2018-07-10
C I T Y C OUNC I L W ORKSH OP
M EETI N G A GENDA
C ity C ouncil C hamber s
33 E ast B r oadway Avenue
M eridian, Idaho
Tuesday, J uly 10, 2018 at 3:00 P M
1. Roll-C all Attendance
X A nne L ittle R oberts X J oe Borton
X Ty P almer X Treg B ernt
X Genesis Milam X L uke Cavener
X Mayor Tammy de Weerd
2. P ledge of Allegiance
3. Adoption of Agenda
4. C onsent Agenda [Action I tem] Approved
A. Approve M inutes of J une 12, 2018 City C ouncil Wor kshop
M eeting
B. Approve M inutes of J une 13, 2018 City C ouncil B udget
Workshop M eeting
C. Approve M inutes of J une 19, 2018 C ity C ouncil Regular M eeting
D. Approve M inutes of J une 26, 2018 C ity C ouncil Regular M eeting
E. T he C ottages Water M ain E asement
F. Howry L ane S ubdivision No. 3 S anitar y S ewer E asement
G. S tetson E states S ubdivision No. 2 S ewer E asement #1
H. S tetson E states S ubdivision No. 2 S ewer M ain E asement #2
I. Ten M ile C reek Apartments S anitar y S ewer and Water M ain
E asement
J. S tetson E states S ubdivision No. 2 Tempor ar y C onstruction
E asement
K. Hastings S ubdivision No. 3 P ar tial Release of S ewer and Water
M ain E asement
L. C astlebridge S ubdivision Water M ain E asement #1
M . C astlebridge S ubdivision Water M ain E asement #2
N. Wells S ubdivision S anitar y S ewer E asement
O. S outh M eridian Regional P ar k L ake Hazel Rd. - AC HD P ermanent
S idewalk E asement
P. Intergovernmental M emor andum of Under standing with C ity of
Aberdeen for Use of M eridian P olice D epartment C anine Holding
F acility
Q. F inal O r der for B ainbr idge No. 8 (H-2018-0053) by B righton
Investments, L C C L ocated west of N. Ten M ile Rd. and south of
W. L ost Rapids D r.
R. F inal O r der for S eyam E ast (H-2018-0055) by Volante
Investments, LLL P L ocated on the north side of E . F ranklin Rd.
midway between N. E agle Rd. and N. C lover dale Rd.
S. F inal O r der for T imberline S ubdivision No. 1 (H-2018-0056) by
B ailey Investments, LLC L ocated at 655 and 735 W. Victor y Rd.
T. F indings of F act, C onclusion of L aw for D enial of E ntr ata F ar ms
(H-2018-0032) by J ames Doolin, F IG Village at P ar kside, L ocated
at 3880 and 3882 W F r anklin Rd.
U. F indings of F act, C onclusions of L aw - Revised for F ast Eddy's
(H-2018-0006) by AL C Ar chitecture, L ocated at 3775 N. E agle
Road
V. S econd Addendum to D evelopment Agreement for P aramount
S ubdivision (H-2018-0038) by Brighton D evelopment, Inc.,
L ocated at 5100 N. D yver Ave.
W. Approval of Award of B id and Agr eement to S onntag Recr eation,
LLC for the “Design, S upply & Installation of D iscover y P ar k
P layground” project for a Not-To-E xceed amount of $547,825.84.
X. AP Invoices for P ayment 7/3/18 - $553,572.16
Y. AP Invoices for P ayment 7/11/18 - $650,472.14
5. Items M oved F r om the C onsent Agenda [Action Item]
6. Community Items/P r esentations
A. New Ventur es L ab Q uarterly Repor t
B. P rogr am Year 2018 C ommunity D evelopment B lock G r ant
P rogr am Recommended P r oject P r esentations
C. P ublic Wor ks Week Recap
7. Action Items
A. P ar king C onfigur ation on Idaho Avenue, M ain S tr eet and 2nd
S treet, and Proposed C ost S hare Agr eement by M er idian
D owntown Business Association
Up to $600 approved
B. G lass Recycling D rop O ff
City funded approved for one year
C. Update and M emorandum of Under standing with the C ity of
B oise O range B ag Recycling P r ogram
Approved
D. B udget Amendment Not-to-E xceed $70,000 for L egal S ervices
Approved
E. P ar ks and Recreation D epar tment: B udget Amendment Not-to-
E xceed $612,000 for Discover y P ar k P hase 1 Amenities
Approved
F. F inance D epar tment: Budget Amendment Not-to-E xceed
$55,810.00 for the “IM PAC T F E E UP D AT E ” pr oject
Approved
G. Approval of Award of B id and Agr eement to Raftelis F inancial
C onsultants, I nc. for the “IM PAC T F E E UP D AT E ” pr oject for a
Not-To-E xceed amount of $55,810.00
Approved
8. D epar tment Reports
A. C ommunity D evelopment M onthly B uilding S ervices Update
B. C ommunity D evelopment: Report on O ver all D evelopment and
G rowth
9. F utur e M eeting Topics
10. Amended: E xecutive S ession per Idaho S tate C ode 74-206(1)(a): To
consider hiring a public officer, employee, staff member or individual
agent, wherein the respective qualities of individuals ar e to be
evaluated in order to fill a particular vacan cy or need; 74-206(1)(c): To
acquir e an inter est in real proper ty which is not owned by a public
agency; 74-206(1)(d): To consider r ecor ds that ar e exempt from
disclosur e as provided in chapter 1, title 74, Idaho C ode; 74-206(1)(j):
To consider labor contract matters author ized under section 74-206A
(1)(a) and (b), I daho C ode
Into Executive Session at 6:07pm
Out of Executive Session at 8:46pm
Adjourned at 8:47pm
All materials presented at public meetings shall bec ome property of the C ity of Meridian.
Anyone desiring accommodation for disabilities related to doc uments and/or hearing,
please c ontac t the C ity Clerk's Offic e at 888-4433 at least 48 hour s pr ior to the public meeting.
Meridian City Council - Workshop July 10 ,
2018.
A Meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday, July
10, 2018, by Mayor Tammy de Weerd.
Members Present: Tammy De Weerd, Joe Borton, Genesis Milam, Luke Cavener, Ty
Palmer, Anne Little Roberts, and Treg Bernt.
Also present: C.Jay Coles, Bill Nary, Cameron Ariel, Caleb Hood, Warren Stewart,
Chris Pope, David Miles, Jamie Leslie, Mark Niemeyer, Mike Barton and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X__ Anne Little Roberts X _ _Joe Borton
X__ Ty Palmer X__ Treg Bernt
__X___Genesis Milam __X___Lucas Cavener
__X_ Mayor Tammy de Weerd
De Weerd: I will go ahead and start tonight's -- today's workshop. For the record it is
Tuesday, July 10th. It's 3:00 o'clock. We will start with roll call attendance.
Item 2: Pledge of Allegiance
De Weerd: Item 2 is our Pledge of Allegiance. If you will all rise and join us in the
pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Adoption of Agenda
De Weerd: Item 3 is adoption of the agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: There are no proposed changes, so I would move that we adopt the agenda as
published.
Cavener: Second.
De Weerd: I have a motion and a second to adopt the agenda as published. All those
in favor say aye.
Meridian City Council Workshop
July 10, 2018
Page 2 of 62
MOTION CARRIED: ALL AYES.
Item 4: Consent Agenda [Action Item]
A. Approve Minutes of June 12, 2018 City Council Workshop
Meeting
B. Approve Minutes of June 13, 2018 City Council Budget
Workshop Meeting
C. Approve Minutes of June 19, 2018 City Council Regular
Meeting
D. Approve Minutes of June 26, 2018 City Council Regular
Meeting
E. The Cottages Water Main Easement
F. Howry Lane Subdivision No. 3 Sanitary Sewer Easement
G. Stetson Estates Subdivision No. 2 Sewer Easement #1
H. Stetson Estates Subdivision No. 2 Sewer Main Easement #2
I. Ten Mile Creek Apartments Sanitary Sewer and Water Main
Easement
J. Stetson Estates Subdivision No. 2 Temporary Construction
Easement
K. Hastings Subdivision No. 3 Partial Release of Sewer and Water
Main Easement
L. Castlebridge Subdivision Water Main Easement #1
M . Castlebridge Subdivision Water Main Easement #2
N. Wells Subdivision Sanitary Sewer Easement
O. South Meridian Regional Park Lake Hazel Rd. - ACHD
Permanent Sidewalk Easement
P. Intergovernmental Memorandum of Understanding with City of
Aberdeen for Use of Meridian Police Department Canine
Holding, Facility
Q. Final Order for Bainbridge No. 8 (H-2018-0053) by Brighton
Meridian City Council Workshop
July 10, 2018
Page 3 of 62
Investments, LCC Located west of N. Ten Mile Rd. and south of
W. Lost Rapids Dr.
R. Final Order for Seyam East (H-2018-0055) by Volante
Investments, LLLP Located on the north side of E . Franklin
Rd.
midway between N. Eagle Rd. and N. Cloverdale Rd.
S. Final Order for Timberline Subdivision No. 1 (H-2018-0056) by
Bailey Investments, LLC Located at 655 and 735 W. Victory Rd.
T. Findings of Fact, Conclusion of Law for Denial of Entrata
Farms
H-2018-0032) by James Doolin, FIG Village at Parkside,
Located
at 3880 and 3882 W Franklin Rd.
U. Findings of Fact, Conclusions of Law - Revised for Fast Eddy's
H-2018-0006) by ALC Architecture, Located at 3775 N. Eagle
Road
V. Second Addendum to Development Agreement for Paramount
Subdivision (H-2018-0038) by Brighton Development, Inc.,
Located at 5100 N. Dyver Ave.
W. Approval of Award of Bid and Agreement to Sonntag
Recreation, LLC for the “Design, Supply & Installation of
Discovery Park Playground” project for a Not-To -Exceed
amount of $547,825.84.
X. AP Invoices for Payment 7/3/18 - $553,572.16
Y. AP Invoices for Payment 7/11/18 - $650,472.14
De Weerd: Item 4 is our Consent Agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: No change here as well. I would move to adopt the Consent Agenda as
published and for the Mayor to sign and the Clerk to attest.
Cavener: Second.
Meridian City Council Workshop
July 10, 2018
Page 4 of 62
De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk,
will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Item 5: Items Moved From the Consent Agenda [Action Item]
De Weerd: There were no items moved from the Consent Agenda.
Item 6: Community Items/Presentations
A. New Ventures Lab Quarterly Report
De Weerd: So we will move to Item 6-A, which is our quarterly report from Mr. Ritter.
Cavener: Madam Mayor?
De Weerd: Yes, Mr. Cavener.
Cavener: Rick, would you mind -- Madam Mayor, if I could just take a quick minute, I
just wanted to provide some clarification from a meeting two weeks ago before we get
into our meeting with everybody here.
De Weerd: Okay.
Cavener: If I could have that privilege for a couple minutes?
De Weerd: You bet.
Cavener: Thanks. Madam Mayor, Members of the Council, two weeks ago during our
discussion about WARD and the swimming pool and the parks and the city's
involvement I became very spirited in my compelling logic about some -- what I think are
some of the best decisions for our city. During that time I insinuated that our parks
director was opposed to those plans and opposed to the city taking over the swimming
pool and that was an incredibly incorrect and inappropriate statement for me to make
and I thought it was important, with everybody here, that we clear that on the record,
that at no point has -- has Mr. Siddoway ever said I'm opposed to anything that the
Council wants to do. I know Steve is not in the room. I had an opportunity to connect
with him personally to apologize, but I also wanted to apologize to this body and to our
citizens. We have incredible citizens and directors who work really, really hard every
day to do what they think is best for our community and for our city and I deeply
Meridian City Council Workshop
July 10, 2018
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apologize and regret the comments that I made that was counter to that. So, before we
got to our meeting I just wanted to get that addressed as the first time we have had a
chance to meet as a body since then. Madam Mayor, thank you for giving me a couple
moments just to provide that clarity and we can continue on with the meeting.
De Weerd: Thank you, Mr. Cavener. Mr. Ritter. 6-A, an update from New Ventures
Lab. Thank you for joining us.
Ritter: You're entirely welcome. Madam Mayor, Council Members, you should have --
right, C.Jay? This report in front of you. I actually got it in on time, so you should have
gotten a copy of it. Right? Okay. Things have been good and they have been
extremely busy, particularly this last month. I'm happy to report that we are up two
companies and that's the good side. The bad side is we are now at -- and actually
slightly exceeding capacity. So, we are as full as we are going to get. In fact, I took one
of the conference rooms out of service and turned it back into an office and that was full
and so now we are down to two conference rooms and the big meeting room and I have
already had some -- a little bit of push back, because I'm down to two conference
rooms, not three, and there is a lot of business in the conference rooms. So, we are at
13 and unless somebody graduates or leaves, we are where we are with offices for
companies per se. You can see I have included on there those that are employed on
premises and, then, the contractors, domestic and foreign, for each of the companies
that are listed. On the open space you can see that we have gained -- we are up three
from where we were last quarter and I suspicion that's probably about where we are
going to get to primarily because that side of the building is also the headquarters for
the Treasure Valley Children's Theater and as you can imagine with all of the
productions and things that they have got going on, they tend to sort of overwhelm that
side a little bit, so we are probably as -- as full as we are going to get on that side. So,
we are -- we are pretty close being topped out on that. As for the update, on page two
you will see that we had one company that left, primarily due to the company was -- that
I reported in January -- so the last quarterly -- last quarterly report. One of the folks that
was in the open space, Vis Bratt, became employee number one for Respiratory
Ventures and they are maintaining their membership in the open space until their office
space is opened up in downtown. They are taking over a big chunk of the old Valley U
space in BoDo and it looks like we are going to have them for another week. They got
keys to the office, but they got no furniture, so they will be operating at our place for
another couple of weeks. The other thing I think of note is one of the companies that's
been in the open space now for about five months is now preparing to raise money in
Seattle and their goal has been from the beginning that if and when they raised money
that they would open an operation center someplace in the Treasure Valley, because
they think it's too expensive to run the kind of operation they need to run in Seattle, so I
will keep you posted on that one and, then, we should hear the next couple of weeks
about whether or not they have started fund raising and how much they are going to --
they intend to raise. So, you may see some -- a little bit of a spin-off from that. I do
have a -- continue to have a waiting list, so I have got three -- now four companies as of
yesterday that are on the waiting list and I have said all of them -- we have tried to find
office space, reasonable -- what I consider reasonable office space in downtown
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Meridian. We haven't been able to find it and so they know that they are on a waiting
list and they know that, you know, I don't see anybody leaving and the group that we
have got for at least four months, so they are -- they said keep us on the list and keep
us informed. So, that's -- so, we are back to that. Events and meetings. We are up a
little bit from the previous quarter by about ten meetings and, again, you can see the
people that are -- that are taking up most of the event and meeting space are listed
there. I expect that to be even a little busier, because we have got some things with
Treasure Valley Children's Theater and a couple of other groups that will -- the Project
Management Institute will do a three day training and, then, the quarterly meeting and
so I expect those numbers to go up even in July and August. And, then, the last portion
is are the financials -- and you can see that were -- revenue is up slightly. Expenses are
up even less and we are actually making slightly more money and, again, I think we are
probably about maxed out in terms of what that building can produce in revenue without
significant increases in charging people for meetings. And I stand for questions.
De Weerd: Awesome. Thank you, Rick. Council, any questions?
Ritter: None?
Borton: Sure.
De Weerd: Mr. Borton.
Ritter: Come on.
Borton: I'm going to ask you something.
Ritter: Okay.
Borton: So -- a couple things. Is there anything that the city can do that maybe we are
not doing to facilitate either the hand off of those that are looking for space, but you
can't provide it, or are outgrowing your space to the area brokers, not only in our
downtown, but throughout Meridian, that ideally they would be here and can learn from
you that you have got these types of individuals that might need small offices, the
primes and the leads and whatnot, to help you help them.
Ritter: Councilman Borton, I'm not sure there is anything the Council can do. I keep in
pretty close touch with everybody that I know that's some kind of real estate person in
downtown Meridian. In fact, we used Ron Ramsa to find Aspiratory Venture space in
downtown Boise.
Borton: Okay.
Ritter: So, other than if you hear of something -- you know somebody who is in that
business and they -- they get wind of something that's coming up, advanced notice
before it goes on the market is always good, because that gives us a chance to get in
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July 10, 2018
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and -- and most -- most of the -- particularly the commercial real estate guys I'm talking
to at least monthly, trying to keep track of what's going on and, then, I'm regularly on
LoopNet trying to make sure what's open and what's not open and -- and the big issues
were just struggling with what's in downtown. I'd love to keep everything in downtown,
but where is the next question.
Borton: Sure.
Ritter: I would add to that. One of the interesting things that I think you will see happen
in the next six months is the folks that are at Aspiratory Ventures, even though they
have taken space and BoDo downtown, their intent, as they spin out those businesses,
is to spin them into Meridian. The guy who Jonathan Aspitar, who is from California,
who put this together, wants those -- the companies to be in Meridian, even though his
office is in downtown Boise, and, again, we are going to bump into the problem of --
they are working on one currently. They will start work on two more the end of the
month. You know, no telling how long it takes for them to get to a place where they
need to be, you know, out on their own in their space, but it's just sort of a forewarning
that that's coming and we need to be thinking about what are we going to do. So, that's
-- I think that gets further complicated by that and, then, we have got sort of the same
thing. In fact, the person I put in the conference room is one of those companies that
comes from Empathy Ventures, you know, and we talked about that earlier and that's
his first company, but he's basically shifted from California back to here, because of the
least -- the least cost in terms of -- he figures he can get about twice as much run --
runway time by sending those companies here and spending the same amount of
money as he does in California and so I would expect -- I haven't talked to him to know
that he's got another one in the wings, but I would expect that we are going to get
another one from that one before we get too far, too.
Borton: Okay.
Ritter: So, this problem is not going away I guess is my point. So, anytime you hear of
space let me know. If brokers have got space let me know. In fact, I have been
keeping an eye on this building down on Pine waiting for them to do something with that
one, because when we -- you know, once they -- I think they are -- they are done tearing
the inside out, it looks like they are putting it back in, there -- we will be after that one
before too long.
Borton: Okay.
Ritter: Other questions?
Borton: Madam Mayor? The one that I -- the thought that came to mind that's not
necessarily a broker, but as this space at times is James, just up the street, has those
individual kind of incubator office opportunities.
Meridian City Council Workshop
July 10, 2018
Page 8 of 62
Fitter: Oh. Yeah. I have not talked to individual current owners. Mostly it's been
through commercial brokers and that sort of thing.
Borton: He may be one worth visiting, because he has that type of space --
Ritter: Okay.
Borton: -- available in his building.
Ritter: That's a great thought. I will go by there and have a conversation with him.
Borton: Thanks.
Ritter: Other questions?
De Weerd: I don't see any other questions. Appreciate you --
Ritter: Thank you. See you in a quarter.
B. Program Year 2018 Community Development Block Grant
Program Recommended Project Presentations
De Weerd: Thank you, Rick. Okay. Item 6-B is under our CDBG and I will turn this
over to Chris.
Pope: Madam Mayor, Members of the Council, good to be here today. So, today's
presentation is to kind of orient you all to some of the -- the new projects that we have
that we are recommending for funding for this year's -- this upcoming year's program
year. There are going to be a few of the projects that we have recommended that I
have introduced to you over the last few weeks that you're not going to be hearing about
today. The general reasoning behind that is because they are kind of repeat offenders,
if you will, they are -- they are projects and organizations that we have funded frequently
in the past. If you have questions about any of those I'm willing to try and facilitate
some of those. I see that Dan is here in the audience today, so if there is anything you
need from the Food Bank or have any questions for the Food Bank, I think you can put
him on the spot if needed. But generally speaking these organizations and these
groups about these projects will report at future meetings throughout the -- the coming
months. Just to kind of give you an idea. But if you have any questions now in the
immediate term about these projects regarding this upcoming program year I can try
and facilitate getting answers for you outside this meeting. Otherwise, I kind of wanted
to focus the time and attention today on three new projects and two new organizations
that we haven't funded previously to give you an idea of what the projects are, who is
representing them, let you put a face to the project and kind of introduce it that way. So,
the three presentations that you will hear today won't be for me, they will be for from
representatives of -- of each of these organizations. The first will be John from the
Meridian Library District. They have applied for funding. We are recommending that
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July 10, 2018
Page 9 of 62
you fund them to the amount of 77,970 dollars for some ADA upgrades to their
restrooms. Following John's presentation Ashley from MDC will give a presentation
about their project that they are looking at, trying to receive 180,000 dollars of CDBG
funds for along East 3rd Street right-of-way improvements and, then, lastly,
representatives from the West Ada School District will talk about their Housing Plus High
School Equals Success program, which is aimed at helping to meet the housing needs
of those who are in high school and are homeless. So, I have instructed each of these -
- each of these groups have got three minutes to present, so you can hold them to that.
But this is also so, hopefully, an opportunity to facilitate some conversation if you have
questions. These are new projects. They are not necessarily things we have
experience with, particularly with the library district and the school district, we haven't
worked with them in the past on this program. So, there may be questions that you may
have about the partnership and how that's going to look in the future. Feel free to ask
them questions here. Before we jump into those presentations, next week we will have
a public hearing on all of the projects and the following week I will come to you again
with a finalized version of our annual action plan, asking for your -- I guess formal
approval of it through resolution. So, this isn't an opportunity, we are not talking about
funding decisions right now, again, this is just a presentation of information about what
staff is recommending to you all regarding how to use these funds in the coming year.
With that I would invite John to come up here. He's the public service manager for the
Meridian Library District and talk about what they have going on.
De Weerd: Welcome, John.
Thill: Thank you.
De Weerd: Thank you, Chris.
Thill: Mayor and Council. Thank you, Chris. So, I'm John Thill, I'm the public service
manager for Meridian Library and what we are requesting for the CBD -- Community
Development Block Grant funds is 77,970 dollars. It's based on a quote that we got
from a reputable construction management company Beniton, who has done a lot of
public works projects in the past throughout the city and also for West Ada as well and
what it entails is, basically, upgrades to our bathrooms to make them ADA compliant.
The project addresses entryways that are too narrow, corridors which cannot be
navigated in a wheelchair currently, fixtures that are the wrong heights based on ADA
guidelines, toilets, soap dispensers, paper towel holders, et cetera. Accessible stalls
which are too narrow for ADA guidelines and inadequate lighting. So, right now our
lighting levels are very low, so it's not conducive for people that want to use it that have
a low vision. Here is a picture of one of the entryways to our bathrooms. If you can
imagine yourself in a wheelchair trying to get into the bathroom door, this door actually
opens outward as well. It's -- it's next to impossible to, you know, navigate and turn
and, then, pull the door open and enter it in a reasonable amount of time or without
getting stuck. We have had a lot of people get stuck in the -- in the hallway there and
we have also had one person fall out of their chair trying to get into the space.
Women's restroom has a similar kind of hallway issue that also causes that kind of
Meridian City Council Workshop
July 10, 2018
Page 10 of 62
problems. That's the most, you know, obvious visual kind of representation. There is
lots of other things within the restrooms, the lighting and fixtures, which are not up to --
to standards as well. But, you know, they are not as visually apparent. The project
serves Meridian residents with disabilities, especially mobility and sight disabilities and,
then, our service area at Cherry Lane where this project would take place is -- consists
of all of Meridian north of the freeway, southern part of the city is served by Silverstone.
All of the city's designated low-to-moderate income areas are within our service area
and at least 17,000 low to moderate income individuals would be served by the project
and we have more than 1,000 visitors per day to the library who would benefit from the
upgrades to the bathrooms. As far as logistics go, we have a project plan in place. We
have staff at multiple levels with experience a large scale project management and staff
with extensive grant reporting experience for a complex grant like this, which shouldn't
be a problem and an outlined method for verification of the success of the project. And I
will stand for questions.
De Weerd: Thank you. In less than three minutes.
Thill: Great.
De Weerd: Good job, John. Council, any questions? Thank you so much for walking
us through it.
Pope: And next we will have Ashley.
De Weerd: Good afternoon.
Squyres: Good afternoon, Members of the Council, Madam Mayor. For the record I'm
Ashley Squyres, the administrator with Meridian Development Corporation, and I'm
going to try to be less than three minutes if at all possible. Sorry, my asthma has been
plaguing me a little bit today. One of our -- one of the true challenges for downtown
Meridian hinges on a consolidation project and many of you know that ProBuild has
leased and utilized UP property on the south side of Broadway Avenue between Main
Street and East 5th for many years. Probuild is consolidating their operations from the
east side of East 3rd Street towards East 5th and this allows us as MDC a rare and
unique opportunity to be able to negotiate the lease with Union Pacific and to allow for
the removal of the current flight between Main Street and East 3rd and with this lease it
will allow MDC to provide much needed public parking, which, in turn, will allow for other
developments in the downtown core. With the consolidation certain infrastructure
improvements are planned for ACHD. East 3rd Street is in need of right-of-way
improvements that as there is no curb, gutter, sidewalk. There is a ditch that runs on
the east side of East 3rd Street that needs to be tiled. This project will create a
complete street section for the east side of East 3rd Street from Broadway to the rail
line. These improvements have been previously identified by MDC and the City of
Meridian as important improvement for downtown connectivity. In order to not lose this
opportunity to recognize the vision that I think both MDC and the city has for our
downtown, MDC has offered to partner with ProBuild on this project. The consolidation
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truly does create a fantastic opportunity and allows for the elimination of one of the most
blighted properties in our community and I think we all agree upon that. The total
project cost for the design and construction is estimated to be 350,000 dollars. MDC is
requesting 180,000 dollars in CDBG funds, with MDC funding the rest in fiscal year '19.
Without CDBG funding, the likelihood of this important project to move forward in the
time frame needed is severely diminished. A much needed and long desired
opportunity may be missed and we would respectfully request your approval. Thank
you. And happy to stand for any questions.
De Weerd: Thank you, Ashley. Council, any questions? Thank you.
Squyres: Thank you so much.
Pope: Oh, gosh. I'm doing it backwards. I'm sorry, guys. I'm used to standing up
there. this is Annie, Molly and Sidney, social workers who help kind of run this program
at the school here to -- to kind of talk about it.
De Weerd: Thank you for joining us.
Patchin: Thank you. Well, the program we are going to talk about is called High School
Plus Housing Equals Success and it's a --
De Weerd: Molly, if you can introduce yourself --
Patchin: Oh, yes.
De Weerd: -- that would be --
Patchin: I'm Molly Patchin. And, then, this is Sydney Sasser and Annie Edwards. And
we are all social workers with the school district. And the program we are talking about
is High School Plus Housing Equals Success and it was founded underneath the
Education Foundation in 2014 to help provide housing stipends for unaccompanied
youth for ages 18 to 21. An unaccompanied youth is an individual who is experiencing
homelessness and is not in the physical custody of a parent or guardian, usually due to
either them being kicked out of their home or them leaving a precarious situation
because of it being unsafe or unstable for some reason and so our goal is to assist
these individuals in acquiring stable housing, as they often are couchsurfing and living
with other friends or unstable situations between residences or cars or vehicles,
because they don't have housing available and so the requirements of our program are
that they have to be between the ages of 18 to 21, so they are legally an adult, enrolled
in an area high school. They have to maintain good grades and attendance, not
engage in illegal behavior and they have to complete an application that's approved by
that High School Plus Housing board and, then, the housing stipends are currently 100
dollars a month and they are paid directly to the landlord and the landlord has to also do
an application and agree to not put them in an unsafe situation and also in a drug-free
and alcohol-free environment.
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Sassar: So, in this last school year, the 2017 school year, we assisted ten students with
these housing stipends, with a total of 28 stipends sent directly to the landlords. We
had 13 students approved, but three of these students did not choose to use the
program for various reasons. The average number of months that we assisted these
students was two. The previous year it was four in a row and so it -- it varies depending
on the student need. Ten out of ten of these students graduated this year and seven
out of ten are accepted to college and planning to attend in the fall. And our program
has grown since the beginning when we started it, so in 2015-2016 school year we only
had about 1,500 dollars that we were able to give out to students. In the 2016-2017
school year about 4,800 and, then, this last school year almost 7,000 dollars. So, our
funding that we currently have for this upcoming school year is 6,000 dollars right now
and that's why we are asking for 10,000 dollars in the CDBG funds, hoping to increase
and expand our programs.
Edwards: So, like Sydney said, our budget for next year is about 6,000 dollars, which
would just allow us to continue as is, providing 100 dollar a month stipends and to assist
approximately ten to 12 students. The CDBG grant would allow us to assist more
students and provide assistance for longer period of times, as well as expand the
program in a number of ways. So, one of the ways we would like to expand is by
offering stipends in larger amounts based on student need. So, for example, last school
year I had a student who was trying to decide whether or not to use his money that he
was working for and do car repairs or to pay his rent and so we were able to increase
the stipend amount to allow him to use his money to pay for his car and maintain his
housing so he is able to keep going to work, keep going to school, and maintain his
residents and not face eviction. So, those are the kinds of things we would like to be
able to look at and be able to meet student needs on a situational basis. Additionally we
would like to look at helping students with rental application fees, first or last month's
rent, deposit, things like that for students who are trying to secure their own permanent
housing and assist with utility bills or things like that for students who are experiencing
financial need to help keep utility bills current and prevent eviction. We would like to
leave you with a testimony from the landlord that we received the end of the school
year, said, hi, I got a check in the mail yesterday. Thank you so so much. The student
told me if it wasn't for you guys he wouldn't have continued to go to school. It's people
like you who make kids feel like they matter enough to get an education and make a life
for themselves. I hope when I have kids one day that they have educators as awesome
as you guys. Thank you for being a safe place. So, we are happy to stand for any
questions that you guys have.
De Weerd: Thank you so much. Mr. Bent.
Bernt: Madam Mayor. Thank you so much for making this presentation today. Very
insightful. I just have one question. How many -- how many people are -- kiddos are
turned away because of a lack of funds that you guys have?
Edwards: Turned away from rentals you mean or --
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Bernt: Just like, you know, they aren't able to take advantage of this program because
there is not enough money for them.
Edwards: I don't know that we have ever tracked that data specifically. I think we just
try to be careful with it, because all of our donations are just -- we have some
corporations that are donated, we did a Dutch Bros fundraiser at one point, so our funds
are limited, so we try to make sure that the funds that we are using are just for the
neediest of the needy student. So, I don't know that we have ever tracked how many
are turned away. For example, if one student would be approved for funding starting in
September when the school year starts and if they had the 100 dollars every month,
that would be 900 dollars for an entire school year for one student and with our current
funds of 6,000 dollars, depending on where we got down to with funds, students might
have the potential of getting turned away, you know, if we didn't have the funds there.
Bernt: Right.
Edwards: And it also just depends on -- we approve them and hope that each month
they have passing grades and attendance, but sometimes their grades aren't passing,
so they don't receive it for a month or two and, then, you know, come March their
grades are passing and, then, they receive it then. So, making sure we have enough
funds to cover a student that we said they had the housing assistance available --
Bernt: Right.
Edwards: -- and, then, if it's not there just because they are not applying -- you know,
they are not doing their part for a month or two, we would hope the funds would still be
there and not have to say, I'm sorry, you know, towards the end we don't have any more
funds available.
Patchin: And, like we said, our average assistance last year was two months, so that's
200 dollars for a student, but the student I spoke about with the car repairs we spent
1,200 dollars on that student, because we were able to increase the stipend amount for
a couple months to offset his budget, so he was able to maintain both transportation
and housing. So, it varies.
Bernt: Madam Mayor, follow up. So, how many kids do you think out there who really
need this type of money, roughly?
Edwards: Well, we identified 131 unaccompanied youth in the West Ada School District
last year, so we are helping ten to 12. So, I think we could easily -- I mean that's not all
high school -- all students who would qualify for this program. We had about 60 seniors
last year who would potentially fall into this program that might qualify. We w ould like to
see more for sure that we could help.
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Patchin: I think for us with increased funding we know we have the funds available to
be able to support more students. We don't want them to say we can't support you if we
don't have the funds there. So, we maybe have been a little bit more conservative with
the amount that we have approved, because we want to make sure that they have the
help, because, you know, they are already in a really hard situation, so we don't want to
say we can help you and, then, not be able to input more of a burden in their situation,
because we want to take those burdens away, so that way they can maintain
employment and graduate high school and, then, you know, contribute back to the
community as well.
Bernt: Thank you.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I'm just struggling with the term unaccompanied youth when they are all adults,
but --
Edwards: HUD actually defines youth that experience homeless is that anybody 24 and
under, so if that helps. And they are in high school. They are all enrolled in high school.
So, that's just -- if that kind of helps you as well.
Palmer: Well -- and government trying to cradle to grave us, but I -- also, how -- how
many people are 21 years old and in high school? How does that happen?
Edwards: You can legally attend high school up until age 21 and so we have students
that come back that maybe have dropped out due to these homeless situations, things
like that, and come back and try to finish. They might only have a handful of credits, like
two or three, to come back and get their high school diploma. So, we do have a decent
amount of -- I don't know that -- I don't know the numbers off the top of my head, but we
do have a decent amount of 19 and 20 year olds that come back that we help who are
trying to get their diploma, so they can go on and become contributing members of
society, maybe go to college, things like that. Go to a vo-tech program. So, they are
out there for sure.
Palmer: Madam Mayor? My favorite part of this is that -- the two months, especially
when it -- when it's publicly funded assistance for things, the shorter the better for me,
and being able to -- to provide that, you know, the counseling and, then, the funds to
ensure that people have the tools to be able to succeed after a very, very short period of
time. So, I really appreciate that, that it's not a perpetual cradle-to-grave kind of -- we
will take care of you kind of thing. So, thank you.
De Weerd: Any other questions? Mr. Cavener.
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Cavener: Thanks. Anyone who works with our students I think are to be commended,
but I know that day in and day out you work with those that are finding not the most
pleasant side of school or home and all of that combined. So, really applaud you for
bringing this idea. I know this is something the district has been working on for a long,
long time. I want to talk a little bit about your budget and dollars requested. You know,
the first two presentations that kind of came before us they were more let's build it and,
then, we are done with it and I always get really nervous about when we allocate CDBG
funds to a program that there is -- that's built an expectation from those recipients that
they are going to get those dollars every year and you have talked to some of our
recipients and they do their budget planning kind of with this expectation that we will get
our CDBG dollars each year and we can use that in our program. So, when I saw I
think that your budget for your program this year is 6,000 dollars, but, then, you're
asking for 10,000 additional dollars for CDBG, I want to make sure that -- what happens
if -- if next year the federal government says, oh, we are not giving Meridian any
dollars? Council Member Palmer has piped off too many times and we are not going to
give the city any more money. He would consider that a victory, I would not. And so talk
to me about how that would impact your -- your organization and the work that you're
doing, is that you go kind of this -- kind of steady growth a year with -- and I fully believe
that you guys are going to be able to spend every dollar that you receive, but, then, the
following year that drops down, what does that do to your program?
Edwards: I think we just go back to the basics of what it was. I think with the CDBG
grants helping us is that expansion piece. I think it's worked as is with a hundred dollars
a month stipend. We just see that there is a lot more need than that and there is a lot of
students who have other needs we would like to meet, like the rental deposit. That's
something that we have never been able to even come close to offering or look at and
so if we could help a student get a stable housing before they graduate from high
school, that benefits everybody; right? Because, then, they are able to go to work, they
are able to go to college, things like that. I think if we don't have this funding again, we
just go back to what we were doing and we have also been able to maintain a lot of
donors that have other fundraising projects, things like that, and so I think we just keep
pounding the pavement, for lack of a better word, and just keep finding those donors.
We found somebody this year that donated -- was it 5,000 dollars that they donated to
us to -- just for this program and so we will just keep putting the meat out there and
hope that we can find more donors that way.
Cavener: Madam Mayor, maybe a couple clarifying questions. And so is it your
intention that if you were to be a recipient that you would use these dollars to provide
care for -- or provide services for more people or increase the amount that you're
offering kind with the same amount of people or is it a combination thereof? Maybe I
missed that piece.
Edwards: A combination thereof. So, we would like to do -- I think we would just like to
have the funds available to do what our students need. We can't anticipate what those
needs might be until the next school year. So, like I said, that car repair example, we
increased that stipend from a hundred dollars to 250 dollars for two months and so that
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was -- he was able, then, to maintain that transportation, things like that. So, we want to
be able to just have the funds to be able to help our students situation by situation,
whatever those needs are, and help them gain or maintain stable housing.
Cavener: Madam Mayor?
Edwards: I don't know if that clarifies the --
Cavener: It does. Maybe just one step further then. Who ultimately decided that? So,
if there is a student and they need more dollars for car repair or to get into a different
type of housing -- I mean what -- what are the steps to evaluate and decide, okay, we
are going to give this student X amount of dollars more and here is the reasons why?
Edwards: That currently goes to our -- our board that also approves all of our
applications and so those requests go to the board and say, hey, here is the student's
situation, this is the need, this is what we are requesting, you know, an increase 550
dollars a month for two months, whatever -- you know, whatever that might be for the
student and, then, the board comes back and either has questions, says, yes, we need -
- things like that, so --
Cavener: Great.
Pope: Madam Mayor? If I may, Council Member Cavener, in addition there is the city
approval process. This grant is a reimbursement grant. So, any decisions that are
made programmatically have to be run through us. So, here we have staff members,
we have three or five layers of review, so if there is something that the city sees that
isn't justifiable, not that we would ever expect the school district to propose, let alone
approve something that doesn't make sense, we do review it here before cutting a
check or approving any kind of payment for anything like that and I also want to remark
to another question, something that we have experience with in the past with these kind
of public service projects is that when private donors and other groups see public buy
in, even if it's just for a year, they are able to kind of use that as a -- as a fundraising tool
to help leverage other funds that are out there. There are other groups in particular --
Jesse Tree is an example and I know they are not here to defend themselves, so -- and
I don't intend to speak for them, but they are one where they have been able to -- to
rally a lot of public support and private support across the valley because of the city
being able to -- to put some -- a little bit of money, a little bit of skin in the game for a
small period of time. So, I think this is a great opportunity to -- even if Council decides
in future years that this isn't a program that they want to fund or if the funding does
disappear due to Council Member Palmer's musings, it is -- it is something that I think
that at least for this next program year is a great leveraging tool in their fundraising
activities.
Cavener: Great. Thank you very much.
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De Weerd: Any other questions? No? But I do have -- I met with the superintendent
this week and she said the best graduation speech that she heard was from a 21 year
old student who got her -- her diploma this year and she had not wanted to get a
diploma, she was trying to -- to get some transcripts, so she could get her G.E.D. and
they made her come in to get those and convinced her that she should get her diploma.
She changed tracks because of that action. By getting her diploma she is now talking
not about her job, but the career she wants to enter into and because that she's gotten
her diploma she is now eligible for help in going on to college. So, you know, you do
change lives and -- and what you're doing to -- to help maybe get over that hump, to get
on the right path, is -- is very admirable. So, thank you for what you do and thank you
for your presentation.
Edwards: Thank you.
Pope: Madam Mayor and Council Members, I would stand for any final questions just in
general. Otherwise, I would just remind you we have a public hearing on all of the
projects next week where we will entertain and consider any public comment there and,
then, the following meeting on the 24th we will kind of have a final wrap-up of any
revisions comments and -- and seek your approval on the plan.
Cavener: Madam Mayor?
De Weerd: Thank you, Chris. Yes, Mr. Cavener.
Cavener: Just a comment, Chris. I think this has been a -- a very welcomed addition to
the overall process related to this program, being able to have the applicants here,
speak to the project, be able to -- not having you have to necessarily be the translator
and disseminate information back and forth, but for us to be able to engage them. I
think it's been another great improvement to our program that we offer. I appreciate you
doing this.
De Weerd: Thank you. Okay. If there is nothing further on that, we will go ahead and
move on -- oh. Mr. Clerk, I did see that you touched base with our scouts and maybe
you could tell us what troops they are representing.
Coles: Absolutely. Thank you, Madam Mayor. In the -- in the back row in the middle is
representing Troop No. 137 and, then, on the left in the back is representing Troop 164.
C. Public Works Week Recap
De Weerd: Thank you for joining us. We will wish you luck on your merit badges.
Thank you. Okay. Item 6-C is under our Public Works Week recap. Hard to set
yourself up and -- and speak at the same time, huh.
Deardorff: Good afternoon, Madam Mayor, Members of the Council. It's my honor to
share with you our 2018 Public Works Week recap. So, the Public Works Week theme
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this year was The Power of Public Works. We believe in the power of appreciation also.
As we wrapped up -- as we wrap up our tenth annual Public Works Week celebrations
in Meridian, we wanted to take a moment to express our appreciation and gratitude to
everyone who sponsored, participated, or helped with this week. First I would like to
invite the Public Works Week committee members who are here to stand, I want to
recognize them so that we can say thank you to them. Without them we can't do
anything. This is the group of individuals who tirelessly work behind the scenes to make
each event happen along, with their teams. Thank you. We also want to thank you
guys who attended our tour, not -- not quite knowing what to expect or what they were
going to learn, that they came anyway. They ended up enthused and amazed by how
the city runs its utilities. This event is so popular we are talking about expanding it in
the future, possibly with the addition of a second bus. The expansion capacity program
projects will be closer to completion next year around that time, so, please, join us to
see that. We also want to extend a special thanks to the Mayor. She joined us on this
week's -- on this year's tour and we appreciate her presence. We can't forget to thank --
thank the many employees and sponsors and community members who participated in
making this year's expo a huge success, in spite of the rain. It didn't dampen the spirits
and you could feel the excitement after the rain as much as you could before. We know
that the Expo was a success this year, because we ran out of comments cards. That's
a first for us and we received high marks from all of the comment cards, as you can see
on the screen there are some of the comments we received. We appreciate also seeing
several past and present council members at the expo this year. It's wonderful to have
your support and to see everyone having fun as they learn about the city and Public
Works. Now, thanks to Sandy Renn who created it, the long awaited public works week
video. If you -- if you missed the fun or just want to experience it again, we invite you
today to start planning to join us next year. We are always working on ways to make
the events bigger and better. Such a great week of activities isn't possible on our own.
Since this was -- was our tenth year of celebrating Public Works Week in Meridian, we
created some special sponsorship opportunities. So, today we want to recognize and
thank Republic Services and Coastline Equipment for their generous platinum-level
sponsorship. We have plaques for them -- for each of them and at this time I would like
to invite -- invite their representatives to join us and receive them. From Republic
Services we have Rachele Klein and from Coastline Equipment we have Jason Sever
and Austin Opog. Our platinum sponsors donated 1,000 dollars or more for our events.
In addition to our platinum sponsors, we can't forget to include the many other
contributors to Public Works Week. So, in addition to these two sponsors, we had 13
gold, silver, or bronze sponsors. We had 20 other organizations who participated in
various Public Works Week activities and we had 27 organizations who donated prizes.
Without the generous community members and partners like this, Public Works Week
and the education events would not be possible without them. From them we received
a total of 11,790 dollars in cash donations. The total cost for all events was $9,829.78.
That amounts to less than .005 of the total Public Works budget. That's an amazing
amount of money to do all the education that we do with this event and we appreciate
all of our donors. Because also -- because of their generous -- generosity we are able
to share with others in our community. So, for the parks care enough to share activity
scholarship fund, they provide full or partial activity scholarships to children and families
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in Meridian. For example, 100 dollars pays for a full year's preschool. It pays for one
semester of martial arts or dance class. It pays for two weeks of camp or it pays for four
art classes. So, for the Parks Department we have $804.23 to help many of those
children in our community. For the Meridian Community Recycling Fund, which is used
for projects and programs that benefit the greater community, while promoting
responsible recycling, the amount that will be shared with them is $1,200.06 and -- I'm
sorry. $1,206.34. And, finally, the Meridian Food Bank, who provides vital food
resources to those in need to our local community. At this time we would like to invite
Dan Clark, the representative, to come up and receive a check and, Mayor, would you
like to join us and the drum roll is -- the check that we are presenting to the Food Bank
today is $4,021.13.
Clark: Right now the -- we are moving into the beginning of school -- actually, it's
happened so quickly and so we are preparing for our backpack program and last year
we gave out 19,454 backpacks, so for -- when you look at this, that 4,000 dollars --
backpacks cost just shy of four dollars each. So, that's -- do the math and that's -- that's
what we need to do and we just got to do it now -- start now. So, thank you. This will
be a great help.
Deardorff: That's -- the generosity of our donors have allowed us to give over 6,000
back to our community. So, we invite you to join us next year at Public Works Week,
but, ultimately, none of this would be possible without the support of our City Council
and Mayor. We appreciate both your backing and your attendance at the events as we
entertain and educate the residents about the importance and Power of Public Works.
Thank you. I will stand for any questions.
De Weerd: Council, any questions? Certainly anyone who has been on the tour and
participated in the Public Works Expo know how far the educational outreach has -- has
been. Anyone that I have talked to that has gone on this tour are blown away by the
pride of the -- of the employees, the knowledge that they have. The condition of the
facilities are outstanding and they are reminded that it's not just that day, it's every day.
That goes a long way. And those that participate in the Expo and being exposed to the
big equipment, what happens to people's waste is -- is really interesting. I mean you --
you turn that -- we say no news is good news, right, in the Public Works realm, but it
builds understanding and I think for future generations. I hope it's building a future
workforce, that they see that technology is -- plays a huge role in what we do in our
Public Works Department that they can see themselves as something that I want to
contribute to our community through this as a -- an area of career choice. So, who
would have ever thought that when this was started a number of years ago, that the
benefits would continue to multiply and I really do think they -- they multiply over and
over and over again. So, to the planning committee, our heartfelt thanks. To the many
staff hours that go out there and put such a positive face of our city to our citizen
showing their knowledge, their pride, and -- and that this is a great city and -- and that
we take pride in the service that we deliver -- is priceless. So, thank you to each and
every one of you. This is a great week that shows not only the department, but the city
very well. So, thanks for all your efforts.
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Deardorff: Thank you.
Item 7: Action Items
A. Parking Configuration on Idaho Avenue, Main Street and 2nd
Street, and Proposed Cost Share Agreement by Meridian
Downtown Business Association
De Weerd: Okay. So, we will move into 7 under action items and start with 7-A. I think
that this is a follow-up from the presentation that we got from the Meridian Downtown
Business Association and Nick is here. He has an update for Council in follow-up to
some of the questions that were raised a couple of weeks ago when he was here. He
has since been to the parking committee and MDC and has good news in the form of an
update. Hi, Nick.
Grove: Hey. Thank you, Madam Mayor and Council. Nick Grove. Business address
713 North Main Street, in front of you again today talking about closing out the project
on Idaho Avenue that was started in 2015 with the MOA between the city and MDC
where there was the attempt to do a parklet feature on Idaho Avenue and we are
looking to close that out by adding in additional parking on the north side of Idaho
Avenue by converting the parallel parking to diagonal parking on that side of the street.
When we came before you last month we spoke in generalities about the proposed
numbers without having specific bids. Through the work of Caleb Hood with the city
and Ashley Squyres with MDC, we were able to get significantly lowered bids in and
with the contributions of the Meridian Downtown Business Association, which as you all
know, is still a young organization, building its numbers and trying to get as much out of
the numbers that we do have to improve our downtown for now and in the future. We
come before you asking for up to 600 dollars to add six to eight parking spots on the
north side of Idaho Avenue. The total cost of the project is estimated to be 2,100
dollars.
De Weerd: One hundred -- or 2,110 dollars --
Grove: Yes. There we go.
De Weerd: Is that right?
Grove: I grabbed the ten, but there is an extra one in there and so with that the MDC --
or MDBA would cover a thousand dollars, which would take it down to 1,110 dollars,
which would be jointly split between the city and MDC. MDC has agreed to fund this up
to 600 dollars and I'm asking the city today if they would be willing to agree to close out
the end of the -- the parking project by adding the six to eight additional parking spots
with the up to 600 amount to cover the cost to do the engineering that is required by
ACHD and the painting of the lines by another company to get the actual paint on the
ground. The status of the street as it is right now has been fog sealed by ACHD over
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the last two weeks and so if you walk over there now between Main Street and 2nd
Street on Idaho Avenue it is unpainted. So, we would like to get going on this quickly,
so that there are striping lines on that portion of Idaho Avenue.
De Weerd: Thank you, Nick. Council, any questions?
Milam: Madam Mayor?
De Weerd: Mr. Milam.
Milam: Not a question, but a comment. Nick, great job. You know, you came before
us, you ask for money that we felt was too much, gave you directions, you guys
followed up with that and I feel like you're coming here today with a number that's
absolutely reasonable and I'm happy to give my vote.
Cavener: Is that a motion?
Milam: Unless we have any other questions. Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve -- or provide up to 600 dollars -- a not to exceed 600
dollars to assist with this project and -- and providing an extra six to eight parking spots
in downtown Meridian.
Little Roberts: Second.
De Weerd: Okay. I have a motion and a second. Discussion?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I wasn't here for that -- that meeting, but I kind of wanted to echo Council
Member Milam's comments and, please, thank you, Nick, Caleb, and I understand
Ashley did a great job of helping negotiate a very favorable -- a favorable rate for us to
be able to get this project done. So, thank her as well. It's awesome when all of our
agencies work well together and the public benefits. So, thank you.
De Weerd: And, yeah, Ashley went out and utilized some relationships and it was Civil
Survey that really stepped up in a -- in a big way, a Meridian company, and we greatly
appreciated that. Any other questions or comments? Mr. Clerk, would you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
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MOTION CARRIED: ALL AYES.
De Weerd: Thank you, Nick.
Grove: Thank you, Mayor, Council.
B. Glass Recycling Drop Off
De Weerd: That deserves applause. 7-B is under our glass recycling update to Council
and I'm going to turn this over to Dave Miles.
Miles: Good afternoon, Mayor, Members of the Council. So, if you will recall on June
12th Council approved a resolution for an optional curbside residential glass recycling
element for the glass recycling program that is underway and you were asked to bring
back an option for glass recycling for a drop site, which Republic Services has agreed to
locate, if Council chooses, at their transfer station. So, today we are here to talk about
that. I have got really one slide, just to update and recap where we are at, essentially.
As I said, there are residential options underway. I do understand that Republic's had
calls on that and is ready to roll out their -- their outreach element to that. However,
they would like to tandem that information and the outreach component with any drop
site option, if that's what Council chooses. So, they have been waiting for that. They
are ready to go and hence today's conversation. So, today for a job site option -- there
are, essentially, three options that we could look at as was presented to you before.
The city could fund a drop site for approximately 1,700 dollars a month. It's about
21,000 dollars a year. Or have a user funded drop site where the users pay six dollars
per drop at the site each time that they drop the glass materials or another option the
Council could consider is a ratepayer option, which would factor in about six cents a
month to the ratepayers, which is about just under a half a percent increase in today's
current rates at a 65 gallon cart, which is the size cart that the residential option is
using. So, essentially, that's where the drop site option is today for glass recycling and I
would leave it to Council for discussion and any questions that you might have.
De Weerd: Thank you, Dave. Council, any questions?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor. David, so is it a simple math problem then is that the
determination has been that 289 people would pay six dollars a month -- or 289 people
in a month would pay six dollars to drop their glass off?
Miles: Republic Services is here as well and Rachele can probably answer that pricing.
Essentially Republic structured their pricing based on their needs. My understanding
with the -- the cost of the -- the city funded drop site, we have a breakdown that was
presented previously showing cost for transfer loads onto -- onto the trailers at the site,
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rent of roll off boxes, and a haul rate. I don't know how the -- the six dollar per customer
drop rate was established, though.
De Weerd: It's a good things we got you here by presenting a plaque, right?
Klein: Thank you. Thank you, Madam Mayor and Council. Rachele Klein with Republic
Services. 2130 West Franklin here in Meridian. And, Councilman Palmer, to answer
your question, yes, we have some fixed costs that we have to recover. The glass
cannot be delivered dirty or with rocks or anything in it, so we have to either build a
cement bunker or house it in -- well, eight roll off boxes stored and the 9th -- the 9th one
available, so we always have one to swap out. So, Momentum Recycling would come
to collect the glass when we had eight full roll-off boxes. So, the estimate -- the best we
can estimate right now is that we would have at least 300 customers a month. It's more
than likely we get that in a weekend, so it's -- it's a little dicey on our part, because we
always guess a brand new program. We don't really know what the glass recycling
want or need is here in Meridian, so until we build it we won't really know, but right now
we are figuring at least 300 people will use the drop site and the drop site would allow
up to one cubic yard, which is about six or eight green bins of the old green totes, so we
would make those available for people who wanted to store glass at home and, then,
bring those in. These are very rigid -- I don't know if you remember using our green tote
in your home. So, we still have all those and provide those to the West Ada School
District for the schools, but we also saved them for things like this project. So, it would
be at like six or eight of those that people could bring in and it would be six dollars to
drop off up to a cubic yard. Did that answer your question?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Could I ask you one other question? Sorry. Yeah . I made you walk all the way
back. Regardless of the -- of the option to pay, part of the idea built in that would allow
that usage to be tracked on a number -- number of individuals that drop off and volume
and so in a year from now, whichever path we pick, we might have some matrix that
could help us pivot, if necessary.
Klein: So, Councilman Borton, Madam Mayor, the answer is that's up to you, because
we -- we envision this as being part of drive to drop site, so you wouldn't wait in the
transfer station line for us to collect matrix and actually come and say I'm a glass
customer and we are happy to do that. The people like to get in and get out. They like
to swoop in, drop their cardboard, drop their cans and get out, so we can do that, it's
just that a matter of having to go through the gate and check in or just kind of -- right
now you can veer off to the left and drop the material. So, it's really up to you guys. We
are -- we can give you overall glass volumes of how much glass we collect, though it
would be more -- more difficult for us to track if we didn't have them actually check in
and say I'm a glass drop off customer.
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De Weerd: Rachele, how would you get people to actually get out of their and put it in
the bin? Because I do understand other drop off sites have problems with people just
right -- setting it right in front of the canister and -- and that does become quite a -- a
mess.
Klein: It's very labor intensive. Madam Mayor, yes, the -- one of our biggest issues with
glass is people do like to get there quickly and drop off full boxes or bags of glass on the
ground. That's why we will have it inside the gate, so it will be available all day
Saturday and be available from like 7:00 a.m. to 5:00 p.m., Monday through Friday. So,
we would close that at the end of the day, because right now, for example, and Eagle --
the roll off boxes, the construction boxes, have glass cutout -- I mean door cut out in the
side, so they are accessible for anybody, even if -- and it gives us access to load glass.
But -- but that being said, you have to actually put it in. It's not a top load, you can't just
dump your whole box at once, you have to kind of thread two or three bottles at a time
inside or you can hook your bin and dump it, but you still -- it's -- it's more work than just
setting it in and abandoning it. So, having a staff there to keep an eye on it would help
keep down the illegal dumping of glass. Because of you talk to Eagle, they have an
unattended site and now they have cameras up everywhere, because -- in case it's a
problem. So, for us we would just start right off the bat with having it during staff hours
when the transfer station is open.
De Weerd: Awesome. Thank you.
Klein: Any other questions?
Little Roberts: Madam Mayor?
De Weerd: Mr. Little Roberts.
Little Roberts: Whichever one of you would like to answer it. So, my question --
question is -- is if you do the six dollar per person, then, do they have to check in and
then, see that that's collected, so it won't be as user friendly and --
Klein: Right.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: So, more math. You say you have got about 29,000 rate payers; right? In
Meridian?
Klein: Well, we have more than that.
Miles: It's currently about 32,000 plus. About 32,300.
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De Weerd: Okay. Thanks.
Klein: And, Madam Mayor and Councilman Palmer, I can tell you we get calls on this all
the time. My -- I suspect that this will be a site that will be used heavily. We have to --
we are not sure yet, but my guess is based on the number of calls we have been taking
for years, that this will be a site that's heavily used, so --
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I think to get the precise number of households, though, if Councilman Palmer is
trying to do math, this is also open to commercial as well. They just are still limited to
the same volume as a residential. So, if we are looking at a per account, those
numbers would -- probably should include all commercial accounts, as well as
residential accounts. Do you know the total amount or do you --
Miles: My understanding is the drop site was available for residential only, based on
prior discussion, so --
Klein: And, Madam Mayor and Councilman Milam -- Council Woman Milam, sorry, that
would be, again, up to -- so if it's an open drop site for anybody to use, we do find that,
for example, the city of Eagle, we do get a lot of bars and restaurants that use our site,
because it's open and free to the public, so bars and restaurants do use that site, so if
it's open to the public it would be -- my guess is used by everybody. If you have to
check in and pay and the -- the six dollar fee for each person through the gate.
Milam: Thank you.
Klein: Uh-huh.
De Weerd: Okay. Any other questions for Rachele? Okay. Thank you. So, Council, in
front of you are several different options and we are hoping to get directions, so we can
work with our -- our recycling partner.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: If it's a -- if it's the top option, the city funded site, does that necessitate a
budget amendment or does it start this fiscal year?
Miles: Madam Mayor, Councilman Borton, my understanding is that that would start
next fiscal year.
Milam: Madam Mayor?
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De Weerd: Mrs. Milam.
Milam: I'm in the opinion that the city should fund this. I think that it's a -- it's a small
price to pay for the amount of -- of waste we are going to keep out of the landfill. I also
feel that if there is not a fee for a drop off it will be much more highly utilized. So, that's
where my vote is.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Thank you. And, I don't know, Mayor, if you can answer this or, I don't know,
Dave, if you know. Did -- did SWAC have a recommendation that they were making on
this particular -- on the three options?
Miles: Madam Mayor, Councilman Cavener, on the three options, no. SWAC was
generally supportive of the glass program overall and wanted to have Council put on the
-- on the methodology.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor. I agree with Councilman Milam that I think the city
should spend it. I know the amount that we would save from going to the landfill is
amazing and I cannot believe the outreach that I have heard and had people comment
and things and they are so excited to see this, whether it's funded through taxes or we
increase their rate, everyone I have talked to has been willing to -- I want to pay my
share and make it as easy as possible and have it done -- have it easy -- help everyone
be able to -- encourage everyone to be able to recycle their glass.
De Weerd: Thank you. Mr. Palmer.
Palmer: Madam Mayor. I don't want to. We nickel and dime our citizens to death.
Whether it's option one or three, they are paying for it. I -- if -- I mean if -- I would think
at least start with the user funded drop site version and gauge its success before we go
ahead and just force everybody to pay for it. I mean they are anticipating the 300 users
a month, but we are going to ask 30,000 ratepayers to chip in for it. If you want to get to
that point, so be it, but let's try that user funded first and gauge its success.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
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Milam: I just don't think you can compare the two. If there is a six dollar fee or if it's
free, those numbers are going to be completely -- you're gauging it on a fee based
compared to a non-fee based. Those numbers aren't even comparable. So, I don't
think that that's a really -- a way to gauge it. Some people still use it, but not near as
many and I would be okay with -- and it's actually really close to five cents per
household or per account, so I would be okay doing it that way as well, but -- yeah. And
I'm a -- I'm not really in favor of the user funded. I don't think it will be as successful of a
program and --
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: We can argue different -- different angles on it. I'm supportive of -- of kind of
knocking people off center and encouraging the changing behavior with glass recycling,
which is new to the community. So, at the start that the city fund a drop site seems
most appropriate. The benefits outweigh the costs doing it that way and we can gather
some data and see if it necessitates, in light of the amount of use, a citywide rate
change for us all to collectively share that cost, like we do so many other Public Works
expenses or perhaps it's not nearly as popular as we think and it might pivot to a user
funded, but to encourage change in behavior I think the city funded site is most
appropriate.
Miles: And, Madam Mayor, Councilman Borton, to your previous question -- and I know
my director is in the audience -- but I'm sure that we can figure out a way to collect
some more accurate data between working with Republican and staff as well.
Cavener: Madam Mayor?
Miles: Regardless.
De Weerd: Mr. Cavener.
Cavener: Just some added voices. I think it's important that we are all kind of sharing
where we are at on this particular issue. I'm not one that gets excited about pilots. I
always believe if we are going to do something we think it's the best, we should jump in
and do it, but in this particular situation I almost see this as a little bit of a pilot and
recognizing the business challenges that Republic faces in trying to provide a
convenience while other citizens just drop off and get on with their day, which I think is
the appropriate move, versus how do we really collect how many people are using it?
And to me I think the way that we could do that is potentially to collect the amount that
we collect through our curbside program and weigh that against the -- the drop-off
program. In my mind a year from now is this council is contemplating raising the
voluntary curbside glass pick up fee to incorporate the cost of offering the drop off
program. If you want to recycle glass, as many of our citizens said they would, great.
So, you can figure out a way to let's make sure that it pencils out so that a citizen who
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doesn't use any glass doesn't ever have to pay for that. So, that -- that's the direction
I'm supportive of. That said, I have heard from a lot of our citizens who this is a service
that they think is important to have in our community. I think that it's budget season and
I think we have all went through our budget books and have been able to find, you
know, the equivalent of 12 months' worth of 1,734 dollars that we could find that maybe
isn't as mission critical as something that we think is from our citizens' perspective. So,
I'm supportive of the city funded drop site as a temporary -- at least as a temporary
measure. It may be something that I would support permanently, but I know that there
will be a point in time where Republic will come before us to look at rates and charting
of citizens for the services that are important to our community. Having this as part of
that discussion to me is something that we will just incorporate, having this as part of
that discussion to me is something that we will just need to include as well at that time.
We got to get it going.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Whether we do it through a tax increase or a rate increase -- I don't know.
Maybe just pulling out at that point, but it's either a rate increase or it's a tax increase.
Borton: Not necessarily.
Palmer: Because we couldn't currently budget it with what's been presented to us
without a tax increase.
Borton: This is an enterprise expense. Correct? Madam Mayor, apologize. Is this --
this is Enterprise Fund?
De Weerd: No.
Borton: No? General?
Miles: Madam Mayor, Councilman Borton, it would be a General Fund.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I mean I think there is no tiptoeing around it, Council Member Palmer is
correct, if we do a city funded or a rate payer, Meridian citizens are going to pick up the
dime one way or another and it's just a matter of is it more prudent to pass it on to the
ratepayers citizen or to include it as part of our city General Fund and -- before that way.
I'm more comfortable with it being city funded, again, as a temporary measure, because
either way our citizens who are our rate payers are going to be paying for it one way or
another.
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De Weerd: Okay. So, we will look for a motion to -- to move forward on this.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve the drop site location for Republic Services and -- as a
city-funded drop site for the first year of this program, starting fiscal year 2019.
Little Roberts: Second.
De Weerd: We have a motion and a second. Any discussion?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Keep in mind if we do this we are never going to go to either of these other two
options or drop it. It will always -- this Council is always going to keep that on there and
it's only going to go up. It will never stop a recycling program.
De Weerd: I think the direction to the -- the group that we have kind of pulled together
to have the -- the policy piece, bring recommendations back, if we can have a
discussion put on next June's agenda, maybe the workshop, to have an overview of
how the program has gone and, then, Council can have a discussion at that time as to
the best way to fund it moving forward.
Miles: Madam Mayor, Council Members, absolutely, we could do that.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: And I agree. However, the -- I think the only missing piece is if we are going to
look at that at the same time that we look at Republic Services' rates as a whole, which
would be the time to look at. It -- it doesn't match up timeline wise with our budget, so
maybe we look at looking it rate adjustments earlier in the year and after our budget is
finalized.
De Weerd: Well, the idea is by having that conversation in June it gives our Finance
Department an opportunity -- we close out our 2019 budget at the end of September
and Republic comes in September with their -- their rate information. So, it actually
could work well and knowing if it's a General Fund expense, if it's going to be wrapped
up into the -- the rates or if it's pulled out of the budget completely and a user funded
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drop site -- those conversations can be held enough in advance so that that planning to
get it moving has a -- a chance to roll out.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: You lost me. Isn't that the decision we are making this moment? So, which
style it is, not that somebody is going to come and talk to us in September and say
maybe do it a different way?
De Weerd: September of 2019.
Palmer: Okay. So this --
De Weerd: So, this would be -- the motion as stated is to have a city funded drop site
and the conversation has been to, then, bring back this item for next June for that
funding discussion after we have some experience with it.
Palmer: Madam Mayor?
De Weerd: Yes.
Palmer: So, then, the decision right now is to put it into 2018's budget?
Milam: '19. One year.
Palmer: We don't even start this until October '19.
De Weerd: I --
Palmer: What I meant was '19's budget. October of this year. Okay.
Miles: Madam Mayor, it would start October 1, 2018, for fiscal year '19. You would
have about eight months' worth of data by the time you come back in June or nine
months' worth of data to be able to have the same conversation to say should we keep
it in the General Fund or should we look at what it looks like on the rate side.
Palmer: Got you.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: You know, I guess if Republic Services wanted to build it sooner and just not
charge us until October that would okay, too.
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De Weerd: You don't have to respond. Okay. Any other discussion? Mr. Clerk, will you
call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, nay; Little Roberts, yea; Bernt,
yea.
De Weerd: Okay. The ayes have it.
MOTION CARRIED: FIVE AYES. ONE NAY.
De Weerd: Thank you.
Miles: Thank you.
C. Update and Memorandum of Understanding with the City of
Boise Orange Bag Recycling Program
De Weerd: Okay. 7-C is an update and an MOU with city of Boise on the orange bag
recycling program and I will turn this over to Mr. Nary.
Nary: Thank you, Madam Mayor, Members of the Council, this is the agreement to get
engaged with the city of Boise's program in the orange bag. It has been reviewed by
my office. We are comfortable with the Council approving this agreement. It's a two-
year agreement with only a one year commitment of the purchase of the bags, so it's an
annual funding requirement if you want to continue that. Again, I don't -- you know,
again, this is kicking off -- we anticipate -- and the city of Boise anticipates this program
extending into the future, but this is only a one year financial commitment. The funds
for this I think were -- were recommended from the community recycling fund to fund the
first 1,500 bags that are what this agreement contemplates and, again, there is a
cancellation without cause condition in a -- or clause in the contract, so if for some
reason the Council decides after this first 1,500 purchase to not continue with this, we
could simply cancel the agreement and, again, if you wish to fund it next year you can
do that.
De Weerd: Thank you. Council, any questions?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Brief recall. Does the source of funds for this year's purchase of the bags come
from community recycling?
Nary: Yes, sir.
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Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Since they are related topics, I guess a question kind of on the last one -- so
did we just commit spending for that budget or did we add it to the discussion for public
comment? Because we haven't set that year's -- that budget. Or we just bypassed the
public and put it in the budget?
De Weerd: You put it in the budget that you will later vote on.
Palmer: I guess it's still up for discussion and public comment. It can still be removed.
But we added it to the binder, essentially.
Nary: Well, Madam Mayor. So, the community recycling fund is a dedicated fund that's
already there --
Palmer: I went backwards.
De Weerd: No, He went back to the previous --
Nary: Oh, the previous one. Okay. I apologize. Sorry.
De Weerd: So, now we are back on topic. Okay. Any questions to the orange bag
program?
Milam: Do we need a motion? Yeah, I guess we do.
De Weerd: Uh-huh.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve the MOU for the city of Boise and the orange bag
recycling program.
Little Roberts: Second.
De Weerd: I have a motion and a second. Discussion? I guess maybe after the vote
we will see if we can get an update as to what this all looks like; right? Okay. If there is
no further discussion, Mr. Clerk.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
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De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
De Weerd: And I guess Dave can give us an update on where -- where it is, logistics,
and what -- what the process looks like at this point.
Miles: What does it all mean.
De Weerd: Yes.
Miles: Madam Mayor, Members of the Council, essentially, where we are at right now is
the MOU will go back to Boise, they will put it into their queue for approval as well. I
understand they do have bags -- the 1,500 bags on account in their inventory with the -
- the manufacturer, so we have to find out how long it would take between the time that
Boise approves the MOU and the bags could actually be delivered. In the interim we
have been working with staff to have a database ready to go for registration. We would
also want to do at least a month's worth of outreach to tell people how to register,
because it is 1,500 bags. So, we want to be fair to everybody. We anticipate two
cycles of utility bill mailers to explain how to register, so that everybody has the same
information. We also utilize social media, news outreach, news -- press releases, things
of that nature and, then, once that occurs there will be about -- it will be previously
anticipated about a two week registration period where they can actually go on, sign up
for the bags, and, then, from that period there will be another transitional period where
people actually come and pick up the bags. Once they pick them up they are free to
use them, but we anticipate probably about a two week period where people who
signed up and got approved can, then, use them and come pick them up. Additionally,
we will be talking with Boise about the data collection process that they go through, so
that we understand what pieces of information they want, when the material is going
back and forth between the two. So, essentially -- we don't have a current updated
timeline predicated on Boise approving it, but it's probably about a month and a half to
two months before actual use, provided the bags get delivered in time for that. But we
can certainly provide an update as we get more of those details.
De Weerd: And how can they tell who has the contaminated orange bags? We won't
be charged for extra costs because of contamination, would we?
Miles: Madam Mayor, Members of the Council, that is a component of the agreement.
It provided that we work together with the Boise to determine exactly that and that was
one of our primary questions, was that we don't want to be charged for contamination.
And Boise has indicated that their partners won't be -- won't be charged. The city of
Eagle, city of Garden City, has that in the same agreement and they are just working
through, essentially, understanding that there won't be charges for that. Boise is
progressing through that conversation with their supplier and their manufacturer and
renewal if you use the third-party end game to this that produces the fuel out of these
plastics.
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De Weerd: Awesome. Okay. Any -- any other questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Not necessarily just about the orange bag, but just maybe getting some better
understanding. I think we have -- as a body have talked a lot about having a broad-
based discussion about what recycling looks like in Meridian a year from now or three
years or five years from now. There has been so many moving parts and even as a City
Council member wearing my citizen hat, I don't have a lot of strong confidence that I
could speak to what our program is going to look like a year from now and so I know
that there are still some conversations that are happening in SWAC, but really
expediting that, because I think that our delay in taking some action, at least being able
to share with our citizens this is our plan, this is our vision, is doing a detriment to our
citizens and to ourselves as a body. So, I don't know if that's scheduled for the future.
Being able to know when that is would be helpful and letting us know kind of what all is
going to be discussed so, that -- I think that's a meeting that we need Council to do a
significant amount of homework for to be really prepared to make some
recommendations and decisions.
Miles: Madam Mayor, Councilman Cavener, thank you for your comments. I think you
have hit the nail on the head in that there has been a lot of moving pieces to this very
rapidly. I can show that staff has been working on several fronts. One in terms of how
to the whole program in solid waste looks and how it gets managed with the City of
Meridian and what the messaging is and how the outreach works and who controls that
and who messages that. Additionally, we have the subject from Republic Services who
has requested a fee increase related to recycling. We anticipate having that fee
discussion -- the Republic Services fee discussion prepared for SWAC by the end of
this month. Hopefully, with the -- the hope to go to Council shortly thereafter and, then,
proceeded -- or following that we would hope to have the -- sort of global staff
conversation about how do we handle solid waste in Meridian from the staff perspective
and, then, from that point I think we would be primed and ready for the fiscal year '19
kind of rollout to say conversationally how do we think this should look and how do we
think it plays out and how does it -- how do we move forward.
Cavener: Madam Mayor and Dave or Joy, is that the -- is this a September, then, kind
of time frame that we would have that? I also -- I guess I'm one that if we are proposing
new program services and costs associated with that, when to have public hearings or
neighborhood meetings on that. Really wanting to make sure that we are doing a really
great job as the city to -- connecting with our citizens to get their impact, because as
you can see with this conversation about glass, I think all of us spoke in one form or
another and I think -- I feel like we are representing a certain segment of the community
that feels that way and so I know whatever we do there is going to be people that are
going to be really excited about that and people who aren't going to be excited about it.
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So, keeping us in the loop as to what that timetable looks like -- again, if it's -- if it's a
workshop kind of overlay presentation in September followed by, again, a plan for -- like
in public hearings and it would mean -- those are things that can you catch us up to
date? Is that the plan or maybe just drill down a little bit deeper what some of those
specifics are.
Miles: Sure.
Cavener: If they have been decided.
Miles: Madam Mayor, Councilman Cavener, you're on track. Yes. I think -- there is two
perspectives going on. One you will see the Republic Service request for the fee
increase fall in line with their standard rate request process. So, that will be sort of
moving along on one track. On the other track in terms of how Meridian is handling its
solid waste program and how it's getting managed. I would commit that staff will be
ready to have the conversation sometime August thereon and, then, we will leave it to
Council and the Mayor to decide when you actually want to hear it, whether that's
September or during August or somewhere thereafter.
De Weerd: I think it's probably best to have the -- at the next workshop the overview
and kind of lay out the -- the calendar ahead, so if there is any change you have it as
part of that rate discussion as well. So, you can kick it off in -- in August and -- and
have a lot of the -- the public hearing and noticing aspects in September.
Cavener: Great.
D. Budget Amendment Not-to-Exceed $70,000 for Legal Services
De Weerd: Thank you. Item 7-D is a budget amendment under Legal. Mr. Nary.
Nary: Thank you, Madam Mayor, Members of the Council. So, annually we have a
budget line item in the Legal Department budget for outside legal services. It's for both
anticipated expenses, as well as unanticipated expenses throughout the year. This
year our request for an additional 70,000 dollars in funding. A majority of that -- and I
don't have the breakdown, I apologize, here has already been expended. So, this is
money that was predominantly, if you look at the -- the memo that was provided -- was
money that went for the both the courthouse case, which this should be the last year we
will have to request any funding for that, and, then, also an arbitration that was
anticipated going into the fiscal year, but the cost and impact of that -- some have been
expended so far and some are still to be expended in wrapping that up, so -- and, then,
there is one other expense that's partially anticipated. We have received one billing in
relation to outside counsel on a specific tort claim, but it was the various activities that
this fee has covered this year in both -- like I said, anticipated and the tort claim was not
an anticipated expense. If you have any questions I can answer them, but ask for your
approval.
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De Weerd: Okay. Council, any questions? If not I would entertain a motion.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve the budget amendment in a not to exceed amount of
70,000 dollars for legal services.
Borton: Second.
De Weerd: I have a motion and a second. If there is no discussion, Mr. Clerk, will you
call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
E. Parks and Recreation Department: Budget Amendment Not-to-
Exceed $612,000 for Discovery Park Phase 1 Amenities
De Weerd: Okay. Our next item is under our Parks and Recreation Department. I see
Mike making his way up here.
Barton: Good afternoon, Madam Mayor, Members of the Council. I thank you for the
opportunity to bring forward this budget amendment. We are requesting a budget
amendment of 612,000 dollars to fund some additional amenities of phase one in the
new Discovery Park in south Meridian. These -- this -- this budget request and these
amenities were brought forward during the regular budget process a few weeks ago and
there was some discussion at that time that due to some potential cost savings of doing
them concurrently with the construction that's happening right now, that -- that it might
be a worthwhile conversation to bring these back as a budget amendment. This would
fund two picnic shelters, a 20-by-20 shelter and a 20-by-30 picnic shelter, an off-leash
dog area, some asphalt trails -- asphalt and gravel trails and, then, also some more
educational items in the splash pad. So, these -- these amenities would be funded a
hundred percent with impact fees and with that I will stand for questions.
De Weerd: Thanks, Mike. Any questions from Council? Okay.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
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Bernt: I move that we approve Parks and Recreation Department's budget amendment
not to exceed 612,000 dollars for the Discovery Park Phase One amenities.
Cavener: Second.
De Weerd: I have a motion and a second. Any discussion? Mr. Clerk.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Barton: Thank you.
F. Finance Department: Budget Amendment Not-to-Exceed
55,810.00 for the “IMPACT FEE UPDATE ” project
De Weerd: Thank you. Item 7-F is under our -- oh, Finance. Oh, my gosh, Finance
has a budget amendment. Just wanted to call that to your attention.
Lavoie: Thank you, Madam Mayor, for pointing that out. Good evening, Madam Mayor,
Members of the Council. I'm here to stand for any questions regarding the budget
amendment that we have proposed to you in the amount of 55,810. This is our request
to hire a consultant to conduct our impact fee study. By state statute we are required to
do this every five years, so this is to hire a consultant to conduct a study on our behalf
and, then, later this fiscal year we will present to you the findings and an impact fee rate
proposal. So, again, stand for any questions on this particular budget request.
De Weerd: Council, any questions? Now is your chance. Okay. Hearing none -- Mr.
Borton.
Borton: If there are no questions, I would move we approve the budget amendment for
the impact fee study update in an amount not to exceed 55,810 dollars.
Cavener: Second.
De Weerd: I have a motion and a second. Any discussion? Mr. Clerk.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
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G. Approval of Award of Bid and Agreement to Raftelis Financial
Consultants, Inc. for the “IMPACT FEE UPDATE ” project for a
Not-To -Exceed amount of $55,810.00
De Weerd: And, then, Item G, pertains to the same item.
Lavoie: Madam Mayor, Members of the Council, correct. The next item is the actual
contract that we would like to have you approve based on the budget amendment that
we just approved, so we can begin working on a schedule to have the consultant
conduct an impact fee study for us for this project request. So, we would stand for any
questions on the contract.
De Weerd: Any questions? Okay.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: If there are no questions, I would move to approve the award of bid and the
agreement to Raftelis Financial in a not-to-exceed amount of 55,810 dollars.
Cavener: Second.
De Weerd: Okay. I have a motion and a second. Any discussion? Mr. Clerk.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
MOTION CARRIED: ALL AYES.
De Weerd: Okay. Now you can go sit down.
Lavoie: Thank you very much.
Item 8: Department Reports
A. Community Development Monthly Building Services Update
De Weerd: Thank you, Todd. Okay. Item 8-A is under our department reports for our
Community Development Monthly Update on building services.
Ariel: Sorry. I take it that's not showing up. It was a really good presentation. Just for
the sake of time, Madam Mayor and -- and Members of the Council, I will go ahead and
get rolling with the -- with the presentation. I think the -- the verbal will be sufficient.
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The -- the presentation was really just cues for -- for the commentary and the update.
So, with that I will start -- it's pretty much the same format that we provided to you in the
past. We are moving forward with the -- the evolution plan and, you know, feel -- feel
like things are moving forward well. We are going to start with a -- the -- the building
services -- the Community Development portion of this first. You know, we have got --
actually, this is not working either. It's not even letting me move my own computer here.
There we go. Okay. So, I wanted to kick it off first with -- with the Community
Development piece of this -- building services piece. We have, as you know, RFQs out
to various contractors. We have received responses for those and graded those and
now we are in the process of getting master agreements in place for each of those -- for
those services. This is -- as you recall is our backup plan, really, as the means by
which we will weather the storm of -- of the interim portion of this, so that we can make
sure we can maintain a reasonable level of -- of service as we get up and running with
our own program. I think it's important to note here as well that we did receive a -- a
notice letter from DBS on -- let's see, it was on Friday, noticing us that they will be
terminating our mechanical services contract as well, effective December 30th, and so
we will -- in light of that we will be adding an RFQ out to the market as well for those
services. So, we are just -- I want you to be aware of that termination as well. We have
had ongoing conversations with DBS to kind of get on the same page with what this
transition will look like and how it will work. They have put together a proposed
transition plan. We have had conversation with them on what exactly that is and how it
will work. I think it's important to note that it is definitely a transition. There -- it's
basically a -- a scaling down of their services in anticipation of -- of us ramping up. That
line is aggressive, so I think all of the pressures that we were already feeling are a little
bit more acute and certainly the plan B's are more and more in focus as we move
forward. The one item that I think is just important is just the time element. You know,
there is a -- essentially a -- a waning of the DBS services through the end of August.
So, it's a little bit quicker than we had anticipated. So, that's -- that's the update on -- on
the community development side. Financing and -- Finance and Purchasing. You may
have seen in the back parking lot we have four Chevy Equinoxes out there that are
newly purchased. We just this week have gotten those over to the shop to get them
decaled and equipped and so we will have fully -- fully loaded inspection vehicles here
in the next two weeks. So, we are excited about that. And if you could see it, there is
some -- some photos of those. But those are for my eyes only I guess. IT. So, just real
quickly. All of the hardware that we have ordered has been received. We are holding
onto a TV, as well as a copier until the -- the TI is at a point where we can receive that
equipment, but for the most part the hardware is -- is -- is here. So, we are ready on the
equipment end. As far as -- oh, sure. Maybe it's my computer. Good job. Thanks,
everybody. So, here is a -- here is a good view of the -- of the -- of the cars. Excited
about that. Just mentioned the hardware. And, then, onto the software. So, this is the -
- the big implementation that -- that we are undertaking. You know, we have the
agreements with Accella for additional licenses in place and we are working with them
to get the -- the inspector piece of that installed as well. As far as project docs goes, we
are grateful for IT department for their efforts here, as well as our internal staff. We
have had a number of on-site meetings with the project docs team, the Avolved team, to
really start tipping up this program. So, they are through, essentially, their first round of
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implementation and configuration and now they are working into the -- integrating that
with our Accella platform, the public access platform, and so that's -- that's coming along
well. We are anticipating a September 7 launch date of that and it's important to note
that this is just the building portion, so other function -- functionality will come later. But
we are gunning hard for having the building piece in place September 7th there. But,
again, I can't -- kudos enough to the IT team, as well as our own team for really kind of
stepping up and getting everything that they need to over to Avolve, so the process and
the configuration just keeps -- keeps moving forward. So, we are really excited about
that and -- and appreciate all the hard work there. HR. Have some good news here.
We have our first ever City of Meridian building inspector hired, who started on Monday.
John Shine. And so we are really excited to have John with us. He's doing training with
-- with Sam. He's going to do some observation with -- with George from DBS and we
are getting him really integrated in our culture and how we want to do building
inspections. So, we are excited to have him here. We also have extended offers and
they have been accepted for our building inspection supervisor position, as well as
another inspector one position in the building department. So, we are -- we are excited
for that and the -- the start date of July 23rd there with -- with those folks. So, we are
encouraged by that. I think, you know, it's kind of the ongoing discussion that we had
last month about hiring and so look forward to further discussions with you all on how to
expand the pool and -- and -- and hook and land good quality folks that we -- that we
need to make this successful. As far as the tenant improvement goes, kudos to Max,
Bill and John and the Public Works team there, they are fantastic. You know, we get the
month -- the weekly updates from them and just they are rocking. So, can't -- can't
thank them enough. So, just real quickly, we are -- we are pretty much done with the
production room transition. The inspector room is -- is very close. We will show you a
few photos here and, then, you know, kind of -- kind of doing this in priority order as
well. The plan review room up on the second floor is -- is -- is in some -- is in a state of
framing right now, so here is a few of the -- the photos here. See there is the mini split.
The inspection area. Here is the production area. Actually, that's further along even
than what you're seeing there. And, then, the upstairs, the second floor plan review
area, is getting framed out. So, with that that's the update of the -- of the building
division and look forward to any questions that you may have.
De Weerd: Thank you. Council, any questions?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Not a question, just -- I am just constantly in awe of -- of how dedicated you
guys are to making sure that this works. You're working way more hours than I would
be willing to for this. So, thank you for sticking around and staying up late and figuring
out how to make this happen. So, there isn't really an option. So, you guys are making
sure that -- that we don't have to.
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De Weerd: I would also say that translates into our other departments as well and --
and Public Works in trying to get the parking lot done and now the TI work done and all
of that is --
Ariel: HR as well. Huge.
De Weerd: HR. Finance. It's -- it's really been multi-department in trying to make all of
this work. So, kudos to everyone that's keeping -- keeping this rolling forward.
B. Community Development: Report on Overall Development and
Growth
Ariel: Uh-huh. Yeah. Totally agree. Thank you. Okay. If there is nothing further, we
will move to item 8-B, which is also Community Development, a report on overall
development and growth and that is the Caleb show.
Ariel: Yes. Caleb can come on up and then join me -- and join me. Just wanted to kick
this off. I -- I -- I really have appreciated the dialogue that's gone on around this. I think
it's the right thing to be talking about specifically to our community. How do we -- how
do we best serve our community and get you all as the decision makers of -- of the
administration of our community the right information to make informed decisions. So,
with that in mind I will turn it to Caleb and, you know, just really appreciate the open
dialogue here.
De Weerd: Thank you, Cameron.
Hood: Thanks, Cameron. Madam Mayor, Members of the Council, you're in luck, I am
battling a virus, so probably not going to talk a lot for fear of breaking out into a
coughing fit. So, want some feedback, though, from all you. No. Thank you. I have
got some. But I do want some feedback and do -- need to get a few things out here, so
we can have a dialogue, but hope -- hopefully you can -- this is engaging enough and --
and you can provide some feedback. I did provide a memo for today's meeting. Should
be in the packet hopefully --
De Weerd: Uh-huh. It is.
Hood: -- dated July 3. I'm just going to highlight a couple things that are on there as we
kind of run through a proposal to update the staff report format. So, to improve -- as
Cameron stated, improve staff reporting on proposed development applications we
have been discussing one tool being to improve the written staff report. So, again,
included in the packet is a draft. It's not a fully developed staff report. A lot of the
sections would remain the same towards the -- the third, fourth, fifth page and so on, but
really trying to get some of the most important, critical information front and center. I
know some of our reports can run long, sometimes 40, 50 page reports. So, in the first
couple of pages hit everybody with the most important stuff first and so that's kind of
what -- what the idea was in improving the written staff report. In addition to that, what
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we are talking about doing is improving the coordination, both internally with other
departments, but also externally with other agencies to get their information, so that can
also be included in the staff report. Again, a lot of that information front and center in
the report, but, then, more analysis kind of throughout the report as well. So, again, we
have got a draft template. I want to hear your comments maybe as we -- as we look at
that a little further here. The idea, though, again, is to present you all, the decision
makers, with a better tool, so you have all the information available to make an informed
decision. So, that's -- that's the idea. However, it will take more resources to provide
the analysis and information within the report. So, I do want to disclose that a little bit
more, particularly I will look at police and fire. It will probably be a little bit more work on
their end, Public Works probably to some degree as well, to get the information in the
report. They currently don't have staff -- their staff dedicated to providing some
comments, but maybe not to the level that you all are looking for going forward and
that's kind of, again, why we are here is to understand, get some direction from Council
on what type of information do you want reported in the staff report, so you can
understand levels of service and impacts to those levels of service over time
comprehensively. So, again, that's kind of the context for -- for this discussion. So, I
have -- a couple weeks ago went to a director's meeting, discussed that with everybody
-- seemed to be on board and understanding and realizing, though, that it will take some
resources -- either have to be diverted from, you know, existing projects that they are
working on to work on staff reports or there may be a request in the future for additional
resources to help perform some of that analysis from the various departments, so --
shared the draft staff report with them as well. Have had a couple conversations again
with police and fire via e-mail on some tweaks to the staff report, but it's largely -- what
you see in the packet is largely what we have to date. Maybe a couple of other things
to highlight in the staff -- in the revised format is some additional graphics, more maps
up front. I hear you guys talking a lot about -- during these meetings about, you know,
comprehensive impacts or -- or projects within a general vicinity that have been
approved recently that don't show up on a map. Maybe the ordinance hasn't been done
yet, so it's not GIS yet and you don't actually see a city zoning there. But, oh, yeah,
three months ago we approved a project that had another 400 units right there. So, we
are going to have a map that will show preliminary platted lots and otherwise approved
developments as little insets. So, again, it gives you kind of an idea of how hot an area
is or -- or other projects that have been approved in the general vicinity of the project
that's before you at that point in time. Also what we are proposing probably at the back
as an exhibit is a phasing plan or phasing map to show what the applicant's proposing.
Some of the dialogue that's been had previously has been about the sheer volume of
units coming online all at one time or the number of lots that are platted in any one
given year or a season and so showing everyone what the developer's phasing plan is
for a project -- is it all going to be -- is it a hundred lot subdivision that's all going to be
done in one phase or is it three phases? We can take that a step further if you would
like and this is something we need to explore a little bit more. We get that information
now and we review it and we typically hold them to the phasing plan, but what we
haven't historically done is hold them to a timeline for that phasing plan. There may be
three phases, but if the market is hot they may do all three phases in one year. We
potentially could say you get one phase per year, just as an example; right? So, there
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are some things like that. You could limit a project to say this is my proposed phasing
plan, I have got a 300 lot subdivision, I got ten phases, typically a developer doesn't say,
you know, oh, it's going to be ten years, but you don't really know; right? But if the
concern is, again, too many coming on too quickly, we could say, you know what, we
think we only have the capacity to handle X amount per year or per month or whatever -
- however we want to do that, so -- but, anyways, what we will put in the report is their
proposed phasing plan so we will know at least what -- where it would break and -- and
have -- and ask some questions potentially about how -- when do you anticipate these
units coming online and if there is concerns about too much at any one time we could
potentially condition that accordingly. Again, the analysis section we -- we envision
being beefed up quite a bit. Really, the way I have explained it to others is we are going
to tell you the information, you know, quickly in these tables, we are going to give you
more details about what we told you in the table and, then, we are going to tell you what
we told you in the conditions. So, really, you get it three times. You get a summary, go
to this page, you want to know why the conditions, read the analysis on why. But, then,
there will be a condition at the back that says, okay, how do we mitigate something that
you told us why in the analysis, here is really what you need to do. We need an
additional fire station or whatever -- a potential mitigation measure might be. But that
analysis section is not going to be just planning specific anymore, we envisioned it
being, again, any agency or department that has some analysis that they want to put in
there that explains a condition of approval within that section of the report. One of the
other things that -- that has been discussed is -- and this is where we need some
feedback, again, is the staff recommendation. We could potentially have a staff report
that is just the facts. Code compliant. Not code compliant. There would still be some
analysis on those aspects and in the Comprehensive Plan, but right now -- you all have
seen them -- right now usually it's at the bottom of the first page, sometimes it bleeds on
the second page. Staff recommends -- Planning and Zoning Commission recommends,
A, approval; B, continuation, or, three, denial and it goes on to state considering all
applicant, staff comments, blah, blah, blah; right? We would remove that potentially
from the staff report and just state this application complies with the bear minimum --
you know, the minimums of code. Again, we do the analysis saying, you know, they
have 15 percent open space and three tot lots and two swimming pools and -- and so
you know what they are still -- it complies with code. I mean we wouldn't simply say it
complies with code, we would still do the analysis and say this is how it complies with
code, but at the end of the day we wouldn't say this is a good project or not a good
project. We would just say it complies with code or doesn't comply with code and kind
of leave it at that. So, again, I would ask you to think about it a little bit. As you're
thinking about that I see some pros and cons to that. One of the cons -- and I will just
throw it out there I think is -- maybe from the Development Community side, as well as
staff side, it is something usually where we -- there is some behind-the-scenes stuff that
you all usually don't see where we are negotiating or working with -- you know, hey, can
you do this, you know, this seems to make the project better. It may or may not be
explicitly in code, but it's something that makes the project -- we think this fits good with
kind of what you got going on. Well, now, if it's all just in code, we -- we as staff lose
any real negotiating power. On the other side of that, that applicant generally likes to go
into a hearing with some certainty, if you will, from staff , a recommendation of approval,
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if you will. They like to have that going in, not a -- well, here is a report, good luck. You
will see how it goes, you know, and, then, leave it to the Planning and Zoning
Commissioners, City Council, to ultimately make the decision. They like to have staff's
recommendation of approval going into a project. So, some pros and cons to that
concept, but I think it will take a little bit of getting used to if we do decide to go that way
as far as a staff recommendation, but it makes a lot of sense, too, to just really keep it to
the minimums. I will also point out if -- if we go to just code compliant type of analysis in
the staff report, we do need to look at some of our minimums. I would -- I would -- and
we are, by the way. Some of the things we talked about in May at the workshop, we
had Bill Parsons organized a UDC workgroup last month. So, we had our first meeting
and -- and shared with them some of the -- the changes that we potentially talked about
as a group in May and are moving forward with those. So, raising the bar on
development if we are just going to say complies with code or not. So, that's kind of
moving forward. There may be some additional sections of code that we want to look at
if we are just going to be -- complies, not complies type of a staff report. So, as we
move forward, again, I want to just check in and make sure you support this increased
level of effort, you know, kind of citywide or department -- throughout the departments,
as well as kind of an aside point on that, we have had two other related topics come up.
What is the timeline to process applications. So, an application is submitted, the time to
get it to a hearing, produce a staff report, a lot of times we don't have all the information
we need, particularly at the Planning and Zoning Commission we try to have all that
information ready for you all, because we want you to have everything available to
make that decision, but a lot of times the Planning and Zoning Commission does not
have an -- well, not a lot of times -- sometimes the Planning and Zoning Commission
does not have ACHD's staff report or recommendation for their commission and they
are left taking the brunt of the public's angst from this project, because it hasn't been
through ACHD yet, so you get a lot of people coming to Planning and Zoning and
wanting to talk about traffic and the Planning and Zoning Commissioners are like we
aren't transportation engineers, I don't know. So, talking potentially about not
scheduling applications until we hear back from ACHD on their compliance with their
policy on projects would create -- for some projects would create a longer time frame for
approval in what they are used to, but that's something at least that's been talked about.
The other -- the other, again, related topic is in our code -- and it's UDC 11 -5A-6G-5.
There is two -- two timelines that are called out. One is 70 days and one is 45 days.
The Planning and Zoning Commission has 45 days to forward on a recommendation to
you all after they have all the information they need to forward on a recommendation.
The 70 days is for you all to put forth a -- a final decision on -- on projects. So, just a
conversation about that, again, is for -- the Legal Department did some research on
Idaho Code. It does not appear that there is any statute in Idaho Code where the 45
days comes up. What it does say is processed in a timely manner and the Commission
shall have a reasonable time fixed by the governing board to examine applications. So,
I don't recall where 45 days came from, but it is just an option, again, to allow, as we
have talked about additional comments -- all comments to be gathered and produce -- I
will just let you know, you know, we -- we pride ourselves on being prompt. We are not
trying to delay anything, but sometimes we can get so fast that we miss stuff and we
miss other comments from other agencies and it's through the process and, then, we
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get a letter from DEQ saying, hey, we got this concern. A lot of other cities have a more
elongated process and I'm not saying -- I'm not proposing that necessarily, but if, again,
the idea is you all need all the information to make an informed decision about if a
project is appropriate for a community or not, you may need to allow for time to give all
those agencies and internal departments more time to respond. So, again, I think I'm
done there, because my throat is starting to scratch and I'm through my notes, but -- so
this is -- it's a draft. I would like to get that feedback, come back to you with any
comments that you call have, with anymore comments that internal departments have to
-- to clean up the -- exactly how they would like the tables to read. Work on some --
some standard conditions with them, maybe come back later this month with a more
polished version of this for some -- for some more comments before we roll it out.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor. Caleb, on -- I like it all. On 2-B under community matrix I think
under the section for distance to fire station I would say go ahead and assume Station 6
exists when filling that section in for any projects coming forward and, then, maybe a
question on the -- the distance to police station, including estimated police response
time. I think that it's a little different than fire in that the -- thank goodness the fire truck
is not out patrolling, but I don't know if there is a way to kind of have a matrix of
guessing an estimated response time to a particular place in the city or what maybe our
police representative tonight has an opinion on what would be useful information to us
with regard to a project that go up.
Leslie: Madam Mayor, yeah, that's a little different for us in regards to how we staff our
police officers. We already track types of calls we have, the locations that we have
them, and we divide our -- the city into beat areas and we are constantly looking at -- we
are now reevaluating going from a two beat area to a three beat area to allocate those
resources based off the types of calls, the time of day, you know, as -- the calls during
the day are different than the calls at night and in regard to the types of staffing. So, in
looking at this project I think we already do a really good job of tracking types of crimes,
our response to those crimes, where they are located in the city. In talking with
Lieutenant Colaianni we need to take the land use residential zoning map and overlay it
with our crime map perhaps and look at that relationship there a little bit and see if that
can give us a little bit of insight into the types of calls based off the -- the residential
area, commercial areas. You know, our NIBRS coding that we report to the federal
government already breaks down location types, if it's a business, it's a park, it's a
residential area, but how does that relate to our density maps and I think that would give
us a little more insight into -- into that. Response times by themselves probably isn't
going to be the -- the best factor to look in regards to a new development coming in.
Also new developments change needs for us. You know, as a residential is starting, it's
construction theft, it's crimes of opportunities. As that neighborhood matures and
people move into there those crimes go away for a while and, then, it may go where we
don't have anything that's going on relatively there in a new neighborhood and, then, we
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start getting the other types of crimes, persons crimes, you know, the domestic type
situations, disturbing the peace, vandalisms. So, the types of crimes, then, will change
as that neighborhood develops and matures, just like in a commercial area as well.
Does that help answer your question?
De Weerd: Yeah. I think Lieutenant Colaianni has -- has been part of some of the
discussion more in environmental design. The police has met with planning to say what
is that relevant information that the police department can supply to Council that would
be able to clearly denote an expanding service area that now they are stretched an
extra half a mile or -- and that's where the phasing plan would make a difference. If
they are phasing from the outside in, not as good as from the inside out, but in police
the minute you annex that land they serve that area and the surrounding roads. So,
how can they articulate impact on resources -- I don't know if this necessarily captures
it, but just trying to set what could some of those potential data points be that would
mean something to you and so this is really to initiate a thought process to say, yeah,
what information would be important for me to know in order to make a well-informed
decision. So, if you can think of those things that you think, oh, if only I would have
known, those are some of the things that we are interested in, so we can put it in this
report to give value to the decision makers.
Palmer: Madam Mayor?
De Weerd: Uh-huh.
Palmer: Then maybe with regard to the police maybe just put in police comment. Then
that way if -- if there is something that the policeman department recognizes as a
particular different kind of situation that might pose a problem for them or anything that
-- whether it's, you know, we are going to build on the other side of McDermott and,
then, the nearest overpass is going to be a mile and a half, so if you're going to build the
subdivision right here in the middle of -- between these two overpasses, it's going to
take a response time maybe five minutes longer than it might have been if we didn't
have a freeway between it. If it was a subdivision right -- a normal type situation. I don't
know. Whatever it might be. So, maybe just police comment in case they have one that
has something odd.
Hood: Yeah. And, Madam Mayor, we certainly envision kind of an other or a
miscellaneous section where anyone could add, you know, some comments that maybe
don't fit in the template per se, but an opportunity to provide those. I will just -- I
mentioned kind of in the middle of my presentation hearing from both police and fire.
Lieutenant Colaianni did send me some comments just earlier this morning, but I didn't
update the template to reflect his comments and I don't think they are quite there yet,
but just kind of along the same lines of what potentially they could report on, he says
they are working on some high level data and matrix that they could provide, things
such as expected average police response times, both emergency and non-emergency
to serve the proposed development. In addition, we could show that the current calls for
service are for the particular area being reviewed and vehicle collisions for that area in
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the last year. So, just some examples about, you know, again, how often they are being
dispatched or called to that area today and maybe can forecast that in the future with
this project maybe with some of the things that Lieutenant Leslie said about, you know,
looking at some of the community matrix and what they can expect for crimes and stuff.
The other thing --
De Weerd: Caleb, could that also maybe play into, you know, it could be safety lighting
in the roads that the development could put in to make that more --
Hood: Absolutely. So, Madam Mayor, you mentioned that. I mean that is -- that is
Scott's job right now. Currently that is the CPTED, Community -- it's like Crime
Prevention Through Environmental Design. I don't know why the P -- Community --
yeah. It's Crime Prevention Through Environmental Design. So, yeah, I'm not putting
shrubs -- a row of shrubs around an ATM machine; right? Because someone can be on
the other side and -- anyways, things like that. That's currently what he's looking for,
putting lighting on pathways, those types of things. This is -- this is different. This is
response times, level of service type of things, not just designed type of things. So,
yeah, that's -- again, that's kind of the shift in need historically and same with fire, the
fire marshal's typically commented on, hey, this cul-de-sac needs to have a radius of 28
foot and 48 so our trucks can turn around, not, hey, it's going to be ten minutes before
we get there. So, it's -- it's a shift in the types of things. We will still report out on those
first things that we have historically done, but also report on that. I guess to Councilman
Palmer's point about -- about Fire Station 6, the way I envision that happening --
reporting out is today here is a RAT. Nearest station is five. But in the analysis section
in the CIP we have a fire station planned in 2020 and look at their phasing plan, their
first phase isn't planned until 2020, right, when this is supposed to come -- so, we can
do some of that. We can say, hey, today this is what it is, but we are planning on
building one in two or three years and that corresponds with their phase two, which is
about when we need it. So, that's -- that's kind of the idea that we would provide all the
information, because, yeah, it really doesn't matter what it is right now, because even if
you approve it today they are not building it today, there is still a process to get there;
right? So, that's kind of where we going with some of this, too.
De Weerd: And just also probably important to note that each department will assume
their responsibility to providing those comments to planning. Planning is not going to be
the police on it. Each department needs to -- to bring that to -- to the developments.
So, if you see an empty spot and you have questions, why don't I see comments from
the police or fire, they are going to be sitting over there and they will be put on the spot.
Hood: Madam Mayor, if I can just --
De Weerd: I just wanted to ease the mind of --
Hood: Thank you. I appreciate that.
De Weerd: -- you and your staff.
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Hood: Yeah. We do appreciate that. So, again, today maybe any initial feedback if you
have it on a couple of things. Staff recommendation would be one. Maybe initial
thoughts on that, if you think we should go more towards a -- hey, this complies with
code or -- or not. Subjective-objective type of thing. Looking at some of the timelines
and the review process and potentially, again, waiting to schedule some these projects
until we have ACHD's comments in hand for certain types of projects, those are
probably -- and, again, just a confirmation that more effort is going to be put into the
report on multiple fronts, because you want that information, you find it valuable to make
decisions at the end of the day. So, that's kind of the --
De Weerd: Mr. Bernt.
Bernt: Madam Mayor, thank you. Caleb, thank you for being here this evening. I can
tell you are a little bit sick, so I appreciate it, man. You're struggling. Drinking that
Caraway water of yours. Hope you're feeling better. Quick question or maybe a
comment. You know, I remember when I was previously on Planning and Zoning and --
and when these applications were first, you know, presented it was always really difficult
to understand what the traffic issues were, because a lot of the times we didn't have -- I
wouldn't say part of it, I would say a lot of the times we didn't have, you know,
information from ACHD or ITD or other stakeholders and so I think it is vital and super
important to have that information from stakeholders -- neighboring stakeholders, so
that, you know, Planning and Zoning and, then, ourselves can make some -- some
better decisions or prudent decisions I believe. With that said I don't want to -- I don't
want to hold up the process too long, you know. You know, my business -- you know,
my day job has to do with the building industry and so I -- I get their concerns. They
don't want to sit and wait and wait and wait. So, maybe we can find a happy medium or
have more dialogue in regard to that, but it would definitely help for sure and one of
those institutions might be, you know, getting information -- needed information from
West Ada School District as well, you know. What -- what's the school situation look --
looking like in that area, you know, if there is a school nearby that's completely full -- you
had an application recently where we found out that people were actually taking their
kids to another elementary school, because the elementary school in which they would
go to was completely full and they couldn't accept them anymore. Well, why are we
building more units in that, especially high density units, in order to cause more
problems not only for that school, but other schools as well. And so just a lot of different
conversations that I think would -- are necessary to make important decisions without
holding up the process too long, so --
De Weerd: Well, I -- I think that if we have a clear instruction that -- and I can tell you
that having Planning and Zoning Commission make a decision without all the
information is not right either and in order for staff to meet our own ordinances on when
an application is -- is accepted and put for a public hearing, we almost need to know
when we are going to have those pieces of information, because once -- even once the
Commission makes a recommendation, you have only a certain amount of time that it
can be scheduled on City Council. So, that's what staff is grappling with. So, when do
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we determine that an application is complete so we can start the process. ACHD hasn't
been meeting those timelines in some cases and so, then, it makes it difficult for staff to
make a recommendation, for the Commission to make a recommendation, because
they don't have all the information.
Bernt: Madam Mayor?
De Weerd: Mr. Brent.
Bernt: Caleb, what normally is like the turnaround time for ACHD, because you're --
that's where the major concern -- I mean when people talk about growth -- I mean I think
they are really talking about traffic and so like what -- what is -- what is the normal, you
know, average turnaround time with getting information from them --
Hood: Sure.
Bernt: -- that's been requested?
Hood: Yeah. Madam Mayor, Councilman Bernt, so it does vary. It goes -- there is,
basically, three levels at ACHD. One is it's so small they do a no review letter and we
get those within a week or two. There is kind of, you know, 80 percent of the projects or
so which are generally within a month and, then, the other 15 percent of the projects are
so -- which require a traffic impact study and those are the projects that are --
Bernt: The bigger projects.
Hood: -- bigger projects. Typically it's a hundred single family units or multi-family,
which are more, and I think it's like 250,000 square foot of commercial or more ACHD
requires the traffic engineer to prepare a study and that takes more time. The thing that
throws a wrench into the works sometimes -- so, those typically take longer when there
is a TIS, because there is a technical review --
Bernt: Right.
Hood: -- and our process now says we won't schedule you for hearing until ACHD has
at least accepted the TIS and we try to coordinate with them and say, okay, we have
accepted it, how long do you think it's going to take you to review it and get your -- we
try to guestimate, but sometimes we miss it. They hit two weeks and we missed it by
two weeks, you know. The other thing that throws a wrench in is ACHD meets -- once a
month they have a night meeting and that's typically where they have contentious
hearings. It doesn't happen all that often, but even on the -- the 80 percent of the
projects that I mentioned, if there is a neighbor that has a concern about that and they
tell ACHD I want to address the Commission, all of a sudden that project that usually we
would hear comments back in a month is now two months out, because it's got to be on
a night meeting and depending on when they let ACHD know that, you may have just
missed the last night meeting, so now you're waiting practically a month to be heard.
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That just put a wrench in our whole timeline. So, we don't really know when we accept
an application if it's going to be contentious or not. Sometimes we do, but not all the
time. And so we don't know if ACHD commission is going to have to act or if it can be a
staff level or it can be a consent agenda item or night meeting. So, that -- those are
some of the variables that kind of role into this and why you see sometimes we -- best
efforts to coordinate with ACHD and, then, something happens and it -- we miss it. So,
again, generally, it's either within a couple weeks, a month -- could be up to three
months. I mean those are kind of in those same scales of when we can expect ACHD --
Bernt: Madam Mayor? Sorry. So, generally speaking, when -- let's just say an average
sized development, what -- you know, how long does it usually take from when they turn
in their application to when it's heard from Planning and Zoning?
Hood: Madam Mayor, Councilman Bernt, again, a lot of variables in there. There is just
a lot of variables. So, I'm going to rephrase your question a little bit and say once we
have a complete application, because there is some back and forth typically and that's
really when our clock starts is when we tell you as the applicant we have everything we
need to process it, that's -- that's when it's on us now to do our job and to schedule
things and get it processed. A lot of times we are missing things that we need to do this
correctly, so that's how I am going to rephrase your question. Typically, though, what
we tell applicants is basically when you submit that application that's complete between
three and six months to get through our process, to go through Planning and Zoning,
City Council, to have your findings, you're done. It doesn't include DA sign, because
that can go back and forth with the attorneys, but, generally, from when you submit to
when you're done a three to six month timeframe is what you're looking at. Sorry I can't
narrow that down, but, again, there is a lot of variables in there and -- you know, four
and a half months, then, if you want the average I mean is probably about what it is;
right?
Bernt: Right.
Hood: Somewhere in there.
De Weerd: All variables that our staff try to diligently juggle.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Caleb, I think this is great. Thank you all for -- for your work on this and -- and
making it more -- I think comprehensive and -- and easier to find things. You mentioned
at the beginning that maybe leaving off -- I know you said possibly leaving off staff
recommendation and also Planning and Zoning recommendation. I would -- I would --
obviously, I wouldn't ever recommend leaving off Planning and Zoning's
recommendation and staff I kind of see both sides on, so I'm on the fence on that one.
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Hood: If I can just interject and I know -- it's looks like you're in the middle of a series of
questions. So, it was just staff recommendation. The Planning and Zoning is charged
with sending a recommendation to you.
Milam: Okay.
Hood: So, really, we are kind of putting them a little bit to a bind by not having a
recommendation from staff and really having them be the ones that are reading
between the lines or reading the analysis to go I can't really tell if this is a good project
or not. We will hopefully do a good job of explaining that in the analysis, but, no, sorry, I
didn't -- I didn't really clarify that. You would get a recommendation from the Planning
and Zoning Commission as a City Council, but they would not be getting one from staff.
Milam: Madam Mayor? So, with my experience -- something I ask that would be really
helpful, because to me staff recommendation means that they -- they made all of the
minimum qualifications and that doesn't necessarily mean that you highly recommend it,
you might hate it, but it meets all the -- and you -- but you can't really say that, so maybe
I like different colors or different classes of --
Hood: Yeah.
Milam: -- we recommend with A, we recommend B, C -- kind of give us a -- right? Then
maybe we can -- we could differentiate -- I don't know what the answer is, but
something that we could -- you could say staff recommends maybe because they do
meet everything, but something more substantial that tells us do you really think this is a
great project or do they just meet all the minimums. So, that's kind of where I am
coming from on that one.
Hood: Madam Mayor, if I can just follow up on that as well. It's something we have
talked about as well. I mean we really want -- for those premier projects we are like,
hey, this is -- this really -- how can we bring that forward and say, boy, this -- this looks
like a solid project. We have talked about doing something --
Milam: We recommend. Recommend.
Hood: Yeah. So -- I don't know if it's being color coded or not, but some way to -- okay,
this is a -- we believe this is a premier project, it meets all of the standards for Meridian
and goes above and beyond and -- and -- yeah. I will probably just leave it there.
Milam: To me that would be -- that would be the ideal answer as far as I'm concerned.
And, then, on the -- on the maps it has like the different -- like zoning, nearby
development, future land use map and maybe it is there somewhere and I'm not seeing
it, but if there is anything that -- the only thing that would be maybe a little bit more
adding in here is if there is a recent project that's been approved, but that's not there or
there is another -- oh, we just -- we just approved 600 apartments and it's in a C-G, so
we can't even really -- you know what I mean? So, something like that.
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Hood: So, Madam Mayor, if I draw your attention to page two, then, of the staff report.
So, zoning and nearby development. So, if you look at that what -- what you see on
there -- and what you don't see is the legend. So, we will have to bring that legend --
sorry.
Milam: That's what I was looking --
Hood: Page two of the staff report is actually page four of the memo.
Milam: Oh. That's what I was looking at. It was a map.
Hood: So, we can look at -- I know it's a little subtle, especially at that scale and, again,
something we can play with. Don't want to make this take up a whole page, because
we are trying to really get -- the first two pages -- everything and no one -- to be the first
six pages that have all this, but if it's something that that's important -- but if you look at
some of the line work on there -- so, the project site in this case is a triangle --
Milam: Uh-huh.
Hood: -- you can actually see underneath that to some degree their proposal. So, it's
not approved even there, but if you look on the south that's the Baraya project and if you
look kind of where the R is in the R-8 --
Milam: Uh-huh.
Hood: -- those are actually subdivided, platted, existing lots. The red lot lines are
preliminary platted, so those don't exist, but they are approved, so you approved a
preliminary plat, but this is a phased project, so only 40 lots are actually on the ground,
but there is another 300 that are -- that -- and, again, some of these are in the reds and
the gray lines --
Milam: Uh-huh.
Hood: -- but that's really what -- in the legend we can have the -- call that out a little bit
more and say, yeah, if you looked at the aerial for the R-8 you would see those. You
wouldn't see anything else around it. This shows you what's coming. Yeah. Everything
else. So, that's kind of the idea.
Milam: So, we just need to have the key that --
Hood: Yeah. We haven't fully developed that, but we will have a legend that says, hey,
red lines are preliminarily approved, gray lines are existing lots --
Milam: Okay.
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Hood: -- homes or -- essentially.
Milam: And, then, like where it's C-N and C-G, there is like nothing in there --
Hood: Right. Those may be just -- just -- and we can work with this, too. The other
thing that you don't see is an aerial. So, an aerial will help as well. So, if you can see,
like, for instance, there, there is Ten Mile Christian Church on C-N, you know, around
the corner. That's Ten Mile Christian. So, yes, that's developing and we have got a city
well site --
Milam: Yeah. You need --
Hood: -- and so there is other things going on there. So, I think we can do a better job
through a series of maps showing what aerial -- zoning and approved development in
the area, it really gives you a -- a complete picture of what's -- what's in that area.
Milam: Thank you.
De Weerd: Mr. Bernt.
Bernt: Caleb, one last thing. I just want to -- just let you know that -- and also,
Cameron, in your department, Bruce and Bill and all the -- you guys that are here, I -- as
a body -- and I'm sure I'm speaking on behalf of the Mayor as well, thank you so much
for the extra work that this is going to take you guys. I know you guys are super
bombarded, I know that you guys are super busy and I know that you guys have a ton
on your plate and we are asking you to do one more thing, so I just want to make it clear
that -- how much that's appreciated and how much we truly appreciate your work and
your dedication to making what we do easier and so thank you.
Hood: Madam Mayor. I do appreciate -- I do appreciate those comments and I'm going
to speak on behalf of our department here for a minute, I mean we do pride ourselves in
helping you -- giving you whatever information you need to do your job. We also take
pride in working with existing residents and constituents, as well as developers and
others that come through our -- they are all customers. So, we want to make sure
everybody -- we try to do the best we can with multiple audiences. A lot of times
multiple interests. But trying to serve everybody with their needs. So, yeah, whatever
we can do to help you going forward. This one thing. If it's something else, please, let
us know, but we will do the best we can. So, thank you.
Bernt: Thank you.
De Weerd: Any other feedback? Mr. Borton.
Borton: Madam Mayor. In no particular order, some -- some food for thought. I think if
-- the staff report needs to come out the weekend before at the latest. Whatever format
this is at the latest -- if it's like Wednesday the week before. Anything Monday is just --
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Hood: Sure.
Borton: -- devastatingly difficult for public and the development community, so we can
schedule things accordingly, but it's got the out and complete for that Friday. I think it's
helpful to everybody in the presentation to use Google Maps at the start to kind of
narrate the 3-D form, here is where we are at and we refer back to it and, then, have it
available to show topography and -- and roadway improvements that might not be
totally up to date, but it keeps us from looking at it up here. I think everyone helps --
helps everyone make a good decision. We can call it out and ask planning staff to pull
one up and I think it's helpful. So, it's just -- we can use it all. All the time. I'm not
pointing fingers. Some matrix on this summary of the report, which I think are -- to add
in, I agree with -- with Councilman Bernt, that's a no -- either staff report, yes, no, or not
applicable. From ACHD, COMPASS, ITD, the school district. So, maybe it might not be
applicable, but that would be helpful. I think of somebody that says -- because it's
relative, but neighborhood meetings, date, location, and number of attendees. Some of
these have one people -- one -- one person show up, some have 500 and it's a nice
heads up. I think some -- some commentary from whoever is presenting the application
-- it's kind of nice to hear some of the story very briefly about the dialogue that goes on
between our staff and -- and the applicant of, you know, we met and we talked about
this and they started with 110 lots and we worked and now it's 96 lots and we made
adjustments and that collaborative kind of tells the story as it gets to P&Z and, then, us
that there has been some good give and take and they have had some feedback from
the direction that you all can provide and what the city's going to be looking for. I don't
know if that necessarily translates into some of the narrative on the revised staff report,
but I think a lot of the -- a lot of good work is being done there that will be helpful to us,
but this isn't necessarily something that's just being jammed down the -- the city that
there hasn't been concessions and amendments to try and make it better. The
comments from public safety, for example, but all of our agencies I think are really
helpful. I think when it happens at the Council meeting it's really late and it can be
difficult for the applicant. One of the examples that came up -- and I forget the -- what
the project was, but it was a park location that was kind of tucked behind homes on
almost all sides and we got some great feedback from police about view corridors and
public safety and kind of foreseeing that direction to come to the developer early that
our law enforcement community has concerns that that is being -- is made known to
them early in the process. So, to invite that input is I think very helpful and we can see
that in here and if it's a paragraph and we looked at it, we are comfortable with the open
space, safety corridors and maybe it's a short paragraph, but something like that that
shows our internal agencies that looked at it I think is helpful. And the noticing section -
- we use NextDoor. It's helpful to say when that was posted and so we are aware of the
means in which we have provided notice. I think the maps are great on this, if it's -- I
wouldn't necessarily try and smoosh them all on the -- if it's the third page so be it.
Hood: Okay.
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Borton: Maps really tell a great story at the start to say here is kind of the context of
what's being presented to the city. I'm a visual guy, though, but it's a help. As for the
recommendations, a couple of thoughts on that. If it's happened it's rare, but I don't
recall the traditional annexation and zoning and preliminary concept where an
applicant's come forward it's been compliant with our requirements, but the staff has
recommended denial. So, it's only the recommendation of approval and really
sometimes it's an approval and sometimes -- you can kind of read between the lines
and it's saying it's compliant. It's really not a robust advocacy necessarily. So, if there
is not ever recommendations of denial, then, the recommendation issue causes some
concern and maybe some false hope, either on the applicant or false concern in the
public saying this is just flying through and one of the context where that comes up is in
the scenarios where you have an annexation, zoning, and you got a variance and there
may be a case where the staff report says a recommendation of approval on things, but
deny the variance. If you deny the variance it changes the plat, which might change the
whole project, so you're really recommending approval of the whole project, you don't
have the variance that necessitates the whole thing being successful. To do that up
here -- at Council meeting is really problematic. So, I don't know if I have an answer to
that one, but that's some of my concern with recommendation concept is -- well, I don't
know how much it really is a recommendation, as opposed to saying it's compliant. I
don't have an answer to that one, but the variance issue really highlights where that
conflicts. So, I love what -- I love these improvements and to the extent it can help it
help the public when they see it understand the analysis and help the developer not get
surprised, all the better. I don't know how to do the recommendation part.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I've always interpreted the recommendation, perhaps incorrectly, as more of a
-- a statement of we recommend approval as this is consistent with some more recent
approvals, then so much a statement as recommended because of its level of
compliance. Has that been a factor?
Hood: Well -- Madam Mayor. That is -- that is, essentially, what -- what is charged with
doing there is we are looking for code compliance, but a lot of times your conditions of
approval get you to code compliance. It's not what they are proposing is code
compliant, it's with the conditions of approval that make you code complaint. So, that's -
- that's sort of evens the variance question and maybe a little bit where I think we need
some direction even on this to some degree, because there is a story on most of these
projects. We met with them. They started out as 110 units, we thought that was too
many, got them down to 90 with this layout -- you know, we do a lot of that. It doesn't
always come through in a staff report that way, but we do work with applicants to get
something that we think fits, you know, our community a lot of times and I guess where
I'm going with that is we try to get to -- yes, historically we try to get you to code
compliant and we will change your thing to meet our code and say, yeah, now you can
do it if you change this, this, this, this and this you can do that. It's labor intensive, you
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July 10, 2018
Page 56 of 62
know, and how much time should we invest with folks to say, okay, I guess, but what
happens if you don't get your access to the state highway, now what does it look like
and what -- you meet with us in two weeks and see if you can change it. Well, no, we
didn't change that, but we changed this. What do you think of this now? You know,
how much time do we spend with them on trying to get something -- or should we just
be the code folks and code compliance, code complaint, we really don't -- and I think as
a planner myself -- I don't write staff reports anymore, but not that I think that I have the
best ideas for what -- you know, but I do -- yes, there is some objective things in code
that needs to be compliant, but I feel like I have got a pretty good idea of what you all
want to see and what the rest of the community wants to see in a project. It may be
code complaint and still be -- but the design may suck. That's part of my job is to call
that out and say, you know, check off all the boxes, but this layout that has a circular
thing and all the houses are the same and -- there is nothing here. This isn't premier;
right? And that's part of the job. So -- I guess I'm rambling a little bit on the whole staff
recommendation thing, but you're sort of taking some of that away from staff, which is
fine. If that's what you guys want us to do, I think we can do it, but that's not -- typically
what we have done is we try to get these projects, yes, be code compliant, but be
something that we can be proud of, too, most of the time. So, no, that's how -- that's
how staff recommendations are typically -- staff reports are typically written and there is
a little bit of each staff planner in that project.
Borton: Uh-huh. Madam Mayor. In that -- in that example, though, would you envision
the planner on that project to come forward and say it's -- it's kind of round and boxy
and -- it's compliant, but -- I told them to change it and they said no, so --
Hood: Yeah.
Borton: -- I mean would you really envision -- which may be valuable for us to hear that
perspective.
Hood: This is really where -- this is really kind of conflicting information that maybe we
are hearing as staff. A little bit of the feedback we are getting is you all want to make
that decision, which you do, you have that authority, you're the decision makers. You
don't want staff's recommendation. You don't want to see that. So, we would ask you to
look at it and, then, you get to decide if you like those boxes or not and don't -- you're
not asking us. You're only asking us to say does this meet the minimums and we will
decide if we like it or not. But that conflicts with what you said, Councilman Borton, a
little about that certainty going into a project and it's a crapshoot, then, for the
development community. I don't know if Council is going to like it. Maybe they like it
tonight, but I -- but I have indigestion and I'm mad at you tonight and we are not -- we
are not going to approve your project, even though everything is code compliant. That
may not be serious that way, but that's some of what the fear could be is I'm not in a
good mood or it's 11:00 o'clock, everyone wants to go home, so we are just going to
deny the thing -- I don't know. I -- the other -- the other part I kind of understand and I
appreciate to some degree -- staff is on the hot seat; right? We hear -- the staff reports
go out ideally the weekend before and the neighbors get it and they are calling staff.
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July 10, 2018
Page 57 of 62
Why are you recommending approval of this thing? What are you thinking. This is a
horrible project. So, try to take some of the heat off of staff and I appreciate that to
some degree. But that's where we can say -- well, it meets code. I mean it's generally
compliant. It's consistent with the Comprehensive Plan. But I do appreciate that to
some degree. But at the same time we are trying to take some of the heat off of you,
you know. That's part of our job is to explain why we think this is a good project or not.
But whatever the recommendation is -- we are talking to the applicant if it's not. Again,
pros and cons to that staff recommendation. I think the Planning and Zoning
Commission actually may be the one that gets the brunt of this a little bit more if we do
go with no recommendation.
Borton: Madam Mayor. What is your recommendation as far as making a
recommendation and in doing so would you ever envision making a recommendation of
denial in any situation to P&Z? Truly going to have recommendations --
Hood: Yeah.
Borton: -- that would contemplate that you might in some circumstances say you
shouldn't -- you shouldn't approve this project, P&Z, from our planning perspective.
Hood: Madam Mayor, Councilman Borton, I do kind of like where Council Woman
Milam is going with the levels of compliance or approval or whatever we want to call that
and maybe it's a -- you know, a five -- zero to five score card or something. I don't
know. Again, there is some subjectivity in there, but it kind of shows, you know, how -- I
wouldn't have it be a score card. But, yeah, I do envision us potentially saying calling a
spade and spade and -- you can probably see it yourself, but we are going to call it out
here and we are recommending denial of your project, because that is not what we
need in our community at this location at this time. So, yeah, I could envision a
scenario we still recommend denial, unless, again, the direction is, no, your job -- code
compliance and we will decide if we like it or not. If that's the direction we are given we
will do that, too.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So, Caleb, you said something a minute ago that made me go whoa. So, at
least for myself that I think that you don't understand at least where I'm coming from and
it's not that I think we should make the decision and it's because that we don't want the
recommendation, it's actually the opposite for me. So, as long as I have been here,
almost five years, there has never been a recommendation of denial and I have been
told that that's because, basically, if they comply you have to recommend approval for
the most part and that's -- so, when you -- one of the planners are sitting over there and
it says recommendation of approval and I know how that development -- that project is
part of that person and how much time they have spent with that and it says
recommendation of approval, they don't really mean it. I don't want to discredit all of the
Meridian City Council Workshop
July 10, 2018
Page 58 of 62
work that they have put in and approve a project that they don't truly believe in, they just
made it better than the dog crap that it was when it first walked in. So -- do you see
where I'm coming from? I do want the recommendation, but I only want it if it's genuine
and that -- and that's why I say there is different levels. I definitely -- I care very much
what staff thinks and all of the work that you put in. I do want that recommendation. I
just don't want it if it's false.
Hood: And I appreciate that and I appreciate that you want to hear a recommendation
from staff. I mean, really, that -- they should be -- we aren't putting -- trying to put
lipstick on a pig, but, quite honestly, you can condition the heck out of any project to
make it nice. Write enough conditions -- I just redesigned your site for you in enough
conditions and that's where we, again, historically our mind set has been get to yes. So,
we will condition the heck out of your project to make it acceptable and I think maybe
that is shifting a little bit to say, you know what, we don't have time to babysit your
project and write five pages of conditions of approval. If you don't get it right or at least
close, maybe the recommendation is for denial now, because there is just so many
things you have wrong.
Milam: Acceptable is not good enough.
Hood: Again, that's the type of feedback I think we need to hear from Council is -- and
the message isn't we are not going to work with you as an applicant to get you there,
but if what you -- at the end of the day when -- after we have had these meetings before
you submit you still submit to us the process crap, we are going to review your plan and
say this is it and we are not going to try to -- we just really don't have the resources
going forward -- we are being stretched in so many different directions and that's why I
think we are going to go this code complaint type of recommendation is, yeah, we have
worked with them, they have done what we asked them to do and this looks pretty good
without -- or I shouldn't say pretty good. This is great.
Milam: Okay. Yeah.
De Weerd: Caleb, that gives you some -- some material to really work with the
applicant to meeting the code and the intent. I think that's very fair. And to Councilman
Milam's point is, you know, we -- we don't want you to put lipstick on the pig and say,
well, I think it's -- it's improved enough for approval when you say that in clenched teeth,
but -- and how long did it take you to even get to that -- to your point is -- is very
relevant. But at some point you just need to make it clear to the applicants when they
walk in the door, you know, here are the expectations that your application needs to
meet.
Hood: That's fair. I think everybody here --
De Weerd: Okay. And I think it -- Council, if we can just ask you to kind of look at that
and -- and apply it to maybe applications that you have seen in the past and thought,
wow, if I would have had this information and it's not on here -- if you will just let Caleb
Meridian City Council Workshop
July 10, 2018
Page 59 of 62
know and we can -- we can bring this back. Some of those items that we will be
bringing back as well as those areas in the code that was discussed in May in terms of
here are the different areas that you have indicated that we want to discuss and maybe
look at the minimum, see if that -- they are still what we want as minimum, but we do
need prioritization of those different areas, so that staff can start spending time and
working on those and I think that also coming is the Comprehensive Plan and how best
to deal with applications as they come as well, seeking your direction on that. Anything
further in this -- on this item?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: If we are going to have a discussion about the numbers and the actual
minimums at a later date, you know, we are three weeks out from the time that we
turned down an application that exceeded every minimum and as you pointed out when
you brought a similar project before, that we told him bring more things like this, so
when he does even better than that, it was denied, I think in the meantime before we
even get to that conversation we need to be able to let at least the active applicants
know whether the minimums as they are now are acceptable, because if they aren't,
then, are we going to deny every project between now and when we change the
minimums -- where do you -- where do you want to go with this?
De Weerd: I don't think that was posted as an item to discuss tonight, but we do need
to have that discussion and, Bill, when is that denial on the City Council agenda? Is that
next week?
Nary: Madam Mayor, you're talking about Entrada Farms? The plans were approved
today.
De Weerd: Okay.
Nary: Other wrinkle maybe to what Councilman Palmer raised -- and as you're thinking
as you go through the reports, right now a majority of the projects that you see are
driven by an annexation, which gives the city great discretion on whether to annex a
property and, then, commit to whatever they propose to do with it, but you will see --
and this is why I think it's a work in progress with Planning and with the Council and the
Commission and Legal and how these reports look, because you will get two projects
that are in-fill developments that are already existing annexed property and the state
code requires we tell them what can they do to be approved. So, here where we are
talking about projects that the decision to annex drives all of the discussion and you're
not obligated to tell them what to do to be approved, you can simply not like it and deny
it. We will, in working through these reports, try to make sure that when we are talking
about ones that require that, that we cannot simply just say, no, we have to say, no,
unless you're willing to do X, Y and Z to, then, be approved, as Caleb said in providing
those conditions. So, as you're looking at the reports -- I mean there is two different
Meridian City Council Workshop
July 10, 2018
Page 60 of 62
things that you have to factor in in defending your decision is, again, what -- what was
the -- what were they requesting and, secondarily, are we required by code for Planning
to tell them what they can do or the Council or the Commission to tell them what they
can do to be approved. So, those issues are -- are there, but if the -- to go back to
Councilman Palmer's question, on Entrada Farms that there is a request for
reconsideration, they have 14 days from today to request that and I don't know if that's
what you're bringing up, but that's -- that would be the timeline of that particular project.
But if you're saying should everybody else be told -- I think everybody else is always
under the understanding that in an annexation it is always the Council's discretion on
whether to annex property and whether or not to add it to your city. I don't think
anybody perceives that they have some entitlement, other than to simply ask.
Palmer: Madam Mayor? I understand that just because we can do whatever the heck
we want with an annexation, doesn't mean that we necessarily should. We have
guidelines out there as to what is a quality project to this Council and when they -- when
an applicant exceeds every one of those and brings us something better than
something that we have told them bring us more like this, how are -- how are we doing
our jobs when we tell that applicant go pound sand, thanks for playing, thanks for your
money, thanks for spending 115,000 dollars preparing something for us to have
something to do on a Tuesday night to talk about. I mean we spent an hour talking
about different things trying to find a reason not to like the project and when we couldn't
figure it out we said it's not in the best interest of the city. That was our reasoning for
not approving the project. So, we have got a bunch of projects in the pipeline, are -- are
we interested in approving things? If we are not interested in approving things that
exceed all of our minimums, then, we need to let him know, hey, we can't handle the
influx of people, we are not approving things right now. We have -- I mean given the
agendas and lack of one meeting we haven't approved -- we haven't discussed any
project since, but we have them coming up on our next agenda and are we going to
waste their time or not.
Hood: Sorry, Madam Mayor. If I can -- and I'm not -- I want to just explain -- I can't do
much for the people that are in the pipeline now, but I do want to -- and I should have
done this as part of my other -- my presentation. So, yes, we are working with
departments on staff report writing, but we want to be up front with applicants. Fire is
now coming -- and police are coming to our pre-app meetings to say our response times
are seven minutes out here. Staff report may say until Station 7 is built we don't want to
go out here. So, we are kind of going that way. Not with UDC, the planning code,
design stuff, but levels of service stuff that have been of concern, we are starting to
bring that up if there are any -- if there are issues with our service providers to tell folks
up front and early and often if, hey, watch out when the staff report comes down we
may say we had -- we had difficulty jumping over there to service it. So, I just wanted to
add that into our process. We are trying to disclose -- not that we are closed for
business, not that -- but when there may be an issue those service providers are
coming to our early meetings to talk with them and say maybe we have some concern
here. So, thank you. Sorry. I just wanted to add that.
Meridian City Council Workshop
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Palmer: Madam Mayor? And I appreciate that, you know, giving them a heads up as to
recent Council decisions, at least topics of discussion for the decision.
De Weerd: I think it's important to note one denial doesn't make a mandate and I think
the Council articulated some of the -- the concerns of multiple owners, design, not
phasing -- there were several things that went behind that denial and I -- those are
pretty specific to just that application. You can't use that as a blanket to say we don't
want any more development. So, I do think that by having other departments, our
service providers more integrated into the early pre-apps that there aren't surprises and
they at least have a heads up on some of the issues that could come down the pike as
they bring their application to the public process and I think that's -- they are
forewarned.
Palmer: Madam Mayor?
De Weerd: Uh-huh.
Palmer: I mean I would accept that point if, you know, anyone can tell me the last time
we denied a project of apartments because they were going to have multiple owners or
because of their phasing or lack thereof plan or any of the reasons that we denied this.
I mean --
Bernt: Madam Mayor?
Palmer: -- location --
De Weerd: Mr. Bernt.
Bernt: I don't remember a time when there were over 60 owners in one -- in one
application. I mean that's a lot. I mean that was one of the things that I had a concern
with, but just in response to your question I -- and I respect your question, but that --
that was my thought process when you said that there was going to be upwards of 60
owners, you know, and -- you know -- you know, and -- so that was my concern.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: The question that was asked to him was how many potential owners could
there be and he said, well, if only one person bought the --
De Weerd: Well, I don't think we need to regurgitate the -- the public hearing and -- but
I think the point is is we are trying to bring up issues that might come out in public
testimony or -- or comments early on, so the applicant is forewarned or at least has an
idea of what former decisions have been, what concerns are as it pertains to being able
to -- to serve our future citizens to the same level of service that our citizens expect
Meridian City Council Workshop
July 10, 2018
Page 62 of 62
today and -- and learn every time. I -- I think almost every application can be different
enough I think staff could tell you how many different scenarios they see that they have
to come up with recommendations on. We -- we can't legislate every single thing and
as the decision makers, being able to articulate some of the concerns, that's what we
are trying to get in this discussion, so that we can let people know as they walk in the
door, both as our -- our residents and what we expect of a development and our -- our
investors what we expect of a development. If you have any additional feedback that
would be great to get it to Caleb and we can integrate it into our staff reports. Anything
further on this item?
Milam: Nope. Thanks, Caleb. Hope you feel better.
De Weerd: Yes . And -- and thank you for sitting in, staff, on the discussion and in trying
to see where we are coming from. Thank you.
Item 9: Future Meeting Topics
De Weerd: Okay. Anything under Future Meeting Topics? We do have a budget
hearing coming up and the Main Street Market is in full swing. If you haven't come
down there, invite you down. There is a lot of both fresh produce and baked goods and
jellies and jams and all kinds of fun -- fun items.
Item 10: Amended: Executive Session per Idaho State Code 74-206(1)(a): To
consider hiring a public officer, employee, staff member or individual
agent, wherein the respective qualities of individuals are to be
evaluated in order to fill a particular vacancy or need; 74-206(1)(c): To
acquire an interest in real property which is not owned by a public
agency; 74-206(1)(d): To consider records that are exempt from
disclosure as provided in chapter 1, title 74, Idaho Code; 74-206(1)(j):
To consider labor contract matters authorized under section 74-206A
1)(a) and (b), Idaho Code
De Weerd: So, Item 10, Executive Session.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Move we go into Executive Session pursuant to Idaho Code 74-
206(1)(a),(b),(c),(d) and (j).
Cavener: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk,
will you call roll.
Meridian City Council Workshop
July 10, 2018
Page 63 of 62
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
De Weerd: All ayes.
MOTION CARRIED: ALLAYES.
EXECUTIVE SESSION: (6:07 p.m. to 8:46 p.m.)
De Weerd: I would entertain a motion to come out of Executive Session.
Milam: So moved.
Borton: So moved. Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
De Weerd: Do I have a motion to adjourn?
Milam: So moved.
Borton: Second.
De Weerd: All those in favor.
MOTION CARRIED: ALLAYES.
MEETING ADJOURNED AT 8:47 P.M.
(AUDI ILE OF THESE PROCEEDINGS)
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MA OR DATE APPROVED
ATTEST:
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City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4A
Project/File Number:
Item Title:
Approve Minutes of June 12, 2018 City Council Workshop
Meeting
Meetina Notes
9 APPROVED
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Milam: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 6:47 P.M.
(AUDIO�RE-RDING ON FILE OF THESE PROCEEDINGS)
M OR T DE RD DATE APPROVEC
ATTEST:
C. JAY CC
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City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 413
Project/File Number:
Item Title:
Approve Minutes of June 13, 2018 City Council Budget
Workshop Meeting
Meetinq Notes
9 OPMED
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June 13, 2018
Page 61 of 62
Ritchie: We will work on that. No.
Milam: It's not -- it's not -- it's a compliment. It's not something bad. I would say we
see how much -- there is so much that you're doing for the entire city and thank you --
thank you for trying to speed it up and have a great presentation and --
Ritchie: Thank you.
De Weerd: Small but mighty.
Milam: Yeah.
Ritchie: And I will extend your sentiments to each and every member who have already
gone this evening, but I will do that on your behalf and I know that it will mean a lot to
them. It will touch them the way that it has touched us today and they will greatly
appreciate the feedback and your appreciation and, quite frankly, we are a team, but we
couldn't do it without all of us upstairs, so thank you.
De Weerd: Thank you, Crystal.
Field: Madam Mayor and Members of Council, just to remind you that we are back here
tomorrow at 8:00 a.m.
De Weerd: 8:00 a.m. Okay. Thank you so much. I would entertain a motion to
adjourn.
Borton: So moved.
Cavener: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALLAYES.
MEETING ADJOURNED AT 5:11 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
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City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4C
Project/File Number:
Item Title:
Approve Minutes of June 19, 2018 City Council Regular Meeting
Meetina Notes
u APPROVED
Meridian City Council
June 19, 2018
Page 48 of 47
Borton: So moved.
Little Roberts: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
De Weerd: Do I have a motion to adjourn?
Borton: So moved.
Little Roberts: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 8:28 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
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City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4D
Project/File Number:
Item Title:
Approve Minutes of June 26, 2018 City Council Regular Meeting
Meetina Notes
u✓ APPROVED
Meridian City Council
June 26, 2018
Page 40 of 40
MOTION CARRIED: ALLAYES.
EXECUTIVE SESSION: (7:53 p.m. to 9:05 a.m.)
De Weerd: I would entertain a motion to come out of Executive Session.
Bernt: So moved.
Palmer: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALLAYES.
De Weerd: Do I have a motion to adjourn?
Borton: So moved.
De Weerd: Do I have a second?
Milam: Second.
De Weerd: I have a motion and a second to adjourn. All those in favor? Any opposed?
MOTION CARRIED: ALLAYES.
MEETING ADJOURNED AT 9:06 P.M.
(AUDIO RECOEDING ON FILE OF THESE PROCEEDINGS)
MAYOR Y DE WEERD DATE APPROVED
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City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4E
Project/File Number:
Item Title:
The Cottages Water Main Easement
Meetina Notes
9 APPROVED
Proied Name (Subtlivision)-
-The- Ccj400g
=ta_
Waur Main EqxenientNuml
Idenfify this Fasonmit byscqtwnflat jwmbcrirPn-)jcct contains
wora dien ont Water Main imenial.
I
, ficc limirkwflons for addiii0nol infornitifivil)-
ADA COUNTY RECORDER Christopher D. Rich 2018-064352
BOISE IDAHO Pgs=8 LISA BATT 07/11/2018 12:46 PM
CITY OF MERIDIAN, IDAHO NO FEE
h 0
THIS Easement At made this jr day of6 )U UACD-
2-' between Encore Development.
LLC, CGrantor"): and the City of Meridian, an Idaho i u pal Corporation ("Grantee"');
WHEIZEAS, the Grantor desires to provide a water innin right-of-wuy across the premises and
property hereinaftcr particularly bounded and described; and
WHEREAS, the water main is to he provided for through ondergro-und pipelines to he
constructed by others ; and
WHERFAS, it will be necessary to maintain and service said pipelines from time to time by
the Grantec.,
NOW, THEREFORE, in considcration of the benefits to be received by the Grantor, and other
good and valuable consideration, the Grantor does hereby give, grant and convey unto the
Grantee the right -Df -way for an easement for the operation and maintenance of water mains
over and across the following described property:
(SEE A17ACHED EX91BUS A and B)
The caseinunt hereby granted is for the pnrpose of construction and operation of water basins
and their acm t
-ir allied facilities, together with their maintenance, repair and repl. ien at the
convenience of the Grantee, -with the free right of access; to such facilities at any and all times,
TO HAVE AND TO IJOLD, the said easement and Yight-of-Nvay unto the said Grantec, it's
Sticcessors and assigns foiyevcr.
IT IS EXPIWSSLY UNDIFRSTOOD AND AGREED, by and between the parties hereto, that
after making repairs or perfort-ring other maintenance, Grantee shall restore, the area of the
utisement and adjacent property to that existont prior to undertaking such repairs and
maintenance. 1-lowover, Grantoo Aid] not be responsible for cepa ring, replacing or restoring
an,qhing placed within the area deuribed in this e<isetnerit that was ptuQed there i1i violation
of this oasernent,
THE GRANTOR covenants andagrees that Grantor wilt not place or allow to be phiced any.
permanent structures, irces, brush, or perennial shrubs or flowers within thew area dQsc;ribtd for
this easenient, which would interfere with thea use of said easement, for the purposes stated
herein.
TTIE CTRj%NTOR covenants and agrocs with the Clranue tImt should any part of the right-of-
way and casement hereby granted shall become part of, or lie within the boundaries of any
Water Main Easement Version 03 26 18
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C' rRAN'1`EJ.: C'.ITY OF MERIDIAN
Tammy
by C
AU%
d�
Oily of
Mayor �E IDIAN
W
SEAL
Coles, City Clerk
STATE OF ID:HO, )
. SS,
County of Ada J
Tbis record was acknowledged before me on C) by Tammy de Weerd and C_Jay
Coles on bt-,hal' oC the City of Meridian, in their capacities as Mayor, and City Clerk,
respc hely.
Notary Signature
O p : My Commission Expires: 3
:v', A,�
0• 0
---
.
Watcr Main E'asemont Version 03 26 18
kAWEL11111LAMIL
9233 WEST STATE STREET J 13415E, Il] 8377.4 J 208.639.6939 I FAX 2013.639.6930
June 19, 2018
Encore Development, LLC
Project No. 17-242
Legal Description
City of Meridian Water Easement
EXHIBIT A
A parcel of land for a City of Meridian Water Easement over a portion of Lots 10, 14 8c 17, Block 1,
Hastings Subdivisi0n No. 3 (0ook 112 of Plats at Pages 16342-16344, records of Ada County, Idaho),
situated in a portion of the Northeast 1/4 of Section 26, Township 4 North, Range 1 West, Boise
Meridian, City of Meridian, Ada County, Idaho and being more particularly described as follows;
Commencing at a found aluminum cap monument marking the North 114 corner of said Section 26,
which bears N89°38'44"W a distanue of 2,630.00 feet from a found aluminum cap monument marking
the Northeast corner of said section 26, thence following the northerly line of said Northeast 114,
589"38'44"E a distance of 639.79 feet;
Thence leaving said northerly line, 500'21'16"W a distance of 415.13 feet to the southwest coiner of
said Hastings Subdivision No, 3;
Thence following the southerly boundary of said subdivision, S89"38'44"E a distance of 182.75 feet to
the POINT OF BEGINNING.
Thence leaving said southerly boundary and running the following thirteen (13) courses:
I. N00'21'716"E a distance of 50.35 feet;
2. N45"21'16"E a distance of 36.47 feet;
3. NOW21'16"E a distance of 11,51 feet;
4. 589°38'44"E a distance of 6.46 feet;
S. NDD°21' 1E"E a distance of 14.85 feet;
G. N44'38'44"W a distance of 27.84- feet;
7. N00°21'16"E a distance of 35.85 fest;
8, N89°38'44"W a distance of13.50feet;
9, N00°21.'].5"E a distance of 13.04 Feet;
10, N89°3844"W a distance of 35.58 feet;
11. N00°21'15"E a d1stanre of 10.00 feet;
1.2. 589°38'44"Ea distance of 49.17 feet;
1.3, N00°27.'16"E a distance of 8205 Feet to the southerly boundary of a City of Meridian Sewer and
Water Easement (Inst. No. 2017.08+174, records of Ada County, Idaho);
Thence following said southerly boundary, S89"38'44"E a distance of 20.00 feet;
Thence leaving said southerly boundary and running the following five (5) courses;
1, SDD°21'16;"W a distance of 132.66 feet;
2. 544°36'44"E a distance of 2D.77 feet;
3 SDDa21'16"W a distance of46.47 feet;
4, Sr15`21'16"W a distance of 38.53 feet;
S. 500°21'16"W a distance of 42.07 feet to the southerly boundafyof said Hastings Subdivision No, 3;
ENGINEERS I SURVEYORS J PLANNERS
7l-- CDS-"C5
Thence following said southerly boundary, N89°3B'44"W a distance of 20,00 feet to the P0lWr OF
BEGfNNING.
Said parcel contains 6,20GSq. Ft. (0.142 acres), more or less, and is subject to ail existing easements and/or
rights-of-way of record.
Attached hereto is Exhibit B and by this reference is made a part hereof.
PAG E I �
88'9'38'44"E
f r — 630.79' — — —
POINT OF f
C0
1A.IENCEMENT!
N 1%4 COR.
SEC. 26
W
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BASIS OF BEARING
N89'36'44" 11' 2630.00` — — — — — ---- — — — — -- -
-—W,Ohinden Boulevard — — — —
1994,21' —
NE CORNER
SEC. 26
SEWER AND IN RA
F�SEMENT PERINST.
NO, 2017-084174 r<
J
L12
lam
ENGINEERS. suni1EyURS. FUVOKR
92a3lNEST STAIL STKET
ad15E, DAHOB3719
PHONE 12091 634 M
Flt% (208) B3949ao
DAT c: l u no, 7018
PR NIECE 17.242
SHEET:
1 OF 2
Lot 46, Blcck 49
Lvtbsa Falls Subdivision Nn_ 12
14.
LO
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L8 -�
.�f
1.6�-�
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L4.
L3
8�39'38'�14rr� �
182.79' (1TIQ
POINT OF L-70
BEGINNING
N
D 40 BO 1BQ
SC010, 1 "=B4'
EASEMENT AREA
l
PARCEL I r 1 6
130UNDARY LINE
� 6
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SEYIER AND WATER �
MEMENT PER INST, a
No. 2017-OB4174
W. Everest La -re
1Pdvate LAr1L'}
LEGEND
pL LAN
EXHIBIT B
Encore Development, LLC
City of Meridian Water Easement
A Porlian of Lots 10, 14 &:L?, BID& I, HislinS i Subdiukim Ke. 1, situated the HE 114.5C1. 2G, 7A N•, RA Nl, 0JA, C11v0f Mvididn, Ada Covnry, Idaho
FOUND AWMINN}A CAP
A
CALCULATED POINT
POuNDARY L114E
—
ADJACENT BOUNDARY LINE
- — — — — r- — •-
EA.S£lAENT LINE
— — — — — -
SURVEY TIE LIVE
— —
SEUtON LINE
— T
PROPOSED EASEMENT RELEASE
PZ -0177
EASEldENT AREA
EXHIBIT B
Encore Development, LLC
City of Meridian Water Easement
A Porlian of Lots 10, 14 &:L?, BID& I, HislinS i Subdiukim Ke. 1, situated the HE 114.5C1. 2G, 7A N•, RA Nl, 0JA, C11v0f Mvididn, Ada Covnry, Idaho
■ L^R II3fl lF.Z I
ENGINEERS. SURVEYORS.PLANNER
923 WEST STATE STRE: ET
BOISE, IUM00-114
PHON£ [208) u'l-E439
Tt,N (205) {4.-5930
GATE: June, 2036
PROJECT: 11-242
SHEET:
2OP2
EXHIBIT B
Encore Development, LLC
City of Meridian Water Easement
A P."ian nF L Aj 10, i4& 17, Bic& 1. Hastings Suhdlvis an N6.3, Sllu&ttd lhtr NE 114,Sac 26, T A N., R,1 lV„ 63v1„ City of Mendim. Ada Ccunly, laalla
LINE TABLE
LINEN
1EN01H
0MUIDN
L1
511.35
NC'21'18°E
L2
3$,47
N45'21'18"E
L3
1151
K(Y-7I'l6'E
L4
BAS
58F35'44`E
L5
14,95
NO'21'16'E
L6
27.114
N44'3&44'YI'
L7
35,85
NO'2l'16"E
LB
13,50
09'044`W
Ls
13.04
}10.21'16"E
L10
35.66
N89'38'44'lf
EXHIBIT B
Encore Development, LLC
City of Meridian Water Easement
A P."ian nF L Aj 10, i4& 17, Bic& 1. Hastings Suhdlvis an N6.3, Sllu&ttd lhtr NE 114,Sac 26, T A N., R,1 lV„ 63v1„ City of Mendim. Ada Ccunly, laalla
LINE TABLE
LINEN
LENGTH
I DIRECTION
L11
10.00
, No-2l'l VK
L12
49.17
S89'38'44'F
L13
82,05
1+0.21' i e
L14
20,00
EDY38'44"E
L15
132.66
50.2.i'lFM
L16
2177
SW38'44`E
L17
43.47
Wzl'lB Y
Ll$
38.53
S46 21'16V
1.19
42.07
Wll'16'\Y
L2D
26.01)
Ni19'39'"Y
EXHIBIT B
Encore Development, LLC
City of Meridian Water Easement
A P."ian nF L Aj 10, i4& 17, Bic& 1. Hastings Suhdlvis an N6.3, Sllu&ttd lhtr NE 114,Sac 26, T A N., R,1 lV„ 63v1„ City of Mendim. Ada Ccunly, laalla
B:
'ride:
Date: 016-20-2018
I Scale; t inch = 50 feet I File: I
Tract 1. 0.142 Acres: 006 Sy FceC Closure= OR.520I a 0.01 Feet: Precision =1174$37. Perimeter = 707 Feet
001=00.2116e50-35
002-n43.2116e 36.47
003'=n00.2116e 11.51
004=A9.3844e 6.46
005=00.2116o 14-85
006=n44_3844w 27.84
007=00.2116a 35-95
00809.3844w 13.50
009=00.2116e 13.04
010= 089.3844 w 35.68
01 1=00.2116c 10.00
012=s89.3844c 49.17
013=n00 21 16e 52.05
014=s89.3844c 20.00
015-s00.21 16w 132.66
016'=s44.3844e 20,77
017=s00.21 16w 46-4 7
018=x45.21 16w 38.53
019=x00.21 16w 42.07
020,09.3844w 20.00
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4F
Project/File Number:
Item Title:
Howry Lane Subdivision No. 3 Sanitary Sewer Easement
Meetina Notes
C✓i APPROVED
ADA COUNTY RECORDER Christopher D. Rich 2018-064548
BOISE IDAHO Pgs=6 LISA BATT 07/11/2018 03:54 PM
CITY OF MERIDIAN, IDAHO NO FEE
Prosect Name (Stjbtlivision):
Howry Lane Sub. No 3
Sanitary SewerEnsernent Number:
Identify this Easement by sequential number it'Project
contains more than one sanitary sewer casement.
( See Instructions for additional information).
THIS Easement Agreement, made this 10 day oft, 2018, between SRS AZ Investors, LLC, an
Arizona limited liability company ("Grantor"), and he City of Meridian, an Idaho Municipal
Corporation ("Grantee");
WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and
property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed
by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the
Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good
and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-
of-way for an casement for the operation and maintenance of sanitary sewer over and across the
following described property:
(SEE ATTACHED EXHIBITS A and B)
The casement hereby granted is for the purpose of construction and operation of sanitary sewer and
their allied facilities, together with their maintenance, repair and replacement at the convenience of the
Grantee, with the free right of access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors
and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after
making repairs or performing other maintenance, Grantee shall restore the area of the casement and
adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee
shall not be responsible for repairing, replacing or restoring anything placed within the area described
in this easement that was placed there in violation of this casement.
THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent
structures, trees, brush, or perennial shrubs or flowers within the area described for this casement,
which would interfere with the use of said easement, for the purposes stated herein.
THE GRANTOR covenants and agrees with the Grantee that should any pall of the right-of-way and
easement hereby granted shall become part of, or lie within the boundaries of any public street, then,
SANITARY SEWER EASEMENT - I
4morg Lone 5Loo N30 3
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GRANTEE: CITY OF MERIDIAN
Tammy d eerd, Mayo E I®IANt.-
Z� SEAL
Attt by C.JVCole65<ity Clerk �s2lFRof.,
STATE OF IDAHO )
SS.
County of Ada )
On this ( 0"Y� day of , 2018, before me, the undersigned, a Notary
Public in and for said State, personally appe ed Tammy de Weerd, known or identified tome to be
the Mayor of the City of Meridian, the Idaho municipal corporation that executed the within and
foregoing instrument, or the person who executed the instrument on behalf of said corporation, and
acknowledged to me that such corporation executed the same on behalf of such corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year in this certificate first above v�v�titg
••.•• g,*NE k'y •.
-- I , 1
Ah lU SCJ
Notary Public Idaho
• U' S oQa(Q�
' Residing at �
1G Q; My commission expires: 3• a?
••.• `FATE ,
STATE OF IDAHO ) •..••���O � •••
tN..
ss.
County of Ada )
On this day of UtU 2018, before me, the undersigned, a Notary
Public in and for said State, personally aPpeared C.Jay Coles, known or identified to me to be the
City Clerk of the City of Meridian, the Idaho municipal corporation that executed the within and
foregoing instrument, or the person who executed the instrument on behalf of said corporation, and
acknowledged to me that such corporation executed the same on behalf of such corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year in this certificate first above written.
.••' -N Ee•'••.
AJVN�, :Po
004 ••• A TE,0 0
SANITARY SEWER EASEMENT - 4
/wry Lane Bub do .,3
Notary Public for Idaho
Residing at�fflaLdmw! 09 ja o
My commission expires:
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Meridian City Council Meeting Agenda July 10, 2018 – Page 206 of 522
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4G
Project/File Number:
Item Title:
Stetson Estates Subdivision No. 2 Sewer Easement #1
Meetina Notes
rte✓ APPROVED
ADA COUNTY RECORDER Christopher D. Rich 2018-064348
BOISE IDAHO Pgs=5 LISA BATT 07/11/2018 12:43 PM
CITY OF MERIDIAN, IDAHO NO FEE
THIS Easement Agreement, made this I day ofh, 20 between William B. Cosdon AND
-tv
Gretchen Gauthier Cosdon ("Grantor"), and the City 0 Meridian, an Idaho Municipal Corporation
("Grantee");
WHEREAS, Grantor is petitioning Ada County Idaho to split his property in Ada County and
City of Meridian's Area of Impact; and
WHEREAS, Grantee has a sewer master plan that includes sewer lines abutting Grantor's
property; and
WHEREAS, Grantee's sewer project will improve sewer capacity and delivery and extend
sewer services through an area of future growth which includes Grantor's property; and
WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises
and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be
constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time by
the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and
other good and valuable consideration, the Parties hereto agree as follows:
The above recitals are included in this Agreement and by this reference are incorporated
herein.
Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an
easement for the operation and maintenance of sanitary sewer over and across the following
described property:
The easement hereby granted is for the purpose of construction and operation of sanitary
Sanitary Sewer Easement
c4e--�So n E-4ak-5 MC), 2-
REV. 2/6/18
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•• ••
�r
"J
WTLLIAM B.
• rUN
STATE OF IDAHO )
) ss
County of Ada )
0""� l
't& ub't-��
GRETCHEN UTHIER COSDON
This record was acknowledged before me on (date) by William B. Cosdon and
Gretchen Gauthier Cosdon.
i
CIO t�
Not Signator
J'b y Commission Expires: (o -G—[
OF %1D
GRANTEE: CITY OF MERIDIAN ADaP��.D AUGUST
Approved By City Council On: 7Z /0
STATE OF IDAHO, )
: ss.
County of Ada )
U w
2 city of
ID�ATP"
IDAHO
SEAL P%
��
This record was acknowledged before me on 1 - I b' � 9 (date) by Tammy de Weerd and
C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,
respectively.
� Oa
•
G •
,
%••••�A•� 0- ••:
ves '60
Sanitary Sewer Easement
2 Oh E51tLr-es Sub luo +Z
0'w RN � Lhv=
Notary Signature, Jab -
My Commission Expires:3 -aV ao as
REV. 2/6/18
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City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4H
Project/File Number:
Item Title:
Stetson Estates Subdivision No. 2 Sewer Main Easement #2
Meetina Notes
uy APPROVED
ADA COUNTY RECORDER Christopher D. Rich 2018-064349
BOISE IDAHO Pgs=5 LISA BATT 07/11/2018 12:43 PM
CITY OF MERIDIAN, IDAHO NO FEE
hal
THIS Easement Agreement, made thisday of
Gretchen Gauthier Cosdon ("Grantor"), and the Cii�tyLol20,1 between William B. Cosdon AND
eridian, an Idaho Municipal Corporation
("Grantee");
WHEREAS, Grantor is petitioning Ada County Idaho to split his property in Ada County and
City of Meridian's Area of Impact; and
WHEREAS, Grantee has a sewer master plan that includes sewer lines abutting Grantor's
property; and
WHEREAS, Grantee's sewer project will improve sewer capacity and delivery and extend
sewer services through an area of future growth which includes Grantor's property; and
WHEREAS, Grantee has agreed that as a condition of Grantor's grant of this Sanitary Sewer
Easement, Grantee will provide two sewer stub -outs along Rustler Lane at no cost to Grantor
at such time that the Sanitary Sewer line is constructed in this Easement. Despite the
installation of the stub -outs, Grantor's property will not be connected to City of Meridian's
sanitary sewer system until such time as Grantor may request such connection in the future,
and Grantor will be subject to all of Meridian's connection requirements and fees at the time
of said connection; and
WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises
and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be
constructed by others; and
WHEREAS, it will be necessary to maintain and service -said pipelines from time to time by
the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and
other good and valuable consideration, the Parties hereto agree as follows:
The above recitals are included in this Agreement and by this reference are incorporated
herein.
Sanitary Sewer Easement REV. 2/6118
SY_�r) F,-Ao4e3 S u -b no z
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GRANTORS:
iii •�. •
STATE OF IDAHO
) ss
County of Ada )
OWWIA)"
GRATCHEN G THIER COSDON
This record was acknowledged before me on 6 -Z?' (8 (date) by William B. Cosdon and
Gretchen Gauthier Cosdon,
CQ v)T
o
0�L�G4
c
"
GRANTEE: CITY Off' MERIDIAN
N Signature
My Commissionxpires:
60�5-Zolg
/
C'ily of w
C/ E IDIAN!�-
-4 IDAHO
\� SEAL
Approved By City Council On: 7z / o / )t)/k
STATE OF IDAHO, )
: ss.
County of Ada )
This record was acknowledged before me on / V b "16 '(date) by Tarmny de Weerd and
C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,
respectively.
0,008...•
.•',ENE,••
AUB1�1G,-,�o
Sanitary %,W. :e�e$t
Faye mer4
ajA[20N_
Notary Signature ,
My Commission Expires: � JT JWJ-�L,
REV. 2/6/18
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City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 41
Project/File Number:
Item Title:
Ten Mile Creek Apartments Sanitary Sewer and Water Main
Easement
Meeting Notes
rte✓ APPROVED
ADA COUNTY RECORDER Christopher D. Rich 2018-064351
BOISE IDAHO Pgs=16 LISA BATT 07/11/2018 12:45 PM
CITY OF MERIDIAN, IDAHO NO FEE
9�� 1291 01� :�111 l 11 i 111! 1111 iii 111111 111111 � � 11 i 11111�1
3U lJ
THIS INDENTURE, made this Zday of MarbiT, 2018, between Brighton TM Apts LLC, an
Idaho limited liability company, SCS TM Apt LLC, an Idaho limited liability company, SCSH
TM Apt LLC, an Idaho limited liability company, MAK LLC, an Idaho limited liability
company, Copeland Partners LLC, an Idaho limited liability company, and Blake R. Alder, a
married man, as tenants in common, the parties of the first part, and hereinafter collectively
called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part,
and hereinafter called the Grantee;
WITNESSETH:
WHEREAS, the Grantors desire to provide a sanitary sewer and water main right-of-way
across the premises and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer and water is to be provided for through underground
pipelines to be constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time
by the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and
other good and valuable consideration, the Grantors do hereby give, grant and convey
unto the Grantee the right-of-way for an easement for the operation and maintenance of
sanitary sewer and water mains over and across the following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of sanitary
sewer and water mains and their allied facilities, together with their maintenance, repair
and replacement at the convenience of the Grantee, with the free right of access to such
facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee
it's successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs or performing other maintenance, Grantee shall restore the area
of the easement and adjacent property to that existent prior to undertaking such repairs
and maintenance. However, Grantee shall not be responsible for repairing, replacing or
restoring anything placed within the area described in this easement that was placed there
Sanitary Sewer and Water Main Easement REV. 08/15/16
-Ten tA'Ap efleev- ap�5
Sanitary Sewer and Water Main Easement REV. 08/15/16
in violation of this easement.
THE GRANTORS hereby covenant and agree that they will not place or allow to be
placed any permanent structures, trees, brush, or perennial shrubs or flowers within the
area described for this easement, which would interfere with the use of said easement, for
the purposes stated herein.
THE GRANTORS hereby covenant and agree with the Grantee that should any part of
the right-of-way and easement hereby granted shall become part of, or lie within the
boundaries of any public street, then, to such extent, such right-of-way and easement
hereby granted which lies within such boundary thereof or which is a part thereof, shall
cease and become null and void and of no further effect and shall be completely
relinquished.
THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized
and possessed of the aforementioned and described tract of land, and that they have a
good and lawful right to convey said easement, and that they will warrant and forever
defend the title and quiet possession thereof against the lawful claims of all persons
whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
Meridian City Council Meeting Agenda July 10, 2018 – Page 221 of 522
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GRANTEE: CITY OF MERIDIAN o�QDvkpTED goons ,
a`'
01V of w
Tam ,_ ayor �E IDIAN&--
� IDAHO
SEAL
At t by C.7 Oj rhe TREAs���,P
Coles, City Clerk 7/-/0/
7
Approved By City Council On: ` / 0 / )Ul k
STATE OF IDAHO, )
. ss.
County of Ada )
On this�_day of � U., lr , 20 & before me, the undersigned,. a Notaiy Public
in and for said State, personally ppeared Tammy de Weerd and C.Jay Coles, known to me to be
the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the
Within instrument, and acknowledged to me that the City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and
year first above written.
••0,098986,&
••' WA
,y�q,RY
Sanitary Sewer and Water Main Easement
aa A� mo L ) R"r--
NOTARY PUBLIC FOR ID HOS
Residing at:� Q,(�tdi-&O,
Commission Expires: 3 aB ol�;a
REV. 08/15/16
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2
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4J
Project/File Number:
Item Title:
Stetson Estates Subdivision No. 2 Temporary Construction
Easement
Meetina Notes
c✓ APPROVED
ADA COUNTY RECORDER Christopher D. Rich 2018-064350
BOISE IDAHO Pgs=4 LISA BATT 07/11/2018 12:44 PM
CITY OF MERIDIAN, IDAHO NO FEE
tt
THIS Temporary Construction Easement, made this Iday of C1d 2018 between William B.
Cosdon AND Gretchen Gauthier Cosdon ("Grantors"), and the Ci of Meridian, Ada County,
Idaho ("Grantee");
L1011121mynyll
WHEREAS, the Grantors have provided a sanitary sewer right-of-way across the premises
and property adjacent to the Temporary Construction Easement hereinafter described; and
WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be
constructed by others; and
NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and
other good and valuable consideration, the Grantors do hereby give, grant and convey unto
the Grantee the right-of-way for an easement for the construction of a sewer line over and
across the following described property:
(SEE ATTACHED EXHIBIT A and B)
The temporary construction easement is for the purpose of construction of a sanitary sewer
line and related incidental work and storage of materials related to the construction process,
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its
successors and assigns shall be temporary. The termination of this easement shall expire 30
days after the installation and acceptance of said sewer line by the Grantee,
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after installing and accepting said sewer line, Grantee shall restore the area of the
easement and adjacent property to that existent prior to undeitaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this easement that was placed therein violation
of this easement.
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein,
THE GRANTORS hereby covenant and agree with the Grantee that should any part of the
TEMPORARY CONSTRUCTION EASEMENT - I
Se-+5on Eaa4e5 � %Jo- 2-
right-of-way and easement hereby granted shall become part of, or lie within the boundaries
of any public street, then, to such extent, such right-of-way and easement hereby granted
which lies within such boundary thereof or which is a part thereof, shall cease and become
null and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
Iawful right to convey said easement. This easement is subject to all prior easements and
encumbrances of record or apparent upon the aforementioned and described tract of land.
IN WITNESS WHEREOF, the said parties have hereunto subscribed their signatures the
day and year first herein above written.
GRA TORS:
-WILLLAMB. COs GRETCHEN dAUTHIRR COSDON
STATE OF IDAHO )
) ss
County of Ada )
This record was acknowledged before me on (date) by William B. Cosdon and
L�.,,r l
♦`� t„ fir. / •.
.• eal
4NSignaturl
* 'OU g j,\G J*. My Commissio xpires:
00q��r��C T�0-.DRp�'f ED A(jGli
GRANTEE: CI Ti tt 1 1 )IAN Q s
Q� T
O �
I
C-iVl E IDIANt-
Tammy eerd, Mayor t by C. Coles, City Clerk o �, F, o
SEAL
Approved By City Council On: 7/ /0
STATE OF IDAHO, )
:ss.
County of Ada , )
Zhid was acknowledged before me on (date) by Tammy de Weerd and C.Jay
�••'p_ N• • of the City of Meridian, in their capacities as Mayor and City Clerk, respectively.
'"SARA► '•,
z•
(seal); '
ti
Not Signature
My Commission Expires:
TEW6$�. JWfRUCTION EASEMENT - 2
&}e -F- n Eggs ,5Ub NO.?-
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City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4K
Project/File Number:
Item Title:
Hastings Subdivision No. 3 Partial Release of Sewer and Water
Main Easement
Meetinq Notes
G✓ APPROVED
ADA COUNTY RECORDER Christopher D. Rich 2018-064346
BOISE IDAHO Pgs=6 LISA BATT 07/11/2018 12:40 PM
CITY OF MERIDIAN, IDAHO NO FEE
PARTIAL RELEASE OF EASEMENT
TYPE OF EASEMENT BEING PARTIALLY RELEASED: SEWER AND WATER MAIN
GRANTEE: CITY OF MERIDIAN
GRANTOR: ENCORE DEVELOPMENT LLC
WHEREAS, by easement dated August 10, 2017, and recorded as Instrument Number 2017-084174 in
the records of Ada County, State of Idaho, an easement of the type and nature set forth in the above -
captioned title was granted to the City of Meridian, an Idaho Municipal Corporation, over and across the
real property legally described therein.
WHEREAS, the continuance of certain portions of this easement are no longer necessary or desirable.
NOW, THEREFORE, in consideration of the premises, the said City of Meridian does hereby vacate,
relinquish, release and abandon the portions of said rights and easements as set forth and legally described
in Exhibit A and depicted on Exhibit B, attached hereto and incorporated herein, with the intent that the
same shall forthwith cease and be extinguished.
IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its
proper officers thereunto duly authorized this e day of 3tA 1 2018.
CITY OF MERIDIAN
STATE OF IDAHO
ED AUG
City of
EIDIANV**-
IDAHO
SEAL
ss
County of Ada
Vt
On this day of �a' 2018, before me, a Notary Public, personally appeared
Tammy de Weerd and C.Jay Coles, know or identified to me to be the Mayor and Clerk, respectively, of
the City of Meridian, who executed the instrument of behalf of said City, and acknowledged to me that
such City executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year in this certificate first above written.
�baau
Notary Public for Idaho
Residing at: `M9Rt&V)bQ,4dWW
Commission expires: 25-a.g ��
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2
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4L
Project/File Number:
Item Title:
Castlebridge Subdivision Water Main Easement #1
Meetinq Notes
9 APPROVED
Project Name (Subdivision):
Castlebridge
Water Main Easement Number: #1
Identify this Easement by sequentid number if Project contains
more than one Water Main easornent.
(See Instructions for additional information),
ADA COUNTY RECORDER Christopher D. Rich 2018-064343
BOISE IDAHO Pgs=5 LISA BATT 07/11/2018 12:38 PM
CITY OF MERIDIAN, IDAHO NO FEE
WATER MAIN EASEMENT
THIS Easement Agreement, made this 10 day of 20 I�L between Dave Evans Construction,
("Grantor"), and the City of Meridian, an Idaho Municipal Cooration ("Grantee"),
WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and
property hereinafter particularly bounded and described; and
WHEREAS, the water main is to be provided for through underground pipelines to be
constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines fi-orn time to time by
the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other
good and valuable consideration, the Grantor does hereby give, grant and convey unto the
Grantee the right-of-way for an easement for the operation and maintenance of water mains
over and across the following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of water mains
and their allied facilities, together with their maintenance, repair and replacement at the
convenience of the Grantee, with the free right of access to such facilities at any and all times,
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that
after making repairs or performing other maintenance, Grantee shall restore the area of the
easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this easement that was placed there in violation
of this easement.
THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any
permanent structures, trees, brush, or perennial shrubs or flowers within the area described for
this easement, which would interfere with the use of said easement, for the purposes stated
herein,
THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-
way and easement hereby granted shall become part of, or lie within the boundaries of any
Water Main Easement Version 03 26 18
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GRANTEE: CITY OF MERIDIAN
STATE OF IDAHO, )
ss,
County of Ada )
DAZED AUGv`Sl
Q �
Oily of
EIDIAN�-
�y� SEAL ')
This record was acknowledged before me on 1-1b -18 (date) by Tammy de Weerd and
C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,
respectively.
fee �Iv�a�wQA
• � •., Notary Signature -VY) )
y "-NR 1, 2
A04 ,O4 � My Commission Expires:
P
••loss..•••
Water Main Easement Version 03 26 18
W4 -Lo- rJqe- # �
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City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4M
Project/File Number:
Item Title:
Castlebridge Subdivision Water Main Easement #2
Meetinq Notes
rte✓ APPROVED
ADA COUNTY RECORDER Christopher D. Rich 2018-064344
BOISE IDAHO Pgs=5 LISA BATT 07/11/2018 12:39 PM
CITY OF MERIDIAN, IDAHO NO FEE
Project Name (Subdivision};
Castle bridge
Water Main E, nsement Number: #2
Identify this Easement by sequential number if roject contains
more than one Water Main easement,
( See instructions for additional inronnation).
THIS Easement Agreement, made this - Leday of
, 201_!6 between
("Grantee'), and the City of Meridian, an Idaho Municipal, , oration ("Grantee");
Jack L. Hammond
WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and
property hereinafter particularly bounded and described; and
WHEREAS, the water main is to be provided for through underground pipelines to be
constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time by
the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other
good and valuable consideration, the Grantor does hereby give, grant and convey unto the
Grantee the right-of-way for an casement for the operation and maintenance of water mains
over and across the following described property:
(SEE ATTACHED EXHIBITS A and B)
The casement hereby granted is for the purpose of construction and operation of water mains
and their allied facilities, together with their maintenance, repair and replacement at the
convenience of the Grantee, with the free right of access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said casement and right-of-way unto the said Grantee, it's
successors and assigns forever,
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that
after making repairs or performing other maintenance, Grantee shall restore the area of the
easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this easement that was placed there in violation
of this easement.
THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any
permanent structures, trees, brush, or perennial shrubs or flowers within the area described for
this easement, which would interfere with the use of said easement, for the purposes stated
herein,
THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-
way and casement hereby granted shall become pail of, or lie within the boundaries of any
Water Main Easement Version 03 26 18
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GRANTEE: CITY OF MERIDIAN
de We d, Mayor
At st by C,J Coles, City Clerk
STATE OF IDAHO, )
: ss.
County of Ada )
Qo�P1ED AUGvsT'
2 city of
CVIP, R IDIAN'�-
�31 SEAL
This record was acknowledged before me on -1 - I D' 16 (date) by Tammy de Weerd and
C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,
respectively.
• �qtaiw� WL'uk
E WY1
.•�� W9 •*0 Notary Signature
My Commission Expires: c3 ai an 2�
'0
ti
SAF, 610'
*44845060
Water Main Easement Version 03 26 18
caSm-ebricl�2 * �
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City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4N
Project/File Number:
Item Title:
Wells Subdivision Sanitary Sewer Easement
Meeting Notes
rte✓ APPROUP
Project Name (Subdivision):
\/V t S
Sanitary Sewer Easement Number:
Identify this Easement by sequential number if Project
contains more than one sanitary sewer easement,
( See Instructions for additional information).
SANITARY SEWER EASEMENT
THIS Easement Agreement, made this day of , 20 between tA VJ—r Ll. -(—
("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee");
WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises
and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be
constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time by
the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other
good and valuable consideration, the Grantor does hereby give, grant and convey unto the
Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer
over and across the following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of sanitary
sewer their allied facilities, together with their maintenance, repair and replacement at the
convenience of the Grantee, with the free right of access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that
after making repairs or performing other maintenance, Grantee shall restore the area of the
easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this easement that was placed there in violation
of this easement.
THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any
permanent structures, trees, brush, or perennial shrubs or flowers within the area described for
this easement, which would interfere with the use of said easement, for the purposes stated
herein.
Sanitary Sewer Easement REV. 03/26/18
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GRANTEE: CITY OF MERIDIAN
�QD�PZED AUGUST
O o
Ta yor a (•ny "r w
E IDIAW
IDAHO
I
s� SEAL
Att4by CJoles, City Clerk
STATE OF IDAHO, )
: ss.
County of Ada )
This record was acknowledged before me on 1 -[D-IS (date) by Tammy de Weerd and
C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,
respectively.
6 0 0 0 1r6ftN) Na wit N Wa4
• E •
.• �1 �' Notary Signature l
��?�p.RY •� My Commission Expires:
O O:
• z �.
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�••. STA1�.0•
Sanitary Sewer Easement REV. 03/26/18
1.603
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City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 40
Project/File Number:
Item Title:
South Meridian Regional Park Lake Hazel Rd. - ACHD Permanent
Sidewalk Easement
Meetina Notes
uy APPROVED
VTnrrTMerrt=MTTrP"nndW--WW
COM18-0004
T2N, RIE, Sec 05
ADA COUNTY RECORDER Christopher D. Rich 2018-064347
BOISE IDAHO Pgs=7 LISA BATT 07/11/2018 12:42 PM
CITY OF MERIDIAN, IDAHO NO FEE
(Reserved for Ada County Recorder)
THIS PERMANENT EASEMENT (the "Easement"), is made and entered into th
di day of �w o —, 20_1�—, by and between City of Meridian, I
municipal corporation-,) hereinafter referred to as "GRANTOR," and ADA COUNTO
HIGHWAY DISTRICT, a body politic and corporate of the State of Idaho, hereinaft
referred to as "ACHD." I
wfffivl:` r
FUr\'U19TUJ—,'ArV1T15VFF
SECTIOIJ 1.
1.1 GRARTOR owns the real property located in Ada County, Idaho morV-
particularly described on Exhibit "A" attached hereto and by this reference incorporated
herein (hereinafter "Servient Estate").
1.2 ACHD has jurisdiction over the public highways, including sidewalks, and
public rights-of-way which adjoin and are adjacent to the Servient Estate (hereinafter
the uDominant Estate").
1.3 ACHD desires to obtain an easement on, over and across the Servient
Estate for the purposes hereinafter described, and, for the consideration and on the
terms and conditions hereinafter set forth, GRANTOR is willing to grant such easement
to ACHD.
qi U
GRANTOR hereby grants to ACHD a permanent exclusive easement over ans
across the Servient Estate for use by the public, including motorists, pedestrians a
bicyclists, and the following uses and purposes- I
(a) placement of a Public Rights -of -Way as (as defined i Code, section
40-117);
Permanent Easement -1
(2/11/14)
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IN WITNESS WHEREOF, the undersigned have caused this Easement to be
executed the day, month and year first set forth above.
Qo�v��D AuG S'1- City of Meridian
�_q
&w
of
VIE IDIAN'� By: Ta de Weerd
�A, SEAL
>_ y:
M40r
Attested:
CLkClerk:
STATE OF IDAHO)
) ss.
County of Ada )
This record was acknowledged before me on I d , AD
by ��,Yti'1YY1 U� W�� U
[date]
[name(s) of indivi al(s)j
as (D r
[type of au h city, such as officer or trustee]
of
on behalf of whom record was executed]
('�qw�y-y Waij
Signature of notary public
My commission expires: '00IM319-
Permanent Easement - 4
(2/11/14)
Su Hev�daan lovlal �zr�
L.0e pazel
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City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4P
Project/File Number:
Item Title:
Intergovernmental Memorandum of Understanding with City of
Aberdeen for Use of Meridian Police Department Canine Holding
Facility
Meetinq Notes
u✓ APPROVED
INTERGOVERNMENTAL MEMORANDUM OF UNDERSTANDING
FOR USE OF MERIDIAN POLICE DEPARTMENT CANINE HOLDING FACILITY
This INTERGOVERNMENTAL MEMORANDUM OF UNDERSTANDING FOR USE\ nF THE MERIDII!AaN
POLICE DEPARTMENT CANINE HOLDING FACILITY is made this I U days of J U , 20
R U ,
by and between the City of Meridian, Idaho and 13�e L, Lc M tyv y ,
NAME OF GOVERNMENTAL AGENCY
a governmental agency, for the purpose of establishing the mutually -understood and agreed rights,
responsibilities, and conditions of such governmental agency's temporary use of the Meridian
Police Department Canine Holding Facility.
I. RECITALS
WHEREAS, the City of Meridian owns and operates the Meridian Police Department
Canine Holding Facility for the boarding and care of police dogs; and
WHEREAS, the above-mentioned governmental agency has requested that the City of
Meridian allow law enforcement officers employed by such agency to use the Meridian Police
Department Canine Holding Facility for the boarding and care of its police dog(s) on a temporary
basis; and
WHEREAS, the City of Meridian has deemed it to be in the interest of its K-9 program to
make the Meridian Police Department Canine Holding Facility available to other law enforcement
agencies on a temporary basis, without charge and as space allows, so as to foster a spirit of
cooperation and support of law enforcement K-9 programs throughout the state of Idaho and
elsewhere;
NOW THEREFORE, in consideration of the recitals set forth above, and the mutual terms,
conditions, and covenants contained herein, the parties agree as follows.
II. DEFINITIONS
As used herein, these words shall be defined as follows:
A. CITY: The City of Meridian, Idaho, municipal subdivision of the State of Idaho.
B. EFFECTIVE DATE: The date upon which the respective governing bodies of the Parties
hereto effectuate this MOU by a duly authorized signatory.
C. FACILITY: The Meridian Police Department Canine Holding Facility, owned by the City of
Meridian and operated by the Meridian Police Department, and located at 1401 East
Watertower Ave., Meridian, Idaho.
D. GUEST: The governing board of the governmental agency signatory to this MOU who seeks
to temporarily utilize the Facility for temporary boarding of its police dog(s), and each and
all of such governing board's agents, elected or appointed officials, employees, volunteers,
and/or officers who enter City premises for any purpose, including but not limited to:
delivering police dog(s) to and/or removing police dog(s) from Facility; visiting, exercising,
MOU WITH GUEST AGENCY FOR USE OF MPD CANINE FACILITY PAGE I OF 6
feeding, watering, checking on, or caring for Guest's police dog(s) boarded at Facility;
and/or entering or touring Facility for informational or educational purposes.
E. MOU: The instant Intergovernmental Memorandum of Understanding for Use of Meridian
Police Department Canine Holding Facility.
F. MPD: The Meridian Police Department of the City of Meridian, Idaho.
G. POLICE DOG: A canine owned, trained, and/or utilized by governmental law enforcement
agencies for law enforcement purposes, including, but not limited to, patrol, apprehension,
search, rescue, explosive, and drug detection.
III. MPD'S COMMITMENTS
A. Reservation of space. MPD shall process requests for temporary boarding and use of the
Facility in the order such requests are received. Upon Guest's verbal or written request to
MPD for the use of the Facility, and so long as Facility space and MPD staffing resources
are available, MPD shall reserve and allow the use of the Facility for the date(s), time(s),
law enforcement officer(s), and police dog(s) as requested.
B. Temporary access to Facility. The Facility is locked and secured at all times, and access
thereto is limited. Pursuant to the terms of this MOU, MPD will provide to Guest means of
access to the Facility during the scheduled temporary use of the Facility.
C. Facility control and maintenance. At all times, the Facility shall remain under the
authority and control of MPD. Decisions regarding staffing, climate control, sanitation,
maintenance, and access shall be made solely by MPD. MPD shall meet practicable
standards of safety, security, and habitability.
D. Boarding. Though Guest shall be required to check on a boarded police dog at the Facility
at least twice daily, in Guest's absence and as authorized in advance, designated MPD
canine law enforcement officers will feed, water, and exercise a boarded police dog,
according to written instructions provided by Guest.
E. Obtain necessary veterinary care. If a boarded police dog appears to be ill, injured, or
exhibiting any other behavior that would reasonably suggest the dog may need medical
treatment, MPD shall seek necessary veterinary examination and on behalf of Guest shall
authorize and procure any treatment, surgery, medication, quarantine, or hospitalization that
may be prescribed to treat the dog.
IV. GUEST'S COMMITMENTS
A. Procedures. Guest shall follow MPD procedures, policies, and protocols regarding use of
the Facility at all times.
B. Access. Guest's authority to access MPD and/or Facility shall be limited to the duration and
scope of each scheduled temporary use. Upon Guest's departure from Facility, following
each and every scheduled temporary use of Facility, Guest shall return to City any and all
MOU WITH GUEST AGENCY FOR USE OF MPD CANINE FACILITY PAGE 2 OF 6
temporary badge(s), key(s), prox card(s), and/or other means of access to Facility. Guest's
authority to access Facility is specific to the person(s) enumerated for each scheduled
temporary use and shall be nontransferable. Guest shall not share access codes, badges,
keys, prox cards and/or other means of access to Facility with any other person without
City's prior written consent. Guest shall notify City inunediately upon Guest's discovery of
any loss, theft, or destruction of any code, badge, key, prox card, granted to Guest by MPD.
C. Twice daily presence at Facility. Guest shall ensure that its law enforcement officer
physically appears at Facility at least twice on each and every day that Guest's police dog is
boarded at the Facility, for the purpose of feeding, watering, and exercising the boarded
police dog, unless alternative advance arrangements have been authorized by MPD for
designated MPD canine law enforcement officers to feed, water, and exercise the boarded
police dog, according to written instructions provided by Guest.
D. Health certification. Guest shall comply with all MPD canine health certification
requirements as to all boarded police dogs. MPD may cancel a boarding reservation with no
prior notice to Guest if Guest's police dog is infected with or has been exposed to rabies,
parvovirus, distemper, kennel cough, or other infectious disease or illness within a thirty
(30) day period prior to boarding at the Facility.
E. Veterinary care authorized. Guest shall, and hereby does, authorize MPD to seek
veterinary services, including examination, treatment, surgery, medication, quarantine, or
hospitalization that may be necessary to treat the dog. Guest shall reimburse the City of
Meridian, the treating veterinarian(s), and/or other service provider(s) for any and all costs
related to veterinary care provided.
F. Insurance. City shall not provide insurance or benefit coverage of any kind to cover loss,
theft, injury, illness, death, or damage to Guest's police dog, agents, employees, or other
person or property. Insurance of Guest, Guest's police dog(s), property, and/or interests
shall be the sole responsibility of Guest. Guest shall obtain all necessary insurance as may
be required in order to protect Guest's insurable interests as may be related to use of the
Facility by Guest, including, but not limited to, liability insurance, automobile insurance,
worker's compensation insurance, and/or insurance of the police dog(s) to be boarded at the
Facility. Guest shall bear any and all known and unknown risks of and actual, loss, theft,
and/or damage related to use of the Facility by Guest. City may seek reimbursement from
Guest for any damage to the Facility caused by Guest and/or Guest's police dog that exceeds
reasonable wear and tear.
V. GENERAL PROVISIONS
A. Assumption of risk. Guest acknowledges that use of the Facility may carry risks of injury
to, death of, damage to, and/or loss of Guest's police dog, or to other persons or dogs, some
of which risks are unknown, and Guest hereby accepts and assumes all known and unknown
risks and hazards related to Guest's use of the Facility.
B. Indemnification. In consideration of permission from the City of Meridian to enter and use
the Facility, Guest hereby agrees to indemnify, defend, and save and hold harmless the City
of Meridian, its employees, agents, officers, volunteers, and guests from and against any and
MOU WITH GUEST AGENCY FOR USE OF MPD CANINE FACILITY PAGE 3 OF 6
all demands, shits, actions, claims, losses, judgments, damages, expenses, or costs, whether
or not meritorious, including, without limitation, attorneys' or other professional fees, in
conjunction with any injury, death, or damage to Guest's police dog boarded at Facility, to
other police dogs boarded at Facility, and to other persons or property, arising out of,
relating to, or caused or incurred by Guest and/or Guest's police dog, except for those
resulting solely from the tortious conduct of City or City's agents or employees.
C. Release of liability. Guest forever waives and releases, on behalf of the Guest and the
agents, employees, heirs, executors, administrators, assigns, and/or personal representatives
thereof, any and all claims and/or rights for damages that Guest or such other persons or
entities now have or may have hereafter have against the City of Meridian and/or its
employees, agents, officials, officers, volunteers, and guests, suffered in connection with or
arising out of the use of the Facility.
D. Term of MOU. Unless earlier terminated by either Party or modified in writing by both
Parties, this MOU and all terms and conditions hereof shall be in effect for a term of one (1)
year from the Effective Date, and shall renew automatically on an annual basis.
E. Termination for cause. If City determines that Guest has failed to comply with any term or
condition of this MOU, violated any covenant, agreement, and/or stipulation of this MOU,
or engaged in any other act of misconduct in the performance of this MOU; or if either Party
willfully or negligently defaults in, or fails to fulfill, its material obligations under this
MOU; the other Party shall have the right to terminate this MOU by giving written notice to
the defaulting party of its intent to terminate, and shall specify the grounds for termination.
The defaulting party shall have thirty (30) days after receipt of such notice to cure the
default. If the default is not cured within such period, this MOU shall be terminated upon
mailing of written notice of such termination by the terminating party in the manner
established herein. This provision shall not impede the right of City to immediately eject
Guest or Guest's police dog(s) fiom the Facility, and/or bar Guest or Guest's police dog(s)
from further use of Facility, with no prior notice to Guest, where such ejection and/or bar is
deemed by City to be in the best interest of City and/or MPD. Guest shall not be relieved of
liability to City for damages sustained by City by virtue of any breach or default of this
MOU or by other cause precipitated by Guest and/or Guest's police dog(s). This provision
shall survive the termination of this MOU.
F. Termination without cause. Either party may terminate this MOU for any reason at any
time by giving at least seven (7) days written notice to the other party in the matter
established herein.
G. Non -waiver. A waiver of any breach or default of any provision of this MOU shall not be
construed as a waiver of a breach of the same or any other provision hereof.
H. Relationship of Parties. It is the express intention of the parties hereto that Guest is, and at
all times relevant hereunder shall be, an independent party and not an employee, agent, joint
venturer, or partner of City. Nothing in this MOU shall be interpreted or construed as
creating or establishing the relationship of employer and employee between City and Guest
or between City and any official, agent, or employee of Guest.
MOU WITH GUEST AGENCY FOR USE OF MPD CANINE FACILITY PAGE 4 OF 6
I. Compliance with laws. In the performance of this MOU, Guest shall comply with any and
all applicable federal, state, and local laws.
J. Entire agreement. This MOU constitutes the entire understanding between the Parties.
This MOU supersedes any and all statements, promises, or inducements made by either
party, or agents of either party, whether oral or written, and whether previous to the
execution hereof or contemporaneous herewith. The terms of this MOU may not be
enlarged, modified or altered except upon written addendum signed by both parties hereto.
K. MOU governed by Idaho law. The laws of the State of Idaho shall govern the validity,
interpretation, performance and enforcement of this MOU. Venue shall be in the courts of
Ada County, Idaho.
L. Advice of Attorney. Each party warrants and represents that in executing this MOU, it has
received independent legal advice from its respective attorney and/or has received the
opportunity to seek such advice.
M. Cumulative rights and remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the
exercise of any remedy provided for herein or allowed by law shall not be to the exclusion
of any other remedy.
N. Severability. If any provision of this MOU is found by a court of competent jurisdiction to
be illegal, invalid, or unenforceable, the remainder of this MOU shall not be affected.
O. Successors and assigns. Except as otherwise specifically established herein, all of the
terms, provisions, covenants and conditions of this MOU shall inure to the benefit of, and
shall be binding upon, each party and their successors, assigns, legal representatives, heirs,
executors, and administrators.
P. Notice. Any and all notice required to be provided by the Parties hereto, unless otherwise
stated in this MOU, shall be in writing and shall be deemed communicated upon mailing by
United States Mail, addressed as follows:
Guest:
Name: C E4arsLr=1 J>. C,u ao ►_ , Cl+«r- CF-
Title: car /�tLr-onn1 �'oL•c� l�iP�Mt Mv-r
Address:
Qr6E(taGL�J ID BZ��
Phone: 4TS i- 6,133, N0
E-mail: c C C r Q lk C C.O. 4����,��W.. gi A. —s
City
Jeff Lavey, Chief of Police
City of Meridian Police Department
1401 E. Watertower Ave.
Meridian, Idaho 83642
(208) 888-6678
jlavey@meridiancity.org
MOU WITH GUEST AGENCY FOR USE OF MPD CANINE FACILITY PAGE 5 OF 6
Any party may change its respective address for the purpose of this paragraph by giving
written notice of such change in the manner herein provided.
Q. Approval required. This MOU shall not become effective until approved by the respective
governing bodies of both the City of Meridian and Guest.
IN WITNESS WHEREOF, the parties shall cause this MOU to be executed by their duly
authorized officers to be effective as of the day and year first above written.
GUEST:
Signature:, t� v� c�,�.•`r2
Print name: L. A R a
Title: M ""�' Qz
Date: 7 s — k16
CITY OF MERIDIAN:
BY:
Tammy f W rd, Mayor
Attest: S -/ L
C J,av Cole6, bty Cleric
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MOU WITH GUEST AGENCY FOR USE OF MPD CANINE FACILITY PAGE 6 OF 6
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4Q
Project/File Number: H-2018-0053
Item Title: Bainbridge No. 8
Final Order for Bainbridge No. 8 (H-2018-0053) by Brighton
Investments, LCC Located west of N. Ten Mile Rd. and south of
W. Lost Rapids Dr.
Meetina Notes
9 APPROVED
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR BAINBRIDGE SUBDIVISION NO. 8 – FP H-2018-0053
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: JUNE 26, 2018
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF 52 BUILDING
LOTS AND 8 COMMON LOTS ON
14.99 ACRES OF LAND IN THE R-8
ZONING DISTRICT FOR
BAINBRIDGE SUBDIVISION NO. 8
BY: BRIGHTON CORPORATION
APPLICANT
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CASE NO. H-2018-0053
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on June 26, 2018 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING BAINBRIDGE SUBDIVISION NO. 8,
LOCATED IN A PORTION OF THE SOUTH ½ OF THE NORTH ½ OF
SECTION 27, TOWNSHIP 4 NORTH, RANGE 1 WEST, BOISE MERIDIAN,
CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2018, HANDWRITTEN
DATE: APRIL 23, 2018, by AARON L. BALLARD, PLS, SHEET 1 OF 5,” is
Meridian City Council Meeting Agenda July 10, 2018 – Page 282 of 522
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR BAINBRIDGE SUBDIVISION NO. 8 – FP H-2018-0053
Page 2 of 3
conditionally approved subject to those conditions of Staff as set forth in the staff
report to the Mayor and City Council from the Planning and Development
Services divisions of the Community Development Department dated June 26,
2018, a true and correct copy of which is attached hereto marked “Exhibit A” and
by this reference incorporated herein, and the response letter from Kameron
Nauahi, Brighton Corporation, a true and correct copy of which is attached hereto
marked “Exhibit B” and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Meridian City Council Meeting Agenda July 10, 2018 – Page 283 of 522
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the
u , 2018.
By:
ED AUG Tammy
USr� Mayor,
Attest:
p ('ity of
C.�VI E IDIAN*.-
IDAHO
C y ColdJ SEAL y
City Clerk
IUB
of Meridian
day of
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City Attorney.
By:wo-)&R� W(W -
Dated:
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR BAINBRIDGE SUBDIVISION NO. 8 — FP H-2018-0053
Page 3 of 3
Bainbridge Subdivision No. 8 – FP H-2018-0053 1
STAFF REPORT
MEETING DATE: June 26, 2018
TO: Mayor and City Council
FROM: Sonya Allen, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Bainbridge Subdivision No. 8 – FP (H-2018-0053)
I. APPLICATION SUMMARY
The applicant, Brighton Corporation, has applied for final plat (FP) approval of 52 building lots and 8
common lots on 14.99 acres of land in the R-8 zoning district.
II. STAFF RECOMMENDATION
Staff recommends approval of the Bainbridge Subdivision No. 8 final plat subject to the conditions
noted in Sections VI and VII below. These conditions shall be considered in full, unless expressly
modified or deleted by motion of the City Council.
III. PROPOSED MOTION
Approval
I move to approve File Number H-2018-0053 as presented in the staff report for the hearing date of
June 26, 2018, with the following modifications: (Add any proposed modifications.)
Denial
I move to deny File Number H-2018-0053, as presented during the hearing on June 26, 2018, for the
following reasons: (You should state specific reasons for denial.)
Continuance
I move to continue File Number H-2018-0053 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The subject property is located west of N. Ten Mile Rd. and south of W. Lost Rapids Dr., in the
south ½ of Section 27, T. 4N., R. 1W.
B. Applicant:
Brighton Investments, LLC
12601 W. Explorer Drive, Ste. 200
Boise, Idaho 83713
C. Owner:
Same as Applicant
EXHIBIT A
Meridian City Council Meeting Agenda July 10, 2018 – Page 285 of 522
Bainbridge Subdivision No. 8 – FP H-2018-0053 2
D. Representative:
Kameron Nauahi, Brighton Development, Inc.
12601 W. Explorer Drive, Ste. 200
Boise, Idaho 83713
V. STAFF ANALYSIS
The proposed final plat depicts 52 building lots and 8 common lots on 14.99 acres of land in the R-8
zoning district. The minimum property size in this phase is 6,600 square feet (s.f.) with an average
size of 9,155 s.f. This phase is actually the 10th phase of development of the preliminary plat for
Bainbridge including the final plats for Bainbridge Park and Bainbridge Hess Subdivision No. 1.
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat (PP-13-011) as required by UDC 11-6B-3D.2. The proposed number of buildable lots and
qualified open space in this phase are the same as shown on the preliminary plat; however, with
previous applications, building lots were added in final plats that were not depicted on the approved
preliminary plat. Because the total number of overall building lots (415) shown on final plat
applications to date has not yet exceeded the total amount approved with the preliminary plat
(i.e. 552), Staff deems the proposed final plat in substantial compliance with the approved
preliminary plat as required. However, at the point more building lots are proposed than were
approved with the preliminary plat, lots will either need to be decreased in accord with that
approved or, a new preliminary plat for the remaining area will be required; additional
common open space should also be added to equal that required to be provided with the
preliminary plat (i.e. 31.66 acres or 16.55%). The updated development plan and qualified open
space exhibit included in Exhibit E depicts 10 additional lots (not counting the 9 lots approved with
the Trilogy subdivision plat) than were shown on the approved preliminary plat and less open space.
As required with the previous final plat approval, the applicant submitted an exhibit, included in
Exhibit F, which depicts the location of site amenities provided and proposed for the overall
development. The proposed amenities comply with UDC standards and the preliminary plat approval.
Amenities for the overall subdivision consists of 1.3 and 0.70 acre park/open space areas, two (2)
swimming pools, two (2) tot lots, several micro-path connections, a 7.5 acre City park, and a segment
of the City’s multi-use regional pathway along Chinden Blvd.
The plan in Exhibit E includes the 2.5 acre property consisting of 9 buildable lots recently acquired
by this developer at the west boundary of Phase 6 that was previously included in the Trilogy
Subdivision preliminary plat; a new preliminary plat may be required for that area or it may be
included as a future phase of this development (while still under the Trilogy preliminary plat
approval), as determined by H-2018-0024. This area shouldn’t be included within the development
area shown in Exhibit E as it wasn’t included in the preliminary plat boundary of Bainbridge
Subdivision. Without these lots, there are still 12 more lots that were approved with the Bainbridge
preliminary plat which were created from reductions in the width of lots based on market
adjustments. The applicant plans to apply for a new preliminary plat to accommodate the extra
number of lots as they get closer to Ten Mile Road and the LDS Church site.
Note: In 2016, Council approved a modification to UDC 11-3A-6C to allow the irrigation easement
along the south boundary of this subdivision to be located within adjacent building lots rather than a
common lot as previously proposed (H-2016-0115).
VI. SITE SPECIFIC CONDITIONS
1. Applicant shall meet all terms of the approved annexation (AZ-05-058, Development Agreement
#109061598), preliminary plat (PP-13-011) and easement modification (H-2016-0115)
applications approved for this site.
Meridian City Council Meeting Agenda July 10, 2018 – Page 286 of 522
Bainbridge Subdivision No. 8 – FP H-2018-0053 3
2. The applicant shall obtain the City Engineer’s signature on the final plat within two years of the
City Engineer’s signature on the previous phase final plat in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat prepared by KM Engineering, stamped on 4/23/18 by Aaron L. Ballard, shall be
revised as follows:
a. “Block 28” shall be labeled on the face of the plat.
b. Note #14: “As shown hereon, Lots 1312 and 13, Block 9 . . .”
c. Graphically depict the 20-foot wide easement along the southern boundary of the subdivision
for the McMullen Lateral as outlined in the letter from Don Brown, McMullan Lateral MUA
President with application File #H-2016-0115. Also include a note stating this subdivision is
subject to a McMullen Lateral Water Users Association, Inc. license agreement per
Instrument No. 2017-008057 of Ada County records.
d. Graphically depict the easement for the 18-inch diameter gravity irrigation pipe traversing
along the east side of Blocks 26 and 27.
5. The landscape plan prepared by KM Engineering, dated 4/26/18, is approved as submitted.
6. All fencing installed on the site must be consistent with the standards listed in UDC 11-3A-7. If
permanent fencing does not exist at the subdivision boundary, temporary construction fencing to
contain debris shall be installed around this phase prior to release of building permits.
7. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does
not relieve the Applicant of responsibility for compliance.
8. Prior to the issuance of any new building permit, the property shall be subdivided in accordance
with the UDC.
9. The street light plan submitted as part of the development plans, appears to meet city
requirements based on a preliminary review.
10. An updated version of the development/concept plan for the overall development included in
Exhibit E shall be submitted with each subsequent final plat phase of development to ensure
substantial compliance with the preliminary plat as required by UDC 11-6B-3D.2.
VII. GENERAL REQUIREMENTS
1. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer
mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set forth in
UDC 11-5C-3B.
Meridian City Council Meeting Agenda July 10, 2018 – Page 287 of 522
Bainbridge Subdivision No. 8 – FP H-2018-0053 4
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
6. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior
to final plat signature. This surety will be verified by a line item cost estimate provided by the
owner to the City. The applicant shall be required to enter into a Development Surety Agreement
with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,
cash deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4B.
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
Meridian City Council Meeting Agenda July 10, 2018 – Page 288 of 522
Bainbridge Subdivision No. 8 – FP H-2018-0053 5
18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development plan
set for approval, which must include the location of any existing street lights. The contractor’s
work and materials shall conform to the ISPWC and the City of Meridian Supplemental
Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility
Coordinator at 898-5500 for information on the locations of existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to signature of the final plat by the City Engineer.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment
procedures and inspections.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year -round
source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single -point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
V. EXHIIBITS
A. Vicinity/Zoning Map
B. Preliminary Plat (dated: 4/30/13)
C. Proposed Final Plat (dated: 4/23/18)
D. Proposed Landscape Plan (dated: 4/26/18)
E. Updated Development Plan with Qualified Open Space Exhibit (dated: 5/3/18)
F. Overall Subdivision Amenity Plan
Meridian City Council Meeting Agenda July 10, 2018 – Page 289 of 522
Bainbridge Subdivision No. 8 – FP H-2018-0053 6
Exhibit A – Vicinity/Zoning Map
Meridian City Council Meeting Agenda July 10, 2018 – Page 290 of 522
Bainbridge Subdivision No. 8 – FP H-2018-0053 7
Exhibit B – Preliminary Plat (dated: 8/10/17)
Meridian City Council Meeting Agenda July 10, 2018 – Page 291 of 522
Bainbridge Subdivision No. 8 – FP H-2018-0053 8
Exhibit C – Proposed Final Plat (dated: 4/23/18)
Meridian City Council Meeting Agenda July 10, 2018 – Page 292 of 522
Bainbridge Subdivision No. 8 – FP H-2018-0053 9
Meridian City Council Meeting Agenda July 10, 2018 – Page 293 of 522
Bainbridge Subdivision No. 8 – FP H-2018-0053 10
Exhibit D – Proposed Landscape Plan (dated: 4/26/18)
Meridian City Council Meeting Agenda July 10, 2018 – Page 294 of 522
Bainbridge Subdivision No. 8 – FP H-2018-0053 11
Exhibit E: Updated Development Plan with Updated Qualified Open Space Exhibit (dated: 5/3/18)
Note: The plan below was not updated with this application to reflect reconfiguration of lots/open space
in this phase.
Note: Single-family lot count includes 9 lots that were included in the preliminary plat for Trilogy Subdivision
that were obtained by this developer that were not within the boundary of the subject preliminary plat.
Meridian City Council Meeting Agenda July 10, 2018 – Page 295 of 522
Bainbridge Subdivision No. 8 – FP H-2018-0053 12
Exhibit F: Overall Subdivision Amenity Plan
Meridian City Council Meeting Agenda July 10, 2018 – Page 296 of 522
Bainbridge Subdivision No. 8 – FP H-2018-0053 13
Meridian City Council Meeting Agenda July 10, 2018 – Page 297 of 522
Bainbridge Subdivision No. 8 – FP H-2018-0053 14
Meridian City Council Meeting Agenda July 10, 2018 – Page 298 of 522
Bainbridge Subdivision No. 8 – FP H-2018-0053 15
Meridian City Council Meeting Agenda July 10, 2018 – Page 299 of 522
From:Kameron Nauahi
To:Sonya Allen ; C.Jay Coles; Charlene Way ; Chris Johnson
Cc:Mike Wardle; Jon Wardle
Subject:RE: Bainbridge Sub. 8 - FP H-2018-0053 Staff Recommendation Council for June 26th
Date:Monday, June 25, 2018 10:02:22 AM
All,
We have reviewed the staff report and recommended conditions of approval and agree with
the analysis. We request that this item be placed on City Council agenda for June 26th .
Thank you,
Kameron Nauahi | Assistant Project Manager
BRIGHTON CORPORATION
12601 W. Explorer, Suite 200 | Boise, ID 83713
Direct 208.287.0504 | Cell 208.830.3629
From: Sonya Allen [mailto:sallen@meridiancity.org]
Sent: Monday, June 25, 2018 9:46 AM
To: Kameron Nauahi <knauahi@brightoncorp.com>; C.Jay Coles <cjcoles@meridiancity.org>;
Charlene Way <cway@meridiancity.org>; Chris Johnson <cjohnson@meridiancity.org>
Cc: Mike Wardle <mwardle@brightoncorp.com>; Jon Wardle <jwardle@brightoncorp.com>
Subject: RE: Bainbridge Sub. 8 - FP H-2018-0053 Staff Recommendation Council for June 26th
Kameron,
I’ve revised the staff report per your request below (see attached). Please confirm if you’re now in
agreement with the staff report as revised.
Thanks,
Sonya
From: Kameron Nauahi [mailto:knauahi@brightoncorp.com ]
Sent: Friday, June 22, 2018 3:50 PM
To: Sonya Allen; C.Jay Coles; Charlene Way; Chris Johnson
Cc: Mike Wardle; Jon Wardle
Subject: RE: Bainbridge Sub. 8 - FP H-2018-0053 Staff Recommendation Council for June 26th
All,
We have reviewed the staff report and recommended conditions of approval — with one
exception — agree with the analysis and recommended conditions of approval.
Site Specific Condition 4(c):
“Graphically depict the 20-foot wide easement along the southern boundary of the subdivision for
the McMullen Lateral as outlined in the letter from Don Brown, McMullan Lateral MUA President
with application File #H-2016-0115. Also include a note stating that the Bainbridge Homeowner’s
Association is responsible for all repairs, if needed, within said easement This subdivision is subject
Meridian City Council Meeting Agenda July 10, 2018 – Page 300 of 522
to a McMullen Lateral Water Users Association, Inc. license agreement per instrument no. 2017-
008057 of Ada County records .”
With that, we request the item be placed on City Council agenda for June 26 th .
Kameron Nauahi | Assistant Project Manager
BRIGHTON CORPORATION
12601 W. Explorer, Suite 200 | Boise, ID 83713
Direct 208.287.0504 | Cell 208.830.3629
From: Sonya Allen [mailto:sallen@meridiancity.org]
Sent: Friday, June 22, 2018 2:01 PM
To: C.Jay Coles <cjcoles@meridiancity.org>; Charlene Way <cway@meridiancity.org>; Chris Johnson
<cjohnson@meridiancity.org>
Cc: Kameron Nauahi <knauahi@brightoncorp.com>; Mike Wardle <mwardle@brightoncorp.com >;
Jon Wardle <jwardle@brightoncorp.com>
Subject: Bainbridge Sub. 8 - FP H-2018-0053 Staff Recommendation Council for June 26th
Attached is the staff report for the proposed final plat for Bainbridge Sub. 8. This item is
scheduled to be on the City Council agenda on June 26 th . The hearing will be held at City
Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions.
Kameron - Please submit a written response to the staff report to the City Clerk’s office
(cjcoles@meridiancity.org, cway@meridiancity.org , cjohnson@meridiancity.org and myself
(e-mail or fax) prior to the meeting.
Thanks,
Sonya
City of Meridian
33 E. Broadway Ave., Meridian, Idaho 83642
Phone: 208-888-4433
www.meridiancity.org
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to
the Idaho law, in regards to both release and retention, and may be released upon request,
unless exempt from disclosure by law.
Meridian City Council Meeting Agenda July 10, 2018 – Page 301 of 522
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4R
Project/File Number: H-2018-0055
Item Title: Seyam East
Final Order for Seyam East (H-2018-0055) by Volante
Investments, LLLP Located on the north side of E. Franklin Rd.
midway between N. Eagle Rd. and N. Cloverdale Rd.
Meetina Notes
9 APPROVED
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SEYAM EAST SUBDIVISION – FP H-2018-0055
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: JUNE 26, 2018
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF 10 BUILDING
LOTS ON 22.98 ACRES OF LAND
IN THE I-L ZONING DISTRICT
FOR SEYAM EAST SUBDIVISION
BY: VOLANTE INVESTMENTS,
LLLP
APPLICANT
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CASE NO. H-2018-0055
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on June 26, 2018 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING SEYAM EAST SUBDIVISION,
SITUATED IN THE S ½ OF SECTION 9, TOWNSHIP 3 NORTH, RANGE 1
EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO,
2018, HANDWRITTEN DATE: 5/11/18, by STEVEN C. WELLINGTON, PLS,
SHEET 1 OF 4,” is conditionally approved subject to those conditions of Staff as
Meridian City Council Meeting Agenda July 10, 2018 – Page 303 of 522
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SEYAM EAST SUBDIVISION – FP H-2018-0055
Page 2 of 3
set forth in the staff report to the Mayor and City Council from the Planning and
Development Services divisions of the Community Development Department
dated June 26, 2018, a true and correct copy of which is attached hereto marked
“Exhibit A” and by this reference incorporated herein, and the response letter
from Kent Brown, a true and correct copy of which is attached hereto marked
“Exhibit B” and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Meridian City Council Meeting Agenda July 10, 2018 – Page 304 of 522
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the � 0 day of
, 2018.
By:
Tammy de erd
,ArvE �a r, Ci of Meridian
Attest: 0
('i1y Of w
EIDIANf-
IDAHO
C Coles
Crtv Clerk s� SEAL
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City Attorney.
By:
Dated:
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SEYAM EAST SUBDIVISION — FP H-2018-0055
Page 3 of 3
From:kent brown
To:Sonya Allen
Cc:C.Jay Coles ; Charlene Way ; Chris Johnson ; Brad Miller
Subject:Re: Seyam East - FP H-2018-0055 Staff Recommendation to Council for June 26th - REVISED
Date:Monday, June 25, 2018 5:22:13 AM
Sonya we have reviewed the conditions of approval and understand and will
comply.
Kent Brown
On Fri, Jun 22, 2018 at 2:26 PM, Sonya Allen <sallen@meridiancity.org > wrote:
Please replace the report I sent earlier with the attached one, thx.
From: Sonya Allen
Sent: Friday, June 22, 2018 12:19 PM
To: C. Jay Coles; Charlene Way; Chris Johnson
Cc: 'Brad Miller'; kent brown (kentlkb@gmail.com )
Subject: Seyam East - FP H-2018-0055 Staff Recommendation to Council for June 26th
Attached is the staff report for the proposed final plat for Seyam East. This item is
scheduled to be on the City Council agenda on June 26 th . The hearing will be held at City
Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any
questions.
Kent - Please submit a written response to the staff report to the City Clerk’s office
(cjcoles@meridiancity.org, cway@meridiancity.org , cjohnson@meridiancity.org and myself
(e-mail or fax) prior to the meeting.
Thanks,
Sonya
City of Meridian33 E. Broadway Ave., Meridian, Idaho 83642Phone: 208-888-4433www.meridiancity.org
EXHIBIT B
Meridian City Council Meeting Agenda July 10, 2018 – Page 306 of 522
All e-mail messages sent to or received by City of Meridian e-mail accounts aresubject to the Idaho law, in regards to both release and retention, and may bereleased upon request, unless exempt from disclosure by law.
--
Kent Brown
Kent Brown Planning Services
3161 E. Springwood Drive Meridian, ID 83642
P: 208-871-6842
Meridian City Council Meeting Agenda July 10, 2018 – Page 307 of 522
Seyam East – FP H-2018-0055 PAGE 1
STAFF REPORT
MEETING DATE: June 26, 2018
TO: Mayor & City Council
FROM: Sonya Allen, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Seyam East - FP (H-2018-0055)
I. APPLICATION SUMMARY
The applicant, Volante Investments, LLLP, has applied for a final plat (FP) consisting of 10 building
lots on 22.98 acres of land in the I-L (Light Industrial) zoning district.
II. STAFF RECOMMENDATION
Staff recommends approval of the Seyam East subdivision final plat based on the analysis provided
below in Section V.
III. PROPOSED MOTION
Approval
I move to approve File Number H-2018-0055 as presented in the staff report for the hearing date of
June 26, 2018, with the following modifications: (Add any proposed modifications.)
Denial
I move to deny File Number H-2018-0055, as presented during the hearing on June 26, 2018, for the
following reasons: (You should state specific reasons for denial.)
Continuance
I move to continue File Number H-2018-0055 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The subject property is generally located on the north side of E. Franklin Road, midway between
N. Eagle Rd. and N. Cloverdale Rd., in the south ½ of Section 9, T. 3N., R. 1E.
B. Applicant:
Volante Investments, LLLP
3084 E. Lanark St.
Meridian, ID 83642
C. Owner:
Same as applicant
EXHIBIT A
Meridian City Council Meeting Agenda July 10, 2018 – Page 308 of 522
Seyam East – FP H-2018-0055 PAGE 2
D. Representative:
Kent Brown, Kent Brown Planning Services
3161 E. Springwood Dr.
Meridian, ID 83642
V. STAFF ANALYSIS
The proposed final plat depicts 10 building lots on 22.98 acres of land in the I-L zoning district.
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat in accord with the requirements listed in UDC 11-6B-3C.2. Because the number of buildable lots
on the proposed final plat is the same as shown on the approved preliminary plat, staff deems the final
plat in substantial compliance with the approved preliminary plat.
VI. SITE SPECIFIC CONDITIONS
1. Applicant shall meet all terms of the approved annexation and preliminary plat (H-2017-0159),
and development agreement (Instrument No. 2018-052342).
2. The applicant shall obtain the City Engineer’s signature on the final plat within two (2) years of
City Council approval of the preliminary plat (by 3/20/2020); or, apply for a time extension in
accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat prepared by Wellington Land Surveying, stamped on 5/11/18 by Steven C.
Wellington, included in Exhibit C shall be revised as follows:
a. Easement Notes #7, 8 and 10 (pg. 2): Include recorded instrument number.
b. Notes (pg. 2): Re-number note #12; it should be #8.
5. The landscape plan prepared by South Landscape Architecture, dated 11/17/17, included in
Exhibit D is approved as submitted.
6. The facades of structures and portions of the site on Lot 1, Block 1 and Lots 1 and 4, Block 2
adjacent to Franklin Road, an entryway corridor, shall develop in accord with the standards
contained in the City’s Architectural Standards Manual for commercial developments, rather than
industrial developments, because of their location adjacent to an entryway corridor (Franklin
Road. The facades and portions of the site not directly adjacent to Franklin Rd. may develop in
accord with the standards contained in the Architectural Standards Manual for industrial
developments.
7. All fencing installed on the site must comply with the standards listed in UDC 11-3A-6 and 11-
3A-7. If permanent perimeter fencing is not provided along the boundaries of the site, temporary
fencing to contain debris during construction shall be installed prior to release of building
permits.
8. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does
not relieve the Applicant of responsibility for compliance.
9. Additional streetlights are required on all roads to meet the minimum spacing required in drawing
6C of the Meridian Design Standards. Two additional type 1 or davit poles are required on
Franklin Road. Plan requirements can be found in section 6-5 of the Improvement Standards for
Street Lighting at http://www.meridiancity.org/public_works.aspx?id=272
Meridian City Council Meeting Agenda July 10, 2018 – Page 309 of 522
Seyam East – FP H-2018-0055 PAGE 3
10. Applicant to coordinate fire hydrant locations during plan review. Available flow at longest
proposed dead end is 1500 gpm at 20 psi at the main.
VII. GENERAL REQUIREMENTS
1. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer
mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set forth in
UDC 11-5C-3B.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
6. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior
to final plat signature. This surety will be verified by a line item cost estimate provided by the
owner to the City. The applicant shall be required to enter into a Development Surety Agreement
with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,
cash deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting
Meridian City Council Meeting Agenda July 10, 2018 – Page 310 of 522
Seyam East – FP H-2018-0055 PAGE 4
that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4B.
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a mi nimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development plan
set for approval, which must include the location of any existing street lights. The contractor’s
work and materials shall conform to the ISPWC and the City of Meridian Supplemental
Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility
Coordinator at 898-5500 for information on the locations of existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B ) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to signature of the final plat by the City Engineer.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment
procedures and inspections.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year -round
source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface
Meridian City Council Meeting Agenda July 10, 2018 – Page 311 of 522
Seyam East – FP H-2018-0055 PAGE 5
or well water for the primary source. If a surface or well source is not availab le, a single-point
connection to the culinary water system shall be required. If a single -point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
V. EXHIIBITS
A. Vicinity Map
B. Approved Preliminary Plat (dated: 10/31/16)
C. Proposed Final Plat (dated: 5/11/18)
D. Proposed Landscape Plan (dated: 11/17/17)
Meridian City Council Meeting Agenda July 10, 2018 – Page 312 of 522
Seyam East – FP H-2018-0055 PAGE 6
Exhibit A – Vicinity/Zoning Map
Meridian City Council Meeting Agenda July 10, 2018 – Page 313 of 522
Seyam East – FP H-2018-0055 PAGE 7
Exhibit B – Approved Preliminary Plat (dated: 10/31/16)
Meridian City Council Meeting Agenda July 10, 2018 – Page 314 of 522
Seyam East – FP H-2018-0055 PAGE 8
Exhibit C – Proposed Final Plat (dated: 5/11/18)
Meridian City Council Meeting Agenda July 10, 2018 – Page 315 of 522
Seyam East – FP H-2018-0055 PAGE 9
Meridian City Council Meeting Agenda July 10, 2018 – Page 316 of 522
Seyam East – FP H-2018-0055 PAGE 10
Exhibit D –Proposed Landscape Plan (dated: 11/17/17)
Meridian City Council Meeting Agenda July 10, 2018 – Page 317 of 522
Seyam East – FP H-2018-0055 PAGE 11
Meridian City Council Meeting Agenda July 10, 2018 – Page 318 of 522
Seyam East – FP H-2018-0055 PAGE 12
Meridian City Council Meeting Agenda July 10, 2018 – Page 319 of 522
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4S
Project/File Number: H-2018-0056
Item Title: Timberline Subdivision No. 1
Final Order for Timberline Subdivision No. 1 (H-2018-0056) by
Bailey Investments, LLC Located at 655 and 735 W. Victory Rd.
Meetina Notes
9 APPROVED
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR TIMBERLINE SUBDIVISION NO. 1 – FP H-2018-0056
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: JUNE 19, 2018
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF 24 SINGLE-
FAMILY RESIDENTIAL
BUILDING LOTS AND 3 COMMON
LOTS ON 7.502 ACRES OF LAND
IN THE R-8 ZONING DISTRICT
FOR TIMBERLINE SUBDIVISION
NO. 1
BY: BAILEY INVESTMENTS, LLC
APPLICANT
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CASE NO. H-2018-0056
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on June 19, 2018 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING TIMBERLINE SUBDIVISION NO. 1, A
PARCEL OF LAND LOCATED IN THE NW ¼ OF THE NE 1/4 OF SECTION
25, T.3N., R.1W., B.M. MERIDIAN, ADA COUNTY, IDAHO, 2018,
HANDWRITTEN DATE: 03/01/18, by CARL PORTER, PLS, SHEET 1 OF 3,”
is conditionally approved subject to those conditions of Staff as set forth in the
Meridian City Council Meeting Agenda July 10, 2018 – Page 321 of 522
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR TIMBERLINE SUBDIVISION NO. 1 – FP H-2018-0056
Page 2 of 3
staff report to the Mayor and City Council from the Planning and Development
Services divisions of the Community Development Department dated June 19,
2018, a true and correct copy of which is attached hereto marked “Exhibit A” and
by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
Meridian City Council Meeting Agenda July 10, 2018 – Page 322 of 522
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the i D I I ' day of
2018.
B
Tammy de erd
rAuayor, of Meridian
Attest:
4PIA
VI EVIDIAN!C.J y Coles �DANOCitvClerk SEAL
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City Attorney.
By: Dated:
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR TIMBERLINE SUBDIVISION NO. 1 — FP H-2018-0056
Page 3 of 3
Exhibit A
Timberline Subdivision No. 1– FP (H-2018-0056) PAGE 1
STAFF REPORT
MEETING DATE: June 19, 2018
TO: Mayor and City Council
FROM: Josh Beach, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Timberline Subdivision No. 1– FP (H-2018-0056)
I. APPLICATION SUMMARY
The applicant, Bailey Investments, has applied for final plat (FP) approval of 24 single-family
residential building lots and 3 common lots on 7.502 acres of land in an existing R-8 zoning district,
for Timberline Subdivision No. 1.
II. STAFF RECOMMENDATION
Staff recommends approval of the Timberline Subdivision No. 1 final plat subject to the conditions
noted in Sections VI and VII below. These conditions shall be considered in full, unless expressly
modified or deleted by motion of the City Council.
III. PROPOSED MOTION
Approval
I move to approve File Number H-2018-0056 as presented in the staff report for the hearing date of
June 19, 2018, with the following modifications: (Add any proposed modifications.)
Denial
I move to deny File Number H-2018-0056, as presented during the hearing on June 19, 2018, for the
following reasons: (You should state specific reasons for denial.)
Continuance
I move to continue File Number H-2018-0056 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located at 655 and 735 W. Victory Road, in the NE ¼ of Section 25, Township 3N.,
Range 1W.
B. Applicant/Owner:
Bailey Investments, LLC
2338 W. Boulder Bar Drive
Meridian, ID 83646
C. Representative:
Penelope Constantikes, Riley Planning Services
P. O. Box 405
Meridian City Council Meeting Agenda July 10, 2018 – Page 324 of 522
Exhibit A
Timberline Subdivision No. 1– FP (H-2018-0056) PAGE 2
Boise, ID 83701
V. STAFF ANALYSIS
The proposed final plat depicts 24 single-family residential building lots and 3 common lots on 7.502
acres of land in an R-8 zoning district. The gross density of the proposed subdivision is 3.20 dwelling
units (d.u.) per acre and a gross density of 4.86 dwelling units (d.u.) per acre. All of the lots are for
single-family buildings and must comply with the dimensional standards of the R-8 zoning district
listed in UDC Table 11-2A-6. Staff has reviewed the proposed plat and found it in compliance with
the aforementioned dimensional standards. The open space provided for this development includes
approximately 15% of the site or 1.16 acres of land. The proposed amenities include a covered picnic
shelter with tables and a play structure.
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat in accord with the requirements listed in UDC 11-6B-3C.2. The overall design of the plat has
changes somewhat from the preliminary plat. The applicant has added an additional pathway that was
an added condition from the City Council.
The number of buildable lots and common area is the same as what was approved with the
preliminary plat; therefore, staff finds the proposed final plat in substantial compliance with the
approved preliminary plat.
VI. SITE SPECIFIC CONDITIONS
1. The applicant shall comply with all applicable conditions of approval associated with this site
(AZ-13-014; H-2017-0140; and recorded development agreement instrument #114007668).
2. The applicant has until March 20, 2020, to obtain City Engineer’s signature on the final plat or
apply for a time extension in accord with UDC 11-6B-7.
3. The final plat prepared by Sawtooth Land Surveying, LLC, dated 03/01/2018, prepared by Carl
Porter, shall be revised as follows:
a. The correct instrument number shall be added to note #9.
b. Note #10 shall be revised to say the following “Lots 1, 7, 8 and 9 of Block 2 are common
lots to be owned and maintained by the homeowners association.
c. Note #11 shall read as follows “Lots 1, 7, 8 and 9 shall be used for homeowner pedestrian
access and landscaping and are subject to a blanket easement across said lots for public
utilities, irrigation, and lot drainage.
d. Note #12 shall read as follows “Lot 8, Block 2 contains a private driveway and shall…”
e. Not #14 shall read as follows: “This development is subject to City of Meridian
development agreement # 114007668.”
4. The submitted landscape plan prepared by Stack Rock Group, dated 03/12/2018 shall be revised
as follows:
a. The applicant shall place a pedestrian pathway from the south end of Lot 8, Block 2 and
shall terminate the pathway on the west boundary of Lot 1, Block 2.
b. The pedestrian pathway shall be landscaped in accord with UDC 11-3B-5 and UDC 1-
3B-12.
c. With submittal of the final plat mylar application, the applicant shall provide a revised
landscape plan indicating the specific amenities for the subdivision as well as their
specific locations on the specified common lot(s).
Meridian City Council Meeting Agenda July 10, 2018 – Page 325 of 522
Exhibit A
Timberline Subdivision No. 1– FP (H-2018-0056) PAGE 3
5. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from
the United States Postal Service stating that the applicant has received approval for the location of
mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information.
6. Staff’s failure to cite specific ordinance provisions or conditions f rom the preliminary plat does
not relieve the applicant of responsibility for compliance.
7. Prior to City Engineer’s signature on the final plat, the applicant shall provide an exhibit that
shows the setbacks, building envelope, and orientation of the lots and structures on all common
lots.
8. The applicant shall construct single family detached dwellings in accord with the recorded
development agreement.
9. The applicant shall receive approval of the street names prior to signature on the final plat.
10. The common driveway at Lot 8 is too long. It needs a turn around. There shall also be a
temporary turnaround at lots 12 and 16 until the next phase is built. Prior to submittal of the final
plat mylar, the applicant shall submit the turnarounds for approval.
11. Additional streetlights are required to meet the spacing requirements of drawing 6C of the
Meridian Design Standards. Anticipate 2 additional streetlights required.
12. Revise the water plans per PP comments. Do not connect to the existing water main at the end of
Bear Claw Ave., as it has been abandoned. Terminate the water main in Bear Claw Ave with a
fire hydrant.
VII. GENERAL REQUIREMENTS
1. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer
mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set forth in
UDC 11-5C-3B.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
6. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior
to final plat signature. This surety will be verified by a line item cost estimate provided by the
Meridian City Council Meeting Agenda July 10, 2018 – Page 326 of 522
Exhibit A
Timberline Subdivision No. 1– FP (H-2018-0056) PAGE 4
owner to the City. The applicant shall be required to enter into a Development Surety Agreement
with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,
cash deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4B.
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
Meridian City Council Meeting Agenda July 10, 2018 – Page 327 of 522
Exhibit A
Timberline Subdivision No. 1– FP (H-2018-0056) PAGE 5
installed at developer’s expense. Final design shall be submitted as part of the development plan
set for approval, which must include the location of any existing street lights. The contractor’s
work and materials shall conform to the ISPWC and the City of Meridian Supplemental
Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility
Coordinator at 898-5500 for information on the locations of existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to signature of the final plat by the City Engineer.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment
procedures and inspections.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
VIII. EXHIBITS
A. Vicinity Map
B. Approved Preliminary Plat (dated: 01/08/2018)
C. Proposed Final Plat (dated: 03/01/2018)
D. Proposed Landscape Plan (dated: 03/12/2018)
E. Proposed Amenities
Meridian City Council Meeting Agenda July 10, 2018 – Page 328 of 522
Exhibit A
Timberline Subdivision No. 1– FP (H-2018-0056) PAGE 6
Exhibit A – Vicinity Map
Meridian City Council Meeting Agenda July 10, 2018 – Page 329 of 522
Exhibit A
Timberline Subdivision No. 1– FP (H-2018-0056) PAGE 7
Exhibit B – Approved Preliminary Plat (dated: 01/08/2018)
Meridian City Council Meeting Agenda July 10, 2018 – Page 330 of 522
Exhibit A
Timberline Subdivision No. 1– FP (H-2018-0056) PAGE 8
Exhibit C – Proposed Final Plat (dated: 03/01/2018)
Meridian City Council Meeting Agenda July 10, 2018 – Page 331 of 522
Exhibit A
Timberline Subdivision No. 1– FP (H-2018-0056) PAGE 9
Exhibit D – Proposed Landscape Plan (dated: 03/12/2018)
Meridian City Council Meeting Agenda July 10, 2018 – Page 332 of 522
Exhibit A
Timberline Subdivision No. 1– FP (H-2018-0056) PAGE 10
Exhibit E. – Proposed Amenities
Meridian City Council Meeting Agenda July 10, 2018 – Page 333 of 522
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4T
Project/File Number: H-2018-0032
Item Title: Entrata Farms
Findings of Fact, Conclusion of Law for Denial of Entrata Farms
(H-2018-0032) by James Doolin, FIG Village at Parkside, Located
at 3880 and 3882 W Franklin Rd.
Meetinq Notes
9 APPROVED
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS
OF LAW AND DECISION &
ORDER FOR DENIAL
L IDIA \ ,-
IUAH+
In the Matter of the Request for Annexation and zoning (AZ) of 19.07 acres of land with an R-40
zoning district; Preliminary plat (PP) consisting of 60 building lots and 3 common lots on 18.18 acres
of land in the R-40 zoning district; and, Conditional use permit (CUP) for a multi -family development
consisting of 278 dwelling units in an R-40 zoning district, by James Doolin, Fig Village at Parkside,
LLC.
Case No(s). H-2018-0032
For the City Council Hearing Date of: June 19, 2018 (Findings on July 10, 2018)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of June 19, 2018, incorporated by
reference)
2. Process Facts (see attached Staff Report for the hearing date of June 19, 2018, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of June 19, 2018,
incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of June 19, 2018, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning
Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title
11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The Meridian Council shall apply the standards listed in Idaho Code §67-6511 and §11-513-3 and
§ 11-513-6 of the Unified Development Code to review the annexation application and the
preliminary plat and conditional use permit.
4. Urban services may not be able to be reasonably provided to the proposed development while
maintaining the current levels of service for existing residents in the City, including residents for
projects previously approved, but not yet constructed, as well as the future residents of this project.
5. Annexation at this time is not in the best interest of the City.
6. That this denial is based upon the staff report, applicant and public comments at the public
hearing date of June 19, 2018, incorporated by reference.
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FOR DENIAL
FILE NO(S). H-2018-0032 - 1 -
C. Decision and Order
Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant's request for annexation & zoning is hereby denied since the proposed
application is not in the best of the City at this time for the reasons set forth in the Staff Report
from June 19, 2018. Based on the denial of the annexation & zoning request, the preliminary
plat and conditional use permit are consequently denied.
D. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
E. Attached: Staff Report for the hearing date of June 19, 2018.
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FOR DENIAL
FILE NO(S). H-2018-0032 - 2 -
By action of the City Council at its regular meeting held on the0 day of CJ 2018.
COUNCIL PRESIDENT JOE BORTON VOTED ye(,
COUNCIL VICE PRESIDENT LUKE CAVENER VOTED �/e6t
COUNCIL, MEMBER ANNE LITTLE ROBERTS VOTED
`lam
COUNCIL MEMBER TY PALMER VOTED / t
COUNCIL MEMBER TREG BERNT VOTED l/
`
COUNCIL MEMBER GENESIS MILAM VOTED
MAYOR TAMMY de WEERD VOTED
(TIE BREAKER)
Mayor Ta de Weerd
Attest:
o
�Cicy of w
E IDIAN& -
�o�Mo
ay Cole SEAL
Clerk Q'i
Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By: City Clerk's Office
Dated: j-[0- l e
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FOR DENIAL
FILEN,OO(1S). H-2018-0032 - 3-
�nI
Entrata Farms – AZ, PP, CUP (H-2018-0032) PAGE 1
STAFF REPORT
HEARING DATE: June 19, 2018
TO: Mayor & City Council
FROM: Sonya Allen, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Entrata Farms – AZ, CUP, PP (H-2018-0032)
I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST
The applicant, James Doolin, Fig Village at Parkside, LLC, has submitted an application for the following:
Annexation and zoning (AZ) of 19.07 acres of land with an R-40 zoning district;
Preliminary plat (PP) consisting of 60 building lots and 3 common lots on 18.18 acres of land in the
R-40 zoning district; and,
Conditional use permit (CUP) for a multi-family development consisting of 278 dwelling units in an
R-40 zoning district.
II. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed AZ, PP and CUP applications based on the Findings of Fact and
Conclusions of Law in Exhibit D of this report.
The Meridian Planning & Zoning Commission heard these items on May 17, 2018. At the public
hearing, the Commission moved to recommend approval of the subject AZ, CUP and PP requests.
a. Summary of Commission Public Hearing:
i. In favor: James Doolin, Applicant
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: John Carpenter, T-O Engineers, Applicant’s Representative (response to
the staff report)
v. Staff presenting application: Sonya Allen
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
i. Request for clarification from Staff by the applicant in regard to items noted in the
Applicant’s letter to Staff dated May 15, 2018, as follows:
The UDC does not have a minimum dwelling unit size in the R-40 district per UDC Table
11-2A-8; the 1,000 square foot requirement refers to minimum property (i.e. lot) size per
dwelling unit.
The minimum setbacks in the R-40 district measured from the property line for multi-
family units are as follows: 20’ to garage, 12’ rear, and 10’ side (the purpose is to provide a
minimum 20’ separation between units as required by the Building/Fire Code) – the typical
setbacks depicted on the unit layouts in Exhibit A.2 are approved as shown.
Street buffers are not required in the R-40 district along local streets (i.e. N. Entrata Way
& W. Perugia St.) per UDC Table 11-2A-8;
A landscape buffer to residential uses is not required along the west property boundary
per UDC Table 11-2A-8;
EXHIBIT A
Meridian City Council Meeting Agenda July 10, 2018 – Page 335 of 522
Entrata Farms – AZ, PP, CUP (H-2018-0032) PAGE 2
Common open space for the overall development is allowed to be provided on individual
building lots within the development;
A minor amount of landscaping was removed from the total open space calculations
depicted in Exhibit A.5 for the right-in turn lane from W. Franklin Rd; the resulting open
space still exceeds UDC standards.
c. Key Issues of Discussion by Commission:
i. The Applicant’s request for the Certificate of Zoning Compliance application to be allowed to
be submitted prior to the final plat being recorded instead of after as required in condition
#1.3.4.
d. Commission Change(s) to Staff Recommendation:
i. Strike condition #1.5. 7 as it does not apply to this development (applies to a development
agreement modification which is not requested);
ii. Modify condition #1.2.3 to add the language, “if allowed by ACHD” (pertaining to the
requirement for the storm drainage swale along Franklin Rd. to be vegetated).
e. Outstanding Issue(s) for City Council:
i. The applicant’s request for a waiver to UDC 11-3A-6B.3 to not pipe the Purdam Drain and
leave it open.
The Meridian City Council heard these items on June 19, 2018. At the public hearing, the Council
denied the subject AZ, PP and CUP requests.
a. Summary of City Council Public Hearing:
i. In favor: James Doolin, Applicant
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: None
v. Staff presenting application: Sonya Allen
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
i. None
c. Key Issues of Discussion by Council:
i. Concern pertaining to long-term property management of the development with different
property owners of each lot (i.e. consistent property maintenance between the units); and
ii. Concern regarding ability to maintain existing levels of service in the City if the subject
development is approved.
d. Key Council Changes to Staff/Commission Recommendation
i. Council voted to deny the application based on the concerns noted above and the finding that the
proposed annexation and zoning is not in the best interest of the City (see Findings in Exhibit D).
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0032, as
presented in the staff report for the hearing date of June 19, 2018, with the following modifications: (Add
any proposed modifications.)
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0032, as
presented during the hearing on June 19, 2018, for the following reasons: (You should state specific reasons
for denial.)
Meridian City Council Meeting Agenda July 10, 2018 – Page 336 of 522
Entrata Farms – AZ, PP, CUP (H-2018-0032) PAGE 3
Continuance
I move to continue File Number H-2018-0032 to the hearing date of (insert continued hearing date here) for
the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located at 3880 & 3882 W. Franklin Road, in the south ½ of Section 10, Township 3 North,
Range 1 West.
B. Applicant:
James Doolin, Fig Village at Parkside, LLC
4685 S. Highland Dr., Ste. 202
Salt Lake City, UT 84117
C. Owners:
2FP, LLC
1002 N. Happy Valley Rd.
Nampa, ID 83689
Mathew LeBaron
1214 2nd St. South
Nampa, ID 83651
D. Representative:
Same as Applicant
E. Applicant's Statement/Justification: Please see applicant’s narrative for this information.
V. PROCESS FACTS
A. The subject application is for annexation & zoning, conditional use permit and preliminary plat. A public
hearing is required before the Planning & Zoning Commission and City Council on these applications,
consistent with Meridian City Code Title 11, Chapter 5.
B. Newspaper notifications published on: April 27, 2018 (Commission); June 1, 2018 (Council)
C. Radius notices mailed to properties within 300 feet on: April 20, 2018 (Commission); May 25, 2018
(Council)
D. Applicant posted notice on site(s) on: April 30, 2018 (Commission); June 5, 2018 (Council)
VI. LAND USE
A. Existing Land Use(s): The site consists of single-family rural residential/agricultural uses, zoned RUT in
Ada County.
B. Character of Surrounding Area and Adjacent Land Use and Zoning:
North: Multi-family residential (apartments), zoned R-15
South: W. Franklin Rd. and land in the development process (residential), zoned R-8 and R-15
East: Multi-family residential (apartments), zoned R-15 and vacant/undeveloped land, zoned L-O
West: Single-family rural residential/agricultural, zoned RUT in Ada County
C. History of Previous Actions: None
Meridian City Council Meeting Agenda July 10, 2018 – Page 337 of 522
Entrata Farms – AZ, PP, CUP (H-2018-0032) PAGE 4
D. Utilities:
1. Location of sewer: A sanitary sewer main intended to provide service to the subject site currently
exists along the south boundary in W. Franklin Road.
2. Location of water: A water main intended to provide service to the subject site currently exists
along the south boundary in W. Franklin Road, and in W. Perugia Street.
3. Issues or concerns: The applicant shall be responsible for the installation of additional water and
sewer mains and services to the project.
E. Physical Features:
1. Canals/Ditches Irrigation: The Kennedy Lateral runs along the east boundary of this site; the Purdam
Drain runs across the southwest corner of the site; and a smaller irrigation ditch crosses the site
east/west.
2. Hazards: Staff is not aware of any hazards that exist on this site.
3. Flood Plain: This site does not lie within the floodplain overlay district.
VII. COMPREHENSIVE PLAN
The subject property is located in the area governed by the Ten Mile Interchange Specific Area Plan
(TMISAP). The TMISAP focuses on developing an area that has an identity of its own but which links to
nearby developments. The plan emphasizes the community’s support for higher densities and mixed uses to
create a vibrant and economically strong city. The plan also stresses the community’s commitment to good
site planning and design as a means of establishing a place everyone can be proud of and one that protects
the interests of future businesses and residents (pg. ix).
LAND USE: This property is designated High Density Residential (HDR) on the Comprehensive Plan Future
Land Use Map. HDR designated areas in the Ten Mile Area are multiple family housing areas where
relatively larger and taller apartment buildings are the recommended building type. A mix of housing types
should be included that achieve an overall average density target of at least 16-25 dwelling units per acre
with a range of 15 to 40 units per acre. Most developments should fall within or below this range, although
smaller areas of higher or lower density may be included.
The design and orientation of new high density residential buildings should be pedestrian-oriented, and
special streetscape improvements should be considered to create rich and enjoyable public spaces.
TRANSPORTATION: A local street is designated on the Future Land Use Map in the TMISAP across this
property from the east to W. Franklin Rd. No collector streets are designated on this property although W.
Perugia St. will provide an east/west connection between properties north of W. Franklin Rd. and will
function much like a collector. Perugia connects to N. Umbria Hills Ave. to the east, which connects to W.
Franklin Rd., which will provide access to a future traffic signal. A collector street was formerly designated
across this site on the Transportation System Map but was recently removed.
DESIGN: Development within the Ten Mile Area should incorporate the following design characteristics:
Meridian City Council Meeting Agenda July 10, 2018 – Page 338 of 522
Entrata Farms – AZ, PP, CUP (H-2018-0032) PAGE 5
The applicant proposes to develop a total of 278 multi-family residential units on this site consisting of a mix
of townhome style (198) and typical apartment (80) units at a gross density of 15.3 and a net density of 67.6
units per acre. The townhome style buildings are a mix of front (2-story) and rear (2- and 3-story) loaded
units; and the apartments are 3-story buildings. The proposed density falls within that desired in HDR
designated areas. The mix of housing types provides a variety of rental options and styles of structures within
the development.
Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the
proposed use (staff analysis in italics):
“Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi-
family arrangements) and choices between ownership and rental dwelling units for all income
groups in a variety of locations suitable for residential development.” (3.07.03B)
The proposed multi-family residential development will provide a mix of townhome style and typical
apartment units for a variety of housing types and rental options.
“Support a variety of residential categories (low-, medium-, medium-high and high-density single-
family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of
providing the City with a range of affordable housing opportunities.” (3.07.01E)
The proposed high density development consisting of apartment and townhome style units will
provide a range of housing options in this area; staff is unaware how “affordable” the units will be.
“Require all new and reconstructed parking lots to provide landscaping in internal islands and along
streets.” (2.01.04B)
Landscaping is required to be provided within planter islands in the parking areas on this site in
accord with the standards listed in UDC 11-3B-8C; and within street buffers in accord with the
standards listed in UDC 11-3B-7C.
“Provide housing options close to employment and shopping centers.” (3.07.02D)
This site is located in close proximity to future commercial development within the Ten Mile
corridor between I-84 and Franklin Rd. The proposed development will provide much needed
density in this area and housing options for employees in close proximity to their work place along
with shopping options.
“Require open space areas within all development.” (6.01.01A)
Meridian City Council Meeting Agenda July 10, 2018 – Page 339 of 522
Entrata Farms – AZ, PP, CUP (H-2018-0032) PAGE 6
The proposed development is required to comply with the minimum common open space design
standards listed in 11-4-3-27C for multi-family developments and UDC 11-3G-3 for residential
developments of 5 acres or more. The proposed common open space exceeds UDC standards.
“Permit new development only where urban services can be reasonably provided at the time of final
approval and development is contiguous to the City.” (3.01.01F)
City sewer and water services are available to be extended to the subject property with development
of the site.
“Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D)
The proposed site plan depicts one access via W. Franklin Rd., an arterial street; direct lot access is
prohibited via W. Franklin Rd.
“Locate high-density development, where possible, near open space corridors or other permanent
major open space and park facilities, Old Town, and near major access thoroughfares.” (3.07.02, pg.
55)
The proposed development is located near a major access thoroughfare, Ten Mile Rd. and I-84; an
open space corridor is planned to the west on the south side of W. Franklin Rd. for a multi -use
pathway.
“Protect existing residential properties from incompatible land use development on adjacent
parcels.” (3.06.01F)
Because the proposed development is residential in nature, it should be compatible with existing
residential properties to the west although at a much higher density; the property to the west is
designated for medium high density residential uses upon redevelopment. The property to the east is
developed with like uses (i.e. multi-family apartments) at a similar density. Front-loaded 2-story
townhome style structures are proposed along the west property boundary as a transition to the 3-
story structures.
“Work with ACHD, COMPASS, and VRT on bringing public transportation to and through
Meridian.” (3.03.04H)
A commuter ride pad is depicted on the site plan at the southwest corner of the site along W.
Franklin Rd. as desired by VRT.
“Require pedestrian access connectors in all new development to link subdivisions together to
promote neighborhood connectivity as part of a community pathway system.” (3.03.03B)
Pedestrian connections should be provided to adjacent properties for future interconnectivity.
In accord with the above policies and for the above-stated reasons, staff believes the proposed use is
appropriate in this location.
VIII. UNIFIED DEVELOPMENT CODE
A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to provide for a
range of housing opportunities consistent with the Meridian Comprehensive Plan. Residential districts
are distinguished by the dimensional standards of the corresponding zone and housing types that can be
accommodated.
B. Schedule of Use: Unified Development Code (UDC) Table 11-2A-2 lists the permitted, accessory,
conditional, and prohibited uses in the R-40 zoning district. A multi-family development is listed as a
conditional use in the R-40 zoning district.
Meridian City Council Meeting Agenda July 10, 2018 – Page 340 of 522
Entrata Farms – AZ, PP, CUP (H-2018-0032) PAGE 7
C. Dimensional Standards: The dimensional standards listed in UDC Table 11-2A-8 for the R-40 zoning
district apply to development of this site.
D. Landscaping: Street buffer, parking lot and buffers to adjoining residential uses are required to be
installed in accordance with the standards listed in UDC Table 11-2A-8, UDC 11-3B-7C, 11-3B-8C and
11-3B-9C for the R-40 zoning district.
E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for multi-family
dwellings & townhouse dwellings.
F. Structure and Site Design Standards: Development of this site must comply with the design standards in
accord with UDC 11-3A-19 and the standards listed in the Architectural Standards Manual.
IX. ANALYSIS
A. Analysis of Facts Leading to Staff Recommendation:
1. ANNEXATION & ZONING (AZ): The applicant requests annexation & zoning of 19.07 acres of land
with an R-40 zoning district consistent with the HDR FLUM designation. The applicant proposes to
develop a mix of residential dwellings on the site consisting of apartments and townhome style units as
desired within the HDR designation.
A conceptual site plan and building elevations was submitted that depict how the site is proposed to
develop (see Exhibits A.2 and A.6).
The legal description submitted with the application, included in Exhibit C, shows the boundaries of the
property proposed to be annexed. The property is contiguous to land that has been annexed into the City
and is within the Area of City Impact boundary.
The City may require a development agreement (DA) in conjunction with an annexation pursuant to
Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application,
staff recommends a DA as a provision of annexation with the provisions included in Exhibit B.
2. PRELIMINARY PLAT (PP): A preliminary plat is proposed consisting of 60 building lots and 3
common lots on 18.18 acres of land in the R-40 zoning district for Entrata Farms Subdivision (see
Exhibit A.3). This project is proposed to develop in one phase.
Dimensional Standards: The proposed plat and subsequent development is required to comply with the
dimensional standards and building setbacks listed in UDC Table 11-2A-8 for the R-40 zoning district.
All of the proposed lots comply with the minimum property size requirement. Zero lot lines should be
depicted on the plat where buildings span across lot lines.
To ensure setback requirements for the R-40 zoning district listed in UDC 11-2A-8 and the setback
requirement listed in the specific use standard in UDC 11-4-3-27B.1 are met, staff recommends the
final plat for this development is recorded prior to submittal of any Certificate of Zoning
Compliance applications.
Subdivision Design & Improvement Standards: Compliance with the subdivision design and
improvements standards listed in UDC 11-6C is required. Staff has reviewed the proposed plat and
determined it to be in compliance with these standards.
Existing Structures: There is a home and several accessory structures on this site. All structures are
required to be removed prior to City Engineer signature on the final plat.
Access/Traffic: Access to streets should comply with the standards listed in UDC 11-3A-3. Access to
collector and arterial streets is limited unless otherwise approved by City Council.
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One public street (N. Entrata Way) access is proposed via W. Franklin Rd., an arterial street, at the
southern boundary of the site in the location recommended by ACHD; a right-turn lane is required to be
constructed on W. Franklin Rd. for access to N. Entrata Way. Another access is available to the site via
the extension of W. Perugia St., a local street at the east boundary of the site, with construction of a
bridge over the Kennedy Lateral stubbing to the west boundary with a hammerhead turnaround. Staff
recommends a driveway is provided on the north end of the site to the property to the west for
cross-access and emergency access.
A Traffic Impact Study (TIS) was submitted to ACHD for this project.
Private Streets: If private streets are proposed for access within this development via W. Perugia
St., a private street application is required to be submitted. Private streets are required to comply
with the design and construction standards listed in UDC 11-3F-4. The applicant should discuss
with emergency services (i.e. Fire & Police Department) if private streets are required for
addressing purposes.
Landscaping: Street buffers are required as set forth in UDC Table 11-2A-8 for the R-40 district and
landscaped in accord with the standards listed in UDC 11-3B-7C.
A 25-foot wide street buffer is required to be provided along W. Franklin Rd., an arterial street as set
forth in UDC Table 11-2A-8. Per UDC 11-3B-7C.2, all residential buffers are required to be on a
common lot, maintained by a homeowner’s association and shall be planted in accord with the standards
listed in UDC 11-3B-7C. Due to the location of large power transmission lines along Franklin Rd., a 50-
foot wide landscape buffer is proposed along W. Franklin Rd. as depicted on the landscape plan to
provide a more adequate separation between the development and the power lines.
There are a total of 113-caliper inches of existing trees on this site that are being removed that require
mitigation; a total of 57 trees at 2” caliper each are proposed for mitigation in accord with the standards
listed in UDC 11-3B-10C.5.
Common area & site amenities: All multi-family developments in residential districts that are over 5
acres in size are required to provide a minimum of 10% qualified open space and one site amenity per
each 20 acres of development area as set forth in UDC 11-3G-3. Based on this requirement, a minimum
of 1.82 acres of qualified open space and one site amenity is required.
A total of 5.3 acres of qualified open space and 10 site amenities are proposed with this development,
which meets and exceeds this requirement. The qualified open space & site amenity requirements listed
in UDC 11-4-3-27C & D applies in addition to the aforementioned requirement (see analyses below in
CUP section); the proposed open space exceeds UDC requirements.
Waterways: The Kennedy Lateral runs along the east boundary of this site; the Purdam Drain runs
across the southwest corner of the site; and a smaller irrigation ditch crosses the site east/west. The UDC
(11-3A-6) allows irrigation ditches, laterals, canals and drains to be left open when used as a water
amenity or linear open space; otherwise, they’re required to be piped unless waived by City Council.
The City Council waived the requirement for the Kennedy Lateral to be piped due to its large capacity
with the final plat for Umbria Subdivision, the development to the east (FP-06-011); however, the
applicant proposes to pipe the facility with this development to alleviate any safety concerns.
The applicant requests a waiver from City Council to not pipe the Purdam Drain and leave it
open; fencing is proposed for safety purposes. The applicant states the reason for the request is
that the drain is not fully contained within this property, some of the 80-foot wide easement is on
the neighbor’s property, and there is water in it a lot of the year (see below). The UDC allows
Council to waive this requirement when it finds that the public purpose requiring such will not be served
and public safety can be preserved; or, for large capacity facilities.
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* The red line indicates the centerline of the drain.
Sidewalks: Sidewalks are required to be provided with development in accord with the standards listed
in UDC 11-3A-17. A sidewalk was recently constructed along W. Franklin Rd., an arterial street with the
road widening project by ACHD. A 5-foot wide attached sidewalk is proposed to be constructed along
W. Perugia St. and N. Entrata Way, both local streets.
Utilities: All development is required to connect to the City water and sewer system unless otherwise
approved by the City Engineer in accord with UDC 11-3A-21.
Pressurized Irrigation: An underground pressurized irrigation system is required to be provided for the
development in accord with UDC 11-3A-15 as proposed.
Storm Drainage: An adequate storm drainage system is required in all developments; design and
construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-
18.
3. CONDITIONAL USE PERMIT (CUP): A CUP is proposed for a multi-family development consisting
of 278 dwelling units (198 townhome style units and 80 typical apartment style units) in 2- and 3-story
structures on 18.18 acres of land in an R-40 zoning district.
A site plan was submitted that depicts how the site is proposed to develop (see Exhibit A.2). The 2 -story
front-loaded townhome style structures are proposed along the west boundary of the site transitioning to
the 3-story rear-loaded townhome style structures; the apartment style structures are proposed adjacent to
Franklin Road along the entryway into the development.
Specific Use Standards: The specific use standards for multi-family developments listed in UDC 11-4-
3-27 apply to development of this site as follows: (Staff’s comments in italics)
A minimum of 80 square feet (s.f.) of private useable open space is required to be provided for
each unit.
The applicant’s narrative states each unit will have between 80 and 120 square foot of private
useable open space in the form of porches, patios or partially fenced yards in accord with this
requirement.
Developments with 20 units or more shall provide a property management office, a maintenance
storage area, a central mailbox location with provisions for parcel mail that provides safe
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pedestrian and/or vehicular access and a directory map of the development at an entrance or
convenient location for those entering the development.
The applicant’s narrative states one of the multi-family apartment style buildings will house a
property management office along with a directory and map of the development. Cluster
mailboxes are depicted on the landscape plan throughout the development. The site plan
submitted with the Certificate of Zoning Compliance application should depict the location of
the directory map for the development, a maintenance storage area, and the other required
items.
A minimum of 250 square feet of common area is required for each unit containing more than
500 and up to 1,200 square feet; and a minimum of 350 square feet of common open space is
required for each unit containing more than 1,200 square feet of living area.
Seventy-six of the units fall within the 500-1,200 square foot (s.f.) range and 202 units are over
1,200 s.f. Therefore, a minimum of 89,700 square feet (s.f.) or 2.056 acres of qualified (i.e. not
less than 400 s.f. in area with a minimum length & width dimension of 20 feet) common open
space is required overall. The open space exhibit and calculations in Exhibit A.5 depicts
231,010 s.f. or 5.3 acres of open space for the overall development which exceeds this
requirement.
For multi-family developments with 75 units or more, 4 site amenities are required to be
provided with at least one from each category listed in UDC 11 -4-3-27D. For developments with
more than 100 units, the decision making body shall require additional amenities commensurate
to the size of the proposed development.
The applicant proposes the following amenities: 1) outdoor pool complex with restroom
facilities; 2) dual slope pavilion; 3) playground equipment; 4) single zipline; 5) 5-station fitness
station; 6) full size basketball court; 7) dog park; 8) open grassy play field with minimum
dimensions of 100’ x 50’ (in common activity area); 9) open grassy play field with minimum
dimensions of 100’ x 50’ (in multi-family townhome common space); and, 10) pathways (micro-
pathways provided throughout common spaces as well as connection to the existing sidewalk
along Franklin Rd.). These amenities fall within the quality of life, open space and recreation
categories as required and Staff feels they are commensurate for the proposed development.
Landscaping is required to comply with UDC 11-4-3-27-F. All street facing elevations shall
have landscaping along their foundation as follows: the landscaped area shall be at least 3 -feet
wide and have an evergreen shrub with a minimum mature height of 24 inches for every 3 linear
feet of foundation. The remainder of the area shall be landscaped with ground cover plants.
The landscape plan included in Exhibit A.4 complies with this requirement.
The development is required to record legally binding documents that state the maintenance and
ownership responsibilities for the management of the development, including, but not limited to,
structures, parking, common areas, and other development features.
The applicant should comply with this requirement and submit a recorded copy of the agreement
to the Planning Division prior to issuance of Certificate of Occupancy.
A minimum building setback of 10 feet is required unless a greater setback is otherwise required
per UDC 11-4-3-27B.1.
All buildings shall comply with this requirement.
All on-site service areas, outdoor storage areas, waste storage, disposal facilities, and
transformer and utility vaults shall be located in areas not visible from a public street, or shall be
fully screened from view from a public street.
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The applicant should comply with this requirement.
Parking: For multi-family developments, off-street parking is required in accord with the standards
listed in UDC Table 11-3C-6, which requires 1.5 parking space per unit (at least 1 in a covered carport or
garage) for 1-bedroom units; and 2 spaces per unit (at least 1 in a covered carport or garage) for 2- and 3-
bedroom units. Based on the table below that depicts (60) 1-bedroom units, (16) 2-bedroom units and
(202) 3-bedroom units, a minimum of 526 parking spaces are required, 278 of which are required to be
covered.
The preliminary plat in Exhibit A.3 depicts a total of 735 parking spaces proposed with 336 of those
being covered in accord with UDC standards; this count actually exceeds UDC standards by 209 spaces,
which should more than adequately serve this development.
A minimum of one bicycle parking space for every 25 proposed vehicle spaces or portion thereof is
required to be provided on the site per UDC 11-3C-6G in accord with the standards listed in UDC 11-
3C-5C. Based on 735 vehicle spaces proposed, a minimum of 30 bicycle spaces are required; a total of
32 spaces are proposed. Bicycle racks should be dispersed throughout the development so that
parking is available near each of the structures.
Transit: The applicant’s narrative states they have coordinated with Valley Regional Transit and that
they would like to have a future location for a transit station on this site. Therefore, a commuter ride pad
is depicted on the site plan at the southwest corner of the site along W. Franklin Rd.
Landscaping: Parking lot landscaping is required to be provided in accord with the standards listed in
UDC 11-3B-8C and will be reviewed with individual Certificate of Zoning Compliance application(s).
Buffers to adjoining residential uses/districts are not required in the R-40 zoning district. Street buffer
landscaping along W. Franklin Rd. is required to be provided with the subdivision improvements.
Pathways: Pathways are required to be constructed in accord with the standards listed in UDC 11-3A-8
and landscaping installed in accord with the standards listed in 11-3B-12C.
Internal pathways are proposed through common areas and from buildings to sidewalks along streets.
Pathway connections should be provided to adjacent properties to the east and west for pedestrian
interconnectivity. The Police Dept. recommends pedestrian-scale lighting is provided along all
pathways between buildings and within internal common areas for public safety.
Fencing: All new fencing is required to comply with the standards listed in UDC 11-3A-7.
A 6-foot tall privacy fence is proposed along the west boundary of the site; and a 2-rail fence is proposed
12.5 feet off the east boundary where the Kennedy Lateral is proposed to be piped. If Council approves
the applicant’s requested waiver to leave the Purdam Drain open, fencing will be required to
preserve public safety in accord with the standards listed in UDC 11-3A-6C.
Trash Enclosure: The design and locations of the trash enclosures are required to be approved by
Republic Services. A stamped approved plan is required to be submitted with the Certificate of Zoning
Compliance application for the proposed trash enclosures. Republic Services expressed an issue with the
location of one of the enclosures in Block 3.
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Building Elevations: Conceptual building elevations were submitted for the proposed multi-family
structures as shown in Exhibit A.6; front and rear loaded 2- and 3-story townhome style and 3-story
apartment style multi-family structures are proposed. The site plan in Exhibit A.2 depicts the location of
these structures on the site. Building materials consist of stucco, brick, and varied colors in traditional
tones.
The architectural character of the structures is required to comply with the design standards listed in the
City of Meridian Architectural Standards Manual and the Ten Mile Interchange Specific Area Plan. The
elevations submitted with the Certificate of Zoning Compliance application should demonstrate
compliance with those standards and should be substantially consistent with the concept elevations
submitted with this application.
Certificate of Zoning Compliance: The applicant is required to obtain approval of a Certificate of
Zoning Compliance application for establishment of the new use and to ensure all site improvements and
structures comply with the provisions of the UDC and the conditions in this report, in accord with UDC
11-5B-1.
Design Review: The applicant is required to submit an application for Design Review concurrent with
the Certificate of Zoning Compliance application in accord with UDC 11-5B-8. The site and building
design is required to be generally consistent with the elevations, site plan and landscape plan submitted
with this application, the standards listed in UDC 11-3A-19 and the City of Meridian Architectural
Standards Manual and conditions of approval in Exhibit B.
Staff recommends approval of the subject applications with the conditions listed in Exhibit B per the
Findings in Exhibit D.
X. EXHIBITS
A. Drawings
1. Vicinity/Zoning Map
2. Proposed Site Plan (dated: March 23 May 15, 2018) & Unit Layouts - REVISED
3. Proposed Preliminary Plat (dated: March 23 May 15, 2018)
4. Landscape Plan (date: March 26, 2018) & Site Amenities
5. Open Space Exhibit
6. Proposed Building Elevations & Floor Plans
B. Agency Comments/Conditions of Approval
1. Planning Division
2. Public Works Department
3. Fire Department
4. Police Department
5. Park’s Department
6. Central District Health Department
7. Ada County Highway District
8. Idaho Transportation Department
9. Nampa & Meridian Irrigation District
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10. Community Planning Association of Southwest Idaho
C. Legal Description & Exhibit Map
D. Required Findings from Unified Development Code
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Exhibit A.1: Vicinity/Zoning Map
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Exhibit A.2: Proposed Site Plan [dated (stamped): March 27 May 15, 2018] & Unit Layouts - REVISED
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*Typical for all 3-story rear-loaded multi-family townhome style structures
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Exhibit A.3: Proposed Preliminary Plat (dated: March 23 May 15, 2018)
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Exhibit A.4: Landscape Plan (dated: March 26, 2018) & Site Amenities
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Exhibit A.5: Open Space Exhibit
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Exhibit A.6: Proposed Building Elevations, Floor Plans & Lot Layout
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B. Agency Comments/Conditions
1. PLANNING DEPARTMENT
1.1 Annexation & Zoning Comments
1.1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to the
annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property
owner(s) at the time of annexation ordinance adoption, and the developer. Note: The Development
Agreement shall be recorded prior to submittal of a Certificate of Zoning Compliance and Design
Review application for the annexation area.
Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to
commencement of the DA. The DA shall be signed by the property owner and returned to the Planning
Division within six (6) months of the City Council granting annexation. The DA shall, at minimum,
incorporate the following provisions:
a. The Kennedy Lateral, Purdam Drain and all irrigation ditches on the site shall be piped unless
otherwise waived by Council or improved as an amenity or linear open space in accord with UDC
11-3A-6.
b. Development of the site shall substantially comply with the site plan, preliminary plat, and building
elevations included in Exhibit A; and the design standards listed in UDC 11-3A-19, the Architectural
Standards Manual, and the Ten Mile Interchange Specific Area Plan; and the conditions in this
report.
1.2 Site Specific Conditions of Approval – Preliminary Plat
1.2.1 All existing structures on the site are required to be removed prior to City Engineer signature on the final
plat.
1.2.2 The preliminary plat included in Exhibit A.5, dated March 23, 2018, shall be revised as follows:
a. Correct the setback to living area from 25 feet to 20 feet in the Site Data table in accord with UDC
Table 11-2A-8.
b. Correct note #1, “Common lots 54C 45C, Block 1 . . .”
c. Depict the easements for the Purdam Drain and the Kennedy Lateral.
d. Depict a cross-access easement to the west at the north end of the site for future interconnectivity
and emergency access.
e. Depict a zero interior lot line where buildings span across lot lines.
1.2.3 The landscape plan included in Exhibit A.5, dated March 26, 2018, shall be revised as follows:
a. If not already, the storm swale along W. Franklin Road shall be vegetated as forth in UDC 11-3B-
11C if allowed by ACHD.
1.2.4 If private streets are proposed within this development, a private street application shall be submitted to
the Planning Division and approved concurrent with a final plat application. All private streets shall
comply with the design and construction standards listed in UDC 11-3F-4. The applicant should
discuss with emergency services (i.e. Fire & Police Department) if private streets are required for
addressing purposes.
1.3 Site Specific Conditions of Approval – Conditional Use Permit
1.3.1 The site plan included in Exhibit A.4, dated March 23, 2018, shall be revised as follows:
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a. Depict the property management office, maintenance storage area, central mailbox locations
(including provisions for parcel mail) that provide safe pedestrian and/or vehicle access, and a directory
and map of the development at an entrance or convenient location for those entering the development in
accord with UDC 11-4-3-27B.7.
b. All on-site service areas, outdoor storage areas, waste storage, disposal facilities, and transformer
and utility vaults shall be depicted on the site plan and shall be located in areas not visible from a public
street, or shall be fully screened from view from a public street.
c. Disperse bicycle racks throughout the development so that parking is available near each of the
structures.
d. Depict pathway connection(s) at the east and west boundaries of the site for pedestrian
interconnectivity between developments.
e. Provide pedestrian-scale lighting along all pathways between buildings and within internal common
areas at the request of the Police Department for public safety.
f. A minimum building setback of 10 feet is required unless a greater setback is otherwise r equired per
UDC 11-4-3-27B.1.
g. Provide a driveway on the north end of the site to the property to the west for cross -access and
emergency access.
1.3.2 The landscape plan included in Exhibit A.5, dated March 26, 2017, shall be revised as follows:
a. Depict fencing along the Purdam Drain in accord with the standards listed in UDC 11-3A-6C to
preserve public safety if Council approves a waiver to UDC 11-3A-6B allowing the waterway to remain
open and not be piped.
b. Depict pathway connection(s) at the east and west boundaries of the site for pedestrian
interconnectivity between developments; provide landscaping adjacent to pathways in accord with the
standards listed in UDC 11-3B-12C.
1.3.3 The following site amenities shall be provided within this development as proposed: 1) outdoor pool
complex with restroom facilities; 2) dual slope pavilion; 3) playground equipment; 4) single zipline; 5)
5-station fitness station; 6) full size basketball court; 7) dog park; 8) open grassy play field with
minimum dimensions of 100’ x 50’ (in common activity area); 9) open grassy play field with minimum
dimensions of 100’ x 50’ (in multi-family townhome common space); and, 10) pathways (micro-
pathways provided throughout common spaces as well as connection to the existing sidewalk along
Franklin Rd.). These amenities fall within the quality of life, open space and recreation categories as
required and Staff feels they are commensurate for the proposed development. Any variation from these
amenities should be comparable, as determined by the Director.
1.3.4 The final plat for this development shall be recorded prior to submittal of any Certificate of
Zoning Compliance applications to ensure setback requirements for the R-40 zoning district listed
in UDC 11-2A-8 and the setback requirement listed in the specific use standard in UDC 11-4-3-
27B.1 are met.
1.3.5 The development is required to record legally binding documents that state the maintenance and
ownership responsibilities for the management of the development, including, but not limited to,
structures, parking, common areas, and other development features. A copy of this document shall be
submitted to the Planning Division prior to issuance of Certificate of Occupancy for this
development.
1.3.6 The design and locations of the trash enclosures are required to be approved by Republic Services
(phone: 208-345-1265). A stamped approved plan is required to be submitted with the Certificate of
Zoning Compliance application for the proposed trash enclosures.
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1.3 General Conditions of Approval
1.3.1 Comply with all bulk, use, and development standards of the R-40 zoning district listed in UDC Chapter
2 District regulations.
1.3.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in
UDC 11-3A-6.
1.3.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11.
1.3.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-15,
UDC 11-3B-6 and MCC 9-1-28.
1.3.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17.
1.3.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J.
1.3.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3B-5I, 11-3B-
8C, and Chapter 3 Article C.
1.3.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-7C
(streets).
1.3.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-11C.
1.3.10 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate
for the loss of such trees as set forth in UDC 11-3B-10.
1.3.11 Provide bicycle parking spaces as set forth in UDC 11-3C-6G consistent with the design standards as set
forth in UDC 11-3C-5C.
1.3.12 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12.
1.3.13 Construct all required landscape areas used for storm water integration consistent with the standards as
set forth in UDC 11-3B-11C.
1.3.14 Comply with the structure and site design standards, as set forth in UDC 11-3A-19 and the guidelines set
forth in the City of Meridian Architectural Standards Manual.
1.3.15 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle.
1.3.16 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site.
1.3.17 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7 and 11-
3A-6B as applicable.
1.3.18 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public roadways per
the City of Meridian Improvement Standards for Street Lighting. All street lights shall be installed at
developer’s expense. Final design shall be submitted as part of the development plan set for approval.
Applicant shall also include the location of any existing street lights in the development plan set. Street
lighting is required at intersections, corners, cul-de-sacs, and at a spacing that does not exceed that
outlined in the Standards. The contractor’s work and materials shall conform to the ISPWC and the City
of Meridian Supplemental Specifications to the ISPWC.
1.4 Ongoing Conditions of Approval
1.4.1 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum
height of six feet above the ground or sidewalk surface to afford greater visibility of the area.
1.4.2 The project is subject to all current City of Meridian ordinances and previous conditions of approval
associated with this site.
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1.5 Process Conditions of Approval
1.5.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant
shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and
receive approval for such signs.
1.5.2 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design
Review application for all future structures proposed on the site from the Planning Division, prior
to submittal of any building permit applications.
1.5.3 The applicant shall complete all improvements related to public life, safety, and health as set forth in
UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11-
5C-3C.
1.5.4 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City
Engineer signature on a final plat within two years of the approval of this combined preliminar y/final
plat; or 2) gain approval of a time extension as set forth in UDC 11-6B-7.
1.5.5 The applicant shall obtain the City Engineer's signature on a final plat within two years of the approval
of this combined preliminary/final plat as set forth in UDC 11-6B-7A.
1.5.6 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as
set forth in UDC 11-6B-3C2.
1.5.7 The property owner shall sign the amended development agreement and return such to the City within 6
months of the Council granting this development agreement modification request as set forth in UDC 11-
5B-3D2.
1.5.8 The applicant shall pay any applicable impact fees prior to the issuance of a building permit.
2. PUBLIC WORKS DEPARTMENT
2.1 Site Specific Conditions of Approval
2.1.1 Sanitary sewer and water mainline easements shall be dedicated per General Conditions of Approval
#2.2.3 below
2.2 General Conditions of Approval
2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department,
and execute standard forms of easements for any mains that are required to provide service outside of a
public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-
grade is less than three feet than alternate materials shall be used in conformance of City of Meridian
Public Works Departments Standard Specifications.
2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to
and through this development. Applicant may be eligible for a reimbursement agreement for
infrastructure enhancement per MCC 8-6-5.
2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way
(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,
or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside
the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted
on the plat for reference purposes. Submit an executed easement (on the form available from Public
Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must
include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and
distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a
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Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All
easements must be submitted, reviewed, and approved prior to development plan approval.
2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of
water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for
the primary source. If a surface or well source is not available, a single-point connection to the culinary
water system shall be required. If a single-point connection is utilized, the developer will be responsible
for the payment of assessments for the common areas prior to prior to receiving development plan
approval.
2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the
City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible
reassignment of street addressing to be in compliance with MCC.
2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or
laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In
performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable
law or regulation.
2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City
Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-
5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as
landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at
(208)334-2190.
2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections
(208)375-5211.
2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road
base approved by the Ada County Highway District and the Final Plat for this subdivision shall be
recorded, prior to applying for building permits.
2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing,
landscaping, amenities, etc., prior to signature on the final plat.
2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the
structures. Where approved by the City Engineer, an owner may post a performance surety for such
improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B.
2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection
fees, as determined during the plan review process, prior to the issuance of a plan approval letter.
2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the
Americans with Disabilities Act and the Fair Housing Act.
2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may
be required by the Army Corps of Engineers.
2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H.
2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads
receiving engineered backfill, where footing would sit atop fill material.
2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
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2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage
facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The
design engineer shall provide certification that the facilities have been installed in accordance with the
approved design plans. This certification will be required before a certificate of occupancy is issued for
any structures within the project.
2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the
City of Meridian AutoCAD standards. These record drawings must be received and approved prior to
the issuance of a certification of occupancy for any structures within the project.
2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements
are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can
be found at http://www.meridiancity.org/public_works.aspx?id=272.
2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of
125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final
plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City.
The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant
must file an application for surety, which can be found on the Community Development Department
website. Please contact Land Development Service for more information at 887-2211.
2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of
the total construction cost for all completed sewer, water and reuse infrastructure for duration of two
years. This surety will be verified by a line item cost estimate provided by the owner to the City. The
surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must
file an application for surety, which can be found on the Community Development Department website.
Please contact Land Development Service for more information at 887-221.
3. FIRE DEPARTMENT
3.1 Any newly installed Fire Department connections for sprinkler or standpipes will require
locking Fire Department plugs.
3.2 Acceptance of the water supply for fire protection will be by the Meridian Fire
Department and water quality by the Meridian Water Department for bacteria testing.
3.3 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in
accordance with International Fire Code Section (IFC) 508.5.4 as follows:
a. Fire hydrants shall have a Storz LDH connection in place of the the 4 ½” outlet. The
Storz connection may be integrated into the hydrant or an approved adapter may be used on
the 4 1/2" outlet.
b. Fire hydrants shall have the Storz outlet face the main street or parking lot drive aisle.
c. Fire hydrants shall be placed on corners when spacing permits.
d. Fire hydrants shall not have any vertical obstructions to outlets within 10’.
e. Fire hydrants shall be placed 18” above finished grade to the center of the Storz outlet.
f. Fire hydrants shall be provided to meet the requirements of the Meridian Water Dept. Standards.
g. Show all proposed or existing hydrants for all new construction or
additions to existing buildings within 1,000 feet of the project.
3.4 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater than
150 feet in length that is not provided with an outlet shall be required to have an approved turn around.
Phasing of the project may require a temporary approved turn around on streets greater than 150' in
length with no outlet. Cul-D-Sacs shall be 96’ in diameter minimum and shall be signed “No Parking –
Fire Lane” per International Fire Code Sections 503.3 & D103.6.
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3.5 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’
outside, per International Fire Code Section 503.2.4.
3.6 Private Alleys and Fire Lanes shall have a 20’ wide improved surface capable of
supporting an imposed load of 80,000 lbs. All roadways shall be marked in accordance with
Appendix D Section D103.6 Signs.
3.7 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire
Code Sections 503.3 & D103.6.
3.8 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in
International Fire Code Section 304.1.2.
3.9 Operational fire hydrants, temporary or permanent street signs, and access roads with an all-weather
surface are required to be installed before combustible construction material is brought onto the site, as
set forth in International Fire Code Section (IFC) 501.4.
3.10 Commercial and office occupancies will require a fire-flow consistent with International Fire Code
Appendix B to service the proposed project. Fire hydrants shall be placed per Appendix C.
3.11 Provide a Fire Department Key box entry system for the complex prior to occupancy as set forth
in International Fire Code Section 506.
3.12 The first digit of the Apartment/Office Suite shall correspond to the floor level as set forth in
International Fire Code Section 505.1 and Meridian Amendment 10-4-1.
3.13 The applicant shall work with Public Works and Planning Department staff to provide an address
identification plan and a sign which meets the requirements of the City of Meridian sign ordinance and is
placed in a position that is plainly legible and visible from the street or road fronting the property, as set
forth in International Fire Code Section 505.1 and Meridian Amendment 104-4-1.
3.14 All R-2 occupancies with 3 or more units shall be required to be fire sprinkled as set forth in
International Fire Code Section 903.2.8.
3.15 There shall be a fire hydrant within 100’ of all fire department connections as set forth in local amendment
to the International Fire Code 10-4-1.
3.16 The Fire Department will require Fire Department locking Connection caps on all FDC inlets. IFC 102.9.
3.17 Emergency response routes and fire lanes shall not be allowed to have traffic calming devices installed
without prior approval of the Fire Code Official. National Fire Protection IFC 503.4.1.
3.18 As set forth in International Fire Code Section 504.1, multi-family and commercial projects shall be
required to provide an additional sixty inches (60”) wide access point to the building from the fire lane to
allow for the movement of manual fire suppression equipment and gurney operations. The unobstructed
breaks in the parking stalls shall be provided so that building access is provided in such a manner that the
most remote part of a building can be reached with a length of 150' fire hose as measured around the
perimeter of the building from the fire lane. Code compliant handicap parking stalls may be included to
assist meeting this requirement. Contact the Meridian Fire Department for details.
4. POLICE DEPARTMENT
4.1 Provide pedestrian-scale lighting along all pathways between buildings and within internal common
areas for public safety.
4.2 Provide a driveway on the north end of the site to the property to the west for cross-access and
emergency access.
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5. PARKS DEPARTMENT
5.1 The Park’s Department has no comment on this application.
6. CENTRAL DISTRICT HEALTH DEPARTMENT
7. ADA COUNTY HIGHWAY DISTRICT
7.1 Site Specific Conditions of Approval
7.1.1 Construct a right turn lane on Franklin Road entering the site at the proposed public street, Entrata Way.
Extend the right turn lane to the existing power pole to maximize the length of the turn lane. Coordinate
with ACHD staff on the right-of-way dedication.
7.1.2 Close the existing driveway on Franklin Road located 750-feet west of Umbria Hills Avenue and replace
with curb gutter and sidewalk to match the existing improvements.
7.1.3 Replace all damaged curb, gutter and sidewalk on Franklin Road abutting the site.
7.1.4 Obtain pre-approval from the ACHD pavement cut committee for all pavement cuts to Franklin Road, as
it is listed on the ACHD no cut moratorium through December 2022.
7.1.5 Construct internal public streets as 33-foot street sections with vertical curb, gutter and a minimum of 5-
foot wide concrete sidewalk within 47-feet of right-of-way.
7.1.6 Construct bulb-outs on Perugia Street at the intersections with Street C and Street B/Entrata Way,
narrowing the street section to a minimum of 24-feet wide.
7.1.7 Continue Perugia Street into the site, by bridging the Kennedy Lateral. Submit the bridge plans for the
crossing of the Kennedy Lateral for review and approval prior to the pre -construction meeting and final
plat approval.
7.1.8 Stub Perugia Street to the western property line 473-feet of Franklin Road (measured centerline-to-
centerline).
7.1.9 Construct a hammerhead type turnaround for the Perugia Street temporary turnaround. Provide written
fire department approval for the alternative turnaround design. Provide a temporary turnaround easement
on private Street A. Install NO PARKING/FIRE LANE signs along Perugia Street and the segment of
the private road encompassed by the temporary turnaround easement.
7.1.10 Construct Entrata Way to intersect Franklin Road approximately 1,010-feet west of Umbria Hills
Avenue (1,310-feet east of Baraya Way).
7.1.11 Construct a 30-foot wide curb return type driveway on Entrata Way located approximately 217 -feet
north of Franklin Road.
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7.1.12 Construct four 26-foot wide curb return type driveways on Perugia Street to access the proposed private
roads. One located in alignment with Entrata Way, one 290-feet west of Entrata Way and two 215-feet
east of Entrata Way. Street name and stop signs are required for the private roads.
7.1.13 Franklin Road is classified as a principal arterial roadway. Other than the access specifically approved
with this application, direct lot access is prohibited to this roadway and should be noted on the final plat.
7.1.14 Payment of impact fees is due prior to issuance of a building permit.
7.1.15 Comply with all Standard Conditions of Approval.
7.2 Standard Conditions of Approval
7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all
easements). Any existing irrigation facilities shall be relocated outside of the ACHD right -of-way
(including all easements).
7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD
right-of-way.
7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non-
compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act
(ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to
District Development Review staff for review.
7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the
construction of the proposed development. Contact Construction Services at 387-6280 (with file
number) for details.
7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all
landscaping proposed within ACHD right-of-way or easement areas.
7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by
the developer.
7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The
applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall
be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground
within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the
event any ACHD conduits (spare or filled) are compromised during any phase of construction.
7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the
District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details.
7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards
and approved supplements, Construction Services procedures and all applicable ACHD Standards unless
specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all
improvement plans.
7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of
ACHD prior to District approval for occupancy.
7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and
signed by the applicant or the applicant’s authorized representative and an authorized representative of
ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from
ACHD.
7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and
may require additional improvements to the transportation system at that time. Any change in the
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planned use of the property which is the subject of this application, shall require the applicant to comply
with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance
of the requirements or other legal relief is granted by the ACHD Commission.
8. IDAHO TRANSPORTATION DEPARTMENT (ITD)
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9. NAMPA & MERIDIAN IRRIGATION DISTRICT (NMID)
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10. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO (COMPASS)
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Exhibit C: Legal Description & Exhibit Map
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D. Required Findings from Unified Development Code
1. Annexation Findings:
Upon recommendation from the Commission, the Council shall make a full investigation
and shall, at the public hearing, review the application. In order to grant an annexation, the
Council shall make the following findings:
a. The map amendment complies with the applicable provisions of the Comprehensive
Plan;
The Applicant is proposing to annex the subject 19.07 acre property with an R-40 zoning
district and develop 278 new multi-family units consisting of apartments and townhome style
units at a gross density of 15.3 units per acre consistent with the HDR FLUM designation.
The City Council finds that while the proposed development is consistent with HDR FLUM
designation, urban services cannot reasonably be provided to the proposed development
while maintaining the current levels of service for existing residents in the City. [See
Comprehensive Plan Chapter 3 Goals, Objectives and Action Items (3.01.01) for more
information.]
b. The map amendment complies with the regulations outlined for the proposed district,
specifically the purpose statement;
The City Council finds that the proposed map amendment to the R-40 zoning district is
consistent with the purpose statement for the residential districts as detailed in Section VIII
above.
c. The map amendment shall not be materially detrimental to the public health, safety,
and welfare;
The City Council finds that the proposed zoning map amendment may be detrimental to the
public health, safety, or welfare of existing citizens in the City due to an increase in
population generated from the development and the inability of the City to maintain adequate
levels of services (i.e. police and fire) to the site.
d. The map amendment shall not result in an adverse impact upon the delivery of services
by any political subdivision providing public services within the City including, but not
limited to, school districts; and,
The City Council finds that the proposed zoning amendment and subsequent development
may have an adverse impact upon the delivery of services by political subdivisions providing
services to this site (i.e. police, fire, etc.) and contribute to a lower level of service in the City,
which is not acceptable to City Council.
e. The annexation is in the best of interest of the City (UDC 11-5B-3.E).
The City Council finds annexing this property at this time is not in the best interest of the
City.
2. PRELIMINARY PLAT:
In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the
decision-making body shall make the following findings:
a. The plat is in conformance with the Comprehensive Plan;
The Commission finds that the proposed plat is in substantial compliance with the adopted
Comprehensive Plan in regard to land use, transportation, and circulation. Please see
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Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more
information.
b. Public services are available or can be made available and are adequate to
accommodate the proposed development;
The Commission finds that public services will be provided to the subject property upon
development. (See Exhibit B of the Staff Report for more details from public service
providers.)
c. The plat is in conformance with scheduled public improvements in accord with the
City’s capital improvement program;
Because City water and sewer and any other utilities will be provided by the developer at
their own cost, the Commission finds that the subdivision will not require the expenditure of
capital improvement funds.
d. There is public financial capability of supporting services for the proposed
development;
The Commission recommends the Council rely upon comments from the public service
providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more
detail.)
e. The development will not be detrimental to the public health, safety or general welfare;
and
The Commission is not aware of any health, safety, or environmental problems associated
with the platting of this property that should be brought to the Council’s attention. ACHD
considers road safety issues in their analysis. The Commission recommends that the Council
consider any public testimony that may be presented when determining whether or not the
proposed subdivision may cause health, safety or environmental problems of which the
Commission is unaware.
f. The development preserves significant natural, scenic or historic features.
The Commission is unaware of any significant natural, scenic or historic features that exist on
this site.
3. CONDITIONAL USE PERMIT (UDC 11-5B-6E)
The Commission and Council shall base its determination on the Conditional Use Permit
request upon the following:
a. That the site is large enough to accommodate the proposed use and meet all the
dimensional and development regulations in the district in which the use is located.
The Commission finds that the subject property is large enough to accommodate the proposed
use and the dimensional & development regulations of the R-40 district (see Analysis Section
IX for more information).
b. That the proposed use will be harmonious with the Meridian Comprehensive Plan and
in accord with the requirements of this Title.
The Commission finds that the proposed use is consistent and harmonious with the UDC and
Comprehensive Plan Future Land Use Map designation of HDR for this site.
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c. That the design, construction, operation and maintenance will be compatible with other
uses in the general neighborhood and with the existing or intended character of the
general vicinity and that such use will not adversely change the essential character of
the same area.
The Commission finds that if the applicant complies with the conditions outlined in this
report, the proposed use should be compatible with other uses in the general neighborhood
and with the existing and intended character of the area.
d. That the proposed use, if it complies with all conditions of the approva l imposed, will
not adversely affect other property in the vicinity.
The Commission finds that if the applicant complies with the conditions outlined in this
report, the proposed use will not adversely affect other property in the area.
e. That the proposed use will be served adequately by essential public facilities and
services such as highways, streets, schools, parks, police and fire protection, drainage
structures, refuse disposal, water, and sewer.
The Commission finds that sanitary sewer, domestic water, refuse disposal, and irrigation are
currently available to the subject property. The Commission finds that the proposed use will
be served adequately by all of the public facilities and services listed above.
f. That the proposed use will not create excessive additional costs for public facilities and
services and will not be detrimental to the economic welfare of the community.
If approved, the applicant will be financing any improvements required for development. The
Commission finds there will not be excessive additional requirements at public cost and that
the proposed use will not be detrimental to the community’s economic welfare.
g. That the proposed use will not involve activities or processes, materials, equipment and
conditions of operation that will be detrimental to any persons, property or the general
welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors.
The Commission finds the proposed use will not be detrimental to any persons, property or
the general welfare of the area.
h. That the proposed use will not result in the destruction, loss or damage of a natural,
scenic or historic feature considered to be of major importance.
The Commission finds that there should not be any health, safety or environmental problems
associated with the proposed use. Further, the Commission finds that the proposed use will
not result in the destruction, loss or damage of any natural, scenic or historic feature of major
importance.
Meridian City Council Meeting Agenda July 10, 2018 – Page 385 of 522
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4U
Project/File Number: H-2018-0006
Item Title: Fast Eddy's
Findings of Fact, Conclusions of Law - Revised for Fast Eddy's
(H-2018-0006) by ALC Architecture, Located at 3775 N. Eagle
Road
Meetina Notes
9 APPROVED
CITY OF MERIDIAN ER IDIAN %-_'
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request for Annexation and Zoning of 1.63 Acres of Land with a C -G Zoning
District; and Conditional Use Permit for a Drive -Through Establishment within 300 Feet of a
Residential Use and Extended Hours of Operation in the C -G Zoning District when Adjacent to a
Residential Use of 24 Hours a Day/7 Days a Week, by ALC Architecture.
Case No(s). H-2018-0006
For the City Council Hearing Date of: April 17, 2018 (Findings on April 24, 2018 - REVISED July
10, 2018)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of April 17, 2018, incorporated by
reference)
2. Process Facts (see attached Staff Report for the hearing date of April 17, 2018, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of April 17, 2018,
incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of April 17, 2018, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use
Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2018-0006 - 1 -
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of April 17, 2018, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant's request for Annexation & Zoning and Conditional Use Permit is hereby
approved per the conditions of approval in the Staff Report for the hearing date of April 17,
2018, attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Conditional Use Permit Duration
Please take notice that the conditional use permit, when granted, shall be valid for a maximum
period of two (2) years unless otherwise approved by the City. During this time, the applicant
shall commence the use as permitted in accord with the conditions of approval, satisfy the
requirements set forth in the conditions of approval, and acquire building permits and
commence construction of permanent footings or structures on or in the ground. For
conditional use permits that also require platting, the final plat must be signed by the City
Engineer within this two (2) year period.
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11 -5B -6.G.1, the Director may authorize a single extension of the time to commence the
use not to exceed one (1) two (2) year period. Additional time extensions up to two (2) years as
determined and approved by the City Council may be granted. With all extensions, the Director
or City Council may require the conditional use comply with the current provisions of Meridian
City Code Title 11 (UDC 11 -5B -6F).
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six (6) months of the city council granting the
modification.
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six (6) month approval
period.
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2018-0006 - 2 -
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of April 17, 2018
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2018-0006 - 3 -
By action of the City Council at its regular meeting held on the { day of
2018.
COUNCIL PRESIDENT JOE BORTON VOTED �K
COUNCIL VICE PRESIDENT LUKE CAVENER VOTED_N
COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED YZf4
COUNCIL MEMBER TY PALMER VOTED 1(
COUNCIL MEMBER TREG BERNT VOTED Ya
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COUNCIL MEMBER GENESIS MILAN! VOTED
MAYOR TAMMY de WEERD VOTED
(TIE BREAKER)
Attest:
C.Ja Coles
City Clerk
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Mayor Tam y e Weerd
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Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By: OmLkruway, Dated: -
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2018-0006 F45+ Ejcl Is tie vises 4
EXHIBIT A
Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 1
STAFF REPORT Hearing Date: April 17, 2018
TO: Mayor & City Council
FROM: Sonya Allen, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Fast Eddy’s – AZ, CUP (H-2018-0006)
I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST
The applicant, ALC Architecture, has submitted an application for annexation and zoning (AZ) of
1.63 acres of land from the RUT zoning district in Ada County to the C-G zoning district in the City.
A conditional use permit (CUP) for a drive-through establishment within 300 feet of a residential use;
and extended hours of operation in the C-G zoning district of 24 hours a day/7 days a week is also
requested.
See Section IX of the staff report for more information.
II. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed AZ and CUP applications in accord with the conditions
of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D.
The Meridian Planning & Zoning Commission heard these items on March 15, 2018. At the
public hearing, the Commission moved to recommend approval of the subject AZ and CUP
requests.
a. Summary of Commission Public Hearing:
i. In favor: Steve Eddy, Applicant
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: James Doolin, FIG Development, LLC; Steve Eddy, Applicant
v. Staff presenting application: Sonya Allen
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
i. None
c. Key Issues of Discussion by Commission:
i. Time of day that deliveries occur and 24 hour operation of facility.
ii. Provision of driveway to the north boundary for future access/interconnectivity.
iii. In favor of the requested reduced buffer width to the future residential development to
the west with that property owner’s consent/support; and the reduced buffer width to
the residential property to the north.
d. Commission Change(s) to Staff Recommendation:
i. Modify DA provision #1.1.1a to allow the existing office building to remain and be used
as a construction office and for it to be demolished prior to issuance of the Certificate of
Occupancy for the convenience store.
ii. Modify DA provision #1.1.1c to allow a property boundary adjustment application to be
processed for two parcels instead of one.
e. Outstanding Issue(s) for City Council:
i. None
Meridian City Council Meeting Agenda July 10, 2018 – Page 390 of 522
EXHIBIT A
Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 2
The Meridian City Council heard these items on April 17, 2018. At the public hearing, the
Council approved the subject AZ and CUP requests.
a. Summary of City Council Public Hearing:
i. In favor: Steve Eddy, Zach Eddy
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: Steve Eddy
v. Staff presenting application: Sonya Allen
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
i. None
c. Key Issues of Discussion by Council:
i. The applicant’s request for cross-access easement to not be provided to the property to
the north as required in the staff report per UDC 11-3A-3A.2.
ii. The applicant’s request for a reduction in the width of the buffer to residential uses
from 25’ to 12’ along the north boundary of the site.
iii. The applicant’s request for the hours of operation of the convenience/retail store and
fuel sales facility to be extended from 6:00 am to 11:00 pm to 24 hours/day, 7 days a
week.
d. Key Council Changes to Commission Recommendation
i. The Council approved the applicant’s request for a reduction in the width of the buffer
to residential uses along the north boundary of the site from 25’ to 12’ with the
provision of a berm and 4’ tall fully screened fence (see condition #1.1.3d);
ii. The Council approved the Applicant’s request for 24 hour operation of the facility (see
condition #1.1.8).
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2018-
0006, as presented during the hearing on April 17, 2018, with the following modifications: (Add any
proposed modifications).
Continuance
I move to continue File Number H-2018-0006 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
Denial
After considering all staff, applicant and public testimony, I move deny File Number H-2018-0006, as
presented during the hearing on April 17, 2018, for the following reasons: (You should state specific
reasons for denial)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located at 3775 N. Eagle Rd., in the southeast ¼ of Section 32, Township 4 North,
Range 1 East. (Parcel #: R4582530280 & S0532417375)
B. Owner(s):
ST Investments
2151 N. Greenview Ct.
Eagle, ID 83616
Meridian City Council Meeting Agenda July 10, 2018 – Page 391 of 522
EXHIBIT A
Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 3
C. Applicant:
Jeff Likes, ALC Architecture
1119 E. State #120
Eagle, ID 83616
D. Representative:
Same as Applicant
E. Applicant’s Statement/Justification: Please see applicant’s narrative for this information.
V. PROCESS FACTS
A. The subject application is for annexation and zoning and a conditional use permit. A public
hearing is required before the Planning & Zoning Commission and City Council on these
applications, consistent with Meridian City Code Title 11, Chapter 5.
B. Newspaper notifications published on: February 23, 2018 (Commission); March 30, 2018
(Council)
C. Radius notices mailed to properties within 300 feet on: February 20, 2018 (Commission); March
23, 2018 (Council)
D. Applicant posted notice on site(s) on: March 3, 2018 (Commission); March 28, 2018 (Council)
VI. LAND USE
A. Existing Land Use(s) and Zoning: There is currently an office building on the eastern portion of
this site, zoned RUT in Ada County.
B. Character of Surrounding Area and Adjacent Land Use and Zoning:
1. North: Rural residential property, zoned A-1 in Boise
2. East: A church, zoned A-1 in Boise
3. South: Undeveloped commercial property, zoned C-G
4. West: Future multi-family development in the development process (Brickyard), zoned C-G
C. History of Previous Actions: This property was previously de-annexed from Boise and included
in Meridian’s Area of City Impact boundary.
D. Utilities:
1. Public Works:
a. Location of sewer: Sanitary sewer mains intended to provide service to the subject site
are currently being installed adjacent to the subject site in the Brickyard Development.
b. Location of water: Domestic water mains intended to provide service to the subject site
from the City of Meridian are currently being installed adjacent to the subject site in the
Brickyard Development. However, the site of the convenience store and fuel islands
currently falls within Suez Water’s service area, and Suez has expressed their position of
retaining service to the area.
c. Issues or concerns: None
E. Physical Features:
1. Canals/Ditches Irrigation: There are no waterways on this site.
2. Hazards: Staff is not aware of any hazards that exist on this property.
Meridian City Council Meeting Agenda July 10, 2018 – Page 392 of 522
EXHIBIT A
Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 4
3. Flood Plain: This site is not located in the Meridian Floodplain Overlay District.
VII. COMPREHENSIVE PLAN POLICIES AND GOALS
As stated above, the subject property was de-annexed from Boise and is now within the City of
Meridian’s Area of City Impact boundary. For this reason, the subject property is not included on the
City’s Future Land Use Map (FLUM) and does not have a future land use designation. Because land
use designations on the FLUM are not parcel specific and the site abuts the Mixed Use – Regional
(MU-R) designation to the south, and because the same property owner owns the property to the
south and is developing that site as well as part of the overall development plan, staff has determined
it’s appropriate to “float” the MU-R designation to the subject property.
The Applicant proposes to develop a retail (convenience) store and fuel sales facility on this site; an
associated vehicle washing facility and vehicle service (i.e. quick lube) use is proposed on the
abutting property to the south that is part of the Applicant’s overall development plan.
Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to
the proposed use of this property (staff analysis in italics):
“Protect existing residential properties from incompatible land use development on adjacent
parcels.” (3.06.01F)
There is an existing residence on the abutting property to the north of this site. The UDC
(Table 11-2B-3) requires a 25-foot wide buffer to be provided on C-G zoned property to
residential uses, landscaped in accord with the standards listed in UDC 11-3B-9C. The
buffer with dense landscaping will assist in buffering and protecting the residential from the
commercial use.
“Reduce the number of existing access points onto arterial streets by using methods such as
cross-access agreements, access management, and frontage/backage roads.
Staff recommends the north/south driveway proposed along the west boundary of the site is
extended to the north property line and a cross-access/ingress-egress easement is provided
to the property to the north. This driveway will serve as a backage road and will reduce
access points to N. Eagle Rd./SH-55 and will allow for interconnectivity between properties
without accessing the state highway.
“Plan for a variety of commercial and retail opportunities within the Area of City Impact.”
(3.05.01J)
The proposed convenience store and fuel sales facility (and associated vehicle washing
facility and vehicle service on the abutting property to the south) will contribute toward the
variety of commercial and retail opportunities available within the northeast boundary of the
City’s Area of Impact.
“Consider needed sidewalk, pathway, landscaping, and lighting improvements with all land-
use decisions along SH-55.” (3.03.02Q)
A 10-foot wide pedestrian pathway and pedestrian-scale lighting is proposed as required
within the street buffer along N. Eagle Rd./SH-55 in accord with UDC 11-3H-4C.
“Require all new and reconstructed parking lots to provide landscaping in internal islands and
along streets.” (2.01.04B)
Landscaping is proposed within planter islands in the parking areas on this site as shown on
the landscape plan attached in Exhibit A.4; landscaping is required to comply with the
standards listed in UDC 11-3B-8C.
Meridian City Council Meeting Agenda July 10, 2018 – Page 393 of 522
EXHIBIT A
Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 5
“Require pedestrian access connectors in all new development to link subdivisions together to
promote neighborhood connectivity as part of a community pathway system.” (3.03.03B)
A pedestrian walkway is proposed between the subject property and the future multi-family
development (i.e. Brickyard) to the west for interconnectivity. Staff recommends a pedestrian
walkway is provided from the north and northwest boundaries to the main entrance of the
retail store; and along the south boundary of the overall project site from the walkway
planned to be constructed with the development to the west (i.e. Brickyard multi-family
development) along the east/west driveway to the pathway along N. Eagle Rd./SH-55.
“Require appropriate landscaping and buffers along transportation corridor (setback,
vegetation, low walls, berms, etc.).” (3.06.02F)
A 25-foot wide street buffer is required adjacent to N. Eagle Rd./SH-55, a state highway,
landscaped in accord with the standards listed in UDC 11-3B-7C.
“Plan for and encourage services like health care, daycare, grocery stores and recreational
areas to be built within walking distance of residential dwellings.” (2.01.01C)
The proposed convenience store will provide convenience retail options within walking
distance of existing and future residential neighbors.
“Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City.” (3.01.01F)
This property is contiguous to land that has already been annexed into the City. Urban
services can be provided to this property upon development.
VIII. UNIFIED DEVELOPMENT CODE (UDC)
A. Purpose Statement of Zoning District: The purpose of the commercial districts is to provide for
the retail and service needs of the community in accordance with the Meridian Comprehensive
Plan.
B. Schedule of Use: UDC Table 11-2B-2 lists the principal permitted (P), accessory (A), conditional
(C), and prohibited (-) uses in the proposed C-G zoning district. Any use not explicitly listed is
prohibited. The proposed retail (convenience) store and fuel sales facility is listed as a principal
permitted use in the C-G zoning district; compliance with the specific use standards listed in
UDC 11-4-3-20, Fuel Sales Facility, is required. A drive-through establishment is listed as a
conditional use when it’s within 300 feet of a residential use or district or another drive-through
establishment; compliance with the specific use standards listed in UDC 11-4-3-11, Drive-
Through Establishments, is required.
C. Dimensional Standards: Development of the site should be consistent with the dimensional
standards listed in UDC Table 11-2B-3 for the C-G district.
D. Landscaping: Landscaping is required to be provided on the site in accord with the standards
listed in UDC 11-3B as applicable.
E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6B for non-
residential uses.
IX. ANALYSIS
Analysis of Facts Leading to Staff Recommendation:
A. Annexation & Zoning (AZ):
The applicant requests approval to annex & zone 1.63 acres of land with a C-G zoning district. As
Meridian City Council Meeting Agenda July 10, 2018 – Page 394 of 522
EXHIBIT A
Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 6
discussed above, staff deems it appropriate to “float” the Mixed Use – Regional FLUM
designation from the abutting property to the south to this property; the proposed C-G zoning
district is compatible with the MU-R designation.
The applicant proposes to develop the site with a 16,399 square foot retail store with a drive-
through establishment and a fuel sales facility. An associated vehicle washing facility and vehicle
service (i.e. quick lube) use is also planned to be constructed by the applicant on the abutting
property to the south. A site plan has been submitted that demonstrates how the overall site is
proposed to develop (see Exhibit A.2).
Because the subject property owner also owns the two (2) parcels to the south, staff recommends
after this property is annexed into the City, a property boundary adjustment (PBA) application is
processed to consolidate all of the parcels into one parcel. Final approval of the PBA should be
obtained prior to issuance of the first Certificate of Occupancy.
The legal description submitted with the application, included in Exhibit C, shows the boundaries
of the property proposed to be annexed and zoned. The property is contiguous to land that has
been annexed into the City and is within the Area of City Impact boundary.
The City may require a development agreement (DA) in conjunction with an annexation pursua nt
to Idaho Code section 67-6511A. In order to ensure the site develops as proposed and
recommended by staff with this application, staff recommends a DA is required as a provision of
annexation with the provisions included in Exhibit B. Staff has included recommended provisions
for the DA that include requirements for “off-site” (i.e. outside of the annexation area but within
the overall site owned by the applicant) improvements.
B. Conditional Use Permit (CUP):
A CUP is requested for a drive-through establishment within 300 feet of an existing residence as
required by UDC 11-4-3-11A. Extended business hours of operation within the C-G zoning
district are also requested of 24 hours a day/7 days a week. The UDC (11-2B-3A.4) limits
business hours of operation in the C-G district from 6:00 am to 11:00 pm when the property
abuts a residential use or district, unless extended hours are approved through a CUP.
The applicant has submitted a site plan that proposes a drive-through along the north side of the
retail store depicted at the north end of the property within 300 feet of an existing residence to the
north (see Exhibit A.2).
Specific Use Standards: There are specific use standards listed in the UDC that apply to
development of this site as follows: (Staff’s comments in italics)
UDC 11-4-3-11, Drive-Through Establishment:
All establishments providing drive-through service shall identify the stacking lane, menu
and speaker location (if applicable), and window location on the certificate of zoning
compliance or the conditional use permit. Speakers are prohibited in the O-T zoning
district.
The stacking lane, menu and order board are depicted on the site plan – the location of
the window is not clear (there appears to be two windows); all of the aforementioned
items should be depicted on the site plan submitted with the Certificate of Zoning
Compliance application.
A site plan shall be submitted that demonstrates safe pedestrian and vehicular access and
circulation on the site and between adjacent properties. At a minimum the plan shall
demonstrate compliance with the following standards:
Meridian City Council Meeting Agenda July 10, 2018 – Page 395 of 522
EXHIBIT A
Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 7
Stacking lanes shall have sufficient capacity to prevent obstruction of driveways,
drive aisles, and the public right of way by patrons.
The stacking lane shall be a separate lane from the circulation lanes needed for access
and parking, except stacking lanes may provide access to designated employee
parking.
The stacking lane shall not be located within ten feet (10') of any residential district
or existing residence.
Any stacking lane greater than one hundred feet (100') in length shall provide for an
escape lane.
The site should be designed so that the drive-through is visible from a public street
for surveillance purposes.
The proposed drive-through design complies with the above-requirements.
UDC 11-4-3-20: Fuel Sales Facility:
A. General standards:
1. When allowed as an accessory use, gasoline or diesel fuel sales facilities shall not
occupy more than twenty five percent (25%) of the subject property.
2. The total height of any overhead canopy or weather protection device shall not
exceed twenty feet (20').
3. Vehicle stacking lanes shall be available on the property but outside the fueling areas.
Stacking lanes shall have sufficient capacity to prevent obstruction of the public
right-of-way by patrons. Such stacking lanes shall be separate from areas required for
access and parking. The stacking lanes shall not be located within ten feet (10') of
any abutting residential districts.
4. If the use is unattended, the standards in accord with section 11-3A-16 of this title
shall also apply.
B. Additional standards for fuel sales facility, truck stop:
1. The use shall be located on a principal arterial or near an interstate interchange.
2. The use shall be located a minimum of six hundred feet (600') from any residential
district and a minimum of one thousand feet (1,000') from any hospital.
Access: Access for this site is proposed via an existing driveway from Eagle Rd./SH-55 on the
adjacent property to the south (under the same ownership), as depicted on the site plan in Exhibit
A.2. A variance was approved in 2005 for this access (VAR-05-021, Kohl’s Department
Store/CentrePoint Marketplace).
Another access via N. Eagle Rd./SH-55 exists off-site adjacent to the south boundary of the
overall site (also approved with VAR-05-021). A north/south access driveway is proposed along
the west boundary of the overall site to this driveway.
In accord with the Comprehensive Plan as noted above in Section VII and the UDC (11-3A-3,
Access to Streets), Staff recommends a driveway stub is provided to the property to the north for
interconnectivity and to reduce access points to the state highway. This driveway will serve as a
backage road to N. Eagle Rd./SH-55.
Parking: Off-street parking is required for the proposed use in accord with the standards listed in
UDC Table 11-3C-6B for non-residential uses in commercial districts (1 space for every 500
square feet of gross floor area). Based on the square footage of the proposed structure (16,399), a
Meridian City Council Meeting Agenda July 10, 2018 – Page 396 of 522
EXHIBIT A
Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 8
minimum of 33 spaces are required; a total of 55 spaces are proposed in accord with this
requirement.
A minimum of one bicycle parking space for every 25 proposed vehicle spaces or portion thereof
is required to be provided on the site per UDC 11-3C-6G in accord with the standards listed in
UDC 11-3C-5C. Based on 55 vehicle spaces provided, a minimum of 2 bicycle spaces are
required; a rack is proposed that will hold a minimum of 3 bicycles in accord with this
requirement.
Landscaping: Landscaping is required to be provided on the site as set forth in UDC Table 11-
2B-3 per the standards listed in UDC 11-3B as noted below.
Parking Lot: Parking lot landscaping is required to be provided in accord with the standards
listed in UDC 11-3B-8C. Staff recommends a minimum of one (1) tree is added within
one of the planter islands proposed in front of the entry to the retail store in accord with
UDC 11-3B-8C.2. Vegetative groundcover is required within all required landscape
areas and shall have a minimum coverage of 70% at maturity, per UDC 11-3B-5N.
Buffer to Residential Uses: A 25-foot wide landscape buffer is required on C-G zoned
property to residential uses planted in accord with the standards listed in UDC 11-3B-9C.
There is a residential property to the north of this site; therefore, a 25-foot wide buffer
is required along the north property boundary; a 12-foot wide buffer is proposed. The
buffer should be widened to 25 feet; or, a reduced buffer may be requested from City
Council as set forth in UDC 11-3B-9C.2. The buffer is required to planted with a mix of
evergreen and deciduous trees, shrubs, lawn or other vegetative groundcover; the buffer
area shall result in a barrier that allows trees to touch at maturity; additional trees
should be added within the buffer to achieve this barrier.
Street Buffer: A minimum 25-foot wide street buffer is required along N. Eagle Rd., an
arterial street, as set forth in UDC Table 11-2B-3. A 40+ buffer is proposed. Landscaping is
proposed in accord with UDC standards.
Mitigation: There are existing trees on this site. The applicant is required to comply with the
mitigation standards listed in UDC 11-3B-10C.5 for any existing trees 4-inch caliper or greater
that are removed from the site. Contact Elroy Huff, City Arborist (208-371-1755), prior to
removal of any existing trees from the site to schedule an inspection. A mitigation plan
should be identified on the landscape plan submitted with the CZC application.
Sidewalks/Pedestrian Walkways: Sidewalks/pathways are required to be constructed on the site
as set forth in UDC 11-3A-17 and 11-3H-4C.
In areas where outdoor seating is proposed around the retail store, the walkway area
between the wall where the seating area is proposed and the parking area is only 5-feet
wide. Without wheel stops within parking spaces in these areas, vehicles will overhang onto
the sidewalk area reducing the width of the walkable area below that allowed. Wheel stops
should be provided in affected spaces to prevent overhang; or, the sidewalk should be
widened an additional 2 feet to allow for vehicle overhang so that a minimum 5 feet area
remains clear for pedestrians, in accord with the standards listed in UDC 11-3C-5B.4.
A 10-foot wide multi-use pathway with a public use easement and pedestrian lighting is required
along N. Eagle Rd./SH-55 as set forth in UDC 11-3H-4C.3. The site plan depicts a pathway and
pedestrian lighting within the street buffer as required.
An “emergency and pedestrian access only” is depicted at the northeast corner of the
development plan for the Brickard multi-family development at the west boundary of this site but
no connection is proposed on this site (see red arrow “1” on site plan below). This access would
allow for a direct pedestrian connection to the retail store from the multi-family development and
Meridian City Council Meeting Agenda July 10, 2018 – Page 397 of 522
EXHIBIT A
Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 9
provide an emergency access only for the residential development. A cross-access/ingress-egress
easement should be provided.
A pedestrian connection is proposed to the west to the multi-family development on the adjacent
property to the south within this development to connect to the pathway planned to this site (see
arrow “2” on site plan below). This walkway provides a connection to the pathway along Eagle
Road along the north side of the vacuum area. A cross-access easement should be provided.
A sidewalk is also planned to stub to the west boundary of this site along the south boundary
adjacent to the east/west driveway via N. Eagle Rd./SH-55 (see arrow “3” on the site plan above);
an extension of this sidewalk is not depicted on the site plan.
Staff recommends as provisions of the development agreement associated with the
annexation of the subject property the following on-site and off-site improvements: extend
the sidewalk along the south boundary of this overall site from the west boundary to the
pathway along Eagle Rd.; provide a pedestrian walkway from the sidewalk on the west side
of the retail store to the north property boundary along the east side of the north/south
driveway recommended by staff; and, provide a minimum 20-foot wide emergency access
and pedestrian connection at the west boundary of the site on the north end of the property
in alignment with the same proposed on the property to the west.
1
2
3
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EXHIBIT A
Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 10
Staff further recommends a pedestrian circulation plan is submitted for this site that
demonstrates compliance with the above recommended provisions prior to the Commission
meeting.
Building Elevations: Conceptual building elevations for the proposed retail store were submitted
with this application (see Exhibit A.4); an elevation of the proposed fuel station canopy was not
submitted. Building materials are proposed to consist of stucco with cultured stone wainscot.
The architectural character of the structures is required to comply with the standards listed in
UDC 11-3A-19 and the Architectural Standards Manual.
Welcome to Meridian: A “Welcome to Meridian” monument sign is desired at the northeast
corner of this site, the entryway into the City as depicted on the landscape plan within the street
buffer along N. Eagle Rd./SH-55. The sign should be constructed in accord with the
specifications required by the City of Meridian.
Certificate of Zoning Compliance: The applicant is required to obtain approval of a Certificate
of Zoning Compliance application for establishment of the new use and to ensure all site
improvements comply with the provisions of the UDC and the conditions in this report prior to
construction, in accord with UDC 11-5B-1.
Design Review: The applicant is required to submit an application for Design Review concurrent
with the Certificate of Zoning Compliance application in accord with UDC 11-5B-8. The site and
building design is required to be generally consistent with the conceptual building elevations, site
plan and landscape plan submitted with this application and the standards listed in UDC 11-3A-
19 and the City of Meridian Architectural Standards Manual.
In summary, Staff recommends approval of the proposed AZ application with the requirement of
a Development Agreement containing the provisions listed in Exhibit B; and approval of the CUP
application with the conditions listed in Exhibit B of this report in accord with the findings
contained in Exhibit D.
X. EXHIBITS
A. Drawings/Other
1. Vicinity/Zoning Map
2. Proposed Site Plan (dated: 1/17/18)
3. Proposed Landscape Plan (dated: 12/27/17)
4. Conceptual Building Elevations (dated: 1/17/18)
B. Agency & Department Comments
C. Legal Description & Exhibit Map for Annexation & Zoning Boundary
D. Required Findings from Unified Development Code
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EXHIBIT A
Exhibit A Page 1
A. Drawings/Other
Exhibit A.1: Zoning Map
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Exhibit A.2: Proposed Site Plan (dated: 1/17/18)
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Exhibit A.3: Proposed Landscape Plan (dated: 12/27/17)
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EXHIBIT A
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Exhibit A.4: Conceptual Building Elevations (dated: 1/17/18)
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B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS
1. PLANNING DIVISION
Staff recommends a pedestrian circulation plan is submitted for this site that includes the
larger overall site (to the south) proposed to be developed by the applicant as shown in Exhibit
A.2 prior to the Commission meeting that includes the recommended pedestrian connections in
Section IX, Sidewalks/Pedestrian Walkways.
1.1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior
to the annexation ordinance approval, a DA shall be entered into between the City of Meridian,
the property owner(s) at the time of annexation ordinance adoption, and the developer. Note: The
Development Agreement shall be recorded prior to submittal of a Certificate of Zoning
Compliance and Design Review application for the annexation area.
Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to
commencement of the DA. The DA shall be signed by the property owner and returned to the
Planning Division within six (6) months of the City Council granting annexation. The DA shall,
at minimum, incorporate the following provisions:
a. The existing structure shall be removed prior to issuance of building permits on this site is
allowed to remain on the site for use as a construction office but shall be removed prior to
issuance of the Certificate of Occupancy for the convenience store.
b. Future development of this site shall substantially comply with the conceptual site plan,
landscape plan and building elevations included in Exhibit A and the conditions contained
herein.
c. After the subject property is annexed into the City, a Property Boundary Adjustment application
shall be submitted to consolidate the existing parcels and the lots to the south under the same
ownership into one two parcels. Final approval is required prior to issuance of Certificate of
Occupancy.
d. The driveway along the west side of the retail store shall extend to the north property boundary
for future extension and interconnectivity in accord with UDC 11-3A-3A.
e. A cross-access/ingress-egress easement shall be provided to the property to the north (Parcel
#R4582530202, 13984 W. Jasmine Ln.) with development of this site in accord with UDC
11-3A-3A.2. A recorded copy of said easement shall be submitted to the City prior to
issuance of the first Certificate of Occupancy on the site.
f. A cross-access/ingress-egress easement (as applicable) shall be provided to the property to
the west (Brickyard development) with development of this site for pedestrian and emergency
access. A recorded copy of said easement shall be submitted to the City prior to issuance of
the first Certificate of Occupancy on the site.
g. A pedestrian walkway shall be provided off-site along the southern boundary of the overall
project site adjacent to the east/west driveway connection via N. Eagle Rd ./SH-55. The
walkway shall provide a connection from the walkway planned on the adjacent property to
the west to the pathway along N. Eagle Rd./SH 55.
h. A “Welcome to Meridian” monument sign shall be constructed as proposed at the northeast
corner of this site within the street buffer in accord with the specifications required by the
City of Meridian.
i. The developer shall provide additional right-of-way for the future widening of N. Eagle
Rd./SH-55 and make any improvements necessary to N. Eagle Rd./SH-55, such as a
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deceleration lane, as required by the Idaho Transportation Department. The required street
buffer shall be located outside of the area needed for future right-of-way.
j. A minimum 20-foot wide emergency access/pedestrian connection shall be provided at the
west boundary of the site adjacent to the retail store in alignment with the access proposed on
the site plan approved for Brickyard Subdivision. This access should have bollards (or
another Fire Department approved means) to restrict public vehicular access.
k. Provide a 10-foot wide multi-use pathway with a public use easement and pedestrian lighting
along N. Eagle Rd./SH-55 as set forth in UDC 11-3H-4C.3.
1.1.2 The site plan submitted with the Certificate of Zoning Compliance application shall be revised
from that included in Exhibit A.2, dated 1/17/18, as follows:
a. Extend the north/south driveway along the west side of the retail store to the north property
boundary for future extension and interconnectivity upon redevelopment of the property to
the north to a non-residential use.
b. Depict a pedestrian walkway from the north property boundary along the east side of the
driveway stub required above to the sidewalk around the retail store for pedestrian access to
the retail store.
c. All pedestrian walkways through parking areas shall be distinguished from the vehicular
driving surface through the use of pavers, colored or scored concrete, or bricks in accord with
UDC 11-3A-19.
d. Either depict wheel stops within parking stalls that abut the sidewalk where outdoor seating is
proposed; or, widen the sidewalk an additional 2 feet to allow for vehicle overhang so that a
minimum 5-foot wide area remains clear for pedestrians, in accord with the standards listed in
UDC 11-3C-5B.4.
e. Depict a minimum 20-foot wide emergency access/pedestrian connection at the west
boundary of the site adjacent to the retail store in alignment with the access proposed on the
site plan approved for Brickyard Subdivision. This access should have bollards (or another
Fire Department approved “gate”) to restrict public vehicular access.
1.1.3 The landscape plan submitted with the Certificate of Zoning Compliance application shall be
revised from that included in Exhibit A.3, dated 12/27/17, as follows:
a. Landscaping is required within planter islands at the ends (or within, as applicable) of rows of
parking along with vegetative groundcover at a 70% coverage at maturity in accord with the
standards listed in UDC 11-3B-8C.
b. A minimum of one (1) tree is required within a planter island in the row of parking in front of
the retail store in accord with UDC 11-3B-8C.2.
c. Include mitigation information for existing 4-inch caliper or greater trees on the site that are
proposed to be removed in accord with the standards listed in UDC 11-3B-10C.5. Contact Elroy
Huff, City Arborist (208-371-1755), prior to removal of any existing trees from the site.
d. The landscape buffer along the north property boundary shall be widened to a minimum of 25
feet in accord with UDC Table 11-2B-3 for buffers to adjoining residential uses unless otherwise
modified by City Council at a public hearing with notice to surrounding property owners as set
forth in UDC 11-3B-9C.2. Additional trees (evergreen and/or deciduous) shall be added within
the buffer to achieve a barrier that allows trees to touch at maturity in accord with the standards
listed in UDC 11-3B-9C. Council approved a reduced buffer width of 12 feet (from 25 feet)
with the provision of a berm and 4-foot tall fully screened fence.
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1.1.4 The developer shall comply with the specific use standards listed in UDC 11-4-3-11, Drive-
Through Establishments.
1.1.5 The developer shall comply with the specific use standards listed in UDC 11-4-3-20, Fuel Sales
Facility.
1.1.6 Design of all future structures on the site is required to comply with the standards in the Architectural
Standards Manual.
1.1.7 Submit a detail of the pedestrian lighting required along N. Eagle Rd./SH-55 that complies with the
standards listed in UDC 11-3H-4C.3.
1.1.8 The facility is allowed to operate 24 hours/day per approval by City Council at the hearing on
April 17, 2018.
1.2 General Conditions of Approval
1.2.1 Comply with all bulk, use, and development standards of the applicable district listed in UDC
Chapter 2 District regulations.
1.2.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set
forth in UDC 11-3A-6.
1.2.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11.
1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-
15, UDC 11-3B-6 and MCC 9-1-28.
1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17.
1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J.
1.2.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3B-5I,
11-3B-8C, and Chapter 3 Article C.
1.2.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-
7C (streets).
1.2.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-
11C.
1.2.10 Protect any existing trees on the subject property that are greater than four-inch caliper and/or
mitigate for the loss of such trees as set forth in UDC 11-3B-10.
1.2.11 Provide bicycle parking spaces as set forth in UDC 11-3C-6G consistent with the design
standards as set forth in UDC 11-3C-5C.
1.2.12 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12.
1.2.13 Construct all required landscape areas used for storm water integration consistent with the
standards as set forth in UDC 11-3B-11C.
1.2.14 Comply with the structure and site design standards, as set forth in UDC 11-3A-19 and the
guidelines set forth in the City of Meridian Standards Manual.
1.2.15 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle.
1.2.16 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site.
1.2.17 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7
and 11-3A-6B as applicable.
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1.3 Ongoing Conditions of Approval
1.3.1 The conditional use may only be transferred or modified consistent with the provisions as set forth
in UDC 11-5B-6G. The applicant shall contact Planning Division staff regarding any proposed
modification and/or transfer of ownership.
1.3.2 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the
area.
1.4 Process Conditions of Approval
1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the
applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3
Article D and receive approval for such signs.
1.4.2 The conditional use approval shall be null and void if the applicant fails to 1) commence the use
within two years as set forth in UDC 11-5B-6F1 or 2) gain approval of a time extension as set
forth in UDC 11-5B-6F4.
1.4.3 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design
Review application from the Planning Division, prior to submittal of any building permit
application.
2. PUBLIC WORKS DEPARTMENT
2.1 Site Specific Conditions of Approval
2.1.1 Domestic water mains intended to provide service to the subject site from the City of Meridian
are currently being installed adjacent to the subject site in the Brickyard Development. However,
the site of the convenience store and fuel islands currently falls within Suez Water’s service area,
and Suez has expressed their position of retaining service to the area.
2.2 General Conditions of Approval
2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to provide
service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover
from top of pipe to sub-grade is less than three feet than alternate materials shall be used in
conformance of City of Meridian Public Works Departments Standard Specifications.
2.2.2 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to signature of the final plat by the City Engineer.
2.2.3 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being developed shall be tiled per UDC 11-
3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
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2.2.4 Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
2.2.5 Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
2.2.6 Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
2.2.7 It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
2.2.8 Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
2.2.9 All grading of the site shall be performed in conformance with MCC 11-1-4B.
2.2.10 Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
2.2.11 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage
facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD.
The design engineer shall provide certification that the facilities have been installed in accordance
with the approved design plans. This certification will be required before a certificate of
occupancy is issued for any structures within the project.
2.2.12 At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
2.2.13 The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed public sewer, water and reuse infrastructure
for duration of two years. This surety will be verified by a line item cost estimate provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-221.
3. POLICE DEPARTMENT
3.1 A deceleration lane is needed on N. Eagle Road for safe access to the site.
4. FIRE DEPARTMENT
4.1 Any newly installed Fire Department connections for sprinkler or standpipes will require locking
Fire Department plugs.
4.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance
with International Fire Code Section (IFC) 508.5.4 as follows:
a. Fire hydrants shall have a Storz LDH connection in place of the 4 ½” outlet. The Storz
connection may be integrated into the hydrant or an approved adapter may be used on the 4 1/2"
outlet.
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b. Fire hydrants shall have the Storz outlet face the main street or parking lot drive aisle.
c. Fire hydrants shall be placed on corners when spacing permits.
d. Fire hydrants shall not have any vertical obstructions to outlets within 10’.
e. Fire hydrants shall be placed 18” above finished grade to the center of the Storz outlet.
f. Fire hydrants shall be provided to meet the requirements of the Meridian Water Dept. Standards.
g. Show all proposed or existing hydrants for all new construction or
additions to existing buildings within 1,000 feet of the project.
4.3 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’
outside, per International Fire Code Section 503.2.4.
4.4 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire
Code Sections 503.3 & D103.6.
4.5 Operational fire hydrants, temporary or permanent street signs, and access roads with an all-weather
surface are required to be installed before combustible construction material is brought onto the site,
as set forth in International Fire Code Section (IFC) 501.4.
4.6 Commercial and office occupancies will require a fire-flow consistent with International Fire Code
Appendix B to service the proposed project. Fire hydrants shall be placed per Appendix C.
4.7 Maintain a separation of 5’ from the building to the dumpster enclosure as set forth in International
Fire Code Section 304.3.3.
4.8 The applicant shall work with Public Works and Planning Department staff to provide an address
identification plan and a sign which meets the requirements of the City of Meridian sign ordinance
and is placed in a position that is plainly legible and visible from the street or road fronting the
property, as set forth in International Fire Code Section 505.1 and Meridian Amendment 104-4-1.
4.9 Where a portion of the facility or building hereafter constructed or moved into or within the
jurisdiction is more than 400 feet (122 m) from a hydrant on a fire apparatus access road, as
measured by an approved route around the exterior of the facility or building, on-site fire hydrants
and mains shall be provided where required by the code official as set forth in International Fire
Code Section 507.5.1. For buildings equipped throughout with an approved automatic sprinkler
system installed in accordance with Section 903.3.1.1 or
903.3.1.2 the distance requirement shall be 600 feet (183).
a. For Group R-3 and Group U occupancies, the distance requirement shall be
600 feet (183 m).
b. For buildings equipped throughout with an approved automatic sprinkler
system installed in accordance with Section 903.3.1.1 or 903.3.1.2, the
distance requirement shall be 600 feet (183 m).
4.10 There shall be a fire hydrant within 100’ of all fire department connections as set forth in local
amendment to the International Fire Code 10-4-1.
4.11 The Fire Department will require Fire Department locking Connection caps on all FDC
inlets. IFC 102.9
4.12 Buildings over 30’ in height are required to have access roads in accordance with the
International Fire Code Appendix D Section D105.
4.13 Emergency response routes and fire lanes shall not be allowed to have traffic calming
devices installed without prior approval of the Fire Code Official. National Fire
Protection IFC 503.4.1.
4.14 COMMERCIAL AND INDUSTRIAL - Buildings or facilities exceeding 30 feet
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EXHIBIT A
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(9144mm) or three stories in height shall have at least two means of fire apparatus access for
each structure. The access roads shall be placed a distance apart equal to not less than
one half of the length of the overall diagonal dimension of the property or area to be
served, measured in a straight line as set forth in International Fire Code Appendix D104.1.
4.15 As set forth in International Fire Code Section 504.1, multi-family and commercial
projects shall be required to provide an additional sixty inch (60”) wide access point to the
building from the fire lane to allow for the movement of manual fire suppression
equipment and gurney operations. The unobstructed breaks in the parking stalls shall be
provided so that building access is provided in such a manner that the most remote part of
a building can be reached with a length of 150' fire hose as measured around the
perimeter of the building from the fire lane. Code compliant handicap parking stalls may
be included to assist meeting this requirement. Contact the Meridian Fire Department for
details.
5. REPUBLIC SERVICES
5.1 No comments have been received from Republic Services.
6. PARKS DEPARTMENT
6.1 No comments have been received from the Park’s Department.
7. IDAHO TRANSPORTATION DEPARTMENT (ITD)
See next page
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Exhibit C: Legal Description & Exhibit Map for Annexation & Zoning Boundary
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EXHIBIT A
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D. Required Findings from Unified Development Code
1. ANNEXATION & ZONING FINDINGS:
Upon recommendation from the Commission, the Council shall make a full investigation
and shall, at the public hearing, review the application. In order to grant an annexation, the
Council shall make the following findings:
a. The map amendment complies with the applicable provisions of the Comprehensive
Plan;
The City Council finds that the proposed map amendment to C-G is consistent with the
Mixed Use - Regional FLUM designation that they’ve deemed appropriate to “float” to this
property. Therefore, the City Council finds the amendment is consistent with the applicable
provisions of the Comprehensive Plan (see section VII above for more information).
b. The map amendment complies with the regulations outlined for the proposed district,
specifically the purpose statement;
The City Council finds that the proposed map amendment to the C-G zoning district is
consistent with the purpose statement of the commercial districts as detailed in Section VIII
above.
c. The map amendment shall not be materially detrimental to the public health, safety,
and welfare;
The City Council finds that the proposed zoning amendment will not be detrimental to the
public health, safety, or welfare. City utilities will be extended at the expense of the applicant.
d. The map amendment shall not result in an adverse impact upon the delivery of services
by any political subdivision providing public services within the City including, but not
limited to, school districts; and,
The City Council finds that the proposed zoning amendment will not result in any adverse
impact upon the delivery of services by any political subdivision providing services to this
site.
e. The annexation is in the best of interest of the City (UDC 11-5B-3.E).
The City Council finds the proposed annexation of this property is in the best interest of the
City if the applicant develops the site in accord with the conditions listed in Exhibit B.
2. CONDITIONAL USE PERMIT:
The Commission and Council shall review the particular facts and circumstances of each
proposed conditional use in terms of the following, and may approve a conditional use permit if
they shall find evidence presented at the hearing(s) is adequate to establish:
a. That the site is large enough to accommodate the proposed use and meet all the
dimensional and development regulations in the district in which the use is located.
The City Council finds that the site is large enough to accommodate the proposed use and
meet the dimensional and development regulations of the C-G zoning district and the specific
use standards for the proposed drive-through establishment and fuel sales facility.
b. That the proposed use will be harmonious with the Meridian Comprehensive Plan and
in accord with the requirements of this Title.
The City Council finds that the proposed drive-through establishment and fuel sales facility in
the C-G zone meets the objectives and policies of the Comprehensive Plan.
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c. That the design, construction, operation and maintenance will be compatible with other
uses in the general neighborhood and with the existing or intended character of the
general vicinity and that such use will not adversely change the essential character of
the same area.
The City Council finds that the general design, construction, operation and maintenance of
the drive-through establishment and fuel sales facility use will be compatible with existing
residential and commercial uses in the vicinity if the developer complies with the conditions
of approval contained herein. Further, the City Council finds that the proposed project will be
compatible with the existing and intended character of the area and will not adversely change
the character thereof.
d. That the proposed use, if it complies with all conditions of the approval imposed, will
not adversely affect other property in the vicinity.
The City Council finds that the proposed development should not adversely affect other
property in the vicinity if the applicant complies with all conditions of approval listed in
Exhibit B of this staff report and constructs all improvements and operates the use in
accordance with the UDC standards.
e. That the proposed use will be served adequately by essential public facilities and
services such as highways, streets, schools, parks, police and fire protection, drainage
structures, refuse disposal, water, and sewer.
The City Council finds that sanitary sewer, domestic water and irrigation can be made
available to the subject property. Please refer to comments prepared by the Public Works
Department, Fire Department, Police Department and other agencies.
f. That the proposed use will not create excessive additional costs for public facilities and
services and will not be detrimental to the economic welfare of the community.
The City Council finds that the applicant will pay to extend the sanitary sewer and water
mains into the site. No additional capital facility costs are expected from the City. The
applicant and/or future property owners will be required to pay impact fees.
g. That the proposed use will not involve activities or processes, materials, equipment and
conditions of operation that will be detrimental to any persons, property or the general
welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors.
The City Council finds that the proposed development should not involve activities that will
create nuisances that would be detrimental to the general welfare of the surrounding area.
The City Council recognizes the fact that traffic and noise will increase with the approval of
this development; however, whenever undeveloped property is developed, the amount of
traffic generation does increase.
h. That the proposed use will not result in the destruction, loss or damage of a natural,
scenic or historic feature considered to be of major importance.
The City Council finds that the proposed development will not result in the destruction, loss
or damage of any natural feature(s) of major importance.
Meridian City Council Meeting Agenda July 10, 2018 – Page 415 of 522
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4V
Project/File Number: H-2018-0038
Item Title: Paramount Subdivision
Second Addendum to Development Agreement for Paramount
Subdivision (H-2018-0038) by Brighton Development, Inc.,
Located at 5100 N. Dyver Ave.
Meetina Notes
1?1 APPROVED
ADA COUNTY RECORDER Christopher D. Rich 2018-064534
BOISE IDAHO Pgs=4 LISA BATT 07/11/2018 03:52 PM
CITY OF MERIDIAN, IDAHO NO FEE
PARTIES: 1. City of Meridian
2. Brighton Development, Inc., Owner/Developer
This addendum is made and entered into this -IU day of
2018, by and between CITY OF MERIDIAN, a municipal corporation of the Stdteof Idaho,
hereafter called CITY, and Brighton Development, Inc., whose address is 12601 W. Explorer
Drive, Suite 200, Boise, ID 83713, hereinafter called OWNER/DEVELOPER.
A. CITY and OWNER/DEVELOPER entered into that certain
DEVELOPMENT AGREEMENT on August 14, 2004 (Instrument # 103137116) and an
Addendum to Development Agreement in 2013 as Instrument # 113083665 on the land described in
the original Development Agreement.
B. CITY and OWNER/DEVELOPER now desire to amend the Development
Agreement and the Addendum to the Development Agreement and in accordance with the terms in
this Addendum, which terms have been approved by the Meridian Planning and Zoning
Commission and the Meridian City Council in accordance with Idaho Code Section 67-6511A.
NOW, THEREFORE, in consideration of the covenants and conditions set forth
herein, the parties agree as follows:
1. OWNER/DEVELOPER shall be bound by the terms of the Development Agreement and
Addendum to Development Agreement, except as specifically amended by the following:
SECTION 4. Uses permitted by this agreement:
4.1 The uses allowed pursuant to this Agreement are only those uses allowed under
"City's" Unified Development Code codified as Meridian City Section 12-2A and
11-2B which are herein specified as follows:
Construction and development of a development consisting of single-family
building lots, townhouse lots, apartments, mixed-use areas with office and
retail space, self storage, and common lots in R-8, R-15, R-40, L-0, and C -G
zones.
4.2 No change in the uses specified in this Agreement shall he allowed without
modification of this Agreement.
ADDENDUM TO DEVELOPMENT AGREEMENT (MDA H-2018-0038 PARAMOUNT SUBDIVISION) PAGE I OF 4
Meridian City Council Meeting Agenda July 10, 2018 – Page 422 of 522
ACKNOWLEDGMENTS
IN WITNESS WHEREOF, the parties have herein executed this agreement and
made it effective as hereinabove provided.
Attest:
OWNER/DEVELOPER:
BRIGHTON DEVELOPMENT, INC.
BY:
Ct]"-wil-wU: 1 . ►
BY:
Mayor Tam,'p;lge Weerd
ED
o
('ily of w
Coles,it Clerk E IDIAN�-
IDAHO
Z^ SEAL
ADDENDUM TO DEVELOPMENT AGREEMENT (MDA H-2018-0038 PARAMOUNT SUBDIVISION) PAGE 3 OF 4
Meridian City Council Meeting Agenda July 10, 2018 – Page 424 of 522
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4W
Project/File Number:
Item Title:
Approval of Award of Bid and Agreement to Sonntag Recreation,
LLC for the "Design, Supply & Installation of Discovery Park
Playground" project for a Not -To -Exceed amount of $547,825.84.
Meeting Notes
9 APPROVED
Page 1
Memo
To: C. Jay Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Mike Barton
Date: 7/5/2018
Re: July 10 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
July 10 th City Council Consent Agenda for Council’s consideration.
Approval of Award of Bid and Agreement to Sonntag Recreation, LLC for the “Design,
Supply & Installation of Discovery Park Playground” project for a Not-To-Exceed
amount of $547,825.84.
Recommended Council Action: Award of Bid and Approval of Agreement to
SONNTAG RECREATION, LLC for the Not-To-Exceed amount of $547,825.84.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda July 10, 2018 – Page 426 of 522
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating:
Payment and Performance Bonds Received (Date): Rating:
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
$547,826 Mike Barton
If yes, has policy been purchased?
Sonntag Recreation, LLC
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
5200
96927
10121.G
TASK ORDER RFP / RFQ BID
VII. TASK ORDER SELECTION (Project Manager to Complete)
Award based on Low Bid Highest Ranked Vendor Selected
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
July 5, 2018
I. PROJECT INFORMATION
7/5/2018 7/28/2018
N/A
N/A
18
7/5/2018 PARKS
DESIGN, SUPPLY AND INSTALLATION OF DISCOVERY PARK PLAYGROUND EQUIPMENT
V. BASIS OF AWARD
7/20/2017 July 27, 2017
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
N/A N/A N/A N/A
Existing 34438 4/30/2019
Meridian City Council Meeting Agenda July 10, 2018 – Page 427 of 522
CONTRACT FOR DESIGN, SUPPLY AND INSTALLATION OF THE
DISCOVERY PARK PLAYGROUND, SPLASH PAD & CLIMBING MAP
PROJECT # 10121.G
INTRODUCTION
Whereas, the City has a need for services involving Plavqround Desiqn &
installation ;and
WHEREAS, the Contractor is specially trained, experienced and competent
to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1. Scope of Work:
1.2 All documents, drawings and written work product prepared or produced by
the Contractor under this Agreement, including without limitation electronic data
files, are the property of the Contractor; provided, however, the City shall have the
right to reproduce, publish and use all such work, or any part thereof, in any
manner and for any purposes whatsoever and to authorize others to do so. lf any
such work is copyrightable, the Contractor may copyright the same, except that, as
to any work which is copyrighted by the Contractor, the City reserves a royalty-free,
non-exclusive, and irrevocable license to reproduce, publish and use such work, or
any part thereof, and to authorize others to do so.
1.3 The Contractor shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable federal,
DISCOVERY PARK PLAYGROUND, SLASH PAD & CLIMBING I\4AP
Project 10121.G
page 1 of '13
THIS CONTRACT FOR DESIGN, SUPPLY AND INSTALLATION OF THE
DISCOVERY PARK PLAYGROUND, SPLASH PAD AND CLIMBING MAP is made this
1Oth day of July, 2018, and entered into by and between the City of Meridian, a municipal
corporation organized under the laws of the State of ldaho, hereinafter referred to as
"CITY', 33 East Broadway Avenue, Meridian, Idaho 83642, and Sonntaq Recreation. LLC,
hereinafter referred to as "CONTRACTOR", whose business address is 4245 Panorama
Cir.. Salt Lake Citv, UT 84124 and whose Public Works Contractor License # is 034438.
1 .1 CONTRACTOR shall perform and furnish to the City upon execution of this
Contract and receipt of the City's written notice to proceed, all services and work,
and comply in all respects, as specified in the document titled "Scope of Work" a
copy of which is attached hereto as Exhibit "A" and incorporated herein by this
reference, together with any amendments that may be agreed to in writing by the
parties.
Meridian City Council Meeting Agenda July 10, 2018 – Page 428 of 522
state and city laws, ordinances, regulations and resolutions. The Contractor
represents and warrants that it will perform its work in accordance with generally
accepted industry standards and practices for the profession or professions that
are used in performance of this Agreement and that are in effect at the time of
performance of this Agreement. Except for that representation and any
representations made or contained in any proposal submitted by the Contractor
and any reports or opinions prepared or issued as part of the work performed by
the Contractor underthis Agreement, Contractor makes no other warranties, either
express or implied, as part of this Agreement.
1 .4 Services and work provided by the Contractor at the City's request under this
Agreement will be performed in a timely manner in accordance with a Schedule of
Work, which the parties hereto shall agree to. The Schedule of Work may be
revised from time to time upon mutual written consent of the parties.
2.Consideration
2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided
in Exhibit B "Payment Schedule" attached hereto and by reference made a part
hereof for the Not-To-Exceed amount of $547,825.84.
2.2 The Contractor shall provide the City with a monthly statement and
supporting invoices, as the work warrants, of fees earned and costs incurred for
services provided during the billing period, which the City will pay within 30 days of
receipt of a correct invoice and approval by the City. The City will not withhold any
Federal or State income taxes or Social Security Tax from any payment made by
City to Contractor under the terms and conditions of this Agreement. Payment of
all taxes and other assessments on such sums is the sole responsibility of
Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall not be
entitled to receive from the City any additional consideration, compensation, salary,
wages, or other type of remuneration for services rendered under this Agreement
including, but not limited to, meals, lodging, transportation, drawings, rendedngs or
mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement
to consideration in the form of overtime, health insurance benefits, retirement
benefits, paid holidays or other paid leaves of absence of any type or kind
whatsoever.
3. Term:
3.1 This agreement shall become effective upon execution by both parties, and
shall expire upon (a) completion of the agreed upon work, (b) or unless sooner
terminated as provided in sections 3.2, 3-3, and section 4 below or unless some
other method or time of termination is listed in Exhibit A.
DISCOVERY PARK PLAYGROUND, SLASH PAD & CLIMBING MAP
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Meridian City Council Meeting Agenda July 10, 2018 – Page 429 of 522
3.2 Should Contractor default in the performance of this Agreement or materially
breach any of its provisions, City, at City's option, may terminate this Agreement by
giving written notification to Contractor.
3.3 Should City fail to pay Contractor all or any part of the compensation set forth
in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's
option, may terminate this Agreement if the failure is not remedied by the City
within thirty (30) days from the date payment is due.
4. Liquidated Damages:
Substantial Completion shall be accomplished within 180 (one hundred eighty)
calendar days from Notice to Proceed. This project shall be considered
Substantially Complete when the Owner has full and unrestricted use and benefit
of the facilities, both from an operational and safety standpoint, and only minor
incidental work, corrections or repairs remain for the physical completion of the
total contract. Contractor shall be liable to the City for any delay beyond this time
period in the amount of $300.00 (three hundred dollars) per calendar day. Such
payment shall be construed to be liquidated damages by the Contractor in lieu of
any claim or damage because of such delay and not be construed as a penalty.
Upon receipt of a Notice to Proceed, the Contractor shall have 210 (two hundred
ten) calendar days to complete the work as described herein. Contractor shall be
liable to the City for any delay beyond this time period in the amount of $300.00
(three hundred dollars) per calendar day. Such payment shall be construed to be
liquidated damages by the Contractor in lieu of any claim or damage because of
such delay and not be construed as a penalty. See Milestones listed in the
Payment Schedule for Substantial Completion.
5. Termination:
5.1 lf, through anycause, CONTRACTOR, its officers, employees, oragentsfails
to fulfill in a timely and proper manner its obligations under this Agreement, violates
any of the covenants, agreements, or stipulations of this Agreement, falsifies any
record or document required to be prepared under this agreement, engages in
fraud, dishonesty, or any other act of misconduct in the performance of this
contract, or if the City Council determines that termination of this Agreement is in
the best interest of CITY, the CITY shall thereupon have the right to terminate this
Agreement by giving written notice to CONTRACTOR of such termination and
specifying the effective date thereof at least fifteen (15) days before the effective
date of such termination. CONTRACTOR may terminate this agreement at any
time by giving at least sixty (60) days notice to CITY.
ln the event of any termination of this Agreement, all finished or unfinished
documents, data, and reports prepared by CONTRACTOR under this Agreement
shall, at the option of the CITY, become its property, and CONTRACTOR shall be
entitled to receive just and equitable compensation for any work satisfactorily
complete hereunder.
DISCOVERY PARK PLAYGROUND, SLASH PAO & CLIMBING MAP
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Meridian City Council Meeting Agenda July 10, 2018 – Page 430 of 522
5.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liabilityto
the CITY for damages sustained by the CITY by virtue of any breach of this
Agreement by CONTRACTOR, and the CITY may withhold any payments to
CONTRACTOR forthe purposes of set-off until such time as the exact amount of
damages due the CITY from CONTRACTOR is determined. This provision shall
survive the termination of this agreement and shall not relieve CONTRACTOR of
its liability to the CITY for damages.
6.'1 ln all matters pertaining to this agreement, CONTRACTOR shall be acting as
an independent contractor, and neither CONTRACTOR nor any officer, employee
or agent of CONTRACTOR will be deemed an employee of CITY. Except as
expressly provided in Exhibit A, Contractor has no authority or responsibility to
exercise any rights or power vested in the City and therefore has no authority to
bind or incur any obligation on behalf of the City. The selection and designation of
the personnel of the CITY in the performance of this agreement shall be made by
the CITY.
6.2 Contractor, its agents, officers, and employees are and at alltimes during the
term of this Agreement shall represent and conduct themselves as independent
contractors and not as employees of the City.
6.3 Contractor shall determine the method, details and means of performing the
work and services to be provided by Contractor under this Agreement. Contractor
shall be responsible to City only for the requirements and results specified in this
Agreement and, except as expressly provided in this Agreement, shall not be
subjected to City's control with respect to the physical action or activities of
Contractor in fulfillment of this Agreement. lf in the performance of this Agreement
any third persons are employed by Contractor, such persons shall be entirely and
exclusively under the direction and supervision and control of the Contractor.
7. Sub-Contractors:
Contractor shall require that all of its sub-contractors be licensed per State of ldaho
Statute # 54-19O1
8. Removal of Unsatisfactory Employees:
The Contractor shall only furnish employees who are competent and skilled for work
under this contract. lf, in the opinion of the City, an employee of the Contractor is
incompetent or disorderly, refuses to perform in accordance with the terms and
conditions of the contract, threatens or uses abusive language while on City
property, or is othenrvise unsatisfactory, that employee shall be removed from all
work under this contract.
DISCOVERY PARK PLAYGROUND. SLASH PAD & CLIMBING MAP
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6. lndependentContractor:
Meridian City Council Meeting Agenda July 10, 2018 – Page 431 of 522
9.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's
elected officials, officers, employees, agents, and volunteers from and for any and
all losses, claims, actions, judgments for damages, or injury to persons or property
and losses and expenses and other costs including litigation costs and attorney's
fees, arising out of, resulting from, or in connection with the performance of this
Agreement by the CONTRACTOR, its servants, agents, officers, employees,
guests, and business invitees, and not caused by or arising out of the tortious
conduct of CITY or its employee s. CONTRACTOR shall maintain, and specificallv
aq rees that it will maintain thro UO hout the term of this Aqreement. liabilitv
rnsu rance in which the CITY shall be named an additional insured in the minimum
amounts as follow: General Liabil ity One IMillion Dollars ($1,000,000) per incident
or occurrence, Automobile Liability lnsurance One Million Dollars ($1 ,000,000) per
incident or occurrence and Workers' Compensation lnsurance, in the statutory
limits as required by law.. The limits of insurance shall not be deemed a limitation
of the covenants to indemnify and save and hold harmless CITY; and if CITY
becomes liable for an amount in excess of the insurance limits, herein provided,
CONTRACTOR covenants and agrees to indemnify and save and hold harmless
CITY from and for all such losses, claims, actions, or judgments for damages or
injury to persons or property and other costs, including litigation costs and
attorneys' fees, arising out of, resulting from , or in connection with the
performance of this Agreement by the Contractor or Contractor's officers, employs,
agents, representatives or subcontractors and resulting in or attributable to
personal injury, death, or damage or destruction to tangible or intangible property,
including use of. CONTRACTOR shall provide CITY with a Certificate of
lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance
with the requirements of this paragraph and file such proof of insurance with the
CITY at least ten (10) days prior to the date Contractor begins performance of it's
obligations under this Agreement. ln the event the insurance minimums are
changed, CONTRACTOR shall immediately submit proof of compliance with the
changed limits. Evidence of all insurance shall be submitted to the City Purchasing
Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue,
Meridian, ldaho 83642.
9.2 lnsurance is to be placed with an ldaho admitted insurerwith a Best's rating
of no less than A-.
9.3 Any deductibles, self-insured retention, or named insureds must be declared
in writing and approved by the City. At the option of the City, either: the insurer
shall reduce or eliminate such deductibles, self-insured retentions or named
insureds; or the Contractor shall provide a bond, cash or letter of credit
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
9.4 To the extent of the indemnity in this contract, Contractor's lnsurance
coverage shall be primary insurance regarding the City's elected officers, officials,
employees and volunteers. Any insurance or self-insurance maintained by the City
DISCOVERY PARK PLAYGROUND, SLASH PAD & CLII\4BING MAP
Project 10121.c
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9. lndemnification and lnsurance:
Meridian City Council Meeting Agenda July 10, 2018 – Page 432 of 522
or the City's elected officers, officials, employees and volunteers shall be excess of
the Contractor's insurance and shall not contribute with Contractor's insurance
except as to the extent of City's negligence.
9.6 All insurance coverages for subcontractors shall be subject to all of the
insurance and indemnity requirements stated herein.
10. Time is of the Essence:
The parties hereto acknowledge and agree that time is strictly of the essence with
respect to each and every term, condition and provision hereof, and that the failure
to timely perform any of the obligations hereunder shall constitute a breach of, and
a default under, this Agreement by the party so failing to perform.
11. Bonds:
Payment and Performance Bonds are required on all Public Works lmprovement
Projects per the ISPWC and the City of Meridian Supplemental Specifications &
Drawings to the ISPWC, which by this reference are made a part hereof.
Contractor is required to furnish faithful performance and payment bonds in the
amount of 100o/o of the contract price issued by surety licensed to do business in
the State of ldaho. ln the event that the contract is subsequently terminated for
failure to perform, the contractor and/or surety will be liable and assessed for any
and all costs for the re-procurement of the contract services.
12, Warranty:
All construction and equipment provided under this agreement shall be warranted
for 2 years from the date of the City of Meridian acceptance perthe ISPWC and the
Meridian Supplemental Specifications & Drawings to the ISPWC and any
modifications, which by this reference are made a part hereof.
All items found to be defective during a warranty inspection and subsequenfly
corrected will require an additional two (2) year warranty from the date of City's
acceptance of the corrected work.
13. Changes:
The CITY may, from time to time, request changes in the Scope of Work to be
performed hereunder. Such changes, including any increase or decrease in the
amount of CONTRACTOR'S compensation, which are mutually agreed upon by and
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9.5 The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insureis liability.
9.7 The limits of insurance described herein shall not limit the liability of the
Contractor and Contractor's agents, representatives, employees or subcontractors.
Meridian City Council Meeting Agenda July 10, 2018 – Page 433 of 522
between the CITY and CONTRACTOR, shall be incorporated in written
amendments which shall be executed with the same formalities as this Agreement.
14. Taxes:
The City of Meridian is exempt from Federal and State taxes and will execute the
required exemption certificates for items purchased and used by the City. ltems
purchased by the City and used by a contractor are subject to Use Tax. All other
taxes are the responsibility of the Contractor and are to be included in the
Contractor's Bid pricing.
15. Meridian StormwaterSpecifications:
All construction projects require either a Storm Water Pollution Prevention Plan
(SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of
Meridian Construction Stormwater Management Program (CSWMP) manual. The
CSWMP manual containing the procedures and guidelines can be found at this
address: http://www.meridiancitv.orq/environmental aspx?id=13618.
Contractor shall retain all stormwater and erosion control documentation generated
on site during construction including the SWPPP manual, field inspections and
amendments. Prior to final acceptance of the job by the City the contractor shall
return the field SWPPP manual and field inspection documents to the City for
review. A completed Contractor Request to File Project N.O.T. with the EPA form
shall be provided to the City with the documents. These documents shall be
retained, reviewed and approved by the City prior to final acceptance of the project.
16. ACHD:
lf required, Contractor shall be responsible for coordinating with the City to obtain
appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties
City incurs due to Contractor's violation of any ACHD policy. City shall certify to
ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-
Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree
that the scope of the agency granted by such certification is limited to, and
conterminous with, the term and scope of this Agreement.
17. Reports and Information:
17.1 At such times and in such forms as the CITY may require, there shall be
furnished to the CITY such statements, records, reports, data and information as
the CITY may request pertaining to matters covered by this Agreement.
17.2 Conlractor shall maintain all writings, documents and records prepared or
compiled in connection with the performance of this Agreement for a minimum of
four (4) years from the termination or completion of this or Agreement. This
includes any handwriting, typewriting, printing, photo static, photographic and every
other means of recording upon any tangible thing, any form of communication oi
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Meridian City Council Meeting Agenda July 10, 2018 – Page 434 of 522
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
18. Audits and lnspections:
At any time during normal business hours and as often as the CITY may deem
necessary, there shall be made available to the CITY for examination all of
CONTRACTOR'S records with respect to all matters covered by this Agreement.
CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or
transcripts from such records, and to make audits of all contracts, invoices,
materials, payrolls, records of personnel, conditions of employment and other data
relating to all matters covered by this Agreement.
19. Publication, Reproduction and Use of Material:
No material produced in whole or in part under this Agreement shall be subject to
copyright in the United States or in any other country. The CITY shall have
unrestricted authority to publish, disclose and otherwlse use, in whole or in part, any
reports, data or other materials prepared under this Agreement.
20. Equal Employment Opportunity:
ln performing the work herein, Contractor agrees to comply with the provisions of
Title Vl and Vll of the Civil Rights Act, Revenue Sharing Act Title 31 , U.S. Code
Section 2176. Specifically, the Contractor agrees not to discriminate against any
employee or applicant for employment because of race, color, religion, sex, national
origin, age, political affiliation, marital status, or handicap. Contractor will take
affirmative action during employment or training to insure that employees are
treated without regard to race, color, religion, sex, national origin, age, political
affiliation, marital status, or handicap. ln performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or
local law, rule or regulation against any person on the basis of race, color, religion,
sex, national origin or ancestry, age or disability.
21. Employment of Bona Fide ldaho Residents:
Contractor must comply with ldaho State Statute 44-1002 which states that the
Contractor employ ninety-five percent (95%) bona fide ldaho residents.
22. Advice of Attorney:
23
Each party warrants and represents that in executing this Agreement. lt has
received independent legal advice from its attorney's orthe opportunityto seek such
advice.
Aftorney Fees:
should any litigation be commenced between the parties hereto concernlng this
OISCOVERY PARK PLAYGROUND, SLASH PAD & CLIMBING MAPProject 10'12'l.c page 8 of 13
Meridian City Council Meeting Agenda July 10, 2018 – Page 435 of 522
Agreement, the prevailing party shall be entitled, in addition to any other relief as
may be granted, to court costs and reasonable attorneys'fees as determined by a
Court of competent jurisdiction. This provision shall be deemed to be a separate
contract between the parties and shall survive any default, termination or forfeiture
of this Agreement.
24. ConstructionandSeverability:
lf any part of this Agreement is held to be invalid or unenforceable, such holding will
not affect the validity or enforceability of any other part of this Agreement so long as
the remainder of the Agreement is reasonably capable of completion.
25. Waiver of Default:
Waiver of default by either party to this Agreement shall not be deemed to be waiver
of any subsequent default. Waiver or breach of any provision of this Agreement
shall not be deemed to be a waiver of any other or subsequent breach, and shall
not be construed to be a modification of the terms of this Agreement unless this
Agreement is modified as provided above.
26. Entire Agreement:
This Agreement contains the entire agreement of the parties and supersedes any
and all other agreements or understandings, oral of written, whether previous to the
execution hereof or contemporaneous herewith.
27. Assignment:
It is expressly agreed and understood by the partles hereto, that CONTRACTOR
shall not have the right to assign, transfer, hypothecate or sell any of its rights under
this Agreement except upon the prior express written consent of CITY.
28. Payment Request:
Payment requests shall be submitted to City of Meridian through the City's project
management software. The Project Manager will compare the invoice against the
Payment Schedule in the Agreement for compliance. Upon approval that the work
has been done and is in compliance with the Agreement, the Project Managerwill
approve the pay request for processing. City of Meridian payment terms are Net 30
from the date City receives a correct invoice. Final payment will not be released
until the City has received a tax release from the Tax Commission.
29. Cleanup:
Contraclor shall keep the worksite clean and free from debris. At completion of
work and prior to requesting final inspection, the contractor shall remove all traces
of waste materials and debris resulting from the work. Final payment will not be
made if cleanup has not been performed.
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Meridian City Council Meeting Agenda July 10, 2018 – Page 436 of 522
3o. Ordor of Pucedeiwo:
.)I, pr6cedencc shad 1.-0 liw dlqvoelllo[T til(, II)IM,71"I i
documlolll. Mall 'millillig Ndd(�,"j ,� jol fill I t;,J imdf do(anylullt
`','1. Conmfianct� with Laws:
;(l poltof I I -III Iq the scopt---1 of Work (':()NiHI",(--, FOR
%vith a;; �ipplit.:aNw. la4vti, ardman-Go,,., mid i;oilius of Fodleral.
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Apt licablo Law,
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33. Noti,,us:
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mllclll Mailed Uflitc(4 CH"I'i
i 'Whiressad as foitl
CITY
C Otil R AG 10 k,
City ol Pari di, -Irl
ldw:v V(2
L'ukt, Cl!v; IT &W,l
IdWio Pi;'Oltc Llconso Ai 03441'i..3
E,iiiii.;f pany I flay c"lanqa their arltdrci.s tur !",E' purpoa,: of Ihi.q 'E"i q:vIfIq
I iotici� (if chanqu, to HIC Otilol !Ii U"Is.) OMVI,,i:,;J
34, Approval Requirpd-,
f his Mire?!] ont shall riot beconle effectolf" C,!, Uilding tl!llii approved by "ll:', Ci(", (,I!
Me I I i -J in r 1.
IA S ONWi AG RFCRL-*A 1 ION
A-
HY. :5CV-AUkjTvj
A 0
30. Orcier ol Precerlgnce :
I he arder or preeedence shall ire the contr€ct agree,nent, lhe lnvttatr()n i{:}{ fijfl
docunrent. then lhe wtnnirig bidder,i subrnitled bi<j document.
31. Cornpliance with L6ws:
ln performing the scope of work required hsreunder. CONTRACTOR shali .omply
lvith al{ applicabie laws, ordinanc€s, arrcl codes of Fod€ral. Siato. ar:C local
ggvemmonls.
Appllcablo Lawl.t
Thrs Agreonrent shali be govemed by and construed and entorced in ac(pr{::arice
\rltil ihe laws of th6 Slate of idaho. and tiic crdtnancss of tile Oity ol l\,lerirlian.
33, Noticos:
Any and all notices required to bo givon by eith€r of the oerfres hereta, llde:is
othi:r\Alse stated in thrs agreernent, shal! ile in writing a,ld Lre rle$mr)(,
communrcaled when malled ifi the United States mail, certiiad, relurri ieitsipt
teques(ed, addressad as foilows;
cl rr
Cdy of M€ndr.n
Purcllasir'Ig it anager
33 E Broadway Avo
Itroridran. I0 63642
20s-48S-C417
CONTRACTOR
Sorntag Recisalron
Atn: Jeremiah Wcbt)
4245 Panorarna Cir
salr Lakd cily, UT 84124
Ptnfie: 80 ! -?78.9?97
Ernail : l$rebb@sdfl nta grec..am
ldaho Publrc lvorks Licens8 # 034438
Either pariy nray Change thetr addross for the purpos€ of lhis tlaralrrapfi I, grvlnll
wriitsn n{rlice ot.su$h change tc the othe n tho manner herein provirtec!
34^ Approval Required:
f his Agreement shall not b6c,ome e{fective or.binding until approverj by 0r;: i.:itv ot
Meridian.
F,,}
:,i. a-g-t8
$**na.*l1 Lldtb
Meridian City Council Meeting Agenda July 10, 2018 – Page 437 of 522
Approved by Council: ` (o / c)gl k
Attest:
C.JAY COLES, CITJ CLERK
Purchasing A proval
BY: ZZL�
KEITH WTS, Purchasing Manager
Dated:: 7-67-/9
Project Manager
Mike Barton
QOOW ED AUG(11v or
UST
C>V E IDIAN�-
�oA►+o
\yam SEAL
Department Approval
BY:
STEVE SI DOWAY, Parks & Rec Director
Dated::
DISCOVERY PARK PLAYGROUND, SLASH PAD & CLIMBING MAP page 11 of 13
Project 10121.G
EXHIBlT A
SCOPE OF WORK
REFER TO REQUEST FOR PROPOSALS PKS.1745.10121.G
ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the
Request for Proposals Package # PKS-1745-10121.G, are by this
reference made a part hereof.
SPECIFICATIONS / SCOPE OF WORK
All construction work shall be done in accordance with the current version
of the ldaho Standards for Public Works Construction (SPWC), and City of
Meridian Supplemental Specifications to the ISPWC (and any Addendums).
See separate attached documents;
Photos and layout (7 of pases)a
DISCOVERY PARK PLAYGROUND, SLASH PAD & CLIMBING MAP
Pro.iect 10121.G page 12 of 13
Meridian City Council Meeting Agenda July 10, 2018 – Page 439 of 522
Exhibit B
MILESTONE / PAYMENT SCHEDULE
Total and complete compensation for this Agreement shall not exceed
$547,825.84.
MILESTONE DATES/SCHEDULE
Milestone 1 1 B0 Days from Notice to Proceed
Milestone 2 Final Completion 2'10 Days from Notice to Proceed
PRICING SCHEDULE
Contract includes furnishing all labor, materials, equipment, and incidentals as required for the
above named project per IFB PKS-I745-10121.G
NOT TO EXCEED CONTRACT TOTAL $547.825.84
actual quantities of each item of work in accordance with the contract documents.
Contract Pricing Schedule
Item No.Description Quantity Unit
1 Design of Playground Structure Lot s3,681.00
2
3
Playground Structure Lot s284,868.00
Aquatix Custom Pine Tree Shower
Aquatix Stream Jet
1
4 1,Ea s7s0.00
5 Ea 51,2s0.00
6 Aquatix Bubbler 1
7 Aquatix Junior Water Jewel 7 51,700.00
1 Ea s700.00
Aquatix Domestic Water System includes the
following: Aquavator, Control Panel
Sequencing, Drain Box, Distribution Manifold-
Sequencing
1 s18,489.00
10 Engineered Wood Fiber 360
3,200
s24.00
11
72
13
Rocky Mtn. Playground Turf
lnstallation of Playground & Wood Fiber 7 sss,000.00
1 s8s,000.00
74 Payment & Performance Bonds 1 Lot 51s,s88.84
15 Lot
DISCOVERY PARK PLAYGROUND, SLASH PAD & CLIMBING MAP
Project 10121 .G
page'13 of 13
Substantial Completion
Contract is a not to exceed amount. Line item pricing below will be used for invoice verification and any
additional increases or decreases in work requested by city. The City will pay the contractor based on
Unit Price
7
1
s18,000.00
Aquatix Arch Jet 1
Ea.s3,1s0.00
Ea,
8 Aquatix Sea Crawler
9 Lot
Cu.
Yd.
Sq.
Ft.s12.00
Lot
lnstallation of Splash Pad MConcrete Work &
5' Apron Lot
Freight 7 512,609.00
Meridian City Council Meeting Agenda July 10, 2018 – Page 440 of 522
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Meridian City Council Meeting Agenda July 10, 2018 – Page 446 of 522
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4X
Project/File Number:
Item Title:
AP Invoices for Payment 7/3/18 - $553,572.16
Meetinq Notes
rte✓ APPROVED
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund ABOUT THE KIDS, INC.instructor fee - Girls Lacrosse 6/11/18 - qty 11 158.40
01 General Fund AIRE, INC 220/Water rescue equipment for E-36, MF046 1,133.32
01 General Fund AMERICAN MECHANICAL CORP 220/repair HVAC exhaust fan motor, St. 2 473.18
01 General Fund AUTO SPRING CORP Replaced Toro sprayer front leaf springs - qty 2 186.46
01 General Fund AVOLVE SOFTWARE CORPORATION 18-0386 ProjectDox Tier 4 Software 127,500.00
01 General Fund BOE - Boise Office Equipment XPN547404, Copies 5/22/18-6/21/18 145.76
01 General Fund BOISE SOFTBALL UMPIRES ASSOC.18-0321 softball umpire services 6/11-6/15/18 - qty 50
games
1,392.00
01 General Fund BOISE SOFTBALL UMPIRES ASSOC.18-0321 softball umpire services 6/4-6/8/18 - qty 52
games
1,447.68
01 General Fund BRADY INDUSTRIES, LLC.220/Soap, liners, towels, tissue - qty 4 122.17
01 General Fund BRADY INDUSTRIES, LLC.220/towels - qty 2 cases 73.41
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC check truck 16 engine light - license C16104 88.40
01 General Fund CABLE ONE 112461900, Cable Service City Hall, 6/16/18-7/15/18 42.00
01 General Fund Campbell Tractor Co.mower bearings & spacers - qty 27 299.84
01 General Fund CARPENTER SCREEN PRINTING 2018 Spring Basketball champion shirts - qty 29 230.55
01 General Fund CARPENTER SCREEN PRINTING Spring Volleyball champion shirts - qty 87 691.65
01 General Fund CASCADE FENCE COMPANY, INC.Settlers Park pickleball court restriping 1,600.00
01 General Fund CDW GOVERNMENT Code Stnd (LG) for CR1000/CR1400 32.47
01 General Fund CDW GOVERNMENT Cradlepnt 1100 Rugged Router VZW 8,100.00
01 General Fund CDW GOVERNMENT HP 5Yr NBD Onsite/Disk Retention 160.00
01 General Fund CITY OF BOISE - CITY PRINT & MAIL
SERVICES
Updated Tow Forms for Patrol 322.00
01 General Fund CITY OF BOISE FIRE DEPARTMENT 220/18 Heartsaver AED Cards, City Training 306.00
01 General Fund CIVIL SURVEY CONSULTANTS 18-0301 Prof serv for Homecourt Fiber Conduit Proj-
May 2018
407.22
01 General Fund CLOVERDALE PLUMBING COMPANY drinking fountain drain plumbing at 8th Street Park 662.71
01 General Fund COMMITTED CASEWORKS AND
EVENTS, LLC
sound for 2018 Gene Kleiner Day, 6/9/18 750.00
01 General Fund CURTIS CLEAN SWEEP INC sweep & detail Settlers Park parking lot 160.00
01 General Fund CUSTOMBINDERS.NET Blue Supervisor Best Binders - Qty 12 75.68
01 General Fund CUSTOMBINDERS.NET White employee best binders - qty 12 65.60
01 General Fund DRAGONFLY LAUGHTER WELLNESS instructor fee - Laugh Yourself Happy 6/4-6/11/18 -
qty 1
16.00
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO credit on restroom bldg light bulbs at Settlers Park -
qty 3
(10.00)
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO restroom building mini flood light for Settlers Park - qty
4
313.33
01 General Fund ENHANCED TELECOMMUNICATIONS reset Homecourt camera passwords 97.00
01 General Fund ERGOMETRICS 220/Captain promotional exam materials 1,545.19
Date: 6/28/18 12:49:29 PM Page: 1Meridian City Council Meeting Agenda July 10, 2018 – Page 448 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund GOODYEAR COMMERCIAL TIRE &
SERVICE CENTER
220/MF008, WT32, 2 new tires 1,493.36
01 General Fund GOSNEY MANAGEMENT, LLC.instructor fee - Draw & Paint H Potter Style 6/4-6/7/18
x 7
448.00
01 General Fund H.D. FOWLER COMPANY irrigation filter screens for Police Department - qty 3 183.60
01 General Fund HOME DEPOT CREDIT SERVICES 220/tools for St. 5, tool chest, pliers, wrenches,
sockets,
1,482.44
01 General Fund HORIZON DISTRIBUTORS INC chain saw repair nuts - qty 2 1.78
01 General Fund HORIZON DISTRIBUTORS INC credit on Echo weedeater for Storey Park - qty 1 (320.09)
01 General Fund HORIZON DISTRIBUTORS INC small engine repair parts - qty 10 182.67
01 General Fund HORIZON DISTRIBUTORS INC small engine repair parts - qty 16 480.36
01 General Fund HORIZON DISTRIBUTORS INC Storey Park weedeater - qty 1 263.99
01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for Invitation to Bid on Ten Mile Street Lt
Con
73.14
01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for Ord 18-1778 on Trespassing in Parks,
6/8/18
39.96
01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for Ord 18-1780 on Rapid Creek Sub
Annexation,
160.34
01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for Ord 18-1781 on East Ridge Estates
Sub Annex
236.28
01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for Ord 18-1782 on Seyam East, 6/15/18 163.79
01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for PH 6/13/18 on Budget Hearing
Workshop
44.16
01 General Fund IDAHO PRESS-TRIBUNE Legal Notice on Ord 18-1775A for Amendment Lost
Rapids Sub
250.09
01 General Fund IDAHO PRESS-TRIBUNE Legal Notice on Ord 18-1779 for Linder Mixed Use,
6/15/18
143.08
01 General Fund IDAHO PRESS-TRIBUNE Notice on Ord 18-1777 for Lost Rapids Sub GFI
Invesmnt Annex
238.01
01 General Fund IDAHO STATESMAN Job Postings for Com-Dev - May 2018 1,650.00
01 General Fund IDAHO TENTS & EVENTS Chairs Rental for 2018 Gene Kleiner Day, 6/9/18 - Qty
160
466.00
01 General Fund INTERMOUNTAIN GAS 098-162-3000-8 Intermountain Gas June 2018 1,198.97
01 General Fund JAYKER WHOLESALE NURSERY Ash trees for Tully Park playground - qty 4 1,051.35
01 General Fund JOHNSON CONTROLS FIRE
PROTECTION LP
18-0430, Alarm monitoring all locations June 2018 466.74
01 General Fund JOHNSON CONTROLS FIRE
PROTECTION LP
220/Troubleshoot Fire Alarm, St. 4, no dial tone 384.00
01 General Fund KB FABRICATION & WELDING INC.Improved Trash Gate Doors at City Hall 241.66
Date: 6/28/18 12:49:29 PM Page: 2Meridian City Council Meeting Agenda July 10, 2018 – Page 449 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund LAWN CO MAINTENANCE sprinkler repairs at Homecourt & various contracted
sites
2,416.17
01 General Fund LAWN CO MAINTENANCE sprinkler repairs at various contracted sites 1,794.09
01 General Fund LEVEL 3 COMMUNICATIONS, LLC.Level 3 Communications Telephone, June 2018,
268238-5
964.43
01 General Fund MATT HOFFMAN Per Diem, M. Hoffman, ESRI User Conference, San
Diego CA, 7/
352.00
01 General Fund MERIT PROFESSIONAL COATING -
BOISE, INC.
18-0309, Interior/exterior painting service 4/1-4/30/18 25,160.27
01 General Fund MINUTEMAN, INC.Farmers Market trailer padlock 24.95
01 General Fund MINUTEMAN, INC.grandmaster keys for seasonal staff - qty 22 96.90
01 General Fund MINUTEMAN, INC.key removal at Keith Bird Legacy Park 105.00
01 General Fund MINUTEMAN, INC.remove broken key from truck 12 ignition 65.00
01 General Fund MINUTEMAN, INC.repair Settlers concessions lock 173.95
01 General Fund MOTION & FLOW CONTROL PRODUCTS hydraulic hose wrap for Heroes John Deere 1600
mower x 35
121.40
01 General Fund MOTION & FLOW CONTROL PRODUCTS irrigation hose fitting for Bear Creek Park - qty 1 3.30
01 General Fund NAPA AUTO PARTS 220/sealant, st. 5, shop supplies 6.29
01 General Fund NEUDESIGN ARCHITECTURE Refund, A-2018-0204, Design Review, Permit Not
Required
173.00
01 General Fund NEW CAVANAUGH LLC Refund, Surety-2017-0141, Caven Ridge Estates East
Sub No 1,
127,756.16
01 General Fund OFFICE DEPOT, INC.220/30 certificate covers, FSC 49.96
01 General Fund OFFICE DEPOT, INC.220/key tags, pads, post-it notes - qty 8 39.90
01 General Fund OFFICE DEPOT, INC.220/Magnetic Data Cards for white board - qty 2 Pks 21.98
01 General Fund OFFICE DEPOT, INC.220/rechargeable AAA batteries for recorder - qty 1pk
of 4
11.47
01 General Fund OFFICE DEPOT, INC.Paper, Hanging Files, Classifications folders, Post its
Qty5
83.37
01 General Fund OFFICE VALUE - MERIDIAN File Holder for PD 60.73
01 General Fund OFFICE VALUE - MERIDIAN Post-its, Pens, Paper, Dividers, Labels, USB's for
PD-Qty 23
560.36
01 General Fund OPTIV SECURITY INC Gold Level Maintenance Support and Major Upgrades
for IDN Co
288.01
01 General Fund OPTIV SECURITY INC HIPswitch 100e appliance, 2 ethernet ports. Rated at
10Mbps
1,342.68
01 General Fund PAUL'S MERIDIAN STINKER Emission Test for Unit #100 15.00
01 General Fund PITNEY BOWES Red Ink, Adhesive Tape, E-Z Seal for Postage Machine
- Qty 7
1,427.93
01 General Fund RICOH USA, INC C86084920, Copier Lease 6/18 & Copies 5/18 570.52
Date: 6/28/18 12:49:29 PM Page: 3Meridian City Council Meeting Agenda July 10, 2018 – Page 450 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund RMT EQUIPMENT 311 mower parts - qty 2 11.02
01 General Fund SIGNS, ETC Replace Door Graphics for Unit # 166 1,044.00
01 General Fund SIGNS, ETC Signage for Mural, Installed 6/8/18 125.31
01 General Fund SIGNS, ETC Vehicle Graphics for Unit # 103 879.00
01 General Fund SIGNS, ETC Vehicle Graphics on New Fleet Unit # 104 879.00
01 General Fund SIGNS, ETC Vinyl Lettering for Helmets on Bike Patrol - Qty 3 30.00
01 General Fund SLHS SERVICE AREA Pre-Employment Physical - R. Stewart 68.00
01 General Fund SOUTHERN COMPUTER WAREHOUSE 18-0408 Apple iPad Pro Pencil, No Edu No Edu iPad
Wi-Fi
14,072.94
01 General Fund SOUTHERN IDAHO ELECTRIC Settlers Park well repairs 265.00
01 General Fund STALLS AND STRIPES INC Chateau & Seasons parking lot stripe/crack filling for
ADA
550.00
01 General Fund STALLS AND STRIPES INC fire lane painting at Storey Park 1,137.50
01 General Fund STRICTLY TECHNOLOGY HP Color LaserJet Pro MFP M477fdn Multifunction
Printer Colo
464.98
01 General Fund SYRINGA NETWORKS, LLC 18-0041 Dark Fiber Lease (4 strands) - June 2018 1,150.00
01 General Fund SYRINGA NETWORKS, LLC Internet B/W (100MB) - June 2018 790.00
01 General Fund TATES RENTS (GENERAL OFFICE)pathway weed whips - qty 2 719.90
01 General Fund THE BOISE CO-OP Lunches for Mayor's Walking Club - Qty 422 766.00
01 General Fund TONY CHANCE Per Diem, T. Chance, NFA Course - Command &
Control Fire Dep
737.50
01 General Fund UNIFORMS 2 GEAR Off Duty Magazine/Cuff Case Combos for Inventory -
Qty 4
168.00
01 General Fund VICTORY GREENS topsoil for Settlers Park planter bed - qty 4 yds 87.80
01 General Fund WEIDNER & ASSOCIATES 18-0383 220/4 fire shelters 1,650.93
01 General Fund WEIDNER & ASSOCIATES 18-0391 200/14 adapter Chanel Panel Front Mount
Posts, E-34
673.91
01 General Fund WEIDNER & ASSOCIATES 220/Nozzel repair 144.32
01 General Fund WIENHOFF & ASSOCIATES, INC 18-0196, Drug & Alcohol Testing, Qty 39 - February
2018
1,220.00
01 General Fund WW GRAINGER, INC 220/55 Gal Diesel exhaust fluid, St. 2 385.65
Total 01 General Fund 351,317.28
07 Impact Fund CLOVERDALE PLUMBING COMPANY drinking fountain drain plumbing at Reta Huskey Park 675.18
07 Impact Fund CLOVERDALE PLUMBING COMPANY drinking fountain drain plumbing for Keith Bird Legacy
Park
480.00
07 Impact Fund SIGNS, ETC bronze dedication plaques for K Bird Legacy & R
Huskey Parks
1,240.00
07 Impact Fund SOUTHERN IDAHO ELECTRIC Hillsdale Park splash pad wiring control 405.40
Date: 6/28/18 12:49:29 PM Page: 4Meridian City Council Meeting Agenda July 10, 2018 – Page 451 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
07 Impact Fund SOUTHERN IDAHO ELECTRIC power outlet addition to Reta Huskey Park building 187.33
07 Impact Fund STRATA, INC.18-0306 materials testing for Discovery Park
5/14-6/1/18
1,147.25
07 Impact Fund STRATA, INC.220/Groundwater monitoring fee 4/26/18-5/30/18, St.
6
250.00
07 Impact Fund THE TURF CORPORATION sod for Hillsdale Park - qty 250 55.00
07 Impact Fund VICTORY GREENS sod for Hillsdale Park - qty 50 13.50
Total 07 Impact Fund 4,453.66
20 Grant Fund
governmental
DISTINCTIVE MILLWORK & SPEC Historical Display Case for MADC in PD Lobby 1,809.00
20 Grant Fund
governmental
MURRAYSMITH INC 18-0199, W Chateau Street Ltg Eng Services Thru
4/30/18
1,113.00
20 Grant Fund
governmental
NEIGHBORWORKS BOISE LENDING 17-0283, Reimb CDBG Project Down Payment
Assistance Program
15,000.00
20 Grant Fund
governmental
QUALITY ELECTRIC 18-0362, W Chateau Street Ltg Const Services Thru
5/31/18
53,152.73
Total 20 Grant Fund
governmental
71,074.73
60 Enterprise Fund A STERLING APPROACH Refund, 4525060707, Wat/Sew/Trash, 1233 E Palermo
St, Both P
129.13
60 Enterprise Fund ADAM JENNINGS Expense Report, A. Jennings, 2018 Nutrient Removal &
Recover
23.52
60 Enterprise Fund ALEX FREITAG Reimb, A. Freitag, Parking for AIC Conf,
6/20/18-6/21/18
30.00
60 Enterprise Fund BHS SPECIALTY CHEMICALS 18-0038 Ferric chloride (32,100#)4,815.00
60 Enterprise Fund BRUCE & SHEILA ALLSUP Refund, 0392101802, Wat/Sew/Trash, 6252 N
Spurwing Way, Cust
67.69
60 Enterprise Fund CALDWELL TRANSPORTATION, INC PWW Tour Bus, 5.75 Hrs, 6/6/18 546.25
60 Enterprise Fund CAREER UNIFORMS Beanies, Shirts, Sweatshirts, T-Shirts, Skull Cap (14
qty)
272.95
60 Enterprise Fund CARMINE JR. & CHRISTY GALOTTA Refund, 1843032805, Wat/Sew/Trash, 2286 N
Chandra Way, Custo
45.98
60 Enterprise Fund CARRIER CORP RTU Maint per Serv agreement for Admin bldg
5/1/18-7/31/18
409.50
60 Enterprise Fund CHARLES & TONIA KINGSTON Refund, 1733434801, Wat/Sew/Trash, 2536 Tuscan
Ave, Customer
67.83
Date: 6/28/18 12:49:29 PM Page: 5Meridian City Council Meeting Agenda July 10, 2018 – Page 452 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund CHRISTOPHER & CHRISTINE
CHRISTENSEN
Refund, 0748110405, Wat/Sew/Trash, 2465 Omera St,
Customer P
50.71
60 Enterprise Fund COBALT TRUCK EQUIPMENT 18-0190 Valve Truck Bed & Installation 18,690.00
60 Enterprise Fund COBBLESTONE PROPERTY MGMT Refund, 2461021702, Wat/Sew/Trash, 835 N Gray
Cloud Pl, Both
28.56
60 Enterprise Fund CORE & MAIN LP Seat Ring Valve Plate Qty 1 346.43
60 Enterprise Fund CSS GROUP Digline/Translore Service fee Qty 1252 - May 2018 230.36
60 Enterprise Fund DALE BOLTHOUSE Reimb, D. Bolthouse, Parking for AIC Conf,
6/20/18-6/21/18
30.00
60 Enterprise Fund DAVID & KELLIEANNE TAYLOR Refund, 0392112102, Wat/Sew/Trash, 6158 N Silver
Elm Way, Ti
71.85
60 Enterprise Fund DAY WIRELESS SYSTEMS Diagnose & Repair of GPS Antenna C15079 357.50
60 Enterprise Fund DOUG SCHOFIELD Reimb, D. Schofield, License Renewal DWD3-18363 30.00
60 Enterprise Fund ERIC & DANIELLE BARZEE Refund, 0909023803, Wat/Sew/Trash, 3644 N Elsinore
Way, Titl
150.25
60 Enterprise Fund FASTENAL COMPANY CAulking gun & anchor system 25.94
60 Enterprise Fund FASTENAL COMPANY Medium hydropellant gloves (12 qty)39.40
60 Enterprise Fund FASTENAL COMPANY Nitrile gloves-size small (9 bxs)49.34
60 Enterprise Fund FASTENAL COMPANY Nitrile gloves-size XL (2,000 qty)250.40
60 Enterprise Fund FERGUSON ENTERPRISES INC.Clamp for Collections PW Week Expo display (2 qty)8.07
60 Enterprise Fund FERGUSON ENTERPRISES INC.Meter Comp Flanges - Qty 2 39.77
60 Enterprise Fund FISHER SCIENTIFIC Aluminum weight dishes, NaOH solution, (21 qty)827.74
60 Enterprise Fund FLAGPOLE FARM Top Crown & American Flag Install 199.00
60 Enterprise Fund FLAGPOLE FARM Zinc Swivel Snap, Halyard Roll for Flag Pole Repairs
Qty 2
28.20
60 Enterprise Fund GRANT MECHANICAL, INC N.Black CAt lift station gas,pipe fitting install 3/15/18 5,310.56
60 Enterprise Fund HARDEE PROPERTY MANAGEMENT LLC.Refund, 7700950001, CHK 2002184 Received by City,
Refund Req
135.48
60 Enterprise Fund HYDRO LOGIC INC 18-0258,WEll33 Hydrogeological consult service
11/13-4/30/18
4,455.00
60 Enterprise Fund HYDRO LOGIC INC 18-0336, Well#22 Inspection, Serv
12/18/17,12/19/17, 5/31/18
1,173.75
60 Enterprise Fund HYDRO LOGIC INC 18-0337,18-0351,Well15,monitoring/modeling,
12/29/17-5/21/18
29,508.71
60 Enterprise Fund INSTRUMENT TECHNOLOGIES INC.Calibration of flow meters (2 qty)607.50
60 Enterprise Fund INTERMOUNTAIN GAS 098-162-3000-8 Intermountain Gas June 2018 2,668.00
60 Enterprise Fund IRMINGER CONSTRUCTION N.Black Cat Lift Station Gas Line Installation as of
3/1/18
3,650.00
60 Enterprise Fund JACOB & SARA BRECKON Refund, 1842261403, Wat/Sew/Trash, 2019 E Challis
Dr, Title
43.47
Date: 6/28/18 12:49:29 PM Page: 6Meridian City Council Meeting Agenda July 10, 2018 – Page 453 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund JANIS WHITNEY Refund, 1733256401, Wat/Sew/Trash, 2704 N
Capecod Way, Custo
61.79
60 Enterprise Fund JASON & TRISHA NAUMAN Refund, 3535104603, Wat/Sew/Trash, 2872 S Pine
Flats Way, Cu
110.00
60 Enterprise Fund JEFFREY & TIFFANI KELLY Refund, 0470570404, Wat/Sew/Trash, 368 W
Broderick Dr, Title
73.25
60 Enterprise Fund JOHNSON CONTROLS FIRE
PROTECTION LP
18-0430, Alarm monitoring all locations June 2018 105.95
60 Enterprise Fund JUSTIN & ALICE HARDAWAY Refund, 0704100403, Wat/Sew/Trash, 4519 N
Stampede Way, Cust
70.83
60 Enterprise Fund JUSTIN & MANDI KELSO Refund, 1522253605, Wat/Sew/Trash, 1868 W Lowry
St, Customer
106.37
60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Hi power v-belt (2 qty)31.86
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0103,S.Meridian/Linder Sewer
Trunk,Eng.service5/1-5/31/18
2,887.50
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0304,Well32,design services 5/1-5/31/18 16,146.25
60 Enterprise Fund LAKEVIEW GOLF COURSE PWW Golf Tournament 2018, qty 76, 6/8/18 3,330.00
60 Enterprise Fund METROQUIP, INC.Replacement spot light for vactor hydrocleaner C19957 59.70
60 Enterprise Fund MIKE MCLEAN Refund, 2403032404, Wat/Sew/Trash, 740 N
Abernathy Way, Cust
47.41
60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Hose fittings for water hoses (8 qty)50.16
60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Set screws (100 qty)27.14
60 Enterprise Fund MYFLEETCENTER.COM Signature Oil Change C18634 35.99
60 Enterprise Fund NATHAN GIER Per Diem, N. Gier, HVAC Elec Controls & Air
Distribution Cla
147.50
60 Enterprise Fund NEW CAVANAUGH LLC Refund, Surety-2017-0141, Caven Ridge Estates East
Sub No 1,
19,994.63
60 Enterprise Fund OFFICE VALUE - MERIDIAN White boards & bulletin board for Operations (3 qty)288.97
60 Enterprise Fund OXARC, INC.18-0091 Soduim Hypochlorite Delivery Qty 1590gl 2,633.70
60 Enterprise Fund PATRICIA HALLINGSTAD Refund, 3535022403, Wat/Sew/Trash, 3027 S Slate
Creek Way, T
43.47
60 Enterprise Fund PERRINE INVESTMENT PROP LLC.Refund, 1783021204, Wat/Sew/Trash, 138 E Breinholt
St, Paid
169.05
60 Enterprise Fund PLATT ELECTRIC SUPPLY Duct seal plus Drill & Tap bit (2 qty)11.07
60 Enterprise Fund PLATT ELECTRIC SUPPLY Ext Wall Pack Fixture Lamphldr for Water Admin bldg
Qty 1
9.93
60 Enterprise Fund RED WING SHOES Safety boots for Rick Murray 171.59
60 Enterprise Fund ROBERT ARCHULETA Refund, 9901103301, Dumpster, 1521 W Tana Dr, Job
Complete &
223.94
Date: 6/28/18 12:49:29 PM Page: 7Meridian City Council Meeting Agenda July 10, 2018 – Page 454 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund SHIRLEY EHLE Refund, 1733164804, Wat/Sew/Trash, 92 E Waterbury
Ln, Auto P
39.47
60 Enterprise Fund STEVEN WOODALL Refund, 3074242601, Wat/Sew/Trash, 1082 W Kimra
St, Title Co
44.56
60 Enterprise Fund STRATA, INC.18-0417, Well22 Treatment special testing
5/23-5/31/18
484.19
60 Enterprise Fund TIM WARNER Refund, 2461010702, Wat/Sew/Trash, 889 N Clara
Ave, Title Co
50.44
60 Enterprise Fund TIMOTHY & CANDACE PERKINS Refund, 0550210702, Wat/Sew/Trash, 5579 N Red
Hills Ave, Cus
35.31
60 Enterprise Fund TOTAL SYSTEM SERVICES Adjustment to Dampers and Air Water Admin Storage
room
123.00
60 Enterprise Fund TOTAL SYSTEM SERVICES Replacement of Failed Blower Motor on FUR-7 @
Water Admin
653.95
60 Enterprise Fund TOTAL SYSTEM SERVICES Service Call for Diagnose of Unit 7 @ Water Admin 205.00
60 Enterprise Fund TPD PROPERTY MGMT Refund, 3737382605, Wat/Sew/Trash, 575 W Elias St,
Both Prop
38.16
60 Enterprise Fund TRACEY & WENDY SORENSON Refund, 0740036601, Wat/Sew/Trash, 1864
Summercove Dr, Title
88.99
60 Enterprise Fund USA BLUEBOOK Bushings Qty 6 26.34
60 Enterprise Fund USA BLUEBOOK Hose Spray Nozzle, White Vinyl Blank Tags, Male
Nipple Qty 8
128.22
60 Enterprise Fund USA BLUEBOOK Meter Gaskets Rubber, Inverted Paint Green Qty 22 614.90
60 Enterprise Fund VALLEY CUSTOM TRACTOR SERVICES Mowing of Vacant lot @ Ustick & Ten Mile 650.00
60 Enterprise Fund WARREN STEWART Reimb, W. Stewart, Parking for AIC Conf,
6/20/18-6/21/18
30.00
60 Enterprise Fund WESLEY & ALLISON NEWELL Refund, 2509003803, Wat/Sew/Trash, 3297 W
Acarrera Ct, Title
158.57
60 Enterprise Fund WESTERN STATES EQUIPMENT CO Fuel filter & oil filter for equipment (2 qty)19.69
60 Enterprise Fund WILLIAM & DOROTHY WHITE Refund, 0315491104, Wat/Sew/Trash, 1831 W Sheep
Hill Ct, Tit
65.79
60 Enterprise Fund WW GRAINGER, INC HVAC filters & submersible pump (13 qty)210.74
60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB576316 additional b/w & color images (2,960 qty)56.79
60 Enterprise Fund XEROX CORPORATION - PASADENA LX7658362 copier lease for May 2018 & Copies
5/17/18-5/22/18
139.64
60 Enterprise Fund XEROX CORPORATION - PASADENA MX4-741080, Copier Lease 5/18 & Copies
5/7/18-6/7/18
610.85
Total 60 Enterprise Fund 126,726.49
Date: 6/28/18 12:49:29 PM Page: 8Meridian City Council Meeting Agenda July 10, 2018 – Page 455 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
Report Total 553,572.16
Date: 6/28/18 12:49:29 PM Page: 9Meridian City Council Meeting Agenda July 10, 2018 – Page 456 of 522
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 4Y
Project/File Number:
Item Title:
AP Invoices for Payment 7/11/18 - $650,472.14
Meetina Notes
C✓i APPROVED
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund A-1 STAMP & MABEL'S LABELS name plate new permit tech position + ink for stamps 17.25
01 General Fund A-CORE OF BOISE, INC.core drilling for moisure issues in Bay 5 of Homecourt 220.00
01 General Fund ABSOLUTE SECURITY OF IDAHO 6/15/18 Settlers Movie Night security - qty 6 staff 408.00
01 General Fund ABSOLUTE SECURITY OF IDAHO 6/22/18 Settlers Movie Night security - qty 5 staff 340.00
01 General Fund ADA COUNTY SHERIFF'S OFFICE Phone Translation Services for MPD 264.93
01 General Fund AMANDA DAWN PRIBEK Traffic Box Wrap Award for Artwork Titled 'Fire in Fall'50.00
01 General Fund ANNIKA JEAN HUIZINGA Traffic Box Wrap Award, Artwrk Title 'The Great Mr
Blue Sky'
50.00
01 General Fund ARTECH SCREEN PRINTING Main Street Market banners - qty 20 3,200.00
01 General Fund ASPHALT DRIVEWAYS & PATCHING,
INC
18-0257 Lemp/Larkwood Pathway construction pay #4 41,800.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp, Photo Cell, Wire on Pole
40171C,
238.30
01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098,Replaced Photo Cell, Ballast, 2 Fuses on Pole
40170C
454.17
01 General Fund BRIGHT IDEAS LIGHTING COMPANY Replaced Lamps in Lights at Lanark Parks Shop - Qty 3 252.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC 220/Oil Change, MF038 55.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Front Rotors & Brakes for Unit# 143 498.44
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Side Airbag Fault for Unit # 140 150.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Transmission Service for Unit # 142 174.95
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change for Unit # 131 65.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 151 55.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 159 55.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 99 50.00
01 General Fund BUILDING BLOCKS IDAHO instructor fee - Lego Animation 6/11-6/15/18 - qty 15 960.00
01 General Fund BUSY BEE SAND & GRAVEL, INC.Material Haul out Qty 2 60.00
01 General Fund Campbell Tractor Co.John Deere 997 mower #11 parts - qty 14 28.24
01 General Fund Campbell Tractor Co.Kleiner 808 mower parts - qty 10 70.28
01 General Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 06/18 860.83
01 General Fund CHAD SOMBKE, PH.D, P.C.Pre-Employment Testing For M. Littleton 400.00
01 General Fund CINTAS Fill Med cabinet in 2nd floor break area 61.07
01 General Fund CINTAS First Aid Kit Maintenance & Restock for PD Admin 195.39
01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - June 2018 148.99
01 General Fund COMMUNICATIONS INTEGRATORS INC 18-0406 electrical boxes/whips for Bldg Evolution TI-
Qty 26
4,473.80
01 General Fund CORTNI KLUCKEN Reimburse, C. Klucken, Education Assist, WGU,
Accountancy BS
1,000.00
01 General Fund CPP, INC Elevate License Renewals 7/10/18-7/10/19 195.00
01 General Fund CROP PRODUCTION SERVICES INC Criterion billbug application - qty 16 gallons 844.00
01 General Fund CROP PRODUCTION SERVICES INC Snapshot for Kleiner Park - qty 450 lbs 783.00
Date: 7/5/18 11:36:03 AM Page: 1Meridian City Council Meeting Agenda July 10, 2018 – Page 458 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund D & B SUPPLY Rink Shank Nails Qty 2.42 Lbs 4.82
01 General Fund DONE RITE TREE CO.Bower Street Improvement, cut shrubs trees 6/14/18 1,500.00
01 General Fund DONE RITE TREE CO.Storey Park Oak tree removal - qty 1 500.00
01 General Fund EMERY G DELFIN Traffic Box Wrap Award for Artwork Titled 'Weeping
Angel'
50.00
01 General Fund ENVIRONMENTAL CARE ASSN OF ID 2018-2019 ECA membership dues for MPR Dept 100.00
01 General Fund FERGUSON ENTERPRISES INC.Kleiner Park plumbing repair parts - qty 6 133.51
01 General Fund GIESLER AUTO REPAIR fleet truck 4 repairs - license C9767 2,728.68
01 General Fund GLASS DOCTOR 220/Repair overhead garage door glass, St. 1 215.00
01 General Fund GLASS DOCTOR Windshield Chip Repair for Unit # 26 39.95
01 General Fund HOME DEPOT CREDIT SERVICES door buzzer batteries, bleacher repair lockwashers,
pliers
47.37
01 General Fund HOME DEPOT CREDIT SERVICES Glass Cleaner for Sallyport Inventory, 6 crates 61.59
01 General Fund HOME DEPOT CREDIT SERVICES nails for spike drag - qty 2 11.96
01 General Fund HOME DEPOT CREDIT SERVICES Nuts, Washers, Bolts, Wood, OSB Board for Baracade -
Qty 33
61.38
01 General Fund HOME DEPOT CREDIT SERVICES Paint, brushes - Qty 6 19.04
01 General Fund IDAHO BEER & WINE MOBILE Refund, ACP-18-0052, Alcohol Catering Permit, App
Not Proces
100.00
01 General Fund IDAHO BRUSH CONTROL Abatement at 2171 NE 10th Ave 250.00
01 General Fund IDAHO CORRECTIONAL INDUSTRIES business cards B.Parsons & J.Beach 92.50
01 General Fund IDAHO CORRECTIONAL INDUSTRIES business cards C.J Schoonover-Plumbing Inspector 46.25
01 General Fund IDAHO CORRECTIONAL INDUSTRIES business cards-Kevin Holmes +replacements-SLeanord
no charge
46.25
01 General Fund IDAHO HUMANE SOCIETY 18-0054, Animal Control Services - July 2018 31,761.00
01 General Fund IDAHO POWER 2200136188, Parks Power June 2018 12,158.68
01 General Fund IDAHO POWER Fire Department Power - June 2018 2,299.64
01 General Fund IDAHO STATE POLICE Background Fingerprinting, Qty 27 - June 2018 837.00
01 General Fund IMPACT PEST SERVICES Pest Control, City Hall 279.00
01 General Fund INTERSTATE ALL BATTERY CENTER batteries for Homecourt exit signs - qty 4 50.40
01 General Fund INTERSTATE ALL BATTERY CENTER emergency exit sign batteries for Homecourt - qty 2 25.20
01 General Fund JANEE HITESMAN Traffic Box Wrap Award for Artwork Titled 'Solitaire'50.00
01 General Fund JAYKER WHOLESALE NURSERY tree for Centennial Park - qty 1 398.15
01 General Fund JOHNSON CONTROLS FIRE
PROTECTION LP
18-0430, Alarm monitoring all location July 2018 466.74
01 General Fund JOHNSON CONTROLS FIRE
PROTECTION LP
18-0431, service June 2018, Test inspection sprinklers 158.83
01 General Fund JOHNSON CONTROLS FIRE
PROTECTION LP
Replaced 3 firing heads - Sapphre System 1,454.00
Date: 7/5/18 11:36:03 AM Page: 2Meridian City Council Meeting Agenda July 10, 2018 – Page 459 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund KC TOOL SUPPLY CO.hammer drill, max cut-off tool, batteries for ADA
repairs; 4
596.00
01 General Fund KENDALL FORD OF MERIDIAN SWAT Van Interior Rivets for Side Entry Step Unit# 37 22.08
01 General Fund LES SCHWAB TIRE CENTER tire swap on Kleiner 1445 mower #5 33.00
01 General Fund M.D. WILLIS, INC.18-0044, Stenographic Services for Council & P&Z -
June 2018
1,990.00
01 General Fund MASTERCARD MC Legal, #0802, 6/29/18 Statement -220.00
01 General Fund MASTERCARD MC Legal, #0868, 6/29/18 Statement -15.00
01 General Fund MASTERCARD MC Mayor#2, #0711, 5/31/18 Statement -(23.86)
01 General Fund MASTERCARD MC Pay City#2, #0561, 6/29/18 Statement 1,311.41
01 General Fund MASTERCARD MC Pay City#4, #0546, 6/29/18 Statement 603.09
01 General Fund MASTERCARD MC Pay City#6, #0603, 6/29/18 Statement 508.91
01 General Fund MASTERCARD MC Pay City#7, #0587, 6/29/18 Statement 1,084.02
01 General Fund MASTERCARD MC Pay City#9, #0579, 6/29/18 Statement 3,623.07
01 General Fund MASTERCARD MC Pay Clerks, #0512, 6/29/18 Statement 509.69
01 General Fund MASTERCARD MC Pay Com-Dev, #0851, 6/29/18 Statement 197.99
01 General Fund MASTERCARD MC Pay Com-Dev, #0876, 6/29/18 Statement 1,734.64
01 General Fund MASTERCARD MC Pay Fire#2, #0793, 6/29/18 Statement 2,897.35
01 General Fund MASTERCARD MC Pay Fire#3, #0801, 6/29/18 Statement 989.23
01 General Fund MASTERCARD MC Pay Fire#4, #0819, 6/29/18 Statement 179.98
01 General Fund MASTERCARD MC Pay Fire#5, #0827, 6/29/18 Statement 390.29
01 General Fund MASTERCARD MC Pay HR, #0520, 6/29/18 Statement 1,287.39
01 General Fund MASTERCARD MC Pay IT, #0553, 6/29/18 Statement 5,884.36
01 General Fund MASTERCARD MC Pay Mayor#2, #0711, 6/29/18 Statement 515.49
01 General Fund MASTERCARD MC Pay Parks#1, #0850, 6/29/18 Statement 4,206.37
01 General Fund MASTERCARD MC Pay Parks#2, #0843, 6/29/18 Statement 2,962.40
01 General Fund MASTERCARD MC Pay Parks#3, #0835, 6/29/18 Statement 801.86
01 General Fund MASTERCARD MC Pay PD#1, #0629, 6/29/18 Statement 410.20
01 General Fund MASTERCARD MC Pay PD#10, #0710, 6/29/18 Statement 1,539.86
01 General Fund MASTERCARD MC Pay PD#10, #7070, 6/29/18 Statement 145.70
01 General Fund MASTERCARD MC Pay PD#11, #0702, 6/29/18 Statement 1,492.03
01 General Fund MASTERCARD MC Pay PD#2, #0637, 6/29/18 Statement 8,233.61
01 General Fund MASTERCARD MC Pay PD#3, #0645, 6/29/18 Statement 138.18
01 General Fund MASTERCARD MC Pay PD#4, #0652, 6/29/18 Statement 1,479.65
01 General Fund MASTERCARD MC Pay PD#5, #0694, 6/29/18 Statement 2,596.50
01 General Fund MASTERCARD MC Pay PD#6, #0660, 6/29/18 Statement 975.00
01 General Fund MASTERCARD MC Pay PD#7, #0678, 6/29/18 Statement 650.30
01 General Fund MASTERCARD MC Pay PD#8, #0686, 6/29/18 Statement 184.71
01 General Fund MASTERCARD MC Pay PD#9, #0728, 6/29/18 Statement 185.68
Date: 7/5/18 11:36:03 AM Page: 3Meridian City Council Meeting Agenda July 10, 2018 – Page 460 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund MERIDIAN CYCLES Tune-Ups, Brake Bleed, Pedals, Chain, Clothing - Qty
15
894.35
01 General Fund MERIDIAN SYMPHONY ORCHESTRA 6/9/18 Gene Kleiner Day Symphony orchestra
performance
2,500.00
01 General Fund MICHAEL NETHERTON Per Diem, M. Netherton, Hostage & Crisis Negotiations
Traini
448.50
01 General Fund MINUTEMAN, INC.extra keys for enclosed trailer - qty 5 17.50
01 General Fund MINUTEMAN, INC.roll up door key repairs for Settlers concessions 47.25
01 General Fund MOTOROLA Batteries for Portable Radios - Qty 12 981.12
01 General Fund NAPA AUTO PARTS Oil for Inventory - Qty 6 17.94
01 General Fund NATIONAL LAW ENFORCEMENT SUPPLY Drug Test Kits - Qty 26 528.70
01 General Fund OFFICE DEPOT, INC.9in Plates, Hot/Cold Cups, 9-Volt Batteries - Qty 17 40.21
01 General Fund OFFICE DEPOT, INC.copy paper, 3-hole punch, duct tape, markers - qty 5 54.28
01 General Fund OFFICE DEPOT, INC.Credit for Returned Invitation Envelopes - Qty 1 Box (4.36)
01 General Fund OFFICE DEPOT, INC.Greeting Card Envelopes - Qty 1 Box 5.12
01 General Fund OFFICE DEPOT, INC.Invitation Envelopes, 5-Tab Dividers, 11x17 Paper -
Qty 8
206.94
01 General Fund OFFICE DEPOT, INC.labeler for Parks Shop - qty 2 71.24
01 General Fund OFFICE DEPOT, INC.Laminating Pouches - Qty 1 Pk 27.28
01 General Fund OFFICE DEPOT, INC.mechanical pencil, lead, copy paper - qty 7 45.28
01 General Fund OFFICE DEPOT, INC.Mouse, Sculpt, Comfort, Bl 24.29
01 General Fund OFFICE DEPOT, INC.Pen Precise V7, Rt Pe 6.60
01 General Fund OFFICE DEPOT, INC.Pen, Rt, Liq, RB, V7 Xfine, Dz 10.84
01 General Fund OFFICE DEPOT, INC.pens, notification post cards, sticky notes - qty 11 94.07
01 General Fund OFFICE DEPOT, INC.Plates & Bowls for Office - Qty 3 38.11
01 General Fund OFFICE DEPOT, INC.Push pins, Toner - Qty 3 411.13
01 General Fund OFFICE DEPOT, INC.round labels for Care Enough to Share program - qty 2 18.58
01 General Fund OFFICE DEPOT, INC.sign frame - qty 1 6.19
01 General Fund OFFICE DEPOT, INC.wireless keyboards, pens, phone stand 165.92
01 General Fund OFFICE TEAM 18-0318, Temp Labor, J. Hale, W/E 6/15/18, 40 Hrs -
Rec Ret
739.60
01 General Fund OFFICE VALUE - MERIDIAN Calendar for PD 8.83
01 General Fund OFFICE VALUE - MERIDIAN Keyboard Returned, too small, See Orig Inv# 176507-1 (32.54)
01 General Fund OFFICE VALUE - MERIDIAN Phone Log and Pens for PD - Qty 3 80.55
01 General Fund OFFICE VALUE - MERIDIAN Plates, Forks, White Board, Cork Board, CD's & Pens -
Qty 11
168.67
01 General Fund OFFICE VALUE - MERIDIAN Wireless Keyboard & Mouse for B. Baranca 32.54
01 General Fund ONE SOURCE INDUSTRIES Badges for City Employees - Qty 100 288.98
01 General Fund PETERSON AUTO GROUP 18-0410 vin#292897 Building Evolution Chevy Equinox 21,691.00
01 General Fund PETERSON AUTO GROUP 18-0410 vin#299499 Building Evolution Chevy Equinox 21,671.00
Date: 7/5/18 11:36:03 AM Page: 4Meridian City Council Meeting Agenda July 10, 2018 – Page 461 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund PETERSON AUTO GROUP 18-0410 vin#315210 Building Evolution Chevy Equinox 21,691.00
01 General Fund PETERSON AUTO GROUP 18-0410 vin#334409 Building Evolution Equinox 21,691.00
01 General Fund PLATT ELECTRIC SUPPLY LED Emergency Light & Exit/Emergency Combo - Qty 2 105.06
01 General Fund RESERVE ACCOUNT POSTAGE USE, June 2018 1,222.33
01 General Fund RICOH USA, INC C86173707-Monthly lease 6/1-30/18 361.41
01 General Fund ROBERT SIMISON Reimb, R. Simison, Parking for AIC Conf,
6/20/18-6/22/18
42.00
01 General Fund ROBO-JET cut 10.5 square holes in 15 Floor Panels 752.10
01 General Fund SAGE SUPPLY INC asphalt cold paches for Storey & Tully Parks - qty 10 207.50
01 General Fund SARAH SKIMMYHORN Reimb, S. Skimmyhorn, Education Assist, NNU, Bus
Admin BA
890.00
01 General Fund SIGNS, ETC fleet truck 32 door signs 145.00
01 General Fund SIGNS, ETC Homecourt signage & lamp/ballast replacements 1,891.30
01 General Fund SILVER CREEK SUPPLY pt3002 pulse transmitters for pumps - qty 2 1,832.60
01 General Fund SILVER CREEK SUPPLY sprinklers for Heroes Park - qty 10 49.50
01 General Fund SILVER CREEK SUPPLY sprinklers for various sites - qty 24 636.00
01 General Fund SILVER OAKS APARTMENTS LLC Refund, C-MULTI-2017-0031, Change of Water Meter
Size
150.45
01 General Fund SILVER OAKS APARTMENTS LLC Refund, C-MULTI-2017-0032, Change of Water Meter
Size
150.45
01 General Fund SIMPLOT PARTNERS 18-0403 fertilizer & herbicide - qty 132 3,970.00
01 General Fund SIMPLOT PARTNERS 18-0403 gypsum for all parks - qty 10 totes 3,322.20
01 General Fund SIMPLOT PARTNERS 18-0403 gypsum for all parks - qty 10.195 3,386.98
01 General Fund SOUTHERN COMPUTER WAREHOUSE 18-0408 Zagg Rugged Messenger Carrying Case for
iPad-Qty 27
1,793.88
01 General Fund SOUTHERN COMPUTER WAREHOUSE Hewlet Packard 65w Smart AC Adpt 406.32
01 General Fund SOUTHERN COMPUTER WAREHOUSE Netmotion Wireless NM Mobility Premium Maintenance,
Netmotio
1,457.10
01 General Fund SPECIALTY CONSTRUCTION SUPPLY ball field marking paints - qty 120 477.60
01 General Fund SPECIALTY CONSTRUCTION SUPPLY marking paint - qty 60 207.60
01 General Fund SPECIALTY CONSTRUCTION SUPPLY Whiskers Flo Orange Qty 50 6.00
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/BC31, MF027, replace shocks 536.22
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/E-31 MF019, tank fill linkage repair 130.04
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/MF009 replace front brakes, engine start problems 3,103.10
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/MF009, Prev Mtnc 855.26
Date: 7/5/18 11:36:03 AM Page: 5Meridian City Council Meeting Agenda July 10, 2018 – Page 462 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/MF018, Prev Mtnc 561.59
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/MF018, repair A/C, deluge drain, ladder rack
warning,
1,650.49
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/MF027, Prev Mtnc.150.44
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/MF037, prev mtnc 1,126.10
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/MF040, data link repair & install FLIR charger in
cab
1,282.08
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/MF040, Prev Mtnc 1,081.59
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/MF041, MDT intermittent connect., auto tire chain
repair
590.48
01 General Fund STONE MOUNTAIN CONSTRUCTION Streetlight FY18,5855 TenMile,Excavate/backfill
conduit,6/18
530.00
01 General Fund SUNBELT RENTALS manlift rental for Mo Brooks Field lights 6/14/18 944.46
01 General Fund SYNCB/AMAZON 16 2pack mr shield for ipad 9.7 2017, 24 Apple Pencil
Holder
381.00
01 General Fund SYNCB/AMAZON 220/100 coffee cups, auto center punch qty 5, each
station
38.23
01 General Fund SYNCB/AMAZON 220/Pocket Guide for Chemical Hazards 42.27
01 General Fund SYNCB/AMAZON Acko 2 in 1 two step stool 29.99
01 General Fund SYNCB/AMAZON Anti-Fatigue mat-Chris Pope 48.98
01 General Fund SYNCB/AMAZON Cable Matters Rackmount or Wallmount 48 Port Cat6
RJ45 Patch
136.96
01 General Fund SYNCB/AMAZON Cash Drawer for new permit tech position 41.99
01 General Fund SYNCB/AMAZON chair for new permit tech position-broken product-cm
issued
236.63
01 General Fund SYNCB/AMAZON clock for lobby and bluetooth adapter for dongle-Mindi
Smith
63.68
01 General Fund SYNCB/AMAZON clock for lobby, comp plan/supplies, footrest, mat for
Renee
170.21
01 General Fund SYNCB/AMAZON credit for broken chair, see orig inv#7985864 (236.63)
01 General Fund SYNCB/AMAZON gel pens - qty 6 17.30
01 General Fund SYNCB/AMAZON Houser Scrub Brush for Dishes w/Nylon Bristles,
Logitech USB
23.46
01 General Fund SYNCB/AMAZON Lysol Multi-Purpose Durable Scrub Sponge, 4pack 7.99
01 General Fund SYNCB/AMAZON refund for clock inv#7829068 (58.46)
01 General Fund SYNCB/AMAZON return of cash drawer-too big-see inv#4473020 (30.99)
Date: 7/5/18 11:36:03 AM Page: 6Meridian City Council Meeting Agenda July 10, 2018 – Page 463 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund TAMMY DEWEERD Mayor Cellphone Reimbursement FY18 - July 2018 100.00
01 General Fund TATES RENTS (GENERAL OFFICE)plate compactor rental-Tully Path & Storey driveway
6/20/18
33.00
01 General Fund TATES RENTS (GENERAL OFFICE)propane for forklift 18.54
01 General Fund THE UPS STORE Ground Commercial Tracking 1ZE786060371803977,
1ZE7860603514
30.98
01 General Fund THE UPS STORE Ground Commercial Tracking 1ZE786060396160320 16.90
01 General Fund THE UPS STORE Postage to Mail Evidence to Lab 47.10
01 General Fund TIM CAMPBELL Reimb, T. Campbell, Paint & Oil Disposal at Bower St
Office
48.00
01 General Fund TRANSUNION RISK & ALTERNATIVE
DATA SOLUTIONS
TLOxp Charges & Credits - May 2018 183.23
01 General Fund TREASURE VALLEY TENNIS
ASSOCIATION
instructor fee - Tennis 6/5-6/14/18 - qty 194 2,406.40
01 General Fund UNIFORMS 2 GEAR Badge Holders for Inventory - Qty 4 60.00
01 General Fund UNIFORMS 2 GEAR Handcuffs for R. Stewart - Qty 1 40.86
01 General Fund UNIFORMS 2 GEAR New Hire Gear for James Shackelford - Qty 26 1,175.15
01 General Fund UNIFORMS 2 GEAR New Hire Gear for M. Enderlin - Qty 30 1,211.15
01 General Fund UNIFORMS 2 GEAR New Hire Gear for M. Littleton - Qty 20 854.40
01 General Fund UNIFORMS 2 GEAR New Hire Gear for M. Putrah - Qty 21 1,063.43
01 General Fund UNIFORMS 2 GEAR New Hire Gear for R. Stewart - Qty 24 1,093.43
01 General Fund UNIFORMS 2 GEAR New Hire Gear for S. Hansen - Qty 28 1,996.31
01 General Fund UNIFORMS 2 GEAR New Hire Gear for S. McDonald - Qty 26 1,193.15
01 General Fund VARSITY FACILITY SERVICES 18-0013, service 6/15/18, Janitorial services all
locations
16,110.74
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00001 Data Paln #1, 05/21/18-06/20/18 1,055.92
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00002 Cellphones - 5/21/18-6/20/18 8,042.50
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00003 Data Plan #2 - 5/21/18-6/20/18 216.66
01 General Fund VISUAL STUDIO LIVE Reg, N. Phares, M. Tanner, R. Schafer, D. Nell, Visual
Studi
6,380.00
01 General Fund VLCM Mitel IP Phone IP485G, Mitel IP Phone IP480G,
Connect Onsite
6,435.98
01 General Fund WAXIE SANITARY SUPPLY 18-0191, Purell 351.18
01 General Fund WEX BANK INC #0496-00-332449-8, 6/30/2018_WEX_Bank 34,813.75
01 General Fund WISCONSIN LUTHERAN COLLEGE INC ID# 1477337, Scholarship for Ella Kramer, Fall 2018 1,000.00
01 General Fund ZONES VMware Workspace ONE Cloud Share Environment
Perpetual Licen
1,788.75
Date: 7/5/18 11:36:03 AM Page: 7Meridian City Council Meeting Agenda July 10, 2018 – Page 464 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
Total 01 General Fund 384,369.82
07 Impact Fund BRIGHT IDEAS LIGHTING COMPANY construction camera footage download at Discovery
Park
168.75
07 Impact Fund RICE FERGUS MILLER INC 18-0313 220/Concept design services thru 5/31/18,
ST. 6
10,327.86
Total 07 Impact Fund 10,496.61
20 Grant Fund
governmental
IDAHO PRESS-TRIBUNE Notice for PH 7/17/18 on CDBG 2018 Action Plan,
6/15/18
70.30
Total 20 Grant Fund
governmental
70.30
60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Dater Stamp for M. Maxon - Qty 1 49.00
60 Enterprise Fund A-1 STAMP & MABEL'S LABELS MUBS Name Plates - Qty 5 & Name Badge for M.
Maxon - Qty 1
55.00
60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Name Badge, M. Moreira Qty 1 10.00
60 Enterprise Fund ADAM & TERESA FLOTO Refund, 1055337203, Wat/Sew/Trash, 2050 W
Bellagio Dr, Title
67.73
60 Enterprise Fund ALL-IN-ONE ASPHALT LLC Resurface & restripe parking lot behind Admin bldg 2,288.00
60 Enterprise Fund BOWEN COLLINS & ASSOCIATES, INC 17-0319,PRV 14&18 system update design service
4/28-6/1/18
1,256.00
60 Enterprise Fund BRUNEEL TIRE OF MERIDIAN LLC Oil/filter change and wiper blade replacement C12445 39.95
60 Enterprise Fund BUSY BEE SAND & GRAVEL, INC.Material Haul Out 60.00
60 Enterprise Fund C. H. SPENCER Spare sump pump impeller for stock 50.00
60 Enterprise Fund CAREER UNIFORMS Sweatshirt for Roy Shukri (1 qty)42.95
60 Enterprise Fund CAREER UNIFORMS Sweatshirt, Safety Parka, Jacket for T. Hyslop - Qty 4 253.05
60 Enterprise Fund CENTURYLINK #73380801, WWTP Long Distance Calls
5/19/18-6/21/18
0.26
60 Enterprise Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 06/18 652.46
60 Enterprise Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - June 2018 47.47
60 Enterprise Fund CONCRETE CONSTRUCTION SUPPLY,Fritz Pak Accelerator Qty 2 38.00
60 Enterprise Fund D & B SUPPLY 18lb Pinch Point Bar Qty 2 93.98
60 Enterprise Fund D & B SUPPLY Weed killer for plant grounds (6 qty)284.94
60 Enterprise Fund DONALD & MELINDA HUTCHINSON Refund, 2325010804, Wat/Sew/Trash, 1065 W Pine
Ave, Title Co
61.07
60 Enterprise Fund EDGE ANALYTICAL, INC.NPDES testing (1 test)92.00
60 Enterprise Fund EVOQUA WATER TECHNOLOGIES, LLC.Lab DI Water System Maintenance 553.70
60 Enterprise Fund FASTENAL COMPANY Bolt for rebuild of centrifuge cyclo 3.00
Date: 7/5/18 11:36:03 AM Page: 8Meridian City Council Meeting Agenda July 10, 2018 – Page 465 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund FASTENAL COMPANY Bolts to rebuild centrifuge cyclo (6 qty)4.00
60 Enterprise Fund FASTENAL COMPANY Gorilla Tape, Black Electrial Tape Qty 22 183.07
60 Enterprise Fund FASTENAL COMPANY Metric all thread for stock 8.01
60 Enterprise Fund FERGUSON ENTERPRISES INC.18-0360 New Capital M520M LF 3/4x9 TRPL Qty 232 32,248.88
60 Enterprise Fund FISHER SCIENTIFIC Drager tubes for H2S testing (10pk)917.15
60 Enterprise Fund FISHER SCIENTIFIC Potassium sulfate, pH 4,7,10 & 8 buffers (20 qty)497.43
60 Enterprise Fund GARY & JAMIE SCULLION Refund, 4735030602, Wat/Sew/Trash, 4334 S
Tavistock Way, Tit
74.50
60 Enterprise Fund GREEN VILLAGE DEVELOPMENT, INC.Refund, Surety-2016-0052, Heritage Grove Sub No 3,
Warranty
42,883.34
60 Enterprise Fund HARBOR FREIGHT TOOLS Dual chuck inflator, pen light, steel plug & hammer 39.81
60 Enterprise Fund HOME DEPOT CREDIT SERVICES Chain link fencing for gate & premix fuel for lawn
mower-14
134.33
60 Enterprise Fund HOME DEPOT CREDIT SERVICES Draw String Trash Bags Qty 2 25.94
60 Enterprise Fund HOME DEPOT CREDIT SERVICES Refund of sales tax (7.61)
60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business cards for Debra Trevaskis 46.25
60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business cards for Ted Hyslop 46.25
60 Enterprise Fund IDAHO POWER #2207120805, Water Power - June 2018 5.58
60 Enterprise Fund IDAHO POWER #2207120805,Water Power - May 2018 &
Underground Serv Attach
44.80
60 Enterprise Fund IDAHO POWER 2202131047, WWTP Power - June 2018 45,064.15
60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power - Liftstations - June 2018 3,292.55
60 Enterprise Fund JACK GILLEY Refund, 1522212002, Wat/Sew/Trash, 2341 W Tumble
Creek Dr, C
68.44
60 Enterprise Fund JACKIE MCCLOUGHAN Expense Report, J. McCloughan, IPS Users Conference,
Sherwoo
23.00
60 Enterprise Fund JOHNSON CONTROLS FIRE
PROTECTION LP
18-0430, Alarm monitoring all location July 2018 105.95
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs 5/1-31/18 43-North Sub-3sheets 780.00
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs 5/1-31/18 Bainbridge#7-3 sheets 780.00
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs 5/1-31/18 Fall Crk Medws#2-5
sheets
1,300.00
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs-5/1-31/18 Caven Ridge Est.
East#2-2 sheets
520.00
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs-5/1-31/18 Primary Health
PEDS-1sheet
260.00
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs-5/1-31/18 Sky Mesa Sub#1-5
sheets
1,300.00
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs-5/1-31/18 Vicenza Lakes-1
sheet-1/2price
130.00
Date: 7/5/18 11:36:03 AM Page: 9Meridian City Council Meeting Agenda July 10, 2018 – Page 466 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060-QLPE Svcs 5/1-31/18 Fast Eddy's Car Wash-2
sheets
520.00
60 Enterprise Fund LIBERTY PROCESS EQUIPMENT INC Pump kit for rebuild of pump 1 at digester 4&5 bldg (1
kit)
8,733.57
60 Enterprise Fund LOWE'S Step Mulch for Leak repair Qty 2 23.70
60 Enterprise Fund MASTERCARD MC City#8, #0595, 6/29/18 Statement -448.22
60 Enterprise Fund MASTERCARD MC Pay Water, #0538, 6/29/18 Statement 215.49
60 Enterprise Fund MASTERCARD MC Pay Water, 0547, 6/29/18 Statement 32.95
60 Enterprise Fund MASTERCARD MC Pay WW, #0611, 6/29/18 Statement 1,089.43
60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135,WRRF Cap Exp,Inspection service
5/28-6/10/18
8,036.46
60 Enterprise Fund McCALL INDUSTRIAL SS nipple & 90 degree elbow (11 qty)45.70
60 Enterprise Fund MIDPOINT BEARING Bearings to repair pump at primary clarifier 3 (2 qty)119.50
60 Enterprise Fund MINUTEMAN, INC.Labor to install motor controller assembly on front door 285.00
60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Impact drivers (4 qty)10.89
60 Enterprise Fund MURRAYSMITH INC 17-0091,Water main ext.,Amity/Linder,eng service May
2018
620.00
60 Enterprise Fund MURRAYSMITH INC 17-0141,Water Master Plan 2017 Ph2,service thru
5/31/18
24,334.00
60 Enterprise Fund MURRAYSMITH INC 17-0173,18-0154, Pine Ave Wat/Sew Ext, Serv Thru
5/31/18
130.15
60 Enterprise Fund MYFLEETCENTER.COM Oil change & Air filter for C18640 67.18
60 Enterprise Fund MYFLEETCENTER.COM Signature Oil Change C19564 33.59
60 Enterprise Fund NAPA AUTO PARTS Heavy duty FHP belt & break cleaner (22 qty)68.68
60 Enterprise Fund OFFICE DEPOT, INC.Card stock, pens - qty 27 59.79
60 Enterprise Fund OFFICE DEPOT, INC.Pens - Qty 3 Dozen 28.06
60 Enterprise Fund OFFICE DEPOT, INC.Pens, Labels, label writer - qty 3 112.25
60 Enterprise Fund OFFICE DEPOT, INC.Push pins, Toner - Qty 3 1.46
60 Enterprise Fund OFFICE VALUE - MERIDIAN 11x17 laminating pouches & krazy glue plus coffee (9
qty)
112.64
60 Enterprise Fund OFFICE VALUE - MERIDIAN Coffee (5 qty)56.90
60 Enterprise Fund OXARC, INC.18-0091, Sodium Hypochlorite Delivery Qty 3250 5,339.50
60 Enterprise Fund PIPELINE INSPECTION 18-0158,Digester 4 Cleaning/Inspection services
6/15/18
50,000.00
60 Enterprise Fund POSTNET Postage & Mailing for Backflow Letters Qty 16 522.45
60 Enterprise Fund POSTNET Postage & Mailing of Backflow letters Qty 1321 1,745.95
60 Enterprise Fund RESERVE ACCOUNT POSTAGE USE, June 2018 238.26
60 Enterprise Fund SCOTT & JANET MAXWELL Refund, 2590050702, Wat/Sew/Trash, 698 N
Carisbrooke Ave, Ti
61.64
Date: 7/5/18 11:36:03 AM Page: 10Meridian City Council Meeting Agenda July 10, 2018 – Page 467 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund STAR CRANE & RIGGING Crane service for removing 4 augers for rebuild at
digester
450.00
60 Enterprise Fund STUART OLSON Refund, 1820018002, Wat/Sew/Trash, 2829 N Cajun
Ln, Title Co
72.49
60 Enterprise Fund SYNCB/AMAZON 3v Lithuim Batteries - Qty 10, Birthday Cards - Qty 1
Box
23.97
60 Enterprise Fund SYNCB/AMAZON Black Plastic Badge Holder Qty 10 64.90
60 Enterprise Fund SYNCB/AMAZON Credit for return of overhead stirrer restocking fee (171.57)
60 Enterprise Fund SYNCB/AMAZON Glove clip holders (5 pks)39.90
60 Enterprise Fund SYNCB/AMAZON Hardcover Notebook Qty 1 22.50
60 Enterprise Fund SYNCB/AMAZON Laundry soap for Collections 53.48
60 Enterprise Fund SYNCB/AMAZON Mount for Inspection truck C18780 42.99
60 Enterprise Fund SYNCB/AMAZON Record Retention Tubes - Qty 15 51.42
60 Enterprise Fund SYNCB/AMAZON Returned overhead stirrer due to not enough tork (642.93)
60 Enterprise Fund SYNCB/AMAZON Safety boots for Don Martin 106.67
60 Enterprise Fund SYNCB/AMAZON Self-leveling lap sealant to repair blower building roof
(4)
28.95
60 Enterprise Fund SYNCB/AMAZON Spray cleaner & sealant tape to repair blower bldg roof
(2)
69.68
60 Enterprise Fund SYNCB/AMAZON Wall mount Brackets for Well Sites Qty 5 200.45
60 Enterprise Fund SYNCB/AMAZON Wireless Trackball Mouse Qty 1 49.99
60 Enterprise Fund T-ZERS SHIRT SHOP Clothing for wastewater staff (18 qty)322.50
60 Enterprise Fund T-ZERS SHIRT SHOP Embroidery of City logo on Collections hi-vis shirts (8
qty)
48.00
60 Enterprise Fund T-ZERS SHIRT SHOP Embroidry on T-shirts for new inspector Ted Hyslop -
Qty 6
46.50
60 Enterprise Fund TACOMA SCREW PRODUCTS Bolts to repair pump, primary clarifier 3 (310 qty)172.90
60 Enterprise Fund TATES RENTS (GENERAL OFFICE)Propane for forklift (31 qty)92.69
60 Enterprise Fund TATES RENTS (GENERAL OFFICE)Rental of saw to cut asphalt for front gate key pad 116.00
60 Enterprise Fund TIMOTHY LARSON Refund, 3074347404, Wat/Sew/Trash, 1096 W
Verbena Dr, Title
124.76
60 Enterprise Fund ULINE, INC.Stackable bins & thermal labels (24 qty)229.43
60 Enterprise Fund USA BLUEBOOK Submersible Slim Level Transmitter Well 28 1,153.05
60 Enterprise Fund VARSITY FACILITY SERVICES 18-0013, service 6/15/18, Janitorial services all
locations
1,715.17
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
272508216-00001 Modem for Sys Emergency -
5/24/18-6/23/18
10.05
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00001 Data Paln #1, 05/21/18-06/20/18 1,431.50
Date: 7/5/18 11:36:03 AM Page: 11Meridian City Council Meeting Agenda July 10, 2018 – Page 468 of 522
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00002 Cellphones - 5/21/18-6/20/18 2,525.48
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00003 Data Plan #2 - 5/21/18-6/20/18 81.96
60 Enterprise Fund WEX BANK INC #0496-00-332449-8, 6/30/2018_WEX_Bank 7,134.74
Total 60 Enterprise Fund 255,535.41
Report Total 650,472.14
Date: 7/5/18 11:36:03 AM Page: 12Meridian City Council Meeting Agenda July 10, 2018 – Page 469 of 522
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 6A
Project/File Number:
Item Title:
New Ventures Lab Quarterly Report
Meetina Notes
New Ventures Lab – Quarterly Report – April - June 2018
Current Tenants
Empathy Ventures (3)
Clean Carpet Team (3)
Sharper Tool (1) [12]
QTS, LLC (2)
Home Hacks HQ (2)
Lime Tree Labs (4) [3]
Supported Systems (2)
Command Performance/Home Tech Agency (2) [4]
Treasure Valley Children’s Theater (5)
The Network Operations Company (3) [4]
BizSprout (1)
My Social Media (1)
First ECU (3) [2]
(employed on premises - 32) [contractors – domestic & foreign - 25]
Open Space - Monthly
Jeff Ehlers – MWI (Salt Lake City)
Steve Jerman – Cloudspot (Seattle)
Erika Heeren - Heeren Content & Strategy
Aaron Bynum –
David Feldman –
Brian Gillenwater –
Bethany & Joe Mikitish –
Aspatore Ventures -
Meridian City Council Meeting Agenda July 10, 2018 – Page 471 of 522
Updates
All Wrapped Up terminated lease due to family illness and hopes to return in the Fall. BizSprout
owner became employee number 1 for Aspatore Ventures. AV will maintain Open Space
membership until they located office space in downtown Boise. Kloudspot will begin raising
funding in July and hopes to open an Operations Center during the last quarter of 2018.
Waiting list for office space – SAAS software for funeral homes, insurance software, and private
school
Events & Meetings
April 62
May 51
June 48
Total 161
Treasure Valley Children’s Theater
Word Press Meetup
Project Management Institute
Embedded Systems Meetup
Toastmasters
Python Meetup
Swift Meetup
CMRI
Financial
Revenue Expenses Gross Profit
April $3670 $2427.60 $1242.40
May $3840 $2621.65 $1218.35
June $3924 $2658.09 $1265.91
Meridian City Council Meeting Agenda July 10, 2018 – Page 472 of 522
Meridian City Council Meeting Agenda July 10, 2018 – Page 473 of 522
Meridian City Council Meeting Agenda July 10, 2018 – Page 474 of 522
Meridian City Council Meeting Agenda July 10, 2018 – Page 475 of 522
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 613
Project/File Number:
Item Title:
Program Year 2018 Community Development Block Grant
Program Recommended Project Presentations
Meeting Notes
L/
CDBG Program Year 2018:
New Projects and Organizations
PY2018 Recommended Projects: Previously Funded
Boys & Girls Clubs of
Ada County
Scholarship Program
($13,000)
Meridian Food Bank
Hunger Relief Program
($30,000)
Ada County Housing
Authority
Homebuyer Assistance
Program
($30,000)
Jesse Tree of Idaho
Emergency Rental
Assistance/Homelessness
Prevention
($10,000)
Public Works Dept.:
Streetlight Installation
($25,000)
PY2018 Recommended Projects: NEW Projects
Meridian Library District
ADA Restroom Upgrade
Recommended Funding Amount: $77,970
Meridian Development Corp. & City of Meridian
E. 3rd Street Right of Way Improvements
Recommended Funding Amount: $180,000
Education Foundation for West Ada School District
Housing + High School = Success (Youth Homelessness Program)
Recommended Funding Amount: $10,000
John Thill, Public Services Manager
Meridian Library Bathroom
Remodel Project
Cost: $77,970
This project addresses:
●Entryways that are too narrow
●Corridors which cannot be navigated in a wheelchair
●Fixtures at the wrong heights (toilets, soap, etc.)
●Accessible stalls that are too narrow
●Inadequate lighting
This project serves:
●Meridian residents with disabilities, especially mobility
and sight
●All of Meridian north of the Freeway
●All the city’s designated low to moderate income areas
●At least 17,000 low to moderate income individuals
●More than 1,000 visitors to the library per day
Logistics:
●Project plan in place.
●Staff at multiple levels with large-scale project
management experience
●Staff with extensive grant reporting experience
●An outlined method for verification of the success of the
project.
Ashley Squyres, Administrator
Anne Edwards, Social Worker
Molly Patchin, Social Worker
Sydney Sasser, Social Worker
Housing + High
School= Success
WEST ADA SCHOOL DISTRICT
What is H+HS?
Housing + High School = Success is a program that was founded in 2014
to provide housing stipends to unaccompanied youth ages 18-21.
An unaccompanied youth is a youth experiencing homelessness who is
not in the physical custody of a parent or guardian
Our goal is to assist 18-21 year old unaccompanied youth in acquiring
stable housing. These youth are often "couch surfing“ and living in
extremely unstable housing situations.
Providing housing stipends will assist youth in stabilizing their housing situations
and focus their attention on achieving their other life goals such as completing
high school, working, and meeting their other basic needs.
Eligibility Requirements
Currently housing stipends are offered in the amount of $100/month.
Applicants must be:
18-21 and still enrolled in high school
Complete H+HS application which is approved by the H+HS board
Maintain good grades and attendance
Not engage in illegal behavior
Landlord/host families sign a landlord agreement and agree maintain a
safe and drug/alcohol free environment
Stipends are paid directly to the landlord/host family
Data
2017-2018
No. of students assisted 10
No. of stipends sent 28
No. of students approved 13
No. of eligible students that did not use
their stipends
3
Average months assisted 2
No. of assisted students who graduated 10/10
Accepted to college and planning to
attend
7/10
Data
Total amount sent on housing stipends
2015-2016 $1517
2016-2017 $4800
2017-2018 $6950
Current budget for 2018-2019 $6000
How CDBG Funds Will Be Used
Current funds for 2018-2019 will only allow us to offer
$100/month housing stipends and assist 10 -12 students
CDBG would allow us to assist more students and provide
assistance for longer periods of time
Program expansion
Program Expansion
The CDBG grant would allow us to expand the program in
the following ways:
Increase stipend amounts based on individual student situations and
needs
Assist with rental application fees, deposits, or first/last's months rent for
students who are attempting to secure permanent housing for
themselves
Assist with utility bills for students who are experiencing financial need
to keep utility bills current and prevent eviction
Testimony from Landlord
“Hi, I got the check in the mail yesterday! Thank you
so so so much! [Student] told me if it wasn’t for you
guys he wouldn’t have continued to go to school.
It’s people like you who make kids feel like they
matter enough to get an education and make a life
for themselves. I hope when I have kids one day
they have educators as awesome as you guys!
Thank you for being a safe place…”
Questions?
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 6C
Project/File Number:
Item Title:
Public Works Week Recap
Meeting Notes
The Power of Public Works The Power of Public Works
10 th Annual
20
1
8
P
W
W
Pl
a
n
n
i
n
g
Co
m
m
i
t
t
e
e
•Go with the Flow
Facility Tour
–Troy Thrall
–Dean Stacey
•Expo
–Jared Hale
–Dinae Kerr
–Kristina Keith
•Golf Scramble
–Al Christy
–Brad Standley
•Marketing
–Shandy Lam
•A Little Bit Lot of
Everything
–Alex Erickson
–Gina Harris
–David Miles
–Susie Deardorff
Go
w
i
t
h
t
h
e
F
l
o
w
Fa
c
i
l
i
t
y
T
o
u
r
Meridian's preparation for future needs is amazing.
It's always a treat to see people in their element and every one of the tour guides
was clearly having fun.
I was totally in this tour for the water tower, which was excellent, but the treatment
plant was the real star.
Expo
Love all the interactive
activities!
So many great learning
opportunities for kids.
More fun than I thought it
would be…kids loved it.
Thank you!
I love it!! Do it every year
please!
Thanks so much for another fun
& educational Expo.
Po
w
e
r
e
d
b
y
Public Works Week
Platinum Sponsors
15
Sponsors
20
Participants
27
Prize
Donors
$11,790.00 Donations
Received
$9,829.78 Total Cost
.005% of Total PW Budget
Community Support
Recipients
Meridian Parks Department’s
Care to Share Scholarship Program $804.23
Meridian’s Community
Recycling Fund $1,206.34
Meridian Food Bank $4,021.13
for your
support!
Questions?
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 7A
Project/File Number:
Item Title:
Parking Configuration on Idaho Avenue, Main Street and 2nd
Street, and Proposed Cost Share Agreement by Meridian
Downtown Business Association
Meeting Notes
U f �D � 660
rte✓ APPROVED
Sarah Baker
Commission President
Ada County Highway District
3775 Adams Street
Garden City, ID 83714
Mayor Tammy de Weerd
City Council President
City of Meridian
33 E. Broadway Avenue
Meridian, Idaho 83642
RE: Idaho Avenue Repair
Dear Commissioner Baker, Mayor Tammy de Weerd and Meridian City Council:
The Meridian Downtown Business Association (MDBA) is formally requesting for
reconsideration of the parking configuration on Idaho Ave. between Main St. and 2nd St.
in Meridian. This section of Idaho Ave. was used to try implementing a placemaking
atmosphere next to the curbing; however, the business owners on this section of the
street have requested that the parking be reverted back. In recent weeks there have been
requests to alter the original parallel parking spots to angled parking on either one or both
sides of the street.
Based on information from ACHD we were informed that there were 3 options for
restriping of Idaho Ave. Option 1 is to return the street to parallel parking on both sides of
the street to the state it was in prior to the placemaking attempt. Option 2 is to create
parallel parking on one side of the street and angled parking on the opposite side of the
street. Option 3 is to create angled parking on both sides of the street but this option
would remove two-way traffic and require this small section of street to be converted to a
one-way street.
The MDBA has been working on this issue for a number of months and made in-person
invites to businesses on this section of Idaho Ave to attend meetings where we discussed
our formal recommendation. It was agreed at our May 2018 General Membership
meeting to request the southside of Idaho Ave. to remain striped for parallel parking and
to have the northside of Idaho Ave. converted to diagonal parking. It is our understanding
that creating diagonal parking on one side of the street will create an additional 6-8
parking spaces, depending on how ADA requirements define the exact layout. The
importance of creating these additional parking spaces will not only help the current
Meridian City Council Meeting Agenda July 10, 2018 – Page 479 of 522
businesses provide additional parking for their customers but it will also help create
additional parking for planned building additions in this general vicinity.
In working with Caleb Hood and Brian McClure from the City of Meridian and staff from
ACHD we understand that there is a cost associated with having the professional design
of the striping on the northside of Idaho Ave. The MDBA’s Board has voted to contribute
up to $1000 toward the professional services required to move the project forward. We
know time is of the essence as the projects for micro-sealing will begin in coming weeks in
downtown Meridian. We are asking for the City of Meridian to contribute to the
remaining cost of the professional services of planning the striping and to coordinate with
said services and ACHD.
Thank you for your time and consideration of this request. Please feel free to contact me
at 208-258-2000 or nick@mld.org.
Sincerely,
Nick Grove
President
Meridian Downtown Business Association
Meridian City Council Meeting Agenda July 10, 2018 – Page 480 of 522
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 7B
Project/File Number:
Item Title:
Glass Recycling Drop Off
Meeting Notes
G�t`l FL) r s%�e, -� o,,,e y -
rte✓ APPROVED
Pa 6 rlell- I &V
Glass Recycling:
Drop Site Option
7/10/2018
Efforts Currently Underway
•Optional Curbside - Underway
Where We Could Go
•Drop Site – Decision Point
Options Cost
City Funded Drop Site $1,734.16 / mo.
User Funded Drop Site $6.00 / drop
Rate Payer Funded Drop Site ~ $0.06 / mo.
Discussion
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 7C
Project/File Number:
Item Title:
Update and Memorandum of Understanding with the City of
Boise Orange Bag Recycling Program
Meeting Notes
rte✓ APPROVED
Meridian City Council Meeting Agenda July 10, 2018 – Page 483 of 522
Meridian City Council Meeting Agenda July 10, 2018 – Page 484 of 522
Meridian City Council Meeting Agenda July 10, 2018 – Page 485 of 522
Meridian City Council Meeting Agenda July 10, 2018 – Page 486 of 522
MEMORANDUM OF UNDERSTANDING
by and between
THE CITY OF BOISE CITY
by and through its
PUBLIC WORKS DEPARMENT
and
THE CITY OF MERIDIAN
TS MEMO DUM OF UNDERSTANDING ("MOU") is made and entered into
the P79da of 2018, b and between the cit of Boise City, an Idaho
Y �'�.,� y y y
municipal corporation, by a d through its Public Works Department ("Boise City") and the city
of Meridian ("Meridian City"), an Idaho municipal corporation. Separately, Boise City and
Meridian City may be referred to as a "Party" and jointly, Boise City and Meridian City may be
referred to as the "Parties."
WITNESSETH:
WHEREAS, Boise City franchises with a third party for the operation of a solid waste
collection system within Boise City; and
WHEREAS, a component of the solid waste collection system is the collection of
recyclable plastic products ("Plastics") generally numbered 3 — 7, including flexible and rigid
plastics, through the residential and commercial collection services; and
WHEREAS, because of recent changes to the recycling market, there is not a current
viable market for certain Plastics; and
WHEREAS, Renewlogy, a Utah based company, has developed a process for petroleum
recovery from Plastics, and would provide an alternative for Boise City to avoid landfilling these
Plastics; and
WHEREAS, Boise City, Dow Chemical Company ("Dow"), Keep America Beautifill
and Happy Family Brands, Republic Services, and Wester Recycling have worked together to
launch a Hefty® EnergyBagTM Program (the "Program") within Boise City which will allow
Boise residents and businesses to recycle certain Plastics which will be shipped to Renewlogy for
petroleum recovery; and
WHEREAS, Meridian City desires to join Boise City in its efforts to recover Plastics by
implementing the Program within Meridian City's community; and
WHEREAS, Boise City desires to accommodate implementation of Meridian City's
Program by helping coordinate participation, development, and operation of Meridian City's
Program; and
MEMORANDUM OF UNDERSTANDING
Meridian City Council Meeting Agenda July 10, 2018 — Page 487 of 522
Page 1
MEMORANDUM OF UNDERSTANDING Page 2
WHEREAS , Boise City and Meridian City wish to enter into this MOU to set forth the
duties and responsibilities of each Party as they pertain to the organization and joint effort of this
Program.
NOW THEREFORE , for good and valuable consideration and in consideration of the
mutual covenants herein contained, the receipt and sufficiency of which is hereby acknowledged,
Boise City and Meridian City agree as follows:
A. Term of MOU. This MOU shall be effective from the date signed by both Parties and
shall continue for a term of two (2) years, expiring on the ___ day of ____________, 2020, or
until otherwise terminated as provided by the terms herein. This MOU may be renewed by both
Parties, in writing.
B. Roles and Responsibilities.
1. Meridian City Responsibilities. Meridian City shall be responsible for the following:
i. Meridian City shall coordinate with Boise City regarding participation,
development, and implementation of the Program with in Meridian City; and
ii. Meridian City shall work cooperatively with Boise City on all aspects of
Program compliance including training, communications, tracking and
reporting participation data, and other requirements of the Program; and
iii. Meridian City shall reimburse Boise City the amount of Seven Dollars,
Sixteen Cents ($7.16) per package of Twenty-Six (26) Hefty® EnergyBag™
orange bags, for the purchase of One Thousand Five Hundred (1,500)
packages for the Program. Boise City shall invoice Meridian City a total
amount of Ten Thousand, Seven Hundred, Forty Dollars ($10,740.00) for the
purchase of One Thousand, Five Hundred (1,500) packages. Meridian City
shall pay this invoice from Boise City related to bag purchase within thirty
(30) days of receipt; and
iv. Upon written notification, Meridian City may request to purchase additional
Hefty® EnergyBag™ orange bags through Boise City. If Boise City agrees to
purchase additional Hefty® EnergyBag™ orange bags for Meridian City, the
City shall be reimbursed according to the price and provisions of Section
B(1)(iii) above; and
v. Meridian City shall comply with all terms and conditions of provisions 1
through 6 the Grant Recipient Agreement, which is attached as Exhibit A to
this MOU and is incorporated herein by this reference.
Meridian City shall work cooperatively with Boise City to define the
necessary actions that Meridian City needs to undertake under provisions 7
and 8 of the Grant Recipient Agreement.
Meridian City Council Meeting Agenda July 10, 2018 – Page 488 of 522
MEMORANDUM OF UNDERSTANDING Page 3
2. Boise City Responsibilities. Boise City shall be responsible for the following:
i. Boise City assumes the role as “Organization” as defined in the Grant
Recipient Agreement; and
ii. Boise City shall coordinate with Dow and Meridian City to ensure Program
compliance related to training, communications, tracking and reporting
participation data, and other requirements of the Program; and
iii. Boise City shall purchase One Thousand Five Hundred (1,500) packages of
Hefty® EnergyBag™ orange bags for the Program for Meridian City. Boise
City shall invoice Meridian City for the cost of purchasing the Hefty®
EnergyBag™ orange bags.
iv. Boise City shall work cooperatively with Meridian City to define and identify
“Contamination” including any terms and conditions developed by Boise City
with any third party vendor receiving the Hefty® EnergyBag™ orange bags
and their contents.
C. Termination. Either Party may terminate this MOU without cause by providing the
other Party sixty (60) days’ prior written notice. The authority to terminate this MOU without
cause expressly includes Boise City’s ability to terminate this MOU for the non-appropriation of
funds by the Boise City Council. Either Party may immediately terminate this MOU without
notice if the other Party is in breach or default on any of the terms and conditions of this MOU.
D. Relationship of the Parties. The relationship between the Parties is that of independent
entities. No partnership is formed or intended to be formed by this MOU.
1. Nothing contained in this MOU shall be construed as creating any agency,
partnership, joint venture or other form of joint enterprise, employment or fiduciary
relationship between the Parties and neither Party shall have authority to contract for
or bind the other Party in any manner whatsoever.
2. Neither Meridian City nor any employee, servant, agent, or volunteer of Meridian
City shall be deemed an employee of Boise City.
E. No Endorsement. Nothing in this MOU shall be interpreted as an official endorsement
by Boise City.
1. Meridian City shall not take any action or make any statement, issue any press
release, or publish or print any advertisement suggesting or implying the partnership
or endorsement of Boise City, without the prior written consent of Boise City.
2. Decisions to issue any statements, press releases, advertisements, public service
announcements and similar communications regarding the Program and Boise City or
this MOU and any activities conducted hereunder requires review by Boise City prior
Meridian City Council Meeting Agenda July 10, 2018 – Page 489 of 522
MEMORANDUM OF UNDERSTANDING Page 4
to release. Such materials must be approved in writing by Boise City prior to
issuance.
F. Indemnification. Meridian City shall indemnify, save, hold harmless, and defend, Boise
City, its officers, employees, and volunteers, from, for, and against any and all losses, claims,
actions, judgments for damages, or injury to persons or property and losses and expenses arising,
or which may arise, from any acts or omissions by Meridian City, its servants, agents,
employees, guests, and business invitees, and not caused by or arising out of the tortious conduct
of Boise City or its employees. The provisions of this section shall be deemed to be a separate
contract between the Parties and shall survive the expiration or any default, termination, or
forfeiture of this MOU.
G. Notice. Where notice to either Party is required, they shall be sent to the following
addresses:
If to Boise City: City of Boise
Public Works Department, Environmental Div.
150 N. Capitol Blvd.
Boise, ID 83702
Fax: (208) 433-5650
If to Meridian City: City of Meridian
Attn: City Clerk
33 E. Broadway Ave.,
Meridian, ID 83642
Fax: 208-888-4218
H. Assignment. This MOU shall not be assigned by either Party without the prior written
consent of the other Party.
I. Governing Law. This MOU is and shall be deemed to be a contract entered into and
made pursuant to the laws of the state of Idaho and shall in all respects be governed, construed,
applied and enforced in accordance with the laws of the state of Idaho.
J. Amendment. No amendment to this MOU shall be effective except those agreed to in
writing and signed by authorized officers of both of the Parties to this MOU.
K. Severability. If any provision of this MOU or application thereof is held invalid, such
invalidity shall not affect any other provision or application that can be given effect without the
invalid provision or application. To that end, each and every term, paragraph, and provision of
this MOU is expressly declared by the Parties to be severable.
L. Binding Effect. This MOU and the terms and conditions hereof shall apply to and are
binding upon the heirs, legal representatives, successors and assigns of the Parties.
Meridian City Council Meeting Agenda July 10, 2018 – Page 490 of 522
M. Entire ALYreement. This MOU, including any exhibits, contains all agreements between
the Parties. There are no other representations, warranties, promises, agreements or
understandings, oral, written or implied, among the parties, except to the extent reference is
made thereto in this MOU.
N. Authority. By the signature of its authorized representative on this MOU, each Party
declares and warrants that they are authorized to execute this MOU on behalf of their respective
agencies.
IN WITNESS WHEREOF, the parties have executed this MOU on the date set forth
above.
END OF MOU
[SIGNATURES FOLLOW]
For Boise
&Wow
By:
David H. Bieter, Zayor
ATTEST: lsx 1LI-A /
Lynd wry, Ex -Officio' y Cle
For Meridi
By:-
Tamm
ity.
�, Mayor
ATTEST:
C. ay Cole(, ity C erk
MEMORANDUM OF UNDERSTANDING
Date:
—� Date: 7
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Page 5
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 7D
Project/File Number:
Item Title:
Budget Amendment Not -to -Exceed $70,000 for Legal Services
Meetina Notes
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City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 7E
Project/File Number:
Item Title:
Parks and Recreation Department: Budget Amendment Not -to -
Exceed $612,000 for Discovery Park Phase 1 Amenities
Meetina Notes
uy APPROVED
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City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 7F
Project/File Number:
Item Title:
Finance Department: Budget Amendment Not -to -Exceed
$55,810.00 for the "IMPACT FEE UPDATE" project
Meetina Notes
rte✓ APPROVED
Page 1
Memo
To: C. Jay Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Todd Lavoie
Date: 7/5/2018
Re: July 10 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
July 10 th City Council Agenda for Council’s consideration.
Approval of a Budget Amendment in the amount of $55,810.00 for the “IMPACT FEE
UPDATE” project.
Recommended Council Action: Approval of Budget Amendment for the Not-
To-Exceed amount of $55,810.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda July 10, 2018 – Page 499 of 522
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June 2018
Finance Quarterly
Update
June 12, 2018
Demographics
Per Capita
Permit Data
What is next?
City of Meridian
Agenda
City of Meridian
Demographics
City of Meridian
Demographics
City of Meridian
Demographics
City of Meridian
Demographics
City of Meridian
Per Capita
City of Meridian
Permit Data
First Quarter Construction Kick-Off
With 1,462 new residential construction permits issued during Q1, the pace of home building
this winter gave no pause in comparison with the second half of 2017. And if the upcoming Q2
activity follows the pattern seen in the line graph above, these Spring months are poised to
deliver the highest volume of issued permits in a single quarter since 2004-2006 — at that time,
volume regularly achieved over 2,000 new residential construction permits issued each quarter.
City of Meridian
Permit Data
City of Meridian
Permit Data
City of Meridian
Permit Data
City of Meridian
What is Next?
With population density on the rise, the topics of resource management and
traffic congestion are conversations the land development community will
face with higher frequency during planning stages.
Home prices and costs of services in the downtown corridors are apt to
increase in conjunction with the competitive demands of the housing
marketplace.
City of Meridian
What is Next?
We have seen the City grow tremendously over the past 15 years
We have seen what has been approved by Council for future development
and growth projects
Both City projects (S. Meridian expansion) and Development (10 mile district)
We as a City must continue to manage this phenomenal growth in the best
interest of our citizens, visitors, business partners, and employees
We must setup our future decision makers for success and not failure
City of Meridian
What is Next?
We have been GROWING
We continue to be GROWING
We project to be GROWING
City of Meridian
What is Next?
City of Meridian
Questions
1
2
3
4
5
6
7
8
9
0
City of Meridian
Agenda
City of Meridian
Demographics
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 7G
Project/File Number:
Item Title:
Approval of Award of Bid and Agreement to Raftelis Financial
Consultants, Inc. for the "IMPACT FEE UPDATE" project for a
Not -To -Exceed amount of $55,810.00
Meetina Notes
9 APPROVED
Page 1
Memo
To: C. Jay Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Todd Lavoie
Date: 7/5/2018
Re: July 10 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
July 10 th City Council Agenda for Council’s consideration.
Approval of Award of Bid and Agreement to Raftelis Financial Consultants, Inc. for
the “IMPACT FEE UPDATE” project for a Not-To-Exceed amount of $55,810.00.
Recommended Council Action: Award of Bid and Approval of Agreement to
Raftelis Financial Consultants, Inc. for the Not-To-Exceed amount of
$55,810.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda July 10, 2018 – Page 503 of 522
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating:
Payment and Performance Bonds Received (Date): Rating: N/A
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
N/A N/A N/A N/A
N/A N/A
I. PROJECT INFORMATION
N/A
18
7/5/2018 FINANCE
IMPACT FEE UPDATE
V. BASIS OF AWARD
5/23/2018 May 30, 2018
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
N/A
N/A
July 5, 2018
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
VII. TASK ORDER SELECTION (Project Manager to Complete)
N/A
Award based on Low Bid Highest Ranked Vendor Selected
$55,810 Todd Lavoie
If yes, has policy been purchased?
Raftelis Financial Consultants, Inc.
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
7
2110, 2210, 5200
55000
10901
TASK ORDER
N/A
RFP / RFQ BID
Meridian City Council Meeting Agenda July 10, 2018 – Page 504 of 522
AGREEMENT FOR PROFESSIONAL SERVICES
TO UPDATE IMPACT FEES FOR PARKS, POLICE AND FIRE
BY RAFTELIS FINANCIAL CONSULTANTS
THIS AGREEMENT FOR PROFESSIONAL SERVTCES is made this 15th day of
June, 20'18, and entered into by and between the City of Meridian, a municipal
corporation organized under the laws of the State of ldaho, hereinafter referred to as
'ClTY", 33 East Broadway Avenue, Meridian, ldaho 83642, and Raftelis Financial
Consultants, lnc., hereinafter referred to as "CONSULTANT", whose business address
is 5619 DTC Parkway Suite 850 Greenwood Village, CO 80111.
INTRODUCTION
Whereas, the City has a need for services involvlng professional
consulting services; and
WHEREAS, the Consultant is specially trained, experienced and
competent to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1. Scope of Services:
1.1 CONSULTANT shall perform and furnish to the City upon execution of this
Agreement and receipt of the City's written notice lo proceed, all services, and
comply in all respects, as specified in the document titled "Scope of Services,, a
copy of which is attached hereto as Attachment "A" and incorporated herein by
this reference, together with any amendments that may be agreed to in writing by
the parties.
1.2 All documents, drawings and written work product prepared or produced by
the Consultant under this Agreement, including without limitation electronic data
files, are the prope(y of the Consultant; provided, however, the City shall have the
right to reproduce, publish and use all such work, or any part thereof, in any
manner and for any purposes whatsoever and to authorize others to do so. lf any
such work is copyrightable, the Consultant may copyright the same, except thai,
as to any work which is copyrighted by the Consultant, the City reseryes a royalty-
free, non-exclusive, and irrevocable license to reproduce, publish and use'suih
work, or any part thereof, and to authorize others to do so.
1.3 The Consultant shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable federal,
CONTRACT NAME
PROJECT #
Page 1 of 10
Meridian City Council Meeting Agenda July 10, 2018 – Page 505 of 522
state and city laws, ordinances, regulations and resolutions. The Consultant
represents and warrants that it will perform its work in accordance with generally
accepted industry standards and practices for the profession or professions that
are used in performance of this Agreement and that are in effect at the time of
performance of this Agreement. Except for that representation and any
representations made or contained in any proposal submitted by the Consultant
and any reports or opinions prepared or issued as part of the work performed by
the Consultant under this Agreement, Consultant makes no other warranties,
either express or implied, as part of this Agreement.
1.4 Services and work provide by the consultant at the City's request under this
Agreement will be performed in a timely manner in accordance with a Schedule of
Work, which the parties hereto shall agree to. The Schedule of Work may be
revised from time to time upon mutual written consent of the parties.
2. Consideration
2.1 The Consultant shall be compensated on a time and material basis as
provided in Attachment B "Payment Schedule" attached hereto and by reference
made a part hereof for the Not-to-Exceed amount of $55,810.
2.2 The Consultant shall provide the City with a monthly statement, as services
warrant, of fees earned and costs incurred provided per Attachment B., which the
City will pay within 30 days of receipt of a correct invoice and approval by the City.
The City will not withhold any Federal or State income taxes or Social Security Tax
from any payment made by City to Consultant under the terms and conditions of
this Agreement. Payment of all taxes and other assessments on such sums is the
sole responsibility of Consultant.
3. Time of Performance:
This agreement shall become effective upon execution by both parties, and shall
expire upon completion of the agreed upon services, or unless some other method
or time of termination is listed in Attachment A.
CONTRACT NAME
PROJECT #
2.3 Except as expressly provided in this Agreement, Consultant shall not be
entitled to receive from the City any additional consideration, compensation,
salary, wages, or other type of remuneration for services rendered under this
Agreement., including, but not limited to, meals, lodging, transportation, drawings,
renderings or mockups. Specifically, Consultant shall not be entitled by virtue of
this Agreement to consideration in the form of overtime, health insurance benefits,
retirement benefits, paid holidays or other paid leaves of absence of any type or
kind whatsoever.
Page 2 of 10
Meridian City Council Meeting Agenda July 10, 2018 – Page 506 of 522
4. lndependentContractor:
4.1 ln all matters pertaining to this agreement, CONSULTANT shall be acting
as an independent contractor, and neither CONSULTANT nor any officer,
employee or agent of CONSULTANT will be deemed an employee of ClTy. Exceptas expressly provided in Attachment A, Consultant has no authority or
responsibility to exercise any rights or power vested in the City. The selection and
designation of the personnel of the CITY in the performance of this agreement
shall be made by the CITY.
4.2 Consultant shall determine the method, details and means of performing the
work and services to be provided by Consultant under this Agreement. Consultant
shall be responsible to City only for the requirements and results specified in this
Agreement and, except as expressly provided in this Agreement, shall not be
subjected to City's control with respect to the physical action or activities of
Consultant in fulfillment of this Agreement.
5. lndemnification and lnsurance:
CONSULTANT shall indemnify and save and hold harmless CITY from and for any
and all losses, claims, actions, judgments for damages, or injury to persons or
property and losses and expenses and other costs including litigation costs and
attorney's fees, arising out of, resulting from, or in connection with the negligent
acts and/or errors or omissions by the CONSULTANT, its servants, agents,
officers, employees, guests, and business invitees, and not caused by or arising
out of the tortuous conduct of CITY or its employees. CONSULTANT shall
maintain, and specifically agrees that it will maintain, throughout the term of this
Agreement, liability insurance in the minimum amounts as follow, General Liability
One Million Dollars ($1,000,000) per incident or occurrence, professional Liability/ Professional errors and omissions One Million Dollars (91 ,000,000) aggregate,
Automobile Liability lnsurance One Million Dollars ($1,000,000) per incident or
occurrence and Workers' Compensation lnsurance, in the statutory limits as
required by law. The CITY shall be named an additional insured on both General
Liability and Automotive policies. The limits of insurance shall not be deemed a
limitation of the covenants to indemnify and save and hold harmless ClTy; and if
CITY becomes liable for an amount in excess of the insurance limits, herein
provided, CONSULTANT covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, or judgments for
damages or injury to persons or property and other costs, including litigation costs
and attorneys' fees, arising out of, resulting from , or in connection with the
performance of this Agreement by the Consultant or Consultant,s officers,
employs, agents, representatives or subcontractors and resulting in or attributableto personal injury, death, or damage or destruction to tangible or intangible
property, including use of. CONSULTANT shall provide ClTy with a Certificate of
lnsurance, or other proof of insurance evidencing CONSULTANT,S compliance
with the requirements of this paragraph and file such proof of insurance with theclrY at least ten (10) days prior to the date consultant beglns performance of its
CONTRACT NAME
PROJECT #
Page 3 of 10
Meridian City Council Meeting Agenda July 10, 2018 – Page 507 of 522
6
obligations under this Agreement. ln the event the insurance minimums are
changed, CONSULTANT shall immediately submit proof of compliance with the
changed limits. Evidence of all insurance shall be submitted to the City purchasing
Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue,
Meridian, ldaho 83642.
Notices: Any and all notices required to be given by either of the parties hereto,
unless otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
ctw CONSULTANT
7
8
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
Attorney Fees: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to any
other relief as may be granted, to court costs and reasonable attorneys,fees as
determined by a Court of competent jurisdiction. This provision shall be deemed
to be a separate contract between the parties and shall survive any default,
termination or forfeiture of this Agreement.
City of Meridian
Purchasing Manager
33 E Broadway Ave
Meridian, lD 83642
208-888-4433
Email:
kwatts@meridiancity.org
Raftelis Financial Consultants, lnc.
Attn: Dwayne Guthrie
7272 E. lndian School Rd, Suite 540
Scottsdale, M 85251
Phone: 480.757.4646
Email: dguthrie@raftelis.com
Time is of the Essence: The parties hereto acknowledge and agree that time is
strictly of the essence with respect to each and every term, condition and provision
hereof, and that the failure to timely perform any of the obligations hereunder shall
constitute a breach of, and a default under, this Agreement by the party so failing
to perform.
Assignment: lt is expressly agreed and understood by the parties hereto, that
CONSULTANT shall not have the right to assign, transfer, hypothecate or sell any
of its rights under this Agreement except upon the prior express written consent of
CITY.
Discrimination Prohibited: ln performing the Services required herein,
coNSULTANT shall not unlawfully discriminate in violation of any federal, state or
10
CONTRACT NAME
PROJECT #
Page 4 of 10
9.
Meridian City Council Meeting Agenda July 10, 2018 – Page 508 of 522
local law, rule or regulation against any person on the basis of race, color, religion,
sex, national origin or ancestry, age or disability.
11. Reports and lnformation:
11.1 At such times and in such forms as the CITY may require, there shall be
furnished to the CITY such statements, records, reports, data and information as
the CITY may request pertaining to matters covered by this Agreement.
11.2 Consultant shall maintain all writings, documents and records prepared or
compiled in connection with the performance of this Agreement for a minimum of
four (4) years from the termination or completion of this or Agreement. This
includes any handwriting, typewriting, printing, photo static, photographic and
every other means of recording upon any tangible thing, any form of
communication or representation including letters, words, pictures, sounds or
symbols or any combination thereof.
12 Audits and lnspections: At any time during normal business hours and as often
as the CITY may deem necessary, there shall be made available to the ClTy for
examination all of CONSULTANT'S records with respect to all matters covered by
this Agreement. CONSULTANT shall permit the CITY to audit, examine, and make
excerpts or transcripts from such records, and to make audits of all contracts,
invoices, materials, payrolls, records of personnel, conditions of employment and
other data relating to all matters covered by this Agreement.
13.Publication, Reproduction and Use of Material: No material produced in whole
or in part under this Agreement shall be subject to mpyright in the United States
or in any other country. The CITY shall have unrestricted authority to publish,
disclose and otherwise use, in whole or in pa(, any reports, data or other materials
prepared under this Agreement.
Compliance with Laws: ln performing the scope of services required hereunder,
CONSULTANT shall mmply with all applicable laws, ordinances, and codes of
Federal, State, and local governments.
15.
14.
16.
Changes: The CITY may, from time to time, request changes in the Scope of
Services to be performed hereunder. Such changes, including any increase or
decrease in the amount of CONSULTANT'S compensation, which are mutually
agreed upon by and between the CITY and CONSULTANT, shall be incorporated
in written amendments to this Agreement.
Termination: lf, through any cause, CONSULTANT, its officers, employees, or
agents fails to fulfill in a timely and proper manner its obligations under thls
Agreement, violates any of the covenants, agreements, or stipulations of this
Agreement, falsifies any record or document required to be prepared under this
agreement, engages in fraud, dishonesty, or any other act of misconduct in the
performance of this contract, or if the city council determines that termination of
CONTRACT NAME
PROJECT #
Page 5 of 10
Meridian City Council Meeting Agenda July 10, 2018 – Page 509 of 522
this Agreement is in the best interest of CITY, the CITY shall thereupon have the
right to terminate this Agreement, in part or in its entirety, by giving written notice
to CONSULTANT of such termination and specifying the effective date thereof at
least fifteen (15) days before the effective date of such termination.
CONSULTANT may terminate this agreement at any time by giving at least sixty
(60) days' notice to CITY.
ln the event of any termination of this Agreement, all finished or unfinished
documents, data, and reports prepared by CONSULTANT under this Agreement
shall, at the option of the CITY, become its property, and CONSULTANT shall be
entitled to receive just and equitable compensation for any work satisfactorily
complete hereunder.
Notwithstanding the above, CONSULTANT shall not be relieved of liability to the
CITY for damages sustained by the CITY by virtue of any breach of this Agreement
by CONSULTANT, and the CITY may withhold any payments to CONSULTANT
for the purposes of set-off until such time as the exact amount of damages due the
CITY from CONSULTANT is determined. This provision shall survive the
termination of this agreement and shall not relieve CONSULTANT of its liability to
the CITY for damages.
Construction and Severability: lf any part of this Agreement is held to be invalid
or unenforceable, such holding will not affect the validity or enforceability of any
other part of this Agreement so long as the remainder of the Agreement is
reasonably capable of completion.
17
Advice of Attorney: Each party warrants and represents that in executing this
Agreement. lt has received independent legal advice from its attorney's or the
opportunity to seek such advice.
Entire Agreement: This Agreement contains the entire agreement of the parties
and supersedes any and all other agreements or understandings, oral of written,
whether previous to the execution hereof or contemporaneous herewith.
Public Records Act: Pursuant to ldaho Code Section 9-335, et seq., information
or documents received from the Contractor may be open to public inspection and
copying unless exempt from disclosure. The Contractor shall cleady designate
individual documents as "exempt" on each page of such documents and shall
indicate the basis for such exemption. The CITY will not accept the marking of an
entire document as exempt. ln addition, the ClTy will not accept a legend or
statement on one ('1) page that all, or substantially all, of the document is exempt
from disclosure. The Contractor shall indemnify and defend the ClTy against all
liability, claims, damages, losses, expenses, actions, attorney fees and suits
whatsoever for honoring such a designation or for the Contractor,s failure to
designate individual documents as exempt. The Contractor's failure to designate
as exempt any document or portion of a document that is released by the ClTy
CONTRACT NAME
PROJECT #
Page 6 of 10
18.
19.
20.
Meridian City Council Meeting Agenda July 10, 2018 – Page 510 of 522
shall constitute a complete waiver of any and all claims for damages caused by
any such release.
21. Confidentiality: Consultant understands and acknowledges that all tests and
results (confidential information) are intended solely for the City. Consultant
agrees to hold all confidential information in confidence and will not disclose the
confidential information to any person or entity without the express prior written
consent of City.
22, Applicable Law: This Agreement shall be governed by and construed and
enforced in accordance with the laws of the State of Idaho, and the ordinances of
the City of Meridian.
23. Approval Required: This Agreement shall not become effective or binding until
approved by the City of Meridian.
CITY OF MERIDIAN
BY:
TAMMY de W D, MAYOR
Dated: 7 / lo l klq
RAFTELIS FINANCIAL CONSULTANTS,
INC.
BY.
RICHARD D. GIARDINA, EXECUTIVE VICE
PRESIDENT
Dated: _ OIA-A,
3 � 0/
Approved by Council' 7 / lo / WL
Attest:
C.JAY LES, I Y RK
Purchasing Approval
BY: /
KEITH S, urchasing anager
Dated::��5�/ p�
QO' Prp UCVST
04 'so
2
of IDAHO
\yam SEAL
Department Approval
BY:
Dated::
CONTRACT NAME Page 7 of 10
PROJECT #
,cc �� f S 9 nano ,aQ
Attachment A
Consultant will update current city impactfees to support the cost of growth-related parks
and recreation, law enforcement and fire and EMS infrastructure in the City of Meridian.
Consultant will provide the following five tasks:
Task l- Project lnitiation, Data Collection and Detailed Scheduleo Task 1.1 - Contract execution.o Task 1.2 - Formalize schedule with impact fee advisory committee and
public input process.. Following this meeting, Consultant will submit a Gantt chart providing
detail on project schedule, major milestones, deliverables and
meetings (impact fee advisory committee and public hearings).o Task 1.3 - "Kick-off' meeting with City staff.
Task ll - Demographics, Land Use Assumptions and Fee-Structure Alternativeso Task ll.1 - Collect data on current land use in Meridian, including square
footage of different types of uses and the number of housing units.o Task ll.2 - Evaluate existing projections and development trends, including
population projections and types of development.o Task ll.3 - Document current development in Meridian and forecast future
development over 20 years
o Task ll.4 - Provide future land use projections to the lmpact Fee Advisory
Commiftee for their review pursuant to state statute.o Task ll.5 - Collect data on current occupants living within a single family
home as compared to current occupants living within a multi-family home or
or bby residential size thresholds and propose creating a tiered lmpact Fee
schedule for the City.
Task lll - lnfrastructure Standards, Growth-Related Capital Needs and Funding
Sources
o Task lll.'l - Collect, review, and update data on current service levels and
infrastructure expansion cost estimateso Task lll.2 - Review and evaluate current long-term capital financing
systems.
o Task lll.3 - Review and evaluate Meridian's ten-year infrastructure
requirements as defined in the most recent Comprehensive Financial plan
(CFP) recognizing the four sources of infrastructure demand:
'1 . repair/replacement of existing facilities
2. betterment of City service standards
3. institution of new services
4. expansion of facilities for new development. This task will include interviews with finance, police, fire, and parks
staff to derive the growth-related portions of future capital projects.o Consultant envisions a data transfer from the city in advance
of the kick-off meeting and these interviews will be held during
our initial trip to Meridian.o Task lll.4 - Hold a required public hearing on the CFp.
CONTRACT NAME
PROJECT #
Page I of 10
Meridian City Council Meeting Agenda July 10, 2018 – Page 512 of 522
. This will occur concurrently with the public hearing on the fee system
ordinance amendment (Task V.4).
Task lV - Presentation of Preliminary Development Feeso Task lV.1 - Calculate preliminary fees. This will include the following steps:. Quantify capital costs (data from Task lll). Quantify unit costs (data from Task lll to derive g/unit or $/sq.ft.). Prepare fee schedules and spreadsheets. Define benefit areas if appropriate. Develop a preliminary fee schedule. Circulate presentation to city staff and impact fee advisory
committeeo Task lV.2 - Meet with city staff and the impact fee advisory committee to
present the preliminary fee schedule and review the CFP.. The impact fee advisory committee will have the opportunity to
prepare and file any written comments on the CFP and draft fee
schedule at this time. Consultants expect the impact fee advisory
committee to provide a recommendation to the city council following
this meeting.
Task V -Report, lmplementation Assistance and Final Presentationo Task V.'l - Final impact fee development.. Review and finalize fees. Final report (10 hard copies plus an electronic version)o Task V.2 - Prepare cash flow analysis based on final fee schedule and
Meridian growth projections.
o Task V.3 - Revise impact fee "Procedures Memo" including how "credits,,
applied against capital costs should be handled over time, and annual
impact fee adjustment procedures. Provide a discussion of the fiscal
impacts of the temporary impact fee holiday.o Task V.4 - Hold required public hearing on CFP and impact fee ordinance
amendment.. During the course of this scope of work, Consultant will make three
trips to Meridian and hold up to seven web-meetings using
presentation slides and interactive audio. A Detailed project
Schedule will be agreed upon during Task '1 .
CONTRACT NA[,4E
PROJECT #
Page I of 10
Meridian City Council Meeting Agenda July 10, 2018 – Page 513 of 522
Attachment B
MILESTONE / PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall be based on a time
and materials basis in the amount not to exceed of $55,810.00.
TASK DESCRIPTION ESTIMATED
AMOUNT
Task I Project initiation, data collection and detailed
schedule
$8,290
Demographics, land use assumptions and fee-
structure alternatives
$9,480
Task lll lnfrastructure standards, grou/th-related capital
needs and funding sources
$9,480
Task lV Presentation of preliminary development fees $11,360
Task V $11,360
Travel and
Expenses
$5,840
NOT TO EXCEED TOTAL $55,810
Hourlv Rate Schedule
Rick Giardina (Project Director)$325
Dwayne Guthrie (Project Manager)$235
Robert Wadsworth (Senior Consultant)$205
Administration $75
Travel expenses, if applicable, will be paid at no more than the City of Meridian,s Travel
and Expense Reimbursement Policy.
CONTRACT NAME
PROJECT #
Page 10 of 10
Task ll
Report, implementation assistance and final
presentation
Meridian City Council Meeting Agenda July 10, 2018 – Page 514 of 522
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 8A
Project/File Number:
Item Title:
Community Development Monthly Building Services Update
Meetina Notes
Meridian City Council Meeting Agenda July 10, 2018 – Page 516 of 522
Community Development
Evolution Update
CITY COUNCIL WORKSHOP
JUNE 12, 2018
Monthly Update to Council
Budget Recap Summary
Interdepartmental Team - Status Updates
Building (Community Development)
Finance & Purchasing
IT
HR
Tenant Improvement (PW Capital Projects)
Building - Summary
Hiring Update:
(10) Job Descriptions Drafted, and Rated through HR
80+ applications reviewed, of which 57 are Administrative Assistant I
23+ plan review and inspection applicants. Half meet minimum qualifications
Struggling with technically experienced applicants
Interviews scheduled and begin this week
CWI internship / apprenticeship program - long term solution
RFQ Selection Process:
Evaluations Complete. Final scoring by 6/21.
Executed Contracts by 6/25.
Current expenditures to date: None
Finance & Purchasing - Summary
Update:
Journal Entry Recodes for Hillsboro trip for April & May will be done by Karen
Wooddell.
PO #18-0408 = $15,866.82 for iPads and accessories has been issued to IT.
PO#18-0410 = $86,764.00 for 4 vehicles sent to Peterson Auto Group
Current expenditures to date: None
IT - Summary
Updates:
Hardware:
15 desktop computers - ordered. The estimated arrival time is 4 – 6 weeks.
33 monitors (18) 24” and (15) 31.5” – a quote has been requested and
received.
Servers – Setup and software installed
Switch and patch panels have been ordered. 2 week arrival time
27 iPads – A quote has been requested (this includes rugged cases, keyboards,
and Apple pencils) and is still in process.
12 Cradlepoints – Ordered. The estimated arrival time is 2 weeks. Received
Cradlepoints. Still waiting for antennas.
14 telephones – Order. The estimated arrival time is 2 weeks
Hardware Expenditures to date: $51,000.00
IT - Summary continued
Updates:
Software:
Accela licenses are in process of being purchased
Purchasing 5 new Accela Land Management licenses
30 Accela Mobile licenses, and associated maintenance. The PO in process
Accela Master Agreement (MA) reviewed by Legal and
Licensing for MS Office, SSL & SQL purchased and received
AVL to track inspector location - In the design phase
Software Expenditures to date: $7,600.00
IT - Summary continued
Updates:
ProjectDox:
Signed Scope of Work (SOW)
Kick-off Meeting June 1st with Avolve Project Manager (Richard Speakman)
Software install for Development environment completed June 6, 7, 8
Install for Production environment July 2018
Avolve onsite discovery visit scheduled June 20 – 21, 2018
Final Project Plan from Avolve PM in process
Received training documents and user guides
HR - Summary
Update:
HRs Hiring Efforts - Thank you!
Job Postings have been advertised on several online resources
Monster
Government Jobs.com
WABO-Washington Association of Building Officials
Career Builder
International Association of electrical Inspectors Career Center
ConstructionJobs.com
CALBO-California Building Officials
Poaching - DBS, Boise, Ada County, etc.
Marketing – Staff networks, social media, stakeholder groups
Innovation - CWI workforce training and internship programs, cross-training PTs, Brent and Sam doing some residential plan review, internal internship and career path structures (need your help with this)
Expenditures to date: $13,400.00
Tenant Improvement - Summary
Updates:
Agreement has been executed for HVAC controls and work
Bid request has been sent to a flooring contractor
Bid request for Framing, Sheetrock, Doors, Painting has been provided to
Purchasing for their review and distribution to 3 contractors I provided
Max coordinating with lighting supplier to nail down a fixture and cost
(for both fluorescent and LED options)
Expenditures to date: $15,315.00
Questions & Answers
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 8B
Project/File Number:
Item Title:
Community Development: Report on Overall Development and
Growth
Meetina Notes
City Council Meeting
June 12, 2018
July 3, 2018
MEMORANDUM
TO: Mayor Tammy de Weerd
City Council Members
CC: City Clerk
FROM: Caleb Hood, Planning Division Manager
RE: Reporting on Development
July 10 th , City Council Workshop Item
Over the past several months City Staff has received comments and requests to improve staff
reporting on proposed development applications. Requests include both improving the format
of the written report as well as increased coordination and reporting from departments, other
agencies and service providers. Both appointed and elected officials as well as the general
public have commented on how the written staff report could be improved to be more user
friendly. To address these concerns, Staff has developed a new, draft staff report template that
we’d like to share during the July 10 th workshop (attached below). Once enacted, we believe
the updated staff report will be a better tool to help Council make fully-informed decisions.
However, it will take more resources to provide the analysis and information within the report.
Therefore, we’d like direction from Council on what information, data and metrics are most
important to gather and report out.
Some key changes to the staff report include:
• Consolidating crucial information on the first couple of pages. The new format gets the
most important information front-and-center. Two tables now provide the project
summary, including a high-level overview of services and any issues with the project.
• Additional maps – Exhibits are included that show location/vicinity of the project, zoning,
future land use designations and also recently entitled (or approved) projects in the
area. This information is meant to help users understand if this is in a highly developing
part of the City.
• Improving the Analysis section – This section of the report will be used to “tell the story”
of what staff has been doing and/or discussing with the applicant. Historically, this
Meridian City Council Meeting Agenda July 10, 2018 – Page 518 of 522
• section has been used exclusively by Planning Staff. Going forward, it could be used by
any department/service provider to explain the impacts and current services.
• Staff Recommendation – There is potential to remove a staff recommendation for
approval or denial from the report. The report could be formatted to just state facts and
if the project complies with adopted policies and codes. If a staff recommendation is
removed from the report, we need to ensure the base, minimum standards for
development are appropriate.
As we move forward with a revised staff report, there are a couple of questions staff has for
Council:
• What information/metrics would Council like to see reported from the various
departments/agencies (see draft tables)?
• Do you support the increased level of effort and resources it will take from
departments to analyze the impact of proposed developments on service
providers?
• Do you like the idea of not having a staff recommendation and focus more on
code compliance?
Staff would like to get Council’s initial responses to the proposed staff report format during the
July 10 th workshop. Staff will then make additional changes proposed by other departments
and changes requested by Council, and bring back another version later in July for final review
before implementation.
Meridian City Council Meeting Agenda July 10, 2018 – Page 519 of 522
DRAFT STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
DATE: July 1, 2018
TO: Mayor & City Council
FROM: Planner name, Title
208-884-5533
Development Analyst, Title
208-887-2211
SUBJECT:
H-2018-0000
Project Name
PROPERTY ADDRESS
I. APPLICATION DESCRIPTION (APPLICATIONS THAT ARE APPLIED FOR)
Short description including the application type, total project acreage, description of lots, number of lots,
types of zoning, acres of zoning, and other very high-level information. Include any special requests, waivers,
alternative compliance or sub-standard issues. Some detail can go into this section but information is
probably more readily understood in the following tables and analysis.
II. SUMMARY OF REPORT
A. Project Summary
Details Page
Acreage
Future Land Use Designation
Existing Land Use
Proposed Land Use(s)
Current Zoning
Propose d Zoning
Lots (# and type ; bld /com mon )
Phasing Plan
Number of Residential Units
(type of unit s)
Density (gross & net)
Open Space (acres, total [%] /
buffer / qualified)
Amenities
Physical Features (waterways,
hazards, flood plain, hillside)
History (previous approvals)
Meridian City Council Meeting Agenda July 10, 2018 – Page 520 of 522
B. Community Metrics
Details Page
Access (Arterial/Collectors/State
HWY/Local)(Existing and
Proposed)
Traffic Level of Service
Stub Street/Interconnectivity/Cross
Access
Existing Road Network
Existing Arterial Sidewalks /
Buffers
Planned Road Improvements
Distance to Fire Station, including
estimated fire response time
Distance to Police Station including
estimated police response time
Distance to nearest City Park (+
size)
Distance to Schools (elem, ms, hs)
Distance to other key services
Sewer Location
Water location
Grocery Store
(Others)….
COMPASS (Communities in
Motion 2040)
C. Project Area Maps
Future Land Use Map
Zoning & Nearby Development
Meridian City Council Meeting Agenda July 10, 2018 – Page 521 of 522
III. APPLICANT INFORMATION
A. Applicant:
B. Owner:
C. Representative:
IV. NOTICING REQUIREMENTS
A. Newspaper notification published on:
B. Radius notice mailed to properties within 300 feet on:
C. Applicant posted notice on site on:
V. COMPREHENSIVE PLAN POLICIES AND GOALS (Section includes a summary of how the
project adheres to the Comprehensive Plan and a table that includes the goals, objectives and action
items that support and/or don’t support the project)
VI. UNIFIED DEVELOPMENT CODE (UDC)
A. Purpose Statement of Zone:
B. Schedule of Use:
C. Dimensional Standards:
D. Landscaping Standards:
E. Common Open Space & Site Amenity Requirements:
F. Structure and Site Design Standards:
G. Parking Standards:
VII. ANALYSIS (Analysis of Facts from all departments and service providers. Explain conversations
between staff and applicant and what staff has been requesting.)
VIII. STAFF SUMMARY (Summary of compliance (or not) with adopted standards, codes and Comp
Plan policies)
Staff recommends approval of the proposed applications in accord with ...
Approval
Denial
Continuance
IX. FINDINGS
X. EXHIBITS (Attach as PDF documents to the staff report or provide a link to the documents to be
reviewed. This would include plats, site and landscape plans, elevations, legal descriptions/exhibit
maps, phasing plans, etc.)
XI. CONDITIONS & MITIGATION MEASURES (All departments, agencies and service providers
who have commented. Primarily done through Accela.)
Meridian City Council Meeting Agenda July 10, 2018 – Page 522 of 522
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number: 9
Project/File Number:
Item Title:
Future Meeting Topics
Meetinq Notes
City Council Meeting
Meeting Date: July 10, 2018
Agenda Item Number:10
Project/File Number:
Item Title:
Executive Session per Idaho State Code 74-206(1)(c): To acquire an
interest in real property which is not owned by a public agency; 74-
206(1)(d): To consider records that are exempt from disclosure as
provided in chapter 1, title 74, Idaho Code; 74-206(1)0): To consider
labor contract matters authorized under section 74-206A (1)(a) and (b),
Idaho Code
Meetina Notes
PM