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2018-06-26 C I T Y C OUNCI L R EGU L A R M EETI N G A GENDA C ity C ouncil C hamber s 33 E ast B r oadway Avenue M er idian, I daho Tuesday, J une 26, 2018 at 6:00 P M 1. Roll-C all Attendance X A nne L ittle R oberts X J oe Borton X Ty P almer X Treg B ernt X Genesis Milam X L uke Cavener X Mayor Tammy de Weerd 2. P ledge of Allegiance 3. C ommunity I nvocation by D arrell Taylor with Ten M ile Christian C hur ch 4. Adoption of Agenda Adopted 5. F uture M eeting Topics - Public F orum (Up to 30 M inutes M aximum) Thi s time is reserved for the public to address their elected officials regarding matters of general i nterest or concern of public matters and is not speci fic to an active land use/development application. By law, no deci sions can be made on topics presented under this public comment section, other than the City Counci l may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assist you in resolving the matter following the meeting. 6. C onsent Agenda [Action I tem] Approved A. Big D Office (S windell S ubdivision) P artial Release of S anitar y S ewer and Water E asement B. Inter agency P r ofessional S er vices Agr eement between Idaho Division of Building S afety and C ity of M eridian for Building Inspection S er vices C. Interagency Professional S ervices Agreement between Idaho D ivision of B uilding S afety and C ity of M er idian for C ommercial and Residential B uilding Plan E xaminer S er vices D. Inter agency P r ofessional S er vices Agr eement between Idaho Division of Building S afety and C ity of M eridian for E lectr ical P lan Review and Insp ection S er vices E. Resolution No. 18-2085: A Resolution Adopting D ecr eased F ees Of T he M eridian C ity Cler k’s O ffice; Authorizing T he D epar tment To C ollect S uch F ees; And P r oviding An Effective D ate. F. Approval of Award of B id and Agreement to AM E E L E C T RIC, I NC. for the P RV s 14 & 18 C O NT RO L SYS T E M S UP G RAD E project for a Not-To-E xceed amount of $58,400.00. G. C ity F inancial Repor t for M ay 2018 H. AP Invoices for P ayment 6/27/18 - $4,572,458.96 7. Items M oved F r om T he C onsent Agenda [Action Item] 8. Action Items Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be presented by the assigned City planner. Following Staff's report the applicant has up to 15 minutes to present their application. Each member of the public may provide testimony up to 3 mi nutes or if they are representi ng a larger group, such as a Homeowners Association, they are allowed 10 minutes. The applicant is then allowed 10 addi tional minutes to respond to the public's comments. No additional public testimony is taken once the public hearing is closed. The City Counci l may move to continue the item for additional information or vote to approve or deny the i tem with or without changes as presented. The Mayor is not a member of the City Council and pursuant to Idaho Code does not vote on public hearing items, unless to break a tie vote. A. F inal P lat for B ainbridge Subdivision No. 8 (H-2018-0053) by B righton Investments, LLC , L ocated West of N. Ten M ile Rd. and S outh of W. L ost Rapids D r. Approved B. F inal P lat for S eyam E ast (H-2018-0055) by Volante Investments, LLL P, L ocated on the Nor th Side of E. F r anklin Rd. M idway B etween N. E agle Rd. and N. C loverdale Rd. Approved C. K ate M ar shall F ield Naming Request Approved D. F ire D epartment B udget Amendment for S tainless Steel D econtamination S inks at F ir e S tations Approved E. F ire D epartment B udget Amendment for P ublic Education S upplies Approved F. O ld City Hall RF P Update and P roposed Addendum No. 2 Approved 9. D epar tment Reports A. Western Ada Recr eation D istrict (WARD ) P ar k Asset Acquisition D iscussion B. B udget Workshop F ollowup and D iscussion 10. F utur e M eeting Topics 11. E xecutive S ession per Idaho State Code 74-206(1)(j): To consider labor contract matters author ized under section 67-2345 A [74-206 A](1) (a) and (b), Idaho C ode Into Executive Session at 7:52pm Out of Executive Session at 9:05pm Adjourned at 9:06pm All materials presented at public meetings shall bec ome property of the C ity of Meridian. Anyone desiring accommodation for disabilities related to doc uments and/or hearing, please c ontac t the C ity Clerk's Offic e at 888-4433 at least 48 hour s pr ior to the public meeting. Meridian City Council June 26, 2018. A Meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, June 26, 2018, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Joe Borton, Genesis Milam, Luke Cavener, Ty Palmer, Anne Little Roberts, and Treg Bernt. Item 1: Roll-call Attendance: Roll call. _ X__ Anne Little Roberts _ X _ _Joe Borton _ X__ Ty Palmer _ X__ Treg Bernt __X___Genesis Milam __X___Lucas Cavener __X_ Mayor Tammy de Weerd Others Present: Bill Nary, C.Jay Coles, Warren Stewart, Cameron Ariel, Brian Campbell, Mark Niemeyer, Pam Orr, Steve Siddoway, Colin Moss and Dean Willis. De Weerd: I'd like to start this meeting first by welcoming all of you in attendance. Thank you for joining us. It's nice to see friendly faces in the audience. For the record it is Tuesday, June 26th. It's 6:00 p.m. We will start with roll call attendance. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Darrell Taylor with Ten Mile Christian Church De Weerd: Okay. Item 3 is the community invocation. Is Darrell here? I don't see him. Item 4: Adoption of Agenda De Weerd: So, I will go ahead and move to Item 4, which is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There are no additions to the agenda, but I would -- I would ask to move Item 8-C to Item 8-A, field naming request and with that amendment I would approve -- or move that we approve the amended agenda. Meridian City Council June 26, 2018 Page 2 of 40 Cavener: Second. De Weerd: I have a motion and a second to approve the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) Coles: Madam Mayor, for Item No. 5 we had several signups this evening, but all of them indicate that they want to participate in what is now Item 8-A, which is the Kate Marshall field naming request. Item 6: Consent Agenda [Action Item] A. Big D Office (Swindell Subdivision) Partial Release of Sanitary Sewer and Water Easement B. Interagency Professional Services Agreement between Idaho Division of Building Safety and City of Meridian for Building Inspection Services C. Interagency Professional Services Agreement between Idaho Division of Building Safety and City of Meridian for Commercial and Residential Building Plan Examiner Services D. Interagency Professional Services Agreement between Idaho Division of Building Safety and City of Meridian for Electrical Plan Review and Inspection Services E. Resolution No. 18-2085: A Resolution Adopting Decreased Fees Of The Meridian City Clerk’s Office; Authorizing The Department To Collect Such Fees; And Providing An Effective Date. F. Approval of Award of Bid and Agreement to AME ELECTRIC, INC. for the PRVs 14 & 18 CONTROL SYSTEMS UPGRADE project for a Not-To -Exceed amount of $58,400.00. G. City Financial Report for May 2018 H. AP Invoices for Payment 6/27/18 - $4,572,458.96 Meridian City Council June 26, 2018 Page 3 of 40 De Weerd: Okay. Very good. We will, then, go to -- Item 6 is our Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: With no changes to the Consent Agenda, I would move that we approve it as published and for the Mayor to sign and Clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Item 7: Items Moved From The Consent Agenda [Action Item] De Weerd: There were no items moved from the Consent Agenda. Item 8: Action Items C. Kate Marshall Field Naming Request De Weerd: So, we will move to Item 8 -- on the amended agenda, 8-A, which was the previous 8-C, and consider the Kate Marshall field naming request by Colin. Bernt: Madam Mayor, did you mean to say supervisor of the year Colin? Palmer: Yes. Moss: Thank you for that clarification, Treg. De Weerd: Great to have royalty in our midst. Moss: Good evening, Madam Mayor, Members of the Council. I am here to simply introduce this item. I won't spend too much time, but I will, you know, of course, answer questions if you have them, so I will -- I will leave it to those behind me to kind of give a description of who Kate was and what she meant to them, but our experience -- our department's experience -- it started -- really started with a phone call with -- with the desire to hold Kate's funeral services on Field 8 at Settlers Park, which we were Meridian City Council June 26, 2018 Page 4 of 40 honored to oblige in that request and so that took place in the spring -- spring-summer of last year and since then the -- the way that we have kind of described the -- the creation of a -- an engraved rock and a sign -- a bit of, you know, well-intentioned folks that got a little bit ahead of themselves in creating that rock and sign without coming to the Meridian Parks and Recreation Department and consulting us before creating those things and -- and for placing them at the field and so, basically, what happened is the -- those items came to the park and they were placed without the knowledge of the Parks and Recreation Department and we worked with them to try and, you know, find a better -- well, we worked with them to try to remove the rock from the park initially, so that we could go through this process. It ended up staying at the park for quite a while. The sign is actually still at the park now, it's on field number eight and the rock currently is at Memorial Monuments. It was removed in September after the conclusion of the Kate Marshall Memorial Tournament that took place at Settlers Park and so I think it's important to note that Martie Marshall and Trent Marshall, Kate's parents, were not really -- were not at all involved in that process and they have kind of taken over within the last couple of months to take over this process to do it the right way and so with that being said we took this item to the Meridian Parks and Recreation Commission earlier this month, as per our field naming policy or our park naming policy and it was heard by the commission. The commission was extremely supportive. They voted unanimously to recommend to Council to place the rock, to leave the sign where it is and, in addition, they voted to add something else at that field that would give a little context to those two other items, so that those who saw those in the future would know a little bit of the backstory of Kate. So, what we have before you tonight is this request to rename Field No. 8 at Settlers Park after Kate Marshall and then -- and, then, with all these -- some of these items that have already been talked about, it's a bit of a unique request, because normally with a park naming request we would come to you and ask first to name a facility after an individual and, then, after that go through the process of deciding what we would do to memorialize that person at that location. This request -- the first decision is going to be whether or not to the name the field and, then, second decision will be to what to do to -- to honor her at that field and -- and the unique part is, of course, that we have an existing rock, we have an existing sign and we also have a recommendation from the -- the commission to do something a little bit extra to -- to provide some context and so what we were hoping for in -- from tonight's meeting is, of course, the first decision, but, then, also some direction from Council on what you would like to do with the -- with the items that we already have created. So, with that I will stand for questions before I introduce Beth Toal, who is going to be the -- the representative for the family tonight to speak on their behalf. De Weerd: Okay. Thank you, Colin. Council, any question? Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Madam Mayor. Thank you, Colin. Welcome, everyone. There is a lot of people here to support this application. We welcome you. Quick question. Can you give us Meridian City Council June 26, 2018 Page 5 of 40 some details in regards to the bio? That's not normal protocol when it comes to our, you know, naming facilities or naming fields. You know, can you give us some insight on what that bio is going to -- what's it going to say, what's -- where is it going to be at? Moss: Madam Mayor, Members of the Council, Councilman Bernt, that's a good question. I think -- you know, if we do something, you know, a bio, then, what we would do is -- is really the normal process, we would decide here at this meeting that we want to do something like that and, then, our department would work with the family to come up with, you know, the location of where that would go and what it's going to say and so I -- I couldn't say at all right now what -- what that would say, you know, what we would - - what we want. If Council decides that they would like something like that, you know, it's impossible for me to say right now how long that would be or what kind of details would be included. So, yeah, we -- we would work with the family on that, though, if that was what Council wishes. De Weerd: So, Colin, can you tell us what the naming policy is? Moss: Sure. So, the -- the procedure for naming a park facility -- we have a -- you know, a couple page document and, essentially, what happens is the -- the applicant submits to the Parks and Recreation Department a -- a bio of the individual that -- the facility -- they would like to name the facility after and it just provides some -- some context about who they were, what connection do they have to that specific facility and to the community as a whole. We, then, take that application to the Parks and Recreation Commission and the commission, you know, hears that request and hears any public comments about that individual or why they, you know, support or don't support that request and, then, the commission votes to make a recommendation to the Council and, then, the Council, as we are here tonight, makes the final decision on whether or not that facility will be named after that individual. De Weerd: Okay. Thank you. Moss: So, we are the last step. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Colin, is a photograph usually part of that bio? Moss: Typically it would be, yeah. Milam: Okay. De Weerd: Okay. Any other questions? Cavener: Madam Mayor? Meridian City Council June 26, 2018 Page 6 of 40 De Weerd: Mr. Cavener. Cavener: Just a comment for you, Colin. Appreciate the memo. I can tell that a lot of time and thought was put into kind of summarizing how we got here today and I think special attention to the family and all those involved to make sure that everything was reported accurately. I really appreciate that. It made it very easy to come tonight with an easy decision to be made. Thank you. De Weerd: Okay. Anything further from Council? Moss: So, at this time, yeah, I would like to turn it over to Beth Toal , who is going to speak on behalf of the family. De Weerd: Okay. Thank you. Good evening, Beth. If you will, please, state your name and address for the record. Toal : Absolutely. My name is Beth Toal . I live at 1980 South Daisy Place in Boise. De Weerd: Thank you. Toal : Madam Mayor, Council Members, my name is Beth Toal and I am a friend of the Marshall family and they have asked me to speak on their behalf this evening and I really appreciate the opportunity to say a few words about Kate and this important request. As I'm sure you noticed from the pre-work materials you read in preparing for tonight's meeting, Kate Marshall was an exceptional young lady. She was a native of Meridian and while her teams' travels for softball took her all over the state, she spent countless hours at Settlers Park practicing and playing the game she loved. Field 8 was Kate's home field, a place that gave her confidence, joy, and inspiration. So, it's very appropriate for the field to hold the permanent memorial that we are requesting tonight. Kate was a straight-A student at Rocky Mountain High who went out of her way to show kindness to others. From a young age Kate was the one who, without hesitation, would extend a hand to help another classmate. She was the one that would pick the child for a team or a class project that maybe no other kids would pick. She saw someone in need -- if she saw someone in need she would find a way to help them, a lesson modeled for her by her amazing parents. Kate contributed a great deal of energy and kindness to the softball community, too. She regularly helped young players, serving as a role model and a mentor for girls just beginning the sport she loved. Kate represented the essence of team. She was a fierce competitor with a work ethic that matched. Kate was respectful to her coaches, eager to learn, and loyal to her teammates. You can see from the amount of support from the softball community here tonight Kate was loved and respected as both a player and a teammate. I honestly could go on and on about Kate and I know that many in this room wished that we could. We love to talk about Kate and remember her. But I understand, however, that we are here tonight focused on one request and I also understand that as Council Members you have a number of considerations when responding to a request like ours. What I would leave you with is Meridian City Council June 26, 2018 Page 7 of 40 this: As we think about the community we are trying to build, the environment we are all interested in raising our children in, we want to be mindful of the role models we hold up and ways in which we recognize and highlight the values we hold dear. Kate Marshall is a shining example of those values and an incredible example of what is right with the youth in our community. She was so many things. A daughter. Sister. Friend. Teammate. But most of all she was a good role model for all of us. Honoring her memory with a permanent memorial at Settlers Park is an important and meaningful way that we can honor her memory and inspire Kate's love of softball and her love of community and others. On behalf of the Marshall family and the many people who loved and were inspired by Kate, I respectfully ask for your approval of our request to name Field No. 8 at Settlers Park and place the memorial items we have discussed in honor of Kate Marshall. Thank you for your consideration. De Weerd: Thank you so much, Beth. Council, do you have any questions for Beth? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Beth, I'm sure I know the answer to this, but I'm going to ask you, I assume you would be willing to work with park staff on a bio or some sort -- whatever if Council decided they want to do something, you would be willing to work with staff to put that together? Toal: Absolutely. Cavener: Great. Thank you. De Weerd: Any further questions? So, Beth, how do you anticipate seeing this going? I assume you're the spokesperson for the entire room. Toal: I don't know if I can say that, but I know I am for the family, so -- I'm sure there are others who have some things that they would like to share, too, if there is time. De Weerd: Thank you. Toal: Thank you. De Weerd: Council, this is not a public hearing, but would you like to hear a couple more comments? Good evening. If you will, please, state your name and address for the record. Alandt: Emily Alandt. 4688 West Victory Road, Meridian, Idaho. De Weerd: Thank you. Meridian City Council June 26, 2018 Page 8 of 40 Alandt: Madam Mayor, Council, thank you for allowing me to speak today. My name is Emily Alandt. I was born here in Meridian, but I'm a military dependent, so I started my softball journey in North Carolina. I did not know Kate until we played on the Meridian Youth All-Star Team together when we were ten. I did, however, know about Mo Brooks and Roger Wolf due to how my father spoke about the influences these great men had on his childhood. My dad speaks highly of both men, who now have Meridian fields named after them. They were part of a great community and now have legacies left in their names. Because we lost our Kate at such a young age, she was unable to have as many years to make her mark with his community, but make a difference that she did. I'm asking you today to let us name Settlers Park Field 8 after Kate Marshall and place a plaque about her character, so that she may leave behind her legacy. Not because this field was her home field, as it was for many of us, but because Kate is deserving as a great community member to represent a legacy field. Kate is a shining example of what hard work and heart you get in life. Kate was not recommended by her coach to go to all star tryouts, but she went anyway and made our team. Kate did not have a position she was dominant in, but she practiced daily on her own and made herself into an excellent in fielder. Kate had fight and determination, but, above all, she had heart. Kate sent my father to the hospital to get stitches in his chin after ripping a line drive back at his face. After all, he deserved it for underestimating her hitting ability. He knew it and she knew it, but she baked him cookies anyway. Kate always baked for us when we were sick. She defended anyone who was ever picked on or bullied. She had no tolerance for anyone who wasn't about teammate. She loved deeply and was feisty enough to let you have it if you are out of line. I last saw Kate on Tuesday, the week that she passed. Too weak to play in her district game with Rocky Mountain, she was wrapped in a blanket cheering from the sidelines. I have seen Kate play with broken bones and torn ligaments, so I knew that she was very ill that day as she was sitting in her blanket in the stands. I could have never known that would have been the last time any of us saw her. She was a people person, though. She always showed up for her people. Kate was a year younger than most of us on the Boise Blast team, so when we moved to high school ball, she was left behind for the spring season, but she made us bows in all of our different colors for good luck at tryouts. She also came to cheer on at our games. I'm truly lucky that my father was stationed back here, so she could be a part of this -- so I can be a part of this community. I'm blessed to have known and played with Kate. Help us honor her life by using her as an example for the best of our youth. You have an opportunity today to not only give back to her family, who is also greatly involved in youth sports in our valley, but to use Kate as an icon for upcoming little girls to recognize that having a selfless heart and pure determination can get you where you need to be. Thank you. De Weerd: Thank you for that heartfelt testimony. Council, do you have any questions? You can grab a Kleenex on your way back. Is there anyone else who would like to comment? Other than all of you. Good evening. Shiflet: Good evening. Clint Shiflet. 5064 North Mendelson Avenue in Meridian. I don't know if you have enough Kleenexes here for the room, honestly. I had the honor and privilege of coaching against Kate and I used her as an example to my teammates on Meridian City Council June 26, 2018 Page 9 of 40 how to play the game. She was a teammate of my daughter's in high school and on her travel team occasionally, but when I would coach against Kate when we played on different teams, she was always the person you didn't want to see coming up in the bottom of the last inning with tying runs on base, because you know she would pull through. If you approve this resolution for Kate, you not only honor Kate, you honor her memory, but you honor the way she played the game. You honor the game of softball for Kate. She played the game the way it's supposed to be played. She respected the game. She respected her coaches. She respected her teammates. And she respected her opponents. And she even respected the umpires when they made the wrong decision. But by doing this you set an example for all those girls that are coming up by placing Kate's name there and having that biography you allow others to have that same opportunity and I strongly urge you to approve this. Thank you. De Weerd: Thank you. Good evening. Schneidt: Kacey Schneidt. 4268 North Portage Avenue, Meridian. Madam Mayor, Members of the Council, I have had multiple opportunities to work with female athletes over the past 30 years, as a player, a teacher, and a coach. I have seen how sports can have a huge impact on girls and their success in life, not just in sports. In fact, research shows that female athletes are more likely to graduate from college and more likely to be successful in their chosen career than non-athletes. The character values that are learned through sports are the main reason for the success. Kate Marshall represented these values both on and off the field. She was a strong leader with an amazing work ethic. She was kind, encouraging, and supportive of her teammates. She also encouraged and motivated younger athletes in their games, practices, and at clinics. Kate was one of the most coachable athletes I have worked with and I would encourage all young athletes to strive to be like Kate. After Kate's passing it was evident that I was not the only one that recognized these strong core values that Kate possessed. Due to stories that were shared about Kate around the valley, I learned that there were countless number of softball players, coaches, and families that Kate made an impact on. She was a role model whose work ethic and positive attitude will be remembered forever. It is important for future female athletes to have strong role models to look up to. By honoring her name at the softball field at Settlers Park, it provides young ladies a very strong role model that any parent would want their child to strive to be. I truly hope that you can see the value that this will bring to our community for years to come. Thank you. De Weerd: Thank you. Taylor: Jake Taylor. 2011 West Russell Drive, Meridian, Idaho. My wife and I have been in education for 25 years all in Meridian here. The Treasure Valley. My wife is an administrator in the district. I'm a teacher and coach and I was fortunate enough to coach Kate the last year of her passing and everything you have heard tonight is what I was going to talk about, so the word that I described Kate most is -- is selfless. My family and I are moving in the next couple of weeks and we are taking Kate with us and sure hope when we come back we can see something in Settlers Park. Thank you. Meridian City Council June 26, 2018 Page 10 of 40 De Weerd: Thank you, Jake. Good evening. Yes , you can pull that puppy down. B.Schneidt: My name is Brooklyn Schneidt. 4268 North Portage Avenue, Meridian, Idaho. De Weerd: Thank you. B.Schneidt: Madam Mayor and Members of the Council, I was lucky enough to spend time with Kate at the softball field after I joined the Boise Blast. I admired Kate because she was always working hard, even when her team wasn't playing. She would go support other teams in the Blast, including mine. Though I never got to play with Kate or go to school with her, I saw her how she was so hard working and dedicated to what she did. The rock that was created isn't going to just be a rock at the field, it is going to help girls see how important she was to the community. It is showing how she was kind, strong, hardworking, and how she was a role model to everyone. Kate was a role model to me and I hope that she can continue to be a role model for other girls through the memories that we share at Kate's field. So, thank you and I hope you see what this rock really means. De Weerd: Thank you, Brooklyn. I think you all have written the text of what has been asked to be put on the field. Good words. I think Council -- yes, sir. Kloczko: Justin Kloczko. 3627 North Elsinore, Meridian, Idaho. De Weerd: Thank you. Kloczko: I wasn't going to talk and I am, because we are a rival of Kate's and she's everything I want my kids to be and I'm not just talking about my players, I'm talking about my personal kids. I coached college ball at several universities and she's the kid that we recruit. She's the example of what we want at the college level and I think you guys -- I think you guys have heard enough and I think it's pretty simple, but -- and I think the last girl that talked just killed me, just -- that's hard. And same with all these people that have talked about her. But you guys -- she exemplifies everything that you want your kids to be, whether they are an athlete or not, and I think that's what we do when we dedicate a field to somebody. It's not just about athletics. So, I just want you guys to know that is from a rival, not just from their family or their friends and stuff like that, and that's from our whole organization from Meridian, Idaho, to Washington. We have teams up there and they think the same way. So, I just want you guys to know it's not just here, it's another state, too. De Weerd: Thank you. It's not that we have -- haven't heard enough, I think we heard all the right things and even more. So, thank you to all those who provided testimony and -- and words. I -- I think this Council certainly has a lot of good information to make a decision on. Is there anyone that needs to get another word in? I think just all of you being here says -- speaks volumes. Council, any questions? Okay. You have Meridian City Council June 26, 2018 Page 11 of 40 an action item in front of you and a request and a recommendation from our Parks Commission to name Field 8 the Kate Marshall Home Field. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Excuse me, Madam Mayor. Madam Mayor, I move that we approve -- I move that we approve the field naming, the rock, the bio, everything presented to us on behalf of Kate Marshall. Little Roberts: Second. Borton: Second. De Weerd: I have a motion and a second and probably a third, a fourth, a fifth and a sixth. Any discussion? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: This is really special seeing everybody here sharing these stories. There is comments coming to us about the city asking for the city to recognize and honor this -- this special member of our community, but it is very clear to us up here that that is being done every day by each of you. The city will certainly take the right steps to honor her memory and legacy with this request, but it's readily apparent each and every one of you whose life she touched honor her legacy every day and from what we take in what we have seen here and what we have read coming into today, that each of you also have an opportunity after today to go forward and in honor of her legacy, the way I see it, and compete harder and to act with integrity and compassion, the way she has and the way it's been described. I think one of the greatest tributes to someone as special as Kate, not only to name the field and hope people will ask who is Kate Marshall in years down the road, so we all get a chance to tell a story of how she touched our lives and what she meant. I think it's really neat to watch this group of individuals who all coached her, coached against her, grew up with her, to have that lifelong opportunity to honor her legacy every day in how you conduct yourself and the way she has been described I think is a wonderful testament to a role model example for all of us up here and for everyone down there. So, I think today is -- is certainly an appropriate special recognition that's well deserved, but I think that legacy and those steps continue tomorrow for all of us, too, and that's a gift Kate Marshall gave all of us and today is a great example and a great reminder for us for that going forward, so very pleased to see this being approved and very pleased to see all of us to take those steps to honor on her legacy going forward and how she conducted herself, so she's a special kid. Meridian City Council June 26, 2018 Page 12 of 40 De Weerd: Well -- and as Councilman Borton so articulated, it's up to all of us who have heard Kate's story to have it live through all of us. So, hopefully, you're all ambassadors that leave tonight to -- to continue to keep the meaning behind this field naming alive, as do -- to really establish her legacy that you spoke of tonight. Very compelling and it's something I think that we can all aspire to is living life the way you have described that Kate has. So, it is a challenge to all of us. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Thank you so much for sharing just a little piece of Kate tonight and we look forward to seeing you out there as -- as the sign and -- signs go up and the rock is placed and -- and, hopefully, we will all live that legacy. Thanks for joining us. Bernt: Madam Mayor? De Weerd: Yes, Mr. Bernt. Bernt: One question. What was her number? De Weerd: Thank you. Okay. Item -- you don't have to stay. Milam: But you can. De Weerd: But you certainly can. A. Final Plat for Bainbridge Subdivision No. 8 (H-2018-0053) by Brighton Investments, LLC , Located West of N. Ten Mile Rd. and South of W. Lost Rapids Dr. De Weerd: Okay. Council, I will go ahead and move to Item -- the original 8-A, which is the final plat for H-2018-0053 and ask for staff comments. Oh, there is staff. Ariel: Here we are. Madam Mayor, Members of the Council, pleasure to be with you. This is a -- the applicant has applied for a final plat approval for 52 building lots and eight common lots on approximately 15 acres of land in the R-8 zoning district. The proposed plat is in substantial complete compliance with the approved preliminary plat as required and it's my understanding that the applicant is in agreement -- written agreement with the staff report. De Weerd: Okay. Council, any questions? Meridian City Council June 26, 2018 Page 13 of 40 Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we approve H-2018-0053. Milam: Second. De Weerd: I have a motion and a second to approve Item 8-A. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Final Plat for Seyam East (H-2018-0055) by Volante Investments, LLLP, Located on the North Side of E. Franklin Rd. Midway Between N. Eagle Rd. and N. Cloverdale Rd. De Weerd: Item 8-B is final plat for H-2018-0055. I will ask for staff comments. Arie: Thank you, Madam Mayor. This also is a final plat request, consisting of ten building lots on approximately 23 acre of land, in an I-L zone. The proposed plat is in substantial compliance with the approved preliminary plat as required. The applicant has also submitted written agreement with the staff report. De Weerd: Thank you. Council, any further information needed? If not, I would entertain a motion. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we approve H-2018-0055. Milam: Second. De Weerd: I have a motion and a second to approve Item 8-B. Mr. Clerk, will you call roll. Meridian City Council June 26, 2018 Page 14 of 40 Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. D. Fire Department Budget Amendment for Stainless Steel Decontamination Sinks at Fire Stations De Weerd: Item 8-C has already been heard. Item 8-D under our Fire Department. Niemeyer: Madam Mayor, Council, good evening. Before I get started with the budget amendment I just want to say thank you and commend you for the Kate Marshall field naming. My daughter, as some of you know, plays softball, played against Kate, went to the state tournament that year and our girls all wore purple bows in their hair of all things in softball, but good choice. Good choice. With that we do have a budget -- budget amendment this evening. I briefly mentioned this during the budget hearing process a couple of weeks ago. This is for the decon sinks in our decon room. Decon is short for decontamination. So, this is a room where our firefighters come back, they have been on a call in which they have had equipment -- equipment, clothing, PPE contaminated with a number of different body substances. I will just leave it at that. Under our infection control plan, based upon an OSHA recommendation, also the state requires us to have an infection control plan. The cleaning of that equipment is done in a specified room in which they glove up and they use the sinks to decon their equipment. When our current fire stations were built for some reason those were built out of wood with Formica covering. That is not the best practice at all. Additionally, they put drop-in sinks, instead of built-in sinks. So, imagine that you have some stuff that you're washing off, you want that to drain properly, you want it to be a built-in sink so that that all drains into the sink the proper way. So, the last budget year we came to you with a budget amendment -- a G100 request. I apologize. We have gotten pricing for this at the time for those sinks and I mentioned this during the budget hearing. Those sinks were considerably less than what they are today a year and a half later. So, basically, we have enough money to do one station. That leaves three left over. I know, Councilman Cavener, you asked for pictures of those sinks. So, this picture here with the red tape all over it is such a picture and it didn't turn out great, but you can see that there is a lot of chipping going on and if you look at the Formica of those countertops and the sinks you see the chipping at every station. In the background you should have a one piece splash. You can see that's two pieces. You can see that the sink is actually built on top of the counter, instead of sunk in, so when you go to drain everything it drains properly. The second picture you have is what a proper sink should look like. You can see a rolled front edge. It's a one piece back splash. The sinks are down, so that when things drain off of the equipment that we are washing down they drain into the sink the proper way. It keeps contamination contained to where it needs to be and not soaking into exposed wood or into the back splash area or around the sink edges. So, the request for the amendment is 27,900 dollars. The sinks -- it's a one Meridian City Council June 26, 2018 Page 15 of 40 piece sink. It needs to be plumbed in. Those are 9,300 dollars apiece. As I mentioned we have enough to get that done at Fire Station 1. As you know, I don't like coming before you with budget amendments, it's not the funnest thing to do. However, I think this is important enough to bring before you as a budget amendment, so we can get this done for the safety of our firefighters. And with that I would stand for any questions. De Weerd: Thank you. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Mark, just a question in terms of the contribution from the rural. So, is it total 27,900 plus the dollars from the rural or is this amount -- technically is the total spent going to be less when you factor in the amount from the rural? Niemeyer: Yeah. The total is 27,900. So, excuse me, the rural won't get an invoice for that. Their contribution right now is 11 percent, so we didn't incorporate that into the request. De Weerd: Okay. Any further questions? Okay. Thank you, chief. Okay. Council? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Do you have another? Cavener: I guess -- thank you, Council Member Palmer, Madam Mayor. It's not another question -- I guess maybe it is a question. Would this body prefer to have a clean budget amendment that reflects the total request amount? Before us is 27,900 dollars, but the department doesn't need 27,900 to purchase the item if you factor in the rural contribution or if the chief wants to give us an explanation about how that works in terms of invoicing the rural and -- or maybe Mr. Nary, who grabs the mic. Just somebody -- somebody who is more of an expert about how the -- Niemeyer: I will give you the operations side and, then, Mr. Nary can chime in. Typically through Finance what we do is we supply the -- De Weerd: Get spending authority. Niemeyer: Yeah. De Weerd: You get spending authority. It has to be the entire amount. The revenue will offset. Meridian City Council June 26, 2018 Page 16 of 40 Niemeyer: You said it better than I would. Cavener: Works for me. Thank you. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we approve the Fire Department budget amendment for the stainless steel decontamination sinks for the fire stations. Borton: Second. De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. E. Fire Department Budget Amendment for Public Education Supplies De Weerd: Item 8-E is also under our Fire Department for a budget amendment for public education supplies. Hello, Pam. Orr: Hi, there. Good evening, Madam Mayor and Members of the Council. Thank you so much for hearing this spending request. So, we are asking for an authorization to spend in the amount of 15,821 dollars. These are monies that have already been received via grants or donations that came in during FY-2018. These funds will be spent on public education supplies and, then, also we have already taught a class for our car seat technicians for our last recruit academies. We received a grant for those. And so we are just requesting to bring that money back in. So, it's 15,821 dollars. So, before you you will see a total amendment request as being zero, because that -- that money has already been received. De Weerd: That's awesome. And it's awesome to see these kind of community partners. Thank you, Pam. Council, any questions? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Meridian City Council June 26, 2018 Page 17 of 40 Palmer: I move we approve the fire department budget amendment for public education supplies. Borton: Second. De Weerd: I have a motion and a second to approve Item 8-D. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. De Weerd: Thank you, Pam. Orr: Thank you very much. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I'm just going to brag about Pam for a second. Totally off topic. But one of the many things you do, which is really fantastic, is provide the CPR and AED training to our businesses throughout the community and we had you come out to our company and train our employees and staff and things like that and might not get a whole lot of notoriety and press, but it's fantastic. You can save lives and you're wonderful at it. So, thank you. De Weerd: Thank you. And I think that that would be her opportunity to extend an invitation to all of you. Orr: That's exactly what I was going to do. Exactly. So, we do have two hands-only CPR classes coming up on July 11th and, then, we will have a CPR certification class that's going to be in July as well. So, we always send that out to the city. We would love to, you know, train and certify each one of you. I think it's very, very important. And, then, I was going to say just recently we had the opportunity to go to Scentsy and we trained 670 people over there on hands-only CPR and AED. So, that's pretty amazing when you think about Heart Safe Meridian. So, yeah, just super, super proud of that. De Weerd: And one of the reasons that Heart Safe Meridian received a city achievement award through the Association of Idaho Cities. So, thank you. Orr: Appreciate it. Thank you. Meridian City Council June 26, 2018 Page 18 of 40 Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Personal invite, please. Orr: I will do that. Bernt: I'd like to do that on -- Orr: Thank you. F. Old City Hall RFP Update and Proposed Addendum No. 2 De Weerd: 8-F is under our Community Development director. Ariel: Madam Mayor, Members of the Council, a pleasure to be with you on this topic as well. Post the pre-proposal meeting with our potential participants in the old city hall RFP, there were just a few -- actually one question that wasn't already addressed in the previous addendum and/or in the RFP and so this is the second addendum to address that question specifically. So, I will just go through this really quickly. It's fairly straightforward. The question that was -- was asked was, essentially, what is the -- you know, internet or the fiber capacity to the building and so we answered that with the assistance of Rick Ritter that there is a -- currently there is a one gigabit of installed capacity to the building, but -- or that's being used currently, but, then, also that there is the potential of using ten gigabits if -- if -- if needed. So, that -- that question was -- was addressed and, then, we -- we have been in preparation of a draft -- I guess let me back up. Two -- two other items that we wanted to include in this addendum. The first was, essentially, an attendance list of those that were in participation and, then, the third item, which was a little bit more -- obviously more work was a draft development agreement. Of course this is by no means the agreement that we would be entering into, it's just to give them an idea of what our general template would be like with the winning proposer. So, with that this is -- that -- that's the -- the content of the addendum and look forward to answering any questions that you may have about the pre-proposal meeting or the process going forward or whatever I can assist with. De Weerd: Thank you, Cameron. Any questions? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we approve the old city hall RFP -- or amendment -- hang on. I'm on the wrong item. The RFP proposed addendum number two. Meridian City Council June 26, 2018 Page 19 of 40 Milam: Second. De Weerd: I have a motion and a second to approve Item 8-F. Any discussion from Council? Seeing none, Mr. Clerk. Roll call: Borton, abstain; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: Okay. The ayes have it. MOTION CARRIED: FIVE AYES. ONE ABSTAIN. Item 9: Department Reports A. Western Ada Recreation District (WARD ) Park Asset Acquisition Discussion De Weerd: 9-A. Council, in front of you we wanted to introduce a topic that is not new to the city. When Shaun and I talked it was really something that had been discussed as early has when the Parks and Recreation Commission was first established. Again, reconsidered in front of Council ten years ago when Mr. Siddoway started as our director and the Council at that time had no interest in pursuing the -- the idea further. It has been something that Councilman Rountree -- former Councilman Rountree and I talked about a couple years ago as they were exploring any duplication of services as Boise was considering challenging the -- the overlap of the services that WARD provides and the services they provided their -- their citizens. As that was trans -- going through the process Mr. Wardle became chair and we have been meeting several times now to talk about the possibility of the city considering taking on Fuller Park, as probably most of you know, a lot of our citizens don't know the difference between a city owned park and Western Ada Recreation District. We feel we have had Todd Lavoie and Steve Siddoway and a couple of his team members working to -- to look at what the public benefit would be and working with Shaun and his team in furthering those discussions. Wanted to have that discussion with you tonight and so I will ask Mr. Wardle if he would, please, join us at the podium. Wardle: Thank you. Shaun Wardle. 2239 East Greiner Street here in Meridian for all your fan mail. Madam Mayor, Members of the Council, thank you for having me here today to discuss this item. I am the chairman of the Western Ada Recreation District, which owns Fuller Park, as well as the Meridian community pool. For the record I'm going to note that we have one of our commissioners, Colin Moss, here in the audience. Colin, as you know, was here for an earlier item and is staying. We also have our secretary-treasurer Carol White and I noticed that we have a current commissioner named Tyler Rountree, who is not here this evening, but former commissioner Rountree may stop back in from -- from outside. So, thank you very much for having me today. We are here to talk a little bit about duplication of services and this item came up after the Western Ada Recreation District ran a series of pool bonds, which did not -- did not pass. As part of that process we had some citizens that were in the Western Ada Meridian City Council June 26, 2018 Page 20 of 40 Recreation District that were citizens of Boise and they approached the board and said we feel like there is a duplication of services. We are paying Boise City tax -- Boise City taxes, which support the -- the YMCA and the pool there. The board heard all those -- all those issues, got some good legal opinions and as part of that we decided to remove those properties from our taxing district and I would like to thank Carol publicly for -- for making that happen. That was, I can tell you, not the easiest process and we made it by 48 hours or so. Yeah. So, we made it by four days. So, those properties have been removed from the taxing district. The board felt like that was the proper thing to do for -- for that -- for those entities. We also began the discussion about what other kinds of -- of services are duplicated. We ask for an Attorney General's opinion from -- from that organization. They gave us an opinion that everything that we are doing currently is within the scope of our authority within the scope of -- of the state statute and -- and our -- our founding documents. But we are here today to talk about what is the community purpose. How can we -- how can we better serve this community and is there a partnership opportunity. I will say just as a clarification -- so, we removed the -- the -- the properties from our taxing district. That was about 15 percent of our district. As part of our budget discussion one of the things that we could have done as an entity is -- is leave our budget the same. Obviously, the services were the same, everything that we were doing remained the same, we just removed some of those properties. We felt like the taxpayers needed to see a savings as those properties were removed, so we reduced our -- our budget by the amount of those properties and so that's one of the things that we are here to talk about is how could the taxpayers save money if there were -- if there were partnerships, if there were some of those other items that we could work out with the city. So, that was a -- sort of a long history of where we are at. Just to give you a quick -- a quick snapshot of what the Western Ada Recreation District is doing, we finished this May -- the finalization of our -- our three plus million dollar pool project and we have completely renovated that pool, if you haven't been out -- been off the high dive, please, come and join us. It's a great experience. One of the things that - - that the Western Ada Recreation District did, certainly prior to my term, was save cash and we did that entire project out of cash. We didn't put any debt on it and the project is currently up and running. In addition to that, we have also taken on a new restroom project at Fuller Park and so that is currently underway. We had a scheduled completion date -- 15th of August. It's a 400,000 dollar plus project. I will let Steve talk about how that meets the city standards, but we feel really good about where our facilities are. Again, that -- completely out of cash within the district. Now, saying that, the district has spent most of its cash for those particular facilities and we are rent it -- or we are looking at what our budget looks like in the future. So, with that I would stand for any questions that you might have. Palmer: Madam Mayor? De Weerd: Thank you, Shaun. Mr. Palmer. Palmer: Madam Mayor, Shaun, I was thinking of a -- you say you spent 400,000 dollars on a bathroom? Meridian City Council June 26, 2018 Page 21 of 40 Wardle: Correct. De Weerd: And it's ADA compliant. Bernt: Madam Mayor? Wardle: Just to clarify, we went through -- let me back up and talk about that particular restroom facility. We actually designed and bid it a year ago and the bids came in significantly over a half a million dollars. We put the project on hold. Thought we had a more favorable bid environment. Bid the project and we have encountered a number of change orders, which has pushed us over the 400,000 dollars to date. De Weerd: Thank you. Mr. Bernt. Bernt: I think that maybe some of those unforeseen funds came because you didn't know that there was a septic -- it was a septic situation; right? Wardle: And we recently two weeks ago had a little surprise and had designed the building to connect to city sewer, which was not in existence. We had a septic tank which was installed whenever the park was built -- that had apparently served this community well. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Like I heard that the backhoe sort of fell into it accidentally. De Weerd: You hear too much. Wardle: It -- it was not the most sanitary situation during construction. But, again, it did -- it did last a long time. De Weerd: Any other questions at this point? Mr. Siddoway has some additional information. Siddoway: Madam Mayor, Members of the Council, I'm here primarily to express from the Parks Department's perspective a willingness to look at taking on particularly the Fuller Park asset. We did conduct a site visit exactly three weeks ago today with myself, Shaun Wardle, Mike Barton and Roger Norberg from my staff. We did walk around and look at the different amenities. The playground has been recently updated. The restroom, as you just heard, is currently being updated. There are some older facilities in like the fencing around the ball fields. The dugouts need some work. Knowing what we know now about ADA, I do believe there are some ADA challenges out there regarding access to picnic shelters, things like that, that we -- I don't know for sure that they are there. What we need to do is go out and conduct an actual audit and, Meridian City Council June 26, 2018 Page 22 of 40 then, make a transition plan to address those over time in the future if we did take this on, but I do want -- I primarily want to express my support for this concept of eliminating the overlap and having separate but complimentary rolls where Western Ada Rec District can continue to focus on their public aquatics, which is what they were originally formed to do. We will take on the -- the park asset and add that to our inventory. We maintain parks well. Something I think -- I think we do and have the -- would like to add that to our list of facilities. We get a lot of calls already about the facility, even though we don't own it, like was already mentioned. A lot of people don't know there is a difference between -- between Western Ada Rec's facilities and our own and, then, just to -- maybe just a word about what we are asking for tonight. We don't -- we are not asking for any formal Council action, but we are asking for direction. If this is a non- starter, would like to know now before we spend some time working on this. But if there is interest on the Council, then, we would like to know that, so that we can continue investigating this and come up with a plan for its potential transfer. De Weerd: Okay. Council? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Either Madam Mayor or Steve or Shaun. Somebody. You will have to I guess excuse me. Despite this being something of significant interest of mine, it sounds like there has been lots of discussion that have happened over the past few weeks and months. This is the first that I'm hearing that the Parks Department is supportive of only taking over one of the parks. Am I hearing you right? There is resistance or opposition to the pool facility as well? Can somebody get me caught up to date as to the conversations that have occurred -- it sounds like have occurred -- Siddoway: Yeah. There hasn't been opposition as -- sorry. Not opposition, just the idea that the -- we would take care of the overlap with the parks, but let them continue to fill their role with the pool, which they do well, and if this -- if the Council wants us to look at taking over the pool also, that's something we can also look into and come back to the Council with pros and cons. Cavener: Okay. De Weerd: I think it's important to note that Western Ada Recreation District has been working with some partners about different ideas for the aquatic piece and I would say we do parks well and -- and they have shown they have a successful model with their aquatics that why tinker with it. Mr. Wardle. Wardle: Thank you, Madam Mayor, Councilman Cavener. I skipped a step in -- in my presentation. I apologize. One of the questions that the Western Ada Recreation District has asked our legal counsel and -- and has sought from the state statute is could the recreation district dissolve? Is -- is there a way to dissolve? Is there a way to Meridian City Council June 26, 2018 Page 23 of 40 transfer assets? So, we have -- we have information that the Western Ada Recreation District could transfer assets. To dissolve the district we would -- not we. The citizens would need to gather signatures and a proportionate number of those of the electorate, submit those to the Secretary of State. It, then, becomes a ballot issue and has to be a positive ballot issue. So, we had originally thought that there was -- there was something that would -- in the code that would allow us to do that. There are other districts that have that. The recreation district statute does not. So, the -- so, it's a more laborious process for us to go through and we are -- again, we have not made any formal decisions. We are here for a discussion. We can put everything on the table. I thought I better clarify that. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. Shaun -- and forgive me if you mentioned it, but in this scenario would the recreation district, then, anticipate lowering their taxes, because they would have -- or would it be to, then, use funds that they are not spending on the park on additional pools? Wardle: So, that's a good question. We have -- we have not -- we have not discussed that. If you look at the history of what the district has done and one of the things that would be -- I will give you my personal preference. My personal preference would be to see -- to see that reduced. Right? If we have less assets we would need -- we would need less taxable revenue. Again, that's my personal opinion. I can give it to you here. We don't know what that looks like. There has been a request -- I will tell you right now that the Meridian School District has authorized swimming as a varsity sport. As many of you may know, the Meridian School District currently has zero of those facilities available for practice and/or meets. So, that's one of the things that -- that we anticipate being a partner in. We currently have -- we have the -- the meets at the -- at the pool, but we don't have an indoor facility and so we are limited by weather and how late we can go into the fall. De Weerd: I think it is important to note that as we have had this discussion it is with the understanding that the -- the mill rate would be adjusted accordingly. We do have some rough estimates of what that potential operational re -- or savings would be -- that should be reflected in -- in a mill levy reduction. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: The -- I think the only way -- I mean I can always be sold on other scenarios, but the only way I'm interested is if there is some level of finality to WARD, whether -- understanding the -- the complications with dissolving it, but to me I would like to see us only pursue, you know, transfer of all the assets and, then, a reduction of the taxes to Meridian City Council June 26, 2018 Page 24 of 40 zero and then -- I don't want the -- the appearance of WARD becoming kind of a -- park fundraiser slush fund for the city, so that we -- you know, we can only increase our own taxes three percent. Well, then, there is a whole other organization that is building parks and transferring assets to the city. So, perception is reality and so to avoid the perception and the reality of it, I would only be interested if it actually went to zero and we took over all the assets. Wardle: Madam Mayor? If I might make a comment. So, again, I'm an elected official. All the commissioners are elected. That's certainly, in terms of -- would be -- I would like to see something like that happen. Is there a phased approach? That's really what we are here to talk about is -- is -- is the city open to -- to that happening? Is there a phased approach in which that happens? Is the park the first step. That seems like a natural step to me, but we are open to seeing that happen and, again, as elected officials -- there are two up there or three of us on the board -- I can tell you that it -- a reduction in assets would -- would in my mind and my vote mean a reduction in the -- the budget, the revenue that we would -- that we would ask the community for. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Shaun, the Mayor mentioned about partnerships related to the pool. Is that -- when you talk about West Ada School District, is that a partnership? Are there other partnerships that are being explored? Can you give us some better understanding about that particular element? Wardle: Yes . Thank you. So, a couple different partnerships are being discussed. We have got, as I mentioned, a couple of the high school swim teams compete at the pool. There are a couple private organizations, Streamliners, the Killer Whales, that are private swim race teams that are bringing forth proposals to -- you know, one of the questions is can we add a bubble to the facility. Cascade recently built a facility with a bubble and it's had great success in an environment which I think we can all agree is probably more harsh in the wintertime than ours. There is some challenges with that, but we are looking at, you know, what are those public-private partnerships. Today there hasn't been any capital private partners, but we are considering some of those and certainly open to those as well. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I think it's a great idea. I don't think it's terribly complicated to -- to go forward and the way the city is now and -- with its developed parks, it seems to be the natural progression to at least take that first step. There is a lot of assumptions. It's -- you know, assuming it's a transfer for, you know, negligible, if any, you know, real price, but transfer the assets, budget decreases, taxpayer saves overall to a certain degree. We Meridian City Council June 26, 2018 Page 25 of 40 have got a more efficient maintenance of the park facilities in the city and you focus a little more on your core purpose of aquatics. The second stage, if and when that happens, of the city acquiring the pool and -- and you're budgeting down to zero, effectively eliminating WARD, can be a second stage, seeing how the first stage goes literally. So, I don't know if we have to wait and eat the elephant all in one bite, but the first part seems to make great sense. Wardle: One of the private partnerships is -- that I neglected to mention is at Fuller Park the -- the Meridian Little League has had a long-standing relationship there -- currently is our partner and -- and has been -- as far as I can remember -- in fact, in 1989 there was a league championship where a great catching performance was -- was able to win that particular game that I remember vividly, so -- but it's been a great organization and -- and we would certainly not -- it's a group that you're familiar with and -- and could be very comfortable and it has been a great partner for us. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Mr. Wardle, I like how you tell jokes with a straight face. It's like it's very like natural for you to just -- and let it go. I like that. So, the joking aside, I think that a partnership with parks is a pretty natural fit in my opinion. I mean we are in the business of parks. We have thousands of acres of parks and I think that that -- that makes sense. I'm open to the idea of listening and learning more about the pools. I don't know if the City of Meridian is in the business -- is in the pool business, nor do we want to get into the pool business, but I certainly would be open to, you know, at least talking about it. But I agree with what Council Member Borton mentioned and said about, you know, the phases in which we would do that, so -- De Weerd: Okay. So, Council, I think the direction that both WARD and the Parks Department, probably the Finance Department is looking for is -- is there an interest to move forward and start dedicating more time and -- and bring back a detailed plan and certainly WARD -- WARD needs to discuss it as well. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I think along those -- if it is going to require a citizen effort to eventually dissolve WARD, I think that we as a body need to also be thinking if that's something that we are also going to support. I tend to agree with Council Member Palmer on this particular piece, that I am more favorable of a -- of an all-or-none model. We have been in the park land business for a significant amount of time, but we have been in the community recreation district if not longer. We weren't in the indoor gymnasium business until just a year and a half ago and -- and now we are in the midst of that. I'm supportive of the pool and supportive of the parks, but I'm supportive of doing it all Meridian City Council June 26, 2018 Page 26 of 40 together, as opposed to piecemealing it over a number of years. I think that if we are going to reduce the liability of the taxpayers, let's do it collectively, let's do it arm in arm with WARD, let's do it with the members of our community who I think would also support that as well. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I'm somewhere in the middle on this one, but the support of the -- of the Parks Department -- I don't have a problem taking on the park, but one of the things I remember discussing -- I was just a newbie at this job with how we do not want to be in the swimming pool business and that that was a money pit that we didn't want to get involved in. That's the conversations I remember having, so I am not like fully supportive of dissolving WARD and taking on a swimming pool. That being said, I'm not saying it's totally out of the question, but right now I think we should discuss the park and I'm -- I'm in favor of taking on the park and I don't know about the pool. Palmer: Madam Mayor? Milam: More information. De Weerd: Can we hear from the other Council Members and, then, I will get back to Mr. Palmer. Mrs. Little Roberts. Little Roberts: Madam Mayor, I tend to agree that I would rather see it as a park. We already have the expertise in the parks and I would definitely like to pursue that opportunity to discuss that with more knowledge, assuming that the -- it fits well within our inventory, especially -- we have -- seem to have such a shortage of fields. It seems like adding fields would make sense for what we need for our citizens. They do such a great job with the pool. I think we have got a -- we can move forward more quickly and efficient regarding the park, but I think there is a big, deep dive, no pun intended, before we look at being in the pool business. So, I would like to proceed with the information regarding taking over Fuller Park, but slowly consider if that's what we want to do in the long run very hesitantly regarding the pool. De Weerd: Well, certainly, you would have to have WARD willing to even consider the pool as well, which at this point we are talking the park. Wardle: Just a quick clarification. And we are certainly open, again, to furthering a discussion having anything -- one of the things I just wanted to clarify real quickly in terms of the pool. Operationally our last year's budget -- we had some staffing up with the new facility and we had a net negative of about 12,000 dollars. So, it's not -- in terms of the pool facility -- we teach more swim lessons at that facility for a reasonable rate and have low fees that -- that you don't allow anyone in there and in just -- our staff Meridian City Council June 26, 2018 Page 27 of 40 currently is doing a great job. I'm thinking that's negative 4,000 dollars on an annual basis is -- is a great job. So, it's not a huge gap to make that difference. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: My hesitation in -- in the city getting into the pool business would be with building new pools. I think the taxpayers of Meridian are already in the pool business and the idea behind this conversation is to save the taxpayers money and the reality is if we only take the park and don't take the pool, you know whatever mathematical equation comes out to a reduction in the taxes, the reality is it's not going to generate a net savings to the taxpayers, where it is -- it's a mathematical logical scenario where or if we take over all the assets and reduce their taxes to zero, there will, in fact, be a savings to taxpayers, but if we just take the -- the park, then, there is going to be, you know, an attempt to make sure that there is going to be sufficient still to cover expenses, plus some, and it's -- it's not going to be -- it won't be a net savings, which I think is the whole point. De Weerd: Well, I think if the -- the transfer were to happen that would be something that both the WARD elected officials and -- and this body would ensure that -- that there -- there is that tax offset. So, certainly, I think that the city as well could do it more efficiently with the economies of scale on -- but we need to dive deeper in the numbers to really get that. So, we can -- those are things that we can bring back and certainly after WARD has a chance to talk about it -- because they will have to talk about what their mill rate they want to set to a budget as well. So, that would show what the savings would be. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I think to that point I think to kind of dovetailing Council Member Milam's comments, I, too, remember when I was first elected we were told, well, we don't want to be in the pool business. Can't be in the pool business. The pool business spends too much money. I guess I would like a presentation as to why the City of Meridian being in the pool business is a bad idea. I'd like to know why there is opposition to it when the municipalities to the east and west do that and cities across the country operate pool business. I know it's expensive. We have just been through our budget hearing where there is a significant amount of funding request to the Parks Department, because parks are expensive. Indoor court space is expensive. Aquatics is going to be expensive. I'm prepared for that for the benefit that it brings to our community, but I would like to get a better understanding as to the subject matter experts, those that have been serving this -- the community in such a long time why they have the opposition to it, so that I can better understand that. Meridian City Council June 26, 2018 Page 28 of 40 De Weerd: And who -- who do you want to invite in to talk? Cavener: Madam Mayor, I guess I would yield to -- to you or to our parks director or to whoever has the opposition to aquatics to lead that conversation. I guess, Madam Mayor, for clarification, it's you who I heard we don't want to be in the pool business from, so I guess I would look to yield to your expertise as to why. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I feel the same way. I mean I have done -- I'm not totally excited about it, but I'm more than happy to have the dialogue. I don't know if we necessarily need to hear a presentation of why we shouldn't do it, but maybe have a conversation -- just facts and just say, you know, this is it, boom, boom, boom, boom, this is how much it costs, this is the budget, there is a cost, this is what we project. That type of discussion that we would be hearing. I don't know if I necessarily need to hear discussion about why we shouldn't do it. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: That seems sufficient to me. When the rhetoric is we shouldn't, I -- I just wanted to get a better understanding as to why we shouldn't. I think I know the reasons why we should, but I'm open to hear from those -- rather than just saying we shouldn't be in the pool business, I want to know why. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I may be able to answer some of those questions right now. So, Mr. Wardle or Mr. Moss, either -- probably can come forward and answer them, but the start of the question is WARD sets a budget of, what, 800,000 dollars, okay, give or take, so they spend 800,000 dollars a year to do pool and park. So, if the city were to -- right. Super simple. But pool and park. So, they spend that much. The city acquires pool and park, WARD budget is down to next to zero. Taxpayer saves 800,000 a year. City absorbs new General Fund net loss expenditures annually of 800,000 a year, so it's -- it's that type of expense. It's probably one of -- other than the logistics of knowing how to run a pool that you have and we don't, but that's the financial super simple math that might give some hesitancy to absorbing all of it without the offsetting revenue stream in light of the -- you know, the tight budget that -- that we have. It's trying to find another 800,000 dollars if we are truly going to create that savings and I think these are the simple numbers. Shaun might be able to come up and correct any of that math that Meridian City Council June 26, 2018 Page 29 of 40 says here is real generally how we spend our money, so if you guys were to take over a pool and a park here is what you would have to be in store to pay for. De Weerd: We will have the expert -- White: Hi, there. I'm Carol White, I'm the secretary-treasurer for the district and so our budget last year was I think 864,000 dollars and over the last several years we actually have been through the fact that we do so well at running the pool. We use our excess -- we don't use that all full 800,000, which I know which -- if that went away we would have no opportunity to even look at the possibility of building new pools. We have been putting away between 300 and 400 thousand dollars in savings each year out of our tax levy with -- with the thought that we would continue to build more pools and more structures. That's how we were able to build our 3.1 million dollar facility. Our -- the plan right now is that an estimating either covering the existing pool with a bubble, with an estimated cost of somewhere between 100,000 and probably a half a million dollars, which we don't have the budget for, which would require more saving, or a future plan was to add more lap lanes to the tune of -- by the time we save up the money to do it it will probably be another million dollars. But that's where our excess surplus goes. We save that money. We paid cash when we expanded and put the new pool and building in. So, any questions specific to the budget I would be more than happy to answer for you. De Weerd: I think your approach sounds similar to the city's, so -- Borton: And Madam Mayor? De Weerd: Mr. Borton. Borton: It sounds like in -- that makes great sense, so assuming everything stayed the same and the city operated it, hopefully, as well as you do and had the foresight to maintain reserves for those long-term capital improvements, we still would spend operations plus savings 800 a year -- White: Yeah. Borton: Yeah. Okay. White: That's the -- the pool -- the budget shows that as being roughly half for the park and the other half for the pool, with the surplus from the pool operations going to savings for future building opportunities. We do not have any future plans at this time to build another pool, other than another lap pool on our current piece of property. Borton: Okay. De Weerd: Thank you, Carol. Meridian City Council June 26, 2018 Page 30 of 40 White: Okay. De Weerd: And I think the Councils of the past has not been interested in aquatics because there was a recreation district that had that charter. As well we had a recreation district that wasn't interested in merging. So, this is a different time and a different WARD board and Council and so that's why we are having these discussions now. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I think it's an important factor that if somebody is going to bring us back a presentation and show us the numbers and, you know, how it plays out, I think a staffing study of some sort is -- is also an important part of that, because what you guys are paying and the number of employees you have does not mean that's exactly the same that we would do and so we need to look at it from our staffing perspective, so that we really can understand the true cost, so whenever that happens for that discussion that be great. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Maybe a place to leave it is, again, several people have brought it up, really, that might start really with the WARD board. The park is one thing, but if the aquatic center is in the conversation, that next step would be your board coming back to us saying we have discussed it and we are open to discussing a transfer of both, because if your decision is we -- because it's our main charge we want to keep the aquatic center, well, then, it's academic to discuss beyond that. So, it really lies in your court to come to us knowing that we are open to some or all of it. De Weerd: Okay. So -- and you meet the second Wednesday of the month, is that -- third Thursday. Okay. Borton: Madam Mayor, one last thing on it. The timing is -- it does matter, because this really is a spring-summer decision one way or the other. You're going to set a budget, so if there were to be a transfer, even of the parks, you would want to do so in a way that allows you to adjust your upcoming budget, to reduce it somewhat. White: Sorry. When you start talking budget, you know, my brain goes -- yeah. That would be not an easy thing. If you're talking about the disillusion of WARD completely -- Borton: No. White: -- it would not happen this year. Meridian City Council June 26, 2018 Page 31 of 40 Borton: No. White: That process requires two percent of the electorate on a petition. Has to be done by next May to go to November. So, we are talking about a process that has a lot of time for discussion, but our budget meeting is August. So, we have to I think move forward with our budget with the assumption that we are going to be needing funding for operating the pool next year at the very minimum. So, I think that, yeah, we have to look at what our budget would look like both ways, but I'm just looking at the timeline for the process itself, we have to make the assumption that we are going to be operating the pool for at least another year. De Weerd: Mrs. Milam. Milam: So, I guess when you're looking at your budget -- and we are trying to figure out a savings for taxpayers -- White: Uh-huh. Milam: -- are you going to reduce your budget by the 400 -- if you're actually thinking about dissolving you will have -- hopefully know that by then -- or have some kind of a decision, so that you will reduce your budget by the 400,000, even saving every year? Because you won't need a savings for the following -- you won't need an extra 400,000 for savings -- White: Right. If we made some kind of decision to move forward with that and we did that immediately, then, we would -- we would have to adjust our budget accordingly. The transfer of assets is -- it's an interesting process that involves not just the city and WARD, but the county as well. So, if we do nothing with our assets and dissolve, the county gets them to do with what they will. So, I think the general consensus is that if we could come to some kind of agreement with the city that would be preferable than handing them over to Ada county to -- to parcel out the way they want to. Okay? De Weerd: Okay. Thank you. Okay. Any further questions, comments? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, I guess I'm still -- I don't know if it's just me a little bit unsure of what -- if we came to any kind of consensus about the park. De Weerd: I think the ball is in WARD's court in terms of -- if they were interested in just the park or the park and the pool, how it would be phased in, what it would look like and -- and that certainly -- first, their purview and -- and what their approach would be and they would come back and make an additional request to Council. Meridian City Council June 26, 2018 Page 32 of 40 Milam: Madam Mayor. But they don't -- they don't have to be done at the same time while we are waiting for them to let us know, because it seems to me they were coming to us asking us to take the park -- no? Siddoway: Madam Mayor, Council Woman Milam, I would just say we are not looking for a final decision on whether or not to take the park tonight. I haven't heard anybody say don't look into it at all. I have heard park, maybe or maybe not the pool, or all or nothing. I think what we need to do is take that feedback and come -- go back to the drawing board as it were and do some research and analysis and look at Finance and work with -- with WARD, let them meet, decide their path forward and we will work together on a plan and -- and be back for that discussion. Milam: Thank you. De Weerd: So you know what the cost would be -- Siddoway: So, we can put together costs and things like that. It sounds like there is interest in going that next step, so -- thank you. Wardle: So, we will add an agenda item to our next regular meeting. It will be a discussion of -- transfer of assets for the Western Ada Recreation District and so the public is welcome to attend. Those are all the meetings. We will invite park staff, if that's okay, and watch our website for that -- that next meeting and, then, we will report to you after that. De Weerd: Thank you, Shaun. Borton: Madam Mayor? De Weerd: Thanks for joining us. Yes, Mr. Borton. Borton: As part of that two of the asks will be for our city, what if any additional costs might we incur to take on the park or would we be able to absorb it with existing personnel and equipment and -- and what might you be able to reduce your budget by were you to transfer out the park, so we can at least see what that net tax savings could be to the citizens. B. Budget Workshop Follow-up and Discussion De Weerd: Okay. Thank you. Okay. Item 9-B is budget workshop follow up and discussion. Mr. Borton. Borton: Madam Mayor. This -- the brief note in the agenda showed we kind of got fired up and talked too long and lost the opportunity to -- to speak as a group, kind of the good of the order after the two day budget presentations to see if there was any Meridian City Council June 26, 2018 Page 33 of 40 thoughts, additional questions, concerns. July 12th is the next full day potentially -- maybe less -- it's okay to be less -- budget hearing and we have got finance in the back corner eagerly awaiting, so it's sort of -- just sort of the open format, if there was something that anybody wanted to throw out, great. A thought or a concern or a question. If not that's fine, too. And we would close that process and, then, between now and the 12th if there is something with meat on it -- meat on the bone we can discuss with finance and the director and the Mayor and, if not, that's fine, too. So, particular -- De Weerd: Okay. Borton: I -- and I don't have anything in particular, I just wanted to make sure we had that opportunity. De Weerd: Thank you. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I have a couple comments. Too much paper. When someone's got a 30 page -- or a 30 slide presentation that's going to be on these very expensive fancy screens that are pointed at us, I don't want to look at it on paper. I mean I understand somebody might, but we went through a lot of paper and I didn't open a single one of those. A lot of ink. A lot of freaking ink. And, then, the only thing -- and, I don't know, I may be the only one that feels this way, but I -- I feel like, you know, we get our annual report and, then, we get another annual report at the -- the budget hearing. A lot of the beginning of it is fluffy, feel good, look what -- look how cool we are. Look who we are. I felt like that was -- I mean I would rather talk numbers and money. I'm more down for the -- you know, I want to know, you know, how many people were hired, not necessarily who was hired. Talk to me about that during an annual meeting. I want to talk numbers and facts and Homer Simpson. De Weerd: Any other comments? Questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Maybe a question. I don't know who to. So, I -- I -- I was surprised that we had a budget presented to us that took the three percent and is spending a half a million dollars from the reserves. So part of what I think is my fiduciary responsibility to our taxpayers is to find places where we can cut and I guess my question is how was Finance -- or, Madam Mayor, how would you like to see that data? I can bring it is my thoughts to the meeting on the 12th and that's my plan, but, again, I don't know if I'm the only one that felt that way that was surprised at the amount of -- both the increase and Meridian City Council June 26, 2018 Page 34 of 40 the reserve spend and maybe some of you also have thoughts, boy, maybe we don't need to fund X this year. Maybe we don't need to go to training Y this year. I don't know. My hope is that maybe we could have a little of that discussion and if I'm the only one, then, it can be a short discussion and we can move on. But that's some -- some feedback or follow up from either staff or from you, Madam Mayor, would be helpful in terms of efficiency for our meeting on the 12th. De Weerd: And how to give your feedback? Cavener: Madam Mayor, I guess not so much in how to give the feedback. I think Council is pretty good in giving feedback. I have got a list of items that I think don't necessarily need to be included as enhancements for this year or should -- well -- De Weerd: Okay. Do we want to talk to each other -- sorry. Because Dean can't hear you and you have his attention. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Sorry, Dean. I apologize for that. I was just telling him to -- it's kind of what -- I think what -- this is what we are talking about right now is to -- to do is to kind of give your list if you have one or discussion that we can, then, absorb and think about and review and -- in hopes that it would be something that we have more time before the day that we are supposed to make a decision on. Borton: Madam Mayor? De Weerd: I think -- Mr. Borton. Borton: Yeah. That's just it. So, the example is if -- if someone were to have something that they thought shouldn't be in the budget, that -- in whatever department, they would go speak to that director or meet with you and say I think Item X should be cut, educate me on why it's included, I missed it, perhaps I'm missing something, a why and the director can explain it, maybe -- whichever of us wants to eliminate that item might say, oh, I get it now and now I'm okay with it or might feel more resolved that it shouldn't be in the budget. So, I think that's the onus on us to visit with the director and the Mayor to say here is my list, before the 12th, of items, if there is any, and get any explanation. Bernt: Madam Mayor? De Weerd: And we would love to provide any additional feedback and rationale as to why the budget was presented like it was. We would entertain any questions. Mr. Bernt. Meridian City Council June 26, 2018 Page 35 of 40 Bernt: So, just to confirm -- this is my first budget. So, you would rather have me not come to the July 12th hearing or meeting with -- with concerns, you would want me to come -- you would want me to take care of those concerns with the -- with the -- with the respective directors before that, so that those questions are answered before July 12th? Borton: Madam Mayor. One of the -- one of the challenges -- the July 12th hearing date is an important one, it sets that tentative budget that gets published. Once it's set it can't go -- and it's published, it can't go any higher. So, for example, if -- if -- if you have the conversation on the 12th and Item X gets cut and it's 200,000 dollars and there is discussion that should follow and it's late July and we say, oh, my gosh, that actually makes sense now. I met with the director and I want it back in -- Bernt: Can't do it. Borton: -- can't bring it back in. Bernt: Okay. Borton: And I mean in general super simple numbers. Head nod the other way if I'm saying it wrong. So, the idea, hopefully, is, right, if we have something -- I want to cut X and meet with the director and I'm like I still want to cut it. I have met with the director, met with the Mayor, I get it. Might have a difference of opinion, but it hasn't changed mine. It hasn't been through a lack of research and due diligence. So, then, on the 12th when we say I want to change something, it's -- the due diligence has been completed, so if a decision were to happen on the 12th, at least it's with the eyes wide open. You can't go back. That was the only thought. There is no magic to it, but -- Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: But definitely if we are at the meeting and you have a question ask it, because, you know, if a director can't figure out what something is, probably shouldn't be in there, but -- the last couple years I -- I guess it wasn't really a tradition yet, but, you know, we had asked for and then -- and you had prepared a budget based on no tax increase, which I think is kind of our responsibility to the taxpayers and that, you know, their -- the taxpayers themselves are generally not in a position to, you know, plan out their year and, then, be like, you know what, I don't have enough for the stuff I want to do, so I'm just going to increase my budget by three percent and I got it covered and so I think it's our responsibility to approach July 12th with that -- that, okay, we are going to do everything we can to meet our responsibilities, what's been expected of us as a city, as elected officials, and if -- if there is just no way to do that -- and in my opinion we have life safety issues that need to be taken care of -- then the three percent needs to have that discussion to take place then, not we are just going to assume we are going to take this three percent and, by the way, we have got a savings account. We are just going to go to town and it needs to be -- we are not going to touch any savings and we are not Meridian City Council June 26, 2018 Page 36 of 40 going to increase any taxes until we have completely vetted all other possibilities of moving dollars around. De Weerd: I just will say that this Council set the policy to save .5 percent to the public safety fund and one percent to the capital improvement fund, which is in that budget and the savings is saved for capital improvement items, which they are being expended to. So, we are not tapping into our savings for anything other than what we saved them for and one and a half percent of the three percent in the budget is for -- to meet the policy as established by this Council. So, there is an explanation for some of the comments that you made. But I would be more than happy -- and I know certainly all of our Council would -- to talk about any of the enhancements or other items in -- in the budget book and look forward to those questions. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: One of the questions that I had people bring up to me and I know that we have the annual meeting that's potentially scheduled for November in the budget that rolled over, but I have had several questions asked regarding details of the event, if anybody will need to try to modify the budget before the 12th for potential overtime and expenses the departments could realize. But I sent you an e-mail today trying to get some clarification on that. De Weerd: Okay. I will answer those, but there is no overtime. So -- Borton: Madam Mayor, if there is -- if there is items or topics you wanted to throw out now is the time. I guess you can let Council know if there is stuff like that that following today will be dug into. Okay. If there is something -- De Weerd: Okay. Cavener: I guess -- and maybe this -- again, Mayor and Todd can kind of catch us up. I know that when we get together in February or March and start looking at each department, we all just kind of make the assumption, okay, we are going to look at the base budget, but when we get to these budget hearings we don't talk about the base, because we have already talked about that in February or March. What we don't know in February or March is that we are automatically taking the three percent and spending a half a million dollars from our savings account. So, to me that level of spending for me -- it should open up the door for discussion about base budget items and are -- are we -- you know, does that training to, you know, organization X in Pittsburgh, that may make sense in February, but it doesn't make as much sense in July and, quite frankly, Council Member Palmer said something in our last meeting that has really stuck with me is that am I willing to raise taxes to fund X. I think that's a really great perspective to have. When we look at a lot of the enhancements that are before us, when we look at a significant amount of travel, you know, I have shared -- and many of us have talked Meridian City Council June 26, 2018 Page 37 of 40 about my concern about the coffee fund that doesn't fund coffee. Is that an appropriate amount? Can we reduce that amount and use it for a miscellaneous fund, which it's being used for anyways? But have it better reflect what the intention of that fund is. Those are all concerns of mine and they, to me, are magnified when the budget is presented to us that automatically takes three percent and automatically spends a half a million dollars out of our savings. I think at times that we have growth we should be taking advantage of those growth dollars, use them more effectively, and if we can't because there is a demand on our public safety element, which is very, very important, then, we should -- just as quickly as the decision to raise taxes we should be making just as quick of a decision to maybe find areas where we can reduce our costs and that's what I will be presenting. De Weerd: Okay. Well, I look forward to your questions and I am sure so do each of the expert -- subject experts in each of the departments through our department directors. Okay? I'm sorry, Mr. Cavener? Cavener: Oh. The question -- Council Member Borton was inquiring if -- if we were going to talk about that now and I -- I said that I wasn't prepared, that I thought today's conversation was more designed to be kind of a summary that we normally do at the end of our first budget meeting and so that's what I was more prepared to say and I think that there is an opportunity here where we can find areas to cut cost, but I'm not supportive at taking the three percent this year. I think that we need to find areas to reduce our costs before we automatically jump to increasing taxes. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And you three and everyone else over there are just amazing, by the way. Just -- in my rant and complain about the couple of little minor irrelevant things at the beginning, I just can't tell you how much I appreciate all the work that you guys put into it and how quickly you respond to things and how precisely and -- you're awesome. Okay. That was all. De Weerd: Okay. Mr. Borton. Borton: No. De Weerd: Okay. Okay. Anything you want from the Finance Department? Any direction? Lavoie: Good evening, Madam Mayor, Members of the Council. Thanks for the good words there, Ty. Again, as Jenny and the Mayor have communicated, we have put this budget presentation schedule to allow you guys to communicate with us and get us the information. We have developed a budget process starting in February, so we can discuss key items throughout the six month process. So, we extend, again, to you to Meridian City Council June 26, 2018 Page 38 of 40 reach out to us. Let us know if you have items of concern, so we can start the discussion now and, then, you know, we can start that dialogue, instead of probably waiting until July 12th. If you have some items that you want to put on the white board, send them out via an e-mail, this is what I want to talk about, guys. We can start putting some dialogue together and discussion, so on July 12th, if we haven't discovered or solved that discussion item, we can have a contextual or a good informed discussion, like Mr. Cavener, you say you're -- you like to be prepared, if you get us the information we can prepare. And, Genesis, if you give us an item now, we can start preparing ourselves for a good discussion on July 12th, so that both you and the directors and departments are informed and ready to respond to any inquiries that you have. So, I would just echo what the Mayor and Jenny have promoted to you guys, communicate with us, let us know what you need and we will be prepared to have a great discussion and, hopefully, have a balanced budget by the end of July 12th. That's -- that's what we need from a Finance Department, we will be prepared to answer any questions about three percent, any questions about why we need to do this or that. Again, we will be prepared to answer that now, on any e-mails that you send us, I will be happy to get that dialogue going now or on July 12th. So, again, just reach out to us, please, start the communication dialog now, rather than July 12th, I think that will be the best -- most beneficial for the production of that day. Thank you. Item 10: Future Meeting Topics De Weerd: Thanks, Todd. Okay. Moving on. Item 10. Future Meeting Topics. Anything under this? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I'm really disappointed, I was hoping it would be on this week's agenda, is I think it's extremely urgent that we have a conversation about projects that are in the pipeline and whether we want to put them on notice we are not going to be approving them or -- or what -- what -- what news we can get out to the development community about whether we are open for business or not, considering what happened last week. De Weerd: I think that Councilman Borton addressed that in his comments, that one -- one approval denied doesn't mean all approvals denied. We are going to have a conversation in the July workshop, led by the Community Development Department, on development, what is in the pipeline and what's been approved for preliminary plats, final plats, and give a better snapshot of growth in Meridian. But I think one denial doesn't mean every -- the business of new applications are closed. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Meridian City Council June 26, 2018 Page 39 of 40 Palmer: I think that as a policy that doesn't really kind of get us anywhere, you know, we can't act like a barbershop that has got that pair of scissors that only cuts every other hair, you know, to kind of thin it out. We need to have kind of an established reasoning as to what kind of projects we are interested in or what we are not, rather than telling people, you know what, it depends on how Council feels that night as to whether your project might be too big, might be too small, might not have -- might have everything that you have asked for, but, you know, maybe -- I mean there was no rhyme or reason really as to -- to what happened last week. The guy literally brought everything anybody on this board has ever asked for and it was denied. So, the reasoning -- De Weerd: All I can say is that we will have a discussion next month and the rationale from the individual council members and how they voted. I think you're -- you're minimizing their votes. But we can have that discussion on July -- the July workshop, which is the 10th and get some feedback from Council Members as to our development applications and -- and expectations. What is premier. And we had a discussion about that earlier. Okay. Just -- but upcoming events. Cableone Movie Night is the movie Ruby. On Saturday Main Street Market kicked off at Dairy Days. Every Saturday until Memorial Day. There is no City Council next week. And Independence Day family celebration in Storey Park. That starts at 3:00 to 10:30 p.m. And there is a lot going on with bands, fireworks, and all the way down to a three-legged race. So, hopefully, you will -- you will join if you're in town. Parks would love to -- to have you there and see your support. I know there is a movie night or something that night, too. Somewhere. Item 11 : Executive Session per Idaho State Code 74-206(1)(j): To consider labor contract matters authorized under section 67-2345A [74- 206A](1) a) and (b), Idaho Code De Weerd: Okay. I would entertain a motion to adjourn into Executive Session. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move we go into Executive Session pursuant to Idaho State Code 74- 206(1)(a), (b) and (j). Cavener: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. Meridian City Council June 26, 2018 Page 40 of 40 MOTION CARRIED: ALLAYES. EXECUTIVE SESSION: (7:53 p.m. to 9:05 a.m.) De Weerd: I would entertain a motion to come out of Executive Session. Bernt: So moved. Palmer: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALLAYES. De Weerd: Do I have a motion to adjourn? Borton: So moved. De Weerd: Do I have a second? Milam: Second. De Weerd: I have a motion and a second to adjourn. All those in favor? Any opposed? MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 9:06 P.M. (AUDIO RECOEDING ON FILE OF THESE PROCEEDINGS) MAYOR Y DE WEERD DATE APPROVED ATTEST. /% / ,--' TE1)A Or vT l C. JAY Crvf ES, CI Y LER Cil` "� W E-4 6ANO m ��2 SEAL P ���o`rne 7REASV��J City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 5 Project/File Number: Item Title: Future Meeting Topics Public Forum Meetinq Notes Hearing Date: 6/26/2018 Hearing Type: Public Forum Signature Name Discussion Topic Sign In Date/Time Emily Alandt Kate Marshall field naming 6/26/2018 17:31 Clint Shiflet Kate Marshall field naming request 6/26/2018 17:36 Kris Garman Kate Marshall Field Name 6/26/2018 17:41 Kacey Schneidt Kate Marshall Field Naming 6/26/2018 17:41 Brooklyn Schneidt Kate Marshall Field Naming 6/26/2018 17:41 Cory oswald Kate Marshall field dedication 6/26/2018 17:42 Jim elledge Kate Marshall Memorial at Settlers Park 6/26/2018 17:42 Tracy oswald Kate marshall field dedication 6/26/2018 17:42 Brooklyn oswald Kate marshall field dedication 6/26/2018 17:43 Justin Kloczko Kate Marshall Field Naming Request 6/26/2018 17:44 Travis engle Kate marshall memorial 6/26/2018 17:48 Samantha pena Kate marshalll field naming request 6/26/2018 17:48 Kip Davis Kate Marshall field naming 6/26/2018 17:48 Gail oswald Kate marshall field naming request 6/26/2018 17:49 Rick pena Kate marshall field naming request 6/26/2018 17:49 Marcia Watt Kate&#39;s Field 6/26/2018 17:49 Cortni pena Kate marshall field naming request 6/26/2018 17:50 Destiny turner Kate marshall field naming request 6/26/2018 17:50 City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 6A Project/File Number: Item Title: Swindell Subdivision Big D Office (Swindell Subdivision) Partial Release of Sanitary Sewer and Water Easement Meetina Notes rte✓ WIND ADA COUNTY RECORDER Christopher D. Rich 2018-059681 BOISE IDAHO Pgs=3 BONNIE OBERBILLIG 06/27/2018 12:33 PM CITY OF MERIDIAN, IDAHO NO FEE PARTIAL RELEASE OF EASEMENT TYPE OF EASEMENT BEING PARTIALLY RELEASED: SEWER AND WATER MAIN GRANTEE: CITY OF MERIDIAN GRANTOR: VOLANTE INVESTMENTS LLLP, AND ITS SUCCESSORS AND ASSIGNS WHEREAS, by casement dated December 12, 2017, and recorded as Instrument Number 2017-119328 in the records of Ada County, State of Idaho, an easement of the type and nature set forth in the above - captioned title was granted to the City of Meridian, an Idaho Municipal Corporation, over and across the real property legally described therein. WHEREAS, the continuance of certain portions of this easement are no longer necessary or desirable because the infrastructure contained within the portion of the easement being released is a private service line. NOW, THEREFORE, in consideration of the premises, the said City of Meridian does hereby vacate, relinquish, release and abandon the portions of said rights and casements as set forth and legally described in Exhibit A and depicted on Exhibit B, attached hereto and incorporated herein, with the intent that the same shall forthwith cease and be extinguished. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this Z6 day of ji-Lne- 2018. CITY OF By Tammy eerd, Mayor 0 0% of VDI XP 40,00 ATTEST Jay Col , City Clerk STATE OF IDAHO ss County of Ada Junes On this day of -May, 2018; before me, a Notary Public, personally appeared Tammy de Weerd and C.Jay Coles, know or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. 660,09 0 a 880000 SNE Alt 0 Notary Publ fi idaho :Residing atT- t 51T 0 2 Commission expires:,3-Q�' Of Meridian City Council Meeting Agenda June 26, 2018 – Page 6 of 246 Meridian City Council Meeting Agenda June 26, 2018 – Page 7 of 246 City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 6B Project/File Number: Item Title: Interagency Professional Services Agreement between Idaho Division of Building Safety and City of Meridian for Building Inspection Services Meetina Notes Yf APPROVED INTERAGENCY PROFESSIONAL SERVICES AGREEMENT BETWEEN IDAHO DIVISION OF BUILDING SAFETY AND CITY OF MERIDIAN FOR BUILDING INSPECTION SERVICES This INTERAGENCY PROFESSIONAL SERVICES AGREEMENT BETWEEN IDAHO DIVISION OF BUILDING SAFETY AND CITY OF MERIDIAN FOR BUILDING INSPECTION SERVICES ("Agreement") is made and entered into this 21p day of June, 2018, by and between the Idaho Division Of Building Safety ("Contractor") whose address is 1090 East Watertower Street, Suite 150, Meridian, Idaho and the City of Meridian ("City") whose address is 33 East Broadway Avenue, Meridian, Idaho. Contractor and City may hereafter collectively be referred to as "Parties." WHEREAS, Contractor is self-governing agency of the State of Idaho, having statutory authority under Idaho Code section 67-2601A to enter into contracts; and WHEREAS, Contractor has statutory authority under Idaho Code section 39-4107 to make building code inspections for a local jurisdiction upon request by an appropriate building official; and WHEREAS, the City is a municipal corporation created under the laws of the State of Idaho and is authorized by Idaho Code sections 39-4103 and 39-4116 to establish in its City Code building codes for the purpose of prescribing the standards of all structures constructed in its jurisdiction, and is further authorized by Idaho Code sections 50-301 and 39-4116 to enter into contracts for the purpose of implementing such codes; and WHEREAS, Idaho Code section 67-2332 provides authority to Idaho public agencies to contract to perform any governmental service, activity, or undertaking that each public agency entering into the contract is authorized to perform; and WHEREAS, it is the intent of the Parties that this Agreement shall supersede and replace all prior agreements, which become null and void July 2, 2018, based on the termination letter dated April 6, 2018, and related addenda between the Parties for the services described hereunder, including the September 22, 2015, Professional Services Agreement Between Idaho Division of Building Safety, Inc. and City of Meridian for Building Inspection Services; NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, Contractor and the City hereby agree and contract as follows: I. RESPONSIBILITIES OF CONTRACTOR. A. Scope of Services. Contractor shall perform the necessary services and adhere in all respects to the service level expectations set forth in Exhibit A, Scope of Services, attached hereto and incorporated herein by reference. B. Contractor's Employees. Contractor's employees, designees, subcontractors, and delegees shall be bound by all of the terms and conditions of this Agreement, including the service level expectations set forth in Exhibit A, Scope of Services, and all qualifications required of Contractor hereunder, except as otherwise specified in this Agreement, and except as to clerical or INTERAGENCY PROFESSIONAL SERVICES AGREEMENT FOR BUILDING INSPECTION SERVICES PAGE I OF 10 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 0 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 1 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 2 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 3 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 4 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 5 o f 2 4 6 doctrines. Any claim, action, suit, or proceeding between the City and Contractor that arises from or relates to this Agreement shall be brought and conducted solely and exclusively with the Fourth Judicial District Court of Ada County for the State of Idaho. Provided, however, if the claim must be brought in a federal forum, then it shall be brought and conducted exclusively within the United States District Court for Idaho. V. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of this Agreement as if the exhibits were set forth in their entirety in this Agreement. W. City Council Approval Required. This Agreement shall not become effective or binding until approved by the Meridian City Council. IN WITNESS WHEREOF, the parties cause this agreement to be executed as of the day and year first above. IDAHO DIVISION OF BUILDING SAFETY: Chris 16:S1 ns , Administrator CITY OF MERID Attest: Q Rp'TEDgUD�s =v � (11v of Tammy de e d, Mayor E I 1 J Y -4 IDAHO SEAL INTERAGENCY PROFESSIONAL SERVICES AGREEMENT FOR BUILDING INSPECTION SERVICES PAGE 8 OF 10 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 7 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 8 o f 2 4 6 City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 6C Project/File Number: Item Title: Interagency Professional Services Agreement between Idaho Division of Building afety and City of Meridian for Commercial and Residential Building Plan Examiner Services Meetina Notes INTERAGENCY PROFESSIONAL SERVICES AGREEMENT BETWEEN IDAHO DIVISION OF BUILDING SAFETY AND CITY OF MERIDIAN FOR COMMERCIAL AND RESIDENTIAL BUILDING PLANS EXAMINER SERVICES This INTERAGENCY PROFESSIONAL SERVICES AGREEMENT BETWEEN IDAHO DIVISION OF BUILDING SAFETY AND CITY OF MERIDIAN FOR COMMERCIAL AND RESIDENTIAL BUILDING PLANS EXAMINER SERVICES ("Agreement") is made and entered into this 2-V1day of June, 2018 ("Effective Date"), by and between Idaho Division Of Building Safety ("Contractor") whose address is 1090 East Watertower Street, Suite 150, Meridian, Idaho, and the City of Meridian ("City") whose address is 33 East Broadway Avenue, Meridian, Idaho. Contractor and City may hereafter collectively be referred to as "Parties." WHEREAS, Contractor is self-governing agency of the State of Idaho, having statutory authority under Idaho Code section 67-2601A to enter into contracts; and WHEREAS, Contractor has statutory authority under Idaho Code section 39-4107 to make building code inspections for a local jurisdiction upon request by an appropriate building official; and WHEREAS, the City is a municipal corporation created under the laws of the State of Idaho and is authorized by Idaho Code sections 39-4103 and 39-4116 to establish in its City Code building codes for the purpose of prescribing the standards of all structures constructed in its jurisdiction, and is further authorized by Idaho Code sections 50-301 and 39-4116 to enter into contracts for the purpose of implementing such codes; and WHEREAS, Idaho Code section 67-2332 provides authority to Idaho public agencies to contract to perform any governmental service, activity, or undertaking that each public agency entering into the contract is authorized to perform; and WHEREAS, it is the intent of the Parties that this Agreement shall supersede and replace all prior agreements, which become null and void July 2, 2018, based on the termination letter dated April 6, 2018, and related addenda between the Parties for the services described hereunder, including the September 22, 2015, Professional Services Agreement Between Idaho Division of Building Safety, Inc. and City of Meridian for Commercial and Residential Building Plans Examiner Services, and the August 8, 2017, First Amendment thereto; NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, Contractor and the City hereby agree and contract as follows: I. RESPONSIBILITIES OF CONTRACTOR. A. Scope of Services. Contractor shall perform the necessary services and adhere in all respects to the service level expectations set forth in Exhibit A, Scope of Services, attached hereto and incorporated herein by reference. B. Contractor's Employees. Contractor's employees, designees, subcontractors, and delegees shall be bound by all of the terms and conditions of this Agreement, including the service level INTERAGENCY PROFESSIONAL SERVICES AGREEMENT FOR COMMERCIAL AND RESIDENTIAL BUILDING PLANS EXAMINER SERVICES PAGE I OF 12 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 2 1 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 2 2 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 2 3 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 2 4 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 2 5 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 2 6 o f 2 4 6 U. Governing Law; Venue. This Agreement shall be governed and construed in accordance with the laws of the State of Idaho without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit, or proceeding between the City and Contractor that arises from or relates to this Agreement shall be brought and conducted solely and exclusively with the Fourth Judicial District Court of Ada County for the State of Idaho. Provided, however, if the claim must be brought in a federal forum, then it shall be brought and conducted exclusively within the United States District Court for Idaho. V. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of this Agreement as if the exhibits were set forth in their entirety in this Agreement. W. City Council Approval Required. This Agreement shall not become effective or binding until approved by the Meridian City Council. IN WITNESS WHEREOF, the parties cause this agreement to be executed as of the day and year first above. IDAHO DIVISION OF BUILDING SAFETY: --11-, -45:::L Chris Je , Administrator CITY OF MERID Tammy de Ye6rd, Mayor Attest: C•ily of ay E IDIAN- IDANO SEAL Clerk INTERAGENCY PROFESSIONAL SERVICES AGREEMENT FOR COMMERCIAL AND RESIDENTIAL BUILDING PLANS EXAMINER SERVICES PAGE 8 OF 12 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 2 8 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 2 9 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 3 0 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 3 1 o f 2 4 6 City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 6D Project/File Number: Item Title: Interagency Professional Services Ai4reement between Idaho Division of Building Safety and City of Meridian for Electrical Plan Review and Inspection Services Meetina Notes AP - q1 INTERAGENCY PROFESSIONAL SERVICES AGREEMENT BETWEEN IDAHO DIVISION OF BUILDING SAFETY AND CITY OF MERIDIAN FOR ELECTRICAL PLAN REVIEW AND INSPECTION SERVICES This INTERAGENCY PROFESSIONAL SERVICES AGREEMENT BETWEEN IDAHO DIVISION OF BUILDING SAFETY AND CITY OF MERIDIAN FOR ELECTRICAL PLAN REVIEW AND INSPECTION SERVICES ("Agreement") is made and entered into this 2-o day of June, 2018 ("Effective Date"), by and between Idaho Division of Building Safety ("Contractor") whose address is 1090 East Watertower Street, Suite 150, Meridian, Idaho, and the City of Meridian ("City") whose address is 33 East Broadway Avenue, Meridian, Idaho. Contractor and City may hereafter collectively be referred to as "Parties." WHEREAS, Contractor is self-governing agency of the State of Idaho having statutory authority under Idaho Code section 67-2601A to enter into contracts. WHEREAS, the City is a municipal corporation created under the laws of the State of Idaho and as -such, is authorized by Idaho Code sections 54-1001C, 67-2326 et seq., and 50-301 to enter into contracts for such services; and WHEREAS, Contractor has statutory authority under Idaho Code section 54-1001C to make electrical inspections within any city upon written request from the mayor of such city; and WHEREAS, Idaho Code section 67-2332 provides authority to Idaho public agencies to contract to perform any governmental service, activity, or undertaking that each public agency entering into the contract is authorized to perform; and WHEREAS, it is the intent of the Parties that this Agreement shall supersede and replace all prior agreements, which become null and void July 2 2018, based on the termination letter dated April 6, 2018, and related addenda between the Parties for the services described hereunder, including the September 1, 2015, Professional Services Agreement Between Idaho Division of Building Safety, Inc. and City of Meridian for Electrical Plan Review and Inspection Services and the November 15, 2016, First Amendment thereto. NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, Contractor and the City hereby agree and contract as follows: I. RESPONSIBILITIES OF CONTRACTOR. A. Scope of Services. Contractor shall perform the necessary services and adhere in all respects to the service level expectations set forth in Exhibit A, Scope of Services, attached hereto and incorporated herein by reference. B. Contractor's Employees. Contractor's employees, designees, subcontractors, and delegees shall be bound by all of the terms and conditions of this Agreement, including the service level expectations set forth in Exhibit A, Scope of Services, and all qualifications required of Contractor hereunder, except as otherwise specified in this Agreement, and except as to clerical or INTERAGENCY PROFESSIONAL SERVICES AGREEMENT FOR ELECTRICAL PLAN REVIEW AND INSPECTION SERVICES PAGE I OF 11 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 3 4 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 3 5 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 3 6 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 3 7 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 3 8 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 3 9 o f 2 4 6 W. City Council Approval Required. This Agreement shall not become effective or binding until approved by the Meridian City Council. IN WITNESS WHEREOF, the parties cause this agreement to be executed as of the day and year fust above. IDAHO DIVISION OF BUILDING SAFETY: `2 pT E D AIJGI� sr Tammy de W-erd, Mayor =c,° Attest: C. ay Coles, C ty Clerk �p Cily of w C' E IDIANt.- lOANO \� SEAL/ INTERAGENCY PROFESSIONAL SERVICES AGREEMENT FOR ELECTRICAL PLAN REVIEW AND INSPECTION SERVICES PAGE 8 OF 11 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 4 1 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 4 2 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 4 3 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 4 4 o f 2 4 6 City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 6E Project/File Number: Item Title: Resolution No. 18-2085 Resolution No. 18-2085: A Resolution Adopting Decreased Fees Of The Meridian City Clerk's Office; Authorizing The Department To Collect Such Fees; And Providing An Effective Date. Meetina Notes 9 APPROVED CITY OF MERIDIAN RESOLUTION NO. IS -2-09E) BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS MILAM, PALMER A RESOLUTION ADOPTING DECREASED FEES OF THE MERIDIAN CITY CLERK'S OFFICE; AUTHORIZING THE DEPARTMENT TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the fee charged by Idaho State Police Bureau of Criminal Identification for fingerprint -based background checks will be lowered from $41.50 to $32.00 as of July 1, 2018; WHEREAS, four licensing fees of the City Clerk's Office incorporate this fee; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the following fees of the Meridian City Clerk's Office, shall be updated as follows: Fee Description Fee Amount Mobile sales unit license $72.00 Pawnbroker license without precious metal dealer endorsement — new $62.00 Pawnbroker license with precious metal endorsement — new $62.00 Precious metal dealer license — new $62.00 Section 2. That the Meridian City Clerk's Office is hereby authorized to implement and carry out the collection of said fees. Section 3. That this Resolution shall be in full force and effect as of July 1, 2018. ADOPTED by the City Council of the City of Meridian, Idaho, this ?- (o day of June, 2018. APPROVED by the Mayor of the City of Meridian, Idaho, this 2-� day of June, 2018. PAGE 1 OF 1 City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 6F Project/File Number: Item Title: Approval of Award of Bid and Agreement to AME ELECTRIC, INC. for the PRVs 14 & 18 CONTROL SYSTEMS UPGRADE project for a Not -To -Exceed amount of $58,400.00. Meetina Notes CONTRACT / AGENDA CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Department Representative: Contractor/Consultant/Design Engineer: Contract Amount: Is this a change order? Yes No Change Order No. Fund: Budget Available (Attach Report): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant #: Type of Grant Debarment Status (Grant/Federal Funded Projects Only) Low Bidder Highest Rated Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A+ Payment and Performance Bonds Received (Date): Rating: A Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: Approval Date By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: N/A If yes, has policy been purchased? PROJECT MANAGER TO COMPLETE THIS SECTION ONLY BASIS OF AWARD 6/8/2018 June 15, 2018 6/18/2018 CONTRACTOR / CONSULTANT REQUIRED INFORMATION N/A x Designer - Bowen Collins & Associates, INC Contract Type Budget Information N/A N/A 32 3490 94300 10746 $58,400.00 N/A 4/30/2018 Public Works SCADA System Upgrades PRV's 14 and 18 Dean Stacey Dean Stacey June 21, 2018 Council N/A N/A AWARD INFORMATION Goodstanding 1/12/2018 1/19/2019 Supervisor Date Warren Stewart 6/11/2018 C-11544 11/30/2018 (Type in date verified and the status) TASK ORDER N/A RFP / RFQ www.sam.gov BID Meridian City Council Meeting Agenda June 26, 2018 – Page 48 of 246 Page 1 Memo To: C. Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Dean Stacey, PM; Keith Watts, Purchasing Manager Date: 06/21/2018 Re: June 26 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the June 26 th City Council Consent Agenda for Council’s consideration. Approval of Award of Bid and Agreement to AME ELECTRIC, INC. for the PRVs 14 & 18 CONTROL SYSTEMS UPGRADE project for a Not-To-Exceed amount of $58,400.00. Recommended Council Action: Award of Bid and Approval of Agreement to AME ELECTRIC, INC. for the Not-To-Exceed amount of $58,400.00 and also authorize Purchasing Manager to sign Purchase Order for the Not-to-Exceed amount of $58,400.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda June 26, 2018 – Page 49 of 246 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 5 0 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 5 1 o f 2 4 6 E IDIAN BID NAME: PRV's 14 & 18 Control S tems U rade 2:3OOUE DATE & TIME: June 4 , 2018 BID NUMBER: PW-'|843-10746 VEN DOR (1, @ d) V,/75.q Opened Attest:<^\ ,/-)-za.* > C-$A llea6 ell Corn fc,'t iet 7z{,5o a clr- 4 to 7ZCAtfi€ E/ZletL Lr"'99. lottIIIIIIIIIITIIIIIIIIIIIIIIITIIIITIIII IDAHO BID AMOUNT w\Q/Lebo-*tT Meridian City Council Meeting Agenda June 26, 2018 – Page 52 of 246 CITY OF MERIDIAN PRVS 14 & 18 CONTROL SYSTEM UPGRADES BID ABSTRACT BID OPENING 6/4/2018 Item No.Description Qty Unit Unit Price Bid Item Total Unit Price Bid Item Total PRV 14 -$ -$ 1 Mobilization/Demobilization: Costs associated with project site Mobilization and Demobilization 1 LS 6,000.00$ 1,000.00$ 1,000.00$ 2 Removal of Existing PRV Control Panel, Conduit and Wiring 1 LS 1,000.00$ 500.00$ 500.00$ 3 PLC Control Panels: (Drawings E-06 thru E-10)1 LS 14,000.00$ 17,100.00$ 17,100.00$ 4 Trenching/Boring, Traffic Control, Site Restoration 1 LS 6,500.00$ 500.00$ 500.00$ 5 Panel Support Rack(s), Concrete pad(s), and Grounding 1 LS 3,000.00$ 4,000.00$ 4,000.00$ 6 Meter Panelboard and Breakers 1 LS -$ 1,000.00$ 800.00$ 800.00$ 7 Electrical Conduit, Wire, Materials and Installation 1 LS -$ 3,000.00$ 3,800.00$ 3,800.00$ 8 Testing 1 LS -$ 2,000.00$ 1,500.00$ 1,500.00$ PRV 18 -$ -$ -$ 1 Mobilization/Demobilization: Costs associated with project site Mobilization and Demobilization 1 LS -$ 6,000.00$ 1,000.00$ 1,000.00$ 2 Removal of Existing PRV Control Panel, Conduit and Wiring 1 LS -$ 1,000.00$ 500.00$ 500.00$ 3 PLC Control Panels: (Drawings E-06 thru E-10)1 LS -$ 14,000.00$ 17,100.00$ 17,100.00$ 4 Trenching/Boring, Traffic Control, Site Restoration 1 LS -$ 9,000.00$ 2,500.00$ 2,500.00$ 5 Panel Support Rack(s), Concrete pad(s), and Grounding 1 LS -$ 3,000.00$ 3,700.00$ 3,700.00$ 6 Meter Panelboard and Breakers 1 LS -$ 1,000.00$ 500.00$ 500.00$ 7 Electrical Conduit, Wire, Materials and Installation 1 LS -$ 3,000.00$ 2,400.00$ 2,400.00$ 8 Testing 1 LS -$ 2,000.00$ 1,500.00$ 1,500.00$ -$ -$ -$ -$ TOTAL BASE BID 75,500.00$ 58,400.00$ CHALLENGER COMPANIES AME ELECTRIC Meridian City Council Meeting Agenda June 26, 2018 – Page 53 of 246 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3490 - Water Construction Projects From 10/1/2017 Through 9/30/2018 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 94300 Capital - Electronics 300,000.00 0.00 300,000.00 100.00% 0000 NON-DEPARTMENTAL 0.00 39,551.75 (39,551.75)0.00% 10390 Well 11 Evaluation and Reconstruction - Design 0.00 3,904.25 (3,904.25)0.00% 10680 SCADA Upgrades PRV's 2, 6, 10, 14, 23 and 26 12,940.44 0.00 12,940.44 100.00% 10680.a SCADA System Upgrade Design PRVs 2,6,10,14,23 & 26 0.00 3,341.00 (3,341.00)0.00% 10746 PRV's 14 & 18 Control Systems Upgrade 139,793.76 66,460.75 73,333.01 52.46% 10930 SCADA System Upgrades 0.00 139,946.75 (139,946.75)0.00% Total Capital Outlay 452,734.20 253,204.50 199,529.70 44.07% TOTAL EXPENDITURES 452,734.20 253,204.50 199,529.70 44.07% Date: 6/21/18 09:26:05 AM Page: 1Meridian City Council Meeting Agenda June 26, 2018 – Page 54 of 246 CONTRACT FOR PUBLIC WORKS CONSTRUCTION PRV's 14 & 18 CONTROL SYSTEMS UPGRADE PROJECT # 10746 THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this2_ tp day of June 2018, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and AME ELECTRIC, INC. , hereinafter referred to as "CONTRACTOR", whose business address is 3621 Arthur St. Caldwell, ID 83605 and whose Public Works Contractor License # is C-11544 . INTRODUCTION Whereas, the City has a need for services involving PRV'S 14 & 18 CONTROL SYSTEMS UPGRADE; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor PRV'S 14 & 18 CONTROL SYSTEMS UPGRADE page 1 of 14 Project 10746 represents and war€rnts that it will perform its uork in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of thls Agreement and that are in effect at the tme of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or oplnlons prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no otherwananties, either express or implied, as part of this Agreement. 1.4 Services and work provided by the Contra6tor at the City's request underthis Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Scfredule of Work may be revised from time to time upon mutual written consent of the parties, 2. Consideration 2.1 The Contractor shall be compensated on a Not-To-Exoeed basis as proMded in Exhibit B 'Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of $58.400.00. 2.2 The Conlractor shall provide the City with a monthly statement and supporting inraoices, as the work warants, of fees earned and costs incurred for services provided during the billing period, whlch the City will pay within 30 days of receipt of a conect invoice and approval bythe City. The Citywill not wifthold any Federal or State income tiaxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of thls Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, oompensation, salary, wages, or other type of remuneration for services rendered under this Agreement induding, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sectlons 3.2, 3.3, and Seclion 4 below or unless some other method or time of terminauon is listed in Exhibit A. 3.2 Should Contractor default in the performance of this Agreement or materially breadr any of its provisions, City, at City's option, may terminate this Agreement by giving written notificatlon to Contractor. PRV'S 14 & 18 CONTROL SYSTEMS UPGRADE P.oject 1 0746 page 2 ot '14 3. Term: Meridian City Council Meeting Agenda June 26, 2018 – Page 56 of 246 3.3 Should Cityfail to pay Contractor all or any part of the compensation setforth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4, Liquidated Damages: Substantlal Completion shall be accomplished wifrin (60) sixty calendar da!,s from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has full and unreshicted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidental work, conections or repairs remain forthe physical completion of the total confact. Contractor shall be liable to the City for any delay beyond this time perlod ln the amount of $100.00 (one hundred dollars) per calendar day. Such payment shall be consfrued to be liquidated damages by the Contractor in lieu of any daim or damage because of such delay and not be construed as a penalty. Upon receipt of a Notice to Proceed, the Contractor shall have (75) seventy-five calendar days to complete the work as described herein. Contractor shall be liable to the Cfty for any delay beyond this time period in the amount of $100.00 (one hundred dollars) per calendar day. Sucfr payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5, Termination: 5.1 lf, through anycause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations underthis Agreement, violat€s any of the covenants, agreements, or stipulatlons of this Agreement, falslfles any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any olher act of misconduct in the performance of this contract, or lf the Clty Council determines that termination of this Agreement ls in the best interest of CITY, the Cl'l-Y shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effectlve date trereof at least fifleen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. ln the event of any termination of this Agreement, all flnlshed or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at he optlon of the CITY, become ib property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by ttre CITY by virtue of any breach of this PRV'S 14 & 18 CONTROL SYSTEMS UPGRADE Project 10746 page 3 of 14 Meridian City Council Meeting Agenda June 26, 2018 – Page 57 of 246 Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. Thls provision shall survive the termlnation of thls agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 6. lndependentContractor: 6.1 ln all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contrac{or, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contrador has no authority or responsibility to exercise any rights or power vested in the City and trerefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 6.3 Conkactor shall determine the method, details and means of performing the work and services to b6 provided by Contrac{or under this Agreement. Contractor shall be responsible to Gityonlyforthe requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in futfillment of this Agreement. lf in the performance of this Agreement any third persons are €mployed by Contrac,tor, such persons shall be entirely and exclusively under the direction and supervision and oontrol of the Contractor. 7, Sub-Contractors: Contractor shall require that all of its sub-contractors be licensed per State of ldaho Statute # 54-1901 The Contractor shallonly furnish employees who are competent and skilled for work under this contract. lf, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is othenrise unsatisfactory, that employee shall be removed from all work under this contract. PRV'S 14 & 18 CONTROL SYSTEMS UPGRADE Prciect 10746 pago 4 of 14 6.2 Contractor, lts agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contradors and not as employees of the City. 8. Removal of Unsatisfactory Employees: Meridian City Council Meeting Agenda June 26, 2018 – Page 58 of 246 9. lndemnification and lnsurance: 9.1 CONTRACTOR shall indemnify and save and hold harmless CITY and ifs elected officials, officers, employees, agents, and volunteers ftom and for any and all losses, claims, actions, judgments fordamages, or injuryto persons or property and losses and expenses and other costs including litigation costs and attomey's fees, arising out of, resulting ftom, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of C|TYor its employees. CONTRACTOR shall maintain. and soecificallv aorees that it will maintain. throuohout the term of this Aoreement. liabilitv insurance. in which tle CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1 ,000,000) per incident orocornence, Automobile Liability lnsurance One Million Dollars ($1 ,000,000) per incident or occurrence and Workers' Compensation lnsurance, in the stafutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnifo and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless Clfi from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litgation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by fie Contractor or Contracto/s officers, employs, agents, representauves or subcontraclors and resulting in or attribulable to personal injury, death, or damage or destruction to tangible or intrangible property, including use of. CONTRACTOR shall provide Clry with a Certificate of Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. ln the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, ldaho 83642. 9.2 lnsurance is to be placed with an ldaho admitted insurer with a Bests rating of no less than A-. 9.3 Anydeduclibles, selfinsured retention, ornamed insureds must be dedared in writing and approved by the City. At the option of the City, efther: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contrac{or shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim adminlstration and defense expenses. 9.4 To lhe extent of the indemnity in this contract, Contracto/s lnsurance coverage shall be primary insurance regarding the City's elected oflicers, officials, employees and volunteers. Any insurance or self-insurance maintained bythe City PRYS 14 & 18 CONTROL SYSTEMS UPGRADE Proiect 10746 paos 5 of '14 Meridian City Council Meeting Agenda June 26, 2018 – Page 59 of 246 or the City's elected officers, officials, employees and volunteers shall be exoess of the Contractods insurance and shall not contribute with Contractor's insurance except as to the extent of Cih/s negligence. 9.5 The Contracto/s insurance shall apply separately to each insured against whom claim ls made or suit is brought, except wilh respect to the limits of the insure/s liability, 9.6 All insurance @verages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 9.7 The llmits of lnsurance described herein shall not limit the liability of the Contractor and Contracto/s agents, representatives, employees or subcontractors. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that he failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by lhe party so failing to perform. 11. Bonds: 12. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defeclive during a warranty inspection and subsequently corected will require an additional two (2) year warranty from the date of Cig's acceptance of the conected wort. 13. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the PRVS 14 & 18 CONTROL SYSTEMS UPGRADE page 6 of 14 Proiecl i 0746 Payment and Performance Bonds are required on all Public Works lmprovement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof . Contractor is required to fumish faithful performance and payment bonds in the amount of 100% of the clntract price issued by surety licensed to do buslness in he State of ldaho with a Besfs rating of no less than A-. ln the event that the contract is subsequently terminated for failure to perform, the contractor and/or suretywill be liable and assessed for anyand all msts forthe re-procurement of the contact services. Meridian City Council Meeting Agenda June 26, 2018 – Page 60 of 246 amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certific€tes for items purchased and used by the City. ltems purchased by the City and used by a @ntractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 15. MeridianStormwaterSpecifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this address: htto://www.meridiancitv.oro/envi ronmental.asox?id=1 361 8. Contractor shall retain all stormwater and erosion control documentation generated on site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the contractor shall return the field SWPPP manual and field inspection documents to the City for review. A mmpleted Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City prior to final acceptance ofthe project. 16. ACHD: Contractor shall be responsible for coordinating wilh the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. 17 . Reports and lnformation: 17.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every PRV'S 14 & ,I8 CONTROL SYSTEMS UPGRADE Project 1 0746 page 7 ol 14 14. Taxes: Meridian City Council Meeting Agenda June 26, 2018 – Page 61 of 246 other means of recording upon any tangible thingr any form of communication or representration including letters, words, pictures, sounds or synbols or any combinalion thereof. '18, Audits and lnspections: At any time during normal business hours and as often as the CITY may deem neoessary, there shall be made available to the Clry for examlnation all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such recotds, and to make audits of all contracts, invoices, matedals, payrolls, records of personnel, conditions of employment and other data relating to all mafters coverd by this Agreement. 19. Publication, Reproduction and Use of Material: No material produced in wfiole or in part under this Agreement shall be subject to mpyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and othenarise use, in lvhole or ln part, any reports, data or other materials prepared under this Agreement. 20. Equal Employment Opportunity: 21. Contractor must comply with ldaho State Statute 44-1002 wtrictr states that the Contractor employ nlnety-five percent (95%) bona fide ldaho residents. 22. Advice of Attorney: ln performing the work herein, Contractor agrees to comply with the provisions of Title Vl and Vll of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant foremployment because of race, color, religion, sex, national orlgln, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employrnent or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handlcap. ln performlng the Work required herein, CONTRACTOR shall not unlaMully disoiminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religlon, sex, national origin or ancestry, age or disability. Employnent of Bona Fide ldaho Resldents: Each party wanants and represents that in executing this Agr€ement. lt has received independent legal advice from its attorney's orthe opportunity to seek such advice. PR\TS 14 & 18 CONTROL SYSTEMS UPGRADE Poi€c1107,16 page I of '14 Meridian City Council Meeting Agenda June 26, 2018 – Page 62 of 246 23, Aftorney Fees: Should any litlgation be commenced between the parties hereto conceming this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attomeys'fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall suMve any default, termination or forfeiture of this Agreement. lf any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of anyotherpart of thisAgreement so long as the remainder of the Agreement ls reasonably capable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Walver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modifled as provlded above. 26, Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and allother agreements or understandings, oral of wriften, whether previous to the execution hereof or contemporaneous herewith. 27. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of lts rights under this Agreement except upon the prior express written consent of CITY. 28. Payment Request: Payment requests shall be submitted to Cily of Meridian through the City's project management software. The Project Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Manager will approve lhe pay request for prccessing. City of Meridian payment terms are Net 30 from the date City receives a corr€ct invoice. Final payment will not be released until the City has received a tax release from the Tax Commission. 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of PR\TS 14 & 18 CONTROL SYSTEMS UPGRADE Proiect 'l 0746 page 9of 14 24. GonstructionandSeverability: Meridian City Council Meeting Agenda June 26, 2018 – Page 63 of 246 work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the wo*. Final payment will not be made if cleanup has not been performed. 30, Order of Precedence: The order or precedence shall be the contrac{ agreement, the lnvitation for Bid document then the winning bidders submitted bid document. 31, Compliance with Laws: ln performing the scope of 't iork required hereunder, CONTRACTOR shall comply with all applicable laws, ordinanoes, and oodes of Federal, State, and local govemments. 32. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of ldaho, and the ordinances of the City of Meridian. 33. Notices: Any and all notices required to be given by either of the parties hereto, unless othenvise stated in this agreement, shall be in writing and be deemed communlcated when mailed in the United States mail, certified, retum receipt requested, addressed as follows: ctw City of Merldlan Purchaslng Manager 33 E Broadway Ave Meridian, lD 83642 20e.489-0417 CONTRACTOR AME Eleotuio, lnc. Attn: Mike Tenhulzen 3621 Arthur St Caldwoll, lD 83605 Phone: 20&459{959 Email: mike@ameelckic.com ldaho Public Works Llcense #'l15rt4 34. Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. page 10 of 14PRV'S 14 & 18 CONTROL SYSTEMS UPGRADE Pojecl10746 Meridian City Council Meeting Agenda June 26, 2018 – Page 64 of 246 CITY OF MERIDIAN B AM YdeW RDMAYOR Dated: 6 z � & z Approved by Council: Attest: S C.JAY COLES, qJY CLERK Purchasing Approval i BY: KEITH W TSJPU'rcha—sanager Dated:: C� Project Manager Dean Stacey PRV S 14 & 18 CONTROL SYSTEMS UPGRADE Project 10746 AME ELECTRIC, INC. BY: ~/�, , /iw; I(— S TeK N )z ICI ----- Dated: City of w E IDIAN%- 4 �OAHO SEAL 4/ A BY: "V vLr v� / WARREN STEWART, City Engineer Dated:: c /I 1� page 11 of 14 EXHIBIT A SCOPE OF WORK REFER TO INVITATION TO BID PW-1843.10746 ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the lnvitation to Bid Package # PW-1843-1076, are by thls reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All condruction work shall be done in accordance with the current version of the ldaho Standards for Public Works Construction (ISPWC), the 2013 City of Meidian Supplemental Specifications to the ISPWC (and any Addendums). See separate attached documents: Plans and Technical Specifications - PRV 14 Controls Upgrade by Bowen Collins & Associates dated 03/08/2018 ( l l pases) Plans and Technical Specifications - PRV 18 Controls Upgrade by Bowen Collins & Associates dated 03/08/2018 ('l l pag€s) PRYS 14 & 18 CONTROL SYSTEMS UPGRADE Pro.ieqt 'l 0746 pa€a 12 ot 14 Meridian City Council Meeting Agenda June 26, 2018 – Page 66 of 246 A. Exhibit B MILESTONE / PAYMENT SCHEDULE Total and complete compensation for this Agreement shall not exceed $58,400.00. Milestone 1 Substantial Completion 60 Days from Notice to Proceed Milestone 2 Final Completion 75 Days from Notice to Proceed Contract includes furnishing all labor, materials, equipment, and incidentials as required for the PRV's 14 & 18 CONTROL SYSTEMS UPGRADE per IFB PW-1843-10746 NOT TO EXCEED CONTRACT TOTAL.. ...... $5SJ00-00 Total Bid Schedule ....$58,400.00 Contract ls a not to exceed amount. Line item pricing below wlll be used for invoice verification and any requested by city. The City will pay the contractor based on with the contract documents. addltlonal increases or dscreases in work of wark in aer:ardanaaactual quantities of each Item No.Descrlptlon Quantitv Unit Unit Price 1 M obilization/Demo bllization : Cosls associated with projed site Mobilizallon and Demobilization 1 LS $1,000.00 2 Removal of Existing PRV Control Panel, Conduit and Wirino 1 LS $500.00 3 PLC Coohd Panels: (DrawinEs E-06 thru E-10) 1 LS $17.100.00 4 Trenchlng/Boring, TBffic Contnol, site Restoration 1 LS $500.00 5 Panel Support Rack(s), Concrete pad(s), and Grou4ding 1 LS s4.000.00 6 Meter Panelboard and Breakers 1 LS $800.00 7 Elestrical Condult. Wire, Materials and lnstallation 1 LS $3,800.00I 1 Mobilization/Demoblllzation: Cosb associated with projed site Mobilization and Demobllization 1 LS $1,000.00 2 Removal of Existing PRV Control Panel, Condult, and Wiring 1 LS $500.00 3 PLC Contol Panels:1 LS $17,100.00 PRV'S 14 & 18 CONTROL SYSTEMS UPGRADE Project 10746 page 13 of 14 1 Meridian City Council Meeting Agenda June 26, 2018 – Page 67 of 246 (Drawings E-06 thru E-10) 4 Tronching/Borlng, Traffic Control, Sit3 Roslo6lion 1 LS $2,500.00 5 Panel Supporl Rack(s), Concrete pad(s), aM Grounding 'l LS $3,700.00 6 Meter Panelboard and Breakers 1 LS $500.00 7 Eeclrical Conduit, Wlre, Matorials afld lnstdlaion ,|LS $2,400.00 8 IestinE 1 LS $1,s00.00 r PRYS .I4 & 18 CONTROL SYSTEMS UPGRADE Project 1 0746 page 14 of 14 Meridian City Council Meeting Agenda June 26, 2018 – Page 68 of 246 a Bond No. IDC 44616 Performance Bond CONTRACTOR: (Name, legal snns ond address) AME Electric, lnc. 3621 Arthur St Caldwell, lD 83605 Document A3 12rM - 2010 OWNER: (Nanc, lcgal stons otd oddr*s) City of Meridian 33 East Broadway Ave., STE 106 Meridian, lD 83642 CONSTRUCTION CONTRACT Datc; June 11, 2018 Amounc $ 58,400.00 Description: (Nome and location) PRVS 14 & 18 CONTROL SYSTEMS UPGRADE BOND Date: June 11, 2018 (Nol eorlier thon Constnrction Contract Date) Amounu $ 58,400.00 Fifty Eight Thousand Four Hundred Dollars and 00/100 Modifications to thisBond: I Nonc ! Scc Scctioo 16 CONTRACTOR AS PRINCIPAL SURETY Conforms Mth The American lnstltute of Archltects AIA Document 312 SURETY: (Nane, legal sbns ond pincipl place of busircss) Merchants Bonding Company (Mutual) P.O. Box 14498 Des Moines, lA 50306 - 3498 Malllng Address for Notlces Merchants Bonding Company (Mutual) P.O. Box 14498, Des Moines, lA 50306-3498 (Corporate Seal)Company: Merchants Com F,.l Z Sigrature: Name F and Title: AttorneY-in-Fact Thls document has Impodant legal consequences. Consullatlon wlh an atlorney ls oncouraged with roepocl to lB completlon or modlfca{on. Any shgular refererrce lo Contrador. Sur€ly, Ovrn€r or olher paiy sha[ be consldemd plwal where appllcable. (Coryorate Seol)C'ompmy: AME Electric, lnc.-) Signahre: Name and Titler trt;i(*-3 P"e,"-id ;r (Any additlonal si5ztaturu oppeor on the lad poge otthls Perfonnance Bond) 6OR INFOAIWIflON ONLY -Name, address and telephone) AGENT or BROKER: OWNER'S REPRESENTATIVE: The Hartwell Corporation (Atphitect,Englneerorotherparg:) PO Box 400 Caldwell, lD 83605 208-459-1 678 A S-185ZAS U10 Fifty Eight Thousand Four Hundred Dollars and 00/100 Meridian City Council Meeting Agenda June 26, 2018 – Page 69 of 246 S I Thc Contlactor alld Sursty, joiDtly and scvcrally, bind thcmsclves, their hehs, cxccutoE, adminisLrotors, succ€slo6 ahd alsigrs to lhe Owner for tho perfonBr[ce ofthe Con$ruction Coou"sct utich is incorporEted hercin by rcfcrcnce, S 2lfthe Coutractor pcrforos the CoiFtruction ControcL lhc Surety ord thc Controctor shall have no obligatioo uudcr this Bond, exept whctr applicablc to lrorticipate in a conference as provided in Slction 3. $ 3 [ftherc is no Owner l)efault under lhe Constuctior Controct, th€ Surety's oblig6lion undcr lhis Bond stall. sc ater .'l the Owncr lirs providcs nolicc lo thc Conlraclor and thc Sudy lhst thc Owncr is considering dccl.dflg a Contmctor Def0ult. Such notice shull lndicote whether the Ovoer is requcsling a confetEnce omong the O\ rer, Conuactor aod Surety io discuss tlle Contractods pcrforoatrce. If0rc Ovincr docs not rcqucst ! conf.rcnce, the Suety may, wilhio lrvc (5) businass dnys after rcceipt of thc Oqmcr's rcticc, lequest such a conferctrce. Ifthe Surcty timcly rcquesls a conferencr, lhe Owner shall attcnd, Unless thc Olvncr agrees oth.rwisc, any confdeoce rcquesed urdcr this Scclioo 3.1 shall b€ held wilhin ten (10) business days ollhe Suret/s rcccipt ofthe Owne/s notlcc. Ifthe O\4er, the Coolracto! and the Surty a8tre, the Controctor shall be allonEd s rclsonlble time to pcrfoEr the Construction CoDtEct, but such afl 8grclmcnt shall tlot waive lhe Ovtiels righl, if.ny, sutsequcrtly to d€clare I Conliactor De&ulti.2 orc Ouacr declarcs 8 Coolractor Dcfault, tcrminatcs the Consuuctio! Cootact ald lodfies $e Surrty; and .3 tie O\wer has lgre.d to pay thc Bal$cc oflhe Contlact Pric. in .ccordance uitl the lerms oflhe Construction Contnct to lhe Surety or to a contractor selected io perform the Con$ruction Contract. S 4 Failurc oo lhc p8d ofthe Owner lo comply wilh the nod@ requirement in S.ction 3.1 Sall mt coistitute s failuro to comply with a condition pr€ccdcot !o lhc Surst),rs obllgations, or rclease the Surcty from its obligatioo3, erccpt to lhe ad€nt tie Sulty demonst ot€s actual prejudi@. S 5 Wheo the Owne! has sotisfed the conditioos of Sectioo 3, lhc Surcty shall promptly ond at tte Surcty'3 cxpense takr one oflhe following actlons: S 5.1 AIIaruc for the Coutraclor, wilh the clls€ot ofthe Ow,ler, to perform aod conplete thc Construction Contrsct; $ 5,2 Uudcrtakc to pofom 0od completc 6q Coostruclioo Contract itslli through its 6g.nts or indcFndcnt con(racto6; $ 5.3 Obtain bids or ncgotiated proposals from qualified contractors acq?table to thc Orvncr for a coDbact for pcrformance 8nd completion ofthe Conslruction Contrucl liangc fo. a contruct to be pr.paEd for exccution by thc Orvnq and a corltrsctor sclcctcd wifi the OwDels concunEncc, to b€ seclrcd with pcrforrraocr and payEcot boods cxecutcd by a qualilied surety equival€ot to thc boDds issued on the Cooslruction Contsact, and p1y to thc O$n€r the amounl ofdamagcs as dcscriM in Section 7 in o(ccss ofthe Balsncc ofthc Cbnkact hice incur€d by ii€ olvrler &! a result ofthe Con8acto. Default; or S 5.4 Waivc its .ight to pcrform and complete, ana[ge for completioo" or obtah a ncrv contlactor ond with .rasonable promptness und6 lhe cirqumstonccs: ,'l Aiier irv6tigation, dctcrmiog thc amount for which it may be liablo to thc Owner atr4 as soon as practicsblc aftcr th. flnount is dctcroincd, &akc paymcat to thc Oivtlgr; or .2 Deny liobility in whole or in part and oaify drc Owncr, citirlg drc |sasons for dcnial. 5 6 Ifthe Surcty does not proceed &5 Drovided h Section 5 with rcasomblc proEptoqs, thc Surcty shall be d.emed to bc in dcfault oo this Bood seveo dsys a0er rcclipt ofqo sdditiorul \Titlen nolice froE the Ovuer b thc Surety dcrnaDding that $e Surety perfotm iB obligatioos uDdet lhis Bond, and ore Ovner shall bc cntitlc{ to cnforcq any rsmedy availablc to the Owtrer. Ifdle Surcty procecds as pmvided in Section 5.4, snd thc O*acr rcfrscs thc paymcnt or the Surcty has denied liability, in lvhole or in patl' without fu hcr notlce thc Owrlcr shall bc eDtitled to enfotce any remedy avEilable to the Owner, s.1852,/AS U10 Meridian City Council Meeting Agenda June 26, 2018 – Page 71 of 246 $ 7 lftie Surety elecls !o aot uodet Section 5.1, 5,2 or 5.3, thcn the r€sponsibilitics ofthe Sulety to the Owncr slull not be grclt r than lltosc oftfic Cotltmcio. under lhe Conskuction Contracl, and the responsibilities ofthe Owner to the Surcty shall lot bc grcltcr Oan tlrccc gfthc Owncr undcr thc Construdion CootracL Subject to lhe commiment by lhe Owtrr to pay Oc Balare oflhc Coocact Pricg the Surety is obligated, wittrout duplication, for ,1 thc r$ponsibililies ofth€ Conkactor for conectib! ofdefcctive rvork and compledon ofthe Consbudlon C'ofltracti.2 addltioaal legal, desig! ptofessional and delay costs re.sulting from lhe CootloctoCs Delbulq {nd r€sulting Eom the actions or failurc to .ct ofdte Surety und.r Seclion 5; snd.3 .liquidatcd dafiagrq or ifDo liquidated dsmager alc spacified h tte coostruction Contract, octuat dom.ges clused by delayed p€rformance or soo-perforoancc of the Cootractor. S S lfthe Surcty clects to act under Scaion 5.1, 5.3 or 5.4, the Suret/s liabiliry is limited to the amount of this Bond. S l0 The Sulety herpby ldaives toticc ofany chaogq hcludirg chalgcs oftimc, to thc Consructlon Contrsct or to relakd subcootra$s, purrhas! orders and other obligatious. $ 1 'l Any proceeding, legol or equitoblq undcr this Bond may bc hrslitutcd in any cou ofcomp€tent judsdicliotr fu rie locaioo in s,hich the work or pan ofthc wod( is locatcd and shall be institutcd within two ycars aft.r a dccl$atlotr ofcootracto! Default or witbi! tv,ro ]!3rs oner fie conlractor ccascd \rorking or $'ithh hrro yeals aflcr thc Surcty rtfusB or failr to pcrforB is obligations undcr this Bond, whichcver occuts 6BL Ifthe provlslons ofthis Paragraph a.r€ void or prohibited by larv, dre minimum period of limitation available to sueties as ! defense in thejurirdiction of lhe suit shall bc appliGble. S 1 2 Noticc to tlc Sutcty, thc Orrncr or lhc Conlraclor shall bc moilcd or dclivqed to ahe addrcss shown on thc page on which thcir signoturc sppcaE. ! 0 Thc suEty shall notbe liablo to tho OwtBr or othe6 for obligations oflhe Contr0cto! ttst arc unrclstcd to 0rc Collgt uqtioo Co tract, and tho Balonc. oflhe Conkact Price shall not bc reduced or set offon ecsount ofany iuch ufirlatcd obllgltiofls. No rlghi ofactlon shall ac!ruc on this Bond to aay persoo or ortity other thar! thc owrcr or ilg hcirs, cxcsutoE, ldmiDistEtoB, successors ad assigns. S I 3 Whcn this Bond has been fumished to comply wit[ I stltutory or othcr legal requir€ment in the location wherc the const uction was to be pcrformed, rny provision in this Bond confliaint with said statutory or legal requirernent shail be deerned deleled hereftDm and provisioru confonning to srlch statutory or othe. legql rcquinment shall be de€med incorporstcd h€reh. Wheo so firnishcd, thc iotent is that 6is Bond shsll bc constucd os I stotutory bond and oot as a common loivbond, S 14 Delinltlons S 14.1 galanco of tho Contract Prlce. Thc lolal amouit payable by the Owrcr to th€ Cotrtracto! uader lhc Constructio! Conhad ancr all prcp.r adjusttnctb havc bccn madq iocluding allorvance lo lhe Codractor of .ny amouots rcceived or to be received by the Owner in setdeoent of i$urancc or othcr claims fo. daoages to whic[ lhe Contractor ls enritle4 rcduced by all valid ond propr payments madc ro or on b€halfofthe Conlractor ulder the Cons[uction Contract. $ 14.2 Constructlon Contfacl. 'lhe agrcuent betwren thc Orvncr snd Conhactor identilied on lhe cover poge, includinS all Contract DocumerlG 8nd changes made to the aBr€erne[t atd the Coolract Documenls, 5 14.3 Contractor Defaull Failur€ ofthe Conhsctor, rvhich has not bcm rqnedi€d or waivcd, to p.f,fonrl or othcnvisc to comply with o material term oftlE Colstsuctioo Contrsct. S 14.4 Owner Default Failure ofthe Orwgr, which has aot beea remedied or waive4 to pay the Contraclor as required under the Construction Cont sct or to perform snd complcte or comply with the other mslerisl terms ofthe ConsuuctioD Co[trscl S '14.5 Contract DocumenE. All the docllments that comprise th! agrcement bctqrccn the O$ner srd Confactor. $ 15 If this Bond is issued for an ogrcement between a Conhsctor otrd sub.$nkactor, lhe term Conractor in this Bood shstl bc dclmcd to bc SubconLacto. and the term Owner shnll be deemed to be Contrrtor. s-t85zAS B/10 Meridian City Council Meeting Agenda June 26, 2018 – Page 72 of 246 5 15 Modifications lo this bond arc as follows: (Spdce h wfid.d belo\t/for odditional signatutes dadded Nt,les, oth.r lhon thate Weaing on the cover Wge.) CONTRACTOR AS PRINCIPAL SUREry Compatry: (Cotpolat. Seal) gompily:(Cotpobte SeaA signaturc:signaturc: Nomc and Addrcss Name and Title: Address s-l85ZAS 8/10 Meridian City Council Meeting Agenda June 26, 2018 – Page 73 of 246 Bond No. IDC 44616 Payment Bond CONTRACTOR: (Nane, legal stans aad addr*s) AME Electric, lnc. 3621 Arthur St Caldwell, lD 83605 Signaturc: Namc aud Tittc; (Any addttlonal slgnatures appear on the last page o/this Paynent Bond) (FOR NFOR*IATION ONLY - Name, addrcss and telefitone) Document A3 12rM - 2010 Conforme wlth The American lnstitute of Architects AIA Document 312 SURETY: (Naote, legal status ottd principl place of businesg Merchants Bonding Company (Mutual) P.O. Box 14498 Des Moines, lA 50306 - 3498 Malllng Address for Notlces Merchants Bonding Company (Mutual) P.O. Box 14498, Des Moines, lA 50306-3498 OWNER: (Name, legal stans and addre*) City of Meridian 33 East Broadway Ave., STE 106 Meridian, lD 83642 CONSTRUCTION CONTRACTDate: June 11,2018 Amomt: $ 58,400.00 Fifty Eight Thousand Four Hundred Dollars and 00/100 Description: (Nante and location) PRVS 14 & 18 CONTROL SYSTEMS UPGRADE. BONDDuter June 11 , 2018 (Not earlier than Constntcfion Contmct Date) Amounr $ 58,400.00 Fifty Eight Thousand Four Hundred Dollars and 00/100 Modifieations to 0ris Bond: @ None ! See Section t8 CONTRAGTOR AS PRINCIPAL SUREWCompany: (Coryorote tieal) Compaly: AME Electric, lnc. Merchants This documont has important legal consequoncss. Consullatlon wlth an attomey ls encouraged with rospod lo lt6 completlon or modificau6n. Any slngular reference to Contraclor. Sumly, Orner or other party shall be consuered plural wher6 appllcable. (Corporate Scal) Signature: Namc Baughm and Tirlq Attorney-in-Fact OWNER'S REPRESENTATIVE: (Architact, Eaginaer or other party:) AGENT or BROKER: The Hartwell Corporation PO Box 400 Caldwell, lD 83605 208-459-1 678 $21,(9lAS 8110 Meridian City Council Meeting Agenda June 26, 2018 – Page 74 of 246 S I lhc Conlractor and Sffcty, jointly 6nd sctcrally, bind themselves, thcir hcin, cxccutors, udmbisullors, succcssoE and assigE to thc Oencr to pay for labor, materials and equipment fumished fff use in the perfonnsncc oflhe Consbuction Contr0ct, vhich is incorponted h€rein by Bf.rence, subjet{ to the followidg terms. 5 2If (he Confi-actor Fomptly mokes psyncat of.ll suBrs duc to Clsimaob, and dcfcnds, indennifies sDd hol& har! gis thc Owrcr from claims, demands, Iiens or suils by any penon or cnlity sceking paymcnt for labor, malcriab or cquipmcot fumishrd for usc in thc perfomDnce ofthc Construction Contr0cL thcn thc Surcty .nd fic Contiactor shall havc no oblig.tion under this Bond. S 3 IftheG is no Ownq Default undcr thc Construction Conlracl, thc Surrty's obligatioo to the Owncr nnde. this Bond shall srise aner fie O\uEr has promptly Dotificd thc Conlracto! a.d thc Surcty (at thc addrcss describ€d in Sedion 13) ofclaimr, dcmands, licas or suits against the Owtler o. the Owne/s propcdy by any pc6on or enlity seekiog psymeit for labor, materials or equipmeDt funished for use in thc pcrformancc ofthe Cooslruction Contract .nd tcndcrcd dcfsnsc of $uch clsimq dcmands, licDs or suils to thc Contructor ard thc Sur€ty. ! 4 when the Owner has sathlied the corditions in Section 3, the Surety shall promptly ,nd at the Surct/s expcnse dcfcnd, indcmni$ and hold harn css lhc Owner against ! duly tcnde..d olaim, demand, liert or suil S 5 Thc Surctys obligatioB to a Claimaot uoder this tsold sh0ll sdse nfler the follorving: S 6.'l Claima*s, who do not have a diEct conFrct with th. Cotrt actor,.1 have fumisled a writt€n notie ofnon-poymetf to the Contractor, ststirg tyith iub6tartial sccrlr€ry lhc amount clslmcd and lhc namc ofthc prrty to whom the matcrials wE{c, or equipmcnt was, fumishcd or supplicd or for rvhom thc labor vas dooe or performoq wilhin nindy (90) dsys ofter hrvilg last pef,formed labor or l&st fumlshcd matcrials or equipm€nt ilcluded io trc Clsimi ond' ,2 havs scnl a Claim lo thc Sutcty (at thc addrcss desoriM h Section l3). S 5.2 Claimoots, who arc cmployqd by or havc e dirrct contract uilh tbe Contsacto!, have seat a Claim to the Surety (at Ihe address de,scribed in S€ction l3). $ 6 Ifa notice of non-payment r€quircd by Scctiotr 5.1.1 is gircn by the Owner to the Contractor, that is sumcient to sotisfy a Chimont's obli8otion to furdsh a witten notlce ofnon-paymeht under Section 5.1,1. S 7 When a Claimaot has satislied the co[ditioN ofsectioos 5,1 or 5.2, whichcver is applicable, tie Surcty shall promptly md at thc Surcly's cxpense take the following actions: 5 7. 1 Send an aNw.r to the Claiman! lvilh a copy to the Ormer, within sixty (60) days after receipt of thc Claim, statilg thc amounls thst arc undisputed and the bosis for challenging any lmoutlts thal slc dbputad; ond $ ?.2 Pay or oronge for payment ofaoy mdisFrled aaouDts. S 7,3 Thc Surcty's lailur€ to dischlrgc its obligations undcr Section 7.1 or Section 7.2 shall not bc dccmcd to constitute a waiver ofdcfensc! the SuEty or Contraclor may have or ocquire as tro a Cloim, cxcept 8s to urdisputed srnounls for which thc Sulcty and Cl8imant bave r€act€d grcement, It however, 6e Surety fails to disdurge its obligations undcr Scction 7.1 or Scction 7'2' thc Surcty shall indeordfy tbc Claimant for the rctlmable at(omqFs fccs lhc Claimant iocurs thqrcaner to rccover ary surns found !o bc due ard owing to the Clsinant, S 9 Amounts owed by the OwDer to lhe Contsactor urdcr thc Constluction Co ract shall be used for the performance ofthc Constructiol Cootract o,ld to satisry daims, ifanyr undq 8ny oomlruction pcrformance bond. By the Cotrkador ftmishing 6nd th. Owner Ecccpting this Bond thcy ogrcc thrt 8ll funds caacd by thc Cortractor in the performance oft[e Coaslruction Conract ale dedicated to satisfr obligations ofde Conlractor and Surcty under this Bond, subjecl to the Ourcls priodty to use tlle funds for the complction ofthc work, , s-z't49/AS 8,/10 S q The Surety's total obligstion sh.ll not cxcccd lh€ arnounl ofthis Bon4 plus the amount ofrcsson0ble sttomey's fecs providcd undcr Sccliofl 73, and the amount ofthis Bood shall be qedited tor my paymrnts m0de in good fsith by lhc Surcty. Meridian City Council Meeting Agenda June 26, 2018 – Page 75 of 246 S I 0 Thc Surcty sh8ll lot bg lirblg to tbe Owner, ClaiEants or olhers fo! obli8alions ofthe Codrac.tor that llc urslated to tllc Coushu.tlon Co.rtmct, Thc Owner shall Dot be li.ble for the pqmeot ofaoy costs or cxpe,lsqr ofaoy Claiead udcr this Bond, and siall havc uoder this Boad no obligatio! to m[kc poymeots tq or give aotice on beholfot ClsiDs.lts or olierwise h6ve any obligatioDs to ClaiElnts under tttis Bond, S 11 The Surety herrby rvaives loticc ofatry chat€9, includiDg daryes of tiDg to the Construction Contract d to r€lated subcontracts, purchrso orders and olher obligatioos. $ 12 No suit or action sh0ll bc commcnccd by a Clai&art ood€r ttlr Botrd otler lh0n i! o court ofodopetentjurisdiction h the st te iD }ttigb the p!oj.c't tlut is lhc subjcct ofthc Co,lstrucdon Co raclls locatcd or 6fl.r ftc cxpiiatioo ofone yesr tom lhe dste (l) on ihich thc Clri6aot scot a Claim lo tlle Surcty pulsusnt to Scction 5.12 or 5r, or (2) oo sriich the lost labor or service w03 p€rfomed by snyore or thc Isst rtrstsrials or equiprent rlctc fumi5M by alyone under Oe Cottstrucdon CooEact, u,l chever of(l) or (2) Iirit occqrs,Ifthc povistoos ofthls Psragraph qa yoid or prohibited by lrw, lbe nldmulr period oflinitation available lo surelics as E defense h lh€ju.isdiclioo ofthc suit shall bo ryplicable, S 1 3 Notice aad Claims to tho Sutety, &e oryner or the Contraclo, sball bc oailcd or delivercd to thc addrc$ shovrtr on the page on which Iheh signature app€ars. Actual receipt ofno{ic€ or Claios, howwcr accomplisho( shall be suflicicnt corlpliance as ofthe date rrceived. $ 14 When this Bond bas bccn ftunishcd to comply wilh a ttairtory or olhe! lcg6l rcquircnent ir th6 location where the construotion was to be pcrformed, aoy provision io lhis Bond coofllctlog uith said it{hrtory or legal rcquireineot shall te deemed del€led her€&om ard provisioE coofolEing to such dahtory or othcr legal requtement shall be deenred incorporated herEin. \Ihcn so fumishc4 thc iltcot is that this Bond sholl be cooskucd as I stntutory bond and trot as a corollolr law bond. $ 15 Upon requcst by any lerson or sntity sppesrirg !o be a polentisl bcncfioilry ofthis Botr4 thc Cootractor and Oetr6 slull promptly finnistr a clpy ofdfs Ilold or shall pcnnit c copy to bc madc. S 16 Definillons S 16.1 Clalm. A uEitten staGment by tle Claimat including at a minimum: .1 fte namc of th! Claimant; .2 lhe flame ofthe person for whom lhc labor llas dong or matedals oI cquipmcnt fumishcd;.3 a copy oftbc agntmcnt or purhasc ordcr pursua to nhich labor, oat .ials or cquip[crt was fumishcd for use in tllc pcrfomtarce of thc Colstuction Corlracti.4 8 bdefd€rqiptioo ofthe labor, materials or equipmeot lirnisted; .5 thc dala or which Os Claimoot lost D€rfomcd labor or las( filEished msteriqls or equipmeDt for use h the perfonEece ofthe Constluction Cooltacq .6 the tohl amouot carocd by th€ Clalomt for Iabor, materials or rquipment furnished 6 ofdrc dste oflho Cleim; ,7 the tolal amount ofprcvious poymcnts recetvcd by thc Clalnant; aod .8 the btalonount due ond unpaid to the ClaiErd for labor, materials or cqulpmcnt fumlshed as ofthe dlt€ ofthe Cl6im. S 15.2 Claimant. A! individull o. entity havbg a dir€ct contract with the CoDhaclor or ryiti a rubcofltiactor ofthe Contraclor to fumish labor, hatdials or equipment for use in lhe perfonnaaca ofth€ Colstuciion Codract. Thc tem Clalnart also ilcludls .!y lndlvidual or cntity thrt hos lightirlly asserled a claim under an opplicablc occhanicb liea or similar ststut; agaiEt tbc rcal property upon rvhich the Prcject k located. ThE iDlEnt of0 s Bond sholl be to include without limitatioo in thc tcrms "ldor, materials or equipmetrt" th{t port ofwatcr, gas, ponar, ligftt, heat, oil, gasoline, telephone seivice or rrltal cquipocol used in the Co6tsuction cotrtacl schitecturdl and engine.dng services requted for lerforElelae ofth€ work ofthe Contractor and the Codractor's $rbcontractoB, and allother items fq Mich a mecb0nids licn may be aescned h thcjurisdlctioo vhcrc thc labor, matcrials or cquipmert wcr. fumishcd. S 16.3 Constructlon Contract, Th. agreement betweer orc Orvrter ond CorFaotor ideDtificd on &c cover page' itrcluding 0ll Codract Docuoe6ts asd all changes rD6de to the agr€€Dent ard lhe Conhact DocuocDts. s21 19/AS 8/1 0 Meridian City Council Meeting Agenda June 26, 2018 – Page 76 of 246 S 16.4 Owner Defaull. Failulc oftlE Oalrcr, which has dot been rcmcdd or waive4 to pay thc Contraclor as rcqulrcd ilndcr Oc Construcllon Contract or to pcrform atrd coEplete or comply witb dre otier molerial l,erms oflhc Conskuction Cont lct 5 I 6.5 Corlllact DocumenG, All the docuoeds that comprise the agrtcm.nt betwcen the Owner ard Contractor. S 17 lfthis Bord is issued for a! ag€emcd betweeo a Coobactor sod subcolkactor, lhe term Conhaclor in this Bond shall bc dccmcd to be Subcqtactor srd the term Owner shall be deemed to be Contmcto( $ 18 Modifications to this bord ere !s follows: (Space b yovlded bclov tot addtltondl tlgt oluet dsd<led Wriot, olhcr lhan lhote ag)earing on the cover Fge) CONTRACTOR AS PRINCIPAL SURETYCoopany: (CoryorateSeol) Co.npary:(Coryomtc S.al) Slgnatuc:Signaturc: Natne atd Titlel Addrqrs Natne and Titlc: Address 92149/AS 8/10 Meridian City Council Meeting Agenda June 26, 2018 – Page 77 of 246 MrncrmNTF\ BONDING COMPANY, POWER OF ATTORNEY Know All Persons By These Preser s, that iTERCHANTS BONDING COIVPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, lNC., both being corporations ofthe State of lowa (herein collectively called the 'Companies") do hereby make, constitute and appoint, indavidually, DeRay Perry; Jordan S Smith; Karl F Baughman; Lynn Hawley; Raymond L Wolfe; Sally Perry; Spenc€r T l\4onk; Staci Matheson; Tina L Cooper; Todd R tvlary; Traci Mcclure; Zachary A Dehne their lrue and lawful Atlorney(s)-in-Fact, to sign its name as surely(ies) and to execute, seal and acknowledge any and all bonds, undertakings, conkacls and other writlen instrumenls in lhe nature thereof, on behalf of the Companies in theh business o, guaranleeing the fidelity ofpersons, guaranleeing lhe performance of contracls and executing or Ouaranleeing bonds and undedakings required or permitled in any aclions or proceedings allowed by law. This Power-of-Atlomey is granted and is signed and sealed by facsimile under and by authority of the following 8y-Laws adopted by lhe Board ol Direclors of lvlerchants Bonding Company ([4utual) on April 23. 2011 and amended August 14,2015 and adopted by lhe Board of Directors oI lvlerchantsNalional Bonding, lnc., on October 16, 2015. "The President, Secretary, Treasurer, or any Assistant Treasurer or any Assislant Secrelary or any Vice President shall have power and aulhorily to appoint Attorneys-in-Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof." "The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic lransmission lo any Power of Attomey or Certifcalion lhereof authorizing the execulion and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company, and such signalure and sealwhen so used shallhave the same force and effect as though manually fixed." ln conneclion with obligations in favor of the Floida Departmenl ot Transportalion only, it is agreed that lhe power and aut hority hereby given to the Attomey-in-Fact includes any and all consents ,or the release of retained percenlages and/or fnal estimates on engineering and construclion conkacls required by the State of Florida Department of Transportalion. lt is tully understood lhat consenting lo the State ofFlorida Department of Transporlation making payment of the final estimate to the Contractor and/or its assignee, shall not relieve this surety company of any of its obligations under ils bond. ln connection with obligations in favor ol lhe Kentucky Department of Highways only, it is agreed that the power and authority hereby given to the Attorney-in-Facl cannot be modifed or revoked unless prior writlen personal notice of such inlent has been given lo lhe Commissioner- Deparlmenl of Highways of the Commonwealth of Kentucky at least thirty (30) days priorto lhe modifcation or revocation. ln \Mtness Whereof, the Companies have caused lhis instrumenl to be signed and sealed thas 5th day of April . 2017 ,$*,3I#i;.,. l'i-,'Y -"- ?'r'gl:<:-:.-o,.. 2003 ,..o.! srArEoFrowA 't::*':.i.,f COUNTY OF DALLAS ss. 't!Sto;otfeif.* " E;=i'.r':. 1933 ..e-.. '::1r*.rr.-1-.):' MERCHANTS BONDING COMPANY (MUTUAL) MERCHATS NATTONAL BONDTNG. rNC. 'y'3""'fu On lhis this sth day of April 2017 , before me appeared Larry Taylor, lo me personally known, who being by me duly sworn did say that he is President of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, lNC.; and lhat the seals affxed to the foregoing instrumenl are the Corporate Seals of the Companies; and that the said instrumenl was signed and sealed in behalf of the Companies by authority oftheir respeclive Boards of Directors. fxl'ffi' AUCIA K. GRAII Commission Number 767430 li,ly Commission Expires April 1, 2020 Notary Public (Expiration of notary's commission does not invalidate this inslrument) l, Wlliam Warner, Jr., Secretary of MERCHANTS BONDING COMPANY (MUTUAL) ard MERCHANTS NATIONAL BONDING, lNC., do hereby certify that lhe above and foregoing is a lrue and conect copy of the POWER-OF-ATTORNEY executed by said Companies, which is still in full torc€ and etlecl and has not been amended or revoked. ln Witness Vvhereof, lhave hereunto set my hand and affixed the sealofhe Companies on this 11th day of June ,2018 Ot'^- K- e.J.-- ZZr.z.--,- 4Z*4 POA 0018 (3/17) f.},tti., €i'o'i 2oo3 ..':fi ir:. 1e3i 't*: jris'r1:1; 3, . .p:):' Secrctary Meridian City Council Meeting Agenda June 26, 2018 – Page 78 of 246 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTR INSD WVD PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD JWISE Zach Dehne 06/20/2018 AMEELEC-01 A Z89475 A Z89475 B UB8J245786 A Z89475 A Z89475 Prod/Comp Ops 1,000,000 1,000,000 1,000,000 0 5,000,000 5,000,000 5,000,000 3,000,000 1,000,000 3,000,000 10,000 500,000 1,000,000 1,000,000 X X X X X X X X A Z89475 01/01/2018 01/01/2019 01/01/2018 01/01/2019 01/01/2018 01/01/2019 01/01/2018 01/01/2019 01/01/2018 01/01/2019 01/01/2018 01/01/2019 City of Meridian and all elected officials, officers, employees, agents and volunteers are named additional insureds on a primary/non-contributory basis, waiver of subrogation applies, per forms CB7191 05/13, CB7242 05/13, CB7268 08/15, CA7214 10/98, CA7241 03/03 & WC000313. (provided). The Hartwell CorporationPO Box 400Caldwell, ID 83606 (208) 454-1114(208) 459-1678 City of Meridian 33 East Broadway Ave Suite 106 Meridian, ID 83642 AME Electric, Inc. 3621 Arthur Street Caldwell, ID 83605 Acuity Charter Oak Fire Insurance Co 14184 25615 X X zach@thehartwellcorp.com X X X Blanket Deductible 250,000 500 Rented Tools/Equip Rented Tools/Equip Meridian City Council Meeting Agenda June 26, 2018 – Page 79 of 246 Meridian City Council Meeting Agenda June 26, 2018 – Page 80 of 246 Meridian City Council Meeting Agenda June 26, 2018 – Page 81 of 246 Meridian City Council Meeting Agenda June 26, 2018 – Page 82 of 246 Meridian City Council Meeting Agenda June 26, 2018 – Page 83 of 246 Meridian City Council Meeting Agenda June 26, 2018 – Page 84 of 246 Meridian City Council Meeting Agenda June 26, 2018 – Page 85 of 246 Meridian City Council Meeting Agenda June 26, 2018 – Page 86 of 246 Meridian City Council Meeting Agenda June 26, 2018 – Page 87 of 246 Meridian City Council Meeting Agenda June 26, 2018 – Page 88 of 246 Meridian City Council Meeting Agenda June 26, 2018 – Page 89 of 246 Meridian City Council Meeting Agenda June 26, 2018 – Page 90 of 246 Meridian City Council Meeting Agenda June 26, 2018 – Page 91 of 246 City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 6G Project/File Number: Item Title: City Financial Report for Mav 2018 Meetina Notes U✓ OPMED REPORT NAME PAGE # Fund Balance - General 2 Fund Balance - Enterprise 3 Investment Graphs 4 WATER - Budget to Actual Comparison 5 WWTP - Budget to Actual Comparison 6 Public Works/Billing Budget to Actual Comparison 7 Enterprise Fund - Budget to Actual Comparison 8 Enterprise Fund - Graphs 9 Utility Sales Revenue Comparison 10 General Fund Expenditures - Budget to Actual Comparison 11 General Fund - Graphs 12 General Fund Revenue - Budget to Actual Comparison 13 Community Development - Forecast 14 Community Development - Budget to Actual Comparison 15 Community Development - Graphs 16 Impact Fund - Summary 17 Overtime Graphs 18 Volunteer Hours 19 Vacant Positions 20 Internal Transfers 21 Revenue & Expense Details 22-61 Table of Contents FINANCE REPORT May 2018 CITY of MERIDIAN Month 8 of FY2018 (Oct 1 - Sep 30) 1 of 21 Meridian City Council Meeting Agenda June 26, 2018 – Page 93 of 246 CITY of MERIDIAN FY2018 General Fund Balance Projection (based on approved Budget) As of 6/6/2018 Unrestricted Restricted Restricted Restricted Restricted Restricted Fund 01 Fund 07 Fund 07 Fund 07 Fund 08 Fund 55 BUDGET Based Fund Balance PROJECTION General Fund Parks - Impact Fire - Impact Police - Impact Public Safety Capital Improve. Total Unrestricted Fund Balance As of 9/30/17 32,474,676 $ 6,263,470 $ 5,108,042 $ 1,172,284 $ 386,687 $ 8,045,257 $ 53,450,416 $ Current Year Revenue & Expenditures Fiscal Year 2018 Budgeted Revenue 49,160,188 $ 1,053,000 $ 560,000 $ 196,436 $ -$ 2,000 $ 50,971,624 $ Fiscal Year 2018 Budgeted Ops Expenses 47,524,767 $ -$ 20,000 $ -$ -$ -$ 47,544,767 $ Fiscal Year 2018 Budgeted Cap Expenses 2,833,178 $ 3,085,000 $ -$ -$ -$ 3,033,000 $ 8,951,178 $ Fiscal Year 2018 Budgeted Transfers (2,839,082) $ -$ -$ -$ 280,970 $ 125,499 $ (2,432,613) $ Beg FY18 Current Yr NET Revenues (Expenditures) 1,641,325 $ (2,032,000) $ 540,000 $ 196,436 $ (280,970) $ (3,156,499) $ (3,091,708) $ Net Projected Fund Balance 34,116,001 $ 4,231,470 $ 5,648,042 $ 1,368,720 $ 105,717 $ 4,888,758 $ 50,358,708 $ FY2018 Amendments Comprehensive Plan Consultant 214,954 $ 214,954 $ Building & Electrical Plan Review and Inspection Services 925,582 $ 925,582 $ Community Development Technology Improvements 546,903 $ 546,903 $ ommunity Development Tenant Improvements 284,868 $ 284,868 $ Pine Ave Fiber Conduit 19,900 $ 19,900 $ Idaho Humane Society Contract Addendum 11,000 $ 11,000 $ Exhaust/Carcinogen testing at Station 1 and 3 4,000 $ 4,000 $ Revenue reduced due to Budget Notice publication error 50,489 $ 50,489 $ City Summer Picnic from Enterprise Fund 70 $ 70 $ Personnel Reclassification (1,891) $ (1,891) $ Homecourt Lighting Fixtures 7,000 $ 7,000 $ -$ Total Amendments 2,062,875 $ -$ -$ -$ -$ -$ 2,062,875 $ Current Yr NET change to fund balance Rev (Exp) (421,550) $ (2,032,000) $ 540,000 $ 196,436 $ (280,970) $ (3,156,499) $ (5,154,583) $ Net Projected Fund Balance after Amendments 32,053,126 $ 4,231,470 $ 5,648,042 $ 1,368,720 $ 105,717 $ 4,888,758 $ 48,295,833 $ FY2018 Carryforwards Carryforward Operating 565,837 $ 565,837 $ Carryforward Capital 1,574,035 $ 4,341,654 $ 4,266,500 $ -$ 300,542 $ 10,482,731 $ Carryfoward Adjustment (346,387) $ (2,638,267) $ 449,500 $ -$ (201,660) $ (2,736,814) $ FY18 Comm Dev Transfer 2,641,404 $ (2,641,404) $ -$ FY18 Public Safety Fund Transfer 1,000,000 $ (1,000,000) $ -$ -$ Total Carryforwards 5,434,889 $ 1,703,387 $ 4,716,000 $ -$ (1,000,000) $ (2,542,522) $ 8,311,754 $ Net Projected Fund Balance after Amendments & Carryforwards 26,618,237 $ 2,528,083 $ 932,042 $ 1,368,720 $ 1,105,717 $ 7,431,280 $ 39,984,079 $ Operating Reserves - 4 months 15,825,455 $ 15,825,455 $ Benefits Reserve -$ Total Reserves and Adjustments 15,825,455 $ -$ -$ -$ -$ -$ 15,825,455 $ Net Projected Fund Balance after Reserves (Budget Based) 10,792,782 $ 2,528,083 $ 932,042 $ 1,368,720 $ 1,105,717 $ 7,431,280 $ 24,158,624 $ Unrestricted Restricted Restricted Restricted Restricted Restricted ACTUAL NET FUND BALANCE as of 05/31/2018 Fund 01 Fund 07 Fund 07 Fund 07 Fund 08 Fund 55 General Fund Parks - Impact Fire - Impact Police - Impact Public Safety Capital Improve. Total Unrestricted Fund Balance as of 09/30/17 32,474,676 $ 6,263,470 $ 5,108,042 $ 1,172,284 $ 386,687 $ 8,045,257 $ 53,450,416 $ FYTD Actual Revenues 32,473,850 $ 1,762,228 $ 1,235,228 $ 344,846 $ 1,750 $ 77,471 $ 35,895,373 $ FYTD Actual Operating Expenses 28,427,167 $ 1,514 $ -$ -$ -$ -$ 28,428,681 $ FYTD Actual Capital Expenses 1,193,104 $ 2,022,037 $ 144,475 $ -$ -$ 21,047 $ 3,380,663 $ FYTD Actual General Fund Transfers 1,784,646 $ -$ -$ -$ (1,000,000) $ (2,641,404) $ (1,856,758) $ ACTUAL NET FUND BALANCE as of 05/31/2018 33,543,609 $ 6,002,147 $ 6,198,795 $ 1,517,130 $ 1,388,437 $ 10,743,085 $ 59,393,203 $ NOTE: Budget Based Fund Balance reflects if ALL approved spend for the year occurs by 09/30/18 Actual YTD Fund Balance reflects actual spend to date, no future spend or reserves included 2 of 21 General Fund Balance Meridian City Council Meeting Agenda June 26, 2018 – Page 94 of 246 CITY of MERIDIAN FY2018 Enterprise Fund Balance Projection (based on approved Budget) As of 6/6/2018 Unrestricted Fund 60 BUDGET Based Fund Balance PROJECTION Enterprise Unrestricted Fund Balance As of 9/30/17 50,411,648 $ Current Year Revenue & Expenditures Fiscal Year 2018 Budgeted Revenue 38,461,568 $ Fiscal Year 2018 Budgeted Ops Expenses 16,503,497 $ Fiscal Year 2018 Budgeted Cap Expenses 37,573,000 $ Fiscal Year 2018 Budgeted Transfers 2,839,082 $ Beg FY18 Current Yr NET Revenues(Expenditures) (18,454,011) $ Net Projected Fund Balance 31,957,637 $ FY2018 Amendments SCADA System Administrator 108,977 $ Well #29 20,000 $ Collections Equipment Facility Construction 77,500 $ City Summer Picnic to General Fund (60) $ Total Amendments 206,417 $ Current Yr NET change to fund balance Rev(Exp) (18,660,428) $ Net Fund Balance after Amendments 31,751,220 $ FY2018 Carryforwards Carryforward Operating 1,116,130 $ Carryforward Capital 32,051,136 $ Carryfoward Adjustment (11,689,611) $ Total Carryforwards 21,477,655 $ Net Projected Fund Balance after Amendments & Carryforwards 10,273,565 $ Operating Reserves - 6 months 8,509,811 $ Depreciation Reserve -$ Emergency Reserve 1,000,000 $ Total Reserves 9,509,811 $ Net Projected Fund Balance after Reserves (Budget Based) 763,754 $ ACTUAL NET FUND BALANCE as of 05/31/2018 Actual Fund 60 Unrestricted Fund Balance as of 09/30/17 50,411,648 $ FYTD Actual Revenues 28,305,020 $ FYTD Actual Operating Expenses 9,532,776 $ FYTD Actual Capital Expenses 23,025,606 $ FYTD Actual General Fund Transfers 1,856,758 $ ACTUAL Based NET FUND BALANCE as of 05/31/2018 44,301,528 $ 3 of 21 Enterprise Fund BalMeridian City Council Meeting Agenda June 26, 2018 – Page 95 of 246 City of Meridian Investments and Cash Position FY2018 for Month Ending 5/31/18 City of Meridian Investment Portfolio Govern Bonds $25,895,447 Muncipal Bonds $1,128,275 Certif of Deposit $0 Investor Cash $494,890 FIB MoneyMarket $2,062,675 Cash $2,383,679 Idaho Bond Fund $20,753,966 Idaho State Pool $51,979,149 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00% 3.50% 4.00% 4.50% Yield by Investment Type $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 General Enterprise City of Meridian Interest Income by Fund (GF includes restricted and designated funds) Total Budget Budget YTD Actual YTD Prior YTD $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 $70,000,000 General Enterprise Fund City of Meridian Investment/Cash Balance by Major Fund (GF includes restricted and designated funds) FY2018 FY2017 4 of 21 InvestmentsMeridian City Council Meeting Agenda June 26, 2018 – Page 96 of 246 $(* Annual Water Meter Purchase $98K Eagle Rd Emerg Repair City of Meridian Water Department Incuding PW Admin Costs - Enterprise Fund Budget to Actual Year to Date Comparisons FY2018 for Month Ending 5/31/2018 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ WATER OPERATIONS AND MAINTENANCE Revenue Water Sales 9,143,151 $ 6,095,434 $ 4,998,440 $ (1,096,994) $ -18% 4,751,550 $ 246,890 Miscellaneous 270,000 $ 180,000 $ 275,150 $ 95,150 $ 53% 235,102 $ 40,048 1/2 Billing/Public Works 473,185 $ 315,456 $ 371,005 $ 55,549 $ 18% 436,859 $ (65,854) Total Revenue 9,886,336 $ 6,590,890 $ 5,644,595 $ (946,296) $ -14% 5,423,511 $ 221,084 Personnel Costs Administration 259,683 $ 173,122 $ 167,646 $ 5,476 $ 3% 150,421 $ 17,225 Operations 560,958 $ 373,972 $ 367,125 $ 6,847 $ 2% 340,242 $ 26,883 Distribution 622,270 $ 414,847 $ 421,737 $ (6,891) $ -2% 378,587 $ 43,150 Production 371,812 $ 247,875 $ 140,986 $ 106,888 $ 43% 173,065 $ (32,078) Backflow Prevention 132,759 $ 88,506 $ 105,062 $ (16,556) $ -19% 70,907 $ 34,155 1/2 Billing/Public Works 2,258,053 $ 1,505,369 $ 1,240,414 $ 264,954 $ 18% 1,119,718 $ 120,697 Total Personnel Costs 4,205,535 $ 2,803,690 $ 2,442,971 $ 360,718 $ 13% 2,232,940 $ 210,032 Operating Costs Administration 550,260 $ 366,840 $ 251,930 $ 114,910 $ 31% 275,004 $ (23,074) Operations 484,325 $ 322,883 $ 421,626 $ (98,742) $ -31% 86,252 $ 335,373 Distribution 283,480 $ 188,987 $ 229,666 $ (40,679) $ -22% 115,368 $ 114,297 Production 940,460 $ 626,973 $ 608,324 $ 18,649 $ 3% 461,357 $ 146,967 Backflow Prevention 87,440 $ 58,293 $ 45,497 $ 12,796 $ 22% 49,572 $ (4,075) General Fund Transfer 1,258,915 $ 839,277 $ 864,601 $ (25,325) $ -3% 671,499 $ 193,103 1/2 Billing/Public Works 1,112,511 $ 741,674 $ 442,557 $ 299,117 $ 40% 479,495 $ (36,939) Total Operating Costs 4,717,391 $ 3,144,928 $ 2,864,201 $ 280,727 $ 9% 2,138,549 $ 725,652 Operating Income (Loss) 963,410 $ 642,273 $ 337,422 $ (304,851) $ 1,052,022 $ (714,600) Capital Outlay Operations Administration 145,905 $ 97,270 $ 13,847 $ 83,423 $ 86% 272,137 $ (258,290) Operations 30,000 $ 20,000 $ 21,302 $ (1,302) $ -7% -$ 21,302 Distribution 178,000 $ 118,667 $ 139,140 $ (20,473) $ -17% 119,278 $ 19,862 1/2 Billing/Public Works 41,739 $ 27,826 $ 25,648 $ 2,178 $ 8% 63,513 $ (37,865) Total Capital Outlay 395,644 $ 263,763 $ 199,937 $ 63,826 $ 24% 454,929 $ (254,992) Net Income (Loss) from Operations 567,765 $ 378,510 $ 137,486 $ (241,025) $ 597,094 $ (459,608) WATER CONSTRUCTION Revenue Residential Assessments 3,263,505 $ 2,175,670 $ 3,154,827 $ 979,157 $ 45% 2,339,536 $ 815,291 Commercial Assessments 294,000 $ 196,000 $ 380,188 $ 184,188 $ 94% 289,592 $ 90,595 Interest 150,000 $ 100,000 $ 175,497 $ 75,497 $ 75% 134,830 $ 40,667 Miscellaneous -$ -$ 2,410 $ 2,410 $ -$ 2,410 Total Revenue 3,707,505 $ 2,471,670 $ 3,712,922 $ 1,241,252 $ 50% 2,763,959 $ 948,963 Operating Costs 18,000 $ 12,000 $ 6,690 $ 5,310 $ 44% 6,664 $ 25 Capital Construction Projects 10,236,940 $ 6,824,626 $ 3,169,265 $ 3,655,361 $ 54% 1,765,015 $ 1,404,250 Net Income (Loss) from Construction (6,547,435) $ (4,364,956) $ 536,967 $ 4,901,924 $ 992,279 $ (455,312) Water Department Net Income (Loss) (5,979,669) $ (3,986,446) $ 674,453 $ 4,660,899 $ 1,589,373 $ (914,920) Budget to Actual Prior Year to Date 5 of 21 Water Meridian City Council Meeting Agenda June 26, 2018 – Page 97 of 246 City of Meridian Waste Water Including PW Admin Costs - Enterprise Fund Budget to Actual Year to Date Comparisons FY2018 for Month Ending 5/31/2018 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ WASTE WATER OPERATIONS AND MAINTENANCE Revenue Utility Sales 15,214,390 $ 10,142,927 $ 10,037,602 $ (105,325) $ -1% 9,709,179 $ 328,423 Miscellaneous -$ -$ 13,939 $ 13,939 $ 162,111 $ (148,172) 1/2 Billing/Public Works 473,185 $ 315,456 $ 371,005 $ 55,549 $ 18% 436,859 $ (65,854) Total Revenue 15,687,575 $ 10,458,383 $ 10,422,546 $ (35,837) $ 0% 10,308,149 $ 114,397 Personnel Costs Administration 289,022 $ 192,681 $ 131,483 $ 61,198 $ 32% 171,510 $ (40,026) Treatment Plant 1,476,793 $ 984,529 $ 899,985 $ 84,544 $ 9% 879,227 $ 20,759 Collection Lines 558,456 $ 372,304 $ 310,044 $ 62,260 $ 17% 256,133 $ 53,911 Pretreatment Division 159,417 $ 106,278 $ 96,288 $ 9,991 $ 9% 104,254 $ (7,966) Lab 439,241 $ 292,827 $ 274,002 $ 18,825 $ 6% 270,462 $ 3,540 1/2 Billing/Public Works 2,258,053 $ 1,505,369 $ 1,240,414 $ 264,954 $ 18% 1,119,718 $ 120,697 Total Personnel Costs 5,180,983 $ 3,453,989 $ 2,952,217 $ 501,772 $ 15% 2,801,303 $ 150,914 Operating Costs Administration 311,251 $ 207,500 $ 172,822 $ 34,679 $ 17% 297,712 $ (124,891) Treatment Plant 1,998,540 $ 1,332,360 $ 1,104,093 $ 228,267 $ 17% 1,293,366 $ (189,273) Collection Lines 554,344 $ 369,563 $ 266,444 $ 103,119 $ 28% 272,670 $ (6,227) Pretreatment Division 21,380 $ 14,253 $ 4,714 $ 9,539 $ 67% 9,667 $ (4,953) Lab 232,580 $ 155,053 $ 127,290 $ 27,763 $ 18% 91,646 $ 35,644 General Fund Transfer 1,258,916 $ 839,278 $ 875,498 $ (36,220) $ -4% 681,666 $ 193,832 1/2 Billing/Public Works 1,112,511 $ 741,674 $ 442,557 $ 299,117 $ 40% 479,495 $ (36,939) Total Operating Costs 5,489,522 $ 3,659,682 $ 2,993,418 $ 666,264 $ 18% 3,126,224 $ (132,806) Operating Income (Loss) 5,017,070 $ 3,344,713 $ 4,476,911 $ 1,132,198 $ 34% 4,380,623 $ 96,288 Capital Outlay Operations Administration 39,000 $ 26,000 $ 30,203 $ (4,203) $ -16% 65,527 $ (35,325) Treatment Plant 55,000 $ 36,667 $ 55,846 $ (19,180) $ -52% -$ 55,846 Collection Lines 30,000 $ 20,000 $ 26,780 $ (6,780) $ -34% 468,624 $ (441,844) Lab -$ -$ -$ -$ 6,116 $ (6,116) 1/2 Billing/Public Works 41,739 $ 27,826 $ 25,648 $ 2,178 $ 8% 63,513 $ (37,865) Total Capital Outlay 165,739 $ 110,493 $ 138,478 $ (27,985) $ -25% 603,781 $ (465,304) Net Income (Loss) from Operations 4,851,331 $ 3,234,220 $ 4,338,434 $ 1,104,213 $ 34% 3,776,842 $ 561,592 WASTE WATER CONSTRUCTION Revenue Residential Assessments 7,158,816 $ 4,772,544 $ 6,285,944 $ 1,513,400 $ 32% 4,420,410 $ 1,865,535 Commercial Assessments 441,000 $ 294,000 $ 881,168 $ 587,168 $ 200% 544,773 $ 336,395 EPA Compliance Revenue 1,480,337 $ 986,891 $ 1,007,594 $ 20,702 $ 2% 963,174 $ 44,419 Interest 100,000 $ 66,667 $ 348,008 $ 281,341 $ 422% 264,588 $ 348,008 Miscellaneous -$ -$ 2,244 $ 2,244 $ 20,431 $ (264,588) Total Revenue 9,180,153 $ 6,120,102 $ 8,524,957 $ 2,404,855 $ 39% 6,213,377 $ 2,311,580 Operating Costs 35,000 $ 23,333 $ 13,379 $ 9,954 $ 43% 13,329 $ 50 Capital Construction Projects 47,833,648 $ 31,889,099 $ 19,517,926 $ 12,371,172 $ 39% 6,211,360 $ 13,306,567 Net Income (Loss) from Construction (38,688,495) $ (25,792,330) $ (11,006,349) $ (14,785,981) $ 57% (11,312) $ (10,995,038) Waste Water Department Net Income (Loss) (33,837,164) $ (22,558,110) $ (6,667,915) $ 15,890,195 $ -70% 3,765,530 $ (10,433,446) Budget to Actual Prior Year to Date 6 of 21 WWTP Meridian City Council Meeting Agenda June 26, 2018 – Page 98 of 246 City of Meridian Enterprise Overhead - Public Works/Utility Billing/Environmental Divisions Budget to Actual Year to Date Comparisons FY2018 for Month Ending 5/31/2018 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PTYD Variance $ Revenue PW Review Fees 200,000 $ 133,333 $ 290,916 $ 157,583 $ 118% 449,992 $ (159,076) $ Utility Billing Fees 746,369 $ 497,579 $ 451,094 $ (46,486) $ -9% 423,726 $ 27,368 $ Total Revenue 946,369 $ 630,913 $ 742,010 $ 111,097 $ 18% 873,718 $ (131,708) $ Personnel Costs 4,516,107 $ 3,010,737 $ 2,480,829 $ 529,909 $ 18% 2,239,435 $ 241,394 $ Operating Expense 2,225,022 $ 1,483,355 $ 885,113 $ 598,241 $ 40% 958,990 $ (73,877) $ Transfers 321,252 $ 214,168 $ 116,658 $ 97,510 $ 46% 119,724 $ (3,067) $ Total OE 2,546,274 $ 1,697,523 $ 1,001,771 $ 695,752 $ 41% 1,078,715 $ (76,944) $ Total PC & OE 7,062,380 $ 4,708,260 $ 3,482,600 $ 1,225,660 $ 26% 3,318,150 $ 164,450 $ Operating Income (Loss) (6,116,011) $ (4,077,347) $ (2,740,590) $ 1,336,757 $ (2,444,432) $ (296,158) $ Capital Outlay 83,478 $ 60,382 $ 51,296 $ 9,085 $ 15% 127,027 $ (75,731) $ Net Income (Loss) (6,199,489) $ (4,137,729) $ (2,791,886) $ 1,345,843 $ (2,571,459) $ Budget to Actual Prior Year to Date 7 of 21 PWbillingMeridian City Council Meeting Agenda June 26, 2018 – Page 99 of 246 City of Meridian Total Enterprise Fund Budget to Actual Year to Date Comparisons FY2018 for Month Ending 5/312018 Unrestricted Net Position at 9/30/2017 50,411,648 $ Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ TOTAL UTILITY OPERATIONS Operating Revenue Water Sales 9,143,151 $ 6,095,434 $ 4,998,440 $ (1,096,994) $ -18% 4,751,550 $ 246,890 $ Wastewater Sales 15,214,390 $ 10,142,927 $ 10,037,602 $ (105,325) $ -1% 9,709,179 $ 328,423 $ Public Works/Utility Billing 946,369 $ 630,913 $ 742,010 $ 111,097 $ 18% 873,718 $ (131,708) $ Miscellaneous 270,000 $ 180,000 $ 289,089 $ 109,089 $ 61% 397,213 $ (108,124) $ Total Revenue 25,573,910 $ 17,049,273 $ 16,067,141 $ (982,133) $ -6% 15,731,660 $ 335,481 $ Personnel Costs Water Division 1,947,481 $ 1,298,321 $ 1,202,557 $ 95,764 $ 7% 1,113,222 $ 89,335 $ Wastewater Division 2,922,930 $ 1,948,620 $ 1,711,802 $ 236,818 $ 12% 1,681,585 $ 30,217 $ Public Works/Utility Billing 4,516,107 $ 3,010,737 $ 2,480,829 $ 529,909 $ 18% 2,239,435 $ 241,394 $ Total Personnel Costs 9,386,518 $ 6,257,678 $ 5,395,188 $ 862,490 $ 14% 5,034,242 $ 360,946 $ Operating Costs Water Division 2,345,965 $ 1,563,977 $ 1,557,043 $ 6,934 $ 0% 987,555 $ 569,488 $ Wastewater Division 3,118,094 $ 2,078,730 $ 1,675,363 $ 403,367 $ 19% 1,965,062 $ (289,699) $ Public Works/Utility Billing 2,225,022 $ 1,483,348 $ 885,113 $ 598,235 $ 40% 958,990 $ (73,877) $ Total Operating Costs 7,689,081 $ 5,126,054 $ 4,117,519 $ 1,008,536 $ 20% 3,911,607 $ 205,912 $ Total PC & OE 17,075,599 $ 11,383,732 $ 9,512,707 $ 1,871,025 $ 0$ 8,945,850 $ 566,857 $ Capital Operations 561,383 $ 374,255 $ 338,414 $ 35,841 $ 10% 1,058,710 $ (720,296) $ General Fund Transfer 2,839,084 $ 1,892,723 $ 1,856,758 $ 35,965 $ 2% 1,472,889 $ Operations Income (Loss) 5,097,845 $ 3,398,563 $ 4,359,262 $ 960,699 $ (1,472,889) $ 5,832,151 $ CONSTRUCTION Construction Revenue Residential Assessments 10,187,618 $ 6,791,745 $ 6,698,347 $ (93,398) $ -1% 4,750,213 $ 1,948,134 $ Commercial Assessments 735,000 $ 490,000 $ 1,261,356 $ 771,356 $ 157% 834,366 $ 426,990 $ Multi-Family Assessments 234,703 $ 156,469 $ 2,742,424 $ 2,585,955 $ 1653% 2,009,733 $ 732,691 $ EPA Compliance Revenue 1,480,337 $ 986,891 $ 1,007,594 $ 20,702 $ 2% 963,174 $ 44,419 $ Miscellaneous -$ -$ 4,654 $ 4,654 $ 20,431 $ (15,778) $ Interest 250,000 $ 166,667 $ 523,505 $ 356,838 $ 214% 399,419 $ 124,086 $ Total Construction Revenue 12,887,658 $ 8,591,772 $ 12,237,879 $ 3,646,107 $ 42% 8,977,336 $ 3,260,543 $ Operating Costs Construction 53,000 $ 35,333 $ 20,069 $ 15,264 $ 43% 19,993 $ 76 $ Capital Construction Projects 58,070,588 $ 38,713,725 $ 22,687,192 $ 16,026,534 $ 41% 7,976,375 $ 14,710,817 $ Construction Income (Loss) (45,235,930) $ (30,157,287) $ (10,469,382) $ 19,687,905 $ 980,968 $ (11,450,350) $ Enterprise Fund Net Income (Loss) (40,138,086) $ (26,758,724) $ (6,110,120) $ Fund Balance 10,273,562 $ 23,652,924 $ 44,301,528 $ Budget To Actual Prior Year to Date 8 of 21 Enterprise Meridian City Council Meeting Agenda June 26, 2018 – Page 100 of 246 City of Meridian Enterprise Fund Graphs FY2018 for Month Ending 5/31/18 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 FY2008FY2009FY2010FY2011FY2012FY2013FY2014FY2015FY2016FY2017FY2018 YTD Utility Connection / Assessment Revenue Water Connection Revenue Sewer Connection Revenue 9 of 21 EnterGraphs Meridian City Council Meeting Agenda June 26, 2018 – Page 101 of 246 10 of 21 Utility Meridian City Council Meeting Agenda June 26, 2018 – Page 102 of 246 City of Meridian General Fund Budget to Actual Year to Date Comparisons FY2018 for Month Ending 5/31/2018 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ POLICE PC 14,992,440 $ 9,994,960 $ 8,922,109 $ 1,072,851 $ 11% 8,320,990 $ 601,118 $ OE 2,940,146 $ 1,960,097 $ 1,699,470 $ 260,627 $ 13% 1,572,596 $ 126,875 $ Total PC and OE 17,932,586 $ 11,955,057 $ 10,621,579 $ 1,333,478 $ 11% 9,893,586 $ 727,993 $ CO 588,056 $ 392,037 $ 389,124 $ 2,914 $ 1% 783,506 $ (394,382) $ FIRE PC 10,731,373 $ 7,154,248 $ 6,547,271 $ 606,977 $ 8% 5,762,210 $ 785,061 $ OE 1,548,381 $ 1,032,254 $ 968,065 $ 64,189 $ 6% 747,374 $ 220,691 $ Total PC and OE 12,279,754 $ 8,186,503 $ 7,515,336 $ 671,167 $ 8% 6,509,583 $ 1,005,752 $ CO 5,318,725 $ 3,545,817 $ 196,653 $ 3,349,163 $ 94% 196,602 $ 51 $ Interfund Transfers 87,013 $ 58,009 $ 43,822 $ 14,187 $ 24% 46,299 $ (2,477) $ PARKS PC 3,076,191 $ 2,050,794 $ 1,573,341 $ 477,453 $ 23% 1,484,969 $ 88,372 $ OE 2,478,990 $ 1,652,660 $ 1,185,945 $ 466,715 $ 28% 1,027,427 $ 158,518 $ Total PC & OE 5,555,181 $ 3,703,454 $ 2,759,286 $ 944,168 $ 25% 2,512,396 $ 246,890 $ CO 10,600,194 $ 7,066,796 $ 2,318,251 $ 4,748,545 $ 67% 1,504,097 $ 814,154 $ Interfund Transfers 56,357 $ 37,571 $ 28,383 $ 9,188 $ 24% 29,988 $ (1,604) $ ADMINISTRATION PC 5,271,147 $ 3,514,098 $ 3,235,462 $ 278,636 $ 8% 3,072,953 $ 162,509 $ OE 3,890,631 $ 2,593,754 $ 1,938,963 $ 654,791 $ 25% 1,596,009 $ 342,954 $ Total PC & OE 9,161,778 $ 6,107,852 $ 5,174,425 $ 933,427 $ 15% 4,668,962 $ 505,463 $ CO 1,078,776 $ 719,184 $ 476,636 $ 242,548 $ 34% 174,919 $ 301,717 $ Interfund Transfers (3,036,969) $ (2,024,646) $ (1,952,392) $ (72,254) $ 4% (1,576,058) $ (376,334) $ TOTAL GENERAL FUND PC 34,071,151 $ 22,714,100 $ 20,278,183 $ 2,435,917 $ 11% 18,641,122 $ 1,637,061 $ OE 10,858,148 $ 7,238,766 $ 5,792,443 $ 1,446,323 $ 20% 4,943,405 $ 849,038 $ Total PC and OE 44,929,299 $ 29,952,866 $ 26,070,626 $ 3,882,240 $ 13% 23,584,527 $ 2,486,099 $ CO 17,585,751 $ 11,723,834 $ 3,380,664 $ 8,343,170 $ 71% 2,659,124 $ 721,540 $ Interfund Transfers (2,893,599) $ (1,929,066) $ (1,880,187) $ (48,880) $ 3% (1,499,771) $ (380,416) $ PC = Personnel Costs OE = Operating Expenses CO = Capital Outlay NOTE: ~ (01 thru 55 funds) General Fund, Impact Fund, Grant Fund, and Capital Projects Fund ~ Parks trending to underspend Personnel Cost due to seasonal hire in summer months Budget to Actual Prior Year to Date 11 of 21 GeneralFund Meridian City Council Meeting Agenda June 26, 2018 – Page 103 of 246 12 of 21 GenFundGraphs Meridian City Council Meeting Agenda June 26, 2018 – Page 104 of 246 City of Meridian General Fund Revenue FY2018 Budget to Actual Comparison As of 05/31/2018 Budget with Amendments Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Current Yr to Prior Yr Variance $ Taxes General Property Tax Revenue 30,808,064 123,617 19,107,335 11,700,729 37.97% 17,403,796 1,703,539 Total Taxes 30,808,064 123,617 19,107,335 11,700,729 37.98% 17,403,796 1,703,539 Licenses & Permits Liquor License Revenues 75,258 3,375 76,463 (1,205) (1.60)% 72,413 4,050 Misc Licenses/Permits Revenues 10,000 4,308 13,238 (3,238) (32.38)% 12,763 475 Fire Inspection & Permit Fees 0 1,209 8,334 (8,334) 0.00% 8,735 (401) Dog License Revenues 45,000 3,187 26,527 18,473 41.05% 42,868 (16,341) Total Licenses & Permits 130,258 12,078 124,562 5,696 4.37% 136,778 (12,216) Intergovernmental Grant Revenues 1,387,753 40,814 338,274 1,049,479 75.62% 249,946 88,328 Grant Revenue - Capital 0 0 0 0 0.00% 10,745 (10,745) State Revenue Sharing Revenue 5,982,741 349,120 3,179,204 2,803,537 46.86% 2,757,619 421,585 State Liquor Apportionment Revenue 834,960 0 406,288 428,672 51.34% 340,800 65,488 Rural Fire & Misc Revenue 2,465,653 172,976 1,233,160 1,232,493 49.98% 643,174 589,986 Meridian Downtown Development 661,932 0 31,000 630,932 95.31% 0 31,000 Total Intergovernmental 11,333,039 562,911 5,187,926 6,145,113 54.22% 4,002,285 1,185,641 Franchise Fees Gas Franchise Revenue 600,000 0 751,921 (151,921) (25.32)% 642,884 109,037 Cable TV Franchise Revenue 200,000 57,969 113,457 86,543 43.27% 116,847 (3,390) Electricity Franchise Revenue 510,000 0 287,259 222,741 43.67% 281,231 6,028 Total Franchise Fees 1,310,000 57,969 1,152,637 157,363 12.01% 1,040,962 111,675 Fines & Forfeitures False Alarm Fees 2,000 2,180 16,865 (14,865) (743.23)% 19,200 (2,335) Court Revenue 350,000 38,298 282,100 67,900 19.39% 232,279 49,821 Restitution 0 655 3,608 (3,608) 0.00% 1,647 1,961 Federal Drug Seizure Revenue 0 0 3,084 (3,084) 0.00% 0 3,084 State Drug Seizure Revenue 0 48,664 55,088 (55,088) 0.00% 6,495 48,593 Fines, Forfeit Revenues 5,000 1,880 13,556 (8,556) (171.11)% 6,325 7,231 Total Fines & Forfeitures 357,000 91,678 374,302 (17,302) (4.85)% 265,946 61,966 Charges for services Dept Svc Fees 48,000 0 0 48,000 100.00% 0 0 Passport Revenues 0 7,595 44,650 (44,650) 0.00% 47,400 (2,750) Reimbursement Revenues 30,000 32,081 275,902 (245,902) (819.67)% 125,043 150,859 School Resource Revenue 423,516 211,758 425,490 (1,974) (0.46)% 351,607 73,883 Rental Income 22,000 8,107 89,691 (67,691) (307.68)% 92,529 (2,838) Cherry Lane Golf Lease Revenue 0 0 6,000 (6,000) 0.00% 0 6,000 Park Reservations Fee Revenue 112,200 37,170 181,359 (69,159) (61.63)% 99,323 82,036 Recreation Class Revenues 237,500 55,983 176,143 61,357 25.83% 148,713 27,430 Community Event Rev/Sponsorship 57,500 2,491 57,896 (396) (0.68)% 62,626 (4,730) Sports Revenue 251,500 4,646 167,747 83,753 33.30% 235,920 (68,173) Contract Service Revenues 7,000 875 4,842 2,158 30.82% 1,166 3,676 Total Charges for services 1,189,216 360,705 1,429,720 (240,504) (20.22)% 1,164,327 265,393 Impact revenues Impact Rev - Multifamily 0 32,272 767,462 (767,462) 0.00% 631,171 136,291 Impact Rev - Commercial 80,000 11,680 296,229 (216,228) (270.28)% 273,656 22,573 Impact Rev - Residential 1,714,436 395,332 2,150,125 (435,689) (25.41)% 1,493,521 656,604 Total Impact revenues 1,794,436 439,284 3,213,815 (1,419,379) (79.10)% 2,398,347 815,468 Donations Donations (plus project code) 6,000 20,100 66,675 (60,675) (1,011.24)% 20,567 46,108 MAC Arts Commission Revenues 10,000 0 1,954 8,046 80.45% 11,655 (9,701) Cash Donation for Capital Outlay 8,700 0 0 8,700 100.00% 23,388 (23,388) Total Donations 24,700 20,100 68,629 (43,929) (177.85)% 55,609 13,020 Interest Revenues Interest Earnings 142,000 97,427 568,697 (426,697) (300.49)% 332,647 236,050 Total Interest Revenues 142,000 97,427 568,697 (426,697) (300.49)% 332,647 236,050 Miscellaneous revenues Recycled Revenue 0 73 73 (73) 0.00% 22,201 (22,128) Miscellaneous Revenues 20,000 17,711 21,913 (1,913) (9.56)% 2,791 19,122 Total Miscellaneous revenues 20,000 17,784 21,986 (1,986) (9.93)% 24,992 (3,006) TOTAL REVENUES 47,108,713 1,783,552 31,249,610 15,859,104 33.66% 26,825,690 4,423,920 Sale of capital assets GAIN Sale of Assets - Gain(Loss) 0 0 20,371 (20,371) 0.00% 64,293 (43,922) Total Sale of capital assets GAIN 0 0 20,371 (20,371) 0.00% 64,293 (43,922) TOTAL REVENUES Plus Sale of Assets 47,108,713 1,783,552 31,269,981 15,838,733 33.62% 26,889,983 4,379,998 NOTE: Total Revenue does not include Community Development Permit Fees 13 of 21 Revenue Meridian City Council Meeting Agenda June 26, 2018 – Page 105 of 246 Includes FY18 Budget Amendment for Bldg Dept City of Meridian Community Development Services Year End Change to Fund Balance Forecast FY2018 for Month Ending 05/31/2018 Total Budget Total Budget YTD Actual YTD Projected TOTAL DEV. SVCS. REVENUE Commercial Permits 833,000 $ 555,333 $ 875,592 $ 1,300,000 $ All other Permits 3,949,560 $ 2,633,040 $ 3,736,644 $ 5,100,000 $ Planning Revenue 200,000 $ 133,333 $ 368,716 $ 500,000 $ Miscellaneous Revenue -$ -$ 180 $ 270 $ Total Revenues 4,982,560 $ 3,321,707 $ 4,981,132 $ 6,900,270 $ TOTAL DEVELOPMENT SERVICE FUND Revenue 4,982,560 $ 3,321,707 $ 4,981,132 $ 6,900,270 $ PC 1,916,048 $ 1,277,366 $ 900,752 $ 1,726,129 $ OE 2,911,826 $ 1,941,217 $ 1,868,060 $ 3,177,090 $ Net Operating to Fund Balance 154,686 $ 103,124 $ 2,212,320 $ 1,997,052 $ CO & Interfund Transfers 701,815 $ 467,877 $ 23,429 $ 618,144 $ Total Change to Fund Balance (547,129) $ (364,753) $ 2,188,891 $ 1,378,908 $ FY2003 Transfer to Capital Improvement Fund $585,467 FY2004 Transfer to Capital Improvement Fund $799,548 FY2005 Transfer to Capital Improvement Fund $1,897,123 FY2006 Transfer to Capital Improvement Fund $2,815,539 FY2007 Transfer to Capital Improvement Fund $2,172,405 FY2008 Transfer to Capital Improvement Fund $0 FY2009 Transfer to Capital Improvement Fund $0 FY2010 Transfer to Capital Improvement Fund $0 FY2011 Transfer to Capital Improvement Fund $600,722 FY2012 Transfer to Capital Improvement Fund $2,044,914 FY2013 Transfer to Capital Improvement Fund $1,592,539 FY2014 Transfer to Capital Improvement Fund $1,391,676 FY2015 Transfer to Capital Improvement Fund $1,652,245 FY2016 Transfer to Capital Improvement Fund $2,275,054 FY2017 Transfer to Capital Improvement Fund $2,641,404 TOTAL $20,468,636 Projected Transfer 14 of 21 CommDevForecast Meridian City Council Meeting Agenda June 26, 2018 – Page 106 of 246 City of Meridian Community Development Services Budget to Actual Year to Date Comparisons FY2018 for Month Ending 5/31/2018 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ ADMINISTRATION Personnel Costs 228,418 $ 152,279 $ 96,149 $ 56,130 $ 37% 135,500 $ (39,351) $ Operating Expenses 96,028 $ 64,019 $ 42,657 $ 21,362 $ 33% 29,296 $ 13,361 $ Total PC & OE 324,446 $ 216,298 $ 138,806 $ 77,492 $ 36% 164,796 $ (25,990) $ Interfund Transfers 86,477 $ 57,651 $ 43,552 $ 14,099 $ 24% 46,014 $ (2,462) $ Fund Balance Transfer -$ 2,641,404 $ 2,275,054 $ PLANNING Personnel Costs 697,635 $ 465,090 $ 421,659 $ 43,431 $ 9% 372,534 $ 49,125 $ Operating Expenses 255,973 $ 170,649 $ 24,114 $ 146,535 $ 86% 15,574 $ 8,540 $ Total PC and OE 953,608 $ 635,739 $ 445,773 $ 189,966 $ 30% 388,108 $ 57,665 $ BUILDING Personnel Costs 861,884 $ 574,589 $ 304,603 $ 269,986 $ 47% 296,156 $ 8,447 $ Operating Expenses 2,437,534 $ 1,625,023 $ 1,783,561 $ (158,538) $ -10% 1,406,923 $ 376,638 $ Total PC & OE 3,299,418 $ 2,199,612 $ 2,088,164 $ 111,448 $ 5% 1,703,079 $ 385,085 $ Capital Outlay 647,300 $ 431,533 $ -$ 431,533 $ 100% -$ -$ Interfund Transfers (59,451) $ (39,634) $ (38,857) $ (777) $ 2% (37,526) $ (1,331) $ ECONOMIC DEVLP Personnel Costs 128,111 $ 85,407 $ 78,342 $ 7,066 $ 8% 77,234 $ 1,107 $ Operating Expenses 122,290 $ 81,527 $ 17,727 $ 63,799 $ 78% 44,043 $ (26,316) $ Total PC & OE 250,401 $ 166,934 $ 96,069 $ 70,865 $ 42% 121,277 $ (25,208) $ Interfund Transfers 27,489 $ 18,326 $ 18,734 $ (408) $ -2% 18,393 $ 340 $ TOTAL DEVELOPMENT SERVICE FUND Personnel Costs 1,916,048 $ 1,277,366 $ 900,752 $ 376,613 $ 29% 881,424 $ 19,329 $ Operating Expenses 2,911,826 $ 1,941,217 $ 1,868,060 $ 73,157 $ 4% 1,495,837 $ 372,223 $ Total PC and OE 4,827,874 $ 3,218,583 $ 2,768,812 $ 449,771 $ 14% 2,377,261 $ 391,552 $ Capital Outlay 647,300 $ 431,533 $ -$ 431,533 $ 100% -$ -$ Interfund Transfers 54,515 $ 36,343 $ 23,429 $ 12,914 $ 36% 26,882 $ (3,453) $ Fund Balance Transfer -$ 2,641,404 $ 2,275,054 $ NOTE: Interfund Transfers = 25.42% of City Hall costs transfer to Community Development Services Budget to Actual Prior Year to Date Includes FY18 Budget Amendment for 21 FTE Inspections Expense City of Meridian Building Department Permit Revenue compared to Building Inspectors Expense FY2018 for Month Ending 5/31/2018 % of Permit Fee Inspectors Gross Revenue Inspector Expense Rev. vs. Exp. that Goes to City Building Inspections 2,972,349 $ 640,040 $ 2,332,309 $ 78% Mechanical Inspections 516,101 $ 313,070 $ 203,031 $ 39% Electrical Inspections 367,157 $ 273,818 $ 93,339 $ 25% Plumbing Inspections 445,873 $ 268,755 $ 177,118 $ 40% Fire Inspections 318,665 $ 235,590 $ 83,076 $ 26% Total 4,620,146 $ 1,731,273 $ 2,888,873 $ 63% 15 of 21 CommDevMeridian City Council Meeting Agenda June 26, 2018 – Page 107 of 246 16 of 21 CommDevGraphs Meridian City Council Meeting Agenda June 26, 2018 – Page 108 of 246 City of Meridian IMPACT FUND BALANCE as of 5/31/18 Account # Account Description Total Budget - Original Total Budget - Revised Current Year Actual Budget Remaining 2110 - Police Department REVENUES 34777 Impact Rev - Multifamily -$ -$ 76,628 $ (76,628) $ 34780 Commercial Impact Revenue 20,000 $ -$ 63,465 $ (43,465) $ 34781 Residential Impact Revenue 176,436 $ -$ 197,662 $ (21,226) $ 36100 Interest Earnings -$ -$ 7,091 $ (7,091) $ Total REVENUES 196,436 $ -$ 344,846 $ (148,410) $ TOTAL EXPENDITURES -$ -$ -$ -$ 2210 - Fire Department REVENUES 34777 Impact Rev - Multifamily -$ -$ 278,815 $ (278,815) $ 34780 Commercial Impact Revenue 60,000 $ -$ 232,764 $ (172,764) $ 34781 Residential Impact Revenue 500,000 $ -$ 695,286 $ (195,286) $ 36100 Interest Earnings -$ -$ 28,363 $ (28,363) $ Total REVENUES 560,000 $ -$ 1,235,228 $ (675,228) $ 54000 Equipment & Supplies 20,000 $ -$ -$ 20,000 $ 92000 Cap Outlay - Bldgs & Structures 3,548,000 $ 423,500 $ 60,971 $ 3,910,529 $ 94120 Capital - Fire Trucks 718,500 $ 26,000 $ 52,265 $ 692,235 $ 94600 Capital - Communication Equipment -$ -$ 31,240 $ (31,240) $ TOTAL EXPENDITURES 4,286,500 $ 449,500 $ 144,476 $ 4,591,524 $ 5200 - Parks & Recreation REVENUES 34777 Impact Rev - Multifamily -$ -$ 412,019 $ (412,019) $ 34781 Residential Impact Revenue 1,038,000 $ -$ 1,257,177 $ (219,177) $ 36100 Interest Earnings 15,000 $ -$ 93,032 $ (78,032) $ Total REVENUES 1,053,000 $ -$ 1,762,228 $ (709,228) $ 55102 Investment Services -$ -$ 1,514 $ (1,514) $ 93415 Borup Property construction 156,699 $ -$ 1,538 $ 155,161 $ 96925 Keith Bird Legacy Park construction 1,268,970 $ (696,726) $ 287,836 $ 284,408 $ 96927 77 acre South Park 3,585,115 $ (276,589) $ 1,232,434 $ 2,076,093 $ 96928 Reta Huskey Park 1,104,773 $ (902,538) $ 121,973 $ 80,263 $ 96929 Hillsdale Park Construction 1,311,096 $ (762,415) $ 378,256 $ 170,426 $ -$ TOTAL EXPENDITURES 7,426,654 $ (2,638,267) $ 2,023,551 $ 2,764,836 $ TOTAL BUDGETED EXPENDITURES for FY2018 11,713,154 $ Dept FY2018 beginning fund balance FY2018 net change YTD Fund Balance YTD Police Department $ 1,172,284 344,846 $ 1,517,130 $ Fire Department $ 5,108,042 1,090,752 $ 6,198,795 $ Parks & Recreation $ 6,263,470 (261,323) $ 6,002,147 $ TOTAL IMPACT FUND BALANCE 12,543,797 $ 1,174,275 $ 13,718,072 $ 17 of 21 ImpactFundMeridian City Council Meeting Agenda June 26, 2018 – Page 109 of 246 18 of 21 OT Meridian City Council Meeting Agenda June 26, 2018 – Page 110 of 246 City of Meridian Volunteer Hours FY2018 for Month Ending 5/31/2018 Prior MONTH Parks General Police Fire Mayor Comm Dev Clerk Total Year October 956 70 156 333 396 62 42 2,015 2,970 November 409 73 86 166 319 31 40 1,122 1,683 December 706 73 128 74 214 56 20 1,271 2,317 January 299 70 116 41 283 35 32 875 1,083 February 318 70 129 202 462 67 39 1,287 1,376 March 471 70 136 39 225 69 42 1,052 1,146 April 846 70 120 29 270 68 30 1,433 1,159 May 1,179 70 148 40 689 67 40 2,233 1,697 June 0 July 0 August 0 September 0 TOTAL 5,184 566 1,018 924 2,857 454 285 11,287 13,431 GRAND TOTAL YTD 11,287 19 of 21 VolunteersMeridian City Council Meeting Agenda June 26, 2018 – Page 111 of 246 City of Meridian Includes 21 Bldg new FTE Positions Vacancy Report June 8, 2018 Vacancy Report June 8, 2018 Vacancy Report June 8, 2018 Vacancy Report June 8, 2018 Position Position Position Position Position Position Position Position Number Number Number Number FTE FTE FTE FTE Fund Fund Fund Fund Department Department Department Department HR Status HR Status HR Status HR Status Position Vacant Date Position Vacant Date Position Vacant Date Position Vacant Date Position Posted Position Posted Position Posted Position Posted Date Date Date Date Position Start Position Start Position Start Position Start Date Date Date Date Development Analyst I 522 1 Enterprise PW No Request to Fill at This Time New position as of 10/01/2017 Not yet requested Not yet filled SCADA System Administrator 527 1 Enterprise PW Interviews in Progress New position FY18 Budget Amendment 3/12/2018 Not yet filled Water Operator I 54 1 Enterprise PW-Water Offer Accepted 3/21/2018 4/4/2018 6/25/2018 Water Operator II 425 1 Enterprise PW-Water Accepting Applications 5/24/2018 5/26/2018 Not yet filled Wastewater Lead Operator 89 1 Enterprise PW-WW Offer Accepted 2/20/2018 3/5/2018 5/21/2018 Collection System Technician 321 1 Enterprise PW-WW Accepting Applications 5/24/2018 5/26/2018 Not yet filled Instrument Technician 322 1 Enterprise PW-WW Interviews in Progress 3/2/2018 3/5/2018 Not yet filled Building Inspector I 528 1 General Building Scheduling Interviews New Position 05/08/2018 5/9/2018 Not yet filled Building Inspector I 529 1 General Building Scheduling Interviews New Position 05/08/2018 5/9/2018 Not yet filled Building Inspector I 530 1 General Building Scheduling Interviews New Position 05/08/2018 5/9/2018 Not yet filled Building Inspector I 531 1 General Building Scheduling Interviews New Position 05/08/2018 5/9/2018 Not yet filled Building Inspector I 532 1 General Building Scheduling Interviews New Position 05/08/2018 5/9/2018 Not yet filled Building Inspector II 533 1 General Building Accepting Applications New Position 05/08/2018 5/9/2018 Not yet filled Building Inspection Supervisor 534 1 General Building Accepting Applications New Position 05/08/2018 5/9/2018 Not yet filled Administrative Assistant I - Building 535 1 General Building Interviews in Progress New Position 05/08/2018 5/9/2018 Not yet filled Building Plans Examiner I 536 1 General Building Interviews in Progress New Position 05/08/2018 5/9/2018 Not yet filled Building Plans Examiner I 537 1 General Building Accepting Applications New Position 05/08/2018 5/9/2018 Not yet filled Building Plans Examiner II 538 1 General Building Accepting Applications New Position 05/08/2018 5/9/2018 Not yet filled Electrical Plans Examiner 539 1 General Building Accepting Applications New Position 05/08/2018 5/9/2018 Not yet filled Electrical Plans Examiner 540 1 General Building Accepting Applications New Position 05/08/2018 5/9/2018 Not yet filled Electrical Inspection Supervisor 541 1 General Building Accepting Applications New Position 05/08/2018 5/9/2018 Not yet filled Electrical Inspector I 542 1 General Building Accepting Applications New Position 05/08/2018 5/9/2018 Not yet filled Electrical Inspector I 543 1 General Building Accepting Applications New Position 05/08/2018 5/9/2018 Not yet filled Electrical Inspector I 544 1 General Building Accepting Applications New Position 05/08/2018 5/9/2018 Not yet filled Electrical Inspector II 545 1 General Building Accepting Applications New Position 05/08/2018 5/9/2018 Not yet filled Administrative Assistant I - Electrical 546 1 General Building Interviews in Progress New Position 05/08/2018 5/9/2018 Not yet filled Customer Support Specialist 548 1 General Building Accepting Applications New Position 05/08/2018 5/9/2018 Not yet filled Facilities Project Manager 300 1 General City Hall Interviews in Progress 8/25/2017 3/20/2018 Not yet filled Firefighter Captain 14 1 General Fire Testing in Progress 4/30/2018 02/02/2018 per CLA Not yet filled Deputy Chief Operations 227 1 General Fire Interviews Tentatively Scheduled for June 4/13/2018 4/16/2018 Not yet filled Firefighter 273 1 General Fire No Request to Fill at This Time 4/21/2018 Not yet requested Not yet filled Battalion Chief 393 1 General Fire Internal Promotion Tyler Rountree 3/30/2018 Not Posted Using previous testing results 6/6/2018 Administrative Assistant I 266 1 General Mayor Interviews in Progress 4/20/2018 4/24/2018 Not yet filled Senior Maintenance Technician 504 1 General Parks No Request to Fill at This Time New position as of 10/01/2017 Not yet requested Not yet filled Current Assistant Planner 518 1 General Planning Offer Accepted 5/1/2018 4/12/2018 6/11/2018 Police Officer 32 1 General Police Background in Progress 10/21/2017 11/16/2017 Not yet filled Police Officer 37 1 General Police Background in Progress 11/2/2017 11/16/2017 Not yet filled Evidence Technician 44 1 General Police Offer Accepted 2/2/2018 2/13/2018 6/11/2018 Police Officer 336 1 General Police Background in Progress 10/21/2017 11/16/2017 Not yet filled Police Officer 341 1 General Police Accepting Applications 3/15/2018 5/15/2018 Not yet filled Code Enforcement Supervisor 478 1 General Police Background in Progress 4/3/2018 3/22/2018 Not yet filled Police Officer 511 1 General Police Offer Accepted New position as of 10/01/2017 4/4/2017 7/9/2018 Police Officer 512 1 General Police Offer Accepted New position as of 10/01/2017 11/16/2017 7/9/2018 Police Officer 513 1 General Police Offer Accepted New position as of 10/01/2017 4/4/2017 7/9/2018 Police Officer 514 1 General Police Offer Accepted New position as of 10/01/2017 11/16/2017 7/9/2018 Police Officer 515 1 General Police Offer Accepted New position as of 10/01/2017 11/16/2017 7/9/2018 Police Officer 516 1 General Police Offer Accepted New position as of 10/01/2017 11/16/2017 7/9/2018 Code Enforcement Officer 517 1 General Police Applicant Selected Withdrew No Request to Repost at This Time. New position as of 10/01/2017 Not yet requested Not yet filled TOTAL FTE TOTAL FTE TOTAL FTE TOTAL FTE 48 48 48 48 20 of 21 VacantPositions Meridian City Council Meeting Agenda June 26, 2018 – Page 112 of 246 Ci t y o f M e r i d i a n In t e r f u n d T r a n s f e r s FY 2 0 1 8 Ef f e c t i v e D a t e Ge n e r a l F u n d Enterprise Fund tr a n s f e r e x p e n s e t o E N T E R P R I S E F U N D ( w a t e r & s e w e r fu n d ) 15 % o f M a y o r ' s O f f i c e p e r s o n n e l c o s t s (e x c e p t M a y o r w a g e & b e n e f i t s ) t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 1 0 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 50 % o f F i n a n c e e x p e n s e s t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 0 0 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 50 % o f H R e x p e n s e s t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 0 2 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 50 % o f I T e x p e n s e s t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 0 4 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 50 % o f L e g a l e x p e n s e s t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 1 2 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 50 % o f I T C a p i t a l e x p e n s e t r a n s f e r t o E n t e r p r i s e F u d FY 2 0 1 6 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e tr a n s f e r C i t y H a l l c o s t s t o t h e f o l l o w i n g : 13 % F i r e D e p a r t m e n t i n t h e G e n e r a l F u n d FY 2 0 0 9 t r a n s f e r s a l l i n t h i s f u n d 8. 4 2 % P a r k s & R e c r e a t i o n i n t h e G e n e r a l F u n d FY 2 0 0 9 t r a n s f e r s a l l i n t h i s f u n d 12 . 9 2 % C o m m u n i t y D e v e l o p m e n t i n t h e G e n e r a l F u n d FY 2 0 0 9 t r a n s f e r s a l l i n t h i s f u n d 23 . 0 8 % P u b l i c W o r k s i n t h e E n t e r p r i s e F u n d FY 2 0 0 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e Pe r s o n n e l T r a n s f e r s : Bl d g D e p t M g r 5 0 % f r o m B u i l d i n g D e p a r t m e n t t o P u b l i c W or k s F Y 2 0 0 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e Ca p i t a l P r o j e c t s M g r 5 0 % f r o m O t h e r G o v t t o P u b l i c W o r k s FY 2 0 0 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e Co m m u n i c a t i o n s M g r 5 0 % f r o m O t h e r G o v t t o P u b l i c W o r k s FY 2 0 0 3 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e St r a t e g i c A n a l y s t 50 % f r o m O t h e r G o v t t o P u b l i c W o r k s FY 2 0 1 8 (r e d u c e s e x p e n s e ) increases expense 21 o f 2 1 Transfers Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 1 3 o f 2 4 6 City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 6H Project/File Number: Item Title: AP Invoices for Payment 6/27/18 - $4,572,458.96 Meetina Notes rte✓ APPROVED City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A COMPANY INC portable toilets 5/25/18 for Hillsdale Park Dedication 190.00 01 General Fund ABSOLUTE SECURITY OF IDAHO Security for 6/1/18 Movie Night - Qty 4 Staff 272.00 01 General Fund ABSOLUTE SECURITY OF IDAHO Security for 6/8/18 Movie Night - Qty 6 Staff 408.00 01 General Fund ADA COUNTY HIGHWAY DISTRICT 18-0420, Street Lighting Cherry Lane - Only & Final Invoice 20,000.00 01 General Fund ADVANCE AUTO PARTS fuse for electric Park Ambassador gem car - qty 1 1.99 01 General Fund ADVANCE AUTO PARTS wire connector for Kleiner BBQs - qty 1 5.51 01 General Fund ADVANTAGE GEAR 18-0370 220/1 pair uniform pants 181.54 01 General Fund ADVANTAGE GEAR 18-0370 220/4 pr wildland pants 706.16 01 General Fund ALL AMERICAN INSURANCE Notary Bond for S. Finch 50.00 01 General Fund AMERICAN MECHANICAL CORP 220/FS #2 Service call on HVAC unit in Mech Rm Making Noises 65.00 01 General Fund AMY BIRCH Instructor Services for Mieridian History Course Class, 6/14 250.00 01 General Fund ANNAS CONSULTANTS 220/lab test SCBA Air - qty 4 444.80 01 General Fund APPLIED CONCEPTS Lidar XS Police Laser - Qty 1 863.75 01 General Fund APPLIED CONCEPTS Lidar XS Police Laser - Qty 2 856.25 01 General Fund ARROWHEAD FORENSIC PRODUCTS Evidence Bags for Shop Inventory - Qty 400 124.90 01 General Fund ARROWHEAD FORENSIC PRODUCTS Evidence Tape for Shop Inventory - Qty 25 214.00 01 General Fund ASSOC OF IDAHO CITIES Registration, 5 Employees, 2018 AIC Conference, Boise ID, 875.00 01 General Fund BDPA INC HR Consulting fee for Comm Dev New Jobs Desc - Qty 8 Hrs 720.00 01 General Fund BDPA INC HR Consulting Levels A-H, FY19 Reclass Jbs, New Budget Jobs, 5,605.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Change Pole ID# from 3632B to Pole 3632C 32.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Fixed Loose Connection in J-box for Pole 40792C 65.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Install J-Box,Conduit,Wire,Photo Cell for Sign Lt 312.27 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp & Ballast on Pole 41297C 196.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Photo Cell on Pole 3630C, Was Pole 3630B 72.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Trbleshot & Found IP Meter Not Working-Pole 40791C 90.00 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.18-0321 softball umpire services 5/28-6/1/18 - qty 32.5 904.80 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC 220/Snowtire changeover, MF017 57.51 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Battery Upgrade for Unit # 158 90.42 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Diffferential Pinion Seal, LOF, Brake Fluid Flush Unit# 5 268.02 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC fleet truck 26 oil change - license C18043 60.00 Date: 6/21/18 12:18:52 PM Page: 1Meridian City Council Meeting Agenda June 26, 2018 – Page 115 of 246 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Battery for Unit # 158 171.96 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 153 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 162 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 166 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 21 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC R & R Driver Seat from Unit 120 for Unit # 141 137.70 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Replace Current Sensor & Oil Change for Unit # 141 181.24 01 General Fund BUSY BEE SAND & GRAVEL, INC.3/4 Road Mix Haul out, Bower Street Improvement 2,538.81 01 General Fund BUSY BEE SAND & GRAVEL, INC.Bower St Improvements Concrete Disposal 30.00 01 General Fund BUSY BEE SAND & GRAVEL, INC.Bower St Improvements Concrete Haul Out 30.00 01 General Fund BUSY BEE SAND & GRAVEL, INC.Material Haul out Bower Street Improvement 30.00 01 General Fund CALLBACK STAFFING SOLUTIONS, LLC Suppor t Plan Less than 100 Users Monthly, Pro Annual Charge 3,587.67 01 General Fund CAMP EQUIPMENT 18-0328 2018 John Deere Gators-Discovery Park-qty 2 15,500.00 01 General Fund Campbell Tractor Co.1600 mower parts - qty 27 299.85 01 General Fund Campbell Tractor Co.997 mower parts - qty 6 107.48 01 General Fund Campbell Tractor Co.bushings for Settlers John Deere 1600 mower - qty 6 34.68 01 General Fund Campbell Tractor Co.John Deere 1600 mower #2 repair parts - qty 14 128.70 01 General Fund Campbell Tractor Co.mower replacement blades - qty 6 131.10 01 General Fund Campbell Tractor Co.v-belt for 997 mower #1 - qty 1 77.75 01 General Fund CANYON HONDA Check Runability, Fix Footpeg & Engine Cover Tabs, Clutch 651.47 01 General Fund CANYON HONDA Oil change, Fuel Filter and Battery for Unit # 522 580.10 01 General Fund CINTAS ear plugs, glasses, wipes - qty 6 105.57 01 General Fund CINTAS gloves - qty 2 35.06 01 General Fund CITY OF BOISE ATTORNEYS OFFICE 18-0084, City Prosecutor/Criminal Legal Services - June 2018 29,975.49 01 General Fund CITY OF MERIDIAN 220/Dumpster charge for PSTC training debris 71.08 01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Cash for U/C Operations, Drug Buys 3/19/18-6/18/18 585.95 01 General Fund CLOVERDALE NURSERY sod for Settlers Park - qty 150 43.50 01 General Fund COMMERCIAL TIRE 220/emergency tire repair BR35 105.50 01 General Fund D & B SUPPLY 220/propane torch, sisal rope for ladder 55.99 01 General Fund D & B SUPPLY Dog Food for K9 Arco 64.57 01 General Fund DENNIS DILLON AUTO PARK Wiring Harnesses for Black out Function in Unit#101,103,104 22.35 01 General Fund DISCOVERY BENEFITS Flex Rollover Funds for Active Employees from 2017 13,060.34 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Photo Cells & LED Flood Lights for Bower St Improvement-qty6 840.00 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Settlers Park restroom building light bulbs - qty 3 10.10 Date: 6/21/18 12:18:52 PM Page: 2Meridian City Council Meeting Agenda June 26, 2018 – Page 116 of 246 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. 18-0160, 18-0375, Equip & Labor for Build of Unit# 104 3,700.99 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. 18-0375, 18-0160, Equip & Labor to Build Unit# 103 4,322.99 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Troubleshoot & Replace Siren & Speaker Wire on Unit #521 242.00 01 General Fund F C MILLING Mill Lumber from Centennial Park Maple Tree 1,704.94 01 General Fund FAMILY TANG SOO DO instructor fee - Martial Arts 5/4-5/29/18 - qty 19 576.00 01 General Fund GRANT HAMILTON Reimburse, G. Hamilton, Reg, Boise Firefighter's Sympos 325.00 01 General Fund GYM OUTFITTERS Gym Equipment Repair 75.00 01 General Fund H.D. FOWLER COMPANY decoders for Hillsdale Park splash pad - qty 2 229.94 01 General Fund H.D. FOWLER COMPANY Heroes Park pressure gauges for reclaimed water - qty 2 67.20 01 General Fund H.D. FOWLER COMPANY sprinklers for PD & other various sites - qty 152 1,521.42 01 General Fund HOME DEPOT CREDIT SERVICES 220/10 gallons mineral spirits for tool cleaner machine 134.70 01 General Fund HOME DEPOT CREDIT SERVICES 220/Sheetrock for Burn room, bolts, nuts - Qty 23 90.07 01 General Fund HOME DEPOT CREDIT SERVICES 220/Tools, St. 2, tool box, mallet, pliers, squeegee - Qty 5 700.59 01 General Fund HOME DEPOT CREDIT SERVICES 220/Tools, St. 2, wrenches, drills, cutters, pliers, socket 1,740.29 01 General Fund HOME DEPOT CREDIT SERVICES concrete for Storey Park ADA compliance - qty 24 95.28 01 General Fund HOME DEPOT CREDIT SERVICES Screws, anchors, wood putty - qty 5 30.48 01 General Fund HORIZON DISTRIBUTORS INC flat idler pulley for Exmark mower #1 - qty 1 31.20 01 General Fund HORIZON DISTRIBUTORS INC Shindaiwa backpack blower x 1; Echo edger x 1; for Kleiner 711.98 01 General Fund IACP POLICY CENTER IACP Membership Dues, T. Basterrechea, 1/1/18-12/31/18 150.00 01 General Fund IDAHO POWER 2200773816, City Hall Power June 2018 7,718.77 01 General Fund IDAHO POWER 2205054725, Police Power August 2018 3,648.11 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice of PH 6/19/18 on Entra Farms & Murgolitio Amend 84.36 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice on Ord 18-1775 for Lost Rapids 120.44 01 General Fund IDAHO PRESS-TRIBUNE Notice of Ord 18-1776 for Conveyance of Real Prop to ACHD 98.20 01 General Fund IDAHO PRESS-TRIBUNE Notice of PH 6/21/18 on Sodalicious, Compass Charter, Graycl 72.52 01 General Fund IDAHO STATE POLICE Background Testing for Solicitors Licenses, Qty 7 - May 2018 259.00 01 General Fund IN THE BAG PROMOTIONS, INC.Messenger bags for city picnic employee awards - qty 6 348.00 01 General Fund INTERSTATE ALL BATTERY CENTER Batteries for Old City Hall - Qty 2 25.20 Date: 6/21/18 12:18:52 PM Page: 3Meridian City Council Meeting Agenda June 26, 2018 – Page 117 of 246 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund INTERSTATE ALL BATTERY CENTER Battery for City Hall - Qty 1 19.95 01 General Fund INTERSTATE ALL BATTERY CENTER battery for John Deere 997 mower #9 at Kleiner - qty 1 138.60 01 General Fund INTERSTATE ALL BATTERY CENTER Council Chambers emergency lights batteries - qty 5 63.00 01 General Fund JOHNSTONE SUPPLY HVAC belts for Homecourt - qty 5 64.50 01 General Fund KEVIN O'DONNELL Reimburse, K. O'Donnell, Reg, Boise Firefighter's Symposium, 325.00 01 General Fund KIRBY GRAPHIX Movie Night rules signs - qty 10 202.82 01 General Fund KIRBY GRAPHIX No Re-Entry signs for Movie Night - qty 4 79.96 01 General Fund KQXR, SJOT, KRVB, KTHI 2018 Summer Camp advertising 5/14-6/3/18 1,000.00 01 General Fund KTVB 220/Advertising, PulsePoint App ads, 5/21/18-6/3/18 1,085.00 01 General Fund L.N. CURTIS AND SONS 220/2 pr structure boots, size 10M & 12M 788.46 01 General Fund LAWN CO MAINTENANCE 18-0289 price code 1/landscape maintenance contract 06/2018 16,496.80 01 General Fund LEXIS NEXIS on line legal research - May 2018 118.00 01 General Fund LINDA E BELTHOFF Instructor Services for Meridian History Class, 6/14/18 250.00 01 General Fund MERIDIAN PHARMACY 220/Medical, Versed 43.09 01 General Fund MINUTEMAN, INC.extra key for Heritage ball field gates 2.55 01 General Fund MINUTEMAN, INC.Kleiner Park BBQ griddle keys - qty 5 11.25 01 General Fund MISTER CAR WASH Fleet Car Washes May 2018 150.00 01 General Fund MODERN PRINTERS 2018 Unplug & Be Outside schedule & flyer - qty 200 133.00 01 General Fund MODERN PRINTERS Bus Cards for 5 Employees & Generic - Qty 2,500 159.00 01 General Fund MODERN PRINTERS Window Envelopes - Qty 5,000 272.00 01 General Fund MOUNTAIN HOME AUTO RANCH 18-0206 2018 Ford F250 truck (#32) VIN 1FTBF2B60JEC65588 24,445.80 01 General Fund NAPA AUTO PARTS 220/Steel wool & transmission fluid - qty 13 39.71 01 General Fund NAPA AUTO PARTS Primer & Graphite for Radar Trailer Wheel Locks 14.78 01 General Fund NAPA AUTO PARTS Tape to Secure Battery Charger in Command Trailer 8.28 01 General Fund NICK PICCONO Reimburse, N. Piccono, Reg, Boise Firefighter's Symposium, 325.00 01 General Fund NORCO 220/training gas for welding 56.80 01 General Fund NW HUMAN RESOURCES CONSULTING Review, Revise, Provide Succession Planning Training-6.5 Hrs 520.00 01 General Fund OFFICE DEPOT, INC.Budget Binders - Qty 8 94.58 01 General Fund OFFICE DEPOT, INC.Business Card Holder for E. Otero - Qty 1 6.29 01 General Fund OFFICE DEPOT, INC.Copy Paper - Qty 5 Cases 128.30 01 General Fund OFFICE DEPOT, INC.Envelopes - Qty 1 Pk 7.39 01 General Fund OFFICE DEPOT, INC.materials for dog park parade signs - qty 3 7.33 01 General Fund OFFICE DEPOT, INC.pens - qty 1 dozen 10.43 01 General Fund OFFICE DEPOT, INC.tape, clip, highligher, message book, stapler/staples, toner 271.15 Date: 6/21/18 12:18:52 PM Page: 4Meridian City Council Meeting Agenda June 26, 2018 – Page 118 of 246 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund OFFICE DEPOT, INC.thumb drive - qty 2 50.76 01 General Fund OFFICE DEPOT, INC.Wireless Mouse - Qty 1 14.28 01 General Fund OFFICE TEAM 18-0318, Temp Labor, J. Hale, W/E 6/1/18, 23.5 Hrs-Record Re 434.52 01 General Fund OFFICE TEAM 18-0318, Temp Labor, J. Hale, W/E 6/8/18, 22 Hrs-Record Rete 406.78 01 General Fund OFFICE VALUE - MERIDIAN Note Pads, Pens, Envelopes, Clorox Wipes, Utensils - Qty 9 151.52 01 General Fund PAIGE MECHANICAL GROUP, INC.Leak Repair in Downstairs Janitor Closet 85.00 01 General Fund PAIGE MECHANICAL GROUP, INC.Toilet Leak Repair in Womens Locker Room 256.48 01 General Fund PAIGE MECHANICAL GROUP, INC.Toilet Leak Repair Womens Lobby Restroom 186.38 01 General Fund PORTAPROS, LLC portable toilets at Heritage ball fields 6/1/18 732.00 01 General Fund PORTAPROS, LLC portable toilets at Jabil 6/4/18 498.00 01 General Fund Porter Lee Corporation White Barcode Labels for Property - Qty 2 Pks of 1,500 100.72 01 General Fund RANDY S LATTIMER instructor fee - Line Dancing 5/6-5/27/18 - qty 12 192.00 01 General Fund REAL ANIMAL MANAGEMENT 18-0030 goose management services - May 2018 930.00 01 General Fund REPUBLIC SERVICES, INC.Donation for Meridian's Recycle a Bicycle Program 1,000.00 01 General Fund REVVED UP MOTORSPORTS Front Tire and Brakes for Unit # 526 288.98 01 General Fund REVVED UP MOTORSPORTS Rear Tire for Unit # 523 258.00 01 General Fund RICOH USA, INC C86111894, Copier Lease 6/18 & Copies 5/18 518.35 01 General Fund RICOH USA, INC C86121202, Copier Lease 6/18 & Additional Images 5/18 300.12 01 General Fund RICOH USA, INC C86172112, Copier Lease 6/18, Additional Images 5/18-Records 211.54 01 General Fund RICOH USA, INC C86172150, Copier Lease 6/18 & Additional Images 5/18-Patrol 505.25 01 General Fund RICOH USA, INC C86172157, Copier Lease 6/18 & Additional Images 5/18 505.45 01 General Fund RICOH USA, INC C86172509, Copier Lease 6/18 & Additional Images 5/18 - CODE 120.91 01 General Fund RICOH USA, INC C86197400, Additional Images for May 2018 - MADC 29.07 01 General Fund RICOH USA, INC C86216992, Additional Images for May 2018 - CAU 41.44 01 General Fund ROBERTSON SUPPLY, INC.Kleiner Park plumbing actuator parts - qty 3 125.76 01 General Fund ROCKY MTN TOWING 220/towing of car for extrication training 175.00 01 General Fund ROCKY MTN TOWING Evidence Tow 18-3999 87.00 01 General Fund RYAN BAKER Reimburse, R. Baker, Reg, Boise Firefighter's Symposium, Boi 325.00 01 General Fund SALT LAKE WHOLESALE SPORTS 18-0393, 40 S&W & 45 Auto Ammo - Qty 11 2,752.58 01 General Fund SALT LAKE WHOLESALE SPORTS 5.56 FX & 9MM FX Marking Rounds Simunitions - Qty 20 6,428.00 Date: 6/21/18 12:18:52 PM Page: 5Meridian City Council Meeting Agenda June 26, 2018 – Page 119 of 246 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SAM BROWN SHIELDS INC 220/4 helmet shields, PPE 171.40 01 General Fund SHRED-IT USA, LLC.220/Shredding St. 5 & 3 - May 2018 71.68 01 General Fund SHRED-IT USA, LLC.Document Shredding for MUBS, Finance, Clerks - May 2018 1,199.54 01 General Fund SLHS SERVICE AREA Pre-Employment Physical for J. Schackelford 59.00 01 General Fund SLHS SERVICE AREA Pre-Employment Physical for M. Putrah 59.00 01 General Fund SLHS SERVICE AREA Pre-Employment Physical for S. Hansen 59.00 01 General Fund SLHS SERVICE AREA Pre-Employment Physical, M. Enderlin 59.00 01 General Fund SOUTHEASTERN SECURITY CONSULTANTS, INC. background checks for concessionaires - qty 16 296.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF009, repair compartment door 3,055.22 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF014, repair, will not go into pump or road gear 3,788.41 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF018, pressure switch, brake valve replacements 1,023.89 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF021, T-31, Prev Mtnc 957.68 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF037, repair seatbelt warning 2,288.42 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF040, repair siren 541.87 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF044, upfit vehicle w/ new equip, lights, sirens, conso 9,771.28 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/T-31, MF021, repair bucket scene light 1,905.73 01 General Fund SWANK MOTION PICTURES, INC.2018 Movie Night licenses 6/1-7/13/18 - Qty 7 3,778.00 01 General Fund T-ZERS SHIRT SHOP 220/ shirts for Admin qty 12 466.00 01 General Fund TENZINGA Tenzinga Performance Management Annual License Fee 2nd of 12 480.00 01 General Fund THE CAR PARK Courthouse Parking May 2018 110.00 01 General Fund THE LAND GROUP, INC.professional services for park site maps - May 2018 442.50 01 General Fund THE UPS STORE Postage to send Evidence to Lab 47.32 01 General Fund TOTAL SYSTEM SERVICES Inspect & Diagnose Noise in PSTC Mens Bathroom 123.00 01 General Fund UNION PACIFIC RAILROAD CO 18-0015, UPRR - South Parking Lot Lease FY18 - July 2018 1,743.41 01 General Fund VARSITY FACILITY SERVICES 18-0013, Janitorail service to May 15/2018 16,110.74 01 General Fund VARSITY FACILITY SERVICES Presure wash City Hall and Heritage Building, 4/18/18 4,202.35 01 General Fund VCI AUDIO ENTERTAINMENT Movie Night projector case - qty 1 429.95 01 General Fund VCI AUDIO ENTERTAINMENT pay #1 A/V services for Movie Night 6/1-7/13/18 2,800.00 Date: 6/21/18 12:18:52 PM Page: 6Meridian City Council Meeting Agenda June 26, 2018 – Page 120 of 246 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund VICTORY GREENS Lava Rock for Settler parking lot 2 yds 69.90 01 General Fund WAXIE SANITARY SUPPLY 18-0191, 2 cases of Purell 117.06 01 General Fund WAXIE SANITARY SUPPLY 18-0191, soap, tp, kleenex, papertowels, room spray, mop bkt 2,591.90 01 General Fund WEIDNER & ASSOCIATES 18-0383 220/Size 9, structure boots, qty 1 344.65 01 General Fund WEIDNER & ASSOCIATES 18-0391 220/E-34, 2 tool hangers, 4 mounts 267.84 01 General Fund WIENHOFF & ASSOCIATES, INC 18-0196, Drug & Alcohol Testing, Qty 72 - May 2018 2,160.00 01 General Fund WIENHOFF & ASSOCIATES, INC Pre-Employment Testing, Qty 3 - May 2018 90.00 01 General Fund WINEGLASS ARTS DEVELOPMENT, INC.18-0292, Concerts on Broadway Concert Production-2nd Payment 5,000.00 01 General Fund XEROX CORPORATION - PASADENA MX4-506016, base fee May 2018; click fees 4/21-5/21/18 588.49 Total 01 General Fund 264,541.54 07 Impact Fund ANVIL FENCE CO 18-0234, Fencing & Gates @ Discovery Park - Serv to 5/31/18 9,500.00 07 Impact Fund BOLEN'S CONTROL HOUSE latching relays for Hillsdale Park water feature - qty 2 129.84 07 Impact Fund DEBEST PLUMBING, INC 18-0242, Plumbing @ Discovery Park - Service to 5/31/18 2,890.20 07 Impact Fund FRANZ WITTE LANDSCAPE 18-0233, Landscaping @ Discovery Park - Service to 5/31/18 160,075.00 07 Impact Fund INTERSTATE ALL BATTERY CENTER AA batteries for Discovery Park time lapse cameras - qty 4 32.80 07 Impact Fund KAY PARK-REC CORP 18-0329 litter receptacles for Discovery Park - qty 35 13,811.90 07 Impact Fund KREIZENBECK, LLC 18-0223 pay #5 general conditions & CM svcs-Discovery Park 39,240.94 07 Impact Fund LANDON ENTERPRISES 18-0249, BP4 Concrete for Discovery Park, Service to 5/31/18 42,750.00 07 Impact Fund POWER PLUS, INC.18-0243. Electrical for Discovery Park - Service to 5/31/18 24,866.25 07 Impact Fund THE LAND GROUP, INC.16-0355 A & E design services for Discovery Park - May 2018 7,575.65 07 Impact Fund THE TURF CORPORATION sod for Hillsdale Park - qty 100 22.00 07 Impact Fund THE TURF CORPORATION sod for Hillsdale Park - qty 50 11.00 07 Impact Fund TVR INC 18-0252, HVAC @ Discovery Park, Service to 5/31/18 6,745.95 Total 07 Impact Fund 307,651.53 Date: 6/21/18 12:18:52 PM Page: 7Meridian City Council Meeting Agenda June 26, 2018 – Page 121 of 246 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 20 Grant Fund governmental APPLIED CONCEPTS Lidar XS Police Laser - Qty 1 831.25 20 Grant Fund governmental APPLIED CONCEPTS Lidar XS Police Laser - Qty 2 2,568.75 20 Grant Fund governmental CHRISTOPHER POPE Expense Report, C. Pope, CDBG Basics: Training for Practitio 1,167.03 Total 20 Grant Fund governmental 4,567.03 60 Enterprise Fund ADA COUNTY HIGHWAY DISTRICT 18-0212, Pine, Meridian/Locust Grove, Water/Sewer, 5/24/18 130,225.53 60 Enterprise Fund ADAM STANWOOD Refund, 2250235206, Wat/Sew/Trash, 1282 N Sandlin Ave, Title 93.71 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0340,SCADA Upgrades PRV programming as of 6/1/18 1,411.25 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0389 SCADA System Upgrades 4/25/18 Qty 4hrs 388.00 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0389 SCADA System Upgrades Qty 11hrs 5/2 to 6/1 1,067.00 60 Enterprise Fund ANALYTICAL LABORATORIES INC.18-0366, Water Sampling, Qty 140 - May 2018 2,208.40 60 Enterprise Fund ANALYTICAL LABORATORIES INC.Credit memo for incorrect charges on inv#53873 (99.00) 60 Enterprise Fund ANALYTICAL LABORATORIES INC.Reuse water & effluent testing 3,024.00 60 Enterprise Fund ANDREW, GARLAND, & PENELOPE MAXWELL Refund, 2250191204, Wat/Sew/Trash, 1596 N Penrith Pl, Custom 54.40 60 Enterprise Fund BEN & TRISTIN TAYLOR Refund, 2595071404, Wat/Sew/Trash, 1093 N Wolfsburg Ave, Cus 73.23 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 18-0090, MUBS Bills 6/5/18 & Delinquent Notices 6/11/18 8,705.20 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS Printing and mailing Floodplain brochures 563.42 60 Enterprise Fund BLIMPIE - MOXIE JAVA PWW Tour 74 lunches 438.19 60 Enterprise Fund BOISE ENGRAVING PWW 2 plaques for sponsors 133.72 60 Enterprise Fund CHARLOTTE MATOS Refund, 0909920203, Wat/Sew/Trash, 4173 N Tallgrass Ave, Cus 161.44 60 Enterprise Fund CHRISTINE REPPOND Refund, 1447040703, Wat/Sew/Trash, 4571 W White Birch Dr, Ti 130.55 60 Enterprise Fund CHRISTOPHER & JESSICA CAMMANN Refund, 2047004002, Wat/Sew/Trash, 4242 E Driftwood Dr, Cust 68.06 60 Enterprise Fund CITY OF BOISE 18-0367 NPDES testing (116 tests)2,969.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0366,ACHD Pine Ave Meridian/Locust,Water/Sewer5/1-5/31/18 1,297.00 Date: 6/21/18 12:18:52 PM Page: 8Meridian City Council Meeting Agenda June 26, 2018 – Page 122 of 246 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0130,ACHD Linder Utilities Improvement survey 5/1-5/31/18 6,451.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0132,ACHD Linder (Cayuse Cr to Chinden) Util Improv-5/18 3,087.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0167,W.Chateau Watermain Rep.,survey service 5/1-5/31/18 885.88 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0312,FY18 Sewer repair Survey service 5/1-5/31/18 4,195.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0334,W.Victory Water Main Ext.survey services 5/1-5/31/18 9,168.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS FY18 Eng.Water Consulting Services 5/1-5/31/18 625.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS Well 28,Treatment Review access easement 5/1-5/31/18 267.00 60 Enterprise Fund CLAYNE WHITNEY Refund, 2250019401, Wat/Sew/Trash, 524 E State Ave, Title Co 109.20 60 Enterprise Fund COBALT TRUCK EQUIPMENT 18-0218 Flip Top Service Body for 2018 F250, Lic# C20535 8,425.00 60 Enterprise Fund CONDOC Well32,22Trtmnt,WRRFHeadwrks,BoiRivOutfall,WRRF Exp-May 2018 249.95 60 Enterprise Fund CORE & MAIN LP Ball Valve, Brass Bushing Qty 5 20.74 60 Enterprise Fund COTTONWOOD DEVELOPMENT, LLC Release, Surety-2016-0038, Vicenza Sub No 2, Warr Surety Dep 19,237.82 60 Enterprise Fund D & B SUPPLY Auto Fuse, Toggle Switch, 20 amp fuse Qty 3 10.27 60 Enterprise Fund D & B SUPPLY Barricade materials in preparation for digester cleaning (9) 5.31 60 Enterprise Fund D & B SUPPLY Bolts Qty 1.38 lb 4.54 60 Enterprise Fund D & B SUPPLY Grease lightning cleaner plus hand held sprayer (3 qty)34.97 60 Enterprise Fund D & B SUPPLY Leaf blower & poly braided rope (2 qty)511.94 60 Enterprise Fund D & B SUPPLY Ratchet straps for shop (8 qty)126.32 60 Enterprise Fund D & B SUPPLY Replaced broken locks on tool box in inspection veh - qty 2 18.98 60 Enterprise Fund D & B SUPPLY Safety boots, mucks, High vis sweatshirt, t-shirts - qty 8 532.92 60 Enterprise Fund DARIN & DONNA JENSEN Refund, 3669019601, Wat/Sew/Trash, 1393 E Doberman St, Title 201.96 60 Enterprise Fund DEPT OF HEALTH & WELFARE Chlorophylla testing for NPDES permit (6 tests)450.00 60 Enterprise Fund DIGLINE, INC.Digline Monthly Tickets Qty 1220 2,171.27 60 Enterprise Fund DUKE & SHERI ROGERS Refund, 2046021601, Wat/Sew/Trash, 3796 E Presidential Dr, C 82.94 60 Enterprise Fund EL-ADA, INC.El-Ada May 2018, Meridian Cares Program, Qty 5 35.00 60 Enterprise Fund ENERGY MANAGEMENT CORPORATION Labor & part to repair pump 1 at N. Black Cat lift station 1,344.00 Date: 6/21/18 12:18:52 PM Page: 9Meridian City Council Meeting Agenda June 26, 2018 – Page 123 of 246 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Emergency Lights for C13732 - Qty 15 2,051.92 60 Enterprise Fund ESP PRINTING & MAILING FY18 16 page Water Report - Qty 42,241 5,678.00 60 Enterprise Fund EWING CO., INC.17-0387,18-0178,18-0267,18-0415,WRRF Headworks Upg-May 2018 1,015,230.00 60 Enterprise Fund EWING CO., INC.18-0354,Well 32,Const.Services PayApp#1, 4/17-5/31/18 39,828.75 60 Enterprise Fund FAIRVIEW PAVILION IDAHO LLC.Refund, 2148322502, Wat/Sew/Trash, 3055 E Fairview Ave, Cust 17.33 60 Enterprise Fund FAIRVIEW PAVILION IDAHO LLC.Refund, 2148322603, Wat/Sew/Trash, 3055 E Fairview Ave, Cust 1,171.20 60 Enterprise Fund FERGUSON ENTERPRISES INC.6 inch SBR rubber drop gasket (25 qty)91.93 60 Enterprise Fund FERGUSON ENTERPRISES INC.Clamp for PW Week Expo display-Collections (2 qty)8.07 60 Enterprise Fund FERGUSON ENTERPRISES INC.Wax ring, wax ring w/horn & bolt kit & coil (12 qty)17.91 60 Enterprise Fund FISHER SCIENTIFIC Chlorine snips (1 qty)57.49 60 Enterprise Fund FISHER SCIENTIFIC Nitrile gloves-sizes small & XL (2 cs)81.89 60 Enterprise Fund G & R AG PRODUCTS INC 40GL Tank, Pump Assy, Adapter, Fittings, Elbow, Hose-Qty 12 192.26 60 Enterprise Fund GERALD T. & KRISTINE I BIRD Refund, 2046011001, Wat/Sew/Trash, 863 N Fillmore Way, Title 74.94 60 Enterprise Fund GOBLE SAMPSON ASSOCIATES, INC.PVC drive rod 147.70 60 Enterprise Fund GRANT MECHANICAL, INC Labor & Material to replace AC unit in Collections bldg 3,785.00 60 Enterprise Fund HAZEL ASPHALT, LLC Asphalt Patch 84 NW 10th St Service Repair 750.00 60 Enterprise Fund HAZEL ASPHALT, LLC Asphalt Patching N Locust Grove Valve Replacement 1,250.00 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Door Wedge for Well Site Qty 4 9.12 60 Enterprise Fund IDAHO CONCRETE / IDAHO MATERIALS & CONSTRUCTION sand & gravel for around plant green areas (60.05 qty)813.68 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business cards for Dave Gassel & Rick Murray (2 bx)92.50 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business cards for Dinae Kerr 46.25 60 Enterprise Fund International Training & Rehab Technologies PACP/MACP/LACP Training, 13 employees, Meridian ID, 5/7-5/9/ 6,505.00 60 Enterprise Fund JACK HENRY & ASSOCIATES INC Bank Fees - May 2018 633.50 60 Enterprise Fund JC CONSTRUCTORS INC 18-0066,WRRF Cap.Exp.Const.service PayApp18, Serv to 5/31/18 2,363,757.15 60 Enterprise Fund JENNIFER SEBESTA Refund, 2220007204, Wat/Sew/Trash, 1529 E Drucker Ln, Custom 56.35 60 Enterprise Fund JESSE URZUA Reimb, J. Urzua, Application, Testing, License Fees for Drin 117.00 60 Enterprise Fund JOHN & PAT CLARK Refund, 4616080902, Wat/Sew/Trash, 2738 E Tybalt Dr, Custome 36.03 Date: 6/21/18 12:18:52 PM Page: 10Meridian City Council Meeting Agenda June 26, 2018 – Page 124 of 246 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund JUB ENGINEERS 17-0225,black Cat Trunk Sewer Ph5,Design service 4/1-4/28/18 9,817.00 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Spring clip & offset link for gate (2 qty)4.06 60 Enterprise Fund KIM & CHARLENE BRUNETT Refund, 0504031202, Wat/Sew/Trash, 6389 N Maximus Pl, Title 87.69 60 Enterprise Fund LAWN CO MAINTENANCE 18-0290/0368 price code 2/landscape maint contract 06/2018 2,714.60 60 Enterprise Fund LORI SCHRAM Refund, 3669132801, Wat/Sew/Trash, 553 E Trinidad Dr, Custom 57.05 60 Enterprise Fund LOWE'S PSI Pressure Washer Qty 1 160.55 60 Enterprise Fund LYNN & SANDRA WATSON Refund, 0920112003, Wat/Sew/Trash, 3913 N McKinley Park Ave, 113.23 60 Enterprise Fund MARK MILICH Refund, 1522261802, Wat/Sew/Trash, 3150 N Blue Springs Ave, 31.00 60 Enterprise Fund MASTERCARD MC Pre-Pay WW, #0611, Low Balance as of 6/18/18 2,400.00 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135,WRRF Cap.Exp.Special inspections 5/14-5/27/18 6,702.00 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0365,WRRF Headworks Upgrades,testing 5/28-6/10/18 3,535.20 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0365,WRRF Headworks Upgrades,testing service 5/14-5/24/18 3,553.20 60 Enterprise Fund MATERIALS TESTING & INSPECTION 18-0259,Tertiary Filter Bld.Crane testing serv 5/14-5/27/18 238.20 60 Enterprise Fund MATTSON DIST CO., INC.Soap for pressure washer (5 gal)72.75 60 Enterprise Fund McCALL INDUSTRIAL SS 1/2 x 2 inch nipple (5 qty)8.35 60 Enterprise Fund MICHAEL LORE & ROSE WARD Refund, 3669090805, Wat/Sew/Trash, 891 E Kingsford Dr, Custo 42.68 60 Enterprise Fund MIDPOINT BEARING Sealed radial ball bearing (2 qty)37.59 60 Enterprise Fund MINUTEMAN, INC.Locks to replace Idaho Power locks (19 qty)436.05 60 Enterprise Fund MINUTEMAN, INC.Spare Key for C19841 Inspection vehicle 2.25 60 Enterprise Fund MODERN PRINTERS Invoice Labels Qty 1000 55.00 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 17-0218,WRRF BRO upgrades design services as of 5/26/18 11,686.25 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 18-0116,Well 28 Treatment design services as of 5/26/18 8,245.00 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 18-0149,Tertiary Filter Bld.Crane,oversight service 5/26/18 480.00 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Air hose for shop 45.87 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Carbide cutter for lathe machine 83.53 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.HexArmor sharpmaster II gloves - size XL (3 qty)130.20 Date: 6/21/18 12:18:52 PM Page: 11Meridian City Council Meeting Agenda June 26, 2018 – Page 125 of 246 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Left & right hand mit gloves (2 qty)38.66 60 Enterprise Fund MYKHAYLO POP Refund, 1779040303, Wat/Sew/Trash, 2256 N Capecod Way, Title 63.79 60 Enterprise Fund NAPA AUTO PARTS Blue def for vactor hydrocleaner C19957 (55 gal)179.99 60 Enterprise Fund NAPA AUTO PARTS Brooms & bone mechanics creeper (8 qty)285.38 60 Enterprise Fund NAPA AUTO PARTS Washer fluid (4 qty)10.76 60 Enterprise Fund NILA TORVEND Refund, 0992706402, Wat/Sew/Trash, 4560 N Kilee Ave, Custome 208.46 60 Enterprise Fund NORCO Edge Matte Black Safety Glasses Qty 6 76.14 60 Enterprise Fund O'REILLY AUTO PARTS Battery cable & isolator for 2003 kawasaki mule (2 qty)23.48 60 Enterprise Fund O'REILLY AUTO PARTS Fuel filter for John Deere lawn mower 15.87 60 Enterprise Fund O'REILLY AUTO PARTS Lights to replace broken lights on Maintenance Truck (1) 29.99 60 Enterprise Fund O'REILLY AUTO PARTS Tire wet & detailer for CCTV Vans & Hydrocleaners (4 qty) 28.56 60 Enterprise Fund OFFICE DEPOT, INC.Badge holders (12 qty)53.52 60 Enterprise Fund OFFICE DEPOT, INC.Sign Holders - Qty 6 38.94 60 Enterprise Fund OFFICE VALUE - MERIDIAN Copier paper for Lab (1 cs)35.45 60 Enterprise Fund OFFICE VALUE - MERIDIAN Pens, post it note flags, memo notebook (24 qty)90.06 60 Enterprise Fund OWEN & CAMEY YEAGER Refund, 0525011202, Wat/Sew/Trash, 1492 E Handel Ct, Title C 101.15 60 Enterprise Fund OXARC, INC.18-0091 Sodium Hypochlorite Delivery Qty 1005gl 1,680.15 60 Enterprise Fund PACIFIC BACKFLOW 18-0051, Backflow Device Testing Services Qty 31 713.00 60 Enterprise Fund PERRY & SHERI FINCO Refund, 4501011302, Wat/Sew/Trash, 3383 S Blackspur Ave, Cus 32.16 60 Enterprise Fund PLATT ELECTRIC SUPPLY 18-0256,WWTP Elect Dist Design/Equipment Lot8 6/1/18 21,450.18 60 Enterprise Fund PLATT ELECTRIC SUPPLY 18-0256,WWTP Elect.Dist.Equip, Lot#7 5/31/18 32,921.29 60 Enterprise Fund PLATT ELECTRIC SUPPLY 18-0256,WWTP Primary Elect. Design/Equip Lot 8 6/1/18 32,921.29 60 Enterprise Fund PLATT ELECTRIC SUPPLY Lamp & Ballast to Repair Non-Emerg Lighting Water Adm Bldg 33.23 60 Enterprise Fund PLATT ELECTRIC SUPPLY Returned conduit (20 qty)(5.78) 60 Enterprise Fund PLATT ELECTRIC SUPPLY Returned conduit coupling (24 qty)(6.36) 60 Enterprise Fund PLATT ELECTRIC SUPPLY Returned elbows, couplings & T-cover (11 qty)(96.09) 60 Enterprise Fund PLATT ELECTRIC SUPPLY Returned long nose plier (38.59) 60 Enterprise Fund PLATT ELECTRIC SUPPLY Rubber coated electrical power cable (30 ft)138.79 60 Enterprise Fund PLATT ELECTRIC SUPPLY Wire for spare plant drain pump & stock (250ft)530.82 60 Enterprise Fund PLATT ELECTRIC SUPPLY Wire, PVC bell end, liquid tight connector (544)202.35 Date: 6/21/18 12:18:52 PM Page: 12Meridian City Council Meeting Agenda June 26, 2018 – Page 126 of 246 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund QUALITY CONTROL SERVICES, INC.Annual on-site calibration of all major equipment (22 qty) 2,100.00 60 Enterprise Fund RICHARD B. & RIAN CHATTERTON Refund, 0815006003, Wat/Sew/Trash, 539 E Lava Falls St, Titl 66.31 60 Enterprise Fund RICOH USA, INC C86108123, E205M560104 copier lease 6/18 & Copies 5/18 92.65 60 Enterprise Fund ROB & PETRINA STEWARD Refund, 1521327404, Wat/Sew/Trash, 2950 W Pebblestone St, Cu 93.22 60 Enterprise Fund ROCKY & PATRICIA YORKE Refund, 6600008503, Wat/Sew/Trash, 4072 W Highland Fall Ct, 38.71 60 Enterprise Fund ROLANDO & KATHLEEN L. SANTOS Refund, 3515060103, Wat/Sew/Trash, 2582 E Copper Pl, Custome 58.35 60 Enterprise Fund SARA KALFAS Refund, 0550210206, Wat/Sew/Trash, 5453 N Red Hills Ave, Tit 70.46 60 Enterprise Fund SCHROEDER ENTERPRISES INC.Refund, 1890020701, Wat/Sew/Trash, 1707 E Chemise St, Title 90.24 60 Enterprise Fund SERENA TROXEL Refund, 1631046002, Wat/Sew/Trash, 1338 W Sandalwood Dr, Tit 36.03 60 Enterprise Fund SHRED-IT USA, LLC.Document Shredding for MUBS, Finance, Clerks - May 2018 63.04 60 Enterprise Fund SLHS SERVICE AREA Hearing Test for J. Rodriguez 57.00 60 Enterprise Fund SLHS SERVICE AREA Hearing Test for M. Hernandez 57.00 60 Enterprise Fund SLHS SERVICE AREA Hearing Test for M. Losh 57.00 60 Enterprise Fund SLHS SERVICE AREA Vaccine for L. Basterrechea - Qty 1 77.00 60 Enterprise Fund SLHS SERVICE AREA Vaccines for T. Norman - Qty 2 70.00 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Road Sign Rental N Locust Grove Valve Replacement 301.65 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC PVC 80 union (4 qty)20.64 60 Enterprise Fund SPORTSMANS WAREHOUSE Leatherman Multi Tool Qty 1 89.99 60 Enterprise Fund STAR CONSTRUCTION, LLC 18-0117, 18-0343, Cherry Ln PRV#31 & Baraya PRV#32-Final Inv 191,228.71 60 Enterprise Fund TERESA GUSTIN Refund, 3564201805, Wat/Sew/Trash, 1952 E Lake Creek Dr, Tit 18.20 60 Enterprise Fund TERRACON CONSULTANTS 18-0327,Well 32,special inspections service thru 5/26/18 1,458.75 60 Enterprise Fund TESTAMERICA Subcontract analysis for NPDES samples (3 tests)505.00 60 Enterprise Fund THE UPS STORE Shipping for biosolids & NPDES samples (2 bx)224.82 60 Enterprise Fund TRUEPOINT SOLUTIONS LLC Bill Output Update 660.00 60 Enterprise Fund VARSITY FACILITY SERVICES 18-0013, Janitorail service to May 15/2018 1,715.17 60 Enterprise Fund WM LAMPTRACKER, INC.Lamp recycle kit 109.00 Date: 6/21/18 12:18:52 PM Page: 13Meridian City Council Meeting Agenda June 26, 2018 – Page 127 of 246 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB-570607 additional b/w (754 qty) & color (1,106 qty) 59.07 60 Enterprise Fund YEA-WEN LU Refund, 3565060005, Wat/Sew/Trash, 1941 E Doberman Dr, Custo 118.83 Total 60 Enterprise Fund 3,995,698.86 Report Total 4,572,458.96 Date: 6/21/18 12:18:52 PM Page: 14Meridian City Council Meeting Agenda June 26, 2018 – Page 128 of 246 City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: X13 Project/File Number: (H-2018-0053) Item Title: Bainbridge Subdivision No. 8 Final Plat for Bainbridge Subdivision No. 8 (H-2018-0053) by Brighton Investments, LLC, Located West of N. Ten Mile Rd. and South of W. Lost Rapids Dr. Meeting Notes City Council Meeting June 26, 2018 Item #8A: Bainbridge Sub. 8 – Final Plat Item #8B: Seyam East – Final Plat Changes to Agenda: None NOTE: The applicants for Item #8A (Bainbridge Sub. 8) and #8B (Seyam East) each submitted written responses to the staff reports stating they are in agreement with the conditions of approval; however, the response was not received until after the agenda was published therefore they weren’t able to be placed on the consent agenda. Item #8A: Bainbridge Sub. 8 (H-2018-0053) Application(s):  Final Plat Size of property, existing zoning, and location: This site consists of 14.99 acres of land, zoned R-8, located west of N. Ten Mile Rd. & south of W. Lost Rapids Dr. Summary of Request: The applicant has applied for final plat approval of 52 building lots & 8 common lots on 14.99 acres of land in the R-8 zoning district. The proposed plat is in substantial compliance with the approved preliminary plat as required. Written Testimony: Kameron Nauahi, Brighton Corp., Applicant (in agreement w/staff report) Staff Recommendation: Approval w/conditions Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0053, as presented in the staff report for the hearing date of June 26, 2018: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0053, as presented during the hearing on June 26, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0053 to the hearing date of June 26, 2018 for the following reason(s): (You should state specific reason(s) for continuance.) Item #8B: Seyam East (H-2018-0055) Application(s):  Final Plat Size of property, existing zoning, and location: This site consists of 22.98 acres of land, zoned I-L, located on the north side of E. Franklin Rd., midway between N. Eagle Rd. & N. Cloverdale Rd. Summary of Request: The applicant has applied for a final plat consisting of 10 building lots on 22.98 acres of land in the I-L zoning district. The proposed plat is in substantial compliance with the approved preliminary plat as required. Written Testimony: Kent Brown, Applicant’s Representative (in agreement w/staff report) Staff Recommendation: Approval w/conditions Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0055, as presented in the staff report for the hearing date of June 26, 2018: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0055, as presented during the hearing on June 26, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0055 to the hearing date of June 26, 2018 for the following reason(s): (You should state specific reason(s) for continuance.) Bainbridge Subdivision No. 8 – FP H-2018-0053 1 STAFF REPORT MEETING DATE: June 26, 2018 TO: Mayor and City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Bainbridge Subdivision No. 8 – FP (H-2018-0053) I. APPLICATION SUMMARY The applicant, Brighton Corporation, has applied for final plat (FP) approval of 52 building lots and 8 common lots on 14.99 acres of land in the R-8 zoning district. II. STAFF RECOMMENDATION Staff recommends approval of the Bainbridge Subdivision No. 8 final plat subject to the conditions noted in Sections VI and VII below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the City Council. III. PROPOSED MOTION Approval I move to approve File Number H-2018-0053 as presented in the staff report for the hearing date of June 26, 2018, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2018-0053, as presented during the hearing on June 26, 2018, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2018-0053 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The subject property is located west of N. Ten Mile Rd. and south of W. Lost Rapids Dr., in the south ½ of Section 27, T. 4N., R. 1W. B. Applicant: Brighton Investments, LLC 12601 W. Explorer Drive, Ste. 200 Boise, Idaho 83713 C. Owner: Same as Applicant Meridian City Council Meeting Agenda June 26, 2018 – Page 130 of 246 Bainbridge Subdivision No. 8 – FP H-2018-0053 2 D. Representative: Kameron Nauahi, Brighton Development, Inc. 12601 W. Explorer Drive, Ste. 200 Boise, Idaho 83713 V. STAFF ANALYSIS The proposed final plat depicts 52 building lots and 8 common lots on 14.99 acres of land in the R-8 zoning district. The minimum property size in this phase is 6,600 square feet (s.f.) with an average size of 9,155 s.f. This phase is actually the 10th phase of development of the preliminary plat for Bainbridge including the final plats for Bainbridge Park and Bainbridge Hess Subdivision No. 1. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat (PP-13-011) as required by UDC 11-6B-3D.2. The proposed number of buildable lots and qualified open space in this phase are the same as shown on the preliminary plat; however, with previous applications, building lots were added in final plats that were not depicted on the approved preliminary plat. Because the total number of overall building lots (415) shown on final plat applications to date has not yet exceeded the total amount approved with the preliminary plat (i.e. 552), Staff deems the proposed final plat in substantial compliance with the approved preliminary plat as required. However, at the point more building lots are proposed than were approved with the preliminary plat, lots will either need to be decreased in accord with that approved or, a new preliminary plat for the remaining area will be required; additional common open space should also be added to equal that required to be provided with the preliminary plat (i.e. 31.66 acres or 16.55%). The updated development plan and qualified open space exhibit included in Exhibit E depicts 10 additional lots (not counting the 9 lots approved with the Trilogy subdivision plat) than were shown on the approved preliminary plat and less open space. As required with the previous final plat approval, the applicant submitted an exhibit, included in Exhibit F, which depicts the location of site amenities provided and proposed for the overall development. The proposed amenities comply with UDC standards and the preliminary plat approval. Amenities for the overall subdivision consists of 1.3 and 0.70 acre park/open space areas, two (2) swimming pools, two (2) tot lots, several micro-path connections, a 7.5 acre City park, and a segment of the City’s multi-use regional pathway along Chinden Blvd. The plan in Exhibit E includes the 2.5 acre property consisting of 9 buildable lots recently acquired by this developer at the west boundary of Phase 6 that was previously included in the Trilogy Subdivision preliminary plat; a new preliminary plat may be required for that area or it may be included as a future phase of this development (while still under the Trilogy preliminary plat approval), as determined by H-2018-0024. This area shouldn’t be included within the development area shown in Exhibit E as it wasn’t included in the preliminary plat boundary of Bainbridge Subdivision. Without these lots, there are still 12 more lots that were approved with the Bainbridge preliminary plat which were created from reductions in the width of lots based on market adjustments. The applicant plans to apply for a new preliminary plat to accommodate the extra number of lots as they get closer to Ten Mile Road and the LDS Church site. Note: In 2016, Council approved a modification to UDC 11-3A-6C to allow the irrigation easement along the south boundary of this subdivision to be located within adjacent building lots rather than a common lot as previously proposed (H-2016-0115). VI. SITE SPECIFIC CONDITIONS 1. Applicant shall meet all terms of the approved annexation (AZ-05-058, Development Agreement #109061598), preliminary plat (PP-13-011) and easement modification (H-2016-0115) applications approved for this site. Meridian City Council Meeting Agenda June 26, 2018 – Page 131 of 246 Bainbridge Subdivision No. 8 – FP H-2018-0053 3 2. The applicant shall obtain the City Engineer’s signature on the final plat within two years of the City Engineer’s signature on the previous phase final plat in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by KM Engineering, stamped on 4/23/18 by Aaron L. Ballard, shall be revised as follows: a. “Block 28” shall be labeled on the face of the plat. b. Note #14: “As shown hereon, Lots 1312 and 13, Block 9 . . .” c. Graphically depict the 20-foot wide easement along the southern boundary of the subdivision for the McMullen Lateral as outlined in the letter from Don Brown, McMullan Lateral MUA President with application File #H-2016-0115. Also include a note stating this subdivision is subject to a McMullen Lateral Water Users Association, Inc. license agreement per Instrument No. 2017-008057 of Ada County records. d. Graphically depict the easement for the 18-inch diameter gravity irrigation pipe traversing along the east side of Blocks 26 and 27. 5. The landscape plan prepared by KM Engineering, dated 4/26/18, is approved as submitted. 6. All fencing installed on the site must be consistent with the standards listed in UDC 11-3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits. 7. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. 8. Prior to the issuance of any new building permit, the property shall be subdivided in accordance with the UDC. 9. The street light plan submitted as part of the development plans, appears to meet city requirements based on a preliminary review. 10. An updated version of the development/concept plan for the overall development included in Exhibit E shall be submitted with each subsequent final plat phase of development to ensure substantial compliance with the preliminary plat as required by UDC 11-6B-3D.2. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. Meridian City Council Meeting Agenda June 26, 2018 – Page 132 of 246 Bainbridge Subdivision No. 8 – FP H-2018-0053 4 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. Meridian City Council Meeting Agenda June 26, 2018 – Page 133 of 246 Bainbridge Subdivision No. 8 – FP H-2018-0053 5 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year -round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. V. EXHIIBITS A. Vicinity/Zoning Map B. Preliminary Plat (dated: 4/30/13) C. Proposed Final Plat (dated: 4/23/18) D. Proposed Landscape Plan (dated: 4/26/18) E. Updated Development Plan with Qualified Open Space Exhibit (dated: 5/3/18) F. Overall Subdivision Amenity Plan Meridian City Council Meeting Agenda June 26, 2018 – Page 134 of 246 Bainbridge Subdivision No. 8 – FP H-2018-0053 6 Exhibit A – Vicinity/Zoning Map Meridian City Council Meeting Agenda June 26, 2018 – Page 135 of 246 Bainbridge Subdivision No. 8 – FP H-2018-0053 7 Exhibit B – Preliminary Plat (dated: 8/10/17) Meridian City Council Meeting Agenda June 26, 2018 – Page 136 of 246 Bainbridge Subdivision No. 8 – FP H-2018-0053 8 Exhibit C – Proposed Final Plat (dated: 4/23/18) Meridian City Council Meeting Agenda June 26, 2018 – Page 137 of 246 Bainbridge Subdivision No. 8 – FP H-2018-0053 9 Meridian City Council Meeting Agenda June 26, 2018 – Page 138 of 246 Bainbridge Subdivision No. 8 – FP H-2018-0053 10 Exhibit D – Proposed Landscape Plan (dated: 4/26/18) Meridian City Council Meeting Agenda June 26, 2018 – Page 139 of 246 Bainbridge Subdivision No. 8 – FP H-2018-0053 11 Exhibit E: Updated Development Plan with Updated Qualified Open Space Exhibit (dated: 5/3/18) Note: The plan below was not updated with this application to reflect reconfiguration of lots/open space in this phase. Note: Single-family lot count includes 9 lots that were included in the preliminary plat for Trilogy Subdivision that were obtained by this developer that were not within the boundary of the subject preliminary plat. Meridian City Council Meeting Agenda June 26, 2018 – Page 140 of 246 Bainbridge Subdivision No. 8 – FP H-2018-0053 12 Exhibit F: Overall Subdivision Amenity Plan Meridian City Council Meeting Agenda June 26, 2018 – Page 141 of 246 Bainbridge Subdivision No. 8 – FP H-2018-0053 13 Meridian City Council Meeting Agenda June 26, 2018 – Page 142 of 246 Bainbridge Subdivision No. 8 – FP H-2018-0053 14 Meridian City Council Meeting Agenda June 26, 2018 – Page 143 of 246 Bainbridge Subdivision No. 8 – FP H-2018-0053 15 Meridian City Council Meeting Agenda June 26, 2018 – Page 144 of 246 City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: Project/File Number: Item Title: Final Plat for Sevam East (H-2018-0055) by Volante Investments, LLLP, Located on the North Side of E. Franklin Rd. Midway Between N. Eagle Rd. and N. Cloverdale Rd. Meetina Notes 9 OPROM Seyam East – FP H-2018-0055 PAGE 1 STAFF REPORT MEETING DATE: June 26, 2018 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Seyam East - FP (H-2018-0055) I. APPLICATION SUMMARY The applicant, Volante Investments, LLLP, has applied for a final plat (FP) consisting of 10 building lots on 22.98 acres of land in the I-L (Light Industrial) zoning district. II. STAFF RECOMMENDATION Staff recommends approval of the Seyam East subdivision final plat based on the analysis provided below in Section V. III. PROPOSED MOTION Approval I move to approve File Number H-2018-0055 as presented in the staff report for the hearing date of June 26, 2018, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2018-0055, as presented during the hearing on June 26, 2018, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2018-0055 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The subject property is generally located on the north side of E. Franklin Road, midway between N. Eagle Rd. and N. Cloverdale Rd., in the south ½ of Section 9, T. 3N., R. 1E. B. Applicant: Volante Investments, LLLP 3084 E. Lanark St. Meridian, ID 83642 C. Owner: Same as applicant Meridian City Council Meeting Agenda June 26, 2018 – Page 146 of 246 Seyam East – FP H-2018-0055 PAGE 2 D. Representative: Kent Brown, Kent Brown Planning Services 3161 E. Springwood Dr. Meridian, ID 83642 V. STAFF ANALYSIS The proposed final plat depicts 10 building lots on 22.98 acres of land in the I-L zoning district. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. Because the number of buildable lots on the proposed final plat is the same as shown on the approved preliminary plat, staff deems the final plat in substantial compliance with the approved preliminary plat. VI. SITE SPECIFIC CONDITIONS 1. Applicant shall meet all terms of the approved annexation and preliminary plat (H-2017-0159), and development agreement (Instrument No. 2018-052342). 2. The applicant shall obtain the City Engineer’s signature on the final plat within two (2) years of City Council approval of the preliminary plat (by 3/20/2020); or, apply for a time extension in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Wellington Land Surveying, stamped on 5/11/18 by Steven C. Wellington, included in Exhibit C shall be revised as follows: a. Easement Notes #7, 8 and 10 (pg. 2): Include recorded instrument number. b. Notes (pg. 2): Re-number note #12; it should be #8. 5. The landscape plan prepared by South Landscape Architecture, dated 11/17/17, included in Exhibit D is approved as submitted. 6. The facades of structures and portions of the site on Lot 1, Block 1 and Lots 1 and 4, Block 2 adjacent to Franklin Road, an entryway corridor, shall develop in accord with the standards contained in the City’s Architectural Standards Manual for commercial developments, rather than industrial developments, because of their location adjacent to an entryway corridor (Franklin Road. The facades and portions of the site not directly adjacent to Franklin Rd. may develop in accord with the standards contained in the Architectural Standards Manual for industrial developments. 7. All fencing installed on the site must comply with the standards listed in UDC 11-3A-6 and 11- 3A-7. If permanent perimeter fencing is not provided along the boundaries of the site, temporary fencing to contain debris during construction shall be installed prior to release of building permits. 8. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. 9. Additional streetlights are required on all roads to meet the minimum spacing required in drawing 6C of the Meridian Design Standards. Two additional type 1 or davit poles are required on Franklin Road. Plan requirements can be found in section 6-5 of the Improvement Standards for Street Lighting at http://www.meridiancity.org/public_works.aspx?id=272 Meridian City Council Meeting Agenda June 26, 2018 – Page 147 of 246 Seyam East – FP H-2018-0055 PAGE 3 10. Applicant to coordinate fire hydrant locations during plan review. Available flow at longest proposed dead end is 1500 gpm at 20 psi at the main. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure pri or to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting Meridian City Council Meeting Agenda June 26, 2018 – Page 148 of 246 Seyam East – FP H-2018-0055 PAGE 4 that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street li ghts. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface Meridian City Council Meeting Agenda June 26, 2018 – Page 149 of 246 Seyam East – FP H-2018-0055 PAGE 5 or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. V. EXHIIBITS A. Vicinity Map B. Approved Preliminary Plat (dated: 10/31/16) C. Proposed Final Plat (dated: 5/11/18) D. Proposed Landscape Plan (dated: 11/17/17) Meridian City Council Meeting Agenda June 26, 2018 – Page 150 of 246 Seyam East – FP H-2018-0055 PAGE 6 Exhibit A – Vicinity/Zoning Map Meridian City Council Meeting Agenda June 26, 2018 – Page 151 of 246 Seyam East – FP H-2018-0055 PAGE 7 Exhibit B – Approved Preliminary Plat (dated: 10/31/16) Meridian City Council Meeting Agenda June 26, 2018 – Page 152 of 246 Seyam East – FP H-2018-0055 PAGE 8 Exhibit C – Proposed Final Plat (dated: 5/11/18) Meridian City Council Meeting Agenda June 26, 2018 – Page 153 of 246 Seyam East – FP H-2018-0055 PAGE 9 Meridian City Council Meeting Agenda June 26, 2018 – Page 154 of 246 Seyam East – FP H-2018-0055 PAGE 10 Exhibit D –Proposed Landscape Plan (dated: 11/17/17) Meridian City Council Meeting Agenda June 26, 2018 – Page 155 of 246 Seyam East – FP H-2018-0055 PAGE 11 Meridian City Council Meeting Agenda June 26, 2018 – Page 156 of 246 Seyam East – FP H-2018-0055 PAGE 12 Meridian City Council Meeting Agenda June 26, 2018 – Page 157 of 246 City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: �c �-A Project/File Number: Item Title: Kate Marshall Field Naming Request Meetinq Notes 9 APPROIEO M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 5 9 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 6 0 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 6 1 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 6 2 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 6 3 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 6 4 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 6 5 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 6 6 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 6 7 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 6 8 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 6 9 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 7 0 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 7 1 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 7 2 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 7 3 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 7 4 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 7 5 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 7 6 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 7 7 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 7 8 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 7 9 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 8 0 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 8 1 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 8 2 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 8 3 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 8 4 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 8 5 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 8 6 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 8 7 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 8 8 o f 2 4 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 8 9 o f 2 4 6 City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 81) Project/File Number: Item Title: Fire Department Budget Amendment for Stainless Steel Decontamination Sinks at Fire Stations Meetina Notes uy APPROVED Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642 Phone 208-888-1234 www.meridiancity.org June 20, 2018 MEMORANDUM TO: Mayor and City Council Members CC: Click here to enter text. FROM: Meridian Fire Department RE: Budget Amendment for replacement of decontamination sinks at Fire Stations Requesting budget Amendment for replacement of current Formica countertops and sinks in Stations 2, 3 & 4 decontamination rooms with seamless stainless steel countertops and sinks. Current Formica counter is worn and for infection control purposes is not practical. Formica is porous and top mounted sinks hold bacteria under lip. Replacement of these sinks at Stations 1 through 4 was identified for replacement in FY18. Quotes received early in 2017 during the budget process for FY18 was $2,500 per station. Current quote is $9,300 each station due to the increase of cost in steel and installation. Station 1 will be completed in FY18, requesting additional funds to complete stations 2, 3 and 4. There is a concern of cost increase the longer that time passes, particularly with current tariffs on steel. Additionally, there is a safety concern with blood borne pathogens and exposure to them. 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Q 'IV lf� N a 0 E E > O O py v O a a O O o > U w O O_ f\- E O C S LL LL W O O O O O O O O O LD O a c -I N m M O N O- N N O m N O N O N O N O V V a a V V V V v v v v w v v v u c u c u c .� .+ aJ C a] C a1 C c) O O O O O O O O O O O s 0 0 'UZ 2 0 0 Z Z VI N o Vi Qj ai di w O O O m m m ai ai ai 'IV lf� ll� O O O O O o m m m m ai ai in�nl�n ai m ai u c u c u c aJ C a] C a1 C v W v C .cam C .cam C .ccam G C G do m m G C C 3 3 O7 ca CD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m m m m M m vi vi vi N mv '^ ai '^ ai v N N N N N N M m m m m m>> i ti ti N N N N N O c O O O O o O o O c O o O O O o O O 1-1 4^ 0) 0 0 N E s 0 0 'UZ 2 0 0 Z Z VI N o Vi Qj ai di w 1-1 4^ 0) 0 0 N E M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 9 3 o f 2 4 6 mww, IN late" City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 8E Project/File Number: Item Title: Fire Department Budget Amendment for Public Education Supplies Meetina Notes uy APPINED Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642 Phone 208-888-1234 www.meridiancity.org June 20, 2018 MEMORANDUM TO: Mayor and City Council Members CC: Pam Orr FROM: Meridian Fire Department RE: Budget Amendment for Public Education Supplies Requesting budget amendment for Fire Department public education supplies and Instructor and attendee registration fees for car seat certification classes. Funds will come entirely from grants and donations that were acquired throughout the year and were received for fiscal year 2018 spending. Donations were from the Light My Fire, Inc., the Idaho Fire Chief’s Associations, Meridian Citizens and also a grant from the Idaho Transportation Department. 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V} V} Ln w oo w m c -r N v* io U to C � � C m C 0 O u N J C - E W N E O a) N w v O 0 O d -'o E Q w O O O O O O O O O O O O O 0 V o N n n Ill Vl O O O O O O O O O O O O O ' N N N N N N N N N N N N N N N N N N N N N N N N N N -I .--1 4a e -I c-1 8 O o -814 0 0 0 0 0 coo 0 0 0 o o 0 0 o o 0 tI n v Yt M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 2 6 , 2 0 1 8 – P a g e 1 9 7 o f 2 4 6 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Jenny From 10/1/2017 Through 9/30/2018 REVENUES 2250 Fire Training Division 33100 Grant Revenues 2290 Fire Safehouse 34800 Donations (plus project code) Total REVENUES Percent Total Budget with Current Year Budget Budget Amendments Actual Remaining Remaining 0.00 4,135.00 (4,135.00) 0.00 11,686.00 (11,686.00) 0.00 15,821.00 (15,821.00) Date: 6/20/18 09.06:10 AM Page: 1 0.00% 0.00% City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 8F Project/File Number: Item Title: Old City Hall RFP Update and Proposed Addendum No. 2 (3o y -tow- 4 -C4, ,A✓ Meetina Notes 9 APPROVED MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 1 MERIDIAN DEVELOPMENT CORPORATION REQUEST FOR PROPOSALS FOR MDC OLD CITY HALL PROJECT 2018 ADDENDUM No. 2 Meridian City Council Meeting Agenda June 26, 2018 – Page 199 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 2 The Meridian Development Corporation (“MDC”) hereby issues this Addendum No. 2 (A2) to its Request for Proposals (RFP) for the Old City Hall Project 2018 which was issued May 23, 2018. This Addendum No. 2 supplements and amends the RFP and is to be considered by those responding to the RFP. This A2 consists of _46_ pages. Pre-Proposal Conference. MDC conducted a pre-proposal conference on June 18, 2018 at 2:00 p.m. MDC Representative Cameron Arial conducted the meeting. The meeting consisted of an introduction of MDC and City staff members, a review of Addendum One, a site visit and an opportunity for questions and answers. The list of attendees that signed in for the meeting are attached as Attachment 1 to this A2. MDC received one substantive question from those in attendance at the meeting which is noted below: Question 1. What is the fiber optic capacity for the Old City Hall Building? Answer to Question 1. The building has 1 gigabits installed currently. It has an estimated capacity to go up to 10 gigabits. Form Development Agreement. A form Development Agreement that will be used as the base for the agreement with the successful respondent, if any, is attached hereto as Attachment 2. The RFP is hereby amended to include the content and attachments contained in this Addendum No. 2. Interested persons or firms are required to consider this Addendum No. 2 in preparing their response to the RFP. _____________________________ Date: ____________ Ashley Squyres MDC Administrator Meridian City Council Meeting Agenda June 26, 2018 – Page 200 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 3 ATTACHMENT 1 PRE-PROPOSAL CONFERENCE LIST OF ATTENDEES THAT SIGNED IN Name Phone Email Craig Slocum 208-869-3305 craig.slocum@cshra.org Ron Crow 208-853-1001 rlcrow@cableone.com Cole Krueger 208-869-9274 ckrueger@wbrbc.com Eric Davis 208-331-0110 davis@retailwest.com Bill Parsons 208-884-5533 bparsons@meridiancity.org Matthew T. Adams 208-939-4041 matt@thelandgroupinc.com Mindi Smith 208-887-2211 msmith@meridiancity.org Lindsey Bowshier 208-409-8306 lbowshier@tributemedia.com Craig Brown 208-562-3412 craigbrown@chlidaho.cc Jim Kline 208-340-3331 joykline10@gmail.com Bill Lawson 208-866-9443 billlawson@cableone.net Jon Maxwell 208-912-6673 jmaxwell@andersen-const.com Lindsey Andersen 208-841-2262 linzmartino13@gmail.com Christopher Pope 208-489-0575 cpope@meridiancity.org Josh Evarts joshevarts@gmail.com Bryan Starr 704-936-7046 bryan.starr@littleonline.com Jon Allen 208-809-0069 jon@allengroupre.com Jeremy Malone 208-343-4883 jeremy-malone@oppcos.com Meridian City Council Meeting Agenda June 26, 2018 – Page 201 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 4 ATTACHMENT 2 FORM DEVELOPMENT AGREEMENT DEVELOPMENT AGREEMENT BY AND BETWEEN THE MERIDIAN DEVELOPMENT CORPORATION AND __________________________________ __________, 2018 Old City Hall Re-Development Project Meridian City Council Meeting Agenda June 26, 2018 – Page 202 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 5 ***This is a general form Development Agreement provided for informational purposes, so parties interested in submitting a response to the RFP can better understand the potential agreement that will be required by MDC. The unique aspects of the successful proposal, if any, would be incorporated into this form agreement. Some of the terms and conditions contained in this general form may not be applicable to a selected proposal. *** Meridian City Council Meeting Agenda June 26, 2018 – Page 203 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 6 DEVELOPMENT AGREEMENT THIS DEVELOPMEMNT AGREEMENT (“DA”) is entered into as of the ___ day of _______, 2018, by and between the MERIDIAN DEVELOPMENT CORPORATION, the urban renewal agency for the City for Meridian (“City”), an independent public body, corporate and politic, organized and existing under the urban renewal laws of the State of Idaho (the “Agency”) and ____________________________., an Idaho ____________ (referred to as “Participant”). Agency and Participant are c ollectively referred to as “Parties.” RECITALS WHEREAS, the MDC, an independent public body, corporate and politic, is an urban renewal agency created by and existing under the authority of and pursuant to the 'Idaho Urban Renewal Law of 1965, being Idaho Code title 50, chapter 20, as amended and supplemented, and the Local Economic Development Act of 1988, being Idaho Code, Title 50, Chapter 29; as amended and supplemented (collectively the "Act"); WHEREAS, the MDC was established by Resolution No. 01 -367 of the City Council of the City of Meridian, Idaho (hereinafter the "City Council"), adopted July 24, 2001; WHEREAS, the City Council of the City of Meridian, Idaho (the "City"), on October 8, 2002, after notice duly published, conducted a public hearing on the Meridian Revitalization Plan (the "Plan"); WHEREAS, following said public hearing the City adopted its Ordinance No. 02-987 on December 3, 2002, approving the Revitalization Plan and making certain findings; Meridian City Council Meeting Agenda June 26, 2018 – Page 204 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 7 *** MDC anticipates it will add a number of recitals including recitals describing the RFP process, the selection, the successful proposal, description of the applicable properties etc. *** NOW, THEREFORE, based upon the mutual consideration, the receipt and sufficiency of which is hereby acknowledged, the Agency and the Participant agree as follows: I. SUBJECT OF AGREEMENT A. Development Agreement The purpose of this DA is to effectuate the Plan and a portion of the Meridian Urban Renewal Project (the “Urban Renewal Project”) by providing for transfer of the ______________ Property to Participant following and contingent upon the transfer of said property from the City to MDC. The transfer of said property to the Participant and will be under the following terms:_________________________________________________________________ ______________________________________________________________________ _____________________________________________________________________. The above noted recitals are hereby incorporated into this Agreement as if set forth fully herein. The term of this Agreement shall be through ________________ 20__ or until the redevelopment of the __________________ Property is/are completed, whichever occurs first. This DA may be earlier terminated by the parties as provi ded herein and portions of this DA pertaining to the obligations of Participant shall survive expiration and termination of this DA. B. The Plan This Agreement is subject to the provisions of the Plan, initially approved by the City Council, pursuant to Ordinance No. 02-987 on December 3, 2002. Meridian City Council Meeting Agenda June 26, 2018 – Page 205 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 8 C. The Properties The ____________________ Property Site is/are located within the Urban Renewal Project Area. The more specific legal descriptions for the respective properties are attached to this Agreement as Exhibits A and B. The above noted properties may be referred to as the “Site.” D. Agency Participation Policy Generally, the Agency has agreed to financially participate with a private developer when such participation, in the Agency’s complete discretion, achieves and conforms with the goals and objectives of the Plan and the law, is not duplicative of other public entity funding, does not replace or substitute for the obligations imposed by other governmental agencies on the Participant, when funding is available and where the applicable project is a priority for the Agency. E. Parties to This Agreement 1. The Agency The Agency is an independent public body, corporate and politic, exercising governmental functions and powers and organized and existing under the Idah o Urban Renewal Law of the State of Idaho, Title 50, Chapter 20, Idaho Code, and the Local Economic Development Act, Title 50, Chapter 29, Idaho Code. The mailing address of the Agency is 104 E. Fairview Ave., #239, Meridian, Idaho 83642. “Agency,” as us ed in this Agreement, includes the Meridian Development Corporation and any assignee of or successor to its rights, powers, and responsibilities. 2. The Participant The Participant is __________________________. The principal address to be used for the Participant is ____________________________. Meridian City Council Meeting Agenda June 26, 2018 – Page 206 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 9 Whenever the term “Participant” is used herein, such term shall include any permitted nominee, assignee, purchaser, or successor in interest as herein provided. The Participant represents and warrants that their u ndertakings pursuant to this Agreement are and will be used for the purpose of the timely development and/or redevelopment of the Site and not for speculation in land holding. The Participant further recognizes that in view of: (1) the importance of the Site to the general health, safety and welfare of the community; (2) the reliance by the Agency on the reputation, past experience with and the business expertise of the Participant and the continuing interest and obligation which the Participant will have in the Site to assure the quality of the use, operation, and maintenance of the development thereof; and (3) the fact that a change in control of the Participant, or any other act or transaction involving or resulting in a significant change in the ownership or a change with respect to the identity of the parties in control of the Participant or the degree thereof, is for practical purposes a transfer or disposition of the Site. The qualification and identity of the Participant are of particular importanc e to the City and the Agency. It is because of the qualifications and identity of the Participant and the nature of the Participant’s that the Agency has entered into this Agreement with the Participant. No voluntary or involuntary successor in interest of the Participant shall acquire any rights or powers under this Agreement except as expressly set forth herein. Except as provided below, the Participant shall not assign all or any part of their rights and obligations under this Agreement without the prior written approval of the Agency. For the reasons stated above, the Participant represents and warrants for itself and any of its successor(s) in interest that during the term of this Agreement, except as expressly provided herein, there shall be no change in the President/CEO/Manager of the Participant (other than such changes occasioned solely by the death or incapacity of an individual) without the prior written approval of the Agency, which approval shall not be unreasonably withheld or delayed. Any upcoming change in the President/CEO/Manager of the Participant shall require immediate notification of such change by the Participant and written approval by the Agency, which approval shall not be unreasonably withheld. It shall not be unreasonable for the Agency to withhold or delay its approval when using criteria such as those used by this and other redevelopment agencies in selecting Meridian City Council Meeting Agenda June 26, 2018 – Page 207 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 10 participants for similar developments or because the proposed transferee does not have the current financial strength, experience, or reputation for integrity equal to or better than the Participant as of the date this Agreement has been executed by the Agency. This Agreement may be terminated by the Agency if there is any unpermitted significant change (voluntary or involuntary) in the management or control of the Participant in violation of this Agreement (other than changes occasioned solely by the death or incapacity of an individual) that has not been approved by the Agency previous to that change, if such change occurs prior to the completion of the development of the Site as evidenced by the issuance of a Certificate of Completion therefore. Notwithstanding the foregoing and any other provisions hereof, the Participant reserves the right, at their discretion and without the prior written consent of the Agency, to join and associate with other persons in joint ventures, partnerships, or other entities for the purpose of acquiring and developing the Site, provided that the Participant remains fully responsible to the Agency as provided in this Agreement with respect to the Site. Any significant change during the period of this Agreement in the controlling interest of the Participant or the control by the Participant of the development of the Site and any Reimbursable Public Improvements covered by this Agreement is subject to the approval of the Agency. Provided, however, that the Participant shall be allowed to add to their development team certain consultants and other development professionals. F. Development The Participant shall make reasonable efforts to proceed within the Scope and Schedule of Development as set forth within Exhibit E of this Agreement. The Private Development and any development upon the Site by Participant, their successors, assigns, or purchasers of the Site or any portion of the Site shall comply with all the provisions of the Plan, any City Agreements, any City Conditions of Approval, and all applicable regulations, requirements, ordinances and codes of agencies with jurisdiction. Meridian City Council Meeting Agenda June 26, 2018 – Page 208 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 11 G. Transfer of Property Following receipt of the property by the Agency from the City, The Agency shall transfer its ownership interest in the __________________ Property to Participant via warranty deed within ______ days of the execution of this DA. All closing costs to be paid by Participant. H. Reimbursable Improvements *** Depending on the proposal selected and the desires of MDC, there may or may not be reimbursable public improvements covered in this agreement. *** I. Re-Development of the Site by Participant The Site currently consists of an older outdated building(s) and comprises underdeveloped property. Participant agrees its redevelopment of the Site will be constructed as generally provided in this Agreement and the Exhibits attached hereto and incorporated herein by reference, and in compliance with the information and terms contained in this Agreement, the Plan and any City conditions of approval. The Participant shall carry out the redevelopment of the Site in compliance with those plans and designs submitted to the Agency and the City. Prior to commencement of construction, the Participant shall provide the Agency with those drawings, plans, and specifications then required by the City of Meridian Planning and Zoning Department and/or Building Department. The Parties grant to the Agency the authority to reject or require modification to these documents as part of the approval process with the City. The Agency is not required to exercise this authority to review and approve but if it desires to do so it must do so within 30 days of the receipt of the documents from the Participant or they will be deemed acceptable to the Agency. Any subsequent modification of the Agency-approved Basic Concept Drawings, Private Development Plan, City Agreement or City Conditions of Approval shall require the further similar opportunity for review and approval of the Agency. Meridian City Council Meeting Agenda June 26, 2018 – Page 209 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 12 J. Bodily Injury, Property Damage, and Worker’s Compensation Insurance No later than ten (10) business days following the execution of a deed by the Agency transferring property to Participant, the Participant shall furnish or cause to be furnished to the Agency duplicate originals or appropriate certificates of bodily injury and property damage insurance policies in the amount of at least $2,000,000 f or any person, $2,000,000 for any occurrence, and $2,000,000 property damage, naming the Agency as an additional insured. The Participant shall maintain workers’ compensation insurance as required by law and also furnish or cause to be furnished to the Ag ency evidence satisfactory to the Agency that Participant and any contractor with whom they have contracted for the performance of work on the Reimbursable Public Improvements carries workers’ compensation insurance as required by law. Upon request by the Agency, Participant shall furnish or cause to be furnished to the Agency evidence satisfactory to the Agency that any contractor with whom Participant has contracted for the performance of work on the Site outside of the Reimbursable Public Improvements c arries workers’ compensation insurance as required by law. K. Indemnification Participant shall indemnify, defend and hold Agency and its respective officers, agents, consultants and employees harmless from and against all liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses, including reasonable architect and attorney fees (collectively referred to in this Section as “general claim”), which may be imposed upon or incurred by or asserted against Agency or its respective officers, agents, consultants and employees by reason of any of the following: a. Any and all work done in, on, off, or about the Site, including, without limitation, the construction of any and all buildings, facilities and improvements; Meridian City Council Meeting Agenda June 26, 2018 – Page 210 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 13 b. Any use, nonuse, possession, occupation, condition, operation, maintenance, or management of the Site or area, or any part thereof, where the work by Participant is being performed; c. Any negligence on the part of Participant or any of their agents, consultants, contractors, subcontractors, servants, employees, subtenants, operators, licensees, guests or invitees; d. Any accident, injury, or damage to any person or property occurring in, on, about or enroute to or from the Site or area where the work by Participant is being performed or any part thereof, whether during construction or after construction; and/or e. Any failure on the part of Participant to perform or comply with any of the terms, provisions, covenants, and conditions contained in this Agreement to be performed or complied with on its part. Participant shall also indemnify and hold harmless and defend Agency and its officers, agents, consultants and employees from and against any and all claims or causes of action asserted by entities or individuals that are not a party to this Agreement regarding the validity or legality of this Agreement and the reimbursement to Participant of the costs of the reimbursable Improvements by Agency (“legality claim”). Upon the final decision of a court of competent jurisdiction that is not appealed or not appealable regarding the legality claim determining that the reimbursement to Participant by Agency of the costs of the reimbursable Improvements is unlawful or invalid, the Agency shall have no further obligation or liability to reimburse or make payments to Participant for the costs associated with the reimbursable Improvements and Participant shall solely bear the responsibility for such costs. Upon the final decision of a court of competent jurisdiction that is not appealed or not appealable regarding the legality claim determining that the reimbursement to Participant by Agency of the costs of the reimbursable Public Improvements is unlawful or invalid, then Participant, in Agency’s sole discretion, may be required to return any funds paid by Agency to Participant for the reimbursable Improvements within ninety (90) days of written request from Agency to Participant. Meridian City Council Meeting Agenda June 26, 2018 – Page 211 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 14 If a legality claim is made, then Agency and Participant shall jointly defend against said claim. Participant has the discretion to hire their own legal counsel with Participant reimbursing the Agency for its reasonable fees and costs, including without limitation, attorney and expert witness fees and costs. If a claim, other than a legality claim, is brought against Agency or its respective officers, agents, consultants and employees by reason of any such claim, Participant, upon written notice from Agency shall, at Participant’s expense, bear the cost and expense of defending Agency against such action or proceedings by counsel selected by Agency. L. Rights of Access During Construction Representatives of the Agency and the City shall have the reasonable right of access to the Site without charges or fees, at normal construction hours during the period of construction for the purposes of this Agreement, including, but not limited to, the inspection of the work being performed in rehabilitating and/or constructing the improvements. M. Antidiscrimination During Construction The Participant, for themselves and their successors and assigns, agree that in the rehabilitation and/or construction of improvements on the Site provided for in this Agreement, the Participant will not discriminate against any employee or applicant for employment because of age, race, handicap, color, creed, religion, sex, marital status, ancestry, or national origin unless otherwise permitted by federal or state law. N. Agreement to be Recorded Affecting Real Property Concurrent with this Agreement, the Participant and the Agency have executed an “Agreement to be Recorded Affecting Real Property,” attached hereto as Exhibit F and incorporated herein by reference, which provides for certain covenants and agreements on the part of the Participant consistent with the terms and purposes of this Agree ment. Meridian City Council Meeting Agenda June 26, 2018 – Page 212 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 15 The Agency is authorized to record and shall record the Agreement to be Recorded Affecting Real Property after completion of the Participant’s re-development of the applicable property and completion and acceptance by the Agency and other applicable agencies of the reimbursable Improvements covered under this Agreement pertaining to the applicable portions of the Site. The Parties shall also prepare and approve a Memorandum of Agreement as described in Section IV C of this Agreement. The Memorandum of Agreement shall be recorded within ten (10) days of the effective date of this Agreement. O. City, ACHD, ITD and Other Approvals Participant shall keep Agency advised of the approval process of City, ACHD and any other applicable agencies and advise the Agency immediately, if any action of the aforementioned agencies shall affect the scope, schedule and/or purpose of the Agreement. II. USE AND MAINTENANCE OF THE SITE AND ADJACENT AREA A. Use of the Site The Participant agrees and covenants to devote the Site t o the uses specified in this DA and the Plan and to comply with all other provisions and conditions of the Plan for the period of time the Plan is in force and effect and comply with the on -going obligations described herein. This provision shall be includ ed within the Agreement to be Recorded Against Real Property. B. Obligation to Refrain from Discrimination The Participant covenants and agrees for themselves, their successors, their assigns, and every successor in interest to the Site or any part thereof that, unless otherwise permitted by federal fair housing laws, there shall be no discrimination against or segregation of any person or group of persons on account of race, age, color, creed, religion, sex, marital status, handicap, ancestry, or national o rigin in the sale, lease, Meridian City Council Meeting Agenda June 26, 2018 – Page 213 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 16 sublease, transfer, use, occupancy, tenure, or enjoyment of the Site, nor shall the Participant themselves or any person claiming under or through them establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use, or occupancy of tenants, lessees, subtenants, sublessees, or vendees of the Site unless otherwise permitted by applicable federal fair housing laws. The foregoing covenants shall run with the land and shall remain in effect in perpetuity. C. Form of Nondiscrimination and Nonsegregation Clause The Participant shall refrain from restricting the rental, sale, or lease of the Site on the basis of race, age, color, creed, religion, sex, handicap, marital status, ancestry, or national origin of any person unless otherwise permitted by applicable federal fair housing laws. All such deeds, leases, or contracts shall contain or be subject to substantially the following nondiscrimination or nonsegregation clauses: 1. In deeds: “The grantee herein covenants by and for himself, his heirs, executors, administrators and assigns, and all persons claiming under or through them, that, unless otherwise permitted by federal fair housing laws, there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, age, handicap, religion, sex, marital status, ancestry or national origin in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the land herein conveyed, nor shall the grantee himself, or any person claiming under or through him, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees or vendees in the land herein conveyed unless otherwise permitted by federal fair housing laws. The foregoing covenants shall run with the land.” 2. In leases: “The lessee herein covenants by and for himself, his heirs, executors, administrators and assigns, and all persons claiming under or through, him, that this lease is made and accepted upon and subject to the following conditions: “That, unless otherwise permitted by federal fair housing laws, there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, age, religion, handicap, sex, marital status, ancestry or national origin in the leasing, subleasing, Meridian City Council Meeting Agenda June 26, 2018 – Page 214 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 17 transferring, use, occupancy, tenure or enjoyment of the land herein leased, nor shall the lessee himself, or any person claiming under or through him, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, sublessees, subtenants or vendees in the land herein leased unless otherwise permitted by federal fair housing laws.” 3. In contracts: “Unless otherwise permitted by federal fair housing laws, there shall be no discrimination against or segregation of any person or group of persons on account of race, age, color, creed, handicap, religion, sex, marital status, ancestry or national origin in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the land, nor sha ll the transferee himself, or any person claiming under or through him, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees or vendees of the land unless otherwise permitted by federal fair housing laws.” D. Effect and Duration of Covenants The covenants contained in this Section II of this DA shall remain in effect until December 31, 2026 (the termination date of the Plan). The covenants against discrimination contained in Sections II of this Agreement shall remain in effect in perpetuity. The covenants established in this Agreement shall, without regard to technical classification and designation, be binding on the part of the Participant and any successors and assigns to the Site or any part thereof, and the tenants, lessees, sublessees, and occupants of the Site, for the benefit of and in favor of the Agency, its successors and assigns, the City, and any successor in interest thereto. E. Taxes The Participant and/or owner(s) of the Site or any portions thereof shall pay when due all applicable real estate and personal property taxes and assessments assessed and levied on the Site or their respective portions thereof. This provision or covenant shall run with the land and be binding upon Participant’ successors and the successors of the owner(s) of the Site or portions thereof. Except as set forth below, nothing herein contained shall be deemed to prohibit the Participant from contesting the validity or amount of any tax, assessment, encumbrance, or lien or to limit the remedies available Meridian City Council Meeting Agenda June 26, 2018 – Page 215 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 18 to the Participant with respect thereto; provided, such contest does not subject the Site or any portion thereof to forfeiture or sale. Participant and Agency agree to cooperate in the submittal of information to the Ada County Assessor to aid in the assessment process of the Site. Participant recognizes the Agency has little or no authority or involvement in the assessment, tax, or collection process for ad valorem taxes, including real property and personal property taxes. Participant also recognizes the ability of the Agency to fully satisfy its obligations to the Participant under this Agreement is dependent on the ad valorem assessment and collection process. Therefore, in the event insufficient annual net tax increment revenues generated by the Site are received by the Agency because of reductions of the tax levy rates or assessed values being less than assumed by Agency and Participant or in the event of any tax delinquency by any owner of parcels within the Site or by any tenant related to personal property, Participant must elect to either pay the delinquent taxes or receive less reimbursement from the Agency. III. DEFAULTS, REMEDIES, AND TERMINATION A. Defaults in General Subject to any approved extensions of time as set forth in this Agreement, failure or delay by either party to perform any term or provision of this Agreement constitutes a default under this Agreement. The Party who so fails or delays must immediately commence to cure, correct, or remedy such failure or delay and shall complete such cure, correction, or remedy with reasonable diligence and during any period of curing shall not be in default. The Party claiming default shall give written notice of default to the party in default specifying the default complained of, and the injured party may not institute proceedings against the party in default until thirty (30) days after giving such notice; said thirty (30) days constitutes the period to cure any default. Except as otherwise expressly provided in this Agreement, any failure or delay by either party in asserting any of its rights or remedies as to any default shall not operate as a waiver of any default or of a ny such rights or remedies or deprive such party of its right to institute and maintain any action or proceeding which it may deem necessary to Meridian City Council Meeting Agenda June 26, 2018 – Page 216 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 19 protect, assert, or enforce any such rights or remedies. The time to cure a default shall not commence until notice is provided. It is expressly understood and agreed that each of the covenants, promises, stipulations and agreements of the Parties hereto and under the provisions of this DA, the Plan and City Conditions of Approval are made to the other and that eac h covenant, promise, stipulation, and agreement of the Parties shall be deemed and construed as material. It is further understood and agreed that the failure, refusal, or neglect for any reason whatsoever of either party to perform any of the covenants, promises, stipulations, or agreements to be performed by that Party pursuant to the terms and provisions of this Agreement, the Plan or the City Conditions of Approval shall constitute a material default on the part of that Party giving to the other party the right to exercise each and every of its remedies reserved in or under or otherwise the right to enforce this Agreement, the Plan and the City Conditions of Approval in accordance with the provisions of this article and other provisions relating to defa ult in either this Agreement, the Plan or the City Conditions of Approval. Any reference to default or act of default under the provisions of the Plan or City Conditions of Approval shall be deemed to be a corresponding and simultaneous default under this Agreement. The City conditions of approval may take the form of a formal approval letter, agreement or decision with several conditions of approval and references to established City standards. B. Legal Actions In addition to any other rights or remedies, any party may institute legal action to cure, correct, or remedy any default; to recover damages for any default; or to obtain any other remedy consistent with the purpose of this Agreement. Such legal actions must be instituted in the District Court of the County of Ada, State of Idaho, in any other appropriate court in that county, or in the United States District Court for the District of Idaho. The nondefaulting party may also, at their option, cure the default and collect the attorney fees and costs incurred by virtue of curing or correcting the party’s breach. Further, the nondefaulting party may pursue an action to require the defaulting party to specifically perform the terms and conditions of this Agreement. The laws of the State of Idaho shall govern the interpretation and enforcement of this Agreement. Meridian City Council Meeting Agenda June 26, 2018 – Page 217 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 20 C. Rights and Remedies Are Cumulative Except as otherwise expressly stated in this Agreement, the rights and remedies of the Parties are cumulative, and the exercise by any party of one or more of such rights or remedies shall not preclude the exercise by it, at the same time or different times, of any other rights or remedies for the same default or any other default by the other party. The Agency rights and remedies retained by the Agency shall include without limitation: an action for specific performance, damages or other equitable remedy and withholding payment of its funds then due under this Agreement. D. Damages If the Agency or the Participant defaults with regard to any of the provisions of this Agreement, the nondefaulting party shall provide written notice of such default to the defaulting party. If the default is not cured within thirty (30) days after providing notice of default, the defaulting party shall be liable to the other party f or any damages caused by such default. It is understood and agreed by the Parties that since real property is to be conveyed to Participant under this DA without a right of reversion, damages for Participant’s failure to comply with the terms of this DA wi ll be very difficult to determine. Therefore, should Participant fail to comply with the terms and conditions of this DA, Agency may demand that Participant pay the Agency the sum of ____________ as liquidated damages. This amount is not intended by the Parties to be a penalty but is an effort to cover some of the damages that will be suffered by Agency. This amount will be paid by Participant to Agency within thirty (30) days of the date of the Agency’s written demand. E. Specific Performance If the Agency or the Participant defaults under any of the provisions of this Agreement, the nondefaulting party shall provide written notice of such default to the defaulting party. If the default is not commenced to be cured by the defaulting party within Meridian City Council Meeting Agenda June 26, 2018 – Page 218 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 21 thirty (30) days of providing the notice of default, the nondefaulting party, at the nondefaulting party’s option, may institute an action for specific performance of the terms of this Agreement or for other equitable relief. In addition, if, in the reasonable jud gment of the Agency based upon the Agency’s review of the construction plans and drawings submitted to it by the Participant and upon the Agency’s physical inspection of the Site and any reimbursable Improvements, the Agency determines at any time, that th e construction work deviates materially from the specifications set forth in such plans and drawings (other than such deviations as shall have been previously approved by the Agency), the Agency shall provide written notice of such deviation to the Partici pant. If the Participant does not cure such deviation within thirty (30) days of providing such notice, the Agency, at the Agency’s option, may institute an action for specific performance compelling the Participant to correct such deviation or for other equitable relief. Agency is not obligated to review and point out any such deviations. F. Termination If either party is in breach or default of the terms of this DA, then upon proper notice and opportunity to cure as provided herein, the non -defaulting party may terminate this DA. Upon such termination, non-defaulting party shall have no further liability to the other under this Agreement. IV. GENERAL PROVISIONS A. Notices, Demands, and Communications Between the Parties Formal notices, demands, and communications between the Agency and Participant shall be sufficiently given if dispatched by regular mail or registered or certified mail, postage prepaid, return receipt requested, to the last known address of Agency and Participant as set forth in this Agreement. Such written notices, demands, and communications may be sent in the same manner to such other addresses as either party may from time to time designate by mail. Meridian City Council Meeting Agenda June 26, 2018 – Page 219 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 22 B. Nonliability of Agency Officials and Employees No member, official, consultant or employee of the Agency shall be personally liable to the Participant in the event of any default or breach by the Agency or for any amount which may become due to the Participant or for any obligations under the terms of this Agreement. C. Memorandum of Agreement and Recording It is agreed by both the Agency and the Participant that, in lieu of the entire Agreement, a memorandum or short form of this Agreement shall be prepared and be recorded in the records of Ada County, Idaho in the form attached hereto as Attachme nt 6. All covenants and conditions set forth herein shall be appurtenant and shall run with the land and shall be binding upon Participant’ heirs, successors, and assigns. Upon the completion of the re-development on the Site and applicable acceptance thereof by the appropriate agency, then any and all duties, obligations, or undertakings of the Participant would pass to and be assumed by any successor in interest to the Participant to the extent any successor receives, takes or assumes Participant’s ownership and/or interest in all or any portion of the Site. D. Attorney Fees and Costs In the event that either party to this Agreement shall initiate an action to enforce any of the provisions hereof in any action at law or in equity, the non -prevailing party to such action agrees to pay to the prevailing party all costs and expenses, including reasonable attorney fees incurred therein by the prevailing party, and such may be included in the judgment entered in such action. E. Severability The provisions in this Agreement are severable. Should any one or more of the provisions of this Agreement for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions of this Agreement, but this Agreement Meridian City Council Meeting Agenda June 26, 2018 – Page 220 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 23 shall be construed and enforced as if such illegal or invalid provisions had not been contained herein. F. Headings The section headings contained herein are for convenience and reference and are not intended to define or limit the scope of any provision of this Agreement. G. Counterparts This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. H. Dispute Resolution In the event that a dispute arises between Agency and Participant regarding the application or interpretation of any provision of this Agreement, the aggrieved party shall promptly notify the other party to this Agreement of the dispute within thirty (30) days after such dispute arises. If the Parties fail to resolve the dispute informally within thirty (30) days after delivery of such notice, the Parties agree to first endeavor to settle the dispute in an amicable manner by mediation or other process of structured negotiation under the auspices of a nationally or regionally recognized organization providing such services in the Northwestern States or otherwise, as the Parties may mutually agree before resorting to litigation. Should the Parties be unable to resolve the dispute to their mutual satisfaction within thirty (30) days or other mutually agreeable timeframe after such commencement of mediation or other process of structured negotiation, each party shall have the right to pursue any rights or remedies it may have at law or in equity. I. Forced Delay; Extension of Times of Performance In addition to the specific provisions of this Agreement, performance by any party hereunder shall not be deemed to be in default where delays or defaults are due to war; Meridian City Council Meeting Agenda June 26, 2018 – Page 221 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 24 insurrection; strikes; lock-outs; riots; floods; earthquakes; fires; casualties; acts of God; acts of the public enemy; epidemics; quarantine restrictions; freight embargoes; governmental restrictions or priority; litigation; unusually severe weather; acts of another party; environmental analysis or removal of hazardous or toxic substances; acts or the failure to act of any public or governmental agency or entity; or any other causes beyond the control or without the fault of the party claiming an extension of time to perform. An extension of time for any such cause shall only be for the period of the forced delay, which period shall commence to run from the time of the commencement of the cause. Times of performance under this Agreement may also be extended in writing by the Agency and Participant. J. Inspection of Books and Records The parties shall have the right, upon not less than seventy-two (72) hour notice, at all reasonable times, to inspect the related books and records of the other party. K. Attachments and Exhibits Made a Part All attachments and exhibits which are attached to this Development Agreement are made a part hereof by this reference. L. Computation of Time In computing any period of time prescribed or allowed under this Agreement, the day of the act, event, or default from which the designated period of time begins to run shall not be included. The last calendar day of the period so computed shall be included unless it is a Saturday, Sunday, or a legal holiday, in which event the period runs until the end of the next day which is not a Saturday, Sunday, or legal holiday. As used herein, “legal holiday” means a legal holiday recognized by the City on which the offices of the City are closed for City business. Meridian City Council Meeting Agenda June 26, 2018 – Page 222 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 25 M. No Third-Party Beneficiary or Joint Venture The provisions of this Agreement are for the exclusive benefit of Agency and Participant and their authorized successors and assigns, and not for the benefit of any third person; nor shall this Agreement be deemed to have conferred any rights, express or implied, upon any third person except for provisions expressly for the benefit of a mortgagee of Participant or its successors and assigns. The parties hereto are no partners nor are they to be considered to be engaged in any joint venture. N. Good Faith and Cooperation It is agreed by Agency and Participant that it is in their mutual best interests and in the best interests of the public that the re-development of the Site proceed and be completed as herein agreed, and, to that end, the Parties shall in all instances cooperate and act in good faith in compliance with all of the terms, covenants, and conditions of this DA and shall deal fairly with each other. V. AMENDMENTS TO THIS AGREEMENT This Agreement may only be amended by mutual written agreement of the Parties hereto. VI. ENITRE AGREEMENT, WAIVERS, AND AMENDMENTS This Agreement comprises the entire understanding and agreement of the Parties. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto and supersedes all negotiations or previous agreements between the Parties with respect to all or any part of the subject matter thereof. All waivers of the provision of this Agreement must be in writing and signed by the appropriate authorities of the Agency and Participant. Meridian City Council Meeting Agenda June 26, 2018 – Page 223 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 26 VII. TIME FOR ACCEPTANCE OF AGREEMENT BY AGENCY The effective date of this Agreement shall be the date when this Agreement has been signed by the Agency. AGENCY Date: _________________ MERIDIAN DEVELOPMENT CORPORATION By , Chairman Attest MDC Secretary PARTICIP ANT Date: _____________ ________________________________ By ___________________, President/Manager Meridian City Council Meeting Agenda June 26, 2018 – Page 224 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 27 STATE OF IDAHO ) ) ss. County of Ada ) On this ____ day of _______________, 2018, before me, the undersigned notary public in and for said county and state, personally appeared ____________ known or identified to me to be the Chairman of the Meridian Development Corporation, a public body corporate and politic, that executed the within instrument, and known to me to be the person that executed the within instrument on behalf of the said Agency and acknowledged to me that such Agency executed the same for the purposes herein contained. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public for Idaho Residing at Commission Expires STATE OF IDAHO ) ) ss. County of Ada ) On this ____ day of ___________, 2018, before me, the undersigned notary public in and for said county and state, personally appeared ________________, known or identified to me to be the Secretary of the Meridian development Corporation, the public body corporate and politic, that executed the within instrument, and known to me to be the person that executed the within instrument on behalf of the said Agency and acknowledged to me that such Agency executed the same for the purposes herein contained. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public for Idaho Residing at Commission Expires Meridian City Council Meeting Agenda June 26, 2018 – Page 225 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 28 STATE OF IDAHO ) ) ss. County of Ada ) On this ______ day of _______________, 2018, before me, a Notary Public in and for the State of Idaho, personally appeared ______________ known or identified to me to be the authorized president/manager of ______________________ the company that executed the instrument or the person who executed the instrument on behalf of said company, and acknowledged to me that such company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public for Idaho Residing at: My commission expires: Meridian City Council Meeting Agenda June 26, 2018 – Page 226 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 29 Exhibit A – Legal Description the Property Meridian City Council Meeting Agenda June 26, 2018 – Page 227 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 30 Exhibit B – Other Legal Descriptions – If any. Meridian City Council Meeting Agenda June 26, 2018 – Page 228 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 31 Exhibit C – Proposal and General Development Conditions **ATTACH PROPOSAL** Meridian City Council Meeting Agenda June 26, 2018 – Page 229 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 32 General Development The development of the re-development upon the Site shall be in acceptable conformity with the Agency’s Plan, all applicable City building, zoning, design review approval and subdivision ordinances and the City Conditions of Approval. The Agency and the Participant will cooperate and direct their consultants to cooperate so as to ensure the continuity and coordination vitally necessary for the proper and timely completion of the re-development to be constructed on the Site. All improvements constructed by the Participant shall be constructed substantially in accordance with this Scope and Schedule of Development, Plan, City Agreements, City conditions of approval, with plans and drawings which have been submitted to the City and other applicable agencies and the Agency. Plans and drawings are to be submitted to the Agency for review and approval concurrent with submission to the City and other applicable agency as they are to be reviewed and approved by the Agency in accordance with this Agreement. The Participant shall also provide the Agency with the plans and the spe cifications of the reimbursable Improvements for review and approval at the same time they are submitted to the applicable agency. Agency may defer to and concur with the City approval process and the results thereof. Any development or construction not in substantial accordance with this Scope and Schedule of Development shall require the approval of the Agency. Generally, the Private Development consists of a mix of commercial, retail, office and residential uses. Once construction has commenced, the Participant shall proceed diligently and continuously, subject to all of the terms and conditions of this Agreement. Construction shall be continued diligently until completed on or before the times set forth herein. Meridian City Council Meeting Agenda June 26, 2018 – Page 230 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 33 Exhibit D – Reimbursable Public Improvements Meridian City Council Meeting Agenda June 26, 2018 – Page 231 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 34 Exhibit E Schedule of Development Meridian City Council Meeting Agenda June 26, 2018 – Page 232 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 35 Exhibit F Agreement to Be Recorded Affecting Real Property RECORDED AT THE REQUEST OF: The Urban Renewal Agency of the City of Meridian, also known as the Meridian Development Corporation, and _______________________, LLC WHEN RECORDED, RETURN TO: The Meridian Development Corporation, and ___________________, LLC . MERIDIAN URBAN RENEWAL PLAN MERIDIAN, IDAHO AGREEMENT TO BE RECORDED AFFECTING REAL PROPERTY THIS AGREEMENT is entered into this _____ day of ____________________, 2017, by and between the MERIDIAN DEVELOPMENT CORPORATION, the Urban Renewal Agency for the City of Meridian, a public body, corporate and politic (hereinafter referred to as the “Agency”), and ___________________________, LLC (hereinafter referred to as the “Participant”), with reference to the following: A. The Participant is the present owner of certain real property (the “Site”) located in the City of Meridian, County of Ada, State of Idaho, legally described in the attached Exhibit A. B. The Site is within the Meridian Urban Renewal Plan Project Area (the “Project”) in the City of Meridian and is subject to the provisions of the Meridian Urban Renewal Plan (the “Plan”), adopted by the City Council of the City of Meridian. The Plan, as it now exists and as it may be subsequently amended, is incorporated herein by reference and made a part hereof as though fully set forth herein. C. Recordation of this Agreement at the Agency’s request is conclusive evidence that the Participant has rehabilitated and/or constructed the reimbursable Improvements on the Site and have otherwise developed the Site in accordance with the Plan and pursuant to the terms and provisions of a Meridian City Council Meeting Agenda June 26, 2018 – Page 233 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 36 certain “Development Agreement” entered into between the Agency and the Participant on _______________, 2017 (hereinafter “Development Agreement”). NOW, THEREFORE, THE AGENCY AND THE PARTICIPANT HEREBY AGREE AS FOLLOWS: 1. The Agency hereby acknowledges that the Participant, upon execution of this Agreement, intends to rehabilitate and prior to recording of this Agreement has rehabilitated and/or constructed certain improvements on the Site as noted in and pursuant to the Development Agreement and in accordance with the Plan. 2. The Participant, on behalf of themselves and their successors, assigns, and each successor in interest to the Site or any part thereof, hereby covenants and agrees as follows: a. The Participant agrees to use, devote, and maintain the Site and each part thereof for the purposes and uses specified in the Plan. b. The Participant or the City, ACHD or other responsible agency, as applicable and as may be agreed upon, will maintain any public improvements and landscaping on the Site in a clean and orderly condition and in good condition and repair and to keep the Site free from any accumulation of debris and waste materials. c. The Participant agrees that Section II of the Development Agreement; Section III __. of the Development Agreement; and Attachment 3, Scope and Schedule of Development, relating to the reimbursement and payment by the Agency, and maintenance of the reimbursable Improvements of the Development Agreement shall remain valid and effective following expiration of the Development Agreement; d. Unless otherwise permitted by federal fair housing laws, the Participant agrees not to discriminate upon the basis of age, race, color, creed, religion, sex, disability, marital status, ancestry or national origin in the sale, lease, sublease, transfer, or rental or in the use, occupancy, tenure, or enjoyment of the Site or any improvements thereon. Each and every deed, lease, and contract entered into with respect to the Site shall contain or be subject to substantially the following nondiscrimination or nonsegregation clauses: (1) In deeds: “The grantee herein covenants by and for himself, his heirs, executors, administrators and assigns, and all persons claiming under or through them, that, unless otherwise permitted by federal fair housing laws, there shall be no discrimination against or segregation of any person or group of persons on account of age, race, color, creed, religion, Meridian City Council Meeting Agenda June 26, 2018 – Page 234 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 37 sex, disability, marital status, ancestry or national origin in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the land herein conveyed, nor shall the grantee himself, or any person claiming under or through him, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees or vendees in the land herein conveyed. The foregoing covenants shall run with the land unless otherwise permitted by federal fair housing laws.” (2) In leases: “The lessee herein covenants by and for himself, his heirs, executors, administrators and assigns, and all persons claiming under or through him, that this lease is made and accepted upon and subject to the following conditions: “That, unless otherwise permitted by federal fair housing laws, there shall be no discrimination against or segregation of any person or group of persons on account of age, race, color, creed, religion, disability, sex, marital status, ancestry or national origin in the leasing, subleasing, transferring, use, occupancy, tenure or enjoyment of the land herein leased, nor shall the lessee himself, or any person claiming under or through him, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, sublessees, subtenants or vendees in the land herein leased unless otherwise permitted by federal fair housing laws.” (3) In contracts: “Unless otherwise permitted by federal fair housing laws, there shall be no discrimination against or segregation of any person or group of persons on account of age, race, color, creed, religion, disability, sex, marital status, ancestry or national origin in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the land, nor shall the transferee himself, or any person claiming under or through him, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees or vendees of the land unless otherwise permitted by federal fair housing laws.” 3. Unless otherwise permitted by federal fair housing laws, there shall be no discrimination against or segregation of any person or group of persons on account of age, race, color, creed, religion, disability, sex, marital status, ancestry or national origin in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the Site, or any part thereof, nor shall the Agency or Participant or any person claiming under or through them establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use, or occupancy of tenants, lessees, subtenants, sublessees, or vendees of the Site or any part thereof unless otherwise permitted by federal fair housing laws. Meridian City Council Meeting Agenda June 26, 2018 – Page 235 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 38 4. The covenants and agreements established in this Agreement shall, without regard to technical classification and designation, be binding on the Participant and any successor in interest to the Site, or any part thereof, for the benefit of and in favor of the Agency, its successors and assigns. The covenants contained in Sections 2a and 2c of this Agreement shall remain in effect until December 31, 2026 (the termination date of the Plan). The covenants against discrimination (contained in Sections 2d and 3) shall remain in effect in perpetuity as of the date first above written. MERIDIAN DEVELOPMENT CORPORATION, URBAN RENEWAL AGENCY OF THE CITY OF MERIDIAN “AGENCY” By _________________________________ Chairman By _________________________________ Secretary ___________________ LLC “PARTICIPANT” By _________________________________ Its _______________________________ Meridian City Council Meeting Agenda June 26, 2018 – Page 236 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 39 STATE OF IDAHO ) ) ss. County of Ada ) On this _____ day of ____________, 201__, before me, _________________________, the undersigned notary public in and for said state, personally appeared ____________________, known or identified to me to be the _______________________ of ____________________________, LLC, the ___________________________ that executed the within instrument, and acknowledged to me that he/she executed the same on behalf of ________________________, LLC for the purposes therein contained. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ____________________________________ Notary Public for Idaho Residing at _________________________ Commission Expires _________________ STATE OF IDAHO ) ) ss. County of Ada ) On this _____ day of ____________, 20__, before me, ________________________, the undersigned notary public in and for said state, personally appeared ______________________, known or identified to me to be the ___________________________ of the MERIDIAN DEVELOPMENT CORPORATION the public body, corporate and politic, that executed the within instrument, and acknowledged to me that he/she executed the same on behalf of MERIDIAN DEVELOPMENT CORPORATION for the purposes therein contained. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ____________________________________ Notary Public for Idaho Residing at __________________________ Commission Expires __________________ Meridian City Council Meeting Agenda June 26, 2018 – Page 237 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 40 Exhibit A Legal Description of the Site [Exhibit A to Agreement to be inserted.] Meridian City Council Meeting Agenda June 26, 2018 – Page 238 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 41 Exhibit G Memorandum of Agreement RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: Borton-Lakey Law Attn: Todd M. Lakey 141 E. Carlton Ave. Meridian, Idaho 83642 (Space Above for Recorder’s Use) ____________________________ MEMORANDUM OF DEVELOPMENT AGREEMENT ____________________________ This MEMORANDUM OF DEVELOPMENT AGREEMENT (this “Memorandum”) is made and entered into as of the 8th day of March, 2017 (the “Effective Date”), by and between the MERIDIAN DEVELOPMENT CORPORATION, a public body corporate and politic, formed under the urban renewal laws of the state of Idaho (“Agency”) and ______________________, LLC (“Participant”). Agency and Participant may be referred to herein individually as a “Party,” and collectively as the “Parties.” RECITALS A. WHEREAS, Agency and Participant entered into that certain Development Agreement, of even date herewith (the “Agreement”), relating to the development of certain properties owned or controlled by Participant located in the City of Meridian, Ada County and more particularly described in Exhibit A attached hereto and incorporated by reference herein (“Site”). The Parties agreed that Participant would construct certain improvements on the Site in accordance with the Agreement and that the construction of the improvements and the development and future use of the Site would be in accordance with the Agreement and the Agency’s Plan. The Agreement is expressly incorporated herein by reference and made a part hereof as though fully set forth herein. Meridian City Council Meeting Agenda June 26, 2018 – Page 239 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 42 B. WHEREAS, by this Memorandum, the Parties desire to provide public notice of the Agreement. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals, and for other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the Parties agree as follows: 1. Public Notice. All members of the general public are hereby placed on notice of inquiry as to the specific provisions of the Agreement, all of which are incorporated herein by reference with the same force and effect as if herein set forth in full. This Memorandum shall be recorded in the real estate records of Ada County, State of Idaho, in lieu of recording the entire Agreement. 2. Term. The term of the Agreement shall commence on the effective date of the Agreement and shall continue until December 31, 2026, as set forth more fully in the Agreement. A copy of the Agreement may be obtained from the Meridian Development Corporation. 3. Conflicts. In the event of any conflict between the terms of this Memorandum and the terms of the Agreement, the terms of the Agreement shall control. 4. Captions and Capitalized Terms. Caption headings are inserted herein only as a matter of convenience of reference, and in no way serve to define, limit or describe the scope of intent of, or in any way affect this Memorandum. Capitalized terms not defined in this Memorandum shall have the meanings ascribed to them in the Agreement. [Signatures on Following Page] Meridian City Council Meeting Agenda June 26, 2018 – Page 240 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 43 IN WITNESS WHEREOF, the Parties hereto have executed this Memorandum of Development Agreement as of the date set forth above. AGENCY: Meridian Development Corporation Name: Chairman Attest: ____________________________ Secretary PARTICIPANT _____________________, LLC. __________________________ __________________________ Meridian City Council Meeting Agenda June 26, 2018 – Page 241 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 44 STATE OF IDAHO ) ) ss. County of Ada ) On this ______ day of _______________, 2018, before me, a Notary Public in and for the State of Idaho, personally appeared _____________ known or identified to me to be the authorized ________________ of _______________________________, LLC, the company that executed the instrument or the person who executed the instrument on behalf of said company, and acknowledged to me that such company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public for Idaho Residing at: My commission expires: STATE OF IDAHO ) ) ss. County of Ada ) On this _____ day of ____________, 2018, before me, ____________________, the undersigned notary public in and for said state, personally appeared _________________, known or identified to me to be the Chairman of the Meridian Development Corporation the public body, corporate and politic, that executed the within instrument, and acknowledged to me that he executed the same on behalf of the Meridian development Corporation for the purposes therein contained. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ________________________________ Notary Public for Idaho Residing at ______________________ Commission Expires _______________ Meridian City Council Meeting Agenda June 26, 2018 – Page 242 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 45 STATE OF IDAHO ) ) ss. County of Ada ) On this _____ day of ____________, 2018, before me, ____________________, the undersigned notary public in and for said state, personally appeared ____________, known or identified to me to be the Secretary of the Meridian Development Corporation the public body, corporate and politic, that executed the within instrument, and acknowledged to me that he executed the same on behalf of the Meridian Development Corporation for the purposes therein contained. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ________________________________ Notary Public for Idaho Residing at ______________________ Commission Expires _______________ Meridian City Council Meeting Agenda June 26, 2018 – Page 243 of 246 MDC OLD CITY HALL RFP ADDENDUM NO. 2 Page 46 EXHIBIT A Legal Description of the Site Meridian City Council Meeting Agenda June 26, 2018 – Page 244 of 246 City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 9A Project/File Number: Item Title: Western Ada Recreation District (WARD) Park Asset Acquisition Discussion Meetina Notes VZ City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 9B Project/File Number: Item Title: Budget Workshop Follow-up and Discussion Meetina Notes City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 10 Project/File Number: Item Title: Future Meeting Topics Meetina Notes City Council Meeting Meeting Date: June 26, 2018 Agenda Item Number: 11 Project/File Number: Item Title: Executive Session per Idaho State Code 74-206(1)(j): To consider labor contract matters authorized under section 67-2345A [74-206A](1)(a) and (b), Idaho Code Meeting Notes y /\/tc) e 7 ;