2018 06-28 Meeting Packet
H I STOR I C P R ESERVAT I ON
C OM M I SSI ON M EETI N G
T hursday, J une 28, 2018 at 4:30 P M
City Council Chambers, City Hall
33 E . Broadway, M eridian, Idaho
1.Roll-Call Attendance
_____Blaine J ohnston, President _____ J acy J ones
_____ Dawn Cronk _____ Ella K ramer
_____ J osh Evarts, Vice P resident _____ Edward L andis
____ Councilwoman A nne L ittle Roberts, Ex-Oficio
2.Adoption of the Agenda
3.Approval of M inutes
A.M ay 24, 2018 Regular M eeting M inutes [Action Item]
4.Approval of the M onthly F inancial Statement
A.F inancial Statement through M ay 31, 2018 [Action Item]
5.Historical S ociety and History Center Update by Lila Hill
6.New Business
A.Hull Film Presentation [Action Item]
B.PastF orward 2018 [Action Item]
C.RF Q for Contracted Photography S ervices Application
Review and Selection [Action Item]
D.Cost to Scan Large M ounted M aps from Historical S ociety
[Action Item]
E.Upcoming City 125th Anniversary [Action Item]
7.Old Business
A.Review and Discussion on Historic Preservation M onth Night
B.Review and Discussion on M eridian History Course
C.Current Applications [Action Item]
F airbourne S ubdivision H-2018-0051 MD A, P P, R Z
8.Reports
A.Children's M useum of Idaho
Meridian City Council Meeting Agenda June 28, 2018 – Page 1 of 16
9.Next M eeting
10.Adjournment
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please c ontac t the City C lerk's Offic e at 888-4433 at least 48 hours prior to the public
meeting.
Meridian City Council Meeting Agenda June 28, 2018 – Page 2 of 16
I TEM SHEET
Commission Agenda I tem - 3.A .
P resenter: Blaine
E stimated Time for Presentation: 2
Title of I tem - M ay 24, 2018 Regular M eeting M inutes [Action Item]
Board Notes:
AT TAC HM E NT S :
Description Type Upload Date
May 24, 2018 Regular Meeting Minutes Exhibit 6/11/2018
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 6/11/2018 - 8:06 A M
Meridian City Council Meeting Agenda June 28, 2018 – Page 3 of 16
HI STOR I C P RESERVATI ON
C OMMI SSI ON M EET I NG
T hursday, M ay 24, 2018 at 4:30 P M
City C ouncil C hamber s, City Hall
33 E . B roadway, M er idian, Idaho
1. Roll-C all Attendance
x B laine J ohnston, P resident x J acy J ones
x D awn C ronk x E lla K ramer
x J osh E varts, Vice President o Edward L andis
o Councilwoman Anne L ittle R oberts, Ex-Off icio
2. Adoption of the Agenda [Action Item]
Motion by J. Jones; second by J. Evarts – to adopt the agenda as presented –
all ayes motion carried.
3. Approval of M inutes
A. Apr il 26, 2018 Regular M eeting M inutes [Action Item]
Motion by J. Jones; second by D. Cronk – to approve the minutes – all
ayes motion carried.
4. Approval of the M onthly F inancial S tatement
A. F inancial S tatement through Apr il 30, 2018 [Action Item]
Motion by J. Jones; second by J. Evarts – to approve the monthly financials –
all ayes motion carried.
5. Historical S ociety and Histor y C enter Update by L ila Hill
Continued to next meeting, Lila has family in town and couldn ’t attend.
6. New B usiness
A. Recognize S tudent C ompetition Awardees
Kylee Bodily and Laura Kramer were recognized for their historic
preservation projects that they submitted to the competition. B. Johnston
presented the two with walking tour coins and certificates.
7. O ld Business
A. Review Roles and D uties for Historic P r eservation M onth
C elebration
8. Next M eeting
9. Adjournment [Action Item]
Motion by J. Jones; second by J. Evarts – to adjourn – all ayes motion
carried.
Meridian City Council Meeting Agenda June 28, 2018 – Page 4 of 16
Meeting ended at 4:46 PM
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
APPROVED
_______________________________________ ____ | ____ | ____
BLAINE JOHNSTON – PRESIDENT DATE APPROVED
ATTEST:_________________________________
C. JAY COLES, CITY CLERK
All materials presented at public meetings shall bec ome property of the City of Meridian.
A ny one desi ring accommodation for disabilities related to doc uments and/or hearing,
please c ontact the C ity C lerk's Offic e at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Meeting Agenda June 28, 2018 – Page 5 of 16
I TEM SHEET
Commission Agenda I tem - 4.A .
P resenter: Blaine
E stimated Time for Presentation: 2
Title of I tem - Financial S tatement through M ay 31, 2018 [Action Item]
Board Notes:
AT TAC HM E NT S :
Description Type Upload Date
F inancial Statement - 5/31/18 Exhibit 6/11/2018
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 6/11/2018 - 8:08 A M
Meridian City Council Meeting Agenda June 28, 2018 – Page 6 of 16
CITY of MERIDIAN
FY2018 (10/1/2017 thru 9/30/2018)
Budget for Historic Preservation & Historical Society As of: 5/31/2018
Acct#AGENCY / VENDO
Effective
Date DESCRIPTION
FY2018
BUDGET
FY2018
REVENUES
FY2018
EXPENDITURES
Available
Budget
BUDGET 10/1/2017 Budget for misc 300.00
Historical Society budget for misc expenses 300.00 ‐ 300.00
BUDGET 10/1/2017 Budget for Consulting 5,000.00
BUDGET 10/1/2017 Budget for Training 2,500.00
BUDGET 10/1/2017 Budget for Supplies 400.04
BUDGET 10/1/2017 Budget for Memberships 325.00
BUDGET 10/1/2017 Budget for Printing/Promotional 1,500.00
BUDGET 10/1/2017 Budget for Continuing Education Program 1,000.00
BUDGET 10/1/2017 Budget for Historical District Branding 5,000.00
34881 MERIDIAN DOWNTOWN B 1/26/2018 MOU contribution for 50% annual maint fee Tour Buddy
App
(500.00)
34800 04/16/18Parks 4/16/2018 Parks Daily Cash Receipts 04/16/18 - #8450763,
Meridian History Course, Kathryn Small
(10.00)
34800 04/18/18Parks 4/18/2018 Parks Daily Cash Receipts 04/18/18 - #8477302,
Meridian History Course, Beverly Frye
(10.00)
34800 04/21/18Parks 4/21/2018 Parks Daily Cash Receipts 04/21/18 - #8504781,
Meridian Historical Course, Gwen Rickards
(20.00)
5/2/2018 Parks Daily Cash Receipts 05/02/18 - #8625241,
Meridian History Course, Scott Robertson
(20.00)
53801 OFFICE DEPOT, INC. 10/26/2017 Post Cards for HPC - Qty 2 Boxes 16.88
53801 CITY OF MERIDIAN
PETTY CASH
11/30/2017 Reimburse Petty Cash November 2017 - Water, Soda,
Cookies for HPC Programs: ADA Co Treasure Award & Tax
Credits, H. Bodnar, 11/8/17
16.02
53801 TOUR BUDDY LLC 2/26/2018 Historic Walking Tour App Annual Maintenance 4/1/18 -
3/31/19
1,000.00
53801 MASTERCARD 3/1/2018 MC Clerks, #0521, 2/28/18 Statement - National
Alliance of Preservation Commissions, 2/15/18,
Membership to National Alliance of Preservation
Commission for HPC - 2/15/18-2/14/19
150.00
53801 SYNCB/AMAZON 4/3/2018 Coin Holders for Student Competition Awards - Qty 2 30.70
53801 DANIEL F KRAMER 5/7/2018 Middle School Student Competition Winner for Stop
Motion Video
200.00
53801 KYLEE ANNE BODILY 5/8/2018 High School Competition Winner for Oral History &
Artistic Interpretation
500.00
53801 WHITETAIL REAL
ESTATE PHOTOGRAPHY
5/11/2018 Photos of 1923 Harry Warrick Barn Which Will Be
Demolished This Summer
50.00
Historic Preservation 15,725.04 (560.00) 1,963.60 14,321.44
TOTALS 16,025.04 (560.00) 1,963.60 14,621.44
6/4/2018 1 of 1 Historic Preservation reports (2)
Meridian City Council Meeting Agenda June 28, 2018 – Page 7 of 16
I TEM SHEET
Commission Agenda I tem - 5.A .
P resenter: Brandon Hull
E stimated Time for Presentation: 15
Title of I tem - Hull F ilm P resentation [Action Item]
Brandon Hill c alled to inquire about the historic properties ros ter and brought up other projects that he has
worked on that HP C may be interested in hearing about and cons idering for future projects .
Hull F ilm S amples
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 5/31/2018 - 9:44 A M
Meridian City Council Meeting Agenda June 28, 2018 – Page 8 of 16
I TEM SHEET
Commission Agenda I tem - 5.B .
P resenter: Blaine J ohnston
E stimated Time for Presentation:
Title of I tem - P astForward 2018 [Action Item]
Blaine is interes ted in attending the P astF orward C onference in F Y19.
S uper Early Bird (July 2-July 31)
N on-Forum—$700
H eadquarters hotel is at the Hyatt R egency.
Rates start at $337.
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 5/31/2018 - 11:28 A M
Meridian City Council Meeting Agenda June 28, 2018 – Page 9 of 16
I TEM SHEET
Commission Agenda I tem - 5.C.
P resenter: Hillary
E stimated Time for Presentation:
Title of I tem - RF Q for Contracted P hotography Services Application Review and Selection
[Action Item]
Commissioners should review all applications and provide scoring to Hillary either in advance, or
have scores ready to share at the meeting. We should not have to take time during the meeting to
review applications again.
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 6/11/2018 - 7:59 A M
Meridian City Council Meeting Agenda June 28, 2018 – Page 10 of 16
I TEM SHEET
Commission Agenda I tem - 5.D.
P resenter:
E stimated Time for Presentation:
Title of I tem - Cost to S can L arge M ounted M aps from Historical Society [Action Item]
We have about three foam-mounted maps to take digital s cans of for our atlas projec t.
Evermore $50
R oots F amily His tory $50 (standard), $125 (reproduc tion)
Timeles s P hoto $39 (firs t), $29 (eac h additional)
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 6/18/2018 - 9:41 A M
Meridian City Council Meeting Agenda June 28, 2018 – Page 11 of 16
I TEM SHEET
Commission Agenda I tem - 5.E .
P resenter: Hillary Bodnar
E stimated Time for Presentation: 15
Title of I tem - Upcoming City 125th Anniversary [Action Item]
The City's 125th Anniversary is August 18, 2018.
Board Notes:
Would HP C like to commemorate this anniversary in some way?
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 6/11/2018 - 8:00 A M
Meridian City Council Meeting Agenda June 28, 2018 – Page 12 of 16
I TEM SHEET
Commission Agenda I tem - 6.A .
P resenter: Blaine
E stimated Time for Presentation:
Title of I tem - Review and Discussion on Historic P reservation M onth Night
Commissioners should talk about what worked, what didn't, what feedback they've heard, and how
next event should look (do we do this every year, every other year, not repeated?)
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 6/11/2018 - 8:01 A M
Meridian City Council Meeting Agenda June 28, 2018 – Page 13 of 16
I TEM SHEET
Commission Agenda I tem - 6.B .
P resenter: Dawn Cronk
E stimated Time for Presentation:
Title of I tem - Review and Discussion on M eridian History Course
Review and discuss the Meridian History Course
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 6/18/2018 - 9:09 A M
Meridian City Council Meeting Agenda June 28, 2018 – Page 14 of 16
I TEM SHEET
Commission Agenda I tem - 6.C.
P resenter: Blaine J ohnston
E stimated Time for Presentation: 10
Title of I tem - Current Applications [Action Item]
Fairbourne Subdivision H-2018-0051 MD A, PP, RZ
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 6/11/2018 - 8:02 A M
Meridian City Council Meeting Agenda June 28, 2018 – Page 15 of 16
I TEM SHEET
Commission Agenda I tem - 7.A .
P resenter: J acy J ones
E stimated Time for Presentation: 10
Title of I tem - Children's M useum of Idaho
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 6/19/2018 - 10:56 A M
Meridian City Council Meeting Agenda June 28, 2018 – Page 16 of 16