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2018-05-15 C I T Y C OUNCI L R EGU L A R M EETI N G A GENDA C ity C ouncil C hamber s 33 E ast B r oadway Avenue M er idian, I daho Tuesday, M ay 15, 2018 at 6:00 P M 1. Roll-C all Attendance O A nne L ittle R oberts X J oe Borton X Ty P almer O Treg B ernt X Genesis Milam X L uke Cavener X Mayor Tammy de Weerd 2. P ledge of Allegiance 3. C ommunity I nvocation by M ichael P ear son with 7th D ay Adventist C hur ch 4. Adoption of Agenda Adopted as amended 5. F uture M eeting Topics - Public F orum (Up to 30 M inutes M aximum) Thi s time is reserved for the public to address their elected officials regarding matters of general i nterest or concern of public matters and is not speci fic to an active land use/development application. By law, no deci sions can be made on topics presented under this public comment section, other than the City Counci l may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assist you in resolving the matter following the meeting. 6. C onsent Agenda [Action I tem] Approved A. Approve M inutes of M ar ch 6, 2018 C ity C ouncil S pecial M eeting B. F inal P lat for Har per Ridge (H-2018-0040) by S chultz D evelopment, L ocated at 3885 E. C opper P oint D r. C. F inal Order for M ovado E states Subdivision No. 4 (H-2018-0030) by E vans D evelopment LLC L ocated S outh Side of E . Overland Road, B etween S. Topaz Way and S . C lover dale Rd D. F inal Order for Whiteacre S ubdivision No. 5 by K ent B rown, L ocated on the West S ide of N. M eridian Rd. and W. L ava F alls D r. E. Resolution No. 18-2076-A: A Resolution O f T he M ayor And T he C ity C ouncil O f T he C ity O f M eridian Approving C ity C ouncil P r esident’s Appointments O f C ity C ouncil M ember s To S erve As D epartment L iaisons, C ommittee M ember s, C ommission E x- O fficio M ember s, And City Ar ea C ontacts, And P roviding An E ffective D ate. F. Axon P urchasing Agreement G. S econd Addendum to the Water Right T ransfer Application Agreement with Nampa & M eridian Irrigation D istrict H. Approval of a S ole Sour ce P urchase for Avolve P rojectdox S oftware L icenses, M aintenance and Implementation S er vices. Avolve Software C orporation is the O nly Distr ibutor for P rojectdox S oftwar e. I. AC HD P ermit for C onduit and F iber to Homecourt J. Approval of Task O rder 10930 for P rofessional S ervices for S C AD A S ystem Upgrades to Advanced C ontrol S ystems (AC S ) for the Not-To-E xceed amount of $143,851.00. K. Approval of Task O rder 10921 for P rofessional S ervices for “Water Q uality E valuation” to M ountain Water wor ks, Inc. for the Not-To-E xceed amount of $56,920.00. L. AP Invoices for P ayment 5/16/18 - $2,969,428.20 7. Items M oved F r om T he C onsent Agenda [Action Item] 8. Action Items Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be presented by the assigned City planner. Following Staff's report the applicant has up to 15 minutes to present their application. Each member of the public may provide testimony up to 3 mi nutes or if they are representi ng a larger group, such as a Homeowners Association, they are allowed 10 minutes. The applicant is then allowed 10 addi tional minutes to respond to the public's comments. No additional public testimony is taken once the public hearing is closed. The City Counci l may move to continue the item for additional information or vote to approve or deny the i tem with or without changes as presented. The Mayor is not a member of the City Council and pursuant to Idaho Code does not vote on public hearing items, unless to break a tie vote. A. Amended onto agenda: Mayor’s Youth Advisory Council Participatory Budgeting Final Proposal Approved B. M er idian Ar ts C ommission S tudent T r affic B ox Ar t Recommendations Approved C. Approval of Request for Proposals for O ld C ity Hall Continued to May 22, 2018 D. F inal P lat for C reason Creek No. 2 (H-2018-0037) by C S 2, LLC, located near the S outheast Corner of N. L inder Rd. and W. Ustick Rd. Approved E. P ublic Hear ing Continued fr om April 24, 2018 for S ummer town S ubdivision (H-2017-0142) B y 745 W Ustick, LLC , L ocated at 745 W Ustick Road Continued to November 7, 2018 1. Request: A n A nnexation and Z oning of 15.13 Ac res of L and with a T N-R Z oning D istrict F. P ublic Hear ing Continued fr om M ay 1, 2018 for P ar amount M D A (H-2018-0038) by Brighton C orporation, Inc. L ocated at 5100 N. D yver Ave. Approved 1. Request: Modif ication to an Existing Development A greement to A llow for S elf -S torage Uses on the P roperty and to Modif y Certain O ther P rovisions of the D evelopment A greement G. P ublic Hear ing for Wells S ubdivision (H-2018-0017) by S chultz D evelopment LLC L ocated at 2550 E . Amity Rd Approved 1. Request: A nnexation of 14.80 Acres of L and to the R -4 Z oning D istrict; and 2. Request: A pplication f or a P reliminary P lat of 38 Single-F amily B uilding L ots and 11 C ommon L ots on 14.8 A cres of L and in the proposed R-4 Z oning District H. P ublic Hear ing for F ir e S tation No. 6 (H-2018-0016) by C ity of M eridian L ocated at 1435 W. O ver land Rd Approved 1. Request: A n A nnexation and Z oning of 1.99 Acres of L and to the R -8 Zoning District I. P ublic Hear ing for P r oposed New F ees of C ommunity D evelopment D epar tment 1. Resolution No. 18-2075: A dopting New Fees F or C ertif icate Of Z oning C omplianc e, Use A nd Sign, Portable; A mending T he Description Of F ee For Director D etermination; A uthorizing T he Community D evelopment D epartment To Collect S uch F ees; A nd P roviding A n E ffective Date Approved J. P olice D epartment B udget Amendments Approved 1. Net Z ero B udget A mendment f or Mobilization G rant 2. Net Z ero B udget A mendment f or Motor O fficer G rant 3. Net Z ero B udget A mendment f or Alive @ 25 Grant K. P ar ks and Recreation D epar tment: S outh M er idian Regional P ark Naming Discovery Park - Approved L. Approval of Agreement to AV O LV E S O F T WARE C O RP O RAT I O N for the “P rojectD ox S oftwar e” project for a Not-To-E xceed amount of $393,125.00 Approved 9. D epar tment Reports A. C ommunity D evelopment: I mplementation and L evel of S er vice F ollow-Up B. C ommunity D evelopment: C ompr ehensive P lan E ffort Update and S cope of Wor k C. P ar ks and Recreation D epar tment: S outh M er idian Regional P ar k Active Recr eation C omplex Update 10. F utur e M eeting Topics Adjourned at 10:35pm All materi als presented at public meetings shall bec ome property of the C ity of Mer idian. Any one desiri ng accommodation for disabilities r elated to doc uments and/or hear ing, please c ontac t the City Clerk's Offic e at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council May 15, 2018. A meeting of the Meridian City Council was called to order at 6:03 p.m., Tuesday, May 15, 2018, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Joe Borton, Genesis Milam, Luke Cavener and Ty Palmer. Members Absent: Anne Little Roberts and Treg Bernt. Others Present: Bill Nary, C.Jay Coles, Kyle Radek, Bruce Freckleton, Brent Bjornson, Cameron Ariel, Caleb Hood, Josh Beach, Scott Colaianni, Joe Bongiorno, Hillary Bodnar, Mike Tiede, McClure, Mike Barton and Dean Willis. Item 1: Roll-call Attendance: Roll call. ___ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer __ Treg Bernt __X___Genesis Milam __X__ Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: Okay. I will start tonight's meeting. We have some technical difficulties, but we will try and work those through as -- as we start this meeting. Did want to start it as close to on time as we can. So, I'd like to start by welcoming each of you to our City Council meeting. We appreciate you joining us. For the record it is, Tuesday, May 15th. It's three minutes after 6:00. We will start with roll call, attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Thank you. Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Michael Pearson with 7th Day Adventist Church De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Pastor Michael Pearson. He is with the Seventh-Day Adventist Church. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you for joining us. Pearson: Eternal Father, we want to thank you for your willingness to be present in our deliberations and this evening we ask three things. First, you have indicated that community leaders who serve the community are there on your choosing and so we ask Meridian City Council May 15, 2018 Page 2 of 85 your blessing on them. We also ask that you will bless all decisions made this evening. And, thirdly, we pray your blessing on each member of the Meridian City. In Jesus' name we pray, amen. Item 4: Adoption of Agenda De Weerd: Thank you, Pastor Michael. Item No. 4 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: We are going to add onto the agenda as an Item 8-A Mayor's Youth Advisory Council update on participatory budgeting and the final proposal and with that in addition I would move that we adopt the agenda as amended. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda as amended. All those in favor say aye. All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) De Weerd: Item 5 is future meeting topics. Coles: No sign-ups, Madam Mayor. Item 6: Consent Agenda [Action Item] A. Approve Minutes of March 6, 2018 City Council Special Meeting B. Final Plat for Harper Ridge (H-2018-0040) by Schultz Development, Located at 3885 E. Copper Point Dr. C. Final Order for Movado Estates Subdivision No. 4 (H-2018- 0030) by Evans Development LLC Located South Side of E . Overland Road, Between S. Topaz Way and S . Cloverdale Rd D. Final Order for Whiteacre Subdivision No. 5 by Kent Brown, Located on the West Side of N. Meridian Rd. and W. Lava Falls Dr. Meridian City Council May 15, 2018 Page 3 of 85 E. Resolution No. 18-2076-A: A Resolution Of The Mayor And The City Council Of The City Of Meridian Approving City Council President’s Appointments Of City Council Members To Serve As Department Liaisons, Committee Members, Commission Ex Officio Members, And City Area Contacts, And Providing An Effective Date. F. Axon Purchasing Agreement G. Second Addendum to the Water Right Transfer Application Agreement with Nampa & Meridian Irrigation District H. Approval of a Sole Source Purchase for Avolve Projectdox Software Licenses, Maintenance and Implementation Services. Avolve Software Corporation is the Only Distributor for Projectdox Software. I. ACHD Permit for Conduit and Fiber to Homecourt J. Approval of Task Order 10930 for Professional Services for SCADA System Upgrades to Advanced Control Systems (ACS ) for the Not-To-Exceed amount of $143,851.00. K. Approval of Task Order 10921 for Professional Services for Water Quality Evaluation” to Mountain Waterworks, Inc. for the Not-To-Exceed amount of $56,920.00. L. AP Invoices for Payment 5/16/18 - $2,969,428.20 De Weerd: Okay. Six is our Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move that we approve the Consent Agenda as published and for the Mayor to sign and Clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Meridian City Council May 15, 2018 Page 4 of 85 Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 7: Items Moved From The Consent Agenda [Action Item] De Weerd: There were no items moved from the Consent Agenda. Item 8: Action Items A. Amended onto agenda: Mayor’s Youth Advisory Council Participatory Budgeting Final Proposal De Weerd: So, we will move right into eight under Action Items and we will kick it off with our Mayor's Youth Advisory Council and their presentation on participatory budgeting. Good evening. We have the whole team. Nice to see you all. Oh. We have a PowerPoint. That could be a problem. Conner: All right. Good evening, Madam Mayor and City Council Members. I am Connor. This is Brianna, Cortney and Britton. We are from Mayor's Youth Advisory Council and we are here to present a final proposition for our participatory budgeting project, which is Fix-It stations around Meridian. World: So, what the Fix-It stations are are bike Fix-It stations to fix flat tires, chains -- broken chains, et cetera. We want to put nine bike stations around Meridian and two concrete pads will be needed. They are five-by-five pads with ten dollars per square feet. So, why we want to do this is, obviously, public health and economic efficiency -- efficiency. Obviously, cars have pollution and bikes are going to be way better for the economy. It increases city unity. If everyone knows that they have a way to fix their bikes that is free, they will, obviously, be riding their bikes a lot more and feel the same - - not a certain age to have to drive and transportation is, obviously, an issue if everybody knows that they have a way that is free to fix their bikes they can ride more and don't have to be struggling to find a way to get from place to place. McBride: So, when we presented last we were approached afterwards by Fast Eddy's and they want to sponsor seven of them and they wanted certain locations and, then, MYAC also had a few locations in mind. So, Fast Eddy's locations were the Fast Eddy's off of Eagle and, then, Cole Valley Christian High School, Kleiner Park, Settlers Park, Tully Park and we will need a concrete pad there and, then, two proposed locations for them are Storey Park and Paramount Park and, then, MYAC wants to do Heroes Park, Bear Creek Park, which we will need a concrete pad for, Rita Huskey Park and we would like to try and do the library. That's the last location. So, this is a map of the Meridian City Council May 15, 2018 Page 5 of 85 Meridian Park system and these are just all the proposed locations and they are sort of like in the middle of Meridian, but they are spread out as well. Davis: And so for the looks of these Fix-It stations, the station sponsored by Fast Eddy's will have an orange color and have the Fast Eddy's logo sticker on them, along with the MYAC logo and the one sponsored by MYAC will be blue with the MYAC logo on and they will be according to -- they will be a powder coat that will last for, hopefully, a pretty long time. And so the cost for each station is 1,300 dollars, but working with Zach Eddy and also with the supplier, we got a 15 percent discount on that price. Shipping would be approximately 344 dollars, with the concrete pad -- pads being ten dollars a square foot and so the grand total for all 11 proposed Fix-It stations is approximately 14,000 dollars and -- Conner: All right. So, we would -- we would like to challenge you guys as City Council members and Mayor, we urge you guys as elected City Council Members to accept our position to improve your society, as well as our own, and implement a needed and applicable solution to bike safety. In summary, we have broken it down into three different areas. One is the MYAC's cost. The participatory budgeting. And this will come out to exactly $6,263.94. This means that we will be giving back to the city over -- over 13,736 dollars. Fast Eddy's -- the reason why we can do this is because Fast Eddy's partnered with us and it's their cost that they are going to be giving towards these Fix-It stations are 7,735. The total stations that we would like to have are 11, but right now we have nine approved and we are working on those next two. Thank you. Oh. Any questions? e Weerd: Thank you, Conner. Council, any questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Are the next two -- are you trying to work with private companies to sponsor those as well? McBride: So, for the next two -- well, there is actually three others that need to be verified, which would be the library, Storey Park, and Paramount Park, which Paramount Park is not owned by the city, it's owned by the Paramount Subdivision, so we would have to go through them and their HOA and, then, for the library we would need to contact the library. Davis: The explicit cost was already factored in with the 13,000 of those stations and so these are the final numbers, including those that we haven't yet completely verified yet. Borton: Okay. Good. Thank you. Cavener: Madam Mayor? Meridian City Council May 15, 2018 Page 6 of 85 De Weerd: Mr. Cavener. Cavener: If this were approved how quickly can you guys move? How quickly will these be installed? Davis: Well, the shipping is just around four weeks and with installation the Parks Department has generously offered to completely help us install with their existing hardware, because all we need is a drill and the rest is shipped with -- by Dero, the supplier, and so they can be relatively quickly to install. Of course, the one that's going at Fast Eddy's will have to wait for them to build that one first. Cavener: Madam Mayor, follow up? De Weerd: Uh-huh. Cavener: Do you guys have a plan in place? Are these stations being shipped to Fast Eddy's and you're picking them up? Are they shipped to City Hall? What's the plan when it comes to that? Davis: We hadn't discussed exactly where to ship them yet. We wanted to first approve, but we would -- since we don't know what resources the city has in terms of like a warehouse that we can ship them to or something like that. Cavener: Madam Mayor, one more. Is there going to be any type of on-going maintenance costs to these units and, if so, who is going to be covering that cost? Davis: In terms of ongoing, all the ones at parks the Parks Department has said that they will keep up with maintenance at the ones that are located on the city property of parks and the ones that -- under the private property, Fast Eddy's will be up kept by them as well. Not parks. By Fast Eddy's. Cavener: Madam Mayor, follow up. And is the plan for the homeowners associations and the library, then, to also be responsible for the maintenance on those units and are you guys working towards an agreement to give to them as well? Is that the plan? McBride: So, yesterday we talked to a person in the legal department and they were -- they were explaining to us what we need to do with that and if we put it on the library's property we would -- if they didn't agree to upkeep it, but they still wanted it there, then, we could go to the city and they could have an access agreement to be able to access and fix it if needed, because -- so, on average it costs about 40 dollars for upkeep, but that's only if something happens, so it's not a guaranteed and with Cole Valley High School they will be upkeeping it and, then, with Paramount Park we are not exactly sure how that one is going to work out yet. Cavener: Okay. Meridian City Council May 15, 2018 Page 7 of 85 De Weerd: I think they have already discussed as part of the agreement with any of the private parties they would also agree to the maintenance. That would simplify it. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, would all of these be purchased through the city with the reimbursement to the city or will it be purchased separately by -- some by the city and some by Fast Eddy's? Davis: We will purchase them together to get the best shipping cost and with that -- but in terms of who is paying for it first, we haven't exactly worked that out yet and I'm not exactly sure. Milam: Madam Mayor, follow up. Part of the reason I asked that question is because I thought a couple slides ago you had sales tax as a line item and the city doesn't have to pay sales tax I'm pretty sure. I'm not in the purchasing department, but that shouldn't -- I don't think that needs to be part of your equation. So, that will actually lower your cost by going through the city. But I'm really impressed with this project that you guys have done and thrilled with Fast Eddy's for stepping up to help you guys get it done and get it approved. So, good job. De Weerd: And I know that the Eddys are here, Zach and Melissa, and maybe you want to say a few words. This is exactly what our youth council was hopeful. I think this exceeded their expectations, this partnership, and how engaged the Eddys have been in this -- in this project. So, greatly appreciate it, Zach, and you and your family have spent some time and -- and met with our teams and -- and have really helped drive this. Eddy: Yeah. It's been -- it's been a great process for us as well. We were here for the past meeting a couple weeks ago when you guys first had the presentation and I'm not going to lie, at first we saw this as probably just another project -- just another project that people might not use. But as -- the further the presentations went we kind of really -- we saw these guys and their presentation that they did and how knowledgeable they were with what information they had kind of made our decision. So, big cheers for them. I mean when I was a sophomore, freshman, junior high school, I wasn't thinking about Fix-It stations that are for the community. So, it's really good. I'm proud of them, so -- De Weerd: Thank you. And thank you for stepping up. This is really exciting and you have done some of the footwork, but you have really helped further the efforts of the four members of -- the key members of the committee in really moving this along quickly. Meridian City Council May 15, 2018 Page 8 of 85 Eddy: Yeah. Definitely. The one thing we told them that we wanted to do is we would help them install our seven stations with them by our side if they wanted that, so we -- we have all the tools necessary if they kind of want to get a more hands-on experience with installing the equipment and stuff like that, so -- De Weerd: That's great. Well -- and there has been great ownership. I know when we met yesterday on it each one of these committee members have played a role and so they have divvied up the -- the duties. They arm wrestled on who got to make the presentation. All of them lost. But we -- we appreciate the energy, the ingenuity that you have put into this and truly you have emphasized what -- Councilman Borton when he brought participatory budgeting back from a conference and said can we consider this. The idea was what's missing teens want to see in this community and you have really nailed it this year and -- and even further by bringing in a public-private partnership and leveraging your effort in an even greater way. So, thank you. Anything further from Council? Okay. Thank you, Zach. Melissa. Well, they have a proposal in front of you and they do also have a proposal -- I know their -- their budgeted amount was 20,000. They are turning back a significant -- more than 60 percent of that, so, Council, we are looking for action by form of approval. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I think the -- the challenge and the way you have framed that was really well done and you have done your homework and utilized this process the right way and this doesn't happen without all of the hard work you went through. So, I'm more than pleased to -- to make a motion to approve MYAC's request for the participatory budget funding final proposal to approve funding of -- we will say $6,263.94. Greatly appreciate the perspective of returning funds that aren't necessary back to the General Fund and go to another purpose, another use. It creates great credibility in this program in the way you have run it and that will pay dividends for the future students in MYAC down the road as they bring proposals forward. So, with that I would move that we approve the proposal as presented. Milam: Second. De Weerd: I have a motion and a second. Council, I -- I would ask for spending authority for the entire amount to be reimbursed by Fast Eddy's, if that is the direction that we are to go, to realize the full shipping. Most of these are going on public land, so having the sales tax savings would be legitimate, so that spending authority is $13,998.94. Borton: The motion would include that authority. Milam: Second agrees. Meridian City Council May 15, 2018 Page 9 of 85 De Weerd: Thank you. Any discussion from Council? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I just want to echo Council Member Borton's comments. Well done on this project. I am one that has somewhat wavered on the participatory budgeting project process and I think this year you guys really knocked it out of the park. My only recommendation would be -- is that we have got a couple that you're still waiting to figure out that -- let's make sure that we are doing that in a -- if we are paying it forward with taxpayer dollars, let's make sure it's in a public place where the full public will be able to take access for that and maybe once when the whole city sees these great stations that many homeowners associations would want to put them in their own private parks. De Weerd: Well, we have someone that might have some influence in the Paramount area, so perhaps we can get a public-private partnership with that, too. So, no pressure, but whoever is in the room that might represent that person, can always let us know. Anything further? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. De Weerd: Thank you and congratulations. Well done. Borton: Good job. B. Meridian Arts Commission Student Traffic Box Art Recommendations De Weerd: Okay. Item 8-B is under our Meridian Parks -- or Arts Commission. Sorry, Hillary. I almost had you in -- and I will turn this over to you. Bodnar: Mayor and City Council, I'm before you today to share the Meridian Arts Commission's recommendation for their West Ada framed traffic boxes. We had three jurors go to West Ada's framed and participate in kind of the arts selection and, then, they brought a selection of art pieces back to the arts commission and the arts commission recommended approval of the following pieces on May 10th. So, best of primary elementary school was the Great Mr. Blue Sky by Annika Huizinga, a first grader at Hillsdale Elementary School and the traffic box recommendation location is Victory and Eagle, because that's near Hillsdale Elementary School. Intermediate Meridian City Council May 15, 2018 Page 10 of 85 elementary school is Fire in Fall by Elizabeth Carbajal. I should stop saying their names, because I'm going to butcher all of them. A fourth grader at Meridian Elementary School and the recommendation for traffic location is Cherry and Lauderhill and that's fulfilling the box on the west end of town and its neighborhood access -- park access and a school route to Chaparral. Middle School is Weeping Angel by an eighth grader at Idaho Fine Arts Academy. We did verify if the student wasn't attending a Meridian-based school that they were a Meridian resident and so she's from Idaho Fine Arts Academy and the recommendation is Fairview and Hickory and that fills in the gap that's currently between Eagle Road and -- where am I at? Whatever. It fills it. There is one gap. There is one -- yes -- singular there at Hickory and it's near Capitol church, so we thought maybe that Weeping Angel would make sense kind of near a religious group. Sunbathers by London Belle Matthews. She attends Eagle High School and is a 12th grader and the recommendation there is Overland and Stoddard, because it's so close to Roaring Springs. One more. Solitare. And we did actually end up getting a fixed spelling for this piece. They had submitted it with the spelling this way, so we weren't sure if that was intentional, but the artist followed up with us and corrected the spelling to how it's supposed to be. This is an 11th grader at Rocky Mountain High School and the recommendation there is Fairview and Moon Lakes and that is near a memory care facility and assisted living facility and fills in the gap on Fairview. And, then, I have -- I wanted to share with you guys -- because we do a 3-D award as well, so you can't wrap the 3-D, but I want to share with you guys the 3-D piece that the arts commission selected as their award for that category. And, then, Mayor Tammy, if you would like, I also got a picture of your box -- or your image you selected if you would like me to share it. De Weerd: That would be great. Bodnar: I love this one. It's called Bird's Eye Attention by a 12th grader at Rocky Mountain High School. Part of our traffic box program is that we have worked with West Ada to get all of the artist descriptions for their art pieces, so we have included those artist descriptions -- or Matt Hoffman from IT had very kindly included the artist descriptions on our digital art map, so that people could actually read the description behind each of these. This one was really cool. They kind of talk about attention deficit disorder. So, we hope that that kind of adds another layer of understanding of the pieces that we have selected. Those top five for these two were our recommendations and I will stand for any questions. De Weerd: Thank you. Council, any questions? Okay. Hearing one -- Milam: Madam Mayor? De Weerd: Yes, Mrs. Milam. Milam: I don't have any questions, Hillary, but thank you for the great job putting this together for our packet and I really appreciated how you put in the artist statements. It Meridian City Council May 15, 2018 Page 11 of 85 was great to go through and compare and -- and read what they were thinking and what -- when they created these pieces, so -- De Weerd: And thank you for noting that, because I -- I know the Mayor's Choice, the description was a major part of -- of that selection, so -- Milam: Love that one. So, Madam Mayor, with that I move that we approve the Meridian Arts Commission student traffic box art recommendations. Cavener: Second. De Weerd: I have a motion and a second. Any discussion? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I'm -- well, eventually you're going to bring us some art and I'm just going to keep my mouth shut, because it's going to be awesome, but I -- I looked at this earlier in the week and understanding that I'm not an art guy and, really, I think most art that I see is a waste of taxpayer dollars, frankly. So, I wanted to pass it around, be like, okay, somebody else's eyes look at this and from the random sampling of people that I threw it around to, there was concern about this sun bathers one that is weird and inappropriate for public display and public funding, so passing the comments on, that's all I have to say. Bodnar: Okay. I can share those back to MAC so that they are aware. De Weerd: Okay. Any other comments from Council? I have a motion and a second. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, nay; Little Roberts, absent; Bernt, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE NAY. TWO ABSENT. C. Approval of Request for Proposals for Old City Hall De Weerd: Thank you, Hillary. Okay. 8-C is regarding our RFP for our old city hall. We have MDC's attorney here to lead us in the discussion. Todd, thank you for joining us. Lakey: Madam Mayor, Council Members, thank you. Let me give C.Jay some handouts. So, Madam Mayor, Council Members, I appreciate the opportunity to be here Meridian City Council May 15, 2018 Page 12 of 85 tonight. Again, Todd Lakey, general counsel for MDC for the record. I handed out kind of the latest version that includes some of the additional maps and diagrams and links that were added following the committee's recommendation and MDC's approval, but I want to walk through the process with you and, then, walk through the -- the RFP with you as well. Just to remind you, this is a result of the joint committee that was put together by the city and MDC. Council Member Milam served on that committee. Council Member Little Roberts, Commissioner Vlassek, and Commissioner McCarvel and, then, myself and Mr. Nary were legal counsel, along with Mr. Ariel and Ms. Squyers as far as staff support for that. This RFP was developed after three meetings with the Council. Or, excuse me, the committee, and it was really a great process, frankly, from my perspective. Everybody had great thoughts and input and came up I think with a good product. The committee has recommend -- has recommended approval of the RFP. MDC took it up at our meeting last week and also approved the RFP. They approved the RFP and recommended approval of the RFP, knowing that the language was in place, authorizing some technical minor changes if needed, but with the understanding we would be adding some additional maps and -- and pictures and aerials and some links that are included in that handout that I have provided, we will also be handing out a packet of information that has some of the technical aspects regarding the property. Utilities. Development requirements and standards. Any past environmental studies that have been done. Past appraisals. A preliminary title report. And, then, also a list of projects that are of public record in the downtown, just as kind of an informational packet for those that may be interested in providing a response to the RFP. Mayor and Council Members, before I go through the -- the RFP our request tonight comes, again, with that sense of urgency and needing to get this project rolling. Our hope is that we can receive a vote of approval of the RFP, understanding we may still add another picture or map or two, but the languages is -- is there. So, I will go through it and, then, I'm happy to answer any questions as we go along, but I will just kind of walk you through page by page and give you some kind of the highlights and, then, like I said, be happy to answer any questions. Again, this process -- it's a process where we are cooperating with the city. MDC issues the RFP, but as we have talked about all along, both sides, essentially, have veto power. The city -- the city ultimately can say we don't like the proposal, we are not willing to transfer the property. So, you have bottom line backstop as the city. But, as I said, it's been a good cooperative process so far. Looking at page one -- excuse me -- page two, passed the cover page, some of the key items I want to point out -- the -- this lays out the initial request and it's a request for a mixed-use development on the real estate that's occupied by the old city hall. It -- it requests a signature -- it uses words like signature, project, iconic project, something that really stands out and creates a recognition of downtown and is recognized as being part of Meridian's downtown. That link is the video that the city put together regarding some of the economic development opportunities and kind of the -- just a little bit about the city, particularly that core area that is being promoted by the city. So, that's the video link that's there. We talked about the committee that's been formed. The committee's intent is to review the proposals as they come in and, then, again, make a recommendation to the City Council and to MDC and perhaps we have a joint meeting down the road to interview the top applicants and -- and, then, make a decision. I think that makes sense from our Meridian City Council May 15, 2018 Page 13 of 85 perspective in that we are all in the same room asking the same questions and getting the same answers at the same time. We note that it's not limited to the subject property. Other uses and sites would be considered, but they still have to comply with the goals, intent, and objectives of the parties. Going through a little bit further we have the aerial photographs and maps. A description of the utility lines that are there. A list of utility providers that interested parties would need to work with. We still need to insert either a -- either the old map of MDC or a better map of the MDC boundaries, but that's one still to be inserted. And, then, we provide and inserted the information regarding the opportunity zone that was approved by the city and the information about that and a point of contact. The guiding principles are one of the key components. Those came primarily from the city framework, the RFP with some adjustments and reordering by the committee. But these layout kind of the guiding principles of somebody that's interested in preparing a proposal should look to follow. Things like the first one is successful experience in this type of development. So, we are not getting somebody that's brand new and doesn't have a track record. Familiarity with urban design principles. Also the requirements that they look at Meridian's Comprehensive Plan, the revitalization plan for MDC, and those different plans -- Destination Downtown that has been adopted. And, then, also noting that their financial resources and a financing plan should be part of what's being considered. So, they have the financial wherewithal to carry their proposed project forward. Also some mention of ingress and egress and parking and some of the details on the scale and design. So, those are the guiding principles. The meat that the committee really drill down into it and put forward are these bases for selection. So, these are the criteria that the committee and -- that both entities would review and evaluate the proposals based on these criteria and they assigned a point total to each -- each one. There is ten criteria. It's a hundred point total. So, it's -- it's fairly easy to add up, but the first one is that signature iconic mixed use development that -- that iconic project that really stands out. The second one is -- does the project propose something that's going to be a substantial economic benefit to the community and, then, it lays out those criteria that -- that meet that. Enhancing the tax base. Encouraging and stimulating new growth and private development and investment. There is -- they are all included in two. And, then, number three is a description of their project team, so that they have the qualifications and experience and what's the team that's going to be working on this project and can they -- can they bring it to fruition. Four, again, goes back to that financial ability. They need to prove that they have the financial resources and plan to put it forward. Next one is compliance with those goals and plans that have been adopted by both entities. Number six is a commitment and a detail regarding their plan and that they are looking at implementing it in the -- in the immediate future. We don't want a speculative proposal. We want something that's going to be carried forward. Then the timeline for commencement and completion is also a criteria. I think the desire is to have something that moves forward expeditiously and promptly and, then, public improvements, parking, and, then, lastly, creativity and innovation. Talk about the potential for presentation. The award -- we talked about how that process will work. If a project -- a proposal is selected ultimately, then, again, they have to have the approval of the city and the approval of MDC and, then, ultimately, enter into a development agreement that describes and lays out how the project will move forward and that development agreement, again, is contingent on Meridian City Council May 15, 2018 Page 14 of 85 the city's approval of the -- the proposal and the development agreement. We also included -- and recognizing the city's key involvement in this process, Cameron Ariel, as the project point of contact, so Cameron will be fielding all the -- all the questions that come in and will be helping prepare any addendums if we have to do an addendum to the agreement in response to a question. So, he's kind of the gatekeeper. And, then, lastly, it gets more into the instructions for the bidders. Our proposal -- pre-proposal meeting is currently planned for June 11th, 2018, and, then, responses would be due by July 2nd and, then, the content is described what they need to submit as far as a cover letter, table of contents, and narrative, the concept plan and their pro forma financial analysis, those things that we described previously. At least two comparable project examples. So, again, we are able to look at something that they have been successful in completing before and, then, identifying their -- their partners and their team. And, then, lastly, we give them kind of a notice -- this is a public process and these things are public record. If there is anything confidential they need to describe it that way and we will do our best, but we have to comply with the open -- or, excuse me, the public records law. And, then, that last page is the -- the anticipated schedule. Issuing the RFP. Our hope is this week pre-proposal conference June 11th. Receive the proposals July 2nd. Interviews potentially July 9th. And, then, selection around the week of July 25th. So, Mayor Madam, with that, again, I would request your approval, but I'm happy to answer questions. De Weerd: Thank you, Mr. Lakey. Council, questions? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. Mr. Lakey, did the committee decide that mentioning or including the opportunity to potentially involve the current City Hall parking lot? Did they decide that wasn't -- were they wanting to consider for the RFP? Lakey: Madam Mayor and Council Member Palmer, there was discussion about whether we list specific other public properties and the idea was to not -- keep it really open and -- and give interested parties the opportunity to be creative and -- and find opportunities on their own without really providing direction to those that are submitting a proposal as far as you should include this or look at that. So, that was the thought process that was -- was not to include specific properties. Milam: Madam Mayor? De Weerd: And -- yes, Mrs. Milam. Milam: Todd, I -- I know that we had discussed listing Cameron as the contact person, but he's listed on here in a couple of pages as the MDC representative and is that proper to do that if he's not technically associated with MDC? Meridian City Council May 15, 2018 Page 15 of 85 Lakey: Madam Mayor, and Council Member Milam, from our perspective, yes, with MDC issuing the RFP, it's -- it's still coming from this entity, we are simply, as part of our cooperative effort, designating Cameron as the -- as the gatekeeper for the project. Milam: Thank you. De Weerd: And I guess just to comment on Councilman Palmer's question, some of the opportunity can be presented in the pre-application meeting to discuss what's going on downtown, where properties are and let them take it without spoon-feeding it. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Madam Mayor, thank you. Mr. Lakey, can you give the Council -- at least give me a little bit deeper dive as to the background basis for the point criteria, where that was derived from and -- and why each point amount was recommended to be that way and weighted as such? Lakey: Sure. Madam Mayor and Council Member Cavener, we put them in priority order and there was a fair bit of discussion. Ultimately the committee took a lot of guidance from Council Member Milam in the -- the points that were selected, but I think the discussion was kind of along these lines. First, they want that project that really sticks out and is recognized as part of downtown Meridian. So, that's that iconic signature project nature that's the -- the top of the list. Then, the second -- or another very important -- not the second most important, but probably the points are equal, but that's substantial economic benefit to the downtown in the form of creation of new economic development opportunities, private development, encouraging job creation, bringing visitors and residents downtown. So, that was another very important aspect. And, then, the third one was -- we want somebody that can pull this off, that has the experience and the team that can make it happen. This isn't going to get in the project and -- and fail and not be able to carry it forward. So, those were really the top three. The specific points were kind of a matter of dividing things up. Those were the top three. And, then, and close number four is the financial ability. Would they need to have the resources to be able to pull it off. The reason that's a ten instead of a 15 was, well, somebody can have lots of money, but if they don't have the experience, then, it doesn't do them any good. So, wanted the experience and, then, the financial ability to -- to back that up. And, then, obviously, compliance with the -- the goals and objectives of both the city and MDC are very important and, then, their commitment to carrying that forward in the -- in the immediate and near future work or priorities. Those last five are worth evaluating, but they didn't feel like they -- they rose to the same level as those other criteria. De Weerd: Okay. Any other questions from Council? So, Council, I think there is a request to take action on this tonight to move -- move this forward and we are looking for your direction. Meridian City Council May 15, 2018 Page 16 of 85 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I was part of the committee. Is it proper for me to make a motion? De Weerd: I think -- yeah. Milam: Okay. I move that we approve the request for proposal for old city hall as proposed. De Weerd: Okay. I have a motion. Do I have a second? Okay. Well, Council, without a second we can't even have discussion, so any -- Lakey: Madam Mayor, what I might offer is if we don't have a second tonight I would be happy to come back at the next Council meeting and answer questions and see if there is some other things that we could clarify. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I still have enormous reservations about this, given the two properties that we are giving away. Has there been anymore discussion with Mr. Evarts about potential -- or the possibility of returning those properties? Lakey: Madam Mayor and Council Member Palmer, no. The properties are in Mr. Evarts' possession and -- or at least the one and, then, he has the contract on the other. He controls those and -- and it's his choice whether to pursue a proposal or not or move forward on the agreements that he has. So, that -- that status hasn't changed. Again, at the end of the day the city controls whether you agree with a particular proposal or not. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: With that, my preference -- my desire would be to move forward with the only appropriate way of disposing this property given the circumstances, which would be to sell it at a live auction, which we understand from Mr. Nary, would be a possibility. I think it would help us accomplish the same purpose in that it's not going to accidentally slip away to -- to somebody who -- you know, with the silent auction may just happen to have the -- the highest bid, while somebody who has the potential to -- to make enough money off the property if they knew the bids would be able to ensure that they had the winning bid, as the state has done with the -- the selling of their properties around lakes Meridian City Council May 15, 2018 Page 17 of 85 and whatnot recently. So, I still feel that's the most appropriate -- the only appropriate way to move forward with disposal of the property, unless we are going to hold onto it. De Weerd: I think the conversation from Council and the MDC when they had the joint meeting was that this seemed the approach that had the greatest potential to ensure that whatever project happened there would be -- have the benefits -- benefits of meeting the -- the goals of both City Council and MDC board of having a quality project, a project that all agree would be a benefit not only to the downtown area, but for the -- the community as a whole and if you put it out for auction you lose all of that. You are no longer approving what the project and the use would be, it could continue to -- well -- and I think that was the basis of asking the committee to be formed and an RFP proposal be brought back. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: At that meeting no one was in absolute agreement that any -- I guess process would be the best one, so I made the motion to move forward with both ideas. One to start with -- just to keep the ball rolling, because we could have talked until we were blue in the face and nothing would have happened and so I went ahead and made the motion to start the process of putting together an RFP, Mr. Nary had time to put together the details on what to do should we decide to sell it and now we have gotten to today where we have all that information. We have the RFP information before us and we have received information from Nary -- Mr. Nary about how to dispose of it should we try -- choose to sell it. Now that we are here and at the decision point on the agenda, I think we should move forward with selling it and leave it to the hands of the private sector to make the best decision as to what to do with the property, as opposed to an unelected, urban renewal district board and an elected City Council. De Weerd: Okay. Palmer: Madam Mayor? De Weerd: Mr. Cavener. Cavener: While I tend to agree with Council Member Palmer's philosophical approach about the appropriate way to dispose of a taxpayer-owned resource, I'm -- I'm not in a position tonight where I feel comfortable moving forward with either path. I think that when we began this process we felt we had a pretty good grasp on the future viability of that building and the obligations that we may or may not need to make and I don't feel that those questions are completely answered right now. So, I'm not comfortable supporting an RFP at this point, nor am I supportive of us moving forward with any type of disposal of that property. Again, since that meeting we have heard from our community development department and their need for additional parking and additional space and additional resources and I think we as a Council take it upon ourselves to Meridian City Council May 15, 2018 Page 18 of 85 look at all options that are presented before us as a way to meet the needs of the Community Development Department. So, I appreciate the good work that this committee has done and can understand the rationale of making a recommendation or a motion to -- to move forward, I just feel that there is too many questions that are out right now that the city needs to be in a place to answer before I feel comfortable moving forward with either path. De Weerd: Okay. Just a comment. Community Development has brought a space plan, utilizing the future growth space of city hall and also the asset we have in developing fleet parking at our Bower Street property. So, we do not have a need for -- for the former city hall, which is why we were moving forward with that RFP. So, I thought that question and the plan was approved last week in -- and we are moving forward on it, so -- and that doesn't include the former city hall. All of that was part of the packet last week. So, just to answer your question, we don't need the former city hall for our community development activities. Cavener: I didn't know there was a question. Lakey: Madam Mayor, as I -- I mentioned, we would be happy to come back at the next meeting and -- and be a part of a larger discussion about both issues and answer questions if you have them. De Weerd: Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I -- from what I recall at our joint meeting with MDC, we had a pretty good consensus of what we were going to do and we were going to put forward -- bring forward an RFP and if we are having to discuss -- discussion tonight about specifics within the RFP that these councilmen or not appreciating or wanting to approve, makes it really difficult, because Councilman Palmer is -- is exactly right, he was like I want to sell it, do both, fine, but I thought the rest of us were comfortable bringing forth an RFP that as long as we are in control and have -- and have final say in what happens with that property and no title transfers until everything is approved, that that was the way that we wanted to go. So, I'm feeling a little bit confused right now, but that being said, I move that we maybe continue this hearing to -- out another week and if any -- that gives the councilmen a little bit longer to review the document and think about what it is that we are asking for and presenting. De Weerd: Okay. I have a motion to put this on next week's agenda. Oh. I will just go ahead and do that. Milam: Okay. Meridian City Council May 15, 2018 Page 19 of 85 Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Could a motion to reject it be made? And if -- if the motion to reject it was approved, is this done, we are not moving forward with the RFP or they would -- okay. Then I guess we will chat about it at another meeting. De Weerd: Okay. Well, we will put this on next week and would appreciate if you can join us again for continuing this conversation. Lakey: Thank you, Madam Mayor. It's always a pleasure. De Weerd: Thank you. We certainly appreciate your time. And thank you to the MDC board members who -- who joined us as well. D. Final Plat for Creason Creek No. 2 (H-2018-0037) by CS2, LLC, located near the Southeast Corner of N. Linder Rd. and W. Ustick Rd. De Weerd: Okay. Item 8-D is final plat for H-2018-0037. I will ask for staff comments at this time. Beach: Good evening, Madam Mayor, Members of the Council. So, before you tonight is the -- and, I apologize, typically we don't get final plats in front of you -- your body as an action item, but this was not included in the Consent Agenda. So, I will say before I start that the applicant is in agreement with all of the staff conditions. This is a second phase of the Creason Creek Subdivision. It's located near the corner of Meridian -- excuse me -- Linder Road and Ustick. It's for 13 single-family residential lots and two common lots on 3.78 acres of land. Staff has reviewed the proposal and found it in compliance with the afore-mentioned dimensional standards and I will stand for any questions you have on this application. De Weerd: Okay. Council, any questions? Does the -- is the applicant in attendance? Any comment? Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I'm scared to make a motion right now. I move that we approve H-2018-0037. Cavener: Second. De Weerd: I have a motion and a second to approve Item 8-E. Any discussion? Mr. Clerk, will you call roll. Meridian City Council May 15, 2018 Page 20 of 85 Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. E. Public Hearing Continued from April 24, 2018 for Summertown Subdivision (H-2017-0142) By 745 W Ustick, LLC , Located at 745 W Ustick Road 1. Request: An Annexation and Zoning of 15.13 Acres of Land with a TN-R Zoning District De Weerd: Item 8-E is a public hearing continued from April 24th on H-2017-0142. I will ask for staff comments at this time. Beach: Good evening, Madam Mayor, Members of the Council. This is a -- for reference this is what's called the Summertown Subdivision. The site consists of approximately 15.13 acres of land, which is currently zoned RUT in Ada county. It's located at 745 West Ustick Road. The Comprehensive Plan future land use map designation is mixed-use community. The applicant requests annexation and zoning of approximately 15.13 acres of land, with the TN-R zoning district. The TN-R zoning district lists multi-family development as a permitted use. It is not required to have a public hearing, so staff asked the applicant for further details that we typically would not receive with an annexation. The Commission did recommend approval with conditions. I will say that at the April 24th City Council hearing there was some direction given to the applicant to provide some additional information, one being the additional elevations. We did receive a -- as you see on the left is the previous site plan. Received an updated version of the site plan yesterday morning. Did not have a whole lot of time to review that compared to the existing or -- previous plan there -- there in front of you. The applicant was also asked to provide some elevations. We do have a three story elevation. They were, I believe, asked to provide a two story elevation, which I do not have. Lastly, they were requested to find out from Ada county what the issue is -- going back to the slide here, there is a -- as you see here, there is a C-2 property -- there is a property boundary line concern with the two properties and they were directed last meeting to discuss that concern with Ada county and see what the solution maybe in fixing that issue before the city decides to annex the property and we were made aware of this after the Planning and Zoning Commission. The concern is a home crosses the property line and that's a concern for that -- that current homeowner. So, with that I will stand for any questions you have on the application. De Weerd: Thank you, Josh. Council, any questions at this time? Okay. Is the applicant here? Good evening. If you will, please, state your name and address for the record. Meridian City Council May 15, 2018 Page 21 of 85 Robnett: Madam Mayor, Members of the Council, my name is Shannon Robnett. My address is 5103 Zamora. And I wanted to take a moment to address some of the issues here. Josh, the space bar to advance? There we go. So, as you know there is the subject property that we are talking about and -- next slide. So, we had people testify last meeting and you can see here highlighted who testified. One of the things that we have is we have 20 homes that actually touch the borders of our property, nine of which currently have not been occupied, they are currently under construction with Corey Barton. One of the things that we have been asked to do -- several of the things we have been asked to do is lower from four story to three story along the neighbors and make our lots maybe different sized, things of that nature. So, when you look at the site plan that we turned in, we did do some of those changes. But what I want to kind of go back to -- I want to back you guys up a bit to where we started with the Planning and Zoning staff almost a year ago. In this proposal and in this project with 272 units, we would be -- we are required to provide 1.67 acres of common area and up to six amenities. What we have proposed is 3.3 acres of common area with 12 amenities. The reason that we did that was because we went vertical. The reason that we did that was because we felt that providing the amenities and the open space was one of the things that drove community. That's what created the value inside the complex, instead of -- some of the issues that you heard from the neighbors about the potential for wandering citizens or wandering tenants in and out of their community. So, as we began to look at that, that's where we really focused our attention inside and came through with that -- Josh, these -- sorry. So, these were -- these were some of the other renditions that we have. Next slide, please. So, you can look at some of these. These had 215, 218 unit counts. They had about two acres of common area. You can see the sea of parking lot there. You can see the things that didn't fit. Meeting with Josh and Bill as the staff we change some of those things around. Josh, next slide. And we continued to hone that. We also -- if you look at the lots to the south, those lots are larger than the lots they back up to, because we wanted to make sure that we weren't overcrowding our neighbors, who had already been there. Next slide, please. We even routed our streets through different ways to try and line up for ACHD access and things like that. But, then, we found that we had people crossing streets to get to common areas, to get to clubhouses, and things like that and so going back to -- to Ada county and dealing with that. So -- next slide. So, that's when we came to this solution and what we have really looked at was we looked at the internal focus of our complex and the amenities that we provide and in those amenities we got a waterfall at the front entrance. We have got a clubhouse. We have got a yoga room. We have got an exercise room. We have got indoor and outdoor play structures. We have got fire pits. We have got splash pads. We have got a dog park. We have got walking paths. We have got a 50-by-100 grassy area. We have got an indoor-outdoor hot tub. We have got a media room. We have got patios, barbecues, and an outdoor pizza oven. We also have gazebos and two external -- or two outside play structures. This is it at a cost of over 900 grand. Next slide, please. But in an effort to look at that, at what the neighbors would want, we looked at moving everything back and away. So, when we did that we went back to something that -- when we talked with Bill and we talked with Josh at the Planning Department, they really didn't want to see the parking out front, but Meridian City Council May 15, 2018 Page 22 of 85 that created the buffer. That pushed everything back. You will also see that we divided everything down. We have no large buildings. They are all four units per floor and we turn those at 90 degrees so that you only have four patios that actually look out toward the -- the residents on that west side. Next slide. Another thing that we wanted to bring to your attention is when you look at density, there is -- there is a cost of that and one of the things that we look at is we look at an amenity count and we look at a door count. So, with 272 units at 3,500 dollars a door, which is what I'm currently putting into Rainier Village, which is just up the street, 3,500 dollars a door is what we are spending on the amenities. At 990 grand in amenities spent and 272 units, that works at about 3,500 a door. When you start cutting that down and carving that off, you start cutting things out. You can't put in 12 amenities. You can't put in splash pads and some of the other things that we had proposed. And so in an effort to keep our development rich with the amenities -- that's one of the things that I challenge you guys to look at is not just what it is, but what it provides and what it really brings to the area. Next slide, please. One of the other things that we are looking at -- next slide -- is inside this neighborhood center area that you guys have designated, that is a one mile radius. Those of you that didn't know, one mile radius has 502 acres in it. We are trying to develop 15. Of those 15 acres you guys are currently at eight units per acre inside that area. Your comp plan calls for 8.4 units as a desired density inside that comp plan and as you can see outside of the Summertown radius there you only have a few more open spaces to get that density there. So, if you down zone us from what we are proposing, then, you're under what your comp plan says you want, that you desire. If you leave us alone, miraculously, you come in at 8.4 and, then, you have several other parcels that you can continue that with. Next slide, please. Here is just some things that are allowed in the TN-R zoning. Next slide. And one of the other comments that was brought up in that TN-R zoning -- or, I'm sorry, that was brought up by the neighbors was the schools and the fact that the schools were overcrowded. This is an e-mail from the superintendent of the school district that says not only is it not overcrowded, that it's not necessary to build a school at this time and we just wanted you guys to see that that's what they are saying, so -- the other thing that it states in there is it states that there is not funds to build that. So, one of the things that we wanted you guys to look at is the -- the permit funds that would be generated here. Next slide. Also the taxes that would be paid on this community. There is 169,000 dollars a year that would go to West Ada School District based on the taxes on this particular facility. Next slide. Next slide. So, the other thing that we were told is we were told that we really didn't kind of fit. We didn't fit in the middle of the neighborhood. But I wanted to bring up the point that Sellway Apartments is set 2,708 feet away from the McMillan and Linder intersection. Heron Village is 2,700 feet and 2,600 from Fairview. Prelude is 1,200 and we are sitting right at 2,659 feet. So, we do fit. We do match what the other -- other apartment complexes in the area have been approved at. Next slide. The Highpoint Apartments have 190 units on eight and a half acres. That's 21 units per acre. Next slide. Next slide. I'm going to just -- so, the Prelude is 280 units with eight amenities, 3.19 acres of common area. That's 18.95 units per acre. Like I said, my project at Rainier Villas is 23 units per acre. We are in the middle of a commercial zoning. We have six amenities. We have been back to bug Josh several times to redesign those and to bump that now to nine, because we know that that's what's bringing people to our community. The Sellway Meridian City Council May 15, 2018 Page 23 of 85 apartment complex, 171 units, six acres -- or six amenities on ten acres is 17 units per acre. The Heron Village is 108 units, five amenities on 5.4 acres, for 19 units per acre. And Highpoint is at 21 units per acre. We are at 18 and a half on our proposal. But, again, we comply with the code and we fit with what the others have done in the area in very similar situations, very similar neighborhoods. The other thing that I would like to point out is that Prelude has 100 of their 280 units are one bedroom, one bath. Another 120 units of theirs are designated two bedroom, one bath. Those are not necessarily family units. Those are for single people. Those are for maybe newly married people. Maybe have one small child. Twenty-five percent of our units are three bedroom, two bath. That is designed for a family and families are the fabric of our community. Bringing those in to our community, they don't leave, they are not as transient. Kids go through the school system and parents stay. Their credit gets better or they wind up buying their first house and they buy in the community where they go to school, where they worship, where they are in their daily lives. That's the difference between ours. All of our two bedroom, two bath, are -- there is -- 50 percent of our units are two bedroom, two bath. We don't have any two bedroom, one bath. Our one bedroom one bath are over 1,000 square feet. Some of the other proposals about our community -- we are -- we are a higher end community. We have proposed all these amenities, so that we can keep our tenants, we can keep our rents higher, because we know that turnover and profits are what affect communities, that affect apartment complexes, that lead to them degrading over time. One of the last things I want to touch on is the traffic. People mention that the traffic was a problem. People mentioned that that was an issue. The traffic study that we paid for, that we submitted to Ada county, that they approved, said that we would generate 160 car trips in the peak hour. That peak hour is westbound at the 5:00 o'clock traffic. Ustick Road is designed for 1,770 trips per peak hour. We would add 162 to that and currently there is a thousand on that road. So, we are still well within the design criteria of what the -- what the surrounding area has been designed for. So, what I -- what I'm coming back to is that we have asked to look at what we have done to comply with the community. I don't think we got a fair shake. I don't think you guys truly understand the effort that we went through to not only comply one hundred percent with your comp plan, but to double up on the amount of amenities. To double up on the amount of open space that we are required to put into the community. We match the existing apartment complexes that are ongoing and the one thing that you're -- that the Treasure Valley valleywide is struggling with is vacancy. There is plenty of apartments -- or there is plenty of office space for rent. There is plenty of office space for purchase. There is plenty of retail space for purchase in the immediate area. The McMillan and Linder corner is all available. The Ustick and McMillan -- or the Ustick and Linder corner is available and there is stuff directly across the street, nine acres, that's available for commercial use. So, I don't feel that the community needs more of that. So, what I'm trying to get at, guys, is that when we look at this we have thought long and hard about what do we bring to the community and why are we doing this and what does it really affect. So, I did bring a proposal, as I was asked, about what we can do to lower the density. I did show you a site plan that -- that moves everything back. It's not what we were advised to do by staff. It's not what we originally proposed, because it puts the parking against the street, but it does reduce the density to 230 units -- 234 units. It goes with three stories, it goes with four stories Meridian City Council May 15, 2018 Page 24 of 85 along Ustick Road and along the east property line. The reason we felt to put the four story on Ustick Road is because you're overlooking at a park, you're overlooking retail, and you're overlooking the road. There is nobody there to look at. We have also turned it so there is only eight balconies that are facing residential areas. The other balconies - - Josh, if you will back up to that proposal. The other balconies that you see would be blocked by the two-story structures that would be built in the backyards of the lots to the south. So, we would build two-story homes on the lots to the south. You would not physically be able to see the buildings at all, let alone the balconies. So, you only have a very small amount and in this proposal you see the large buildings, breaking those up into smaller buildings and providing more space in between would definitely help that. We agree with that. But I guess what I'm trying to get at is that at the end of the day when you look at what we are trying to provide, it all boils down to the dollars and cents of it and when you start taking away door counts, you start taking away amenities. When you start taking away profit margins generated from those doors, then, you start dealing with issues with management, you start dealing with issues with the maintenance and things like that that, then, lead to the kind of complexes that the neighbors have alluded that they don't want, which I entirely agree with. But if you have a complex that is full of amenities, that is -- that is full of tenancy that is not necessarily designed to be a transient tenancy, you're going to have a better product. The last item that you asked us to look at was the issue of the piece of land with Blue Rider and we scheduled six and 1/2 weeks ago a meeting with Ada county for our pre-application meeting. That happened this morning at 10:00 a.m. We had everything ready to turn in. We were informed that three and a half weeks ago they changed their forms and we are going to have to get some new signatures and we are going to have to have a new neighborhood meeting. However, that would put us on for their August 9th hearing -- for the first hearing to hear the issue of whether or not we could change the zoning from part of our ground, about 7,500 square feet, if you remember, to RUT -- from RUT to C- 2. That they don't see as a problem, because it is a conjoined use. So, it would be the same. We would enter into a development agreement that says that it would be C-2. There shouldn't be a problem with that. The second hearing would be held October 17th, where it would be affirmed if that first hearing went through positively, but because it's only 7,00 square feet we -- they don't see a problem, but that is the process that we would be going through with them and that's the earliest that we could do that. We also talked with them about the potential to do a lot split, but we don't conform with our frontage to create a small lot and, then, move forward with our process here in the city and annex the larger piece and leave that other one to happen later, but we don't meet the frontage. So, with that I will stand for questions. De Weerd: Thank you. Council, any questions? Okay. Thank you. This does open the public hearing portion. Mr. Clerk. Coles: Thank you, Madam Mayor. We had a few sign-ups this evening. The first on the list was Donna Ray. She signed up against, but no indication of testimony. Okay. The second on the list Susan Littlefield, signed up against, wishing to testify. Meridian City Council May 15, 2018 Page 25 of 85 De Weerd: Good evening. Thank you for joining us. If you will, please, state your name and address for the record. Littlefield: Susan Littlefield. 2968 North Fairglen. De Weerd: Thank you. Littlefield: I just wanted to reiterate -- I know I spoke with you at the last meeting and although he's address some of the concerns, Mr. Robnett, it's still a huge project. There is still a lot of cars and a lot of people entering on one road Venable and I just feel that a lot of the traffic will be going through our subdivision, which is already full and we have a lot of cars going in and out and the traffic study that was done, I'm sure they -- they did a good job on it and I'm sure the information is accurate. However, when I try and get out on Ustick at peak hours it's difficult and the thought that they would add 500 more cars on one road just doesn't seem viable. Also, the people in -- within our subdivision that I have spoken with indicate that they have to send their kids to a school on Eagle Road, because the schools are full. Now, I don't know why the superintendent would say they weren't. The parents say that they are. So, that's -- that's not for me to know I guess. But it was another concern in speaking with the people in our neighborhood, so -- and I just don't feel like it's an appropriate amount of buildings and people for that area. Thank you. De Weerd: Thank you for your testimony. Coles: Next signed up is Brad Bower Ballard signed up against, wishing to testify. De Weerd: Good evening. Thank you for joining us. If you will, please, state your name and address for the record. Bower: Yeah. My name is Brad Bower and I live at 445 Creekview Drive in Meridian. De Weerd: Thank you. Bower: City Councilmen, Madam Mayor, thank you. I am almost a 20 year resident of Meridian. I live off Meridian Road and I know there is a planned widening project starting in 2019. I'm guessing, but the way that the construction is, it's going to take about 18 months to finish that, as it did the stretch here. I live exactly two miles from my driveway to my office. It takes me between 15 to 18 minutes to go two miles. That's to get on Meridian Road. Some days I wait up to ten minutes to get out from Willowbrook to Meridian Road. Adding another 500 plus cars -- and, yes, Ustick has now been widened and you're able to go up and down Ustick and the problem is they all go to Eagle Road to go the freeway. They go up Meridian Road to get on the freeway and with the amount of -- more people you're looking at, what, 900 -- 900 people, families, mom, dad, kids -- not only the foot traffic, but bicycle traffic, crosswalks they put in with the lights -- it all is a factor in the major rush hour time periods in -- up and down Meridian Road and this apartment complex will affect both Meridian and Linder. But, Meridian City Council May 15, 2018 Page 26 of 85 again, they are not going to Linder to get on the freeway, they are going to Meridian Road, because they got to get to the freeway to go downtown to go to work and whatnot. The amount of traffic to do that and add another 500 cars to go up and down that road, it's -- it's insane to think that we are even considering doing this. Until that road is widened and we have the ability to have five lanes, instead of three, the school buses, the stop lights and the crosswalks -- to get home at 5:00 o'clock I get stuck at Meridian and Fairview, at Franklin or Cherry by the Albertsons. Sometimes I go through three red lights before I get across and, then, I'm stuck at Albertson's for another few minutes trying to get that one block to come into my neighborhood. The traffic on Ustick it seems to be the only corridor they worried about in their study. You need to worry about Meridian Road and Linder Road, because that's where all the people are going to go. Thank you. De Weerd: Thank you. Coles: James Littlefield signed up against, not wishing to testify. Eta Helen Hill signed up against, not wishing to testify. Amy Kernin Way signed up against, not wishing to testify. Jeffrey Lay against, not wishing to testify. Catherine Garcia against, wanting to provide testimony. De Weerd: Good evening. If you will, please, state your name and address for the record. Garcia: Catherine Garcia. 2970 Northwest 8th Avenue. I appreciate -- it appears that Mr. Robnett has, indeed, taken into account some of our concerns. However, he has also pointed out the extensive number of units that are already going in in the surrounding area. It is not just this development that is a concern. It took me -- I took my boys to cub scouts tonight right on the church that is across from the school on Meridian and McMillan. It took me 15 minutes to get through that signal at 5:40. I can only imagine once those apartments are completed and everybody is in there and coming with that traffic what the traffic is going to be like and the safety that it's going to be. For me -- my boys go to school down in Kuna. They are in the dual immersion program down there. But my next door neighbor had to put their child on the lottery for five different schools to figure out where their child is going to go to kindergarten and it's not any of the local -- within a couple mile radius of the house. That being said, driving south on Meridian to get to my boys' school I saw three accidents this morning of severe rear ends, just slam -- one of them didn't even have a back -- I pray there was nobody in the rear -- in the back seat. There is an extensive amount of development going on. I very much appreciate that this was -- that this is currently zoned -- or you would like it to be used for this, but that plan was put in place 20 years ago. I think it's safe to say that Meridian has grown exponentially beyond what anybody expected over even just the last three years. I don't think it's inappropriate to take a look at the whole broader picture of what it is that you are developing and to say maybe we need to rezone this area, maybe we need to sit back and take a look at what we are doing and what -- the projects we already have going in and just reevaluate it and say it's too much. It isn't just the freeway. It isn't just Meridian. If people decide to work in the North End in Meridian City Council May 15, 2018 Page 27 of 85 Boise and they decide to go north on Meridian to Chinden, the county has no plans to widen Meridian further north. They are only going to widen Meridian up to Ustick for that one mile. So, all of this traffic condensed going north is going to just get completely bottlenecked again and go run into the same problem. Chinden itself isn't slated to be widened until 2022 and they plan to take 11 years to widen it based on their plan. So, I just -- it's too much given everything else that's going on in this area. I think it would be -- there is a great property right by the freeway on Meridian. There is lots of vacancies off of Overland where Overland is already developed. There is lots of great single space going in there. There are lots of bike lanes already in there. You had students here talking about that. I just -- I think it's just too much. So, thank you. De Weerd: Thank you. Coles: Igor Osipchuk against, with no indication of testimony. De Weerd: Good evening. If you will, please, state your name and address for the record. Osipchuk: Igor Osipchuk. 2878 North Ridge Haven Way, Meridian. De Weerd: Thank you. Osipchuk: I'm against this project. I live nearby. Fairly close. So, at the last meeting on the 24th -- and, actually, at the staff recommendation I keep on hearing it was recommended two story and three stories. It was specific recommendation at the last meeting to come back with a three story and two story proposal. I guess I'm a little confused why we are still coming back with the four story. I mean the four story apartments do not fit within the residential area. Those apartments and the developer are building apartments up here by the freeway, perfect location, four story, five story. Whatever you want to build. There is a commercial area. Nobody's going to complain. Four stories do not fit there and he's been asked specifically to come back with a three story, two story apartment and that still hasn't happened. I have been coming back to this meeting since November and there is still really no resolution for this. So, please, consider rejecting this. Thank you. De Weerd: Thank you. Coles: Joe Simunich, with no indication of stance on the project and a question mark in wanting to testify. Okay. Diane Ryssel against, wanting to testify. De Weerd: Good evening. If you will, please, state your name and address for the record. Ryssel: My name is Diane Ryssel. 2981 Northwest 11th Avenue in Meridian. And I, too, am against this and as I stated with the last meeting and I agree with the gentleman that just spoke before me, that it was I think mentioned by you, Councilman Borton, to Meridian City Council May 15, 2018 Page 28 of 85 come back with a two and three story proposal versus a continuing while it -- we are down to three and four, but still I feel the same and it's not -- it's not a development that belongs in this particular area when you consider the infrastructure and the burden on an infrastructure that is not yet developed to accommodate these kinds of developments and, then, the kind of development that's there right now, which is primarily single family homes and to put an infrastructure that is high density housing and, yes, it does come down to dollars and cents, but quality of life for those of us who are there already. I'm there in the Crossfield Subdivision, which would adjoin it and -- and other subdivisions that are adjoining is something to consider. Dollars and cents is an important factor for all of us, but it's not -- it's not all that there is to consider. I said last week -- or the last meeting that we had is this what you would like in your neighborhood next door to you. Would you want four story units next door to you. Would you want the congestion of this traffic next door to you. And I just ask that you consider that, that it's -- that it's more than just putting a project in that meets the criteria for the piece of property and for the zoning. As another neighbor mentioned, the idea of possibly rezoning might be something to be considered versus just more high density in an area that has not been well developed yet to absorb that kind of housing. Thank you. De Weerd: Thank you. Borton: Madam Mayor? De Weerd: Mr. Borton. Diane, we have a question. Borton: You walked off kind of quick. Ryssel: I'm sorry. Borton: Not so much a question, just -- just kind of a comment. We brought it up a little bit at the last meeting, but it maybe provides some helpful context. You know, the property hasn't been zoned yet. That's part of what this process is. So, it's -- it would be its initial zoning, but kind of what got us to this stage is that future land use map, right, in the Comprehensive Plan that -- that had this area, you know, broadly designated as this mixed-use community, which right or wrong, but had a plan with infrastructure that would go in to serve multi-family, a little higher density, eight to 15, right around there, dwelling units per acre. Again, whether that's right or wrong, that's kind of the context that -- that brings us to today. So, some of the planning that's gone in has at least had the idea that this would be some form of -- of multi-family, a little higher density, in that -- in the brown circles so to speak. So, it doesn't necessarily mean one way or other that this project, as designed, is perfect or should or shouldn't be approved, but at least it gives, hopefully, some context that the -- the idea of multi- family housing and the infrastructure necessary to serve it in this area is part of executing that -- the long-term plan. Ryssel: And all of that's understandable and plans for all of us, whatever our profession is, whatever our endeavors are, sometimes can be well made and some time ago, but Meridian City Council May 15, 2018 Page 29 of 85 as the plans unfold and the developments unfold does that mean that still is a good use for the property and the surrounding area and I think as the testimony has indicated, as all of us I'm sure in conversations around the dinner table, in restaurants, in churches, as I mentioned before in the dentist chair, everyone is talking about the burden of development and not having an infrastructure that can adequately support that. So, some of these things that have been laid before us for many years now, does that mean that they should be executed at this time looking at how development is going. Borton: Madam Mayor. I -- and this is where I -- I need to appreciate that perspective of infrastructure. Some of the things that -- that -- that we plan for with this type of density, with the police, fire, water, sewer -- right? The infrastructure that -- that we think, the concept of school to roads, the two forms of infrastructure that we don't have direct control over we need to be mindful of, but as for the stuff that we control, at least it's -- that's been planned for. Ryssel: And what we feel as constituents, as citizens, we feel the impact directly from schools and roads every day. So, that's where the red hot button is. Borton: Makes sense. Ryssel: Yeah. Borton: Thank you. Ryssel: Thank you. De Weerd: Thank you. Coles: No other sign-ups, Madam Mayor. De Weerd: Okay. Is there anyone who would like to provide testimony who didn't sign up or -- yes, ma'am. Or I was going to say changed your mind, which is allowed. If you will, please, state your name and address for the record. Ray-McNair: A woman's prerogative; right? De Weerd: Absolutely. Ray-McNair: My name is Donna Ray. I'm at -- Donna Ray McNair. At 2692 North Summersby Way in the -- in the Crossfield Subdivision. First I want to say thank you for your comments and -- and it was well thought out. Again, I -- I live on a street in Crossfield that I watch people go more than 25 miles an hour on a curve. We have lost our mailbox and more than once in the wintertime when they are coming around that curve, because we know that subdivisions don't get plowed and it just concerns me. I know that during construction I had to go out to other subdivisions to get out of my subdivision, because you could not get out on Ustick and I -- I don't drive Ustick Meridian City Council May 15, 2018 Page 30 of 85 anymore, because a 20 minute drive takes me 40 minutes to get from my house to my office in Boise. So, I avoid Ustick and when I do go down Linder I see parents parking on a two lane road to pick up their children, because there isn't enough space for them to even pick up their school kids, which leads me to believe that maybe we have too many kids enrolled in the middle school and high school on Linder Road, because of the dense population at this time. I understand that there is future plans for another high school out by Black Creek -- or, no, Black Cat and that's maybe where growth should be is where the schools are being built right now, grow around that new school, so we can pull the kids out of schools that are already full. Yes, my kids are older and my kids are in college and high school in another state, but I remember my daughter being in a school that was overcrowded with over a thousand students and it was miserable. If you couldn't get in the classes you needed, you're setting up portables, because you're overcrowded and things get cut when the population goes up just to accommodate the kids that are there. Services and amenities in the schools go down. I love the idea that that is a great apartment complex. It is not affordable housing, which is what the state of Idaho is needing, affordable housing. I work with enough two income families that can be barely afford 1,300 dollars a month rent. They can't even afford a mortgage, because they don't qualify and that's my only concern is the affordability. My daughter cannot afford a one bedroom apartment. She has to have a roommate, because of affordability. She makes 13 dollars an hour and can't afford a 900 dollar apartment. So, we don't offer those jobs to accommodate what she wants to build for the average family in this area. De Weerd: Thank you. Is there anyone else who would like to provide testimony? Thank you for joining us. If you will, please, state your name and address for the record. Moss: Thank you. Tyler Moss. 2946 Northwest 8th Avenue. Been up here before talking with everyone, so I know you know my stance is in opposition to this. Just want to reiterate the transition -- take a look at the surroundings in this area. Nothing shows this dense and a modern look anywhere in this direct surrounding area and I just want to say Planning and Zoning was used on some of this property as commercial use and there is none of that and I know Bill said last time that that's what they wanted. So, where the Crossfield Apartments where was designed for commercial use, they decided to swipe that and put it on this parcel and have commercial on this, as well as I guess some of the other apartments and single-unit housing. So, I just want to say they were also to do two and three story apartments and they have not done that and I do want to attest to the schools, where my child goes to school on Eagle Road, more than three miles away from my house, when we have schools around the area. There is no room. We have already checked. So, we -- we know that first hand. So, that's kind of frustrating to hear that they say, yeah, there is room. And, like they say, with all these units going in in this direct subdivision and one on Ustick and there will be about 500, 600 kids. That's 1.5 kids per unit and that's 600 kids. Where are those kids going to go to school, because there is no slated school going to be built in the near future. I just want to reiterate what you guys said in the previous hearing that's important. The spite strip issue is probably something that has to be resolved. We have seen communities Meridian City Council May 15, 2018 Page 31 of 85 where it doesn't get resolved. The name says it all and it's a disaster. I think it's just too large on Ustick and Venable. It's got 18.5 dwelling units per acre and just -- you know, it's anticipated six to 15. That's the fatal flaw. Four stories. It's a hard concept to accept. Council Member Palmer: We are not going to touch this one until you figure this -- this issue. That's the spite strip. Council Member Bernt: I don't believe this is the right location for it. It's just the wrong spot, plain and simple. And later he says: I'm just not in favor of the apartments in this location. They want to have -- if you kick this down the road and waste a bunch of resources and money. Councilman Milam: The density of this particular parcel is inappropriate. This is the wrong location. There are too many apartments with -- in the course -- range of this. This is designated as mixed-use. It will affect the quality of living of everyone living nearby. Later she says I'm on the same page as Councilman Bernt. I'd rather see you leave this as four stories and put it somewhere else. Thirty less isn't going to change my mind. It's still going to be too high of density for this location. Councilman -- De Weerd: Tyler. Moss: -- Cavener: I'd like to -- De Weerd: Tyler. You will need to summarize, please. Moss: Okay. In summary I just want to -- I have two more down here and even Mr. Nary said this shouldn't have gone this far down the road. It shouldn't have gotten this far. There is too many issues with this. We are trying to do the peg -- square peg in a round hole and I think we know the issue is there is just too many issues with this and there is no immediate resolution to get this put in and so with all that said -- I mean I know all of you had said you were against this at one point. We vote for you, we hope that you listen to us as -- as members of this -- this community. Thank you. De Weerd: Thank you. Okay. Further testimony? Seeing none, would the applicant like to come up and summarize, respond to the testimony. Thank you. Robnett: Again, Madam Mayor, Members of the Council, my name is Shannon Robnett. If you know, 5103 Zamora is less than 1.2 miles away from this site. I live right across the street from Prelude. I'm very well aware. I live right across the street from Prelude in the Ventana Subdivision. I'm 1.2 miles away from the site. My kids go to these schools. I'm very well aware of the problems that -- that are being stated, but I also know that the solutions are there as well. The comp plan. It's 20 years old. It was done and amended in 2011. But you guys know that. There is 350 cars, according to our traffic study, that will go through. There will be cut-through traffic, but I ask you to look at what traffic is going to come the other direction onto Venable. Currently in this slide that you can see, there is two accesses out of the Crossfield Subdivision that are completely cut off until Venable is built. We will build that. We are going to allow all of the pressure out of those 80 apartments -- or I believe that's 80 units. All of those will more than likely drop out onto Venable. We are going to create traffic patterns that will come off of Meridian Road where they will relieve pressure going to Meridian Road that Meridian City Council May 15, 2018 Page 32 of 85 will come out onto Ustick. When you look at the individual layout of the subdivision behind us, because it will be shorter to come out to Ustick, so they will be using the road that we build. The traffic going both ways, the traffic study says that 60 percent will go downtown. Let's say it's as high as 70 percent, the 30 to 40 percent will go to Ten Mile. I personally work in Meridian -- or in Nampa. So, I go the opposite direction. Let's talk about timing of the road construction that's going to happen to Meridian. That coincides with what we are going to do with the best case -- best pace scenario we would be starting sometime in February or March of '19. We wouldn't be ready for occupancy until sometime in the fall of 2020. Meridian Road would be done by then, according to the calculations that have been proposed, and the reason that the commercial was omitted and not just because there is plenty of it available, but when we went through with Josh and staff, we realized that the -- because of the access point that you see coming out of the Crossfield Apartments, it created an access issue for the commercial to actually exist on its own parcels and have its own exit as would be necessary. It would have to be combined with what would happen behind it, which created a problem, because there was no clear designation and, then, you had residential that was sharing an access and sharing parking and the children were -- they had access to the area that's in between those two to line those accesses up because of where it was put. The other thing that I want to point out is that we are not necessarily demanding four story, we are asking that we comply with the 40 foot height requirement that's there. To remind you, the Crossfield Apartments are 35 and a half feet tall and they are only two story. So, the argument is that we are looking to do something that is as tall -- and, Josh, if you could show the slide that shows my elevation from Pennwood. This is the apartments that I'm currently building on Pennwood that are three stories high and they are a traditional look. Yeah. We went with the modern look, because we decided maybe different is what somebody wants. If you want the modern look, we have got that. If you want the traditional look that everybody does -- backup one. Backup two. This is the apartments that we are currently building. This is the exact same floor plan with a modern look to it. That's the only difference. They still comply with every bit of the CZC and they are just as tall. So, when you look at that, your -- your code calls out a 40 foot height requirement. It says nothing about floors. So, you could be two stories and be 35 and a half feet tall and you can be three stories and be 40 feet tall or you could be four stories and be 40 feet tall. We are asking simply to comply. So, I think that Venable will open up. The traffic flow from Crossfield will alleviate and eliminate a lot of the traffic that they now experience from all of their residents leaving that direction and, yeah, lastly I understand that this is being built in my backyard. Thank you. De Weerd: Okay. Thank you. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I do have a couple of questions for the applicant. De Weerd: Shannon. Thank you. Meridian City Council May 15, 2018 Page 33 of 85 Cavener: Shannon, I appreciate your comments. I have some questions. You kind of -- your opening comments came at kind of a breakneck pace and so I was struggling to -- Robnett: I apologize. Too much coffee. Cavener: Specifically related to the spite strip, you identified some dates with the highway district. Robnett: No, not the highway district. It was Ada county itself. Cavener: With the county itself. Excuse me. Can you go over those dates -- Robnett: Sure. Cavener: -- again about what that plan looks like? Robnett: Okay. So, six weeks ago we scheduled our pre-app meeting before we came before you the first time. That pre-app happened today at 10:30. They let us know that if we have our application in by the end of the month with the new signatures, that we would be heard August 9th. That was the earliest available -- even if we turned in our application today, we still wouldn't be heard until August 9th. Then from there we would be -- assuming that we were moving forward, which we have every indication that we will, because it's not -- not an issue that's going to be hotly contested, we would be, again, at October 17th for their council level approval. Cavener: Madam Mayor, follow up. De Weerd: Uh-huh. Cavener: So, it sounds like, then, that you were having this issue resolved by middle to the end of October? Robnett: Yes. Cavener: Okay. Madam Mayor, additional question if I may. Shannon, can you pull up your revised site plan for us? Robnett: I will have my assistant do that. Cavener: Great. Sorry. Thanks, Josh. A remarkable individual. Robnett: Back a couple. One more. There you go. Cavener: If I hear you correctly, you went from 272 units to 230; is that accurate? Meridian City Council May 15, 2018 Page 34 of 85 Robnett: This is 236. Cavener: Two hundred and thirty-six. Great. Robnett: Yes. Cavener: Can you, using the marker, maybe identify on the map for us and for those that are in the audience which units are two story and which units are three story? Robnett: I have not identified any in this plan that's two story. Cavener: Okay. Robnett: That could be done. It would cost -- if you did the front two that would cost you another eight units to do two story, but, then, again, what kind of roof can I put on them? Cavener: Again, Madam Mayor, I guess I'm just looking for some of the direction that Council provided -- Robnett: Sure. Cavener: -- at our last meeting to have a good idea as to what you're presenting. So, for the sake of conversation, you don't necessarily have anything identified as to what is two or what is three or what is four. Robnett: That's correct. Cavener: Okay. Fair enough. Thank you. De Weerd: Okay. Any other questions from Council? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: So, Councilman Cavener brings up a good point. This Concept G that's before us, is the request now that -- this is the concept that you're asking to be approved or is this to illustrate you shouldn't approve this, the reason why -- Robnett: This is to illustrate changes that were asked for by the neighbors that we could comply with, but it illustrates a site plan that I don't agree with. First of all, if you look at it, you can see where -- around the common -- or the smaller building in the center of the front area there, not only is there room for me to put a couple more buildings if I wanted to increase the density and leave it all two story and drop down to Meridian City Council May 15, 2018 Page 35 of 85 the 1.6 acres that I would only be required to put in, but that puts all of the common area activities in front. It puts them out on the street. It puts them in plain view, if you will, whereas if you go back to the site plan and I proposed, it puts all of that to the interior. So, the buildings act as a shield, much like a lot of the retail requirements are, that the retail building be up front and the parking be behind. So, when we met with staff originally, staff recommended that we not pursue that type of a design, because it really left the common area out in the -- in the public view, more like it's a city park, rather than the interior courtyard of a high end complex. Borton: Madam Mayor? So -- and I appreciate that. I'm just trying to get a sense of -- it sounds like -- and correct me if I'm wrong -- that -- that proposal G I think -- or Concept G, it is your request that the Council deny Concept G. Don't use that. And, you know, up or down the original proposal and that's it. Is that -- is that a correct request? Robnett: My request is -- Concept G is to illustrate what could be done to eliminate some of the -- the issues that were brought up by the residents. I still feel that my original concept -- maybe going back and separating all of the buildings into the -- the smaller configuration building would still leave us with the same unit count and still leave us with that interior courtyard feel. So, Concept G shows what I could do. If that's what you wanted me to do, if that's how you directed me to do it, to reject the original proposed layout and go with Concept G, that would be what we would do. But I don't prefer it. Borton: So -- Madam Mayor? And I didn't hear Concept G coming -- at least from the Council -- as what was requested to be a potential redesign. What I -- what I heard, at least, to see if it was feasible, would be to make these four perimeter properties -- we say two story and understanding two story, maybe 30 feet, you know, the -- the property to the west, which is two stories, 30 feet -- Robnett: Thirty-six. Borton: Okay. So, with the roofline; right? So -- Robnett: Yes. Borton: And you have got a flat roof, so when we say two story, you might be thinking I could do three stories within that dimension. Robnett: Possibly. Borton: Okay. That those four lots -- the design would remain the same, but those four buildings, rather than being 40 feet, using round numbers, they would be effectively 30 feet. Robnett: Correct. Meridian City Council May 15, 2018 Page 36 of 85 Borton: And in response, what's come back to us -- and just correct me if I'm wrong, that that's not what you're proposing as Concept G, you're -- you're doing a completely different redesign, which, as written, I can't really make sense of it. Robnett: No. I hear your question better now. Borton: That was the request. Robnett: So, what I -- what I -- what I designed Concept G to show you was if I took to heart everything that the neighbors had said and really pushed everything back and away from them, just to show you what it would look like. So, the reality is that I look at the original -- to state what I'm saying, I look at the original proposal and I say I would like to leave the original proposal designed, essentially, the way it is and, yes, reduce the -- the two buildings along Venable in height to something more suitable for the neighborhood, not to push everything back and away, as Concept G shows, because I don't think that it -- it does the right things for the -- for the complex. So, if you were to look at that and say what -- what -- what would I like, I would like to stay with the original proposed layout as far as building footprints and, then, talk about what happens to the height on the two buildings, which would, then, become four buildings with what I'm proposing, to create -- take these two large buildings here and split them in half, which is exactly what these little ones are, into the smaller buildings that you see on this site plan. Make everything only the smaller footprint and, then, lower these ones along Venable to three would be what I would love to see. But if -- if we are looking at apples to apples, could we go with two story next to the two story neighbors and three story next to the 35 foot tall building, because they are just apartment dwellers. Borton: Madam Mayor? De Weerd: Uh-huh. Borton: That's helpful. I mean to cut to the chase. Who was -- you know. Is it possible to keep it the same and just -- at least my request or thought was to cut the size of those four properties. I was including the two along Ustick and I understand your perspective on that. That that's not at least within your modified proposal. Robnett: And my modified proposal was to show that when the neighbors wanted things pushed away from them what it really did it -- it spewed the inside of the complex out and so I was really trying to show, more than anything with Concept G, that I didn't think that that was -- that was a benefit. I think that the concept as shown is a better footprint and, then, if we deal with the height of the units on Venable, that would be -- that would be acceptable. De Weerd: Okay. Any other questions from Council? Okay. Thank you. Robnett: Thank you. Meridian City Council May 15, 2018 Page 37 of 85 Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Being an elected official there is nothing I love more than being quoted out of context, so when somebody was quoting us I just -- it just didn't sound like me. So, I had to look it up and -- Dean, you're the man. Dean's got it right in here. So, I had to look back to the minutes and figure out exactly what the heck I was saying, because it didn't make any sense. What I had said was: The talk needs to be -- okay. Is there a way to get around this? How do we figure this out and, then, discuss the merits of the project itself. Assuming we are able to find a solution to that, not -- we are not going to touch this until you figure out this 20 foot issue. So, the context was let's figure out if we can deal with it and, if so, discuss the merits of the project. Not the opposite of that. I had to clarify that. De Weerd: Okay. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: A question maybe for -- for legal. We find our -- I guess does the Council find themselves in the same situation tonight that we found ourselves a few weeks ago with really being in a challenging position to address this application until the spite strip issue has been resolved? Nary: Madam Mayor, Members of the Council, Councilman Cavener, yeah, nothing has really changed in regards to that issue. I mean the process they are going through is the county's process, it is a county parcel, so the county does have to drive that. The fact there are such long delays is unfortunate, but that's not really anything anybody -- even the applicant can't control that. So, what was being proposed was that they would annex -- they have a legal description they have created that incorporates this parcel and excludes that parcel. What they were asking was that they -- that the Council would approve this and -- but not act on the ordinance or the development agreement until that piece was resolved. That is unusual. We don't normally do that. Normally we annex a parcel that is already defined and already been a legal parcel of record and so that's really the hitch that we identified previously that they can't change. So, it's not really -- it's not their fault, but they can't change that at this juncture and that there is this delay. So, it is outside of our normal process. I don't anticipate that it will be a problem, but I don't know that and I don't know what happens. It seems like occasions when we have made those types of exceptions, more often than not, there is a problem and, then, it becomes much more of an issue for us now to deal with. So, it certainly is not something you cannot do, it's just not something we have done before when we don't have a legal parcel yet defined by the -- the county. You know, Mr. Brown was here the last time and said the whole issue of his measuring and all those things -- and that may Meridian City Council May 15, 2018 Page 38 of 85 be exactly the case, he certainly would know that, but it's still got to be a legal parcel and that's kind of what we don't have. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I don't know where the Council's level of comfort is on this application and what, if any, action this body feels comfortable taking tonight. I maintained the last meeting on this and I still feel the same way tonight, that I'm not comfortable moving forward until the spite strip issue is resolved. I sympathize with the delays with the county and how long that will take for this to come back before us, but the applicant stated that he didn't feel he was given a fair shake by our City Council and I guess I take exception with that. I think that with every application that comes before us we give every applicant and the public a fair shake. The reason this was continued was to give you, again, another opportunity to address some of the concerns and questions from the Council. I don't necessarily feel that was necessarily addressed, but, nevertheless, I still am open to this project somewhat, but not until we have the spite strip issue resolved. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: A little different than Councilman Cavener, because on this one I -- I said so last time and I still believe that this is a gorgeous development. I love it. This is not the right location and even though there is some apartments slated for this, that was probably before other apartment complexes in the area got their areas changed to allow them to have apartments and now there are just too many. The density is already heavy in that area. The infrastructure isn't there. I like -- and I -- I would hate to see you lower it, because I think it's beautiful the way it is. I love the look of the buildings, I would just like to see it somewhere closer to the freeway. So, I'm at denial at this point. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: See, this is a situation that we run into. We have places where a project fits fine, but needs a change in the Comprehensive Plan and this Council has often denied those projects, because we have lots of neighbors who come and say I planned my entire life based on your Comprehensive Plan. My -- from age 30 to in the grave is based on what I saw on the Comprehensive Plan when I was looking at the property and now we have -- so, we tell developers all the time, no, come back with something that fits in the Comprehensive Plan. Now, we have something that fits within the Comprehensive Plan and we are ready to tell them no, because it's -- it's exactly what we have asked for. We are going through the process now of adjusting it. It's going to Meridian City Council May 15, 2018 Page 39 of 85 take a long time, but in the meantime I can't imagine that we punish somebody for bringing exactly what we have asked them to bring in the meantime. I feel comfortable working around the issue of the little strip of land up there and I think it merits approval. De Weerd: Okay. Any other comments? Mr. Borton. Borton: Madam Mayor. I agree with Councilman Cavener with regards to the concern on the spite strip. De Weerd: Will you pull your microphone -- Borton: Sure. With the spite strip concern, even if -- you know, taking affirmative action tonight doesn't really move the ball too much, because it's, essentially, tabled until the county -- assume they resolve it in -- in August or this fall -- takes action. So, moving quickly doesn't actually move anything quickly. So, my -- my concern that -- that hasn't really been addressed is the -- the compatibility of the size of these. I'm comfortable with apartments in general in this location. I love this design and I think the applicant has done an admirable job in describing the amenities that are incorporated in this and - - and the length that he's gone to try to address really what we are asking him to do on this parcel. I just think that the -- if there was -- if there was additional time -- and there is -- that those four buildings -- those exterior buildings be adjusted -- we use the phrase -- we kind of struggled with his last time with two stories and three stories, four stories -- and, he's right, it's a height requirement really. I don't think I could articulate today proper measurements to try and capture really what we were intending with two story and three story. Probably with time a way to do that, whether it's a -- I'm not going to do it. But I think that's important. As designed I'm not supportive of it. I think it's -- it's just too big. It's not compatible. But the glass is half full perspective I think there is adjustments that could be made that make it acceptable, but that's my -- if we were to take action that's my position right now. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Taking all that into consideration, I know there hasn't been a great winning record on motions on tonight's meeting, but what I would propose that we do, then, is that we continue this item to November 7th, which is the day after the general election day we will have a meeting -- our regular Tuesday meeting will be rescheduled to that date. We will give the applicant the opportunity to do, in my opinion, a couple of things. One, work with the county to get the spite strip situation resolved, so that that issue is removed from -- from the plate of consideration and so I would encourage the applicant to -- to listen to what Council has said both in the last meeting and tonight and bring us back a proposal that is more in line with some of the feedback that you received, should you choose to. That's my motion. Borton: Second. Meridian City Council May 15, 2018 Page 40 of 85 De Weerd: Okay. I have a motion and a second to continue this item to November 7th with specifics on what to come back with. Any discussion from Council? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: It looks like Mr. Nary is dying to say something, but my question is also why November, as opposed to September or October? I think you said August was his meeting. Cavener: Did legal -- Nary: Madam Mayor, Members of the Council, maybe I can answer Mr. Palmer. He said October 17th was the commissioner's approval. So, that was why. Madam Mayor, Members of the Council, the only thing I was going to interject was it sounded like you wanted to leave the hearing open for specific information. That's a very long extension. In the past when we have had some we have renoticed it, because it is hard for people to track that and I just wanted to interject that if that's the Council's desire that's what we have done previously when we have set over that long is we have done that, so -- De Weerd: So, just to reiterate, the continuation is for action from the county on the spite strip and what the perimeter apartments would look like and reducing the -- the height. Is that what -- Cavener: Madam Mayor, appreciate the opportunity to provide some clarification. It's generally -- because I don't want to summarize the feedback from all the members of Council, but the things that I have taken away from both these meetings is that there is too much density. The buildings are too high and that the -- the layout or -- and, again, I don't want to speak for Council Member Borton, but speak to the general incompatibility of -- of the site. While those aren't necessarily all of my comments, I just -- I thought it was important for the applicant to really hear the feedback that was provided from Council, both in our previous meeting and this meeting tonight. De Weerd: So, primarily it's the spite strip and the -- the incompatibility with the intensity as being proposed. Cavener: Madam Mayor, that is a very good synopsis. De Weerd: Okay. Cavener: If second would agree. De Weerd: If second agrees. Meridian City Council May 15, 2018 Page 41 of 85 Borton: The second agrees and to provide some specifics and direction -- and I will use somewhat kind of arbitrary figures for the illustration -- is if those four properties had some height condition of -- and I will -- for illustration it's, you know, 25 feet on the exterior and 35 on the interior, it tries to capture the concept of what we talked about at the last hearing. Those aren't hard amounts, hard heights, but that gives some direction at least to make -- to make amendments and perhaps a condition that would address the height on those four perimeter lots -- or perimeter buildings along Ustick and Venable. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I'm just trying to put my feet in the applicant's shoes and maybe he wouldn't -- he wouldn't be interested in this, but is there a mechanism for us to not wait so far as November, but to give him a time in between to have an opportunity to present an adjustment to the plan and for us to be able to -- whether officially or unofficially give him feedback about whether it's worth his time continuing all the way through the process of November, rather than wait until then, come back with, okay, we have got the county dealt with and now he has got to try to convince us of a new plan that we may reject anyway. Just so he doesn't have to wait that long to be told no after all the work with the county. Borton: Madam Mayor? If I recall, Mr. Nary, was one of the concerns if you go down that path and if something were to go sideways with the county, that you got to go through a de-annexation process? Nary: Madam Mayor, Members of the Council, that's correct. What they are asking us to do is to sort of hold it until that becomes a legal parcel, which is highly unusual. So, yeah, that would be the other problem is that if we annexation it the way it is now we would have to de-annex a portion of it, which is more problematic. Palmer: Madam Mayor? De Weerd: So, I guess your other option is you can deny it and they can reapply once the spite strip is resolved and -- and bring in a new plan. Palmer: Madam Mayor? De Weerd: There is all kind of choices. Yes, Mr. Palmer. Palmer: I think that would be poor customer service. Even if it's not, you know, an official binding decision, if there is a way for him to be able to take what -- what's been presented -- and I guess maybe that was this meeting -- to be able to unofficially give him an idea, okay, you're on the right track. Get your county dealt with and we will talk to you in November, as opposed to now we won't see anything until November. Meridian City Council May 15, 2018 Page 42 of 85 De Weerd: I have heard he is not on the right track -- Milam: Madam Mayor? De Weerd: -- with the intensity. Yes, Mrs. Milam. Milam: Yeah. I don't consider it poor customer service, because what was brought back today wasn't what was asked for before. It still has the same intensity. The specifics weren't -- the buildings weren't reduced in height. We were given a -- I felt like a side wall of whatever that Concept G was, just to kind of throw us for a loop and get us talking on something that -- we were talking about or considering and so I would like to make a substitute motion. I move to deny H-2017-0142 based on too much intensity and -- for the area. De Weerd: Okay. I have a motion to deny the application. Do I have a second? Okay. The substitute motion failed. We do have a motion to continue to November 7th, with the premise to have addressed the spite strip and the intensity. Any further conversation? All those in favor of continuing this application indicate by saying aye. Any opposed say nay? Milam: Nay. De Weerd: Okay. The ayes have it. MOTION CARRIED: THREE AYES. ONE NAY. TWO ABSENT. De Weerd: And also to reiterate what Mr. Nary had suggested, that this be reposted as a public hearing with the appropriate charges to the applicant and also posting on NextDoor. Okay. Well, thank you for joining us today and the action by Council is -- is continuing this to November 7th. F. Public Hearing Continued from May 1, 2018 for Paramount MDA (H-2018-0038) by Brighton Corporation, Inc. Located at 5100 N. Dyver Ave. 1. Request: Modification to an Existing Development Agreement to Allow for Self -Storage Uses on the Property and to Modify Certain Other Provisions of the Development Agreement De Weerd: Okay. Item 8-F is a public hearing continued from May 1st on H-2018- 0038. I will ask for staff comments. Meridian City Council May 15, 2018 Page 43 of 85 Beach: Good evening, Madam Mayor, Members of the Council. Before you tonight is a -- get the slides here. I apologize. Is a development agreement modification. This site consists of approximately 3.56 acres of land, which is zoned C-G, located at -- located at 5100 North Dyver Avenue on the northside of East Archerfield Street, west side of North Meridian Road, in the southeast corner of Section 25, Township 4 North, Range 1 West. So, a little history on this project. It was originally annexed into the city in 2003 and has received several development agreement modifications over the years, the most recent in 2013. The applicant's request for you this evening is to change the language in the development agreement to allow for the R-15 zoning, to eliminate TN-C as an allowed zoning district and to allow self storage use as a -- as a permitted use in the development. I will say the applicant is coming forward on Thursday evening to present a conditional use permit for a storage complex, which is the site plan you see in front of you tonight. I will stand for any questions you have on the application. De Weerd: Thank you, Josh. Council, any questions for staff at this time? Good evening. Wardle: Madam Mayor, Members of the Council, Mike Wardle. Brighton Corporation. 12601 West Explorer Drive in Boise. Just a comment before I comment on this and that would be that perhaps putting a bicycle repair station in a project might be easier than sponsoring a Grand Prix Auto Race downtown. So, it might be an easier sell. De Weerd: I can guarantee you that. Wardle: For those that were not here several years ago. Madam Mayor, as Josh has laid it out clearly, it's simply a use that was not anticipated originally, but the -- a commercial use proposed in a commercial zone will be before the Planning and Zoning Commission and we simply asked for the opportunity to have that consideration and that discussion. So, I would answer any other questions. Thank you. De Weerd: Council, any questions? Wardle: Thank you. De Weerd: Thank you. This is a public hearing. Is there anyone who wishes to provide testimony? Okay. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Seeing no testimony, I would move that we close the public hearing on H-2018- 0038. Cavener: Second. Meridian City Council May 15, 2018 Page 44 of 85 De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, absent. MOTION CARRIED: FOUR AYES. TWO ABSENT. De Weerd: You know, I just wanted to make sure that you really wanted to go on the record to close the public hearing. Okay. Okay. It's closed. Borton: Madam Mayor? I would move -- De Weerd: Mr. Borton. Borton: -- now that the hearing is closed -- to approve H-2018-0038. Cavener: Second. De Weerd: I have a motion and a second. No, I will call for roll call, please. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, absent. De Weerd: All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. G. Public Hearing for Wells Subdivision (H-2018-0017) by Schultz Development LLC Located at 2550 E . Amity Rd 1. Request: Annexation of 14.80 Acres of Land to the R -4 Zoning District; and 2. Request: Application for a Preliminary Plat of 38 Single- Family Building Lots and 11 Common Lots on 14.8 Acres of Land in the proposed R-4 Zoning District De Weerd: Thank you, Mr. W ardle. We will be following up with you. 8-G is a public hearing for H-2018-0017. I will open this public hearing with stuff comments. Beach: Madam Mayor, Members of the Council, before you tonight is the Wells Subdivision. It's both an annexation and zoning and a preliminary plat. The site consists of approximately 14.8 acres, which is currently zoned RUT, located at 2050 East Amity Road. There is no current history on the property. The Comprehensive Plan future land use designation is low density residential. The applicant has applied to annex and zone 14.8 acres of land with an R-4 zoning district. The proposed zoning is Meridian City Council May 15, 2018 Page 45 of 85 consistent with the text of the Comprehensive Plan and future land use map. The proposed plat consists of 38 building lots and 11 common lots. The plat is proposed to develop in one phase. The gross density is 2.57 dwelling units per acre and the net density of 4.08 dwelling units per acre. The average lot size of 10,664 square feet. There is an existing home and out buildings on the site. The home is proposed to be included on Lot 6, Block 1, of the subdivision. Any outbuildings that do not meet the required setbacks of the R-4 zoning district shall be removed or relocated. Just for reference sake, the existing home is located near Amity Road on this parcel here. It is set to remain. There is a -- there are three common driveways on the plat to serve a total of seven residential lots. It will provide several stub streets. One to the north, East Melwood Street, and South Superior Avenue are stubbed to the site and the applicant is also proposing to stub to the property to the east. Staff is supportive of the street layout proposed for this development. A minimum of ten percent qualified open space is required for the development based on the preliminary plat, which is 14.8 acres. A minimum of 1.48 acres of qualified open space is required. A total of 1.85 acres of open space or 12.5 percent is proposed, consisting of half the street buffer along East Amity Road, a micro path lot, internal common open space areas and internal parkways to comply with the requirement. Based on the area of the plat, which is, again, 14.8 acres, that requires a minimum of one qualified site amenity be provided. The applicant has provided a gazebo within the northern common area on Lot 9, Block 2. Follow my cursor again in this parcel here. Because the homes that back up to East Amity Road will be highly visible, staff recommends the rear and side of structures on lots that face East Amity, which include Lots 8 through 11 of Block 1, incorporate articulation through change in material, color, modulation and architectural elements, to break up anonymous wall plains and roof lines. Summary of the Commission hearing. Mr. Matt Schultz was the applicant in favor. Did not receive any in opposition, nor did anyone comment. Did not receive any written testimony. I was the -- the staff that presented the application. There were no other staff members present to -- to comment. There were no key issues of public testimony. Key issues of discussion by the Commission were questions on the status of the existing structure and as you see Commission change to several recommendations. Originally we had a multi-use pathway slated along the north side of Amity Road for the parks to provide their condition at the Planning and Zoning Commission meeting, so we struct that condition out and those are all related to that. There are no outstanding issues for City Council. The Commission recommend approval with conditions and we did not receive any written testimony since the Commission hearing. Stand for any questions. De Weerd: Josh, you mentioned building elevations. Do you have those? Beach: Sure do. I apologize. So, this is the -- the plat itself showing the parcels and the existing home will stay here on that parcel there. The landscape plan -- the applicant did provide some conception elevations for the homes within the development. De Weerd: Okay. Council -- thank you. Council, any questions at this time? Borton: Madam Mayor? Meridian City Council May 15, 2018 Page 46 of 85 De Weerd: Mr. Borton. Borton: Josh, is there some portion of the Ten Mile Creek that's open that's -- Beach: There is a regional pathway on the northside. Borton: North side. Yeah. Okay. Beach: And I believe the parcel goes to the center line of that irrigation canal, so it's not part of this application. Borton: Okay. Thanks. De Weerd: Okay. Any other questions at this point? Okay. Is the applicant here? Good evening. If you will, please, state your name and address for the record. Schultz: Good evening, Mayor and Council. Matt Schultz. 8421 South Ten Mile. Here on behalf of MWT, LLC. Happy to have an R-4 before you. It's kind of nice. It fits in. We have got a great access in all -- in all directions. In fact, ACHD made us delete one of our accesses to Amity and we have -- we have four accesses. We had too much access and they, basically, said it's a future arterial, five lanes, unless you can prove you need it or we are going to -- we are going to take it out, which we did, and short- term maybe it's a problem for the marketing. Long-term is better for the neighborhood to not have a bunch of traffic from Tuscany wanting to dump out. In fact, ACHD said there might be a signal there if we -- if we launch it out there. Yeah. We don't want to do that. So -- so, we took it off. We actually submitted it going out to Amity, but they told us on day one we needed to take it off, so we revised it and got it back in. So, other than that, we are blended it in -- really into Tuscany is what we are doing. Good location. South Meridian. A lot of -- and R-4 is really -- makes sense for us. Didn't really think about R-8. Not that R-8 is bad. Tuscany is R-8, but they have got some more clustered stuff further away than what's up against us. There is a multi-use pathway, like staff said, on the northside that Brighton -- we are going to build a bridge to connect to Tuscany. Brighton, when they finished that out, put up a trust with ACHD. They were going to, you know, basically, contribute roughly a hundred -- they put a hundred and it will be about a 200,000 dollar bridge to connect. So, people will still be able to get through out to Amity, it will just be through the adjacent Castle Creek to the east. They do have an Amity connection they have not built yet, but they will and so there will still be access to Amity. It's a little more circuitous route and I think that will -- that will eliminate some of the -- the cut through hopefully. But other than that we -- we love it. We think it's a good -- it fits in real well. Nice big lots. Nice homes. And, hopefully, something you will pretty easily approve. Thanks. We do agree with all staff's recommendations. So, thanks. De Weerd: Okay. Council, any questions for the applicant? Meridian City Council May 15, 2018 Page 47 of 85 Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: A question for the applicant or -- and Mr. Nary. I think development agreements are critical in every annexation and there is not a recommendation that one may be necessary, but there is still conditions and terms in development agreements where you put those. I assume you're not opposed to having one as a requirement of this, so long as all the terms and conditions are consistent with what is recommended. Schultz: Yeah. Mayor, Councilman Borton, it's a matter of course for us to do development agreements. So, if you say, please, do one we have said no problem, you know, it's -- so, we don't look to switch anything up and it just -- it makes everybody feel better to have a development agreement that this is the R-4 that we are going to do and those are the elevations that you're going to do and the staff report's in there and -- and it's all covered. So, no problem. De Weerd: You're so happy and accommodating tonight, Matt. Borton: That's my only question. I appreciate that. Schultz: R-4s are easy, Mayor, and so I love it and that's why -- that's why I'm happy, because I need a reprieve, so -- De Weerd: Awesome. Any other questions from Council? Okay. Thank you. Schultz: Thank you. Coles: Madam Mayor, we had one sign up this evening not wishing to testify. Sky Ragland. However, he did write don't want to see the street go over the canal at Zopiro Way. De Weerd: Okay. Is there anyone who wants to provide testimony on this application? Okay. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I would move we close the public hearing on H-2018-0017. Palmer: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. Meridian City Council May 15, 2018 Page 48 of 85 MOTION CARRIED: FOUR AYES. TWO ABSENT. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Move that we approve H-2018-0017 to include all staff comment and conditions in the staff report and to include the requirement of a development agreement as usual. Palmer: Second. De Weerd: I have a motion and a second to approve this item with a development agreement. Beach: Madam Mayor, could I ask a question of Council Member Borton? Are there specific provisions that you would like to see in the development agreement or just that there be one maybe tied to this layout and to the elevations provided? Borton: Madam Mayor? I think there is -- there should be a development agreement with every single annexation and any -- and any and all conditions that we would ever need to have this project be bound to be included into -- into a development agreement. Beach: Just to clarify. The reason we did not in this particular one is this is R-4, it fits with the neighborhood. They are not really doing anything unusual. We are happy to do that if you would like. I just wanted clarification is if there is something specific you wanted to see as a condition. Borton: Madam Mayor. There is not. I just think that's the only vehicle to insure -- De Weerd: I think it's too kind of bring in all the items that were discussed. I think Mr. Schultz had actually summarized it very well in terms of capturing the elevations, the connectivity, that there will be no access out onto Amity Road, those -- those are elements that would be appropriate. Any conversation? Discussion? Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, absent. De Weerd: All ayes. Motion carried. Thank you. MOTION CARRIED: FOUR AYES. TWO ABSENT. H. Public Hearing for Fire Station No. 6 (H-2018-0016) by City of Meridian Located at 1435 W. Overland Rd 1. Request: An Annexation and Zoning of 1.99 Acres of Land to the R -8 Zoning District Meridian City Council May 15, 2018 Page 49 of 85 De Weerd: Item 8-H is a public hearing for H-2018-0016. I will open the public hearing with stuff comments. Beach: Madam Mayor, Members of the Council, before you tonight is an application for Fire Station No. 6. The site consists of 1.99 acres of land, which is zoned RUT currently, located at 1435 West Overland Road. This is an annexation. There is no current history with the city on this parcel. The Comprehensive Plan future land use map designation is medium density residential. The applicant has applied for annexation and zoning, as I said, of 1.99 acres of land with an R-8 zoning district. The proposed zoning is consistent with the policies in the Comprehensive Plan and future land use map designation of medium density residential. The applicant proposes to develop a new City of Meridian fire station on the property and include an apparatus bay, housing area for staff, and offices. Once the property is annexed the applicant intends to apply for a conditional use permit, certificate of zoning compliance and administrative design review for the property, to establish the fire station use on the property. The site plan as provided by the applicant provides a concept plan indicating the access point, circulation, parking and building footprint of the property. With the conditional use permit application the applicant will need to submit a site and landscape plan in accordance with the UDC section as outlined in the staff report. A 25 foot wide landscape buffer is required along West Overland Road. Internal parking lot landscaping is also required. They are showing two access points to Overland Road. This being an arterial they would need that approved by Council, so we have included that in this -- as part of their request that they be granted direct access to Overland Road and the conceptual site plan indicates that there will be a total of 18 parking stalls on the property and -- with one for every 500 square feet being required. The applicant shall comply with the section of code to receive alternative compliance. This is the conceptual floor plan with the potential of future additions on the west side of the building. Do have nailed down architectural elevations from the applicant at this point. The Commission did recommend approval with conditions. Summary of the Commission public hearing. Charlie Butterfield was the applicant and Gunner Gladics, the applicant's representative, were both in favor. We received none in opposition. No comments. No written testimony. I was the staff member presenting. Bill Parsons also commented. There were no issues of -- key issues of public testimony. Key issues of discussions by the Commission were location of the access point for the parcel, meaning -- essentially there was a lot of discussion about the flow of traffic and we originally had a condition that limit access points to Overland Road that this parcel here, locally known as The Party Barn, would share an access in the future out to the parcel as a cross-access. The Commission removed that condition. In further discussion with the fire department it didn't seem like it -- would cause more problems than anything. So, that's the one condition that was removed. With that I will stand for any questions you have on the application. De Weerd: Thank you, Josh. Council, any questions? Okay. Is the applicant here? Good evening. If you will, please, state your name and address for the record. Meridian City Council May 15, 2018 Page 50 of 85 Gladics: Good evening, Madam Mayor and Council. Gunner Gladics. Pivot North Architecture. 1101 West Grove Street, Boise, Idaho. De Weerd: Thank you. Gladics: Yes. In regards to Josh's comments, we -- we agreed with all of the staff comments and conditions, with the exception of the two access points. Just a brief overview of the way that we envision this to work is that the -- the emergency entrance, we side -- on the left side of the drawing is basically a response only drive aisle that's where they will start from when they respond to an emergency and, then, the access aisle to the right side on the east side is where they will be returning from calls with the engines and as well as coming to park when they do shift change every 48 hours. So, the -- the two issues that we had as a team looking at this were we were concerned about the -- the mixing of traffic between the RV lot across the street with the apparatus coming back from calls, as well as the possible conflict entering that access with cross- access from another location. One of the things that we have done since starting this is do some engineering calculations on the turning radiuses. Returning engines and returning trucks will take up the entire width of that access way as they come back in, so if you have traffic stacked up to leave, returning apparatus will -- will not be able to come back in to refit and go back out on a call. So, we feel that there was a conflict issue with traffic from the RV place, which we thought caused a public and staff safety concern, as well as an operational efficiency concern in not being able to get back into the station to refit and go back out and if you have any questions I will respond. De Weerd: Council, any questions? Okay. Thank you. Coles: No sign-ups, Madam Mayor. De Weerd: Okay. Is there anyone who wishes to provide testimony on this item? Okay. Borton: Madam Mayor? De Weerd: Yes. There is one. Borton: Josh, there is -- there is one condition and you might have -- I might have missed it when you had spoke on it. The 1.1.7. Beach: I can get to the staff report. I believe that's the condition that they provide a cross-access to the property to the east, so that there are some limited access points onto Overland Road and the Commission did not want that. I believe that's the condition you're referring to. Borton: Well -- Beach: I could be wrong. Let me look. Meridian City Council May 15, 2018 Page 51 of 85 Borton: Yeah. It says -- it says access to the site shall comply with UDC 11-3-A3, unless waived by Council, and it's not sticking out. Beach: That's the one where you have to grant them approval to take access to Overland Road. Borton: Oh. Okay. So, we -- Madam Mayor? De Weerd: Uh-huh. Borton: So, to grant access we would be waving that UDC requirement as part of the motion? Beach: The UDC -- Council Member Borton, the UDC requires that -- there is a specific provision in there that if someone wants to have direct access to an arterial road they need Council's permission to do that. So, that's what they are asking for. Borton: Okay. Thanks. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: It's probably a question I should have asked a while ago. Mr. Nary, given the massive amount of ex-parte communications and everything that I have had concerning this project before us, I planned on not voting, but does that cause a problem given the number of members that we have here today? Nary: Madam Mayor, Members of the Council, no. Once we have a quorum established, as we do, if a council member were to recuse himself on a particular vote, that doesn't change the quorum requirement. So, you can do that. Palmer: That's what I figured. Thanks. De Weerd: Okay. Any other questions from Council? Hearing none, I would entertain a motion to close the public hearing. Cavener: Madam Mayor. I move we close the public hearing on Item 8-G. H -- sorry. Thank you, everyone. Borton: Second. De Weerd: I have a motion and second to close the public hearing on 8-H. All those in favor say aye. Meridian City Council May 15, 2018 Page 52 of 85 MOTION CARRIED: FOUR AYES. TWO ABSENT. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I move we approve H-2018-0016 and include all staff and applicant testimony. Do I need to specifically call out that modification for the cross-access? Okay. Taking into account -- sorry, I closed my staff packet with the -- I don't see the -- 1.1 -- delete 1.16 and allow access as to 1.17. My apologies for the confusion. De Weerd: Okay. Do I have a second? Borton: Second. De Weerd: I have a motion and a second. Any discussion? Okay. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, abstain; Little Roberts, absent; Bernt, absent. De Weerd: All ayes. MOTION CARRIED: THREE AYES. ONE ABSTAIN. TWO ABSENT. I. Public Hearing for Proposed New Fees of Community Development Department 1. Resolution No. 18-2075: Adopting New Fees For Certificate Of Zoning Compliance, Use And Sign, Portable; Amending The Description Of Fee For Director Determination; Authorizing The Community Development Department To Collect Such Fees; And Providing An Effective Date De Weerd: Item 8-I is a public hearing for proposed fees by the Community Development Department. Caleb. Hood: Thank you, Madam Mayor, Members of the Council. During last week's presentation we talked about a couple of fees that Planning was proposing to add to the city-wide fee schedule. So, this table should look familiar to you. I did have a follow -- one follow-up conversation this past week with Dave Yorgason. He was here in the audience last week and so I just followed up with him on any implications to these few changes regarding marketing signs and Parade of Home signs and told him, basically, this -- this didn't change anything that was going on with those. So, I can explain more about this maybe just briefly. The certificate of zoning compliance -- I see that zoning is spelled incorrectly on the table -- but we need to have a third option for CZC. This -- Meridian City Council May 15, 2018 Page 53 of 85 what we have been doing is either targeting applicants -- one of the two fees above and we are finding that it's not taking as much time to do this level of certificate of zoning compliance. This level of certificate of zoning compliance is, essentially, for a new tenant in an existing building that has been doing modifications, but there are specific use standards that we still have to verify are present on the property. So, there is a little bit of research there, but, again, not a huge list as far as the effort goes staff time wise. And, then, the new portable signs. The other new one is portable signs. These largely affect properties that are zoned Old Town and would be similar to the sandwich board signs. Those are typically what a -- what a portable sign constitutes. So, we found out during this past tax season that we didn't have anything to allow that and kind of a similar story where we are still permitting them, but under a different limited duration sign and we realized we should technically be doing it under portable signs. So, the same level of effort, same fee. We are calling it what our code calls it. So, it kind of just lines it up better with the definitions of the UDC. There is a third change that I didn't talk to you all about last night, but it's a change to the fee schedule and under zoning verification letter, parenthetically there is -- it says director's determination. Well, no, a zoning verification letter is not a director determination letter. So, we are -- we are just striking that out of the fee schedule and there is already a director's termination letter in the fee schedule. So, that's kind of more of a scrivener's error type of a thing in the fee schedule, but just wanted to clean it up while we are in here. Borton: Madam Mayor? So, Caleb, the bottom one is being stricken? Hood: What you don't see here -- so, put parenthetically on the official fee schedule for the city -- and I should have had it -- again, there parentheses after that. It says director's determination. Well, that's incorrect. We have a director's determination on -- in the fee schedule. So, they are two separate things. So, I don't know how that -- Borton: That makes sense. Hood: So, no change to that fee or anything, it's just a little bit of a change to the name. Borton: Madam Mayor? So, the resolution -- if we approve this now that would include correcting that parenthetical? Hood: Correct. Borton: Okay. De Weerd: Okay. Council, any other questions? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we close -- oh, you were going to ask, probably. Meridian City Council May 15, 2018 Page 54 of 85 De Weerd: I just want to make sure there is no public testimony. Okay. Is there anyone who wishes to provide testimony on this? Mr. Palmer. Palmer: I move we close the public hearing on Item 8-I. Borton: Second. De Weerd: I have a motion and a second to close the public hearing on Item 8-I. All those in favor say aye. All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. De Weerd: Resolution No. 18-2075. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we approve Resolution No. 18-2075. Borton: Second. De Weerd: I have a motion and a second to approve the resolution under 8-I. Any discussion? Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, absent. De Weerd: All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item J: Police Department Budget Amendments 1. Net Zero Budget Amendment for Mobilization Grant 2. Net Zero Budget Amendment for Motor Officer Grant 3. Net Zero Budget Amendment for Alive @ 25 Grant De Weerd: Item 8-J is under our Police Department. You have three budget amendments with a net zero impact. Lieutenant. Colaianni: Madam Mayor, Council Members, do you want me to go through these one at a time and talk about each one or do you just want me to globally go through them Meridian City Council May 15, 2018 Page 55 of 85 and hold the questions for the end? Perfect. So, the net zero budget amendment for the mobilization grant. This is an Office of Highway Safety grant for 24,300 dollars. I have three documents in front of me. I apologize. This is for mobilizations for enforcement of aggressive driving, DUI impaired driving mobilizations that we do throughout the year. It also allows our officers to attend a lifesaver conference during the year, too. It's attached to the mobilization. The second one is a zero budget amendment for a motor grant. This is year three of three of the grant. It is for 31,500 dollars and next year the city will pick up all the balance of the rest of that and, then, the last one is a net zero budget amendment for Alive at 25 grant. It's for -- from the Office of Highway Safety and it was for 6,000 dollars. We spend a lot of time doing education and prevention in our Alive at 25 program and it's been very successful. Almost every class that we hold has 24 to 30 people in it. So, it works well for us. Questions? De Weerd: Thank you. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Scott, what's the -- the ongoing, then, obligation for the city? I think you said for the -- the motor officer grant moving forward. Maybe I missed that in the budget amendment form, but I didn't -- I didn't see -- oh, there it is. It looks like 31,000 dollars moving forward. I found my own answer. I just forgot there was two pages. Okay. De Weerd: Okay. Any further questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Not a question, but -- but, Lieutenant, I appreciate all of these and in particular that Alive at 25 grant. That is such a valuable resource for the young drivers and kids that -- whether required to go through it or not, any -- you know, good responsible parents encouraging their kids to use that class, it is a phenomenal resource for them. So, I love seeing that here. Colaianni: Yeah. We use it a lot. We just had a class last night and I popped in and was watching it and we have an engaged audience and I think over the years we have been kind of -- set the pace for that across the state in terms of attendance and our participation by the police department. There has been many agencies that have come to us and asked us how we have been so successful at it and so I'm pretty proud of that. Borton: Madam Mayor. And I think there is -- there is several insurance carriers that for parents who have their children go attend the class and provide certificates of completion, that -- that there is discounts available. I'm sure that's made known to Meridian City Council May 15, 2018 Page 56 of 85 parents, but it's a great resource to encourage young drivers to participate and encourage parents to have their kids go, so -- Colaianni: Absolutely. De Weerd: And you have engaged participants, because your officers are engaged. Colaianni: I agree. I agree. De Weerd: You do set the pace. Colaianni: Yeah. You know, we can -- and we -- it's set up to take ages 15 to 24 and so most of our attendance are youth, but -- I mean we get them a little bit older than that, too. Not too many that are 24, but we get some that are 19 and 20 that are still learning. De Weerd: Thank you. Any further questions from Council? Okay. Hearing none. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve the police mobilization grant award for fiscal year 2018 for 24,300 dollars. Cavener: Second. De Weerd: I have a motion and a second. to approve Item J-1. If there is no discussion, Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, absent. De Weerd: All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. De Weerd: Item J-2? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve the police motor officer grant award for fiscal year 2018, year three of three in the amount of 31,500 dollars. Meridian City Council May 15, 2018 Page 57 of 85 Cavener: Second. De Weerd: I have a motion and a second approve Item J-2. Any discussion? Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, absent. De Weerd: All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve the police Alive at 25 grant award for fiscal year 2018 in the amount of 6,000 dollars. Cavener: Second. De Weerd: I have a motion and a second to approve Item J-3. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, absent. De Weerd: All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. K. Parks and Recreation Department: South Meridian Regional Park Naming De Weerd: Item 8-K is under our Parks Department. Sorry. Parks and Recreation Department. Barton: Good evening, Madam Mayor, Council. Thanks for your time. Wanted to bring with -- bring forward a naming discussion for the new park in south Meridian. Over the last year staff has worked with the parks and rec commission to -- over the course of several meetings to develop some names for the new park. The discussions that were -- narrowed the names down to Highland Park, Exploration Park and Innovation Park. There was really about five or six names that we started out with. One of them was Falcon Ridge. There was Discovery. As well as these names. I think there was one more that I have in my notes if you're interested. So, Discovery Park -- one of the reasons that the Discovery name dropped out of the discussion because it's already Meridian City Council May 15, 2018 Page 58 of 85 used at the state park unit below Lucky Peak Dam and also Boise city has the Discovery Center. Another thing that was brought up is Discovery Elementary. It's an awesome name. It's just used -- too bad it's taken. So, the parks and rec commission voted to bring back -- or bring forward the name Exploration Park to you for consideration and we did so on February 6th. At that time Council instructed us to put a survey out to the citizens, which we did do, and we have -- that's been completed. It -- it was out for two months. We had it on social media and it also went out in the utility bills. We got about 800 responses and the citizens liked the discovery name and that was the leading percentagewise at 26 percent. The next one was the Exploration Park and, then, Innovation Park, Highland Park came in with 12 percent. And, then, there was a big category of other names. Some of them were kind of a joke. Parky McPark Face and some others, so -- I think it's -- it's worth noting that the others actually garnered more -- more responses than Discovery did. So, it kind of -- the data that we got back was a little bit hard to understand. So, we shared the results of the survey with the parks and rec commission at the last meeting on May 9th and they still would like to see the park named Exploration Park. They feel that there is just -- there would be too many conflicts because the name is already taken. So, wanted to bring that up and reiterate that with you. So, we are asking for either approval of the name Discovery Park according to the survey, approval of the Exploration name of the park, or instruct us to go back to the drawing board and come up with some more names for consideration when you're not in any hurry. The park won't be open until late next summer, so -- with that I will stand for questions. De Weerd: Thank you, Mike. Council, any questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Mike, did you realize before the survey went out of the problems with the name Discovery? Barton: Yes, we did. You told us. De Weerd: And it was discussed. Milam: I was curious what the results would be had that not been part of it. Maybe something else as an alternative. I mean knowing that we weren't going to use it it just seems kind of silly to put it on the -- as part of the survey if we are not going to use lt anyway. Barton: Great question. Yeah. It was talked about and I think the -- if I remember correctly, I think we were instructed to put it on the survey. Milam: Thank you. Meridian City Council May 15, 2018 Page 59 of 85 Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I appreciate the input. I think it just adds additional validation to the good work that the -- I think the parks and rec commission has done. I was supportive of their vetting of this entire process and their ultimate recommendation of Exploration Park and remain supportive of their work and that recommendation. De Weerd: Okay. Any other comment? Would Council like to take action tonight? Is this informational only? What -- what is the direction from Council? Barton: Madam Mayor, may I interrupt for a minute? I think the process we would take your direction and bring back a resolution. De Weerd: Yes. But we need a motion first. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I think it's perfect that today that this is what's before us. You know, we look at the -- the ballot that -- you know, official ballot for who we are actually going to put as our elected officials and there is some jokes on there, but the reality is the people are going to make that decision -- have made that decision. It's after 8:00. And now they are going to get counted, that will be the decision, and I think it's symbolic of -- of the opportunity that we took to put it out to the public. We -- there was a lot of great names that were put forward and we knew there would be -- of course Parky McPark Face would show up, because that's what online things do. But the reality is the most popular idea was the first popular idea and if there is some nearby places named after it, I'm fine with that. I think the Discovery Park is -- is the best name for it. So, with that I move we -- I guess -- I don't know how you want us to word it. That we bring back a resolution naming the south Meridian park Discovery Park. De Weerd: Okay. I have a motion. Do I have a second? Cavener: Second. De Weerd: Okay. I have a motion and a second to bring back a resolution naming the south Meridian regional park Discovery Park. Any discussion from Council? Milam: Madam Mayor? De Weerd: Mrs. Milam. Meridian City Council May 15, 2018 Page 60 of 85 Milam: I'm going to go along with this and that's because Discovery was put on the survey after it was decided that it might be a problem and I think that if we were going to not take the citizens' opinion, then, we shouldn't have put that on the survey. So, I like the name anyway. Probably won't cause that many big, you know, problems. It's going to be way better than anything else named Discovery, so -- anyway. If we -- if we had a problem ahead of time we shouldn't have put it on the survey and asked for peoples' opinion if we are not going to use their opinion. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: This is a -- for like a political nerd, you know, this is -- this is kind of a fascinating case study, because we have a citizen commission who is saying we support one option and the public as a whole that says we support another option and both are right and, ultimately, we are only going to pick one. That's -- that's -- that's the challenge. While I am supportive of the name Discovery I -- I recognize the challenges that came with that, which is why we opted to include that in the survey for the public to decide, because the public is aware of the Discovery Center. I know at least some of our public is aware of Discovery Elementary. I don't want to discount the -- the recommendation of the Parks Commission. This would have been a lot easier if all of us were on the same page. But I appreciate, one, the thorough description here tonight to the outline in the memo that was provided to Council. I thought it gave a good job summarizing how we landed here today. I'm supportive, obviously, of the motion, but I don't want to discredit the work that came from the Parks Commission. So, appreciate your work on this. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Another option. I'm supportive of the commission, not of the commission, just because that's the good they did and they were there for that exact purpose. I think the survey wasn't the binding -- I mean if we thought the choice was going to be the binding decision we would have had to have discussed that at the start, if that was really the risk. It could have gone a lot of different ways, too. I think it was helpful for the discussion. We also have some Council Members missing. I don't know their perspective. So, I'm not supportive of the motion. If it got bumped to June 5. May 22nd is really crowded -- at least to get their input and I'm not a -- I don't like substitute motions at all. I'd like to have -- I like motions to be up or down and, then, we can -- for discussion purposes I'm not going to make a substitute motion, but that's another option and it might help give some consensus if it's five-one one way or the other -- we will have, as a collective body, have a little more comfort in the decision if we are a little fractured right now, so that's another option. Milam: Madam Mayor? Meridian City Council May 15, 2018 Page 61 of 85 De Weerd: Mrs. Milam. Milam: We could just go with my vote -- Cavener: Parky McPark Face? Milam: No. My vote was Mayor Tammy's Park of Innovation and Exploration. I'm just saying -- there is other names out there, but -- yeah, the public voted, so I'm good with Discovery. But I agree with Councilman Borton that we do have two councilmen missing tonight and they may have some -- we vote on things when I'm not here. Cavener: That's the agenda. De Weerd: Okay. Well, we have a motion on the table. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Just to that point, you know, if we are going to hold back making a decision on the naming of a park because we are missing a couple members, I would hope that we wouldn't make a decision on the next item that's 400,000 dollars for software. I think it's an appropriate decision for those who are here. We are all elected. I think we can name this park and move on and, then, buy some software. De Weerd: Okay. If there is no further discussion, Mr. Clerk, will you call roll. Roll call: Borton, nay; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, absent. De Weerd: Okay. The ayes have it. MOTION CARRIED: THREE AYES. ONE NAY. TWO ABSENT. Barton: Thank you. L. Approval of Agreement to AVOLVE SOFTWARE CORPORAT ION for the “ProjectDox Software” project for a Not-To-Exceed amount of $393,125.00 De Weerd: Thank you, Mike. Item 8-L is an agreement that's in front of you for your consideration for a not-to-exceed amount and I will turn this over to Cameron. Ariel: Madam Mayor, Members of the Council, it's a pleasure to be with you. It's really good to be following up on last week's discussion and so this is part of that. As you Meridian City Council May 15, 2018 Page 62 of 85 recall, Keith and -- and Dave came before you to -- to talk about this very topic, that it would be coming before you today. This -- we are excited about this. This is the software package that represents the backbone of our building services evolution plan and, you know, from my -- my perspective can't thank Finance and IT enough for their diligence in putting this together. So, with that I will turn some time over to Dave if he would like to speak to specific elements of it or answer any questions that you may have -- you may have. Tiede: Good evening, Madam Mayor, Members of the Council. Without further adieu I guess I will talk a little bit about some background as to why this is coming before you, besides the -- the community development evolution project. Prior to this happening -- prior to DBS giving us notice, we started looking at options for electronic plan review, because that's something that Community Development has been very interested in and heard from the community that we need to be doing as a city -- as a city and with the desire of our Community Development Department and the city as a whole to provide that premier level of service, it's something that's been on our plates to look into. That being said, we started a couple years ago with a project to start looking at needs and what options are out there. Electronic plan review was actually a component that was recognized as a need back when we went with our Enterprise solution for land development Accella back in 2011. So, long time coming. A couple of the things that we did as part of this is we met with many of the stakeholders, including our contract with inspectors, plan reviewers, our internal staff. Discussed with them their needs, how they do business and what a system would need to do for them. We met with other jurisdictions and heard from them, including Bend, Oregon; Hillsboro, Oregon; city of Boise. DBS. Just to name a few. A common theme that we heard is that Avolve software's ProjectDox is the solution out there that works for everyone. Many contractors are very familiar with this, because it has such a large propagation in the market. It works well. It does everything that people need it to do and it does it better than any other system out there. We had the opportunity to go and see the system in action in Hillsboro, Oregon, with the community development team and a few IT staff members and heard their feedback and input on it and it's -- let's just say it's surprising to hear from any user of a large application that they love it and they love the support that they get from the company that provides the software. So, we also heard from -- I believe one of their customers while we are there and the customer said that the process was easy for them as well. She was new when she started using it, new to the -- how to handle submitting for development applications and it was easy for her to learn and get comfortable with and pass along the knowledge to others. So, anyway, that was really, really good information. You have probably noticed in the Consent Agenda tonight there was a sole source for that and for this software and that was due to the sensitive nature of time that we are dealing with when it comes to the Community Development project. We did test and look at a couple other options, including Accella's own EER project products, which they have -- they loosely support right now, but they have actually partnered with another company to provide a new solution, rather than continue with their own solution, because they recognize that it doesn't work. We tested it, because we have a way to make part of it work and we found it was buggy, it didn't work well, it was cumbersome for our staff members. It crashed a lot. It affected their Meridian City Council May 15, 2018 Page 63 of 85 ability to be productive and this is with folks that do tiny, tiny plan review compared to what our plans examiners will be doing with larger projects. So, we -- we heard their frustration and recognize that that is not an option. We looked at a couple other options. One from Accella partner system and -- trying to remember the name of the software. I think it was e-Plan Soft was the name of the other system that they work with and found that one to be just as costly, but a very new product and from the sounds of it not many customers are very happy with it, so that wasn't the direction that we were interested in going and, then, we looked at a couple other options loosely, but the costs were even higher and, again, they weren't near as common in the -- in the marketplace. So, with that, this proposal represents multiple phases. There is the main component, which is the ProjectDox license if you happen to be looking at this. That is the main plan review component that our staff members will be using and, eventually, I believe other -- some of our other contractor plans examiners will use it as well. There is a portal piece. That's where the development community will be able to go and submit electronically for plan review, which will be an additional level of service that we don't currently provide that they would like to have. There is a Plans Anywhere component. That's a component for out in the field, so our inspectors can actually pull up plans in the field without having to carry around a set of plans or go back to the office every time. So, again, staff efficiency. There is a big chunk of this that's implementation services and training services. So, we will have the company Avolve help with the implementation. We will be doing the majority of it. There will be some IT interaction on the Accella piece and a few other components, but for the most part of we will be doing much of the implementation and, then, training and, then, of course, there is a maintenance cost on here. You will notice that there is a difference between the sole source and this cost here. The sole source is 393,000, roughly and this is 343,000 and that's because we held back part of the project pending further investigation and research. They wanted to sell us a part specific to planning and we felt that there is a possibility that we could use what we have for that piece, rather than buying another piece. So, we were trying to be aware of, again, being good stewards of public funds and not jumping the gun a little bit, so -- the other thing that I'd like to highlight and it's -- it's our payment schedule. We are -- we are trying to do a good job of paying them for things that they have done, services and products that they are delivering and not -- they -- as most software companies they want paid upfront for everything and we don't like that, so we kind of hold them to the fire a little bit and said, no, this is what we are willing to do. The software costs -- obviously, we are buying a product for you -- or from you. Once we get the product we have to pay for it, but implementation services will come as phases are complete and, then, you have -- we give sign off -- or Community Development gets sign off and so you will see that represented in the payment schedule on page five. So, obviously, all the payments won't be going out up front, it will be a phased approach up front, though, the 127,000 dollars will be going out, because we anticipate getting the software immediately. That being said, I don't think I have anything else to add, but I will stand for further questions. De Weerd: Council, any questions? I think that was very thorough. Borton: Madam Mayor? Meridian City Council May 15, 2018 Page 64 of 85 De Weerd: Mr. Borton. Borton: So, the approval request is for the 343 figure, not the 393? Tiede: I believe that Keith put the 393 figure in here, so that we have approval from Council to do the entire sum if we so desire, but from a purchasing standpoint it would require a change order, if that makes sense. Borton: Madam Mayor. A change order to spend the additional 50. Tiede: Correct. Borton: Yeah. Okay. Which we could see. De Weerd: Okay. Any other questions? Okay. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we approve the agreement to Avolve Software Corporation for the ProjectDox software project not to -- for an amount not to exceed 393,125 dollars. Cavener: Second. De Weerd: I have a motion and a second to approve Item 8-L. Any discussion? Okay. Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. Tiede: Thank you. Item 9: Department Reports A. Community Development: Implementation and Level of Service Follow-Up De Weerd: Thank you, Dave. Okay. Department Reports. 9-A. Didn't know if you were waiting for me or -- no need to wait. Meridian City Council May 15, 2018 Page 65 of 85 Ariel: Madam Mayor, Members of Council, again, it's a pleasure to be with you. Just wanted to first just kickoff real quickly just something that we need to take care of briefly before we get into the -- the report itself. I just -- real quickly I would like to read into the record a quick retraction and I will just read this here. Towards the end of our lengthy budget amendment discussion last week -- at last week's City Council Workshop, our building official Brent Bjornson spoke passionately and independently on the record when referring to the quality of the building plan review and building inspection services provided to the city by the Idaho Division of Building Service -- Building Safety. The words negligent and irresponsible were regrettably used. I would like to retract those words, as they are not the true feelings of the building official, nor the opinion of the department and the city's leadership towards the IDBS or its employees. The city has enjoyed a contractual relationship with the IDBS. However, we have chosen to bring the building and electrical plan review and inspection services in house at this time. We do plan on continuing our relationship with IDBS for the provision of the mechanical plan review and inspection services for sometime into the future. We also are in discussions with IDBS to extend contract services for building and electrical plan review and inspection services during the transition to our own in-house program. Mr. Bjornson regrets making the statements on the record and he personally delivered a written apology and retraction, along with approval apology to IDBS staff on Friday, May 11th. The statements were not made with any malicious intent or to defame the character of the IDBS or its employees. They were the unfortunate result of the stress that both our organizations have been experiencing while attempting to meet customer demands during this time of tremendous growth. And I will leave that to the clerk if that's okay, Madam Mayor. Borton: Madam Mayor? De Weerd: Yes. Borton: I appreciate the sentiment. I don't think anyone heard it or took it that way, other than as you have described as, you know, very difficult, quick pivots being made. So, they have been a wonderful partner for a long time and continue to do so -- be that through this transition and do good work throughout the state. So, I appreciate you sharing it, but I don't think it was -- he's received as -- as anything other than passionate discussion, so -- Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: If I can just add to that. I think one thing that's often lacking in government is passion and passion for the work that we do. I think probably all of us, except for maybe Council Member Borton, have regretted saying something up here that we wish we wouldn't have and I don't think any of us have ever followed up the following week was something that is kind of eloquent and to the point. It speaks of the department. It speaks to you guys' integrity. It speaks to the leadership. Appreciate you sharing that Meridian City Council May 15, 2018 Page 66 of 85 before we dive into the conversation. I echo Council Member Borton's point, I didn't take it as such and I would hope that our partners recognize that we have got passionate people who really want to do the best job for our community and I appreciate that. Ariel: Excellent. Appreciate that. Thank you, Members of the Council. Madam Mayor. So, just to follow up again. We are grateful and thankful to be before you. We appreciated the conversation, the discussion that was had as we went through the budget amendment last week and certainly the feedback that we -- we gained, we took to heart. It's an opportunity for us to continue to build trust with you. This isn't something that we have done. We are committed to excellence and so as we build this out we look forward to continuing these types of conversations on how we are doing and how the implementation is going on a regular basis and so with that we are -- we are excited to talk more about this and where we are at currently, talk through some of these -- the matrix and accountability measures that we would like to discuss with you tonight. So, real quickly, you have here in your -- in your packet, as well as in front of you, just a brief memo that outlines really, again, our -- our commitments here from a visionary perspective. We as a department, as you can -- you can tell we are all in on this. We want to be the best building department in the west and that's been really good for me as a director to see that level of commitment, not only from the staff, but also from the city partners as well. It's been really humbling to be a part of that. So, with that we will just dive in here with some of how this is going to roll forward. Again, we appreciate this additional time that you're taking to explore this with us. So, you will hear in this first paragraph just two things that we will note here, you know, Madam Mayor, particularly, and Councilman Borton, that you had mentioned, the idea of -- of potentially a -- a phased or a stepped process and we -- we like that. I think that there is -- there is just a lot of merit to that idea and so what we are going to provide you is with specific things that will be either customer facing and/or related to the department itself, are, essentially, what we are looking to do now, but, then, also what is our stretch, what is our premier, what does that goal look like out into the future and so you will see that laced through here, those -- those types of concepts. Again, won't -- won't read through division of principles, I think you're very familiar with -- with that commitment we have to excellence. Skipping to item three, the inspections. So, again, if we are -- if I'm our customer -- and, again, this is coming largely from their feedback. This is what they can expect from our implementation of this program. An AM-PM residential concrete inspection. They should be able to expect consistent and complete inspections. So, this isn't something that's going to be evolutionary on the fly, it's something that's a quality inspection the first time and that goes right into the third bullet there, reduced re- inspections by conducting thorough initial inspections. So, what that means to the -- the inspector himself, the account -- accountability measure there is we are looking to do, again, a core or a phase one level inspections per day per inspector. This -- this number has been derived from extensive research with IT. It took us some -- some time. Again, we haven't pulled a lot of these reports, because we haven't ever done this, but we did pull the -- sorry. Scroll -- scrolling here. Thank you, Brent -- or thank you, Bruce. So, we were able to derive this number from -- from additional work with IT to -- to actually get the specific data and, then, now we look forward to implementing a Meridian City Council May 15, 2018 Page 67 of 85 reporting mechanism that actually helps us get it readily, so we don't have to keep digging it out, it's -- it's kind of data from data. But we are looking forward to making a consistent report here on that. Of course you see there the premiere or the stretch goal is to do 20 inspections and, again, the expectation there is that as we continue to build out, as we have efficiency, as we have fully trained inspectors as we -- as we hope to do, we are going to start to see them be more and more able to do additional inspections. With that said, we are proposing that we hold one of the building inspector ones and, essentially, holding back one of the admins to, basically, be a cross-trained admin for the time being. We think that that's prudent given the -- the -- you know, the fact that we -- we can from the data that we have been able to see, we can do 13 inspections is what we have proposed. So, we would -- we would look to hire that if needed, but we would hold that back for the time. Again, you know, I have already kind of reiterated some of these points. Increasing inspector training in multiple disciplines will help increase this and decrease trips and so on. We will also, you know, through the active and remote to field support, we should be able to recognize a lot of efficiency there. And, then, we are -- we are really excited about the customer support specialist. We have seen this implemented well in other jurisdictions where really it's on the very technical matters making sure that, you know, plans and inspections are -- are done correctly with the -- with the -- the software. Considerations to keep in mind. So, you know, these are -- these are things that could be potential threats to the goals that could impact the goals. I think with inspections it's important to note, you know, we -- right now we are not tracking re-inspections. So, that's a -- that's something that we really need to take a hard look at. We weren't able to dig that out of the data. So, obviously, what that means is we are not tracking how many times we are having to go back and, essentially, do the same inspection. So, we want to -- we want to become more efficient there and be able to report on that as well. Back to AM and PM inspection. So, again, this is a -- just to be clear, the customer should be able to expect if they call for -- for example, a concrete inspection in the morning, we would be able to turn that around in the evening and, then, if they call for it in the evening it would -- that inspection would be there conducted the following business day. So, that's -- that's what our customers can expect their -- what we expect from the inspector on this is that, you know, they -- they do meet those timelines. This will make it easier for contractors to pass inspections where minor concerns exist. So, we can -- we can address those in the field as well. And, then, this is a consideration to get on your radar. We currently do not require a stem wall inspection for those foundational inspections. We would look to eventually do that and, of course, that would mean for foundational inspections that would be an additional inspection. So, just keep in mind that when we do implement that or when we take a look at that we will -- and that could increase the number of inspections that we -- that we require. Number five. So, going to plan review. So, for new residential, again, our core, what we would hope to do -- be able to do here shortly is a five to seven business days for -- for residential and, then, of course, our stretch or our premier goal would be -- would be four days. Small commercial we feel like we can achieve this same day over the counter and so there would be literally a counter and we could take that and approve that there. Medium commercial -- and I think, you know, you can see as defined is, you know, a 6,500 square foot single level commercial project. We would expect to be able to turn the core there in five days and premier in Meridian City Council May 15, 2018 Page 68 of 85 three days. So, we are -- we are really pushing on that one. And, then, with large commercial, we feel like the things that we can control and you can kind of know that there, building, mechanical, electrical, plumbing, fire -- we expect to be able to turn those irrespective of the complexity within ten days. But, again, just -- just noting that timelines would depend largely on those external partners, structural engineering, land, so on that may have impact on those turnaround times. And, then, of course, like we mentioned before, resubmittal of modifications, we would -- we would do those at a premier level right out of the gate. Same day. Of course the plan reviewer, their expectation -- you know, we have the -- the assistant, again, to begin with and the customer support specialist position are going to assist greatly in reducing timelines. That's really their goal, to make sure that everything is inputted properly and whatever is going to those plans examiners is in the form that they can just look right at the plans. They don't need to worry about, you know, data entry and the form of that. And, then, of course, the software implementation and the -- the training over time is going to be a huge asset compared to our -- to where we are now. Again, the main consideration here is volume I think it's important to note. I mean, obviously, if we have more volume that's just going to impact and stress the -- the system, but we feel under the current we should be able to deliver that. Of course, if volume is up we will probably be coming to talk to you about more staff to meet that demand. Of course, if it slows we would look to do other things. Okay. Stepping to, you know, how we are going to track this and measure this. You know, we are going to look to implement a number of things. Below you can kind of see some of the hypothetical tracking we would have for inspections. So, you can see there we would list, you know, the -- the inspector and this would be their actual -- the work they do and so we would be able to track that on an ongoing basis and see how they are measuring up compared to the goals and benchmarks. And, then, of course, you see down below there, the same is true for -- basically just how we would look at it and what we would report to you on an ongoing basis of how we are doing with actual, compared to the goal, and, then, what -- what those trends are. You can see in the -- in the tables that were produced -- I know that this is -- again, this is a hypothetical example, but if you just follow this -- oh, sorry. I need to scroll. Sorry. This will just give you, again, a -- more of an illustrative of -- of how that is trending. What you can expect as far as what we will report -- so, there will be a physical measuring tool that will be posted outside of Brent's cube, so the team will be able to see where they are on a daily, you know, weekly basis. Also we -- we would hope to post these on the website. So, for our -- our customer eventually, you know, if you think about it in terms of like, you know, a waiting room or what have you, they will be able to see exactly how long it will take them based on volume and so on to get whatever it is that they need to prove, whether it's an inspection or a plan review. So, that -- that's -- that's the goal there. But we would expect to post these matrix online, so people know what -- know what to expect. Of course, Madam Mayor, you and I have talked about this monthly report to Council and yourself to -- to make sure that we are keeping you updated and so you're aware of exactly how we are doing as we move forward. And, then, again, just working with IT and Finance to make sure we refine these reporting tools to make sure they produce exactly what you expect them to and what we need them to in order to -- to make that accountability real. And, then, of course, ProjectDox, we already know has a very robust reporting mechanism and so that will be utilized as Meridian City Council May 15, 2018 Page 69 of 85 well. So, with that we will kind of transition a bit to the -- some of the other questions that Council had regarding the implementation, where we are, what the plan will be. So, I will just reference you to -- to the screen here. Let's see here. You can see this is -- this is the Gantt chart that the team has put together that kind of describes exactly where each piece of this is and -- and how it's going to move forward. Just to kind of give you some high level updates -- so, HR they have already posted for all 11 new positions with the -- you know, totaling the 21 FTEs. They have also, you know, posted those on exterior sites that are common to them. We have also requested that they post those to 15 additional sites and locations and organizations, just because we know there is specific ones that are going to help us get the word out for some of these more technical positions. And truly kudos to HR for doing this. I mean it's -- it's Herculean the work -- amount of work that -- that they are doing and it -- and it's noteworthy. Currently applications are being accepted, so we are starting to see some of that flow. That's -- that's a good thing. We have received some anecdotal reports that maybe our hire ranges are a little low, but we think people will want to come, because Meridian is awesome and it's where it's happening and maybe they don't need to commute as much to other places. But will keep you posted on that as well, the realities of -- of how that's going. Just to kind of highlight -- I don't think we need to go into any great detail on this, but we have already set up the screening and interview teams, single point of contact and, then, I'm going to have a personal commitment to make sure I'm meeting with every person that we potentially will hire. I want to make sure they are who we need them to be. Committed to excellence. Have a growth mindset and -- and want to be part of our team. Finance. Quickly, you're aware of the Avolve package. Also, you know, Keith has been helping us with purchasing of the vehicles, as well as the -- the phasing plan of the RFQs for the interim period to make sure we don't -- we don't -- we don't stumble. So, that those are all going well. IT. Dave alluded to a lot of this. Obviously, there is a number of other things that IT is helping us purchase that will be some of this state-of-the-art things that will help our -- the building services division be that premier level. Public Works have had ongoing meetings with -- with Madam Mayor, as well as Dale and others in Public Works. We really appreciate their help, too, with the space planning and project management of the build-out of -- of the space that we are looking to provide and they are moving forward with that as of even today there has been advancements there. And, then, of course, Finance has been excellent on the spot helping us manage the money, make sure that reporting is -- is sound and as we need it to be going forward. So, with that, Madam Mayor, I will -- again just reiterate our appreciation for the Council's continued support and we look forward to any questions and, again, building that trust as we build this out. Stand for any questions. Palmer: Madam Mayor? De Weerd: Thank you, Cameron. Yes, Mr. Palmer. Palmer: Madam Mayor, Cameron, I just -- in your memo you -- you mention -- and I just want to tell you how much I appreciate the attention to detail and the -- despite the grandeur of -- of this task that we have put in front of you to figure out and solve, that you haven't missed the details and the level of fiscal responsibility and that you even Meridian City Council May 15, 2018 Page 70 of 85 mention that you looked into and commented on whether or not to use used vehicles. So, even getting into those minute details -- the purchase of cars -- not that minute I guess, but not just bypassing it to save time, but, you know, ensuring that this is done in the most fiscally responsible way despite the large budget that we need to accomplish it. Appreciate that. So, I have got a question. We had mentioned that we wanted to kind of adopt a level of service. How is that typically done? I don't think we have adopted a level of service for anything since I have been on. We just did it I think. De Weerd: We have adopted a level of service in Fire and in Police and we asked to bring this back last week, so you could get a better idea of how the FTE counts were -- were figured and what -- what premier looked like. I wanted to have those goals set for the department as it was formed, so they -- they knew -- they, Council, they, the customers and, they, the -- the employees of the building department that -- that we are hiring, so they knew what they were going to be a part of. This is, of course, a best guess. It's using the data that staff has been able to -- to glean from how we have managed our contracts without necessarily being the boots on the ground ourselves and so we wanted to give you something to consider as an expectation as we move forward as well. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just some thoughts on this. I think among everything else, your role as the -- the head coach to ensure this happens and to make truly objective measurable matrix that you can hold people accountable to and champion and challenge people, I think needs to be perhaps more measurable and maybe that's where the next step is. Overly simplistic perspective I think, but take it for what it's worth, I envision these tasks having a level of service adoption equivalent to a response time from request delivery, whether that's -- how that's measured at this stage really finite and objective to track from when a request comes in to when we have provided that particular service that it might vary in residential, large commercial, et cetera. My -- my first reaction is while I understand it may be phased, but, really, what's the goal? What's -- what's premier? The core isn't really something that seems necessary to adopt. We understand that it's going to take some time and there is always variables, but what is premiere and if I'm interviewing to come work for you and you're going to challenge me that says here are these four or five benchmarks we are going to hit and you have got me as head coach to support you and champion you to make this thing happen, because we are up here going to ask you to do that with this big pivot. So, I thought in response time -- and I don't know if that's the right way to phrase it, but one way to capture that commitment that we are going to provide that service within X time frame and if it's premiere is X, then, let's make it X. With regards to inspections I thought of something along the lines of, you know, no more per inspector, no more than X, no fewer than Y. The idea that, you know, we don't necessarily want to capture a floor of inspections, right, where inspectors are required or hoped that they each do X amount, because that can invite overwork and slow response time that -- that can come with low staff and excessive growth. So, we don't Meridian City Council May 15, 2018 Page 71 of 85 want inspectors doing 35. We don't want that. Right? So, we might want a ceiling on what they can do and we might want a floor as well, so when times are slow and we are staffed and we need everybody to at least be able to handle -- and my numbers are arbitrary, but for illustration that everyone is doing at least ten and -- and if we don't have that much work, then, we are going to make necessary adjustments and maybe that concept provides some sideboards on what we are going to ask of each inspector. Kind of a volume of activity and a speed at which it's done. The same type of response time matrix can apply to the plan review and you -- see, it looks like you have tried to capture that idea, whether -- a certain number of days to try and accomplish those tasks. Those may be -- in my mind when I look at -- at levels of service, there may be four things and it may be -- you know, you can put in four little bullets. Here is what -- here is quickly we do these tasks and I don't -- you know, meetings and size of the city and -- those variables aren't important. You have got to go manage those as head coach. Ariel: Yeah. Borton: Right? To make sure you have got everybody ready to deliver, so -- I think this is -- this gets us there. This isn't, I don't think, something that this gets adopted, but I envision is something more definitive, here is the four or here is the five or six benchmarks that are going to be on that sheet next to Brent's office -- you know, we are tracking. Whose is last. Who is first. I mean that's what we do, you know, in our office. So, at any rate -- Ariel: Madam Mayor -- Borton: My perspective on this. I think it's great progress on that. Ariel: Madam Mayor, Councilman great -- great feed back. And I think we are on the same page. I think, you know, we can, obviously, refine, you know, how we -- how we do it. Obviously we want it to be concise. I think we can get there. So, you know, to -- to the point, I think, you know, if we say, you know, inspections, we are going to expect, you know, a minimum the 13, that's what we are going to be staffed to. You know, a maximum of 20, obviously, if we get efficiency, but if we are more than that, then, we are going to start to understand potentially that that's impacting, you know, the quality or -- or, you know, other things. To your point, I think -- I think we can get to those simple, concrete, you know, measurables. How are we doing on AM/PM? Does that -- is that happening. And plan review, I mean hopefully that's kind of what we are articulating here is the -- you know, the minimum expectation is the core, but we are shooting -- I mean we want people trained, equipped, dual certified to be able to accomplish premier, so -- but, yeah, I -- I hear what you're saying. Let's make it definitive and simple that we can track it and report it. Borton: Madam Mayor. And that might be to Councilman Palmer's question, if something gets adopted -- I know the response time ultimately was those -- you know, the four tiers and the time and that's it. It's black and white. We are hitting them and we Meridian City Council May 15, 2018 Page 72 of 85 don't and we deal with it and -- and discuss why we might not be doing that. So, that square box -- it might be something to adopt and -- and one of the -- the things you brought up also is some reinspection ratio -- Ariel: Yes. Borton: -- you know, equal to or less than X, whatever that matrix might be. De Weerd: At this point these were -- were kind of what staff was able to put together to -- again, to show the context of the FTEs. They will still work with the customers in helping to further define premier and this is very early in the game, but did want to -- to see kind of the road we are going down and the visioning and now the conversations that will begin as we bring our team on board and work with the development community to further understand expectations, so we can readily meet them. So, this was really to start the conversation, to put out some initial expectations, patience to start moving forward and having those -- those more in-depth feedback type of discussions. Borton: Madam Mayor? And I -- I appreciate that. I just -- I just know next summer or in the spring or the winter I'm going to be excited to hear you champion these benchmarks and things aren't successful or -- obviously, right, that's -- you get your feet held to the fire. So, to be able to be that -- again, I use that coach analogy -- the sooner we can have those defined and you can articulate clearly here is what you got to do -- I mean this is a different way of doing business. This is a -- a huge pivot and we use the word premier and we are all in on this thing. You know, one of the comments in here doesn’t list you as part of the interview team. I know that's getting into the weeds, but I would think you would want to be there to say here is -- I want to see who we are looking for. Is it your folks who are going to try and implement this new practice. Ariel: Yeah. No. That's good feedback. Originally that was the case -- I apologize. Madam Mayor and Councilman Borton, just the idea of 21 interviews makes you got to have to triage that. But, no, I -- I hear what you're saying. I am committed to making sure that they are -- they are our team. They are that premier team. No. That's good -- good feedback. De Weerd: Any further questions? Okay. Thank you. Good job. De Weerd: Item 9-B is also under Community Development, an update on the Comprehensive Plan effort and scope of work. Ariel: Madam Mayor, Members of the Council, again, a lot of fun stuff happening in Community Development. This is one that I -- I am particularly excited about -- is our comp plan rework here. So, I just wanted to thank you for -- again, for your -- your willingness to -- to move forward with these things,. We are excited about it. I'm really glad at the process that we have gone through. You know, Meridian has grown rapidly and, you know, roughly ten years ago there were 40,000 less people here. So, that -- and just to kind of give you an idea, you know, it's been eight years since we did a Meridian City Council May 15, 2018 Page 73 of 85 rework of this and 16 years since the last plan. So, it's arguable that a lot of people -- a majority of the people that are here now had no input into what kind of city we are. So, we are a new city as far as the public goes. So, we are -- we are excited about this new public engagement tool where we can really take a deep dive into where we want to be and what we want to be. We feel it's timely. I think it's been awesome working with the -- the stakeholder group and the selection committee. I feel like we have -- we have saddled a good horse in Logan Simpson and I'm looking forward to, you know, Caleb and Brian giving me some greater detail into -- into the amendment. So, with that I will turn it over to -- to Caleb and Brian. De Weerd: Good evening, Brian. McClure: Good evening. Technical difficulties. Sorry. Good evening, Madam Mayor, Members of the Council. Just a note before I begin. We do have Krissy Gilmore on the conference phone. She is with Logan Simpson and she's the selected consultant that we are working and contracting with. Cameron stole some of my thunder here. Why are we doing this? Oh, before I get into kind of the details, the Council has asked us to prioritize this. We haven't done a significant update in eight years and we haven't done a new comp plan in 16 years. Most of the people living in Meridian today have never been meaningfully impacted or -- that's wrong. Most of the people I meet in Meridian haven't been meaningfully involved in the Comprehensive Plan and we hope that through this process we can better inform decisions that we make every week. So, what does the comp plan do? I would like to just briefly remind everyone it needs to meet state -- state mandated requirements and it needs to incorporate community vision for the future in the decision making. It needs to be a solid tool. It is a legal corner storm -- cornerstone for decisions. It needs to empower by reference other plans and studies that we wish to have considered as part of the -- a land use decision. And it needs to help inform high level and long range worker staff in light of what the community needs and expects. So, what's the current to the date? The scope of work was issued on January 19th. This -- I'm sorry. The RFP was issued on January 19th. The RFP was closed on March 2nd with three submittals being received. The selection committee reviewed and subsequently approved two for additional interviews. After interviews the selection committee approved Logan Simpson to negotiate and contract with the city and on April 20th Finance issued a notice of intent to all the applicants. Lastly, and before Caleb gets into some of the details, here is some high level work for the consultant that they will be responsible for. Logan Simpson will generally be tasked with directing outreach -- community outreach. They will be establishing a web platform for public engagement. They will do an analysis of land use and market viability and balance. They will do analysis of plans, such as the southern rim. They will do analysis of transportation corridors. They will work on creation of a service impact assessment tool and they will do a delivery of the final plan, including a living kind of online modern plan. With that Caleb will get into some of the specifics of each task. There are five. And he will cover those. Hood: So, Madam Mayor, if it's all right with you, I would just like to do my part of the presentation from here, especially since we can't advance the slides from the podium Meridian City Council May 15, 2018 Page 74 of 85 tonight. So, if that's okay. If you don't mind me just continuing on from here. So, task one -- and as Brian just mentioned, there are tasks -- five needed and the previous slide did a good job of just kind of highlighting overall the scope of work that -- that city staff and Logan Simpson will be doing together in conjunction with the public. I want to do -- take the next handful of slides, though, and get -- dig it a little bit deeper into the tasks and some of the deliverables that will be receiving as a city once we enter into a contract with Logan Simpson. I did share a memo and two different scope of works. We asked them to put together kind of two options for you all to consider. Staff has looked at both of those, compared them side by side. I have got highlighted in the next handful of slides the differences between the baseline and the expanded scope, but, again, if you want to follow along at home I will be working from the packet basically. I am going to be using the baseline kind of to -- to run through, but if you're looking at the expanded it's fine. They are just -- they are basically the same. There is just blue highlighted areas where they have expanded optional tasks. So, with that being said I think I'm just going to jump into the scope of work proposed. So, task one is foundation. Really, this is about public engagement. It will begin with kickoff events, surveys asking people how they want to be involved, asking them to share their feelings about the city. We will do some text polling. Set up a website. We will have a kickoff event on the 25th. Brian's even got a Coffee With The Mayor logo there on the -- the screen. So, the May 25th, assuming this -- this goes well here in the next couple of weeks, we are targeting May 25th for kind of that public kickoff. Starts to advertise. I talked -- I talked to already some folks in the Mayor's office about that and having a table there at Pro Source to hand out some materials and really start this planning exercise. So, planning week as you see on the screen June 11th through 14th. So, that's when we will be doing a lot of our stakeholder interviews and our first steering committee meeting as well. So, that's going on there. The other thing that we are going to do prior to that June 12th Coffee With The Mayor that I mentioned is on May 25th we are also going to be at the Hillsdale Park -- not the ribbon cutting earlier in the day, but the evening kind of celebration. We will also be set up there with some of the same material as you could get on -- on June 12th. So, between one of those two events we hope that a lot of people in the -- in the public can become engaged and begin to interact with us on this, again, roughly six to nine month long public engagement part of this task or of this project. So, one of the optional tasks that Logan Simpson has proposed to the city is to do these educational talks or at least an educational talk -- it could be a series of talks -- really meant to engage the public more on why should -- they should be involved and what planning is and -- and why it's -- you know, could be good for your community and why you should be engaged with it. Without -- I guess I will kind of get to the punchline there a little bit. Staff isn't recommending that we -- we pay for this expanded service. We think it could be of some value, though. So, if Council is so inclined there is more information on what that actually is, but I was going to spend most of the time today talking about what staff is recommending we fund, not the things that we aren't recommending, but we can jump back to that if you would like to talk about that some more. So, task two, then, is visioning. This is also values. So, that's really a focus on articulating the vision of Meridian, but generate a summary of community values. The -- the main event series with this one is on July 25th at Town Hall, having this be the headliner. That means -- that doesn't mean we can't have other things that may come up between now and then, Meridian City Council May 15, 2018 Page 75 of 85 but really think that if we advertise this with, you know, come and let us know your thoughts on growth. We might get some people that show up. So, that's -- that's really what we are -- we are looking at doing there for the 25th. I have talked to both Robert and Jodi upstairs about that and so the wheels are kind of in motion that way. We have also -- Robert mentioned maybe trying to do a phone -- phone-in type of a town hall. Not quite sure if that's the right one for this or not. We will talk about that a little bit more. There are some logistical issues potentially with that with not being able to display things at a town hall when you're talking about this, but -- but maybe anyway. So, we will talk some more about that. The other things that I just wanted to share with you on -- on this slide in particular is the vision document. You only see one -- one page here as an example, but there is a deliverable here. We would have kind of a takeaway. I think most of the examples they shared with us previously were between five and 40 pages, basically, a summary of kind of what happens in task one and two and so that's something we can have and will carry us through the process and -- and envision some of those elements being carried forward into the plan itself. The other thing at some of these events -- and I guess I should -- should have probably pointed out in task one asked, but I will do it here in task two, city staff is going to be busy at a lot of different events kind of throughout the summer, so Concerts On Broadway, doing - - just going to where the people are. We are going to take the plan to the people. One of the things that we are going to have set up is this photo booth and so one of the examples you can see there -- I don't know exactly how it's going to look. Probably won't look like a -- a Facebook page, but we will have something like that where people can express their thoughts on the comp plan and will do it in a fun manner and make a collage of those things that -- that people want to talk about and, then, summarize those in that manner. We have talked with Kaycee Emery up in the Mayor's office and her intern is going to be helping us a lot with this throughout the summer to staff this, to take those photos, to help us advertise on Twitter and Facebook and other social media outlets to get people at these events and, then, as the media events are going on potentially live tweeting and doing some of those things, too, to -- to keep the momentum going at some of these events and, really, again, engage the public in these nontraditional methods where we can still track, you know, with the hashtag to track different topics and comments and, then, compile those into summary documents. So, at the end of this, again, it will kind of be a report with map insets, a series of locational and strategic -- strategic examples for the next task, which is opportunities and choices. So, again, building on the first two tasks. The third one, it's under strategic growth management and public services. This is one of the two kind of core tasks that we ask proposers to address and we think that it -- that Logan Simpson has done a good job in this task in particular. One of the things that they will develop for us is a service impact tool. So, this is a mapping tool using GIS that can illustrate where areas of change and stability are and so you can really look at where your existing infrastructure is and maybe where it's lacking and potentially even develop some policies around, well, here is where you should develop first and, then, go out here and you can even add things like your -- you know, your CIPs and your other capital programs and plans for ACHD or ITT to look at infrastructure and where that's coming -- where it exists and where it's coming in different horizon years. So, this is a tool I think we could use in the planning department in particular as we are looking at new projects and where they are Meridian City Council May 15, 2018 Page 76 of 85 proposed. Is this in a good -- is this in an area of stability, meaning is there existing infrastructure that can generally support this or is it an area of change where subsidies may need to occur to make this happen and maybe its not the right time to approve a project in those types of areas. Don't really know how that will totally play out, but that’s kind of the idea with that service impact tool. I will just point out there is an expanded task related to that basically for an additional about 10,000 dollars plus some licensing fees. We can have that be real time. So, right now staff is kind of initially planning on updating that like monthly or maybe, you know, quarterly type of a thing. So, it's still general -- it's still accurate, but it's not in real time. You couldn't play with it on the public side necessarily and that's kind of what the expanded task does is -- is allows the public to kind of also look at that in real time. The service impact tool would still be useful for -- for city staff, though, even at the baseline proposed in the scope of work, so -- I should have said at the outset -- I'm sorry, Madam Mayor, that if there is any questions as we go feel free to interrupt, too, or ask questions, so -- and, then, also transportation, economic development, and housing. So, that's -- that's a big list there; right? And I would just encourage you to look at those subtasks in here. But, basically, there is some overall market analysis that they are going to do in Meridian and, then, some specific corridor analysis done. So, we are being a little bit opportunistic in this, particularly in the market analysis section. Brenda has some tasks that she's charged with in the strategic plan moving forward to really look at target industry clusters. So, while we have our consultants kind of looking at the baseline economic development of Meridian and even our region, we have asked Logan Simpson to kind of do an optional task is sort of the -- as the baseline, so we don't have to hire somebody else. Again, we are being opportunistic. We are getting kind of a baseline level which said, hey, Brenda needs you to do this a little additional to look at specific industry targets for Meridian. So, I just want to point that out that that's something that wasn't initially envisioned when we put the RFP out there, but talking with Brenda and some of their response, we said, hey, it looks like, you know, let's piggyback, basically, on this and get what you would have otherwise have done next year done with -- under this contract. So, that's kind of what -- what's going on there in that -- the market analysis section, in particular, if you're going to follow along at home, 3.2.2 is the section where -- where a lot of that would be done. So, the deliverable -- we will get some technical documents for use in the plan out of that, so it won't just be pretty maps and -- and things like charts, will have some technical documents and some draft policy statements that we can really glom onto as we move forward with development of the plan. Task 3.2.3 is corridor market analysis. Originally this -- this was just meant to look at the rail corridor, but in talking, again, with Logan Simpson and just as staff, it's really evolved at this point to look at eight key corridors throughout the -- throughout Meridian, including the rail corridor, but there are one, two, three -- yes. So, four east-west and three north-south, besides the rail corridor. So, they are -- they, basically, are -- are -- are main arteries, if you will and -- in Meridian right now to look -- accesses the existing zoning, map key opportunity sites and identify catalyst development site -- development sites as well. So, again, we are looking at maybe some opportunities where we currently aren't thinking big enough potentially on some of these corridors and look to change some land uses or vice-versa. Maybe we are not -- we are not quite there as far as a good mix of land uses overall and so some -- some changes could be -- could be made to the future land use map and Meridian City Council May 15, 2018 Page 77 of 85 some policies that way as well. Then the master mobility -- master mobility map is another deliverable. This is something that has been on the transportation commission's agenda as sort of a future meeting topic for probably a year and a half or maybe two now. Basically what this -- what this mobility map does is it takes the existing infrastructure and shows where that's at in map, but it also shows the next -- you know, in five year blocks what will happen with ACHD's five year work plan, ITD's seven year plan, ACHD's 20 year plan and VRT's Valley Connect 2.0, but, then, it goes to the next level and really has us thinking evening further than that. Some of those -- I'm not trying to be derogatory, they are fiscally constrained, some of the -- that's why they are 20 year plans for those transportation, but 20 years comes very quickly, so especially when you're talking about the transportation realm. So, some of this is going to stretch our community to think 50 to even 100 years into the future about what should we be doing now to prepare for the transportation network of 50 years from now. I don't know exactly how that's going to be developed or where it's going to go, but it's going to be, again, a longer term map where you can say, okay, I want to walk from point A to point B today, how can I get there. What about in the year 2050, if I wanted to take the bus from A to B, is there going to be any bus service there? And so you could turn that on and say, okay, it's not there now, but could it be there in 2050. So, that's kind of the idea with that map. Opportunity areas and policy choices. So, I have -- I have a star, an asterisk after specific areas. So, this is something that isn't highlighted red as an expanded task, but, essentially, as -- in the baseline we would -- we are asking under this area -- and particularly as we are looking at some of these off of the strategic growth to -- to fund four specific areas. The southern rim area, southwest Meridian, the Fields District and the fourth one is escaping me right now. Magic View-Wood Bridge. Thank you. Yeah. So, those are the -- the areas that we would ask some special attention be paid in this process. So, we are looking at corridors, but, then, also those specific geographical areas for potential land use changes and policies. This is event series number three. I can't remember if we have actually identified -- oh, this is - - this is -- this will be during the holiday season, so we will do something probably the first part of December. I haven't seen the -- the schedule yet, but just a week long of parties that we have in -- in Meridian would be a lot of those events. Don't know yet if it would culminate with the parade or doing something else there just yet, but that's the time that's set up in the calendar is this biggest piece of the public involvement would occur during the first part of December at -- at some of the winterland events. Okay. On to Task four then. Strategies and planned development. So, again, taking opportunity areas and implementation priorities. I'm just going to read directly from the scope of work here in our task 4.2 is going to create a tailored implementation and monitoring program that meets the city's current needs, while being adaptable to changing circumstances in the future and identify ways to address gaps in current programs, policies and services and will recommend actionable regulatory revisions, strategic initiatives and catalyst projects and sharing projects and actions tier and link with capital work programs, sustainability initiatives and other plans. So, essentially, this is taking a lot of what you have going on and making sure -- I kind of glossed over it, but in task one there is a plan on it, too, and that's not just the comp plan, that's other plans of the city and other service providers to see what they are doing, to see what's out of alignment with each other and get general feelings on those thoughts. Here you Meridian City Council May 15, 2018 Page 78 of 85 kind of take that and you're streamlining those and making sure the comp plan is pulling in the same direction of those other plans and, if not, an amendment needs to be made to either the -- the comp plan or those other -- other service plans. And I'm going to talk about implementation of that. So, there is an optional task here as well. This is to dig a little bit deeper into the market or gap analysis, so this really is looking at the highest and best use and maybe some additional incentives that could be provided to the development community to provide the next level of -- of density in some cases, of just intensity in others, we are really looking at that difference between what our future land use map has and what -- what the development community maybe is willing to provide absent any incentives. So, that's task four. Again, we aren't recommending that expanded task, just the baseline gap analysis we think will be -- will serve us well. So, task five. And this is the final task. This is the draft and final Comprehensive Plan. Not a whole lot to -- to really call out here that's -- that's innovative for event series number four, which is a planned hub. I'm not quite sure how this works and we -- honestly, we haven't talked too terribly much to Logan Simpson about it, but the way they have described it is similar to a professional art exhibit. So, taking a lot of things I think that's been developed thus far and setting them up in a room to have -- have comments on some of these things on -- on various walls or tables or whatever, but, essentially, this is the check back in before the plan goes through the public hearing and adoption process and making some revisions. So, the main deliverable for this whole exercise, right, is the Comprehensive Plan itself that's web-based. So, we are excited about that, that it can be more interactive on our website, it can be updated more easily by Brian when -- when it's appropriate and it's not such a -- a task to update it when appropriate, but that's kind of the last scope, obviously, is bringing this to the finish line with the comp plan itself. So, again, I stated a little bit this at the beginning of my part of the presentation, but we have two working draft options that are -- that have been prepared. I will just say, you know, there are still some proofreading and other edits that -- that are -- that exist and I find them, you know, in here and we have talked to Logan Simpson about making those changes. So, please, kind of disregard some of that stuff. We will get that cleaned up here in the next couple of days. As Brian stated, the plan will meet all state requirements, include a robust public involvement plan, with either option that you prefer or some hybrid option that you may prefer as well. So, we are going to be busy. Not just Brian and myself, though, we have interest from other planners in the current planning, you know, they showed some interest. They are busy, but they are -- they are kind of interested in the other side of -- of what the office does in the comp plan. So, we are going to engage them, too, and ask them to attend some of these events, you know, probably with one of us, to bring a current planner to these and do other tasks throughout the plan. So, city -- city staff is going to be involved heavily in this -- in all those tasks and more that -- that were just highlighted to you. We are also, I mentioned, making use of the communications intern. We also have an intern starting in June in planning, so excited about that opportunity, too, to -- to get some experience for somebody. But also help us out with some of these tasks. So, our recommendation -- that's on the next slide. We are recommending what we believe is needed. It's not the -- all the bells and whistles. We think this is the -- you know, with straight face I can tell you, you know, this is -- this is what I think we need to -- to get the job done correctly, to do all the things that it -- the feedback I have heard from you over the last Meridian City Council May 15, 2018 Page 79 of 85 eight or ten months, we -- we talked to you about this as an enhancement early on for the -- the FY-18 budget and you said, oh, no, let's do these two efforts in one and that's updating the Comprehensive Plan and -- and we weren't planning on doing it for another year or two, but, anyways, we think that our recommendation -- we are -- is a solid one and we think it will -- it will create a great tool to move our community forward. So, basically, we are proposing a hybrid. It's -- I will call it the basic plus package. So, it's the baseline that -- De Weerd: I feel like this is a timeshare presentation. I keep waiting for -- Hood: Sign here on the dotted line and -- De Weerd: Yeah. Hood: No. I'm not trying to sell you anything, but I kind of am. I mean it is a project we want to do, so I'm sorry if I -- if the salesman in me is coming out. So, it is, but it isn't the sparkly version; right? But we do have some -- some things we think that will keep the public engaged that are still kind of cool. You have seen all this before. So, I'm just going to go to the next one. So, here is -- here is what that looks like. The baseline is approximately 180,000 dollars. I'm not going to go through all those. I think I have talked about all of those already. There are the specific costs associated with each one of the detailed sub areas that I mentioned. The one I haven't on the slide talked about is in talking again with Kaycee Emery up -- up in the Mayor's office, she recommended that I ask for some money for advertising. She can help with some of the advertising, but recommends having some money where it may -- she may not be able to cover what is needed to get appropriate levels of advertising for -- for public engagement. Again, it's optional or less. Same with food and beverage and prizes and fun. We -- we -- we have been encouraged to have something to maybe hand out, a wheel to spin, something that kind of draws people. I don't know what that is right now. The same with food and beverage. We aren't -- one of the options that Logan Simpson talked to us about was doing, you know, hamburgers and hotdogs for everybody. I'm like we are just -- we are not going to feed the community, but maybe, you know, some cookies and some punch type of a thing. So, that's, essentially, what we are looking at here. So, in total it's about 215,000 dollars for that level of involvement for -- for this project. So, the next steps in the process -- and, again, I think I -- I called most of these things out, but we are looking at having the -- the plan largely wrapped up a year from -- from now. We would have the adoption phase that will go through next -- next summer. That will take two, three months or so to get through Planning and Zoning Commission and the City Council, but, basically, that's the schedule. So, pretty aggressive and it -- it's going to start here right away and we are a little bit behind the curb in what I have been telling you for the last six, eight months of where we should be, but this catches us back up. If we can get going right away we can have the plan adopted well in advance of the end of calendar year '19. So, with your blessing -- and I know there will be some discussion, but with your blessing tonight what I would like to do is -- already has -- Finance has already been looking at is the legal for the contract, will put the budget amendment paperwork together and bring that back next week. Logan Simpson in good faith has Meridian City Council May 15, 2018 Page 80 of 85 already been working on some of these things, assuming that will go under contract, particularly in -- in task one there is a little risk. I think we will get there with them, but, you know, haven't been doing any option tasks or anything, but starting to put this stuff together for kickoff week and planning week. So, we will continue to provide you updates. We will ask you to participate -- aside from just being updated, we will ask you to be active participants as well at some of these things and we will probably just see you at some of those events and stuff. With that being said, that is the end of our presentation and we would stand for any questions. De Weerd: Council, any questions? Hood: Your direction. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I think it's a great recommendation and presentation and I would bring it forward as -- as requested or recommended. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Brian, Caleb, kudos to you and the whole team. I think that you guys have kind of done a slow burn on this project and really been thoughtful in the presentation you have brought forth. The only feedback I would bring is as it relates to -- I'm someone who is always sensitive to spend taxpayer dollars to promote and advertise. However, I think in this particular situation I -- I actually think it's warranted. I think this is one of the few occasions that we should be maybe allocating even more than what you guys have identified to connect with the community. So, I know that Kaycee has got a social media budget, maybe working with her to see if we are able to accomplish what you need within that, but, you know, in the years past we have seen the Parks and Public Works advertise on billboards and community calendars. I would really encourage you to think creatively about how we can really speak to the community about this. As silly as it sounds, Caleb, I think you're right, tchotchkes, fun stuff and it goes to the earlier comment about getting passionate about local government. This is not something that is sexy, this is not something that people are going to bust out of their door to make plans to come and attend, so we have got to find an incentive -- De Weerd: What? Cavener: I know it's hard to believe, Madam Mayor, that this type of stuff is not what gets people motivated. So, we are also very fortunate to have a very generous community -- business community and so if there is an opportunity for some collaboration and some donation there, I'm willing to kick in money out of my own Meridian City Council May 15, 2018 Page 81 of 85 pocket to make sure that we have got prizes and fun, so we don't have to put that on the taxpayers' dollar or taxpayers' back. It's a very small piece, but just something that I would encourage you to look to do more advertising and if you need dollars for prizes and fun to come let me know. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I was thinking the exact same thing and people like to be fed -- I mean you got to bribe -- you know, if you have to bribe people to show up, that's fine. I think -- I agree, this is that situation where we should be doing anything we can to get as much input as possible and if we are spending all this money to do it, let's get it done right and -- and involve as many people as possible in the process. De Weerd: So, feed them and they will come. Not bribe them. Milam: Feed them. De Weerd: But give them incentive to join us. Milam: Thanks for clarifying that for me. De Weerd: So, next week to bring back the -- the contract, the -- all of this in -- in a summarized form. Correct? Hood: That is -- that is the plan, yes. De Weerd: Okay. Did you get the feedback you need? I think this is very comprehensive and it's a good process and you have heard it time and time again, this is -- this is going to be an extremely important exercise for our citizens to engage in where they want to see the city going and getting engagement and buy in. Okay. Thank you. Thank you, Brian. Thank you, Caleb. C. Parks and Recreation Department: South Meridian Regional Park Active Recreation Complex Update De Weerd: Okay. Our last item, 9-C. The prize goes to Mike. Barton: Thank you. Madam Mayor, Council. Hopefully we saved the best for last and while C.Jay is kind of cuing that up, I will apologize that the first slide is already outdated. De Weerd: Boy, you know how to clear a room. Barton: Yeah. Meridian City Council May 15, 2018 Page 82 of 85 De Weerd: I would call a break, but we are so close. Barton: I have a feeling that Mike McGerdio is here waiting for -- no? Okay. De Weerd: Okay. Let's go. Barton: Okay. De Weerd: Okay. It doesn't matter. We got to go. Barton: So, what I wanted to -- De Weerd: I mean it matters. Barton: I wanted to give you an update on the active recreation complex at the new Discovery Park in South Meridian. It's -- this is -- this is fun -- fun stuff right here. So, if you remember the design -- I just wanted to refresh everybody and, you know, the entrance -- the entrance road parking lot, a couple of softball fields and, then, kind of the heart of the park is that -- that active area with the playground and splash pad and all that stuff is -- not unlike Settlers Park. So, really, the goals and objectives that we had when we -- we went to design and lay this section of the park out was that we wanted a destination playground complex. We wanted to have a variety of activities, especially wanted to serve a variety of ages, all the way from toddlers to -- to tweens and teens and up to even adults. Of course, it had to be fully accessible. Some shade. And, then, those educational components that we have been talking about for the last year and a half, we wanted to build those in and have a unique theme and, you know, all -- kind of all in line trying to keep it within the budget that we have. So, this is the way that the area lays out. One of the things that is not really obvious from this, but where you see -- you see the playground and the rock climbing area, there is about a ten foot -- nine to ten foot elevation change right there and that's the rock climbing area. So, if you can visualize that, there isn't an elevation that shows the specific grade changes there, but they are pretty -- pretty substantial -- and C.Jay -- so -- and if you can just click on the splash pad. The green label there. No. We went to the playground. That's okay. If you want to go back and click on the name itself, I think that will get you there. De Weerd: You just want to make us dizzy. Barton: So, if you click on the name itself. Yeah. Yeah. There you go. So, the splash pad -- De Weerd: It looks like one of those cell towers. Barton: Yeah. So, this is a -- this is a pine tree that -- that's made to look like a -- more or less like a Ponderosa pine. It's made out of GFRC concrete. It has a spray out the top and a couple of dumping buckets and, then, there is ground sprayers all around. Meridian City Council May 15, 2018 Page 83 of 85 So, you can see the way it lays out from this perspective and, then, off to the left there is a little toddler zone that has the bubblers that you can play in. So, we got the -- the dumping buckets for the older kids, the ground sprayers, and, then, the little toddler zone. One thing to note is this is a fresh water system, it's not recirculated, just for the health and safety. All of our splash pads are one pass, so it's potable water and it goes to drain. This is another view and those -- those balls right there that were originally part of the design, they had to be value engineered out. Those are actually interpretive balls that the water comes out of the top and you can put whatever educational wrap type stuff around those that you want, if it's, you know, Idaho fish or animals or -- it could be a variety of -- you know, the inside of a rock or something like that. Those were -- those were taken out of the budget, but we do have an enhancement that's going to come forward that would put those back in. So, we just had -- it's kind of plug and play. We can unscrew the -- the jets and install those, so that's the splash pad. So, C.Jay, if you could click on the playground itself. So, this is really the heart of the complex right here and you can see to the left there is two roller slides that come off of that grade break that go down the artificial grass. So, there is two -- so, you can get -- you kind of recycle up to the top, the kids can race each other down that. There is not enough gravity for a conventional plastic slide, it's not steep enough, but the roller slide you will get enough momentum to -- to have a good time with that. There is -- you know, the age diversity is -- there is -- there is some of that component. There is also a zip line that's put in there that's about 60 feet long that tweens and teens and even adults can -- can race back and forth. I mean if you're into that, if you're -- if you're super active. The -- the playground itself is what they are calling the Canyon collection, so it's kind of a rock looking playground and, then, if you have -- if you can visualize the panels that are installed for safety and -- and if -- you can see a couple of those -- those panels, the white squares up there, those are the playground panels and a lot of it -- oftentimes they are just a piece of plastic up there. But this particular company has a -- a product that you can -- you can create artwork and interpretive stuff on these panels. They call it -- it's a Digifuse process where it's infused into the plastic. So, with the Digifuse, what we wanted to do is -- there is a total of eight different panels and on the front side of the panel when you are looking up from the ground, we would have the state flower, bird, tree, fish, reptile, horse, insect and gemstones and minerals on the -- on the front side and, then, on the -- on the back side, then, you go into more detail about, you know, what are some of the native flowers in Idaho, birds in Idaho, and, then, on down the -- on down the line. So, as you work your way around the playground, there is these learning opportunities that are incorporated into the design. Also in the playground there is the two to five year old activity center that's -- there is interactive play events on there. It's fully accessible and it's really scaled for developing toddlers and preschoolers, kind of get them off to the side. So, C.Jay, if you could click on the climbing area. So, that grade change we have designed in an Idaho topo climbing map that has some of the surrounding states honored as well and you can -- just for reference there is a -- one of the maps they did of the state of Colorado. So, they are using the geography has handholds and footholds and, then, on either side of the climbing map there is a boulder -- boulder walls that you can -- you can scramble up, you can go down, you can get up to the top and there is a curved tube slide that comes off the hill back down, so the kids can just kind of climb and -- and, then, make their way Meridian City Council May 15, 2018 Page 84 of 85 down and just -- and just repeat that activity over and over and, you know, really learn at the same time, that you're actually climbing the state and some of those surrounding states. And the last feature is the sand and water play. So, all along we really wanted to incorporate something into this design that was hands-on play, where kids can get -- go out and get dirty and just, you know, kind of have that natural play. So, this is a -- it's really a big sandbox, but it has opportunities for -- to get water. There is channels that - - the channels that -- if you can go to the next slide -- that you see here are in the shape of the Boise watershed and we are still kind of working out the details of how to label each one. Anderson Ranch and Lucky Peak and -- and it's not going to be an exact replica, but it's going to be pretty darn close and in there is opportunities for -- for water and places to dam up the water and then -- and, then, release it. If you go to the next slide. So, there is -- so, there is the gate and -- and I believe the next one -- no. Back up. Thank you. There is gates that the kids can -- can, you know, screw down and, then, open up and build up some water and flush everything down, so -- and, then, there is just -- there is water sources in the sand. For -- just for reference, the sand and water play area itself is about 70 feet long by ten and, then, it goes to 20 feet. It's -- it's kind of a -- it's not an exact rectangle, but so you can get an idea of how many users it would accommodate, I can see a ton of kids being in there. So, with that I would be happy to answer any questions you have. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: So, the sand area isn't going to have like loose sand? Barton: Madam Mayor, Councilman Palmer, yes, it's going to -- it will be -- it will have a concrete floor with drainage in it and, then, about 18 inches of loose sand, like bunker sand. Palmer: Madam Mayor. With the water running -- I'm just wondering is this going to be like a disastrous mess? Barton: No. So, the -- so, the water source is -- will be similar to a drinking fountain where you have to stand there and push the button to get water out of it and we can regulate the flow. So, it's going to be -- there is going to be areas that are pretty messy, but that's kind of the idea, that hands-on play keywords -- an area where kids can go and get dirty. I think we have -- we have got it to where the water won't build up, it's going to drain back into the ground and there is -- and it's not like you can open up a big -- you know, a faucet and walk away from it and leave it running. So, it's regulated. If that -- if that helps. De Weerd: Do we have an example of -- of another place that has this and -- Barton: Yeah. There is -- Meridian City Council May 15, 2018 Page 85 of 85 De Weerd: So, lessons learned? Barton: There is -- there is a park in Utah that has it and I'm drawing a blank. And, then, there is one that -- a company called Learning Landscapes in Oregon that has a -- has a sandbox and water sources and -- yeah. Milam: Madam Mayor? Cavener: Madam Mayor? Oh. De Weerd: Mrs. Milam. Milam: So, I guess as a follow up to that, but I had different questions. What about cats? Did they ever -- they talked about cats. Because that's always I think the thing that worries me when we talk about sand is it becomes a litter box for all of the neighborhood cats. Barton: Yeah. That's a great question. The only -- you know, the neighborhoods -- well, there isn't anything there now, but there will be. It's probably almost a thousand feet to the nearest house. So, I don't know if -- I -- I don't think it's -- I mean it's -- yeah. It's a legitimate concern. I think the only thing we would do is just -- we have to -- you know, maintenance. De Weerd: What has been the issue out at Kleiner Park with the sand out there? Have we had issues with that? Barton: No. In the sand volleyball? We haven't had any issues. I haven't heard of anything. Milam: Madam Mayor? De Weerd: Yes. Milam: Now I will ask my real question. So, I'm curious about being -- trying to be conservative with resources for using fresh water, it's only coming through once and -- Barton: Yeah. Milam: -- just dumping, but why are we not using a system that -- that purifies it and recirculates it? Barton: And that -- and that's -- that's an awesome question. So, our experience with the recirculated splash pad was at Settlers Park and most of the tanks that are available for a system like that are about -- it's about a 2,000 gallon tank and a regular swimming pool is about 100,000 gallons. So, if you -- if you -- if you think of all the kids that go in and out of a splash pad and they would count as a -- as an occupant or a bather, so Meridian City Council May 15, 2018 Page 86 of 85 during the course of the day we figured that in that splash pad there could be 500 to 800 kids in and out each time and if you start to do the math and the multiplication of, you know, if there is 500 in a 2,000 gallon tank, what -- how many that would be in a regular pool -- 100,000 gallon pool, it's -- it's in the -- it's like taking 20,000 people and walking them in one side and out the other. Cavener: Madam Mayor? Barton: It's a serious health hazard. De Weerd: Mr. Cavener. Cavener: Thank you, Madam Mayor. Mike, a comment maybe, and, then, a question. The water play area I think is going to be a huge attraction and I think to the Mayor's point, we just need to make sure that it's -- it's built the right way. Our city hasn't had the best track record when it comes to fountains and water features and even kind of -- we had some issues with the splash pad at -- at Kleiner. So, making sure that we get it done right the first time, so that our -- people don't see this great amenity and, then, you know, aren't able to -- to take advantage of it. My question is related to -- I guess what I see as a lack of an amenity for our teenagers and I will probably use this as another opportunity to plug that I think that we need a skatepark or a jump track or something that appeals to teens out of that area and I don't know what the plans are to find something -- while a zip line is really cool one time or maybe twice, it's not something that our teenagers are going to want to come to -- flock to this to take advantage of. Barton: Yeah. And that -- Madam Mayor, Councilman Cavener, that's -- that's a great point and phase -- the items that we think are coming in phase two that we are hopeful would be an obstacle course, maybe a pump track. I think that sometimes kids don't need a full-blown skatepark, but even some -- some jumps or rails that are around that accommodate -- we have a lot of kids that like to skate on our benches and walls and it's really because we don't offer a place for them to go and we are -- we are a hundred percent behind that. I mean we are really sympathetic to that. Those -- those kids need activities in parks and I -- I personally think that right now they are -- they are underserved. Cavener: I agree. De Weerd: Okay. Any other questions? Great presentation. Barton: Yeah. It's going to be fun. De Weerd: Okay. Barton: Thanks. Item 10: Future Meeting Topics Meridian City Council May 15, 2018 Page 87 of 85 De Weerd: Thank you. Anything under Item 10? If not, I would entertain a motion to adjourn. Milam: So moved. Cavener: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. MEETING ADJOURNED AT 10:35 P.M. (AUDIO RE IDI 1G -O -N --ELLE OF THESE PROCEEDINGS) MAYOR Y DE-WEERD D , TE APPROVED ATTEST: ED AUGUST C. JAY COLES CITY RK a cilN of ID�A��.... IDAHO \Sm SEAL P City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 5 Project/File Number: Item Title: Future Meeting Topics- Public Forum (Up to 30 Minutes Maximum) Meetina Notes CITY OF MERIDIAN CITY COUNCIL PUBLIC FORUM SIGN -IN SHEET Date: May 15, 2018 Prior to the commencement of the meeting a person wishing to address the Mayor and City Council MUST sign in and limit their comments to the matter described below. Complaints about individuals, city staff, business or private matters will not beano wed Testimony or comment on an active application or proposal that is or will be pending before Planning and Zoning or City Council is strictly prohibited by Idaho law. Each speaker will have up to three (3) minutes to address the Mayor and Council, but the chair may stop the speaker if the matter does appear to violate guidelines, varies from the topic identified on this sign in sheet or other provisions of law or policy. Print Name j Provide Description of Discussion Topic City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 6A Project/File Number: Item Title: Approve Minutes of March 6, 2018 City Council Special Meeting Meetinq Notes uy APPROIED Meridian City Council Special Meeting March 6, 2018 The Meridian City Council special meeting was called to order at 5:00 P.M. on Tuesday, March 6, 2018, by Mayor Tammy de Weerd. Members Present: Anne Little Roberts, Joe Borton, Ty Palmer (absent at time of roll call), Treg Bernt, Genesis Milam, Luke Cavener, Tammy de Weerd. Staff Present: C.Jay Coles, Bill Nary. Item 1. Roll -call Attendance: X Anne Little Roberts X Joe Borton X Ty Palmer (5:05pm) X Treg Bernt X Genesis Milam _X Luke Cavener X Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Borton: I move we approve the agenda. Berg: Second. De Weerd: A motion and a second to approve the agenda. All those in favor say aye. ALL AYES. MOTION CARRIED. Item 3. Executive session per Idaho Code section 74-206(1)(a): To Consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need and 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Borton: I move we go into Executive Session as per Idaho State Code. Milam: Second. De Weerd: It has been moved and seconded to go into Executive Session. All those in favor. ALL AYES. MOTION CARRIED. Executive Session from 5:03 pm to 6:02pm Borton: I move we adjourn the Executive Session. Cavener: Second. De Weerd: It has been moved and seconded to come out of Executive Session. All those in favor. ALL AYES. MOTION CARRIED. Borton: Move to adjourn. Cavener: Second. De Weerd: A motion and a second to adjourn. All in favor. ALL AYES. MOTION CARRIED. MEETING ADJOURNED AT 6:02 P.M. (AUDIO ON FILE OF THESE PROCEEDINGS) RAW W:•VA 0 IU iG� ►ie •e ATTEST: - � l/ C.JAY COLtS, CIJY PLER s /).5/19 DATE APPROVED (ED AUG , ow ally or E IDIS IAN'I- IDAMO SEAL �/ City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 6B Project/File Number: H-2018-0040 Item Title: Harper Ridge Final Plat for Harper Ridge (H-2018-0040) by Schultz Development, Located at 3885 E. Copper Point Dr. Meetinq Notes L✓i APPROVED Meridian City Council Meeting Agenda May 15, 2018 – Page 10 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 11 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 12 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 13 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 14 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 15 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 16 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 17 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 18 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 19 of 347 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 6C Project/File Number: H-2018-0030 Item Title: Movado Estates Subdivision No. 4 Final Order for Movado Estates Subdivision No. 4 (H-2018-0030) by Evans Development LLC Located South Side of E. Overland Road, Between S. Topaz Way and S. Cloverdale Rd Meeting Notes BEFORE THE MERIDIAN CITY COUNCIL IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 50 SINGLE- FAMILY RESIDENTIAL BUILDING LOTS AND 11 COMMON LOTS ON 12.88 ACRES OF LAND IN THE R-8 ZONING DISTRICT FOR MOVADO SUBDIVISION NO. 4 BY: EVANS DEVELOPMENT, LLC APPLICANT HEARING DATE: APRIL 24, 2018 CASE NO. H-2018-0030 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on April 24, 2018 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "PLAT SHOWING WHITEACRE SUBDIVISION NO.4, LOCATED IN THE EAST V2 OF SECTION 21, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2017, BY CARL PORTER, PLS, SHEET 1 OF 3," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MOVADO SUB 4 — FP (H-2018-0030) Page 1 of 3 Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated April 24, 2018, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty - ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MOVADO SUB 4 — FP (H-2018-0030) Page 2 of 3 eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the � 5+V) day of Raq 52018. By: G01?0 jEDAUC �`r Mayor, City of Meridian Attest: Ch E IMAM -- IDAHO Z C.&Y Cols ��zT EAL aP� City Clerk Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: C ka&nk ON, Dated: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MOVADO SUB 4 — FP (H-2018-0030) Page 3 of 3 -15-201 Exhibit A Movado Subdivision No. 4– FP (H-2018-0030) PAGE 1 STAFF REPORT MEETING DATE: April 24, 2018 TO: Mayor and City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Movado Subdivision No. 4– FP (H-2018-0030) I. APPLICATION SUMMARY The applicant, DevCo, LLC, has applied for final plat (FP) approval of 50 single-family residential building lots and 11 common lots on 12.88 acres of land in an R-8 zoning district, for Movado Subdivision No. 4. II. STAFF RECOMMENDATION Staff recommends approval of the Movado Subdivision No. 4 final plat subject to the conditions noted in Sections VI and VII below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the City Council. III. PROPOSED MOTION Approval I move to approve File Number H-2018-0030 as presented in the staff report for the hearing date of April 24, 2018, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2018-0030, as presented during the hearing on April 24, 2018, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2018-0030 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located on the south side of E. Overland Road between S. Topaz Way and S. Cloverdale Road, in the NE ¼ of Section 21, Township 3 North, Range 1 East (Parcel S1121131500 and S1121141800). B. Applicant/Owners: Evans Development, LLC 7761 W. Riverside Drive, Suite 100 Boise, ID 83706 C. Representative: Conger Management Group Meridian City Council Meeting Agenda May 15, 2018 – Page 24 of 347 Exhibit A Movado Subdivision No. 4– FP (H-2018-0030) PAGE 2 4824 W. Fairview Ave Meridian, ID 83706 V. STAFF ANALYSIS The proposed final plat depicts 50 single-family residential building lots and 11 common lots on 12.88 acres of land in an R-8 zoning district. The gross density of the proposed subdivision is 4.19 dwelling units (d.u.) per acre with a net density of 5.59 d.u. per acre. The applicant proposes single- family detached homes for this phase of the development. All of the proposed lots comport with the R-8 dimensional standards. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. The number of buildable lots and common area is the same as shown on the approved preliminary plat; therefore, staff finds the proposed final plat in substantial compliance with the approved preliminary plat. VI. SITE SPECIFIC CONDITIONS 1. The applicant shall comply with all applicable conditions of approval associated with this site (H- 2016-0112, and recorded development agreements (2017-012608; 2017-024757; 2018-012456; 2018-012457). 2. The applicant has until November 15, 2019, to obtain City Engineer’s signature on the final plat or apply for a time extension in accord with UDC 11-6B-7. 3. The final plat prepared by prepared by Sawtooth Land Surveying, LLC, dated 03/09/2018, prepared by Carl Porter, is approved shall be revised as follows: a. Lots 31 and 32 of Block 1 do not meet the minimum lot frontage. Per UDC 11-2A-3, the minimum street frontage on a 90 degree curve shall be 30 feet measured as a chord measurement. 4. The submitted landscape plan prepared by Jensen Belts, dated 03/16/2018 shall be revised as follows: a. A five (5) foot common lot is required adjacent to the south boundary of Lot 11, Block 7 per UDC 11-6C-3D.5. b. Per the preliminary plat approval, the applicant shall construct an additional portion of 10-foot multi use pathway starting from the southwest corner of the property where Copper Point Way connects to the property and travels west adjacent to lots 30,27 and 24 of Block 7; then traveling north along Rolling Hills Avenue where it will then cross East Pewter Falls Drive; and continuing north adjacent to lot 20 of Block 2 of Movado Estates phase 1 where it will connect with the Regional Pathway on the south side of Eight Mile (Five Mile) Creek. 5. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 6. All fencing installed on the site must comply with the fencing plan depicted on the landscape plan, the conditions in this report, and with the standards listed in UDC 11-3A-6 and 11-3A-7. 7. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 8. The applicant shall record the final plat prior to applying for any building permit. Meridian City Council Meeting Agenda May 15, 2018 – Page 25 of 347 Exhibit A Movado Subdivision No. 4– FP (H-2018-0030) PAGE 3 9. The applicant shall construct homes within the proposed development consistent with the elevations approved with the recorded development agreement. 10. Upsize the proposed water main in E. Copper Point Street, from the west boundary to S. Hills Avenue from an 8-inch to 12-inch to serve the two 8-inch mains heading east and north at the intersection of E. Copper Point and S. Hills Ave. 11. A street lighting plan will be required with the submittal of development plans. Plan requirements can be found in section 6-5 of the Improvement Standards for Street Lighting at http://www.meridiancity.org/public_works.aspx?id=272 VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. Meridian City Council Meeting Agenda May 15, 2018 – Page 26 of 347 Exhibit A Movado Subdivision No. 4– FP (H-2018-0030) PAGE 4 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project . 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at Meridian City Council Meeting Agenda May 15, 2018 – Page 27 of 347 Exhibit A Movado Subdivision No. 4– FP (H-2018-0030) PAGE 5 (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. VIII. EXHIBITS A. Vicinity Map B. Approved Preliminary Plat (dated: 10/11/16) C. Proposed Final Plat (dated: 03/09/2018) D. Proposed Landscape Plan (dated: 03/16/2018) Meridian City Council Meeting Agenda May 15, 2018 – Page 28 of 347 Exhibit A Movado Subdivision No. 4– FP (H-2018-0030) PAGE 6 Exhibit A – Vicinity Map Meridian City Council Meeting Agenda May 15, 2018 – Page 29 of 347 Exhibit A Movado Subdivision No. 4– FP (H-2018-0030) PAGE 7 Exhibit B – Approved Preliminary Plat (dated: 10/11/16) Meridian City Council Meeting Agenda May 15, 2018 – Page 30 of 347 Exhibit A Movado Subdivision No. 4– FP (H-2018-0030) PAGE 8 Exhibit C – Proposed Final Plat (dated: 03/09/2018) Meridian City Council Meeting Agenda May 15, 2018 – Page 31 of 347 Exhibit A Movado Subdivision No. 4– FP (H-2018-0030) PAGE 9 Exhibit D – Proposed Landscape Plan (dated: 03/16/2018) Meridian City Council Meeting Agenda May 15, 2018 – Page 32 of 347 Exhibit A Movado Subdivision No. 4– FP (H-2018-0030) PAGE 10 Meridian City Council Meeting Agenda May 15, 2018 – Page 33 of 347 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 6D Project/File Number: Item Title: Whiteacre Subdivision No. 5 Final Order for Whiteacre Subdivision No. 5 by Kent Brown, Located on the West Side of N. Meridian Rd. and W. Lava Falls Dr. Meetina Notes rte✓ APPROVED BEFORE THE MERIDIAN CITY COUNCIL IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 46 SINGLE- FAMILY RESIDENTIAL BUILDING LOTS AND 6 COMMON LOTS ON 6.85 ACRES OF LAND IN THE R-8 ZONING DISTRICT FOR WHITEACRE SUBDIVISION NO.5 BY: WHITEACRE DEVELOPMENT CORP. APPLICANT HEARING DATE: MAY 1, 2018 CASE NO. H-2018-0035 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on May 1, 2018 for final plat approval pursuant to Unified Development Code (UDC) 11-613-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "PLAT SHOWING WHITEACRE SUBDIVISION NO. 5, SITUATED IN THE SOUTHEAST QUARTER OF SECTION 36, TOWNSHIP 4 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2017, BY GREGORY G. CARTER, PLS, SHEET I OF 4," is conditionally approved subject to those conditions of Staff as set forth in the ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WHITEACRE SUB 5 — FP (H-2018-0035) Page 1 of 3 staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated May 1, 2018, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein, and the response letter from Kent Brown, a true and correct copy of which is attached hereto marked "Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WMTEACRE SUB 5 — FP (H-2018-0035) Page 2 of 3 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 1 5i4l day of 32018. �QO�PTED gUG�sr Tammy de Ye/id Mayor, City f Meridian Attest: c;IY of w E IDIAN- IDAHO Z SEAL 44, C ay Cols OkV Clerk°'rhe ME- Copy ti Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: WCW Dated: `J - I �o-OHO ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WIPTEACRE SUB 5 —FP (H-2018-0035) Page 3 of 3 Exhibit A Whiteacre Subdivision No. 5– FP (H-2018-0035) PAGE 1 STAFF REPORT MEETING DATE: May 1, 2018 TO: Mayor and City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Whiteacre Subdivision No. 5 – FP (H-2018-0035) I. APPLICATION SUMMARY The applicant, Whiteacre Development Corp, has applied for final plat (FP) approval of 46 single- family residential building lots and 6 common lots on 6.85 acres of land in an R-8 (medium-density residential) zoning district, for Whiteacre Subdivision No. 5. II. STAFF RECOMMENDATION Staff recommends approval of the Whiteracre Subdivision No. 5 final plat subject to the conditions noted in Sections VI and VII below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the City Council. III. PROPOSED MOTION Approval I move to approve File Number H-2018-0035 as presented in the staff report for the hearing date of May 1, 2018, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2018-0035, as presented during the hearing on May 1, 2018, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2018-0035 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located on the west side of N. Meridian Road, between W. Ashton Drive and W. Lava Falls Drive, in the NW ¼ of Section 36, Township 4N., Range 1W. B. Applicant: Whiteacre Development Corp 701 Allen Street, Ste.104 Meridian, ID 83642 C. Owner: Whiteacre Development 701 S. Allen Street Suite 401 Meridian City Council Meeting Agenda May 15, 2018 – Page 35 of 347 Exhibit A Whiteacre Subdivision No. 5– FP (H-2018-0035) PAGE 2 Meridian, ID 83642 D. Representative: Kent Brown, Kent Brown Planning Services 3161 E. Springwood Dr. Meridian, ID 83642 V. STAFF ANALYSIS The proposed final plat depicts 46 single-family residential building lots and 6 common lots on 6.85 acres of land in an R-8 zoning district. The gross density of the proposed subdivision is 4.58 dwelling units (d.u.) per acre with a net density of 7.33 d.u. per acre. All of the lots are for single-family detached homes and must comply with the dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-6. Staff has reviewed the proposed plat and found it in compliance with the aforementioned dimensional standards. The open space provided for this phase of development includes several street buffer common lots. No amenities are proposed for this phase of the development; all were constructed with previous phases. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. The number of buildable lots and common area is the same as shown on the approved preliminary plat; therefore, staff finds the proposed final plat in substantial compliance with the approved preliminary plat. VI. SITE SPECIFIC CONDITIONS 1. The applicant shall comply with all applicable conditions of approval associated with this site (H- 2016-0019, and recorded development agreement instrument #2016-051942). 2. The applicant has until January 8, 2020, to obtain City Engineer’s signature on the final plat or apply for a time extension in accord with UDC 11-6B-7. 3. The final plat prepared by prepared by Idaho Survey Group, dated 3/14/2018, prepared by Gregory G. Carter, shall is approved as shown. 4. The submitted landscape plan prepared by South Landscape Architecture, dated 3/20/2018 is approved as shown. 7. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 8. All fencing installed on the site must comply with the fencing plan depicted on the landscape plan, the conditions in this report, and with the standards listed in UDC 11-3A-6 and 11-3A-7. The applicant is responsible for constructing fencing along all internal common lots. 9. The fencing along common lots shall meet the requirements of UDC 11-3A-7, specifically the requirement that the “lattice” portion of the fencing not impede vision by more than 20%. 10. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 11. Prior to City Engineer’s signature on the final plat, the applicant shall provide an exhibit that shows the setbacks, building envelope, and orientation of the lots and structures on all common lots. Meridian City Council Meeting Agenda May 15, 2018 – Page 36 of 347 Exhibit A Whiteacre Subdivision No. 5– FP (H-2018-0035) PAGE 3 12. The applicant shall construct homes within the proposed development consistent with the elevations approved with the recorded development agreement. 13. The applicant shall receive approval of the street names prior to signature on the final plat. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set for th in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, and prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. Meridian City Council Meeting Agenda May 15, 2018 – Page 37 of 347 Exhibit A Whiteacre Subdivision No. 5– FP (H-2018-0035) PAGE 4 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsi ble to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year -round Meridian City Council Meeting Agenda May 15, 2018 – Page 38 of 347 Exhibit A Whiteacre Subdivision No. 5– FP (H-2018-0035) PAGE 5 source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. VIII. EXHIBITS A. Vicinity Map B. Approved Preliminary Plat (dated: 02/10/16) C. Proposed Final Plat (dated: 02/07/2018) D. Proposed Landscape Plan (dated: 02/05/16) Meridian City Council Meeting Agenda May 15, 2018 – Page 39 of 347 Exhibit A Whiteacre Subdivision No. 5– FP (H-2018-0035) PAGE 6 Exhibit A – Vicinity Map Meridian City Council Meeting Agenda May 15, 2018 – Page 40 of 347 Exhibit A Whiteacre Subdivision No. 5– FP (H-2018-0035) PAGE 7 Exhibit B – Approved Preliminary Plat (dated: 02/10/16) Meridian City Council Meeting Agenda May 15, 2018 – Page 41 of 347 Exhibit A Whiteacre Subdivision No. 5– FP (H-2018-0035) PAGE 8 Exhibit C – Proposed Final Plat (dated: 03/14/2018) Meridian City Council Meeting Agenda May 15, 2018 – Page 42 of 347 Exhibit A Whiteacre Subdivision No. 5– FP (H-2018-0035) PAGE 9 Exhibit D – Proposed Landscape Plan (dated: 03/20/2018) Meridian City Council Meeting Agenda May 15, 2018 – Page 43 of 347 Exhibit A Whiteacre Subdivision No. 5– FP (H-2018-0035) PAGE 10 Meridian City Council Meeting Agenda May 15, 2018 – Page 44 of 347 For the best experience, open this PDF portfolio in Acrobat X or Adobe Reader X, or later. Get Adobe Reader Now! Meridian City Council Meeting Agenda May 15, 2018 – Page 45 of 347 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 6E Project/File Number: Item Title: Resolution No. 18-2076-A Resolution No. 18-2076-A: A Resolution Of The Mayor And The City Council Of The City Of Meridian Approving City Council President's Appointments Of City Council Members To Serve As Department Liaisons, Committee Members, Commission Ex - Officio Members, And City Area Contacts, And Providing An Effective Date. Meetina Notes 9 APPROVED CITY OF MERIDIAN RESOLUTION NO. 18-2076-A BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN APPROVING CITY COUNCIL PRESIDENT'S APPOINTMENTS OF CITY COUNCIL MEMBERS TO SERVE AS DEPARTMENT LIAISONS, COMMITTEE MEMBERS, COMMISSION EX -OFFICIO MEMBERS, AND CITY AREA CONTACTS, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Meridian City Code section 1-7-6(A), the president of the City Council is to appoint a city council member to be council liaison of each of the City departments as well as ad-hoc internal committees, and at the City Council meeting on May 15, 2018, City Council President Joe Borton did make such appointments, as set forth in ExhibitA hereto; WHEREAS, City Council members are authorized to represent the City of Meridian at, or attend on behalf of the City of Meridian, the meetings of various interagency boards, committees, and initiatives, including the Community Planning Association of Southwest Idaho, the Ada County Air Quality Board, the Meridian Rural Fire District Board, Meridian Development Corporation, Allumbaugh House Joint Powers Entity, Ada City -County Emergency Management Executive Council, and Valley Regional Transit Board; WHEREAS, pursuant to Meridian City Code section 2-1-1(C)(9), each commission shall include a City Council member to serve in an ex -officio, non-voting capacity, and at the City Council meeting on May 15, 2018, City Council President Joe Borton did make such appointments, as set forth in ExhibitA hereto; WHEREAS, in order to facilitate timely public service, there are designated five City areas, and at the City Council meeting on May 15, 2018, City Council President Joe Borton did delegate to each City Council member primary responsibility for responding to citizen inquiries originating from that City area, as set forth in Exhibits A and B hereto; and WHEREAS, by this resolution, the City Council of the City of Meridian seeks to effectuate and memorialize these appointments; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City Council members appointed by City Council President Boston to serve as liaisons to the respective departments, as set forth in ExhibitA hereto, shall fulfill the duties of such function as enumerated in Meridian City Code section 1-7-6(B). Section 2. That the City Council members appointed by City Council President Boston to serve as ex -officio members of the respective commissions, as set forth in Exhibit A hereto, shall fulfill the duties of such function as enumerated in Meridian City Code section 2-1-1(C)(9). RESOLUTION APPOINTING CITY COUNCIL LIAIsONs AND REPRESENTATIVES PAGE 1 OF 4 Section 3. That the City Council members appointed by City Council President Borton to serve as contact persons for the respective City areas, as set forth in Exhibits A and B hereto, shall have primary responsibility for responding to citizen inquiries originating from those respective City areas. Section 4. That this Resolution shall be in full force and effect immediately upon its adoption and approval. 2018. ADOPTED by the City Council of the City of Meridian, Idaho, this 15th day of May, APPROVED by the Mayor of the City of Meridian, Idaho, this 15th day of May, 2018. ATTEST: By: clav Col s ty Clerk Q -Q APPROVED: Mayor Ta ny e Weerd -city or C�Ew IDIANty- IDAHO \Z� SEAL ") RESOLUTION APPOINTING CITY COUNCIL LIAISONS AND REPRESENTATIVES PAGE 2 OF 4 EXHIBIT A CITY COUNCIL MEMBER APPOINTMENTS Seat Council Member Department Committee and City Area Liaison Commission Designation Appointment Appointment 1 Anne Little Roberts Police Historic Preservation 3 alittleroberts@meridiancity.org Commission (ex officio) c: 208-861-4799 Ada County Air Quality Board 2 Joe Boston Mayor, Clerk, Internal — City jborton@meridiancity.org Finance, IT Legislative Committee c: 208-870-3764 Allumbaugh House (alternate) COMPASS (alternate) ACEM alternate 3 Ty Palmer Fire, Meridian Rural Fire 4 typalmer@meridiancity.org Community District Board c: 208-954-6432 Development EMS JPA alternate 4 Treg Bernt Parks Parks & Recreation 1 tbernt@meridiancity.org Commission (ex officio) c: 208-409-7400 Internal - Golf Course Committee COMPASS 5 Genesis Milam Legal, HR Arts Commission (ex 2 gmilam@meridiancity.org officio) c: 208-371-6009 Solid Waste Advisory Commission (ex officio) VRT Board 6 Luke Cavener Public Works Transportation 5 lcavener@meridiancity.org Commission ex officio c: 208-695-4536 Internal — City Legislative Committee (alternate) VRT Board RESOLUTION APPOINTING CITY COUNCIL LIAISONS AND REPRESENTATIVES PAGE 3 OF 4 RESOLUTION APPOINTING CITY COUNCIL LIAISONS AND REPRESENTATIVES PAGE 4 OF 4 EXHIBIT B CITY AREAS Meridian City Council Meeting Agenda May 15, 2018 – Page 53 of 347 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 6F Project/File Number: Item Title: Axon Purchasing Agreement Meeting Notes AXON Meridian Police Dept. - Axon Sales Representative Jessica Duncan 3/22/2018 Q-159683-43181.587JD jduncan@axon.com � kx, AXON Axon Enterprise, Inc. Protect Life. 17800 N 85th St. Scottsdale , Arizona , 85255 United States Phone: (800) 978-2737 Sales Representative: Jessica Duncan Phone: Email: jduncan@axon.com Fax: BILL TO: Meridian Police Dept. - ID 1401 E. Watertower Avenue Meridian, ID 83642 US Year 1 -10/1/2018 - 9/30/2019 Item Description Axon Plans & Packages 80082 UNLIMITED BWC BUNDLE: YEAR 1 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE 80022 PRO EVIDENCE.COM LICENSE: YEAR 1 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE 80052 CAD/RMS SERVICE ADD-ON: YEAR 1 PAYMENT 0.00 TASER ASSURANCE PLAN DOCK 2 ANNUAL 87026 468.00 468.00 PAYMENT Year 2 -10/1/2019 - 9/30/2020 QUOTE: Q-159683-43181.587JD Primary Contact: Scott Colaianni (208) 846-7323 scolaianni@meridiancity.org SHIP TO: Scott Colaianni Meridian Police Dept. - ID 1401 E. Watertower Avenue Meridian, ID 83642 US Item Description Axon Plans & Packages 80083 UNLIMITED BWC BUNDLE: YEAR 2 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE 80023 PRO EVIDENCE.COM LICENSE: YEAR 2 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE 80053 CAD/RMS SERVICE ADD-ON: YEAR 2 PAYMENT Quote Expiration: 05/31/2018 Start Date: 10/01/2018 Payment Terms: Net 30 Delivery Method: Fedex - Ground Quantity List Unit Net Unit Price Total (USD) Price 95 948.00 813.55 77,287.25 3,800 0.00 0.00 0.00 25 468.00 468.00 11,700.00 750 0.00 0.00 0.00 120 180.00 180.00 21,600.00 17 336.00 336.00 5,712.00 Subtotal 116,299.25 Estimated Shipping 0.00 Taxes 0.00 Total 116,299.25 List Unit Quantity Net Unit Price Total (USD) Price 95 948.00 948.00 90,060.00 3,800 0.00 0.00 0.00 25 468.00 468.00 11,700.00 750 0.00 0.00 0.00 120 180.00 180.00 21,600.00 Q-159683-43181.587JID 2 Year 2 -10/1/2019 - 9/30/2020 (Continued) Item Description Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages (Continued) 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL 17 336.00 336.00 5,712.00 PAYMENT Subtotal 129,072.00 Taxes 0.00 Total 129, 072.00 Year 3 -10/1 /2020 - 9/30/2021 Item Description Quantity Axon Plans & Packages 0.00 80084 UNLIMITED BWC BUNDLE: YEAR 3 PAYMENT 95 85110 EVIDENCE.COM INCLUDED STORAGE 3,800 80024 PRO EVIDENCE.COM LICENSE: YEAR 3 PAYMENT 25 85110 EVIDENCE.COM INCLUDED STORAGE 750 80054 CAD/RMS SERVICE ADD-ON: YEAR 3 PAYMENT 120 TASER ASSURANCE PLAN DOCK 2 ANNUAL 0.00 87026 Total 17 PAYMENT Year 4 10/1 /2021 - 9/30/2022 Item Description Quantity Axon Plans & Packages 0.00 80085 UNLIMITED BWC BUNDLE: YEAR 4 PAYMENT 95 85110 EVIDENCE.COM INCLUDED STORAGE 3,800 80025 PRO EVIDENCE.COM LICENSE: YEAR 4 PAYMENT 25 85110 EVIDENCE.COM INCLUDED STORAGE 750 80055 CAD/RMS SERVICE ADD-ON: YEAR 4 PAYMENT 120 TASER ASSURANCE PLAN DOCK 2 ANNUAL 0.00 87026 Total 17 PAYMENT Year 5 -10/1 /2022 - 9/30/2023 Item Description Quantity Axon Plans & Packages 80086 UNLIMITED BWC BUNDLE: YEAR 5 PAYMENT 95 85110 EVIDENCE.COM INCLUDED STORAGE 3,800 Q -159683-43181.587J D 3 List Unit Price Net Unit Price Total (USD) 948.00 948.00 90,060.00 0.00 0.00 0.00 468.00 468.00 11,700.00 0.00 0.00 0.00 180.00 180.00 21,600.00 336.00 336.00 5,712.00 Subtotal 129,072.00 Taxes 0.00 Total 129,072.00 List Unit Net Unit Price Total (USD) Price 948.00 948.00 90,060.00 0.00 0.00 0.00 468.00 468.00 11,700.00 0.00 0.00 0.00 180.00 180.00 21,600.00 336.00 336.00 5,712.00 Subtotal 129,072.00 Taxes 0.00 Total 129,072.00 List Unit Price Net Unit Price Total (USD) 948.00 948.00 90,060.00 0.00 0.00 0.00 Year 5 -10/1/2022 - 9/30/2023 (Continued) Item Description Quantity Axon Plans & Packages (Continued) 80026 PRO EVIDENCE.COM LICENSE: YEAR 5 PAYMENT 25 85110 EVIDENCE.COM INCLUDED STORAGE 750 80056 CAD/RMS SERVICE ADD-ON: YEAR 5 PAYMENT 120 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL 17 PAYMENT 10/1/2023-4/30/2024 Item Description Axon Plans & Packages 80056 CAD/RMS SERVICE ADD-ON: YEAR 5 PAYMENT 180.00 TASER ASSURANCE PLAN DOCK 2 ANNUAL 87026 336.00 336.00 PAYMENT 80086 UNLIMITED BWC BUNDLE: YEAR 5 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE 80026 PRO EVIDENCE.COM LICENSE: YEAR 5 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE Quantity 120 17 95 3,800 25 750 Q-159683-43181.5871 D 4 List Unit Price Net Unit Price Total (USD) 468.00 468.00 11,700.00 0.00 0.00 0.00 180.00 180.00 21,600.00 336.00 336.00 5,712.00 0.00 Subtotal 129,072.00 0.00 Taxes 0.00 Total 129,072.00 List Unit Price Net Unit Price Total (USD) 105.00 105.00 12, 600.00 196.00 196.00 3,332.00 553.00 553.00 52,535.00 0.00 0.00 0.00 273.00 273.00 6,825.00 0.00 0.00 0.00 Subtotal 75,292.00 Taxes 0.00 Total 75,292.00 Grand Total 1 707,879.25 �� AXON Discounts (USD) Quote Expiration: 05/31/2018 List Amount 720,652.00 Discounts 12,772.75 Total 707,879.25 *Total excludes applicable taxes and shipping Summary of Payments Payment Amount (USD) Year 1 - 10/1/2018 - 9/30/2019 116,299.25 Year 2 - 10/1/2019 - 9/30/2020 129,072.00 Year 3 - 10/1/2020 - 9/30/2021 129,072.00 Year 4 10/1/2021 - 9/30/2022 129,072.00 Year 5 - 10/1/2022 - 9/30/2023 129,072.00 10/1/2023-4/30/2024 75,292.00 Grand Total 707,879.25 Q-159683-43181.587) D Notes This quote terminates contracts 9257 (Q-86199 and Q-104623) and 3283 (Q-21595, Q-29906, Q-90060, Q-104610, Q-133907) and their respective TAP contracts and begins anew 67 month term. A credit for previously paid services in the amount of $12,772.74 has been applied to year one, this credit is contingent on a 10/1/2018 start date and all outstanding invoices paid in full Hardware from prior contracts will continue to be covered under warranty and TAP contract created from this quote. This existing hardware will be allotted 3 TAP refreshes, the first in June of 2019 and two more in 30 and 60 month increments from that refresh. Axon's Sales Terms and Conditions By signing this document, you certify that you have read and agree to the provisions set forth in this document and Axon's Master Services and Purchasing Agreement (MSPA), posted at httas://www.axon.com/legal/sales-terms-and-conditions, as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. You represent that you are legally authorized to sign this Agreement on behalf of your entity. If you do not have this authority, please do not sign this document. Signature: Name (Print): E j -r-` L n ✓a PO# (Or write N/A): Date: -5- 7 - .2618 Title: C i -t 1 e th Please sign and email to Jessica Duncan at jduncan@axon.com or fax to Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buv.axon.com Quote: Q-159683-43181.587JD Protect Life'© and TASERO are registered trademarks of Axon Enterprise, Inc, registered in the U.S. @ 2013 Axon Enterprise, Inc. All rights reserved. Q-159683-43181.5871 D L. AXON Master Services and Purchasing Agreement This Master Services and Purchasing Agreement (the Agreement) by and between Axon Enterprise, Inc., (Axon or Party) a Delaware corporation having its principal place of business at 17800 N 85th Street, Scottsdale, Arizona, 85255, and Meridian Police Department (Agency, Party or collectively Parties), is entered into the later of (a) the last signature date on this Agreement, or (b) the signature date on the quote (the Effective Date). This Agreement sets forth the terms and conditions for the purchase, delivery, use, and support of Axon Products and Services as detailed in Quote #Q-159683 (the Quote), which is hereby incorporated by reference. As of October 1, 2018, this Agreement also terminates the following quotes and their respective existing Technology Assurance Plan (TAP) contract and begins a new 67 -month term: Q-86199, Q-104623, Q- 21595, Q-29906, Q-90060, Q-104610, and Q-133907 ("Prior Quotes"). A credit for previously paid services in the amount of $12,772.74 ("Credit") has been applied to year one of the Quote. This is also reflected on p.5 of the Quote as a "Discount". The Credit is contingent upon: (1) a start date of October 1, 2018, and (2) the Agency paying all outstanding invoices in full. The hardware from the Prior Quotes will continue to be covered under warranty under the TAP Appendix terms in this Agreement. The existing hardware under the Prior Quotes will be allotted 3 TAP upgrades, as further described in the TAP Appendix. These upgrades will occur at the following times: June 2019, December 2021, and June 2024. In consideration of this Agreement, the Parties agree as follows: Term. This Agreement will commence on the Effective Date and will remain in full force and effect until terminated by either Party. The Agency may renew the terms and conditions of this Agreement for an additional 5 years upon the execution of a new pricing Quote. New products and services may require additional terms and conditions. Axon services will not be authorized until a signed Quote or Purchase Order is accepted by Axon, whichever is first. 2 Definitions. "Confidential Information" means all nonpublic information disclosed by Axon, Axon affiliates, business partners of Axon or their respective employees, contractors or agents that is designated as confidential or that, given the nature of the information or circumstances surrounding its disclosure, reasonably should be understood to be confidential. "Evidence.com Service" means Axon web services for Evidence.com, the Evidence.com site, Evidence Sync software, Axon Capture App, Axon View App, other software, maintenance, storage, and any product or service provided by Axon under this Agreement for use with Evidence.com. This does not include any third -parry applications, hardware warranties, or my.evidence.com services. "Products" means all hardware, software, cloud based services, and software maintenance releases and updates provided by Axon under this Agreement. "Quote" is Quote # Q-159683. The Quote is an offer to sell, and is valid only for products and services listed on the quote at prices on the quote. Any terms and conditions contained within the Agency's purchase order in response to the Quote will be null and void and shall have no force or effect. Axon is not responsible for pricing, typographical, or other errors in any offer by Axon and Axon reserves the right to cancel any orders resulting from such errors. Tllle: Mauer Servlcce and P—h.ing Agreement between Axon end Ag.eq Department SeledCutemer S..!- Page 1 of 16 Ve"W:4.0 Releam De le: 41111018 44k,k, AXON "Services" means all services provided by Axon pursuant to this Agreement. 3 Payment Terms. Axon invoices upon shipment, unless otherwise specified in the Quote. Invoices are due to be paid within 30 days of the date of invoice, unless otherwise specified by Axon. All orders are subject to prior credit approval. Payment obligations are non -cancelable, fees paid are non-refundable, and all amounts payable will be made without setoff, deduction, or withholding. If a delinquent account is sent to collections, the Agency is responsible for all collection and attorneys' fees. In the event the Agency chooses a phased deployment for the Products in the Quote, the Quote pricing is subject to change if the phased deployment changes. 4 Taxes. Unless Axon is provided with a valid and correct tax exemption certificate applicable to the purchase and ship -to location, the Agency is responsible for sales and other taxes associated with the order. 5 Shipping: Title: Risk of Loss: Re-jection. Axon reserves the right to make partial shipments and Products may ship from multiple locations. All shipments are FOB Shipping Point via common carrier and title and risk of loss pass to the Agency upon delivery to the common carrier by Axon. The Agency is responsible for any shipping charges on the Quote. Shipping dates are estimates only. The Agency may reject Products that do not match the Products listed in the Quote, are damaged, or non-functional upon receipt (Nonconforming Product) by providing Axon written notice of rejection within 10 days of shipment. In the event the Agency receives a Nonconforming Product, the Agency's sole remedy is to return the Product to Axon for repair or replacement as further described in the Warranties Section. Failure to notify Axon within the 10 -day rejection period will be deemed as acceptance of Product. 6 Returns. All sales are final and no refunds or exchanges are allowed, except for warranty returns or as provided by state or federal law. 7 Warranties. 7.1 Hardware Limited Warranty. Axon warrants that its law enforcement hardware Products are free from defects in workmanship and materials for a period of ONE (1) YEAR from the date of receipt. Extended warranties run from the date of purchase of the extended warranty through the balance of the 1 -year limited warranty term plus the term of the extended warranty measured from the date of expiration of the 1 -year limited warranty. CEW cartridges and Smart cartridges that are expended are deemed to have operated properly. Axon -manufactured accessories are covered under a limited 90 -DAY warranty from the date of receipt. Non -Axon manufactured accessories, including all Apple and Android devices, are covered under the manufacturer's warranty. In the event of a warranty claim for an Apple or Android device, the Agency should contact the manufacturer. If Axon determines that a valid warranty claim is received within the warranty period, as further described in the Warranty Limitations section, Axon agrees to repair or replace the Product. Axon's sole responsibility under this warranty is to either repair or replace with the same or like Product, at Axon's option. 7.2 Warranty Limitations. 7.2.1 The warranties do not apply to and Axon will not be responsible for any loss, data Tld.: M.v.r S.rvlc.. end Pu hndng Agreement belie A... end Ag. y D.pertm.nt SoledCwtomer Servfro Page 2 of 16 v.n,lon: 1.0 H...... Det.: 4!2!2016 AXON loss, damage, or other liabilities arising from damage; (a) from failure to follow instructions relating to the Product's use; (b) caused by use with non -Axon products or from the use of cartridges, batteries or other components that are not manufactured or recommended by Axon; (c) caused by abuse, misuse, intentional or deliberate damage to the Product, or force majeure; (d) to a Product or part that has been repaired or modified by persons other than Axon authorized personnel or without the written permission of Axon; or (e) to any Axon Product whose serial number has been removed or defaced. 7.2.2 To the extent permitted by law, the warranties and the remedies set forth above are exclusive and Axon disclaims all other warranties, remedies, and conditions, whether oral or written, statutory, or implied, as permitted by applicable law. If statutory or implied warranties cannot be lawfully disclaimed, then all such warranties are limited to the duration of the express warranty described above and limited by the other provisions contained in this Agreement. 7.2.3 Axon's cumulative liability to any Party for any loss or damage resulting from any claims, demands, or actions arising out of or relating to any Axon Product will not exceed the purchase price paid to Axon for the Product or if for Services, the amount paid for such Services over the prior 12 months preceding the claim. In no event will either Party be liable for any direct, special, indirect, incidental, exemplary, punitive or consequential damages, however caused, whether for breach of warranty, breach of contract, negligence, strict liability, tort or under any other legal theory. 7.3 Warranty Returns. If a valid warranty claim is received by Axon within the warranty period, Axon agrees to repair or replace the Product that Axon determines in its sole discretion to be defective under normal use, as defined in the Product instructions. Axon's sole responsibility under this warranty is to either repair or replace with the same or like Product, at Axon's option. 7.3.1 For warranty return and repair procedures, including troubleshooting guides, please go to Axon's websites www.axon.com/support or www.evidence.com, as indicated in the appropriate Product user manual or quick start guide. 7.3.2 Before delivering Product for warranty service, it is the Agency's responsibility to upload the data contained in the Product to the Evidence.com Service or download the Product data and keep a separate backup copy of the contents. Axon is not responsible for any loss of software programs, data, or other information contained on the storage media or any other part of the Product. 7.3.3 A replacement Product will be new or like new and have the remaining warranty period of the original Product or 90 days from the date of replacement or repair, whichever period is longer. When a Product or part is exchanged, any replacement item becomes Agency's property and the replaced item becomes Axon's property. Product Warnings. See Axon's website at www.axon.com/legal for the most current Axon product warnings. 9 Design Changes. Axon reserves the right to make changes in the design of any of Axon's products and services without incurring any obligation to notify the Agency or to make the same change to Tflle: Martet Sorvlaae end Purchealn0 Agreementbet eon Aeonend A9.n y Depamm a SaleNLuet.— Servfee Page 3 of 16 Venlan: 1,0 Release Date: IJffi010 L. AXON products and services previously purchased. 10 Insurance. Axon will maintain, at Axon's own expense and in effect during the Term, Commercial General Liability Insurance, and Workers' Compensation Insurance and Commercial Automobile Insurance, and will furnish certificates of insurance or self-insurance upon request. 11 Indemnification. Axon will indemnify and defend the Agency's officers, directors, and employees (Agency Indemnitees) from and against all claims, demands, losses, liabilities, reasonable costs and expenses arising out of a claim by a third party against an Agency Indemnitee resulting from any negligent act, error or omission, or willful misconduct of Axon under or related to this Agreement, except in the case of negligent acts, omissions or willful misconduct of the Agency or claims that fall under Workers Compensation coverage. 12 IP Rights. Axon owns and reserves all right, title, and interest in the Axon Products and Services, and related software, as well as any suggestions made to Axon. 13 IP Indemnification. Axon will defend, indemnify, and hold the Agency Indemnitees harmless from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or relating to any third -party claim alleging that use of Axon Products or Services as permitted under this Agreement infringes or misappropriates the intellectual property rights of a third party. The Agency must provide Axon with prompt written notice of such a claim, tender to Axon the defense or settlement of such a claim at Axon's expense, and cooperate fully with Axon in the defense or settlement of such a claim. Axon has no liability to the Agency or any third party if any alleged infringement or claim of infringement is to any extent based upon: (a) any modification of the Evidence.com Service by the Agency or any third party not approved by Axon; (b) use of the Evidence.com Service in connection or in combination with equipment, devices, or services not approved or recommended by Axon; (c) the use of Evidence.com Service other than as permitted under this Agreement or in a manner for which it was not intended; or (d) the use of other than the most current release or version of any software provided by Axon as part of or in connection with the Evidence.com Service. Nothing in this Section will affect any warranties in favor of the Agency that are otherwise provided in or arise out of this Agreement. 14 Agency Responsibilities. The Agency is responsible for (i) use of Axon Products (including any activities under the Agency Evidence.com account and use by Agency employees and agents), (ii) breach of this Agreement or violation of applicable law by the Agency or any of the Agency's end users, (iii) Agency Content or the combination of Agency Content with other applications, content or processes, including any claim involving alleged infringement or misappropriation of third party rights by Agency Content or by the use of Agency Content, (iv) a dispute between the Agency and any third party over Agency use of Axon Products or the collection or use of Agency Content, (v) any hardware or networks that the Agency connects to the Evidence.com Service, and (vi) any security settings the Agency establishes to interact with or on the Evidence.com Service. 15 Termination. 15.1 By Either Party. Either Party may terminate for cause upon 30 days advance notice to the THIO: Mwor S-1cue and Purchafing Agmemonlbalwoon Axon and Agency Depadmenb SeladCmlomer S.M. Page 4 of 16 VeMen; 4.0 Relaato Data: 4!112018 {AXON other Party if there is any material default or breach of this Agreement by the other Party, unless the defaulting Party has cured the material default or breach within the 30 -day notice period. In the event that the Agency terminates this Agreement due to Axon's failure to cure the material breach or default, Axon will issue a refund of any prepaid amounts on a prorated basis from the date of notice of termination. 15.2 By Agency. The Agency is obligated to pay the fees under this Agreement as may lawfully be made from funds budgeted and appropriated for that purpose during the Agency's then current fiscal year. In the event that sufficient funds will not be appropriated or are not otherwise legally available to pay the fees required under this Agreement, this Agreement may be terminated by the Agency. The Agency agrees to deliver notice of termination under this Section at least 90 days prior to the end of the Agency's then current fiscal year, or as soon as reasonably practicable under the circumstances. 15.3 Effect of Termination. Upon any termination of this Agreement: (a) all Agency rights under this Agreement immediately terminate; (b) the Agency remains responsible for all fees and charges incurred through the date of termination; and (c) Payment Terms, Warranty, Product Warnings, Indemnification, and Agency Responsibilities Sections, as well as the Evidence.com Terms of Use Appendix Sections on Agency Owns Agency Content, Data Storage, Fees and Payment, Software Services Warranty, IP Rights and License Restrictions will continue to apply in accordance with their terms. If the Agency purchases Products for a value less than the Manufacturer's Suggested Retail Price (MSRP) and this Agreement is terminated before the end of the term then (a) the Agency will be invoiced for the remainder of the MSRP for the Products received and not already paid for; or (b) only in the case of termination for non - appropriations, return the Products to Axon within 30 days of the date of termination. For bundled Products, the MSRP is the value of all standalone components of the bundle. 16 General. 16.1 Confidentiality. Both Parties will take all reasonable measures to avoid disclosure, dissemination or unauthorized use of either Party's Confidential Information. Except as required by applicable law, neither Party will disclose either Partys Confidential Information during the Term or at any time during the 5 -year period following the end of the Term. Unless the Agency is legally required to disclose Axon's pricing, all Axon pricing is considered confidential and competition sensitive. To the extent required by law, Agency will provide notice to Axon prior to any such disclosure. Notwithstanding the above, Axon retains the right to publicly announce information pertaining to this Agreement. As a publicly traded company, Axon has a duty to provide shareholders with information on material agreements. 16.2 Excusable delays. Axon will use commercially reasonable efforts to deliver all Products and Services ordered as soon as reasonably practicable. In the event of interruption of any delivery due to causes beyond Axon's reasonable control, Axon has the right to delay or terminate the delivery with reasonable notice. 16.3 Force Majeure. Neither Parry will be liable for any delay or failure to perform any obligation under this Agreement where the delay or failure results from any cause beyond the Parties' Title: McA-5-1—end P—he&g Agreement bo.—A—end Ap -y pePedmen snlewc d.—S-1- Page 5 of 16 Vonlon: 1,0 Release Mo: IM018 Jk&, AXON reasonable control, including acts of God, labor disputes or other industrial disturbances, systemic electrical, telecommunications, or other utility failures, earthquake, storms or other elements of nature, blockages, embargoes, riots, acts or orders of government, acts of terrorism, or war. 16.4 Proprietary Information. The Agency agrees that Axon has and claims various proprietary rights in the hardware, firmware, software, and the integration of ancillary materials, knowledge, and designs that constitute Axon products and services, and that the Agency will not directly or indirectly cause any proprietary rights to be violated. 16.5 Independent Contractors. The Parties are independent contractors. Neither Party, nor any of their respective affiliates, has the authority to bind the other. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary, or employment relationship between the Parties. 16.6 No Third -Party Beneficiaries. This Agreement does not create any third -party beneficiary rights in any individual or entity that is not a party to this Agreement. 16.7 Non-discrimination and Equal Opportunity. During the performance of this Agreement, neither the Parties nor the Party's employees will discriminate against any person, whether employed by a Party or otherwise, on the basis of basis of race, color, religion, gender, age, national origin, handicap, marital status, or political affiliation or belief. In all solicitations or advertisements for employees, agents, subcontractors or others to be engaged by a Party or placed by or on behalf of a Party, the solicitation or advertisement shall state all qualified applicants shall receive consideration for employment without regard to race, color, religion, gender, age, national origin, handicap, marital status, or political affiliation or belief. 16.8 U.S. Government Rights. Any Evidence.com Service provided to the U.S. Government as "commercial items," "commercial computer software," "commercial computer software documentation," and "technical data" will have the same rights and restrictions generally applicable to the Evidence.com Service. If the Agency is using the Evidence.com Services on behalf of the U.S. Government and these terms fail to meet the U.S. Government's needs or are inconsistent in any respect with federal law, the Agency will immediately discontinue use of the Evidence.com Service. The terms "commercial item," "commercial computer software," "commercial computer software documentation," and "technical data" are defined in the Federal Acquisition Regulation and the Defense Federal Acquisition Regulation Supplement. 16.9 Import and Export Compliance. In connection with this Agreement, each Party will comply with all applicable import, re- import, export, and re-export control laws and regulations. 16.10 Assignment. Neither Party may assign or otherwise transfer this Agreement without the prior written approval of the other Party. Axon may assign or otherwise transfer this Agreement or any of its rights or obligations under this Agreement without consent (a) for financing purposes, (b) in connection with a merger, acquisition or sale of all or substantially all of its assets, (c) as part of a corporate reorganization, or (d) to an affiliate or subsidiary corporation. Subject to the foregoing, this Agreement will be binding upon the Parties and Tide: Master Sornkgon oe and Puatasing Agreement between Axon end Ary Uepettn.nt SeleslC.0orn.r S-A. Page 6 of 16 Venian: 4.0 lialoase Oaie: 4fH1018 �1 AXON their respective successors and assigns. 16.11 No Waivers. The failure by either Party to enforce any provision of this Agreement will not constitute a present or future waiver of the provision nor limit the Party's right to enforce the provision at a later time. 16.12 Severability. This Agreement is contractual and not a mere recital. If any portion of this Agreement is held to be invalid or unenforceable, the remaining portions of this Agreement will remain in full force and effect. 16.13 Governing Law; Venue. The laws of the state where the Agency is physically located, without reference to conflict of law rules, govern this Agreement and any dispute of any sort that might arise between the Parties. The United Nations Convention for the International Sale of Goods does not apply to this Agreement. 16.14 Notices. All communications and notices to be made or given pursuant to this Agreement must be in the English language. Notices provided by posting on the Agency's Evidence.com site will be effective upon posting and notices provided by email will be effective when the email was sent. Notices provided by personal delivery will be effective immediately. Contact information for notices: Axon: Axon Enterprise, Inc. Attn: Contracts 17800 N. 85th Street Scottsdale, Arizona 85255 contracts@axon.com Agency: Meridian City Clerk 33 E. Broadway Avenue Meridian, ID 83642 16.15 Entire Agreement. This Agreement, including the Appendices attached hereto, and the Quote provided by Axon, represents the entire agreement between the Parties, except that it is the intent of the Parties that this Agreement shall act as a master agreement governing all subsequent purchases by Agency of Axon products, and all subsequent quotes for the same products or services accepted by Agency shall also be incorporated by reference as a Quote. This Agreement supersedes all prior or contemporaneous representations, understandings, agreements, or communications between the Parties, whether written or verbal, regarding the subject matter of this Agreement. No modification or amendment of any portion of this Agreement will be effective unless in writing and signed by the Parties to this Agreement. If Axon provides a translation of the English language version of this Agreement, the English language version of the Agreement will control if there is any conflict. 16.16 Counterparts. If this Agreement form requires the signatures of the Parties, then this Agreement may be executed by electronic signature in multiple counterparts, each of which is considered an original. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly executed. Each Party warrants and represents that its respective signatories, whose signatures appear below, have been and are, on the date of signature, duly authorized to execute this Agreement. Tide:Mader S-1— end P—heoing Ag—...t hot—. Avon and Agency Npadmenc S.I-ICUA.—S-A- Page 7 of 16 VZ.1-: 4.0 Release Data: ArM018 4k,k-,AXON Axon Enterprise, Inc. Signature: Name: Nober-t f) r�SC.G1\ Title: V o+ Date; 112 1701$ Meridian Police Department Signature: /1 X�� Name: Jeff Lav y Title: Chief of Police Date:5-- 7-�70� CITY OF ME Signatur Name: Tarr�mjWyeerd Title: Mayor Date: 6 / l !� / —V/ ATTEST: Signal Name Title: Date: Title: Neater Servlcw and PUmhaeing Agfeementbetween Axon and Agency Department Salesf temel semis Page 8 of 16 VeZWent 4.0 oeao Data: AW01E Evidence.com Terms of Use Appendix 1 Evidence.com Subscription Term. The Evidence.com Subscription Term will begin after shipment of the Axon body worn cameras. If shipped in 1 st half of the month, the start date is on the list of the following month. If shipped in the last half of the month, the start date is on the 15th of the following month. For phased deployments, the Evidence.com Subscription begins upon the shipment of the first phase. For purchases that consist solely of Evidence.com licenses, the Subscription will begin upon the Effective Date. 2 Access Rights. "Agency Content" means software, data, text, audio, video, images or other Agency content or any of the Agency's end users (a) run on the Evidence.com Service, (b) cause to interface with the Evidence.com Service, or (c) upload to the Evidence.com Service under the Agency account or otherwise transfer, process, use or store in connection with the Agency account. Upon the purchase or granting of a subscription from Axon and the opening of an Evidence.com account, the Agency will have access and use of the Evidence.com Service for the storage and management of Agency Content during the Evidence.com Subscription Term. The Evidence.com Service and data storage are subject to usage limits. The Evidence.com Service may not be accessed by more than the number of end users specified in the Quote. If Agency becomes aware of any violation of this Agreement by an end user, the Agency will immediately terminate that end user's access to Agency Content and the Evidence.com Services. For Evidence.com Lite licenses, the Agency will have access and use of Evidence.com Lite for only the storage and management of data from TASER CEWs and the TASER CAM during the subscription Term. The Evidence.com Lite Service may not be accessed to upload any non-TASER CAM video or any other files. 3 Agency Owns Agency Content. The Agency controls and owns all right, title, and interest in and to Agency Content and except as otherwise outlined herein, Axon obtains no interest in the Agency Content, and the Agency Content are not business records of Axon. The Agency is solely responsible for the uploading, sharing, withdrawal, management and deletion of Agency Content. Axon will have limited access to Agency Content solely for providing and supporting the Evidence.com Service to the Agency and Agency end users. The Agency represents that the Agency owns Agency Content; and that none of Agency Content or Agency end users' use of Agency Content or the Evidence.com Service will violate this Agreement or applicable laws. 4 Evidence.com Data Security. 4.1. Generally. Axon will implement commercially reasonable and appropriate measures designed to secure Agency Content against accidental or unlawful loss, access or disclosure. Axon will maintain a comprehensive Information Security Program (ISP) that includes logical and physical access management, vulnerability management, configuration management, incident monitoring and response, encryption of digital evidence uploaded, security education, risk management, and data protection. The Agency is responsible for maintaining the security of end user names and passwords TAbo M. W S—k.s mA Pw0a.1.9 Agr.. W I»I— A... .m Ag—V Page 9 of 16 U.P.rtn.nl' S.IOJCV/lOm.r$wVlc. : :... Re U.,.:.:knw 4IL301p and taking steps to maintain appropriate security and access by end users to Agency Content. Login credentials are for Agency internal use only and Agency may not sell, transfer, or sublicense them to any other entity or person. The Agency agrees to be responsible for all activities undertaken by the Agency, Agency employees, Agency contractors or agents, and Agency end users that result in unauthorized access to the Agency account or Agency Content. Audit log tracking for the video data is an automatic feature of the Services that provides details as to who accesses the video data and may be downloaded by the Agency at any time. The Agency shall contact Axon immediately if an unauthorized third parry may be using the Agency account or Agency Content or if account information is lost or stolen. 4.2. FBI CJIS Security Addendum. Axon agrees to the terms and requirements set forth in the Federal Bureau of Investigation (FBI) Criminal justice Information Services (CJIS) Security Addendum for the Term of this Agreement. 5 Axon's Support. Axon will make available updates as released by Axon to the Evidence.com Services. The Agency is responsible for maintaining the computer equipment and Internet connections necessary for use of the Evidence.com Services. 5.1. Support of Android Applications, For Android applications, including Axon View, Axon Device Manager, and Axon Capture, Axon will use reasonable efforts to continue supporting previous version of such applications for 45 days after the change. In the event Agency does not update their Android application to the most current version within 45 days of release, Axon may disable the application or force updates to the non -supported application. 6 Data Privacy. Axon will not disclose Agency Content or any information about the Agency except as compelled by a court or administrative body or required by any law or regulation. Axon will give notice if any disclosure request is received for Agency Content so the Agency may file an objection with the court or administrative body. The Agency agrees to allow Axon access to certain information from the Agency in order to; (a) perform troubleshooting services upon request or as part of Axon's regular diagnostic screenings; (b) enforce this agreement or policies governing use of Evidence.com Services; or (c) perform analytic and diagnostic evaluations of the systems. 7 Data Storage. Axon will determine the locations of the data centers in which Agency Content will be stored and accessible by Agency end users. For United States customers, Axon will ensure that all Agency Content stored in the Evidence.com Services remains within the United States, including any backup data, replication sites, and disaster recovery sites. Axon may transfer Agency Content to third parties for the purpose of storage of Agency Content. Third party subcontractors responsible for storage of Agency Content are contracted by Axon for data storage services. Ownership of Agency Content remains with the Agency. For use of an Unlimited Evidence.com License, unlimited data may be stored in the Agency's Evidence.com account only if the data originates from an Axon Body Worn Camera or Axon Capture device. Axon reserves the right to charge additional fees for exceeding purchased storage amounts or for Axon's assistance in the downloading or exporting of Tltla: Nail., S.M.....d PW h.,l.g ggroo t biMoen A... o.d gg.nry Page 10 of 16 Dop.mnant: S.lo✓Cp.tcmer S—Im V.nlan: 4.D It.1e..e Dole: uvsote Agency Content. Axon may place into archival storage any data stored in the Agency's Evidence.com accounts that has not been viewed or accessed for 6 months. Data stored in archival storage will not have immediate availability, and may take up to 24 hours to access. 8 Suspension of Evidence.com Services. Axon may suspend Agency access or any end user's right to access or use any portion or all of the Evidence.com Services immediately upon notice, in accordance with the following: 8.1. The Termination provisions of the Master Service Agreement apply; 8.2. The Agency or an end user's use of or registration for the Evidence.com Services (i) poses a security risk to the Evidence.com Services or any third party, (ii) may adversely impact the Evidence.com Services or the systems or content of any other customer, (iii) may subject Axon, Axon's affiliates, or any third party to liability, or (iv) may be fraudulent; 8.3. If Axon suspends the right to access or use any portion or all of the Evidence.com Services, the Agency remains responsible for all fees and charges incurred through the date of suspension without any credits for any period of suspension. Axon will not delete any of Agency Content on Evidence.com as a result of a suspension, except as specified elsewhere in this Agreement. 9 Software Services Warranty. Axon warrants that the Evidence.com Services will not infringe or misappropriate any patent, copyright, trademark, or trade secret rights of any third party. Axon disclaims any warranties or responsibility for data corruption or errors before the data is uploaded to the Evidence.com Services. 10 License Restrictions. Neither the Agency nor any Agency end users (including, without limitation, employees, contractors, agents, officers, volunteers, and directors), may, or may attempt to: (a) permit any third party to access the Evidence.com Services, except as permitted in this Agreement; (b) modify, alter, tamper with, repair, or otherwise create derivative works of any of the Evidence.com Services; (c) reverse engineer, disassemble, or decompile the Evidence.com Services or apply any other process or procedure to derive the source code of any software included in the Evidence.com Services, or allow any others to do the same; (d) access or use the Evidence.com Services with the intent to gain unauthorized access, avoid incurring fees or exceeding usage limits or quotas; (e) copy the Evidence.com Services in whole or part, except as expressly permitted in this Agreement; (f) use trade secret information contained in the Evidence.com Services, except as expressly permitted in this Agreement; (g) resell, rent, loan, or sublicense the Evidence.com Services; (h) access the Evidence.com Services in order to build a competitive product or service or copy any features, functions, or graphics of the Evidence.com Services; (i) remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and trademark notices) of Axon's or Axon's licensors on or within the Evidence.com Services or any copies of the Evidence.com Services; or (j) use the Evidence.com Services to store or transmit infringing, libelous, or otherwise unlawful or tortious material, to store or transmit material in violation of third party privacy rights, or to store or transmit malicious code. All licenses granted in this Agreement are conditional on continued compliance this Agreement, and will immediately and automatically terminate if the Agency does not comply with any term or condition of this Agreement. The Agency may only use Axon's trademarks in accordance with the Axon Trademark Use Guidelines (located at www.axon.com). Tlgo: Venter S -1—..d P—he.I.g Ag --t bol—A.- end Ag—y Page 11 of 16 P.p. rt_I, S.I.JCu.tom.r 5—k. .1— 4.0 V. Z... V.W 072018 11 After Termination. Axon will not delete any Agency Content as a result of a termination during a period of 90 days following termination. During this 90 -day period the Agency may retrieve Agency Content only if all amounts due have been paid (there will be no application functionality of the Evidence.com Services during this 90 -day period other than the ability to retrieve Agency Content). The Agency will not incur any additional fees if Agency Content is downloaded from Evidence.com during this 90 -day period. Axon has no obligation to maintain or provide any Agency Content after this 90 -day period and will thereafter, unless legally prohibited delete all of Agency Content stored in the Evidence.com Services. Upon request, Axon will provide written proof that all Agency Content has been successfully deleted and fully removed from the Evidence.com Services. 12 Post -Termination Assistance. Axon will provide Agency with the same post -termination data retrieval assistance that Axon generally makes available to all customers. Requests for Axon to provide additional assistance in downloading or transferring Agency Content, including requests for Axon's Data Egress Services, will result in additional fees and Axon will not warrant or guarantee data integrity or readability in the external system. T11.: MaeorS-1—Ind Pa hm1,9AgmamortbonIr. AaonInd Agonry Page 12 of 16 Ua WdmenL' S.1.0corlomar S.M_ V. Men: a 0 RW.— Uel.: U 18 Technology Assurance Plan Appendix The Technology Assurance Plan ('TAP") is an optional plan the Agency may purchase. If TAP is included on the Quote, this TAP Appendix applies. TAP may be purchased as a standalone plan. TAP for Axon body worn cameras is also included as part of the Unlimited Evidence.com License, as well as under the Officer Safety Plan. TAP provides hardware extended warranty coverage, Spare Products, and a hardware refresh. TAP only applies to the Axon hardware Products listed in the Quote. 1 TAP Warranty Coverage. TAP includes the extended warranty coverage described in the current hardware warranty. TAP warranty coverage starts at the end of the Hardware Limited Warranty term and continues as long as the Agency continues to pay the required annual fees for TAP. TAP for Axon body worn cameras also includes free replacement of the Axon Flex controller battery and Axon Body battery during the TAP Term for any failure that is not specifically excluded from the Hardware Warranty. 2 TAP Term. For all hardware, including hardware purchased under Prior Quotes, hardware purchased under the Quote, and hardware purchased under subsequent quotes, the TAP Term will run for 67 months from October 1, 2018. 3 SPARE Product. Axon will provide a predetermined number of spare Products for those hardware items and accessories listed in the Quote (Spare Products) to keep at the Agency location to replace broken or non-functioning units in order to improve the availability of the units to officers in the field. The Agency must return to Axon, through Axon's Return Merchandise Authorization (RMA) process, any broken or non-functioning units for which a Spare Product is utilized, and Axon will repair the non-functioning unit or replace with a replacement Product. Axon will repair or replace the unit that fails to function for any reason not excluded by the TAP warranty coverage, during the TAP Term with the same Product or a like Product, at Axon's sole option. 4 TAP Upgrade Models. Any Products replaced within 6 months prior to the scheduled upgrade will be deemed the upgrade. Within 30 days of receiving an upgrade, the Agency must return the original Products to Axon or destroy the Products locally and provide a certificate of destruction to Axon that includes the serial numbers for the destroyed Products. If the Agency does not return the Products to Axon or destroy the Products, Axon will deactivate the serial numbers for the Products received by the Agency. 5 TAP for Axon Body Worn Cameras. If the Agency purchases 3 years of Evidence.com Unlimited Licenses or TAP as a stand-alone service and makes all payments, Axon will provide the Agency with a new Axon body worn camera (Body Worn Upgrade Model) 3 years after the TAP Term begins. If the Agency purchases 5 years of Evidence.com Unlimited Licenses, OSP, or TAP as a stand-alone service and makes all payments, Axon will provide the Agency with a Body Worn Upgrade Model in June 2019, December 2021,,and June 2024.. 5.1. TAP as a stand-alone. If the Agency purchased TAP for Axon cameras as a stand- alone service, then Axon will upgrade the Axon camera (and controller if applicable), TItM: YnrterSarvlemandPurchaafngAgr .ntbmwaanAxonandA9.r%W Page 13 of 16 Dapa,W,eni, Sal-Tuat—, S-1ce V"1a 4.0 R:.— Delo: OMNI) free of charge, with a new on -officer video camera that is the same Product or a like Product, at Axon's sole option. Axon makes no guarantee that the Body Worn Upgrade Model will utilize the same accessories or Dock. If the Agency would like to change product models for the Body Worn Upgrade Model, then the Agency must pay the price difference in effect at the time of the upgrade between the MSRP for the offered Body Worn Upgrade Model and the MSRP for the model that will be acquired. No refund will be provided if the MSRP of the new model is less than the MSRP of the offered Body Worn Upgrade Model. 5.2. OSP or Unlimited TAP. If the Agency purchased an Unlimited License or OSP, then Axon will upgrade the Axon camera (and controller if applicable), free of charge, with a new on -officer video camera of the Agency's choice. 6 TAP Dock Upgrade Models. If the Agency purchased TAP for the Axon Docks, or if the Agency purchased OSP, Axon will upgrade the Dock free of charge, with a new Dock with the same number of bays that is the same product or a like product, at Axon's sole option (Dock Upgrade Model). If the Agency purchased 3 years of Dock TAP, Axon will provide the Dock Upgrade Model 3 years after the TAP term begins. If the Agency purchased 5 years of Dock TAP, Axon will provide the Dock Upgrade Model in June 2019, December 2021, and June 2024.. If the Agency would like to change product models for the Dock Upgrade Model or add additional bays, then the Agency must pay the price difference in effect at the time of the upgrade between the MSRP for the offered Dock Upgrade Model and the MSRP for the model desired. No refund will be provided if the MSRP of the new model is less than the MSRP of the offered Dock Upgrade Model. 7 TAP Termination. If an invoice for TAP is more than 30 days past due or the Agency defaults on its payments for the Evidence.com Services, and the Agency has been given 30 days' notice to cure per Section 15.1 - Termination by Either Party, then Axon may terminate TAP and all outstanding Product related TAPs. Axon will provide notification that TAP coverage is terminated. Once TAP coverage is terminated for any reason, then: 7.1. TAP coverage will terminate as of the date of termination and no refunds will be given. 7.2. Axon will not and has no obligation to provide the free upgrades. 7.3. The Agency will be invoiced for and are obligated to pay to Axon the MSRP then in effect for all Spare Products provided under TAP. If the Spare Products are returned within 30 days of the Spare Product invoice date, credit will be issued and applied against the Spare Product invoice. 7.4. The Agency will be responsible for payment of any missed payments due to the termination before being allowed to purchase any future TAP. il0at NenarSonko.endPmQmNngAgno.—ttmit—Axon andABoncy Page 14 of 16 O ILMnont Se WCu.Io S ­ k. Y.nlon: 4.0 R.W_ Dela: &Mo10 Axon Integration Services Appendix If CAD/RMS Service is included on the Quote, this Axon Integration Services Appendix applies 1 Term. The term of this Appendix commences on the Effective Date. The actual work to be performed by Axon is not authorized to begin until Axon receives the signed Quote or a purchase order for the services described in this Appendix (Integration Services), whichever is first. 2 Scope of Integration Services. The project scope will consist of the development of an integration module that allows the Evidence.com Service to interact with the Agency's Computer -Aided Dispatch (CAD) or Records Management Systems (RMS), so that Agency's licensees may use the integration module to automatically tag the Axon recorded videos with a case ID, category, and location. The integration module will allow the Integration Module License holders to auto populate the Axon video meta -data saved to the Evidence.com Service based on data already maintained in the Agency's CAD or RMS. Axon is responsible to perform only the Integration Services described in this Appendix and any additional services discussed or implied that are not defined explicitly by this Appendix will be considered outside the scope of this Agreement and may result in additional fees. 3 Pricing. All Integration Services performed by Axon will be rendered in accordance with the fees and payment terms set forth in the Quote. The Agency must purchase Axon Integration licenses for every Evidence.com user in the Agency, even if the user does not have an Axon body camera. 4 Delivery of Integration Services, 4.1. Support After Completion of the Integration Services. After completion of the Integration Services and acceptance by the Agency, Axon will provide up to 5 hours of remote (phone or Web -based) support services at no additional charge to the Agency. Axon will also provide support services that result because of a change or modification in the Evidence.com Service at no additional charge as long as the Agency maintains Evidence.com subscription licenses and Integration Module Licenses, and as long as the change is not required because the Agency changes its CAD or RMS. Thereafter, any additional support services provided to the Agency will be charged at Axon's then current standard professional services rate. 4.2. Changes to Services. Changes to the scope of the Integration Services must be documented and agreed upon by the Parties in a change order. If the changes cause an increase or decrease in any charges or cause a scheduling change from that originally agreed upon, an equitable adjustment in the charges or schedule will be agreed upon by the Parties and included in the change order, signed by both Parties. 4.3. Warranty. Axon warrants that it will perform the Integration Services in a good and workmanlike manner. 5 Agency's Responsibilities. Axon's successful performance of the Integration Services depends upon the Agencys: 5.1. Making available its relevant systems, including its current CAD or RMS, for lilt.; IAe.I.rS.M...-dP—hAringAgr..m.nlMlwe.nAk.e.ndAy...y Page 15 of 16 Detradm.nr Seb✓Cmtom.r Sorvko V.nion: J.0 R.Ne.e Det.: 4RR01e assessment by Axon (including making these systems available to Axon via remote access if possible); 5.2. Making any required modifications, upgrades or alterations to Agency's hardware, facilities, systems and networks related to Axon's performance of the Integration Services; 5.3. Providing access to the building facilities and where Axon is to perform the Integration Services, subject to safety and security restrictions imposed by the Agency (including providing security passes or other necessary documentation to Axon representatives performing the Integration Services permitting them to enter and exit Agency premises with laptop personal computers and any other materials needed to perform the Integration Services); 5.4. Providing all necessary infrastructure and software information (TCP/IP addresses, node names, and network configuration) necessary for Axon to provide the Integration Services; 5.5. Promptly installing and implementing any and all software updates provided by Axon; 5.6. Ensuring that all appropriate data backups are performed; 5.7. Providing to Axon the assistance, participation, review and approvals and participating in testing of the Integration Services as requested by Axon; 5.8. Providing Axon with remote access to the Agency's Evidence.com account when required for Axon to perform the Integration Services; 5.9. Notifying Axon of any network or machine maintenance that may impact the performance of the integration module at the Agency; and 5.10. Ensuring the reasonable availability by phone or email of knowledgeable staff and personnel, system administrators, and operators to provide timely, accurate, complete, and up-to-date documentation and information to Axon (these contacts are to provide background information and clarification of information required to perform the Integration Services). 6 Authorization to Access Computer Systems to Perform Services. Agency authorizes Axon to access Agency's relevant computers, network systems, and CAD or RMS solely for performing the Integration Services. Axon will work diligently to identify as soon as reasonably practicable the resources and information Axon expects to use, and will provide an initial itemized list to Agency. Agency is responsible for, and assumes the risk of any problems, delays, losses, claims, or expenses resulting from the content, accuracy, completeness, and consistency of all data, materials, and information supplied by Agency. The "Delta Logo," the "Axon + Delta Logo;' Axon, Axon Commander, Axon Convert, Axon Detect, Axon Dock, Axon Five, Axon Forensic Suite, Axon Interview, Axon Mobile, Axon Signal Sidearm, Evidence.com, Evidence Sync, TASER, and TASER CAM are trademarks of Axon Enterprise, Inc., some of which are registered in the US and other countries. For more information visit yyyvw.axon.com/IeQal. All rights reserved. © 2018 Axon Enterprise, Inc. Tit : Page 16 of 16 UOpe,U11B11L Salo✓Customar Service Venion: d,O nOW610 UAW l MIM City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 6G Project/File Number: Item Title: Second Addendum to the Water Right Transfer Application Agreement with Nampa & Meridian Irrigation District Meeting Notes M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 7 8 o f 3 4 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 7 9 o f 3 4 7 ADA COUNTY RECORDER Christopher D. Rich 2018_053042 BOISE IDAHO Pgs=3 NIKOLA OLSON 0610812018 01:42 PM NAMPA MERIDIAN IRRtG DIST NO FEE Il l 11 l l III 11111111111111111111111111111111111111111 00606677201800630420030032 SECOND ADDENDUM TO WATER RIGHT TRANSFER APPLICATION AGREEMENT THIS SECOND ADDENDUM is to the WATER RIGHT TRANSFER APPLICATION AGREEMENT ("Agreement") made and entered into on or about the 5th day of January, 2016, by and between the City of Meridian ("City"), and Nampa & Meridian Irrigation District ("District"), addressing the January 6, 2015 Application for Transfer of Water Rights, Transfer No. 79778 (hereinafter "Application I") filed with the Idaho Department of Water Resources ("IDWR") by the City. Recitals: 1. Application I was approved as a Final Order by IDWR on October 4, 2016, and resulted in the addition of existing municipal wells as points of diversion to the City's municipal ground water rights. 2. Since approval of Application 1, the City filed a second Application for Transfer of Water Rights, Transfer No. 8135 1 (hereinafter "Application 2") with IDWR on December 9, 2016 to add new wells and future wells as points of diversion to City municipal ground water rights. 3. Application 2 raised the same concerns for the District as did Application I and as are stated in the Agreement. Accordingly, the City and District executed the February 7, 2017 Addendum to i3rater Right Transfer Application Agreement to ensure that the Agmentent's Recitals and Terms applied to Application 2. 4. The City has filed a third Application for Transfer of Water Rights, Transfer No. 82259 (hereinafter "Application 3") with IDWR on February 23, 2018 to change the nature and place of use of recently obtained water rights to the City's water right portfolio, and to add the City's municipal supply wells as points of diversion to the recently obtained water rights. 5. The parties desire to reiterate and confirm the Recitals and Terms in the Agreement such that such Recitals and Terms apply to Application 3, and to ensure language in the approval of Application 3 that addresses the District's concerns regarding the use of available surface water rights for irrigation purposes. SECOND ADDENDUM TO WATER RIGHT TRANSFER APPLICATION AGREEMENT - Page 1 of 3 Agreement: 1. The City and District hereby reiterate and confirm the Recitals and Terms of the Agreement both as applied to Application 1 and the water rights subject to such Application 1, and confirm that said Terms and Conditions of the Agreement are hereby incorporated herein and shall be applicable as applied to Application 3 and the water rights which are subject to Application 3. 2. The City shall request of IDWR that as a condition of approval of Application 3, IDWR shall insert either the following language or language substantially similar to the following in the water rights subject to Application 3: The right holder shall not provide water diverted under this right for the irrigation of land having appurtenant surface water rights as a primary source of irrigation water except when the surface water rights are not available for use or where the use of surface water was replaced by the use of water diverted in connection with this right before the approval of this Transfer. This condition applies to all land with appurtenant surface water rights, including land converted from irrigated agricultural use to other land uses but still requiring water to irrigate lawns and landscaping. 3. Based upon the conditions of this Second Addendum, the District does not intend to file a protest to Application 3. Provided, however, the City agrees to notify the District immediately if IDWR or some other protestant objects to the inclusion of the condition or substantially similar condition provided in paragraph 2 above, and the District reserves the right to intervene or participate as feasible to address its concerns. SECOND ADDENDUM TO WATER RIGHT TRANSFER APPLICATION AGREEMENT - Page 2 of 3 City of Meridian Its Mayor /- Date �% l 7 / Attest: Qom__ Yvsr oQ' ' <•�It ..t W Its Ci Clerk ERIDIANII- Attest: is Secretary{ Date 5 �1 t= (-- d o f ,7 IdANO SEAL Nampa & Meridian Irrigation District Its President Date OP�f1CIA1 oa'rPFi[. SECOND ADDENDUM TO WATER RIGHT TRANSFER APPLICATION AGREEMENT - Page 3 of 3 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 6H Project/File Number: Item Title: Sole Source Purchase Approval of a Sole Source Purchase for Avolve Projectdox Software Licenses, Maintenance and Implementation Services. Avolve Software Corporation is the Only Distributor for Projectdox Software. Meeting Notes u✓ APPROVED Page 1 Memo To: C.Jay Coles, City Clerk From: Keith Watts, Purchasing Manager CC: Brent Bjornson Date: 05/09/2018 Re: March 15th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the March 15th City Council Consent Agenda for Council’s consideration. Approval of a Sole Source Purchase for Avolve ProjectDox Software licenses, maintenance and implementation services. Avolve Software Corporation is the only distributor for ProjectDox Software. Recommended Council Action: Approval of Sole Source Procurement upon completion of advertising per Idaho State Statute 67-2808. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda May 15, 2018 – Page 84 of 347 CITY OF MERIDIAN SOLE SOURCE FORM Date: Mav 1. 2018 Item or Service: Avolve ProjectDox Software PURCHASING AGENT 33 East Broadway Avenue Meridian, ID 83642 Phone: 208-888-4433 Fax: 208-887-4813 Sole Source: Item is available from only one vendor. Item is one -of -a kind item and is not sold through distributors. Manufacturer is a sole distributor. Refer to instructions on 2nd page for completion. JUSTIFICATION: (Attach additional pages if needed) The Community Development department has been placed in a unique situation with the 60 day Notice of Termination of the Plan Review and Inspection contracts by the State of Idaho Division of Building Safety. The City's Community Development Department will be hiring in-house Building Inspectors and Plan Reviewers to replace those functions that have been outsourced to date. The current vendor for these outsourced services has given notice to terminate their services on a very short timeline. The new in-house Building Inspectors and Plan Reviewers will need a software system to insure seamless services to the building community and maintain the process and level of service. With the short timeline required, a solicitation is not an option, therefore the Community Development Department is requesting a Sole Source Purchase of Avolve ProjectDox software per Idaho State Statute 67- 2808(2)(viii) where a competitive solicitation is impractical, disadvantageous or unreasonable under the circumstances. CERTIFICATION: I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bidding and the established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident that this justification for sole source/sole brand meets the City's criteria and is accurate. Brent Bjornson Requestor (Print Name) Department M`an_ag6r S6 nature Council Approval K,I L f Date: Purchasing Approval: 1 P, asing Ma ager a \//o -Ne software AVOLVE SOFTWARE SALES ORDER Traditional On -Premises Licensee After signing this Avolve Software Order From ("Software Sales Order"), please either mail or fax to Avolve Software Corporation, 4835 E. Cactus Road, Suite 420, Scottsdale, Arizona 85254 or e-mail scanned image to astewart@avolvesoftware.com Order Date: May 13, 2018 CUSTOMER INFORMATION Customer Name: City of Meridian Customer Mailing 33 E Idaho Ave Address: City: Meridian State: Idaho Zip: 83642 CUSTOMER CONTACTS PRIMARY Name: Name: Phone: Phone: E-mail: E-mail: SECONDARY Licenses and Services Fees* X ProjectDox License $127,500.00 X OAS Portal $35,000.00 X PlansAnywhere $20,280.00 X Implementation Services $72,945.00 X Other Professional Services $30,000.00 X Training Services $25,400.00 X Maintenance Services $32,500.00 Total Fees: $ 343,625.00 *See Quote and/or relevant Schedules for details concerning fees. Fees do not include applicable sales, withholdings or value-added taxes. All fees are in United States Dollars. Authorized Business Unit(s): City of Meridian Idaho Initial Maintenance Term (if applicable): 12 months, calculated from the Go Live Date. License Term: Perpetual for ProjectDox, Subscription for PlansAnywhere Payment Method: EFT Ir'Go Live Date" is defined as the date that the Software is first made available by Avolve to the Customer to release and use in a live, production mode. City of Meridian ID Sales Order Agreement May 13, 2018 Page 1 of 22 Schedules: The following Schedules are hereby incorporated by reference into this Software Sales Order. Schedule A General Terms and Conditions Schedule B Implementation SOW or title of SOW to be included for Other Professional Services] Signature IN WITNESS WHEREOF, the parties hereto, each by a duly authorized representative, have executed this Software Sales Order as of the Order Date first set forth above: CITY OF MERIDIAN AVOLVE SOFTWARE CORPORATION BY: BY: TAMMY de WE D, MA Dated: i 7 __ Approved by Council: � / / S % ';�O/ Attest: C.JA COLE , CITY CLERK Purchasing Approval BY: / KEITH WATTS, Purchasing Manager Dated:: '5 ` / / _ Project Manager Kristy Vigil Dated: If\ of O / �j w E \DlAt j_ 104,40 Department Approval BY: CAMERON ARIAL, Corn. Dev. Director Dated:: S A L 1 City of Meridian ID Sales Order and Agreement (05132018) Page 2 of 22 Solutions Quote, Phases and Milestones PRODUCTS - PROJECTDOX AND OAS Product Name Product Code Description QtY Unit Price Total Price Package Includes: ProjectDox Tier 4 ProjectDox Core Production & Test Software PKG-PDOX 4 SW Environment 1.00 $127,500.00 $127,500.00 Professional Services PKG-PDOX 4 PS Base Integration 1.00 $38,700.00 $38,700.00 Bundle BNDL 1 Best In Class Workflow OAS Portal SOFT-OAS4 OAS Portal 1.00 $35,000.00 $35,000.00 Products Sub -Total: $162,500.00 PROFESSIONAL SERVICES Product Name Product Code Description QpY Unit Price Total Price Package Includes: Account Orientation and Kickoff ProjectDox Tier 4 - Documentation Professional Services PKG-PDOX 4 PS Installation 1.00 $38,700.00 $38,700.00 Bundle BNDL Configuration Soft Launch System Acceptance Base Integration Services ProjectDox — PS- Initial Services for Onboarding Advanced Onboarding Advanced PF.AINT.ONBRD ProjectFlow Integration includes the below'; 1.00 $7,700.00 $7,700.00 PF Integration additional quote may be required if scope changes during Analysis: Tier 4 Services Package includes the following: -OAS Set up and Config OAS Implementation PS-OAS-T4-PKG -OAS Best in Class - Building Application 1.00 $15,700.00 $15,700.00 Form -OAS Remote Training -Integration to Address System OAS Best In Class Payment Processing Gateway Integration Description: BIC payment gateways OAS Payment Process supported by OAS include Global Transport Gateway PS -D -OAS and NIC. This integration fee only includes 1.00 $3,600.00 $3,600.00 the setup of one of these standard gateways. Customer is responsible for the purchase and implementation of the payment gateway. Assurance Services are a block of hours that can be used for: General Purposes Assurance Services PS -AS Report Writing 3.00 $10,000.00 $30,000.00 Training Configuration Integration Professional Services Sub -Total: $95,700.00 City of Meridian ID Sales Order and Agreement (05132018) Page 3 of 22 *Example of Advanced Integration to Accela includes: Project Creation • Permit/Project Number • Description • Applicant/Submitter First Name • Applicant/Submitter Last Name • ApplicanUSubmitter Email • Project/Case Type Display of Permit/Application Information • Configuration of General • Permit/Applicant/Contractor application data fields for display within ProjectDox via a web page/formlet. Project/Permit Status Update - ProjectDox will notify the permitting system that the plan review workflow is complete when all reviews are approved. Update assigned Review Tasks - ProjectDox will update Permitting System upon Plan Reviewer task completion • Changemark and/or plan review comments including checklists, reviewer name/email, review status, department, and time of completion TRAINING Product Name Product Code Description QtY Unit Price Total Price ProjectDox Tier 4 MAINT-PDOX4 —Qty Implementation Training Package Includes: 1.00 $32,500.00 $32,500.00 Annual Maintenance 1 Introduction to ProjectDox Maintenance Sub -Total: $32,500.00 1 Markup and Workflow Training for Reviewers ProjectDox Tier 4 PKG-PDOX 4 1 Markup and Workflow Training for 1.00 $15,400.00 $15,400.00 Training TRN Coordinators 1 Pilot Workshop Class 1 Community Outreach Class 1 Project Administration Class 1 System Administration Class Implementation Training Package Includes: 1 Introduction to ProjectDox ProjectDox Introduction 1 Markup and Workflow Training for and Workflow Bundle TES-EUPK Reviewers 1.00 $8,000.00 $8,000.00 1 Markup and Workflow Training for Coordinators Project Administration TES -PA 1 Project Administration Course 1.00 $2,000.00 $2,000.00 Training Sub -Total: $25,400.00 MAINTENANCE Product Name Product Code Description QtY Unit Price Total Price ProjectDox Tier 4 MAINT-PDOX4 ProjectDox and OAS Tier 4 Maintenance. 1.00 $32,500.00 $32,500.00 Annual Maintenance 20% of Software. Maintenance Sub -Total: $32,500.00 City of Meridian ID Sales Order and Agreement (05132018) Page 4 of 22 PLANSANYWHERE PRODUCTS PER YEAR SUBSCRIPTION AND INITIAL IMPLEMENTATION A, PRODUCTS Product Name Product Code Description Qty Unit Price Total Price PlansAnywhere Up to 26 users PlansAnywhere On 1 year PlansAnywhere SOFT-PAT4 2 TB Allocated File Storage App and Site Genealogy 26.00 $780.00/year $20,280.00/year Map Locator Work Offline Browser and iOS App Products Sub -Total: $20,280.00 PROFESSIONAL SERVICES Product Name Product Code Description Qty Unit Price Total Price PlansAnywhere/FTM Configuration - Includes 20 hours of Setup - PlansAnywhere On PlansAnywhere configuration Boarding PS-PA-ONBRD Training 1.00 $4,995.00 $4,995.00 Does not include developer training or any migration & custom integration tasks - FTM setup and test PlansAnywhere PAS -225 Professional and Developmental services for 10.00 $225.00 $2,250.00 ProService Hourly Rate the Force.com platform Professional Services Sub -Total: $7,245.00 Payment schedule is as follows: $127,500 due upon execution of contract $29,025 due after Phase 1 Go -Live Acceptance $35,000 upon delivery of OAS software (post Phase 1 Go -Live) $17,375 due after Phase 2 Go -Live Acceptance $19,300 due after OAS Go -Live Sign Off $27,525 due after PlansAnywhere Go -Live Sign Off (implementation services and software subscription) $25,400 due after Training services delivered $32,500 due after Phase 2 Go -Live Acceptance and OAS Go -Live Sign Off Acceptance criteria definitions will be outlined in the Statement of Work. Assurance Services will only be invoiced when used. ProjectDox, OAS, PlansAnywhere Grand $343,625.00 Total: City of Meridian ID Sales Order and Agreement (05132018) Page 5 of 22 Payment is due net thirty days (30) from invoice. Payment via EFT. See notes for details. Travel and Expenses are not included in this total and will be invoiced as incurred. Notes: EFT Remittance: Avolve Software / Compass Bank Routing #: 122105744 Account #: 2519753300 Implementation Approach Phase 1 Install ProjectDox Production and Test Environment Orientation and Configuration of (1) Best -in -Class Building Workflow Initial integration to Accela: -Project Creation -Project Complete User Acceptance Training ProjectDox Training Go -Live Support Phase 2 Install OAS and PlansAnywhere Gap Analysis of of existing Building Workflow (determine if changes are needed)) Implementation of enhancements determined from GAP analysis and Change Request (if needed). Install and Configuration of OAS Forms Advanced ProjectDox Integration to Accela - See fields above User Acceptance Training ProjectDox/OAS/PlansAnywhere Training Go -Live Support Software Acceptance Date and First Year Software Maintenance Avolve will invoice Customer for Software Maintenance following the Software Acceptance Date and Customer shall pay such invoiced amount pursuant to the terms of the Purchase Agreement/Sales Order. For all subsequent years of Software Maintenance purchased by Customer, invoicing and payments shall be as set forth in the Purchase Agreement/Sales Order. City of Meridian ID Sales Order and Agreement (05132018) Page 6 of 22 Schedule A — General Terms and Conditions SOFTWARE LICENSE AND SUPPORT AGREEMENT General Terms and Conditions (GTCs) DEFINITIONS. 1.1 "Add-on" means any custom application code authorized to be developed using Avolve APIs as set forth in the documentation accompanying such API and these GTCs. 1.2 "Agreement" means these GTCs, the Software Sales Order, the SOW or other agreement referencing these GTCs. All such components are integral to the agreement, and collectively are referred to herein as the "Agreement". 1.3 "API" means Avolve's application programming interfaces, as well as other Avolve code and database elements that allow other software products to communicate with or call on Avolve Software provided under this Agreement. 1.4 "Avolve Materials" means any software, programs, tools, systems, data, or other materials made available by Avolve to Licensee in the course of the performance under this Agreement including, but not limited to, the API, Software and Documentation, as well as any information, materials or feedback provided by Licensee to Avolve relating to the Software and Documentation. 1.5 "Avolve Support" means the support set forth in Exhibit A to these GTCs, and may be purchased for an additional fee. Avolve has no obligation to provide any Avolve Support and, in particular, no Avolve Support (including no bug fixes or updates) will be available after the end of life of the applicable Software version. Avolve reserves the right to provide some or all Avolve Support from locations, and/or through use of third party providers, located worldwide. 1.6 "Business Unit" means a logical element, or segment, of the Licensee representing a specific business function, as existing on the effective date of the license grant. Business Units may be referred to as a department, group, division or functional area. 1.7 "Confidential Information" means, with respect to Avolve, all information which Avolve protects against unrestricted disclosure to others, including but not limited to: (a) the Software and Documentation and other Avolve Materials, including without limitation the following information regarding the Software: (i) computer software (object and source codes), programming techniques and programming concepts, methods of processing, system designs embodied in the Software; (ii) benchmark results, manuals, program listings, data structures, flow charts, logic diagrams, functional specifications, file formats; and (iii) discoveries, inventions, concepts, designs, flow charts, documentation, product specifications, application program interface specifications, techniques and processes relating to the Software; (b) the research and development or investigations of Avolve; (c) product offerings, content partners, product pricing, product availability, technical drawings, algorithms, processes, ideas, techniques, formulas, data, schematics, trade secrets, know-how, improvements, marketing plans, forecasts and strategies; and (d) any information about or concerning any third party (which information was provided to Avolve subject to an applicable confidentiality obligation to such third party). With respect to Licensee, "Confidential Information" means all information which Licensee protects against unrestricted disclosure to others and which (i) if in tangible form, Licensee clearly identifies as confidential or proprietary at the time of disclosure; and (ii) if in intangible form (including disclosure made orally or visually), Licensee identifies as confidential at the time of disclosure, summarizes the Confidential Information in writing, and delivers such summary within thirty (30) calendar days of any such disclosure. 1.8 "Documentation" means Avolve's standard end user documentation which is delivered or made available to Licensee with the Software under this Agreement. City of Meridian ID Sales Order and Agreement (05132018) Page 7 of 22 1.9 "Intellectual Property Rights" means patents of any type, design rights, utility models or other similar invention rights, copyrights, mask work rights, trade secret or confidentiality rights, trademarks, trade names and service marks and any other intangible property rights, including applications and registrations for any of the foregoing, in any country, arising under statutory or common law or by contract and whether or not perfected, now existing or hereafter filed, issued, or acquired. 1.10 "Licensee" means the specific legal entity set forth on the Software Sales Order. 1.11 "License Term" means the time period that the Software is licensed to Licensee, as specified on the Software Sales Order. 1.12 "Pr_ojectDox° Instance" means Avolve's proprietary core application and software framework for enhanced electronic plan submission, and review and collaboration built upon a multi -tier cluster hardware architecture consisting of web server(s), application server(s), and job processor(s) that supports the processing of the API. 1.13 "Software" means (i) the API, ProjectDox° Instances and/or other software licensed to Licensee under this Agreement as specified on the applicable Software Sales Orders, as developed by or for Avolve and delivered to Licensee hereunder; (ii) any new releases thereof made available to Licensee as part of Avolve Support and (iii) any complete or partial copies of any of the foregoing. 1.14 "Software Sales Order" means the sales order, sales agreement, purchase order or like conveyance document for the Software, related Avolve Support and/or other services ordered by Licensee thereunder. If Licensee is purchasing directly from Avolve, then the Software Sales Order will be between Avolve and Licensee. If Licensee is purchasing through an authorized Avolve reseller, then the Sales Order will be between Licensee and the Authorized Reseller. 1.15 "SOW" means those statements -of -work which Licensee may enter into from time -to -time for professional services to be provided by Avolve on terms mutually agreed to in writing in the SOW, including, without limitation, scope of services, expected deliverables, milestone dates, acceptance procedures and criteria, fees and other such matters. No SOW shall be binding until executed by both parties. Unless expressly stated otherwise in a SOW, all fees are in United States dollars. SOWS may be entered into directly between Avolve and Licensee or may be executed between Licensee and an authorized Avolve reseller, but in either case, the professional services provided thereunder shall be provided by Avolve unless expressly stated otherwise in the SOW. 1.16 "Territory" means the world except for those countries prohibited by United States' export laws, and further subject to Section 12.4 of the GTC. 1.17 "Use" means to activate the processing capabilities of the Software, load, execute, access, employ the Software, or display information resulting from such capabilities. 1.18 "User" means authorized Licensee employees and third parties that require access to the Software in connection with Licensee's internal business operations, such as Licensee's administrators, contractors, reviewers, and applicants. 2. SOFTWARE AND SERVICES. 2.1 License. 2.1.1 Software. Subject to Licensee's compliance with all the terms and conditions of this Agreement and prompt payment of all fees owed for use of the Software, Documentation and other Avolve Materials, Avolve grants to Licensee a non-exclusive, non -transferable, non-sublicensable (except for the limited right to allow Users to Use set forth in this Section 2.1.1) license during the License Term to Use the Software, Documentation, and other Avolve Materials to run Licensee's internal business operations and to provide internal training and testing for such internal business operations, solely for the specific Business Unit(s) as further set forth in the Software Sales Order. Should Licensee desire to reorganize any such Business Unit, it shall provide Avolve written notice as soon as possible City of Meridian ID Sales Order and Agreement (05132018) Page 8 of 22 following the determination of reorganization, so that Avolve may review the planned reorganization to determine if it is consistent with the Business Unit limitation in this license grant and, if not, what additional fees will be required due to Licensee's reorganization to include additional Business Units. 2.1.2 Restrictions. Licensee will, and will ensure that its Users, only use the Software in accordance with the Documentation. Licensee will not, and will ensure that its Users do not: (i) copy or duplicate the Software in excess of the number of licenses purchased (for production use) or otherwise authorized under this Agreement (for non- production use); (ii) use the Avolve Materials to provide services to third parties (e.g., business process outsourcing, service bureau applications or third party training); (ii) assign, sublicense, sell, lease, loan, resell, sublicense or otherwise distribute or transfer or convey the Avolve Materials, or pledge as security or otherwise encumber Licensee's rights under this Agreement; (iii) make any Use of or perform any acts with respect to the Avolve Materials other than as expressly permitted in accordance with the terms of this Agreement; or (iv) use Software components other than those specifically identified in the Software Sales Order and then only as part of the Software as a whole, even if it is also technically possible for Licensee to access other Software components; or (v) modify, further develop or create any derivative works of, disassemble, decompile, reverse engineer or otherwise attempt to obtain or perceive the source code from which any part of the Software is compiled or interpreted, or access or use the Software in order to build a similar or competitive product or service; (vi) distribute the Software in any form other than the form delivered by Avolve to License or otherwise permitted under this Agreement; or (vii) publish any results of benchmark tests run on the Software. License acknowledges that nothing herein will be construed to grant Licensee any right to obtain or use the source code. Licensee acknowledges that the Software may contain self - reporting technology by which Avolve may receive information deemed relevant by Avolve to providing Avolve Support, improving the Avolve Materials, monitoring compliance, and any other purposes as determined by Avolve in its reasonable discretion. Licensee shall not tamper with or attempt to disable such self -reporting technology. Licensee agrees to take all commercially reasonable steps to ensure that Users abide by the terms of this Agreement and expressly agrees to indemnify Avolve, its officers, employees, agents and subcontractors from and against all claims, liabilities, losses, damages and costs (including reasonable attorney fees) suffered by Avolve arising from a breach by the User of the conditions of this Agreement. 2.1.3 High -Risk Activities. The Software is not fault-tolerant and is not designed, manufactured, or intended for use or resale as online control equipment in hazardous environments requiring fail-safe performance, such as in the operation of nuclear facilities, aircraft navigation or communication systems, air traffic control, direct life support machines or weapons systems, in which the failure of the Software or derived binaries could lead directly to death, personal injury, or severe physical or environmental damage (collectively, "High Risk Activities'). Licensee shall not use the Software for any High Risk Activities. 2.1.4 Third Party Components. The Software and its component parts are protected by copyright and other propriety rights of Avolve and one or more third party software vendors (including Open Text Corporation ("OTC") (all such third party vendors, including without limitation Oracle and OTC, shall be referred to herein as "third party vendors" or "third party software vendors"). Licensee may be held directly responsible by such third party vendors for acts relating to the Software component parts that are not authorized by this Agreement. Licensee's use of such third party software is limited to only in conjunction with the Software and Licensee acknowledges that it is not allowed to modify such third party software or use it independent from the Software. TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE LICENSEE WAIVES, AND WILL CAUSE ITS USERS TO WAIVE, ALL CLAIMS AND CAUSES OF ACTION AGAINST SUCH THIRD PARTY SOFTWARE VENDORS THAT ARISE UNDER THIS AGREEMENT. 2.1.5 Copies. Licensee may make one copy of the Software for back-up/archival purposes only, if the copy contains all of the original Software's proprietary notices. For the avoidance of any doubt, unless expressly set forth otherwise in the applicable Software Sales Order, such additional copy may not be run concurrently, either in production mode to increase performance or in a non -production mode for testing, development or any other purpose. Should Licensee desire to run additional copies of the Software concurrently, additional license rights must be purchased by Licensee. City of Meridian ID Sales Order and Agreement (05132018) Page 9 of 22 2.1.6 Ownership. Licensee acknowledges and agrees that Licensor owns all right, title, and interest in and to all intellectual property rights (including all derivatives or improvements thereof) in the Software and any suggestions, enhancements requests, feedback, recommendations or other information provided by Licensee or any of its Users related to the Software. Licensee's rights in the Software, updates (provided Licensee has purchased Avolve Support), and the related materials supplied by the Licensor pursuant to this Agreement are strictly limited to the right to use the proprietary rights in accordance with the terms of this Agreement. No right of ownership, expressed or implied, is granted under this Agreement. 2.1.7 API Use. Provided that Licensee has been authorized by Licensee in writing to build Add -Ons (which authorization may be withdrawn by Avolve at any time upon written notice to Licensee), Licensee may use the API to create custom Add -Ons solely as set forth in Section 6 below. While Avolve currently does not charge for use of the API, Avolve reserves the right to charge a fee for the use of the API in the future. Should Avolve implement a fee for the API, prior written notice will be given to Customers who are currently using the API. 2.1.8 Approved Hardware. Licensee agrees to install the Software only on information technology devices (e.g. servers, hard disks, central processing units or other hardware) identified by Licensee pursuant to this Agreement and that has been previously approved by Avolve in writing or otherwise officially made known to the public by Avolve as appropriate for Use or interoperation with the Software (the "Designated Unit"). 2.2 Outsourcing Services. With Avolve's prior written consent, Licensee may permit services providers to access the Software solely for the purpose of providing facility, implementation, systems, application management or disaster recovery services to Licensee in connection with the business of Licensee for which the Software is herein licensed. Licensee agrees to be responsible to Avolve for the conduct of Licensee's services providers to the same extent that Licensee is responsible to Avolve hereunder for the conduct of Licensee's employees. 2.3 Services. Avolve may provide Avolve Support or other professional services from time to time as mutually agreed upon by the parties from time to time in a Software Sales Order and/or SOW. 3. VERIFICATION. Avolve shall be permitted to audit (at least once annually and in accordance with Avolve standard procedures, which may include on-site and/or remote audit) the usage of the Avolve Materials. Licensee shall cooperate reasonably in the conduct of such audits. In the event an audit reveals that (i) Licensee underpaid license fees and/or Avolve Support fees to Avolve and/or (ii) that Licensee has Used the Software in excess of the license quantities or levels stated in the Software Sales Order, Licensee shall pay such underpaid fees and/or for such excess usage based on Avolve List of Prices and Conditions Software and Support governing use in effect at the time of the audit, and shall execute an additional Software Sales Order in accordance with the terms of this Agreement to affect the required licensing of any additional quantities or levels. Reasonable costs of Avolve's audit shall be paid by Licensee if the audit results indicate usage in excess of the licensed quantities or levels. Avolve reserves all rights at law and equity with respect to both Licensee's underpayment of License fees or Avolve Support fees and usage in excess of the license quantities or levels. PRICE, PAYMENT, AND DELIVERY. 4.1 Fees. Licensee shall pay to Avolve (if purchasing directly from Avolve) or to Avolve's authorized reseller (if purchasing through a reseller) license fees for the Software and fees for Avolve Support as set forth on the Software Sales Order(s) hereto. In addition, if Licensee purchases any professional service fees from Avolve, Licensee shall pay to Avolve the fees set forth on any SOWs. All fees, unless expressly stated otherwise on the applicable Software Sales Order, shall be in United States dollars. For fees owed to Avovle, any fees not paid when due shall, which unless otherwise specified in the applicable Software Sales Order or SOW will be thirty (30) calendar days from invoice, accrue interest at the rate of 18% (eighteen percent) per annum, but not to exceed the maximum amount as allowed by law. All fees to be paid to Avolve are due in advance, irrevocable and non-refundable (except as expressly set forth otherwise in this Agreement). Licensee agrees to provide Avolve with complete and accurate billing and contact information. City of Meridian ID Sales Order and Agreement (05132018) Page 10 of 22 4.2 Taxes. Fees and other charges described in this Agreement do not include federal, state or local sales, foreign withholding, use, property, excise, service, or similar transaction taxes ("Tax(es)') now or hereafter levied, all of which shall be for Licensee's account. Any applicable direct pay permits or valid tax-exempt certificates must be provided to Avolve prior to the execution of this Agreement. If Avolve is required to pay Taxes, Licensee shall reimburse Avolve for such amounts. Licensee hereby agrees to indemnify Avolve for any Taxes and related costs, interest and penalties paid or payable by Avolve. 4.3 Delivery of the Software; Installation. Avolve will deliver the Software either by making it available for electronic download or by physical delivery of media to Licensee. Risk of loss passes at the time of such electronic or physical delivery. Licensee agrees and understands that the calculation of Taxes may be affected by the delivery method and delivery location of the Software and corresponding Avolve Support. Licensee agrees to promptly, following initial delivery of the Software, but in all cases within ninety (90) days, to provide Avolve with reasonable access to Licensee's facilities and systems in order for Avolve to initially install the Software. Unless agreed to in writing by Avolve, Licensee understands that it is not authorized to conduct the initial installation of the Software. For the avoidance of any doubt, all installation services are professional services provided by Avolve under a SOW. TERM. 5.1 Term. Except as set forth otherwise in Section 5.3 below or if terminated earlier in accordance with this Section 5, this Agreement shall commence on the Effective Date and shall continue for the longer of either (a) the expiration of the License Terms set forth on all the Software Sales Order or (b) the completion of all professional services under all SOWS. 5.2 Termination. In addition to any termination rights that may be set forth in a specific Software Sales Order or SOW, either party may terminate this Agreement immediately upon written notice in the event that the other party materially breaches this Agreement and thereafter has failed to cure such material breach (or commenced diligent efforts to cure such breach that are reasonably acceptable to the terminating party) within thirty (30) days after receiving written notice thereof. 5.3 End of Term Duties. Upon any termination of the Agreement hereunder (which would terminate all existing License Terms and SOWS), (a) Licensee and its Users shall immediately cease Use of all Avolve Materials and Confidential Information and (b) Avolve shall immediately cease all professional services. Within thirty (30) days after any termination, Licensee shall irretrievably destroy or upon Avolve's request deliver to Avolve all copies of the Avolve Materials and Confidential Information in every form, except to the extent it is legally required to keep it for a longer period in which case such return or destruction shall occur at the end of such period. Licensee must certify to Avolve in writing that it has satisfied its obligations under this Section 5.3. Sections 2.1.4, 2.1.6, 3, 4.1, 4.2, 5, 6.1, 8 - 10, 12.1 - 12.3, 12.5, 12.6, and 12.8-12.11 shall survive such termination. In the event of any termination hereunder, Licensee shall not be entitled to any refund of any payments made by Licensee. Termination shall not relieve Licensee from its obligation to pay fees that remain unpaid. Add -Ons. 6.1 Conditioned on Licensee's compliance with the terms and conditions of this Agreement, Licensee may make Add-ons to the Software in furtherance of its permitted Use under this Agreement, and shall be permitted to use Add-ons with the Software in accordance with the License grant to the Software set forth in Section 2.1.1 herein. All Add-ons developed by Avolve (either independently or jointly with Licensee or other third parties) and all rights associated therewith shall be the exclusive property of Avolve. Licensee agrees to execute those documents reasonably necessary to secure Avolve's rights in the foregoing. All Add-ons developed by or on behalf of Licensee without Avolve's participation ("Licensee Add-on"), and all rights associated therewith, shall be the exclusive property of Licensee subject to Avolve's rights in and to the Software; provided, Licensee shall not commercialize, market, distribute, license, sublicense, transfer, assign or otherwise alienate any such Licensee Add-ons. Avolve retains the right to independently develop its own Add-ons to the Software, and Licensee agrees not to take any action that would limit Avolve's sale, assignment, licensing or use of its own Software or Add-ons thereto. City of Meridian ID Sales Order and Agreement (05132018) Page 11 of 22 6.2 Any Licensee Add-on must not (and subject to other limitations set forth herein): enable the bypassing or circumventing any of the restrictions set forth in this Agreement and/or provide Licensee with access to the Software to which Licensee is not directly licensed; nor permit mass data extraction from Software to any non-Avolve software, including use, modification saving or other processing of data in the non-Avolve software; nor unreasonably impair, degrade or reduce the performance or security of the Software; nor render or provide any information concerning Avolve software license terms, Software, or any other information related to Avolve products. 6.3 Add-ons are excluded from Avolve Support. Licensee may purchase support from Avolve for Add-ons as professional services under an SOW. WARRANTY_ 7.1 Warranty. Avolve warrants that the Software will substantially conform to the specifications contained in the Documentation for thirty (30) days following the Go Live Date. The warranty shall not apply: (i) if the Software is not used in accordance with the Documentation; (ii) not initially installed within the time period set forth in Section 4_3 above, unless such failure to timely install is due solely to the fault of Avolve; or (iii) if the defect is caused by an Add-on (other than an Add-on made solely by Avolve and which is provided through Avolve Support or under warranty), Licensee or third -party software. Avolve does not warrant that the Software will operate uninterrupted or that it will be free from minor defects or errors that do not materially affect such performance, or that the applications contained in the Software are designed to meet all of Licensee's business requirements. Provided Licensee notifies Avolve in writing with a specific description of the Software's nonconformance within the warranty period and Avolve validates the existence of such nonconformance, Avolve will, at its option: a) repair or replace the nonconforming Software, or b) refund the license fees paid for the applicable nonconforming Software in exchange for a return of such nonconforming Software. THIS IS LICENSEE'S SOLE AND EXCLUSIVE REMEDY UNDER THIS WARRANTY. 7.2 Express Disclaimer. AVOLVE AND ITS LICENSORS DISCLAIM ALL OTHER WARRANTIES STATUTORY, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF TITLE, NON -INFRINGEMENT, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. INDEMNIFICATION. 8.1 General. When Avolve Support or other service are provided on Licensee's premises or at another location designated by Licensee, each party will indemnify, defend and hold harmless the other party, its officers, directors, employees, agents and affiliates from and against any claims, demands, loss, damage or expense, including reasonable attorney's fees, (collectively, "Claims") relating to bodily injury or death of any person or damage to tangible personal property occurring at such location in connection with the performance of the Avolve Support or other services to the extent proximately caused by the gross negligence or willful acts or omissions of the indemnifying party, its officers, directors, employees, agents and affiliates. 8.2 Infringement. If a third party makes a claim against the Licensee that any Use of the Software in accordance with the terms of this Agreement infringes such third party's intellectual property rights, Avolve, at its sole cost and expense, will defend Licensee against the claim and indemnify Licensee from the damages, losses, liabilities, costs and expenses awarded by the court to the third party claiming infringement or the settlement agreed to by Avolve, provided that Licensee: (i) notifies Avolve promptly in writing of the claim; (ii) gives Avolve sole control of the defense and any settlement negotiations; and (iii) gives Avolve reasonable assistance in the defense of such claim. If Avolve believes or it is determined that the Software has violated a third party's intellectual property rights, Avolve may choose to either modify the Software to be non -infringing or obtain a license to allow for continued use, or if these alternatives are not commercially reasonable, Avolve may terminate Licensee's use rights and refund any unused, prepaid fees Licensee may have paid to Avolve. Avolve will not indemnify the Licensee to the extent that the alleged infringement arises from (1) the combination, operation, or use of the Software with products, services, information, materials, technologies, business methods or processes not furnished by Avolve (including without limitation use on other than a Designated Unit); (2) modifications to the Software, which modifications are not made by Avolve; (3) City of Meridian ID Sales Order and Agreement (05132018) Page 12 of 22 failure to use updates to the Software provided by Avolve; or (4) use of Software except in accordance with any applicable user documentation or specifications. 8.3 THE PROVISIONS OF THIS SECTION 8 STATE THE SOLE, EXCLUSIVE, AND ENTIRE LIABILITY OF AVOLVE AND ITS LICENSORS TO LICENSEE, AND IS LICENSEE'S SOLE REMEDY, WITH RESPECT TO THE INFRINGEMENT OR MISAPPROPRIATION OF INTELLECTUAL PROPERTY RIGHTS. LIMITATIONS OF LIABILITY. In no event will Avolve or its licensors be liable for special, indirect, incidental, consequential, or exemplary damages, including, without limitation, legal fees and any damages resulting from loss of use, loss of profits, loss of data, interruption of business activities, or failure to realize savings arising out of or in connection with this Agreement, including without limitation supply, use or performance of the Software and the provision of the Avolve Support and other services. Except for direct damages and expenses associated with Avolve's obligation to indemnify Licensee pursuant to Section 8.2, Avolve's aggregate, cumulative liability for damages and expenses arising out of this Agreement, whether based on a theory of contract or tort, including negligence and strict liability, will be limited to the amount of fees receive by Avolve under this Agreement. Such fees reflect and are set in reliance upon this limitation of liability. The limited remedies set forth in this Agreement shall apply notwithstanding the failure of their essential purpose. 10. CONFIDENTIALITY. 10.1 Use of Confidential Information. Confidential Information shall not be reproduced in any form except as required to accomplish the intent of this Agreement. Any reproduction of any Confidential Information of the other shall remain the property of the disclosing party and shall contain any and all confidential or proprietary notices or legends which appear on the original. With respect to the Confidential Information of the other, each party: (a) shall take commercially reasonable steps to keep all Confidential Information strictly confidential; and (b) shall not disclose any Confidential Information of the other to any person other than its bona fide individuals whose access is necessary to enable it to exercise its rights hereunder. Confidential Information of either party disclosed prior to execution of this Agreement shall be subject to the protections afforded hereunder. 10.2 Exceptions. The above restrictions on the use or disclosure of the Confidential Information shall not apply to any Confidential Information that: (a) is independently developed by the receiving party without reference to the disclosing party's Confidential Information, or is lawfully received free of restriction from a third party having the right to furnish such Confidential Information; (b) has become generally available to the public without breach of this Agreement by the receiving party; (c) at the time of disclosure, was known to the receiving party free of restriction; or (d) the disclosing party agrees in writing is free of such restrictions. 10.3 Confidential Terms and Conditions; Publicity. Licensee shall not disclose the terms and conditions of this Agreement related to pricing contained to any third party unless restricted from conforming to non -disclosure by governmental statute and/or ordinance. Licensor may identify Licensee on its customer lists and list Licensee as a customer in its marketing and advertising materials, and reproduce Licensee's company name, logo, trademark, trade name, service mark, or other commercial designations, solely in connection therewith. If requested by Licensor during the first two years of this Agreement, Licensee agrees to timely execute the following activities: Press Release, Case Study Testimonial, ROI Benchmarking Study, Client Referrals. 10.4 Data Security. In addition to and without prejudice to the confidentiality terms set forth in this Section 10, the following additional data security provisions shall apply to any highly -sensitive Confidential Information provided by Licensee to Avolve ("Highly -Sensitive Information"), including without limitation any personally identifiable information or financial information. 10.4.1 Disclosure. Licensee shall use its best efforts to limit disclosure of Highly -Sensitive Information to Avolve and only provide Highly -Sensitive Information to Avolve with the prior written consent of either Avolve's Chief Executive Officer or Chief Financial Officer. Prior to disclosure of any Highly -Sensitive Information, Avolve and the City of Meridian ID Sales Order and Agreement (05132018) Page 13 of 22 Licensee shall agree in writing to the procedures surrounding the disclosure, including any encryption requirements and the mechanism of disclosure. 10.4.2 Data Security Safeguards. Avolve has implemented and maintains an information security program that incorporates administrative, technical, and physical safeguards designed to protect the security, confidentiality, and integrity of Highly -Sensitive Information provided by Licensee to Avolve in accordance with this Section 10.4. 10.4.3 Data Security Breach. Avolve will notify Licensee promptly and in no event later than one (1) business day following Avolve's discovery of a Data Security Breach (defined below) and shall (i) undertake a reasonable investigation of the reasons for and the circumstances surrounding such Data Security Breach and (ii) reasonably cooperate with Licensee in connection with such investigation, including by providing Licensee with an initial summary of the results of our investigation as soon as possible, but in all cases within two (2) business days after the date Avolve discovered or reasonably suspected a Data Security Breach, and then regular updates on the investigation as it progresses; (iii) not make any public announcements relating to such Data Security Breach without Licensee's prior written approval, which shall not be unreasonably withheld; (iv) use commercially reasonable efforts to take all necessary and appropriate corrective action reasonably possible on our part designed to prevent a recurrence of such Data Security Breach; (v) collect and preserve evidence concerning the discovery, cause, vulnerability, remedial actions and impact related to such Data Security Breach, which shall meet reasonable expectations of forensic admissibility; and (vi) if requested by Licensee, at Licensee's cost, provide notice to individuals or entities whose Confidential Information was or may have been affected in a manner and format specified by Licensee. In the event of any Data Security Breach caused by Avolve, Licensee shall have, in addition to all other rights and remedies available under this Agreement, law and equity, the right to terminate the Agreement upon thirty (30) days prior written notice. For purposes of this Agreement, the term "Data Security Breach" shall mean any of the following occurring in connection with Highly -Sensitive Information (provided that Licensee has sent the Highly -Sensitive Information to Avolve pursuant to the terms of this Section 10.4 using the secure transfer protocols agreed upon by the parties) in connection with Licensee's use of the Software: (a) the loss or misuse of Highly -Sensitive Information; and (b) disclosure to, or acquisition, access or use by, any person not authorized to receive Highly -Sensitive Information, other than in circumstances in which the disclosure, acquisition, access or use is made in good faith and within the course and scope of the employment with Avolve or other professional relationship with Avolve and does not result in any further unauthorized disclosure, acquisition, access or use of Highly -Sensitive Information. 10.4.4 Signatures. The parties shall use electronic signatures for all agreements unless otherwise prohibited by law. Prior to any public disclosure of any document containing a signature, the signature shall be redacted by the disclosing party in a manner which renders it illegible and unable to be copied. 11. ASSIGNMENT. Licensee may not, without Avolve's prior written consent, assign, delegate, pledge, or otherwise transfer this Agreement, or any of its rights or obligations under this Agreement, or the Avolve Materials or Avolve Confidential Information, to any party, whether voluntarily or by operation of law, including by way of sale of assets, merger or consolidation. 12. GENERAL PROVISIONS. 12.1 Severability. It is the intent of the parties that in case any one or more of the provisions contained in this Agreement shall be held to be invalid or unenforceable in any respect, such invalidity or unenforceability shall not affect the other provisions of this Agreement, and this Agreement shall be construed as if such invalid or unenforceable provision had never been contained herein. 12.2 No Waiver. If either party should waive any breach of any provision of this Agreement, it shall not thereby be deemed to have waived any preceding or succeeding breach of the same or any other provision hereof. 12.3 Counterparts. This Agreement may be signed in two counterparts, each of which shall be deemed an original and which shall together constitute one Agreement. City of Meridian ID Sales Order and Agreement (05132018) Page 14 of 22 12.4 Regulatory Matters. The Software, Documentation and Avolve Materials are subject to the export control laws of various countries, including without limit the laws of the United States. Licensee agrees that it will not submit the Software, Documentation or other Avolve Materials to any government agency for licensing consideration or other regulatory approval without the prior written consent of Avolve, and will not export the Software, Documentation and Avolve Materials to countries, persons or entities prohibited by such laws. Licensee shall also be responsible for complying with all applicable governmental regulations of the country where Licensee is registered, and any foreign countries with respect to the use of the Software, Documentation or other Avolve Materials by Licensee and/or its Affiliates. 12.5 Governing Law; Limitations Period. This Agreement and any claims arising out of or relating to this Agreement and its subject matter shall be governed by and construed under the laws of State of Idaho without reference to its conflicts of law principles. In the event of any conflicts between foreign law, rules, and regulations, and United States law, rules, and regulations, United States law, rules, and regulations shall prevail and govern. The United Nations Convention on Contracts for the International Sale of Goods shall not apply to this Agreement. The Uniform Computer Information Transactions Act as enacted shall not apply. Licensee must initiate a cause of action for any claim(s) arising out of or relating to this Agreement and its subject matter within one (1) year from the date when Licensee knew, or should have known after reasonable investigation, of the facts giving rise to the claim(s). 12.6 Notices. All notices or reports which are required or may be given pursuant to this Agreement shall be in writing and shall be deemed duly given when delivered to the respective executive offices of Avolve and Licensee at the addresses first set forth in any Software Sales Order or Sales agreement. Where in this section 12.6 or elsewhere in this Agreement written form is required, that requirement can be met by facsimile transmission, exchange of letters or other written form. 12.7 Force Majeure. Any delay or nonperformance of any provision of this Agreement (other than for the payment of amounts due hereunder) caused by conditions beyond the reasonable control of the performing party shall not constitute a breach of this Agreement, and the time for performance of such provision, if any, shall be deemed to be extended for a period equal to the duration of the conditions preventing performance. 12.8 Entire Agreement. This Agreement constitutes the complete and exclusive statement of the agreement between Avolve and Licensee, and all previous representations, discussions, and writings are merged in, and superseded by this Agreement and the parties disclaim any reliance on any such representations, discussions and writings. This Agreement may be modified only by a writing signed by both parties. This Agreement shall prevail over any additional, conflicting, or inconsistent terms and conditions which may appear on any purchase order or other document furnished by Licensee to Avolve. This Agreement shall prevail over any additional, conflicting or inconsistent terms and conditions which may appear in any clickwrap end user agreement included in the Software. Signatures sent by electronic means (facsimile or scanned/sent via e-mail) shall be deemed original signatures. This Agreement does not create any partnership, joint venture or principal and agent relationship. 12.9 Independent Contractor. Avolve is an independent contractor and not an employee of the Licensee. Any personnel performing services under this Agreement on behalf of Avolve shall at all times be under Avolve's exclusive direction and control. Avolve shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Avolve shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and worker's compensation insurance. 12.10 Hierarchy. The following order of precedence shall be applied in the event of conflict or inconsistency between provisions of the components of this Agreement: (i) GTCs and (ii) the applicable Software Sales Order, Avolve Support Terms or SOW. Notwithstanding the foregoing, if any part of a Software Sales Order, Avolve Support Terms or SOW expressly states that it shall control over the GTCs, it shall so control. 12.11 United States Federal Governmental Users. The Software and Documentation are "commercial items" as that term is defined in 48 C.F.R. 2.101 (October 1995) consisting of "commercial computer software" and "commercial computer software documentation" as such terms are used in 48 C.F.R. 12.212 (September 1995). City of Meridian ID Sales Order and Agreement (05132018) Page 15 of 22 Consistent with 48 C.F.R. 12.212 and with 48 C.F.R. 227.7202-1, 227-7202-3 and 227-7202-4 (June 1995), if the Licensee is the U.S. Government or any department or agency of the U.S. Government, the Software and Documentation are licensed under this Agreement (i) only as a commercial item, and (ii) with only those rights as are granted to all other end-users pursuant to the terms and conditions of this Agreement. City of Meridian ID Sales Order and Agreement (05132018) Page 16 of 22 Exhibit A Avolve Support Terms These Avolve Support Terms ("SLA") defines the maintenance and support services ("Avolve Support") which Avolve Software Corporation ("Avolve") shall provide to any customer ("Customer") who is entitled pursuant to a separate written sales order (the "Sales Order") with Avolve to Avolve Support. This SLA defines Avolve Support for both traditional licensees ("Licensees") of Avolve software (the "Software"). For the avoidance of any doubt, customers who have not purchased Avolve Support and customers who are not current on their fees are not entitled to Avolve Support. This SLA, together with the Sales Order and the Avolve General Terms and Conditions, represents Customer's Agreement (as such term is defined in the Avolve General Terms and Conditions). 1. Avolve Maintenance for Standard, Premium, and Named Enhanced Support. Avolve currently offers three levels of Avolve Support, standard, premium and named enhanced support. 1.1. Standard Avolve Support refers to all maintenance and support services standardly provided by Avolve to current customers for the standard, not -customized Software. The following are included in standard Avolve Support: (a) New releases of Software; (b) Patches and "hot fixes" within the integer version of said Software; (c) Phone, email and trouble -ticket reporting systems for Software within the integer version of said Software in accordance with this SLA; (d) Integrations to third -party software and systems defined by Avolve as "Standard Integrations"; and (e) (Avolve) ProjectDox Workflows and eForms defined by Avolve as "Best -in -Class," or otherwise designated by Avolve as "standard derivatives" of Best -in -Class workflows and eForms. A standard derivative workflow and or eForm is considered that which can be reasonably implemented by way of features and functions included in the Software, and for which additional, custom software code development is not required. Avolve reserves the right to charge an additional fee for professional services when Customers are upgrading from one major release to another. When applied, such additional fee will be determined based on (a) number of upgrade versions, (b) the complexity of customization, and (c) the complexity of add-ons and integrations of Avolve or third -party products/systems. 1.2. Avolve Premium and Named Enhanced Support refers to all maintenance and support services provided outside of, or beyond, standard Avolve Support. Examples of Avolve Premium and Named Enhanced Support include: (a) Support for non-standard or customized Software features; (b) Non -Standard integrations to third party software and systems; (c) Workflows and eForms not covered under standard Avolve Support, including those that are developed under a statement of work; (d) Predetermined and/or pre -scheduled modifications to third party software and/or systems; (e) On-call support; (f) Faster response times and support schedules; (g) Support for any exclusions set forth in Section 8 (Exclusions) below. 2. Avolve Support Fees. Unless set forth otherwise on the applicable Sales Order, standard Avolve Support fees shall be calculated at twenty percent (20%) of the applicable Software license fees. Unless set forth otherwise in the applicable Sales Order, supplemental Avolve Support fees are at Avolve's then current rates. 3. Portal. Avolve will provide reasonable portal support for problem determination and resolution for problems arising during normal operation of the Software. Avolve may require the Customer to provide a written assistance request describing the problem. All issues MUST be reported via the portal. City of Meridian ID Sales Order and Agreement (05132018) Page 17 of 22 Support Portal: https://support.avolvesoftware.com Upon first entering the portal, the Customer may request a login and Avolve limits logins to one agent per Customer. After a login is received, the Customer may enter, track, update, and report on trouble ticket as well as communicate with Avolve helpdesk staff via phone, email, web meeting, and/or ticket notes. In addition to working with members of Avolve's Support Team, Customers have access to , Latest Product News Articles, FAQs, Documentation, and a Knowledge -base via the Support Portal as well. 4. Support Hours. 4.1. Licensees with a standard support contract will receive assistance during Avolve's normal working hours of 8:00 a.m. through 5:00 p.m., Monday through Friday (excluding standard holidays), Mountain Standard Time. 4.2. Avolve, in its sole discretion, may offer premium or named enhanced support contracts, which would entitle the purchasing customer to additional support hours and/or other benefits beyond those set forth in this SLA ("Premium Support" or "Named Enhanced Support"). If purchased by a customer, Premium Support or Named Enhanced Support terms will be set forth in the applicable Sales Order. On -Site Emergency Support. Customer may request Avolve to provide on-site emergency operational support services as a separate and distinct billable service. Releases Included. Avolve Support for Licensees of the Software includes all minor and maintenance releases. Avolve reserves the right to charge upgrade fees for major releases or major ancillary program components. Additionally, some features may or may not be activated based on license terms. 6.1. For the purposes of this SLA, (i) "maintenance releases" shall mean such bug fixes and/or platform updates that are designated by an increment in the last decimal of the release i.e. n.n.1 by Avolve; (ii) "minor releases" shall mean such bug fixes, platform updates, and/or minor product enhancements that are designated by an increment in the second decimal of the release i.e. n.1.n by Avolve; and (iii) "major releases" shall mean such bug fixes, platform updates, and major product enhancements and/or new features that are designated by an increment in the whole number of the release i.e. 1.n.n by Avolve. 6.2. To the extent applicable, all Avolve Support provided to Customer (including all maintenance releases, minor releases, and major releases) shall be subject to the applicable license agreement between Avolve and Customer. 7. Problem Determination and Resolution. Avolve resources will be allocated to resolve reported problems based on the severity level set forth in the table below and Avolve will use commercially reasonable efforts to provide a prompt acknowledgement, acceptable resolution, workaround, or a plan for the provision of a resolution or acceptable workaround in the timeframe set forth in the table below: City of Meridian ID Sales Order and Agreement (05132018) Page 18 of 22 Severity Level Definition Initial Response Time Resolution Commitment An error that causes a Avolve and Customer will commit catastrophic failure full-time resources during normal System Down substantially impacting 1 Hour business hours for problem Customer's business. resolution, to obtain workaround, or reduce the severity of the error. An error that causes Avolve Avolve and Customer will commit product to fail without full-time resources during normal High significant business impact. 24 Hours business hours for problem Causes a substantial resolution, to obtain a workaround, reduction in performance. or reduce the severity of the error. An error that causes only Avolve and Customer will commit Medium minor impact on use of the 72 Hours resources during normal business product. hours for problem resolution. Avolve and Customer will provide A service request for a new resources during normal business feature, additional hours to address request. Low documentation, or an Within 5 Business Enhancement requests will be explanation of product Days logged and sent to Avolve functionality. Development for review and possible incorporation into ProjectDox. (a) Initial Response Time. Once a problem has been reported, Customer will receive an acknowledgement via email, phone or the support portal, as to the receipt of the problem as reported and a confirmation of the problem severity. Avolve will begin the process of problem determination and resolution at this point. The time the ticket is submitted and the response time will be logged to ensure SLA is met. (b) Status Updates. During the problem determination and resolution process, Customer may receive regular communications, via email, phone or the support portal, as to the status of the problem determination and resolution. All communications should be logged in Avolve's support system including date, time, and contact name. This helps Avolve and the customer determine the status and duration of the issue reported. (c) Resolution. In response to the problem reported, Customer will receive, as appropriate, one of the following resolutions: an existing correction, a new correction, a viable workaround, or a plan on how the problem will be addressed. (d) Severity Re-classification. If Customer determines that a previously reported and in -progress issue's severity needs to be re-classified or escalated, Customer should issue a new call or email to the Technical Support Team. 8. Exclusions. Avolve will have no obligation to support the following, pursuant to the terms of this Agreement: 8.1. Software use not covered by an active support contract and/or not in compliance with a valid agreement with Avolve. A support contract must cover all Software licenses purchased. 8.2. Software that is altered or modified other than as approved in writing by Avolve. City of Meridian ID Sales Order and Agreement (05132018) Page 19 of 22 8.3. Any Software that is either not within the current major (integer) release or is more than two (2) minor releases back from the current minor release within the major (integer) release. 8.4. Problems caused by misuse or misapplication of the Software, including any anomalies and/or failures in test or production operating environments that impact the Software and are determined to have their cause due to unwarranted Customer decisions, actions, system configuration/ modification, policies and/or procedures. 8.5. Software installed on any computer hardware/software configurations not supported by Avolve. 8.6. Problems caused by Licensee custom application code authorized to be developed using Avolve APIs as set forth in the documentation accompanying such API and Licensee's Agreement. 8.7. Problems caused by updates or upgrades of 3rd party applications that are integrated with Avolve products. 8.8. Problems caused by on -premises hardware problems or related issues such as router, network or hard drive failures or incorrect configuration settings. 8.9. Services required to implement any updates, upgrades or releases on Customer's network, as well as all other operational support issues, are not included with Avolve Support. Such additional services may be purchased for an additional fee. 8.10. All Training programs, regardless of software version updates and/or upgrades. 8.11. Operational Support including but not limited to: (a) Windows configuration issues; (b) SOL Database maintenance and or tuning; (c) VMWare tuning or configuration; (d) Firewall configuration; (e) Network performance; (f) End -User browser support; (g) User -modified and new workflows or eForms. 8.12. Add-ons (as such term is defined in the Customer's Agreement). 8.13. Any other reasons set forth in the Customer's Agreement. Avolve, in its sole discretion, shall determine whether any of the foregoing exclusions are applicable to Customer. Any services provided for exclusions shall be paid by Customer at Avolve's then -current rates, as well as all travel and other expenses incurred by Avolve in providing such services. 9. Customer's Obligations for Operational Support. 9.1. Contact Person(s). Customer will designate up to two (2) contact person(s) (or such other replacement individuals as Customer may designate in writing) (each a "Contact Person"), who shall be the sole contacts for the coordination and receipt of the Support Services set forth in this SLA. Each Contact Person shall be knowledgeable about, as applicable, the Software. If Avolve is unable to contact any designated Contact Person through the specified means for a period of time and such contact would be helpful for performing the Support Services, Avolve may refuse to perform the Support Services until Avolve is able to contact a designated Contact Person, in which case the times for resolution set forth in Section 5 will be suspended for such period of time. 9.2. Remote Access. For the purpose of problem determination and analysis, Customer will provide, as necessary and at Customer's discretion, the Technical Support Team with remote access capabilities into Customer's system's running the Software. 9.3. Supporting Data. Customer will provide reasonable supporting data to aid in the identification and resolution of the issue. City of Meridian ID Sales Order and Agreement (05132018) Page 20 of 22 9.4. Installation. Unless otherwise instructed by Avolve, Customer will be responsible for installing any error correction, update or upgrade. 9.5. Initial Troubleshooting. Customer's Support Contact has the responsibility of performing due diligence in resolving issues prior to contacting support and will be expected to provide additional details as a result of their investigation of the issue. 10. Term. The term of this agreement shall be as set forth on the Sales Order associated with this SLA and shall continue unless terminated pursuant to the terms of the Agreement. 11. Fees / Termination / Renewal. Customer shall pay Avolve the applicable fee as listed on the Sales Order for all Software use rights for which Customer purchased (the "Fees"). Fees will be billed and due as provided for in the Agreement. Fees are paid in advance and are irrevocable and non-refundable (except for the limited credit right set forth in Section 10 below and if set forth expressly otherwise in the Agreement). If Licensee fails to pay all Fees by the due date, this SLA, and all Avolve Support provided for under it, may be immediately terminated, without notice, by Avolve. Alternatively, Avolve, in its sole discretion, may elect to continue to provide Avolve Support and assess interest at a rate of up to 18% per annum, not to exceed the minimum amount allowed by law. To reinstate or renew Avolve Support (if reinstatement is allowed by Avolve at its sole discretion), Customer must pay in advance and in full all Fees that were considered in arrears at that time. 12. Credits. Should Avolve fail to meet any of the commitments set forth in this SLA, AS CUSTOMERS SOLE AND EXCLUSIVE REMEDY: 12.1. Licensees. Licensees of Software shall be entitled to receive a service credit of 1% of the licensee's monthly prorated support fees, per incident in a given month, up to a maximum 50% of monthly prorated support fee payable by the customer. The amount of compensation may not exceed 50% of the licensee's monthly support fee. This means that if a customer has two (2) incidents in which Avolve failed on the initial response within the time frame stated, they are entitled to receive a service credit of 4% of the prorated monthly support fee. 12.2. Requesting a Credit. As outlined in this SLA, Avolve shall issue a service credit to Customer's account if Avolve does not meet the guaranteed response time limits mentioned in the SLA. The Service Credit will be applied to the clients next invoice that is due, after the credit has been requested and approved by a member of the Avolve Management staff. In order for a customer to receive a credit on their account, the customer must request the service credit within seven (7) business days of the incident in which the response time was not met. This credit request must come from the authorized e-mail account for the customer's account, and must be submitted directly in the form of a ticket via the customer's portal account. The ticket must include the customer's account information, and the Ticket Number in which the response time was not met by Avolve's Support Department. Since all response times are checked through the Ticket Helpdesk System, there will need to be a Ticket Number mentioned and/or the dates and times that the incident(s) occurred. The Service Credit Request will be reviewed by a member of Avolve's Management staff to make sure the request is valid, and the customer will receive notification of a Service Credit approval or denial. If a Service Credit Request has been approved, the Service Credit will be applied to the customers next due invoice. City of Meridian ID Sales Order and Agreement (05132018) Page 21 of 22 Schedule B — Implementation SOW To Be Provided Separated and Referenced to this Meridian Sales Order Agreement City of Meridian ID Sales Order and Agreement (05132018) Page 22 of 22 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 61 Project/File Number: Item Title: ACHD Permit for Conduit and Fiber to Homecourt Meeting Notes 9 APPROIED ADA COUNTY HIGHWAY DISTRICT SINGLE PROJECT FIBER OPTIC FACILITIES PERMIT .2 n Date of Permit: This permit is granted to: City of Meridian 3775 Adams Street ACRD Contact Person: Garden City Idaho 83714 Saperoiser — Development Phone (208) 387-6280 Review Facsimile (208) 387-6289 Name: -T.&,, P t-lcskaa 3775 Adams Street Garden City Idaho 83714 Phone: (208) 387-6+-79�6? Permit No.: FP000 Froc-1$- 00(>1 1. PERMITTEE iNro1dMATION Permittee Contact Person: Dave Tiede, CIO Information Technology Phone: 208-489-0496 Email: dtiede@meridiancity.org H. FIBER OPTIC: PROJECT AiND Ai'['lI0'► E0 TIBER OPTIC FA(ALITIES Location of Permittee's Fiber Optic Project: Permittee's Fiber Optic Project is identified, described and depicted in Exhibit "A" which is attached hereto and incorporated herein by reference. Approved Fiber Optic Facilities: Facilities and Improvements, Planned Location, Variance, Actual Location The approved Fiber Optic Facilities are those facilities and improvements identified and described in Exhibit "A" which is attached hereto and incorporated herein by reference. The approved Fiber Optic Facilities shall be located within their designated corridor in the approximate planned location depicted on Exhibit "A" and in compliance with applicable ACHD policies, standards and specifications and where placed underground, shall have a depth of cover of between thirty inches (30") and thirty-six inches (36') unless otherwise directed by ACRD. Fiber Optic Facilities may be located outside of their designated corridor only upon submission of written statements of concurrence by each utility within the target corridor and only upon the granting of a variance by ACHD, in its sole and complete discretion. 1 E1 Meridian City Council Meeting Agenda May 15, 2018 – Page 88 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 89 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 90 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 91 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 92 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 93 of 347 14. This Permit is conditioned upon the signature of ACHD and the Permittee below. This Fiber Optic Facilities Permit is issued by the Ada County Highway District on the date set forth above: Ada County Highway District: The person signing below represents that he or she has the authority on behalf of ACHD to issue this Permit and bind ACED to the terms set forth herein. By:hn Kirk, P.E. -'Its: eputy Director - Engineering Acceptance/certification by Permittee: The person signing below represents that he or she has the authority on behalf of the Permittee to accept and agree to the terms of this Permit and bind the Permittee to the terms set forth herein. i By: Mayomy de Weerd Its: City o eridian 8 Meridian City Council Meeting Agenda May 15, 2018 – Page 95 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 96 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 97 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 98 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 99 of 347 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 6J Project/File Number: Item Title: Task Order 10930 for Professional Services Approval of Task Order 10930 for Professional Services for SCADA System Upgrades to Advanced Control Systems (ACS) For the Not -To -Exceed amount of $143,851.00. Meetinq Notes 9 PHU"HED Page 1 Memo To: C.Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Dennis Teller, PM; Keith Watts, Purchasing Manager Date: 5/10/18 Re: May 15 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the May 15 th City Council Consent Agenda for Council’s consideration. Approval of Task Order 10930 for Professional Services for SCADA System Upgrades to Advanced Control Systems (ACS) for the Not-To-Exceed amount of $143,851.00. This Task Order is issued in conjunction with the Master Agreement with Advanced Control Systems (ACS) dated October 1, 2015. Recommended Council Action: Approval of Task Order 10930 to ACS for the Not-To-Exceed amount of $143,851.00 and also authorize Purchasing Manager to sign the Purchase Order for the Not-to-Exceed amount of $143,851.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda May 15, 2018 – Page 101 of 347 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A- Payment and Performance Bonds Received (Date): Rating: Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Existing N/A N/A I. PROJECT INFORMATION 6/22/2017 5/28/2018 2018 5/3/2018 Public Works SCADA System Upgrades V. BASIS OF AWARD IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION 10/1/2015 May 10, 2018 VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Dennis Teller 5/3/2018 VII. TASK ORDER SELECTION (Project Manager to Complete) Project scoped and hours required were determined. Project contract cost based on hourly rate of Engineer. N/A Award based on Low Bid Highest Ranked Vendor Selected $143,851 Dennis Teller If yes, has policy been purchased? Advanced Control Systems III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3490 94300 10930 TASK ORDER 7A RFP / RFQ BID Meridian City Council Meeting Agenda May 15, 2018 – Page 109 of 347 TASK ORDER NO. 10930 Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND ADVANCED CONTROL SYSTEMS (ENGINEER) This Task Order is made this day of May 2018 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by _ADVANCED CONTROL SYSTEMS, hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (category 7A) between the above mentioned parties dated October 1, 2015. The Project Name for this Task Order 10930 is as follows: CITY OF MERIDIAN SCADA System Upgrades SCOPE OF WORK This task order requires the Engineer to develop and implement control upgrades to the City of the Meridian Water Division's Supervisory Control and Data Acquisition (SCADA) system including the Human Machine Interface (HMI), network communications, and programmable logic controllers (PLCs) during City fiscal year 2018. Standard billing rates will apply during normal ENGINEER business hours development costs. UPGRADES AND DEVELOPMENT System upgrades will be developed and implemented within the current Water Division SCADA system; HMI's, network communications, and PLC's to bring the operating platforms to a fully functional and complete state required for operation, monitoring and alarming of water, HMI, PLC and PRV facilities. The actual project tasks will be developed in detail per site; locations defined by categories herein, and coordinated between the Engineer and operations staff through Work Authorization Forms (Attachment A) prior to initiating work for each site. Task Order 10930 SCADA System Upgrades Page 1 of 4 Advanced Control Systems Deliverables SCADA System upgrade work will be developed and incorporated at the following categories, by site, throughout the Water SCADA System for the following estimated hours. Categories Est. Hours Wells (24 total) 1,093 PRV's (19 total) 304 Reservoirs (2 total) 10 Treatment Facilities (3 total) 36 VFD's (20 total) 40 Total Project Hours 1,483 COMPENSATION SCHEDULE I T COMPENSATION AND COMPLETION SCHEDULE ____1 Task I Description compensation 1 Professional Services $143,851.00 TASK ORDER TOTAL: $143,851.00 The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10930 is one hundred forty-three thousand eight hundred fifty-one dollars ($143,851.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Travel and meals are excluded from this Task Order unless explicitly listed in the Scope of Services AND Payment Schedule. CITY OF M BY: TAMMY de RD, MAYOR Dated:_ 5/ /. / )bl c Approved b Cou '1' 7 / J C/ �/ C/ ADVANCED CONTROL SYSTEMS BY: i STEV THOMS , wner Dated: J ncl._ Task Order 10930 SCADA System Upgrades Advanced Control Systems Page 2 of 4 Attest: C.JAY COLES ity Clerk 2GrVollATEDAUCGs i �ilvur o C ` " jD1A 2 41 SEAL Purchasing pprov I BY: KEIT /Purc as ng Manager r 101/t City Project Manager: DENNIS TELLER Task Order 10930 SCADA System Upgrades Advanced Control Systems Public Works DepartmentApproval BY: /�LAU 'I MCVEY, eputyt yl til ps( Dated: 7 /� 4 23 Page 3 of 4 ATTACHMENT A SCADA Support Services Work Authorization Request Form Task Order 10930 SCADA System Upgrades Page 4 of 4 Advanced Control Systems CITY OF MERIDIAN SCADA TECHNICAL SUPPORT FY 2018 SCADA Support Services Work Authorization Request Form This Work Authorization Request is associated the Agreement between the City of Meridian, Idaho (CITY) and Engineer for SCADA Related Software Support. Request for Work Requested By (City): Date / Time: Task Order# Type: ❑ Routine Maintenance ❑ Planned Improvements ❑ On -Call Request Reason and Scope of Work Provide brief explanation regarding why work is needed. Provide brief list of planned activities, timeframe, and deliverables expected. Estimated Budget Based on Scope of Work herein, Engineer estimates the following level of effort will be required to perform the requested work. Staff Required Total Estimated Hours and Cost Estimated Schedule Hours Cost Based on the current understanding of the work to be performed, Engineer anticipates that the work will be completed within (days/weeks) from City Authorization and Notice to Proceed. Engineer will notify the City via email when the work is complete. Authorization & Notice to Proceed CITY Authorization to Proceed, acknowledged by: W/O# Title: Date: PAGE 1 OF 1 ,IAN CITY OF MERIDIAN Purchasing Dcpartment 33 E BROAOWAY AVE. STE 105 MERIDIAN, ID 83&T2 TEL (208) 4894417 FAX: {208} 887{813 @ C]TY OF MERTDIAN Public Works Departnent / Water 5'9/2018 IS BUDGET AMENDi'ENT REQUIRED? No SUGGESTED VENDOR ControlSystems, LLC 27 E. Fairview Meridian, lD 83642 .j PLRCnaSE ORDTR r,U'rlBlP:.1{.ST;P?ndp ON i-L tL\.,CtCe S p;Cn||jc SLIPS CJ.RTOI{S Ai]D CCRRESFOIIDITCE NEi.ATEO IC II]I3 CFOE.R, Den !er Dennis Teller Upgrades FY18PROJECT i,lAME: SCADA System $for WaterU 1 $ 143,851.00 60 3490 94300 $ 143,851.00 $ $ $ $ $ $ $ $ $143 851.00 AILlO Purchase DATE OF REQUEST $343,380.70 AMOUNT PART. NUMBER / DESCRIPTION TASK ORDER / CONTRACT.I I QTY UNIT .UNIT PRICE FUND DEPT ixlrNSE iiR CODE (rl Ar-CriJNT t PR0JE,:! / c*L{&ltT(4€NT * Date: Meridian City Council Meeting Agenda May 15, 2018 – Page 107 of 347 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions Included In Report 60 - Enterplise E\rnd 3490 - I{ater Construction projects Erom 70/\/2017 Through 9/30/2078 Budget with Amendments Current Year ActuaI Budget Remaining Percent of Budget Remaining 94 300 Capitaf outlay Capitaf - Electronics TotaL Capital Outlay DEPT EXPENDITURES TOTAL EXPENDITURES 45?J34 .20 109,353.50 34 3. 380 .70 75.85% 134.20 109,353.50 343,380.70 75.85? -____1:2,11L29- _____.]qgJ3E-10 __-_l_1!':q_a-_z_0 ___-_______:!-i!3 ___j32!_lll-29_ _____1-ag,I!-:a_343 380.70 75.85% Date: 5/9/18 11:50:31 AI'1 Page: 1Meridian City Council Meeting Agenda May 15, 2018 – Page 108 of 347 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 6K Project/File Number: Item Title: Task Order 10921 for Professional Services Approval of Task Order 10921 for Professional Services for "Water Quality Evaluation" to Mountain Waterworks, Inc. for the Not -To -Exceed amount of $56,920.00. Meetina Notes Page 1 Memo To: C.Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Dennis Teller, PM; Keith Watts, Purchasing Manager Date: 5/10/18 Re: May 15 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the May 15 th City Council Consent Agenda for Council’s consideration. Approval of Task Order 10921 for Professional Services for “Water Quality Evaluation” to Mountain Waterworks, Inc. for the Not-To-Exceed amount of $56,920.00. This Task Order is issued in conjunction with the Master Agreement with Mountain Waterworks, Inc. dated October 1, 2017. Recommended Council Action: Approval of Task Order 10921 to Mountain Waterworks, Inc. for the Not-To-Exceed amount of $56,920.00 and also authorize Purchasing Manager to sign the Purchase Order for the Not-to- Exceed amount of $56,920.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda May 15, 2018 – Page 111 of 347 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A++ Payment and Performance Bonds Received (Date): Rating: Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Goodstanding N/A N/A I. PROJECT INFORMATION 4/13/2018 7/23/2018 N/A 2018 3/22/2018 Public Works / Water Water Quality Evaluation V. BASIS OF AWARD N/A N/A IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION 10/1/2017 May 10, 2018 VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Dennis Teller 3/22/2018 VII. TASK ORDER SELECTION (Project Manager to Complete) Fees based on estimated hours required of project at consultants current hourly rates. N/A Award based on Low Bid Highest Ranked Vendor Selected $56,920 Dennis Teller If yes, has policy been purchased? Consultant - Mountain Water Works III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3400 55000 10921 TASK ORDER 1D RFP / RFQ BID Meridian City Council Meeting Agenda May 15, 2018 – Page 112 of 347 TASK ORDER NO. 10921 Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND MOUNTAIN WATERWORKS, INC (ENGINEER) This Task Order is made this IrJ day of May 2018 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by MOUNTAIN WATERWORKS, INC, hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (category 1 D) between the above mentioned parties dated October 1, 2017. The Project Name for this Task Order 10921 is as follows: CITY OF MERIDIAN WATER QUALITY EVALUATION PROJECT UNDERSTANDING Mountain Waterworks was contacted by the City to complete a comprehensive water system wide evaluation of the current source and distribution system water quality. The City is anticipating the population served will officially surpass 100,000 customers by April 2018, and as such, is preparing for additional water quality sampling and protocol that will be implemented once this surpassed. For example, the City is currently collecting 60 compliance samples per EPA Lead and Copper Rule regulations. Once the population benchmark of 100,000 customers is surpassed, 100 tap samples will be required. This sampling increase is expected expand to current and new constituents accordingly with population increases. The evaluation will include a review of historical and existing analytical laboratory results as well as new sampling of additional parameters in order to determine the quality of source water and water quality characteristics within the distribution system. The evaluation will also identify sensitive and vulnerable infrastructure related to differing and aggressive water by reviewing existing water system model data. The findings of the evaluation will be used to help develop the scope for development of future analysis and studies if deemed required by the Department of Environmental Quality (DEQ). Task Order 10921 Page 1 of 4 MOUNTAIN WATERWORKS Mountain Waterworks will facilitate discussions between the City and DEQ to develop evaluation and study requirements through meetings and negotiated efforts. The findings from the joint meetings will be documented and utilized to develop a formal work plan for this task order including all involved parties. SCOPE OF WORK Mountain Waterworks will evaluate historic and existing water quality analytical results in order to identify possible sources of differing water quality within the sources and distribution system. The analysis will include all active, standby, and emergency wells as well as select points of use throughout the distribution system. Mountain Waterworks will meet with DEQ and the City to confirm sampling requirements and constituent analysis prior to developing additional water quality sampling needs. Once identified, additional sampling and testing will be completed by the City. Potential water quality impacts of the existing iron and manganese treatment systems will also be evaluated as part of the study. An evaluation of the existing water model data will also be used to determine locations of vulnerable infrastructure in relation to source water well locations within the distribution system. Once the water quality analysis has been completed, Mountain Waterworks will meet with the City and DEQ to discuss the findings of the water quality analysis. Mountain Waterworks will provide guidance and technical recommendations pertaining to water quality parameters for use with future source water additions, population increases, treatment solutions, or regulatory requirements that may be required or added to water system. Additionally, a technical memorandum will be developed detailing the contents of any additional requirements by DEQ as determined through meetings with DEQ compliance staff to clearly define any further associated requirements. Task 1 —Water Quality Analysis, Data Gap Analysis, Scoping Meetings, Project Coordination with DEQ, and Technical Memorandum. Dpliverables Water Quality Evaluation Project deliverables include: Coordination and assistance in water quality sampling. Comprehensive Water Quality/Treatment Evaluation and Vulnerability Report as determined from DEQ and City discussions. Mountain Waterworks will facilitate joint meetings including DEQ and the City. Technical Memorandum outlining scope of anticipated future needs and system analysis requirements as defined during joint scoping meetings with DEQ and City. Task Order 10921 Page 2 of 4 MOUNTAIN WATERWORKS ASSUMPTIONS While preparing our scope of services and fee estimate, we have made the following assumptions: • The evaluation will be limited to analysis of water quality parameter data related to source and treated water. Water modeling data completed by others will also be used to evaluate theoretical dispersion of source waters into the distribution system. Mountain Waterworks will review existing data provided by the City and develop a comprehensive list of additional water quality samples that may be required to complete the evaluation. All new sampling will be conducted by the City and costs for analytical sampling and testing is not included in the scope of this Task Order. TIME OF COMPLETION and COMPENSATION SCHEDULE COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 1 Water Quality Analysis, Data Gap Anticipated within 120 days of Analysis, Scoping Meetings, Project NTP $56,920.00 Coordination with DEQ, and Technical Memorandum TASK ORDER TOTAL: $56,920.00 The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10921 is fifty-six thousand nine hundred twenty dollars ($56,920.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager. Any travel and/or reimbursables paid will be paid as part of the Not -To - Exceed Task Order Total per the Compensation and Completion Schedule above. Task Order 10921 Page 3 of 4 MOUNTAIN WATERWORKS CITY OF MERID B TAMMY de WE AYOR Dated:�QORPTED A(/C r/ �o Approved b Council: 5� 1/b = � pP Y � Q � 01V or w C -/VI E IDIANI.— IDAHO Attest: SEAL C. Ja Coles,I Y CLERK CITY OF MERIDIAN BY: / � /4" - — KEITH ATTS, Purchase anager Dated:_ --�-" /0 - J e) City Project Manager: Dennis Teller MOUNTAIN WATERWORKS BY. , Stuart Hurley, Vice President Dated: 5/5118 Department Approval BY: l/u ' LA LEI MCVEY, Deputy Dir. Util ties Ops Dated:__ r� Task Order 10821 Pape 4 0( 4 MOUNTAIN WATERWORKS O z W N V z r i a UD 0 o w 04 ry£ Q� 0 - Lu �QoQ ° ¢ z co LL. w ❑ ❑ c� O 1=5 W W Q co r } m nUl F- m V w 1 a N > C.10, CD W O w� (S Oz 0 ❑� r - z a a 0 F- - 7. ' U / O U O Z VeUJ—_ - ZO z U W U • p w C7 U U H w a a ❑ - w O • O U 8111111111 w � U Ql � .0 F— •i . Z 4 � a r 0 wz 0 Z a z L) w w N F- ❑ U U O a - a Z a ' c 0- • • O a C �w U F- V) In z w O ❑ U O � � w w CO O z Y F-�n Q � • City Of Melidian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions Included In Report 60 - Enterprise zund 3400-Water-Adnin From L0/l/2017 Through 9/30/2018 Budget with Amendments Current Year Actual Budget Rema.ining Percent of Budget Remaining 55000 OPERATING COSTS Prof essional- Servi-ces Totaf OPERAT]NG COSTS DEPT EXPENDITURES TOTAL EXPENDITURES 210 , 000.00 (15,878.75)225,8'78.15 101.56% 210 , 000.00 (15.878.75)225,8'78.15 107.56% ---?19,!!!. !o ( 15, 878 .7s )225 818.15 107.56% 2t0 000.00 _ll!_!_ql!,M _____4]r3leJ5 _______l!Ll!3 Datet 5/1/18 09:16:40 N Paqe i 1Meridian City Council Meeting Agenda May 15, 2018 – Page 117 of 347 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 6L Project/File Number: Item Title: AP Invoices for Payment 5/16/18 - $2,969,428.20 Meeting Notes rte✓ APPROVED City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ACROSS THE STREET PRODUCTIONS 220/Bluecard student renewal fee for P. Schepper 125.00 01 General Fund ADVANTAGE GEAR 18-0370 220/30 pair wildland pants 5,170.78 01 General Fund ADVANTAGE GEAR 18-370 220/ 3 pair wildland pants 552.76 01 General Fund AUTOMATIC RAIN CO DBA HORIZON Settlers Park blower parts - qty 6 113.40 01 General Fund BILLING DOCUMENT SPECIALISTS 18-0090, MUBS Bills 4/20/18, Del Notices 4/23/18, Inserts 173.33 01 General Fund BLR - BUSINESS & LEGAL RESOURCES Idaho Employment Law Letter Subscription - Expire 5/19 491.00 01 General Fund BRADY INDUSTRIES, LLC.220/cleaner, soap, towels, bath tissue - qty 5 102.18 01 General Fund BRADY INDUSTRIES, LLC.220/Dish detergent, st. 2 - qty 1 case 69.09 01 General Fund BRADY INDUSTRIES, LLC.220/Janitori St. 2, detergent, towels, bath tissue, liners 133.54 01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, cleaner, liners, towels, bath tissue - qty12 238.25 01 General Fund BRADY INDUSTRIES, LLC.220/towels, case 43.86 01 General Fund BRADY INDUSTRIES, LLC.220/truck wash & detergent, soap - qty 3 283.51 01 General Fund BRIGHT IDEAS LIGHTING COMPANY light bulb replacements on pole at Lanark Parks Shop - qty 3 318.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change & Battery for UC Vehicle 195.45 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Tires for Unit # 131 636.36 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Rt Headlight Bulb, Transmission Service Unit#143 181.92 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Rack & Pinion Assbly, Alignment, Digital Brake Contrl-trk 31 1,007.74 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC UC Vehicle Repair 40.00 01 General Fund BUSY BEE SAND & GRAVEL, INC.gravel for Tully Park ADA repairs - qty 3.77 cu yds 37.70 01 General Fund BUSY BEE SAND & GRAVEL, INC.gravel for Tully Park ADA repairs - qty 4.31 cu yds 43.10 01 General Fund BUSY BEE SAND & GRAVEL, INC.gravel for Tully Park ADA repairs - qty 4.56 cu yds 45.60 01 General Fund Campbell Tractor Co.John Deere 1600 mower #2 repairs 2,707.39 01 General Fund Campbell Tractor Co.John Deere 997 mower #9 tire - qty 1 234.43 01 General Fund CANYON HONDA Oil Change and 8 K Inspection on Unit # 526 121.52 01 General Fund CASCADE FENCE COMPANY, INC.construction fence for Settlers Park ADA repairs 4/6-4/23/18 480.00 01 General Fund CELLEBRITE USA, CORP Unlock Phone for Forensic Analysis, DR# 17-5992 2,100.00 01 General Fund CHEVRON AND TEXACO BUSINESS CARD SERVICES #7898226373, City Fuel - April 2018 400.72 01 General Fund CHEVRON AND TEXACO BUSINESS CARD SERVICES #7898226399, PD Fuel - April 2018 203.87 01 General Fund CITY OF BOISE - CITY PRINT & MAIL SERVICES False Alarm Reports for Patrol, Labels for Evidence-Qty1000 277.95 Date: 5/10/18 01:21:43 PM Page: 1Meridian City Council Meeting Agenda May 15, 2018 – Page 120 of 347 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund CITY OF BOISE ATTORNEYS OFFICE 18-0084, City Prosecutor/Criminal Legal Services - May 2018 29,975.49 01 General Fund CUSTOM IMAGE, LLC parks logo T-Shirts & Hoodie for K Warren & A Aldape x 4 65.80 01 General Fund D & B SUPPLY 220/wildland boots for Brycyn Campbell - qty 1 Pair 215.99 01 General Fund D & B SUPPLY 220/wildland boots for V. Brower - qty 1 215.99 01 General Fund D & B SUPPLY Dog Food for K9 Wyatt - Qty 2 Bags 85.98 01 General Fund D & B SUPPLY screen & parts for water features - qty 4 26.26 01 General Fund DANIEL F KRAMER Middle School Student Competition Winner for Stop Motion Vid 200.00 01 General Fund DELTA DENTAL PLAN OF IDAHO Delta Dental, May 2018, #0133-0000 18,980.76 01 General Fund DILLABAUGH'S FLOORING AMERICA Repaired Floor at Police Station 706.95 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO electrical connectors for shop equipment - qty 2 14.46 01 General Fund EMSTAT BIOMEDICAL 220/Annual prev mtnc on 7 Zoll Cardiac monitors 1,610.00 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. 220/cupholder for BC rig #MF027 - qty 1 13.65 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. 220/Cupholder for BC rig #MF028 - qty 1 13.65 01 General Fund FASTENAL COMPANY anchors, cutting wheel, socket adapter-Chateau ADA repairs;4 55.74 01 General Fund FASTENAL COMPANY anchors,bolts-Settlers drinking fountain ADA upgrades x 70 79.78 01 General Fund FASTENAL COMPANY rivets/drill bits for Comm Ctr drinking fountain ADA repairs 10.19 01 General Fund FASTENAL COMPANY security bit cases/set for fleet trucks - qty 3 113.59 01 General Fund FASTENAL COMPANY washers for deck wheels on John Deere 1600 mower - qty 10 11.70 01 General Fund FBI NAA MONTANA- IDAHO CHAPTER Registration, J. Lavey & T. Basterrechea, FBI NAA & ICOPA Co 360.00 01 General Fund FUN EXPRESS paint & crafts for summer camp - qty 105 915.88 01 General Fund GLASS DOCTOR Windshield Replacement in BMW 750i Damage due to UC Vehicle 474.01 01 General Fund GOSNEY MANAGEMENT, LLC.instructor fee - Drawing Faces 4/5-4/19/18 - qty 7 308.00 01 General Fund H.D. FOWLER COMPANY drip fittings for Heroes planter beds - qty 27 98.72 01 General Fund H.D. FOWLER COMPANY mainline repair parts & materials for G Harris Park x 132 317.92 01 General Fund H.D. FOWLER COMPANY riser extensions for all parks - qty 88 88.00 01 General Fund H.D. FOWLER COMPANY Storey Park mainline repair parts - qty 6 80.48 01 General Fund H.D. FOWLER COMPANY Tully irrigation repair materials-22; PVC pipe hand saw-1 89.28 Date: 5/10/18 01:21:43 PM Page: 2Meridian City Council Meeting Agenda May 15, 2018 – Page 121 of 347 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund HOME DEPOT CREDIT SERVICES 220/24 bags of sand for workout equipment 84.00 01 General Fund HOME DEPOT CREDIT SERVICES 220/duct tape, packaging tape - qty 2 13.94 01 General Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards for M. Andrus - Qty 1 Box 44.95 01 General Fund IDAHO HUMANE SOCIETY 18-0054, Animal Control Services - May 2018 31,761.00 01 General Fund IDAHO NURSERY ASSOCIATION INLA Friend of Horticulture MPR member dues thru 5/1/19 75.00 01 General Fund IDAHO POWER 2200136188, Parks Power April 2018 11,621.20 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for Invitation to Bid Parks Spray & Fertilizer 90.90 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for PH 5/15/18 for Fire St #6 & Wells Sub, 4/27 56.98 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for Soul Source Avolve ProjectDox Software, 35.52 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice of Ord 18-1770 for Turf Farm Sub, 4/27/18 248.37 01 General Fund IDAHO PRESS-TRIBUNE Notice for PH 5/17/18 on Entrada Farms, Village @ Merid Apts 63.64 01 General Fund IDAHO STATE INSURANCE FUND #36670, Workers Comp Payroll Premium 1/1/18-4/1/18 114,379.09 01 General Fund IDAHO STATE INSURANCE FUND Reimb Overpayment to J. Dye on Claim# 201507312 185.40 01 General Fund IDAHO STATE POLICE Fingerprinting & Background for New Employees - April 2018 460.00 01 General Fund IDAHO STATE TAX COMMISSION Sales Tax - April 2018 5,951.02 01 General Fund IDAHO TOOL & EQUIPMENT pliers - qty 5 149.75 01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange 4/12/18 250.00 01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange 4/26/18 250.00 01 General Fund INTERSTATE ALL BATTERY CENTER 220/battery for portable jump box, equip mtnc 72.15 01 General Fund INTERSTATE ALL BATTERY CENTER AA, 9 volt, D batteries for Parks Shop - qty 4 44.50 01 General Fund JAYKER WHOLESALE NURSERY plants for Kleiner Park - qty 40 334.20 01 General Fund JOE BONGIORNO Per Diem, J. Bongiorno, IAAI Training Conference, Frisco TX, 324.50 01 General Fund JOHN S OVERTON Per Diem, J. Overton, IAAI Training Conference, Frisco TX, 5 324.50 01 General Fund JUDY GERHART Reimb, J. Gerhart, Bagel for BC Meeting - Qty 15 17.97 01 General Fund KYLEE ANNE BODILY High School Competition Winner for Oral History & Artistic I 500.00 01 General Fund L.N. CURTIS AND SONS 18-0371 220/Boots, size 9D 299.70 01 General Fund L.N. CURTIS AND SONS 18-0371 220/zippers for boots 44.31 01 General Fund LOWE'S expansion foam & grout for ADA repairs - qty 7 37.49 01 General Fund MASTERCARD MC PD#1, #0604, 4/30/18 Statement -6.00 01 General Fund MASTERCARD MC PW#1, #0687, 4/30/18 Statement -10.00 Date: 5/10/18 01:21:43 PM Page: 3Meridian City Council Meeting Agenda May 15, 2018 – Page 122 of 347 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MERIDIAN PLUMBING CO, INC.ADA water fountain install at Community Center 1,791.05 01 General Fund MINUTEMAN, INC.Repaired Lock on File Cabinet in CFO Office 75.00 01 General Fund MOTION & FLOW CONTROL PRODUCTS sprayer repair fittings - qty 2 3.36 01 General Fund NAPA AUTO PARTS 220/2 gal antifreeze & funnel for St. 3 18.27 01 General Fund NAPA AUTO PARTS 220/antifreeze - qty 2 gallons 17.38 01 General Fund NORCO 220/2 replacement 4-Gas meters, T-31 & E-34 1,499.52 01 General Fund NORCO 220/cutting torch oxygen for T-31, 1 cylinder & 1 refill 114.05 01 General Fund OFFICE DEPOT, INC.220/2 Toners, 1 pk cards, 1 box envelopes 230.97 01 General Fund OFFICE DEPOT, INC.220/toner, paper, manila envelopes - qty 3 134.10 01 General Fund OFFICE DEPOT, INC.Lanyards for MAC - Qty 1 Box 5.94 01 General Fund OFFICE DEPOT, INC.Name Badges for MAC - Qty 1 Box 12.70 01 General Fund OXARC, INC.220/refill 2 oxygen bottles, medical 16.30 01 General Fund PLATT ELECTRIC SUPPLY Emergency Ballasts for City Hall - Qty 3 459.00 01 General Fund PLATT ELECTRIC SUPPLY fuses for Ten Mile Interchange - qty 4 90.45 01 General Fund PNW-ISA Registration, E. Huff, Soils:What it is & How it Works for T 149.59 01 General Fund PRO FORCE LAW ENFORCEMENT Scene Lights to Keep in SWAT Van - Qty 2 130.01 01 General Fund RESERVE ACCOUNT POSTAGE USE, April 2018 1,045.90 01 General Fund SHRED-IT USA, LLC.Document Shredding for PD - March 2018 671.93 01 General Fund SIGNS, ETC Kleiner Park Memorial Plaza sign & installation 505.50 01 General Fund SIGNS, ETC Replace Door Vinyl Graphics for Unit # 131 1,044.00 01 General Fund SILVER CREEK SUPPLY Echo string trimmer diagnosis for repair 34.00 01 General Fund SILVER CREEK SUPPLY sprinkler parts for Kleiner Park - qty 5 42.13 01 General Fund SIMPLEX GRINNELL 18-0034, Fire Alarm, Sprinkler, Supressn Gas Test/Insp @ CH 10,259.76 01 General Fund SIMPLEX GRINNELL 220/replace valve on wet sprinklr sys in fire riser rm,St. 3 515.00 01 General Fund SKILLPATH SEMINARS Registration, B. Duff, Administrative Assistants Conf, Boise 199.00 01 General Fund SPORTSMANS WAREHOUSE Revolver Nipple Wrench - Qty 1 8.99 01 General Fund SUMMIT EQUITY LLC Refund, Surety-2017-0140, Falconers Place Sub, Landscaping D 7,469.00 01 General Fund SYNCB/AMAZON 220/1 Pk of 500 coffee stir sticks & 6 Rolls tape 30.63 01 General Fund SYNCB/AMAZON 220/challenge coin holder for office display case 9.95 01 General Fund SYNCB/AMAZON 220/floor mat for work station 40.34 01 General Fund SYNCB/AMAZON Cosco Three Step Big Step Folding Step Stool with Rubber Han 28.68 01 General Fund SYNCB/AMAZON Disinfectent spray for bike share program - qty 4 cans 17.76 01 General Fund T-ZERS SHIRT SHOP 220/25 pair shorts for stock, uniforms 298.75 01 General Fund T-ZERS SHIRT SHOP Walking Club T-Shirts - Qty 416 2,080.00 Date: 5/10/18 01:21:43 PM Page: 4Meridian City Council Meeting Agenda May 15, 2018 – Page 123 of 347 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund TAMMY DEWEERD Mayor Cellphone Reimbursement FY18 - May 2018 100.00 01 General Fund TATES RENTS (GENERAL OFFICE)sod cutter rental for Settlers Park 4/17-4/18/18 130.00 01 General Fund TATES RENTS (GENERAL OFFICE)sod cutter rental-ADA repairs to Tully sidewalk to b-ball 92.00 01 General Fund THE ACTIVITY GROUP Bandages, Blankets, Pads, Gauze, Tape, Airway - Qty 68 77.26 01 General Fund THE ACTIVITY GROUP Flatpack Tourniquet Holder for Uniform - Qty 18 381.74 01 General Fund THE UPS STORE Postage to Mail Evidence to Lab 47.00 01 General Fund THE UPS STORE Postage to Send Camera Back for Replacement 16.22 01 General Fund THOMSON REUTERS-WEST PUBLISHING CORP Idaho Legislative Service 4/4/18-4/3/19 204.00 01 General Fund TRIMBLE INC Ugrade 1 yr Maintenance & Support, Single User, Maintenance 180.00 01 General Fund UNITED HERITAGE INSURANCE 02065-001, May 2018 Premiums 13,842.58 01 General Fund VICTORY GREENS rock for Tully Park - qty 2 47.90 01 General Fund VICTORY GREENS topsoil for Settlers & Storey Park bins - qty 4 191.60 01 General Fund VISION SERVICE PLAN 30 044489 0001, VSP May 2018 3,896.39 01 General Fund WAXIE SANITARY SUPPLY 18-0191, Coreless towels - Qty 12 Cases 371.40 01 General Fund WAXIE SANITARY SUPPLY 18-0191, Credit Trash Can Liners & Urinal Deodorant - Qty 17 (344.24) 01 General Fund WHITE, PETERSON, GLGRAY & NICHOLS P.A. 1/2 of Fire Arbitration 1,675.00 01 General Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Insurance - May 2018 4,798.55 01 General Fund WL MAY CO.New ice maker assembly for Community Dev 60.99 01 General Fund XEROX CORPORATION - PASADENA MX4-506016, Xerox 7845 base fee 4/18; click fee 3/29-4/21/18 406.75 01 General Fund ZOLL MEDICAL CORP 220/repair and recert of Zoll Cardiac Monitor 2,293.00 Total 01 General Fund 296,909.95 07 Impact Fund HOME DEPOT CREDIT SERVICES lock latch for Hillsdale Park pump station - qty 1 3.73 07 Impact Fund IDAHO POWER CO WO# 27502678, Install Power to S Meridian Regional Park 91,423.00 07 Impact Fund LUCKYDOG RECREATION 18-0251, Picnic Shelter @ S Meridian Reg Park - Thru 3/9/18 18,275.62 07 Impact Fund PREMIER SIGNS 220/Two public hearing notices patches @ Station 6 property 91.00 07 Impact Fund SILVER CREEK SUPPLY MP800 irrigation nozzles for Keith Bird Legacy Park - qty 20 100.00 07 Impact Fund STRATA, INC.18-0306 S Meridian Reg Park materials testing 3/19-4/6/18 1,262.50 Date: 5/10/18 01:21:43 PM Page: 5Meridian City Council Meeting Agenda May 15, 2018 – Page 124 of 347 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 07 Impact Fund STRATA, INC.220/Station 6, Geotechnical report 1,800.00 07 Impact Fund SYNCB/AMAZON cameras for South Meridian Regional Park construction x 5 726.13 07 Impact Fund VICTORY GREENS topsoil for Hillsdale Park - qty 4 83.80 Total 07 Impact Fund 113,765.78 20 Grant Fund governmental CHRISTOPHER POPE Per Diem, C. Pope, CDBG Basics: Training for Practitioners, 229.50 20 Grant Fund governmental MURRAYSMITH INC 18-0199, W Chateau St Lighting Proj, Service Thru 3/31/18 1,477.00 Total 20 Grant Fund governmental 1,706.50 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0182 After hour call for wastewater monitor problems 984.38 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0182, HMI/SCADA Programming @ PRV27, Qty 5.5 Hrs, 4/24-4/ 533.50 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0182, PLC Troubleshooting for PRV27, Qty .5 hr, 3/19/18 48.50 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0182, Troublshoot Progamng Chem Tank Level, Well 24, & 25 1,164.00 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0340, service 2/26-3/31/18, SCADA upgrades 1,736.75 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0376, SCADA System Upgrades - 1/25/18-2/24/18 18,696.75 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0376, SCADA System Upgrades - 2/25/18-3/5/18 3,880.00 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0376, SCADA System Upgrades - 3/25/18-4/24/18 3,904.25 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0376, SCADA System Upgrades - 3/3/18-3/24/18 13,070.75 60 Enterprise Fund ALTERNATIVE WASTEWATER SYSTEMS Septic inspections at Bittercreek Subdivision - Qty 22 1,980.00 60 Enterprise Fund ANALYTICAL LABORATORIES INC.18-0366 Water Testing - January 2018, Qty 131 3,242.35 60 Enterprise Fund ANALYTICAL LABORATORIES INC.18-0366, Water Testing - Feb 2018, Qty 116 1,763.20 60 Enterprise Fund ANALYTICAL LABORATORIES INC.18-0366, Water Testing - March 2018, Qty 111 1,687.20 60 Enterprise Fund ANALYTICAL LABORATORIES INC.Credit for Overpayment Ref Inv#45190 & 44106 6/29/17 (166.25) 60 Enterprise Fund ARWOOD INC.Refund, 9901100501, Dumpster, 357 W Whitesand Dr, Job Comple 377.26 60 Enterprise Fund BARBARA LEE JORDAN Refund, 3737289002, Wat/Sew/Trash, 695 W Christopher St, Tit 195.94 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 18-0031, IVR Processing - April 2018 849.75 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 18-0032, Lockbox Processing - April 2018 1,543.71 Date: 5/10/18 01:21:43 PM Page: 6Meridian City Council Meeting Agenda May 15, 2018 – Page 125 of 347 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 18-0090, MUBS Bills 4/20/18, Del Notices 4/23/18, Inserts 11,925.16 60 Enterprise Fund BOE - Boise Office Equipment XKP547491, Copies 4/3/18-5/2/18 201.80 60 Enterprise Fund BOISE STATE UNIVERSITY 18-0215, LDP Continue Improve Modules 1-4, 1/31/18-4/4/18 7,600.00 60 Enterprise Fund BOISE STATE UNIVERSITY 18-0215, LDP Leadership Training Modules 1-6, 1/31/18-4/4/18 11,500.00 60 Enterprise Fund BROWN & CALDWELL 18-0065, service 2/23-3/29/18, Capacity Expansion 44,606.21 60 Enterprise Fund BROWN & CALDWELL 18-0284, Service 2/23-3/29/18, Headworks Upgrades 25,427.48 60 Enterprise Fund CENTURYLINK BUSINESS SERVICES #73380801, WWTP Long Distance Calls 3/26/18-4/23/18 0.63 60 Enterprise Fund CITY OF BOISE 18-0367 NPDES testing (103 tests)3,150.00 60 Enterprise Fund CITY OF BOISE 18-0367 NPDES testing (84 tests)2,544.00 60 Enterprise Fund CITY OF BOISE 18-0367 Pretreatment testing (41 Tests)537.00 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY 17-0348, VFD for WRRF Capacity Expansion - Qty 1 8,097.07 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY Heat shrink for stock (5 qty)133.55 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY Pump monitor for step screen 261.71 60 Enterprise Fund CONDOC Boise River Outfall Pump Station Service Period April 2018 49.99 60 Enterprise Fund CONDOC Boise River Outfall Pump Station, service period March 2018 49.99 60 Enterprise Fund CONDOC Service 4/26-4/30/18, Well 32 Pumping Facility Const 8.50 60 Enterprise Fund CONDOC WRRF Headworks Service for March 2018 49.99 60 Enterprise Fund CONDOC WRRF Liquid Stream Capacity Service Period April 2018 49.99 60 Enterprise Fund CONDOC WRRF Liquid Stream Capacity, service March 2018 49.99 60 Enterprise Fund CORE & MAIN LP Meter Inverted Paint Wand Qty 1 36.03 60 Enterprise Fund CRACOW PROPERTIES Refund, 1783020703, Wat/Sew/Trash, 202 E Breinholt St, Both 60.19 60 Enterprise Fund DAHLE CONSTRUCTION 18-0183, Service through 3/31/18, Linder water main 260,771.20 60 Enterprise Fund DARIN & JANET DRISCOLL Refund, 6600031302, Wat/Sew/Trash, 3491 W Bay Oak St, Title 116.51 60 Enterprise Fund DEBORAH HICKEY Refund, 0815022406, Wat/Sew/Trash, 891 E Kaibab Trail Dr, Cu 50.00 60 Enterprise Fund DELTA DENTAL PLAN OF IDAHO Delta Dental, May 2018, #0133-0000 6,748.40 60 Enterprise Fund E.H. WACHS COMPANY 18-0166 EH Wachs Valve Turning Equp 66,325.00 60 Enterprise Fund EDWARD & MICHELLE JONES Refund, 4650100403, Wat/Sew/Trash, 2023 E Wrightwood Dr, Tit 124.41 60 Enterprise Fund EL-ADA, INC.El-Ada March 2018, Meridian Cares Program, Qty 6 42.00 60 Enterprise Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Installed new warning light in C18780 Inspectors Vehicle 111.00 Date: 5/10/18 01:21:43 PM Page: 7Meridian City Council Meeting Agenda May 15, 2018 – Page 126 of 347 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund EUROFINS EATON ANALYTICAL LLC Water Testing for Floride @ Wells 10B, 16C, 20B, 27-31-Qty 8 112.00 60 Enterprise Fund FASTENAL COMPANY Brass Hex Cap Bolts Qty 200 1,210.88 60 Enterprise Fund FASTENAL COMPANY Chemicals Chlorine Bleach Qty 6 14.05 60 Enterprise Fund FASTENAL COMPANY Nitrile gloves-size XL (2,000 qty)250.40 60 Enterprise Fund FASTENAL COMPANY Sawzall Pruning Blade Qty 10 71.36 60 Enterprise Fund FASTENAL COMPANY Simple Green Cleaner Qty 12 230.37 60 Enterprise Fund FASTENAL COMPANY Spray Bottles Qty 3 7.39 60 Enterprise Fund FERGUSON ENTERPRISES INC.18-0360 New Capital M520M Meters - Qty 270 36,042.30 60 Enterprise Fund FERGUSON ENTERPRISES INC.18-0360 New Captial Meters, OMC2 Qty 147 24,655.44 60 Enterprise Fund FERGUSON ENTERPRISES INC.18-0360 New Replacement LF MC 2 OMT2 1000 Gal Qty 1 736.26 60 Enterprise Fund FERGUSON ENTERPRISES INC.18-0360 New Replacement Water Meters & Related Equip- Qty 70 9,397.49 60 Enterprise Fund FERGUSON ENTERPRISES INC.18-0360 New Replacement, Pit Lid Housing 520M Qty 15 459.90 60 Enterprise Fund FERGUSON ENTERPRISES INC.18-0360 New Replacemnt Water Meters & Related Equip - Qty 46 5,522.02 60 Enterprise Fund FERGUSON ENTERPRISES INC.2x1/2 Steel Meter Spacer Qty 4 60.00 60 Enterprise Fund FIRE EXTINGUISHER CO Fire extinguisher inspection (5 qty)357.00 60 Enterprise Fund FIRE EXTINGUISHER CO Fire extinguisher inspections (97 qty)979.38 60 Enterprise Fund FISHER SCIENTIFIC Acetone wash bottle & support stand (2 qty)253.06 60 Enterprise Fund FISHER SCIENTIFIC Glass fiber filters for chlorophylla (2pk)169.02 60 Enterprise Fund FISHER SCIENTIFIC Phenolphthalien - Qty 1 36.76 60 Enterprise Fund HOME DEPOT CREDIT SERVICES 8SQ FT Sod Roll for 957 W Yost Repair - Qty 4 26.32 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Galv spray for plant fence & gate (2 qty)10.54 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Swtch box, wall plate,bushing, StudSensor, Wet/Dry Vac-Qty10 130.87 60 Enterprise Fund HORACIO & GILDA GONZALEZ Refund, 2595031202, Wat/Sew/Trash, 4713 W Hearst Dr, Title C 36.30 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business cards for Shandy Lam and Dan Berthe 92.50 60 Enterprise Fund IDAHO POWER 2202131047, WWTP Power - April 2017 48,327.67 60 Enterprise Fund IDAHO POWER 2204228288, Water Power April 2018 27,733.79 60 Enterprise Fund IDAHO POWER PUC Order#33987,Case#IPC-E-17-17, WW Trtmnt Plant Asset Pur 668,805.00 60 Enterprise Fund IDAHO STATE INSURANCE FUND #36670, Workers Comp Payroll Premium 1/1/18-4/1/18 25,491.91 60 Enterprise Fund IDAHO STATE TAX COMMISSION Sales Tax - April 2018 5,223.66 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER AA batteries (2 qty)16.40 60 Enterprise Fund JANET ANDERSON Refund, 9901101501, Dumpster, 3801 E Presidential Dr, Job Co 54.82 Date: 5/10/18 01:21:43 PM Page: 8Meridian City Council Meeting Agenda May 15, 2018 – Page 127 of 347 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund JILL DEAKINS Refund, 2485013502, Wat/Sew/Trash, 1303 N Victor Way, Title 133.72 60 Enterprise Fund JUB ENGINEERS 17-0021, service 2/4-3/31/18, Well 22 Treatment 11,038.80 60 Enterprise Fund JUB ENGINEERS 17-0151, service to 3/31/18, Rose circle waterline 2,408.70 60 Enterprise Fund JUB ENGINEERS 18-0101, service 2/4-3/31/18, W/WW Rate & Assessment 178.20 60 Enterprise Fund JUB ENGINEERS 18-0245, service through 3/31/18, W Idaho Water main 2,407.90 60 Enterprise Fund MAGELLAN PROPERTY MANAGEMENT Refund, 0748181402, Wat/Sew/Trash, 3722 N Pankratz Way, Prop 114.69 60 Enterprise Fund MASTERCARD MC PW#1, #0687, 4/30/18 Statement -2,661.30 60 Enterprise Fund MASTERCARD MC PW#2, #0695, 4/30/18 Statement -269.56 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135, service 4/2-4/15/18, WRRF Capacity Expansion 8,614.30 60 Enterprise Fund MIDPOINT BEARING Ball bearings to repair whitewater pump @ daft (2 qty)71.56 60 Enterprise Fund MIDPOINT BEARING Radial max ball bearing for lift stations 168.95 60 Enterprise Fund MIDPOINT BEARING V-ring oil seal & radial max ball bearing - qty 6 335.30 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Nickel Plated Tube, Tube Elbow, Close Nipple, Brass Npl Q34 182.13 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Quick Connectors Tips & Gear Hose Clamp Qty 8 54.42 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Aluminum 2 in thread x 2 in hose female coupling (4 qty) 44.72 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Cable ties (3 qty)31.71 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Cutting wheels (50 qty)93.50 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Filter bags, abra blaster nozzle, air vacuum, lamps - qty 16 325.85 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Tires for compressor (2 qty)32.30 60 Enterprise Fund MURRAYSMITH INC 17-0091, service thru 3/31/18, Linder water main 804.50 60 Enterprise Fund MURRAYSMITH INC 17-0141, service through 3/31/18, Water Master plan 8,204.00 60 Enterprise Fund MURRAYSMITH INC 17-0173, 18-0154, service thru 3/31/18, Pine W/WW Main 2,939.50 60 Enterprise Fund MURRAYSMITH INC 18-0192, Service thru 3/31/18, Infiltration /Inflow 2,253.00 60 Enterprise Fund NORCO Cylinder rental for April 2018 59.46 60 Enterprise Fund NORCO Hard Hat for Kyle Radek 13.72 60 Enterprise Fund NORCO Hi-Vis T-Shirts & Jackets for G. Carpenter & J. Whiton-Qty18 276.96 60 Enterprise Fund NORCO Safety vest and hard hat for Dan Berthe 31.42 60 Enterprise Fund NORCO Safety vest and hard hat for Shandy Lam 24.33 60 Enterprise Fund NORCO Towels, floor cleaner, q-fold wipes, hand wash 927.52 Date: 5/10/18 01:21:43 PM Page: 9Meridian City Council Meeting Agenda May 15, 2018 – Page 128 of 347 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OFFTHEFIELD LLC.Refund, 9901024702, Dumpster, 2204 E Lanark St, Job Complete 206.83 60 Enterprise Fund OXARC, INC.18-0091 Sodium Hypochlorite Delivery Qty 2740gl 4,508.20 60 Enterprise Fund PACIFIC STEEL & RECYCLING Plant fence & gate poles (3 qty)254.31 60 Enterprise Fund PARAMOUNT SUPPLY CO.Garlock clack valve gskt, suction gskt, discharge gskt-11qty 642.46 60 Enterprise Fund PLATT ELECTRIC SUPPLY Breaker & indicator light to add heat trace - Qty 2 280.62 60 Enterprise Fund PLATT ELECTRIC SUPPLY Connector, conduit coupling, bell end & elbow (12 qty)152.63 60 Enterprise Fund PLATT ELECTRIC SUPPLY Heat shrink for Collections vehicle bldg 22.61 60 Enterprise Fund PLATT ELECTRIC SUPPLY LED light bulb (qty 6)31.50 60 Enterprise Fund PLATT ELECTRIC SUPPLY Split bolts & electrical tape for stock (26 qty)79.64 60 Enterprise Fund PLATT ELECTRIC SUPPLY T-12 Fluorescent Light Bulbs for Well Sites - Qty 30 53.70 60 Enterprise Fund POSTNET Postage & Mailing Backflow Letters Qty 35 34.20 60 Enterprise Fund POSTNET Postage & Mailing Backflow Letters Qty 64 73.70 60 Enterprise Fund POSTNET Postage & Mailing Backflow reminder ltr Qty 111 205.81 60 Enterprise Fund POSTNET Postage & Mailing for backflow letters Qty 38 54.05 60 Enterprise Fund POSTNET Postage & Mailing for Backflow Reminders Qty 43 57.40 60 Enterprise Fund RAISTRICK CONSTRUCTION Refund, 9901091602, Dumpster, 2100 E Fairview Ave, Job Compl 233.12 60 Enterprise Fund REPUBLIC SERVICES, INC.Republic Trash Services Contract - April 2018 1,110,180.76 60 Enterprise Fund RESERVE ACCOUNT POSTAGE USE, April 2018 208.98 60 Enterprise Fund SHERBURNE MARRS LLC Refund, 0602011001, Wat/Sew/Trash, 1939 E Townline Way, Cust 31.56 60 Enterprise Fund SIGNS, ETC Vehicle Lettering onto HINO Truck, Vin# 001307, Lic# C20663 155.00 60 Enterprise Fund SLHS SERVICE AREA Audio test for Gene Arnold 57.00 60 Enterprise Fund SLHS SERVICE AREA Blood test for Leslea Basterrechea 16.00 60 Enterprise Fund SYNCB/AMAZON Overhead stirrer for Chlorophylla test (1 qty)803.66 60 Enterprise Fund SYNCB/AMAZON Safety boots for Jackson Allen - Qty 1 Pair 139.40 60 Enterprise Fund SYNCB/AMAZON T-signs for meetings - Qty 2 97.98 60 Enterprise Fund SYNCB/AMAZON Tissue grinder & pestle for Chlorophylla test (1pk)232.25 60 Enterprise Fund TECHNI CHEM CORPORATION Glycol & DI Potassium Phosphate for stock (91 qty)1,088.06 60 Enterprise Fund TELANSWER, INC After Hour Answering Service 5/1/18 to 5/31/18 173.00 60 Enterprise Fund THE COBLE COMPANY 200 Coins for PWW and outreach 1,151.61 60 Enterprise Fund TRUEPOINT SOLUTIONS LLC 18-0358 6,600.00 60 Enterprise Fund TRUEPOINT SOLUTIONS LLC 18-0372 Custom Development- Create 3 Refuse Based Reports 3,630.00 60 Enterprise Fund TYLER PARRISH Reimb, T. Parrish, Water Treatment Operator II Exam Fees 87.00 60 Enterprise Fund UNITED HERITAGE INSURANCE 02065-001, May 2018 Premiums 3,945.95 Date: 5/10/18 01:21:43 PM Page: 10Meridian City Council Meeting Agenda May 15, 2018 – Page 129 of 347 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund UNITED OIL Grease/oil for stock (218 qty)907.35 60 Enterprise Fund USA BLUEBOOK Vacuum Breakers & BFP Rubber Repair Qty 9 163.43 60 Enterprise Fund VALUE HEATING & AIR CONDITION Ac Unit with economiser and thermostat install @ Well 25 6,424.00 60 Enterprise Fund VIKING INDUSTRIAL SYSTEMS Grease zerk kit for stock (2 qty)38.62 60 Enterprise Fund VISION SERVICE PLAN 30 044489 0001, VSP May 2018 1,511.99 60 Enterprise Fund WASTECORP PUMPS LLC Packing seal (3 qty)143.52 60 Enterprise Fund WAYPOINT RESIDENTIAL MGMT Refund, 4526050803, Wat/Sew/Trash, 3886 S Picasso Ave, Prope 49.99 60 Enterprise Fund WESTERN STATES AUTOMATION, LLC Sensor J termocouple 1/2 in fitting 204.28 60 Enterprise Fund WESTERN STATES EQUIPMENT CO Labor & parts for annual maintenance on front-end loader 1,153.27 60 Enterprise Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Insurance - May 2018 2,884.05 60 Enterprise Fund WILLARD & SHIRLEY STEENHOUT Refund, 1419712402, Wat/Sew/Trash, 2646 N Phoenix Ave, Custo 52.65 60 Enterprise Fund WW GRAINGER, INC Full face SBR rubber gasket (12 qty)63.36 60 Enterprise Fund XEROX CORPORATION - PASADENA LX7-658362, Copier Lease 3/18 & Copies 2/20/18-4/16/18 159.56 60 Enterprise Fund XEROX CORPORATION - PASADENA LX7-985464. Copier Lease 3/18 & Copies 3/16/18-4/16/18 150.36 60 Enterprise Fund XEROX CORPORATION - PASADENA MX4-761692 Copier Lease 3/18 & Copies 3/16/18-4/16/18 313.83 Total 60 Enterprise Fund 2,557,045.97 Report Total 2,969,428.20 Date: 5/10/18 01:21:43 PM Page: 11Meridian City Council Meeting Agenda May 15, 2018 – Page 130 of 347 Planning and Zoning Meeting Meeting Date: May 15, 2018 Agenda Item Number: 8A AMENDED ONTO AGENDA Project/File Number: Item Title: Mayors Youth Advisory Council Participatory Budgeting Meetina Notes Fix-It Stations: Final Proposal Breanna Worrel, Britton Davis, Connor Burback, and Kourtney McBride What? ●Progression of ideas ●9 bike repair stations throughout Meridian ●2 5x5 concrete pads Why? ●Public health ●Economically effective ●Increases city unity ●The government’s best choice ●Transportation is an issue Where? ●Fast Eddy’s in Meridian ■New Fast Eddy’s ■Cole Valley Christian High School ■Kleiner Park ■Settlers Park ■Tully Park ●Concrete Pad ■Storey? ■Paramount? ●MYAC ■Heroes Park ■Bear Creek Park ●Concrete PAd ■Reta Huskey Park ■Library? Look? ●Fast Eddy’s ●MYAC’s How? ●Cost per Station: $1,300 ●Discount: 15% ●Shipping: $344 ●Sales Tax: 6% ●Concrete Pads: $10/sq ft $13,998.94 Challenge? We urge you, as elected city council members, to accept our proposition to improve your society as well as ours and implement a needed and applicable solution to bike safety. Summary ●MYAC’s Cost: $6,263.94 ●Back to the City: $13,736.06 ●Fast Eddy’s Cost: $7,735 ●Total Stations: 11 (9 verified) City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number:,�A MI5 Project/File Number: Item Title: Meridian Arts Commission Student Traffic Box Art Recommendations rat re- v - /�/O Meetinq Notes 9 APPROVED MERIDIAN ARTS COMMISSION WEST ADA’S “FRAMED” | APRIL 2018 Meridian City Council Meeting Agenda May 15, 2018 – Page 132 of 347 BEST OF PRIMARY ELEMENTARY SCHOOL The Great Mr. Blue Sky Annika Huizinga Grade 1 at Hillsdale Elementary TRAFFIC BOX RECOMMENDATION: VICTORY AND EAGLE Meridian City Council Meeting Agenda May 15, 2018 – Page 133 of 347 BEST OF INTERMEDIATE ELEMENTARY SCHOOL Fire in Fall Elisabeth Carbajal Grade 4 at Meridian Elementary TRAFFIC BOX RECOMMENDATION: CHERRY AND LAUDERHILL Meridian City Council Meeting Agenda May 15, 2018 – Page 134 of 347 BEST OF MIDDLE SCHOOL Weeping Angel Emery Delfin Grade 8 at Idaho Fine Arts Academy TRAFFIC BOX RECOMMENDATION: FAIRVIEW AND HICKORY Meridian City Council Meeting Agenda May 15, 2018 – Page 135 of 347 BEST OF HIGH SCHOOL –2D Sunbathers London Belle Matthews Grade 12 at Eagle High School TRAFFIC BOX RECOMMENDATION: OVERLAND AND STODDARD Meridian City Council Meeting Agenda May 15, 2018 – Page 136 of 347 BEST OF HIGH SCHOOL – PHOTOGRAPHY Solitare Janee Hitesman Grade 11 at Rocky Mountain High School TRAFFIC BOX RECOMMENDATION: FAIRVIEW AND LAKES Meridian City Council Meeting Agenda May 15, 2018 – Page 137 of 347 BEST OF HIGH SCHOOL –3D Pueblo Haille McMillan Grade 12 at Rocky Mountain High School Meridian City Council Meeting Agenda May 15, 2018 – Page 138 of 347 Mayor Tammy’s choice was: Bird’s Eye Attention Emilee Brügger Grade 12 at Rocky Mountain High School MAYOR’S CHOICE – POTENTIAL TRAFFIC BOX TRAFFIC BOX RECOMMENDATION: TBD Meridian City Council Meeting Agenda May 15, 2018 – Page 139 of 347 An n i k a H u i z i n g a 1s t G r a d e Hi l l s d a l e E l e m e n t a r y “T h e G r e a t M r . B l u e S k y ” 20 1 8 Ac r y l i c p a i n t o n c a n v a s , s t e n c i l I p a i n t e d t h i s b e c a u s e I l o v e S t a r L o r d f r o m Gu a r d i a n s o f t h e G a l a x y . El i s a b e t h C a r b a j a l 4t h G r a d e Me r i d i a n E l e m e n t a r y “F i r e i n F a l l ” 20 1 8 Li q u i d w a t e r c o l o r , m a r k e r , w a t e r c o l o r p a p e r I p a i n t e d t h i s p i c t u r e i n m y a r t a n d w r i t i n g c l a s s . W e we r e s t u d y i n g a n d w r i t i n g f a l l p o e m s . I t r a c e d le a v e s a n d p a i n t e d t h e m w i t h w a r m f a l l c o l o r s a n d th e n a c o o l c o l o r b a c k g r o u n d . T o m e , i t l o o k s l i k e pa i n t s p i l l e d o n p a p e r . I t m a k e s m e p r o u d . Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 1 4 8 o f 3 4 7 Lo n d o n B e l l e M a t t h e w s 12 t h G r a d e Ea g l e H i g h S c h o o l “S u n b a t h e r s ” 20 1 8 Ac r y l i c o n w o o d a n d c a n v a s My a t t e m p t a t a n a b s t r a c t s t y l e o f p a i n t i n g . C r e a t i ng sh a p e s , h i g h l i g h t s , a n d s h a d o w s w i t h o u t l i n e s . Em e r y D e l f i n 8t h G r a d e Id a h o F i n e A r t s A c a d e m y “W e e p i n g A n g e l ” 20 1 8 Te c h n i q u e c a l l e d s t i p p l e , w h i c h i s a r t c r e a t e d w i t h do t s Th e p i e c e s w a s s k e t c h e d o u t w i t h a p e n c i l , t h e n sh a d e d w i t h d o t s u s i n g a b l a c k s h a r p i e . M y l o v e o f Do c t o r W h o i n s p i r e d m e t o c r e a t e a c h a r a c t e r f r o m my f a v o r i t e e p i s o d e ; T h e G o d C o m p l e x . W e e p i n g An g e l s s h o w g r e a t e m o t i o n i n t h e w a y t h e y ’ r e Po s i t i o n e d , b u t m o s t l y c h o o s e t o c o v e r t h e i r f a c e s , gi v i n g t h e m t h e a p p e a r a n c e o f w e e p i n g . S t i p p l e i s on e o f m y f a v o r i t e t e c h n i q u e s t o u s e a n d t h o u g h ti m e c o n s u m i n g , t h e f i n i s h e d p r o d u c t l o o k s w e l l de f i n e d . Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 1 4 9 o f 3 4 7 Ha i l l e M c M i l l a n 12 t h G r a d e Ro c k y M o u n t a i n H i g h S c h o o l “P u e b l o ” 20 1 8 Cl a y a n d u n d e r g l a z e w e r e u s e d . C o a t e d w i t h c l e a r gl a z e o n t h e o u t s i d e t o g l o s s y b l a c k o n t h e i n s i d e . I c r e a t e d t h i s p i e c e t o r e s e m b l e t r a d i t i o n a l N a t i v e Am e r i c a n p o t t e r y . Em i l e e A B r ü g g e r 12 t h G r a d e Ro c k y M o u n t a i n H i g h S c h o o l “B i r d ’ s E y e A t t e n t i o n ” 20 1 8 Mi c r o n p e n w i t h c o p i c m a r k e r s o n i l l u s t r a t i o n b o a r d Th i s p i e c e s y m b o l i z e s t h e d i s o r d e r o f A D H D . I t sh o w s h o w t h e m i n d i s p u l l e d e v e r y w h i c h - w a y a n d ca n n o t m a i n t a i n a c e n t r a l f o c u s . I c h o s e t h e p a r r o t to s y m b o l i z e t h e b e a u t i f u l s u b j e c t a n d d e m o n s t r a t e th e u n c o m f o r t a b l e m o v e m e n t o f f o c u s b y s h o w i n g th e b i r d ’ s b e h a v i o r s . Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 1 5 0 o f 3 4 7 Ja n e e H i t e s m a n 11 t h G r a d e Ro c k y M o u n t a i n H i g h S c h o o l “S o l i t a r e ” 20 1 8 I l o v e t o s p e n d t i m e w i t h m y g r e a t - g r a n d m o t h e r , an d t h e m o m e n t s w e s h a r e p l a y i n g s o l i t a r e to g e t h e r m e a n e v e r y t h i n g t o m e . T h i s i s w h a t t h i s ph o t o m e a n s t o m e , e v e r y t h i n g . Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 1 5 1 o f 3 4 7 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 8J3' G Project/File Number: Item Title: Approval of Requests for Proposal for Old City Hall Meetina Notes 65J�Mla iD /1�6 -/ DDJ ��/r MEMORANDUM TO: Mayor and City Council, Meridian Idaho FR: Todd Lakey, MDC General Counsel RE: Proposed RFP Old City Hall DT: 5-10-18 Mayor and Council – I am providing you with a copy of the proposed RFP for the old city hall property with this memorandum. Our Joint Committee was instrumental in the preparation of this RFP and has recommended approval of this document. The MDC Board met and reviewed the RFP and the Committee’s recommendation and has also approved this RFP. When the Committee and the MDC Board approved the RFP, there were still some photos, maps and external links that needed to be included. The Committee and the MDC Board approved the RFP allowing for minor technical changes and inclusion of those additional items because the body of the RFP and the evaluation criteria were ready for approval and they did not want to further delay issuance of the RFP. Most of those additional minor items have been included in this version. There are still a couple of links and maps to be added but most have been included. I will go through the RFP with you and am happy to answer questions at the Councl meeting. Meridian City Council Meeting Agenda May 15, 2018 – Page 153 of 347 REQUEST FOR PROPOSALS MERIDIANDEVELOPMENT CORPORATION Meridian, Idaho 83642 TABLE OF CONTENTS PART PAGE Table of Contents .. .. ..1 Notice Calling for Proposals . .............2 Background .2 Basis for Selection .6 Instructions to Respondents . ..10 Proposals Due by July 2, 2018 at 4:00 p.m. MST. Meridian City Council Meeting Agenda May 15, 2018 – Page 154 of 347 MDC RFP OLD CITY HALL Page 2 PART I NOTICE CALLING FOR PROPOSALS PURPOSE The Meridian Development Corporation (“MDC”) is soliciting proposals from developers (individual or firms) interested in presenting a viable design and development concept for a mixed-use development on the real estate occupied by the old Meridian City Hall located in downtown Meridian, Idaho (“Subject Property”). This effort is in partnership with the City of Meridian. The Subject Property is currently owned by the City of Meridian (“City”). The City and MDC may collectively be referred to as the “Parties”. It is well documented that Meridian is one of the fastest growing cities in the country. People want to live, work, recreate and raise families in Meridian. This RFP provides an opportunity to benefit from and become part of that historic growth. The subject property consists of a portion of one of the key blocks in the Meridian Downtown. MDC seeks proposals to create a signature downtown project that will promote further economic development and vitality in the downtown area for the benefit of the subject property and the other properties and businesses located in downtown Meridian. Please refer to the link to a video regarding the City of Meridian and its economic growth opportunities: https://drive.google.com/file/d/0B8ipaYCScyWiNjdMc1J4bFQxWUU/view?usp=sharing_ eil&ts=59c2cb28 The Parties have formed a committee that will review the proposals and make recommendations to MDC and the City. Both Parties must approve the successful proposal. Once approved then the City will transfer the property to MDC to be developed in accordance with the successful proposal and applicable agreements with MDC. The Parties are looking for a creative proposal that will result in an iconic signature mixed use development that enhances the character and economic vitality of downtown Meridian. The Developer’s proposal should be detailed and incorporate and/or address all of the sections in the Basis for Selection and follow the Guiding Principles listed herein which the Parties anticipate will result in a project that will stimulate economic growth, development and re-development in the downtown area. The creativity and professional judgment of the Developer is not limited to this subject property. The Parties will consider proposals that include other uses and sites in the downtown Meridian portion of the Urban Renewal District, as long as those uses and/or sites further the intent, goals and objectives of the Parties as described in this RFP. BACKGROUND The subject property comprising of the Old City Hall Site consists of approximately 1.07 acres. The Old City Hall Subject Property and the surrounding area are generally depicted below. Meridian City Council Meeting Agenda May 15, 2018 – Page 155 of 347 MDC RFP OLD CITY HALL Page 3 Meridian City Council Meeting Agenda May 15, 2018 – Page 156 of 347 A map of the applicable Meridian Urban Renewal District boundaries is depicted below: May insert newer/better map — with emphasis and outline of Old Town ** INSERT MAP MDC DISTRICT BOUNDARIES The subject property is located in the Meridian Opportunity Zone. See Map below: Opportunity Zone 00.5 ZMiles 0 � t o -.r r r ,,.n on m•: n,aP a comPfatl san, Legend °;, �„ -�- awe t, tlocv rot v9or T"City ff. dwn I .. EjeAten,ery i ��s ty ta—s teeo:fotheoonren nd-L—d R Area of Impact ,`, I - '/-fl 6 M P tan�zs cf any of ftw data pwdcd antl rr no kaol .e_ocrss�c7y fc. tna nfen•.ar'c canton4f 55 Opportunity Zone 777 T Meridian City Limits - r' CHERRY_ --J m -- PAIRVIEW kY / EXECUTIVE /,i/-- W - FRANKLIN m / lt_55 a. i .01 -------- J, —_____ I i l fr AL i -- -- OVERLAND ---- _i� Print Date: 4/912018 User: bmcclure O Vj E IDIAN*-- IDAHO MDC RFP OLD CITY HALL Page 6 Both MDC and the City of Meridian have adopted plans and conducted studies on their own and as part of collaborative planning initiatives related to diversifying and strengthening the local economy and improving the downtown. These plans and studies include: the MDC Meridian Revitalization Plan (2002), the Destination Downtown Master Plan and the Comprehensive Plan for the City of Meridian which can be found on the MDC and City websites. The Parties are willing to consider some form of public private partnership regarding the development of subject property. MDC is not placing specific requirements on proposals in this regard but is allowing developers to make creative proposals based on their professional judgement and expertise. GUIDING PRINCIPLES The following are provided to interested developers as you create your own plans and concepts. These are guiding principles and should not constrict your creative thought, but know that those developers who adhere to these principles and provide a financially sound proposal will receive a higher level of attention during the review process: A. Proposals should describe the developer's successful experience in the proposed type of development and demonstrate its financial, professional and technical ability to complete the proposed development. B. Proposals must evidence the developers' familiarity with urban design principals. C. The Meridian Development Corporation's vision plan for the downtown, "Destination Downtown" should be adhered to and implemented, to the extent possible, through the development program proposed by the developer. "Destination Downtown" can be found at the following website: http://www.meridiandevelopmentcorp.com/sites/default/files/imceNision%2BDocument 052510.pd MDC's Revitalization Plan can be found at: https://mdcfile.s3.amazonaws.com/RevitalizationPlan2002.pdf D. Adherence to City land development code, comprehensive plan and urban design standards. Any proposed variation from the Code must be described in the proposal. See the following links to the City Comprehensive Plan: http://meridiancitV.org/planning/files/CompPlan-180220-Web.pdf http://meridiancity.orn/planning/files/180220%20Existing%20Conditions%20Report %20Reduced.pdf https://drive.google.com/file/d/OB8ipaYCScVWiNodMcl J4bFQxWUU/view?usp=sha ring eil&ts=59c2cb28 E. The Urban Renewal District and the downtown -specific zoning districts provide for special uses and development standards, and for potential funding sources. F. Evidence of sufficient financial resources and a well -thought out financing strategy, including any specific public-private partnerships the Developer wishes to propose. G. Proposals for the use of buildings and land can be in the form of a fee simple purchase or other transfer or lease of the ownership interest in the land and buildings. H. Proposals should describe in general terms the anticipated schedule for the project from initial groundbreaking to full development and occupancy. I. MDC seeks a developer willing to accept the Subject Property "as -is" and will consider proposals for a public-private partnership regarding portions of public improvements necessary for the development. MDC RFP OLD CITY HALL Page 9 J. An urban housing study covering downtown was commissioned by the Meridian Development Corporation and completed in 2014. This study can be found on the following website: http://mdcfile.s3.amazonaws.com/MDC%2OHousinq%20Report FINAL%2012%2002%2 014. pdf K. The fagade and overall structure(s) should be articulated with the details and scale of openings along all street facing structures as part of the applicable concept designs and renderings. L. Ingress/egress and connectivity should be described. M. Parking needs and any impact on existing parking should be described in the proposal. Additional Information MDC highly recommends that proposed developers review the information provided in the following websites: http://www.meridiancity.org/community development. aspx?id=10481 http://www.meridiandevelopmentcorp.com/ BASIS FOR SELECTION This Request for Proposals will be evaluated utilizing the criteria listed below while keeping in mind the general preferences and guidelines described in this RFP. The review committee and MDC and the City have assigned the total possible number of points to each of the criteria below to help identify the weight or importance of certain criteria in relation to others and assist in the application of the general goals and objectives of MDC and the City. The scoring and application of these criteria and the final selection of the successful proposal, if any, rests in the complete discretion of MDC and the City. History from the Respondents' current and previous projects and customers of the Respondent may be used to evaluate some of the criteria. 1. Is the proposal likely to achieve a signature or iconic mixed-use development that enhances the architectural character and economic vitality of downtown Meridian? POINTS: 15 2. Is the proposal likely to achieve substantial economic benefit to the community — especially those portions of the city located within the urban renewal district? Economic benefits include but are not limited to, broadening and enhancing the economic base of the downtown, stimulating new growth and other private development and investment, tax revenue generated, increase property values, long term economic opportunities, employment and job creation and attraction of visitors and residents to the downtown to support downtown businesses. POINTS: 15 3. Does the developer and their team have the qualifications and experience necessary to successfully complete the project? A proposal should specify the team involved and who will actually develop the project. The listed team should include those involved with the various aspects of the project such as design, construction, project management, investors, funding and/or financing etc. Experience and qualifications may be demonstrated through references and through examples and information of representative projects of similar scope and size that have been successfully implemented by the developer/Respondent. POINTS: 15 MDC RFP OLD CITY HALL Page 10 4. Does the developer have the financial ability and viable plan to complete the project in a timely manner? Such ability is determined in part by a review of recent financial statements and/or a statement of financial sufficiency from a known and established bank or similar financial institution that demonstrates the financial capacity to carry out the complete project. POINTS: 10 5. Does the Proposal substantially conform with the vision, goals and objectives of Destination Downtown, the MDC Revitalization Plan and the Comprehensive Plan for the City of Meridian? The developer must comply with city ordinances and other local ordinances and regulations requirements. The developer should describe any land use changes, conditional use permits, variances and other approvals that may be needed and sought by the Developer to implement their proposed project. POINTS: 10 6. Does the Proposal show commitment and detail regarding an appropriate plan for the property or properties and do they propose to implement their plan in the immediate future? The Proposal should not be for speculative purposes. POINTS: 10 7. What is the timeline for commencement and completion of the project? It is anticipated that the larger the project the more time would be needed. In any case, expeditious and timely completion of the project will be beneficial to the city and the urban renewal district. POINTS: 10 8. Does the Proposal provide for upgrading inadequate public improvements or facilities? POINTS: 5 9. Will the proposed project result in a net loss of parking? The proposal should address parking needed for the project and should not result in a net loss of parking in the downtown area. POINTS: 5 10. Does the proposal demonstrate creativity, innovation and sustainability in regard to the scope and design of the project? POINTS: 5 MDC, in cooperation with the City, reserves the right to reject any or all proposals, and to make an award on the basis of suitability to purpose or superior quality and the best interests of the Parties. PRESENTATIONS The Committee and the Parties may choose to invite those Respondents, which are determined to be best qualified, to make a presentation to the Committee and/or the Parties. The Parties may also explore the development proposal through further discussions with the selected developer(s). Upon request, any Developer selected at this stage shall provide any reasonable additional information requested by MDC to allow a thorough investigation of the Developer's ability to fully complete the proposed MDC RFP OLD CITY HALL Page 11 development and the business integrity, capability and reliability necessary to assure good faith successful performance. AWARD In the event the Parties identify a Proposal that they deem to be in the best interest of the Parties, MDC will enter into negotiations with the selected developer, for the purpose of developing a written development agreement ("DA") for the subject property and any other applicable sites. The DA will be contingent upon the City transferring the subject property to MDC. The DA may also provide for a contingency commitment period to be negotiated to allow developer adequate time to perform any additional necessary due diligence and finalize financial commitments. Any contract negotiated between a developer and MDC staff shall be subject to the final approval of the Parties to enable transfer of the subject property. AGREEMENT DOCUMENTS A copy of the Request for Proposals, General Conditions and Instructions to Respondents, Special Conditions, Additional Terms and Conditions, Specifications, Plans and/or Drawings, Proposal Submittals, and any other related documents will remain on file in with MDC. It is understood that these documents will form the basis and become part of the DA upon award of the contract. All materials or services supplied by the Developer shall be in conformance with all the specifications contained herein and shall be in compliance with any applicable Local, State, and Federal Laws and regulations. All provisions of the City code are applicable to any Proposal submitted or contract awarded pursuant thereto. MDC REPRESENTATIVE Cameron Arial, Director City of Meridian I Community Development 33 E. Broadway Ave. Meridian, Idaho 83642 Phone: (208) 489-0570 Any and all explanations desired by a Respondent regarding the meaning or interpretation of this Request for Proposals or any part thereof must be requested in writing and directed to the MDC Representative and in accordance with Section 2 "EXPLANATIONS TO RESPONDENTS" of the Instructions below. Violation(s) may be caused for rejection of the proposal. It is the Respondent's responsibility to ensure Respondent has received all addendums prior to submitting. MDC RFP OLD CITY HALL Page 12 Dated: MERIDIAN DEVLOPMENT CORPORATION Ashley Squyres, Administrator MDC RFP OLD CITY HALL Page 13 INSTRUCTIONS TO RESPONDENTS/RESPONDENTS 1. PRE -PROPOSAL CONFERENCE A Pre -proposal meeting is scheduled for June 11, 2018 starting at 1:00 pm until approximately 2:30 pm unless the meeting finishes early. The meeting will be held in Conference Room A at Meridian City Hall. A site visit will follow a brief introduction/presentation. Participants will then go back to the meeting room for any follow-up questions prior to the end of the meeting. If a developer is from out of town/state and cannot make the meeting, please contact the MDC representative Cameron Arial to discuss. 2. EXPLANATIONS TO RESPONDENTS There are sixteen (16) total pages in this Request for Proposals. It is the Respondent's responsibility to ensure that all pages are included. If any pages are missing, immediately request a copy of the missing page (s) by e -mailing your request to the MDC Representative Cameron Arial. Any question or explanation desired by a Respondent regarding the meaning or interpretation of the Request for Proposals, or any part thereof, must be requested in writing no later than five (5) days prior to the submission deadline for responses. Any interpretation made will be in the form of an addendum to the Request for Proposals, issued by MDC, and will be furnished to all prospective respondents of record. To be a respondent of record a Respondent must complete and submit an RFP Acknowledgment form to the MDC Representative. Oral explanations or instructions given before proposal opening will not be binding. 3. CONDITIONS AFFECTING THE WORK Before submitting a proposal, each Respondent must (1) examine the RFP documents thoroughly and satisfy themselves as to their sufficiency, and shall not at any time after submission of the Proposal, dispute such specifications and the directions explaining or interpreting them, (2) visit the site to familiarize themselves with the layout of the downtown and the subject property, (3) familiarize themselves with Federal, State and Local laws, ordinances, rules and regulations that may, in any manner, affect cost, progress or performance of the work; and (4) study and carefully correlate respondent's observations with the Request for Proposal's. Failure to do so will not relieve Respondent from responsibility for estimating properly the difficulty or cost of successfully performing the work. MDC will assume no responsibility for any understanding or representations concerning conditions made by any of MDC RFP OLD CITY HALL Page 14 its officers or agents prior to the execution of the contract, unless included in the Request for Proposals, or any addendum. 4. SUBMITTAL REQUIREMENTS / PROPOSAL RESPONSE GUIDELINES Responses must be received by the Cameron Arial, the MDC Representative, no later than July 2, 2018 at 4:00 p.m., MST. Responses must be submitted electronically via email to carial meridiancity.org. Late proposals will not be accepted. Proposals must be valid for a period of sixty (60) calendar days from the due date and time. The Subject line of the email must bear the notation: Proposal: MDC OLD CITY HALL PROJECT 2018 PROPOSAL GUIDELINES / CONTENT The Proposal shall contain the following information and, in the format, as specified below: Each proposal submitted in response to this RFP must contain, at a minimum, the following information, in the order presented below.- A. elow: A. Cover letter describing your interest, your team and your concept, signed by a legal representative of your development team B. Table of Contents C. A narrative statement describing the overall development goals and objectives, project style, project team, aesthetic design and financing strategy. D. Concept: Provide a conceptual site plan, and a narrative detailing aspects of the Plan for the Proposal that demonstrates the developer's understanding of the Parties' goals for an iconic mixed-use development and how it fulfills the goals, objectives and requirements of the RFP. E. A parking plan to include on-site parking and if off-site parking is needed how it will be accomplished. Clearly state the estimated number of parking spaces involved. F. Development a. Clearly state the proposed square footage of each building and use breakdown b. Clearly state the type and square footage of each proposed aspect of the mixed-use project (i.e. retail, office, commercial, residential etc.) and their location within the structures and/or the site(s). G. Site plan and illustrations of the site development concept. H. Ingress/egress for vehicles and pedestrians to each major building and between buildings. I. A pro forma financial analysis that demonstrates the feasibility of the proposed project and your ability to successfully accomplish the proposed project. Include MDC RFP OLD CITY HALL Page 15 a full Development Cost Summary, Financing Plan, Sources and Uses Table and a Development Timeline. The Sources and Uses must be very specific. A narrative should accompany the Sources and Uses table to allow the developer to fully articulate financial strategies, and assumptions for any public participation sought for the feasibility of their project. The narrative should also discuss if/when public participation will be sought/needed, when private equity will be brought into the development, and when bank financing will be brought into the development. J. Provide information on at least two comparable projects that the developer/developer team has completed. Provide pictures, development cost, timing, and public/private financial sources used to complete. Include the name, address, phone number and type of project for at least two references (at least one public sector reference should be included). Other references can also be provided. K. Identification of anticipated Partners/Team that will perform project duties, including without limitation, engineering, financial, utility analysis and design, parking analysis, construction and management. List a bio or resume for each individual as well as a company profile summary for each company used as part of the development team. 5. WITHDRAWAL OF PROPOSALS Unless otherwise specified, proposals may be withdrawn by written request received from respondent prior to the date and time set for submission of proposals. 6. PUBLIC RECORDS The Parties are both public agencies. All documents in their possession are public records. Proposals are public records and, except as noted below, will be available for inspection and copying by any person. If any Respondent claims any material to be exempt from disclosure under the Idaho Public Records Law, the Respondent will expressly agree to defend, indemnify and hold harmless the Parties from any claim or suit arising from the Parties' refusal to disclose any such material. No such claim of exemption will be valid or effective without such express agreement. The Parties will take reasonable efforts to protect any information marked "confidential" by the Respondent, to the extent permitted by the Idaho Public Records Law. Confidential information must be submitted in a separate envelope/file with the proposal documents and marked "Confidential Information" and will be returned to the Respondent upon request after the award of the DA or rejection of proposal. It is understood, however, that the Parties will have no liability for disclosure of such information. Any proprietary or otherwise sensitive information contained in or with any Proposal is subject to potential disclosure. Prior to awarding a DA MDC and the City may, in their discretion, withhold records relating to the negotiation and award of a contract for the lease or MDC RFP OLD CITY HALL Page 16 purchase of the Site, where the release of such records would adversely affect the bargaining position or negotiating strategy of the Parties. 7. PROPOSED/ANTICIPATED SCHEDULE Issue the Request for Proposals May 17/18, 2018 Pre -Proposal Conference June 11, 2018 Receive Proposals July 2, 2018 Interviews/Presentations (if needed) Week of July 9, 2018 Selection Week of July 25, 2018 MDC RFP OLD CITY HALL Page 17 PART III PROPOSAL DOCUMENTS A - DECLARATION UNDER PENALTY OF PERJURY In response to the Request for Proposals, the undersigned Respondent hereby proposes to furnish labor, material, travel, professional services, permits, supervision, equipment and equipment rental and all related expenses, and to perform all work necessary and required to complete the following project in strict accordance with the terms of this Request for Proposals and the DA as specified by the Respondent for: MDC OLD CITY HALL PROJECT 2018 Respondent certifies that he/she has examined and is fully familiar with all of the provisions of the RFP and any addendum thereto; that he/she is submitting a proposal in strict accordance and concurrence with the RFP and its Instructions to Respondents; and that he/she has carefully reviewed the accuracy of all attachments to this proposal. Respondent certifies that he/she has examined the proposal documents thoroughly, studied and carefully correlated respondent's observations with the proposal documents and all other matters which can in any way affect the work or the cost thereof. Respondent agrees that this proposal constitutes a firm offer to MDC which cannot be withdrawn by the Respondent for sixty (60) calendar days following the date of actual opening of proposals. If awarded the DA, Respondent agrees to execute and deliver to MDC within ten (10) calendar days after receipt of MDC's Conditional Notice of Award, the DA, insurance certificates and bonds (if insurance and/or bonding is required). The undersigned declares: that he/she holds the position indicated below as a corporate officer or the owner or a partner in the business entity submitting this Proposal with authority to act on behalf of the entity; that the undersigned is informed of all relevant facts surrounding the preparation and submission of this Proposal, that the undersigned knows and represents and warrants to MDC that this Proposal is prepared and submitted without collusion with any other person, business entity, or corporation with any interest in this Proposal. MDC RFP OLD CITY HALL Page 18 Attached is the Respondent's Statement which is to be completed by Respondent and made a part of their proposal: STATEMENT: Respondent accepts and agrees with all the provisions of the RFP and any addendum(s) and specifically acknowledges receipt of the following addendum, if any, to the Request for Proposals which addendum have been considered by Respondent in submitting this proposal (if none, state "NONE"): Addendum No. 1 Submitted by, Addendum No. 2 RESPONDENT'S BUSINESS NAME (type or print) By: Date: Name: Title: (signature in ink) Bus. Address: Phone: 1*11MI (Print) Note: If respondent is a corporation, give State of incorporation; if a partnership or joint venture, give full names of all partners or joint venturers. Respondent declares under penalty of perjury that the foregoing is true and correct MDC RFP OLD CITY HALL Page 19 MDC RFP OLD CITY HALL Page 4 ** Insert closer view aerial** A map of the applicable Meridian Urban Renewal District boundaries is depicted below: May insert newer/better map – with emphasis and outline of Old Town ** INSERT MAP MDC DISTRICT BOUNDARIES The subject property is located in the Meridian Opportunity Zone. See Map below: Meridian City Council Meeting Agenda May 15, 2018 – Page 157 of 347  !  !  !  !  !  !  !  !  ! Old City Ha llOld City Ha ll GenerationsPlaza CentennialParkCoxMonument City HallPlaza W CHERRY LN N M E R I D I A N R D E F A I R V I EW A V E E PINE AVE N M A I N S T N E 3 R D N E 2 N D E BOWER N M E RIDIAN N W 2 N D W MAPLE N W 3 R D E CARLTON E ADA N E 3 R D W CHERRY N W 2 N D E WASHINGTON E STATE N W 3 R D E IDAHO E BROADWAY N W 4 T H E GRUBER E BADLEY N E 5 T H W BROADWAY WCARLTON W IDAHO N W 1 S T N W 4 T H W CHERRY W WASHINGTON W MAPLE W ELM N E 2 A N D A H A L F N E 4 T H N E 4 T H W RAILROAD N E 2 N D N W 1 S T WCARLTON N E 5 T H W BOWER W CAM ELLIA E WASHINGTON N M I D T O W N N E 3 R D City Hall Post Office Boys &GirlsClub MeridianElementary Cole Valley Ar ea Map [0 1,000500Feet Print Date: 5/9/2018 Meridian City Council Meeting Agenda May 15, 2018 – Page 169 of 347 Vicinity Map I ' Mi T AAs i i-,- Print Date: 5/14/2018 0 500 11000 Feet 0 F -,', - S l -DE4--k 1pw,-.j! "J' The information shove on ihis map is compiled from various L I 1 �Generauons- r sources and s subject to constant revision. 7ne City of Merdian �a makes no warranty or guarantee as to the content, occvrocy, ri rPS timeliness, or completeness of any of the data provided, and assumes no legal responsibif-y for the information contained r.� •' �; �Aii i.r-�GwAr"r .. . -,�, s ---- sem.,-wr..�i�.• �� '} �L'!)TJ enteiinial' F Ar i .. , � � ��� =• �� � � ��. ,a _ i IUIM ! Ire � ; r 1 j fr '�rr F _ t MDC RFP OLD CITY HALL Page 4 OPPORTUNITY ZONE * The recent tax lave created a new vehicle, "Opportunity Zones" (Section 13823 - Tax Cuts and Jobs Act of 2017), to spur investment in companies and projects in distressed communities. The tax incentive provides investors who reinvest capital gains into these zones with the ability to defer taxes on those gains and, if the Opportunity Zone investment is held at least 10 years, to waive taxes on any new capital gains. INVESTOR BENEFITS • Deferred Capital Investment Taxes (5-7 years) • Capital Gain Tax Reduction ■ Appreciation Exclusion (10 years) MDC RFP OLD CITY HALL Page 7 Opportunity Zone` 'ri_s �r..i n a -•fie �.,� \ �•I�' Rini L'Mm 19 fila Uac crrcve OPPORTUNITY ZONE - CENSUS TRACT Priority Tract (16001002000 LIC) Leverage Ready Assets: Urban Renewal district, Strong Infrastructure including Rail, Industrial Land, Pending Developments, Health Science Corridor IDAHO OPPORTUNITY ZONES * Law Caps 25% of eligible low income census tracts * Idaho has 109 eligible tracts * 28 census tracts were selected ■ Recognized by December 31, 2026 MDC RFP OLD CITY HALL Page 8 City Council Meeting May 15, 2018 Changes to Agenda: None Item 8C: Creason Creek Sub No. 2 (H-2018-0037) Application(s): Final Plat Size of property, existing zoning, and location: This site consists of 15.13 acres of land, zoned RUT (Ada County), located at 745 W. Ustick Road. Summary of Request: The proposed final plat depicts 13 single-family residential building lots and 2 common lots on 3.78 acres of land in an R-8 zoning district. The gross density of the proposed subdivision is 3.44 dwelling units (d.u.) per acre and a gross density of 4.04 dwelling units (d.u.) per acre. All of the lots are for single-family buildings and must comply with the dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-6. Staff has reviewed the proposed plat and found it in compliance with the aforementioned dimensional standards. Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0037, as presented in the staff report for the hearing date of May 15, 2018, with the following modifications: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0037, as presented during the hearing on May 15, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0037 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance) Item #8D: Summertown (H-2017-0142) Application(s): Annexation & Zoning Size of property, existing zoning, and location: This site consists of 15.13 acres of land, zoned RUT (Ada County), located at 745 W. Ustick Road. Comprehensive Plan FLUM Designation: MU-C Summary of Request: The applicant requests annexation and zoning of 15.13 acres of land with the TN-R zoning district. NOTE: The TN-R zoning designation lists multi-family developments as a permitted use, and doesn’t require another public hearing. Commission Recommendation: Approval with conditions A conceptual development plan was submitted that depicts a 272-unit multi-family consisting of ten (10) multi-family structures (three and four stories in height), a clubhouse and nine (9) single family residential lots approximately 3 acres of open space including the following amenities: a pool, two (2) play structures, a clubhouse, an outdoor patio, dog park and water feature. After the Planning and Zoning Commission hearing on March 15, it has come to staff’s attention that there is a property boundary dispute between the subject property and the property to the east. A portion of the property to be annexed was not included in the annexation request. Annexing the property as is would create what is commonly known as a spite strip, or a portion of a parcel that is within two separate jurisdictions. Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017-0142, as presented in the staff report for the hearing date of May 15, 2018, with the following modifications: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0142, as presented during the hearing on May 15, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0142 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance) Item #8E: Paramount MDA (H-2018-0038) Application(s):  Development Agreement Modification Size of property, existing zoning, and location: This site consists of 3.56 acres of land, zoned C-G, located at 5100 N. Dyver Avenue on the north side of E. Archerfield Street, west side of N. Meridian Road, in the SE ¼ of Section 25, Township 4 North, Range 1 West.. History:  The subject property was annexed into the City in 2003 as part of the larger Paramount Subdivision (AZ-03-006) (Instrument No. 103137116).  In 2007, a modification to the DA (MI-07-007, Paramount Commercial Southwest) was approved and recorded as Instrument No. 107145935;  In 2008, a modification to the DA (MDA-08-001) was approved and recorded as Instrument No. 108108427; and,  In 2013, a modification to the DA (MDA-13-005) was approved and recorded as Instrument No. 113083665. Summary of Request: The applicant requests an amendment to the existing development agreement (MDA) (Instrument #113083665) to allow for self-storage uses on the property and to modify certain other provisions of the development agreement. With the previous DA modification, the applicant did acknowledge that additional multi-family units may develop on the subject property. The applicant now desires to develop the property with a self-storage use in the C-G zoning district (see Exhibit A.2). Under the UDC, a self-service storage facility requires the procurement of a conditional use permit. The applicant has concurrently submitted a conditional use permit for a self-storage facility on the subject property in anticipation of an approval of the subject MDA application. The CUP application is scheduled for the May 17, 2018 Planning and Zoning Commission hearing. The applicant has provided the requested changes to the development agreement as shown. Staff recommends approval of the applicant’s requested modification to the DA as proposed. Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0038, as presented in the staff report for the hearing date of May 15, 2018: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0038, as presented during the hearing on May 15, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0038 to the hearing date of May 15, 2018 for the following reason(s): (You should state specific reason(s) for continuance.) Item #8F: Wells Subdivision (H-2018-0017) Application(s):  Annexation and Zoning  Preliminary Plat Size of property, existing zoning, and location: This site consists of 14.8 acres of land, zoned RUT, located at 2350 E. Amity Road. History: None Comprehensive Plan FLUM Designation: LDR Summary of Request: The applicant has applied to annex and zone 14.80 acres (two parcels) of land with an R-4 zoning district. The proposed zoning is consistent with the text of the comprehensive plan and Future Land Use Map (FLUM) designation of LDR. Because the applicant is developing the site consistent with the Comprehensive Plan and the surrounding developments, staff is not recommending a development agreement as a provision of annexation. The proposed plat consists of 38 building lots, and 11 common lots. The plat is proposed to develop in one phase. The gross density for the subdivision is 2.57 d.u./acre and the net density is 4.08 d.u./acre. The average lot size within the development is 10,664 square feet (s.f.). Existing Structures: There is an existing home and outbuildings on this site. The home is proposed to be included on a Lot 6 and Block 1 in the subdivision. Any outbuildings that do not meet the required setback of the R-4 zoning district shall be removed or relocated. Access: Access to this site is currently provided via E. Amity Road, an arterial street. This access will be terminated with the development of the proposed subdivision. The plat as submitted does not depicted direct lot access in accord with UDC 11- 3A-3. Access is proposed from S. Zopiro Avenue, E. Melwood Street, and E. Daulby St., all local residential streets. Stub Streets: E. Melwood Street and S. Zopiro Avenue are stubbed to the site. The applicant is also proposing to stub to the property to the east (parcel #S1129438465). Staff is supportive of the street layout proposed for this development. Common Driveways: There are three common driveways on the plat that serve a total of 7 residential lots (Lots 10-11, Block 1; Lots 5 and 6, Block 2; and Lots 3 and 4, Block 3 Landscaping: A 25-foot wide street buffer (measured from the back of curb) is required along E. Amity Road, a residential arterial street, per UDC Table 11-2A-5 and shall be landscaped in accord with the standards listed in UDC 11-3B-7C. A 40 foot wide buffer is proposed. A 10-foot wide compacted gravel shoulder meeting the construction standards of the transportation authority and landscaping (lawn or other vegetative groundcover) is required along E. Amity Road in accord with UDC 11-3B-7C.5. Open Space: A minimum of 10% qualified open space is required to be provided for this development in accord with UDC 11-3G-3A.1. Based on the area of the preliminary plat (14.8 acres), a minimum of 1.48 acres of qualified open space is required to be provided as set forth in UDC 11-3A-3B. A total of 1.85 acres of open space, or 12.5% of qualified open space is proposed consisting of ½ the street buffer along E. Amity Road, the micropath lot, internal common open space areas (50’ X 100’) and internal parkways comply wit h this requirement. Site Amenities: Based on the area of the preliminary plat (14.8 acres), staff requires a minimum of 1 qualified site amenities be provided. The applicant proposes to provide a gazebo within the northern common area on Lot 9, Block 2, and pathways through internal common areas in accord with this requirement. Building Elevations: The applicant has submitted six pictures of typical sample building elevations for future homes in this development. Building materials appear to consist of a mix of horizontal shake siding with stone accents. Because homes on lots that back up to E. Amity Road will be highly visible, staff recommends the rear or sides of structures on lots that face E. Amity Road (Lots 8-11, Block 1) incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines. Summary of Commission Public Hearing: a. Summary of Commission Public Hearing: i. In favor: Matt Schultz ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Josh Beach vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Commission: i. Questions on the status of the existing structure. d. Commission Change(s) to Staff Recommendation: i. Remove condition 6.1.2 ii. Remove condition 6.1.3 iii. Remove condition 6.1.4 iv. Remove condition 6.1.5 v. Remove condition 6.1.6 e. Outstanding Issue(s) for City Council: i. None Commission Recommendation: Approval with Conditions Written Testimony since Commission Hearing: None Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0017, as presented in the staff report for the hearing date of May 15, 2018, with the following modifications: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0017, as presented during the hearing on May 15, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0017 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance) Item #8G: Fire Station No. 6 (H-2018-0013) Application(s):  Annexation and Zoning Size of property, existing zoning, and location: This site consists of 1.99 acres of land, zoned RUT, located at 1435 W. Overland Road. History: None Comprehensive Plan FLUM Designation: MDR Summary of Request: The applicant has applied for annexation and zoning of 1.99 acres of land with an R-8 zoning district. The proposed zoning is consistent with the policies in the Comprehensive Plan and the FLUM designation of Medium Density Residential. The applicant proposes to develop a new City of Meridian Fire Station on the property which includes an apparatus bay, housing areas for staff and offices. Once the property is annexed, the applicant intends to apply for a conditional use permit, certificate of zoning compliance and administrative design review for the property to establish the fire station use on the property. Site Plan: The applicant has provided a concept plan indicating the access point, circulation, parking and building footprint of the property. With the Conditional Use Permit application, the applicant will need to submit a site and landscape plan that meets the applicable UDC sections as outlined below. Landscaping: A 25 foot landscape buffer is required along W. Overland Road in accord with UDC 11-3B-7. Internal parking lot landscaping shall be in accordance with UDC 11-3B-8. Although not required, the applicant shall install a 12 foot landscape buffer along the southern boundary of the site against the recently approved Linder Road Apartments. Access/Connectivity: The applicant shows to vehicular access points to Overland Road. Staff is of the opinion that the applicant should relocate the eastern vehicular access to both line up with the drive access from Camper World, and to share an access with the parcel to the east. Once the property to the east develops, further, that parcel will likely be required to eliminate their existing access and share. Additionally, the City Council will need to grant permission to have direct access to W. Overland Road. Parking: The conceptual site plan indicates that there will be a total of 18 parking stalls on the property. UDC 11-3C-6 requires one space for every 500 square feet of gross floor area. The applicant shall comply with this section of code or receive alternative compliance approval to reduce the number of parking spaces. The applicant is also required to provide one (1) bicycle parking stall for every 25 proposed parking stalls. The submitted site plan does not show these items. The applicant will also need to meet any requirements for ADA stalls as dictated by the International Building Code. Bike parking on the site must comply with the standards set forth in UDC 11-3C-5C and 11-3C-6G. Building Elevations: Architectural elevations were not submitted for this application. Staff will review the architecture with the Conditional Use Permit. The applicant however, is required to comply with the design review standards set forth in UDC 11-3A-19 and the guidelines contained in the Architectural Standards Manual. Commission Recommendation: Approval with conditions Summary of Commission Public Hearing: a. Summary of Commission Public Hearing: vii. In favor: Charlie Butterfield (applicant) Gunnar Gladics (applicant’s representative) viii. In opposition: None ix. Commenting: None x. Written testimony: None xi. Staff presenting application: Josh Beach xii. Other staff commenting on application: Bill Parsons b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Commission: ii. Location of the acces points for the parcel iii. Whether their should be a shared driveway to the parcel to the east di. Commission Change(s) to Staff Recommendation: vi. Remove condition 1.1.6 f. Outstanding Issue(s) for City Council: ii. Direct access to Overland Road Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to recommend approval to the City Council of File Number H- 2018-0016, as presented in the staff report for the hearing date of April 5, 2018, with the following modifications: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to recommend denial to the City Council of File Number H-2018- 0016, as presented during the hearing on April 5, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0016 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance) Item #8C: Creason Creek No. 2 Vicinity/Zoning Map Proposed Final Plat Proposed Final Plat Landscape Plan Item #8CD: Summertown Sub. Vicinity/Zoning Map Proposed Concept Plan Previous Current Conceptual Building Elevations Item #8E: Paramount MDA Proposed Site Plan Proposed DA Language Item #8F: Wells Subdivision Preliminary plat Landscape Plan Conceptual Elevations Item #8G: Fire Station No. 6 Conceptual Site Plan Conceptual Floor Plan City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 8f Project/File Number: H-2018-0037 Item Title: Creason Creek No. 2 Final Plat for Creason Creek No. 2 (H-2018-0037) by CS2, LLC, located near the Southeast Corner of N. Linder Rd. and W. Ustick Rd. Meetina Notes &I APPROIED Meridian City Council Meeting Agenda May 15, 2018 – Page 171 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 172 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 173 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 174 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 175 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 176 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 177 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 178 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 179 of 347 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number�i� i Project/File Number: Summertown Subdivision Item Title: H-2017-0142 Public Hearing Continued from April 24, 2018 for Summertown Subdivision (H-2017-0142) By 745 W Ustick, LLC, Located at 745 W Ustick Road 1. Request: An Annexation and Zoning of 15.13 Acres of Land with a TN -R Zoning District Meetina Notes A/ bed PJ -V � / ;'a/ f �,e - /"Of, �e �ee�kl- d CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: May 15, 2018 Item # Project Number: Project Name: H-2017-0142 at Summertown Subdivision Please print your name For Against Neutral Do you wish to testify (Y/N) S c e1\ J 1,41'VA" V=e 4J,� 4'� (_q um 7+ J % (,A iL V Itq LAI �f+ e 1/ Annexation and Rezone 745 W. Ustick Rd. 745 W. Ustick LLC Subject Property Map Testimony Map Previous Renditions Previous Renditions Cont. Previous Renditions Cont. Previous Renditions Cont. Proposed Landscape Plan Concept G Amenities Package ●Pool $115,000 ●Splash Pad $25,000 ●Main entrance water feature $45,000 ●2 Children’s Play Area $55,000 ●Basketball Court $15,000 ●Clubhouse $425,000 ●Media Room $30,000 ●Walking paths $35,000 Total Amenities Cost: $991,000 ●Gazebos With Wi-fi $35,000 ●Indoor play structure $20,000 ●Fitness Center $25,000 ●3500 Sq Ft Patio $55,000 ●BBQ area and Pizza Ovens $25,000 ●Outdoor kitchen $30,000 ●Outdoor fire pits and seating $35,000 ●Dog Park $8,500 ●Yoga Room $12,500 Popular Apt. Myths Debunked ●Top 9 reasons property value falls; Sinkhole Damage, City Dump or Power Plant, Hoarders, Foreclosure Graveyards, Noisy Neighb ors, Oil Fracking, Register sex offenders, unwanted advertising material, bad schools ●According to realestate.usnews.com new multi -family developments offer more updated units with newer interiors ●Article also states, “developments that are larger in unit numbers, are catered toward millennials and the higher income threshold, so you're seeing really high end amenities clubhouse pools, in -unit laundry and all that kind of stuff has really contributed to the increase [in rent] for that matter” ●High rental rate in the same neighborhood won't have a direct impact on your home's value, but it could be indicative of other neighborhood features that will keep your ROI climbing. Neighborhood Center TN-R Standards/ Allowed Uses Schools in the Area Annual Revenues from Property Taxes Revenue per Unit ●Based on original 272 unit design ●Ada County- $488.64 ●Pest Extermination- $21.72 ●Emergency Medical- $24.16 ●ACHD- $152.84 ●West Ada School District- $624.26 ●Meridian Library- $87.01 ●Meridian Cemetery- $8.52 ●Meridian Fire- 332.96 ●Mosquito Abatement- $4.68 ●West Ada Recreation- $13.26 ●CWI- $25.40 ●Total per Unit- $1,783.46 ●Residents in surrounding subdivisions paying $2,000- $2,500 annually •Selway Apts. to McMillan/ Linder- 2,708’ •Heron Village to Ustick/ Meridian- 2,788’ •Heron Village to Fairview/ Meridian- 2,652’ •Prelude to McMillan/ Meridian- 1,277’ •Summertown to Ustick/ Meridian- 2,659’ Distances to Major Intersections High Point Apartments ●190 Units ●8.95 acres ●5 amenities ●21 units per acre Heron Village 108 units with 5 amenities on 5.43 ac.= 19 units per acre Heron Village Cont. Selway Apartments Selway Apartments Cont. 171 units with 6 amenities on 10 acres = 17 units per acre Brighton Apt. Project Brighton Project Cont. Summertown requesting approval for 272 units/ 14.597 acres = 18.2 units per acre The Regency at River Valley The Regency at River Valley Cont. Mixed Use Standards •Residential densities must be a minimum of 6 units/ acre •Feasible, higher density and/or multi-family residential development will be encouraged •All mixed use projects should be directly accessible to neighborhoods within the section by both vehicles and pedestrians. •Appropriate zoning districts include: TN-R, TN-C, L-O, C-N and R-15. Building Elevations Comparison Clubhouse Renditions Clubhouse Renditions Cont. Proposed Site Plan Commercial land in the area Commercial Land Cont. Commercial Land Cont. ●NE Corner Linder/ Ustick 4 ac. @ $8/ SF ●Pioneer Square Linder/ McMillan- Medical Office, Pioneer Medical Center and Dentist office commited Spite strip ●Met with Ada County Development Services 5/15/18 ●Application to be submitted by 5/25/18 ●First hearing 8/9/18 ●Final hearing 10/17/18 ●3 week appeal period ●Final Approval Meridian City Council Meeting Agenda May 15, 2018 – Page 181 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 182 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 183 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 184 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 185 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 186 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 187 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 188 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 189 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 190 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 191 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 192 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 193 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 194 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 195 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 196 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 197 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 198 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 199 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 200 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 201 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 202 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 203 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 204 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 205 of 347 Community Development Department  33 E. Broadway Avenue, Suite 102, Meridian, ID 83642 Phone 208-884-5533  Fax 208-888-6854  www.meridiancity.org May 11, 2018 MEMORANDUM TO: City Council CC: Bill Nary, C. Jay Coles FROM: Josh Beach, Associate Planner RE: Summertown Subdivision (H-2017-0066) The City Council’s direction to the applicant at the April 24th City Council meeting was to revise the elevations to two and three story buildings and to provide an update on the property boundary adjustment application with Ada County. Since the City Council hearing on April 24, 2018, the applicant has not provided staff any revised architectural elevations, nor provided an update to on the property boundary adjustment. Meridian City Council Meeting Agenda May 15, 2018 – Page 206 of 347 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Numbers Project/File Number: H-2018-0038 Item Title: Paramount MDA Public Hearing Continued from May 1, 2018 for Paramount MDA (H-2018-0038) by Brighton Corporation, Inc. Located at 5100 N. Dyver Ave. 1. Request: Modification to an Existing Development Agreement to Allow for Self -Storage Uses on the Property and to Modify Meetina Notes 9 OPMED CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: May 15, 2018 Item # Project Number: H-2018-0038 Project Name: Paramount MDA Please print your name For Against Neutral Do you wish to testify (Y/N) Paramount MDA H-2018-0038 1 STAFF REPORT HEARING DATE: May 15, 2018 TO: Mayor & City Council FROM: Josh Beach, Associate City Planner 208-884-5533 SUBJECT: Paramount – MDA H-2018-0038 I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Brighton Investments et al, requests an amendment to the existing development agreement (MDA) (Instrument #113083665) to allow for self-storage uses on the property and to modify certain other provisions of the development agreement. See Section IX Analysis for more information. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed MDA as requested by the applicant. III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0038 as presented in the staff report for the hearing date of May 15, 2018, with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to deny H-2018-0038 as presented during the hearing on May 15, 2018, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2018-0038 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 5100 N. Dyver Avenue on the north side of E. McMillan Road, west of N. Meridian Road, in the southeast ¼ of Section 25, Township 4N., Range 1W. B. Owner: Brighton Investments et al 12601 W. Explorer Drive, Ste. 200 Boise, ID 83713 C. Applicant: Same as Owner Meridian City Council Meeting Agenda May 15, 2018 – Page 208 of 347 Paramount MDA H-2018-0038 2 D. Representative: Michael D. Wardle, Brighton Corporation 12601 W. Explorer Drive, Ste. 200 Boise, ID 83713 E. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for a development agreement modification. A public hearing is required before the City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: April 13, 2018 C. Radius notices mailed to properties within 300 feet on: April 6, 2018 D. Applicant posted notice on site by: April 24, 2018 VI. LAND USE A. Existing Land Use(s): This property consists of land that is currently in the development process. B. Character of Surrounding Area and Adjacent Land Use and Zoning: North: Single family homes in the Paramount Subdivision, zoned R-4 West: Paramount Square Apartments, zoned R-40 South: Undeveloped commercial land, zoned C-G East: N. Meridian Road and Single-family residential properties in the Ventana Subdivision, zoned R-8 and Heritage Middle School, zoned R-4 C. History of Previous Actions:  The subject property was annexed into the City in 2003 as part of the larger Paramount Subdivision (AZ-03-006) (Instrument No. 103137116).  In 2007, a modification to the DA (MI-07-007, Paramount Commercial Southwest) was approved and recorded as Instrument No. 107145935;  In 2008, a modification to the DA (MDA-08-001) was approved and recorded as Instrument No. 108108427; and,  In 2013, a modification to the DA (MDA-13-005) was approved and recorded as Instrument No. 113083665. VII. ANALYSIS The applicant requests an amendment to the existing development agreement (MDA) (Instrument #113083665) to allow for self-storage uses on the property and to modify certain other provisions of the development agreement. With the previous DA modification, the applicant did acknowledge that additional multi-family units may develop on the subject property. The applicant now desires to develop the property with a self-storage use in the C-G zoning district (see Exhibit A.2). Under the UDC, a self-service storage facility requires the procurement of a conditional use permit. The applicant has concurrently submitted a conditional use permit for a self-storage facility on the subject property in anticipation of an approval of the subject MDA application. The CUP application is scheduled for the May 17, 2018 Planning and Zoning Commission hearing. Meridian City Council Meeting Agenda May 15, 2018 – Page 209 of 347 Paramount MDA H-2018-0038 3 The applicant has provided the requested changes to the development agreement as shown in Exhibit A.3 below. Staff recommends approval of the applicant’s requested modification to the DA as proposed. VIII. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Proposed Site Plan (dated: March 14, 2018) 3. Proposed Changes to the Development Agreement Meridian City Council Meeting Agenda May 15, 2018 – Page 210 of 347 Paramount MDA H-2018-0038 4 Exhibit A.1: Vicinity/Zoning Map Meridian City Council Meeting Agenda May 15, 2018 – Page 211 of 347 Paramount MDA H-2018-0038 5 Exhibit A.2: Proposed Site plan (dated: March 14, 2018) Meridian City Council Meeting Agenda May 15, 2018 – Page 212 of 347 Paramount MDA H-2018-0038 6 Exhibit A.3: Proposed Changes to the Development Agreement Meridian City Council Meeting Agenda May 15, 2018 – Page 213 of 347 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number," o Project/File Number: H-2018-0017 Item Title: Wells Subdivision Public Hearing for Wells Subdivision (H-2018-0017) by Schultz Development LLC Located at 2550 E. Amity Rd 1. Request: Annexation of 14.80 Acres of Land to the R-4 Zoning District; and 2. Request: Application for a Preliminary Plat of 38 Single -Family Building Lots and 11 Common Lots on 14.8 Acres of Land in the proposed R-4 Zoning District Meetinq Notes Om V CITY OF MERIV,i]J-kI CITY COUNCIL PU1BMJ G HEA- NG SIGN -IN F-- U -; T Date: May 15, 2018 Deem # Project Number - Project Name, H -2018-00i 7 OF Wells Subdivision Please print your name For Against Neutral Do you wish to testify (Y/N) Wells Subdivision H-2018-0017 PAGE 1 STAFF REPORT Hearing Date: May 15, 2018 TO: Mayor & City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Wells Subdivision – AZ, PP (H-2018-0017) I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Schultz Development, has submitted an application for annexation and zoning (AZ) of 14.80 acres of land with an R-4 zoning district; and a preliminary plat (PP) consisting of 38 building lots and 11 common lots on 14.80 acres of land in the R-4 zoning district. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ and PP applications in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on April 5, 2018. At the public hearing, the Commission moved to recommend approval of the subject annexation and preliminary plat requests. a. Summary of Commission Public Hearing: i. In favor: Matt Schultz ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Josh Beach vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Commission: i. Questions on the status of the existing structure. d. Commission Change(s) to Staff Recommendation: i. Remove condition 6.1.2 ii. Remove condition 6.1.3 iii. Remove condition 6.1.4 iv. Remove condition 6.1.5 v. Remove condition 6.1.6 e. Outstanding Issue(s) for City Council: i. None Meridian City Council Meeting Agenda May 15, 2018 – Page 215 of 347 Wells Subdivision H-2018-0017 PAGE 2 III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to recommend approval to the City Council of File Number H-2018-0017, as presented in the staff report for the hearing date of May 15, 2018, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to recommend denial to the City Council of File Number H-2018-0017, as presented during the hearing on May 15, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0017 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 2350 E. Amity Road, in the SW ¼ of Section 29, Township 3 North, Range 1 East. B. Owners: Dennis Wells 2350 E. Amity Road Meridian, ID 83642 C. Applicant/Representative: Matt Schultz, Schultz Development P. O. Box 1115 Meridian, Idaho 83680 D. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for annexation and preliminary plat. A public hearing is required before the Planning & Zoning Commission and City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: March 16, 2018 (P&Z),April 27, 2018 (Council) C. Radius notices mailed to properties within 300 feet on: March 12, 2018 (P&Z), April 20, 2018 (Council) D. Applicant posted notice on site(s) on: March 22, 2018 (P&Z), May 4, 2018 (Council) VI. LAND USE A. Existing Land Use(s) and Zoning: A residential home exists on this site; the home is proposed to remain on the property and to be included on a Lot and Block within the proposed subdivision. The property is zoned, RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Residential properties in the Messina Meadows Subdivision, zoned R-8 Meridian City Council Meeting Agenda May 15, 2018 – Page 216 of 347 Wells Subdivision H-2018-0017 PAGE 3 2. East: Future Castle Creek Subdivision, zoned R-8 3. South: E. Amity Road; Residential properties in the Whitebark Subdivision, zoned R-4 4. West: Single-family residential properties in the Paisley Meadows Subdivision, zoned R-4 C. History of Previous Actions: None D. Utilities: 1. Location of sewer: A sanitary sewer mainline that is intended to provide service to the subject parcel currently exists through the site in the in the alignment of S. Zopiro Way. 2. Location of water: Water mainline that are intended to provide service to the subject parcel currently exists in E. Amity Road and S. Zopiro Way. 3. Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: There is an irrigation ditch (Ten Mile Drain) that runs through this site. 2. Hazards: Staff is not aware of any hazards that exist on this property. 3. Flood Plain: A portion of this project lies within the Meridian Floodplain Overlay District. Prior to any development occurring in the Overlay District a floodplain permit application, including hydraulic and hydrologic analysis is required to be completed and submitted to the City and approved by the Floodplain Administrator per MCC 10-6. VII. COMPREHENSIVE PLAN POLICIES AND GOALS Land Use: This property is designated “Low Density Residential” on the Comprehensive Plan Future Land Use Map. Low density residential areas are anticipated to contain single family residences at densities up to three dwelling units per acre. The proposed preliminary plat includes 38 residential building lots on 14.80 acres for a gross density of 2.57 dwelling units/acre and a net density of 4.08 dwelling units/acre, the project falls within the target density range outlined in the Comprehensive Plan. Policies: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics):  “Require new residential development to meet development standards regarding landscaping, signage, fences and walls, etc.” (3.05.02C) A 25-foot wide street buffer is required along E. Amity Road, an arterial street, and shall be landscaped in accord with the standards listed in UDC 11-3B-7C. Separate permits shall be obtained for any new fencing.  “Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) The proposed single-family residential development should be compatible with adjacent existing and future residential uses.  “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) City services are available and will be extended by the applicant upon development of the site in accord with UDC 11-3A-21. Meridian City Council Meeting Agenda May 15, 2018 – Page 217 of 347 Wells Subdivision H-2018-0017 PAGE 4  “Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) The proposed low density residential development should contribute to the variety of housing opportunities that exist in this area which currently consist of low- and medium-density residential developments.  “Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) The applicant proposes sidewalk connections to the west along E. Melwood Street, to the north along S. Zopiro Ave. and to the east along E. Daulby Street. The applicant also proposes to pedestrian connections from the proposed subdivision to the proposed sidewalk along E. Amity Road. The applicant is also proposing an internal pedestrian pathway to facilitate pedestrian connectivity.  “Require street connections between subdivisions at regular intervals to enhance connectivity and better traffic flow.” (3.03.03C) The applicant is proposing to connect to two existing stub streets, one from the Paisley Meadows Subdivision (E. Melwood Street), and one from the Messina Meadows Subdivision (S. Zopiro Way.)The applicant is also proposing to provide one stub street to the property to the east (E. Daulby Street.) which will connect with the stub street approved with the Castle Creek Subdivision.  “Support infill of vacant lots in substantially developed single-family areas at densities similar to surrounding development. Increased densities on vacant lots may be considered if structures are compatible with surrounding development.” (3.07.02I) The proposed density for the subject property is compatible with surrounding densities.  “Require common area in all subdivisions.” (3.07.02F) The proposed plat depicts a total of 1.85 acres (or 12.5%) of qualified open space in accord with the requirements listed in UDC11-3G-3.  “Reduce the number of existing access points onto arterial streets by using methods such as cross access agreements, access management and frontage/backage roads.” (3.03.02N) The submitted plat depicts connections to two (2) existing stub streets, E. Melwood St., and S. Zopiro Way for interconnectivity. The applicant is proposing to stub a street on the east boundary for future extension. Direct lot access is not proposed or approved to Amity Road.  “Coordinate with public works, police, and fire departments on proposed annexation and development requests, and the impacts on services.” (3.04.01H) Staff has coordinated with public works, police and fire and has incorporated their comments and conditions in this report. Analysis: Staff is supportive of the proposed development as it is generally consistent with the LDR designation and policies in the Comprehensive Plan as noted above and should be compatible with adjacent residential uses. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian comprehensive plan. Meridian City Council Meeting Agenda May 15, 2018 – Page 218 of 347 Wells Subdivision H-2018-0017 PAGE 5 Residential districts are distinguished by the allowable density of dwelling units per acre and corresponding housing types that can be accommodated within the density range. The medium low-density residential (R-4) district allows a maximum gross density of 4 dwelling units per acre. B. Schedule of Use: Unified Development Code (UDC) Table 11-2A-5 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-4 zoning district. Any use not explicitly listed, or listed as a prohibited use is prohibited. The proposed use of the site for single- family detached dwellings is a principal permitted use in the R-4 zoning district. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Tables 11-2A-5 for the R-4 zoning district. D. Landscaping: Street buffer landscaping shall be installed in accordance with the standards listed in UDC Tables 11-2A-5 for the R-4 zoning district. E. Common Open Space and Site Amenity Requirements: Common open space and site amenities are required to be provided on the site in accord with the requirements listed in UDC 11-3G-3. F. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single- family dwellings. IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: ANNEXATION & ZONING (AZ): The applicant has applied to annex and zone 14.80 acres (two parcels) of land with an R-4 zoning district. As discussed above in Section VII, the proposed zoning is consistent with the text of the comprehensive plan and Future Land Use Map (FLUM) designation of LDR. Because the applicant is developing the site consistent with the Comprehensive Plan and the surrounding developments, staff is not recommending a development agreement as a provision of annexation. Preliminary Plat The proposed plat consists of 38 building lots, and 11 common lots. The plat is proposed to develop in one phase. The gross density for the subdivision is 2.57 d.u./acre and the net density is 4.08 d.u./acre. The average lot size within the development is 10,664 square feet (s.f.). Existing Structures: There is an existing home and outbuildings on this site. The home is proposed to be included on a Lot 6 and Block 1 in the subdivision. Any outbuildings that do not meet the required setback of the R-4 zoning district shall be removed or relocated. Dimensional Standards: Development of this site is required to comply with the dimensional standards listed in UDC Table 11-2A-5 for the R-4 district and UDC 11-2A-3. Staff has reviewed the proposed plat and found it to be in compliance with these standards. Block Length: The plat is required to comply with the block length standards listed in UDC 11- 6C-3F. Staff has reviewed the proposed plat and found it in compliance with this standard. Traffic Impact Study (TIS): ACHD did not require a TIS for this development. Access: Access to this site is currently provided via E. Amity Road, an arterial street. This access will be terminated with the development of the proposed subdivision. The plat as submitted does not depicted direct lot access in accord with UDC 11-3A-3. Access is proposed from S. Zopiro Avenue, E. Melwood Street, and E. Daulby St., all local residential streets. Meridian City Council Meeting Agenda May 15, 2018 – Page 219 of 347 Wells Subdivision H-2018-0017 PAGE 6 Stub Streets: E. Melwood Street and S. Zopiro Avenue are stubbed to the site. The applicant is also proposing to stub to the property to the east (parcel #S1129438465). Staff is supportive of the street layout proposed for this development. Parking: Off-street parking is required for each residential lot in accord with the standards listed in UDC 11-3C-6. Common Driveways: There are three common driveways on the plat that serve a total of 7 residential lots (Lots 10-11, Block 1; Lots 5 and 6, Block 2; and Lots 3 and 4, Block 3 Landscaping: A landscape plan was submitted with this application for the area proposed to be platted as shown in Exhibit A.3. A 25-foot wide street buffer (measured from the back of curb) is required along E. Amity Road, a residential arterial street, per UDC Table 11-2A-5 and shall be landscaped in accord with the standards listed in UDC 11-3B-7C. A 40 foot wide buffer is proposed. A 10-foot wide compacted gravel shoulder meeting the construction standards of the transportation authority and landscaping (lawn or other vegetative groundcover) is required along E. Amity Road in accord with UDC 11-3B-7C.5. Landscaping should be provided within internal common areas as set forth in UDC 11-3G-3 as shown on the landscape plan. Multi-use Pathway: A multi-use pathway is required in the 25 foot landscape buffer along E. Amity Road. The applicant should coordinate with the City of Meridian Park Department on the width and location of the required easement. Tree Mitigation: If there are any existing trees on the site that are proposed to be removed, the applicant should contact Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to confirm mitigation requirements prior to removal of any trees on the site. Open Space: A minimum of 10% qualified open space is required to be provided for this development in accord with UDC 11-3G-3A.1. Based on the area of the preliminary plat (14.8 acres), a minimum of 1.48 acres of qualified open space is required to be provided as set forth in UDC 11-3A-3B. A total of 1.85 acres of open space, or 12.5% of qualified open space is proposed consisting of ½ the street buffer along E. Amity Road, the micropath lot, internal common open space areas (50’ X 100’) and internal parkways comply with this requirement. Site Amenities: All developments consisting of five acres of more are required to provide a minimum of one site amenity; one additional site amenity is required for each additional 20 acres per UDC 11-3G-3A.2, in accord with the standards listed in UDC 11-3G-3C. Based on the area of the preliminary plat (14.8 acres), staff requires a minimum of 1 qualified site amenities be provided. The applicant proposes to provide a gazebo within the northern common area on Lot 9, Block 2, and pathways through internal common areas in accord with this requirement. Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. A minimum 5-foot wide detached sidewalk is required along E. Amity Road as depicted on the landscape plan. Utilities: Street lighting is required to be installed within the development in accord with the City’s adopted standards, specifications and ordinances. A street light plan is required to be included in the final plat application. Street light plan requirements are listed in Section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. The plan will need to include the installation of Type 1 lights along Amity Road in addition to type 2 Meridian City Council Meeting Agenda May 15, 2018 – Page 220 of 347 Wells Subdivision H-2018-0017 PAGE 7 lighting on internal streets. All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. Adequate fire protection is required in accord with the appropriate fire district standards per UDC 11-3A-21. Pressurized Irrigation (PI): An underground PI system is required to be provided to each lot in the subdivision in accord with UDC 11-3A-15. Storm Drainage: A storm drainage system is required for the development in accord with the City’s adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City in accord with UDC 11-3A-18. Building Elevations: The applicant has submitted six pictures of typical sample building elevations for future homes in this development, included in Exhibit A.4. Building materials appear to consist of a mix of horizontal shake siding with stone accents. Because homes on lots that back up to E. Amity Road will be highly visible, staff recommends the rear or sides of structures on lots that face E. Amity Road (Lots 8-11, Block 1) incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines. Fencing: All fencing should comply with the standards listed in UDC 11-3A-7. Six-foot tall solid fencing is proposed along the south boundary of the site at the back edge of the buffer along E. Amity Road. Staff recommends approval of the proposed preliminary plat request for this site with the recommended conditions listed in Exhibit B of this report in accord with the Findings contained in Exhibit D. Meridian City Council Meeting Agenda May 15, 2018 – Page 221 of 347 Wells Subdivision H-2018-0017 PAGE 8 X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Proposed Preliminary Plat (dated: 2/20/18) 3. Proposed Landscape Plan (dated: 2/20/18) 4. Proposed Conceptual Building Elevations B. Agency & Department Comments/Conditions C. Legal Description & Exhibit Map for Annexation & Zoning Boundary D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda May 15, 2018 – Page 222 of 347 Exhibit A Page 1 A. Drawings 1. Vicinity/Zoning Map Meridian City Council Meeting Agenda May 15, 2018 – Page 223 of 347 Exhibit A Page 2 2. Proposed Preliminary Plat (dated: 2/20/18) Meridian City Council Meeting Agenda May 15, 2018 – Page 224 of 347 Exhibit A Page 3 3. Proposed Landscape Plan (dated: 2/20/18) Meridian City Council Meeting Agenda May 15, 2018 – Page 225 of 347 - 2 - 4. Conceptual Building Elevations Meridian City Council Meeting Agenda May 15, 2018 – Page 226 of 347 - 3 - Meridian City Council Meeting Agenda May 15, 2018 – Page 227 of 347 - 4 - B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS/CONDITIONS 1. PLANNING DIVISION 1.1 Site Specific Conditions of Approval 1.1.1 The preliminary plat included in Exhibit A.2, dated 2/20/18, shall be revised as follows: a. A note shall be placed on the face of the final plat prohibiting direct lot access to E. Amity Road. 1.1.2 The landscape plan included in Exhibit A.3, dated 2/20/18, shall be revised as follows: a. All internal pedestrian pathways shall be improved in accord with UDC 11-3A-8 and UDC 11-3B-12. b. If the unimproved street right of way is ten feet (10') or greater from the edge of pavement to edge of sidewalk or property line, the developer shall maintain a ten foot (10') compacted shoulder meeting the construction standards of the transportation authority and landscape the remainder with lawn or other vegetative ground cover 1.1.3 All existing structures on the site shall be removed or relocated to meet the setback requirements of the R-8 district prior to signature on the final plat by the City Engineer. 1.1.4 A street light plan is required to be included in the final plat application. Street light plan requirements are listed in Section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. The plan will need to include the installation of Type 1 lights along Amity Road in addition to type 2 lighting on internal streets. 1.1.5 The developer shall construct all proposed fencing and/or any fencing required by the UDC, consistent with the standards as set forth in UDC 11-3A-7 and 11-3A-6B. 1.1.6 The rear or sides of future structures on lots that face E. Amity Road on Lots 8-11, Block 1 shall incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines. 1.1.7 Future homes constructed within this development shall comply with the conceptual building elevations and materials shown in Exhibit A.4. 1.1.8 Prior to the City Council hearing the applicant shall provide an exhibit showing the orientation and building footprint of all lots that take access from a common driveway. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the R-4 zoning district listed in UDC Table 11-2-A-5. 1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. 1.2.3 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A- 15, UDC 11-3B-6 and MCC 9-1-28. 1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. Meridian City Council Meeting Agenda May 15, 2018 – Page 228 of 347 - 5 - 1.2.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3C-6 for single-family dwellings. 1.2.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B- 7C. 1.2.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B- 11C. 1.2.10 Construct all parkways consistent with the standards as set forth in UDC 11-3A-17E, 11-3G-3B5 and 11-3B-7C. 1.2.11 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. 1.2.12 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.2.13 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14. 1.3.2 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 1.3.3 The project is subject to all current City of Meridian ordinances and previous conditions of approval associated with this site. 1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11- 3A-3. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11-5C-3C. 1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two years of the signature of the City Engineer on the previous final plat as set forth in UDC 11-6B- 7B (if applicable). Meridian City Council Meeting Agenda May 15, 2018 – Page 229 of 347 - 6 - 1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. 1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 2. PUBLIC WORKS DEPARTMENT 2.1 SITE SPECIFIC CONDITIONS OF APPROVAL 2.1.1 The water main connection across Ten Mile Creek will not be necessary with the proposed connection to Amity Road as part of the development. 2.1.2 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 2.1.3 A portion of this project lies within the Meridian Floodplain Overlay District. Prior to any development occurring in the Overlay District, a floodplain development permit application, and demonstrated evidence of no rise shall be required for the bridge crossing over Tenmile Creek per MCC 10-6. 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. Meridian City Council Meeting Agenda May 15, 2018 – Page 230 of 347 - 7 - 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all bui lding pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. Meridian City Council Meeting Agenda May 15, 2018 – Page 231 of 347 - 8 - 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The Police Department has no comment on this application. 4. FIRE DEPARTMENT 4.1.1 One and two family dwellings not exceeding 3,600 square feet require a fire- flow of 1,000 gallons per minute for a duration of 2 hours to service the entire project. One and two family dwellings in excess of 3,600 square feet require a minimum fire flow as specified in Appendix B of the International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix C of the International Fire Code. 4.1.2 Acceptance of the water supply for fire protection will be by the Meridian Fire Department and water quality by the Meridian Water Department for bacteria testing. 4.1.3 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance with International Fire Code Section (IFC) 508.5.4 as follows: a. Fire hydrants shall have a Storz LDH connection in place of the 4 ½” outlet. The Storz connection may be integrated into the hydrant or an approved adapter may be used on the 4 1/2" outlet. b. Fire hydrants shall have the Storz outlet face the main street or parking lot drive aisle. c. Fire hydrants shall be placed on corners when spacing permits. d. Fire hydrants shall not have any vertical obstructions to outlets within 10’. e. Fire hydrants shall be placed 18” above finished grade to the center of the Storz outlet. f. Fire hydrants shall be provided to meet the requirements of the Meridian Water Dept. Standards. g. Show all proposed or existing hydrants for all new construction or Meridian City Council Meeting Agenda May 15, 2018 – Page 232 of 347 - 9 - additions to existing buildings within 1,000 feet of the project. 4.1.4 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. 4.1.5 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 4.1.6 Private Alleys and Fire Lanes shall have a 20’ wide improved surface capable of supporting an imposed load of 75,000 lbs. All roadways shall be marked in accordance with Appendix D Section D103.6 Signs. 4.1.7 Requirements for dead-end fire apparatus access roads that are between 500’-750’ in length are as follows: 1) Roadways shall be built to Ada County Highway District cross section standards and have a clear driving surface of 26-feet in width available at all times and shall have no parking; 2) Streets less than 32-feet in width shall have no parking on one side; and 3) Streets more than 39-feet in width shall be allowed to have parking on both sides. These measurements shall be based on the drivable surface dimension. Special approval is required for access roads over 750’ in length per International Fire Code Section D103.6.1. and D103.6.2. The roadway shall be able to accommodate an imposed load of 75,000 GVW. 4.1.8 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire Code Sections 503.3 & D103.6. 4.1.9 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in International Fire Code Section 304.1.2. 4.1.10 Operational fire hydrants, temporary or permanent street signs, and access roads with an all weather surface are required to be installed before combustible construction material is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4. 4.1.11 To increase emergency access to the site a minimum of two points of access will be required for any portion of the project which serves more than 30 homes, as set forth in International Fire Code Section D107.1. The two entrances should be separated by no less than ½ the diagonal measurement of the full development as set forth in International Fire Code Section D104.3. 4.1.12 All portions of the buildings located on this project must be within 150’ of a paved surface as measured around the perimeter of the building as set forth in International Fire Code Section 503.1.1. 4.1.13 Emergency response routes and fire lanes shall not be allowed to Meridian City Council Meeting Agenda May 15, 2018 – Page 233 of 347 - 10 - have traffic calming devices installed without prior approval of the Fire Code Official. National Fire Protection IFC 503.4.1. 4.1.14 As set forth in International Fire Code Section D103.3, the Fire Department is opposed to any landscape island in the middle of a cul de sac that may prevent a fire truck from turning around on the end of the court. 5. REPUBLIC SERVICES 5.1 Republic Services has no comments on this application. 6. PARKS DEPARTMENT 6.1.1 The applicant shall contact Elroy Huff, City Arborist, at 208-371-1755 to schedule an inspection to determine mitigation requirements for healthy trees on the site, 4-inch caliper or greater, that are proposed to be removed in accord with the provisions listed in UDC 11-3B-10C. 6.1.2 The project developer shall design and construct a multi-use pathway consistent with the location and specifications set forth in the Meridian Pathways Master Plan (Chapter 3). Any proposed adjustments to pathway alignment shall be coordinated through the Pathways Project Manager. 6.1.3 Prior to submittal of the final plat for City Engineer signature, the applicant shall su bmit a public access easement for a multi-use pathway on the north side of E. Amity Road to the Planning Division for Council approval and subsequent recordation. The easement shall be a minimum of 14’ wide (10’ pathway + 2’ shoulder each side). Easement checklist must accompany all easement submittals. Use standard City template for public access easement. 6.1.4 Prior to City Engineer signature on the final plat, the applicant shall depict a public access easement for the multi-use pathway along the north side of E. Amity Road on the final plat. 6.1.5 Construct pathway per typical paving section(s) shown in the Meridian Pathways Master Plan, Chapter 3. 6.1.6 The owner (or representative association) of the property affected by the public access easement shall have an ongoing obligation to maintain the multi-use pathway. 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Site Specific Conditions of Approval 7.1.1 Dedicate 48-feet of right-of-way from centerline of Amity Road abutting the site. Right-of-way is impact fee eligible for reimbursement. 7.1.2 Construct 5-foot wide sidewalk along Amity Road, located 42-feet from centerline to front face of sidewalk abutting the site; and improve Amity Road with 17-feet of pavement, 3-foot wide gravel shoulder and borrow ditch from centerline of Amity Road abutting the site.. 7.1.3 Close the existing residential driveway onto Amity Road with 5-foot wide sidewalk. 7.1.4 Continue Melwood Street into the site as a 33-foot street section with curb, gutter, within 38-feet of right-of-way and 5-foot wide detached sidewalk within an easement. 7.1.5 Construct Marsala Way, Marsala Place, Grayson Street, and Zopiro Way as 33-foot street sections with curb, gutter, within 38-feet of right-of-way and 5-foot wide detached sidewalk within an easement. Meridian City Council Meeting Agenda May 15, 2018 – Page 234 of 347 - 11 - 7.1.6 Terminate Marsala Place in a cul-de-sac with a minimum 45-foot turning radius, 255-feet north of Melwood Street. 7.1.7 Construct an 8-foot wide by 25-foot long landscape median, 260-feet north of Daulby Street on Zopiro Way. 7.1.8 Provide a permanent right-of-way easement to 2-feet behind the back edge of sidewalk. 7.1.9 The landscape median on Zopiro Way should be platted as right-of-way owned by ACHD; and the Developer or Homeowner’s Association apply for a license agreement if landscaping is to be placed within the median. 7.1.10 Provide pedestrian facilities, in alignment, on both sides of Grayson Street. 7.1.11 IF Daulby Street is constructed prior to the proposed Fonthill Street in the Castle Creek Subdivision; provide signage at the terminus of Daulby Street stating that, "THIS ROAD WILL BE EXTENDED IN THE FUTURE.” 7.1.12 Submit the bridge plans for the crossing of the Ten Mile Creek (Zopiro Way) for review and approval prior to the pre-construction meeting and final plat approval. 7.1.13 Payment of impact fees is due prior to issuance of a building permit. 7.2 Standard Conditions of Approval 7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right -of-way (including all easements). 7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non-compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. Meridian City Council Meeting Agenda May 15, 2018 – Page 235 of 347 - 12 - 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. Meridian City Council Meeting Agenda May 15, 2018 – Page 236 of 347 - 13 - C: Legal Description & Exhibit Map for Annexation & Zoning Boundary Meridian City Council Meeting Agenda May 15, 2018 – Page 237 of 347 - 14 - Meridian City Council Meeting Agenda May 15, 2018 – Page 238 of 347 - 15 - D. Required Findings from Unified Development Code 1. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant is proposing to annex the subject 14.80 acre property with an R-4 zoning district and develop 38 new single-family residential detached homes. Commission finds proposed map amendment and development plan will comply with the provisions of the Comprehensive Plan and should be compatible with adjacent residential uses (see section VII above for more information). b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; Commission finds that the proposed map amendment to the R-4 zoning district is consistent with the purpose statement for the residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; Commission finds that the proposed zoning map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. Commission recommends the Council consider any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, Commission finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). Commission finds annexing this property with an R-4 zoning district is in the best interest of the City. 2. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; Commission finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation and will be consistent with the density of the LDR FLUM designation if Council approves a step up in density for this site. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. Meridian City Council Meeting Agenda May 15, 2018 – Page 239 of 347 - 16 - b. Public services are available or can be made available and are adequate to accommodate the proposed development; Commission finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, Commission finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; Commission recommends the Council rely upon comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and Commission is not aware of any health, safety, or environmental problems associated with the platting of this property that should be brought to the Council’s attention. ACHD considers road safety issues in their analysis. Commission recommends that the Council consider any public testimony that may be presented when determining whether or not the proposed subdivision may cause health, safety or environmental problems of which Commission is unaware. f. The development preserves significant natural, scenic or historic features. Commission finds there are no significant natural, scenic or historic features associated with this property that need to be preserved with development of this site. Meridian City Council Meeting Agenda May 15, 2018 – Page 240 of 347 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number:,W 001. Project/File Number: H-2018-0016 Item Title: Fire Station No. 6 Public Hearing for Fire Station No. 6 (H-2018-0016) by City of Meridian Located at 1435 W. Overland Rd 1. Request: An Annexation and Zoning of 1.99 Acres of Land to the R-8 Zoning District ramex- - 14�kteid Meetina Notes 9 APPROVED CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: May 15, 2018 Item # 8G Project Number: Fire Station No. 6 Project Name: H-2018-0016 Please print your name For Against Neutral Do you wish to testify (Y/N Fire Station No. 6 – AZ H-2018-0016 PAGE 1 STAFF REPORT Hearing Date: May 15, 2018 TO: Mayor & City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Fire Station No. 6 – AZ (H-2018-0016) I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, City of Meridian, has submitted an application for annexation and zoning (AZ) of 1.99 acres of land with an R-8 zoning district. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ application with the agency comments listed in Exhibit B per the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on April 5, 2018. At the public hearing, the Commission moved to recommend approval of the subject annexation request. a. Summary of Commission Public Hearing: i. In favor: Charlie Butterfield (applicant) Gunnar Gladics (applicant’s representative) ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Josh Beach vi. Other staff commenting on application: Bill Parsons b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Commission: i. Location of the acces points for the parcel ii. Whether their should be a shared driveway to the parcel to the east d. Commission Change(s) to Staff Recommendation: i. Remove condition 1.1.6 e. Outstanding Issue(s) for City Council: i. Direct access to Overland Road III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to recommend approval to the City Council of File Number H-2018-0016, as presented in the staff report for the hearing date of April 5, 2018, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to recommend denial to the City Council of File Number H-2018-0016, as presented during the hearing on April 5, 2018, for the following reasons: (You should state specific reasons for denial) Meridian City Council Meeting Agenda May 15, 2018 – Page 242 of 347 Fire Station No. 6 – AZ H-2018-0016 PAGE 2 Continuance I move to continue File Number H-2018-0016 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 1435 W. Overland Road, in the NW ¼ of Section 24, Township 3 North, Range 1 West. (Parcel No.: S1224223380) B. Owner: Meridian Rural Fire Protection District 33 E. Broadway Meridian, ID 83642 C. Applicant: City of Meridian 33 E. Broadway Meridian, ID 83642 D. Representative: Pivot North Architecture 1101 W. Grove Street Boise, ID 83702 E. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for annexation and zoning. A public hearing is required before the Planning & Zoning Commission and City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: March 16, 2018(P&Z), April 27, 2018 (Council) C. Radius notices mailed to properties within 300 feet on: March 9, 2018 (P&Z), April 20, 2018 (Council) D. Applicant posted notice on site(s) on: March 12, 2018 (P&Z), April 26, 2018 (Council) VI. LAND USE A. Existing Land Use(s) and Zoning: The site is currently undeveloped and zoned RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: W. Overland Road and Camper World, zoned I-L 2. East: single family residence and Boise Party Barn, zoned R-8 3. South: Recently approved Star Point Apartments (a.k.a Linder Road Apatments), zoned R-15 4. West: Vacant/undeveloped property, zoned RUT in Ada County C. History of Previous Actions: None Meridian City Council Meeting Agenda May 15, 2018 – Page 243 of 347 Fire Station No. 6 – AZ H-2018-0016 PAGE 3 D. Utilities: 1. Location of sewer: A sanitary sewer service stub intended to provide service to the proposed parcel currently exists on the subject site. 2. Location of water: A water service stub intended to provide service to the proposed parcel currently exist on the subject site. 3. Issues or concerns: None. E. Physical Features: 1. Canals/Ditches Irrigation: There are no waterways that cross this site. 2. Hazards: Staff is unaware of any hazards that exist on this site. 3. Flood Plain: This site does not lie within the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS The Comprehensive Plan Future Land Use Map (FLUM) designates this site as Medium Density Residential (MDR). MDR designated areas allow smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre (d.u./acre). While single-family residential uses are typical in the R-8 zoning district, this zoning does allow for public or quasi-public uses with approval of a Conditional Use Permit. While this specific application only applies to annexation of the subject property at this time, the applicant will be required to obtain approval of a Conditional Use Permit and subsequent Certificate of Zoning Compliance and Administrative Design Review prior to establishing the fire station use on the property. The applicant proposes to develop the 1.99 acre site with an approximately 12,000 square foot fire station with associated site improvements. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use (staff analysis in italics):  “Continuously provide essential services and utilities to all residents .” (3.01.01H) The proposed fire station will provide essential fire services to the south side of I-84. With the growth of the city on the south side of the freeway, another fire station is necessary to keep up with this growth.  “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) City services are available and will be extended by the developer to the proposed lots upon development of the site in accord with UDC 11-3A-21.  “Implement the City’s Pathways Master Plan.” (5.03.01A) A segment of the City’s multi-use pathway system is designated on the Master Pathways Plan on this site along the south side of W. Overland Road. This segment of the pathway must be 10 feet wide and will be required to be paved in accord with UDC 11-3A-8 and landscaped in accord with UDC 11-3B-12.  “Reduce the number of existing access points onto arterial streets by using methods such as cross access agreements, access management and frontage/backage roads.” (3.03.02N) Meridian City Council Meeting Agenda May 15, 2018 – Page 244 of 347 Fire Station No. 6 – AZ H-2018-0016 PAGE 4 The submitted concept plan depicts two (2) accesses to W. overland Road. Typically, staff would require cross-access to adjacent parcels. Due to the potential issue this requirement could have with the operational characteristics of a fire station, City staff is of the opinion that cross-access may not be along the west boundary of this site. However, staff believes the Rural Fire District should coordinate with the property owner of the adjacent eastern property to share an access so the proposed eastern most access aligns with the access constructed with Camping World on the north side of W. Overland Road.  “Coordinate with public works, police, and fire departments on proposed annexation and development requests, and the impacts on services.” (3.04.01H) Staff has coordinated with public works, police and fire and has incorporated their comments and conditions in this report.  “Require all commercial and industrial businesses to install and maintain landscaping.” (2.01003B) A fire station is similar to a commercial business in that property landscaping will be required on the site, including a 25 foot landscape buffer along W. Overland Road. Internal parking lot landscaping will be required with future development of the property.  “Require neighborhood and community commercial areas to create a site design compatible with surrounding uses (e.g., landscaping, fencing, etc.).” (3.05.02A) Even though the fire station will be located on a parcel that is zoned R-8, it will operate much like a commercial business and could even be more impactful on the surrounding residences than a commercial business due to the 24 hour operational characteristics. The UDC does not require a landscape buffer to any abutting residential uses because this property is zoned R-8. However staff feels that there should be at least a 12 foot landscape buffer against the recently approved Linder Road Apartments as depicted on the submitted concept plan. For the above stated reasons, staff finds the proposed project is generally consistent with the goals and objectives in the Comprehensive Plan. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian Comprehensive Plan. Residential districts are distinguished by the dimensional standards of the corresponding zone and housing types that can be accommodated. Residential land uses are also allowed within the O-T, TN-C, and TN-R Districts as set forth in article D of this chapter. B. Schedule of Use: Unified Development Code (UDC) Table 11-2A-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-8 zoning district. Any use not explicitly listed, or listed as a prohibited use is prohibited. Public or quasi-public uses such as fire stations are a conditional use in the R-8 zoning district. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Tables 11-2A-6 for the R-8 zoning district. D. Landscaping: Street buffer landscaping shall be installed in accordance with the standards listed in UDC Table 11-2A-6 for the R-8 zoning district. E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6B for commercial uses. Meridian City Council Meeting Agenda May 15, 2018 – Page 245 of 347 Fire Station No. 6 – AZ H-2018-0016 PAGE 5 F. Structure and Site Design Standards: The proposed multi-family development must comply with the design standards in accord with UDC 11-3A-19 and the Architectural Standards Manual. IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: 1. Annexation & Zoning The applicant has applied for annexation and zoning of 1.99 acres of land with an R-8 zoning district. As discussed above in Section VII, the proposed zoning is consistent with the policies in the Comprehensive Plan and the FLUM designation of Medium Density Residential. The applicant proposes to develop a new City of Meridian Fire Station on the property which includes an apparatus bay, housing areas for staff and offices. (see the concept plan included in Exhibit A.2). The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed and zoned. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. Once the property is annexed, the applicant intends to apply for a conditional use permit, certificate of zoning compliance and administrative design review for the property to establish the fire station use on the property. Site Plan: The applicant has provided a concept plan indicating the access point, circulation, parking and building footprint of the property. With the Conditional Use Permit application, the applicant will need to submit a site and landscape plan that meets the applicable UDC sections as outlined below. Specific Use Standards: UDC 11-4-3-30 applies to the property in the following ways: A. Public recreation and community centers: The use shall meet the standards in accord with section 11-4-3-2, "Arts, Entertainment Or Recreation Facility, Indoors And Outdoors", of this chapter. This condition is not applicable to this development. B. Public or quasi-public office: The use shall meet the standards for office use in accord with the district in which the use is located. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) This condition is not applicable to this development. Landscaping: A 25 foot landscape buffer is required along W. Overland Road in accord with UDC 11-3B-7. Internal parking lot landscaping shall be in accordance with UDC 11-3B-8. Although not required, the applicant shall install a 12 foot landscape buffer along the southern boundary of the site against the recently approved Linder Road Apartments. Access/Connectivity: The applicant shows to vehicular access points to Overland Road. Staff is of the opinion that the applicant should relocate the eastern vehicular access to both line up with the drive access from Camper World, and to share an access with the parcel to the east. Once the property to the east develops, further, that parcel will likely be required to eliminate their existing access and share. Additionally, the City Council will need to grant permission to have direct access to W. Overland Road. Dimensional Standards: The R-8 zoning requested by the applicant requires a minimum lot size of 4,000 square specific lot sizes. The applicant is advised to review section 11-2A-6 of the UDC Meridian City Council Meeting Agenda May 15, 2018 – Page 246 of 347 Fire Station No. 6 – AZ H-2018-0016 PAGE 6 and to ensure that any proposed development conforms to this section. Future development of this site should comply with the dimensional standards set forth in UDC 11-2A-6. Parking: The conceptual site plan indicates that there will be a total of 18 parking stalls on the property. UDC 11-3C-6 requires one space for every 500 square feet of gross floor area. The applicant shall comply with this section of code or receive alternative compliance approval to reduce the number of parking spaces. The applicant is also required to provide one (1) bicycle parking stall for every 25 proposed parking stalls. The submitted site plan does not show these items. The applicant will also need to meet any requirements for ADA stalls as dictated by the International Building Code. Bike parking on the site must comply with the standards set forth in UDC 11-3C-5C and 11-3C-6G. Building Elevations: Architectural elevations were not submitted for this application. Staff will review the architecture with the Conditional Use Permit. The applicant however, is required to comply with the design review standards set forth in UDC 11 -3A-19 and the guidelines contained in the Architectural Standards Manual. In summary, Staff recommends approval of the proposed annexation and zoning request for this site per the agency comments listed in Exhibit B of this report in accord with the findings contained in Exhibit D. Meridian City Council Meeting Agenda May 15, 2018 – Page 247 of 347 Fire Station No. 6 – AZ H-2018-0016 PAGE 7 X. EXHIBITS A. Drawings 1. Vicinity/Zoning Map 2. Proposed Conceptual Site Plan 3. Proposed Conceptual Floor Plan B. Agency & Department Comments C. Legal Description & Exhibit Map for Annexation Boundary D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda May 15, 2018 – Page 248 of 347 Exhibit A Page 1 EXHIBIT A: DRAWINGS 1. Vicinity/Zoning Map Meridian City Council Meeting Agenda May 15, 2018 – Page 249 of 347 Exhibit A Page 2 2. Proposed Conceptual Site Plan Meridian City Council Meeting Agenda May 15, 2018 – Page 250 of 347 - 2 - 3. Proposed Conceptual Floor Plan Meridian City Council Meeting Agenda May 15, 2018 – Page 251 of 347 - 3 - EXHIBIT B - AGENCY & DEPARTMENT COMMENTS 1. PLANNING DIVISION 1.1.1 The applicant shall submit and obtain approval of a conditional use permit to establish the Public/Quasi Public use and comply with the specific use standards in UDC 11-4-3-30.Future development of this site shall be generally consistent with the conceptual site plan and depicted in Exhibit A and the conditions noted in the staff report. 1.1.2 The applicant shall comply with the landscape ordinance in accord with UDC 11-3B- 7 and 11- 3B-8. 1.1.3 The applicant shall install a 12 foot landscape buffer against the recently approved Linder Road Apartments. The buffer shall meet the requirements of UDC 11-3B-9. 1.1.4 Future development of this site is required to comply with the design standards listed in UDC 11- 3A-19 and the Architectural Standards Manual. 1.1.5 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design Review application prior to submittal of a building permit application(s). 1.1.6 The applicant shall relocate the eastern vehicular access to both line up with the drive access from Camper World, and to share an access with the parcel to the east. 1.1.7 Access to site shall comply with UDC 11-3A-3 unless waived by City Council. 2. PUBLIC WORKS DEPARTMENT 2.1 The Public Works Department has no comment on this application. 3. POLICE DEPARTMENT 2.1 The Police Department has no comment on this application. 3. FIRE DEPARTMENT 3.1 The Fire Department has no comments on this application. 4. REPUBLIC SERVICES 4.1 Republic Services has no comments on this application. 5. PARKS DEPARTMENT 5.1 The Park’s Department has no comments on this application. Meridian City Council Meeting Agenda May 15, 2018 – Page 252 of 347 - 4 - 6. ADA COUNTY HIGHWAY DISTRICT 6.1 Site Specific Conditions of Approval 6.1.1 Repair or replace any damaged or deficient facilities, including curb, gutter and sidewalk on Overland Road abutting the site. 6.1.2 Install standard warning signs, flashers and signals for the fire station on Overland Road. All costs associated with these improvements shall be borne by the applicant. The applicant shall submit plans to ACHD for review and approval. 6.1.3 Construct a 51-foot wide curb return type driveway from the site onto Overland Road located 393-feet east of Linder Road. 6.1.4 Construct a 25-foot wide curb return type driveway from the site onto Overland Road located 503-feet east of Linder Road. 6.1.5 Close the existing 26-foot wide driveway from the site onto Overland Road located approximately 451-feet east of Linder Road with vertical curb, gutter, and 7-foot wide sidewalk. 6.1.6 Direct access is prohibited to Overland Road other than the access specifically approved with this application. 6.1.7 Payment of impact fees is due prior to issuance of a building permit. 6.1.8 Comply with all Standard Conditions of Approval. 6.2 Standard Conditions of Approval 6.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right -of-way (including all easements). 6.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 6.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non-compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 6.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 6.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 6.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 6.2.7 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. Meridian City Council Meeting Agenda May 15, 2018 – Page 253 of 347 - 5 - 6.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 6.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 6.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 6.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 6.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. Meridian City Council Meeting Agenda May 15, 2018 – Page 254 of 347 - 6 - EXHIBIT C: LEGAL DESCRIPTION & EXHIBIT MAP FOR ANNEXATION BOUNDARY Meridian City Council Meeting Agenda May 15, 2018 – Page 255 of 347 - 7 - Meridian City Council Meeting Agenda May 15, 2018 – Page 256 of 347 - 8 - D. Required Findings from Unified Development Code 1. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The map amendment to R-8 is consistent with the MDR FLUM designation. The proposed fire station use will complement adjoining residential uses and provide a needed fire station on the south side of the freeway. b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; Commission finds that the proposed map amendment to the R-8 zoning district is consistent with the purpose statement for the commercial districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; Commission finds that the proposed zoning map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. Commission recommends that the Council consider any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, Commission finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). Commission finds annexing this property with an R-8 zoning district is in the best interest of the City. Meridian City Council Meeting Agenda May 15, 2018 – Page 257 of 347 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number.� Sj Project/File Number: Resolution No. 18-2075: Item Title: New Fees of Community Development Department Public Hearing for Proposed New Fees of Community Development Department 1. Resolution No. 18-2075: Adopting New Fees For Certificate Of Zoning Compliance, Use And Sign, Portable; Amending The Description Of Fee For Director Determination; Authorizing The Community Development Department To Collect Such Fees; And Providing An Effective Date Meetina Notes c✓ APPROVED CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: May 15, 2018 Item # Project Number: di Project Name: Community Development Proposed Fees Pleaseour rint name For Against Neutral Do you wish p Y g to testifv (Y/N CITY OF MERIDIAN BY THE CITY COUNCIL: RESOLUTION NO. 19-2 5 BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER A RESOLUTION ADOPTING NEW FEES FOR CERTIFICATE OF ZONING COMPLIANCE, USE AND SIGN, PORTABLE; AMENDING THE DESCRIPTION OF FEE FOR DIRECTOR DETERMINATION; AUTHORIZING THE COMMUNITY DEVELOPMENT DEPARTMENT TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, following publication of notice according to the requirements of Idaho Code section 63-1311A, on May 15, 2018, the City Council of the City of Meridian held a hearing on the adoption of proposed new fees; and WHEREAS, following such hearing, the City Council, by formal motion, did approve said proposed fees; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the following new fees are hereby adopted: Fee Current Fee Adopted Fee Certificate of Zoning Compliance, use n/a — new fee $133.00 Sign, Portable n/a — new fee $ 27.00 Section 2. That, as of the effective date of this resolution, the description of the following fees shall be amended as follows: Fee Current Fee Adopted Fee Director determination /-zoning vuifieatien $160.00 $160.00 Section 3. That the Community Development Department is hereby authorized to implement and carry out the collection of said fees. Section 4. That other than as specified in section 2 of this resolution, this resolution shall not change or supersede any fee adopted pursuant to Resolution no. 17-2037, adopting the FYI Citywide Fee Schedule. Section 5. That this Resolution shall be in full force and effect immediately upon its passage and publication. ADOPTION OF FEES FOR HOME OCCUPATIONS, LANDSCAPE PLAN REVISION REVIEW PAGE 1 OF 2 2018. ADOPTED by the City Council of the City of Meridian, Idaho this _1� day of May, APPROVED by the Mayor of the City of Meridian, Idaho, this & day of May, 2018. APPROVED: ATTEST: ED AU 2 i°o ('itv of - zv/z Tamm ayor E IDIAN,�- C y CoiW City"'Clerk IDAHO SEAL ADOPTION OF FEES FOR HOME OCCUPATIONS, LANDSCAPE PLAN REVISION REVIEW PAGE 2 OF 2 CITY OF MERIDIAN NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, pursuant to the ordinances of the City of Meridian and the laws of the State of Idaho, that the City Council of the City of Meridian will hold a public hearing at 6:00 p.m. on May 15, 2018, at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, regarding a proposed new fee as set forth below. Further information is available at the Community Development Department, at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho. Any and all interested persons shall be heard at the public hearing. Written testimony is welcome; written materials should be submitted to the City Clerk. All testimony and materials presented shall become property of the City of Meridian. For auditory, visual, or language accommodations, please contact the City Clerk’s Office at (208) 888-4433 at least 48 hours prior to the public hearing. Proposed new fees: DATED this 11TH day of May, 2018. C.Jay Coles, CITY CLERK PUBLISH on May 11, 2018. Certificate of Zoning Compliance, use $133.00 Sign, Portable $ 27.00 Meridian City Council Meeting Agenda May 15, 2018 – Page 260 of 347 New Fee Worksheet 2018 Planning Hours permit/decision # of hearings pre- app/site research report recs/ fndgs order/ let/CZC CofO GIS plnr time plnr wage total cost existing fee certificate of zoning compliance 0 6.50 1.00 1.0 8.50 53.24 453 certificate of zoning compliance w/prior approval 0 1.75 0.50 1.0 3.50 53.24 173 NEW certificate of zonign compliance, use (no exterior or site modifications) 0 2.00 0.50 2.50 53.24 133 NA sign 0 0.50 0.50 1.00 53.24 53 sign, limited duration 0 0.25 0.25 0.50 53.24 27 NEW sign, portable 0 0.25 0.25 0.50 53.24 27 NA zoning verification letter 0 0.75 0.25 1.00 53.24 53 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number -,81-`` -�J Project/File Number: Item Title: Police Department Budget Amendments Police Department Budget Amendments 1. Net Zero Budget Amendment for Mobilization Grant 2. 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N O ' ❑ (ND m-< 0o 00 0 > N (D (D N n (D D 0 0 O O N w C 3 ON O N Ol+ d o0 Oo w (D m N 0o N N N N Ul Ol w D w F O W w 00 rn O) Vl 0 C -0 =! 03 O 3 rD m CD O =3 �. m —n N O O O� 00 W Q 0 3 3 3 3 (am 7 \V Li r -r O as N 3 rD 02 a � CD (D 0 N D c 000 a 3 /�/�� \V (D (D N N fD rt 3 3 3 3 0' 0 ., (Q (p 1 1 O s � � Z Z 0 N f0 0, G 3 3 M 0 Tl N (D G i `1 J m d m O Q d m •* Q vo0Q o w 0° N3 O m M n (l c 3 I CL O O ^Z. ' ❑ m-< 0o 00 0 > (D w ON O N Ol+ d o ❑ Oo w 0o N M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 2 7 0 o f 3 4 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 2 7 1 o f 3 4 7 � NNNNN W N T O O O O C Q rD O 0 O (D a 7 z 0 O O T O rD m O N A C �• N N �• \ - Ol rD N .y N L� O U, O L O OV O N w N w N w 6 K OD 7 r N G) O w C Q. r N W W W M D W W H N 0 O W W W 3 3 NNNNN W N N N N ...... NNNNN O m O 0 O (D a 7 z 0 O O T O rD m O O A C �• N N �• O N Ol rD N N N L� O U, O L O 2. 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NNNNN O O O 0 O O O O O O O O O O O O O N N N N N N N N N N N N N r N r N r N r N r N r N r N r N r N r N r N r N r N W W W W W W W W W W W W W Ui Ui W N Lq Ui W N Ln Ui Ul W Ln 0 0 0 0 0 0 0 0 0 0 0 0 0 N W N W N W N W N W N W N W N W N W N W N W N W N W aG rn D o in m — Gl a (D A O O y m 0 0 m 0 0 O Z3 3 O1 m o 0 N N N N N N N N O O O O 0 0 0 0 N N N N N N N N r N r N r N r N r N r N r N r N W W W W W W W W N N N N Na) 0 » rF O O O O FA+ W t) N tj tj N N In N W N N N r O A r O O Q1 O O Ln UlLn Ln Ln Ln Ln V, O O O O 0 0 0 0 N W N W N W N W N W N W N W N W m G -D T 0 3 O m n 3 <� m-0 aG rn D o in m — rD, ID ,< 3 (D D fD 0 n — v o o rD rD rn O O O ro A T � � N 3 � O C O rb O A rA D fD O � a rA xt o _n z O ='• 3 —h O O 3 m c (D m m -n N O O 00 C !� B 3 _ 7 rD D Q H rt rt Q J\. c s Z Z M a o Z N 3 a H O �y� 3H1 /H o - m m 1 m vi < 0 3(D O 9 ti x.,p m Di of -p (D cc, O( . � v D (A Q0 L 3D D cD °C m o -i `�° n r3 `t c m n r* v ri r* m ►� m m (DA G oV c� x f ro xco o T ® ® ❑ ❑ N f9 Un N °° 2 2 2 Z °L ( £O8� y O No w d 0 0 o 0 pp D D D ❑ Z 00 0 DO Q O (Q ' CD O w 00 3 CD s a CD 0 CL ° 03o a3 3 o o s vCD M(D n Na) 0 » rF !� B 3 _ 7 rD D Q H rt rt Q J\. c s Z Z M a o Z N 3 a H O �y� 3H1 /H o - m m 1 m vi < 0 3(D O 9 ti x.,p m Di of -p (D cc, O( . � v D (A Q0 L 3D D cD °C m o -i `�° n r3 `t c m n r* v ri r* m ►� m m (DA G oV c� x f ro xco o T ® ® ❑ ❑ N f9 Un N °° 2 2 2 Z °L ( £O8� y O No w d 0 0 o 0 pp D D D ❑ Z 00 0 DO M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 2 7 3 o f 3 4 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 2 7 4 o f 3 4 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 2 7 5 o f 3 4 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 2 7 6 o f 3 4 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 2 7 7 o f 3 4 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 2 7 8 o f 3 4 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 2 7 9 o f 3 4 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 2 8 0 o f 3 4 7 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 81 gl� Project/File Number: Item Title: Parks and Recreation Department: South Meridian Regional Park Naming p - - No Meetinq Notes 9 APPROVED M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 5 , 2 0 1 8 – P a g e 2 8 2 o f 3 4 7 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number:-� BL_ Project/File Number: Item Title: Approval of Agreement to AVOLVE SOFTWARE CORPORATION for the "ProjectDox Software" project for a Not -To -Exceed amount of $393,125.00 Meetina Notes 9 APPROVED Page 1 Memo To: C. Jay Coles, City Clerk, From: Keith Watts, Purchasing Manager CC: Brent Bjornson / Bruce Freckleton Date: 5/10/2018 Re: MAY 15 th City Council Meeting Agenda Action Item The Purchasing Department respectfully requests that the following item be placed on the MAY 15 th City Council Agenda (Action Item) for Council’s consideration. Approval of Agreement to AVOLVE SOFTWARE CORPORATION for the “ProjectDox Software” project for a Not-To-Exceed amount of $393,125.00. Recommended Council Action: Approval of Agreement to AVOLVE SOFTWARE CORPORATION for the Not-To-Exceed amount of $393,125.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda May 15, 2018 – Page 284 of 347 a lo IN software AVOLVE SOFTWARE SALES ORDER Traditional On -Premises Licensee After signing this Avolve Software Order From ("Software Sales Order"), please either mail or fax to Avolve Software Corporation, 4835 E. Cactus Road, Suite 420, Scottsdale, Arizona 85254 or e-mail scanned image to astewartCcDavolvesoftware. com Order Date: May 13, 2018 CUSTOMER INFORMATION Customer Name: City of Meridian Customer Mailing 33 E Idaho Ave Address: City: Meridian State: Idaho Zip: 83642 CUSTOMER CONTACTS PRIMARY Name: Name: Phone: Phone: E-mail: E-mail: SECONDARY Licenses and Services Fees* X ProjectDox License $127,500.00 X OAS Portal $35,000.00 X PlansAnywhere $20,280.00 X Implementation Services $72,945.00 X Other Professional Services $30,000.00 X Training Services $25,400.00 X Maintenance Services $32,500.00 Total Fees: $ 343,625.00 *See Quote and/or relevant Schedules for details concerning fees. Fees do not include applicable sales, withholdings or value-added taxes. All fees are in United States Dollars. Authorized Business Unit(s): City of Meridian Idaho Initial Maintenance Term (if applicable): 12 months, calculated from the Go Live Date". License Term: Perpetual for ProjectDox, Subscription for PlansAnywhere Payment Method: EFT `�'Go Live Date" is defined as the date that the Software is first made available by Avolve to the Customer to release and use in a live, production mode. City of Meridian ID Sales Order Agreement May 13, 2018 Page 1 of 22 Schedules: The following Schedules are hereby incorporated by reference into this Software Soles Order. Schedule A General Terms and Conditions Schedule B Implementation SOW or title of SOW to be included for Other Professional Services] Signature IN WITNESS WHEREOF, the parties hereto, each by a duly authorized representative, have executed this Software Sales Order as of the Order Date first set forth above: CITY OF MERIDIAN AVOLVE SOFTWARE CORPORATION BY: BY: TAMMY de WE ?DMA�� Dated: Approved by Council: � / / 7 I A/ Attest: - '/1 C.JA COLE J,CITY CLERK Purchasing Approval BY: / KEITH WATTS, Purchasing Manager Dated:: 6 Project Manager Kristy Vigil Dated: / "'°a'"} < ,\ City of O E ID W JOAMO SEAT; Department Approval BY: CAMERON ARIAL, Corn. Dev. Director Dated:: S G L l City of Meridian ID Sales Order and Agreement (05132018) Page 2 of 22 ;Ij PRODUCTS - PROJECTDOX AND OAS Product Name Product Code Description Qty Unit Price Total Price Package Includes: ProjectDox Tier 4 ProjectDox Core Production & Test Software PKG-PDOX 4 SW Environment 1.00 $127,500.00 $127,500.00 Professional Services PKG-PDOX 4 PS Base Integration 1.00 $38,700.00 $38,700.00 Bundle BNDL 1 Best In Class Workflow OAS Portal SOFT-OAS4 OAS Portal 1.00 $35,000.00 $35,000.00 Products Sub -Total: $162,500.00 PROFESSIONAL SERVICES Product Name Product Code Description Qty Unit Price Total Price Package Includes: Account Orientation and Kickoff ProjectDox Tier 4 - Documentation Professional Services PKG-PDOX 4 PS Installation 1.00 $38,700.00 $38,700.00 Bundle BNDL Configuration Soft Launch System Acceptance Base Integration Services ProjectDox — PS- Initial Services for Onboarding Advanced Onboarding Advanced PF.AINT.ONBRD ProjectFlow, Integration includes the below*; 1.00 $7,700.00 $7,700.00 PF Integration additional quote may be required if scope changes during Analysis: Tier 4 Services Package includes the following: -OAS Set up and Config OAS Implementation PS-OAS-T4-PKG -OAS Best in Class - Building Application 1.00 $15,700.00 $15,700.00 Form -OAS Remote Training -Integration to Address System OAS Best In Class Payment Processing Gateway Integration Description: BIC payment gateways OAS Payment Process supported by OAS include Global Transport Gateway PS -D -OAS and NIC. This integration fee only includes 1.00 $3,600.00 $3,600.00 the setup of one of these standard gateways. Customer is responsible for the purchase and implementation of the payment gateway. Assurance Services are a block of hours that can be used for: General Purposes Assurance Services PS -AS Report Writing 3.00 $10,000.00 $30,000.00 Training Configuration Integration Professional Services Sub -Total: $95,700.00 City of Meridian ID Sales Order and Agreement (05132018) Page 3 of 22 *Example of Advanced Integration to Accela includes: Project Creation • Permit/Project Number • Description • Applicant/Submitter First Name • Applicant/Submitter Last Name • ApplicanYSubmitter Email • Project/Case Type Display of Permit/Application Information • Configuration of General • Permit/Applicant/Contractor application data fields for display within ProjectDox via a web page/formlet. Project/Permit Status Update - ProjectDox will notify the permitting system that the plan review workflow is complete when all reviews are approved. Update assigned Review Tasks - ProjectDox will update Permitting System upon Plan Reviewer task completion • Changemark and/or plan review comments including checklists, reviewer name/email, review status, department, and time of completion TRAINING Product Name Product Code Description Qty Unit Price Total Price MAINT-PDOX4 ProjectDox and OAS Tier 4 Maintenance. 1.00 Implementation Training Package Includes: $32,500.00 Annual Maintenance 20% of Software. 1 Introduction to ProjectDox Maintenance Sub -Total: $32,500.00 1 Markup and Workflow Training for Reviewers ProjectDox Tier 4 PKG-PDOX 4 1 Markup and Workflow Training for 1.00 $15,400.00 $15,400.00 Training TRN Coordinators 1 Pilot Workshop Class 1 Community Outreach Class 1 Project Administration Class 1 System Administration Class Implementation Training Package Includes: 1 Introduction to ProjectDox ProjectDox Introduction 1 Markup and Workflow Training for and Workflow Bundle TES-EUPK Reviewers 1.00 $8,000.00 $8,000.00 1 Markup and Workflow Training for Coordinators Project Administration TES -PA 1 Project Administration Course 1.00 $2,000.00 $2,000.00 Training Sub -Total: $25,400.00 MAINTENANCE Product Name Product Code Description Qty Unit Price Total Price ProjectDox Tier 4 MAINT-PDOX4 ProjectDox and OAS Tier 4 Maintenance. 1.00 $32,500.00 $32,500.00 Annual Maintenance 20% of Software. Maintenance Sub -Total: $32,500.00 City of Meridian ID Sales Order and Agreement (05132018) Page 4 of 22 Meridian City Council Meeting Agenda May 15, 2018 – Page 289 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 290 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 291 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 292 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 293 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 294 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 295 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 296 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 297 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 298 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 299 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 300 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 301 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 302 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 303 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 304 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 305 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 306 of 347 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 9A Project/File Number: Item Title: Community Development: Implementation and Level of Service Follow -Up Meetinq Notes E IDIAN1___-11' Community Development Department Community Development Dept. Meridian City Hall, Suite 102 33 E. Broadway Avenue Meridian, Idaho 83642 MEMORANDUM To: Mayor and City Council From: Cameron Arial, Community Development Director Date: May 15, 2018 Re: Retraction Memo (Re: 5-8-18 City Council Workshop) Dear Mayor and Council, Towards the end of our lengthy Budget Amendment discussion at last week's City Council Workshop, our Building Official, Brent Bjornson spoke passionately and independently on the record, as he was feeling the need to provide more detail to the discussion. When referring to the quality of the "building plan review and building inspection" services provided to the City by the Idaho Division of Building Safety (IDBS), the words "negligent and irresponsible" were regrettably used. I would like to retract those words, as they are not the true feelings of the Building Official, nor opinion of the Department, and the City's leadership, towards the IDBS, or its employees. The city has enjoyed our contractual relationship with the IDBS, however we have chosen to bring the Building and Electrical Plan Review and Inspection Services in-house at this time. We do plan on continuing our relationship with the IDBS for the provision of Mechanical Plan Review and Inspection services for some time into the future. We also are in discussions with the IDBS to extend contract services for Building and Electrical Plan Review and Inspection Services during the transition to our own in-house program. Mr. Bjornson regrets making the statements on the record, and he personally delivered a written apology and retraction, along with a verbal apology to the IDBS staff on Friday May 11, 2018. The statements were not made with any malicious intent, or to defame the character of the IDBS or its employees. The error was the unfortunate result of the stress that both our organizations have been experiencing while attempting to meet customer demands during this time of tremendous growth. Sincerely, Cameron Arial Community Development Director Ph: 208.887.2211 • www.meridiancify.org Fax 208.887.1297 Rev: 01/2011 Community Development Dept. Meridian City Hall, Suite 102 33 E. Broadway Avenue Meridian, Idaho 83642 _________________________________________________________________________ Community Development Department MEMORANDUM May 11, 2018 To: Mayor and City Council From: Cameron Arial, Community Development Director Re: Building Evolution Plan Dear Mayor and Council, As requested at the May 8, 2018 workshop, I am providing an update on building and electrical plan review and inspection, related to accountability goals and service level expectations for plan implementation. Vision and Principles Goal is Premier - Leading the West in timely and quality Building Services. 1. Meridian - inspections per day/per inspector = average of 20. (Other municipalities surveyed average 8-12 inspections per day). a. Customers can expect; • Consistent code enforcement. • Timely and quality customer focused services. • Hire, train and retain the best building services employees that exhibit a passion for excellence and a combination of technical knowledge and customer service skills. • Commitment to innovation and continual process improvement. • Remote inspectors with vehicle cradle points and enhanced software. • AM/PM residential concrete inspections. • Meridian Way explanations and communication to the contractors on corrections and code interpretations. • Consistent and complete inspections (ex: shear wall, portal frame, exteriors) • Reduced re-inspections and re-inspection fees. • Build flexibility, respect, trust and excellence. • Inspector training & field support to contractors. Meridian City Council Meeting Agenda May 15, 2018 – Page 308 of 347 Community Development Dept. Meridian City Hall, Suite 102 33 E. Broadway Avenue Meridian, Idaho 83642 _________________________________________________________________________ Ph: 208.887.2211 www.meridiancity.org Fax 208.887.1297 Rev: 01/2011 Community Development Department b. Considerations that may reduce inspection goal per day; • Experience of inspectors. • Size of city - travel time and traffic. • Contractor knowledge & experience - many lengthy correction notices. • Employee sick, medical, vacation, training, out of office = staff reduction/impact. • Consideration for a residential stem-wall inspection in addition to the current footing inspection which would increase inspector trips. This is indicated in the Residential code and some jurisdictions are performing. We will evaluate and communicate with stakeholders for best outcome to serve all. 2. Provide - “AM/PM” inspections for residential concrete pours; • “PM” emphasis is desirable. Morning form set-up, then “PM” inspection. • Phase a stem wall inspection into the program per building code min. • Ability to meet scheduled concrete pour times as needed. • Make it easier for contractors, and pass inspections where minor concerns exist. 3. Plan Review • Small commercial - same day (over the counter). • Medium commercial - 3 days (ex; 6,500 SF single level building) • Large commercial - 10 days or more (difficult to determine) • Plan resubmittals - same day • New residential - 8 days • Administrative support and customer specialist positions will help the pre-screen process and reduce timelines. Also supports software and customer plan submittals. • Software implementation/training will greatly benefit timelines and process. • Reporting: Building Services leadership will monitor these metrics on a weekly basis and report them to the director and recommend any improvements necessary. This will be included in the Director’s monthly report to Council. • Tracking tools - Accela reporting for permit timelines • Project Dox - utilize for tracking and workflows. Meridian City Council Meeting Agenda May 15, 2018 – Page 309 of 347 Community Development Dept. Meridian City Hall, Suite 102 33 E. Broadway Avenue Meridian, Idaho 83642 _________________________________________________________________________ Ph: 208.887.2211 www.meridiancity.org Fax 208.887.1297 Rev: 01/2011 Community Development Department a. Considerations that may extend “commercial” plan review timelines; • Experience of plans examiners hired • Employee sick, medical, vacation, training, out of office = staff reduction/impact • Structural engineering turn-around times • Design professional - quality of plans and resubmittal turn-around times • Plan reviews that impact overall time to permit (ex; Planning, Pre-treatment, and Land Services review timelines) Meridian City Council Meeting Agenda May 15, 2018 – Page 310 of 347 Community Development Dept. Meridian City Hall, Suite 102 33 E. Broadway Avenue Meridian, Idaho 83642 _________________________________________________________________________ Ph: 208.887.2211  www.meridiancity.org  Fax 208.887.1297 Rev: 01/2011 Community Development Department MEMORANDUM To: Mayor and City Council From: Cameron Arial, Community Development Director Date: May 15, 2018 Re: Building Evolution Plan Update Dear Mayor and Council, As requested at the May 8, 2018 workshop, I am providing an update on building and electrical plan review and inspection, specifically related to the accountability goals and service level expectations for plan implementation. Building Services plans to have a phased approach to the build out of the Building Evolution Plan. Phased 1 or the CORE is the implementation phase of the plan. Phase 2 or PREMIER is to come after onboarding all 21 employees, full build out, optimal training, and realization of efficiencies. Vision and Principles 1. Vision  The City of Meridian’s Building Services Division is to be the “Premier” Building Services program as defined as “leading the West in timely and quality building services 2. Principles  Customer focused service done in the “Meridian Way” defined as Timely, Friendly, Professional, and Solutions Oriented  Hire, train and retain employees that exhibit a passion for excellence and a combination of technical knowledge and customer service skills  Commitment to innovation and continuous process improvement  Commitment to consistency in code enforcement 3. Inspections Customer can expect:  AM/PM residential concrete inspections.  Consistent and complete inspections (ex: shear wall, portal frame, exteriors)  Reduced re-inspections by conducting thorough initial inspections Inspector Expectations:  CORE - 13 inspections per day/per inspector. PREIMER - 20 inspections per day/per inspector. Hold 1 Building Inspector I and combined the Administrative Assistant positions into 1 position  Remote inspectors with vehicle cradle points and enhanced software.  Increased inspector training in an effort to provide multi-discipline inspections  Active and remote field support to customers by inspection supervisors  Proactive customer training efforts by the Customer Support Specialist Considerations that may impact outcomes:  Currently do not know how many re-inspections we are doing. Working with IT and Finance to build into reporting  Experience of inspectors  Size of city - travel time and traffic  Meetings, phone calls  Contractor knowledge & experience - many lengthy correction notices  Employee sick, medical, vacation, training, out of office = staff reduction/impact 4. “AM/PM” (Morning/Evening) inspections for residential concrete pours Customer can expect:  If customer requests a foundation inspection in the “AM” that they have form set-up, then we will provide a “PM” inspection. Also, if the customer requests a foundation inspection in the “PM”, then we will provide an “AM” inspection the next business day. “PM” inspections are the highest demand Inspector Expectations:  Ability to meet scheduled concrete pour times as needed  Make it easier for contractors to pass inspections where minor concerns exist  Phase in a stem wall inspection per building code minimum standards. This would be an additional inspection. We will evaluate and communicate with stakeholders for the best outcome to serve all 5. Plan Review Customer can expect:  New residential – CORE - 5-7 days; PREMIER – 4 days  Small commercial – PREMIER - same day (over the counter)  Medium commercial – CORE - 5 days; PREMIER - 3 days (ex; 6,500 SF single level)  Large commercial – PREMIER - 10 days for Building, Mechanical, Electrical, Plumbing, and Fire (depending on complexity other necessary reviews may extend timelines. ie. Planning, Pre-treatment, Structural Engineering and Land Services)  Resubmittals and modifications – PREMIER - same day Plan Reviewer Expectations:  Administrative Assistants and Customer Support Specialist Positions will help the pre-screen process to reduce timelines  Software implementation/training will greatly benefit timelines and process Considerations that may impact outcomes:  Volume of plans in que would extend timelines  Experience of plans examiners hired  Employee sick, medical, vacation, training, out of office = staff reduction/impact  Structural engineering turn-around times  Design professional - quality of plans and resubmittal turn-around times 5. Measurable & Metrics  We will implement several measurable metrics to track performance efficiencies and effectiveness around plan review and inspection services. Hypothetical example below: 6. Accountability and Reporting  Physical posting of tracking metrics in cubicle area  Electronic updates on website  Director’s monthly report to City Council  Build Accela reporting for permit timelines with the support of IT and Finance  Project Dox - utilize tracking and workflows - exploring dash-boarding opportunities with new software 7. Implementation (Gantt Chart)  Human Resources – Recruitment and Hiring Update:  All 11 new positions (21 FTEs) have been posted to the City’s website and submitted to the City’s standard package (Idaho Statesman, Glassdoor, Beyond, Indeed, Simply Hired, and Zip Recruiter) as of May 9, 2018  The department selected up to 15 external professional organizations / job boards to post each position. All postings are currently in process. Advertising costs are $13,670.00 as of May 14, 2018  Applications are being accepted, processed and prepared for distribution to Community Development for review  Interview Panels have been selected  Development of interview questions are in progress  Application screening team: Brent Bjornson, Sam Zahorka, and Bruce Freckleton  Interviewers: Plan Review staff – Brent Bjornson, Sam Zahorka, Bruce Freckleton  Interviewers: Inspectors/Admin. – Brent Bjornson, Bruce Freckleton, Sam Zahorka  Single point of contact: Brent Bjornson  2nd in-person interview with Director before hire  Finance/Purchasing – Sole source software and vehicle purchases Update:  Sole source purchase for Avolve Projectdox software licenses on Council’s 5/15/2018 agenda.  Software purchase agreement on Council’s 5/15/2018 agenda  Vehicle Purchase Requisition Form completed, purchasing in process of contacting dealers for inventory and pricing. Early results indicates that there isn’t much cost savings by buying used vehicles . They would come with mileage, no warranties, and no guarantee of condition.  Phase Plan – RFQs have been advertised. Responses are coming in. Review May 28th, 2018  IT – Software implementation and technology purchases Update:  Numerous meetings and communications with software vendor to refine proposals and come to terms on the Purchase Agreement.  Software Purchase Agreement on Council’s 5/15/2018 agenda  PW – Tenant Improvement Update:  Final details to the TI bidding documents are being made  City supplied and installed electrical products are being ordered  Coordination with Correctional Industries for office furniture details and pricing are almost complete  Finance lead for budget and funding related items Update:  Assisting Community Development Department with analysis of inspection volumes to help justify staffing levels. City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 9B Project/File Number: Item Title: Community Development Community Development: Comprehensive Plan Effort Update and Scope of Work Meetina Notes Community Development Department 33 E. Broadway Avenue, Suite 102, Meridian, ID 83642 Phone 208-884-5533 Fax 208-888-6854 www.meridiancity.org May 10, 2018 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk Cameron Arial, Director Keith Watts, Purchasing Manager Ted Baird, Deputy City Attorney FROM: Caleb Hood, Planning Division Manager Brian McClure, Comprehensive Associate Planner RE: Comprehensive Plan Scope of Work , May 15 th City Council Agenda Item As previously directed by City Council, Planning Staff will present a draft scope of work that will be used to create a new Comprehensive Plan for the City. City Staff believes the attached work, to be done in coordination with a consultant, other agencies, other City departments and with public and stakeholder input, is a solid approach for completing this project. A Request for Proposals (RFP) to serve as a consultant for the City’s new Comprehensive Plan was published on January 19, 2018. Subsequently, a selection committee made up City staff and community stakeholders reviewed proposals received. Members of the selection committee included: Robert Simison, Cameron Arial, Warren Stewart, Kimberly Warren, Brian McClure, David Turnbull, Charlie Rountree, and Domenic Gelsomino. The selection committee ranked three separate submittals and chose two for subsequent interviews. Ultimately, the consultant receiving the highest original submittal marks also performed well in the interviews, and Logan Simpson was extended an invitation to provide a scope of work. City staff have been in negotiations on this scope of work and have asked Logan Simpson to prepare two options for Council consideration (attached). Staff will lead a conversation regarding the two attached scopes of work during this agenda item, and intends to come back to the May 22 nd Council meeting for final approval of a budget amendment and professional services agreement contract with Logan Simpson. Meridian City Council Meeting Agenda May 15, 2018 – Page 312 of 347 Scope 1: Baseline Revised Scope of Work, 10 May 2018, V4 pg. 1 MERIDIAN COMPREHENSIVE PLAN REVISED SCOPE OF WORK Task 1: Foundation Task 1.1 Project Initiation and Management. An in-person kickoff meeting between CS and consultant team, and concurrently with the Steering Committee (SC) will be held to review project schedule, major milestones, and deliverables; define communication pro tocol; and identify goals, key issues, and opportunities. Ongoing project management activities include biweekly (every other week) phone calls ensuring scope, schedule, deliverable quality, and budget are effectively managed and meet the City’s expectations. Task 1.2 Project Logo and Branding. In-house graphic specialists will work to capture the look and feel of the project, resulting in a clear, identifiable, and marketable brand for the Comprehensive Plan. The goal would be to build off the City’s current brand, with a unique and recognizable look in consistent messaging and format. Task 1.3 Public Communications and Stakeholder Involvement Plan. Logan Simpson, in coordination with CS will draft and refine an extensive outreach program to enhance the planning process. The consultant team has pl aced a high degree of emphasis and budget toward public engagement, as one of the primary objectives of the Comprehensive Plan. Task 1.4 Event Series #1: #MyMeridianValues. Event Series #1 will announce the overall process, conduct stakeholder interviews, and begin to ask the community how they would like to be involved and to share their initial feelings about their City. Listening to the ideas and concerns of individual voices will better inform the process and outcome. One kickoff event will be held which could take the form of a listening session as a follow-up to stakeholder interviews. As a supplement to the Celebratory Kickoff Event, additional outreach could include community events throughout the spring, such as Coffee with the Mayor, Spring Clean, and more. Task 1.5 Plan Audit. Logan Simpson will engage CS and potentially developers, boards and commissions, and others familiar with the Comprehensive Plan in an assessment of relevant City, Ada County, Ada County Highway District, and COMPASS policies, plans, standards, and guidelines — with the goal of understanding how Meridian’s policies operate today and what needs and conflicts exist under current regulatory guidance in relation to expected future demands. Task 1 Meetings/ Deliverables:  CS and SC Kickoff Meetings #1 agendas, materials, facilitation, and summaries  Event Series #1 print and media notification, online and text polling survey #1, outreach plan, materials, facilitation, and summary  Stakeholder interviews invitation, questionnaire, facilitation, and overall summary (two full days of interviews, and including one- on-ones with P&Z, CC and other board and commission members, follow-up interviews will happen by phone)  Biweekly coordination calls (throughout project)  Supplemental celebratory kickoff event materials (for CS use at multiple citywide events)  Draft and final project work program and schedule  Draft and final project logo, branding, and key messaging  Initial website platform, social media alignment, content, and setup  Draft and final public/stakeholder input and communications plan  Plan audit setup, distribution, evaluation and summary of comprehensive plan and other relevant plans City Staff Role:  Logan Simpson will need City Staff assistance in broadcasting the word to the community. This includes gathering already existing city email lists and potentially placing branding signage at key destinations around the City.  Logan Simpson will provide materials, but attendance at local events will primarily be CS.  CS to provide stakeholder list and contact information and schedule meeting rooms for two full days of interviews. Meridian City Council Meeting Agenda May 15, 2018 – Page 313 of 347 Scope 1: Baseline Revised Scope of Work, 10 May 2018, V4 pg. 2  CS to assist in distributing the Plan Audit. Task 2: Visioning Task 2.1 Event Series #2: #MyMeridianVision. Event Series #2 will build on the #MyMeridian campaign to increase exposure and recognition, and utilize responses already gathered. Outreach of Event Series 2 will focus on a summer -long series primarily through attendance at existing citywide events, which will focus on articulating the vision of Meridian. Task 2.2 Vision Document. The team will generate a summary of community values, with an overarching vision, supporting vision statements, and goals that provide direction for each element of the plan. The vision will be strategically inte grated - bringing land use and community development ideas into focus along with multimodal transportation strategies and taking into account Meridian’s economic role within the larger region. Task 2 Meetings/ Deliverables:  CS and SC Meetings #2 and #3 agendas, materials, facilitation, and summaries  Event Series #2 print and media notification, online and text polling survey #2, meeting plan, materials, facilitation, and summary. Logan Simpson will attend the first event. Logan Simpson has also budgeted to create a basic photobooth to have at each event.  P&Z & CC Worksession #1 agenda, materials, facilitation, and summary  Draft and final vision document City Staff Role:  Logan Simpson will provide materials, but attendance at local events will primari ly be City Staff.  City Staff will utilize City photographer for photobooth  Staff will utilize City videographer to create a Visioning summary video Task 3: Opportunities & Choices Task 3.1. Strategic Growth Management and Public Services. Task 3.1.1 Areas of Change. As part of the process, Logan Simpson will build a GIS model to illustrate areas of change and areas of stability. Our spatial analysis will assess the collective patterns of growth with building permits, shifting demands for go ods and services due to changing demographics, current redevelopment areas and land use densities, and vacant or underutilized lands. This mod el will not only help identify the location of various market demands, but help illuminate future transportation a nd housing development potential and help identify locations for successful redevelopment and infill projects. As part of this task Logan Simpson create a Service Impact Tool to communicate the metrics of proposed projects and whether t hey would meet locational standards. By showing the results geographically, the community can be selective in prioritizing and pursuing annexation areas. The results may indicate that Area A is more attractive for annexation because of existing infrastructure; whereas Are a B would require a significant investment in infrastructure extension. The tool will evaluate the location for development in key locations as is related to location and strategic fit (relationship to the vision). The tool will be programmed in ArcGIS Online (City will acquire license) to assume all staff can access the tool. The ArcGIS Online platform could provide access to the community if the City wishes. The user will have the ability to spatially select a parcel/quadrant based on the online GIS parcel based future land use map. Based on a prepopulated set of factors, the system will produce a report with a map inset with a series of locational and strategic fit factors. Task 3.2 Transportation and Economic Development Task 3.2.1 Economic Development & Housing. The economic development and housing analysis will focus on assuring that Meridian accommodates adequate housing to attract and retain the talent that will drive family -wage job growth in the City. This recognizes that in Meridian City Council Meeting Agenda May 15, 2018 – Page 314 of 347 Scope 1: Baseline Revised Scope of Work, 10 May 2018, V4 pg. 3 today’s world employment growth is driven by the availability of talent, and talent is mobile – choosing to locate in communities with a high quality of life and attainable housing options. Since the intent is not to duplicate the work already contained in the Existi ng Conditions report, this analysis will incorporate more targeted research on specific issues and opportunities relevant to the mobility, economic development, and housing components. Task 3.2.2 Overall Market Analysis. Leland Consulting Group will conduct a market analysis that addresses demographic and economic trends in Meridian and the greater Boise area – and make specific recommendations on how employment and residential land uses are balanced across the city and along specific corridors. We will base our analysis on the current Existing Conditions report and the most current COMPASS population and employment projections. The market analysis will include an assessment of population/household growth; income; employment; educational attainment; and other demographic trends that are relevant to defining employment opportunities and housing potential. Components in the analysis include: • Identify the principal target industry clusters in Meridian. For each cluster, identify relevant locational and workforce characteristics that would drive land use choices. • Employment trends, including evolving locational and amenity considerations by industry. • Analyze the following market indicators: population growth; household growth; household income levels; age -by- income patterns (including relevant generational cohort trends); tenure (rent -versus-own) patterns; household composition (size, family orientation, etc.); lifestyle segmentation (psychographics); employment growth (both downtown and regionally); and other indicators, as identified. Prepare data and exhibits to summarize these factors. • Residential development trends (demand drivers, housing type, locations, and amenities) • Vacancy and absorption rates for commercial and multi-family residential • Commercial supply/ demand (office and retail) Task 3.2.3 Corridor Market Analysis. A focused review of up to eight corridors (e.g., the Rail Corridor, Franklin Road, Overland Road, Cherry Lane, Ustick Road, Ten Mile Road, Meridian Road, and the Future SH 16 corridor) will be used to ensure that planned land uses are of the right mix and scale to support transit use and the future. This effort will ensure that land uses provide enough ridership to justify transit investments, while also leveraging each corridor’s unique development context. This work will also identify opportunities to capture the value of real estate and economic development along each corridor to support funding of a future transit system. The assessment for each corridor will include the following: • Assess existing zoning to determine whether the zoning would permit TOD and employment land uses at an adequate scale to leverage the rail infrastructure; • Map key opportunity sites (vacant, underutilized, key anchor land uses) and key nodes (locations with lateral access to adjacent districts); • Identify market-supported residential, employment, and mixed-use land use typologies that conform to the community vision while leveraging the asset of the rail corridor; • Project development capacity on the corridor using adopted COMPASS projections and incorporating transit-supportive residential and employment land use typologies; • Identify catalyst development sites and recommend specific infrastructure investments that can lay the groundwork for future development of the corridor; The outcome of this task will be primarily annotated maps and infographics to show the existing and potential opportunities for development along the corridors. Deliverables will be designed to be reader friendly and easily transferable into the public engagement and information process. Meridian City Council Meeting Agenda May 15, 2018 – Page 315 of 347 Scope 1: Baseline Revised Scope of Work, 10 May 2018, V4 pg. 4 Task 3.2.4 Master Mobility Map. Kittelson will help the City articulate its vision for its transportation system by working with the C ity to create a multi-year Master Mobility Map. We will work with the City to gather currently available GIS information illustrating existing area transportation plans and infrastructure. These files will be combined into a single geodatabase. A general review across the City to identify areas that may be underserved by existing transportation plans. Kittelson will identify these areas and recommend action items for the City to undertake to work with its partner agencies to address these areas in future planning efforts. Information will be consolidated into a Master Mobility Map containing the information gathered from the transportation agencies and the City of Meridian’s desired future transportation system. The analyses completed for this task will generally be qualitative. Pr ojected volumes provided by COMPASS will be reviewed as well as data available from other recently completed transportation studies, but there will not be any detailed post-processing or traffic operations analyses completed. This Master Mobility Map will take a long range look and go beyond the transportation agencies typical planning horizons to address, define, and support the vision for Meridian’s future transportation system. The results of the above tasks will be reviewed with City staff and the Transportation Commission. Based on this review, changes may be made to the draft planned land-uses and/or the transportation recommendations. Once these refinements are made, Kittelson will identify action items for City staff to pursue with its transportation agency partners to help them implement its vision for the City. Kittelson will provide the final GIS files used to create the Master Mobility Map to the City for the City to use in creating an online mapping application. Task 3.3 Opportunity Area and Policy Choices. Based on the previous analysis, key choices regarding citywide goals, objectives, and implementation strategies will be articulated. Specific visioning areas, distinct corridors, neighborhoods, and commercial ar eas will be delineated to allow for tailored analysis and recommendations for those areas. These areas will include high level visioning for the spec ific visioning areas identified in the Optional Tasks. Key metrics on the provision of housing, infrastructure, education, job cre ation, and economic development will be used to evaluate scenarios. Task 3.4 Event Series #3: #MeridianontheMove. Event Series #3 will be focused around a weeklong series of events focused around Winter Wonderland to discuss opportunities and investigate benefits and effects of key choices. Key to this discussion is not only identifying where these opportunities would take place, but what additional factors do they influence and/or affect. City Staff Role:  Staff to assist in scheduling public events.  Staff to assist in building CommunityViz model. Task 4: Strategies and Plan Development Task 4.1 Preliminary Land Use Plan. The plan will include required land use mixes, opportunity area schematics, implementation priorities and phases, and other features. Our team will refine the Plan’s vision and articulate the goals, objectives, policies, and strategies, including process and regulatory implementation. Task 4.2 Preliminary Implementation Strategies. Our team will work to create a tailored implementation and monitoring program that meets the City’s current needs while being adaptable to changing circumstances in the future. We will identify ways to address gaps in current programs, policies, and services and will recommend actionable regulatory revisions, strategic initiatives, and catalyst projects, ensuring projects and actions tier and link with capital work programs, sustainability initiatives, and other plans. Task 4 Meetings/ Deliverables:  CS and SC Meetings #6 and #7 agendas, materials, facilitation, and summaries  Draft and final land use map Meridian City Council Meeting Agenda May 15, 2018 – Page 316 of 347 Scope 1: Baseline Revised Scope of Work, 10 May 2018, V4 pg. 5  Draft and final policy recommendations and implementation strategy (including a matrix of recommendations with anticipated order of magnitude cost, responsibilities, and phased by timing that can be either included in the Plan or a supplemental document) Task 5: Draft & Final Comprehensive Plan Task 5.1 Public Draft Comprehensive Plan. The preliminary draft will be revised per one round of consolidated CS/ SC comments and one joint P&Z/CC Worksession, and will be converted to a modern, graphic, and user-friendly format as the public draft. Task 5.2 Event Series #4: #MyMeridianPlan. Event Series #4 will celebrate and highlight the yearlong journey. Attendees and participants will have the opportunity to comment on the public draft plan at a Plan Hub in a venue and setting formatted similarly to a professiona l art exhibit. Task 5.3 Public Hearings & Adoption. this stage, the Logan Simpson will support CS in presentations to P&Z and CC. Logan Simpson will revise the public draft plan based on feedback and input from the public, as well as prepare an executive summary describing plan highlights. After P&Z and CC hearings, the team will complete minor revisions, based on public hearing comm ent. Additionally, Logan Simpson will compile and submit all GIS, InDesign, and associated graphic links and files. Web-Based “Living” Comprehensive Plan. Upon document adoption and finalization, Logan Simpson will work with CS to convert the draft plan into a web-based component that will be interactive, and easily understandable and navigable. Task 5 Meetings/ Deliverables:  CS and SC Meetings #8 and #9 agendas, materials, facilitation, and summaries  Event Series #4 print and media notification, online and text polling survey #3, meeting plan, materials, facilitation, and summary  P&Z & CC Worksession #3 agendas, materials, facilitation, and summaries  P&Z individual briefings and public hearing materials, facilitation assistance, and plan revisions  CC individual briefings and public hearing materials, facilitation assistance, and plan revisions  Draft and final plan compilation (including CS/SC draft; public draft; P&Z draft; and CC adoption draft)  Final comprehensive plan (including all associated digital and GIS files)  Web-based comprehensive plan (fully interactive comprehensive plan) City Staff Role:  Logan Simpson will be available for one day of public outreach. Following the initial first day, subsequent days will be led by CS.  Staff will take the lead during the adoption process leading presentations, with LS assistance if necessary. Meridian City Council Meeting Agenda May 15, 2018 – Page 317 of 347 Scope 1: Baseline Revised Scope of Work, 10 May 2018, V4 pg. 6 Meridian City Council Meeting Agenda May 15, 2018 – Page 318 of 347 Scope 1: Baseline Revised Scope of Work, 10 May 2018, V4 pg. 7 Fee Hours Labor Expenses Total Phase 1 - Foundation 1.1 Project Initiation and Management 86 $11,714 $750 $12,464 1.2 Project Logo and Branding 10 $970 $200 $1,170 1.3 Public Communications and Stakeholder Involvement Plan 6 $800 $0 $800 1.5 Event Series #1: #MyMeridianValues 44 $5,000 $2,500 $7,500 1.6 Plan Audit 24 $3,540 $0 $3,540 Expense: Website Setup and Management 0 $0 $10,000 $10,000 Expense: Text Polling Software 0 $0 $3,000 $3,000 Subtotal 170 $22,024 $16,450 $38,474 Phase 2: Visioning 2.1 Event Series #2: MyMeridianVision 52 $5,680 $2,500 $8,180 2.2 Vision Document 78 $8,220 $0 $8,220 Subtotal 130 $13,900 $2,500 $16,400 Phase 3: Opportunities and Choices 3.1 Strategic Growth Management and Public Services (Specific Task 1)154 $18,066 $0 $18,066 3.2 Transportation and Economic Development (Specific Task 2)346 $48,974 $0 $48,974 3.3 Opportunity Area and Policy Choices 58 $7,534 $0 $7,534 3.4 Event Series #3: MeridianontheMove 34 $3,860 $2,500 $6,360 3.5 Refinement of Community Choices 12 $1,674 $0 $1,674 Subtotal 604 $80,108 $2,500 $82,608 Phase 4: Strategies and Plan Development 4.1 Preliminary Land Use Plan 124 $14,454 $0 $14,454 4.2 Preliminary Implementation Strategies 54 $8,238 $0 $8,238 Subtotal 178 $22,692 $0 $22,692 Phase 5: Draft and Final Comprehensive Plan 5.1 Public Draft Comprehensive Plan 76 $9,410 $0 $9,410 5.2 Event Series #4: #MyMeridianPlan 28 $2,990 $2,500 $5,490 5.3 Public Hearings and Adoption 42 $5,300 $500 $5,800 5.4 Web-Based "Living" Comprehensive Plan 12 $1,260 $0 $1,260 Subtotal 158 $18,960 $3,000 $21,960 Total 1,240 $157,684 $24,450 $182,134 Meridian Totals Meridian City Council Meeting Agenda May 15, 2018 – Page 319 of 347 Scope 2: Expanded Revised Scope of Work, 10 May 2018, V4 pg. 1 MERIDIAN COMPREHENSIVE PLAN REVISED SCOPE OF WORK Task 1: Foundation Task 1.1 Project Initiation and Management. An in-person kickoff meeting between CS and consultant team, and concurrently with the Steering Committee (SC) will be held to review project schedule, major milestones, and deliverables; define communication pro tocol; and identify goals, key issues, and opportunities. Ongoing project management activities include biweekly (every other week) phone calls ensuring scope, schedule, deliverable quality, and budget are effectively managed and meet the City’s expectations. Task 1.2 Project Logo and Branding. In-house graphic specialists will work to capture the look and feel of the project, resulting in a clear, identifiable, and marketable brand for the Comprehensive Plan. The goal would be to build off the City’s current brand, with a unique and recognizable look in consistent messaging and format. Task 1.3 Public Communications and Stakeholder Involvement Plan. Logan Simpson, in coordination with CS will draft and refine an extensive outreach program to enhance the planning process. The consultant team has pl aced a high degree of emphasis and budget toward public engagement, as one of the primary objectives of the Comprehensive Plan. Task 1.4 Event Series #1: #MyMeridianValues. Event Series #1 will announce the overall process, conduct stakeholder interviews, and begin to ask the community how they would like to be involved and to share their initial feelings about their City. Listening to the ideas and concerns of individual voices will better inform the process and outcome. One kickoff event will be held which could take the form of a listening session as a follow-up to stakeholder interviews. As a supplement to the Celebratory Kickoff Event, additional outreach could include community events throughout the spring, such as Coffee with the Mayor, Spring Clean, and more. Expanded Task. 1.4.1 Meridian Trends Panel/Ted Talk. The Celebratory Kickoff Event Series could include a main event similar to a TED talk, in which multiple speakers give presentations on key trends identified as part of the 2017 Existing Cond itions Report. The purpose of these sessions would be educational and thought provoking, and encourage people to think past their daily lives and discuss how cha nging demographics will affect the future. Task 1.5 Plan Audit. Logan Simpson will engage CS and potentially developers, boards and commissions, and others familiar with the Comprehensive Plan in an assessment of relevant City, Ada County, Ada County Highway District, and COMPASS policies, plans, standards, and guidelines — with the goal of understanding how Meridian’s policies operate today and what needs and conflicts exist under current regulatory guidance in relation to expected future demands. Task 1 Meetings/ Deliverables:  CS and SC Kickoff Meetings #1 agendas, materials, facilitation, and summaries  Event Series #1 print and media notification, online and text polling survey #1, outreach plan, materials, facilitation, and summary  Stakeholder interviews invitation, questionnaire, facilitation, and overall summary (two full days of interviews, and including one- on-ones with P&Z, CC and other board and commission members, follow-up interviews will happen by phone)  Biweekly coordination calls (throughout project)  Supplemental celebratory kickoff event materials (for CS use at multiple citywide events)  Draft and final project work program and schedule  Draft and final project logo, branding, and key messaging  Initial website platform, social media alignment, content, and setup  Draft and final public/stakeholder input and communications plan  Plan audit setup, distribution, evaluation and summary of comprehensive plan and other relevant plans Meridian City Council Meeting Agenda May 15, 2018 – Page 320 of 347 Scope 2: Expanded Revised Scope of Work, 10 May 2018, V4 pg. 2 City Staff Role:  Logan Simpson will need City Staff assistance in broadcasting the word to the community. This includes gathering already existing city email lists and potentially placing branding signage at key destinations around the City.  Logan Simpson will provide materials, but attendance at local events will primarily be CS.  CS to provide stakeholder list and contact information and schedule meeting rooms for two full days of interviews.  CS to assist in distributing the Plan Audit. Task 2: Visioning Task 2.1 Event Series #2: #MyMeridianVision. Event Series #2 will build on the #MyMeridian campaign to increase exposure and recognition, and utilize responses already gathered. Outreach of Event Series 2 will focus on a summer-long series primarily through attendance at existing citywide events, which will focus on articulating the vision of Meridian. Task 2.2 Vision Document. The team will generate a summary of community values, with an overarching vision, supporting vision statements, and goals that provide direction for each element of the plan. The vision will be strategically integrated - bringing land use and community development ideas into focus along with multimodal transportation strategies and taking into account Meridian’s economic role within the larger region. Task 2 Meetings/ Deliverables:  CS and SC Meetings #2 and #3 agendas, materials, facilitation, and summaries  Event Series #2 print and media notification, online and text polling survey #2, meeting plan, materials, facilitation, and summary. Logan Simpson will attend the first event. Logan Simpson has also budgeted to create a basic photobooth to have at each event.  P&Z & CC Worksession #1 agenda, materials, facilitation, and summary  Draft and final vision document City Staff Role:  Logan Simpson will provide materials, but attendance at local events will primarily be City Staff.  City Staff will utilize City photographer for photobooth  Staff will utilize City videographer to create a Visioning summary video Task 3: Opportunities & Choices Task 3.1. Strategic Growth Management and Public Services. Task 3.1.1 Areas of Change. As part of the process, Logan Simpson will build a GIS model to illustrate areas of change and areas of stability. Our spatial analysis will assess the collective patterns of growth with building permits, shifting demands for go ods and services due to changing demographics, current redevelopment areas and land use densities, and vacant or underutilized lands. This mod el will not only help identify the location of various market demands, but help illuminate future transportation a nd housing development potential and help identify locations for successful redevelopment and infill projects. As part of this task Logan Simpson create a Service Impact Tool to communicate the metrics of proposed projects and whether t hey would meet locational standards. By showing the results geographically, the community can be selective in prioritizing and pursuing annexation areas. The results may indicate that Area A is more attractive for annexation because of existing infrastructure; whereas Are a B would require a significant investment in infrastructure extension. The tool will evaluate the location for development in key locations as is related to location and strategic fit (relationship to the vision). The tool will be programmed in ArcGIS Online (City will acquire license) to assume all staff can access the tool. The ArcGIS Online platform could provide access to the community if the City wishes. The user will have the ability to spatially select a parcel/quadrant based on the online GIS parcel based future land use map. Based on a prepopulated set of factors, the system will produce a report with a map inset with a series of locational and strategic fit factors. Meridian City Council Meeting Agenda May 15, 2018 – Page 321 of 347 Scope 2: Expanded Revised Scope of Work, 10 May 2018, V4 pg. 3 Alternatively (enhanced scope, 10k addition to base), the system could determine proximity real-time versus a prepopulated set of parcels or quadrants. The ArcGIS online system could be used as part of a digital plan. Task 3.2 Transportation and Economic Development Task 3.2.1 Economic Development & Housing. The economic development and housing analysis will focus on assuring that Meridian accommodates adequate housing to attract and retain the talent that will drive family-wage job growth in the City. This recognizes that in today’s world employment growth is driven by the availability of talent, and talent is mobile – choosing to locate in communities with a high quality of life and attainable housing options. Since the intent is not to duplicate the work already contained in the Existing C onditions report, this analysis will incorporate more targeted research on specific issues and opportunities relevant to the mobili ty, economic development, and housing components. Task 3.2.2 Overall Market Analysis. Leland Consulting Group will conduct a market analysis that addresses demographic and economic trends in Meridian and the greater Boise area – and make specific recommendations on how employment and residential land uses are balanced across the city and along specific corridors. We will base our analysis on the current Existing Conditions report an d the most current COMPASS population and employment projections. The market analysis will include an assessment of population/household growth; income; employment; educational attainment; and ot her demographic trends that are relevant to defining employment opportunities and housing potential. Components in the analysis i nclude: • Identify the principal target industry clusters in Meridian. For each cluster, identify relevant locational and workforce characteristics that would drive land use choices. • Employment trends, including evolving locational and amenity considerations by industry. • Analyze the following market indicators: population growth; household growth; household income levels; age -by- income patterns (including relevant generational cohort trends); tenure (rent -versus-own) patterns; household composition (size, family orientation, etc.); lifestyle segmentation (psychographics); employment growth (both downtown and regionally); and other indicators, as identified. Prepare data and exhibits to summarize these factors. • Residential development trends (demand drivers, housing type, locations, and amenities) • Vacancy and absorption rates for commercial and multi-family residential • Commercial supply/ demand (office and retail) Task 3.2.3 Corridor Market Analysis. Task 3.2.3 Corridor Market Analysis. A focused review of up to eight corridors (e.g., the Rail Corridor, Franklin Road, Overland Road, Cherry Lane, Ustick Road, Ten Mile Road, Meridian Road, and the Future SH 16 corridor) will be used to ensure that planned land uses are of the right mix and scale to support transit use and the future. This effort will ensure that land uses provide enough ridership to justify transit investments, while also leveraging each corridor’s unique development context. This work will also identify opportunities to capture the value of real estate and economic development along each corridor to support funding of a future transit system. The assessment for each corridor will include the following: • Assess existing zoning to determine whether the zoning would permit TOD and employment land uses at an adequate scale to leverage the rail infrastructure; • Map key opportunity sites (vacant, underutilized, key anchor land uses) and key nodes (locations with lateral access to adjacent districts); • Identify market-supported residential, employment, and mixed-use land use typologies that conform to the community vision while leveraging the asset of the rail corridor; Meridian City Council Meeting Agenda May 15, 2018 – Page 322 of 347 Scope 2: Expanded Revised Scope of Work, 10 May 2018, V4 pg. 4 • Project development capacity on the corridor using adopted COMPASS projections and incorporating transit-supportive residential and employment land use typologies; • Identify catalyst development sites and recommend specific infrastructure investments that can lay the groundwork for future development of the corridor; The outcome of this task will be primarily annotated maps and infographics to show the existing and potential opportunities for development along the corridors. Deliverables will be designed to be reader friendly and easily transferable into the public engagement and information process. Expanded: We assume $7,000 per additional corridor analysis. Task 3.2.4 Master Mobility Map. Kittelson will help the City articulate its vision for its transportation system by working with the C ity to create a multi-year Master Mobility Map. We will work with the City to gather currently available GIS information illustrating existing area transportation plans and infrastructure. These files will be combined into a single geodatabase. A general review across the City to identify areas that may be underserved by existing transportation plans. Kittelson will identify these areas and recommend action items for the City to undertake to work with its partner agencies to address these areas in future planning efforts. Information will be consolidated into a Master Mobility Map containing the information gathered from the transportation agencies and the City of Meridian’s desired future transportation system. The analyses completed for this task will generally be qualitative. Pr ojected volumes provided by COMPASS will be reviewed as well as data available from other recently completed transportation studies, but there will not be any detailed post-processing or traffic operations analyses completed. This Master Mobility Map will take a long range look and go beyond the transportation agencies typical planning horizons to address, define, and support the vision for Meridian’s future transportation system. The results of the above tasks will be reviewed with City staff and the Transportation Commission. Based on this review, changes may be made to the draft planned land-uses and/or the transportation recommendations. Once these refinements are made, Kittelson will identify action items for City staff to pursue with its transportation agency partners to help them implement its vision for the City. Kittelson will provide the final GIS files used to create the Master Mobility Map to the City for the City to use in creating an online mapping application. Task 3.3 Opportunity Area and Policy Choices. Based on the previous analysis, key choices regarding citywide goals, objectives, and implementation strategies will be articulated. Specific visioning areas, distinct corridors, neighborhoods, and commercial areas will be delineated to allow for tailored analysis and recommendations for those areas. These areas will include high level visioning for the specific visioning areas identified in the Optional Tasks. Key metrics on the provision of housing, infrastructure, education, job creation, and economic development will be used to evaluate scenarios. Task 3.4 Event Series #3: #MeridianontheMove. Event Series #3 will be focused around a weeklong series of events focused around Winter Wonderland to discuss opportunities and investigate benefits and effects of key choices. Key to this discussion is not only i dentifying where these opportunities would take place, but what additional factors do they influence and/or affect. City Staff Role:  Staff to assist in scheduling public events.  Staff to assist in building CommunityViz model. Task 4: Strategies and Plan Development Task 4.1 Preliminary Land Use Plan. The plan will include required land use mixes, opportunity area schematics, implementation priorities and phases, and other features. Our team will refine the Plan’s vision and articulate the goals, objectives, policies, and st rategies, including process and regulatory implementation. Meridian City Council Meeting Agenda May 15, 2018 – Page 323 of 347 Scope 2: Expanded Revised Scope of Work, 10 May 2018, V4 pg. 5 Task 4.2 Preliminary Implementation Strategies. Our team will work to create a tailored implementation and monitoring program that meets the City’s current needs while being adaptable to changing circumstances in the future. We will identify ways to address gaps in current programs, policies, and services and will recommend actionable regulatory revisions, strategic initiatives, and catalyst proj ects, ensuring projects and actions tier and link with capital work programs, sustainability initiatives, and other plans. Expanded: Task 4.3 Market/Gap Analysis. A market/ gap analysis could be conducted for key sites to show highest-and-best use (i.e., development types, heights and densities achievable given current rents and CAP rates) from a developer’s point of view; show the gap between developers’ and City’s vision; and identify potential incentives to achieve the City’s vision. Task 4 Meetings/ Deliverables:  CS and SC Meetings #6 and #7 agendas, materials, facilitation, and summaries  Draft and final land use map  Draft and final policy recommendations and implementation strategy (including a matrix of recommendations with anticipated order of magnitude cost, responsibilities, and phased by timing) Task 4 Meetings/ Deliverables:  CS and SC Meetings #6 and #7 agendas, materials, facilitation, and summaries  Draft and final land use map  Draft and final policy recommendations and implementation strategy (including a matrix of recommendations with anticipated order of magnitude cost, responsibilities, and phased by timing that can be either included in the Plan or a supplemental document) Task 5: Draft & Final Comprehensive Plan Task 5.1 Public Draft Comprehensive Plan. The preliminary draft will be revised per one round of consolidated CS/ SC comments and one joint P&Z/CC Worksession, and will be converted to a modern, graphic, and user-friendly format as the public draft. Task 5.2 Event Series #4: #MyMeridianPlan. Event Series #4 will celebrate and highlight the yearlong journey. Attendees and participants will have the opportunity to comment on the public draft plan at a Plan Hub in a venue and setting formatted similarly to a professional art exhibit. Task 5.3 Public Hearings & Adoption. this stage, the Logan Simpson will support CS in presentations to P&Z and CC. L ogan Simpson will revise the public draft plan based on feedback and input from the public, as well as prepare an executive summary describing plan highlights. After P&Z and CC hearings, the team will complete minor revisions, based on public hearing comme nt. Additionally, Logan Simpson will compile and submit all GIS, InDesign, and associated graphic links and files. Web-Based “Living” Comprehensive Plan. Upon document adoption and finalization, Logan Simpson will work with CS to convert the draft plan into a web-based component that will be interactive, and easily understandable and navigable. Task 5 Meetings/ Deliverables:  CS and SC Meetings #8 and #9 agendas, materials, facilitation, and summaries  Event Series #4 print and media notification, online and text polling survey #3, meeting plan, materials, facilitation, and summary  P&Z & CC Worksession #3 agendas, materials, facilitation, and summaries  P&Z individual briefings and public hearing materials, facilitation assistance, and plan revisions  CC individual briefings and public hearing materials, facilitation assistance, and plan revisions  Draft and final plan compilation (including CS/SC draft; public draft; P&Z draft; and CC adoption draft)  Final comprehensive plan (including all associated digital and GIS files)  Web-based comprehensive plan (fully interactive comprehensive plan) City Staff Role: Meridian City Council Meeting Agenda May 15, 2018 – Page 324 of 347 Scope 2: Expanded Revised Scope of Work, 10 May 2018, V4 pg. 6  Logan Simpson will be available for one day of public outreach. Following the initial first day, subsequent days will be led by CS.  Staff will take the lead during the adoption process leading presentations, with LS assistance if necessary. Specific Visioning Areas Logan Simpson appreciates the opportunity to discuss and comment on the specific visioning areas. All of these tasks will benefit from the efficiencies of joining the Comprehensive Plan effort. Logan Simpson anticipates conducting high level visioning for all areas as part of the core scope. Additional efforts will be completed during the Opportunities and Choices and Strategies and Plan Development phases. Fields Area For Optional Item 1, Logan Simpson will conduct preliminary visioning as part of the Comprehensive Plan Core Tasks. Logan Simpson will conduct additional stakeholder meetings and 1 workshop to establish a framework for community preference. This task will include additional study to determine the right land use mix and market realities to meet public and city goals. Southwest Meridian For Optional Item 2, Logan Simpson will conduct preliminary visioning as part of the Comprehensive Plan Core Tasks. Logan Simpson will conduct additional stakeholder meetings and 1 workshop on specific planning for the Southwest Meridian Area. This task will include additional study to determine the right land use mix, specifically the appropriateness of low-intensity future land uses and potential conflicts areas. Magic View/Wood Bridge For Optional Item 3, Logan Simpson will conduct preliminary visioning as part of the Comprehensive Plan Core Tasks. For additional analysis we’ve continued to team with Kittelson to take a long-range look at land uses and a potential revised roadway network. Expanded stakeholder outreach and coordination will be a key component of this task. South Rim Area For Optional Item 4, Logan Simpson will conduct preliminary visioning as part of the Comprehensive Plan Core Tasks. Logan Simpson proposes to focus additional efforts on refinements, expansive public outreach, and vetting of current City plans and Council action for the area. Meridian City Council Meeting Agenda May 15, 2018 – Page 325 of 347 Scope 2: Expanded Revised Scope of Work, 10 May 2018, V4 pg. 7 Meridian City Council Meeting Agenda May 15, 2018 – Page 326 of 347 Scope 2: Expanded Revised Scope of Work, 10 May 2018, V4 pg. 8 Fee Hours Labor Expenses Total Hourly Rate Phase 1 - Foundation 1.1 Project Initiation and Management 86 $11,714 $750 $12,464 1.2 Project Logo and Branding 10 $970 $200 $1,170 1.3 Public Communications and Stakeholder Involvement Plan 6 $800 $0 $800 1.5 Event Series #1: #MyMeridianValues 44 $5,000 $2,500 $7,500 1.6 Plan Audit 24 $3,540 $0 $3,540 Expense: Website Setup and Management 0 $0 $10,000 $10,000 Expense: Text Polling Software 0 $0 $3,000 $3,000 Subtotal 170 $22,024 $16,450 $38,474 Phase 2: Visioning 2.1 Event Series #2: MyMeridianVision 52 $5,680 $2,500 $8,180 2.2 Vision Document 78 $8,220 $0 $8,220 Subtotal 130 $13,900 $2,500 $16,400 Phase 3: Opportunities and Choices 3.1 Strategic Growth Management and Public Services (Specific Task 1)146 $17,466 $10,000 $27,466 3.2 Transportation and Economic Development (Specific Task 2)346 $48,974 $0 $48,974 3.3 Opportunity Area and Policy Choices 58 $7,534 $0 $7,534 3.4 Event Series #3: MeridianontheMove 34 $3,860 $2,500 $6,360 3.5 Refinement of Community Choices 12 $1,674 $0 $1,674 Subtotal 596 $79,508 $12,500 $92,008 Phase 4: Strategies and Plan Development 4.1 Preliminary Land Use Plan 124 $14,454 $0 $14,454 4.2 Preliminary Implementation Strategies 54 $8,238 $0 $8,238 Subtotal 178 $22,692 $0 $22,692 Phase 5: Draft and Final Comprehensive Plan 5.1 Public Draft Comprehensive Plan 76 $9,410 $0 $9,410 5.2 Event Series #4: #MyMeridianPlan 28 $2,990 $2,500 $5,490 5.3 Public Hearings and Adoption 42 $5,300 $500 $5,800 5.4 Web-Based "Living" Comprehensive Plan 12 $1,260 $0 $1,260 Subtotal 158 $18,960 $3,000 $21,960 Optional Tasks/Specific Visioning Areas 1. Fields Area 46 $5,900 $1,500 $7,400 2. Southwest Meridian 42 $5,500 $0 $5,500 3. Magic View/ Woodbridge Area 74 $10,320 $0 $10,320 4. South Rim Area 58 $7,200 $0 $7,200 Subtotal 220 28920 1500 $30,420 Recommended Optional Tasks 1. Meridian Trends Panel 20 $2,280 $5,000 $7,280 2. Gap Analysis 40 $5,760 $0 $5,760 Subtotal 60 $8,040 $5,000 $13,040 Total 1,512 $194,044 $40,950 $234,994 Meridian Totals Meridian City Council Meeting Agenda May 15, 2018 – Page 327 of 347 Comprehensive Plan Scope of Work & Budget May 15, 2018 Why Create a new Comprehensive Plan? •Council has asked us to prioritize this effort •It’s been 8 years since the last major update, and 16 years since the last new Plan •Most of the people living in Meridian today have never been meaningfully involved in the Comprehensive Plan •Better inform decisions every week that affect long-term impacts to services, infrastructure, and general quality of life Comprehensive Plan Goals What does it need to do? •Meet State requirements •Incorporate the community vision for the future •Be a solid tool – it is a legal cornerstone for land use decisions •Empower (reference) other plans and studies that we want considered with land use decisions •Inform long-range goals for staff Scope of Work - Efforts to Date •RFP issued on January 19, 2018. •RFP Closed on March 2, 2018 with the City receiving three solid submittals •The Selection Committee reviewed and subsequently moved two submittals forward for interviews •After interviews, the Selection Committee approved Logan Simpson to work with City •Finance issued a notice of intent on April 20, 2018 Summary of Consultant Services Consultant services to cover: •Direct Community Outreach •Web platform for modern engagement process •Land Use & Market Viability/Balance •Analysis of sub-areas •Analysis of transportation corridors •Service Impact Assessment tool •Delivery of Final Plan, including web version Scope of Work Task 1: Foundation •Logo & Branding •Public Engagement Plan •Planning Week: June 11-14 •Event Series #1 •Plan Audit •Expanded Task: Trends Panel/Ted Talk – Educational and Thought Provoking Scope of Work Task 2: Visioning •Summer-long outreach campaign –Photobooth, online and text polls •Event Series #2 –July 25th Town Hall •Deliverable: Vision Document Scope of Work Task 3: Opportunities & Choices •Strategic Growth & Services •Areas of Change & Stability –Service Impact Tool (ArcGIS) •Transportation, Economic Development & Housing –Overall Market Analysis –Corridor Market Analysis •Rail and Major Arterials –Master Mobility Map •Opportunity Area and Policy Choices –Market/Corridor info + Specific Areas* •Event Series #3 Expanded Task: Real-time ArcGIS analysis of “fit” factors Scope of Work Task 4: Strategies and Plan Development •Preliminary Land Use Plan –Opportunity Areas and Priorities •Preliminary Implementation Strategies –Policies, services and other plans •Expanded Task: Market/Gap Analysis Scope of Work Task 5: Draft & Final Comprehensive Plan •Public Draft of Comprehensive Plan –Revisions and refinement •Event Series #4 – Plan Hub •Public Hearings & Adoption •Web-based “Living” Comprehensive Plan Scope of Work Options •Two (Working Draft) Options Prepared –Regardless, the Plan will be complete, meet State requirements, and the public will have many opportunities to be involved –Proofreading and other edits to be made to Scope/Fee •City Staff bearing a lot of the work –Taking the Plan to the people –Making use of interns (Planning, Communications, etc.) and other volunteers wherever possible •Staff recommending what we believe is needed –Council must consider long-range value, what analysis and services are worth to decision making process, and promotion of community engagement •Better equipped to understand future decisions •Respectable level of effort for a premier City Recommendation Basic+ Package •Lots of opportunity for public involvement, but less •Targeted area analysis •Focused analysis on transportation corridors •+ South Rim •+ Southwest •+ Fields •+ Magic View/Woodbridge Recommended Package – Baseline+ Baseline $180,000 (approx.) •(No; $7,280) Celebratory Engagement Activity with Speaker(s) •(No; $10,000+) Real-time ArcGIS analysis of “fit” factors (plus extensions) •(Yes; $30,420K) Additional, detailed sub-area analysis –Southwest Meridian ($5,500) –Magic Bridge (Magic View and Wood Bridge)($10,320) –South Rim Area ($7,200) –Fields Area (not ag preservation)($7,400) •(No; $7,000) Additional corridor analysis •(No; $5,760) Market/Gap Analysis of land use vision •(Yes; $2,000) Other Costs – Advertising - $1,000; Food & Beverage - $500; Prizes/Fun - $500 TOTAL - $215,000 (approx.) Next Steps / Process •Contract and budget amendment (5/22) •Kick-off Event(s) •Stakeholder Interviews •Steering Committee to be primary oversight –Planning & Zoning Commission, Transportation Commission and potential Sub-committees •Staff will continue to update and involve Council HILLSDALE, JULY 25 KICK-OFF WEEK, MAY 25 TBD CHRISTMAS IN MERIDIAN QUESTIONS City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 9C Project/File Number: Item Title: Parks and Recreation Department Parks and Recreation Department: South Meridian Regional Park Active Recreation Complex Update Meetina Notes Lz Meridian City Council Presentation Tuesday, May 15, 2018 Mike Barton, MPR Parks Superintendent South Meridian Regional Park Active Recreation Complex Meridian City Council Meeting Agenda May 15, 2018 – Page 329 of 347 N Active Recreation Complex Meridian City Council Meeting Agenda May 15, 2018 – Page 330 of 347 Goals & Objectives of Design •Destination Playground/Recreation Complex •Variety of Activities •Serve a Variety of Ages •Fully Accessible •Provide Shade •Provide Discovery/Educational Components •Unique Theme •Budget Meridian City Council Meeting Agenda May 15, 2018 – Page 331 of 347 PlaygroundSand/Water Play Area Rock Climbing Area Splash Pad Picnic Shelter Restroom Building Meridian City Council Meeting Agenda May 15, 2018 – Page 332 of 347 Playground•Age Diversity •Fully Accessible •Shade Coverings •2 Roller Slides Coming Down Slope •Zip Line •Canyon Collection with 8 Educational DigiFuse PanelsMeridian City Council Meeting Agenda May 15, 2018 – Page 333 of 347 DigiFuse Panels (Front) •State –Flower –Bird –Tree –Fish –Reptile –Horse –Insect –Gemstone Meridian City Council Meeting Agenda May 15, 2018 – Page 334 of 347 DigiFuse Panels (Back) •Idaho –Flowers –Birds –Trees –Fish –Reptiles –Mammals –Insects –Gemstones Meridian City Council Meeting Agenda May 15, 2018 – Page 335 of 347 2-to 5-Year Old Activity Center Meridian City Council Meeting Agenda May 15, 2018 – Page 336 of 347 2-to 5-Year- Old Activity Center •16 Interactive Play Events •Fully Accessible for Children with Disabilities •Scaled for Developing Toddlers and Preschoolers Meridian City Council Meeting Agenda May 15, 2018 – Page 337 of 347 Two Ways Up: •Map •Boulder Field 9-Ft.-High Climbing Map Wall Two Ways Down: •Curved Tube Slide •Stairs Meridian City Council Meeting Agenda May 15, 2018 – Page 338 of 347 Splash Pad Meridian City Council Meeting Agenda May 15, 2018 – Page 339 of 347 Splash Pad •GFRC Pine Tree Bucket Dumper •Ground Sprayers •Toddler Zone •One-Pass System using Potable Water Meridian City Council Meeting Agenda May 15, 2018 – Page 340 of 347 Splash Pad •Future Added Interpretive Features to Replace Stream Jets Meridian City Council Meeting Agenda May 15, 2018 – Page 341 of 347 Sand/Water Play Feature Meridian City Council Meeting Agenda May 15, 2018 – Page 342 of 347 Sand/Water Play Water Feature •Concrete Channels in Shape of Boise Watershed •Various Gates & Potable Water Sources •Significant Shade •Wheelchair Accessible Meridian City Council Meeting Agenda May 15, 2018 – Page 343 of 347 Sand/Water Play Water Feature Meridian City Council Meeting Agenda May 15, 2018 – Page 344 of 347 Sand/Water Play Feature Meridian City Council Meeting Agenda May 15, 2018 – Page 345 of 347 Sand/Water Play Water Feature Meridian City Council Meeting Agenda May 15, 2018 – Page 346 of 347 Meridian City Council Meeting Agenda May 15, 2018 – Page 347 of 347 City Council Meeting Meeting Date: May 15, 2018 Agenda Item Number: 10 Project/File Number: Item Title: Future Meeting Topics Meetinq Notes