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2018-05-08
C I T Y C OUNC I L W ORKSH OP M EETI N G A GENDA C ity C ouncil C hamber s 33 E ast B r oadway Avenue M eridian, Idaho Tuesday, M ay 8, 2018 at 3:00 P M 1. Roll-C all Attendance X A nne L ittle R oberts X J oe Borton X Ty P almer X Treg B ernt X Genesis Milam X L uke Cavener X Mayor Tammy de Weerd 2. P ledge of Allegiance 3. Adoption of Agenda Adopted 4. P roclamation A. Neurofibromatosis(NF ) Awar eness M onth 5. C onsent Agenda Approved A. Approve M inutes of April 3, 2018 C ity C ouncil S pecial M eeting B. Approve M inutes of Apr il 24, 2018 C ity C ouncil Regular M eeting C. Approve M inutes of M ay 1, 2018 C ity C ouncil Regular M eeting D. Nor mandy Sub No 3 S anitary S ewer E asement E. P er manent E asement to AC HD for right-of-way pur poses for a new roadway to the E ast and S outh of the S outh M er idian Regional P ar k F. P erman ent E asement to AC HD for right-of-way purposes for L ake Hazel Road at the S outh M er idian Regional P ar k G. F inal O r der for C aven Ridge E states E ast S ubdivision No. 2 (H- 2018-0034) by New C avanaugh, LLC L ocated E ast of S . S tanding T imber Way and S outh of E . Victory Rd. H. F inal O r der for M ovado E states S ubdivision No. 2 (H-2017-0005) by D ev C o, LLC L ocated S outh Side of E. O verland Road, B etween S . Topaz Way and S . C loverdale Road I. F indings of F act, C onclusions of L aw for O berg S ubdivision (H- 2018-0012) by D evC o, LLC located at 2855 N. Wingate L ane J. D evelopment Agreement for F ast E ddy's (H-2018-0006) with S T Investments, Inc., site is located at 3775 N. E agle Rd., in the southeast ¼ of S ection 32, Township 4 North, Range 1 E ast. (P ar cel #: R4582530280 & S 0532417375) K. Recycle Water User's Agreement - C itadel S elf S torage L. E quipment P ar king Agreement with Rwp M eridian LLC for P ublic Wor ks Week E xpo 2018 M. M ini Heavy E quipment Rodeo Agr eement with C oastline for P ublic Wor ks Week E xpo 2018 N. Agreement to Accept P ayment in L ieu of Installing S tr eetlights at T r ilogy S ubdivision No. 1 O. Agreement between Ada C ounty Highway D istrict and C ity of M er idian for F unding of Street L ights along Cherry L ane P. 2018-2020 K leiner P ar k C oncessions Stand L ease Agr eement Q. Resolution No. 18-2076: A Resolution O f T he M ayor And T he C ity C ouncil O f T he C ity O f M eridian Approving City C ouncil P r esident’s Appointments O f C ity C ouncil M ember s To S erve As D epartment L iaisons, C ommittee M ember s, C ommission E x- O fficio M ember s, And City Ar ea C ontacts, And P roviding An E ffective D ate. R. AP Invoices for P ayment 5/9/18 - $1,484,284.96 6. Items M oved F rom the C onsent Agenda 7. D epar tment Reports A. P ar ks and Recreation D epar tment Annual Report B. C ommunity D evelopment: Report on C ommunity D evelopment B lock G rant Applications Received Requesting P r ogram Year 2018 F unding C. C ommunity D evelopment: P otential P rocess, C ode and F ee C hanges D. C ommunity D evelopment E volution Plan 8. Action Items A. C ommunity D evelopment E volution Plan B udget Amendments 1. B udget A mendment f or B uilding & E lectrical - Plan Review and I nspection S ervices Not-to-E xceed $925,582 Approved 2. B udget A mendment f or Tenant I mprovement Not-to-Exceed $284,868 Approved 3. B udget A mendment f or C ommunity D evelopment Technology I mprovement Not-to-E xceed $546,903 Approved B. O rdinance No. 18-1774: F ast E ddy's H-2018-0006 A n O rdinance (H-2018-0006– F ast Eddy’s) For A nnexation O f A P arcel O f L and B eing A P ortion O f L ot 2, B lock 1 Of J asmine Acres S ubdivision (B ook 59 O f P lats A t P ages 5,829 T hrough 5,830, Records Of A da C ounty, I daho) A nd A P ortion O f Unplatted L ands, S ituated I n T he Northeast ¼ O f The S outheast ¼ O f S ection 32 A nd T he Northwest ¼ Of T he S outhwest ¼ O f Section 33, Township 4 North, R ange 1 E ast, B oise Meridian, A da C ounty, I daho, As D escribed I n A ttachment “A ” A nd A nnexing C ertain L ands A nd Territory, S ituated I n A da County, I daho, A nd A djacent A nd C ontiguous To T he C orporate L imits Of T he C ity O f Meridian A s Requested B y The C ity O f Meridian; E stablishing A nd D etermining T he L and Use Z oning Classif ication Of 1.862 A cres O f L and F rom R ut To C -G (G eneral Retail A nd S ervice C ommercial) Zoning District I n T he Meridian City Code; P roviding T hat C opies O f T his O rdinance S hall Be Filed W ith T he A da C ounty A ssessor, T he A da C ounty R ecorder, And The I daho S tate Tax C ommission, A s R equired By L aw; A nd P roviding For A S ummary O f The O rdinance; A nd P roviding F or A Waiver Of T he Reading R ules; A nd P roviding A n E ffective Date. Approved 9. F utur e M eeting Topics 10. E xecutive S ession P er Idaho S tate C ode 74-206 (1)(F ): To Communicate With L egal C ounsel F or T he P ublic Agency To Discuss T he L egal Ramifications O f And L egal O ptions F or P ending L itigation, O r C ontr over sies Not Yet B eing L itigated B ut Imminently L ikely To B e L itigated; and 74-206 (1)(J ): To Consider L abor C ontract M atter s Authorized Under S ection 67-2345 A [74-206 A](1)(A) And (B ), Idaho Code Into Executive Session at 7:07pm Out of Executive Session at 7:36pm Adjourned at 7:36pm All materi als presented at public meetings shall bec ome property of the C ity of Mer idian. Anyone desiring accommodation for disabilities related to doc uments and/or hearing, please c ontac t the C ity Clerk's Offic e at 888-4433 at least 48 hour s pr ior to the public meeting. Meridian City Council May 8 , 2018. A meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday, 2018, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Joe Borton, Genesis Milam, Luke Cavener, Ty Palmer, Anne Little Roberts and Treg Bernt. Others Present: Bill Nary, C.Jay Coles, Warren Stewart, Caleb Hood, Bill Parsons, Scott Colaianni, Joe Bongiorno, Cameron Ariel, Bruce Freckleton, Brent Bjornson, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Keith Bird __X___Genesis Milam __X__ Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: Okay. I will go ahead and start tonight's meeting -- or today's meeting. Welcome to our City Council workshop. For the record it is Tuesday, May 8th. It's 3:00 o'clock. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join us in a pledge to our flag. (Pledge of Allegiance recited.) Item 3: Adoption of Agenda De Weerd: Item No. 3 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move that we adopt the agenda as published. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda all published. All those in favor say aye. All ayes. Motion carried. Meridian City Council Workshop May 8, 2018 Page 2 of 70 MOTION CARRIED: ALL AYES. Item 4: Proclamation A. Neurofibromatosis(NF ) Awareness Month De Weerd: And I will ask Shannon if she will join me at the podium and Carson -- does he want to join you as well? You want to come up, too? Well, I'm pleased to -- to have Shannon and her two kids up here with us today. The goal is as many of these proclamations around the state as possible; is that right? As -- oh. The country. So, I -- I underestimated her lofty goal. So, I am very pleased to be a part of it, the City of Meridian is pleased to -- to stand beside you on this. So, thank you for joining us. Whereas the Children's Tumor Foundation is observing May 17th as World Neurofibromitosis Awareness Day to educate the public about this rare genetic disorder and whereas NF affects all populations equally regardless of race, ethnicity or gender causing tumors to grow on nerves throughout the body, which can affect development of the brain, cardiovascular system, bones and skin and whereas as the Children's Tumor Foundation leads efforts to promote and financially sponsor world-class research aimed at finding effective treatments and, ultimately, a cure for NF and whereas the Children's Tumor Foundation provides patient and family support through its information resources, youth programs and local chapter activities and whereas much remains to be done in raising awareness of NF to help promote early diagnosis, proper management and treatment, prevention of complications and support for research. Therefore, I, Tammy de Weerd, hereby proclaim the month of May 2018 to be NF Awareness Month in the City of Meridian and encourage all of our community members to become informed and involved in the fight so we can imagine a world without NF. And I'm going to give this to Shannon and ask her to say a few words. McNall: Thank you, everybody, for giving us this proclamation. Mayor Tammy, we really appreciate it. I just came back from a 40 -- or the Children's Tumor Foundation National Conference. It's our 40th year that we have been doing this and in the beginning there was no cure, there was no way to treat these tumors that grow with our kids and in our adult population and now they are finally starting to have trials that are shrinking the tumors about 50 percent and these are pretty big tumors. So, the more awareness we get out there for this disorder, which is a rare disease, but it's also one in 3,000, which is actually more common than you think. The more awareness we get out there the more we have a chance of creating a cure. So, thank you. Millie McNall: I love my brother and I hope we find a cure for him soon. Item 5: Consent Agenda A. Approve Minutes of April 3, 2018 City Council Special Meeting B. Approve Minutes of April 24, 2018 City Council Regular Meeting Meridian City Council Workshop May 8, 2018 Page 3 of 70 C. Approve Minutes of May 1, 2018 City Council Regular Meeting D. Normandy Sub No 3 Sanitary Sewer Easement E. Permanent Easement to ACHD for right-of-way purposes for a new roadway to the East and South of the South Meridian Regional Park F. Permanent Easement to ACHD for right-of-way purposes for Lake Hazel Road at the South Meridian Regional Park G. Final Order for Caven Ridge Estates East Subdivision No. 2 (H2018-0034) by New Cavanaugh, LLC Located East of S . Standing Timber Way and South of E . Victory Rd. H. Final Order for Movado Estates Subdivision No. 2 (H-2017- 0005) by DevCo, LLC Located South Side of E. Overland Road, Between S . Topaz Way and S . Cloverdale Road I. Findings of Fact, Conclusions of Law for Oberg Subdivision (H2018-0012) by DevCo, LLC located at 2855 N. Wingate Lane J. Development Agreement for Fast Eddy's (H-2018-0006) with ST Investments, Inc., site is located at 3775 N. Eagle Rd., in the southeast ¼ of Section 32, Township 4 North, Range 1 East. Parcel #: R4582530280 & S0532417375) K. Recycle Water User's Agreement - Citadel Self Storage L. Equipment Parking Agreement with Rwp Meridian LLC for Public Works Week Expo 2018 M. Mini Heavy Equipment Rodeo Agreement with Coastline for Public Works Week Expo 2018 N. Agreement to Accept Payment in Lieu of Installing Streetlights at Trilogy Subdivision No. 1 O. Agreement between Ada County Highway District and City of Meridian for Funding of Street Lights along Cherry Lane P. 2018-2020 Kleiner Park Concessions Stand Lease Agreement Meridian City Council Workshop May 8, 2018 Page 4 of 70 Q. Resolution No. 18-2076: A Resolution Of The Mayor And The City Council Of The City Of Meridian Approving City Council President’s Appointments Of City Council Members To Serve As Department Liaisons, Committee Members, Commission ExOfficio Members, And City Area Contacts, And Providing An Effective Date. R. AP Invoices for Payment 5/9/18 - $1,484,284.96 De Weerd: We will wish for a cure as well. So, Item 5 is our Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move that we approve the Consent Agenda as published and the Mayor to sign and the Clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you, please, call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 6: Items Moved From the Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 7: Department Reports A. Parks and Recreation Department Annual Report De Weerd: So Item 7-A, we will start with that and that's the Parks and Recreation Department annual report. And remember you saw it here first. Siddoway: Thank you, Madam Mayor, Members of the Council. I am pleased to be before you today and give our annual strategic presentation with a view of where we have been, where we are, strategic goals, current challenges, and current activities. This is a unique year for me. This is the tenth year I have as director. I was appointed officially director -- thank you. What I wanted to do because of that was step back Meridian City Council Workshop May 8, 2018 Page 5 of 70 myself and share with all of us what we have accomplished together over that ten years, due in large part to this group you see behind me on my left. So, we put together a ten year retrospective of 2008 to 2018. Starting in 2008 we dedicated the Heritage Middle School ball fields when we started the partnership with the school district and expanded our sports leagues to include girls fastpitch, women's volleyball and basketball. Even adult volleyball, which we had let it slide, because we have moved on, but it was fun while it lasted. We started our first Independence Day Festival that year and it's been an annual event since then. We opened Renaissance Park that year and we opened and dedicated Heroes Park phases one and two, that fall. Also in 2008 we won an award -- I'm going to try not to read every one of these to you, we will post a lot of the awards as I go through, that previous fall and the fall at 2007 I was the interim director and, then, we did a ceremony that year for the MYB complex in Settlers Park and in 2008 it won an award. On this whole page probably the one that I like the most is that bottom left one. Nikelodean did a parents' pick award for the entire Treasure Valley and Settlers Park won the parents' pick award for the best park and playground in the -- in the whole Boise area. So, that -- that was a lot of fun to be recognized that way that year. 2009 we opened the Gordon Harris Park. We also finished and commemorated the Adventure Island Playground with a ceremony in June. We opened the Meridian Community Center and changed its use that year from the Boys and Girls Club when they moved out to the community center we use today. And, then, the Settlers Village Square, which is code for the -- the horseshoe pits. Phase two the tennis courts that we will get to later, but phase one was the horseshoe area. That was also dedicated in 2009. We did our first bark park thanks to the police department. That's not the bark park at Storey Park. That was when we took over public use of the canine area and opened that for a dog park as an interim fix until we got the dog park we know and love today at Storey Park. We purchased the land for the south Meridian property that we are currently starting construction on. So, I thought that was a unique milestone. We changed the -- the youth teen activities council. The model changed completely with Ken Corder and Patrick Dilley kind of leading that charge and our Movie Night program received not just local or even regional, but some national attention at National Recreation and Parks Association notational magazine that we thought was worth celebrating. 2010 dedicated the Centennial Park amenities and including memorial dedication to Terry Smith when he passed away. The third phase of Heroes Park was open, which included the playground and the shelter between them. A picnic shelter was added to Gordon Harris Park and our very first community block party event kicked off that year. So, started in 2010. This is 2018 now. It's grown and grown. Also in 2010 we did our initial concept planning for the -- what we call the Borup property and we expanded our sports needs to leagues to include girls flag football and, then, that bottom one in the middle, the Children's Winterland Festival, which we still do today, started. 2011 we did some upgrades to that Community Center and we put in new drinking fountains, new entryway, new flooring in the community center and -- and got those items upgraded. Smoke free parks was a big initiative that we did that year that we did together and got all of our parks designated as a smoke-free zone. We started our first annual holiday classic charity volleyball tournament. That's the volleyball tournament that raises funds to purchase Christmas gifts for children in need in Meridian. We opened the Rock of Honor that year at 11:11 on November 11th, 2011. A Meridian City Council Workshop May 8, 2018 Page 6 of 70 lot of elevens. And we dedicated the Diane and Winston Moore Pathway section down at south Meridian and also won some awards for -- for Kleiner, which is coming. We also did some -- some key pathway connections. We were focused on making -- you know, where can we make an impact with some small -- small improvements connecting existing pathways. We did a couple of those that year. And if I had to pick one highlight of my ten years here this would be it, so it gets its own slide, but in 2012 we opened Julius Kleiner Memorial Park. Its grand opening was on June 9th, 2012. I like the picture of Treg up there on the left. Bernt: So young. Siddoway: But the community really came together. We included the photo of Dirty Harry's carwash. These signs were all over town where people were saying thank you Mr. Kleiner for -- for the park that you're giving to us. I mean what -- what a tremendous gift it has been and what an amazing way this community has just loved and enjoyed that park since it was given to us. As if that wasn't enough, also in 2012 we opened the first segment of that Five Mile Creek pathway we call H1 between Pine and Badley. That's significant to us, because you will see that phase two was just dedicated earlier this year. We did our first site visit out to what we hope will be a future park, the Margaret Aldape Park with Sherry Ewing. Talk more about that site later. And, then, the Bottles property was purchased next to the Borup property, which gave us 17 and a half more acres to -- to add on to that future park, which will come. We also implemented a new pathway directional sign program, so that people could start better wayfinding along the pathways. Probably still -- well, we continue to improve it. We made improvements to it even this last year, but that was the year we got the new sign standards adopted. Unplug And Be Outside Week. Let me say this week is Unplug And Be Outside Week. If you haven't seen the list of activities, there are many, many free activities this whole week. We had a great kickoff event in Kleiner Park on Saturday. 2012 was the -- was the inaugural event for Unplug And Be Outside and we have done it every year since then. We also initiated our -- our pilot program for the first recycling project in coordination with SWAC. We added an outdoor musical theater at the Kleiner Park bandshell as part of our summer camps and, then, we jump to 2013. In 2013 we passed a proclamation that made every second Saturday in June Gene Kleiner Day. We will do that again this year. We celebrate it with the Meridian Symphony. We did several park upgrades that year in the park, including the fountains that you see in that photo. We did electrical upgrades that year in the event area and at the bandshell. We opened the park maintenance facility on May 29th, 2013, and I thought it was significant to point out that that was also the year we were able to get the agreement to be able to construct the MYB overflow parking. That's been key to the parking management at that location and something we need to -- to keep an eye on until we figured out what the school district will do with that site in the future. Our traditional summer day camp, Camp Mer-IDA-Moo here on the lower left was expanded to its second site. That was significant to me, because this year we expanded to a third site. So, this is the progression from one site to two sites to three sites. We have got our mutual fee waiver approved with the school district that year, so we are no longer paying for our time with schools. Our park ambassador program kicked off at -- with its Meridian City Council Workshop May 8, 2018 Page 7 of 70 first year in 2013 and we started our goose management program. Also in 2013 was -- that was the year that the Chamber of Commerce stopped doing the Christmas parade and we took it on. So, the -- the new Winter Lights Parade -- we moved it from a Saturday parade to an evening light-up parade and we have been doing that annually since 2013. The split corridor got landscaped. Lots of additions to our camps. Sports Camp. Outdoor volleyball league. The red-eye men's softball tournament, which is a unique one. It goes all night long at Storey Park and people love it. Fall softball league tournament was added. And upgrades to our water features at splash pads in Generations Plaza and Settlers Park happened that year. The next year 2014 we actually worked in conjunction with Planning and took on the Idaho Avenue sidewalk improvements project. Luke Cavener was our -- our liaison that year and as we dedicated the 8th Street Park amenities with the new restroom, picnic shelter, and playground. We got our -- featured water rights for the south Meridian park, which is Bedke -- progression and its development. Added a new spring basketball league and I love that lower right one with dedicating that Five Mile Creek Pathway at Bridgetower. Also in 2014 we added the restroom in Centennial Park, which was a great addition. Launched the Kleiner Park live concert series and partnered with the library for reading programs in our summer camps. 2015 we opened the Bark Park. We moved out of the canine facility at the police station and we opened the -- the Storey Bark Park on August 12th, 2015. That year -- earlier that year we also opened the tennis complex in Settlers Park and dedicated the Ben Kleiner statue in Kleiner Park that summer. Also in 2015 this was the year we did our master plan update. This was a huge year for us in looking at what our community wants out of Parks and Recreation now and in the future. It was adopted in December of that year. We started our AED program in conjunction with the Fire Department. Drilled a well in south Meridian and built the -- the awning at the front of the concession stand in Kleiner. Moving forward to 2016. The Youth Farmers Market debut out here in front of City Hall. We did improvements to the block party and Gene Kleiner Day, but I think a key one for me is that lower left where we -- we got to dedicate and have a grand reopening of the Meridian Homecourt after we bought it from the YMCA just a little before Christmas on 2016. We also, with our partnership with the -- with MYAC kids, opened the Tully Park outdoor gym and cut the ribbon on that in November of that year. Also in 2016 we added the Kleiner disk golf course, which has been really popular. But we got a great agreement with the Boys and Girls Club where we use the gym across the street here for are leagues. We upgraded lighting at the Cox ball field in Storey Park. This is the year we added the amphitheater trees in Kleiner Park in order to give the shade to the spectators and we have been talking I know about the -- the shade at the bandshell. We resurfaced Adventure Island Playground that year and held a special memorial ceremony for Eldon Gray when he passed away that year. So, now we are up to last year. We upgraded Storey Park restrooms. We changed our registration software at the end of that year. We upgraded the irrigation well at Storey Park. I'm going to not hit too much on Rita Huskey or Keith Bird on this slide, because I do have some things to -- photos and some time laps videos to show you later on those. But we also completed the audit of the ADA as required and as you know we have been working on those items moving forward. Also in 2017 we dedicated the time capsule at Rock of Honor. We added some shade with a picnic shelter at Bear Creek Park next to the ball fields. We did some improvements at Meridian City Council Workshop May 8, 2018 Page 8 of 70 the Homecourt, including some branding with the Meridian logos and that Y sign that you see in that photo is going to be switched out here soon to a Homecourt logo for Meridian. We started -- we got our indoor pickleball and badminton and open gym for -- for everyone in the community started at the Homecourt last year and, then, this spring we have already had three to celebrate. We opened the Journey of Heroes art sculpture in March. Then in April we opened that pathway segment H2 from Badley to Fairview completing that half mile and, then, just last week we dedicated the Kleiner Memorial Plaza in conjunction with the MYAC participatory budget program. We are working on South Meridian Regional Park phase one and you know that Pine Avenue just down the road is -- is under construction as well. We just recently received some awards that I think are worth celebrating. Keith Bird Legacy Park won Idaho Recreation and Parks Association's outstanding park award for the state and our park ambassador program received the outstanding innovative program award for the state. We haven't put a lot of staff awards on here, but I will mention for this one there was a third award from IRPA to Colin Moss as the outstanding recreation professional in the state. So, that was excellent as well. De Weerd: And last year wasn't it Rachel? Rachel got recognized. Siddoway: Rachel received the award last year. De Weerd: Yes. Siddoway: Tree City USA. Councilman Cavener was there with us as we received our 16th year as a -- as a Tree City USA designation. We have many pathway improvements underway this year that we are working on as -- and as I mentioned earlier, we have a third summer camp site at Discovery -- Discovery Elementary that we are opening up. So, before I move to that, if -- if anyone back here that's with the Parks and Rec Department would you, please, stand up for just a moment. This is the group that I give the credit to that has made this happen and as well as some of their predecessors. So, thank you guys very much. That's been rather rewarding for me to look at as -- looking back ten years at what we have accomplished together. It's extremely rewarding to think about where we have come. So, an update on some of our strategic plan goals. This one was presented to you by the Mayor last fall as complete. It is identifying desired public sports facilities. It's -- it originally included things like the Homecourt and was updated to have its tactics take us through when we got the construction project signed to move forward for the south Meridian phase one program. So, that is under construction. Objective 5-A-4. This one is about fostering the development of Discovery Park. Now this is the one we have talked about, you know, that also was originally tied to south Meridian and its Discovery Park theme, but was, then, expanded by Council to say let's -- let's make this more about theme and unique identity branding at our existing parks, particularly our neighborhood parks. We have -- we have done that with the new parks we have built with Rita Huskey, with Keith Bird Legacy Park. We are doing it with Hillsdale. But going back and adding it, the ones I really wanted to celebrate here was that Heroes Park Journey of Heroes art that we dedicated earlier this year, that was specifically a focus of adding identity and Meridian City Council Workshop May 8, 2018 Page 9 of 70 theming to that park after the fact, so you can reinforce its name and it's been a great addition to that park. The commission -- the Parks and Recreation Commission has discussed where they want to go next with this project and their vote was that they would like to see Champion Park be the next neighborhood park on the list for identity reinforcement and theming. So, we -- our next step tactic three under that objective is to score partnerships, most likely, again, with the Meridian Arts Commission to see what we can possibly do together there and what timeline it might be on for funding to do something at Champion Park. 5-B-4 is also underway. This is related to our recreation division. It's to set targets, identify gaps, and deploy programs for family-centered recreational opportunities. It started inventorying everything we have looking for gaps and right now there is a phase going on researching what other communities are doing. That will be a gap analysis and that research that we are doing will go to the Parks and Recreation Commission on June 12th and that is our next step from the next tactic on 5- B-4. That is our update on the strategic plan items that we are directly in charge of. The next thing I wanted to give you an update on is our south Meridian name. We -- it's been open for two months. It closed last week on the -- at the end of April and so we have tallied the results of the surveys and here they are. Out of the votes that we received Discovery Park received the most votes at 25 percent. Exploration Park at 19 percent. Innovation Park at 16 percent. Highland Park at 12 percent. Under the other category, which did have a lot of votes for a variety -- for a lot of different names out of all of those there was definitely three that were near the top are Parky McParkface had a strong showing with ten percent of the vote. STEAM Park received eight percent of the vote and Meridian Park received eight percent of the vote. So, we don't need an action from you for tonight, but -- unless you feel inclined to do so later, but it's not really noticed for that, but I wanted to give you the results, since they are available and recently closed, so those are the results of our outreach and survey process on south Meridian park. Current challenges that we are working on. As you know we are working on the Homecourt improvements for Bay 5. The YMCA is preparing to move out at the end of this month and we are preparing to take over that space and start programming it. The South Meridian Regional Park phase one is under construction. I took that photo on the top right just last week with Kaycee with using the drone, so that's a recent photo and you can see the status of the road getting cut in and the playground area in the -- in the back. On the Rail With Trail pathway -- continues to be a priority and a challenge both in terms of the larger regional effort to try and get a regional Rail With Trail pathway in the corridor and our phase one project where we are working to get from Meridian Road over to 7th or 8th Street on the west side of Meridian. And, then, Margaret Aldape Park, which I mentioned earlier, we had our first site visit several years ago. During the spring runoff of Snowmageddon there was a breach of the river bank and now it's flowing through the neighbor's pond to the -- the Margaret Aldape pond and that is still the condition today and they are actively seeking resolutions and I just wanted to give you the update of the -- the challenge that exists out there today. We are also -- I think we had a presentation by Kim Warren that talked about the Five Mile Creek Pathway trailhead at Ten Mile Road that we would like to partner with ACHD on. We have talked recently about bandshell shade at Kleiner Park and the shade sails that might go out in front of there. And, then, we have been very, very actively working on those park system ADA upgrades. I took these particular photos on Friday. This Meridian City Council Workshop May 8, 2018 Page 10 of 70 was out at Chateau Park and getting the ramps done in the playground and the -- the handicap parking access into the park to meet grades and we are actively working on -- on that list as well. So, that brings us to recent park construction for our three newest parks, Keith Bird Legacy Park, Rita Huskey Park and Hillsdale. So, Keith Bird Legacy Park we -- so it opened in the beginning of November and, Rachel, if you would go ahead and start the video. We have worked with Kaycee and I got some time lapse videos put together on these three parks. They are less than a minute long. So, I just want to share each of them with you. We came down and tested this and it worked right off, so, of course, now that it's go time it's going to -- it's going to hang up. Well -- C.Jay, it's not because of the way we are running it separately through the system, is it? Let's try it again. Well, let's -- let's try the next one and see if it -- maybe it's a problem with -- with YouTube. Here we go. So, that was Keith Bird Legacy Park. Let's -- if we can go to the next slide. That one is Rita Huskey Park, which we opened at the end of October of last year and I really appreciate Kaycee and her interns help producing these short videos to see the parks together in such a short time span. And, then, last, but not least, is our Hillsdale Park, which we are just getting ready to open in a matter of weeks and we will show you a short video of its construction. There was water on the sidewalk there because we were watering the new sod recently. So, please, go to the next slide, Rachel. You probably have it on your calendars already, but I want to make sure you're aware of the Hill grand opening on Friday, May 25th at 10:30 a.m. That is the ribbon cutting of the partnership out in front of the YMCA and, then, later that evening is when we will throw what we are affectionately calling the Marty Party, but it's the grand opening celebration for Hillsdale Park. The event will go from 5:00 to 8:30, but the main event -- there is a concert by the Southwest Surfers will begin at 6:00 and run until 8:30. They are a great band and Marty's favorite band out of Arizona. A Beach Boys tribute band and they are really quite good. So, we hope that if you're in town that you will mark your calendars, come out, help us thank Marty and help us enjoy this -- this new park together and with that I thank you for your time and attention and stand for any questions. De Weerd: Thank you, Steve. Council, any questions? Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Not a question just a -- just a comment. Good job, Steve. Fantastic. Each time you get up to fill us in on what's going on with your department -- excuse me -- it just makes me remember my roots when I was a commissioner back in the day. It's fantastic. You do a great job. You have the best staff. Rachel is amazing and she does wonders for -- for your group and you're a great director and just wanted to say good job. Siddoway: Thank you. Cavener: Madam Mayor? Meridian City Council Workshop May 8, 2018 Page 11 of 70 De Weerd: Mr. Cavener. Cavener: I will echo Council Member Bernt's praises. Your department and your team is second to none and do a great job of putting out a wonderful face in our community. Appreciate the historical retrospective. I noticed in some of those pictures I have less hair now than I did when I was younger. Your hair has gotten a little grayer. Siddoway: We had fun with a few of those photos. Cavener: It was great to see all that your department has accomplished. You touched in one of the photos about our relationship with the Boys and Girls Club and, it's funny, I was -- I was just wondering about that when I was driving passed the other day and I saw they had the new air and repair station and I just was curious how is that relationship going with the Boys and Girls Club? How often are we using their facility? What are we using it for? If you wouldn't mind maybe just give us a quick snapshot as to how that partnership has been progressing. Siddoway: You bet. I might put Tyler on deck to come up and help me, but -- so, we are actively using their space. So, we run our adult sports programs in their gym in the evenings, particularly volleyball I believe is the main activity we participate in. I'm going to have to have Tyler come up and fill us in on numbers of weeks and things like that, but, you know, we check in fairly regularly with Collen Braga and the local staff there. It's recently changed and I'm forgetting some names -- De Weerd: Schneehagen. Siddoway: Thank you. But we have -- we feel like we have a great relationship with them and that partnerships is going really well for us. So, Tyler, if you would just come on up and fill in the gaps for me if you would. Roberds: Yeah. So, September through May we are in there four days a week from about 6:30 to 10:00 o'clock at night. Besides Christmas break and spring break we are in there, so we fill it up with volleyball programs pretty much every season. So, that's one of my easiest courts to use, so I use them almost every time I can. Siddoway: Any other questions? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. Steve, just thanks to you and to your amazing team. It never ceases to amaze me what all you accomplish and how you really make Meridian fun and so just -- I hear time and time again how much people love our parks and all the events that we put on for our citizens. So, thank you very much. Meridian City Council Workshop May 8, 2018 Page 12 of 70 Siddoway: Thank you. You know, it's been -- I made this more about what we have done than the numbers. I couldn't help but look at a few numbers before I -- I came comparing ten years ago to now, but sports league participation back in '07, the year before I started, 2,136. Ten years forward to 2017, last year, which was the last year we have a full year data on, 5,617 participants. So, you know, more than double -- almost triple. Activity guide enrollments jumped from 1,800 to more than 4,700. Picnic shelter reservations jumped from 2,900 hours to over 8,000 hours from serving over 26,000 people to serving over 76,000 people in those reservations. The only matrix we have a hard time losing ground on is our acres per thousand and that's because we are growing so fast. You know, I looked at the numbers for last year and even with the parks we added, we have, basically, stayed the same. We actually lost ground a little bit even with adding two parks because of the rate of growth. So, the acres per thousand matrix is still climbing down, even with the parks that we are -- are adding. Specifically if you want numbers we are currently at 2.76 as of last year. I ran a new calculation adding ten acres for -- for Hillsdale Park, but jumping the population, if the 106,000 population holds over the 98,000 that last year was based on, even adding the ten acres, it would still push it down to 2.65 percent because of the increased population. So, we are adding parks and we have increased from 146 acre 274 acres of developed park land over that same time. So, we are adding parks. We are -- as you can see from the ten year information, we are -- we are actively and aggressively adding parks, but we are growing faster and that's kind of the -- what the numbers tell me. So, thank you for your time and I appreciate the opportunity to come and give you that -- that overview. De Weerd: Thanks, Steven. And I know when I come and talk to your staff I -- I tell them how much they are appreciated and I wasn't going to do that, but it should be on the public record. All of our recognition states -- specifically calls out the events and our quality parks and it's because people love to talk about them. They love the pride that is shown from the groundskeeper to the person that is in charge of each of the -- the larger parks and -- and even the -- the ones that travel from small park to small park. The quality that you keep our -- our facilities, the pride that they have and the amenities in all of our parks and the look and feel, it's second to none and we appreciate all of you. And -- and that goes for our recreation programs, our special events, just quality and pride is -- is exhibited in everything that your department does. From the minute someone calls our department to concluding their experience at the parks. So, thank you and thank you to the team, you are amazing. So, thanks for being here. Siddoway: Thank you. B. Community Development: Report on Community Development Block Grant Applications Received Requesting Program Year 2018 Funding De Weerd: Okay. Item 7-B is under our Community Development Department and we will talk CDBG with Chris. Chris, it's been a while. Meridian City Council Workshop May 8, 2018 Page 13 of 70 Pope: It sure has. Madam Mayor, Members of the Council, you're going to get sick of me over the next few months, so enjoy -- enjoy your vacation from me. So, as is kind of the pattern that we have traditionally done over the years, after we get through receiving all the applications for any given program year I want to make sure you know what we received. So, hopefully, we will get to this real quick and just kind of review -- review what we got. There is also a few changes to the program that are coming for this upcoming year that I want to make you aware of as well. So, first and foremost, this is our funding amount for 2018. It is up 73,000 dollars -- 37,017 dollars from the previous year. Depending on your political philosophy that is either great or it is terrible. I know there are members in this room who are on both sides of that aisle. I won't make any -- any plug for -- for that being good or bad, just know that our number is going up. There are reasons that they are going up and I don't -- I'm not going to speculate or talk about what those are in this presentation. We can have that conversation later as we get more in depth in some future presentations moving forward. Just know that we are receiving an extra 73,000 dollars this year. That will give us more room to do more projects in the community. To show you kind of in comparison to across Idaho where we were lying in comparison to last year and also all the others cities -- you can see that we are -- we are still the lowest funded community or municipality in the Treasure Valley, though we did make up a fair bit of ground on Caldwell this year. In terms of comparison between this year and last year, I want to draw your attention to these last two columns here. Aside from Boise we saw the largest total growth in real dollars coming to the program and we saw by far the largest percentage of relative growth year-over-year. Time that to why this is happening, what's going on. At the federal level the program was increased by ten percent, so everybody kind of expected to get at least a ten percent boost to their budget. Again, good or bad, we can argue that later. We saw double that. We saw double the amount expected for our budget this year and, again, why that's happening we are not entirely sure. We can speculate and have conversations about it. But just know that this is kind of the reality of the situation we are in. As the program continues to get funded there is -- there is a pretty strong bipartisan support at the federal level for continuing to -- to increase the budget year over year, particularly as I'm putting a clause into the -- the appropriations bills that will allow for inflation adjustment on a year-over-year basis. Who knows what will happen with the federal budget as time moves forward, but all indication from the partners that we have in DC, the advocates that we work with and some professional groups that I'm a part of, a lot of it is -- is basically saying the growth that you're seeing is going to keep on. So, what that means for our city as we continue to grow, both in population, the services that we offer through Parks and Rec, through Public -- Public Works, whatever it may be, the indication is that this program will continue to grow as well. Again, for better or for worse. So, this year applications that we receive -- we received 21 applications for funding this year. You can see the context of the last three years that we have received. This is more than double than we have ever received and I will kind of -- I will jump into each of these applications that we received, but I want to make it clear here these are not proposals for funding in this presentation today, these are just a list of the applications that we received. In terms of the total dollar amount that's being requested this year, there is more than a million dollars being requested than what we Meridian City Council Workshop May 8, 2018 Page 14 of 70 have in our budget. So, most of these -- the vast majority of these projects aren't going to be funded or will be funded at a much reduced rate. But, honestly, we just barely started the application review and scoring process, so I don't have a clue where our scoring committee is going to end up in terms of making a recommendation to you. I don't have a clue how you're feeling about it this year. So, we will see where we -- where we go as time moves forward. So, first, the public services projects. There is seven of them this year. We have a few familiar faces in Meridian Food Bank, Jesse Tree, and the Boys & Girls Club. We also have Neighborworks Boise, whom we have partnered with in the past for home buyer assistance program. We have worked with them to move towards a homebuyer education course idea that works on credit counseling and home buyer -- homebuyer education class essentially and that's kind of what they propose this year. We also have the school district coming in and if I could put like kind of a micro theme to this year's applications, youth homelessness is a big theme. A quarter of our applications that we have received in one way or another are focused on addressing youth homelessness issues in the community. So, the housing plus high school equals success is a program that the school district uses to provide basically housing vouchers for students who are unaccompanied youth who don't have housing, who don't have parents, who maybe just have a car to live in, they can go to a motel and stay in a motel. Again we are kind of -- we have to vet through some of these projects and have more of a conversation about -- about what these would actually look and the complexity of the application isn't really what I want to cover today. These are just kind of some high level ideas of what we have. The school district also has requested funding for two programs they have that help remove barriers to transportation and housing issues for homeless students, whether that's getting to and from doctor's appointments, to and from school, just a place to stay -- again, in a motel or at a friend's house or to help subsidize costs of -- of whatever -- whatever that homeless student is needing in terms of housing or transportation, they have requested funding for these as well. Public Works has made a pretty good showing of our application cycle this year and I won't cut it too much short, I want to make sure you guys get the lip service you deserve here. But we have had such success over the last few years with our -- with using CDBG money with street lights, that Al Christie in the Public -- Public Works Department has kind of run with this and we are kind of excited for some of the things that he's talking about. There is a -- as we kind of go through this there is the construction of new street lights in a few different subdivisions and areas of the low-to-moderate income areas of our community, which are supported here with your request, but there is also some movement towards some cost savings and energy efficiency with LED upgrades and -- and retrofitting of lights in certain areas, which will be better lighting, longer term lighting, and more cost savings for the city moving forward and those are some -- some of those ideas that -- that are being presented here. Again, I can give you some more details on this information as we move forward. In -- in terms of addressing slum and blight in our redevelopment area, the Meridian Development Corporation has two projects that they have requested funding for for right-of-way improvements along East 3rd Street in the ProBuilt area and also along South Broadway Avenue. So, real close to the downtown area. In addition, Main Plaza, LLC, which is the property owner or LLC that owns the -- the kind of strip mall that's on Main and Fairview -- has requested funding to help with some of the -- the rehabilitation Meridian City Council Workshop May 8, 2018 Page 15 of 70 of that property that they are looking for as well. And, then, there are a couple other projects that we have. The Meridian Library District is requesting funding for ADA accessibility improvements for their bathrooms. The Foundation For Family Life is requesting some funding for their Mentor -- Mentor Works Transitional Housing Program. They are an organization that is working to expand their programs throughout the Treasure Valley that focuses on -- on -- on homeless in the community that have substance abuse issues and that can be a transitional housing where those individuals can stay and get rehabilitation and, then, exit the program. This particular model has had a lot of success down in Salt Lake City and across Utah and they are looking to bring it into the Treasure Valley here. In addition, we have the Ada County Housing Authority with their perennial request for the down payment assistance program for new Meridian home buyers and, then, I also -- the City of Meridian will be using some money for grant administration and fair housing activities as well. So, that's the 21 that we have. Again, to break it down in summary, seven projects for public services, seven public facilities, four redevelopment areas slum and blight projects and, then, three other projects that we have and you can see here the total requested is 1.4 million. We only have a little over 400,000 dollars for it, so we will vet this and we will go through it and bring recommendations to you. The scoring committee that will review as listed here, there is myself, Caleb, Karen and Jenny from Finance, Hillary from the clerk's office, and Jodi from the Mayor's office, Council Member Palmer and, then, two members of the senior Advisory Board from the Mayor's office Jim Luker and Frank Marcos will be there with us as well. To give you a quick timeline of how this is going -- so, right now everybody is reviewing all the applications, we are creating scores. This year we -- we instituted a new kind of best practice software called Zoom Grants that is helping us to kind of manage this grant in an easier, more fluid and efficient way as it comes to the scoring of these applications. That's ongoing now. At the end of the month we will have our scoring committee meeting where we will develop our recommendations. You will get a memo somewhere near the end of that week letting you know what those recommendations are and, then, on the 19th of June I will come and present our action plan for the year and we will start the public comment period and, then, in July we will have our public hearing. I'm hoping to get the applicants that we recommend in front of you to give you a little two or three minute pitch this year as well to let you know more specifics about the project before you make a decision, aside from what I'm just -- what you hear from me on Tuesday nights. De Weerd: Chris, will the scoring committee have those presentations on each of the projects, so they have an opportunity to ask questions and -- and that sort of thing? Pope: Madam Mayor, they will not. But I'm hoping to facilitate -- the robustness of our applications, without getting too deep into it, is -- is pretty complex. Hopefully, all the answers will be clear there. If there are any questions we definitely have this -- a line of communication that's open between the applicants and the scoring committee members. We won't have specific application presentation this year to the scoring committee, though, I do want to note that with the number of applications that we received this year, again, being twice -- more than twice the amount we have ever had before, the scoring committee as we know it is -- is kind of under a lot of burden to Meridian City Council Workshop May 8, 2018 Page 16 of 70 review all of these applications. So, we are definitely going to need to revisit the committee structure to see how we can best and most efficiently review these in the future and that's definitely something that we have talked about that's on the table of having the applicants come and give a presentation, rather than having all the committee -- the committee members spend all month long on their computers digging into the data of the complexity of some of these things. Again, that's -- that's way preliminary. Didn't expect to say anything about that. But, yeah, there is a bit of a burden with this many applications, it's just -- we didn't expect it -- the capacity. We weren't really prepared for it. So, we are definitely seeing how we can move forward with it. So, with that any questions about what we have here? De Weerd: Thank you, Chris. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just one, Chris, because I asked this question a few weeks ago and I have had a chance to share with you. Are there cities across the country that refuse the funding or to take less and, if so, what has kind of the response been for municipalities who choose to do that? Pope: Madam Mayor, Council Member Cavener, so there is the option to do so. Very few do so, mostly because the community development function of a municipal government can be so varied and -- I mean as we recognize on an annual basis when we go through our budgeting process that there is limited funds, but an infinite need, that generally speaking communities will recognize this as an opportunity to help out, to subsidize some of the costs that are needed in the community, particularly for the low- to-moderate income residents of the community and because of that it's not common practice generally to refuse the grant amount. Also -- I mean I think we have had this conversation before, but philosophically if we were to refuse as a city, the money doesn't go back into -- into the treasury, the money just gets redistributed. But along those lines, there is always an opportunity for us to refuse the grant amount, to refuse the grant on an annual basis. I know that we have had conversations as well about how do we make up the -- how do we fill in the holes if we were to leave this grant by the wayside and that's it. That's a question that we can address as we move forward. But it is an opportunity, it's not common, it's very uncommon I should say. I would say far less than one percent of municipalities refuse the grant and most that do you are not city's, most that do are states -- are not really states, but what counties or higher level of recipients of the grant. Cavener: Thank you. De Weerd: Okay. Any other questions? Your committee has a tough job ahead. Pope: Yes. Meridian City Council Workshop May 8, 2018 Page 17 of 70 De Weerd: So, thank you for the presentation and the information you shared. Pope: If I also may add, Madam Mayor, feel free to let me know, because this year is complex and we have such a higher volume of applications, if there are any preliminary comments, concerns, questions you have about any of these applications, please, let me know and I can let the -- the committee know as well. I know that over the past few months I have had the chance to talk with each of you about your vision for the program and that's been very helpful and will help inform our process moving forward, but if there is anything relevant that you're concerned about or that you like or any comments at all, please, let me know through this process, because we -- we need any help we can get this year. Milam: Madam Mayor? De Weerd: Yes, Mrs. Milam. Milam: Chris -- yeah. Thank you. And on that note, then, can you e-mail us all that presentation? Pope: Absolutely. C. Community Development: Potential Process, Code and Fee Changes De Weerd: Okay. Item 7-C is also under Community Development. Hood: Thank you, Madam Mayor, Members of the Council. There is three different topics that Bill and I would like to address with you. They are not really related, but we had the opportunity, so we thought we would throw it all together into one master presentation. The first topic is codes and processes and some follow-up from -- not just the joint meeting that you all had in February with the Planning and Zoning Commission, but -- but some that kind of came to a head, if you will, during that meeting. There has been some other topics that we will cover that -- over the last several months you have also brought up just at various times in development review applications. So, we wanted to take this opportunity to touch base with you on some potential code changes and process concerns and what we have been doing on that front. Then I wanted to provide a brief overview update on where we are with the new Comprehensive Plan and, finally, a couple of the new applications and fees that we would like to run by you before putting it on an agenda for your consideration and adoption to amend the fee schedule. So, with that being said I think I will go ahead and let Bill take the first part of the presentation and talk about open space and amenities. Parsons: Thank you, Caleb. Madam Mayor, Members of the Council, a pleasure to be this afternoon with you. This -- this continues to be a topic that -- I think this is probably the third or fourth time that I have come before this body to talk about amenities and Meridian City Council Workshop May 8, 2018 Page 18 of 70 open space and so I will -- I will do that in my first part of the presentation and, then, there is some -- two other items that I want to share with you, one in regards to irrigation facilities and the other one in regards to -- that we are trying to revamp our staff reports in the future, so that we can get you the most pertinent information as you guys make decisions on land use applications. But my first part of my presentation is part of the amenities and the open space. I think we heard from this -- this Council -- you can see that the city is experiencing a tremendous amount of growth and every City Council hearing -- P&Z hearing, City Council meeting, we keep getting these subdivisions that our Council may not necessarily want to approve subdivisions with bare minimums, some do, some have a different opinion, and so we want to kind of lay out some context for you as to kind of where we started with our open space when we first adopted the UDC and what changes we have made throughout the 13 -- 13 year life cycle and share with you what's currently regarded as an amenity in our -- in our ordinance. Talk with you about some potential code changes that are -- again, they are in rough form, but ultimately we want to meet with our UDC focus group and share those changes with them and get their buy in and their input as part of those changes and, lastly, share with you what others in our -- our neighboring cities are doing around us as far as their code requirements for open space. So, quickly, on an our open space and a quick overview of what we have done the last 13 years since the adoption of the UDC. So, when the code was first adopted we only required a minimum of five percent open space for subdivisions that were five acres or greater. In 2007 when I first came on board with the city we did process another code amendment and realized that that may not be enough, came before this body and we asked that you approve that code amendment and increase it to ten percent and that is current -- the current standards that we apply today. In 2016 we actually had a developer that came before you, proposed a larger lot subdivision, and as part of that development they also proposed an amendment to the code that when you had larger lots that you could take advantage of a reduction in open space, but you still have to provide the -- a certain amount of amenities and as part of that amendment we didn't allow them to count the -- any arterial street buffers or collector street buffers. And, then, recently through -- as you and I and staff have had discussions about our common open space and site amenities, we decided on a point system -- many different ideas on how we could better assist the community on getting more consolidated amenities, plus better open space and a better amenity package for our subdivisions and so we recently opened up our open space and amenity requirements to be eligible for what we call an alternative compliance process. So, that means that gives the developer flexibility to do something -- either less open space, but a greater amenity package, or more open space and less amenities. Again, it was open to staff level approval whether it was equal to or better than what current code is and so this is current and so this is currently how we are operating today. When I go -- I won't go through all of the amenities, but in the UDC it broke down into two types of amenities, recreation -- or quality of life amenities and, then, recreational amenities. So, everything on this table before you this afternoon is what would be counted towards an amenity under our current code standards. I would let the Council know that I did not look at the other communities as far as what they required for amenities. Again, I was tasked with looking at open space primarily, but at least I thought this would give you a clear picture of what we require as part of an open space and some -- or as amenities Meridian City Council Workshop May 8, 2018 Page 19 of 70 and as we have discussed at previous meetings, we all agree that certain amenities have a higher price tag than other amenities. So, how do we adequately put a certain weight to that and what makes it better than more -- one better than the other and I think that's where we kind of got bogged down into the weeds and we came up with that alternative compliant process. As I go to the recreational amenities, again, it's almost the same thing. There is what's kind of looped into -- grouped in with this is we have private amenities, along with some of our public amenities, so in our code we do allow developers to count public amenities and that would be fire stations, school sites, parks, that can also count towards somebody's amenity package or their open space as part of their development. In this next slide is -- is some of the changes -- I think consistently I -- Council Woman Milam, we have heard that you want to have more open space and consistently have developments that meet the bare minimums and so my first blush at looking at what we currently have on code -- and I have some examples to kind of explain what I'm -- I'm doing here with these proposed changes. So, I won't go over every word for word what I'm proposing here, but what I'm trying to -- attempting to do are -- or staff is trying -- attempting to do is trying to take out the context of a street buffer -- I mean we all want beautification along our streets, but necessarily that's not really a usable space for a subdivision. So, that -- is that really something that we should count towards open space. So, in these proposed changes a lot of the things that I have struck out and underlined or -- and added would remove the requirements to count open space along arterial roadways and collector roadways in certain instances. The other thing that we have always struggled with as staff is when we have those open detention ponds as part of a subdivision. Our code does allow us to count those swales as part of open space if they are designed in an appropriate manner. That -- that's worked well in -- in some cases and it's worked poorly in others and, again, I have some examples to share with you to kind of explain why we are going this direction. The other reason why we think eliminating the collector roads and the arterial street buffers as part of the open space, as it may allow for a greater flexibility or a greater consolidation of open space. Internal within the development that those residents can recreate on. So, if that isn't part of that equation, then, by virtue of eliminating those two items a development may have an increase in open space. So, I have to give kudos to Brian McClure in our office. Again, I think you guys hear that on a regular basis, but he does a fantastic job for us. So, as he and I and the rest of the staff here worked on coming forth with some of these changes, we are trying to demonstrate exactly what would count as open space. So, the example on the left-hand side would be an example where a collector street buffer and an arterial street buffer would not count towards the open space. It doesn't guide anybody to a place of recreation. The example on the left -- or the right-hand side you can see here that there is a connected pathway that gets you to a more centrally located entry, so now that we have a boulevard or street buffer look into a central usable open space, staff believe this gives clear direction and it shows -- it adds value, because it's kind of part of that beltway to get you there. It's guiding you to something that's part of that amenity. I also have some examples of some subdivisions that would comply under these standards and some -- some of the things that we are trying to avoid and some of the things that we support it and kind of support what we are saying with these proposed changes. So, this example here is what we -- what's called Chester Subdivision. It came before you in 2012. I have Meridian City Council Workshop May 8, 2018 Page 20 of 70 highlighted a majority of the common open space lots that were approved as part of this development. It didn't meet the ten percent open space as we currently have it in code today. You can see by this example that a lot of the open space is disjointed, not very well integrated, not very well connected, so in our opinion this isn't a very good use of open space for our community, but it still met the intent and met the landscape ordinance and the amenity section of the code. What I would point out to the Council -- Mayor and Council on this particular exhibit, too, this larger lot along Pine Avenue and the one along the southern boundary are those detention facilities that I mentioned that we are striking and removing -- or not really striking, but it has to be designed in conjunction with a larger open space, so that it's integrated, not just a standalone detention facility. You can see here that this isn't a very attractive open space for the residents. Here is a good example of what we are trying to do. So, this is the Kingsbridge Subdivision that was approved in '13 or '14, I believe, and this particular project does have a collector street that comes into the development. It does terminate in about a quarter mile within the development, but it does lead you to a centralized open space for the residents to use. Also in this example you can see where there is a club -- or a pool and another recreational open space for the residents to use. So, this is a good example of what we are trying to do or what I'm sharing with you today as far as -- as an open space and, then, here is another one as well. So, again, some pros and cons to this. We still have to vet this out a little bit more with our UDC focus group, but I at least wanted to give you some examples on how -- at least we envisioned those code changes to look moving forward. I would also mention to Council, as I was preparing for today's presentation, I did a quick survey of our City of Meridian subdivisions. You know, we have GIS, we have the ability to look at an aerial and even Google Earth. If you look -- I looked at developments that predate UDC, developments that post date UDC, and what I'm -- what we tend to find -- and I think what the Council could -- would possibly agree with me that if we look at a Lochsa Falls or a Paramount, if that's something that we truly like for our community, those -- those particular subdivisions were approved under a planned unit development. So, a different code, a different process. Everything that we are getting now under our current code and the way it's written, sometimes we have developers that go the extra mile and go above and beyond our expectations and sometimes we have those that meet our minimums. So, I think my recommendation at some point we probably would want you to look at how we can incorporate our PUD standards and how we can make that a better tool for our staff to use in the future to get the open space and maybe a better, more innovative design for the community than just the bare -- bare bones subdivisions with possibly disjointed open space. I will stand there for any questions that you have before and, then, get to my next -- if you have any comments on -- on that -- on what I have shared with you so far. De Weerd: Council, any feedback at this point? Okay. Parsons: Okay. So, now the last point -- caveat for this is what are other jurisdictions doing. So, today I was tasked, I went through some of the other subdivisions throughout the community -- or some of the zoning ordinances throughout the community and I was able to -- our neighbor to the west is actually requiring 15 percent, Meridian City Council Workshop May 8, 2018 Page 21 of 70 but only with the planned unit development. They do not have an open space requirement for a regular subdivision. I went to the city of Eagle, our neighbor to the north. They require 18 percent for all of their residential districts and 15 percent of it has to be open -- developed as active open space and they specifically defined that in their code and I have that printed off is you would like me to go through that or provide that to you after tonight -- today's presentation. The city of Boise is a little bit different. Their code is pretty lengthy and cumbersome. But in reading their code they also have a PUD process and they require a minimum of ten percent open space. If you go through just the subdivision review process they do require landscaping along their streets for beautiful long local -- excuse me -- collector roadways and arterial roadways, like our ordinance, but what's different with them is they actually require that you set aside ten percent of the net lot area as part of open space. So, they count buildable lots towards open space as part of the development. And, then, Kuna, they didn't really specify any specific open space, but their code says that their commission has the discretion to determine whether or not there is appropriate open space in the amenities of a development. So, that's kind of a broad opened term as what is appropriate for -- for a community. So, with that that's all I had to share with you today regarding the open space and amenity package or some of the proposed changes and kind of where we have been and, hopefully, where we are going and what other jurisdictions are doing. I will stand for questions on that portion and, then, share the other two items with you. De Weerd: And they don't have definition of sufficient or suitable. Parsons: Madam Mayor, I did see that. No. I would point out that I think this Council also as staff -- and we haven't gotten to this, but it's something that we should share with our UDC focus group moving forward -- is a lot of times a community will base open space on the number of units that's proposed for a development. So, for example, if we have a large -- whether it's multi-family or a joiner lot subdivision, is ten percent adequate or is 15 percent adequate? I don't know at this point. But certainly that's something I think was thrown out and put on the table at one point as well. So, we are looking for a little direction from Council as we proceed through some of these code changes. De Weerd: So, Bill, your conversation with Council is first, then, you will take it to your stakeholder group with the UDC? Parsons: Madam Mayor, Members of the Council, that is -- that is correct. De Weerd: Okay. Council, any comments? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Thank you, Bill, for doing the work on this and I know you didn't find out about Meridian City Council Workshop May 8, 2018 Page 22 of 70 what the other neighboring communities are doing about amenities, but it seems if we are going to -- if we are opening this up and we are going to make some changes, we really should look at the entire broad spectrum of -- of what we are doing, what everybody else is doing. So, if you could get that information that would be really helpful. I like the way Eagle does it. De Weerd: Mr. Bernt. Bernt: Two questions. Thank you, Bill. Two questions. First question is on the average -- and I know you can't get exact and I understand that, but on the average how many -- what's the percentage of open space when -- when we include like that the beautification along the roadway -- arterial roads and such? Parsons: Madam Mayor, Members of the Council -- Bernt: On the average. Parsons: A good question. Yeah. It just depends on how much street frontage you have. Bernt: Think like a medium-sized subdivision. You know, nothing like Paramount size, but nothing, you know, smaller, but just average'ish. Parsons: Well, the way the code is written currently, 50 percent of the arterial street buffer counts. So, you -- if you have a quarter mile of street frontage and say it's -- it can count towards the -- you only can count 7,500 of it. So, that could be a quite a bit of open space for that subdivision. Bernt: Okay. Parsons: The collector road you count all of it currently. So, again, we don't have a lot of midsize subdivisions that have a collector running through it, so it's -- Bernt: That's true. Parsons: But on average it -- I don't even want to try to speculate on that for you, Council Member -- Bernt: That brings more clarity. Madam Mayor, one more follow up. De Weerd: Uh-huh. Bernt: So, the second question that I have -- I just lost it. What was my second question? Let me think. It will come back to me, hopefully. De Weerd: No worries. Any other questions or comments? Meridian City Council Workshop May 8, 2018 Page 23 of 70 Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Bill, can you pull up the -- the neighboring jurisdictions and talk about their open space? The requirement from Eagle about active -- what's to be developed as active open space. At first blush that seems very intriguing and I don't know if you can share -- are there any pitfalls or areas of caution that we need to be aware about maybe entertaining something along those lines where you have a certain amount of open space, but a percentage thereof be allocated as -- as active open space? And the only reason why I asked because I think we have seen -- I think at least twice in the past year kind of a drainage area kind of identified as part of their open space and maybe it's a volleyball court, maybe it's a -- I don't know, a facility for cats. I mean talk to me a little bit about any concerns that we need to have if we were to be wanting to entertain something along those lines. Parsons: Sure. Madam Mayor, Members of the Council, currently our code doesn't define what -- we define open space, but we don't define -- break it down as to what's active and what's passive and I think if -- it's hard to get back to the text, but I will go back to my slide and I think that's -- that is some of the concern that we have, Councilman Cavener, is that a lot of times too often we do see a detention pond that's a stand-alone pond, but because it's designed appropriately it can count and so if you look at item number seven and in the lower right-hand corner, you can see that if -- if we are going to count a detention facility it has to be designed appropriately. But also incorporated into a larger open space, so that we don't get that same -- that same situation, because we don't -- we want to try to avoid that. So, we think 20,000 square feet is a good number in order to have some active open space or active activities to do stuff. But, again, we also want it visible from the street. Or if it's a multi-family development it's visible where you could see it from -- so, it's not walled off from the police or we don't have any CPTED issues with them. We went eyes and visibility on it. I don't think there is any fatal flaws, but I certainly believe we should probably add to our definition section what we want to see for active open space and what we consider to be passive open space. Cavener: Mr. President? Borton: Councilman Cavener. Cavener: One other additional question. Bill, did you or staff or anyone that you worked with on this project discuss separate open space requirements for, you know, a higher density, so, you know, a higher threshold for apartments versus single family homes or anything along those lines? Bernt: That was my question. Meridian City Council Workshop May 8, 2018 Page 24 of 70 Parsons: Council Member Cavener, we touched on it briefly, but nothing was really discussed that we could bring forth with you today. As I mentioned to you, that's something that we were looking for you on some guidance on that, as I mentioned, I mean typically if you have a 200 unit apartment complex it's -- again is ten percent enough or is 15 the right number? We don't know, but we sure want to get our take from our stakeholders, too, but we would like some direction from our Council moving forward. Hood: Mr. President? Borton: Yes. Hood: The other thing I would just throw out there along those lines, if -- we had a conversation and, again, like Bill said, we didn't spend too much time on it, because we weren't quite sure how to -- how to measure that or what -- what would be appropriate if you base the amount of open space or amenities on -- on a density or on number of units, but we did talk about it. The other thing that's sort of along those lines, again, that you all have talked about before and asked us to look into that we did -- and it still may show up as we get working with the UDC focus work group is when the projects are located next to larger parks does it still make sense to have ten or 12 or 15 percent open space if you are co-located next to Settlers Park. Maybe we say, hey, up your amenity game, we recognize you're sitting next to a, you know, Hillsdale Park say. So, those type of things where there is a public parks. So, we haven't incorporated that. it's something we talked about. I would like to vet that a little bit more with the development community and see if they have some ideas, if it's a quarter of a mile, instead of ten, five. But the expectation is another amenity or something. I don't know. So, I just wanted to also throw that one out there that we didn't have a solution, but it's still out there and we will still, you know, kick the tires on it and see if we can -- if that isn't part of the solution, too, so -- Bernt: Mr. President? De Weerd: Mr. Bernt. Bernt: Mr. Cavener actually asked the question that I forgot, so thank you. I appreciate that. But I did think of something else as well. Any -- any thought or any vetting on the difference between, you know, high density, you know, developments in urban areas versus suburban areas? And what I mean by that is it would be difficult to require, you know, ten, 15 percent open space in a development in an urban area downtown Meridian, as opposed to something that's out in more of suburban areas, maybe something to think about as well. Something I just thought of. Hood: So -- Mr. President and Councilman Bernt, yes, we have talked about that. Not so much as we were looking at the amenities section -- actually, I'm going to touch on that a little bit later in this presentation. We are talking about infill incentives potentially Meridian City Council Workshop May 8, 2018 Page 25 of 70 and I will also just -- just call to your attention as a refresher -- this wouldn't kick in unless you're five acres or greater. Bernt: Yeah. Hood: So, if you're really -- some of these smaller in-fill pieces we don't require open space and amenities. It's only for five acres -- five acres or larger. But, again, when we get to the in-fill section we got a little bit more on that, so -- Palmer: Madam Mayor? Milam: Madam Mayor? Oh. De Weerd: Mr. Palmer. Palmer: Madam Mayor. It's easy for Council to imagine a world in which we had greater requirements and better -- bigger, better projects just kept coming before us with those greater amenities or greater open space. Whether that is or isn't the reality after we were to make a change, one thing that is for sure is that if we reduce the profitability of a particular piece of open land, we are also devaluing that property for our Legacy residents who have been here longer than any of us and so as we go through this process I would just ask Council to keep that in mind, that if -- if we are going to reduce the profitability by increasing the requirements of a piece of property, we are lessening the property value. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Bill, as we go through this as well, something else that I have mentioned in the past is -- on amenities and densities. So, as opposed to just looking at acreage, the higher the density I think there should be extra amenities and -- otherwise, you have too many people trying to use those couple of things that they are required to use. Parsons: Council Member Milam, just for clarification on that, I want to share with you that typically under our specific use standards for multi-family development, the more units you add the more amenities you provide and the more open space you provide based on the number of units you're increasing. So, is it -- is it your intent to look at that for single-family developments specifically? Milam: Both. De Weerd: Well, in light of some of the conversation I -- I look forward to hearing from your stakeholder group some of the discussion on these different elements and finding that balance of what is fair and reasonable. The city has a vision statement and focus areas with definers that have been a priority -- priority to former councils and -- and the Meridian City Council Workshop May 8, 2018 Page 26 of 70 current Council and so in order to be that premier community and as we look at development we want to make decisions that are the good of the whole and -- and those have been the guiding focus and strategic areas that decisions have been made and should be made. So, how you can find balance to that in using the feedback from our stakeholders will -- will be very important to seeing what -- what is reasonable that -- that meshes with the direction that -- that we are going as a community and maintaining that character that has been important to the residents that live here and have moved here. So, there is a balance. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just a couple of quick comments for what it's worth. The work is clearly ahead of us on this. Your -- at first blush the proposed changes with regards to the -- the buffer and the inclusion of the pathway segment and the directive to open space I think is a great -- more restrictive, but practical kind of repurposing of those uppers for applying as available open space. Same with the storm water detention facilities as to what should and shouldn't qualify. Those both seem to make more sense and try to capture what, really, the intent of the open space amenity requirement is, so those both make -- make good sense. On the -- one of the items that seemed important not to dilute or lessen the requirements necessarily, at least from my perspective, but to provide additional flexibility wherever we can and I want to -- you know, the list of active or passive intended uses, you know, has the included, but not limited to language, but, you know, there is communities in the valley and, you know, throughout the west in the country which might have additional, you know, baskets of goods that you -- you can choose from to incorporate into a community and the more we can encourage flexibility and innovative design, but still capture that fundamental goal, like the Mayor said about a quality designed community for the benefit of all the residents, that would be really helpful to capture and we have seen some of that come in in some of these types of amenities, whether it's a pickleball court or bocce ball or Lord knows what. But include that type of flexibility in addition to the rest of the changes that you're -- you're proposing. De Weerd: And I think that's the bottom line is getting that flexibility to be more creative and maybe offer more quality in the amenities that -- that we are getting. Certainly I wouldn't want to take away, too, from the -- the curb appeal on what the -- the landscaping buffers are, so it's seeing how you can encourage different developments than we have seen through that creativity and flexibility that Council Member Borton noted, so -- and I did think that the -- the change that was done in 2016 to -- to recognize that the lower density does have that usable open space, it's just privately used and I -- I think we need to -- to continue that, because I -- I do believe that we had this conversation in the directors meeting today that these estate lots as we attract different corporate partners and -- and larger business have a desire for their executive team to live closer to where their business is located and if we don't have that kind of opportunity for that, we -- we could lose that corporate headquarter as well and I can Meridian City Council Workshop May 8, 2018 Page 27 of 70 think of two incidences where that has happened. So, we do need to keep that in mind as well. So, how we can encourage more estate developments and protect the investments that, you know, then, get a higher density or -- or something that's not compatible locating next door to us. If that makes sense. Any other comments? Okay. Well, I think you got a lot of dialogue and -- and you can have further dialogue with the stakeholder groups that some of them are listening to this conversation. Parsons: Just one clarification, another -- just one comment and, then, just one -- some more clarification from Council as we -- as I move to the next two items. But, first of all, I know we spoke with you a little bit at the joint P&Z hearing -- or Council-P&Z meeting on the -- on February. Always keep in your mind that when annexation and rezones -- you have that discretion to require more with those types of applications. So, if there is a subdivision that's coming through concurrent with any other rezone or an annexation, if it doesn't meet your -- your design criteria or your amenity package or your open space that you had hoped for something or thought that it didn't meet the community's values, you always have the option to -- how to prove that or give you greater flexibility to -- you have more discretion with that type of land use application. So, I know our P&Z is -- is taking to that a little bit more and paying a little bit closer attention to those to have that flexibility as well. De Weerd: Thank you, Bill. Parsons: So, the next item that I wanted -- oh. And, then, the last -- for clarification would you like us to look at our PUD process as well or are you comfortable just focusing in our amenity and open space? De Weerd: Frankly, I loved the PUD. I don't know what the development community felt about it, but you got a bigger look, you had a larger picture, and I think it did give more flexibility to the development community to do something a little bit different than -- than they would have otherwise. So, I -- I'm a fan of the PUD, but that's probably because I have been around here -- I have seen how it works. Parsons: Fair enough. Thank you. So, the topic that I quickly want to brush over -- or at least discuss with you is in our code -- in the UDC we -- we have certain parameters where staff can make some decisions, Council has the ability to do some waivers as well and so one came to our attention from this body as far as -- a lot of times you will have a developer that comes forth with a subdivision, he has a pretty -- he has an irrigation facility on his property and the code allows you to grant a waiver and so we direct the applicant to -- in their narrative to you and in the staff report, we -- we share with you that they requested a waiver to tiling a facility, because of either its size or they want it as a -- an open amenity or water amenity. So, I'm looking at the code where in a couple instances it wasn't explicitly approved by Council that way and so it -- the project -- the findings had to be pulled off that Consent Agenda, so that we could clarify the record, so that we wanted to make sure that it was Council's intention to have either leave that -- to leave that facility open and so this particular item -- currently the way it's written in code, the City Council has the ability to grant the tiling of ditches when it's a Meridian City Council Workshop May 8, 2018 Page 28 of 70 large capacity facility. So, typically a 30 inch -- 38 -- six inch pipe facility or greater is what we use as -- as -- as a gauge for that and so we would like to get -- to try to streamline that process a little bit we would like the -- at some point to, again, vet this change with our UDC focus group and, then, maybe give the director the ability to waive those larger capacity facilities as part of their process as they go through their subdivision approval with the P&Z Commission and the city. Any concerns with that request from staff? De Weerd: Any comments from Council? No? Parsons: And, then, my last item to cover for you today is in -- I kind of touched bases on it -- is we are currently -- you will hear a lot of exciting things this afternoon about what we are trying to do in our department and so it is a good segue and we take this as an opportunity to say, you know, what can we do better as a department? How can we streamline processes? How can we improve processes? And so this has always been on our radar for a long time since the inception of Accella and we have always wanted to create a staff report writing feature out of our Enterprise software, one, to help our staff; two, to help increase consistency and, three, to get you accurate information so that you can make the right decision on land use applications and get you the right information to make that and so currently I'm working with IT on some of our administrative staff reports that you necessarily don't see, it's just we do have -- based on whatever is allowed, whether grant -- authority is granted to the director through the UDC, but we have recently discussed revamping our hearing level staff reports. We have had an active ticket in with our IT Department for almost two years now and we feel given the change in climate that we are going to share with you this evening that it's maybe an opportunity for us to look at this and take it seriously and see what we can do to bring back a template for you guys to look at. Nothing's generated yet, but we certainly want to bring it back to you, get your buy in on it before we implement anything specifically, but I did just want to share that with you, that we are trying to streamline that and help you get that information on the forefront of our pages and not inundate you with a 50, 60 page staff report. We all have busy lives and busy schedules to try to get that information sooner and quicker in the staff report, so that you all have the right information. Hood: So, Madam Mayor, I'm going to continue the rest of the presentation and talk about parking a little bit. That's another one of the issues that has come up over the past several months. Working with both Joe Bongiorno and in fire, as well as our -- our planning division staff over the last several weeks, just as way of background we currently require for multi-family projects for one bedroom units one and a half car parks. For two and three bedroom units two. For four or more three. We don't get too many four plus bedrooms in multi-family units, but there they are. So, that's one thing is multi-family is an issue and, then, also restaurants and bars -- or, excuse me, restaurants -- what we -- yeah. Restaurants and/or bars I guess I should say. It's not always restaurants and bars. But those are the two main parking issues. So, I'm -- I'm going to kind of jump in here a little bit on multi-family. And so we -- we took the opportunity actually, again, the fire marshal looked a lot at what other communities were Meridian City Council Workshop May 8, 2018 Page 29 of 70 doing, discussed it, it seems like we are in pretty good alignment with our multi-family car parks. If you -- again, if you look at kind of what we are doing in the valley and even in the region. The one change we would propose -- and I don't have anything to show you -- but where it really seems to be an issue is where we allow garages to count towards those required car parks, because we -- we see people tending to use those for storage and, then, not for cars. So, then, they still have to park a car, but, yet, their stuff is in the place that we counted as a parking spot, but they can't use it as a parking spot. So, what we are going to propose to the UDC working group is a clarification. We don't want to discourage garages, because that can be a nice amenity for a project. A lot of times they can look nicer than -- than carports and those types of things, but we need to have some assurance, then, that they -- they are policed and get -- you know, are maintained for that. Or when garages are proposed have a higher requirement for car parks for that. So, again, we don't necessarily have the solution and as far as numbers that I can show you, but that's kind of our approach, where our approach will be -- will be to address projects that have garages for multi-family, because that seems to be where the offenders are there. Then moving into the -- the bar-restaurant issue. So, again, by way of background, the city currently requires one car park for every 500 square feet of gross floor area. Just a little bit of philosophy on this. When we developed the UDC back in the day we didn't believe that as government -- and this goes for a lot of the things we do, quite frankly, that we know better than the property owner what they need. So, we put one per 500 as like a, hey, you need to think about parking. You at least need to have one per 500, because that's not very many car parks. We are getting way more than that on most of our projects. Again, as the business owner, developer, you generally have a good idea of how many car parks you need and that's what you are going to provide. We shouldn't be telling you how many car parks you need for your business. You know what type of business you have. Some businesses do require more than others. Generally you should supply that. So, again, one per five is light. Granted it is. And that's, again, our philosophy back in the day was why would we tell everybody how much parking they should have. They provide the parking they need or else they are not going to probably run a very successful business. We have run into some issues with that with some successful businesses, because they were maybe not expecting to be so successful. One of the other common things we see where there are these issues sometimes is in multi-tenant buildings. So, it doesn't tend to happen when it's a standalone restaurant building and they are the only tenant. It does tend to happen when it's -- again, it's strip mall type of a place and a restaurant takes up a tenant space or two in there and, then, there is a crunch at lunchtime and dinnertime. I have got some pictures I will show you about that -- with that real quick. Just to kind of cut to the punchline -- will you post that exhibit, please, Bill? Just to kind of cut to the punchline with restaurants and bars, what we would propose is to change our standard -- again, if you looked at that table, it's also in -- in the packet prepared for tonight, but one per 250 is really still in alignment and really still on the lighter side of what everyone else is doing in the region for retail, restaurants, bars. In Kuna they actually do require more. The one that's less is in Caldwell. Caldwell requires one per 300. Everyone else is either one per 250 or less. So, we are not proposing super restrictive or more car parks with going to one per 250. Again, we are pretty much in alignment with what peers are doing that way. I'm not Meridian City Council Workshop May 8, 2018 Page 30 of 70 going to spend too much time, but I do want to show you just a couple of pictures to illustrate this and, Joe, feel free to jump in if you want to narrate some of these as well. I will just -- so, the first one is the Heron Village project. So, this is off of Meridian Road just north of -- of Cherry Lane-Fairview. Garages -- again, this is one where garages are being used for storage instead of parking. I just want to give you a little bit of context here. So, there are 27 one bedroom units, 83 two bedroom units, which means that there should be 207 car parks required. They actually are providing 244. The problem really is that 68 of those are in garages I don't know how many of those are actually being parked in, but I'm going to say, just because of the parking problem we know, that a large portion of those are not being used to park cars. So, you were getting spilling out in to the drive aisles and parking, which were fire lanes, and you had fire trucks that couldn't get by in case of emergency. There is parking on Blue Heron and so that's where -- where cars are parking. You can see them in the aerial there. Which is okay. I mean parking alongside of the street is okay for overflow. That is a legitimate tactic to address, you know, when there are visitors and things. You do not want them parking in your fire lanes. Not a good idea. Or double-parking, those types of things. So, again, this just, hopefully, drives home the point of garages, nice amenity, maybe not so good when you're looking at it for counting towards your required number of car parks. Did you have anything you wanted to add? Bongiorno: No. I think you hit it great, because Blue Heron was one of the first trouble areas that we had and we ended up having to go in and get management to paint all the curbing red, because we had two instances where the fire trucks were going and responding to calls and they couldn't get through, because the people were parking everywhere. If it looked like a parking place they were there. So, now people go by Friday night or Saturday night, you know, at 8:00 o'clock Blue Heron is completely packed with cars. Hood: So, just moving on -- and, again, we have a couple of successful restauranteurs here. You have got Gino's and Rudy's. It looks like there may be should be enough parking, especially when you look at this aerial, but, again, there is a -- there is another issue with overflow parking being used currently, because this parking lot fills up, particularly in the evening times when most all these businesses are still open and there is that -- the conflict or the fight for -- for those limited parking stalls. I'm not going to spend time on all these. The Curb is another one. Again, multi-tenant. A lot of parking going on. The new Cap Ed building along this -- this private drive, which isn't wide enough, and dirt parking lots that aren't improved or intended for parking out there. Bongiorno: This -- that particular one is the one we are having problems with right now. You have two successful businesses. You have The Curb and you have Red Pavilion Restaurant, which is right there also. Not very many parking places in that spot. So, typically, on almost any evening now that back road there behind The Curb is parked both sides and we had a Meridian police officer go back there and he measured between the cars. It's like ten feet and it's -- it's not enough for the fire truck to make that corner to do that and, then, plus when it starts filling up they fill up Spring Valley as well going up to Overland, which is also a fire lane. So, I'm working with the owner of Meridian City Council Workshop May 8, 2018 Page 31 of 70 the -- the complex to paint and sign those curbs back there. I highly recommended that he -- that undeveloped dirt lot back there turned into a parking lot and he's like, oh, no, I'm going to put another building there. So, that's the kind of stuff that we are hopping that we can avoid. Hood: So, again, I said I wasn't going to highlight all of these that are in the packet, but I do want to just highlight one more, because they aren't -- it doesn't seem to be attributable to being restaurants or -- or bars and that has to do with Everest Lane. This last year we had some -- a new project come in here. In this aerial there is some assisted living units going in there. But already in this complex -- I didn't pull the parking calculations for square footage, but they are going to be near our minimums and people are parking out on Everest, which, again, is not wide enough to accommodate that parking and they are spilling out into the streets. I believe even into this just adjacent neighborhood. So, a case could be made. This is -- this is the one outlier that I'm aware of where it's not restaurant or -- or food service generated issue, this is chiropractor, music studio, gym. Bongiorno: Those three tend to take up the whole space. Hood: But for the most part -- again, if you look at most of Meridian this seems to be an outlier where I don't -- I don't believe it's necessarily warranted to change our car parking requirements for every nonresidential to everybody needs to do one per 250, because you may have some chiropractors office or optometrists or others that really only needs one per 400 or 500 even. But it does happen occasionally. I mean you can get -- get them underparked. So, if we wanted to go there and just change our standard across the board for all commercial businesses to say one per -- one per whatever you wanted to say -- one per 250, we potentially could go there. It's not what we are recommending, again, because most of the issues tend to be tied to food service and multi-tenant buildings. The other thing I will -- I will just close with this that -- that could be an issue that I just, again, kind of -- playing this out a little bit, if we do change it, is we do oftentimes do get restaurants moving into multi-tenant businesses that weren't a restaurant before and the footprint is set, the lot is developed out, now all of a sudden we say you need twice as many car parks as what are there, are you as Council prepared to support us as staff to tell businesses -- restaurants you can't go there. You don't have enough parking per our current parking standards. So, for example, it's built out as an office building and they built it one per 400. It's served them fine. Now all of a sudden you get a deli moving in there and we say, oh, the standard is one per 250 now. They don't have anywhere to put any parking. It's built out. So, we will say, no, you cannot -- as a business in that district you can't go there because you don't have enough parking. So, that's just an issue we have identified. We think it's -- it's fine for a Greenfield development or where -- you know, where ever we have got vacant lots, but what do we do about where a new restaurant wants to go into a vacant tenant space and how do we retrofit those? Do we still use those standards or are we okay grandfathering them in with whatever is on the ground. So, some things to think about. We will bring that up again with the work group, so I don't need -- and I will take feedback now if you have it, but those are some things that we are kind of -- similarly Meridian City Council Workshop May 8, 2018 Page 32 of 70 with the shell and core, we get -- we get developers that will build a whole building out, not knowing who the tenants are going to be, and build it to a -- just a regular standard of, you know, one per 300. Well, if they didn't build it with enough and they get restaurants going in there, are we going to say, no, you can't occupy that for a restaurant. It's got to be -- so, again, somewhat rhetorical. If you have any feedback, though, I would take it at this point. So, again, I will -- so, if you have anything else you want to -- there is more information in the packet, just to -- this one is important, but kind of just blow through it. So, just to take to Mr. Bernt's -- there is some information in -- in this section as well in the packet about suburban versus urban developments, too, and how we would treat that for -- particularly for multi-family, so -- De Weerd: Well, Caleb, you -- you bring up a good point on the new business coming in, not knowing what the parking situation is or what they built it to. I think it should be grandfathered, but there should be some kind of statement that they should at least be cautioned on or with certain uses to work with the building owner to find alternative agreements, what's nearby property owners, or to address parking situations. And I think that's what happened over there by where Rudy's -- I think still is on Overland or even you look at where you have the Subway sandwiches and -- and Dutch Bros, there has been a conflict in -- in that regard and it causes business-to-business strife and -- and, of course, they come to the city looking for some remedy and -- and what do you do. So, I don't know what the right answer is to that, but there needs to -- you working with the building owners and maybe some buyer beware type of conversations, too. I don't know. Bongiorno: I agree. And that's -- the picture he's got up here is -- is an excellent example of -- this one is way under parked, because you have got the -- Fat Guys Deli is there, which is super popular, plus all the other shops that are in there that are doing very well and people basically -- right now they are spilling over into that -- what used to be the Broadmoor parking lot, which they are now turning into a school. So, that's no longer going to be an option. So, this particular area -- I mean maybe we need to redo some of the green space and turn it into a parking lot, because we -- it's underparked. Just throwing that out there. But -- so, I do appreciate Caleb and the whole planning staff working with me on it, because my -- my one year anniversary as the fire marshal was last week and that first week I got hit with Everest. Like I all of a sudden became the parking guy and so we have been working through this, working through this, working through this and I finally asked Caleb, like can we change this? How do we do this? So -- and I appreciate him working with me to try and help come up with a solution to some of these problems that we are having. De Weerd: You always -- parking problems are -- are nice to have because it means good business. Bongiorno: Yes. De Weerd: But when there is a critical incident or event. It's -- it's not so good. Meridian City Council Workshop May 8, 2018 Page 33 of 70 Bongiorno: Right. De Weerd: So, it's trying to find that balance. Bongiorno: And do have -- we have some great businesses. You know, Homestead Bar & Grill is another one. That place is packed and they are doing phenomenal and they have great food and -- I mean there is just many, many examples in our city. De Weerd: So, if people think of any comments or -- or ideas that -- that come up, please, feel free to -- to share. Hood: So, moving along, then, zoning designations and names. So, as you all know, this is something that -- it's been a struggle for us. We don't have the solution, but I just want to give you a little bit of an update that -- that we think maybe it's helping some of the confusion about comp plan, feature land use designation versus zoning and that correlation. So, since the February joint meeting staff has made the title slide for each Council and Planning and Zoning Commission. That table matrix that I'm sure you're familiar with now is here today again and we also have a handout on the back table that is available to folks that are here to testify, so that, hopefully, they can educate themselves while they wait. We also use in our office for people that have questions that way. So, we are ever trying to educate folks on the understanding how that relationship works. We also are going to be talking -- furthering our conversation with the UDC focus group and even individual developers on what we can do potentially to either change or -- or better align our zoning names and numbers with the comp plan, so maybe it's more intuitive. We have had this conversation before. But I just wanted to let you know it's still a work in progress. We don't have that solution, but -- but continue to have the dialogue about, you know, does R-4 mean four dwelling units per acre or if it's low why is there a range. Why can't it be this and trying to figure it out, so it isn't so confusing. So, again, if you have comments I will take them. I'm not necessarily looking for any feedback there, that was just to let you know we are -- actually tomorrow I think meeting with a developer to talk some more about this and we will put it on the agenda for the UDC work group. Infill incentives and density bonuses. I think this is actually something more that the Planning and Zoning Commission -- one of the commissioner members brought up, but just wanted to let you know that we hope to address this somewhat through the upcoming Comprehensive Plan process. We do have some thoughts on this. I touched on it a little bit or alluded to it a little bit earlier when you were talking about open space and amenities. In traditional neighborhood districts -- so, take Old Town, for example, here downtown, maybe encouraging more amenities, less open space, without doing the alternative compliance that Bill was talking about that we implemented in 2016. So, just something as a given in a traditional neighborhood district, understanding we can get less open space, but we still want some amenities. We still want something, because you are in a downtown environment, still something where people can recreate or otherwise gather that maybe isn't just a green spot, but -- could be green. I'm not saying you couldn't, but that could potentially be an incentive. This is one we struggle with, though. If it's not monetary and like direct waiver of fees or those types of things, it's tough to have real incentives. Meridian City Council Workshop May 8, 2018 Page 34 of 70 Parking is another one, though, downtown where we can look at parking some more. We already do what we can, particularly, again, in Old Town to limit the amount of parking required, you know, separate from in -- in suburban development. We have some -- but there is more things we could do with parking and, then, also to -- to get maybe some additional dwelling units. Right now in code we allow accessory dwelling units, secondary dwelling units, mother-in-law's quarters up to 700 square feet. We have had a few people approach us about maybe wanting to do something a little bit bigger. So, maybe we can make that 850 or something a little bit larger. There is some prototypes out there now that, you know, still one bedroom, but it allows your nicer kitchen, sitting living area type of a thing. So, maybe bumping that up a little bit more. And, then, again, so it doesn't become so difficult to retrofit those, maybe only require one car park instead of, you know, what we currently have. So, maybe some incentives to maybe it's not additional lots, but having more accessory dwelling units on an existing lot with an existing single family home. So, just thoughts. Again, we need to vet those a little bit more to get density up, units up, but maybe not totally change our code. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Caleb, for something like that is it -- is there an opportunity to carve out that type of change and make that quicker than the Comprehensive Plan, which, you know, has another 18, 20 months to it? The accessory dwelling, for example. Hood: So, the accessory dwelling wouldn't actually be done with the comp plan. That's a thing. We can do that more with the code. So, yeah, that's something if you wanted us to accelerate we could either -- so, I was going to end with this, but -- I mean we are talking probably six months or so to go through this process, if -- you know, this feedback and you're generally comfortable with us engaging with the UDC focus group, I envision probably at least a couple of meetings there. Goes to the Planning and Zoning Commission, comes back to you, ordinance is done -- I mean we are still talking a six month'ish type of time frame here. So, if you want us to pull this out and rush it through, I mean we could do it in still three months or four, but -- but it won't be 18 months I guess is my point there. We -- it's not -- that doesn't have to go with the comp plan. Borton: Okay. Hood: We will continue to look for other incentives with the comp plan. And, then, just in conclusion, we continue to work and be more proactive with ACHD, the school district, and even ITD. We have grown a lot with ITD. They are sending staff to our pre- apps on a more regular basis, which I think is really helping, instead of later in the process. Them disclosing what they need earlier I think has really helped. It kind of hurts the developer sometimes to have them there and they are like you want us to do what? But it's better than them being surprised six months later at the time they are going through our hearings. So, I think that's been an improvement. There is still Meridian City Council Workshop May 8, 2018 Page 35 of 70 improvement to be had in this arena with coordination with other agencies, but I think we have even made some strides just the first part of this year. Continuances. I will just let you read that in here. I'm not going to -- I'm not going to highlight that. So, again, if -- if there is a general consensus that we can engage with the development community and start to put this together and really get the underlines and strike throughs kind of more polished, we will do that and, then, you will see us here in three, four months, five months, something like that probably, so -- I have a couple more items on -- again, this is a -- three unrelated items. That's just one. But the other two are really quick, so -- De Weerd: Okay. Anything further on that? Thank you, Caleb. Hood: So, a 30 second comp plan update. We did have a selection committee that meet and selected a consultant. That is Logan Simpson. They are out of Colorado. We are working with them on the scope and finance and I believe it's up to Legal actually now, the contract language. We are really close. So, my goal is next Tuesday, actually, to bring you a draft scope of work, talk a little bit about how that plays out and, then, the following week brings you the budget amendment and the scope of work that you, basically, have previously signed off on that matches that budget. So, on the 22nd bring that before you. So, just a real quick -- well, I won't read them. They are in there. The folks that are on the steering committee, I thank them for their time and engagement in reviewing the proposals that were submitted. We had three great submittals. Really -- it was really a competitive process. So, that went really well in my opinion and we -- as the director likes to say, saddled a good horse. That's his phrase for Logan Simpson. So, he's -- and I am, too. I'm impressed with them so far, even though they aren't technically under contract yet, they have been real responsive, so that's the quick update there. We would like to kind of piggyback with Steve's event on May 25th at Hillsdale Park ribbon-cutting and the Hill and Beach Boys thing and -- and have a booth there, a table set up that advertises this for the community saying, hey, look for us throughout the summer at Concerts on Broadway and wintertime during our winter festivals and those types of things and kind of start putting it out there, so -- that's -- that's more than 30 seconds, but a minute update on the comp plan. De Weerd: Thank you, Caleb. Hood: And, then, finally, we do have two applications that we would like you to just be aware of that we would like to add to the stable -- now I'm on horse analogies -- for our -- in planning applications, so they are highlighted in yellow on the screen now. We already have two certificate of zoning compliance applications. Our code requires whenever a new user goes in and your use goes in, that they obtain a CZC. So, we have two levels of that now. We would like to add a third level. It's a very -- it's relatively simple for us, but it does still take some level of effort. So, that would be a 133 dollar application. It would be intended for things like daycares, so if -- using the restaurant example, a tenant space is vacant and a daycare wants to move in, there is specific use standards for a daycare that we need to look forward to make sure they comply with. Outdoor play areas that are screened or drop-off, pick-up areas or those Meridian City Council Workshop May 8, 2018 Page 36 of 70 types of things. So, we issue a permit to them saying, yep, you're good for that use, because you comply with our specific use standards. Another example would be anyone that's selling motor vehicles or an animal care facility. We condition them. You can't just put your dog -- kennel dogs don't just go outside. You can have them outside when you're actively exercising them and we put that in their condition and if they don't comply and it's a code enforcement issue, we can revoke the permit. But this is the permit we would issue them to say you must comply with these specific use standards. So, 133 dollar fee. Again, it takes us about -- we anticipate about two hours of research putting the application -- you know, the permit together. So, that's -- this shows you how we come up with that fee. The other application is for a portable sign. So, we have a new sign, which think of most of the signs you see -- and, then, we also have a limited duration sign. The difference between a portable sign and a limited duration sign -- a portable signs -- think A-frame sign downtown, those types of things. We -- we have been process -- processing them under limited duration. That's not technically what they are. So, it's the same fee as what we have been doing, it's just correctly aligning it up with our code and it's technically called, the right name of it, so -- so, those two fees we would -- we would ask. Emily Kane has already been working on this and Brad Purser is Finance. I have the resolution ready next if you're all okay with me putting this on the agenda for next week, these two new fees. De Weerd: Okay. Council, any questions? Concerns? Comments? It sounds more cleanup than anything; right? Hood: It is. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I'm hoping Dave might be here to testify. Give us some comment on it? Awesome. Borton: Caleb? Madam Mayor? De Weerd: Mr. Borton. Borton: Caleb, on the -- these fees, the one -- the CZC, the 133 -- Hood: Uh-huh. Borton: -- without that -- without that addition would an applicant who would fall into that category otherwise pay the 173? Hood: We have that conversation. That's usually -- or the 453, kind of depending. We have -- I think we have done it both ways. But, yeah, the TIP -- if we have a CZC on Meridian City Council Workshop May 8, 2018 Page 37 of 70 file, that's the prior approval, we could do the 173. So, yeah, it's a lesser fee than what we would charge them now. Borton: Is that -- Madam Mayor? Is that kind of the intent to try and carve out some of those areas where the existing fee could be lowered to try and capture less work necessary? Hood: It certainly -- yeah. I mean we want to be -- we want -- you know, where that's our philosophy is to recoup or charge the amount of time or a level of effort it takes to process these permits, so, yeah, if we save -- you know, it's almost an hour or less of time to do those. So, yeah, we don't feel like it's appropriate for us to charge more if it's not taking us that much time to do them. Borton: Yeah. Madam Mayor? Yeah. So, it's not -- it's not a -- a new fee that would be applied to somebody who might otherwise not have to pay any fee -- Hood: Correct. Borton: -- it's perhaps a reduction for certain types of -- Hood: Madam Mayor. Like you said, it's more of a cleanup. We have been charging fees for these things, it's just they haven't directly aligned. We have to issue a CZC. All we have in our toolbox now is two options for CZC, so we have to charge them one of those two. This adds a third that more reflects -- same with signs. Borton: Thanks. De Weerd: Okay. Thank you. Anything further? Okay. Item is 7-C is also under Community Development, but a different division, and I will turn this over to Cameron. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just real quick. Caleb, this report is a fantastic. It's really helpful to kind of guide these process improvements. It's very helpful. D. Community Development Evolution Plan De Weerd: Well -- and really appreciate the heads up opportunity to comment before you start into the process. So, then, if we have a builder or developer in -- in passing say what are you guys thinking on X, we at least know you're even doing it. So, thank you. Cameron. Ariel: Madam Mayor, Members of the Council, it's a pleasure to be with you this evening. I want to just quickly, because I know we are getting late in the day, but just take the opportunity to thank a lot of our staff who is here with us, that have put a lot of Meridian City Council Workshop May 8, 2018 Page 38 of 70 work into this and also a lot of grace and space, if you will, Bruce likes to call it, as we have tried to go through what is a significant change in our -- our department and just want to appreciate staff here and -- and their -- their hard work and you will see a lot of that in this presentation, just the value that -- that our staff brings. Also want to thank members of the -- the city management team. They have been an integral part of this. Finance. Public Works. IT. Just up and down. There has just been a great support for what we are presenting to you tonight. But I also want to recognize our stakeholder groups. We have the BCA -- Dave's here with us. And others. But that's been a critical input in this. So, just want to thank them up front for that. So, we are going to dive in here. This section of the agenda is the presentation portion. We also have prepared the amendments as the next item on your agenda if you so choose to -- to take action tonight. So, just be aware that's -- that's available. Real quick just want to start with, you know, why we are doing this, what's the -- what's the vision and what's the underlying principles that are guiding all the decisions that we have -- we have made to bring this to you and -- and, essentially, what if -- building the cake that we have baked here. So, obviously, we want to be -- have a desire to be -- a commitment to be the best community development in the west and that -- that's our goal that we are driving to. Some of the principles that are behind that is we have the commitment to excellence and, you know, what that looks like to our stakeholders, to our customers is timeliness and quality and you will see that kind of throughout the presentation that -- that that principle in particular is one that is a concern of the status quo, but is also an impetus for what we are designing. Of course we are -- as you heard from -- from Dale earlier, we are committed to continual innovation and process improvement and so it's been fantastic to take a really hard look at the current model and what other models may be out there and doing that due diligence to -- to -- to bring this before you. And, of course, we are -- we are very mindful of the impacts that has on our customers, our stakeholders, and the community at large. You know, this is -- a new venture. We are building a new business, if you will, that the city has never done, but we are committed to building a high quality program and one that, you know, there is going to be improvements along the way. So, just want to -- to put those guiding principles in front of you as we discuss this now going kind of down into it. So, this next slide really is just kind of the -- let's see here. A little bit of the history and status. So, as you all know, we won't get into terrible detail here, but the contract model has been the city's model and that's worked very well for us. As you know, we were a small community and, then, as we grew that contract made sense. We were able to outsource that to the -- the private sector and they were able to flex with our needs. In 2015 it was decided to RFQ again for that, just to see how things were going, maybe try to improve it again and we decided to go again with a contract, but this time with a public contract, that -- in the Idaho Division of Building Safety and that was in large part due to the private sector contracts and ability to -- to meet our -- to meet our need. As you are aware from the information in April, early April, DBS has sent us a similar signal that they aren't -- they aren't able to meet our needs as well and, hence, kind of pushed forward what we had already kind of known, that we needed to head this direction. So, with that, you know, just kind of giving you a status of where we are as far as the revenue structure and fee structure, we haven't really touched that at all since 2007 and we are near the lowest, if not the lowest in the valley, and that's evidenced by the fact that we don't charge a Meridian City Council Workshop May 8, 2018 Page 39 of 70 residential plan review, where all of the jurisdictions do. I would want to be clear, too, that we do not anticipate increasing fees for this. We have adequate revenue as it stands now to -- to fund this and -- but we do -- because it is a new venture, if you will, it make sense to do an impact analysis with Finance and our stakeholders to make sure that this is -- is properly funded. But that being said, we had constant communication with those stakeholders and, you know, they are on board with -- with that idea and understand that, so -- next slide. We -- excuse me. Just a -- just a quick overview of -- of some of the limitations of the -- of the status quo and I think this is important just to kind of give you an idea of where we hope to go with this. So, really, the -- the bulk of -- of the work is in the building plan review and inspection. I think that's -- that's somewhat known and, really, we are struggling with the current contract to staff to what we need and -- and, of course, the volume, but also the -- the quality and so, again, you will hear that theme throughout. And, you know, one of the things that reflects a little bit on us is the -- you know, we want to provide a quality service. We want to provide the Meridian Way care value structure, but that -- we are limited in our ability to do that, simply because of the contract. There are other demands from -- and expectations, really, from our -- our stakeholders that we are not able to meet, things like AM/PM, you know, foundation inspection and things like that. And, you know, another, of course, is over- the-counter plan review. Simple plans, modifications, and resubmittals. Fortunately, if you're resubmitting a plan and you got that done, but now you need to resubmit something, you may be back of the line again behind a big commercial development and who knows when you will get that done. We want to improve that. De Weerd: Cameron, can you lift your microphone a little bit more, so -- Ariel: How about there? Thank you. Spoke on this briefly, but it's difficult for our customers, the builders, to know -- you know, they assume it's the city and it's hard for them to understand that -- that we don't necessarily control that and, then, also just the -- the fact that we can't dictate those means and methods, how these things get done, how do we innovate, how do we make sure it's a -- it's a quality service. So, with that -- due diligence. Sorry. I will let you click, Bruce. So, this is some of the due diligence that we have done. Again, I touched on this briefly in the intro, but it's been -- it's been really awesome to -- to really dig in. What -- what is going on out there? What are the best practices? What are we seeing in other jurisdictions that makes sense? And really having a heart-to-heart with our stakeholders. What do they want? What do they see in other states? Those types of conversations have been fantastic. So, you can see there we have done a host of due diligence to make sure that what we are bringing to you is not out of the realm of -- you know, it's -- it's fully -- fully vetted, fully explored. We feel this is a quality program that we are presenting and really does, you know, in my opinion, represent that commitment to excellence and that, you know, a lot of this isn't new per se, but we are bringing it all together in a Meridian package. So, we are bringing in all the best practices that we have observed and implementing it in a way that is unique to our -- to our municipality. So, just some of the numbers and we wanted to -- this is a lot of information here, but I will just walk you through, because I think this really highlights a lot of the -- the need to -- to go this direction. So, you see here at the top, this is us via DBS. Our population. Our footprint. And what is currently Meridian City Council Workshop May 8, 2018 Page 40 of 70 being done. Of course, this is residential inspections. We wanted to try to give you an apples-to-apples here. So, you see that we are doing about 30 inspections per day per -- with -- per inspector, with three to four inspectors. So, an incredible volume, you know, and you just kind of click through there. Nampa, obviously, is -- is pretty hot. But the thing that we consider there is they have inspectors that have cross-certification. So, it's a little bit -- a little bit of an apple and orange there. But, really, we are hot, incredibly hot when it comes to the levels here and you will see the totals. We will get you that slide here in a moment. As far as plan review goes, again, just to highlight the volume here. We see here -- again, we are just speaking residential plan review and we have the commercial by day range. But if you look at that total for the permit, I just think that that kind of puts it into perspective as to just the incredible volume that -- that our city is -- is experiencing. We did get the Hillsborough information, but as of this presentation it's -- it's not available, but it -- it reflects, essentially, the same, but we -- we are hot as far as that -- that goes. And, again, I think it speaks volumes to our -- to our staff who handles a lot of these permitting processes and what have you. It's just -- it's incredible. So, just a quick summary for you all. You know, I want to just touch base on this, that, you know, as we have observed and done that due diligence, we feel, with the innovations that we are proposing, if we can get to a 15 inspection -- per inspector per day, that's a healthy volume. You know, arguably, industry is below that, best practice, but we feel like with the improvements that we are proposing that that is a -- that is reachable. You know, again, just to confirm, DBS, via their termination letter, as well as just their communications, they are just not able to keep up with -- with the volume. You know, comparable cities, they have full departments, staff, and we were unable to find any jurisdiction of our size that is under the contract model. So, we are confident as a department that we can build a superior model and we are committed to - - to doing that. This is just a quick summation to digest a lot of information quickly for you, but this is what we feel our pre -- our proposal gets you as far as, you know, the expanded. So, you can see what's currently being provided, what I would call an average level of service, and what we are proposing via this plan. So, this gets us to why we are proposing it. This slide -- you know, I think, is -- the purpose of this is obvious. It's growth. So, won't beat on that too much. You know that. To get into the volume again, this is one that I think speaks to the current, but also to the projected. You know, we know what this is based off of, you know, the financial, as well as the other models that we have, as well as other information. So, if you can kind of see here, at least into 2000 -- you know, into '18, you know, through the end of the year. That's kind of what we are -- we are going to be. So, it's, again, hot and so we want to - - we want to make sure that we are conservatively building this model, that it's not overbuilt, we are not building something that, you know, if there is a -- a retraction in the economy that, you know, we are -- we are caught off -- overbuilt, I guess, but at the same time is something that will meet the demand of our -- of our customers. And now the how. So, this is -- this is kind of the meat here and we can -- we can discuss it at any level that you would like here, but -- so, we do plan to maintain our -- a hybrid for now. There is a -- we have incredible contracts with the great contractors in the private sector with Mechanical Fire and Plumbing. Some of them are here tonight. We appreciate them. It's a quality service. We are not hearing from our stakeholders issues with -- with this. We plan to now bring a new contract with the structural Meridian City Council Workshop May 8, 2018 Page 41 of 70 engineering component. This was subcontracted by DBS. So, now that that's gone away we will have to have a contract there as well. It's a specialized service, but we feel an innovation there is -- is warranted. We have done some due diligence there where instead of just hiring one firm to do that, we will create a pool -- a pool that will help us with costs, as well as competitiveness. We feel like that -- that will help us also flex with volume as well. We do plan to do all we can to help with the -- the transition. Therefore, do a short-term extension with DBS to make sure we are not just all of a sudden out of services, but do all we can to -- to extend that and, then, of course, we are going to be bringing in house building and electrical plan review and inspection. We do plan to phase this. I think this is important, because, again, we are driving to, you know, this goal, which will take time to get there, but there is the reality of -- of the implementation that -- that's going to take a lot of work. We like to use the analogy of building a plane while in flight. So, we are strapping on an engine, you know, windows here and there. So, we want to make sure that that is phased properly, that we are -- it's bite size, that it's done. We would rather implement things well, as opposed to quickly and, then, spend years and money trying to fix them. So, that's the idea there. So, we will -- we will RFQ for -- for -- for services to help us in the interim and we will be defaulting to paper submittal while we are trying to get the software component up and going. That is the backbone of this and it's just the reality of -- of IT and trying to implement that well. We have talked to her stakeholders about that. It was a concern of mine as we move forward with this and they understand. I think it's fair and it's not unfamiliar to them. Other jurisdictions in the valley do it. But it is -- in a lot of ways it is what it is and -- but we will do all our best to -- to make that as -- as smooth as possible. Just quickly on space planning. We plan to have plan review up in the AARP space up on the second floor and, then, repurpose the video production space just here off the City Council chambers for the inspection bay and move that just here in this storage closet here on the first floor. So, good use of space and worked a lot with Public Works and others to -- to make that work and think that's a good solution, having that inspection right off the back, the muddy boots through the -- you know, though the City Hall and whatnot. With that also comes parking. We plan to -- in our amendment we plan to re-haul the Bower Street facility for -- for parking of our fleet, as well as to house city fleet vehicles as well, to get them out of the east -- the east and west. Dale is here to -- to speak more to that if we need him to. But that's the idea is to get all of these FTEs off -- off the current parking load and, then, of course, the financial plan. So, to, again, the meat and potatoes here, it's -- so, this is our ask. You see here are the ongoing expense and how that -- how that totals out. You also see the one-time expense and, again, it's -- their is -- it's costly. It's costly to get vehicles. It's costly to get computers and some of the innovations that we are looking at and, of course, the total, which will become part of our base budget going forward and, then, on the far right, which is really the ask tonight and the amendments, is to the FY-18 budget, which represents, essentially, the last three-quarters of the fiscal -- or three months of the fiscal year and we vetted that. We feel like this is conservative, but we want to be able to move quickly and efficiently and if we get all of the positions, you know, filled, we want to be able to fund them. So, this isn't the full ask of that money. So, with that it's been a fantastic process. I have been thoroughly impressed with our team, our leadership team, and all involved and just, again, the support, it's been -- it's been great. Meridian City Council Workshop May 8, 2018 Page 42 of 70 We -- we feel like we have a good product here and it's been a pleasure working with our stakeholders as well to make sure this is a workable system for -- for them and making sure that we are building a -- a program that our stakeholders and our -- community could be proud of. So, with that, Madam Mayor, I will stand for any questions that you may have and look forward to them. De Weerd: Okay. Council, questions? So, you are so impressed with all the thoughts and detail and speechless -- Borton: Madam Mayor? De Weerd: -- with the efficiency of that presentation. Mr. Borton. Borton: There is a lot to digest. Cameron, in -- I don't think you showed it here, but in the packet you had the proposed org chart. Ariel: Yes, sir. Yeah. We can pull that up if you would like. Yeah. Borton: Okay. Is that coming up next? I can hold my questions. Ariel: No. We -- we -- again, because there is so much to digest, we -- we can -- we can go there if you would like. No problem. Borton: Okay. Let's do that. Ariel: Okay. Borton: A question for you while that -- I will ask it slowly while it comes up. There is reference in the initial data as to how many employees, inspectors, that DBS has allocated or has available to allocate towards servicing the contract. I might have read it wrong, but I think it said three or four DBS employees was what was allocated -- Ariel: Right. Borton: -- which has been challenging, but when I look at the org chart it says current DBS employee and there is, obviously, much more than four. So, I'm missing some connection with -- with available DBS employees that were allocated to the contract in relation to how many were proposed to come on board with the city. Ariel: Sure. Great point. Madam Mayor, Councilman Borton, so its important to note that -- and I don't remember exactly the slide, but it's likely that it was just the inspectors that we were looking at. So, inspectors per -- number of inspections per inspector per day, that was the three to four -- Borton: Uh-huh. Meridian City Council Workshop May 8, 2018 Page 43 of 70 Ariel: -- and so -- so, with that said if you do look at the org chart -- if we are looking at a building in particular, you see their that they do -- De Weerd: And was that per discipline? So, three to four in electrical and three to four in building or -- Ariel: That's a good question. Is there -- can I get some help there from Bruce or Brent on that? Do you understand the question? Trying to get some help. Freckleton: Sorry, I was multitasking with C.Jay. Question again? Borton: Yeah. Madam Mayor? So, when we are looking on the peer -- the peer comparison inspection data reference in Meridian, DBS was allocating three to four inspectors to accomplish 30 inspections per day per inspector, so three to four inspectors, is that the -- the total number of inspectors DBS had allocated to servicing Meridian? Freckleton: Correct. Borton: Both disciplines a combined total of four? Bjornson: That's just building. Freckleton: Yeah. That's just building, not electrical. That's just building. Borton: Madam Mayor? Is there a peer comparison data that shows for electrical how many inspectors DBS had allocated? I was trying to see if we were really apples to apples in number of employees necessary to service the contract. If that slide references only -- Freckleton: Council Borton, Brent said that there are four electrical inspectors. So, what is on the slide in front of you is just building and, then, an additional four inspectors for the electrical trade. Borton: So, they -- Madam Mayor? So, they were allocating eight full-time inspectors? Bjornson: Madam Mayor, Councilman Borton, the Division of Building Safety currently has four electrical inspectors and I believe that's our -- our model as far as -- the building inspection side they are running -- what you see there, three to four. Our proposal at six. De Weerd: We have three and half. Bjornson: So, ultimately, we would be adding -- De Weerd: Two and a half. Meridian City Council Workshop May 8, 2018 Page 44 of 70 Bjornson: Correct. Borton: So, Madam Mayor? Brent, when you say they have four building inspectors, is that -- DBS has four that were allocated and used all by Meridian or just -- or Meridian is one of many they serve? Bjornson: Madam Mayor, Councilman Borton, Members of the Council, yes, that's correct. DBS is currently using three as of today -- and, by the way, we had pretty much a high on inspections today for building, but currently using three that went out on a medical issue. So, a total for building inspectors committed just to Meridian. Borton: Okay. Bjornson: And they have also got four electrical inspectors committed just to Meridian. Borton: Okay. That's -- Madam Mayor? That's helpful. So, when we go back to the org chart it looked like -- I was trying to count -- four electrical would carry over or that's the assumption? Bjornson: That's correct. We are not -- we are not adding any new electrical inspectors, other than the four that they currently -- we feel we can staff it with that with no increase. The building inspection side is where we are significantly short and services are not being met on the building inspection side given the volume there. Borton: So, Madam Mayor? Is there some -- what's the data that you use to conclude six versus four versus seven in the building inspector in order to -- to justify that type of budget amendment? Ariel: So, the thought there is that it is a little bit -- I hate to say it, that it is a little bit of a feel. We know that the current is inadequate, so we can't do the same, so we feel like an increase there is warranted. But at the same time what you're seeing here is -- represents, you know, a little bit of a -- an estimate, because we want to make sure that we are meeting to the -- to the volume, as well as the commitment of quality and timeliness and so we are -- we are feeling that. We are also comparing that against the data that we see from other jurisdictions and on what they have done and done well and so we feel like this number gets us where we could provide that quality service, as opposed to, you know, what we have now. Bjornson: Madam Mayor, Members of the Council, if I could add one thing to that if I might. We are introducing AM/PM inspection that the development community greatly desires in the residential sector. So, that amount of scheduling, the specific times, that's a -- that's a need that's going to change the staffing requirement, too, and increase it. We are also looking at potential stem wall inspection that may happen down the road on the second trip. Contractors are for it, as long as we can provide inspection in a timely manner. So, that all just means even more trips, more resources necessary. Meridian City Council Workshop May 8, 2018 Page 45 of 70 Borton: Madam Mayor. If we had that stem wall inspection; right? Bjornson: Even without it, you know, what we are looking at -- AM/PM is one of the big drivers as well and just sheer volume, as Cameron said. Look at the other jurisdictions, look at what Boise is doing, looking at what the Division of Building Safety is doing currently, you know, 30 inspections a day per inspector, you know, what does that work out to be, four minutes per inspection? You know? And that's -- you know, certainly that's a peak day, but, you know, I think the industry lends itself to more towards eight to ten. Many are running longer hours and -- and trying to push those -- those resources and so I think you see the numbers increase to like 12, 15, 18 and we would like to be in that 15 range to where we could do a good quality inspection, not get too far into the weeds, but -- but make sure we are giving it the attention it needs for public life safety. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. And, Councilman Borton, maybe some context. I was talking to a builder today who -- I was kind of explaining that we plan on -- you know, if this works out, upping the -- the number of staff and -- and his biggest thing was to be able to have an extra couple minutes with an inspector would be huge in reducing them having to come back, because if they are there and they are going to give you a red tag and you have got an extra three minutes, say, okay, point to me why or the ability to be able to contact the inspector and not have them -- the next minute they are already on another inspection and you don't have a chance to -- to be able to get a hold of them and so, okay, what exactly is it, so that you don't have to come back three times, so you can tell me what it is. Having that extra staff will not only free up themselves, but increase the -- the level of performance exponentially I feel, especially after talking to this builder today and understanding what they have to go through in this process. Borton: Madam Mayor. And that very well may -- very well may be some of the type of data that helps us understand, you know, six versus five versus seven, understanding that, you know, it's an additional expense in trying to grow -- grow that cautiously to make sure there is that daily -- you certainly have and you guys have done a lot of work to help us understand that there are these specific either service level improvements that we can gain from this -- understanding we are kind of, you know, standing on the cliff, don't have a lot of choice right now with -- in light of the circumstances, but to take it as an opportunity to improve and if AM/PM inspections -- and to Councilman Palmer's point is one of the -- the takeaways that there is a better service provided, that's -- that's fantastic, just so long as we have got the right matrix to support that. Ariel: With that, Madam Mayor and Councilman Borton, just a little bit more context. We do -- it's certainly not -- certainly we do have data -- albeit it's not quantitative, it's qualitative. We have letters from BCA, we have letters -- many from builders, developers that want these services, that want -- that have concerns with the current Meridian City Council Workshop May 8, 2018 Page 46 of 70 staffing levels and so, again, that's -- you know, that's a big part of why we are asking for more. The other is, you know, we are -- we are assuming this is -- this is assuming a lot of improvement as well, not just adding on to the current. We are saying, look, if we can get people dual certified, if we can, you know, use our tech more wisely, you know, control those means and methods -- so, for example, especially inspection, since we are talking about that, if we can essentially have remote capability where they are not having to come to City Hall to get their workload, go back out, come back for lunch, go back out and, then, come back at the end of the day to report, they can just stay out in zones around the city, those types of innovations will go a long way to -- to Brent's point to get us to 15 inspections with, you know, in our view a limited number of inspectors to meet that volume and to provide a higher level of service. So, hopefully, that helps. Additional context. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Cameron, I have no doubt that we need this and -- I mean you have, obviously, been doing your homework. It is scary. It's a lot of new -- new employees and, you know, I just wonder, well, if building slows down a little bit, you know, having excess people that are only doing ten a day, you know, that we are paying for, it's a lot harder when they are employees. But my main -- I guess, if anything, I'm having a hard time with this actually understanding your budget amendment and I don't know if you want to talk about that or -- unless people have other questions about -- we shouldn't even talk about that until we get to that item. But just as far as -- there is two -- you got two budget amendments that both show 21 employees, different amounts, and the first one looks like it makes sense for partial year, but, then, there is the whole -- another large amount on the other one, that each of them show 21 FTEs, so -- Ariel: Walk you through that? Milam: Walk me through that, please. Ariel: You bet you. And I appreciate the -- the comment about being fiscally responsible. We are trying to do that to the extent we can. We are not trying to build -- overbuild, but trying to be reasonable with those projections and, really, what we know is already going to happen this year and into next year, but beyond that it's -- it's really hard. I mean if I -- if I could -- had a crystal ball I would probably be on a sandy beach somewhere. I don't. So, we are very cognizant of that and we -- we want to make sure that we, you know, don't overbuild this. But, yeah, let's definitely dive into the amendment, I think that's appropriate and hopefully we can get a -- there we go. Okay. So, in specific -- Milam: So, on this -- at the top it says full time equivalent. You have 21. And, then, you have for wages -- is that total personnel costs 377,000 dollars. Meridian City Council Workshop May 8, 2018 Page 47 of 70 De Weerd: Councilman Milam, what the thing is is the -- the first one with 925,582, is for this budget year. The second one -- it will reflect at the full-time, 12 month equivalent to what the full cost is for -- for this, if you looked at it for the entire year. Milam: Madam Mayor? Thank you. That's what I was clarifying, because it looks like -- it looks like a partial -- few months of the year, but the other one says 2018 budget amendment on it, therefore, that's why I asked the question, to make sure we are just approving the budget amendment for the top part. De Weerd: And -- and that's the -- it should have -- and maybe yours doesn't have that footnote. It -- it should say for informational purpose only. This is the annual commitment. So, it includes your one-time expenses, your -- your one-time and your ongoing -- it just gives you a whole one year look at it versus just for a partial year. I know it made it -- Milam: Madam Mayor? Yeah. I -- and I was assuming that's what it was, but I don't like to assume anything and if this would have just said 2019 for informational purposes only, well, you know, when we know it's going to be part of the regular -- the regular budget process, that would have been -- made it real clear. But thank you. Ariel: Yeah. De Weerd: Other questions? I guess I would just like to make a couple of comments to some of the -- I think aspects that Councilman Borton is struggling with and possibly others. DBS has 14 FTEs and three halftime FTEs. So, 17 people that they have working on the building plan -- examining our building plans, the electrical, and the building. The city would be looking for 19 in those three areas. It is -- one of the frustrations I think for DBS in being able to perform to the contract they have with the city is they don't have enough personnel, they don't have spending authority to add to that, and they are not meeting the criteria that the contract spells out, because of the demand that -- because we are at the height of our -- our building. So, that's -- these numbers are worse-best case scenario. So, we are trying to bring the highest impact that -- highest cost that you -- it possibly could be, but there is still a lot truthing to these numbers. Our hope was to bring you the worst case scenario as to what the -- the cost impact was going to be and how many positions potentially would be needed. As they - - they look further at this, their hope is maybe a few less FTEs. But at this point this seems -- in light of the amount of activity that we have going on today, this can tackle the -- the aspects and the work demands that DBS has not been able to perform to, because of the workload. It is also to make reasonable the amount of inspections and the quality of those inspections that we should expect from our inspection team and, thus, you need more people. So, there is a couple of things that this model is trying to address in both meeting demand and -- and delivering on the quality that our customers are paying for, as well as taking some of that stress and -- off of the inspectors that is unreasonable and we don't think that they do spend enough time, as Councilman Palmer said, with our customers giving them the kind of quality inspection that they -- they should expect. So, there is a couple of things going on. The two additional Meridian City Council Workshop May 8, 2018 Page 48 of 70 positions are going to help in both building services and the planning division to meet the -- the demand that they are finding at the front counter and that's one of the positions. The second one would be overseeing, implementing, and tracking the new electronic plan submittal or records management. So, those are the -- the two additional. So, that's -- I hope that gave a little bit more clarity to why not 17 and why 19 and -- or, in reality, it's -- it's -- yeah. I'm not going to do the math in my head, but -- so there you go. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I'm going to back track to the beginning of your presentation. You mentioned there was no changes in fees since 2007 and -- and we have the lowest fees and you're not planning on increasing them, but we are taking on this huge financial burden, so that we can probably better service and I'm curious why you don't plan on increasing our fees to be at least what everybody else is to recoup some of this extra money by -- we are growing faster than our -- our infrastructure can keep up with and I'm wondering why we have to be the cheapest. I would like to be the best, but that doesn't mean we have to be the cheapest. Ariel: Madam Mayor, Council Woman Milam, great question. So, just to -- just to clarify, we -- we do not anticipate raising fees now. We have it built it. We don't know -- it's kind of -- unfortunately we -- without getting into it we don't know. But we know that we have adequate revenue now to build what we are asking. But that is why we are going to be working closely with our stakeholders, with Finance, to do a -- a detailed fee -- fee study to see if this is -- is workable under the current fee structure. We have discussed that with our stakeholders. You know, I think they are -- they understand that that is a possibility. Obviously, you know, being -- you know, wanting to make sure that we are limiting that to the extent we can, but they understand that -- that there is potential for -- for an increase if -- if needed. But we want to make sure that -- to the extent possible we -- we don't have to do that. But that's why we are going to do the -- the detailed fee study. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Follow up. The -- the cool thing about this is that it's not the sky is falling, we are firing DBS because they can't do it, any kind of thing like that. It's -- it's DBS came to us and said the demand to be in Meridian is so high that we don't have a mechanism to adjust our processes to be able to keep up and so we have now this opportunity where we have so much excess revenue from this department that we are sticking it in other funds to spend it later on things that have nothing to do with community development. So, the excess revenues are there. The current revenues are there to be able to supply the level of service that the customers are paying for and not receiving. Meridian City Council Workshop May 8, 2018 Page 49 of 70 We require them to go through a process and to pay certain fees for the service. If they want to do business here, this is what they have to do and so they are paying it and we are taking that money and we are putting in other places, because we have so much of it and we are not -- we are not providing the service that -- that they deserve. This is our opportunity to take some of that money to -- to build the infrastructure that's needed to be able to provide the service that not only do they deserve -- well, no. That they deserve. And so it's -- this is a -- this is a good thing. This isn't a our hair is on fire, we don't know what to do now. This is a plan that will get us to the point that we should be at and you all know how I am about spending money, but I am -- this is the most excited I have ever been to spend money, because this is -- this is the point and we are not using anyone's tax dollars, we are using dollars that we are just requiring other people to pay to -- to do business in Meridian and it's going to be not only a better service for them, but we are going to be able to provide better quality inspections to be able to have a higher level of safety for those that are -- are the end-user of the services. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Councilman Palmer, I agree with you and I agree that this is a needed service and we do have to do everything that -- I guess I'm saying that to make sure that we are very careful when planning this, because we have had other departments come to us and say we haven't changed our fees in five or six years and, oops, we are about three million dollars behind now. So, all I'm saying is make sure that -- that as we have pay increases, as we have, you know, things that are happening that -- that staying on top of it to cover the services, because we -- we do owe the building community better service. I have had complaints ever since I have been sitting here. So, I'm glad that this is happening. It's a good thing. I just want to make sure that we don't realize too late that, oops, we didn't collect enough. That's all. Thank you. De Weerd: You know, Councilman Milam, I think you asked a great question and while it hasn't been increased since 2007, they have been monitoring it. It -- it has been a hard fee to totally work through, because up until now we have had a contract and so with base numbers -- with real numbers we will be able to -- to work with Finance and the stakeholder group to bring back what the -- the fee calculation was about and what it was all based on, because it is -- this impacts others that that key calculates time on behalf and other impacts. So, this will be something that there is no fee increase today, because we are -- we are just building the model, but that model would be something that Finance and the stakeholder groups will work to -- to bring back what that fee should be. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Meridian City Council Workshop May 8, 2018 Page 50 of 70 Bernt: Thank you, Cameron, for your presentation. You know, these are -- we are blessed to have these problems and these are good problems to have. I'd rather much be in these -- having these discussions and than -- than the opposite. So, I'm truly grateful, as is everyone in this body. I'm also a realist and I realize that these good times won't last forever and there will be a time when you will have to scale back and do some reorganization maybe -- I'm not saying that that's a guarantee, but it's something that we need to have in the back of our heads when we are making these decisions, that we are not -- and this goes back to what Councilman Borton said, that we -- that we get it right the first time. We really think about it, that we need to be real prudent when we are devising this organizational structure, because the last thing I want to do is lay off a bunch of people, you know, and put a bunch of good working employees out in the streets, because we may or may not have planned for such a -- and I get it's really difficult to plan for a downturn, but just -- and I know that you will. I know you're thinking about this. I know that you have the same thoughts. And so just something that I want -- wanted to reiterate this evening as well. De Weerd: You are saying things that they heard before and certainly that's why we hope you also hear that this is -- this is the ultimate model. We hope that it -- this is something a little bit scaled different. Bernt: I hope this lasts forever, Madam Mayor. I hope this -- this doesn't -- I hope that this continues to grow and grow and grow. I mean it's a great problem to have, but -- De Weerd: And -- and I think that Finance has been working with Building Services, too, to -- to kind of give an average to plan to, so we -- we do it right and they -- they may start this model stressing their employees at the high end of what that -- that expectation would be, so that when it does slow it's back to normal expectations and, if not, then, they have to discuss retracting as well, so -- but that's -- that's the -- the difficult balance that they are going to be challenged with. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Appreciate the good dialogue from our Council on this subject this evening. Cameron, there was one piece that I wanted to touch on that you addressed through your presentation and I want to get some better clarity and that's related to the paper submission of documents that we are going to have to do in -- in the interim and -- and I was under the impression that we were looking at maybe just going ahead and purchasing a piece of software versus having something developed in house, so I heard you say developed in house, which was different than what I kind of thought the direction we might be headed and so I'm hoping that you can give Council an understanding about what direction we are headed and what that timeline -- how long we are going to be asking your customers to go away from electronic document submission to having to go in and do paper again. Meridian City Council Workshop May 8, 2018 Page 51 of 70 Ariel: Madam Mayor, Councilman Cavener, great question. This is one that is -- is a stress point for us. So, just to clarify, we are -- we will be -- we have under our current contract with DBS through September 30th we have access to the electronic plan review that we are currently -- so, kind of a quasi-electronic plan review, but we -- we will have that through September 31st. After that point we are planning that that may go away and we -- and they have said as much, that that will go away. So, in the interim we are trying to ramp up our own software implementation. IT has given us some -- some timelines on that. They are saying eight to ten months for that. Obviously, we want to -- to scoot that forward to the extent we can, because that's -- that's a big -- that's a big deal, that's a big boulder in the path, and it is the backbone of -- of the -- of the program. But with that said, we are -- we are looking to, like I mentioned, phase, so we would look just at -- excuse me -- just at building plan review first, so that we are biting off an IT bite that we can perfect and get right before we roll that out to electrical and planning, for example. So, we are trying to really do all we can to mitigate that time frame. We feel like -- not to use another cliché, but we feel like we are -- we are saddling the right software horse there as well. They have been very responsive, very easy to work with, they have given us case studies of other jurisdictions that use our similar customer interface software Accella and also this plan review software ProjectDox and so we are -- we are not reinventing the wheel, but we feel like we -- we are going to do all we can to -- to limit that time frame. So, in the interim -- again, this transition is -- you know, we have asked for -- for some patience already to our stakeholders and to everyone, really, but we are trying to work through that implementation as quickly as we can, but it's one of those things where, you know, from -- from the directorship I feel -- we want to make sure that we go slow to go fast. I would rather implement the software well than battle trying to fix it ongoing for years. So, that's the -- the -- the ugly, quite frankly, of the interim piece of this. De Weerd: So, ProjectDox is -- is a -- a purchased system. It's similar to what we just did in Finance. It took us two years to convert. We want to make sure that it communicates with Accella and all of the different aspects. It's not -- it's not a stand- alone piece. So, it's going to integrate with other -- with the Accella document and IT's hope is to deliver that with as few complications as possible, because of how complicated this is. IT did go on the -- the visit to Hillsborough. They -- they use Accella and the ProjectDox and they have -- they have had an opportunity to talk to that IT support team on how they -- because they just recently -- or not recently, but they also had to add ProjectDox into their existing Accella system. So, it -- it's -- it's complicated and they want to do it right, so they don't spend the next couple years fixing -- fixing unanticipated issues. Ariel: Madam Mayor, if I might, just one quick follow up to that. There is an implementation plan, you know, coming into effect as well. How do we test this? How do we kind of continue what we are doing, but also test it as well, so that there is -- there is a smooth launch to it. So, that's -- that's a -- that's kind of what it is. I wished it was quicker. I mean I see it as the -- as a stress point. Cavener: Madam Mayor? Meridian City Council Workshop May 8, 2018 Page 52 of 70 De Weerd: Mr. Cavener. Cavener: Cameron, to that point, you have got a -- a fairly sizable couple of budget amendments that are in front of us and potentially later on this evening and so recognizing that this piece is a stress point, I feel sometimes we as Council don't ask this enough. What is it that we as Council and the city can do to help accelerate that, because we have some of the best software developers in the country that work for the City of Meridian and their talent, in my opinion, is second to none. They have a lot of other projects that they are juggling and a lot of other demands from our growing city and I guess I'm one to say that I don't want our development customers to have to wait potentially eight to ten months, knowing that in my four years on this Council when we hear eight to ten months that probably means ten to 12 months, just the nature of life, but I would want to tell you that I'm supportive of whatever we can do to accelerate that, so that our development community does not have to change their business practice to accommodate our liability and, then, relearn a software that it sounds like that we are developing. De Weerd: It looks like we have two people who can speak to it and particularly Dave. Tiede: Good evening, Madam Mayor, Members of the Council. Councilman Cavener, to speak to your point, at this point most of the implementation is going to be managed by a third-party Avolve, which is a provider of the software ProjectDox. They have given us a timeline at four to six months, but knowing software projects and implementation timelines always faltering in the IT industry, if you talk to any organization about their software implementation, meeting timelines is not the strong point for -- so, we want to be prepared for that and make sure that we can accommodate that on the business side or community development side, so that they can still manage their processes and needs, but at the same time we don't want to be at the point where we are anticipating six months and miss it and, then, we extend two months and miss it and keep doing that. So, we have talked to them about doing a simple process up front, so that they can do some basic plan review without having a whole lot of work flow or integration into other products and they said that they could do that in as little as two months, but we want to see what that looks like, especially because the various types of plan review that they have can vary from, you know, residential to commercial in complexity, so -- De Weerd: Keith. Watts: Madam Mayor, Councilman Cavener, to try to expedite it, we actually placed a publication advertisement in the Meridian Press Tribune Friday -- last Friday for a sole- source request. That's all pending coming before Council and requesting a sole-source in the budget approval. If that goes well today, then, we will -- we are planning to come back next week and ask Council to bless that sole source procurement. The negotiations have taken place. We are pretty much -- have a contract ready to go that we will be able to bring next week so we could do the sole source and the contract right behind it and move forward as quickly as possible. Meridian City Council Workshop May 8, 2018 Page 53 of 70 De Weerd: So, we appreciate you asking that. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I guess a follow up question for -- for Cameron then. So, again, I'm not bright when it comes to this stuff, but you said that our agreement with DBS for electronic plan review expires in September -- end of September. Where are our limitations in our ability to extend that for six months, potentially a year, while we are developing our system, so that our customers aren't going to have to suffer? What's holding that back from occurring? Ariel: Madam Mayor, Councilman Cavener, that's a great question. In fact, many of Council have the same concern. Is there any way we can extend that. Can we continue it or modify it. We -- we have asked that as well on numerous occasions. In fact, asked it again just to confirm yesterday of DBS. We have a weekly meeting with them to make sure that we are managing this transition well. The short answer is is, no, they are not able to extend beyond that. They will try, essentially, is what they have said, but they -- they just cannot meet our demand and so we are trying to -- there may be a possibility there at a diminished level. We just want to make sure that we are planning for what we know, as opposed to what we hope. De Weerd: They have challenges as an agency and have had some -- they are having a couple of staff members that have been injured or lost and they can't -- they cannot continue with the contract and they have told us that. They have -- they have graciously offered where they can to -- to help out. They -- they don't know how much of that they can do, though, because of the limitations and they are looking at the end of the contract at the end of September to redeploy personnel to other parts of the state. Cavener: Madam Mayor, I appreciate that. I guess a software piece I'm still unable to wrap my head around -- recognizing they have got staffing limitations, but from a software standpoint if -- if we are going to hire the staff, we just need access to the software. What I'm hearing is they won't or they can't and if they won't, okay, that's great, but if they can't, I still -- I haven't received any information that tells me why they can't. De Weerd: They said they wouldn't. Cavener: So they won't. De Weerd: Yes. Ariel: You know, Madam Mayor, Councilman Cavener, we have -- we have asked again and again. It's been a little bit. I understand the position they are in. They -- they want Meridian City Council Workshop May 8, 2018 Page 54 of 70 to be helpful, they want to help us transition to the extent possible. Again, I guess I can't force them to answer that question. They have just been pretty adamant that they -- they need to move away from the contract. De Weerd: Councilman Cavener, I think you have asked a good question. We have asked them in terms of the whole package, the plan review, inspections, and plan submittal. So, what we haven't done, I don't think, is to say can we continue to use your -- your software or your plan submittal until we get ours up and going. I -- Ariel: We -- De Weerd: I may be wrong. Have you asked it in that fashion? Ariel: We have. Yes. We have explored that. We explored that with DBS and the software provider, the vendor, to see if that's even possible. Unfortunately, no. De Weerd: And even at that point I think that the ProjectDox and the Accella did not communicate well and there was a lot of band-aiding going on between our staff and -- and theirs to even make that work. Ariel: Yeah. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And correct me if I'm wrong, but I think -- to what Councilman Cavener is now just questioning and to the point that you just made, is that this would be a true implementation of the software in its full capacity to where it would have expanded level of service that is now offered through the contracted version. Ariel: Madam Mayor, Councilman Palmer, that's correct, so -- Palmer: The extra time and the clunkiness of trying to continue, but doing as much they will allow, but at the end we are going to fully implement it in it's true availability to provide a better service? De Weerd: Well, the secret weapon we have is Kristy, because she has been in that department, she works with Accella, and she's in charge of this project. So, I know she is more than aware of the urgency and I -- I have full confidence of how we will do this and -- with as little pain as possible, but we have talked to the stakeholder groups to -- to forewarn them that there may be a period -- and we are going to try and make that a short period, but there may be a period where it will be plan -- paper submittals. Freckleton: Madam Mayor, Members of the Council, I just maybe want to interject that defaulting to a paper submittal process is something that we did vet with the Meridian City Council Workshop May 8, 2018 Page 55 of 70 development community. It is something that they are very open to and -- and thought that it was a good solution. It is our intention to replicate as closely as possible what they are doing currently. Currently they bring in electronic files on a -- on a thumb drive or a disk, submit them to us, we, then, transmit those over to DBS. They do the review. It comes back. We do a lot of back and forth to the Mayor's point about a quasi- electronic process. We are still going to require them to give us the thumb drive or the disk with the electronic files on it, but they are going to give us a paper copy, which they currently do. We would, then, do the review in house on that paper copy and transmit comments back. So, it really -- like I said, it replicates the process that they are currently used to and the building community is -- is open to it and welcomed it. Big unknowns with doing the out-of-the-box solution that Avolve has -- has suggested that Dave talked about, just a lot of unknowns and a steep learning curve we believe. So, it became our -- our preferred default process was to go to the paper. Dave Yorgason is here with -- he's the government affairs director for BCA. He is here, he may be able to speak to the building community's view of -- of going to a paper process, if -- if you would like. Yorgason: Good evening. My name is Dave Yorgason for the record. I'm here to answer any questions you have. De Weerd: Well, in light of the -- the conversation that's going back and forth, you know, just -- you know, that there will be a transition here, is the paper document something that it is -- something that your -- your client or the people that you represent something that they are willing to do on the short-term? Yorgason: Madam Mayor, I will give a couple of quick points. First of all, I am extremely excited that the city is considering this. I used to be in the world of software implementation, business process improvement for a different world, prior to coming to real estate, so I have a little bit of knowledge of what the city is looking at today. Yes, it was 20 years ago, but the concepts of what you're going through today -- I see your eyes wrestling through it. So, I understand it and these are all very, very healthy, good questions you're asking. I cannot say I have talked to every builder. I have talked to more than a dozen builders that build in your city and every one of them have expressed the same comments you have heard tonight, there is concerns and frustration that just basic levels of inspections are not happening. Duplicate inspections, those types of things, where you're not getting them all done right the first time, then, they come back after they got the whole punch list done and they come back for a second inspection and, well, now here is a second list of things and, oh, by the way, here is a fee you get to pay, because we had to come back to inspect a second time. There is some frustration in the building community with the current process. And, then, you hear what DBS said that says they can't meet the current demand. So, yes, the building community is prepared to -- at least the builders I have talked to are prepared and they understand that if there is some interim, short-term paper process, then, yes, that's what we need to do to get to the best solution that's not that far away. In my prior world experience I recall something called transition management. I refer to Cameron about that. Just get to the transition wave as quick as you can, while you're at the Meridian City Council Workshop May 8, 2018 Page 56 of 70 bottom of the wave it's painful and it will be -- there will be some speed bumps that you will see and the builders will experience. Cameron refers to them as big boulders. I call it a big crater that's out there in that road and we just -- there are more building permits coming every day and the more they come and the quicker you process them, that's great. If you have some big roadblocks and that time to review a plan gets longer and longer and longer, there will be some tremendous frustration by everybody, including you all, and so that's what I see, recognizing that -- and I have talked to some of the most willing to express comment, I will say it that way, of builders and they, too, acknowledge and express -- at least the ones I have talked to -- that, yes, okay, this fall -- we are looking at September, whatever it is, okay, might be a little bit of frustration, but if we can -- if that's all we are looking at and it's going to get better after that, okay. So, that's what the builders that I have talked have said and I hope that helps bring a little clarity to you. I -- sorry, Madam Mayor. I have committed to assist and support however I can to your staff and I know of a several other builders who have done the same thing. De Weerd: We have appreciated how the building community has really stepped up and said we -- we applaud the direction you're going, we want to help, and we will be patient. And maybe not in that order. Did that help answer some of your questions? Okay. Any other questions for Mr. Yorgason? Thank you, Dave. Yorgason: I got away with it. All right. Thank you. I will get away. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I do have a question for Cameron. Maybe it was in your presentation and I missed it, but is there anywhere that you reference the contract cost savings specifically? Ariel: Madam Mayor, Council Woman Milam, the -- I think -- I believe you're mentioning -- so, the difference between what we are paying currently to DBS and, then, what -- what we would be paying ongoing. There isn't a specific mention of that, although Bruce, do you have the -- we can pull up that number for you. I apologize. Freckleton: Looking it up. Ariel: It actually is not a savings, there is an additional cost to bringing that in house. So, we will get that for you. Borton: About a million a year. Milam: Uh-huh. Borton: Madam Mayor? I think it's a million a year paid to DBS? Meridian City Council Workshop May 8, 2018 Page 57 of 70 Milam: Madam Mayor. Cameron, I wasn't saying it was going to be less to bring it in house. We all know it's going to be more. My -- my point is when -- if you reference the cost savings, that we are not going to be paying DBS, it makes the going look a lot lower than what it appears on paper, because it's additional to what we are paying. Ariel: I see. So, essentially, if we net out the DBS expense, what is -- what is the actual number -- Milam: Yeah. Ariel: Yes, annually it's been roughly a million dollars. I think the three -- a three year average is around 1.2 million, roughly. So, when you net that out that's -- that's where we are at. But, Bruce, do you have that actual number? Jenny? De Weerd: So, your -- your base ongoing is 1.8 and right now they are -- they are paying, on a three year average 1.57. Milam: Madam Mayor? When you look at it that way it looks great. See my point? Ariel: Thank you. Milam: From the -- from the improved service and, you know, having the actual employees who are going to be working and living the Meridian Way and -- there is so much good that can come from that and so when you compare the difference, it's really not as much as what it looks like on paper. Freckleton: Madam Mayor, Members of Council, the DBS payments -- the three year average of DBS payments is 1,054,625 dollars. De Weerd: We missed it by three thousand. Borton: Madam Mayor? So, we are looking at a million dollars with a lot of assumptions built in. A million dollar added net cost ongoing. De Weerd: Around 750,000. Freckleton: Seven seventy-four three hundred. About a million. De Weerd: You rounded up. You round it up. We will round it down to a half million. Borton: I'm being a realist. Madam Mayor, some of the -- the concern, at least the reason that this gets kind of painful. The service level improvement is fantastic and we kind of, again, don't have a lot of choices, so we are making the best of a difficult situation. But the reality is -- to Genesis -- to Council Woman Milam's point, there is going to be cost recapturing. We don't anticipate fee changes, but the reality is they are Meridian City Council Workshop May 8, 2018 Page 58 of 70 probably coming to some extent. This pace won't keep up. It wasn't like this seven, eight years ago and it won't be in seven or eight years, so as long as we go into this with our eyes wide open and a lot of great benefits that are going to come from it, but the two difficult decisions that will come down the road is staff reductions, which have happened before and they are extremely difficult to do, or fee recapture, with -- with perhaps additional expense to the development community to pay for this as a service level. Or a third option is you deny they are in the -- general taxpayer kind of covers the difference, just as they did nine or ten years ago. So, as long as we understand and when we question, you know, six versus five employees, that added employee, that is an expense that we may have to address in eight years or seven years. So, it just takes -- I think it's responsible to kind of grind a little bit to make sure that the growth is, you know, the least amount necessary to -- to add the service level improvements you're trying to describe. I mean I just don't know. I have got great faith. I can imagine that -- that our department can run and manage these same employees perhaps better than they were before and perhaps find efficiencies that serve better with the same number of employees. That might be a bit -- even naively optimistic, but that -- one initial pause I had on this was do you -- do you do a budget enhancement to transfer all of the existing employee count from DBS to us and a second one might be, you know, the added development permit tack and two additional building inspectors, as sort of a separate consideration. We might not have that luxury right now, but that's one of the reasons for my questions. If there is a way to perhaps start smaller, see if there is some internal efficiencies and management technique that allows them to improve service levels and, then, down the road, whether it's July or November and you say, well, here is how this has kind of worked, we actually -- we might only need one additional building inspector, not two, and here is why and, if not, you say here is why it doesn't work and we need two. All right? We tried and we brought one in house and it turns out that there is not inefficiencies or an ability to add AM/PM without adding additional people, that sixth person, so -- Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: If I could preempt Cameron and try to field that. So, right after Cameron was hired, you know, in our conversations with him and he had his whiteboard and he had his list of -- because I said, okay, when we had you in that room we said figure it out and bring it to us on how to make this work and so he had a list on his whiteboard of here is everything that it would take and he said so, you know, what shall we bring, you know, this year and, then, what should we have for the next year and I said, no, bring it all right now. Bring every single thing that you think it's going to take to make the level of service what is the Meridian Way, what should be expected and, then, when we got to this conversation it's, you know, kind of the same thing and I said what -- whatever -- you know, the worst case scenario is, that's what needs to be on the amendment, so that we all know up front this is what we might end up having to get to. But the process that you're looking for is going to be forced anyway in that we can't hire all these people tomorrow, it's going to take time to even find qualified people to fill the minimum number Meridian City Council Workshop May 8, 2018 Page 59 of 70 of positions, let alone as many as we may need, whether it's eight months, a year, or two years down the road to even be able to get to this level. So, we will have all kinds of data as to the necessity of filling all those positions long before we even have the possibility of doing so. Borton: Madam Mayor? I -- I have a somewhat different philosophy on that that. If that were to be true, then, that would support the position of hiring fewer employees and if it's 12 months down the road when you might actually either higher or need the fifth or sixth, you bring a budget amendment. But if you do it the other way and we authorize spending authority prior to its necessity, then, the door is open with regards to fiscal responsibility and control spending. So, that's the reason that at least I have some initial concern with authorizing the worst case scenario and funding anything and everything possible before we really know if we need anything and everything possible. But it's not going to go down. Ariel: Madam Mayor, Councilman Borton, if I -- if I might. I have to admit I have the same concern. I think that that's important to express. We have not gone into this -- again, like I mentioned before, feeling like this is an overbuild. I think that this is a conservative build, but with the efficiencies that we are talking about and the -- and the fully load with the software and -- and, hopefully, what we can get via hiring, we will be able to get to that expanded level of service at a minimal FTE count. Ongoing cost. I have that same concern, Councilman, because that's my responsibility. It will be me as having to manage that or have those tough decisions. The concern I have, though, with an incremental approach or starting small and, then, going big is that's really going to -- that's really going to I feel hurt our stakeholders, especially in that interim. Like Councilman Palmer stated, you know, even if we hit it out of the park and we are hiring everybody high quality right out of the gate, that is still going to be a process to on board them. The reality is is that's going to be somewhat, you know, delayed to get them. So, I think that is going to be that natural phasing, if you will, but I think if we are -- if we are coming back to you let's say in June or July when we -- when we know -- we absolutely know we need more employees, that may even be a further impact to our stakeholder, because, then, we have to go through that process and, then, the hiring process then. And so I -- I as a director and having fully vetted this, feel that this is a conservative ask. We are asking for what we feel can be a good quality service. We get this flex and stretch through the efficiency of tech and not through additional FTE. But I do -- that's what keeps me up at night with this is how do I know -- what am I building to and making sure that that is efficient and we are responsible with that taxpayer dollar. De Weerd: I -- I believe that the struggle has been building to your core and -- and this is -- this is the best guess with some time to refine -- they got to start recruiting. We have one chance to do this right and I think the building community is -- is putting faith in that and to -- to build it already undercutting service expectations is not the way to do it either. So, we are -- we will continue to try and define what that building to the core is and -- but this is what the team has as a recommendation to -- to bring services to the level that we think the fees they pay and the expected level of customer service should Meridian City Council Workshop May 8, 2018 Page 60 of 70 be and we are hoping to -- to see fewer FTEs, but at this point this is -- this is their recommendation. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I know the hour is getting late for many of us, but I think it's important for Council to take into consideration this is probably going to be one of -- if not the most important decision we as a body are going to probably make this year in my opinion and I was going to wait to talk about the budget amendment when we got to that item, but since the conversation is moving that way, I want to provide a couple of points of context and just maybe more of a comment. The challenge for staff when we say bring us the worst case scenario and, then, we also are saying, well, let's bring what we think is most fiscally prudent, because oftentimes those two don't mesh. At the same time I think that we as a Council have been more open to budget amendments than maybe previous councils have been and we see less budget amendments come from -- from directors and so I have to say, Cameron, I echo a lot of the comments that Council Member Borton has made and not in an effort to have you start small and build out, but to do many of the things that you have identified in your comments about this transition, is coach people up to the Meridian Way, to take advantage of the efficiencies that maybe local government has over a state-run operation and really allow our people to shine and I think we all believe that we can do that with less people than more people. I appreciate you wanting to bring this before us, with the caveat that it hasn't entirely been truthed and there might be some opportunities for less -- I'm one councilor that when it comes to such a large dollar amount, I am not comfortable in approving a budget amendment where it's said on the record that the numbers haven't been truthed. That causes me significant pause. I think that the one -- I applaud where I think you're going. I think that this approach is the only path that is in front of us. I have got some small concerns that we have talked about here tonight and -- and some questions. I'm -- I'm relatively in favor of you moving forward, but I don't think that tonight I'm in favor of approving a budget amendment for this amount of people until we have some additional data as to the comments that have been made that the numbers have been truthed, because I think it's important for you to be aware. Ariel: Madam Mayor? If I might. Councilman Cavener, just to -- it would be helpful to know what -- what exactly we can truth. I mean there is -- there is some of this that we just simply can't and I don't know what I could supply you, unless I had maybe a little more detail. But there may be stuff that we just don't know, for example, in the hiring process and, then, obviously, that's where the bulk of this -- especially the ongoing cost is. We hope to be able to hire these people. We feel like we have got a reasonable wage range. We don't know. And so in order to truth that number, that is impossible. I can't hire people unless I have the authority to do so. So, it would be helpful to know exactly what you need truthed and maybe we can help you understand whether or not that's even possible. Meridian City Council Workshop May 8, 2018 Page 61 of 70 Cavener: Madam Mayor? So, again, I think for -- for me it's really about the staffing plan and the implementation plan for all 21 FTEs and what your recruitment plan would be and how we would attain and hire those people, that would all need to occur within this short cycle and why that needs to be for 21 and not 17, recognizing that you as the director always have the opportunity to come back before the Council for a budget amendment to require or request additional staff. So, to me that -- that's step one, is currently with DBS it's 17, let's -- let's replicate what they are doing, let's apply our processes, let's let you as the leader lead the department, and if we are seeing even then because of the demand, even with our operational efficiencies, we still need one, two, five, seven -- again, whatever you as the department -- once you have got your people hired and implemented, then, you're able to come back to the Council and like we are tonight, share the merits of the position, discuss the value and render a decision. Ariel: Madam Mayor, if I might just clarify. So, Councilman Cavener, your staffing recruitment plan, implementation plan -- and we can certainly talk about that. We -- we have that detail if you -- if you would like, if the Council would like us to go through it we can do that now, because that is -- that is information that we do have. So, if -- if you would like we can discuss that and, hopefully, that can help answer your question or your lack of data. Cavener: Madam Mayor. And, Cameron, I don't mean to interrupt. I don't want to -- if I'm the only one that has those questions or those concerns, I don't think it's appropriate for the entire Council to -- to go through that process. If there are similar questions or concerns from Council about that, then, I think it would be appropriate. But I -- I would hate to -- for a conversation that could happen one-on-one between you and I, to belabor the Council with significantly added detail if the Council already has enough information to render a decision. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Madam Mayor, thank you. This is -- this is -- this is a toughy, especially when you're -- we are discussing whether or not -- you know, we are discussing an entirely new process that we have never had at the city. So, I completely respect the discussion that's going on within this body, pros and cons, concerns that we may or may not have. I think it's healthy. And, you know, we all have our personal budgets, those of us who own businesses, we have those budgets as well and the last thing that we want to do is just sign a blank check. I mean we don't do that in our own personal business or our own personal finances, so I get that. I get that concern. I do feel like we -- we have, to a certain degree, proved this because of what we are experiencing and what we have -- the business association that we had with DBS and so we have seen DBS in what they have -- what they have done for us over the years and the amount of resources that they have put toward their business and -- which, in turn, has helped our -- you know, our department and so I get that we need to dot every I and cross every T. I completely understand that. Especially when we are using taxpayer money -- in this case fees, I Meridian City Council Workshop May 8, 2018 Page 62 of 70 guess, that are paid from those in our development community. However, I do feel like this has been vetted to a certain degree, as much as it possibly can through the business that we currently associate with. I mean we see what they are doing on a daily basis and what they provide us and so it shouldn't be that big of a surprise, in my -- in my -- in my opinion. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Short of, you know, the mention of a teleporter, there is no level of efficiencies that could be found that would make 30 inspections per day for a single person safe. De Weerd: Yeah. Palmer: The number of inspections per person has to come down. The only way to make that happen is with more people. There is hours and hours of detail that could be discussed and I'm up for it about the efficiencies that they do have planned from -- the ones that they have mentioned about, you know, have them having the technology in the vehicles that they need to reduce or eliminate almost the amount of time that has to be spent in City Hall, to the very positioning within the building where they will be for simple quick access to the quickest door out -- just so many details in maximizing the efficiency of the employees that we will have to get as much productivity as we can out of them, so that they can, you know, spend an increased amount of time, but 30 per person is just not -- doesn't work. De Weerd: Yeah. And -- and I think Council's asking you to hire to a model that doesn't work and -- Bruce, can you bring up the slide in plan reviews and -- and I guess -- I cannot remember if it's in your slide. What is -- what is the model you're building to? What is your premier service level that the customers are going to expect? I know they expect a plan review done in less than ten to 15 days. When Nampa is taking seven days, we are taking twice as long, and if we are going to design to the model that is currently here, well, that's what you can expect. Is that your premier level of service that you want our customers to -- to expect? I have heard differently and so that's why we are not building to a model of what DBS is currently doing. Your other slide shows an unattainable inspection level to expect any one person to do with any efficiency -- with -- with quality work and with customer service. So, if you want to build a model to what DBS does with the number of people they have, don't expect anything better. Maybe a little bit better, but what you don't see in the DBS model is some of the -- the things that we and our customers expect that they are not getting, in addition to the workload they already have, which is one of the reasons they are pulling out. They can't continue to do this or expect their employees to do this, which is why they said, you know, we are going to terminate our -- our -- our contract with you. So, I -- I think that they have truthed these as -- as much as they can. I do believe that there can be better efficiencies that maybe you can reduce this number down, but we have never built a building division department before and until you start getting into it -- and I will tell you Meridian City Council Workshop May 8, 2018 Page 63 of 70 what, they have to hire now, they have to -- or at least post it, so we can start getting applications. They need to -- to get out the sole -- whatever that -- that Keith talked about. We have to do that now or it's going to be even more time. So, some of this we need authority to just move forward. I have told them they can't post this job -- these jobs until you guys have given the nod, as we could have posted them before now, but that is not the way we do business. So, I just -- I am saying -- you're looking at numbers and these are the outcomes with those numbers and I don't think that that is acceptable to this Council. I know it's not acceptable to our department. That's not the level of customer service they want to be known for. Bjornson: Madam Mayor, Members of the Council, the first thing I will say to that is thank you. That was well stated. I'm going to go ahead and tell you that I'm boots on the ground, I'm connected with the people in the field, I hear it, I see it, I work with them. This organization in our department is at risk and there is a threat and it's real. To the Mayor's point earlier, we do need to recruit right now. What we have built in our opinion is a minimum that will be a conservative roll out in our approach, as Cameron indicated. If we start small, if we go to your timeline, if we build the DBS's model right now, the timelines will push. Services, even within our department, will suffer. We can't do it with less people. We know for the last two years that the division of building safety has underperformed. This is nothing new. We have met with Bruce Chatterton on several occasions. We have met with the Mayor. I have done a swat. We have met with our administrator. They can't staff in building services. What they have currently is grossly understaffed, irresponsible, and negligent in the way that the service is being provided to the city and that's on the record for building plan review and building inspection. My opinion. So, to fix this we -- to staff appropriately we need to get boots on the ground and get people in with a conservative approach, fiscal responsibility, but we have a significant threat and the longer we delay and wait the more imminent that becomes. Fifteen inspections a day is very conservative. I'm sorry. Not conservative. It's -- to me I would rather do eight to ten. Let's look at Bend. Boise. The reason Nampa could turn around their plan reviews, they have got five plan reviewers in building. We are talking about three. If we build to the DBS model we will not be successful. We need to be premiere. We know -- the last thing I will say is we know that the DBS contract -- we have been working on a modified contract to June 29th through September 30th. We have already seen a degradation in services. It's just getting worse. That's real. You can talk to the ladies up front, our permit technicians -- Sam and I take the calls, it's just -- it's going to get worse. DBS has told us that between that date of June 29th and September 30th it's just going to go downhill. Sure, they would like to do better, they are great people, but they don't have the resources. And so my message to you, as we talk about this tonight and noodle this is that I truly have spent the time with our staff -- a lot of good people, as Cameron said, and the threat is very real and we need to take action and this model -- you know, I don't want to make -- make light of this, but seemingly from what I'm hearing we should ask for 30 and settle for 20 or 21. And I mean that in a responsible way, because we are taking a conservative approach to what we feel is the minimum right now and we will build it over the next 12 months, 18 months, whatever that takes, but we do need to get up to speed as quickly as we can, being fiscally responsible and as Councilman Borton said, we want to -- we want to Meridian City Council Workshop May 8, 2018 Page 64 of 70 keep staff at a minimum. We know that overbuilding, you know, results in layoffs and we don't want to design for peak, we want to design for what's realistic, doing business the Meridian Way, giving our customers the service they deserve, with the volume that we are seeing. Volume can change. We get that. But I think our push needs to be smart and conservative and I think we have given you that. So, I appreciate you listening. Thank you for letting me say my peace. But we know this threat is real. De Weerd: So, what is the model that you built the number of FTEs on? What is premiere? How many days do you want a commercial plan and a residential plan review to take? How -- how many inspections -- I know you -- you mentioned 15. I don't remember the slide. But what -- what -- what did you build your model to, with some fluctuation so that as -- as you build to a core and to an average, that you can absorb some extra numbers. But what -- what is that? Ariel: Madam Mayor, so, again, we have goals and I want to make sure that that -- that's important, that you all know that we want this to be a very premier level of service. We anticipate with this, you know, being implemented that we would be able to have 15 inspections per inspector per day and, again, that's via the technology, as well as just being able to properly staff that, as well as the efficiencies that we will gain through our -- through our model. The other is on plan review. We would hope to be -- again, it's difficult, because you don't know, you know, the difference between residential and commercial and what kind of applications are coming in. There is variables there. But we would hope to be in the eight to ten day range and, eventually, getting even more efficient than that. Of course the variable -- and I think this is the caveat -- is volume. With increased volume that just naturally will impact those numbers and -- and so -- and, then, of course, the other variable is who we can hire. If we have highly skilled dual certified inspectors and dual certified plan reviewers, that could -- that could be better or worse, it just depends on who we are able to hire. But that's the goals that we are looking to do and we feel is a -- you know, comparably speaking would be a premier level of service that our customers would be happy with and proud of that -- that we can obtain, but there are -- there are variables -- real variables that we -- we don't know at this time. Borton: Madam Mayor? De Weerd: Yes. Borton: This is extremely helpful. This discussion. You guys have vetted this for weeks, for a long time, and not all of us have been in the weeds on it. It sounds, as you described it, that there is also an opportunity -- and I would make an ask that in conjunction with something like this that that -- some defined levels of service -- measurable come forward and perhaps be adopted. If we are going to celebrate some new standards that the city is going to live -- live up to that we want to hold ourselves accountable to with regards to permit turnaround time, let's do it. Let's measure it and track it and celebrate when you're successful. Meridian City Council Workshop May 8, 2018 Page 65 of 70 De Weerd: And I will -- I want to hear what that is next week. I thought I was going to hear it tonight. So, I think -- Borton: That would be great. De Weerd: -- you know, I thought we -- we built a core to meet the expectations of what premier is and so that is what you have to have unequivalently in advance before you hire one person, an expectation to what -- what the performance is expected to be and you owe that to your customers to -- that is what our -- system is that we are designing to. So, if we can have that conversation next week. Council, we have -- we have tried not to bring a budget amendment and asked you to act on it in the same day or the same week, but there are certain things that need to start rolling out as soon as possible, because, as Brent had mentioned, DBS put us on notice and we are starting to see them already unwind our contract and -- and we are hitting summer months where we are going to see numbers not slow, but build. So, we do need -- we do need some direction. We hope action. And we will bring items back next week to -- to maybe give you some more information on how that model was built. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: So, then, are we on 8-A? De Weerd: Well, if Council is comfortable to be 8-A, we can certainly -- yeah, we have -- Item 8: Action Items A. Community Development Evolution Plan Budget Amendments 1. Budget Amendment for Building & Electrical - Plan Review and Inspection Services Not-to-Exceed $925,582 2. Budget Amendment for Tenant Improvement Not-to-Exceed 284,868 3. Budget Amendment for Community Development Technology Improvement Not-to-Exceed $546,903 Palmer: Then Madam Mayor? De Weerd: Yes. Meridian City Council Workshop May 8, 2018 Page 66 of 70 Palmer: So, this budget amendment has a lot of manure and as Dave Ramsey says, when you pile up a bunch of manure it stinks. But when you spread it out it helps things grow. We have 146 days until October 1st. We could chew on this for another week. We would be down to 139. So, since we are on it -- can I do it all in one motion? I move we approve the budget amendment for building and electrical plan review and inspection services not to exceed 925,582 dollars and a budget amendment for tenant improvement not to exceed 284,868 dollars and a budget amendment for community development technology improvement not to exceed 546,903 dollars. Cavener: Second. De Weerd: I have a motion and a second. Any further discussion? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Well, this might be your first budget amendment and I just wanted to let you know that when we do these not to exceeds and you come back and you're under, that gets us really excited. I'm just throwing that out there. De Weerd: Significantly under is even better. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Thank you, Madam Mayor. Cameron, again, kudos to you and your team for putting this together. My opposition to this motion is focused solely on item one and not on item two and three. I appreciate your good work. I think there is more discussion that we need to have. Appreciate Council Member Palmer's comments about manure and trying to make it grow and to try and expedite this. To me I'm just not completely comfortable under the given plan to be supportive of number one. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: To the flip side, I am supportive, but the condition that I would place upon it is before the month is over that we have those -- those levels of service that we are going to abide by and -- and hold ourselves accountable to. If -- if what we have discussed, which sounds fantastic and a great improvement to our building community and to our existing staff and we trust it will be successful, but we are going to -- we are going to meet those levels of service that we can -- as you are held accountable to and difficult times make difficult decisions and celebrate the success. Hopefully that can come back maybe the 22nd of May before. Meridian City Council Workshop May 8, 2018 Page 67 of 70 Milam: Madam Mayor? De Weerd: Next week. Yes, Mrs. Milam. Milam: I guess I would also just like to add -- as this does move forward and a lot of the -- the hold up that -- or some of us have is with the number -- the sheer number of employees and the unknown that -- you have a -- you have a range of the level of service and if it -- the level of service is too good, you know, I don't think we need to be at eight. I think that 15 is a reasonable good number. So, I think, you know, if it goes -- if it gets too low, if we have less applications and less inspections, then, you need to act on that as well and I think you should have that -- it should be somewhere in writing -- this is -- we are going to be with it between here and here over such and such a period of time and that's how you will be able to measure when it's time to -- hopefully never, but if you want to let people go or change the way that -- because at that point it won't be funded by itself anymore. If we get too low we are going to be funding it with taxpayer dollars. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And I think an adopted level of service should work both ways. You know, if you're exceeding it too far and, then, adjustments need to be made to be more fiscally responsible. I completely agree. De Weerd: One other thing that I -- I have talked with Bruce and Cameron is a monthly update. This is new and it -- it's fluid. We -- we want to be here giving you updates and answering questions as -- as we roll this out and we will -- we will do this monthly. If there is a desire to do it more frequently or a reason to, we certainly can, but we thought a monthly update would -- would keep everyone in -- in line with in the know and -- and up to date with how it's rolling out and maybe we can even talk about numbers and especially after we get these posted and we see what's happening in -- in the market. Okay. Any further questions, comments? Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I just want you to know, Camera, that I have faith in you and I have faith in your -- in your -- in your staff and I know that this is going to be an awesome addition to City Hall and to our community and -- and we just need to be prudent along the way and I know that you will do that. Thank you. De Weerd: So, first update is next week. If you will put that on the agenda and I will ask for roll call. Meridian City Council Workshop May 8, 2018 Page 68 of 70 Roll call: Borton, yea; Milam, yea; Cavener, nay; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: Okay. The ayes have it. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: To the team now the real work begins, as if it hasn't been work up to this point. But thank you for the presentation. The thought that's been put into it. Now, let's roll up our sleeves and -- and get her done. We will be back next week with the sole source on the electronic plan review software package and as we can get our teams together to -- as well as what is the expected level of service that we will be measuring to and accountable to and, you know, maybe next week we can -- we can talk specifically about what those touchpoints will be on a monthly basis. Okay. Anything further? Ariel: Madam Mayor, Members of the Council, thank you. We appreciate your support and, Councilman Cavener, look forward to working with you to understand and educate you as needed. But this is a big deal and we understand that and we appreciate the support. We got some good -- good notes here. I won't throw him under the bus, but I did ask someone to have these ready, but we will get them to you, all those measurables ready. Also just want to make sure -- you have my commitment that this will be tracked, that we will measure it well, that there is a level of prudence that is deserving of our community and, ultimately, we want to be exactly where we want to be in premier level of service. So, thank you. De Weerd: The other thing that -- if you can bring back next week is the recruiting plan, too. I think Councilman Cavener brought that up and -- and I know that HR has been looking at how best to roll it out working with you guys. Ariel: Ready to go tomorrow. De Weerd: So, we will bring that as well. Okay? Ariel: Thank you. B. Ordinance No. 18-1774: Fast Eddy's H-2018-0006 An Ordinance (H-2018-0006– Fast Eddy’s) For Annexation Of A Parcel Of Land Being A Portion Of Lot 2, Block 1 Of Jasmine Acres Subdivision (Book 59 Of Plats At Pages 5,829 Through 5,830, Records Of Ada County, Idaho) And A Portion Of Unplatted Lands, Situated In The Northeast ¼ Of The Southeast ¼ Of Section 32 And The Northwest ¼ Of The Southwest ¼ Of Section 33, Township 4 North, Range 1 East, Boise Meridian, Ada County, Idaho, As Described In Attachment Meridian City Council Workshop May 8, 2018 Page 69 of 70 “A ” And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of 1.862 Acres Of Land From Rut To C -G (General Retail And Service Commercial) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing for a Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. De Weerd: Thank you. Okay. Item 8-B is Ordinance 18-1774. I will ask Mr. Clerk to, please, read this ordinance by title. Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 18-1774, an Ordinance file H-2018-0006, Fast Eddy’s, for annexation of a parcel of land being a portion of Lot 2, Block 1 of Jasmine Acres Subdivision (Book 59 of plats at pages 5,829 through 5,830, records of Ada county, Idaho) and a portion of unplatted lands, situated in the Northeast ¼ of the Southeast ¼ of Section 32 and the Northwest ¼ of the Southwest ¼ of Section 33, Township 4 North, Range 1 East, Boise meridian, Ada County, Idaho, as described in Attachment “A” and annexing certain lands and territory, situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning classification of 1.862 acres of land from RUT to C-G (General Retail and Service Commercial) Zoning District in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. De Weerd: Thank you. Council, you have heard this read by title. Do I have a motion? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Move we approve ordinance number H-2018-006 with suspension of rules. Bernt: Second. De Weerd: I have a motion and a second to approve Item 8-B. Mr. Clerk, will you call roll. Meridian City Council Workshop May 8, 2018 Page 70 of 70 Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 9: Future Meeting Topics De Weerd: Item 9 is Future Meeting Topics. Council, anything for future agendas? Just a heads up on the town hall tomorrow at 6:30 at St. Ignatius School. The Bosnian Heritage Day is May 12th at Kleiner Park from 10:00 a.m. to 6 p.m. It's just a drop by thing. And the fire department has their Fill The Boot on May 17th from 9 a.m. to 4 p.m. at Locust Grove and Fairview. So, go and support our Fill The Boot activities and if you do that once, avoid that intersection the rest of the day. Bongiorno: Also, Madam Mayor, June 8th is the Light My Fire Golf Tournament for those people that play golf and I know the Council have supported Light My Fire in the past, so get your clubs out, dust them off, and that's June 8th. De Weerd: Okay. And that helps the Burn Out Fund and it was prevention activity? Bongiorno It's a public education and our Burn Out Fund. That is correct. Item 10: Executive Session Per Idaho State Code 74-206 (1)(F ): To Communicate With Legal Counsel For The Public Agency To Discuss The Legal Ramifications Of And Legal Options For Pending Litigation, Or Controversies Not Yet Being Litigated But Imminently Likely To Be Litigated; and 74-206 (1)(J ): To Consider Labor Contract Matters Authorized Under Section 67-2345A [74-206A](1)(A) And (B ), Idaho Code De Weerd: Okay. Thank you. Okay. Item 10 is Executive Session. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move to go into Executive Session pursuant to Idaho State Code 74-206 (1)(a), (b), (f) and (j). Cavener: Second. Meridian City Council Workshop May 8, 2018 Page 71 of 70 De Weerd: Did you forget any of the alphabet? Okay. I have a motion and a second. Mr. Clerk, will you call roll. Roll. Call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (7:07 p.m. to 7:36 p.m.) De Weerd: Do I have a motion? Borton: I would move we come out of Executive Session. Milam: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Borton: Move to adjourn. Milam: Second. De Weerd: All those in favor? All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 7:36 P.M. (AUDIO RE RDING ON FILE OF THESE PROCEEDINGS) MAYOR T/ DE WEERD17 DATE APPROVED ATTEST:"��nq �,C. JAY COA�'�'- D_ �) City CouncilMeeting May 8, 2018 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 4A Project/File Number: Neu rofibromatosis(NF) Awareness Month Meetina Notes (EN DIAN:--- The Office of the .%layor P R O C L A M .2l �rI O N WHEREAS, The Children's Tumor Foundation is observing May 17, 2018 as World Neurofibromatosis (NF) Awareness Day to educate the public about this rare genetic disorder; and WHEREAS, NF affects all populations equally, regardless of race, ethnicity or gender; causing tumors to grow on nerves throughout the body which can affect development of the brain, cardiovascular system, bones and skin; and WHEREAS, the Children's Tumor Foundation leads efforts to promote and financially sponsor world-class medical research aimed at finding effective treatments and, ultimately, a cure for NF; and WHEREAS, The Children's Tumor Foundation provides patient and family support through its information resources, youth programs, and local chapter activities; and WHEREAS, much remains to be done in raising public awareness of NF to help promote early diagnosis, proper management and treatment, prevention of complications, and support for research; THEREFORE, I, Mayor Tammy de Weerd, proclaim the month of May, 2018 to be Neurofibromatosis (NF') Awareness Nontfi in the city of Meridian and urge all community members to become informed and involved in the fight so we can imagine a world without NF. Dated this 8' of May, 2018. Tammy de Weerd, Mayor Joe Borton, City Council President Luke Cavener, City Council Vice- President Anne Little Roberts, City Council Genesis Milam, City Council Treg Bernt, City Council Ty Palmer, City Council City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5A Project/File Number: Approve Minutes of April 3, 2018 City Council Special Meeting Meetinq Notes 9 WROIED Meridian City Council Special Meeting April 3, 2018 The Meridian City Council special meeting was called to order at 5:32 P.M. on Tuesday, April 3, 2018, by Mayor Tammy de Weerd. Members Present: Genesis Milam, Treg Bernt, Ty Palmer, Anne Little Roberts, Luke Cavener, Joe Borton and Mayor de Weerd Staff Present: C.Jay Coles, Bill Nary. Item 1. Roll-call Attendance: X Anne Little Roberts X Joe Borton X Ty Palmer X Treg Bernt __X___ Genesis Milam __X___ Luke Cavener X Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Borton: I move we approve the agenda. Cavener: Second. De Weerd: A motion and a second to approve the agenda. All those in favor say aye. ALL AYES. MOTION CARRIED. Item 3. Executive session per Idaho Code section 74-206(1) (c): To acquire an interest in real property which is not owned by a public agency Borton: I move we go into Executive Session as per Idaho State Code Section 74-206(1)(c). Cavener: Second. De Weerd: It has been moved and seconded to go into Executive Session. All those in favor. ALL AYES. MOTION CARRIED. Executive Session from 5:32pm to 6:06pm Meridian City Council Meeting Agenda May 8, 2018 – Page 6 of 416 Cavener: I move we adjourn the Executive Session. Little Roberts: Second. De Weerd: It has been moved and seconded to come out of Executive Session. All those in favor. ALL AYES. MOTION CARRIED. Borton: Move to adjourn. Cavener: Second. De Weerd: A motion and a second to adjourn. All in favor. ALL AYES. MOTION CARRIED. MEETING ADJOURNED AT 6:06 P.M. (AUDIO ON FILE OF THESE PROCEEDINGS) APPROVED: ERD, MAYOR ATTEST: C.JAY CO S, Cl Y-3 �96 IT i►1 LER DATE APPROVED PSED AUG`sl Oily of w E IDIAN! -_ IDAHO SEAL -/ City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5B Project/File Number: Approve Minutes of April 24, 2018 City Council Regular Meeting Meetinq Notes 9 OHNED Meridian City Council April 24, 2018 Page 87 of 87 Milam: Second. Borton: All those in favor say aye. MOTION CARRIED: FIVE AYES. ONE ABSENT. Borton: Motion to adjourn. Cavener: So moved. Milam: Second. Borton: All those in favor say aye. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 10:49 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 5 �- MA MY DE WEERD APPROVED ATTEST: C. JAY CC ;Dl K City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5C Project/File Number: Approve Minutes of May 1, 2018 City Council Regular Meeting Meetina Notes rte✓ APPROIED Meridian City Council May 1, 2018 Page 22 of 22 EXECUTIVE SESSION: (7:05 p.m. to 8.42 p.m.) Palmer: Madam Mayor? De Weerd: Yes. Palmer: I move we come out of Executive Session. Milam: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Palmer- Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we adjourn. Milam: Second. De Weerd: All those in favor? MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 8:42 P.M. (AUDI G ON FILE OF THESE PROCEEDINGS) MAYOR RqMY DE WEERD DATE APPROVED ATTEST: / Z C. JAY COL S, CITY LERK City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5D Project/File Number: Normandy Sub No 3 Sanitary Sewer Easement Meeting Notes 9 APPROIED ADA COUNTY RECORDER Christopher D. Rich 2018-042030 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 05/09/2018 12:38 PM CITY OF MERIDIAN, IDAHO NO FEE Prosect Name (Subdivision Liz Sanitary Server Basement Number: Identify this Easement by sequential number if Project contains more than one sanitary sewer easement. (See Instructions for additional infonnation). SANITARY SEWER EASEMENT THIS Easement Agreement, made this _84�1 day of,20�a between; ("Grantor"), and the City of Meridian, an Idaho Municipao oration ' 't("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: The easement hereby granted is for the purpose of construction and operation of sanitary sewer their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever, IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to -undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. Sanitary Sewer Easement REV. 03/26/18 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 1 2 2 o f 4 1 6 GRANTEE: CITY OF MERIDIAN o�QO�1 AU 6Us 41 �y 2 01y of W C -W[E IDIANt-- IDAHO q� SEAL 4) Attedt by C,Jay Coles, City Clerk STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 5- VU? (date) by Tammy de Weerd and C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. *0 4I I s fllRl) �i••Q AV 'OTA ,'9�•� NotarySignature ` V n T)1�5 My Commission Expires: 3 -d'8-a0a oFAp '••.some•• San:,tary Sewer Easement No rmand� 5" -� REV. 03/26/18 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 1 2 4 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 1 2 5 o f 4 1 6 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5E Project/File Number: Permanent Easement to ACHD for right-of-way purposes for a new roadway to the East and South of the South Meridian Regional Park Meetina Notes U✓ OPICIEW South Meridian Regional Park COM 18-0004 T2N,RlE,Sec O5 ADA COUNTY RECORDER Christopher D. Rich 2018-053318 BOISE IDAHO Pgs=7 BONNIE OBERBILLIG 06/11/2018 09:32 AM CITY OF MERIDIAN, IDAHO NO FEE (Reserved for Ada County Recorder) 2 im THIS P R ANENT EASEMENT (the "Easement"), is made and entered into this L day of r(W I 20.Lb , by and between City of Meridian, a municipal corpora ttoA, hereinafter referred to as "GRANTOR," and ADA COUNTY HIGHWAY DISTRICT, a body politic and corporate of the State of Idaho, hereinafter referred to as "ACHD." WITNESSETH: SECTION 1. Recitals. 1.1 GRANTOR owns the real property located in Ada County, Idaho more particularly described on Exhibit "A" attached hereto and by this reference incorporated herein (hereinafter "Servient Estate"). 1.2 ACHD has jurisdiction over the public highways, including sidewalks, and public rights-of-way which adjoin and are adjacent to the Servient Estate (hereinafter the "Dominant Estate"). 1.3 ACHD desires to obtain an easement on, over and across the Servient Estate for the purposes hereinafter described, and, for the consideration and on the terms and conditions hereinafter set forth, GRANTOR is willing to grant such easement to ACHD. SECTION 2. Grant of Easement and Authorized Uses. GRANTOR hereby grants to ACHD a permanent exclusive easement over and across the Servient Estate for use by the public, including motorists, pedestrians and bicyclists, and the following uses and purposes: (a) placement of a Public Rights -of -Way as (as defined in Idaho Code, section 40-117); Permanent Easement - 1 (2/11/14) Pates Permanent Easement - 2 (2/11/14) (b) construction, reconstruction, operation, maintenance and placement of a Highway (as defined in Idaho Code, section 40 -109) and any other facilities or structures incidental to the preservation or improvement of the Highway; (c) statutory rights of ACHD, utilities and irrigation districts to use the Highway and/or Public Right-of-W ay. SECTION 3. Permanent Easement; Covenants Run with the Land. This is a permanent easement. This Easement, and the covenants shall be a burden upon the Servient Estate and shall run with the land. The Easement and the covenants and agreements made herein shall inure to the benefit of and be binding upon, ACHD and GRANTOR, and Grantor’s successors and assigns to the Servient Estate. SECTION 4. Appurtenant. The Easement herein granted is appurtenant to the Dominant Estate and a burden on the Servient Estate. SECTION 5. Maintenance. Upon acceptance of the Highway, ACHD shall maintain the physical integrity of this easement in good condition and repair and as required to satisfy all requirements of applicable laws, the policies of ACHD and sound engineering practices. The repair and maintenance of the physical integrity of the Easement shall be at the sole cost and expense of ACHD; provided if the damage to the physical integrity of the Easement is as a result of the activities of GRANTOR, GRANTOR’S guests, invitees, contractors or agents, the repair shall be at the sole cost and expense of GRANTOR. This Section shall not release GRANTOR’S obligation to provide routine maintenance required under any applicable state or local law, ordinance or regulation as to the pedestrian facilities that may be placed on the Servient Estate. Meridian City Council Meeting Agenda May 8, 2018 – Page 128 of 416 Permanent Easement - 3 (2/11/14) SECTION 6. Indemnification. ACHD shall, subject to the limitations hereinafter set forth, indemnify, save harmless and defend regardless of outcome GRANTOR from expenses of and against suits, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any negligent acts by the ACHD or the ACHD’s officers, agents and employees while acting within the course and scope of their employment, which arise from or which are in any way out of ACHD’s construction, use and maintenance on the Servient Estate . Any such indemnification hereunder by the ACHD is subject to the limitations of the Id aho Tort Claims Act (currently codified at chapter 9, title 6, Idaho Code). Such indemnification hereunder by the ACHD shall in no event cause the liability of the ACHD for any such negligent act to exceed the amount of loss, damages, or expenses of attorney fees attributable to such negligent act, and shall not apply to loss, damages, expenses, or attorney fees attributable to the negligence of GRANTOR. SECTION 7. Recordation. This Easement shall be recorded in the Official Real Property Records of Ada County, Idaho. TO HAVE AND TO HOLD this Easement unto the ACHD forever. GRANTOR covenants to ACHD that ACHD shall enjoy the quiet and peaceful possession of the Servient Estate; and, GRANTOR warrants to ACHD that GRANTOR is lawfully seized and possessed of the Servient Estate and has the right and authority to grant this Easement to ACHD. Meridian City Council Meeting Agenda May 8, 2018 – Page 129 of 416 IN WITNESS WHEREOF, the undersigned have caused this Easement to be executed the day, month and year first set forth above. Oap,T ED q G� OSP ST ?G "hy of w E IDIAN�, \� SEAL Attested: `rhe TREA`�v /"oo,"'o oo.."'." CitVClerk: STATE OF IDAHO) ) ss. County of Ada ) City of Me By:� Weerd Its: M or This record was acknowledged before me on g S018 [date] by [name(s) of individual(s)] as -1D [type of authority, 4h as officer or trustee] pa#y on behalf of whom record was executed] LOA" Signature of notary public :'•�9 AijBL1G Abp:: OF My commission expires: 3-0-2.0�`2 Permanent Easement - 4 (2/11/14) 5 . rnex-�d�ane6 is nal Parc Permanent Easement - 5 (2/11/14) EXHIBIT LIST Exhibit “A”. Legal description of Servient Estate. Exhibit “B”. Legal depiction of Servient Estate. The Ada County Highway District (ACHD) is committed to compliance with Title VI of the Civil Rights Act of 1964 and related regulations and directives. ACHD assures that no person shall on the grounds of race, color, national origin, gender, disability or age, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any ACHD service, program or activity. Meridian City Council Meeting Agenda May 8, 2018 – Page 131 of 416 Site Planning • Landscape Architecture • Civil Engineering • Golf Course Irrigation & Engineering • Graphic Design • Surveying 462 E. Shore Drive, Suite 100 • Eagle, Idaho 83616 • P 208.939.4041 • www.thelandgroupinc.com May 4, 2018 Project No. 116007 Exhibit “A” SOUTH MERIDIAN REGIONAL PARK SOUTH & EAST COLLECTORS ACHD PERMANENT EASEMENT DESCRIPTION An easement located in the East One Half of the Northwest One Quarter of Section 5, Township 2 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows; Commencing at the One Quarter Corner common to Section 5 and Section 32 of said Township 3 North, Range 1 East, (from which the West 1/16th Corner common to said Sections 5 and 32 bears North 89°58’22” West, 1331.92 feet); Thence from said One Quarter Corner, South 00°01’18” West, a distance of 500.00 feet on the north-south mid- section line of said Section 5 to the POINT OF BEGINNING; Thence South 00°01’18” West, a distance of 2174.91 feet on said mid-section line to the Center One Quarter Corner of said Section 5; Thence North 89°52’48” West, a distance of 1329.59 feet on the east-west mid-section line of said Section 5 to the Center-West One Sixteenth Section Corner of said Section 5; Thence North 00°01’42” West, a distance of 42.00 feet on said One Sixteenth line; Thence South 89°52’48” East, a distance of 1287.63 feet; Thence North 00°01’18” East, a distance of 2132.84 feet; Thence South 89°58’22” East, a distance of 42.00 feet to the point of beginning. The above described easement contains 3.34 acres more or less. PREPARED BY: THE LAND GROUP, INC. James R. Washburn 05/04/2018 Meridian City Council Meeting Agenda May 8, 2018 – Page 132 of 416 S89°57'04"E 1331.87'S.32 S.5 N89°58'22"W 1331.92' - BASIS OF BEARING - NORTH 1/4 SECTION 5 T.2N., R.1E., B.M. S0 0 ° 0 1 ' 1 8 " W 50 0 . 0 0 ' CENTER 1/4 SECTION 5 T.2N., R.1E., B.M. S0 0 ° 0 1 ' 1 8 " W 2 1 7 4 . 9 1 ' N89°52'48"W 1329.59' N00°01'42"W 42.00' S89°52'48"E 1287.63' N0 0 ° 0 1 ' 1 8 " E 2 1 3 2 . 8 4 ' S89°58'22"E 42.00' 42' ACHD EASEMENT AREA:±3.34 ACRES 1/16TH 1/16TH POB S.32 S.5 S.31 S.6 462 East Shore Drive, Suite 100 Eagle, Idaho 83616 Phone 208.939.4041 Fax 208.939.4445 Date of Issuance: Project No.: Designed by: Checked by: Sheet No.: Sheet Title: This document and the information contained herein may not be copied or reproduced without express written permission of The Land Group, Inc. Unauthorized disclosure or construction use are prohibited by copyright law. Fi l e L o c a t i o n : g: \ 2 0 1 6 \ 1 1 6 0 0 7 \ c a d \ s u r v e y \ e x h i b i t s \ e x 1 1 6 0 0 7 m e r i d i a n 7 7 e a s t a n d s o u t h r o w . d w g La s t P l o t t e d B y : da n i n l o e s Da t e P l o t t e d : Fr i d a y , M a y 4 2 0 1 8 a t 0 7 : 3 8 A M 116007 05/04/2018 DOI JRW 1 of 1 Exhibit "B" ACHD Easement City of Meridian Idaho HORIZONTAL SCALE: 1" = 500' 500'1000'0 Exhibit "B" NORTHEAST CORNER SECTION 5 T.2N., R.1E., B.M. 05/04/2018 Meridian City Council Meeting Agenda May 8, 2018 – Page 133 of 416 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5F Project/File Number: Permanent Easement to ACHD for right-of-way purposes for Lake Hazel Road at the South Meridian Regional Park Meetina Notes 9 OPROM South Meridian Regional Park COM18-0004 T2N, R1 E, Sec 05 ADA COUNTY RECORDER Christopher D. Rich 2018-053319 BOISE IDAHO Pgs=7 BONNIE OBERBILLIG 06/11/2018 09:32 AM CITY OF MERIDIAN, IDAHO NO FEE (Reserved for Ada County Recorder) FaANTW���IR THIS PERMANENT EASEMENT (the "Easement"), is made and entered into this •. • (2LJ '7 20JL, by and between City of Meridian, a municipal corporation! hereinafter referred to as "GRANTOR," and ADA COUNTY HIGHWAY DISTRICT, a body politic and corporate • the State of • hereinafter -• to as "ACHD." WITNESSETH: SECTION 1. Recitals. 1.1 GRANTOR owns the real property located in Ada County, Idaho more particularly described on Exhibit "A" attached hereto and by this reference incorporated herein (hereinafter "Servient Estate"). 1.2 ACHD has jurisdiction over the public highways, including sidewalks, and public rights-of-way which adjoin and are adjacent to the Servient Estate (hereinafter the "Dominant Estate"). 1.3 ACHD desires to obtain an easement on, over and across the Servient Estate for the purposes hereinafter described, and, for the consideration and on the terms and conditions hereinafter set forth, GRANTOR is willing to grant such easement to ACHD. SECTION 2. Grant of Easement and Authorized Uses. GRANTOR hereby grants to ACHD a permanent exclusive easement over and across the Servient Estate for use by the public, including motorists, pedestrians and bicyclists, and the following uses and purposes: (a) placement of a Public Rights -of -Way as (as defined in Idaho Code, section 40-117); Permanent Easement - 1 (2/11/14) Lz-z�4 t�az-e- i Permanent Easement - 2 (2/11/14) (b) construction, reconstruction, operation, maintenance and placement of a Highway (as defined in Idaho Code, section 40 -109) and any other facilities or structures incidental to the preservation or improvement of the Highway; (c) statutory rights of ACHD, utilities and irrigation districts to use the Highway and/or Public Right-of-W ay. SECTION 3. Permanent Easement; Covenants Run with the Land. This is a permanent easement. This Easement, and the covenants shall be a burden upon the Servient Estate and shall run with the land. The Easement and the covenants and agreements made herein shall inure to the benefit of and be binding upon, ACHD and GRANTOR, and Grantor’s successors and assigns to the Servient Estate. SECTION 4. Appurtenant. The Easement herein granted is appurtenant to the Dominant Estate and a burden on the Servient Estate. SECTION 5. Maintenance. Upon acceptance of the Highway, ACHD shall maintain the physical integrity of this easement in good condition and repair and as required to satisfy all requirements of applicable laws, the policies of ACHD and sound engineering practices. The repair and maintenance of the physical integrity of the Easement shall be at the sole cost and expense of ACHD; provided if the damage to the physical integrity of the Easement is as a result of the activities of GRANTOR, GRANTOR’S guests, invitees, contractors or agents, the repair shall be at the sole cost and expense of GRANTOR. This Section shall not release GRANTOR’S obligation to provide routine maintenance required under any applicable state or local law, ordinance or regulation as to the pedestrian facilities that may be placed on the Servient Estate. Meridian City Council Meeting Agenda May 8, 2018 – Page 136 of 416 Permanent Easement - 3 (2/11/14) SECTION 6. Indemnification. ACHD shall, subject to the limitations hereinafter set forth, indemnify, save harmless and defend regardless of outcome GRANTOR from expenses of and against suits, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any negligent acts by the ACHD or the ACHD’s officers, agents and employees while acting within the course and scope of their employment, which arise from or which are in any way out of ACHD’s construction, use and maintenance on the Servient Estate . Any such indemnification hereunder by the ACHD is subject to the limitations of the Id aho Tort Claims Act (currently codified at chapter 9, title 6, Idaho Code). Such indemnification hereunder by the ACHD shall in no event cause the liability of the ACHD for any such negligent act to exceed the amount of loss, damages, or expenses of attorney fees attributable to such negligent act, and shall not apply to loss, damages, expenses, or attorney fees attributable to the negligence of GRANTOR. SECTION 7. Recordation. This Easement shall be recorded in the Official Real Property Records of Ada County, Idaho. TO HAVE AND TO HOLD this Easement unto the ACHD forever. GRANTOR covenants to ACHD that ACHD shall enjoy the quiet and peaceful possession of the Servient Estate; and, GRANTOR warrants to ACHD that GRANTOR is lawfully seized and possessed of the Servient Estate and has the right and authority to grant this Easement to ACHD. Meridian City Council Meeting Agenda May 8, 2018 – Page 137 of 416 IN WITNESS WHEREOF, the undersigned have caused this Easement to be executed the day, month and year first set forth above. �QO,pt EDAUGvsl City of Meridian O � 20 w CiW("IV of E IDIAN�- By ; T Xr de Weerd 1 IDAHO \�� SEAL � Its: Attested: �R°jrh° TRE PSV` City Jerk: STATE OF IDAHO ) ) ss. County of Ada ) This record was acknowledged before me on , 2Q� date] by A Qn [name(s) of individual(s)] as [type of authority, such as lcer or trustee] of on behalf of whom record was executed] Signature of notary public `•', OTA .'Y�•� .••�.1'iIBL1G Ada•: My commission expires: 5-Ro '909 Permanent Easement - 4 (2/11/14) �C 49 L,c( Ke_ PICL 2�e l Permanent Easement - 5 (2/11/14) EXHIBIT LIST Exhibit “A”. Legal description of Servient Estate. Exhibit “B”. Legal depiction of Servient Estate. The Ada County Highway District (ACHD) is committed to compliance with Title VI of the Civil Rights Act of 1964 and related regulations and directives. ACHD assures that no person shall on the grounds of race, color, national origin, gender, disability or age, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any ACHD service, program or activity. Meridian City Council Meeting Agenda May 8, 2018 – Page 139 of 416 Site Planning • Landscape Architecture • Civil Engineering • Golf Course Irrigation & Engineering • Graphic Design • Surveying 462 E. Shore Drive, Suite 100 • Eagle, Idaho 83616 • P 208.939.4041 • www.thelandgroupinc.com May 4, 2018 Project No. 116007 Exhibit “A” SOUTH MERIDIAN REGIONAL PARK LAKE HAZEL EASEMENT DESCRIPTION An easement located in the East One Half of the Northwest One Quarter of Section 5, Township 2 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows; Commencing at the One Quarter Corner common to said Sections 5 and 32 of said Township 3 North, Range 1 East (from which point the West 1/16th Section Corner common to said Sections 5 and 32 bears North 89°58’22” West, 1331.92 feet distant); Thence from said One Quarter Corner, North 89°58’22” West, a distance of 348.48 feet on said Section line to the POINT OF BEGINNING; Thence South 00°02’18” West, a distance of 50.00 feet; Thence North 89°58’22” West, a distance of 983.38 feet to a point on the west line of said East One Half of the Northeast One Quarter of Section 5; Thence North 00°01’42” West, a distance of 50.00 feet on said west line to a point on the Section line common to said Sections 5 and 32; Thence South 89°58’22” East, a distance of 983.44 feet on said Section line to the point of beginning. The above described easement contains 1.13 acres more or less. PREPARED BY: THE LAND GROUP, INC. James R. Washburn 05/04/2018 Meridian City Council Meeting Agenda May 8, 2018 – Page 140 of 416 S89°5 7 ' 0 4 " E 1 3 3 1 . 8 7 ' S 8 9 ° 5 8 ' 2 2 " E 9 8 3 . 4 4 ' S 0 0 ° 0 2 ' 1 8 " W 5 0 . 0 0 ' N 8 9 ° 5 8 ' 2 2 " W 9 8 3 . 3 8 ' N 0 0 ° 0 1 ' 4 2 " W 5 0 . 0 0 ' N 8 9 ° 5 8 ' 2 2 " W 3 4 8 . 4 8 ' S . 3 2 S . 5 N 8 9 ° 5 8 ' 2 2 " W 1 3 3 1 . 9 2 ' - B A S I S O F B E A R I N G - N O R T H 1 / 4 S E C T I O N 5 T . 2 N . , R . 1 E . , B . M . 5 0 ' A C H D E A S E M E N T A R E A : ± 1 . 1 3 A C R E S P O B S.32S.5 S.31S.6 T h i s d o c u m e n t a n d t h e i n f o r m a t i o n c o n t a i n e d h e r e i n m a y n o t b e c o p i e d o r r e p r o d u c e d w i t h o u t e x p r e s s w r i t t e n p e r m i s s i o n o f T h e L a n d G r o u p , I n c . U n a u t h o r i z e d d i s c l o s u r e o r c o n s t r u c t i o n u s e a r e p r o h i b i t e d b y c o p y r i g h t l a w . Sheet Title: File Location:g:\2016\116007\cad\survey\exhibits\ex 116007 meridian 77 north row.dwgLast Plotted By:dan inloesDate Plotted:Friday, May 4 2018 at 07:51 AM D a t e o f I s s u a n c e : P r o j e c t N o . : D e s i g n e d b y : C h e c k e d b y : S h e e t N o . : 1 1 6 0 0 7 0 5 / 0 4 / 2 0 1 8 D O I J R W 1 o f 1 Exhibit "B" ACHD Easement City of Meridian Idaho HORIZONTAL SCALE: 1" = 200' 2 0 0 ' 4 0 0 ' 0 Exhibit "B"NORTHEAST CORNERSECTION 5T.2N., R.1E., B.M. 0 5 / 0 4 / 2 0 1 8 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 1 4 1 o f 4 1 6 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5G Project/File Number: H-2018-0034 Caven Ridge Estates East Subdivision No. 2 Final Order for Caven Ridge Estates East Subdivision No. 2 (H- 2018-0034) by New Cavanaugh, LLC Located East of S. Standing Timber Way and South of E. Victory Rd. Meetina Notes C✓i APPROIED BEFORE THE MERIDIAN CITY COUNCIL IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 25 BUILDING LOTS AND 1 COMMON LOT ON 5.98 ACRES OF LAND IN THE R-8 ZONING DISTRICT FOR CAVEN RIDGE ESTATES EAST SUBDIVISION NO.2 BY: NEW CAVANAUGH, LLC APPLICANT HEARING DATE: APRIL 24, 2018 CASE NO. H-2018-0034 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on April 24, 2018 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "PLAT SHOWING CAVEN RIDGE ESTATES EAST SUBDIVISION NO. 2, SITUATED IN SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 30, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2018, HANDWRITTEN DATE: 3/23/2017, by MICHAEL S. BYRNS, PLS, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR CAVEN RIDGE ESTATES EAST SUBDIVISION NO.2 — FP H-2018-0034 Page 1 of 3 SHEET 1 OF 7," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated April 24, 2018, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein, and the response letter from Wendy Shrief, J -U-13 Engineers, Inc., a true and correct copy of which is attached hereto marked "Exhibit 13" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR CAVEN RIDGE ESTATES EAST SUBDIVISION NO. 2 — FP H-2018-0034 Page 2 of 3 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the day of 52018. nSEAL Tammy d rd Mayor, City of Meridian Attest: the C.Ja - Coles City Clerk Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: CADated: " D ' AO 15 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR CAVEN RIDGE ESTATES EAST SUBDIVISION NO. 2 — FP H-2018-0034 Page 3 of 3 Caven Ridge Estates East Subdivision No. 2 – FP H-2018-0034 PAGE 1 STAFF REPORT MEETING DATE: April 24, 2018 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Caven Ridge Estates East Subdivision No. 2 - FP (H-2018-0034) I. APPLICATION SUMMARY The applicant, New Cavanaugh, LLC, has applied for final plat (FP) approval of 25 single-family residential building lots and 1 common area lot on 5.98 acres of land in an R-8 (medium density residential) zoning district. II. STAFF RECOMMENDATION Staff recommends approval of the Caven Ridge Estates East Subdivision No. 2 final plat based on the analysis provided below in Section V. III. PROPOSED MOTION Approval I move to approve File Number H-2018-0034 as presented in the staff report for the hearing date of April 24, 2018, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2018-0034, as presented during the hearing on April 24, 2018, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2018-0034 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The subject property is generally located south of E. Victory Road, south of the Ridenbaugh Canal on the east side of S. Standing Timber Way, , in the NW ¼ of Section 30, T. 3N., R. 1E. B. Applicant: New Cavanaugh, LLC 2289 S. Bonito Way Meridian, ID 83642 C. Owner: Same as applicant EXHIBIT A Caven Ridge Estates East Subdivision No. 2 – FP H-2018-0034 PAGE 2 D. Representative: Wendy Shrief, JUB Engineers, Inc. 250 S. Beechwood Ave., Ste. 201 Boise, ID 83709 V. STAFF ANALYSIS The proposed final plat depicts 25 building lots and 1 common lots on 5.98 acres of land in an R-8 zoning district. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. Because the number of buildable lots and common area shown on the proposed final plat is the same as shown on the approved preliminary plat, staff deems the final plat in substantial compliance with the approved preliminary plat. VI. SITE SPECIFIC CONDITIONS 1. Applicant shall meet all terms of the approved annexation (AZ-06-015), preliminary plat and development agreement (Instrument No. 2017-074871) (H-2017-0020). 2. The applicant shall obtain the City Engineer’s signature on the final plat within two (2) years of the City Engineer’s signature on the previous phase final plat (by 2/14/2020); or, apply for a time extension in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by JUB Engineers, Inc., stamped on 6/29/17 by Michael S. Byrns, included in Exhibit C shall be revised as follows: a. Note #5: “Lots shall not be reduced in size without prior approval from the health authority and the City of Meridian.” b. Easement Note #4: Include recorded instrument number. c. Label the easement for the Ridenbaugh Canal as such on Lot 18, Block 2. d. It does not appear that 10-foot wide easements are necessary on the subdivision boundary side of Lots 11 & 21, Block 1, and Lots 4 &17, Block 2. These lines will be side lot lines to existing/future phases, and therefore they could be reduced to 5-foot width. 5. The landscape plan prepared by Stack Rock Group, dated 2/9/17, included in Exhibit D shall be revised as follows: a. Depict landscaping adjacent to the pathway along the Ridenbaugh Canal in accord with the standards listed in UDC 11-3B-12C. Trees and landscaping required along the pathway should be provided within the common lot, not within adjacent building lots, unless otherwise approved through Alternative Compliance. b. Depict fencing along the south side of the Ridenbaugh Canal between the canal and the pathway as set forth in UDC 11-3A-6B.3 to deter access to the ditch for public safety purposes. 6. All fencing installed on the site must comply with the standards listed in UDC 11-3A-6 and 11- 3A-7. If permanent perimeter fencing is not provided along the boundaries of the site, temporary fencing to contain debris during construction shall be installed prior to release of building permits. Caven Ridge Estates East Subdivision No. 2 – FP H-2018-0034 PAGE 3 7. Submit a public pedestrian pathway easement to the Planning Division for the multi-use pathway proposed along the Ridenbaugh Canal prior to signature on the final plat by the City Engineer for approval by City Council and subsequent recordation; coordinate the details of the easement with Kim Warren, Pathways Project Manager, Park’s Department (208-888-3579) 8. This development is subject to pay $1,465.56 per acre, to proportionally offset costs incurred by the City of Meridian for the Victory Road Gap Sewer Project. Said payment must be received prior to obtaining the City Engineer’s signature on each final plat. 9. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. 10. A Street Light Plan will be required with the submittal of the civil construction plans. Plan requirements can be found in section 6-5 of the Improvement Standards for Street Lighting at http://www.meridiancity.org/public_works.aspx?id=272 VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all inco mplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service f or more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for Caven Ridge Estates East Subdivision No. 2 – FP H-2018-0034 PAGE 4 more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purpos es. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that Caven Ridge Estates East Subdivision No. 2 – FP H-2018-0034 PAGE 5 may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year -round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. V. EXHIIBITS A. Vicinity Map B. Approved Preliminary Plat (dated: 6/6/17) C. Proposed Final Plat (dated: 6/29/17) D. Proposed Landscape Plan (dated: 2/9/17) Caven Ridge Estates East Subdivision No. 2 – FP H-2018-0034 PAGE 6 Exhibit A – Vicinity/Zoning Map Caven Ridge Estates East Subdivision No. 2 – FP H-2018-0034 PAGE 7 Exhibit B – Approved Preliminary Plat (dated: 6/6/17) Caven Ridge Estates East Subdivision No. 2 – FP H-2018-0034 PAGE 8 Exhibit C – Proposed Final Plat (dated: 2/23/17) Caven Ridge Estates East Subdivision No. 2 – FP H-2018-0034 PAGE 9 Caven Ridge Estates East Subdivision No. 2 – FP H-2018-0034 PAGE 10 Exhibit D –Proposed Landscape Plan (dated: 2/9/17) City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5H Project/File Number: H-2017-0005 Movado Estates Subdivision No. 2 Final Order for Movado Estates Subdivision No. 2 (H-2017-0005) by DevCo, LLC Located South Side of E. Overland Road, Between S. Topaz Way and S. Cloverdale Road Meetina Notes 9 OPMED City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 51 Project/File Number: Oberg Subdivision Item Title: H-2018-0012 Findings of Fact, Conclusions of Law for Oberg Subdivision (H- 2018-0012) by DevCo, LLC located at 2855 N. Wingate Lane Meetina Notes Rf APPROVED CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0012 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation and Zoning of 4.79 Acres of land with an R-15 Zoning District; and a Preliminary Plat Consisting of 25 Building Lots, 3 Common Lots and 1 Other Lot on 4.79 Acres of Land for Oberg Subdivision, by DevCo, LLC. Case No(s). H-2018-0012 For the City Council Hearing Date of: April 24, 2018 (Findings on May 8, 2018) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of April 24, 2018, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of April 24, 2018, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of April 24, 2018, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of April 24, 2018, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda May 8, 2018 – Page 188 of 416 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0012 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of April 24, 2018, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for Annexation and Zoning is hereby approved with the requirement of a Development Agreement; and Preliminary Plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of April 24, 2018, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the Meridian City Council Meeting Agenda May 8, 2018 – Page 189 of 416 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0012 - 3 - agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of April 24, 2018 Meridian City Council Meeting Agenda May 8, 2018 – Page 190 of 416 By action of the City Council at its regular meeting held on the 8 day of , 2018. COUNCIL PRESIDENT JOE BORTON VOTED left COUNCIL VICE PRESIDENT LUKE CAVENER VOTED Xe4 COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED 1 COUNCIL MEMBER TY PALMER VOTED COUNCIL MEMBER TREG BERNT VOTED YeC COUNCIL MEMBER GENESIS MILAM VOTED J C4 MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor y de Weerd SED AUGUST QO Q - Attest: (-A 'moo City uP w ok �E IDIAN IDAHO > C. y Coles U SEAL 'i7 City Clerk Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Dated: MO City erk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0012 Qbp-19 - 4 - Oberg Subdivision – AZ, PP H-2018-0012 PAGE 1 STAFF REPORT Hearing Date: April 17, 2018 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Oberg Subdivision – AZ, PP (H-2018-0012) I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, DevCo, LLC, has submitted an application for annexation and zoning (AZ) of 4.79 acres of land with an R-15 zoning district; and a preliminary plat (PP) consisting of 25 single-family residential building lots, 3 common lots and 1 other lot on 4.79 acres of land for Oberg Subdivision. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ and PP applications in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on March 15, 2018. At the public hearing, the Commission moved to recommend approval of the subject AZ and PP requests. a. Summary of Commission Public Hearing: i. In favor: Jim Conger ii. In opposition: None iii. Commenting: None iv. Written testimony: Laren Bailey v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Commission: i. None d. Commission Change(s) to Staff Recommendation: i. Amend condition #1.3.5 to reflect that the HOA, not the applicant, will have an ongoing obligation to maintain all pathways. e. Outstanding Issue(s) for City Council: i. None The Meridian City Council heard these items on April 24, 2018. At the public hearing, the Council approved the subject AZ and PP requests. a. Summary of City Council Public Hearing: i. In favor: Jim Conger ii. In opposition: None iii. Commenting: Rosellen Villareal Price; Craig Thompson; Roberta Thompson iv. Written testimony: None EXHIBIT A Meridian City Council Meeting Agenda May 8, 2018 – Page 192 of 416 Oberg Subdivision – AZ, PP H-2018-0012 PAGE 2 v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: Kevin Fedrizzi b. Key issue(s) of Public Testimony: i. Concern regarding use of bollards at the location of the emergency access at the east boundary of this site; would prefer a solid fence to prohibit public access to Wingate Lane and adjacent rural properties. c. Key Issues of Discussion by Council: i. Provision of gate at the east boundary of the site that would allow emergency access while discouraging public use of Wingate Lane and access to adjacent rural properties. d. Key Council Changes to Staff/Commission Recommendation i. Council directed the Applicant to work with the Fire Department to determine a suitable solid fence that would allow for emergency access at the east boundary of the site while deterring public access to Wingate Lane and adjacent rural properties (see condition #1.1.11 in Exhibit B). III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018- 0012, as presented in the staff report for the hearing date of April 17, 2018, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0012, as presented during the hearing on April 17, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0012 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 2855 N. Wingate Lane, in the NW ¼ of Section 5, Township 3N., Range 1E. (Parcel #S1105212485 & S1105212530). B. Owner: Dixie Lee Roberts 725 N. Eagle Rd. Eagle, ID 83616 C. Applicant: DevCo, LLC 4824 W. Fairview Ave. Boise, ID 83706 D. Representative: Laren Bailey, Conger Management Group 4824 W. Fairview Ave. Boise, ID 83706 E. Applicant's Statement/Justification: Please see applicant’s narrative for this information. Meridian City Council Meeting Agenda May 8, 2018 – Page 193 of 416 Oberg Subdivision – AZ, PP H-2018-0012 PAGE 3 V. PROCESS FACTS A. The subject application is for annexation and zoning and preliminary plat. A public hearing is required before the Planning & Zoning Commission and City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: February 23, 2018 (Commission); March 30, 2018 (Council) C. Radius notices mailed to properties within 300 feet on: February 16, 2018 (Commission); March 23, 2018 (Council) D. Applicant posted notice on site(s) on: March 5, 2018 (Commission); April 13, 2018 (Council) VI. LAND USE A. Existing Land Use(s) and Zoning: The annexation area consists of rural residential land with an existing home, zoned RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North & East: Rural residential properties, zoned RUT in Ada County 2. South: Single-family residential properties, zoned R-4 3. West: Single-family residential properties, zoned R-4 & R-8 C. History of Previous Actions: None D. Utilities: 1. Location of sewer: Sanitary sewer service to this development will be via new mainlines to the existing trunk line that traverses through the parcel. 2. Location of water: Water service to this development is proposed to be via the new mainline being installed as part of the Verado Subdivision. Therefore the serviceability of this development shall be contingent upon the completion and acceptance of those mains. 3. Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: The South Slough/Finch Lateral bisects this site (east/west). 2. Hazards: Staff is not aware of any hazards that exist on this property. 3. Flood Plain: This site is not within the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS The Comprehensive Plan Future Land Use Map (FLUM) designates this site as Medium Density Residential (MDR). The purpose of the MDR designation is to allow smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre (d.u./acre). The applicant proposes to develop this 4.79 acre site with 25 single-family residential attached (22) and detached (3) homes at an overall gross density of 5.21 dwelling units per acre (d.u./acre) consistent with the MDR FLUM designation. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use (staff analysis in italics): Meridian City Council Meeting Agenda May 8, 2018 – Page 194 of 416 Oberg Subdivision – AZ, PP H-2018-0012 PAGE 4 “Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) The proposed medium density development with mostly attached and a few detached units will contribute to the variety of housing types in this area. Staff is unaware of how “affordable” the units will be. “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) City services are available and will be extended by the developer to the proposed lots with development of the site in accord with UDC 11-3A-21. “Improve and protect creeks (Five Mile, Eight Mile, Nine Mile, Ten Mile, South Slough, and Jackson and Evans drainages) throughout commercial, industrial and residential areas.” (5.01.01E) The South Slough runs east/west through this site and should remain open and be protected during development. “Require common area in all subdivisions.” (3.07.02F) Because this site is below 5 acres in size, the UDC (11-3G-3) does not require open space to be provided. However, the applicant is proposing 0.86 of an acre (or 17.95%) of common area within the development. “Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets). (3.03.020) The proposed plat depicts the extension of an existing stub street (E. Kamay Dr.) from the west boundary through the site to the east boundary; and a stub street (E. Cougar Creek St.) to the east boundary at the south end of the site for future extension. Staff also recommends N. Lapis Ave. is extended/stubbed to the north property boundary for future extension and interconnectivity. “Provide housing options close to employment and shopping centers.” (3.07.02D) The proposed medium density development with attached and detached units will contribute to the mix of housing options available in this area in close proximity to shopping centers and employment along the Eagle Road corridor and in the general vicinity. “Coordinate with public works, police, and fire departments on proposed annexation and development requests, and the impacts on services.” (3.04.01H) Staff has coordinated with public works, police and fire and has incorporated their comments and conditions in this report. “Develop pathways to connect Meridian with Boise, Nampa, Kuna and Eagle.” (6.01.02C) The Pathways Master Plan depicts segments of the City’s multi-use pathway system east/west through this site along the South Slough/Finch Lateral and along the east boundary of this site where Wingate Lane is currently located, north of the South Slough/Finch Lateral. These pathways will eventually provide a connection between adjacent cities. Meridian City Council Meeting Agenda May 8, 2018 – Page 195 of 416 Oberg Subdivision – AZ, PP H-2018-0012 PAGE 5 VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian comprehensive plan. Residential districts are distinguished by the dimensional standards of the corresponding zone and housing types that can be accommodated. B. Schedule of Use: Unified Development Code (UDC) Table 11-2A-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-15 zoning district. Any use not explicitly listed, or listed as a prohibited use is prohibited. The proposed use of the site for single-family attached and detached dwellings is a principal permitted use in the R-15 zoning district. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Table 11-2A-7 for the R-15 district. D. Landscaping: Street buffer landscaping is required as set forth in UDC Table 11-2A-7 in accord with the standards listed in UDC 11-3B-7C. E. Subdivision Design and Improvement Standards: The subdivision must comply with the subdivision design standards outlined in UDC 11-6C-3. F. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single- family dwellings. IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: 1. Annexation & Zoning The applicant has applied for annexation and zoning of 4.79 acres of land with an R-15 zoning district. The proposed gross density of the single-family residential development is 5.21 units per acre which is consistent with the density desired in MDR designated areas per the Comprehensive Plan. Note: The requested R-15 district allows for 3-foot wide interior side yard setbacks as opposed to 5 feet in the R-4 and R-8 districts. The applicant proposes to develop 25 new single-family residential attached (22) and detached (3) homes on the subject property as shown on the preliminary plat included in Exhibit A.2. Conceptual building elevations were also submitted that represent what future homes in this development will look like; building materials consist of a mix of horizontal and vertical siding with stone veneer accents (se Exhibit A.4). All structures are proposed to be single-story. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the provisions included in Exhibit B. 2. Preliminary Plat The proposed plat consists of a total of 25 single-family residential building lots, 3 common lots and 1 other lot on 4.79 acres of land in the proposed R-15 zoning district (see Exhibit Meridian City Council Meeting Agenda May 8, 2018 – Page 196 of 416 Oberg Subdivision – AZ, PP H-2018-0012 PAGE 6 A.2). The gross overall density for the subdivision is 5.21 dwelling units per acre (d.u./acre) with a net density of 8.74 d.u./acre. This subdivision is proposed to develop in one phase. The applicant’s narrative states the housing product proposed in this development is identical to that in the Solterra development approved in 2014 currently being completed. All of the units will be attached except for where there are an odd number of lots in a block (i.e. Lot 2, Block 1; Lot 4, Block 2; Lot 6, Block 3); single-level detached homes will occupy those lots. Existing Structure: There is an existing home located on the south end of this site and an accessory structure at the northeast end of the site. Prior to signature on the final plat by the City Engineer, these structures are required to be removed. Dimensional Standards: Development of this site is required to comply with the dimensional standards listed in UDC 11-2A-3 and Table 11-2A-7 for the R-15 zoning district. Staff has reviewed the proposed plat and found it to be in compliance with the R-15 dimensional standards. The final plat should depict a zero (0) setback on shared interior lots lines where attached units are proposed. Traffic: ACHD is not requiring a Traffic Impact Study (TIS) for the proposed development. Access: One access is proposed for this site via the extension of an existing stub street (i.e. E. Kamay St.) at the west boundary of the site. An emergency only access is proposed at the east boundary via the existing private street (i.e. Wingate Ln.). Stub Streets: Two (2) stub streets are depicted on the preliminary plat to the property to the east for future extension and interconnectivity upon redevelopment of the properties to the east. Staff recommends an additional stub street (i.e. N. Lapis Ave.) is provided to the north property boundary for future extension and interconnectivity when the property to the north redevelops in the future. Private Street: A private street, N. Wingate Lane, exists along the east boundary of this site and extends north to E. Ustick Rd. and south approximately 850 feet to E. Meadowgrass St. This street provides sole access to three properties to the southeast of this site as well as properties to the north of this site. A 15-foot wide road access and utility easement is depicted on the plat for this lane and is proposed to be located within adjacent building lots. Because this lane provides access for other properties, it cannot be vacated at this time. In the future, when those properties redevelop and access is provided by a different means, the easement for Wingate Lane should be vacated and the street and sidewalk should be extended to the east boundary of the subdivision; ACHD will retain a surety for these improvements. Until such time, the easement area on this site shall remain as-is and not be constructed upon; however, use of this easement for the subject property should be relinquished except for an emergency access via E. Kamay St. A barrier should be constructed at the end of N. Lapis Ave., E. Kamay St. and Cougar Creek St. with a sign stating the streets will be extended in the future; the barrier on Kamay and Cougar Creek should prevent access via Wingate Ln. The barrier at the end of E. Kamay St. should allow for emergency access via Wingate Ln.; coordinate the barrier/gate with the Fire Department. Common Driveways: All common driveways are required to comply with and be constructed per the standards listed in UDC 11-6C-3D. A common driveway is depicted on the plat on Lot 9, Block 2 for access to Lots 10-13, Block 2. Meridian City Council Meeting Agenda May 8, 2018 – Page 197 of 416 Oberg Subdivision – AZ, PP H-2018-0012 PAGE 7 An exhibit is required to be submitted with the final plat application that depicts the setbacks, fencing, building envelope, and orientation of the lots and structures accessed by a common driveway. Parking: Off-street parking is required on each residential lot in accord with the standards listed in UDC Table 11-3C-6 for single-family dwellings. Landscaping: Landscaping is required to be provided in the subdivision in accord with the standards listed in UDC 11-3B. Landscaping is required along both sides of the multi-use pathway proposed along the north side of the South Slough/Finch Lateral as set forth in UDC 11-3B-12C; no landscaping is depicted on the plan. A minimum 5-foot wide landscape strip is required along each side of the pathway; the plan should be revised accordingly. Tree Mitigation: Mitigation is required for all existing trees 4” caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of one hundred percent replacement. The landscape plan states that there are existing trees on the site that require mitigation. Open Space/Site Amenities: Qualified open space and site amenities are required to be provided with developments 5 acres or more in size per UDC 11-3G-2. Because this site is below 5 acres, the minimum standards for such do not apply. The proposed plans depict 0.86 of an acre (or 17.95%) of open space provided on the site, the majority of which consists of the common lot where the South Slough/Finch Lateral is located. A segment of the City’s multi-use pathway system is proposed through this site along the north side of the South Slough/Finch Lateral as a site amenity. Pathways: The Pathways Master Plan depicts a segment of the City’s 10-foot wide multi-use pathway system along both sides of the South Slough/Finch Lateral and the east side of the property north of the South Slough. The plans depicts a 10-foot wide pathway along the north side of the waterway; no pathway is prosed along the east boundary. The pathway is required to be constructed in accord with the standards in the Plan and have landscaping adjacent to the pathway in accord with the standards listed in UDC 11-3B-12C. A minimum 5-foot wide landscape strip is required along each side of the pathway planted with a mix of trees, shrubs, lawn or other vegetative groundcover. A minimum of one tree per 100 linear feet is required to be planted along the pathway adjacent to the creek; no trees are currently depicted on the plan. The pathway should be shifted a minimum of 5-feet away from the north property boundary to allow for the required landscaping. Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. Five-foot wide attached sidewalks are proposed throughout the development in accord with UDC standards. Utilities: All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. Street lighting is required to be installed within the development in accord with the City’s adopted standards, specifications and ordinances. Pressurized Irrigation (PI): An underground PI system is required to be provided to each lot in the subdivision as proposed in accord with UDC 11-3A-15. Pressurized irrigation is proposed to be provided by the Nampa Meridian Irrigation District. Storm Drainage: An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications and ordinances. Design and Meridian City Council Meeting Agenda May 8, 2018 – Page 198 of 416 Oberg Subdivision – AZ, PP H-2018-0012 PAGE 8 construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. Waterways: The UDC (11-3A-6B) requires natural waterways intersecting, crossing or lying within the area being developed to remain as a natural amenity and not be piped or otherwise covered. The South Slough/Finch Lateral runs east/west through this site; as a natural waterway, it’s required to remain open and should be protected during construction. Fencing: All fencing should comply with the standards listed in UDC 11-3A-6B and 11-3A- 7. A 6-foot tall solid vinyl fence is proposed along the perimeter boundary of the site. A 5-foot tall black iron fence is proposed along the north and south boundaries of the irrigation easement for the South Slough/Finch Lateral (i.e. Lot 3, Block 2 and Lot 5, Block 3). A 6- foot tall black vinyl coated chainlink fence is proposed along the south side of the multi-use pathway along the South Slough/Finch Lateral to preserve public safety. Building Elevations: The applicant has submitted conceptual building elevations for future single-family attached homes within this development; detached homes will share the same architectural features and design (see Exhibit A.4). The renderings submitted are designed by Black Rock Homes and are representative of what are anticipated to be constructed in this development. Building materials consist of horizontal and vertical siding with stone veneer accents. Future development should be generally consistent with these elevations and materials. Design Review: Administrative design review is required for all attached single-family homes. The design of the attached dwellings should be consistent with standards in the Architectural Standards Manual. Based on the above analysis, Staff recommends approval of the proposed annexation and zoning request with the requirement of a development agreement containing the provisions listed in Exhibit B; and approval of the proposed preliminary plat with the conditions of approval listed in Exhibit B of this report in accord with the Findings contained in Exhibit D. X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Proposed Preliminary Plat (dated: 3/6/18) 3. Proposed Landscape Plan (dated: 2/1/18) 4. Conceptual Building Elevations B. Agency & Department Comments/Conditions C. Legal Description & Exhibit Map for Annexation Boundary D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda May 8, 2018 – Page 199 of 416 Exhibit A Page 1 A. Drawings 1. Vicinity/Zoning Map Meridian City Council Meeting Agenda May 8, 2018 – Page 200 of 416 Exhibit A Page 2 2. Proposed Preliminary Plat (dated: 3/6/18) Meridian City Council Meeting Agenda May 8, 2018 – Page 201 of 416 Exhibit A Page 3 3. Proposed Landscape Plan (dated: 2/1/18) Meridian City Council Meeting Agenda May 8, 2018 – Page 202 of 416 - 2 - 4. Conceptual Building Elevations Meridian City Council Meeting Agenda May 8, 2018 – Page 203 of 416 - 3 - B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS/CONDITIONS 1. PLANNING DIVISION 1.1 Comments/Site Specific Conditions of Approval 1.1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the City within six (6) months of the City Council granting annexation. The DA shall, at minimum, incorporate the following provisions: a. Development shall substantially comply with the preliminary plat, landscape plan and conceptual building elevations included in Exhibit A and the associated conditions of approval in the staff report. b. Prior to signature on the final plat by the City Engineer, all of the existing structures on the site shall be removed. c. All structures on the site are restricted to a single-story in height as proposed by the Developer. d. The South Slough/Finch Lateral shall remain open as a natural amenity and be protected during construction in accord with UDC 11-3A-6B. 1.1.2 Based on the preliminary plat included in Exhibit A.2, dated 3/6/18, the final plat shall include the following revisions: a. Label the easement for the South Slough/Finch Lateral as such. b. Depict which lots are proposed for attached units with a zero (0) setback on the shared lots lines. c. Extend/stub N. Lapis Ave. to the north property boundary for future extension. d. Shift the 10-foot wide multi-use pathway on Lot 3, Block 2 and Lot 5, Block 3 a minimum of 5 feet away from the north property boundary to allow for landscaping as required by UDC 11-3B-12C. 1.1.3 The landscape plan included in Exhibit A.4, dated 2/1/2018, shall be revised as follows: a. A minimum 5-foot wide landscape strip is required along each side of the multi-use pathway along the South Slough/Finch Lateral planted with a mix of trees, shrubs, lawn or other vegetative groundcover as set forth in UDC 11-3B-12C. A minimum of one tree is required per 100 linear feet of pathway. The pathway shall be shifted a minimum of 5 feet away from the north property boundary to allow for the required landscape strip. b. If fencing is desired along the south property boundary of Lot 8, Block 2, the common driveway lot (i.e. Lot 9, Block 2) shall be widened an additional 5 feet to accommodate a landscape strip in accord with UDC 11-6C-3D. 1.1.4 Submit an exhibit with the final plat application that depicts the setbacks, fencing, building envelope, and orientation of the lots and structures that are accessed from a common driveway (i.e. Lots 10-13, Block 2) in accord with UDC 11-6C-3D.7. Meridian City Council Meeting Agenda May 8, 2018 – Page 204 of 416 - 4 - The exhibit shall include Lot 8, Block 2; the driveway for this lot shall be on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to the common driveway on this lot is prohibited unless separated by a minimum 5-foot wide landscape buffer. 1.1.5 The common driveway proposed on Lot 9, Block 2 shall be constructed in accord with the standards listed in UDC 11-6C-3d. 1.1.6 A perpetual ingress/egress easement shall be filed with the Ada County recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment; a copy of the recorded easement shall be submitted with the final plat for City Engineer signature. 1.1.7 Prior to signature on the final plat by the City Engineer, the owner/developer shall submit a copy of a recorded relinquishment for the subject properties’ access rights for Wingate Lane. 1.1.8 A barrier shall be constructed at the end of E. Cougar Creek Street, N. Lapis Ave. and E. Kamay St. with a sign stating the street will be extended in the future; the applicant shall coordinate with the Fire Department on a barrier/gate that allows for emergency access at the end of E. Kamay St. 1.1.9 Submit a surety to ACHD (if required) for the cost of extending the sidewalk and street (E. Kamay St.) to the east boundary of the subdivision; these improvements shall be completed once Wingate Lane is vacated at some point in the future. 1.1.10 All single-family attached structures require submittal and approval of a Design Review application. Design of these structures shall comply with the standards in the Architectural Standards Manual. 1.1.11 The applicant shall work with the Fire Department to determine a suitable solid fence that would allow for emergency access at the east boundary of the site while deterring public access to Wingate Lane and adjacent rural properties. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the R-8 and R-15 zoning district listed in UDC Table 11-2A-6 and 11-2A-7 respectively. 1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. 1.2.3 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11 -3A- 15, UDC 11-3B-6 and MCC 9-1-28. 1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.7 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B- 7C. 1.2.8 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B- 11C. 1.2.9 Construct all parkways consistent with the standards as set forth in UDC 11-3A-17E, 11-3G-3B5 and 11-3B-7C. 1.2.10 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. Meridian City Council Meeting Agenda May 8, 2018 – Page 205 of 416 - 5 - 1.2.11 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.2.12 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14. 1.3.2 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 1.3.3 The project is subject to all current City of Meridian ordinances. 1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.3.5 The applicant homeowner’s association shall have an ongoing obligation to maintain all pathways. 1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11- 3A-3. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11-5C-3C. 1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two years of the signature of the City Engineer on the previous final plat as set forth in UDC 11 -6B- 7B (if applicable). 1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. 1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 2. PUBLIC WORKS DEPARTMENT 2.1 SITE SPECIFIC CONDITIONS OF APPROVAL 2.1.1 A street light plan will need to be included in the final plat and/or building permit application. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Meridian City Council Meeting Agenda May 8, 2018 – Page 206 of 416 - 6 - Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.1.2 Water service to this development is proposed to be via the new mainline being installed as part of the Verado Subdivision. Therefore the serviceability of this development shall be contingent upon the completion and acceptance of those mains. 2.1.3 Applicant shall submit documentation of the relinquishment of the existing Idaho Power Easement crossing the southern side of the parcel. 2.1.4 Applicant shall be required to extend sanitary sewer and water mainlines to their north boundary within the N. Lapis Avenue extension that is required per Site Specific Condition of Approval 1.1.2(c). 2.2 GENERAL CONDITIONS OF APPROVAL 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at Meridian City Council Meeting Agenda May 8, 2018 – Page 207 of 416 - 7 - (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by Meridian City Council Meeting Agenda May 8, 2018 – Page 208 of 416 - 8 - the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The Police Department has no comment on this application. 4. FIRE DEPARTMENT 4.1 Please contact the Deputy Fire Chief immediately to address concerns related to the necessary Fire Department turn arounds. In accordance with International Fire Code Section 503.2.5, any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. 4.2 One and two family dwellings not exceeding 3,600 square feet require a fire- flow of 1,000 gallons per minute for a duration of 2 hours to service the entire project. One and two family dwellings in excess of 3,600 square feet require a minimum fire flow as specified in Appendix B of the International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix C of the International Fire Code. 4.3 Acceptance of the water supply for fire protection will be by the Meridian Fire Department and water quality by the Meridian Water Department for bacteria testing. 4.4 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance with International Fire Code Section (IFC) 508.5.4 as follows: a. Fire hydrants shall have a Storz LDH connection in place of the 4 ½” outlet. The Storz connection may be integrated into the hydrant or an approved adapter may be used on the 4 1/2" outlet. b. Fire hydrants shall have the Storz outlet face the main street or parking lot drive aisle. c. Fire hydrants shall be placed on corners when spacing permits. d. Fire hydrants shall not have any vertical obstructions to outlets within 10’. e. Fire hydrants shall be placed 18” above finished grade to the center of the Storz outlet. f. Fire hydrants shall be provided to meet the requirements of the Meridian Water Dept. Standards. g. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 4.5 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. Meridian City Council Meeting Agenda May 8, 2018 – Page 209 of 416 - 9 - 4.6 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 4.7 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire Code Sections 503.3 & D103.6. 4.8 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in International Fire Code Section 304.1.2. 4.9 Operational fire hydrants, temporary or permanent street signs, and access roads with an all weather surface are required to be installed before combustible construction material is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4. 4.10 Emergency response routes and fire lanes shall not be allowed to have traffic calming devices installed without prior approval of the Fire Code Official. National Fire Protection IFC 503.4.1. 4.11 Secondary emergency access routes shall be protected from illegal entry by a gate or collapsible bollards as set forth in IFC 503.5. An example would be the MaxiForce Collapsible bollards that is wrench activated or an approved equal. 5. REPUBLIC SERVICES 5.1 Republic Services did not submit comments on this application. 6. PARKS DEPARTMENT 6.1 Construct a multi-use pathway and adjoining fencing and landscaping consistent with the standards as set forth in UDC 11-3A-7A7 and 11-3B-12C respectively. 6.2 The applicant shall design and construct the multi-use pathway(s) consistent with the location and specifications (Chapter 3) set forth in the Meridian Pathways Master Plan unless otherwise approved by the Parks and Recreation Director. 6.3 Prior to submittal of the final plat for City Engineer signature, the applicant shall submit a public access easement for the [South Slough] multi-use pathway to be located on the north side of the Finch Lateral to the Planning Division for subsequent approval by City Council and recordation. 6.4 The applicant shall depict a public access easement for the above-referenced multi-use pathway on the final plat. 6.5 The applicant shall have an ongoing obligation to maintain all pathways. 6.6 Prior to City Engineer signature on the final plat, applicant shall submit material testing reports to the Park’s Department documenting that construction of multi-use pathway complies with the City’s pathway design standards. 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Site Specific Conditions of Approval 7.1 Extend Kamay Drive into the site at the west property line. 7.2 Construct all of the streets within the subdivision as 33-foot street sections with curb, gutter and 5-foot wide concrete sidewalk within 47-feet of right-of-way. Meridian City Council Meeting Agenda May 8, 2018 – Page 210 of 416 - 10 - 7.3 Construct Cougar Creek Street as a stub street to the east property line. Install a sign at the terminus of the stub street stating that, "THIS ROAD WILL BE EXTENDED IN THE FUTURE.” 7.4 The hammerhead turnaround over Lot 9, Block 1, at the intersection of Cougar Creek Street and Lapis Avenue shall be signed for “NO PARKING” and “THIS IS A PUBLIC TURNAROUND”. 7.5 Construct Kamay Drive as a stub street to the east property line. Install a sign at the terminus of the stub street stating that, "THIS ROAD WILL BE EXTENDED IN THE FUTURE.” A temporary turnaround is not required. 7.6 Provide written Fire Department approval for the emergency access on Kayam Drive and the hammerhead turnaround on Cougar Creek Street. 7.7 Install bollards or a gate at the terminus of Kayam Drive to Wingate Lane, whichever is required by the Fire Department. 7.8 The District will require that the applicant submit the bridge plans for the crossing of the Finch Lateral for review and approval prior to the pre-construction meeting and final plat approval. Note: all plan submittals for bridges or pipe crossings of irrigation facilities shall be submitted to ACHD for review no later than December 15th for construction in the following year prior to irrigation season. 7.9 Payment of impact fees is due prior to issuance of a building permit. 7.10 Comply with all Standard Conditions of Approval. 7.2 Standard Conditions of Approval 7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right -of- way (including all easements). 7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non-compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right -of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right -of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. Meridian City Council Meeting Agenda May 8, 2018 – Page 211 of 416 - 11 - 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. 8. IDAHO TRANSPORTATION DEPARTMENT 9. CENTRAL DISTRICT HEALTH DEPARTMENT Meridian City Council Meeting Agenda May 8, 2018 – Page 212 of 416 - 12 - 10. NAMPA & MERIDIAN IRRIGATION DISTRICT 11. WEST ADA SCHOOL DISTRICT Meridian City Council Meeting Agenda May 8, 2018 – Page 213 of 416 - 13 - C. Legal Description & Exhibit Map for Annexation Boundary Meridian City Council Meeting Agenda May 8, 2018 – Page 214 of 416 - 14 - Meridian City Council Meeting Agenda May 8, 2018 – Page 215 of 416 - 15 - D. Required Findings from Unified Development Code 1. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant is proposing to annex the subject 4.79 acre property with an R-15 zoning district and develop 25 new single-family residential attached and detached homes at a gross density of 5.21 units per acre consistent with the MDR FLUM designation. The City Council finds the proposed amendment complies with the applicable provisions of the Comprehensive Plan as noted above in Section VII and should be compatible with adjacent residential uses (see section VII above for more information). b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the R-15 zoning district is consistent with the purpose statement for the residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). The City Council finds annexing this property with an R-15 zoning district is in the best interest of the City if the applicant develops the site in accord with the proposed plat. 2. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The City Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. Meridian City Council Meeting Agenda May 8, 2018 – Page 216 of 416 - 16 - b. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from publ ic service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the City Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; Based on comments provided by public service providers (i.e., Police, Fire, ACHD, etc.) in Exhibit B, the City Council finds there is public financial capability of supporting services for the proposed development. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and The City Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. f. The development preserves significant natural, scenic or historic features. The City Council is unaware of any significant natural, scenic or historic features that exist on this site. Meridian City Council Meeting Agenda May 8, 2018 – Page 217 of 416 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5J Project/File Number: Fast Eddy's Item Title: H-2018-0006 Development Agreement for Fast Eddy's (H-2018-0006) with ST Investments, Inc., site is located at 3775 N. Eagle Rd., in the southeast Y4 of Section 32, Township 4 North, Range 1 East. (Parcel #: R4582530280 & S0532417375) Meetina Notes 9 APPINED DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. ST Investments, Owner/Developer THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this day of , 2018, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and ST Investments, Inc., 2151 N. Greenview Ct., Eagle, 'ID 83616, hereinafter called O"ER/DEVELOPER. 1, ITL: 1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-6511 A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owner/Developer make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section_ 11-58-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owner/Developer has submitted an application for annexation and zoning of 1.63 acres of land with an C -G (General Retail and Service Commercial) zoning district, under the Unified Development Code, which generally describes how the Property will be developed and what improvements will be made, and C 1.5WHEREAS, Owner/Developer made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the Property will be developed and what improvements will be made; and I 1.6 WHEREAS, the record of the proceedings for the requested annexation and preliminary plat on the Property held before the Planning ' & Zoning DEVELOPMENT AGREEMENT —FAST EDDY'S (H-2018-0006) PAGE 1 OF 8 Meridian City Council Meeting Agenda May 8, 2018 — Page 219 of 416 i i M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 2 2 0 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 2 2 1 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 2 2 2 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 2 2 3 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 2 2 4 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 2 2 5 o f 4 1 6 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER/DEVELOPER:o�pSED AUo�S ST Investments, Inc. oPQ z� �w c t, �r �E I�- By• DIANIDAHO s� SEAL CITY OF M DIAN ATTEST: �?,fthe TREPsv```,�v By: <1;4�- z � Mayor Tann4 de Weerd C ay Coles, City Cleric STATE OF IDAHO ss: County of Ada, /j ) On this L day,of1` �W, 2018, before me, the undersigned, a Notary Public in d for said State, personally appeared known or identified to me to be the of ST Investments, Inc., and acknowleliged to me that he executed the same on behalf of said Corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. 0 � .•''�11FBR D •'••. (SEAL) ••.• �� ...... F�t+s,••.. Not Puli f r al �� • ' pTAR ResiWng a _ My Commission Expires: ,�•� ; �r s tk:•. PUBLIC• STATE OF IDAHO ) ' ss •.• l0 County of Ada ) .'•q TE .OF •,.• On this day of, 2018, before me, a Notary Public, personally appeared Tammy de Weerd and C.Jay Coles, know or i entified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. ••• SSS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certt>' t , e�G-itten. p • xs'11 No aty Public fMalo- , •/�� �(�', O • Residing at:1,�� !X:) L i %� ; Commission expires: DEV'EkPAhWA6j'VA1ENT — FAST EDDY'S (H-2018-0006) PAGE 8 OF 8 EXHIBIT A Fast Eddy’s H-2018-0006 - 1 - Legal Description & Exhibit Map for Annexation & Zoning Boundary Meridian City Council Meeting Agenda May 8, 2018 – Page 227 of 416 EXHIBIT A Fast Eddy’s H-2018-0006 - 2 - Meridian City Council Meeting Agenda May 8, 2018 – Page 228 of 416 CITY OF MERIDIAN j T T' I FINDINGS OF FACT, CONCLUSIONS OF LAW L 1 j AND DECISION & ORDER In the Matter of the Request for Annexation and Zoning of 1.63 Acres of Land with a C -G Zoning District; and Conditional Use Permit for a Drive -Through Establishment within 300 Feet of a Residential Use and Extended Hours of Operation in the C -G Zoning District when Adjacent to a Residential Use of 24 Hours a Day/7 Days a Week, by ALC Architecture. Case No(s). H-2018-0006 For the City Council Hearing Date of: April 17, 2018 (Findings on April 24, 2018) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of April 17, 2018, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of April 17, 2018, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of April 17, 2018, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of April 17, 2018, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0006 - 1 EXHIBIT B Meridian City Council Meeting Agenda May 8, 2018 – Page 229 of 416 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of April 17, 2018, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for Annexation & Zoning and Conditional Use Permit is hereby approved per the conditions of approval in the Staff Report for the hearing date of April 17, 2018, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Conditional Use Permit Duration Please take notice that the conditional use permit, when granted, shall be valid for a maximum period of two (2) years unless otherwise approved by the City. During this time, the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting, the final plat must be signed by the City Engineer within this two (2) year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11 -5B -6.G.1, the Director may authorize a single extension of the time to commence the use not to exceed one (1) two (2) year period. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title I I(UDC 11-513-617). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0006 - 2 - Meridian City Council Meeting Agenda May 8, 2018 – Page 230 of 416 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of April 17, 2018 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0006 - 3 - Meridian City Council Meeting Agenda May 8, 2018 – Page 231 of 416 By action of the City Council at its regular meeting held on the day of Iq ID r , 2018. COUNCIL PRESIDENT JOE BORTON VOTED A COUNCIL VICE PRESIDENT LUKE CAVENER VOTED \&i COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED A COUNCIL MEMBER TREG BERNT VOTED l COUNCIL MEMBER GENESIS MILAM VOTED MAYOR TAMMY de WEERD VOTED TIE BREAKER) Joe TDol"-% ) Coun6 v e5iden-- ar. ' 9 Attest: o o' E IDA"D DLLJ C.Jak Coles I of Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: h 1 ll 10-0-4 Dated: ' % rl O City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0006 1:G+ FCH- $ - 4 - Meridian City Council Meeting Agenda May 8, 2018 – Page 232 of 416 EXHIBIT A Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 1 STAFF REPORT Hearing Date: April 17, 2018 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Fast Eddy’s – AZ, CUP (H-2018-0006) I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, ALC Architecture, has submitted an application for annexation and zoning (AZ) of 1.63 acres of land from the RUT zoning district in Ada County to the C-G zoning district in the City. A conditional use permit (CUP) for a drive-through establishment within 300 feet of a residential use; and extended hours of operation in the C-G zoning district of 24 hours a day/7 days a week is also requested. See Section IX of the staff report for more information. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ and CUP applications in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on March 15, 2018. At the public hearing, the Commission moved to recommend approval of the subject AZ and CUP requests. a. Summary of Commission Public Hearing: i. In favor: Steve Eddy, Applicant ii. In opposition: None iii. Commenting: None iv. Written testimony: James Doolin, FIG Development, LLC; Steve Eddy, Applicant v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Commission: i. Time of day that deliveries occur and 24 hour operation of facility. ii. Provision of driveway to the north boundary for future access/interconnectivity. iii. In favor of the requested reduced buffer width to the future residential development to the west with that property owner’s consent/support; and the reduced buffer width to the residential property to the north. d. Commission Change(s) to Staff Recommendation: i. Modify DA provision #1.1.1a to allow the existing office building to remain and be used as a construction office and for it to be demolished prior to issuance of the Certificate of Occupancy for the convenience store. ii. Modify DA provision #1.1.1c to allow a property boundary adjustment application to be processed for two parcels instead of one. e. Outstanding Issue(s) for City Council: i. None Meridian City Council Meeting Agenda May 8, 2018 – Page 233 of 416 EXHIBIT A Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 2 The Meridian City Council heard these items on April 17, 2018. At the public hearing, the Council approved the subject AZ and CUP requests. a. Summary of City Council Public Hearing: i. In favor: Steve Eddy, Zach Eddy ii. In opposition: None iii. Commenting: None iv. Written testimony: Steve Eddy v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Council: i. The applicant’s request for cross-access easement to not be provided to the property to the north as required in the staff report per UDC 11-3A-3A.2. ii. The applicant’s request for a reduction in the width of the buffer to residential uses from 25’ to 12’ along the north boundary of the site. iii. The applicant’s request for the hours of operation of the convenience/retail store and fuel sales facility to be extended from 6:00 am to 11:00 pm to 24 hours/day, 7 days a week. d. Key Council Changes to Commission Recommendation i. None III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018- 0006, as presented during the hearing on April 17, 2018, with the following modifications: (Add any proposed modifications). Continuance I move to continue File Number H-2018-0006 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) Denial After considering all staff, applicant and public testimony, I move deny File Number H-2018-0006, as presented during the hearing on April 17, 2018, for the following reasons: (You should state specific reasons for denial) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 3775 N. Eagle Rd., in the southeast ¼ of Section 32, Township 4 North, Range 1 East. (Parcel #: R4582530280 & S0532417375) B. Owner(s): ST Investments 2151 N. Greenview Ct. Eagle, ID 83616 C. Applicant: Meridian City Council Meeting Agenda May 8, 2018 – Page 234 of 416 EXHIBIT A Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 3 Jeff Likes, ALC Architecture 1119 E. State #120 Eagle, ID 83616 D. Representative: Same as Applicant E. Applicant’s Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for annexation and zoning and a conditional use permit. A public hearing is required before the Planning & Zoning Commission and City Council on these applications, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: February 23, 2018 (Commission); March 30, 2018 Council) C. Radius notices mailed to properties within 300 feet on: February 20, 2018 (Commission); March 23, 2018 (Council) D. Applicant posted notice on site(s) on: March 3, 2018 (Commission); March 28, 2018 (Council) VI. LAND USE A. Existing Land Use(s) and Zoning: There is currently an office building on the eastern portion of this site, zoned RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Rural residential property, zoned A-1 in Boise 2. East: A church, zoned A-1 in Boise 3. South: Undeveloped commercial property, zoned C-G 4. West: Future multi-family development in the development process (Brickyard), zoned C-G C. History of Previous Actions: This property was previously de-annexed from Boise and included in Meridian’s Area of City Impact boundary. D. Utilities: 1. Public Works: a. Location of sewer: Sanitary sewer mains intended to provide service to the subject site are currently being installed adjacent to the subject site in the Brickyard Development. b. Location of water: Domestic water mains intended to provide service to the subject site from the City of Meridian are currently being installed adjacent to the subject site in the Brickyard Development. However, the site of the convenience store and fuel islands currently falls within Suez Water’s service area, and Suez has expressed their position of retaining service to the area. c. Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: There are no waterways on this site. 2. Hazards: Staff is not aware of any hazards that exist on this property. 3. Flood Plain: This site is not located in the Meridian Floodplain Overlay District. Meridian City Council Meeting Agenda May 8, 2018 – Page 235 of 416 EXHIBIT A Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 4 VII. COMPREHENSIVE PLAN POLICIES AND GOALS As stated above, the subject property was de-annexed from Boise and is now within the City of Meridian’s Area of City Impact boundary. For this reason, the subject property is not included on the City’s Future Land Use Map (FLUM) and does not have a future land use designation. Because land use designations on the FLUM are not parcel specific and the site abuts the Mixed Use – Regional MU-R) designation to the south, and because the same property owner owns the property to the south and is developing that site as well as part of the overall development plan, staff has determined it’s appropriate to “float” the MU-R designation to the subject property. The Applicant proposes to develop a retail (convenience) store and fuel sales facility on this site; an associated vehicle washing facility and vehicle service (i.e. quick lube) use is proposed on the abutting property to the south that is part of the Applicant’s overall development plan. Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics): Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) There is an existing residence on the abutting property to the north of this site. The UDC Table 11-2B-3) requires a 25-foot wide buffer to be provided on C-G zoned property to residential uses, landscaped in accord with the standards listed in UDC 11-3B-9C. The buffer with dense landscaping will assist in buffering and protecting the residential from the commercial use. Reduce the number of existing access points onto arterial streets by using methods such as cross-access agreements, access management, and frontage/backage roads. Staff recommends the north/south driveway proposed along the west boundary of the site is extended to the north property line and a cross-access/ingress-egress easement is provided to the property to the north. This driveway will serve as a backage road and will reduce access points to N. Eagle Rd./SH-55 and will allow for interconnectivity between properties without accessing the state highway. Plan for a variety of commercial and retail opportunities within the Area of City Impact.” 3.05.01J) The proposed convenience store and fuel sales facility (and associated vehicle washing facility and vehicle service on the abutting property to the south) will contribute toward the variety of commercial and retail opportunities available within the northeast boundary of the City’s Area of Impact. Consider needed sidewalk, pathway, landscaping, and lighting improvements with all land- use decisions along SH-55.” (3.03.02Q) A 10-foot wide pedestrian pathway and pedestrian-scale lighting is proposed as required within the street buffer along N. Eagle Rd./SH-55 in accord with UDC 11-3H-4C. Require all new and reconstructed parking lots to provide landscaping in internal islands and along streets.” (2.01.04B) Landscaping is proposed within planter islands in the parking areas on this site as shown on the landscape plan attached in Exhibit A.4; landscaping is required to comply with the standards listed in UDC 11-3B-8C. Meridian City Council Meeting Agenda May 8, 2018 – Page 236 of 416 EXHIBIT A Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 5 Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) A pedestrian walkway is proposed between the subject property and the future multi-family development (i.e. Brickyard) to the west for interconnectivity. Staff recommends a pedestrian walkway is provided from the north and northwest boundaries to the main entrance of the retail store; and along the south boundary of the overall project site from the walkway planned to be constructed with the development to the west (i.e. Brickyard multi-family development) along the east/west driveway to the pathway along N. Eagle Rd./SH-55. Require appropriate landscaping and buffers along transportation corridor (setback, vegetation, low walls, berms, etc.).” (3.06.02F) A 25-foot wide street buffer is required adjacent to N. Eagle Rd./SH-55, a state highway, landscaped in accord with the standards listed in UDC 11-3B-7C. Plan for and encourage services like health care, daycare, grocery stores and recreational areas to be built within walking distance of residential dwellings.” (2.01.01C) The proposed convenience store will provide convenience retail options within walking distance of existing and future residential neighbors. Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) This property is contiguous to land that has already been annexed into the City. Urban services can be provided to this property upon development. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zoning District: The purpose of the commercial districts is to provide for the retail and service needs of the community in accordance with the Meridian Comprehensive Plan. B. Schedule of Use: UDC Table 11-2B-2 lists the principal permitted (P), accessory (A), conditional C), and prohibited (-) uses in the proposed C-G zoning district. Any use not explicitly listed is prohibited. The proposed retail (convenience) store and fuel sales facility is listed as a principal permitted use in the C-G zoning district; compliance with the specific use standards listed in UDC 11-4-3-20, Fuel Sales Facility, is required. A drive-through establishment is listed as a conditional use when it’s within 300 feet of a residential use or district or another drive-through establishment; compliance with the specific use standards listed in UDC 11-4-3-11, Drive- Through Establishments, is required. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Table 11-2B-3 for the C-G district. D. Landscaping: Landscaping is required to be provided on the site in accord with the standards listed in UDC 11-3B as applicable. E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6B for non- residential uses. IX. ANALYSIS Analysis of Facts Leading to Staff Recommendation: A. Annexation & Zoning (AZ): The applicant requests approval to annex & zone 1.63 acres of land with a C-G zoning district. As Meridian City Council Meeting Agenda May 8, 2018 – Page 237 of 416 EXHIBIT A Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 6 discussed above, staff deems it appropriate to “float” the Mixed Use – Regional FLUM designation from the abutting property to the south to this property; the proposed C-G zoning district is compatible with the MU-R designation. The applicant proposes to develop the site with a 16,399 square foot retail store with a drive- through establishment and a fuel sales facility. An associated vehicle washing facility and vehicle service (i.e. quick lube) use is also planned to be constructed by the applicant on the abutting property to the south. A site plan has been submitted that demonstrates how the overall site is proposed to develop (see Exhibit A.2). Because the subject property owner also owns the two (2) parcels to the south, staff recommends after this property is annexed into the City, a property boundary adjustment (PBA) application is processed to consolidate all of the parcels into one parcel. Final approval of the PBA should be obtained prior to issuance of the first Certificate of Occupancy. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed and zoned. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed and recommended by staff with this application, staff recommends a DA is required as a provision of annexation with the provisions included in Exhibit B. Staff has included recommended provisions for the DA that include requirements for “off-site” (i.e. outside of the annexation area but within the overall site owned by the applicant) improvements. B. Conditional Use Permit (CUP): A CUP is requested for a drive-through establishment within 300 feet of an existing residence as required by UDC 11-4-3-11A. Extended business hours of operation within the C-G zoning district are also requested of 24 hours a day/7 days a week. The UDC (11-2B-3A.4) limits business hours of operation in the C-G district from 6:00 am to 11:00 pm when the property abuts a residential use or district, unless extended hours are approved through a CUP. The applicant has submitted a site plan that proposes a drive-through along the north side of the retail store depicted at the north end of the property within 300 feet of an existing residence to the north (see Exhibit A.2). Specific Use Standards: There are specific use standards listed in the UDC that apply to development of this site as follows: (Staff’s comments in italics) UDC 11-4-3-11, Drive-Through Establishment: All establishments providing drive-through service shall identify the stacking lane, menu and speaker location (if applicable), and window location on the certificate of zoning compliance or the conditional use permit. Speakers are prohibited in the O-T zoning district. The stacking lane, menu and order board are depicted on the site plan – the location of the window is not clear (there appears to be two windows); all of the aforementioned items should be depicted on the site plan submitted with the Certificate of Zoning Compliance application. A site plan shall be submitted that demonstrates safe pedestrian and vehicular access and circulation on the site and between adjacent properties. At a minimum the plan shall demonstrate compliance with the following standards: Meridian City Council Meeting Agenda May 8, 2018 – Page 238 of 416 EXHIBIT A Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 7 Stacking lanes shall have sufficient capacity to prevent obstruction of driveways, drive aisles, and the public right of way by patrons. The stacking lane shall be a separate lane from the circulation lanes needed for access and parking, except stacking lanes may provide access to designated employee parking. The stacking lane shall not be located within ten feet (10') of any residential district or existing residence. Any stacking lane greater than one hundred feet (100') in length shall provide for an escape lane. The site should be designed so that the drive-through is visible from a public street for surveillance purposes. The proposed drive-through design complies with the above-requirements. UDC 11-4-3-20: Fuel Sales Facility: A. General standards: 1. When allowed as an accessory use, gasoline or diesel fuel sales facilities shall not occupy more than twenty five percent (25%) of the subject property. 2. The total height of any overhead canopy or weather protection device shall not exceed twenty feet (20'). 3. Vehicle stacking lanes shall be available on the property but outside the fueling areas. Stacking lanes shall have sufficient capacity to prevent obstruction of the public right-of-way by patrons. Such stacking lanes shall be separate from areas required for access and parking. The stacking lanes shall not be located within ten feet (10') of any abutting residential districts. 4. If the use is unattended, the standards in accord with section 11-3A-16 of this title shall also apply. B. Additional standards for fuel sales facility, truck stop: 1. The use shall be located on a principal arterial or near an interstate interchange. 2. The use shall be located a minimum of six hundred feet (600') from any residential district and a minimum of one thousand feet (1,000') from any hospital. Access: Access for this site is proposed via an existing driveway from Eagle Rd./SH-55 on the adjacent property to the south (under the same ownership), as depicted on the site plan in Exhibit A.2. A variance was approved in 2005 for this access (VAR-05-021, Kohl’s Department Store/CentrePoint Marketplace). Another access via N. Eagle Rd./SH-55 exists off-site adjacent to the south boundary of the overall site (also approved with VAR-05-021). A north/south access driveway is proposed along the west boundary of the overall site to this driveway. In accord with the Comprehensive Plan as noted above in Section VII and the UDC (11-3A-3, Access to Streets), Staff recommends a driveway stub is provided to the property to the north for interconnectivity and to reduce access points to the state highway. This driveway will serve as a backage road to N. Eagle Rd./SH-55. Parking: Off-street parking is required for the proposed use in accord with the standards listed in UDC Table 11-3C-6B for non-residential uses in commercial districts (1 space for every 500 square feet of gross floor area). Based on the square footage of the proposed structure (16,399), a Meridian City Council Meeting Agenda May 8, 2018 – Page 239 of 416 EXHIBIT A Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 8 minimum of 33 spaces are required; a total of 55 spaces are proposed in accord with this requirement. A minimum of one bicycle parking space for every 25 proposed vehicle spaces or portion thereof is required to be provided on the site per UDC 11-3C-6G in accord with the standards listed in UDC 11-3C-5C. Based on 55 vehicle spaces provided, a minimum of 2 bicycle spaces are required; a rack is proposed that will hold a minimum of 3 bicycles in accord with this requirement. Landscaping: Landscaping is required to be provided on the site as set forth in UDC Table 11- 2B-3 per the standards listed in UDC 11-3B as noted below. Parking Lot: Parking lot landscaping is required to be provided in accord with the standards listed in UDC 11-3B-8C. Staff recommends a minimum of one (1) tree is added within one of the planter islands proposed in front of the entry to the retail store in accord with UDC 11-3B-8C.2. Vegetative groundcover is required within all required landscape areas and shall have a minimum coverage of 70% at maturity, per UDC 11-3B-5N. Buffer to Residential Uses: A 25-foot wide landscape buffer is required on C-G zoned property to residential uses planted in accord with the standards listed in UDC 11-3B-9C. There is a residential property to the north of this site; therefore, a 25-foot wide buffer is required along the north property boundary; a 12-foot wide buffer is proposed. The buffer should be widened to 25 feet; or, a reduced buffer may be requested from City Council as set forth in UDC 11-3B-9C.2. The buffer is required to planted with a mix of evergreen and deciduous trees, shrubs, lawn or other vegetative groundcover; the buffer area shall result in a barrier that allows trees to touch at maturity; additional trees should be added within the buffer to achieve this barrier. Street Buffer: A minimum 25-foot wide street buffer is required along N. Eagle Rd., an arterial street, as set forth in UDC Table 11-2B-3. A 40+ buffer is proposed. Landscaping is proposed in accord with UDC standards. Mitigation: There are existing trees on this site. The applicant is required to comply with the mitigation standards listed in UDC 11-3B-10C.5 for any existing trees 4-inch caliper or greater that are removed from the site. Contact Elroy Huff, City Arborist (208-371-1755), prior to removal of any existing trees from the site to schedule an inspection. A mitigation plan should be identified on the landscape plan submitted with the CZC application. Sidewalks/Pedestrian Walkways: Sidewalks/pathways are required to be constructed on the site as set forth in UDC 11-3A-17 and 11-3H-4C. In areas where outdoor seating is proposed around the retail store, the walkway area between the wall where the seating area is proposed and the parking area is only 5-feet wide. Without wheel stops within parking spaces in these areas, vehicles will overhang onto the sidewalk area reducing the width of the walkable area below that allowed. Wheel stops should be provided in affected spaces to prevent overhang; or, the sidewalk should be widened an additional 2 feet to allow for vehicle overhang so that a minimum 5 feet area remains clear for pedestrians, in accord with the standards listed in UDC 11-3C-5B.4. A 10-foot wide multi-use pathway with a public use easement and pedestrian lighting is required along N. Eagle Rd./SH-55 as set forth in UDC 11-3H-4C.3. The site plan depicts a pathway and pedestrian lighting within the street buffer as required. An “emergency and pedestrian access only” is depicted at the northeast corner of the development plan for the Brickard multi-family development at the west boundary of this site but no connection is proposed on this site (see red arrow “1” on site plan below). This access would allow for a direct pedestrian connection to the retail store from the multi-family development and Meridian City Council Meeting Agenda May 8, 2018 – Page 240 of 416 EXHIBIT A Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 9 provide an emergency access only for the residential development. A cross-access/ingress-egress easement should be provided. A pedestrian connection is proposed to the west to the multi-family development on the adjacent property to the south within this development to connect to the pathway planned to this site (see arrow “2” on site plan below). This walkway provides a connection to the pathway along Eagle Road along the north side of the vacuum area. A cross-access easement should be provided. A sidewalk is also planned to stub to the west boundary of this site along the south boundary adjacent to the east/west driveway via N. Eagle Rd./SH-55 (see arrow “3” on the site plan above); an extension of this sidewalk is not depicted on the site plan. Staff recommends as provisions of the development agreement associated with the annexation of the subject property the following on-site and off-site improvements: extend the sidewalk along the south boundary of this overall site from the west boundary to the pathway along Eagle Rd.; provide a pedestrian walkway from the sidewalk on the west side of the retail store to the north property boundary along the east side of the north/south driveway recommended by staff; and, provide a minimum 20-foot wide emergency access and pedestrian connection at the west boundary of the site on the north end of the property in alignment with the same proposed on the property to the west. 1 2 3 Meridian City Council Meeting Agenda May 8, 2018 – Page 241 of 416 EXHIBIT A Fast Eddy’s – AZ, CUP H-2018-0006 PAGE 10 Staff further recommends a pedestrian circulation plan is submitted for this site that demonstrates compliance with the above recommended provisions prior to the Commission meeting. Building Elevations: Conceptual building elevations for the proposed retail store were submitted with this application (see Exhibit A.4); an elevation of the proposed fuel station canopy was not submitted. Building materials are proposed to consist of stucco with cultured stone wainscot. The architectural character of the structures is required to comply with the standards listed in UDC 11-3A-19 and the Architectural Standards Manual. Welcome to Meridian: A “Welcome to Meridian” monument sign is desired at the northeast corner of this site, the entryway into the City as depicted on the landscape plan within the street buffer along N. Eagle Rd./SH-55. The sign should be constructed in accord with the specifications required by the City of Meridian. Certificate of Zoning Compliance: The applicant is required to obtain approval of a Certificate of Zoning Compliance application for establishment of the new use and to ensure all site improvements comply with the provisions of the UDC and the conditions in this report prior to construction, in accord with UDC 11-5B-1. Design Review: The applicant is required to submit an application for Design Review concurrent with the Certificate of Zoning Compliance application in accord with UDC 11-5B-8. The site and building design is required to be generally consistent with the conceptual building elevations, site plan and landscape plan submitted with this application and the standards listed in UDC 11-3A- 19 and the City of Meridian Architectural Standards Manual. In summary, Staff recommends approval of the proposed AZ application with the requirement of a Development Agreement containing the provisions listed in Exhibit B; and approval of the CUP application with the conditions listed in Exhibit B of this report in accord with the findings contained in Exhibit D. X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Proposed Site Plan (dated: 1/17/18) 3. Proposed Landscape Plan (dated: 12/27/17) 4. Conceptual Building Elevations (dated: 1/17/18) B. Agency & Department Comments C. Legal Description & Exhibit Map for Annexation & Zoning Boundary D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda May 8, 2018 – Page 242 of 416 EXHIBIT A Exhibit A Page 1 A. Drawings/Other Exhibit A.1: Zoning Map Meridian City Council Meeting Agenda May 8, 2018 – Page 243 of 416 EXHIBIT A 2 - Exhibit A.2: Proposed Site Plan (dated: 1/17/18) Meridian City Council Meeting Agenda May 8, 2018 – Page 244 of 416 EXHIBIT A 3 - Exhibit A.3: Proposed Landscape Plan (dated: 12/27/17) Meridian City Council Meeting Agenda May 8, 2018 – Page 245 of 416 EXHIBIT A 4 - Exhibit A.4: Conceptual Building Elevations (dated: 1/17/18) Meridian City Council Meeting Agenda May 8, 2018 – Page 246 of 416 EXHIBIT A 5 - B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS 1. PLANNING DIVISION Staff recommends a pedestrian circulation plan is submitted for this site that includes the larger overall site (to the south) proposed to be developed by the applicant as shown in Exhibit A.2 prior to the Commission meeting that includes the recommended pedestrian connections in Section IX, Sidewalks/Pedestrian Walkways. 1.1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Note: The Development Agreement shall be recorded prior to submittal of a Certificate of Zoning Compliance and Design Review application for the annexation area. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting annexation. The DA shall, at minimum, incorporate the following provisions: a. The existing structure shall be removed prior to issuance of building permits on this site is allowed to remain on the site for use as a construction office but shall be removed prior to issuance of the Certificate of Occupancy for the convenience store. b. Future development of this site shall substantially comply with the conceptual site plan, landscape plan and building elevations included in Exhibit A and the conditions contained herein. c. After the subject property is annexed into the City, a Property Boundary Adjustment application shall be submitted to consolidate the existing parcels and the lots to the south under the same ownership into one two parcels. Final approval is required prior to issuance of Certificate of Occupancy. d. The driveway along the west side of the retail store shall extend to the north property boundary for future extension and interconnectivity in accord with UDC 11-3A-3A. e. A cross-access/ingress-egress easement shall be provided to the property to the north (Parcel R4582530202, 13984 W. Jasmine Ln.) with development of this site in accord with UDC 11-3A-3A.2. A recorded copy of said easement shall be submitted to the City prior to issuance of the first Certificate of Occupancy on the site. f. A cross-access/ingress-egress easement (as applicable) shall be provided to the property to the west (Brickyard development) with development of this site for pedestrian and emergency access. A recorded copy of said easement shall be submitted to the City prior to issuance of the first Certificate of Occupancy on the site. g. A pedestrian walkway shall be provided off-site along the southern boundary of the overall project site adjacent to the east/west driveway connection via N. Eagle Rd./SH-55. The walkway shall provide a connection from the walkway planned on the adjacent property to the west to the pathway along N. Eagle Rd./SH 55. h. A “Welcome to Meridian” monument sign shall be constructed as proposed at the northeast corner of this site within the street buffer in accord with the specifications required by the City of Meridian. i. The developer shall provide additional right-of-way for the future widening of N. Eagle Rd./SH-55 and make any improvements necessary to N. Eagle Rd./SH-55, such as a Meridian City Council Meeting Agenda May 8, 2018 – Page 247 of 416 EXHIBIT A 6 - deceleration lane, as required by the Idaho Transportation Department. The required street buffer shall be located outside of the area needed for future right-of-way. j. A minimum 20-foot wide emergency access/pedestrian connection shall be provided at the west boundary of the site adjacent to the retail store in alignment with the access proposed on the site plan approved for Brickyard Subdivision. This access should have bollards (or another Fire Department approved means) to restrict public vehicular access. k. Provide a 10-foot wide multi-use pathway with a public use easement and pedestrian lighting along N. Eagle Rd./SH-55 as set forth in UDC 11-3H-4C.3. 1.1.2 The site plan submitted with the Certificate of Zoning Compliance application shall be revised from that included in Exhibit A.2, dated 1/17/18, as follows: a. Extend the north/south driveway along the west side of the retail store to the north property boundary for future extension and interconnectivity upon redevelopment of the property to the north to a non-residential use. b. Depict a pedestrian walkway from the north property boundary along the east side of the driveway stub required above to the sidewalk around the retail store for pedestrian access to the retail store. c. All pedestrian walkways through parking areas shall be distinguished from the vehicular driving surface through the use of pavers, colored or scored concrete, or bricks in accord with UDC 11-3A-19. d. Either depict wheel stops within parking stalls that abut the sidewalk where outdoor seating is proposed; or, widen the sidewalk an additional 2 feet to allow for vehicle overhang so that a minimum 5-foot wide area remains clear for pedestrians, in accord with the standards listed in UDC 11-3C-5B.4. e. Depict a minimum 20-foot wide emergency access/pedestrian connection at the west boundary of the site adjacent to the retail store in alignment with the access proposed on the site plan approved for Brickyard Subdivision. This access should have bollards (or another Fire Department approved “gate”) to restrict public vehicular access. 1.1.3 The landscape plan submitted with the Certificate of Zoning Compliance application shall be revised from that included in Exhibit A.3, dated 12/27/17, as follows: a. Landscaping is required within planter islands at the ends (or within, as applicable) of rows of parking along with vegetative groundcover at a 70% coverage at maturity in accord with the standards listed in UDC 11-3B-8C. b. A minimum of one (1) tree is required within a planter island in the row of parking in front of the retail store in accord with UDC 11-3B-8C.2. c. Include mitigation information for existing 4-inch caliper or greater trees on the site that are proposed to be removed in accord with the standards listed in UDC 11-3B-10C.5. Contact Elroy Huff, City Arborist (208-371-1755), prior to removal of any existing trees from the site. d. The landscape buffer along the north property boundary shall be widened to a minimum of 25 feet in accord with UDC Table 11-2B-3 for buffers to adjoining residential uses unless otherwise modified by City Council at a public hearing with notice to surrounding property owners as set forth in UDC 11-3B-9C.2. Additional trees (evergreen and/or deciduous) shall be added within the buffer to achieve a barrier that allows trees to touch at maturity in accord with the standards listed in UDC 11-3B-9C. 1.1.4 The developer shall comply with the specific use standards listed in UDC 11-4-3-11, Drive- Meridian City Council Meeting Agenda May 8, 2018 – Page 248 of 416 EXHIBIT A 7 - Through Establishments. 1.1.5 The developer shall comply with the specific use standards listed in UDC 11-4-3-20, Fuel Sales Facility. 1.1.6 Design of all future structures on the site is required to comply with the standards in the Architectural Standards Manual. 1.1.7 Submit a detail of the pedestrian lighting required along N. Eagle Rd./SH-55 that complies with the standards listed in UDC 11-3H-4C.3. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the applicable district listed in UDC Chapter 2 District regulations. 1.2.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11. 1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A- 15, UDC 11-3B-6 and MCC 9-1-28. 1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3B-5I, 11-3B-8C, and Chapter 3 Article C. 1.2.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B- 7C (streets). 1.2.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B- 11C. 1.2.10 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.2.11 Provide bicycle parking spaces as set forth in UDC 11-3C-6G consistent with the design standards as set forth in UDC 11-3C-5C. 1.2.12 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12. 1.2.13 Construct all required landscape areas used for storm water integration consistent with the standards as set forth in UDC 11-3B-11C. 1.2.14 Comply with the structure and site design standards, as set forth in UDC 11-3A-19 and the guidelines set forth in the City of Meridian Standards Manual. 1.2.15 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.2.16 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site. 1.2.17 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7 and 11-3A-6B as applicable. Meridian City Council Meeting Agenda May 8, 2018 – Page 249 of 416 EXHIBIT A 8 - 1.3 Ongoing Conditions of Approval 1.3.1 The conditional use may only be transferred or modified consistent with the provisions as set forth in UDC 11-5B-6G. The applicant shall contact Planning Division staff regarding any proposed modification and/or transfer of ownership. 1.3.2 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The conditional use approval shall be null and void if the applicant fails to 1) commence the use within two years as set forth in UDC 11-5B-6F1 or 2) gain approval of a time extension as set forth in UDC 11-5B-6F4. 1.4.3 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design Review application from the Planning Division, prior to submittal of any building permit application. 2. PUBLIC WORKS DEPARTMENT 2.1 Site Specific Conditions of Approval 2.1.1 Domestic water mains intended to provide service to the subject site from the City of Meridian are currently being installed adjacent to the subject site in the Brickyard Development. However, the site of the convenience store and fuel islands currently falls within Suez Water’s service area, and Suez has expressed their position of retaining service to the area. 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 2.2.3 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being developed shall be tiled per UDC 11- 3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda May 8, 2018 – Page 250 of 416 EXHIBIT A 9 - 2.2.4 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at 208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.5 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.6 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.7 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.8 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.9 All grading of the site shall be performed in conformance with MCC 11-1-4B. 2.2.10 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.11 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.12 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.13 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed public sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 A deceleration lane is needed on N. Eagle Road for safe access to the site. 4. FIRE DEPARTMENT 4.1 Any newly installed Fire Department connections for sprinkler or standpipes will require locking Fire Department plugs. 4.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance with International Fire Code Section (IFC) 508.5.4 as follows: a. Fire hydrants shall have a Storz LDH connection in place of the 4 ½” outlet. The Storz connection may be integrated into the hydrant or an approved adapter may be used on the 4 1/2" outlet. Meridian City Council Meeting Agenda May 8, 2018 – Page 251 of 416 EXHIBIT A 10 - b. Fire hydrants shall have the Storz outlet face the main street or parking lot drive aisle. c. Fire hydrants shall be placed on corners when spacing permits. d. Fire hydrants shall not have any vertical obstructions to outlets within 10’. e. Fire hydrants shall be placed 18” above finished grade to the center of the Storz outlet. f. Fire hydrants shall be provided to meet the requirements of the Meridian Water Dept. Standards. g. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 4.3 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 4.4 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire Code Sections 503.3 & D103.6. 4.5 Operational fire hydrants, temporary or permanent street signs, and access roads with an all-weather surface are required to be installed before combustible construction material is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4. 4.6 Commercial and office occupancies will require a fire-flow consistent with International Fire Code Appendix B to service the proposed project. Fire hydrants shall be placed per Appendix C. 4.7 Maintain a separation of 5’ from the building to the dumpster enclosure as set forth in International Fire Code Section 304.3.3. 4.8 The applicant shall work with Public Works and Planning Department staff to provide an address identification plan and a sign which meets the requirements of the City of Meridian sign ordinance and is placed in a position that is plainly legible and visible from the street or road fronting the property, as set forth in International Fire Code Section 505.1 and Meridian Amendment 104-4-1. 4.9 Where a portion of the facility or building hereafter constructed or moved into or within the jurisdiction is more than 400 feet (122 m) from a hydrant on a fire apparatus access road, as measured by an approved route around the exterior of the facility or building, on-site fire hydrants and mains shall be provided where required by the code official as set forth in International Fire Code Section 507.5.1. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2 the distance requirement shall be 600 feet (183). a. For Group R-3 and Group U occupancies, the distance requirement shall be 600 feet (183 m). b. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2, the distance requirement shall be 600 feet (183 m). 4.10 There shall be a fire hydrant within 100’ of all fire department connections as set forth in local amendment to the International Fire Code 10-4-1. 4.11 The Fire Department will require Fire Department locking Connection caps on all FDC inlets. IFC 102.9 4.12 Buildings over 30’ in height are required to have access roads in accordance with the International Fire Code Appendix D Section D105. 4.13 Emergency response routes and fire lanes shall not be allowed to have traffic calming devices installed without prior approval of the Fire Code Official. National Fire Protection IFC 503.4.1. 4.14 COMMERCIAL AND INDUSTRIAL - Buildings or facilities exceeding 30 feet Meridian City Council Meeting Agenda May 8, 2018 – Page 252 of 416 EXHIBIT A 11 - 9144mm) or three stories in height shall have at least two means of fire apparatus access for each structure. The access roads shall be placed a distance apart equal to not less than one half of the length of the overall diagonal dimension of the property or area to be served, measured in a straight line as set forth in International Fire Code Appendix D104.1. 4.15 As set forth in International Fire Code Section 504.1, multi-family and commercial projects shall be required to provide an additional sixty inch (60”) wide access point to the building from the fire lane to allow for the movement of manual fire suppression equipment and gurney operations. The unobstructed breaks in the parking stalls shall be provided so that building access is provided in such a manner that the most remote part of a building can be reached with a length of 150' fire hose as measured around the perimeter of the building from the fire lane. Code compliant handicap parking stalls may be included to assist meeting this requirement. Contact the Meridian Fire Department for details. 5. REPUBLIC SERVICES 5.1 No comments have been received from Republic Services. 6. PARKS DEPARTMENT 6.1 No comments have been received from the Park’s Department. 7. IDAHO TRANSPORTATION DEPARTMENT (ITD) See next page Meridian City Council Meeting Agenda May 8, 2018 – Page 253 of 416 EXHIBIT A 12 - Meridian City Council Meeting Agenda May 8, 2018 – Page 254 of 416 EXHIBIT A 13 - Exhibit C: Legal Description & Exhibit Map for Annexation & Zoning Boundary Meridian City Council Meeting Agenda May 8, 2018 – Page 255 of 416 EXHIBIT A 14 - Meridian City Council Meeting Agenda May 8, 2018 – Page 256 of 416 EXHIBIT A 15 - D. Required Findings from Unified Development Code 1. ANNEXATION & ZONING FINDINGS: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The City Council finds that the proposed map amendment to C-G is consistent with the Mixed Use - Regional FLUM designation that they’ve deemed appropriate to “float” to this property. Therefore, the City Council finds the amendment is consistent with the applicable provisions of the Comprehensive Plan (see section VII above for more information). b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the C-G zoning district is consistent with the purpose statement of the commercial districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). The City Council finds the proposed annexation of this property is in the best interest of the City if the applicant develops the site in accord with the conditions listed in Exhibit B. 2. CONDITIONAL USE PERMIT: The Commission and Council shall review the particular facts and circumstances of each proposed conditional use in terms of the following, and may approve a conditional use permit if they shall find evidence presented at the hearing(s) is adequate to establish: a. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. The City Council finds that the site is large enough to accommodate the proposed use and meet the dimensional and development regulations of the C-G zoning district and the specific use standards for the proposed drive-through establishment and fuel sales facility. b. That the proposed use will be harmonious with the Meridian Comprehensive Plan and in accord with the requirements of this Title. The City Council finds that the proposed drive-through establishment and fuel sales facility in the C-G zone meets the objectives and policies of the Comprehensive Plan. Meridian City Council Meeting Agenda May 8, 2018 – Page 257 of 416 EXHIBIT A 16 - c. That the design, construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. The City Council finds that the general design, construction, operation and maintenance of the drive-through establishment and fuel sales facility use will be compatible with existing residential and commercial uses in the vicinity if the developer complies with the conditions of approval contained herein. Further, the City Council finds that the proposed project will be compatible with the existing and intended character of the area and will not adversely change the character thereof. d. That the proposed use, if it complies with all conditions of the approval imposed, will not adversely affect other property in the vicinity. The City Council finds that the proposed development should not adversely affect other property in the vicinity if the applicant complies with all conditions of approval listed in Exhibit B of this staff report and constructs all improvements and operates the use in accordance with the UDC standards. e. That the proposed use will be served adequately by essential public facilities and services such as highways, streets, schools, parks, police and fire protection, drainage structures, refuse disposal, water, and sewer. The City Council finds that sanitary sewer, domestic water and irrigation can be made available to the subject property. Please refer to comments prepared by the Public Works Department, Fire Department, Police Department and other agencies. f. That the proposed use will not create excessive additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. The City Council finds that the applicant will pay to extend the sanitary sewer and water mains into the site. No additional capital facility costs are expected from the City. The applicant and/or future property owners will be required to pay impact fees. g. That the proposed use will not involve activities or processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. The City Council finds that the proposed development should not involve activities that will create nuisances that would be detrimental to the general welfare of the surrounding area. The City Council recognizes the fact that traffic and noise will increase with the approval of this development; however, whenever undeveloped property is developed, the amount of traffic generation does increase. h. That the proposed use will not result in the destruction, loss or damage of a natural, scenic or historic feature considered to be of major importance. The City Council finds that the proposed development will not result in the destruction, loss or damage of any natural feature(s) of major importance. Meridian City Council Meeting Agenda May 8, 2018 – Page 258 of 416 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5K Project/File Number: Item Title: Citadel Self Storage Recycle Water User's Agreement - Citadel Self Storage Meetina Notes rte✓ APPROVEO Page 1 of 2 Mayor Tammy de Weerd City Council Members: Joe Borton Treg Bernt Luke Cavener Genesis Milam Anne Little Roberts Ty Palmer Public Works Department TO: Mayor Tammy de Weerd Members of City Council FROM: Laurelei McVey Deputy Director Utility Operations DATE: April 30, 2018 SUBJECT: Recycled Water User’s Agreement- Citadel Self Storage I. RECOMMENDED ACTION A. Move to: Approve the Mayor to sign the new Recycled Water User’s Agreement between the City of Meridian and Citadel Self Storage. II. DEPARTMENT CONTACT PERSONS Laurelei McVey, Deputy Director Utility Operations 850-1956 III. DESCRIPTION A. Background The City received a new Reclaimed Water Permit from IDEQ in November 2017. As part of this new permit, the Department has reviewed all existing reclaimed water users to ensure continued compliance with the new requirements of the permit. The new Recycled Water User’s Agreement is very similar in nature to the existing User’s Agreements currently in place with all Users. This particular User’s Agreement, is for a new Reclaimed water user, Citadel Self Storage located on Ten Mile near the Wastewater Facility. IV. IMPACT A. Strategic Impact: This agreement is in line with the Department’s objectives to provide safe, reliable reclaimed water to its existing users. B. Fiscal Impact: There is no fiscal impact related to signing this agreement. Meridian City Council Meeting Agenda May 8, 2018 – Page 260 of 416 Page 2 of 2 VI. TIME CONSTRAINTS The Department would like to get this agreement executed as soon as possible to commence service of reclaimed water to this parcel. VII. LIST OF ATTACHMENTS A. RecycledWaterUsersAgreement_Citadel Meridian City Council Meeting Agenda May 8, 2018 – Page 261 of 416 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: City Clerk City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 ADA COUNTY RECORDER Christopher D. Rich 2018-042034 BOISE IDAHO Pgs=9 BONNIE OBERBILLIG 05/09/2018 12:39 PM CITY OF MERIDIAN, IDAHO NO FEE RECYCLED WATER USER AGREEMENT This RECYCLED WATER USE AGREEMENT (this "Agreement") made this 2 7 day of y2 k� I' I , 2018, by and between Citadel ;Storage, Conger Management Group ("User") and the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City"). WHEREAS, municipalities that typically discharge wastewater to the lower basin of the Boise River have been required by the Idaho Department of Environmental Quality ("DE(X") to reduce the discharge of nutrients to the lower basin of the Boise River, and as a partial response, City has identified, as one of City's environmentally -responsible Comprehensive Plan goals. the 'use of recycled water throughout City (the terms "Recycled", "Reclaimed", and "Reuse" may be used interchangeably, and all refer to the City's Class A Reclaimed Water); WHEREAS, City has worked to implement this Comprehensive Plan goal by establishing a state-of- the-art wastewater treatment and water reclamation facility; WHEREAS, Idaho DEQ has issued a Municipal Wastewater Reuse Permit, identified as Municipal Wastewater Reuse Permit No. M-215-03 (the "Permit"), which allows City to use the City's recycled water and allows City to contract with other parties for the use of the City's recycled water; WHEREAS, the City uses recycled water for land application option for Class A effluent at various locations as specified by allowable uses in the Permit, which will continue to conserve a significant amount of ground water and reduce City's discharge flows into surface waters; WHEREAS, City has constructed and operates a delivery system capable of delivering to User recycled water meeting the quality standards set forth herein; and WHEREAS, User intends to construct and operate an onsite private recycled water system in connection with landscape irrigation (insert other uses here) for the property described on Exhibit A, attached hereto and made a part hereof (the "Property"); NOW, THEREFORE, for and in consideration of the recitals above which are incorporated below, the mutual covenants set forth herein, as well as in consideration of continued receipt of recycled water and in further consideration of such other values as may inure to City and User from the delivery and use of recycled water, City hereby agrees to deliver and User hereby agrees to receive recycled water on the following terms and conditions. I . No Charge for Recycled Water. The cost to be paid by User for recycled water delivered by City as provided further herein shall be $0.00 (zero dollars). Whenever recycled water is utilized by the User and then returned to the sanitary sewer (examples: toilet flushing, car wash, etc.), the User will be charged the standard City rates for sewer use for that volume of water. User acknowledges that City may, in the future, adopt a commodity rate for recycled water, which rate shall apply to User. In the event that City adopts a commodity rate for recycled water this agreement will be void. CrrADEL RECYCLED WATER USER AGREEMENT PAGE 1 OF 10 Meridian City Council Meeting Agenda May 8, 2018 — Page 262 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 263 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 264 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 265 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 266 of 416 IN WITNESS WHEREOF, the parties hereto have duly approved and executed this Recycled Water Use Agreement as of the date fust written above. USER: Citadel Storage (Nam , Title) •�•••..,.�...,.°,o 00 lyrlE JOS i• l,OTARl' •v ;`t • ops p q: pti$LtG CITY OF MERIDIAN or or 19?',o,`. Tammy Acord, Mayor STATE OF IDAHO ) ss: County of I HEREBY CERTIFY that on this _1-1day of ayil zu before the undersigned a Notary Public in the State of Idaho, personally appeared , proven to me to be the person who executed the said instrument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first a ove written. Notary Public for Idaho Residing at A-A�a- �©-'ekt 1 b , Idaho My Commission Expires: rED AUGUST O Owe % ? Oily of w Attest: EIDl� IANC C.Jay oles, t y C IDAHO } STATE OF IDAHO ) s� SEAL DPW ss Of the TREPSJ�� County of Ada ) ,60...•,00 WA y6��� I REBY CERTIFY that on this V day of 20162$ki- before the undersigned, personally �• Q'R ••• appeared TAMMY de WEERD and CJAY COLES, known or identified to me to be the Mayor and City Clerk, respectively, of the City of Meridian, who executed the instrument on behalf of the City of Meridian, and acknowledged to we that the City of • Meridian executed the same. '•� _ �p IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above w rtten. Notary Public_ fgyv;�hQ� C My Commission Expires; )- n o �A Residing at Idaho ` �V r u Schedule of Exhibits: Exhibit A Legal Description of the Property Exhibit B Site Plan Depicting Point of Delivery of Recycled Water Exhibit C Recycled Water Signage Text and Location CITADEL RECYCLED WATER USER AGREEMENT PAGE 6 OF IO Meridian City Council Meeting Agenda May 8, 2018 – Page 268 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 269 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 270 of 416 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5L Project/File Number: Item Title: Public Works Week Expo 2018 Equipment Parking Agreement with Rwp Meridian LLC for Public Works Week Expo 2018 Meetina Notes Meridian City Council Meeting Agenda May 8, 2018 – Page 272 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 273 of 416 TEMPORARY LICENSE AGREEMENT n THIS AGREEMENT made and entered into this day of , 2018, by and between the City of Meridian, an Idaho Municipal Corporation, hereinafter called "City", and RWP Meridian LLC, hereinafter called 11RWP". WHEREAS, City is sponsoring an event titled "Public Works Week" and City desires to publicize the event in the downtown Meridian area; and WHEREAS, RWP owns a parcel of bare land in downtown Meridian that would accommodate public parking and a piece of heavy equipment upon which City could attach a temporary sign, and WHEREAS, RWP is willing, upon certain terms and conditions, to provide non- exclusive, temporary use of the property for the purposes stated herein for a period of time defined within this Agreement. NOW, THEREFORE, the parties hereto agree as follows: 1, GRANT OF TEMPORARY LICENSE For and in consideration of promises contained herein, and other good and valuable consideration, RWP hereby gives and grants to City the non-exclusive right, privilege and license to use a portion of certain real property, located at 502 North Main Street, Meridian, Idaho. The property subject to this agreement is generally depicted on Exhibit A (referred to herein as the "licensed premises"). 2, TERM OF AGREEMENT This temporary license is granted for a term to begin on May 22, 2018 and expiring on June 9, 2018, USE OF LICENSED PREMISES City's use of the licensed premises shall be limited to parking of one piece of heavy equipment, such as a tractor, upon which the City may affix a temporary sign. City agrees to comply with all applicable regulations for parking heavy equipment and the placement of temporary signs pursuant to the laws and regulations of the City of Meridian and any other governmental authority with appropriate jurisdiction. c Temporary License Agreement 1 - Meridian City Council Meeting Agenda May 8, 2018 — Page 274 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 275 of 416 7. CONDITION OF LICENSED PREMISES City acknowledges that City has inspected the licensed premises and does hereby accept the licensed premises as being in good and satisfactory order, condition, and repair. City agrees that upon termination of this Agreement, City shall surrender the licensed premises to RWP in the same good condition as received, reasonable wear and tear, damages by fire, acts of vandalism, or act of God exempted. APPROVAL BY CITY COUNCIL REQUIRED This Agreement shall not be effective for any purpose whatsoever until it is approved by the resolution of the City Council and executed by the Mayor. IN WITNESS WHEREOF, the parties hereto have subscribed their naives the day and year first above written. Attest: C. Jay 4les, City Clerk RWP Meridia By: Its: MA v.4 6 L-< CITY OF MERIDIAN By: Tammy d eerd, Mayor ieD AUGvsT City of w E IDR '�„ ` IOANO SEAL the Temporary License Agreement - 3 - Meridian City Council Meeting Agenda May 8, 2018 – Page 277 of 416 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5M Project/File Number: Item Title: Mini Heavy Equipment Rodeo Agreement with Coastline for Public Works Week Expo 2018 Meetinq Notes 9 APPROVED Meridian City Council Meeting Agenda May 8, 2018 – Page 279 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 280 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 281 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 282 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 283 of 416 F. Compliance; no discrimination. In undertaking activities under or related to this Agreement, Licensee shall comply in all respects with all applicable laws, ordinances, regulations, policies, agreements, and requirements, including, but not limited to, the CUP, and fiuther shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. G. Entire Agreement. This Agreement contains the entire agreement between the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. H. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorney and/or has received the opportunity to seek such advice. I. Applicable law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. LICENSEE Coastline Equipment as n Sever Branch Manager CITY OF MERIDIAN: Tammy 40eerd, Mayor ('0 '..,Attest Ci Clerk LICENSE AND IDEJ10V177AGREEMENT Page 4 of 5 0-oo5+1ine-- AtbI c tjor,-s 0��V- Meridian City Council Meeting Agenda May 8, 2018 – Page 285 of 416 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5N Project/File Number: Item Title: Agreement to Accept Payment in Lieu of Installing Streetlights at Trilogy Subdivision No. 1 Meetina Notes 1?f APPROIED Meridian City Council Meeting Agenda May 8, 2018 – Page 287 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 288 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 289 of 416 AGREEMENT TO ACCEPT PAYMENT IN LIEU OF INSTALLING STREETLIGHT AT TRILOGY SUBDIVISION NO. I THIS AGREEMENT for streetlight installation, made this _Kday ofMAp 12018 between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho (hereinafter "City"), and Challenger Development, Inc., 1977 E. Overland Road, Meridian, ID 83642 (hereinafter "Challenger"). WHEREAS, Challenger has received from City, conditional approval of the Final Plat for the Trilogy Subdivision No. 1, Case No. LD-RSUB-2016-0018; and, WHEREAS, One of the Site Specific Conditions of Approval of City's approval of LD-RSUB- 2016-0018 is to install street lights on all public roadways per the City of Meridian Improvement Standards for Street Lighting; and, WHEREAS, Challenger is currently unable to Install the required streetlight on Chinden Boulevard in front of the Trilogy Subdivision because Chinden Boulevard has not been built out to its ultimate width; and, WHEREAS, once the Chinned Boulevard is widened, City is willing to install the required streetlights if Challenger has paid to City the estimated amount necessary to install the streetlight. NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Challenger shall pay to City the amount of $17,492.25 as the amount necessary to supply and install three (3) type 1 streetlights. 2. City agrees to accept the amount set forth in Article 1 in lieu of requiring Challenger to install the three (3) streetlights on Chinden Boulevard in front of the Subdivision. 3. Upon payment of the amount in Article 1 by Challenger to City, Challenger's requirement to install the three (3) streetlights on Chinden Boulevard shall be considered satisfied. 4. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their heirs, successors and assigns, and shall survive any transfer by Challenger of Challenger's Property, IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly .authorized officers the day and year first above written. CHALLENGER DEVELOPME , I CITY OF MERIDIAN By: BY Corey D. Barton, Presi ent Tammy dAfeerd, Mayor Meridian City Council Meeting Agenda May 8, 2018 – Page 291 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 292 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 293 of 416 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 50 Project/File Number: Item Title: Agreement between Ada County Highway District and City of Meridian for Funding of Street Lights along Cherry Lane Meetina Notes u� APPROVED Meridian City Council Meeting Agenda May 8, 2018 – Page 295 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 296 of 416 Wi2ITTELV AGREEMENT BETWEEN ADA COUNTY HIGHWAY DISTRICT AND CI'T'Y' OF �,MRIDTAN FOR FUNDING OF STREF.T LIGHTS THIS WRITTEN AGREE1V NT FOR FUNDING OF STREET LIGHT PROJECT ("Agreement") is made as of the S+'' day of _Ma`1_ , 201$; by and between the Ada County Highway District, a body politic and corporate of the State of Idaho ("AC14D'% and the: City of Meridian, a municipal corporation of the State of Idaho ("City"), upon the following terms and conditions: Recitals A. ACHD is a single county wide highway district organized and existing under the laws of the State of Idaho, with the exclusive jurisdiction, over public rights-of-way in Ada County.. B. The City is a. municipal corporation, organized and existing under the laws of the ,State of Idaho, with jurisdiction, authority and police power to regulate and control municipal. activities within the City. C. The City has agreed to pay Twenty Thousand Dollars ($20,000:00) toward the installation of street lights {"Street Lights") in Meridian, Idaho in accordance with the plans attached hereto as Exhibit A. D. In exchange for the .receipt of funds $om the City, ACIID has agreed to design, construct, install and maintain said Street Lights, B. .AC=TS and the. City ague that said exchange is fair and equitable. Agreement NOW, TIMi REFORE, for and in consideration of the foregoing Recitals, which are shade a pai.�t of the Agreement, and not mere Recitals, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties do mutually undertake, promise and hereby agree as follows: Article 1 Funding of Sheet Lights The City agrees to reimburse ACI -10D for the actual cost of all materials used in the construction and installation of the Street Lights, the cost of the relocation of any utilities necessitated by the Street Lights and any other costs associated with the design, construction and installation of the Street Lights, in the amount of Twenty Thousand Dollars ($20,000,00). WRITTEN AGREEMENT FOR FUNDING OF STREET LIGHTS -1 Payment by the City shall be made to ACHD within thirty (30) days following submission of an invoice by ACHD to the City identifying such costs. Article II Consideration As consideration for the City funding the Street Lights as set forth in Article I hereof, ACHD agrees to design, construct, install and maintain the Street Lights. ACIfD further agrees to pay all costs of designing, constructing and installing the Street Lights in excess of Twenty Thousand Dollars ($20,000.00). This Agreement is not intended to, and shall not, preclude or impede the ability of ACRD to design, redesign, construct, reconstruct, install, maintain, relocate or remove the Street Fights as authorized by law and as ACRD determines, in its sole discretion, is appropriate. Article Ht Default and Remedies In the event of a breach hereunder by any party, the non -breaching party shall have all remedies available at law or in equity, including injunctive or other equitable relief. In any suit; action or appeal therefrom to enforce or interpret this Agreement, the prevailing party shall be entitled to recover its costs incurred therein, including reasonable attorney's fees and disbursements, andalso including reasonable attorney's fees and costs associated with any appeal of a judgment. The prevailing party will be that party who was awarded a judgment as a result of trial or arbitration, or who receives a payment of money from the other party in settlement of claims asserted by that party. Article IV Notices Any and all notices, demands, consents and approvals required under this Agreement shall be sent by certified or registered mail, postage prepaid, return receipt requested, addressed to the parties as follows: ACHD: Ada County Highway District 3775 Adams Street Garden City, Idaho 83714 City: City of Meridian Meridian City Hall 33 E. Broadway Avenue Meridian, ID 83642 WRITTEN AGREEMENT "t'vi���inr Et�a�, Pate 291 of 416 Notices shall be deemed to have been received on the second (2"d) business day after they are deposited .in the United States mail as provided above. Article V Assignment Neither party shall have the right to assign or transfer its interest in this Agreement without the prior written consent of the other party. Any purported assignment or transfer in violation of this paragraph shall be null and void and of no effect and further shall be a violation of this Agreement. Article VI Other Acts The City and ACRD each hereby agree to perform such other acts and to execute, acknowledge and/or deliver such other instruments, documents and materials as may be reasonably necessary to effect consummation of the transaction contemplated herein, Article VII Time Is of the Essence The City and ACHD mutually agree that time is of the essence throughout the term of this Agreement and every provision hereof in which time is an element. No extension of time for performance of any obligations or acts shall be deemed an extension of time for performance of any other obligations or acts. If any date or performance of any of the terms, conditions or provisions hereof shall fall on a Saturday, Sunday or legal holiday, then the time of such performance shall be extended to the next business day thereafter.. Article VIII Paragraph Headings The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or limit the scope or meaning ofthe various and several paragraphs hereof. Article I% Interpretation Whenever used in this Agreement, the singular number shall include the plural, the plural shall include the singular, and the use of any gender shall include all genders. WRITTEN AC REEMENT r Vic' "MW0p$ LqEf kfWS Pape 299 of 416 Article X Applicable Law and Parties Bound This Agreement shall be construed and enforced in accordance with the laws of axe Stq of Idaho and shall be binding upon and inure to the benefit of the parties hereto and, subjeatIp the provisions of Article V hereof, their respective successors and permitted assigns. Article XI Amendments All amendments and/or supplements to this Agreement must be in writing and executed. by each party hereto. however, such amendments and/or supplements may be executed in counterparts, all of which counterparts taken together shall be deemed to constitute but one document. Article X11 No Merger The obligations, representations and warranties herein contained shall not merge with transfer of title but shall remain in effect until fulfilled. Article X171 Entire Agreement The parties acknowledge and agree that at all times they have intended that none of the preliminary negotiations concerning this transaction would be binding on either party, and that they would be bound to each other only by a single, formal, comprehensive document containing this paragraph and all of the agreements of the parties. The parties acknowledge that none of the prior oral agreements between them (and none of the representations on which either of them has relied) relating to the subject matter of this Agreement shall have any force or effect whatsoever, except as and to the extent that such agreements and representations have been incorporated in this Agreement. Article XIV No Recording Neither party may record this Agreement or any memorandum or short form hereof. WRITTEN AGREEMF-NT i `UNbEq&f3PS LI(;IITS Pa4e 300 of 416 Article XV Counterparts This Agreement may be executed in counterparts, all of which counterparts taken together shall be deemed to constitute but one original. Article XVI Authority to Execute 16,1. Theperson executing this Agreement on behalf of AC -14D represents and warrants due authorization to do so on behalf of ACHD, and that upon execution of this Agreement on. behalf of ACRD, the same is binding upon; and shall inure to the benefit of, ACED, 16.2 The person executing this Agreement on behalf of the City represents and warrants due authorization to do so on behalf of the City, and that upon execution of this Agreement on behalf of the .City, the same is binding, upon, and shall inure to the benefit of, the City. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto as of the date first above written. ATTEST: ►iM Bruce Vl Director ATTEST' City ADA COUNTY 11IGHWAY DISTRICT Board. CITY OF MERIDIAN FC. lapClerk Cdr S+o No' Tathf.y de Weerd City � EAti_ � mayor WRITTEN AGREEMENT FOR FUNDING OF STREET .LIGHTS -- 5 STATE OF IDAHO COUNTY OF ADA ) On this _ ,_ r-- day o hM be , 2018, before me, the undersigned, personally appeared SARA 13AICER and BRUCE 'WONG, President of the Eoard of Commissioners and Director respectively of the ADA COUNTY HIGHWAY DISTRICT, a body politic and corporate, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said body. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fast ahove,,vOittell. P��Y :. N 0 T.4nom$ Notary Public, daho% A& Residing at . Idaho %;A* 4* L I.0 My commission expitptgugt 13, 2019 OF 1 P`�; •� STATE OF IDAHO ss. COUNTY OF ADA j On this ��� day of , 2018, before me, the undersigned; personally appeared TAMMY DIP,WEERDid C. JAY COLT S, Mayor and City Clerk respectively of MERIDIAN CI`l"Y, a municipal corporation, known to me to be .the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said corporation.. IN WITNESS WBEREOF, I have hereunto set my hand and affixed my official seal the day and. year fu-st above written. —1a&6AW-- Notary Public fid r Idaho .Residing at , xdaho My commission expires: 3-R-7- a0a-6- WRITTEN AGAERNERTr FOR FUNDING OF STRERT LIGHTS -6 HIO+r W a In W zi v)o z u 6 O � x r� W wo Z N 8 O A W W P4 O - E�-/ 0�/ F— 7 O _L qW L_U L F W = r 0 a ®� Jz zo x 9• I.y Jc4 ~ J �U ® w W Z Z� C U w H~ � z < LU F J—a- Ln 3 W x LS WO AN LD4 Q z F < W U z Q _w_ 04 194 � gW O W zIr n �o qm N o a -t W 11 HIO+r W a In W zi v)o z u 6 O � x r� W wo Z N 8 4 - y " T�C y (SS -HS) ON 3kN3 W. s A� rc ON MOND 1SMM N ; O - g b 2 2 P 1S NNN N z ON NY10013flM :3 a - s � 4 t� 2 W Z 310NNC01 MN)NN£01 �rww Q Ln 3 x LS WO AN ao Z _w_ o° gW O zIr n �o qm N o a -t z�� NW z cL, m o '^ � �hm MIM Mn�r o FF.. 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S LAW— I I � ac �V n x I 1'' z�I�oi^Qw I � F 3�cwin z rcn I I II � z. ��m r'' acnm m� I =ter �F� / di N U OUl 133HS 01 N3J38 - 09+Z9 NIS 3NnH01VW S 8 —4 oo z w= O 00 Q z 0 z of zQ Jz o Q � W w LUM W 2 U n n O Q J J Z C.D Q' �7 z ��rry Z I+Tj, rryp � W A G 0 O In Ld Q a F City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5P Project/File Number: Item Title: 2018-2020 Kleiner Park Concessions Stand Lease Agreement Meetina Notes 9 OPROIED M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 0 4 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 0 5 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 0 6 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 0 7 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 0 8 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 0 9 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 1 0 o f 4 1 6 F. No obligation. By the granting of this lease, Landlord does not in any way bar, obligate, limit, or convey any warranty with regard to any action relating to development or operation of said premises, including, but not limited to, annexation, rezone, variance, permitting, environmental clearance, or any other action allowed or required by law or conveyed by City Council. G. Mediation. Any disputes between the Parties in connection with the rights and obligations under this Lease, shall be settled by mediation upon the request of any Party and the mutual agreement of both parties. Mediation shall be a required precursor to litigation filed regarding this Agreement. All costs associated with mediation shall be shared equally by the parties. H, Nondiscrimination. Both Parties warrant and agree that there shall be no discrimination against any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry, in the leasing, subleasing, transferring, use, occupancy, tenure, or enjoyment of the Premises. 1. Attorney fees. Tenant shall be liable to Landlord for all damages and costs, including legal expenses and attorneys' fees, suffered or incurred by Landlord in the enforcement of any of the terms, covenants or conditions of this Agreement. J, Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirely herein. K. Entire agreement. This Agreement and the Exhibits hereto contain the entire agreement of the parties and supersedes any and all other agreements, leases, or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. No oral or written inducements to execute this Lease have been made to Tenant. In entering into this Lease, Tenant relies upon no statement, fact, promise or representation, whether express or implied, written or oral, not specifically set forth herein in writing. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. TENANT: JOY OYS LLC Roge atterson QO�Pi ED AUG�sl LANDLORD: o� CITY OF MERIDIAN: a`' A ST: c�ilv of w IDIAN&- IDAHO BY: `4 Tammy de eerd, Mayor °F,- AI' _ y Coles, Cy Clerk JULIUS M. KLEINER MEMORIAL PARK CONCESSION INo LEASE AGREEMENT 2018-2020 Page 8 of 18 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 1 2 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 1 3 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 1 4 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 1 5 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 1 6 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 1 7 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 1 8 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 1 9 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 2 0 o f 4 1 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 8 , 2 0 1 8 – P a g e 3 2 1 o f 4 1 6 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5Q Project/File Number: Item Title: Resolution No. 18-2076 Resolution No. 18-2076: A Resolution Of The Mayor And The City Council Of The City Of Meridian Approving City Council President's Appointments Of City Council Members To Serve As Department Liaisons, Committee Members, Commission Ex - Officio Members, And City Area Contacts, And Providing An Effective Date. Meetina Notes 9 APPROVED CITY OF MERIDIAN RESOLUTION NO. I U - 20_7 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN APPROVING CITY COUNCIL PRESIDENT'S APPOINTMENTS OF CITY COUNCIL MEMBERS TO SERVE AS DEPARTMENT LIAISONS, COMMITTEE MEMBERS, COMMISSION EX -OFFICIO MEMBERS, AND CITY AREA CONTACTS, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Meridian City Code section 1-7-6(A), the president of the City Council is to appoint a city council member to be council liaison of each of the City departments, and at the City Council meeting on May 8, 2018, City Council President Joe Borton did make such appointments, as set forth in ExhibitA hereto; WHEREAS, City Council members are authorized to represent the City of Meridian at, or attend on behalf of the City of Meridian, the meetings of various interagency boards, committees, and initiatives, including the Community Planning Association of Southwest Idaho, the Ada County Air Quality Board, the Meridian Rural Fire District Board, Meridian Development Corporation, Allumbaugh House Joint Powers Entity, Ada City -County Emergency Management Executive Council, and Valley Regional Transit Board; WHEREAS, pursuant to Meridian City Code section 2-1-1(C)(9), each commission shall include a City Council member to serve in an ex -officio, non-voting capacity, and at the City Council meeting on May 8, 2018, City Council President Joe Borton did make such appointments, as set forth in Exhibit,4 hereto; WHEREAS, in order to facilitate timely public service, there are designated five City areas, and at the City Council meeting on May 8, 2018, City Council President Joe Borton did delegate to each City Council member primary responsibility for responding to citizen inquiries originating from that City area, as set forth in Exhibits A and B hereto; and WHEREAS, by this resolution, the City Council of the City of Meridian seeks to effectuate and memorialize these appointments; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City Council members appointed by City Council President Borton to serve as liaisons to the respective departments, as set forth in Exhibit A hereto, shall fulfill the duties of such function as enumerated in Meridian City Code section 1-7-6(B). Section 2. That the City Council members appointed by City Council President Borton to serve as ex -officio members of the respective commissions, as set forth in Exhibit A hereto, shall fulfill the duties of such function as enumerated in Meridian City Code section 2-1-1(C)(9). RESOLUTION APPOINTING CITY COUNCIL LIAISONS AND REPRESENTATIVES PAGE 1 OF 4 Section 3. That the City Council members appointed by City Council President Borton to serve as contact persons for the respective City areas, as set forth in Exhibits A and B hereto, shall have primary responsibility for responding to citizen inquiries originating from those respective City areas. Section 4. That this Resolution shall be in full force and effect immediately upon its adoption and approval. 2018. ADOPTED by the City Council of the City of Meridian, Idaho, this 8th day of May, APPROVED by the Mayor of the City of Meridian, Idaho, this 8th day of May, 2018. ATTEST: By: . ay Co APPROVED: Mayor my de Weerd �QORp,TED q GO ,' Clerk "° of W E IDIAN,,�, SEAL / RESOLUTION APPOINTING CITY COUNCIL LIAISONS AND REPRESENTATIVES PAGE 2 OF 4 RESOLUTION APPOINTING CITY COUNCIL LIAISONS AND REPRESENTATIVES PAGE 3 OF 4 EXHIBIT A CITY COUNCIL MEMBER APPOINTMENTS Seat Council Member Department Liaison Appointment Committee and Commission Appointment City Area Designation 1 Anne Little Roberts alittleroberts@meridiancity.org c: 208-861-4799 Police Historic Preservation Commission, ex officio Ada County Air Quality Board 3 2 Joe Borton jborton@meridiancity.org h: 208-288-2630 c: 208-870-3764 Mayor, Clerk, Finance, IT Allumbaugh House (alternate) COMPASS (alternate) ACEM (alternate) 3 Ty Palmer typalmer@meridiancity.org c: 208-954-6432 Fire Community Development Meridian Rural Fire District Board EMS JPA (alternate) 4 4 Treg Bernt tbernt@meridiancity.org c: 208-409-7400 Parks Parks & Recreation Commission, ex officio COMPASS (alternate) 1 5 Genesis Milam gmilam@meridiancity.org c: 208-371-6009 Legal, HR Arts Commission, ex officio Solid Waste Advisory Commission, ex officio VRT Board 2 6 Luke Cavener lcavener@meridiancity.org c: 208-695-4536 Public Works VRT Board Transportation Commission, ex officio 5 Meridian City Council Meeting Agenda May 8, 2018 – Page 325 of 416 RESOLUTION APPOINTING CITY COUNCIL LIAISONS AND REPRESENTATIVES PAGE 4 OF 4 EXHIBIT B CITY AREAS Meridian City Council Meeting Agenda May 8, 2018 – Page 326 of 416 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 5R Project/File Number: Item Title: AP Invoices for Payment 5/9/18 - $1,484,284.96 Meetina Notes 9 pPP80VEU City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ACS SYSTEMS LLC Parts & Labor for Wiring Mayors Conference Room 695.00 01 General Fund ADA COUNTY HIGHWAY DISTRICT 18-0260, 17-0035, service to 4/18/18, Ustick and Meridian 11,118.63 01 General Fund AFLAC T5581, April 2018, AFLAC 3,606.46 01 General Fund AMY MERRILL instructor fee-Ballet, Contemporary, HipHop 2/27-4/12/18 x19 851.20 01 General Fund APPLIED CONCEPTS Replacement Radar Remote for Unit # 155 128.00 01 General Fund ASSN OF GOVERNMENT ACCOUNTANTS AGA Membership Renewal, K. Wooddell, 4/1/18-3/31/19 100.00 01 General Fund AUTOMATIC RAIN CO DBA HORIZON decal-belt routing for Kleiner Exmark mower #1 - qty 1 4.36 01 General Fund AUTOMATIC RAIN CO DBA HORIZON Echo hand held blower - qty 2 271.98 01 General Fund AUTOMATIC RAIN CO DBA HORIZON hula hoes - qty 4 106.96 01 General Fund AUTOMATIC RAIN CO DBA HORIZON Settlers Park blower part - qty 1 29.69 01 General Fund AUTOMATIC RAIN CO DBA HORIZON small engine parts - qty 12 15.83 01 General Fund AUTOMATIC RAIN CO DBA HORIZON weedeater line for Parks Shop & Kleiner Park - qty 4 192.16 01 General Fund BIG T RECREATION replacement handicap swing for Settlers Park - qty 1 294.21 01 General Fund BILL NARY Per Diem, B. Nary, Senior Leadership Retreat, Smith's Ferry 127.50 01 General Fund BLUE CROSS OF IDAHO May 2018 Blue Cross Insurance 304,701.09 01 General Fund BOE - Boise Office Equipment XPN547404, Copies 3/22/18-4/21/18 1,730.16 01 General Fund BPA HEALTH, INC.EAP, May 2018, 476 Employees 1,419.85 01 General Fund BROWNELLS AR-15 Front Sight - Qty 1 54.99 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC oil change & air filter for fleet truck 17 - license C17289 84.75 01 General Fund BUREAU OF OCCUPATIONAL LICENSE Lic# LA-16534 Renewal, K. Warren, Landscape Arch, 5/20/18-5/ 125.00 01 General Fund CAMERON ARIAL Per Diem, C. Arial, Senior Leadership Retreat, Smith's Ferry 127.50 01 General Fund Campbell Tractor Co.parts for Kleiner 8800 mower - qty 28 252.76 01 General Fund CASCADE FENCE COMPANY, INC.Furnish & Install Impound Fence & Gates at PSTC 5,700.00 01 General Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 4/19/18-5/18/18 861.98 01 General Fund CHARLIE BUTTERFIELD Per Diem, C. Butterfield, Western Fire Chief's Assoc Preside 206.50 01 General Fund CINTAS FIRST AID & SAFETY First Aid Kit Restock 318.11 01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - April 2018 21.83 01 General Fund COONSE WELL DRILLING & PUMP CO INC 18-0280, Storey Park Pump Well Const - Final Invoice 31,500.00 01 General Fund CORTNI KLUCKEN Reimburse, C. Klucken, Education Assist, WGU, Accountancy BS 1,000.00 Date: 5/3/18 12:48:45 PM Page: 1Meridian City Council Meeting Agenda May 8, 2018 – Page 328 of 416 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund COTTONWOOD DEVELOPMENT, LLC Refund, A-2018-0143, Volterra Heights No 3, Time Ext Not Nee 133.00 01 General Fund COTTONWOOD DEVELOPMENT, LLC Refund, A-2018-0144, Vicenza Commons, Time Ext Not Needed 133.00 01 General Fund CRYSTAL RITCHIE Per Diem, C. Ritchie, Director's Retreat, Smith's Ferry ID, 127.50 01 General Fund DAVID A TIEDE Per Diem, D. Tiede, Director's Retreat, Smith's Ferry ID, 5/ 127.50 01 General Fund DELL MARKETING L.P.VLA Visio STD 2016 163.91 01 General Fund DYNA SYSTEMS cutoff wheels for Lanark Parks Shop - qty 20 139.13 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO fluorescent lamps for Settlers Park - qty 24 100.67 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO outlet covers for various sites - qty 4 58.14 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO wall anchors - qty 2 23.04 01 General Fund EMERGENCY RESPONDERS HEALTH CENTER 18-0128 220/Prev Health Exams, qty 16 Employees 13,040.00 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Fixed Siren Controller Slide Switch on Unit# 525 74.00 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Remove Police Equipment for Unit# 135 740.00 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Siren Controller & Speaker Replacement on Unit# 141 1,039.00 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Siren Controller Replacement for Unit # 130 1,121.00 01 General Fund ESRI 18-0338 ArcGIS Desktop Advanced Concurrent Use Primary Maint 16,500.00 01 General Fund FASTENAL COMPANY bolts for Lanark Parks Shop - qty 25 4.46 01 General Fund FASTENAL COMPANY lynch pins for trailer repair - qty 4 3.52 01 General Fund FIRE EXTINGUISHER CO annual fire extinguisher testing at Community Center 25.00 01 General Fund HALE INDUSTRIES INC 220/Annual ice machine mtnc 644.50 01 General Fund HOME DEPOT CREDIT SERVICES Shower heads and terry towels - Qty 6 57.82 01 General Fund IDAHO CORRECTIONAL INDUSTRIES business cards for S Houston - qty 1 box 46.25 01 General Fund IDAHO POWER #2207095353, Street Light Power, April 2018 - Final Bill 11.51 01 General Fund IDAHO POWER #2207102050, Street Light Power - April 2018 45.15 01 General Fund IDAHO POWER #2207111564, Street Light Power - April 2018 41.30 01 General Fund IDAHO POWER Fire Department Power - April 2018 2,036.30 01 General Fund IDAHO PRESS-TRIBUNE Ord 18-1767 & Map for Cope Collision Site, 4/13/18 156.89 01 General Fund IDAHO PRESS-TRIBUNE Ord 18-1768 on Amending City Code Title 9, Chapter 4, Sec 24 75.77 01 General Fund IDAHO PRESS-TRIBUNE Ord 18-1769 for Whistle Stop Sub, 4/13/18 163.79 Date: 5/3/18 12:48:45 PM Page: 2Meridian City Council Meeting Agenda May 8, 2018 – Page 329 of 416 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund IDAHO PRESS-TRIBUNE Ph 4/24/18 on Homecourt Membership Monthly Fees 115.38 01 General Fund IDAHO PRESS-TRIBUNE PH 4/24/18 on Trilodgy Sub #1,Summertown Sub, Gramercy Heigh 56.98 01 General Fund IDAHO PRESS-TRIBUNE PH 5/1/18 on Paramount MDA, 4/13/18 43.66 01 General Fund IDAHO PRESS-TRIBUNE PH 5/3/18 on Paramount Self Storage, Calvary Chapel Permit, 59.20 01 General Fund INDEPENDENCE INDOOR SHOOTING 18-0266, Range Membership, Qty 99 Employees - April 2018 4,257.00 01 General Fund INTERMOUNTAIN DESIGN, INC cubicle for Recreation Camp Coordinator 3,544.09 01 General Fund JEFF LAVEY Per Diem, J. Lavey, Director's Retreat, Smith's Ferry ID, 5/ 127.50 01 General Fund JOHN BARNHART Lodging, Director's Retreat, Smiths Ferry ID, 5/16-5/18/18 250.00 01 General Fund L.N. CURTIS AND SONS CS Grenades & OC Grenades for Launchers - Qty 10 518.22 01 General Fund LES SCHWAB TIRE CENTER Kleiner John Deere 997 mower #9 tire repairs 419.52 01 General Fund LIFEMED SAFETY, INC 220/CPR Program,City Training, CPR Electrodes & Padz 502.50 01 General Fund LIFEMED SAFETY, INC 220/Replacement AED pads, 15 adult & 15 child 3,437.25 01 General Fund LS REFEREEING 18-0346 Spring Basketball officiating 4/3-4/12/18 x 14 games 763.00 01 General Fund M.D. WILLIS, INC.18-0044, Stenographic Services for Council & P&Z - Apr 2018 2,480.00 01 General Fund MARK NIEMEYER Per Diem, M. Niemeyer, Director's Retreat, Smith's Ferry ID, 89.25 01 General Fund MARK NIEMEYER Per Diem, M. Niemeyer, Western Fire Chief's Assoc President' 206.50 01 General Fund MASTERCARD MC City#4, #0554, 4/30/18 Statement -1,637.96 01 General Fund MASTERCARD MC City#7, #0778, 4/30/18 Statement -130.97 01 General Fund MASTERCARD MC City#8, #0786, 4/30/18 Statement -97.22 01 General Fund MASTERCARD MC Pay City#2, #0588, 4/30/18 Statement 1,695.26 01 General Fund MASTERCARD MC Pay City#6, #0810, 4/30/18 Statement 2,982.00 01 General Fund MASTERCARD MC Pay City#9, #0794, 4/30/18 Statement 827.02 01 General Fund MASTERCARD MC Pay Clerks, #0521, 4/30/18 Statement 375.82 01 General Fund MASTERCARD MC Pay Com-Dev, #0851, 4/30/18 Statement 1,191.06 01 General Fund MASTERCARD MC Pay Fire#2, #0745, 4/30/18 Statement 3,526.01 01 General Fund MASTERCARD MC Pay Fire#3, #0752, 4/30/18 Statement 974.46 01 General Fund MASTERCARD MC Pay Fire#5, #0869, 4/30/18 Statement 810.88 01 General Fund MASTERCARD MC Pay HR, #0539, 4/30/18 Statement 1,422.36 01 General Fund MASTERCARD MC Pay IT#11, #0570, 4/30/18 Statement 6,988.62 01 General Fund MASTERCARD MC Pay Mayor#1, #0703, 4/30/18 Statement 151.83 01 General Fund MASTERCARD MC Pay Mayor#2, #0711, 4/30/18 Statement 2,935.70 Date: 5/3/18 12:48:45 PM Page: 3Meridian City Council Meeting Agenda May 8, 2018 – Page 330 of 416 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MASTERCARD MC Pay Parks#1, #0844, 4/30/18 Statement 1,330.82 01 General Fund MASTERCARD MC Pay Parks#2, #0828, 4/30/18 Statement 1,685.77 01 General Fund MASTERCARD MC Pay Parks#3, #6352, 4/30/18 Statement 354.61 01 General Fund MASTERCARD MC Pay PD#10, #7070, 4/30/18 Statement 798.68 01 General Fund MASTERCARD MC Pay PD#11, #7088, 4/30/18 Statement 690.52 01 General Fund MASTERCARD MC Pay PD#2, #0612, 4/30/18 Statement 4,798.61 01 General Fund MASTERCARD MC Pay PD#3, #0620, 4/30/18 Statement 405.99 01 General Fund MASTERCARD MC Pay PD#4, #0638, 4/30/18 Statement 2,170.80 01 General Fund MASTERCARD MC Pay PD#5, #4951, 4/30/18 Statement 360.13 01 General Fund MASTERCARD MC Pay PD#6, #0653, 4/30/18 Statement 895.33 01 General Fund MASTERCARD MC Pay PD#7, #0661, 4/30/18 Statement 133.92 01 General Fund MASTERCARD MC Pay PD#8, #0679, 4/30/18 Statement 56.65 01 General Fund MASTERCARD MC Pay PD#9, #7062, 4/30/18 Statement 555.64 01 General Fund MCCALL STUDIOS 17-0277, Journey of Heroes public art at Heroes Park - Final 12,000.00 01 General Fund MCDOWELLS SPECIALTY REPAIRS Upholstery Repairs to 3 Conference Room Chairs 312.00 01 General Fund MERCER HEALTH & BENEFITS 18-0200, Health & Benefits Consulting - April 2018 5,000.00 01 General Fund MERCER HEALTH & BENEFITS 18-0200, Health & Benefits Consulting - Jan 2018 5,000.00 01 General Fund MERIDIAN CYCLES Shorts, Arm Warmers, Gloves, Shoes & Helmets 584.90 01 General Fund MERIDIAN TROPHY 220/2 retirement plaques, Kiesig & J.Murray 168.00 01 General Fund MINUTEMAN, INC.Unlock Vehicle Search Warrant #18-02177 45.00 01 General Fund MINUTEMAN, INC.Unlock Vehicle Search Warrant #18-2117 55.00 01 General Fund MOTION & FLOW CONTROL PRODUCTS fittings for Bear Creek Park pump station - qty 9 4.75 01 General Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance - May 2018 688.00 01 General Fund NESMITH BROTHERS TOWING Vehicle Tow - 18-2177 75.00 01 General Fund NEW YORK LIFE INSURANCE COMPANY New York Life Insurance - May 2018 799.36 01 General Fund NORTHWEST FIRE FIGHTERS BENEFITS TRUST Acct# 52, NW Fire Fighters Trust Insurance - May 2018 100,428.19 01 General Fund NOTHWEST SAFETY CLEAN 220/turnout gear replace names - Qty 5 27.88 01 General Fund OFFICE DEPOT, INC.10-Key Paper, Drawer Organizer, 3-Tier Organizer - Qty 4 12.39 01 General Fund OFFICE DEPOT, INC.220/4 binders 14.40 01 General Fund OFFICE DEPOT, INC.220/pens, toner, binders, laminating pouches - qty 18 216.34 01 General Fund OFFICE DEPOT, INC.2in Gold Seals, Document Covers, Expo Markers - Qty 9 54.43 01 General Fund OFFICE DEPOT, INC.Badge, ID, Faux, Organizer DP 36.09 01 General Fund OFFICE DEPOT, INC.Binders for Public Safety Academy - Qty 22 118.78 01 General Fund OFFICE DEPOT, INC.Brag Board Border - Qty 1 Roll 5.39 01 General Fund OFFICE DEPOT, INC.Cup, Pencil, Recycled 5.37 01 General Fund OFFICE DEPOT, INC.Dry Erase Board for IT - Qty 1 17.98 01 General Fund OFFICE DEPOT, INC.Dry Erase Markers, Magnets, Plastic Cups - Qty 7 28.37 Date: 5/3/18 12:48:45 PM Page: 4Meridian City Council Meeting Agenda May 8, 2018 – Page 331 of 416 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund OFFICE DEPOT, INC.File Boxes - Qty 2 Cases 66.24 01 General Fund OFFICE DEPOT, INC.File Pkt, Paper, Presenter, Velcro, Hook, Mouse, Toner-Qty12 69.64 01 General Fund OFFICE DEPOT, INC.folder, envelope, legal pad, correction tape, notes x 6 55.20 01 General Fund OFFICE DEPOT, INC.keybd/mouse for T.Ricks, folders & paper - qty 3 36.18 01 General Fund OFFICE DEPOT, INC.Laptop Bag for B. Purser - Qty 1 49.99 01 General Fund OFFICE DEPOT, INC.Notebook & Copy Paper - Qty 5 2.46 01 General Fund OFFICE DEPOT, INC.Office Supplies-paper, pens, batteries, file folders, etc.221.16 01 General Fund OFFICE DEPOT, INC.Pens - Qty 3 Dozen & Paper - Qty 2 Cases 77.00 01 General Fund OFFICE DEPOT, INC.Post Cards, Document Covers, Wristrest/Mousepad - Qty 12 109.22 01 General Fund OFFICE DEPOT, INC.Toner - Qty 2 126.80 01 General Fund OFFICE DEPOT, INC.Toner - Qty 3 68.01 01 General Fund OFFICE VALUE - MERIDIAN File Folders for PD - Qty 2 Boxes 24.98 01 General Fund OFFICE VALUE - MERIDIAN Plates,Spoons, Fork, Envelopes, CD/DVD, Tissue - Qty 25 445.69 01 General Fund OFFICE VALUE - MERIDIAN Toner, Folders, Frame, Paper, Envelopes, Note Pads, Seals 861.29 01 General Fund OVERHEAD DOOR COMPANY West Facing Sallyport Door Service 102.42 01 General Fund OXARC, INC.220/one medical oxygen cylinder 12.40 01 General Fund PACIFIC BACKFLOW 18-0051, Backflow Test & Repairs @ Lanark Park Shop 193.50 01 General Fund PAUL'S MERIDIAN STINKER Emmission Test for Unit # 121 15.00 01 General Fund PENNWELL CORPORATION 220/Training video library subscription - 3/7/18-3/6/19 500.00 01 General Fund PLATT ELECTRIC SUPPLY 1-Port Faceplate & dimming ballasts - Qty 5 362.76 01 General Fund ROBERT SIMISON Per Diem, R. Simison, Senior Leadership Retreat, Smith's Fer 127.50 01 General Fund SHRED-IT USA, LLC.Document Shredding - February 2018 84.16 01 General Fund SILVER CREEK SUPPLY irrigation materials for Keith Bird Legacy Park - qty 4 131.82 01 General Fund SILVER CREEK SUPPLY irrigation parts for Keith Bird Legacy Park - qty 17 471.62 01 General Fund SILVER CREEK SUPPLY irrigation parts for Keith Bird Legacy Park - qty 2 (6.92) 01 General Fund SIMPLEX GRINNELL 220/repair, re-align, test tampers on fire alarm sys,4/17/18 470.00 01 General Fund SOUTHERN COMPUTER WAREHOUSE Hewlett Packard HP LaserJet Pro MFP M227fdn Printer 158.96 01 General Fund SPRAGUE CO, INC.220/pest control 4/14/18, Fire Safety Center 78.00 01 General Fund SPRAGUE CO, INC.220/Pest control 4/14/18, St 2 81.12 01 General Fund SPRAGUE CO, INC.220/pest control 4/14/18, St 4 81.90 01 General Fund SPRAGUE CO, INC.220/pest control 4/14/18, St 5 81.12 01 General Fund SPRAGUE CO, INC.220/pest control 4/14/18, St. 1 81.12 01 General Fund SPRAGUE CO, INC.220/pest control 4/14/18, St. 3 81.12 Date: 5/3/18 12:48:45 PM Page: 5Meridian City Council Meeting Agenda May 8, 2018 – Page 332 of 416 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund STEVE SIDDOWAY Per Diem, S. Siddoway, Director's Retreat, Smith's Ferry ID, 127.50 01 General Fund SYNCB/AMAZON 220/credit for returned brackets (13.89) 01 General Fund SYNCB/AMAZON AmazonBasics Highspeed HDMI Cable, 10ft, 1pack, Bestek 400w 47.98 01 General Fund SYNCB/AMAZON clock mechanism for office clock-refund requested 4/27/18 5.19 01 General Fund SYNCB/AMAZON Credit for Clock Mechanism - See Orig Inv# 0703409 (5.19) 01 General Fund SYNCB/AMAZON motion-sensored lights for Movie Night - qty 2-pk 75.99 01 General Fund SYNCB/AMAZON Plaques for City Picnic 2018 Employee Awards - Qty 6 94.98 01 General Fund SYNCB/AMAZON Sit/Stand Desk, Mat for ADA Accom, & USB Sticks for Office 248.65 01 General Fund SYNCB/AMAZON Surface Pro case for BFreckleton + general office supplies 8.99 01 General Fund TAMMY DEWEERD Per Diem, T. DeWeerd, Senior Leadership Retreat, Smith's Fer 127.50 01 General Fund TATES RENTS (GENERAL OFFICE)boring tool rental for Keith Bird Legacy Park 4/16/18 272.99 01 General Fund TATES RENTS (GENERAL OFFICE)jumping jack compactor rental for Settlers Park 4/13/18 64.00 01 General Fund TATES RENTS (GENERAL OFFICE)plate compactor rental for Settlers park concrete 4/11-12/18 143.00 01 General Fund TATES RENTS (GENERAL OFFICE)sod cutter rental for Settlers valve boxes 4/13/18 130.00 01 General Fund TATES RENTS (GENERAL OFFICE)Stihl HT75 saw repairs 96.49 01 General Fund TATES RENTS (GENERAL OFFICE)sump pump rental for Generations Plaza 4/17/18 32.50 01 General Fund TATES RENTS (GENERAL OFFICE)trencher rental for Keith Bird Legacy Park 4/16/18 105.00 01 General Fund THE UPS STORE Postage to mail Evidence to Lab 93.56 01 General Fund TODD LAVOIE Per Diem, T. Lavoie, Senior Leadership Retreat, Smith's Ferr 127.50 01 General Fund UNIFORMS 2 GEAR Hoody, T-Shirt, Pants, Shorts for A. Herscowitz at POST-Qty6 74.25 01 General Fund UNIFORMS 2 GEAR Hoody, T-Shirt, Pants, Shorts for B. Koop at POST - Qty6 74.25 01 General Fund UNIFORMS 2 GEAR Short Sleeve Shirt for New Hire - Koop 68.70 01 General Fund UNITED HERITAGE INSURANCE United Heritage, Voluntary Insurance, May 2018 4,284.03 01 General Fund USSSOA 18-0347 Volleyball officiating 4/16-4/20/18 - qty 46 games 1,003.84 01 General Fund USSSOA 18-0347 Volleyball officiating 4/9-4/13/18 - qty 46 games 1,003.84 01 General Fund VARSITY FACILITY SERVICES 18-0013, Services to 4/16/18, janitorail services all locati 16,110.74 Date: 5/3/18 12:48:45 PM Page: 6Meridian City Council Meeting Agenda May 8, 2018 – Page 333 of 416 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data, 03/21/18-04/20/18 1,162.01 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 3/21/18-4/20/18 7,833.34 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Mobile Devices - 3/21/18-4/20/18 134.68 01 General Fund VLCM Epson Powerlite 2250U 5000 Lumens 1,234.00 01 General Fund VLCM RMVD Misc Items Lot#420276-216520 x6-IP 480g x8-IP IP485g 2,805.32 01 General Fund WAXIE SANITARY SUPPLY 18-0191, Paper towels, seat covers, cleaner, wipes, batterie 3,876.04 01 General Fund WESTERN FIRE CHIEFS' ASSOCIATION Job Posting, Deputy Fire Chief of Operations- 4/17/18-5/7/18 575.00 01 General Fund WESTERN STATES EQUIPMENT CO Emergency generator repair @ City Hall 410.62 01 General Fund WEX BANK INC #0496-00-332449-8, Pay City Fuel - April 2018 32,773.37 01 General Fund WIENHOFF & ASSOCIATES, INC 18-0196, Pre-Employment/Random Drug & Alcohol Testing-Qty 35 1,050.00 Total 01 General Fund 666,609.19 07 Impact Fund ELECTRICAL WHOLESALE SUPPLY CO controller panel parts for South Meridian Regional Park x 23 54.01 Total 07 Impact Fund 54.01 20 Grant Fund governmental CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - April 2018 15.00 Total 20 Grant Fund governmental 15.00 55 Capital Projects INTERIOR SYSTEMS, INC.Phase#1, Cubicle Wall Repair in Fin Dept - Work Done 1/5/18 1,324.00 55 Capital Projects INTERIOR SYSTEMS, INC.Phase#2, Skim Walls, Texture, Paint @ MUBS- Work Done 3/1/18 2,387.00 55 Capital Projects INTERIOR SYSTEMS, INC.Phase#3 Infill Door, Frame, & Hang in MUBS - Complete 3/1/18 1,089.00 55 Capital Projects PLATT ELECTRIC SUPPLY 1-Port Faceplate & dimming ballasts - Qty 5 0.87 55 Capital Projects TRI STATE ELECTRIC, INC MUBS- Tetant improvement-Power box, outlets, floor box 2,045.00 Date: 5/3/18 12:48:45 PM Page: 7Meridian City Council Meeting Agenda May 8, 2018 – Page 334 of 416 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount Total 55 Capital Projects 6,845.87 60 Enterprise Fund ADA COUNTY HIGHWAY DISTRICT 18-0212, service to 4/18/18, Pine water/sewer main 410,170.11 60 Enterprise Fund ADA COUNTY HIGHWAY DISTRICT 18-0260, 17-0035, service to 4/18/18, Ustick and Meridian 33,355.87 60 Enterprise Fund AFLAC T5581, April 2018, AFLAC 543.11 60 Enterprise Fund AL CHRISTY Per Diem, A. Christy, ITE Intermountain Conference, Jackson 259.00 60 Enterprise Fund ANDRITZ SEPARATION, INC Parts to rebuild centrifuge due to end of life cycle -44 qty 9,709.30 60 Enterprise Fund AWWA SW IDAHO SUB-SECTION Registration, K. Radek, D. Stacey, B. Blake, Drinking Water 180.00 60 Enterprise Fund AWWA SW IDAHO SUB-SECTION Registration, L. McVey, Drinking Water Regulations Training, 60.00 60 Enterprise Fund BACKFLOW SUPPLY Sensing Line - Qty 1 36.65 60 Enterprise Fund BACKFLOW SUPPLY Wilkins 375 Reduced Pressure Assembly Kit - Qty 1 51.83 60 Enterprise Fund BHS SPECIALTY CHEMICALS 18-0038 ferric chloride (29,480#)5,041.08 60 Enterprise Fund BLUE CROSS OF IDAHO May 2018 Blue Cross Insurance 123,661.09 60 Enterprise Fund BOISE RIGGING SUPPLY Labor & part to repair crane 2 hoist at S. Black Cat lift 660.00 60 Enterprise Fund BOLEN'S CONTROL HOUSE Soldering Iron, Soldering Tip, Core Solder - Qty 3 147.75 60 Enterprise Fund BPA HEALTH, INC.EAP, May 2018, 476 Employees 431.79 60 Enterprise Fund BROWN & CALDWELL 17-0118, service 2/23-3/29/18, WRRF Facility updates 4,519.50 60 Enterprise Fund BUSY BEE SAND & GRAVEL, INC.Haul out - Qty 13yds 390.00 60 Enterprise Fund CAREER UNIFORMS 2 shirts and 1 sweatshirt for D. Trevaskis 35.15 60 Enterprise Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 4/19/18-5/18/18 652.46 60 Enterprise Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - April 2018 16.35 60 Enterprise Fund CONTAINER & PACKAGING SUPPLY HDPE bottles & lids (2,730 qty)377.49 60 Enterprise Fund CONTAINER & PACKAGING SUPPLY HDPE cylinder round bottles (640 qty)229.58 60 Enterprise Fund CORE & MAIN LP Brass Nipple 3/4inch Qty 18 33.48 60 Enterprise Fund CORE & MAIN LP Invertiable Paint Wand Qty 1 36.03 60 Enterprise Fund CORE & MAIN LP Line Wat/Sewer Repair 3/4inch Angle Check Valve Qty 3 26.10 60 Enterprise Fund CRESTLINE SPECIALTIES CO., INC.Spinners for PW Week tour, tablecloth & cups for WRRF-qty326 660.73 60 Enterprise Fund CSS GROUP Digline Translore Monthly Service Fees 3/1 to 3/31/18 185.00 60 Enterprise Fund CUES Plugs, Cables,y eliminator, pigtail, strain relief-qty 34 7,698.01 60 Enterprise Fund CUES Return tow cable, strain relief, pigtail, y eliminator-qty12 3,107.82 Date: 5/3/18 12:48:45 PM Page: 8Meridian City Council Meeting Agenda May 8, 2018 – Page 335 of 416 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund D & B SUPPLY Gly star plus herbicide,brush tile grout, edger blades-qty10 82.94 60 Enterprise Fund D & B SUPPLY Indoor outdoor Broom & 5-gal Buckets - Qty 6 20.97 60 Enterprise Fund D & B SUPPLY mower plus hose, hose mender & clamps for sprayer (5 qty) 297.55 60 Enterprise Fund D & B SUPPLY PPW bungee cords for Banners - qty 30 5.10 60 Enterprise Fund D & B SUPPLY Safety boots for Shandy Lam - qty 1 pair 150.00 60 Enterprise Fund DALE BOLTHOUSE Per Diem, D. Bolthouse, Senior Leadership Retreat, Smith's F 127.50 60 Enterprise Fund DC ENGINEERING 17-0405, service through 4/15/18, WRRF Ele Systems 5,000.00 60 Enterprise Fund DC ENGINEERING 18-0286 SCADA screen improvement for Collections thru 4/2/18 11,409.00 60 Enterprise Fund ENVIRONMENTAL EXPRESS, INC.47mm TSS filters (10 qty)307.97 60 Enterprise Fund ESRI 18-0338 ArcGIS Desktop Advanced Concurrent Use Primary Maint 8,600.00 60 Enterprise Fund EVOLUTION HOMES LLC.Refund, 6600043802, Wat/Sew/Trash, 3635 W Old Gold Dr, Title 33.93 60 Enterprise Fund FASTENAL COMPANY Nitrile gloves-size lg (1,000 qty)125.20 60 Enterprise Fund FASTENAL COMPANY Sealant to repair manhole cover at N16-61 (3 qty)11.27 60 Enterprise Fund FERGUSON ENTERPRISES INC.4in MJ WDG Rest Glnd, 4in MJXFLG Adpt - Qty 5 289.33 60 Enterprise Fund FERGUSON ENTERPRISES INC.Hole CVR Hook Qty 1 44.95 60 Enterprise Fund FERGUSON ENTERPRISES INC.LF 3/4 MIP x Grip PE Coupler Qty 12 300.50 60 Enterprise Fund FERGUSON ENTERPRISES INC.RR Ring FLG Pack, DI STD Duty Rest Qty 6 155.88 60 Enterprise Fund FERGUSON ENTERPRISES INC.TM Interchange RP Install parts Qty 46 1,586.63 60 Enterprise Fund FERGUSON ENTERPRISES INC.Unistrut Channel Nut, Meter Vault Qty 24 248.02 60 Enterprise Fund FERGUSON ENTERPRISES INC.WDG Rest Glnd, 90 Bend MJXFLg Qty 4 192.52 60 Enterprise Fund FISHER SCIENTIFIC Syringes, graduated cylinders, acetone & filter forceps-qty5 787.30 60 Enterprise Fund H.D. FOWLER COMPANY 2in Threaded Wedge Gate Valve - Qty 4 980.76 60 Enterprise Fund H.D. FOWLER COMPANY 8inch Gripper Mech Plug Qty 1 28.35 60 Enterprise Fund HAZEL ASPHALT, LLC Mat Asphalt Patch @1640 E Meadowgrass 750.00 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Wall Anchors, Sleeve Anchor, Toggle Strap Qty 3 36.36 60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power - Liftstations - April 2018 3,190.42 60 Enterprise Fund IDAHO TOOL & EQUIPMENT Pry Bar Set Qty 2 159.90 60 Enterprise Fund IDAHO TRANSPORTATION DEPARTMENT Exempt License Plate for Trailer, Vin# 076069 23.00 60 Enterprise Fund IDAHO WATER USERS ASSOC Registration, K. Radek & D. Miles, IWUA Water Law & Resource 480.00 60 Enterprise Fund JERALD HOLLOWAY Refund, 3074101403, Wat/Sew/Trash, 64 S Rose Circle, After F 57.66 Date: 5/3/18 12:48:45 PM Page: 9Meridian City Council Meeting Agenda May 8, 2018 – Page 336 of 416 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund JEROME & JANE SCROGGINS Refund, 3535012204, Wat/Sew/Trash, 2647 S Loftus Way, Title 26.94 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0103, service 3/1-3/31/18, Linder Sewer trunk design 530.00 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0304, service 1/1-3/31/18, Well 32 design 11,071.25 60 Enterprise Fund MASTERCARD MC City#7, #0778, 4/30/18 Statement -1,930.36 60 Enterprise Fund MASTERCARD MC Pay Water, #0547, 4/30/18 Statement 339.35 60 Enterprise Fund MASTERCARD MC Pay WW, #0596, 4/30/18 Statement 517.62 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135, service 3/19-4/1/18, Liquir Stream expansion 6,712.40 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135, service 3/5-3/18/18, WRRF Capacity Expansion 6,776.70 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0365, service 2/19-3/4/18, Headworks upgrade 12,045.20 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0365, service 4/2-4/15, WRRF Headworks 4,702.60 60 Enterprise Fund McCALL INDUSTRIAL 2 inch SS 316 coupling (2 qty)22.74 60 Enterprise Fund MERIDIAN AUTOMOTIVE & MACHINE Vehicle assessment for replace of Blazer-C14420 94.60 60 Enterprise Fund METROQUIP, INC.Axle tensioner, roller tension & arm tensioner C16390 -qty 5 799.00 60 Enterprise Fund METROQUIP, INC.Grooved pin for hose guide assembly on vactor (2 qty)3.22 60 Enterprise Fund METROQUIP, INC.Heavy duty hose guide assy 209.00 60 Enterprise Fund METROQUIP, INC.Hose reel for hose guide assembly on vactor C19957 73.69 60 Enterprise Fund METROQUIP, INC.Scoopa screen, catch basin & 3 pronged 90 for camel -qty3 418.55 60 Enterprise Fund METROQUIP, INC.Single male x FE to repair poles that broke on vactor -qty 2 255.48 60 Enterprise Fund MILESTONE CONSTRUCTION GROUP LLC 17-0298,18-0053, W Wash Water/Sew Line Repl - Final Invoice 33,407.85 60 Enterprise Fund MINUTEMAN, INC.Installed Levers @ Well House 26 - Qty 2 385.00 60 Enterprise Fund MODERN PRINTERS 10inch Envolopes with Logo Window Qty 15000 721.00 60 Enterprise Fund MONICA HIGGINS Refund, 3074338803, Wat/Sew/Trash, 929 S Pelican Way, Title 33.95 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS 2in Poly King nipple to fix sump pump RAS/WAS station 3.68 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.SS rounds for bar screen at N & S Black Cat lift statns-qty2 86.26 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Washers for stock (20 qty)59.60 60 Enterprise Fund MURRAYSMITH INC 18-0154, 17-0173, service thru 1/31/18, Pine W/WW Main 1,631.50 60 Enterprise Fund MURRAYSMITH INC 18-0154, 17-0173, service thru 2/28/18, Pine W/WW Main 1,007.50 60 Enterprise Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance - May 2018 176.00 Date: 5/3/18 12:48:45 PM Page: 10Meridian City Council Meeting Agenda May 8, 2018 – Page 337 of 416 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OFFICE DEPOT, INC.10-Key Paper, Drawer Organizer, 3-Tier Organizer - Qty 4 15.91 60 Enterprise Fund OFFICE DEPOT, INC.Copy paper Qty 20 reams 51.32 60 Enterprise Fund OFFICE DEPOT, INC.Copy Paper, Highlighters Qty 4 64.28 60 Enterprise Fund OFFICE DEPOT, INC.Easel pads, note pads, scissors, pens - qty 5 107.22 60 Enterprise Fund OFFICE DEPOT, INC.File Pkt, Paper, Presenter, Velcro, Hook, Mouse, Toner-Qty12 75.78 60 Enterprise Fund OFFICE DEPOT, INC.keybd/mouse for T.Ricks, folders & paper - qty 3 19.04 60 Enterprise Fund OFFICE DEPOT, INC.Monitor stands for Dan Berthe - Qty 2 50.42 60 Enterprise Fund OFFICE DEPOT, INC.Notebook & Copy Paper - Qty 5 102.64 60 Enterprise Fund OFFICE DEPOT, INC.Pens - Qty 4 5.32 60 Enterprise Fund OFFICE DEPOT, INC.Toner - Qty 3 167.73 60 Enterprise Fund OFFICE VALUE - MERIDIAN Key tags (1 bg)5.29 60 Enterprise Fund OFFICE VALUE - MERIDIAN laminate pouch, notebooks, post it notes, pens, coffee-qty26 221.84 60 Enterprise Fund OLDCASTLE PRECAST, INC Concrete Valut, Lid, Sealant for Heros Park Reclm Line Qty 4 3,342.00 60 Enterprise Fund OXARC, INC.18-0091 Sodium Hypochlorite Delivery Qty 1115gl 1,859.45 60 Enterprise Fund PACIFIC BACKFLOW 18-0051, Backflow Test & Repairs @ Lanark Park Shop 69.00 60 Enterprise Fund PATRICIA ZARATE Per Diem, P. Zarate, 2018 Pretreatment & Pollution Preventio 265.50 60 Enterprise Fund PLATT ELECTRIC SUPPLY Wire, Conduit, Locknut, Bushing - Qty 60 25.56 60 Enterprise Fund POLLARDWATER.COM 2MPT x 2 1/2 DBL Hex NIP Qty 6 269.96 60 Enterprise Fund POLYDYNE INC 18-0025 Polymer (34,500#)28,980.00 60 Enterprise Fund POWER SYSTEMS WEST 18-0120 Annual Generator Maint @ Well 25, 4/16/18 1,069.44 60 Enterprise Fund POWER SYSTEMS WEST 18-0120 Annual Generator Maintenance @ Well 16, 4/16/18 1,069.44 60 Enterprise Fund POWER SYSTEMS WEST 18-0120 Annual Generator Maintenance @ Well 21, 4/16/18 1,069.44 60 Enterprise Fund RED WING SHOES Safety Boots for T. Parrish - Qty 1 Pair 195.49 60 Enterprise Fund ROBERTSON SUPPLY, INC.Gundos Valve/Diaphragm Kit Qty 1 946.00 60 Enterprise Fund RODDA PAINT COMPANY Gallon Paint, 9inch Frame Roller Qty 2 42.35 60 Enterprise Fund S & H HOMES Pipe, Deck brush, Deck Scruber, Adpter, Caulk, Screen-Qty 57 235.62 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Hard hats (5 qty)120.00 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Traffic Control for SW 7th Ave Repair Qty 60 235.25 60 Enterprise Fund STATEFIRE DC SPECIALTIES, LLC Labor to reset & recharge dry system on chemical feed bldg 95.00 60 Enterprise Fund STEVE MANECK Per Diem, S. Maneck, 2018 Pretreatment & Pollution Preventio 265.50 Date: 5/3/18 12:48:45 PM Page: 11Meridian City Council Meeting Agenda May 8, 2018 – Page 338 of 416 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund SYNCB/AMAZON 4in Running Boards C19573 Qty 1 229.99 60 Enterprise Fund SYNCB/AMAZON 4inch Running Boards Qty 1 C18965 146.90 60 Enterprise Fund SYNCB/AMAZON Surface Pro case for BFreckleton + general office supplies 37.54 60 Enterprise Fund TRAVIS KISSIRE Per Diem, T. Kissire, 2018 WEF Residuals & Biosolids Conf, P 206.50 60 Enterprise Fund TRUEPOINT SOLUTIONS LLC 18-0358 Truepoint Custom Design, Dev, Test, Train - 78 Hrs 12,870.00 60 Enterprise Fund UNITED HERITAGE INSURANCE United Heritage, Voluntary Insurance, May 2018 673.91 60 Enterprise Fund USA BLUEBOOK Cleaning Brush, Mini Tac, Penlight, Extension Pole Qty 10 289.73 60 Enterprise Fund USA BLUEBOOK Disposal Wipes, Inverted Paint Green Qty 5 170.13 60 Enterprise Fund USA BLUEBOOK Grinding Wheel, Inverted Paint Blue, Chlorine Reagent 413.35 60 Enterprise Fund USA BLUEBOOK Static mixer 145.93 60 Enterprise Fund VARSITY FACILITY SERVICES 18-0013, Services to 4/16/18, janitorail services all locati 1,715.17 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 272508216-00001 Modem for Sys Emergency - 3/24/18-4/23/18 16.28 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data, 03/21/18-04/20/18 1,360.65 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 3/21/18-4/20/18 2,478.92 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Mobile Devices - 3/21/18-4/20/18 94.69 60 Enterprise Fund WATER ENVIRONMENT FEDERATION #17843659, Reg, A. Jennings, WEF Membrshp, 8/1/18-7/31/19 200.00 60 Enterprise Fund WESTERN STATES EQUIPMENT CO 18-0142 Portable generator for lift stations 26,780.00 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB-570607, additional b/w & color images 3/14/18-3/22/18 36.18 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB-570607, Copies 2/15/18-3/14/18 131.18 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB-570607, credit for incorrect copies bill 2/15/18-3/14/18 (111.94) 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB-576316, additional b/w & color images 3/8/18-4/6/18 34.66 Total 60 Enterprise Fund 810,760.89 Report Total 1,484,284.96 Date: 5/3/18 12:48:45 PM Page: 12Meridian City Council Meeting Agenda May 8, 2018 – Page 339 of 416 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 7A Project/File Number: Item Title: Parks and Recreation Department Annual Report Meetina Notes Tu e s d a y , M a y 8 , 2 0 1 8 St e v e S i d d o w a y , D i r e c t o r Me r i d i a n P a r k s & R e c r e a t i o n D e p a r t m e n t 2018 Strategic Presentation Ten Years as Director Ten-Year Retrospective 2008 - 2018 Heroes Park Phases 1 & 2 Dedication August 6, 2008 Renaissance Park Grand Opening June 6, 2008 Heritage Middle School Ball Field Dedication May 21, 2008 Expansion in Sports League Offerings Inaugural Independence Day Festival Spring & Fall Girl’s Fastpitch, Women’s Volleyball & Basketball, Adult Dodgeball 1.CableONE Movie Night at Settlers Park 2.Meridian Youth Baseball/ Softball Complex 3.Meridian Pathways Master Plan Nickelodeon’s Parent’s Pick Award: Settlers Park Adventure Island Playground “Best Park /Playground in the Boise Area” Association of Idaho Cities Achievement Awards: Idaho Recreation & Parks Association Leighton Family Baseball Complex at Settlers Park “Outstanding Facility and Parks: Special Use Award” Gordon Harris Park Grand Opening June 5, 2009 Meridian Community Center Dedication May 21, 2009 Adventure Island Commemoration Ceremony ~ June 13, 2009 Settlers Village Square, Phase 1 Dedication ~ June 27, 2009 Nickelodeon Award– 2nd year in a row! “Best Park in the Boise Area” 2009 Parents’ Pick Meridian Bark Park Celebration May 26, 2009 Idaho Recreation & Park Association Award Settlers Village Square, Phase 1 “Outstanding Facility and Parks” CableONE Movie Night Showcased at National Recreation & Park Association Annual Conference & in the American City & Council Magazine as an Example to Other Cities First Dog Park Opened in Meridian! New Vision Implemented for Teen Activities Council South Meridian Regional Land Purchased ~ 77.7 Acres Centennial Park Amenities Dedication Centennial Park – Terry Smith Memorial Dedication August 20, 2010 October 19, 2010 Meridian Community Block Party Kick-Off Heroes Park Phase 3 Improvements Gordon Harris Park Picnic Shelter Borup Property Initial Concept Planning New 10-Foot-Wide Multi-Use Pathway in 8th Street Park Adult Flag Football League Addition Settlers Village Square, Phase 1: 2010 AIC City Achievement Award Children’s Winterland Festival Begins Meridian Community Center Upgrades Smoke-Free Parks in Meridian 1st Annual Holiday Classic Charitable Volleyball Tournament Held Diane & Winston Moore Pathway Dedication May 24, 2011 ASCE 2011 Outstanding Civil Engineering Award AIC 2011 City Achievement Award – Heroes Park Reclaimed Water Rock of Honor Memorial Dedication ~ November 11, 2011 Jackson Drain Pathway Connection Fothergill Pathway Connection 58-Acre Regional Park Julius M. Kleiner Memorial Park Grand Opening Celebration June 9, 2012 Five Mile Creek Pathway, Segment H1 (Pine to Badley) Dedication ~ October 8, 2012 Future Margaret Aldape Park First Site Visit ~ October 3, 2012 ‘Bottles Property’ Purchase of Additional 17.5 Acres New Pathway Directional Signage Implemented Summer Camps add Outdoor Musical Theater in Kleiner Park Inaugural Unplug & Be Outside Event Kicks Off Settlers Park Pilot Recycling Program Initiated ACEC 2012 1st Place Idaho Engineering Excellence Award & National Recognition Park Maintenance Facility Ribbon-Cutting Ceremony May 29, 2013 Goose Management Gene Kleiner Day Proclamation Adopted for Every 2nd Saturday in June Mutual Fee Waiver Agreement Approved Camp Mer-Ida-Moo Day Camp Expanded to 2nd Site – Siena Elementary MYB Overflow Parking Park Ambassador Program Kleiner Park Upgrades Kleiner Park and the winner is … Generations Plaza Water Feature & Settlers Splash Pad Upgrades Split Corridor Landscaping •IRPA 2013 Outstanding Facility & Parks Award •ASLA 2013 General Design Merit Award New Winter Lights Parade •Added a Childrens Multi- Sports Camp •New Summer Outdoor Volleyball League •Red Eye Men’s Softball Tournament •New Fall Softball League Tournament 8th Street Park Amenities Dedication – Restroom, Picnic Shelter, Playground ~ November 3, 2014 Five Mile Creek Pathway, Segment E at Bridgetower Idaho Avenue Sidewalk Improvements New Men’s Basketball Spring League 77-Acre Park Well Water Rights Centennial Park Restroom AIC 2014 City Achievement Award ~ Park Ambassador Program Kleiner Park LIVE Concert Series Launched New Summer Camp Pilot Reading Program in Partnership with the Meridian Library District Ben Kleiner Statue Dedication June 13, 2015 Storey Bark Park Grand Opening ~ August 12, 2015 Settlers Village Square, Phase 2 Tennis Complex ~ April 24, 2015 Storey Bark Park – 2015 IRPA Outstanding Facility & Parks Award Irrigation Well Installation at South Meridian Regional Park Meridian Parks & Recreation Updated Master Plan Adopted Inaugural Howl-O-Woof Pooch Parade & Costume Contest October 28, 2015 HeartSafe Meridian AED Initiative Kleiner Concessions Awning Meridian Homecourt Grand Re-Opening Celebration ~ December 20, 2016 Tully Park Outdoor Gym Ribbon Cutting November 14, 2016 Meridian Youth Farmers Market Debut 1st Annual Talent Tournament at Community Block Party Gene Kleiner Day Musical Instrument Petting Zoo Adventure Island Playground Resurfacing Elden Gray Memorial Ceremony June 23, 2016 Kleiner Disc Golf Course Herald Cox Ball Field Lighting Upgrades Boys & Girls Club Gym Usage Kleiner Amphitheater Trees Storey Park Restroom Interior ADA Upgrades Park-Wide ADA Audit Completed Keith Bird Legacy Park Grand Opening ~ November 9, 2017 Reta Huskey Park Dedication ~ October 30, 2017 •New Registration Software – Rec1 •Storey Park Irrigation Well Installation Kleiner Rock of Honor Time Capsule Dedication May 29, 2017 Bear Creek Park Picnic Shelter by Ball Fields •New Indoor Pickleball & Badminton •Open Gym Extended to All Individuals Homecourt Improvements & Branding 8th Street Park Waterline Restoration & Expansion Project Completed Upcoming/Underway •South Meridian Regional Park Phase 1 •Pine Avenue Landscaping Improvements Five Mile Creek Pathway, Segment H2 Dedication (Badley to Fairview) ~ April 4, 2018 Journey of Heroes Art Sculpture Dedication March 15, 2018 Kleiner Memorial Plaza Dedication May 2, 2018 IRPA 2018 Outstanding Park Award ~ Keith Bird Legacy Park Upcoming/Underway •Pathway Improvements •Lemp/Larkwood •Linder Sidewalk Widening •East James Court Sidewalk Widening •Five Mile Creek, Segment D Trailhead/Crossing at Ten Mile & Black Cat •New Third Summer Camp Site at Discovery Elementary School IRPA 2018 Outstanding Innovative Program Award ~ Park Ambassador Program Tree City USA Designation for the 16th Year! City-Wide Strategic Plan City-Wide Strategic Plan Focus Area #5: Culture, Arts, & Recreation Strategic Goals Objective 5.A.2: Identify desired public sports facilities or complexes and establish partnerships that foster their development. Future Public Softball Complex Status: Objective Completed Objective 5.A.4: Foster development of Discovery Parks that uniquely blend arts, entertainment, and culture. Status: Underway Next Step: Tactic 3 ~ Explore partnerships and define funding sources. Champion Park South Meridian Regional Park Heroes Park “Journey of Heroes” Art Objective 5.B.4: Set targets, identify gaps, and deploy programs, activities, and events that provide family- centered recreational opportunities. Status: Underway Next Step: Take gap analysis and research on new opportunities to the Parks & Recreation Commission on June 12, 2018. Naming Results South Meridian Regional Park South Meridian Regional Park Naming Results 0 5 10 15 20 25 Other Highland Park Innovation Park Exploration Park Discovery Park 25% 19% 16% 12% % R e s p o n s e s Parky McParkface 10% STEAM Park 8% Meridian 8% Current Challenges Current Challenges South Meridian Regional Park Phase 1 Amenities Margaret Aldape Park Rail-With-Trail Pathway Homecourt Improvements Current Challenges Kleiner Bandshell Shade Park System ADA Upgrades Five Mile Creek Pathway Trailhead at Ten Mile Road Park Construction Keith Bird Legacy Park Reta Huskey Park Hillsdale Park Keith Bird Legacy Park Video Reta Huskey Park Video Hillsdale Park Video Hillsdale Park Questions? Thank You! City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 713 Project/File Number: Item Title: Community Development: Report on Community Development Block Grant Applications Received Requesting Program Year 2018 Funding Meetina Notes CDBG Program Year 2018: Program Update and Applications Received Program Year 2018 Funding (up $73,017 from PY17) Funding Comparison CDBG Allocations - Idaho City 2018 2017 Total Increase % Increase** Boise $1,365,826 $1,290,612 $75,214 6% Caldwell City $475,374 $408,579 $66,795 16% Coeur D'Alene $318,476 $301,850 $16,626 6% Idaho Falls $391,880 $336,511 $55,369 16% Lewiston $213,738 $182,319 $31,419 17% Meridian $422,148 $349,131 $73,017 21% Nampa $829,024 $759,294 $69,730 9% Pocatello $447,315 $381,727 $65,588 17% **The national CDBG program budget increased by 10% this year. It has been preached by HUD and other CD Advocacy groups over the last month or so that entitlement communities would likely see around 10% budget increases at the local levels. PY2018 Applications Received 2017: 8 Applications 2016: 9 Applications 2015:10 Applications PY2018 Applications: Public Services Boys & Girls Club: Scholarship Program ($10,000) Education Foundation for West Ada School District: Housing + High School = Success ($10,000) Meridian Food Bank: Hunger Relief Program ($30,000) Jesse Tree: Emergency Rental Assistance ($10,000) West Ada School District: Housing Barrier Removal for Homeless Students ($20,000) West Ada School District: Transportation Barrier Removal for Homeless Students ($10,000) NeighborWorks Boise: Homebuyer Education Program ($10,000) PY2018 Applications: Public Works Public Works Dept.: Crestwood Subdivision Lighting ($110,000) Public Works Dept.: 12th & State Street Lighting ($125,000) Public Works Dept.: E. Chateau Replacement Lighting ($100,000) Public Works Dept.: Fenway Park Subdivision LED Retrofitting ($3,000) Public Works Dept.: LED Fixture Upgrade ($25,000) Public Works Dept.: Marlin & Landing Subdivision LED Upgrade ($24,500) Public Works Dept.: N. Jericho Way Lighting ($100,000) PY2018 Applications: Slum and Blight Meridian Development Corp.: E 3rd St. Right of Way Improvements ($180,000) Meridian Development Corp.: S Broadway Ave. Right of Way Improvements ($175,000) Main Plaza, LLC: Monument Signage ($13,725) Main Plaza, LLC: Exterior Repainting ($35,100) PY2018 Applications: Other Projects Meridian Library District: ADA Accessibility Improvements to Bathrooms ($77,970) Foundation for Family Life Mentor Works Transitional Housing ($250,000) Ada County Housing Authority: Down Payment Assistance Program ($50,000) City of Meridian: Grant Administration and Fair Housing PY2018 Applications: Summary Public Services 7 Projects Total Requested: $100,000 Public Facilities 7 Projects Total Requested: $487,500 Redevelopment Area/Slum and Blight: 4 Projects Total Requested: $403,825 Other Projects 3 Projects (+Admin) Total Requested: $377,970 CDBG Scoring Committee CDBG Scoring Committee Members: •Christopher Pope, City of Meridian Community Development •Caleb Hood, City of Meridian Planning •Karen Wooddell, City of Meridian Finance •Jenny Fields, City of Meridian Finance •Hillary Bodnar, City of Meridian Clerk’s Office •Jodi St-Martin, City of Meridian Mayor’s Office •Councilmember Ty Palmer, Meridian City Council •James Lucker, Citizen & Senior Advisory Board •Frank Marcos, Citizen & Senior Advisory Board Timeline May 2018: Review and Score Applications May 29th: Scoring Committee Meeting June 1st: Memo with CDBG Funding Recommendations June 19th: Presentation of PY2018 Action Plan; Opening of Public Comment Period Questions? City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 7C Project/File Number: Item Title: Community Development: Potential Process, Code and Fee Changes Meetina Notes City Council Meeting May 8, 2018 Common Open Space Overview 1. With the adoption of the UDC in 2005, the City’s ordinance required the developer to set aside a minimum of 5% open space for residential developments 5 acres or more. 2. In 2007, the open space standards were amended to require 10% percent open space. 3. In 2016, the open space standards were modified to allow 5% open space if the entire development is comprised of buildable lots in excess of 16,000 sq. ft. Landscape buffers adjacent to arterial and collectors roads can’t count towards the 5%. 4. In 2016, common open space and site amenity requirements became eligible for alternative compliance to allow greater flexibility to these standards. Intended to off-set open space if a developer proposed a higher end amenity package. Qualified Site Amenities Overview 1. Quality of life amenities: Clubhouse Fitness facilities Enclosed bike storage Picnic area which includes tables, benches and a structure for shade Additional qualified open space of at least 20,000 sq. ft. Public Art Communication infrastructure (e.g. fiber optics) Dog owner facilities consisting of dog wash station; trash receptacles and bags for dog waste disposal; 0.75 acre of enclosed fence area Neighborhood business center: Max. 1000 sq. ft.; communication infrastructure; provide workspaces for three (3) people, a meeting space for six (6) people, and access to printing facilities; owned and maintained by HOA Qualified Site Amenities Overview 1. Recreation amenities: Swimming pool Children's play structures Sports courts Pedestrian or bicycle circulation system outside of the public realm Transit stops, park and ride facilities or other multimodal facilities Proposed Text Changes 3. Full Area Of Buffer: The full area of the landscape buffer along collector streets may count toward the required common open space if developed with a 10-foot wide segment of the City of Meridian multi-use pathway system;provides a direct route to an adjacent passive or active open space noted in B1 and B2 above. 4. Percentage Of Buffer: Fifty percent (50%) of the landscape buffer along arterial streets may count toward the required common open space. 5. Parkways Along Collector And Local Residential Streets: Parkways along local residential streets that meet all of the following standards may count toward the common open space requirement: a. The parkway meets the minimum width standard as set forth in subsection 11-3A-17E of this chapter. b. The parkway is planted with street trees in accord with section 11-3B-7, "Landscape Buffers Along Streets", of this chapter. c. Except for alley accessed dwelling units, the area for curb cuts to each residential lot or common driveway shall be excluded from the open space calculation. For purposes of this calculation, the curb cut area shall be twenty six feet (26') by the width of the parkway. 6. Parkways Along Arterials: Parkways along arterial streets that meet all of the following standards may count toward the common open space requirement: a. The parkway is a minimum of ten feet (10') in width measured between edge of sidewalk and back of curb. Where ACHD is anticipating future widening of the street, the width of the buffer shall be measured from the ultimate curb location as anticipated by ACHD; and (1) The parkway is planted with street trees and other materials in accord with subsection 11-3B-7C, "Standards", of this chapter; or (2) The parkway contains planter beds which meet the following requirements: (A) Lawn areas account for no more than fifty percent (50%) of parkway. (B) Massed shrubs which at maturity provide vertical relief between minimum of one foot (1') and maximum of three feet (3') in height, cover at least twenty five percent (25%) of parkway area during growing season. Shrubs must be planted as a continuous edge or in a distinct repeating pattern to create vertical visual break between roadway and pedestrian areas. (C) Planter beds must meet mulching and vegetation coverage requirements listed under subsections 11-3B-5H and N of this chapter. 7. Stormwater Detention Facilities: Stormwater detention facilities when designed in accord with section 11-3B-11, "Stormwater Integration", of this chapter may count towards the qualified open space requirement if located within a passive or active qualified open space of at least twenty thousand (20,000) square feet and visible on at least two (2) sides and 8. Open Water Ponds: Aesthetically designed open water ponds and holding areas may comprise up to twenty five percent (25%) of a required open space area and developed with at least one (1) site amenity in accord with UDC 11-3G-3C. Examples of Possible Code Changes Examples of Possible Code Changes Examples of Possible Code Changes What are other Jurisdictions Requiring Nampa Eagle Boise Kuna Subdivision ordinance does not require open space; however 15 percent open space is required with the PUD process. Minimum of 18 percent open space; 15 percent must be developed as active open space 10 percent of the net lot area; more open space with density bonuses In the case of planned unit developments and large scale developments, the commission may require sufficient park or open space facilities of acceptable size, location and site characteristics that may be suitable for the proposed development. Parking Standards Elsewhere May 3, 2018 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk FROM: Caleb Hood, Planning Division Manager RE: Planning Code and Process Follow-Up; New Comprehensive Plan Update; and New Fees May 8 th , City Council Workshop Item This workshop item contains three distinct topics: Code and process concerns follow-up, new Comprehensive Plan update, and new applications and fees. Over the past several months and especially during the February 13 th Joint Meeting between the Planning & Zoning Commission and City Council, several concerns have been brought to Staff’s attention regarding the UDC and the development process. Staff will provide the Council with a verbal status report on those concerns during the workshop; see below for the written update. Second, Planning Staff wants to provide the Council with an update on the status of the New Comprehensive Plan. Finally, there are two new applications and fees that Staff would like to run-by the Council before proposing to amend the citywide fee schedule. This memo is broken up into these three issues/sections. Codes and Processes: Staff has been working to address the questions and concerns brought up during the February Joint Meeting with the P&Z Commission. Some of the concerns have been addressed, some are in the process of being addressed and some require more effort, time and resources. If Council is agreeable, Staff will convene the UDC Workgroup and begin the process of submitting for a Code amendment. Below are the eight (8) issues identified as well as a status report and/or proposal for each topic. 1) Open Space and Amenities: HISTORY (Since 2005): 1. With the adoption of the UDC in 2005, the City’s ordinance required the developer to set aside a minimum of 5% open space for residential developments 5 acres or more. Meridian City Council Meeting Agenda May 8, 2018 – Page 343 of 416 2. In 2007, the open space standards were amended to require 10% percent open space. 3. In 2016, the open space standards were modified to allow 5% open space if the entire development is comprised of buildable lots in excess of 16,000 sq. ft. (Includes note that landscape buffers adjacent to arterial and collectors roads do not count towards the 5%.) 4. In 2016, common open space and site amenity requirements became eligible for alternative compliance to allow greater flexibility. Intended to off-set open space if a developer proposed a higher-end amenity package. Qualified Site Amenities Overview (Current) 1. Quality of life amenities: Clubhouse Fitness facilities Enclosed bike storage Picnic area which includes tables, benches and a structure for shade Additional qualified open space of at least 20,000 sq. ft. Public Art Communication infrastructure (e.g. fiber optics) Dog owner facilities consisting of dog wash station; trash receptacles and bags for dog waste disposal; 0.75 acre of enclosed fence area Neighborhood business center: Max. 1000 sq. ft.; communication infrastructure; provide workspaces for three (3) people, a meeting space for six (6) people, and access to printing facilities; owned and maintained by HOA 2. Recreation amenities: Swimming pool Children's play structures Sports courts Pedestrian or bicycle circulation system outside of the public realm Transit stops, park and ride facilities or other multimodal facilities Potential Changes to Open Space Standards B. Qualified Open Space: The following may qualify to meet the common open space requirements: 1. Active Or Passive In Intended Use: Any open space that is active or passive in its intended use, and accessible by all residents of the development, including, but not limited to: Meridian City Council Meeting Agenda May 8, 2018 – Page 344 of 416 a. Open grassy area of at least fifty feet by one hundred feet (50' x 100') in area; b. Community garden; c. Ponds or water features; or d. Plaza. 2. Additions To Public Park: Additions to a public park or other public open space area. 3. Full Area Of Buffer: The full area of the landscape buffer along collector stree ts may count toward the required common open space if developed with a 10-foot wide segment of the City of Meridian multi-use pathway system; provides a direct route to an adjacent passive or active open space noted in B1 and B2 above. 4. Percentage Of Buffer: Fifty percent (50%) of the landscape buffer along arterial streets may count toward the required common open space. 5. Parkways Along Collector And Local Residential Streets: Parkways along local residential streets that meet all of the following standards may count toward the common open space requirement: a. The parkway meets the minimum width standard as set forth in subsection 11-3A-17 E of this chapter. b. The parkway is planted with street trees in accord with section 11-3B-7, "Landscape Buffers Along Streets", of this chapter. c. Except for alley accessed dwelling units, the area for curb cuts to each residential lot or common driveway shall be excluded from the open space calculation. For purposes of this calculation, the curb cut area shall be twenty six feet (26') by the width of the parkway. 6. Parkways Along Arterials: Parkways along arterial streets that meet all of the following standards may count toward the common open space requirement: a. The parkway is a minimum of ten feet (10') in width measured between edge of sidewalk and back of curb. Where ACHD is anticipating future widening of the street, the width of the buffer shall be measured from the ultimate curb location as anticipated by ACHD; and (1) The parkway is planted with street trees and other materials in accord with subsection 11-3B-7C, "Standards", of this chapter; or (2) The parkway contains planter beds which meet the following requirements: (A) Lawn areas account for no more than fifty percent (50%) of parkway. (B) Massed shrubs which at maturity provide vertical relief between minimum of one foot (1') and maximum of three feet (3') in height, cover at least twenty five percent (25%) of parkway area during growing season. Shrubs must be planted as a continuous edge or in a distinct repeating pattern to create vertical visual break between roadway and pedestrian areas. (C) Planter beds must meet mulching and vegetation coverage requirements listed under subsections 11- 3B-5H and N of this chapter. Meridian City Council Meeting Agenda May 8, 2018 – Page 345 of 416 7. Stormwater Detention Facilities: Stormwater detention facilities when designed in accord with section 11- 3B-11 , "Stormwater Integration", of this chapter may count towards the qualified open space requirement if located within a passive or active qualified open space of at least twenty thousand (20,000) square feet and visible on at least two (2) sides. 8. Open Water Ponds: Aesthetically designed open water ponds and holding areas may comprise up to twenty five percent (25%) of a required open space area and developed with at least one (1) site amenity in accord with UDC 11-3G-3C. All ponds with a permanent water level shall meet the following standards: a. The pond shall have recirculated water. b. The pond shall be maintained such that it does not become a mosquito breeding ground. 2) Parking: (Parking standards are addressed in UDC 11-3C) There are really two parking issues that have been brought to Staff’s attention recently. First, the City’s minimum requirements for multi-family developments has been brought into question. The City currently requires 1.5 car parks for every one-bedroom unit; 2 car parks for each two- and three- bedroom unit; and 3 car parks for every four-bedroom unit. Second, the Fire Department has concerns about some restaurants and/or bars (drinking establishments) being under-parked, although these users may not be the only ones causing concern. The City currently requires one car park for every 500 sq. ft. of gross floor area for all non-residential uses/buildings (not including self-storage, downtown/traditional neighborhood districts, and industrial which all have different standards). Please see the table below for parking standards in the region. City Multifamily 1 Bedroom 2/3 Bedroom 4+ Bedrooms Bar Restaurant Meridian 1.5 2 3 1:500 1:500 Caldwell 1.5 (min); 2 (max) 1:300 1:4 Seats Kuna 1.5 1:200 1:200 Nampa 2 per unit + 1 ADA per building <4000=1:200 >4000=20+1:1000 over 4000 Sq. Ft. Boise 1.5 + 1 Per 10 Units 1:250 1:250 Tualatin Valley (OR) 1 (Studio) 1.25 1.5 (2 Bed) 1.75 (3 Bed) 10:1000 Kitsap (WA) 1.5 + 0.5 Per set aside <5000=1:200 >5000=20+1:200 Staff has put together four pages of aerial photos with eight examples (see below), showing where parking has been an issue. For multi-family, see the Heron Village and Westbourough Square aerials. For restaurant/bar/commercial examples, see Gino’s/Rudy’s, The Curb/Red Pavillion, Homestead Bar and Grill, Gramercy and Everest Lane. Recommendations regarding parking follow the aerial photos. Meridian City Council Meeting Agenda May 8, 2018 – Page 346 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 347 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 348 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 349 of 416 Meridian City Council Meeting Agenda May 8, 2018 – Page 350 of 416 Proposed Parking Solutions: Regarding multi-family, Staff recommends keeping the existing standards as our current standards are in-line with others. However, staff does believe a change in Code is warranted. Where the parking problems seem most prevalent is for multi- family projects that allow garages to count towards their required parking. What we are finding is that these garage spaces are not always being used for parking, but often times are being used for storage. Therefore, we would clarify in the UDC that parking spaces are to be used for parking. We do not want to discourage garages, as they are a nice amenity and can help with the overall aesthetics of a project, but we need to ensure that adequate parking is maintained. Further, parking tends to be an issue where on-street parking is not readily available. Many multi-family projects are along arterials and/or collector roads that do not allow on-street parking. For “urban” projects that have on-street parking available, the current parking standards do not seem to be problematic. For “suburban” projects along arterials and collectors though, additional parking will be evaluated by Staff and most likely required as part of granting any Conditional Use Permit (a CUP is required for all multi-family developments in all non-Traditional Neighborhood Districts). Regarding parking for restaurants and/or bars, Staff believes we should increase the number of car parks required to be 1:250 sq. ft. This is more in-line with the standards of others in the region. There are some logistical issues with this proposal however; Staff will explain more during the verbal presentation at the workshop. Parking standards for schools and other commercial uses will also be explored during the workshop (should we increase the minimum standard “across the board?”) 3) Open Waterways/Irrigation Facilities: UDC 11-3A-6B3 (see below) gives Council the authority to waive the requirement to pipe or tile irrigation facilities. During the application process, an applicant may request the Council grant a waiver to cover/tile an open waterway. However, sometimes the motion made by Council does not explicitly include the waiver to leave the waterway open. This has caused some confusion and required Findings to be removed off of the Consent Agenda so the Council can clarify the record. Staff would the like the ability to grant the Director the authority to waive the requirement of tiling for large capacity facilities (those that would require a 36” diameter pipe or larger). If the facility is not “large” and not being used as an amenity, the applicant would still need to justify their waiver request to Council. B. Piping: 1. Natural waterways intersecting, crossing, or lying within the area being developed shall remain as a natural amenity and shall not be piped or otherwise covered. See also subsection C1 of this section. 2. Irrigation ditches, laterals, canals, and drains may be left open when used as a water amenity or linear open space. See also subsection C2 of this section. 3. Except as allowed above, all other irrigation ditches, laterals or canals, intersecting, crossing or lying within the area being developed, shall be piped, or otherwise covered. This requirement does not apply to property with only an irrigation easement where the actual drainage facility is located on an adjoining property. Meridian City Council Meeting Agenda May 8, 2018 – Page 351 of 416 a. The city council may waive the requirement for covering such ditch, lateral, canal, or drain, if it finds that the public purpose requiring such will not be served and public safety can be preserved. b. The city council Director may also waive this requirement for large capacity facilities. 4) Zoning Designations/Names: Often times the public can get confused about the City’s residential zoning districts (R-2, R-4, R-8, R-15 and R-40) and how that corresponds with the Comprehensive Plan Future Land Use Designations (Estate Residential, Low, Medium, Medium-High and High) and density. Since the February Joint Meeting, Staff has made the title slide for each Council and P&Z Commission meeting a table/matrix (see below) that shows how zoning and land use designations co-exist. Further, a hand-out has been prepared that is available in Council Chambers on the back table and is shared with the public as they inquire. Staff is ever-trying to educate the public on the inter-relationship between the Comp Plan, zoning and densities. We plan to do additional outreach and education in the coming months by preparing a video and making that available on our website and Facebook. Further, Staff is meeting with the development community and other stakeholders to see if additional changes to the way we do and name things should be made. This is a work in process. 5) Infill Incentives/Density Bonuses: Growing from the inside out is one of the principles Staff tries to encourage. However, there are not many tools to incentivize infill development. Staff is hoping to address this with the upcoming Comprehensive Plan; more to come. Meridian City Council Meeting Agenda May 8, 2018 – Page 352 of 416 6) Coordination with ACHD and School District: City Staff is trying to be more proactive with other agencies and service providers when/where development is imminent. While there is still the occasional delay in getting comments from other agencies, most are providing their comments and conditions in a timely manner so they can be incorporated into the staff report. All agencies tend to be busy these days, but care is given to ensure coordination is made a priority when it comes to development review. More improvement in this arena is needed and Staff is hopeful coordination will continue to improve. 7) Continuances: Staff acknowledges that the proportion of public hearing projects (action items) being continued is high. This is concerning for not only the elected and appointed officials, but also for the public, the development community as well as Staff. There are many reasons that a project gets continued. Sometimes a project is continued because either Staff or the applicant did not properly notice the project for hearing (the applicant must post notice on-site, while the City mails notice and publishes in the newspaper; sometimes continuances can happen because the newspaper didn’t publish correctly.) Recently, we’ve also had some internal communication issues, where the database was updated with a hearing date, but that was not relayed to either the applicant or the Clerk (who does the mailed and newspaper notices.) Continuances can also occur when an applicant does not concur with Staff’s recommendation and wants additional time to work towards a more favorable recommendation. This often times means the applicant is preparing revised plans. Continuances have also occurred recently because the applicant (or their representative) was either out of town or had a conflict in another jurisdiction for the same night. Occasionally, Staff will recommend a continuance because we do not believe we have all the information necessary to analyze a project and make a recommendation. For example, having ACHD and/or ITD’s comments on a project is sometimes vital to understanding if a project should go forward or not. Staff is trying to be more diligent in making sure everything within our control is done so that continuances are not our doing. Staff is advising applicants to be present for hearings, especially when they are the party requesting continuance (emphasis added, as Council does have discretion to continue if the legal requirements for notice have been met). Hopefully, the amount of continuances will go down in the future. 8) Staff Report Formatting: In February, Council requested that staff look into revamping our staff reports. Current Planning is reaching out to other Cities in the Valley for examples to see what information they are including in their staff reports. Community Development is also looking at obtaining new plan review software. This software will be integrated with Accela, our enterprise permit tracking software, making automation of staff reports easier. First, we need to obtain the software and develop the report writing tools. The goal is to streamline staff reports, pulling information directly into the reports from the database and include clear and concise information for both decision-makers as well as the public. Once we have a draft template, staff will share that with the P&Z Commission and Council to ensure our new report/template is formatted for ease-of-use. New Comprehensive Plan Update: A selection committee made up City Staff and community stakeholders recently reviewed request for proposals to serve as a consultant for the City’s new Comprehensive Plan. The Meridian City Council Meeting Agenda May 8, 2018 – Page 353 of 416 selection committee ranked three separate submittals and chose two for subsequent interviews. Ultimately, the consultant receiving the highest original submittal marks also performed well in the interviews, and Logan Simpson was extended an invitation to provide a scope of work for City Council review. City staff are negotiating this scope of work currently and plan to bring a budget amendment and contract forward for Council review and approval later this month, targeting May 15th. If this works out, the initial community kick-off event would coincide with The Hill ribbon cutting and grand opening celebration of Hillsdale Park on May 25 th . City Staff on the selection Committee included Robert Simison, Cameron Arial, Warren Stewart, Kimberly Warren, and Brian McClure. Community stakeholders included David Turnbull, Charlie Rountree, and Domenic Gelsomino. New Applications and Fees: Staff has identified a need to create a new fee Called “Certificate of Zoning Compliance, use” for new tenants that are not proposing any exterior or site modifications, but with specific use standards listed in Code. The total amount of the fee should be $133 (see table below). Meridian City Code, 11-5B-1B, requires CZC approval in order to establish a new use. Effectively, there are three types of CZC’s – 1) new development, 2) modifications to existing development, and 3) just a new user (with specific use standards) in an existing building. For a new users that is simply moving into an existing building and are not proposing any exterior building or site modifications, we need to issue a permit per Code, but the level of effort is less than if they were proposing modifications or building anew. Today we only have two “CZC” fee options: 1) full/new CZC or 2) CZC w/ prior approval. So today we either charge an applicant a full/new CZC fee, or the CZC w/ prior approval fee, both are more than what we should charge for new user only w/ specific use standard verification. The third (new user only) CZC does not take, on average that long to verify and issue approval. It typically only takes about 2 hours to process these types of CZCs, thus the $133 fee proposed. Staff has identified a need to create another new fee called “Sign, Portable.” Total fee should be $27. Similar to CZC above, Staff only has a couple of options for signs today: 1) new sign and 2) limited duration sign. There is actually a third type of sign we permit though: Portable Signs. Portable Signs do not take as long to review as a new sign (when given the choice between “new” and “limited duration”, these better meets the definition of “new”.) Again, this review and issuance only takes about 30 minutes (on average) of staff time, thus the $27 fee proposed. Meridian City Council Meeting Agenda May 8, 2018 – Page 354 of 416 New Fee Worksheet 2018 Planning Hours permit/decision # of hearings pre- app/site research report recs/ fndgs order/ let/CZC CofO GIS plnr time plnr wage total cost existing fee certificate of zoning compliance 0 6.50 1.00 1.0 8.50 53.24 453 certificate of zoning compliance w/prior approval 0 1.75 0.50 1.0 3.50 53.24 173 NEW certificate of zonign compliance, use (no exterior or site modifications) 0 2.00 0.50 2.50 53.24 133 NA sign 0 0.50 0.50 1.00 53.24 53 sign, limited duration 0 0.25 0.25 0.50 53.24 27 NEW sign, portable 0 0.25 0.25 0.50 53.24 27 NA zoning verification letter 0 0.75 0.25 1.00 53.24 53 Notes: Planning salary based on the fully-loaded mid-point of range for the assistant planners, associate planners, planning manager, supervisor and director. Meridian City Council Meeting Agenda May 8, 2018 – Page 355 of 416 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 7D Project/File Number: Item Title: Community Development Evolution Plan Meetina Notes FR,1DIA Community Development Department MEMORANDUM Community Development Dept. Meridian City Hall, Suite 102 33 E. Broadway Avenue Meridian, Idaho 83642 TO: Mayor Tammy de Weerd and Members of the City Council FROM: Cameron Arial, Community Development Director DATE: May 41h, 2018 SUBJECT: Building Services Evolution Plan and Budget Amendment I. RECOMMENDED ACTION A. Move to: 1. Approve the proposed budget amendments to bring Building and Electrical Plan Review and Inspection services in-house. II. DEPARTMENT CONTACT PERSONS Cameron Arial, Community Development Director 888-4433 Bruce Freckleton, Building Services Manager 489-0362 Brent Bjornson, Building Official 489-0304 III. DESCRIPTION A. Back round The City has historically contracted with private and public vendors for its Building and Electrical Plan Review and Inspection services. The City's current contractor, Idaho Division of Building Safety (DBS), has provided verbal and written notice that it is unable to meet their obligations under the contract and seeks to terminate the contract June 29th, 2018. We are in the process of negotiating short-term contracts with DBS that will extend out to September 3011, 2018 with a diminished level of service. This is due in large part to the incredible growth the City is experiencing and DBS inability to properly staff the contract to meet the current and projected demand. The City has been considering bringing these services in-house for many years. This now enables the City to do so. The proposed plan and commiserate budget amendments represent staff's confident proposal to bring these services in-house in order to meet the current demand for building and electrical services, but also provide additional services the building community is demanding. It is anticipated that many efficiencies will be gained from this new approach as well as many that are not yet known. It is likely that during implementation of the plan, hiring will not be immediate and we anticipate there Meridian City Council Meeting Agenda May 8, 2018 – Page 357 of 416 will be variance in the software implementation schedule. The budget amendments represent a reasonable build -out of the program that is sustainable considering potential growth and possible declines in program revenues. Also, due to the variable nature of the implementation of the program, it is the intent of staff to not exceed the budget amendment request and build only what is necessary to provide an expanded level of services. B. Proposed Project The proposed program will be located at City Hall with plan review services on the 2°1 floor empty "AARP Room" and inspection services located on the 1St floor in what is now the video production room. The video production room will be relocated to the storage closet adjacent to City Council Chambers. As part of the overall project, we are working with the Public Works department to improve the Bower St. property for parking of fleet vehicles. The completion of this project will provide the City with in-house building and electrical Plan Review and Inspection services and a host of advancements our building stakeholders are demanding. The space planning TI work will be managed internally by City staff, reducing project cost. Finance is proposing to sole source the software and save time and money by doing so. Finance is also working to procure vehicles via the State of Idaho's contract which will also save money. Below is a summary of services that will either be enhanced or added due to this program: Maintain Mechanical, Fire & Plumbing Contracts - Re -Sign 3 yr. Term New Contract - Structural/Engineering Plan Review - 3-4 Firms Short -Term Contract - DBS Transitional (June 29th — Sept. 30th) Building/Structural & Electrical Plan Review - In -House Phasing Plan RFQ for Services Default to Paper Submittals during Software Implementation Space Planning Master Financial Spreadsheet IV. IMPACT A. Strategicpact The proposed project will help the City meet the current and projected demand for building services while providing excellent customer service and providing possible enhancements that the building community is wanting. Meridian City Council Meeting Agenda May 8, 2018 – Page 358 of 416 B. Fiscal Impact: Budget Amendments On -Going One -Time Total FY2018 FTEs and Vehicles 1,731,927 492,600 2,224,527 925,581.88 Tenant Improvements 284,868 284,868 284,868 Technology 96,998 449,905 546,903 546,903 Total 1,828,925 1,227,373 3,056,298 1,757,352 V. ALTERNATIVES A. The City could choose not to approve the project and determine an alternative plan to meet the eminent building services demands in the community. VI. TIME CONSTRAINTS A. Time is of essence to move forward with the project before services levels continue to degrade and it starts to impact turn -around times to our customers and therefore, the overall economy of the City. VII. LIST OF ATTACHMENTS A. Department Report Power Point Presentation B. Organizational Chart C. Space Plan D. Schedule E. DBS Notice of Termination F. BCA Letter & Correspondence Meridian City Council Meeting Agenda May 8, 2018 – Page 359 of 416 Community Development Evolution Plan CITY COUNCIL WORKSHOP MAY 8, 2018 Ground to Cover Vision & Principle Contract Model -History & Status Limitations of Building & Electrical Contract Model Due Diligence Customer Collaboration and Peer Comparison Evolution Plan –“Why” Evolution Plan –“How” Summary and Budget Amendment Justification Thoughts & Direction Vision & Principle City of Meridian Vision Statement By 2035, Meridian will be the West's premier community in which to live, work and raise a family Guiding Principles: Excellent and timely customer service Innovation and constant process improvement Mindful of the impact to the customer and community New venture for the City Committed to building the best possible program Improvements will be found along the way Contract Model -History/Status City has always contracted building plan review and inspection services 2015 –Conducted RFQ and transitioned from private to public contractor. Due to the inability of the private sector to meet service demands April 6, 2018, DBS delivered a notice to terminate due to their inability to keep up with demand Building Permit Fee Revenue/Fee Structure Current fee methodology last adjusted in 2007 Near the lowest, if not the lowest building permit fees in the Treasure Valley Meridian doesn’t charge a residential plan review fee. All other Valley jurisdictions do We don’t anticipate a fee adjustment at this time Ongoing work with stakeholders on this effort New program warrants a fee study with Finance and Stakeholders following Implementation Limitations of Building & Electrical Contract Model Bulk of services is building plan review and inspection Staffing levels not meeting demand & service expectations Contractors don’t live the “Meridian Way” and are not vested in Meridian No AM/PM inspection capabilities to meet requests from industry No over the counter plan review for simple plans, re-submittals, and mods Difficult for customers to understand that DBS employees are not city employees –viewed as the City Can’t dictate means and methods Due Diligence Regular stakeholder group meetings and individual meetings Hillsboro, Oregon -Best Practice Visit -Software, process,space planning,structure Best practice research Peer municipality interviews City leadership team meetings Vendor quote requests Peer Comparison -Inspections Jurisdiction Sq. Miles/Population Approx. Inspections Per Day Meridian (via DBS)32 / 106,410 30 per inspector, per day, with 3-4 inspectors Boise 83 / 232,300 15 per inspector, per day, with 6 inspectors Nampa 32 / 98,370 25-30 per inspector, per day. 6 inspectors (hiring two more).Some inspectors are combo certified performing more than one inspection per stop. Caldwell 22 / 56,860 18 (or less) per inspector, per day with 3 inspectors Hillsboro, Oregon 24 / 105,164 15 per inspector, per day with 5 inspectors Bend, Oregon 33 / 100,000 20 per inspector, per day with 13 inspectors Peer Comparisons -Plan Reviews Jurisdiction Residential Plan Review (per reviewer, per day) Commercial Plan Review (average days) FY2017 Total Permits Meridian (via DBS) 10-25 per day (two reviewers total) 10 -15 days 1,546 -homes 868 -MF "units" Boise 2-4 per day (seven plan reviewers total) Unable to quantify 743 -homes 389 -MF "units" Nampa 2.5 per day (five reviewers total -2 are residential only) 7 days (approx.)497 -homes 29 -MF "units" Caldwell 10 per day (one reviewer) Unable to quantify 460 -homes 56 -MF "units" Hillsboro, Ore.TBD 5-8-18 TBD 5-8-18 427 -homes 657 -MF "units" Bend, Ore.2 per day (nine reviewers total – two are residential only) 20 days (approx.) Difficult to quantify 483 -homes 105 -MF "units Industry Summary Effective inspectors complete 15 inspections per day DBS is currently attempting to handle 30 inspection per day, per inspector DBS has confirmed they are unable to staff to meet demand Comparable cities have full service Building Departments with FTE’s We have found no other jurisdiction of our size that uses a contract model The City is currently doing incredible work with limited resources Superior model is possible. Confident we can improve service levels Evolution Plan –Why Residential Service Levels Service Base (DBS) Average Expanded Insp./Inspector/Day X X X PR/Plan Reviewer/Day X X X Electrical Plan Review & Inspection X X AM/PM Building Inspections X Over counter simple plan review X Over counter plan mods & resubs X Foundation inspections X Evolution Plan –“Why” Unprecedented Growth and Reactions to it… “Meridian Likely to be Fastest-Growing City in US”–Idaho Business Review (April 11, 2018) “Idaho sees Nations Fastest Year-Over-Year Job Growth in February”– IdahoPress.Com (March 23, 2018) “Meridian, Growing Tenfold Since ‘90, Just Hit This Population Milestone. Are You Surprised?”–Idaho Statesman (April 22, 2018 Update) ISP: Getting Ahead of Growth” –KBOI 2 IdahoNews.Com (February 27, 2018) “The Price of Growth: West Ada Seeks Bond Issue, School Levy”– IdahoEdNews.Com (March 7, 2018) Evolution Plan –“Why” Fiscal Year over Year Building & Electrical Permits Building Permits Electrical Permits Fiscal Year SF Res MF Res Total 2014 2363 68 2431 2015 2640 50 2690 2016 2559 45 2604 2017 2547 86 2633 2018 1663 43 *2925 Fiscal Year Total 2014 2887 2015 3394 2016 4534 2017 3782 2018 *4533 * Projected* Projected Evolution Plan -”How” Maintain Mechanical, Fire & Plumbing Contracts -Re-Sign 3 yr. Term New Contract -Structural/Engineering Plan Review -3-4 Firms Short Term Contract -DBS Transitional Period (June 29th –September 30th) Building/Structural & Electrical Plan Review -In-House Phasing Plan RFQ for Services Default to Paper Submittals during Software Implementation Space Planning Financial Plan Budget Amendment Summary Budget Amendments On-Going One-Time Total FY2018 FTEs and Vehicles $1,731,927 $492,600 $2,224,527 $925,581.88 Tenant Improvements $-$284,868 $284,868 $284,868 Technology $96,998 $449,905 $546,903 $546,903 Total $1,828,925 $1,227,373 $3,056,298 $1,757,352 Thoughts & Direction Oa 0CLCL „ Mm 3 v a'' E nz o ) n u - Ca) E c _ CL y a) • u Uu a a" i O o o a o p to m Y O E " aj uv 3 ) a w E U a m m m EU al cO 4 0 0 0 O fl. 0 3 ELU s o z Un CL a m fvtxo Q) O J x Od U IA 02 00NinCOO a- mO I- YE E al E a) o m bD C N Inu m m v 0 a, va va C, n., a a d O v C LL al F 3 3. O a) t w F' Q 3 3 z cu p' to? bO u? aLn m E onc a a Q m m-- to m m m cI0 0 0 0 al cO 4 0 0 0 O fl. 0 3 ELU s o z Un CL a m fvtxo Q) O J x Od U IA 02 00NinCOO a- mO I- YE E al E a) C O bD C N Inu a c a. c a c v c n• c a c E a E 0 aci. u_' n', 3 E c aci• ua E t 2 aci up ECL aci• u CL d O v C LL al F O a) 5 v~ m O a) t w F' Q u O a) w~ a cu p' a) ani 0 0 0 al cO 4 0 0 0 O fl. 0 3 ELU s o z Un CL a m fvtxo Q) O J x Od U IA 02 00NinCOO a- mO I- to al C a) C O bD C N Inu c ca c E s c E p N d O oal cO 4 0 0 0 O fl. 0 3 ELU s o z Un CL a m fvtxo Q) O J x Od U IA 02 00NinCOO a- mO I- Meridian City Council Meeting Agenda May 8, 2018 – Page 377 of 416 FIRST FLOOR KEY PLAN . SECOND FLOOR KEY ELAN___Q T-10" BBx i'R _ bid -"Box oo;; II Bull oil o om93 ENmac®v®oo©o moo® K=U o arc®0EOM 0 o®v®oe©e 033=12® n FIRST FLOOR KEY PLAN . SECOND FLOOR KEY ELAN___Q T-10" BBx i'R _ bid -"Box oo;; II o. n II I I va I NV1lYYOO O I 4f1 P V„ LL ES wnu Tinea 4 zoz ww. tEcoo o", y m SECOND FLOOR PLAN 1 z Q M { N f _z== ppua L O o© Mu 1 w RST FLOOR PLAN D I I AtO Meridian City Council Meeting Agenda May 8, 2018 – Page 378 of 416 Building Evolution Plan 05/04/2018 Project Review Exported on May 4, 2018 2:57:44 PM MDT Page 1 of 3 e Done i Assigned To 1 i- Building Evolution Plan 03/28/18 06/29/18 Plan Kick -Off 03/28/18 03/28/18 j !? Cameron Arial 3 Mayor Meeting with Com Dev 03/29/18 03/29/18 Cameron Arial DBS - Termination of Services Letter Received 04/04/18 04/04/18 Cameron Arial DBS - 60 business day termination period begins 04/04/18 06/29/18 Cameron Arial 6 City of Hillsboro Visit 04/09/18 04/09/18 Cameron Arial 7 Financial Plan 04/09/18 04/30118 Cameron Arial g Draft copy job descriptions to HR 04/10/18 04/10/18 F_ Brent Bjornson 9 Job Description Rating 04/11/18 04/18/18 C; Crystal Ritchie 0 Discovery Call to Avolve and IT (Kristy/Dave) 04/18/18 04/18118 Krisly Vigil 11 L! Financial Plans Received 12 IT Financial Plan to Community Development 04/26/18 04/26118 j Dave Tiede 13 HR Financial Plan to Community Development 04/26/18 04/26/18 i Crystal Ritchie 14 Purchasing Financial Plan to Community Development 04/26/18 04/26/18 Keith Watts 15 PW Financial Plan to Community Development 04/27/18 04/27/18 i ` afrietag@meddiancity.o 16 t'1 Purchasing 17 Sole Source requirement to advertise in the newspaper 04/20/18 04/20/18 Keith Watts 18. Sole Source advertising (time required by statute) 04/27/18 04/27/18 01 Keith Wafts 191 Fleet vehicle purchase 05/02/18 05/31/18 Keith Watts 20 L Contracts, City Council & Software 21 Modified draft contract to Idaho Division of Building Safety 04/20/18 04/20/18 Emily Kane 22 Idaho Division of Building Safety contract revisions received by noon 04/23/18 04/23/18 Emily Kane 23 Department Report. City Council Executive Session -Budget Amendment 05/06118 05/08/18 Cameron Arial Overview. Q&A. Exported on May 4, 2018 2:57:44 PM MDT Page 1 of 3 Meridian City Council Meeting Agenda May 8, 2018 – Page 379 of 416 24 City Council - Seeking Budget Approval for Software & ? (employees) 25 Purchase & Implementation of Software 26 Installation and Integration of Avolve. 27 Workflow scripting including record types (both directions) between Accela and Project Dox Customer User Interface and Integration - Forms, uploads, file naming, screening. 28 Pilot with Accela Citizen Access (ACA), Avolve OAS, or custom software engineering/architecture & build. 29 Website integration and Website tutorials & help documents 30 Plans Anywhere - Field Testing & Training 31 Software Training 32 [ Space Planning - Second Floor (AARP). New Plan Review area with customer counter (see attached floor plan) 33 Order Long Lead Items - floor boxes, electrical whips, door frames with sidelights, transoms, carpet, etc. 34 Contact vendors. Coordinate site visits and request project proposals. 35 Receive proposals from vendors 6 Award project and order all furniture long lead items - partitions, service counter, swing gate, built in desks, round table and chairs. 7 Receive long lead items 38 Furnish & install electrical, HVAC, data, lighting, copier/scanner (power & data) 39 Furnish & install new office walls door frames, sidelights, transoms, partitions, desks, service counter & swing gate 40 IT to furnish & install all hardware, phones and connectivity 41 Occupy/Turn-Over New Space Space Planning - First Floor. Production Room to become field 1, inspector/supervisor work area. Council Chambers storage room dividedwithnewwall. Half becomes new production room location and the other half remains as -is for existing IT server & equipment rack. (see floor plan) 43 Contact Vendors. Coordinate site visits and request project proposals. 44 Receive proposals from vendors 45 Relocate Farmers Market items from the Chambers storage room. Working with Parks & Rec. (trailer discussion with Steve Siddoway & Cameron) 46 Award project and order furniture long lead items - partitions, inspector counter, chairs, inspection supervisor desks, under -counter file cabinets 47 '-' Furnish & install new wall and door in Council Chambers Storage (see floor plan) 05/15/18 105/15118 ii = Cameron Arial 05/16/18 05/16/18 F Dave Tiede TBD 05/02/18 C Dave Tiede TBD 05/02118 Dave Tiede TBD 05/18/18 Cl Dave Tiede TBD r Dave Tiede TBD Dave Tiede TBD r Dave Tiede 04/17/18 08/29/18 L Brent Bjornson 05/02/18 05/02/18 Ll Max Jensen 04/18/18 04/24/18 FJ Max Jensen 04/24/18 04/24/16 Max Jensen 05/02/18 05/02/18 C Max Jensen 06/15/18 06/15/18 Max Jensen 05/02/18 06/29/18 Max Jensen 06/15/18 08/10/18 Max Jensen 06/13/18 08/31/18 J, Dave Tiede 08/31/18, 08/31/18 Max Jensen 04/17/18 05/02/18 04/18/18 04124/18 ii = Max Jensen 04/24/18 04/24/18 Max Jensen 04/17/18 05/02/18 Cameron Arial 05/02/18 05/02118 Max Jensen 05/02/18 05/18/18 Cl Max Jensen Exported on May 4, 2018 2:57:44 PM MDT Page 2 of 3 Meridian City Council Meeting Agenda May 8, 2018 – Page 380 of 416 48 Relocate overhead air and floor air supply to the server side of new wall as 05/02/18 05/18/18 j Max Jensen determined necessary. Add t -stat to new production room as necessary. 49 Relocate production room electrical receptacles, data, comm, video, power and 05/02/18 05/18/18 Max Jensen cabling to new wall. 50 Relocate production room desk and equipment. Test and verify operation. 05/21/18 05/21/18[i Max Jensen 51 [- Receive long lead items for "new inspector area" (old Production Room) 06115/18 06/15118 j Max Jensen 52 Furnish & install electrical receptacles, data, comm, copier/scanner for new 05/02/18 05/18/18 j Max Jensen inspector area. 53 Furnish & Install window in door with sidelight and window transom above. 06/15/18 07131/18 S4 Install partitions, built in desks, file cabinets and chairs. 06/15!18 08!10!18 t_I Max Jensen 55 IT to furnish & install all hardware, phones, copier/scanner and connectivity 08/13/18 08131/18 f' 1 Dave Tiede 56 Occupy/Turn-Over New Space 08/29/18 08/29/18 jJ Max Jensen 57 ( Hiring - Onboarding Employees 05102/18 09114/18 58 Pre -Qualify- Structural "engineering" & Building Plan Review (short term) 05/02/18 06/29/18 Keith Watts consultants as'Yall-safe". State Project Dox use is required. 59 Begin on -board key employees. 05/02/18 08/31/18 Crystal Ritchie 60 Training 08/31/18 09/14/18 Kristy Vigil 61 E i Operational & Field 62 Cell Phones 63 Code Books 64 PPE + Safety Clothing i 65, Inspector Tools 66 Training Plan, Certification Tests, CEU's Exported on May 4, 2018 2:57:44 PM MDT Page 3 of 3 Meridian City Council Meeting Agenda May 8, 2018 – Page 381 of 416 is y o, State of Idaho 4 DIVISION OF BUILDING SAFETY9 Building a Safer Idaho C.L. "BUTCH" OTTER 1090 East Watertower Street Suite 150 Governor Meridian, Idaho 83642 Chris L. Jensen Main # 1-800-955-3044 Administrator Fax# 1-877-810-2840 dbs.idaho.gov April 6, 2018 City of Meridian Attn: Development Services Manager 33 E Broadway Avenue Meridian, ID 83642 RE: Professional Service Agreement — Electrical Plan Review & Inspections, Dated 9/25/2012 Professional Service Agreement — Building Inspection Services, Dated 9/22/2015 Professional Service Agreement — Building Plans Examiner Services, Dated 9/22/2015 Mayor Tammy de Weerd and Cameron Ariel, The first purpose of this correspondence is to provide formal notification to the City of Meridian (CITY) that the Idaho Division of Building Safety (DBS) does not intend to extend the term of the Professional Service Agreements referenced above beyond September 30, 2018, per Section III, A of each respective agreement. The second purpose of this letter is to provide formal notification to the CITY that the DBS is hereby providing a sixty (60) business day notice for termination of said Professional Service Agreements per Section I11, K or J of each respective agreement. The intent of the sixty (60) business day notice is to terminate the current contractual obligations of the DBS to the CITY. However, the DBS is willing to negotiate new modified short-term agreements to continue to provide services in a manner substantially similar to that set forth in the existing Professional Service Agreements from the date of the termination through September 30, 2018. During that interim period, the DBS desires to modify its existing contractual obligations in the event it is unable to fully staff or meet time - sensitive requirements for plan reviews and inspections. The DBS is aware of the existing contractual provisions in Section 111, K or J of each of the contracts, which provide for the provision of services by the DBS for an additional thirty (30) business days upon the request of the CITY. Negotiations of a new short- term agreement will likely take into consideration whether that option is exercised by the CITY. The DBS would like to facilitate a seamless transition of these programs to the CITY with minimal impact on the affected industry. The DBS is open to a phased transition after the lapse of the sixty (60) business day notice period - whether by programs, disciplines or individuals. The DBS has been proud to service the needs of the construction industry in the CITY and has enjoyed its professional working relationship with the CITY staff. The DBS staff remains committed to providing the best service possible to the CITY during this transition period. Please do not hesitate to contact me with any questions or concerns. Sincerely, 0 ri ens Meridian City Council Meeting Agenda May 8, 2018 – Page 382 of 416 CT iWAaWAz rani WX A Tradition of Building Excellence for Over 60 Years" March 20, 2018 BUILDING CONTRACTORS ASSOCIATION OF SOUTHWESTERN IDAHO, INC. Brent Bjornson, CBO Building Official City of Meridian 33 East Broadway Ave Meridian, Idaho 83642 Dear Mr, Bjornson, 6206 N. Discovery Way, Suite A Boise, Idaho 83713 ,w,w..M 208)377-3550NAHB 2081377-3553 fax N+la ,uw imvTM Website: www.bcaswJ.org E-mail: bca@heritagewifi.com The Building Contractors Association of Southwestern Idaho (BCASWI) expresses appreciation for meeting with you, other members of Meridian City staff and members of DBS. The BCASWI recognizes the value of meeting and appreciates the opportunity to 1) communicate concerns related to building inspections and plan reviews, and 2) work together to identify solutions for everyone. 13CA communication to its members As a follow up to our meeting, the BCASWI communicated to our membership the following: 1. Attic ventilation requirements are required per code 2. Specs for smoke detector locations near a bathroom (as provided by DBS) 3. Builders are encouraged to more frequently use Citizen Access portal to lookup documented inspector comments Inconsistent Code Eiiforcement Per the request from DBS and City of Meridian, we asked a few of our builder members to document specific instances of inconsistent code enforcement. We received the following responses and appreciate any additional inspector training to enable more consistent on-site inspections. We will notify you of other inconsistent code enforcement items as they become apparent: 1. Sheer Wall Nailing 2. Portal Framing 3. Water heater required to be installed 18" above floor because of an old note on the plans 4. Change of exterior materials (siding to stucco) - this may be mostly resolved Incousititent or Partial B ilding Intipections Additionally, per the request from DBS and City of Meridian, we asked a few of our builder members to document specific instances of inconsistent or partial building -inspections. We received the following responses and will notify you of other instances as they are communicated to us: 1. Wall inspection 2. Concrete foundation inspection where minor rebar re -alignment needed 3. Re -inspection fees (apparently there seems to be an increased number of re -inspection fees charged). We understand the desire to require plan resubmittals for revisions made in the field that may deviate from the approved construction drawings. But, we feel the current process is problematic and very time consuming. We appreciate that you are looking at a way to shorten the turn -around Meridian City Council Meeting Agenda May 8, 2018 – Page 383 of 416 time, but in the meantime we hope there's a way to better define and narrow down what revisions may trigger a resubmittal. iline Plan Submittal and Reviews Also, the BCASWI met and discussed the possibility of online plan review and full electronic submittal Project Dox software or any other tool). We support this for several reasons including efficiency and providing more protection to builders' plans from being available to the general public. We are disappointed that the current software does not allow for better protection of builders' plans without substantial programing re -write on your end, but we appreciate the City's efforts to find a solution. We have heard of other cities in the country that are moving toward full electronic submittal and reviews and we are encouraged the City of Meridian is considering it as well. Lastly, we look forward to a future meeting to discuss the possibility of AM/PM inspections for footing and foundations. We will continue to consider options on our end and appreciate your considerations as well. We recognize we are all really busy right now and appreciate your efforts to try to have sufficient staffing to meet current demands, Thank you again for your collaborative approach to solutions. Sincerely, Craig Hammett, President Building Contractors Association of Southwestern Idaho Cc, Cameron Arial, Bruce Freckleton, Ron Whitney Meridian City Council Meeting Agenda May 8, 2018 – Page 384 of 416 Brent Bjornson From: David Yorgason <dyorgason6@gmail.com> Sent: Thursday, April 26, 2018 10:42 AM To: Brent Bjornson; Cameron Arial Cc: Craig Hammett; Dan Richter, Joe Atalla; Frankie Hickman; Dave Yorgason Subject: Additional Builder Comments for Meridian Building Attachments: Jake Center's sub contractor comments to Meridian re. Inspections.eml; Jake Centers letter - City of Meridian bldg inspections & reviews 4-25-2018.pdf Brent & Cameron, Thank you again for your continued efforts to work with the BCA on the various issues we are facing together. The collaboration is appreciated. Sorry I was unable to join the meeting, but Craig gave me an update to get me up to speed. Sounds like next week this may be discussed at City Council? Recently, I spoke with a couple more builders about issues they are facing while building in Meridian. I would not say there are any new revelations or new concerns too much different than what has already been discussed. However, I am forwarding to you one builder's and another subcontractor's comments that seem to summarize the other's thoughts and hope that you find them helpful. Please see attached. As the City continues to make changes over the coming months, would you please consider these ideas? I've run these by a few other builders at the BCA and we all seem to be in agreement, We are excited about the positive direction at Meridian as it strives to be the premier and best in the state. Thank you again for allowing us to join with the City on this journey. Sincerely, Dave Yorgason Meridian City Council Meeting Agenda May 8, 2018 – Page 385 of 416 PLAN REVIEW Permit submittal process is a simple process with the city of meridian and seems to be efficient with the exception of the plan review. In the last few months it has seemed to be getting worse. The resubmittals that have been getting called out are very simple matters that should be able to be redlined by the reviewer. I think there should be some guidelines for what needs to be considered a resubmittal. I would say if there are 3 or more corrections or something that would need excessive changes to a home then a plan reviewer could push it back for a resubmittal. At this point in time it is taking anywhere from 3-4 weeks before a plan is getting reviewed. Then to get an email stating you have a resubmittal with only 1 or 2 items and both of them have been redlined in the past. Your plan then goes back to bottom of the pile and you are stuck waiting another 3-4 weeks for a plan reviewer to look at them again. INSPECTIONS The foundation inspections have had a couple occasions where the inspector ( has told the foundation contractor to add more rebar than what was called out on the approved set of plans. In which this happened when permit #'s 1345 and 1346 were inspected for structural footings. So, from that point forward the contractor continued to add more rebar to the foundations just to please the inspector and not follow the plans that were approved on site. This poses a problem due to the fact that the contractor will receive a failed inspection if he is not on site, when the inspector shows up for the inspection. Since the contractors cannot request an AM or PM inspection like other surrounding jurisdictions can. If a contractor builds the rebar mats as called out on the plans and the inspector shows up the next day, and thinks it needs more, the foundation will get failed. Contractors then need to pay a reinspection fee before scheduling another inspection, which I do not believe is fair to have to pay a fee after the first inspection. I do agree if the contractor cannot pass after the re -inspection there should be a fee. I would agree to pay double the fee of what the reinspection fee currently is. To sum everything up I think it would be beneficial if the city of meridian went back to giving the option of an AM/PM inspection. It would make it much easier for contractors to potentially be present when the inspector shows up and make immediate corrections so there are no call backs and hopefully be a little more efficient. Inspectors should not be able to ask the contractors to do anything beyond what is approved on the plans. If there does need to be a re -inspection it should be free but charge double for an inspector that will have to return to a site for a 3rd time on the same inspection. Meridian City Council Meeting Agenda May 8, 2018 – Page 386 of 416 Bruce Freckleton From: Jake <jakec@blackrockhomes.com> Sent: Wednesday, April 25, 2018 12:16 PM To: dyorgason6@gmail.com Subject: Fwd: Inspections Dave- here is another letter from my concrete guy. Thank you! Meridian City, This email is in regards to scheduling and receiving inspections in Meridian City. Trying to schedule a inspection online is a terrible experience. Starting with the fact there is no mobile app??? Once you get logged in and the page loads, it is about a 5 minutes process to schedule a inspection (if you don't get kicked out first) I met with Meridian City's IT department and ask them to show me on my Iphone how to schedule a inspection and they could not do it... The building department instructs contractors to come in and have the front office girls train them how to use the site. Could you imagine if Uber or Amazon had to train people how to use their website??? I don't think they would be in business. We are unable to schedule times for inspections. I understand inspectors try to maximize their routes but this is very inefficient due to the fact of re -inspections. Here are some thoughts for solutions Follow Boise City as a blueprint. 1. Website 2. Mobile site Meridian City Council Meeting Agenda May 8, 2018 – Page 387 of 416 3. Consistent Inspector knowledge and training 4. Willingness of the inspectors to work with contractors 5. AM/PM inspections. Boise STILL take exact times 6. Inspection can be called in up until 7:29 AM day of. This is so efficient b/c it eliminates re -inspections. When we have to call in the day before we start "shotgunning" not knowing how the day is going to end up. Construction is so volatile. 7. Boise City inspectors genuinely create relationships with subs. Thank you, Wes Mudd Inc Meridian City Council Meeting Agenda May 8, 2018 – Page 388 of 416 Mayor Tammy de Weerd City Council Members Joe Borton Treg Bernt Genesis Milam Luke Cavener Ty Palmer Anne Little Roberts Page 1 of 2 TO: Mayor Tammy de Weerd Members of the City Council FROM: Dale Bolthouse Public Works Director DATE: April 30, 2018 SUBJECT: BOWER STREET - SITE MAINTENANCE AND REPAIRS FOR FLEET VEHICLE STORAGE REQUESTED COUNCIL DATE: May 8, 2018 I. RECOMMENDED ACTION A. Move to: 1. Approve the maintenance and repairs on the City owned property located at 489 N. Meridian Road, south of Bower Street. II. DEPARTMENT CONTACT PERSONS Kristina Keith, Project Manager 489-0338 Warren Stewart, City Engineer 489-0350 Dale Bolthouse, Director of Public Works 985-1257 III. DESCRIPTION A. Background City Hall is experiencing a parking shortage due to the increase in City employees plus public use of the building. In the near future, the Community Development Department will be hiring additional personal which will further increase the parking deficit. It is proposed that the old Parks and Recreation property located at 489 N. Meridian Road, south of Bower Street, be utilized as fleet vehicle storage to alleviate parking shortages. The use of the site will remain consistent with the past and current use as a storage facility. The property simply needs maintenance and repairs to provide adequate storage for the City of Meridian fleet vehicles. Meridian City Council Meeting Agenda May 8, 2018 – Page 389 of 416 Page 2 of 2 B. Proposed Project The project is located at 489 N. Meridian Road consisting of 0.7 acres of land with two existing buildings, two existing sheds and open space on the western portion of the property. The completion of this project will provide the City with enough storage for twenty-five (25) fleet vehicles. The majority of the work will be performed internally by City staff, reducing project cost. Below is a summary of construction items to be performed on this project: Excavation of unstable soil on the western portion of the site and replacing it with 3/4” roadmix Demo of two existing sheds Site cleanup including trimming of trees and blackberry bushes along fence line. Clean inside of southern building Replace 60’ of damaged fence on the west property boundary Install three (3) LED-400 watt metal halide equivalent lights: Replace two (2) exterior lights on northern building with LED wallpacks and install one (1) LED flood light on southern building Repair Idaho Power light pole on Bower Street Install twenty-five (25) parking bumpers to define spots for fleet vehicles IV. IMPACT A. Strategic Impact: The proposed project will help alleviate the current parking shortage at City Hall. B. Fiscal Impact: Project Costs: Fiscal Year 2018 Account Code/ Codes Construction 01-1850-53100 $16,718.13 Total Project Cost $16,718.13 V. ALTERNATIVES The City could choose not to approve the project and determine an alternative plan to alleviate the parking shortage at City Hall. VI. TIME CONSTRAINTS Time is of essence to move forward with the project before additional employees are hired for the Community Development Department, which will cause an additional shortage in parking. VII. LIST OF ATTACHMENTS 1. Vicinity Map 2. Cost Estimate 3. Schedule Approved for Council Agenda: ______________ Meridian City Council Meeting Agenda May 8, 2018 – Page 390 of 416 BOWER STREET – VICINITY MAP Meridian City Council Meeting Agenda May 8, 2018 – Page 391 of 416 BOWER STREET SITE MAINTENANCE REPAIR BID ITEM SUMMARY DATE:APRIL 30,2018 ITEM NO. ITEM QTY UNITUNIT COST TOTAL COST 1 SITE CLEANUP 1 LS $520.00 $520.00 2 DEMO SHED* 1LS 3 GRAVEL SURFACE 195 CY $31.80 $6,200.00 4 FENCE REPAIR 1 LS $1,860.00 $1,860.00 5 LIGHTING 1 LS $5,150.00 $5,150.00 6 PARKING BUMPERS 25 EA $32.30 $807.50 14,537.50 2,180.63 16,718.13 NO COST PERFORMED BY CITY STAFF GRAND TOTAL CONTINGENCY 15%) TOTAL COST Meridian City Council Meeting Agenda May 8, 2018 – Page 392 of 416 ID T a sk Na m e D u r a t i o n S t a r t F i nish 1 Bo w e r St r e e t Si t e Ma i n t e n a n c e Re p a i r s 16 da y s Mo n 6/ 4 1 8 Mo n 6/ 2 5 1 8 2 De m o Sh e d s El e c t r i c a l 4 da y s Mo n 6/ 4 1 8 Th u 6/ 7 1 8 3 Si t e Cl e a n u p 3 da y s Fr i 6/ 8 1 8 Tu e 6/ 1 2 1 8 4 Gr a v e l Su r f a c e Bl a d e Pi t r u n Gr a v e l 4 da y s We d 6/ 1 3 1 8 Mo n 6/ 1 8 1 8 5 Fe n c e Re p a i r 5 da y s Tu e 6/ 1 9 1 8 Mo n 6/ 2 5 1 8 6 Li g h t i n g 2 da y s Tu e 6/ 1 9 1 8 We d 6/ 2 0 1 8 7 Pa r k i n g Bu m p e r s 2 da y s Tu e 6/ 1 9 1 8 We d 6/ 2 0 1 8 F M T S W Ju n 3, 1 8 Ju n 10 1 8 B Bo w e r St r e e t Si t e Ma i n t e n a n c e Re p a ir s C i t y Ha l l Bu il d in g Ma i n t e n a n c e Bu d g e t Pa g e 1 Meridian City Council Meeting Agenda May 8, 2018 – Page 393 of 416 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 8A Project/File Number: Item Title: Community Development Evolution Plan Budget Amendments 1. Budget Amendment for Building & Electrical - Plan Review and Inspection Services Not -to -Exceed $925,582 2. Budget Amendment for Tenant Improvement Not -to -Exceed $284,868 3. Budget Amendment for Community Development Technology Improvement Not -to -Exceed $546,903 G oe,✓6�,' -- A, Meetinq Notes 9 APPROVED n (D N 7 0 W CL O m D 3 cDJ 3 (D 7 -1 O 3 O D m 3 C. 3 m m th O O vi N U m O O O 00 O n iR O O IT, O O : v T 1 c c c c m r{o m mkD A E m 0 a_ W N N o 0 ❑ 0 0 0 0 z 11 IL N N 1+ R O O O O O O O O O O 00 O O O O O O O O : v T c c c c c c c c �G E m 0 a_ W O O O O W N N N 1+ A O Ol O O O O O C C C C C C C C C C G C C C C C C C C C Lm a0 Vl VI lfl lA Ol VI VI 111 111 111 V1 VI QI Vl n VI VI -_ V VI V A N W w O W W F` N N A O N O N W N O ID A w W" m N V N j N N V N V N O C) O O A W 0 O 0 O a F` O 0 VI O Ot O �'-' O O A O O O W W O O O 0 O O O O A O W O N O O O O O O O O O O O O O O O O O O O O O O A OI n c o o < < -n m to n n 2 i N W V OVi rD n o J j c N m S rD S c .o c. r o 0 fD 0 rt •G I" -< < < << < o 3 'O ID d Vt •O ID fD fD a 3} m mm z D Gl (D x 00 R° m 3 y r i(D m o a J p° d J a m x X a 3 m o o. m in Vt T 7 H d J VI N � N X O 0O ul fD '9 a F a 3 a m>> 3 J f0 S fJ'1 (D A rD v ONO0 O % �T. � J J J O J O n m i/1 iR it Vl Vl C) O 00 T W N N N N O O A W O O M W A O OOOO O OOO 4A in iA lA Lf i/f iA lA 4A iA in Vf i/T 1A tR toIn in {A .. 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Plan Review and Inspection Services FY2018 Budget Amendment - Summary General Admin Building Inspections Electrical Inspections Total On-Going Expenses Personnel 121,014$ 799,488$ 590,041$ 1,510,542$ Operating 80,524$ 174,725$ 63,134$ 318,383$ On-Going Expenses Total 201,538$ 974,213$ 653,175$ 1,828,925$ DBS Payments (3 yr Avg)-$ 784,849$ 269,776$ 1,054,625$ On-Going Impact to City 201,538$ 189,364$ 383,399$ 774,300$ One-Time Expenses 684,726$ 354,253$ 188,393$ 1,227,373$ Total Impact to City 886,264$ 543,617$ 571,792$ 2,001,673$ Total FTEs 2 11 8 21 Total Vehicles 7 5 12 Budget Amendments On-Going One-Time Total FY2018 FTEs and Vehicles 1,731,927$ 492,600$ 2,224,527$ 925,581.88$ Tenant Improvements -$ 284,868$ 284,868$ 284,868$ Technology 96,998$ 449,905$ 546,903$ 546,903$ Total 1,828,925$ 1,227,373$ 3,056,298$ 1,757,352$ 2:04 PM 5/4/2018 C:\Users\cjcoles\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\EF6BIQD2\FY2018 Budget Amendment Form_CommDev_Building Inspection ServicesMeridian City Council Meeting Agenda May 8, 2018 – Page 403 of 416 5/4/2018 2:04 PM Supporting Document Personnel & Vehicles FTE:1.0 FTE:3.0 FTE:7.0 Personnel Costs G/L#G/L# Description One-Time On-Going One-Time On-Going One-Time On-Going 41200 36,421$ 150,284$ 354,619$ 41210 500$ 1,500$ 3,500$ 42021 2,824$ 11,611$ 27,396$ 42022 4,179$ 17,182$ 40,539$ 42023 868$ 3,567$ 8,416$ 42025 12,371$ 37,113$ 86,597$ Total Personnel Costs 57,163$ 221,257$ 521,067$ Operating Expenditures G/L#G/L# Description One-Time On-Going One-Time On-Going One-Time On-Going 57200 Employee Seminars/Training 1,000$ 3,000$ 7,000$ 57202 Travel - Transportation 500$ 1,500$ 3,500$ 57203 Travel - Lodging 500$ 1,500$ 3,500$ 57204 Travel - Per Diem 500$ 1,500$ 3,500$ 56200 Cell Phone Expense 1,800$ 1,400$ 4,200$ 69900 City Summer Picnic 10$ 30$ 70$ 69400 Holiday Expense 15$ 45$ 105$ 52013 Coffee & Misc.60$ 180$ 420$ 52300 Clothing Expense 100$ 100$ 300$ 300$ 500$ 500$ 52040 Safety Expense 800$ 400$ 54000 Equipment/Supplies (<$5,000)1,000$ 500$ 52201 Fuels - Gas -$ -$ 19,950$ 53106 Vehicle Maintenance -$ -$ 3,500$ 53105 Vehicle Repair -$ -$ 3,500$ 60101 Dues,Licenses,Publications 1,000$ 1,000$ 500$ 500$ 51300 Office Expense 300$ 100$ 900$ 300$ 2,100$ 700$ 54130 Furniture & Furnishings - Office Chair 400$ 1,200$ 2,800$ 55704 Contracted Services 100,000$ 100,000$ 57100 Recruitment Expenses 1,667$ 10,000$ 16,667$ Total Operating Expenditures 2,467$ 2,785$ 113,400$ 111,155$ 25,767$ 51,845$ Capital Outlay G/L#G/L# Description One-Time On-Going One-Time On-Going One-Time On-Going 94100 Capital - Vehicles (12)See Ops See Ops 182,000$ See Ops See Ops See Ops See Ops Total Capital Outlay -$ -$ 182,000$ BuildingInspectorsBuildingAdminIBuildingPlansExaminer Worker's Comp Employee Insurance Wages Overtime FICA PERSI City of Meridian FY2018 Budget Amendment Form C:\Users\cjcoles\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\EF6BIQD2\FY2018 Budget Amendment Form_CommDev_Building Inspection Services Meridian City Council Meeting Agenda May 8, 2018 – Page 404 of 416 5/4/2018 2:04 PM Supporting Document Personnel & Vehicles Personnel Costs G/L#G/L# Description 41200 41210 42021 42022 42023 42025 Total Personnel Costs Operating Expenditures G/L#G/L# Description 57200 Employee Seminars/Training 57202 Travel - Transportation 57203 Travel - Lodging 57204 Travel - Per Diem 56200 Cell Phone Expense 69900 City Summer Picnic 69400 Holiday Expense 52013 Coffee & Misc. 52300 Clothing Expense 52040 Safety Expense 54000 Equipment/Supplies (<$5,000) 52201 Fuels - Gas 53106 Vehicle Maintenance 53105 Vehicle Repair 60101 Dues,Licenses,Publications 51300 Office Expense 54130 Furniture & Furnishings - Office Chair 55704 Contracted Services 57100 Recruitment Expenses Total Operating Expenditures Capital Outlay G/L#G/L# Description 94100 Capital - Vehicles (12) Total Capital Outlay Worker's Comp Employee Insurance Wages Overtime FICA PERSI FTE:1.0 FTE:2.0 FTE:5.0 FTE:1.0 FTE:1.0 One-Time On-Going One-Time On-Going One-Time On-Going One-Time On-Going One-Time On-Going 36,421$ 106,746$ 257,608$ 36,421$ 40,082$ 500$ 1,000$ 2,500$ 500$ 500$ 2,824$ 8,243$ 19,898$ 2,824$ 3,104$ 4,179$ 12,197$ 29,444$ 4,179$ 4,594$ 868$ 2,532$ 6,113$ 868$ 954$ 12,371$ 24,742$ 61,855$ 12,371$ 12,371$ 57,164$ 155,459$ 377,418$ 57,163$ 61,605$ One-Time On-Going One-Time On-Going One-Time On-Going One-Time On-Going One-Time On-Going 1,000$ 2,000$ 5,000$ 1,000$ 1,000$ 500$ 1,000$ 2,500$ 500$ 500$ 500$ 1,000$ 2,500$ 500$ 500$ 500$ 1,000$ 2,500$ 500$ 500$ 600$ 1,200$ 1,000$ 3,000$ 600$ 600$ 10$ 20$ 50$ 10$ 10$ 15$ 30$ 75$ 15$ 15$ 60$ 120$ 300$ 60$ 60$ 100$ 100$ 300$ 300$ 500$ 500$ 100$ 100$ 100$ 800$ 400$ 1,000$ 500$ 14,250$ -$ -$ 2,500$ -$ -$ 2,500$ -$ -$ 1,000$ 1,000$ 500$ 500$ 300$ 100$ 600$ 200$ 1,500$ 500$ 300$ 100$ 300$ 100$ 400$ 800$ 2,000$ 400$ 400$ 1,667$ 8,333$ 13,333$ 1,667$ 1,667$ 2,467$ 3,385$ 11,033$ 7,870$ 20,633$ 37,575$ 2,467$ 3,385$ 2,367$ 3,385$ One-Time On-Going One-Time On-Going One-Time On-Going One-Time On-Going One-Time On-Going See Ops See Ops 130,000$ See Ops See Ops See Ops See Ops See Ops See Ops See Ops See Ops 130,000$ -$ -$ Customer SupportSpecialistElectricalAdmin. I Electrical Plans Examiner Electrical Inspector Development Permit Tech I City of Meridian FY2018 Budget Amendment Form C:\Users\cjcoles\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\EF6BIQD2\FY2018 Budget Amendment Form_CommDev_Building Inspection Services Meridian City Council Meeting Agenda May 8, 2018 – Page 405 of 416 Building Services - Tenant Improvements Budget Last updated 5/3/2018 @ 8:43am Item No.Description Qty Unit Unit Cost Total Cost 1st Floor Relocated Production Room 1 Entry Door 1 EA 5,000.00$ 5,000.00$ 2 HVAC Mods 1 LS 12,000.00$ 12,000.00$ 3 HVAC Controls 1 LS -$ 4 Wall/Texture/Paint 1 LS 4,000.00$ 4,000.00$ 5 Electrical 1 LS 5,000.00$ 5,000.00$ 6 Cove Base 1 LS 250.00$ 250.00$ 7 Work Surface 1 LS -$ 8 Fire/Smoke Detection & Notice 1 LS 3,046.00$ 3,046.00$ 9 Card Reader 1 LS 3,046.00$ 3,046.00$ 10 Electrical Supplies (City Provided)3 EA 220.00$ 660.00$ 33,002.00$ 1st Floor Inspectors Room 1 Replace Hall Door with Door & Glass 1 LS 5,000.00$ 5,000.00$ 2 HVAC Mods 1 LS 12,000.00$ 12,000.00$ 3 HVAC Controls 1 LS 4 Wall/Texture/Paint 1 LS 2,800.00$ 2,800.00$ 5 Electrical 1 LS 8,000.00$ 8,000.00$ 6 Lighting 6 LS 1,500.00$ 9,000.00$ 7 Card Reader 1 EA 3,000.00$ 3,000.00$ 8 Desks 2 EA 1,200.00$ 2,400.00$ 9 Cube Walls 2 EA 300.00$ 600.00$ 10 Work Surface 1 LS 5,000.00$ 5,000.00$ 11 Fire/Smoke Detection & Notice 1 LS -$ 12 Flooring (Replacement carpet in hall with VCT to eliminate track in)1,700.00$ 13 Flooring (Mods associated with HVAC Mods)1 LS 538.00$ 538.00$ 14 White Boards 2 EA 180.00$ 360.00$ 15 Electrical Supplies (City Provided)8 EA 220.00$ 1,760.00$ Prelim Budget Subtotal C:\Users\cjcoles\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\EF6BIQD2\FY2018 Budget Amendment Form_CommDev_Building Inspection Services\TI Supporting Doc 10 of 15Meridian City Council Meeting Agenda May 8, 2018 – Page 406 of 416 Building Services - Tenant Improvements Budget Last updated 5/3/2018 @ 8:43am Item No.Description Qty Unit Unit Cost Total Cost Prelim Budget 52,158.00$ 2nd Floor Comm Dev Room 1 Replace Hall Door with Door & Glass 1 LS 5,000.00$ 5,000.00$ 2 HVAC Mods 1 LS 3,000.00$ 3,000.00$ 3 HVAC Controls 1 LS -$ 4 Walls/Doors/Glazing/Texture/Paint 4 LS 12,000.00$ 48,000.00$ 5 Electrical 1 EA 5,000.00$ 5,000.00$ 6 Electrical Supplies (City Supplied)40 EA 220.00$ 8,800.00$ 7 Lighting 15 LS 1,500.00$ 22,500.00$ 8 Card Reader 1 LS 3,000.00$ 3,000.00$ 9 Desks 10 EA 1,200.00$ 12,000.00$ 10 Cube Walls 12 LS 800.00$ 9,600.00$ 11 Front Counter 1 EA 4,000.00$ 4,000.00$ 12 Conf Table 1 EA 600.00$ 600.00$ 13 Chairs (Conf & Front Only)6 EA 300.00$ 1,800.00$ 14 Copier/Scanner Furniture 1 LS 2,000.00$ 2,000.00$ 15 Bookcase 1 LS 1,000.00$ 1,000.00$ 16 Carpet/Cove Base 160 SY 38.00$ 6,080.00$ 17 White Boards 2 EA 180.00$ 360.00$ 18 Fire/Smoke Detection & Notice 1 LS -$ 132,740.00$ Miscellaneous 1 CPF Employee Overtime 20 HR 37.00$ 740.00$ 740.00$ 218,640.00$ 20%43,728.00$ 262,368.00$ Total Contingency Total w/ Contingency Subtotal Subtotal Subtotal C:\Users\cjcoles\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\EF6BIQD2\FY2018 Budget Amendment Form_CommDev_Building Inspection Services\TI Supporting Doc 11 of 15Meridian City Council Meeting Agenda May 8, 2018 – Page 407 of 416 Technology Supporting Document Dept GL Description Quantity Unit Price One-Time On-Going Total Avolve 1940 94310 ProjectDox 127,500.00$ 25,500.00$ 1940 94310 Planning Workflow 20,000.00$ 4,000.00$ 1940 94310 OAS Portal 35,000.00$ 7,000.00$ 1940 94310 Implementation Services - Planning 25,500.00$ 1940 94310 Implementation Services 65,700.00$ 1940 94310 Training 25,400.00$ 1940 94310 Professional Services Hours 2 10,000.00$ 20,000.00$ 10,000.00$ 1940 53360 PlansAnywhere 26 780.00$ 20,280.00$ 1940 53360 On Boarding 1 4,995.00$ 1940 53360 Professional Services Hours 10 225.00$ 2,250.00$ Subtotal 326,345.00$ 66,780.00$ 393,125.00$ Accela 1940 54121 Accela Mobile 26 1,320.00$ 34,320.00$ 13,728.00$ Accela GIS N/A Accela Mobile Server N/A 1940 54121 Accela Automation 5 1,320.00$ 6,600.00$ 2,640.00$ 1940 54121 Implementation Services (Mobile/Interface)40 150.00$ 6,000.00$ Subtotal 46,920.00$ 16,368.00$ 63,288.00$ Other Software 1940 54121 SQL license 2 2,357.25$ 4,714.50$ 1940 54121 SSL cert 2 150.00$ 300.00$ Domain name N/A 1940 54350 MS Office Std (job proc)2 250.00$ 500.00$ 1940 53360 Airwatch (iPads)26 20.00$ 520.00$ Subtotal 5,514.50$ 520.00$ 6,034.50$ Hardware 1940 54350 iPads w/ rugged case w keyboard & pencil 26 680.00$ 17,680.00$ C:\Users\cjcoles\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\EF6BIQD2\FY2018 Budget Amendment Form_CommDev_Building Inspection Services\Technology Supporting Doc 14 of 15Meridian City Council Meeting Agenda May 8, 2018 – Page 408 of 416 Technology Supporting Document Dept GL Description Quantity Unit Price One-Time On-Going Total 1940 94100 Cradlepoints + Antenna + Installation 12 1,350.00$ 16,200.00$ 1940 56103 Data Plans for iPads and/or Cradlepoints 12,480.00$ 1940 54350 Computers (replacements)14 1,050.00$ 14,700.00$ 1940 54350 Computers (new)1 1,350.00$ 1940 54350 Surface + cables etc (replacement)1 1,650.00$ 1,650.00$ 1940 54350 Monitors 24"18 120.00$ 2,160.00$ 1940 54350 Monitor arms 24" (1 per 2)9 55.00$ 495.00$ 1940 54350 Monitors 32"15 220.00$ 3,300.00$ 1940 54350 Monitor arms 32" (1 per 1)15 80.00$ 1,200.00$ 1940 56101 Phone 485 6 320.00$ 1,920.00$ 1940 56101 Phone 480 8 285.00$ 2,280.00$ 1940 56101 ShoreTel Licensing (Ext+MB)14 160.00$ 2,240.00$ 1940 56101 Switch/Patch Panel 1 1,100.00$ 1,100.00$ Wifi for AARP space?N/A 1940 54350 Printer/Copier 1 2,100.00$ 850.00$ Subtotal 67,025.00$ 13,330.00$ 80,355.00$ Other 1940 56200 Cell phones / plans 1940 54120 AV - TV x 1 1 600.00$ 600.00$ Data drops N/A 1510 57200 EDR Software Demo Hillsboro OR - IT 3 500.00$ 1,500.00$ 1910 57200 EDR Software Demo Hillsboro OR - Planning 2 500.00$ 1,000.00$ 1940 57200 EDR Software Demo Hillsboro OR - Building 2 500.00$ 1,000.00$ Subtotal 4,100.00$ -$ 4,100.00$ Total 449,904.50$ 96,998.00$ 546,902.50$ C:\Users\cjcoles\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\EF6BIQD2\FY2018 Budget Amendment Form_CommDev_Building Inspection Services\Technology Supporting Doc 15 of 15Meridian City Council Meeting Agenda May 8, 2018 – Page 409 of 416 City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 8B Project/File Number: Item Title: Ordinance No. 18-1774: Fast Eddy's H-2018-0006 An Ordinance (H-2018-0006— Fast Eddy's) For Annexation Of A Parcel Of Land Being A Portion Of Lot 2, Block 1 Of Jasmine Acres Subdivision (Book 59 Of Plats At Pages 5,829 Through 5,830, Records Of Ada County, Idaho) And A Portion Of Unplatted Lands, Situated In The Northeast'/40f The Southeast'/40f Section 32 And The Northwest'/4 Of The Southwest'/4 Of Section 33, Township 4 North, Range 1 East, Boise Meridian, Ada County, Idaho, As Described In Attachment "A" And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of 1.862 Acres Of Land From Rut To C -G (General Retail And Service Commercial) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. Meetina Notes U✓ APPINED ADA COUNTY RECORDER Christopher D. Rich 2018-042033 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 05/09/2018 12:39 PM CITY OF MERIDIAN, IDAHO NO FEE CITY OF MERIDIAN ORDINANCE NO. 1'8-F199 BY THE CITY COUNCIL: BERNT, BORTO , CAVENE , MILAM, PALMER, LITTLE ROBERTS AND PROVIDING AN DATE. ! r • r ,, It ♦ r ! ! ! r l ! SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" are within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the owner of said property, to -wit: ST Investments, Inc. SECTION 2, That the above-described real property is hereby annexed and re -zoned fiorn RUT to C -G (General Retail and Service Commercial) zoning district in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION41. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. Meridian City Council Meeting Agenda May 8, 2018 — Page 411 of 416 SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of I A2G ' , 2018. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of2018. MAYOR T MY de WEERD ATTEST: O !o C.JAY COLES, CITY CLERK ? City of E IDA jt�. IDAHO v ��0f the TAE AS�� ANNEXATION ORDINANCE — FAST EDDY'S (H 2018-0006) Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada ) On this ((�? day of M G , 2018, before me, the undersigned, a Notary Public in and for said State, personally appea d TAMMY de WEERD and C.JAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (5� E_w�'•.� NOTARY PUBLIC FOR MAHO ARk ' RESIDINGAT:`'r10 1 QJl I /1'1 ZL MY COMMISSION EXPIRES:3-92 aO2a • see ti ANNEXATION ORDINANCE — FAST EDDY'S (H 2018-0006) Page 3 of 3 EXHIBIT A Fast Eddy’s H-2018-0006 - 1 - Legal Description for Annexation & Zoning Boundary Meridian City Council Meeting Agenda May 8, 2018 – Page 415 of 416 EXHIBIT B Fast Eddy’s H-2018-0006 - 1 - Exhibit Map for Annexation & Zoning Boundary Meridian City Council Meeting Agenda May 8, 2018 – Page 416 of 416 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 18- � 9 PROVIDING FOR ANNEXATION AND ZONING ORDINANCE An Ordinance of the City of Meridian granting annexation of land being a portion of Lot 2, Block 1 of Jasmine Acres Subdivision, (Book 59 of Plats at Page 5,829 through 5,830, records of Ada County, Idaho and a portion of unplatted lands, situated in the Northeast'/4 of the Southeast 1/4 of Section 32 and the Northwest 1/4 of the Southwest A of Section 33, Township 4 North, Range 1 East, Boise, Ada County, Idaho. This parcel contains 1.862 acres more or less. Also, these parcels are SUBJECT TO all easements and rights-of-way of record or implied. As surveyed in attached exhibit `B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the _L_�_ day of I' 6 V , 2018. of TED AL��.1\ T •4T any o, City of Mayor anddity Council �-M -E IDIAN&-- IDAHU By: C.Jay Coles, City Clerk `F SEAL First Reading: �z ell t<<d�raeps°��,� Adopted after first reading by suspension of t e ule as allowed pursuant to Idaho Code §50-902: YES_ NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 18- 1 � 9 t -I The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 18- ��of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this 8"�" day of 0.0 , 2018. William. L.M. Nary City Attorney ORDINANCE SUMMARY — LASKEN ANNEXATION (H-2017-0154) City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 10 Project/File Number: Executive Session Per Idaho State Code 74-206 (1)(F): To Communicate With Legal Counsel For The Public Agency To Discuss The Legal Ramifications Of And Legal Options For Pending Litigation, Or Controversies Not Yet Being Litigated But Imminently Likely To Be Litigated; and 74-206 (1)(J): To Consider Labor Contract Matters Authorized Under Section 67-2345A [74-206A](1)(A) And (B), Idaho Code Meeting Notes City Council Meeting Meeting Date: May 8, 2018 Agenda Item Number: 9 Project/File Number: Future Meeting Topics Meetina Notes