2018-04-10
C I T Y C OUNC I L W ORKSH OP
M EETI N G A GENDA
C ity C ouncil C hamber s
33 E ast B r oadway Avenue
M eridian, Idaho
Tuesday, April 10, 2018 at 3:00 P M
1. Roll-C all Attendance
X A nne L ittle R oberts X J oe Borton
X Ty P almer X Treg B ernt
X Genesis Milam X L uke Cavener
X Mayor Tammy de Weerd
2. P ledge of Allegiance
3. Adoption of Agenda Adopted
4. P roclamation
A. C rime Victims' Rights Week
5. C onsent Agenda Approved
A. P reakn ess S anitary S ewer E asement
B. P ond S ubdivision E asement
C. F inal Order for F all C r eek M eadows No. 2 (H-2018-0015) by
T homas Coleman, Toll I D I, LLC located S outh of W. O ver land
Rd. and E ast of S. L inder Rd.
D. F inal Order for Goddard Creek (H-2018-0014) by M cM illan
S tor age, LLC located at 2780 W. M cM illan Rd.
E. AP Invoices for P ayment 4/11/18 - $1,754,917.37
6. Items M oved F rom the C onsent Agenda
7. C ommunity I tems/Presentations
A. M ayor's Youth Advisor y Council Update
B. 2018 E nvironmental E xcellence Awards
C. M eridian D evelopment C or poration Annual Repor t
D. Q uarter ly Update fr om New Ventures L ab
8. Action Items
A. M er idian M ill M ural
1. A pproval of Mural D esign and F inal P ayment for Design Task
O rder with S ec tor S eventeen (F inal P ayment for D esign: $1,000)
Approved
2. A pproval of P ublic A rt E asement A greement: 611 N. Main S treet
with J C J Holdings, LLC
Approved
3. A pproval of I nstallation Task O rder with S ector S eventeen Not-to-
E xceed $13,000
Approved
9. D epar tment Reports
A. F inance: Annual D epartment Report
B. Infor mation Technology: Annual D epartment Report
C. C ity C lerk's O ffice: Annual D epartment Report
D. P ublic S afety Q uarterly O vertime and L O S Var iance Reports
E. P ublic Wor ks: P rojects M ap D emo
F. P ar ks and Recreation D epar tment: F ive M ile C r eek T railhead -
AC HD Cost S har e Agreement
G. C ommunity D evelopment: L imeB ike Update
H. L egal: RF P C ommittee M embers for M ain and Broadway Project
Committee members adopted
I. C ouncil: Bower S tr eet F acility D iscussion along with P ar king
Needs of the City
J. C ouncil: Commission and B oar d Updates
10. F utur e M eeting Topics
11. E xecutive S ession
A. P er Idaho S tate C ode 74-206(1)(b): To consider the evaluation,
dismissal or disciplining of, or to hear complaints or charges
brought against, a public officer, employee, staff member or
individual agent; 74-206(1)(c): To acquire an interest in r eal
proper ty which is not owned by a public ag ency; 74-206(1)(d): To
consider records that are exempt from disclosure as pr ovided in
chapter 1, title 74, Idaho C ode; 74-206(1)(f): To communicate with
legal counsel for the public agency to discuss the legal
r amifications of and legal options for pending litigation, or
controversies not yet being litigated but imminently likely to be
litigated and 74-206(1)(j): To consider labor contr act matter s
authorized under section 67-2345 A [74-206 A](1)(a) and (b), Idaho
C ode.
Into Executive Session at 6:59pm
Out of Executive Session at 9:03pm
Meridian City Council Workshop April 10,
2018.
A meeting of the Meridian City Council was called to order at 3:03 p.m., Tuesday, April
10, 2018, by Mayor Tammy de Weerd.
Members Present: Tammy De Weerd, Joe Borton, Genesis Milam, Luke Cavener, Ty
Palmer, Anne Little Roberts and Treg Bernt.
Others Present: Bill Nary, C.Jay Coles, Warren Stewart, Caleb Hood, Jeff, Lavey, Jeff
Brown, Mark Niemeyer, Dale Bolthouse, Todd Lavoie, Hillary Bodnar and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X__ Anne Little Roberts X _ _Joe Borton
X__ Ty Palmer X__ Keith Bird
__X___Genesis Milam __X__ Lucas Cavener
__X_ Mayor Tammy de Weerd
De Weerd: I will go ahead and start tonight's meeting -- or this afternoon's meeting by
first welcoming all of you to our City Council meeting. We always appreciate seeing
members of our public in the audience. For the record it is Tuesday, April 10th. It's a
few minutes after 3:00. We will start with roll call attendance, Mr. Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in our
pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Adoption of Agenda
De Weerd: Item No. 3 is adoption of the agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I move that we adopt the agenda as published.
Cavener: Second.
De Weerd: I have a motion and a second to adopt the agenda. All those in favor say
aye. All ayes. Motion carried.
Meridian City Council
April 10, 2018
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MOTION CARRIED: ALL AYES.
Item 4: Proclamation
A. Crime Victims' Rights Week
De Weerd: I'm going to move down to the podium. Are Blake and Holly here? If you
will join me up here. And are you with them as well? Oh, you are the photographer.
Thank you for being here. So, we are promoting Victim Rights Week in Idaho and we
have a group here that is an advocacy group that you represent that feels that by
proclaiming this week will give an opportunity to highlight the many nonprofit and
community resources that are available if there is a victim of crime and also to increase
awareness of what rights a victim has during the criminal justice process. So, I'm
pleased to -- to read this. Whereas Idahoans are the victims of nearly 17,000 crimes
each year, affecting individuals and communities, whereas providing victims with
knowledge of their rights and available services further strengthens their ability to
recover by restoring a sense of empowerment; whereas a multi-disciplinary response
involving collaboration among victims service professionals, criminal justice officials,
legal professionals, medical and mental health providers, and community leaders is
essential to reach and serve all victims, especially those who are marginalized, have
disabilities, or live in remote locations; whereas Victim Rights Week, April 8th through
the 14th, 2018, provides an opportunity to recommit to ensuring that all victims of crime
are afforded their rights and whereas the City of Meridian is dedicated to strengthening
victims and survivors in the aftermath of crime, building resilience in our communities
and our victim responders and working for justice for all victims and survivors , therefore,
I, Mayor Tammy de Weerd, do hereby proclaim April 8th through the 14th as Victim
Rights -- as Crime Victims Rights Week here in the City of Meridian and I encourage all
of our citizens to support local efforts to provide health and healing to the victims of
crime and I will present this to you and ask for any comments that you want to share .
H.Worthington: Just thank you so much for recognizing crime victims and the need for
crime victims rights and just the feeling and support of the community that comes after a
crime is so important and thank you much for all that you all do.
B.Worthington: Sorry. I was just going to say one more thing. We wanted to thank the
City of Meridian during our crime -- for their support for the police department. The --
the response was unbelievable during the crime , after the crime, and for Ada county.
We are truly blessed in the county to have that. We just want everybody in the whole
state to have the same rights and the same support as we receive in the City of
Meridian and in Ada county. Thank you very much.
Item 5: Consent Agenda
A. Preakness Sanitary Sewer Easement
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April 10, 2018
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B. Pond Subdivision Easement
C. Final Order for Fall Creek Meadows No. 2 (H-2018-0015) by
Thomas Coleman, Toll ID I, LLC located South of W. Overland
Rd. and East of S. Linder Rd.
D. Final Order for Goddard Creek (H-2018-0014) by McMillan
Storage, LLC located at 2780 W. McMillan Rd.
E. AP Invoices for Payment 4/11/18 - $1,754,917.37
De Weerd: Thank you. Okay. Item No. 5 is our Consent Agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I move that we approve the Consent Agenda as published and for the Mayor to
sign and Clerk to attest.
Cavener: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk,
will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Item 6: Items Moved From the Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 7: Community Items/Presentations
A. Mayor's Youth Advisory Council Update
De Weerd: So we will move into community presentations and 7-A is the Mayor's Youth
Advisory Council update. Colin and Ben, thank you for joining us.
Freese: Thank you, Madam Mayor. Thank you. So, the first thing we would like to talk
about is -- one of the things that has happened from our Treasure Valley Youth Safety
Summit in the past, which is now caught up to us now, and so then, we will be
explaining about the opportunities that we have had for the MYACers. Over the
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April 10, 2018
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summer at the Treasure Valley Youth Safety Summit there was a group of MYACers
that all come together and they each came up with their own presentations or PSAs and
the winning PSA recently went in and they recorded their PSA and it was going over
engaged writing and it was very successful and went really well.
Hutchins: So, we also wanted to talk to you about our experiences in NLC as we went
in March and as well as you guys supporting us as we went to International League of
Cities. So, the main focus of NLC was infrastructure. Our focus was getting out to city
council members and to different states that infrastructure is needed in each of the
states, as we went over bridges and other infrastructure that has been failing and that
needs to be rebuilt in the community.
Freese: Some of the takeaways that the entire group, the executive council, went and
talked about was how to create and deliver an effective elevator pitch school-to-prison
pipeline, grass roots advocacy tips and tricks, diversity, effects of gentrification and the
drug and opioid epidemic. Really what stood out to me was the school-to-prison
pipeline. This essentially was programs not being set in place for students that were
making mistakes in their school and instead of having tolerance in the schools , they
would immediately be sent to prison or just sent out of the school s where they wouldn't
have the chance to become productive members of society and not only in other
communities, but we see this in our own community as well, where programs need to be
put in place, so that students who are having a hard time in their schools have more
tolerance and they are able to become effective citizens and help in society and in their
adult lives.
Hutchins: And some other things that happened is we had the opportunity to speak to
Representative Labrador about some things we have been doing in GA with the organ
donation, thanks to Arlie, who now that the bill has become a law for organ donation
and we also got to talk to Senator Risch as well and we had a lot of senators and
political figures speak to us and give great points and tips to us while we were attending
NLC.
Freese: So, another thing is we just wanted to, first of all, thank you for just passing the
BP project. We are so proud of where it's going to go and that you guys passed it and
we are so thankful for the people and the MYACers who spent the time and just were
committed to this project.
Hutchins: Next Do The Right Day was on April 5th and it was an absolute success. It
went really well. For the school ambassadors we all put in our announcements for our
schools to have an at-large ambassador and at North Star we put it in the
announcements. We gave stickers to every single high school student. Over 40,000
stickers were printed and I saw every student at my school with one. My principal was
super onboard with it, as with the other principles that I heard from the other school
ambassadors. We went around and we put in note cards in everybody's lockers with
messages of kindness, just lifting other people up and giving teachers compliments as
well and they all loved it.
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April 10, 2018
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Freese: So, one of the things that we invite you to come to for a MYAC event is that on
May 5th we are going to have the Point of Hope Suicide Prevention Run and Ben is
going to pass out some flyers to you guys and there will be fliers in the back if anyone
else wants to grab any flyers. But the Suicide Prevention Run is in dedication to my
sister who took her life when I was a freshman in high school and we were really
focusing on suicide prevention and mental health in high schools for students and
people to become more aware of this just because we know recently in some high
schools they have lost students to suicide and we just want people to stand up to this
and just be more aware and just encouraging and accepting to the culture of different
people and that they just love upon each other. Do you guys have any questions?
De Weerd: Council, I guess I just want to say a couple of things. You know, Do The
Right was really established three years ago because of bully behavior and several
incidents of suicide that happened in our schools, as well as in our community, and the
Point Of Hope Run as well is carrying that theme on in -- in addressing prevention and
education and promoting kindness instead of bully behavior . So, I'm really proud of our
MYACers that want to be part of a solution and this is the second annual run. I know
that Colin had almost single handedly last year put it together at his school , but MYAC
eagerly embraced it this year and said this fits exactly the theme that we want to expand
our time and energy to. So, big kudos to our Mayor's Youth Advisory Council members
and -- and being the change you want to see. That's fabulous.
Freese: Thank you.
Hutchins: Thank you.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: I also want to say thank you to you guys and MYAC in general for such a
wonderful -- putting on such a wonderful event. I wasn't able to be a part of Do The
Right Day here at City Hall. My family and I, we -- we did some -- we did some Do The
Right activity that evening. It was fantastic. But you guys inspired me to wear my Do
The Right T-shirt today. So, I will be wearing my Do The Right T-shirt during -- during
out meeting. Thank you.
De Weerd: Any other questions from Council?
Little Roberts: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: A couple questions. I guess first about the Point Of Hope Suicide Prevention.
I would love to register. I'm not very hip when it comes to QR codes. Is there -- is there
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April 10, 2018
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any other way that I can register early without having to use a QR reader that I don't
have and I don't work very well, because I'm not that technically savvy.
Freese: Yes. First off, it's only two miles, so you're good, you can walk, so -- if you're --
if you're here like -- I don't know about running. It's okay. You can walk, but -- yeah.
So, we have on the website the event and so I believe you can go onto the MYAC page,
which will take you to the website itself . But, yeah, on there you can get the early bird
ticket, which will go into the week of the run.
Cavener: Thank you. Madam Mayor, a couple of follow ups.
De Weerd: Well, I would also invite Council Member Palmer to show you how.
Cavener: Madam Mayor, I appreciate that. I guess I'm -- I'm going to challenge all the
Council Members to come out to that and try and beat me in this race. Apparently I can
walk it, but I will try and do a little better than that. Madam Mayor, an additional
question if I may. The public service announcement that you guys shot, any idea when
we will be able to see that? Is that something that is finished and can we get a link or is
in the process of being put together and if it's in the process of being put together, then,
maybe in a future update it would be great for us to see you guys' effort.
Freese: So, Ken Corder was in charge of the PSA and so I know that they shot it. I
believe that's in the making right now, but we can get it to you SAP through a link or
through the next update if you prefer.
Cavener: Great. Thanks. Madam Mayor, just a comment if I can for Council. Council,
I was fortunate enough to attend the GA subcommittee meeting three weeks ago and,
again, I shouldn't be surprised when I'm always surprised how engaged our high school
students are on the issues that are impacting our state. It's something I would
encourage you all, if you have got a spare half hour, 45 minutes, come maybe just to a
subcommittee meeting, see all the great things that they are doing. You guys continue
to be such a bright light for our community and -- and I would also like to share,
because I was really excited about this. I know we all remember where we were last
Tuesday -- or should I say last Wednesday morning at 11:30 in the morning. I -- I get
home and I get a text message from -- from Zach Eddy, who he and his dad own the
Fast Eddy's gas stations, who were -- had sat in on the meeting and earlier heard you
guys talk about your participatory budgeting project and were so inspired by our yout h
council that they want to sponsor six of the air repair stations for -- for MYAC. I mean
it's just -- it shows how, you know, just you guys coming and talking about all the great
things that you're doing on a regular basis is inspiring our community to take action and
I just think it's really remarkable and echo Council Member Bernt's comments. We
appreciate all you do. You do a great job of making our community look great.
Freese: Thank you.
Palmer: Madam Mayor?
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April 10, 2018
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De Weerd: Mr. Palmer.
Palmer: If you have an iPhone and you open just the camera and just hover over the
QR code a little thing will come down from the top, a link for you.
Bernt: Madam Mayor? What about Androids?
De Weerd: It's -- well --
Palmer: Madam Mayor, if you own an Android you should switch to an i-Phone.
Cavener: It does. That’s amazing. Does it work?
Palmer: Yeah, it works.
Cavener: Sorry.
De Weerd: See, ask and you shall receive. Thank you both for being with us today and
for all of your efforts as executive council members on MYAC.
Freese: Thank you, Madam Mayor and thank you City Council.
De Weerd: Thank you. Mr. Cavener, we will follow up with Ken Corder and find out the
exact launch date of the public service announcement and we will get that information
out to you.
Cavener: Thank you.
B. 2018 Environmental Excellence Awards
De Weerd: Okay. Item 7-B is under our 2018 Environmental Excellence Awards. We
are thrilled to have Jason here to launch this again. This is something that we have
done in the past and Jason picked this up and got it up and running again . So, thank
you for your efforts, Jason.
Korn: Yes. Thank you, Madam Mayor and Members of the Council. I'm happy to be
here this afternoon to present the 2018 Environmental Excellence Awards and after a
few years off we were excited to relaunch the program by asking our community to
nominate those individuals, businesses, or organizations that have done something
outstanding in the environmental protection field and we would like to take this
opportunity to promote and recognize the three awardees selected by our selection
commission for their innovative efforts and environmental sustainability . With that I will
try to twist this around and basically get -- there we go. All right. so, I will say a few
words about each recipient and, then, I will have them come up individually and receive
their awards. I would like to begin -- begin with our first ready awardee United Heritage
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April 10, 2018
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Insurance. United Heritage Insurance has shown a commitment to reducing their
carbon footprints and environmental stewardship by investing in sustainability programs
throughout the company and specifically at their Meridian headquarters campus. Some
of the highlights in Meridian include the installation of three electric vehicle charging
stations, which are capable of charging two vehicles each. The purchase of an electric
hybrid vehicle fleet. They currently have five electric vehicles charging daily at the
Meridian campus. Encouraging of carpool and alternative transportation through
preferred parking on their campus and the installation of solar panels on their building,
too, which are capable of producing 40 to 50 percent of the building consumption during
peak months. That's, among other things, like LED lighting retrofits, the increase of, you
know, green purchasing and more recycling. So, we have Rob McCarvel and -- is it --
Gill: Todd.
Korn: Okay. And Todd. And, Mayor, if you would like to present their award.
Palmer: Okay. This is to United Heritage Insurance for commitment and leadership in
sustainability through investment in electric vehicle technology and solar energy at your
Meridian campus. We appreciate all your efforts and also appreciate your corporate
partnership in leading the way. Thank you.
Todd: Madam Mayor, Members of the Council and those in the audience, we thank you
for this award. We do take it as part of our vision statement , our strategic plan that we
are sustainable and that we do our part in being more sustainable each and every year
and for all those reasons that Jason read that we are proud of that, but we want to
continue to do that and we encourage those in the community and other businesses to
also take the step forward to provide sustainable operations that -- that fit for them and
make sense for them. But thank you. Appreciate it.
Korn: All right. Our next award goes to Juli Bokenkamp of the Meridian Co-op
Gardeners. The Meridian Co-op Gardeners operates a community garden in Kleiner
Park and Julie took over operations as president of the Co-op Gardeners in 2012 and
she has steadily grown the program and steered the garden into a more
environmentally sustainable operation. Some activities at the garden include
composting, the planting of pollinator habitat, a no till demonstration, precision irrigation
and nonchemical weed control. Volunteers logged nearly 200 hours in 2017 to educate
and engage the community in growing healthy, fresh, organic produce. The Co-op
Garden feeds 30 families in the Co-op and donated more than 7,472 pounds of locally
grown sustainable produce to local food banks. Thanks, Juli.
De Weerd: So, I'm just going to add a couple of more fun facts. If you have ever been
out to this community garden it is unlike any community garden you have ever seen in
the organization and the pure beauty. It yields high yields because of the care and
attention that each of the families pay to this. I think that this could be a model for all
and in addition to the food to food banks, I will tell you that Julie and her volunteers
grace City Hall with bouquets of color that are so appreciated. So, Juli, for leading the
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April 10, 2018
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continued development of the co-op garden and providing sustainable garden --
gardening and food production practices, we are thrilled to present you with this award.
Bokenkamp: Madam Mayor, Council and the audience, I would just like to say thank
you so much. I would like to thank you for supporting what we do and recognizing the
fact that as this garden has grown we have become more sustainable, we are learning
each and every year and that's been a huge thing. Flowers are a huge part of it. The
200 hours that Jason mentioned, those were just 200 volunteer hours from other people
in the community, not including the people who work in the garden. So, I think 167 of
those hours were the sheriff's detail, but we absolutely love and all of us have heart
beats for feeding people in this community. So, the 7,500 pounds that we donated went
to two food banks and, then, we fed the 30 families that are part of this garden. So, we
are very excited to have this. This goes not only to me, by the 30 families that are a
part of who we are. So thank you so much.
Korn: All right. Our next award recipient is Idaho Power. Idaho Power strives to help
both residents and businesses use energy as efficiently as possible. They have a
multitude of energy efficiency and conservation programs to assist homes and
businesses, conserve energy and save money. Idaho Power has distributed 5,603
energy saving kits to Meridian customers. These kits include LED bulbs and other
energy efficiency products and tips. Idaho Power has distributed 1,871 free shade trees
to Meridian residents, encouraging the right tree for right location planting of these trees
to conserve energy and they also help build -- help fund building and equipment
upgrades through energy efficiency rebates and incentives for both homes and
customers. If we could have Michelle Glaze come up.
De Weerd: So, Idaho Power has been a huge partner to the City of Meridian and -- and
the residents. So, those of you who have participated in their many conservation
programs we thank you and to those that have not, please, do so. It is very easy and
certainly we believe that Idaho Power, through their advocacy of these programs, make
it even easier. So, for promotion and investment in energy efficiency and conservation
programs for Meridian homes and businesses, we are very proud to present this
Environmental Excellence Award.
Glaze: On behalf of Idaho Power thank you for acknowledging our efforts in energy
efficiency. This award -- this award means a lot to myself and our company. Not only
does it recognize our company, but it recognizes the efforts in all of us. Without the
support of the City of Meridian, Mayor Tammy, the residents promoting and utilizing
these programs we wouldn't be as successful. Thank you.
Korn: And thank you to all the awardees for coming this afternoon and we will very
likely have the 2019 Environmental Excellence Awards to think about. So, nominations
will be accepted towards the end of the year and we will send notices out and ,
hopefully, we get some more great nominations from the City of Meridian. Thanks.
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April 10, 2018
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De Weerd: Jason, thank you for dusting off this program and re-institutionalizing it. I
think it's really important to recognize those that -- that participate in these efficiency
programs, not because they have to, but because they want to and they want to
encourage others by -- by doing the right thing and leading the way. So, we appreciate
your efforts.
C. Meridian Development Corporation Annual Report
De Weerd: Okay. Item 7-C is our MDC annual report update and Dan Basalone was
the one that drew the short straw as the former chair . We appreciate you being here,
Dan.
Basalone: Thank you so much, Madam Mayor. Before I start, as an old teacher I want
to compliment the MYAC representatives who are up here. They are outstanding young
men, young students and it shows that this community is in great hands for the future .
What you're doing, Mayor Tammy, with starting MYAC and having youth involved in our
community is outstanding. So, I don't know, I think we should -- if those boys are here
they should get another round of applause.
De Weerd: Well, Dan, it takes a lot of support by the community and our advisers and
all of those that have been involved over the years, so we appreciate your comments.
Basalone: And our school district, they are doing a great job. I would -- before I start off
I would like to introduce some of our commissioners who are in attendance this evening .
In addition to Mayor de Weerd, we have Keith Bird, Rick Ritter, Rob McCarvel, who
received one of your awards this evening, and Steve Vlassek and our administrator
Ashley Squyres. So, with that I will begin.
De Weerd: They got your back, Dan.
Basalone: Thank you. Mayor Tammy, Council President Borton, Members of the City
Council, it is my pleasure and privilege to present to you the Meridian Development
Corporation's annual report for 2017. I believe you have a copy of our handout . The
annual and long-term planning and budgeting by the MDC Board of Commissioners is
always cognizant of the fact that the life span of the MDC downtown district is only for
24 years. Therefore, all capital projects must be completed before 2026 or the city will
have to assume responsibility for all unpaid expenses when the downtown district
sunsets. Therefore, with few exceptions, namely, the purchase of 703 and 713 North
Main bank buildings and the construction of the COMPASS VRT building, all capital
projects have been pay-as-you-go projects. A good example of this conservative
budgeting philosophy is the current Pine Avenue widening project where MDC over the
past two years has encumbered the funds necessary for our lighting and streetscape
portions of the project. This budgeting philosophy is very much in line with the City of
Meridian's expenditure concept for strategic growth within the city as a whole . As we
follow the urban renewal strategic plan that guided the formation of MDC, fiscal
responsibility, a family focused environment, historical relevance and diverse growth are
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April 10, 2018
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inherent in all our planning activities. In the coming years strategic growth will be
evident in the development of the 2 1/2 Street townhomes, the development of the
property currently housing 703 and 713 North Main Street, as well as the rest of the old
city hall block and the development of the Broadway property east of Main Street with
the cooperation of Union Pacific Railroad and Pro Build. We also hope that private
developers will see the value in the McFadden property on the corner of 2nd Street and
Broadway, as the rest of the city develops around them . Economic vibrancy is also a
core principle for MDC. Everything that we do from capital improvements to support for
community activities, such as the farmers market, Concerts on Broadway, facade
improvement grants, streetscape improvements, support for the historical walking tour
and public art, are done to make our downtown economically vibrant for our business
community, as well as a source of pride and enjoyment for Meridian families. During
the past year new businesses have started, including Potter's Tea House, Deja Brew,
Pauly's Bar and Grill, The Vault Smoke Shop and Coffee Paint Repeat Interior
Decoration. Meridian Cycles now has a permanent home on the corner of Main and
Washington. Based on recent tax assessments, property values are increasing.
Properties -- projects, I'm sorry, such as 2 1/2 Street townhomes and the Main and
Broadway development will continue to spur economic development in the coming
years. Responsive government means government that is accessible and responsive to
its citizens. MDC transparency is evident in our twice monthly public board meetings ,
as well as community involvement and input at MDC monthly committee meetings and I
might mention that our first April meeting is tomorrow morning at 7:30 in the conference
room right here at City Hall. So, any of the members of the audience who are here
tonight who want to see MDC in action and meet the three commissioners who were not
able to be here today, come tomorrow morning. MDC administrator and members are
also engaged in Chamber of Commerce and Meridian Downtown Business Association
meetings in order to hear first-hand the needs of businesses and citizens. MDC
members have participated in form and focus groups hosted by Mayor Tammy for
community input. In addition, our administrator and legal counsel work hand in hand
with officials from other governmental agencies to develop resolutions passed by the
MDC Board of Commissioners. Most importantly, the nine commissioners in our daily
lives represent MDC to the community. One of the telling strengths of our city is our
police and fire services. Meridian, including our downtown areas, is among the safest
cities in the United States. Our streets are safe and clean. Blight is removed when
discovered. And safety codes are enforced fairly and consistently. This safe
environment makes our downtown a place where families can bring their children and
businesses can prosper. Safety is enhanced by MDC emphasis on our historic street
lighting projects, which not only contribute to the brand and look of our historic
downtown, but also serve to make pedestrian safety that much better . We also know
that night light deters crime that likes to lurk in shadows . Officer Baker and our code
enforcement officers -- by the way, we thank Officer Baker and wish him well -- do a
tremendous job enforcing our parking restrictions, so that business customers can park
close to where they conduct their businesses and they also enforce the other city codes
that help keep our downtown clean and attractive. Officer Baker or a representative
attends MDC parking committee meetings and Downtown Business Association
meetings in order to address any concerns as soon as possible through awareness and
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April 10, 2018
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needed action. This year MDC partnered with the city to utilize CDBG funds to
construct sidewalks on Carlton near Cole Valley School. The sidewalks will increase
pedestrian safety, especially for children as they walk to and from Cole Valley and
Meridian Elementary Schools. As CDBG funds become available additional sidewalk
improvements will be made that enhance pedestrian safety in our downtown core. We
are also pleased to work with Valley Regional Transit and Church of the Harvest to
provide on-call bus service for senior citizens and anyone with a disability, so that they
can safely and easily get around our community. As mentioned in strategic planning,
MDC is cognizant of the role that history, art, recreation and culture play in our
community, as well as -- as a whole, as well as in our downtown area. Downtown is the
civic center of Meridian. Our City Hall is not only a focal point for city government
offices where citizens are greeted by our wonderful volunteers, but it is also a cultural
focal point for our community. Initial Point Gallery displays the work of our outstanding
local artists and the Meridian History Museum off the City Hall foyer puts Meridian
history at the center of our culture. City Hall Plaza hosts many community events, such
as Concerts on Broadway and the farmers market, which MDC enthusiastically
supports. The north and south historic walking tours are in the fourth year of providing
all Meridian third graders in the West Ada School District, as well as private and charter
schools, the opportunity to learn about their city government and the history of Meridian.
MDC is proud to be able to provide funds for the historic walking tour field trips, which
benefit over 1,000 students each year. Public art is also a priority, whether it is at the
entrances to our downtown area , on Main Street or wrapped around utility boxes.
Public art contributes to the overall family oriented aesthetics of our downtown ,
especially since the utility box art wraps are the work of West Ada student artists. MDC
is also pleased to be working with the Parks and Recreation Department to replace
trees as needed in our downtown core. In the coming year we look forward to the mural
that will be painted on the south facing wall of Zamzow's mill to greet people as they
come north on Main Street. I was glad to see that that's on your agenda for this evening
to discuss and, hopefully, pass and it will be on our agenda tomorrow at our MDC
meeting. Our special thanks to Jim and Callie Zamzow for supporting this welcoming
mural on their historic and an iconic structure. The Meridian Development Corporation
develops projects based on partnerships with many public and private agencies . Our
primary partnership is with the City of Meridian itself. City goals are MDC goals and
MDC goals are city goals, as I have attempted to note in this presentation. MDC works
closely with many city agencies, including Public Works, Economic Development, Parks
and Recreation, city clerk's office, city legal counsel, the Police Department and, of
course, the Mayor's office. Monthly coordinating meetings between our administrator
and our legal counsel with city offices help to keep us mutually informed and aware of
any concerns in the development of projects. We are also grateful for our relationships
with West Ada School District, Ada County Highway District, Valley Regional Transit,
Meridian Chamber of Commerce, Meridian Downtown Business Association, Meridian
Arts Commission, Meridian Historical Commission, and the many individual citizens who
contribute to the planning and implementation of MDC projects. In addition to our
downtown urban renewal agency, MDC is administering the Ten Mile Crossing URA to
encourage economic development in the southwest corner of our city . Companies such
as Ameribin, Brighton, Horrocks Engineers and Paylosity are building or occupying
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facilities in the area. The development is designed to be mixed use with residential,
entertainment, and businesses. Ten Mile is an example of strategic growth involving an
MDC city and private development partnership. Special recognition should be given to
Brighton Corporation. Its leadership and investment in the Ten Mile project has been
outstanding. Finally, I would be remiss in not thanking the members of the MDC Board
of Commissioners for their time and effort on behalf of our city and downtown in
particular. Thanks to Dave Winder, Nathan Mueller, Keith Bird, Tammy de Weerd, Rick
Ritter, Rob McCarvel, Steve Vlassek and Diane Bevin for serving as volunteer members
of the MDC board and none of our many projects could be completed without the
outstanding work of our administrator Ashley Squyres and legal counsel Todd Lakey.
We are all part of a great city, which proves daily that together we do make a difference.
Thank you, Madam Mayor.
De Weerd: Thank you, Mr. Basalone. Questions from Council?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Not a question, just -- I guess a statement. In my time that I have been here
on Council one thing that I have continued to fight against is that at any point we ever --
that we maintain the -- I guess the policy of the city never going into debt and
understanding the MDC is in debt, as you anticipate paying 41,000 dollars in taxpayer
dollars in interest between now and the conclusion of that debt. I would just ask that
you find a way to pay it off faster and avoid paying as much as possible in taxpayer
dollars in interest.
Basalone: Yeah. Thank you. Thank you, Councilman Palmer. We agree with you. In
fact, we have had discussions on what -- which is the most cost-effective way to handle
that debt, whether to pay it off over the course of its existence at the interest rate that
was agreed upon, or to pay it off faster so that the interest could be mitigated in some
way and so that is ongoing. That particular debt was established a number of years ago
-- in fact, it was before I was on this board seven years ago and it was done at a time
when there were limited funds in the urban rene wal district, because, as you know, the
base year of 2002 was the starting year. So, the funds that have accrued -- the tax
increment funds that have accrued had been since that year -- what has been over and
above that year and in the first year the growth was slow and, of course, then, in 2008
we had a big downturn, so we didn't have the kind of income coming into the district that
we anticipated and so the goal is to pay it off and it definitely will be paid off before the
district sunsets. But possibly paying it off sooner, as you indicated, is a possible goal.
Palmer: Thanks.
Basalone: Thank you for mentioning it.
De Weerd: Any other questions? Okay.
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Basalone: Thank you all so much.
De Weerd: Thank you so much and thank to all the board for joining us. We will see
you in the morning.
Basalone: And could I just make one quick mention?
De Weerd: Yes, Dan.
Basalone: You mentioned that it was my privilege to serve as chairperson for the last
year and a half, but the reins of the chairpersonship is being turned over to Dave
Winder for the coming year, Nathan Mueller as vice-chair and Steve Vlassek, who is in
the audience, will be secretary-treasurer. So, we are in great hands for leadership.
Thank you.
De Weerd: Thank you. Okay. Under Action Items, our first item under Item 8-A is
regarding the Meridian Mill mural.
Coles: Madam Mayor --
D. Quarterly Update from New Ventures Lab
De Weerd: I'm sorry. Rick, I didn't mean to -- to skip you, although you have a lovely
report, so --
Ritter: I thought maybe I was getting off easy.
De Weerd: No.
Ritter: So, did you get a chance to circulate the report, Mr. Clerk?
De Weerd: Yes. We do have it in front of us.
Ritter: Okay. Madam Mayor, Council Members, so this is the quarterly report for
January through March of 2018. I will start with -- there are 11 current tenants and with
each of those tenants you can see I reported the folks that are employed on premises,
total 26, and the people that are employed by those companies that are not in residents
here in Meridian and in some cases not even in -- in Idaho or the United States. I have
also given you the report on the members of the -- those that pay monthly membership
fees for the open space. On the updates sort of a follow-up from last month, because
as I told you they were going to move and Crash 11, they have now moved and they are
down on Franklin between Eagle and Locust Grove I do have one open office, which I
expect -- when I tell you here in just a second about the -- the waiting list that I got, that
that office probably won't be open very long and we will be back to full again. So, things
are looking good on that part. On the second page you will see the waiting list for office
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space, a software development company, a virtual reality company, a company that
does software for funeral homes and another one for insurance software and just -- just
earlier today I had a gal talk -- call and talk about the formation of a private school.
She's looking for a place to sort of work on setting that up and her hope is to have a
private school somewhere in -- in or near downtown. So, that's an interesting idea.
Events and meetings. You will see what we had monthly for a total 151 meetings during
the quarter. You will see a list of those that were the biggest users during those events
and meetings and, then, below that you will see the financials for January, February and
March and I would stand for questions, so -- and I did give you a calendar that shows
you the -- everything that took place.
De Weerd: Thank you, Rick.
Ritter: My pleasure.
De Weerd: Council, any questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Not so much a question, just a request. Rick --
Ritter: Sure.
Cavener: -- if you can get this to the clerk --
Ritter: Earlier?
Cavener: -- when they put out our agendas, it would be beneficial, so we have the
chance to review it before it comes down to the City Council meetings in the future
would be preferred.
Ritter: He dinged me and I was just behind schedule. And I admitted that to him.
Thank you.
Cavener: Thanks.
Ritter: I will try to do better.
De Weerd: So, the attempt was made. Thank you.
Cavener: I don't doubt the attempt was made. We have a great clerk.
De Weerd: Any further questions for Rick? Thank you. And it's looking pretty nice
down there.
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Ritter: Thank you.
De Weerd: It was very noticeable.
Ritter: Thank you. See you the next quarter.
Item 8: Action Items
A. Meridian Mill Mural
1. Approval of Mural Design and Final Payment for Design Task
Order with Sector Seventeen (Final Payment for Design: $1,000)
2. Approval of Public Art Easement Agreement: 611 N. Main Street
with JCJ Holdings, LLC
3. Approval of Installation Task Order with Sector Seventeen Not-
to Exceed $13,000
De Weerd: Okay. Now, we will move to Item 8-A. So excited.
Bodnar: Madam Mayor, Members of the Council, Item 8-A is approval of the final
design for the proposed Meridian mill mural and, then, the subsequent items just
depend on approval of these in order. Sector 17 provided a colorized version of the
mural, which was included in your meeting packet. MAC met on -- the Meridian Arts
Commission met on March 21st and approved the design and, then, authorized two of
their commissioners, Bonnie and Jay, to work with the artist and the Zamzows to verify
colorization. Zamzows requested this kind of digital mockup to get a better visual on
color, because they wanted photo realistic color versus an initial proposal for kind of an
overlay monochromatic design with the MDC colors. So, the image before you --
De Weerd: Is there a chance we can get it put up on the screen? We did take some of
the Council's comments to the Zamzows and to the artists and Zamzows considered
Councilman Cavener's suggestion for adding a child. The Zamzows kind of discussed
how the farmer in the image was supposed to represent their grandfather and that he
probably wouldn't have a kid running around while he was working, so they kind of
opted to have it just as this stand-alone farmer. One kind of variation site change from
this farmer depicted here was that he be standing more upright versus hunched over.
But this as it stands today with the cow and the farmer and the dog and this kind of
layout is what was approved. With your guys' approval tonight we would move forward
with -- with our final payment for the design concept and , then, with the next two items
on the agenda. So, those MDC colors from their branding components that are
represented in the banner throughout downtown are what's represented in that top
portion. So, it would really be -- you're calling it monochromatic in the sense that big
yellow streak would be highlights and low lights of that yellow color and that's kind of the
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way to tie in the downtown branding in the design, but keeps it more agricultural and
more realistic in that bottom half .
De Weerd: Okay. Council, any questions?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I don't like the stripes. I don't get it. I'm not an arts guy, though, but I just look
at that and that's all that sticks out to me like what are these stripes in the sky. Meridian
rainbow. I don't know. That's my only comment.
De Weerd: Meridian rainbow. Any other questions or comments?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I know that I will be asked by the public . I don't love this either. I don't like
the color scheme along the top. I was bummed they didn't want to incorporate kids. I'm
not going to oppose approving this, but it just -- when people ask I'm going to tell them
the same thing that I said here today.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Hillary, I know that this has been a difficult process and how much work has
gone into it and it -- it -- I think the problem is there is so many different -- yeah, too
many cooks in the kitchen and, you know, you end up having to compromise in some
ways. I do like this rendering better than some previous versions, but I as -- while I
don't love it, I think it will look nice. I do think that the coloring in the sky, even though it
has a purpose to tie in, it just looks like stripes in the sky and the yellow and purple,
maybe they are going to look more like a rainbow. Anyway, that's -- but I understand
how it got here and I do think it has come a long ways and it is -- it is pretty. It is better
than it looks right now and so it adds art to downtown, so I like that. Madam Mayor, do I
need to do all of these separately or can I just move to approve Item 8-A?
De Weerd: I think you can move to approve Item 8-A.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move to approve Item 8-A.
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Bernt: Second.
De Weerd: I have a motion and a second. Any discussion?
Palmer: Madam Mayor, just a --
De Weerd: Mr. Palmer.
Palmer: -- a reminder. How much -- how much in tax dollars is this -- it was all not tax
dollars; right?
Bodnar: The total cost of the mural is 16,000 dollars and that's sponsored through the
Meridian Development Corporation.
Palmer: Madam Mayor? And what funds are they using? Is it their normal revenues or
do they get revenues from something else that go towards this?
Bodnar: I believe it is their normal revenues. It was included in their budgeted items for
this last fiscal year.
Palmer: So, all of it's tax dollars.
De Weerd: Through their TIF, yes.
Palmer: Okay. Thanks.
De Weerd: Well -- and I appreciate that you have gone through an extensive process
and that the art in front of Council tonight is -- or today is really through the input and
preferences of the Zamzow family. I kind of liked it in black and white better than in
color. I would agree with the various comments made. It is unfortunate, but it is what it
is. Any further comment?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Hillary, just -- I don't know if we have discussed and if we have my apologies.
How long do we anticipate this mural will last before it would need to be redone or
replaced?
Bodnar: The mural life span is approximately ten years before it gets too faded or you
got to do more larger maintenance on it.
Cavener: Thank you.
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De Weerd: Hillary, I think that's a great question is -- not just the maintenance, but who
will maintain it?
Bodnar: So, that easement agreement with the Zamzows covers the fact that the -- the
city could provide any maintenance if needed for the length of that lifetime . So, that ten
year lifespan. I think if there were any maintenance issues needed in relationship to the
mural, the Arts Commission would likely consider using match funds, since it's going
back towards public art to help cover the cost of any maintenance needed .
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: It doesn't sound like anyone is thrilled about it and this is going to be kind of a
major welcome to Meridian and welcome to our downtown, so I mean the fact that it is
tax dollars being used for it to build and -- if it was primarily funded -- if Zamzows was
paying for it I would say you put whatever you want on the side of your building , but
where it's tax dollars going towards it and none of us really like it, why on earth would
we approve it?
Bodnar: Madam Mayor, may I ask a clarifying question?
De Weerd: Yes.
Bodnar: Are you not happy with the color specifically or you're not happy with the
design concept?
Palmer: Madam Mayor? Myself I --
De Weerd: Mr. Palmer.
Palmer: -- I think this would look pretty cool if it was just blue sky with white clouds.
The whole stripes in the sky thing to -- to brand MDC is what I guess I'm understanding
the point of them is? I think it looks goofy as heck. But the blue section looks cool, but
the red and the yellow -- I'm like -- I don't understand it. Again, I'm not an art guy,
though, but --
De Weerd: You know -- and having not been part of the conversation at the Arts
Commission or with Zamzow family, I -- I know they did not want to get into the abstract
or -- they wanted to stay with the realism and -- and I don't know if the -- the sky is a
compromise to make it artistic -- what is behind the sky? Just -- just want to --
Bodnar: The artists were trying to still incorporate the MDC colors, because we
originally kind of charged them with trying to find a way to make the mural not stand
apart from the existing kind of beautification and branding efforts going on in downtown
Meridian. I don't think that if City Council wanted to approve this design with only a blue
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sky and not with the stripes, I don't think that MDC would stand in the way of that
decision or the Arts Commission or the artist or the Zamzows. But I could go to them
before if you prefer that.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Maybe instead of the striped sky we could put an MDC logo somewhere on
there.
Bodnar: And they might not even require that. I think it was a good faith effort to tie into
existing imagery.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: MDC is going to cease to exist in eight years. So, as much as I would love to
brand, I don't want to hold the brand, but they are going to cease to exist. They will be
gone before this needs maintenance.
De Weerd: That was quotable. Yeah. Mr. Basalone, perhaps maybe you can
comment. Because, frankly, I don't recall --
Little Roberts: Madam Mayor?
Basalone: I have to agree, I like the blue sky, too, and this is the first I have seen this
actual design, because it's been in process and it isn't -- it's coming before us tomorrow
and I think that all of your concerns about the sky should be a part of that discussion
tomorrow as well. So, I'm just one commissioner on that board, but I would have to
agree, I like the blue sky with the clouds, so -- and as far as an MDC logo on it, no,
there is no MDC logo. I mean it's branding for downtown, not for MDC. Yeah.
De Weerd: Thank you, Dan, for your comments. Mrs. Little Roberts.
Little Roberts: Madam Mayor -- and that was what I was going to bring to light is I don't
think we are trying to brand MDC, but downtown and so if coloring is really necessary I
would rather see a border or something that ties it in and get the stripes out of the sky,
but if they really feel like it needs tied in with the downtown , maybe a border or
something that highlights the entire picture, instead of trying to create the abstract
stripes in the sky. I would also like to see the cow a little smaller.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
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April 10, 2018
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Bernt: I think that the cow needs a name. He's going to be famous. No. I don't think
so. I don't want to downgrade the look of cow. I like the cow. I think it's great.
Borton: Madam Mayor?
De Weerd: Yes.
Borton: Madam Mayor, it sounds like --
De Weerd: Mr. Borton.
Borton: -- there may be consensus for a motion to approve this subject to the change of
the sky to becoming all blue.
De Weerd: It's kind of an amended --
Borton: From what I'm hearing.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Could you amend -- amend the motion to approve with all blue and clouds in the
sky? And if -- I don't know if we should add something to -- the sense of a border with
the colors or just -- no. Okay.
Bernt: Second.
De Weerd: I have a motion and a second. Any further discussion? Mr. Clerk.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes. Well, five ayes and I suppose. It passes.
MOTION CARRIED: ALL AYES.
De Weerd: So, thank you.
Bodnar: You're welcome. Do you want me to continue with the other items?
De Weerd: Sure. What else do you need?
Bodnar: 8-B. 8-C. The easement agreement. Are we -- oh, was that all of them? Oh,
it's all of it. Great. Thank you.
Meridian City Council
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Item 9: Department Reports
A. Finance: Annual Department Report
De Weerd: Okay. Under Department Reports we will call up our CFO for his annual
report for All Things Finance where everybody counts.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I just want to thank Todd for coming in on his day off.
De Weerd: I know.
Lavoie: Commitment; right?
De Weerd: Or should be.
Lavoie: I don't have any artwork or any awards to offer you guys or any pictures yet, but
I do have the support services departments to present to you. I will present the Finance
Department. David Tiede will represent the IT department and, then, C.Jay will present
the clerks department for you guys tonight. So, with tonight for the Finance
Department, this is our annual strategic update to you guys. This is what we will go
over. We are going to go over who we are in the department . I will introduce you to the
department as it stands, so we are going to quickly go over what we do for you and the
citizens. We are going to offer you our expectations of what we believe we need to
deliver to you, show you some achievements that we have accomplished since we last
spoke to you, deliver to you our goals for the next 12 months and discuss our one
strategic objective that we have in the strategic plan and, then, we will stand for any
questions. So, with that, before I get the team list up here -- again, I get the honor to
introduce and talk about the Finance Department. I can tell you that you have 19 proud,
full, strong individuals, very professional in what they do. Every day we take pride in
what we do for you as a Finance Department. We know who our customers are and our
goal is to deliver on an annual basis to you a clean audit. A clean audit is very
important to us. Again, that tells us, it tells you, and it tells the citizens what you have in
place is working and with that, again, I just want to say it's my honor to introduce the 19
that represent your Finance Department. Before we get to the 19 there is three I want
to introduce to you. Since we last talked we have added three team members to our
staff. You guys provided us funding to hire three new individuals in fiscal year '18 and
we appreciate that very much. So, first off I'd like to introduce you to Eunice Otero. She
is our administrative assistant. She's going to be the jack of all trades. She is going to
represent all four divisions that you have on your screen . She's going to work with the
accounting division, the budget division, the purchasing division and utility billing
division. We are going to use her as a resource and allocate her resource in the time of
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need. So, we have each division kind of has a peak and a valley, so we are going to
make sure we allocate the resources to the peaks of each division. The next person to -
-
De Weerd: Welcome.
Lavoie: Thank you. The next person that you allowed us to -- or offered us to hire was
our lead account clerk Amanda Plitt. She is in charge of our -- kind of our front facing
utility billing team. So, when you enter the new lobby -- I'm going to get to that, but,
again, when you enter the new lobby down there she is kind of running the show up
there. She has four representatives that work for her. So, she is going to be in charge
of our customer service front facing individuals. Again, she has a big task. She has
34,000 customers she has to manage mostly, you know, 34,000 good customers. We
have one or two that aren't so great sometimes, but, again, she is in charge of that and,
again, thank you for allowing us to have the funding to hire her.
De Weerd: Welcome, Amanda.
Lavoie: And last, but not least, our third individual that you provided us was a financial
analyst Brad Purser.
De Weerd: Well, Brad's already broke all Council in.
Lavoie: Perfect. Perfect. You know who he is. Awesome. Again, he's going to be in
charge of our cost of government priority-based budgeting program for the next many
years. He is joining Jenny's team in the budget analyst -- analytics team. He's going to
be helping out with budget and projects like that . So, again, I just wanted to take the
opportunity to introduce you to our three individuals that you offered us as new hires.
Again appreciate it for joining us. What that -- this is your Finance team, 19 strong.
Again, we take pride in everything we do for you and with that kind of show you what we
do for you. This is just a high level picture of the few things that we offer you , the
Mayor, you, the Council, fellow staff members, citizens, community partners in what we
do we know we have to do it at a professional level. What we do we know we have to
deliver a clean audit for you to report back to the citizens every single year . We know
that we have many customers. The customers ask easy questions. They ask dynamic
difficult questions. The questions are never the same. But, again, I can tell you that
you have a team that is ready to respond and answer in a professional and timely
manner. I'm going to kind of go over some of the quick items of what we represent.
Again, as you heard Amanda and Karie, the utility billing team, we have 34,000
customers now. Again, the city is growing every day. I think we are adding about 20
something people -- or 20 people every day to the city based on our population growth.
The utility billing team is there to help manage those new customers. Again, a lot of
growth. You see the plats, you approve the plats, we are growing in the south, the
north, the west. They are going to be there to help you manage those new customers
that we add to the city every day. So, our goal is to deliver the professional customer
service they expect of us, not only to them, but also to our fellow city staff members.
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Purchasing. Purchasing is a staff of two. It's been that way since 2006. They are in
charge of keeping our procurement purchases in a solid state. They make sure that we
are following all laws by the state and the city. I will plant a little seed. Again, we
haven't added anybody in that department since 2006. We have added 197 employees
since then. Each one of those employees has a procurement ability . So, again, we see
the demands on our side of the fence, but with that in the upcoming budget proposal we
are going to be presenting the Mayor with a request for some software. Again, we are
hoping that the software will allow us to be more transparent, have a better
communication tool between the purchasing division and our customers , both internal
and external with our vendors and we are hoping that the software is going to lead us to
process improvements, so that we can maybe mitigate adding any FTEs to our
procurement division. We want to see if we can maximize what we have with process
improvements, with maybe a little bit of software, and resource allocations before we
add any FTEs to our purchasing division. That's been since 2006, but, again, we think
we would like the opportunity to challenge ourselves before we ask you for any FTEs.
So, again, the Mayor will receive the budget enhancement for a software request for
procurement. Many of the boxes here for the accounting division , which is ran -- which
is overseen by Reta. Reta is a rock. She's been here alongside of all of us. She's kept
the city going where it -- where it needs to be. She's kept us in compliance. She runs
the department in a very professional manner. Again, the Mayor has seen the years
and years of clean audits that she has led the city in. Very thankful for her. Again, not
looking forward to her retirement in about four years, but, again, we will manage that
situation when we get there. But, again, Reta is in charge of our accounting division.
She oversees accounts payable, payroll, all of our compliance, controls, and
procedures. A huge, huge task. Again, very thankful for what she does. Again, she
oversees payroll, which is managed by one person. We have only had one person in
the city. We will still only have one person, Barb Nielson. She continues to manage the
payroll department by herself. We continue to look at process improvements. We
continue look at technology, so that we don't come saying -- so we don't stand in front of
you asking for new FTEs. Again, we are going to continue to push the envelope, push
our resources, but at some point in time -- I will plant the seed now -- we will need to
hire another FTE in payroll. Again, we are up to 458 FTEs. At some point in time she
will go completely crazy and I don't want to lose her to that and we will ask you for an
FTE at some point in time. On the other side of the fence is accounts payable. Reta
oversees the accounts payable division with Amie Rose as our current manager. Again,
one staff member that processes all your accounts payable. She does have about 12
team members throughout the city that assist her, but, again, we want to try to keep it to
one, even though we are growing every day, we are going to continue to look at
processes, improvements in technology, but at some point in time -- I'm going to plant
the seed again -- we will need to hire other accounts payable if we continue to grow at
the rate that we are. And, then, again, not -- last, but not least, again, Jenny oversees
the budget division. She is going to be working with you guys extensively over the next
four months. She orchestrates the entire budget. Her and Brad will manage the budget
for you, facilitate it for you, and deliver to you a balanced budget in May and, then, we
as a team will deliver a balanced budget to the citizens in August. So, that's what we do
in a nutshell. Again, a few more other items that we provide here and there . We did a
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lot of remodeling. We had worked with Public Works team to make sure we have the
proper rates in place for the citizens. We do some analytical work for the school
research officer agreements with the agreement with the school district . We do some
analysis for vehicle maintenance and liquor revenue and, then, we also look at
discrepancies with our finances and, then, as always the utility billings, working with the
customers to make sure that 34,000 customers receive proper billings and accurate
billings. So, all that good stuff. Again, a lot that we do for you guys. But at the end of
the day our primary goal is to deliver customer service to you at the highest level that
we can. We take pride in what we do. We are committed to doing it. It's not going to
be -- let's just do customer service one year and stop, it's going to be a continual
improvement process for us. We believe in delivering to guys our best customer service
that we can. That's our job. That's our responsibility. That's what you expect of us. If
we can deliver to you guys a clean audit every year, that's our goal. I think you can say
that we are delivering that sound customer service in a professional manner. Again, an
annual audit is something we are very proud of . We put a lot of time into it. We ask
your -- all your other department staff members to put a ton of time in it as well, but,
again, it is the Finance Department's job to provide the help, the advice, the support, the
compliance, the leadership that you have asked us to do for your financial s. This year
we have a budget of 154 million dollars, so, in theory, you can say we have 154 million
reasons why we need to make sure we are doing it right for you guys. Some of the
goals and achievements that we have accomplished since we last spoke. So, kind of a
budget year in review for you. Again, we spoke about the three employees that you
provided us. We successfully hired them and we, again, thank you very much for that.
Again, customer service, we hope that you have seen some customer service
improvements from our department. Again, not just for a day, but it's going to always be
there. Front office remodel. If you haven't stopped by stop by. We are about 98
percent done. It looks good. Reta, Karie, and the team over there have developed an
awesome remodel for the department. I think you guys will like it. Again, so far we are
adjusting to it, but I think in the long run it will prove the city beneficial -- or a benefit on
how we laid it out for the growing community and where we're going . Cost of
government. You will hear more and more and more and more and more about that
over the next two years. Brad's going to lead that. And, then, just a subtle statement,
again, Mayor, you had a clean audit. So, again, we are very proud of that. Where we
are going for the next 12 months. You have heard it, you're going to continue to hear it,
we want the Finance Department to have the top notch customer service. The Mayor
said it earlier. Again, it's corny, not corny, but we really do want you and every other
customer to know that you can count on us and that's our ultimate goal . If we can't
have our customers know that, then, we are not doing our job. So, you're going to
continue to see us look at that, continue to improve on things, listen, take the criticism
and adjust. Mayor offered a great opportunity to the management team, relationship
team, for Peak Academy training. It was awesome. We learned a lot. We are going to
implement the -- what we learned in the Finance Department, try to find some ways to
try to improve our processes before we start asking for FTEs and things like that. So,
we are going to take it to heart and apply some of the rules over the next 24 months on
everything that we do at the department . City policies, we are now over a hundred
thousand people. The city is growing. The city is getting bigger. We need to revamp
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and relook at our policies. So, you're going to have a new set of policies that we are
going to promote to you maybe this calendar year . We are still working on it, but we
want to bring them up to today's 2018-2019 needs. So, you will hear that from us. With
that, as we establish the policies, we are going to document every single process that
we do. We are going to use the technology to make sure that we always have the
processes in place. The team is going to look at cross-training on multiple people, so
we have a -- a number of redundancy issues -- or controls in place, so if something
does happen to a team member you can feel safe that your finances will be managed
professionally and correctly. The seed I provided you, which was procurement bid
software, again, we are going to promote that to you. Hopefully, we can move forward
with that, but we think that's going to be a great tool and benefit to the procurement in
the city. With that update to the policy of purchasing, some state changes, we are going
to make sure we get that up to date and, then, we are going to look at developing a
handbook to make it easier for our customers to know what to do when a contract is put
on their desk. It's very complicated. The Mayor during our Peak training went through
the one simple task of outlining a process for task orders. It was 20 something steps or
something like that, so there is a lot to do. We need to provide you a handbook, so that
you guys know what to expect when you enter into an agreement or a contract. Yeah.
As I mentioned, we are responsible -- we are the lead of one strategic plan objective.
The Mayor and you have been working on the strategic plan . Appreciate that. With that
we have one item in the focus area of responsive government under strategical letter E
and that's our priority based budgeting cost of government exercise . As we mentioned
to you, we got the resource in Brad to lead this endeavor. He's going to be the
champion of this. We actually have the consultants there on April 18th, 19th and 20th,
so we already have three meetings set up to start this . The pilot projects are ready to
go. The pilot departments are ready to go. So, again, we are going to have many
updates to you over the next 24 months and, again, we are looking forward to it. I think
we are going to provide you guys with a lot of insight on what the city provides and how
much it costs for every activity that we provide you. Again, it's going to be good lessons
learned here. And with that, as always, I stand for any questions regarding the
presentation.
B. Information Technology: Annual Department Report
De Weerd: Thank you, Todd. Any questions from Council? Okay. Thank you. Very
thorough. Dave Tiede is up next with Information Technology.
Tiede: Madam Mayor, Members of the Council, thanks for having me here today.
De Weerd: Thank you, Dave.
Tiede: Yes. So, today I'm going to give you our annual update for the IT Department.
Kind of try to keep it a little bit more brief, since you saw us here just four months ago,
so --
De Weerd: Technology.
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Tiede: It is technology. But that's okay. It's not perfect. If it were I wouldn't be
employed. So, the IT team -- here are some of the services we provide to our
customers, which are mostly internal customers. All the city employees and other
departments. We have our service desk team and I will go into a little bit more detail in
each of these groups. We have our software engineering team. We have our GIS
services. Our infrastructure services. And our business analysis and project
management. So, moving on. Thank you, Caleb. This is our service desk team. We
have a couple interns. Jared Day is one of our support interns. Nathan Montgomery is
our graphics intern, who handles a lot of the graphic design requests that we get.
Stephanie Beck is our asset management coordinator. She handles some of our
administrative tasks in the department, but also takes care of software acquisitions for
all departments in the city and other technology acquisitions for the city and also assist s
with asset management of all those different assets. Heather McDonald is a new -- new
hire that was -- started here in December. I think two weeks after I came to talk to you
guys last. So, she is here in the audience with us. So, she is a new addition to our
team. She's our support technician, so when people call in she's the first person that
usually answers their calls. Great to have her on board.
De Weerd: Welcome, Heather.
Tiede: Ryan Dusenbury is one of our support specialists, as is Cliff Kessinger, and they
are really the tier two that helps with various things out in the field, including supporting
MDTS, fire, police in the field, inspectors, things like that and, then, Paul Masselli is our
service desk manager. If you recall he was promoted to that position here this October,
which was a position we added for FY-18 and has been a fantastic fit. So, moving on to
the next -- oh, you did. Thanks.
De Weerd: And, Dave, I don't know if you have it in your presentation, but, Council, you
got your dashboards today and you will see actually how busy that -- that team is in
responding to calls and issues as they arise. So, great job from our service team.
Tiede: Yes. Our service desk team has been fantastic and, yes, we -- we have been
very busy. So, moving on, we have our software engineering and GIS teams and I will
just briefly touch on a few of the folks in those respective roles. Nick Phares is one of
our software engineers, along with Dwain Nell and Ryan Schafer. They are the team
that actually develops new software for the city. So, when we aren't buying something
off the shelf and we aren't taking something from somebody else and modifying it, they
are the ones that actually will write the software for us. They also get the added bonus
of dealing with some of the other software that we have and working on integration and
whatnot. Dwain and Ryan spend a lot of time supporting Accella, our land development
system. Catherine Roebuck is our web developer and she has been working on
transitioning websites over to a way better, faster, streamlined version of the website.
So, you will probably notice her work if you go to areas of the website it's lightning quick
compared to what it used to be and it's also a lot more friendly with ADA compliance
requirements and search engines and whatnot, which is fantastic.
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De Weerd: Well -- and I think people will say on the back side it's much easier to up --
keep updated and that sort of thing, so --
Tiede: Absolutely. And, then, Mike Tanner is our software engineering manager over
our software engineers and our GIS team and if you talk to police you will probably hear
that Mike is a genius, so -- and he -- he is fantastic.
De Weerd: I think they all are.
Tiede: They are. They really are. Matt Hoffman is our GIS analyst and deals with
many of the GIS requests that we get from other departments, whether that's map
requests or other analysis needs. Been doing quite a bit of work for fire recently on fire
response times and things like that. Doug Green is our GIS developer and he kind of
takes GIS and software engineering and marries them together to create applications
that are GIS centric. So, big one that we have worked over -- or on over the last few
years is our ADL dashboard, so that we can track vehicles and where vehicles are at
realtime, which is pretty cool.
De Weerd: And, Dave, I hate to keep interrupting you --
Tiede: No. That's fine.
De Weerd: -- but in the GIS they were integral last year in our Snowmageddon and
really helped prepare us to -- fortunately we didn't need to, but we were so much better
prepared this year, because a lot of their -- their work, but also their counsel.
Tiede: Absolutely. We applaud them, so -- they do a fantastic job. Our infrastructure
and team and our systems analysis and project management individual -- Eli Daniels,
our network administrator, handles all the backend network infrastructure, which
includes --
De Weerd: The thinker.
Tiede: Yes. The thinker you could see there in his picture. That includes our fiber, our
wireless, all the connectivity for every piece of equipment that you have in front of you in
some form or fashion includes a network connection. Jamie is our -- Jamie Beehn is
our systems administrator and he handles the server an d storage side and
virtualization, so pretty much every application that we have in some form or fashion is
on -- backend on a server. So, that's his role. Christi Vigil is our systems analyst slash
project manager and that's what she does. So, business systems analysis and project
management. Trying to think. She will be a vital component of upcoming projects with
community development software needs. So, that will be interesting to see how that all
plays out. Be good. And, then, you have myself -- I guess I kind of run things up there.
So, this is just kind of our org chart, so you can kind of see how it all plays out. Not
super interesting, but in case you're interested. I wanted to highlight some of our
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accomplishments from this year, FY-18, since I was here a few years ago I tried to keep
it within the last four months and brief , so I don't want to get into too much detail about
the technical things that we did, but we were given funding this year for a server and
SAN replacements and that work has taken place and it's complete, we are on the new
infrastructure and it's fantastic. One area that it's really helped us out with is our DR
plan, which I will be talking about a little bit more as far as our strategic plan objective
for 3-C-3. So, that's definitely helped with that part of it. As part of the servers and SAN
replacement we did some data center switches that were replaced up in this -- on the
third floor here at City Hall and that's part of a multi-phase project that you will see more
to come in the next year. Our DR plan -- I will give you a little bit more detail on that in a
minute. It's one of our strategic objectives that we just wrapped up . We worked on an
GIS upgrade that was a requirement due to some of our new hardware and new
software that wasn't compatible with the old versions , so that was fantastic and that was
actually a really good project to highlight some of the teamwork that we had in our own
department between our service desk and GIS teams. They worked really well together
hand in hand to try to figure out what the best course of action was , but also working
with some of our other power users throughout the city that rely on GIS to get their jobs
done, including our Public Works Department and Community Development
Department. So, they were very integral in helping us figure out what is the best course
of action, what direction do we need to go to make this functional for everyone moving
forward. It was a great team effort, so -- and, then, we have spent quite a bit of time
working with ACHD on fiber and conduct projects to get connectivity to some facilities
that have been a big concern, including the new dispatch center here in town and , then,
the Home Court acquisition that happened this last year. So, those are works in
progress and we will be wrapping up Home Court this summer and dispatch we will
probably be wrapping up next budget year. So, strategic objective 3-C-3 is to develop
technological and communication plans for the city, so that we can remain responsive --
a responsible government in the event of some disaster or critical event happening here
at the city and so we had a few tactics related to that . Well, all the tactics related to
that. The objective -- or some of the important events that took place from that that we
accomplished over the last many months -- we updated our DR and continuity plan, so
that we can better respond to those situations and be prepared . We met with the
departments to prioritize their needs, so that when we do have an issue happening we
know where to start as far as bringing services back up, so that we are not just
scratching our heads trying to figure out, okay, where do we start or trying to do
everything at once, which in the end can be quite disastrous. So, that was a really good
exercise. Kaycee Emery in the Mayor's office developed an outward facing
communication plan and, then, we also developed a vendor assistance plan, so that we
know what contacts we have available to us to reach out in the event that we need
services or equipment to move forward with in the event something happened to ours ,
so -- and, then, these are some of the performance measures that we will be keeping in
mind as we move forward. We are going to be updating this plan annually, rather than
doing it once and assuming it's going to continue to work . Obviously, technology
changes, business need changes, and we need to make sure that this plan continues to
meet those needs, so we will be updating it annually, we will be testing it annually, that's
something that we have been doing a pretty good job with, every year we schedule
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some time so that we can take many systems down and make sure that our disaster
recovery solutions are up and operational. We are going to continue to do that, but one
of the things that's new to that is that we are going -- and there is a couple of acronyms
in here that I won't get into, but we are basically going to measure how we are meeting
the needs from the business -- or from the departments. So, recovery -- RTA is
recovery time objective -- or actual, so what we are actually able to deliver versus what
the departments requested and, then, have a dialogue with them about anything that --
gaps that we identify and figure out, well, if we do have a gap do we address that gap or
is that something that we are okay with living with and communicating that to our
citizens when we do have a disaster happen . So, I always tell -- as we met with
departments I always tell them that, you know, if they want services back up in three
seconds, anything's possible, it just comes down to money and whether or not really
that's the best thing for our citizens. So, we feel pretty comfortable with where we are at
with our disaster recovery plan, but if we do identify gaps for this exercise annually,
then, we will figure out how we want to address those with the -- with the departments.
So, a few projects that we have in progress. I'm just going to highlight a handful of
them, since we have a lot of -- a lot of things on the -- in the fire, so to speak. We are
working on upgrading server operating systems, which is really rebuilding a bunch of
servers. That's a lot of work, very labor intensive, but we have a great crew working on
it from our infrastructure team. We are working on computer replacements as usual.
That's an annual exercise we go through. This year we were definitely a little delayed
due to staff changes and departures, so we had to -- we had to take a step back and
slow down on those before we could fully roll them out, just so that we could get new
staff members up to speed and we have since gotten up to speed and have been rolling
out to new computers to the various departments throughout the city. I think we are
around 50 to 60 percent complete now. So, it's moving on quite nicely. We are still
working on the comprehensive financial plan software with -- in conjunction with
Finance and that's moving on quite nicely. It's one of our larger projects in software
engineering. We are looking at ArcGIS Enterprise, which is a web based platform for
GIS mapping. So far it's looking really promising and we are actually thinking that there
is a possibility that we will be reducing some of the costs that we pay to this particular
company with the replacements -- or with this software replacing some other piece of
software in the future, which is great, and, then, I mentioned the connectivity to Home
Court. That's an active project that we are working on right now. It's in progress with a
developer working on a construction plan for part of that project . So, it's moving along
really nicely. A few upcoming projects that I wanted to highlight . The first two are CFP
items. We have network replacements coming up this next budget year and that's going
to be on the replacement list that you will see coming up as part of the budget process.
We have a Microsoft Office upgrade as well and I realize I probably should have put
Microsoft on there now, so I apologize for that, because we are upgrading our offices.
We have our phone system ShoreTel, which was bought out by another company here
recently that we will be upgrading soon , just so we can maintain -- maintain the
functionality that we have out of the phone system and on a positive note it sounds like
they are going to maintain that platform and keep it moving forward , so we don't
anticipate replacing -- outright replacing that in the near future like we thought was a
possibility here six months ago. So, that was good. We are going to be working with
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Community Development on an electronic plan review project, which will probably be a
software acquisition. I'm sure you have all heard that that will be upcoming and , then,
working more on the redundant connectivity to the new dispatch center. So, we did an
amendment here a few months ago that was phase one . We will have phase two
coming up in FY-19 presented to you as an enhancement during the budget process.
So, just kind of a heads up of things to come. Obviously, there is many, many more
things, but wanted to highlight a few for you and with that I will stand for any questions.
De Weerd: Thank you, Dave. Council, any questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Not a question. As I referenced earlier, I'm not tech savvy. More just a
comment and, Dave, just to you and your team, I have just seen progressively over the
past five years a constant improvement in the level of service that you provide to our
employees and to Council. I know that you have a lot of demands in the day-to-day
operations and, then, having to respond to many employees with their immediate fires, I
just think that you have done a really great job, you and your team, really addressing
that and improving that level of service. I just want to say thanks and that it hasn't gone
unnoticed.
Tiede: Thank you, Council Member Cavener. We do strive to provide the best
customer service that we can to our employees. That desire is first priority and that's
what we are here for is to make their lives easier and, you know, the jobs that they are
doing for all of our citizens around the city, so --
De Weerd: Thank you.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: Thank you very much for your presentation. It was fantastic. Also thank you for
helping me. I'm the new guy and so thank you for the dumb kind of questions I ask you
as well and your immediate response. I don't know if it's you or your team, but thank
you so much for your help.
Tiede: You're absolutely welcome, Council Member Bernt.
De Weerd: And that's what they are, they -- they are a team and we appreciate all of
you being here and what you do for our customers. Most of them, yes, internal, but
internally grateful. Thank you, Dave.
Tiede: Thank you.
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C. City Clerk's Office: Annual Department Report
De Weerd: Okay. Next Item 9-C is under our City Clerk's Office.
Coles: Mr. President, Members of the Council, it's good to be back with you. I will, just
like Dave, be a little bit shorter today. I was in front of you, just like he was, in
December, so six of you have seen probably 90 to 95 percent of this presentation, but
for Council Member Bernt who wasn't here, although you could have been in the
audience that day, I don't know, but, anyway, we will run through the presentation. I
have on the title 2017 Department Report 2.0, because I'm going to highlight all of the
numbers and what we did from 2017 and mixed in will be some information from the first
three months of 2018, but I wanted to introduce you to our staff . We are small, but
mighty here in the city clerk's office. There is a photo there from just a week ago . We,
like Council Member Bernt, wanted to display our Do The Right shirts. We can't wear
them every day at work here, but, anyway, there is our team photo from Do The Right
Day. They are listed. Myself. Chris Johnson is a new addition to the City Clerk's
Office. He is our new deputy city clerk replacing Machelle Hill, who was with the city for
about 13 years or just over 13 years and we were down a deputy city clerk position for
five months while trying to fill that position. So, we are glad to have Chris on board.
That's Nancy Radford, one of our assistant city clerks. She is basically our permits and
licenses guru. She handles the majority of our permits and licenses for an office.
Sheree Finch is our primary passport agent. She handles 98 percent, essentially, of all
of the appointments that we do for our passport program here at the city. Charlene
Way, she assists in all of the land use application process . So, she ensures that the --
the hearings that get scheduled, the land use applications that come to the city, she
helps get those scheduled, makes sure all the materials are there and get them in front
of either Planning and Zoning Commission and, then, ultimately in front of this body
here. Hillary Bodnar, who you heard from earlier this evening, she's our committees
and commissions specialist and she has -- she's primarily tasked with supporting the
Meridian Arts Commission and the Historic Preservation Commission and the events
that they do and providing staff support for them and you heard from her this evening.
And, then, Barb Shiffer, our administrative assistant, she has been with the city for 15
years and this is her third department, so she has a wealth of knowledge and
information. She is the front line of defense when someone comes in or calls the office
and she is the first person they speak with and she can get them directed to where they
need to go. So, that is our team right there. And I mentioned the one staffing change
that we had -- Chris Johnson joined our team as a deputy city clerk and it's nice to be
fully staffed. Being down a position with a small team for five months can be
challenging. So, it's nice to have a full staff and I don't know if he -- hey, there he is in
the back of the room. There is Chris Johnson, everybody. What we do -- here is just a
quick snapshot of what we do. It's not everything that we do, but it encompass a
majority of what we do. I'm not going to read all those bullet points to you, but as you
can see the city clerk's office touches just about every department in some way, shape,
or form within the city and our constitutional mandate in the city clerk's office is to be the
custodian of the city seal, ordinances, and records. To be the records manager and
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custodian for the city, among a few other things. But that is our primary responsibility
for the City of Meridian. So, 2017 by the numbers. When I came before Council in
December I only had part of the year numbers wise, so I now have an opportunity to
report on a full year of all of 2017 and what you see there in terms of arrows up is a
comparison to 2016, the entirety of 2016. So, hearing applications submitted that we
processed within the city clerk's office was 168 in 2107, up almost 23 percent from the
previous year. Notices that we mailed out for public hearings that were scheduled, just
over 5,800, which was up 13 percent from the previous year and I expect that number to
continue to grow as large tracts of land become smaller tracts of land in subdivisions. I
expect that number to grow. NextDoor notices. Seventy-four thousand one sixty-six.
So, that is only for half of the year, because we started NextDoor noticing in June and
so that number -- what it indicates is that's how many inboxes a notice got delivered to,
not necessarily how many opened it. But I can tell you that since we started doing
NextDoor -- and I said this in December, we have seen an uptick in public participation.
Whether or not that's the type of project or NextDoor or a combination of both, I'm -- I'm
willing to guess that it's probably a combination of both, but certainly when you look at
5,000 notices versus 74,000 potential notices, that's a big difference and invites public
participation. Public records requests through the city clerk's office, just over 300, up 29
percent from the previous year. If you ask Chief Lavey he will tell you that there is over
6,000 public records request for the Police Department. That's where they have a team
of people handling public records requests in the -- in the Police Department, but for
City Hall 303, which equates to one and a half a day or so . That's -- that’s enough to
keep some people busy within -- within City Hall. Phone calls received. Oh,
excuse me. Licenses issued, 602. Again, up five and a half percent from the previous
year. It keeps Nancy on her toes. Phone calls received over 25,000 phone calls
received, which equates to almost a hundred phone calls a day just in the city clerk's
office. That doesn't account for people direct dialing the departments or getting --
getting to their department before it comes to us. These are phone calls into the city
clerk's office. And passports processed. Last year 3,125, which was up just about 35
percent from the previous year and you can see the revenue there to the city at 78,000.
So, a 2017 snapshot of things we did or participated in. Again, early voting continued to
be a success here at City Hall. The addition there -- the added Saturday voting, that's
something that just happened in 2018. So, the Ada County Clerk's Office in their
elections division wanted to try and have their election office actually during the
municipal elections open on Saturday to see what kind of turnout they might get there at
the Benjamin location. They got a pretty decent turnout. And so for this most recent
election for the school bond and levy, they wanted to try the same thing, have -- have a
Saturday voting option or have that option available and they wanted City Hall to test it
out and see how that would work. It actually worked fantastic and the turnout was great
for them on Saturday. It was their -- their largest volume day here at City Hall and it
actually beat the location at Benjamin. So, we had more Saturday voters here than they
did at Benjamin. So, they are looking to continue that partnership and have Saturday
voting as an option for voters that can't make it to the polls Monday through Friday.
NovusAgenda was rolled out to the Council in 2017. That was a pretty big feat and you
will see on a later slide that now we are working on rolling it out to other commissions as
well. Updated temporary use code. I talked about this in December, but we extended
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the time for temporary sales units from 90 to 120 days, which matches other time
frames in other parts of our city code. We removed citizens use permits. Those are no
longer required. And we coordinated our processes and timelines with ACHD in a more
efficient manner than needing an additional permit in order to do that and to achieve
that. We also executed the first ever citywide records destruction in 2017 and updated
the records retention schedule as well. Continuing that snapshot, we -- we worked with
IT to establish a public records request portal that has been rolled out -- has been
launched. The Mayor spoke about it at the State of the City. That allows users to
submit requests more efficiently as to respond to requests more efficiently, provide
documents in ways that are more efficient to the end user , instead of documents which
are too large, we have to figure out, oh, are we Drop Boxing it or a different ftp type site
-- now, it's all done in house through -- through our system. We don't have to figure out
different methods and ways to get various different sizes of records to the requester.
The easement process. We have gone away with the relic of the old days of paper
copies for easements and have streamlined that electronically with the help of IT and
our Enterprise software, which is Accella. Chambers Technology I just mention it,
because we were involved in that process and from time to time still tweaking elements
of -- of the technology. Sometimes I have to rip this microphone out at public hearings,
because it's giving feedback. NextDoor noticing we added that. Something that wasn't
on my December report is the Allumbaugh House support you see listed there. So,
early in 2017 the -- the Boise city clerk's office contacted us to ask if we at the Meridian
city clerk's office could handle support for the Allumbaugh House board of directors.
The board of directors meets in this building once a month and the chair of the board of
directors is the Boise mayor and so the Boise city clerk's office had been handling
support for that, but because they meet in this building they wanted to reach out to see
if it was possible if we could partner with them and handle some of those support
elements, instead of their staff members having to drive here every month . We said we
would have to talk about that. We did. And so we took over the support elements of the
open meeting portion of the board of directors for Allumbaugh House in our -- in our
office and attend those meetings once a month in the Council conference room. The
board of adjustments. Mr. Nary, a couple of months ago, updated you on the board of
adjustment for 2017 and how many hearings occurred there, which was seven in 2017,
and just as the city attorney's office has to participate in all of those, so does the city
clerk's office. It starts and ends with the city clerk's office with -- as far as board of
adjustment goes. So, we had seven hearings in 2017. A few of those made it before
Council in terms of appeals. The last time we had that many, seven, was 2013. In
2015 I believe there was one. In 2016 there were two. In 2017 there were seven. So,
the last time we had that many was back in 2013. And dog license postcards. That's
something new in 2018 that we just started. So, if you recall -- I think it was two years
ago now or a year and a half ago, we updated the expiration for dog licenses, instead of
every license expiring December 31st and now are rolling on the calendar year from
when you purchased the dog license. What we used to do when all the licenses expired
on the 31st of December, we would send out a mailer in all of the utility bills reminding
everyone -- all the dog owners your license is about to expire, time to renew if you still
have that dog, but now it doesn't make sense for us to send out something about one
month in all of the utility billing accounts or every month in the utility bill ing accounts to
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remind people to update and renew their license. So, what we did was -- just as we do
with public hearing notices, we target those that have licenses that we need to renew.
We use the Enterprise software in Accella and we send out postcards about a month in
advance of when your license is about to expire reminding you if you still have your pet
time to renew. So, we are targeting the base instead of having to spend the money to
hit all 30,000 accounts or 34,000 accounts, now we are using a targeted approach. So,
in progress for us in the coming year a web page development . You just heard from
Dave and there is some back end things happening with the website that will
incorporate and help us in the city clerk's office. The two main ones are public hearing
notices online. So, right now we do post our public hearing notices. It's the notice that
we publish in the newspaper we publish that -- there is a link on the city clerk's portion
of the website. However, with the new software updates on the back end of our
website, we will be able to have that more customizable and we will also be able to
have links associated with that, so when you're looking at the notice you can link directly
to the project, instead of just the stale text that is the newspaper notice and , then, you
have to, then, still go and find where the information is. So, this will really help with that
transparency and getting those notices more user frien dly on the website. The other is
all agendas in a single location. So, again, if you go to the city clerk's portion of the
website, you're going to find all of our various commissions and the Council. They have
their own pages and, then, the agendas are listed on those pages. So, you have got to
know what you're looking for and where to find it in order to really find it . We wanted to
have a single page that listed all of the upcoming agendas for all of the commissions .
The commissions will still have their pages that list what they do, but when you click a
link there it's going to take you to a page that has all of the agendas for Council and all
the commissions. And, then, we will have a button or a link on the home page of the
website that says all upcoming meetings or agendas or something to that effect. When
you click that you're going to see all of the upcoming public meetings occurring in this
building and with the various different bodies that we are required to notice for. We are
in the midst of our second records destruction. In fact, at the end of this week I should
know the final count of how many boxes that have been approved for destruction and ,
then, I can get scheduled with our contractor to come and destroy the records that were
approved a few months ago by Council to destroy per records -- records retention
schedule. We are streaming all commission meetings. That's -- I have that as in
progress, because there is still some tweaks here and there, some kinks we are working
out, but all of the meetings are currently being streamed for commissions and you can
see -- I talked about NovusAgenda earlier, but we have rolled that out to the Planning
and Zoning Commission now. They use it just the same way that Council uses it for
public hearings and we are working with HPC and MAC to use Novis Agenda for their
meetings. So, that will be upcoming here very, very soon. Something that I have been
working on or we are working on is public hearing sign -in sheets electronically. It's not
secret to this body that we had some meetings of late that we have had a lot of people
attend and when you have got paper on the back table that people are signing in,
sometimes they sign the wrong sign-in sheet, sometimes they want it in a certain order
and the order gets mixed up when papers get shuffled. So, I have been working with IT
to come up with a solution -- we have some used iPads in the building that I wanted to
repurpose and have at the back table that those attending the meeting can sign in using
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the iPad and, then, that order is preserved, the -- no shuffle around of the papers, they
actually are signing the right item that they are -- they are wanting. They have to
choose the item instead of guessing which paper is which. So, we are -- we are on that
currently.
De Weerd: And you can read the name.
Coles: And be able to read the handwriting, because there won't be any handwriting.
On that note, I don't have it listed, but in light, again, of recent meetings with a lot of
public testimony, I have done some research around the country of various different
cities and how they do the sign-in process and there are several across the country that
-- like many legislatures across the country -- allow for people to sign up in advance of
the meeting to testify and so I have preliminarily begun looking at various different
options that might allow, again, through our website, for people to sign up in advance of
the meeting, so they don't need to show up two hours or an hour early, but they know if
they have signed up with the clerk's office to testify, that when they show up their name
will be preserved in the record and will be able to access that record . It can also give us
the ability, if people have presentations, they would like to give and they want to send
us that early, so that we can test those presentations make sure they are working. We
don't need to take a recess necessarily to get the technology working . Provide that
opportunity for -- for the public. So, have just started to research that possibility and see
what that looks like. And, then, document a process -- automation. I think Todd talked
about this a little bit, but we in the support services departments meet periodically and
one of the things that we were talking about is different processes and different
documents within the city that we can improve that process in electronic versus hard
copy and what that might look like. So, we are participating in that process. The
citywide strategic plan. This has not changed since I spoke to you in December. Well, I
guess there is one little change, but 5-C-1 was complete. The Mayor presented that
close out report to you back in October. 5-C-2 we have an anticipated completion date
of December of this year. And 5-C-3, the one change was you just recently approved,
through resolution, striking out utilitarian and going to all, which more accurately reflects
the artwork that is throughout the city, not just making it so focused on utilitarian, but
focusing on all the artwork that is available currently in the city. More accurately reflects
what is presented throughout. I would like to end on successes. CARE value
successes. You have in the clerk's office a tremendous team and I work with a
tremendous team of individuals that take their job seriously, that know who they serve,
which is the 100,000 plus that live in the city. They love working here in this building.
They accurately reflect the Meridian Way and the CARE values and these are just some
of the comments we have heard about the team. So, you have a great team that works
in the city clerk's office and I'm proud to work with them every day. And with that I will
stand for any questions.
De Weerd: Thank you, C.Jay. Council, questions? Mr. Bernt.
Bernt: Thank you, C.Jay. As always fantastic. Good job. Wouldn't expect any less of
you, by the way. Quick question about records destruction. So, like -- could you
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educate me how that works? Real quick. We don't need to spend a lot of time. Just
real quick.
Coles: Absolutely. Madam Mayor, Members of the Council, Council Member Bernt.
So, the city has a records retention schedule that identifies every single type of record
that we have in the city. There is a records management committee that meets
periodically that has representation from all the various departments . On that schedule
the departments have identified the type of records they have within the ir department
and what type of record it is. Is it a permanent record that we never want to get rid of?
Is it a semi-permanent record that we can get rid of at some future time and, then, they
define that time frame. Is it five years? Is it ten years? Is it 25 years? And so all
throughout the city every department has their version of the schedule and, then, that
encompasses the citywide schedule. Every year we come before Council to say here is
the records retention schedule that has been approved. Here are the records that have
outlived their usefulness and we ask for approval to destroy th ose.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: C.Jay, great report. I know you have got amazing staff in there, but have you
thought about doing text reminders for renewals for dog licenses? It seems the way
everybody is -- every dentist, everybody on earth that I ever make an appointed with
sends a text reminder and it would be close to free. I don't know if that's something you
have looked into or maybe going forward.
Coles: Thank you for the question. I have thought about it really on a surface level. I
can tell you that there are individuals that get their dog license, but are even leery to
give us their telephone number. They will give us their address, because they know if
their dog gets lost the dog could be returned to that address, but they may not want to
give us even their -- their home phone number or, you know, a phone number. So, I'm
having -- being able to utilize text reminders for the entire system or being able to target
it, we would have to figure those details out.
De Weerd: Any other questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: C.Jay, when you were here in December we talked a little bit about our phone
system and routing calls that are calling in from the public. I think at the time you said
that there was some more investigation that needed to be done . I'm just curious, is
there a recommendation about how we are operating our phones when the public called
into the mainline?
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Coles: Madam Mayor, Members of the Council, Councilman Cavener, thank you, I do
remember that conversation and comment. Right now as far as the clerk's office is
concerned we are fairly happy with -- with how it is working, receiving over 25,000 calls
a year and a hundred a day. If we had one person dedicated just to do that and, then,
to route those calls and to also greet the public, we would love to have that
conversation. But we do have -- so, Barb is primarily responsible for that and, then, if
she's unavailable, then, it kind of fans out through the phone tree as it were. But Barb
also does other things as well for us. So, the current recommendation is to keep -- keep
it as the way it is, because I know that productivity in our office -- it helps with that, but,
again, that's a larger conversation to have. More than happy to have that conversation.
Other questions? Thank you, C.Jay, and thank you to your team as well. They do give
a good first impression on the city.
Coles: Thank you.
D. Public Safety Quarterly Overtime and LOS Variance Reports
De Weerd: Okay. 9-D is under Public Safety Quarterly Updates. This was through a
desire to kind of -- now that we have established levels of service with our Fire and our
Police Department, to come to Council on a quarterly basis and talk about any
variances, either over, under, when those levels were set we were not at these levels
and so what is the progress towards that and any -- anything going on in the city that
perhaps you should be aware of . So, chief, I guess you're first up, uh?
Lavey: Madam Mayor and Council, Chief Niemeyer told me he's going to be here all
night, so he said go ahead and go first, so you can escape. Thank you for your time
today. I was looking at C.Jay's presentation and I know that they do amazing work for
the amount of people that they have and I really kind of got envious that he really has a
small group, because they are much easier to manage than the 142 employees that we
have. So, I guess it's kind of give and take, too, because the more people, you can do
more things as well. I just handed a handout for you and as I was reviewing it I realized
that some of the colors don't show up , but those graphs were taken off of open.gov and
it gives an indication of a bar graph of where we are going and with the -- with the
overtime. But I would like to talk about some of the variances before we go into the
overtime discussions. The other thing is is -- Madam Mayor said that you got your
dashboards today. I wasn't sure those were going to be released today, so you will
have an e-mail with a summery explanation and the preliminary stats that we submitted
to Vincent as well, but if you had the pleasure of looking at your e -mails yet today, the --
the benchmarks should come out for the city and there is an additional graph that I did
not supply you with. Just some highlights of what's going on in the police department.
We track our response times under priority ones, twos, and threes. Priority ones being
a report type call. Priority two being an urgent type call. And priority three being an
emergency. We have SAT -- and our SAT response times ranges for those three
priorities three to five minutes for priority three calls, which is emergency. Eight to ten
minutes range for a party to call, which is urgent, and, then, ten to 15 -- or 15 to 20
minutes for a priority one report call. Now, we are coming into those ranges, but you
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can see it fluctuates each quarter. And there is a lot of reasons for it to fluctuate. Some
of it could be construction out there. Some of it could be weather conditions out there.
Some of it could be wintertime versus summertime out there. I can tell you that our
response times in our priority three calls had a decrease in time over the last quarter,
but we are talking 4.08 to a 4.01. So, in a state of emergency that's a nil effect. You --
you don't realize that it took them a couple of milliseconds longer or a couple of
milliseconds faster to get there, because I will tell you that three minutes is an awful
long time when you're wanting help. I would love to be able to give a response time to
the citizens like that, but with the city growing the way it is and the traffic the way it is, it
would just take too many people to do that. So, we are pretty happy with the fact that
we can be there on average in four minutes time. On the priority two calls we are at
8.16. We actually had a reduction to 7.36. So, we are looking really good there. And
this is just a quarter-to-quarter comparison. If you look at the benchmarks that were
sent today, it goes back about a year and a half, I believe, comparisons. And, then, we
said that we wanted to be a 15 to 20 minute range for a report-type call. We believe
that that's reasonable to wait for an officer that long, but we always -- always are under
15 minutes and this time we are at 12.4 and, then, we had an improvement down to
12.19. But, again, we are talking several milliseconds and that's not noticeable to the
general public. But statistically it's progress. I can tell you that we had -- there is an
error that I spotted that our staff missed, Vincent missed, and you will see it in your
benchmark as an error -- as an error as well when it talks about calls for service, it says
that we had a 3.3 percent increase, which resulted in 491 fewer calls for service. Now, I
will be the first to say that math is not my favorite subject, but I had to clarify that we had
a -- almost 500 calls for service increase in the last three months. And, then, as far as
report calls, we took a two hundred -- about a two hundred report decrease over the last
quarter. We had 2,214. This quarter we had 2,047. Now, if you recall back in
December we approved the -- what we call the PAM model, the Patrol Allocation Model,
and at that time we were sitting at 73 patrol officers, which would include patrol,
sergeants, SROs and supervisors, with the exception of -- and traffic units with the
exception of lieutenants and we currently have 43. Now, when we go in and do the --
the updates to the city growth, the population, the annexations that have occurred and
all those wonderful things that have been going on in our city , the PAM model says that
you need 82 officers to provide coverage that was recommen ded to you at the most
conservative level, which was an officer in the neighborhood s once a week. Now, I can
tell you that we currently have some openings and the reason why we ha ve those
openings is because this Council has been very gracious over the last couple of years
to provide positions to us and we have been hiring like crazy, but we still have ten
openings that we have not filled yet. We currently have six officers in training. Two of
those officers go to the academy next week. Four of those officers are not on their own
and we currently have eight officers in background for those ten positions . So, even if
we hire in the next couple of weeks we are still going to be lacking in the numbers.
Additionally, we have three people either on light duty or on FMLA and as I speak today
I have one commander in Quantico, one commander out on FMLA and two
commanders in the southern states doing backgrounds for new hires. So, we are pretty
tight. What that means is that we are still getting the job done. We are still serving our
mission, but I will tell you right now we are not in the neighborhoods at all, unless we
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are called. If we are there for a call for service, if we are there for a request, if we are
there for a traffic situation that we have been called in, we are there. But for random
patrols we cannot meet that mission . Talking with the Mayor this week is -- you will not
see a request for more officers this year, because it makes absolutely no sense for me
to ask for more positions that I throw on the books that I cannot fill and even if I could fill
I do not have an adequate amount of cars and field training officers to train them. So,
most likely you are going to see a request for more officers next budget year , but just
keep in mind that that gap increases as we go as well. Now, the good news. We talked
about those graphs and those graphs are really hard to read, but if you go down just on
the first page that I have there, you will see the numbers and we have six months into
the budget year, so, really, we are tracking 50 percent. Sometimes you use more in
one month than you do another month. The concern that we have is that some of the
winter months are slower and the summer months are busier, so even though we are 50
percent right now, it may fluctuate as we get into the -- the busier months. Despite the
situation that we are at in patrol, we have used 50 percent of our overtime. Now, some
of that is uncontrollable, because we cannot predict when the officers have to go to
court and the officers are mandated to go to court and only one of my four shifts that
I have are during daylight business hours, which means that we have to pay overtime
for the officers to go to court. But so far we are doing pretty good. If you look down
there on current investigations division, we are about 70 percent use of our overtime at
this point. Again, we cannot predict major investigations, but we have been working on
some major investigations that you will have knowledge of in the future when I can
release some of that information. You will see a slight increase in records, that's
because we have had some -- in records we operate on a very small staff, like the city
clerk does, and when one person is out that makes a big difference and that one person
just had a baby and so she's out for several months, so we have to use overtime to
cover that. Code enforcement. Recently we just lost a code enforcement officer, he
decided to move back to the state of Arizona, and so we have to make sure that that's
covered as well. So, you see some increases in some overtime use there. Nothing
alarming. Which was nice to see. And, then, I saw -- kind of tracking some overtime
use in admin and I'm thinking that's unusual, because several of us -- most of us are
exempt and we don't get overtime . So, I go where is that going and I do have one -- I
have two support staff and one sergeant that is assigned to admin and that has been for
our advanced training academies. So, he's also the coordinator of those academies, so
he's trying to do backgrounds, hires, and do the advanced training academy, so we
have about 4,000 dollars in overtime that we have covered in that as well. So, with that
being said, we are moving forward, we are getting the job done. You have been quite
helpful to me, it's just been difficult to try to fill those positions. I know the Mayor and I
have discussed the timing that it takes to fill those positions and we have tried to
improve those efficiencies, but we need to make sure that we screen all individuals, so
we are not hiring other people's problems, that we can continue to enjoy the level of
service and the positive service that we provide this community without letting
somebody through that shouldn't be here. So, it's always a balance. Once we can get
that gap reduced a little bit we can speed up, but currently we have 13 openings we are
trying to fill. That's ten patrol officers, a code supervisor, a code officer and an evidence
tech. So, it's a little challenging. So, with that I wasn't quite sure what we were looking
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for or what we were going to discuss, so I figured this is a great time to have that
dialogue. I will answer any questions that I can and any questions I can't I will get those
answers and either bring it back to you immediately or bring it back to you next quarter .
With that, Mayor, I stand for questions.
De Weerd: Thank you, chief. Sorry, Dean. Council, any questions?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Not a question, but just a big thank you. Having been the liaison since
last October I am just -- it never ceases to amaze me, chief, what you and your team do
with significant shortage of resources, but I'm very impressed that they do work very
diligently to make sure that the quality of the new officers is -- meets the standard of
Meridian and not just filling positions with bodies. So -- so, thank you for all that you
guys do.
Lavey: Madam Mayor, Council Woman Roberts, I appreciate you saying that. We have
an amazing staff. We absolutely have an amazing staff. And I will tell you that we have
to do everything that we can to not lose them , because they are that great, but, then,
the other thing is -- is it's hard to fill those positions. So, I thank you for saying that. I
will pass that message along.
De Weerd: Any other questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Jeff, can you just send us a digital copy?
Lavey: I absolutely will. I will do it as soon as I sit in my seat.
De Weerd: And we were really pleased to see that you are using opengov.com,
because that's what we had hoped, that the citizens would use it, but also so would our
city employees.
Lavey: Madam Mayor, I can't --
De Weerd: Right?
Lavey: -- I can't make a positive comment now.
De Weerd: I could hear Todd applauding.
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Lavey: I can't make a positive comment now, because Todd is in the audience, but it's
pretty awesome. It's pretty easy. Love it.
De Weerd: Okay. Thank you.
Lavey: Thank you.
Niemeyer: Madam Mayor, Council, good evening. I can say that. It's after 5:00 o'clock.
You are going to see a lot more of me this evening I think. So, sticking with the same
theme, covering levels of service and where we are at, as well as overtime, I asked
Keith to stick around just for old time's sake, but he had another appointment to go to. I
said we are talking about overtime, so you may as well stick around.
De Weerd: Councilman Bird, uh?
Niemeyer: Yeah. The map and the background. The PowerPoint is good. Flowers are
not my PowerPoint. Sorry. Roses. Right? Okay. So, I got to figure out -- there we go.
So, the areas we are going to cover this evening real quick. Review response
performance data. How are we doing? What are we doing? Current staffing levels and
staffing challenges. Past quarter overtime review. How the additional firefighters help.
I think you're going to be amazed at some of the numbers here. And, then, some
ongoing challenges that we have with testing injuries, et cetera, and, then, future topic
of staffing of Station 6. So, real quick a performance review as far as our level of
service and what I want to do is compare last year's second quarter to this year's
second quarter and, then, talk about the levels of service that you established and how
we are doing with those. So, you look at 2017 second quarter, we are talking in
January through the end of March, 1,589 total calls for service that resulted in 2,096
total unit responses. So, as you know there are calls that we have, structure fires, car
accidents, in which more than one apparatus respon ds. That's why you see the
disparity there. We do for our measurements in our data, we look at code three
responses, very similar to what Chief Lavey just talked about in law enforcement. We
have code three and code two responses. Code three is all the -- using the lights and
code two is no lights, no sirens. Last quarter of last year -- or second quarter of last
year our turnout time was a minute 37 at the 90th percentile, meaning 90 percent of the
time we got out of the barn in a minute 37 or less. Our goal is 90 seconds or a minute
30. That's the goal that we established. And our travel time was eight minutes and 20
seconds 90 percent of the time. Eight minutes and 20 seconds or less. If you look at
the recently completed second quarter, so January of '18 through the end March, we
have 1,517 total calls for service, resulting in 1,870 unit responses. We have 1,562 of
those were code three or emergent and if you want ed our turnout time we are at a
minute 30 at the 90th percentile. That's a seven percent decrease over the previous
year second quarter and our travel time is six minutes and 15 seconds, 90 percent of
the time or less. So, that was a 25 percent decrease. We analyzed why that is and if
you remember last year the wintertime really stunk around here , as opposed to this
year, so we were able to get around a lot quicker this year than we were last year
comparing year over year, quarter to quarter. So, some of the continued challenges
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that we are facing in the -- in the data analysis. It is pretty complex to analyze travel
times based on population densities. C.Jay, if you want to pull that map up now real
quick. I didn't include that on the slide. But when we look at population densities across
our entire response area, just to refresh you while we are pulling that up, the standards
we set is five minutes or less in the urban densities. That's 2,000 people or greater per
square mile. Suburban densities are a thousand and two thousand. That's a seven
minute travel time standard and, then, in our rural areas, which is green on this map, we
have a nine minute travel time standard 90 percent of the time or greater. So, this gives
you an idea of where our urban centers are , where our suburban in the yellow and,
then, our rural in the green. I will tell you there are some areas in red that we will never
be able to hit in five minutes or less and one that I will point out is Cherry Lane and
Meridian Road. Now, you would think Station One on Franklin, we should be able to
bust through and get down there, but if you think about the number of lights going down
Main Street, which is the route they have to take to get to that intersection of Cherry
Lane and Meridian, we cannot hit it in five minutes or less and you would think right the
middle of town we should be able to do it with traffic, with the speed limits, and with
going through downtown out of Station One, simply can't hit it, never will, unless we plop
a station right there at the intersection , which I don't think is real feasible. I have
brought up in the past an example of Station Five, the subdivision directly behind the
fence of Station Five, we can never hit in five minutes or less, because we have to get
out on Chinden, go around and go through a subdivision to get there. So, there is going
to be areas in our city with our standard, even though we set it, we will never hit in five
minutes, unless we do something different as far as station location. So, that's just an
idea of where those population densities are. When you have multiple population
densities and multiple standards working with GIS -- and I want to give Dave Tiede and
Matt Hoffman a big shout out, they worked exclusively with -- Matt does with Charlie in
getting this data to us. So, they have really done a great job of assisting us in trying to
get through the information that you want. Dispatch. PD is a little bit more advanced
than we are. On the fireside of dispatch, which is run through Ada county, almost all of
our calls are sent on our code three, meaning lights and sirens. Very few calls that we
go on are noncode. We are working with the dispatch center. We believe that time
sensitive emergencies, like structure fires, heart attacks, shortness of breath, strokes,
those are true code three calls. There is a lot of stuff we go on that, quite honestly, we
don't need to be responding like that, so we are continuing to work with the dispatch
center to get that better dialed in. We do have some skewed data when it comes to
multiple unit responses. Our clock stops when the first unit arrives on scene and
sometimes when we have multiple unit responses that data gets a little bit skewed and,
then, we are working for more automated tools. What have we done to improve our
performance? The reason our chute time is decreased as we have analyzed it, for the
last quarter we have been running the truck out of Station One exclusively. Prior to that
we were cross-staffing apparatus. So, the firefighters would have to figure out what call
type it was, have delays in getting into the right apparatus, get their equipment on, et
cetera. We have seen a 15 percent decrease in the chute time at that station by not
cross-staffing. We wanted to use that trial to see what that would do to our chute times.
We have reduced our EMS calls to our joint access EMS system. So, there are several
call types now that we are only sending the closest ALS unit, whether that's an
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ambulance or a fire engine with a paramedic on it. Diabetics are a good example of
how we have eliminated some of those calls where we are tying up multiple units on the
same call and, then, working with Ada County Dispatch and the fire departments, we
are working to change the auto alarm responses. Over the past two years our study --
you see there 197 residential alarms, 574 commercial. Those are fire alarms where the
system is going off. We, county wide, send a full response to that, meaning a ladder
truck, three engines, and a battalion chief. When we work on dispatch protocols we in
Meridian can just arbitrarily say we want this, because those dispatch protocols are set
up county wide for the dispatch center. We have had two fires out of all those call
types. That's a quarter of less than one percent and those two calls were handled by
the first arriving unit. So, what we are trying to get changed is instead of sending
multiple apparatus that tie up our resources, send one, and, then, if we need to bring
more we will bring more. So, that is something currently being worked on within the
operations folks. I mentioned automated response. I have brought to you in the past
Interra as a budget enhancement. The direction was go back and work collectively with
your partners. So, Boise fire received a grant, they have now opened up Interra to all
the other agencies. This is an example of it here on the screen. This is realtime data
that we can monitor and watch to see what our turnout time is and our travel time . This
is a huge help from a standpoint of monitoring our data and monitoring our
expectations. So, we are very excited about this. Charlie Butterfield is working on this
project. So, now we have a real time data, which has been a big challenge for us in the
past. This is all live from CAD and from our report writing system and so it's a great tool
for us to have. It's no cost right now. Boise fire, because of the grant, are allowing all
the agencies to use this free of charge . For FY-19 it will be free of charge and, then,
FY-20 it will be a collective cost sharing for the program to be used . So, we are very
excited about this. Current staffing levels and challenges. You can see we have a
number of vacancies right now. We have had operations Chief David Jones has
submitted his resignation. He is moving to another department. This is a big hit for us.
A big loss. David has been absolutely instrumental in the last six years and the work he
has done on behalf of our department and our city. So, that's going to be a tough one to
replace. We have a battalion chief that retired Rod Shaul. So, we have a battalion chief
vacancy. We have an engineer Howard Miller that is retired, so we have an engineer
vacancy. We have two upcoming captains retirements. One at the end of this month
and one at the beginning of June. So, we are in that cycle now as a department. We
knew this was coming where we are going to have not just one off retirements, but
groups of retirements. So, that's created a challenge for us. We do have promotional
testing going on in May to get those vacancies filled. We will have lists established by
June 1st and, then, staffing for Station Six, we are going to have three more captains,
three more engineers there to promote. I can tell you right now we have five
applications to test for captain. We have six spots that we need to fill. So, per the
collective labor agreement we will put on a second test and if we don't get additional
candidates will be hiring to the outside to get those positions filled. Second quarter
overtime review. I'm going to plug open.gov again, a s Chief Lavey did. So, this is a
graph taken right out of open.gov where you can go in and evaluate overtime. Todd is
still here and Jenny and Reta, I really want to thank them as well. Overtime has been
an issue since I became the fire chief, which is about eight years ago, and that means
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Todd and I have been working on overtime for the last eight years , monitoring that on a
regular basis. Every month I get a very detailed report from Todd where we compare
and analyze the triggers for overtime and the reasons behind overtime . So, I want to
get into that just a little bit. Shift overtime spent to date. So, October 1 to date is
321,000. We have 433 budgeted. And we will talk about why that is occurring. I have
got a detailed breakout here. Training overtime. We are well under budget and we are
projected to stay well under budget. In an admin, nonexempt overtime, again, we are
under budget and projected to say very well under budget . The shift overtime is the
concern. What caused it -- battalion chief. We have had two battalion chiefs trying to fill
three shifts. That has caused a fairly good chunk of overtime . Captains. We have had
one captain off on work comp for the entire quarter and one captain off on FMLA for two
months. Now, we have had two engineers off work comp for the entire quarter. One off
work comp for one month of the quarter. A firefighter has been off FMLA for the entire
quarter. We had 1,604 hours total work comp, 72 hours of wellness leave, 40 hours of
bereavement, 2,818 of sick leave. So, getting into that a little bit more, what does that
cost us? The last quarter -- and this is taken right out of time card, the BC overtime, the
last quarter cost us 16,854 dollars. We had to cover 362 hours. Our captain overtime
costs, we had to cover 1,643 hours. That was to the tune of 72,000 dollars. The last
quarter engineer overtime, we had to cover 1,310 hours. That was 55,910. The
question has always been what happens if you have extra staff . We have extra
firefighters right now and we have plenty of firefighters. You can see there we have six
float firefighters and 12 extra that we hired for Station Six. The last quarter we spent
$62.50 in firefighter overtime. That's what happens when you have enough staff . So,
that question has always been asked. We have never had the opportunity to evaluate
it, because we have never been at staffing, let alone over staffed, and so this is an
example of what happens when you have the staff to do it . And, then, lastly, Station Six
staffing discussion. There will be a policy decision that will need to be made as we
move forward. Ideally in a perfect world we would like to bring that engine up October 1
to get them working together, but we do have an overtime issue and we are going to
have some extra personnel. The promotions for vacancies will occur in June. That will
allow us June to October to evaluate those added staffing positions to captain and
engineer rank to see what that does to overtime. The alternative idea would be to
continue using to promoted personnel to cover vacancies until the station opens and I
really think that's a policy decision at the City Council level that we need to engage in.
So, with that I want to keep this fairly brief and certainly stand for any questions.
De Weerd: Council, any questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Chief, I appreciate the 2017 versus 2018 comparison. Can you send us data
for 2016 as well?
Niemeyer: I can.
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Cavener: Great. Thank you.
Niemeyer: I had to think about that one for a sec. But, yes, I can.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor. Chief. So, I just was running it over in my head. Why wouldn't
the truck go up Meridian Road instead of Main Street to go onto Cherry and Meridian?
Niemeyer: Say again.
Palmer: You said that if they need to go to Meridian and Fairview they take Main Street,
as opposed to Meridian Road.
Niemeyer: That's a good question. Maybe I misspoke.
Palmer: So, they would take Meridian Road; right?
Niemeyer: Yes. Yeah.
Palmer: Okay. I'm like --
Niemeyer: In my head Meridian is one way. But that's -- yeah. They would.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Chief, can you share with us -- not today, but you can e-mail it out, the travel
time -- quarterly travel time broken up into those urban --
Niemeyer: Yes.
Borton: -- suburban and rural?
Niemeyer: And I can give you an idea right now. I forgot. I had that piece of paper in
front of me and I forgot to include it. So, last quarter for our urban travel time at the 90th
percentile, meaning 90 percent of the time we do it in this amount or less, is six minutes.
Six minutes and two seconds. Our suburban is seven minutes and four seconds.
Ninety percent of the time we do it in that or less. And, then, our rural is seven -- sorry -
- eight minutes and two seconds 90 percent of the time. So, we are meeting,
essentially, the suburban and rural. Based on the standards that Council adopted we
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are about a minute over the urban travel time standard. And I will add that to the
PowerPoint and send it out.
Borton: Okay.
De Weerd: Anything further?
Niemeyer: I will ask real quick. These are going to be quarterly reports updates. Is
there anything else you all would like to see or hear as part of those updates?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: And this goes for you and for police. Getting this information before our
meeting I think is an expectation that we need to just set. It makes it very challenging to
follow a presentation and be able to be prepared for any type of questions or response
when we are just getting the first look at the information.
De Weerd: And, again, this was kind of the fishing cast in -- in terms of what kind of
information is desired. This was kind of the chiefs and I getting together and saying
here is our thoughts and what might be helpful to -- for Council to learn, especially as
we are entering into budget times, but -- and in particular because levels of service have
been discussed and decisions are being made towards those . So, if you think of
anything else that would be helpful to put in this, yeah, now that we have an idea that
this is, indeed, the kind of information, we can get that out in the packet ahead of time.
Okay. Thank you.
E. Public Works: Projects Map Demo
De Weerd: Okay. Item 9-E is under our Public Works Department.
Deardorff: Good evening, Madam Mayor --
De Weerd: Oh. It's Susie. It's like where is that voice coming from.
Deardorff: With your indulgence I'm going to steer from here, because I'm going onto
the internet.
De Weerd: Okay.
Deardorff: So, this afternoon -- or this evening I would like to demonstrate a new
feature that we have added to the Public Works website. It allows users to obtain
information about active or future Public Works projects by selecting a location on a
map. I'm going to walk you through how to access the map and show you some of the
features. This project aligns with the city's strategic plan objective 3-E to enhance
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transparency for the city government. Similar to the ACHD roadwork in the area map,
this map allows the public access to information about current or planned Public Works
projects. By linking this online map to information in the engineering project
management database, staff and citizens now have easy, quick access to current basic
project information. This allows staff to answer simple questions about Public Works
projects or to direct callers to the correct project manager. I want to give kudos to our
team. From GIS we had Stephen Hulbert and Katey Jones. From IT we had Nick
Phares and Doug Green. From our engineering staff Kyle Radek and Warren Stewart.
From water we had Doug Schofield. Dale was our sponsor. Our former communication
specialists Aubrey Platt spearheaded the efforts and I was into the project as well.
De Weerd: You led the project.
Deardorff: So, the project began in November of 2017 and we actually went live with it
late in December and early January of this year. So, I'm going to show you how to get
there. You go to the Public Works website. You go to the city website. You go to
Public Works. Sorry. And, then, you scroll down and under resources you click Public
Works utility project map. There is always an agreement that you have to agree to the
terms, so that's part of the project. So, this is what it looks like. The default page is the
legend page. You will see both green and orange markings on the map. The green
ones are active construction projects. The orange ones are future projects that will be
done sometime within the next five years. Let's click on a project. When you click on a
project on one of the lines that are highlighted it tells you some information about the
project. It gives what kind of project it is. It tells you the title. The project number. Who
the project manager is. A description. On active projects they will show you the
estimated start date and estimated end date and it will also give you contact information
for the Public Works Department. And as you can see the green ones show you the
end and beginning dates, so -- the next tab is the near me tab. This allows users to
search for projects near an address. So, it can go anywhere from zero to five miles and
I will show you how that works.
De Weerd: Wow. The Water Department helped get us a pond or a lake or something.
That's awesome. And some new topography.
Deardorff: It's always harder to type it when everybody is watching. That's City Hall.
Those are all the projects that are either active or within -- or will be active in -- within
five years in a one mile radius of City Hall. If you click in another location its displays
the map so you can find what else is near you. If you do want to click on an active
project you do have to go back to the list -- or the legend in order to click on the project.
So, the next tab is the about tab. So, that was -- this gives you tips for viewing different
projects. So, if we click the wastewater as you know there are tons of projects at
wastewater. We have eight current projects going on and the way to find the different
information about each project is the tab that goes through and shows you the
information about a project. Also in this tab is a link to the ACHD RIDA map, because
not all the projects in the area are ours. So, we wanted to give users a way to get to the
the ACHD projects as well. So, the link right here will take you to the ACHD website,
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which it functions very similarly. Next is the layers tab, which I will show you -- there is
a couple of things that it shows you. The first thing it shows you is the borders for the
Meridian area of impact. That's what this is. Turn that off or on. Only the projects
within Meridian are shown. So, it's county wide. And, then, if you click the capital
improvement you can show only the future projects. You can show only the active
projects or you can show both. So, it depends on what your preference is and what
you're looking for. And, finally, we have what is called the base map gallery tab . This
really shows you -- allows you to change the look of the map . It defaults to the
topographic. It's also satellite views and the street views with the different street names.
So, currently the usage is about three to four hits per day. Those are right now mainly
staff members, because we haven't really published it to the public, but Kaycee is going
to now push this information to NextDoor and Facebook users. We wanted to introduce
it to you first, so that if you had questions on what is this you hadn't ever seen it and
now you can play with it and see what's going on in the area. The benefits of this
project is it allows the admin staff, when they receive a call saying what's going on in
front of my house, they can quickly go to the map say where do you live, they can find
the address, they can click on the project and say, oh, that's this project, here is the
project manager, this is what they are doing, I can send you to them if you have further
questions. We have also had our staff directing the public to this website, so that they
can look themselves and see how long it's going to last and if they have questions
where they can have contact information. It provides transparency to the public to see
those active and planned projects. It drives the citizens to the website or the city to
learn more about the city and our projects. We have counted this a win as far as
transparency and it was -- it's been very successful with our staff. They loved having
this information at their fingertips. With that I will stand for any questions.
De Weerd: Wow, this is fantastic. Council, any questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I guess a comment and then -- then a question. Not -- I agree it sounds with
the -- kind of the sidebar conversation from Council that I think we are all really excited
about this, so I think we are all kind of nerdy when it comes to this type of stuff. I guess
my suggestion would be -- is to make this as easy as possible for our citizens to access
it, so maybe it's coming up with a custom URL that we are posting on our construction
signs, so that when the public sees this project they know right where they can go to
find more information about it. So, we are not having to necessarily connect with a staff
member to get those same questions answered . And, then, my question is how often
will this be updated? Will this be updated -- is it kind of on plan to be updated annually,
semi-annually, as new projects emerge?
Deardorff: This is directly tied to our engineering project management database , so as
soon as -- when the engineers make an update to that database it shows up here. We
are limited on kind of the look and feel of what it is , because it's connected to our GIS
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system and some of that software has limitations on what we can make it do , because
it's not our software, it's a software that's globally available, but our GIS team has done
a really spectacular job in updating it. If a job is -- if a project is currently in an inactive
state or a future state, as soon as the project manager says it's going into construction it
changes color, it goes green and becomes active.
Cavener: Thank you.
De Weerd: Well, Susie, I know this has been your baby and you -- you saw it through
conception to -- to birth, so congratulations. This is a great transparency tool indeed
and if you will convey our congratulations and appreciation to the entire team as well for
a job well done.
Deardorff: Thank you, Madam Mayor.
F. Parks and Recreation Department: Five Mile Creek Trailhead -
ACHD Cost Share Agreement
De Weerd: Thank you. Okay. 9-F is under our Parks Department. It is now evening.
Good evening, Renee.
Warren: Good evening, Madam Mayor, Members of the Council. Yeah. I do have one if
you could pull it up.
De Weerd: It's not Renee. It's Kim.
Warren: It's okay.
De Weerd: They are like --
Warren: Renee and I are of a type. No problem at all.
De Weerd: When I said it it was like that wasn't right.
Warren: And that's actually a wonderful segue into this presentation, which is an
opportunity to develop a trailhead at Ten Mile Road for Five Mile Creek Pathway. So,
that can get a little bit confusing, so I trust that if I misspeak sometime during this
presentation Ten Mile Road widening, Five Mile Creek Pathway -- because I may say
the wrong thing. So, we do have an opportunity and -- to develop a trailhead -- I'm
going to see if -- here where the red star shows, it's an ACHD property they have
actually offered to donate to us, so -- Ten Mile Road is being widened. There is
completed pathway to the east and the southeast along Five Mile Creek a few miles by
now and, then, kind of in the center of the screen here -- this is our Segment D project
that we are making some progress on and to the west towards The Oaks, pathway
starting to be built, too. So, we have some good pressures working on these gaps and
kind of an exciting opportunity here and it arose when we reached out to ACHD,
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knowing they were going to widen Ten Mile Road and we were curious how is this going
to affect our pathway, how will we get across. Anyone who has been out on Ten Mile
Road near the wastewater treatment plant, it is a dicey crossing and it is not friendly to
pedestrians. Councilman Bernt, you missed it on the pathways tour, but it was --
anyway it is exciting work that is happening here. So, ACHD is in the design phase
now. In February they were at about 30 percent, so moving right along. In fact, I think
they accelerated the time frame. Right of way next year and, then, construction in 2020
and we are hoping to be a part of that or we want to consider it at least . So, they did
share some -- hopefully this will work. We had drone footage of the corner and I think
that it's not going to show up for our pathway. Can you help me, C.Jay? Return to slide
show. Thank you. Can you see if that link will activate? It's really cool. I don't think
there is any sound and we won't show you very much of it, it just provides a great aerial
view of the project. Not a big deal if it won't go. But it is -- I will say while we are
waiting, since we have a drone and an operator here at the city, this is kind of a cool
opportunity I think to celebrate pathways and -- okay. Let's just return to slide show.
We have got it still here. Okay. I apologize for that. So, here is the -- here is the
parcel. If you are sitting at about Ustick looking north on Ten Mile Road, this is the 1.5
acre parcel that ACHD has offered us and we would like to develop a trailhead
potentially. Five Mile Creek is right here. Runs through toward the wastewater
treatment plant. Over to the west. Idaho Power substation. There is an existing
pathway here and, then, the Five Mile Creek pathway that's developed toward Reta
Huskey Park. So, the location is optimal to serve the pa thway. So, we are envisioning
a trailhead that would have parking so you could drop your car and get on the pathway .
It might have amenities for pathway users, so water or filling stations, a bike repair
station, something like if you happen to be up at Bogus and you're skiing and your
snowboard or your skis aren't working, there is a table or a station where you can do
some quick repair work, fix a flat, a bit of seating, more just to take a break. Tie your
shoe. Wait for your -- wait for your crew to get ready. We had also planned on signage
as part of this. So, it's very, very conceptual at this point, but we -- we think the idea
has some promise and beyond dedicated amenities for pathways and the pathway
system, this trailhead could really be a gateway and we -- as someone who knows the
system pretty well by now, I think we have got a lot more going pathway wise than a lot
of people in the community might be aware of and some of that is that we spend our
time on roadways and they are fast and they are busy and the whole point of the
pathway system -- or one major point is to provide an alternate experience , a safe
experience, something that's removed from that, but by that same token I think there --
this is a chance to celebrate, yes, here is the pathway, here is the gateway to it, to bring
it some identity and visibility and brand , if you will, and also -- I have the Reta Huskey
pictures shown here, but I know we have made an effort with park properties in terms of
placemaking to try to give places a distinct identity. So, we could start to create that for
the pathway system here at this trailhead with some specific graphics, you know, and so
the pathway reads as a whole and it has kind of a place in an d of itself, even as it's a
linear parkway and I do think that as the system grows we will need more direct access .
Now we can park in parks and a lot of people access the pathways from the road -- or
from the neighborhoods. But I, you know, ten, 20 years out I think there will be a need
to -- for people to access the system, hopefully for commuting or who knows, but -- but
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in looking out I think there is going to be more of a need for some parking at the
trailhead services. So, to date we have presented this idea to the parks comm ission.
They were enthusiastic. They did have a chance to see it -- we were out on our
pathways tour last week. Shelly took some photos for us. We got lucky with weather.
That was a fun -- pardon me -- a fun tour and so we were able to look at the site and
some of the challenges and opportunities and make that suicide crossing at Ten Mile
Road. So, we have been directed to present this to you and ask do you think this is a
good idea, is this something we should pursue in terms of possibly a budget
amendment for next year. I suspect that you would be curious to know what we are
looking at in terms of cost, if we are going to move forward with this. So, we made a
few cost assumptions. We haven't done any design beyond the colored graphic you
saw, which really -- there is not much detail to it. So, these are high level numbers, but
we are assuming trailhead and pathway signage, both for way finding, but also for
identity and placemaking. Parking spaces. We could fit -- or realistically do anything
from 18 to about 40. So, just depending on need we have estimated roughly something
in the middle. Amenities. Some of the amenities would require utilities, like drinking
water. We probably need electricity to the site. It's a beautification opportunity and we
are looking always in Meridian and for shade, so street trees and landscaping along Ten
Mile Road and as part of this amenity. And, then, also a pathway -- excuse me -- a
bridge crossing of -- the crossing of Ten Mile Road. So, here is what we arrived at.
And, again, these are very rough preliminary numbers. I think it's interesting to note not
only the cost, but the opportunity to save with a cost share. I'm sure you're familiar with
situations like that. We assume that there might be as much as an 80,000 dollar
savings if we were to dovetail this project with ACHD's road widening and -- and do a
cost share and we also have the donated land, which is not included in that estimate.
So, we would ask you is this an idea to pursue, should we get more specific in talking to
ACHD in exploring the idea. We need to do it fairly quickly as they are moving along
with design. I would stand for questions and comments now.
De Weerd: Thank you. Any questions? Mr. Bernt.
Bernt: Madam Mayor, thank you. Kim, fantastic presentation. Thank you so much. I
think -- you know, my experience with -- with the parks department -- or the parks
commission, one of the things that I have noticed over the years is that not too many
people know about our pathway system. It's crazy that people are familiar with micro
pathways that we have in different subdivisions , but very few people know there is a
grand scheme, a big picture of what we are doing. In my opinion this trailhead could
give it some identity and could give it like what you said earlier . I completely agree.
Branding. And could bring awareness to what we are doing, the big picture as it relates
to our pathway system. So, I agree with what you said. It gives us -- it gives the
citizens of our community more direct access to a place where they can park , get out of
their vehicles, grab their bikes or grab their strollers or their fitness gear and go for a
walk or a run or a ride. As far as the parking is concerned, if this is something that this
body decides to move forward with, I think that it would be very important to discuss as
many parking spots as possible. In my opinion we would want to do it the right way the
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first time. So, my recommendation would get as many parking spots as possible. If it's
40, then, we need 40. So, other than that well done. Thank you.
Warren: Thank you. Anyone else?
De Weerd: Any other questions?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Would ACHD be willing to give the property if we said we will do it, but give
them absolutely no timeline as to when?
Warren: My guess is they might be. We do have a representative from ACHD here.
We could ask them. Or not.
De Weerd: We love to put Justin on this spot, so --
Warren: W ould you like him to speak to it or should we -- we could get back to you with
that answer. They seemed pretty quick to offer it for you, so I know it's been considered
as a park and ride.
Bernt: I think he wants to talk.
De Weerd: Good evening, Justin.
Lucas: Good evening, Madam Mayor, Members of the Council. For the record Justin
Lucas representing Ada County Highway District. 3775 Adams Street, Garden City,
Idaho. Yes. I don't think the opportunity to -- for the city to acquire this property from
ACHD is limited to this -- to this specific project. It is surplus property. We already have
a pond on this site. I believe we have even -- several years ago when we built that
pond considered -- and were in talks with the city about transferring that property over to
you. So, I think that's always an opportunity. That being said, the -- the -- the benefit,
just from a construction standpoint, of doing it with an ACHD project -- and we have
done this several times with the city on many projects -- I'm not advocating one way or
the other, but there is a real benefit to when -- you're putting down asphalt and concrete
and you're doing that in association with a multi-million dollar roadway project, the
economy of scale is real and that's something that is -- when it comes to bidding out
these types of projects can be advantageous to the city. That's just something to
consider. Like we had done on previous projects.
De Weerd: Any other questions for Justin, since we have him here? Okay. Thank you.
Okay. Council, any other questions?
Milam: Madam Mayor?
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De Weerd: Mrs. Milam.
Milam: I don't have any questions, but comments. I t hink it's a great idea. I -- I agree
with Councilman Bernt and having the trailhead is -- is something I think that is
necessary to bring awareness and to get people using the pathways more . I mean I
know that they are out there, but -- I know I can go to Tully Park and I can park there
and go back and forth on the Bud Porter Pathway, but that's about the only place that
comes to my mind that I know -- you know, there probably are other places, I just don't
think there are enough places where you could park your car and safely, you know, with
little children or something, have access to the pathway system . So, I think it's great. I
am in support.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, for me there is always something cool we can do right now. I --
I love the idea and I understand the benefit of opportunity for the savings , but we have
to look at the long term opportunity costs with anything else that we have plans for
projects -- for parks that are either partially completed or under construction to be
partially completed or were -- or under construction to be partially completed, that when
we do the cool thing now because we might save, could mean delay of other projects
and their eventual completion. So, for me I like the idea, I think we should do it, but I
think we should not do it right now.
Warren: Madam Mayor, if I may respond to that. It's -- and Councilman. It's kind of an
interesting Catch 22, because I do think the whole idea was catalyzed by the potential
savings, like we didn't really show up thinking let's develop a trailhead and it may not
make that much sense to do it for a while without this opportunity. So, I certainly hear
your comments. There is -- something occurred to me while Justin was answering and I
would like to say just -- just to add in, we do have an opportunity to get a pedestrian
crossing, a wide pathway standard pedestrian crossing at Five Mile Creek incorporated
with the bridge and the proposed pedestrian hybrid beacon that ACHD will install and so
at the very least I'm thinking we may need to come back to you with that request,
because I do think that's an opportunity that we would benefit from taking advantage of
now. This -- if it's your direction not to go forward, it's definitely something to keep in
mind and there are advantages of economies in scale with the -- not only both quantities
of materials, but with project engineering. You avoid the needs -- if the road has been
widened to, then, come back in and cut through the curve and the sidewalk and take
them out and put them back. So, yeah, the efficiency is exciting. There is a reality to it
as well.
De Weerd: What is the time frame for ACHD? They need to have -- I mean they know
our budget process and if Council wants to look at this with an entire picture, it would
have to go through the budget process. Does that time frame work?
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Warren: My understanding or recollection is that we would need to have something to
ACHD for probably summer. So, it's coming up. And I guess I -- I'm not sure I can
speak to that fully, since I haven't been at the city -- I'm not sure in terms of timing.
De Weerd: This Council, to be able to consider this budget enhancement , along with all
the others for 2019, would -- our budget process starts in June and the second
workshop is in July, so third week of July we should know Council's thoughts on this.
Does that work within your time frame?
Lucas: Once again Justin Lucas with the Ada County Highway District. You know, this
project is on ACHD's short list of projects we are trying to accelerate for various
reasons, one of which was a major retail center that was recently approved by the
Council and so as you know as part of that -- the timing of Ten Mile Road has become a
question of concern to make sure that we try as best we can to have Ten Mile Road
north of Ustick all the way to Chinden completed generally at the same time and that --
that's difficult when we are balancing private contractors and their process with the
ACHD process on this specific project and this project is a little more difficult with the
bridge crossing and other things that we are trying to work through. That's a long way
to get to the answer, which is we would probably want to know as soon as we can. That
being said, the city certainly wouldn't have to allocate the funds to ACHD until the
standard process next -- in 2020 when the project is actually constructed. I'm not sure
how the agreement is worded as it relates to design. Maybe there is some flexibility
where ACHD proceeds forward and the city is on a parallel course with design. So,
maybe there is some way to balance this out. So, I wish I could give you a specific day
that we needed this. I'm not the project manager for this specific project and I can't do
that today, but we can certainly get you that information .
De Weerd: Yes. If you can. You know, I guess if you can give us a time frame of what
your process is and when you're putting out the RFP and -- and that sort of thing and
maybe this is just an add on, an optional that you can -- so, I think there is a couple of
creative ways you can do it to allow this project to go through the process.
Lucas: Absolutely. And, Madam Mayor, we can do our best to work with the city and
your timing and Kim and I can talk to the project manager and try and determine the
best way to make this work, if the city is legitimately considering this and you need
some time to consider it, I think that's fair and we can work with you on that.
De Weerd: Okay.
Hood: Madam Mayor?
De Weerd: Caleb.
Hood: If I can just add to that a little bit. And Justin and Kim can maybe fall back to, but
I did find the e-mail from Dave Sarder, who is the PM at ACHD and he requests that the
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application -- so, the process is we apply for the nontransportation components. They
take it and their attorney drafts up an agreement and sends it back to us that we
consider and that's really when we are on -- officially on the hook. We sign the
application saying, yep, we are going to do this. The first step is just -- even ask them
to include this in the scope of their project and he's asked to have that done by 75
percent design, scheduled to be submitted around mid-July of 2018. So, we do have
time. It almost lines up with the budget process there and that's, again, even just to get
the cost share application to him by mid-July of 2018. So, the timing is there if direct
staff to apply and, then, we can see the terms that come back from ACHD saying if you
want us to do this here is what we expect you to do for design , here is what we expect
you to do for construction or here is what we don't want to do for you. You hire your
own contractor. So, anyway, just -- I had it at my fingertips, so I thought I would share.
De Weerd: Thank you, Caleb. Mr. Palmer.
Palmer: Madam Mayor, I would say maybe go ahead and the it together for just the
bridge aspect, but not necessarily the full build out . that way we are taking advantage
of that situation and we can decide later whether to build a parking lot and everything
else. Unless the rest of that is tiny compared to the bridge part of it.
De Weerd: I think maybe you could build your enhancement with a couple of options.
Warren: I think that's a good idea, Madam Mayor. We did get some cost information for
the bridge and I think that to widen that Bridge Dave Sarder, the project manager at
ACHD, if I just may say for the record, he's been really forthright, really welcoming,
really great to work with in terms of building pathways and pedestrian access into this
project. So, thanks to him -- I haven't spoken with him for a month or two , but I think
that the bridge for 25,000 dollars participation, approximately, we can get the ten foot
wide pathway and I think that trying to cross the creek separately up further, you know,
upstream, we would be in it for twice that at least. I can't -- we haven't costed that out,
but it is significant, that situation in particular.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: And I looked into those, because there is numerous places around the city
where if there was just a bridge across a creek we would have major connections. But
they are like six figures to be dealing with the irrigation districts and making sure that
they can have the access they want and the quality of bridge that they would require
and so if it's only 25,000 to make this work, then, we could make that happen.
De Weerd: Yeah. I think -- so, what I'm hearing is let's work with ACHD and start some
preliminary. In your budget enhancement build a, you know, option one and two and --
and, then, it can be considered through the process.
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Warren: Okay. Madam Mayor and Councilmen, as part of those options, since we are
so still preliminary, we are not really asking for a vote tonight -- I see we have some
latitude to say, okay, here is one add on or we might continue to push to look at the
project itself or the project in its entirety or components of that beyond the bridge , just to
see what that would entail. Is that -- do we have some latitude there? I don't want to go
beyond what Councilman Palmer is saying, but I would like to explore sort of --
De Weerd: Well, you have Councilman Palmer's statement. You had Councilman
Bernt's statement. So, you have two different options just right there.
Warren: Okay.
Cavener: Madam Mayor?
De Weerd: If you have a -- maybe you have a middle one now. Mr. Cavener.
Cavener: Madam Mayor. I guess a suggestion would be bring us back an
enhancement that is for a full build out, one that is just for the bridge, and if there is a
third recommendation that staff feels is appropriate, I'm one Council Member that would
be open to hearing that.
Warren: Excellent.
De Weerd: There you go. One. Two. Three.
Warren: We will get specific and we will get creative in terms of options and we will plan
to come back and discuss that in a little more detail soon. With your permission. In
June.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: It does sound like there is consensus with the -- the A, B or C option that at the
very least the option of acquiring title to real property, connecting the pathway, may be
even just greening it up at the very least, will be acceptable.
De Weerd: No. I think, you know, the property and at least the bridge and then -- now
we need the cost and how it works with all the other requests.
Warren: All right. Thank you everyone, so --
Bernt: Thanks, Kim.
G. Community Development: LimeBike Update
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De Weerd: Thank you, Kim. Okay. Item 9-G is under Community Development.
Hood: Madam Mayor, Members of the Council, March 27th LimeBike -- Megan Colford
with LimeBike was here. You received a presentation. There was actually a
demonstration out in City Hall plaza as well before that meeting. You all directed staff to
do some more research and bring back a draft agreement with LimeBike, so staff from
Parks, Community Development, and Legal have met since the last -- since the 27th. I
put together a memo dated April 5 that should be in your packet, as well as an updated
MOU between the city -- a draft MOU between the city and LimeBike. I'm not going to
read to you the memo. Hopefully, you have had a chance to look at it and you're
satisfied with the answers. There are a couple of things -- a couple of those that I do
want to dig a little bit deeper into, though. One of the questions -- the second one in the
memo was are electric assist vehicles allowed on our pathways. Do we need to amend
city code. The long and short of that is we don't have to amend city code , but it might
not be a bad idea and for a couple of reasons . The main one being that Boise late last
year and, then, Ada county right now, they actually have a hearing on this same topic
about the pathways, the greenbelt in Ada county properties -- tomorrow night they have
a public hearing on these and what their codes and policy should be in setting
standards for 20 mile an hour e-assist motor vehicles and defining motor vehicles better
-- a different classification of motor vehicle. What's allowed in the foothills versus what's
allowed maybe along the river and for classification. My point there would be we have
got some uniformity in the Treasure Valley and so you wouldn't have to dismount from
one type of a vehicle to get on someone's pathway if we had some unified system on
this that really helped to allow the same types of vehicles to traverse throughout the
various cities. So, again, we don't have to change anything, but it may not be a bad
idea for -- just for consistency of those users that may want to cross these real , but
somewhat imaginary lines between cities and the county. So, one other thing that I
found out kind of along those same lines is that line by CAZ reach out to Brook Green at
ACHD. So, they are in preliminary negotiations with ACHD. I don't know how far that's
gone, but their bike head coordinator at ACHD has been in contact with LimeBike. City
property was another one that -- that came up last week and I do want to just call your
attention to the draft service agreement in the packet. The first reference to city
property is on the first page of the agreement where we authorize LimeBike to use city
property as defined in Section 2-D and there is a couple of questions that we left track
changes on, so you can kind of see some of the thought processes here . We have
defined city property thus far as all city public parks, city operated public pathways, and
certain portions of the downtown core sidewalks, because you have that master
agreement with ACHD for the city core. But there are other city properties, too. In well
sites. Unbound was mentioned as a, you know, potential thing to -- to -- not Unbound.
I'm sorry. The coast base working place that I can't forget -- think of the name right
now. Rick was giving the update on the owner.
De Weerd: New Ventures Lab.
Hood: New Ventures. Thank you. Other places like that where we may want to call out
in this agreement as other city property that bikes -- maybe we could accommodate
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bikes on as well. So, I don't know if there is any thoughts on that or if you like the way
that city property is defined currently. Maybe I will just pause to see if there is any
comments on that one.
De Weerd: Any comments? Okay.
Hood: Just moving along, then, through the MOU real quick. Under Section Six,
operations and maintenance, this is something that I learned from some of the other
providers -- and that was one of the other requests that you had, Mayor -- I think it was
you that asked to look at other similar size cities and others that are implementing a
similar system. A recommendation was made that we have some access to unlock and
move these bikes should there be a public safety concern with a bike parked in a spot it
shouldn't be and we couldn't wait for them two hours to come and move it. A fire truck
needs to get through and there is a bike there. So, what we have included is at least
one master key and that key even could be virtual . For some of you that were out here
you saw how Megan could just unlock and lock the bike on an app. So, maybe if we
had those master privileges given to, you know, engines or, you know, whoever maybe
needs access at parks to potentially unlock and move these. Honestly, most people
could probably pick them up and move them , but this was something that, again, was
sort of a lesson learned type of a thing that, hey, it would be easier if there were an
application and you could roll it. If it's in the middle of a soccer field, picking it up and
moving it several hundred yards is -- could be problematic. So, anyways, that’s -- that's
in the draft. Maybe I -- just a quick aside. I did share this with LimeBike, too, at the
same time I sent it to the clerk, so -- last Thursday I believe I got it to the clerk and
shared it with Megan, too. I haven't heard any comments on these additional changes,
but she has the same draft. So, I don't know if they are agreeable to that provision or
not, but just wanted to let you know that -- that they have that, too, so -- moving on then.
Just another -- another term called out in your -- in -- to your attention on page -- this
would be page four. I don't see page numbers on here. But Section 12. Originally it
was a three year term. At the recommendation of the Transportation Commission we
are proposing an initial two year term, but, again, just calling that to your attention that
that's one of the changes we have made since last week. And, then, the final thing I
think on the draft MOU, we filled in a blank on -- on Exhibit A. We would expect -- at
least initially right now on the draft form that they deploy and maintain a minimum of 200
bicycles in service in any calendar month. So, again, in some of the conversations with
other communities, that's right -- a lot of them were actually at 250, but for Meridian we
seem that 200 seemed to be a good -- at a minimum a good starting point. They may
want to do more, but 200 seemed appropriate for our community at this time. Just
maybe quickly just to summarize some of the other tidbits that I found in -- in either
doing online research or talking or e-mail communications with other communities.
Again, on the second page of the memo you can read some of that where it talked
about how many bikes in deployment -- initial deployment and master keys. They
recommended a survey -- at least one community recommended do a survey before
implementing the program to kind of see what the communities needs were and maybe
where or where they wouldn't ride them to make some investment in that and also to
educate and kind of get the word out before deploym ent that here is what's going on,
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but just to survey the public. A bike pathway map. I think that was even actually talked
about maybe a couple weeks ago here, but integration within their software in the app to
show where bike routes are and we have some of that information from ACHD, as well
as MDC developed kind of a downtown map that can be put into GIS and shared there,
so they would -- they would recommend doing that as well. Developing a web page.
Considering solutions and accessibility for individuals who do not bank or have smart
phone resources. I thought that was an interesting one. So, I don't know that we need
to fully -- but that makes some sense. I mean not everybody carries a smartphone or
has a bank account, so how do we -- how do they provide access to those folks that
maybe want to use this service, but don't have those capabilities. So, we don't have
any of that in the agreement right now, but just, again, some things that were -- that I
heard that were maybe recommended that we didn't end up rolling into the draft MOU.
Just some final thoughts on some of them. Actually, quite a few require annual permits
and/or becoming, you know, an annual renewal of a license -- business license within
the city and I listed there that -- if you did a quick search you could find -- find some of
this. In fact, I had a couple of the stories e-mailed to me about safety and clutter.
Those tended to be more in larger metro areas where there is, you know, not only
maybe five hundred to a thousand LimeBikes, but you have two or three other providers
and so now you have got hundreds and even thousands of bikes and they tend to
congregate in certain areas and, then, they are just everywhere. Again, I don't envision
that being a problem in Meridian, at least not in the next one to three years. This kind of
pilot term that we are looking at here. Safety. For some of you it's unfortunate, but we
even had an incident out here during the demonstration. There is a user -- end user
agreement that one is required to sign. We talked about helmets a little bit, but that is
not on us or them to really implement necessarily, but people tend to take more risks on
these when it's not their bike, if they are not as mindful of being, you know -- and not to
say they aren't obeying traffic laws, but we see some people that are speeding and just
otherwise disobeying traffic laws or make -- not making good decisions when trying to
maneuver in and out of traffic. So, again, those things aren't listed here, but there are
some lessons learned, horror stories from other major -- major metros like Dallas, San
Diego, DC, Seattle. I did talk to Aurora, Colorado. They actually had an article in one
of the planning magazines that I subscribe to . Got a hold of them. It's still in its infancy;
right? I mean they are a start up, so not a lot of benchmarking going on, but they seem
to be pretty happy with the results thus far, although it's less than six months old in their
community. Tempe. And, then, Reno-Sparks actually did an RFP for these services
and they did it through their metro areas. So, they had kind of with -- with different
jurisdictions there they sent out one RFP to be the bike share provider. So, I had talked
to the city of Boise in kind of developing some of this information. So, anyways, with
that being said, again, thanks to legal staff. I don't know if -- yeah, Ken and Mike, Steve
Siddoway, were all kind of part of that in the last couple of weeks just compiling
information and putting together both portions of the memo and the updated MOU. So,
with that I will stand for any questions you may have.
De Weerd: Thank you, Caleb. Council, any questions?
Palmer: Madam Mayor?
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De Weerd: Mr. Palmer.
Palmer: Madam Mayor and Caleb. On the -- just a couple points. One with the master
key. I think if it's -- if it's something that they either already have the capability of or are
willing to readily provide that, then, sure, include that. But I think when it comes to the
-- you know, saying initially you have to do 200 bikes, they -- you know, they wouldn't be
required to even have this MOU to operate within the city and so I think that it's
advantageous on both parties' part to have this document to be able to define what
happens in certain given situations, but I think that that should stop when it comes to
telling them how they are going to do their business, just kind of having a -- in this
scenario this is how we are going to deal with it -- to the rest of it as -- as it's there, but I
don't want to put requirements on their level of service .
Hood: So, Madam Mayor, just a little bit on that. That is what she proposed to you all a
couple weeks ago. They have -- this isn't our template, this is theirs, and they are
willing to do that and that's why we kind of even scaled it back a little bit to say 200,
which is even less than what you said, but it's something that -- so, we are not really
trying -- we are just trying to sort of hold them -- to your point, though, they -- they
probably don't even need this. They could probably operate -- since we don't have any
business licensing in the city we don't really have any requirements for this, but, again,
trying to be consistent with the presentation and documenting that and I think they are
doing it to show good faith, you know, that -- that they are willing to be held to some
standards -- some performance standards. So, we can take it out, but that was
something that, again, I don't think it's a surprise and they are expecting it. In fact, they
proposed it to us, so --
De Weerd: And I guess it -- because some of that will impact public -- public land and
how -- how that interaction should happen is -- is why they have some kind of
agreement is -- and we will be enforcing it, whatever it is. If you have these bikes all
over and they show up on people's property without permission , it is good to have an
agreement of this is how we will approach certain things.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I love contracts. Agreements are always helpful. Outlining the terms. I think
that the Exhibit A -- the changes you made are great. I think the exhibit -- standards
that they are willing to report back are great. I wouldn't obligate the city to incur any
time or expense to do a survey or an app or a website or really anything at this early
stage, other than this agreement and let them implement their business model and we
get data back and see what works and what doesn't before we commit to investing any
staff time once it's up and running.
Cavener: Madam Mayor?
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De Weerd: Mr. Cavener.
Cavener: Caleb, just a couple of questions. The memo, which I appreciate, speaks
mostly to the -- the assists of the scooters. There is not a lot of discussion about the
traditional bike that they offer and one of my concerns I had in the transportation
commission and even I think here at Council is what happens if somebody abandons
one of these bikes someplace and is it the intention -- because I don't see it laid out in
the -- in the MOU that the city would, then, after three days or five days or ten days,
then, take that bike and locate it someplace else or -- how are we going to, essentially,
address when these bikes are maybe abandoned at some location for a predetermined
amount of time. And, then, my second question was related to the city's ability to
terminate the contract. Again, I'm not an expert on these the way Council Member
Borton is, but I didn't see a mechanism where if this doesn't work for the city and it's not
something our citizens support, is there a way for us to terminate the contract before
that two year period without it being mutually agreed upon ? I did see that. I saw 60
days from them.
Borton: Yeah. Madam Mayor, just to work backwards there. So, termination under
Section 13 is laid out there. So, they give us 180 days, we give them 60 days for any or
no reason. So, again, it's pretty favorable. I'm not the attorney, so if Mr. Nary wants to
jump in at any point, but it looks like it's pretty favorable to us. I was trying to find it, but
I -- I don't know that it speaks to abandoned, but inoperable bicycles. We do notify them
and if they don't respond within a certain amount of time -- that's kind of how it's
addressed, again, in that emergency section, operations and maintenance section six, if
a LimeBike fails to respond within a 24 hour period under the nonemergency conditions
set forth in this paragraph, city reserves the right to charge an administrative fee to
basically move -- move the -- impound it, if you will, or otherwise confiscated it, to get
the -- to get the bike back, so -- or -- yeah. To move the bike.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I think the tail end of the table on the exhibit is their obligation, the response
time, action for improperly parked bikes, does that also at least address their
commitment to fully be responsible once they are notified there is a problem. I don't see
it working in --
De Weerd: Okay. Any -- any further comments? Thank you. So, direction from
Council.
Palmer: Bring it back.
De Weerd: Bring back an agreement.
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Hood: So, Madam Mayor, as I mentioned previously, I shared this with LimeBike. Do
you want me to just share when I hear back from them on any changes and then -- you
know, is that the next step or do we want to -- this wasn't presented to them as a true
proposal, again, it's still in working form, but it's sort of in their court unless you have
other things you want to change and I can send an updated version and say here is the
next draft, let me know officially what you think. So, that's kind of what I already did.
De Weerd: I think you got the comments on what you presented and, yeah, it got in
front of them and if they agree, get it on an agenda.
Hood: Thank you.
H. Legal: RFP Committee Members for Main and Broadway
Project
De Weerd: 9-H. Council, I sent out an e-mail giving you some kind of an overview of
the members proposed for the RFP process and kind of the tasks that will be asked to
-- to focus on and the one person that I had not been able to get a hold of I have talked
with him and he is hoping to be on one of the submittal teams and so one of the citizen
names was Julia Jones. I do have a message into her. She is on the Downtown
Business Association, as well as has a cabinet shop on Bower. So, I would open for
any questions. And if Mr. Nary has anything to add.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Is the recommendation for the two citizens Brad Hoaglun and Julie Jones?
De Weerd: Yes. If there is no discussion, I would like to have this by motion to adopt
and, then, tomorrow MDC has it on their agenda as well.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: At the request I move that we adopt the RFP committee members as -- as
amended, as well as their proposed tax -- or, excuse me, tasks and those names and
tasks be submitted to MDC.
Palmer: Second.
De Weerd: Okay. I have a motion and a second. Any discussion? Mr. Clerk, will you
call roll.
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Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes. Motion carried. Thank you.
MOTION CARRIED: ALL AYES.
I. Council: Bower Street Facility Discussion along with Parking
Needs of the City
De Weerd: This next item on the Bower Street facility, Council, when we last talked
about this we talked about the need for parking and -- and it's been further elevated with
a new division being planned and additional cars to be parked. So, you will see the
costs associated with that as part of that budget amendment with the building division
and their inspections, but at this point we would like to move forward in looking at the
least expensive improvement for our fleet vehicles to be par ked at this facility and this
would be a short-term in lieu of a longer -- a longer term proposal that we are starting to
discuss at this time. City Hall has around 150 employees. We will add an additional 15
to 20 with the new division. I just -- we need fleet parking at this point and we will have
a longer term recommendation a lit bit further down the road . So, the estimated cost to
clean -- clean up the Bower property and in that it's clean up of the gravel yard area.
Scrap clean, remove weeds and remove briars -- what are briars?
Bernt: Briar patch.
De Weerd: Those are thorny things; right? Actually, it's kind of a fence, but we will
clean that up along the southern perimeter. Sweep out the old blacktop area between
the north and south buildings. Repair the perimeter with cyclone fencing on the west
side and needs posts and possibly a chain link fence . Tear down the old garden shed
and remove -- because it's a -- it's a hazard. So, there is just some -- some minor stuff
that needs to go on to just clean that up and we are working now with the different
departments and directors how to get the fleet -- those fleet vehicles that are not
assigned to a specific person, how that mechanics -- the mechanics of that is going to
work. So, we have a lot of discussions going on . But we need to start the work to gain
the additional parking. It's needed today.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: A couple questions for you. Are there any vehicles that get parked here that
are just here because there is parking here or that could be elsewhere if there was
parking elsewhere?
De Weerd: No. We did this a while ago and Public Works is a great example. Those
inspectors that have a vehicle that they use during the day, they park that on the city --
Meridian City Council
April 10, 2018
Page 65 of 72
on city property nearest to their home. So, it's not on City Hall property, so they don't
have two cars here. So, they don't have their fleet vehicle and their personal car . So,
we have already gained additional parking with that process. So, that's a long way
around of answering your question.
Palmer: So, Madam Mayor, there is -- there is no cars that are parked here that people
-- that are used by people who don't actively use this building?
De Weerd: I can't say that for certain and there are some that don't have a specific
person assigned to the vehicle, they have a department assigned, or two or three
people use that same vehicle. So, that vehicle is assigned to a department, not a
person.
Palmer: Madam Mayor, follow up. Do we have any data on our average available
spots in our parking lot out front throughout a day?
De Weerd: We do have -- we are trying to remove the motor pool cars out from the
front parking lot. We would like to make that public parking and not have city vehicles
or employees park there and leave that for our citizens.
Palmer: Madam Mayor, the question is -- I guess do we ever -- is there always parking
available out there or do we -- with the exceptions of, you know, major events, do we on
a regular basis run out of space in the front versus --
De Weerd: That varies -- and I hate saying that, because we just went through training
and we are not supposed to say that. I wanted to say it depends. Right now it's tax
season and AARP is consuming all of our parking. Soon we are going to have early
voting. Early voting can consume all of our parking. There seems to be enough uses of
City Hall and events of City Hall that that front parking lot could be full a good portion of
the time, but I can't give you exact. Additional questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I guess maybe some clarification on what you're hoping from Council tonight
would be helpful to me to -- to questions I may have.
De Weerd: Well, this was asked to be brought back this week, so I'm just giving you an
update.
Borton: Madam Mayor? I can answer that --
De Weerd: Mr. Borton.
Meridian City Council
April 10, 2018
Page 66 of 72
Borton: -- that question. I understood what brought this up was just kind of the fork in
the road. Is this city property something that's necessary for -- to retain for some
particular use now or in the immediate future . The extent of that use may vary and
there is a lot of work that might go into how intensive this use would be for fleet parking
or whatnot. That's not -- I guess as I understood it, that's not the discussion for today. I
don't really have any of that data necessarily to decide and thumb up or thumb down the
extent of the use, but what would appear at least clear to me is that preliminary fork in
the road is this an asset that should be retained by the city? It's going to be needed to
some extent. The extent is a future determination, maybe part of a budget discussion,
but I would pick a path that says keep this property for now. I think that's all that today
is.
De Weerd: Well, I would beg to differ. We have a parking crunch right now. In fact, we
have more people and cars than we have parking spots and so our employees right
now are parking in the MDC public parking areas, because we can't park them. Unless
I want to authorize use of our front parking lot , which is public parking, for our
employees. So, when I talked last week or the week before, whenever we discussed
this, we did say that in looking at disposing of this property there -- there is a use and
there is a need and that need is for parking for City Hall. Councilman Cavener said
what is the long-term plan and that is discussions surrounding what is the long-term
plan, but for now we need a short-term plan and that's why we are looking at moving
fleet vehicles to that parking lot and needing to make it secure , safe, with safety lighting
and the estimated cost right now is between 17 and 20 thousand dollars to do the
needed, on-the-cheap, but safe for those that will be using that parking lot .
Borton: Madam Mayor, I don't necessarily agree or disagree, I just -- none of the data is
in front of us today, so if we are to get past the first step and say, yes, we all agree we
should keep it, I think we can get there today. If you want us now to say what we
should do with it and what money should be spen t and how -- we will get in the weeds
and -- we just don't have any of the details to do that today. And once we get past the
first step of, yes, it's going to be retained to use in some way -- and as you describe
might be the way it's improved -- if we try to do that today we might get lost in the
weeds, just because we don't have any of the data that you're talking about to help us
all discuss it intelligently.
Palmer: Madam Mayor?
Borton: That is my guess.
De Weerd: Mr. Palmer.
Palmer: And I'm fine with you not having an ask, other than the asking to keep it,
because I just want it on the agenda, so -- I have been asking for it and I appreciate it,
you know, being here as I am the discussion, because my -- I have been wanting to sell
it, because I haven't seen a need for it. It's just kind of sitting there rotting. So, if the --
the need for parking is realistic and imminent, then, yeah, we need to make sure we
Meridian City Council
April 10, 2018
Page 67 of 72
have got the data and, then, have that conversation at the appropriate time, hopefully in
the next few months, as opposed to we will look at it again in a year, we know we might
need some parking down on the road. I don't want to hold onto it because there might
be some cool thing that somebody -- we want to give it to them for, whether it would be
a children's museum or something else. If it's because the city has a realistic and
imminent need for something with its proximity to City Hall, so be it. Let's hold on to it
and let's discuss it again in the very, very near future. But if it's to hold onto it because
something else might happen, then, we need to sell it.
De Weerd: And I shared some preliminary information with Councilman Borton. We
need an imminent solution to a parking crunch today and if -- if I can have Dale bring
something back next week, we can get something out to you this week for you all to
absorb and to chew on and -- but we do have an imminent need and it's fueled by the
urgency for, one, to park the people we have today and, two, in light of the needs that
we have with the new division coming online. Okay?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Can that be shared with us? I was under the impression at least at one point
that we were going to be shared a parking analysis, the amount of spaces that we have
available versus the -- I guess the amount of parking permits that we have allocated to
employees? Unless I missed that, I haven't seen that yet.
De Weerd: Yeah. All that is compiled and ready to be shared . It was just continued to
this week and so we want to know what all you need and Dale will bring it back next
week, so we can get moving forward.
Bernt: Madam Mayor?
De Weerd: Because he has been tasked for it. Yes.
Bernt: I would be in agreement with Councilman Cavener in regards to basic just
information needed, you know, how many parking stalls we have now, how many cars
are going to be needed in this new division fleet, how many cars -- how many
employees have to walk, you know, more than they should if we had enough parking
spaces here, where the shortages are and how many spaces are going to be made over
there to accommodate if we, you know, need those species. So, just some pretty basic
information is really what I would like to see.
De Weerd: Thank you. I think that Crystal now has the information from Fire and Public
Works on the fleet vehicles and what are assigned and not . So, we can bring those
numbers back. Okay. Very good.
Meridian City Council
April 10, 2018
Page 68 of 72
J. Council: Commission and Board Updates
De Weerd: Council updates. Mr. Palmer, do you want to start?
Palmer: Madam Mayor. So, the board that I get to participate in, the Rural Fire District,
there is an opening on the district -- or on the board. Commissioner Bowman has
moved to the other side of town, outside of -- outside the district or at least outside of his
section of it, so they are putting out a request for people to apply for that and they got a
pretty good plan to be able to fill it hopefully pretty soon. Otherwise, everything is fine
and dandy and they are happy with everything and they just want to just keep writing
checks and enjoying our monthly meeting.
De Weerd: Okay. Mr. Borton.
Borton: Madam Mayor, I'm your back up on a lot of these things and I don't get a lot of
back up time, so I don't have much of a report really. You have been covering the
COMPASS and emergency management. I covered it last time. They haven't met
since I don't believe. We haven't covered it. And I think the Allumbaugh House was -- I
believe it was canceled --
De Weerd: Uh-huh.
Borton: -- as well. So, I'm striking out.
Little Roberts: Well, Madam Mayor, you saw what the historic preservation committee --
commission brought forth with the mural and we didn't have a quorum to the last
meeting, so it was just kind of a bit of an open discussion off record and, then, more
discussion on the mural and with the Air Quality Board they are more than 90 days
behind in the software implementation, so we have moved the meeting to next Monday,
because the Treasure Valley Leadership Conference conflicted with the meeting and
feeling like this is pretty critical that we are that far behind in a software and have asked
for a deep dive with a timeline as to what the scope work was, what was the timeline
with the scope of the work and why has it not been done, because it's impacting our
service people out there, making sure that their air quality -- we have never had this
many tests that are running behind. So, hopefully, after next Monday I will have a much
better updated why things are so far behind.
De Weerd: Thank you. Mr. Cavener.
Cavener: Thank you, Madam Mayor. At VRT's executive board meeting last month we
adopted and approved Valley Connect 2.0 plan. I guess their recommendation to the
general, who approved that in the general meeting later on that afternoon . Kind of dove
tailing on some of our conversations that our council has been having about LimeBike
has I think opened a lot of dialogue among other municipalities and jurisdictions about
implementing something similar in their area of impact and in areas that aren't being
served by the Boise Green Bike. So, I think that while some of the direction that we
Meridian City Council
April 10, 2018
Page 69 of 72
provided tonight -- I think other municipalities will look to our direction. Appreciate
having some good conversations with leaders in both Ada and Canyon county about our
process and what we have looked to do and I think that many of them will be looking to
our agreement to implement something like that in their municipalities in the weeks and
months to come.
De Weerd: Mrs. Milam.
Milam: Madam Mayor. We heard from the arts commission today on the mural. That's
the excitement. And the SWAC is still all about recycling and we will hear from them I
think next week. HR is working on their all employee benefit pay study, including one
for Fire and for the Police STEP program, and they are getting ready -- getting the
employee engagement survey ready and that will be implemented in the -- sent out in
the next couple of months and they are working on getting the all employee event for
September organized at a venue to be determined. So, the date kind of just depends
on the venue and what's available. And Legal doesn't have anything that you need me
to tell you. You know when you have -- your departments are HR and Legal, there is
not a whole lot you can say or know. That's about it.
De Weerd: Mr. Bernt.
Bernt: Thank you, Mayor. Some things that the Parks Department is working on -- this
Friday is Arbor Day. There is an Arbor Day ceremony that's going to happen Friday. I
will actually be there to represent -- are you going to be there, Mayor? Okay. So, I will
be representing Council and Mayor. So, it will be great. Also coming up on the 2nd --
before our next workshop is the Kleiner Memorial Plaza -- yeah, that's Wednesday, May
2nd at 4:00 p.m. MYAC will be there as the sponsors of the participatory budget project.
Also I had an opportunity to visit the Home Court with Steve Siddoway and Garrett and
we looked at some of the improvements that they are talking about that were discussed
in Garrett's presentation a while back and they are working on some different things and
maybe some feedback I gave them when I was there that Council might be interested
in. Also my first meeting with the golf course -- I'm in charge of the golf course, so that's
going to be a big deal I think. That's going to be the beginning of next month and I'm
excited for that. I haven't had a meeting with those folks yet, so I'm excited for that and
I will return a report.
De Weerd: Very good. MADC, the Meridian Anti-Drug Coalition, is electing and
renewing executive committee members this month and they are starting their annual
assessment. The -- COMPASS is going to be reviewing work conducted by the federal
highway and federal transit administration on May 23rd and 24th and those results will
be reviewed by the COMPASS board in August. MDC. We have tomorrow they will be
getting an update on Opportunity Zone here in the downtown from Brenda and I have
an RFP discussion, as well as the Zamzows Art. Harvest Transit. I told you last -- last
month about their popularity and you will be see ing a proposed enhancement for a third
bus that I talked with Councilman Borton about and so you will see that coming up.
AIC's spring district meetings are April 26th at the Nampa Civic Center and the Treasure
Meridian City Council
April 10, 2018
Page 70 of 72
Valley Partnership had a strategic planning retreat and is focused on economic
development for the next several months. And MIC is -- has elections coming up in two
weeks and they have established a larger committee to do the follow up they promise d
you on the participatory budgeting to bring back up a larger scale plan. And our Faith
Ambassadors, we have one of them retiring and so they have been participating in
helping him celebrate his retirement. With that we have nothing else to report.
Anything further on those -- in these updates?
Item 10: Future Meeting Topics
De Weerd: Just a heads up on the prayer breakfast on Thursday at 6:30 a.m. My
favorite start to the day. That's going to be at Meridian Senior Center and there is a
community open house for the Eagle Road project, Victory to Amity. I saw there are
two different designs that they are seeking public comment on . That is April 16th, 5:30
to 7:00 at Sienna Elementary. So, I believe that all of you got an invitation to that in
your boxes. So, if there's nothing further I would entertain a motion --
Cavener: Madam Mayor?
De Weerd: Yes.
Cavener: Just for Item No. 10, Future Meeting Topics --
De Weerd: Yes.
Cavener: -- either for a future meeting topic or perhaps this could be addressed with
you and Council President Borton. I have grown a little discouraged over the increasing
amount of the items that are on our agenda through the NovusAgenda, so we can
typically link through to see what we are going to be having our meeting presentation
about, finding those empty without any information and it's my feelings that if something
is going to be on our agenda that staff can prepare a brief memo so that we have a
better understanding as to what we are going to be asked to discuss or consider in that
particular meeting and as we see more and more departments leaving that blank it
makes it I think more challenging for me as a Council Member to prepare for the
meeting. I think it also results in additional questions that maybe could be very simply
answered in a brief executive summary. So, either a future meeting topic to discuss this
as a Council or perhaps that's something that you and Council Member Borton can talk
about first or collectively.
De Weerd: And we certainly can. I think some things are updates and they are
gathering data clear up to the -- your update and it's -- it's an information only thing. So,
they are not asking for any decisions. But certainly Councilman Borton and I can have
a discussion about that.
Item 11: Executive Session
Meridian City Council
April 10, 2018
Page 71 of 72
A. Per Idaho State Code 74-206(1)(b): To consider the evaluation,
dismissal or disciplining of, or to hear complaints or charges
brought against, a public officer, employee, staff member or
individual agent; 74-206(1)(c): To acquire an interest in real
property which is not owned by a public agency; 74-206(1)(d):
To consider records that are exempt from disclosure as
provided in Chapter 1, Title 74, Idaho Code; 74-206(1)(f): To
communicate with legal counsel for the public agency to
discuss the legal ramifications of and legal options for
pending litigation, or controversies not yet being
litigated but imminently likely to be litigated and 74-206(1)(j):
To consider labor contract matters authorized under section 67-
2345A [74-206A](1)(a) and (b), Idaho Code.
De Weerd: Okay. With that said, do I have a motion to adjourn into Executive Session?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I would move we go into Executive Session pursuant to 74-206 -- all of them
just about. 1(b)(c)(d)(f) --
De Weerd: (g).
Borton: -- (a) -- (a) and (b).
Cavener: Second.
De Weerd: Do you know what you just seconded?
Cavener: I do know what I just --
De Weerd: Okay. Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (6:59 p.m. to 9:03 p.m.)
De Weerd: I would entertain a motion to come out of Executive Session.
Milam: So moved.
Meridian City Council
April 10, 2018
Page 72 of 72
Little Roberts: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
De Weerd: Do I have a motion to adjourn?
Milam: So moved.
Little Roberts: Second.
De Weerd: All those in favor?
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 9:03 P.M.
(AUD40-RECOR
ATTEST:
C. JAY COLES
ILE OF THESE PROCEEDINGS)Ll
(/
TUe Q DATE APPROVED
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Adjourned at 9:03pm
All materials presented at public meetings shall become property of the
City of Meridian. Any one desiring accommodation for disabilities related to
doc uments and/or hearing, please c ontact the City Clerk's Office at 888-
4433 at least 48 hours prior to the public meeting.
City Council Meeting
April 10, 2018
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 4A
Project/File Number: Proclamation
Item Title:
Crime Victims' Rights Week
Meetina Notes
The Office of the Mayor
P R O C L A M A T I O N
WHEREAS, Idahoans are the victims of nearly 17,000 crimes each year, affecting individuals,
and communities;
WHEREAS, providing victims with knowledge of their rights and available services further
strengthens their ability to recover by restoring a sense of self-empowerment;
WHEREAS, a multidisciplinary response, involving collaboration among victim service
professionals, criminal justice officials, legal professionals, medical and mental
health providers, and community leaders is essential to reach and serve all
victims—especially those who are marginalized, have disabilities, or live in
remote locations;
WHEREAS, Crime Victims’ Rights Week, April 8-14 2018, provides an opportunity to
recommit to ensuring that all victims of crime are afforded their rights;
WHEREAS, the city of Meridian is dedicated to strengthening victims and survivors in the
aftermath of crime, building resilience in our communities and our victim
responders, and working for justice for all victims and survivors.
THEREFORE, I, Mayor Tammy de Weerd, do hereby proclaim April 8th through April 14th,
2018 as
Crime Victims’ Rights Week
in the City of Meridian and encourage the citizens to support local efforts to provide help and healing to
the victims of crimes.
Dated this 10th day of April, 2018. ___________________________________________
Tammy de Weerd, Mayor
Joe Borton, City Council President
Luke Cavener, City Council Vice-President
Anne Little Roberts, City Council
Genesis Milam, City Council
Ty Palmer, City Council
Treg Bernt, City Council
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 5A
Project/File Number:
Item Title:
Preakness Sanitary Sewer Easement
Meetina Notes
9 APPROVED
ADA COUNTY RECORDER Christopher D. Rich 2018-032311
BOISE IDAHO Pgs=5 CHE FOWLER 04/12/2018 09:05 AM
CITY OF MERIDIAN, IDAHO NO FEE
SANITARY SEWER EASEMENT
THIS INDENTURE, made this � day of" i 20 1?-) M � � ��- ) the
parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County,
Idaho, the party of the second part, and hereinafter called the Grantee;
WITNESSETH:
WHEREAS, the Grantors desire to provide a sanitary sewer right-of-way across the premises
and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be
constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipeline from time to time by
the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and
other good and valuable consideration, the Grantors do hereby give, grant and convey unto
the Grantee the right-of-way for an easement for the operation and maintenance of a sewer
line over and across the following described property:
(SEE ATTACHED EXHIBIT A and B)
The easement hereby granted is for the purpose of construction and operation of a sanitary
sewer line and their allied facilities, together with their maintenance, repair and replacement
at the convenience of the Grantee, with the free right of access to such facilities at any and
all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs or performing other maintenance, Grantee shall restore the area of
the easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this easement that was placed there in violation
of this easement.
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
Sewer Main Easement REV. 08/15/16
reckk�re -*-,;
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the Grantee that should any part of the
right-of-way and easement hereby granted shall become part of, or lie within the boundaries
of any public street, then, to such extent, such right-of-way and easement hereby granted
which lies within such boundary thereof or which is a part thereof, shall cease and become
null and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
lawful right to convey said easement, and that they will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
GRANTOR:
lr�
Address
Sec•
STATE OF IDAHO )
) ss
County of Ada )
On this day of 20 / before me, the undersigned, a Notary
Public in and for said State, personally appeared v and
%�P,,�1J av
kn�ov�m� r identified to me to be thF 4t,aifd /
respectively, of the Gog3tw iz tha executed the within instrument, and
acknowledged to me that such corporation executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year fist above written.
r,�•+
RowN
"MUC, Pub C, State ofIdo
My Cosnmfst w Exom Nov. 28, 2020
Sewer Main Easement
XV A(�J A—t��--
N A Y PUBLIC OR IDAHO
Residing at:
Commission Expires: / - a
REV. 08/15/16
GRANTEE: CITY OF MERIDIAN
Tammy de W era, Mayor
At6st by &ay Coles, City Clerk
QoaPZE1) AUGvst
_ Cily of w
& A IDIAN�-
IDANO
SEAL ')
Approved By City Council On: L( / /0 ( C; o
STATE OF IDAHO )
ss
County of Ada )
On this day of 1 , 20L!�_, before me, the undersigned, a Notary
Public in and for said State, personally appeared TAMMY DE WEERD and C.JAY COLES
known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and
who executed the within instrument, and acknowledged to me that the City of Meridian executed
the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and
year first above written.
••..sees'•
OTA
(S AU)OF
's•�tSaj9 �°t1B1. 0:
NOTARY PUBLIC FOR IDAHO
Residing at: "M4JUA,(,aItc) Lb
Commission Expires:
Sewer Main Easement REV. 08/15/16
Prcay-nea,
EXHIBIT 'A"
Description For
CITY OF MERIDIAN SEWER EASEMENT
PREAKNESS SUBDIVISION
A portion of the NE 1/4 of the NW 1/4 of Section 25, Township 3 North, Range
1 West, Boise Meridian, Ada County, Idaho being more particularly described as
follows:
Commencing at the W1/16 corner of said Section 25, from which the N1/4
corner of said Section 25 bears South 89057'57" East, 1320.16 feet,
thence South 20044'08" East, 566.12 feet to the REAL POINT OF
BEGINNING;
thence South 39°23'10" East, 21.17 feet;
thence South 50036'50" West, 20.00 feet;
thence North 39023'10" West, 27.03 feet;
thence 20.97 feet along the arc of a non -tangent curve to the left, said curve
having a radius of 55.00 feet, a central angle of 21'50'35" and a long chord of 20.84
feet which bears North 66056'48" East to the REAL POINT OF BEGINNING.
!7729
BASIS OF BEARING
589'57'57"E 2640.17'
23 24 24 W 1/16 _ W. VICTORY ROAD _ _ 1/4 24
26 25 1320.01 25 p:_ — — — 1320.16' _ _ _
25
W. CONTENDER ST.
dv
10 40 160
0-20 60 320
SCALE: 1 " = 80'
RPOB
S39'23'10"E
21.17'
S50'36'50"W
20.00'
CURVE TABLE
CURVE
RADIUS
LENGTH
CHORD DIST.
CHORD BRG.
DELTA
C1
55.00
20.97
20.84
N66'56'48"E
21'50'35"
IDAHO EXHIBIT 'B' DRAWING FOR JOB NU.
»
TEwATERTDnvERST. CITY OF MERIDIAN SEWER EASEMENT
SUI1
SUITE 130 SHEEETT N N0.
SURVEY MERIDIAN, IDAHO 83842 PREAKNESS SUBDIVISION 1
(208) 846.8570
GROUP, LLC LOCATED IN THE NE A OF THE NWA OF SECTION 25, T.3N., RAW., DWG. DATE
B.M., ADA COUNTY, IDAHO 3/29/2018
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 5B
Project/File Number:
Item Title:
Pond Subdivision Easement
Meetina Notes
F1 APPROVED
ADA COUNTY RECORDER Christopher D. Rich 2018-032308
BOISE IDAHO Pgs=5 CHE FOWLER 04/12/2018 09:04 AM
CITY OF MERIDIAN, IDAHO NO FEE
Proiect Name Subdivision): o
sanitary Sewer & Woter Main Easement Number:
Identify this Easement by sequential number if Project contains
more than one easement of this type.
( See Instructions for additional informadon).
SANITARY SEWER AND WATER MAIN EASEMENT 't (�
THIS Easement Agreement, made this ItIday of , 20 12) between G A''^ P"` } t. J
("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee");
WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way
across the premises and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer and water is to be provided for through underground
pipelines to be constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time
by the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and
other good and valuable consideration, the Grantor does hereby give, grant and convey
unto the Grantee the right-of-way for an easement for the operation and maintenance of
sanitary sewer and water mains over and across the following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of sanitary
sewer and water mains and their allied facilities, together with their maintenance, repair
and replacement at the convenience of the Grantee, with the free right of access to such
facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee,
it's successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs or performing other maintenance, Grantee shall restore the area
of the easement and adjacent property to that existent prior to undertaking such repairs
and maintenance, However, Grantee shall not be responsible for repairing, replacing or
restoring anything placed within the area described in this easement that was placed there
in violation of this easement.
THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
Sanitary Sewer and Water Main Easement REV. 03/26/2018
purposes stated herein.
THE GRANTOR covenants and agrees with the Grantee that should any part of the right-
of-way and easement hereby granted shall become part of, or lie within the boundaries of
any public street, then, to such extent, such right-of-way and easement hereby granted
which lies within such boundary thereof or which is a part thereof, shall cease and
become null and void and of no further effect and shall be completely relinquished.
THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized
and possessed of the aforementioned and described tract of land, and that Grantor has a
good and lawful right to convey said easement, and that Grantor will warrant and forever
defend the title and quiet possession thereof against the lawful claims of all persons
whomsoever.
THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's
successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind.
IN WITNESS WHEREOF, the said parties of the first pant have hereunto subscribed their
signatures the; day and year first herein above written.
GRANTOR:
►w�ry coKfA" We --
STATE OF IDA O )
ss
County of Ada )
This record„ was acknowledged before /me on (date) by
f72Mf< (name of individual), [complete the following if signing in a
Qrepresentative ca acJ]ty, ori�sstrike the f llowin� ,i� st����,t,ng in an individual capacity] on
a behalf of�GLI !Su l� ameµif eriti ' behalf of hom record was
executed), in the following representative capacity: (type
of authority such as officer or trustee)
(stamp)
My g4mmission Expires:
JAME FRANK
NOTARY PUBLIC
STATE OF IDAHO pee9 in: Nampa, ID
23
Sanitary Sewer and Water Main Easement EXPireh
25/ 06/2018
GRANTEE: CITY OF MERIDIAN
r0�,-TED AUGl�
2 �
Tammy d Wee ayor c uy Of w
�E IDIANt. -
� IDAHO
xl SEAL
st by ay Coles, City Clerk `�2rFA
STATE OF IDAHO, )
. ss.
County of Ada )
This record was acknowledged before me on4-Ib�c01'? (date) by Tammy de Weerd
and C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City
Clerk, respectively.
••.(.v�tampl•
•� -
• V"�" ER-w�'��`'•' ature
Notar Si a LUGi
opL�
My Commission Expires:
ease.....
Sanitary Sewer and Water Main Easement REV. 03/26/2018
POI
C-'�_H-Ir3 1 "f\"
DESCRIPTION FOR
SEWER AND WATER MAIN EASEMENT
POND SUBDIVISION
A portion of Government Lot 4 of Section 6, Township 3 North, Range 1 East, Boise
Meridian, Meridian, Ada County, Idaho, more particularly described as follows:
Commencing at the NW corner of said Section 6 from which the West 1/4 corner of said
Section 6 bears South 00°17'20" West, 2658.34 feet;
thence along the West boundary line of said Section 6 South 00"17'20" West, 654.49
feet;
thence leaving the said West boundary line North 90000'00" East, 465.60 feet to the
REAL POINT OF BEGINNING;
thence South 89°42'40" East, 30.00 feet;
thence South 00"17'20" West, 206.45 feet;
thence 36.55 feet along the arc of a non -tangent curve to the right, said curve having a
radius of 150.00 feet, a central angle of 13°57'41" and a long chord which bears North 73°27'10"
West, 36.46 feet;
thence North 27°51'32" East, 10.81 feet;
thence North 00°17'20" East, 186.66 feet to the REAL POINT OF BEGINNING.
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EXHIBIT "Pj" FOR
MERIDIAN SEWER AND WATER MAIN EASEMENT
POND SUBDIVISION
LOCATED IN THE NW 1/4 OF THE NW 1/4 OF SECTION 6, T.3N., RAE., B.M.,
MERIDIAN, ADA COUNTY, IDAHO
JOB N0.
13-059
SHEET NO.
1
AWG. DATE
4/2/2018
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 5C
Project/File Number: H-2018-0015
Item Title: Fall Creek Meadows No. 2
Final Order for Fall Creek Meadows No. 2 (H-2018-0015) by Thomas Coleman, Toll ID I, LLC located South of
W. Overland Rd. and East of S. Linder Rd.
Meetina Notes
u✓
APPRONEO
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR FALL CREEK MEADOWS SUBDISION NO.2 – FP H-2018-0015
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: MARCH 27, 2018
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF FORTY THREE
(43) SINGLE-FAMILY
RESIDENTIAL BUILDING LOTS
AND THREE (3) COMMON LOTS
ON 14.81 ACRES OF LAND IN THE
R-8 ZONING DISTRICT FOR FALL
CREEK MEADOWS SUBDIVISION
NO. 2
BY: THOMAS COLEMAN
APPLICANT
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CASE NO. H-2018-0015
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on March 27, 2018 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING FALL CREEK MEADOWS
SUBDIVISION No. 2, LOCATED IN THE NW1/4 OF SECTION 24,
TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF
MERIDIAN, ADA COUNTY, IDAHO, 2018, HANDWRITTEN DATE:
Meridian City Council Meeting Agenda April 10, 2018 – Page 18 of 156
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR FALL CREEK MEADOWS SUBDISION NO.2 – FP H-2018-0015
Page 2 of 3
02/12/2018, BY CARL PORTER, PLS, SHEET 1 OF 9,” is conditionally
approved subject to those conditions of Staff as set forth in the staff report to the
Mayor and City Council from the Planning and Development Services divisions
of the Community Development Department dated March 27, 2018, a true and
correct copy of which is attached hereto marked “Exhibit A” and by this reference
incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the Cit y Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Meridian City Council Meeting Agenda April 10, 2018 – Page 19 of 156
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the
Ar r)'L '2018.
low
By:
PQ05tp�TED AL, V de W er
o Mayor, City of Meridian
Attest:
('ity of w
E IDIAN
IDAHO
1 g 't
4ZE7 A L
C.J Col "�
City Clerk yr��G�lhn roFAS J v
day of
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City Attorney.
By: awkwlx.t
Dated: q -/0190[y
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR FALL CREEK MEADOWS SUBDISION NO.2 — FP H-2018-0015
Page 3 of 3
Exhibit A
Fall Creek Meadows Subdivision No.2 H-2018-0015 PAGE 1
STAFF REPORT
MEETING DATE: March 27, 2018
TO: Mayor and City Council
FROM: Josh Beach, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: H-2018-0015 – Fall Creek Meadows Subdivision No. 2
I. APPLICATION SUMMARY
The applicant, Thomas Coleman, Toll ID I, LLC, has applied for final plat (FP) approval of 43 single-
family residential building lots and 3 common lots on 14.81 acres of land in an R-8 (medium-density
residential) zoning district. This is the second and final phase of Fall Creek Meadows Subdivision.
II. STAFF RECOMMENDATION
Staff recommends approval of the Fall Creek Meadows Subdivision No. 2 final plat based on the
analysis provided below in Section V.
III. PROPOSED MOTION
Approval
I move to approve File Number H-2018-0015 as presented in the staff report for the hearing date of
March 27, 2018, with the following modifications: (Add any proposed modifications.)
Denial
I move to deny File Number H-2018-0015, as presented during the hearing on March 27, 2018, for
the following reasons: (You should state specific reasons for denial.)
Continuance
I move to continue File Number H-2017-0015 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The subject property is located south of W. Overland Road and east of S. Linder Road, in the
west ½ of Section 24, T. 3N., R. 1W.
B. Applicant:
Coleman Homes, LLC
3103 W. Sheryl Drive, Suite 100
Meridian, Idaho 83642
C. Owner:
Toll ID I, LLC
250 Gibraltar Road
Horsham, PA 19044
Meridian City Council Meeting Agenda April 10, 2018 – Page 21 of 156
Exhibit A
Fall Creek Meadows Subdivision No.2 H-2018-0015 PAGE 2
D. Representative:
Kristi Watkins, JUB Engineers, Inc.
250 S. Beechwood Ave. Suite 201
Boise, Idaho 83642
V. STAFF ANALYSIS
The proposed final plat depicts 43 building lots and 3 common/other lots on 14.81 acres of land in an
R-8 zoning district. The gross density of the proposed subdivision is 2.9 dwelling units (d.u.) per acre
with a net density of 3.81 d.u. per acre. The average property size is 11,445 square feet (s.f.). All of
the lots proposed in this phase are for single-family detached homes and must comply with the
dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-6. Staff has reviewed the
proposed plat and found it in compliance with the aforementioned dimensional standards.
Two pedestrian pathways are proposed; on Lot 17 and Lot 27, Block 5 as amenities within this phase
along with 1.48 acres of common open space as depicted on the landscape plan. Detached sidewalks
with 8-foot wide parkways are proposed within the development.
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat in accord with the requirements listed in UDC 11-6B-3C.2. The number of buildable lots is the
same as shown on the preliminary plat. Because the number of buildable lots did not increase and the
amount of common open space is consistent with what was originally approved, staff finds the
proposed final plat in substantial compliance with the approved preliminary plat.
VI. SITE SPECIFIC CONDITIONS
1. Applicant shall meet all terms of the approved annexation (AZ-05-064; Development Agreement
Inst. No. 106151232 and 2016-067643) and preliminary plat (H-2016-0009).
2. The applicant shall obtain the City Engineer’s signature on the final plat by April 5, 2018; or
apply for a time extension in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat prepared by JUB Engineers, Inc., dated February 12, 2018 by Michael S. Byrns is
approved with the following changes:
a) Note #5 includes the incorrect DA instrument number. The applicant shall modify the
plat note to include the correct DA instrument numbers (Development Agreement Inst.
No. 106151232 and 2016-067643).
b) In note #10, the applicant shall include the ACHD license agreement instrument number.
c) In easement note #6, the applicant shall include the applicable ACHD instrument number.
5. The landscape plan prepared by Jensen Belts Associates, dated January 19, 2018, is approved as
shown.
6. All fencing installed on the site must comply with the fencing plan depicted on the landscape
plan, the conditions in this report, and with the standards listed in UDC 11-3A-6 and 11-3A-7. If
permanent fencing does not exist at the subdivision boundary, temporary construction fencing to
contain debris shall be installed around this phase prior to release of building permits for this
subdivision.
7. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does
not relieve the Applicant of responsibility for compliance.
Meridian City Council Meeting Agenda April 10, 2018 – Page 22 of 156
Exhibit A
Fall Creek Meadows Subdivision No.2 H-2018-0015 PAGE 3
8. Prior to the issuance of any new building permit, the property shall be subdivided in accordance
with the UDC.
9. A street light plan is required to be submitted as a stand-alone plan pursuant to section 6-7 of the
2016 City of Meridian Design Standards. On a preliminary review, the spacing appears to meet
the requirements with the exception of W. Coastal Drive..
10. Applicant shall be required to pay their pro-rata share of the outstanding balance of the August
24, 2007, 27-inch Sanitary Sewer Reimbursement Agreement, recorded as Ada County
Instrument Number 108124038, prior to signature on the final plat.
VII. GENERAL REQUIREMENTS
1. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer
mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set forth in
UDC 11-5C-3B.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
6. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior
to final plat signature. This surety will be verified by a line item cost estimate provided by the
owner to the City. The applicant shall be required to enter into a Development Surety Agreement
with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,
cash deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
Meridian City Council Meeting Agenda April 10, 2018 – Page 23 of 156
Exhibit A
Fall Creek Meadows Subdivision No.2 H-2018-0015 PAGE 4
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4B.
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development plan
set for approval, which must include the location of any existing street lights. The contractor’s
work and materials shall conform to the ISPWC and the City of Meridian Supplemental
Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility
Coordinator at 898-5500 for information on the locations of existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to signature of the final plat by the City Engineer.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
Meridian City Council Meeting Agenda April 10, 2018 – Page 24 of 156
Exhibit A
Fall Creek Meadows Subdivision No.2 H-2018-0015 PAGE 5
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment
procedures and inspections.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
V. EXHIIBITS
A. Vicinity Map
B. Approved Preliminary Plat (dated: 1/13/16)
C. Proposed Final Plat (dated: 2/12/18)
D. Proposed Landscape Plan (dated: 1/19/18)
Meridian City Council Meeting Agenda April 10, 2018 – Page 25 of 156
Exhibit A
Fall Creek Meadows Subdivision No.2 H-2018-0015 PAGE 6
Exhibit A – Vicinity Map
Meridian City Council Meeting Agenda April 10, 2018 – Page 26 of 156
Exhibit A
Fall Creek Meadows Subdivision No.2 H-2018-0015 PAGE 7
Exhibit B – Approved Preliminary Plat (dated: 1/13/16)
Meridian City Council Meeting Agenda April 10, 2018 – Page 27 of 156
Exhibit A
Fall Creek Meadows Subdivision No.2 H-2018-0015 PAGE 8
Exhibit C: Proposed Final Plat (dated: 2/12/18)
Meridian City Council Meeting Agenda April 10, 2018 – Page 28 of 156
Exhibit A
Fall Creek Meadows Subdivision No.2 H-2018-0015 PAGE 9
Exhibit D –Proposed Landscape Plan (dated: 1/19/18)
Meridian City Council Meeting Agenda April 10, 2018 – Page 29 of 156
Exhibit A
Fall Creek Meadows Subdivision No.2 H-2018-0015 PAGE 10
Meridian City Council Meeting Agenda April 10, 2018 – Page 30 of 156
Exhibit A
Fall Creek Meadows Subdivision No.2 H-2018-0015 PAGE 11
Meridian City Council Meeting Agenda April 10, 2018 – Page 31 of 156
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 5D
Project/File Number: H-2018-0014
Item Title: Goddard Creek
Final Order for Goddard Creek by McMillan Storage, LLC Located at 2780 W
McMillan
Meetina Notes
ur APPROVED
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR GODDARD CREEK SUBDISION – FP H-2018-0014
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: MARCH 27, 2018
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF TWO (2)
COMMERCIAL BUILDING LOTS
AND ONE (1) COMMON LOT ON
12.406 ACRES OF LAND IN THE C-
C AND R-4 ZONING DISTRICTS
FOR GODDARD CREEK
SUBDIVISION
BY: MCMILLAN STORAGE, LLC
APPLICANT
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CASE NO. H-2018-0014
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on March 27, 2018 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING GODDARD CREEK SUBDIVISION,
LOCATED IN THE SE1/4 OF THE SW ¼ OF SECTION 26, TOWNSHIP 4
NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA
COUNTY, IDAHO, 2018, HANDWRITTEN DATE: 2/20/2018, BY ROB
Meridian City Council Meeting Agenda April 10, 2018 – Page 33 of 156
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR GODDARD CREEK SUBDISION – FP H-2018-0014
Page 2 of 3
O’MALLEY, PLS, SHEET 1 OF 3,” is conditionally approved subject to those
conditions of Staff as set forth in the staff report to the Mayor and City Council
from the Planning and Development Services divisions of the Community
Development Department dated March 27, 2018, a true and correct copy of which
is attached hereto marked “Exhibit A” and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the Cit y Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
Meridian City Council Meeting Agenda April 10, 2018 – Page 34 of 156
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
f7
By action of the City Council at its regular meeting held on the day of
D ►L , 2018.
By:
Tammy de We'd
PQoRpTEDgV, Mayor, City of Meridian
Attest:
�7v of
w
S E IDygN
IDAHO
C.Ja oles SEALA.
City Clerk yTF
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City Attorney.
By:
Dated: � `[ b 0,01\2
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR GODDARD CREEK SUBDISION — FP H-2018-0014
Page 3 of 3
Exhibit A
Goddard Creek Subdivision (H-2018-0014) PAGE 1
STAFF REPORT
MEETING DATE: March 27, 2018
TO: Mayor and City Council
FROM: Josh Beach, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Goddard Creek Subdivision (H-2018-0014)
I. APPLICATION SUMMARY
The applicant, McMillan Storage, LLC, has applied for final plat (FP) approval of one commercial
building lot, one residential lot and one (1) other lot on approximately 12.41 acres of land in the C-C
and R-4 zoning district.
II. STAFF RECOMMENDATION
Staff recommends approval of the Goddard Creek Subdivision final plat application subject to the
conditions noted in Sections VI and VII below. These conditions shall be considered in full, unless
expressly modified or deleted by motion of the City Council.
III. PROPOSED MOTION
Approval
I move to approve File Number H-2018-0014 as presented in the staff report for the hearing date of
March 27, 2018, with the following modifications: (Add any proposed modifications.)
Denial
I move to deny File Number H-2018-0014, as presented during the hearing on March 27, 2018, for
the following reasons: (You should state specific reasons for denial.)
Continuance
I move to continue File Number H-2018-0014 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located at 2780 W. McMillan Road, in the southwest ¼ of Section 26, Township 4
North, Range 1 West. (Parcel #: S0426347150)
B. Owner(s):
Gibson Family Revocable Living Trust McMillan Storage, LLC
P.O. Box 88 701 St. George Road
Notus, ID 83656 Danville, CA 94526
C. Applicant:
McMillan Storage, LLC
701 St. George Road
Exhibit A
Goddard Creek Subdivision (H-2018-0014) PAGE 2
Danville, CA 94526
D. Agent:
T-O Engineers (Caleb LaClair)
332 N. Broadmore Way, Suite 101
Nampa, ID 83687
V. STAFF ANALYSIS
The proposed final plat depicts one commercial building lot, one residential lot and one (1) other lot
on 12.41 acres of land, zoned C-C and R-4. The two lots within the development comply with the
dimensional standards of the C-C and R-4 zoning districts. Staff has reviewed the proposed plat and
found it in compliance with the aforementioned dimensional standards. Staff is currently processing a
Certificate of Zoning Compliance and Administrative Design Review for the storage facility. The
residential lot may be further subdivided in the future or develop with office uses per the approved
PUD.
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat. Because the number of buildable lots is the same number approved with the preliminary plat,
staff deems the final plat to be in substantial compliance with the approved preliminary plat as
required by UDC11-6B-3C.2.
VI. SITE SPECIFIC CONDITIONS
1. Applicant shall meet all terms of the approved annexation (AZ-02-010), rezone, comprehensive
plan map amendment, conditional use permit, and preliminary plat (H-2017-0007 and
development agreements (Inst. No. 2017-090760 and 103012598).
2. The applicant shall be required to obtain a Certificate of Zoning Compliance prior to applying for
a building permit.
3. The applicant has until July 25, 2019 to obtain City Engineer’s signature on the final plat or apply
for a time extension in accord with UDC 11-6B-7.
4. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
5. The final plat prepared by T-O Engineers, dated February 20, 2018 by Rob O’Malley shall be
revised as follows:
a) Include the instrument # and note referencing the ACHD license agreement instrument
number.
b) Include the instrument # referencing the fact that the subdivision is subject to development
agreement instrument numbers #2017-090760 and #103012598.
c) The applicant shall provide a 25-foot landscape buffer along the McMillan Road frontage of
Lot 2, Block 1 in a common lot landscape easement. The applicant shall provide a note on
the final plat indicating who is to maintain the easement area and the common lot.
d) Lot 2, Block 1 does not have direct lot access to McMillan Road. Access for this lot shall be
from W. Apgar Creek Lane.
6. The landscape plan prepared by T-O Engineers, dated 11/14/2017 shall be revised as follows:
a) The landscape buffers are required along both the C-C and R-4 pieces (Parcel Numbers
S0426347155 and S0426357170) and shall meet the requirements of UDC 11-3B-7.
Exhibit A
Goddard Creek Subdivision (H-2018-0014) PAGE 3
b) Per UDC 11-3B-7(5), a maximum of 10 feet of gravel will be allowed in the right-of-
way, the remainder shall be landscaped with lawn or other vegetative ground cover.
6. The applicant shall provide fencing around the 25-foot landscape buffer along the north
boundary.
7. All fencing shall be installed in accordance with UDC 11-3A-7.
8. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does
not relieve the Applicant of responsibility for compliance.
9. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from
the United States Postal Service stating that the applicant has received approval for the location of
mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information.
10. Prior to signature on the final plat by the City Engineer, the applicant shall obtain street name
approval through the Ada County Assessor’s Office.
11. Street lights are required to be on a stand-alone drawing pursuant to section 6-7 of the City of
Meridian 2016 Design Standards. Street lights are required on the portion of McMillan Road that
will be constructed with this development. These street lights shall be metered and can be either
Type 1 or Type 2 street lights in accordance with drawing 6C of the Meridian Design Standards.
VII. GENERAL REQUIREMENTS
1. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer
mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set fo rth in
UDC 11-5C-3B.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
6. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior
to final plat signature. This surety will be verified by a line item cost estimate provided by the
owner to the City. The applicant shall be required to enter into a Development Surety Agreement
with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,
cash deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
Exhibit A
Goddard Creek Subdivision (H-2018-0014) PAGE 4
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4B.
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development plan
set for approval, which must include the location of any existing street lights. The contractor’s
work and materials shall conform to the ISPWC and the City of Meridian Supplemental
Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility
Coordinator at 898-5500 for information on the locations of existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
Exhibit A
Goddard Creek Subdivision (H-2018-0014) PAGE 5
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to signature of the final plat by the City Engineer.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment
procedures and inspections.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year -round
source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available, a single-point
connection to the culinary water system shall be required. If a single -point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
VIII. EXHIBITS
A. Vicinity Map
B. Approved Preliminary Plat (dated:6/12/17)
C. Proposed Final Plat (dated: 2/20/18)
D. Proposed Landscape Plan
Exhibit A
Goddard Creek Subdivision (H-2018-0014) PAGE 6
Exhibit A – Vicinity Map
Exhibit A
Goddard Creek Subdivision (H-2018-0014) PAGE 7
Exhibit B – Approved Preliminary Plat (dated: 6/12/17)
Exhibit A
Goddard Creek Subdivision (H-2018-0014) PAGE 8
Exhibit C – Proposed Final Plat (dated 2/20/18)
Exhibit A
Goddard Creek Subdivision (H-2018-0014) PAGE 9
Exhibit D –Proposed Landscape Plan
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 5E
Project/File Number:
Item Title:
AP Invoices for Payment 4/11/18 - $1,754,917.37
Meetina Notes
U✓ kPPROWD
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund A-1 STAMP & MABEL'S LABELS 43803004/New commissioner's name plate 30.00
01 General Fund A-1 STAMP & MABEL'S LABELS Name Badges for Commissioners J.Wilson, J.Sullivan,
J.Peters
30.00
01 General Fund A-1 STAMP & MABEL'S LABELS Name plate, name badge S Lam, wall name holder
Facilities
30.00
01 General Fund ACEM FY18 3rd Quarter ACEM Emer Mngt Executive Council
Dues
4,054.88
01 General Fund ADVANCE AUTO PARTS 2 Shocks Returned & Purchase of 2 Upgraded Shocks
for Trk#13
39.78
01 General Fund ADVANCE AUTO PARTS Light Bulbs for Trailer, Lic# A15457 - Qty 2 15.46
01 General Fund ADVANCED SYSTEMS GROUP 18-0285 Veeam Backup & Replication Enterprise for
VMware-Pub
22,968.00
01 General Fund ALICE HENKE Instructor Fee - Zumba Gold, Qty 3 - 3/6/18-3/20/18 28.80
01 General Fund APPARATUS EQUIPMENT & SERVICE,
INC.
220/handheld lights for fire investigations, qty 2 181.00
01 General Fund AUTOMATIC RAIN CO DBA HORIZON Round Up Spray for All Parks - Qty 1 89.00
01 General Fund BIG VALLEY SUPPLY Spray & Fertilizer Injection Quills for Fertilization - Qty 155.25
01 General Fund BLUE CROSS OF IDAHO April 2018 Blue Cross Insurance 307,827.02
01 General Fund BPA HEALTH, INC.EAP, March 2018, 463 Employees 1,369.28
01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, cleaner, liners, detergent - qty4 96.17
01 General Fund BRADY INDUSTRIES, LLC.220/truck wash, liners, towels, toilet paper, St. 5 - Qty
4
172.93
01 General Fund BRIGHT IDEAS LIGHTING COMPANY Replaced 2 Lamps & 2 Ballasts in Lanark Shop Exterior
Lights
311.00
01 General Fund BSN SPORTS, INC.Softball Equipment - Diamond Pump - Qty 1 124.86
01 General Fund CDW GOVERNMENT Xplore USB Keyboard by iKey 365.00
01 General Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 03/18 872.76
01 General Fund CHRIS SIEMS Per Diem, C. Siems, Pre-Employment Background
Investigation,
76.50
01 General Fund CITY OF BOISE FIRE DEPARTMENT 220/CPR-AED Cards, City Training, CPR program qty 6 102.00
01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - March 2018 12.56
01 General Fund DELTA DENTAL PLAN OF IDAHO Delta Dental, April 2018, #0133-0000 19,261.10
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Light Bulbs for Kleiner Park Bollards & Outlet Cover -
Qty10
197.53
01 General Fund EMERGENCY RESPONDERS HEALTH
CENTER
18-0128 220/Prev Health exams
Shaul,Smith,Stear,Walstad,W
4,075.00
01 General Fund ENCORE DEVELOPMENT LLC Partial Release Perf Surety-2017-0101, Hastings Sub
No3
39,923.18
01 General Fund ERS, EMERGENCY RESPONDER
SERVICES, INC.
Install Equipment in SWAT Van Unit# 37 158.00
Date: 4/6/18 11:23:06 AM Page: 1Meridian City Council Meeting Agenda April 10, 2018 – Page 48 of 156
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund ERS, EMERGENCY RESPONDER
SERVICES, INC.
Radio & Siren Connection Repairs for Unit # 128 315.49
01 General Fund ESP PRINTING & MAILING Postage for Summer 2018 Activity Guide - Qty 10,433 2,962.97
01 General Fund FASTENAL COMPANY 220/25 toggle bolts for installation of new fitness equip 23.87
01 General Fund FASTENAL COMPANY 220/anchors & drill bits to install new fitness equip -
qty3
43.72
01 General Fund FIRE STATION OUTFITTERS 220/3 solid wood cabinets, 3 night stands, BC
Bedroom St. 1
3,406.00
01 General Fund GLASS DOCTOR 220/MF042, windshield repair 85.00
01 General Fund HOME DEPOT CREDIT SERVICES 220/fir strip to install new fitness equip 10.09
01 General Fund HOME DEPOT CREDIT SERVICES 220/hardware & paint to install fitness equip - qty 5 25.49
01 General Fund HOME DEPOT CREDIT SERVICES 220/hardware for installation of fitness equip - qty 28 77.00
01 General Fund HOME DEPOT CREDIT SERVICES 220/replacement sawsall blades, equip mtnc, qty 3 44.91
01 General Fund HOME DEPOT CREDIT SERVICES 5Gal Bucket for Softball Equipment - Qty 5 16.25
01 General Fund HOME DEPOT CREDIT SERVICES Padlock - Qty 7 13.79
01 General Fund IDAHO CENTENNIAL AGA Registration, 4 Employees, AGA Spring 2018 Prof Dev
Training
1,320.00
01 General Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards for Chris Johnson 46.25
01 General Fund IDAHO POWER 2200136188, Parks Power March 2018 12,643.56
01 General Fund IDAHO POWER Fire Department Power - March 2018 2,117.95
01 General Fund IDAHO PRESS-TRIBUNE Notice of PH 3/20/18 on Clerks, Recreation, Parks Fees 139.90
01 General Fund IDAHO TRANSPORTATION
DEPARTMENT
Exempt License Plates for 2018 SRTC Trailer, Vin#
029110
23.00
01 General Fund IMPACT PEST SERVICES Pest Control for K9 Bldg 49.00
01 General Fund IMPACT PEST SERVICES Pest Control PD Admin Bldg 139.00
01 General Fund IMPACT PEST SERVICES Vole Control @ Ten Mile Overpass, 3/14/18 250.00
01 General Fund INTERNATIONAL SOCIETY OF FIRE
SERVICE INSTRUCTORS
220/IFSI Annual dues for K. Fedrizzi - Apr 2018 to Apr
2019
125.00
01 General Fund JAG TOOL & EQUIPMENT RENTAL Kubota Tractor Rental for Kleiner Community Garden
Tilling
248.00
01 General Fund JOURNAL EMERGENCY MEDICAL SVCS 220/#121637, JEMS subscription July 2018 to July
2019
20.00
01 General Fund KENDALL FORD OF MERIDIAN 220/MF030, oil change 56.75
01 General Fund KENDALL FORD OF MERIDIAN 220/replace O2 sensor, troubleshoot phone sync,
multipt insp
315.06
01 General Fund KENDALL FORD OF MERIDIAN Oil Change for Unit # 162 48.35
01 General Fund L.N. CURTIS AND SONS 220/structure boots, size 11.5 - qty 1 pair 400.01
01 General Fund LOWE'S Credit for Sales Tax on Orig Inv# 01384 (0.38)
01 General Fund LOWE'S Sand Mix - Qty 80 lbs 6.63
Date: 4/6/18 11:23:06 AM Page: 2Meridian City Council Meeting Agenda April 10, 2018 – Page 49 of 156
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund LS REFEREEING 18-0311, Basketball Officiating 3/5/18-3/19/18 - Qty
49 Game
2,670.50
01 General Fund M.D. WILLIS, INC.18-0044, Stenographic Services for Council & P&Z-
March 2018
2,922.00
01 General Fund MADDYN HOMES LLC Release Surety-2016-0109, Birkdale Estates Sub,
Remaining La
3,914.68
01 General Fund MALLORY SAFETY AND SUPPLY LLC 18-0315 220/8 thermal imaging cameras & 8 truck
chargers
11,644.40
01 General Fund MASTERCARD MC City#2, #0588, 3/30/18 Statement -712.89
01 General Fund MASTERCARD MC City#8, #0786, 3/30/18 Statement -1,698.75
01 General Fund MASTERCARD MC Com-Dev, #0851, 2/28/18 Statement -(41.80)
01 General Fund MASTERCARD MC Pay City#4, #0554, 3/30/18 Statement 3,924.39
01 General Fund MASTERCARD MC Pay City#6, #0810, 3/30/18 Statement 2,397.20
01 General Fund MASTERCARD MC Pay City#9, #0794, 3/30/18 Statement 3,965.70
01 General Fund MASTERCARD MC Pay Clerks, #0521, 3/30/18 Statement 356.42
01 General Fund MASTERCARD MC Pay Com-Dev, #0851, 3/30/18 Statement 1,373.86
01 General Fund MASTERCARD MC Pay Fire#2, #0745, 3/30/18 Statement 489.25
01 General Fund MASTERCARD MC Pay Fire#3, #0752, 3/30/18 Statement 2,064.14
01 General Fund MASTERCARD MC Pay Fire#4, #0760, 3/30/18 Statement 1,633.10
01 General Fund MASTERCARD MC Pay Fire#5, #0869, 3/30/18 Statement 417.72
01 General Fund MASTERCARD MC Pay HR, #0539, 3/30/18 Statement 2,395.00
01 General Fund MASTERCARD MC Pay IT#11, #0570, 3/30/18 Statement 7,729.31
01 General Fund MASTERCARD MC Pay Legal, #0802, 3/30/18 Statement 96.70
01 General Fund MASTERCARD MC Pay Mayor#1, #0703, 3/30/18 Statement 65.99
01 General Fund MASTERCARD MC Pay Mayor#2, #0711, 3/30/18 Statement 334.30
01 General Fund MASTERCARD MC Pay Mayor#3, #0729, 3/30/18 Statement 3,225.41
01 General Fund MASTERCARD MC Pay Parks#1, #0844, 3/30/18 Statement 174.26
01 General Fund MASTERCARD MC Pay Parks#2, #0828, 3/30/18 Statement 53.84
01 General Fund MASTERCARD MC Pay Parks#3, #0836, 3/30/18 Statement 1,110.23
01 General Fund MASTERCARD MC Pay PD#2, #0612, 3/30/18 Statement 4,700.23
01 General Fund MASTERCARD MC Pay PD#3, #0620, 3/30/18 Statement 822.00
01 General Fund MASTERCARD MC Pay PD#4, #0638, 3/30/18 Statement 2,451.91
01 General Fund MASTERCARD MC Pay PD#5, #4951, 3/30/18 Statement 728.37
01 General Fund MASTERCARD MC Pay PD#6, #0653, 3/30/18 Statement 391.31
01 General Fund MASTERCARD MC Pay PD#7, #0661, 3/30/18 Statement 1,006.90
01 General Fund MASTERCARD MC Pay PD#8, #0679, 3/30/18 Statement 230.52
01 General Fund MASTERCARD MC Pay PD#9, #7062, 3/30/18 Statement 333.39
01 General Fund MASTERCARD MC PW#1, #0687, 3/30/18 Statement -46.35
01 General Fund MERIDIAN TROPHY 220/2 retirement plaques, Rod Shaul & Howard Miller 222.36
01 General Fund MUNICIPAL EMERGENCY SVCS 220/3 sets of turnouts, 3 coats & 3 pants 6,298.32
Date: 4/6/18 11:23:06 AM Page: 3Meridian City Council Meeting Agenda April 10, 2018 – Page 50 of 156
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund MUSIC CENTER STUDIOS Instructor Payment - Drumline, 3/2/18-3/23/18, Qty 4 160.00
01 General Fund NATIONAL TESTING NETWORK 220/Annual firefighter testing & recruitment services,
3/1
1,500.00
01 General Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance - April 2018 704.00
01 General Fund NEW YORK LIFE INSURANCE COMPANY New York Life Insurance - April 2018 799.36
01 General Fund NFPA 220/Joint membership & NFPA Code Sub. remainder
prorated
1,575.00
01 General Fund NFPA 220/Life safety code book & handbook, qty 2 241.48
01 General Fund NORTHWEST FIRE FIGHTERS
BENEFITS TRUST
Acct# 52, NW Fire Fighters Trust Insurance - April
2018
101,708.96
01 General Fund O'CONNOR PAINTING 220/paint bay ceiling at St. 3 2,575.00
01 General Fund OFFICE DEPOT, INC.220/badge holders & paper - qty 2 30.03
01 General Fund OFFICE DEPOT, INC.Legal Paper - Qty 1 Ream 14.04
01 General Fund OFFICE DEPOT, INC.MAC IPG Artist Info Sign Holders - Qty 2 12.98
01 General Fund OFFICE DEPOT, INC.Tape & Paper - Qty 8 92.73
01 General Fund OXARC, INC.220/Medical oxygen, qty 9 cylinders 43.60
01 General Fund PAUL'S MERIDIAN STINKER Diesel Fuel for Truck#9 Slip Tank - Qty 97.4 Gal 291.17
01 General Fund PAUL'S MERIDIAN STINKER Super Unleaded Fuel for Gas Gans & Truck #5 - Qty
34.9 Gal
100.04
01 General Fund PAUL'S MERIDIAN STINKER Unleaded Fuel for Fleet Truck#14 - Qty 27.4 Gal 69.80
01 General Fund PAUL'S MERIDIAN STINKER Unleaded Fuel for Fleet Truck#18 - Qty 29.8 Gal 77.00
01 General Fund PAUL'S MERIDIAN STINKER Unleaded Fuel for Truck #15 - Qty 29.3 Gal 80.97
01 General Fund PAUL'S MERIDIAN STINKER Unleaded Fuel for Truck#30 - Qty 25.5 Gal 71.51
01 General Fund PAUL'S MERIDIAN STINKER Unleaded Fuel for Truck#9 - Qty 28 Gal 75.29
01 General Fund PLATT ELECTRIC SUPPLY Lenses for Light Fixtures in Men's Room - Qty 2 57.46
01 General Fund PLATT ELECTRIC SUPPLY Light bulbs CH 13.44
01 General Fund POWER SYSTEMS WEST 200/Generator Maintenance on Model#
GGFE-7065496, 3/2/18
200.00
01 General Fund POWER SYSTEMS WEST 220/Generator Maintenance for Model# G30F1, 3/1/18 268.80
01 General Fund POWER SYSTEMS WEST 220/Generator Maintenance on Model# 349975010,
3/1/18
268.70
01 General Fund POWER SYSTEMS WEST 220/Generator Maintenance on Model# GGFE-5743,
3/2/18
200.00
01 General Fund POWER SYSTEMS WEST 220/Generator Maintenance on Model# NL55FJG4,
3/1/18
343.77
01 General Fund PROBUILD 220/sheetrock, training supplies - qty 4 47.00
01 General Fund PROBUILD 220/unit of OSB for training 200.00
01 General Fund QUALITY TRAILER SALES New Trailer, Vin# 029110 7,250.00
01 General Fund REVVED UP MOTORSPORTS Front Tire for Unit # 523 203.00
Date: 4/6/18 11:23:06 AM Page: 4Meridian City Council Meeting Agenda April 10, 2018 – Page 51 of 156
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund SHANNON LIND Instructor Fee - Gentle Movement Stretch, Qty 5-
3/7-21/18
84.00
01 General Fund SIMPLEX GRINNELL 18-0034, service 3/20/18, Fire/Sprinkler inspect Old CH 652.05
01 General Fund SOUTHERN COMPUTER WAREHOUSE Kensington BlackBelt Rug Case Surface Pro 33.25
01 General Fund SPECIALTY CONSTRUCTION SUPPLY Tree Marking Tape - Qty 4 Rolls 7.60
01 General Fund STUDIO A Logo Design for Main Street Market 750.00
01 General Fund SW IDAHO FIRE & EMS CHIEFS
ASSOCIATION
220/Cost share for instructor fee, training Risk
Management
1,909.00
01 General Fund SYNCB/AMAZON 220/2 Blackout Curtains & 2 rods, BC Bedroom, St. 1 67.96
01 General Fund SYNCB/AMAZON 220/2 large chair mats for Captains office, St. 4 & St. 5 498.70
01 General Fund SYNCB/AMAZON 220/2 Light bulbs 6.99
01 General Fund SYNCB/AMAZON 220/4 pk lightbulbs & 2 lamps for BC Bedroom, St. 1 55.45
01 General Fund SYNCB/AMAZON 220/Janitorial,blind wand,curtains,rod,laundry
hamper-qty23
276.21
01 General Fund SYNCB/AMAZON 220/lamp for BC Bedroom 22.99
01 General Fund SYNCB/AMAZON Credit for 2-Cycle Injector Lubricant - Qty 3 (535.47)
01 General Fund TOTAL SYSTEM SERVICES Data aire repair replace pump and fittings, serv
2/19-2/23
3,676.88
01 General Fund TOTAL SYSTEM SERVICES Replaced split system HVAC 7,035.00
01 General Fund TROUT JOUSTERS Core & Tourism 'snip-it' videos editing&delivery 2,900.00
01 General Fund USSSOA 18-0282, 18-0310, Volleyball Officiating
3/12/18-3/16/18 -
1,593.04
01 General Fund USSSOA 18-0282,Volleyball Officiating Games 3/5/18-3/9/18 -
Qty 100
2,182.25
01 General Fund USSSOA 18-0310, Volleyball Officiating, 3/19/18-3/23/18 - Qty
58 Ga
1,265.71
01 General Fund VARSITY FACILITY SERVICES 18-0013, 3/15/18, Monthly Janitorial service all
locations
16,110.74
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00001 Data, 02/21/18-03/20/18 1,032.08
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00002 Cellphones - 2/21/18-3/20/18 7,251.76
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00003 Mobile Devices - 2/21/18-3/20/18 88.83
01 General Fund VISION SERVICE PLAN 30 044489 0001, VSP April 2018 3,950.80
01 General Fund WAXIE SANITARY SUPPLY 18-0191, 35 Enmotion dispensers 1,731.79
01 General Fund WEIDNER & ASSOCIATES 220/PPE-Turnouts, 2 coverall with attached hood 208.53
01 General Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Insurance - April 2018 4,781.95
01 General Fund WW GRAINGER, INC 220/batteries for SCBA equip - qty 3 17.49
01 General Fund ZAMZOW'S, INC 220/baled straw for training burns - qty 2 12.98
Date: 4/6/18 11:23:06 AM Page: 5Meridian City Council Meeting Agenda April 10, 2018 – Page 52 of 156
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund ZAMZOW'S, INC 220/Baled straw for training burns - qty 4 25.96
01 General Fund ZONES APC Rack Bracket Black (pack of 2) for NetShelter 4
post ope
32.50
01 General Fund ZONES Double Cell/LTE Connecting Via SMA Double WiFi
Connecting Vi
190.00
01 General Fund ZONES Zagg Rugged Book Pro Keyboard & Folio Case, Backlit,
Bluetoo
187.25
Total 01 General Fund 677,479.02
07 Impact Fund SYNCB/AMAZON Reservation Boards for Parks - Qty 3 368.85
Total 07 Impact Fund 368.85
20 Grant Fund
governmental
MASTERCARD MC Com-Dev, #0851, 2/28/18 Statement -5.00
Total 20 Grant Fund
governmental
5.00
55 Capital Projects PLATT ELECTRIC SUPPLY Data Cable Connectors for Lobby Remodel - Qty 10 88.00
Total 55 Capital Projects 88.00
60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Ink Pad for Stamp - Qty 1 7.50
60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Name plate, name badge S Lam, wall name holder
Facilities
20.00
60 Enterprise Fund ACEM FY18 3rd Quarter ACEM Emer Mngt Executive Council
Dues
4,054.87
60 Enterprise Fund ADA COUNTY HIGHWAY DISTRICT 18-0212,ACHD Pine
Replacement,Meridian-Locust,Const 3/20/18
311,045.20
60 Enterprise Fund AL CHRISTY Per Diem, A. Christy, Principles of Engineering Project
Mgmt
206.50
60 Enterprise Fund ALL AMERICAN INSURANCE Notary bond for Gina Harris 50.00
60 Enterprise Fund AMERICAN PUBLIC WORKS ASSOC CPII Certification Exam, P. Cotton, 5/21/18-5/24/18 300.00
60 Enterprise Fund APSCO, INC.18-0231,WRRF Headworks Pump Factory Witness
Testing 3/13/18
116,573.70
60 Enterprise Fund APWA ROCKY MOUNTAIN CHAPTER Registration, A. Erickson, 2018 RMC APWA Conference,
Boise I
225.00
60 Enterprise Fund BEMONI ALIDJANI Refund, 3669075804, Wat/Sew/Trash, 1739 S
Goldsmith Ave, Cus
25.90
Date: 4/6/18 11:23:06 AM Page: 6Meridian City Council Meeting Agenda April 10, 2018 – Page 53 of 156
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund BHS SPECIALTY CHEMICALS 18-0038 Ferric Chloride (48,200#)8,242.20
60 Enterprise Fund BHS SPECIALTY CHEMICALS 18-0055 Defoam it 2,640.00
60 Enterprise Fund BLUE CROSS OF IDAHO April 2018 Blue Cross Insurance 123,069.19
60 Enterprise Fund BOISE VALLEY COMMONS Release Future Sewer & Water Ext Deposit, Destination
Sub#2,
23,780.61
60 Enterprise Fund BPA HEALTH, INC.EAP, March 2018, 463 Employees 431.79
60 Enterprise Fund BROWN & CALDWELL 17-0335,18-0284,WRRF Headworks Exp,Eng service
12/29-1/25/18
28,367.54
60 Enterprise Fund BROWN & CALDWELL 18-0284,WRRF Headworks Upgrades,Eng.services
1/26-2/22/18
34,508.12
60 Enterprise Fund CBH HOMES Refund, 9901097501, Dumpster, 2760 E Fairview Ave,
Dumpster
108.13
60 Enterprise Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 03/18 652.64
60 Enterprise Fund CH2M HILL ENGINEERS, INC 17-0384,WRRF Headworks Upgrades,Eng services thru
2/28/18
494.13
60 Enterprise Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - March 2018 26.99
60 Enterprise Fund CIVIL SURVEY CONSULTANTS FY18 Water Consulting services 2/1-2/28/18 625.00
60 Enterprise Fund COLE INDUSTRIAL, INC.Boiler gasket repair kit (10pc kit) - Qty 2 801.72
60 Enterprise Fund CSS GROUP Digline/Translore Monthly Service Fee 2/1/18-2/28/18 185.00
60 Enterprise Fund DAHLE CONSTRUCTION 18-0183,Water Main Ext,Amity/Linder,Const services
2/28/18
224,640.57
60 Enterprise Fund DAVID & ELIZABETH MCKENZIE Refund, 4701011002, Wat/Sew/Trash, 3339 S Caleb
Way, Custome
43.47
60 Enterprise Fund DAVID & IRENE HUARD Refund, 3669029002, Wat/Sew/Trash, 2246 S
Weimaraner Way, Cu
23.72
60 Enterprise Fund DELTA DENTAL PLAN OF IDAHO Delta Dental, April 2018, #0133-0000 6,748.40
60 Enterprise Fund ENCORE DEVELOPMENT LLC Partial Release Perf Surety-2017-0101, Hastings Sub
No3
64,669.71
60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business cards for Leslea Basterrechea 46.25
60 Enterprise Fund IDAHO POWER 2202131047, WWTP Power - March 2018 45,764.41
60 Enterprise Fund IDAHO POWER 2204228288, Water Power March 2018 28,246.22
60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power - Liftstations - March 2018 3,262.28
60 Enterprise Fund IDAHO PRESS-TRIBUNE Legal Notice for Sole Source for Hach Flow Meter Equip
& Ser
62.10
60 Enterprise Fund IDEAL PROPERTY OPTIONS, LLC.Refund, 3535146602, Wat/Sew/Trash, 3110 E Beamer
Ct, Title C
84.91
60 Enterprise Fund INSTRUMENT TECHNOLOGIES INC.Calibration of flow meters around plant 2,133.00
60 Enterprise Fund INSTRUMENT TECHNOLOGIES INC.Calibration of gas detectors at digester 4 & 5, gas
booster
1,080.00
60 Enterprise Fund INSTRUMENT TECHNOLOGIES INC.Calibration of gas meters in S & N Black Cat lift stations 540.00
Date: 4/6/18 11:23:06 AM Page: 7Meridian City Council Meeting Agenda April 10, 2018 – Page 54 of 156
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund IRWA Registration, C. Green, Emerging Trends & Safety
Class, Cald
120.00
60 Enterprise Fund JEANNE SHAW Refund, 2485011502, Wat/Sew/Trash, 1314 N Delaney
Way, Title
32.03
60 Enterprise Fund JERRIE HAMMONS Refund, 0704153203, Wat/Sew/Trash, 4740 N Stream
Pl, Custome
50.80
60 Enterprise Fund JUB ENGINEERS 18-0104,On Call Modeling&Master Plan services
12/31-2/3/18
6,009.50
60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Bearings to rebuild pump 2 at S. Black Cat lift st (2 qty)737.29
60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Bearings to repair pump 1 & 2 at S. Black Cat lift
station
1,402.48
60 Enterprise Fund KANAKATTACK Refund, 9901099301, Dumpster, 499 S Main St,
Customer Made
157.03
60 Enterprise Fund KRISTINA KEITH Per Diem, K. Keith, Principles of Engineering Project
Mgmt T
265.50
60 Enterprise Fund LITHIA FORD LINCOLN OF BOISE Labor to repair ficm in CCTV Van 1 984.17
60 Enterprise Fund LYTLE SIGNS, INC 6 U-top stakes for yard sign PW Expo 18.00
60 Enterprise Fund MARCEL & JEANNE LINDNER Refund, 1910171902, Wat/Sew/Trash, 2736 N Betula
Ave, Owner
27.19
60 Enterprise Fund MASTERCARD MC City#2, #0588, 3/30/18 Statement -25.00
60 Enterprise Fund MASTERCARD MC City#7, #0778, 3/30/18 Statement -336.03
60 Enterprise Fund MASTERCARD MC Pay Water, #0547, 3/30/18 Statement 1,188.28
60 Enterprise Fund MASTERCARD MC Pay WW, #0596, 3/30/18 Statement 937.40
60 Enterprise Fund MASTERCARD MC PW#1, #0687, 3/30/18 Statement -1,738.24
60 Enterprise Fund MASTERCARD MC PW#2, #0695, 3/30/18 Statement -3,195.90
60 Enterprise Fund MINUTEMAN, INC.Keys for Jeff Whiton 8.85
60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Socket adapter & sanding disk adapter (3 qty)26.97
60 Enterprise Fund MURRAYSMITH INC 17-0091,Water Ext.Amity & Linder,Eng service thru
2/28/18
1,347.50
60 Enterprise Fund MURRAYSMITH INC 17-0141,Water Master Plan,Eng service thru 2/28/18 9,712.00
60 Enterprise Fund MURRAYSMITH INC 18-0192,Infiltration Monitoring services thru 2/28/18 2,995.00
60 Enterprise Fund NAPA AUTO PARTS Nylon rope, battery cable, battery cable terminal for
Camel
87.54
60 Enterprise Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance - April 2018 144.00
60 Enterprise Fund O'REILLY AUTO PARTS Carb cleaner & seafoam cleaner (2 qty)13.48
60 Enterprise Fund O'REILLY AUTO PARTS Heat shrink for stock 12.99
60 Enterprise Fund O'REILLY AUTO PARTS Starter fluid for stock (2 qty)6.98
60 Enterprise Fund OFFICE DEPOT, INC.Desk Chairs for P. Latta & New Desk in MUBS - Qty 2 599.98
60 Enterprise Fund PLATT ELECTRIC SUPPLY Indicator light, hand-off-auto, selector switch to be 61.49
Date: 4/6/18 11:23:06 AM Page: 8Meridian City Council Meeting Agenda April 10, 2018 – Page 55 of 156
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund RIVERSIDE, INC.Seals to rebuild pump 1 & 2, sewage @ Whitestone lift
st
527.82
60 Enterprise Fund ROBERT & SUZANNE MARTIN Refund, 1842183802, Wat/Sew/Trash, 2145 N Dixie
Ave, Custome
93.03
60 Enterprise Fund SAMUEL BRANCH Refund, 2595090204, Wat/Sew/Trash, 4144 W Hearst
St, Custome
32.03
60 Enterprise Fund SLHS SERVICE AREA Vaccines for Tim Norman 70.00
60 Enterprise Fund SYNCB/AMAZON Cups & dawn dish soap (3 pks)27.58
60 Enterprise Fund SYNCB/AMAZON Returned inverter because it didn't work-orig
inv#3909851
(196.12)
60 Enterprise Fund TILMANT 2003 IRREVOCABLE TRUST Refund, 3737388602, Wat/Sew/Trash, 2203 S Alaska
Way, Custom
27.89
60 Enterprise Fund TIMOTHY PEERY Refund, 4420021501, Wat/Sew/Trash, 673 W Riodosa
Dr, Custome
35.33
60 Enterprise Fund VARSITY FACILITY SERVICES 18-0013, 3/15/18, Monthly Janitorial service all
locations
1,715.17
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
272508216-00001 Modem for Sys Emergency -
2/24/18-3/23/18
18.33
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00001 Data, 02/21/18-03/20/18 1,384.22
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00002 Cellphones - 2/21/18-3/20/18 2,413.47
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00003 Mobile Devices - 2/21/18-3/20/18 122.07
60 Enterprise Fund VISION SERVICE PLAN 30 044489 0001, VSP April 2018 1,504.40
60 Enterprise Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Insurance - April 2018 2,843.35
60 Enterprise Fund WILLIAM EMRICH Refund, 9901100301, Dumpster, 647 E Broadway Ave,
Dumpster A
37.95
60 Enterprise Fund XYLEM WATER SOLUTIONS USA, INC Washers, hex nut & head bolt for Flyght
mixers-stock(48 qty)
191.59
60 Enterprise Fund ZIKRET & SEVALA SULJIC Refund, 2047102602, Water/Sewer/Trash, 4362 E
Belfast Bay Dr
100.00
Total 60 Enterprise Fund 1,076,976.50
Report Total 1,754,917.37
Date: 4/6/18 11:23:06 AM Page: 9Meridian City Council Meeting Agenda April 10, 2018 – Page 56 of 156
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 7A
Project/File Number:
Item Title:
Mayor's Youth Advisory Council Update
Meetina Notes
MARCH 2018
UPDATE
Presented By: Additional Sponsors:
First Interstate Bank &
Kathy Chambers – State Farm
Mark Thornton
•‘ I Heart Treasure Valley’
•Serving the Community
GUEST SPEAKER
OFFICE OF HIGHWAY SAFETY - PSA
•TVYSS PSA Competition
•Recorded voice work for new PSA
•‘Engaged Driving’ initiative – SHIFT!
MYAC - NLC
Congressional Cities Conference
March 10-14
NATIONAL
LEAGUE OF CITIES
Reliable Infrastructure
•Roads
•Water treatment/sewer
system
•Broadband
•Skilled workforce
TAKEAWAYS
•How to create and deliver an effective elevator pitch
•School to prison pipeline
•Grassroots advocacy tips & tricks
•Diversity
•Effects of gentrification
•Drug/opioid epidemic
PARTICIPATORY BUDGETING
PROJECT
•City Council approved to
continue – THANK YOU!
•Workgroup forming to
complete project
•Update in May
POINTE OF HOPE RUN – SAT. MAY 5TH!
Njj OF HOSE
Dedicated to Camille Anne Freese
REGISTRATION:
Register early
(QR Code below)
or
Day -of at 9:45 am
Mr.- ;�:0
May S. 2018
Julius M. Kleiner Memorial Park
1900 N. Records Ave
Meridian
x:45 am -
Rac
2 Miles
GUEST SPEAKER
Matt McCarter
Director at Idaho State
Dept. of Education
VOLUNTEERS:
Volunteers needed!
Contact Collin Freese
for more information
WEAR YOUR
COLORFUL
Questions? I TUTU'S!
T_ Collin Freese - gocodisefreeseC gmail.com
❑■ Jodi St -Martin - jst-martin@)meridiancity.org
_ Idaho FLEET FEET
Suicide
Preventio
AV00"`Hotline
c
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 7B
Project/File Number:
Item Title:
2018 Environmental Excellence Awards
Meeting Notes
I /
Meridian City Council Meeting Agenda April 10, 2018 – Page 59 of 156
(2)
&ompliance and Other Matters
As part of obtaining reasonable assurance about whether MDC
s financial statements are free from
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. +owever, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
3urpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance
and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal
control or on compliance. This report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly,
this communication is not suitable for any other purpose.
Boise, Idaho
November 29, 2017
Meridian City Council Meeting Agenda April 10, 2018 – Page 113 of 156
Meridian City Council Meeting Agenda April 10, 2018 – Page 60 of 156
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 7C
Project/File Number:
Item Title:
Meridian Development Corporation Annual Report
Meetina Notes
Meridian City Council Meeting Agenda April 10, 2018 – Page 62 of 156
PAGES 3-5 ---Letter from Meridian Development Corporation Chairman of the Board
PAGE 6 ---Board of Commissioners
PAGE 7 ---Board of Commissioner Meetings
PAGE 8---Downtown Urban Renewal District
PAGE 9 ---Downtown Investment, Transportation and Pedestrian Connectivity
PAGE 10 ---Downtown Investment, Nine Mile Floodplain
PAGE 11---Downtown Investment and Partnership, 139 East Idaho Avenue
PAGE 12 ---Downtown Investment and Partnership, 723 North Main Street
PAGE 13---Downtown Investment Partnership, Main and Broadway Project
PAGE 14 ---Downtown Partnership, unBound
PAGE 15---Downtown Partnership, Treasure Valley Children’s Theatre
PAGE 16 ---Downtown Partnership, Downtown Tree Replacement Program
PAGE 17---Downtown Partnership, Meridian Historical Walking Tour
PAGE 18 ---Downtown Partnership, Concerts on Broadway
PAGE 19---Downtown Partnership, Meridian Youth Farmers Market
PAGES 20-22 ---Ten Mile Urban Renewal District
PAGE 23---Looking Ahead to 2018
PAGE 24 ----In Conclusion
APPENDIX A ---MDC Fiscal Year 2017 Annual Audit
2MDC 2017 Annual Report
Meridian City Council Meeting Agenda April 10, 2018 – Page 63 of 156
Dear Meridian Stakeholder -
Strategic planning, public and private partnerships, and fiscal conservatism continue to be the
guiding principles for all Meridian Development Corporation projects and policies.
As the Meridian Development Corporation [MDC] Urban Renewal Downtown District enters the
final third of its 24-year existence, we can see the progress that has been made to revitalize the
heart of our city, but we can also see what is unfinished. As you will note in the project
descriptions included in our Annual Report, we continue to work on the long-term economic
development of our downtown through public partnerships with the City of Meridian, Ada
County Highway District [ACHD], the West Ada School District and the Meridian Library District.
We have started partnerships with private entities to develop townhomes on 2.5-Street, as well
as the Main and Broadway block as a live/work destination, along with the potential lease with
Union Pacific Railroad [UPRR] for the property on the south side of Broadway between Main and
East Third Street for additional downtown parking.
One of our major projects during 2017 was the development of the plan and the finalization of
financing for the MDC portion of the Pine Avenue streetscape project. When completed in October
2018, pedestrian sidewalks, bike lanes, historic lighting, and streetscape amenities will make
Pine Avenue a multi-use thoroughfare in the heart of our city and a grand entrance into our
downtown. Through prudent fiscal planning over the course of several years, MDC saved a
portion of our annual funding to pay for this important project.
Another project that demonstrates our partnership with the City of Meridian and ACHD is the
addition of sidewalks for pedestrian safety along Carlton Avenue adjacent to the Cole Valley
School property. When completed, the sidewalks will provide a safe way for pedestrians,
especially children going to and from Cole Valley and Meridian Elementary School, to walk
safely to and from school and activities. We look forward to adding more sidewalks in our MDC
residential areas as funds become available.
3MDC 2017 Annual Report
Meridian City Council Meeting Agenda April 10, 2018 – Page 64 of 156
In order to support economic development in the downtown core, MDC continues to partner
and fund operating agreements for the West Ada School District Historic Walking Tour,
Concerts on Broadway, the weekly Farmers Market during the summer months, as well as
Meridian Art Week and other community activities.
MDC is also pleased to work cooperatively with the Meridian Downtown Business Association
[MDBA] to support activities for our downtown and to address business and property owner
concerns. We also work in close contact with the Meridian Chamber of Commerce to identify
business concerns and needs.
Partnerships are always about people. Mayor Tammy and our City Council work to make
downtown redevelopment and growth a priority for all Meridian citizens and for this we are
truly grateful. Representatives from ACHD and West Ada School District have been
supporters of our downtown and participate in any needed discussions to clarify goals and
implementation of projects. A special thanks to the MDBA for actively promoting downtown
businesses and cultural activities. We especially thank President Nick Grove for his
leadership of MDBA during the past year. Nick has also guided the Meridian Library District’s
unBound location on Main Street to prominence in changing the concept of a library from being
strictly book sharing to being a technology destination as well. Treasure Valley Children’s
Theater continues to grow and adapt as a resource for children and adults in the Meridian
community.
While we have more steps to take during the final eight years of MDC downtown district, we
know that we have already taken many steps. 2018 will see more projects developed and
coming to fruition. The MDC Downtown District may be drawing to a conclusion, but the MDC
Ten Mile Urban Renewal District is just beginning. As you drive in the area of the City
between I-84, Ten Mile Road and Franklin Road, you can see the area grow and develop as a
commercial, retail, and live/work hub for our city. Major companies such as Ameriben,
Paylocity, Brighton Corporation and Horrocks Engineers are building and inhabiting major
facilities with high wage jobs for our citizens.
4MDC 2017 Annual Report
Meridian City Council Meeting Agenda April 10, 2018 – Page 65 of 156
Thanks to everyone who work every day to make Meridian the great city that it is. We are
proud of our progress. We are proud of our history. We are most proud of the feeling of
community in all that we do.
In conclusion, I would like to offer a special thanks to our 2017 MDC Board of Commissioners:
Dave Winder, Nathan Mueller, Keith Bird, Mayor Tammy de Weerd, Rob McCarvel, Steve
Vlassek, Rick Ritter, and Diane Bevan for their volunteer service. We also thank former
Commissioners Jim Escobar and Callie Zamzow as they stepped down during 2017 from their
Commissioner roles. Also, a special thank you to our Administrator Ashley Squyres and Legal
Counsel Todd Lakey for their outstanding work to implement our policy resolutions. And,
thank you to everyone who has supported downtown development.
Sincerely,
Dan Basalone
2017 MDC Chairperson
5MDC 2017 Annual Report
Meridian City Council Meeting Agenda April 10, 2018 – Page 66 of 156
A nine member Board of Commissioners makes up the Meridian Development
Corporation. The Commissioners are appointed by the Meridian Mayor and City Council
for rotating three-year terms.
2017 LEADERSHIP:
v Dan Basalone –Chairman
v Dave Winder –Vice Chairman
v Nathan Mueller –Secretary/Treasurer
2017 BOARD MEMBERS:
v Meridian Mayor Tammy de Weerd
v Meridian City Council President Keith Bird
v Diane Bevan
v Steve Vlassek
v Rob McCarvel
v Rick Ritter
Our acknowledgment and thanks to outgoing MDC Board Members in 2017:
Former Chairman Jim Escobar and Former Commissioner Callie Zamzow
6MDC 2017 Annual Report
Meridian City Council Meeting Agenda April 10, 2018 – Page 67 of 156
The MDC meetings are scheduled for the second Wednesday of the month at 7:30am and
the fourth Wednesday of the month at 4:00pm unless otherwise publicly noticed.
Meetings are held at Meridian City Hall located at 33 East Broadway Avenue in
Conference Room A on the first floor unless otherwise noted.
MDC has a variety of subcommittees focusing on specific projects and initiatives.
Stakeholder participation is not only welcomed, but actively encouraged. All board and
subcommittee meetings are open to the public and are posted at
www.meridiandevelopmentcorp.com.
For more information, please contact Ashley Squyres, MDC Administrator, at
meridiandevelopmentcorp@gmail.com or 208.477.1632.
7MDC 2017 Annual Report
Meridian City Council Meeting Agenda April 10, 2018 – Page 68 of 156
DOWNTOWN URBAN RENEWAL DISTRICT
8MDC 2017 Annual Report
Meridian City Council Meeting Agenda April 10, 2018 – Page 69 of 156
Through 2017, forward momentum continued with transportation and pedestrian connectivity initiatives in
Meridian’s Downtown District. Those investments include:
Pine Avenue Streetscape Improvements:
Pine Avenue is one of the key entrances into downtown Meridian and sets the stage for the look and feel as
one arrives. For the past few years, MDC has been working in partnership with the city of Meridian and
ACHD toward the redevelopment of Pine Avenue from Meridian Road to Locust Grove Road. Through
combined efforts, the design of the project was completed in 2017 and the project will begin construction in
2018. The project will include meeting vehicular, pedestrian, and cyclist needs in addition to incorporating
updated sewer, water, irrigation, fiber optic infrastructure, historic lighting, and landscaping within the
right-of-way.
West First Street Sidewalk Improvements:
MDC has financially partnered with ACHD to provide for the construction of sidewalks on both sides of
West First Street between South Broadway Avenue and Pine Avenue. As pedestrian connectivity and safety
is of utmost importance to MDC, this is an important pedestrian connection to Meridian Elementary School
on the northwest corner of Pine Avenue and Meridian Road. The project was designed in 2016 and
constructed in 2017.
Community Development Block Grant Funded Downtown Sidewalk Project Improvements:
MDC is the recipient of Community Development Block Grant dollars for Program Year 2016. These dollars
were allocated and used for the design of three blocks of sidewalk in a low to moderate income residential
area between Carlton Avenue and Pine Avenue in downtown Meridian. These funds provided 100% of the
design funding which was completed and approved by the city of Meridian and ACHD in 2017. MDC was
able to successfully partner with Cole Valley Christian School [CVCS] to obtain an additional 20-feet of
right-of-way on the north side of Carlton Avenue to allow for the widening and reconstruction of a
substandard road section as part of the overall construction. MDC has been awarded Program Year 2018
dollars for the construction portion of this project, and it is estimated completion of the project will occur in
Fall 2018.
9MDC 2017 Annual Report
Meridian City Council Meeting Agenda April 10, 2018 – Page 70 of 156
MDC 2017 Annual Report 10
Since 2011, MDC has been working diligently with our
partner agencies to address the FEMA-established Nine
Mile Floodplain that runs through a portion of our
downtown district, primarily between the Union Pacific
Railroad tracks and Franklin Road.
The main challenge for the properties in this area is that
most of the structures were constructed prior to the
floodplain being established, thereby causing challenges
for the property owners when renovating, attempting to
sell their properties, or carrying the burden of the
expense of floodplain insurance.
The federal government has been leading a remapping of
the Boise Watershed Basin, including the Nine Mile
Floodplain, since 2012. In 2016 and 2017, MDC
engaged a consultant to assist in the review of the new
draft floodplain map and its impact to downtown
Meridian. Based upon that impact to stakeholders, MDC
filed a formal appeal to FEMA contesting the draft maps
based upon their consultant’s professional analysis.
In late 2017, FEMA agreed to review the detailed
engineering calculations provided by MDC’s consultant
and to assist MDC and the city of Meridian with
additional floodplain analysis and modeling in 2018.
MDC will continue to work with its partners and FEMA
to bring the best possible results to the property owners
in this area of downtown Meridian.
Meridian City Council Meeting Agenda April 10, 2018 – Page 71 of 156
MDC 2017 Annual Report 11
The long-time downtown institution at 139 East
Idaho Avenue, known as Murri’s Electronics,
closed its doors in 2017. As many may recall in
Meridian history, the building originally opened
as a furniture store in 1913.
With its closing, the building has come full-
circle and opened as a new home furnishing
business named Coffee Paint Repeat. The new
business owner applied for a Façade
Improvement Grant through MDC in 2017.
As the property and the building had been in
disrepair for many years, the Board approved
the $1,000 grant request for the front façade
cleanup and new exterior paint.
The new paint was completed in the Fall of
2017 and has transformed the building from an
eyesore to inviting. The new tenant hopes to
apply for additional façade improvement dollars
once a clearer vision for the façade is finalized.
Meridian City Council Meeting Agenda April 10, 2018 – Page 72 of 156
MDC 2017 Annual Report 12
In 2017, a new women’s clothing store opened on
Main Street in Old Town. That Cute Little Boutique
has been a new and exciting draw for Meridian’s
historic downtown.
Due to the aging appearance of the building, the
business owner approached MDC with a Façade
Improvement Grant application for a new exterior
awning. The owner also indicated the awning would
provide relief from the sometimes harsh weather
elements.
The MDC Board agreed and approved the $525
grant request in the Summer of 2017, and the
awning was installed in early Fall 2017.
Meridian City Council Meeting Agenda April 10, 2018 – Page 73 of 156
MDC 2017 Annual Report 13
In 2016, after a formal Request for Proposal [RFP]
process, MDC entered into a Development
Agreement with Novembrewhiskey, LLC for the
phased development of the two structures located
at 703 and 713 North Main Street.
The developer and his team completed the design
and the construction documents for the first phase
of the project in mid-2017 and placed the project
out for bid.
Due to circumstances surrounding the current
construction climate, an opportunity to potentially
include additional properties into a larger
development, and a new partnership with a
developer who specializes in multi-family
residential units as part of a large-scale project,
Novembrewhiskey chose to evaluate all options
associated with the overall block.
It is envisioned there will be clarity surrounding the
project in early to mid-2018. The developer is
committed to proceeding forward with a project but
will request an extension of the Development
Agreement in early 2018 to ensure the right project
moves forward.
Meridian City Council Meeting Agenda April 10, 2018 – Page 74 of 156
MDC 2017 Annual Report 14
In the second full year of operation, unBound improved in many ways. The daily door count improved by 31% from 2016 and reference questions increased by 77% for a yearly tally of 9,692 questions. To help meet the growing public demand for services, an additional part-time staff was brought on to help with the 2 full-time and 3 part-time staff. The increased staffing allowed for more flexibility with schedules which in turn allowed for better planning and promotion of programs. These changes resulted in a program attendance increase of 17% with 2,015 program participants. The biggest program of 2017 was due to a grant the Meridian Library District was awarded by the American Library Association and Google. The grant was for $13,000 and allowed unBound to create a program targeted towards girls to teach design thinking concepts and web coding skills.
Through a steady number of outreach events throughout the community, unBound has worked to establish connections in the fields of STEAM education, business, virtual reality, and makerspaces. These outreach events have taken unBound into classrooms, parks, conferences, and group meetings. Not only have these opportunities allowed unBound to share about the program with people who are unfamiliar and it has also led to a great number of people visiting.
Some of the biggest changes implemented in 2017 include the addition of a laminator for large format prints, bikes that patrons can checkout for 7-days, two new virtual reality setups, and two new 3D printers capable of printing two materials at a time. Reservations for the Sound Studio have gradually increased as more people are coming to unBound to record their podcasts. The other rooms of unBound almost always have someone utilizing them and have been great for businesses, groups, and individuals looking for space to work on projects.
Meridian City Council Meeting Agenda April 10, 2018 – Page 75 of 156
MDC 2017 Annual Report 15
Since 2013, Treasure Valley Children’s
Theatre [TVCT] has utilized and
brought patrons to the MDC-owned
building at 703 North Main Street for
many youth acting and vocal classes
and performances.
MDC continued its partnership with
the TVCT through May 2017. Sadly,
this partnership ended last year due to
the forthcoming redevelopment of the
property; although MDC hopes that
TVCT will find a new home in
downtown Meridian as the organization
is an asset to the community.
Meridian City Council Meeting Agenda April 10, 2018 – Page 76 of 156
MDC 2017 Annual Report 16
As has been the case for over a decade,
MDC continued its annual contribution of
$25,000 towards a partnership with the City
of Meridian’s Parks and Recreation
Department for the replacement and
enhancement of downtown Meridian’s
streetscape.
The monies that MDC contributed in 2017
were utilized towards six new trees, new
tree grates, root barrier for the trees, and
the installation of each of the trees in
Meridian’s downtown.
MDC will continue its partnership with the
Meridian Parks and Recreation Department
in 2018.
Meridian City Council Meeting Agenda April 10, 2018 – Page 77 of 156
MDC 2017 Annual Report 17
The Meridian Historic Walking Tour continues to be a gem
to the City of Meridian. The tour began in 2014 and
expanded to include a North Tour phase in 2015.
The interactive experience allows an individual to
experience the past of a historic property not only through
interpretive signage but also through historic photos and
videos provided by an area expert. These videos paint a
colorful picture of Meridian’s early residents, and it is
through these stories that early Meridian comes to life.
In 2017, the Meridian Historic Preservation Commission
launched a mobile application allowing for an enhanced
tour experience.
Through a partnership and grant funded by MDC, an
estimated 1,300 third grade West Ada School District
students receive bussing to take the walking tour as part
of their curriculum. Also, the tour expanded to include
Meridian charter schools wishing to take part.
Connecting Meridian’s third graders with their past is
crucial to the development of a long-term love for history
and preservation in Meridian.
The walking tour has been a tremendous success and has
been praised by the parents, the students, the educators
and the community as a whole.
MDC will continue its sponsorship of the program in 2018.
Meridian City Council Meeting Agenda April 10, 2018 – Page 78 of 156
MDC 2017 Annual Report 18
In 2017, MDC contributed a $10,000 sponsorship
towards the annual Concerts on Broadway series
brought to the community by the Meridian Arts
Commission.
The events were heavily attended by the public. The
summer series provides concerts with local
performers and showcases up-and-coming young
local talent as the opening acts.
The 2017 season had four outstanding outdoor
concerts. The headlining acts included:
*Smooth Avenue Band
*High Street
*Jeffrey Castle and His Celtic Night Band
*Erin and Her Cello
MDC’s sponsorship of this special community event
will continue in 2018.
Meridian City Council Meeting Agenda April 10, 2018 – Page 79 of 156
MDC 2017 Annual Report 19
In 2017, MDC provided a $5,000 sponsorship to
the city of Meridian towards the second season of
the Meridian Youth Farmers Market. The market
ran from Dairy Days in June until the beginning of
September.
The second market season grew from the inaugural
season and included:
*6 adult vendors
*45 youth vendors
*20-36 total vendors on average per week
Extensive marketing was undertaken this year
through several methods, and the market saw
modest growth in public attendance.
In 2018, the market will no longer be known as a
youth market and will solicit more adult
participation.
MDC has committed to continuing its sponsorship
of the market through the 2018 season.
Meridian City Council Meeting Agenda April 10, 2018 – Page 80 of 156
TEN MILE URBAN RENEWAL DISTRICT
20MDC 2017 Annual Report
Meridian City Council Meeting Agenda April 10, 2018 – Page 81 of 156
MDC 2017 Annual Report 21
In 2016, the Meridian City Council authorized the creation of the Ten Mile Urban Renewal District.
In 2016 and 2017, Brighton Corporation, one of the District’s largest landowners, gained land use entitlements for a large, mixed-use development.
Ten Mile Creek located at the southeast corner of Franklin and Ten Mile Road on 55-acres and Ten Mile Crossing located at the northeast corner of I-84 and Ten Mile Road on 77-acres are both actively in horizontal development and vertical construction.
Ten Mile Creek:
Ten Mile Creek has developed the following phases thus far:
TM Creek No. 1 –8 buildable lots on 6.88 acres.
TM Creek No. 2 -10 buildable lots on 9.63 acres.
TM Creek No. 3 -1 buildable lot on 9.42 acres.Plans and plat are in process with an expected completion mid-summer 2018.
Phase 1 of the Ten Mile Creek Regional pathway will be completed in May 2018 with Phase 2 completing in Spring 2019.
Ten Mile Creek has vertical construction on the following projects:
Primary Health
Epic Car Wash
An 8,000sf Retail Building
240 Apartments
According to the developer, there are land options in process, which will bring additional vertical construction in late 2018.
Meridian City Council Meeting Agenda April 10, 2018 – Page 82 of 156
MDC 2017 Annual Report 22
Ten Mile Crossing:
Ten Mile Crossing has developed the following phases:
TM Crossing No. 1 –20 buildable lots on 38.65 acres.
TM Crossing No. 2 -5 buildable lots on 18.96 acres. Plans and plat are in process with an expected completion May 2018.
Ten Mile Crossing has vertical construction on the following projects:
AmeriBen Building –79,000 square feet complete and 100% occupied
Paylocity Building –127,000 square feet with a completion date of June 2018.
Brighton Building –77,000 square feet with a start in April 2018 and completion anticipated for February 2019.
According to the developer, there are additional building plans in process. However, timing will be dependent upon future users.
Meridian City Council Meeting Agenda April 10, 2018 – Page 83 of 156
2018 for MDC also includes the following projects and initiatives not already mentioned:
Union Pacific Railroad [UPRR]: With ProBuild’s desired consolidation of their operations
to the properties east of East Third Street, MDC intends to pursue a lease with UPRR for the
property on the south side of Broadway Avenue between Main and East Third. The lease
would be for additional public parking in downtown Meridian.
Legislative Efforts: MDC will continue to work with the legislative community to ensure
the protection of urban renewal agencies and their ability to provide public investment into
strategic target areas in order to encourage additional investment by the private sector.
Streetscape Program: MDC will continue to work in collaboration with the city of
Meridian and downtown business and property owners on the streetscape priorities for
downtown. MDC will continue to work on block by block transformations that include:
street trees; historic lighting; and construction or reconstruction of sidewalks and bike
lanes where feasible.
Downtown Parking and Transportation: MDC will continue working with stakeholders
to determine: on-going, short-term and long-term goals for downtown parking. A goal for
2018 is to enhance the wayfinding and signage directing people to public parking.
Public Involvement: MDC will continue its foresight to look towards collaborating with
new and existing business owners in order to create continued opportunity in downtown
Meridian.
23MDC 2017 Annual Report
Meridian City Council Meeting Agenda April 10, 2018 – Page 84 of 156
Meridian Development Corporation is committed to public service, to the fiscally
responsible use of urban renewal dollars, and to public transparency. The following are
links to MDC efforts of public and stakeholder interest:
MDC Website:
www.meridiandevelopmentcorp.com
MDC Contact Information:
Ashley Squyres, MDC Administrator
Email: meridiandevelopmentcorp@gmail.com
Phone: 208.477.1632
Mailing Address:
104 East Fairview Avenue, #239
Meridian, Idaho 83642
24MDC 2017 Annual Report
Meridian City Council Meeting Agenda April 10, 2018 – Page 85 of 156
FY2017 MDC Annual Audit
25MDC 2017 Annual Report
Meridian City Council Meeting Agenda April 10, 2018 – Page 86 of 156
MERIDIAN DEVELOPMENT CORPORATION
FINANCIAL STATEMENTS AND
REQUIRED SUPPLEMENTARY INFORMATION
YEAR ENDED SEPTEMBER 30, 2017
Meridian City Council Meeting Agenda April 10, 2018 – Page 87 of 156
MERIDIAN DEVELOPMENT CORPORATION
TABLE OF CONTENTS
YEAR ENDED SEPTEMBER 30, 2017
INDEPENDENT AUDITORS’ REPORT 1
MANAGEMENT’S DISCUSSION AND ANALYSIS 3
FINANCIAL STATEMENTS
STATEMENT OF NET POSITION 9
STATEMENT OF ACTIVITIES 10
GOVERNMENTAL FUNDS BALANCE SHEET 11
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND
BALANCES – GOVERNMENTAL FUNDS 12
RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET
TO THE STATEMENT OF NET POSITION 13
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES TO THE STATEMENT OF
ACTIVITIES 14
NOTES TO FINANCIAL STATEMENTS 15
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND
BALANCES – BUDGET AND ACTUAL – GENERAL FUND 22
NOTES TO REQUIRED SUPPLEMENTARY INFORMATION 23
INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 24
Meridian City Council Meeting Agenda April 10, 2018 – Page 88 of 156
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(1)
Independent Auditor’s Report
Members of the Board of Commissioners
Meridian Development Corporation, a component unit of the City of Meridian, Idaho
Meridian, Idaho
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities and each major
fund of Meridian Development Corporation (MDC), a component unit of the City of Meridian, Idaho, as
of September 30, 2017, and the related statement of activities and governmental fund statement of
revenues, expenditures, and changes in fund balances for the year then ended, and the related notes to the
financial statements, which collectively comprise MDC’s basic financial statements.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes
the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error.
Auditor’s Responsibility
Our responsibility is to express an opinion on these financial statements based on our audits. We
conducted our audits in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and perform
the audit to obtain reasonable assurance about whether the financial statements are free from material
misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditor’s judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or error.
In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation
and fair presentation of the financial statements in order to design audit procedures that are appropriate in
the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s
internal control. Accordingly, we express no such opinion. An audit also includes evaluating the
appropriateness of accounting policies used and the reasonableness of significant accounting estimates
made by management, as well as evaluating the overall presentation of the financial statements.
Meridian City Council Meeting Agenda April 10, 2018 – Page 89 of 156
(2)
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for
our audit opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of the governmental activities, each major fund of the MDC, as of September 30, 2017,
and the respective changes in financial for the year then ended in conformity with accounting principles
generally accepted in the United States of America.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management’s
discussion and analysis and budgetary comparison information as listed in the table of contents be
presented to supplement the basic financial statements. Such information, although not a part of the basic
financial statements, is required by the Governmental Accounting Standards Board, who considers it to be
an essential part of financial reporting for placing the basic financial statements in an appropriate
operational, economic, or historical context. We have applied certain limited procedures to the required
supplementary information in accordance with auditing standards generally accepted in the United States
of America, which consisted of inquiries of management about the methods of preparing the information
and comparing the information for consistency with management’s responses to our inquiries, the basic
financial statements, and other knowledge we obtained during our audit of the basic financial statements.
We do not express an opinion or provide any assurance on the information because the limited procedures
do not provide us with sufficient evidence to express an opinion or provide any assurance.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated November 29,
2017 on our consideration of the MDC’s internal control over financial reporting and on our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other
matters. The purpose of that report is solely to describe the scope of our testing of internal control over
financial reporting and compliance and the results of that testing, and not to provide an opinion on the
effectiveness of the MDC’s internal control over financial reporting or on compliance. That report is an
integral part of an audit performed in accordance with Government Auditing Standards in considering
MDC’s internal control over financial reporting and compliance.
Boise, Idaho
November 29, 2017
Meridian City Council Meeting Agenda April 10, 2018 – Page 90 of 156
MERIDIAN DEVELOPMENT CORPORATION
MANAGEMENT’S DISCUSSION AND ANALYSIS
SEPTEMBER 30, 2017
(3)
This section of the Meridian Development Corporation’s (MDC or Corporation) annual financial report
presents management’s discussion and analysis of MDC's financial performance during the year ended
September 30, 2017. Please use this information in conjunction with the information furnished in MDC's
financial statements.
Financial Highlights
• Fiscal year 2017 is the fourteenth full year that MDC has collected property tax. Property tax is
MDC’s principal source of revenue. Property tax collections increased by $184,245 or 20.46%
from fiscal year 2016 to fiscal year 2017.
• The total assets of MDC exceeded its liabilities at September 30, 2017 by $2,049,408. Of the
total net position, $544,373 is net investment in capital assets. The remaining net position of
$1,505,035 is restricted to meet the Corporation’s on-going obligations. This is an increase of
$277,012 from net position of $1,772,396 at September 30, 2016.
Overview of the Financial Statements
This annual report consists of five parts – management discussion and analysis, the government-wide
financial statements, fund financial statements, notes to the financial statements, and required
supplementary information.
Government - Wide Financial Statements
These statements report information about all of the operations of MDC using accounting methods
similar to those used by private sector companies. These statements are prepared using the flow of
economic resources measurement focus and accrual basis of accounting. The current year’s revenues
and expenses are recorded as transactions occur rather than when cash is received or paid.
The government-wide financial statements are divided into two categories:
Statement of Net Position – Reports all of MDC’s assets and liabilities with the difference between the
two reported as net position. Over time, increases or decreases in net position may serve as a useful
indicator of whether the financial position of the entity is improving or deteriorating.
Statement of Activities – Reports all of the Corporation’s revenues and expenses for the year by
function. MDC currently has two functions, the community development and public education and
marketing functions.
Fund Financial Statements
The Fund financial statements provide information about an entity’s major funds. Funds may be
required by law or may be established by the MDC Board of Commissioners.
Governmental Funds: Governmental fund financial statements focus on short-term inflows and outflows
of spendable resources, an accounting approach known as the flow of current financial resources
measurement focus and the modified accrual basis of accounting. Information provided by these
statements provides a short-term view of what resources will be available to meet needs.
Meridian City Council Meeting Agenda April 10, 2018 – Page 91 of 156
MERIDIAN DEVELOPMENT CORPORATION
MANAGEMENT’S DISCUSSION AND ANALYSIS
SEPTEMBER 30, 2017
(4)
Fund Financial Statements (continued)
MDC has two governmental funds:
General Fund: The general fund is the general operating fund of MDC. Income is derived primarily from
property tax.
10 Mile District: The 10 Mile District fund was established as of July 1, 2016. The only expenses
incurred by this fund relate to legal fees necessary for its formation.
Notes to the Financial Statements
The notes provide additional information that is necessary to fully understand the data presented in the
government-wide and fund financial statements.
Required Supplementary Information
This section has information that further explains and supports the information in the financial
statements by including a comparison of the Corporation’s budget data for the year.
FINANCIAL ANALYSIS OF MERIDIAN DEVELOPMENT CORPORATION AS A WHOLE
Net Position
Net Position measures the difference between what the entity owns (assets) versus what the entity
owes (liabilities) and future revenues (deferred inflows). At September 30, 2017, MDC’s combined
assets exceeded liabilities and deferred inflows by $2,049,408.
The following statement is condensed from the statement of net position.
2017 2016
ASSETS
CURRENT ASSETS 3,031,398$ 2,173,939$
CAPITAL ASSETS 1,049,453 1,415,162
Total Assets 4,080,851 3,589,101
LIABILITIES
CURRENT LIABILITIES 167,706 145,783
LONG-TERM LIABILITIES 406,583 514,363
Total Liabilities 574,289 660,146
DEFERRED INFLOWS 1,457,154 1,156,559
Total Liabilities and Deferred Inflows 2,031,443 1,816,705
NET POSITION
NET INVESTMENT IN CAPITAL ASSETS 544,373 806,556
RESTRICTED 1,505,035 965,840
2,049,408$ 1,772,396$
Meridian City Council Meeting Agenda April 10, 2018 – Page 92 of 156
MERIDIAN DEVELOPMENT CORPORATION
MANAGEMENT’S DISCUSSION AND ANALYSIS
SEPTEMBER 30, 2017
(5)
Changes in Net Position
During the year, MDC’s financial position increased by $277,012. This compares with the prior year
increase in financial position of $379,997.
The following condensed financial information was derived from the government-wide statement of
activities and shows how MDC’s net position changed during the year.
2017 2016
GENERAL REVENUES
Property Tax 1,084,649$ 900,404$
Grant 32,666 -
Interest 6,114 3,135
Other Revenues 8,076 4,886
Total General Revenues 1,131,505 908,425
PROGRAM REVENUES - -
Total Revenues 1,131,505 908,425
EXPENSES
Community Development 814,224 496,403
Public Education and Marketing 19,671 6,338
Interest on Long-Term Debt 20,598 25,687
Total Expenses 854,493 528,428
CHANGE IN NET POSITION 277,012 379,997
Net Position - Beginning of Year 1,772,396 1,392,399
NET POSITION - END OF YEAR 2,049,408$ 1,772,396$
From fiscal year 2016 to fiscal year 2017, MDC's property tax revenue increased by 20.46%.
FINANCIAL ANALYSIS OF MDC'S FUNDS
Governmental Funds
Fiscal year 2017 was the fourteenth full year that MDC received property tax revenue. At September
30, 2017 the fund balance was $1,446,409 as compared to $916,077 at September 30, 2016. Of the
fund balance, $2,874 is nonspendable and $1,460,517 is restricted. Fund balance increased in fiscal
year 2017 due to tax revenues being higher than in fiscal year 2016 and due to the tax revenues
exceeding normal operating expenditures.
Meridian City Council Meeting Agenda April 10, 2018 – Page 93 of 156
MERIDIAN DEVELOPMENT CORPORATION
MANAGEMENT’S DISCUSSION AND ANALYSIS
SEPTEMBER 30, 2017
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Budgetary Highlights
There were no amendments made to the original fiscal year 2017 budget. Additionally, there were no
capital outlay expenditures. Operating expenses were under budget.
MDC does not have any employees and relies on professional service contracts for the administrator,
legal, and marketing, etc. 35% of actual operating expenditures were for professional service
contractors. MDC spent 35% of its operating budget.
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
MDC Actual Expenditures -FY17 Compared to FY16
FY17 FY16
Meridian City Council Meeting Agenda April 10, 2018 – Page 94 of 156
MERIDIAN DEVELOPMENT CORPORATION
MANAGEMENT’S DISCUSSION AND ANALYSIS
SEPTEMBER 30, 2017
(7)
Budgetary Highlights (continued)
Property tax revenue was budgeted to be $883,000; actual tax collected was $1,075,786.
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
FY17 Actual FY17 Budget FY16 Actual FY16 Budget FY15 Actual FY14 Actual FY13 Actual
MDC Tax Increment Revenue
Meridian City Council Meeting Agenda April 10, 2018 – Page 95 of 156
MERIDIAN DEVELOPMENT CORPORATION
MANAGEMENT’S DISCUSSION AND ANALYSIS
SEPTEMBER 30, 2017
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Capital Asset and Debt Administration
Capital Assets
At the end of fiscal year 2016, MDC’s total capital assets were $1,415,162. At the end of fiscal year
2017, capital assets had decreased to $1,049,453, including $798,529 in land, $194,511 in buildings,
$100,437 in equipment, $132,288 in building improvements, $180,160 in intangibles and $356,472 in
accumulated depreciation. Intangible assets include the Downtown Master Plan, the 3D Modelling, and
the MDC website. The decrease is attributable to the Corporation selling one parcel of land, including
the building, during fiscal year 2017. See Note 3 for further explanation of the changes in capital assets.
Long-Term Debt
During Fiscal Year 2011, MDC took out a promissory note with Washington Trust Bank, totaling
$1,274,000. The note payable was incurred in order to complete the building to be sold as
condominium and office space units. The note was renewed on March 10, 2017 and matures on March
5, 2022. Proceeds from the sales of the units will be used to repay principal and interest on the note. As
of September 30, 2017, the balance on the remaining note was $505,080. See Note 4 for further
explanation of the changes in long-term debt.
Fiscal Year 2017 Budgetary Considerations
For fiscal year 2018, MDC will continue downtown rehabilitation efforts by purchasing properties for
redevelopment and parking and by participating in a variety of community downtown projects and
programs. MDC will partner with the City of Meridian for downtown decorations, help fund public art
and the Pine Avenue project, and assist businesses with streetscape and facade improvements.
Property tax revenue is expected to be higher than the amount collected in fiscal year 2017.
Requests for Information
This report is designed to provide a general overview of Meridian Development Corporation’s finances
for our citizens and customers. If you have questions about this report or need additional financial
information contact the Finance Office: 800 W. Main Street, Suite 1220, Boise, ID 83702. Phone 208-
387-6400.
Meridian City Council Meeting Agenda April 10, 2018 – Page 96 of 156
MERIDIAN DEVELOPMENT CORPORATION
STATEMENT OF NET POSITION
SEPTEMBER 30, 2017
See accompanying Notes to Financial Statements.
(9)
ASSETS
CURRENT ASSETS
Cash and Cash Equivalents 1,485,469$
Other Receivables 27,275
Property Tax Receivable 1,457,154
Delinquent Property Taxes Receivable 58,626
Prepaid Expenses 2,874
Total Current Assets 3,031,398
NONCURRENT ASSETS
Capital Assets, Not Subject to Depreciation
and Amortization 798,529
Capital Assets, Subject to Depreciation
and Amortization 607,396
Less: Accumulated Depreciation (356,472)
Total Noncurrent Assets 1,049,453
Total Assets 4,080,851
LIABILITIES
CURRENT LIABILITIES
Accounts Payable 69,209
Note Payable, Current Portion 98,497
Total Current Liabilities 167,706
NONCURRENT LIABILITIES
Note Payable, Less Current Portion 406,583
Total Liabilities 574,289
DEFERRED INFLOWS OF RESOURCES
Advanced Revenues, Property Taxes 1,457,154
NET POSITION
Net Investment in Capital Assets 544,373
Restricted 1,505,035
Total Net Position 2,049,408$
Meridian City Council Meeting Agenda April 10, 2018 – Page 97 of 156
MERIDIAN DEVELOPMENT CORPORATION
STATEMENT OF ACTIVITIES
YEAR ENDED SEPTEMBER 30, 2017
See accompanying Notes to Financial Statements.
(10)
EXPENSES
Community Development 814,224$
Public Education and Marketing 19,671
Debt Service Interest 20,598
Total Expenditures 854,493
GENERAL REVENUES
General Property Tax Revenue 1,084,649
Operating Grant 32,666
Interest Earnings 6,114
Other Revenue 8,076
Total General Revenues 1,131,505
CHANGE IN NET POSITION 277,012
Net Position - Beginning of Year 1,772,396
NET POSITION - END OF YEAR 2,049,408$
Meridian City Council Meeting Agenda April 10, 2018 – Page 98 of 156
MERIDIAN DEVELOPMENT CORPORATION
GOVERNMENTAL FUNDS BALANCE SHEET
SEPTEMBER 30, 2017
See accompanying Notes to Financial Statements.
(11)
General
Fund 10 Mile District Total
ASSETS
Cash and Cash Equivalents 1,485,469$ -$ 1,485,469$
Other Receivables 27,275 - 27,275
Interfund Receivable (Payable)16,982 (16,982) -
Property Tax Receivable 1,148,453 308,701 1,457,154
Deliquent Property Taxes Receivable 58,626 - 58,626
Prepaid Expenses 2,874 - 2,874
Total Assets 2,739,679$ 291,719$ 3,031,398$
LIABILITIES
Accounts Payable 69,209$ -$ 69,209$
DEFERRED INFLOWS OF RESOURCES
Advanced Revenues, Property Taxes 1,207,079 308,701 1,515,780
FUND BALANCE
FUND BALANCE
Nonspendable 2,874 - 2,874
Restricted 1,460,517 - 1,460,517
Unassigned - (16,982) (16,982)
Total Fund Balance 1,463,391 (16,982) 1,446,409
Total Liabilities, Deferred Inflows of
Resources, and Fund Balances 2,739,679$ 291,719$ 3,031,398$
Meridian City Council Meeting Agenda April 10, 2018 – Page 99 of 156
MERIDIAN DEVELOPMENT CORPORATION
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES –
GOVERNMENTAL FUNDS
YEAR ENDED SEPTEMBER 30, 2017
See accompanying Notes to Financial Statements.
(12)
General
Fund 10 Mile District Total
REVENUES
General Property Tax Revenue 1,075,786$ -$ 1,075,786$
Operating Grant 32,666 - 32,666
Interest Earnings 6,114 - 6,114
Other Revenue 8,076 - 8,076
Total General Revenues 1,122,642 - 1,122,642
EXPENDITURES
Office and Operating Expense 263,808 - 263,808
Professional Services, Surveys, and Studies 180,198 4,508 184,706
Public Education and Marketing 19,671 - 19,671
Debt Service:
Principal 103,527 - 103,527
Interest 20,598 - 20,598
Total Expenditures 587,802 4,508 592,310
NET CHANGE IN FUND BALANCES 534,840 (4,508) 530,332
Fund Balance - Beginning of Year 928,551 (12,474) 916,077
FUND BALANCE - END OF YEAR 1,463,391$ (16,982)$ 1,446,409$
Meridian City Council Meeting Agenda April 10, 2018 – Page 100 of 156
MERIDIAN DEVELOPMENT CORPORATION
RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMENT
OF NET POSITION
SEPTEMBER 30, 2017
See accompanying Notes to Financial Statements.
(13)
TOTAL FUND BALANCES FOR GOVERNMENTAL FUNDS 1,446,409$
Total net position reported for governmental activities in the statement of net position is
different because:
Land 798,529
Buildings, Improvements, Equipment, and Intangibles, Net of $356,472
Accumulated Depreciation 250,924
Note Payable (505,080)
58,626
Total Net Position as Shown on the Statement of Net Position 2,049,408$
Long-term liabilities that pertain to governmental funds, including bonds payable, are not
due and payable in the current period and, therefore, are not reported as fund liabilities. All
liabilities - both current and long-term - are reported in the statement of net position.
Some of the property taxes receivable are not available to pay for current period
expenditures and, therefore, are not reported in the funds.
Capital assets used in governmental funds are not financial resources and, therefore, are
not reported in the funds. Those assets consist of:
Meridian City Council Meeting Agenda April 10, 2018 – Page 101 of 156
MERIDIAN DEVELOPMENT CORPORATION
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES TO THE STATEMENT OF ACTIVITIES
YEAR ENDED SEPTEMBER 30, 2017
See accompanying Notes to Financial Statements.
(14)
NET CHANGE IN FUND BALANCES - TOTAL GOVERNMENTAL FUNDS 530,332$
Capital Outlay -
Depreciation Expense (21,762)
Loss on Sale of Capital Outlays (343,948)
The governmental funds report bond proceeds as financing sources, while repayment of bond
principal is reported as an expenditure. In the statement of net position, however, issuing debt
increases long-term liabilities and does not affect the statement of activities and repayment of
principal reduces the liability.
Payment of General Obligation Refunding Bond Principal 103,527
The change in property taxes receivable to be collected subsequent to year-end, but not
available soon enough to pay for the current period’s expenditures are not recognized.8,863
Change in Net Position, as Reflected on the Statement of Activities 277,012$
Amounts reported for governmental activities in the statement of activities are different
because:
Governmental funds report capital outlays as expenditures. However, in the statement of
activities, assets are capitalized and the cost is allocated over their estimated useful lives and
reported as depreciation expense. This is the amount by which depreciation exceeded capital
outlays in the current period.
Meridian City Council Meeting Agenda April 10, 2018 – Page 102 of 156
MERIDIAN DEVELOPMENT CORPORATION
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
(15)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Meridian Development Corporation (MDC) is a separate and distinct legal entity of the
City of Meridian, Idaho (City) created by state statute. The Directors for MDC are appointed
by the Mayor and approved by the City Council. MDC provides urban renewal services for
the citizens of the City.
The financial statements of MDC have been prepared in conformity with accounting
principles generally accepted in the United States of America (GAAP) as applied to
government units. The Governmental Accounting Standards Board (GASB) is the accepted
standard-setting body for establishing governmental accounting and financial reporting
principles. The more significant of the government's accounting policies are described
below.
The accounting and reporting policies of MDC relating to the funds included in the
accompanying basic financial statements conform to GAAP applicable to state and local
governments.
Financial Reporting Entity
MDC is included as a component unit in the City’s financial statements. MDC provides urban
renewal services to the City and its citizens. These statements present only the funds of
MDC and are not intended to present the financial position and results of operations of the
City in conformity with GAAP.
Government-Wide and Fund Financial Statements
The government-wide financial statements (i.e., the statement of net position and the
statement of activities) report information on all of the nonfiduciary activities of the primary
government. The statement of activities demonstrates the degree to which the direct
expenses of a given function or segment are offset by program revenues. Direct expenses
are those that are clearly identifiable with a specific function or segment. Program revenues
include: 1) charges to customers or applicants who purchase, use, or directly benefit from
goods, services, or privileges provided by a given function or segment and 2) grants and
contributions that are restricted to meeting the operational or capital requirements of a
particular function or segment. Taxes and other items not properly included among program
revenues are reported instead as general revenues.
Measurement Focus, Basis of Accounting, and Financial Statement Presentation
The government-wide financial statements are reported using the economic resources
measurement focus and the accrual basis of accounting. Revenues are recorded when
earned and expenses are recorded when a liability is incurred, regardless of the timing of
related cash flows. Property taxes are recognized as revenues in the year for which they are
levied. Grants and similar items are recognized as revenue as soon as all eligibility
requirements imposed by the provider have been met.
Meridian City Council Meeting Agenda April 10, 2018 – Page 103 of 156
MERIDIAN DEVELOPMENT CORPORATION
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
(16)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Measurement Focus, Basis of Accounting, and Financial Statement Presentation
(Continued)
The governmental fund financial statements are reported using the current financial
resources measurement focus and the modified accrual basis of accounting. Revenues are
recognized as soon as they are both measurable and available. Revenues are considered to
be available when they are collectible within the current period or soon enough thereafter to
pay liabilities of the current period. For this purpose, the government considers revenues to
be available if they are collected within 60 days of the end of the current fiscal period.
Expenditures generally are recorded when a liability is incurred, as under accrual
accounting. However, debt service expenditures, as well as expenditures related to claims
and judgments, are recorded only when payment is due.
MDC reports the following major governmental funds:
General Funds - MDC is a general fund. General funds are used for all financial resources
except those required to be accounted for in another fund.
10 Mile District Fund - The 10 Mile District fund was established as of July 1, 2016.
Interfund receivable and payables totaled $16,982 as of September 30, 2017. The interfund
receivable and payable was created through the General fund paying for certain expenses
of the 10 Mile District Fund. These balances are expected to be settled during the year
ended September 30, 2018.
Capital Assets
Capital assets are reported in the government-wide financial statements. Capital assets are
defined by the government as assets with an initial, individual cost of more than $500 and
an estimated useful life in excess of one year. All material fixed assets are valued at cost.
Donated fixed assets are valued at their estimated fair value on the date donated. Capital
assets are depreciated on the straight-line basis with the half-year convention over useful
lives of 3 to 30 years.
Property Taxes Receivable
Property taxes are recognized as revenue when the amount of taxes levied is measurable,
and proceeds are available to finance current period expenditures.
Available tax proceeds include property tax receivables expected to be collected within sixty
days after year-end. Property taxes attach as liens on properties on January 1, and are
levied in September of each year. Tax notices are sent to taxpayers during November, with
tax payments scheduled to be collected on or before December 20. Taxpayers may pay all
or one half of their tax liability on or before December 20, and if one half of the amount is
paid, they may pay the remaining balance by the following June 20.
Meridian City Council Meeting Agenda April 10, 2018 – Page 104 of 156
MERIDIAN DEVELOPMENT CORPORATION
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
(17)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Deferred Inflow of Resources and Advanced Revenue
Unavailable revenue is considered a deferred inflow of resources in accordance with the
modified accrual basis of accounting for the fund financial statements. Deferred inflows of
resources are measurable but do not represent available expendable resources for the fund
financial statements for the fiscal year ended September 30, 2017. Since MDC is on a
September 30 fiscal year end, property taxes levied during September for the succeeding
year’s collection are recorded as unavailable revenues at the MDC’s year-end and
recognized as revenue in the following fiscal year. Ada County bills and collects taxes for
MDC.
Risk Management
As a component unit of the City, MDC is exposed to various risks of loss related to theft of,
damage to, or destruction of assets. The City, and MDC as a component unit, participates in
a public entity risk pool, Idaho Counties Risk Management Pool (ICRMP), for property and
liability insurance. The City's and MDC’s exposure to loss from its participation in ICRMP is
limited to the extent of their deductible only.
Fund Balances
The governmental fund financial statements present fund balances based on classifications
that comprise a hierarchy that is based primarily on the extent to which the MDC is bound to
honor constraints on the specific purposes for which amounts in the respective
governmental funds can be spent. The classifications used in the governmental fund
financial statements are as follows:
Nonspendable – Includes amounts that cannot be spent because they are either not
spendable in form or are legally or contractually required to be maintained intact. All
amounts reported as nonspendable at September 30, 2017 by MDC are nonspendable
in form. This includes prepaid expenses of $2,874. MDC has not reported any amounts
that are legally or contractually required to be maintained intact.
Restricted – This fund balance is constrained for a specific purpose and legally restricted
by external parties, such as state or federal agencies. MDC had $1,460,517 in restricted
fund balance at September 30, 2017.
Committed – This fund balance constraint is self-imposed by the board of directors.
Formal action is required by the board of directors to commit funds and must occur prior
to year-end; however, the actual dollar amount may be determined in the subsequent
period.
Assigned – This fund balance is intended for a specific purpose and the authority to
“assign” is delegated to the administrator. Formal action is not necessary to impose,
remove, or modify an assigned fund balance.
Meridian City Council Meeting Agenda April 10, 2018 – Page 105 of 156
MERIDIAN DEVELOPMENT CORPORATION
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
(18)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Unassigned – This is the remaining fund balance that has no internal or external
restrictions. Unassigned amounts are available for any purpose. Although there is
generally no set spending plan, there is a need to maintain a certain funding level. The
unassigned fund balance is commonly used for emergency expenditures or reserves
needed to ensure cash flow.
MDC has a policy regarding minimum fund balance for a stabilization arrangement to
reserve 8% of the current year budget of tax revenues in order to ensure there is sufficient
cash flow to maintain services between property tax receipts (the Resolution).
Deficits
The 10 Mile District Fund reported a deficit in the fund financial statements as of September
30, 2017. The deficit will be eliminated with the receipt of property taxes in fiscal year 2018.
NOTE 2 DEPOSITS – CUSTODIAN CREDIT RISK
Cash and Cash Equivalents
As of September 30, 2017, the account balance of the checking account was $78,760. As of
September 30, 2017, the account balance of the money market account was $1,421,487.
$1,250,247 was uninsured and uncollateralized as of September 30, 2017. Cash is held in
the custody of Washington Trust Bank in MDC’s name.
Meridian City Council Meeting Agenda April 10, 2018 – Page 106 of 156
MERIDIAN DEVELOPMENT CORPORATION
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
(19)
NOTE 3 CAPITAL ASSETS
Changes to capital assets are as follows:
Balance Balance
9/30/2016 Additions Deletions Transfers 9/30/2017
GOVERNMENTAL ACTIVITIES
Capital Assets, not
Depreciated Land 845,067$ -$ (46,538)$ -$ 798,529$
Total Capital Assets,
not Depreciated 845,067 - (46,538) - 798,529
CAPITAL ASSETS, DEPRECIATED
Buildings 579,710 - (385,199) - 194,511
Equipment 100,437 - - - 100,437
Building Improvements 132,288 - - - 132,288
Intangibles 180,160 - - - 180,160
Total Capital Assets,
Depreciated 992,595 - (385,199) - 607,396
Less: Accumulated
Depreciation
Buildings (144,962) (18,703) 87,790 - (75,875)
Equipment (97,378) (3,059) - - (100,437)
Intangibles (180,160) - - - (180,160)
Total Accumulated (422,500) (21,762) 87,790 - (356,472)
Depreciation
Total Net Capital Assets,
Depreciated 570,095 (21,762) (297,409) - 250,924
GOVERNMENTAL ACTIVITIES
CAPITAL ASSETS, NET 1,415,162$ (21,762)$ (343,947)$ -$ 1,049,453$
Meridian City Council Meeting Agenda April 10, 2018 – Page 107 of 156
MERIDIAN DEVELOPMENT CORPORATION
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
(20)
NOTE 4 CHANGES IN LONG-TERM DEBT
MDC has a promissory note for $1,274,000 that matures on March 5, 2022 with a fixed
interest rate of 3.51% collateralized by real property.
The following is a summary of changes in debt of MDC for the year ended September 30,
2017.
Balance Debt Debt Balance
9/30/2016 Issued Retired 9/30/2017
GOVERNMENTAL ACTIVITIES
Note Payable - Building 608,607$ -$ (103,527)$ 505,080$
Maturities of the note payable are a follows for the years ended September 30:
Years Ending,Principal Interest Total
2018 98,497$ 14,819$ 113,316$
2019 111,123 12,495 123,618
2020 115,087 8,531 123,618
2021 119,192 4,426 123,618
2022 61,181 626 61,807
Totals 505,080$ 40,897$ 545,977$
NOTE 5 RELATED PARTY TRANSACTIONS
MDC partners with the City of Meridian for various downtown improvements. During the
fiscal year, MDC reimbursed the City of Meridian $35,161 for costs related to joint projects.
NOTE 6 LINE OF CREDIT
MDC extended a revolving line of credit with Washington Trust Bank that provides for
available borrowings up to $100,000. The agreement matures on July 30, 2018 and is
unsecured. Borrowings under the line of credit bear variable interest rates at 3.25% per
annum. There were no amounts outstanding on the line as of September 30, 2017.
Borrowings under the line of credit are subject to certain covenants and restrictions on
indebtedness and dividend payments.
Meridian City Council Meeting Agenda April 10, 2018 – Page 108 of 156
MERIDIAN DEVELOPMENT CORPORATION
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
(21)
NOTE 7 NET POSITION
MDC had net position consisting of two components – net investment in capital assets and
restricted net position.
The net investment in capital assets component of net position consists of capital assets
that are owned by MDC, net of accumulated depreciation, and reduced by the outstanding
balances of bonds, mortgages, notes, or other borrowings that are attributable to the
acquisition, construction, or improvement of those assets.
As of September 30, 2017, MDC had net investment in capital assets calculated as follows:
Capital Assets, Net of Accumulated Depreciation 1,049,453$
Current Portion of Outstanding Long-Term Obligations (98,497)
Noncurrent Portion of Outstanding Long-Term Obligations (406,583)
Total Net Investment in Capital Assets 544,373$
The restricted component of net positon consists of assets that are restricted for use either
externally imposed by creditors, grantors, contributors, or laws and regulations of other
governments or imposed by law through constitutional provision or enabling legislation.
MDC had a restricted net positon as of September 30, 2017 of $1,505,035.
Meridian City Council Meeting Agenda April 10, 2018 – Page 109 of 156
MERIDIAN DEVELOPMENT CORPORATION
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES –
BUDGET AND ACTUAL – GENERAL FUND
YEAR ENDED SEPTEMBER 30, 2017
See accompanying Notes to Required Supplementary Information.
(22)
Budgeted Amounts Variance
Actual with
Original Final Amounts Final Budget
REVENUES
General Property Tax Revenue 883,000$ 883,000$ 1,075,786$ 192,786$
Grant Revenue 42,500 42,500 32,666 (9,834)
Interest Earnings 2,000 2,000 6,114 4,114
Other Revenue 101,274 101,274 8,076 (93,198)
Total Revenues 1,028,774 1,028,774 1,122,642 93,868
EXPENDITURES
Office and Operating Expense 1,260,089 1,260,089 263,808 996,281
Professional Services, Surveys,
and Studies 195,500 195,500 180,198 15,302
Public Education and Marketing 35,000 35,000 19,671 15,329
Debt Service
Principal 194,968 194,968 103,527 91,441
Interest 29,862 29,862 20,598 9,264
Capital Outlay - - - -
Total Expenditures 1,715,419 1,715,419 587,802 1,127,617
Excess (deficiency) revenues
NET CHANGE IN FUND BALANCES (686,645) (686,645) 534,840 1,221,485
Fund Balance - Beginning of Year 879,285 879,285 928,551 49,266
FUND BALANCE - END OF YEAR 192,640$ 192,640$ 1,463,391$ 1,270,751$
Meridian City Council Meeting Agenda April 10, 2018 – Page 110 of 156
MERIDIAN DEVELOPMENT CORPORATION
NOTES TO REQUIRED SUPPLEMENTARY INFORMATION
SEPTEMBER 30, 2017
(23)
NOTE 1 BUDGETS AND BUDGETARY ACCOUNTING
MDC follows these procedures in establishing the budgetary data reflected in the financial
statements:
Prior to September 1, the members of the Board of Directors and the contract
administrator prepare a proposed operating budget for the fiscal year commencing on
October 1. The operating budget includes proposed expenditures and the means of
financing them.
Public hearings are conducted at City Hall to obtain taxpayer comments.
Prior to October 1, the budget is legally enacted through passage of an ordinance.
Budgets are adopted on a basis consistent with GAAP for the funds. All annual
appropriations lapse at fiscal year-end. Revisions that alter the total expenditure
appropriation of any fund must be approved by the board of commissioners. State law does
not allow fund expenditures to exceed fund appropriations.
Formal budgetary integration is employed as a management control device during the year.
Meridian City Council Meeting Agenda April 10, 2018 – Page 111 of 156
What inspires you, inspires us. Let’s talk. | eidebailly.com
877 W. Main St., Ste. 800 | Boise, ID 83702-5858 | T 208.344.7150 | F 208.344.7435 | EOE
(2)
Independent Auditor’s Report on Internal &ontrol oYer Financial Reporting and on &ompliance
and Other Matters %ased on an Audit of Financial Statements 3erformed in Accordance Zith
Government Auditing Standards
Members of the Board of Commissioners
Meridian Development Corporation, a component unit of the City of Meridian, Idaho
Meridian, Idaho
We have audited, in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States, the financial statements of the governmental
activities, and the major fund of Meridian Development Corporation (MDC), a component unit of the
City of Meridian, Idaho as of and for the year ended September 30, 2017, and the related notes to the
financial statements, which collectively comprise Meridian Development Corporation’s basic financial
statements, and have issued our report thereon dated November 29, 2017.
Internal &ontrol oYer Financial Reporting
In planning and performing our audit of the financial statements, we considered MDC
s internal control
over financial reporting (internal control) to determine the audit procedures that are appropriate in the
circumstances for the purpose of expressing our opinions on the financial statements, but not for the
purpose of expressing an opinion on the effectiveness of MDC’s internal control. Accordingly, we do not
express an opinion on the effectiveness of MDC’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination
of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement
of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. A
significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less
severe than a material weakness, yet important enough to merit attention by those charged with
governance.
Our consideration of internal control over financial reporting was for the limited purpose described in the
first paragraph of this section and was not designed to identify all deficiencies in internal control over
financial reporting that might be material weaknesses or significant deficiencies. Given these limitations,
during our audit we did not identify any deficiencies in internal control that we consider to be material
weaknesses. +owever, material weaknesses may exist that have not been identified.
Meridian City Council Meeting Agenda April 10, 2018 – Page 112 of 156
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 71)
Project/File Number:
Item Title:
Quarterly Update from New Ventures Lab
Meetina Notes
New Ventures Lab — Quarterly Report — January — March 2018
Current Tenants
Empathy Ventures (3)
Clean Carpet Team (3)
Sharper Tool (1) [12]
All Wrapped Up (1)
Lime Tree Labs (4) [3]
Supported Systems (2)
Command Performance/Home Tech Agency (2) [4]
Treasure Valley Children's Theater (5)
The Network Operations Company (3) [4]
BizSprout (1)
My Social Media (1)
(employed on premises - 26) [contractors — domestic & foreign - 24]
Open Space - Monthly
Jeff Ehlers — MWI (Salt Lake City)
Steve Jerman — Cloudspot (Seattle)
Erika Heeren - Heeren Content & Strategy
Aaron Bynum —
Donn Wilson -
Updates
Troutjousters — Troutjousters became a tenant in April of 2016 with the owner as the sole
employee. They have added 3 employees and work with 6-9 contractors depending on the
project they are working on. Premiered two film shorts and added five videos to their YouTube
channel. Began looking for larger space they could acquire in "downtown" Meridian in
October. Unable to find the right space at the right price to acquire they moved to leased space
on Franklin Road between Locust Grove and Eagle in February.
Crash Eleven — Became a tenant in May of 2017 as a contractor to Troutjousters. They moved
to the Troutjousters office on Franklin Road in February.
Waiting list for office space — software development company, Virtual reality company, SAAS
software for funeral homes and insurance software, private school
Events & Meetings
January 34
February 53
March 64
Total 151
Treasure Valley Children's Theater
Word Press Meetup
Project Management Institute
Embedded Systems Meetup
Toastmasters
Python Meetup
Meridian Chamber—Ambassadors, Leadership
Swift Meetup
CMRI
Financial
Revenue
Expenses
Gross Profit
January
3405
2309
1096
February
3279
2349
930
March
3410
2431
979
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City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 8A
Project/File Number:
Item Title:
Meridian Mill Mural
1. Approval of Mural Design and Final Payment for Design Task Order with Sector
Seventeen (Final Payment for Design: $1,000)
2. Approval of Public Art Easement Agreement: 611 N. Main Street with JCJ Holdings,
LLC
3. Approval of Installation Task Order with Sector Seventeen Not -to -Exceed $13,000
Meetina Notes
U✓ APPROIED
ADA COUNTY RECORDER Christopher D. Rich 2018-032327
BOISE IDAHO Pgs=11 LISA BATT 04/12/2018 09:31 AM
CITY OF MERIDIAN, IDAHO NO FEE
AECORD1NG REQUESTED BYAND
WHEN RECORDED RETURN TO:
City Clerk
City of Meridian
33 E. Broadway Avenue
Meridian, ID 83W
PUBLIC ART EASEMENT AGREEMENT: 611 N. MAIN STREET
This PUBLIC ART EASEMENT AGREEMENT ("Agreement") is made on this
day of Aj2r-tA _ , 2018 ("Effective Date"), by and between the City of
Meridian, a municipal corporation organized under the laws of the State of Idaho ("City',');
and JCJ Holdings, LLC, a limited liability company ("Grantor"). (City and Grantor may
hereinafter be collectively referred to as `Parties:')
WHEREAS, the Parties, and the Meridian Development Corporation ("MDC"), desire that
public art murals will be incorporated into the Meridian downtown core, and to that end,
pursuant to the Memorandum ofAgreementfor Contribution to Public Art Project: Meridian Mill
Mural, executed on November 21, 2017, MDC has provided to City $1,6,000 for the purpose of
installation of a public art mural at 611 N. Main Street, in Meridian, Ada County parcel no.
R5672000090; specifically, on the south -facing exterior wall of the building located thereon
known as the Meridian Mill ("Property");
WHEREAS, Grantor owns the Property, and has agreed to make it available to the City for the
installation of a mural by Sector Seventeen ("Artist"), as generally depicted in Exhibit A
("Mural"), pursuant to the Task Order For Mural Installation: 611 N. Main Street between City
and Artist, executed on DATE and attached hereto as Exhibit B ("DATE Task Order");
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants
herein contained, the Parties agree as follows:
1. Grant of Easement. Grantor conveys, grants and warrants to the City, its successors and
assigns, an easement for the purpose of installing, maintaining, and exhibiting the Mural on and
in the Property. Following Final Acceptance of the Mural as defined in the DATE Task Order, the
Mural shall be the property of City,
2. Term. This Agreement, and the easement granted hereunder, shall be effective until 11:59 p.m.
on September 30, 2028 unless extended by mutual agreement of the Parties.
3. Recordation. City shall record this Agreement in the land records of County Idaho, and
shall submit proof of such recording to Grantor. For recording purposes, the legal description of
the Property is: LOTS 10 TO 15 INC EXC N 18 FT BLK 1 MERIDIAN TOWNSITE.
4. Termination.
• Termination by Grantor. This Agreement, and the easement granted hereunder, may be
Meridian City Council Meeting Agenda April 10, 2018 — Page 117 of 156
Meridian City Council Meeting Agenda April 10, 2018 – Page 118 of 156
Meridian City Council Meeting Agenda April 10, 2018 – Page 119 of 156
Meridian City Council Meeting Agenda April 10, 2018 – Page 120 of 156
21. Approval Required. This Agreement shall not become effective or binding until approved
by the City Council of the City of Meridian.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this _j(g day of
/&" L , 2018.
V
GRANTOR:
ss:
County of IUA )
i I HEREBY CERTIFY that on this (V day of*rLL1
a ie an g before the undersigned, a Notary Public in the State of Idaho,
JCJ 14'aldifigs, LLC personally appeared CALLIE ZAMZOW, proven to me to
ne rhe person who executed the said instrument, and
acknowledged to me that he executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and
affixed my official seal, the day and year in this certificate first
abov written.
Y
Notary Public for Idaho
STATE OF IDAHO
CAVA^-
�ptAQk
W"a
PrJD C'
CITY OF MERIDIAN:
BY:
Tammy de erd, Mayor
Residing atIUA C 1CVLy u , Idaho
My Commission Expires:
QO�SED AUGvsT
o,
0
Cly of
Attest: IDIAI
C.Jay C/s, Jerk IDAHO
SEAL
STATE OF IDAHO
: ss
County of Ada
I HEREBY CERTIFY that on this 10 01 day of
AP � , 2018 before the undersigned, personally
appeared "TAMMY de WEERD and CJAY COLES, known or
identified to me to be the Mayor and City Clerk, respectively,
of the City of Meridian, who executed the instrument on
behalf of the City of Meridian, and acknowledged to me that
the City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and
affixed my official seal the day and year in this certificate first
above written.
QpaA
Notary Public for Idaho 1 , ,�, ,
Residing at 1--m CMS km , Idaho
My Commission Expires: 3- (31,0 ao�a`
Meridian City Council Meeting Agenda April 10, 2018 – Page 122 of 156
PROFESSIONAL SERVICES TASK ORDER – MURAL DESIGN AT MERIDIAN MILL PAGE 4 of 4
EXHIBIT A
MURAL DESIGN CONCEPTS
DESIGN CONCEPT
COLOR CONCEPT
Meridian City Council Meeting Agenda April 10, 2018 – Page 126 of 156
TASK ORDER FOR MURAL, INSTALLATION: 611 N. MAIN STREET
This TASK ORDER FOR MURAL INSTALLATION: 611 N. MAIN STREET ("Task
Order") is made this day of 2018 ("Effective Date"), by and between the City of
Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and
Solomon Hawk Sahlein, on behalf of Sector Seventeen LLC, a limited liability company organized
under the laws of the state of Idaho ("Artist"),
WHEREAS, on December 19, 2017, Artist and City entered into a. Master Agreement for
Professional Services: Mural Design, Installation, and Maintenance ("Master Agreement"), which
establishes terms and conditions under which City may invite Artist to provide sei vices including
consultations, design, installation, maintenance, and repair of murals, pursuant to separate project
task order(s) setting forth specific conditions, compensation amount, and scope of work; and
WHEREAS, on November 21, 2017; City and the Meridian Development Corporation
("MDC") entered into a Memorandum of Agreement for Contribution to Public Art Project:
Meridian Mill Mural, by which Agreement MDC provided funds to City for the purpose of
installation of a public art mural at 611 N. Main Street, in Meridian, Ada County parcel no.
R5672000090 ("Property"); specifically, on the south -facing exterior wall. of the building located
thereon known as the Meridian Mill; and
WHEREAS, JCJ Holdings, LLC, the owners of the Property ("Owners"), with City and
MDC, have worked with Artist to create a mural design that exemplifies the history and legacy of
the Meridian Mill, establishes a sense of place and local identity in downtown Meridian, and
beautifies public spaces, and Owners wish to allow Artist to install the mural, as designed, on the
south face of the Meridian Mill, pursuant to the Public Art Easement Agreement entered into by
Owners and City on April 10, 2018;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
I. SCOPE OF SERVICES. Artist shall install, on the south face of the Meridian Mill, a large-scale,
painted mural installation as depicted in Exhibit A hereto ("Mural"). At design,
fabrication, and installation, and Site Restoration shall comply in all respects with established
engineering standards, Idaho Standards for Public Works Construction, all established policies
and ordinances of the City of Meridian, and the direction of the Meridian Parks Superintendent
or his designee. Artist shall engage an independent testing agency to test and inspect
construction materials and methods of installation of Artwork. The same duly qualified
engineer who prepares the construction drawings and structural calculations for the Artwork
may serve as the testing agency, at Artist's election.
II. COMPENSATION.
A. Total amount. The total payment to Artist for services rendered under this Task Order shall
be thirteen thousand dollars ($13,000.00). This amount shall constitute full compensation
for any and all services, travel, transportation, materials, shipping, equipment, contingency,
commission, artist fee; and costs of work to be performed or furnished by Artist under this
PROFESSIONAL SERVICES TASK ORDER — MURAL DESIGN AT MERIDIAN MILL PAGE 1 of 4
Meridian City Council Meeting Agenda April 10, 2018— Page 123 of 156
PROFESSIONAL SERVICES TASK ORDER – MURAL DESIGN AT MERIDIAN MILL PAGE 2 of 4
Task Order.
B. Method of payment. Artist shall provide to City invoices for services and deliverables
provided pursuant to the payment schedule set forth herein, which City shall pay within
thirty (30) days of receipt. City shall not withhold any federal or state income taxes or
Social Security tax from any payment made by City to Artist under the terms and conditions
of this Task Order. Payment of all taxes and other assessments on such sums shall be the
sole responsibility of Artist.
C. Payment schedule. Artist shall be paid pursuant to the following benchmarks:
1. Estimate: $6,500.00 shall be due to Artist within thirty (30) days of Artist’s delivery of
an estimate of costs for paint and materials to be used in installation of the Mural.
2. Final Completion: $6,500.00 shall be due to Artist within thirty (30) days of upon Final
Completion, which shall be defined as:
a. Complete installation of the completed Mural, as confirmed by City and Owners;
b. Final inspection and written approval of the installation of the Mural by City and
Owners;
c. Artist’s submission to City of a recommended maintenance plan for the Mural; and
d. Execution of a mutually agreed-upon acceptance agreement, to be prepared by the
City Attorney’s Office, to include affirmation of Artist’s indemnification of City and
express waiver of Artist’s right, title, or interest in the Mural.
III. TIME OF PERFORMANCE.
A. Timeline. In the provision of services and deliverables under this Task Order, Artist shall
meet the following deadlines:
1. By 5:00 p.m. by April 27, 2018: Artist shall deliver to City an estimate of costs for
paint and materials to be used in installation of the Mural.
2. By 5:00 p.m. by May 25, 2018: Artist shall deliver to City:
a. Completely installed Mural, as defined herein and as approved in writing by City and
Owners;
b. Written recommended maintenance plan for the Mural; and
c. Signed acceptance agreement.
B. Time of the essence. The Parties acknowledge that services provided under this Task Order
shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly
of the essence with respect to this Task Order, and that the failure to timely perform any of the
obligations hereunder shall constitute a breach of, and a default under, this Task Order by the
party so failing to perform.
III. GENERAL PROVISIONS.
A. Master Agreement applies. All provisions of the Master Agreement are incorporated by
reference and made a part of hereof as if set forth in their entirety herein.
Meridian City Council Meeting Agenda April 10, 2018 – Page 124 of 156
B. Owner's and City's designated representatives. Stakeholders have vested in the following
representatives the authority to provide to Artist input and approval under this Agreement. Any
Stakeholder may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to Artist and to City.
1. Owner:
Callie Zamzow, Manager
JCJ Holdings, LLC
czamzow@dynamitemarketing.com
2. City:
Hillary Bodnar, Committees & Commissions Specialist
City of Meridian
hbodnar@meridiancity.org
C. City Council approval required. The validity of this Task Order shall be expressly
conditioned upon City Council action approving same. Execution of this Task Order by the
persons referenced below prior to such ratification or approval shall not be construed as proof of
validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Task Order on the
Effective Date first written above.
ARTIST:
Solomon Hawk Sahlein, Manager
Sector Seventeen LLC
CITY OF MERIDIAN:
Cby Col s, Hity Clerk
PROFESSIONAL SERVICES TASK ORDER— MURAL DESIGN AT MERIDIAN MILL PAGE 3 of 4
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 9A
Project/File Number:
Item Title:
Finance: Annual Department Report
Meetinq Notes
I
Finance
Department
Annual Strategic
Update
April 10, 2018
Finance Department
Who WE are?
What we DO for the City and Citizens?
Expectations of the Finance Department
Achievements / Accomplishments
Goals / Challenges / Projects
Strategic Plan Objectives
Questions
City of Meridian
Agenda
City of Meridian
Who WE are?
Ac
c
o
u
n
t
i
n
g
D
i
v
i
s
i
o
n
•Reta Cunningham
•(Controller)
•Karen Wooddell
•(Accountant)
•Barb Nielsen
•(Payroll Accountant)
•Cortni Klucken
•(Accountant)
•Amie Rose
•(A/P Accountant)
Bu
d
g
e
t
/
A
n
a
l
y
t
i
c
s
Di
v
i
s
i
o
n
•Jenny Fields
•(Budget Analyst)
•Brad Purser
•(Financial Analyst)
Pu
r
c
h
a
s
i
n
g
D
i
v
i
s
i
o
n
•Keith Watts
•(Purchasing Manager)
•Sandra Ramirez
•(Purchasing Specialist)
Ut
i
l
i
t
y
B
i
l
l
i
n
g
D
i
v
i
s
i
o
n
•Karie Glenn
•(Utility Billing Mgr.)
•Maria Edwards
•(Billing Admin)
•Vicki Silvis
•(Billing Admin)
•Peter Frame
•(Account Clerk)
•Vacancy
•(Account Clerk)
•Barbara Davidson
•(Account Clerk)
•Pam Latta
•(Account Clerk)
•Amanda Platt
•(Lead Account Clerk)
Eunice Otero (Administrative Assistant)
City of Meridian
What we DO for the City?
Utility Billing
Purchasing
Payroll
Accounts
Payable
Accounting
Grant
Management Financial
Audit
Compliance
Reporting
Financial
Analysis
Budgeting
Professional Services Provided
Financial Cost Accounting
Rate Model / Fee Development
School Resource Officer Cost Analysis
Business Model Analysis
Liquor Revenue Legislation Analysis
Vehicle Maintenance Facility
Financial Auditing
Research Contract Discrepancies
Research Utility Usage Discrepancies
Utility Billing
Research water and sewer usage amounts for Financial Rate Modeling
City of Meridian
What we DO for the City?
City of Meridian
Expectation from US
A Year in Review (Budget Dollars at Work)
Customer Service Improvements
New Hire – Administrative Assistant (Eunice Otero)
New Hire – Financial Analyst (Brad Purser)
Front Office Remodel
New Hire – Utility Billing Lead Clerk (Amanda Plitt)
Cost of Government
CLEAN AUDIT for FY2017!!!!
City of Meridian
Achievements / Accomplishments
Continual Customer Service Improvement
Process Improvement (P.E.A.K. Academy)
City Policy Updates
Department Process Documentation
Cost of Government Exercise
Purchasing / Bid Software
Purchasing Policy Update
Purchasing Procedures Handbook for Customers
City of Meridian
Goals/ Challenges / Projects
Focus Area 3 – Responsive Government
Strategic Goal (E) – Enhance transparency and decision-making of City government
3.E.4 – Implement a cost of government program in order to evaluate and
establish a Priority Based Budgeting system for the City of Meridian
Pilot Departments to begin April 19th with Consultant on-site
All other Departments will begin after lessons learned from Pilot Departments later this
calendar year
City of Meridian
Strategic Plan Objectives
City of Meridian
Questions
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 9B
Project/File Number:
Item Title:
Information Technology: Annual Department Report
Meetina Notes
v
Information Technology
Annual Update
IT Team & Services
Service Desk GIS Services Infrastructure
Services
Software
Engineering
Business
Analysis &
Project
Management
Service Desk
Jared Day –
Support
Intern
Nathan
Montgomery
– Graphics
Intern
Stephanie
Beck -
Asset Mgmt
Coordinator
Heather
McDonald -
Support
Technician
Ryan
Dusenbury –
Support
Specialist
Cliff
Kessinger –
Support
Specialist
Paul Masselli
– Service
Desk
Manager
Software Engineering / GIS
Nick Phares –
Software
Engineer
Dwain Nell -
Software
Engineer
Ryan Schafer -
Software
Engineer
Catherine
Roebuck –
Web
Developer
Mike Tanner –
Software
Engineering
Manager
Matt
Hoffman -
GIS Analyst
Doug
Green - GIS
Developer
Infrastructure / Systems Analysis & PM
Eli Daniel –
Network
Administrator
Jamie Beehn
– System
Administrator
Kristy Vigil –
Systems Analyst
/ Project Mgr
Dave Tiede
- CIO
IT - Organizational Chart
IT Intern (Graphic)
Nathan
Montgomery
Support Specialist
Cliff Kessinger
Support Technician
Heather McDonald
Software
Engineering MGR
Mike Tanner
Software Engineer
Ryan Schafer
Software Engineer
Dwain Nell
IT Intern (Support)
Jared Day
Web Developer
Catherine Roebuck
GIS Analyst
Matt Hoffman
Software Engineer
Nicholas Phares
IT Systems Analyst/
Project Manager
Kristy Vigil
Systems
Administrator
Jamie Beehn
Support Specialist
Ryan Dusenbury
IT Asset Mgmt.
Coordinator
Stephanie Beck
Network
Administrator
Eli Daniel
Software DevelopmentGIS ServicesService Desk
Infrastructure Services
Service Desk Mgr
Paul Masselli
GIS Developer
Doug Green
Systems Analysis /
Project Management
Chief Information
Officer
Dave Tiede
FY2018 Accomplishments
•Server / SAN Replacement
•Datacenter Switch replacements
•IT DR Plan – Strategic Plan Objective 3.C.3
•ArcGIS 10.5 upgrade
•Work with ACHD on fiber/conduit projects
Strategic Objective 3.C.3
Important Events
•Updated IT’s Disaster Recovery and Continuity Plan.
•Met with departments to prioritize their needs.
•Developed an outward facing communication plan.
•Developed a vendor assistance plan.
Strategic Objective 3.C.3
Performance Measures
•Annual updates to plan
•Annual testing of components in plan
•IT service RTAs meet or exceed RTOs and RPOs
•Communication about RTAs that don't meet RTOs/RPOs and
action plans devised
In Progress
•Server Operating System Upgrades
•Computer Replacements
•Comprehensive Financial Plan Software
•ArcGIS Enterprise (Portal)
•Connectivity to Homecourt
Upcoming
•Network Replacements
•Office Upgrade
•ShoreTel Upgrade
•Electronic Plan Review
•Redundant Connectivity to Dispatch
Questions?
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 9C
Project/File Number:
Item Title:
City Clerk's Office: Annual Department Report
Meetina Notes
2017 Department Report (2.0)
www.meridiancity.org
City Clerk’s Office
C.Jay Coles, City Clerk
April 10, 2018
City Clerk’s Office Staff
www.meridiancity.org
C.Jay Coles, City Clerk
Chris Johnson, Deputy City Clerk
Nancy Radford, Assistant City Clerk
Sheree Finch, Assistant City Clerk
Charlene Way, Assistant City Clerk
Hillary Bodnar, Commissions & Committees Specialist
Barbara Shiffer, Administrative Assistant
City Clerk’s Office – 2017 Department Report
Staffing Changes
www.meridiancity.org
•Chris Johnson joined the team as
Deputy City Clerk on February 5, 2018
City Clerk’s Office – 2017 Department Report
What We Do
www.meridiancity.org
•Custodian of the City Seal,
Ordinances and Records
•Manage main phone line
for City Hall
•Public Records Requests
•Administer Records
Retention Schedule
•Receive Claims
•Passport Acceptance
Facility
•Public Hearing Notices
•Legislative Support (Council,
Commission, Committee)
•Public Meeting Management
•Elections
•Permits & Licenses
•Temporary Use
•Mobile Sales
•Beer, Wine, Liquor, Alcohol
Catering
•Pawn Broker
•Precious Metal
•Dog Tags
City Clerk’s Office – 2017 Department Report
2017 By the Numbers
www.meridiancity.org
•Hearing Applications Submitted: 168 (22.6% )
•Notices Mailed: 5,833 (13% )
•NextDoor Notices: 74,166
•Public Records Requests: 303 (29% )
•Licenses Issued: 602 (5.4% )
•Phone Calls Received: 25,557
•Passports Processed: 3,125 ($78,125) (34.6% )
City Clerk’s Office – 2017 Department Report
2017 Snapshot
www.meridiancity.org
•Early Voting at City Hall
•Added Saturday Voting
•NovusAgenda
•Updated Temporary Use Code
•Extended time for temporary sales units from 90 to 120 days
•Removed Citizen Use Permits
•Aligned with ACHD timelines and processes
•Executed first ever city wide records destruction
•Updated Records Retention Schedule
City Clerk’s Office – 2017 Department Report
2017 Snapshot Continued
www.meridiancity.org
•Public Records Request Portal
•Easement Process
•Chambers Technology
•NextDoor Noticing
•Allumbaugh House Support
•Board of Adjustment
•Dog License Postcards
City Clerk’s Office – 2017 Department Report
In Progress
www.meridiancity.org
•Webpage Development
•Public Hearing Notices Online
•All Agendas in Single Location
•2nd Records Destruction
•Streaming All Commission Meetings
•NovusAgenda for Commissions
•PZ Commission now uses
•HPC and MAC in development
•PH Sign-in Sheets – iPad
•Document and Process Automation
City Clerk’s Office – 2017 Department Report
Citywide Strategic Plan
www.meridiancity.org
•5C1 – Research and identify a catalog of long-term funding
mechanisms and contributors for supporting arts and
culture (100% complete)
•5C2 – Develop a Plan to infuse art in public spaces (30%
complete; December 2018 anticipated completion date)
•5C3 – Connect to the artisan community and promote the
education of utilitarian all art forms and their historical
significance/value in our community (85% complete;
September 2018 anticipated completion date)
City Clerk’s Office – 2017 Department Report
C.A.R.E. Values Successes
www.meridiancity.org
“Thank you for serving our community”
“You all seem to be responsive to the needs of
your constituents”
“I’m so glad you took a moment to explain what
actually did happen”
“Thank you so much for getting this back to me
so quickly. I appreciate your help!”
City Clerk’s Office – 2017 Department Report
www.meridiancity.org
City Clerk’s Office – 2017 Department Report
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 9D
Project/File Number:
Item Title:
Public Safety Quarterly Overtime and LOS Variance Reports
Meetina Notes
All other OT to 3/31/18 - Annual Budget to Actual
Sort Large to Small
50.OK
� COmmU0111/ $eNICeS
• Records
• Police Admin
40.OK
• Code Enforcement
30.OK
o
0
20.OK
10.OK
0.0
2017-18 2017-18
Budget Actual
Fiscal Year
Data filtered by Police, Expenses/Expenditum and exported on April 3, 2018. Created with OpenGov
2017-18 Budget
2017-18 Actual
Community Services
$ 37,200
$ 21,273
Records
6,200
5,914
Police Admin
6,200
4,214
Code Enforcement
3,433
265
Total
$ 53,033
$ 31,665
Data filtered by Police, Expenses/Expenditum and exported on April 3, 2018. Created with OpenGov
Police/Sworn OT to 3/31/18: Annual Budget to Actual
2017-18
Budget
Fiscal Year
Uniform Patrols
Criminal Investigations Division
Total
2017-18
Actual
Data filtered by Police, Expenses/Expenditure and exported on Apnl 3, 2018. Created with OpenGov
Sort Large to Small
Uniform Patrols
• Criminal Investigations Division
2017-18 Budget
600.01K
$ 506,294
500.01K
105,400
400.01K
C
$273156
M
0
300.OK
D
200.01K
100.OK
0.0
2017-18
Budget
Fiscal Year
Uniform Patrols
Criminal Investigations Division
Total
2017-18
Actual
Data filtered by Police, Expenses/Expenditure and exported on Apnl 3, 2018. Created with OpenGov
Sort Large to Small
Uniform Patrols
• Criminal Investigations Division
2017-18 Budget
2017-1
$ 506,294
$
105,400
$ 611,694
$273156
April 10th, 2018 City Council
Quarterly presentation on
performance and budget
Mark Niemeyer
Fire Chief
Meridian Fire Department
Topic areas to cover
•Review response performance data
–How are we doing
–What are we doing
•Current staffing levels and staffing
challenges
•Past quarter overtime review
–How have additional FF’s helped
–On going challenges- testing, injuries, etc.
•Future topic: staffing of Station 6
2nd quarter response data
2017 2nd quarter
–947 EMS calls
–486 Fire calls
–156 Public Service calls
•1589 Total calls for service
•2096 Total responses
–1614 Emergent (code 3)
responses
–Turnout time: 1:37 @ 90th
percentile
–Travel time: 8:20 @ 90th
percentile
2018 2nd quarter
–951 EMS calls
–391 Fire calls
–175 Public Service calls
•1517 Total calls for service
•1870 Total responses
–1562 Emergent (code 3)
responses
–Turnout time: 1:30 at 90th
percentile (7% decrease)
–Travel time: 6:15 at the 90th
percentile (25% decrease)
Continued challenges in data
analysis
•Complex to analyze travel times to
population densities (GIS labor intensive)
•Dispatch- most calls “code 3”
•Multiple unit responses- skews data
•Need for more automated analysis tools
What have we done to improve
performance
•Trial period of not cross-staffing Truck and Engine at
Station 1 (roughly 15% decrease in chute time)
•Reduced EMS responses through ACCESS change-
sending closest ALS unit to certain calls with low transport
probability (roughly 6% reduction in EMS calls)
•Working with Ada County dispatch and Fire Dept’s to
change auto alarm responses; currently sending full
response (197 residential alarms/574 commercial alarms
past 2 years- resulting in 2 small fires that were contained
with first arriving unit)- ¼ of 1% chance of a fire. New
dispatch protocol would send closest single apparatus
Intterra implementation
Current Staffing Levels and
Challenges
•Currently have a vacancy for: 1 Operations Chief
(resignation), 1 Battalion Chief (retirement), 1 Engineer
(retirement), and upcoming 2 Captains (retirements).
Promotional testing for Engineer, Captain, Battalion Chief
occurring all of May.
•Station 6 staffing promotional vacancies: 3 Captains, 3
Engineers
–Currently not enough applications for Captains test to
cover all vacancies (5 applications; 6 vacancies)
2nd Quarter Overtime review-
Meridian.Opengov.com
2nd Quarter Overtime review-
Internal reporting
Wages Paid Wages Paid Wages Paid Wages Paid Hours Hours Hours Hours
Month Staffing OT Training OT Admin OT Total OT Hrly rate Staffing OT Training OT Admin OT Total OT Hours
October-17 $ 53,678 $ 4,741 $ 279 $ 58,698 41.84 1,275.0 122.0 6.0 1,403.0
November-17 $ 54,939 $ 9,628 $ 2,407 $ 66,974 41.38 1,327.5 235.0 56.0 1,618.5
December-17 $ 69,777 $ 6,657 $ 200 $ 76,633 63.83 1,043.5 152.5 4.5 1,200.5
January-18 $ 60,659 $ 2,244 $ 986 $ 63,889 42.82 1,416.5 53.5 22.0 1,492.0
February-18 $ 35,891 $ 1,981 $ 310 $ 38,181 43.09 827.0 51.5 7.5 886.0
March-18 $ 46,238 $ 2,628 $ 1,678 $ 50,544 43.72 1,058.5 60.0 37.5 1,156.0
April-18 $ - #DIV/0! -
May-18 $ - #DIV/0! -
June-18 $ - #DIV/0! -
July-18 $ - #DIV/0! -
August-18 $ - #DIV/0! -
September-18 $ - #DIV/0! -
Total FY2018 $ 321,181 $ 27,879 $ 5,860 $ 354,919 6,948.0 674.5 133.5 7,756.0
% of Total OT 90.49% 7.85% 1.65% 89.58% 8.70% 1.72%
Actuals Projection $ 642,361 $ 55,757 $ 11,720 $ 709,839
Actuals Percentage of Budget 146.49% 44.44% 24.51% 116.03%
FY18 Budget - Union $ 438,493 $ 125,480 $ 47,820 $ 611,793
% of Budget 71.67% 20.51% 7.82%
FY18 Budget - Union
Actuals Projection
Fire Union Overtime Projection (based on YTD Actuals) compared to Budget for
FY2018
Staffing OT
Training OT
Admin OT
Summary of Overtime Oct. 1 to
date
•Shift Overtime spent to date: $321,181 ($433k budgeted)
–Anticipating to be over budget due to vacancies and
lack of swing up personnel to cover vacancies.
•Training Overtime: $27,879 ($126k budgeted)
–Anticipating year end expenditures around $100,000
after summer training and start of recruit academy
•Admin (non-exempt) Overtime: $5,860 ($46k budgeted)
–Anticipating year end expenditures of $35,000 after
May testing and summer projects
What caused the OT?
•Battalion Chief- 2 active members to cover all vacancies.
Partly covered using exempt Chief Officers.
•Captains- 1 Captain off work comp (entire quarter), 1
Captain off FMLA (2 months)
•Engineers- 2 Engineers off work comp (entire quarter), 1
Engineer off work comp (1st month of quarter)
•Firefighter- 1 Firefighter off FMLA (entire quarter)
1604 hours total work comp
72 hours Wellness leave
48 hours Bereavement leave
2818 hours Sick leave
How has having extra staffing at
Firefighter rank helped?
•Last Quarter BC Overtime cost- 362 hours coverage
needed = $16,854. No float or swing up staff.
•Last Quarter Captain Overtime cost- 1643 hours coverage
needed = $72,456. 3 Float Captains, no swing up staff.
•Last Quarter Engineer Overtime cost- 1310 hours coverage
needed = $55,910. 3 Float Engineers, 1 swing up staff.
•Last Quarter Firefighter Overtime cost- 2.5 hours coverage
needed = $62.50. 6 Float Firefighters, 12 ‘extra’
Firefighters (Station 6 hired staffing)
Station 6 staffing discussion
•Policy decision needed during FY19 budget hearing
•Ideally Department desires to put E36 online beginning
October 1, 2018
–Station move in ready August 2019
•Promotions for vacancies will occur in June; would allow
June-Oct to evaluate added staffing levels at each rank
•Alternative idea would be to continue using promoted
personnel to cover vacancies without dedicating E36
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 9E
Project/File Number:
Item Title:
Public Works: Projects Map Demo
Meeting Notes
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City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 9F
Project/File Number:
Item Title:
Parks and Recreation Department: Five Mile Creek Trailhead - ACHD Cost Share Agreement
Meetina Notes
5 April 2018
MEMO
TO: Mayor and City Council
FROM: Kim Warren, Pathways Project Manager
RE: Proposed Five Mile Creek Pathway trailhead at Ten mile Road
Dear Mayor de Weerd and Council Members,
An opportunity has arisen in conjunction with the ACHD Ten Mile Road Widening Project (Design 2018,
ROW 2019, Construction 2020) to develop a trailhead at Ten Mile Road. ACHD has offered to donate 1.5
acres of land to the City for this purpose. We believe the construction cost savings afforded by a cost
share agreement could catalyze the construction of the first dedicated trailhead on our pathway system.
As Meridian’s pathway system grows, there will be a greater need for trailhead facilities to provide
direct access, parking, and other amenities for pathway users. The proposed trailhead would serve the
Five Mile Creek Pathway -- a natural choice, as it has been identified as a priority ‘spine’ in our pathway
system.
In addition to providing dedicated access, we view this as a tremendous opportunity to celebrate our
pathway system and increase its visibility in the community. It is also an opportunity to begin
developing a distinct identity and sense of place for our pathway system through signage, materials, and
site design – as we have aimed to do with recently developed parks like Keith Bird and Reta Huskey.
Staff presented this idea to the MPR Commissioners in January of this year. The commissioners were in
support of moving forward with the trailhead project. We are now seeking Council input and direction
as to whether or not we should proceed with negotiations for a cost share agreement with ACHD.
Meridian City Council Meeting Agenda April 10, 2018 – Page 135 of 156
Ten Mile Road Trailhead
at Five Mile Creek Pathway
Five Mile Creek Pathway
Segment D – Overview
ACHD - Ten Mile Road Widening
Ustick to McMillan
DESIGN -- 2018
R.O.W. -- 2019
CONSTRUCTION -- 2020
Drone Footage of Ten Mile Corridor
PROJECT TIMING
Ten Mile Road Trailhead
FEATURES
•Parking
•Water
•Shade
•Seating
•Bike Repair Station
•Signage
Trailhead as Gateway
to Five Mile Pathway + Pathway System
1.Opportunity for site-specific pathway amenities
2.IDENTITY– Create visibility for pathway system
apart from parks
3.More direct access to
pathways– greater need
as system grows
Action to date…
January, 2018
Presented to Meridian Parks and Recreation
Commission
Direction to
present to
Council
Commission Site Visit April Pathways Tour
Project Components
PLANNING-LEVEL COST ASSUMPTIONS
• Trailhead and Pathway Signage
•Parking Spaces – 35+/-
•Amenities (drinking water, kiosk, bike repair station)
•Street Trees and Landscaping
•Pathway + Bridge Crossing (4’ additional width)
Estimated Project Cost
Total Cost without Cost Share = $335,000
Total Cost with Cost Share = $255,000
Estimated savings if built concurrent
w/ Ten Mile Road Widening project = $ 80,000
+1.5 acres
donated land
Moving Forward…
Return with ACHD Cost Share Agreement ?
Budget Enhancement for FY 2019 ?
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 9G
Project/File Number:
Item Title:
Community Development: LimeBike Update
Meetina Notes
April 5, 2018
MEMORANDUM
TO: Mayor Tammy de Weerd
City Council Members
CC: City Clerk
FROM: Caleb Hood, Planning Division Manager
RE: LimeBike Bike Share
April 10, 2018 City Council Workshop Item
On March 5 th , the Meridian Transportation Commission made a recommendation to Council supporting
the idea of entering into an agreement with LimeBike, a dockless bike share operator. On March 27,
Megan Colford, of LimeBike made a presentation to the City Council explaining and offering a bike
share opportunity for the City. During the City Council meeting, Council asked questions and directed
City Staff to come back on April 10 th with answers and a draft agreement. City Staff from Parks,
Community Development and Legal have recently met and discussed bike share. Below is a summary of
the Council questions and concerns from March 27 th , with Staff’s initial response. Additional discussion
and details will be provided during the April 10 th meeting.
Q: Are electric assist mobility products considered “vehicles”? How will parking violations be handled?
A: E-bikes and e-scooters meet the vehicle definition in City Code (Title 7). So these vehicles, illegally
parked or operated, could be ticketed.
Q: Are electric assist vehicles allowed on our pathways; do we need to amend City Code?
A: Electric assist vehicles are allowed on City pathways; we do not have to amend City Code (but we
may want to in order to clarify). Specifically, Meridian City Code 13-2-6.S.4 contains a general
prohibition against motor vehicles on pathways and sidewalks. This section has already been interpreted
to prohibit gas-powered vehicles, while electric assist vehicles have been allowed under this section.
The Parks Director can write a director’s order, if needed or desired by City Council, to clarify the
allowance of electric assist vehicles on pathways under the current ordinance. NOTE: A director’s order
addresses the use of e-bikes and e-scooters on pathways, but not on streets or sidewalks within City
limits. Current City Code (see bullet above) interprets these e-mobility products as vehicles, so there
may be a desire to adopt a Boise/Ada County-type of code that distinguishes these types of vehicles and
addresses their use on streets, sidewalks, etc.
Meridian City Council Meeting Agenda April 10, 2018 – Page 146 of 156
Q: Can definitions be included in the Memorandum of Understanding – Service Agreement (MOU),
specifically a definition for “city property”, because the City does not control the right-of-way?
A: The MOU template provided by LimeBike is geared towards cities that have road authority.
Distinctions are now made in the updated MOU (attached). Additional definitions and terms have also
been included in the updated MOU.
Q: Are there any other permits or approvals necessary from the City?
A: Aside from an MOU, no other City-issued permits or approvals are envisioned. However, the City
has a license agreement with ACHD that grants the City authority to regulate portions of the right-of-
way in the City Core of downtown. A Use Zone Encroachment Permit, or similar permit through the
Clerk’s Office, may be required in the City Core; ACHD and City Staff need to further discuss and
determine.
Q: What have other, similar-sized communities done; are there any lessons learned?
A. In researching other communities, Staff recommends the following:
• A minimum of 200 bikes be initially deployed (this was also the number of bikes Megan
Colford mentioned during her March 27 th presentation); this is reflected in Exhibit A of the
attached MOU.
• A master key(s) (could be virtual) be given to the City so if necessary for safety of an
improperly parked/locked bike, it can be removed in a timely manner. If the City needs to
move a bike, LimeBike would reimburse the City for this expense; this is reflected in the
attached MOU and there are a couple of discussion points or questions associated with this
topic.
In researching and discussing with other similar communities, the following thoughts and
recommendations from other cities were also shared:
• Survey public and get ideas to make program successful before implementation (Aurora, CO)
and collect and evaluate data regularly (multiple cities).
• Develop an RFQ for bike share operator – potential across multiple jurisdictions (Reno-
Sparks).
• Make a bike/pathway map available on a mobile phone application (multiple cities).
• Develop a webpage with basic information about the program, including contact info for
LimeBike. Develop a flyer or similar information on the program (Aurora, CO).
• Consider solutions/accessibility for individuals who do not bank or have smartphone
resources (Aurora, CO).
Additionally, some communities have required bike share operators to pull annual permits (Seattle,
Aurora, etc.) and/or become licensed to operate within city limits. Staff does not believe that is
necessary in Meridian (except for possibly in the City Core). In some metro areas (San Diego, Dallas,
D.C., etc.), concerns and issues around safety, clutter (lack of rebalancing) and improperly parked bikes
have also developed. However, these issues seem to be in larger metro areas, most of which have
multiple bike share providers and typically several hundreds, if not thousands, of bikes. This (safety and
nuisance) is still somewhat concerning and performance standards should be monitored so issues
evolving elsewhere do not become a problem here, if in fact a bike share program is implemented in
Meridian.
Meridian City Council Meeting Agenda April 10, 2018 – Page 147 of 156
DRAFT
Service Agreement MOU - Bike Sharing Services
This Memorandum of Understanding (MOU) is made this ____(day) of _______(month) 2018,
by and between the City of Meridian Idaho, and Idaho Municipal Corporation ("City") and
Neutron Holdings, Inc. DBA LimeBike ("LimeBike").
RECITALS
1. A goal of City is to provide safe and affordable multi-modal transportation options to all
residents, reduce traffic congestion, and maximize carbon free mobility.
2. City is a municipal corporation in Ada County, Idaho, and within its borders, all public
highways, public streets, and public rights-of-way are under the jurisdiction and
exclusive general supervisory authority of the Ada County Highway District which is not
a party to this Agreement.
3. Bike share and related services are a component to help the City achieve its
transportation goals and the City desires to make bike share services available to
residents and those who work in the City.
4. LimeBike is a provider of bike share and related mobility products and services and
proposes to operate a bike share program within the City.
5. LimeBike will abide by all city, county, and state laws, ordinances, and rules governing
the use of public space to efficiently and effectively provide bike share services.
6. LimeBike possesses GPS, 3G, and self-locking technology in its bike fleet such that
bikes may be locked and opened by users with an app and tracked to provide for
operations and maintenance.
Agreement
1. Use of City Property. City authorizes LimeBike to use City Property (as defined below)
solely for the purposes set forth in Section 2 of this Agreement. This authorization is
not a lease, easement, franchise, or any form of exclusive provider relationship and is
not intended and shall not be construed to transfer any real property interest in City
Property.
2. Permitted Use. LimeBike customers may use designated areas of City Property solely
for parking of bicycles (as defined below) owned and maintained by LimeBike for use
in the bike share program. LimeBike shall not place or attach any personal property,
fixtures, or structures to City Property without the prior written consent of City.
a. Use of city property, and LimeBike's operations within the City, shall, at a
minimum: a) not adversely affect City Property; b) not adversely affect the
property of any third parties; c) not inhibit pedestrian or vehicular movement
within City Property and public rights-of-way, and d) not create conditions which
are a threat to public safety and security.
b. Upon termination of this MOU by either party, LimeBike shall, at its sole cost
Meridian City Council Meeting Agenda April 10, 2018 – Page 148 of 156
DRAFT
and expense, immediately remove its property from city property.
c. For the purposes of this Agreement, “bicycles”, “bike fleet” or “bikes” refer to
standard pedal bicycles, electric assist model bicycles, and/or electric scooters.
Electric assist bicycles and electric scooters shall have motors no larger than
250 watts and a top speed of 14.8 miles per hour.
d. For purposes of this Agreement, “City Property” shall refer to all City Public
Parks, City-operated public pathways, and certain portions of the downtown
core sidewalks that are administrated by City under license from the Ada
County Highway District.
3. Bike parking. The City, at its own discretion, will support the bike sharing program with
the installation of bike racks and/or painted bike parking spots, and recommended bike
parking spots without racks or painting, in the City to assist with the orderly parking of
bikes throughout the City.
4. Condition of City Property
a. City makes city property available to LimeBike in an "as is" condition. City makes
no representations or warranties concerning the condition of city property or its
suitability for use by LimeBike or its customers, and assumes no duty to warn
either LimeBike or its customers concerning conditions that exist now or may
arise in the future.
b. City assumes no liability for loss or damage to LimeBike's bikes or other property.
LimeBike agrees that City is not responsible for providing security at any location
where LimeBike's bikes are stored or located, and LimeBike hereby waives any
claim against City in the event LimeBike's bikes or other property are lost or
damaged.
5. Maintenance and Care of portion of City Property: LimeBike expressly agrees to repair,
replace or otherwise restore any part or item of real or personal property that is
damaged, lost or destroyed as a result of the LimeBike's use of City Property. Should
the LimeBike fail to repair, replace or otherwise restore such real or personal property,
LimeBike expressly agrees to pay City's costs in making such repairs, replacements or
restorations.
6. Operations & Maintenance. LimeBike will cover all maintenance costs for the bike fleet
and maintenance to minimum level of service and reporting outlined in Exhibit A. Any
inoperable bicycle or any bicycle that is not safe to operate shall be removed from City
Property or the public right-of-way within 24 hours of notice to LimeBike by operator or
City. City shall be provided with at least one Master Key to allow City personnel to
immediately and without notice unlock and remove any bicycle that is parked on City
Property or in the public right-of-way that creates a public hazard, or if LimeBike fails to
respond within the 24 hour period under the non-emergency conditions set forth in this
paragraph. City reserves the right to charge LimeBike an administrative fee of up to
$250 for each incidence where a City personnel is required to unlock and remove a
bicycle pursuant to this paragraph.
7. Indemnification. LimeBike shall defend, pay, indemnify and hold harmless City, its
officers, officials, employees, agents, invitees, and volunteers (collectively "City
Parties") from all claims, suits, actions, damages, demands, costs or expenses of any
kind or nature by or in favor of anyone whomsoever and from and against any and all
costs and expenses, including without limitation court costs and reasonable attorneys'
Meridian City Council Meeting Agenda April 10, 2018 – Page 149 of 156
DRAFT
fees, resulting from or in connection with loss of life, bodily or personal injury or property
damage arising directly or indirectly out of or from or on account of:
a. Any occurrence upon, at or from City Property or occasioned wholly or in part
by the entry, use or presence upon City Property by LimeBike or by anyone
making use of City Property at the invitation or sufferance of LimeBike, except
such loss or damage which was caused by the sole negligence or willful
misconduct of City.
b. Use of LimeBike's bikes by any individual, regardless of whether such use was
with or without the permission of LimeBike, including claims by users of the
bikes or third parties.
8. Insurance. LimeBike shall procure and maintain for the duration of this Agreement
insurance against claims for which LimeBike has indemnified the City pursuant to
Section 5 of this Agreement. LimeBike shall maintain General Liability limits no less
than One Million and no/100 Dollars ($1,000,000.00) per occurrence for bodily injury,
personal injury and property damage, and in the sum of One Million and no/100 Dollars
($1,000,000.00) for injury to or death of more than one person for each occurrence.
Each insurance policy shall name the City as an additional insured and it shall be
endorsed to state that: (i) coverage shall not be suspended, voided, or cancelled by
either party, or reduced in coverage or in limits except after thirty (30) calendar days
prior written notice by certified mail, return receipt requested, has been given to City;
and (ii) for any covered claims, the LimeBike's insurance coverage shall be primary
insurance as respects the City and any insurance or self-insurance maintained by the
City shall be in excess of the LimeBike's insurance and shall not contribute with it. The
insurance required to be provided herein, shall be procured by an insurance company
approved by City, which approval shall not be unreasonably withheld.
9.
Compliance with Law. LimeBike at its own cost and expense, shall comply with all
statutes, ordinances, regulations, and requirements of all governmental entities
applicable to its use of public rights-of-way and the operation of its bike share program,
including but not limited to laws governing operation of bicycles and motor vehicles. If
any license, permit, or other governmental authorization is required for LimeBike's lawful
use or occupancy of City Property or public rights-of-way or any portion thereof,
LimeBike shall procure and maintain such license, permit and/or governmental
authorization throughout the term of this Agreement.
10. Required Reports. LimeBike shall provide reports free of charge to the City concerning
utilization of its bikes and bike route usage not less than quarterly, and shall cooperate
with the City in the collection and analysis of aggregated data concerning its operations.
11. No Joint Venture. Nothing herein contained shall be in any way construed as expressing
or implying that the parties hereto have joined together in any joint venture or liability
company or in any manner have agreed to or are contemplating the sharing of profits
and losses among themselves in relation to any matter relating to this MOU.
12. Term. This Agreement shall commence on the ____ day of ________________, 2018,
(the "Commencement Date") and shall expire on the date that is Two (2) years after
the Commencement Date unless earlier terminated pursuant to Section 14, below.
Meridian City Council Meeting Agenda April 10, 2018 – Page 150 of 156
DRAFT
13. Termination. This MOU may be terminated prior to the expiration date set forth in
Section 12, above, upon the occurrence of any of the following conditions:
a. Upon delivery of written notice from City to the LimeBike terminating this
Agreement for any reason, or for no reason, by giving at least sixty (60) days'
notice to the LimeBike of such termination.
b. An attempt to transfer or assign this Agreement.
LimeBike shall not terminate this Agreement without first by giving at least 180 days'
written notice of plans for termination.
14. Amendment. This MOU may be amended by mutual agreement of the parties. Such
amendments shall only be effective if incorporated in written amendments to this
Agreement and executed by duly authorized representatives of the parties.
15. Permits. The City shall notify LimeBike of any local permits required, if any, of the
company for its local operation.
16. Applicable Law and Venue. The laws of the State of Idaho shall govern the
interpretation and enforcement of this MOU.
17. Incorporation of Recitals. The parties confirm the accuracy of the Recitals set forth in
this Agreement and the same are incorporated herein as part of this Agreement.
18. Time of the Essence. Time shall be of the essence for all events and obligations to be
performed under this Agreement.
19. Notices. All notices connection with this Agreement, or communications that either
party desires or is required or permitted to give or make to the other party under this
Agreement shall only be deemed to have been given, made and delivered, when made
or given in writing and personally served, or deposited in the United States mail,
certified or registered mail, postage prepaid, or sent by reputable overnight courier (e.g.,
FedEx) and addressed to the parties as follows:
a. City of Meridian, Attention City Clerk, 33 E Broadway Avenue, Meridian Idaho
83642
b. LimeBike: _____________________________________________________.
20.
21. Counterparts. This Agreement may be executed simultaneously or in any number of
counterparts, each of which shall be deemed an original, but all of which together shall
constitute one and the same agreement.
22. Fleet Management. Bike shall be "smart bikes" which allow the bike itself to be tracked
by GPS or other installed devise in order to manage the fleet's operations.
Meridian City Council Meeting Agenda April 10, 2018 – Page 151 of 156
DRAFT
Executed the day and year first above written, by the parties as follows:
Neutron Holdings, dba LimeBike:
By: _________________________________
Name: ______________________________
Title: _____________________________
City of [ ]:
By: _________________________________
Name: ______________________________
Title: _____________________________
Meridian City Council Meeting Agenda April 10, 2018 – Page 152 of 156
DRAFT
Exhibit A
Description of LimeBike’s Service Level Agreement
The following performance indicators shall be met and reported to help the City measure
success serving its citizens by improving livability and mobility. LimeBike will maintain its bikes
to be in an excellent state of cleanliness and repair, with a minimum of 90% of deployed bikes
operable at any time.
Performance
Indicator
Description Measurement
Tool
Minimum Performance
Standard
Reporting
Frequency
App & customer
service support
portal
LimeBike
reservation
system fully
operational
Uptime
reporting
99.5% uptime. quarterly
Bicycle
distribution
Maps identifying
trends in peak
bike distribution
Maps showing
aggregate
usage patterns
Fleet will focus on serving
the City of Meridian
quarterly
Bicycles in
service
Bikes in service Daily uptime
reports
Deploy and maintain a
minimum of 200 bicycles
in service in any calendar
month. Bicycles will be
phased into deployment
over a 6 week period and
can be increased based
on usage and demand.
quarterly
Report-
responsive
Response time
to improper bike
parking / other
problems
communicated
to Customer
Service
Time relative to
report logs
Within two (2) hours
during business hours
between 8am to 8pm
Monday through Friday
except for State and
Federal holidays.
For any complaint outside
of business hours, within
two hours (2) of start of
business hours
quarterly
Meridian City Council Meeting Agenda April 10, 2018 – Page 153 of 156
DRAFT
Service Agreement MOU - Bike Sharing Services
This Memorandum of Understanding (MOU) is made this ____(day) of _______(month) 2018,
by and between the City of Meridian Idaho, and Idaho Municipal Corporation ("City") and
Neutron Holdings, Inc. DBA LimeBike ("LimeBike").
RECITALS
1. A goal of City is to provide safe and affordable multi-modal transportation options to all
residents, reduce traffic congestion, and maximize carbon free mobility.
1.2. City is a municipal corporation in Ada County, Idaho, and within its borders, all
public highways, public streets, and public rights-of-way are under the jurisdiction and
exclusive general supervisory authority of the Ada County Highway District which is not
a party to this Agreement.
2.3. Bike share and related services are a component to help the City achieve its
transportation goals and the City desires to make bike share services available to
residents and those who work in the City.
3.4. LimeBike is a qualified provider of bike share and related mobility products and
services and proposes to operate a bike share program within the City.
4.5. LimeBike will abide by all city, county, and state laws, ordinances, and rules
governing the use of public space to efficiently and effectively provide bike share
services.
5.6. LimeBike possesses GPS, 3G, and self-locking technology in its bike fleet such
that bikes may be locked and opened by users with an app and tracked to provide for
operations and maintenance.
Agreement
1. Use of City Property. City authorizes LimeBike to use cCity pProperty (as defined
below) solely for the purposes set forth in Section 2 of this Agreement. This
authorization is not a lease, easement, franchise, or any form of exclusive provider
relationship and is not intended and shall not be construed to transfer any real
property interest in City Property.
2. Permitted Use. LimeBike customers may use designated areas of cCity pProperty
solely for parking of bicycles (as defined below) owned and maintained by LimeBike
for use in the bike share program. LimeBike shall not place or attach any personal
property, fixtures, or structures to City Property without the prior written consent of
City.
a. Use of city property, and LimeBike's operations within the City, shall, at a
minimum: a) not adversely affect City Property or the City's streets, or
sidewalks; b) not adversely affect the property of any third parties; c) not inhibit
pedestrian or vehicular movement within City Property and city property or
Comment [TB1]: City has not done any formal
investigation of “qualified” providers, so we
recommend leaving out this term.
Comment [TB2]: As stated in the second Recital,
City does not own streets or sidewalks.
DRAFT
along other property or public rights-of-way owned or controlled by the City),
and d) not create conditions which are a threat to public safety and security.
b. Upon termination of this MOU by either party, LimeBike shall, at its sole cost
and expense, immediately remove its property from city property.
c. For the purposes of this Agreement, “bicycles”, “bike fleet” or “bikes” may refer
to standard pedal bicycles, electric assist model bicycles, and/or related mobility
products such as shared electric scooters. Electric assist bicycles and electric
scooters shall have motors no larger thatthan 250 watts and a top speed of 14.8
miles per hour.
c.d. For purposes of this Agreement, “City Property” shall refer to all City Public
Parks, City-operated public pathways, and certain portions of the downtown
core sidewalks that are administrated by City under license from the Ada
County Highway District.
3. Bike parking. The City, at its own discretion, will support the bike sharing program with
the installation of bike racks and/or painted bike parking spots, and recommended bike
parking spots without racks or painting, in the City to assist with the orderly parking of
bikes throughout the City.
4. Condition of City Property
a. City makes city property available to LimeBike in an "as is" condition. City makes
no representations or warranties concerning the condition of city property or its
suitability for use by LimeBike or its customers, and assumes no duty to warn
either LimeBike or its customers concerning conditions that exist now or may
arise in the future.
b. City assumes no liability for loss or damage to LimeBike's bikes or other property.
LimeBike agrees that City is not responsible for providing security at any location
where LimeBike's bikes are stored or located, and LimeBike hereby waives any
claim against City in the event LimeBike's bikes or other property are lost or
damaged.
5. Maintenance and Care of portion of City Property: LimeBike expressly agrees to repair,
replace or otherwise restore any part or item of real or personal property that is
damaged, lost or destroyed as a result of the LimeBike's use of City Property. Should
the LimeBike fail to repair, replace or otherwise restore such real or personal property,
LimeBike expressly agrees to pay City's costs in making such repairs, replacements or
restorations.
6. Operations & Maintenance. LimeBike will cover all maintenance costs for the bike fleet
and maintenance to minimum level of service and reporting outlined in Exhibit A. Any
inoperable bicycle or any bicycle that is not safe to operate shall be removed from City
Property or the public right-of-way within 24 hours of notice to LimeBike by operator or
City. City shall be provided with at least one Master Key to allow City personnel to
immediately and without notice unlock and remove any bicycle that is parked on City
Property or in the public right-of-way that creates a public hazard, or if LimeBike fails to
respond within the 24 hour period under the non-emergency conditions set forth in this
paragraph. City reserves the right to charge LimeBike an administrative fee of up to
$250 for each incidence where a City personnel is required to unlock and remove a
bicycle pursuant to this paragraph.
Comment [CA3]: Do we want to define this? 60
days, etc. This would match the termination
timeline.
Comment [TB4]: The way I read this, the
“immediately” happens upon the expiration of the
60 or 180 days, or whatever termination option is
chosen.
Comment [TB5]: This is the current product
specification per limebike website.
Comment [TB6]: “parks” definition includes City
Hall Plaza by city code.
Comment [CA7]: Do we want to broaden this to
all City owned property? Does this definition include
the doorstep of New Ventures Lab?
Comment [TB8]: NVL is under lease and
controlled by Rick Ritter. We can expand it to
whatever other city property makes sense, but I’m
not sure we want these at the treatment plant,
police station, etc. Good item for discussion on
Tuesday.
Comment [CA9]: I would make it $250. My two
cents.
Comment [TB10]: This section needs some
wordsmithing, but we are introducing the concept
of the City moving improperly parked or inoperable
bikes, and recovering our costs for doing so.
DRAFT
7. Indemnification. LimeBike shall defend, pay, indemnify and hold harmless City, its
officers, officials, employees, agents, invitees, and volunteers (collectively "City
Parties") from all claims, suits, actions, damages, demands, costs or expenses of any
kind or nature by or in favor of anyone whomsoever and from and against any and all
costs and expenses, including without limitation court costs and reasonable attorneys'
fees, resulting from or in connection with loss of life, bodily or personal injury or property
damage arising directly or indirectly out of or from or on account of:
a. Any occurrence upon, at or from City Property or occasioned wholly or in part
by the entry, use or presence upon City Property by LimeBike or by anyone
making use of City Property at the invitation or sufferance of LimeBike, except
such loss or damage which was caused by the sole negligence or willful
misconduct of City.
b. Use of LimeBike's bikes by any individual, regardless of whether such use was
with or without the permission of LimeBike, including claims by users of the
bikes or third parties.
8. Insurance. LimeBike shall procure and maintain for the duration of this
agreementAgreement insurance against claims for which LimeBike has indemnified the
City pursuant to Section 5 of this Agreement. LimeBike shall maintain General Liability
limits no less than One Million and no/100 Dollars ($1,000,000.00) per occurrence for
bodily injury, personal injury and property damage, and in the sum of One Million and
no/100 Dollars ($1,000,000.00) for injury to or death of more than one person for each
occurrence. Each insurance policy shall name the City as an additional insured and it
shall be endorsed to state that: (i) coverage shall not be suspended, voided, or
cancelled by either party, or reduced in coverage or in limits except after thirty (30)
calendar days prior written notice by certified mail, return receipt requested, has been
given to City; and (ii) for any covered claims, the LimeBike's insurance coverage shall
be primary insurance as respects the City and any insurance or self-insurance
maintained by the City shall be in excess of the LimeBike's insurance and shall not
contribute with it. The insurance required to be provided herein, shall be procured by an
insurance company approved by City, which approval shall not be unreasonably
withheld.
9.
9. Compliance with Law. LimeBike at its own cost and expense, shall comply with all
statutes, ordinances, regulations, and requirements of all governmental entities
applicable to its use of City Property public rights-of-way and the operation of its bike
share program, including but not limited to laws governing operation of bicycles and
motor vehicles. If any license, permit, or other governmental authorization is required for
LimeBike's lawful use or occupancy of City Property or public rights-of-way or any
portion thereof, LimeBike shall procure and maintain such license, permit and/or
governmental authorization throughout the term of this agreementAgreement. City shall
reasonably cooperate with LimeBike, at no additional cost to City, such that LimeBike
can properly comply with this Section and be allowed to use City Property as specified
in Section 3, above.
10. Required Reports. LimeBike shall provide reports free of charge to the City concerning
utilization of its bikes and bike route usage not less than quarterly, and shall cooperate
Comment [TB11]: Not sure what this means, or
whether it is necessary.
DRAFT
with the City in the collection and analysis of aggregated data concerning its operations.
11. No Joint Venture. Nothing herein contained shall be in any way construed as expressing
or implying that the parties hereto have joined together in any joint venture or liability
company or in any manner have agreed to or are contemplating the sharing of profits
and losses among themselves in relation to any matter relating to this MOU.
12. Term. This agreementAgreement shall commence on the ____ day of
________________, 2018__, (the "Commencement Date") and shall expire on the
date that is Three (3)Two (2) years after the Commencement Date unless earlier
terminated pursuant to Section 14, below.
13. Termination. This MOU may be terminated prior to the expiration date set forth in
Section 1312, above, upon the occurrence of any of the following conditions:
a. Upon delivery of written notice from City to the LimeBike terminating this
agreementAgreement for any reason, or for no reason, by giving at least sixty
(60) days' notice to the LimeBike of such termination.
b. An attempt to transfer or assign this agreementAgreement.
LimeBike shall not terminate this agreementAgreement without first by giving at least
180 days' written notice of plans for termination.
14. Amendment. This MOU may be amended by mutual agreement of the parties. Such
amendments shall only be effective if incorporated in written amendments to this
agreementAgreement and executed by duly authorized representatives of the parties.
15. Permits. The City shall notify LimeBike of any local permits required, if any, of the
company for its local operation.
16. Applicable Law and Venue. The laws of the State of Idaho shall govern the
interpretation and enforcement of this MOU.
17. Incorporation of Recitals. The parties confirm the accuracy of the Recitals set forth in
this Agreement and the same are incorporated herein as part of this Agreement.
18. Time of the Essence. Time shall be of the essence for all events and obligations to be
performed under this Agreement.
19. Notices. All notices connection with this Agreement, or communications that either
party desires or is required or permitted to give or make to the other party under this
Agreement shall only be deemed to have been given, made and delivered, when made
or given in writing and personally served, or deposited in the United States mail,
certified or registered mail, postage prepaid, or sent by reputable overnight courier (e.g.,
FedEx) and addressed to the parties as follows:
a. City of Meridian, Attention City Clerk, 33 E Broadway Avenue, Meridian Idaho
Comment [TB12]: Term of years recommended
by Transportation Commission for the “pilot
program”
DRAFT
83642
b. LimeBike: _____________________________________________________.
16.20.
17.21. Counterparts. This agreementAgreement may be executed simultaneously or in
any number of counterparts, each of which shall be deemed an original, but all of which
together shall constitute one and the same agreement.
18.22. Fleet Management. Bike shall be "smart bikes" which allow the bike itself to be
tracked by GPS or other installed devise in order to manage the fleet's operations.
Executed the day and year first above written, by the parties as follows:
Neutron Holdings, dba LimeBike:
By: _________________________________
Name: ______________________________
Title: _____________________________
City of [ ]:
By: _________________________________
Name: ______________________________
Title: _____________________________
DRAFT
Exhibit A
Description of LimeBike’s Service Level Agreement
The following performance indicators shall be met and reported to help the City measure our
success serving its citizens and by improving the livability and mobility of [ ]. LimeBike will
maintain its bikes to be in an excellent state of cleanliness and repair, with a minimum of 90% of
deployed bikes operable at any time.
Performance
Indicator
Description Measurement
Tool
Minimum Performance
Standard
Reporting
Frequency
App & customer
service support
portal
LimeBike
reservation
system fully
operational
Uptime
reporting
99.5% uptime. quarterly
Bicycle
distribution
Maps identifying
trends in peak
bike distribution
Maps showing
aggregate
usage patterns
Fleet will focus on serving
the City of Meridian
quarterly
Bicycles in
service
Bikes in service Daily uptime
reports
Deploy and maintain a
minimum of [ ]250200
bicycles in service in any
calendar month. Bicycles
will be phased into
deployment over a 6
week period and can be
increased based on
usage and demand.
quarterly
Report-
responsive
Response time
to improper bike
parking / other
problems
communicated
to Customer
Service
Time relative to
report logs
Within two (2) hours
during business hours
between 8am to 8pm
Monday through Friday
except for State and
Federal holidays.
For any complaint outside
of business hours, within
two hours (2) of start of
business hours
quarterly
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 9H
Project/File Number:
Item Title:
Legal: RFP Committee Members for Main and Broadway Prosect
Meeting Notes
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1
C.Jay Coles
From:Tammy de Weerd
Sent:Sunday, April 08, 2018 6:19 PM
To:citycouncil
Cc:Bill Nary; Cameron Arial; Todd Lakey; Ashley Squyres; C.Jay Coles
Subject:RFP
Happy Sunday,
I wanted to send a quick note to give you an overview of what I will report on Tuesday. Luke and I met and
discussed the names I will be bringing forward to Council on Tuesday for approval pertaining to the RFP
Committee. We are in agreement on the following names.
Genesis Milam, City
Anne Little Roberts, City
Steve Vlassek, MDC
Rob McCarvel, MDC
Brad Hoaglun, citizen
Craig Slocum, citizen
The group will be tasked with:
1. Developing a matrix/rating criteria for the City Hall RFP. This will be brought to Council for approval. The
MDC & City Attorney will use this criteria to help draft an RFP.
2. Committee will provide feedback and comment on RFP draft. Draft will be presented to Council for
approval.
3. Committee will evaluate qualified responses to the RFP and bring recommendation to Council for discussion
and approval.
Steps 1 and 2 can run concurrently with the City’s next steps on the courtroom order the in light of the approved
legislation. A RFP will not be issued until an outcome looks eminent for dismissal or RFP can be revisited
accordingly. Step 3 will follow the closing period - if a RFP is issued. This is all to be determined by Council as
part of a RFP process.
The committee (if approved) will meet Thursday, April 12 at 3:00 to discuss the committee responsibilities
adopted by Council action Tuesday. I have not been able to reach one of the names on this list but hope to by
Tuesday. All members that have been contacted are interested in serving and are available to participate on
Thursday should this list be approved.
Staff support will include Bill Nary, Cameron Arial, Keith Watts from the City and Todd Lakey from MDC.
These are initial thoughts for discussion on Tuesday. Please let me know if you have any questions. As well, if
there is any additional information needed in advance of the meeting that I may need to prepare in advance of
the discussion.
Mayor Tammy
City of Meridian
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 91
Project/File Number:
Item Title:
Council: Bower Street Facility Discussion along with Parking Needs of the City
Meetina Notes
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 9J
Project/File Number:
Item Title:
Council: Commission and Board Updates
Meetina Notes
City Council Meeting
Meeting Date: April 10, 2018
Agenda Item Number: 11A
Project/File Number:
Item Title:
Per Idaho State Code 74-206(1)(b): To consider the evaluation, dismissal or disciplining of, or to
hear complaints or charges brought against, a public officer, employee, staff member or individual
agent; 74-206(1)(c): To acquire an interest in real property which is not owned by a public agency;
74-206(1)(d): To consider records that are exempt from disclosure as provided in chapter 1, title
74, Idaho Code; 74-206(l)(f): To communicate with legal counsel for the public agency to discuss
the legal ramifications of and legal options for pending litigation, or controversies not yet being
litigated but imminently likely to be litigated and 74-206(1)0): To consider labor contract matters
authorized under section 67-2345A [74-206A](1)(a) and (b), Idaho Code.
Meetina Notes
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