2018 03-20
C I T Y C OUNCI L R EGU L A R
M EETI N G A GENDA
C ity C ouncil C hamber s
33 E ast B r oadway Avenue
M er idian, I daho
Tuesday, M ar ch 20, 2018 at 6:00 P M
1. Roll-C all Attendance
X A nne L ittle R oberts X J oe Borton
X Ty P almer X Treg B ernt
X Genesis Milam X L uke Cavener
X Mayor Tammy de Weerd
2. P ledge of Allegiance
3. C ommunity I nvocation by Darrell Taylor with Ten Mile Christian
Church
4. Adoption of Agenda Adopted as amended
5. F uture M eeting Topics - Public F orum (Up to 30 M inutes M aximum)
Thi s time is reserved for the public to address their elected officials
regarding matters of general i nterest or concern of public matters and is not
speci fic to an active land use/development application. By law, no
deci sions can be made on topics presented under this public comment
section, other than the City Counci l may request that the topic be added to
a future meeting agenda for a more detailed discussion or action. The
Mayor may also direct staff to further assist you in resolving the matter
following the meeting.
6. P roclamation
A. Rocky M ountain Boys B asketball S tate C hampions D ay
7. C onsent Agenda Approved
A. Approve M inutes of M arch 6, 2018 C ity Council Regular M eeting
B. Ver anda S enior L iving at Hill's C entury Water M ain E asement
C. F inal P lat for Hill's C entury F arm S ubdivision No. 9 (H-2018-0019)
by Brighton Investments, LLC L ocated at 1/4 M ile South of E ast
Amity Road and 1/4 M ile E ast of S outh E agle Road
D. F inal Order for M ovado G r eens No. 1 (H-2018-0009) by M ovado
D evelopment, LLC located South of E . O verland Road between
S . Topaz Way and S . C loverdale Road
E. Amended FROM Findings of Fact, Conclusions of Law TO
Resolution No. 18-2065: A Resolution Vacating The City Of
Meridian Water And Sanitary Sewer Easement (Grantee: City
Of Meridian, Grantor: R & A Nielson Properties, LLC) Located
On Lots 5 Of Block 1 Of Gramercy Subdivision, No. 1 Located
At 1715 S. Wells Avenue, In The Ne ¼ Of Section 20,
Township 3 North, Range 1 East, Boise Meridian, City Of
Meridian, Ada County, Idaho; And Providing An Effective
Date.
F. F indings of F act, C onclusions of L aw for S eyam E ast
S ubdivision (H-2017-0159) B y Volante Investments, LLL P
L ocated on the North S ide of E ast F ranklin Road and E ast of
North Touchmar k Way
G. F indings of F act, Conclusions of L aw for Whistle S top
S ubdivision (H-2017-0167) B y B iltmore C ompany L ocated at 1297
E P ine Avenue
H. F indings of F act, Conclusions of L aw for T imber line S ubdivision
(H-2017-0140) by B ailey Investments, LLC , L ocated at 655 and
735 West Victory Road
I. Impact F ee Assessment and D eferral Agr eement
Moved from Consent Agenda
J. Approval of Task O rder 10014.h for “Well 32 P umping F acility
S er vices D ur ing C onstr uction” to K eller Associates, Inc. for the
Not-To-E xceed amount of $68,230. T his Task O r der is issued in
conjunction with the M aster Agr eement with K eller Associates
dated O ctober 1, 2017.
K. Recycled Water User ’s Agr eement - J acksons
L. AP Invoices for P ayment 3/21/18 - $1,428,810.56
8. Items M oved F rom T he C onsent Agenda
9. Community Items/P r esentations
A. S wearing in of 6 New P olice Officer s
10. Action Items
Land Use Public Hearing Process: After the Public Hearing is opened the
staff report will be presented by the assigned City planner. Following
Staff's report the applicant has up to 15 minutes to present their
application. Each member of the public may provide testimony up to 3
mi nutes or if they are representi ng a larger group, such as a Homeowners
Association, they are allowed 10 minutes. The applicant is then allowed
10 addi tional minutes to respond to the public's comments. No additional
public testimony is taken once the public hearing is closed.
The City Counci l may move to continue the item for additional information
or vote to approve or deny the i tem with or without changes as presented.
The Mayor is not a member of the City Council and pursuant to Idaho
Code does not vote on public hearing items, unless to break a tie vote.
A. F indings of F act, Conclusions of L aw for Har per Ridge
S ubdivision (H-2017-0151) by M cM aster L imited P ar tnership,
L ocated at 3885 E C opper P oint D r ive
Approved
B. P ublic Hearing for O aks West S ubdivision (H-2017-0170) B y
Hayden Homes Idaho, LLC, L ocated at the S outheast C or ner of
North M c D ermott Road and West M cM illan Road
1. Request: F or A n A mendment to the C omprehensive Plan Future
L and Use Map to C hange the L and Use D esignation on 7.25+/-
A cres of L and from O ffice to Medium D ensity R esidential (MD R )
2. Request: A D evelopment A greement Modif ication to A mend the
Conceptual D evelopment P lan Consistent with the P roposed
Development
3. Request: A Rezone of 5.57 A cres of L and f rom the L -O to the R -
8 Z oning District and 17.91 A cres of L and f rom the R-15 to the R -
8 Z oning District.
4. Request: A P reliminary P lat C onsisting of 100 S ingle-F amily
Residential B uilding L ots, 20 Common L ots and 2 Other L ots f or
a Well and L if t S tation on 30.91 A cres of L and in the R -8 Zoning
District.
Approved
C. P ublic Hear ing for P r oposed P ar ks F ees and P r oposed P asspor t
E xecution F ee
D. Resolution No. 18-2064: A Resolution Adopting New F ees Of T he
M er idian C ity C ler k’s O ffice And M eridian P arks And Recreation
D epartment; Authorizing T he Respective D epartments To C ollect
S uch F ees; And P roviding An E ffective D ate Approved
11. D epar tment Reports
A. C ontinued from M ar ch 13, 2018: Citywide S trategic P lan Update
B. P ar ks and Recreation: F ar mers M ar ket Update
1. P rofessional S ervices A greement with I ndigo I daho for the Main
S treet Market not to exceed $5,000
Approved
C. P ar ks and Recreation: HomeC ourt F acility Update
D. P ublic Works: B udget Amendment Not-to-E xceed $108,987.00 for
S C AD A S ystem Administr ator
Continued to March 27, 2018
E. C ouncil: Commission and B oar d Updates
12. O rdinances
A. O rdinance No. 18-1766: (D esigning Team - H-2017-0166)
A n O rdinance of the City of Meridian granting the re-zone of a parcel of
land located in the S E ¼ of the NE ¼ of S ection 7, Township 3 North,
Range 1 E ast, B oise Meridian, A da County, I daho, as described in the
attached E xhibit “A ”; E stablishing and Determining the L and Use
Z oning C lassification of S aid L ands from R -15 (Medium High D ensity
Residential D istrict) to O-T (O ld Town) in the Meridian C ity C ode;
P roviding that C opies of this O rdinance Shall be Filed with the A da
County A ssessor, the A da C ounty Recorder, and the I daho S tate Tax
Commission, as Required by L aw; and P roviding f or a Summary of the
O rdinance; and P roviding for a Waiver of the R eading R ules; and
P roviding for A n E ffective D ate.
Approved
13. F utur e M eeting Topics
14. E xecutive S ession per Idaho State Code 74-206(1)(j): To consider
labor contract matters author ized under section 67-2345 A [74-206 A](1)
(a) and (b), Idaho C ode.
Into Executive Session at 10:15pm
Out of Executive Session at 10:25pm
Adjourned at 10:26pm
All materials presented at public meetings shall bec ome property of the C ity of Meridian.
Anyone desiring accommodation for disabilities related to doc uments and/or hearing,
please c ontac t the C ity Clerk's Offic e at 888-4433 at least 48 hour s pr ior to the public meeting.
Meridian City Council March 20, 2018.
A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday,
March, 20, 2018, by Mayor Tammy de Weerd.
Members Present: Tammy De Weerd, Joe Borton, Genesis Milam, Luke Cavener, Ty
Palmer, Anne Little Roberts and Treg Bernt.
Others Present: Bill Nary, C.Jay Coles, Clint Dolsby, Bruce Freckleton, Sonya Allen,
Jeff Lavey, Berle Stokes, Mark Niemeyer, Cameron Arial, Dale Bolthouse, and Dean
Willis.
Item 1: Roll-call Attendance:
Roll call.
X__ Anne Little Roberts X _ _Joe Borton
X__ Ty Palmer X__ Keith Bird
__X___Genesis Milam __X__ Lucas Cavener
__X_ Mayor Tammy de Weerd
De Weerd: I will go ahead and get this meeting started. Thank you all for joining us
here today. For the record it is Tuesday, March 20th. It's 6:00 o'clock. We will start
with roll call attendants, Mr. Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the
pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Darrell Taylor with Ten Mile Christian
Church
De Weerd: Item 3 is our community invocation. Tonight we will be led by Darrell
Taylor. He is with Ten Mile Christian Church. If you will all join us in the community
invocation or take this as an opportunity for a moment of reflection. Thank you for
joining us.
Taylor: Thank you. Heavenly Father, we do thank you for this great nation we live in
and, Father, the many blessings you have given us throughout these years. But as the
news continues to remind us, we are in need of moral and spiritual overhaul to help our
nation meet the many heartaches we are facing today. We pray today, Father, for our
leaders, not only in the nation's capital, but also here in this beautiful city of Meridian.
Father, we are praying for wisdom and courage for those in the leadership in making the
right decisions that impact Meridian, as well as this great country of ours. Father, give
Meridian City Council
March 20, 2018
Page 2 of 80
us light and truth to guide us as we humbly seek your will in our lives and it's in your
son's precious name we pray, amen. Thank you.
Item 4: Adoption of Agenda
De Weerd: Thank you. Item No. 4 is adoption of the agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: We have a change on the Consent Agenda. Item 7-E is to be retitled as a
Resolution No. 18-2065 for the Gamercy vacation. On Consent Agenda Item 7-I is
going to be removed and -- down to 8-A. And with those changes I move we adopt the
amended agenda.
Cavener: Second.
De Weerd: I have a motion and a second to adopt the agenda as amended. All those
favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum)
Coles: There were no sign-ups, Madam Mayor.
Item 6: Proclamation
A. Rocky Mountain Boys Basketball State Champions Day
De Weerd: Okay. Well, I will move to the podium and ask our Rocky Mountain High
School basketball team to come join me. Well, I would -- this is the second year in a
row that they have won the state championship and so keeping in tradition, we will read
a proclamation. I do have one with all of your names in it. This will go in our records.
So, some day if you ever want to show your girlfriend, your wife, your kids that you are
part -- a day was named after you, you can do that. So -- and I will give the
proclamation with the names and without it both to you and you can do with it what you
would like. So, I will go ahead and read this. Whereas being a Rocky Mountain
basketball player is more than scoring points, making assists, grabbing rebounds,
stealing the ball and achieving a state title, it is training to build leadership, character,
confidence, teamwork and resilience, all traits needed to succeed on the court, in the
classroom, and in the real world and whereas for the 2017-2018 season the Grizzlies
entered the state championship with a 13 game winning streak, but continued the
basketball domination at the championship tournament by bringing home the winning
trophy and whereas their strong desire to exhibit excellence in all they do resulted in a
59-51 victory in overtime to win the Idaho Class 5-A Boys State Basketball
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March 20, 2018
Page 3 of 80
Championship Tournament and whereas capturing back-to-back basketball state titles
builds school spirit and allows these young men to walk the halls of Rocky, Mountain,
the city and the state, knowing that they are now the team to beat and whereas the
leadership, training and discipline of coaches help all team members to focus their
talents and passion to become a winning team, with each player making valuable
contributions to their victory. Therefore, I, Mayor Tammy de Weerd, here do proclaim
March 20th as Rocky Mountain Boys Basketball State Champions Day in the City of
Meridian and call upon the community to join me in congratulating the Grizz on their
remarkable athletic achievement and for representing Meridian so proudly in the state
tournament. Please join me in congratulating them. I'm going to turn this over to Coach
Roy and, then, I will ask if each of the players will introduce yourself. If you will state
your position and your year in high school, I would greatly appreciate it.
Roy: Thank you. I will just say thank you guys for having us. It's quite an honor to be
here. These boys are a really good representative of Rocky Mountain and not only are
they really good basketball players, but they are really good people. We had a 3.6 GPA
cumulative amongst these guys. So, they are really good people and they represent me
and our program really well. So, I'm really proud of them and thanks again for having us
here. Thank you.
O'Donnell: Tyler O'Donnell, I'm a senior and I'm a guard.
Hall: I'm Garrett Hall. I'm a senior and I'm also a guard.
Ranstrom: I'm Hunter Ranstrom. There is a theme here. I am a senior and I am a
guard.
Denison: Brock Denison. Senior. I'm a guard.
Ranstrom: I'm Briggs Ranstrom. I'm a sophomore and I'm a guard.
Harrop: Cameron Harrop. I'm a junior and I'm a forward.
Rogers: Stranton Rogers. I'm a sophomore and I play guard.
Hamilton: I'm Brayden Hamilton. I'm a junior and I'm a forward.
Hansen: I'm Jayden Hansen. I'm a freshman and I'm a guard.
Lamm: Payton Lamm. Junior. Forward.
Firth: Cooper Frith. Sophomore. Guard.
Item 7: Consent Agenda
Meridian City Council
March 20, 2018
Page 4 of 80
A. Approve Minutes of March 6, 2018 City Council Regular
Meeting
B. Veranda Senior Living at Hill's Century Water Main Easement
C. Final Plat for Hill's Century Farm Subdivision No. 9 (H-2018-
0019) by Brighton Investments, LLC Located at 1/4 Mile South
of East Amity Road and 1/4 Mile East of South Eagle Road
D. Final Order for Movado Greens No. 1 (H-2018-0009) by Movado
Development, LLC located South of E. Overland Road between
S. Topaz Way and S. Cloverdale Road
E. Amended FROM Findings of Fact, Conclusions of Law TO
Resolution No. 18-2065: A Resolution Vacating The City Of
Meridian Water And Sanitary Sewer Easement (Grantee: City
Of Meridian, Grantor: R & A Nielson Properties, LLC) Located
On Lots 5 Of Block 1 Of Gramercy Subdivision, No. 1 Located
At 1715 S. Wells Avenue, In The Ne ¼ Of Section 20,
Township 3 North, Range 1 East, Boise Meridian, City Of
Meridian, Ada County, Idaho; And Providing An Effective
Date.
F. Findings of Fact, Conclusions of Law for Seyam East
Subdivision (H-2017-0159) By Volante Investments, LLLP
Located on the North Side of East Franklin Road and East of
North Touchmark Way
G. Findings of Fact, Conclusions of Law for Whistle Stop
Subdivision (H-2017-0167) By Biltmore Company Located at
1297 E Pine Avenue
H. Findings of Fact, Conclusions of Law for Timberline
Subdivision (H-2017-0140) by Bailey Investments, LLC,
Located at 655 and 735 West Victory Road
J. Approval of Task Order 10014.h for “Well 32 Pumping Facility
Services During Construction” to Keller Associates, Inc. for
the
Not-To-Exceed amount of $68,230. This Task Order is issued in
conjunction with the Master Agreement with Keller Associates
dated October 1, 2017.
K. Recycled Water User’s Agreement - Jacksons
L. AP Invoices for Payment 3/21/18 - $1,428,810.56
Meridian City Council
March 20, 2018
Page 5 of 80
De Weerd: Okay. Item 7 is our Consent Agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: With the correction noted on Item 7-E, as Resolution 18-2065 and the removal
of 8-I -- or 7-I, I would move that we approve the Consent Agenda and for the Mayor to
sign and Clerk to attest.
Cavener: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda as it had
been amended. Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 8: Items Moved From The Consent Agenda
I. Impact Fee Assessment and Deferral Agreement
De Weerd: Item 7-I was moved under 8 and so I believe there were questions on this
item. No?
Nary: Madam Mayor, Members of the Council, I can really start and Bruce can probably
provide greater detail. We did receive a request from Brighton Corporation for a
deferral of their payment of impact fees. Those are the impact fees the city collects on
behalf of the Ada County Highway District. They had negotiated that with Ada county
because they are in the midst of changing some of their calculations or methodology
and so Brighton was hopeful that that would have a positive impact on their project.
ACHD was agreeable to that, so we negotiated this basically change of time for
payment with ACHD and with Brighton to make sure it would line up with them and that
we could still collect it when we need to and when necessary. So, Bruce could probably
provide you more specifics on the process, but that's the purpose of the agreement.
De Weerd: I believe it was due at the certificate of occupancy; correct? Bruce?
Freckleton: There we go. Madam Mayor, Members of the Council, yes, the typical time
we collect the impact fees is when the permit is paid for -- at the issuance of the permit.
Per the requests the time frame for the collection of this would move to the occupancy.
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March 20, 2018
Page 6 of 80
So, prior to occupancy permit being issued, we would collect those fees on behalf of
ACHD just like normal.
De Weerd: Okay. Any questions from Council?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I appreciate the explanation. I had asked for it to be pulled because the original
copy that was placed in the Council packet didn't have the specifics on who the parties
were to the agreement and what it was for. So, that answered it. Thank you.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: Mr. Freckleton, is it -- are the amounts going to change at all or the same
amount, just -- just it's going to be deferred; is that what you're saying?
Freckleton: Madam Mayor, Councilman Bernt, the -- it's my understanding that there is
going to be a fairly significant difference in the fee structure that ACHD is -- is
negotiating right now. So, it does make a pretty big difference in the -- in the amount of
the impact fee that is collected and so my understanding is it's like May and I know
David Turnbull is here tonight and he could probably provide a little more detail if you
would like. But it was -- it was a significant difference in the amount of money that he
would -- basically if he paid it with the permit like normal, he would, then, have to go
back and try and get the difference in the monies back. So, it just pushes -- it kicks the
can down the road, pushes it out to occupancy, instead at permit issuance.
De Weerd: And the only reason it's in front of you is because we do the collection. So,
any further questions? Okay.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: With that explanation I would move that we approve the impact fee assessment
and deferral agreement.
Cavener: Second.
De Weerd: I have a motion and a second. Any discussion? Mr. Clerk.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
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March 20, 2018
Page 7 of 80
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 9: Community Items/Presentations
A. Swearing in of 6 New Police Officers
De Weerd: Now one of our favorite events is getting to see the -- the swearing in of
new officers. So, I will ask Chief Lavey if he would like to come forward.
Lavey: Madam Mayor, Council, I don't know if she's greeting the Grizzlies or the
officers, but she's definitely into it. Madam Mayor, Council, I would like to thank you for
your time this evening. This is probably the best time I ever come in front of you and
that's to introduce some -- some new police officers that are members of our
department, members of our family, and serving our community and so I would like to
ask all six of the officers to come up here, stand to my left and allow me to introduce
them to you. Madam Mayor, Council, as I said before, we actually have hired six new
police officers. They have been in training for about three or four weeks. They actually
were in the back room these last couple of days when we were in that training as well. I
noticed that they stayed pretty well hidden, knowing that all the directors and Mayor was
in the room. But they were there. So, for the officers, raise your hand when I state your
name just so every knows who we are talking about. So, David Frick. You don't need
to keep it up. There you go. David actually comes to us from the city of Twin Falls.
That's probably one of the reasons why I'm not allowed back in Twin Falls is we have
hired quite a few police officers from there, but he worked for Twin Falls for 15 years.
Thirteen and a half years was as a full-time officer and an additional one and a half
years as a reserve. So, welcome. Andrew. Andrew Herscowitz will actually be going to
the academy in April and Andrew has served six years as a fire controlman first class in
the United States Navy. So, thank you for your service and welcome. Brendan.
Brendan Koop comes to us with five years of experience as a petty officer second class
in the United States Navy. Welcome, Brendan. Brendan will actually be going to the
academy also in April. Nick. Nicholas Kotangian spent the last three years as a police
officer with the Los Angeles California Police Department. LAPD. Nicholas spent eight
years with the Los Angeles Fire Department as an ocean lifeguard recruit. Prior to that
he worked as an EMT for seven years in Orange County, California. Welcome, Nick.
Chris. Chris LeFave has 16 years of experience as a police officer with the Fullerton,
California, Police Department and he is not the only one we have hired from Fullerton,
so I can't probably go back there either. So, welcome aboard, Chris. And he is quick to
point out to me that he only uses this name for legal reasons, but Robert R.J. Young.
So, R.J. Young has served the last 12 and a half years as a police officer K9 handler
with the Anaheim, California, Police Department. Prior to Anaheim he had served six
years as a deputy sheriff with the Los Angeles County Sheriff's Department. Welcome
aboard, R.J. So, I want all of you to raise your right hand and repeat after me. And for
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March 20, 2018
Page 8 of 80
the family there, this is your opportunity to get a photo and feel free to come up, stand
behind me, do whatever you want to get those photos and, then, our professional
photographer Detective Foley is also in the audience probably taking photos as well.
So, do what you need to do to get that perfect photo. I, state your name, do solemnly
swear or affirm, that I will support the Constitution of the United States and the
constitutional laws of the state of Idaho and the laws and ordinances of the City of
Meridian. That I will abide by the Law Enforcement Code of Ethics and the policies and
procedures of the Meridian Police Department. That I will obey all lawful orders and
directives for those appointed over me and I will, to the best of my ability, faithfully
discharge all the duties of police officer in and for the City of Meridian, state of Idaho, so
help me God.
(Repeated by the officers.)
Lavey: Congratulations, gentlemen. Madam Mayor, I will turn this over to you in case
you have any words.
De Weerd: Thank you. And, you know, I'm not going to apologize to any of the law
enforcement agencies that you have come from. We appreciate you joining our team
and to the two that are joining us from the military, we thank you for your service and
look forward to serving our -- continuing to serve our country through our community.
So, to -- to our new officers and to their families, we think that you have just joined
one of the best teams in the -- certainly in the state, if not the nation, and we all take a
lot of pride in what our police force does in our community. There is a reason that we
continue to be listed among the safest communities in Idaho and the nation and it is
because of the good work by our officers, but also that they look forward to partnering
with our community, because we know that you can't do it all by yourself. You have a
great team, they have your back, and to the families we will do everything we can to
keep your loved ones safe and we appreciate the sacrifice that you give the community
for letting us welcome in your loved ones to -- to our Meridian family. So, thank you for
joining them here this evening. Thank you to their peers that have been here to cheer
them on. It just, again, reiterates why we are a great department. I believe that you
attended the annual awards ceremony and you have joined the best, so welcome.
Counsel, any additional comments? Thank you for joining us.
Lavey: Madam Mayor, it looks like Colin wants to recruit with us, come on our side
there.
De Weerd: Well, he's one of the best, too, he feels right at home there. Right, Colin?
Bernt: Maybe he needs bodyguards. Is that what it is, bodyguards?
De Weerd: I like that. Thank you so much. And you do not have to stay.
Item 10: Action Items
Meridian City Council
March 20, 2018
Page 9 of 80
A. Findings of Fact, Conclusions of Law for Harper Ridge
Subdivision (H-2017-0151) by McMaster Limited Partnership,
Located at 3885 E Copper Point Drive
De Weerd: Okay. Under Item 10, Action Items, 10-A is Findings of Facts on H-2017-
0151. Cameron, are you leading us in this?
Ariel: Madam Mayor, Members of the Council, I apologize, I'm not sure who is.
Nary: Madam Mayor? Sorry.
De Weerd: Mr. Nary.
Nary: Sorry. Madam Mayor, Members of the Council, the reason this is on here -- the
Council did approve this a couple weeks ago. There was specific requests for clarity for
the Council to not tile the Ridenbaugh Canal. I think in the -- in the lengthy discussion
that went on that evening regarding this that wasn't specifically stated, although the
Council's approval was -- was generally based on all the comments that staff had asked
that -- they did include that that was not required, they wanted to point that out before
we approve the final findings, that that was the Council's desire, that was how we
prepared this, so that was the reason it's on here.
De Weerd: Thank you. And I believe that -- I thought it was stated that they understood
that that is not something that is titled, so --
Nary: Madam Mayor, that's -- you're absolutely correct. I think that was everyone's
understanding. I think at the point where the motion was made, because of the length
of the hearing, it wasn't specifically called out. So, when the planning department
contacted our office, my suggestion was simply to put it on, point it out, making sure we
are clear that was the Council's attention and, then, we can -- we can go ahead and
approve it as is.
De Weerd: But you don't need a motion, you just need an indication from Council.
Nary: No. You need to go ahead and approve these findings.
De Weerd: Okay. With that -- with that in here.
Nary: Yes.
De Weerd: Okay.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Meridian City Council
March 20, 2018
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Palmer: Madam Mayor, since it was my oversight at the time, Mrs. Milam pointed out
right after we voted that we did forget it, so we just had a little discussion on it, but,
anyway, I move we approve the Findings of fact and Conclusions of Law for H-2017-
1051.
Bernt: Second.
De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, nay; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: The ayes have it.
MOTION CARRIED: FIVE AYES. ONE NAY.
B. Public Hearing for Oaks West Subdivision (H-2017-0170) By
Hayden Homes Idaho, LLC, Located at the Southeast Corner of
North McDermott Road and West McMillan Road
1. Request: For An Amendment to the Comprehensive Plan
Future Land Use Map to Change the Land Use Designation
on 7.25+/- Acres of Land from Office to Medium Density
Residential (MDR)
2. Request: A Development Agreement Modification to Amend
the Conceptual, Development Plan Consistent with the
Proposed Development
3. Request: A Rezone of 5.57 Acres of Land from the L-O to
the R8 Zoning District and 17.91 Acres of Land from the R-15 to
the R8 Zoning District.
4. Request: A Preliminary Plat Consisting of 100 Single-Family
Residential Building Lots, 20 Common Lots and 2 Other Lots
for a Well and Lift Station on 30.91 Acres of Land in the R-8
Zoning District.
De Weerd: Item 10-B is a public hearing for H-2017-0170. I will open this public
hearing with staff comments.
Allen: Thank you, Madam Mayor, Members of the Council. My computer is being really
slow here. Give me just one minute. All right. The next applications before you are a
request for a development agreement modification, a Comprehensive Plan map
amendment, a rezone, and a preliminary plat. This site consists of approximately 31
acres of land. It zoned R-8, R-15 and L-O. It's located at the southeast corner of North
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March 20, 2018
Page 11 of 80
McDermott Road and West McMillan Road. A little history on this property. Back in
2008 it was annexed with the Oak Creek project with R-8 and R-15 zoning. In 2013 the
property was rezoned to its existing zoning, R-8, L-O and R-15, with a new conceptual
development plan that depicted a park, fire station, office and multi-family residential
uses as shown. The L-O zoning was approved based on the applicant's request to float
the office future land use designation from near the mid mile on the south side of
McMillan to the subject property without an amendment to the future land use map.
Single family residential medium density homes were, then, constructed on the former
office designated area. Since 2013 the Western Ada Recreation District has
determined it's not in their budget to develop a park on this site and the city has
determined there is not a need for a neighborhood park in this area. Additionally, the
Fire Department found a better location for a fire station and no longer needs one on
this site. City Well No. 29 and a lift station have been constructed on the site. The
Comprehensive Plan future land use map designation on the subject property is
medium density residential. The applicant has applied for an amendment to the
Comprehensive Plan. It's the map here on your right to change the land use
designation on approximately seven and a quarter acres of land from office to medium
density residential and that again is off -- off the office subject site. It is right here where
this roundabout is depicted and that's the designation we are changing. The change will
update the future land use map to reflect what is actually developed on the site in
accord with the Council's previous decision to float the office designation to the west
from the mid mile. A modification to the development agreement is proposed to remove
the subject property from the Oak South development agreement and draft a new
development agreement for the subject property, which is no longer under the same
ownership. The concept plan is also proposed to be amended consistent with the
proposed development plan for 98 single family residential homes. A rezone is
proposed consisting of 5.57 acres of land from the L-O to the R-8 zoning district and
17.91 acres of land from the R-15 to the R-8 zoning district consistent with the medium
density residential future land use map designation. A preliminary plat is proposed
consisting of 98 single family residential building lots, 19 common lots, and two other
lots for the existing city well and lift station on approximately 31 acres of land in the R-8
zoning district. The minimum lot size proposed is 5,000 square feet, with an average lot
size of 7,483 square feet. The subdivision is proposed to develop in two phases, with
the southern portion south of West Quintail Drive developing first. One access is
proposed via McMillan Road and one access is proposed via McDermott Road. A stub
street West Quintail Drive, is proposed to be extended from the east boundary of the
site. A 35 foot wide landscape street buffer is required along McDermott Road, an
entryway corridor, and 25 foot wide buffer is required along West McMillan Road, an
arterial street. A 20 foot wide buffer is required along Quintail Drive and Trident
Avenue, both collector streets within the development. A minimum of ten percent or 3.1
acres of qualified open space is required to be provided on this site. A total of 4.91
acres or 15.9 percent is proposed per the revised open space exhibit shown here. So,
the original plan submitted by the applicant is on the left and, then, since the
Commission hearing the applicant has revised the plan per the one on the right. A
segment of the city's multi-use pathway system is proposed along the south boundary of
the site adjacent to the Five Mile Creek. Internal micro paths and a tot lot and a fitness
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March 20, 2018
Page 12 of 80
station are proposed as amenities for the development, which comply with UDC
standards. The future State Highway 16 is planned to be extended approximately 300
feet to the west of McDermott Road north-south between State Highway 20-26 and I-84.
An overpass is planned on McMillan Road over State Highway 16, which will encroach
on the north boundary of his property. A letter was received from ITD stating that a total
right of way width of 140 feet from the section line on the south side of McMillan Road is
needed for the construction of the overpass. The plat has been revised to reflect the
right of way and that is a diagram submitted by ACHD. The blue line where the red
arrow was pointing to is their anticipated future right of way line. Photos of a variety of
single family residential detached homes were submitted that demonstrate the style and
quality of construction. Because there are homes that will back up to McMillan and
McDermott Roads, both arterial streets, and Quintail and Trident Avenue, both collector
streets and they will be highly visible. Staff is recommending the rear and sides of
these structures that face these streets incorporate articulation through changes in two
or more of the following: Modulation. For example, projections, recesses, step backs,
pop-outs, bays, banding porches, balconies, material types or other integrated
architectural elements to break up monotonous wall planes and roof lines that are
visible from the subject public streets. The Commission recommended approval of this
application. Becky McKay, Engineering Solutions, the applicant, testified in favor.
There was no one testifying in opposition or commenting. Written testimony was
received from the applicant Becky McKay in response to the staff report. Key issues of
discussion by the Commission were changes to McDermott Road with the extension of
State Highway 16 and the future overpass on McMillan Road. The collector street
through the site. And if the site is a good location for residential uses because of the
overpass planned on McMillan Road and associated traffic and noise or if it should be
commercial because of the proximity of the future extension of State Highway 16. And
they wanted to see more usable common area provided centrally within the
development with a nice amenity and if you will notice here on this revised plan on the
right, the applicant did stake out two building lots and included this common area here
with a tot lot play equipment in it. The Commission did make just some changes to the
staff recommendation and you will see those noted in the staff report in Exhibit B.
Outstanding issues for Council. The first one is the Parks Department requested the
following change to condition number 6.8 in Exhibit B. It is in your hearing outline. The
ten foot wide multi-use pathway use pathway, a dedicated 14 foot easement shall
extend north from the Five Mile Creek pathway within the street buffer along with
McDermott Road to McMillan Road and, then, remove the text and east within the street
buffer along McMillan Road or access to the future overpass. Also striking the text: A
pathway may be constructed instead of a sidewalk if allowed by ACHD. The related DA
provision number 1.1B should also be updated accordingly. The Commission
requested the applicant identify two building lots in phase two that could be converted to
open space and as I stated a moment ago, the plan has been revised accordingly. And,
then, lastly, include revised Public Works comments per the memo from Bruce
Freckleton to the Mayor and Council, dated March 1st, and that's also in your hearing
outline you should have received a memo on that. There has been no written testimony
since the Commission hearing. Staff will stand for any questions.
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March 20, 2018
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De Weerd: Counsel, any questions? Sonya, can you pull up that map that showed the
right of way line for the future right of way? That's going through some lots. Or am I
missing that?
Allen: Madam Mayor, that was on the previous plan and that's why it was revised.
De Weerd: Oh. Okay.
Allen: Yeah. If you see this it --
De Weerd: And the -- the entrance to the subdivision, is that -- is the distance from that
intersection and where the -- because this is kind of an overpass; right?
Allen: Yeah. It comes down -- the ACHD report does include analysis on that, but they
have approved that.
De Weerd: Okay. Okay. Council, if there is nothing at this point -- the applicant's
representative would like to comment. Thank you for being here. If you will, please,
state your name and address for the record.
McKay: Thank you, Madam Mayor, Members of the Council. Becky McKay with
Engineering Solutions. Business address 1029 North Rosario, Meridian. I'm here
representing Hayden Homes Idaho on this particular application. I was also the original
planner on The Oaks development. What's before you this evening is -- as Sonya
indicated, the property is located there at the southeast corner of McMillan and
McDermott roadway. There is Becky Drive. I'm very proud of that. It precedes me. In
2013 I brought through an application for preliminary plat on the Oak South and the
Oaks North and at that time we were working with the Western Ada Recreation District
and the Fire Department had indicated that they thought that a -- a fire station site
would be appropriate in this location and, therefore, we kind of ringed it with office lots,
even though the office designation on your comprehensive land use map was here at
the midsection line at this collector. And, then, we showed some multi-family here and
this particular project is served by an existing interim regional lift station and, then, a city
municipal well that came online in 2016. This is the north portion of The Oaks that was
planned. We had a similar configuration of -- of some multi-family component. We
have kind of a mini-storage component here and, then, we have a variation of R-8 and
R-4. The project for Coleman Homes was sold to Toll Brothers, with the exception of
this southeast corner, which was retained by Coleman Land Holdings. They retained
me to assist with Hayden Homes, since I had all the history on the project. Now, what's
transpired over the past five years is, one, the Western Ada Recreation District, who
had contemplated building a swimming pool facility and a park site at this location,
decided that it was not appropriate after five years of kind of contemplating it and so,
then, we had a condition in our development agreement that said if the Western Ada
Recreation did not prefer this site, then, we should, then, attempt to see if the City of
Meridian Parks Department wanted the site. So, then, we did go to the Parks
Department and they said, you know, based on the neighborhood parks that we have,
the Keith Bird Park to the northeast and Bainbridge and so forth and, then, the Isola
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March 20, 2018
Page 14 of 80
Creek Park, the Reta Huskey Park, we don't feel that it's appropriate and in that five
years the Fire Department found a new fire station site that they liked better, that was in
a better location, and they said we don't want a fire station lot. So, it kind of -- we kind
of had to regroup and, then, take kind of a new look at this corner and so Hayden
Homes approached Colman Holdings and said, you know, we -- we would like to do a
subdivision here. So, what's before you, basically, is a down zoning of this property
from L-O and R-15 to an R-8 designation, which is consistent with your Comprehensive
Plan land use map, which designates this as medium density residential. Now, one of
the things that we, obviously, had to be concerned with was the future planning for the
State Highway 16 extension phase two and the future overpass of McMillan Road.
McMillan Road will be two lanes going over the future six lanes of Highway 16, which
there will be a 300 foot right of way they will acquire eventually just to the west of the
existing McDermott Road. Now, one of the things that was in their EIS that was
approved by the feds was a bypass road for McDermott and so they showed like a
termination of McDermott here on the south side of McMillan and, again, on the north
side and, then, they showed a bypass of a local collector roadway within our project.
So, in conjunction with our traffic engineers and Dave Splett, I worked with ITD for over
a year to create this bypass as part of The Oaks project where the right of way would,
obviously, be created without any cost to the public and the bypass road would be
created without any cost to the public. So, in ACHD's report they commend us for
working diligently with ITD to help facilitate the local street network that will allow the
ACHD circulation to continue when the State 16 creates a barrier, being an expressway,
with no access, but at interchanges every two miles. So, in this particular project you
see that we have Quintail and Trident, which are collector roadways, with no front-on
housing, that will loop McDermott up to McMillan and, then, in the north portion it loops
through Oaks North and back to McDermott again. These three lots located right here
are on Quintail, but this section in ACHD's revised report indicates that is a local
designation. Another thing is in your pathway master plan it shows Five Mile Creek as a
major multi-use pathway. This particular project will pick it up at Oaks South, extend a
14 foot paved multi-use pathway landscaped with exercise stations along that linear
open space. That open space is about 1.68 acres and, then, we met with your Parks
Department, who said, well, we need to, obviously, with State Highway 16 being a
natural barrier in the future, plan for the multi-use pathway to go north. So, we will
widen our detached ACHD sidewalk to ten feet. It will become a multi-use pathway and
come up to the McMillan intersection. We also had an extensive meeting with Erica
Bowen, Amy Revis and Ken Couch and Chris Kronberg, the attorney for ITD, on what
we should do as far as allocation of future area that would accommodate the slope
easement necessary as the elevation increases on McMillan to go to the overpass. So,
what you see before you meets the requirements of what ITD asked us to do and there
are no lots that encroach into what that area is anticipated for. We will, basically, have it
as just one common lot that when ITD and their staff come to purchase that property,
then, they will acquire that right of way, just like they would with any other parcel that's
impacted by the Highway 16 overpass. We have some linear open space and
pedestrian pathways within the project located here. The Planning and Zoning
Commission asked us to remove two lots and to create a pocket park on the north side
of this collector with some play equipment here. Obviously, creating recreation for the
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March 20, 2018
Page 15 of 80
northern portion. This is just a -- kind of shows you the preliminary plat. This is the ITD
preferred alternative. As you can see the subject property is located right here. You
can see that ITD showed this collector bypass. That's what we show coming through.
Madam Mayor asked as far as the approach here at McMillan, what is -- is that distance
acceptable. Yes, it is. That particular distance exceeds 800 feet. The first approaches
at the Locust Grove overpass at I-84 are at 500 feet. So, we worked diligently in our
initial planning years ago with ITD and ACHD to make sure that we did not impinge on
that overpass or do anything that would create any additional cost to the public to make
Highway 16 happen. This, again, just kind of shows you a blow up. You can see our
bypass that comes through Oaks North here. There is not going to be any need for a
turnaround here. This section of McDermott will be basically vacated and what happens
to that not sure. It's in the future. I also kind of did a -- a little bit of a view, like an aerial
view of where you can see that 300 foot ITD future right of way. They plan on -- they
had an 82 foot wide improved surface here. They decreased that with the phase one. I
think they told me it ended up being 76 or only 78 feet wide. So, basically, we will have
a separation from the edge of the pavement to the rear of our lots of -- in excess of 200
feet. And, then, we will have a separation of about a hundred feet to our lots here from
the south where that overpass takes place. You can see as far as the overall project is
concerned, we have overlaid the colored rendering here. This is Oak South that's under
construction. I believe they are on phase seven right now. There is a central clubhouse
facility and play equipment, picnic area, pool. Oaks West will also be allowed to utilize
the same facilities. They will be joining their HOA, paying their dues, hooking onto their
pressurized irrigation system. So, they will be a part of this neighborhood and not just a
-- just a unit all by themselves and you can see the multi-use pathway that goes all
along Five Mile Creek and here on Oak South I single loaded these lots, so we do have
exposure to the pathway for safety purposes and, then, allowing for parking -- for people
to park down here and enjoy the greenbelt, ride their bikes, et cetera. The collector
road is at the half mile. There is a roundabout that's proposed here. It will come down
and, then, the collector roadway will come across Five Mile Creek and go into a
Aegean, which the Council approved here a few months ago and, then, the collector will
go east into the adjoining property. These are the homes that are proposed by Hayden.
Obviously, the staff has indicated any homes that back up to McDermott or McMillan will
meet certain design guidelines as far as modulation, articulation, and rough line
materials to, obviously, make them aesthetically pleasing. As far as our density, we are
at 3.30 dwelling units per acre. As Sonya indicated, our lots range from about 5,200
and, then, they -- they go all the way up to I believe 10,940 square feet. We have an
average lot size of 7,410 square feet, even though we are an R-8 designation. As far as
our eligible open space, we are at 4.92 acres and about 15.91 percent open space. So,
I think, you know, this is -- this is a good addition on these larger projects, like The
Oaks, that was four -- almost 400 acres. Obviously, like Bridgetower, you know, we
see, as years go by, that things change, market conditions change, and we have to
make certain adjustments and so that's what's before you here this evening, a
modification to the comp plan, down zoning it, development agreement modification.
They will be doing a new development agreement for the 98 lots. We initially had
proposed 100, now there are 98 and 21 common lots. The lift station is located right
here and, then, your well lot is located here. Those will both be plotted as part of this
Meridian City Council
March 20, 2018
Page 16 of 80
project and deeded to the City of Meridian. At this time the City of Meridian has like a
99 year lease on them, so that those developments or improvements could move
forward. My client put in 1.4 million dollars for this regional lift station. Coleman
Homes. The well site was donated and the city did pay for the well site. But this is a
good project. We think it's a good addition. We are planning for the future. We have
accommodated everything that the agencies have asked for. We are in agreement with
the staff conditions. I only had one clarification with Sonya. I'm wrapping up. Boy, my
timing is impeccable. Look at that. I can go faster if I don't have an angry mob behind
me. Just a little joke. I think on 1.1 -- 1.1H I asked Sonya on that, considering the ten
foot multi-use pathway, it talked about the multi-use pathway going along Trident and
McMillan Road and that is not correct, that the north-south section of the multi-use
pathway goes up Rustic Oak Way, which is the mid mile where the roundabout is and
that heads north into Oaks North and, then, loops up to Black Cat over to Volterra,
Bainbridge, and, then, on over. That multi-use pathway will extend clear to Ten Mile
eventually. Do you have any questions?
De Weerd: So, is that 1.1B or H?
McKay: 1.1H. Right, Sonya?
Allen: I'm looking, Becky.
Milam: Madam Mayor?
De Weerd: So, why -- hold on just a second. Before I ask for questions and get the
answer from Sonya, on the retainage pond, is that included in your open space
calculations?
McKay: Madam Mayor, no, that was backed out of the eligible open space.
De Weerd: Okay.
McKay: Yes.
De Weerd: Thank you.
McKay: Staff made -- made a point to make sure that that was not a park.
De Weerd: Okay. Thank you. Mrs. Milam.
Milam: Madam Mayor. Becky, do you have any plans for -- specific plans for -- for
allowing the future home buyers to know what -- what to expect as far as the highway --
we hear too often -- well, my realtor told me this and -- and they are just blamed for not
reading the entire comp plan, which isn't fair either, so do you have some big signs that
are going to be out there saying this is going to be a highway in your backyard or what?
Meridian City Council
March 20, 2018
Page 17 of 80
McKay: Madam Mayor, that was one of the issues that was brought up with The Oaks
when we came through in 2013 and the Council at that time had asked us to, one,
include in our CC&Rs a provision that says that State Highway 16 will be extended west
of this site. It will be an expressway and that the overpass will be built at McMillan
Road. They also required that as part of their marketing that the developer make that
known to any potential home buyers.
Milam: Okay. Thank you.
McKay: And I think staff -- that was in the -- Sonya, wasn't that in the staff report? I
believe it was in the development agreement --
Allen: The development agreement --
McKay: -- consistent with that. Yes.
De Weerd: And there is something in there about noise abatement?
Allen: Madam Mayor, Council, there was, but it was removed, because this is not a
state highway, therefore, the UDC does not require that. As a provision of annexation
you're welcome to include it, but city code doesn't require it.
McKay: Madam Mayor, if I could address that.
De Weerd: Uh-huh.
McKay: There is -- on an overpass there is really no way to have noise abatement,
because we don't -- the overpass isn't designed, so we don't know what the height is.
Obviously, the structure will be kind of west of us, so it's ramping up, you know, as far
as the landscaping and so forth, you know, vegetation, will, obviously, be our best ally,
our approach to that. But you have got to envision that the actual highway is over 200
feet west of this -- these homes. But you -- I mean there is no way you could build a
wall for an overpass and that was brought up at the Commission and the Commission
said, you know, can you -- can you give me some examples where there is an overpass
and we have single family residential subdivisions. Cloverdale Road is a good example
where there is just an overpass and there are subdivisions that adjoin it. I did Edge
View Estates. I think Ted Johnson had a subdivision Walden Pond just to the east of
that and so, obviously, you know, they can coexist. Since the actual structure is going
to be to the west of us, it's just a matter of, you know, two lane McMillan is kind of
ramping up as it extends westward. So, until it's designed we won't know what it looks
like, but we have planned for the worst case scenario in the slope easement, making
sure that we have allocated a proper landscaping to meet the city's buffer requirements
along McMillan, which is a minor arterial.
De Weerd: Okay. Thank you.
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March 20, 2018
Page 18 of 80
McKay: Thank you.
Niemeyer: Madam Mayor. Sorry about that. Real quick.
De Weerd: Yes, chief.
Niemeyer: I just want to clarify for the record. The Fire Department has not found
property in the northwest corner. Somewhere that got lost in translation a little bit.
However, I did meet about 11 months ago with Dave Yorgason, who was involved in
this project at the time, was informing me West Ada had vacated the park. Worked
with Steve Siddoway, who said they were not going to develop a park at that location.
Then worked with ACHD, ITD, on what Highway 16 is going to look like. We
determined this isn't the best place for a fire station location. But I just want to put on
the record we do not yet have property in the northwest corner. Our fire district
commissioners are engaging in that conversation to find the right property on the half
mile if we can. So, I just want to clarify that for the record.
De Weerd: Thank you, chief.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: Is there any -- was there any discussion about noise abatement on the west side
that would be aligned with the potential Highway 16?
McKay: You mean along -- along the west side of the property around McDermott?
Bernt: Uh-huh.
McKay: We have 35 foot of landscaping and so it will, obviously, be up to, you know,
the developer. It's in his best interest to, obviously, plant, you know -- choose plantings
-- him and his landscape architect will work together prior to submittal of the final plate
and plans to create the vegetative buffer that's necessary. You know, we find that that
seems -- berming, vegetation seems to work the best.
Bernt: Okay.
McKay: The walls -- they almost they -- they will catch the sound and reverberate it and
bounce it, so they are not -- you know, unless you're going really tall, like the walls along
I-84 that ITD constructed that range from four to six hundred dollars a linear foot, you
know, it's -- it's tough. The -- the big thing is, obviously, vegetation and -- oh, public
awareness that that highway will be going in.
Bernt: Follow up, please?
Meridian City Council
March 20, 2018
Page 19 of 80
De Weerd: Uh-huh.
Bernt: Is there anything north? I'm trying -- I'm trying to remember -- like my memory of
what that area looks like it. Is there -- is there any newer developments north of what
you're doing where is -- The Oaks across the street of -- from -- from McMillan right
now?
McKay: Oaks North? Have we started on that? No, sir. No, sir. But we are beginning
work on Oaks North. It's platted?
McKay: Yes.
De Weerd: Any other questions at this time?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Becky, I really appreciate -- you're always so thorough when you come before
us and I feel like as I scribble down my questions over the weekend you kind of check
them off one by one, I appreciate your diligence.
McKay: Thank you.
Cavener: Help me, though, get -- and maybe I'm just disconnecting here, but how will
the residents from this neighborhood access McDermott Road?
McKay: How will they access McDermott Road? From their collector.
Cavener: Even though -- because I -- Madam Mayor? Sorry. If I heard you correct, I
thought you said --
McKay: So, this will be McDermott Road right here.
Cavener: Didn't I hear that it was going to terminate?
McKay: It would terminate right here at this intersection. So, this is McDermott Road.
So, McDermott Road will come up here, then, it will loop through and, then, it loops
through the north and, then, it goes back north and, then, it terminates to prior to it gets
to Chinden. This is the section that will be eventually vacated or relinquish. That's what
we were told.
Cavener: Okay. That makes more sense.
McKay: So, access to Mc Dermott will remain here. They will have access to McMillan.
If they want to go westbound, then, when the overpass is built they will go over State
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March 20, 2018
Page 20 of 80
Highway 16. If they want to access State Highway 16 they will go south on McDermott
down to Ustick and there will be an interchange.
Cavener: Okay. Madam Mayor, one additional question.
De Weerd: Uh-huh.
Cavener: If I'm hearing correctly, though, the way they -- the residents of this
neighborhood will access the McMillan overpass is right out of that exit out of the
neighborhood? That -- looks like that north most exit.
McKay: Yes. And they also have linkage here into -- so, this is not their only access
here to McMillan, they can come in and drop into the collector and come to the
roundabout here at the mid mile within Oak South to go eastbound on McMillan. So,
there are multiple points of access for them.
Cavener: Madam Mayor, an additional question. Becky, what's the -- the length of -- or
what's the distance from that entrance and exit out of -- out of this new development to
the overpass at McDermott? I guess the crux of my concern is McMillan vehicles
traveling at a high rate of speed hitting an overpass and what impact that's going to be,
kind of a blind turn for vehicles that are traveling east on the McMillan to come into
vehicles as they are exiting out of this neighborhood.
McKay: This -- this distance here is -- is well over 800 feet. So, ACHD, when I -- when
I worked with them and ITD on the bypass location one of the critical things that we
looked at was that this future intersection would not end up in that slope, that we would
not create any hazard -- that that slope would be touched down prior to that intersection.
So, it was strategically located at that point. We looked at the Locust Grove intersection
as an example -- or the Locust Grove overpass, I'm sorry, which is significantly it has,
what, four lanes going over I-84 and they have a street at 500 feet. So, we are well --
so, we are well beyond that. Yeah, we did -- we brought in multiple traffic engineers
and we analyzed it and we did everything we could and we took the absolute worst case
scenarios and made sure that we were beyond that, so that we would not create any
hazard or nuisance in the future that would hamper transportation.
Cavener: Madam Mayor, one additional question. I appreciate that. It doesn't exactly
address my concerns. I appreciate that you give your diligence. That access point, was
that something that you as the applicant proposed or is that something that ACHD
required to be --
McKay: This access right here that --
Cavener: Uh-huh.
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March 20, 2018
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McKay: That access is necessary, because it's on the EIS that was adopted by the feds
for the State Highway 16 project. So, that bypass, if you look at those ITD plans -- there
they are -- you see this bypass right here --
Cavener: Uh-huh.
McKay: -- at that one quarter mile, so what you're looking at is what was approved with
that environmental impact study by the feds that's in effect, that ITD is bound by, and we
comply with. So, we need to create a bypass for McDermott here in order for this to
take place. So, we are doing this and it's at no expense to the public. Had we not
incorporated it, then, ITD would have to come in and purchased the right of way or
condemn that right of way within the property and build that ACHD network around. So
-- so, it's a good thing, not a bad thing.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Becky, looking at this map it looks like that proposed bypass would border the
property that's before us today along its southern and eastern most border, as opposed
to bisects it like it's been designed.
McKay: The way they -- the way they had it in this view, they just arbitrarily did it like
that. But we worked -- we hired Six Mile Engineers. We had URS. We have worked
with Chris Kronberg, ITD's attorney at headquarters, to make sure that what we are
doing is in compliance with what their plan -- their long range plan is and will work.
Borton: Madam Mayor. So, is what -- is what I said correct, though, at least --
McKay: That this was shown a little bit further to the east? Yes, sir.
Borton: Okay.
McKay: Mutually. It was shown a little bit further to the east.
Borton: Okay.
McKay: And that was before any of these projects were, obviously, planned and so
what we did is -- is, like I said, we -- we worked with -- with ITD. It took me well over a
year working with their staff and our traffic engineers to make sure that what we had
would work for them, work for our clients. Obviously, benefit the City of Meridian to help
facilitate the Highway 16 extension and this bypass and you can see up here where
McDermott terminates. It terminates right there, because there is going to be a -- an
interchange at Chinden, so McDermott will be downgraded from a minor arterial to a
collector and that's why in ACHD's requirements they are asking us to build half of
McDermott to a collector section, curb, gutter, sidewalk and street widened.
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De Weerd: So, is there a chance that you can bring that in closer, so we can try and --
McKay: It's kind of hard to see. Is that a little bit better? That's the other one I have.
So, the project is right here and you can see the little turnarounds because at the time
The Oaks wasn't proposed, so they just had these turnarounds on each side of
McMillan overpass, but when they realized that we were going to build this bypass all
the way through, then, they said, oh, well, we will eliminate those turnarounds and, then,
eventually, this will be vacated and they will vacate that. Then McDermott will just come
up and terminate right here, right before it gets to the Chinden intersection and it will be
downgraded to a collector.
De Weerd: Can you show what that backage road looked -- where it is on your
development?
McKay: Yeah. There it goes. So, what ITD -- what ITD did is they just drew a line on
the map. That line went along Five Mile Creek and just came straight up. I mean there
was no rhyme or reason, other than it was -- they were just demonstrating that there
needed to be a bypass around the overpass. So, what we did is worked with them to
create that bypass right here.
De Weerd: So, the bypass is going through the middle of the subdivision.
McKay: But it's a collector, because you're -- because you view McDermott Road now
kind of as a minor arterial. McDermott is going to be downgraded to a collector,
because it's not really going to go anywhere north. It will terminate before it gets to
Chinden in a cul-de-sac. So, the only thing that they were concerned about is,
obviously, providing ingress and egress and a public street network for the properties
north of us.
De Weerd: So, McDermott along the west side goes underneath the overpass?
McKay: No.
De Weerd: Or under --
McKay: No. McDermott just stops.
De Weerd: Wow.
McKay: This just goes away. It goes away.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
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March 20, 2018
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Palmer: While that may sound funky right now, McDermott is going to continue to exist
until --
McKay: Yes, sir.
Palmer: -- there is a freeway there. So, right now any cars that are using McDermott to
go north and south will be able to keep doing that --
McKay: That is correct.
Palmer: -- until all of a sudden there is a way for them to take a freeway instead. So,
once there is a freeway there instead, there won't be any need for this, other than the
people that are needing access to those subdivisions.
McKay: Madam Mayor, Councilman Palmer is absolutely correct. McDermott will no
longer function as an arterial section line roadway, it will just be a collector roadway and
the expressway will be used. That will be the north-south artery between Meridian and
Nampa and they will have interchanges at Chinden, at Ustick, at Franklin and, then, the
Highway 16 will have an interchange at I-84.
De Weerd: So, now will you have the turnaround at the top of that or it will just
terminate right at this collector?
McKay: This will just terminate. So, what ACHD is having us do is we are build --
rebuilding McDermott Road, this section south of our collector, to a collector standard,
curb, gutter, sidewalk, widening to collector standard, then we are building a collector
that comes through and loops up to McMillan, a minor arterial and, then, this will
eventually -- this portion of McMillan and this portion of Mc Dermott will eventually
be eliminated as the roadway goes up and over State Highway 16.
De Weerd: So, Becky, why didn't you just -- since you're redesigning this, why didn't
you just take it to the southern part and make it more of a -- more obvious along the --
the canal and, then, up north?
McKay: Why take the roadway along the south here?
De Weerd: Uh-huh.
McKay: Because ITD told me that they had just arbitrarily drew a line on the map that
was not necessarily where they wanted it, they just drew it there, basically, as like a
holding spot and they said that it was up to us -- that they encouraged us, since we
were going to be bearing the burden of the right of way and the expense, and, hey, if
you want to -- if you want to bring it in this direction, that's fine, it -- it is irrelevant which
way it goes, as long as it loops through. So, it loops -- as long as we provide for the
bypass, that's all they are concerned about. The other thing is there is already sewer
and water located in this collector roadway.
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March 20, 2018
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Bernt: Madam Mayor?
McKay: It's already built. And Bruce -- oh. Bruce left. They made us extend a 12 inch
water main and it comes down and over to the well and, then, the sewer comes from the
lift station and the sewer comes here. It's all -- there is already sewer and water in that
alignment.
De Weerd: Mr. Bernt.
Bernt: Got a question. How far south does McDermott go? Is it going to be just --
McDermott is going to be chopped up how?
McKay: McDermott will go down to Ustick and, then, it will be a -- there will be an
interchange. There will be an interchange.
Bernt: Like a -- just like a -- like what type are we talking about, like a -- like a four way
stop or is it going to be like another overpass or --
McKay: Well, there has been debate. A lot of people say that it will be a signalized
intersection unless ITD can come up with the funding, because the interchanges are so
expensive. The plan is to have an interchange, so you can come off that expressway
and just -- like you would on the freeway, have an interchange and rock and roll through
there. They may have to, due the budget constraints, have signalized intersections.
But there will be no way for any of the people along this section of McDermott and
McMillan to get on Highway 16. That has been determined. That is part of the EIS.
Bernt: But there is a chance -- oh. Madam Mayor? There is a chance that -- that
going south -- I mean McDermott will be a road all the way to I-84, is that what you're
saying, Becky?
McKay: Highway 16 will be a roadway all the way to I-84.
De Weerd: Can you pull that up again?
McKay: Yeah. Hold on.
Bernt: Madam Mayor? But --
McKay: So --
Bernt: But McDermott will -- what you're saying is it's going to be chopped up a little bit,
so it's not going to be --
McKay: McDermott, yes, sir.
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Bernt: So, it's not going to be like --
McKay: It will be a collector.
Bernt: -- like people flying through like --
McKay: No, sir. No, sir. So, if we -- we look at this corridor -- so, you have -- you have
Highway 16 -- Highway 16. Here is State Highway 44 and this is just a signalized
intersection. But they have the right of way purchased for an interchange at Highway
44. Then it comes across the Boise River, comes up to Chinden. Right now it's a
signalized intersection at Chinden. They have acquired enough right of way to do an
interchange, that's their long range plan. Then Highway 16 will extend to Ustick. They
will build another interchange or have a signalized intersection and, then, it goes on and
they will have another interchange at Franklin in Nampa and, then, this property here,
which is owned by Tom Malson, which annexed 164 acres into the city of Nampa for
him, this is where 64 acres are taken up by a huge interchange that will go onto I-84.
So, you can go, obviously, westbound or eastbound. But the intent is this will be an
expressway between the city of Meridian and the city of Nampa cutting off a significant
amount of travel time, alleviating some of the problems that we are seeing on Eagle
Road, because you will be able to -- there will be no curb cuts, no access but at these
two mile intervals, just as if it were an interstate. So, it's really going to benefit I see
Nampa and Meridian both, because there is no other north-south artery like it in the
valley.
De Weerd: Any other questions? Thank you, Becky.
McKay: Thank you.
Coles: Madam Mayor, we had one sign in this evening, a Lillian Hoffman. However,
she did not indicate for or against or whether or not she wished to testify.
De Weerd: Ms. Hoffman, are you here? This is a public hearing. Is there anyone who
wishes to provide testimony on this application? Okay. Good evening. Thank you for
joining us. if you will, please, state your name and address for the record.
Mokwa: Thank you, Mayor, Members of the Council. My name is Tim Mokwa. I'm with
Hayden Homes, working with Becky on laying this project out, and I just kind of wanted
to come up and see if there was any questions that you might have for me and there
was a couple of points I wanted to make. There was some examples of housing --
potential housing shown. We are annexing into the HOA for Oak South and along with
that we are going to have to submit our plans and be part of the architectural control
guidelines. So, it's going to be comparable and similar style housing as what you have
already seen in that subdivision. If you had any questions or anything you would like
me to address.
De Weerd: Thank you. Council, any questions?
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Mokwa: Thank you.
De Weerd: Okay. Any further testimony? Seeing none, Council? Anything further for
Becky?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I do, I guess, for -- a question for Becky. While she's coming up a question for
staff, real quick, Sonya. The future land use map amendment is that off-site section
only, that -- that currently is office, but it's -- it's almost a clean-up portion of the
application; is that correct?
Allen: Madam Mayor, Councilman Borton, Councilmen, yes, more or less.
Borton: Okay. Becky -- so, there was a comment about noise abatement and there
was what's proposed condition 1.2.10, which was -- has been stricken because this isn't
adjacent to a state highway, so it's not required, it begs the question that we kind of
touched on with the reason there was a requirement like that for noise abatement
adjacent to a state highway. As you know, you're going to have concerns to say the
least about the problem that's created by, you know, residential uses next to a highly
traveled state highway in that case, but even though this isn't technically adjacent to
one, all of the parameters that created that rule in the first place seem to exist here. So,
while it might not be required, I am not tracking why there still wouldn't be enormous
effort to try and solve that same problem that will exist here.
McKay: Madam Mayor, Councilman Borton, like I indicated before, there is multiple
methods of noise abatement. You know, I have had projects along Interstate 84, you
know, we have -- at Edgeview Estates we did a vegetative buffer. We had an
elementary school site, combo park site, but you could still -- you know, in the
subdivision along the perimeter hear the traffic of I-84. Now, this, obviously, is not going
to be carrying -- what does I-84 carry now, 80,000 vehicles per day -- I mean it's crazy
to think of what it is. Obviously, this doesn't have that kind of volume. So, you know,
my recommendation to my client is, obviously, it's in their best interest to create
berming, vegetation, walling combinations -- different things to make these lots sellable
and the big thing is, you know, obviously, making the buyer aware of the fact that that
state highway will eventually be 2,000 feet to the west of them. You know, noise -- you
know, noise can carry. It depends on which way the wind blows. We can't abate all the
noise no matter what we do, but we can, obviously, make efforts to make it livable
around that and I think that burden here is -- is upon the developer to do so. You know,
as far as the ordinance is concerned, like Sonya indicated, the overpass is an ACHD
minor arterial, which, you know, the requirement is 35 feet above grade with a tree
every 35. But, you know, they can do more than that.
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Borton: Okay.
McKay: So, you know, I don't have, you know, any problem, obviously, you know,
recommending to my client, based on your comments, that they beef up the
landscaping, use a lot of conifers and things like that that -- that will buffer sound,
knowing that anticipation that that state highway will be 200 feet to the west of them.
Borton: Madam Mayor, just a couple little follow up. Becky, on those examples were
you able to take the -- kind of the characteristics of the property adjacent to the existing
highway and from that determine what type of abatement might be more suitable than
others, you know, landscaping or berm or a wall?
McKay: Sound is a tough deal. I'm no sound expert.
Borton: And the point of the question was it was developing a property adjacent to a
state highway or freeway and taking those specific characteristics of that situation to
determine what's at least the best shot at noise abatement. Maybe it's a berm in this
case or maybe it's just landscaping or maybe a wall, for example.
McKay: Or a combination of all three.
Borton: Or a combination thereof.
McKay: Correct.
Borton: And the reason I asked that question is the next question that -- unlike those
circumstances, this has somewhat of a ready fire aim feel to it and you kind of hinted at
it, because it seems almost arbitrary for us to say, well, you should add a berm and
landscaping and incur that expense to try and abate noise that we don't know the extent
what it will be there.
McKay: Yes, sir.
Borton: There are so many unknowns.
McKay: There is no way to really measure it.
Borton: Madam Mayor. It begs the question that -- back to the ready fire aim comment
it seems somewhat out of order here on that circumstance, as one example. That when
you try and convert this to -- from one use to another, a residential use adjacent to -- we
are all kind of guessing -- it's going to be an expressway, but how loud it is and how
busy it is and it's not even a state highway, this is -- this is a big deal -- that I don't even
know if it's fair for a developer to be able to put any condition upon property to ensure
noise is abated and ensure homeowners really understand what it means to have
something of that magnitude be built -- you know, 200 feet -- it's far, but it's not. Right?
And --
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McKay: Madam Mayor, Councilman Borton, on Oak South we have residential lots that
-- we have residential lots that about that and so --
Allen: Wait a second and I will pull yours up.
McKay: You know, in working with the traffic engineers, reading the EIS, there was no
noise abatement study done with State Highway 16 --
Borton: Okay.
McKay: -- and Chris Kronberg and I had this discussion, because, obviously, you know,
the question arose about noise abatement, obviously, not creating any situation where
compensation would be required for noise abatement and, you know, obviously, we are
too far away or not -- you know, we are beyond that -- that threshold, so -- and he said,
you know, there was no noise abatement required. If you can see here in Oaks North
we had residential lots here. What we proposed along -- where we abutted McDermott
was a combination of berming -- extensive berming and extensive landscaping was
what we planned on doing. Now, I guess Tim is the only one that can answer the
question is what if -- what are they willing to do along the McDermott within that, you
know, are they willing to do a combination berm, wall, landscaping, I think only he can
answer that question for you. I can't.
Borton: Sure. And Madam Mayor. I mean to that point I don't know if it's a fair
question. That's my concern. Because I don't -- as we think through this, I don't know
what answer would be right and if there -- to your comment if there was not a noise
abatement study there wouldn't be those kind of objective measures that would say as a
result of that study property outside 300 feet, for example, don't need noise mitigation
and the study made these conclusions, but we don't have that, so I wouldn't know if it's
the trees, a berm, a wall -- all of it -- maybe that's way excessive. Maybe it's not. Yeah.
That's a challenge.
McKay: I guess Tim -- you know, he's the one that has to market --
Borton: Sure.
McKay: -- the homes, so he better answer that instead of me.
Borton: Fair enough.
Mokwa: Madam Mayor, I'm not a sound engineer either, for the record. So, what -- you
know, we would be willing to do a berm and conifer landscaping. Primarily evergreen
landscaping comparable to what Oaks North was looking at doing. A couple of issues,
though, with that. I don't know if you -- can you see my cursor? Are you seeing the
same screen I am? So, north of here McDermott's going to be vacated. So, I believe
that's a 50 -- 50 foot right of way. So, there is a 50 foot right of way stretch there where
Meridian City Council
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there could be additional sound mitigation done, if -- if it were determined that it were
needed. At a 200 foot distance from, you know, our residential lots to the east side of
the Highway 16, I don't think a wall in particular is going to do that much. I think higher
evergreen landscaping would do more than a wall, because at that distance, you know,
the noise is going to have dispersed enough -- again, I'm not a sound engineer, but
that's my experience, I guess, in dealing with that. I certainly agree that we need to
make sure that we have something in writing showing that potential home buyers have
been made aware that this is going to happen, because I really don't know what the
time frame for this is. I mean it's -- it could be 20 years and so, once -- again, once this
is -- once it were done this would be vacated, there would be a little bit more room for
sound mitigation, you know, we have got the well and the sewer lots down here with --
with buildings that there is really not much we can do I think between -- between those
to do any sound mitigation, so -- but just -- I guess that's a long way of answering berm
and landscaping is what we would propose, so --
Borton: I appreciate that.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So, have you considered just putting like a lid, like a dome over the whole
subdivision.
Mokwa: That's not one we have thought of, but that's an interesting approach.
Milam: You know, it's noise barrier. It will be warm. It will be seasonal -- that's a great
-- I'm just kidding.
De Weerd: Any other questions from Council while we have Tim up here? Thank you.
Mokwa: Thank you very much.
De Weerd: Council, any other questions for staff or the applicant? Or ACHD? Okay. If
not, I would entertain a motion to close the public hearing. Did we ever get the answer
to 1.1.D or H or D? I know you pulled something up, Sonya.
Allen: Madam Mayor, yes, the parks department just wants a multi-use pathway along
the -- along the creek, of course, and, then, within the street buffer along North
McDermott Road to McMillan Road. So, they took out the rest of that. I'm not sure if
the applicant was good with that or -- the applicant's indicating by a thumbs up they are
good with that.
De Weerd: Very cool. Thank you.
Palmer: Madam Mayor?
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March 20, 2018
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De Weerd: Mr. Palmer.
Palmer: I move we close the public hearing on H-2017-0170.
Cavener: Second.
De Weerd: I have a motion and a second to close the public hearing. All those in favor
say aye. All ayes.
MOTION CARRIED: ALL AYES.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Looking at a zoomed out view of the Treasure Valley, there are hundreds and
hundreds of homes adjacent to I-84. This isn't an abnormal thing. Several miles of that
have nothing more than -- I wouldn't guess, you know, how tall the berm is, but from a
car you cannot only see the rooftops, you can see, you know, the siding on -- on the
home and some -- the street view I'm checking out just now. So, this distance from, you
know, what will be a future 16 I feel is -- is fairly appropriate considering what exists
along 84 no doubt will remain a higher use freeway than 16. To me this jives. This
makes sense. ITD being aware that funding of the design was imminent, I'm sure was
no doubt very, very careful in making sure that if they gave the blessing for a design of
something anywhere near 16 that it was going to be far enough out of their way to not
be a concern to them. So, with that I guess we can have discussion after a motion. I
move we approve H-2017-0170, including the -- the requirements of this staff report.
De Weerd: Okay. I have a motion. Do I have a second?
Little Roberts: Second.
De Weerd: Okay. Discussion.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I think I'm almost there with Council Member Palmer. To Council Member
Palmer's point, I also was kind of using Google Maps to weigh some distances and it
appears a hundred feet is more than adequate. I also took a look at -- you know, you
look at intersections or overpasses like at Cloverdale and at Locust Grove, we don't see
any type of sound mitigation near the neighborhood on Cloverdale or the county homes
that are there on the north side of Locust Grove. I do have some overall concern,
though, about that piece of McDermott. I think it would be quite appropriate to -- when
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we hear from the applicant their willingness to perhaps install some foliage and, again, I
don't know best trees or whatnot just to help with sound mitigation. I don't necessarily
think that a wall is appropriate, but some type of natural landscaping as sound
mitigation to me seems appropriate. Council Member Borton brings up a valid point that
we just don't quite know what that roadway is going to look like and how close it's going
to be to the neighborhood, but I don't think that -- at least for my opinion that we need to
penalize the applicant for being ahead of the curve on what the state is doing, taking
into account we don't know how long this project is going to take. So, I'm not
necessarily supportive of the motion in front of us, I think discussion is good and I may
be willing to make a substitute motion here in a moment after we have a chance to hear
from the other members of Council.
De Weerd: Thank you. Mr. Bernt.
Bernt: Thank you, Madam Mayor. My only -- and I can't gauge the level of concern that
I have with it, but I feel like there is going to be more traffic, you know, that's going to be
mitigated, you know, through a subdivision off of McDermott over to McMillan, maybe --
I don't know how much. It doesn't seem like -- I don't know if -- I'm trying to visual in my
mind that there is going to be two separate roadways. I'm trying to take into
consideration it's not going to be exactly how it is right now, but you might have some,
you know -- you know, more traffic going through the subdivisions to cut over to go up to
Chinden, you know, maybe even the opposite direction going south down to other
areas. So, I don't know if that's a valid concern or something we need to discuss a little
further.
De Weerd: Other comments?
Milam: Madam Mayor?
De Weerd: Yes, Ms. Milam.
Milam: I agree with Councilman Cavener and Becky said that they would be willing to
put in some extra foliage and sound mitigation, via plants and stuff like that. So, I don't
think that the applicant has a problem with that, but I do think that it should be stated in
a motion. And I just also want to say, you know, I just -- there has been a lot you go
through and I appreciate the not minimum open space and the amenities are good, so --
I know it was a difficult area to work.
De Weerd: Okay. We do have a motion on the floor. Is there any further discussion?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Just briefly, I think it's just too early to make this change of use at this location
from its existing entitled use. So, that -- I struggle with that. The comp plan amendment
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March 20, 2018
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portion, portion one, I'm supportive of. That's a simple clean up, but the others I'm -- I'm
just not there yet and the challenges that exist I wouldn't feel comfortable trying to come
up with conditions that are somewhat guesses with what we have before us right now
and how to articulate something that would solve and satisfy that concern.
De Weerd: Okay. Anything further?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: So, my understanding of, you know, the western portion of this property is it's
already appropriate for homes; right? The -- changing it all to R-8 is first, consistency
and making it work for having a consistent project across the whole property, but it --
you can already put homes here.
De Weerd: It was a park and -- I guess a park and a fire station. It is R-8 because it
was public property or proposed to be, which is appropriate zoning.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I will make a substitute motion. I would move that we approve Item 8-B,
including staff, applicant and public testimony and to include -- and, Legal, correct me if
I screw this up -- a direction to have staff work with the applicant to address the
appropriate added land -- natural landscape buffer along McDermott to include
specifically the elements listed in the staff report about marketing and public
communication about the future plans for McDermott and the McMillan Road overpass.
De Weerd: Does that include the --
Cavener: Specifically for sound -- specifically for sound mitigation. Thank you.
Palmer: Second.
De Weerd: Does that include the parks -- the pathway provision?
Cavener: Madam Mayor, yes, ma'am.
De Weerd: Okay. Second agrees?
Palmer: Yes.
De Weerd: Okay. Any additional discussion? Mr. Clerk, will you call roll.
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Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: To interject, would -- would some of that direction be as blunt as a recording on
each parcel, which includes the color map depiction of the freeway -- I mean be really
blunt in a document which would be evidence that every closing on any acquisition, you
know, to ensure the intent of making sure property owners are aware of this, where they
see the map that we have seen here, so it's crystal clear the magnitude of what's
proposed to be developed as one example. There may be many others, but as one
example to make sure its crystal clear and by recording that in a closing -- be an
additional way to ensure people are buying with that understanding.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I think my -- my intention and we -- it's certainly open for discussion -- was to
follow what was depicted -- thank you -- in the staff report. To me that seemed
appropriate recognizing, that, Council Member Borton, to your point hitting homebuyers
over the head with much information about this is never necessarily a bad thing. I also
know, though, that when I purchased homes you spend a whole afternoon it seems
signing every document that's in front of you and I don't know if another document in
front of me that I quickly sign if I'm going to take added acknowledgement, but I do see
the intent of -- we know that we will -- this body will be the ones that will hear from
people who have purchased a home and to Council Woman Milam's point, they are
going to say our realtor told us that this wasn't happening and we will be the ones that
will be forced to say, no, no, this is happening. This has been planned for a long time.
So, I'm not opposed to adding additional pieces to your point, but to me what was listed
in the staff report seemed appropriate.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I have bought a lot of houses and I tend to agree with Councilman Borton's
perspective on this one. I do think -- I really can see how easily it can be overlooked
and I have had issues and had to go, well, didn't you read your CC&Rs and I'm like,
yes, I read all 300 pages of it at closing. So, the problem is people don't get to read all
of it. So, if you had it easy -- like you say, like pictures, something -- this is it, it's not an
extra document they have to read, just nothing that's simple, but it really shows out
there, I would strongly support that. I think it would just be a much simpler way of
making sure that they know what they are getting into.
Palmer: Madam Mayor?
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De Weerd: Mr. Palmer.
Palmer: I struggle with the -- the idea that it's -- it's our responsibility or that it's -- to
force a developer to make sure that there is an extra document at closing or to go as far
as compelling somebody to do that and to -- I mean that's a road that if we start going
down are we going to start requiring notifications of all kinds of things. Well, you might
have a liquor store -- a liquor store could be zoned and you don't want a property that's
within 500 feet of you, so we need to make sure we include that disclosure in any
closed documents and -- I mean how far do we go with this? We know there is going to
be a freeway there. We have countless people who come and testify to us saying that
they looked at every map and they talked to every government agency and they knew
exactly what was going to be there and if anybody were to go to any of that kind of effort
to talk to any one of the government agencies that have to do with any of this stuff, they
are going to know there is a freeway planned for there and if somebody comes in there
and buys a house and is completely unaware that there is a freeway going in, then, they
didn't look at anything. I mean how can you hide that and the fact that Highway 16
design has been funded by the legislature this year, that I think there is going to be even
more public outreach and more public knowledge of the fact that it's coming and that it's
moving forward, the design is going to happen, I just struggle to have us, you know,
compelling -- compelling developers to make sure that those documents are included
the further we go.
De Weerd: Okay. Any further discussion? Mr. Clerk.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
C. Public Hearing for Proposed Parks Fees and Proposed
Passport Execution Fee
De Weerd: Item 10-C is a public hearing for the proposed park fees and also for the
proposed passport fee and we will have Colin comment first.
Moss: Thank you. Good evening, Madam Mayor, Members of the Council. You have
before you some fees that have been noticed for the last couple of weeks. We have
some class and sports fees. We also have the Kleiner Park Memorial Plaza fees that
Steve presented to you two or three weeks ago and so, you know, with the exception of
the passport fees, which I will defer questions to C.Jay, I would stand for any questions
about any of these fees.
De Weerd: Okay. Thank you, Colin. Any questions?
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Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I just was curious if I could prepay for Council Member Bernt to take intro to
hip hop. If so I have got my checkbook here tonight.
Bernt: Absolutely. That's money well spent right there.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Madam Mayor, I appreciate that. That's a good question, because I wasn't
sure what hip hop was. I thought if you could show us what --
Moss: You know, I did not bring our instructor tonight to give a demonstration, but --
Borton: Nothing?
Moss: I am unable to give a --
De Weerd: Google it.
Moss: -- demonstration for any of these classes.
De Weerd: You can Google anything and see a move.
Borton: All right.
De Weerd: Any other questions? Okay.
Moss: Thank you.
De Weerd: Thank you. Mr. Clerk.
Coles: Madam Mayor, Members of the Council, the second half of this public hearing is
the proposed passport execution fee. I came before Council a couple of weeks ago
stating that the state department is raising their fee -- the passport execution fee from
25 dollars to 35 dollars per application. It's a fee that they set. However, we have to
adopt it in order to be a passport acceptance facility. So, that's why it's before you
tonight, because we do have to accept that fee in order to be an acceptance facility.
So, that's why I'm here tonight. So, I will stand for any questions.
De Weerd: Okay. Thank you, Mr. Clerk. Mr. Palmer.
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Palmer: Madam Mayor. C.Jay, does that increase our revenues with that?
Coles: Madam Mayor, Members of the Council, Council Member Palmer, yes, it would
increase our revenue.
De Weerd: Is that because we get a percentage?
Coles: Madam Mayor, it is -- and Members of the Council, we actually collect -- the
state department actually allows us to collect the entirety of that fee for being an
acceptance facility. While they set it, we actually retain the entirety of that fee.
De Weerd: That is weird.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Madam Mayor, C.Jay, but we are required to charge it; correct?
Coles: Madam Mayor, Members of the Council, Council Member Cavener, correct. In
order to be an acceptance facility we have to accept the fees that they set.
De Weerd: Okay. This is a public hearing. Is there anyone who wishes to provide any
public testimony? We are shaking our heads, too. If there is nothing further, I would
entertain a motion to close the public hearing.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we close the public hearing.
Little Roberts: Second.
De Weerd: I have a motion and a second to close the public hearing. All those in favor
say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
D. Resolution No. 18-2064: A Resolution Adopting New Fees Of
The Meridian City Clerk’s Office And Meridian Parks And
Recreation Department; Authorizing The Respective
Departments To Collect Such Fees; And Providing An
Effective Date
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De Weerd: Item D is resolution 18-2064, adopting the fees that you just had a public
hearing on.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Move that we approve Resolution No. 18-2064.
Bernt: Second.
De Weerd: I have a motion and a second to adopt Item 10-D. If there is no discussion,
Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
MOTION CARRIED: ALL AYES.
Item 11: Department Reports
A. Continued from March 13, 2018: Citywide Strategic Plan
Update
De Weerd: Okay. Item 11 under Department Reports, the first item up is the
continuation from last week on Citywide Strategic Plan. So, Council, last week I did
give a brief review of the status and also the dashboards that showed at the end of year
two we had, as of last October, 22 percent complete. At the end of year two 36 of our
objectives are complete with 19 percent in progress and 45 percent not started. So, as
we also discussed we did the close-out reports, so this week I will focus on high priority
objectives and their updates. Discuss the modifications and the objectives descriptions
and that overview, and discuss next steps and the Council Members that would like a
deeper dive into it, the software does go into all of the different changes in tactics and a
lot more detail as to the status of each of those. So, 1.A.1 in reinvigorate the
Destination Downtown plan is something that has a lot of activity going on and I do want
to point out that three of the four tactics are ongoing and the 25 percent that was
completed was reported on last -- at our last annual update as being completed. So,
the three objectives that are ongoing are really the ones that comprise of the 75 percent
that you do not see there. However, I do want to note that that doesn't mean that there
is not a lot of activities. We have had a director change and right now he is evaluating
these objectives or tactics and seeing how he can re-work them to make them more
action oriented, so that you can see what that progress is. There are efforts underway
by the director and MDC to revamp and improve the overall Destination Downtown plan
and very noteworthy is you see the torn up condition of Pine Avenue. Pine Avenue
entryway corridor is one of those areas that is a big activity going on under this objective
to improve that entryway corridor into our downtown. Other key highlights that are
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going on is the initiative to support the downtown mixed use development with the RFP
that will be a discussion tomorrow at MDC at their property committee on the old city
hall and the potential courthouse. As well, you have heard an update last week in the
joint meeting on Pro Build discussions and the activity they have to improve their site
and expand to the east. Also in discussions that we have ongoing with Union Pacific
and looking at a lease agreement to clean up the blight between Main Street and 3rd
Street with some possible parking being contemplated. I would also note that one of the
objectives is working on the communication and how we can better communicate the
activities of MDC to City Council. Last week was a good start with a joint meeting, as
well as we do our elected official updates on the workshops that will ban an opportunity
for further updates and communications and the Downtown Business Association has
been working very closely with MDC and the city, as well as the Chamber in really
improving those communications on what's going on in our downtown. Businesses are
being engaged. They were reported on last summer with the Idaho Avenue activities.
Last fall I talked about the food and bev committee that is overseen through the
Downtown Business Association and just better communication with upcoming projects
overall. Oh, sorry. You will do that. Okay. And Objective 1.B.1 in defining and
articulating the city's growth goals. This percentage complete I know the Council heard
an update last fall that this is very closely tied to the Comprehensive Plan update and all
of the activities. Currently there are three RFPs that have been submitted as being the
consultant to help steer this plan update. There is a group of eight individuals that are
reviewing and scoring these proposals this week and hope to have a discussion on a
selection tomorrow. The next steps would include in that in negotiating, then, with the
selected consultant, who would first come to City Council, negotiate the scope and draft
a contract. The Council should hear sometime next month, along with a budget
amendment. The kickoff is planned for May and it will take 18 months for that activity.
So, tactics one through three will be completed by June. So, we will see a lot of
progress as we move into these next several months. This has moved on a completion
date to November of '19th to reflect the -- the term of that contract and all the activities.
Objective 1.C.1, in codifying established area of city impact boundaries, there is
something that I will talk about in the next section on modifying the language. We think
that it -- this one could be better clarified in the objective language, but we -- we do want
to note that we continue to have discussions with the communities that we are
surrounded. Mayor Stear and I in Kuna has come to an agreement that our staff are
trained to codify in a map revision and that would, then, need to go to the county for
their adoption of the new lines. We have tried to create a reporting structure on this and
find ways that we can better implement and communicate the impact areas with a note
that some of these areas are going to be negotiated like we do with Boise on a property-
by-property basis, as we look at who best can serve them. But Public Works is working
on -- with our Legal on language that would have a service agreement to certain parts of
south Meridian that have been blocked, because of some of the annexations and we
have a hard time getting our easements through there to provide sewer. So, we have
discussed with Kuna to provide sewer service -- sewer only to those properties, so that
we can keep those clean lines and that should be coming in front of you as we have
more certainty in -- in a note and those are the nonlegislative work that we are doing,
but I think we still are eyeing legislative remedies to strengthen what those boundaries
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are. So, as we plan and start investing in service to those areas, there is certainty and
those monies are not thrown out the window. Objective 2.A.1 in identifying, develop,
and utilize the tools needed for successful attraction and retention of jobs. Last fall I
reported we were at 52 percent. It's now at 68 percent. There has been research of
incentives available and we will be bringing that incentive to Council at a future Council
meeting sometime before May or in May and some of the next steps we are looking at is
going to be seen in an enhancement for 2019 and I think that Brenda might have
mentioned that last week in looking at a targeted industry in SWAT analysts for our
business industries and another step that has been discussed with Council is the
potential for utilizing the new opportunity zone. We did get the initial report on where
they are at with that. They have extended the review time frame. There were 27
qualified applicants and we should hear sometime next month as to -- if our two projects
that we submitted do fit the qualifications and are considered as one of those projects
considered for the opportunity zone. In 2.A.3 promote job growth by identifying and
attracting businesses. What has been completed in this -- we are at 80 percent
complete. Last fall I reported at 40 percent. We are finishing up a new marketing
brochure. There is a few tweaks left to be done to that brochure, but that will be -- once
it's finalized will be given to Council, so you can share it at -- at -- at every opportunity
possible. Also as part of a grant that Brenda and Anne worked on, we developed some
tourism videos for entertainment and in the health sciences. Brenda worked with
Kaycee on this to take a lot of the video footage and make this into small pieces that
could be used for talking about our quality of life, the great outdoors in and around
Meridian, and the Treasure Valley, as well as highlighting our health science industry.
So, those will be well used and I think Brenda is very excited to be deploying those.
She continues to work on certified sites and certified sites are those things that are pre-
approved for development that shows the availability, zoning that fits what we are trying
to attract as far as the project, the utility infrastructure is appropriate to attract, again,
the industry we are working to bring to our community, that we have a fast track
permitting process that cites characteristics that are necessary or avoiding some of the
detriments to certain sites and what incentives are for that type of development. That
should be done by the end of this year and when it is that will be brought back to you as
well. Objective 3.A.2, improve citizen access to government. You got quite the tutorial
last summer in terms of some of the activities in this. NextDoor is currently being fully
utilized and all city commissions that are now live streamed. There is a plan to bring an
enhancement forward for FY-19 regarding public testimony via Skype or a related
product. I believe you were updated on that last week as well and that we are working
on an area on our web page on the home page for development applications, so
citizens can have an easier time finding what's going on in Meridian. 3.B.1, develop a
cost effective and competitive benefit plan. This is at 65 percent complete. I last
reported it was 55 percent. Ongoing efforts are -- we have put out an RFP for broker
services. That has been completed and they are -- are working with our staff on a
benefit plan. The objective completion has been changed from January of '18 to
September of '18 to align with the current benefit cycle and the benefits committee has
been educated on what some of the alternatives are and now they are taking a deeper
dive into what those alternatives are in -- in the benefits package. So, they are working
on completing a road map for a very ever revolving benefits environment with the broker
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and they are working on producing a strategic benefits roadmap that will help guide our
future discussions and decisions as we come to Council with our budgets. In Objective
3.B.3, in developing a succession planning program, while this is at 15 percent
complete, we are dependent on the consultant that has been secured for this on their
schedule in moving forward. However, there has been a very robust leadership training
development program that has been working hand in hand with a succession planning
program and there has been additional key program components that have been
identified and also being deployed. Directors are taking another look at if it's needed to
add additional key positions to the succession planning and training program and so
next steps are continuing that development program and implementing a specific plan
for the succession planning. This is to be complete in October of this year. Objective
3.B.4, develop an employee engagement program. While this is at ten percent, there is
a lot going on in this regard as well from communication engagements, surveys -- the
employee engagement survey is going out and a lot of the -- the strategies will be tied to
the outcome of that survey. There is a development program going on right now on
developing a recognition program and a lot of great activity going on in setting up for an
annual meeting for all staff that is scheduled for July. So, last year the rate -- the
retention rate was 96.44 percent and they are busy evaluating some of the background
behind that. If you exclude retirements that retention rate is 96.67 percent. So, with the
rollout of the engagement survey of citizens, that will give a lot of research to looking at
what the results are, what the program component should be and because of the
assessment of that program and the continuous improvement, the completion date,
needing to look at data and that sort of thing, is April of 2020 and you should hear more
of that as we get more statistics from our engagement study and we just had training on
that several weeks ago. We had a speaker come in and talk about -- and Council
Member Milam was in attendance -- that talked about employee engagement and some
of the different programs you can have to better engage and look at retention, although
our retention rate is rather high. Objective 3.B.5, develop and maintain a competitive
compensation program. This as well is at ten percent and they are working on -- they
half reviewed existing compensation programs and right now are currently participating
in a fire department wage and benefit study, the police STEP plan wage and benefits
study, as well as our general employee plan wage and benefit study, so there is a lot
going on in terms of that, but they are also looking at the 99.98 percent retention rate of
top performers and seeing how that plays into this compensation program and how that
lends to that high retention rate. So, the completion date is January of '19. It's three or
four months later than what is -- what was anticipated. One of the tactics did move that
out, because of analyzing data from fiscal year 2018 to include that as well. So,
Objective 3.D.1, last fall we worked with the departments on objectives and the ability to
complete the objectives based upon existing resources, including time or future needs.
This is -- this is an alignment with that. The ten percent complete was hiring Vince and -
- or Vinney when we need him to help get more robust data. Vinney becomes very
handy at that point. I gave you an overview of what Vincent has been up to in
examination of all of the objectives looking for consistency in the language and also in
looking at KPIs and where those need to be tweaked to have more realistic
performance measures. He has also worked on creating additional tools for tracking
and compliance and has reviewed the strategic plan, the processes and the outcomes,
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March 20, 2018
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and I think you will see already in front of you a much stronger plan with greater
consistency. The next steps include working on analyzing system resources to better
monitor the progress and complete the plan on schedule and develop a plan to address
the gaps with processes, policies, budgets, which would come in front of you in the
budget process and revise staff responsibilities and leads. Completion date for that is
December 2020. Objective 3.E.4 -- now, I will note that I will be talking about rewording
this and the modifications and the modification in the spreadsheet that we gave you, we
have had an additional modification to only this one, so I will discuss that at that time.
But this has -- the completion has been -- the financial analyst has been hired that is
leading this process to the priority base budget and the city and the consulting team will
be working together to implement once they have final edits to an agreement. So, this
project should move rather quickly once the terms are finalized and the pilot project that
Todd had discussed with Council is -- he's going to be the guinea pig. His departments
and all of those that he oversees, like C.Jay. So -- so, they will be the first in the priority
based budget departments with all the support services departments. The completion
date for that is -- well, for this entire objective is September of '20, we will report
back on the date for the pilot. Okay. So, those are the high priority objectives. This
next session is really on the proposed modifications. Each year we review and refine
the strategic plan and a lot of this was Vince going through each -- with each lead the
objectives and what it meant and making sure that the language really reflected that.
So, I'm not going to talk about those that just had a few word tweaks, I'm going to go
into those that had a little bit more of a complete rewrite of the objective. So, the first
one is 1.B.5. This objective is something that Todd had talked about in the last annual
update and I think he spent some time with each of you. He's been trained to figure out
what it meant and if anyone knew what it meant and it meant something different to
everyone, but the thing that it had in common was no one knew what it meant. So, his
proposal is to remove it, but I would say we would like to keep it on the white board and
so not to remove it completely, but to continue to have conversations with the
department directors and with City Council to maybe rework the objective to see if it
would make sense to -- or to move it forward into a future strategic plan. So, that one
would be dormant for now, unless Council would like to remove it in its entirety. So, I
think some of this would be more clear once we have priorities set from the priority
based budget process and we will be able to approach this subjective at that point and
since the priority based budgeting objective is 2020 that this may or may not make
sense. So, keep that in mind as we -- we have conversations on that. Modifications to
3.E.3. This was proposed to remove, because 3.E.2, which established the levels of
service was removed last summer in the annual update. So, 3.E.3, that objective
became inapplicable with that removal. Some of the elements of 3.E.3 was moved into
3.E.4, which made a small change as is shown in your spreadsheet and on this slide.
So, that -- that is what is in your packet. The focus on 4.A, which is establish Meridian
as a premier safe community, has been something that's been deeply discussed. So,
the modification that you have in 4.A.1 is one that reflects the clarity that was needed to
define what our community safety profile really is and so when you get into the
objectives of 4.A, along with the data from safe cities in 4.A.5, this allowed us to
establish that safety profile for a community, as well as to establish benchmarks that are
reviewed and evaluated for performance. So, what we really found is you have natural
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threats and hazards, which is 4.A.1. You have human cause, which is 4.A.2 and, then,
you have community perceptions and expectations, which is 4.A.4 and, then, the safe
city benchmarks, which is 4.A.5. So, the 4.A.1, Meridian specific THIRA, which is an
acronym -- that -- fire is really good with acronyms. That THIRA development is
essential in establishing and identifying what those natural threats and hazards are and
they have a working group that are working on defining, identifying and establishing
standards and better benchmarks to achieve this particular goal. And 4.A.2. 4.A.2 is
focused on the human cause threats and hazards and establishing standards and
benchmarks and this was moved from fire to police, as this is more applicable to the
public safety realm in the police umbrella. 4.A.4 as proposed, focuses on what they are
doing with and alongside the community. So, it's identifying gaps in service, deploying
programs to ensure better policing and engagement, so we know we have always room
to grow and improve and that's what this objective would really focus on. Some of those
key outcomes that we had in our city survey outlined some key components that will be
focused on in this. One would be code enforcement. Two in communication and in
traffic safety. These are items that came out in the survey that had people interested in
how we can improve along those areas. So, next steps in this -- our key leadership
group will identify other areas that weren't identified specifically in the citizen survey, but
make sense and enhancing this public safety and policing area and the objective and
the performance measures will see how we turn performance into data to bring back to
Council. That data will work for better outcomes for our community, but also in setting a
direction for our officers and staff. And 4.B.2, this is set targets. This was establishing -
- this was something that's been kind of clunky. Establish Meridian as a premier healthy
community. So, we started with really discussion points around what do we want a
healthy community to be known for. We had Kendra from Blue Cross come and talk
about a healthy community and some of the performance measures in measuring
community health and so that was some of the data that we used at the -- for a
foundation to start our discussions, but what we can impact at the city level and how we
can -- what we are responsible for at the city and with the private sector in forming those
related partnerships. So, areas that this would encompass would be recreation and
pathways community design and safe neighborhoods, and commercial developments.
It could include clean water, safe routes to school, safety lighting along key roadways,
those kind of topics are things that would be incorporated within this and we would like
to develop our community health profile that's based on community expectations that
include a lot of the areas I just mentioned. So, this objective would establish a
benchmark and look at these practices. Staff wants to inventory services and how the
city contributes to the well being and safety of our community and we will, then, identify
gaps under 4.B.2 and services that contribute to our community health that was
identified in 4.B.1 and research what other like sized communities are doing and what
their success outcomes have been and who did what. Was it the city or was it the
private sector or nonprofit sector that delivered those types of services and bring those
all together in a concise form. 4.B.5. The recommendation is to remove that. Initially
the end goal for this objective was to establish Meridian as a top one hundred healthiest
city in the nation. We want to be more reflective and focused on what our community
expects and what a national standard is. We think our citizens can set that standard.
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Okay? And those were the major modifications. I would stand for questions and, then, I
will just discuss in conclusion the next steps.
Borton: Thank you, Madam Mayor.
De Weerd: Yes.
Borton: Appreciate the report. Council, any questions?
Palmer: Mr. President?
Borton: Mr. Palmer.
Palmer: I guess that answers that. The question that was running through my mind
who is chairing right now with you down there. You running the meeting then. Mr.
President, I got a few questions. You answered most of them. So, that was awesome.
Thank you.
De Weerd: That is awesome.
Palmer: And this may just be thinking out loud, but 4.C.1, there is a lot of -- we are
going to cut this, we are going to cut this, add this, I -- I guess I understand switching
housing with shelter, it makes sense. That transportation. The only one that kind of
wasn't replaced with something that makes more sense was personal preparedness.
Just had a question on the motivation to pull that one and put in what was there.
De Weerd: Well, we can do emergency preparedness, but the personal preparedness
is a little bit out of the realm. It's more in the realm of ACCEM or whatever they are
called now. ACEM. And they really focus on the personal preparedness and -- and you
will see that often in NextDoor as they do updates on personal awareness and some of
the safety areas. So, that's the only reason that was pulled out.
Palmer: Mr. President?
Borton: Mr. Palmer.
Palmer: Then you -- the next one I had a question on was 4.E.2. Mostly just language.
Citywide internal. So, is this meant to be internal?
De Weerd: Yes. This would be not to be responsible for all the environmental
sustainability programs of the world, but more looking at our water quality, how we are
being good stewards into the water that we put back into the river, looking at recycling
programs and being more energy efficient, our wastewater recovery resource center,
whatever it is, it is the highest user of energy and how we can continue to create a more
-- it will never be a net neutral footprint, but how we can have better efficiencies in our
energy use out at the wastewater treatment plant.
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Palmer: Mr. President?
Borton: Mr. Palmer.
Palmer: Mr. President, Madam Mayor, so, then, just as a government -- as a city
government?
De Weerd: Yes.
Palmer: Okay.
De Weerd: As a city local government, yes.
Palmer: Mr. President. My thought on that -- maybe just eliminate the word citywide,
because there is -- there is a few different places in this where just the word internal is
used, just because I saw that and I was like, oh, citywide and I'm like, okay, internal.
So, is that all the city -- I couldn't figure out what that meant.
De Weerd: I mean I think we were more focused on the citywide departments and
internally our program said that we went to this and I can certainly have Dale come up
and talk to it if -- if you would like, but --
Palmer: Mr. President. I was not, I guess, concerned about the -- the point, just -- I
don't know.
De Weerd: We could take out wide and just say implement city internal --
Palmer: No matter what, it's not a big deal, it's just that for clarity as to what it is. And,
then, my only other thing wasn't important enough. I think It makes more sense after I
read it the third and fourth time now, so that answers all my questions. Thanks.
De Weerd: Thank you.
Cavener: Mr. President?
Borton: Mr. Cavener.
Cavener: I will try and go in order. So, start, Madam Mayor, if we can, with 1.B.1.
De Weerd: Okay.
Cavener: And just -- I guess a step -- touch base on the budget associated with that. Is
it going to be an appropriate amount? Is that something that you see costing more,
costing less?
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De Weerd: I haven't been part of that eight member team, so they will be negotiating
the scope. There was no set amount established during the budget process, because a
scope had not been thoroughly developed and clarified. Now, that it has, once they
choose the -- the RFP award, they will start negotiating terms and price and that does
have to come to Council in your budget amendment, so you will -- you will know more
as that evolves and I imagine that you will get that next month.
Cavener: Great. 2.A.3. I'm excited about this brochure and I was hoping you could
give us a little more insight about it and who is the intended audience. Specifically
when I heard that you would want Council to distribute that, I'm just curious if you're
wanting us to pass that up to and what its purpose is.
De Weerd: That might have been tongue in cheek.
Cavener: Okay.
De Weerd: You guys encounter businesses looking at Meridian that could -- could use
a nice piece. It talks about the -- the attributes of doing business in Meridian. Our -- our
built for business, designed for living type of thing. It's more of a -- just a marketing
piece to help people know -- identify who we are as a community and a place to do
business.
Cavener: Great. Next on -- Mr. President. Next on my list is 3.B.1 and appreciate the
update on this particular one. This one I place a high priority on and I'm just curious,
again, from the budget aspect if we think the estimated cost is going -- is accurate, if we
overbudgeted, underbudgeted, if there is going to be any unintended, but additional
costs associated with this particular objective.
De Weerd: This is something that will come up every year in the budget discussions.
So, at this point they are developing what that will really look like, but until -- so, I think
that in your annual update from HR -- and they talked about looking at a hybrid, maybe
not being self-insured, but looking at a hybrid model, that there is a lot of background to
-- or a lot of further vetting of that option and what the cost actually would be and to -- to
the city -- City Council has set money aside to -- for self-insuring and that is there that
could serve the hybrid model or the full blown. I think right now they are trying to look at
the pros and cons of all the different options and putting a cost to them, so that when
they bring it to City Council they will give you a menu and what each of those mean.
Cavener: Mr. President?
Borton: Mr. Cavener.
Cavener: Madam Mayor. Ballpark time -- was that something that we will see in
conjunction with this year's budget hearings? Is it something that we are going to see
after a budget hearing? Before? And I'm not looking for a specific, but a ballpark of
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time as to when we can kind of expect to start seeing some information on those menus
in the back.
De Weerd: Okay. You will hear that. But I did cycle. That was for the public record,
Dean.
Cavener: Mr. President, the next one -- or the next one on your list 3.B.4 and I
appreciate the explanation about the -- having to move the anticipated completion date.
Is there anything we as a Council can do to help facilitate or expedite this? This is
another one that to me is a high priority item and, obviously, don't want Council getting
in the way and if there are things that we can do to better assist the department or you
to get this one back on track, I guess I would be open to that discussion.
De Weerd: I -- I don't think this is really off track. It's just tactics are underway, they are
just not completed. All the program components have been identified and as you
identify them you, then, have to -- the reason it's been bumped out is you need to
assess the programs and if they are making a difference. So, that's more of the data
piece of it. As I mentioned, a communication plan is being developed on how they can
better communicate and what those communication tools are and a lot more will be
known as we do this employee engagement survey that AmeriBen is rolling out in the
second quarter of this year. They are -- and into the development of their recognition
and appreciation program and they are very busy setting up for the first ever annual all
staff meeting, that all of that is meant to give different levels and different approaches to
employee engagement and, then, have to start measuring. What is the outcome and
how is that moving the needle. So, that is why it's been moved out a little further, so
they can collect data and show what programs are working and what aren't.
Cavener: Great. Mr. President? 3.B.5 dealing with compensation, recognizing that we
probably weren't going to have something finalized by September and appreciated it
being moved to January, is there any plan for any of that data really of compensation to
be shared with Council before this year's budget hearing? I just know that as a body we
often wrestle with the compensation argument and I think we all have different
approaches and different philosophies when it comes to that. I'm just curious if we are
going to see any data at all before this year's session.
De Weerd: I think that a lot of this is marrying the draft and collecting all the data. You
want to answer that? I'd rather not just fake it.
Ritchie: Excuse my voice. I'm sorry, Council Member Cavener, could you go ahead
and repeat the question one more time?
Cavener: Sure.
Richie: The specific data -- also we are collecting all of the data now currently in
preparation for the FY-19 budget process. So, we will be prepared and available to
share that information as we move through the budget process at your request.
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Cavener: Great. Thank you.
De Weerd: Yes. So -- and, Councilman Cavener, I think we really discussed it -- it will
be rolled out in the initial workshop, so, then you have that month to process it and
really look at the numbers and what they mean. Thank you.
Cavener: Mr. President, just a couple more if I may. 4.A.1, I'm just curious about when
Council might be able to see a draft copy of that? That to me I think is very valuable in
terms of some of the conversations that we have had last week about some of the other
strategic plan elements and just wondering when we might be able to see a draft of that.
De Weerd: They have put a leadership team together to start really aggressively
working it, but I will turn this over to the chief.
Niemeyer; Madam Mayor, Council, I'm expecting probably in about two months. We
are collecting the data right now on the -- both the man made and the natural, so we are
putting that into a spreadsheet. So, I would say within two months you're going to see
at least the first step of that. The development of the full-fledged THIRA will take longer,
the actual document that you put together, because that, then, identifies what the risk
and hazards are and, then, how we are going to mitigate them. So, what do we need to
implement to mitigate what -- what we have identified. But that first phase you will see
within the next two months.
Cavener: Madam Mayor. Follow up I guess. I don't -- Joe's gone, I don't know who is
running the meeting now. Council Member Bernt we will put you in charge for right now.
Follow up. Chief, talk to me, then, about what that timeline looks like, recognizing step
one is kind of that initial compilation of this spreadsheet to the full final document, what
does that timeline look like?
Niemeyer: I'm going to take a rough stab and say about six months. The key will be do
we have somebody on staff that can spend the time compiling all the information and
placing it into a document or do we need to contract that out with somebody to compile
everything together. I can tell you the county's THIRA is about 95 pages long.
Cavener: Wow.
Niemeyer: So, it takes quite a bit to put it all together. We are taking the first step of
identifying what those threats and hazards are and identifying them, then, figuring out
what -- what gaps do we have and what programs can we implement to -- to meet that
gap. The document itself is a lot thicker. It takes a lot more time to put together.
Cavener: All right. Thank you.
De Weerd: And, then, what is the potential of bite sizing it to -- in priority? We have
been talking about even from an internal perspective in our own emergency
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preparedness as -- as staff and if something were to happen. So, it's a -- after they
have identified all the different threats it's, then, what do you do with it and how -- do
you phase it and is that how we bring it back to you. So, this one is not -- the end date
is a year -- a little bit more than a year from now. So, we will try and bring that back as
to how to bite size it as well.
Cavener: Mr. President? I have a couple other questions more about the holistic
approach to the strategic plan. I don't know if -- Madam Mayor, if you have got
additional side glance or if your presentation has come to an end. If some of these
things may be addressed -- if you have additional presentation. So, I don't want to
interrupt your --
De Weerd: No. Just next steps.
Cavener: Mr. President?
Borton: Mr. Cavener.
Cavener: Madam Mayor, you had -- you and your team have a significant amount of
objectives that are set for completion in 2018, which I think is really exciting. Are there
any speed bumps that you're anticipating that will prevent any of the objectives that are
said to be completed in 2018 from occurring?
De Weerd: Certainly -- I think that as one of the things that Vince has been working
with the leads to doing is to making sure that the goals are not unattainable and that
circumstances that happen that are not in their control won't delay this and I can tell you
the rapid growth of our community right now is -- is a stress to it.
Cavener: Agreed.
De Weerd: It does put a lot of pressure and I have seen several of our employees here
on the weekend that you don't necessarily like to see, but that's the workload that our
departments are finding. So, you know, we certainly will do everything they can. A lot
of these objectives are underway, but it's hard to anticipate what might be thrown as an
obstacle, but at this point I can tell you that the -- the growth demands and the
workloads of all departments in the city certainly is playing a stressing role to -- to a lot
of this.
Cavener: That's it for my questions.
Borton: Any other questions from Council? Thank you, again, Madam Mayor for the
report in this bi-annual process.
De Weerd: So, next steps is really to adopt the amended proposed modifications and --
and, then, I think we adopt that, Mr. Nary, through a resolution? So, we can clean this
up and bring it back and -- and our next report is in October. And/or you will see it
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during the budget process for any of those that have the enhancement or any fiscal
impact.
Cavener: Mr. President?
Borton: Mr. Cavener.
Cavener: Mr. President, Madam Mayor, that's for the report. Just maybe a suggestion
for next year's annual update. Again, I don't know how the Council feels -- there is a lot
meaty stuff in this report and sometimes we don't always have the road map as to
where you're going and I know I like to try to be really prepared for this discussion and
so next year it would be beneficial to me if we could break this conversation up into
maybe like a three week set of chunks where we get a good idea as to kind of the
roadmap that you're wanting to take us, so that we can be best prepared to hear what is
a significant amount of information that you're sharing from the different departments. It
would make it a lot easier for me to be able to follow the bouncing ball.
De Weerd: Well, I would love to work with you and Councilman Borton on -- if there is a
better format to -- to do this in and certainly open to that.
Cavener: Thank you.
De Weerd: Okay. Thank you.
Borton: Mr. Nary, for the purposes of adopting the updated strategic plan, do you need
a motion now to do that, to bring back a resolution, or do you just bring the resolution?
Nary: Madam Mayor, Members of the Council, Council President, we just will bring
back the resolution. I heard the Mayor say clean up and so I want to make sure we
have the attachment that has all the clean up, so it might be a couple of weeks. But we
will just bring a resolution with that and, then, the Council can consider it.
De Weerd: And we can bring the cleaned version next week and if all looks good, then,
we can try and get the resolution on the following week. Does that sound like a plan?
Cavener: That's great.
B. Parks and Recreation: Farmers Market Update
1. Professional Services Agreement with Indigo Idaho for the
Main Street Market not to exceed $5,000
De Weerd: Okay. Item 11-B is under our Parks and Recreation Department and Colin
is here for an exciting update. This really is exciting.
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Moss: Hello again, Madam Mayor, Members of the Council. Yes, I'm here to give a
brief update of some of the work that has been done with the Farmers Market. As you
know, over the past two years we have had a Farmers Market downtown here in front of
City Hall called the Meridian Youth Farmers Market. That farmers market was youth
focused and as such we had a requirement for 75 percent of the vendors at that market
be youth, so that we might, you know, promote youth entrepreneurship and some of
those skills that go along with that and so the last two years have been great, we have
had a lot of fun. We have decided that a new direction was needed for the long term
sustainability of the market, not to move away from focusing on the youth portion, but
focusing on the idea of a traditional farmers market where customers can come on a
weekly basis, do their grocery shopping. We want to focus on those repeat customers,
because those are the real backbone of a successful farmers market and so we didn't
want to lose the youth aspect of it, though, and so in addition to embarking on this
journey of deciding what the farmers market was going to be in the future, we wanted to
just hang onto that youth component and so as part of this we are still going to have that
youth part of the farmers market, there just isn't going to be the requirement that a
certain number of the vendors be youth -- youth vendors. We are still going to offer the
youth -- the youth vendors a discounted rate, we are still going to offer them the
canopies and the tables as part of their vendor fees and so it's going to be extremely --
extremely -- yeah, the vendors are going to be very interested -- the youth vendors will
be. There are going to be lot of benefits for them to participate. We just want to bring in
more of the traditional market vendors to be there to, hopefully, expand the offerings
that are available for customers. So, we -- we started this process this year by going to
MDC. They have been the -- they have funded the -- the contracts for our market
coordinator for the last two years, so we approached them again. It was on Council
agenda last month to approve their -- well, it was the beginning of February to approve
the -- the contract with MDC. They provided the 5,000 dollar funding for our market
coordinator. We also, then, went out with a request for proposals to select a new
market coordinator, because Becky Breshears, who ran the market for the last two
years, she retired from the event business and so we put out that RFP and we selected
an application or a proposal that was submitted by CheRee Eveland of EMC. Miss
Idaho and Brittany Price of Indigo Idaho and CheRee is in the audience tonight.
Brittany wasn't able to make it. But we are extremely excited to have them as part of
our team now. They both have a lot of events experience in Meridian and so we are
very happy to be working with them and, then, shortly after bringing them on board we
sat down with the Mayor, we sat down with some of our community stakeholders in
downtown, we also had put out a survey to get some of the community feedback about
what time of -- you know, what the time of the day, what day of the week people were
interested in shopping, because, really, everything was on the table as far as when and
where and what time and we -- we actually fell on the same time, the same day of the
week that we were on previously, which is Saturday morning. We are going to extend
the market by a couple of hours. It was kept short for the first two years because of the
youth focus and -- but we are extending it from 9:00 to 2:00 now, instead of 9:00 to
noon, and after -- after that meeting we also wanted to focus on a new name for the
market, because it was the Meridian Youth Farmers Market. We wanted to make it
something a little bit more traditional and we settled on the name the Meridian Main
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Street Market and, then, over the last month we have been working on this logo that you
see in front of you. The Meridian Main Street Market -- the intent for -- for that name
and it's something that we will be embarking on a feedback and getting -- getting
feedback from some of the businesses downtown. Our eventual intent is to put the
market right on Main Street in downtown and so closing the road on Saturday mornings
and making it an extremely visible market for anybody that's traveling around the
downtown corridor and so that was the intent, so the logo is a fun play on kind of a
Google pin, in addition to -- you know, in addition to a carrot and we put the Google pin
right on Main Street and so that's what we are hoping for in the future. C.Jay, if you
would also show the next one. We have a horizontal version of the same logo.
De Weerd: Just hit the arrow.
Moss: Oh. There we go. I guess it -- so, it also created a horizontal log, the same -- or
horizontal version of the same logo, depending on what application you're using it in,
you might need something like that's this shape and, then, once we have had some time
to kind of build up the brand recognition of this logo and the Main Street Market, we
have also got this little fun carrot icon that is pulled out separately that we think that
there is a lot of opportunity for just pulling that out and using it for scavenger hunts or
you could make that into a plushy and sell it and just -- you know, there is lots of
different opportunities. That was just one off the top of my head as we were talking
about it, but -- so, yeah, little stuffed animal. But a carrot. So, not an animal. So, I
would -- I would stand for any questions about where we have come with the market
and, then, you know, the business at hand tonight -- we do have our contract with
CheRee and Brittany that is on the agenda that we do need to approve, so that they can
-- well, they have already been working extremely hard at getting the Facebook page
going and getting the market site going and they are already accepting applications for
market vendors. So, we -- the only action item tonight is to approve that contract with
CheRee and Brittany that just, for clarification, is, essentially, a pass-through from the
MDC 5,000 dollars. MDC paid the city. We are, then, paying our market coordinators
with that money and as part of the contract we have -- you know, we have certain
performance benchmarks and things like that throughout the season.
De Weerd: And I think that, too, there is work with the Meridian library on training and
on the vendor information and that sort of thing. Can't remember what it is specifically,
but I do remember talking about it.
Moss: Yes. Madam Mayor, Members of the Council, there will be, you know, some --
some training involved. It's not nearly as robust as it was when it was the Meridian
Youth Farmers Market, because it was so youth focused. We had in the contract all of
these different trainings from the Idaho Department of Weights and Measurements and
the Health Departments and all these different things, whereas now it's not going to be
nearly as robust, but we are certainly still going to have some, you know, vendor
meetings and things like that. There may not be -- there may be youth focus training,
but there will not be trainings for necessarily the vendors as a whole, simply because so
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many of the vendors are old hat at this kind of thing by now. We are hoping to get those
vendors that are old hat at it.
Little Roberts: Madam Mayor?
De Weerd: Yes, Mrs. Little Roberts.
Little Roberts: Madam Mayor, Colin, I just want to say thank you for continuing the
focus on the youth. I think that the changes and everything are great. I certainly
understand, that it needed to grow and can create a life of itself beyond the youth, but
thank you so much for including the focus on the youth. So, many of our yea kids
through a previous program here and it was such a benefit, I really hope that we
continue to see the kids play a big part, but I certainly understand -- I think it's a great
idea that you're opening it to those, as you called them, old hat vendors.
Moss: Thank you.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: First a compliment. I love the logo. I just think that -- I don't know who did it
and it was done internally, I think that just speaks to the talent that we have here at City
Hall, but the thing that kind of stands out right away. So, whoever did that kudos to
them. But my question is related to -- you touched on a performance and, you know,
various entities have tried to do a farmers market or a downtown market with varying
levels of success and I always get hesitant when we embark on a new endeavor and I
know this is an evolution of an old endeavor -- to ensure that it's successful and so can
you kind of share with us what are some of those benchmarks that a year from now
when you're bringing another budget piece from MDC to cover the management of the
market, what are the things you are going to be talking about that occurred that made
this year such a success?
Moss: Sure. Madam Mayor, Members of the Council, Councilman Cavener, so I guess
starting with the logo, I will just clarify it -- it was not done in house. We did contract it
out with a graphic designer who, you know, really have been pleased with her work in
the past. She did the Storey Bark Park logo and the Kleiner Park Live logo, so we are
very -- been very happy with what she's done. As far as performance, we do have a
minimum number of vendors per week. Stipulation in the contract. Beyond that it's --
it's mainly -- it's going to be more of a feel thing. There is not a lot that we -- you can't
say a certain number of people are going to come every week or that the vendors are
going to sell a certain amount of products. So, success right now -- the one benchmark
that we have in there is based on the number of market vendors.
Cavener: Madam Mayor? Colin, how many is that?
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Moss: I believe the minimum was 25. I could double-check that for you.
Cavener: And, Madam Mayor, follow up. Is that on a weekly basis or --
Moss: Correct.
Cavener: -- over the course of --
Moss: Yeah. I believe last year we were -- you know, our minimum weeks were right in
that 25 range and, then, we were getting up to 36 I believe it was the most last year.
So, we believe that if 25 was about where we are at for our minimum, that we could
safely set that as the minimum next -- this year, especially as we were expanding it out
to more, you know, seasoned vendors.
Cavener: Great.
De Weerd: Thank you. Any other questions? Mr. Bernt.
Bernt: Madam Mayor. Colin, I want to say congratulations. Thank you. And, CheRee,
thank you for your time. I have looked forward to this. I'm excited to have a revitalized
farmers market downtown. It's going to be exiting. Is there like a slight chance that
CheRee could maybe like -- are you prepared maybe to like just maybe see where you
were at?
De Weerd: It's a vision and your excitement -- we will get you excited.
Bernt: You don't have to talk. You can just mime if you want.
Eveland: Mayor and Council, we got really good response. We have our Facebook
page and --
De Weerd: Can you --
Eveland: Sorry. We have our Facebook page up. Our website should be up here in
the next 24 to 48 hours. We have got 15 vendors so far. We had a couple of youth
vendors have come through. So, it's a little by little, day by day. We are talking to
different businesses to be sponsors of it, not just the City of Meridian and the MDC. So,
we are getting a good response. We have talked to the Capital City Market and Eagle
City Market and they have been very helpful in giving us ideas and referring other
vendors to us that maybe don't fit with them or they don't have room for or they already
have five jewelry vendors, they don't need another one. So, they have been really
helpful. So, the response that we are getting from meeting with council members and
other businesses and around the valley have been really -- really great, so --
De Weerd: And you will focus on produce as well; right?
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Eveland: We will try. Since we do start so late -- we start in June. In talking to the
different markets it is hard to find produce vendors, but I have been calling a bunch of
friends of mine and talking to other people and trying to find different vendors. So, we
are still going to try and really work on that. Absolutely. But we are starting later in the
season. So, I don't know what Capital City puts out in April when they open, but we are
trying to work on finding produce vendors. So, if anybody has suggestions we are open
to it.
De Weerd: And will Crackberry Farms -- Cackleberry Farm, will they be returning and --
Eveland: They are on my list to contact, so --
De Weerd: Because I know they had a huge interest in the youth component and -- and
certainly if they wanted to be located by the youth aspect, they have been great
partners.
Moss: Madam Mayor, Members of the Council, I think -- they haven't signed up officially
yet, but we are -- we would certainly pursue them heavily, because they were -- they
were one of the main vendors at the farmers market for the last two years with one of
our main produce vendors and so they would be for sure a staple of the market that we
would go after and just to play off of what CheRee said, I have been in contact with the
executive director of the Capital City Public Market through this whole process and she -
- she has committed and, you know, we will see I guess to what extent, but we have
talked about them sharing vendor contact information, those that they have turned
away, because they have a lot of people that they have to turn away and a lot of people
that it's not necessarily just because of -- because of their restrictions, where, you know,
they just -- they have the same kind of restrictions that we have. We are going to keep
it to a -- you know, a locally made, locally grown, if it's not -- if it's not the handmade or
locally grown, it's not a vendor that we are going to -- we are going to allow in our
market. Same with Capital City. But for those vendors that are locally grown, locally
made, that they simply don't have room for, we are really hoping that -- that they will
funnel some of those folks our way.
Eveland: And, Madam Mayor and Council, we have gotten -- I got two today from
Capital City Market. So, they are sending stuff our way.
De Weerd: That's great. I think you got a lot of comments on the types of things that
people would like to see in a market and reaching out to people, like Juli Bokencamp,
maybe she has some ideas of -- of master gardeners that have more than their share of
produce that -- that would be interested in entertaining an idea of selling at the market.
Moss: Absolutely.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
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Bernt: Thank you. When we were at the commission meeting this past week there was
a comment made about maybe contacting the Kleiner Park community garden. I know
they are a not for profit, but maybe -- they have loads of produce -- awesome.
De Weerd: That's a great idea.
Moss: Madam Mayor and Council Member Bernt, I think -- and we did talk about that
the other -- you know, the flip side of that is that we discussed the fact that part of their
charter is donating to the Food Bank and so we -- it's something that we will explore,
but, you know, I'm not sure how -- what kind of expectation we can expect from them,
since selling that produce is -- is not really part of their organization.
De Weerd: It's not within their mission, but I'm sure she knows people who --
Bernt: Absolutely.
De Weerd: -- that is there and also U of I, the extension office and their master
gardener program, they would be a good contact as well.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Along those lines, if they were -- but I was thinking the same thing. Like, no,
they give that to the Food Bank. But the Food Bank would rather have money, so they
could sell the food and give the money to the Food Bank -- still goes the same way.
The thought. I mean that's something between them and -- them and you, but --
Moss: That is an interesting thought.
Milam: Or it could be part of the conversation, you know.
Moss: The Food Bank actually prefers money, because they can make those dollars go
a lot further than -- that we can, so --
Milam: Exactly. Especially when we are talking about produce or something that
expires pretty quickly. Anyway --
Moss: Yeah. Interesting thought.
Borton: Any other questions from Council?
Moss: Thank you.
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Borton: Council, there is a professional services agreement on the agenda for action
and approval that Colin had recommended.
Bernt: I move that we accept -- make a motion to accept the 5,000 dollar amount of
money that they -- the contract not to exceed 5,000 dollars.
Little Roberts: Second.
Borton: It's been moved and seconded to accept the professional services agreement.
Mr. Clerk.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
MOTION CARRIED: ALL AYES.
C. Parks and Recreation: HomeCourt Facility Update
Borton: Item 11-C, Parks and Rec Home Court facilities update. Garrett. He's coming
forward. I presume you're presenting.
White: Yeah. Members of Council, thank you for your time tonight. C.Jay is helping
me out here with the PowerPoint. So, I'm here tonight to discuss Bay Five in Home
Court. This picture right here kind of shows exactly what we are talking about. I
strategically took this picture, you know, the other day about 2:30 where I know it's kind
of the dead time in the gym area, but either way I just wanted to kind of touch -- touch
base on why I'm here. I'm here really to update you guys on the Bay Five concepts and
to kind of get your guys' support to move forward with the renovation of Bay Five. This
right here -- this design here at the bottom, basically, is the outline of the building. The
dark blue place is Bay Five, just to kind of give you an idea of where we are at to kind of
picture that. Moving on. Just a quick history and, shoot, we have been talking about
Home Court for about three years now and what we are going to do and before the
purchase, during the purchase, after the purchase of the Home Court and kind of what
we wanted to do with Bay Five in the aspects of -- we need classroom space based on
our Parks and Recreation Master Plan and what we want to do. In September of 2017,
which seems like a while ago, but it was only a few months ago, we did the parks
facilities tour. At that point in time I told you guys to work on concepts of Bay Five that
show different classroom structures, different models and things like that that we
wanted to do. Obviously, some of the public outreach we have done before that to kind
of know that we need classroom space -- is the master plan process and the results and
formal customer feedback, just having conversations with people on site. I'm there
every day talking to people on what they feel that they need, what they want, things like
that. Our other coordinators are out and about talking to the other instructors or dance
instructors, martial arts instructors, things like that, to get those feedback I will just say
we have been to Commission quite a few times regarding this. Moving forward here.
Back on November 15th, which is just after -- a month or so after the parks and facilities
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tour, we went to commission on the 15th, just to kind of discuss the three options that
we -- we had concepts for, just to kind of give you a brief outlay of what the options
were. Option C-1 and C-2 are very similar. The really differences there is C-1 was to
develop a two story building or realistically a one story phase that could support a
second story. If that makes sense on that. Option C-2, which is just a single story,
never to develop a third or second story, just a single story three classrooms, restroom
renovations, HVAC improvements, stuff like that, for that area. And Option D was
basically two stories. The whole meal deal. Five classrooms, offices, restroom
renovation, hallway access -- when I say hallway access, if you guys remember at
Home Court right now, the hallway is this office. So, when I'm in there any time after
3:00 o'clock, 3:30 on, you really can't have a phone conversation, because that is the
hallway from Bay Five and the court area. So, all those options really include the
restroom renovations and things like that. At the commission meeting we discussed
programming needs, design, as well as additional parking needs, obviously, the more
square footage you have in there, five classrooms the more park demand goes up and
things like that. So, we just kind of -- kind of hashed out some of those potential issues.
There is a strong and general consensus to move forward with the direction of a two
story renovation and, basically, get construction costs for the three options, really,
because we weren't sure what the numbers were going to be, so that's why we wanted
to have three options, kind of phasing option, or an option of, hey, maybe we can only
afford the three classrooms and see where we are at. Like I said, Option D, for the two
story option, was commission's preference at that time. Going to the budget. Right now
we currently have 634,000 dollars carry forward from FY-17 building improvements. We
are asking this year in the FY-19 budget -- obviously, we are just starting to talk about
FY-19 budgets, but we are asking for another half -- 500,000 dollars on that. So, you
can kind of see our current budget -- potential FY-19 budget if we were lucky enough to
have that, but, then, you can look at the -- the options. C-1, again, was just a one story,
planned for a second story. Option 2 was just a single story, three classroom facility
with an office hallway and restroom renovations. And Option D was the full meal deal.
That's five classrooms, restroom upgrades, all the above on that. So, you can see that
the price is there and compared to our current budget. Once staff -- we all on the
commission saw these numbers. We started thinking what's the timeline before we are
going to reach the five classroom facility, 3.1, 3.2 million dollars. Right now we don't
know, you know, how many years is that going to take. We know that we need indoor
programming space now, based on our master plan results. Not knowing we are going
to have this money we started thinking that we need -- we need to find out what we can
do now to fill that gap. Make this -- make this facility functional, make it get the most
max use as we can out of this square footage that we have in there, as well help us in
the future. What's going to relieve some of the pressure we currently have. So, we
decided to come up with option -- multi-purpose option here that I'm going to show you
here. This multi-purpose option is to expand the office, add access hallway to the gym,
renovate the restrooms, add sports floor, volleyball courts, pickleball courts, badminton
courts, basketball hoops. This doesn't show, but we have talked about making curtains,
dividable curtains so we can have the classroom space. Things like that. We went --
went back to commission on the 21st of February, kind of showed them kind of what I
showed you with those options. They were in favor of this as well because of the
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timeline between now and then and what is our immediate needs to make this space
functional and maximize our space with them. Moving on. If we were to go with this
proposal, we are looking at phasing options regardless, because the timeline and
schedule and things like that. Phase one would be this year, this summer sometime.
Be able to remodel the front desk area, so we can view both Bay Five, as well as the
gym. Right now where the Y -- the way the Y currently has it set up you're in Bay Five
and you can't see what's going on in the gym area by any means. So, there is kind of a
structure there. So, we want access to be able to visibly see the whole thing, as well as
kind of do the multi-purpose floor and the courts and things like that. The curtain
dividers and things like that. And, then, next year phase two would be more the
restroom remodel upgrade for them. Why this proposal? Why does the staff feel that
we need this proposal? One, it gives us immediate classroom space for our current
dance, martial arts, fitness, education classes that have currently outgrown our current
community center. These were basically -- some of these classes will move over to the
Home Court facility that they have a whole space for that that are actually either
minimizing their class size -- classroom sizes with kids because of the current space we
have isn't big enough for them, they can't grow, but what that does is it allows us to
program the space of Home Court, but as well back fill and/or our create new programs
than the room that we currently have. It meets the growing demand of our adult sports
programs. Right now I know Tyler in the adult sports programs turns away volleyball
teams and basketball teams, so we have to kind of figure out how many we have and
how much space we have with schools and things like that and that kind of ties into my
next point here is it allows us to move our current open gym program that we offer
seven days a week from the courts over into this area, because of the hardwood floors
are more desirable to be reserved. So, it allows us to either rent those courts out or
increase our adult sports programs, which we are turning teams away, but program
them over there or in Bay Five potentially. This multi-purpose area would function
better with this building. Really it just allows us to maximize our space in this area by
doing this. Development costs are expected to fit into our current budget, which is
important now, and this also gives us the opportunity to start planning for an additional
new recreation center or community center in the future. The growing population
demand, you know, we are still turning people away and trying to fill stuff in. Right now I
know if we are able to do this we can use this multi-purpose for adult sports potentially,
as well as classroom space. It's just a multi-functional, multi-use area and space with
that. So, with that, that is a quick PowerPoint slide there of our program. Stand for
questions and feedback.
De Weerd: Council, any questions?
Milam: Madam Mayor?
De Weerd: Ms. Milam.
Milam: Whatever happened to the idea -- and I know we talked about this quite a long
time ago, before all these other conversations, but about like an indoor park play area
for kids who -- you know, for winter or whatever.
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White: Yeah. And that actually is still -- because that still could be on the table. Right
now this is a multi-purpose use area. This area -- if I can go back to the concept -- and,
like I said, this is strictly a concept. We can split this thing up. We can divide it up
however we want to do and if that's something that Council wants us to look into is a
play structure inside, absolutely, we can do that. We are looking at more of trying to get
more people there and more functional with the classroom space that we currently
need. We do know there is other -- like Wahooz has an indoor play structure and things
that that's heavily used. I have had my kids there, too. You know. So, an indoor play
structure is still not necessarily not off the table by any means. We are just trying to
figure out what best works for this facility and what our current needs are and this will
help relieve some of the pressure with our current needs when it comes to classrooms
that are oversized and/or -- or begging us for more space for that. But, yeah,
absolutely, we can definitely look into an indoor play structure.
Milam: Just a thought.
White: Yeah.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So -- and I understand fully that we need classroom space, so I like the -- the
idea of being able to, you know, use curtains and whatever. But really more courts? Do
we really need more courts? I mean we add more courts and, then, we are like we
need more courts and build another one, and it takes up a lot of space for basketball.
White: Sure.
Milam: I mean more than what you could use that space for and have three or four
classes going on at the same time.
White: Yeah. And our original plan was classrooms, because we need it, you know,
but, then, we saw that the dollar figures would -- and even if we put classrooms in there
-- say we did a renovation of the restrooms and classrooms, that's about one point -- a
little over 1.7 million dollars. We are still not sure when we are going to have that
money for that classroom space. Just kind of -- just like I said, relieve the pressure. We
want to put some kind of divider curtain, so we can try to structure different classes and
different programs all at the same time. Obviously, it's a program and a coordinated
issue when it comes to sound. You can't have a yoga class as long as Zuma is going;
right? So, you got to kind of think of those types of things and programming that without
the walls and actual rooftops on the classrooms and things. But when it comes to that
more courts, it's just more -- it gives us more options when it comes to multi-purpose
areas. If we just put curtains there will more flooring, we could program it. I do know
that if we were -- it's just kind of a scheduling thing in my head, because I schedule the
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building quite a bit and it's more of a dominos in place almost ready to fall. Scheduling.
If we moved our current open gym program over to this court, it allows us to reserve it
and use it for more -- the current court, court one, for more reservations and/or adult
sports programs. That's the only reason why we did it, is to put court space on there
and that kind of shows also kind of the size we are talking about. I mean you can get
three pickleball courts, one full size volleyball court -- you can't get a full-size basketball
court, obviously, but it just gives us more options over there for multi-purpose use, if we
wanted to fill in open gym over here to reserve it or run a program over there, so --
Milam: Madam Mayor?
White: -- it gives us more options.
Milam: Okay. I just don't want to see this entire place just taken over by adults.
White: Sure.
Milam: And I guess that's the biggest problem that I have with that and you're doing the
scheduling, so you -- you know, you could make sure that it doesn't happen. So, I'm
just giving you my two cents, you know, we have a lot of kids programs as well that --
that are full and it's overflowing and that's why you need more classroom space. So, I
just don't want to see of it get pushed out just for open court use.
White: No. No. And that's a -- that's a great comment and we still want five
classrooms. We don't want to just -- you know, here this way -- we still want five
classrooms or more classroom space. This is just an -- I want to say intern, but it's
more of a -- this is what will help us relieve the stress now until we can come up with the
money either to build something here at a different location. But we still do need that
space for classrooms and things like that. My envision of this is to put a smaller
baseball court on there for youth potentially, work with our partners with, you know, AA
basketball and see what they need for small court and see if they want to use that court
for youth and things like that. But we do see a lot of -- we do envision seeing our dance
classes -- not all of them, but the majority of them go over their potentially. Different
dance classes, different Zumba classes, fitness classes and things like that. So, it's not
going to be -- or we don't feel like it's going to be just adults by any means, it's just more
of a multiple purpose use thing. I can tell you that our open gym program on Saturday
and Sunday is a biggest, heaviest night. Those are our family nights and we encourage
to bring their kids. I mean that's what the facility is for. Bring your kids down. Play
basketball. Shoot hoops. Throw a ball around. Do whatever you need to do in there in
an indoor space and those are our two biggest days right now. Sundays in particular
are our biggest open gym days. The main reason why -- if I had to schedule this right
now, if this is the way it was, Monday through Thursday this would be my open gym,
because those are the smaller days. Middle of week. People are not about as much.
But Friday, Saturday, Sunday, when people are about, I have two or three courts
available for open gym in the hardwood floor area, the big gym area, so we can get
more kids in there and more people in there, more -- get their wiggles out, run around,
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those types of things. So, in this multi-purpose area, too, with the flooring, we can -- we
can look into tumbling classes for kids. You know, different youth activities. We can
have mommy and me classes. A lot of space to run around in a gym area. So, we
definitely want to look into those programs and program at this, not just sports, but we
want to have that flexibility to have that option. Good question. Thank you.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor, Garrett, I just want to say kudos to you guys being
flexible and kind of seeing what the community needs and, then, coming up with a new
proposal and love the focus on youth, but just ran into some pickle ballers about two
weeks ago, ten days ago, and they are thrilled at the prospect of more indoor space and
that's focusing on our seniors. So, I think you're kind of hitting the spectrum with it. So,
great job.
White: Thank you. Pickle ballers are -- there is a lot of them.
De Weerd: They are rabbits. They are multiplying.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I'm a Wednesday evening pickleball --
White: Are you?
Borton: -- player, so --
White: Good. I mean Jake Garro will go down there every once in a while on
Wednesday and --
Borton: It's very intense.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: How much did you say this option cost?
White: This option -- we are still in -- we are still talking about the cost in there, but we
are talking with -- Well, Kreizenbeck, CM Company, as well as with the inside architect,
they still say this should fit into our current budget. So, that's one reason why we are
like, you know, we could -- we can -- we feel like that's why we started the proposals,
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we felt like it could -- we could get the ball rolling on this pretty quick, so that when the Y
moves out on June 1st, is what they are talking about -- their lease ends up June 1st,
they are having a grand opening potentially on May 25th, we need to start programming
that space now, so it's just not just dead space. So, we want to start potentially doing --
our timeline would be -- not to rush through this, we want to take our time, meet
internally, talk to different people, see what really -- what is the best fit. You know, that's
one reason why we are coming here tonight is I talk to you guys about this. We don't
want to feel rushed into this, but we have the opportunity to potentially start this -- start
some kind of renovation June 1st, so that we can get that place functional sooner than
we can, so it's not just sitting there dead space. And the summer is really the best time
to do that. Good question.
De Weerd: Any other comments? Questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Garrett, can you remind me the dollars that we set aside in last year's budget
session for this building was to take care of, if I remember correctly, what we viewed
were anticipated repairs to the court, to the structure of the building, et cetera. I don't
recall and I -- again, we talked a lot during those meetings. I don't recall a lot of
discussion about retrofitting space. So, was that something that we contemplated and
I'm just not recalling or has this been a change in direction from the department? Help
me -- help me better understand where some of this is coming from, because to me it
just feels a little foreign.
White: Sure. Sure. So, we have talked about classroom space in Home Court for -- as
far as I can remember and talking about funds and trying to get when the Y moves out
how much money are we going to need to renovate Bay Five into classroom spaces
and what is -- how many classrooms can we fit in there and it started with just three
classrooms. Hey, we can fit three classrooms in here and we got money to do that, you
know, somewhere between 500,000 or 50,000 is what we thought three years ago when
we started talking about these renovations and, potentially, purchasing the building. In
doing that nothing's really changed in the fact of -- now we need five classrooms now.
Now, we need to upgrade stuff, we need to fill space that way and that's one reason
why we went with three -- the three options, you know, three classrooms, maybe three
classrooms for growth and we build a second story in the future or is the five space. I
know that some of our commissioners felt that -- the roof ceiling goes from 27 feet to 33
feet. So, there is a lot of dead space up there. If you're going to do a one story, you're
in one -- one side, you're leaving in a lot of air up there and/or a lot of space just kind of
unused. So, the building is tall enough to fit two stories, that's one reason why
commission recommended that we kind of -- hey, let's look at a two story option, so we
are not wasting space in that area, because in the future we may need a five story
facility -- or two story facility with five classrooms. So, again, I get back to -- to your
question. It's always been kind of talked about what we wanted to do and we had the
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money to carry forth this year for building improvements and building renovations.
That's why we have the 634,000 dollars left.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: And just because you asked for it -- and, Garrett, I hate being a wet blanket
on some of this stuff, but I feel that I need to be. When the department came to Council
to talk about us purchasing this building, that the piece that resonated with me when we
were timing it, this is going to meet our needs. This is everything that we need. And so
it's hard when I see that we have spent four and a half million dollars to acquire a
building and the YMCA hasn't even moved out yet and we are being talked about we
need to spend maybe two and a half million dollars to build a second story building.
Three million dollars. That's really hard to swallow and it gets -- while I don't fault
anyone in the department, it is frustrating to feel like we were told that a purchase that
we were making for the benefit of our community, because it was going to meet our
needs, less than a year later we are being told it doesn't meet our needs and now we
need to spend more money and if -- if we have 600,000 dollars, that was unspent, just
my perspective is that I would rather see that money going into developing our south
park or our new regional park, then, allocate dollars to add a second story or to build out
classrooms, because that's different than what was initially presented to us. It's just my
personal feedback, because you asked -- a lot of this is just surprising to be hearing
about this for me.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Maybe I could jump in here, because I was the liaison to parks when
most of this conversation was going on and it probably wasn't as prevalent as the
purchase, but it's always been discussed that we knew that that fifth bay was going to
have to be built out, because the Y is taking all their equipment. So, the discussion has
been ongoing. It was just never -- it was more bounced around, as well as money set
aside for it, because I think the other money that was set aside to refinish the floor and
everything, that has been used; correct?
White: Correct.
Little Roberts: Okay. But, yeah, we have just always thrown ideas around and just
didn't know what -- what we would come up with.
De Weerd: Yeah. I think that as Mrs. Little Roberts said -- noted, this has been a topic
of discussion, that's why you remembered there was an indoor playground or birthday
party place or something like that. So, this is the first chance we had to kind of own it or
reside in it before you could really start envisioning what could go on in that bay and
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they have been working for some time trying to put some costs together and when they
got the initial costs back they, too, were shocked and had big time sticker shock and,
then, they needed to research what are some of the other options, which is what Garrett
is bringing to you today. So, it took a lot -- it took more time because of the price that it
came back at and said, okay, how can we look at this a little bit different and -- but still
put that space into play and you already have some of the users of that public court time
giving them lots of suggestions on what they should be doing. So, they have had a lot
of input and getting some of that pressure as well. So, I think parks is really looking for
any feedback. It is listed as an update, but getting some sense of direction would be
helpful in trying to know how best to move forward.
Milam: Madam Mayor?
De Weerd: Mrs. Little Roberts -- oh, Mrs. Milam.
Milam: Mrs. Little Milam. I know this isn't on the table, but I still think you should just
buy that equipment from the Y and leave it in --
De Weerd: No, we don't want to get in the gym business.
Palmer: Madam Mayor?
De Weerd: Yes, Mr. Palmer.
Palmer: Little Palmer. I say --
De Weerd: Little Palmer.
Palmer: -- thank you for the information. Use the space however you see fit as it is for
now.
De Weerd: I think maybe if you need to kind of stew over it and kind of give it some
thought, certainly Garrett can come back next week after you have had some -- a
chance to kind of get it processed.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor. Garrett, just curious. Once that equipment goes out
what's that floor going to be like? Is it going to be usable or will it just need to sit there
until something can be done with the floor?
White: Great question. And I have actually been looking at that floor the best I can.
Right now there is a lot of equipment on there, obviously, as you can see. So, where
old equipment was you can tell that the floor is either dented or the corner -- these are
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two-by-two blue squares, rubber squares, that are basically glued together -- pieced
together. You can see some of the flooring is dented from where weights have been or
where a machine has set for a long time, things like that. Others were where weights
have been dropped just wear and tear, but there is going to be some floor repairs
regardless if we leave it the way it is. Going to my last slide, so that side right there,
that actually kind of shows the dumbbells there to the left you can see that. If I can
zoom in there. There is a different rubberized floor in there. So, it's more of -- and they
are having issues right now, because that's where the dumbbells were and people
dropped those dumbbells and a lot of wear and tear right there and that starts to blister
up a little bit. So, we would want to replace some of that flooring, repair a lot for the
flooring that's there and look and see what flooring we have to repair, if any. But that is
definitely on the table of, hey, can we use the existing flooring if we were to have class -
- dance class in there is that something that, you know, people that dance -- I don't
know if Colin is a -- in that one, but people that dance like that floor or not. People that
play -- if we had pickleball over there, is that from the ball -- I know there is some dents
in the floor, the ball is going to ricochet off and go other places. So, we will want to look
at all the stuff. Ball bounce return. Does it give or not and people's ankles, knees and
hips are hurt if you play on concrete realistically. So, we want to factor all of that stuff in
there, but the reality of it is we do know there is going to be some floor repairs on there.
Little Roberts: Great. Thank you.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Garrett, I think it's absolutely appropriate to be making floor repairs in that
space and take care of things that are damaged. I don't know if you're proposing floor
-- floor replacement -- that's something that I maybe get a little uneasy on. Again,
because you're looking for feedback, I have to echo Council Member Palmer's
comments. Use this space to the best of your ability as is for now is my two cents.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Garrett, can you remind us what -- if -- if there is existing budgeted funds of 670
odd thousand dollars, what was the substance of the budget request that created that
funding? Was it for Bay Five in particular?
Garrett: To my understanding it was Bay Five improvements in particular. And I would
have to go back and look exactly what it was for, but to my understanding it is Bay Five
improvements.
Borton: Madam Mayor. That would be helpful analysis. I can't imagine what else it
would have been if there has already been money expended to do the repairs on the
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floor and the other capital improvements if that's what was contemplated and we funded
it to do that. I guess the second question is there anything about this modified proposal
that precludes you at a future date from pivoting to one of the other expansions? Three
years, 15 years down the road, and creating the first floor option or the two floor options.
White: If I'm hearing you right, if you pick this path are you forever foregoing --
Garrett: I would say it kind of depends on what we -- what we do with the flooring, what
we do with the office and the structure there, but I don't see us doing that. If we end up
doing the flooring, painted some lines down, added some hoops and stuff like that, then,
it depends on how we structure it and how we design it. We could always come back
and do this here. You know, we look at it as do we want to throw money into this now. I
think that's kind of what Mr. Cavener was saying and, then, have to replace it three
years in a row. I think to answer your question, it -- we could design it to where we
could do that if need be. The reality of it is we are looking at it as, you know, do we
develop this, kind of make use of classroom space as well, but in the future with the
population still growing, are we going to need a second facility -- a second site
somewhere else. Is that our opportunity to explore that option at that -- at that time, too.
Milam: Madam Mayor? Oh, sorry.
Borton: Thanks.
De Weerd: Mrs. Milam.
Milam: I have so many thoughts right now. So, first of all, what you just said, more
space, I would rather spend 3,000 dollars on a different space, probably, than -- to me
five classrooms is -- that's an outrageous amount of money for five classrooms. So, I
can't even -- am close to getting on board with that. This space -- I think it's very usable
and -- and the flooring looks great and I'm surprised that you haven't spoken with
any dance instructors yet and been doing all this research to find out, you know, what
would this work for, what kind of things can we do here. Just because the money is
sitting there doesn't mean that we have to go right out and spend it. It doesn't have to
be fancy and perfect. This is a nice facility. It's a nice floor. It can use some repairs. I
think it could use -- there is a lot of things that could be used on it the way that it is, with
some -- you know, you do what you need to do to make -- separate the spaces or
whatever. I think for us to make a decision -- at least for me personally -- I can only
speak for myself -- it would be really helpful if you came back with a more specific scope
of work, with priorities, maybe, and pricing and I know that creates extra work for you,
but if you said, okay, well, this is what the plan was, this is our 650,000 dollars and this
is how much of it was floors, this is the office, you know, this is -- I know you don't have
all those prices yet and so that's going to make this difficult, but that might make it
easier for me to say, okay, this needs done and this needs done and these are your
priorities, but this and this and this 400,000 doesn't need done. You know what I mean?
And I'm not saying exactly how it is. It needs something, but I don't think that it
necessarily needs close to a million dollars' worth of work or --
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White: A lot of it -- sorry.
Milam: No. That's --
White: A lot of the -- some of the dollar amounts in those figures were the restroom
area in particular. To make those I guess up to date, up to code, up to -- and right now
we don't have the plan, which means we -- we need to do something in there for that
facility. A lot of those costs -- I would say almost two-thirds of those cost was the
restrooms, not for the full cost, but a lot of that money was for the restrooms,
renovations on that to make them ADA compliant, as well as bring them up to code.
Right now you walk in there with three people in the men's room, it's crowded, you
know, and that's just with the current layout is the way it is. It just doesn't flow very well.
Obviously, the women's very similar. So, we know that there needs to be some kind of
renovation done with the restrooms. Some of those costs will be with the restrooms.
Just in the phase one we are proposing, I can come back with those costs on what
those were, kind of get better pricing for you, kind of a breakdown here.
Milam: Madam Mayor? I guess it -- that would be great and for some reason I was
thinking the restrooms were in the next year or two.
Garrett: Well, we talked about updates, too, would be to restrooms and things because
of the scheduled facility and the time to do it and the -- the lead time up to getting the
ceilings done, can actually be in there, the design and things like that.
Cavener: Madam Mayor? Oh, sorry, Joe.
De Weerd: Mr. Cavener.
Cavener: Garrett, to that point, if we don't think that our bathroom is ADA compliant, I
think that needs to be a priority and so if you haven't gone to Kreizenbeck in there to tell
us if it is or if it isn't or if you're saying it is ADA compliant, I think that's a very important
piece that we need to address right away before anything else, in my opinion.
Bernt: Madam Mayor?
De Weerd: Mer. Bernt.
Bernt: The Mayor just mentioned something that I think is -- was very valid. I think it
might help before we have this discussion for this body -- not maybe officially, maybe to
stop by to take a look at the facility, just maybe that fifth bay, just to see what it looks
like, to be familiar with it. I think it would be easier to have a discussion about what that
-- you know, about what needs to get done and what doesn't need to be done, if you
have just taken a glance at it and familiar with it. We don't need to take a tour over
there by any means, but if you're just driving around, stop by, glance, take a look at it.
Meridian City Council
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De Weerd: Do a walk through. Okay. So, we will put this back at a future agenda and
also Councilman Borton and I can talk about on Friday after looking at the agendas and
after you have had a chance to kind of circle around with Colin and -- and -- and Steve.
Garrett: Okay. Well, thank you very much.
D. Public Works: Budget Amendment Not-to-Exceed $108,987.00
for SCADA System Administrator
De Weerd: Thank you, Garrett. Okay. Item 11-D is under our Public Works
Department.
Bolthouse: Madam Mayor, Members of the Council. Did anybody else see an eerie
coincidence of that carrot figure and a water asset? We call it the tower? To me I
thought it was a dead ringer for the water tower, so --
De Weerd: It is not.
Bolthouse: Oh, maybe not. Okay. I guess that's just a Public Works perspective on
that. Thanks for your time this evening. I know it's running long.
De Weerd: Although Councilman Palmer had this really nice visual of that water tower
and what it could look like.
Bolthouse: Like a carrot?
De Weerd: No.
Bolthouse: Oh.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: This would be --
De Weerd: You opened the can.
Bolthouse: I know.
Palmer: You and Tom might be -- well, old Tom might be the only ones that I ever
discussed it with officially.
Bolthouse: I remember that one.
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March 20, 2018
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Palmer: The idea was to paint it white next time we need to paint it and put the new
version of the logo up there. For future council meeting topic.
Bolthouse: Future reference. Well, I am before you at this late hour of the evening to
request consideration for a budget amendment for this year. So, you should have that
in front of you. You have got a memo that I think does a nice job of describing it, so I
did not come prepared with 30 or 40 slides to talk about too much detail, but we do have
a couple of drivers that are pressing us this direction. One is that we have had a recent
resignation by our single resource that's been involved in the evolution of our SCADA
processes and our utility operations and with that went a lot of resident knowledge and,
secondly, we have been doing a lot of effort in the last couple of years, as we have
watched this program grow and as late as last fall we were designing for an improved
organization to manage this aspect in our operations and have been planning for a
position in the FY-19 budget to help us guide this -- this effort. This is the six and a half
million dollars invested in the last five years in this effort and we are spending significant
dollars on outside consulting resources, because we don't have the expertise in house.
So, this request is to just advance what we were hoping to get approval for in the FY-19
process, try to bring this in at the same time that we are back filling our instrument
technician position and get ourselves better organized. We do anticipate that we will
have a significant part of this additional salary offset by some savings, you know, from
the consulting dollars that we are spending today. So, I would like to tell you it's -- it
could be merely a complete offset, but we are -- our initial commitment is at least 50
percent of that salary will be offset by the consulting dollars that we are spending today.
So, with that I will be glad to stand for some questions.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So, 108,000 dollars. That's for -- that's for a half a year salary?
Bolthouse: No. That's a fully loaded annual and that does include one-time expenses
like a computer and those kinds of things.
Milam: Because there is really about a half a year left. Yeah. I think in the memo we
identified five months' worth of salary and, quite honestly, I don't know if we can get
somebody hired in time to even leverage that.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Dale, if I understand correctly, the position's posted, you're out trying to
recruit the candidate with the presumption that Council would maybe approve this and if
Council, for whatever reason, didn't, then, we would just take back the posting and
wouldn't actually offer the position until Council has approved the budget amendment.
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Bolthouse: That's correct, Madam Mayor, Councilman Cavener. We were hopefully not
too pretentious, but we know that this is going to be a pretty challenging hire. We had
already gone through all of the processes in developing the job, having the job
description reviewed by HR, slotted for salary, all that thing in anticipation of our FY-19
budget recommendation. So, we were down that path, we thought we would just go
ahead and get it posted and do some initial recruiting and see if we could get any
activity.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I don't know if anyone else has any other comments, but, if not, I'm going to
make a motion, actually, that we would continue this item to next week and, Madam
Mayor, if I can I will explain kind of my thoughts on that. This is a six figure budget
amendment. I think it's important -- anytime that we have our budget hearing to spend
the taxpayers' dollars we give them an opportunity to comment on that. This would
provide an opportunity for the public to provide any written communication to us, to
come before our City Council meeting and share any perspective that they have before
we make our decision. I don't anticipate any feedback, but I think it's important that we
do that to the public. In addition, it doesn't get in the way of the department's ability
continue to move forward in the recruitment process.
Palmer: Second.
De Weerd: I have a motion and a second. I didn't know that was a motion, so --
Cavener: It was. I think I said that I would --
De Weerd: Okay. It is posted on an agenda. This is -- this is pretty much very public.
It was not added at the last minute. It seems this is a process we have never
contemplated. If we want to change a policy, we can look at that, but I guess I'm not
understanding why having it on a posted agenda is -- is not sufficient?
Palmer: Madam Mayor?
De Weerd: Because it is in the packet. Yes, Mr. Palmer.
Palmer: Madam Mayor, it's something that we -- I think we definitely have contemplated
it. You know, we had the issue with the budget amendment for the vacuum truck that
we denied and there was -- I made mention many, many times about a new kind of
policy that I would like to have discussed with regard to budget amendments. I didn't
see that there was much interest in changing the policy with it, but I definitely think it's
important if we are going to have a budget amendment that uses new funds, especially
bigger ones, that there be a public hearing or at least a presentation and, then, a week
Meridian City Council
March 20, 2018
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later come back. That was kind of the major point that I had made with that is have a
presentation, make it so that we have been informed, we have a week to chew on it, as
well as an opportunity for the public, should they have viewed this, to see the
information and comment if they want. If they don't, happy to approve.
Cavener: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor? Dale, is there anyone in the pipeline and that you're
considering at this point offering the position to that a week would create --
Bolthouse: No.
Little Roberts: -- any harm in that?
Bolthouse: No, Madam Mayor, Council Member Roberts, there is not anyone in the
pipeline. We just barely got the position posted, so --
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: One of the things that we think we could have done better in the last several
years is to reduce the number of budget amendments quite a bit, quite frankly. So, they
are very rare by design and it's half a dozen a year, that's quite a bit. Barring
circumstances where there may be a presentation would -- would explain it, but a
circumstance where a budget amendment needs to be approved and immediately acted
upon to create funding to do something, we can understand that situation and maybe
even try to account for it in advance, but in light of the -- not being jeopardized by a
delay and if nobody shows up and provides any information and it doesn't change, I
don't see any downside in altering the policy to allow for that, you know, doing it a little
bit different, but different may be better.
Bolthouse: Madam Mayor, Councilman Borton, I will tell you that we are vulnerable and
anxious to move forward and that is why we have taken the steps we have taken, so I
can't tell you that a week would modify our process that we have in progress.
Borton: Madam Mayor? To that point when I hear this presentation, Dale, it's
something that -- it makes sense, it's advancing an expense in this situation that you
were going to incur perhaps six months down the road and you're pivoting to address
circumstances you didn't -- and weren't able to plan for. So, it all makes sense. I'm
supportive of the amendment, but I'm also supportive of you plowing forward, preparing
to fill the position, and still having an opportunity to allow us to chew on it and if the
public has comment that is valuable, then, so be it.
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Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I -- I don't have a problem with public input, but it was on the agenda tonight and
it will end up being less than 100,000 dollars when we save money on -- over early
spending and this is for somebody who -- it's for an employee who is going to protect
millions of dollars of our assets, it's more of a benefit than an expenditure. So, I just
don't really see the point. I will go along with whatever, because I don't feel -- you
know, I don't feel like it's going to -- well, I guess -- I don't think it's going to make -- it's
not going to hinder the process. It's not going to make a huge difference. If it was,
then, I would be having a different conversation right now. But I don't really get -- I just
don't really get it and I think we should approve it and let them move on, but -- if
everybody else feels differently --
De Weerd: Well -- and we are changing a process on the fly. I think if Council wants to
have a process -- I guess I have not heard a request for us to -- to revamp how we -- we
do our budget amendments. Otherwise, that would be on the growing list to schedule.
But, you know, again, we follow a process and generally, if we are going to change it,
we do that moving forward, not in the midst of one. But we do have a motion on the
table and is there any further discussion?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: I don't know how much I can say, but this was not the first that we have
heard of this. So, I guess I am a little bit puzzled why we didn't have this discussion
when it was discussed originally and be more prepared if we were going to hold you up.
I would also rather see it just go through.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: An idea that might address it and I'm -- quite frankly, I'm comfortable either way
with this, because this is -- I support the amendment, but one commitment would be to
-- and this doesn't take a lot to -- to craft a policy for our Council to consider that when
budget amendments come forward and so our department directors are aware of a
process, if we are going to change something that says when a budget amendment
comes forward we are going to receive the information, hear from the director, table the
decision for one week and make a decision in a week and apply that universally to
budget amendments and not do it on the fly. That can be brought back really quick to
address Councilman Cavener's concerns.
Milam: Madam Mayor?
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Cavener: Madam Mayor?
Milam: I'm sorry.
De Weerd: Mrs. Milam.
Milam: I just wanted to add to that, though. We need to have some kind of an
emergency clause in that. We need to have some leeway, you know, for when we
need something done right this second, which I know --
De Weerd: Mr. Cavener.
Cavener: And, Madam Mayor, I think to speak to Councilman Little Roberts' question to
provide clarity to the Council, I'm the Public Works liaison. Dale and I have had a
conversation about this amendment a number of weeks ago. I shared with him my
philosophy and that I -- to Council Member Borton's point, I'm supportive of the
amendment, but I also believe that there is a way we can maybe improve our process
and shared that with him, which is why I asked Mr. Bolthouse the question about if there
-- if this would impede their process whatsoever. It doesn't sound like it would. This is
not an emergency situation. This is an opportunity I think for us to improve how we
operate without getting in the way of the progress that the department is trying to make.
So, with that I'm happy to vote.
De Weerd: You're what?
Cavener: Happy to vote.
De Weerd: Okay. I don't think we need a roll call. All those in favor say aye? Those
opposed say nay. Okay. What did you say?
Palmer: Aye.
De Weerd: So, two nays and four ayes.
MOTION CARRIED: FOUR AYES. TWO AYES.
De Weerd: We will change our process in the middle and put it out for public hearing
next week.
Bolthouse: Good. We will see you next week.
E. Council: Commission and Board Updates
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De Weerd: Thank you. Thanks for waiting until 10:00 o'clock. Okay. Next up is
Council commission and board updates. I think we started that direction last time. We
will start this direction this time.
Cavener: Thank you, Madam Mayor. And I'm very fortunate that the bulk of my update
we covered at our workshop with the update from VRT, with the Valley Connect 2.0
plan. So, we had I think a good presentation. I believe the window for public comment
has closed. Just to provide some additional perspective, I'm on the VRT executive and
general board, so I attend both general and executive board meetings. We have a new
member to the executive committee newly elected Mayor Kling has joined that board
and I think has become a strong representative for Nampa and all of Canyon county. I
also sit on the transportation committee. Transpiration commission. Last -- in our last
meeting we had a presentation from LimeBike, which is a dockless bike share company.
So, they place bikes throughout a region and you swipe your credit card to rent the bike
or they have electric scooters for a predetermined amount of time. I believe LimeBike is
looking to make a full presentation to our Council I think either next week or two weeks.
So, I will reserve my comments for that, but it's a unique business model, though it does
sometimes run parallel along the Boise bike -- or the Boise Bike Share. That is a
program operated by VRT and funded through the city of Boise. So, more information
to follow on that next week.
De Weerd: Okay. Ms. Milam.
Milam: Well, tomorrow the Arts Commission has a special meeting to talk about the
mural at Zamzow's building and no news from SWAC this week, because our meeting is
next week. You know, it's all about recycling in SWAC right now and HR, Legal,
working on budget stuff and they are staying busy.
De Weerd: Thank you. Mr. Bernt.
Bernt: Really the only thing with the Parks and Rec Department, Five Mile Creek
Pathway Segment H2 ribbon cutting is coming up on April 4th and afterwards there will
be a -- everyone is invited to participate in a bike tour after the fact, different pathways
and such. Be cool if some members of Council were able to dust off the old bike and
come out and participate. Just a little update on the south Meridian regional park
naming process. As of a couple of weeks ago there were over 200 responses in regard
to the new name that we are proposing the public get involved with and this is a couple
of weeks ago, I'm sure it's even -- it's even more. They are really -- I asked Steve if
there was -- I don't know if you guys do this or not -- everybody knew this or not, but
there is also -- we decided to put like other section on there that was -- you did? And so
I did ask him if there was some interesting things that were -- that were recommended
or some serious recommendations. There was a serious name that I thought was
awesome that was recommended and so we will talk maybe when the time comes -- no.
No. No. No. It was a serious -- like I said, it was a serious one that I thought would be
a viable option, honestly, as a name for the park. I was actually quite amazed that we
didn't even think about it, so I think -- what? We can talk about it when the time comes.
Meridian City Council
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I don't know if we need to talk about that on the public record, but I thought it was
interesting. So, I don't know what that number is now. Do you have an idea, Colin? I'm
sure it's way more than that. So, a lot of responses coming from the community in
regard of the south Meridian park. Other than that I was going to talk about Garrett's
presentation, but he covered that and, you know, Colin did a great job discussing what
he was involved with as well, so I will stand for any questions.
De Weerd: Okay. Thank you. Mr. Palmer.
Palmer: Madam Mayor. The rural fire district -- and his name is escaping me at the
moment. Chief, maybe you could fill us in on who is retiring and the --
Niemeyer: Commissioner Claire Bowman.
Palmer: But I understand that there is some people interested -- or at least one.
Niemeyer: We have competition for the vacant seat.
De Weerd: No way.
Niemeyer: Yes, way.
De Weerd: Wow.
Palmer: So, that's the update. Thanks, Chief.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: We have -- the Ada County Emergency Management Board meeting was
earlier this week and it was, thankfully, uneventful. We don't have crises like last year.
The two items that were covered -- and it was pretty impressive to hear their discussion.
Doug Hartman addressed their virtual joint information center and they recently used it
in coordinating the student walkout and protests that were happening and are -- have
happened and there is a couple more coming forward, at least throughout the nation
and how they coordinate the communication with the school districts and the SROs to
ensure that -- that they are able to safely monitor and assess what's taking place. They
can do that physically and in a shared location and they also do it virtually and they
track the virtual communications for these efforts. So, that was really impressive and
they had great success in monitoring a successful, peaceful student walkout here in
town. So, they have that up and running for a future crises, to enable swift
communications. And, then, they also spoke about the snowpack -- reservoir
snowpack. Big pivot. And that was somewhat interesting. So, to cut to the chase, the
snowpack is like 85 percent -- or the reservoir capacity is already to 85 percent, very
full, but they are manageable. The snow pack is not like last year. So, it was one of
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those examples of how well they planned behind the scenes and coordinate with all of
the available public safety resources to be ahead of the curve. So, it was impressive to
watch them discuss the preparation for that. But no -- no imminent crises, which is also
nice to hear. So, impressive -- impressive group.
De Weerd: Mr. Borton, did you have anything from the Alumbaugh House? Did you go
to that?
Borton: The meeting was canceled.
De Weerd: Oh, that's right. Thank you. Ms. Little Roberts.
Little Roberts: Madam Mayor. With the Air Quality Board we thought that Bill 470 was
just going to kind of die a natural death, but I heard that it moved today, but I didn't get
any details and when I pulled it up they don't have any -- that it's apparently gone back
to committee. But I don't know the status of that and that's the one that will set a date of
2007 to any car manufactured since then would not have to get tested and so we are
hoping that that is not what happens. That could create all kinds of problems. So, I
apologize for not having more of an update, but, hopefully, they are more focused on
finishing the session and, then, for Historical Preservation Commission, if -- hopefully
everyone had a chance to tour with Lila. If not, please, make an arrangement and do
that. It's really interesting to see what we have stored here and in the basement and
just the fact that she herself is just so amazing and such a treasure for us right there
and the Mayor also working on a logo for the commission. So, more with that to come.
De Weerd: Very good.
Little Roberts: Thank you.
Cavener: Madam Mayor?
De Weerd: Yes, Mr. Cavener.
Cavener: I don't mean to interrupt your update, but I just wanted to comment on the
Council Member Little Roberts update about a tour with Lila. I was unable to attend and
am going to be scheduling something with her. So, if you are interested in doing that as
well and want to come along with me, shoot me a line of we will coordinate our
schedules and Lila is very willing to work with what works for our calendars.
De Weerd: A lot of interesting artifacts and maps and very excited. MADC has their
drug task force or take back event at St. Luke's on 28th from 10:00 to 2:00. Good time
to get rid of your unused prescriptions and do it in a safe fashion. They are also getting
ready for the Idaho Conference on Alcohol and Drug Abuse that BSU in May. Certainly
on the AIC side, we have the initial meeting at the drug task force or a second meeting.
We already held our initial meeting and we just got permission from AIC to add to their
annual meeting two workshops, so we are getting ready to plan what those would be
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and use that opportunity to revise the drug task force. The chamber is putting on their
economic excellence breakfast this Thursday. It's on the economic impact of
healthcare. COMPASS. At the last COMPASS meeting they advanced Highway 16
and approved to the ITIP the funding for the six million dollars and they did move it up
on the priority list as well. At our next COMPASS meeting we anticipate new population
numbers that we will be around 106,000, an increase of over 8,000 people in
population. I guess the growth pressures are real. MDC. We just held our first joint
meeting. I think that Ashley brought up the Nine Mile Creek Flood Plain discussions
that are underway -- have been involving our Public Works Department and that they
are a great resource in helping out, but right now FEMA has stepped up and is helping
MDC with some of their flood mapping challenges. Harvest Transit has hit their biggest
month ever in February with 857 rides. They are averaging 3.15 rides per hour and that
is a 25 percent biggest month to date, up nearly 25 percent. Treasury Valley
Partnership is holding their strategic planning retreat on Friday and really focus on
growth and land development and at the last meeting spent a lot of time discussing the
residential recycling and what each of the communities are doing in response to some
of the -- the current changes. MYAC. You heard from -- Councilman Cavener was at
our meeting last night and got to hear an update from their DC a trip at NLC and some
of their -- their takeaways, which was a phenomenal report. So, I will be seeing if we
can bring that update to Council in the coming weeks. They have concluded their
participatory budgeting exercise and they have a recommendation that they are
furthering to vet. They did have their -- their vote, but they want to -- to huddle before
they come to Council and -- and I hope that we will get the presentation before I leave in
April. So, maybe at the next workshop. The bill and resolution that they sponsored this
year in the legislature with Representative Monks passed both the house and senate
unanimously. Great feat on that. They are waiting for the governor's signature. While
they couldn't be there when he officially signed it, they have -- they are considering a
ceremonial signing request and we hope that we will have that opportunity to share with
MYACers and they are very excited with that opportunity. Our Faith Ambassadors --
our last meeting was really focused on veteran's programs and how our faith community
can step up and support our veterans and the programs that support them and we will
be doing our stake president's bi-annual meeting this week. The EMS GPA next
meeting is April 26th. West Ada School District joint meeting is tomorrow at 5:00. Don't
forget that. And chief and I will be having a school safety discussion with a number of
folks. Councilman Borton is -- is included in that and so that will be next week. We
have Tom Baker's retirement. Want to make sure you are aware that that is at 2:00
o'clock on Thursday. Would love to have you there if at all possible and Walking Club is
-- we are in the midst of it, wild and crazy, and would love to have any of you come out
and walk with us if you have a chance. So, that is my report.
Cavener: Madam Mayor?
De Weerd: Yes.
Cavener: Where is Tom Baker's retirement being held? Here at City Hall or at the
police station? Where is the location?
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March 20, 2018
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De Weerd: I will tell you in just second. I grabbed it off my calendar, but I didn't write
down the location. It is at the police department public meeting room.
Cavener: Thank you.
Item 12: Ordinances
A. Ordinance No. 18-1766: (Designing Team - H-2017-0166)
An Ordinance of the City of Meridian granting the re-zone of a
parcel of land located in the SE ¼ of the NE ¼ of Section 7,
Township 3 North, Range 1 East, Boise Meridian, Ada County,
Idaho, as described in the attached Exhibit “A”;
Establishing and Determining the Land Use Zoning Classification of
Said Lands from R-15 (Medium High Density
Residential District) to O-T (Old Town) in the Meridian City Code;
Providing that Copies of this Ordinance Shall be Filed with the Ada
County Assessor, the Ada County Recorder, and the Idaho State Tax
Commission, as Required by Law; and Providing for a Summary of
the Ordinance; and Providing for a Waiver of the Reading
Rules; and Providing for An Effective Date.
De Weerd: Uh-huh. I know. I can't be there either. Okay. If there is nothing further,
we do have Ordinance 18-1766 under Item 12-A. I will ask Mr. Clerk to, please, read
this by title.
Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 18-1766, an
ordinance file number H-2017-0166, Designing Team, for the rezone of a parcel of land
being a portion of the SE ¼ of the NE ¼ of Section 7, Township 3 North, Range 1 East,
Boise meridian, City of Meridian, Ada County, Idaho. Establishing and determining the
land use zoning classification from R-15, medium high density residential zoning district,
to OT, Old Town zoning district in the Meridian City Code, providing that copies of this
ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and
the Idaho State Tax Commission, as required by law; and providing for a summary of
the ordinance; and providing for a waiver of the reading rules; and providing for an
effective date.
De Weerd: Thank you. You have heard this ordinance read by title. Is there anyone
who would like to hear it read in its entirety?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Ordinance No. 18-1766 with suspension of rules.
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March 20, 2018
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Little Roberts: Second.
De Weerd: I have a motion and a second to approve Item 12-A. If there is no
discussion, Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Item 13: Future Meeting Topics
De Weerd: Under Future Meeting Topics there are just two other things that I haven't
mentioned. The Meridian Police Employee Association fundraiser is March 22nd at
Chick-fil-A, for breakfast, lunch and/or dinner. You can have all three of your meals with
them. That supports our injured and fallen first responder fund and the 512 fund. So,
it's an extremely important fundraiser and it helps our first responders locally and
throughout the state in the time of need. So, come on out and support them. And our
Senior Advisory Board is working with the Police Department having our keys to safe
driving workshop on March 24th, this Saturday, from 10:00 to 2:00 and they do a really
nice job on that. So, if you have a chance drop by and -- and learn how to be a safer
driver.
Item 14: Executive Session per Idaho State Code 74-206(1)(j): To consider
labor contract matters authorized under section 67-2345A [74-
206A](1) (a) and (b), Idaho Code.
De Weerd: So, with that said, I would entertain a motion under our next item to adjourn
into Executive Session.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Move we go into Executive Session pursuant to Idaho State Code 74-206(1)(j),
(a) and (b) -- (j) and (b).
Little Roberts: Second.
De Weerd: I have a motion and a second. Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
Meridian City Council
March 20, 2018
Page 80 of 80
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (10:15 p.m. to 10:25 p.m.)
De Weerd: I would entertain a motion to come out of Executive Session.
Milam: So moved.
Borton: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
De Weerd: I would entertain a motion to adjourn.
Milam: So moved.
Borton: Second.
De Weerd: All in favor? All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 10:26 P.M.
O RE
ATTEST:—
C.
TTEST:_C. JAY COL
N FILE OF THESE PROCEEDINGS)/
Toe, &r -on DATE APPROVED
Council Pre&Je4
J O��jeD AUGt/STl
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CITUC ERK
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City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 5
Project/File Number:
Item Title: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum)
Meetinq Notes
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC FORUM SIGN -IN SHEET
Date: March 20, 2018
Prior to the commencement of the meeting a person wishing to address the Mayor and City
Council MUST sign in and limit their comments to the matter described below. Complaints
about individuals, city staff, business or private matters will not be allowed. Testimony or
comment on an active application or proposal that is or will be pending before Planning and
Zoning or City Council is strictly prohibited by Idaho law. Each speaker will have up to three
(3) minutes to address the Mayor and Council, but the chair may stop the speaker if the
matter does appear to violate guidelines, varies from the topic identified on this sign in
sheet or other provisions of law or policy.
Print Name jProvide Description of Discussion Topic
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 6A
Project/File Number:
Item Title: Proclamation
Rocky Mountain Boys Basketball State Champions Day
Meetinq Notes
The Office of the Mayor
P R O C L A M A T I O N
Whereas, being a Rocky Mountain basketball player is more than scoring points, making assists, grabbing
rebounds, stealing the ball and achieving a state title. It is training to build leadership, character,
confidence, teamwork and resilience – all traits needed to succeed on the court, in the classroom
and in the real world; and,
Whereas, for the 2017-2018 season, the Grizzlies’ entered the state championship with a 13-game winning
streak, but continued the basketball domination at the Championship Tournament by bringing
home the winning trophy; and,
Whereas, their strong desire to exhibit excellence in all they do, resulted in a 59-51 victory, in overtime, to
win the Idaho Class 5A Boys’ State Basketball Championship Tournament; and,
Whereas, capturing back-to-back basketball states title builds school spirit and allows these young men to
walk the halls of Rocky Mountain, the City, and the State knowing that they are now the team to
beat; and,
Whereas, the leadership, training and discipline of coaches Dane Roy, Jeff Davis and Matt Grooms helped all
team members; Jaden Hansen, Brayden Hamilton, Tyler O'Donnell, Straton Rogers, Cooper Frith,
Brock Denison, Garrett Hall, Payton Lamm, Briggs Ranstrom, Hunter Ranstrom, Jaren Torpey, and
Cam Harrop to focus their talents and passion to become a winning team, with each player making
valuable contributions to their victory;
Therefore, I, Mayor Tammy de Weerd, do proclaim March 20th, 2018 as
Rocky Mountain Boys’ Basketball State
Champions Day
in the City of Meridian and call upon the community to join me in congratulating the Grizzlies on their
remarkable athletic achievement and for representing Meridian so proudly in the state tournament.
Dated this 20th day of March, 2018 _________________________________________
Tammy de Weerd, Mayor
Joe Borton, City Council President
Luke Cavener, City Council Vice President
Anne Little Roberts, City Council
Genesis Milam, City Council
Ty, Palmer, City Council
Treg Bernt, City Council
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 7A
Project/File Number:
Item Title:
Approve Minutes of March 6, 2018 City Council Regular Meeting
Meetinq Notes
Meridian City Council
March 6, 2018
Page 99 of 99
did fail in committee due to some issues where there wasn't really a standard, where it
just said you could put it on your website in lieu of in the paper, but there was no
requirement of where on the website it was, how it could be accessed and so it failed on
that, but I think there is a real opportunity for that to pass next year and save us and
every other municipality in the state a ton of money by eliminating having to put it in the
paper, with some kind of a standard.
De Weerd: We will be one step ahead when it does pass. I know staff is working on a
web link and something on our landing page for the website, so that people can find
development applications easier and so it will meet the intent and will be plug and play
at that time.
Palmer: Awesome.
Item 11: Future Meeting Topics
De Weerd: Anything further? Okay. Very good. Well, the future meetings. We do
have an ACHD joint meeting coming up. MDC joint meeting next work session on March
13th at 6:00. Journey of Heroes public art dedication is March 15th at 4:00 o'clock at
Heroes Park and we are going to begin accepting city scholarship applications until April
6th. Anything further? If not I would entertain a motion to adjourn.
Milam: So moved.
Cavener: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 11:29 P.M.
(AUDIO REC NG -@N -R F THESE PROCEEDINGS)
3 1i���
MA Y DE WEERD DATE APPROVED
ATTEST: 'a �" "o
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City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 7B
Project/File Number:
Item Title:
Veranda Senior Living at Hill's Century Water Main Easement
Meeting Notes
Od
ADA COUNTY RECORDER Christopher D. Rich 2018-025353
BOISE IDAHO Pgs=8 HEATHER LUTHER 03/21/2018 04:56 PM
CITY OF MERIDIAN, IDAHO NO FEE
THIS INDENTURE. made this 28 day of Feb. 20 18 between Century Farm Development, LLC
the patties of the first part, and hereinafter called the GRANTORS, and the City of Meridian, Ada
County, Idaho, the party of the second part, and hereinafter called the GRANTEE;
WHEREAS, the GRANTORS desire to provide a water main right-of-way across the
premises and property hereinafter particularly bounded and described; and
WHEREAS, the water main is to be provided for through an underground pipeline to be
constructed by others; and
WHEREAS, it will be necessary to maintain, service and subsequently connect to said
pipeline from time to time by the GRANTEE;
NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS,
and other good and valuable consideration, the GRANTORS do hereby give, grant and
convey unto the GRANTEE the right-of-way for an easement over and across the following
described property:
The easement hereby granted is for the purpose of construction and operation of a water• line
and their allied facilities, together with their maintenance, repair, replacement and
subsequent connection at the convenience of the GRANTEE, with the free right of access to
such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE,
it's successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs.
, performing maintenance, replacements or subsequent connections
to the water mains, GRANTEE shall restore the area of the easement and adjacent property
to that existent prior to undertaking such procedures. However, GRANTEE shall not be
responsible for repairing, replacing or restoring anything placed within the area described in
this easement that was placed there in violation of this easement.
Water Main Easement VemcaMo6r-Uvirg REV. 08/15/16.doc
w t% cev" Fi�trvn
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of
the right-of-way and easement hereby granted shall become part of, or lie within the
boundaries of any public street, then, to such extent, such right-of-way and easement hereby
granted which lies within such boundary thereof or which is a part thereof, shall cease and
become null and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
lawful right to convey said casement, and that they will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
GRANTOR:
Century Farm Development, LLC
an Idaho limited liability company
By: Brighton Corporation, an Idaho corporation
Manager
By: W� f'r,
Blake R. Alder, President
By: KC Gardner Company, L.C.
Manager
By:
Name: J• il.�.�•o� h
Title: maw%er
Water Main Easement REV. 08/15/16.doc
A LW C"%Nrn
STATE OF IDAHO )
ss.
County of Ada �J )
On this 2�� day of CVIU� , in the year of 2018, before me a Notary
Public of said State, personally appeared BlAke R. Alder, known or identified to me to be the
President of Brighton Corporation, the Manager of Century Farm Development LLC, the company
that executed the instrument or the person who executed the instrument on behalf of said company,
and acknowledged to me that such company executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year in this certificate first above written. ,
AMANDA MCCURRY Notary Public foo daho
NOTARY PUBLIC My Commission expires T
STATE OF IDAHO
STATE OF
ss.
County of
On this � day of Wj/"tl
, in the year of 2018, before me a Notary Public
of said State, personally appeared�fcnown or identified to me to be the
MAM GL of ICC Gardner Company, anagerof Century Farm Development
LLC, the cot any that executed the instrument or the person who executed the instrument on behalf
of said company, and acknowledged to me that such company executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year in this certificate first above written.
LAURA MCIVER
Notary Public
State of Idaho
Water Main Easement
�+�l�Cenlu� Fafr m
G G�
Notar ublic for
My otnmission expires Iq jW?A7
REV. 08/15/I6.doc
GRANTEE: CITY OF MERIDIAN
Tammy de er , Mayor
Ast by dJay Coles, City Clerk
v ow
2 Oily of
(��ME ID )AK0
IDAHO
\% SEAL J)
Approved By City Council On: 31 k ! Com" U
STATE OF IDAHO, )
: ss
County of Ada )
Ap
On this 2-0 day of Haran , 20 before me, the undersigned, a Notary
Public in and for said State, personally appeared Tammy de Weerd and C.Jay Coles, known
to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who
executed the within instrument, and acknowledged to me that the City of Meridian executed
the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
•semgames*,.s
01viaLm
;•'TA.• '_. W� •. NOTARY PUBLIC FOR IDAH
Ry', . ; Residing at: '- 1 1 Lf�'.,t. taQ Tb
O
,'�Commission Expires: 3-Qg'a(i2la
6*60
Water Main Easement REV. 08/15/I6.(Ioc
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9233 WEST STATE STREET I BOISE, ID 83714 1 208.639.6939 1 FAX 208,639.6930
February 21, 2018
Veranda Senior Living at Century Farm
Project No. 17-098
Legal Description
City of Meridian Water Easement
EXHIBIT A
A parcel of land for a City of Meridian Water Easement situated in a portion of the Northeast 1/4 of the
Northwest 1/4 of Section 33, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada
County, Idaho, being more particularly described as follows:
Commencing at a found brass cap monument marking the North 1/4 corner of said Section 33, which
bears S89°15'22"E a distance of 2,660.61 feet from a found aluminum cap monument marking the
Northwest corner of said Section 33, thence following the northerly line of said Northeast 1/4 of the
Northwest 1/4, N89°15'22"W a distance of 608.71 feet;
Thence leaving said northerly line, S00°44'38"W a distance of 37.00 feet to the southerly right-of-way
line of East Amity Road and being POINT OF BEGINNING 1.
Thence S00°31'40"W a distance of 42.07 feet;
Thence S89°33'43"E a distance of 19.68 feet;
Thence N45°26'17"E a distance of 18.38feet;
Thence S89°33'43"E a distance of 46.83 feet;
Thence S44°33'43"E a distance of 20.14 feet;
Thence S89°33'43"E a distance of 142.72 feet;
Thence S00°26'17"W a distance of 20.00 feet to a point herein referred to as "POINT A";
Thence N89°3343"W a distance of 10.30 feet;
Thence S00°26'17"W a distance of 16.79 feet;
Thence N89°33'43"W a distance of 10.00 feet;
Thence N00°26'17"E a distance of 16.79 feet;
Thence N89°33'43"W a distance of 130.70 feet;
Thence N44'33'43"W a distance of 20.14 feet;
Thence N89°33'43"W a distance of 30.26 feet;
Thence S45`26'17"W a distance of 18.38 feet;
Thence N89°33'43"W a distance of 10.28 feet;
Thence S00°26'17"W a distance of 14.06 feet;
Thence N89°33'43"W a distance of 10.00 feet;
Thence N00°26'17"E a distance of 14.06 feet;
Thence N89°33'43"W a distance of 27.71 feet;
Thence N00°31'40"E a distance of 5.00 feet;
Thence N89°33'43"W a distance of 33.08 feet;
Thence N00°11'39"E a distance of 23.53 feet;
Thence S89°48'21"E a distance of 10.00 feet;
Thence S00°11'39"W a distance of 13.58 feet;
Thence S89°33'43"E a distance of 23.14feet;
Thence N00°31'40"E a distance of 47.18 feet to the southerly right-of-way line of East Amity Road;
ENGINEERS I SURVEYORS I PLANNERS
Thence following said southerly right-of-way line, S89°15'22"E a distance of 20.00 feet to POINT OF
BEGINNING 1.
Said parcel contains 6,972 square feet (0.160 Acres), more or less.
TOGETHER WITH:
Commencing at a point previously referred to as "POINT A", thence 500'26'17"W a distance of 256.66
feet to POINT OF BEGINNING 2.
Thence N89°15'22"W a distance of 11.58 feet;
Thence S45°44'38"W a distance of 18.03 feet;
Thence N89°37'11"W a distance of 211.85 feet;
Thence N67'15'32"W a distance of 27.15 feet;
Thence S22°44'28"W a distance of 10.00 feet;
Thence S67°15'32"E a distance of 29.13 feet;
Thence S89°37'11"E a distance of 217.93 feet;
Thence N45°44'38"E a distance of 18.00 feet;
Thence S89°15'22"E a distance of 7.49 feet
Thence N00°26'17"E a distance of 10.00 feet to POINT OF BEGINNING 2.
Said parcel contains 2,706 square feet (0.062 Acres), more or less.
Said description contains a total of 9,678 square feet (0.222 Acres), more or less, and is subject to all existing
easements and/or rights-of-way of record or implied.
Attached hereto is EXHIBIT B and by this reference is made a part hereof.
PAGE 12
FOUND ALUMINUM CAP E. AMITY RD POINT OF COMMENCEMENT
NW CORNER SECTION 33 FOUND BRASS CAP
BASIS OF BEARINGS N 1/4 CORNER SECTION 33�
29 28 _ - N89'15'22"W 2660.61'_ _ - _,A Zg
3 33 2051.90' � 608.71 - V- 33
500'44'38"W 0
L26 37.00' r-:
LO POINT OF BEGINNING 1 —�
2 �23� J �'h L4 �s I I
,- L24 r L2 S89 33 43„ E 142.72
0 �.L12 ��j 7M POINT POINT „A„
L19 L18 L14 N89'33'43"W 130.70' O
L17�L16�L15 J L7
L9 -LB
I I J
PROPOSED CITY OF MERIDIAN JLn
WATER MAIN EASEMENT PER PROPOSED
HILL'S CENTURY FARM COMMERCIAL SUBDIVISION No. 1 I II N
0` 30 60 120CENTURY FARM DEVELOPMENT, LLC w I II m
APN. S1133212340 v I I uQ.
Scale: 1"=60'
LO z a
N
LEGEND PL LANos i II u
10
FMARTIN L. HILL
AP—N. S1133212403
In IS
ENGINEERS. SURVEYORS. PLANNERS
9233 WESTSTATESTREET
BOISE, IDAHO 83714
PHONE (208) 639.6939
FAX (208) 639.6930
FOUND BRASS CAP c�\CENSF� G.p� I II
FOUND ALUMINUM CAP
CALCULATED POINT a 6 N
PARCEL BOUNDARY LINE 16662 o
0
SECTION LINE `P�. P �o V) I
EASEMENT LINE
EASEMENT AREA
�29
431
OF �0 IR
KCN%
91)
N89'37'11"W 211.85'
S89'37'1 1 "E 217.93'
POINT OF
BEGINNING 2
EXHIBIT B
VERANDA SENIOR LIVING AT CENTURY FARM
I I
IL -
I
L33
DATE: 02/21/2018
PROJECT: 17.098
SHEET: CITY OF MERIDIAN WATER EASEMENT
Z OF 1 A PORTION OF THE NE 1/4, NW 1/4, SEC. 33, T.3N., R.1E., B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO.
kin
- 1111114i'lilm
ENGINEERS. SURVEYORS. PLANNERS
9233 WEST STATE STREET
BOISE, IDAHO 83714
PHONE(208)639-6939
FAX(208)639.6930
DATE: 07/21/2018
PROJECT: 17.098
SHEET:
2OF2
LINE TABLE
LINE It
LENGTH
DIRECTION
L1
42.07
SD'31'40"W
L2
19.68
589'33'43"E
L3
18.38
N45'26'1 7"E
L4
46.83
S89'33'43"E
L5
20.14
S44'33'43"E
L6
20.00
SO'26'17"W
L7
10.30
N89'33'43"W
L8
16.79
SO'26'17"W
L9
10.00
N89'33'43"W
L10
16.79
NO'26'17"E
L11
20.14
N44'33'43"W
L12
30.26
N89'33'43"W
L13
18.38
S45'26'1 7'V
L14
10.28
N89'33'43"W
L15
14.06
SO'26'17"W
L16
10.00
N89'33'43"W
L17
14.06
NO'26'17"E
LINE TABLE
LINE It
LENGTH
DIRECTION
L18
27.71
N89'33'43"W
L19
5.00
NO'31'40"E
L20
33.08
N89'33'43"W
L21
23.53
NO'11'39"E
L22
10.00
S89'46'21 "E
L23
13.58
SO'11'39"W
L24
23.14
S89'33'43"E
L25
47.18
NO'31'40"E
L26
20.00
S89'1 5'22"E
L27
11.58
N89' 15'22"W
L28
18.03
S4544'38"W
L29
27.15
N67'15'32"W
L30
10.00
522'44'28"W
L31
29.13
S67'1 5'32"E
L32
18.00
N45'44'38"E
L33
7.49
S89'11 5'22"E
L34
10.00
NO'26'17"E
L ANO\
ENSF� GAG
N� Al
\FSC Y KF_N�i
EXHIBIT B
VERANDA SENIOR LIVING AT CENTURY FARM
CITY OF MERIDIAN WATER EASEMENT
A PORTION OF THE NE 1/4, NW 1/4, SEC. 33, T.3N., RAE., B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO.
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 7C
Project/File Number: H-2018-0019
Item Title: Hill's Century Farm Subdivision No. 9
Final Plat for Hill's Century Farm Subdivision No. 9 (H-2018-0019)
by Brighton Investments, LLC Located at 1/4 Mile South of East
Amity Road and 1/4 Mile East of South Eagle Road
Meetina Notes
Meridian City Council Meeting Agenda March 20, 2018 – Page 116 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 117 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 118 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 119 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 120 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 121 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 122 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 123 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 124 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 125 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 126 of 426
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 7D
Project/File Number: H-2018-0009
Item Title: Movado Greens No. 1
Final Order for Movado Greens No. 1 (H-2018-0009) by Movado
Development, LLC located South of E. Overland Road between
S. Topaz Way and S. Cloverdale Road
Meetina Notes
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR MOVADO GREENS SUBDISION NO.1 – FP H-2018-0009
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: MARCH 6, 2018
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF FIFTY FIVE (55)
SINGLE-FAMILY RESIDENTIAL
BUILDING LOTS AND FOUR (4)
COMMON LOTS ON 6.42 ACRES
OF LAND IN THE R-15 ZONING
DISTRICT FOR MOVADO GREENS
SUBDIVISION NO. 1
BY: JIM CONGER
APPLICANT
)
)
)
)
)
)
)
)
)
)
)
)
)
CASE NO. H-2018-0009
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on March 6, 2018 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING MOVADO GREENS SUBDIVISION No.
1, LOCATED IN THE NW1/4 OF THE NE1/4 OF SECTION 21, TOWNSHIP 3
NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA
COUNTY, IDAHO, 2018, HANDWRITTEN DATE: 01/26/2018, BY CARL
PORTER, PLS, SHEET 1 OF 3,” is conditionally approved subject to those
Meridian City Council Meeting Agenda March 20, 2018 – Page 128 of 426
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR MOVADO GREENS SUBDISION NO.1 – FP H-2018-0009
Page 2 of 3
conditions of Staff as set forth in the staff report to the Mayor and City Council
from the Planning and Development Services divisions of the Community
Development Department dated March 6, 2018, a true and correct copy of which
is attached hereto marked “Exhibit A” and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
Meridian City Council Meeting Agenda March 20, 2018 – Page 129 of 426
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the Z®-141 day of
MairGn , 2018.
Attest:
City Clerk
I AUGUST By:
'90 Tammy d&jerd
' Mayor, Ci of Meridian
SEPI' k1i
of
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City Attorney.
By: emyLum Dated: 3-ao 18
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR MOVADO GREENS SUBDISION NO.I — FP H-2018-0009
Page 3 of 3
Exhibit A
Movado Greens Subdivision No. 1 – FP H-2017-0104 1
STAFF REPORT
MEETING DATE: March 6, 2018
TO: Mayor and City Council
FROM: Josh Beach, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Movado Greens Subdivision No. 1 – FP (H-2018-0009)
I. APPLICATION SUMMARY
The applicant, Jim Conger, has applied for a final plat (FP) consisting of 55 building lots and 4
common lots on 6.42 acres of land in the R-15 zoning district for Movado Greens Subdivision No. 1.
II. STAFF RECOMMENDATION
Staff recommends approval of the Movado Greens Subdivision No. 1 final plat subject to the
conditions noted in Sections VI and VII below. These conditions shall be considered in full, unless
expressly modified or deleted by motion of the City Council.
III. PROPOSED MOTION
Approval
I move to approve File Number H-2018-0009 as presented in the staff report for the hearing date of
March 6, 2018, with the following modifications: (Add any proposed modifications.)
Denial
I move to deny File Number H-2018-0009, as presented during the hearing on March 6, 2018, for the
following reasons: (You should state specific reasons for denial.)
Continuance
I move to continue File Number H-2018-0009 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located on the south side of E. Overland Road between S. Topaz Way and S.
Cloverdale Road in the NE ¼ of Section 21, Township 3N., Range 1E.
B. Applicant:
Jim Conger
4824 W. Fairview Ave.
Boise, Idaho 83706
C. Owner:
Movado Development, LLC
4824 W. Fairview Ave.
Boise, Idaho 83706
D. Representative:
Meridian City Council Meeting Agenda March 20, 2018 – Page 131 of 426
Exhibit A
Movado Greens Subdivision No. 1 – FP H-2017-0104 2
Laren Bailey, Conger Management Group
4824 W. Fairview Ave.
Boise, Idaho 83706
V. STAFF ANALYSIS
The proposed final plat depicts 55 building lots and 4 common lots on 6.42 acres of land in the R-15
zoning district. The minimum property size in this phase is 3,232 square feet (s.f.) with an average
size of approximately 3,850 s.f.
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat (H-2017-0104) as required by UDC 11-6B-3D.2. The number of building lots and common lots
are the same in number. Therefore, Staff deems the final plat to be in substantial compliance with the
approved preliminary plat as required.
VI. SITE SPECIFIC CONDITIONS
1. Applicant shall meet all terms of the approved annexation, rezone, Development Agreement
#2018-012456, and preliminary plat (H-2017-0104) applications approved for this site.
2. The applicant shall obtain the City Engineer’s signature on the final plat within two years of the
City Engineer’s signature on the previous phase final plat in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat prepared by Sawtooth Land Surveying, LLC, stamped on 1/26/18 by Carl Porter,
shall be revised as follows:
a. Note #12: Include the recorded instrument number.
b. Note #14: Include a note that references the ACHD Temporary Turnaround easement and
instrument number.
5. The landscape plan prepared by Jensen Belts, dated 2/5/18, is approved as submitted.
6. Design of homes constructed within the subdivision shall be generally consistent with the
conceptual building elevation photos included in the development agreement.
7. All fencing installed on the site must be consistent with the standards listed in UDC 11-3A-7. If
permanent fencing does not exist at the subdivision boundary, temporary construction fencing to
contain debris shall be installed around this phase prior to release of building permits.
8. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does
not relieve the Applicant of responsibility for compliance.
9. Prior to the issuance of any new building permit, the property shall be subdivided in accordance
with the UDC.
VII. GENERAL REQUIREMENTS
1. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer
mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
Meridian City Council Meeting Agenda March 20, 2018 – Page 132 of 426
Exhibit A
Movado Greens Subdivision No. 1 – FP H-2017-0104 3
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set forth in
UDC 11-5C-3B.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
6. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior
to final plat signature. This surety will be verified by a line item cost estimate provided by the
owner to the City. The applicant shall be required to enter into a Development Surety Agreement
with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,
cash deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4B.
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
Meridian City Council Meeting Agenda March 20, 2018 – Page 133 of 426
Exhibit A
Movado Greens Subdivision No. 1 – FP H-2017-0104 4
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development plan
set for approval, which must include the location of any existing street lights. The contractor’s
work and materials shall conform to the ISPWC and the City of Meridian Supplemental
Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility
Coordinator at 898-5500 for information on the locations of existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to signature of the final plat by the City Engineer.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment
procedures and inspections.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
Meridian City Council Meeting Agenda March 20, 2018 – Page 134 of 426
Exhibit A
Movado Greens Subdivision No. 1 – FP H-2017-0104 5
V. EXHIIBITS
A. Vicinity Map
B. Preliminary Plat (dated: 7/28/17)
C. Proposed Final Plat (dated: 1/26/18)
D. Proposed Landscape Plan (dated: 2/5/18)
Meridian City Council Meeting Agenda March 20, 2018 – Page 135 of 426
Exhibit A
Movado Greens Subdivision No. 1 – FP H-2017-0104 6
Exhibit A – Vicinity Map
Meridian City Council Meeting Agenda March 20, 2018 – Page 136 of 426
Exhibit A
Movado Greens Subdivision No. 1 – FP H-2017-0104 7
Exhibit B – Preliminary Plat (dated: 7/28/17)
Meridian City Council Meeting Agenda March 20, 2018 – Page 137 of 426
Exhibit A
Movado Greens Subdivision No. 1 – FP H-2017-0104 8
Exhibit C – Proposed Final Plat (dated: 1/26/18)
Meridian City Council Meeting Agenda March 20, 2018 – Page 138 of 426
Exhibit A
Movado Greens Subdivision No. 1 – FP H-2017-0104 9
Exhibit D – Proposed Landscape Plan (dated: 2/5/18)
Meridian City Council Meeting Agenda March 20, 2018 – Page 139 of 426
Exhibit A
Movado Greens Subdivision No. 1 – FP H-2017-0104 10
Meridian City Council Meeting Agenda March 20, 2018 – Page 140 of 426
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 7E
_.... __...... ... -_...... ____ ...__.........._........_-........-....---......-
Project/File Number: Amended from Findings of Fact, Conclusions of
Law to.....
Item Title: Resolution No. 18-2065
Amended FROM Findings of Fact Conclusions of Law TO Resolution No. 18-
2065: A Resolution Vacating The City Of Meridian Water And Sanitary
Sewer Easement (Grantee: City Of Meridian, Grantor: R & A Nielson
Properties, LLC) Located On Lots 5 Of Block 1 Of Gramercy Subdivision,
No. 1 Located At 1715 S. Wells Avenue, In The Ne'/4 Of Section 20,
Township 3 North, Range 1 East, Boise Meridian, City Of Meridian, Ada
County, Idaho; And Providing An Effective Date.
Meetinq Notes
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 17
Project/File Number: H-2018-0010
Item Title: Gramercy Vacation
Findings of Fact, Conclusions of Law for Gramercy Vacation (H-
2018-0010) by Kent Brown located at 1715 S. Wells Avenue
Meetina Notes
C.1� 6"J� -tD 2ekb/fiOn%
ADA COUNTY RECORDER Christopher D. Rich 2018-025352
BOISE IDAHO Pgs=4 NIKOLA OLSON 03/21/2018 04:56 PM
CITY OF MERIDIAN, IDAHO NO FEE
CITY OF MERIDIAN RESOLUTION NO. Is -20 5
BY THE CITY COUNCIL: BERNT, BORTON, CATEIIER,
MILAM, PALME R, LITTLE ROBERTS
SANITARY SEWER EASEMENT (GRANTEE: CITY OF MERIDIAN, GRANTOR: R &
A NIELSON PROPERTIES, LLQ LOCATED ON LOTS 5 OF BLOCK I OF
GRAMERCY SUBDIVISION, NO. I LOCATED AT 1715 S. WELLS AVENUE, IN THE
NE 1/40F SECTION 20, TOWNSHIP 3 NORTH, RANGE I EAST, BOISE MERIDIAN,
CITY OF MERIDIAN, ADA COUNTY, IDAHO; AND PROVIDING AN EFFECTIVE
D4,TE.
WHEREAS, on March 6, 2018 the City Council of the City of Meridian, held a hearing
on the vacation of the City of Meridian water and sanitary sewer easement located on Lot 5 of
Block 1 of Gramercy Subdivision No. 1, as shown in the attached Exhibit "A"; and
WHEREAS, the subject property is located at 1715 S. Wells Avenue, in the NE 1/4 of
Section 20, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County,
Idaho;and
WHEREAS, after such hearing, the City Council, by formal motion, did approve said
described vacation.
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City of Meridian water and sanitary sewer easement located on Lot 5
of Block 1 of Gramercy Subdivision No. 1, located at 1715 S. Wells Avenue, in the NE 1/4 of
Section 20, Township 3 North, Range I East, Boise Meridian, City of Meridian, Ada County,
Idaho is hereby vacated. A copy of the necessary relinquishment is attached as Exhibit "A".
Section 2. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
PASSED by the City Council of the City of Meridian Idaho, this day of March, 2018.
GRAMERCY SUBDIVISION No. I VACATION —H-2018-0010 PAGE I OF 2
II
APPROVED by the Mayor of the City of Meridian, Idaho, this ;6, day of March, 2018.
Mayor a y de Weerd
ATTEST:ow
s c•,Iy or
C.�►'`E
IDI A 0
s�
B SEAL
y,
C.Jay Cole City Clerk tiTFR Of the TREP�
STATE OF IDAHO, )
ss
County of Ada )
On this 2— day of arckl , 2018, before me, the
undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD
and C.JAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of
Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City
of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the day and year first above written.
C naAALrkQ-L'L)m1
NOTARY PUBLIC FOR IDAHO
RESIDING AT:` M Q & a up Zb
MY COMMISSION EXPIRES: ag-a0a 2�
GRAMERCY SUBDIVISION No. 1 VACATION —H-2018-0010 PAGE 2 of 2
EXHIBIT A
Meridian City Council Meeting Agenda March 20, 2018 – Page 144 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 145 of 426
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: f
Project/File Number H-2017-0159
Item Title: Seyam East
Findings of Fact, Conclusions of Law for Seyam East
Subdivision (H-2017-0159) By Volante Investments, LLLP
Located on the North Side of East Franklin Road and East of
North Touchmark Way
Meetina Notes
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2017-0159 - 1 -
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request for an Amendment to the Comprehensive Plan Future Land Use Map
to Change the Land Use Designation on 14.82 Acres of Lan from the Mixed Use – Regional (MU-R)
to the Industrial designation; Annexation and Zoning of 18.33 Acres of Land with an I-L Zoning
District; and Preliminary Plat Consisting of (10) Building Lots on 22.98 Acres of Land in the I-L
Zoning District, by Volante Investments, LLLP.
Case No(s). H-2017-0159
For the City Council Hearing Date of: March 6, 2018 (Findings on March 20, 2018)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of March 6, 2018, incorporated by
reference)
2. Process Facts (see attached Staff Report for the hearing date of March 6, 2018, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of March 6, 2018,
incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of March 6, 2018, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use
Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
Meridian City Council Meeting Agenda March 20, 2018 – Page 147 of 426
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2017-0159 - 2 -
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of March 6, 2018, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant’s request for an amendment to the Comprehensive Plan Future Land Use Map,
Annexation & Zoning and Preliminary Plat is hereby approved with the requirement of a
Development Agreement per the comments and conditions of approval in the Staff Report for
the hearing date of March 6, 2018, attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Preliminary Plat Duration
Please take notice that approval of a preliminary plat, combined preliminary and final plat, or
short plat shall become null and void if the applicant fails to obtain the city engineer’s signature
on the final plat within two (2) years of the approval of the preliminary plat or the combined
preliminary and final plat or short plat (UDC 11-6B-7A).
In the event that the development of the preliminary plat is made in successive phases in an
orderly and reasonable manner, and conforms substantially to the approved preliminary plat,
such segments, if submitted within successive intervals of two (2) years, may be considered for
final approval without resubmission for preliminary plat approval (UDC 11-6B-7B).
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City
Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up
to two (2) years as determined and approved by the City Council may be granted. With all
extensions, the Director or City Council may require the preliminary plat, combined
preliminary and final plat or short plat to comply with the current provisions of Meridian City
Code Title 11. If the above timetable is not met and the applicant does not receive a time
extension, the property shall be required to go through the platting procedure again (UDC 11-
6B-7C).
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six (6) months of the city council granting the
Meridian City Council Meeting Agenda March 20, 2018 – Page 148 of 426
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2017-0159 - 3 -
modification.
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six (6) month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of March 6, 2018
Meridian City Council Meeting Agenda March 20, 2018 – Page 149 of 426
-4'h
By action of the City Council at its regular meeting held on the 2day ofm Qr
2018.
\fin
COUNCIL PRESIDENT JOE BORTON VOTED i
COUNCIL VICE PRESIDENT LUKE CAVENER VOTED I)e
I la
COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED /wt
COUNCIL MEMBER TY PALMER VOTED V
COUNCIL MEMBER TREG BERNT VOTED ll4
COUNCIL MEMBER GENESIS MILAM VOTED e/'0�
MAYOR TAMMY de WEERD VOTED
(TIE BREAKER)
Mayor T=X' -dl T=X'-dlWeerd
Attest:
C.j& Cole
City Clerk
'SG AUG(�sT
City of
IDAHO
E IDIAN'�
SEAL
Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By: Chj&0 Dated:
City cferk,s Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2017-0159 -4-
EXHIBIT A
Seyam East – CPAM, AZ, PP H-2017-0159 PAGE 1
STAFF REPORT Hearing Date: March 6, 2018
TO: Mayor & City Council
FROM: Sonya Allen, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Seyam East – AZ, CPAM, PP (H-2017-0159)
I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST
The applicant, Volante Investments, LLLP, has submitted an application for the following:
Amendment to the Future Land Use Map contained in the Comprehensive Plan to change the
land use designation on 14.82 acres of land from the MU-R (Mixed Use Regional) to the
Industrial designation;
Annexation & zoning of 18.33 acres of land with an I-L zoning district; and,
Preliminary plat consisting of 10 building lots on 22.98 acres of land.
See Section IX of the staff report for more information.
II. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed CPAM, AZ, and PP applications in accord with the
conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit E.
The Meridian Planning & Zoning Commission heard these items on February 1, 2018. At the
public hearing, the Commission moved to recommend approval of the subject CPAM and AZ
requests.
a. Summary of Commission Public Hearing:
i. In favor: Brad Miller, Volante Investments/Van Auker Co.
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: Brad Miller
v. Staff presenting application: Sonya Allen
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
i. None
c. Key Issues of Discussion by Commission:
i. The applicant’s request for the existing residences to remain on the site until such time
as the property redevelops due to hardship for the existing residents;
ii. Access for the existing homes via E. Franklin Rd. if they’re allowed to remain on the site
until redevelopment occurs.
d. Commission Change(s) to Staff Recommendation:
i. None
e. Outstanding Issue(s) for City Council:
i. None
The Meridian City Council heard these items on March 6, 2018. At the public hearing, the
Council approved the subject CPAM, AZ and PP requests.
a. Summary of City Council Public Hearing:
Meridian City Council Meeting Agenda March 20, 2018 – Page 151 of 426
EXHIBIT A
Seyam East – CPAM, AZ, PP H-2017-0159 PAGE 2
i. In favor: Brad Miller, Volante Investments/Van Auker Co.
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: Brad Miller, Volante Investments/Van Auker Co.
v. Staff presenting application: Sonya Allen
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
i. None
c. Key Issues of Discussion by Council:
i. The applicant’s request for the existing residences to remain on the site until such time
as the final plat is recorded; or, one year to remove the residences and cease the
residential use of the property, whichever occurs first.
d. Key Council Changes to Commission Recommendation
i. Include a provision in the development agreement that requires the residential use of
the property to cease upon recordation of the final plat; or, by March 10, 2019,
whichever occurs first (see DA provision #5.1j)
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2017-
0159, as presented in the staff report for the hearing date of March 6, 2018, with the following
modifications: (Add any proposed modifications).
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0159,
as presented during the hearing on March 6, 2018, for the following reasons: (You should state
specific reasons for denial)
Continuance
I move to continue File Number H-2017-0159 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located on the north side of E. Franklin Road, east of N. Touchmark Way in the south
½ of Section 9, Township 3N., Range 1E. (Parcel Numbers: R7820150030; S1109438451;
S1109438587; S1109438785; and S1109438831)
B. Owner(s):
Volante Investments, LLLP
3084 E. Lanark St.
Meridian, ID 83642
C. Applicant:
Meridian City Council Meeting Agenda March 20, 2018 – Page 152 of 426
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Same as Owner
D. Representative:
Brad Miller, Volante Investments, LLLP
E. Applicant’s Statement/Justification: Please see applicant’s narrative for this information.
V. PROCESS FACTS
A. The subject application is for a comprehensive plan map amendment, annexation and zoning, and
a preliminary plat. A public hearing is required before the Planning & Zoning Commission and
City Council on these applications, consistent with Meridian City Code Title 11, Chapter 5.
B. Newspaper notifications published on: January 12, 2017 (Commission); February 16, 2017 (City
Council)
C. Radius notices mailed to properties within 300 feet on: January 5, 2017 (Commission); February
9, 2018 (City Council)
D. Applicant posted notice on site(s) on: January 19, 2017; (Commission); February 23, 2018 (City
Council)
VI. LAND USE
A. Existing Land Use(s) and Zoning: This site consists of rural residential property with two existing
homes, zoned R1 and RUT in Ada County.
B. Character of Surrounding Area and Adjacent Land Use and Zoning:
1. North: Railroad tracks, industrial property, zoned I-L
2. East: Agricultural property, zoned RUT in Ada County
3. South: E. Franklin Rd. and vacant/undeveloped, zoned L-O
4. West: Industrial property (developed & undeveloped), zoned I-L
C. History of Previous Actions: The west parcel (#R7820150030, Lot 3, Block 1, Seyam
Subdivision) was previously platted as Lot 3, Block 1, Seyam Subdivision (PP-06-055, FP-09-
008). An amendment to the Future Land Use Map in the Comprehensive Plan and rezone was
approved in 2009 to change the land use designation from Commercial to Industrial and the
zoning from C-G to I-L on the frontage of this lot along E. Franklin Rd. (CPA-09-007; RZ-09-
005). A Development Agreement (Inst. #2014-068084) was recorded in 2014 as a provision of
the rezone. There are no previous actions in the City on the parcels located in Ada County.
D. Utilities:
1. Public Works:
a. Location of sewer: A sanitary sewer main intended to provide service to the subject site
currently exists in E. Lanark Street.
b. Location of water: Water mains intended to provide service to the subject site currently
exist in E. Lanark Street, and in E. Franklin Road.
c. Issues or concerns: None
E. Physical Features:
1. Canals/Ditches Irrigation: The Evans Drain runs along the north boundary of this site.
2. Hazards: Staff is not aware of any hazards that exist on this property.
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3. Flood Plain: This site is not located in the Meridian Floodplain Overlay District.
VII. COMPREHENSIVE PLAN POLICIES AND GOALS
LAND USE DESIGNATION(S) (CURRENT): The west parcel (#R7820150030) (8.18 acres) is
designated as Industrial and the remainder of the site (14.82 acres) is designated Mixed Use –
Regional (MU-R) on the Future Land Use Map (FLUM) contained in the Comprehensive Plan.
The Industrial designation allows a range of industrial uses to support industrial and commercial
activities and to develop areas with sufficient urban services. Light industrial uses may include
warehouses, storage units, light manufacturing, and incidental retail and office uses. Heavy industrial
uses may include processing, manufacturing, warehouses, storage units, and industrial support
activities. In all cases, screening, landscaping, and adequate access should be provided.
The MU-R designation provides for a mix of employment, retail, and residential dwellings and public
uses near major arterial intersections. The intent is to integrate a variety of uses together, including
residential, and to avoid predominantly single use developments such as a regional retail center with
only restaurants and other commercial uses. Developments should be anchored by uses that have a
regional draw with the appropriate supporting uses. For example, an employment center should have
support retail uses; a retail center should have supporting residential uses as well as support retail
uses; a retail center should have supporting residential uses as well as supportive neighborhood and
community services. The standards for the MU-R designation provide an incentive for larger public
and quasi-public uses where they provide a meaningful and appropriate mix to the developments. The
developments are encouraged to be designed according to the conceptual MU-R plan depicted in
Figure 3-5 of the Comprehensive Plan.
LAND USE DESIGNATION (PROPOSED): The applicant proposes to amend the FLUM to change the
land use designation on the eastern 15+/- acres of the subject property from MU-R to Industrial. The
proposed change will extend the existing Industrial designation south of the railroad tracks from N.
Touchmark Way/N. Gaudians Ave. to the east and will eliminate approximately half of the overall
MU-R designated land in this area.
The total area of the MU-R designated areas in this location is 33+/- acres which is a relatively small
area to do a quality MU-R project; the requested change would eliminate approximately half of this
area which would leave an even smaller area which would likely not be feasible for the existing land
use. The following table represents data for existing MU-R designated properties in the City:
class2 description Length (feet)
Area (sqft) Area (Acres)
MU-RG N.C. 9,151.01 3,455,397.76 79.33
MU-RG 6,778.84 1,879,009.29 43.14
MU-RG 8,621.33 3,214,769.20 73.80
MU-RG 4,808.69 1,424,232.63 32.70
MU-RG 30,300.09 24,246,192.33 556.62
MU-RG 13,012.95 10,020,841.67 230.05
MU-RG 14,980.48 4,417,243.49 101.41
MU-RG 27,807.18 19,673,448.03 451.64
Average Area: 196.08
Based on the data contained in the table, the average overall MU-R designated area in the City is 196
acres. Even if all of the currently designated MU-R area which consists of 33+/- acres develops as
such, Staff finds that it would likely not be large enough to accommodate the mix of uses and larger
uses that create the regional draw desired in MU-R designated areas. Additionally, the applicant owns
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the parcel at the east boundary of the City’s impact area that is partially in the City of Boise and is
pursuing negotiations with the property owners in between to purchase additional land for future
industrial development.
TRANSPORTATION: The Master Street Map (MSM) designates E. Franklin Road along the south
boundary of the site as a commercial arterial street. There are no planned or funded improvements for
this road which is currently a 5-lane street with a center turn lane.
Per ACHD, the proposed Industrial use of the property would generate much less traffic and fewer
daily trips than a mixed use regional type development. Although Franklin Road could handle the
additional traffic per the current level of service, the current level of service for the Eagle/Franklin
intersection is failing and there are no plans to widen the intersection. Therefore, Staff believes a
lesser intense use of this property may be more appropriate. The site is also within ¼ mile walking
distance of an existing bus stop.
GOALS, OBJECTIVES, & ACTION ITEMS: Staff finds the following Comprehensive Plan policies to
be applicable to this application and apply to the proposed use of this property (staff analysis in
italics):
“Protect existing residential properties from incompatible land use development on adjacent
parcels.” (3.06.01F)
There are no residential properties that abut this site.
“Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City.” (3.01.01F)
This property is contiguous to land that has already been annexed into the City. Urban
services can be provided to this property upon development.
“Locate industrial and commercial uses where adequate water supply and water pressure are
available for fire protection.” (3.04.02A)
There is adequate water supply and water pressure to provide fire protection to this
development.
“Encourage industrial development to locate adjacent to existing industrial uses.” (3.06.01C)
The subject property is adjacent to existing industrial designated and zoned property to the
west and northwest.
“Identify and allocate locations/inventory for industrial and commercial business parks.”
(4.03.02D)
Staff believes the allocation of additional industrial property south of the railroad tracks in
this area is in the best interest of the City. Over the last few years, the City has annexed and
zoned a higher ratio of residential land than other land uses, including industrial.
“Improve and protect creeks (Five Mile, Eight Mile, Nine Mile, Ten Mile, South Slough, and
Jackson and Evans drainages) throughout commercial, industrial and residential areas.”
(5.01.01E).
The Evans Drain runs along the north boundary of this site and should be improved and
protected with development.
“Consider the adopted COMPASS regional long-range transportation plan in all land-use
decisions.” (3.03.02G)
COMPASS submitted a letter to the City with the following recommendation: “The location is
adjacent to the Union Pacific right-of-way and presents a unique opportunity to provide
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access to a proposed Rails with Trails pathway. Communities in Motion 2040 Goal 7.1 is
“promote development and transportation projects that protect and provide all of the
regional’s population with access to open space, natural resources, and trails.” COMPASS
is working with member agencies on a mulit-jurisdictional Rails with Trails plan in the
Treasure Valley. Although the plan is not yet completed, best practices call for early
coordination of easements, license agreements, and/or property control along the Union
Pacific right-of-way to ensure future success of the regional rails with trails efforts.
COMPASS is working with a multi-jurisdiction working group to evaluate a Treasure Valley
High Capacity Corridor, One possible route for commuter rail or bus rapid transit (BRT) is
along the Union Pacific Railroad right-of-way. Additional information about the Treasure
Valley High Capacity Corridor can be found at:
http://www.compassidaho.org/documents/prodserv/CIM2040/12
TVHighCapacityCorridor.pdf
The nearest bus stop is more than one mile away. Communities in Motion 2040 2.0 proposes
service along Cloverdale Road from Lake Hazel Road to Chinden Boulevard and additional
east/west bus routes.”
STATE REQUIRED COMPREHENSIVE PLAN ANALYSIS
Idaho’s counties and cities are required by law, Idaho Code 67-6508, to prepare, implement, review,
and update a comprehensive plan which outlines goals and policies for land use. Fourteen elements
which must be addressed in the plan are listed in the Code. It is the detailed ordinances that then spell
out how these policies are to be achieved.
The order in which the following policies are presented implies no order or priority.
a. Property Rights
The purpose of this element is to ensure that the land use policies, restrictions, conditions, and
fees do not unconstitutionally violate private property rights, and establish a consistent review
process that enable the City to ensure that any proposed actions will not result in an
unconstitutional taking of private property without due process of law. Staff finds that the
requested Comprehensive Plan Land Use Map change would not unconstitutionally violate
private property rights. A neighborhood meeting was held on October 16, 2017 of which no one
attended and no one followed up via phone call with the applicant (see sign-up sheet included in
application).
b. Population
The City of Meridian must ensure that population growth is accommodated in an orderly pattern.
Developments must be easily served by City infrastructure and public services. Necessary
services are currently available to the subject site and should still be available upon development
of the site.
c. School Facilities and Transportation
The purpose of this element is to direct new residential development to areas with adequate
school facilities and student transportation. Because no new residential uses are proposed with
this application, this element is not applicable.
d. Economic Development
Meridian’s economic base has been gradually shifting over the last 20 years from a farming-based
economy to a retail, service, and manufacturing-based economy. During this time, local policy
with regard to the types of lands needed to support the economic and employment needs of the
community has also changed. The Comprehensive Plan forecasts the need to continually adjust
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the provision of commercial lands in order to gradually broaden economic opportunity throughout
the City.
The subject property is currently identified as appropriate for mixed use at a regional intensity.
However, because the site is located adjacent to the railroad corridor and other industrial
properties, Staff finds the proposed Industrial designation is appropriate for this site.
e. Land Use
The Comprehensive Plan Future Land Use Map is a graphic representation of applicable policies
and goals of Meridian’s Comprehensive Plan. The Map has been prepared to identify suitable
areas for future residential, commercial, and industrial development. The Map is designed to be a
projection of growth patterns for the City. Therefore, the Map is to be used as a guide for
decisions regarding requests for land use changes.
f. Natural Resources
The purpose of this element is to promote conservation of areas of natural significance, where
appropriate. Staff is not aware of any natural resources that exist on this site that would be
impacted by the proposed development.
g. Hazardous Areas
The purpose of this element is to ensure regulation of development in hazardous areas, such as
floodplains, unstable slopes, etc. Staff is unaware of any hazardous areas on this site.
h. Public Services, Facilities, and Utilities
City water and sewer service is available to the subject property and will be extended with
development by the developer.
i. Transportation
The purpose of this element is to promote an efficient and safe transportation system within the
City. The proposed development will increase traffic within this area of the City; however, the
nearby traffic corridors (i.e. Eagle Road/SH-55, Franklin Rd. and I-84) should provide efficient
and safe transportation to and from the development. The proposed industrial use of the property
will generate much less traffic than a mixed use regional project. The proposed development is
also within walking and biking distance of many services, employment centers, public transit and
public parks.
j. Recreation
Recreation resources within Meridian include 19 developed City parks totaling approximately
240 acres. The City is in the process of developing new park facilities. The City also maintains
several pathways. This site is not formally designated for recreational purposes. However, the site
is located within a couple of miles of Kleiner Park, a 60-acre regional park (Fairview Ave./Eagle
Rd.) and Storey Park, a 16+/- acre city park (Franklin Rd/Main St.)
k. Special Areas or Sites
The subject amendment does not directly impact any lands designated for open space, natural
resources, or scenic areas, nor does the parcel contain any known significant or sensitive natural
resources.
l. Housing
The City of Meridian is charged with ensuring an adequate and attractive living environment
which meets the needs of City residents of different ages, family sizes, lifestyles, and income
levels. To accomplish this, the plan identifies areas appropriate for residential development and
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areas not appropriate. This site is designated for industrial (west parcel) and mixed use regional (4
eastern parcels) uses. The existing and proposed Industrial designation and zoning does not allow
residential uses.
m. Community Design
The purpose of this element is to ensure a pattern of planned growth resulting in orderly and
attractive developments within the City of Meridian. The developer states that they intend to
construct industrial buildings on this site for lease which enables them to ensure their
developments are occupied by compatible uses and the buildings are well maintained.
n. Agriculture
The subject amendment does not impact areas being used for farming activities although a large
portion of the property is used as pasture/grazing land.
o. Implementation
The City provides the necessary staff and facilities to administer and enforce the policies and
goals of the Comprehensive Plan. The City of Meridian Planning Division will administer the
Comprehensive Plan and its policies through the Unified Development Code. The Planning &
Zoning Commission is also authorized by the Council to review, approve and make
recommendations on proposals affecting the public’s interest in land use. The City Council is the
ultimate decision making authority on most land use applications.
p. National Interest Electric Transmission Corridors
This site is not designated for a high-voltage transmission line corridor.
q. Public Airport Facilities
This site is not designated for a public airport facility.
SUMMARY: Because this site is located near Eagle Road/SH-55 and I-84 and along E. Franklin Rd.,
major transportation corridors in the City, is adjacent to the railroad corridor, and is in close
proximity to a bus stop, staff believes the Industrial designation and proposed development is
appropriate for this property. Further, Staff feels it would be appropriate for the remaining 3
parcels to the east that are currently designated MU-R to also be changed to Industrial in the
future to ensure the north side of Franklin is developed in an orderly and consistent manner.
VIII. UNIFIED DEVELOPMENT CODE (UDC)
A. Purpose Statement of Zoning District: The purpose of the I-L district is to provide for convenient
employment centers of light manufacturing, research and development, warehousing, and
distributing. In accord with the Meridian comprehensive plan, the I-L district is intended to
encourage the development of industrial uses that are clean, quiet and free of hazardous or
objectionable elements and that are operated, entirely, or almost entirely, within enclosed
structures. Accessibility to transportation systems is a requirement of this district.
B. Schedule of Use: UDC Table 11-2C-2 lists the principal permitted (P), accessory (A), conditional
(C), and prohibited (-) uses in the I-L zoning district. Any use not explicitly listed is prohibited.
No specific uses are proposed at this time.
C. Dimensional Standards: Development of the site should be consistent with the dimensional
standards listed in UDC Table 11-2C-3 for the I-L district.
D. Landscaping:
1. Landscape buffers are required along streets as set forth in UDC Table 11-2C-3 in accord
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with the standards listed in UDC 11-3B-7C.
2. Landscape buffers to adjoining residential and non-industrial uses are required as set forth in
UDC Table 11-2C-3 in accord with the standards listed in UDC 11-3B-9C.
3. Landscaping is required within parking areas in accordance with the standards listed in UDC
11-3B-8C and within common areas in accord with UDC 11-4-3-27F.
E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6B for
industrial districts.
IX. ANALYSIS
Analysis of Facts Leading to Staff Recommendation:
A. COMPREHENSIVE PLAN MAP AMENDMENT (CPAM):
The applicant proposes to amend the FLUM contained in the Comprehensive Plan to change the
land use designation on 14.82 acres of land from Mixed Use - Regional to Industrial.
For the reasons stated in Section VII above, Staff is in support of the applicant’s request. Staff
further recommends that a map amendment is processed by the City in the future to amend
the FLUM designation on the remaining MU-R designated land to the east, consisting of
approximately 16 acres.
B. ANNEXATION & ZONING (AZ):
The applicant proposes to annex & zone 18.33 acres of land with an I-L zoning district consistent
with the proposed FLUM amendment to Industrial. The proposed zoning will enable to applicant
to build and lease future industrial buildings on this site.
The proposed I-L zoning is compatible with existing I-L zoned property and development to the
west and existing pasture/grazing land to the east.
The legal description submitted with the application, included in Exhibit C, shows the boundaries
of the property proposed to be annexed and zoned. The property is contiguous to land that has
been annexed into the City and is within the Area of City Impact boundary.
A conceptual development plan was not submitted for this site. However, conceptual building
elevation photos were submitted as shown in Exhibit A.5. All structures constructed on the site
are required to comply with the design standards listed in UDC 11-3A-19 and the Architectural
Standards Manual. Further, because buildings on lots (i.e. Lot 1, Block 1 and Lots 1 and 4,
Block 2) that front on E. Franklin Rd. will be highly visible from Franklin Rd., an entryway
corridor into the City, staff recommends these buildings comply with the design standards
for commercial buildings; this was also a requirement for the adjacent Seyam Subdivision
to the west.
The City may require a development agreement (DA) in conjunction with an annexation pursuant
to Idaho Code section 67-6511A. In order to ensure the site develops as proposed and
recommended by staff with this application, staff recommends a DA is required as a provision of
annexation with the provisions included in Exhibit B. Because there is an existing DA for the
property to the west (i.e. Seyam Subdivision) under the same ownership, staff recommends
that DA is amended to include the subject property. Staff has included recommended
modifications to that agreement in Exhibit A.6.
C. PRELIMINARY PLAT (PP):
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The applicant proposes to Preliminary plat consisting of 10 building lots on 22.98 acres of land.
Existing Structures: There are two existing homes and accessory structures on this site. All
structures are required to be removed prior to City Engineer signature on the final plat.
Dimensional Standards: Staff has reviewed the proposed plat for compliance with the
dimensional standards listed in UDC Table 11-2C-3 for the I-L zoning district. All of the lots
comply with the minimum standards. Construction of future buildings on the site should comply
with the setback and dimensional standards for the I-L district.
Access: Access to streets is required to comply with the standards listed in UDC 11-3A-3. The
UDC (11-3A-3) requires access to be taken from a local street when available.
The proposed plat depicts the extension of E. Lanark Street, an industrial collector, from the west
boundary through the site to the east boundary; and a new local street (i.e. Parkdale Avenue) via
E. Franklin Rd. All of the proposed lots should take access via the internal local streets; direct
access via E. Franklin Rd. is prohibited.
Landscaping: Street buffer landscaping is required to be provided along streets as set forth in
UDC Table 11-2C-3 per the standards listed in UDC 11-3B-7C.
A 35-foot wide street buffer is required along E. Franklin Road, an arterial street and entryway
corridor; a 20-foot wide buffer is required along E. Lanark Street, a collector street; and a 10-foot
wide buffer is required along N. Parkdale Avenue, a local street, in accord with the standards
listed in UDC 11-3B-7C. These buffers are required to be in a common lot or on a
permanent dedicated buffer maintained by the property owner or business owners’
association per UDC 11-3B-7C.2b.
Open Space & Site Amenities: The UDC does not require open space and site amenities for
industrial developments.
Pathways: No multi-use pathways are designated on the Pathways Master Plan for this site; there
is a pathway designated along the north side of the railroad tracks (Rails with Trails pathway) but
it’s not on this site.
Sidewalks: Sidewalks are required to be provided with development in accord with the standards
listed in UDC 11-3A-17. Detached sidewalks are required along arterial and collector streets,
with attached sidewalks allowed along local streets.
There is an existing sidewalk along E. Franklin Rd. that was recently constructed; staff is not
recommending the sidewalk be torn out and reconstructed as a detached sidewalk. Five-foot wide
detached sidewalks are proposed along internal local streets within the development.
Waterways: The Evans Drain runs along the north boundary of this site. As a natural waterway,
it’s required to be left open and not be piped and should be improved and protected. All other
open ditches on the site should be piped as set forth in UDC 11-3A-6.
Fencing: All fencing should comply with the standards listed in UDC 11-3A-7. No fencing is
depicted on the landscape plan.
Utilities: Street lights are required to be installed along public streets adjacent to the
development in accord with the City’s adopted standards, specifications and ordinances. All
development is required to connect to the City water and sewer system unless otherwise approved
by the City Engineer in accord with UDC 11-3A-21. Adequate fire protection shall be required in
accord with the appropriate fire district standards.
Pressurized Irrigation: An underground pressurized irrigation system is required to be provided
for the development in accord with UDC 11-3A-15 as proposed and will be served by the Nampa
& Meridian Irrigation district.
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Storm Drainage: An adequate storm drainage system is required in all developments in accord
with the City’s adopted standards, specifications, and ordinances, per UDC 11-3A-18
In summary, Staff recommends approval of the proposed CPAM, AZ and PP applications with the
conditions included in Exhibit B and a modification to the existing development agreement for
Seyam Subdivision that includes the provisions listed in Exhibit A. 6 and Exhibit B of this report
in accord with the findings contained in Exhibit E.
X. EXHIBITS
A. Drawings/Other
1. Zoning/Aerial Map
2. Existing & Proposed FLUM
3. Proposed Preliminary Plat (dated: 10/31/2016)
4. Proposed Landscape Plan (dated: 11/17/2017)
5. Proposed Building Elevations & Floor Plans
6. Development Agreement Modification as Recommended by Staff
B. Agency & Department Comments
C. Legal Description & Exhibit Map for Annexation & Zoning Boundary
D. Conceptual Building Elevation Photos
E. Required Findings from Unified Development Code
Meridian City Council Meeting Agenda March 20, 2018 – Page 161 of 426
EXHIBIT A
Exhibit A Page 1
A. Drawings/Other
Exhibit A.1: Zoning/Aerial Map
Plat area:
FLUM Amendment & Annexation area:
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EXHIBIT A
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Exhibit A.2: Existing and Proposed Future Land Use Map
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EXHIBIT A
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Exhibit A.3: Proposed Preliminary Plat (dated: 10/31/2016)
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EXHIBIT A
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Exhibit A.4: Proposed Landscape Plan (dated: 11/17/17)
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EXHIBIT A
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EXHIBIT A
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EXHIBIT A
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Exhibit A.6: Development Agreement Modification as Recommended by Staff
Development Agreement (Inst. #2014-068084 – RZ-09-005)
5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY:
5.1 Owner/Developer shall develop the Property in accordance with the following special conditions:
h. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9-4-8, within 6 months after the date of annexation ordinance
approval. Contact the City of Meridian Engineering Department at (208)898-5500 for inspections of
disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation
if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190.
i. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9-4-8, within 6 months after the date of annexation ordinance approval. Contact
Central District Health for abandonment procedures and inspections (208)375-5211.
j. The existing residential use of the property shall cease upon recordation of the final plat; or, by
March 10, 2019, whichever occurs first.
a. Comply with all provisions of 11-3A-3 with regard to access to streets.
b. The applicant shall submit and obtain approval of a Certificate of Zoning Compliance
application and Design Review from the Planning Department, prior to submittal of a
building permit application for any and all structures on this site.
c. The facades of structures and portions of the site directly adjacent to Franklin Road & the
future extension of Touchmark Way shall develop in accord with the guidelines contained in
the City’s Design Manual for commercial developments, rather than industrial
developments, because of their location adjacent to an entryway corridor (Franklin Road).
(These properties are depicted on the approved final plat as Lots 2 and 3, Block 1, Seyam
Subdivision and Lot 1, Block 1 and Lots 1 and 4, Block 2, Seyam East Subdivision.) The
facades and portions of the site not directly adjacent to Touchmark or Franklin may develop
in accord with the guidelines contained in the Design Manual for industrial developments.
d. No outdoor storage of materials, equipment, inventory, and/or supplies, or loading docks
shall be located between the facades of the structures adjacent to Franklin Road & the future
extension of Touchmark Way. All permitted outdoor storage areas shall comply with the
standards listed in UDC 11-3A-14.
e. The property owner shall sign the development agreement and return such to the City within
one year of the Council granting this rezone request as set forth in UDC 11-5B-3D2.
f. Comply with all bulk, use, and development standards of the applicable district listed in
UDC Chapter 2 District regulations.
g. Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J.
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EXHIBIT A
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B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS
1. PLANNING DEPARTMENT
1.1.1 An amendment to the Development Agreement (DA) for Seyam Subdivision (Instrument No. 2014-
068084) is required as a provision of annexation of this property. Prior to annexation ordinance approval,
an amended DA shall be entered into between the City of Meridian, the property owner(s) at the time of
annexation ordinance adoption, and the developer. The amended DA shall be signed by the property
owner and returned to the Planning Division within six (6) months of the City Council granting
annexation and shall incorporate the amended provision in Exhibit A.6.
1.1.2 The preliminary plat included in Exhibit A.3, dated 10/31/16, shall be revised as follows:
a. Depict a 35-foot wide street buffer along E. Franklin Road, an arterial street and entryway corridor;
and a 10-foot wide buffer along internal local streets (i.e. E. Lanark Street and N. Parkdale Avenue)
in a common lot or on a permanent dedicated buffer maintained by the property owner or business
owners’ association per UDC 11-3B-7C.2b.
b. Note #2: Streets are public; revise note accordingly.
c. Note #10: All irrigation ditches that cross the site except for the Evans Drain are required to be piped
per UDC 11-3A-6; revise note accordingly.
d. Note #16: All existing septic systems are also required to be abandoned; revise note accordingly.
1.1.3 The landscape plan included in Exhibit A.4, dated 11/17/17, shall be revised as follows:
a. Include mitigation information on the plan for existing healthy trees 4” caliper or greater that are
removed from the site with equal replacement of the total calipers lost in accord with UDC 11-3B-
10C. Coordinate with Elroy Huff, City Arborist, at 208-371-1755 or ehuff@meridiancity.org .
1.1.4 All fencing shall comply with the standards listed in UDC 11-3A-7.
1.2 General Conditions of Approval
1.2.1 Comply with all bulk, use, and development standards of the applicable district listed in UDC Chapter 2
District regulations.
1.2.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in
UDC 11-3A-6.
1.2.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11.
1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-15, UDC
11-3B-6 and MCC 9-1-28.
1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17.
1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J.
1.2.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3B-5I, 11-3B-
8C, and Chapter 3 Article C.
1.2.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-7C
(streets).
1.2.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-11C.
1.2.10 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for
the loss of such trees as set forth in UDC 11-3B-10.
Meridian City Council Meeting Agenda March 20, 2018 – Page 169 of 426
EXHIBIT A
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1.2.11 Provide bicycle parking spaces as set forth in UDC 11-3C-6G consistent with the design standards as set
forth in UDC 11-3C-5C.
1.2.12 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12.
1.2.13 Construct all required landscape areas used for storm water integration consistent with the standards as set
forth in UDC 11-3B-11C.
1.2.14 Comply with the structure and site design standards, as set forth in UDC 11-3A-19 and the guidelines set
forth in the City of Meridian Standards Manual.
1.2.15 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle.
1.2.16 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site.
1.2.17 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7 and 11-
3A-6B as applicable.
1.3 Ongoing Conditions of Approval
1.3.1 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum
height of six feet above the ground or sidewalk surface to afford greater visibility of the area.
1.4 Process Conditions of Approval
1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant
shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and
receive approval for such signs.
1.4.2 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design Review
application from the Planning Division, prior to submittal of any building permit application.
2. PUBLIC WORKS DEPARTMENT
2.1 Site Specific Conditions of Approval
2.1.1 A street light plan will need to be included in the final plat application. Street light plan requirements are
listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be
found at http://www.meridiancity.org/public_works.aspx?id=272
2.2 General Conditions of Approval
2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and
execute standard forms of easements for any mains that are required to provide service outside of a public
right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is
less than three feet than alternate materials shall be used in conformance of City of Meridian Public
Works Departments Standard Specifications.
2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and
through this development. Applicant may be eligible for a reimbursement agreement for infrastructure
enhancement per MCC 8-6-5.
2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way
(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,
or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside
the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted
on the plat for reference purposes. Submit an executed easement (on the form available from Public
Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must
include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and
Meridian City Council Meeting Agenda March 20, 2018 – Page 170 of 426
EXHIBIT A
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distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a
Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All
easements must be submitted, reviewed, and approved prior to development plan approval.
2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of
water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the
primary source. If a surface or well source is not available, a single-point connection to the culinary
water system shall be required. If a single-point connection is utilized, the developer will be responsible
for the payment of assessments for the common areas prior to prior to receiving development plan
approval.
2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the
City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible
reassignment of street addressing to be in compliance with MCC.
2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or
laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In
performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law
or regulation.
2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City
Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-
5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as
landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at
(208)334-2190.
2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section
9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-
5211.
2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base
approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,
prior to applying for building permits.
2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing,
landscaping, amenities, etc., prior to signature on the final plat.
2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the
structures. Where approved by the City Engineer, an owner may post a performance surety for such
improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B.
2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection
fees, as determined during the plan review process, prior to the issuance of a plan approval letter.
2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the
Americans with Disabilities Act and the Fair Housing Act.
2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may
be required by the Army Corps of Engineers.
2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H.
2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads
receiving engineered backfill, where footing would sit atop fill material.
2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
Meridian City Council Meeting Agenda March 20, 2018 – Page 171 of 426
EXHIBIT A
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elevation of the crawl spaces of homes is at least 1-foot above.
2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage
facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The
design engineer shall provide certification that the facilities have been installed in accordance with the
approved design plans. This certification will be required before a certificate of occupancy is issued for
any structures within the project.
2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City
of Meridian AutoCAD standards. These record drawings must be received and approved prior to the
issuance of a certification of occupancy for any structures within the project.
2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements
are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be
found at http://www.meridiancity.org/public_works.aspx?id=272.
2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%
of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat
signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The
surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must
file an application for surety, which can be found on the Community Development Department website.
Please contact Land Development Service for more information at 887-2211.
2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of
the total construction cost for all completed sewer, water and reuse infrastructure for duration of two
years. This surety will be verified by a line item cost estimate provided by the owner to the City. The
surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must
file an application for surety, which can be found on the Community Development Department website.
Please contact Land Development Service for more information at 887-221.
3. POLICE DEPARTMENT
3.1 The Police Department has no comments on this application.
4. FIRE DEPARTMENT
4.1 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance with
International Fire Code Section (IFC) 508.5.4 as follows:
a. Fire hydrants shall have the 4 ½” outlet face the main street or parking lot drive aisle.
b. Fire hydrants shall not face a street which does not have addresses on it.
c. Fire hydrant markers shall be provided per Public Works specifications.
d. Fire Hydrants shall be placed on corners when spacing permits.
e. Fire hydrants shall not have any vertical obstructions to outlets within 10’.
f. Fire hydrants shall be placed 18” above finished grade to the center of the 4 ½” outlets.
g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5.
h. Show all proposed or existing hydrants for all new construction or additions to existing
buildings within 1,000 feet of the project.
4.2 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater than
150 feet in length that is not provided with an outlet shall be required to have an approved turn around.
Phasing of the project may require a temporary approved turn around on streets greater than 150' in length
with no outlet.
4.3 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire Code
Sections 503.4 & D103.6.
Meridian City Council Meeting Agenda March 20, 2018 – Page 172 of 426
EXHIBIT A
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4.4 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in
International Fire Code Section 304.1.2.
4.5 Operational fire hydrants, temporary or permanent street signs, and access roads with an all-weather surface
are required to be installed before combustible construction material is brought onto the site, as set forth in
International Fire Code Section (IFC) 501.4 and Meridian amendment to IFC 10-4-2J.
5. REPUBLIC SERVICES
5.1 Republic Services has no comments on this application at this time.
6. PARKS DEPARTMENT
6.1 The applicant is required to comply with the mitigation standards listed in UDC 11-3B-10C.5 for any existing
trees 4-inch caliper or greater that are removed from the site. Contact Elroy Huff, City Arborist (208-371-
1755), prior to removal of any existing trees from the site.
7. ADA COUNTY HIGHWAY DISTRICT
A report has not yet been received by ACHD. The applicant shall comply with all ACHD requirements for
the proposed development.
Meridian City Council Meeting Agenda March 20, 2018 – Page 173 of 426
EXHIBIT A
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Exhibit C: Legal Description & Exhibit Map for Annexation & Zoning Boundary
Meridian City Council Meeting Agenda March 20, 2018 – Page 174 of 426
EXHIBIT A
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Meridian City Council Meeting Agenda March 20, 2018 – Page 175 of 426
EXHIBIT A
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D. Conceptual Building Elevation Photos
Meridian City Council Meeting Agenda March 20, 2018 – Page 176 of 426
EXHIBIT A
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Meridian City Council Meeting Agenda March 20, 2018 – Page 177 of 426
EXHIBIT A
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E. Required Findings from Unified Development Code
1. COMPREHENSIVE PLAN AMENDMENT FINDINGS:
Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the
public hearing, review the application. In order to grant an amendment to the Comprehensive Plan, the
Council shall make the following findings:
a. The proposed amendment is consistent with the other elements of the Comprehensive Plan.
The Commission finds that the proposed map amendment from Mixed Use – Regional to Industrial
is consistent with other elements of the Comprehensive Plan as noted in Section VII above.
b. The proposed amendment provides an improved guide to future growth and development of
the city.
The Commission finds that the proposal to modify the Future Land Use Map to allow for industrial
uses will be compatible with existing abutting industrial uses. Further, the Commission recommends
an amendment to FLUM is processed in the future to also amend the land use designation on the
16+/- acres to the east to Industrial.
c. The proposed amendment is internally consistent with the Goals, Objectives and Policies of the
Comprehensive Plan.
The Commission finds that the proposed amendment is internally consistent with the Goals,
Objectives, and Policies of the Comprehensive Plan (see Section VII for detailed analysis).
d. The proposed amendment is consistent with the Unified Development Code.
The Commission finds that the proposed amendment is consistent with the Unified Development
Code.
e. The amendment will be compatible with existing and planned surrounding land uses.
The Commission finds the proposed amendment will be compatible with adjacent existing industrial
uses to the west and the adjacent pasture/grazing land to the east.
f. The proposed amendment will not burden existing and planned service capabilities.
The Commission finds that the proposed amendment would not burden existing and planned service
capabilities in this area of the city. Sewer and water services are available to be extended to this site.
g. The proposed map amendment (as applicable) provides a logical juxtaposition of uses that
allows sufficient area to mitigate any anticipated impact associated with the development of
the area.
The Commission finds the proposed industrial development of this property is consistent with the
proposed map amendment and will not significantly impact development in this area and provides a
logical juxtaposition of uses.
h. The proposed amendment is in the best interest of the City of Meridian.
For the reasons stated in Sections VII, VIII, and IX and the subject findings above, The Commission
finds that the proposed amendment is in the best interest of the City.
2. ANNEXATION & ZONING FINDINGS:
Upon recommendation from the Commission, the Council shall make a full investigation and shall,
at the public hearing, review the application. In order to grant an annexation, the Council shall
make the following findings:
Meridian City Council Meeting Agenda March 20, 2018 – Page 178 of 426
EXHIBIT A
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a. The map amendment complies with the applicable provisions of the Comprehensive Plan;
The Commission finds that the proposed map amendment to I-L is consistent with the proposed
Industrial FLUM designation for this site and should be compatible with existing and future uses in
the area. Therefore, the Commission finds the amendment is consistent with the applicable
provisions of the Comprehensive Plan (see section VII above for more information).
b. The map amendment complies with the regulations outlined for the proposed district,
specifically the purpose statement;
The Commission finds that the proposed map amendment to the I-L zoning district is consistent with
the purpose statement of the industrial district as detailed in Section VIII above.
c. The map amendment shall not be materially detrimental to the public health, safety, and
welfare;
The Commission finds that the proposed zoning amendment will not be detrimental to the public
health, safety, or welfare. City utilities will be extended at the expense of the applicant. The
Commission recommends that the Council consider any oral or written testimony that may be
provided when determining this finding.
d. The map amendment shall not result in an adverse impact upon the delivery of services by any
political subdivision providing public services within the City including, but not limited to,
school districts; and,
The Commission finds that the proposed zoning amendment will not result in any adverse impact
upon the delivery of services by any political subdivision providing services to this site.
e. The annexation is in the best of interest of the City (UDC 11-5B-3.E).
The Commission finds the proposed annexation of this property is in the best interest of the City if the
applicant develops the site in accord with the conditions listed in Exhibit B.
3. PRELIMINARY PLAT:
In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-
making body shall make the following findings:
a. The plat is in conformance with the Comprehensive Plan;
The Commission finds that the proposed plat is in substantial compliance with the adopted
Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive
Plan Policies and Goals, Section VII, of the Staff Report for more information.
b. Public services are available or can be made available and are adequate to accommodate the
proposed development;
The Commission finds that public services will be provided to the subject property upon
development. (See Exhibit B of the Staff Report for more details from public service providers.)
c. The plat is in conformance with scheduled public improvements in accord with the City’s
capital improvement program;
Because City water and sewer and any other utilities will be provided by the developer at their own
cost, The Commission finds that the subdivision will not require the expenditure of capital
improvement funds.
Meridian City Council Meeting Agenda March 20, 2018 – Page 179 of 426
EXHIBIT A
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d. There is public financial capability of supporting services for the proposed development;
The Commission recommends the Council rely upon comments from the public service providers
(i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.)
e. The development will not be detrimental to the public health, safety or general welfare; and
The Commission is not aware of any health, safety, or environmental problems associated with the
platting of this property that should be brought to the Council’s attention. ACHD considers road
safety issues in their analysis. The Commission recommends that the Council consider any public
testimony that may be presented when determining whether or not the proposed subdivision may
cause health, safety or environmental problems of which the Commission is unaware.
f. The development preserves significant natural, scenic or historic features.
The Commission is unaware of any significant natural, scenic or historic features that may exist on
this site that need to be preserved.
Meridian City Council Meeting Agenda March 20, 2018 – Page 180 of 426
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number:
Project/File Number H-2017-0167
Item Title: Whistle Stop
Findings of Fact, Conclusions of Law for Whistle Stop
Subdivision (H-2017-0167) By Biltmore Company Located at 1297
E Pine Avenue
Meetina Notes
CITY OF MERIDIAN E
ID �----
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER I L'—.
In the Matter of the Request for a Rezone of 5.73 Acres of Land from the L -O to the R-15 Zoning
District; Conditional Use Permit for a Multi -Family Development Consisting of 68 Residential
Units in an R-15 Zoning District; and a Combined Preliminary and Final Plat Consisting of (16)
Building Lots and (3) Common Lots on 5.7 Acres of Land in the R-15 Zoning District, by Biltmore
Company.
Case No(s). H-2017-0167
For the City Council Hearing Date of: March 6, 2018 (Findings on March 20, 2018)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of March 6, 2018, incorporated by
reference)
2. Process Facts (see attached Staff Report for the hearing date of March 6, 2018, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of March 6, 2018,
incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of March 6, 2018, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use
Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2017-0167 - I -
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of March 6, 2018, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant's request for a rezone, conditional use permit and combined preliminary and final
plat is hereby approved with the requirement of a development agreement per the comments
and conditions of approval in the Staff Report for the hearing date of March 6, 2018, attached
as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Preliminary Plat Duration
Please take notice that approval of a preliminary plat, combined preliminary and final plat, or
short plat shall become null and void if the applicant fails to obtain the city engineer's signature
on the final plat within two (2) years of the approval of the preliminary plat or the combined
preliminary and final plat or short plat (UDC 11-613-7A).
In the event that the development of the preliminary plat is made in successive phases in an
orderly and reasonable manner, and conforms substantially to the approved preliminary plat,
such segments, if submitted within successive intervals of two (2) years, may be considered for
final approval without resubmission for preliminary plat approval (UDC 11-613-713).
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11 -6B -7.A, the Director may authorize a single extension of time to obtain the City
Engineer's signature on the final plat not to exceed two (2) years. Additional time extensions up
to two (2) years as determined and approved by the City Council may be granted. With all
extensions, the Director or City Council may require the preliminary plat, combined
preliminary and final plat or short plat to comply with the current provisions of Meridian City
Code Title 11. If the above timetable is not met and the applicant does not receive a time
extension, the property shall be required to go through the platting procedure again (UDC 11-
613-7C).
Notice of Conditional Use Permit Duration
Please take notice that the conditional use permit, when granted, shall be valid for a maximum
period of two (2) years unless otherwise approved by the City. During this time, the applicant
shall commence the use as permitted in accord with the conditions of approval, satisfy the
requirements set forth in the conditions of approval, and acquire building permits and
commence construction of permanent footings or structures on or in the ground. For
conditional use permits that also require platting, the final plat must be signed by the City
Engineer within this two (2) year period.
Upon written request and filed by the applicant prior to the termination of the period in accord
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2017-0167 - 2 -
with 11-513-6.G.1, the Director may authorize a single extension of the time to commence the
use not to exceed one (1) two (2) year period. Additional time extensions up to two (2) years as
determined and approved by the City Council may be granted. With all extensions, the Director
or City Council may require the conditional use comply with the current provisions of Meridian
City Code Title 11(UDC 11-513-617).
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six (6) months of the city council granting the
modification.
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six (6) month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of March 6, 2018
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2017-0167 - 3 -
By action of the City Council at its regular meeting held on the 9 day of
2018.
COUNCIL PRESIDENT JOE BORTON VOTED
COUNCIL VICE PRESIDENT LUKE CAVENER VOTED Ye;'
COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED `AM
COUNCIL, MEMBER TY PALMER VOTED ll!:�
COUNCIL MEMBER TREG BERNT VOTED '%
COUNCIL MEMBER GENESIS MILAM VOTED 1
MAYOR TAMMY de WEERD VOTED
(TIE BREAKER)
Mayor TWeerd
ZK
r�Qo�PSED AUGvsrT
T'
Attest: ° i90 of
IDAHO
City Clerk
Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By: Dated: ��j 'CMb'
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2017-0167 -4-
EXHIBIT A
Whistle Stop – RZ, CUP, PFP H-2017-0167 PAGE 1
STAFF REPORT
HEARING DATE: March 6, 2018
TO: Mayor & City Council
FROM: Sonya Allen, Associate Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Whistle Stop – RZ, CUP, PFP (H-2017-0167)
I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST
The applicant, Biltmore Company, has submitted an application for a rezone (RZ) of 5.73 acres of
land from the L-O to the R-15 zoning district; conditional use permit (CUP) for a multi-family
development consisting of 68 residential units in an R-15 zoning district; and a combined preliminary
and final plat (PFP) consisting of 16 building lots and 3 common lots on 5.7 acres of land in the
proposed R-15 zoning district.
II. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed RZ, CUP and PFP applications based on the Findings of
Fact and Conclusions of Law in Exhibit D of this report.
The Meridian Planning & Zoning Commission heard these items on February 1, 2018. At the
public hearing, the Commission moved to recommend approval of the subject RZ, CUP and
PFP requests.
a. Summary of Commission Public Hearing:
i. In favor: Kevin Amar
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: None
v. Staff presenting application: Sonya Allen
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
i. None
c. Key Issues of Discussion by Commission:
i. Pathway connection to W. Pine Ave. as recommended by the Pathways Project
Manager;
ii. Adequacy of the proposed parking (although it exceeds UDC standards) and whether or
not the UDC should be amended to require more parking for multi-family
developments;
iii. Pathway along the Nine Mile Creek and extensions east & west of the site.
d. Commission Change(s) to Staff Recommendation:
i. Remove condition #6.1 in Exhibit B that requires a pathway connection to W. Pine Ave.
and associated fencing and landscaping.
e. Outstanding Issue(s) for City Council:
i. None
Meridian City Council Meeting Agenda March 20, 2018 – Page 186 of 426
EXHIBIT A
Whistle Stop – RZ, CUP, PFP H-2017-0167 PAGE 2
The Meridian City Council heard these items on March 6, 2018. At the public hearing, the
Council approved the subject RZ, CUP and PFP requests.
a. Summary of City Council Public Hearing:
i. In favor: Kevin Amar
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: None
v. Staff presenting application: Sonya Allen
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
i. None
c. Key Issues of Discussion by Council:
i. How the units will be managed if under different ownership;
ii. Consideration of more parking in open space areas (no on-street parking is available).
d. Key Council Changes to Commission Recommendation
i. At the applicant’s request and staff’s agreement, delete condition #1.6.6, which requires
the property to be subdivided prior to applying for a Certificate of Zoning Compliance,
to allow the applicant to proceed with development prior to recordation of the plat.
ii. Modify condition #1.6.5 to require the overall development to be managed by the same
property management company to ensure the property is consistently maintained;
submit a copy of the recorded agreement prior to issuance of the first Certificate of
Occupancy within the development.
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2017-
0167, as presented in the staff report for the hearing date of March 6, 2018, with the following
modifications: (Add any proposed modifications.)
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0167,
as presented during the hearing on March 6, 2018, for the following reasons: (You should state
specific reasons for denial.)
Continuance
I move to continue File Number H-2017-0167 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located at 1297 W. Pine Avenue, in the SW ¼ of Section 12, Township 3 North, Range
1 West. (Parcel No. R8521560020)
B. Applicant:
Biltmore Company
1548 Cayuse Way, Ste. 100
Meridian, ID 83646
C. Owner:
Marlon Hughes
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201 Blackberry
Midland, TX 79701
D. Representative:
Kent Brown, Kent Brown Planning Services
3161 E. Springwood Dr.
Meridian, ID 83642
E. Applicant's Statement/Justification: Please see applicant’s narrative for this information.
V. PROCESS FACTS
A. The subject application is for a rezone, conditional use permit and combined preliminary/final
plat. A public hearing is required before the Planning and Zoning Commission and City Council,
consistent with Meridian City Code Title 11, Chapter 5.
B. Newspaper notifications published on: January 12, 2018 (Commission); February 16, 2018 (City
Council)
C. Radius notices mailed to properties within 300 feet on: January 19, 2018 (Commission); February
9, 2018 (City Council)
D. Applicant posted notice on site(s) on: January 22, 2018 (Commission); February 24, 2018 (City
Council)
VI. LAND USE
A. Existing Land Use(s): The site consists of a single undeveloped vacant lot, zoned L-O.
B. Character of Surrounding Area and Adjacent Land Use and Zoning:
North: Multi-family residential (Tramore), zoned L-O
South: Railroad tracks and industrial uses, zoned RUT in Ada County and I-L respectively
East: Multi-family residential (Rockcreek), zoned R-15
West: Assisted living facility (Sabra), zoned L-O
C. History of Previous Actions:
In 1990 and 2001, Records of Surveys (#1823 and #5461, respectively) were recorded for this
property.
In 2001, a conditional use permit (CUP-01-036) for a planned development for a senior
community in an L-O zoning district; and combined preliminary/final plat (PFP-01-006)
consisting of 2 building lots on 10 acres of land in an L-O zoning district was approved for
Tramore Subdivision.
In 2004, a conditional use permit (CUP-04-018) for a planned development consisting of 64
multi-family residential units; and a preliminary plat (PP-04-018) and final plat (FP-04-076)
consisting of 16 building lots and 3 common/other lots on 5.7 acres of land in the L-O zoning
district was approved for Roundtree Subdivision. The developer installed the underground
improvements, including the bridge over the Ninemile Creek and all of the water and sewer
mains and pressure irrigation systems but never commenced construction of buildings.
In 2007, a conditional use permit (CUP-07-002) for a multi-family development consisting of
64 dwelling units [(16) 4-plexes] on 5.7 acres of land in the L-O zoning district; and
Meridian City Council Meeting Agenda March 20, 2018 – Page 188 of 426
EXHIBIT A
Whistle Stop – RZ, CUP, PFP H-2017-0167 PAGE 4
preliminary plat (PP-07-004) consisting of 16 residential building lots and 3 common lots was
approved for Doubletree Subdivision. No further development occurred with this approval.
D. Utilities:
1. Location of sewer: Sanitary sewer mains intended to provide service to the subject site were
installed as part of the previously approved development; however they were never fully
completed or accepted by the city.
2. Location of water: Water mains intended to provide service to the subject site were installed
as part of the previously approved development; however they were never fully completed or
accepted by the city.
3. Issues or concerns: The applicant shall be responsible for the testing and completion of the
installed utilities.
D. Physical Features:
1. Canals/Ditches Irrigation: The Ninemile Creek bisects this site (east/west).
2. Hazards: Staff is not aware of any hazards that exist on this site.
3. Flood Plain: A portion of this site along the Ninemile Creek lies within the floodplain overlay
district.
VII. COMPREHENSIVE PLAN
The subject property is currently designated High Density Residential (HDR) on the Comprehensive
Plan Future Land Use Map (FLUM). The applicant requests City Council approval of a “step” down
in density to Medium High Density Residential (MHDR) as allowed without an amendment to the
FLUM (see page 21 for more information).
HDR: The HDR designation allows for the development of multi-family homes in areas where urban
services are provided. Residential gross densities should exceed 15 dwelling units per acre.
Development might include duplexes, apartment buildings, townhouses, and other multi -unit
structures. A desirable project would consider the placement of parking areas, fences, berms, and
other landscaping features to serve as buffers bet ween neighboring uses. Developments need to
incorporate high quality architectural design and materials and thoughtful site design to ensure quality
of place and should also incorporate high quality architectural design and materials and thoughtful
site design that incorporate connectivity with adjacent uses and area pathways, attractive landscaping
and individual project identity.
MHDR: The MHDR designation allows for the development of a mix of relatively dense residential
housing types including townhouses, condominiums and apartments. Residential gross densities
should range from 8 to 15 dwelling units per acre, with a target density of 12 units per acre. These are
relatively compact areas within the context of larger neighborhoods and are typically loca ted around
or near mixed use commercial or employment areas to provide convenient access to services and jobs
for residents. Developments need to incorporate high quality architectural design and materials and
thoughtful site design to ensure qualify of place and should also incorporate connectivity with
adjacent uses and area pathways, attractive landscaping and individual project identity.
The applicant is proposing to develop a 68 unit apartment complex with a mix of townhome style
units and more traditional apartments in 4-plex and 8-plex configurations. A gross density of 11.92
units per acre is proposed consistent with the requested step down in density to MHDR and the target
density desired in that designation.
Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to
the proposed use (staff analysis in italics):
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“Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City.” (3.01.01F)
City services are available and will be extended by the developer to the proposed lots upon
development of the site in accord with UDC 11-3A-21.
“Require neighborhood and community commercial areas to create a site design compatible
with surrounding uses. “ (3.05.02A)
The site design of the proposed multi-family residential development is compatible with the
same type of use to the east and the assisted living facility to the west.
“Maintain integrity of neighborhoods to preserve values and ambiance of areas.” (3.05.02)
If the applicant complies with the design standards contained in the Architectural Standards
Manual (ASM), the UDC and the specific use standards for multi-family developments, staff
is of the opinion the proposed use should maintain the integrity of the neighborhood.
“Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D)
There is one existing driveway access via W. Pine Avenue; no additional accesses are
proposed via streets.
“Require appropriate landscape and buffers along transportation corridors (setback,
vegetation, low walls, berms, etc.).” (3.06.02F)
A street buffer already exists along W. Pine Avenue, an arterial street, in accord with the
standards listed in UDC 11-3B-7C.
“Protect existing residential properties from incompatible land use development on adjacent
parcels.” (3.06.01F)
There is an existing multi-family development to the east of this site; and an assisted living
facility to the west of this site. Because the proposed use is also residential in nature, it
should be compatible with existing adjacent residential uses.
“Support a variety of residential categories (low-, medium-, medium-high and high-density
single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the
purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E)
The proposed multi-family development in 4-plex and 8-plex configurations should contribute
to the variety of residential housing available in the City; staff is unaware how “affordable”
the units will be.
“Preserve the existing rail corridor for a future transit system between Boise and Nampa.”
(3.03.04F)
A multi-use pathway is proposed in accord with the Pathways Master Plan adjacent to the
railroad corridor along the south boundary of the site.
“Develop pathways to connect Meridian with Boise, Nampa, Kuna and Eagle.” (6.01.02C)
A pathway exists off-site along the north side of the Ninemile Creek and a segment of the
City’s multi-use pathway system is proposed along the railroad tracks at the south boundary
of the site which will provide interconnectivity with adjacent cities. Staff is also
recommending a dedicated pathway easement is provided along the south side of the creek
since none exists for the pathway on the north side of the creek.
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“Ensure development provides safe routes and access to schools, parks and other community
gathering places.” (3.07.02N)
There is an existing sidewalk to this site from the sidewalk along W. Pine Ave. for safe
pedestrian access.
For the above reasons, staff believes the proposed development is consistent with the Comprehensive
Plan if City Council determines a “step” down in density is appropriate for this site.
VIII. UNIFIED DEVELOPMENT CODE
A. Purpose Statement of Zone: The purpose of the residential districts is to provide for a range of
housing opportunities consistent with the Meridian Comprehensive Plan. Residential districts are
distinguished by the dimensional standards of the corresponding zone and housing types that can
be accommodated.
B. Schedule of Use: Unified Development Code (UDC) Table 11-2A-2 lists the principal permitted,
accessory, conditional, and prohibited uses in the R-15 zoning district. The proposed multi-family
development requires conditional use permit (CUP) approval in the R-15 zoning district.
Compliance with the specific use standards listed in UDC 11-4-3-27, Multi-Family Development,
for the use is also required.
C. Dimensional Standards: Development of the site shall comply with the dimensional standards
listed in UDC 11-2A-7 for the R-15 zoning district and in UDC 11-4-3-27 for multi-family
developments.
D. Landscaping: Street buffer landscaping is required as set forth in UDC Table 11-2A-7 per the
standards listed in UDC 11-3B-7C; parking lot landscaping is required in accord with the
standards listed in UDC 11-3B-8C.
E. Off-Street Parking: UDC Table 11-3C-6 lists the parking requirements for multi-family
dwellings.
F. Structure and Site Design Standards: Development of this site must comply with the design
standards listed in UDC 11-3A-19 and in the Architectural Standards Manual (ASM).
IX. ANALYSIS
A. Analysis of Facts Leading to Staff Recommendation:
REZONE (RZ): A rezone of 5.73 acres of land from the L-O to the R-15 zoning district is
requested. A site development plan has been submitted that depicts how the property is proposed
to develop with (15) 4-plex structures and (1) 8-plex structure containing a total of 68 multi-
family residential units.
Since approval of the previous multi-family developments on this site, the UDC has been revised
to no longer allow such uses in the L-O district. Therefore, a rezone to a residential district is
necessary to develop the site in accord with the residential FLUM designation.
The proposed zoning and development plan is consistent with the MHDR FLUM designation if
City Council deems a step down in density is appropriate for this site without an amendment to
the FLUM.
The legal description submitted with the application, included in Exhibit C, shows the boundary
of the property proposed to be rezoned. The property is within the Area of City Impact boundary.
The City may require a development agreement (DA) in conjunction with a rezone pursuant to
Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this
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EXHIBIT A
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application, staff recommends a DA as a provision of the rezone with the provisions included in
Exhibit B.
CONDITIONAL USE PERMIT (CUP): A CUP is requested for a multi-family development
consisting of 68 residential units on 5.7 acres of land in an R-15 zoning district. The units will be
contained in (10) townhome style 4-plexes with the living room downstairs and 2 bedrooms
upstairs; (5) traditional 4-plexes with 2 bedroom units downstairs and 2 bedroom units upstairs;
and, (1) 8-plex with (4) 1-bedroom units downstairs and (4) 1-bedroom units upstairs. The project
will be constructed in one phase.
Specific Use Standards: The specific use standards for multi-family developments listed in UDC
11-4-3-27 apply to development of this site as follows: (Staff’s comments in italics)
A minimum of 80 square feet (s.f.) of private useable open space is required to be
provided for each unit. The floor plans depict 81 square foot patio and balconies for each
unit in compliance with this requirement.
Developments with 20 units or more shall provide a property management office, a
maintenance storage area, a central mailbox location with provisions for parcel mail that
provides safe pedestrian and/or vehicular access and a directory map of the development
at an entrance or convenient location for those entering the development. The preliminary
plat site plan depicts a directory at the entrance to the development and central mailbox
location; a property management office and maintenance storage area shall be depicted
on a revised site plan submitted with the Certificate of Zoning Compliance application.
A minimum of 250 square feet of common open space is required for each unit
containing more than 500 and up to 1,200 square feet of living area. All of the proposed
units are between 500 and 1,200 square feet; therefore, a minimum of 17,000 square feet
(or 0.39 of an acre) of common open space is required for this development that is a
minimum of 400 square feet in area with a minimum length and width dimension of 20
feet. The open space exhibit included in Exhibit A.4 depicts a total of 1.47 acres (or
63,937 s.f.) of common open space in accord with this requirement.
For multi-family developments between 20 and 75 units, 3 site amenities are required to
be provided with at least one from each category listed in UDC 11 -4-3-27D. The
applicant proposes a tot lot with children’s play equipment, an open grassy area of at
least 50’ x 100’ in size, a community garden, covered bicycle storage and a segment of
the City’s multi-use pathway. These amenities fall within the quality of life, open space
and recreation categories as required.
Landscaping is required to comply with UDC 11-4-3-27-F. All street facing elevations
shall have landscaping along their foundation as follows: the landscaped area shall be at
least 3-feet wide and have an evergreen shrub with a minimum mature height of 24
inches for every 3 linear feet of foundation. The remainder of the area shall be landscaped
with ground cover plants. Because this site is set back from Pine Avenue over 400’, there
are no street facing elevations.
The development is required to record legally binding documents that state the
maintenance and ownership responsibilities for the management of the development,
including, but not limited to, structures, parking, common areas, and other development
features. The applicant should comply with this requirement; the entire complex should
be subject to the same maintenance agreement.
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A minimum building setback of 10 feet is required unless a greater setback is otherwise
required per UDC 11-4-3-27B.1. All buildings depicted on the site plan comply with this
requirement.
All on-site service areas, outdoor storage areas, waste storage, disposal facilities, and
transformer and utility vaults shall be located in areas not visible from a public street, or
shall be fully screened from view from a public street. There are no service areas
proposed on the site that are visible from a public street (i.e. W. Pine Ave.).
Parking: Off-street parking is required for multi-family developments in accord with the
standards listed in UDC Table 11-3C-6. A minimum of 1.5 parking spaces is required for each
dwelling unit that contains one bedroom; and a minimum of 2 parking spaces is required for each
dwelling unit that contains 2 bedrooms with at least one of those spaces being covered by a
carport or garage.
Per the Lot Table in Exhibit A.5, all of the units except for one, which contains (1) bedroom,
contain 2 bedrooms, which requires a minimum of 135.5 parking spaces with at least 69 of those
being covered. The site plan depicts a total of 141 spaces provided with 70 of those being covered
by carports in accord with UDC standards which is 5 more than the minimum required. Staff
recommends the extra 5 spaces are signed for guest parking.
A minimum of one bicycle parking space for every 25 proposed vehicle spaces or portion thereof
is required to be provided on the site per UDC 11-3C-6G in accord with the standards listed in
UDC 11-3C-5C. Based on 141 vehicle spaces proposed, a minimum of 6 bicycle spaces are
required; 7 covered spaces are proposed.
Landscaping: Parking lot landscaping is required to be provided in accord with the standards
listed in UDC 11-3B-8C and will be reviewed with the Certificate of Zoning Compliance
application.
The UDC (11-2B-3) requires a 25-foot wide buffer along arterial streets (i.e. W. Pine Ave.)
planted in accord with the standards listed in UDC 11-3B-7C. There is existing landscaping along
Pine that complies with this requirement.
Fencing: All new fencing is required to comply with the standards listed in UDC 11-3A-7.
Fencing along all natural waterways shall not prevent access to the waterway. In limited
circumstances and in the interest of public safety, larger open water systems may require fencing
as determined by the City Council, director and/or Public Work’s Director in accord with UDC
11-3A-6.
Fencing exists along the east & west property boundaries of the site; a 6-foot tall chain-link fence
exists along the creek. No new fencing is proposed to be constructed with this development.
Trash Enclosure: The design and locations of the trash enclosure(s) is required to be approved
by Bob Olson at Republic Services (phone: 208-345-1265; or, email:
rolson@republicservices.com. A stamped approved plan is required to be submitted with the
Certificate of Zoning Compliance application for the proposed trash enclosure(s).
Open Space: Open space is required to be provided for multi-family developments within
residential districts as set forth in UDC 11-3G-3A.1. A minimum of 10% (or 0.57 of an acre)
qualified open space is required to be provided per the standards listed in UDC 11-3G-3B.
Additionally, per the specific use standards listed in UDC 11-4-3-27C for multi-family
developments, a minimum of 17,000 square feet (or 0.39 of an acre) of common open space is
required based on the square footage of the dwelling units per the standards listed in UDC 11-43-
3-27C.
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Based on the above requirements, a minimum of 0.96 of an acre of qualified open space is
required to be provided within this development. The open space exhibit included in Exhibit A.4
depicts a total of 1.47 acres (or 25.7%) of qualified open space, exceeding the minimum
standards.
Site Amenities: Site amenities are required to be provided within this development in accord
with the standards listed in UDC 11-3G-3C, which requires a minimum of one (1) qualified site
amenity for properties under 20 acres in size; and UDC 11-4-3-27D which requires a minimum of
qualified 3 amenities from each category (i.e. quality of life, open space and recreation).
As discussed above, the applicant proposes a tot lot with children’s play equipment, an open
grassy area of at least 50’ x 100’ in size, a community garden, covered bicycle storage and a
segment of the City’s multi-use pathway. These amenities fall within the quality of life, open
space and recreation categories as required.
Building Elevations: Three (3) different building types are proposed within this development
(i.e. townhome style 4-plexes, traditional 4-plexes, and an 8-plex); all are 2-stories in height.
Building materials consist of a mix of horizontal, board and batten and shake siding with cultured
stone accents and architectural composite roofing.
The architectural character of the structures is required to comply with the standards listed in the
Architectural Standards Manual. The elevations submitted with the Certificate of Zoning
Compliance application should demonstrate compliance with those standards and should be
substantially consistent with the concept elevations submitted with this application and the
conditions contained in this report.
Certificate of Zoning Compliance: The applicant is required to obtain approval of a Certificate
of Zoning Compliance application for establishment of the new use and to ensure all site
improvements and structures comply with the provisions of the UDC and the conditions in this
report, in accord with UDC 11-5B-1.
Design Review: The applicant is required to submit an application for Design Review concurrent
with the Certificate of Zoning Compliance application in accord with UDC 11-5B-8. The site and
building design is required to be generally consistent with the elevations, site plan and landscape
plan submitted with this application, the standards listed in UDC 11-3A-19, the Architectural
Standards Manual and conditions of approval in Exhibit B.
PRELIMINARY/FINAL PLAT (PFP): A combined preliminary and final plat (PFP) is proposed
consisting of 16 building lots and 3 common lots on 5.7 acres of land in the R-15 zoning district.
This is a re-subdivision of Lot 2, Block 1 Tramore Subdivision.
Dimensional Standards: Staff has reviewed the proposed plat for compliance with the
dimensional standards listed in UDC Table 11-2A-7 for the R-15 zoning district and found the
plat in compliance with those standards.
Access: Access to this development is provided from an existing driveway via W. Pine Avenue,
an arterial street. The adjacent development to the south (i.e. Tramore) also uses this driveway for
access. A note should be included on the plat that references the access easement to that property.
A driveway stub exists to this site from the multi-family development to the east; a connection to
that driveway is proposed for interconnectivity.
Landscaping: A 25-foot wide street buffer is required to be provided along W. Pine Avenue, an
arterial street, as set forth in UDC Table 11-2A-7. The buffer is contained within the common lot
for the driveway.
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Sidewalks: Sidewalks are required to be provided with development in accord with the standards
listed in UDC 11-3A-17. Detached sidewalks are required along arterial streets (i.e. W. Pine
Ave.). However, because an attached sidewalk already exists along W. Pine Avenue and it’s in
good condition, Staff does not recommend it’s torn out and reconstructed as a detached sidewalk.
Utilities: All development is required to connect to the City water and sewer system unless
otherwise approved by the City Engineer in accord with UDC 11-3A-21. City water and sewer
service has been extended to each lot.
Pressurized Irrigation: An underground pressurized irrigation system is required to be provided
for the development in accord with UDC 11-3A-15. Each lot has been provided pressure
irrigation from NMID.
Storm Drainage: An adequate storm drainage system is required in all developments in accord
with the City’s adopted standards, specifications, and ordinances, per UDC 11-3A-18. Storm
drainage is proposed to be retained on-site though previously installed sub-surface facilities.
Staff recommends approval of the subject applications with the requirement of a development
agreement with the provisions listed in Exhibit B per the Findings in Exhibit D.
X. EXHIBITS
A. Drawings
1. Vicinity/Zoning & Aerial Map
2. Preliminary Plat (dated: 12/5/17)
3. Final Plat (dated: 12/12/17)
4. Site/Landscape Plan (dated: 12/13/17) & Open Space Exhibit (dated: 12/5/17)
5. Proposed Building Elevations & Floor Plans
B. Agency Comments/Conditions of Approval
1. Planning Division
2. Public Works Department
3. Fire Department
4. Police Department
5. Republic Services
6. Parks Department
7. Ada County Highway District
C. Legal Description & Exhibit Map
D. Required Findings from Unified Development Code
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Exhibit A.1: Vicinity/Zoning & Aerial Map
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EXHIBIT A
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Exhibit A.2: Preliminary Plat (dated: 12/5/17)
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Exhibit A.3: Final Plat (dated: 12/12/17)
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Exhibit A.4: Site/Landscape Plan (dated: 12/13/17) & Open Space Exhibit (dated: 12/5/17)
Meridian City Council Meeting Agenda March 20, 2018 – Page 199 of 426
EXHIBIT A
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EXHIBIT A
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EXHIBIT A
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EXHIBIT A
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Bicycle Storage
Community Garden
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EXHIBIT A
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Exhibit A.5: Proposed Building Elevations & Floor Plans
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EXHIBIT A
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EXHIBIT A
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EXHIBIT A
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EXHIBIT A
Whistle Stop – RZ, CUP, PFP H-2017-0167 PAGE 23
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EXHIBIT A
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EXHIBIT A
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LOT TABLE
LOTS BUILDING BUILDING TYPE SF OF LIVING AREA NUMBER OF BEDROOMS
1 COMMON AREA
2 A 4PLEX 953 SF 2
3 A 4PLEX 953 SF 2
4 A 4PLEX 953 SF 2
5 A 4PLEX 953 SF 2
6 A 4PLEX 953 SF 2
7 COMMON AREA
8 B 4PLEX 1037 SF 2
9 B 4PLEX 1037 SF 2
10 B 4PLEX 1037 SF 2
11 B 4PLEX 1037 SF 2
12 A 4PLEX 953 SF 2
13 A 4PLEX 953 SF 2
14 COMMON AREA
15 C 8PLEX 631 SF 1
16 B 4PLEX 1037 SF 2
17 A 4PLEX 953 SF 2
18 A 4PLEX 953 SF 2
19 A 4PLEX 953 SF 2
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B. Agency Comments/Conditions
1. PLANNING DIVISION
1.1 A Development Agreement (DA) is required as a provision of rezone of this property. Prior to the
rezone ordinance approval, a DA shall be entered into between the City of Meridian, the property
owner(s) at the time of rezone ordinance adoption, and the developer.
Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to
commencement of the DA. The DA shall be signed by the property owner and returned to the
Planning Division within six (6) months of the City Council granting the rezone. The DA shall, at
minimum, incorporate the following provisions:
a. Future development of this site shall substantially comply with the preliminary plat , final plat
and site/landscape plan included in Exhibit A and the conditions contained herein.
b. Future development shall comply with the design standards listed in UDC 11-3A-19 and the
City of Meridian Architectural Standards Manual.
1.2 Site Specific Conditions of Approval – Preliminary/Final Plat
1.2.1 The final plat included in Exhibit A.3, dated 12/12/17, shall be revised prior to signature on the
plat by the City Engineer as follows:
a. Graphically depict a permanent dedicated 25-foot wide street buffer along W. Pine Avenue
within Lot 1, Block 1 in accord with UDC 11-3B-7C.2b.
c. Include a note stating, “The bottom elevation of structural footings shall be set a minimum of
12-inches above the highest established normal ground water elevation.”
d. Include a note pertaining to the location of the floodplain on a portion of this property.
e. Include a note on the plat that references the access easement on this site via W. Pine Avenue
across Lot 1, Block 1 for Tramore subdivision (parcel #R8521560010).
1.2.2 Submit a public pedestrian easement for the multi-use pathways proposed on this site that meets
the Park’s Department’s standards to the Planning Division for approval by City Council and
subsequent recordation.
1.2.3 Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized, as well as the signatures of the Ada
County Highway District and the Central District Health Department.
1.2.4 A floodplain development permit application is required to be submitted for development within
the floodplain.
1.3 General Conditions of Approval – Preliminary/Final Plat
1.3.1 Comply with all bulk, use, and development standards of the R-15 zoning district listed in UDC
Chapter 2 District regulations.
1.3.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set
forth in UDC 11-3A-6.
1.3.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11.
1.3.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-
15, UDC 11-3B-6 and MCC 9-1-28.
1.3.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17.
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1.3.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J.
1.3.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3B-5I,
11-3B-8C, and Chapter 3 Article C.
1.3.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-
7C (streets).
1.3.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-
11C.
1.3.10 Protect any existing trees on the subject property that are greater than four-inch caliper and/or
mitigate for the loss of such trees as set forth in UDC 11-3B-10.
1.3.11 Provide bicycle parking spaces as set forth in UDC 11-3C-6G consistent with the design
standards as set forth in UDC 11-3C-5C.
1.3.12 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12.
1.3.13 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle.
1.3.14 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site.
1.3.15 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7
and 11-3A-6B as applicable.
1.3.16 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public
roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights
shall be installed at developer’s expense. Final design shall be submitted as part of the
development plan set for approval. Applicant shall also include the location of any existing street
lights in the development plan set. Street lighting is required at intersections, corners, cul-de-sacs,
and at a spacing that does not exceed that outlined in the Standards. The contractor’s work and
materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to
the ISPWC.
1.4 Ongoing Conditions of Approval
1.4.1 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the
area.
1.4.2 The project is subject to all current City of Meridian ordinances and previous conditions of
approval associated with this site.
1.5 Process Conditions of Approval
1.5.1 No signs are approved with this application. Prior to installing any signs on the property, the
applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3
Article D and receive approval for such signs.
1.5.2 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design
Review application for all future structures proposed on the site from the Planning Division, prior
to submittal of any building permit applications.
1.5.3 The applicant shall complete all improvements related to public life, safety, and health as set forth
in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with
UDC 11-5C-3C.
1.5.4 The applicant shall obtain the City Engineer's signature on a final plat within two years of the
approval of this combined preliminary/final plat as set forth in UDC 11-6B-7A.
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1.5.5 The applicant shall pay any applicable impact fees prior to the issuance of a building permit.
1.6 Site Specific Conditions – Conditional Use Permit
1.6.1 The applicant shall comply with the specific use standards listed in UDC 11-4-3-27, Multi-Family
Development.
1.6.2 Comply with the structure and site design standards listed in UDC 11-3A-19 and the standards
listed in the City of Meridian Architectural Standards Manual.
1.6.3 A property management office, a maintenance storage area, a central mailbox location with
provisions for parcel mail that provides safe pedestrian and/or vehicular access and a directory
map of the development at an entrance or convenient location for those entering the development
is required to be provided as set forth in UDC 11-4-3-27B.7; depict on the site plan submitted
with the Certificate of Zoning Compliance application.
1.6.4 Submit a detail of the children’s play equipment with the Certificate of Zoning Compliance
application.
1.6.5 The development is required to record legally binding documents that state the maintenance and
ownership responsibilities for the management of the development, including, but not limited to,
structures, parking, common areas, and other development features. The entire complex shall be
subject to the same maintenance agreement and shall be managed by the same property
management company. A copy of the recorded agreement shall be submitted to the Planning
Division prior to issuance of the first Certificate of Occupancy for the development.
1.6.6 The property shall be subdivided prior to applying for a Certificate of Zoning Compliance
application to ensure buildings comply with the required setbacks of the R-15 district listed in
UDC Table 11-2A-7.
1.6.7 The site/landscape plan included in Exhibit A.4, dated 12/13/17, shall be revised as follows:
a. Depict landscaping within planter islands within the parking lot in accord with the standards
listed in UDC 11-3B-8C.
b. Depict the proposed 10-foot wide pathway along the south side of the creek if allowed by
Nampa Meridian Irrigation District.
2. PUBLIC WORKS DEPARTMENT
2.1 Site Specific Conditions of Approval
2.1.1 Correct the orientation of the north arrow on the final plat mapping.
2.1.2 The Whistle Stop Subdivision will need a floodplain development permit application submitted.
The PDF titled “floodplain data” depicts the Ninemile Creek preliminary maps published by
FEMA as part of an Ada County update. These maps are set to be effective sometime in 2019 due
to appeals. The other document depicts the current effective floodplain maps. The current
effective map have Ninmile Creek in this section as an undefined “A” zone and we would require
a detailed study of this reach. FEMA has already done this for you with the preliminary map
revisions, so we will accept this study as “best available data”. However we do not have any
information on the bridge and it appears it was constructed without a floodplain permit. We have
a “no rise” and drawings for the Rockcreek bridge east adjacent to this development but nothing
for Tramore bridge/culvert section. With the permit application you will need to submit details of
the bridge and a “no rise” certification. Your engineer can use the FEMA study as the basis for
this determination.
2.2 General Conditions of Approval
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2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to provide
service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover
from top of pipe to sub-grade is less than three feet than alternate materials shall be used in
conformance of City of Meridian Public Works Departments Standard Specifications.
2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water
mains to and through this development. Applicant may be eligible for a reimbursement
agreement for infrastructure enhancement per MCC 8-6-5.
2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to development plan approval.
2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
prior to receiving development plan approval.
2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat
by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and
possible reassignment of street addressing to be in compliance with MCC.
2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
2.2.7 Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
road base approved by the Ada County Highway District and the Final Plat for this subdivision
shall be recorded, prior to applying for building permits.
2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted
fencing, landscaping, amenities, etc., prior to signature on the final plat.
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2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set forth in
UDC 11-5C-3B.
2.2.12 Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H.
2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a
minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure
that the bottom elevation of the crawl spaces of homes is at least 1-foot above.
2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan
requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy
of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272.
2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount
of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, water and reuse infrastructure for
duration of two years. This surety will be verified by a line item cost estimate provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-221.
3. FIRE DEPARTMENT
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3.1 Any newly installed Fire Department connections for sprinkler or standpipes will require
locking Fire Department plugs.
3.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance
with International Fire Code Section (IFC) 508.5.4 as follows:
a. Fire hydrants shall have a Storz LDH connection in place of the the 4 ½” outlet. The
Storz connection may be integrated into the hydrant or an approved adapter may be used on
the 4 1/2" outlet.
b. Fire hydrants shall have the Storz outlet face the main street or parking lot drive aisle.
c. Fire hydrants shall be placed on corners when spacing permits.
d. Fire hydrants shall not have any vertical obstructions to outlets within 10’.
e. Fire hydrants shall be placed 18” above finished grade to the center of the Storz outlet.
f. Fire hydrants shall be provided to meet the requirements of the Meridian Water Dept.
Standards.
g. Show all proposed or existing hydrants for all new construction or
additions to existing buildings within 1,000 feet of the project.
3.3 All entrances, internal roads, drive aisles, and alleys shall have a turning radius
of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4.
3.4 Private Alleys and Fire Lanes shall have a 20’ wide improved surface
capable of supporting an imposed load of 75,000 lbs. All roadways shall be
marked in accordance with Appendix D Section D103.6 Signs.
3.5 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with
International Fire Code Sections 503.3 & D103.6.
3.6 Ensure that all yet undeveloped parcels are maintained free of combustible
vegetation as set forth in International Fire Code Section 304.1.2.
3.7 Operational fire hydrants, temporary or permanent street signs, and access roads
with an all-weather surface are required to be installed before combustible
construction material is brought onto the site, as set forth in International Fire
Code Section (IFC) 501.4.
3.8 Commercial and office occupancies will require a fire-flow consistent with
International Fire Code Appendix B to service the proposed project. Fire
hydrants shall be placed per Appendix C.
3.9 Maintain a separation of 5’ from the building to the dumpster enclosure as set
forth in International Fire Code Section 304.3.3.
3.10 Provide a Fire Department Key box entry system for the complex prior to
occupancy as set forth in International Fire Code Section 506.
3.11 The first digit of the Apartment/Office Suite shall correspond to the floor level as
set forth in International Fire Code Section 505.1 and Meridian Amendment 10-4-1.
3.12 The applicant shall work with Public Works and Planning Department staff to provide
an address identification plan and a sign which meets the requirements of the City of
Meridian sign ordinance and is placed in a position that is plainly legible and visible
from the street or road fronting the property, as set forth in International Fire Code
Section 505.1 and Meridian Amendment 104-4-1.
3.13 All portions of the buildings located on this project must be within 150’ of a
paved surface as measured around the perimeter of the building as set forth in
International Fire Code Section 503.1.1.
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3.14 All R-2 occupancies with 3 or more units shall be required to be fire sprinkled
as set forth in International Fire Code Section 903.2.8.
3.15 There shall be a fire hydrant within 100’ of all fire department connections as set
forth in local amendment to the International Fire Code 10-4-1.
3.16 The Fire Department will require Fire Department locking Connection caps on all
FDC inlets. IFC 102.9.
3.17 Buildings over 30’ in height are required to have access roads in accordance
with the International Fire Code Appendix D Section D105.
3.18 Emergency response routes and fire lanes shall not be allowed to have traffic
calming devices installed without prior approval of the Fire Code Official.
National Fire Protection IFC 503.4.1.
3.19 As set forth in International Fire Code Section 504.1, multi-family and
commercial projects shall be required to provide an additional sixty inches (60”)
wide access point to the building from the fire lane to allow for the movement of
manual fire suppression equipment and gurney operations. The unobstructed
breaks in the parking stalls shall be provided so that building access is provided
in such a manner that the most remote part of a building can be reached with a
length of 150' fire hose as measured around the perimeter of the building from
the fire lane. Code compliant handicap parking stalls may be included to assist
meeting this requirement. Contact the Meridian Fire Department for details.
4. POLICE DEPARTMENT
4.1 The Police Department has no comment on this application.
5. REPUBLIC SERVICES
5.1 No comments were received from Republic Services on this application.
6. PARKS DEPARTMENT
6.1 Construct a 10’ multi-use pathway to provide pedestrian connection from proposed sidewalk at
western parking lot edge north to W. Pine Avenue, west of existing access road. Provide fencing
and landscaping consistent with the standards as set forth in UDC 11-3A-7A7 and 11-3B-12C
respectively. Pathway may taper to match sidewalk width where it meets parking lot.
6.2 The applicant shall design and construct the multi-use pathway(s) consistent with the location and
specifications (Chapter 3) set forth in the Meridian Pathways Master Plan unless otherwise
approved by the Parks and Recreation Director.
6.3 Prior to City Engineer signature on the final plat, the applicant shall depict public access
easements for future multi-use pathways on the final plat: one abutting and running parallel to the
railroad right-of-way at the south property line, and one abutting the north property line, north of
the Nine Mile Drain and continuing across access road to west property line.
6.4 Prior to Certificate of Occupancy, the applicant shall record public access easements for
constructed and future multi-use pathways as noted above, and submit copies of said easements to
the Planning Division.
6.5 The applicant shall have an ongoing obligation to maintain all pathways.
6.6 Prior to City Engineer signature on the final plat, applicant shall submit materials testing reports
documenting that construction of multi-use pathway complies with the City’s pathway design
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standards.
7. ADA COUNTY HIGHWAY DISTRICT
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C. Legal Description & Exhibit Map
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Exhibit D: Required Findings from Unified Development Code
1. REZONE:
Upon recommendation from the Commission, the Council shall make a full investigation
and shall, at the public hearing, review the application. In order to grant an annexation, the
Council shall make the following findings:
a. The map amendment complies with the applicable provisions of the Comprehensive
Plan;
The Applicant proposes to rezone the subject property from the L-O to the R-15 zoning
district in order to develop the site with multi-family dwellings at a gross density of 11.92
units per acre, consistent with the requested step down in density from HDR to MHDR. The
City Council finds the proposed map amendment complies with the applicable provisions of
the Comprehensive Plan (See section VII above for more information.)
b. The map amendment complies with the regulations outlined for the proposed district,
specifically the purpose statement;
The City Council finds that the proposed map amendment from the L-O to the R-15 zoning
district is consistent with the purpose statement for the residential districts as detailed in
Section VIII above.
c. The map amendment shall not be materially detrimental to the public health, safety,
and welfare;
The City Council finds that the proposed map amendment will not be detrimental to the
public health, safety, or welfare. City utilities will be extended at the expense of the
developer.
d. The map amendment shall not result in an adverse impact upon the delivery of services
by any political subdivision providing public services within the City including, but not
limited to, school districts; and,
The City Council finds that the proposed zoning amendment will not result in any adverse
impact upon the delivery of services by any political subdivision providing services to this
site.
e. The annexation is in the best of interest of the City (UDC 11-5B-3.E).
This finding is not applicable as the application request is for a rezone, not annexation.
2. PRELIMINARY PLAT:
In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the
decision-making body shall make the following findings:
a. The plat is in conformance with the Comprehensive Plan;
The City Council finds that the proposed plat is in substantial compliance with the adopted
Comprehensive Plan in regard to land use, transportation, and circulation if a step down in
density is approved as requested. Please see Comprehensive Plan Policies and Goals, Section
VII, of the Staff Report for more information.
b. Public services are available or can be made available and are adequate to
accommodate the proposed development;
The City Council finds that public services will be provided to the subject property upon
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development. (See Exhibit B of the Staff Report for more details from public service
providers.)
c. The plat is in conformance with scheduled public improvements in accord with the
City’s capital improvement program;
Because City water and sewer and any other utilities will be provided by the developer at
their own cost, the City Council finds that the subdivision will not require the expenditure of
capital improvement funds.
d. There is public financial capability of supporting services for the proposed
development;
Based on comments received from the public service providers (i.e., Police, Fire, ACHD,
etc.), the City Council finds there is public financial capability of supporting services for the
proposed development. (See Exhibit B for more detail.)
e. The development will not be detrimental to the public health, safety or general welfare;
and
The City Council finds the proposed development will not be detrimental to the public health,
safety or general welfare. ACHD considers road safety issues in their analysis.
f. The development preserves significant natural, scenic or historic features.
The City Council is unaware of any significant natural, scenic or historic features that exist
on this site.
3. CONDITIONAL USE PERMIT FINDINGS:
The Commission and Council shall review the particular facts and circumstances of each
proposed conditional use in terms of the following, and may approve a conditional use
permit if they shall find evidence presented at the hearing(s) is adequate to establish:
a. That the site is large enough to accommodate the proposed use and meet all the
dimensional and development regulations in the district in which the use is located.
The City Council finds that if the site is designed according to the conditions of approval in
Exhibit B, the site will be large enough to accommodate the proposed use and meet the
dimensional and development regulations of the R-15 zoning district and multi-family
development specific use standards.
b. That the proposed use will be harmonious with the Meridian Comprehensive Plan and
in accord with the requirements of this Title.
The City Council finds the proposed multi-family development with a step down in density
from HDR to MHDR, meets the objectives of the Comprehensive Plan.
c. That the design, construction, operation and maintenance will be compatible with other
uses in the general neighborhood and with the existing or intended character of the
general vicinity and that such use will not adversely change the essential character of
the same area.
The City Council finds that the proposed multi-family development is compatible with other
uses in the general area and will not adversely change the character of the area.
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d. That the proposed use, if it complies with all conditions of the approval imposed, will
not adversely affect other property in the vicinity.
The City Council finds that the proposed development should not adversely affect other
property in the vicinity if the applicant complies with all conditions of approval listed in
Exhibit B of this staff report and constructs all improvements and operates the use in
accordance with the UDC standards.
e. That the proposed use will be served adequately by essential public facilities and
services such as highways, streets, schools, parks, police and fire protection, drainage
structures, refuse disposal, water, and sewer.
The City Council finds that sanitary sewer, domestic water and irrigation can be made
available to the subject property. Please refer to comments prepared by the Public Works
Department, Fire Department and other agencies.
f. That the proposed use will not create excessive additional costs for public facilities and
services and will not be detrimental to the economic welfare of the community.
The City Council finds that the applicant will pay to extend the sanitary sewer and water
mains into the site. No additional capital facility costs are expected from the City. The
applicant and/or future property owners will be required to pay highway impact fees.
g. That the proposed use will not involve activities or processes, materials, equipment and
conditions of operation that will be detrimental to any persons, property or the general
welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors.
The City Council finds that the proposed development will not involve uses that will create
nuisances that would be detrimental to the general welfare of the surrounding area.
The City Council recognizes the fact that traffic and noise will increase with the approval of
this development; however, the City Council does not believe that the amount generated will
be detrimental to the general welfare of the public.
h. That the proposed use will not result in the destruction, loss or damage of a natural,
scenic or historic feature considered to be of major importance.
The City Council finds that the proposed development will not result in the destruction, loss
or damage of any natural feature(s) of major importance.
Meridian City Council Meeting Agenda March 20, 2018 – Page 224 of 426
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: —�
Project/File Number: H-2017-0140
Item Title: Timberline Subdivision
Findings of Fact, Conclusions of Law for Timberline Subdivision
(H-2017-0140) by Bailey Investments, LLC, Located at 655 and
735 West Victory Road
Meetina Notes
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2017-0140 - 1 -
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request for a Preliminary Plat Consisting of fifty eight (58) single-family
residential building lots and eight (8) common lots on 17.3 Acres of Land in the R-8 Zoning District
for Timberline Subdivision , by Merle and F. Laverne Hansen Trust and Connie Tewalt
Case No(s). H-2017-0140
For the City Council Hearing Date of: March 6, 2018 (Findings on March 20, 2018)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of March 6, 2018, incorporated by
reference)
2. Process Facts (see attached Staff Report for the hearing date of March 6, 2018, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of March 6, 2018,
incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of March 6, 2018, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use
Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
Meridian City Council Meeting Agenda March 20, 2018 – Page 226 of 426
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2017-0140 - 2 -
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of March 6, 2018, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant’s request for a preliminary plat is hereby approved per the conditions of approval
in the Staff Report for the hearing date of March 6, 2018, attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Preliminary Plat Duration
Please take notice that approval of a preliminary plat, combined preliminary and final plat, or
short plat shall become null and void if the applicant fails to obtain the city engineer’s signature
on the final plat within two (2) years of the approval of the preliminary plat or the combined
preliminary and final plat or short plat (UDC 11-6B-7A).
In the event that the development of the preliminary plat is made in successive phases in an
orderly and reasonable manner, and conforms substantially to the approved preliminary plat,
such segments, if submitted within successive intervals of two (2) years, may be considered for
final approval without resubmission for preliminary plat approval (UDC 11-6B-7B).
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City
Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up
to two (2) years as determined and approved by the City Council may be granted. With all
extensions, the Director or City Council may require the preliminary plat, combined
preliminary and final plat or short plat to comply with the current provisions of Meridian City
Code Title 11. If the above timetable is not met and the applicant does not receive a time
extension, the property shall be required to go through the platting procedure again (UDC 11-
6B-7C).
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of March 6, 2018
Meridian City Council Meeting Agenda March 20, 2018 – Page 227 of 426
By action of the City Council at its regular meeting held on the �� day of U'A Q. Y6-)
44.7.2011?
COUNCIL PRESIDENT JOE BORTON VOTED
COUNCIL VICE PRESIDENT LUKE CAVENER VOTED `/C"04
COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED Y6
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COUNCIL MEMBER TY PALMER VOTED //``'��
COUNCIL MEMBER TREG BERNT VOTED VC4
COUNCIL MEMBER GENESIS MILAM VOTED l/c `?
MAYOR TAMMY de WEERD VOTED
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Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By: O'hDated:
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2017-0140 - 3 -
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 1
STAFF REPORT Hearing Date: February 27, 2018
(Continued to March 6, 2018)
TO: Mayor & City Council
FROM: Josh Beach, Associate Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Timberline Subdivision – H-2017-0140
I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST
The applicant, Bruce Hessing, Bailey Investments, LLC, has submitted an application for a
preliminary plat (PP) consisting of fifty eight (58) building lots and seven (7) common lots in the R-8
zoning district for Timberline Subdivision.
II. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed PP application with the conditions listed in Exhibit B,
based on the Findings of Fact and Conclusions of Law in Exhibit C.
The Meridian Planning & Zoning Commission heard these items on November 16, December
21, and January 18 2017. At the public hearing, the Commission moved to recommend
approval of the subject preliminary plat request.
a. Summary of Commission Public Hearing:
i. In favor: Penelope Riley (Applicant’s representative)
ii. In opposition: Dustin Hilgert,
iii. Commenting: Dustin Hilgert
iv. Written testimony: Dustin Hilgert
v. Staff presenting application: Josh Beach
vi. Other staff commenting on application: Bill Parsons
b. Key issue(s) of Public Testimony:
i. Density of the development
ii. Quality of the homers being used as exhibits
c. Key Issues of Discussion by Commission:
i. Is there sufficient irrigation water for the property?
ii. Number and location of amenities.
iii. Location of the open space for the development
iv. A large portion of the open space will be placed in a temporary turn-around for the
project.
v. Phasing for the amenities.
vi. Getting a crossing across Victory Road with the first phase.
vii. Whether or not to stub a road to the southeast of the property.
viii. Discussion on requiring a pathway on the south side of the property.
d. Commission Change(s) to Staff Recommendation:
i. Modify condition 1.1.7 to read s follows: The applicant shall construct a stub
sidewalk from the west property line eastward to an alignment with the sidewalk on
the east side of Stoddard Road so as to provide a location for safely crossing to the
east side of Stoddard from the south side of W. Victory Road. Add condition 1.1.8 to
Meridian City Council Meeting Agenda March 20, 2018 – Page 229 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 2
read as follows: The applicant shall construct the entire landscape buffer and
sidewalk along W. Victory Road with the first second phase of development.
ii. Remove condition 1.1.4.
e. Outstanding Issue(s) for City Council:
i. None
The Meridian City Council heard this item on February 27, 2018 and March 6, 2018. At the
public hearings, the Council moved to approve the Preliminary Plat request.
a. Summary of City Council Public Hearing:
i. In favor: Penelope Riley (Applicant’s Representative)
ii. In opposition: Fred Tillman,
iii. Commenting: Fred Tillman, Becky McKay
iv. Written testimony: None
v. Staff presenting application: Josh Beach
vi. Other staff commenting on application: Warren Stewart, Joe Bongiorno, Caleb Hood
b. Key Issues of Discussion by Council:
i. Size and location of open space and amenities
ii. Whether or not to require a play structure for the development.
iii. Whether the city has the ability to restrict the height of the proposed homes in order to
preserve a view.
iv. Is there sufficient open space for the development?
c. Key Council Changes to Staff/Commission Recommendation
i. None
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to recommend approval to the City
Council of File Number H-2017-0140, as presented in the staff report for the hearing date of
December 21, 2017, with the following modifications: (Add any proposed modifications).
Denial
After considering all staff, applicant and public testimony, I move to recommend denial to the City
Council of File Number H-2017-0140, as presented during the hearing on December 21, 2017, for the
following reasons: (Add any proposed modifications).
Continuance
I move to continue File Number H-2017-0140 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located at 655 and 735 W. Victory Road, in the NE ¼ of Section 25, Township 3
North, Range 1 West.
B. Owner/Applicant:
Merle and F. Laverne Hansen Trust Connie Tewalt
2338 W. Bounder Bar Drive 735 W. Victory Road
Meridian, ID 83646 Meridian, ID 83642
C. Representative:
Penelope Riley, Riley Planning Services
Meridian City Council Meeting Agenda March 20, 2018 – Page 230 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 3
P. O. Box 405
Boise, ID 83701
D. Applicant's Statement/Justification: Please see applicant’s narrative for this information.
V. PROCESS FACTS
A. The subject application is a preliminary plat. A public hearing is required before the Planning &
Zoning Commission and City Council on this matter a, consistent with Meridian City Code Title
11, Chapter 5.
B. Newspaper notifications published on: October 27, 2017 (Commission); February 2, 2018
(Council)
C. Radius notices mailed to properties within 300 feet on: October 20, 2017 (Commission); February
2, 2018 (Council)
D. Applicant posted notice on site(s) on: October 27, 2017 (Commission); February 16, 2018
(Council)
VI. LAND USE
A. Existing Land Use(s) and Zoning: The property consists of rural residential property zoned R-8.
B. Character of Surrounding Area and Adjacent Land Use and Zoning:
1. North: Single-family homes in the Bear Creek Subdivision, zoned R-8.
2. East: Rural residential property, zoned R-8.
3. South: Single-family residential property in the Kentucky Ridge Estates Subdivision and
Biltmore Estates Subdivision, zoned R-4.
4. West: Single-family residential property in the Kentucky Ridge Estates Subdivision, zoned
R-4.
C. History of Previous Actions:
1. In 2013, the property was annexed and zoned as part of a City initiated annexation from RUT
to entirely R-8 (AZ-13-014, DA Instrument # 114007668).
D. Utilities:
1. Location of sewer: Sanitary sewer mains intended to provide service to the proposed
development currently exist adjacent to the proposed development.
2. Location of water: Water mains intended to provide service to the proposed development
currently exist adjacent to the proposed development.
3. Issues or concerns: Applicant shall be required to loop the proposed water system to the
existing water mains adjacent to the proposed development.
E. Physical Features:
1. Canals/Ditches Irrigation: No major facilities.
2. Hazards: Staff is not aware of any hazards that exist on this property.
3. Flood Plain: This project does not lie within the Meridian Floodplain Overlay District.
Meridian City Council Meeting Agenda March 20, 2018 – Page 231 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 4
VII. COMPREHENSIVE PLAN POLICIES AND GOALS
This property is designated Medium Density Residential (MDR) on the Comprehensive Plan Future
Land Use Map (FLUM). The MDR designation allows smaller lots for residential purposes within
City limits. Uses may include single-family homes at densities of 3 to 8 dwelling units (d.u.) per acre.
The applicant proposes to develop the site with 58 single-family residential lots and 7 common lots.
The gross density of the proposed plat is 3.41 d.u. per acre with a net density of 5.554 d.u. per acre,
which falls within the target density of the MDR designation. Staff is of the opinion that the proposed
density is appropriate for the area and compatible with adjacent uses and zoning. All adjacent
residential uses are zoned R-8 and R-4, and this would be consistent not only with the surrounding
neighborhoods, but also with the comprehensive plan.
Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to
the proposed use (staff analysis in italics):
1. “Provide for a wide diversity of housing types (single-family, modular, mobile homes and
multi-family arrangements) and choices between ownership and rental dwelling units for all
income groups in a variety of locations suitable for residential development.” (3.07.03B)
If approved, the proposed single-family dwellings would contribute to the variety of housing
types available within the City, consistent with the surrounding residential developments.
2. ”Require usable open space to be incorporated into new residential subdivision plats.”
(3.07.02A)
The applicant has revised the plat since the original proposal and staff has not evaluated the
landscaping to ensure compliance with the UDC. At least 10 days prior to the City Council
hearing, the applicant shall provide a revised landscape plan to ensure compliance with the
UDC.
3. “Require pedestrian access in all new development to link subdivisions together and promote
neighborhood connectivity.” (3.07.02C)
The preliminary plat shows a five foot sidewalk that would connect the proposed development
to the Biltmore Estates Subdivision to the south as well as a detached sidewalk along W.
Victory Road in accord with UDC standards. Staff also recommends that the applicant
construct a 5-foot detached sidewalk along Victory Road with the first phase of development.
4. “Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City.” (3.01.01F)
City services are available and will be extended by the developer to the proposed lots upon
development of the site in accord with UDC 11-3A-21.
5. “Provide housing options close to employment and shopping centers.” (3.07.02D)
Because of its location in close proximity to employment and shopping centers along S.
Meridian Road, this property is ideal for additional housing options.
7. “Encourage infill development.” (3.01.02B)
The subject property is surrounded by property that has been developed with single family
homes. This property has been under-developed for many years and is near existing single-
family residential properties which makes it a good candidate for quality infill
redevelopment.
Based on the above analysis, staff finds that the proposed development is consistent with the
Comprehensive Plan and recommends approval.
Meridian City Council Meeting Agenda March 20, 2018 – Page 232 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 5
VIII. UNIFIED DEVELOPMENT CODE (UDC)
A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to
provide for a range of housing opportunities consistent with the Meridian Comprehensive Plan.
Residential districts are distinguished by the allowable density of dwelling units per acre and
corresponding housing types that can be accommodated within the density range. The medium-
high density residential (R-8) district allows a maximum gross density of 8 dwelling units per
acre.
B. Schedule of Use: Unified Development Code (UDC) Table 11-2A-6 lists the principal permitted
(P), accessory (A), conditional (C), and prohibited (-) uses in the R-8 zoning district. Any use not
explicitly listed, or listed as a prohibited use is prohibited. The proposed use of the site for single-
family detached dwellings is principally permitted use in the R-8 zoning district.
C. Dimensional Standards: Development of the site should be consistent with the dimensional
standards listed in UDC Tables 11-2A-6 for the R-8 zoning district.
D. Landscaping: Street buffer landscaping shall be installed in accordance with the standards listed
in UDC Table 11-2A-6 for the R-8 zoning district.
E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single-
family dwellings.
IX. ANALYSIS
A. Analysis of Facts Leading to Staff Recommendation:
Preliminary Plat: The proposed plat consists of fifty-eight (58) building lots and seven (7)
common lots on 17.3 acres of land in the R-8 zoning district (see Exhibit A.2). The gross density
for the subdivision is 3.41 d.u./acre. The average lot size is 8,490 square feet. All of the proposed
lots comply with the dimensional standards of the UDC. The recorded development agreement
for the subject property requires 10,000 square foot lots adjacent to the Kentucky Ridge
Subdivision.
Existing Structures: There are several existing structures on the site that will be demolished as
part of this project.
Dimensional Standards: Development of this site is required to comply with the dimensional
standards listed in UDC 11-2A-6 for the R-8 district. Staff has reviewed the proposed plat and
found it to be in compliance with the R-8 dimensional standards.
Block Length: The plat is required to comply with the block length standards listed in UDC 11-
6C-3F. Staff has reviewed the proposed plat and found it to be in compliance with the
aforementioned standards.
Phasing: The phasing plan as presented by the applicant indicates the first phase of the
development will come from the south and that the second phase will include the Victory
Road frontage. In an effort to ensure that pedestrian connectivity in the area occurs sooner
rather than later, staff is requiring the applicant to construct the landscape buffer and
sidewalk along W. Victory Road with the first phase of development.
Access: Vehicular access is proposed for this site via one access to W. Victory Road and on to
the stub street to the south (S. Bear Claw Avenue). The applicant is also proposing two additional
stub streets to the parcel to the east that will connect to future development (W. Cumberland
Drive and S. Winnipeg Ave.).
Meridian City Council Meeting Agenda March 20, 2018 – Page 233 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 6
Streets: The proposed internal streets depicted on the plat are public streets. A total of 50-feet of
right-of-way is proposed for the internal streets.
Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. The
applicant proposes to construct 5-foot wide attached sidewalk along internal streets and a 5-foot
detached sidewalk along the entire frontage of W. Victory Road in accord with UDC standards
Tree Mitigation: If there are any existing trees on the site that are proposed to be removed, the
applicant should contact Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to
confirm mitigation requirements prior to removal of any trees on the site.
Fencing: Any existing and proposed fencing for the development shall be included on either a
site plan or landscape plan and shall comply with the standards listed in UDC 11-3A-6B and 11-
3A-7.
Easements: There are several lots that are encumbered by an existing easement. Any existing
utility mains crossing this property that are no longer in use or needed, must be abandoned, and
any associated easements will need to be released/relinquished.
Open Space: A minimum of 10% qualified open space is required to be provided for this
development in accord with UDC 11-3G-3A.1. Based on the area of the preliminary plat (17.3
acres), a minimum of 1.73 acres of qualified open space is required to be provided as set forth in
UDC 11-3A-3B. Since the application was submitted, the applicant has revised the plat and has
not yet submitted a revised landscaping plan with the revised open space calculations. At least 10
days prior to the City Council hearing the applicant shall submit a revised landscape plan to the
City to ensure compliance with UDC requirements.
Site Amenities: All developments consisting of five acres of more are required to provide a
minimum of one site amenity; one additional site amenity is required for each additional 20 acres
per UDC 11-3G-3A.2, in accord with the standards listed in UDC 11-3G-3C.
Based on the area of the preliminary plat (21.02 acres), a minimum of 2 qualified site amenities
are required to be provided. The applicant proposes to provide a tot lot, a half-court basketball
court and a section of the City’s regional pathway. A detail of the play equipment for the tot lot
should be submitted with the final plat application.
Pressurized Irrigation (PI): An underground PI system is required to be provided to each lot in
the subdivision as proposed in accord with UDC 11-3A-15. The applicant is proposing to use
City’s domestic water as irrigation, however as noted in UDC 11-3A-15.C, the applicant has not
provided a waiver of requirements from the irrigation district of proof that they do not have water
rights. Use of the City’s domestic water as irrigation shall be a last option in providing irrigation
water to a proposed development.
Building Elevations: The applicant is proposing to construct single-family detached homes.
The applicant has submitted conceptual sample building elevations for future homes in this
development, included in Exhibit A.4. Building materials appear to consist of a mix of variety of
wood siding, cultured stone and/or masonry with architectural shingles.
In accord with the Findings contained in Exhibit C, Staff recommends approval of the proposed
preliminary plat request for this site. Staff has included comments and recommended conditions
from other City departments in Exhibit B of this report.
X. EXHIBITS
A. Drawings/Other
Meridian City Council Meeting Agenda March 20, 2018 – Page 234 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 7
1. Vicinity Map
2. Proposed Preliminary Plat (dated: 12/7/17)
3. Revised Phase 1 Exhibit (dated: 1/8/18)
4. Proposed Landscape Plan (dated: 10/11/17)
5. Conceptual Building Elevations
B. Agency & Department Comments/Conditions
C. Required Findings from Unified Development Code
Meridian City Council Meeting Agenda March 20, 2018 – Page 235 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 9
A. Drawings
1. Vicinity Map
Meridian City Council Meeting Agenda March 20, 2018 – Page 236 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 10
2. Proposed Preliminary Plat (dated: 12/7/17)
Meridian City Council Meeting Agenda March 20, 2018 – Page 237 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 13
3. Revised Phase 1 Exhibit (dated: 1/8/18)
Meridian City Council Meeting Agenda March 20, 2018 – Page 238 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 14
4. Proposed Landscape Plan (dated: 10/11/17)
Meridian City Council Meeting Agenda March 20, 2018 – Page 239 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 15
Meridian City Council Meeting Agenda March 20, 2018 – Page 240 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 16
Meridian City Council Meeting Agenda March 20, 2018 – Page 241 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 17
5. Conceptual Building Elevations
Meridian City Council Meeting Agenda March 20, 2018 – Page 242 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 18
Meridian City Council Meeting Agenda March 20, 2018 – Page 243 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 19
Meridian City Council Meeting Agenda March 20, 2018 – Page 244 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 20
B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS/CONDITIONS
1. PLANNING DEPARTMENT
1.1 Site Specific Conditions of Approval
1.1.1 Applicant shall meet all terms of the approved annexation (AZ-13-014, DA Instrument #
114007668).
1.1.2 The preliminary plat included in Exhibit A.2, dated 12/7/17, shall be revised as follows:
a. The applicant shall provide a master grading and drainage plan for the site with the first final
plat application.
1.1.3 The landscape plan included in Exhibit A.3, dated 9/11/17, shall be revised as follows:
a. The applicant shall provide a revised landscape plan prior to the Planning and Zoning
Commission hearing.
b. At least ten (10) days prior to the City Council hearing, the applicant shall provide a revised
landscape plan that provides the required 10% qualified open space and one site amenity as
required by UDC 11-3A-3 and 11-3G-3.
c.a. The buffer width along W. Victory Road shall be measured from the back of curb per UDC
11-3B-7C.1a(2); or, the ultimate curb location as determined by ACHD if future road
widening is anticipated; revise accordingly.
d.b. If there are any existing trees on the site that are to be removed, the applicant should contact
Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to confirm mitigation
requirements prior to removal of any trees on the site. Any existing trees proposed to be
retained on-site shall be noted on the landscape plan submitted with a final plat application.
1.1.4 Prior to Commission the applicant shall provide a letter from the applicable irrigation district
stating that the property does not have water rights or provide a pressurized irrigation system as
set forth in UDC 11-3A-15 and 11-3B-6.
1.1.5 Except the public street access to W. Victory Road, direct lot access to W. Victory Road, an
arterial street, is prohibited in accord with UDC 11-3A-3.
1.1.6 Future development of this site shall be generally consistent with the preliminary plat and
building elevations depicted in Exhibit A and the revisions noted in the staff report.
1.1.7 The applicant shall construct a stub sidewalk from the west property line eastward to an
alignment with the sidewalk on the east side of Stoddard Road so as to provide a location
for safely crossing to the east side of Stoddard from the south side of W. Victory Road. The
applicant shall construct the entire landscape buffer and sidewalk along W. Victory Road with the
first phase of development.
1.1.8 The applicant shall construct the entire landscape buffer and sidewalk along W. Victory Road
with the first second phase of development.
1.2 General Conditions of Approval
1.2.1 Comply with all bulk, use, and development standards of the R-8 zoning district listed in UDC
Table 11-2-A-5.
1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets.
1.2.3 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set
forth in UDC 11-3A-6.
Meridian City Council Meeting Agenda March 20, 2018 – Page 245 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 21
1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11 -3A-
15, UDC 11-3B-6 and MCC 9-1-28.
1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17.
1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J.
1.2.7 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-
7C.
1.2.8 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-
11C.
1.2.9 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3,
including but not limited to cul-de-sacs, driveways, common driveways, easements, blocks,
street buffers, and mailbox placement.
1.2.10 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle.
1.3 Ongoing Conditions of Approval
1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets
the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth
in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14.
1.3.2 All common open space and site amenities shall be maintained by an owner's association as set
forth in UDC 11-3G-3F1.
1.3.3 The project is subject to all current City of Meridian ordinances.
1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the
area.
1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set
forth in UDC 11-3A-11.
1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping
and constructed features within the clear vision triangle consistent with the standards in UDC 11-
3A-3.
1.4 Process Conditions of Approval
1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the
applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3
Article D and receive approval for such signs.
1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth
in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with
UDC 11-5C-3C.
1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary
plat as set forth in UDC 11-6B-3C2.
1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two
years of the signature of the City Engineer on the previous final plat as set forth in UDC 11-6B-
7B (if applicable).
Meridian City Council Meeting Agenda March 20, 2018 – Page 246 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 22
1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the
City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension
as set forth in UDC 11-6B-7.
1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
2. PUBLIC WORKS DEPARTMENT
2.1 SITE SPECIFIC CONDITIONS OF APPROVAL
2.1.1 Applicant shall be required to extend the 8-inch diameter water main in S. Bearclaw Avenue to
the property line, install a fire hydrant, tee and blowoff for future extension to the south in the
Biltmore Subdivision.
2.1.3 A street light plan will need to be included in the final plat application. Street light plan
requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can
be found at http://www.meridiancity.org/public_works.aspx?id=272
2.1.4 Any existing utility mains crossing this property that are no longer in use or needed, must be
abandoned, and any associated easements will need to be released/relinquished.
2.1.5 24/7 Access to all utility mainlines outside of a public right-of-Way must be ensured by, at a
minimum, constructing a gravel access roadway per Standard Drawing No. G2 of the City of
Meridian Supplemental Specifications to the Idaho Standards for Public Works Construction.
2.2 General Conditions of Approval
2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to provide
service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover
from top of pipe to sub-grade is less than three feet than alternate materials shall be used in
conformance of City of Meridian Public Works Departments Standard Specifications.
2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water
mains to and through this development. Applicant may be eligible for a reimbursement
agreement for infrastructure enhancement per MCC 8-6-5.
2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to development plan approval.
2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
prior to receiving development plan approval.
Meridian City Council Meeting Agenda March 20, 2018 – Page 247 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 23
2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat
by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and
possible reassignment of street addressing to be in compliance with MCC.
2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
2.2.7 Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
road base approved by the Ada County Highway District and the Final Plat for this subdivision
shall be recorded, prior to applying for building permits.
2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted
fencing, landscaping, amenities, etc., prior to signature on the final plat.
2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set forth in
UDC 11-5C-3B.
2.2.12 Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H.
2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a
minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure
that the bottom elevation of the crawl spaces of homes is at least 1-foot above.
2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
Meridian City Council Meeting Agenda March 20, 2018 – Page 248 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 24
2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan
requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy
of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272.
2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount
of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, water and reuse infrastructure for
duration of two years. This surety will be verified by a line item cost estimate provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-221.
3. POLICE DEPARTMENT
3.1 The Police Department did not provide comments on this application.
4. FIRE DEPARTMENT
5.1 The Fire Department did not provide comments on this application.
5.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance
with International Fire Code Section (IFC) 508.5.4 as follows:
a. Fire hydrants shall have the 4 ½” outlet face the main street or parking lot drive aisle.
b. Fire hydrants shall not face a street which does not have addresses on it.
c. Fire hydrant markers shall be provided per Public Works specifications.
d. Fire Hydrants shall be placed on corners when spacing permits.
e. Fire hydrants shall not have any vertical obstructions to outlets within 10’.
f. Fire hydrants shall be placed 18” above finished grade to the center of the 4 ½” outlets.
g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5.
h. Show all proposed or existing hydrants for all new construction or additions to existing
buildings within 1,000 feet of the project.
5.3 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater
than 150 feet in length that is not provided with an outlet shall be required to have an approved
turn around. Phasing of the project may require a temporary approved turn around on streets
greater than 150' in length with no outlet.
5.4 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and
48’ outside, per International Fire Code Section 503.2.4.
5.5 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire
Code Sections 503.4 & D103.6.
5.6 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth
in International Fire Code Section 304.1.2.
Meridian City Council Meeting Agenda March 20, 2018 – Page 249 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 25
5.7 Operational fire hydrants, temporary or permanent street signs, and access roads with an all -
weather surface are required to be installed before combustible construction material is brought
onto the site, as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment
to IFC 10-4-2J.
5.8 To increase emergency access to the site a minimum of two points of access will be required for
any portion of the project which serves more than 30 homes, as set forth in International Fire
Code Section D107.1. The two entrances should be separated by no less than ½ the diagonal
measurement of the full development as set forth in International Fire Code Section D104.3. The
applicant shall provide a stub street to the property to the (west/east/north/south).
5.9 The roadways shall be built to Ada County Highway District cross section standards and have a
clear driving surface. Streets less than 26’ in width shall have no on-street parking; streets less
than 32’ in width shall have parking only on one side. These measurements shall be based on the
drivable surface dimension exclusive of shoulders. The overhead clearance shall be a minimum of
13’ 6”. The roadway shall be able to accommodate an imposed load of 75,000 GVW as set forth
in International Fire Code Section 503.2.1. and D103.6.1 and D103.6.2.
5. REPUBLIC SERVICES
5.1 Republic Services did not provide comments on this application
6. PARKS DEPARTMENT
6.1 Parks Department has no comments
7. ADA COUNTY HIGHWAY DISTRICT
7.1 Site Specific Conditions of Approval
7.1.1 Dedicate 37-feet of right-of-way from centerline of Victory Road abutting the site; and coordinate
with District staff to dedicate sufficient right-of-way from the northwest corner of the site in a
rectangular area to accommodate the future single-lane 3-legged roundabout.
7.1.2 Improve Victory Road with 17-feet of pavement from centerline with 3-foot wide gravel
shoulder, a borrow ditch, and 5-foot wide detached sidewalk; locate the front face of sidewalk a
minimum of 31-feet from centerline of Victory Road abutting the site.
7.1.3 Provide a permanent right-of-way easement for any public sidewalk located outside of the
dedicated right-of-way.
7.1.4 Construct Winnipeg Avenue as a 36-foot street section with rolled curb, gutter, and attached 5-
foot wide sidewalk within 50-feet of right-of-way.
7.1.5 Construct the entrance of Winnipeg Avenue with 2, 20-foot wide travel lanes, an 11-foot wide
median, vertical curb, gutter, and attached 5-foot wide sidewalk within 65-feet of right-of-way.
7.1.6 Construct the remaining internal streets as 33-foot street sections with rolled curb, gutter, and
attached 5-foot wide sidewalk within 47-feet of right-of-way. Provide written fire department
approval for the reduced street sections with submittal of plan review.
7.1.7 Construct cul-de-sacs with minimum 45-foot turning radius at the terminus of Volunteer Place
and Cumberland Drive; and construct a knuckle at the Cumberland/Cumberland Drive
intersection.
7.1.8 Construct a new local street, to intersect Victory Road located approximately 475-feet east of
Stoddard Road. The intersection location as depicted on the preliminary plat is not approved.
Meridian City Council Meeting Agenda March 20, 2018 – Page 250 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 26
7.1.9 Construct all internal local streets to provide a minimum offset of 125-feet from any other street.
7.1.10 Construct a local stub street, Cumberland Drive to the east, located 275-feet south of Victory
Road; and install signage at the terminus of the stub street stating that, "THIS ROAD WILL BE
EXTENDED IN THE FUTURE”.
7.1.11 Construct a local stub street, Winnipeg Avenue to the east, located approximately 1,230-feet
south of Victory Road; and install signage at the terminus of the stub street stating that, "THIS
ROAD WILL BE EXTENDED IN THE FUTURE”.
7.1.12 Payment of impacts fees are due prior to issuance of a building permit
7.1.13 Comply with all Standard Conditions of Approval.
7.2 Standard Conditions of Approval
7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all
easements). Any existing irrigation facilities shall be relocated outside of the ACHD right -of-way
(including all easements).
7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the
ACHD right-of-way.
7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing
non-compliant pedestrian improvements abutting the site to meet current Americans with
Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of
ADA compliance to District Development Review staff for review.
7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the
construction of the proposed development. Contact Construction Services at 387-6280 (with file
number) for details.All proposed irrigation facilities shall be located outside of the ACHD right-
of-way (including all easements). Any existing irrigation facilities shall be relocated outside of
the ACHD right-of-way (including all easements).
7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all
landscaping proposed within ACHD right-of-way or easement areas.
7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be
borne by the developer.
7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The
applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The
applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days
prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic
Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during
any phase of construction.
7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing
by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for
details.
7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC
Standards and approved supplements, Construction Services procedures and all applicable ACHD
Standards unless specifically waived herein. An engineer registered in the State of Idaho shall
prepare and certify all improvement plans.
Meridian City Council Meeting Agenda March 20, 2018 – Page 251 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 27
7.2.10 Construction, use and property development shall be in conformance with all applicable
requirements of ACHD prior to District approval for occupancy.
7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing
and signed by the applicant or the applicant’s authorized representative and an authorized
representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of
any change from ACHD.
7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site
plan and may require additional improvements to the transportation system at that time. Any
change in the planned use of the property which is the subject of this application, shall require the
applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time
unless a waiver/variance of the requirements or other legal relief is granted by the ACHD
Commission.
Meridian City Council Meeting Agenda March 20, 2018 – Page 252 of 426
Exhibit A
Timberline Subdivision H-2017-0140 PAGE 28
C. Required Findings from Unified Development Code
1. Preliminary Plat Findings:
In consideration of a preliminary plat, combined preliminary and final plat, or short plat,
the decision-making body shall make the following findings:
a. The plat is in conformance with the Comprehensive Plan;
Council finds that the proposed plat is in substantial compliance with the adopted and
proposed Comprehensive Plan in regard to design and circulation. Please see
Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more
information.
b. Public services are available or can be made available and are adequate to
accommodate the proposed development;
Council finds that public services will be provided to the subject property upon
development. (See Exhibit B of the Staff Report for more details from public service
providers.)
c. The plat is in conformance with scheduled public improvements in accord with the
City’s capital improvement program;
Because City water and sewer and any other utilities will be provided by the development
at their own cost, Council finds that the subdivision will not require the expenditure of
capital improvement funds.
d. There is public financial capability of supporting services for the proposed
development;
Council considers comments from the public service providers (i.e., Police, Fire, ACHD,
etc.) to determine this finding. (See Exhibit B for more detail.)
e. The development will not be detrimental to the public health, safety or general
welfare; and
Council is not aware of any health, safety, or environmental problems associated with the
platting of this property. ACHD considers road safety issues in their analysis. Council
considers any public testimony that may be presented to them when determining whether
or not the proposed subdivision may cause health, safety or environmental problems of
which Council is unaware.
f. The development preserves significant natural, scenic or historic features.
Council is unaware of any natural, scenic or historic features on this site. Therefore,
Council finds that the proposed development will not result in the destruction, loss or
damage of any natural, scenic or historic feature(s) of major importance. The Council
considers any public testimony that may be presented to determine whether or not the
proposed development may destroy or damage a natural or scenic feature(s) of major
importance of which Council is unaware.
Meridian City Council Meeting Agenda March 20, 2018 – Page 253 of 426
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: •--L K/�
Project/File Number
Item Title: Deferral Agreement
Impact Fee Assessment and Deferral Agreement
Meeting Notes
r Ovd +,Ayv� cod'y�
0
After R.ec:irrding Return tx
Stevens B. Price
General Counsel
Ada County Highway Dis,.ri t,
3 775 Adam Street
C r en City.1daho 8331,14
ADA COUNTY RECORDER Christopher D. Rich 2018.029801
BOISE IDAHO Pgs=17 BONNIE OBERBILLIG 04/04/2018 02:36 PM
ADA COUNTY HIGHWAY DISTRICT NO FEE
'"his Space Resc.,ed for Recualing Purp).se..;
IMPACT FEE. ASSESSMENT AND DEFERRA1.. AGxREE)y1k•NT
"I`I-IIS LNIPACTI IEEE ASSESSMENT AND DEITERftAL AGREEMENT
("Agreement") made this t' day tis' ,`o �..� 201.8 `thy kind between the Ada County
Highway District. a body politic Md corporate of the state of Idabo ("ACHU''); the City of
Meridian, an Idaho municipal corporation, ("ttie City"), and Magellan Building LLC, an ldalio
lin.d.ted liability company ("Developer").
RECITALS
WH EREAS, :Developer has acquired certain real. property more particularly described in
Exhibit A, hereto, cartel generally located at 2929 W. (navigator Drive, City of Meridian, .Acta
C'c+unty, ldalio (the "Property
WIIER.lE1AS, Developer will in the future snake certain applications to the City .regarding
the, development and constrUCtiOn of a Tnulti-StOt-y coinine;.rcial building on the Property (the
"Project"i;
'fit 11EUEtEAS, pursuant to idaho Code § 67-8204(3) and Section 7316.1 of ACI -ID
Ordinance 231. the pa5lue°nt of the, impact fee required for the development of the Property (th.e
"ACI -I D Inxpact l:.ee") by the Developer to ACHD would normally be due at -the tirnte of issi.iaaic:e
of a building permit fcir the Protect;
WJ:1EI EAS. it is the desire of the Developer to defer payment of the ACHD 1nipact Fee
Pursuant to the ternis of tlIis .Agreeiaient;
WHE;RE.A.& it is the desire: of the City that Developer he able to defer payalient of ti,e
ACHD Impact Fee for the purposes of encouraging development in Meridian and the City is
willing to enter into this Aareement to.facilitate the; deferral of fees by Developer to ACHD:
WREREAS, AC .HD is willing to enter into this Agreement for the purpose of allwving
the deferral of payment cif the .A('1.11.7 Impact Fee
in consideration of the assurances, Covenants,
and other agreements prcn.id€:d herein by [lie City rind by Developer;
YMPA.CT Yk:•E ASSESS:'Lltv'.NT AND DEFERRAL AGvREEMENT - 1
WHEREAS, Idaho Code § 67-8204(3) and Section 7316.1 of ACHD Ordinance 231
authorize ACHD to enter into an agreement to defer payment of fees pursuant to written
agreement between the ACHD and a developer as set forth therein; Idaho Code § 67-8204A
authorizes the City and ACHD to enter into intergovernmental agreements regarding the
collection of impact fees; and Idaho Code § 67-8213 specifies the remedies available to ACHD
charging an impact fee where such fee is not paid in accordance with the relevant ordinances;
WHEREAS, this Agreement establishes the process for the imposition, calculation and
collection of the ACHD Impact Fee required for the development of the Property;
WHEREAS, the timing of the imposition, calculation and collection of the ACHD
Impact Fee for the Project is related to the timing of the City’s action on the necessary
development permits for the Project; and
WHEREAS, the parties desire to enter into an agreement regarding the imposition,
calculation and collection of the ACHD Impact Fee for the Project.
AGREEMENT
NOW, THEREFORE, pursuant to the legal authority of the Idaho Code and ACHD
Ordinance 231, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, ACHD, Developer and the City desire to memorialize their respective
agreements and obligations regarding the imposition, calculation and collection of the ACHD
Impact Fee and the inspections and issuance of permits for the Project.
1. Imposition of ACHD Impact Fee. Development of the Project will require the
payment of the ACHD Impact Fee. ACHD has presently adopted Ordinance 231 setting forth
the process, method and amount of the ACHD Impact Fee. The ACHD Impact Fee shall be
imposed consistent with the ordinance in effect at the time that the City issues the First TI Permit
as defined in Section 2 below.
2. Calculation of ACHD Impact Fee. Pursuant to Section 7304.1 of Ordinance
231, the ACHD Impact Fee is typically collected at the issuance of a building permit, provided,
however, that Section 7316.1 of Ordinance 231 permits ACHD and a “Developer” to enter into
an agreement regarding the timing of payment of the ACHD Impact Fee.
(a) Notification of Issuance of First TI Permit. The City, ACHD and the
Developer shall jointly work to coordinate the issuance of permits for the Project. Upon
the issuance of the first permit necessary to commence construction of tenant
improvements at the Project (the “First TI Permit”), the City and Developer shall notify
ACHD and the ACHD Impact Fee shall be calculated as of the date of the issuance of the
First TI Permit.
IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT - 2
Meridian City Council Meeting Agenda March 20, 2018 – Page 256 of 426
(b) Notification of Inspection for the Issuance of First Certificate of
Occupancy. The Developer agrees that it shall notify the City and ACHD in writing at
least thirty (30) days in advance of any request for the final inspection before the issuance
of the first certificate of occupancy for the Project.
(c) Applicable Impact Fee Ordinance. ACHD shall calculate the ACHD
Impact Fee based upon the ordinance in effect at the time the City issues the First TI
Permit.
3. Collection of ACHD Impact Fee.
(a) Deferral of Fee/Enforcement. ACHD agrees that collection of the
ACHD Impact Fee will be deferred as set forth herein. If the Developer is in default as
set forth in Section 5(a) below, then it shall be subject to all of the remedies set forth
therein and elsewhere in this Agreement. In addition, the City agrees for the benefit of
ACHD that unless the Developer submits proof that the ACHD Impact Fee has been paid
and ACHD confirms in writing that it has been paid, the City: (i) will not issue the First
TI Permit for the Project, (ii) will not provide any utility services for any purposes other
than system testing and non-occupant use for the Project, and (iii) will exercise all default
rights against Developer set forth in Section 5(a) below. Developer acknowledges and
agrees that as a condition precedent to the City issuing the First TI Permit that Developer
will pay the ACHD Impact Fee for the Project. Notwithstanding the foregoing, and
notwithstanding any other provision in this Agreement, the parties agree that the ACHD
Impact Fee shall in no event be deferred beyond February 28, 2019, regardless of the
status of the Project and/or the status of any permits issued or to be issued by the City.
(c) Alternate Financial Guarantee. Alternatively, ACHD and Developer
may agree that the payment of the ACHD Impact Fee may be deferred upon Developer
providing an alternative financial guarantee to ensure payment of the ACHD Impact Fee,
pursuant to a certificate of deposit or a letter of credit acceptable to ACHD. Such
alternate financial guarantee shall be in an amount equal to the amount of the impact fee
for the Project, pending reconciliation of the ACHD Impact Fee at a date subsequent to
the issuance of a certificate of occupancy for the Project by the City.
(d) Satisfaction. Upon payment of the ACHD Impact Fee or the provision
for an alternate financial guarantee, ACHD shall notify the City of Developer’s
performance, and then and only then shall the City proceed with the issuance of the First
TI Permit for the Project. The City agrees for the benefit of ACHD that the City
(including without limitation, the City’s employees, officials, agents, and/or contractors)
will not proceed with the issuance of the First TI Permit for the Project until the
foregoing condition is met. The Developer agrees it will not accept any Tenant
Improvement Permits from the City for the Project until the foregoing condition is met.
IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT - 3
Meridian City Council Meeting Agenda March 20, 2018 – Page 257 of 426
(e) Waiver and Estoppel. Developer hereby waives and estops itself from
asserting any claim or property right relating to the issuance of the First TI Permit for the
Project, deferral of the payment of the ACHD Impact Fee or default remedies provided
herein until ACHD receives full payment of the ACHD Impact Fee or an alternate
financial guarantee as contemplated herein.
4. Individual Assessment. Due to the complexity and unique issues presented by
the development of the Project, ACHD and Developer acknowledge that Developer
retains the right to pursue an individual assessment of the ACHD Impact Fee subsequent
to its payment and completion of the Project. Nothing contained herein shall preclude
Developer from electing to initiate an individual assessment pursuant to Section 7312 of
ACHD Ordinance 231.
5. Default.
(a) If Developer defaults in the performance of their obligations under the
terms and provisions of the Agreement in the time and manner required, ACHD and/or
City may exercise all legal and equitable remedies against such party. In addition (and
without limiting the foregoing or otherwise limiting any other rights available by law or
in equity), if the ACHD Impact Fee is not paid timely (i) any unpaid amounts shall accrue
interest at the legal rate provided for in Idaho Code Section 28-22-104(1), from the date
the First TI Permit was originally issued, (ii) ACHD may assess a penalty of $500 per
day for non-payment or late payment in accordance with Idaho Code Section 67-8213 in
any reasonable amount, (iii) City shall withhold any permits related to the project or other
governmental approval until the fee is paid, (iv) City shall refuse and/or suspend all
utility services to the Project under its jurisdiction, and (v) in accordance with Idaho
Code Section 67-8213(4), ACHD may impose a lien for failure to timely pay following
the procedures contained in chapter 5, title 45, Idaho Code.
(b) If ACHD defaults in the performance of its obligations under the terms
and provisions of this Agreement in the time and manner required herein, Developer shall
only be entitled to non-monetary remedies, such as specific performance, declaratory
relief, and injunctive relief.
(c) If City defaults in the performance of its obligations under the terms and
provisions of this Agreement in the time and manner required, ACHD and/or Developer
may exercise all legal and equitable remedies against such party.
6. Existing Joint Governmental Entity Agreement. ACHD and City acknowledge
they are parties to an existing Impact Fee Collection Agreement (the “Collection Agreement”).
ACHD and City agree that the Collection Agreement is not applicable to this Project, and that all
rights between them concerning the collection of impact fees for this Project are set forth in this
Agreement.
IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT - 4
Meridian City Council Meeting Agenda March 20, 2018 – Page 258 of 426
7. Acknowledgement. ACHD and City make no representations, warranties or
guarantees to Developer regarding the Project. Developer assumes all risks and acknowledges
that it is solely responsible for the development of this Project. Developer acknowledges,
notwithstanding any other provision of this Agreement, as follows: (i) This Agreement does not
affect the rules and regulations that the Developer must comply with in order to implement all
governmental approvals; (ii) Any future applications or requests to ACHD and City will be
governed by rules and regulations of each of the agencies in effect at the time of such request;
(iii) Nothing in this Agreement shall be construed to allow the Developer any waiver or relief
from any of the processes, rules and regulations Developer must follow and comply with to
obtain any future approvals from the City or ACHD; (v) Nothing herein shall be construed to
grant any legal entitlement or vest any property right or other right to the Developer; and (vii)
Nothing in this Agreement shall be construed to provide any claim or benefit to a third party.
8. General Provisions.
(a) Agreement Addresses Process Only. The parties acknowledge and agree
that nothing herein shall be deemed to limit or restrict the deliberation or action taken by
ACHD to the extent that it has authority relating to its review and consideration of the
permits related to the Project. The parties acknowledge and agree that this Agreement is
intended solely to provide for the processes that will be applied to ACHD Impact Fee for the
Project.
(b) Severability. Every provision of this Agreement is intended to be
severable. If any term or provision hereof is illegal or invalid for any reason whatsoever,
such illegality or invalidity shall not affect the validity of the remainder of the
Agreement.
(c) Attorneys’ Fees. Should any action be brought to interpret or enforce any
provision hereof, or for damages for breach hereof, the prevailing party shall be entitled
to such reasonable attorneys’ fees as may be determined by any court of competent
jurisdiction wherein such action is brought, including attorneys’ fees on any appeal.
(d) Assignment/Recording. The rights, benefits or obligations under this
Agreement may not be assigned by Developer, in whole or in part, without the prior
written consent of both ACHD and the City, which may be withheld in either of their sole
discretion. Without limiting the foregoing, the obligations to ACHD or the City contained
herein shall run with the land and shall inure to the benefit of and be binding upon the
successors and assigns of the parties hereof, until such time as the Project is complete and
ACHD has received full payment of the ACHD Impact Fee. A copy of this Agreement
shall be recorded in the real property records of Ada County, Idaho. Upon the payment
of the ACHD Impact Fee by Developer, this Agreement shall terminate and the parties
shall execute the termination and release set forth in the form attached as Exhibit B.
(e) Entire Agreement. This Agreement contains the entire Agreement
between the parties respecting the matters herein set forth and supersedes all prior
IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT - 5
Meridian City Council Meeting Agenda March 20, 2018 – Page 259 of 426
Agreements between the parties hereto respecting such matter. No acknowledgments
required hereunder, and no modification or waiver of any provision of this Agreement or
consent to departure therefrom, shall be effective unless in writing and signed by each
party hereto.
(f) Construction. This Agreement shall be construed in accordance with the
laws of the State of Idaho.
(g) Counterparts. This Agreement may be executed simultaneously in one
or more counterparts, each of which shall be deemed an original, but all of which
together shall constitute one and the same instrument.
(h) Recitals. The parties confirm the accuracy of the Recitals set forth in this
Agreement and the same are incorporated herein as part of this Agreement.
(i) Time of the Essence. Time shall be of the essence for all events and
obligations to be performed under this Agreement.
(j) Independent Parties. The relationship between the Parties shall not be
that of partners, agents, or joint venturers for one another, and nothing contained in this
Agreement shall be deemed to constitute a partnership or agency agreement between
them for any purposes. In performing any of their obligations hereunder, the Developer is
an independent party and shall discharge its contractual obligations at its own risk. The
Parties agree that nothing herein contained shall be construed to create a joint venture,
partnership, or other similar relationship which might subject any party to liability for the
debts and/or obligations of the others, except as otherwise expressly agreed in this
Agreement.
(k) Notices. All notices, requests, consents, approvals, payments in
connection with this Agreement, or communications that either party desires or is
required or permitted to give or make to the other party under this Agreement shall only
be deemed to have been given, made and delivered, when made or given in writing and
personally served, or deposited in the United States mail, certified or registered mail,
postage prepaid, or sent by reputable overnight courier (e.g., FedEx) and addressed to the
parties as follows:
ACHD: Ada County Highway District
Attn: Gary Inselman
3775 Adams Street
Garden City, Idaho 83714-6447
DEVELOPER:
Magellan Building LLC
Attn: Blake R. Alder
12601 W. Explorer Drive, Suite 200
Boise, Idaho 83713
IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT - 6
Meridian City Council Meeting Agenda March 20, 2018 – Page 260 of 426
City City of Meridian
Attn: City Clerk
33 E Broadway Avenue
Meridian, Idaho 83642
Notice shall be deemed given upon actual receipt (or attempted delivery if
delivery is refused), if personally delivered or rejected.
(l) Amendment to Ordinances. The parties acknowledge that Ordinance
231 may be amended, repealed and superseded at any time. The ACHD Impact Fee shall
be imposed, calculated and collected pursuant to any impact fee ordinance subsequently
adopted by ACHD in accordance with Idaho Code § 67-8201 et seq. To the extent that
references to specific sections incorporated in Ordinance 231 are made herein, those
references shall be deemed to refer to the related provisions of any subsequently adopted
impact fee ordinance by ACHD.
(m) Further Acts. The parties will execute and deliver to the others, from time
to time, for no additional consideration and at no additional cost to the requesting party,
such further assignments, certificates, instruments, records, or other documents,
assurances or things as may be reasonably necessary to give full effect to this Agreement
and to allow each party fully to enjoy and exercise the rights accorded and acquired by it
under this Agreement.
(n) Acknowledgments and Modifications. No acknowledgments required
hereunder, and no modification or waiver of any provision of this Agreement or consent
to departure therefrom, shall be effective unless in writing and signed by all of the
parties.
IN WITNESS WHEREOF, the parties have caused this instrument to be executed by its
duly authorized officers the day and year first above written.
Signatures and notary acknowledgments to follow on next page
IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT - 7
Meridian City Council Meeting Agenda March 20, 2018 – Page 261 of 426
Exhibit A
Legal Description of Property
Lots 1, 2 and 3, Block 3, of TM Crossing Subdivision, according to the official plat thereof,
filed in Book 112 of Plats at Pages 16327 through 16330, as amended by that Affidavit of
Correction recorded on December 19, 2017, as Instrument No. 2017-121039, records of Ada
County Idaho.
IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT - 11
Meridian City Council Meeting Agenda March 20, 2018 – Page 265 of 426
Exhibit B
Form Termination and Release
IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT - 12
Meridian City Council Meeting Agenda March 20, 2018 – Page 266 of 426
Recording Requested By and
When Recorded Return to:
Attn:
SPACE ABOVE THIS LINE FOR RECORDER'S USE ONLY
TERMINATION AND RELEASE OF IMPACT FEE DEFERRAL AGREEMENT
THIS TERMINATION AND RELEASE OF IMPACT FEE ASSESSMENT AND
DEFERRAL AGREEMENT ("Termination") made this day of , 20 by and
between the Ada County Highway District, a body politic and corporate of the state of Idaho
("ACHD"); the City of Meridian, an Idaho municipal corporation, ("the City"); and Magellan
Building LLC, an Idaho limited liability company ("Developer").
RECITALS
A. The Developer, ACHD and the City have entered into the Impact Fee Assessment
and Deferral Agreement dated the , day of 20
B. The Developer has paid the impact fee as specified in the Impact Fee Assessment
and Deferral Agreement.
C. The parities desire to release and terminate the Impact Fee Assessment and
Deferral Agreement.
NOW, THEREFORE, in consideration of the foregoing recitals, the mutual covenants
and agreement set forth herein and other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, Developer, ACHD and the City agree as follows:
I. TERMINATION AND RELEASE
1. The Impact Fee Assessment and Deferral Agreement dated the day of
20 , by the parties and recorded , 20 , as Instrument No.
, records of Ada County, Idaho, encumbering the real property described herein
in Exhibit A is hereby released and terminated.
2. This Termination may be executed in one or more counterparts and shall be
recorded to evidence the termination of the Impact Fee Assessment and Deferral Agreement.
SIGNATURES ON FOLLOWING PAGES
IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT - 13
ACHD
ADA COUNTY HIGHWAY DISTRICT
LM
STATE OF IDAHO )
)ss.
County of Ada )
Sara M. Baker, Commission President
On this day of , 20_, before me, a Notary Public, personally appeared
Sara M. Baker, known or proved to me to be the Commission President of the Ada County
Highway District, a body corporate and politic of the state of Idaho, the person whose name is
subscribed to the foregoing instrument, and acknowledged to me that she executed the same on
behalf of said entity.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year in this certificate first above written.
Notary Public
Residing at _
Comm. Expires
IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT - 14
DEVELOPER
Magellan Building LLC,
an Idaho limited liability company
By: Brighton Corporation, an Idaho Corporation
Manager
In
STATE OF IDAHO )
)ss.
County of Ada )
Blake R. Alder, President
On this day of , 20_, before me, a Notary Public, personally appeared
known or proved to me to be the of
LLC, an Idaho limited liability company, the person whose name is sub-
scribed to the foregoing instrument, and acknowledged to me that he executed the same on
behalf of said company.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year in this certificate first above written.
Notary Public
Residing at _
Comm. Expires
IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT - 15
CITY
CITY OF MERIDIAN
Tammy de Weerd, Mayor
STATE OF IDAHO )
)ss.
County of Ada )
On this day of , 20_, before me, a Notary Public, personally appeared
Tammy de Weerd, known or proved to me to be the Mayor of the City of Meridian, the person
whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed
the same on behalf of said entity.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year in this certificate first above written.
Notary Public
Residing at _
Comm. Expires
IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT - 16
Exhibit A
Legal Description of Property
IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT - 17
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number:
Project/File Number
Item Title: Task Order 10014.h
Approval of Task Order 10014.h for "Well 32 Pumping Facility
Services During Construction" to Keller Associates, Inc. for the
Not -To -Exceed amount of $68,230. This Task Order is issued in
conjunction with the Master Agreement with Keller Associates
dated October 1, 2017.
Meeting Notes
0
Page 1
Memo
To: C.Jay Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Dean Stacey
Date: 2/1318
Re: March 13 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
March 13 th City Council Consent Agenda for Council’s consideration.
Approval of Task Order 10014.h for “Well 32 Pumping Facility Services During
Construction” to Keller Associates, Inc. for the Not-To-Exceed amount of $68,230. This
Task Order is issued in conjunction with the Master Agreement with Keller Associates
dated October 1, 2017.
Recommended Council Action: Approval of Task Order 10014.H to Keller
Associates, Inc. for the Not-To-Exceed amount of $68,230.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda March 20, 2018 – Page 277 of 426
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating: A+
Payment and Performance Bonds Received (Date): Rating: N/A
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
N/A N/A N/A N/A
Goodstanding N/A N/A
I. PROJECT INFORMATION
N?A 12/1/2018
N?A
2018
2/21/2018 Public Works
Well 32 Pumping Facilities (Services During Construction)
V. BASIS OF AWARD
N/A N/A
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
N/A
9/24/2014
March 13, 2018
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
Kyle Radek 2/21/2018
VII. TASK ORDER SELECTION (Project Manager to Complete)
Received estimated cost of Task Order, reviewed work breakdown with cost and reviewed with engineer manager. Also compared to previous like contracts and validated that
cost were valid and acceptable.
N/A
Award based on Low Bid Highest Ranked Vendor Selected
$68,320 Dean Stacey
If yes, has policy been purchased?
Keller Associates, Inc
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
60
3490
96176
10014.J
TASK ORDER
1A
RFP / RFQ BID
Meridian City Council Meeting Agenda March 20, 2018 – Page 278 of 426
TASK ORDER NO.1OO14.H
Pursuant to the
MASTER AGREEIVENT FOR PROFESSIONAL SERVICES
BETWEEN
ctTy oF MERTD|AN (OWNER) AND NAME (ENGTNEER)
This Task Order is made this 20rh day of March 2018 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws of the State of
ldaho, hereinafter relerred to as "City", and accepted by Keller Associates lnc
hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and
conditions contained in the Master Agreement (category 'lA) between the above
mentioned parties dated October 1,2017. The Project Name for this Task Order is as
f ollows:
WELL 32 PUMPING FACILITY SERVICES
DURING CONSTRUCTION
SCOPE OF WORK
TASK 1: Project lnspection and Administration
Engineer will perform project site inspection and administration tasks through the duration ol the
project construction. lt is anticipated that these efforts will include project administration and
monthly progress reports. Budget assumes construction will be completed over six months.
TASK 2: Survey and Mapping
Engineer will provide survey services limited to the following:
2.1 Construction Staking:o Engineer will provide one sel of construction survey stakes in two phases Ior
the Well 32 Site. For budgeting purposes, it is assumed lhat construclion
staking will be limited to locating building corners, corners of detention pond,
property boundaries, and angle points and valve locations for utilities. Re-
staking construction survey stakes destroyed by conslruction activities is not
included in this scope.
Task Order 10014.H Well32 pumping Facility Services During Construction
Keller Associates, lnc.
Page 1 oJ 4
Meridian City Council Meeting Agenda March 20, 2018 – Page 273 of 426
TASK 3: Construction Administration
The City will oversee the construction administration and observation efforts for the
project. The Engineer will furnish support services specifically limited to the following:
3.1 Construction lvleetings:o Prepare for and attending up to seven meelings. lt is assumed that these
meetings will include a pre-construction conlerence with the selected
contractor and six additional construction progress meetings (one meeting per
month over six months of construction). City will be responsible lor the agenda
and minutes. Engineer will review meeting minutes.
3.2 Submittal Review:
Engineer will review lechnical submittals in a timely manner. For budgeting, it
is assumed Engineer will utilize CONDOC for submittal tracking, review up to
50 submittals, and that each Contractor submittal will not require more than
two reviews.
o
Miscellaneous Construction Support
Engineer will be available during construction, as requested by City, to review
Contractor pay applications, fields orders, proposal requests, and change
orders. lt is understood that the City will contract directly with an independent
testing agency for material and special inspections called for in the plans and
specilications. Engineer will be available lo review material and special
inspection testing resulls as requested by the City.
TASK 4: Construction Observation
4.1 ConstructionObservaliono The Engineer shall visit the site at intervals appropriate to the stage of
construction in order to observe the progress and quality o{ the work completed
by the Contractor. Such visits and observation are not intended to be an
exhaustive check or a detailed inspection of the Conlractor's work but rather
are to allow the Engineer to become generally familiar with the work in progress
and to determine, in general, if the work is proceeding in accordance with the
contract documents. Based on this general observation, the Engineer shall
keep the City informed about the progress of the work and shall endeavor to
guard the City against deficiencies in the work. Construction observation
services are intended to be supplemental to the similar observations that will
be completed by the City on a day{o-day basis. ln completing these services,
it is recognized that the Contraclor is solely responsible for lurnishing and
performing the work in accordance with the contract documents. For budgeting
purposes, the Engineer has assumed 3hours of observation per week over a
z4-week construclion window.
Task Order 10014.H Well32 Pumping Facitity Services During Construction
Keller Associales, lnc.
Page 2 ol 4
3.3 Requests for lnformationo Engineer will be available during construction on an as-needed basis, as
requested by the City to answer questions or provided clarifications of the plans
and technical specifications. This task does not include time involved due to
contractor errors and/or deviations from the conslruction documents.
Meridian City Council Meeting Agenda March 20, 2018 – Page 274 of 426
TASK 5: Programming and Startup Assistance
5.1 Programming and Startup Assistanceo Sub-Engineer DC Engineers will provide programming of the PLC and HMI to
meet currenl City standards, check l/O point connectivity, tesl the control
system, configure communications lo the Well 32 site, program the alarms for
the new well building, and test remole control and alarm notifications,o Engineer will attend the startup and assist in preparing a punchlist of
outstanding contract items to be completed. The City will be responsible for
issuing substantial and final completion.
TASK 6: Project Closeout
6.1 Record Drawings and Operations and Mainlenance Materials
Engineer will prepare record drawings from drawings and data received from
the Contraclor and City's staff. Record drawings will be updated in AutoCAD.
Once finalized, Engineer will provide one full size hard copy set as well as a
CD with electronic AutoCAD drawings of civil sheets and a PDF of the fult
drawng set.
Engineer will review operation and maintenance materials submitted by the
Contractor. The scope assumes thal the operation and maintenance submiual
will require no more than two reviews.
o
c
TIME OF COMPLETI ON and COMPENSATI N SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) lrom the City by March 21,
2018 and resulting in completed of services by September 10,2018. A NTP issued on a
different date will change the schedule accordingly.
The Not-To-Exceed amount to complete all services listed above for this Task Order No.
'1 001 4.H is (sixty eight thousand two hundred thirty dollars) ($68,230.00). No
compensation will be paid over the Nolto-Exceed amount without prior written approval
by the City in the form of a Change Order. Any and all travel will only be reimbursed if
pre-approved by the Project Manager, and only per the City of lvleridian Travel Policy.
Reimbursable expenses will be paid at cost and only if pre-approved by the Project
COMPENSATION AN D COMPLETION SCHEDULE
Description Due Date Compensalion
Project lnspection & Administration . September 10,2018 $4,340
Survey & lvlapping . May 31 ,2018 $4,230
Constructaon Administration Services . September 10, 2018 $26,880
Construction Observation . September 10,2018 $8,280
Programmino & Startup Assistance . September '10, 2018 $17,400
Project Closeout . September '10, 2018 $7,100
TASK ORDER TOTAL:-$68,230.00
Task Order 10014.H Well32 Pumping Facility Services DudrE Conslruction
Keller Associales. lnc.
Page 3 oJ 4
Task
1
2
4
5
6
Meridian City Council Meeting Agenda March 20, 2018 – Page 275 of 426
Manager. Any travel and/or reimbursables paid will be paid as part of the Not -To -Exceed
Task Order Total per the Compensation and Completion Schedule above.
CITY OF MERIDIAN
TAMMY DEV RD, Mayor
Dated: V;b / ;"l v
Approved by Council:
Attest: f
C.JAY dOLES, UTY CLERK
Purchasing Department Approval
BY:
KEITH MATTS, Purchasing Manager
Dated: 3 " 1z - 18
City Project Manager:
Dean Stacey
KELLER ASSOCIATES, INC.
-e4l
BY: -7•
ROD J. LINA President
Dated: 3/ I I 2a l 8
ED
Qv• -°'l
("IV ur 4'
.BVI E
(IDIAN�--
IDAHO
'Ilk SEAL 4)
Department Approval
BY: _
KYLE KAA Df K, Asst. City Engineer
Dated: /�/ 1P
Task Order 10014.1-1 Well 32 Pumping Facility Services During Construction Page 4 of 4
Keller Associates, Inc
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 7K
Project/File Number:
Item Title:
Recycled Water User's Agreement- Jacksons
Meetina Notes
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ADA COUNTY RECORDER Christopher D. Rich 2018-025351
BOISE IDAHO Pgs=10 HEATHER LUTHER 03/21/2018 04:55 PM
CITY OF MERIDIAN, IDAHO NO FEE
RECORD/NG REQUESTED BVAND
WHEN RECORDED RETURN TO:
City Cloth
City of Moddlan
33 E. Broadway Avenue
Meridian, ID 83642
44 --
This RECYCLED WATER USE AGREEMENT (this "Agreement") made this -day of
2018, by and between.facksons Food Store ("User") located at 750 N Ten Mile
Road, Meridian, ID 83646 and the City of Meridian, a municipal corporation organized under the laws of the
state of Idaho
WHEREAS, municipalities that typically discharge wastewater to the lower basin of the Boise River
have been required by the Idaho Department of Environmental Quality ("DEQ„) to reduce the discharge of
nutrients to the lower basin of the Boise River, and as a partial response, City has identified, as one of City's
environmentally -responsible Comprehensive Plan goals, The use of recycled water throughout City (the
terms "Recycled", "Reclaimed", and "Reuse" may be used interchangeably, and all refer to the City's Class
A Reclaimed Water);
WHEREAS, City has worked to implement this Comprehensive Plan goal by establishing a state-of-
the-art wastewater treatment and water reclamation facility;
WHEREAS, Idaho DEQ has issued a Municipal Wastewater Reuse Permit, identified as Municipal
Wastewater Reuse Permit No. M-21503 (the "Permif'), which allows City to use the City's recycled water
and allows City to contract with other parties for the use of the City's recycled water;
WHEREAS, the City uses recycled water for land application option for Class A effluent at various
locations as specified by allowable uses in the Pen -nit, which will continue to conserve a significant amount
of ground water and reduce City's discharge flows into surface waters;
WHEREAS, City has constructed and operates a delivery system capable of delivering to User
recycled water meeting the quality standards set forth herein; and
WHEREAS, User intends to construct and operate an onsite private recycled water system in
connection with landscape irrigation (insert other uses here) for the property described on Exhibit A, attached
hereto and made a part hereof (the "Property");
NOW, THE, REFORE, for and in consideration of the recitals above which are incorporated below,
the mutual covenants set forth herein, as well as in consideration of continued receipt of recycled water and
in further consideration of such other values as may inure to City and User from the delivery and use of
recycled water, City hereby agrees to deliver and User hereby agrees to receive recycled water on the
following terms and conditions.
1, No Charge for Recycled'&ter. The cost to be paid by User for recycled water delivered by City as
provided further herein shall be $0.00 (zero dollars). Whenever recycled water is utilized by the User and
then returned to the sanitary sewer (examples: toilet flushing, car wash, etc.), the User will be charged the
standard City rates for sewer use for that volume of water. User acknowledges that City may, in the future,
adopt a commodity rate for recycled water, which rate shall apply to User. In the event that City adopts a
commodity rate for recycled water this agreement will be void.
JACKsoNs- RECYCLED WATER UspR AcREEmEw PAGE I OF 10
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IN WITNESS WHEREOF, the parties hereto have duly approved and executed this Recycled Water
Use Agreement as of the date first written above.
USER:
Jacksons Food Store
CS�
(Name, itle)
STATE OF IDAHO
ss:
County of �— )
6rbefI HEREBY CERTIFY that on this,jaday of #6r-
before
ore the undersigned, a Notary Pubfi in the State of Idaho,
personally appeared , proven to me to
be the person who execut the said instrument, and
acknowledged to me that he executed the same. �RN
�..+""""■v,,�
IN WITNESS WHEREOF, I have hereunto set my haO P U '•.,
affixed my official seal, the day and year in this cert fits'[ ••�•'•.;�Tllslo
above written. .1, • OTAR y '• L
:c,• � •
G
PU13V .40
NotavlPubiic for Idaho '.. .9Q''
S '••paa•■• `
4 PE
Residing at ._ d � � ��I'dal)AlI �F •,
My Commission Expires:
CITY OF MERIDIAN:
BY: / - ttest: _
Tammy erd, Mayor s C. Q Coles, City Clerk
STATE OF IDAHO )
: ss
saaaaaa
•X y NE_ tv'••.
. . TARS ,�,•
'••• ATE -OV l �:
•
•••-*naaa•••
County of Ada )
�QORPTED,4
O S�
_° o
Cnr�r w
& 1 IDIAN,-.
Z IDAHO
\�. SEAL
HEREBY CERTIFY that on this 9h`�1'1 day of
JArz�2 before the undersiiggn�ed, personally
appeared TAMMY do WEERD and C.JAY COLES, known or
identified to me to he the Mayor and City Clerk, respectively, of
the City of Meridian, who executed the instrument on behalf of
the City of Meridian, and acknowledged to me that the City of
Meridian executed the same.
W WITNESS WHEREOF, I have hereunto set my hand and
affixed my official seal the day and year in this cenificate first
above written.
--- 0h -/I JVI &n IJP ,
Notary Publicf ha
••^^ p tl^ n Residing at _ YJ�,( _ _ Idaho
My Commission Expires:,3 otp XV—C _
Schedule of Exhibits:
Exhibit A Legal Description of die Property
Exhibit B Site Plan Depicting Point of Delivery of Recycled Water
Exhibit C Recycled Water Signage Text and Location
JACKSONS- RECYCLED WATER USER AGREFMFNT PAGE 6 OF 10
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6
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 7L
Project/File Number:
Item Title:
AP Invoices for Payment 3/21/18 - $1,428,810.56
Meeting Notes
0
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund AFLAC T5581, March 2018, AFLAC 3,812.28
01 General Fund ALEXANDER CLARK GRAPHICS AP Checks, CK# 135000-144999 - Qty 10,000 774.22
01 General Fund ALEXANDER CLARK GRAPHICS Payroll Checks, CK# 22020-22519 - Qty 500 148.71
01 General Fund ALICE HENKE Instructor Fee - Zumba Gold, Qty 8 - 2/6/18-2/27/18 131.20
01 General Fund ALL AMERICAN INSURANCE Notary Bond Renewal for K. Herb, 3/1/18-3/1/24 50.00
01 General Fund AMY MERRILL Instructor fee - Big Hip Hop; Hip Hop 1,Qty20 -
2/6-02/27/18
592.00
01 General Fund AMY MERRILL Instructor Payment - Ballet, Beg Ballet, Beg Contemp,
Beg Hi
1,361.60
01 General Fund ANDREW'S UPHOLSTERY Make Cargo Covers for New Lt. Vehicles, #60, 61, 62 711.42
01 General Fund APRIL GUINSLER April Guinsler, Education Assistanace, Spring 2018,
American
1,000.00
01 General Fund ARCHITECTURAL BUILDING SUPPLY Outside Lever Release & Hold Open Closer Arm for
Doors-Qty10
799.26
01 General Fund ARLENCO DISTRIBUTION, INC Cameras for Champion Park - qty 8 1,076.16
01 General Fund BACKMAN CONSTRUCTION INC Release of Landscaping Deposit for Larkspur Sub No 2,
Orig C
10,653.50
01 General Fund BIG VALLEY SUPPLY Bear Creek Fertigation parts qty 46 115.47
01 General Fund BPA HEALTH, INC.EAP, March 2018, 445 Employees & Emplee
Compliance Line 2018
4,282.04
01 General Fund BRIGHT IDEAS LIGHTING COMPANY 18-0226 & 18-0271 replace lights at Homecourt - qty
68
23,119.49
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Battery for Unit # 165 116.96
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF,Diff. Fluid, Air Filter,Tires, Oil Cooler Line,Axel Seal 1,201.36
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Wipers for Unit # 525 104.86
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 48 55.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Replaced Engine Mount, Rear Brake Pads/Rotors on
Unit # 119
855.18
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC TK #7 C8242 LOF 39.95
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Water Pump for Unit # 120 638.34
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Wiper Blades for Unit # 6 35.91
01 General Fund BSN SPORTS, INC.mesh bags for balls - qty 3 28.97
01 General Fund CITY OF BOISE 2018 Contribution for Allumbaugh House -
1/1/18-3/31/18
16,018.00
01 General Fund COMMUNICATIONS INTEGRATORS INC electrical box and power cable for addn'l cubicle 294.40
01 General Fund D & B SUPPLY Nuts, Bolts, Washers, Fasteners 2.43
01 General Fund DEBEST PLUMBING, INC unplug mop sink drain at Homecourt 115.00
01 General Fund DISCOVERY BENEFITS 18-0157, COBRA & FSA Monthly Fees - Feb. 2018 1,142.25
01 General Fund DISCOVERY BENEFITS Flex Deductions - March 2018 21,616.23
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Wall Anchor Kits - ADA Compliance qty 2 23.04
Date: 3/15/18 01:16:25 PM Page: 1Meridian City Council Meeting Agenda March 20, 2018 – Page 293 of 426
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Wall Heater Stat - Centennial Park qty 1 22.61
01 General Fund FAMILY TANG SOO DO Instructor Fee - Martial Arts all ages 2/2 - 2/27/18 568.00
01 General Fund FAMILY TANG SOO DO Instructor payment - Smiling Tigers 2/2/18-2/23/18,
qty 6
192.00
01 General Fund FLAGPOLE FARM Flag for PD - Qty 1 30.00
01 General Fund GEM STATE PAPER & SUPPLY CO Halt Hospital Disinfectant spray qty 8 389.04
01 General Fund GIESLER AUTO REPAIR TK #7 C7403 Replace serpentine belt & radiator 304.74
01 General Fund GLASS DOCTOR 220/repair window at Station 3 335.05
01 General Fund GOSNEY MANAGEMENT, LLC.Instructor Payment - Acrylic Painting 2/8 - 2/22/18 qty
3
156.00
01 General Fund H.D. FOWLER COMPANY 1 inch inline filter for Bear Creek Well qty 1 12.18
01 General Fund H.D. FOWLER COMPANY Couplings & Pipe for downtown trees irrigation 395.80
01 General Fund H.D. FOWLER COMPANY Primer and glue for downtown tree irrigation repairs 42.68
01 General Fund H.D. FOWLER COMPANY Returned parts on Orig Inv# I4722557, I4723479, &
I4678450
(226.56)
01 General Fund HOME DEPOT CREDIT SERVICES Huskey 18 drawer tool chest - Settler Shop qty 1 598.00
01 General Fund HOME DEPOT CREDIT SERVICES Light bulbs, V Spreader, Adhesive, Nozzle - Qty 5 27.68
01 General Fund HOME DEPOT CREDIT SERVICES MDF Moulding & Cable clips qty 39 38.86
01 General Fund HOME DEPOT CREDIT SERVICES Paint, rollers, brushes for painting qty 8 79.20
01 General Fund IDAHO CHILD SUPPORT RECEIPTING A. Rudan, Case# 340303, Child Support March 2018 481.00
01 General Fund IDAHO CHILD SUPPORT RECEIPTING B. Caldwell, Case# 251042, Child Support March 2018 245.00
01 General Fund IDAHO CHILD SUPPORT RECEIPTING B. Day, Case# 175578, Child Support March 2018 325.00
01 General Fund IDAHO CHILD SUPPORT RECEIPTING G. Stark, Case# 352890, Child Support March 2018 653.19
01 General Fund IDAHO CHILD SUPPORT RECEIPTING M. Gould, Case# 321962, Child Support March 2018 821.71
01 General Fund IDAHO CHILD SUPPORT RECEIPTING M. Payne, Case# 311213, Child Support March 2018 317.00
01 General Fund IDAHO CHILD SUPPORT RECEIPTING T. Bryner, Case# 262519, Child Support March 2018 1,174.00
01 General Fund IDAHO EMPLOYMENT LAWYERS PLLC Registration, C. Ritchie & L. Berg, Avoiding
Discrimination
550.00
01 General Fund IDAHO HUMANE SOCIETY 18-0054, Animal Control Services - March 2018 31,761.00
01 General Fund IDAHO PRESS-TRIBUNE Invitation for Bid on City Hall Exterior Painting,
2/16,2/23
73.14
01 General Fund IDAHO PRESS-TRIBUNE Ord 18-1765 on 2-1/2 Street Townhomes, 2/23/18 149.98
01 General Fund IDAHO PRESS-TRIBUNE PH 3/15/18 on Oberg Sub & Fast Eddy's, 2/23/18 55.50
01 General Fund IDAHO PRESS-TRIBUNE Sole Source Notice for Municipal Emergency Turnouts
for Fire
63.48
01 General Fund IDAHO STATE POLICE Fingerprint Processing, Qty 9 - February 2018 198.00
01 General Fund IDAHO STATE POLICE Fingerprinting for Solicitors License, Qty 14 - Feb 2018 518.00
01 General Fund INSIGHT PUBLIC SECTOR, INC.Apple 9.7-inch iPad Wi-Fi+ Cellular 5th Generation
Tablet-32
4,433.00
01 General Fund INTERSTATE ALL BATTERY CENTER Battery for Storey Park Mule - Qty 1 78.10
Date: 3/15/18 01:16:25 PM Page: 2Meridian City Council Meeting Agenda March 20, 2018 – Page 294 of 426
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund INTERSTATE ALL BATTERY CENTER Shop battery - replacement of backup battery qty 1 25.35
01 General Fund JAYKER WHOLESALE NURSERY discount credit reference invoice 0000146743 (62.50)
01 General Fund JAYKER WHOLESALE NURSERY discount credit reference invoices
0000148267/0000148525
(149.83)
01 General Fund JAYKER WHOLESALE NURSERY Plants for Heroes Park - qty 120 1,101.80
01 General Fund JOHNSTONE SUPPLY Exhaust fan Bear Creek Park - qty 1 180.74
01 General Fund LES SCHWAB TIRE CENTER UTV tires for Kawaski Mule #2 432.00
01 General Fund LIFEMED SAFETY, INC 220/Cables & electrode padz for CPR Mannequin, CPR
Program
862.40
01 General Fund LOWE'S 'Wet Floor' sign for volleyball leagues qty 1 15.48
01 General Fund LOWE'S painters tape for Heroes Park qty 4 88.28
01 General Fund MASTER ROOTER PLUMBING Stormdrain cleaning in parking lots - qty 4 1,400.00
01 General Fund MASTERCARD MC Legal, #0802, 2/28/18 Statement -0.75
01 General Fund MCDOWELLS SPECIALTY REPAIRS Tint Front Windows Unit # 62 50.00
01 General Fund MENDENHALL EQUIPMENT CO.220/Repair turnout equipment washer 831.83
01 General Fund MERCER HEALTH & BENEFITS 18-0200 Health & Benefits Consulting Services - March
2018
5,000.00
01 General Fund MERIDIAN DOWNTOWN BUSINESS
ASSOCIATION
Membership, T. DeWeerd, Meridian Downtown Bus
Assoc,
150.00
01 General Fund NATL INSITUTE GOVT PURCHASING NIGP Membership for Purchasing Dept - 2018 273.00
01 General Fund NORCO Cylinder Rental welding gas Feb 2018 qty 4 38.08
01 General Fund NORCO Welding Gases - 3 cylinders 117.43
01 General Fund NORTH SLOUGH WATER USERS Keith Bird Legacy Park 2018 Water Assessment,
1.2429 inches
32.32
01 General Fund OFFICE DEPOT, INC.calculator, color push pins & poly notebooks qty 4 16.09
01 General Fund OFFICE DEPOT, INC.Credit for Post Cards - Qty 5 Boxes, Orig Inv#
958250293001
(92.75)
01 General Fund OFFICE DEPOT, INC.crosscut shredder for S. Siddoway office qty 1 51.63
01 General Fund OFFICE VALUE - MERIDIAN Coat Hook for Records 11.79
01 General Fund OFFICE VALUE - MERIDIAN Copy Paper for PD - Qty 10 362.50
01 General Fund OFFICE VALUE - MERIDIAN Markers for PD - Qty 4 35.24
01 General Fund OVERHEAD DOOR COMPANY 220/Repair garage door, ST. 1 143.00
01 General Fund PAUL'S MERIDIAN STINKER 27.7 gals pu #22 70.99
01 General Fund PAUL'S MERIDIAN STINKER 29.9 gals for pu #6 76.56
01 General Fund PAUL'S MERIDIAN STINKER 3.7 gals fuel for grasshoper mower 11.11
01 General Fund PAUL'S MERIDIAN STINKER 5.1 gals for pickup 6 gas can 12.95
01 General Fund PAUL'S MERIDIAN STINKER 6.1 gals kawasaki mule 16.13
01 General Fund PAUL'S MERIDIAN STINKER Emission test for Ford Explorer C13621 15.00
01 General Fund PAUL'S MERIDIAN STINKER tractor 5 4 gals & pu #5 47.13
01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for Ford Explorer 17.30
Date: 3/15/18 01:16:25 PM Page: 3Meridian City Council Meeting Agenda March 20, 2018 – Page 295 of 426
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for Ford Explorer 4.7 gals 11.83
01 General Fund PAUL'S MERIDIAN STINKER unleaded, diesel & super fuel for truck3, cans,transfer
tank
235.73
01 General Fund PITNEY BOWES GLOBAL FINANCIAL
SERVICES, LLC.
#0017268783, Postage Lease @ City Hall
12/30/17-3/29/18
892.23
01 General Fund PLATT ELECTRIC SUPPLY Credit for returned gel, qty 12 - See Orig Inv# P807588 (65.64)
01 General Fund PLATT ELECTRIC SUPPLY MR16 Light Bulbs - Qty 12 82.13
01 General Fund RANDY S LATTIMER Instructor fee -Line Dancing, Qty 18 - 2/4/18-2/25/18 216.00
01 General Fund REFINERII, LLC 3 custom awards for MYAC Ignite / TAC 202.50
01 General Fund RESERVE ACCOUNT POSTAGE USE, February 2018 1,345.86
01 General Fund RODDA PAINT COMPANY 5 gals paint, 6 rollers, 7 paint trays - painting at all par 338.99
01 General Fund RODDA PAINT COMPANY Restroom painting: paint, tape & floor plastic qty 4 180.42
01 General Fund ROYAL ARMS INTERNATIONAL INC Flash Bang Trainer Kits & Flash Bang Cartridges - Qty
29
1,096.00
01 General Fund SHANNON LIND Instructor Fee - Gentle Movement Stretch, Qty 11-
2/7-28/18
246.40
01 General Fund SHRED-IT USA, LLC.Document Shredding for Finance & MUBS - February
2018
29.38
01 General Fund SHRED-IT USA, LLC.Shredding Documents for PD- Jan 2018 195.93
01 General Fund SIGNS, ETC 2 acrylic signs with City Logos 92.00
01 General Fund SIGNS, ETC 220/vectorize station #4 logo for new replacement
engine
60.00
01 General Fund SIGNS, ETC Design Fee for Car Graphics & Graphics for Unit #157 1,284.00
01 General Fund SIGNS, ETC Signage for Journey of Heroes Public Art, Installed
3/7/18
463.50
01 General Fund SOUTHERN IDAHO ELECTRIC City Hall Plaza fountain repairs 462.70
01 General Fund SPECIALTY PLASTICS & FAB, INC Schedule 80 fittings for downtown water lines - qty 30 150.30
01 General Fund STRICTLY TECHNOLOGY Microsoft Surface Pen Stylus-2
Buttons-Wireless-Bluetooth 4.
69.00
01 General Fund SUNBELT RENTALS Manlift rental for Homecourt builidng maintenance,
2/26/18
332.00
01 General Fund SYNCB/AMAZON Innens New iPad 9.7 inch 2017 Case, Shockproof
Heavy Duty Ar
74.90
01 General Fund SYNCB/AMAZON Mosiso Polyester Flapover Laptop Messenger Shoulder
Bag Case
27.31
01 General Fund TAMMY DEWEERD Mayor Cellphone Reimbursement FY18 - March 2018 100.00
01 General Fund TATES RENTS (GENERAL OFFICE)Sodcutter rental settlers park 2 hrs 42.00
01 General Fund THE LAND GROUP, INC.Professional Services for Kleiner Park Rendering - Feb
2018
1,015.00
01 General Fund THE UPS STORE shipping Opti II Returned 93.90
Date: 3/15/18 01:16:25 PM Page: 4Meridian City Council Meeting Agenda March 20, 2018 – Page 296 of 426
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund THUNDER MOUNTAIN TENT & CANVAS Splash Pad Sails for Settlers Park - Qty 8 450.00
01 General Fund TOTAL SYSTEM SERVICES Homecourt HVAC unit repair 2/15/18 82.00
01 General Fund TOUR BUDDY LLC Historic Walking Tour App Annual Maintenance
4/1/18-3/31/19
1,000.00
01 General Fund TURF EQUIPMENT & IRRIGATION Drag Mats for Toro 3040 to drag ballfields qty 2 532.50
01 General Fund UNION PACIFIC RAILROAD CO 18-0015, UPRR - South Parking Lot Lease FY18 - April
2018
1,743.41
01 General Fund USSSOA Valleyball officiating 2/19 - 2/23/18 59 games 1,287.52
01 General Fund USSSOA Volleyball officiating games 2/12 - 2/16/18 - Qty 36 785.61
01 General Fund USSSOA Volleyball Officiating games 2/26 - 3/2/18 62 games 1,352.99
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
742047228-00001 Parks HPN Modems FY18,
2/2/18-3/1/18
162.56
01 General Fund VIKING INDUSTRIAL SYSTEMS Fleet Wash qty 1 & Sanitizer for pressure washer qty 1 153.00
01 General Fund WEIDNER & ASSOCIATES 220/Evac Tubular webbing, 300' for PPE Turnouts 148.29
01 General Fund WEIDNER & ASSOCIATES 220/Structure boots, size 11.5 - Qty 1 Pair 345.37
01 General Fund WEIDNER & ASSOCIATES 220/Wildland FF Brush shirts, qty 18 1,721.66
01 General Fund WSCFF EMPLOYEE BENEFIT TRUST March 2018 MERP Contributions 4,000.00
Total 01 General Fund 169,998.69
07 Impact Fund ANVIL FENCE CO 18-0234 Pay App # 2 S Meridian Reg Park 27,075.00
07 Impact Fund DEBEST PLUMBING, INC 18-0242, S Meridian Regional Park, Services thru
2/28/18
1,900.00
07 Impact Fund FARWEST STEEL CORPORATION Steel Cutouts for Hillsdale Bike Racks qty 4 594.56
07 Impact Fund JAYKER WHOLESALE NURSERY discount credit reference invoice 0000148240 (454.71)
07 Impact Fund JAYKER WHOLESALE NURSERY plants for Hillsdale Park - qty 40 653.55
07 Impact Fund KREIZENBECK, LLC 18-0223, General Conditions & Reimb, S Meridian Park
- 02/18
17,029.50
Total 07 Impact Fund 46,797.90
20 Grant Fund
governmental
MURRAYSMITH INC 18-0199,CDBG W.Chateau Streetlighting, services thru
1/31/18
6,962.00
20 Grant Fund
governmental
ZOOMGRANTS Subscription Account Subscription-One Year of Access
to Feat
5,000.00
Total 20 Grant Fund
governmental
11,962.00
55 Capital Projects HOME DEPOT CREDIT SERVICES Light bulbs, V Spreader, Adhesive, Nozzle - Qty 5 9.94
Date: 3/15/18 01:16:25 PM Page: 5Meridian City Council Meeting Agenda March 20, 2018 – Page 297 of 426
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
Total 55 Capital Projects 9.94
60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 16-0260,17-0183,SCADA Upgrades PRV,services
1/25-2/24/18
1,140.00
60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0182 SCADA HMI programming for Centrate screen
&
533.50
60 Enterprise Fund AFLAC T5581, March 2018, AFLAC 434.43
60 Enterprise Fund ANALYTICAL LABORATORIES INC.Subcontract lab testing services (9 tests)2,707.50
60 Enterprise Fund APEX INTEGRATED SECURITY
SOLUTIONS
Labor to repair card reader programming at old lab 225.00
60 Enterprise Fund AQUA-AEROBIC SYSTEMS, INC 18-0118 Aqua diamond filter media & parts (1,836 qty)38,704.41
60 Enterprise Fund BAIRD OIL Turbine Oil & Grease Qty 26 462.46
60 Enterprise Fund BHS SPECIALTY CHEMICALS 18-0038 Ferric chloride (46,700#)7,985.70
60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 18-0090, MUBS Bills 3/5/18 7,716.51
60 Enterprise Fund BOISE PROPERTY SOLUTIONS, LLC.Refund, 0392060504, Wat/Sew/Trash, 2703 W Tango
Creek Dr, Ov
72.47
60 Enterprise Fund BOISE RIGGING SUPPLY Misc lifting eye bolts (14 qty)157.02
60 Enterprise Fund BPA HEALTH, INC.EAP, March 2018, 445 Employees & Emplee
Compliance Line 2018
424.01
60 Enterprise Fund CARRIER CORP Service agreement on Lab chiller 1/18/1/-3/31/18 753.00
60 Enterprise Fund CHRISTOPHER THOMASON Refund, 3232492603, Wat/Sew/Trash, 1702 E
Bowstring St, Titl
142.34
60 Enterprise Fund CIVIL SURVEY CONSULTANTS 16-0258,ACHD Linder/Franklin to RR, services
1/1-1/31/18
3,146.00
60 Enterprise Fund COBBLESTONE PROPERTY MGMT Refund, 2525104603, Wat/Sew/Trash, 4632 W Blue
Creek Ct, Bot
75.78
60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY WRRF Capacity Exp PLC components as of 1/31/18 90,800.64
60 Enterprise Fund CONDOC WRRF Headworks,Liquid Streeam,Boise River Outfall,as
of 2/28
149.97
60 Enterprise Fund CONNIE MOON Per Diem, C. Moon, AWWA Financial Mgmt Seminar,
Seattle WA,
259.00
60 Enterprise Fund CURTIS & CHRISTINE ANDERSON Refund, 0315530504, Wat/Sew/Trash, 2248 W Tango
Dr, Refund T
31.23
60 Enterprise Fund DEBORAH NEWBY Refund, 4618102002, Wat/Sew/Trash, 2317 E
Taormina, Customer
716.03
60 Enterprise Fund DISCOVERY BENEFITS Flex Deductions - March 2018 5,655.22
60 Enterprise Fund DONNA LEE MCKNIGHT Refund, 1515100403, Wat/Sew/Trash, 1656 W
Raincrest Dr, Titl
39.47
60 Enterprise Fund ELECTRICAL WHOLESALE SUPPLY CO Contactor to repair control panel at tertiary 4 255.13
60 Enterprise Fund ENVIRONMENTAL EXPRESS, INC.TSS filters (6 qty)529.19
Date: 3/15/18 01:16:25 PM Page: 6Meridian City Council Meeting Agenda March 20, 2018 – Page 298 of 426
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund ERIC SCOTT Refund, 4650070303, Wat/Sew/Trash, 4277 S Overhill
Way, Titl
124.17
60 Enterprise Fund FISHER SCIENTIFIC FIA reagent (2 qty)302.74
60 Enterprise Fund GWON HEE KO & MARIA TURNER Refund, 0740024801, Wat/Sew/Trash, 1686 E
Summerfalls Dr, Ti
36.03
60 Enterprise Fund HACH COMPANY Labor to repair flow meter 3,002.50
60 Enterprise Fund HACH COMPANY Turbidity vials (2 qty)135.79
60 Enterprise Fund HYDRO LOGIC INC 15-0022,WAter Rights Consultation services
1/3/18-2/5/18
2,860.00
60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING B. Arte, Case# 352719, Child Support March 2018 420.00
60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING B. Kerr, Case# 344238, Child Support March 2018 405.00
60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING M. Edwards, Case# 354376, Child Support March 2018 221.64
60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING N. Howell, Case# 326566, Child Support March 2018 299.00
60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business cards for Trish Zarate (1 bx)46.25
60 Enterprise Fund IDAHO PRESS-TRIBUNE Invitation to Bid on Well 32 Pumping Facility, 2/16 &
2/23
67.62
60 Enterprise Fund INSTRUMENT TECHNOLOGIES INC.Spare methane flowmeter 5,350.91
60 Enterprise Fund IRWA Registration, S. Browen, Hands on Control Valves
Course, Twi
120.00
60 Enterprise Fund JACK HENRY & ASSOCIATES INC Bank Fees - February 2018 40.00
60 Enterprise Fund JC CONSTRUCTORS INC 18-0066,WRRF Capacity Exp.Const PayApp15, Thru
2/28/18
894,483.23
60 Enterprise Fund JUB ENGINEERS 18-0101, Rate Assessment Service 12/31/17-2/3/18 1,064.40
60 Enterprise Fund KTURBO USA, INC.VFD cooling fan 422.00
60 Enterprise Fund LOWER BOISE WATERSHED COUNCIL 18-0254,FY18 Deductible Contribution Moniting/Coord
2/14/18
10,609.00
60 Enterprise Fund MCMASTER-CARR SUPPLY COMPANY Tool Steel Bar for shop - Qty 1 22.34
60 Enterprise Fund MIDPOINT BEARING Bearings to repair pump 1 & 2 at Whitestone lift st (4
qty)
72.83
60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Pressure wash gun, wand, steel nipple, brass coupler,179.35
60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Anit-fog clear lens safety glasses (12 qty)89.88
60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.LPS lubricant for stock (12 qty)173.04
60 Enterprise Fund MURRAYSMITH INC 17-0184, Water Sys Modeling Support, Thru 1/31/18 -
Final In
17,775.50
60 Enterprise Fund MYFLEETCENTER.COM Oil change in the Chevy Impala, Vin# 314255 29.59
60 Enterprise Fund NAPA AUTO PARTS 6 gallons of washer fluid for inspectors vehicles 16.14
60 Enterprise Fund NAPA AUTO PARTS Screws to attach tool boxes in Inspection vehicles - qty
19
6.08
60 Enterprise Fund NAPA AUTO PARTS WD-40 lubricant (3 qty)17.97
60 Enterprise Fund NORCO Cylinder rental for Feb 2018 - Qty 8 55.50
Date: 3/15/18 01:16:25 PM Page: 7Meridian City Council Meeting Agenda March 20, 2018 – Page 299 of 426
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund NORCO Laundry detergent - qty 1 34.50
60 Enterprise Fund NORCO Welding supplies-wire & cleaner (3 qty)20.26
60 Enterprise Fund OFFICE DEPOT, INC.Dividers - Qty 2 Pk 7.00
60 Enterprise Fund OFFICE DEPOT, INC.Pens and dividers - qty 3 pk 52.02
60 Enterprise Fund OFFICE VALUE - MERIDIAN Calculator, popup dispenser & post it notes (2 qty)28.28
60 Enterprise Fund OFFICE VALUE - MERIDIAN Coffee (3 qty)34.14
60 Enterprise Fund OFFICE VALUE - MERIDIAN Paper & staples plus coffee (5 qty)81.38
60 Enterprise Fund PARAMOUNT SUPPLY CO.Fittings to replace valves at digester 4 & 5 bldg (16 qty)127.00
60 Enterprise Fund PLATT ELECTRIC SUPPLY Conduit, Connector, Nema1 Box, Spring Nut, Elbows
Qty 139
411.71
60 Enterprise Fund POLYDYNE INC 18-0025 Polymer-Clarifloc (34,500#)28,980.00
60 Enterprise Fund POSTNET Postage & mailing for Backflow letters Qty 112 155.20
60 Enterprise Fund REPUBLIC SERVICES - TRANSFER
STATION
Biosolid disposal for Feb 2018 10,447.86
60 Enterprise Fund RESERVE ACCOUNT POSTAGE USE, February 2018 191.92
60 Enterprise Fund SAMUAL BISHOP Refund, 2452021004, Wat/Sew/Trash, 2768 W Jayton
Dr, Title C
88.01
60 Enterprise Fund SHRED-IT USA, LLC.Document Shredding for Finance & MUBS - February
2018
29.38
60 Enterprise Fund SIGNS, ETC Lettering/stripes for 2018 PW Insp Vehicle, Vin#
147459
270.00
60 Enterprise Fund SKILLPATH SEMINARS Star 12 Training Membership renewal Diana Russell 299.00
60 Enterprise Fund SOUND CHOICE, INC.Annual hearing conservation testing (22 tests)220.70
60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Hard hats (5 qty)120.00
60 Enterprise Fund SPORTSMANS WAREHOUSE Safety Boots for J. Allen - Qty 1 179.99
60 Enterprise Fund STEVEN & MICHELLE GUY Refund, 1522141001, Wat/Sew/Trash, 1811 W
McGlinchey St, Tit
63.40
60 Enterprise Fund SULLIVAN REBERGER 17-0409 February 2018 Lobbying fees 4,000.00
60 Enterprise Fund SYNCB/AMAZON Frame for PW Week poster 32.94
60 Enterprise Fund TATES RENTS (GENERAL OFFICE)Propane for hyster (30.5 qty)91.20
60 Enterprise Fund TC SALES & SERVICE Shaft & back plates to repair pump 1 & 2 at
Whitestone lift
4,434.51
60 Enterprise Fund TELANSWER, INC After Hour Answering Service 3/1 to 3/31/18 142.40
60 Enterprise Fund TESTAMERICA Subcontract analyses for biosolids (13 tests)875.50
60 Enterprise Fund TRAVIS KISSIRE Reimb, T. Kissire, Testing Fees & License for WW
Collections
117.00
60 Enterprise Fund USA BLUEBOOK Long handle dipper (2 qty)231.94
60 Enterprise Fund WASTECORP PUMPS LLC 18-0082 Emergency pump w/trailer, Vin# 403145 46,500.00
60 Enterprise Fund WW GRAINGER, INC 3 inch male adapter (2 qty)57.98
60 Enterprise Fund WW GRAINGER, INC Hooded microporous coveralls-size L (1 bx)135.84
Date: 3/15/18 01:16:25 PM Page: 8Meridian City Council Meeting Agenda March 20, 2018 – Page 300 of 426
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund WW GRAINGER, INC Pipe thread sealant (2 qty)16.46
Total 60 Enterprise Fund 1,200,042.03
Report Total 1,428,810.56
Date: 3/15/18 01:16:25 PM Page: 9Meridian City Council Meeting Agenda March 20, 2018 – Page 301 of 426
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: CA N
Project/File Number
Item Title: Swearing in of 6 New Police Officers
Police Department - Swearing in of 6 New Police Officers... Nicholas
Kotanjian, Andrew Herscowitz, Christopher LaFave, Robert Young,
Brendan Koop and David Frick.
Meetina Notes
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: ) 1) A
Project/File Number: H-2017-0151
Item Title: Harper Ridge
Findings of Fact, Conclusions of Law for Harper Ridge
Subdivision (H-2017-0151) by McMaster Limited Partnership,
Located at 3885 E Copper Point Drive
Meetinq Notes
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2017-0151 - 1 -
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request for Conditional Use Permit for a Multi-Family Development
Consisting of 124 Dwelling Units in a C-G Zoning District; and Preliminary Plan Consisting of
sixteen (16) Building Lots, Four (4) Storage lots, and Two (2) Common Area Lots on 10.68 Acres of
Land for Harper Ridge Subdivision, by Matt Schultz.
Case No(s). H-2017-0151
For the City Council Hearing Date of: March 6, 2018 (Findings on March 20, 2018 )
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of March 6, 2018, incorporated by
reference)
2. Process Facts (see attached Staff Report for the hearing date of March 6, 2018, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of March 6, 2018,
incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of March 6, 2018, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use
Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
Meridian City Council Meeting Agenda March 20, 2018 – Page 304 of 426
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2017-0151 - 2 -
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of March 6, 2018, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant’s request for Conditional Use Permit and Preliminary Plat is hereby approved per
the conditions of approval in the Staff Report for the hearing date of March 6, 2018, attached as
Exhibit A.
D. Notice of Applicable Time Limits
Notice of Preliminary Plat Duration
Please take notice that approval of a preliminary plat, combined preliminary and final plat, or
short plat shall become null and void if the applicant fails to obtain the city engineer’s signature
on the final plat within two (2) years of the approval of the preliminary plat or the combined
preliminary and final plat or short plat (UDC 11-6B-7A).
In the event that the development of the preliminary plat is made in successive phases in an
orderly and reasonable manner, and conforms substantially to the approved preliminary plat,
such segments, if submitted within successive intervals of two (2) years, may be considered for
final approval without resubmission for preliminary plat approval (UDC 11-6B-7B).
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City
Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up
to two (2) years as determined and approved by the City Council may be granted. With all
extensions, the Director or City Council may require the preliminary plat, combined
preliminary and final plat or short plat to comply with the current provisions of Meridian City
Code Title 11. If the above timetable is not met and the applicant does not receive a time
extension, the property shall be required to go through the platting procedure again (UDC 11-
6B-7C).
Notice of Conditional Use Permit Duration
Please take notice that the conditional use permit, when granted, shall be valid for a maximum
period of two (2) years unless otherwise approved by the City. During this time, the applicant
shall commence the use as permitted in accord with the conditions of approval, satisfy the
requirements set forth in the conditions of approval, and acquire building permits and
commence construction of permanent footings or structures on or in the ground. For
conditional use permits that also require platting, the final plat must be signed by the City
Engineer within this two (2) year period.
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11-5B-6.G.1, the Director may authorize a single extension of the time to commence the
use not to exceed one (1) two (2) year period. Additional time extensions up to two (2) years as
Meridian City Council Meeting Agenda March 20, 2018 – Page 305 of 426
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2017-0151 - 3 -
determined and approved by the City Council may be granted. With all extensions, the Director
or City Council may require the conditional use comply with the current provisions of Meridian
City Code Title 11(UDC 11-5B-6F).
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of March 6, 2018
Meridian City Council Meeting Agenda March 20, 2018 – Page 306 of 426
By action of the City Council at its regular meeting held on the 2)'"N day of M am 1
2018.
1 Jo
COUNCIL, PRESIDENT JOE BORTON VOTED
lfv�
COUNCII, VICE PRESIDENT LUKE CAVENER VOTED
COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED /C4
COUNCIL MEMBER TY PALMER VOTED
l
COUNCIL MEMBER TREG BERNT VOTED 4�
COUNCIL MEMBER GENESIS MILAM VOTED /"
MAYOR TAMMY de WEERD VOTED
(TIE BREAKER)
Mayor T e Weerd
O�pSED AUG
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Attest:
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E IDR AN
IDAHO
C.7 Coles SEAL
City Clerk
Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By:chalunuDated:
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2017-0151 - 4 -
Exhibit A
Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 1
STAFF REPORT Hearing Date: February 27, 2018
(Continued to March 6, 2018)
TO: Mayor & City Council
FROM: Josh Beach, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Harper Ridge Subdivision – CUP, PP (H-2017-0151)
I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST
The applicant, McMaster Limited Partnership, has submitted an application for a Conditional Use
Permit (CUP) for a multi-family development consisting of 124 dwelling units in a C-G zoning
district; and Preliminary Plat (PP) consisting of 16 building lots, 4 storage lots and 2 common lots on
10.68 acres of land. See Section IX of the staff report for more information.
The Meridian Planning & Zoning Commission heard these items on December 21, 2017. At the
public hearing, the Commission moved to recommend approval of the subject CUP and PP
requests.
a. Summary of Commission Public Hearing:
i. In favor: Matt Schultz, Doug McMaster,
ii. In opposition: Nancy Bodreaux, John Bodreaux, Eric Gabrielson, Paul Hosford, Gary
Vaneckern, Ron Paschal, Glen Rackham, Gail Stocking, Carol Gabrielson, Ron Porter,
Pamela Judy, Rulon Stocking
iii. Commenting: Doug McMaster, Nancy Bodreaux, John Bodreaux, Eric Gabrielson, Paul
Hosford, Gary Vaneckern, Ron Paschal, Glen Rackham, Gail Stocking, Carol
Gabrielson, Ron Porter, Pamela Judy, Rulon Stocking
iv. Written testimony: Eric and Carole Gabrielson, Ron and Kathryn Porter (2)
v. Staff presenting application: Josh Beach
vi. Other staff commenting on application: Andrea Pogue, Bill Parsons
b. Key issue(s) of Public Testimony:
i. Concerns about increased traffic through the surrounding residential neighborhoods.
ii. Concerns about how the impact of increased traffic will impact the safety of the
children in the neighborhood.
iii. Concerns about adequate parking being provided.
iv. Concerns about adequate vehicle access to the site.
v. Concerns about the lack of access being required for the previously approved Movado
Estates project.
vi. Concerns over whether multi-family is appropriate in this area.
c. Key Issues of Discussion by Commission:
i. Discussion on the density being proposed
ii. Traffic through the area.
iii. Traffic impact on the area with commercial vs. residential.
iv. Is residential appropriate for the C-G zoned parcel?
v. Is the parking sufficient for the number of units?
vi. Concerns about having multiple owners within the development and lack of uniformity
in maintenance.
d. Commission Change(s) to Staff Recommendation:
i. Add condition
Meridian City Council Meeting Agenda March 20, 2018 – Page 308 of 426
Exhibit A
Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 2
e. Outstanding Issue(s) for City Council:
i. None
The Meridian City Council heard this item on March 6, 2018. At the public hearings, the
Council moved to approve the AZ and PP request.
a. Summary of City Council Public Hearing:
i. In favor: Matt Schultz (applicant), Kent Brown, Doug McMaster
ii. In opposition: Jessica O’shell, David Ballard, Leanne Mascroft, Danielle Weeks, Fred
Thompson, Dean Ashcroft, Lynne Martin, Dean Reese, John Tucker, Rebecca Tucker,
Robert Nielson, Brian Avilla, Scott Brisbane, Becky Brisbane, Janelle Avilla, David
Rios, Jose Hernandez, Ryan Stalcup, Mary Martin, Carl McVey, Carole Gabrielson,
Eric Gabrielson, Katie Flanagan, Anna Hernandez, Shane Carmichael, Gale Stocking,
Reylon Stocking, Don Steinke, Paul Hosford, Kathy Hosford, Brian Harper, William
Simms, Katrina Simms, Charles Villa, Joe Martin, Stephanie Baird, Howard Baird,
Susan Simms, Irene Williams, Terrell Williams, Ron Porter, Catherine Porter, Sarah
Watts, Dorothy Guiley, Pam Judy, Bonnie Broussard, VernWilliams, Vel Sammartino
iii. Commenting: David Ballard, Fred Thompson, Dean Reese, Robert Nielson, Ryan
Stalcup, Carole Gabrielson, Eric Gabrielson, Terrelle Williams, Bonnie Broussard,
Kent Brown, Vel Sammartino, Doug McMaster
iv. Written testimony: Reed and Linda Hanson, Erok and Carole Gabrielson, Linda Leach,
Kent and Maryellen Wheeler, Ron and Kathy Porter
v. Staff presenting application: Josh Beach
vi. Other staff commenting on application: None
b. Key Issues of Discussion by Council:
i. The number of overall parkling spaces and are they sufficient?
ii. Discussion on whether multiple owners within the development would cause problems.
iii. Why the proposal for multi-family in this location when the zoning is commercial?
iv. Is parking allowed on a typical collector road street section?
v. Is this the proper location for multi-family?
c. Key Council Changes to Staff/Commission Recommendation
i. Modify condition 1.1.3 to read as follows:The applicant shall provide no less than 258
parking spaces for the development.
ii. Add condition 1.1.4 as follows:The CC&R document for the development shall be
reviewed for approval by the City Attorney’s office prior to receipt of any certificate of
occupancy for he project.
iii. Add condition 1.1.5 as follows:A six-foot closed vision fence shall be constructed on the
west boundary of the property.
II. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed CUP, and PP applications in accord with the conditions
of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit C.
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to recommend approval to the City
Council of File Number H-2017-0151, as presented in the staff report for the hearing date of
December 21, 2017, with the following modifications: (Add any proposed modifications).
Meridian City Council Meeting Agenda March 20, 2018 – Page 309 of 426
Exhibit A
Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 3
Denial
After considering all staff, applicant and public testimony, I move to recommend denial to the City
Council of File Number H-2017-0151, as presented during the hearing on December 21, 2017, for the
following reasons: (You should state specific reasons for denial)
Continuance
I move to continue File Number H-2017-0151 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located at 3885 E. Copper Point Drive, in the southwest ¼ of Section 21, Township 3
North, Range 1 East. (Parcel #s: S1121315100 and S1121233901)
B. Applicant/Owner(s):
McMaster Limited Partnership
P.O. Box 2640
Eagle, ID 83616
C. Representative:
Schultz Development
PO Box 1115
Meridian, ID 83680
D. Applicant’s Statement/Justification: Please see applicant’s narrative for this information.
V. PROCESS FACTS
A. The subject application is for a conditional use permit and preliminary plat. A public hearing is
required before the Planning & Zoning Commission and City Council on these applications,
consistent with Meridian City Code Title 11, Chapter 5.
B. Newspaper notifications published on: December 1, 2017
C. Radius notices mailed to properties within 300 feet on: November 27, 2017
D. Applicant posted notice on site(s) on: December 7, 2017
VI. LAND USE
A. Existing Land Use(s) and Zoning: This site consists of vacant commercial property, zoned C-G.
B. Character of Surrounding Area and Adjacent Land Use and Zoning:
1. North: Commercial business, zoned C-G and vacant commercial property also zoned C-G.
2. East: Recently approved single family homes in the Movado Estates Subdivision, zoned R-8.
3. South: Single-family homes in the Sutherland Farms Subdivision, zoned R-4 and R-8.
4. West: Church, zoned C-G.
C. History of Previous Actions: This property was annexed in 2002 as part of Sutherland Farms
(AZ-02-004, DA Inst. # 102143307).
Meridian City Council Meeting Agenda March 20, 2018 – Page 310 of 426
Exhibit A
Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 4
D. Utilities:
1. Public Works:
a. Location of sewer: Sanitary sewer mains intended to provide service to the subject site
currently exist in E. Copper Point Drive.
b. Location of water: Water mains intended to provide service to the subject site currently
exist in E. Copper Point Drive.
c. Issues or concerns: None
E. Physical Features:
1. Canals/Ditches Irrigation: The Ridenbaugh Canal runs along the southern boundary of this
site.
2. Hazards: Staff is not aware of any hazards that exist on this property.
3. Flood Plain: This site is not located in the Meridian Floodplain Overlay District.
VII. COMPREHENSIVE PLAN POLICIES AND GOALS
The subject property is designated Mixed-Use Regional (MU-R) on the Future Land Use Map
(FLUM) contained in the Comprehensive Plan. The purpose of this designation is to provide a mix of
employment, retail, and residential dwellings and public uses near major arterial intersections. The
intent is to integrate a variety of uses together, including residential, and to avoid predominantly
single use developments such as a regional retail center with only restaurants and other commercial
uses. Developments should be anchored by uses that have a regional draw with the appropriate
supporting uses. For example, an employment center should have support retail uses; a retail center
should have supporting residential uses as well as supportive neighborhood and community services.
The standards for the MU-R designation provide an incentive for larger public and quasi-public uses
where they provide a meaningful and appropriate mix to the development. The developments are
encouraged to be designed according to the conceptual MU-R plan depicted in Figure 3-5 (Below).
The applicant proposes to develop the site with 124 dwelling at a gross density of 11.61 units/acre.
This land use anticipates between 6 and 40 dwelling units per acre.
GOALS, OBJECTIVES, & ACTION ITEMS: Staff finds the following Comprehensive Plan policies to
be applicable to this application and apply to the proposed use of this property (staff analysis in
italics):
“Support a variety of residential categories (low-, medium-, medium-high and high-density
single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the
purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E)
The proposed multi-family residential development will contribute to the variety of residential
uses that currently exist in this area (i.e. low and medium density). Staff is unaware of how
“affordable” the units will be.
“Provide housing options close to employment and shopping centers.” (3.07.02D)
Because of its location in close proximity to the Silverstone Business Park, nearby shopping
centers), and major transportation corridors (I-84 and SH-55/Eagle Road), this property is
ideal for providing higher density housing options.
“Locate high-density development, where possible, near open space corridors or other
permanent major open space and park facilities, Old Town, and near major access
thoroughfares.” (3.07.02N)
Meridian City Council Meeting Agenda March 20, 2018 – Page 311 of 426
Exhibit A
Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 5
The proposed multi-family development is located in close proximity to major access
thoroughfares (i.e. I-84 and SH-55/Eagle Road) within the City.
“Protect existing residential properties from incompatible land use development on adjacent
parcels.” (3.06.01F)
The existing residential properties to the south are across a major irrigation canal and
should not be impacted by the proposed multi-family development on the north side of the
Ridenbaugh Canal.
“Require all new and reconstructed parking lots to provide landscaping in internal islands
and along streets.” (2.01.04B)
Landscaping is proposed within planter islands in the parking areas on this site as shown on
the landscape plan attached in Exhibit A.4.
“Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City.” (3.01.01F)
Urban services can be provided to this property upon development. “Adopt land use
designations that will allow for housing opportunities for all income levels.” (3.07.01D)
Few of the major employment areas within the City are adequately supported with enough
housing options. Density near employment centers allow for workforce housing and promote
community resiliency, potentially reducing commute times and expenses, and allowing for
increased community and economic engagement.
“Provide for a wide diversity of housing types (single-family, modular, mobile homes and
multi-family arrangements) and choices between ownership and rental dwelling units for all
income groups in a variety of locations suitable for residential development.” (3.07.03B)
The development of multi-family homes on this site will contribute to the variety of housing
types available in this part of the City.
“Consistent with the Transportation and Land Use Integration Plan, require all new
residential neighborhoods to provide sidewalks, curb and gutters, and complete streets.”
(3.07.02B)
Curb, gutter and sidewalks will be required to be constructed along the entire frontage of this
property as part of the development.
VIII. UNIFIED DEVELOPMENT CODE (UDC)
A. Purpose Statement of Zones: Per UDC 11-2B-1, the purpose of the commercial districts is to
provide for the retail and service needs of the community in accordance with the Meridian
Comprehensive Plan. Six (6) districts are designated which differ in the size and scale of
commercial structures accommodated in the district, the scale and mix of allowed commercial
uses, and the location of the district in proximity to streets and highways.
Properties within the C-G district are typically in close proximity and/or have access to interstate
or arterial intersections. Allowed uses are the largest scale and broadest mix of retail, office,
service, and light industrial uses.
B. Schedule of Use: Unified Development Code (UDC) Table 11-2B-2 lists the permitted,
accessory, conditional, and prohibited uses in the C-G zoning district. The proposed multi-family
development is listed as a conditional use. The specific use standards listed in UDC 11-4-3-27 for
multi-family developments apply to development of this property.
C. Dimensional Standards: The dimensional standards listed in UDC Table 11-2B-3 for the C-G
Meridian City Council Meeting Agenda March 20, 2018 – Page 312 of 426
Exhibit A
Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 6
zoning district apply to development of this site.
D. Landscaping Standards (UDC 11-3B): The standards for landscaping contained in UDC 11-3B
and 11-4-3-27F apply to development of this site.
E. Common Open Space and Site Amenity Requirements: Common open space and site amenities
are required to be provided on the site in accord with the requirements listed in11-4-3-27C and11-
4-3-27D.
G. Structure and Site Design Standards: The proposed multi-family development must comply with
the design standards in accord with UDC 11-3A-19 and the Architectural Standards Manual.
IX. ANALYSIS
Analysis of Facts Leading to Staff Recommendation:
A. Conditional Use Permit (CUP):
A CUP is requested for a multi-family development in the C-G zoning district as required by
UDC Table 11-2B-3.
The proposed multi-family development consists of a total of 124 dwelling units in (16) structures
on 10.68 acres of land in the C-G zoning district. The units consist of a mix of 1, 2 and 3
bedroom units.
Specific Use Standards: The specific use standards for multi-family developments listed in UDC
11-4-3-27 apply to development of this site as follows: (Staff’s comments in italics)
A minimum of 80 square feet (s.f.) of private useable open space is required to be
provided for each unit. The applicant has not provided any floor plans to verify this
requirement has been met. Prior to the Planning and Zoning Commission, the applicant
will need to submit floor plans that conform to this requirement.
Developments with 20 units or more shall provide a property management office, a
maintenance storage area, a central mailbox location with provisions for parcel mail that
provides safe pedestrian and/or vehicular access and a directory map of the developme nt
at an entrance or convenient location for those entering the development. The site plan
submitted with the Certificate of Zoning Compliance application should depict the se
items.
At a minimum, 250 s.f. of common open space is required for each unit containing more
than 500 s.f. and up to 1,200 s.f. of living area. All of the proposed units are between 500
and 1,200 square feet; therefore, a minimum of 31,000 square feet or .711 of an acre of
common open space is required for this development in addition to the 10 percent
required by UDC 11-3G-3 and UDC 11-4-3-27..
For multi-family developments with 75 units or more, 4 site amenities are required to be
provided with at least one from each category listed in UDC 11-4-3-27D. For
developments with more than 100 units, the decision making body shall require
additional amenities commensurate to the size of the proposed development. The
applicant proposes a swimming pool, a clubhouse with an exercise room, a 50’ x 100’
open grassy area, and a tot lot as amenities in compliance with UDC standards. These
amenities fall within the quality of life, open space and recreation categories as required.
Landscaping is required to comply with UDC 11-4-3-27-F. All street facing elevations
shall have landscaping along their foundation as follows: the landscaped area shall be at
least 3-feet wide and have an evergreen shrub with a minimum mature height of 24
inches for every 3 linear feet of foundation. The remainder of the area shall be landscaped
Meridian City Council Meeting Agenda March 20, 2018 – Page 313 of 426
Exhibit A
Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 7
with ground cover plans. The landscape plan submitted with the Certificate of Zoning
Compliance should comply with this requirement for the sides of the structures that
face E. Copper Point Way.
The development is required to record legally binding documents that state the
maintenance and ownership responsibilities for the management of the development,
including, but not limited to, structures, parking, common areas, and other development
features. The applicant should submit documentation of compliance with this
requirement prior to issuance of Certificate of Occupancy.
Parking: For multi-family developments, off-street parking is required in accord with the
standards listed in UDC Table 11-3C-6, which requires 2 parking spaces per dwelling unit with at
least one of those in a covered carport or garage. Based on (124) 1, 2- and 3-bedroom units, a
minimum of 238 parking spaces are required, 124 of which should be covered. The site plan
depicts a total of 248 spaces, 128 of which are covered, which complies with and exceeds UDC
standards by a total of 14 spaces.
For non-residential uses such as the clubhouse, a minimum of one space is required to be
provided for every 500 square feet (s.f.) of gross floor area in accord with the standards listed in
UDC 11-3C-6B. Prior to the Planning and Zoning Commission hearing, the applicant shall
submit the floor plan for the clubhouse to ensure compliance with the UDC requirements for
parking.
A minimum of one bicycle parking space for every 25 proposed vehicle spaces or portion thereof
is required to be provided on the site per UDC 11-3C-6G in accord with the standards listed in
UDC 11-3C-5C. Based on 248 vehicle spaces proposed, a minimum of 10 bicycle spaces in
bicycle racks are required to be interspersed throughout the development. The plans
submitted with the application show 12 bicycle parking stalls.
Landscaping: Parking lot landscaping is required to be provided in accord with the standards
listed in UDC 11-3B-8C. A buffer to adjoining land uses is not required on the south, or east sides
of the project because the adjacent uses are residential in nature. On the Northwest and west sides
of the project, however, there are existing commercial uses that require a 25 foot landscape buffer
to be installed per UDC Table 11-2B-3, and must be landscaped in accord with the standards
listed in UDC 11-3B-9. Additionally, a 10 foot landscape buffer is required along any street
frontage and shall be landscaped in accord with UDC 11-3B-7. Prior to the planning and
zoning Commission, the applicant shall submit a revised plan that meets the above
mentioned requirements.
Mitigation: There are existing trees on this site. The applicant is required to comply with the
mitigation standards listed in UDC 11-3B-10C.5 for any existing trees 4-inch caliper or greater
that are removed from the site. Contact Elroy Huff, City Arborist (208-371-1755), prior to
removal of any existing trees from the site.
Building Elevations: Four building types are proposed for the future multi-family structures
within the development as shown in Exhibit A.5.
The architectural character of the structures shall comply with the standards listed in the City of
Meridian Architectural Standards Manual. The elevations submitted with the Certificate of
Zoning Compliance application should demonstrate compliance with those standards.
Certificate of Zoning Compliance: The applicant is required to obtain approval of a Certificate
of Zoning Compliance application for establishment of the new use and to ensure all site
improvements comply with the provisions of the UDC and the conditions in this report prior to
construction, in accord with UDC 11-5B-1.
Meridian City Council Meeting Agenda March 20, 2018 – Page 314 of 426
Exhibit A
Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 8
Design Review: The applicant is required to submit an application for Design Review concurrent
with the Certificate of Zoning Compliance application in accord with UDC 11-5B-8. The site and
building design is required to be generally consistent with the elevations and site plan submitted
with this application and the standards listed in UDC 11-3A-19 and the City of Meridian
Architectural Standards Manual.
B. Preliminary Plat (PP):
The proposed plat consists of 16 residential building lots 4 common lots and 2 other lots on 10.68
acres of land in the C-G zoning district. The smallest lot is 11,514 square feet (s.f.) with an
average lots size of 20,183 s.f.
Dimensional Standards: Staff has reviewed the proposed plat for compliance with the
dimensional standards listed in UDC Table 11-2B-3 for the C-G zoning district. All of the lots
comply with the minimum standards. Construction of buildings on the site should comply with
the setbacks for the C-G district.
Access: Access to streets is required to comply with the standards listed in UDC 11-3A-3. The
proposed plat depicts three accesses for the development – two via E. CopperPoint Way and one
via E. Copper Pont Drive; E. Copper Point Drive is considered a collector.
Stub Streets/Street Improvements: There are no stub streets proposed to adjacent properties.
The Ridenbaugh canal runs along the entire length of the southern boundary. E. Copper Point
Drive/Way abuts the property to the north and the property to the west was developed in 2003
without a cross-access connection. S. Knapp Avenue provides a local street connection to the
adjacent residential.
Traffic Impact Study (TIS): A TIS was not a requirement for this project per ACHD.
Landscaping: A 25-foot wide street buffer is required adjacent to the south and west
boundaries of parcel #R7909850370 and the south boundary of parcel # R7909850380 per
UDC Table 11-2A-8 in accord with the standards listed in UDC 11-3B-7C. Prior to the
Planning and Zoning Commission hearing, the landscape plan shall be revised consistent
UDC requirements.
Open Space: A minimum of 10% (or 1.06 acres) of the area of the site is required to consist
of qualified open space in accord with the standards listed in UDC 11-3G-3B. The applicant
has proposed to provide 1.39 acres of qualified open space, or approximately 13%.
A total of 1.39 acres (or 13%) of open space is proposed consisting of common areas where
the clubhouse, swimming pool and tot lot are located and miscellaneous open grassy areas
that are a minimum of 20’ x 20’ in area (see Exhibit A.2).
The applicant proposes a swimming pool, a clubhouse with an exercise room, a 50’ x 100’
open grassy area, a tot lot and additional tenant storage as amenities. The applicant’s
proposed amenities meet the requirements for amenities per the UDC. The applicant
proposes a swimming pool, a clubhouse with an exercise room, a 50’ x 100’ open grassy area,
and a tot lot as amenities. In order to be in compliance with the UDC, the applicant shall provide
one additional amenity be provided for the project.
Waterways: The Ridenbaugh Canal runs along the southern boundary of this site. Because the
centerline of the ditch lies on the property line and is a very large drain, the applicant requests a
waiver to UDC 11-3A-6A.3 which requires all irrigation ditches/laterals/canals/drains to be
piped. City Council may waive the requirement for large capacity facilities.
Meridian City Council Meeting Agenda March 20, 2018 – Page 315 of 426
Exhibit A
Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 9
Fencing: A 6-foot tall open vision fence, having an 11-guage, 2-inch mesh or other construction,
equivalent in ability to deter access to the waterway is required along the Ridenbaugh canal
unless the drain is improved as a water amenity as set forth in UDC 11-1A-1.
Sidewalks: Sidewalks are required to be provided with development in accord with the standards
listed in UDC 11-3A-17. Attached sidewalks exist along a portion of E. Copper Point Drive. The
applicant shall provide detached sidewalks along the entire E. Copper Point Way frontage
of the property, and attached sidewalk along the S. Knapp Ave frontage. The plans shall be
revised to show the missing section of sidewalk along E. Copper Point Drive.
Utilities: Street lights are required to be installed along public streets adjacent to the development
in accord with the City’s adopted standards, specifications and ordinances. All development is
required to connect to the City water and sewer system unless otherwise approved by the City
Engineer in accord with UDC 11-3A-21. Adequate fire protection shall be required in accord with
the appropriate fire district standards.
Pressurized Irrigation: An underground pressurized irrigation system is required to be provided
for the development in accord with UDC 11-3A-15 as proposed and will be served by the Nampa
& Meridian and Settler’s Irrigation Districts.
Storm Drainage: An adequate storm drainage system is required in all developments in accord
with the City’s adopted standards, specifications, and ordinances, per UDC 11-3A-18.
Stormwater is proposed to be retained on-site in seepage beds.
In summary, Staff recommends approval of the proposed CUP and PP applications with the
conditions included in Exhibit B of this report in accord with the Findings contained in Exhibit C.
X. EXHIBITS
A. Drawings/Other
1. Vicinity/Zoning Map
2. Proposed Site Plan (dated: 11/13/2017)
3. Proposed Preliminary Plat (dated: 10/24/2017)
4. Proposed Landscape Plan (dated: 11/07/2017)
5. Proposed Building Elevations & Renderings (dated: 11/13/2017)
B. Agency & Department Comments
C. Legal Description & Exhibit Map for Annexation & Zoning Boundary
D. Required Findings from Unified Development Code
Meridian City Council Meeting Agenda March 20, 2018 – Page 316 of 426
Exhibit A
Exhibit A Page 1
A. Drawings/Other
Exhibit A.1: Zoning Map
Meridian City Council Meeting Agenda March 20, 2018 – Page 317 of 426
Exhibit A
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Exhibit A.2: Proposed Site Plan (dated: 11/13/2017)
Meridian City Council Meeting Agenda March 20, 2018 – Page 318 of 426
Exhibit A
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Exhibit A.3: Proposed Preliminary Plat (dated: 10/24/2017)
Meridian City Council Meeting Agenda March 20, 2018 – Page 319 of 426
Exhibit A
- 4 -
Exhibit A.4: Proposed Landscape Plan (dated: 11/7/2017)
Meridian City Council Meeting Agenda March 20, 2018 – Page 320 of 426
Exhibit A
- 5 -
Exhibit A.5: Proposed Building Elevations & Renderings
Meridian City Council Meeting Agenda March 20, 2018 – Page 321 of 426
Exhibit A
- 6 -
B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS
1. PLANNING DIVISION
1.1 Site Specific Conditions of Approval – Preliminary Plat
1.1.1 Development of the site shall substantially comply with the preliminary plat, site plan and
building elevations included in Exhibit A, the design standards listed in UDC 11-3A-19 and in
the Architectural Standards Manual, and the conditions in this report.
1.1.2 The preliminary plat included in Exhibit A.3, dated October 24, 2017, shall be revised as
follows:
a. Depict a 6-foot tall open vision fence with an 11-guage, 2-inch mesh or other
construction, equivalent in ability to deter access to the waterway (Ridenbaugh Canal);
or, improve the drain as a water amenity as set forth in UDC 11-1A, per UDC 11-3A-
6B.
b. The applicant shall provide detached sidewalks along the entire E. Copper Point Way
frontage of the property, and attached sidewalk along the S. Knapp Ave frontage. The
plans shall be revised to show the missing section of sidewalk along E. Copper Point
Drive.
1.1.3 The applicant shall provide an additional ten (10) parking stalls to the site than were
presented with the Site Plan labeled
1.1.3 The applicant shall provide no less than 258 parking spaces for the development.
1.1.4 The CC&R document for the development shall be reviewed f or approval by the City
Attorney’s office prior to receipt of any certificate of occupancy for the project.
1.1.5 A six-foot closed vision vinyl fence shall be constructed on the west boundary of the
property.
1.2 Site Specific Conditions of Approval – Conditional Use Permit
1.2.1 The developer shall comply with the specific use standards for multi-family developments
listed in UDC 11-4-3-27, including but not limited to the following:
a. The applicant shall record legally binding documents that state the maintenance and
ownership responsibilities for the management of the development, including, but not
limited to, structures, parking, common areas, and other development features, per UDC
11-4-3-27G. A recorded copy shall be submitted to the City prior to issuance of Certificate
of Occupancy for the first structure within the development.
b. Prior to the Planning and Zoning Commission, the applicant shall submit floor plans for
the units that demonstrate compliance with UDC 11-4-3-27B.3 which requires a minimum
of 80 square feet (s.f.) of private useable open space to be provided for each unit.
1.2.2 With the Certificate of Zoning Compliance, the applicant shall revise the site plan included
in Exhibit A.2, dated 10/24/2017, shall be modified as follows:
a. Depict a property management office, a maintenance storage area, a central mailbox
location with provisions for parcel mail that provides safe pedestrian and/or vehicular
access and a directory map of the development at an entrance or convenient location for
those entering the development in accord with UDC 11-4-3-27B.7.
1.2.3 The landscape plan included in Exhibit A.4, dated June 20, 2016, shall be revised as
follows:
Meridian City Council Meeting Agenda March 20, 2018 – Page 322 of 426
Exhibit A
- 7 -
a. On the Northwest and west sides of the project, however, there are existing
commercial uses that require a 25 foot landscape buffer to be installed per UDC
Table 11-2B-3 and because the subject property is zoned C-G, a 25 foot landscape
buffer is required along the south side of the project as well. The landscape buffer
must be landscaped in accord with the standards listed in UDC 11-3B-9.
Additionally, a 20 foot landscape buffer is required along E. Copper Point Drive
and a 10-foot landscape buffer is required along S. Knapp Avenue in accord with
UDC 11-3B-7. Prior to the planning and zoning Commission, the applicant shall
submit a revised plan that meets the above mentioned requirements.
b. A minimum of 10% (or 1.06 acres) of the area of the site is required to consist of
qualified open space in accord with the standards listed in UDC 11-3G-3B in
addition to that required by UDC 11-4-3-27 for multi-family developments (.711
acres) for a total of 1.771 acres. In order to meet the requirements of the UDC the
applicant shall revise the site plan to meet the requirements of UDC 11-4-3-27.
1.2.4 Prior to the Planning and Zoning Commission hearing, the applicant shall submit the floor plan
for the clubhouse to ensure compliance with the UDC requirements for parking.
1.2.5 All fencing shall comply with the standards listed in UDC 11-3A-6 and 11-3A-7.
1.2.6 All storm drainage areas included in the qualified open space calculations shall comply with the
standards listed in UDC 11-3B-11, Stormwater Integration.
1.2.7 Prior to the Planning and Zoning Commission hearing the applicant shall provide greater detail of
the materials proposed for the structures in order to ensure compliance with the City’s
Architectural Standards Manual.
1.2.8 All elevations that face E. Copper Point Way shall have landscaping along their foundations that
comply with the minimum standards listed in UDC 11-4-3-27E.2.
1.2 General Conditions of Approval
1.2.1 Comply with all bulk, use, and development standards of the applicable district listed in UDC
Chapter 2 District regulations.
1.2.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set
forth in UDC 11-3A-6.
1.2.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11.
1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-
15, UDC 11-3B-6 and MCC 9-1-28.
1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17.
1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J.
1.2.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3B-5I,
11-3B-8C, and Chapter 3 Article C.
1.2.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-
7C (streets).
1.2.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-
11C.
Meridian City Council Meeting Agenda March 20, 2018 – Page 323 of 426
Exhibit A
- 8 -
1.2.10 Protect any existing trees on the subject property that are greater than four-inch caliper and/or
mitigate for the loss of such trees as set forth in UDC 11-3B-10.
1.2.11 Provide bicycle parking spaces as set forth in UDC 11-3C-6G consistent with the design
standards as set forth in UDC 11-3C-5C.
1.2.12 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12.
1.2.13 Construct all required landscape areas used for storm water integration consistent with the
standards as set forth in UDC 11-3B-11C.
1.2.14 Comply with the structure and site design standards, as set forth in UDC 11-3A-19 and the
guidelines set forth in the City of Meridian Standards Manual.
1.2.15 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle.
1.2.16 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site.
1.2.17 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7
and 11-3A-6B as applicable.
1.3 Ongoing Conditions of Approval
1.3.1 The conditional use may only be transferred or modified consistent with the provisions as set forth
in UDC 11-5B-6G. The applicant shall contact Planning Division staff regarding any proposed
modification and/or transfer of ownership.
1.3.2 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the
area.
1.4 Process Conditions of Approval
1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the
applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3
Article D and receive approval for such signs.
1.4.2 The conditional use approval shall be null and void if the applicant fails to 1) commence the use
within two years as set forth in UDC 11-5B-6F1 or 2) gain approval of a time extension as set
forth in UDC 11-5B-6F4.
1.4.3 The preliminary plat approval shall be null and void if the applicant fails to obtain City Engineer
signature on a final plat within two (2) years of approval of the preliminary plat; or, obtain
approval of a time extension as set forth in UDC 11-6B-7.
1.4.4 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design
Review application from the Planning Division, prior to submittal of any building permit
application.
1.5 Process Conditions of Approval
1.5.1 No signs are approved with this application. Prior to installing any signs on the property, the
applicant shall submit a sign permit application consistent with the standards in UDC Chapter
3 Article D and receive approval for such signs.
1.5.2 The conditional use approval shall be null and void if the applicant fails to 1) commence the
use within two years as set forth in UDC 11-5B-6F1 or 2) gain approval of a time extension as
set forth in UDC 11-5B-6F4.
Meridian City Council Meeting Agenda March 20, 2018 – Page 324 of 426
Exhibit A
- 9 -
1.5.3 The preliminary plat approval shall be null and void if the applicant fails to obtain City
Engineer signature on a final plat within two (2) years of approval of the preliminary plat; or,
obtain approval of a time extension as set forth in UDC 11-6B-7.
1.5.4 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and
Design Review application from the Planning Division, prior to submittal of any building
permit application.
2. PUBLIC WORKS DEPARTMENT
2.1 Site Specific Conditions of Approval
2.1.1 A street light plan will need to be included in the final plat application. Street light plan
requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can
be found at http://www.meridiancity.org/public_works.aspx?id=272.
2.2 General Conditions of Approval
2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to provide
service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover
from top of pipe to sub-grade is less than three feet than alternate materials shall be used in
conformance of City of Meridian Public Works Departments Standard Specifications.
2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water
mains to and through this development. Applicant may be eligible for a reimbursement
agreement for infrastructure enhancement per MCC 8-6-5.
2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to development plan approval.
2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single-point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
prior to receiving development plan approval.
2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat
by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and
possible reassignment of street addressing to be in compliance with MCC.
2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
Meridian City Council Meeting Agenda March 20, 2018 – Page 325 of 426
Exhibit A
- 10 -
2.2.7 Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
road base approved by the Ada County Highway District and the Final Plat for this subdivision
shall be recorded, prior to applying for building permits.
2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted
fencing, landscaping, amenities, etc., prior to signature on the final plat.
2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set forth in
UDC 11-5C-3B.
2.2.12 Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H.
2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a
minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure
that the bottom elevation of the crawl spaces of homes is at least 1-foot above.
2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan
requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy
of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272.
2.2.22 The City of Meridian requires that the owner post to the City a performance suret y in the amount
of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure
Meridian City Council Meeting Agenda March 20, 2018 – Page 326 of 426
Exhibit A
- 11 -
prior to final plat signature. This surety will be verified by a line item cost estimate provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, water and reuse infrastructure for
duration of two years. This surety will be verified by a line item cost estimate provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-221.
3. POLICE DEPARTMENT
3.1 The Police Department has no comments on this application.
4. FIRE DEPARTMENT
4.1 One and two family dwellings not exceeding 3,600 square feet require a fire-flow of 1,000 gallons
per minute for a duration of 2 hours to service the entire project. One and two family dwellings in
excess of 3,600 square feet require a minimum fire flow as specified in Appendix B of the
International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix C of the
International Fire Code.
4.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance
with International Fire Code Section (IFC) 508.5.4 as follows:
a. Fire hydrants shall have the 4 ½” outlet face the main street or parking lot drive aisle.
b. Fire hydrants shall not face a street which does not have addresses on it.
c. Fire hydrant markers shall be provided per Public Works specifications.
d. Fire Hydrants shall be placed on corners when spacing permits.
e. Fire hydrants shall not have any vertical obstructions to outlets within 10’.
f. Fire hydrants shall be placed 18” above finished grade to the center of the 4 ½” outlets.
g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5.
h. Show all proposed or existing hydrants for all new construction or additions to existing
buildings within 1,000 feet of the project.
4.3.1 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater
than 150 feet in length that is not provided with an outlet shall be required to have an approved
turn around. Phasing of the project may require a temporary approved turn around on streets
greater than 150' in length with no outlet.
4.4 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’
outside, per International Fire Code Section 503.2.4.
4.5 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire
Code Sections 503.4 & D103.6.
4.6 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth
in International Fire Code Section 304.1.2.
4.7 Operational fire hydrants, temporary or permanent street signs, and access roads with an all-weather
surface are required to be installed before combustible construction material is brought onto the site,
as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment to IFC 10-4-2J.
Meridian City Council Meeting Agenda March 20, 2018 – Page 327 of 426
Exhibit A
- 12 -
4.8 Building setbacks shall be per the International Building Code for one and two story construction.
4.9 Provide a Fire Department Key box entry system for the complex prior to occupancy as set forth
in International Fire Code Section 506.
4.10 All portions of the buildings located on this project must be within 150’ of a paved surface as
measured around the perimeter of the building as set forth in International Fire Code Section 503.1.1.
4.11 All R-2 occupancies with 3 or more units shall be required to be fire sprinkled as set forth in
International Fire Code Section 903.2.8.
4.12 Emergency response routes and fire lanes shall not be allowed to have traffic calming devices
installed without prior approval of the Fire Code Official. National Fire Protection Standard 1141,
Section A5.2.18.
4.12.1 As set forth in International Fire Code Section 504.1, multi-family and commercial projects shall
be required to provide an additional sixty inches (60”) wide access point to the building from the
fire lane to allow for the movement of manual fire suppression equipment and gurney operations.
The unobstructed breaks in the parking stalls shall be provided so that building access is provided
in such a manner that the most remote part of a building can be reached with a length of 150' fire
hose as measured around the perimeter of the building from the fire lane. Code compliant
handicap parking stalls may be included to assist meeting this requirement. Contact the Meridian
Fire Department for details.
5. REPUBLIC SERVICES
5.1 Coordinate with Bob Olson, Republic Services (208-345-1265) on the location and design of
trash enclosures prior to submittal of the Certificate of Zoning Compliance application.
6. PARKS DEPARTMENT
6.1 The Parks Department did not provide comments for this application.
7. ADA COUNTY HIGHWAY DISTRICT
7.1 Site Specific Conditions of Approval
7.1.1 Construct Copper Point Drive as ½ of a 40-foot street section with vertical curb, gutter, and 7-
foot wide attached or 5-foot wide detached sidewalk abutting the site; tying into existing
conditions to the east and west.
7.1.2 Provide a permanent right-of-way easement to 2-feet behind back of sidewalk for any public
sidewalk placed outside of the dedicated right-of-way.
7.1.3 Repair or replace any deficient or damaged curb, gutter, or sidewalk along Knapp Avenue,
abutting the site.
7.1.4 Construct the western driveway as a 25-foot wide driveway, located along the west property line
approximately 375-feet west of Cobalt Point Way, and 155-feet east of an existing driveway, in
alignment with an existing driveway to the north.
7.1.5 Construct the center driveway as a 46-foot wide driveway with 2, 20-foot wide travel lanes, and a
6-foot wide median, located approximately 325-feet east of Cobalt Point Way and 370-feet west
of the eastern driveway.
7.1.6 Construct the eastern driveway as a maximum 36-foot wide driveway, located approximately
270-feet west of Knapp Avenue.
7.1.7 Construct the 3 driveways as curb return type driveways with minimum 30 -foot radii; and pave
Meridian City Council Meeting Agenda March 20, 2018 – Page 328 of 426
Exhibit A
- 13 -
the driveways their entire width and at least 30-feet into the site beyond the edge of pavement of
the roadway.
7.1.8 Payment of impacts fees are due prior to issuance of a building permit.
7.1.9 Comply with all Standard Conditions of Approval.
7.2 Standard Conditions of Approval
7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all
easements). Any existing irrigation facilities shall be relocated outside of the ACHD right -of-way
(including all easements).
7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the
ACHD right-of-way.
7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing
non-compliant pedestrian improvements abutting the site to meet current Americans with
Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of
ADA compliance to District Development Review staff for review.
7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the
construction of the proposed development. Contact Construction Services at 387-6280 (with file
number) for details.
7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all
landscaping proposed within ACHD right-of-way or easement areas.
7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be
borne by the developer.
7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right -of-way. The
applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The
applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days
prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic
Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during
any phase of construction. Utility street cuts in pavement less than five years old are not allowed
unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258
(with file numbers) for details.
7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing
by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for
details.
7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC
Standards and approved supplements, Construction Services procedures and all applicable ACHD
Standards unless specifically waived herein. An engineer registered in the State of Idaho shall
prepare and certify all improvement plans.
7.2.10 Construction, use and property development shall be in conformance with all applicable
requirements of ACHD prior to District approval for occupancy.
7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing
and signed by the applicant or the applicant’s authorized representative and an authorized
representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of
any change from ACHD.
7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site
plan and may require additional improvements to the transportation system at that time. Any
Meridian City Council Meeting Agenda March 20, 2018 – Page 329 of 426
Exhibit A
- 14 -
change in the planned use of the property which is the subject of this application, shall require t he
applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time
unless a waiver/variance of the requirements or other legal relief is granted by the ACHD
Commission.
Meridian City Council Meeting Agenda March 20, 2018 – Page 330 of 426
Exhibit A
- 15 -
C. Required Findings from Unified Development Code
1. CONDITIONAL USE PERMIT:
The Commission and Council shall review the particular facts and circumstances of each
proposed conditional use in terms of the following, and may approve a conditional use permit if
they shall find evidence presented at the hearing(s) is adequate to establish:
a. That the site is large enough to accommodate the proposed use and meet all the
dimensional and development regulations in the district in which the use is located.
Council finds that the site is large enough to accommodate the proposed use and meet the
dimensional and development regulations of the C-G zoning district and the specific use
standards for multi-family developments.
b. That the proposed use will be harmonious with the Meridian Comprehensive Plan and
in accord with the requirements of this Title.
Council finds that the proposed multi-family residential use will be harmonious with the
Comprehensive Plan. The proposed use is in accord with UDC requirements.
c. That the design, construction, operation and maintenance will be compatible with other
uses in the general neighborhood and with the existing or intended character of the
general vicinity and that such use will not adversely change the essential character of
the same area.
Council finds that the general design, construction, operation and maintenance of the multi-
family use will be compatible with existing residential and commercial uses in the vicinity
and with the existing and intended character of the area and will not adversely change the
character of the area. The Council considers any public testimony that may be presented to
determine whether or not the proposal will adversely affect the other properties in the area.
d. That the proposed use, if it complies with all conditions of the approval imposed, will
not adversely affect other property in the vicinity.
Council finds that the proposed development should not adversely affect other property in the
vicinity if the applicant complies with all conditions of approval listed in Exhibit B of this
staff report and constructs all improvements and operates the use in accordance with the UDC
standards.
e. That the proposed use will be served adequately by essential public facilities and
services such as highways, streets, schools, parks, police and fire protection, drainage
structures, refuse disposal, water, and sewer.
Council finds that sanitary sewer, domestic water and irrigation can be made available to the
subject property. Please refer to comments prepared by the Public Works Department, Fire
Department, Police Department and other agencies.
f. That the proposed use will not create excessive additional costs for public facilities and
services and will not be detrimental to the economic welfare of the community.
Council finds that the applicant will pay to extend the sanitary sewer and water mains into
the site. No additional capital facility costs are expected from the City. The applicant and/or
future property owners will be required to pay impact fees.
g. That the proposed use will not involve activities or processes, materials, equipment and
conditions of operation that will be detrimental to any persons, property or the general
welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors.
Meridian City Council Meeting Agenda March 20, 2018 – Page 331 of 426
Exhibit A
- 16 -
Council finds that the proposed development should not involve activities that will create
nuisances that would be detrimental to the general welfare of the surrounding area.
Council recognizes the fact that traffic and noise will increase with the approval of this
development; however, whenever undeveloped property is developed, the amount of traffic
generation does increase.
h. That the proposed use will not result in the destruction, loss or damage of a natural,
scenic or historic feature considered to be of major importance.
Council finds that the proposed development will not result in the destruction, loss or damage
of any natural feature(s) of major importance. sCouncil references any public testimony that
may be presented to determine whether or not the proposed development may destroy or
damage a natural or scenic feature(s) of major importance of which Council is unaware.
2. PRELIMINARY PLAT:
In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the
decision-making body shall make the following findings:
a. The plat is in conformance with the Comprehensive Plan;
Council finds that the proposed plat is in substantial compliance with the adopted
Comprehensive Plan in regard to land use, transportation, and circulation. Please see
Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more
information.
b. Public services are available or can be made available and are adequate to
accommodate the proposed development;
Council finds that public services will be provided to the subject property upon development.
(See Exhibit B of the Staff Report for more details from public service providers.)
c. The plat is in conformance with scheduled public improvements in accord with the
City’s capital improvement program;
Because City water and sewer and any other utilities will be provided by the developer at
their own cost, Council finds that the subdivision will not require the expenditure of capital
improvement funds.
d. There is public financial capability of supporting services for the proposed
development;
Council relies upon comments from the public service providers (i.e., Police, Fire, ACHD,
etc.) to determine this finding. (See Exhibit B for more detail.)
e. The development will not be detrimental to the public health, safety or general welfare;
and
Council is not aware of any health, safety, or environmental problems associated with the
platting of this property. ACHD considers road safety issues in their analysis. The Council
considers any public testimony that may be presented when determining whether or not the
proposed subdivision may cause health, safety or environmental problems of which Council
is unaware.
f. The development preserves significant natural, scenic or historic features.
Meridian City Council Meeting Agenda March 20, 2018 – Page 332 of 426
Exhibit A
- 17 -
Council finds there are no significant natural, scenic or historic features associated with this
property that need to be preserved with development of this site.
Meridian City Council Meeting Agenda March 20, 2018 – Page 333 of 426
Changes to Agenda: None
Item #10A: Harper Ridge Subdivision (H-2017-0151) — The applicant had requested Council approval of a waiver to UDC 11-3A-6 to
allow the Ridenbaugh Canal to remain open and not be piped. At the public hearing where Council acted upon this application, the
waiver was not discussed until after the vote was made; therefore, the Legal Dept. wanted to make sure it was officially discussed and
acted upon.
Item #10B: Oaks West Subdivision (H-2017-0170)
Application(s):
➢ Development Agreement Modification
➢ Comprehensive Plan Map Amendment
➢ Rezone
➢ Preliminary Plat
Size of property, existing zoning, and location: This site consists of 31+/- acres of land, zoned R-8, R-15 & L-0, located at the SEC
of N. McDermott Rd. & W. McMillan Rd.
History: In 2008, this property was annexed with the Oak Creek project with R-8 & R-15 zoning. In 2013, the property was rezoned to
its existing zoning with a new conceptual development plan that depicted a park, fire station, office & MFR uses. The L-0 zoning was
approved based on the applicant's request to "float" the Office FLUM designation from near the mid -mile on the south side of McMillan
to the subject property without an amendment to the FLUM; SFR medium density homes were then constructed on the former Office
designated area. Since 2013, the Western Ada Recreation District has determined it's not in their budget to develop a park on this site
& the City has determined there is not a need for a neighborhood park in this area. Additionally, the Fire Department found a better
location for a fire station & no longer needs one on this site. City Well #29 and a lift station have been constructed on this site.
Comprehensive Plan FLUM Designation: MDR (3 to 8 units/acre)
Summary of Request: The applicant has applied for an amendment to the Comprehensive Plan FLUM to change the land use
designation on 7.25+/- acres of land from Office to Medium Density Residential (MDR); this request is "off-site" from the rest of the
application. The change will update the FLUM to reflect what is actually developed on the site in accord with Council's previous
decision to "float" the Office designation to the west from the mid -mile.
A modification to the DA is proposed to remove the subject property from The Oaks South DA & draft a new DA for the subject
property, which is no longer under the same ownership. The concept plan is also proposed to be amended consistent with the
proposed development plan for 98 SFR homes.
A rezone is proposed consisting of 5.57 acres of land from the L-0 to the R-8 zoning district; and 17.91 acres of land from the R-15 to
the R-8 zoning district consistent with the MDR FLUM designation.
A preliminary plat is proposed consisting of 98 SFR building lots, 19 common lots & 2 other lots for the existing City well & lift station on
30.91 acres of land in the R-8 zoning district. The minimum lot size proposed is 5,000 s.f. with an average lot size of 7,483 s.f. The
subdivision is proposed to develop in two (2) phases with the portion south of W. Quintale Dr. developing first.
One access is proposed via W. McMillan Rd. and one access via N. McDermott Rd.; a stub street (W. Quintale Dr.) is proposed to be
extended from the east boundary of the site.
A 35' wide landscaped street buffer is required along N. McDermott Rd., an entryway corridor; & a 25' wide buffer is required along W.
McMillan Rd., an arterial street; a 20' wide buffer is required along W. Quintale Dr. and N. Trident Ave., both collector streets. A
minimum of 10% (or 3.1 acres) of qualified open space is required to be provided on this site. A total of 4.91 acres (or 15.9%) is
proposed per the revised Open Space Exhibit. A segment of the City's multi -use pathway system is proposed along the south boundary
of the site adjacent to the Five Mile Creek; internal micro -paths, a tot lot and a fitness station are proposed as amenities for the
development which comply with UDC standards.
The future State Highway 16 is planned to be extended 300'+/- to the west of McDermott Road north/south between SH 2O-26
(Chinden Blvd.) & 1-84. An overpass is planned on McMillan Road over SH -16 which will encroach on the north boundary of this site. A
letter was received from ITD stating that a total ROW width of 140 feet from the section line on the south side of McMillan Rd. is
needed for the construction of the overpass; the plat has been revised accordingly.
Photos of a variety of SFR detached homes were submitted with this application that demonstrate the style and quality of construction
Because homes that back up to W. McMillan & N. McDermott Roads, both arterial streets, and W. Quintale and N. Trident Ave., both
collector streets, will be highly visible, staff recommends the rear and/or side of structures that face these streets, incorporate
articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step -backs, pop -outs), bays,
banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof
lines that are visible from the subject public street.
Commission Recommendation: Approval
Summary of Commission Public Hearing:
i. In favor: Becky McKay, Engineering Solutions (Applicant)
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: Becky McKay, Engineering Solutions (Applicant)
v. Key Issue(s): None
Key Issue(s) of Discussion by Commission:
i. Changes to McDermott Rd. with the extension of SH -16 and the future overpass on McMillan Rd.;
ii. The collector street through the site;
iii. If this site is a good location for residential uses because of the overpass planned on McMillan Rd. and associated traffic and
noise; or if it should be commercial because of the proximity of the future extension of SH -16;
iv. Would like to see more usable common area provided centrally within the development with a nice amenity.
Commission Change(s) to Staff Recommendation: (see Commission Recommendation to Council)
i. Modification to condition #2.1.3 as requested by Staff (see Exhibit B).
ii. Delete DA provision #1.1c and associated condition #1.2.3, which required all of the street buffer landscaping and sidewalk
adjacent to McMillan and McDermott Roads to be constructed with the first phase of development; this will allow these
improvements to be constructed with each phase of development.
iii. Delete the last sentence in DA provision #1.1 a and associated condition #1.2.1 b, which requires ROW for the future overpass
to be depicted on the plat in a separate common lot for dedication purposes.
iv. Delete condition #1.2.10 that required noise abatement as McMillan Rd. and the future overpass is not a state highway and
thus, does not require noise abatement.
Outstanding Issue(s) for City Council:
i. Park's Dept. staff requests the following change to condition #6.8 in Exhibit B: "The 10' multi -use pathway (dedicated 14'
easement) shall extend north from the Five Mile Creek pathway within the street buffer along N. McDermott Road to McMillan
Road and east within the street buffeF along W Mc-Migan Road for access to the future overpass. The pathway ma„ "o
nnnotrnnted instead of the sidewalk if allowed by /1('HP " (DA provision #1.1.b should also be updated accordingly)
ii. The Commission requested the applicant identify 2 building lots in phase 2 that could be converted to open space — the plan
has been revised accordingly.
iii. Include revised Public Works comments per the memo from Bruce Freckleton to the Mayor & Council dated March 15t as
follows:
2.1 Site Specific Conditions of Approval
2.1.3 Applicant shall be responsible for the extension of utilities to and through the proposed
development, including the water mainline extension along the project frontage in "^gin
McDermott Road from W. Quintale Drive to the south boundary line extended.
Written Testimony since Commission Hearing: None
Possible Motions:
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2017-0170, as presented in the staff
report for the hearing date of March 20, 2018: (Add any proposed modifications to conditions)
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0170, as presented during the
hearing on March 20, 2018, for the following reasons: (You should state specific reasons for denial)
Continuance
I move to continue File Number H-2017-0170 to the hearing date of March 20, 2018 for the following reason(s): (You should state
specific reason(s) for continuance.)
Notes:
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: c) -u
Project/File Number H-2017-0170
Item Title: Oaks West Subdivision
Request: For An Amendment to the Comprehensive Plan Future
Land Use Map to Change the Land Use Designation on 7.25+/ -
Acres of Land from Office to Medium Density Residential (MDR)
2. Request: A Development Agreement Modification to Amend the
Conceptual Development Plan Consistent with the Proposed
Development
3. Request: A Rezone of 5.57 Acres of Land from the L -O to the R-
8 Zoning District and 17.91 Acres of Land from the R-15 to the R-
8 Zoning District.
4. Request: A Preliminary Plat Consisting of 100 Single -Family
Residential Building Lots, 20 Common Lots and 2 Other Lots for
a Well and Lift Station on 30.91 Acres of Land in the R-8 Zoning
District.
Meetina Notes
I�
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN -IN SHEET
Date: March 20, 2018 Item # 10B
Project Number:
Project Name:
H-2017-0170
Oaks West Subdivision
Pleaseour rint name For Against Neutral Do you wish
p Y g
to testify (Y/N
//f f// W a�141-10,9
City Council Meeting
March 20, 2018
Item #10A: Harper Ridge Subdivision
Item #10B: Oaks West Subdivision
Map Amendment
Conceptual Development Plan
Included in Existing Development Agreement
Existing Zoning Proposed Zoning
Landscape Plan/Phasing Plan (REVISED) Preliminary Plat (REVISED)
Open Space Exhibit Original Plan Revised Plan
Exhibit from ITD depicting area anticipated for
future right-of-way (blue line) for construction of
the overpass
ITD requests the City’s assistance in keeping
structures out of the potential future right-of-way
to help reduce the taxpayer expense of constructing
the extension of SH-16
Conceptual Photos
Changes to Agenda: None
Item #10A: Harper Ridge Subdivision (H-2017-0151) — The applicant had requested Council approval of a waiver to UDC 11-3A-6 to
allow the Ridenbaugh Canal to remain open and not be piped. At the public hearing where Council acted upon this application, the
waiver was not discussed until after the vote was made; therefore, the Legal Dept. wanted to make sure it was officially discussed and
acted upon.
Item #10B: Oaks West Subdivision (H-2017-0170)
Application(s):
➢ Development Agreement Modification
➢ Comprehensive Plan Map Amendment
➢ Rezone
➢ Preliminary Plat
Size of property, existing zoning, and location: This site consists of 31+/- acres of land, zoned R-8, R-15 & L-0, located at the SEC
of N. McDermott Rd. & W. McMillan Rd.
History: In 2008, this property was annexed with the Oak Creek project with R-8 & R-15 zoning. In 2013, the property was rezoned to
its existing zoning with a new conceptual development plan that depicted a park, fire station, office & MFR uses. The L-0 zoning was
approved based on the applicant's request to "float" the Office FLUM designation from near the mid -mile on the south side of McMillan
to the subject property without an amendment to the FLUM; SFR medium density homes were then constructed on the former Office
designated area. Since 2013, the Western Ada Recreation District has determined it's not in their budget to develop a park on this site
& the City has determined there is not a need for a neighborhood park in this area. Additionally, the Fire Department found a better
location for a fire station & no longer needs one on this site. City Well #29 and a lift station have been constructed on this site.
Comprehensive Plan FLUM Designation: MDR (3 to 8 units/acre)
Summary of Request: The applicant has applied for an amendment to the Comprehensive Plan FLUM to change the land use
designation on 7.25+/- acres of land from Office to Medium Density Residential (MDR); this request is "off-site" from the rest of the
application. The change will update the FLUM to reflect what is actually developed on the site in accord with Council's previous
decision to "float" the Office designation to the west from the mid -mile.
A modification to the DA is proposed to remove the subject property from The Oaks South DA & draft a new DA for the subject
property, which is no longer under the same ownership. The concept plan is also proposed to be amended consistent with the
proposed development plan for 98 SFR homes.
A rezone is proposed consisting of 5.57 acres of land from the L-0 to the R-8 zoning district; and 17.91 acres of land from the R-15 to
the R-8 zoning district consistent with the MDR FLUM designation.
A preliminary plat is proposed consisting of 98 SFR building lots, 19 common lots & 2 other lots for the existing City well & lift station on
30.91 acres of land in the R-8 zoning district. The minimum lot size proposed is 5,000 s.f. with an average lot size of 7,483 s.f. The
subdivision is proposed to develop in two (2) phases with the portion south of W. Quintale Dr. developing first.
One access is proposed via W. McMillan Rd. and one access via N. McDermott Rd.; a stub street (W. Quintale Dr.) is proposed to be
extended from the east boundary of the site.
A 35' wide landscaped street buffer is required along N. McDermott Rd., an entryway corridor; & a 25' wide buffer is required along W.
McMillan Rd., an arterial street; a 20' wide buffer is required along W. Quintale Dr. and N. Trident Ave., both collector streets. A
minimum of 10% (or 3.1 acres) of qualified open space is required to be provided on this site. A total of 4.91 acres (or 15.9%) is
proposed per the revised Open Space Exhibit. A segment of the City's multi -use pathway system is proposed along the south boundary
of the site adjacent to the Five Mile Creek; internal micro -paths, a tot lot and a fitness station are proposed as amenities for the
development which comply with UDC standards.
The future State Highway 16 is planned to be extended 300'+/- to the west of McDermott Road north/south between SH 2O-26
(Chinden Blvd.) & 1-84. An overpass is planned on McMillan Road over SH -16 which will encroach on the north boundary of this site. A
letter was received from ITD stating that a total ROW width of 140 feet from the section line on the south side of McMillan Rd. is
needed for the construction of the overpass; the plat has been revised accordingly.
Photos of a variety of SFR detached homes were submitted with this application that demonstrate the style and quality of construction
Because homes that back up to W. McMillan & N. McDermott Roads, both arterial streets, and W. Quintale and N. Trident Ave., both
collector streets, will be highly visible, staff recommends the rear and/or side of structures that face these streets, incorporate
articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step -backs, pop -outs), bays,
banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof
lines that are visible from the subject public street.
Commission Recommendation: Approval
Summary of Commission Public Hearing:
i. In favor: Becky McKay, Engineering Solutions (Applicant)
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: Becky McKay, Engineering Solutions (Applicant)
v. Key Issue(s): None
Key Issue(s) of Discussion by Commission:
i. Changes to McDermott Rd. with the extension of SH -16 and the future overpass on McMillan Rd.;
ii. The collector street through the site;
iii. If this site is a good location for residential uses because of the overpass planned on McMillan Rd. and associated traffic and
noise; or if it should be commercial because of the proximity of the future extension of SH -16;
iv. Would like to see more usable common area provided centrally within the development with a nice amenity.
Commission Change(s) to Staff Recommendation: (see Commission Recommendation to Council)
i. Modification to condition #2.1.3 as requested by Staff (see Exhibit B).
ii. Delete DA provision #1.1c and associated condition #1.2.3, which required all of the street buffer landscaping and sidewalk
adjacent to McMillan and McDermott Roads to be constructed with the first phase of development; this will allow these
improvements to be constructed with each phase of development.
iii. Delete the last sentence in DA provision #1.1 a and associated condition #1.2.1 b, which requires ROW for the future overpass
to be depicted on the plat in a separate common lot for dedication purposes.
iv. Delete condition #1.2.10 that required noise abatement as McMillan Rd. and the future overpass is not a state highway and
thus, does not require noise abatement.
Outstanding Issue(s) for City Council:
i. Park's Dept. staff requests the following change to condition #6.8 in Exhibit B: "The 10' multi -use pathway (dedicated 14'
easement) shall extend north from the Five Mile Creek pathway within the street buffer along N. McDermott Road to McMillan
Road and east within the street buffeF along W Mc-Migan Road for access to the future overpass. The pathway ma„ "o
nnnotrnnted instead of the sidewalk if allowed by /1('HP " (DA provision #1.1.b should also be updated accordingly)
ii. The Commission requested the applicant identify 2 building lots in phase 2 that could be converted to open space — the plan
has been revised accordingly.
iii. Include revised Public Works comments per the memo from Bruce Freckleton to the Mayor & Council dated March 15t as
follows:
2.1 Site Specific Conditions of Approval
2.1.3 Applicant shall be responsible for the extension of utilities to and through the proposed
development, including the water mainline extension along the project frontage in "^gin
McDermott Road from W. Quintale Drive to the south boundary line extended.
Written Testimony since Commission Hearing: None
Possible Motions:
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2017-0170, as presented in the staff
report for the hearing date of March 20, 2018: (Add any proposed modifications to conditions)
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0170, as presented during the
hearing on March 20, 2018, for the following reasons: (You should state specific reasons for denial)
Continuance
I move to continue File Number H-2017-0170 to the hearing date of March 20, 2018 for the following reason(s): (You should state
specific reason(s) for continuance.)
Notes:
Oaks West Subdivision – CPAM, MDA, RZ, PP H-2017-0170 PAGE 1
STAFF REPORT
Hearing Date: March 20, 2018
TO: Mayor & City Council
FROM: Sonya Allen, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Oaks West Subdivision – CPAM, MDA, RZ, PP (H-2017-0170)
I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST
The applicant, Hayden Homes Idaho, LLC, has submitted an application for the following:
Amendment to the Comprehensive Plan Future Land Use Map (CPAM) to change the land
use designation on 7.25+/- acres of land from Office to Medium Density Residential (MDR);
Development agreement modification (MDA) to amend the conceptual development plan
consistent with the proposed development;
Rezone (RZ) of 5.57 acres of land from the L-O to the R-8 zoning district; and 17.91 acres of
land from the R-15 to the R-8 zoning district; and,
Preliminary plat (PP) consisting of 100 single-family residential building lots, 20 common
lots and 2 other lots for a well & lift station on 30.91 acres of land in the R-8 zoning district.
See Section IX of the staff report for more information.
II. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed AZ, and PP applications; in accord with the conditions of
approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D.
The Meridian Planning & Zoning Commission heard these items on February 15, 2018. At the
public hearing, the Commission moved to recommend approval of the subject CPAM, RZ and
PP requests.
a. Summary of Commission Public Hearing:
i. In favor: Becky McKay, Engineering Solutions;
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: Becky McKay, Engineering Solutions
v. Staff presenting application: Sonya Allen
vi. Other staff commenting on application: Bill Parsons
b. Key issue(s) of Public Testimony:
i. None
c. Key Issues of Discussion by Commission:
i. Changes to McDermott Rd. with the extension of SH-16 and the future overpass on
McMillan Rd.;
ii. The collector street through the site;
iii. If this site is a good location for residential uses because of the overpass planned on
McMillan Rd. and associated traffic and noise; or if it should be commercial because of
the proximity of the future extension of SH-16;
Meridian City Council Meeting Agenda March 20, 2018 – Page 335 of 426
Oaks West Subdivision – CPAM, MDA, RZ, PP H-2017-0170 PAGE 2
iv. Would like to see more usable common area provided centrally within the development
with a nice amenity.
d. Commission Change(s) to Staff Recommendation:
i. Modification to condition #2.1.3 as requested by Staff (see Exhibit B).
ii. Delete DA provision #1.1c and associated condition #1.2.3, which required all of the
street buffer landscaping and sidewalk adjacent to McMillan and McDermott Roads to
be constructed with the first phase of development; this will allow these improvements
to be constructed with each phase of development.
iii. Delete the last sentence in DA provision #1.1e and associated condition #1.2.1b, which
requires right-of-way for the future overpass to be depicted on the plat in a separate
common lot for dedication purposes.
iv. Delete condition #1.2.10 that required noise abatement as McMillan Rd. and the future
overpass is not a state highway and thus, does not require noise abatement.
e. Outstanding Issue(s) for City Council:
i. Park’s Dept. staff requests the following change to condition #6.8 in Exhibit B: “The 10’
multi-use pathway (dedicated 14’ easement) shall extend north from the Five Mile Creek
pathway within the street buffer along N. McDermott Road to McMillan Road and east
within the street buffer along W. McMillan Road for access to the future overpass. The
pathway may be constructed instead of the sidewalk if allowed by ACHD.”
ii. The Commission requested the applicant identify 2 building lots in phase 2 that can be
converted to open space.
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2017-
0170, as presented in the staff report for the hearing date of March 20, 2018, with the following
modifications: (Add any proposed modifications).
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0170,
as presented during the hearing on March 20, 2018, for the following reasons: (You should state
specific reasons for denial)
Continuance
I move to continue File Number H-2017-0170 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located at the southeast corner of N. McDermott Rd. and W. McMillan Rd., in the NW
¼ of Section 33, Township 4N., Range 1W.
Parcel Number: S0433223010
B. Owner(s):
New Oaks, LLC
5662 Calle Real #254
Goleta, CA 93117
C. Applicant:
Meridian City Council Meeting Agenda March 20, 2018 – Page 336 of 426
Oaks West Subdivision – CPAM, MDA, RZ, PP H-2017-0170 PAGE 3
Hayden Homes Idaho, LLC
1406 N. Main Street, Suite 109
Meridian, ID 83642
D. Representative:
Becky McKay, Engineering Solutions, LLP
1029 N. Rosario Street, Suite 100
Meridian, Idaho 83642
E. Applicant’s Statement/Justification: Please see applicant’s narrative for this information.
V. PROCESS FACTS
A. The subject application is for an amendment to the Comprehensive Plan Future Land Use Map,
development agreement medication, rezone and preliminary plat. A public hearing is required
before the Planning & Zoning Commission and City Council on all of these applications except
for the development agreement modification, which only requires Council approval, consistent
with Meridian City Code Title 11, Chapter 5.
B. Newspaper notifications published on: January 26, 2018 (Commission); March 2, 2018 (City
Council)
C. Radius notices mailed to properties within 300 feet on: January 22, 2018 (Commission); February
23, 2018 (City Council)
D. Applicant posted notice on site(s) on: February 5, 2018 (Commission); March 10, 2018 (City
Council)
VI. LAND USE
A. Existing Land Use(s) and Zoning: A City well and lift station exists on a portion of this site; the
remaining area consists of undeveloped agricultural land, zoned R-8, R-15 and L-O.
B. Character of Surrounding Area and Adjacent Land Use and Zoning:
1. North: Land approved for single-family residential properties in Oaks North Subdivision,
zoned R-4 and R-8
2. East: Single-family residential properties in the development process in Oaks South
Subdivision, zoned R-4 and R-8
3. South: Land approved for single-family residential properties in Aegean Subdivision, zoned
R-4 and R-8
4. West: N. McDermott Road; rural residential property, zoned RUT in Ada County
C. History of Previous Actions:
In 2008, this property was annexed and zoned (AZ-08-004) with the R-8 and R-15 zoning
districts with the Oak Creek (aka The Oaks) development application and included in the
development agreement (Instrument No. 109009629).
In 2013, the then R-8 zoned portion of the site was rezoned to L-O and R-15; and the
northern portion of the then R-15 zoned area was rezoned to R-8 (RZ-13-008). A
development agreement modification (MDA-13-015) was approved that replaced the
development agreement (Instrument No. 109009629) recorded for the Oak Creek
development that was recorded as Instrument No. 114030972. The conceptual development
plan approved for this site depicted a Western Ada Recreation District park, fire station,
office and multi-family uses.
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Oaks West Subdivision – CPAM, MDA, RZ, PP H-2017-0170 PAGE 4
The L-O zoning was approved based on Council’s approval of the applicant’s request to
“float” the Office future land use map designation from near the mid-mile on the south side
of McMillan Road to the subject property without an amendment to the FLUM. Medium-
density residential uses were then approved for the former Office designated area.
Since 2013, the Western Ada Recreation District has determined that it’s not in their budget
to develop a park on this site and the City has determined there is not a need for a
neighborhood park in this area. The Fire Department found a better location for a fire
station and no longer needs a fire station on this site.
In 2017, a Certificate of Zoning Compliance and Design Review application (A-2016-0323)
was approved for the construction of a 900 square foot building housing a pump for City
Well #29.
D. Utilities:
1. Public Works:
a. Location of sewer: A sanitary sewer main intended to provide service to the subject site
currently exists in W. Quintale Drive. Service is via a lift station that is located within
this proposed development.
b. Location of water: A water main intended to provide service to the subject site currently
exists in W. Quintale Drive and in W. McMillan Road.
c. Issues or concerns: Applicant shall be responsible for the extension of utilities to and
through the proposed development, including the water mainline extension along the
project frontage in W. McMillan and McDermott Roads from W. Quintale Drive to the
south boundary line extended.
E. Physical Features:
1. Canals/Ditches Irrigation: There are no major waterways that cross this site. The Five Mile
Creek runs off-site along the south boundary.
2. Hazards: Staff is not aware of any hazards that exist on this property.
3. Flood Plain: A portion of this site along the southern boundary is located within the Meridian
Floodplain Overlay District.
VII. COMPREHENSIVE PLAN POLICIES AND GOALS
The Comprehensive Plan Future Land Use Map (FLUM) designates the property that is subject to the
proposed preliminary plat as Medium Density Residential (MDR). The MDR designation allows for
the development of smaller lots for residential purposes within the City limits. Uses may include
single-family homes at gross densities of 3 to 8 dwelling units per acre.
The Comprehensive Plan FLUM designates the property to the east that is subject to the proposed
map amendment as Office (see Exhibit A.2). Office designations provide opportunities for low-
impact business areas. These would include offices, technology and resource centers; ancillary
commercial uses may be considered (particularly within research and development centers or
technological parks).
As noted above in Section VI.C above, when the northeast portion of this property was rezoned to L-
O (Limited Office) in 2013, the Council did so based on the applicant’s request to “float” the Office
designation from the east at the mid-mile to the subject property. Subsequently, medium density
single-family residential uses were developed on the former Office designated property. Because no
office uses are now proposed to develop on this site, staff requested the applicant apply for an
amendment to the FLUM to remove the Office designation from the map.
Meridian City Council Meeting Agenda March 20, 2018 – Page 338 of 426
Oaks West Subdivision – CPAM, MDA, RZ, PP H-2017-0170 PAGE 5
The applicant proposes to develop this 30.91 acre site with 100 single-family residential detached
homes at a gross density of 3.3 dwelling units per acre and a net density of 5.88 units per acre, which
although at the low end, is within the density desired in the MDR designation.
GOALS, OBJECTIVES, & ACTION ITEMS: Staff finds the following Comprehensive Plan policies to
be applicable to this application and apply to the proposed use of this property (staff analysis in
italics):
“Support a variety of residential categories (low-, medium-, medium-high and high-density
single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the
purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E)
Medium density single-family residential detached homes are proposed on this site as
depicted on the preliminary plat in Exhibit A.4; staff is unaware how “affordable” the units
will be.
“Review new development for appropriate opportunities to connect local roads and collectors
to adjacent properties (stub streets).” (3.03.02O)
A stub street (i.e. W. Quintale Dr.) exists to this site at the east boundary and will be extended
with development.
“Require pedestrian access connectors in all new development to link subdivisions
together to promote neighborhood connectivity as part of a community pathway system.”
(3.03.03B)
A segment of the City’s multi-use pathway system is required to be constructed along the
south boundary of this site; a pedestrian connection is proposed to this pathway from the
proposed development, which will promote neighborhood connectivity.
“Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City.” (3.01.01F)
This property is contiguous to land that has been annexed into the City. Urban services can
be provided to this property upon development.
“Consider the adopted COMPASS regional long-range transportation plan in all land-use
decisions.” (3.03.02G)
COMPASS submitted the following recommendation:
“Consider ACHD’s Master Street Map (MSM) in all land use decisions.” (3.03.04K)
The MSM does not show any new arterial or collector roadways in this area. However,
Trident Ave. and Quintale Dr. are proposed to be constructed as collector streets.
“Develop pathways to connect Meridian with Boise, Nampa, Kuna and Eagle.” (6.01.02C)
The segment of pathway that will be constructed with this project along the south boundary
adjacent to the creek will contribute to the eventual pathway connections to adjacent cities.
Meridian City Council Meeting Agenda March 20, 2018 – Page 339 of 426
Oaks West Subdivision – CPAM, MDA, RZ, PP H-2017-0170 PAGE 6
“Protect citizen investments in existing public facilities (water, sewer, streets, fire, police,
etc.) by encouraging controlled growth through development application reviews and
development agreements.” (3.04.01G)
The proposed project abuts an urban residential development to the east and will be well
served by the City.
“Coordinate with ACHD, ITD, COMPASS, and other agencies to determine future
infrastructure plans, transportation corridors, highway alignments, etc. and allow only
compatible adjacent land uses, appropriate site designs and traffic patterns.” (3.06.02H)
The applicant should coordinate with ITD to determine future infrastructure plans for the
overpass planned on W. McMillan Rd.
“Improve and protect creeks (Five Mile, Eight Mile, Nine Mile, Ten Mile, South Slough, and
Jackson and Evans drainages) throughout commercial, industrial and residential areas.”
(5.01.01E).
The Five Mile Creek runs along the south boundary of this site and should be left open and
not be piped and should be protected during development.
STATE REQUIRED COMPREHENSIVE PLAN ANALYSIS
Idaho’s counties and cities are required by law, Idaho Code 67-6508, to prepare, implement, review,
and update a comprehensive plan which outlines goals and policies for land use. Fourteen elements
which must be addressed in the plan are listed in the Code. It is the detailed ordinances that then spell
out how these policies are to be achieved.
The order in which the following policies are presented implies no order or priority. The following
analysis is based on the area currently depicted as Office on the FLUM:
a. Property Rights
The purpose of this element is to ensure that the land use policies, restrictions, conditions, and
fees do not unconstitutionally violate private property rights, and establish a consistent review
process that enable the City to ensure that any proposed actions will not result in an
unconstitutional taking of private property without due process of law. Staff finds that the
requested Comprehensive Plan Land Use Map change would not unconstitutionally violate
private property rights. A neighborhood meeting was held on December 7, 2017 of which three
people attended (see sign-up sheet included in application).
b. Population
The City of Meridian must ensure that population growth is accommodated in an orderly pattern.
Developments must be easily served by City infrastructure and public services. Necessary
services are currently available to the subject site and should still be available upon development
of the site.
c. School Facilities and Transportation
The purpose of this element is to direct new residential development to areas with adequate
school facilities and student transportation. The existing development on this site contains
approximately 17 residential homes. The school district did not submit comments on this
application; therefore, staff is unaware how these new homes have affected existing school
facilities and student transportation.
Meridian City Council Meeting Agenda March 20, 2018 – Page 340 of 426
Oaks West Subdivision – CPAM, MDA, RZ, PP H-2017-0170 PAGE 7
d. Economic Development
Meridian’s economic base has been gradually shifting over the last 20 years from a farming-based
economy to a retail, service, and manufacturing-based economy. During this time, local policy
with regard to the types of lands needed to support the economic and employment needs of the
community has also changed. The Comprehensive Plan forecasts the need to continually adjust
the provision of commercial lands in order to gradually broaden economic opportunity throughout
the City.
e. Land Use
The Comprehensive Plan Future Land Use Map is a graphic representation of applicable policies
and goals of Meridian’s Comprehensive Plan. The Map has been prepared to identify suitable
areas for future residential, commercial, and industrial development. The Map is designed to be a
projection of growth patterns for the City. Therefore, the Map is to be used as a guide for
decisions regarding requests for land use changes.
The subject property is currently identified as appropriate for office uses; however, based on
Council’s previous approval to “float” the Office designation to the west, this property was
developed with medium density residential uses consistent with what the property to the west was
designated (i.e MDR).
f. Natural Resources
The purpose of this element is to promote conservation of areas of natural significance, where
appropriate. Staff is not aware of any natural resources that exist on this site that would be
impacted by the proposed development.
g. Hazardous Areas
The purpose of this element is to ensure regulation of development in hazardous areas, such as
floodplains, unstable slopes, etc. Staff is unaware of any hazardous areas on this site.
h. Public Services, Facilities, and Utilities
City water and sewer service is available to the subject property and will be extended with
development by the developer.
i. Transportation
The purpose of this element is to promote an efficient and safe transportation system within the
City. The existing traffic corridors (i.e. W. McMillan, N. Black Cat and N. McDermott Roads)
should provide efficient and safe transportation to and from the development.
j. Recreation
Recreation resources within Meridian include 21 developed City parks totaling approximately
274 acres. The City is in the process of developing new park facilities. The City also maintains
several pathways. This specific site is not formally designated for recreational purposes but there
is a park designation on the FLUM within this section to the south of this property; however, the
City Park’s Department has determined a park isn’t needed in this area. The site is located within
a couple of miles of neighborhood parks such as Seasons Park, Keith Bird Legacy Park, and Reta
Huskey Park.
k. Special Areas or Sites
The subject amendment does not directly impact any lands designated for open space, natural
resources, or scenic areas, nor does the parcel contain any known significant or sensitive natural
resources.
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l. Housing
The City of Meridian is charged with ensuring an adequate and attractive living environment
which meets the needs of City residents of different ages, family sizes, lifestyles, and income
levels. To accomplish this, the plan identifies areas appropriate for residential development and
areas not appropriate. This site is designated for office uses but residential uses have developed
on the site based on Council’s previous decision to “float” the Office designation to the west to
property that was designated MDR; the MDR designation in turn “floated” to the east to the
subject property.
m. Community Design
The purpose of this element is to ensure a pattern of planned gro wth resulting in orderly and
attractive developments within the City of Meridian. Single-family residential housing has been
constructed on this site in place of office uses as originally planned. Staff finds the residential
uses are compatible with adjacent uses and are appropriate for this area.
n. Agriculture
The subject amendment does not impact areas being used for farming activities.
o. Implementation
The City provides the necessary staff and facilities to administer and enforce the policies and
goals of the Comprehensive Plan. The City of Meridian Planning Division will administer the
Comprehensive Plan and its policies through the Unified Development Code. The Planning &
Zoning Commission is also authorized by the Council to review, approve and make
recommendations on proposals affecting the public’s interest in land use. The City Council is the
ultimate decision making authority on most land use applications.
p. National Interest Electric Transmission Corridors
This site is not designated for a high-voltage transmission line corridor.
q. Public Airport Facilities
This site is not designated for a public airport facility.
VIII. UNIFIED DEVELOPMENT CODE (UDC)
A. Purpose Statement of Zoning District(s):
1. The purpose of the residential districts is to provide for a range of housing opportunities
consistent with the Meridian comprehensive plan. Residential districts are distinguished by
the dimensional standards of the corresponding zone and housing types that can be
accommodated (UDC 11-2A-1).
B. Schedule of Use:
1. UDC Table 11-2A-2 lists the principal permitted (P), accessory (A), conditional (C), and
prohibited (-) uses in the R-8 zoning district. Any use not explicitly listed is prohibited.
C. Dimensional Standards: Development of the site should be consistent with the dimensional
standards listed in UDC Table 11-2A-6 for the R-8 zoning district.
D. Landscaping: Landscaping is required within street buffers in accord with the standards listed in
UDC 11-3B-7C; and within common areas in accord with the standards listed in 11-3G-3E.
E. Off-Street Parking: NA (not required or reviewed with the subject application)
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IX. ANALYSIS
Analysis of Facts Leading to Staff Recommendation:
A. COMPREHENSIVE PLAN MAP AMENDMENT (CPAM):
The applicant proposes to amend the FLUM contained in the Comprehensive Plan to change the
land use designation on 7.25+/- acres of land from Office to Medium Density Residential (MDR).
The proposed amendment will update the FLUM to reflect what is actually developed on the site
in accord with the Council’s previous decision to “float” the Office designation to the west and
the MDR designation to the east to the subject property. Now that Office uses are not proposed to
develop on the site where the Office designation was floated and residential uses were developed
on the property where the Office designation was originally, the map should be updated
accordingly as proposed.
For the reasons stated in Section VII above, Staff is in support of the applicant’s request.
B. DEVELOPMENT AGREEMENT MODIFICATION (MDA):
A modification to the existing Development Agreement (DA) is proposed to remove the subject
property from The Oaks South development agreement (Inst. #109009629); and draft a new DA
for the subject property with the current property owner and developer which has changed since
the original agreement.
The concept plan included in the existing DA for this site depicts a park, fire station, office and
multi-family development, which is no longer proposed (see Exhibit A.3). The applicant instead
proposes to construct 100 single-family homes, a lift station, and a well on this property as
depicted on the preliminary plat included in Exhibit A.4. The proposed development is consistent
with the FLUM designation of MDR and density for this site as discussed above in Section VII.
C. REZONE (RZ):
A rezone (RZ) of 5.57 acres of land from the L-O to the R-8 zoning district; and 17.91 acres of
land from the R-15 to the R-8 zoning district is proposed consistent with the MDR FLUM
designation as discussed above in Section VII.
The legal description submitted with the application, included in Exhibit C, shows the boundaries
of the property proposed to be rezoned. The property is within the City’s Area of City Impact
boundary.
The City may require a development agreement (DA) in conjunction with an annexation pursuant
to Idaho Code section 67-6511A. To ensure the site develops as proposed and recommended
by staff with this application and in accord with the Comprehensive Plan, staff recommends
a DA is required as a provision of the rezone containing the provisions included in Exhibit
B.
D. PRELIMINARY PLAT (PP):
The applicant proposes a Preliminary plat (PP) consisting of 100 single-family residential
building lots, 20 common lots and 2 other lots for the existing well (#29) & lift station on 30.91
acres of land in the R-8 zoning district. Proposed lots range in size from 5,250 to 10,940 square
feet with an average lot size of 7,410 square feet. The subdivision is proposed to develop in two
(2) phases with the portion south of W. Quintale Dr. developing first.
Meridian City Council Meeting Agenda March 20, 2018 – Page 343 of 426
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Existing Structures: A City lift station and well house (#29) exist on this site.
Dimensional Standards: The proposed plat and subsequent development is required to comply
with the dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district; and 11-
6C-3 Subdivision Design & Improvement Standards. All of the proposed lots comply with the
minimum standards.
Access: Access to streets is required to comply with the standards listed in UDC 11-3A-3.
The preliminary plat depicts one (1) access via W. McMillan Rd. and one (1) access via N.
McDermott Rd. (see Exhibit A.4). A stub street (W. Quintale Dr.) exists at the east boundary of
this site that is proposed to be extended with development.
An access was approved with the Certificate of Zoning Compliance (A-2016-0323) for the well
lot on Lot 6, Block 1 via W. Quintale Drive; the proposed plat depicts an access via N.
McDermott Rd. and no access via Quintale. The access via McDermott should only be temporary
until Quintale is constructed; at that time, the access via McDermott should be removed. An
access via N. McDermott Rd. is proposed for the lift station on Lot 7, Block 1.
Common Driveways: Common driveways are required to comply with the standards listed in
UDC 11-6C-3D. There are several common driveways proposed within this development.
Common driveways are required to be straight or provide a twenty eight foot (28') inside and
forty eight foot (48') outside turning radius. All properties that abut a common driveway shall
take access from the driveway; however, if an abutting property has the required minimum
street frontage, that property is not required to take access from the common driveway. In
this situation, the abutting property's driveway shall be on the opposite side of the shared
property line; away from the common driveway. Solid fencing adjacent to common
driveways shall be prohibited, unless separated by a minimum five foot (5') wide
landscaped buffer.
For any plats using a common driveway, the setbacks, fencing, building envelope, and
orientation of the lots and structures shall be shown on the preliminary plat and/or as an
exhibit with the final plat application.
A perpetual ingress/egress easement shall be filed with the Ada County recorder, which
shall include a requirement for maintenance of a paved surface capable of supporting fire
vehicles and equipment.
Traffic Impact Study (TIS): A TIS was not required by ACHD for this development. A TIS for
the Oaks South and North developments was approved by ACHD in 2013.
Transportation: The future State Highway 16 is planned to be extended 300’+/- to the west of
McDermott Road north/south between SH 20-26 (Chinden Blvd.) and I-84. An overpass is
planned on W. McMillan Road with the extension of SH 16 along the north boundary of this site.
Additional right-of-way will need to be dedicated for the future construction of the overpass
to include the associated toe of bank and should be depicted on the plat based on the Idaho
Transportation Department’s latest plans. A report/letter has not yet been received from
ITD in response to this application; therefore, staff is unaware how the future overpass will
effect development of this site. Staff is concerned that the overp ass will negatively affect
future adjacent residents. Previously, a park and office uses were planned adjacent to the
north boundary which would be affected less than residential uses. Staff recommends a
provision is included in the DA that the developer disclose to future homeowners the future
plans for this area in relation to the extension of SH-16 and the overpass on McMillan Rd.
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The applicant’s narrative states that W. Quintale Dr. and N. Trident Ave. will function as a loop
collector road allowing for a bypass for McDermott Rd. in the future when the second phase of
the SH 16 extension is constructed.
City Well Lot & Lift Station Lot: Staff recommends that within thirty (30) days of the final plat
for Phase I being recorded, the developer dedicate Lots 6 (well #29) and 7 (lift station), Block 1
to the City.
Landscaping: Landscaping is required to be provided on the site as set forth in UDC Table 11-
2A-6 and should be landscaped in accord with the standards listed in UDC 11-3B-7C for street
buffers and 11-3G-3E for common area.
A 35-foot wide street buffer is required along N. McDermott Rd., an entryway corridor; a 25-foot
wide buffer is required along W. McMillan Rd., an arterial street; and a 20-foot wide buffer is
required along W. Quintale Dr. and N. Trident Ave., both collector streets, as set forth in UDC
Table 11-2A-6 for the R-8 district, landscaped in accord with the standards listed in UDC 11-3B-
7C.
The plat and landscape plan need to be revised to reflect the required street buffer outside
of the toe of the slope and right-of-way associated with the overpass. A separate common lot
for future right-of-way dedication for the SH-16 overpass on W. McMillan Rd. should be
depicted on the plat and landscape plan.
Parkways: Parkways are required to comply with the standards listed in UDC 11-3A-17E. Eight-
foot wide parkways are proposed along all internal streets with landscaping; calculations that
demonstrate compliance with the standards listed in UDC 11-3A-17E should be included on
the plan.
Open Space: A minimum of 10% (or 3.1 acres) qualified open space is required to be provided
on this site per UDC 11-3G-3A.1 in accord with the standards listed in UDC 11-3G-3B.
A total of 5.28 acres (or 17.08%) is proposed per the Open Space Location Map in Exhibit
A.6; however, some of the area counted does not qualify toward the minimum requirements
– the exhibit map should be revised to only include the areas allowed in UDC 11-3G-3B. The
following areas that were counted do not qualify:
the drainage area on Lot 19, Block 1 can only count if the drainage area is designed
in accord with the standards listed in UDC 11-3B-11 (it doesn’t appear to comply
with those standards);
the common area on Lot 15, Block 5 doesn’t meet the minimum area requirements
although the parkway area can be counted if it complies with the standards listed in
UDC 11-3A-17E;
the street buffer shown along W. McMillan Rd. is incorrect (it includes future right-
of-way area where the toe of the slope for the overpass will be located)
There is not a lot of consolidated open space for gathering within this development,
especially with one large area encompassed by a drainage facility (i.e. Lot 19, Block 1); staff
recommends the applicant look at ways to create more consolidated open space.
Site Amenities: A minimum of one qualified site amenity that meets the requirements listed in
UDC 11-3G-3C is required to be provided within this development. A segment of the City’s
multi-use pathway system is proposed along the south boundary of the site adjacent to the Five
Mile Creek in accord with the Pathways Master Plan; internal micro-paths and a fitness station
are proposed as amenities for the site. A detail of the fitness station should be submitted with
the final plat application.
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The proposed development is to be included in the existing homeowner’s association for the Oaks
South development to the east and will utilize the open space (15.15%) and amenities (swimming
pool, a central park area with playground equipment, a picnic shelter, multi-use pathway along
the creek and smaller pocket parks) installed with that development.
Pathways: The Pathways Master Plan depicts a 10-foot wide multi-use pathway along the
southern boundary of this site adjacent to the Five Mile Creek. The pathway is required to be
placed within a 14-foot wide public pedestrian easement; an easement should be submitted
to the Planning Division prior to City Engineer signature on the final plat. The applicant
should coordinate with Kim Warren, Park’s Department Pathways Project Manager (208-888-
3579), regarding specifications for the pathway.
Because the future extension of SH-16, approximately 300’ to the west of this site, will
prohibit the continuous extension of the multi-use pathway along the Five Mile Creek, staff
recommends a 10-foot wide pathway connection is provided to the north to the future
overpass within the street buffer along N. McDermott Rd. to Quintale, then east to Trident
and north to McMillan to the future overpass.
Sidewalks: Sidewalks are required to be provided with development in accord with the standards
listed in UDC 11-3A-17. Detached sidewalks are proposed along all internal streets as well as
adjacent to collector and arterial streets as required.
Waterways: The Five Mile Creek runs off-site along the south boundary of this site and is
required to be left open as a natural waterway and not be piped or otherwise covered in accord
with the Comprehensive Plan and UDC 11-3A-6. This waterway should be protected during
construction.
Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-7. Four-foot
tall vinyl lattice fence is proposed along the south boundary of the site adjacent to the Five Mile
Creek and adjacent to the internal common area and micro-paths on Lot 1, Block 3. A solid 6-foot
tall vinyl fence is proposed at the back edge of the street buffers along N. McDermott Rd., W.
McMillan Rd., N. Trident Ave., and W. Quintale Dr. A 6-foot tall vinyl fence exists along the
east boundary of the site that was constructed with the adjacent development.
Noise Abatement: Traffic noise abatement is required for residential uses adjoining state
highways (i.e. future SH 16) in accord with the standards listed in UDC 11-3H-4D. A detail
for the proposed noise abatement that complies with these standards should be submitted
prior to the City Council meeting.
Utilities: Street lights are required to be installed along public streets adjacent to the
development in accord with the City’s adopted standards, specifications and ordinances.
All development is required to connect to the City water and sewer system unless otherwise
approved by the City Engineer in accord with UDC 11-3A-21. Adequate fire protection shall be
required in accord with the appropriate fire district standards.
Pressurized Irrigation: An underground pressurized irrigation system is required to be provided
for the development in accord with UDC 11-3A-15 as proposed and will be served by the
Settler’s Irrigation district. The Oaks South Homeowner’s Association will own and maintain the
system.
Storm Drainage: An adequate storm drainage system is required in all developments in accord
with the City’s adopted standards, specifications, and ordinances, per UDC 11-3A-18.
Floodplain: A portion of this site along the southern boundary is located within the Meridian
Floodplain Overlay District. Prior to any development occurring in the Overlay District a
floodplain permit application, including hydraulic and hydrologic analysis is required to be
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completed and submitted to the City and approved by the Floodplain Administrator per
MCC 10-6.
Building Elevations: Photos of a variety of single-family residential detached homes were
submitted with this application that demonstrate what future homes within this development will
look like (see Exhibit A. 7).
Single-family detached units aren’t subject to design review standards in the Architectural
Standards Manual. However, because homes that back up to W. McMillan and N.
McDermott Roads, both arterial streets, and W. Quintale and N. Trident Ave., both
collector streets, will be highly visible, staff recommends the rear and/or side of structures
that face these streets, incorporate articulation through changes in two or more of the
following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding,
porches, balconies, material types, or other integrated architectural elements to break up
monotonous wall planes and roof lines that are visible from the subject public street. Single-
story structures are exempt from this requirement.
X. EXHIBITS
A. Drawings/Other
1. Vicinity/Zoning Map
2. Existing and Proposed Future Land Use Map
3. Existing Conceptual Development Plan Included in Development Agreement
4. Preliminary Plat (dated: 12/19/2017)
5. Landscape Plan (dated: 9/5/2017)
6. Open Space Exhibit (dated: 2/9/2018)
7. Conceptual Building Elevation Photos
B. Agency & Department Comments
C. Legal Description & Exhibit Map for Rezone Boundary
D. Required Findings from Unified Development Code
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Exhibit A Page 1
A. Drawings/Other
Exhibit A.1: Zoning Map
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Exhibit A.2: Existing and Proposed Future Land Use Map
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Exhibit A.3: Existing Conceptual Development Plan Included in Development Agreement
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Exhibit A.4: Preliminary Plat (dated: 12/19/2017)
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Exhibit A.5: Landscape Plan (dated: 12/18/2017)
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Exhibit A.6: Open Space Exhibit (dated: 2/9/2018)
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Exhibit A.7: Conceptual Building Elevation Photos
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B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS
1. PLANNING DEPARTMENT
1.1 A new Development Agreement (DA) is required as a provision of the rezone and development
agreement modification for this property between the City of Meridian, the property owner(s) and
the developer.
Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to
commencement of the new DA. The DA shall be signed by the property owner and returned to
the Planning Division within six (6) months of the City Council granting approval of the DA
modification and the rezone ordinance approval. The DA shall, at minimum, incorporate the
following provisions:
a. Future development of this site shall substantially comply with the preliminary plat,
landscape plan and conceptual building elevation phots included in Exhibit A and the
conditions contained herein.
b. Provide a segment of the City’s 10-foot wide multi-use pathway along the Five Mile Creek in
accord with the Pathways Master Plan. A 14-foot wide public pedestrian easement for the
pathway is required to be submitted to the Planning Division, approved by City Council and
recorded. The applicant shall coordinate with Kim Warren, Park’s Department Pathways
Project Manager (208-888-3579), regarding specifications for the pathway.
c. A detached sidewalk and street buffer landscaping shall be constructed along the entire
frontage of the site along N. McDermott Road and W. McMillan Road with the first phase of
development.
d. The developer shall disclose to future homeowners that lie in close proximity to W. McMillan
Rd. on the north side of W. Quintale Drive the future plans for this area in regard to the
extension of SH-16 and the overpass on W. McMillan Rd.
e. The developer shall coordinate with the Idaho Transportation Department on the amount of
right-of-way necessary for construction of the future overpass on W. McMillan Road prior to
submittal of the final plat application for the second phase of development. Right-of-way for
the overpass project shall be depicted on the plat in a separate common lot for dedication
purposes.
f. Within thirty (30) days of the final plat for Phase I being recorded, the developer shall
dedicate Lots 6 (well #29) and 7 (lift station), Block 1 to the City of Meridian.
g. The access via N. McDermott Rd. for City well #29 shall be temporary until such time as W.
Quintale Drive is constructed; at that time, the access via McDermott shall be removed.
h. A 10-foot wide multi-use pathway is required to be constructed along the south boundary of
the site adjacent to the Five Mile Creek; and north from the pathway along the creek within
the street buffer along N. McDermott Rd. to Quintale; then east within the street buffer along
Quintale to Trident; and then north within the street buffer along Trident to W. McMillan Rd.
to the future overpass for a connection over the future SH-16.
1.2 Site Specific Conditions – Preliminary Plat
1.2.1 The preliminary plat included in Exhibit A.4, dated 12/19/2017, shall be revised as follows:
a. Depict the location of the toe of the slope/future right-of-way for the future overpass on W.
McMillan Road. The common lot for the street buffer needs to be outside of this area.
b. Include a separate common lot for future right-of-way dedication for the SH-16 overpass on
W. McMillan Rd.
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c. Depict an access easement via W. Quintale Dr. across the common lot for the City well on
Lot 6, Block 1; the existing access via McDermott shall be removed once access via Quintale
is available.
d. Depict an access easement via McDermott Rd. across the common lot for the City lift station
on Lot 7, Block 1
1.2.2 The landscape plan included in Exhibit A.5, dated 12/18/2017, shall be revised as follows:
a. The street buffer along W. McMillan Rd. needs to be located outside of the future right-of-
way/toe of the slope for the construction of the overpass on W. McMillan Rd.
b. Include calculations for parkways that demonstrate compliance with the standards listed in
UDC 11-3A-17E.
c. Depict the location of the proposed fitness station on the plan.
d. Revise the plan to coincide with revisions to the plat noted above in condition #1.2.1.
e. Depict an access via W. Quintale Drive for Lot 6, Block 1; the temporary access via N.
McDermott Rd. shall be removed once access via Quintale is available.
f. Future landscaping shall be depicted in the area where the temporary access via N.
McDermott Rd. is proposed for Lot 6, Block 1.
g. Depict the 10-foot wide pathways required within the street buffer along N. McDermott and
W. McMillan Roads to the future overpass.
1.2.3 The entire street buffer and sidewalk along W. McMillan Road and N. McDermott Rd. shall be
constructed with the first phase of development.
1.2.4 A minimum of 10% (or 3.1 acres) qualified open space is required to be provided on this site per
UDC 11-3G-3A.1 in accord with the standards listed in UDC 11-3G-3B. The qualified open
space map in Exhibit A.6 shall be revised to only include qualified area. Submit a revised plan
prior to the City Council hearing that demonstrates compliance with the minimum
standards. Additionally, staff recommends more consolidated open space is provided.
1.2.4 Prior to any development occurring in the Overlay District a floodplain permit application,
including hydraulic and hydrologic analysis is required to be completed and submitted to the City
and approved by the Floodplain Administrator per MCC 10-6.
1.2.5 All fencing shall comply with the standards listed in UDC 11-3A-7.
1.2.6 Comply with the standards for common driveways listed in UDC 11-6C-3D, including but not
limited to the following:
a. For any plats using a common driveway, the setbacks, fencing, building envelope, and
orientation of the lots and structures shall be shown on the preliminary plat and/or as an
exhibit with the final plat application.
b. A perpetual ingress/egress easement shall be filed with the Ada County recorder, which shall
include a requirement for maintenance of a paved surface capable of supporting fire vehicles
and equipment.
1.2.7 Submit a detail of the proposed fitness station.
1.2.8 Submit a 14-foot wide public pedestrian easement to the Planning Division for the segment of the
multi-use pathway proposed along the southern boundary of this site adjacent to the Five Mile
Creek prior to City Engineer signature on the final plat.
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1.2.9 The Five Mile Creek which runs off-site along the south boundary of this site is required to be left
open as a natural waterway and not be piped or otherwise covered and shall be protected during
construction in accord with the Comprehensive Plan and UDC 11-3A-6.
1.2.10 Traffic noise abatement is required for residential uses adjoining state highways (i.e. future SH
16) in accord with the standards listed in UDC 11-3H-4D. A detail/cross-section for the
proposed noise abatement (in relation to the future overpass) that complies with these
standards shall be submitted prior to the City Council meeting.
1.2.11 Homes that back up to W. McMillan and N. McDermott Roads, both arterial streets, and W.
Quintale and N. Trident Ave., both collector streets, shall incorporate articulation through
changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-
outs), bays, banding, porches, balconies, material types, or other integrated architectural elements
to break up monotonous wall planes and roof lines that are visible from the subject public street.
Single-story structures are exempt from this requirement.
1.3 General Conditions of Approval – Preliminary Plat
1.3.1 Comply with all bulk, use, and development standards of the applicable district listed in UDC
Chapter 2 District regulations.
1.3.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set
forth in UDC 11-3A-6.
1.3.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11.
1.3.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-
15, UDC 11-3B-6 and MCC 9-1-28.
1.3.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17.
1.3.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J.
1.3.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3B-5I,
11-3B-8C, and Chapter 3 Article C.
1.3.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-
7C (streets).
1.3.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-
11C.
1.3.10 Protect any existing trees on the subject property that are greater than four-inch caliper and/or
mitigate for the loss of such trees as set forth in UDC 11-3B-10.
1.3.11 Provide bicycle parking spaces as set forth in UDC 11-3C-6G consistent with the design
standards as set forth in UDC 11-3C-5C.
1.3.12 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12.
1.3.13 Construct all required landscape areas used for storm water integration consistent with the
standards as set forth in UDC 11-3B-11C.
1.3.14 Comply with the structure and site design standards, as set forth in UDC 11-3A-19 and the
guidelines set forth in the City of Meridian Standards Manual.
1.3.15 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle.
1.3.16 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site.
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1.3.17 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7
and 11-3A-6B as applicable.
1.4 Ongoing Conditions of Approval – Preliminary Plat
1.4.1 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the
area.
1.5 Process Conditions of Approval – Preliminary Plat
1.5.1 No signs are approved with this application. Prior to installing any signs on the property, the
applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3
Article D and receive approval for such signs.
2. PUBLIC WORKS DEPARTMENT
2.1 Site Specific Conditions of Approval
2.1.1 A sanitary sewer main intended to provide service to the subject site currently exists in W.
Quintale Drive. Service is via a lift station that is located within this proposed development.
2.1.2 A water main intended to provide service to the subject site currently exists in W. Quintale Drive
and in W. McMillan and McDermott Roads. The seepage bed shown on W Quintale Drive north
of the City well lot is in the pipe zone for the existing water main coming from the well.
Recommend relocating this seepage bed to another location.
2.1.3 Applicant shall be responsible for the extension of utilities to and through the proposed
development, including the water mainline extension along the project frontage in McMillan
McDermott Road from W. Quintale Drive to the south boundary line extended.
2.1.4 A street light plan will need to be included in the final plat and/or building permit application.
Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting. A copy of the standards can be found at
http://www.meridiancity.org/public_works.aspx?id=272
2.1.5 A portion of this project lies within the Meridian Floodplain Overlay District. Prior to any
development occurring in the Overlay District, a floodplain permit application, including
hydraulic and hydrologic analysis is required to be completed and submitted to the City and
approved by the Floodplain Administrator per MCC 10-6.
2.2 General Conditions of Approval
2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to provide
service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover
from top of pipe to sub-grade is less than three feet than alternate materials shall be used in
conformance of City of Meridian Public Works Departments Standard Specifications.
2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water
mains to and through this development. Applicant may be eligible for a reimbursement
agreement for infrastructure enhancement per MCC 8-6-5.
2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
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easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to development plan approval.
2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
prior to receiving development plan approval.
2.2.5 All existing structures that are required to be removed shall be prior to signatur e on the final plat
by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and
possible reassignment of street addressing to be in compliance with MCC.
2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
2.2.7 Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
road base approved by the Ada County Highway District and the Final Plat for this subdivision
shall be recorded, prior to applying for building permits.
2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted
fencing, landscaping, amenities, etc., prior to signature on the final plat.
2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set forth in
UDC 11-5C-3B.
2.2.12 Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H.
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2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a
minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure
that the bottom elevation of the crawl spaces of homes is at least 1-foot above.
2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan
requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy
of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272.
2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount
of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, water and reuse infrastructure for
duration of two years. This surety will be verified by a line item cost estimate provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-221.
3. POLICE DEPARTMENT
3.1 The Police Department has no comments on this application.
4. FIRE DEPARTMENT
4.1 One and two family dwellings not exceeding 3,600 square feet require a fire-flow of 1,000
gallons per minute for a duration of 2 hours to service the entire project. One and two family
dwellings in excess of 3,600 square feet require a minimum fire flow as specified in Appendix B
of the International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix
C of the International Fire Code.
4.3 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance
with International Fire Code Section (IFC) 508.5.4 as follows:
a. Fire hydrants shall have the 4 ½” outlet face the main street or parking lot drive aisle.
b. Fire hydrants shall not face a street which does not have addresses on it.
c. Fire hydrant markers shall be provided per Public Works specifications.
d. Fire Hydrants shall be placed on corners when spacing permits.
e. Fire hydrants shall not have any vertical obstructions to outlets within 10’.
Meridian City Council Meeting Agenda March 20, 2018 – Page 365 of 426
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f. Fire hydrants shall be placed 18” above finished grade to the center of the 4 ½” outlets.
g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5.
h. Show all proposed or existing hydrants for all new construction or additions to existing
buildings within 1,000 feet of the project.
4.4 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’
outside, per International Fire Code Section 503.2.4.
4.5 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire
Code Sections 503.4 & D103.6.
4.6 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth
in International Fire Code Section 304.1.2.
4.7 Fire lanes, streets, and structures (including the canopy height of mature trees) shall have a vertical
clearance of 13’6 as set forth in International Fire Code Section 503.2.1.
4.8 Operational fire hydrants, temporary or permanent street signs, and access roads with an all-weather
surface are required to be installed before combustible construction material is brought onto the site,
as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment to IFC 10-4-2J.
4.9 To increase emergency access to the site a minimum of two points of access will be required
for any portion of the project which serves more than 30 homes, as set forth in International
Fire Code Section D107.1. The two entrances should be separated by no less than ½ the
diagonal measurement of the full development as set forth in International Fire Code
Section D104.3.
4.10 All portions of the buildings located on this project must be within 150’ of a paved surface as
measured around the perimeter of the building as set forth in International Fire Code Section
503.1.1.
4.11 Emergency response routes and fire lanes shall not be allowed to have traffic calming devices
installed without prior approval of the Fire Code Official. National Fire Protection Standard 1141,
Section A5.2.18.
4.12 Secondary emergency access routes shall be protected from illegal entry by a gate or
collapsible bollards as set forth in IFC 503.5. An example would be the MaxiForce Collapsible
bollards that is wrench activated or an approved equal.
5. REPUBLIC SERVICES
5.1 The applicant shall revise the landscape plan to include a concrete pad at the end of the common
drive no more than 5 feet behind the sidewalk that is of sufficient area to accommodate the
receptacles of the residences that take access from the common driveway. Please contact Bob
Olson at Republic Services (345-1265) for additional information.
6. PARKS DEPARTMENT
6.1 The applicant shall design and construct a multi-use pathway consistent with the location and
specifications (Chapter 3) set forth in the Meridian Pathways Master Plan unless otherwise approved
by the Parks and Recreation Director. The Master Plan requires a multi-use pathway along Five Mile
Creek for the length of the development.
6.2 Construct the pathway and adjoining fencing and landscaping consistent with the standards as set
forth in UDC 11-3A-7A7 and 11-3B-12C respectively.
6.3 Provide a paved, accessible pedestrian connection between the McDermott Road sidewalk and
the westernmost end of the Five Mile Creek Pathway
Meridian City Council Meeting Agenda March 20, 2018 – Page 366 of 426
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6.4 Prior to Certificate of Occupancy, the applicant shall record a public access easement for the multi-
use pathway(s) along Five Mile Creek and submit copy of said easement to the Planning
Department.
6.5 Prior to City Engineer signature on the final plat, the applicant shall depict a public access easement
for the multi-use pathway along Five Mile Creek, and [as needed] to connect to the McDermott Road
sidewalk on the final plat.
6.6 The applicant shall have an ongoing obligation to maintain all pathways.
6.7 Prior to Certificate of Occupancy, the applicant shall submit materials testing reports documenting
that construction of multi-use pathway complies with the City’s pathway design standards.
6.8 The 10’ multi-use pathway within a dedicated 14’ easement shall extend north from the Five Mile
Creek pathway within the street buffer along N. McDermott Road to W. Quintale Drive; then east
within the street buffer along W. Quintale Drive to N. Trident Dr.; and then north within the street
buffer along Trident to W. McMillan Road to the overpass for access over future SH-16. The
pathway may be constructed instead of the sidewalks adjacent to streets if allowed by ACHD.
7. ADA COUNTY HIGHWAY DISTRICT (ACHD) – DRAFT
7.1 Site Specific Conditions of Approval
7.1.1 Dedicate additional right-of-way to total 37-feet from centerline of McMillan Road abutting the
site.
7.1.2 Improve McMillan Road with 17-feet of pavement from centerline, a 3-foot gravel shoulder, a
borrow ditch and 5-foot wide detached sidewalk.
7.1.3 Dedicate additional right-of-way to total 37-feet from centerline of McDermott Road abutting the
site.
7.1.4 Construct McDermott Road as ½ of a 46-foot street section with vertical curb, gutter and 5-foot
wide detached sidewalk.
7.1.5 Provide a permanent easement for any public sidewalk placed outside of the dedicated right-of-
way on McMillan Road and McDermott Road. The easement shall encompass the entire area
between the right-of-way line and 2-feet behind the back edge of the sidewalk.
7.1.6 Construct the new north/south collector, Trident Avenue, located 200-feet west of the east
property line as a 36-foot street section with vertical curb, gutter, an 8-foot planter strip and 5-
foot wide detached concrete sidewalk within 50-feet of right-of-way. The right-of-way width can
be reduced to 2-feet behind the back of curb if the applicant constructs the detached sidewalk as
proposed.
7.1.7 Construct the new east/west collector, Quintale Drive, from the west property line to the east
property line as a 36-foot street section with vertical curb, gutter, an 8-foot planter strip and 5-
foot wide detached concrete sidewalk within 50-feet of right-of-way. The right-of-way width can
be reduced to 2-feet behind the back of curb if the applicant constructs the detached sidewalk as
proposed.
7.1.8 Construct Trident Avenue to intersect McMillan Road located approximately 918-feet east of
McDermott Road.
7.1.9 Construct Quintale Drive through the site to intersect McDermott Road located approximately
500-feet south of McMillan Road.
7.1.10 Provide a permanent easement for any public sidewalk placed outside of the dedicated right-of-
way on Trident Avenue and Quintale Drive. The easement shall encompass the entire area
Meridian City Council Meeting Agenda March 20, 2018 – Page 367 of 426
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between the right-of-way line and 2-feet behind the back edge of the sidewalk.
7.1.11 Construct all local internal streets as 33-foot street sections with curb, gutter, and an 8-foot wide
planter strip and 5-foot wide detached concrete sidewalk within 47-feet of right-of-way. The
right-of-way width can be reduced to 2-feet behind the back of curb if the applicant constructs the
detached sidewalk as proposed.
7.1.12 Construct the cul-de-sac at the terminus of Los Flores Court with a minimum turning radius of
45-feet.
7.1.13 Provide a permanent right-of-way easement for public sidewalks placed outside of the dedicated
right-of-way on the local streets. The easement shall encompass the entire area between the right -
of-way line and 2-feet behind the back edge of the sidewalk.
7.1.14 The two existing paved driveways from the site onto McDermott Road located approximately
690-feet and 770-feet from McMillan Road are to remain open.
7.1.15 Construct a 25-foot wide shared driveway onto Trident Avenue located approximately 220-feet
south of McMillan Road. Pave the driveway its full width and at least 30-feet into the site beyond
the edge of pavement of the roadway.
7.1.16 Direct lot access is prohibited to McMillan Road, McDermott Road, Trident Avenue and Quintale
Drive other than the access specifically approved with this application and shall be noted on the
final plat.
7.1.17 Payment of impact fees is due prior to issuance of a building permit.
7.1.18 Comply with all Standard Conditions of Approval.
7.2 Standard Conditions of Approval
7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all
easements). Any existing irrigation facilities shall be relocated outside of the ACHD right -of-
way (including all easements).
7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the
ACHD right-of-way.
7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing
non-compliant pedestrian improvements abutting the site to meet current Americans with
Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of
ADA compliance to District Development Review staff for review.
7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be da maged during the
construction of the proposed development. Contact Construction Services at 387-6280 (with file
number) for details.
7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all
landscaping proposed within ACHD right-of-way or easement areas.
7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be
borne by the developer.
7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right -of-way. The
applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The
applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days
prior to breaking ground within ACHD right -of-way. The applicant shall contact ACHD Traffic
Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during
any phase of construction.
Meridian City Council Meeting Agenda March 20, 2018 – Page 368 of 426
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7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing
by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for
details.
7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC
Standards and approved supplements, Construction Services procedures and all applicable ACHD
Standards unless specifically waived herein. An engineer registered in the State of Idaho shall
prepare and certify all improvement plans.
7.2.10 Construction, use and property development shall be in conformance with all applicable
requirements of ACHD prior to District approval for occupancy.
7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing
and signed by the applicant or the applicant’s authorized representative and an authorized
representative of ACHD. The burden shall be upon the applicant to obtain written confirmation
of any change from ACHD.
7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site
plan and may require additional improvements to the transportation system at that time. Any
change in the planned use of the property which is the subject of this application, shall require the
applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time
unless a waiver/variance of the requirements or other legal relief is granted by the ACHD
Commission.
8. IDAHO TRANSPORTATION DEPARTMENT (ITD)
From Letter to the City from ITD dated 2/15/18:
Meridian City Council Meeting Agenda March 20, 2018 – Page 369 of 426
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Exhibit C: Legal Description & Exhibit Map for Annexation & Zoning Boundary
Meridian City Council Meeting Agenda March 20, 2018 – Page 370 of 426
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Meridian City Council Meeting Agenda March 20, 2018 – Page 371 of 426
- 25 -
Meridian City Council Meeting Agenda March 20, 2018 – Page 372 of 426
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D. Required Findings from Unified Development Code
1. COMPREHENSIVE PLAN AMENDMENT FINDINGS:
Upon recommendation from the Commission, the Council shall make a full investigation and
shall, at the public hearing, review the application. In order to grant an amendment to the
Comprehensive Plan, the Council shall make the following findings:
a. The proposed amendment is consistent with the other elements of the Comprehensive
Plan.
The Commission finds that the proposed map amendment from Office to Medium Density
Residential is consistent with other elements of the Comprehensive Plan as noted in Section
VII above.
b. The proposed amendment provides an improved guide to future growth and
development of the city.
The Commission finds that the proposal to modify the Future Land Use Map to allow for
medium density residential uses will be compatible with existing abutting residential uses.
c. The proposed amendment is internally consistent with the Goals, Objectives and
Policies of the Comprehensive Plan.
The Commission finds that the proposed amendment is internally consistent with the Goals,
Objectives, and Policies of the Comprehensive Plan (see Section VII for detailed analysis).
d. The proposed amendment is consistent with the Unified Development Code.
The Commission finds that the proposed amendment is consistent with the Unified
Development Code.
e. The amendment will be compatible with existing and planned surrounding land uses.
The Commission finds the proposed amendment will be compatible with adjacent existing
and future residential uses.
f. The proposed amendment will not burden existing and planned service capabilities.
The Commission finds that the proposed amendment will not burden existing and planned
service capabilities in this area of the city. Sewer and water services are available to be
extended to this site.
g. The proposed map amendment (as applicable) provides a logical juxtaposition of uses
that allows sufficient area to mitigate any anticipated impact associated with the
development of the area.
The Commission finds the residential development of this property is consistent with the
proposed map amendment and will not significantly impact development in this area and
provides a logical juxtaposition of uses.
h. The proposed amendment is in the best interest of the City of Meridian.
For the reasons stated in Sections VII, VIII, and IX and the subject findings above, the
Commission finds that the proposed amendment is in the best interest of the City.
2. REZONE FINDINGS:
Upon recommendation from the Commission, the Council shall make a full investigation
and shall, at the public hearing, review the application. In order to grant a rezone, the
Council shall make the following findings:
Meridian City Council Meeting Agenda March 20, 2018 – Page 373 of 426
- 27 -
a. The map amendment complies with the applicable provisions of the Comprehensive
Plan;
The Commission finds that the proposed map amendment to the R-8 zoning district is
consistent with the MDR FLUM designation for this site and should be compatible with
existing and future residential uses in the area. Therefore, the Commission finds the
amendment is consistent with the applicable provisions of the Comprehensive Plan (see
section VII above for more information).
b. The map amendment complies with the regulations outlined for the proposed district,
specifically the purpose statement;
The Commission finds that the proposed map amendment to R-8 zoning district is consistent
with the purpose statement of the residential districts as detailed in Section VIII above.
c. The map amendment shall not be materially detrimental to the public health, safety,
and welfare;
The Commission finds that the proposed zoning amendment will not be detrimental to the
public health, safety, or welfare if the site is developed in accord with the conditions of
approval in Exhibit B. City utilities will be extended at the expense of the applicant. The
Commission recommends that the Council consider any oral or written testimony that may be
provided when determining this finding.
d. The map amendment shall not result in an adverse impact upon the delivery of services
by any political subdivision providing public services within the City including, but not
limited to, school districts; and,
The Commission finds that the proposed zoning amendment will not result in any adverse
impact upon the delivery of services by any political subdivision providing services to this
site.
e. The annexation is in the best of interest of the City (UDC 11-5B-3.E).
This application is for a rezone; therefore, this finding is not applicable.
3. PRELIMINARY PLAT:
In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the
decision-making body shall make the following findings:
a. The plat is in conformance with the Comprehensive Plan;
The Commission finds that the proposed plat is in substantial compliance with the adopted
Comprehensive Plan in regard to land use and transportation. Please see Comprehensive Plan
Policies and Goals, Section VII, of the Staff Report for more information.
b. Public services are available or can be made available and are adequate to
accommodate the proposed development;
The Commission finds that public services will be provided to the subject property upon
development. (See Exhibit B of the Staff Report for more details from public service
providers.)
Meridian City Council Meeting Agenda March 20, 2018 – Page 374 of 426
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c. The plat is in conformance with scheduled public improvements in accord with the
City’s capital improvement program;
Because City water and sewer and any other utilities will be provided by the developer at
their own cost, the Commission finds that the subdivision will not require the expenditure of
capital improvement funds.
d. There is public financial capability of supporting services for the proposed
development;
The Commission recommends the Council rely upon comments from the public service
providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more
detail.)
e. The development will not be detrimental to the public health, safety or general welfare;
and
The Commission is not aware of any health, safety, or environmental problems associated
with the platting of this property that should be brought to the Council’s attention. ACHD
and ITD consider road safety issues in their analyses. The Commission recommends that the
Council consider any public testimony that may be presented when determining whether or
not the proposed subdivision may cause health, safety or environmental problems of which
Staff is unaware.
f. The development preserves significant natural, scenic or historic features.
The Commission is unaware of any significant natural, scenic or historic features that may
exist on this site that need to be preserved.
Meridian City Council Meeting Agenda March 20, 2018 – Page 375 of 426
March 14, 2018
C.Jay Coles
Meridian City Clerk’s Office
33 East Idaho Avenue
Meridian, Idaho 83642
VIA EMAIL
RE: H-2017-0170 OAKS WEST SUBDIVISION CLARIFICATION
ITD has been working with the developer of the Oaks West Subdivision located east of North McDermott Road
and south of West McMillian Road, east of the proposed new alignment for SH-16 to assure that adequate
setbacks will be provided to allow for the future construction of the SH-16/McMillian crossing. Please see the
attached Oaks West Exhibit showing the anticipated future right-of-way identified by the blue line depicted
through lots 20, 21, 23, 24, 25, 26, 56, 116, 119, and 121.
ITD requests the County’s assistance in keeping structures out of the potential future right -of-way to help
reduce the taxpayer expense of constructing the extension of SH-16.
If you have any questions, you may contact Shona Tonkin at 334-8341 or me at 332-7191.
Sincerely,
Ken Couch
Development Services Coordinator
Ken.Couch@itd.idaho.gov
Meridian City Council Meeting Agenda March 20, 2018 – Page 376 of 426
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Meridian City Council Meeting Agenda March 20, 2018 – Page 377 of 426
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 10C
Project/File Number:
Item Title:
Public Hearing for Proposed Parks Fees and Proposed Passport
Execution Fee
Meetina Notes
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN -IN SHEET
Date: March 20, 2018 Item # 10B
Project Number:
Project Name:
H-2017-0170
Oaks West Subdivision
Pleaseour rint name For Against Neutral Do you wish
p Y g
to testify (Y/N
//f f// W a�141-10,9
CITY OF MERIDIAN
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN pursuant to the ordinances of the City of Meridian and the laws
of the State of Idaho, that the City Council of the City of Meridian will hold a public hearing at
its meeting on Tuesday, March 20, 2018, at 6:00 p.m., at Meridian City Hall, 33 East
Broadway Avenue, Meridian, Idaho, regarding adoption of the fees set forth below. Further
information is available in the Finance Department at Meridian City Hall, 33 East Broadway
Avenue, Meridian, Idaho. Any and all interested persons shall be heard at said public hearing,
and the public is welcome and invited to submit written comments and/or provide verbal
testimony at the hearing. Verbal testimony may be limited to three (3) minutes per pe rson. For
auditory, visual, or language accommodations, please contact the City Clerk’s Office at 208-888-
4433.
Fee Current Fee Proposed Fee
Passport fee $25.00 $35.00
Hip Hop 1 N/A $37.00
Beginning Hip Hop N/A $37.00
Lyrical Jazz 1 N/A $37.00
Ballet 1 N/A $37.00
Kleiner Memorial Plaza 4”x8” paver – normal installation N/A $150.00
Kleiner Memorial Plaza 8”x8” paver – normal installation
schedule
N/A $250.00
Kleiner Memorial Plaza 4”x8” paver – independent
installation
N/A $250.00
Kleiner Memorial Plaza 8”x8” paver – independent
installation
N/A $350.00
Indoor Pickleball League N/A $18.87
Spring Basketball $259.43 $287.74
DATED this 28th day of February, 2018.
C.JAY COLES, CITY CLERK
PUBLISH on March 9, 2018 and March 16, 2018.
Meridian City Council Meeting Agenda March 20, 2018 – Page 379 of 426
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 10D
Project/File Number:
Item Title: Resolution No. 18-2064
Resolution No. 18-2064: A Resolution Adopting New Fees Of The
Meridian City Clerk's Office And Meridian Parks And Recreation
Department; Authorizing The Respective Departments To Collect
Such Fees; And Providing An Effective Date
Meetina Notes
01,
CITY OF MERIDIAN RESOLUTION NO.IPS-20�H
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
LITTLE ROBERTS MILAM, PALMER
A RESOLUTION ADOPTING NEW FEES OF THE MERIDIAN CITY CLERK'S OFFICE
AND MERIDIAN PARKS AND RECREATION DEPARTMENT; AUTHORIZING THE
RESPECTIVE DEPARTMENTS TO COLLECT SUCH FEES; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, following publication of notice in the Meridian Press on March 9, 2018 and
March 16, 2018, according to the requirements of Idaho Code section 63-1311A, on March 20, 2018,
the City Council of Meridian held a hearing on the adoption of proposed new and updated fees of the
Meridian City Clerk's Office and the Meridian Parks and Recreation Department, as set forth in
ExhibitA hereto; and
WHEREAS, following such hearing, the City Council, by formal motion, did approve said
proposed new and updated fees;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That new fees of the Meridian City Clerk's Office and Meridian Parks and
Recreation Department, as set forth in ExhibitA hereto, are hereby adopted.
Section 2. That these fees shall supersede fees for the enumerated services previously
adopted.
Section 3. That the Meridian City Clerk's Office and Meridian Parks and Recreation
Department are hereby authorized to implement and carry out the collection of said fees.
Section 4. That this Resolution shall be in full force and effect immediately upon its adoption
and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this 20th day of March, 2018.
APPROVED by the Mayor of the City of Meridian, Idaho, this 20th day of March, 2018.
(09
�QO.-pC'
:(ED AUUiS ,
APPROVED:
wC by of
�E IDIAN�AHOID> Ta erd, Mayor
ATTEST: /% c_ EAL
CJ
ADOPTION OF FEES OF MERIDIAN CLERK'S OFFICE AND PARKS & RECREATION DEPARTMENT PAGE I OF 2
EXHIBIT A
Fee Description Fee Amount
Passport fee $35.00
Hip Hop 1 $37.00
Beginning Hip Hop $37.00
Lyrical Jazz 1 $37.00
Ballet 1 $37.00
Kleiner Memorial Plaza 4”x8” paver – normal installation schedule $150.00
Kleiner Memorial Plaza 8”x8” paver – normal installation schedule $250.00
Kleiner Memorial Plaza 4”x8” paver – independent installation $250.00
Kleiner Memorial Plaza 8”x8” paver – independent installation $350.00
Indoor Pickleball League $18.87
Spring Basketball $287.74
Meridian City Council Meeting Agenda March 20, 2018 – Page 382 of 426
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: I � A
Project/File Number
Item Title: Strategic Plan Update
Continued from March 13, 2018: Citywide Strategic Plan Update
Meetinq Notes
City of Meridian
Strategic Plan Review and Refinement
March 13th 2018
1.Review of Status
2.Dashboard
3.Closeouts and Follow-ups
4.High Priority Updates
5.Proposed Modifications
6.Next Steps
Strategic Plan Review and
Refinement
#1 Review of Current Status
•Director meeting in December reviewed aspects of the
Strategic Plan to refine and make recommended changes.
All objective leads gave input and feedback to the plan.
•Strategic Performance Analyst met with all departments to
have an in depth review objectives to ensure proper
completion of the plan.
#2 Objective Dashboard
#2 Plan Dashboard
#3 Closeouts and Follow-ups
•3.A.1 – Evaluate and define the objectives of, and adapt new strategies to
elevate the participation in, City activities.
•3.C.1 – Develop a local Incident Management Team to respond during and
after times of community crisis.
•4.D.2 – Develop a comprehensive family-focused Health and Wellness
Program for City employees.
•5.A.2 – Identify public sports facilities or complexes and establish
partnerships that foster their development.
•1.A.2 -- Evaluate and, if appropriate expand the Urban Renewal District
•2.A.2 – Develop and maintain the broad spectrum of partnerships need to
cultivate diverse businesses and jobs.
•Performance Measure – Strategies to
elevate participation to target levels and an
evaluation process to determine the success
level for City events and activities are in
place and utilized by all City Departments.
•Performance Measure – Quality and
variety of special events/festivals: 67% rated
excellent or good – increase to 75%.
Proposed Completed Objective 3.A.1 – Evaluate and define the objectives of, and
adapt new strategies to elevate participation in, City activities.
Percent
Complete
100%
Lead
Mayor’s Office
•Performance Measure – Either a
Meridian stand alone team is enacted, or
members of the City of Meridian are part of a
regional IMT.
Proposed Completed Objective 3.C.1 – Develop a local Incident Management
Team to respond during and after times of community crisis.
Percent
Complete
100%
Lead
Fire
•Performance Measure – Family
participation rates in wellness programs.
•Performance Measure – Dependent
claim volume and dollar amounts.
•Performance Measure – Over time (5
years?) experience rating in dependent
coverage will improve as families become
more involved.
Proposed Completed Objective 4.D.2 – Develop a comprehensive family-focused
Health and Wellness Program for City employees.
Percent
Complete
100%
Lead
Human
Resources
•Performance Measure – A signed
partnership agreement that leverages
partnership dollars and saves the City
money.
•Performance Measure – A regionally
significant sports facility complex is
developed.
Proposed Completed Objective 5.A.2 – Identify desired public sports facilities or
complexes and establish partnerships that foster their development.
Percent
Complete
100%
Lead
Parks and
Recreation
Completed Objective 1.A.2 – Evaluate and, if appropriate expand the Urban
Renewal District
Percent
Complete
100%
Lead
Community
Development
•Performance Measure – If
warranted, creation of a new urban
renewal district or districts.
•Performance Measure -- Maintain
monthly meetings and expand membership
of the Meridian Economic Development
Steering Committee.
•Performance Measure -- Provide
annual number of partnerships with brokers,
developers and property owners.
•Performance Measure -- Maintain and
annual database of leads.
Completed Objective 2.A.2 – Develop and maintain the broad spectrum of
partnerships need to cultivate diverse businesses and jobs.
Percent
Complete
100%
Lead
Community
Development
#4 HIGH PRIORITY OBJECTIVES
•We will update the previous high priority items.
•Progress since last October Update.
Objective 1.A.1. - Reinvigorate the Destination Downtown Plan by
gaining broad, strong support and positioning the plan for
implementation.
•Community Development focused on
getting conversation and process
moving forward.
•Pine Ave Entryway corridor.
•Engaging business community and
stakeholders to identify and work on
priority projects.
Percent
Complete
25%
Lead
Community
Development
•PINE Ave improvements, street lighting and other improvements to that corridor.
Objective 1.B.1. - Define and articulate the City's growth goals.
•RFP’s have been received for new
consultant.
•Will select consultant this month.
•Work will be done as part of new
Comprehensive Plan Update.
Percent
Complete
0%
Lead
Community
Development
Objective 1.C.1. - Codify Established Area of City Impact boundaries.
•Mayor’s are in alignment on impact
boundaries.
•Staff continues work on non legislative
solutions.
•Will continue to work with cities and
counties on small and large AOCI
changes as appropriate.
Percent
Complete
33%
Lead
Community
Development
Objective 2.A.1. - Identify, develop and utilize the tools needed for
successful attraction and retention of jobs.
•Research completed on potential
incentives.
•Will present findings to Council after
data has been refined.
Percent
Complete
68%
Lead
Community
Development
Objective 2.A.3. - Promote job growth by identifying and attracting
businesses in technology, health sciences, animal science and food
production.
•Marketing brochures completed for
targeted industries.
•Have tourism videos ready for
Tourism/Entertainment and Health
Science.
•Need to complete work on ‘Certified
Sites’ to complete objective.
Percent
Complete
80%
Lead
Community
Development
Objective 3.A.2. - Improve Citizen Access to Government
•Identified proposed improvements to
Levels of Engagement: Inform, Consult,
Involve, Collaborate, and Empower.
•Nextdoor App/Commission Streaming.
•Enhancements to be brought forward.
Percent
Complete
70%
Lead
Mayor’s Office
Objective 3.B.1. - Develop a cost effective and competitive benefit
plan
•Ongoing efforts focused on providing a
cost effective and competitive benefits
package.
•Benefit committee has been updated
on alternative choices.
•Will produce benefit roadmap to guide
future conversations.
Percent
Complete
65%
Lead
Human Resources
Objective 3.B.3. - Develop a succession planning program.
•Leadership Training Development Team
will continue to identify key positions.
•Work will continue on this objective,
set for completion in Q4 FY18.
Percent
Complete
15%
Lead
Human Resources
Objective 3.B.4. - Develop an employee engagement program
•Survey should launch in FY18 Q2.
•May add New Hire Survey and Citywide
On-Boarding to provide additional data.
Percent
Complete
10%
Lead
Human Resources
•Reviewed existing compensation program.
•Participating in local, state and regional
salary studies.
•Internal alignment review.
Objective 3.B.5. - Develop and maintain a competitive compensation
program that enables quality recruitment and rewards and
encourages high performance.
Percent
Complete
10%
Lead
Human Resources
Objective 3.D.1. - Align resources, systems, and employees to meet
strategic objectives and priorities.
•Strategic Performance Analyst has
worked with departments to clarify and
fully update strategic plan.
•Research has been conducted from
other cities, groups and municipalities
to create best practices.
•Will be completing GAP analysis to
ensure system resources exist to
complete plan.
Percent
Complete
10%
Lead
Mayor’s Office
Objective 3.E.4. - Institute a priority-based budget system to meet
adopted level of service expectations.
•Financial Analyst Position has been
hired.
•Contract discussions with PBB team are
underway, awaiting final approval
•Support Services will be the first
departments to undergo PBB.
Percent
Complete
50%
Lead
Finance
#5 Proposed Modifications
•Annual Review of Strategic Goals and Objectives.
•Each department has reviewed, refined and updated their completion
timelines based on current resources and data.
•Proposed changes have been reviewed by Strategic Performance Analyst,
Department Directors, Staff and the Mayor.
Proposed Modifications
1.B.5 – Propose Remove - Develop and implement a sustainable growth
management system that includes the Fiscal Impact Model to inform service
levels, staffing, and General/Enterprise Fund impacts.
Proposed Modifications
3.E.3 Propose Remove – Align community programs, City
policies/ordinances, and staffing resources based on community
expectations and desired level of service.
3.E.4 – Institute a priority-based budget system to meet adopted level of
service expectations.
Proposed - 3.E.4 – Implement a cost of government program in order to
evaluate and establish a Priority Based Budgeting system for the City of
Meridian.
Proposed Modifications
4.A.1 – Use industry standards and benchmarks to develop and
communicate the Safety Profile of Meridian.
Proposed 4.A.1 – Identify and Evaluate Natural Threats and Hazards,
employ standards and establish benchmarks for the Safety Profile of
Meridian.
Proposed Modifications
4.A.2 – Set targets, identify gaps, and deploy programs and services that
elevate the Safety Profile of Meridian
Proposed 4.A.2 – Identify and Evaluate Human Caused Threats and Hazards,
employ standards and establish benchmarks for the Safety Profile of
Meridian.
Proposed Modifications
4.A.4 – Identify gaps and deploy programs and services that enhance
the ability of people to move safely within and through the
community.
Proposed 4.A.4 – Deploy programs and identify gaps to enhance the
community’s perception of public safety.
These 4.A Objectives modified will allow us to create a “Safety Profile” and
present findings to our departments, council and citizens.
Proposed Modifications
4.B.2 – Set targets, identify gaps, and deploy programs and services that
elevate the Health Profile to achieve the desired targets.
Proposed 4.B.2 – Compare adopted Health Profile (in 4.B.1) to current
processes, identify gaps and deploy programs and services that meet the
adopted Health Profile of Meridian.
Propose Remove 4.B.5 – Become among the Top 100 “Healthest Cities”
nationally
Questions?
#6 Next Steps
Adopt amended proposed modifications
Execution Progress Report in October
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 11B
Project/File Number:
Item Title:
Parks and Recreation: Farmers Market Update
1. Professional Services Agreement with Indigo Idaho for the Main
Street Market not to exceed $5,000
Meetina Notes
Meridian City Council Meeting Agenda March 20, 2018 – Page 385 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 386 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 387 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 388 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 389 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 390 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 391 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 392 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 393 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 394 of 426
X. Successors and assigns. All of the terms, provisions, covenants and conditions of this
Agreement shall inure to the benefit of, and shall be binding upon, each party and their
successors, assigns, legal representatives, heirs, executors, and administrators,
Y. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this Agreement
by the persons referenced below prior to such ratification or approval shall not be construed as
proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective
Date first written above.
PROMOTER:
. A4 - Rw�-
Brittany Price
Indigo Idaho
CITY OF MERIDIAN: FD
Auc�sr
La
BY: 2y �r
Uwc
Tammy erd, Mayor IllDAHO Coles, ity Cleric
sm SEAL
PROFESSIONAL SERVICES AGREEMENT—EVENT COORDINATION, MAIN STREETMARKET PAGE 8 of 21
Meridian City Council Meeting Agenda March 20, 2018 – Page 396 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 397 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 398 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 399 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 400 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 401 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 402 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 403 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 404 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 405 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 406 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 407 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 408 of 426
Meridian City Council Meeting Agenda March 20, 2018 – Page 409 of 426
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number:
Project/File Number
Item Title: HomeCourt
Parks and Recreation: HomeCourt Facility Update
Meetina Notes
VZ
City of Meridian 33 E. Broadway Avenue, Meridian, ID 83642
Phone 208-888-4433 www.meridiancity.org
March 16, 2018
MEMORANDUM
TO: C.Jay Coles
CC: Steve Siddoway, Garrett White
FROM: Colin Moss
RE: Homecourt Facility Update on Council Agenda for March 20th
C.Jay,
The Council agenda item “Homecourt Facility Update” will center around an update of design
concepts and a proposed timeline for phase 1 construction of the Bay 5 area of Homecourt
(currently the YMCA fitness area). Garrett White, Homecourt Manager, will present.
As shared with Council during the fall Parks Facilities Tour, we originally envisioned building
up to two stories of classrooms in that space. However, since receiving cost estimates to do so
(which were too high), we’ve changed direction and are proposing that it remain open with some
smaller improvements that would allow us to move the open gym program there, freeing up the
main courts for reservations and/or our own sports programs, while still having the ability to host
some of our active classes there such as Zumba, martial arts, etc. We feel this use of the space
will actually be a better fit for Homecourt than classrooms and will cost less than the original
concept. Phase 1 (this year) is proposed to include a remodel of Bay 5 and the front desk/office
area (using existing budget) and phase 2 (next year) is proposed to include a remodel of the
restrooms which are non-ADA compliant and in need of updating.
We’re happy to answer any questions there may be in advance of the Council meeting on the
20 th . Thanks!
Colin Moss
Recreation Manager
Meridian City Council Meeting Agenda March 20, 2018 – Page 411 of 426
I am here to update you on Bay 5
concepts and to get your support
to move forward with the
renovations of Bay 5.
Quick History
2015 / 2016 / 2017 – Homecourt Discussions
As discussed before and after the purchase of the Homecourt Facility
in October of 2016 we planned on renovating Bay 5 into classroom
space based on the results of our Parks & Recreation Master Plan.
September of 2017 during the Parks Facilities Tour, we shared that we
were in the process of developing concepts for Bay 5. The concepts
consisted of three options that were centered around our need for
classroom space.
Public Outreach
Parks & Recreation Master Plan Process and Results
•Promoting Healthy, Active Lifestyles (Fitness Classes)
•Family Oriented Activities and or Programs
•Indoor Recreational space
Informal Customer Feedback
Commission Meetings
November 15th, 2017 Commission Meeting Review
We reviewed in detail the three draft concepts of the Meridian
Homecourt Bay 5 renovation project.
-Option C1 (single story to support a second story)
-Option C2 (single story never to support a second story)
-Option D (main and upper levels)
We discussed programming needs, design, as well as additional
parking needs and potential issues.
There was strong, general consensus to move forward with the
direction of a two-story renovation and development costs for each
option. Option D or the two story option was the Commission’s
preference.
In the FY18 budget have $634,000 carry forward from the FY17
budget. We are asking for an additional $500,000 in the FY19
budget for classroom development.
FY18 Budget = $634,000
Potential FY19 total = $1,134,000
Option C1 - $2,697,446
Option C2 - $1,782,942
Option D - $3,114,041
STAFF PROPOSAL
Multipurpose Option ; is to expand the current office, add an access hallway to the gym, renovate the restrooms, add sports flooring with one volleyball court, three pickleball courts, three badminton courts and basketball hoops.
*Note; This proposal was presented at Commission on February 21st and Commission is in support of this proposal.
Phase 1 (This Year/Summer) would be to remodel the front desk area to view both Bay 5 and the basketball courts, add an office, add an access hallway to the gym, add sports flooring with one volleyball court, three pickleball courts, three badminton courts, add basketball hoops, and curtain dividers.
Phase 2 (Next Year/Summer) would be to renovate the restrooms.
1.This gives us classroom space for Dance, Martial Arts, Fitness, and Education classes that have outgrown the current Community Center and allows us to back fill or create new recreational programs at both locations.
2.Meets the growing demands of our Adult Sports programs.
3.Allows for the “City Open Gym” to move from a basketball court to Bay 5 making more court space for reservations and or more Adult League games.
4.Allows for more court reservations increasing the facility revenues.
5.The multipurpose area would function better in this building.
6.Does not exceed the current parking.
7.Development costs are expected to fit in the current budget.
8.Opportunity to look at other areas in the community to build a new community center in the future.
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 11D
Project/File Number:
Item Title: Public Works
Public Works: Budget Amendment Not -to -Exceed $108,987.00 for
SCADA System Administrator
Meetina Notes
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City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 11 E
Project/File Number:
Item Title:
Council: Commission and Board Updates
Meeting Notes
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 12A
Project/File Number: H-2017-0166
Item Title: Ordinance No. 18-1766
Ordinance No. 18-1766: (Designing Team - H-2017-0166)
An Ordinance of the City of Meridian granting the re -zone of a parcel of
land located in the SE'/4 of the NE'/4 of Section 7, Township 3 North,
Range 1 East, Boise Meridian, Ada County, Idaho, as described in the
attached Exhibit "A"; Establishing and Determining the Land Use
Zoning Classification of Said Lands from R-15 (Medium High Density
Residential District) to O -T (Old Town) in the Meridian City Code;
Providing that Copies of this Ordinance Shall be Filed with the Ada
County Assessor, the Ada County Recorder, and the Idaho State Tax
Commission, as Required by Law; and Providing for a Summary of the
Ordinance; and Providing for a Waiver of the Reading Rules; and
Providing for An Effective Date.
Meetinq Notes
0
ADA COUNTY RECORDER Christopher D. Rich 2018-025350
BOISE IDAHO Pgs=5 NIKOLA OLSON 03/21/2018 04:55 PM
CITY OF MERIDIAN, IDAHO NO FEE
CITY OF MERIDIAN ORDINANCE NO. I pr I ti �'g
BY THE CITY COUNCIL: BERNT,BORTON,CAVENER,
MILAM, PALMER, LITTLE ROBERTS
lot
713-j'a 19,111TA I U 11
11�1111JI11111111111 11111111111111111111111 1111111�illillillillillill�llillI
I
MERIDIAN, COUNTY OF ADA, STATE OF IDAIIO:
SECTION 1. That the following described land as evidenced by attached Legal Description
herein incorporated by reference as Exhibit "A" is within the corporate limits of the City of
Meridian, Idaho, and that the City of Meridian has received a written request for re -zoning by the
owner of said property, to -wit: Designing Tenni.
SECTION 2. That the above-described real property is hereby re -zoned from R-15 (Medium
High Density Residential) Zoning District to O -T (Old Town) Zoning District in the Meridian City
Code.
SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the
Ordinances of the City of Meridian zone said property.
SECTION 4. That the City has complied with all the noticing requirements pursuant to the
laws of the State of Idaho, and the Ordinances of the City of Meridian to re -zone said property.
SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well
as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of
the City of Meridian in accordance with this ordinance.
SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are
hereby repealed, rescinded and annulled.
RE ZONE ORDINANCE — DESIGNING TEAM - H-2017-0166 PAGE 1 OF 3
SECTION 7. This ordinance shall be in full force and effect from and after its passage,
approval and publication, according to law.
SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the
effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a
draftsman manner, including the lands herein rezoned, with the following officials of the County of
Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file
simultaneously a certified copy of this ordinance and map with the State Tax Commission of the
State of Idaho.
SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the
Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading
in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full
force and effect upon its passage, approval and publication.
PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this
h day of 12018.
APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this
day of _M61' C� 12018.
ATTEST:
P�
O�
O
C.JIAY COLO, CITY CLERK I z
MAYOR Tde WEERD
p,000ST
'9
Oma,
A 11 NxtW
oQ
$SNA-
RE ZONE ORDINANCE - DESIGNING TEAM - H-2017-0166 PAGE 2 OF 3
STATE OF IDAHO, )
ss:
County of Ada )
On this day ofQr , 2018, before me, the undersigned, allotary Public in
and for said State, personally appeared TAMMY de WEERD and C.JAY COLES, known to me to
be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the
within instrument, and acknowledged to me that the City of Meridian executed the same.
IN WITNES S WI IEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
Notary Public f Idaho
Residing At: �A ��
My Commission Expires:
RE ZONE ORDINANCE - DESIGNING TEAM - H-2017-0166 PAGE 3 OF 3
EXHIBIT A
Rezone Legal Description
EXHIBIT A
Re -Zone Description (o --r)
For
The Designing Team
A parcel located in the SE % of the NE'/. of Section 7, Township 3 North, Range 1 East, Boise
Meridian, Ada County, Idaho, more particularly described as follows:
Commencing at a brass cap monument marking the southeasterly corner of the NE Y4 of said
Section 7, from which a brass cap monument marking the northeasterly corner of said NE X of
said Section 7 bears N 0°32'55" E a distance of 2694.30 feet;
Thence N 0°32'55" E along the easterly boundary of said NE'/. a distance of 661.66 feet to a
point on the extension of the centerline of East Carlton Avenue;
Thence leaving said easterly boundary 5 89°36'18" W along said centerline a distance of
1315.65 feet to a one inch diameter iron pin marking the Intersection of NE 2'/x Street;
Thence leaving said East Carlton Avenue centerline N 0"27'53" E along said NE 2 '/: Street
centerline a distance of 471.48 feet to the POINT OF BEGINNING;
Thence continuing N 0"27'53" E a distance of 89.60 feet t0 a point;
Thence leaving said centerline N 88°25'21" E a distance of 172.56 feet to a point;
Thence S 0"27'05" W a distance of 92.39 feet to a point;
Thence 5 89'20'53" W a distance of 172.50 feet to the POINT OF BEGINNING.
This parcel contains 15,693 square feet (0.36 acres).
This description was prepared from record information. No field surveys have been performed.
Prepared by: Glenn K. Bennett, PLS
Civil Survey Consultants, Incorporated
December 15, 2017
Designing Team Rezone — H-2017-0166
Meridian City Council Meeting Agenda March 20, 2018 — Page 425 of 426
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Designing Team Rezone — H-2017-0166
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Meridian City Council Meeting Agenda March 20, 2018 — Page 426 of 426
NOTICE AND PUBLISHED SUMMARY
OF ORDINANCE PURSUANT TO I.C. § 50-901(A)
CITY OF MERIDIAN ORDINANCE NO. 18 -_►,-1b
PROVIDING FOR RE ZONING ORDINANCE
An Ordinance of the City of Meridian granting re -zoning of a parcel of land located in the SE
1/4 of the NE %4 of Section 7, Township 3 North, Range 1 East, Boise Meridian, City of Meridian,
Ada County. This parcel contains .36 acres more or less. Also, these parcels are SUBJECT TO all
easements and rights-of-way of record or implied. As in attached exhibit "B" and is not based on an
actual field survey. A full text of this ordinance is available for inspection at City Hall, City of
Meridian, 33 East Broad,.ay Avenue, Meridian, Idaho. This ordinance shall become effective on the
3d 'I" day of M CW , 2018.
u��Tr.n,titi�t
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Mayor and ity Council
By: C.Jay Coles, City Clerk
First Reading; 3z �1 b
Adopted ter frst:reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902:
YES _ NO
Second Reading:
Third Reading:
STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF
ORDINANCE NO. ] 8- % 7 6 6
The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby
certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance
No. 18 - 7k
_& of the City of Meridian, Idaho, and has found the same to be true and complete
and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3).
DATED this J I 51 -day of -4qaA6,4 32018.
-,", 4 94
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William. L.M. Nary
City Attorney
RE ZONE ORDINANCE SUMMARY- DESIGNING TEAM — H-2017-0166
Meridian City Council Meeting Agenda March 20, 2018 Page 424 of 426
PAGE I
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 13
Project/File Number:
Item Title:
Future Meeting Topics
Meetinq Notes
City Council Meeting
Meeting Date: March 20, 2018
Agenda Item Number: 14
Project/File Number:
Item Title:
Executive Session per Idaho State Code 74-206(1)0): To consider
labor contract matters authorized under section 67-2345A [74-206A](1)
(a) and (b), Idaho Code.
1a1 /S F/I
Meetinq Notes