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2018 03-13 C I T Y C OU N C I L W OR K SH OP M EETI N G M I N U T ES C ity C ouncil Chambers 33 E ast B roadway Avenue M eridian, Idaho Tuesday, M arch 13, 2018 at 3:00 P M 1.Roll-Call Attendance __X___ A nne L ittle Roberts __X ___ J oe B orton __X___ Ty Palmer __X ___ Treg Bernt __X___ Genesis Milam __X ___ L uke Cavener __X___ Mayor Tammy de Weerd 2.P ledge of Allegiance 3.Adoption of Agenda Adopted 4.P roclamations A.Proclamation for M S Awareness Week Item 5:Consent Agenda Approved A.Decatur E states Subdivision No. 3 Pedestrian Pathway Easement Approved B.Shallow Creek Subdivision Pedestrian Pathway E asement Approved C.Acceptance Agreement for Heroes Park P ublic Art P roject Approved D.F indings of F act, Conclusions of Law for L inder M ixed Use (H- 2017-0095) by Trevor Gasser, L ocated at 5960 N. L inder Road Approved E .Resolution No. 18-2062: A Resolution (Kobe/Cope H-2017-0157) F or the Amendment of the Future L and Use M ap of the 2002 Comprehensive P lan for approximately 10.12 acres of land from General Commercial (C-G) to Light Industrial (I-L). Said land is known as Kobe/Cope and is generally located on the northeast corner of N. L ocust Grove and E . Franklin Road, in the S W ¼ of Section 08, Township 3 North, Range 1 E ast, M eridian, Idaho, Ada County. Approved F.Approval of a S ole Source P urchase for Hach F lowM eters Equipment and Service Parts. Goble S ampson Associates, Inc. is the only authorized distributor for Hach Flow M eter equipment in Southern Idaho. Approved G.AP Invoices for P ayment 3/14/18 - $2,061,020.40 Item 6:Items M oved F rom the Consent Agenda Item 7:Community Items/P resentations A.Valley Regional T ransit P resentation about ValleyConnect 2.0 B.Idaho T ransportation Department Update on Upcoming S H-69 (M eridian Road) P roject Item 8:Department Reports Approved A.L egal: Resolution No. 18-2063: A Resolution Ratifying Emergency Expenditures Necessary to P erform Road Repair Work to Safeguard L ife, Health and P roperty F ollowing a Water M ain Rupture; Authorizing the E xpenditures of Public M oney to Safeguard L ife, Health and P roperty; and P roviding an E ffective Date. B.M ayor's Office: Annual Department Report C.Public Works: I P D E S P rograms Update D.Council: Election P rocess F ollowup E .Council: Commission and Board Updates F.M ayor's Office: City's Position on P roposed L egislation G.Citywide S trategic Plan Update Continued to M arch 20, 2018 Item 9:Future M eeting Topics Adjourned at 6:20pm Meridian City Council Workshop March 13, 2018. A workshop meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday, 2018, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Joe Borton, Genesis Milam, Luke Cavener, Ty Palmer, Anne Little Roberts and Treg Bernt. Others Present: Ted Baird, C.Jay Coles, Warren Stewart, Caleb Hood, Berle Stokes, Charlie Butterfield, Dale Bolthouse, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Treg Bernt __X___Genesis Milam __X__ Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: Okay. I would like to call this meeting to order. First I would like to welcome all of you for joining us here at City Council meeting. We love to have our public join us. For the record it is Tuesday, March 13th. It's a few minutes after 3:00. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Adoption of Agenda De Weerd: Item No. 3 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I'm going to make one slight adjustment on item -- under Item A, Item C we are going to move to a new H. It's kind of reordering things a little bit. We will see how things go and we stay on pace to get through all of them . With that amendment I would move that we adopt agenda. Cavener: Second. Meridian City Council Meeting Agenda March 27, 2018 – Page 6 of 493 Meridian City Council Workshop March 13, 2018 Page 2 of 62 De Weerd: Have a motion and a second to adopt the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 4: Proclamations A. Proclamation for MS Awareness Week De Weerd: And I'm going to move down to the podium. Okay. I'm going to ask Carla if you and your group would come and join me at the podium for the reading of this proclamation. So, the Treasure Valley MS Walk has traditionally been in Boise and this year it's been moved to Meridian. So, it's going to be held at Julius M. Kleiner Park on April 14th. So, I have been asked to make up a proclamation and I thank you all for joining us. And, then, I'm going to ask you all to say a few words -- or whoever would like to say a few words, just a little bit about the walk, inform us all what's going on and whatever other details that you would like. Whereas multiple sclerosis, MS, is a neurological disease of the central nervous system affecting 2.3 million people worldwide and the National Multiple Sclerosis Society has been committed for more than 70 years to a world free of MS, heightening public knowledge about and insight into the disease and whereas in Idaho more than 4,400 people are living with MS and that the disease generally strikes people in the prim e of life between 20 and 50 years of age and whereas the cause and course of MS remain unknown and no cure currently exists, even though more than 974 million dollars in groundbreaking research has occurred for pursuing prevention, treatments, and a cure and whereas the Treasure Valley MS Walk brings together the community and raises funds to change the world for everyone affected by multiple sclerosis and this year's walk will be held in Meridian's Julius M. Kleiner Memorial Park on April 14th, 2018, and whereas stopping MS in its tracks, restoring what has been lost and ending MS forever is the mission of the National Multiple Sclerosis Society and one that all Americans and Idahoans should support, therefore, I, Mayor Tammy de Weerd, do hereby proclaim March 11th through the 17th as MS Awareness Week in the City of Meridian and I encourage all community members to become informed and involved in the fight so we can imagine a world without multiple sclerosis and I sign this today and I would present this, Carla, to you and ask you or your group members if you would like to -- Ferguson: Hi. My name is Ashley Ferguson. I, myself, have the disease multiple sclerosis. I was diagnosed in 2009 and I became a member of our society here. With me today are people who have the disease or somebody important to them has the disease and we are also the walk committee. So, this week is MS Awareness Week and as Mayor Tammy mentioned, we are moving the walk from another part of the valley to Meridian and we are very excited about that and it's going to be at Kleiner Park this year. It's going to be on April 14th and the walk registration starts at 9:00. The walk is at 10:00. Last year we walked in the rain around the parking lot, because part of the greenbelt was closed off and we still had almost 1,100 people that showed up in the Meridian City Council Meeting Agenda March 27, 2018 – Page 7 of 493 Meridian City Council Workshop March 13, 2018 Page 3 of 62 rain. So, this year we have a lot bigger goal. We would like to see over 1,200 people, but we would really like to see 1,500 people and our goal is to raise 125,000 dollars and we are over our target right now to do that. So, we are pretty excited about that. As of this week -- there is about five weeks left. If you would like to join us we would be glad to have any of you and we are really excited to bring it over to Meridian and be more inclusive to the whole valley and the beautiful facility there. De Weerd: Thank you. Ferguson: Thank you very much. Doug: This nice young lady that was just speaking, her company, the Griddle Restaurant, is one of the top sponsors -- is the corporate sponsor for the whole walk. So, her sponsorship in this means a lot to all of us her being the corporate sponsor for this. So, everybody go to the Griddle Restaurant all the time and eat, because -- because she is our sponsor and I really appreciate it and thank you for doing this. And our sponsorships -- one of our biggest sponsors is a member of your group. Genesis and I go back a long ways, so she is one of my all-time sponsors. De Weerd: And you do not have to stay, so -- we appreciate you being here though. I thought I better clarify that. Item 5: Consent Agenda A. Decatur Estates Subdivision No. 3 Pedestrian Pathway Easement B. Shallow Creek Subdivision Pedestrian Pathway Easement C. Acceptance Agreement for Heroes Park Public Art Project D. Findings of Fact, Conclusions of Law for Linder Mixed Use (H2017-0095) by Trevor Gasser, Located at 5960 N. Linder Road E. Resolution No. 18-2062: A Resolution (Kobe/Cope H-2017- 0157) For the Amendment of the Future Land Use Map of the 2002 Comprehensive Plan for approximately 10.12 acres of land from General Commercial (C-G) to Light Industrial (I-L). Said land is known as Kobe/Cope and is generally located on the northeast corner of N. Locust Grove and E. Franklin Road, in the SW ¼ of Section 08, Township 3 North, Range 1 East, Meridian, Idaho, Ada County. Meridian City Council Meeting Agenda March 27, 2018 – Page 8 of 493 Meridian City Council Workshop March 13, 2018 Page 4 of 62 Meridian City Council Meeting Agenda March 27, 2018 – Page 9 of 493 Meridian City Council Workshop March 13, 2018 Page 5 of 62 F. Approval of a Sole Source Purchase for Hach Flow Meters Equipment and Service Parts. Goble Sampson Associates, Inc. is the only authorized distributor for Hach Flow Meter equipment in Southern Idaho. G. AP Invoices for Payment 3/14/18 - $2,061,020.40 De Weerd: Item 5 is our Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move that we approve the Consent Agenda as published and for the Mayor to sign and the Clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. If there is not discussion, Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Item 6: Items Moved From the Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 7: Community Items/Presentations A. Valley Regional Transit Presentation about Valley Connect 2.0 De Weerd: Item 7 under Community Presentation, we will kick it off with 7-A with the Valley Regional Transit presentation. Good afternoon. Hunt: Good afternoon. De Weerd: Thanks for joining us. Hunt: Madam Mayor, Members of the Council. My name is Stephen Hunt and I am a fiscal planner at Valley Regional Transit and I'm very happy to be here to talk to you about Valley Connect today. So, the purpose of today's presentation is to talk about Meridian City Council Meeting Agenda March 27, 2018 – Page 10 of 493 Meridian City Council Workshop March 13, 2018 Page 6 of 62 how Valley Connect can improve or enhance the -- and support economic activity occurring in the City of Meridian and throughout the Treasure Valley and, then, hopefully, we will have a chance to answer any questions or to discuss that after the presentation. But to begin, when we talk about economic development, one of the analogies that I find most app is to talk about fire ; right? So, an economy -- just as a -- so, a fire burns hot when oxygen is able to be delivered to the fire and exhaust is being able to take away and similarly with -- with an economy, the easier you have the flow of goods and people, the more effectively your economy can -- can burn or can work and that's really the focus of why we are talking about public transit and its role on the economy in the Treasure Valley and in Meridian specifically, because there are two specific ways that I wanted to mention that transit really helps ease the friction that occurs between the movement of goods and people and the first of that is that it's an efficient use of space. When we look at the amount of -- the amount of space that it takes to move 40 people in individual automobiles, that's about 19 vehicles that it would require, as opposed to a single -- a single bus. So, 280 feet of right of way versus 40 feet of right of way. It also means that you're able to -- to not just the roadway space and we are talking about, but also where those cars go when they are not being driven. In other words, the amount of -- the amount of space that the city and the public entities need to dedicate to parking changes dramatically when you are able to increase the number of people who are moving in -- in transit, which means you're able to bring, again, more -- more land and more resources into productive use in the region . The other reason that transit has a really powe rful impact on the potential economic growth of a region -- of a community is that it can lower the cost of transportation . So, when we look at the amount of money that we spend on getting -- moving people around today, if you look at just the cost for -- for gas and maintenance of private ly owned vehicles today, we estimate that's about one and a half billion dollars a year that we spend -- that the residents of the Treasury Valley spend on -- on getting themselves where they want to be. When we compare that to the amount of money that's spent on public transit operations it's about 15 million and so what -- what that shows to me is -- it's two things. One, when we ask people -- because one of the questions we get about public transit, particularly in the Treasure Valley, is why aren't we seeing full buses and why -- why -- if it's such a good use of resources, why isn't it overflowing and one of the reasons for that is because when we look at the -- the amount of places that we can connect to in transit versus what you can get to in a car it's dramatically different and this -- this slide helps to illustrate that. When we say go out and use public transit today what we are asking people to do is step out of this world of one and a half billion dollars of freedom and into a world of 15 million dollars' worth of freedom and they end up -- customers feel that in terms of when the bus starts running in the morning, when it quits running at night. The fact that it doesn't run on weekends, the frequency that the buses come, all of those things have to do with how -- how much we invest in -- in the service itself. The frequency of transit operations. And so the other thing that this slide illustrates to me is the amount of money that people are willing to spend on getting themselves around and it's substantial and when we think about what we are trying to do with Valley connect is really say if we as a region -- what can we do to lower the amount of money that -- that we all spend on public transit -- not on public transportation -- on transportation and if we are able to -- to use that in a more efficient way, can we connect more people to Meridian City Council Meeting Agenda March 27, 2018 – Page 11 of 493 Meridian City Council Workshop March 13, 2018 Page 7 of 62 more places at a lower cost and out of pocket, as well as in terms of the amount of space that we dedicate to transportation issues, because we know that when people are able to rely on transit, as opposed to their own private vehicle for most of the travel , households can save up to eight to nine thousand dollars a year by not having to own and maintain another vehicle. So, that's money that can be used for other purposes and money that can be used to go to school or to help enhance , again, the local economy. So, how is Valley Connect proposing to do anything about that? The plan is based on -- is based on Communities In Motion, which is the regional transportation and land use plan and in that plan they have identified about 300,000 hours -- a 300,000 hour gap, which means we would need to qua druple our service that we have today in order to meet the demands that are existing today and so that's how we sized this program. So, we would quadruple the amount of service in the Treasury Valley, which would allow us to provide service every 15 minutes or better on major corridors across the valley, that's creating nine -- nine frequent routes and that really changes the way people think about what transit can do for them, because no longer do they have to wait on the sidewalk for an hour for the next trip, but they are able to -- or plan that trip so that they say, well, I need to leave right now or else I'm going to be two hours late for my meeting, those types of things are real and -- and when we are able to provide higher frequency of service it changes the frequency with which people will choose to take transit. We also will be -- we are also proposing to make investments in the roadway to help make transit move easier through traffic , so we know that -- that congestion exists today and if we can get transit to move faster through existing traffic, then, that -- that does two things, it makes transit more attractive, it also makes better use of that existing roadway, because we are able to move more people through a congested space. The other thing, in addition to frequency, that we will be increasing -- we hear all the time from our customers that we need service that runs nights and weekends and so Valley Connect would -- would improve the amount of service that's available in the evening, as well as on weekends. The result of all that is that we have - - we set ourselves a target of increasing ridership by 800 percent with this investment in service and that's a substantial target, but it's based on quadrupling the amount of service that we are providing, at the same time doubling the productivity of our service and that -- that's perfectly doable when we look at what our peers produce in terms of boardings per hour and so we would go from where we are today, which is about 12 boardings per hour to over 20 boardings per hour and, again, that's achievable because there is a big difference between the attractiveness of buses that comes once an hour and a bus that comes every 30 minutes or every 15 minutes or better and that's how we are able to achieve that -- that kind of efficiency. In addition to investments in -- in traditional fixed routes, Valley Connect looks at what opportunities are there to leverage enhancements and technology. So, what -- what can we do to build Lift and Uber and the number and automation to make sure that we are building a transit network that is for the 21st century. So, as mentioned, what I wanted to focus on today is really how does Valley Connect help grow the economy, how does it support the communities that we serve and it starts in large part with what that -- what that transportation network looks like. So, I mentioned that we would be making investments in over a hundred miles of roadway and if you look at this map, those -- those hundred miles of roadway are along these premium corridors that were identified by Valley Connect 2.0 and you Meridian City Council Meeting Agenda March 27, 2018 – Page 12 of 493 Meridian City Council Workshop March 13, 2018 Page 8 of 62 will -- you will notice that virtually all of the -- many of the east-west primary corridors between Boise-Meridian would be targeted for that premium level of service. So, Chinden, Fairview, Overland, as well as frequent service on Emerald into Meridian making connections at -- both in downtown and at The Village. Also making connections up and down Overland by Silverstone, by Mountain View High School and just off the map is where the Ten Mile Crossing is as well and so all of those places becoming more accessible with -- with transit. In addition to those premium and frequent services, we would be making investments in -- in secondary services, services that come every 30 minutes, pushing out into other parts of the region, so you can see a large part of north Meridian gets covered. Also trying to extend service down into Kuna and out to Eagle, making a connection between Meridian and Nampa via Cherry Lane and -- and Franklin, again, expanding the reach of what people are able to access on transit. But the sum of all those investments, whether they are the capital investments to help make transit move faster or the service investments to connect the region, it's really how far -- or how much are we able to connect people to the destinations they are trying to go. How much are we expanding people's freedom , in other words, by transit. So, when we look at today some -- let me take one step back real quick. One of the things -- one of the realities of the transit service we have today is that we haven't been able to keep up with development. As you know -- or looking at this map you will see the yellow lines there, they don't make it very far west, but there has been a whole lot of development that's happened in West Boise and in Meridian, but our transit network has not -- has not responded, has not been able to respond to that development in any -- in any kind of real way and so when we look at an important location, such as The Village, there -- there is no transit opportunity at that location . In Valley Connect, however, we would be expanding the reach of transit to the central part of the valley , making Meridian much more the center of the Treasure Valley as it is geographically. So, would also be in transit and you will notice -- you have -- so, again, this map is showing how far you can make it in 15, 30, 45 and 60 minutes on transit and walking at 7:00 a.m. if we were to start at The Village with the growth network in mind and so it really becomes accessible again on all your major east-west connections, whether that's Ustick or Fairview, Franklin, Overland, you have connections down on the freeway. Downtown Boise becomes accessible, as does -- as does the airport. You also will have connections out to CWI in Nampa. Better connections up and down Eagle Road out to Eagle itself and Linder and just off the map you -- there is also connections out to Micron. So, many of the locations that we hear about people asking for, so why don't we have service that does this or that. Why can't I take a bus to the airport? Don't you guys know that there is a lot of people that work out at Micron and, of course, those are things that we know and we are trying to be able to accommodate with -- with the growing transit network and what we are planning for in -- in Valley Connect. So, when we look at how well that network would connect to jobs , this is information from the census. It's LEHD data, which stands for something that I can't remember. Longitudinal something household data something something. But the point is it's identifying where people work and where they live and if we look at the locations that -- where people are going in these so they can see the yellow highlighted census tracks, people who live in those locations, where do they work and what's the density of those locations and so typical places pop up. You can see downtown Boise is there. We also Meridian City Council Meeting Agenda March 27, 2018 – Page 13 of 493 Meridian City Council Workshop March 13, 2018 Page 9 of 62 see Micron out on the far -- to the far southeast, but you also notice that there is -- so, I want you to compare the map that we just looked at , how far can you get to -- The Village is in downtown Meridian. I get that. But how far can you get from Meridian to certain places in time, compared to where people are trying to get in those jobs and locations. You will notice you have -- Fairview shows certainly -- Fairview as a corridor - - is obvious there you have got locations around the mall, you have got locations around -- oh, gosh -- Cole and Overland, as well as south -- you can see -- you can see Overland going all the way from Cole out -- out towards Meridian is a popular destination and when we look at the amount -- here is some other interesting facts when you think about the -- the amount of mobility or traffic that happens in and around Meridian. There is about 300 -- not 300 -- 30,000 people that live in Meridian and are working outside of Meridian and about 30,000 people who live outside of Meridian and are working in Meridian. So, it's a very balanced kind of flow of people in and out and, then, there is about 8,000 people that both work and live within -- within these -- when I say Meridian what I'm talking about are these census tracts, which I know it doesn't exactly mirror the city's boundaries, but the point is we have a lot of people moving both into Meridian, out of Meridian and within Meridian and approximately 70 percent of those trips are less than ten miles. In other words, they are the kinds of trips that we could pick up on the -- the type of network that -- where we are developing strong east- west connections on all of our major arterials, as well as connections out to the airport and -- I'm sorry -- on the freeway into downtown Boise at the airport and Micron. So, in addition to the -- the fixed route connections we -- Valley Connect would also be building on the community transportation options that we have been able to develop in Meridian specifically. So, we would be looking to grow the -- the Harvest Transit work and the other community transportation options that have been successful here to make sure that people are able to ride between the lines, make those first and last mile connections. We also will be looking for other types of innovative approaches to that. That's where I mentioned Lift and Uber to be able to make some of those connections to ensure that people are able to, again, extend the reach of transit. So, just really quick I want to talk about where we are in the process. So, we presented this draft plan to the VRT board in January and they approved it for public comments, so we have been out in the public since -- since the start of February. We have received about 1,200 comments so far. That survey -- that comment period extends through the end of -- sorry. The 15th of March. So, that's Thursday. And a couple of things that we have heard and, then, we will take the comments that we have heard from that survey, make changes -- changes to the draft plan and we expect to present the -- the changes to the plan to the board in April. I want to just mention a couple of things that we have been able to glean from that survey so far. So, I mentioned there are 1,200 comments across the valley that -- that we have heard from. About ten percent of those are from the City of Meridian, but 32 percent -- about a third of all of the people who filled out a survey commented that Meridian is a place that needs to be connected with transit today and so there is -- in other words, there is lots of people who are outside the City of Meridian who must be saying Meridian is a destination that we are trying to get to and so that's an important thing for -- for us to be thinking about as a regional transit provider about how do we connect not just within our community, but how do we connect our community to the other locations that are t rying to get to us. The Village specifically Meridian City Council Meeting Agenda March 27, 2018 – Page 14 of 493 Meridian City Council Workshop March 13, 2018 Page 10 of 62 was identified by 17 percent of the survey -- of the people who filled out the survey as a location that needs to be connected with -- with transit and so we are encouraged by the interest that the public is showing in -- in transit generally and in the opportunities that there are for Meridian specifically to -- to really change that, because as you know the only transit service that exists today in Meridian, outside of Harvest Transit, are the connections that are kind of along the I-84 corridor, Route 42 that comes in and along Overland and so we are excited about the opportunity to exte nd transit into -- into Meridian in a real way. So, our next steps, as I mentioned, will be taking the draft plan to -- I'm sorry, the final plan with the comments included to our board in April and, then, from there we wanted to -- we will be coming back to each of our stakeholders and -- and cities to talk about what does the plan mean for you and what are some options that we can talk about in terms of what are the priorities that the city has for growing transit within the -- within their cities. How can we begin developing partnerships with -- private business owners about the value that transit brings to those locations. So, one of the things that we have been doing with Middleton and Star and Eagle is talking about how we serve the Highway 44 corridor and it turns out that today we have service that just runs down Highway 44, it's called Route 44, and it goes into downtown Boise and it turns out that a lot of the people who are living in Middleton and Star and parts of Eagle, yes, there is a -- downtown is a popular destination, but so is Meridian and so we have been looking at options that actually would take that service from Eagle, up Eagle Road, make connections to the -- not just The Village itself, but all of the things that are around The Village, Scentsy and Blue Cross of Idaho and so the next steps with those types of conversations is what is the value of that transit service to those -- to those entities and how can we start talking to them about the importance of helping their employees get to and from work and bringing people -- attracting people to -- to those destinations. So, we look forward to continuing those conversations with our stakeholders and that is what I have to share with you today. So, I appreciate the time and would stand for any questions. De Weerd: Thank you, Stephen. Council, questions? Mr. Palmer. Palmer: Madam Mayor. Thanks for the presentation. A few questions for you. How much do you anticipate full build out of your plan to cost? A second question is where do you intend to find that money. And the third question is -- when I was on the board about a year and a half ago I believe that our -- per ride it cost about seven dollars of taxpayer money to subsidize each ride on top of the fare that was charge d. With the 800 percent increase in ridership, you know, at full build out with -- with the cost of whatever that might be, how much do you anticipate that subsidy per ride to have gone up or down? Hunt: So, the -- I will take -- I will try and take those in order. The first question was what -- what's the cost of it and so we -- in quadrupling the amount of service that we would be providing, we would be quadrupling our operating budget. So, from ten to 40 million or so a year in transit operations, which, incidentally, when we look at the amount of money that we spend on student transportation in Ada and Canyon county for public and private -- public and charter schools, that -- that's about 35 million dollars Meridian City Council Meeting Agenda March 27, 2018 – Page 15 of 493 Meridian City Council Workshop March 13, 2018 Page 11 of 62 a year that we spend on getting -- just on the yellow school buses for just that segment of the population for nine months of the year, which doesn't say anything about the fact that 40 million is definitely still a significant increase over where we are today. The capital cost for the growth network is about -- is about 200 million and those, obviously -- they are not -- those are annual costs, so the difference between operating costs and capital costs, which I'm sure you all appreciate. So, we would be looking at ways of raising those moneys that wouldn't have to be done all at once necessarily, but what's not included in Valley Connect is a specific funding plan, as you mentioned, because there is -- we -- as an aspirational plan we don't have a specific plan to get the money . We are seeing this in terms of phases and we need to be able to say what's important to the community, how -- how much does it cost and, then, come back with a question about how do we -- how do we organize ourselves to fund that . I'm sure you're aware of all the past efforts that have gone into -- into place to try and fund transit at different levels. There aren't a whole lot of new ideas in terms -- in terms of that, other than we are interested in being able to identify specific projects that are -- that are of interest to both the community at a public level, as well as a private level, and try and find ways of raising that money via the means that we have available to ourselves and so we also realize that that -- that means we are not going to just ask the cities to find this in their budget, because it's not there; right? We know that this is -- the kind of money that we are talking about are not -- are not things that we will just be able to find in the budget. So, it would be a concerted effort to raise revenue. But we -- we don't have a specific plan for that yet. But that will be a large part of what the VRT board begins to look at in the coming year. Your other question was about subsidy per rider and so one of the things that's really interesting about transit is when you're able to get higher performing services -- so, when we talk about doubling -- doubling the productivity of services you would be having your subsidy per rider if you make no changes to -- to the fare collection and so we would be looking at what can we do to increase our fare revenue, as well as doubling the productivity of our -- of our service. So, we don't have a specific forecast of what the subsidy per rider would be, but given the -- the outcome -- if we are able to hit that target of quadrupling -- sorry -- eight times in our ridership, while only quadrupling the amount of service we are providing, then, the result is we would be reducing the amount of subsidy per rider. De Weerd: Okay. Any other questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Stephen, I'm so glad you're here. You're like an encyclopedia when it comes to transportation knowledge. I saw yesterday that the -- the city of Arlington is abandoning public transit in favor of on demand buses and I guess has there -- has there been any thought -- there is a lot of talk in -- in the 2.0 plan about on demand, but is there any thought or discussion about a public transit system that is without buses in our future and, if so, how does that impact a lot of the discussion that's happening right now with VRT? Meridian City Council Meeting Agenda March 27, 2018 – Page 16 of 493 Meridian City Council Workshop March 13, 2018 Page 12 of 62 Hunt: So, the thing to remember about what public transit is doing, it's -- at its core -- I will go back to this initial slide. At its core what it's about is about getting many people to share a common resource, which is a vehicle and so whenever we pursue an option that reduces the number of people in a -- in a single vehicle, which any kind of on demand service you do really well if you get three to four rides per hour, because if you're thinking about it, the time that it takes me to go and pick up an individual, take them somewhere, and drop them off , go pick up somebody else, take them somewhere and drop them off, you just don't have the ability to get the -- the productivity that you can have in a fixed route service, because you're not asking people necessarily to walk out to the sidewalk, you're not asking -- you're not congregating the population in a way that allows you to move them as efficiently as a larger vehicle does . Having said that, there are lots of opportunities that we are pursuing at VRT to become more efficient at that low end of -- of the productivity scale. So, where we are not -- where we are not providing five, six rides an hour, we should be looking at how can we do that more effectively and providing on demand type services. The example that you provided with Arlington, just -- just to put it in scale, they -- they said that they replaced their buses and -- with the all call, which is similar to our Lift or Uber, for all intents and purposes and they had 5,000 boardings a month. We have 100,000 boardings a month at VRT and we are not at all, you know, the cream of the crop when it comes to transit productivity. So, the issue is one of scale and so whenever we look at -- at these types of services that are -- that are on demand, we need to be careful about thinking how can we really -- how can we make sure that we are leveraging public transit to the greatest extent possible. Cavener: Madam Mayor, just one question. You talked about the survey results, which I'm excited to see and I just -- I'm curious, are you planning to share the survey result data with all the municipalities that are in the valley, so we can see what our citizens are saying about public transit and what others are saying about the transit in our community? Hunt: Yes. Yes. And, in fact, that's one of the things that we have been -- we have become more aware of is that we hear from the riders about the things that are important to them and oftentimes that information kind of stalls with us , because -- because we are the transit provider we need to do a much better job in becoming kind of the pass-through of information, so that the jurisdictions that we serve have a better idea of what people are saying about transit in their communities , because I feel like we have not always done the best job of ensuring that that -- that that information gets to the end of the row, so to speak, and you all hear about the importance of transit. Cavener: Thank you. De Weerd: Mr. Bernt. Bernt: Thank you for your presentation. So, what -- you mentioned in your presentation that you guys were going to -- you spoke about different -- or that you were going to Meridian City Council Meeting Agenda March 27, 2018 – Page 17 of 493 Meridian City Council Workshop March 13, 2018 Page 13 of 62 make some improvements or you're planning on doing some improvements to our roadways, you know, specific priority roadways. What type of improvements would you be doing? Hunt: So, it would be -- the types of improvements we have been working on with ACHD on the State Street corridor -- so, where they have been putting in transit signal priority, which allows buses to -- to move through an intersection faster, would be the types of things we would be looking at. We would also be looking at potentially doing things to make it easier for -- to reduce the friction of a bus stopping and picking people up and getting back in traffic. So, that might include things like -- excuse me -- having -- they are called bulbs, where the bus would actually stop in lan e, which makes it easier for the bus to -- to load people and move on. So, those would be the types of things that we would be talking about. At the far end of the scale would be things like bus only lanes, which there are a number of hurdles that we have to go over before we would be doing things like that, but there -- that's -- in terms of the spectrum of -- of priority that you might make in a roadway, everything from transit single priority, Queue jump, which is all things that are targeted to getting buses through intersections faster, to transit only lanes would be -- or HOV lanes would be at the other end of the scale. Bernt: I'm a big believer in this. I think that as we grow as a community I think the different types of transportation methods are important, not -- not just for those who don't have vehicles. Hunt: Right. Bernt: I did -- for example, my father-in-law, who lives in south Salt Lake in a city called Riverton and every day -- and this is pretty far south, almost to Draper, but on the other side of the freeway. He works right next to the University of Utah and he -- and he hops on their transit system, their light rail, and goes to work every day and comes back home and it's full and he has multiple vehicles and is very capable of driving to work every day, but chooses to do so, because -- because of the convenience and because of, you know, the amount of money that he's saving and so I think it's just almost , you know, more community outreach, continuing this discussion and helping people understand and changing their mind set, you know, on Friday Night going to The Village or -- and going downtown for a ball game, instead of jumping in your own car, take the bus. Not because I don't have a car, but because in some cases I think it's the right thing to do, you know, to get vehicles off the road, especially with the type of congestion that we are facing today. So, thank you for your presentation and good luck and anything I can do let me know. Hunt: Thank you very much. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council Meeting Agenda March 27, 2018 – Page 18 of 493 Meridian City Council Workshop March 13, 2018 Page 14 of 62 Cavener: Just another couple questions for you. And I don't mean to put you on the spot, but talk to me and talk to Council a little bit about the thought process behind the goals that are annotated on this postcard. And the reason why I ask is that while I think better use of our limited roadway is important, I think you ask most people they would believe that their neighbors should take the bus and not drive on the freeway. I think when you look at the cost savings that is annotated there as well, those aren't real dollars that most people take into account. It's the most like with -- with a bond and it gets added to your house paymen t and you don't think about the dollars that you're spending every month or every year to contribute to that . It's not real dollars and I'm just curious about -- and I would take into account where the goals came from, because, quite frankly, I think that we are missing goals and how are we making it, I don't know, better or more convenient for our citizens. You know, why -- and to Mr. Bernt's point, his father-in-law probably takes the light rail because it saves him time on his commute . It helps -- it's a benefit and, sure, it's less cars on the roadway, but that's not the reason why he chooses it and, yes, it maybe saves some money, but that's not why he chooses it. So, can you just share with us where the goal process is, because I think that's a critical piece that's missing and you see it addressed somewhat in the plan, but I just -- I don't see it as being an overall major goal of -- under this new approach with VRT. Hunt: Thanks. So, there are a couple of different ways that we have tried to approach and communicate the message to -- to bodies such as councils that we tend to focus most -- city councils we tend to focus a lot on. Kind of a public benefit. And the planning connection between transit and economic development, for example. That's not really what -- what most residents are going to get super excited about and so what -- what drove kind of the development of these goals and the purpose of the plan is better communicated I think with the title of the plan, which is the freedom to move and connecting more people more places more often . And so, really, what we are -- so, coming back to the comments that you made about your father in Salt Lake, the -- the premise is relatively simple. It's if we can connect more people to more places more often, then, the choice to make transit is easy. You don't have to do a whole lot of arm twisting to get somebody to choose to take transit, because the ways that we experience the frustrations of our existing kind of transportation paradigm is that as I -- as I grow up, if I get a job, I get a car to go to my job. My spouse, she has a job, she has a car to go to her job. We have kids, they have activities after school, I need to take them to their activities after school. They go to high school. They get a car so they can go to high school. I want to go see a game, I can take my car to that; right? So, every single trip -- every single thing that I try to do requires me to use a car to do that ; right? And that requires my time in terms of just driving -- driving requires my money in terms of gas. It requires -- so -- and in that time question, it's not just the time that I am driving -- it's not just the time that I'm in transit, it's the time that I can be doing other things, even while I'm in transit; right? And so transit in the sense of in motion, not necessarily in transit, because if you were in transit, then, you could be doing other things than -- than focusing on -- on the roadway and so those are an end. Then, as my parents age and no longer can drive, it's either myself, who has got to figure out how to get them where they need to go, the church community that I'm part of, make sure that they have opportunities to get to the doctor. So, all of those are -- they are stresses that we face Meridian City Council Meeting Agenda March 27, 2018 – Page 19 of 493 Meridian City Council Workshop March 13, 2018 Page 15 of 62 with a scenario that doesn't provide transportation options and so when we provide more -- when we come back to this concept of all we are trying to do is grow this from what can I get to our transit right now to many more places, the choice is -- the choice becomes relatively easy. Certainly there is a lot we can do in terms of helping -- helping people see the value of transit, do much more marketing, but when it comes down to what's going to make somebody chose to do it is the fact that it's convenient and it helps them live their lives in a way that -- that is what they want to do. So, whether that's getting to school or whether that's getting to work or to see their -- their family, that's the core of what we are trying to do with this plan and this is the best way that we have come across to illustrate that. The -- the goals, though, end up manifesting themselves in these weird things, like average number of jobs you can access in 30 minutes; right? And nobody -- nobody here cares about that, they just want to know can I get to my job; right? And so the way we look at measuring that is simply more is better and if we can get more people more places more often, then, that's what we will do. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Thank you for the presentation. It was very engaging and I appreciate the information. My questions are more logistical and I -- I have never really lived anywhere where there was public transit, so forgive me if I show my ignorance, but in a suburban layout, the way we are for the most part, if I want to go from my house to The Village and drive to Fairview and wait for a bus, it would be easier to drive to The Village, first of all, and if we -- everybody wants to ride the bus to Micron say, because that would be a safe -- a time saver, where do they park? Because -- because we are all several miles away, riding a bike isn't really realistic, especially in the winter, so they are going to have to get in a car and they are going to have to put the car somewhere. So, how does that work? Hunt: So, part of what Valley Connect is proposing to do is build larger park and rides and have those be one of the assets that helps people use the transit services to connect to more distant locations. But there -- there also will be a focus on bicycle and pedestrian improvements to make it easier for people to walk to and from their house to -- to the bus stop. But it does come down to helping extend the reach of that network to -- to more households, so that -- so that you -- to the extent that you can limit the -- the requirement of driving a car to the bus stop itself ; right? Because by far the most efficient way of getting transit to serve more people is by getting people to walk to the bus stop. So, that is part of what we will be doing both in terms of -- so, when development plans go to the COMPASS and VRT looks at them as well, we are always looking for how can we make pathways from this development out of the roadway to make it easier for people to get to the bus stop and those are really important things that we do over time to try and make sure that that infrastructure is in place . But other than that, than, yes, you would be defaulting to park and rides, which we need to be thinking about in -- if they are going to be a significant part of the network we need to think about them in greater -- with greater emphasis than we have in the past. A 100 stall park and Meridian City Council Meeting Agenda March 27, 2018 – Page 20 of 493 Meridian City Council Workshop March 13, 2018 Page 16 of 62 -- parking garage -- or parking facility, park and ride, is like 120 people; right? So, that's no -- that's not a huge dent in the amount of traffic that's going up and down I-84, for example. So, we should be thinking in terms of several thousand stall -- a thousand or two thousand stall parking garage. So, that's a significant thing; right? That's not something that we are just going to shoe in somewhere -- shoehorn into -- into someplace. So, those are the types of conversations that we will be looking at as we think about growing the transit network. But most importantly I think is ensuring that we have options that allow people to walk and bike to transit and , then, looking at ways to leverage existing -- or an upcoming technology to make those first and last mile connections in ways that we -- that we don't right now. B. Idaho Transportation Department Update on Upcoming SH-69 (Meridian Road) Project De Weerd: Okay. Anything further from Council? Thank you, Stephen, for the information. Okay. Our next item -- I will turn this over to Caleb. Hood: Madam Mayor, Members of the Council, I am actually just going to stall while I pull up a presentation that Erica Bowen with ITD is actually going to follow up with you. ITD was here about a month ago and laid out some -- an initial plan for some improvements on State Highway 69, including some access management near the intersection of Overland Road and she's here to follow on some of the concerns that were brought up in that previous meeting. De Weerd: Thank you. Thank you for joining us. Bowen: Thank you, Madam Mayor, Members of the Council, as Caleb said, I'm Erica Bowen. I'm with the Idaho Transportation Department. I am District Three's traffic engineer. Last month ITD presented the improvements associated with the State Highway 69, Kuna to Meridian, project to you and you did have some questions about traffic and safety and so that's what the presentation here day is just to address those questions that you had. So, just to remind you, you asked two very specific questions. The first one being are there currently south bound left turn crashes into the business access that will be affected by the median barrier down Meridian Road. The second one is how does the median barrier improve safety and is their crash data to support this. And so the access in question is on the east side of Meridian Road. I don't know -- it's right in this area here. So, first, what I really want to discuss is to let you know that ITD did not decide to install a median barrier based on the existing crash statistics . It was a decision that we made for the future safety and mobility of motorists traveling in both the north and southbound direction on Meridian Road. So, you want to know how many crashes have we had here now? In the last five years only three. Only three southbound left turn crashes into this business. That's amazing. That is a really good number. What that's telling us is the configuration of the intersection as it exists today is functioning very successfully and so to go into details of why it's functioning successfully, I just want to describe it a little bit and the image on the right side is northbound. On the left side of the screen is your -- is your southbound. The image got Meridian City Council Meeting Agenda March 27, 2018 – Page 21 of 493 Meridian City Council Workshop March 13, 2018 Page 17 of 62 rotated. So, as you are traveling southbound on Meridian Road today you have a center turn lane and this is your center refuge. So, as a vehicle trying to get into those businesses you're going to pull into the center and you're go ing to sit there and you're going to wait and you're going to find that appropriate gap that you're not going to experience a crash or anything like that. So, while you're sitting there in this refuge you have currently three lanes of traffic -- three conflict points that you need to be observing. It's two through lanes on northbound Meridian Road and, then, it's the additional right turn only lane going into that business. So, like I said, crashes, three in the last five years. Those are numbers we like to see. So, before going into what does the future configuration look like, I want to talk about the Overland and Meridian intersection itself and the lane changes that are occurring. So, the State Highway 69, Kuna to Meridian, project is improving this intersection by providing three northbound through lanes through the Overland intersection. It will provide for a dedicated right turn lane at Overland and Meridian. That in itself is really critical. If you stand there at the intersection today, you will always notice there is that one person in the right turn lane who is trying to travel northbound and is blocking the flow of traffic and so being able to get a dedicated right turn lane will dramatically increase traffic flow through th is intersection, as well as help with some of -- with reducing some of the rear-end crashes that we are seeing. To be able to get to this type of lane configuration there is not space out there to actually add pavement and so what we had to do is think creatively and innovatively. Currently today there is two northbound left turn lanes. As you will see in this image in the future there will only be one. Today there is about one hundred vehicles turning -- making the left turn -- northbound left turn in the p.m. peak. It's a little bit less than the a.m. peak. One -- one lane of traffic -- or one left turn lane can serve upwards of about 250 left turns an hour. So, we modeled this, we looked at the analysis and said there is a lot of capacity -- excess capacity in the dual lefts. We don't need that. The one left can serve all the traffic needs. And so by taking that second left turn, as well as the -- as well as the center refuge, we are able to now install -- and come this summer the three through lanes and, then, the one dedicated right turn lane. As I said, this new configuration not only improves congestion, it improves the traffic flow. But we are anticipating that it's going to reduce crashes in this as well. I looked at the -- so, ITD analyzes every intersection within the state and , then, particularly within our own district areas and so for District Three this area, Overland and Meridian last year -- well, in 2015 was ranked 30th as high accident locations and so when we look at these intersections in rank and we look at both severity of crashes -- so, was it a fatality, was it a serious injury, was it property damage, as well as the frequency of those crashes. So, in 2015 it ranked 30th. In 2016 it jumped up to ninth. And so there is an enormous amount of rear-ends and side swipes from each approach light. It's not just the northbound light that we are trying to address. But in looking at this new lane configuration, we do anticipate a reduction in the rear end and the side swipe crashes that we are experiencing on these. So, for us, this was a great addition to this project. It's not going to improve all of the congestion in this area . There is some greater needs that we need to look at for the interchange. But this is an interim step that's going to help your community and this intersection. So, that is what we were doing with some of that space. That left turn lane in the center -- center refuge. So, I want to go back and let you see what does the future business access lo ok like with these conditions to Meridian City Council Meeting Agenda March 27, 2018 – Page 22 of 493 Meridian City Council Workshop March 13, 2018 Page 18 of 62 make the improvements at Overland and Meridian. So, you see a median barrier here, but let's imagine there is not a median barrier. So, if you were traveling southbound on Meridian Road and you now wanted to make in the f uture a left into that business access, first of all, there is no center refuge. So, you're going to block traffic behind you in one of the southbound lanes. When you block traffic behind you -- I don't know if you have ever experienced it yourself, because when you make lefts you don't always have the center refuge. You often will start making riskier -- riskier decisions for that turning movement, because you're blocking traffic. The people behind you might be -- be honking as well and so now you're really getting a little bit tenser and you're trying to find a gap so that you can clear yourself out of the roadway. Now, as you're stopping traffic you have to actually observe five different conflict points and so those are indicated by these right -- or these red lines. So, you're at the very start of a taper for the one single left turn lane. You can see that there are three through lanes now headed northbound and in addition, instead of just a dedicated right turn lane, we now have a through lane right turn lane. That in and of itself causes a little bit of additional conflict, because often you don't know if the driver, when they turn on that right turn blinker, do they really anticipate to make the right at the business access or did they just put the blinker on well in advance and they truly mean to make the right at Overland. So, there is a lot of action going on right here . There is a lot of conflicts going on right here. And so, again, like I said, the intersection as it's configured today, very safe, very impressed by that. The intersection, as it will be configured in the future to make Overland and Meridian function better, it's not a safe intersection and so that was our driving factor with this. There is just too many decision points for a driver to make and we would anticipate with this kind of lane configuration, if you don't have the medium barrier there it will increase crashes and that's not something we want to see for your community. So, increased crashes by how much? Because you did ask for crash data. So, the closest example that I was able to come up with is a comparison of Eagle Road and Village Drive. As you know, we have closed off this left in back in 2016. But I wanted to show you the data that was associated with it . So, if you look at this intersection configuration, it's actually safer than the one that we will be striping in coming this summer for Overland and Meridian at that business one. In this configuration you have a southbound left turn lane and it has a refuge for you . You're not stopping traffic in the southbound Eagle Road through traffic. When you're pausing there and trying to assess your gap, you have three northbound through lanes that you have to look for for conflict points and, then, the dedicated right turn lane as well. So, less conflict movements, four as opposed to five. When this intersection was installed and The Village was opened in 2013, we immediately saw some left turn crashes and that's what the chart at the -- at the top shows and these are the total angle crashes, the T-bone crashes. In 2013 it was five and, then, by 2016 it jumped up to 17. You will notice that the injuries also increased as well. I was trying to put a comparison out there, so I took some values for the economic cost of crashes per crash instance and you can see that that value is going up as well . That in 2016 those 17 crashes related to almost two million dollars in expenses incurred by citizens of Idaho due to medical bills or loss of time at work, things of that nature. So, in addition to those total angle crashes, I wanted to document your secondary crashes that you would experience as well. So, when this was opened ITD received an enormous amount of phone calls from Meridian City Council Meeting Agenda March 27, 2018 – Page 23 of 493 Meridian City Council Workshop March 13, 2018 Page 19 of 62 drivers stating they had to slam on their brakes, that the guy shot in front of them making the left-hand turn and they slammed on the brakes and so there was concern for that. So, these rear-end crashes are all those secondary crashes where the first guy did slam on his brakes. Unfortunately, the driver behind him headed northbound wasn't paying attention or didn't have enough space to slam on his bra kes as well and it resulted in rear-end crashes. So, in addition to the 17 total angle crashes that we saw in 2016, there was an extra ten rear-end crashes where the -- the turning vehicle made it through, but resulted in others crashing. So, this is the type of crashes and severity that we would anticipate with this new configuration and so looking at this was really the justification that we saw as a department that we absolutely had to put that median barrier in. So, what does that mean for the businesses? Because we certainly want to make sure that we are not hurting any economic opportunities of themselves to thrive and people have their destinations that they like to get to . So, what does that mean? With the barrier, yes, we do restrict the left-ins for that one business access, but there are other access points and very safe access points for drivers to get to . Caleb handed out this little handout here. This is something that ITD has created as part of a project with our public involvement specialist. They will be going out to all the businesses in the quadrants around this intersection and giving them these brochures to pass out to their customers and these brochures explain why we are doing -- not just the median barrier, but the whole State Highway 69, Kuna to Meridian project. But shows where there are routes for them to get to. So, say you were headed southbound on Meridian Road and, typically, go past Overland and make the left, you have got two other options to look at. One is you make the left on Overland and you safely make the right-in at that first access point to get into those businesses. Otherwise, you head through the intersection of Overland and head all the way down to Calderwood. At Calderwood, at the bottom of this screen, you will note that there is a refuge there for you to pull in , pause, and, then, safely make that left-hand turn onto Calderwood and, then, do a little bit of back tracking on a backage road, but you still have access to those businesses . So, like I said, we have a public involvement specialist and group who is going out to these businesses. We would be happy to provide additional handouts, posters, things of that nature to those businesses, so they can share with their customers. We also have this information on ITD's website, too, under our project, so that individuals know what to anticipate coming up this summer. And, again, what to expect. Construction is currently scheduled for the summer and fall of 2018. We will provide the business owners these handouts, so they can pass out to their customers and , really, we just want to emphasize that the entire project is looking to improve safety and traffic operations on this really busy and growing corridor . The median barrier is just a byproduct of trying to make improvements at Overland and Meridian, so we can improve the safety and congestion there. We might be limiting some of the turning movements from that one business access, but we are certainly not removing any access points and we are trying to be very proactive in drivers knowing how they can get to their favorite destinations on the southeast corner . With that I will stand for any questions if you have them. De Weerd: Thank you, Erica. Meridian City Council Meeting Agenda March 27, 2018 – Page 24 of 493 Meridian City Council Workshop March 13, 2018 Page 20 of 62 Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Not a question, but a comment. After our meeting -- I frequent Red Pavilion and Papa Johns. I know it's hard to believe, given my amazing physique, but I do go there often. Usually I'm coming northbound, though, as I live south of the area here. But the other day I happened to be going there and going southbound, so it's like I'm going to try this. So, I went in through Calderwood and it really was a piece of cake to be able to just come in behind them back in through there and to me this is a different situation than The Village situation. I had a harder time with The Village and look forward hopefully that opening up in a different scenario , but -- but here this -- this was easy and we have -- in this situation we have this amazing piece of infrastructure that is the Meridian overpass that I feel like as we continue to pile people south of Overland Road it's going to be majorly underutilized, because we are squishing traffic into the two lanes when there is three going over. So, I think that right here south of Overland, three lanes to pass for that intersection is necessary and where there is no more room for concrete, the only way this is possible is to do it this way. So, I think it makes sense and really appreciate you coming back and explaining more and especially your outreach with the businesses to be able to provide the materials to help give their customers a heads up and a way to know you can get to us, just go around. De Weerd: Thank you. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. Erica, thank you so much for coming back and I was just curious, I think Brandon was with you last time and I know -- I think he was headed out to some of the businesses the following Thursday and I was just curious if there was any preliminary feedback. And I do appreciate the materials and things and the communication with the businesses. But I was just curious if you had any feedback as of now. Bowen: Madam Mayor, Council Member Little Roberts, I believe that ITD be held off on going to those businesses. I will have to doublecheck with Brandon. I haven't heard any feedback, but I believe that we were waiting for -- to be able to present to yourselves, get any comment or concerns that you had, so that we could incorporate that back into the businesses. We didn't want to preemptively reach out to them. But I certainly can doublecheck and if Brandon has gone out I will be sure to make sure he gets in contact with Caleb, so that can be passed on to the City Council. De Weerd: Thank you. Little Roberts: Follow up? Meridian City Council Meeting Agenda March 27, 2018 – Page 25 of 493 Meridian City Council Workshop March 13, 2018 Page 21 of 62 De Weerd: Uh-huh. Little Roberts: Madam Mayor. I think the sooner the information can get out to the businesses the better off and the more proactive they can be with their customers prior to construction and we will be in summer of '18 before we blink practically. So, I think the more information -- information out sooner will help them be proactive. But thank you. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I guess I'm a little bit confused, because I thought you were coming -- the whole point of you coming back to report to us to be af ter the businesses were spoken to. So, I still would like to hear the feedback from the businesses. That would -- that was the whole point of this follow-up presentation as far as I remember -- and I could be wrong. I could be missing something and I understand looking at this that with this configuration you have to have the median. You can't have people stopping on a highway with moving traffic. So, you would either have to reduce it down to two lanes and , then, a turn lane on each side or -- and, then, a refuge lane in the middle or you have to have the -- the median barrier. I mean there is -- I still think there are two options. I don't know what your traffic flow would be with only two through lanes, but I really wanted to get -- hear the feedback from the businesses in that area. Thank you for your presentation. De Weerd: Mr. Bernt. Bernt: I just have to look at you now. I just look over and you know I want to talk. Perfect. Just a curiosity question. In these scenarios with traffic going southbound wanting to take that left into the businesses, do you guys have problems with U-turns, people just not -- you know, going an extra 50 yards to take that left into that refuge -- you know, did you anticipate U-turns when you -- when you were making the medians in the middle of the road? Bowen: Madam Mayor, Council Member Bernt, we often do anticipate individuals taking U-turns, so it will be signed no U-turns. We have done a turning movement analysis. Except for very small vehicles -- and most Idahoans don't drive very small vehicles -- you're not going to successfully be able to navigate -- Bernt: Okay. Bowen: -- to make a U-turn headed northbound through Overland and Meridian intersection, as well as at Calderwood. I know I have done it myself on Eagle Road trying to make a U-turn where U-turns are permitted. I drive an extended F-350. It's massive. I hit the shoulder and I will never make a U-turn again. So, there might be Meridian City Council Meeting Agenda March 27, 2018 – Page 26 of 493 Meridian City Council Workshop March 13, 2018 Page 22 of 62 some of that when it's initially constructed where an individual might try to attempt a U- turn. I don't think they will do it twice. But we are going to sign it, because we -- we can't validate with analysis -- Bernt: Five signs, like no U-turn, no U-turn -- Bowen: We might have to do something, yes. Bernt: To echo what Council Member Milam had said, you know, we need -- I really would like to know what the feedback is from those businesses . Sooner the better for this body. I would think that most anyone -- there is a lot of people that would agree with that and, you know, listening to what Council Member Palmer had said, you might want to just take him now. He will probably be a strong advocate for it; right? Palmer: Sure. Bernt: He supported talking to the businesses like -- Bowen: Yeah. Madam Mayor, we would be happy to come back next month and give you feedback on the conversations and the concerns that the businesses may have. If Council Member Palmer would like to come with us, we would be more than happy to bring him along as well. You know, having the support of your City Council and seeing how the median barrier is needed to look at overall flow, you know, that's something that we would love to partner with you when we are going out there and talking with them. I know that our public involvement committee is very anxious to speak with them . Like I said, I didn't believe they had gone out this last month . I could be wrong. But we would be more than willing and happy to come back next month and give you feedback on what we have seen. Bernt: Sounds good. Thank you. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I don't want the blame if they don't like it. But I do have a question after the discussion about the U-turn. So, in the drawing it appears that the -- the median barrier stops and there is a break between that and the -- the left turn yellow line. Is it anticipated that left -- that U-turns would be appropriate just past the barrier, but not quite to the Calderwood intersection? The barrier actually goes all the way to Calderwood. Bowen: Madam Mayor. Council Member Palmer. So, the reason that there is a break in the barrier is that we wanted to be able to allow the left-ins -- northbound left-in at Davenport and so that's why we weren't taking it all the way to Calderwood. So, you use some of that center refuge also as a refuge to get into Davenport. We are going to Meridian City Council Meeting Agenda March 27, 2018 – Page 27 of 493 Meridian City Council Workshop March 13, 2018 Page 23 of 62 have to look at how would you appropriately sign, because there is not a medium barrier to put up that sign right there at Calderwood. But it still is very similar to the same configuration at Overland and Meridian Road where it would be difficult for most vehicles to make the U-turn. So, that's -- it's something that we are looking at internally of how to -- how to sign that one. De Weerd: Okay. Any other questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Not so much a question, just more of a comment. I think you -- you have heard from a couple Council Members about our desire to hear from the business community. If your team has already went out and can compile some analysis for us, to save you having to come back a third time, to me I think -- I don't want to speak for the rest of the Council, but that would seem more appropriate. If they haven't that's, obviously, I think -- at least this Council was led to believe that's what was going to happen and so being able to hear from whoever on your public information team as to what occurred from that. You're not really seeking any feedback from Council, this is more of an FYI and so there is not much action. If the whole business community is opposed to where it's not going to really change anything -- but I think at least for us to be able to be aware of what was discussed with them would be beneficial . Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I agree. This is similar to one of the questions I asked b efore of whether or not ITD is asking us or telling us and it sounds like we are being told and appreciate that, but it's not a matter of -- of a decision not yet being made. So, with that, if a request for future events like this, if there is -- one of your slides had the economic cost that is associated with access being open, it would be -- if that's to be something to be relied upon to support closing an access, it would be helpful data to net that against the economic costs of closing access to the business community and net those out. If we were to consider one, we should consider both, assuming that the economic cost is a relevant criteria to decide whether or not to close or open access. Maybe not so much here, but I know The Village one that was discussed and you showed what appeared to be costs -- costs that might be saved by closing the access, but it would be very interesting to know how that nets against the economic loss that was created b y the access closer. That might be for the next discussion. Bowen: Madam Mayor, Council Member Borton, I don't know if ITD has ever done an analysis of what the economic cost of closing an access to a business or restricting turning movements. I certainly don't have that information for Village Drive either. It's -- Meridian City Council Meeting Agenda March 27, 2018 – Page 28 of 493 Meridian City Council Workshop March 13, 2018 Page 24 of 62 Borton: Sure. Bowen: -- it would be something greater that we would have to do with businesses and I'm not even sure where to start on that one, but it's -- it is a good point of looking at it both ways, but I -- I don't think anyone at ITD has attempted to look at it from that perspective. I was only putting cost on there to put into perspective that towards 2017 -- or '15 and '16 at Village Drive, severity was increasing and so economic cost of crashes for fatalities or serious injuries is -- is much greater in cost. Fatalities are in the millions. Property damage is about 1,100 dollars. So, it's in that order of magnitude is what I was trying to portray in that, more so than just the cost. Borton: Okay. Thank you. De Weerd: Well, thank you for coming back and the good information that you brought with you. We do look forward to hearing what kind of feedback that you get from the businesses. Bowen: Thank you, Madam Mayor. Item 8: Department Reports A. Legal: Resolution No. 18-2063: A Resolution Ratifying Emergency Expenditures Necessary to Perform Road Repair Work to Safeguard Life, Health and Property Following a Water Main Rupture; Authorizing the Expenditures of Public Money to Safeguard Life, Health and Property; and Providing an Effective Date. De Weerd: Thank you. Okay. Under Department Reports we will start with Resolution 18-2063. Mr. Baird. Baird: Madam Mayor, Members of the Council, you have before you a resolution which is ratifying the work that was performed to repair Eagle Road with the recent sewer -- or water break -- water -- De Weerd: Water main break. Baird: Yes. The state emergency laws allow us to go out and secure the contractor immediately and then -- you know, without having to seek bids and, then, you can review and ratify that decision to get them paid. That's basically what's in front of you. We do have some representatives from Public Works, if you have any questions about the cost. The receipts are included with the resolution. So, with that background I will just leave it open for questions and your motion with regard to the resolution . Meridian City Council Meeting Agenda March 27, 2018 – Page 29 of 493 Meridian City Council Workshop March 13, 2018 Page 25 of 62 De Weerd: Thank you, Ted. I think that we got an update on this that provided you with a lot of those details. Is there anything further or any further questions regarding this? If not, I would entertain a motion. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move that we approve Resolution No. 18-2063. Cavener: Second. De Weerd: I have a motion and a second to approve Item 8-A. If there is no discussion, Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Mayor's Office: Annual Department Report De Weerd: Thank you. And thank you for joining us. Item 8-B is under the annual department update for the Mayor's Office. Simison: Thank you, Madam Mayor, Members of the Council. I'm not going to try to short change us, but I will try to do my best to expedite this process, because you are not only going to hear from me, from Kaycee next and, then, the strategic plan after that. So, we will try to move through this. This is our illustrious Mayor, as you are all aware, but just a reminder she is the CEO of the city and has nine direct reports from the directors to myself in the office. This is always good to get an update on the mission, vision, and values and while I put the Meridian Way in there, that does represent the CARE values and that is what we are all about in the City of Meridian. But just a reminder of our Meridian vision and values. So -- oh, I didn't realize we had -- this may not work. But we are going to try. In the Mayor's office we are focused on three elements. We have our youth component, economic development, and our community partners working with people in the community to ribbon c uttings and other aspects that they expect of our elected officials, one of our focus, but we are focused on being built for business and designed for living through that process. This is the -- the updated Mayor's office, communications, other government. That's who you are going to hear from today. Just a refresher, we had three new folks that started in last year and I'd like to say that we did a great job this last year getting them all up to speed and I think Morgan has been drinking from a fire hose all year with the -- with the constituents, as many of you are and we will touch on that here in a little bit. But we also brought on Vincent Koontz, who you will be hearing from in a little bit about the strategic plan. He's Meridian City Council Meeting Agenda March 27, 2018 – Page 30 of 493 Meridian City Council Workshop March 13, 2018 Page 26 of 62 been on for about three months getting things best organized -- organized as he can during that time frame. And, then, this last year we also were without our communications manager for about three months while she was out on FMLA and I just want to take a moment to give accolades to the entire group here, because they were filing in, we all took our parts filling in. When you have a small group that does what we do and we stay focused, you know, we have one person doing social media on Facebook and Twitter. I was handling many inquiries. Morgan was handling all the Facebook stuff. She was creating the newsletters. Jodi was handling the NextDoor. You know, IT -- Catherine in IT was doing all the website updates that Kaycee would normally do on the hotlist and stuff. So, it was really a team effort to try to get through the year with -- those three months with Kaycee being out and the only thing that I wanted -- I want to -- a little known fact about Vincent, since he is the new person this year, is he interned at the city several years ago and it was through his internship that he did when he was at BSU doing his master's program, that really helped develop the Meridian Way. So, that's a little known thing from way back when where it's coming around full circle. So, these are just a couple of the accolades that we received this last year. A couple of the larger ones. You know, it's always nice to receive the 100 best places at this time for Meridian. And I haven't gone back and doublechecked recently, but we have -- I believe that Meridian has been on this list more than any other communities since the time that we have been tracking over the last ten years. Maybe that will be a summer project is to verify that statement, but five times over the last 11 years is not -- not bad at all. And, then, here is some of the other accolades the city received during this last year. 24/7. Wall Street. USA Today. You know, we have been seeing ourselves as a community on that list regularly. I would also like to highlight some of the recognitions the Mayor got this last year. For those that were at AIC, the Herald Herser Award, the overall giving back to the association through her involvement here and she was just on e of the nominees for Idaho Woman of the Year and was out with a couple of the staff and a couple other people I think up here on the Dias last week as part of that process. So, it's a congratulations to everybody in the city, not just the Mayor's office. The Police Department. The Parks Department. All of them are helping contribute to these accolades that we are receiving day and day out. As I mentioned, our focus is really in the community, youth, economic development. These are the programs and activities that we perfo rm day in and day out in the Mayor's office. The little YCED kind of gives you an overview about what those elements are. We do try to stay current and review what we are doing each year and I do have one sad thing to report. The Mayor & CEO's Kids Book Club. That was one that when I first started here at the city many years ago, one of the first things I was -- found out about was that program and we are actually in the last session of doing that program after 11 years. It's been a great run, but like everything, when you look at your time and your energy and resources and the outcomes you receive from that, it is going to come to an end after this session. But we have had a lot of great sponsors over the years who have helped make that possible and it has been a great opportunity for everybody. Right now just -- you know, Jodi is not here, she is at MYAC and National Youth -- NLC DC with our MYAC youth. So, they are learning about stuff and hope they bring back some great stuff from that opportunity and we have also kicked off Walking Club already and, you know, the cool thing about Walking Club is not only do we have all the public Meridian City Council Meeting Agenda March 27, 2018 – Page 31 of 493 Meridian City Council Workshop March 13, 2018 Page 27 of 62 schools that are participating, but we also have private charter schools, home school groups that are coming out and walking through those -- through those processes. So, that's really where we put a lot of energy and focus and trying to make that . And each school -- the nice part, they take portions of it and make it their own. Not everyone likes all the elements. Some go separately. But we are getting everybody out walking and it's a great -- a great program. One thing you should have received an invitation about this, but April is volunteer appreciation month. So, we are working on putting together an event for our volunteers here at the city. We are going to be doing a lunch, which everyone here is invited to come and participate and congratulate our volunteers on that. So, these are just examples of some of the things that we are currently right now doing. But this is a list of what we continuously do in the Mayor's office. And, of course, we couldn't do it without her sponsors and our partners. So, these are all the companies that help sponsor the programs, activities that we did in the Mayor's office over the last year for State of the City. CEO'S Kids Book Club. Walking Club. Do The Right. Faith Leaders Luncheon. Trunk or Treat. And Youth Safety Summit. I did just want to specifically highlight one of these right now. Idaho Central Credit Union. Right down there in the corner. But they are sponsoring this year Do The Right, the Mayor's Walking Club, and MYAC, primary title sponsor for all those three events. It's a huge investment that they have made in the programs and activities that we are doing in the Mayor's office and through the city. So, if you see Clint or one of their representatives I encourage you to thank them, because it is a huge investment. So, this is just a quick by the numbers about some of the things we did. Of course, you just saw another proclamation today. We stay busy with the commission appointments, the changes that City Council put into place through that conversation about opening up all the commissions, so that we have an opportunity for other members of the community to submit and that -- that does keep us busy and getting fresh people in , looking at it at all times. But the thing I really wanted to highlight right here -- cases. So, that is the number of constituent contacts from this last year. The cases is the number of cases -- that's how many individual issues that we opened up in the Mayor's office for a constituent reaching out and saying I would like help, I would like your response, here is something that happened. Here is an e-mail or a letter. The contacts -- you know, five of those cases had roughly 1,500 communications for Linder Village, Costco, that's where you see that and all those are being put into those systems and tracks . So, that's -- that's quite a few. This does not include necessarily petitions, you know, the -- on occasion we have seen petitions come through -- I didn't have -- I didn't go back and pull the numbers on some of the petitions, but to give you an example of where things are in that and that has been a huge time issue during this last year . So, moving on, just an overview of the strategic plan objectives , the five that we had active during the last year. I'm not going to speak to these at this point in time, other than, you know, we spoke quite a bit about 3-A-2 last regarding citizen access. Kaycee is going to be talking about one of these that's been closed out. We are going to continue working on the other four during this next year and continue to work the plan in 2018, but we are seeing -- we are seeing activity and action on all of these, you know, from the downtown low down that April is working on for downtown entertainment options and getting that out into the Meridian Press, to NextDoor and other elements as it relates to improving citizen access to government. Streaming the commission meetings. So, we continue to Meridian City Council Meeting Agenda March 27, 2018 – Page 32 of 493 Meridian City Council Workshop March 13, 2018 Page 28 of 62 work the strategic plan action items. This is just a quick list of some of the accomplishments outside of our normal day-to-day activities and the citizen satisfaction survey, getting that completed in 2017. That's always an undertaking. But something I actually really enjoy through that process. Chinden Boulevard. I just have that on here, because of the work that we did to reach out to the community, get comments on, the ITIP, 344 out of 437 comments that they received for the ITIP were related to Chinden Boulevard. So, we are engaging the community and getting them active in helping support the need for that road improvement. The Meridian Downtown Business Association, we have been working with them and as I mentioned about the downtown low down that April is doing, helping promote their events and activities through the Meridian Press. And, then, the other thing on here -- the leadership development program, you know, I have been working with HR and fire and to create this program that gives our employees an opportunity to go and hear from others , expand their knowledge and, you know, emerging leaders here in the city and it's a nice team effort. It does take my time helping work on that project, but, again, it's something that I enjoy doing. Just a couple of goals for this next year. We will -- strategic plan performance management, you know, you're going to get an update on the strategic plan here shortly. There is other aspects. We are not just managing the plan, but, as I mentioned, Vincent has only been here for a few months, we will continue to get further into some of his responsibilities and actions regarding performance management, change management, some of those activities. We will continue to work the strategic plan objectives that we -- are assigned to our office. Peak Academy, change innovation training, we are actually doing that next week. So, again, that's something that's been in process for about eight months and we finally have that three days of training coming up where we will have 20 staff engaged. I understand City Council hasn't been able to participate, but if you're in the area and you have got a few hours and you want to stop in, we will be over at the public safety training center on Monday and Tuesday. So, come and pop your head in if you're interested. The city won a lot -- so, this is something that you probably haven't heard about, but we have put together -- are working with the departments -- an opportunity for some people to come and learn a little bit more about individual departments. So, we have three classes that we have put together starting in March, April and May where we have invited some of our volunteers, the people that have been through our public safety training academy, neighborhood night, in the know people, Neighborhood Watch people, to come and learn a little bit more. So, kind of doing a pilot program. We will see how that works and it's perhaps something that will be open up and continued to do if we find we get good feedback from the participants in that. And, then, I haven't even spoken to the Mayor about this one, so this is a little education for her, but I think we would want to try to do a middle school focus event, as we have always been focused a lot on the elementary and we have the high school, due to our sponsorship that we receive from ICCU I think we have some funds that we could probably put to a middle school activity that Jodi's been talking about and we will be, hopefully, doing something with that in this upcoming -- in this budget year, but within the next nine months. So, speaking of budget, as normal I just want to make you aware that you will be seeing me in the next month or so bringing forward budget amendments for all the sponsorship dollars. They are not put into our base budget, so I need to come forward to get spending authorization based on the Meridian City Council Meeting Agenda March 27, 2018 – Page 33 of 493 Meridian City Council Workshop March 13, 2018 Page 29 of 62 sponsorships that we have received. So, there will be four budget amendments for that. And, then, looking forward for FY-19 enhancements, we are currently exploring two and they are related to the strategic action item 3-A-1 that we discussed. We have been doing video testimony and conversations with IT. We will have to do some modifications to our system if we are going to do that. We still need to find the best -- the best option to do video testimony, but we are still going to explore that, so that would be a potential enhancement this next year. And, then, we are also going to have conversations about city -- those are actually going to be occurring over the next several weeks. So, we haven't gotten too far into it, but we have at least put that on the radar to begin having those conversations. And with that I will stand for any questions you may have and, then, when I'm done you will see Kaycee. De Weerd: Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Maybe it's a question or maybe more just a future update for you, Madam Mayor, or for Robert. Just an update about what's going on with the Core. I saw that listed as a bullet item and I guess -- I thought they weren't even in existence anymore. So, getting an update as to the things that they are doing and our involvement would be awesome to hear. De Weerd: Okay. They did dissolve over this last year, but there was still involvement up until that point, so -- and we could include that in -- in Brenda's update at some point. Yeah. This was last year, so -- any other questions? Milam: Madam Mayor? De Weerd: Yes, Genesis. Or Mrs. Milam. Milam: I don't have any questions. That was a great report. You guys are really busy and good job with filling in for Kaycee and all that you guys have done. You got a great team up there. So, kudos to the hiring team as well. Simison: Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: And I don't know if this is the appropriate time or not, but I want to echo Councilman Milam's comments. I think you have an exceptional staff who are available, accountable, really I think representing what we want in our community. They do a really great job. Everybody in that office. Ought to be proud of that team. Meridian City Council Meeting Agenda March 27, 2018 – Page 34 of 493 Meridian City Council Workshop March 13, 2018 Page 30 of 62 De Weerd: We are. Thank you. Mr. Bernt. Bernt: Robert, Mayor, everyone, thank you so much for picking on the new guy up here and I jumped in with both feet and I can't tell you how grateful I am for your staff, for you and for all those who helped me get up to speed on everything Meridian. So, thank you so much to everyone. I wanted to say that on the record. Thank you so much. De Weerd: Thank you. Okay. Anything further? Thank you, Robert. Appreciate that. Hello, Kaycee. Emery: Hi. Mayor, Members of Council, thanks for having me today. We are going to talk communications. We are going to communicate about communication. See what I did there. All right. So, first of all, let's go over our -- the 2017-2018 goals and actions. So, you will see I have my goal listed and, then, I have the actions we took as a result of those and we will go over all of this in detail in the next few slides . So, overall those goals, communication strategy, increased outreach, drone and streamline processes. So, the first one, communication strategy, I'm not going to go into very much right now, because I'm going to be coming up and talking to you more on the one that we just completed. 3-A-1. We were to evaluate and define the objectives of and adapt new strategies to elevate participation in city activities. This was a great strategic initiative and I am really excited about what came out of this. So, I will talk to you more about that in the next presentation, but as a result we do now have marketing best practices that we didn't have before. It's a checklist and we have event evaluation forms that we did not have before. So, that's really exciting. It just streamlines everything. I have also been working on 3-A-2 and that's identifying ways for increased engagement and 3-C-3, crafting an emergency communications plan, which is something I'm actually working on this week. So, let's talk about social media. We had -- I had goals and here is what we -- where we ended in 2018. Actually, I just checked it, we are up to 7,095. So, since I added this on Friday, we have added 20 -- you know -- I'm a communications person -- 18 more. Yeah. Almost 20. Sorry. So, our goal for 2018 is 9,000. The thing about Facebook is we are really hitting a certain demographic here. We are hitting a lot of our -- the residents we want to -- usually the age group is 30 to roughly 60 to 70 even. So, that's the age group we are hitting with Facebook. It's an important demographic for us and this is where you -- I think this is just an important analytic, because it just shows the different posts that we are posting and our average reach on each of those different posts . So, you can see videos are still very popular. Our shared video was hugely involved -- when it comes to engagement of our shared video. So, anytime I shared a video from police or a KTVB news story or whatnot, those got a huge reach, which is very interesting to me. But, yeah, our videos are still very powerful. Our highest reach was on October 27th. That happened to be when we posted the trunk or treat photo album. These are huge, pictures like this, because people want to see themselves in pictures and so -- and it also connects us with the community. So, these events are so great and anytime we can post these pictures and connect with citizens is awesome. Our average daily reach is up. It's up about 500. Average monthly reach is at 24,000 -- just over 24,000. And when it comes to videos, Meridian City Council Meeting Agenda March 27, 2018 – Page 35 of 493 Meridian City Council Workshop March 13, 2018 Page 31 of 62 we had 88,000 video views in 2017. That's 29,800 minutes viewed. Once again we are seeing that people don't want the volume on when they are looking at videos on Facebook. They are usually scrolling, sometimes during a meeting. I just always say that. But, you know, people are scrolling on their Facebook and we don't know when. Maybe they are at home, they are watching TV, they are scrolling, they will stop and watch a video, but they won't actually hit it, so that it brings the sound up, they will just watch it on their timeline. So, we have made adjustments because of that. Our This Week In Meridian video has all the text on it now, so that you can get all of the information without any sound. We actually just took away the voiceover, which I will talk about later in my presentation as to what kind of a time savings we are seeing because of that. So, these -- these are our top video views. The Meridian Winter Lights Parade. This is where we had Santa on video inviting people to come to the pa rade. So, that was really a lot of fun. The duck rescue with the Meridian fire -- and Meridian fire is on there again with a duck being rescued. That was a share video that we shared. St. Luke's got that video. So, those are big ones. Do The Right day. And Did You Hear What Happened -- Why Mayor Tammy Was Late. So, the video that started the State of the City last year was at one of our top videos this past year. So, I didn't look to this year. The video that started the State of the City this year, the one -- the rising star one, it's getting a ton of views. We love that video. We had a vision and it turned out. So, we love that and we love the Why The Mayor Is Late to the State of the City one as well. The minutes viewed. Why this is interesting is just to show you that Keith Bird's live video was our longest minutes viewed video and it just shows you that those live videos, even if they go long, people will sit there and they will watch them and also people like real videos about real people and so that was -- that was interesting to me to see that. The other one was a Channel 6 live interview with Deputy Chief Basterrechea and, then, the duckling rescue, Mayor's and Santa invites you. All right. Moving onto Twitter. We have 6,200, just -- or just shy of 6,300 and our goal is 7,000 for 2018. I don't put a ton of effort into Twitter, just because my reach there is media and businesses and we really are doing well with that reach . You only get so much time with social media and you really have to pinpoint your different audiences where they are on social media. This is our highest tweeted -- highest impression tweet was 70 Days Until Spring, in case anyone is keeping track. I posted a picture of a beautiful sunny day in Kleiner Park in the middle of Snowmageddon and that got a ton of re- Tweets and a lot of impressions and an impression just means that it was delivered to that person's Twitter stream. Let's talk about YouTube now. We have -- had 30,648 views, 150,000 minutes of watch time. The average view duration is just under five minutes. Subscribers 87 new, for a total of 299 total. So, we got a lot of new subscribers this past year and I'm really going to be pushing that this year , because when you're a subscriber you get notifications and we are going live and now we are putting all of our commission meetings live , so those notifications are important and I know a couple of council members have -- or subscribe to our channel and so they get those notifications when we are live and when we upload new videos they get that. So, you can see the top video views here. Unlimited Trash Week that you see one of our This Week In Meridian videos made it to the top. That was unlimited Trash Week. So, I have to think that that's probably why that one went really big. That's a popular week. Excuse me. Moving on to Linked-In. We increased followers by 445. So, that's -- that Meridian City Council Meeting Agenda March 27, 2018 – Page 36 of 493 Meridian City Council Workshop March 13, 2018 Page 32 of 62 was a good increase for us. We are at 998. We are going to -- our goal is to do another big increase and, hopefully, get 2,000 followers. And we post our job openings on Linked-In and we post any relevant events, like a town hall or Coffee With The Mayor on Linked-In and that's that community that we are reaching there. I don't bombard Linked- In with all of our posts by any means, because that's a very -- you're getting a lot of people looking for business updates on Linked-In. NextDoor is my last social media, but really one that I focus a lot on . NextDoor is really important to us, because of that middle box right there. We have nearly 22,000 members -- households on NextDoor. That is our largest reach of any social media that we have. It is huge for us. We have utilized NextDoor in so many more ways this year. We do notifications to specific neighborhoods ahead of their spring flushing, so they know that if their water is a little discolored here is what you can do. So, we are targeting that. C.Jay's team has been awesome at getting the posts for the public hearings on NextDoor and we have gotten great feedback on that. We are doing -- we do a once a week This Week In Meridian or the newsletter. The one thing about the NextDoor audience is they don't want too many posts. So, we limit that. We do one for sure a week, maybe two or three. I never go above three, because that's a lot. We also put events on NextDoor, because that's a great way to get that information out. So, I'm a huge fan of NextDoor and all that it offers to us and I actually gave NextDoor an idea that I think they are going to add to their platform that I think will be really helpful , so that we can see what other agencies -- not just in Meridian, but in Ada county and Boise and Eagle are posting when we had Snowmageddon we were kind of -- we were all in our own silos and no one could see what others were posting to the neighborhoods in Nextdoor and so I suggested an agency timeline that I would love to see on NextDoor and I hope that comes to fruition this year. They are working on it and they have been in contact with me. So, on Instagram, our goal is 2,000. We added 783 and 2017. I do have an intern now and she is fantastic. She's a communications major at Boise State University and is interning with me. Her main focus is Instagram and social media. She is helping with the strategic plan and research for me and any other communication program s. She helped me with the graphics manual update that I'm working on and so she has been fantastic and she is the age group that we are getting at on Instagram. So, I have looked to her a lot to help us build our Instagram account. I have learned that Instagram users are really picky. That's in all my readings of Instagram. So, not a lot of fliers or posting a lot of pictures, we are trying to get away from fliers on Instagram. But that really is a key audience that we didn't have that we need to build and I'm excited to build for us on Instagram. So, increased outreach with more live streams and we have done that. We have had a total of 71 YouTube live streams in 2017. That's up from -- that's up to -- our average viewer -- this is a huge one -- is up to 21 from ten, but let me tell you that's when we live. We get a lot more post views now, but that's huge, you know, that's more than double the am ount of viewers when we are live and that will only grow the more that people know that that's how they can watch City Council and connect with the city. The average view duration. If you see that it's 30 minutes. That's a long time. People are really engaging in our videos. Facebook live streams are at 12. That includes Coffee With The Mayor, town halls, ground breakings and walking club and, then, our most viewed live stream, as I mentioned, was Keith Bird's retirement. So, you can see some of our top viewed live streams there. Those are the total views and Meridian City Council Meeting Agenda March 27, 2018 – Page 37 of 493 Meridian City Council Workshop March 13, 2018 Page 33 of 62 now we are doing even more live streams, of course, with the commission streams and that -- another big, you know, hats off to C.Jay and his team, they have added these extra steps to make us even more transparent and available to the citizens and they have added them almost as if they weren't adding more work. I have never heard them complain or anything, they just -- now they have a process and they commit -- they stream all the commission meetings and I think that's huge. It just -- just gives our citizens more access to government and that's wonderful. So, great job, C.Jay and team. Our average -- we averaged over 100 views during the live stream on the Planning and Zoning Commission meeting on March 1st. So, I am talking about 2017, but I really wanted to talk about that , because that was huge. People wanted to see that meeting. Not all of them could attend and we gave them a way to view that meeting that was already part of our process, we didn't do a special live stream, it was just -- we live stream our commission meetings now, so it's an option for them and so far on March 7th we had had 862 total views. So, that tells you we are offering something citizens want. So, now on to Welcome to Meridian and, of course, let's see here. Immediately we did send this out to -- this -- oh, this is a way -- this Welcome to Meridian is a way to immediately welcome residents, so that they know more about the city they live in and we think it's really important, because you never get a second chance to make a first impression; right? So, we want that first impression to our new residents to be a good one. We are happy that they are here. Here is what it looks like in 2017. We sent nearly 4,000 in two rounds. The second round received the thumb drive, so that was just over 2,000. Eighteen hundred received a postcard and the reason we did that -- we had way more new residents than we had budgeted for. So, this gave us a way to see, okay, which one was more well received, the thumb drive or the postcard. Both directed people to the website. Overall our views on the website were less than ten percent. So, while that's not ideal, I still think it's an important program and I think we need to find a different way that maybe we can get the information to people, but still drive them back to that website, so that we can try and collect some analytics on it and maybe even add an e -mail to get people to come back to it. But we are looking at a magazine right now, so it would be a combination of what we have sent out -- a magazine with a QR code to that website and, then, that website highlighted throughout. So, when I say little -- it's like a little magazine that we are thinking that we mail to people and, then, it would give them updates and we would update it with events, meet your elected officials, that sort of thing, so that they immediately feel connected to our city. The drone goal. Yea. We launched the drone program in 2017. I was able to earn my certification after a month of studying. We worked with Legal to establish policies for the city, which was really important. We put together a process that includes a co-pilot. Also very important. April served as my co- pilot. Sorry. And you can see Morgan down there, she is my co-pilot as well. I put a circle around us. So, I have -- this year I do want to get vest. That's a big thing in the drone community now is to wear your vest, so that it says drone pilot, do not disturb. So, that if you're out flying people won't come up and ask you what you're doing . So, we are -- my goal for this year is to learn more ways to expand this program . Drones offer for a lot of technological capabilities that even I am not aware of at this point, so we want to learn more about that and what we can do with the city, but I think it's been a great asset for us. I have had a lot of departments already request shots and videos. Meridian City Council Meeting Agenda March 27, 2018 – Page 38 of 493 Meridian City Council Workshop March 13, 2018 Page 34 of 62 So, it's something that departments were really wanting and now we can help, which is fantastic. This is my favorite thing to do and people probably don't realize this , but I always like to streamline processes. I like to find a process, how can we make this easier and more streamlined and how can we make it work bett er. So, this is always my favorite goal and I think I make this a goal every year, just because I always think that you can do better. So, I talked about Canva a little bit last year. I love Canva. The departments are loving Canva. It has really just bolstered our branding. It has brought us to a new level. We don't have a graphic designer for the city, so this makes us all look like graphic designers and it really is a time savings . You can build a flyer -- I can build on as quickly as ten minutes if I need to and, then, I can take it and resize it and I can make it for Facebook, for social media, so you're not spending hours trying to put together marketing materials, it has really streamlined that process and it is being used by all departments. Lumen 5 is one that I'm really, really excited about. Just brought this one on -- in the new year. It's a video creation tool online. So, for an example, we have a huge time savings now with this Week in Meridian. I added up the hours we were spending with my video production intern scripting it and, then, sending me the script, me reviewing it, making the changes, him sitting down, maybe getting B roll and I had to -- and, then, editing it and me giving him changes for editing and, then, him making the changes and, then, uploading to YouTube. So, I added all that -- it was about ten hours to produce a week. Now we get this done in about 30, 60 minutes with this new program online. So, to me for the amount of views I feel like that was a really good step and it has freed up our video production intern, who is also very awesome by the way, runs your Council stream every Tuesday, does a great job. It's freed him up to do a lot of special projects for departments and there was a wait list . So, now we are getting through that wait list, because he has a lot more hours to devote to that. Photo storage. This was something -- I would have people calling me saying I need this photo, where is it? People needed photos and there wasn't one shared area . So, I put together a committee, figured it out, how we could streamline our photo organization. So, now we have a photo storage on the public drive that all departments can access . We set up a process for how photos are organized , what photos are put in there and how you -- the discretion to use on what photos should go in there and so that process was laid out and this saves a lot of time and resources. I was amazed at all the photos we have once we got them all put together . And Mail Chimp. We added news releases in order to track engagement. I love this, because now I can see how many times our news releases are open, just like I could on the newsletters. I also worked with IT to streamline employee updates. So, now when an employee signs on with the city they are automatically added to our Mail Chimp list. So, that was important, because there is a little bit of a gap there. I was having to manually upload them when they came on and we get a lot of employees sometimes, so that was -- we fixed a gap there. And, then, our open rate is about 22.7 percent, which is above the 16 percent industry average. So, I'm really happy about that and I just love analytics . So, the more I can put on something where I can see how many people are engaging with that the better. So, here is our 2018 goals. I know I have been talking a lot, so I'm going to try and get through this. We want to increase outreach. We want to identify new communication trends and tools. That's always going to be a goal -- those first two are always going to be my goals, because you can always do better. Media training. I'm conducting media Meridian City Council Meeting Agenda March 27, 2018 – Page 39 of 493 Meridian City Council Workshop March 13, 2018 Page 35 of 62 training with directors and, then, I will open it up to who needs it within each department. Track public response and media coverage. That is something we are looking at more ways to do and there are some options out there for public agencies . So, there is a lot of work to be done. Do you have any questions or comments? De Weerd: Thank you, Kaycee. Any questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Kaycee, it's exhausting listening to you, but I love all the numbers. I'm a numbers person, too, so I love hearing all of this. I just want to comment about This Week In the City of Meridian. I really miss the voice. I really really miss hearing your beautiful voice on there. Emery: Even when it sounds like this? Milam: Yes. See, I'm a multi-tasker and I have got time, so I will be listening to that and doing something else and I get two for one. Who wants to stop and read it? Emery: Well, okay, that's feedback -- that's been -- Council Woman Milam, thank you. That is fantastic feedback and that's feedback I always appreciate. So, if you have any other feedback like that e-mail me for sure, because that would probably add on about 20 minutes. So, it's not a huge add on to come in and do that, I just need to voice the strip and, then, my intern, who -- we even talked about this, that we might be adding that back in, let's just add it to the video and we will be good to go, so -- Milam: Just my opinion, but I really love -- Emery: You're not the first person, so -- Milam: -- you know. So, this is just perfect. Emery: Yeah. You're not the first person. So, I think we will add it back in, just because I have heard that and I will fix my voice between now and -- Milam: Your voice is great. Emery: Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Great update. Meridian City Council Meeting Agenda March 27, 2018 – Page 40 of 493 Meridian City Council Workshop March 13, 2018 Page 36 of 62 Emery: Oh. Thanks. Cavener: And thanks for everything that you do. I know many of the awards that Robert talked about in his presentation are a result of you doing a fantastic job of telling our story and I just think it's really great to see all the work that you're doing in terms of outreach and connecting with our citizens. I think it's really fantastic. A couple questions, though. How many different Facebook, Twitter, Instagram, NextDoor pages do we have? Because I see -- I struggled to make sure that I'm following all of them, because I want to know what's going on and it just seems like there is a lot and I just -- I don't know if someone who kind of oversees all of our public outreach if we have got enough, if we have got too many, what role you have in making sure that everybody stays on message. Emery: Madam Mayor, Councilman Cavener, thank you for that question. It's a really good one. When I first got this job the first -- one of the first things I did was try to figure out how many pages we had , because we do -- we have a lot and I looked over all of them, because what -- and there is one still on Facebook that I'm wondering if we need to drop, because what can happen is you can try and put your audience in too many places and, then, you lose them -- you're just stretching them too far. What I found -- I'm still -- there is still one that I'm considering dropping on Facebook. So, after going through that process there were a few that we dropped , a few that could be made into groups, which is a different type of engagement. I can't -- I don't have a number for you, but I could send you a list of what we have. Cavener: I would want that. Emery: Yeah. Because I have all the lists of what we have. I will tell you, on Facebook all of our parks -- they made a Facebook page for all of our parks and when I first saw that I thought no, no, no, we don't need a Facebook page for all of our parks, but, then, after thinking about it and we talked about it, if we don't make the page someone else might and so we don't use those pages -- those parks pages, other than Storey Bark Park, because that's a real niche audience and that's a great -- that's a great one to use. We don't really use those pages, but we have ownership over them and so that's good, you know, because there are -- they are our parks, so if we ever do want to use that we have that. So, there are some Facebook pages like that that we have just in case. But, yeah, I can definitely send you a list. Cavener: Madam Mayor, follow up. Kaycee, what about boosted post. Talk to me a little bit about what your budget is for spending to boost post , what warrants a decision to make this post needs to be boosted , this one doesn't. That part was always fascinated when I see stuff, sometimes I'm like, oh, I wonder why we are boosting that or why are we not boosting that. So, can you get me educated as to the decision that goes into -- into that? Meridian City Council Meeting Agenda March 27, 2018 – Page 41 of 493 Meridian City Council Workshop March 13, 2018 Page 37 of 62 Emery: Madam Mayor, Councilman Cavener -- and I forgot to answer one part of your other question. The process that you want to create a social media page. You have to run it past me first, so that we know -- we do have a process in place for that. And, then, to your next question, I have a thousand dollars in my advertising budget. So, I have to make -- and that's a small advertising budget and where I get the most bang for my buck is on social media, especially on Facebook. So, I use most of that on Facebook throughout the year. We -- I boost our big events that maybe I feel aren't getting a lot of reach out there, like, obviously, State of the City is one I boost. If I have a really engaging post, like the rising star video, I will boost that because I want people to be aware that we have a City of Meridian, Idaho, page and that will let them know. So, I boosted that one and said be sure to like our page , because I want people to know we are out there so they are following us. With the new algorithm right now we are not appearing in people's timelines as much and so I will probably be doing more little boosts, less big campaigns. Like my State of the City was a bigger campaign, but to maximize my money that I have in advertising I will probably be doing more smaller boosts, just to get us in people's timelines more, because my biggest thing is I want people to see what's happening in their community. I think that's really important. Cavener: I agree. Emery: And we are not seeing -- they are not seeing them, so that's why I boost. Cavener: Okay. Thanks. Emery: Yeah. And I get great analytics from boosting, too, by the way. Cavener: Awesome. Emery: Yeah. Which I love. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Speaking of the analytics and the new algorithm, is there anything that those of us that are on social media can do to help you increase and help with the reach? Emery: Yeah. Madam Mayor, Council Woman Little Roberts, thank you for that question. You can share a page and, then, tell people to -- oh, you know what, I don't have it in front of me. There is a drop down -- it just says -- there is a drop down. You can mark it as your favorite. I had it in my boosted post. Anyone see my boosted post? I wrote it in there. What you need to do -- I will send it to you guys. That's a fantastic question, because I would love that. Share our page. Let people know that our City of Meridian page is out there and, then, I try and share our police pages, our fire pages Meridian City Council Meeting Agenda March 27, 2018 – Page 42 of 493 Meridian City Council Workshop March 13, 2018 Page 38 of 62 and our parks pages, so that people know. Once I get them following the City of Meridian page I'm going to get them following Mayor Tammy's page, all that stuff, so -- Little Roberts: Thank you for all you do. Emery: Thanks. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, to kind of help answer that, you can set -- you can go into a page and, then, where it says follow, you can determine how many notifications you get . So, you can get like the standard of the highlights or everything. So, that's what I did. So, I think having the list sent to everybody, so we all know what all the pages are -- Emery: I would love to. Palmer: And another thing you can do -- especially with NextDoor, it's a piece of cake and people actually do it, if you -- if you go on you can see within your area that you live in everybody who is not on there and I think it starts you off with like ten postcards where you can have it sent to your neighbors and so -- and each one of those neighbors that actually signs up from the postcard, then, you get awarded more postcards that you can sent to more neighbors. So, I have like 200 postcards in my bank and have literally invited everybody in my neighborhood , because I have had so many people sign up from the postcard that they get in the mail, because it says who it's from whatever and it's really increased the percentage. I mean as an HOA board member, like NextDoor is the worst thing in the world, because everybody becomes a board member with NextDoor, but -- but as a councilman like it's an amazing thing and really having the majority of our neighborhood on it I think has really made a difference in helping people understand what's going on around the area. But, Kaycee, I'm really disappointed in you that we don't have any statistics about the My Meridian hashtag this time, especially how many times Councilman Palmer -- Emery: Oh, no. You have used it, I'm so proud. Palmer: Rolling off the stats. I'm so proud. I'm so proud of the branding up there right now it's just making me so happy -- going on. I should have brought that. That would have been a great idea. I can look that up. Real quick. Robert just asked me to remind -- or to talk to you all about something real interesting. So, the city of Provo do a lot of things on social media and in marketing that I really like . So, I reached out to them and I -- have met with them a couple times over the phone just to learn from them . They are a little bit larger than us. Not too much. But I think they are about a 110 to 120 thousand. Anyway, doing great things in the marketing realm and so I have talked to them a lot. One thing that was very interesting to me is their budget for advertising -- for Facebook alone their budget is 5,000 dollars, so -- and I said, well, why and he said Meridian City Council Meeting Agenda March 27, 2018 – Page 43 of 493 Meridian City Council Workshop March 13, 2018 Page 39 of 62 that's not even enough. We would spend more on Facebook if we could. So, that was interesting from another city similar to our size. Did I mention that? De Weerd: I think I heard you mention it. Any other questions? Thank you, Kaycee, for all you do. Emery: Thanks, everyone. C. Public Works: IPDES Programs Update De Weerd: Okay. Item 8-C is under our Public Works Department on our IPDES programs update. Bolthouse: Madam Mayor, Members of the Council, you can exhale. I'm not going to give you the update on the IPDES. We have someone I want to introduce that's far more knowledgeable on that particular talk, but before I do that, though, I got to tell you I felt the energy drain from this side of the room when I found out that the thousand pound hairball did not make the like top -- De Weerd: I know. I can't believe that. Bolthouse: I was shocked. De Weerd: I was shocked, too. Bolthouse: Okay. All right. Well, we will -- it's kind of those personal pride moments. It was just -- we felt terrible over here. We have not had a chance to formally introduce to you our new superintendent at the wastewater treatment plant , so I wanted to do that just real quick. In December we promoted Travis Kissire to the wastewater superintendent. He was formally our manager of the laboratory. Has been with us for over five years. Was instrumental in a lot of the effort to bring our facility up to compliance. Was involved in the permitting processes. Was integral in developing one of the finest laboratories in the state of Idaho now that we have in our wastewater treatment facility. He's integral to the process. He's very knowledgeable and is -- is developing into an incredible leader out in our wastewater treatment plant . So, I just wanted to take the moment to introduce you to Travis. Travis is going to give you a nice update on the efforts of primacy as it relates to the wastewater process. So, with that I will turn it over to Travis. Thanks. De Weerd: Thank you, Dale. And congratulations, Travis. Kissire: Thank you. Good afternoon, Madam Mayor and Council Members. Thank you for allowing me the time to provide an update on the IPDES program. What I have prepared for you today will cover a quick background of the IPDES program, including what is IPDES, a breakdown of the funding, anticipated changes under the new program, expected impact on the city and a timeline of related events . The 1972 law Meridian City Council Meeting Agenda March 27, 2018 – Page 44 of 493 Meridian City Council Workshop March 13, 2018 Page 40 of 62 commonly known as the Clean Water Act established basic structure for regulating pollutant discharges into the waters of United States. EPA's National Pollutant Discharge Elimination System, NPDES, permit program controls and regulates discharges. The City of Meridian is currently regulated by the NPDES program out of Region Ten of the EPA, which consists of Oregon, Washington, Idaho and Alaska. Region Ten of the EPA is headquartered in Seattle and the NPDES system is funded by federal taxes. IPDES is state administration of the federal NPDES program. In 2014 the Idaho legislature approved legislation directing the Idaho Department of Environmental Quality to seek delegation of the NPDES program. DEQ submitted a primacy application to EPA on August 31st, 2016. In short, regulation of Idaho dischargers currently performed from Seattle will be brought into Idaho and into the hands of Idahoans. Moving to state administration is more of a norm, rather than an exception. In addition to Idaho, states that do not currently administer their own NPDES are Massachusetts, New Hampshire, New Mexico, the District of Columbia, and various territories, including Puerto Rico. The city has been involved in the IPDES development process. We have been involved in development of IPDES guidance documents. City staff members have served as a resource for technical input . The input has been well received and resulted in favorable changes to guidance documents as they have been developed. In this process city staff members have developed professional working relationships with the IPDES program staff and city Public Works staff have challenged laboratory certification requirements. These requirements would have been beyond what the federal program requires and would incur additional costs for the city. Additionally, IDEQ has reached out to us during development period for information, such as our best valley study and for how we use net DMR, which is the EPA's electronic reporting website. IDPES will have a total annual funding of 3.1 million dollars. User fees will account for one million of the funding, which is roughly a third of the cost. The remainder will be funded from the state general fund and federal dollars at 2.1 million dollars, which makes up the remaining two-thirds. So, looking more closely at the one-third cost comprised of user fees, we see that the fee structure for permit use is by the type of permit issued. The majority of permits will, in general, fall under one of three types, municipal, industrial or storm water, with the storm water permit scaled by the size of the property. You will notice for municipal permits the fee is based on EDUs. An EDU is an equivalent dwelling unit, which is calculated as a population served divided by the average number of people per household. For context, there are over 2,000 users in the state of Idaho. Fees will be distributed among individual municipal and industrial storm water general permits. IDEQ has indicated that the rationale behind this breakdown, with municipalities bearing the majority of the cost, stems from determination by IDEQ that the majority of time and labor spent will be working with municipal dischargers. Furthermore, IDEQ has mentioned wanting to evaluate this fee structure in five years to ensure that they are covering expenses . So, what is the funding going to be used for? Funding will be used to staff the program IDEQ will conduct permitting, compliance, enforcement and oversight of regulated entities in Idaho. They will issue permits for point source discharges into rivers, streams, and lakes. To do this IPDES will have 29 full-time employees, seven administrative employees, 14 compliance employees and these are the staff members that will receive and evaluate the required reports that the WRF generates, things like Meridian City Council Meeting Agenda March 27, 2018 – Page 45 of 493 Meridian City Council Workshop March 13, 2018 Page 41 of 62 monthly discharge monitoring reports and progress reports on construction. They will also be responsible for performing on-site audits at the wastewater plant. And, finally, there will be eight permitting employees. These are staff members that will evaluate a treatment plant's historical data and determine everything from the pollutants to be regulated, the frequency of monitoring and the numeric concentration of mass limits that will end up in the permit. So, what will change under IPDES? There will be local representatives -- local representatives of the program. Access to IPDES staff will be easier via state and regional offices, which are in Boise, and IPDES will have easier access to us as well. And what will remain the same. All federal regulations and standards will remain. Anti-backsliding laws will remain. The city's current NPDES permit will not be affected during this permit cycle by the change to IPDES. You might be wondering what anti-backsliding means. In general, the term anti-backsliding refers to regulatory provisions that prohibit the renewal or reissuance of an existing NPDES permit that contains effluent limits or permit conditions that are less stringent than those established in the previous permit. This means that we shouldn't expect a major rollback of the program. The mission of IPDES, like NPDES, will still be to regulate point source discharges for the protection of water quality. I have broken down the impacts of the IPDES on the city and will address the IPDES fee, as well as identify pros and cons. So, if you will recall, the fee for municipalities is based on EDUs. Based on most recent census data the city has 33,908.9 EDUs. When calculated at the IPDES rate of $1.74 per EDU, the City of Meridian's IPDES is $59,001.43 annually. The first bill for this will be sent to Idaho municipalities in October of 2018. The fee is identified and planned for in the base budget planning process currently underway for fiscal year 2019 and going forward there are three things that could affect this cost for the city. The first is change to the city's population. Second is change to the city's EDU and those are both defined by the census. And the third would be IDEQ changing their fee rate of $1.74 per EDU. We anticipate some possible positives from the program. Negotiations for permit renewals will now be done here in the Treasure Valley. We will have easier access to IPDES staff. So, permit writers could be brought on site to show them the facility that they are developing regulations for. To date the city's interactions with the EPA, such as for proactive development related communication -- permit development related communication takes place with an EPA official in Seattle. This was the case during the development of the city's current NPDES permit, which was issued in August of 2017. During this time city employees were in contact with the permit writer challenging decisions and raising questions. The permit writer was only on site at the city's WRF one time. So, there is one chance to show him how well we maintain our facility and explain our unique issues to him in per son. Additionally, there should be a typically shorter timeline for permit renewals. There are both pros and cons to this one. The standard cycle for permit review and renewal is five years . The city's previous permit was an administrative extension for 13 years. Hopefully, the upside of having a permit renewed more frequently is that we won't see large scale sweeping changes to the permit like we did in the last permit renewal , going from just a handful of regulated parameters to pages and pages of re gulated parameters. So, this could make planning and budgeting easier to manage. We are also hopeful for basin one solutions. So, this means that from IPDES we are anticipating consideration of solutions like water quality trading options. So, we could have more options in how we Meridian City Council Meeting Agenda March 27, 2018 – Page 46 of 493 Meridian City Council Workshop March 13, 2018 Page 42 of 62 are regulated than just X concentration at the end of the discharge pipe. So, what are some of the risks. We anticipate increased inspection and audit frequency. IPDES is right here in our state with their office local in the Treasure Valley. Within the first year IPDES plans to perform on-site inspections of all facilities in the state. Even though we do not anticipate any violations, every audit is an opportunity for IDEQ to identify a permit violation and our current permit is far more complex than the last. More timely permit renewals also pose us some risk. Each permit renewal is an opportunity to receive a new limit in our permit. At that time the IPDES permit writer will evaluate the data from the previous permit period and determine if new limits are necessary. We also expect a general higher level of scrutiny from IPDES. They will have staff dedicated just to inspections in Idaho, which is something that was limited with the EPA. Here is a timeline for IPDES program phases. They will begin issuing IPDES municipal permits in July -- July 1st, 2018. They expect to have the IPDES program fully implemented in mid 2021. These are some of the projects IPDES is currently working on. The city will participate in IDEQ provided training on the e-permitting system in May and the IPDES guidance meetings and development of additional guidance documents will continue throughout 2018. And upcoming milestones regarding IPDES. First is the IPDES pending rules, which is adopted by the board on November 16th, 2017. It will be effective at the adjournment of the 2018 legislative session. Locally one of the first cities to work with IPDES on their permit rule will be the city of Boise. We will be watching that process to see how it goes for them. And the City of Meridian WRF must reapply for a permit reissuance on or before February 1st, 2022, which means the next permit reapplication process will be directly through IDEQ's IPDES program, rather than through the EPA directly. And with that I will stand for any questions. De Weerd: Thank you, Travis. Any questions from Council? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Going back to the 59,000 dollars a year in fees that we pay to IPDES. That's for administration? Kissire: Uh-huh. Milam: What -- what is in our budget and what are we currently paying -- are we currently paying the same amount of money to NPDES or -- Kissire: So, currently the program is run by NPDES, so it's funded by federal taxes. The 59,001 dollars will be planned in in time for next year. It's being planned into this year's base budget. Milam: That's additional to anything that we have spent -- Kissire: Yes. Meridian City Council Meeting Agenda March 27, 2018 – Page 47 of 493 Meridian City Council Workshop March 13, 2018 Page 43 of 62 Milam: -- until now. Kissire: Yeah. Milam: Thank you. Any other questions? Okay. We have no choice. Okay. Thank you, Travis. Kissire: Thank you. D. Council: Election Process Follow up De Weerd: Item 8-D under council discussion for the election process follow up. I don't know who is leading this. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I don't either, but I will start. When we last spoke about this and discussed -- and we started the discussion of the current system and the memo that was produced by -- I think Legal brought it, with what communities are doing by the seats versus the pooling at large election process, it sounds like there was a good discussion of pros and cons of each. There clearly are pros and cons of each system and there were some questions of trying to get some additional data that might assist in making a determination whether a change would be appropriate for the City of Meridian. I assume that's been done or been gathered by whoever needed any data to the extent it exists. I didn't see or find and I don't think there is any data that would give some objective measurement of participation using one particular format or the other, unless there is some municipality that recently switched that might be anecdotal to see if you get better turnout, but, nonetheless, that's where the conversation ended. But we wanted to make sure we brought it back if anyone on Council wanted to drive this forward and make a case for it, we clearly wanted to have an opportunity to close the discussion one way or the other. That's the update. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Since I brought this up in the first place, I have -- I -- I feel that we should change the way that we do things to the pool system and I can reiterate some of the -- some of the reasons. I think that it levels the playing field. I think more people would run for office and not only -- you know, sometimes people don't want to run against an incumbent, because -- well, they don't -- they just don't feel like they could win directly or if they -- or they are like, well, you're doing an okay job, I don't dislike you, so I will just not bother and so I think that not having the direct opponent situation , even people Meridian City Council Meeting Agenda March 27, 2018 – Page 48 of 493 Meridian City Council Workshop March 13, 2018 Page 44 of 62 that you like and your friends would run for office if it -- it was -- it also prevents somebody from backing out at the last minute to ensure that the opponent does get the winning seat. Those are the -- it's less intimidating. I just -- yeah. Those are pretty much the main reasons and some other people had some good insight as well. De Weerd: Thank you, Genesis. I asked some of the citizens that were at the Coffee with the Mayor and they mirrored some of your comments, that people interested in running for Council would be running for Council, not running against someone and I think that was the -- the biggest piece of feedback. They didn't understand the seat system, because it wasn't a geographic area that was -- that the seats represented, they were pretty random, and so they said that this would be more intuitive and -- and maybe you want to put it on the ballot for citizens to weigh in , like they did with the increasing seats from four to six and that is the feedback I got. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: I didn't weigh in last time, because I was very unsure. I think both have the pros and cons, but the more that I have chatted with people, the more I am thinking that the pooling would encourage, because I have talked to several people that have kind of been on the fence that would have gone ahead and run had it been a pool situation and not -- I have to pick a person to run against if there wasn't an open seat. As we have seen before, they tend to be much more -- many more turn out on an open seat than do -- for the most part than do when there is an incumbent. So, I think that maybe a pool definitely has some -- some things that we should have a serious discussion about and maybe consider, like you suggested, putting it out to the people to see what they think. De Weerd: And even when we increased our -- we had a public hearing when we considered increasing from four to six before Council wanted to explore it further, they did have a public hearing on it and we actually had some participants weigh in. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I'm still not convinced. I think if you're doing a good job, if you have done -- if you have been a great public servant, you have been engaged, you have reached out, you have been honorable, you have served with integrity, I think that the chances of you winning reelection versus having the incumbents is going to be the same. So, I'm not fully convinced. I think a more interesting discussion, if you want more people to be involved, isn't necessarily going to a pool system, let's talk about term limits. I think that if you really are engaged with the public and you really want to make a change and if you want to really mix this up and get the public involved, I -- I would -- no guarantees, because I haven't had this conversation, but I would -- I would bet a lot of money that Meridian City Council Meeting Agenda March 27, 2018 – Page 49 of 493 Meridian City Council Workshop March 13, 2018 Page 45 of 62 people would be way more supportive of term limits than a pool system . So, if we want to have serious discussions about mixing it up , let's do it the right way, let's put someone on for eight years and kick them out, you know. I mean that's my point of view. If you're serious about it, that's the discussion in my point of view. If you're serious about this, term limits is the way to go, not the pool system. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Amen. I will address it further. But really -- not really. I feel the exact same way. I think Meridian is different. I don't know that it -- the city is negatively affected by the way that we do it, given that we are definitely in the minority of the way that cities do things. We are in the minority of the way cities do things in a lot of ways and I don't think we are hurt by it, but term limits is a fascinating concept for a city council. I don't know if anybody else in Idaho has that or what the -- how many around the country do, but I love the idea. I don't want to be here forever and I would love it if whoever replaces me one day isn't here forever either. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: With this type of discussion, if the -- a pooling system, that's a way to get the pooling ballot, so to speak, if there is -- and I don't recall the mechanism when it was moved from four to six as far as an advisory vote, but getting public input through that fashion certainly seems to be -- would be a valuable asset to have and a public hearing as well and it sounds like if we are going forward it's a decision that has to occur in the next six months, but to get that process started seems to be one appropriate way to move the ball that direction. De Weerd: I think in order to put it on the ballot you need it in September? Is that -- is the language all approved and all that. Baird: Madam Mayor, that sounds about right. I was looking over at Robert, because I know we have talked about this and he's nodding as well and while I have the floor, I could see the process going that you would have the advisory vote and if you choose to move forward you would direct us to draft an ordinance and , then, you would have your public hearing to consider that ordinance. That would be one suggested way to map this out. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council Meeting Agenda March 27, 2018 – Page 50 of 493 Meridian City Council Workshop March 13, 2018 Page 46 of 62 Cavener: A question I guess for Legal. It's an interesting take. My mind set was almost 180 degrees. We would have a public hearing first, hear from our citizens, take that into consideration before we put it out for an advisory vote. I mean there is -- I guess there is different ways to skin that cat. I don't know if there is a preferred or not. Baird: Madam Mayor, Council Member Cavener, exactly. It's totally up to you. The only legal mechanism is that if you do desire a change it has to be in the ordinance where you remove the seats and establish the pool. It could be at the end of everything. De Weerd: Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: The process itself, you know, there is the way -- there is the way to do things, so I'm good with that. I'm also okay with term limits. I think that they are two separate conversations and I would be happy to discuss the term limits. I think there should be term limits in all of government personally. So, I guess my question with -- I don't know where I was going with that. Oh. But guess with the term limits, that's a different discussion. I say that and, then, I start talking about it. To lose half of a council all at the same time is -- also could be hard for a city -- or for the new council, for the Mayor's office, for the -- all of the staff. So, just figuring out how to add something else -- I will save that for that conversation. Sorry. De Weerd: Okay. So, any direction? Would this Council like to ask the public to weigh in if this should be an advisory ballot measure or what -- what is your direction? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I would be supportive of scheduling an upcoming public hearing on this issue. Let our citizens come. There is lots of mechanisms for them to come and share their thoughts. Formalizing something that is a public hearing, if -- I know that if -- why I feel a certain way, if I hear a certain amount from our citizens I think the other way, that's compelling information to have. So, I would be supportive of a public hearing before we make any other decisions about it, to maybe include something on the ballot or not. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: I agree with Councilman Cavener that I think we should get some public input. I do also agree with Councilman Milam that there are two separate issues, term Meridian City Council Meeting Agenda March 27, 2018 – Page 51 of 493 Meridian City Council Workshop March 13, 2018 Page 47 of 62 limits versus a pool, and so I would like us, if we want to discuss both of them at the hearing to make sure that they are separate issues, but I would definitely like to see us go ahead regarding the pool. Milam: Madam Mayor? De Weerd: Mrs. -- Milam: The only problem I see with putting it on the ballot is putting it on there in a way that the public will understand what it -- what it means. You know, for us it's like we do it, we are all here, we know how it works. A lot of people don't understand. What do you mean a seat and does that represent this and the concept itself is not something that they think about ever or on a regular basis, so I think the wording would have to be so important if we are considering putting it on a ballot. It's one of those things it's hard to get across. De Weerd: I think maybe our Legal -- or we could probably reach out and see how best to frame it, because I would agree, I think a lot of the things that happen that are put on the ballot -- the language is everything and -- in terms of trying to be neutral and not lead, but to give enough information to truly get the public's opinion. Cavener: Madam Mayor? De Weerd: And maybe part of the public hearing Legal could provide an idea of what that -- that language could be. Milam: Madam Mayor? De Weerd: Mr. Cavener and, then, Mrs. Milam. Cavener: Madam Mayor, I'm fortunate that I get to sit next to Legal and so I had asked Ted that very question, if they could have sample ballot language for our public hearing and Legal feels confident they would be able to do that. So, you summarized what I was going to say already. De Weerd: Okay. Borton: You got consensus. De Weerd: Okay. Mrs. Milam. Milam: I will just let you keep that in -- Palmer: Madam Mayor? De Weerd: Mr. Palmer. Meridian City Council Meeting Agenda March 27, 2018 – Page 52 of 493 Meridian City Council Workshop March 13, 2018 Page 48 of 62 Palmer: I'm really looking forward to the yard signs along the side of the road that say, yes on Meridian pool. No on Meridian pool. De Weerd: Maybe we could reuse some signs. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: We will schedule that public hearing and eat the elephant one bite at a time. E. Council: Commission and Board Updates F. Mayor's Office: City's Position on Proposed Legislation G. Citywide Strategic Plan Update De Weerd: Very good. Council, we had a strategic plan update following your boards and -- your commission board updates and -- Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Sorry. De Weerd: Go ahead. Borton: No. I interrupted. I was going to ask -- we have got some staff here as well -- if it would -- if we could switch that order and get the strategic plan update going right now and -- and put it before our commission and board update and legislative -- F and G. De Weerd: I think in light of the lack of time, what I would like to do is introduce it, ask the staff that has stayed here to do their close outs and, then, we can do the high priority areas and the modifications next week. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: For the sake consistency, I appreciated we have had staff sitting in here, but could we just do the entire update next week? That would give Council a quick chance to grab a bite of dinner before we jump into our next meeting. Meridian City Council Meeting Agenda March 27, 2018 – Page 53 of 493 Meridian City Council Workshop March 13, 2018 Page 49 of 62 De Weerd: Okay. Well, I do want to value our staff time that has stayed until 5:35 to be told you're not needed. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just as one Council Member, I value their time when they don't feel like they have to be rushed to make a certain hard deadline. That would give us the opportunity to engage in those particular elements of the strategic plan that are being presented. De Weerd: Okay. Well, Council? Bernt: Madam Mayor, I'm on a diet and so if we want to do it now we certainly -- I would be okay for it, but -- Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: For me I mean given, you know, where we got the e-mail on Friday, I have not had a chance to even look at it. I think having the extra week to even dive into that before anything and, then, having the entire conversation at once I think would be most advantageous to the process of dealing with the strategic plan , given how every other conversation about the strategic plan has ever gone, so I really want to wait if we can. Cavener: Madam Mayor? De Weerd: Who said something? Cavener: Over here. De Weerd: Mr. Cavener. Cavener: And just a thought, because I appreciate staff's time and I don't know how Council would feel about continuing this until next month, so that they are not having to be kind of at the whim a traditional City Council meeting that has had full and long agendas. That would give Council Member Palmer ample time to review the updates and would give all of us the chance to review, and maybe we would make our conversation more on point next month. Again, I don't know how the rest of the Council and, Madam Mayor, how you feel about that, but that may be an appropriate step to respect their time. De Weerd: Well, I guess we will put this on next week. I stayed in town to do this, but it is what it is. So, thank you, everyone, for sticking around. I didn't know this would be Meridian City Council Meeting Agenda March 27, 2018 – Page 54 of 493 Meridian City Council Workshop March 13, 2018 Page 50 of 62 the last thing on our agenda or I would have set it right out of the gate. So, appreciate it and we will put it on next week. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I don't know. I was trying to come up with a solution. We could always continue it until after our next meeting. Just hear from this staff that's here now and, then, any discussion can take place in a couple of hours or whenever we are done with our next meeting. If we -- we didn't realize that you had stayed in town for that purpose . So, if that -- we are in the middle. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I would be inclined to go now and just -- just get it started. De Weerd: Get through at least close out. Okay. So, how do I advance? Oh. I see arrows. Okay. Well, I will at least kick this off. I spoke with Councilman Borton on what the -- the most appropriate fashion to present this would be and this was kind of the format that we decided on. So, we will -- we will just get into one through three and get you through the close outs and ask for any follow ups on the areas that have been closed out to date by previous action. So, number one. In review of the current status - - I thought it was important to take a minute and bring it up to speed on some of the steps that have happened since October. Key events that have happened in December -- our director team met for a full day and walked through the entire strategic plan and discussed every single objective. So, they made sure not only the leads understood it, but so did the rest of the team and we were able to ask questions to -- to get more detail. One of the -- the most important steps that we have taken is that we hired Vincent and he has been such a great addition to this effort in terms of bringing it all into one, bringing common language and I'm going to tell you in just a minute a few of the things that he has done since he's been on the team . He has met with all of the directors following that meeting in December and reviewed each of their objectives with them. The objective leads, then, reviewed their goals and tactics to make sure that their intent was clear and working with Vincent has really worked on making sure that we do have some common language and it all works together . Through that, then, he rounded it up, looked at the entire plan and we vetted each of the -- the modifications that you will be looking at next week. Once Vincent was put on -- on board he spent hours combing through all of our Council meetings, watching the videos and looking at all the different changes that this strategic plan has morphed into and with that he has also contacted local municipalities, both in the area, in the Pacific northwest, and he has formed a cohort group that has really given him some feedback on what they are doing in their communities and how he can incorporate some of that feedback into ours. He has also approached the private sector and looked at what they are doing with their Meridian City Council Meeting Agenda March 27, 2018 – Page 55 of 493 Meridian City Council Workshop March 13, 2018 Page 51 of 62 strategic planning, how they are doing their key performance indicators, and looking at best practices. So, he's brought that all into what you have in front of you today. You have a red lined version in both the spreadsheet and the -- the document that we will be asking you to take action on after all this is discussed and Vincent will be attending a local government innovation conference in April to look further at what we can do to, again, continue to make this more user friendly and make greater sense . This is the objective dashboard that he developed. You will have this in your quarterly updates in terms of where we are at with our strategic plan. You saw that in the most recent quarterly update. This tells you that -- well, in October we had nine percent completed, with six total objectives. The current progress we have 16 complete with ten objectives and five objectives are nearing completion. They are around 75 to 99 percent complete. Four objectives have been completed since last October, which you will hear the close out in just a moment. This dashboard will -- reflects the total number of tactics that have been completed in the plan, with 22 percent completed as of last October, six -- or 36 percent have been completed to date, with 19 percent in progress. Forty-five percent of the plan has not been started. And this is at the end of year two. So, the close out reports. Each department lead will bring an overview of the completed objective and this will give those the opportunity to talk about what they -- what work they have done and to discuss the key milestones. So, Kaycee Emery will provide an update on 3.A.1. Vincent will present in place of Chief Niemeyer, to update on 3.C.1. Christena Barney will provide an update on 4.9.2, 4.D.2, if you were tracking me. Steve Siddoway will update on 5.A.2 and, then, we will have a follow up on the close out that we had in 1.A.2 and Brenda will do one on 2.A.2. So, without further adieu I will call Kaycee up to discuss 3.A.1. Emery: Madam Mayor, Members of Council, I'm excited to talk to you today about strategic objective 3.A.1. It was to ensure all city departments are using effective and efficient strategies in their marketing of city events and activities in order to increase participation and create greater level of engagement between the community and local government. So, some important events we took. We identified current events within the city and current marketing strategies. Then I formed a committee to discuss these marketing strategies and figure out if current events met the mission , vision, and values of this -- of this city. We researched what other private and public entities are doing to market their events and gauge success. We applied current strategies and research to develop a best practices checklist for employees . The committee that I had formed at the beginning helped finalize this list and after di stributing it a few members have already told me that it's been very helpful. So, that's fantastic to hear. Identify ways to gauge success of events, something that is very important, but often forgotten, those post-mortem after those events. And, again, staff members said this would be very beneficial, a step that they were forgetting after events, but now it will just be part of the process. Easy checklist. Easy to follow. So, performance -- performance measures. Consistent marketing of city events. Ease of marketing, which is time savings. I'm all about streamlining. So, we have given different ideas for reaching different audiences. Marketing ideas to elevate participation to target levels. Evaluation process to determine the success for city events activities. Number five, more goals will be met in future city events. Six. We have a city survey performance measure, quality and Meridian City Council Meeting Agenda March 27, 2018 – Page 56 of 493 Meridian City Council Workshop March 13, 2018 Page 52 of 62 variety of special events festivals. We want to increase -- we had 67 percent rated good or excellent. We want to increase that to 75 percent. In city survey I want to add a new question. The effectiveness of communications about events, because I want to see what people are thinking after we have implemented these new -- this new best practices. So, when it comes to marketing events, this strategic objective identified gaps that we have in the city. We host several events each year, each department -- more people in the departments than you realize are hosting events with different audiences and we are talking about even our education events, our car seat checkups. So, in Fire and so -- and all the way to our community block party, which is a huge event. The best practices checklist that resulted in this objective gives those putting together events a guideline for what works and what marketing methods are out there that they can utilize based on their goal for their particular event and it streamlines -- streamlines our marketing across departments. Another gap was the post analysis of events. So, the initial spreadsheet I sent around to departments require d them to look closely at their events, identify goals and audiences they may not have been aware of with all of their events that they were putting together. This was helpful. It's something we often forget to do, look back and assess the outcome of an event. So, from here on out with the development of the event analysis spreadsheet we have made it easier for staff to analyze their events to see if they are meeting their goals and improvements they can make in the future. Do you have any questions? I guess I have one more thing. Implementation. I have shared the two documents with those who market or organize events and I will check back in with them in a year to see if the y have helped or if we need to make modifications to those documents and I will be -- I will be checking back in with them periodically and I have also said that if any of them want to meet with me to go through that I'm more than happy to do so. De Weerd: Thank you, Kaycee. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Kaycee, as a result of this process were there community events that we are no longer going to do or support? Emery: Madam Mayor, Councilman Cavener, there are not. We found that they all met the mission and vision and values of the city. There were some that -- that I felt that -- I know that some people, now that they have done the event post checklist, we have one event that maybe they are considering might not be included next year, but that's for them to decide. As far as I'm concerned it meets the mission, vision, and values. But I think those checklists provide a really good opportunity for these departments to really hone in on what events they want to focus on. Cavener: Madam Mayor, follow up? De Weerd: Uh-huh. Meridian City Council Meeting Agenda March 27, 2018 – Page 57 of 493 Meridian City Council Workshop March 13, 2018 Page 53 of 62 Cavener: Is, then, the -- the effectiveness of the overall event, is that determined via the city survey or is that done via your checklist that you have created? Emery: Well, the city survey helps us gauge success from the citizens. The event checklist is kind of a postmortem where you can go through after the event to talk about what went well, what didn't, and a checklist of did you reach your goal, did you reach your audience, that sort of thing. Cavener: Great. Emery: But the survey is really our way to gauge citizens and we also have polling opportunities on NextDoor, which is something that's part of our making best practices that people can consider. Cavener: Madam Mayor, sorry. That brings up an interesting point. I guess maybe could you share with us what some of the best practices are and is it best practice -- I mean you take an event like the, you know, Christmas parade, that's much different than like the holiday bazaar and do you apply the same tactics to both events and how - - and who is determining what's effective for each event and what's not? Emery: That's why the best practices are really set to give these people organizing events that, hey, look, this is what works, if you want to reach this audience you use this. If you want to reach this audience, you use this. And here are -- here is what we do with our particular events, but here is some other options for you. If you want to try and go here you can go here. So, it's kind of a choose your own adventure. Cavener: Great. Emery: My favorite kind of books, by the way. De Weerd: Thank you. Emery: Thanks. De Weerd: Okay. Vince. Vince has gotten very intimate into the -- the plan, so he can give everyone's report, actually. Koontz: Absolutely. So, I have the pleasure of delivering this 3.C.1, develop a local incident management team to respond during and after times of community crisis . And chief was going to deliver this, but he had an arbitration hearing to go to, so I'm up here talking to you about it. So, a couple of the key events that happened with regards to this are the -- we reviewed our current city capacity to fill multiple needed roles during an expanded incident, such as like Snowmaggedon. Snowmaggedon tested current staffing capability to handle smaller scale local only event incidents . The regional southwest Idaho incident management team under the state Office of Emergency Meridian City Council Meeting Agenda March 27, 2018 – Page 58 of 493 Meridian City Council Workshop March 13, 2018 Page 54 of 62 Management was in place and functional under the direction of General Brad Ritchie. Currently three employees of the City of Meridian are part of the southwest -- Southwest Regional Three incident management team and the performance measure was to either -- either a Meridian standalone incident team was enacted of members of the City of Meridian are part of the regional IMT and so the notes I got from chief said Meridian command staff from Police, Fire, Public Works, Parks and Mayor's office and Finance are able to assemble and began incident planning within six hours of notification. In the event of an expanded incident exceeding the capability of city staff , the regional Idaho type three incident management team is able to be assembled and arrive within 12 hours of receiving request for assistance after a state disaster declaration is made and I stand for questions, although I'm not totally sure if I can answer them, because I would probably refer you to the chief . De Weerd: You do have a backup over there, so maybe Charlie has your back, because he's been very integral in the command side of things. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Vincent, if you don't have it, but I’m just curious if -- if enacting this team will have a budgetary impact and, if so, what's the estimated amount? Koontz: Do not have an answer to that question at this time. De Weerd: Well, I will say that if a team is needed to be developed , at that point you're not going to care about cost, because there is an emergency situation. Cavener: I guess -- Madam Mayor? De Weerd: Yes. Cavener: If an -- if an emergency happens I guess we don't want to develop a team, we would want to already have the team and so my question is what would be the cost to develop that team. De Weerd: Mr. Cavener, we do have ICS training that we do in Fire and Police and many of the other areas necessary to respond in an incident type of situation . So, they do go through ICS training already, so there -- they are, essentially, trained and stand ready to be pulled together and the need for responding to an incident. Simison: Madam Mayor, Council, Council Member Cavener, just to expanded on that a little bit, that was part of the -- I think the questions that the chief went through where he realized that the cost of develop -- of fully developing a fully licensed IMT that was staffed only by the city had a lot of costs associated with that , which is part of the Meridian City Council Meeting Agenda March 27, 2018 – Page 59 of 493 Meridian City Council Workshop March 13, 2018 Page 55 of 62 reason why they opted to say there is one that can be activated within 12 hours here that has no cost and the current staff that we have that goes through the ICS training that the Mayor does is adequate to meet our -- our events that we don't need to call in an outside team currently. Cavener: Great. Thank you. De Weerd: And I think that the IMT is covered by the county and where the expertise is needed from the state. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I just want to touch on the comment you made about that if there is an emergency we won't care about the cost. I would contend that no matter what the emergency is the cost should still be a relevant discussion . I think we all agreed that during the Snowtado that we had last year that -- that while we all agreed that it was an emergency, but the cost was still relevant and that we all got a call from Barbara saying is what we figured out what we can do, here is how much it's going to cost and ask some relevant questions, you had quick answers, and, yeah, let's do it. But I think the cost was a very important aspect of that conversation and no matter of the level of emergency it shouldn't just be a blank check. The conversation should happen. De Weerd: That's an important point, but the Snowmageddon or Snowtado, whatever you refer to it, is -- was not the -- the crisis incident that -- that you train towards and oftentimes authorization to spend happens with the state of emergency and , then, you almost come back when you have a breath to bring it to the Council and that is what they train for and those kind of things will be brought in to the elected officials for that spending authority as soon as they are able, but in a real incident -- and I'm not trying to minimize Snowmageddon, but it was a great exercise to really start to pull together what is that communication tool, what does the planning team do, what does the finance team do and it -- it was a great exercise for our team to really pull together and -- and work out some of the bugs and -- and be able to outline something that -- that ideally would be followed. But, again, at the -- Butterfield: Madam Mayor, if I might jump in here a little bit. I know there were discussions and a meeting last week that occurred between Chief Niemeyer and General Ritchie, who oversees the Idaho Office of Emergency Management and to the discussion that's being had here, whether or not we have an individual team just within the City of Meridian or we have people -- employees of the City of Meridian that are part of a team that coordinates with the state, what is coming out of those meetings is that any time that team would be deployed the state would reimburse the city for any costs incurred by that team, so -- De Weerd: Another lesson learned in Snowmageddon; right? Meridian City Council Meeting Agenda March 27, 2018 – Page 60 of 493 Meridian City Council Workshop March 13, 2018 Page 56 of 62 Butterfield: Yes. De Weerd: Yes. Thank you, Vince. Koontz: Thank you. De Weerd: And Christena I believe is the next objective. Yes. Barney: All right. Good evening, Madam Mayor and Council Members. Thank you for having me this evening. So, I have objective 4.D.2, which is to develop a comprehensive family focused health and wellness program for city employees. This objective specifically is to curtail healthcare costs that improve the experience rating for the city, family, employees and to be more fully integrated into the health and wellness program offered for city employees. So, some of the important events in leading up to the completion of this was we added communications about family involvement in the wellness events in e-mails that are going out to the employees. We have communicated that spouses are encouraged to participate in the on-site biometrics. So, the idea behind that is to know your numbers, know if you are in any high risk areas and, hopefully, get any preventative care. We had provided access to covered spouses through the well-connected website through Blue Cross beginning January 1 of '18. So, that gives covered spouses access to the health coaching, meal planning, fitness tracking, online coaching that the employees have access to as well. Spouse and children have been invited to participate in the wellness works challenge , the heart walk and St. Luke's Fit One events. And those are advertised through those -- those individual events. So, this objective through those efforts have been met . The performance measures, however, will continue to be evaluated and to determine for success. Industry standard for measuring these types of changes in this program is five years. So, we are just now starting to collect that data and we will continue to evaluate that to see if this change has been successful and , then, if we need to make any changes in the future. So, I will stand for any questions. De Weerd: Thank you, Christena. Questions from Council? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I'm going to kind of be -- De Weerd: Can you pull your -- Cavener: -- repetitive tonight. What, if any, budgetary impacts will this program have and what decrease in the experience rating are we hoping to achieve? Meridian City Council Meeting Agenda March 27, 2018 – Page 61 of 493 Meridian City Council Workshop March 13, 2018 Page 57 of 62 Barney: Madam Mayor, Council Member Cavener, I don't think that we have set that yet. I kind of want to see what the engagement is and see what the trend is over the first five years before we even set a matrix that we may or may not be able to obtain. Cavener: Thank you. De Weerd: Okay. Thank you. Siddoway: Madam Mayor, Members of the Council, pleased to report on strategic objective 5.A.2, which is the one focused on public sports facilities and partnerships surrounding them. The Home Court partnership, as we reported back last year, was the first success and major step toward growing our public sports facilities back in 2016. Last year, early 2017, I think you will remember -- many of you remember that we come before you to further define this particular objective. It was originally -- excuse me -- written to be more -- less about public, more about private and ideas, like attracting Boise Hawks to Meridian or something like that -- along those lines. As a result of that discussion Council directed us to insert the word public and change the focus specifically to phase one of the south Meridian regional park. So, that all of the tactics were modified at that point and changed to focus on phase one, development of phase one of south Meridian regional park and getting it out to bid and as part of this process we did reach out to all known potential partners . I believe there were 14 of them. Five of them offered to meet with us face to face. As a result of those meetings none of them had the financial resources to actually enter into a fiscal partnership at this time , but we remain open to partnerships at all times. Mike Barton was before you in January giving a detailed project summary of the -- the project from 2015 through 2018. I want to -- he is here today if there are any specific questions related to the project itself , but while I'm up here I want to express my own appreciation and , then, send some kudos his way for the undertaking it has been to take this project through to where it is now under construction. As a reminder, we are in bid strategy, including winter bidding. We sent the bids out to 133 different contractors. Sixteen bid packages were issued. Thirty bids were received. And on January 9th of 2018 Council awarded those contracts, which completed this objective. And I will stand for any questions. De Weerd: Thank you, Steve. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Madam Mayor. Thank you. Steve, with -- and the results of not any community partners necessarily being in a position right now to hop on board in a partnership, does that impact any phasing plans, amenities plans, or anything related to the future that we need to be aware at this time? Siddoway: Nothing at this time. We remain open to partnerships. I think the biggest effect on phasing was the -- the line that you saw for the -- the gas line that runs through Meridian City Council Meeting Agenda March 27, 2018 – Page 62 of 493 Meridian City Council Workshop March 13, 2018 Page 58 of 62 the park. Many of the sports facilities are in future phases and we remain open to -- and the organizations out there are aware that we are looking for partners, but we are not looking for a partnership that has us footing all the bill and giving them all the priority use time. We want partnerships to be true partnerships and we have a -- you know, a partnership form that's already been through Council and approved by that and when someone is interested we provide that to them, so -- but no specific impacts. Cavener: Madam Mayor, follow up? De Weerd: Yes. Cavener: Steve, when did that point occur where maybe we zigged instead of zagged, because we don't necessarily have a community partner that's wanting to be, you know, a financial partner in a particular amenity or structure or something along those lines? Siddoway: I think it happens constantly as we go through the process of designing and developing the next phase we will be looking for potential partners and our own fiscal resources and impact fees that have come in and what are we able to do with the funding resources we have and what could we do with resources that other partners might bring to the table. Cavener: Great. Thank you. De Weerd: Thank you, Steve. You want to advance that two. Council, the update -- the close out was on the urban renewal district and that has an update on our next agenda. So, well just close with Brenda and talking about 2.A.2 and that was closed out last fall and we will update you as to what's happened since then. Sherwood: Madam Mayor, Members of the Council, I'd just like to say thank you for having me. I know you have had a long night. I thank you guys for all the long nights that you have had recently. Even though we closed this initiative out, it really is ongoing for me. You know this. One of the things that we found for the performance measures as far as success of economic development is having a ready team and most of you are aware of this wedding -- or this ready team. This was something -- this was a model that we took from Twin Falls when they landed Chobani and it made a lot of sense for us to make sure that we had a diverse number of businesses, organizations always at the table. I'd like to say thank you to Council Member Anne Little Roberts. Her role with the chamber was how we were able to put this together. We now have -- we will continue this meeting. I have created talking points for everyone just so that when a company comes in they are aware of, you know, what they should be talking about, you know, in attraction. They know that the Mayor and I are going to come onto the scene and say, hey, this is a great place to be. What they want to hear from are that business to business, their peers, and this is a great place to live or -- and, actually, start a business. So, we are continuing -- I have asked Ashley because MDC -- just to give you an idea of all the organizations that are part of the ready team , we have MDC, obviously. So, I have asked Ashley, as the coordinator for MDC, to kind of push this Meridian City Council Meeting Agenda March 27, 2018 – Page 63 of 493 Meridian City Council Workshop March 13, 2018 Page 59 of 62 forward with me. We will have quarterly meetings just with our partners and that also includes chamber member businesses. We recently -- many of you are aware of Project Clipper and when Project Clipper came in we were able to hold that meeting and if you remember correctly that was 500 to a thousand new employees for an insurance company. A lot of their customer service. So, we held that meeting at United Heritage and Blue Cross was also there. So, they were able to get a feel of what the insurance industry was like here in Meridian. So, we will continue that. The chamber member businesses -- there is several. Food Services of America. Micro 100. United Heritage. Obviously, the City of Meridian. The Mayor and I are always part of these. BVEP. A big part of that. CWI. ESI. So, that they have sort of a contractor's viewpoint as well. But we have several new members that are coming on board . My colleague Jana Jones that was with BVEP is now with the University of Idaho. She's the economic development director for U of I. You would be amazed at all the different resources they have for businesses through U of I just to help companies get started. Lots of connections. Lots of foundation help. In addition, Boise State University will also be coming on board. C.C. Gassner. She is in charge of tech transfer. So, she will also be a part of this ready team. So, we will continue that. Another performance measure is provide annual number of partnerships with brokers, developers, and property owners. We actually went through all of our contact sheets and we have had over 164 contacts with brokers, with developers. Yesterday I actually -- I had two site selectors call me from Chicago and I had three sites requests come in. So, on an average day you have anywhere from, you know, three to five different calls. So, we safely -- we looked at all of our projects. Most of those projects are always reflected in your dashboard and , then, we have the weekly updates with th e Mayor as well. So, we are kind of compiling that. We get back with them. And, honestly, you know, one of the things that I tell everyone -- we are very lucky to have just a handful of developers that really do a lot of projects here. So, we are really on a, you know, one to one, you know, first name basis where we work very closely with these developers to develop marketing pages for them as well. So, those are weekly contacts. And, then, the final one is -- performance measure was maintain an annual database of leads. We do this, once again, through our dashboard. So, we had 23 site submissions through the Department of Commerce and through BVEP. Two of those visits came into Meridian as site visits and that was Project Clipper and, then, we also had Project Payback and that was about a hundred back office positions. So, two -- two of those throughout the year for 23 submissions. And that's about the average. So, we are doing that. At one point we had looked at a new type of database that would -- more of a customer management, but after seeing about a 55,000 dollar price tag we said, no, our contact management. So, we have actually kind of maintained that through our Outlook. One of the things that I will say to you while I'm up here is that it's never -- oftentimes the projects go by code names. It's not to keep the public unaware, it's not to keep each of you unaware, we end up signing nondisclosures primarily because those companies that are looking, they don't want their competition to know. So, just always keep that in mind. So, sometimes when we - - we don't always share everything right now. BVEP is no longer e-mailing out the project list. So, we will have to get together to like have those conversations. I'm -- you know, I don't put a lot of information on each of -- you know, the dashboard, but if you ever have questions you know you can always feel free to give me a call. So, those are Meridian City Council Meeting Agenda March 27, 2018 – Page 64 of 493 Meridian City Council Workshop March 13, 2018 Page 60 of 62 the performance measures that we have closed out, because we kind of, you know, mastered how we are putting these things together. However, there are ongoing daily, weekly, activities that I still partake in. So, any questions? De Weerd: Thank you, Brenda. Council, questions? Mr. Palmer. Palmer: Madam Mayor, just a comment. Thanks, Benda. As you started there was a whole bunch of questions kind of going through my mind and you like meticulously answered every single one of them. Sherwood: Okay. Good. Palmer: So, I really appreciate your presentation. Thanks. Sherwood: Oh, thank you very much. Cavener: Oh, Madam Mayor, just one. De Weerd: Mr. Cavener. Cavener: I have to echo Council Member Palmer. I'm writing questions and, then, I'm checking them off as you go through. But just out of curiosity, do you see any trends, any type of industries that are maybe looking at Meridian that Council needs to be aware or things that we can do to help support you and the Mayor and your department in these efforts? Sherwood: Madam Mayor, Members of the Council, Councilman Luke Cavener, actually, there is a couple of projects -- and I brought this up with our liaison -- that I will actually engage you with. Right now we are seeing probably about 90 percent, because of Chobani -- it's food processing. We don't have a lot of industrial land and when these companies come in they are kind of fearful, because some of our prices are double what they are in other cities. So, you know, I think until some of those other cities fill up the spot -- their industrial, we will still sit on some of our industrial. But as we look at the comp plan it might be something that, you know, we look at in other areas, so -- but industrial is definitely needed. So, that is a big portion. We get a lot of customer support centers. Now, don't let that like scare you, because, honestly, people get nervous. They are like, oh, it's another call center. It's not another call center. We have actually worked very hard to bring that workforce up. The tax reimbursement incentive is set at 42,000 dollars a year -- 43 now. So, they have to have those wages. When we are seeing the insurance companies come in, the insurance companies are looking for certifications and their paying to put that workforce through those certification programs and, then, of course, Paylocity. We couldn't have asked for a better project. That is actually -- what they are teaching there to recent -- a lot of them are recent grad computer students, that is almost a foundation that they are going to need for every other technology company in the valley. So, we keep seeing that go up. Now, one of the things that -- when we had some site selectors come in, one of the things they said Meridian City Council Meeting Agenda March 27, 2018 – Page 65 of 493 Meridian City Council Workshop March 13, 2018 Page 61 of 62 to us is I know you don't want to hear this from us, but embrace your entertainment. You have phenomenal entertainment. You know, we just -- at the Mayor's State of the City you talked about Wahooz and how the park are doing. They said go after -- you know, you have a couple more places on 84. You have got this half a billion dollar shopping center. You have the race track. You have all these things that really are great destination for families. So, they were suggesting going after those types of -- like Bass Pro, you know, those big types of stores. But not only that, on our wish list is some of those big golfing organizations or, you know, kind of like the Big AI's, but specialize in golf. So, we are working with a couple of developers right now to put together a lot of information and if you go to the strategic plan, I have attached some of our videos for tourism. So, it's also just -- that's a big part of it, too. A lot of those places want a million people, but with our tourism we are hitting that every year. So, we are working on some things and so there is probably some things that I'm going to call all you guys, you know, to be a part of that, because I think that they would really love to see just our diverse Council, the Council Members as part of that. So, I will keep you posted. De Weerd: Okay. Thank you. Sherwood: Anything else? De Weerd: Thank you, Brenda. Sherwood: All right. Thank you. Have good night. Item 9: Future Meeting Topics De Weerd: Okay. Council, I guess in light of our next meeting lined up outside, I would entertain a motion to adjourn. Milam: So moved. Little Roberts: Second. De Weerd: I have a motion and a second. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 6:20 P.M. (AU RECORDING ON FI THESE PROCEEDINGS) %, 3 C-�"-7 )91 � MAYO A MY DE WEERD DATE APPROVED Meridian City Council Workshop March 13, 2018 Page 62 of 62 ATTEST: C. JAY COL Meridian City Council March 13, 2018. A joint meeting of the Meridian City Council and Meridian Development Corporation was called to order at 6:47 p.m., Tuesday, 2018, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Joe Borton, Genesis Milam, Luke Cavener, Ty Palmer, Anne Little Roberts and Treg Bernt. Board Members Present: Dave Winder, Dan Basalone, Nathan Mueller, Keith Bird, Tammy de Weerd, Rob McCarvel, Rick Ritter, Diane Bevan and Steve Vlassek. Others Present: Bill Nary, Todd Lakey, Ashley Squyres, Hillary Bodnar and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Keith Bird __X___Genesis Milam __X__ Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: Well, I will go ahead and get us kicked off tonight. Thank you for joining us to the handful in our audience. We appreciate you being here. For the record it is Tuesday, March 11th. This is the joint meeting of Meridian City Council and the Meridian Development Corporation and we started very late. It's 6:47. And, Mr. Clerk, I will ask you to call roll. Meridian Development Corporation Board __X__ Dan Basalone __X__ Rob McCarvel __X__ Nathan Mueller __X__ Rick Ritter __X__ Keith Bird __X__ Diane Bevan __X__ Tammy de Weerd __X__ Steve Vlassek __X__ Dave Winder – Chairman De Weerd: Ashley, would you like to call roll for MDC. Item 2: Adoption of the Agenda De Weerd: And thank you all for joining us. This is a great one hundred percent turnout. Awesome. Item No. 2 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 2 of 36 Borton: Move that we adopt the agenda as published. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Item 3: Zamzows Mural Update De Weerd: Item 3 is the Zamzow's mural update. I did see Hillary. There you go. Bodnar: I don't even know how to address you all now. All right. Madam Mayor, Members of the Council, Members of MDC, the Zamzows family and Sector 17 have been working on numerous versions of a design for the Zamzow's mural and this design was approved by the Zamzows -- I think it was just last week. So, we wanted to give you all the opportunity to see where the design currently stands , get any of our input. But I did want to let you know that MAC is having a special meeting on the 21st of March to determine their formal recommendation to you, but if you have suggestions, comments or feedback that you would like to supply prior to hearing MAC's recommendation, this is the opportunity to have you both together as the authorizing boards to discuss. De Weerd: Thank you, Hillary. And we -- we did want to make sure, since we had everyone together, that you had a chance to -- to hear what the other body might say. It does need to go to the commission first , but this was an opportunity to share your thoughts as -- as one. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: I am so not artistic, so if I'm just missing it, please, let me know, but could you give hints on the blank spaces? Bodnar: Oh, these blank spaces are windows and doors that are a part of the building. So, as far as signs go -- De Weerd: I was going to say they have something to do about the farming and -- no. Bodnar: There are -- there are some signs on the building currently and the artists said that they would be happy to work around those signs and the Zamzows said they would be happy to move the signs, so everyone is really flexible as far as those go , but a lot of Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 3 of 36 these are built-in windows and, then, the stained bottom center is their door that slides open. So, if that helps give you a reference. De Weerd: That's a good question. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Hillary, so is it planned -- or planning on doing it in gray? Bodnar: No. Milam: Or is it going to be in color? Because I'm having a hard time envisioning it -- Bodnar: Yeah. It will definitely be in color. This is just, like I said, the approved design from the Zamzow's family. The artists have been creating design after design to help make the modifications that would fit the needs of both generations of the Zamzow's family, so we have this update design with their approval that we want to share and , then, the colors that would be integrated would be colors that would reflect some of the MDC branding, so there is some of those oranges and rich blues and yellows that would be integrated in this as well. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Hillary, as one who has just kind of got caught up to date on this project in the past week or so, can you give me a little bit of background about what type of direction was kind of provided to the Zamzow's family? I am so proud of our ag history in this community. That's just such a unique canvas and I think a real ly unique opportunity to do something different. I just didn't know if the direction was we wanted to do something very ag related, because it's the Zamzow's family -- just get me caught up to speed on how we ended with this. Bodnar: So, there -- there was a definite desire and -- from the Zamzow's family to have their be an agricultural theme as well. There were previous versions that kind of had some more abstracted elements and the Zamzow's family tended to the more realistic and the more linear, which I think we also kind of heard at one of the MDC meetings there was someone had said that they were interested in being pretty realistic . So, this artist group is also really good at making things look very realistic in their shading and use of color, so it was very much kind of that -- that drive from the Zamzow's family that gave it that pastoral and linear feel, rather than, you know, like something other -- the cows really stand out to you, but most of it's pretty flat surface and that was something that was the direction from Faye and Jim it sounds like and, then, there were lots of conversations, like we should add a cat or a cat family. We Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 4 of 36 should have a red barn, so that barn will probably be red, because that's something that's important to them and their family and that's the way of representing them without necessarily putting, you know, Grandma Z's face on the side of a building really big. De Weerd: Okay. Any other comments, questions? Dan. I mean Mr. Basalone. Basalone: Madam Mayor. Hillary, what's the timeline for a possibly completion date? Bondar: So, they -- the artists are really eager to get started sooner rather than later and so they are hoping to get it done this spring. Basically my plan is to get some type of recommendation from the arts commission. If they are in favor it could go as quickly as going to MDC on the 28th, City Council on the 3rd and, then, having the artist probably start in April and they said the installation time itself would be about two weeks. De Weerd: Mr. Basalone, can you talk into the microphone? Basalone: So, possibly by summer -- Bodnar: Yes. Basalone: -- we would have it? Bodnar: Yes. Basalone: Great. Bodnar: That's the goal. Their original goal was to have it done by March, but there were so many design revisions that it got pushed back a bit. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: It has been well established I am not an authority on art by any means, but I just -- just some feedback maybe to pass along to MAC and to MDC and the City Council here. We are a community of young families. We have kids in everything that we do and if it's possible to incorporate a couple of kids , at least I think that's also representative of what our community has become, which is a place that's focused on youth. Item 4: Main and Broadway Project Update De Weerd: Okay. Anything further? Okay. If not, thank you, Hillary. We appreciate you being here. Item 4 is the Main and Broadway project update. Mr. Lakey. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 5 of 36 Lakey: Thank you, Madam Mayor and Council Members. I guess I will kind of start this discussion and if the MDC board members can humor me a little bit, I'm going to go over some of the history that they are all familiar with. This is more for the City Council's benefit and what I'm going to talk about particularly are the -- the history of the process that MDC's been through, particularly with 703 and 713, the two buildings just over here and, then, kind of where we are now and, then, the broader policy and where to go from here is up to you as policymakers . So, going back to early 2017, MDC put out an RFP for those two buildings and Mr. Josh Evarts' November Whiskey was the only response that we received, but it was a good one, and the board approved and selected his proposal and we entered into a development agreement with Josh on November Whiskey. That development agreement, essentially, comes in two phases, but I want to start back before that. Before we entered the development agreement the urban renewal agency has the ability to put things like deed restrictions and rights of reversion in contracts, but we talked about that and although MDC has the ability to do it, those that are providing financing for the project and title insurance to the project don't really like those things, so we didn't include rights of reversion in the properties or deed restrictions, we simply addressed those things in the contract. So, when I say rights of reversion that means if the project doesn't move forward or there is a violation of the agreement, that it automatically comes back to MDC. It doesn't. What we built into that was what's called liquidated damages and specific performance , that if it didn't happen and there was a monetary amount that would help compensate MDC for the property that was transferred to -- to Josh in November W hiskey. So, as part of that development agreement, the 703 property, the old bank building, was transferred to November Whiskey and the -- that's Mr. Evarts' company and that -- development of that site was, essentially, phase one and, then, phase two would be the old bank building where the Unbound Library is now and they were kind of tied together. As things went along and time went along with the increase in building and everything, construction costs kind of went through the roof and as Josh was going through it and looking at the numbers realized that just phase one by itself didn't pencil . So, it was very -- Josh has been very up front with the MDC board, came and told them phase one doesn't pencil, I could -- it looks like phase one and two could pencil. So, started going down that road. But, then, as he started exploring that and MDC started -- was talking about that, I think everybody looked at a larger vision being the best approach and that larger vision being, okay, those two buildings and what part of the rest of the block could be developed as part of this project and Josh got Caleb Roope involved from the Pacific Companies and we started having those discussions about the larger block. Then there was discussion about the old city hall and that was a big question , a big unknown. It wasn't included initially in the -- in the planning and the discussions initially, but our board thought there was potential there . The challenge of the city had, obviously, that you know about was the litigation with Ada county and the unknown as to whether you had to do a courthouse or not and how all that was going to shake out. But there was interest in exploring whether the potential for the old city hall was even possible , even in the realm of consideration, and we talked about if so how would that proceed . MDC would not have to go through another request for proposal process, because we already did that with 703 and 713 and the rest of the properties, excluding the old city hall, would be private. Caleb Rube and the Pacific Companies teaming up with Josh to Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 6 of 36 develop the larger -- the larger site. So, we didn't -- we wouldn't need to go through an RFP. But if the old city hall was included , if that ultimately came to MDC, then, that would require some RFP process, because it hadn't been included in one before . So, as a result of that with that potential in the mix, we moved forward with a meeting with city staff and the Mayor and some of the MDC folks and MDC staff to talk about that potential for the old city hall. I would also say that during this time the development agreement has a larger term to it and , then, it has some internal timelines within it and I think some of the communication that we had from the city -- there was confusion about what those timelines were and the fact that we don't have a right of reversion . So, what we ended up doing with November Whiskey was extending some of the internal timelines, which related to getting plans submitted to the city, getting the demolition permit, actually demolishing the building. As part of those discussions the board was having -- initially they were talking about let's get the building knocked down as quick as we can and get things going. Ultimately they changed that to say, well, if we are looking at a larger vision, don't knock the building down, because it is still an asset. It's in need of some -- some work, but it's not falling over, it's not dilapidated or broken down, it just needs some additional repair work if we were going to lease it out again. So, we extended those timelines internally for those -- those internal timelines with November Whiskey an additional six months at our last meeting, but that doesn't affect the over -- we didn't change the overall term of the agreement as far as the end date for the development and then -- I don't know if I clarified before, but 703 has been transferred 713 Josh and November Whiskey has under contract and an option. So, both of those properties are subject to that agreement. The -- just to the discussion that we had with the city staff was -- is it possible to potentially include the old courthouse in a proposal and everybody essentially thought that it was possible . It could be included in an RFP, either as a bid alternative or -- well, probably as a bid alternative. You could do an option with it or without it. So, that potential was there. At the end of that meeting there wasn't any commitments, obviously, by the city or by MDC or anyone, but there was a consensus that staff go back to the respective boards and encourage those boards to look at issuing a request for proposal, which would include the old city hall site. But the caveats, obviously, with that were the city owns that property and the city would be involved in the drafting of the RFP and the selection process and ultimately if the city didn't like the proposal, the city has veto power. It's the city's property and if they don't want to include it, that's the city's choice. But the recommendation was to move forward with -- with that group, to go back to our boards and suggest that the board s move forward with preparing an RFP and -- and including that. That RFP crafting process could include whatever the priorities are for the respective entities, for MDC or for the city or, obviously, for both, recognizing that it needs to be transparent. Obviously, November Whiskey and the Pacific Companies have been doing some work already and make sure that it was open and it could be just the old city hall site, it could be a larger vision, whatever the entities come up with in the RFP and have it open for anybody to submit on -- on that RFP. There wasn't any set track or anybody that was -- was just being granted an approval at the beginning, so to speak. With those things, I think that kind of brings us to this point in the discussion. We can't require that Josh and November Whiskey put 703 and 713 into the RFP. They are -- they are under contract. The only thing that we can deal with in an RFP is the old city hall site and, Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 7 of 36 then, how and if that would be included in a potential larger vision . So, I think that's the history. Madam Mayor and Chairman Winder. I would be happy to answer any questions, but the policy side is yours as elected and appointed officials, whether and how to move forward on the old city hall site. MDC can still move forward with 703 and 713 in a larger vision without the old city hall, but it's up to you whether you think that's worthwhile to approach and how to approach it if you do. De Weerd: Well, I guess to just add one thing to it, the timing is perfect as 703 and 713 are looking to move forward, that if this RFP were to be put out now there could be some coordination among the projects and so that's what makes this discussion at Council timely. Lakey: One other item, Madam Mayor, the potential legislative solution also seems to be progressing well with the city and the county and that went through the senate committee -- I want to say this week or Friday. De Weerd: Last Thursday. Lakey: Last Thursday. It all goes -- runs together, Madam Mayor, lately, but it -- it seems to be well supported and I anticipate that that will be moving through the legislature and ultimately be passed. De Weerd: Thank you. Lakey: You're welcome. De Weerd: Okay. So, I'm going to open this up for discussion. Mr. Palmer. Palmer: Madam Mayor. My initial thought was before we get into heated discussions about the million different ways that we can all try to offend each other, my thought is to wait until we have a solution to the courthouse issue, because if -- if we are not going to require a courthouse opportunity in conjunction with whatever may or may not go there , I think that really clears up a lot of the questions about it and could make it as simple as putting it for sale, due to not having -- nobody ever having to deal with providing the ci ty any type of space or anything with it I think might make it more appetizing to just purchase it and avoid the -- the concerns that the city has had with -- with regard to just opening just that property out for an RFP. Just my thoughts. Lavey: Madam Mayor, on the practical side, I'm not -- not talking policy at all. You will have an answer on the legislative issue by the end of the month . The legislature is set to get out the 23rd and, then, we will see what happens with the governor, so you will at least know that part. I anticipate if you decide to do an RFP that it would take a month or so to put together between staff and everybody working on it . So, just more practical things to consider. Mueller: Madam Mayor? Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 8 of 36 De Weerd: And I think as you noted, you could put an add alternate on there that would be considered as they -- they look at it and propose -- because we still have an order, you know, our thing is -- is the legislation does address a funding piece to it , but we still, then, would need to hopefully move together with the county to ask for it to be dismissed or revoked or whatever the right terminology is . Yes, Mr. Mueller, just pull it toward you. Mueller: Okay. So, I think a color commentary piece that's probably a good o ne to explain is I actually agree with everything that you just said . The only caveat here is right now time is a pretty big deal, because what will happen is we are going to have the end of winter, when everybody is going to want to kick off construction projects, and it's kind of coming fast. The other problem is we have people actually leasing some of the space right now. So, before any type of building project can be kicked off a notice has to be given and people have to be given the opportunity to c lear the premises and we have a window for construction of that size and scope -- the window is very small. We had a very mild winter this year, but that was pure luck, and it was very unexpected. If we have a bad winter next year, nobody's building during the winter, because it costs substantially more; right? So, one of the dilemmas that we have is while I actually think if we wait out a legislative solution and, then, sell something or something like, that -- it's a good idea at the same time if we do have to go down the route of an RFP, we have an option to be able to put out an RFP, we essentially represent government, so we get to be as complicated as we want to be. We can put out an RFP that has two questions, like what would you do if you had to accommodate a courthouse and what would you do if you didn't have to. Right? We are able to publish that and put that out there and have it ready to go and by being a little preemptive, just in case that's the route that we have to go, we save about a month's worth of time and that month is critical when it comes to actual construction if we want to get something going sooner rather than later. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: This is the Nathan-Ty show up here. And, you know, our concern with the -- the RFP situation is that -- at least to me this councilman doesn't -- doesn't want to put out an RFP without including the 703 and 713 properties. I understand the complications behind that. I think the most realistic opportunity to -- unless Council disagrees -- would be to pursue selling it after we know that the courthouse issue is no longer an issue. Unless we were to have it appraised, assuming -- I don't know if it becomes less valuable because of a need that we would have with regard to selling -- which we really can't move on selling it without knowing whether we need it or not. So, I really think we are just stuck unless Council is willing to do an RFP on just that property, which I'm not -- stuck waiting to know whether we need it or not and, then, moving forward with a sale. De Weerd: So, you want to do an RFP with someone else's property? Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 9 of 36 Palmer: Madam Mayor? De Weerd: Yes. Palmer: Madam Mayor. No, I don't. I want to do an RFP only -- no. I mean I -- this was the road I was trying to avoid us going down, because, you know, for me it's the optics of the scenario. There is no greater friend to Meridian I feel than Josh Evarts. He has the exact same motivations that the rest of us do and our passion for Meridian. The problem is for me I'm super worried about the optics of Council putting up a piece of property that we own for an RFP when they are -- I mean it's one thing when there is adjacent properties that -- that Josh may own, that he purchased, but when there is pieces of property that were purchased with tax dollars that were given to an individual and, then, have an RFP for an adjacent property when there is an obvious upper hand that was given by government, it's just -- the optics of it, even though the reality is a perfectly legitimate situation, but the optics of it are too strong in their own direction to go down that road I feel and could all be avoided -- understanding the construction issue may complicate it, but dealing with government complicates it and so I really feel like that the best way to maintain the view of the whole situation , the relationships involved in it, is to wait, find out if we don't need the property and, then, it makes it much more appetizing to me I would think, knowing that you can have the property and not have to provide anything to the city, other than pay for it. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I -- you know, I don't think there is a person in either one of these bodies that are sitting up here right now that certainly, you know, doesn't want to dot their I's and cross their T's to make sure that we are not making any mistakes, that we are doing everything above board. There is no doubt about that. Perception is reality and I think we all understand that. However, you know, Josh Evarts, November Whiskey, owns those two properties technically on paper and so it would -- unless he is willing to give those properties up, you know, to create, you know, and RFP is what you're talking, you know, about doing, I think it would be pretty difficult, you know, and so I don't think it would be a complicated conversation just to say hypothetically, you know, if we were to offer up an RFP does that -- I don't know if that RFP necessarily has, you know, to do with the two existing properties that November Whiskey owns. You know, someone might want to -- in their RFP proposal may want to do something completely different that has nothing to do with what Mr. Evarts has -- or what his vision is. I mean that would be Mr. Evarts, you know, vision of what he wants to do with his RFP, but maybe someone else's vision is completely different and may be a completely different business, a completely different development, and so I think that if we are up front, you know, making sure that we dot our I's and cross our T's, making sure that we are above board and very transparent, I -- and maybe a discussion needs to take place of, you Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 10 of 36 know, is it possible to do an RFP just on city hall, but not necessarily, you know, the two properties that are involved with November Whiskey. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: I agree with Councilman Bernt. I believe there are -- is definitely an opportunity to do an RFP and I think once that we have the courthouse issue -- not only through the legislature, but resolved completely, then, I think we can have the conversation do we send it out for RFP or do we outright sell it and I don't think until we know for sure that the courthouse issue is completely resolved that we should take that building and making other commitments with it. De Weerd: Other discussion? Mueller: So, one point of clarification that's probably worth mentioning is developers that exist in the conversation have made it clear that even if they had to build a courthouse they would actually be able to factor that into the plans. So, on one hand the courthouse is an issue, because this all becomes a lot clearer if that is resolved and goes away, but on the second hand, even if it doesn't go away and we really are stuck with building a courthouse down here, that it appears none of us want to, we actually have a solution to even that scenario that's probably worth mentioning. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, are we wanting to create an RFP because we have one contractor who wants to do something with the project? That's what it sounds like. And if so wouldn't it be easier for them just to buy the piece of property. If you already have the person -- if you already have chose the winner pretty much and you're just putting an RFP out there, I don't know -- it's just confused. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: I don't know if they are still in play, but at one point -- probably six or eight months ago I had heard that there were two other developers interested in participating in an RFP for just the city hall piece. De Weerd: You know, I guess just a little history here. When the city moved into this building the Council did have an opportunity to -- to put that out there and put it up for sale and the hope was to be part of a larger vision and when you put it up for sale you don't have any -- any opportunity to know then what the future owner would have for Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 11 of 36 that vision and so that is why they held onto it as to be part of a larger project that would benefit the public and the redevelopment of downtown that was the decision made at that time. I think that we are at a crossroads again with that very same premise is you put it out for an RFP and the Council would have an opportunity to say does that vision fit the highest and best use and would benefit the public and the redevelopment of downtown. If you sell it you don't have that -- that -- I -- control, I -- for lack of a better word and that is what you lose when you do that . Council has noted that it would take a handful of weeks to put together any kind of an RFP and as Board Member Mueller mentioned that you could have with a courtroom or without a courtroom and what would that that proposal be. That is another approach that you can do. But there is the timing issue here and if we are willing to -- to take advantage of that timing opportunity, we had someone at the MDC board that said, hey, he would submit on the city hall project, even knowing the other two buildings -- or two lots are under development, because he felt he could also gain from economies of scale in doing some joint partnership or work with the project that 703 and 713 might be able to benefit. So, I think with that timing in mind you could serve one big project or two projects that work in synergies together by going ahead and moving forward now with those two caveats. Milam: Madam Mayor? De Weerd: Again there is many choices. Mrs. Milam. Milam: With all of that in mind, I think putting it out there with or without a courtroom I think really complicates it. I think we would get less response, but I wouldn't have a problem with staff working on it. If it's going to take several weeks hopefully by the time it is ready we will have an answer and if for some reason we don't, then, you can include the courthouse kind of as a last minute -- you know, before it goes out there. But I think that by putting it out without that, if we have an answer by then I think it would be a lot cleaner and a lot easier to get more responses. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: The other major concern for me is I'm not willing to sign over a title where there is no mechanism to get it back. De Weerd: Then build it in -- Mueller: Quickly I want to clarify -- De Weerd: Mr. Mueller, I will recognize you. Mueller: Oh. Sorry. You do understand that if you're going to do anything with government property and sign it over to an individual , if they are going to be able to get a loan to finance any kind of project of any size whatsoever you cannot have one of Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 12 of 36 those clauses in it. No bank on earth will finance it. So, if you're not willing to sign over property without a clause to be able to immediately swoop in and steal it back , you are effectively removing that property from any development whatsoever ever. That's just a truth. Like whether you understand the way banking and development works, that's true. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: To clarify, I'm not willing to sign it over without a mechanism to get it back if we are giving it away. If we are selling it through the normal process in which we would sell a piece of property, absolutely, sign that sucker over. We don't own it. It's in private hands. It will be much better handled by somebody that's not government , but I can't give it away without being able to get it back if -- if what has been promised to be put there some reason doesn't happen, we need it back and if that's not a possibility then -- then whoever is going to build on it needs to -- needs to buy it. Winder: Madam Mayor? De Weerd: Mr. Winder. Winder: Just a point of clarification. Our agreement on 703 and 713, we do have the right to get it back if we declare him in default of the agreement and pursue legal remedies that we have for that. We just can't immediately take title back. So, there are -- there are mechanisms in place if he doesn't build the project that we all agreed on to get it back. De Weerd: Mr. Bird? Bird: Madam Mayor -- Madam Mayor, to tag along on the Mayor's talk, we bought 703 and 713 when we got a good price on it and Tammy and I are the only ones that were involved. We did it to get some property so that this kind of project could be done on that block. We envision -- basically, the original envision was to only have the Bank of the Cascades building left on that block when we got done with redevelopment. So, I don't disagree that we -- that we wait until we find out what the legislature is doing with the courthouse, but as far as construction, if you got started in July, August, you could be closed in so you could work through the winter, even if you had a snowmobile. So, I -- I think we better just get the RFP ready and I know that it's going to take the whole block to get it done and, then, the Council -- you guys decide what you want to do with city hall, whether you want to sell it outright or whatever you want to do , but those two buildings were purchased with that development in mind -- of the whole block, just not half a block. De Weerd: Mr. Basalone. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 13 of 36 Basalone: Madam Mayor, just a couple of clarifications. I agree that we -- we shouldn't go forward with an RFP if we don't know exactly what the specifics of the RFP should be, but to Mr. Mueller's point, there is nothing to keep us from preparing an A and a B plan as Councilwoman Milam said, that -- that -- one that included a courthouse in the project and one that didn't and, then, wait and see what happens with the legislature to see which of those you put forward. But I would agree with you that we put it through the RFP process, rather than an outright sale, so that you can include what you feel should be in that RFP and you can accept it or not accept it , you can negotiate it and so forth. But it isn't giving away the property, it's negotiating the sale of the property based on the RFP. So, I think we need to be real clear about what we are talking about. We also have a third entity in that block and that's the private owners that are not part of the old city hall RFP possibly and the property that Josh now has the rights to on 703 and 713. So, there may be -- there could be, theoretically, three different developers that go into that property. It would behoove them, obviously, to work together to get the best bang for the buck for that total block, but we have no assurance on that and I think the RFP process, in my estimation, is the most transparent process for the public. De Weerd: Mr. Mueller. Mueller: So, it is worth pointing out there is actually five different property owners on there and by putting out an RFP we are not at all actually in any way, shape, or form choosing winners. The interesting thing is it might -- there might be a perception that it's that way, but if there is any perception of that there is not people with 30 to 65 million dollar budgets lining up to build projects in downtown Meridian right now. So, while there is only one person standing in line willing to spend that kind of money down here and there is a chance that he might win it, there -- there is five private property owners on that block and all of them have, essentially, at their core the same advantage and/or disadvantage that the current interested party would have and any other interested party is able to go and procure some of that property and also have a n advantage if they want to. So, as far as the possibility for some view of impropriety here , I think that that's just an issue of education. I mean we have the press here right now, they can write about this if they want to , but the fact is the whole entire panel up here is very concerned about the fact that we need to be very, very transparent and make sure that this is being handed over correctly. I'm fairly certain that we can find a way to not stall out possibly one of the best, largest projects to ever come to downtown because we are scared maybe it could look bad, even though every single thing that's originated so far has been a hundred percent organic and in the public eye and even written about in the paper. So, I think it's an interesting thing, but I definitely wouldn't say we have any chosen winners in this. De Weerd: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. Mr. Lakey, can we get some clarification as to whether there is a mechanism to take a property back or -- or is there --- Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 14 of 36 Lakey: Madam Mayor and Chairman Winder and Council Member Palmer, I will put a finer point on that. There is not a right of reversion, so it doesn't automatically go back. What we have built into the contract is liquidated damages for the property that's already been transferred. So, the 703. That one does not have a mechanism to come back. We have specific performance built into the contract , which would require court action to, essentially, try to force Josh to do what he said he would do, so that parcel doesn't have a specific mechanism to come back . What Chairman Winder was talking about is the violation provisions of the agreement. If the agreement is violated, then, we have a 30 day cure period, we have to provide notice of violation and opportunity to cure to Mr. Evarts and give him an opportunity to correct what the violation is and if he doesn't, then, we can terminate the agreement and if we terminate that agreement before the property is transferred on 713, then, that one would come back to the MDC, because it hasn't been transferred yet and if the agreement was properly terminated , along with the option. So, that's kind of the finer point. Part of it, yes, part of it, no. Liquidated damages and specific performance. De Weerd: Mr. Nary, would you have anything you wanted to add? Nary: Thank you, Madam Mayor, Members of the Council. Not -- I don't think so, other than it seems like there is a little lack of clarity. We -- the city cannot give the property to anyone other than the MDC, so we can't -- we can't transfer it. Even with an RFP we would still, then, need to partner with MDC for the transfer of the property. The only way the city can give property is to either a nonprofit or government al -- or, excuse me, a governmental entity and so that part isn't -- it's really a partnership that has to be done with MDC. If the objective is to, then, transfer the property at no sale to, then, get the RFP constructed as presented. Other than, as Councilman Palmer stated, you could certainly put it on the market, you can market it, declare it as no value to the city or no use for the city and, then, get an appraisal and sell it and that's an auction and that's a -- that's a different process. But I wasn't clear if everybody understood that we -- MDC has different rules and ability to do things with properties that the city does not. So, the RFP part can be done and if the intent is to transfer the property without a transfer of funds for those properties, then, it could only be done for the MDC process. De Weerd: Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Clarification for Mr. Nary -- De Weerd: Yes. Cavener: -- if you don't. Sorry. Should the City Council want to transfer property to the MDC, can they provide that transfer with certain conditions attached ? Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 15 of 36 Nary: Madam Mayor, Members of the Council, Mr. Chairman, Councilman Cavener, absolutely. I mean I think that's kind of been the discussion is that will be part of the RFP process. If the city determined that the RFP didn't meet whatever requirements the city had, then, they could decline the RFP, simply, then, remove the property from consideration. So, that's really the one string that you could ma intain before you transfer the property over. De Weerd: Any other questions? Comments? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I value MDC's time here tonight. I know that part of the goal was to hear from Council on this issue, so I want to provide a couple of thoughts. First, I just want to applaud MDC and the public that are here with an interest in some of these properties for having a vision. The many years I was on MDC when we were smacking our heads against the wall saying we need a vision for this area and I applaud this group for coming up with that and bringing forth an idea. As a City Council member -- and I appreciate Mr. Mueller's comments about the perception. I really try and look at this as what would somebody who lives in Meridian -- we see in the newspaper, hear on the news, what would they hear? And here is what I see. I see that the agency gave a building away for a project, didn't quite work, and so they provided a second building at no cost that maybe would work -- it would sure work better if the local government gave a third building in order to make a project work. I think if I read that in the newspaper, I saw it on TV, I would wrinkle my brow and I would say, man, those are three assets that have been paid for with my tax dollars, but are now going towards a project that wasn't - - those are my dollars being spent and I just don't know how the public would feel about that and so that's the piece that I have wrestled with. I feel much more comfortable selling the building and Ietting the free market make the pick or if the city needs to build a courthouse, to me that opens up a compelling case to be made for our public that we have to build a courthouse and here is the land to do it and there is a developer that's willing to include that. Our taxpayers are getting something in return for the asset of which they are giving up. Right now all I hear is that for the assets that our taxpayers are giving up is a potential for a new great business development that will bring jobs and restaurants, entertainment, and grow our economy -- well, that's great. Meridian's economy is also growing without that. So, I'm really struggling to find a compelling reason to support giving up a city-owned asset to benefit an overall larger commercial project and that's hard, because as has been articulated many times, the person behind the project is somebody who I consider a friend, but I think we as elected officials have to take the names out of the seats and make the determination about what if it isn't Josh, what if it's somebody else, boy, would we still be feeling the same way that we are and so for me that makes it easier to say, boy, just don't see the value that I can articulate to our taxpayers in just giving up a city-own piece of property. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 16 of 36 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Based on what I have read on NextDoor, if you put out an RFP for this to be a Trader Joe's with a parking garage on top, I think the taxpayers will be happy with that. De Weerd: Well, I think you're right that -- that development is happening all around us, but not in downtown. Downtown always hosts or sports a number of problems and an uneven playing field and that is why urban renewal districts are generally developed or -- or considered is to help even that playing field and allow redevelopment to happen. It's been said many times -- and I think that our public in particular durin g Destination Downtown said it is important to them that the heart and soul of our community is healthy and that investment happens down here . Well, there is a partnership expectation with redevelopment to -- to even that playing field. The reason you're not seeing development in downtown is because of the challenges and the costs for redevelopment and oftentimes those -- those assets that are owned by an urban renewal district are considered to help incentivi ze those investments, to bring them to our downtown and in the meantime bring services and jobs and life . So, I guess you can see it in a number of different fashions, but that's traditionally some of the rationale behind having those assets and putting them to use in looking for that higher and better investment and bringing life and jobs into a downtown. Mr. Basalone. Basalone: Madam Mayor. Just one of the factors that Councilman Cavener left out of his concern is the fact that the goal of urban renewal is to increase property values , to increase the value of what is already here in some meaningful way , because of all the things that the Mayor was just talking about, which limit it. First of all scale. I mean there is a reason why people are building in Ten Mile and not downtown, because they can get more property cheaper there than they can here and the scale allows them to make a profit, which is what capitalism is all about, and I would submit to you, Councilman Cavener, that the equity increase in the property -- private property value downtown over time will more than pay back the public's need to have revenue from the downtown. I can tell you from own experience, having been an investor in downtown over the last five, six years, my property taxes have more than doubled in a two year time period. That tax money is going to the public. It's not going to anyone private. It's going to the public and if we have a development on Broadway that's going to bring in over time millions of dollars of tax revenue, that's to the benefit of the whole Meridian community. So, I think we have got to look at a long range, as well as short range in terms of value and you're right about education , because nothing is being given away. There is no such thing as a free lunch. We are asking somebody to invest two, three, four, ten million dollars in our downtown of their money, not our money. So, there is no such thing as a free lunch and I think that we have to take that longer view sometimes , because it is an investment in our downtown. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 17 of 36 De Weerd: W ell, it doesn't appear that a decision or direction will be made tonight or -- I don't get that sense, but certainly if Council would like to prove me wrong I'm open to that. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: While I am not one that is any -- prepared to make any decision tonight, I do think it's important that this type of dialogue continues between MDC and the city. Obviously, we will know the city's fate as it pertains to what, if anything, we may be required to do with that building in the coming weeks. It warrants either a joint memo between the two bodies or potentially a follow-up meeting. I'm very supportive of that. I enjoy having the opportunity to hear from our urban renewal commissioners on this particular issue. So, I think that nobody is closing the door, I think I'm prepared to make a decision tonight. De Weerd: Any other comments? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Just one thing for you guys -- everybody to consider and stuff. We -- we all have seen what's developed in Boise in the last five or six years, how they have grown. I will guarantee you 50 years ago you could have shot a rifle through that town and never hit a person. It took them -- or their urban renewal district that long and if you get something started like this, it will just piggyback all around. We -- and Tammy and I and Bill are the ones -- that's why we did not move City Hall out of this downtown. We could have -- we could have found property half the price if we wanted to go out to Eagle, Ten Mile, someplace like that. But we committed here. The MDC, thanks to Ashley, we got COMPASS to come down here and bring people down here . We put that building up and stuff. So, just -- just think what you want downtown here. Dirty dirt is always going to be more expensive than clean dirt. I just leave that with you guys to think about. It -- you don't redevelop a downtown that didn't have a great set up to start with for the last 40 years. We have had the Crossroads and all them go on in out there and draw a lot of that away there. So, just -- this thing, do you want to redevelop downtown? If so this block is a good place to start. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor and Mr. Bird, to that point I think that -- that I -- I agree that we want to see this stuff redeveloped and it's best done in the private sector through the selling of it, because I mean you bring up the building that COMPASS and VRT is in, Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 18 of 36 that's a building that tax dollars continue to go towards debt on that MDC doesn't -- they are not on the title. I mean that -- that to me is a disgusting situation, the fact that there is an unelected board that built the building, gave it away, is paying the debt on it and isn't on the title and so to me instead of turning properties over to MDC or to another government agency to try to figure out who best to give them to , because they might build the coolest thing, this is why I am consistently in favor of selling properties, because if we sell it, then, it's in the private sector's hand and while we very well may in that situation get the project that we all -- all these ideas of what may end up there that we have been hearing for the last few months, we are all super excited about that. But the process in which that property is transferred ownership needs to be done in the purest way and that is not by just transferring it between governments to give it away , without -- especially without an opportunity to get it back if what you are told is going to be built isn't built. I don't foresee that being the issue, but whoever it may be, whether it was Josh or anybody else, if there is -- there is always a chance that that isn't going to happen and so to give it away without a mechanism to get it back because a bank doesn't like that language, isn't appropriate to me. Bevan: Madam Mayor? De Weerd: Yes. Mrs. Bevan. Bevan: Thank you. I just want to point out that, you know, throughout MDC and all the many times that -- that November Whiskey has come and presented to us, that, you know, where we are today is not where we were ever intended to be today. So, I think in the original process of going through the 703 and 713 and coming and presenting tens of thousands of dollars have gone through November Whiskey in trying to make this happen and I think we just need to remember that -- that that point is that there was a lot of heart and a lot of drawings and a lot of renditi ons and a lot of changes, I mean if there could already be a building on 703 there would be and so we just need to remember that, that -- that I think that we need to continue with that same passion that we started with at the very beginning, because I think that that's important to remember. De Weerd: Good reminder. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, the RFP is put out, then, by MDC; correct? Does the Council have any say in the final choice or is that all MDC? We have -- okay. Little Roberts: Madam Mayor? De Weerd: Hold on. We will have Mr. Lakey respond to that question. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 19 of 36 Lakey: Thank you, Madam Mayor and Council Member Milam. The RFP we anticipated would be put out by MDC, but it would be developed and approved both by the city and by MDC, so we are -- if -- if both entities decide to do it, you're on the same page as to what's issued, both the city and MDC would be involved in selecting the successful proposal and, then, even after that the city would still have the final veto on whether or not to transfer the property. It's the city's property, it would have to be transferred to MDC to be moved forward in whatever development is selected . So, the city has most of the cards in this one. De Weerd: Thank you. Mrs. Little Roberts. Little Roberts: Thank you, Madam Mayor, but he answered my question in that process. De Weerd: Thank you. Mr. Mueller. Mueller: Okay. I want to make a comment, but I like want to take my MDC hat off for a second and be a member of the public. So, a couple things. One is if you guys spend a lot of time downtown, like Old Town Meridian, which I do, we just lost one of two tech companies in downtown. They needed to move. They looked for space. They haven't been able to find space. So, they are gone. I'm hiring five people a week right now. I think I'm the largest employer in downtown Meridian next to City Hall and I'm out of space and I'm literally going campus style and it's i nsanely expensive for me, because I'm going to have to start signing leases on multiple buildings, which gets stupid, the amount of coffee machines I have to buy is absolutely ridiculous and you're, frankly, going to lose me soon, because I can't fit down here, guys. That's just the truth of what's going on in downtown. We need development. We have -- even flagship restaurants that I can't actually say, because it's on friends -- that basically are at the point where they want to move into, essentially, something kind of like Boise, a downtown entertainment district that doesn't exist in Meridian and if we don't solve these problems soon, they are going to leave, too, and we are, essentially, going to be the place that you pass through on I-84 to go to downtown Boise to have a good night out and get a drink and a bite to eat. That's the reality of what is actually happening. Our company -- when we hire an employee right now -- our average employee buys a home, their first time home ever within three months of getting hired by us. You know where they buy their homes, because our offices are in downtown Meridian, they buy their homes in Meridian. They live out here. So, as a member of the public on one hand I sit here -- this is why I'm on urban renewal. I will never be a good city employee. You guys can all laugh at me -- and it's true, I would laugh at myself if I ever went to try to actually be in politics. But the reality is I'm on urban renewal because our job is not to only predict taxpayer money, that's your guys' job and you do a great job at it. Our job is to think strategically about downtown and how are we going to save the fact that we have businesses even now -- while we all think that we are so focused on building downtown, we are losing businesses. They don't have space to grow. We have coffee shops that don't have enough people . Do you know I'm the highest grossing person at both our coffee shops and Flatbread. I know both owners. They have their little Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 20 of 36 system. I have spent more at both of those places than anybody else in history. If -- we are going -- we are not quite growing like people think we are. Yes, we are growing, but our downtown is not. Okay. So, we do need development. Time is of the essence. We are losing companies right now as we speak and things like this -- I got to correct -- I'm sorry, I'm talking very long, but give me -- I got to correct a couple facts, because we actually took a really long point to meet with the Meridian Press to make sure that the article that you're scared about getting published someday, it's an impossibility that that would ever be published, because already they know enough information to know that what you said is actually not possible. So, the property that Josh has currently -- he's already expressed and said if we cannot move forward on a bigger project , that he will develop that, but the trick is you can't just say, okay, go ahead and start that and we will get back to you on the other greater thing, because there is an economy of scale thing. I'm either doing a loan for this much money for this fixed project or I'm doing a loan for the whole thing. We can't do one without the other. So, that is currently on hold while he's waiting for a response, essentially, from us, okay? So, that's why that's on hold. Secondly, those properties are back on the tax code, so he has paid property tax on them, which they weren't for the last several years. They were just a drain on city and taxpayers. So, we are happy that they are at least back on the tax code. Somebody is paying taxes on it. There will be a development there. We are hoping for a larger one. Secondly, they have never ever expressed an interest at all to necessarily get Meridian city hall for free. That's something we all seem to kind of be projecting onto them . I don't think they care. They are more interested in what is the way to go about doing a bigger development. Now, me as an MDC member, I understand this block is a very strategic place in downtown and we only get one shot at doing this right and it's important that we do do it right. Now, here is the dilemma that we run into -- and I'm just going to be very transparent here. We have the public and everyone here. As an MDC member, trying to be strategic for downtown, saying what do we need downtown for downtown to thrive. If we go a public route and we say let's just put it up for auction and sell it. We lose our ability to be strategic, because anybody can buy it. The Harvest Church, which we all like and has done a great job and we actually partner with them on a transportation program, they could see on this amount of value in it and they will literally buy it, pay twice the market rate and level the thing and just turn it into church parking. Now while they have been a good partner to downtown, that is not a strategic use of a whole entire city block that we can develop; right? So, to be able to control the destiny in some way of this development , it doesn't mean we have to give it to a chosen winner, I don't care what developer builds something, I just know that we need stuff built down here; right? So, we need to be able to somewhat I think control this process through an RFP to make sure that the greater strategy of both MDC, people like me from the public that don't get paid to do this, that somehow this takes like 20 hours of my life every single week; right? Somehow we get what we actually need for downtown and we all agree, even City Council, that it is strategic; right? So, we have -- this isn't as easy as -- although I just want to sell it to public sector or those guys want to give it to a developer that's pre-chosen. It's not that simple; right? The other thing I would say -- if you like this meeting and like hearing input from us, we meet every week right there, actually. We have a property committee that discusses this stuff in detail and this is a project that I personally have worked on for almost a year and it's not only even -- I will Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 21 of 36 be glad after this -- 90 seconds. This project isn't even just this project. This project is connected to the Union Pacific land, which is connected to Pro Build. It's connected to a greater vision of all of downtown and there is a lot of information -- information, believe it or not, the whole entire press has been briefed on. We met with them for -- how long did we meet? Three hours I think it took or two hours or something to explain all of this. So, there is a lot of details around this. It's not just as simple as, hey, I just want to sell it or, hey, I don't want to just do an RFP that automatically will be won by Pacific Partners. Does that make sense? I hope that helps shed some light. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: So, here is a question and, then, the reason for it. How long does it take to prepare the process for either going an RFP route or auction or whatever mechanism to just sell the thing route and -- and whatever the time frame those are, to know when we could -- the reason I'm saying this is I -- if we were to -- to be in the process on both routes and, then, by the time it's time to say go on one of them , we might have more information with regard to the courthouse and be able to make a better decision which way to go, or is it none of that can begin until we do say go? Nary: Madam Mayor, Members of the Council, Council Member Palmer. So -- I wish there was an easy answer. You know there never is. Palmer: Sure. Nary: The RFP process will take a little bit longer, because as Mr. Lakey stated, the development of what -- what the city and the MDC board is interested in and what you would like it to contain, will probably take 30 to 45 days to develop that. Putting that, then, out to the marketplace, the timing is whatever you choose, 45 days, 30 days, 60 days, whatever you choose is fine. So, that process will likely take quite a bit longer and really I think the question we really know -- or are asking and want a decision at some point is do you want us to do that. The selling part is simpler. There's a public hearing process that's required. There is declarations that has to be noticed in the paper. There is a public hearing that's held and, then, the auction itself. So, if you're -- if you want to sell the property you can do that probably within -- with a due diligence period and everything else that might go with it, 60 to 90 days max and you can be done with it. Probably 60 -- closer to 60. So, you could do the selling very quickly. But the other piece -- because, again, we are still looking at the development of the RFP and what you're looking for, will generally take a little bit longer and, again, you would want to put it out on the street for at least 30 days, if not 60 or 90, depending on what you're looking for. Palmer: Madam Mayor? De Weerd: Uh-huh. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 22 of 36 Palmer: And just for the selling version -- auction I guess, what does that look like? Is it a -- okay, on such and such a day we are going to have an auction of the property or is it -- bids are open for 30 days? Nary: Madam Mayor, Members of the Council, Council Member Palmer, you know, I apologize, I don't remember the specifics of the statute. We haven't sold many pieces of property with the city since I have been here. The noticing part and all of that stuff is done. There is a set date for the auction to be held. In the past the ones we did, we did simply a closed bid. We set a minimum price. We did a closed bid and we got -- we got better than the minimum price for it. Here we are talking a large parcel, we are just probably going to have an appraisal with some other things that will have to go into it and, then, whether or not you do like a public auction -- how that's -- how that auction is done -- I would have to look. There isn't a lot of changes in the code in that regard , so how the public option is held I couldn't tell you specifically off the top of my head how we would do that. I think that's a decision for the Council on how they would like to acquire those bids and whether or not you would leave it open for a period of time. You know, it's not eBay, so you really can't just leave it out there and have people constantly bidding against each other. But you're going to set a minimum and you're going to have to do some due diligence to make that determination as well. Palmer: Madam Mayor? De Weerd: And you would have to sell that to the highest bid. Nary: Correct. Basalone: Madam Mayor? I think we need to clarify something. An RFP process is not a giveaway process. It is a sales process and I hope maybe -- maybe Counsel Lakey could explain -- we have been through the RFP process with a number of properties through MDC and you put out the RFP, putting out what you would like to see with -- done with that property or how it would be used . But, then, you have to negotiate a sale and you get people who say they are willing to pay this , that, or the other thing in order to acquire that property. So, the RFP process is a sales process. It isn't a giveaway process. You could, if you felt that it would be in the benefit of the public to sell it for a dollar, because somebody is going to invest ten million dollars, you could do that if that's the best deal for the public, but you are selling the property. Am I right or wrong? Nary: Madam Mayor, Members of the Council, Mr. Basalone, you're not wrong in relation to MDC. We can -- the city cannot sell it to an individual based on an RFP. We could sell it to MDC, but we can't sell it to one individual person without a public bidding process. Basalone: Right. But what I'm saying -- if it came to MDC and we put it out for an RFP, we would be negotiating with whoever applies through that process for the best deal for the public. That is the point I wanted to make. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 23 of 36 Nary: And, Mr. Basalone, you're absolutely correct. What I'm saying is the city can only give it to MDC or sell it to MDC as an individual buyer. If we want to sell it to anyone else it has to be done through the public auction. Basalone: That's correct. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I -- there has been a lot of discussion, a lot of debate, and I really respect and I appreciate it. It's important. I agree with Commissioner Basalone and the Mayor and others who have spoke about the grand er and greater vision that this project brings downtown. I think that there is an absolute -- I never have ever in my life professed to be the smartest person in the room. Probably never will be. That's the reason why we have folks like Counsel Lakey, you know, Mr. Nary and others who counsel us and make sure that we are doing the right thing, that we are being transparent, that we are making legal decisions, that we are doing the best job to put it out there in front of people. Let's let them do their job, all right? Let's agree this evening that we are going to do, you know, some type of RFP or at least start the process. It doesn't mean that we have to put it out, but least maybe start the process, do it the right way and -- and not lose sight of the grander vision of what's going to happen to downtown with this project, whether it's Josh or anyone else, can do for the greater good and what can happen economically to revitalize what we -- what we truly love, which is downtown. That's -- that's my opinion. Milam: Is that a motion? Bernt: It could be. I don't know. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. Mr. Nary. I had like 80 more questions. What were they? So -- okay. So, if we are looking at -- at six weeks to even being able to say, okay, RFP is open and a much longer process to actually dispose of the property that way, but 60, 90 days I think is what you said for selling it route -- Nary: Yes. Palmer: -- would we be able to say stop up until auction day or is it -- if we put out a notice saying we are going to sell this property on this day, is it we are selling it on that day? Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 24 of 36 Nary: Madam Mayor, Members of the Council, a nd MDC, my recollection of the statute -- and it's been a while since I have looked at that on disposal -- once you have made the determination that it is of no longer use for the public and you are going to notice it out for auction, you cannot take it back. You cannot get your minimum price, whatever the minimum price you set -- if you don't get that you certainly don't have to sell it . At that point you can actually negotiate a sale to anybody if you don't get the minimum price. But once you have made that declaration that you no longer need it and set a minimum price and notice that there is a sale, then, you can't take it back. So, there is a point -- there is a stopping point before that. The public hearing process, you know, which can be 60 days out, but at a certain point you don't have the ability to rescind that. Palmer: Madam Mayor? Then, yeah, I think -- as much as I hate having staff and anybody preparing two things, knowing we are going to throw one out the window, I think maybe the best move, in light of making sure that there is a timing -- that we are not delaying the possibility of this being an opportunity -- is start the process on both, making sure that we know where the cutoff dates are, so that we don't go too far on one and we are stuck with that one and that way we have begun the process tonight of being able to dispose of it how we choose as we gather more information and as we approach those drop dead deadlines. Nary: And, Madam Mayor, Members of the Council, Council Member Palmer, maybe on that piece, if the direction from the Council is to begin the staff process and working the RFP, we can, then, come back to the Council probably -- maybe not next week's meeting, but the meeting after, to give you that time table on the sale piece, so that you will have a better, clearer understanding, because like some of -- some of those deadlines and things I'm not as clear on tonight in my head, so we could at least come back to you in two weeks, but that -- because you're not going to start anything on that right away and you're still going to have to do appraisals and other things. But at least we can give you the timeline on the sale portion in two weeks . Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: My turn. I'm kidding. I believe that we should -- I should almost make a motion. We should go ahead with the preparing of the RFP. I do like the idea of being able to approve the project and not just selling it to somebody who is going to put it in a car lot or a pawn shop or something that's not going to add economic vitality to downtown Meridian. So, yes, I move that we start preparing RFP and -- with an A and a B, just in case there has to be a courthouse involved. Bernt: Second. De Weerd: Okay. I have a motion and a second. Discussion? Palmer: Madam Mayor? Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 25 of 36 De Weerd: Mr. Palmer. Palmer: I think that as elected officials we do a really good job of talking a lot and I am guilty of that and I think that there -- we could go down this route of just looking at an RFP and, then, maybe we get to a point where we decide , shoot, we would have rather -- this just isn't going to work. Something came up. Whatever it might be. Would rather go the auction route and, then, we have lost time and so I really don't see any harm in moving both options forward, at least directing staff to do that so that when we can make that decision as more information is gathered, as we get closer to those -- those dates and -- that Mr. Nary will figure out for us. So, with that, as a substitute motion, move just that. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Councilman Palmer, I guess part of it -- it's not just staff time. There is -- selling there is going to appraisals and a lot of other financial obligations that go into the sale of a property and I guess personally I just don't understand the rush of the sale. I understand the rush of the RFP -- of the RFP, because people want to get moving on it. I feel that if we don't get -- come up with something that we like and approve, then, we can sell the property. I think that's a great backup plan. I just don't think it should be the first -- the Plan A. It's more like a plan B or C. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And my motion didn't make -- which I hope maybe gets a second -- didn't say -- favor one or the other. Obviously, I have a favoring, but the motion wasn't move forward with this and if it doesn't work do an RFP, it's figure out the mechanisms for both and know when we have to pick one , so that we can begin the process and not waste any time should one or the other become more appetizing as we gain more information later. De Weerd: Well, did -- Cavener: Madam Mayor? De Weerd: -- that motion -- Cavener: I will second that for the sake of maybe advancing the discussion. Madam Mayor, if I may. I'm somewhat supportive of the concept of Mr. Palmer's motion. Before the vote, I would like some better clarity about what the goal of the RFP would be, what it would include. I mean there is some certain elements that we have talked Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 26 of 36 about and talked around here tonight . I would want some stronger clarity, some stronger sideboards before I would be supportive of casting a positive or from moving forward on Mr. Palmer's path. So, I don't know if Mr. Palmer has got some thoughts that he would like to share about what that RFP would look like. If legal counsel, Madam Mayor, if you have got thoughts about what you would want to have that include, to me that would be helpful. A hypothetical RFP gives me a lot of heartburn. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I mean I don't know if we would be just throwing something hypothetically out there, you know. I think that, you know -- you know, obviously, we are not going to leave it in the hands of Council or staff or whoever might be, you know, writing up this RFP and -- and let it go out. Obviously, we are going to have a discussion about it. I think that -- I think that maybe what the motion is is that we allow that discussion to take place. That we allow the conversation to take place and maybe in that motion say, you know, we reconvene in -- on such a date to talk about what was proposed and, then, have significant discussion in regard -- and serious discussion in regard to what that RFP may or may not look like. De Weerd: I think both counsels have heard enough of the discussion they probably have a good baseline to bring something back in two weeks ' time that can give you key elements to an RFP and in addition to say if the RFP is not the route chosen at that time, the specific steps to disposal of city property. Yes, Ashley. Squyres: Madam Mayor, Chairman Winder, and Members of the Council and Board, we do have a property committee meeting next Wednesday, the 21st, at 3:00 p.m. in your council conference room. We could invite anyone from this Commission and this Council to attend that and we could talk through this a little bit more . Usually Counsel Lakey is in attendance at that. We would certainly invite Counsel Nary to be a part of that discussion and we can focus that hour on this discussion alone. De Weerd: Mr. Lakey. Lakey: Madam Chair. I think -- at least I have some idea of -- of the vision that you all have been talking about. I think the RFP would have the opportunity to have a single potential project with just the building, but there is also -- I have heard a lot of comments about incorporating it into a larger vision. So, you can have -- RFPs are usually fairly broad in their description. You can do this or you can do this or give us your ideas besides those things, so -- but we can certainly include language that allows them to do one or encompass it in some type of larger vision for the -- either the block or even beyond that. But all of that is -- we bring a draft to you and, then, you can cut it back or modify it or change it and potentially we can kind of talk about some of those larger picture things in our property committee. If some of the city officials want to come, just make sure we are all copacetic with open meeting laws, but -- Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 27 of 36 De Weerd: Well, it sounds like it could be further discussed at the property meeting . Mr. Nary can come back in two weeks and lay out bullets to consider in an RFP and giving the updates on what -- of disposal of city-owned property would look like as well. Further discussion from Council? Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Counsel Lakey, Mr. Nary, any further discussion you need from us or any -- any direction, any questions you have from us before we have a vote? Do you have everything that you need? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And maybe also include in the discussion, as the Mayor has talked about before, the parking lot that we stole in front of us as an opportunity to be included in it , assuming the parking would -- in whatever mechanism be replaced. Yeah. The parking lot in front of us. But -- and just as a further comment, I think that, you know, if Mr. Evarts at any point decided to transfer the title back -- give the property back, I think -- I feel like this Council would be much happier to move forward as fast as humanly possible on -- you know, on the normal RFP process with those included, but he owns them, it's up to him. So, I think this is our best route, assuming those properties are going to stay there. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I have to echo Council Member Palmer's comments. Recognize Mr. Evarts has worked his contract, has entitlements to the land, I appreciate that, but, boy, we would have been done a lot sooner tonight if you would just of fer to give back or, quite frankly, if the MDC had asked for them back and I appreciate the discussion tonight , but there is a couple other mechanisms that we haven't discussed that involve asking for the property back or for the current person with the en titlements to turn them back. If MDC doesn't want to do that, that's fine, but it definitely has complicated the process. De Weerd: That property is owned. Cavener: Madam Mayor -- De Weerd: I don't understand why this is even a discussion. That property is owned. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 28 of 36 Cavener: Madam Mayor -- De Weerd: It's owned. It went through a process and this -- the MDC Board made a decision. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I asked the question. I'm happy to answer it. The reason why it's coming up is because the City Council is being asked to dispose of a taxpayer owned resource to give to a private owner for a project and some of us have some issues with that and we want to make sure that we feel comfortable in our decision. That's why. De Weerd: Well, I'm sorry, I don't think MDC ever gave the impression that -- of that. I have not heard one person on the MDC Board say that. So, I'm sorry, I disagree. But we have a motion on the table right now and I would ask is t here any further discussion pertaining to the motion? Mr. Clerk. Coles: Thank you, Madam Mayor. Council Member Milam? Milam: No. Coles: Council Member Bernt? Bernt: Aye. Coles: Council Member Palmer? Palmer: Aye. Coles: Council Member Little Roberts? De Weerd: I'm sorry. Mr. Clerk, I will just clarify. The motion is the amended motion to -- to move forward with both the RFP and -- Bernt: I'm sorry. De Weerd: Yes. So, maybe start roll call -- Milam: Wait. Madam Mayor? Sorry. Discussion real quick. De Weerd: Okay. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 29 of 36 Milam: I guess -- I don't have a problem with looking into the sale of the property. I don't want to spend any money and a whole lot of city resources or time working on t hat option, because I think that should be the last option . Palmer: Madam Mayor? Milam: So -- De Weerd: Mr. Palmer. I will ask Mr. Palmer to give a little bit more background behind the motion. Or the intent. Palmer: Thanks. Madam Mayor, I think where we are going to have -- in a couple of weeks, you know, a lot better -- is a faster process, I don't think we are going to lose any ground by waiting a couple weeks to find out from Mr. Nary exactly what that process is and I'm fine with -- the intent of the motion -- not necessarily meaning to -- to spend money, other than finding out exactly what the process is going to be , because they can start the RFP process while we gather the information on exactly how this other one would go and, then, if it's appropriate then to decide, okay, we now know how this works, let's move forward with paying for an appraisal and so on , because we know that -- the deadlines for both. De Weerd: So, your motion is to start the process of developing an RFP and bring back in two weeks the key components to what that RFP would have, as well as an outline of disposal of city owned property. Palmer: Yes. De Weerd: Yes? Does second agree? Cavener: Yes. De Weerd: Okay. That's the motion that we are voting on -- or you're voting on. Any further clarification needed? Okay. Mr. Clerk. Roll call: Borton, abstain; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: Okay. The motion passes and we will set this on the 27th. MOTION CARRIED: FIVE AYES. ONE ABSTAIN. De Weerd: Certainly, Council, you're -- if we don't want a quorum, but if you would like to attend the property meeting, if you will let Ashley know, so she will have a better indication of -- if we have a quorum or not. Milam: Madam Mayor? Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 30 of 36 Cavener: Madam Mayor? De Weerd: Mrs. Milam. Milam: I just -- I guess I wanted to clarify for Bill or whoever is going to be working on that, when you bring back the information can you, please, include all financial obligations on the sale of the property? Thank you. De Weerd: Okay. Mr. Cavener. Cavener: Madam Mayor, a question I think maybe for Mr. Nary or the clerk. If there is four Council Members who want to attend that, are we in a position that we should just notice that as a meeting and what that process looks like ? I don't want to preclude a Council Member from attending, but I also don't want us to notice it as a meeting if we don't have enough members who are going to be there. I just don't want to limit anybody's option to be able to attend or not attend . Bernt: Madam Mayor? De Weerd: The property meeting is next week. Wednesday at 3:00? Squyres: At 3:00 o'clock. And Madam Mayor and Members of the Council and the Board, we noticed the property committee quite often as a public meeting, just because there are times that we do have a quorum in our own board in attendance . So, I'm not concerned about that. I just want to make sure that we properly notice. De Weerd: We will ask -- C.Jay, would you also notice it just an advisory notice, just in case we would have a quorum. Does that work, Bill? Okay. As an official meeting maybe. Nary: Yeah. So, Madam Mayor, Members of the Council, so the problem is there is no such thing. So, you can -- if you noticed a meeting you don't have a quorum , then, you can't have the meeting. So, that's the problem. So, if you decide -- I think, C.Jay, they can notice it by Friday. I believe so. If you can let C.Jay know by Friday -- if he knows there is four of you to be there we will just notice it as a meeting. We have to record it and other things. If there isn't a quorum, then, you're not going to -- I mean you can still attend it, but if there is only three of you that have the time or the ability to be there, then, we don't have to notice that, even if MDC does. So, I just don't want to notice the meeting and, then, we don't have a quorum and, then, we still hold the meeting anyway and we are really not supposed to do that, so -- De Weerd: Okay. Well -- and how does that work? Because I'm on the committee. I will be there irregardless. Bird: You don't count. You're not part of Council. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 31 of 36 Nary: You don't count as part of Council. De Weerd: Okay. Nary: So, you're okay for that. De Weerd: Okay. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. Maybe just before we move off this, I just wanted to reiterate that we are all super excited about the opportunities for our next door neighbor here and while we all have different opinions on the best way to make all that happen in between , we all want it to happen. We are all on board for this and I just pray that at the end of the day we can figure out a way that ends up kosher for everybody and no problems and so that we can have this amazing project. Again, we all want it. Let's just figure out a way to make it happen. Vlassek: Madam Mayor? De Weerd: Mr. Vlassek. Vlassek: Madam Mayor. The other thing that I would suggest is maybe we ask Ashley in that property meeting to bring the renderings and stuff on the proposed 703 and 713 piece, so that the Council Members that might not have seen that can see Josh's vision and some of the renderings and the dollars that were spent on that corner. Squyres: Mr. Vlassek -- or Commissioner Vlassek and Madam Mayor and Members, I will ask Josh to get me the current update renderings for you and we will have those available. Item 5: Union Pacific Railroad Update De Weerd: Okay. Okay. Anything further on this item? Moving on. We will move to Item No. 5, the Union Pacific Railroad update. Squyres: Thank you, Madam Mayor, Members of the Council, Members of our Board, I'm going to keep the next three items fairly quick, just because I know that you have had a very long meeting and, then, our board is going into our regular meeting right after this. But just wanted to give you a little bit of an update on some projects that we are working on. I'm going to start with a little bit of history on each of those, so I hope my board members will just give me just a little bit of latitude, but I will keep it quick. So, as you know, Pro Build is looking at consolidating their operations east of 3rd Street. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 32 of 36 This includes the potential construction of a new spur . Pro Build, in their conversations with us, has granted -- granted permission to us late last summer -- late last summer, early last fall, to pursue a conversation with Union Pacific. Up to this date we had not had a relationship of our own with Union Pacific and thanks in part to Brenda Sherwood, your economic development director, who was able to bring us into a meeting with Pro Build, that was very helpful for us. We talked to UP about the possibility of utilizing the space between Main Street and East 3rd for parking and also potential some open space for that entire property with Pro Build relocating. We were able -- we were very fortunate to get UP out from Nebraska to meet with us at the end of October on site. We had some representation from some of our MDC board commissioners. We talked through the concepts that you have in front of you . I just wanted to make sure that you all had the two different ideas that have been bantered around. We know that these will have to be modified at some point . In general in that meeting it was very successful and I can let some of my board members fill in on that conversation , but, generally, UP walked away feeling pretty good about our conversation . They are very supportive of the parking concept, because it does still fit within their mission and they encouraged us to submit a lease application. In November we obtained permission from the -- from UP to be able to have our civil environmental consultants out on site. The goal was to do a high level walk through in order to give my MDC board the ability to understand what the high level costs may be if we were to move forward with the removal of structures, along with the construction of parking and some stre etscape along Broadway. So, those consultants provided MDC numbers for removal of structures, the environmental remediation -- we are assuming worst case scenario at this point. UP would not allow us to do any testing until we have a lease in place. It includes the parking lot construction. It includes open space construction. And Broadway Avenue streetscape and lighting on the south side. In January our board reviewed those numbers and authorized me to be able to submit a lease application to Union Pacific. That application has been submitted. We know that the concept plan in front of you will need to be modified. At the time that this was drawn back about a year ago almost , we weren't sure if Pro Build was willing to give up the building on the co rner of Main Street and Broadway. As they were undergoing their own negotiations with Pro Build -- or, excuse me, Union Pacific. They are willing to give that property back -- or that building back and so we would modify our plans. I am waiting on formal comments from Union Pacific. We have been in verbal discussions about some of the questions they have regarding the site plans. They aren't very keen, unfortunately, on open space, but we are trying to work through that and figure out if our -- if our insurance through ICRMP would cover some of their concerns. So, we are working through that. They are also working through potential lease rates based on market rates and we have given them an idea of what construction costs we may be incurring to be able to move forward with one of these plans. So, hopefully, we can come to a consensus soon. This is the most up-to-date information that I have at this time, but it's been a very positive conversation . They seem very willing to work with us and so I am very hopeful that we are going to be able to come forward with an actual proposal and I'm happy to answer any questions you may have and if my board, who has been involved in the conversation, would like to add anything, please, feel free to do so. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 33 of 36 De Weerd: Thank you, Ashley. Any addition to the presentation that Ashley gave by the board? Any questions from Council? Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Maybe Ashley stated this, I didn't hear, I apologize. On the pinkish -- this area where it says area to remain, is that going to be dirt or gravel or -- Squyres: It would be some level of kind of gravel surface that would minimize dust. We are looking at ways to minimize some of the costs. So, that would be more overflow area. De Weerd: And there are some buildings on there, too, that would remain that were not part of the project. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Not a question, just more a comment. This is great. This is awesome news to hear. I want to thank -- I was mentioning to Commissioner McCarvel underneath my breath, I never thought in a million years something like this would happen. So, to the MDC commissioners and staff that helped bring this to us tonight, even to get to this step is no small feat I'm aware of. So, job well done. Really appreciate you sharing this tonight. Item 6: Nine Mile Floodplain Discussion De Weerd: Any other questions from Council? Okay. Thank you. Item 6 is the Nine Mile Creek or not -- Squyres: The Nine Mile Floodplain. De Weerd: Thank you. Squyres: You're welcome. Mayor, Members of the Council and the Commission, just to give, again, a little bit more historical context for those who are newer, in the -- in the 2000s MDC became aware of the Nine Mile Floodplain. This impacts properties primarily between the Union Pacific rail line tracks and Franklin Road. In 2011 MDC hired a consultant to assist with understanding what improvements would need -- would be needed in order to get those properties out of the f loodplain. We had the opportunity during the split corridor project, as many of you may remember, to be able to oversize a culvert under Meridian Road, hopefully, allowing for better flows and to eliminate some of the floodplain issues. As we were moving forward with our study, we were informed Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 34 of 36 in 2012 that FEMA was remapping the entire Boise watershed. So, our remapping efforts were put -- put on hold, because we were just a very small area within a very large study area. We were told we would have draft maps by 2014. Unfortunately, that did not happen. We received a draft map in December of 2016. So, those draft maps were issued and, unfortunately, FEMA increased the flood -- based on the draft maps, the floodplain, there is only one property based on those draft maps that is outside of the floodplain and that's Eric Davis' property on the east side of Main Street, on the south side of the tracks. Every other property within the urban renewal district south of the tracks in between Franklin Road is now forecasted to be within a floodplain and this has horrible implications for redevelopment and for those property owners . So, in 2017 our consultant filed an appeal of the map based o n their calculations in flow and, essentially, the best way to describe this is -- is that FEMA looked at this at a hundred thousand foot level. Our consultant was able to bring it down to a 30,000 foot level and bring in more information and data to be a ble to say your flows are much too high. So, we put in the appeal in August. FEMA responded I would say, Mr. Winder, probably six weeks, eight weeks after we placed that appeal in. We started having conversations with the Corps of Engineers, FEMA, along with the floodplain administrator with Meridian and while they haven't accepted what our flow rate is and we were initially proposing around 80 cfs, they certainly are not going to do -- to move forward with 145 cfs based on those draft maps and righ t now we are working from a model of a hundred cfs, which is significantly decreased and that's good news for our area . FEMA has agreed, graciously, and I think -- I'm not sure if your floodplain administrator has given you an update on this, but has agreed to assist with the hydraulic modeling, because they are taking our data that they just received in the last couple of weeks and they will recreate the model based on a hundred cfs . Once we have that information -- it will probably be about eight weeks -- we can take that information, put it into our models and we can determine what properties are impacted and what improvements are needed and what those costs may be and so that's kind of where we are -- that is where we are at this point. We believe this is a very important project. This is the future development area of downtown and so my goal, as the administrator, is by the time we sunset at the end of calendar year 2026 is to go through this process, go through a letter of map revision with FEMA to get these properties out of the floodplain once the improvements are made and it would allow for future development . It is a long process. It's an arduous process. It will likely require some partnerships. There are federal grant monies available for some of these improvements, but we don't know what we are looking at quite yet. So, happy to answer any questions that I might be able to answer . I sat in on a FEMA conference call recently. I understood about 80 percent of it, so I felt that that was pretty good, but your floodplain administrator -- I just have to say, Council Members, is amazing and they have just bent over backwards to work with our agency and I want to thank you for that. Item 7: Ten Mile Update De Weerd: Thank you. Any questions from the Board or from the Council? Thank you. And, last, but not least, the Ten Mile update and you provided a nice packet of information on that. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 35 of 36 Squyres: Mayor, Council, Board Members, again, I will give just a little bit of historical perspective and move this fairly quickly. De Weerd: Can you pull the mic up. Squyres: I'm so sorry. De Weerd: Yeah. Squyres: As you all know, the district was established in 2016 by the City Council. Our owner participation agreement with Brighton Corporation for that first part of the development was recorded in February of 2017 and that was based on the development agreements and the specific plan that this Council approved. That owner participation agreement, OPA as we call it for short, included 15 segments of improvements for approximately 16.5 million dollars in improvements. This included reimbursable improvements, financing at five percent, costs on improvements and right of way and this is slated -- mostly it's slated between 2016 and 2019. We receive reports from Brighton on a regular basis. That's what I have given to you. All the reports since we first started getting reports in March of 2017. They are not always monthly, because they are very, very busy, but Jonathan Wardle from Brighton Corporation has been great in communicating with us as needed. So, as you can see the reports, we asked for infrastructure, we asked for new building permits, we asked for new tenants, new land entitlements forthcoming, pre-application meetings and land use hearings. Those are important for us to know, because those affect our owner participation agreement. All those land use entitlements need to be included as exhibits. In 2017 development agreements with the city were modified and final plats were recorded and so tonight at our regular board meeting after this meeting we will be reviewing our very first amendment to the owner participation agreement to incorporate all the development agreements and final plats that have been recorded. We need to ensure that our owner participation agreement is up to date. The entire Ten Mile district generated approximately -- is generating approximately 40,000 dollars in increment this year. We received 25,000 dollars about a month ago from the co unty in our very first assessment check and we are currently finalizing a reimbursement policy. We are working through with our legal team, our accounting team, and are auditing team to ensure that our reimbursement process can stand -- withhold -- stand to the public scrutiny and also to our annual audits. It's interesting in researching the different -- or renewal agencies within the state that some have processes and some do not. So, we are just trying to make sure that we have all of our T's crossed and I's dotted before we approve this. But I -- I anticipate our very first reimbursement within the next 60 days. De Weerd: Awesome. Any questions? Okay. If there is no further questions, that is our agenda. Is there anything further by either Council or -- or MDC Board? Hearing none, do I have a motion to adjourn? Cavener: So moved. Meridian City Council - Meridian Development Corporation Joint Meeting March 13, 2018 Page 36 of 36 Little Roberts: Second. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. De Weerd: Mr. Winder, do you want to ask for a motion to close as well this special meeting. Winder: Sure, Madam Mayor. I would move that we close this -- Bird: I move we close the meeting. Basalone: Second. De Weerd: Now you just say -- ask for a vote. Winder: For our motion. De Weerd: Yeah. Winder: Okay. So, now it's our turn for a -- De Weerd: You already got a motion and a second. Winder: Okay. All in favor -- any discussion? All in favor say aye. We are adjourned. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 8:28 P.M. (AUDIO RE SRDING ON FILE OF THESE PROCEEDINGS) MAY TAMM E WEERD DATE APPROVED ATTEST: _ Auc sr C. JAY COLE _,CITY ER O � E, IAD'N(� >- W s SEAL .,T-/ Meridian City Council Special Joint Meeting Agenda – March 13, 2018 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. JOINT MEETING OF THE MERIDIAN CITY COUNCIL AND MERIDIAN DEVELOPMENT CORPORATION SPECIAL MEETING AGENDA Tuesday, March 13, 2018 at 6:00 PM 6:36PM City Council Chambers 33 East Broadway Avenue, Meridian, Idaho 1. Roll-call Attendance: City Council X Anne Little Roberts X Joe Borton X Ty Palmer X Treg Bernt __X___ Genesis Milam __X___ Luke Cavener X Mayor Tammy de Weerd Meridian Development Corporation Board __X__ Dan Basalone _X___ Rob McCarvel __X__ Nathan Mueller _X___ Rick Ritter __X__ Keith Bird _X___ Diane Bevan __X__ Tammy de Weerd _X___ Steve Vlassek _X___ Dave Winder – Chairman 2. Adoption of the Agenda Adopted 3. Zamzows Mural Update 4. Main and Broadway Project Update 5. Union Pacific Railroad Update 6. Nine Mile Floodplain Discussion 7. Ten Mile Update Adjourned at 8:28pm N f z Q 0 Q S (D Q (D N 000 j -<:E 3 CT 7 C Q Q 7 O Q �a(Q 0O `D�m 0 C oQ Q(D -0 o Q x 3 (D c (OD °a n Q Q_ c� n (D Q (D Q Q Q Q - O Q n (D X o a o n n � tO (D N Main Street n m0 0 G (D Q Q_ CD n 0 (o c (DD Q_ (D Q Iz Q� (D (D �Co. a ��Q .: Broadway Parking :. City of Meridian :: 33 E Broadway Ave, Meridianm ID 83642 :: April 24, 2017 :. m O O D O N O ° a � 3 ° a a (D D H � a n z 0 D N O o m m m' o (D o N 0 a M °o o � m N S O E Q a 3 O Q z! QX1 w� i. no � rr., v 0 0 m 3 ° 0 G (D Q Q_ CD n 0 (o c (DD Q_ (D Q Iz Q� (D (D �Co. a ��Q .: Broadway Parking :. City of Meridian :: 33 E Broadway Ave, Meridianm ID 83642 :: April 24, 2017 :. ne«'r1&v:zGm CII mummk'_v&MP_e,En7@A»#, bz7« $ t//\ /)ƒo \ s op : eu m,e Aempeojq : § } u \/ ±ƒ K Main Street 10 0 W :: Broadway Parking :: City of Meridian :: 33 E Broadway Ave, Meridjanni ID 83642 :: April 24, 2017 LTOZ 'bF IIJdV Zb9EII OI wueipiJaW 'any AeMpeag 3 £E :: uelpuaW To Aj!D - _► b #A �. 6upped Aempeoa8 :: o 3aaa;s upew !ow- • dle. *-L il d. BRIGHTON March 4, 2017 To: MDC Board From: Jon Wardle Ten Mile Crossing, Inc. RE: Ten Mile URD March 2017 Report This report details the following: 1. Infrastructure. Ten Mile Crossing • TM Crossing No. 1 site infrastructure is in progress, and we have completed onsite sewer and water. • Waiting for ACHD approval of public roads and storm drainage. Expect approval March 2017, and will commence these improvements. • Design of the roundabout is nearly complete and will be submitted for ACHD approval. Ten Mile Creek • Culvert work within Ten Mile Drain has commenced and will complete by end of March 2017. 2. New building permits. Ten Mile Crossing • Building No. 3 was submitted for CZC / DR approval in February 2017. Building 3 is approximately 127,000 sf. • Building No. 2 has received design approval, and a building permit is ready to be issued. Building 2 is approximately 60,000 sf. • Building No. 1 has already commenced construction, and is anticipated to be completed July 2017. Building 1 is approximately 79,000 sf. Ten Mile Creek • Primary Health has received design approval, and a building permit is ready to be issued. No timeframe for construction has been provided. 3. New tenants secured for the project Ten Mile Crossing • Paylocity has signed a lease, and will occupy Building 3 4. New land entitlements and agreements pertaining to the project Ten Mile Crossing • We have requested a modification of the Ten Mile Crossing Development Agreement, with the purpose of bringing Building 3 and a potential hotel site into Phase 1 of Ten Mile Crossing. Ten Mile Creek • TM Creek No. 2 plans have been submitted to agencies for approval, and includes nine (9) building lots on approximately 11 acres. 126o1 W. Explorer Drive Suite 20o Boise, Idaho 83713 www.brightoncorp.com P. 208-378-4000 f. 208-377-8962 March 4, 2017 Page 2 of 2 5. Forthcoming pre -application meetings Ten Mile Crossing 0 A pre -application meeting was held in February 2017 to modify the Development Agreement Ten Mile Creek • None 6. Land use hearings within the project Ten Mile Crossing • None Ten Mile Creek • None BRIGHTON April 7, 2017 To: MDC Board From: Jon Wardle Ten Mile Crossing, Inc. RE: Ten Mile URD April 2017 Report This report details the following: 1. Infrastructure. Ten Mile Crossing • TM Crossing No. 1 site infrastructure is in progress, and we have completed onsite sewer and water. Storm drainage and pressure irrigation is in process. • Design of the roundabout was submitted to ACHD March 2017 and are waiting for plan review by ACHD. Ten Mile Creek • Culvert work within Ten Mile Drain was completed in March 2017. We expect Ten Mile Creek No. 2 to commence development early summer. 2. New building permits. Ten Mile Crossing • Building No. 3 was submitted for CZC / DR approval in February 2017. Building 3 is approximately 127,000 sf. Building permit has been submitted and going through review. • No update - Building No. 2 has received design approval, and a building permit is ready to be issued. Building 2 is approximately 60,000 sf • No Update - Building No. 1 has already commenced construction, and is anticipated to be completed July 2017. Building 1 is approximately 79,000 sf. Ten Mile Creek • No update - Primary Health has received design approval, and a building permit is ready to be issued. No timeframe for construction has been provided. 3. New tenants secured for the project Ten Mile Crossing • No update - Paylocity has signed a lease, and will occupy Building 3 4. New land entitlements and agreements pertaining to the project Ten Mile Crossing • We have requested a modification of the Ten Mile Crossing Development Agreement. Approved by Meridian City Council on April 4, 2017. Ten Mile Creek • No update. TM Creek No. 2 plans have been submitted to agencies for approval, and includes nine (9) building lots on approximately 11 acres. 126o1 W. Explorer Drive Suite 20o Boise, Idaho 83713 www.brightoncorp.com P. 208-378-4000 f. 208-377-8962 April 7, 2017 Page 2 of 2 5. Forthcoming pre -application meetings Ten Mile Crossing • None Ten Mile Creek • None 6. Land use hearings within the project Ten Mile Crossing • April 4, 2017 — Meridian City Council approved a modification of the Development Agreement to include Building 3within Phase 1 of Ten Mile Crossing. Ten Mile Creek • None A. BRIGHTON May 5, 2017 To: MDC Board From: Jon Wardle Ten Mile Crossing, Inc. RE: Ten Mile URD May 2017 Report This report details the following: 1. Infrastructure. Ten Mile Crossing • TM Crossing No. 1 site infrastructure is in progress, and we have completed onsite sewer and water. Storm drainage and pressure irrigation is in process. • Design of the roundabout was submitted to ACHD March 2017. Expect plan approval by ACHD in early May. • Entry Road and roundabout expected to be complete by early July 2017. Ten Mile Creek • We expect Ten Mile Creek No. 2 to commence June 2017. 2. New building permits. Ten Mile Crossing • Building No. 3 was submitted for CZC / DR approval in February 2017. Building 3 is approximately 127,000 sf. Building permit is anticipated in mid-May, with onsite construction commencing by end of May 2017. • No update - Building No. 2 has received design approval, and a building permit is ready to be issued. Building 2 is approximately 60,000 sf. • No Update - Building No. 1 has already commenced construction, and is anticipated to be completed July 2017. Building 1 is approximately 79,000 sf. Ten Mile Creek • No update - Primary Health has received design approval, and a building permit is ready to be issued. No timeframe for construction has been provided. 3. New tenants secured for the project Ten Mile Crossing • No update - Paylocity has signed a lease, and will occupy Building 3 4. New land entitlements and agreements pertaining to the project Ten Mile Crossing • Development Agreement was modified by Meridian City Council on April 4, 2017. DA is attached. 126o1 W. Explorer Drive Suite Zoo Boise, Idaho 83713 www.brightoncorp.com P. 208-378-4000 f. 208-377-8962 May 5, 2017 Page 2 of 2 Ten Mile Creek • No update. TM Creek No. 2 plans have been submitted to agencies for approval, and includes nine (9) building lots on approximately 11 acres. 5. Forthcoming pre -application meetings Ten Mile Crossing • None Ten Mile Creek • None 6. Land use hearings within the project Ten Mile Crossing • None Ten Mile Creek • None BRIGHTON June 9, 2017 To: MDC Board From: Jon Wardle Ten Mile Crossing, Inc. RE: Ten Mile URD June 2017 Report This report details the following: 1. Infrastructure. Ten Mile Crossing • TM Crossing No. 1 site infrastructure is in progress, and we have completed onsite sewer and water, storm drainage. Pressure irrigation, and roadway work is in process. • Design of the roundabout was approved in early May. • Joint Trench completed their work in May. • Entry Road and roundabout expected to be complete by early July 2017. Ten Mile Creek • TM Creek No. 2 plans have been approved by agencies. We expect Ten Mile Creek No. 2 to commence mid-June 2017. 2. New building permits. Ten Mile Crossing • Building No. 3 was submitted for CZC / DR approval in February 2017. Building 3 is approximately 127,000 sf. Building permit is ready to be issued. Onsite construction will commence in early July 2017. • No update - Building No. 2 has received design approval, and a building permit is ready to be issued. Building 2 is approximately 60,000 sf. • No Update - Building No. 1 has already commenced construction, and is anticipated to be completed July 2017. Building 1 is approximately 79,000 sf. Ten Mile Creek • No update - Primary Health has received design approval, and a building permit is ready to be issued. No timeframe for construction has been provided. 3. New tenants secured for the project Ten Mile Crossing • No update - Paylocity has signed a lease, and will occupy Building 3 4. New land entitlements and agreements pertaining to the project Ten Mile Crossing • No update Ten Mile Creek • No update. 12601 W. Explorer Drive Suite 20o Boise, Idaho 83713 www.brightoneorp.com P. 208-378-4000 f. 208-377-8962 June 9, 2017 Page 2 of 2 5. Forthcoming pre -application meetings Ten Mile Crossing • None Ten Mile Creek • Multi -family. We held a pre -app on May 15, 2017 for a proposed 240 multi -family units in two buildings (4 -stories) with a clubhouse. 6. Land use hearings within the project Ten Mile Crossing • None Ten Mile Creek • None F -BRIGHTON July 7, 2017 To: MDC Board From: Jon Wardle Ten Mile Crossing, Inc. RE: Ten Mile URD July 2017 Report This report details the following: 1. Infrastructure. Ten Mile Crossing • The Entry Road and Roundabout have been paved. The balance of roadway paving will occur in July. We have completed onsite sewer and water, storm drainage, and pressure irrigation. • Entry Road and roundabout expected to be complete by early July 2017. Ten Mile Creek • TM Creek No. 2 onsite infrastructure has commenced with an anticipated completion in September 2017. 2. New building permits. Ten Mile Crossing • Building No. 3 was submitted for CZC / DR approval in February 2017. Building 3 is approximately 127,000 sf. Building permit has been issued. Onsite construction commenced in June. • Building No. 2 — No update. Received design approval, and a building permit is ready to be issued. Building 2 is approximately 60,000 sf. • Building No. 1 is to be complete the end of July 2017. Building 1 is approximately 79,000 sf. AmeriBen will move in August 2017. Ten Mile Creek • No update - Primary Health has received design approval, and a building permit is ready to be issued. No timeframe for construction has been provided. 3. New tenants secured for the project Ten Mile Crossing • No update - Pavlocity has sianed a lease, and will occuov Buildina 3 Ten Mile Creek • Epic Car Wash purchased two lots in TM Creek No. 1 in June 2017. 4. New land entitlements and agreements pertaining to the project Ten Mile Crossing • No update Ten Mile Creek • No update. 126o1 W. Explorer Drive Suite Zoo Boise, Idaho 83713 www.brightoncorp.com P. 208-378-4000 f. 208-377-8962 July 7, 2017 Page 2 of 2 S. Forthcoming pre -application meetings Ten Mile Crossing • None Ten Mile Creek • Multi -family — No update. We held a pre -app on May 15, 2017 for a proposed 240 multi -family units in two buildings (4 -stories) with a clubhouse. 6. Land use hearings within the project Ten Mile Crossing • None Ten Mile Creek • None wr BRIGHTON September 8, 2017 To: MDC Board From: Jon Wardle Ten Mile Crossing, Inc. RE: Ten Mile URD September 2017 Report This report details the following: 1. Infrastructure. Ten Mile Crossing • TM Crossing No. 1. All internal improvements, except landscape, have been finished within TM Crossing No. 1. Landscape will continue to progress through Fall 2017. • TM Crossing No. 2 plans have been prepared and are routing through review agencies. • A traffic signal has been approved at the intersection of Ten Mile and Vanguard. This will be installed and operational by late October 2017. Ten Mile Creek • TM Creek No. 2 onsite infrastructure will be complete by end of September 2017. Landscape improvements are ongoing and will progress through Fall 2017. • Design of the TM Creek Cobalt Extension / roundabout / Franklin Crossing roadways have started. We anticipate approvals will occur in early 2018, and construction will commence afterwards. 2. New building permits. Ten Mile Crossing • Building No. 3 (127,000 sf) has commenced. Anticipated completion is July 2018. • Building No. 2 — No update. Received design approval, and a building permit is ready to be issued. Building 2 is approximately 60,000 sf. • Building No. 1—AmeriBen is complete. Occupancy has been granted and the tenant has commenced moving into Building No. 1. Ten Mile Creek • Brighton has applied for an 8,000 sf building in TM Creek No. 1 (Lots 7 and 8, Block 2). No tenants have been signed, but anticipate those will be Commencement is anticipated by end of 2017. • No update - Primary Health has received design approval, and a building permit is ready to be issued. No timeframe for construction has been provided. 3. New tenants secured for the project Ten Mile Crossing • No update - Paylocity has signed a lease, and will occupy Building 3. Brighton has signed a lease in Building 3. 12601 W. Explorer Drive Suite 20o Boise, Idaho 83713 www.brightoncorp.com P. 208-378-4000 f. 208-377-8962 September 8, 2017 Page 2 of 2 Ten Mile Creek • No Update. 4. New land entitlements and agreements pertaining to the project Ten Mile Crossing • No update Ten Mile Creek • Multi Family. The P&Z public hearing process commences on Sept. 21St for a multi family development (240 multi -family units in two buildings in 4 -stories with a clubhouse). This includes a CUP, Comp Plan Text Amendment and DA modification. There will also be a City Council Hearing. 5. Forthcoming pre -application meetings Ten Mile Crossing • None Ten Mile Creek • None 6. Land use hearings within the project Ten Mile Crossing • TM Crossing No. 2 Final Plat. City Council on September 5, 2017 Ten Mile Creek • Multi -Family CUP. P&Z on September 21, 2017. m: BRIGHTON October 9, 2017 To: MDC Board From: Jon Wardle Ten Mile Crossing, Inc. RE: Ten Mile URD October 2017 Report This report details the following: 1. Infrastructure. Ten Mile Crossing • TM Crossing No. 1. All internal improvements have been finished within TM Crossing No. 1. Landscape will continue to progress through Fall 2017. • TM Crossing No. 2 plans have approved, and construction will commence in late October with a Spring 2018 completion. • The traffic signal at the intersection of Ten Mile and Vanguard in under construction, and operationally by mid-November. Ten Mile Creek • TM Creek No. 2. Onsite infrastructure is complete. Landscape improvements are ongoing and will progress through Fall 2017. • Design of the TM Creek Cobalt Extension / roundabout / Franklin Crossing roadways have started. We anticipate approvals will occur in early 2018, and construction will commence afterwards. 2. New building permits. Ten Mile Crossing • Building No. 3 (127,000 sf) has commenced. Anticipated completion is July 2018. Topping off of the 5 -story steel structure will be October 19, 2017. • Building No. 2 — No update. Received design approval, and a building permit is ready to be issued. Building 2 is approximately 60,000 sf. • Building No. 1— No update. AmeriBen is complete. Ten Mile Creek • Brighton has applied for an 8,000 sf building in TM Creek No. 1 (Lots 7 and 8, Block 2). No tenants have been signed, but anticipate the building will commence by end of 2017. • Primary Health has commenced. • Epic Car Wash has received a building permit and will commence construction by November 2017. 3. New tenants secured for the project Ten Mile Crossing • No update - Paylocity has signed a lease, and will occupy Building 3. Brighton has signed a lease in Building 3. 12601 W. Explorer Drive Suite 20o Boise, Idaho 83713 www.brightoncorp.com P. 208-378-4000 f. 208-377-8962 October 9, 2017 Page 2 of 2 Ten Mile Creek • No Update. 4. New land entitlements and agreements pertaining to the project Ten Mile Crossing • No update Ten Mile Creek • Multi Family (240 multi -family units in two buildings in 4 -stories with a clubhouse). The Meridian P&Z recommended approval of the CUP for multi -family (9/21/17). The Meridian City Council hearing will be on 10/24/17 for the UDC Text Amendment and DA Modification. S. Forthcoming pre -application meetings Ten Mile Crossing • None Ten Mile Creek • None 6. Land use hearings within the project Ten Mile Crossing • None. Ten Mile Creek • Multi -Family CUP. City Council 10/24/17. 9, BRIGHTON February 12, 2018 To: MDC Board From: Jon Wardle Ten Mile Crossing, Inc. RE: Ten Mile URD February 2018 Report This report details the following: 1. Infrastructure. Ten Mile Crossing • TM Crossing No. 1. No update. All internal improvements have been finished within TM Crossing No. 1. Landscape will continue to progress spring 2018. 2. TM Crossing No. 2. All internal improvements have been finished within TM Crossing No. 2. This plat will be recorded in late Spring 2018. Landscape will continue to progress spring 2018. • The traffic signal at the intersection of Ten Mile and Vanguard is operational. Ten Mile Creek • TM Creek No. 2. Onsite infrastructure is complete. Landscape improvements are ongoing and will progress through Spring 2018. • TM Creek No. 3 (TM Creek Cobalt Extension / roundabout). Relocation of the Kennedy Lateral is in progress with a completion date of March 15, 2018. Once complete, additional utility and roadway improvements will commence. 3. New building permits. Ten Mile Crossing • Building No. 3 (127,000 sf) has commenced. Anticipated completion is July 2018. • Building No. 2 (78,000 sf) UPDATE. A revision of Building No. 2 is occurring. The building is being increased from 60,000 sf to 78,000 sf. Revised applications are being processed. Construction is anticipated to occur in April 2018, with a completion of April 2019. • Building No. 1 — No update. AmeriBen is complete. Ten Mile Creek • Brighton has commenced construction of an 8,000 sf building in TM Creek No. 1 (Lots 7 and 8, Block 2). Anticipated completion is April 2018. • Primary Health has commenced. Anticipated completion is April 2018. • Epic Car Wash has received a building permit and will commence construction by November 2017. Anticipated completion is April 2018. • Multi -Family Units. Building permits have been submitted for 240 multi -family units. Commencement is anticipated in late March 2018 with an 18 to 20 month completion date. 12601 W. Explorer Drive Suite 20o Boise, Idaho 83713 www.brightoncorp.com P. 208-378-4000 f. 208-377-8962 February 12, 2018 Page 2 of 2 4. New tenants secured for the project Ten Mile Crossing • Paylocity has signed a lease, and will occupy Building 3. Horrocks has signed a lease in Building 3. • Brighton has signed a lease in Building No. 2 Ten Mile Creek • Two additional owner/ operators are under contract in Ten Mile Creek. When the land has closed, additional information will be provided. 5. New land entitlements and agreements pertaining to the project Ten Mile Crossing • No update Ten Mile Creek • Merdian City approved the Multi Family (240 multi -family units in two buildings in 4 -stories with a clubhouse) in October 2017. • Submittals for TM Creek No. 3, which will include the multi -family building and public roadways will be submitted to Meridian in March 2018. 6. Forthcoming pre -application meetings Ten Mile Crossing • None Ten Mile Creek • None 7. Land use hearings within the project Ten Mile Crossing • None. Ten Mile Creek • None. 8 00 LL AT 4#. z W IMM 00 ion � \\ imp � �� . 00 rH 0 (N aia ro U- 1 i 3 'r r: ^ £;t 00 LL aia LL TOM, . . : \ . w�� � - � \ .. � � WI Now YL Irz W IMM 00 LL aia LL LL b CityCouncilMeeting March 13, 2018 City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 4A Project/File Number: Item Title: Proclamations Proclamation for MS Awareness Week Meetina Notes The Office of the Mayor The Office of the Mayor The Office of the Mayor The Office of the Mayor P R O C L A M A T I O NP R O C L A M A T I O NP R O C L A M A T I O NP R O C L A M A T I O N WHEREAS, multiple sclerosis (MS) is a neurological disease of the central nervous system, affecting 2.3 million people worldwide; and WHEREAS, that in Idaho more than 4,400 people are living with MS, and that the disease generally strikes people in the prime of life, between ages 20 through 50 WHEREAS, the cause and course of the often debilitating symptoms of MS remain unknown and no cure currently exists; and WHEREAS, the National Multiple Sclerosis Society has been committed for more than 70 years to a world free of MS, heightening public knowledge about and insight into the disease. They have been the driving force of MS research, relentlessly pursuing prevention, treatments and a cure, and have invested more than $974 million in groundbreaking research; and WHEREAS, stopping MS in its tracks, restoring what has been lost, and ending MS forever is the mission of the National Multiple Sclerosis Society and one that all Americans and Idahoans should support. . THEREFORE, I, Mayor Tammy de Weerd, do hereby proclaim, March 11-17, 2018, as MS Awareness MS Awareness MS Awareness MS Awareness Week Week Week Week in the city of Meridian and urge all community members to become informed and involved in the fight so we can imagine a world without multiple sclerosis. Dated this 13 th day of March, 2018 ________________________________________ Tammy de Weerd, Mayor Joe Borton, City Council President Luke Cavener, City Council Vice-President Anne Little Roberts, City Council Genesis Milam, City Council Ty Palmer, City Council Treg Bernt, City Council Meridian City Council Meeting Agenda March 13, 2018 – Page 4 of 149 City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 5A Project/File Number: Item Title: Easement Decatur Estates Subdivision No. 3 Pedestrian Pathway Easement Meetina Notes Mm ADA COUNTY RECORDER Christopher D. Rich 2018-026009 BOISE IDAHO Pgs=6 LISA BATT 03/23/2018 02:30 PM CITY OF MERIDIAN, IDAHO NO FEE PEDESTRIAN PATHWAY EASEMENT THIS AGREEMENT, made and entered into this g) -11V of �� � 2018, between 4345 Linder Road LLC, hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee" WITNESSETH WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor shall construct the pathway improvements upon the easement described herein; and NOW, THEREFORE, the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit `B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway easement for multiple -use, non -motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantor shall repair and maintain the pathway improvements. Decatur 3 Pedestrian Pathway Easement THE GRANTOR hereby covenants and agrees with the Grantee that, should any pari of the easement hereby granted become part of, or lie within the boundaries of, any public street, then to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: 4345 Linde ad -L -EC - By: Todd Amyx Its: Manager STATE OF IDAHO ) ss County of Ada ) On this Sr day of �Zbr��2018, before me, the undersigned, a Notary Public in and for said State, personally appeared Todd Amyx, known or identified to me to be the Manager of 4345 Linder Road LLC, the limited liability company that executed the within instrument, and acknowledged to me that such company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. r NOTKRY PUBLIC FOR IDAHO Residing at: n' e , T.D Commission Expires: Decatur 3 Pedestrian Pathway Easement GRANTEE: CITY OF MERIDIAN Qo�Pteo AUGijSTI ,o Z City of Tammy d5K4erd, Mayor W SEAL A st by "ay Coles, City Clerk / / Approved by City Council On: '3 / /3/ Z( 9 STATE OF IDAHO ) ss. County of Ada ) On this _day of 1 OOd! , 2018, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and C.JAY COLES, known to me to be the Mayor and City Cleric, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. W (SEAL) NOTARY PUBLICIFOR IDAHO Residing at: Commission Expires:�?i - a-2 - 2►0 D•;X •,*less...• .V, 66 ••Nimes.... Decatur 3 Pedestrian Pathway Easement EXHIBIT A February 20, 2018 DESCRIPTION FOR CITY OF MERIDIAN MULTI -USE PATHWAY EASEMENTS PROPOSED DECATUR ESTATES SUBDIVISION NO.3 Easements located in the SE % of the NE'/ of Section 35, TAN., R.1W., B.M., Meridian, Ada County, Idaho, more particularly described as follows: EASEMENT A An easement 14.00 feet in width, left of and adjacent to the following described easement line: Commencing at the Northeast corner of said Section 35, from which the East % corner of said Section bears South 00014'39" West, 2634.70 feet; thence along the east boundary of the NE % of said Section 35 South 00014'39" West, 2634.70 feet to said East % corner; thence along the south boundary of said NE % North 89011'37" West, 378.96 feet to the BEGINNING POINT of said easement line; Thence leaving said boundary North 78040'40" West, 54,60 feet to a point of curvature; Thence 94.03 feet along the arc of a non -tangent curve to the right, said curve having a radius of 153,00 feet, a delta angle of 35°12'45", and a long chord bearing North 61°04'18" West, 92.56 feet to a point of tangency; Thence North 43027'55" West, 68.40 feet to a point of curvature; Thence 10.81 feet along the arc of a curve to the right, said curve having a radius of 193,00 feet, a delta angle of 03012'36", and a long chord bearing North 41 051'37" West, 10.81 feet to a point of tangency; Thence North 40015'20" West, 62.06 feet to a point of curvature; Thence 101.31 feet along the arc of a curve to the left, said curve having a radius of 247.00 feet, a delta angle of 23029'58", and a long chord bearing North 52000'19" West, 100.60 feet to a point of tangency; Thence North 63°45'18" West, 252,30 feet to a point of curvature; Thence 9.80 feet along the are of a curve to the right, said curve having a radius of 993.00 feet, a delta angle of 00033'55", and a long chord bearing North 63°28'20" West, 9.80 feet to a point of tangency; Thence North 63011'23" West, 85,44 feet to a point of curvature; Thence 50.06 feet along the arc of a curve to the left, said curve having a radius of 312.00 feet, a delta angle of 09°11'35", and a long chord bearing North 67°47'11" West, 50.01 feet to a point of tangency; 160811-pathease.docx Thence North 72022'58" West, 43.18 feet to a point of curvature; Thence 67.53 feet along the arc of a curve to the right, said curve having a radius of 58.55 feet, a delta angle of 66005'00", and a long chord bearing North 39020'28" West, 63.85 feet; Thence North 89039'04" West, 15.25 feet to the ENDING POINT of said easement line. Said easement containing 12,239 SF, more or less. EASEMENT B An easement 14.00 feet in width, right of and adjacent to the following described easement line: Commencing at the Northeast corner of said Section 35, from which the East % corner of said Section bears South 00014'39" West, 2634.70 feet; thence South 32°02'34" West, 2498.37 feet to a point on the west boundary of said SE % of the NE'/, the BEGINNING POINT of said easement line; Thence South 89039'04" East, 9.05 feet to a point of curvature; Thence 18.27 feet along the arc of a curve to the right, said curve having a radius of 62.00 feet, a delta angle of 16°53'02", and a long chord bearing South 81°12'33" East, 18.20 feet to a point of tangency; Thence South 72046'02" East, 62.04 feet to a point of curvature; Thence 14.14 feet along the arc of a curve to the left, said curve having a radius of 48.00 feet, a delta angle of 16053'02", and a long chord bearing South 81012'34" East, 14.09 feet to a point of tangency; Thence South 89039'04" East, 23.71 feet to the ENDING POINT of said easement line. Said easement containing 1,775 SF, more or less. \��pL LA NOS Co G\S TZ St`OG�G 0. 11118 X � N� 2Iz.1�1$�0 160811.-pathease.docx EXHIBIT B W. MOMIUAN RD, _ 26125 Imo. - ENDING O/NT EASEMENT A / U' �3C8L 12,2,i9 Sf _f/_L1_f/_�� / / I �Im N 72'22'58" W /%` / / — _ 1 n 43.18/ N 63'11'23" WT i ,-4 C5 85.44 �—a R ESTq TES • 3 �' �3 62 0615 20/ w I SAN N � ' POPOSEn DESA $ pew 0 jc- k N 43'27'55" W/ P 68.40'---_/ + ( I N 78'40'40" W� _ _ 54.60' - - 141 /4 BEGINNING POINT�N 89' 11'37" W 378.96 135 36 -T I i I EASEMENT A _T_ -7- ( SCALE 1"=200' CITY OF MERIDIAN EV'NEER'N'; DWG,DATE 02/20/18 MULTI—USE PATHWAY EASEMENT T 160811 SHEET PROPOSED DECATUR ESTATES SUBD. NO. 3 SOLUTIONS SH 1 OF 1 LOCATED IN THE SE 1/4 OF THE NE 1/4, 1029 N. ROSARIO ST., STE. 100 SECTION 35, T.4N., R.1 W., B.M. MERIDIAN, IDAHO 83642 160811—PATHEASE.DWG bkb MERIDIAN, ADA COUNTY, IDAHO Phone (208) 938-0980 Fax (208) 938-0941 CURVE TABLE CURVE LENGTH RADIUS DELTA CHORD BRG CHORD Cl 94.03 153.00 35'12'45" N 61'04'18" W 92.56 LINE TABLE C2 10.81 193.00 3'12'36" N 41'51'37" W 10.81 LINE BEARING DISTANCE C3 101.31 247.00 23'29'58" N 52'00'19" W 100.60 Lt N 89'39'04" W 15.25' C4 9.80 993.00 0'33'55" N 63'28'20" W 9.80 L2 S 89'39'04" E 9.05' C5 50.06 312.00 9'11'35" N 67'47'11" W 50.01 L3 S 72'46'02" E 62.04' C6 67.53 58.55 66'05'00" N 39'20'28" W 63.85 C7 18.27 62.00 16'53'02" S 81'12'33" E 18.20 L4 S 89'39'04" E 23.71' C8 14.14 48.00 16'53'02" S 81'12'34" E 14.09 SCALE 1"=200' CITY OF MERIDIAN EV'NEER'N'; DWG,DATE 02/20/18 MULTI—USE PATHWAY EASEMENT T 160811 SHEET PROPOSED DECATUR ESTATES SUBD. NO. 3 SOLUTIONS SH 1 OF 1 LOCATED IN THE SE 1/4 OF THE NE 1/4, 1029 N. ROSARIO ST., STE. 100 SECTION 35, T.4N., R.1 W., B.M. MERIDIAN, IDAHO 83642 160811—PATHEASE.DWG bkb MERIDIAN, ADA COUNTY, IDAHO Phone (208) 938-0980 Fax (208) 938-0941 City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 5B Project/File Number: Item Title: Easement Shallow Creek Subdivision Pedestrian Pathway Easement Meetina Notes 9 APPIDIED ADA COUNTY RECORDER Christopher D. Rich 2018-027686 BOISE IDAHO Pgs=7 BONNIE OBERBILLIG 03/29/2018 08:24 AM CITY OF MERIDIAN, IDAHO NO FEE PEDESTRIAN PATHWAY EASEMENT THIS AGREEMENT, made and entered into this 'L_ day of , 2018, between (50_,S Proms- to.& LLi-., hereinafter referred to as "Grantor", and the Ci of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor shall construct the pathway improvements upon the easement described herein; and NOW, THEREFORE, the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway easement for multiple -use non -motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantor shall repair and maintain the pathway improvements. Pedestrian Pathway Easement THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: Ge_& Pt -o, eAA*9ei LLC BY: xaa.-- __ &= Its: VV1.e t.." 6 - W14" Y4 n STATE OF IDAHO ) ss County of Ada ) On this 7 " day of „ T"b r,q c+ , 2017, before me, the undersigned, a Notary Public in and for said State, personally appeared 1-1131,1n C (fin d l v larown or identified tome to be the m e vv� bo r that executed the within instrument, and acknowledged to me that such company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. 4NTARY PUBLIC FOR IDAHO Residing at: PA ; ,n , J o L' Cormnission Expires: 3 Pedestrian Pathway Easement GRANTEE: CITY OF MERIDIAN AUGUS\ oma, OkNi of E IDIAN Tammy • 7 -Mayor j of the TREP�J�� A 4byC..y Coles, City Clerk Approved By City Council On: V STATE OF IDAHO ) SS. County of Ada ) On this _day of l�'IQ,r (1 ,z9+�, before me, the undersigned, a Notary _LrPublic in and for said State, personally appeared TAMMY DE WEERD and C.JAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Snat\cuD Cre-_'K SuID Pedestrian Pathway Easement NOTARY PUBLIC FOR IDA Residing at:!?MQj1 6.lDA) 1—D Commission Expires:?,-aQ • ao a a EXHIBIT g DESCRIPTION FOR WALKING PATH EASEMENT SHALLOW CREEK SUBDIVISION A portion of the NW 1/4 of the NW 1/4 of Section 17, Township 3 North, Range 1 East, Boise Meridian, Meridian, Ada County, Idaho more particularly described as follows: Commencing at the NW corner of said Section 17 from which the N1/4 corner of said Section 17 bears North 89031'58" East, 2645.89 feet; thence along the West boundary line of said Section 17 South 00000'00" East, 152.46 feet; thence leaving said West boundary line North 90°00'00" East, 54.00 feet to a point on the East right-of-way line of S. Locust Grove Road, said point being the REAL POINT OF BEGINNING; thence North 66059'49" East, 24.22 feet; thence 66.75 feet along the are of a curve to the right, said curve having a radius of 75.00 feet, a central angle of 50059'30" and a long chord which bears South 87°30'26" East, 64.57 feet; thence South 62000'41" East, 77.41 feet; thence South 81055'18" East, 216.80 feet; thence South 67°11'18" East, 126.35 feet; thence South 59931'40" East, 45.48 feet; thence South 49055'03" East, 21.50 feet; thence South 18°39'00" East, 57.14 feet; thence South 02040'50" East, 31.59 feet; thence South 00048'48" East, 135.40 feet; thence South 07°17'08" West, 69.78 feet; thence South 89032'15" West, 12.11 feet; thence North 07°17'08" East, 71.81 feet; thence North 01 045'39" West, 10.60 feet; Page L of') thence North 00048'48" West, 122.52 feet; thence North 02°40'50" West, 29.71 feet; thence North 18039'00" West, 52.10 feet; thence North 49055'03" West, 23.12 feet; thence North 59031'40" West, 30.33 feet; thence North 67"11'18" West, 139.19 feet; thence North 82°11'59" West, 209.50 feet; thence North 62°42'15" West, 47.33 feet; thence North 61002'26" West, 32.27 feet; thence 56.96 feet along the arc of a non -tangent curve to the left, said curve having a radius of 64.00 feet, a central angle of 50059'30" and a long chord which bears North 87030'26" West, 55.10 feet; thence South 66°59'49" West, 28.89 feet to a point on the East right-of-way line of S. Locust Grove Road; thence along said right-of-way North 00°00'00" East, 11.95 feet to the REAL POINT OF BEGINNING, V NSs��� 7 2 O 4?' G. CP Page 2 of 2 BASIS OF BEARING 7 8 E. FRANKLIN ROAD N89'31'58"E 2645.89'_ _ 18 17 1 I N66'59'49"E RPOB 24.22' I cl I N90'00'00"E . c2 54.00 d NO'00'001,E / Q 11.95' J N61'02'26' W Of in 566'59'49"W 32.27' W c6 I 28.89' > Flo Lk NIM ' O U' W p I- o N d � � I I M. ! V) I I 1 1 1/4 18 17 1/4 8 17 UNPLATTED �N62'42'15"W N82'1"'59'W 209,50' 47.33' 0 O O dv sFo G,p� 7729 �1G1, 0 � 10 60 160 0 30 120 SCALE: 1 " = 60' UNPLATTED _ IDAHO EXHIBIT __ DRAWING,6-ozz SUITE 730 14608. WATERTDWER 3T. WALKING PATH BASEMENT �A SHEET N0. SURVEY MERIDIAN, IDAHO M642 EEK SUBDIVISION SHALLOW CR1of2 <n (206) 846-8670 DWC. DATE GROUP, LLC LOCATED T.3N.'NR.tEE BVM�MERIDIANEADA COUNTYSIDAHO 17,2/2/2018 Exhibit B F O/(F UNPLATTED ss,,ll 18 e 1 C�F�' 1 �6j'1118,11' Z6 3S '' S59'31'40'E \ O 13918, . 45.48' \ 7 \O8 �` S49'55'03°E O\ 21,50' \ N59'31'40"W 30.33' S18'39'00"E N49'55'03"W 57.14 23,12' j N18'39'00"W_�1 1 52.10' 1 N2'40'50"W 52'40'50"E 29.71' I 31.59' v I 1 O I I I I 14 13 1 I Z AI o �o D 11 Ip. L w cq i� N IP U ? N IO � O N1'45'39""W- 10.60' 1 W1 10 60 180 12 30 120 w � of i SCALE: 1" = 60' ^ S89'32'1 5"W 12,11' 4 O UNPLATTED CURVE TABLE CURVE RADIUS LENGTH CHORD DIST, CHORD BRG, DELTA C1 75.00 66.75 64,57 S87'30'26"E 50'59'30" C2 64.00 56.96 55.10 N87'30'26"W 50'59'30" SSG rrn:ci% Sho�nw ❑crk !"-rll9 dni\I,"rh Imn nnn 7 7"18 Y.?�is v!.� EXHIBIT DRAWING FOR JOB NO. { IDAHO1450 5T. WALKING PATH EASEMENT 16-022 E. WATERTOWER SU TE SURVEY AN, IDAHO 03542 SHALLOW; CREEK SUBDIVISION SHEET NO. 2of2 a d (208) 848-8570 GROUP, LLC , DWG. DATE 2/2/2016 f LOCATED IN THE NW 1/4 OF THE NW 1/4 OF SECTION 17, - Gr _ 13N., R.1E., B.M. MERIDIAN, ADA COUNTY, IDAHO City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 5C Project/File Number: Item Title: Acceptance Agreement Acceptance Agreement for Heroes Park Public Art Project Meetina Notes u✓ APPROVED ACCEPTANCE AGREEMENT – JOURNEY OF HEROES PAGE 1 of 28 ACCEPTANCE AGREEMENT HEROES PARK PUBLIC ART PROJECT: “JOURNEY OF HEROES” This ACCEPTANCE AGREEMENT is made this ____ day of March, 2018 (“Effective Date”), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (“City”), and McCall Studios LLC, a limited liability company organized under the laws of the state of Idaho (“Artist”). (City and Artist may hereinafter be collectively referred to as “Parties.”) WHEREAS, Artist has installed at Heroes Park an art installation entitled “Journey of Heroes,” comprised of three (3) large kinetic sculptures and five (5) small trail markers, (“Artwork”); WHEREAS, on March 21, 2017, City and Artist entered into a Task Order for Heroes Park Public Art Project (“Task Order”) that includes, in Section II.C.3.c, a requirement that the parties enter into a mutually agreed-upon acceptance agreement, and submit enumerated deliverables, as conditions of the City’s Final Acceptance of the artwork designed, created, and installed by Artist pursuant to the Task Order; WHEREAS, the Parks Superintendent and Building Official have inspected and do approve the installation of the Artwork as both compliant with the Task Order and structurally sound; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby, and in the Task Order, acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. INDEMNIFICATION . Artist specifically hereby indemnifies and saves and holds harmless City and its respective employees, elected officials, agents, guests, and/or business invitees, from any and all liabilities, losses, claims, actions, judgments for damages, expenses, or injury to any person or to property arising as a result of: A. Artist’s failure, or the failure of any agent, employee, or subcontractor of Artist to exercise reasonable care, skill or diligence in the performance of any work or service under or related to the Task Order and any and all addenda thereto; B. Any breach of any representation, warranty or covenant made by Artist, or by any of Artist’s agent(s), employee(s), or subcontractor(s); C. Artist’s infringement of or upon any intellectual property rights, whether intentional or unintentional, known or unknown, including any copyright or patent arising out of the reproduction or use in any manner of any images, plans, designs, drawings, specifications, information, material, sketches, notes or documents created or used by Artist in the performance of any work or service under the Task Order and any and all addenda thereto; and/or D. The malfunction, breakage, or failure of the artwork, or any portion or component thereof, created and installed under the Task Order and any and all addenda thereto. Meridian City Council Meeting Agenda March 13, 2018 – Page 21 of 149 ACCEPTANCE AGREEMENT – JOURNEY OF HEROES PAGE 2 of 28 II. WAIVER. Artist hereby waives and releases, on behalf of himself, his employees, agents, heirs, executors, administrators, assigns, and/or personal representatives, any and all claims and/or rights for damages he now has or may hereafter have against the City of Meridian and/or its employees, elected officials, agents, guests, and/or business invitees, suffered in connection with or arising out of the performance of any work or service under or related to the Task Order. Except as otherwise expressly delineated in the Task Order, Artist hereby waives any and all right, title, or interest in the Artwork and/or all items created under, assembled pursuant to, and/or otherwise related to the Task Order and any and all addenda thereto. III. DELIVERABLES. Attached to this agreement, pursuant to Section II.C.3.c of the Task Order, are: A. Exhibit A: Written licenses and/or permissions for the use of each and all of the images depicted on Artwork B. Exhibit B: Waivers of lien from all subcontractors and major materials suppliers C. Exhibit C: Report from an independent testing agency approving construction, fabrication, and installation materials and methods D. Exhibit D: Recommended maintenance plan for the Artwork IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. ARTIST: __________________________________ Ken McCall Manager, McCall Studios LLC CITY OF MERIDIAN: BY: __________________________________ Tammy de Weerd, Mayor Attest: __________________________________ C.Jay Coles, City Clerk Meridian City Council Meeting Agenda March 13, 2018 – Page 22 of 149 ACCEPTANCE AGREEMENT – JOURNEY OF HEROES PAGE 3 of 28 EXHIBIT A Permissions for the use of images depicted on Artwork Meridian City Council Meeting Agenda March 13, 2018 – Page 23 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 24 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 25 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 26 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 27 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 28 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 29 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 30 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 31 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 32 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 33 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 34 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 35 of 149 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a r c h 1 3 , 2 0 1 8 – P a g e 3 6 o f 1 4 9 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a r c h 1 3 , 2 0 1 8 – P a g e 3 7 o f 1 4 9 ACCEPTANCE AGREEMENT – JOURNEY OF HEROES PAGE 6 of 28 EXHIBIT B Waivers of lien Meridian City Council Meeting Agenda March 13, 2018 – Page 38 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 39 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 40 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 41 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 42 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 43 of 149 ACCEPTANCE AGREEMENT – JOURNEY OF HEROES PAGE 12 of 28 EXHIBIT C Independent testing agency report Meridian City Council Meeting Agenda March 13, 2018 – Page 44 of 149 12 February 2018 McCall Studios 407 E. 37th Street Boise, ID 83714 ATTN: Ken McCall Subject: Journey of Heroes Motion Sculpture—Fabrication Observation Lochsa Number: 174151.00 Dear Mr. McCall, As requested, a representative from Lochsa Engineering did visit the studio as the fabrication of the sculpture was underway. The material appears to comply with the requirements and the fabrication of the pieces was very clean and no noticeable exceptions were noted. The assembly of the pieces was skilled and precise. The welds were extremely precise and clean, with no obvious inclusions or errors. The fabrication and assembly is acceptable to Lochsa Engineering. The installation of the piece was also to Lochsa’s requirements and no exceptions were taken. Please let us know if you have any questions. Sincerely, Lochsa Engineering Dana M. Hennis, P.E., S.E. Senior Project Manager Structural Department Meridian City Council Meeting Agenda March 13, 2018 – Page 45 of 149 ACCEPTANCE AGREEMENT – JOURNEY OF HEROES PAGE 14 of 28 EXHIBIT D Artwork maintenance plan Meridian City Council Meeting Agenda March 13, 2018 – Page 46 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 47 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 48 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 49 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 50 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 51 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 52 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 53 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 54 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 55 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 56 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 57 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 58 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 59 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 60 of 149 City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 513 Project/File Number: H-2017-0095 Item Title: Linder Mixed Use Findings of Fact, Conclusions of Law for Linder Mixed Use (H- 2017-0095) by Trevor Gasser, Located at 5960 N. Linder Road Meetinq Notes c✓ APHOIED CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0095 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation and Zoning of Five (5) Acres of Land with a C-C Zoning District, Located at 5960 N. Linder Road, by Trevor Gasser. Case No(s). H-2017-0095 For the City Council Hearing Date of: February 27, 2018 (Findings on March 13, 2018) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of February 27, 2018, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of February 27, 2018, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of February 27, 2018, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of February 27, 2018, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of February 27, 2018, incorporated by reference. The conditions are concluded to be Meridian City Council Meeting Agenda March 13, 2018 – Page 4 of 110 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0095 - 2 - reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for annexation and zoning is hereby approved with the requirement of a development agreement per the provisions in the Staff Report for the hearing date of February 27, 2018, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of February 27, 2018 Meridian City Council Meeting Agenda March 13, 2018 – Page 5 of 110 By action of the City Council at its regular meeting held on the day of 2018. COUNCIL PRESIDENT JOE BORTON VOTED COUNCIL VICE PRESIDENT LUKE CAVENER VOTED t/L-" COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED ft COUNCIL MEMBER TY PALMER VOTED Int COUNCIL, MEMBER TREG BERNT VOTED Ya COUNCIL MEMBER GENESIS MILAM VOTED yep MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor T a�eerd pUG4JgT Attest: 2 C.J Cole City Clerk LATER oft eZR Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Dated: 2) City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0095 Uvndex- Kyced Use— - 3 - EXHIBIT A Linder Mixed Use – AZ H-2017-0095 PAGE 1 STAFF REPORT Hearing Date: February 27, 2018 (Continued from: February 6, 2018) TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Linder Mixed Use – AZ (H-2017-0095) [Note: At the Commission hearing on October 19th, the Commission voted to continue this project to a subsequent meeting in order for the applicant to revise their development plan to remove the multi-family residential component of the plan. In lieu of multi-family, the Commission suggested other uses such as townhomes, mixed commercial and/or offices. The applicant submitted a revised development plan as requested, the staff report has been updated accordingly and the project has been re-noticed. This application originally included a request for a rezone of 3.36 acres of land from the L-O to the R-15 and C-C zoning districts for the two adjacent properties to the south. Since the Commission hearing on October 19th, the applicant has withdrawn the rezone request.] I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Trevor Gasser, submitted an application for Annexation and Zoning (AZ) of 5 acres of land with a C-C zoning district. See Section IX of the staff report for more information. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ application in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on October 19, November 16 and December 21, 2017. At the public hearing on December 21st, the Commission moved to recommend approval of the subject AZ request. a. Summary of Commission Public Hearing: i. In favor: Trevor Gasser; Sally Reynolds (read letter from Greg Reynolds) ii. In opposition: None iii. Commenting: None iv. Written testimony: Trevor Gasser, Applicant (response to the staff report); Justin Carpenter, Jeremy Evans, Karen Gallegos, Sally Reynolds and a petition signed by the adjacent homeowner’s opposing the development. v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. In favor of the revised plan. c. Key Issues of Discussion by Commission: i. In favor of the revised plan. d. Commission Change(s) to Staff Recommendation: i. Include a requirement for a pedestrian walkway to be provided from the sidewalk along the north/south backage driveway to the entrance of the building proposed on the east side of the site (i.e. the dance studio/event center). Meridian City Council Meeting Agenda March 13, 2018 – Page 7 of 110 EXHIBIT A Linder Mixed Use – AZ H-2017-0095 PAGE 2 e. Outstanding Issue(s) for City Council: i. None The Meridian City Council heard these items on February 6 and 27, 2018. At the public hearing on February 27, 2018 the Council approved the subject AZ request. a. Summary of City Council Public Hearing: i. In favor: Trevor Gasser ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Council: i. Access for the site via Linder Road. d. Key Council Changes to Staff/Commission Recommendation i. None III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017- 0095, as presented in the staff report for the hearing date of February 27, 2018, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0095, as presented during the hearing on February 27, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0095 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 5960 N. Linder Road, in the northwest ¼ of Section 25, Township 4 North, Range 1 West. (Parcel #: S0425233700) B. Owner(s): Archie Douglas Stewart and Kelle Watkins 5960 N. Linder Rd. Meridian, ID 83642 C. Applicant: Trevor Gasser 74 E. 500 S. #200 Bountiful, UT 84010 D. Representative: Meridian City Council Meeting Agenda March 13, 2018 – Page 8 of 110 EXHIBIT A Linder Mixed Use – AZ H-2017-0095 PAGE 3 Trevor Gasser, TMEG Properties, LLC 74 E. 500 S. #200 Bountiful, UT 84010 E. Applicant’s Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for annexation & zoning. A public hearing is required before the Planning & Zoning Commission and City Council on these applications, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: December 1, 2017 (Commission); January 19 and February 9, 2018 (City Council) C. Radius notices mailed to properties within 300 feet on: November 27, 2017 (Commission); February 2, 2018 (City Council) D. Applicant posted notice on site(s) on: December 9, 2017 (Commission); VI. LAND USE A. Existing Land Use(s) and Zoning: This site consists of one rural residential property with an existing home and accessory outbuildings, zoned RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Vacant/undeveloped property, zoned RUT in Ada County 2. East: Single-family residential homes in Paramount Subdivision, zoned R-8 3. South: Rural residential property, zoned L-O 4. West: N. Linder Road and single-family residential homes in Lochsa Falls Subdivision, zoned R-8 C. History of Previous Actions: None D. Utilities: 1. Public Works: a. Location of sewer: A sanitary sewer main intended to provide service to the subject site currently exists in S. Linder Road, approximately 575-feet south of the southwest corner of the subject site. b. Location of water: A water main intended to provide service to the subject site currently exists in S. Linder Road. c. Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: None 2. Hazards: Staff is not aware of any hazards that exist on this property. 3. Flood Plain: This site is not located in the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS The subject property is designated Mixed Use – Community (MU-C) on the Future Land Use Map (FLUM) contained in the Comprehensive Plan. Meridian City Council Meeting Agenda March 13, 2018 – Page 9 of 110 EXHIBIT A Linder Mixed Use – AZ H-2017-0095 PAGE 4 The purpose of the MU-C designation is to allocate areas where community-serving uses and dwellings are seamlessly integrated into the urban fabric. The intent is to integrate a variety of uses, including residential, and to avoid mainly single-use and strip commercial type buildings. Goods and services in these areas tend to be of the variety that people will mainly travel by car to, but also walk or bike to (up to 3 or 4 miles). Employment opportunities for those living in and around the neighborhood are encouraged. Developments are encouraged to be designed according to the conceptual MU-C plan depicted as Figure 3-3 in the Comprehensive Plan below. Developments should have a mix of at least 3 land use types [i.e. commercial (includes retail, restaurants, etc.), office, residential, civic (includes public open space, parks, entertainment venues, etc.), and industrial]; residential uses should comprise a minimum of 20% of the development area at densities ranging from 6 to 15 units/acre; non-residential buildings should be proportional to and blend in with adjacent residential buildings; vertically integrated structures are encouraged; supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area are required. In reviewing development applications, the following items will be considered in all Mixed Use areas: (Staff’s analysis in italics) • Residential densities should be a minimum of six dwellings/acre. No residential uses are proposed. • Where feasible, higher density and/or multi-family residential development will be encouraged, especially for projects with the potential to serve as employment destination centers and when the project is adjacent to US 20/26, SH-55, SH-16 or SH-69. No residential uses are proposed to develop on this site. At the previous hearing, the Commission directed the applicant to remove the multi-family residential component of the project. • A conceptual site plan for the entire mixed-use area should be included in the application. A concept site plan for the site is proposed (see Exhibit A.2). • In developments where multiple commercial and/or office buildings are proposed (not residential), the buildings should be arranged to create some form of common, usable area, such as a plaza or green space. The concept plan for the commercial area at the rear of the site includes an outdoor plaza area between the two buildings. Meridian City Council Meeting Agenda March 13, 2018 – Page 10 of 110 EXHIBIT A Linder Mixed Use – AZ H-2017-0095 PAGE 5 • The site plan should depict a transitional use and/or landscaped buffering between commercial and existing low- or medium-density residential development. The concept plan depicts a 25-foot wide landscape buffer along the east boundary of the site adjacent to medium density residential uses. • A mixed-use project should include at least three types of land uses. Exceptions may be granted for smaller sites on a case-by-case basis. The proposed development consists of commercial retail and indoor arts/entertainment facility uses; because the site is fairly small, staff is not recommending a third land use type is provided. Because this property is part of a larger mixed- use area, additional land use types should be provided on other properties within the overall designation. Office uses exist to the south. • Community-serving facilities such as hospitals, churches, schools, parks, daycares, civic buildings, or public safety facilities are expected in larger mixed-use developments. Because this is a smaller mixed-use development, staff does not recommend these types of facilities are required on this site. A school exists within a ¼ mile to the south of this site; a church exists on the adjacent property to the south(east); and a daycare is anticipated to be constructed on the property to the south(west). • Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools are expected; outdoor seating areas at restaurants do not count. The concept plan depicts an outdoor plaza area between the two buildings on the east end of the development. • All mixed-use projects should be directly accessible to neighborhoods within the section by both vehicles and pedestrians. There are no pedestrian or vehicular connections to this site from the adjacent Paramount Subdivision development; vehicular connections are proposed to the north and south with this application. • Street sections consistent with the Ada County Highway District Master Street Map are required within the Unified Development Code. No public streets are proposed within this development. • Because of the existing small lots within Old Town, development is not subject to the Mixed- Use standards listed herein. The proposed development is not within Old Town. In reviewing development applications, the following items will be considered in MU-C areas: • Development should comply with the general guidelines for development in all Mixed-Use areas. See above. • All developments should have a mix of at least three land use types. The applicant is only proposing two types of land uses; staff is not recommending a third is provided due to the smaller size of this site and the adjacent office uses to the south which provide a third land use type is nearby. • Residential uses should comprise a minimum of 20% of the development area at densities ranging from 6 to 15 units/acre. Residential uses are not proposed with this development; at the Commission’s request, the applicant removed the previously proposed multi-family residential uses. • Non-residential buildings should be proportional to and blend in with adjacent residential buildings. Conceptual elevations were submitted for the commercial buildings; final elevations should be consistent with this requirement. • Vertically integrated structures are encouraged. No vertically integrated structures are proposed. Meridian City Council Meeting Agenda March 13, 2018 – Page 11 of 110 EXHIBIT A Linder Mixed Use – AZ H-2017-0095 PAGE 6 • Unless a structure contains a mix of both residential and office, or residential and commercial land uses, maximum building size should be limited to a 30,000 square-foot building footprint. For community grocery stores, the maximum building size should be limited to a 60,000-square foot building footprint. For the development of public school sites, the maximum building size does not apply. The proposed building footprints of the buildings at the back of the site are below 10,000 square feet; building footprints are not shown on the pads fronting on Linder Road but they should be limited to 30,000 square feet as required. • Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area are required. Outdoor seating areas at restaurants do not count towards this requirement. The concept plan depicts an outdoor plaza area for the buildings at the rear of the site; the buildings at the front of the site should also share a public/quasi-public space for the area (i.e. 5%) required. • Where the development proposes public and quasi-public uses to support the development above the minimum 5%, the developer may be eligible for additional residential densities and/or an increase to the maximum building footprint. The applicant proposes to develop the front portion of the site along N. Linder Road with commercial retail uses and the rear portion with an indoor arts/entertainment use. Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics): • “Reduce the number of existing access points onto arterial streets by using methods such as cross-access agreements, access management, and frontage/backage roads.” (3.03.02N) A cross-access easement will be required to be provided to adjacent properties to the north and south to reduce access points on Linder Road. • “Locate small-scale neighborhood commercial areas within planned residential developments as part of the development plan.” (3.05.01E) The concept plan proposes small-scale commercial retail uses adjacent to N. Linder Road and 7,000 and 10,000 square foot buildings at the rear of the site for an indoor arts/entertainment use.  “Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) Single-family homes in Paramount Subdivision exist to the east of this site; a 25’ wide landscape buffer is proposed to assist in buffering the residences from the proposed commercial uses. • “Develop pathways to connect Meridian with Boise, Nampa, Kuna and Eagle.” (6.01.02C) The City’s multi-use pathway system, a segment of which is proposed along the frontage of this site on N. Linder Road, will eventually connect Meridian with adjacent cities. • “Require all new and reconstructed parking lots to provide landscaping in internal islands and along streets.” (2.01.04B) Landscaping is required to be provided in accord with UDC standards with development of the site. • “Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) Meridian City Council Meeting Agenda March 13, 2018 – Page 12 of 110 EXHIBIT A Linder Mixed Use – AZ H-2017-0095 PAGE 7 Staff recommends a walkway is provided along one side of the north/south driveway separating the retail from the arts, entertainment use to enable pedestrian access within the development. • “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) This property is contiguous to land that has already been annexed into the City. Urban services can be provided to this property upon development. • “Require landscape street buffers for new development along all entryway corridors.” (2.01.02E) A 35-foot wide landscaped street buffer is required along N. Linder Road, an entryway corridor, with development of the site. • “Consider the adopted COMPASS regional long-range transportation plan in all land-use decisions.” (3.03.02G) See the COMPASS development review letter in the project file. • “Cluster new community commercial areas on arterials or collectors near residential areas in such a way as to complement adjoining residential areas.” The retail stores are proposed adjacent to N. Linder Road, an arterial street, and an indoor arts/entertainment use is proposed adjacent to the residential neighborhood to the east. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zoning Districts: Commercial: The purpose of the commercial districts is to provide for the retail and service needs of the community in accord with the Meridian Comprehensive Plan. Six districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways (UDC 11 -2B-1). Allowed uses in the C-C district consist of a larger scale and broader mix of retail, office, and service uses and typically have access to arterial streets or non-residential collector streets. B. Schedule of Use: UDC Table 11-2B-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the proposed C-C zoning district. Retail stores and indoor arts/entertainment uses are listed as principle permitted uses in the C-C zoning district. Indoor arts/entertainment uses are subject to the specific use standards listed in UDC 11-4-3-2. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Table 11-2B-3 for the C-C zoning district. D. Landscaping: Landscaping is required within street buffers, parking areas, and buffers to adjoining residential uses in accordance with the standards listed in UDC 11-3B-7C, 11-3B-8C, and 11-3B- 9C respectively. Street buffers and buffers to residential uses are required as set forth in UDC Table 11-2B-3. E. Open Space & Site Amenities: NA F. Off-Street Parking: Off-street parking is required in accord with UDC 11-3C-6B for non- residential uses. G. Structure and Site Design Standards: The proposed commercial structures must comply with the design standards listed in UDC 11-3A-19 and the Architectural Standards Manual. Meridian City Council Meeting Agenda March 13, 2018 – Page 13 of 110 EXHIBIT A Linder Mixed Use – AZ H-2017-0095 PAGE 8 IX. ANALYSIS Analysis of Facts Leading to Staff Recommendation: The applicant proposes to annex & zone 5 acres of land with a C-C zoning district consistent with the FLUM designation of MU-C for this site. The applicant has submitted a conceptual development plan, included in Exhibit A.2, which depicts (2) pad sites that are a little less than an acre each fronting N. Linder Road; a north/south driveway and a 7,000 and a 10,000 square foot building with an outdoor plaza area between the two with associated parking. Direct access via N. Linder Road is not proposed. However, if in the future when this site develops, if access isn’t available via a north/south backage road paralleling Linder Road, an access via Linder may be needed. In this case, staff recommends it be a temporary access until such time as access is available from the properties to the north and south; at that time, the access would be removed. A cross-access/ingress-egress easement is required to be provided to the properties to the north and south for access to the site and interconnectivity between properties. There are no pedestrian walkways depicted on the concept plan along the north/south backage road that separates the commercial retail uses from the arts/entertainment uses. Staff recommends a walkway is provided on one side of the driveway for safe pedestrian access and connectivity. The applicant has a potential tenant that would like to develop a dance studio and event center for dance recitals and performances on the rear 3+/- acre portion of the site. The applicant also plans to develop the two adjacent properties to the south that front on Linder Road with a childcare facility. Conceptual building elevations were submitted for the commercial structures fronting on Linder Road that depict 1-story buildings with stucco, horizontal siding, and brick/stone veneer accents. Conceptual elevations were also submitted for the event center, which is planned to be at least 2 stories in height, depicting CMU as the primary building material. All structures are required to comply with the design standards listed in UDC 11-3A-19 and in the Architectural Standards Manual. The legal description submitted with the subject application is included in Exhibit C and shows the boundary of the property proposed to be annexed and zoned. The property proposed to be annexed is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation and zoning pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed and recommended by staff with this application, staff recommends a DA is required as a provision of the proposed annexation and zoning application with the provisions included in Exhibit B. X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Proposed Conceptual Development Plan (dated: 12/7/2017) 3. Proposed Conceptual Building Elevation Photos B. Agency & Department Comments Meridian City Council Meeting Agenda March 13, 2018 – Page 14 of 110 EXHIBIT A Linder Mixed Use – AZ H-2017-0095 PAGE 9 C. Legal Description & Exhibit Map for Annexation & Zoning Boundary D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda March 13, 2018 – Page 15 of 110 Exhibit A.1: Zoning/Aerial Map Meridian City Council Meeting Agenda March 13, 2018 – Page 16 of 110 EXHIBIT A - 2 - Exhibit A.2: Proposed Site Plan (dated: 12/7/2017) Meridian City Council Meeting Agenda March 13, 2018 – Page 17 of 110 EXHIBIT A - 3 - Exhibit A.3: Proposed Conceptual Building Elevation Photos Commercial Buildings Fronting on Linder Road Meridian City Council Meeting Agenda March 13, 2018 – Page 18 of 110 EXHIBIT A - 4 - Event Center Meridian City Council Meeting Agenda March 13, 2018 – Page 19 of 110 EXHIBIT A - 5 - EXHIBIT B - AGENCY & DEPARTMENT COMMENTS 1. PLANNING DEPARTMENT 1.1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of the subject property shall be generally consistent with the conceptual site plan, building elevations and provisions contained herein. b. Provide supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area within the site development area. c. Non-residential buildings should be proportional to and blend in with adjacent residential buildings. d. The existing homes and associated outbuildings shall be removed from the site prior to issuance of any building permits. e. If access isn’t available to this site at the time of development, a temporary access will be allowed via N. Linder Road with approval from the Ada County Highway District. At such time as access from the north and/or south is available, the temporary access shall be removed and the use discontinued. f. The developer shall grant a cross-access/ingress-egress easement to the properties to the north (parcel #S0425223010) and south (parcel #S0425233810) in accord with UDC 11-3A-3 and the Comprehensive Plan (action item #3.03.02N). A recorded copy of the easement agreement shall be submitted to the Planning Division with the first Certificate of Zoning Compliance application for the development. g. Future development shall comply with the structure and design standards listed in UDC 11 - 3A-19 and in the Architectural Standards Manual (ASM). h. A 10-foot wide segment of the City’s multi-use pathway is required along N. Linder Road in accord with the Pathways Master Plan. Landscaping shall be installed in accord with the standards listed in UDC 11-3B-12C on either side of the pathway. i. Provide a pedestrian pathway connection to the church property at the south boundary of the site. j. Provide a walkway along one side of the north/south backage driveway for safe pedestrian access and connectivity. k. Prior to removing any of the existing trees from the site, the developer/owner shall contact the City Arborist to determine mitigation requirements for any healthy trees 4” caliper and greater that are removed from the site in accord with UDC 11-3B-10C.5. l. The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design Review application from the Planning Division, prior to submittal of any building permit applications. m. Prior to the application for any development on the subject site, sanitary sewer and water serviceability will need to be reviewed. This is due to the potential timing of development of Meridian City Council Meeting Agenda March 13, 2018 – Page 20 of 110 EXHIBIT A - 6 - adjacent properties and the ability or inability to create loops in the water system and to determine the routing of sanitary sewer. n. Provide a pedestrian walkway from the sidewalk along the north/south backage driveway to the entrance of the building proposed on the east side of the site (i.e. the dance studio/event center). 2. PUBLIC WORKS DEPARTMENT 2.1 The Public Works Department has no comments on this application at this time. 3. POLICE DEPARTMENT 3.1 The Police Department has no comments on this application. 4. FIRE DEPARTMENT 4.1 The Fire Department has no comments at this time. 5. REPUBLIC SERVICES 5.1 Coordinate with Bob Olson, Republic Services (208-345-1265 office, or 208-371-1745 cell; email: ROlson@republicservices.com ) on the location and design of the trash enclosure(s) that includes recycling prior to submittal of the Certificate of Zoning Compliance application. 6. PARKS DEPARTMENT 6.1 The applicant is required to comply with the mitigation standards listed in UDC 11-3B- 10C.5 for any existing trees 4-inch caliper or greater that are removed from the site. Contact Elroy Huff, City Arborist (208-371-1755), prior to removal of any existing trees from the site to determine mitigation requirements. 6.2 Construct a 10-foot wide detached multi-use pathway along the frontage of this site on N. Linder Road in accord with the Pathways Master Plan (Eagle Island pathway). 6.3 Submit a 14-foot wide easement for the multi-use pathway along Linder Road; coordinate the details of the easement with Kim Warren, Pathways Project Manager, 208-888-3579. 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Site Specific Conditions of Approval This application is for annexation and rezone only. Listed below are some of the site specific conditions of approval that the District may identify when it reviews a future development application. The District may add additional site specific conditions of approval when it reviews a specific redevelopment application. 7.1.1 Dedicate additional right-of-way to total 48-feet from the centerline of Linder Road abutting the site. 7.1.2 Provide a road trust deposit in the amount of $16,750.00 to pay for 5-foot wide detached concrete sidewalk to be constructed abutting the site, as part of ACHD’s Linder Road widening project. 7.1.3 Construct one temporary full access driveway onto Linder Road located at the site’s south property line. The driveway is restricted to a maximum width of 36-feet. Construct the driveway as a curb return type driveway with 30-foot radii. Pave the driveway, it’s full width at least 30-feet into the site beyond the edge of Linder Road. The driveway may be restricted in the future as traffic conditions warrant; as determined by ACHD. 7.1.4 Payment of impact fees is due prior to issuance of a building permit. 7.1.5 Comply with all Standard Conditions of Approval. Meridian City Council Meeting Agenda March 13, 2018 – Page 21 of 110 EXHIBIT A - 7 - 7.2 Standard Conditions of Approval 7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right -of-way (including all easements). 7.2.2 Private Utilities including sewer or water systems are prohibited from being located with in the ACHD right-of-way. 7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non- compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right -of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. Meridian City Council Meeting Agenda March 13, 2018 – Page 22 of 110 EXHIBIT A - 8 - Exhibit C: Legal Description & Exhibit Map for Annexation and Zoning Boundary Meridian City Council Meeting Agenda March 13, 2018 – Page 23 of 110 EXHIBIT A - 9 - Meridian City Council Meeting Agenda March 13, 2018 – Page 24 of 110 EXHIBIT A - 10 - D. Required Findings from Unified Development Code 1. ANNEXATION & ZONING/REZONE (UDC 11-5B-3E) Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The City Council finds that the proposed map amendment to the C-C zoning district and proposed use is consistent with the Comprehensive Plan FLUM designation of MU-C for this site. (See section VII above for more information.) b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the C-C zoning district is consistent with the purpose statement of the commercial district as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). The City Council finds the proposed annexation and zoning of this property is in the best interest of the City if the applicant develops the site in accord with the provisions listed in Exhibit B. Meridian City Council Meeting Agenda March 13, 2018 – Page 25 of 110 City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 5E Project/File Number: H-2017-0157 Item Title: Resolution No. 18-2062 Resolution No. 18-2062: A Resolution (Kobe/Cope H-2017-0157) For the Amendment of the Future Land Use Map of the 2002 Comprehensive Plan for approximately 10. 12 acres of land from General Commercial (C -G) to Light Industrial (I -Q. Said land is known as Kobe/Cope and is generally located on the northeast corner of N. Locust Grove and E. Franklin Road, in the SW Y4 of Section 08, Township 3 North, Range 1 East, Meridian, Idaho, Ada County. Meetina Notes 9 APPROVED CITY OF MERIDIAN RESOLUTION NO. 18_�O� Z BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN TO AMEND THE FUTURE LAND USE MAP OF THE 2002 COMPREHENSIVE PLAN FOR 10.12 ACRES KNOWN AS KOBE/COPE GENERALLY LOCATED ON THE NORTHEAST CORNER OF N. LOCUST GROVE AND E. FRANKLIN ROAD, IN THE SW % OF SECTION 08, TOWNSHIP 3 NORTH, RANGE 1 EAST, MERIDIAN, IDAHO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Council have the authority pursuant to Idaho Code § 50-302 to establish resolutions not inconsistent with the laws of the state of Idaho as may be expedient, in addition to the special powers therein granted, to maintain the peace, good government and welfare of the corporation and its trade, commerce and industry; and WHEREAS, the City of Meridian Comprehensive Plan was adopted in August in 2002 as resolution 02-382; and WHEREAS, the Mayor and Council have deemed it appropriate to amend the future land use map of the 2002 Comprehensive Plan for approximately 10. 12 acres of land from General Commercial (C -G) to —Light Industrial (I -L). Said land is known as Kobe/Cope and is generally located on the northeast corner of N. Locust Grove and E. Franklin Road, in the SW 1/4 of Section 08, Township 3 North, Range 1 East, Meridian, Idaho, Ada County; and WHEREAS, the Mayor and City Council have provided all the requisite notices, held the necessary hearings, and received the required information necessary to make a final decision as required by the Idaho Local Land Use Planning Act to amend the adopted comprehensive plan. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: SECTION 1. Pursuant to Idaho Code §67-6509, the Mayor and City Council hereby amend the City of Meridian Comprehensive Plan and Land Use Map, a copy of which is attached hereto COMPREHENSIVE PLAN AMENDMENT FOR FUTURE LAND USE MAP — KOBE/COPE-H-2017-0157 Page 1 of 2 incorporated herein by reference. A copy of this Resolution and the attached amendment shall be held on file in the office of the City Clerk. SECTION 2. EFFECTIVE DATE. This Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 13 day of aY n , 2018. APPROVED by the Mayor of the City of Meridian, Idaho, this ' day of MaVbn 2018. ATTEST: By: C.Ja oles, ty Clerk APPROVED: Gam` Ma or Tamn2oe Weerd COMPREHENSIVE PLAN AMENDMENT FOR FUTURE LAND USE MAP — KOBE/COPE-H-2017-0157 Page 2 of 2 EXHIBIT A Kobe/Cope – CPAM, RZ (H-2017-0121) Existing and Proposed Future Land Use Map Meridian City Council Meeting Agenda March 13, 2018 – Page 87 of 149 City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 5F Project/File Number: Item Title: Sole Source Purchase Approval of a Sole Source Purchase for Hach FlowMeters Equipment and Service Parts. Goble Sampson Associates, Inc. is the only authorized distributor for Hach Flow Meter equipment in Southern Idaho. Meetina Notes LMJ Page 1 Memo To: C.Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Laurelei McVey; Keith Watts Date: 03/13/2018 Re: March 13 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the March 13 th City Council Consent Agenda for Council’s consideration. Approval of a Sole Source Purchase for Hach FlowMeters Equipment and Service Parts. Goble Sampson Associates, Inc. is the only authorized distributor for Hach Flow Meter equipment in Southern Idaho. Recommended Council Action: Approval of Sole Source Procurement upon completion of advertising per Idaho State Statute 67-2808. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda March 13, 2018 – Page 89 of 149 C-> W1EFID1AN)4,- CITY OF MERIDIAN SOLE SOURCE FORM Date: 2/27/2018 PURCHASING AGENT 33 East Broadway Avenue Meridian, ID 83642 Phone: 208-888-4433 Fax: 208-887-4813 Item or Service: Hach F1owDar Flow Meters and Associated Equipment X Sole Source: Item is available from only one vendor. Item is one -of -a kind item and is not sold through distributors. Manufacturer is a sole distributor. Refer to instructions on 2nd page for completion. JUSTIFICATION: (Attach additional pages if needed) Goble Sampson is the sole distributor of Hach Flow Meters (see attached letter). The City currently utilizes Hach FlowDar flow meters for its Infiltration and inflow studies. A sole source is necessary to purchase replacement parts and new compatible meters due to the compatibility of equipment, components, accessories, computer software, and replacement parts with the City's existing equipment. Alternative types of flow meters would require additional equipment, components, accessories, computer software, and replacement parts that would be disadvantageous to the City. CERTIFICATION: I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bidding and the established criteria for justification for sole source/sole brand purchasing. I havy gathered technical information and have made a concerted effort to review comparablelequal equipment, I hereby certify as to the validity of the information and feel confident that this justification for sole source/sole brand meets the City's criteria and is accurate. Laurelei McVey Requestor (Print Name) ~I6partment Manager Signature Council Approval � / Date: / Purchasing Approval: Purchasing Manager Meridian City Council Meeting Agenda March 13, 2018 – Page 91 of 149 3500 S. Main Street, Suite 200 ● Salt Lake City, Utah 84115 ● 801-268-8790 ● FAX 801-268-8792 www.goblesampson.com February 16, 2018 City of Meridian Public Works Department 3401 N Ten Mile Rd Meridian, Idaho 83646 Attention: Laurelei McVey Subject: Hach Flow Meters Dear Laurelei: Thanks for requesting a Hach flow meter quote from us. We are the sole source Manufacturer Representative for Hach Flowmeters for UT, Southern ID, and Western, WY. Let me know if you have any questions. Sincerely, Mike Charnholm Meridian City Council Meeting Agenda March 13, 2018 – Page 92 of 149 SOLE SOURCE/BRAND EXAMPLES. SOLE SOURCE: Only one (1) vendor if there is only one (1) vendor for the personal property to be acquired. For purposes of this definition, only one (1) vendor shall refer to situations where there is only one (1) source reasonably available and shall include, but not be limited to, the following situations: (i) Where property is required to respond to a life-threatening situation or a situation which is immediately detrimental to the public welfare or property; (ii) Where the compatibility of equipment, components, accessories, computer software, replacement parts or service is the paramount consideration; (iii) Where a sole supplier's item is needed for trial use or testing; (iv) The purchase of mass-produced movies, videos, books or other copyrighted materials; (v) The purchase of property for which it is determined there is no functional equivalent; (vi) The purchase of public utility services; (vii) The purchase of products, merchandise or trademarked goods for resale at a political subdivision facility; or (viii) Where competitive solicitation is impractical, disadvantageous or unreasonable under the circumstances. THE FOLLOWING ARE NOT REASONS FOR SOLE SOURCE a) Personal preference for a product or vendor. b) Cost, past performance, local presence, delivery etc. These are award criteria to be used in a competitive bid process. c) Specifications that exceed requested performance. City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 5G Project/File Number: Item Title: AP Invoices AP Invoices for Payment 3/14/18 - $2,061,020.40 Meetinq Notes [✓ APPROUP City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP & MABEL'S LABELS Ink Pads for 'Received' Stamps - Qty 6 45.00 01 General Fund A-1 STAMP & MABEL'S LABELS Name Badge w/ Magnet Back for V. Koontz 10.00 01 General Fund A-1 STAMP & MABEL'S LABELS Name plate for Chris Johnson 10.00 01 General Fund ABOUT THE KIDS, INC.Instructor Payment - Co-ed Learn to Play Lacrosse 2/19/18 540.00 01 General Fund ACE AUTO BODY Truck #1 #C20103 body repairs VIN 224244 1,307.59 01 General Fund ACROSS THE STREET PRODUCTIONS 220/Registration, D. Jones, Blue Card Training Conf, Phoenix 4,500.00 01 General Fund ACTION GARAGE DOOR Garage Door weather stripping Bear Creek - qty 2 40.00 01 General Fund ADVANCE AUTO PARTS TK # 13 C11207 wiper blades & wiper arm - qty 3 29.56 01 General Fund ALLEGIANT POWDER COATING, LLC Powder coat dog park teeter totter stand - qty 1 35.00 01 General Fund ALLEGIANT POWDER COATING, LLC Powder coating for Bear Creek pumpstation - qty 9 342.50 01 General Fund AMERICAN POLYGRAPH ASSOCIATION Annual Membership Dues for Polygraph, C. McGilvery - 2018 150.00 01 General Fund ARROWHEAD FORENSIC PRODUCTS Evidence Packaging for Siezed Drugs - Qty 36 67.82 01 General Fund AUTOMATIC RAIN CO DBA HORIZON gaskets/air filters/air cleaner/pump primer/small eng repair 806.10 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp & Photo Cell on Pole 29130C, 2/15/18 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp & Photo Cell on Pole 30147C, 2/15/18 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp & Photo Cell on Pole 30732C, 2/15/18 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp & Photo Cell on Pole 40667C, 2/15/18 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp, Ballast, Photo Cell, Fuse-Pole51540C 280.00 01 General Fund BLUE CROSS OF IDAHO March 2018 Blue Cross Insurance 298,353.90 01 General Fund BOE - Boise Office Equipment XPN547404, Copies for 1/22/18-2/21/18 943.30 01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, St. 2, mop, detergent, towels - qty 7 169.98 01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, St. 5, towels, detergent - qty 5 119.06 01 General Fund BRENT BJORNSON Per Diem, B. Bjornson, 2018 EduCode Conference, Las Vegas NV 352.00 01 General Fund BROWNELLS Shotshell Holder, Sling, Quick Detach Swivel, Wrench -Qty 16 549.49 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Hitch Installation on New Code Vehicle # 55 350.02 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 20 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Power Steering Pump, Tie Rods, Alignment, Oil Change Unit#45 876.71 Date: 3/8/18 11:11:39 AM Page: 1Meridian City Council Meeting Agenda March 13, 2018 – Page 94 of 149 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Tk # 24 C9114 Replace A/C Compressor Belt, LOF, Air Filter 178.65 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Tk# 12 C8242, LOF & Air Filter 59.92 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC TK# 13 C11207 LOF & Air Filter 65.42 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Wipers for Unit # 27 19.71 01 General Fund CANDLEWOOD SUITES DR# 18-890, Special Victim Lodging 2/8/18 96.05 01 General Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 02/18 872.76 01 General Fund CHELSEA R CUNNINGHAM Instructor fee - Kids Yoga, Tween - Teen Yoga 01/20 - 02/17/ 329.60 01 General Fund CHEVRON AND TEXACO BUSINESS CARD SERVICES #7898226373, Pay City Fuel - February 2018 11,752.90 01 General Fund CHEVRON AND TEXACO BUSINESS CARD SERVICES #7898226399, Fuel for PD - February 2018 14,140.01 01 General Fund CINTAS FIRST AID & SAFETY First Aid Kit Maintenance for PD 270.61 01 General Fund CITY OF BOISE FIRE DEPARTMENT 220/BLS Instructor Certification Card, T. Palmer 2.20 01 General Fund CITY OF BOISE FIRE DEPARTMENT 220/Heart Saver AED Cards, City training, CPR program - qty4 68.00 01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash February 2018 20.00 01 General Fund D & B SUPPLY Dog Food - Qty 1 Bag 47.99 01 General Fund D & B SUPPLY Seasonal Key Clips - qty 9 17.91 01 General Fund DEBEST PLUMBING, INC 220/replace kitchen faucet at ST. 5 306.30 01 General Fund DELTA DENTAL PLAN OF IDAHO Delta Dental, March 2018, #0133-0000 18,576.71 01 General Fund EMERGING TACTICAL SOLUTIONS PVS-30 Night Vision for Rifle - Qty 1 4,950.00 01 General Fund EMILY GULL Instructor Payment - Preschool Fun & PLUS 01/16-02/21/18 752.00 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. 18-0219 New Fleet Build Unit # 62 7,005.60 01 General Fund FIRE DEPARTMENT SAFETY OFFICERS ASSOC 220/FDSOA annual dept membership, 3/1/18-3/1/19 385.00 01 General Fund FRED PRYOR SEMINARS Transfer Membership from K. Soland to M. Smith Ferguison 50.00 01 General Fund GALL'S INC.Double Mag Holders for Duty Belts - Qty 19 837.75 01 General Fund GEM STATE PAPER & SUPPLY CO 18-0279, Cleaning stations and shop towels qty 6 256.46 01 General Fund GEM STATE PAPER & SUPPLY CO 18-0279, restroom cleaner, gloves, mops qty 24 cases 1,513.15 01 General Fund GLOBAL KNOWLEDGE TRAINING Registration, E. Daniel, Palo Alto Networks: Firewall 8.0: E 4,250.00 01 General Fund HARRIS SHARPENING Serviced & Sharpened Paper Trimmer 35.00 01 General Fund HOME DEPOT CREDIT SERVICES 220/bulbs for scene lights, St. 1 - qty 2 7.97 01 General Fund HOME DEPOT CREDIT SERVICES 220/mounting hardware for new fitness equip, all stations 100.71 Date: 3/8/18 11:11:39 AM Page: 2Meridian City Council Meeting Agenda March 13, 2018 – Page 95 of 149 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund HOME DEPOT CREDIT SERVICES 6 ft folding tables - qty 2 89.96 01 General Fund HOME DEPOT CREDIT SERVICES Combo wrench - qty 1 3.29 01 General Fund HOME DEPOT CREDIT SERVICES credit for combo wrench ref. invoice # 3230500 (3.49) 01 General Fund HOME DEPOT CREDIT SERVICES Refund sales tax on chairs see orig inv#18040005921507 (2.99) 01 General Fund HOME DEPOT CREDIT SERVICES Showerhead for Homecourt - Qty 1 12.98 01 General Fund HOME DEPOT CREDIT SERVICES Steel folding chairs for volleyball league - qty 5 52.84 01 General Fund IALEP 2018 Planner Dues for LE - B.Erickson 85.00 01 General Fund IDAHO POWER 2207067493, Street Light Power - February 2018 - Final Bill 1.40 01 General Fund IDAHO POWER ID Power - Fire Department February 2018 2,178.18 01 General Fund IDAHO STATE TAX COMMISSION Sales Tax - February 2018 2,560.29 01 General Fund IDAHO TRANSPORTATION DEPARTMENT Vehicle Registration for Unit # 104 23.00 01 General Fund IDAHO TRANSPORTATION DEPARTMENT Vehicle Registration for Unit # 156 23.00 01 General Fund IDAHO TRANSPORTATION DEPARTMENT Vehicle Registration for Unit # 158 23.00 01 General Fund INDEPENDENCE INDOOR SHOOTING 18-0266 Shooting Range Membership - October 2017 4,257.00 01 General Fund INDEPENDENCE INDOOR SHOOTING 18-0266 Shooting Range Membership for Dec 2017 4,257.00 01 General Fund INDEPENDENCE INDOOR SHOOTING 18-0266 Shooting Range Membership for Feb 2018 4,257.00 01 General Fund INDEPENDENCE INDOOR SHOOTING 18-0266 Shooting Range Membership for Jan 2018 4,257.00 01 General Fund INDEPENDENCE INDOOR SHOOTING 18-0266 Shooting Range Membership for November 2017 4,257.00 01 General Fund INTERMOUNTAIN DESIGN, INC Desk Chair for B. Purser - Qty 1 425.00 01 General Fund INTL ASSOC ARSON INVESTIGATORS 220/IAAI membership, #1308208 400.00 01 General Fund JON SALISBURY Per Diem, J. Salisbury, AAIR Train the Trainer Course, Black 280.50 01 General Fund KC TOOL SUPPLY CO.6 inch grinder; 20V 6 tool combo kits (2) - qty 3 1,787.00 01 General Fund KC TOOL SUPPLY CO.drill bits & sawzall blades for Lanark Parks Shop - qty 4 151.34 01 General Fund L.N. CURTIS AND SONS 18-0114 220/Extrication Cutter package 8,420.00 01 General Fund L.N. CURTIS AND SONS 18-0114 220/Extrication Spreader package 9,400.00 01 General Fund LES SCHWAB TIRE CENTER Tire Repair Tractor #6 JD1445 - qty 1 22.81 01 General Fund LIFELOC TECHNOLOGIES, INC.Repair Breath Tester Device for Ofc. Frazier 85.00 01 General Fund LITHIA FORD LINCOLN OF BOISE Oil Change for Unit # 160 28.38 01 General Fund LOGMEIN USA INC GoTo Training Pro Service 20-Feb-18 to 19-Feb-19 1,428.00 01 General Fund LS REFEREEING Basketball Officiating 2/5/18-2/15/18 - 35 Games 1,907.50 01 General Fund M.D. WILLIS, INC.18-0044, Stenographic Services - February 2018 3,436.00 01 General Fund MASTERCARD MC City#9, #0794, 2/28/18 Statement -75.00 01 General Fund MASTERCARD MC Fire#5, #0869, 2/28/18 Statement 453.78 Date: 3/8/18 11:11:39 AM Page: 3Meridian City Council Meeting Agenda March 13, 2018 – Page 96 of 149 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MASTERCARD MC Pay City#2, #0588, 2/28/18 Statement 575.51 01 General Fund MASTERCARD MC Pay City#7, #0778, 2/28/18 Statement 1,048.71 01 General Fund MASTERCARD MC Pay City#8, #0786, 2/28/18 Statement 889.97 01 General Fund MASTERCARD MC Pay Clerks, #0521, 2/28/18 Statement 428.10 01 General Fund MASTERCARD MC Pay Fire#2, #0745, 2/28/18 Statement 5,973.33 01 General Fund MASTERCARD MC Pay Fire#4, #0760, 2/28/18 Statement 3,605.59 01 General Fund MASTERCARD MC Pay HR, #0539, 2/28/18 Statement 362.49 01 General Fund MASTERCARD MC Pay IT#11, #0570, 2/28/18 Statement 3,713.68 01 General Fund MASTERCARD MC Pay Mayor#1, #0703, 2/28/18 Statement 62.94 01 General Fund MASTERCARD MC Pay Mayor#2, #0711, 2/28/18 Statement 3,425.40 01 General Fund MASTERCARD MC Pay Parks#1, #0844, 2/28/18 Statement 202.97 01 General Fund MASTERCARD MC Pay Parks#3, #0836, 2/28/18 Statement 2,679.24 01 General Fund MASTERCARD MC Pay PD#1, #0604, 2/28/18 Statement 12.00 01 General Fund MASTERCARD MC Pay PD#11, #7088, 2/28/18 Statement 449.18 01 General Fund MASTERCARD MC Pay PD#2, #0612, 2/28/18 Statement 3,579.80 01 General Fund MASTERCARD MC Pay PD#3, #0620, 2/28/18 Statement 585.71 01 General Fund MASTERCARD MC Pay PD#4, #0638, 2/28/18 Statement 526.24 01 General Fund MASTERCARD MC Pay PD#5, #0646, 2/28/18 Statement 1,642.66 01 General Fund MASTERCARD MC Pay PD#6, #0653, 2/28/18 Statement 75.00 01 General Fund MASTERCARD MC PW#1, #0687, 2/28/18 Statement -363.39 01 General Fund MAV EVENT SERVICES State of the City Parking Attendants, 2/7/18 - Qty 21 Hours 376.50 01 General Fund MOTIONS DANCE STUDIO Instructor fee Tumble & Flip; Tumble & Twist 01/10 - 02/16/1 1,524.00 01 General Fund MOTIONS DANCE STUDIO Instructor payment - Beg Capoeira & Dance Camp 2/1-2/23/18 200.00 01 General Fund NAPA AUTO PARTS 220/power cone polisher & polish, ST. 3 37.95 01 General Fund NATIONAL LAW ENFORCEMENT SUPPLY Drug Test Kits for Investigations - Qty 15 370.75 01 General Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance March 2018 704.00 01 General Fund NETWORK INTERPETING SERVICE, INC. Interpreting Service for Investigation, PI#483483 141.05 01 General Fund NEW YORK LIFE INSURANCE COMPANY New York Life Insurance - March 2018 799.36 01 General Fund NICK KULACK Per Diem, N. Kulack, AAIR Train the Trainer Course, Blackfoo 280.50 01 General Fund NORTHWEST FIRE FIGHTERS BENEFITS TRUST Acct# 52, NW Fire Fighters Trust Insurance - March 2018 101,456.54 01 General Fund OFFICE DEPOT, INC.220/laminating pouches, 2 packs, 1 case paper 46.25 01 General Fund OFFICE DEPOT, INC.Adhesive putty/hanging folders/wastebasket/post its - qty 8 45.60 Date: 3/8/18 11:11:39 AM Page: 4Meridian City Council Meeting Agenda March 13, 2018 – Page 97 of 149 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund OFFICE DEPOT, INC.Business Card Holder, Adding Tape, Fingertip, Calculator, St 141.84 01 General Fund OFFICE DEPOT, INC.Hooks for E. Otero, Power Strip & Boodend for B. Purser 33.99 01 General Fund OFFICE DEPOT, INC.Pen Refills for R. Cunningham - Qty 2 4.58 01 General Fund OFFICE TEAM Temp Labor, J. Hale, W/E 2/16/18, 30.25 Hrs-Records Retentio 559.32 01 General Fund OFFICE TEAM Temp Labor, J. Hale, W/E 2/23/18, 39 Hrs - Records Retention 721.11 01 General Fund OFFICE TEAM Temp Labor, J. Hale, W/E 2/9/18, 40 Hrs - Records Retention 739.60 01 General Fund OFFICE VALUE - MERIDIAN Cert. Paper, covers, Envelopes, Pens, Clipboards, Note pads 236.59 01 General Fund PAIGE MECHANICAL GROUP, INC.Repaired leaking hot water pump #3 @ City Hall 150.00 01 General Fund PAUL'S MERIDIAN STINKER Emmissions Test for Unit # 122 15.00 01 General Fund PAUL'S MERIDIAN STINKER equipment fuel Storey Park 9.95 01 General Fund PREMIER FENCING Pathway fence repair - Pine and Locust Grove 400.00 01 General Fund PRIMEPAY, LLC.18-0095, FSA - February 2018 693.75 01 General Fund RECREATION TODAY OF IDAHO playground repair parts for Seasons and Settlers Parks x 10 223.60 01 General Fund RESOND FIRST AID SYSTEMS OF IDAHO Maint Shop Safety & Medical Supplies - Qty 163 1,201.38 01 General Fund RMT EQUIPMENT Hydraulic Oil for Ventrac - qty 3 121.71 01 General Fund RODDA PAINT COMPANY Texture spray for Settlers Park Maintenance - qty 1 9.79 01 General Fund ROGUE FITNESS 18-0197 220/Fitness Equip for all Fire Stations 12,648.09 01 General Fund SAM ZAHORKA Per Diem, S. Zahorka, 2018 EduCode Conference, Las Vegas NV, 352.00 01 General Fund SIGNS, ETC AED Equipped stickers to put on Patrol Vehicles - Qty 15 69.30 01 General Fund SIGNS, ETC Parks Tk # 31 C20103 New Lettering 80.00 01 General Fund SIMPLEX GRINNELL 18-0034 Service date 1/5/18 Annual backflow inspections 180.00 01 General Fund SLHS SERVICE AREA Pre-Employment Physical for D. Frick 68.00 01 General Fund SLHS SERVICE AREA Pre-Employment Physical for M. Gonzales 103.00 01 General Fund SPECIALTY CONSTRUCTION SUPPLY Floor Dry - Maint Shop Qty 6 122.70 01 General Fund SPECIALTY CONSTRUCTION SUPPLY White Striping paint for ball fields qty 144 573.12 01 General Fund SYNCB/AMAZON 2-Ampeak 400w power Inverter DC 12v to 110v AC Car Inverter 85.77 01 General Fund SYNCB/AMAZON 220/5 US flags for stations 164.00 Date: 3/8/18 11:11:39 AM Page: 5Meridian City Council Meeting Agenda March 13, 2018 – Page 98 of 149 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SYNCB/AMAZON 220/office supplies, envelopes, toner, lam pouches-qty 4 119.83 01 General Fund SYNCB/AMAZON Candy, Markers, Labels, Post-Its for Peak Academy Training 109.50 01 General Fund SYNCB/AMAZON Cobalt step drill bit set with case - qty 1 68.07 01 General Fund SYNCB/AMAZON Double sided sticky tape for Lanark shop - qty 1 19.02 01 General Fund T-ZERS SHIRT SHOP 220/embroider name/rank on 2 1/4 zips 37.50 01 General Fund THE UPS STORE Ground Commercial Tracking# 1ZE786060371880456 15.49 01 General Fund THE UPS STORE Postage to mail Evidence to Lab 186.79 01 General Fund TOTAL SYSTEM SERVICES Emergency service call, server room not cooling 246.00 01 General Fund TOTAL SYSTEM SERVICES Repair leaking valve HVAC City Hall 205.00 01 General Fund TOTAL SYSTEM SERVICES Winter HVAC Maintenance @ PSTC 695.00 01 General Fund TREASURE VALLEY COFFEE Coffee, Hot Choc, Cream, Sugar, Stir Stick & Cooler Rental 364.47 01 General Fund TRI STATE ELECTRIC, INC CH Plaza enhancemnt added 8 circuits & 2 outlets in planters 3,923.74 01 General Fund TRI STATE ELECTRIC, INC City Hall Plaza event enhanccement-add outlet & 3 circuits 873.61 01 General Fund UNIFORMS 2 GEAR 220/8 uniform belts, stock 208.00 01 General Fund UNIFORMS 2 GEAR Class A Motor Shirt - Qty 1 59.00 01 General Fund UNIFORMS 2 GEAR Command Nameplat for D. Frick - Qty 1 12.50 01 General Fund UNIFORMS 2 GEAR Handcuff Case for D. Frick - Qty 2 59.98 01 General Fund UNIFORMS 2 GEAR Name Plate for A. Herscowitz - Qty 1 12.50 01 General Fund UNIFORMS 2 GEAR Wool Blend Shirt for B. Koop - Qty 1 66.75 01 General Fund UNIFORMS 2 GEAR Wool Blend Shirt for D. Frick - Qty 1 63.50 01 General Fund UNIFORMS 2 GEAR Wool Blend Shirts for A. Herscowitz - Qty 2 130.25 01 General Fund UNITED HERITAGE INSURANCE 02065-001, March 2018 Premiums 13,385.10 01 General Fund UNITED HERITAGE INSURANCE United Heritage, Voluntary Insurance, March 2018 4,438.07 01 General Fund VARSITY FACILITY SERVICES 18-0013, Janitorial Services Thru 2/15/18 16,110.74 01 General Fund VISION SERVICE PLAN 30 044489 0001, VSP March 2018 3,796.44 01 General Fund VLCM HP CA06XL Notebook Battery 97.68 01 General Fund WEIDNER & ASSOCIATES 220/1 rope & web cutter 170.53 01 General Fund WEIDNER & ASSOCIATES 220/24 pair structure gloves 1,587.88 01 General Fund WEST ADA SCHOOL DIST Room & Sound System Rental for Annual Award Ceremony 2/28/18 85.00 01 General Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Insurance - March 2018 4,536.05 Total 01 General Fund 639,485.77 07 Impact Fund L.N. CURTIS AND SONS 18-0119 220/Extrication cutter package 8,420.00 Date: 3/8/18 11:11:39 AM Page: 6Meridian City Council Meeting Agenda March 13, 2018 – Page 99 of 149 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 07 Impact Fund L.N. CURTIS AND SONS 18-0119 220/extrication spreader package 9,400.00 Total 07 Impact Fund 17,820.00 20 Grant Fund governmental ANDERSON & WOOD CONSTRUCTION CO, INC 18-0110, Todd Way & Sandalwood Dr Street Lighting to 2/28/18 44,665.23 20 Grant Fund governmental CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash February 2018 6.00 20 Grant Fund governmental SOLUTIONS TO GO Boxes for MADC Prescription Medicine Take-Back/Drop-Off - Qt 92.25 Total 20 Grant Fund governmental 44,763.48 55 Capital Projects COMMUNICATIONS INTEGRATORS INC Electrical Box for Lobby Remodel - Qty 1 182.50 Total 55 Capital Projects 182.50 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Color Ink Pads for Stamps - Qty 4 30.00 60 Enterprise Fund AIR FILTER SUPERSTORE WHOLESALE LLC Standard pleated air filter (12 qty)163.50 60 Enterprise Fund AMERICAN PUBLIC WORKS ASSOC APWA Membership renewal 4/1/18-3/31/19 13 members 2,074.00 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 18-0031, IVR Processing - February 2018 847.50 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 18-0032, Lockbox Processing - February 2018 1,596.28 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 18-0090, MUBS Bills 2/20/18 & Delinquent Notices 2/26/18 11,569.01 60 Enterprise Fund BLUE CROSS OF IDAHO March 2018 Blue Cross Insurance 123,215.66 60 Enterprise Fund BOE - Boise Office Equipment XKP547491, Copies for 2/3/18-3/2/18 228.76 60 Enterprise Fund BOISE RIGGING SUPPLY Full Brim Hard Hat Qty 6 191.88 60 Enterprise Fund BRETT MALLARD Refund, 4525051104, Wat/Sew/Trash, 1187 E Sicily St, Title C 150.90 60 Enterprise Fund BROWN & CALDWELL 18-0065,WRRF Capacity Expansion,Services 12/29/17-1/25/18 52,373.90 60 Enterprise Fund C. H. SPENCER Guide rail assy to install new scum pump at secondary 865.00 60 Enterprise Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 02/18 652.64 60 Enterprise Fund CH2M HILL ENGINEERS, INC 17-0327 Well 21 Redevlopment & Modification Thru 1/12/18 6,897.12 60 Enterprise Fund CH2M HILL ENGINEERS, INC 17-0384,WRRF Headworks Process Control Upgrades, 1/26/18 1,468.81 60 Enterprise Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash February 2018 20.99 Date: 3/8/18 11:11:39 AM Page: 7Meridian City Council Meeting Agenda March 13, 2018 – Page 100 of 149 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund D & B SUPPLY Cold Weather Bib Coveralls for J. Uruza Qty 1 119.99 60 Enterprise Fund D & B SUPPLY Coveralls & safety boots for Gene Carpenter - Qty 2 314.98 60 Enterprise Fund D & B SUPPLY Marker paint for locates (7 qty)39.83 60 Enterprise Fund D & B SUPPLY Pressure washer hose & washer gun kit (2 qty)80.98 60 Enterprise Fund D & B SUPPLY Rachet Straps Qty 2 179.98 60 Enterprise Fund D & B SUPPLY Return of safety boots for Gene Carpenter - Qty 1 Pair (194.99) 60 Enterprise Fund D & B SUPPLY Returned pressure washer hose & gun kit (2 qty)(80.98) 60 Enterprise Fund D & B SUPPLY Safety boots for Gene Carpenter - Qty 1 Pair 175.49 60 Enterprise Fund DC ENGINEERING 18-0177 SCADA controls design badge mtg eval & flow meter 816.25 60 Enterprise Fund DC ENGINEERING 18-0177 SCADA PLC programming on Daft 2 pump #1 VFD 475.00 60 Enterprise Fund DELTA DENTAL PLAN OF IDAHO Delta Dental, March 2018, #0133-0000 6,605.54 60 Enterprise Fund DON G. JENSEN Refund, 1607072202, Wat/Sew/Trash, 1040 W Stanhope St, Acct 52.35 60 Enterprise Fund EL-ADA, INC.El-Ada December 2017, Meridian Cares Program, Qty 5 35.00 60 Enterprise Fund EL-ADA, INC.El-Ada February 2018, Meridian Cares Program, Qty 6 42.00 60 Enterprise Fund EL-ADA, INC.El-Ada January 2018, Meridian Cares Program, Qty 14 98.00 60 Enterprise Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Replaced 2 bad switches in C18640 Inspection vehicle 86.00 60 Enterprise Fund EUGENE CARPENTER Reimb, E. Carpenter, Returned & Purchased Safety Boots 4.50 60 Enterprise Fund FERGUSON ENTERPRISES INC.6 inch PVC cap sock - qty 1 15.99 60 Enterprise Fund FERGUSON ENTERPRISES INC.8 inch solid blind flange - qty 1 135.71 60 Enterprise Fund FERGUSON ENTERPRISES INC.HDPE pipe & PVC coupling to repair sewer service late(26qty) 119.86 60 Enterprise Fund FERGUSON ENTERPRISES INC.Registration, 5 Inspectors & C. Worthington, 2018 Ferguson C 360.00 60 Enterprise Fund FERGUSON ENTERPRISES INC.Registration, 8 Employees, 2018 Ferguson CEU Class Roadshow, 480.00 60 Enterprise Fund FERGUSON ENTERPRISES INC.Temp HDPE centrate line parts for RAS basin (154 qty)826.83 60 Enterprise Fund FISHER SCIENTIFIC BOD standard (3 qty)100.74 60 Enterprise Fund FOLSOM INDUSTRIAL PVC sentry for stock & to repair expansion tank @ Reuse-qty2 1,451.50 60 Enterprise Fund FRED PRYOR SEMINARS Renewal Stacy Hersh April 2018-April 2019-training 199.00 60 Enterprise Fund GERALD & ROBYN SEXTON Refund, 0470670602, Wat/Sew/Trash, 1217 W Laughton Dr, Custo 63.79 60 Enterprise Fund GREER PROPERTY MANAGEMENT Refund, 9901099501, Dumpster, 4389 N Heritage Woods Way, Dum 84.70 60 Enterprise Fund HACH COMPANY Spare chlorine analyzer for reclaimed water - qty 1 3,613.68 Date: 3/8/18 11:11:39 AM Page: 8Meridian City Council Meeting Agenda March 13, 2018 – Page 101 of 149 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund HARBOR FREIGHT TOOLS Polishing foam pad & terry cloth bonnets (4 qty)26.96 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Painters Tape, Glass Frost for Window Qty 3 13.49 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Wood & adhesive for Lockout Tag out safety training (26qty) 133.22 60 Enterprise Fund HORTON FLUID POWER INC.O-rings to rebuild mixers 1-4 at Digester 4 (32 qty)51.82 60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power - Liftstations - February 2018 3,393.28 60 Enterprise Fund IDAHO STATE TAX COMMISSION Sales Tax - February 2018 4,941.05 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER Battery Replacement for Dump Trailer - Qty 1 95.85 60 Enterprise Fund IRON EAGLE PROPERTY MANAGEMENT Refund, 2462021403, Wat/Sew/Trash, 2851 & 2865 W Marbeth Ct, 98.81 60 Enterprise Fund JOSEPH & TARA HICKMAN Refund, 0920120902, Wat/Sew/Trash, 1173 W Anton Dr, Customer 43.94 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Dodge spherical roller bearigs to rebuild mixers 1-4 (qty4) 895.73 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES V-belt & hi power v-belt (5 qty)26.93 60 Enterprise Fund KARNES LATERAL ASSOCIATION, INC Well #26 Irrigation Assessment, Westborough Sub., Lot 8 Blk 18.00 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs 12/1/17-1/31/18 Oaks So.#7-5 sheets 1,300.00 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs 12/1/17-1/31/18 Trust Storage-1 sheet 260.00 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs-12/1/17-1/31/18 Linder Prof Plza-3 sheets 780.00 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs-12/1/17-1/31/18 Nursery Sub-2 sheets 520.00 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0103,S Meridian/Linder Sewer Trunk,Services 1/1-1/31/18 9,787.50 60 Enterprise Fund KENDALL SUPERSTORE 18-0105, 2018 Chev 1500, Vin# 147459 25,457.29 60 Enterprise Fund KENDALL SUPERSTORE Oil Change vehicle C19841 47.50 60 Enterprise Fund MASTERCARD MC Pay Water, #0547, 2/28/18 Statement 2,171.53 60 Enterprise Fund MASTERCARD MC Pay WW, #0596, 2/28/18 Statement 1,786.94 60 Enterprise Fund MASTERCARD MC PW#1, #0687, 2/28/18 Statement -1,068.59 60 Enterprise Fund MATERIALS TESTING & INSPECTION 18-0259,Tertiary Filter Bld,Sp Inspections 1/22-2/4/18 62.00 60 Enterprise Fund MATTHEW ABLE Refund, 0830130505, Wat/Sew/Trash, 1166 E Leigh Field Dr, Ti 26.72 60 Enterprise Fund McCALL INDUSTRIAL SS threaded tee, SS reducer bushing, SS threaded elbow-qty10 37.40 60 Enterprise Fund MICHAEL WICKAM Refund, 1521222804, Wat/Sew/Trash, 2864 W Kandice Ct, Custom 121.48 Date: 3/8/18 11:11:39 AM Page: 9Meridian City Council Meeting Agenda March 13, 2018 – Page 102 of 149 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund MODERN PRINTERS Water Service & Infomation Brochure Qty 500 162.00 60 Enterprise Fund MOTION INDUSTRIES, INC Tapered roller bearing to rebuild mixer 1 at digester 4 115.81 60 Enterprise Fund MOTION INDUSTRIES, INC Tapereed roller bearing & oil seal gaskets (11 qty)1,063.45 60 Enterprise Fund MURRAYSMITH INC 17-0091,Amity/Linder Watermain Ext,services thru 1/31/18 1,398.77 60 Enterprise Fund MURRAYSMITH INC 18-0192,Infiltration Infow Monitoring, as of 1/31/2018 6,484.00 60 Enterprise Fund MYFLEETCENTER.COM Oil and filter change C19159 32.71 60 Enterprise Fund MYFLEETCENTER.COM Signature Oil Change C19983 53.59 60 Enterprise Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance March 2018 160.00 60 Enterprise Fund NICHOLAS WHEELER Refund, 0392060202, Wat/Sew/Trash, 2781 W Tango Creek Dr, Cu 113.18 60 Enterprise Fund NORTHWEST POWER SYSTEMS, INC 150 hr service on generator located on CCTV Van 2 262.51 60 Enterprise Fund OFFICE DEPOT, INC.Scotch Tape Qty 1 15.29 60 Enterprise Fund OFFICE DEPOT, INC.Timer Qty 1 7.59 60 Enterprise Fund OXARC, INC.18-0091 Soduim Hypochlorite Delivery 1650gl 2,731.50 60 Enterprise Fund OXARC, INC.18-0091 Soduim Hypochlorite Delivery Qty 275gl 490.25 60 Enterprise Fund PACIFIC PRESS Refund, 9901098001, Dumpster, 3540 E Lanark St, Remaining Du 84.96 60 Enterprise Fund PARAMOUNT SUPPLY CO.Packing for stock 613.22 60 Enterprise Fund PHILLIP KINCAID Refund, 9901060202, Dumpster, 6437 N Tree Haven Way, Dumpste 282.53 60 Enterprise Fund PLATT ELECTRIC SUPPLY DUA CCG combination Exit unit Qty 2 81.61 60 Enterprise Fund REPUBLIC SERVICES, INC.Republic Trash Services Contract - February 2018 1,053,015.03 60 Enterprise Fund RIVERSIDE, INC.Labor & parts to rebuild motor at pump, backwash, tertiary 204.52 60 Enterprise Fund ROBERT MENDEZ Refund, 1842429005, Wat/Sew/Trash, 2821 N Lawson Pl, Title C 58.35 60 Enterprise Fund S.A.N.C INVESTMENTS LLC Release of Future Sewer & Water Ext Deposit for Kennedy Sub 5,450.00 60 Enterprise Fund SIMPLEX GRINNELL 18-0034 Service date 1/5/18 Annual backflow inspections 135.00 60 Enterprise Fund SLHS SERVICE AREA Hepatitis B Vaccine for Rocky Rhoads 70.00 60 Enterprise Fund SLHS SERVICE AREA Respiratory physical for Rocky Rhoads 60.00 60 Enterprise Fund STRATA, INC.Well 29 Pumping facility,testing services 2/16/18 1,633.40 60 Enterprise Fund SYNCB/AMAZON Batteries for camera remote 3.52 60 Enterprise Fund SYNCB/AMAZON Cell phone charger for Jackson Allen 20.82 60 Enterprise Fund SYNCB/AMAZON Replacement cable for resistivity meter 89.00 60 Enterprise Fund TOTAL SYSTEM SERVICES Refund, 9901099401, Dumpster, 33 E Broadway St, Dumpster Acc 173.46 60 Enterprise Fund ULINE, INC.Strap Tape, Grip Tape Disp Qty 13 245.57 Date: 3/8/18 11:11:39 AM Page: 10Meridian City Council Meeting Agenda March 13, 2018 – Page 103 of 149 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund UNITED HERITAGE INSURANCE 02065-001, March 2018 Premiums 3,830.43 60 Enterprise Fund UNITED HERITAGE INSURANCE United Heritage, Voluntary Insurance, March 2018 631.78 60 Enterprise Fund VARSITY FACILITY SERVICES 18-0013, Janitorial Services Thru 2/15/18 1,715.17 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 272508216-00001 Modem for Sys Emergency - 1/24/18-2/23/18 33.59 60 Enterprise Fund VISION SERVICE PLAN 30 044489 0001, VSP March 2018 1,484.66 60 Enterprise Fund WATER ENVIRONMENT FEDERATION WEF Membership renewal for Jared Hale, 4/1/18-3/31/19 200.00 60 Enterprise Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Insurance - March 2018 2,843.35 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB-570607 monthly b/w & color images 115.07 60 Enterprise Fund XEROX CORPORATION - PASADENA LX7-658632, Copier Lease 01/18 & Copies 1/18/18-2/15/18 156.87 60 Enterprise Fund XEROX CORPORATION - PASADENA LX7-985464, Copier Lease 01/18 & Copies 12/30/17-2/15/18 233.78 60 Enterprise Fund XEROX CORPORATION - PASADENA MX4-761692, Copier Lease 01/18 & Copies 1/8/18-2/15/18 324.21 60 Enterprise Fund ZIRAN YANG Refund, 2250385606, Wat/Sew/Trash, 1183 N Adkins Ave, Title 74.40 Total 60 Enterprise Fund 1,358,768.65 Report Total 2,061,020.40 Date: 3/8/18 11:11:39 AM Page: 11Meridian City Council Meeting Agenda March 13, 2018 – Page 104 of 149 City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 7A Project/File Number: Item Title: Valley Regional Transit Valley Regional Transit Presentation about ValleyConnect 2.0 Meetina Notes 700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433 TOPIC: ValleyConnect 2.0 DATE: February 1, 2018 Background: Valley Regional Transit (VRT) is in the process of updating the ValleyConnect, VRT’s six year capital and service plan. This update is being coordinated with the Community Planning Association of Southwest Idaho (COMPASS) Communities In Motion update and will reflect the regions goals and objectives for public transit. ValleyConnect 2.0 will guide future VRT activities and be used to help coordinate VRT activities with our funding partners and community stakeholders. The growth our region is experiencing is putting significant pressure on infrastructure across the region. In response, arterials and freeways are being widened. These changes are having real impacts on people and the way they enjoy their community. As one would-be transit rider put it; “Now is the time for Valley Regional Transit to step up and provide a solution. Comprehensive public transportation makes sense.” By not providing transit service, we are requiring residents of the Treasure Valley to own and operate their own vehicle to access all the opportunities in the region. This is a significant financial burden. Based on Census data and average vehicle operating costs per mile, the residents in the Treasure Valley spend approximately $1.5 Billion a year on maintaining and operating their own vehicles, so they can get where they need to go. As the region grows, that number will increase. By contrast we spend roughly $15 million year on fixed route and demand response services, or 1% of what the public spends on driving and less than half of the more than $35 million spent on student transportation for public and charter schools in Ada and Canyon County. In other words, we already spend more than enough money on transportation. The purpose of ValleyConnect 2.0 is to show how we can actually lower the average household costs of transportation by investing in a much expanded public transportation network. ValleyConnect 2.0 will include plans for significant growth in fixed route and other VRT programs. This growth is based on Communities in Motion and a review of our peers. ValleyConnect 2.0 Overview The plan will explore the transit activities that VRT would take if additional funding were available in the following two fixed route scenarios: Scenario Est. Fixed Route Operating Dollars Est. Annual Fixed Route Service Hours Est. Total Capital Costs Current $10,000,000 100,000 $15,000,000 Intermediate Scenario $20,000,000 200,000 $98,000,000* Growth Scenario $40,000,000 400,000 $191,000,000* *Includes $23M in deferred maintenance on existing network Meridian City Council Meeting Agenda March 13, 2018 – Page 106 of 149 ValleyConnect 2.0 is a plan for how the residents of Ada and Canyon counties can maintain the freedom to move even while the region continues to add more jobs, people and opportunities. · Increase the number of jobs and households with access to transit: Connect Meridian, Kuna, Eagle, Nampa, Caldwell, Parma and Wilder. · Increase the amount of transit service by 4 times. (There is currently approximately 100K annual service hours.) · Create a grid of frequent reliable transit: Nine (9) frequent routes across Ada and Canyon County – 15 minutes all day with service until 9:00 p.m. or later. (There are currently no frequent services.) · Create a grid of congestion-free transit services: Over 100 of Miles of Premium service (There are currently no premium services. State St. would be the first. ValleyConnect 2.0 would also add Fairview, Vista, Overland, Chinden, Curtis, Nampa Caldwell Blvd, and 16th Ave/Garrity) · Increase the hours of operation: Most all-day services (almost 70%) have service until 9:00 p.m., eight (8) routes run seven (7) days a week. (That would be 15 routes that run until 9:00 p.m. or later. Currently, there are only two (2).) · Increase transit use: Target ridership increase – 800% to between 10-12 million annual boardings (Today we have approximately 1.2 million.) · Deploy “Mobility as a Service”: Expand the reach of fixed route transit by integrating all travel options, bus, bike and car share, ride hailing etc. into a single, easy to use approach. ValleyConnect 2.0 was developed in collaboration with local jurisdiction land-use and development plans. It is supportive of Boise’s Transportation Action Plan, providing higher levels of transit service on identified mixed use corridors. It is supportive of Nampa’s plans to intensify development in the Nampa Gateway corridor. It is being integrated with Kuna’s Comprehensive Plan update. It connects growing communities of Kuna, Star, and Middleton. It integrates the current Bus Rapid Transit plans for State Street which connect the cities of Boise, Eagle and Garden City and supports transit oriented development in that corridor. It supports the rapid development in Meridian and would enhance Meridian’s investments in non-motorized bicycle and pedestrian paths. It increases access to health care facilities such as the St. Luke’s and St. Alphonsus campuses in both Ada and Canyon counties. It improves transit accessibility to educational facilities. It creates high quality, frequent transit connections between Caldwell and Nampa and connects with developing centers such as the Indian Creek in Caldwell, the Treasure Valley Marketplace and the Village at Meridian. Meridian City Council Meeting Agenda March 13, 2018 – Page 107 of 149 Peer Study Although ValleyConnect 2.0 is a plan of aggressive transit growth in the Treasure Valley, the growth scenario is a conservative estimate for the amount of public transportation service that the public is asking for. The table below shows that compared to our peers the Treasure Valley invests less than one-fifth of the average of our peers in transit operations per capita. By quadrupling the amount of service in the Treasure Valley we will begin investing in transit operations at a scale more on par with our peers. Transit Peer Comparison: 2014 National Transit Database Transit Agency Service Area Population Total Operating Expenses Annual Operating Cost/Capita Valley Regional Transit 349,684 $9,624,981 $27.52 Spokane Transit Authority (WA) 409,271 $59,413,530 $145.17 Regional Transportation Commission of Washoe County (Reno NV) 327,768 $31,429,617 $95.89 City of Tucson (AZ) 544,000 $74,107,836 $136.23 Metro Transit System (Madison, WI) 253,075 $54,088,838 $213.73 Average of Peers 383,529 $54,759,955 $142.78 Outreach Events Over the next several weeks we will be engaging the public and our stakeholders to collect input on the Final Draft ValleyConnect 2.0 plan. From the public we are seeking input on service and capital investment priorities. From jurisdictions and other stakeholders we are asking for input on how well the network concepts support their plans for growth. To review the ValleyConnect 2.0 final draft, please click on the link below: https://www.valleyregionaltransit.org/media/1355/valleyconnect1_25_18.pdf Attachment Schedule of Upcoming Public Outreach Meetings More Information: Stephen Hunt, Principal Planner, 208.258.2701 shunt@valleyregionaltransit.org Meridian City Council Meeting Agenda March 13, 2018 – Page 108 of 149 ValleyConnect 2.0 Public Outreach Meetings (updated 03-02-18) Day Date Event Time Location Monday February 5 Meridian Transportation Commission 4:00 p.m. Meridian City Hall - 33 East Broadway Ave. - Meridian Tuesday February 6 TVCRC Quarterly meeting (Treasure Valley Community Resource Comm.) 10:00 a.m. Health & Welfare - Caldwell Kuna City Council 6:00 p.m. Kuna City Hall - 751 W. 4th Street - Kuna Star City Council 7:30 p.m. Star City Hall - 10769 West State Street - Star Thursday February 8 Boise Elevated 4:00 p.m. Zions Bank Building at 8th and Main - 7th-Floor Conference Room - Boise Monday February 12 CCDC Board 12:00 p.m. CCDC - 121 N 9th Street Suite 501 - Boise Ada County Commissioners 1:30 p.m. Ada County Courthouse - 200 W. Front Street - Boise Canyon County Hub (United Way) 2:00 p.m. Nampa Family Justice Center- 1305 3rd Street S - Nampa Tuesday February 13 United Way convened meeting in Ada County 9:00 a.m. United Way Basement Conf Room-3100 S. Vista Ave - Boise United Way convened meeting in Canyon County 3:00 p.m. Canyon County Public Admin Bldg – 111 N. 11th Ave, Caldwell Wilder City Council 6:00 p.m. Wilder City Hall – 219 Third Street - Wilder Monday February 19 Notus City Council 7:00 p.m. 375 Notus Road - Notus Tuesday February 20 Healthy Impact Nampa Food Access Committee 3;30 p.m. Hispanic Cultural Center – 315 Stampede Drive - Nampa Caldwell City Council 6:00 p.m. Caldwell Police Department Community Room–110 S. 5th Street - Caldwell Wednesday February 21 ACHD Commissioners 12:00 p.m. 3775 Adams Street – Garden City Open House Nampa 2nd & 3rd Street Rebuild Project (VC2.0 survey info available) 4:30-6:30p Nampa Public Library – 215 12th Avenue South - Nampa Open House at Main Street Station (Transit Advisory Group) 4:00 -7:00 p Main Street Station – 777 W. Main Street - Boise Garden City Community Collaborative 4:00 p.m. Genesis off Chinden in Garden City Middleton City Council 6:30 p.m. 6 N. Dewey Ave - Middleton Thursday February 22 Boise Chamber Transportation Committee 8:00 a.m. Boise Chamber-1101 W. Front Street, Suite 100 - Boise Thursday February 22 Boise GreenBike Movie Event – VC2.0 information available 6:00 p.m. Egyptian Theatre – 700 W. Main St - Boise Friday February 23 Meridian Downtown Business Association 8:30 a.m. 731 N. Main Street - Meridian Monday February 26 Parma City Council 7:00 p.m. Parma City Hall - 305 N 3rd Street - Parma Tuesday February 27 Ada County Hub (United Way) 2:00 p.m. Life’s Kitchen - 1025 S. Capitol Blvd - Boise Eagle Open House at Eagle City Hall 4-5:30 p.m. Eagle City Hall - 660 E. Civic Lane - Eagle Eagle City Council 5:30 p.m. Eagle City Hall - 660 E. Civic Lane - Eagle Nampa Transportation Master Plan Workshop 4:00-6:00pm Nampa Civic Center – 311 3rd Street South - Nampa Wednesday February 28 COMPASS Regional Transportation Advisory Committee (RTAC) 8:30 a.m. COMPASS/VRT Board Room-700 NE 2nd Street - Meridian Meridian Development Corporation 4:00 p.m. Meridian City Hall – 33 East Broadway Avenue - Meridian Thursday March 1 Kuna Advisory Committee - VC2.0 information available 4:00 p.m. Kuna City Hall - 751 W. 4th Street - Kuna Open House at Main Street Station (1st Thursday) 4:00 -7:00 p Main Street Station – 777 W. Main Street - Boise Monday March 5 Caldwell Chamber of Commerce Transportation Committee 12:00 p.m. Stewart’s Grill – 2805 Blaine Street - Caldwell Tuesday March 6 Canyon County Commissioners 1:30 p.m. Canyon County Courthouse - 1115 Albany Street - Caldwell Healthy Impact Nampa-Transportation Equity 4:00 p.m. Nampa Public Library - 215 12th Avenue South - Nampa Greenleaf City Council 7:00 p.m. Greenleaf City Hall – 20523 N. Whittier - Greenleaf Wednesday March 7 ITD – Interagency Working Group 2:00 p.m. ITD Headquarters – 3311 W. State Street Monday March 12 Nampa City Council 4:00 p.m. Nampa City Hall – 411 3rd Street South - Nampa Garden City – City Council 5:30 p.m. Garden City – City Hall – 6015 Glenwood St. – Garden City Tuesday March 13 Meridian City Council 3:00 p.m. Meridian City Hall - 33 East Broadway Ave. – Meridian Wednesday March 14 CCDC Staff/City of Boise Planning Staff 2:00 p.m. CCDC – 121 N. 9th Street Suite 501 - Boise Thursday March 15 ITD Board TBD TBD TBD Boise City Council TBD Boise City Hall – 500 S. Capital Boulevard – Boise Monday April 2 PUBLIC HEARING at VRT Board of Directors Meeting 12:00 p.m. VRT Board Room – 700 NE 2nd Street - Meridian Meridian City Council Meeting Agenda March 13, 2018 – Page 109 of 149 Valleyconnect 2.0 Meridian City Council March 13, 2018 Presentation Purpose 1.Present ValleyConnect 2.0 •How ValleyConnect 2.0 will improve economic activity in Meridian Why Transit Increase the Oxygen Why Transit •1 full Bus = 19 Cars •40 feet of roadway compared to 280 feet of roadway Move more people in less space Why Transit Move more people with less money Why Transit Move more people with less money •Households can save up to $9 thousand dollars a year ValleyConnect 2.0 Highlights More People More Places More Often 9 Frequent route across the Treasure Valley Make public transportation faster More late night and weekend service ValleyConnect 2.0 Highlights Increase transit rides by 800% Deploy integrated “Mobility as a Service” options and new technologies ValleyConnect 2.0 Highlights Why Transit Grow the Economy Map of Frequent & Premium Public Transportation Network (Growth Scenario) •Premium Corridors •State St •Chinden •Fairview •Overland •Curtis •Vista •Frequent Corridors: •Franklin •Roosevelt/28th Map of Growth Scenario Transit Freedom: Mapped Transit Accessibility 7AM Current – The Village at Meridian Transit Accessibility 7AM Growth – The Village at Meridian Transit Freedom: Mapped Connecting People to Jobs •Extend the reach - first and last mile connections •Improve mobility in low‐density or poor performing areas •Community Transportation •Metro •Senior Programs “Ride between the lines” ValleyConnect 2.0 Development Jan. 2018 Present Final Draft plan to Full Board Feb.-Mar. Public Outreach and Education April Present Final plan to Full Board •Continue coordinating development and transit services •Identify near-term priorities in the ValleyConnect 2.0 plan – coordinate expansion of transit projects Stephen Hunt shunt@valleyregionaltransit.org 208.258.2701 206.283.0223 Thank You! Valleyconnect 2.0 Meridian Transportation Commission February 5, 2018 Presentation Purpose 1.Present ValleyConnect 2.0 2.Collect Input from Commission 1.Degree ValleyConnect 2.0 supports local plans 2.Coordination of near-term activities 3.Support in soliciting public comment Definitions “Urban” and “Freedom” Urban: Excessive competition for public space 4 Urban: Excessive competition for public space 5 Freedom: Get where you want, When you want, Do what you want 6 Opportunity ? Urban environments are inherently crowded 7 Urban environments are inherently crowded 8 Urban environments are inherently crowded 9 The publics freedom is determined by how we allocate space 10 What cities choose to accommodate is what people will choose to use 11 What cities choose to accommodate is what people will choose to use 12 What cities choose to accommodate is what people will choose to use 13 What cities choose to accommodate is what people will choose to use 14 What cities choose to accommodate is what people will choose to use 15 Why Valleyconnect 2.0 16 Why Transit •1 full Bus = 19 Cars •40 feet of roadway compared to 280 feet of roadway Better use of space Why Transit Better use of space Why Transit Saves Households Money •Households can save up to $8 or $9 thousand dollars a year Why Transit Saves Households Money Why Transit Supports your community ValleyConnect 2.0 - Outcomes •Grow transit service hours by 4X •9 frequent fixed routes •>100 of miles roadway investments to keep transit moving •Service until 9 PM or later 7 days/week •Ridership target 800% ↑, ~10 million annual boardings •Deploy integrated “Mobility as a Service” options ValleyConnect 2.0 Scenarios Scenario Est. Fixed Route Operating Est. Annual Fixed Route Service Hours Est. Total Capital Costs Current $10M 100,000 $15M Intermediate $20M 200,000 $98M* Growth $40M 400,000 $191M* *Includes $23M in deferred maintenance on existing network Capital Plan Capital Category Current Intermediate* Growth* Bus Expansion $11M $31M $57M Maintenance Facilities $3M $17M $23M Corridor Improvements $0 $21M $66M Passenger Amenities $0 $6M $11M Park and Rides $0 $3M $8M Technology $1M $5M $11M Total $15M $98M $191M *Includes $23M in deferred maintenance on existing network •5 Network Design principles define how routes work together and ensure maximum public mobility •8 Route Design Guidelines ensure productive useful service Map of Current Public Transportation Network Map of Growth Scenario Public Transportation Network Transit Freedom: Mapped Transit Accessibility 7AM Current – The Village at Meridian Transit Accessibility 7AM Growth – The Village at Meridian Transit Freedom: Mapped •Extend the reach - first and last mile connections •Improve mobility in low‐density or poor performing areas •Mitigate impacts of network changes •Coordinate efforts “Ride between the lines” ValleyConnect 2.0 Development Jan. 2018 Present Final Draft plan to Full Board Feb.-Mar. Public Outreach and Education April Present Final plan to Full Board Outreach Emphasis •Broad representation •City Council Workshops and meetings •Public meetings •Online surveys •Stakeholder groups and Regional Forums •Public input regarding trade-offs •Service •Capital •Collect Public and Stakeholder Feedback and finalize ValleyConnect 2.0 •Link plan and survey on city website? •Identify near-term actions to expansion of transit services into Meridian •Identify near-term applications for emerging mobility technologies Stephen Hunt shunt@valleyregionaltransit.org 208.258.2701 206.283.0223 Thank You! City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 7B Project/File Number: Item Title: Idaho Transportation Department Idaho Transportation Department Update on Upcoming SH -69 (Meridian Road) Project Meetina Notes SH 69 Kuna to Meridian Median Access Installation south of Overland Rd March 5, 2018 Erika R. Bowen, PE Idaho Transportation Dept. District 3 Traffic Engineer YO U R S A F E T Y . Y O U R M O B I L T Y . YO U R E C O N O M I C O P P O R T U N I T Y . Meridian City Council Questions Are there currently southbound left turn crashes into this business access? How does a median barrier improve safety and is there crash data to support this? YO U R S A F E T Y . Y O U R M O B I L T Y . YO U R E C O N O M I C O P P O R T U N I T Y . Existing Business Access Condition Center Refuge (Two-Way Left Center Turn Lane) Three lanes of traffic to turn in front of YO U R S A F E T Y . Y O U R M O B I L T Y . YO U R E C O N O M I C O P P O R T U N I T Y . Existing Business Access Condition Center Refuge (Two-Way Left Center Turn Lane) Three lanes of traffic to turn in front of YO U R S A F E T Y . Y O U R M O B I L T Y . YO U R E C O N O M I C O P P O R T U N I T Y . Overland/Meridian Lane Changes Reduces congestion and improves traffic flow for northbound drivers Future Business Access Condition No center refuge Five lanes of traffic to turn in front of Crashes Eagle Rd and Village Dr YO U R S A F E T Y . Y O U R M O B I L T Y . YO U R E C O N O M I C O P P O R T U N I T Y . Driver Navigation Options Driver Navigation Options What to Expect Construction is scheduled for summer and fall of 2018. ITD will provide business owners with handouts of driving options to pass out to customers. Project will improve safety and traffic operations on this busy corridor YO U R S A F E T Y . Y O U R M O B I L T Y . YO U R E C O N O M I C O P P O R T U N I T Y . City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 8A Project/File Number: Item Title: Resolution No. 18-2063 Legal: Resolution No. 18-2063: A Resolution Ratifying Emergency Expenditures Necessary to Perform Road Repair Work to Safeguard Life, Health and Property Following a Water Main Rupture; Authorizing the Expenditures of Public Money to Safeguard Life, Health and Property; and Providing an Effective Date. Meetina Notes 0 CITY OF MERIDIAN RESOLUTION NO. 18 - BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE-ROBERTS A RESOLUTION RATIFYING AN EMERGENCY EXPENDITURES NECESSARY TO PERFORM ROAD REPAIR WORK TO SAFEGUARD LIFE, HEALTH, AND PROPERTY FOLLOWING A WATER MAIN RUPTURE; AUTHORIZING THE EXPENDITURES OF PUBLIC MONEY TO SAFEGUARD LIFE, HEALTH AND PROPERTY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on the 5th day of February, 2018, a municipal water main ruptured on Eagle Road at Florence Street in Meridian, Idaho; and WHEREAS, immediate repair of the municipal water main by City of Meridian employees was necessary to restore water service and rectify the imminent threat to life, health, and property; and WHEREAS, the emergency water main repair resulted in damage to the Eagle Road right-of-way; and WHEREAS, in order to protect the City's infrastructure and return the roadway to its pre - emergency condition, there was an immediate need to hire contractors without compliance with formal bidding procedures to repair the water line, provide necessary backfill and to re -pave the road surface; and WHEREAS, Pursuant to Section 67-2808, Idaho Code, it is deemed necessary by the Council of the City of Meridian to ratify the emergency hiring of the roadway repair contractor and approve the expenditure of funds for the cost of the road work undertaken. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That hiring of L2 Excavation, LLC, Ada County Highway District and SunRoc to perform emergency road repairs is hereby ratified. Section 2. That the expenditures of public money to safeguard the life, health and property of the City of Meridian is hereby authorized in the amount of $99,208.97 as set forth in the invoices from L2 Excavation, LLC, Ada County Highway District and SunRoc, attached hereto as Exhibit A. RESOLUTION RATIFYING AN EMERGENCY EXPENDITURE FOR WATER BREAK AT EAGLE ROAD/FLORENCE STREET Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this day of March, 2018. APPROVED by the Mayor of the City of Meridian, Idaho, this day of March, 2018. ATTEST: By: C y Cole(,f ity Clerk RESOLUTION RATIFYING AN EMERGENCY EXPENDITURE FOR WATER BREAK AT EAGLE ROAD/FLORENCE STREET Meridian City Council Meeting Agenda March 13, 2018 – Page 114 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 116 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 117 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 118 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 119 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 120 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 121 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 122 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 123 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 124 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 125 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 126 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 127 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 128 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 129 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 130 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 131 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 132 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 133 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 134 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 136 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 137 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 138 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 139 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 140 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 141 of 149 Meridian City Council Meeting Agenda March 13, 2018 – Page 142 of 149 City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 8B Project/File Number: Item Title: Mayor's Office Mayor's Office: Annual Department Report Meetina Notes Mayor’s Office 2017-2018 Communications 2017-2018 2017-18 GOALS AND ACTIONS GOAL ACTION Communications Strategy •Strategic Plan Initiatives Increase Outreach •Social Media •More LIVE streaming •Welcome to Meridian Drone •Certification •Purchase Drone •Establish Process Streamline Processes •CANVA •Lumen •Photos – Shared Drive •Mail Chimp GOAL: Communications Strategy •Strategic Plan •Work on 3.A.1 – Evaluate and define the objectives of, and adapt new strategies to elevate participation in, City Activities •More in the strategic plan update •RESULT: Marketing Best Practices and Event Evaluation Forms •Worked on 3.A.2 – Identified ways for increased engagement •Working on 3.C.3 – Crafting an Emergency Communications Plan GOAL: Increase Outreach - Social Media FACEBOOK 2017-2018 CURRENT 2018 GOAL Increased number of Facebook LIKES by 1,234 7,077 9,000 GOAL: Increase Outreach - Social Media FACEBOOK GOAL: Increase Outreach - Social Media FACEBOOK Video Views in 2017: 88,300 Minutes Viewed in 2017: 29,800 90% of videos viewed on silent so we use text/visuals for TWIM Highest Reach: REACH - The number of people who had any content from your Page or about your Page enter their screen. Oct. 27, 2017 18,774 and 107 views to page - Trunk or Treat Average Daily Reach: 3,905 up from 3,468 Average Monthly Reach: 24,142 GOAL: Increase Outreach - Social Media FACEBOOK GOAL: Increase Outreach - Social Media FACEBOOK GOAL: Increase Outreach - Social Media TWITTER When we say "impression", we mean that a tweet has been delivered to the Twitter stream of a particular account. CURRENT 2018 GOAL 6,274 7,000 Total Impressions in 2017 524,600 GOAL: Increase Outreach - Social Media YOUTUBE 2017 STATS Views 30,648 Watch Time 150,100 minutes Average View Duration 4:53 Subscribers 87 new – 299 total GOAL: Increase Outreach - Social Media LINKEDIN and NEXTDOOR 2016-2017 CURRENT 2018 GOAL Increase followers by 445 998 2,000 followers 2016-2017 CURRENT 2018 GOAL Increase members by 6,222 21,633 Members/Households 25,000 GOAL: Increase Outreach - Social Media INSTAGRAM 2016 -2017 2018 GOAL 1,075 followers (783 added in 2017) 2,000 Communications Intern from Boise State University Taylor Jackson: Instagram Social Media Strategic Plan and Research Other Comm Programs GOAL: Increase Outreach – More LIVE Streams YouTube Live Streams and 2017 Stats: Total: 71 Most Viewed: Average Viewers: UP to 21 from 10 Average View Duration: 30:43 Facebook Live Streams and 2017 Stat: Total: 12 (Includes Coffee with the Mayor, Town Halls, Groundbreakings, Walking Club, etc.) Most Viewed Facebook LIVE Stream Keith Bird’s Retirement at 1,400 GOAL: Increase Outreach – More LIVE Streams Commission Streams: Already a huge hit! Planning and Zoning Commission Mtg on March 1, 2018 •Averaged over 100 views during live stream •862 total views as of March 7th GOAL: Increase Outreach – Welcome to Meridian Why This Program? -Immediately welcomes new residents to our community and gives them information at their fingertips (Responsive Government) 2017 -3,889 sent in two rounds -2,039 received thumb drive -1,850 received post card -Both directed to website -VIEWS: Overall less than 10% -Video views were top 5 on YouTube 2018 GOAL: A combination of the information on the website in a magazine (services, elected officials, events) with links for more info and feedback like the postcard. GOAL: Drone •Earned FAA Remote Pilot Certification •Established Policies with Legal •Established Process for Drone including co-pilot, how other departments can use it (when employees are certified), video and photo management •2018: Learn more about the drone and purchase vests for operator and co-pilot GOAL: Streamline Process CANVA -Branding, Graphics, Marketing in one place -Better designs -Time savings – resizing -Used by all departments LUMEN -Video Creation -Huge time savings -TWIM used to take 10 hours to produce and can now be done in 30-60 minutes PHOTO STORAGE -Established process with departments for storing photos on a drive that can be accessed by all -Saves time and resources. MAIL CHIMP -Added news releases in order to track engagement -Worked with IT to streamline employee updates -22.7% open rate – above 16% industry average 2018 GOALS Increase Outreach Identify New Communication Trends/Tools Media Training Track Public Response/Media Coverage QUESTIONS? Office of the Mayor Mayor’s Office City of Meridian Mission: We love Meridian; it’s our town and our mission is to cultivate a vibrant community by delivering superior service through committed, equipped employees dedicated to the stewardship of our community’s resources. City of Meridian Vision: By 2035, Meridian will be the West's premier community in which to live, work and raise a family. City of Meridian Values: Mayor’s Office Mayor’s Office/Communications/Other Government Accolades Accolades Programs and Activities •Mayor and CEO’s Kids Book Club – Y •Mayor Tammy Walking Club – Y •Mayor’s Youth Advisory Council – Y •Mayor’s Senior Advisory Board – C •Faith Ambassador’s Council – C •Listening Tour – C •Proclamations – C •Commission Appointments – C •Meridian Stars – C •Volunteer Appreciation – C •Youth Scholarships - Y •“Do the Right” – C/Y •State of the City/Taste of Meridian – C •Coffee With the Mayor – C •Town Hall Meetings – C •Trunk or Treat – C/Y •Youth Safety Summit – C •MDBA – ED •The Chamber – ED •Business Visits – ED •The CORE – ED Sponsors/Partners By The Numbers 18 HOA Meetings 23 Commission Appointments Made 25 Proclamations Issued 27 Faith Activities 141 Business Meetings/Events 448 Cases/1956 Contacts 1123 Mayor Meetings 4406 MYAC Volunteer Hours 149,451 Kids/Miles Run Mayor’s Office 2017/18 Strategic Plan Objectives 3.A.1. Evaluate and define the objectives of, and adapt new strategies to elevate participation in, City activities. – Completed 3.A.2. Improve Citizen Access to Government. – In Progress 3.A.3. Develop Partnerships Allowing the City to become an access point to other government. – In Progress 4.C.3. Build and maintain a broad spectrum of partnerships to create a secure community and improve the education of and access to social and support services. – In Progress 5.B.3. Foster Development of vibrant downtown entertainment options to meet the needs of various generations. – In Progress 2017 Accomplishments 2018 Goals and Priorities •Strategic Plan/Performance Management •Strategic Plan Objectives •Peak Academy/Change Innovation Training •City 101 •Middle School Focused Event Budget •FY18 Amendments for •State of the City •MYAC •Do The Right •Mayor’s Walking Club •FY19 Enhancement •Video Testimony •City Mobile App Questions? City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 8D Project/File Number: Item Title: Public Works Public Works: IPDES Programs Update Meeting Notes IPDES STATUS UPDATE PRESENTED BY TRAVIS KISSIRE WASTEWATER SUPERINTENDENT MARCH 13, 2018 TOPICS COVERED •BACKGROUND •FUNDING •ANTICIPATED CHANGES •IMPACT ON THE CITY •TIMELINE BACKGROUND •Clean Water Act established the NPDES Program •The NPDES program is administered by the EPA •Idaho dischargers are regulated by EPA region 10 NPDES •NATIONAL •POLLUTANT •DISCHARGE •ELIMINATION •SYSTEM IPDES •IDAHO •POLLUTANT •DISCHARGE •ELIMINATION •SYSTEM What is IPDES? WHAT IS IPDES? US STATES THAT DO NOT ADMINISTER THEIR OWN NPDES PROGRAMS Massachusetts New Mexico New Hampshire Washington D.C. CITY OF MERIDIAN’S INVOLVEMENT TO DATE ME •Provided input on IPDES Guidance Documents •Developed working relationships with IPDES program staff •Challenged requirements for laboratory certification HOW WILL IPDES BE FUNDED? User Fees, $1M State General Fund and Federal dollars, $2.1M 0 0.5 1 1.5 2 2.5 USER FEES STATE GENERAL FUND AND FEDERAL DOLLARS Total annual funding $3.1 million dollars USER FEES Permit Type Application Annual Municipal $1.74 per EDU Industrial – Major $0 $13,000 Industrial – Minor $0 $4,000 Storm Water (Construction General Permit – CGP) 1-10 acres $200 $0 10-50 acres $400 $75 50-100 acres $750 $100 100-500 acres $1,000 $400 >500 acres $1,250 $400 Industrial (Multi-Sector General Permit [MSGP]) $1,500 $1,000 Other General permits $0 $0 USER FEE SOURCES 48% 12% 40% Fee Breakdown by Permit Type Municipal Industry Storm Water IPDES STAFF BREAKDOWN 7 Administrative employees 14 Compliance employees 8 Permitting employees WHAT WILL CHANGE UNDER IPDES? •Local representatives of the program •Access to IPDES staff via state and regional offices •Access for IPDES compliance staff to the City of Meridian WHAT WILL REMAIN THE SAME? •ALL FEDERAL REGULATIONS WILL REMAIN THE SAME •ANTI-BACKSLIDING LAWS WILL REMAIN •THE CITY’S CURRENT NPDES PERMIT WILL NOT BE EFFECTED DURING THIS PERMIT CYCLE IMPACT ON CITY OF MERIDIAN •FEES (BOTTOM LINE) •OTHER PROS AND CONS NEW FEE FOR CITY OF MERIDIAN US CENSUS ESTIMATED POPULATION IS 95,623 US CENSUS ESTIMATED AVERAGE PERSON PER HOUSEHOLD: 2.82 EDU’S FOR MERIDIAN 33,908.9 DEQ RATE OF $1.74 PER EDU City of Meridian IPDES FEE: $59,001.43 PROS •PERMITS WILL BE WRITTEN LOCALLY •PERMIT REAPPLICATIONS WILL LIKELY BE PROCESSED MORE QUICKLY •POSSIBILITY OF BASIN WIDE SOLUTIONS CONS •INCREASED FREQUENCY OF INSPECTIONS •NEW LIMITS POSSIBLE WITH EACH RENEWAL •HIGHER SCRUTINY TIMELINE Year IPDES Program Phase 2017 Hiring and Program building 2018 IPDES Program Approval (Anticipated) Phase 1 – Municipal Permits 2019 Phase 2 – Industrial Permits 2020 Phase 3 – General Permits and Notices of Intent 2021 Phase 4 – Storm Water, Federal Facilities, Sewage Sludge Permits CURRENTLY UNDERWAY FOR IPDES PROGRAM February 2018 User Training on IDEQ’s E-Permitting System for online submission of reports and permit applications April 2018 Development of User’s Guide Volume 3 (Non-POTW) May 2018 Presentation of Reasonable Potential Analysis spreadsheet SUMMARY OF UPCOMING IPDES MILESTONES •IPDES PENDING RULE – DOCKET NO. 58-0125-1701 •RULE WILL BE FINAL AND EFFECTIVE UPON THE ADJOURNMENT OF THE 2018 LEGISLATURE •CITY OF BOISE •CURRENTLY UNDER ADMINISTRATIVE EXTENSION FOR THE WEST BOISE FACI LITY NPDES PERMIT •ANTICIPATED TO BE FIRST DISCHARGE PERMIT ISSUED BY IPDES •CITY OF MERIDIAN •WRRF CURRENT NPDES PERMIT EXPIRES JULY 31, 2022 QUESTIONS? City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 8E Project/File Number: Item Title: Council Council: Election Process Followup Meeting Notes �c,� Pv 6 b16 N�c�-��- to City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 8F Project/File Number: Item Title: Council Council: Commission and Board Updates Meetina Notes City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 8G Project/File Number: Item Title: Mayor's Office Mayor's Office: City's Position on Proposed Legislation Meetinq Notes City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 8C Project/File Number: Item Title: Strategic Plan Citywide Strategic Plan Update Meeting Notes City of Meridian Strategic Plan Review and Refinement March 13th 2018 1.Review of Status 2.Dashboard 3.Closeouts and Follow-ups 4.High Priority Updates 5.Proposed Modifications 6.Next Steps Strategic Plan Review and Refinement #1 Review of Current Status •Director meeting in December reviewed aspects of the Strategic Plan to refine and make recommended changes. All objective leads gave input and feedback to the plan. •Strategic Performance Analyst met with all departments to have an in depth review objectives to ensure proper completion of the plan. #2 Objective Dashboard #2 Plan Dashboard #3 Closeouts and Follow-ups •3.A.1 – Evaluate and define the objectives of, and adapt new strategies to elevate the participation in, City activities. •3.C.1 – Develop a local Incident Management Team to respond during and after times of community crisis. •4.D.2 – Develop a comprehensive family-focused Health and Wellness Program for City employees. •5.A.2 – Identify public sports facilities or complexes and establish partnerships that foster their development. •1.A.2 -- Evaluate and, if appropriate expand the Urban Renewal District •2.A.2 – Develop and maintain the broad spectrum of partnerships need to cultivate diverse businesses and jobs. •Performance Measure – Strategies to elevate participation to target levels and an evaluation process to determine the success level for City events and activities are in place and utilized by all City Departments. •Performance Measure – Quality and variety of special events/festivals: 67% rated excellent or good – increase to 75%. Proposed Completed Objective 3.A.1 – Evaluate and define the objectives of, and adapt new strategies to elevate participation in, City activities. Percent Complete 100% Lead Mayor’s Office •Performance Measure – Either a Meridian stand alone team is enacted, or members of the City of Meridian are part of a regional IMT. Proposed Completed Objective 3.C.1 – Develop a local Incident Management Team to respond during and after times of community crisis. Percent Complete 100% Lead Fire •Performance Measure – Family participation rates in wellness programs. •Performance Measure – Dependent claim volume and dollar amounts. •Performance Measure – Over time (5 years?) experience rating in dependent coverage will improve as families become more involved. Proposed Completed Objective 4.D.2 – Develop a comprehensive family-focused Health and Wellness Program for City employees. Percent Complete 100% Lead Human Resources •Performance Measure – A signed partnership agreement that leverages partnership dollars and saves the City money. •Performance Measure – A regionally significant sports facility complex is developed. Proposed Completed Objective 5.A.2 – Identify desired public sports facilities or complexes and establish partnerships that foster their development. Percent Complete 100% Lead Parks and Recreation Completed Objective 1.A.2 – Evaluate and, if appropriate expand the Urban Renewal District Percent Complete 100% Lead Community Development •Performance Measure – If warranted, creation of a new urban renewal district or districts. •Performance Measure -- Maintain monthly meetings and expand membership of the Meridian Economic Development Steering Committee. •Performance Measure -- Provide annual number of partnerships with brokers, developers and property owners. •Performance Measure -- Maintain and annual database of leads. Completed Objective 2.A.2 – Develop and maintain the broad spectrum of partnerships need to cultivate diverse businesses and jobs. Percent Complete 100% Lead Community Development #4 HIGH PRIORITY OBJECTIVES •We will update the previous high priority items. •Progress since last October Update. Objective 1.A.1. - Reinvigorate the Destination Downtown Plan by gaining broad, strong support and positioning the plan for implementation. •Community Development focused on getting conversation and process moving forward. •Pine Ave Entryway corridor. •Engaging business community and stakeholders to identify and work on priority projects. Percent Complete 0% Lead Community Development •PINE Ave improvements, street lighting and other improvements to that corridor. Objective 1.B.1. - Define and articulate the City's growth goals. •RFP’s have been received for new consultant. •Will select consultant this month. •Work will be done as part of new Comprehensive Plan Update. Percent Complete 0% Lead Community Development Objective 1.C.1. - Codify Established Area of City Impact boundaries. •Mayor’s are in alignment on impact boundaries. •Staff continues work on non legislative solutions. •Will continue to work with cities and counties on small and large AOCI changes as appropriate. Percent Complete 33% Lead Community Development Objective 2.A.1. - Identify, develop and utilize the tools needed for successful attraction and retention of jobs. •Research completed on potential incentives. •Will present findings to Council after data has been refined. Percent Complete 68% Lead Community Development Objective 2.A.3. - Promote job growth by identifying and attracting businesses in technology, health sciences, animal science and food production. •Marketing brochures completed for targeted industries. •Have tourism videos ready for Tourism/Entertainment and Health Science. •Need to complete work on ‘Certified Sites’ to complete objective. Percent Complete 80% Lead Community Development Objective 3.A.2. - Improve Citizen Access to Government •Identified proposed improvements to Levels of Engagement: Inform, Consult, Involve, Collaborate, and Empower. •Nextdoor App/Commission Streaming. •Enhancements to be brought forward. Percent Complete 70% Lead Mayor’s Office Objective 3.B.1. - Develop a cost effective and competitive benefit plan •Ongoing efforts focused on providing a cost effective and competitive benefits package. •Benefit committee has been updated on alternative choices. •Will produce benefit roadmap to guide future conversations. Percent Complete 65% Lead Human Resources Objective 3.B.3. - Develop a succession planning program. •Leadership Training Development Team will continue to identify key positions. •Work will continue on this objective, set for completion in Q4 FY18. Percent Complete 15% Lead Human Resources Objective 3.B.4. - Develop an employee engagement program •Survey should launch in FY18 Q2. •May add New Hire Survey and Citywide On-Boarding to provide additional data. Percent Complete 10% Lead Human Resources •Reviewed existing compensation program. •Participating in local, state and regional salary studies. •Internal alignment review. Objective 3.B.5. - Develop and maintain a competitive compensation program that enables quality recruitment and rewards and encourages high performance. Percent Complete 10% Lead Human Resources Objective 3.D.1. - Align resources, systems, and employees to meet strategic objectives and priorities. •Strategic Performance Analyst has worked with departments to clarify and fully update strategic plan. •Research has been conducted from other cities, groups and municipalities to create best practices. •Will be completing GAP analysis to ensure system resources exist to complete plan. Percent Complete 10% Lead Mayor’s Office Objective 3.E.4. - Institute a priority-based budget system to meet adopted level of service expectations. •Financial Analyst Position has been hired. •Contract discussions with PBB team are underway, awaiting final approval •Support Services will be the first departments to undergo PBB. Percent Complete 50% Lead Finance #5 Proposed Modifications •Annual Review of Strategic Goals and Objectives. •Each department has reviewed, refined and updated their completion timelines based on current resources and data. •Proposed changes have been reviewed by Strategic Performance Analyst, Department Directors, Staff and the Mayor. Proposed Modifications 1.B.5 – Propose Remove - Develop and implement a sustainable growth management system that includes the Fiscal Impact Model to inform service levels, staffing, and General/Enterprise Fund impacts. Proposed Modifications 3.E.3 Propose Remove – Align community programs, City policies/ordinances, and staffing resources based on community expectations and desired level of service. 3.E.4 – Institute a priority-based budget system to meet adopted level of service expectations. Proposed 3.E.4 – Institute a priority-based budget system to meet service expectations. Proposed Modifications 4.A.1 – Use industry standards and benchmarks to develop and communicate the Safety Profile of Meridian. Proposed 4.A.1 – Identify and Evaluate Natural Threats and Hazards, employ standards and establish benchmarks for the Safety Profile of Meridian. Proposed Modifications 4.A.2 – Set targets, identify gaps, and deploy programs and services that elevate the Safety Profile of Meridian Proposed 4.A.2 – Identify and Evaluate Human Caused Threats and Hazards, employ standards and establish benchmarks for the Safety Profile of Meridian. Proposed Modifications 4.A.4 – Identify gaps and deploy programs and services that enhance the ability of people to move safely within and through the community. Proposed 4.A.4 – Deploy programs and identify gaps to enhance the community’s perception of public safety. These 4.A Objectives modified will allow us to create a “Safety Profile” and present findings to our departments, council and citizens. Proposed Modifications 4.B.2 – Set targets, identify gaps, and deploy programs and services that elevate the Health Profile to achieve the desired targets. Proposed 4.B.2 – Compare adopted Health Profile (in 4.B.1) to current processes, identify gaps and deploy programs and services that meet the adopted Health Profile of Meridian. Propose Remove 4.B.5 – Become among the Top 100 “Healthest Cities” nationally Questions? #6 Next Steps Adopt amended proposed modifications Execution Progress Report in October City Council Meeting Meeting Date: March 13, 2018 Agenda Item Number: 9 Project/File Number: Item Title: Future Meeting Topics Meeting Notes