2018 02-21Ci�/E IDIAN;---
PARKS Ek RECREATION COMMISSION
SPECIAL MEETING • AGENDA
Meridian City Hall • Council Chambers
33 East Broadway Avenue, Meridian, Idaho
Wednesday, February 21, 2018 • 6:00 PM
Mission:
The Meridian Parks 8 Recreation Commission is a volunteer citizens' group that is created and
empowered to advise the City on issues relating to park facilities and recreation programs of the City.
Their mission is to gather input from staff and other qualified personnel on issues relating to the
creation and design of public parks and open spaces; to listen to public input; and to provide advice
and recommendations on parks and recreation related matters to the Mayor and City Council.
Parks 6t Recreation Commission Meeting Agenda - February 21, 2018 Page 1 of 2
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Approximate
Presenter
Time
2 minutes
1. Roll -Call Attendance Rachel Myers
Jo Greer, President _ John Nesmith
— Jessica West, vice President _ Mike Pepin
— Keith Bevan Creg Steele
Michelle Jensen _ Hannah Sturtevant
Kayla McNay
2. Adoption of the Agenda Jo Greer
2 minutes
3. Approval of the January 10, 2018 Regular Meeting
Jo Greer
2 minutes
Minutes
4. Announcements
a. Upcoming Events
Shelly Houston
5 minutes
5. Old Business
30 minutes:
a. South Meridian Regional Park Naming Graphics Follow-
I Stephanie Inman
15 minutes
Up
/ Mike Barton
b. Meridian Homecourt Bay 5 Renovations Update
Dana Kauffman
15 minutes
/ Garrett White
Parks 6t Recreation Commission Meeting Agenda - February 21, 2018 Page 1 of 2
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
6. New Business 4 40 minutes:
a. Kleiner Park Community Garden Update Juii Bokenkamp 20 minutes
b. MPR Department Adult Sports Update Tyler Roberds 20 minutes
7. Pathways - NONE
8. Staff Reports MPR Staff 15 minutes
9. Adjourn Jo Greer 1 minute
ATTACHMENTS:
(1) 1-10-18 Regular Meeting Minutes
(2) Staff Reports: Administration,
Parks, and Recreation Divisions
NEXT REGULAR MEETING: MARCH 14, 2018 a 5:30 PM
2018 All -Commission Goals:
1. Support development of a connected pathway system across the City
of Meridian, with the Five Mile Creek Pathway and the Rail -With -
Trail Pathway as the top priorities.
2. Support construction of the South Meridian Regional Park
(Exploration Park).
3. Provide feedback on plans for a shade structure solution at the
Kleiner Park bandshell.
4. Encourage coordination with the City of Eagle to pian for
connections of our pathway systems.
5. Recommend preferred options for space planning at bay 5 of the
Homecourt.
6. Explore options to obtain, build, or develop partnerships for
additional park space andlor amenities.
7. Continue to foster greater Commission involvement/presence in
community events.
8. Engage other task forces, commissions, entities, and agencies
through workshops and other outreach for partnership
opportunities.
9. Discuss progress on Goals and Objectives in the MPR Master Plan.
10. Participate and support Meridian Parks & Recreation Month to help
foster community engagement.
11. Pursue improved tools and opportunities to engage citizens and
stakeholders.
12. Continue discussions with the Meridian Fire Department regarding
feasibility of future fire stations to be collocated with future parks.
13. Support the current efforts for ADA compliance repairs to ensure
accessibility of Meridian's park system.
Parks & Recreation Commission Meeting Agenda - February 21, 2018 Page 2 of 2
Persons desiring accommodation for disabilities related to documents andlor hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
�/rE 1DIANIZ,-
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PARKS Et RECREATION COMMISSION
SPECIAL MEETING • MINUTES
Meridian City Hall Council Chambers
33 E. Broadway Avenue, Meridian, Idaho
Wednesday, February 21, 2018 • 6:00 p.m.
The Meridian Parks & Recreation Commission is a volunteer citizens' group that is created and
empowered to advise the City on issues relating to park facilities and recreation programs of the City.
Their mission is to gather input from staff and other qualified personnel on issues relating to the
creation and design of public parks and open spaces; to listen to public input; and to provide advice
and recommendations on parks and recreation related matters to the Mayor and City Council.
1. Roll -Call Attendance
Commission President Jo Greer called the meeting to order at approximately 6:02
p.m. Roll -call attendance was as follows:
X Jo Greer, President X John Nesmith
0 Jessica West, Vice President 0 Mike Pepin
X Keith Bevan 0 Creg Steele
X Michelle Jensen X Hannah Sturtevant
X Kayla McNay
Others present were: City Council Liaison Treg Bernt; MPR Department staff—Parks Ft
Recreation Director Steve Siddoway, Parks Superintendent Mike Barton, Recreation
Manager Colin Moss, Homecourt Facilities Manager Garrett White, Recreation
Coordinator Tyler Roberds, Ft Marketing Coordinator Shelly Houston; Deputy City
Attorney Emily Kane; Dana Kauffman from Insight Architects; Ft Juli Bokenkamp from
the Meridian Co -Op Gardeners.
2. Adoption of the Agenda
Commission President Jo Greer entertained a motion to amend the agenda by
changing the order of Old and New Business as follows:
1. Kleiner Park Community Garden Update
2. Meridian Homecourt Bay 5 Renovations Update
3. MPR Department Adult Sports Update
4. South Meridian Regional Park Naming Graphics Follow -Up
Commissioner Hannah Sturtevant moved to approve the amended agenda as
proposed. Commissioner Michelle Jensen seconded. All were in favor of the motion.
3. Approval of the January 10, 2018 Regular Meeting Minutes
Parks & Recreation Commission Meeting Minutes - February 21, 2018 Page 1 of 6
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Commission President Jo Greer entertained a motion to approve the minutes as
presented. Commissioner Kayla McNay moved to approve the minutes as presented.
Commissioner Hannah Sturtevant seconded. All were in favor of the motion.
4. Announcements
a. Upcoming Events - Shelly Houston
MPR Marketing Coordinator Shelly Houston handed out and highlighted a schedule
of upcoming events, as well as an invitation to attend the March 15, 2018 Journey
of Heroes Public Art Dedication, which are attached to these meeting minutes.
5. Old Business
a. South Meridian Regional Park Naming Graphics Follow -Up - Steve Siddoway
MPR Director Steve Siddoway reported he originally thought staff would put this
topic on the agenda to show the Commission graphics for the name that was
selected; however, they do not yet have an official park name. Steve did share the
information he provided to Council on February 6, 2018 regarding the park naming.
Copies of his PowerPoint presentation slides are attached to these meeting
minutes.
At this time, there is not yet an official park name. MPR staff did take the MPR
Commission's recommendation of "Exploration Park" to Council. However, Council
would like to put the name selection out to the community and let the community
weigh in.
Commission Feedback:
• Michelle Jensen - Coming back to the discussion about whether April is the
deadline to have the survey completed: There is a park grand opening
celebration in May which might be a great opportunity to have this as
something where they are garnering interest in the new park and seeking face-
to-face feedback from people as another way to gather input. They could use
this as an opportunity to drive voting instead of just being through some digital
format. Steve has a meeting with the Mayor later this week and will bring this
up as an idea.
• Hannah Sturtevant - She suggested having an option about not liking any of the
four proposed park names (Discovery, Exploration, Innovation, Highland).
She also liked the idea of sending a Facebook message inviting the public to
weigh in.
Regarding the survey verbiage that was proposed, she recommended adding a
sentence to explain how large the park will be and how impactful this park will
be on the community. Steve will bring this up to the Communications Manager
and see if she thinks a description of the size would be appropriate.
b. Meridian Homecourt Bay 5 Renovations Update - Garrett White
Homecourt Facility Manager Garrett White discussed bay 5 where the YMCA
currently has their fitness equipment which will go away, once the YMCA moves
out. They are looking at programming and options for this space. Both Garrett and
Dana Kauffman with Insight Architects first presented the following draft concepts
at the November 15, 2017 MPR Commission meeting.
• Option 'on C1 - Single story rendering to support a second story in the future;
Parks & Recreation Commission Meeting Minutes - February 21, 2018 Page 1 of 6
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
• Option C2 - Single story never to hold a second story; and
• Option D - Main level and upper level.
They discussed programming, as well as additional parking needs and potential
issues. There was strong, general consensus to move forward with the direction
and exploration of a two-story renovation. Option D or a variation of it was the
Commission's preference.
In the past few months, MPR staff members have been working with the consultant
and Kreizenbeck Constructors to obtain more accurate costs of each of the
options. Garrett gave a PowerPoint presentation that evening as an update
regarding development costs and a new proposal and concept (Option Ca). Copies
of his slides are attached to these meeting minutes.
MPR Director Steve Siddoway stated in November 2017, the Commission left the
meeting with excitement for the two-story option. However, when MPR staff
received the numbers back, reality hit that the City could not afford this. The
concept that Garrett and Dana are currently working on is a very functional one
within the budget that the MPR Department does have available. It does meet
immediate needs, but it does not mean the dream of having a bigger and better
community center is dead. They would still keep the dream on the table.
However, rather than waiting for many years to try and fit classrooms into the
Homecourt, they would still look for those long-term funding opportunities and
maybe look at either the land the City owns on Lanark and Locust Grove (by the
existing Parks Maintenance Shop) or they could look at their current Meridian
Community Center site in downtown for a potential complete rebuild going up to
multiple stories. He believes the direction that Garrett proposed is the right one
for a near-term project.
Commission Feedback:
• Jo Greer - Near the current YMCA area, which seems to be flexible space
within the building, would it be possible to add accordion doors or temporary
doors? Yes. They discussed curtains, partitions, etc. which are not off the
table at this time.
She was also in favor of Option Ca.
• John Nesmith - What is the cost estimate for Option Ca? At the early stages,
the rough estimate is $648,000 with a full renovation. John expressed this
proposal seems to make a lot of sense.
What is the long-term plan for the church that leases one of the bays? MPR
staff members are currently in negotiations and discussing lease renewal. The
church's lease expires June 1, 2018. They have no plans of vacating.
• Kayla McNay - How long will construction last regarding Option Ca? The
timeline is currently unknown until MPR staff receives the final construction
documents and in working with the contractors. The fast-track construction
plan would potentially be in phases.
There was general consensus to continue to work with the architect and explore
Option Ca further.
6. New Business
a. Kleiner Park Community Garden Update - Juli Bokenkamp
Parks 8 Recreation Commission Meeting Minutes - February 21, 2018 Page 3 of 6
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Meridian Co -Op Gardeners President Juli Bokenkamp provided their annual report
for 2017 and goals for 2018 regarding the community garden in Julius M. Kleiner
Memorial Park. A copy of her PowerPoint presentation is attached to these
meeting minutes.
Commission Feedback:
• Hannah Sturtevant - She thanked Juli for her presentation and her time
devoted to this project. Juli mentioned this is the first year she has had to turn
people away from the garden, due to a lack of room. Would she say there is a
demand for another garden to be added in Meridian somewhere else? Juli
stated it would be a good idea in the future, as there is a need. Director Steve
Siddoway interjected that there would be demand. The issue is not space; the
problem is leadership and finding another "Juli"—someone who is willing to
own and can lead the community garden group. if they identified another
"Juli, " then the MPR Department would work hard to find another place.
• Michelle Jensen - Has Juli, in her review of other community gardens and what
other communities are doing, found any of them having looked to grants or
other funding models instead of the city to support having paid positions who
can help coordinate and manage? A number of them do, and they are 5010s,
which is the Meridian Co -Op Gardeners' biggest drawback because they are not
a 501C3. They have not felt a need to become one and like how easy the club
runs. They have had some opportunities for some grants if they were a 501C3.
This would be an option, however.
• Treg Bernt - If Juli wanted to take advantage of some grants and get money to
help out with different projects, hourly wages, etc., would it be possible to
take advantage of the 501C3 Friends of Meridian Parks? Steve Siddoway
responded it is possible to look into but is inactive at this time (though not
formally disbanded). Councilman Bernt recommended Juli speak with MPR
Commissioner Creg Steele to look into any potential opportunities with Friends
of Meridian Parks.
• Jo Greer - Regarding community service and the hours donated from different
groups, how do these groups find out about the need? Are they posted on
Facebook? Juli contacts the Sheriff's Detail, as recommended two years ago,
contacts them in January, and then schedules them. The other groups find
them on Facebook or via word of mouth. The scout troops are familiar with
their club and have a lot of returning troops. The City's Volunteer Coordinator
has also put them in touch with various groups that are looking for a project.
After sitting on the MPR Commission for a few years and seeing the progress of
the garden, she stated it is amazing what the Meridian Co -Op Gardeners are
doing and thanked Juli and her team for their service.
b. MPR Department Adult Sports Update - Tyler Roberds
MPR Recreation Coordinator Tyler Roberds gave an update about the Adult Sports
Leagues in the form of a PowerPoint presentation. Copies of his slides are attached
to these meeting minutes.
Commission Feedback:
• Jo Greer - Because it is Tyler and Ryan Johnson staffing the sites, would it be
possible to look into potentially having summer internships? MPR Director Steve
Parks & Recreation Commission Meeting Minutes - February 21, 2018 Page 4 of 6
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Siddoway responded that this would be worth looking into. The MPR
Department does not have a current internship basically because a lack of
funding. MPR Recreation Manager Colin Moss interjected the majority of
staffing issues are over the fall, winter, and spring timeframe (not summer).
Nice work on the partnerships.
Hannah Sturtevant - She appreciated and enjoyed Tyler's presentation and
thought it was organized. (President Greer concurred.)
Michelle Jensen - Tyler is looking at doing date -specific programming for
volleyball. Is he looking to do this with softball? Yes, in two years, this is how
it will be.
7. Workshop -NONE
8. Staff Reports
MPR Parks Superintendent Mike Barton reported on the following:
• South Meridian Regional Park - Crews will start digging in approximately two
weeks. Survey work is currently being done and putting up erosion sediment
control barriers. They are wrapping up agency approvals.
• Lemp/Larkwood Pathway - Pathway construction will start in a couple of weeks.
Staff has an approved contract. The license agreement is on next week's Council
agenda. The irrigation crossing will be done prior to March 15, which will be
graded and graveled this year. It will be paved next year, once the irrigation
district has completed their work.
• Linder Road Sidewalk Widening - The project across from Tully Park to Ustick Road
is scheduled to start on April 2, 2018.
MPR Recreation Manager Colin Moss reported on the following:
• Farmers Market - The selection process has been finished for a new market
coordinator. A survey for the public was conducted to talk about preferences, such
as what day of the week, time, and location. After discussion with the Mayor and
others, it was decided to keep the market on Saturday mornings, which will be
held from 9 a.m. to 2 p.m. on Meridian Main Street in downtown Meridian. Hence
the new name (formerly Youth Farmers Market) - Main Street Market. Staff is
working on a logo. The market will run this year from the end of June through
Labor Day weekend.
• Homecourt - They are in the middle of an LED conversion. The Idaho Power
incentives were a large sum. It will be under two years that they will see a return
on the investment. They are also getting started on fiber connection.
• Summer Camp - The Department has a new Camp Coordinator—Erin Sandvik. This is
a seasonal position. They also received approval from Discovery Elementary School
to hold a third Summer Camp site.
9.Adjourn
Commission President Jo Greer entertained a motion to adjourn the meeting.
Commissioner Michelle Jensen moved to adjourn the meeting. Commissioner Keith
Bevan seconded. The vote was unanimous and in favor of the motion.
There being no further business, the meeting adjourned at approximately 8:00 p.m.
Parks a Recreation commission Meeting Minutes - February 21, 2018 Page 5 of 6
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
(AUDIO AND VISUAL ON FILE OF THESE PROCEEDINGS)
APPROVED:
n14,00M
JO GREIK, PR IDENT
rem
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DATE
Attachments:
1) Flyer: Meridian Upcoming Events (1 page)
2) Invitation: March 15 2018 Public Art Dedication of Journey of Heroes
3) PowerPoint Presentation: 2017 Meridian Co -Op Gardeners Annual Report (17 pages)
4) PowerPoint Presentation: Homecourt Bay 5 (4 pages)
5) Design Concept: Homecourt Bay 5 Option Ca
6) PowerPoint Presentation: Meridian Parks Et Recreation Adults Sports (6 pages)
7) PowerPoint Presentation: South Meridian Regional Park Naming (14 pages)
Parks rr Recreation Commission Meeting Minutes - February 21, 1018 Page 6 of 6
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
February 2018
Speaking Engagement: Meridian Lions Club (Steve and Shelly)
Thursday, February 22, 6:35-8:00 am, Hampton Inn—Meridian
MYAC's Ignite Youth Speaking & Idea Competition
Monday, February 26, 7:00-8:30 pm, Research Church/Meridian Homecourt (936 Taylor Avenue), Free
March 2018
Coffee with the Mayor
Tuesday, March 6, 8:00 – 9:30 am, Moxie Java House of Brews (1560 N. Locust Grove)
Parks and Recreation Commission Meeting
Wednesday, March 14, 5:30 pm, Meridian City Hall
Dedication Ceremony for "Journey of Heroes" Public Art Sculpture
Thursday, March 15, 4:00 pm, Heroes Park (3064 W. Malta Drive—Meridian)
April 2018
Ribbon Cutting for Pathway Segment H2 and Parks Commission Pathways Bike Tour
Wednesday, April 4 (Ribbon Cutting at 4:00 pm I Bike Tour at 5:00 pm), Location TBA
Do the Right Day
Thursday, April 5 — Perform an act of kindness for a person on your right! #DoTheRight
Meridian Parks & Recreation Summer Activity Guide Published
Friday, April 13 (Distributed in Meridian Press and via residential mail)
Orientation Meeting for Meridian Park Ambassadors Volunteers
Thursday, April 26, 9:30 am—Noon, Meridian City Hall, Pre -register by calling Barb at 208-489-0562.
May 2018
Dedication Ceremony for Kleiner Park Memorial Plaza
Wednesday, May 2, 4:00 pm, Kleiner Park (just west of the Rock of Honor)
Unplug and Be Outside Week
Multiple events and activities. Schedule to be announced at www.meridiancity.org/unplug
Parks and Recreation Commission Meeting
Wednesday, May 9, 5:30 pm, Meridian City Hall
The Hill Grand Opening Events (Hillsdale Park, YMCA, Meridian Library, St. Luke's)
Friday, May 25, Ribbon Cutting at 10:30 am 1 Hillsdale Park Grand Opening Celebration 5:00-8:00 pm
Dedication
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*Continued our working
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GOALS for 2018
1. Grow Fresh and organic food.
2. Amend the soil.
3. Grow a larger variety of flowers.
4. Teach our children and enrich
their garden experience.
5. Share our knowledge and teach
others how to use the produce in
the garden.
2/21/2018
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GOALS for 2018
6. Continue developing and growing
our partnerships around the
community, making others aware
of the garden and our purpose.
7. Purchase a weed burner for the
upcoming year and make funds
available to purchase propane.
8. Purchase a used chipper for
shredding plants for the compost.
• We have received amazing and generous support
from the people in this community. First and
foremost, from the City of Meridian. We
appreciate all of your support. Other support
includes:
• Ada County Sheriff's Alternative Sentencing
Detail
• Big D Ranch
• Boise Urban Garden School
• Community Ministries Center
• Enernoc Employees
• Five Mile Farm and Greenhouse
- - - • Meridian Firefighters Community Fund
• Meridian Food Bank
s• Meridian High School Horticulture Class
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YU V • North End Organic Nursery
• Revive Church
• Snake River Seeds Cooperative
Partnerships
e• •Spyglass Gardens
•Wagner Farms
Thank you for supporting otir
• Walmart/Jim Miller (Meridian)
Individual Supporters
• Karl and Juli Bokenkamp
• Stephanie Casino
• Jack and Cherie Coonce
• Linda Rose Curtis
• Paul George
• Guy and Georgia Goodlet
• Keith and Linda Lambrecht
• Judy Nishioka
• Deb Priebe
• Clare Shea
• Bonni Shikrallah
• Milton Sinclair
• Melissa Spooner
• Sherri Truxal
• Chris and Juli Verkerk
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HOMECOURT BAY 5
November 151h Commission Meeting Review
Garrett White and Dana Kauffman with Insight Architects
reviewed in detail the three draft concepts of the Meridian
Homecourt Bay 5 renovation project.
-Option C1(single story to support a second story)
-Option C2 (single story never to support a second story)
-Option D (main and upper levels)
We discussed programming as well as additional parking needs
and potential issues.
There was strong, general consensus to move forward with the
direction and exploration of a two-story renovation. Option D or
a variation of it was the Commission's preference.
**SEE DISPLAYS
2/21/2018
1
2/21/2018
Next Steps
In the past few months, we have been working with Dana and Kreizenbeck
Constructors to get a more accurate cost of each option.
Option Cl: was to construct one story that would support a future second story. In
this option, we would construct three classrooms on the first floor, an office, and
renovate the restrooms.
Option C2; was to construct one story that would never support a future second story.
In this option, we would construct three classrooms on the first floor, an office, and
renovate the restrooms.
Option D; was to construct two stories to total 5 classrooms, an office, and renovate
the restrooms. In this concept, we would need an elevator and a restroom on the 2nd
floor.
Development Costs
Option Cl: was to construct one story that would support a future
second story. In this option, we would construct three classrooms on
the first floor, an office, and renovate the restrooms. $2,697,446
Option C2: was to construct one story that would never support a
future second story. In this option, we would construct three
classrooms on the first floor, an office, and renovate the restrooms.
$1,782,942
Option D: was to construct two stories to total 5 classrooms, an office,
and renovate the restrooms. In this concept, we would need an
elevator and a restroom on the 2nd floor. $3,114,041
Budget
In the FY18 budget have $630,000 carry forward from the FY17 budget. We
are asking for an additional $500,000 in the FY19 budget for classroom
development.
FY18 Budget = $630,000
Potential FY19 total = $1,130,000
Option C1- $2,697,446
Option C2 - $1,782,942
Option D - $3,114,041
NEW PROPOSAL
Option Ca; is to expand
the current office, add an
access hallway to the gym,
renovate the restrooms,
add sports flooring with
one volleyball court, three
pickleball courts, three
badminton courts and
basketball hoops.
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2/21/2018
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Why This Proposal
1. Immediately gives us classroom space for Dance, Martial Arts,
Fitness, and Education classes that have outgrown the current
Community Center.
2. Meets the growing demands of our Adult Sports programs.
3. Allows for the "City Open Gym" to move from a basketball court
to Bay 5 making more court space for reservations and or more
Adult League games.
4. Allows for more court reservations increasing the facility
revenues.
5. The multipurpose area would function better in this building.
5. Does not exceed the current parking.
7. Majority of the funds are in the current budget.
8. Opportunity to look at other areas in the community to build a
new community center.
Questions?
2/21/2018
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Meridian Parks and
Recreation - Adult Sport
February 2018
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-CHAMPIONS-
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(INSERT SPORT HERE)
Record Breaking Year
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INSERT aPORT HERE
* Snow- We had a total of 6 snow outs during the
winter season
* Rain- We had a total 7 rain outs during the
spring/ summer season
* Smoke- We had a total of 2 smoke -outs during
the fall season
A
2/21/2018
1
2/21/2018
Record Breaking Year
We had the highest amount of teams sign up for one
individual league (118 teams for Winter Volleyball)
Summer Fun Fast pitch tournament had a record amount of
teams (47 teams)
Volleyball Holiday Classic had a record amount of teams (28
teams)
Softball Leagues continue to fill to max with waitlisted teams
Revenues were at an all time high for FY17 - $248,452.76
($1,473 increase from previous year)
Current year to date revenues are up over $6,000 with
expenses only being up $1,300
Program Statistics
Total # teams
700
600 531 559 -
500 -467 477 —
400 L
— ■ total #teams
300
200 - —
100 ----. —
0
2013 2014 2015 2016 2DI7
2/21/2018
Program Statistics
tit of Participants
6000 5617
5199 5358
5000 4655 4878
4000
3000 ■ # of Participants
2000 -
1000 -
2013 2014 2015 2016 2017
Additions
30 Summer Basketball League at Homecourt
• 9 week league
. Wednesday nights only
• Slow start, only 6 teams
Championship Social for the softball leagues
Hosted at Big AI's outdoor patio
• Bat Raffle (donated by Play It Again Sports)
$225 party package donated by Big AI's
Online Manager's modules for all sports
Championship 7 -shirt logo design
• Increased efficiency
Providing higher quality shirts
New Site Supervisor
- Ryan Johnson
Potential Additions/ Changes-
* Selling t -shirts at the Summer Fun Fastpitch tournament
Multiple individuals contacted me about this at previous
tournament
New league format: leagues will be played on specific
nights
• Men's fastpitch softball tournament
- This would bring in 6-8 teams from out of state
4v4 summer volleyball moving from Bear Creek to
Homecourt
Sponsorship overview
Townhouse Suites Marriott: Hosted 6 umpires for the Summer
Fun Fastpitch tournament
Big AI's: Donated a total of $600 worth of goods
• Free bowling games
* Party packages
• Courtyard reservation
Falcon Crest Golf Course: $240 worth of golf
Wal-Mart: BSU Bundle package worth $300
Al's Salsa: 9 jars of salsa plus chips
Play It Again Sports: $250 bat donated for champ social
Dudley: Reduced prices on softballs for upcoming leagues
• New sponsor this year - will save about $1,000 on softballs
2/21/2018
4
Challenges
Lack of staff
• Site Supervisor can only set up so many sites in one night
* Tournaments with multiple locations
• Upkeep on league policies and procedures
Program is getting too large for current practices and software
• Scheduling leagues takes 1-2 days, meeting preferences is
becoming difficult
Lack of facilities
Softball fields (see next slide)
- Local schools are becoming increasingly difficult to schedule
Softball Field Usage
100%
90% . —
803'0 ---
70%
60% F --
so% r Unused fields
40% ■ Used fields
30% -- —
20%
10%
0%
Spring M -F Spring M Th Fall M -F Fall M -Th
2/21/2018
9
Fun Facts of Adult Sports
The Holiday Classic raised approximately $3,000. This helped
purchase gifts for 56 children from the Meridian Head Start
Program
Funds were raised from team fees, donations, raffles and officials
working for a reduced rate
The softball leagues use over 1,600 softballs throughout the
year
i On average, we will have over 250 participants playing in our
leagues each night (Monday through Thursday)
Questions?
2/21/2018
6
South Meridian
Regional Park
Naming
Phase One Design Concept
--------------------------
_.
o ` ! Discovery Theme
Destination Playground
""p ,� • Splash Pad ;
tip, �'S'� n • Sand/Water Play l
.'4 �/ • Two Lit Softball Fields
a u�'4 o • Open Grass
LIQ '
s:�%; • Restroom /Concession
....--- —------------ ---------------- —______-__-;
2/21/2018
1
- Too Many Discovery'Narriirig Conflicts:
• Discovery State Park @ Lucky Peak
• Discovery Center
• Discovery Etementary
• "Discovery Park is an awesome name; too
bad the name is already used."
• Innovation Park "qWI
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• Adventure Park
Exploration Park
2/21/2018
Round 1
NAME OPTIONS FOR
South Meridian
Regional Park
Round 1
HIGHLAND PARK
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Falcon Ridge Park
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PARK
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2/21/2018
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2/21/2018
Round 1
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Round 1
NAME rasa Exploration Park
ighland Park
• Vistas, Great Views, Upper Bench
• Cut
- Adventure Park
• Too Close to Adventure Island Playground
Falcon Ridge Park
• Falcon Ridge Charter School in Kuna
BXPLORATiOM PARK
Round 2
Round 2
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2/21/2018
7
2/21/2018
MULAND
PARK
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EXPLORATION
PARK
INNOVATION
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2/21%2018
Round 2B
� i
2/21/2018
Round 3: Option 1
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Round 3: Option 4
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2/21/2018
11
® Option
'May or may not
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'May or may not
Name: -1
0 - Exploration Park
- Discovery Park it i � i'll �
••
- Other?
• Do You Like the Direction of the
Art/Signage Using Steel Cut -Out Bollards?
Distribute paper copies at Coffee with the Mayor 1
Ask area elementary schools to do a "raise your hand" vote and repoi t results (51enna.
Hillsdale and Mary McPherson)
Meridian Press work to get the infolsuovey link into the local paper
April
Create new link (same survey questions)
Distribute link via City News that is included in all utility bills
Put new link on the City of Meridian website hoe list lin case people come looking for it after
receiving their bill)
Link will remain aper until April 10
The new link helps u; separate response: from the March survey and will pro>.ide vaivabie
information regardinq the effectiveness of a "call 10 acnon` in our city newsletters '"
Which name do you like best for the park?
• Discovery Park
• Exploration Park
• Innovation Park
• Highland Park
A1111drrk-wiff
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PARKS €k RECREATION DEPARTMENT
STAFF REPORTS
February 21, 2018
Administration Division
Parks tt Recreation Director's Report:
STEVE SIDDOWAY
(Please note, a verbal report will be provided at the February 21, 2018 MPR
Commission Meeting.)
Parks Division
Parks Superintendent's Report:
MIKE BARTON
(Please note, a verbal report will be provided at the February 21, 2018 MPR
Commission Meeting.)
Pathways Project Mana er's Report:
KIM WARREN
1. Five Mile Creek Pathway - Segment H2, Badley to Fairview - A grand opening
is planned for April 4, 2018, in conjunction with the Spring Pathways Tour.
2. Lemp Canal/Larkwood Pathway Connection - Bids were opened for this
project on January 22, 2018. Of an impressive nine (9) bids received, Asphalt
Parks R Recreation Department Staff Reports - February 21, 2018 Page 1 of 8
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Paving ft Patching emerged as the low bidder. A construction contract has
been issued and is currently pending.
Staff has provided additional plan detail to Settlers Irrigation District to clarify
fence location so that a license agreement can be obtained. Staff has not
received word on whether our December 2017 application to LHTAC for a
Children Pedestrian Safety Grant was successful. Staff is also coordinating with
Larkwood neighborhood residents and administrators at Heritage Middle School
to facilitate a smooth start to pathway construction this spring or early
summer.
3. James Court Sidewalk Widening, Five Mile Pathway - Staff made email
contact with one of the three remaining property owners, but they refused to
sign an easement. Because this property is adjacent to the Varner parcel, for
which no contact information is yet available, we are considering other options
for moving this project forward. One is to expand into the public right-of-way
for a stretch along James Court in lieu of pursuing easements. This would
result in the elimination of on -street parallel parking for one block between
Woodford and Gladewater Avenues. Staff reached out to ACHD who indicated
this could be a feasible option, provided the City meets certain conditions for
public outreach and pathway/roadway design. Another alternative involves
completing the majority of this project as planned, leaving a narrower stretch
of pathway along the single block where easements have proved elusive.
4. Rail -With -Trail Pathway, Nine Mile Creek Staff is working on right-of-way
possibilities.
5. Five Mile Creek Pathway - Segment D, Ten Mile to Black Cat + Trailhead at
Ten Mile Road - Staff continues to coordinate a proposed pathway alignment
with Nampa Meridian Irrigation District and Meridian Public works. Once an
alignment is determined, we will hire a design consultant with experience in
environmental and historic preservation issues may apply.
Staff continues to move forward with plans for a trailhead on the (current)
ACHD property at Ten Mile Road near the Five Mile Pathway. A preliminary
concept was drafted for the proposed trailhead and amenities so as to better
define the project scope and assess materials quantities to develop a
preliminary cost estimate. If approved by Council, staff will work with the
Streetscape and Community Character Committee to negotiate the cost share
agreement with ACHD. Street lighting and other pedestrian routes across
county property have also been identified for inclusion in this cost share
agreement.
The current plan is to present the Five Mile Pathway Trailhead idea to Council
in early March. The proposed cost share agreement would need to be signed in
May or June of 2018.
Parks & Recreation Department Staff Reports - February 21, 2018 page 2 of 8
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
6. Linder Sidewalk Widening, Five Mile Pathway - Bricon, Inc., has been
awarded this contract. Pathway construction is scheduled to begin in March.
Staff is coordinating with affected HOAs to apprise them of the construction
schedule.
7. COMPASS/FACTS - Staff attended the January FACTS meeting to coordinate
with other Treasure Valley Stakeholders on regional pathway issues, including
recent updates to the Meridian Pathway System, connections with the City of
Eagle, and ongoing strategies for the implementation of a regional Rail -With -
Trail Pathway.
B. Pathways Map Updates - After extensive coordination and iteration, the
editable GIS web map is now in available for pathways. Moving forward, the
goal is to input as -built data to bring the pathways layer current and present
any recommended updates to Council for adoption later this spring.
Cfty Arborist's Report:
ELROY HUFF
1. Arbor Day 2018 . This year's celebration will be at River Valley Elementary on
April 13`h at 10 a.m., which is earlier than previous years. We will have a
person coming to talk with the students about Arbor Day and trees who speaks
in many states in America.
2. New Tree at Centennial Park - We will plant a new Jefferson Elm tree (Ulmus
Americana Jefferson) at Centennial Park, which will grow very large when fully
mature.
3. Pine Avenue Construction Project and Trees This project started in the last
few weeks and is going to be a big change in downtown after completion. Most
of the trees were removed along Pine Avenue, due to poor condition, and could
not be saved. However, there is one big tree we are working with ACHD and
the contractor on to save or have minimal damage during a sewer line
replacement, which will be a chestnut tree. It has a 40 inch DBH and is
approximately 70 feet tall with roughly a 60 -foot canopy cover. We will plant
55 new trees in the planting strips between Main Street and Locust Grove. The
area will look really nice when it is all finished.
4. Tree City USA for 2017 - We will be recognized as a Tree City again this year
and will also receive the Growth Award.
Parks i} Recreation Department Staff Reports - February 21, 2018 Page 3 of 8
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Recreation Division
Recreation Manager's Report:
COLIN MOSS
1. New Software - We opened park reservations on February 1 st and have had
great usage of the online system thus far with a total of 17 online reservations
made on the first day and 28 in the first 6 days. So, online reservations are
going great. There is still a lot of time being put in on the back end to
understand the intricacies of the system so that invoicing and payments,
reporting, and other aspects of the software are functioning efficiently for us.
2. Park Concessions - Bid packets are out for all the park concessions
opportunities that are available. We have one-year opportunities at Tully, Bear
Creek, and new this year at Storey Park. We'll also accept proposals for a new
three-year contract to operate the concessions stand at Kleiner Park.
3. Meridian Farmers Market - Proposals to be the Farmers Market Coordinator in
2018 were due February 6th, and a meeting was held with the Mayor's Office on
February 13th to discuss and finalize the details of the market's dates, time,
and location. This report is being written prior to that meeting, so I will
present updated information during the staff reports at the Commission
meeting.
4. Field Scheduling - The process of getting all field applications inputted into
our system has taken longer than usual with the new software, but everything
is inputted. First-come first-served reservations are now available for fields;
they can also be made online.
5. Event Scheduling - We continue to receive a lot of requests from outside
organizations to host events at our parks. Roger Norberg and I have been
working to update our internal event tracking process so it's easier for both of
us, as well as the maintenance staff, to see and track event information.
Homecourt FaciLity Mana er's Report:
GARRETT WHITE
1. Scheduling - I have been updating all current schedules on a weekly basis.
Hoop Dreams and a few other organizations have made some additions to their
March -through -May schedules. Most of the changes have been made, but there
are still more to go.
Parks Bt Recreation Department Staff Reports - February 21, 2018 Page 4 of 8
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
2. Winter Programming - I have started a Sunday Adult Pickleball League, and we
have nine (9) Mixed Doubles teams registered. All games are played Sunday
afternoons at the Homecourt and will run through mid-April.
Projects:
• LED Lighting - We have started to replace the outside wall packs to LEDs.
• Fiber Connection - IT hopes to have this project completed in the spring of
2018.
Basketball Court Refinish - The RFQ was completed, and we had the pre-bid
meeting on February 5t4. Bids will be due within the next few weeks.
• Floor Repairs, Due to Moisture We are still working with ICRMP to
determine the next steps.
4. Bay 5 Renovations - We are still working with Insight Architects and
Kreizenbeck to develop more solid costs for budget purposes. Kreizenbeck has
given the budget numbers back, and we have met internally. We are now
getting cost proposals and estimated budget numbers for one more concept for
Bay 5.
5. Budget - I have been reviewing the Homecourt budget on a weekly basis.
6. Accounts Receivable - Invoicing has been easier now that we understand the
new Rec 1 system. Jeanette Sanchez has also been a big help in following up
with those who have not paid.
7. HVAC Controls - I have been through both trainings and can now run the HVAC
controls at Homecourt. We had one small issue just before the Bryon Dunn
Basketball Tournament held December 29th and 30th, and a few repairs were
done just before the start of the tournament.
8. Homecourt Roof Condensation Issues - Last year we had seven (7) or eight (8)
random drips from the ceiling on the west side (higher side) of Homecourt. We
were able to install zoo fans (8 of the 16 needed) on the west side. We have
only had one (1) drip since. We are watching or looking for these leaks on a
daily basis to make sure the courts are safe to play on.
Parks 8 Recreation Department Staff Reports - February 21, 2018 page 5 of 8
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Recreation Coordinators' Report:
.LAKE GARRO, RENEE WHITE, Et TYLER ROBERDS
1. Summer Day Camp Coordinator - Jake is working to fill our Summer Day Camp
Coordinator position. The interview process has been slow, due to the number
of applications received. Interest in the positon has picked up, as we have
recently received more applications.
2. 2018 Spring Break Camp - The 2018 Spring Break Day Camp will take place
March 26 - March 30 at the Meridian Community Center. This camp is offered
to children ages 6 - 11. Activities for Spring Break include: Arts Et Craft
projects, Lego instruction (not confirmed at this time), and field trips to
Kleiner Park, Settlers Park, and Jump Time. The Meridian Library Bookmobile
will make an appearance on Thursday, March 29 from 9:30-11:00 a.m. Children
will also take field trips to UnBound and Meridian Bowl.
3. 2018 Summer Camps - Jake is finalizing the details for our Camp Mer -IDA -Moo
Summer Day Camp, Outdoor Adventure Camp, and Let's Play Sports Camp.
This summer we are excited about the opportunity to offer our Camp Mer -IDA -
Moo at a third site. With day camp numbers increasing, we feel a third site is
needed in North Meridian. Our goal is to offer Camp Mer -IDA -Mao at Discovery
Elementary, pending approval from the West Ada School District. All summer
camps will kick-off June 11.
4. 2018 McCall Winter Carnival On Friday, January 26, we ventured north to
McCall to take in the beautiful scenery and the ice sculptures. This year we
took 38 active seniors. This number is up from 13 last year.
5. 2018 Winter Spring Classes - Jake is overseeing enrollment numbers of classes
that are being taught through our Activity Guide. Our enrollment numbers are
increasing. Jake attributes this to our excellent customer service provided by
Ali Aldape and Jeanette Sanchez at the front desk, excellent teachers, and the
implementation of our new registration software program.
6. 2018 Summer Activity Guide - A call for activity proposals were sent out to
instructors on Friday, February 2. Our Summer Activity Guide will be released
on Friday, April 13. Summer classes begin June 4.
7. CableONE Movie Night in Meridian - The 2018 season includes 14 movie dates
one more than last year. The season kicks off with the Meridian Library
District's summer reading program on Friday, June 1 and continues weekly
through Friday, August 31. With input from staff, the movie selection is
complete. We continued to use just one licensing house to keep our multi -
movie discount. The downside is there are a few movies we won't get to show.
The majority of sponsors are returning for another year, including our season
Parks Ek Recreation Department Staff Reports - February 21, 2018 Page 6 of 8
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
sponsors Mountain America Credit Union and Saint Alphonsus. Two single -night
sponsorships are still open, and recruiting will continue until those spots are
filled. With movie selections completed, Renee's focus is shifting to updating
the website, creating ads for the spring Activity Guide, and chasing contracts
for final signatures.
8. Unplug Et Be Outside - We've shifted the dates of Unplug ft Be Outside by
three weeks in the hopes of actually being outside! If you recall, the weather
was wet and windy last year, which caused us to shift classes indoors or cancel
them. Renee is also retooling the format a little bit. We will host a kick-off
event on Saturday, May 5 in Kleiner Park and then a "teen day" the following
Saturday, May 12, to partner with an event that the Mayor's Youth Advisory
Council is creating. Recruitment of class providers has just begun.
9. Mayor's Youth Advisory Council (MVAC) - The Teen Activities Council (TAC)
continues to be busy. We are planning an UnValentine's Day Social and Ignite
Youth. Ignite Youth continues to struggle to secure youth speakers. Renee is
getting feedback that the youth are busy this time of year, and a date change
next year may be helpful. This year's event will be hosted in the church housed
in the Meridian Homecourt at 936 Taylor. The event is on Monday, Feb. 26 at 7
p.m.
10. Hillsdale Park Grand Opening Celebration - Lovingly dubbed the "Marti
Party," the Hillsdale Park Grand Opening will be special. Renee is sure Steve
Siddoway has already shared, the ribbon cutting/media/partnership hoopla will
be conducted in the morning on Friday, May 25, and the evening will feature a
celebration. Marti Hill has hired the "Southwest Surfers" to perform and The
Hill partners The YMCA, Saint Luke's, and the Meridian Library District will be
augmented with food trucks. The focus is on attracting the local neighborhood
to help break in the new South Meridian Park. The band is a great choice, and
Renee hopes you will join us if you are in town during this holiday weekend.
11. Other dates to save:
Saturday, June 9 - Gene Kleiner Day
Wednesday, July 4 - Independence Day
Thursday, October 25 - Trunk or Treat
Friday, November 30 - Winter Lights Parade
12. Spring League Sports - All spring league sports are open for registration. Tyler
has sent out marketing, and registrations are starting to come in. All sports
Parks 8 Recreation Department Staff Reports - February 21, 2018 Page 7 of 8
Persons desiring accommodation for disabilities related to documents andlor hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
seem to be on pace or above average for registrations. As long as weather
holds, the spring sports will start on time, and we will have plenty of facilities.
13. Summer Fun Kickoff - This tournament is going to have some competition this
year. There is a tournament in North Idaho that will putt some teams; so we
will see if we get our normal numbers. We will sell t -shirts this year as well, so
hopefully revenues go up. Tyler did raise the price of the tournament this
season based on costs from last season.
14. Winter Sports - Winter sports are running much smoother this year because
the weather has been cooperating. We are almost half way through the
season, which means it's almost time to start building playoff schedules.
15. General Tasks -
• Tyler has begun the process of hiring softball scorekeepers. He will need
about 11 scorekeepers this season.
• Tyler is currently researching tournament scheduling software which would
cut down a large amount of work time if he found the appropriate system.
• He continues to update rules and questions for the Manager's Module.
• He is grading proposals we received for the officials RFP we sent out. We
should have five-year contracts set up with all of our associations within a
month.
Parks & Recreation Department Staff Reports - February 21, 2018 page 8 of 8
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.