Loading...
2018 01-25 Meeting PacketMeridian Historic Preservation Commission Meeting – January 25, 2017 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. Mayor’s Conference Thursday, January 25, 2017 at 4:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll-call Attendance: Blaine Johnston, President Jacy Jones Dawn Cronk Ella Kramer Josh Evarts, Vice President Edward Landis Councilman Anne Little Roberts, Ex-Officio 2. Adoption of the Agenda 3. Approval of the November 9, 2017 Meeting Minutes 4. Approval of the Monthly Financial Statement 5. Historical Society and History Center Update by Lila Hill 6. New Business a. President and Vice President Elections b. National Alliance of Preservation Commissions Membership c. Year in Review Discussion 7. Old Business a. 2017 Annual Report for City Council – February 27 at 6:00 p.m. b. Contract for Photography Services for Historic Buildings c. Walking Tour Coins d. Oral History Efforts e. Student Competition HISTORIC PRESERVATION COMMISSION MEETING Meridian Historic Preservation Commission Meeting – January 25, 2017 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. f. Current Applications g. Meeting with Basque Museum h. Meridian History Course i. National Preservation Month: “Telling the Stories of Idaho” j. City Comprehensive Plan Review - Action Items k. Logo/ Branding Development l. National Registry 8. Reports a. Children’s Museum Update 9. Next Meeting: February 22, 2017 at 4:30 p.m. 10. Adjourn Meridian Historic Preservation Commission Meeting Minutes– January 25, 2018 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. Mayor’s Conference Thursday, January 25, 2018 at 4:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll-call Attendance: x Blaine Johnston, President x Jacy Jones x Dawn Cronk x Ella Kramer x Josh Evarts, Vice President x Edward Landis o Councilwoman Anne Little Roberts, Ex-Officio Others in attendance: Ted Baird, Hillary Bodnar, Lila Hill, and Robbie Robinson. 2. Adoption of the Agenda Year on agenda was written as 2017 instead of 2018 and “Councilman” was written instead of “Councilwoman” Motion by J. Jones; second by D. Cronk to adopt the agenda with the suggested edits – all ayes – motion carried. 3. Approval of the November 9, 2017 Meeting Minutes Motion by J. Jones; second by J. Evarts to approve the November 9, 2017 minutes – all ayes – motion carried. 4. Approval of the Monthly Financial Statement Motion by J. Evarts; second by E. Landis to approve the monthly financial statement – all ayes – motion carried. 5. Historical Society and History Center Update by Lila Hill Written report included in the meeting packet. 6. New Business a. President and Vice President Elections Motion by J. Evarts for B. Johnston to continue serving as HPC President; second by E. Landis – all ayes – motion carried. Motion by D. Cronk for J. Evarts to continue serving as HPC Vice President; second by E. Landis – all ayes – motion carried. b. National Alliance of Preservation Commissions Membership HISTORIC PRESERVATION COMMISSION MEETING UPDATED MINUTES Meridian Historic Preservation Commission Meeting Minutes– January 25, 2018 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. Motion by J. Evarts; second by D. Cronk to approve $150 for National Alliance of Preservation Commissions membership – all ayes – motion carried. c. Year in Review Discussion J. Jones would like to see the HPC engage with nominations for the national registry in 2018, but she thought made great progress moving forward with the app, coin, and student competition. J. Evarts would like to get the downtown businesses more engaged in the app. He said that he and our newest Councilmember, T. Bernt, will meet with MDBA and share the coin incentive program. 7. Old Business a. 2017 Annual Report for City Council – February 27 at 6:00 p.m. B. Johnston and J. Evarts will be there. B. Johnston and HB will work on the presentation. b. Contract for Photography Services for Historic Buildings J. Jones, asked what the requirements are for section 106 surveys so we can start with that and then pare it down as we need . J. Jones will do some research and send B. Johnston a link to that site to review also. The focus for photos will be on development related applications. J. Evarts recommended hourly payment, and image minimum, not to exceed ‘x’ number of hours as the basis for getting quotes and setting up an agreement. c. Walking Tour Coins B. Johnston and J. Evarts offered to help create a video with Kaycee in March to launch in April. Video will be shared with Meridian Downtown Business Association (MDBA). J. Evarts recommended NTE $30 to promote that video on social media, and then follow up again as needed. H. Bodnar will get that formal motion for expense in March. H. Bodnar can follow up with Torrie Cope, Meridian Press, in March as well to see if we can get a mention from them. d. Oral History Efforts D. Cronk shared about the oral history experience with Ruth Wilkins. Meridian Library Staff, D. Cronk and Than Reed, led this effort. Meridian Library wants to be involved with others as we move forward. The recording wasn’t shared with commission at the meeting, but H. Bodnar follow up with Legal/B. Nary on how to store/save this. e. Student Competition Meridian Historic Preservation Commission Meeting Minutes– January 25, 2018 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. Motion by J. Evarts; second by E. Kramer to approve Not-to-Exceed $1100 for the student competition awards – all ayes – motion carried. f. Current Applications No report g. Meeting with Basque Museum B. Johnston reported that the people he was going to meet with are out of town, he will meet with J. Jones and center folks in the future. h. Meridian History Course D. Cronk is our HPC lead. B. Johnston asked if out-of-district teachers could take the course. H. Bodnar will bring a NTE for teachers back to commission in February/March and she is working with the parks department to include this in the activity guide. J Jones added that the Idaho Speakers Bureau may include someone else we can reach out to as well and speakers are something like $90. i. National Preservation Month: “Telling the Stories of Idaho” D. Cronk suggested that we send out letters for Meridian Historic Residents tour. B. Johnston asked that commissioners think of properties that they would like to invite other than those on the walking tour. H. Bodnar can make some social media posts too. j. City Comprehensive Plan Review - Action Items J. Jones wants to see energy put into specific area surveys k. Logo/ Branding Development J. Evarts will revisit and bring something back in February. l. National Registry 8. Reports a. Children’s Museum Update J. Jones presented a quick update on the Children’s Museum. They are working through the nuts and bolts business type stuff and the next meeting is February 12th at 4:30 p.m. at Potter’s Tea House. 9. Next Meeting: February 22, 2018 at 4:30 p.m. 10. Adjourn Motion by J. Evarts; second by E. Landis to adjourn – all ayes –motion carried. Meeting ended at 5:52 PM (AUDIO BLAINE JOHN ATTEST: C. JAY C THESE PROCEEDINGS) IZ? 1 T DATE APPROVED G,o o� 0 Meridian Historic Preservation Commission Meeting Minutes— January 25, 2018 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. CITY of MERIDIAN FY2018 (10/1/2017 thru 9/30/2018) Budget for Historic Preservation & Historical Society As of: 12/31/2017 Acct#AGENCY / VENDOR Effective Date DESCRIPTION FY2018 BUDGET EXPENDITUR ES Available Budget BUDGET 10/1/2017 Budget for misc 300.00 Historical Society budget for misc expenses 300.00 - 300.00 BUDGET 10/1/2017 Budget for Consulting 5,000.00 BUDGET 10/1/2017 Budget for Training 2,500.00 BUDGET 10/1/2017 Budget for Supplies 400.04 BUDGET 10/1/2017 Budget for Memberships 325.00 BUDGET 10/1/2017 Budget for Printing/Promotional 1,500.00 BUDGET 10/1/2017 Budget for Continuing Education Program 1,000.00 BUDGET 10/1/2017 Budget for Historical District Branding 5,000.00 53801 OFFICE DEPOT, INC. 10/26/2017 Post Cards for HPC - Qty 2 Boxes 16.88 53801 CITY OF MERIDIAN PETTY CASH 11/30/2017 Reimburse Petty Cash November 2017 - Water, Soda, Cookies for HPC Programs: ADA Co Treasure Award & Tax Credits, H. Bodnar, 11/8/17 16.02 Historic Preservation 15,725.04 32.90 15,692.14 TOTALS 16,025.04 32.90 15,992.14 1/9/2018 1 of 1 Historic Preservation reports (2) HPC —Jan. 2018 Not much to report — vacation days since the last meeting. We have had some researchers in with questions. As a result of this we now have a file with the documentation on the Hungry Onion from Alliance Title — I asked the searcher if he wouldn't like to join our group — but, he's already on the Food Bank board. This information is in the Cafe folder. We continue to work for a format that will work for the property owners in the Original Townsite area of Meridian — something that the Downtown group can use. We will be conducting "get acquainted" tours with the city council members in February. The tours will include a brief history of the Historical Society and an explanation of how we have & continue to provide assistance to the city & community for the space we occupy. We are hoping to get a very basic genealogy corner set up in the near future — only basic stuff — but first we'll have to do some shuffling in the back office to find a corner. 1 HPC report – Dec. 2017 We do not plan to be open during the holidays. Robbie will leave on Saturday for another cruise to warmer climate. Our phone message gives a phone number to reach us – We made enough at the bazaar to cover the cost of 5 new copies of “Before the Times.” We only have 1 copy left at present. We sold all the local LDS history books but one copy to a descendant whose family was in the book. Christmas gifts? We provided the American Legion information for their celebration next July of th e centennial for the local post. They will be hosting the state American Legion convention at that time. Our extraction files carried information that apparently was not known by the person searching. The Legion paid one year’s dues and gave a generous donation. We also had a nice donation from descendants of an early business owner that we were able to assist with information. We issued an invitation to the City Council members to tour our facilities, to see what we have and hopefully explain our volunteer efforts. This will occur after the first of the year. C.J., city clerk, says he’s going to attend as well. They appeared to be pleased to be invited. Old Town property owners will soon begin to be able to have their property’s ownership chain by block & lot descriptions. Eventually, we hope to have early subdivisions available in the same format. Tentative plans are being made to have a genealogy group probably about once a month on Friday morning. We have several basic books with accepted early documentation beginning to gather on our donation shelves. Other books will be coming to the office after the first of the year. Some re-arrangement in the office will be needed. We’ll be beginning with historical society members & see how it is goes. Additional shelf space will probably be needed for this – We have a lot of information in our files about early families in the Meridian area. We do not intend to ever have a “genealogy” library, but have basic source material closer than the state archives in East Boise. MERIDIAN HISTORIC PRESERVATION COMMISSION 2017 ANNUAL REPORT Historic Preservation Commissioners  Blaine Johnston, President  Jacy Jones  Dawn Cronk  Josh Evarts, Vice President  Ella Kramer  Edward Landis Commission ► Our HPC was very fortunate to have retained all of our commissioners in 2017, our members are a vibrant and diverse group and bring a lot of passion to this commission. Our commissioners took advantage of multiple learning opportunities to continue our development as a group including sending multiple commissioners to the Idaho Heritage Conference and commissioners serving as volunteers for Preservation Idaho events. We’ve established a good relationship with Pete L’Orange and Jamee Fiore with the State Historic Preservation Office and we’ve had them come meet with HPC (or committees) a number of times throughout the year. On top of this, we passed our Certified Local Government evaluation from the State Historic Preservation Office; so, we are in good standing for another four years. Commission decided to change their meeting date/time to the fourth Thursday of the month at 4:30 PM Engaging Local Students ► This year, Ella Kramer, our youth commissioner, brought a new concept to our group: an essay competition for local high schools. We piloted implementation of this program at Meridian High School, the oldest high school in Meridian. Commissioners conducted a lunch and learn in Mrs. Hogan’s class and asked students to compete in a research and essay competition. While we didn’t have much turn out for the competition, we will continue to finesse this program to get local students more involved with historic preservation. Awards ► HPC nominated ‘The Vault’ for an Orchid Award, which was awarded to Josh and Lori Evarts for contribution to Historic Preservation in April by Preservation Idaho. The Meridian Historical Society nominated Tere and Howard Foley’s building at 815 N Main Street (Mountain States Telephone Co. building) for a County Treasure Award. The Ada County Historic Preservation Commission awarded this recognition to Tere and Howard in November. Historic Walking Tour ►We received a grant to support the combination and printing to combine our two walking tour brochures. Now we have one consolidated brochure that covers all of our properties. Any remaining separate brochures have been shared with Pine Street School or local elementary schools. Our Historic Walking Tour app launched this Spring! The MDBA agreed to support a portion of the ongoing cost for the app and they now host an additional map on the app to highlight downtown businesses. - Purchased and printed updated signage for ‘If this property could talk’ campaign - Launched the Historic Walking Tour app through a partnership between the City and the MDBA: - Increased visibility for the commission through print and TV interviews coverage - Developed coin incentive for completed scorecards associated with the app - Historic Preservation Month: Scavenger Hunt and ‘If This Property Could Talk’ encouraged other tours available throughout the City - Cancelled the 2017 Meridian History Course for educators due to not meeting the minimum number of attendees. Want to open this up to the public for 2018, include in activity guide, small charge to verify attendance and help cover some of the cost of either payment for the instructors and/or catered lunch - Working with Historical Society on planning/methods to increase their membership - Dawn and MLD staff has also been working on starting an oral history collection through Story Corps. This will build a collection for Meridian while being something that can be added to by other community members. Interviews that we are a part of can be tagged with ‘Meridian Historic Preservation Commission’ and ‘Meridian Library’ etc. Interviews can also be tagged with ‘Meridian, Idaho’ etc. so that these are easily searchable. - Jamee Fioree and Josh Evarts hosted another public workshop to talk about rehabilitating old buildings Historical Society ► The Meridian Historical Society continues to be an asset for HPC and a number of City Departments. Their records and time have supported staff in the Clerk’s Office, Planning Department, Public Works, and more. Commissioners have been brainstorming with the society members on how to increase their membership to make sure that the History Center is open as often as possible and to teach more people about what the volunteers have curated over the last few decades. - 2018 goals o Determine HPC logo o Add an irrigation component to the walking tour app by working with high school National Honor Society students with help from the Idaho State Historic Preservation Office o Planning for the theme of this year’s preservation month (May) to be “Storytellers” which can bring together a lot of HPC programming goals under one umbrella. o Work with Planning Dept. to coordinate taking photos of structures listed on the historic sites inventory that will be impacted by development o Invigorate Strategic Plan Review and Comparison to Comp Plan HPC continued its partnership with West Ada School District (and Compass Charter) and MDC to support third grade field trips downtown. While HPC doesn’t contribute much man-power or significant funding, we supported supplies for the volunteers who lead the tours at City Hall We have felt a lot of support from both City departments and outside organizations this year. We are grateful to all of those who work with us and share our vision to preserve our history. It is with support from the City, informal community groups and individuals, an d formal organizations that help us reach a broader audience, promote our history, and advocate preserving our legacy as a community. Thank you for your support of the Historic Preservation Commission! HISTORY C O M P E T I T I O N M E R I D I A N H I S T O R I C P R E S E R V A T I O N C O M M I S S I O N PRIZE: Annual Family Pass to the Boise Zoo PROJECT TYPE: Including but not limited to: Multi-Media Digital Media Research Paper/Essay Painting Sculpture Diorama COME PICK UP A HARD COPY AT THE CITY CLERK'S OFFICE IN CITY HALL CAN'T DOWNLOAD THE APPLICATION?  Elementary School (Grades K -5) HPC@MERIDIANCITY.ORG DUE: MARCH 30, 2018 FOR MORE INFORMATION VISIT MERIDIANCITY.ORG/HISTORY/ COMPETITION.HTML OR EMAIL HISTORY C O M P E T I T I O N M E R I D I A N H I S T O R I C P R E S E R V A T I O N C O M M I S S I O N PRIZE: $500 PROJECT TYPE: Including but not limited to: Multi-Media Digital Media Research Paper/Essay Painting Sculpture Diorama COME PICK UP A HARD COPY AT THE CITY CLERK'S OFFICE IN CITY HALL CAN'T DOWNLOAD THE APPLICATION?  High School (Grades 9-12) HPC@MERIDIANCITY.ORG DUE: MARCH 30, 2018 FOR MORE INFORMATION VISIT MERIDIANCITY.ORG/HISTORY/ COMPETITION.HTML OR EMAIL HISTORY C O M P E T I T I O N M E R I D I A N H I S T O R I C P R E S E R V A T I O N C O M M I S S I O N PRIZE: $200 HPC@MERIDIANCITY.ORG DUE: MARCH 30, 2018 FOR MORE INFORMATION VISIT MERIDIANCITY.ORG/HISTORY/ COMPETITION.HTML OR EMAIL PROJECT TYPE: Including but not limited to: Multi-Media Digital Media Research Paper/Essay Painting Sculpture Diorama COME PICK UP A HARD COPY AT THE CITY CLERK'S OFFICE IN CITY HALL CAN'T DOWNLOAD THE APPLICATION?  Middle School (Grades 6-8) Call for Projects: 2018 HISTORIC PRESERVATION STUDENT COMPETITION OVERVIEW: The Historic Preservation Commission (HPC) seeks original projects from local students. The student with the highest overall score in each age-group category will be awarded prizes. The minimum average score to be considered eligible for an award is 85 points. All awards are intended to be used for educational purposes. The awards will be $500 for the high school student, $200 for the middle school student, and an annual family membership to the zoo for the elementary school student. Submitted projects may be retained in our records and may be referenced in other program materials or presentations. Student shall, and hereby does, expressly waive any and all right, title, or interest in t he submitted project. Student understands that this waiver includes waivers of the exclusive rights of reproductions, adaptation, publication, and display. We hope that the students involved gain a better understanding of Meridian and learn something new about its history. ELIGIBILITY: Meridian students are invited to submit an application and original project that addresses Meridian’s legacy. Projects could be formal essays, digital or multimedia projects, oral history, visual artwork, dioramas, or anything in between. Projects could include biographies of well-known residents of Meridian, local architects, an architectural study of a building on the Historic Walking Tour, a StoryCorps interview with a local resident, etc. PROPOSAL REQUIREMENTS: Students interested in the essay competition must provide the following materials and information to HPC via mail or hand delivered in order to be considered for award  Completed, signed Application & Acknowledgements form;  Project must: o Address Meridian’s Legacy o Address why the topic is applicable (or relevant) to people in Meridian today o Include a Works Cited Page in MLA form Details and forms are available online at http://www.meridiancity.org or upon request via email. DEADLINE: To be considered, all materials must be received by HPC by 5:00 p.m. on Friday, March 30, 2018. SELECTION PROCESS: The selection of awards for the 2018 Historic Preservation Essay Competition will be made by HPC. HPC will notify awardees by Friday, April 20, 2018. In evaluating eligible materials, the following factors will be considered: AWARDED PROJECTS: The City of Meridian will send a letter to the awarded students. Students (or their guardians) will be asked to fill out a W-9 form to return to the City before checks may be mailed. QUESTIONS? Hillary Bodnar, Commissions and Committees Specialist Meridian City Hall, 33 E. Broadway Ave. | Clerk’s Office, Suite 104 208-489-0399 | hpc@meridiancity.org PROJECT CRITERIA: City of Meridian Historic Preservation Commission Student Competition Judging Criteria JUDGING CRITERIA EVALUATION COMMENTS Ma x i m u m Ex c e p t i o n a l V er y Go o d Go o d Av e r a g e Mi n i m a l Un a c c e p t a b l e 10 9.5 9 8 7 5 4.5 Historical Quality (60%) Entry is historically accurate Shows analysis and interpretation Places topic in historic context Shows wide research Uses available primary sources Research is balanced Points Per Section ____ / 60 Relation to Theme (20%) Clearly relates topic to theme Demonstrates significance of topic in history and draws conclusions Points Per Section ____ / 20 Clarity of Presentation (20%) Exhibit, written material are original, clear, appropriate, and organized Entry has visual impact Points Per Section ____ / 20 Rules Compliance Yes No Original work/ citations included All materials complete Turned in on time Points Total ____ / 100 2018 HISTORIC PRESERVATION STUDENT COMPETITION APPLICATION FORM Name: First and Last Name Guardian’s Name: First and Last Name Grade Level: Select Your Grade Level School: Click here to enter text. Project Statement: Tell us how your project addresses the topic of Meridian’s Legacy. Use about 50 – 250 words. (Lower grade levels are expected to use fewer words and higher grade levels are expected to use more words.) Project Medium: Describe the medium that you are submitting your project in and why you chose this medium. What tools did you use to create your project? 2018 HISTORIC PRESERVATION STUDENT COMPETITION ACKNOWLEDGMENTS FORM If applicant is under 18, please fill out contact information for guardian that should be contacted. Applicant: First and Last Name Guardian: (if applicable) First and Last Name E-mail: Click here to enter text. Mailing Address: Street number and name, City, State, Zip Code Phone: Click here to enter the best number to reach you. Is this a cell phone? ☐Yes ☐No Parental Release By allowing your/your child’s participation in the project, you consent to the City’s use of images of you/your child and your/his/her work, as well as your/your child’s name, grade, and school, for purposes of marketing or public information. Application Materials Checklist ☐ Completed Application ☐ Completed, signed Acknowledgements Form ☐ Completed Project Declaratory Statement I certify that to the best of my knowledge, the information contained in this statement is correct and complete. I understand that I will be disqualified from consideration of the 2018 Historic Preservation Student Competition if I do not submit the required materials. Signature: _______________________________ ___ Date: Click here to enter a date. Print name: First and Last Name *If Applicant is Under 18 Guardian Signature: __________________________________ Date: Click here to enter a date. Guardian Print Name: First and Last Name To submit a project for consideration, please submit this Application and Acknowledgements form, completed and signed, and your project prior to the deadline either by in-person delivery to 33 E. Broadway Avenue, Suite 104, Meridian ID 83642 or by email at hpc@meridiancity.org Thank you for your interest! Works Cited Add citations here. More information on MLA citations can be found through Owl Purdue. March 1, 2017 [Property Owner Name] [Address] [Address] Meridian, ID 83642 Dear [property owner name]: The Meridian Historic Preservation Commission (HPC) was created to preserve the character and fabric of historically-significant areas and structures within the City of Meridian to honor and preserve its rich heritage for future generations. Meridian is a community founded up on the grit and hard work of its early inhabitants. Our group feels strongly about providing opportunities to the community to engage with Meridian’s history in new ways and we need your help. In support of National Historic Preservation Month 2017 the Meridian HPC would like to host a public event on [Date and Time] allowing citizens the opportunity to tour some of Meridian’s historic structures. As you may be aware your property located at [address] is one of Meridian’s historic gems and has been included in the Meridian Historic Walking Tour brochure and materials. Our Commission respectfully requests your consideration in allowing your home to be featured during our event. We would provide a guide to be on site at your property for the length of the event to guide visitors through the public areas of your home, answer questions, provide the history of the property, and tell stories about the early residents. This event will coincide with events taking place all over the country during the month of May and would be the first event of its kind in Meridian. Please respond to this letter by April 1, 2017 if you are interested in participating and would like additional information. We will begin to prepare marking materials and that time and would like to advertise a comprehensive list. You may contact the City of Meridian Committee and Commission Specialist Hillary Bodnar at hbodnar@meridiancity.org if you have additional questions. We look forward to the opportunity to work with you and appreciate your willingness to open your home to a new generation of historians. Thank you. Warm regards, Blaine Johnston, President Historic Preservation Commission City of Meridian 33 E. Broadway Ave. Meridian, ID 83642 City Comprehensive Plan – Historic Preservation Action Item Year Establish and regularly conduct, specific area surveys Add Planners, PW, Parks, etc. to monthly agenda email distribution list Have HPC hold joint meetings or intros with other commissions Update GIS data Annually Add laterals to GIS mapping Add signage to historic resources including something at laterals Establish a contract for photography services to document structures that will be torn down or redeveloped