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2018-01-02 C I T Y C OU N C I L R EGU LA R M EET I N G M I N U TES C ity C ouncil Chambers 33 E ast B roadway Avenue M eridian, Idaho Tuesday, J anuary 2, 2018 at 6:00 P M Item 1:Roll-Call Attendance __O___ A nne L ittle Roberts __X___ J oe Borton __X___ Ty Palmer __X___ Keith B ird __X___ Genesis Milam __X___ L uke Cavener __X___ Mayor Tammy de Weerd Item 2:P ledge of Allegiance Item 3:Community Invocation by M ichael P earson with 7th Day Adventist Church Item 4:Adoption of Agenda Adopted Item 5:F uture M eeting Topics - P ublic F orum (Up to 30 M inutes M aximum) Item 6:Consent Agenda Approved A.M inutes from December 12, 2017 City Council Workshop M eeting Approved B.M inutes from December 19, 2017 City Council Regular M eeting Approved C.L arkwood S ubdivision L ot 12 P edestrian P athway E asement Approved D.D og L icense Designee Agreement between P et Care Clinic and C ity of M eridian Approved E .F inal P lat for Fall Creek M eadows (H-2017-0160) by T homas C oleman, Toll ID I, L L C located South of W. Overland Road on Meridian City Council Meeting Agenda January 2, 2018 – Page 1 of 559 the East S ide of S . L inder Road Approved F.F inal Order for Kentucky Ridge Estates S outh (H-2017-0158) by T & M Holdings located east of S . Linder Road and south of W. Victory Road Approved G .F indings of F act, C onclusions of L aw Revised for M adden Subdivision P F P (H-2017-0121) Approved H.M odified D evelopment Agreement for Swindell S ubdivision (H- 2017-0145) with Volante Investments, L L L P Approved I.D evelopment Agreement for Pine 43 (H-2017-0058) with D M B D evelopment, L L C Approved J .M eridian M ural Agreements 1. Master Agreement f or P rofessional S ervices with S ector Seventeen L L C : Mural D esign, I nstallation, and Maintenance; 2. Task Order f or Mural D esign: 611 N. Main S treet f or an amount not to exceed $3,000 Approved K.In Accordance with the Previously Approved Interagency Agreement, Approve the Not-to-E xceed Amount of $1,931,238.31 to P ay Ada County Highway D istrict (AC HD ) for City Water and Sewer Improvements C onstructed on Pine Avenue Roadway Reconstruction P roject Between M eridian Road and L ocust Grove. AC HD Pr oject 815025 and C ity of M eridian P roject 10577 Approved L .Approval of P O # 18-0179 for S erver Licensing Replacement to D ell M arketing, L .P. for the Not-to-Exceed amount of $50,709.70. Approved M .Authorization for the Purchasing M anager to sign P O# 18-0194 for the Not-to-E xceed amount of $77,562.00 to AX O N Enterprise, Inc. for Evidence.com for annual license & storage costs per the current agreement approved by C ouncil 11/18/2014. Approved N.Authorization for the Purchasing M anager to sign P O# 18-0193 for the Not-to-E xceed amount of $90,661.11 to Columbia E lectric Supply for WRRF Chemical F eed/Blower Building P L C’s for the C apacity E xpansion P roject. T his is a Sole S ource purchase approved by Council on 9/9/14. Approved O .Award of RF P and Agreement to M ercer Health Benefits, L L C for the “B E NE F IT S B RO K E RAG E AND C O NS ULT ING S E RV I C E S” project for a Not-To-E xceed amount of $60,000.00. Approved P.AP Invoices for P ayment 12/27/17 - $2,221,161.39 Meridian City Council Meeting Agenda January 2, 2018 – Page 2 of 559 Approved Q .AP Invoices for P ayment 1/3/18 - $413,491.25 Item 7:Items M oved F rom T he C onsent Agenda Item 8:Department Reports A.M ayor's Youth Advisory Council Update Approved B.M ayor's Office: Commissions Appointments 1. R esolution No. 18-2054: A ppointing L isa Holland To T he Planning A nd Z oning C ommission; Appointing David Mckinney To T he Transportation C ommission; And P roviding A n Effective Date 2. R esolution No. 18-2055: A Resolution Of T he Mayor And T he C ity C ouncil Of T he C ity Of Meridian, A ppointing J osh C ummings To The I mpact F ee Advisory Committee; A nd P roviding A n Effective Date. C.Police Department: S taffing Study Update Item 9:O rdinances A.Ordinance No. 18-1760: An Ordinance To Amend T he M unicipal C ode Of T he City O f M eridian, C ounty Of Ada, S tate Of Idaho, Amending T itle 10, C hapter 7, S ection 12(E )(2), M eridian C ity C ode, K nown As T he M eridian Impact F ee O rdinance F ee Schedule; To P rovide F or An Amendment To T he Police, F ire, And P arks And Recreation Impact F ee Schedules; And Providing An E ffective Date. T his is a first reading only of this proposed ordinance. A public hearing will be held for this item on J anuary 16, 2018. Approved B.Ordinance No. 18-1761: An Ordinance (H-2017-0058 P ine 43) For Annexation And Rezone Of Parcels Of Land S ituated In T he Northwest Quarter Of S ection 8, Township 3 North, Range 1 East, B oise M eridian, Ada County, Idaho, As Described In Attachment “A” And Annexing Certain L ands And Territory, S ituated In Ada C ounty, Idaho, And Adjacent And Contiguous To T he Corporate L imits Of T he City Of M eridian As Requested By T he C ity Of M eridian; Establishing And D etermining T he L and Use Zoning C lassification Of S aid L ands F rom Rut To R-15 (M edium High D ensity Residential District)(.07 Acres); F rom C -G (General Retail And S ervice Commercial) To R-15 (M edium High D ensity Residential District)(31.23 Acres); And F rom C -G (General Retail And S ervice Commercial) To R-40 (High D ensity Residential D istrict)(27.48 Acres) In T he M eridian City C ode; Providing T hat C opies Of T his Ordinance S hall Be F iled With T he Ada County Assessor, T he Ada C ounty Recorder, And T he Idaho State Tax Meridian City Council Meeting Agenda January 2, 2018 – Page 3 of 559 C ommission, As Required By L aw; And P roviding F or A Summary Of T he O rdinance; And P roviding F or A Waiver Of T he Reading Rules; And P roviding An Effective Date. Item 10:Community Items/P resentations A.Swearing In of C ouncilmembers 1. Seat 2 - J oe B orton 2. Seat 4 - Treg B ernt 3. Seat 6 - L uke C avener B.Election of City Council Officers J oe B orton - President L uke C avener - Vice P resident Item 11:F uture M eeting Topics Meridian City Council Meeting Agenda January 2, 2018 – Page 4 of 559 Meridian City Council January 2, 2017. A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, January 2, 2017, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Keith Bird, Joe Borton, Genesis Milam, Ty Palmer, and Luke Cavener. Member Absent: Anne Little Roberts. Others Present: Bill Nary, C.Jay Coles, Caleb Hood, Clint Dolsby, Jeff Lavey, Mark Stall, Mark Niemeyer, and Dean Willis. Item 1: Roll-call Attendance: Roll call. ___ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Keith Bird __X___Genesis Milam __X__ Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: This is going to be a tough meeting, so bear with me. I will try and run this well. For the record it is Tuesday, January 2nd. It's 6:00 o'clock. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge to Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Michael Pearson with 7th Day Adventist Church De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Pastor Michael Pearson with the Seventh Day Adventist Church. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you for joining us. Pearson: Eternal Father, we have stepped into a new year and only you know what lies before us, so we pause this evening to ask that you will to lift our hearts and our thoughts to you, that you will be the one to guide this Council, this city, the state and the United States of America and that you will give us the grace to discover the best in each other in this meeting and each meeting to be held this year, that we may forge a better city. We ask this in the name of the Father, the Son and the Holy Spirit, amen. Meridian City Council Meeting Agenda January 9, 2018 – Page 5 of 475 Meridian City Council January 2, 2018 Page 2 of 23 Item 4: Adoption of Agenda De Weerd: Item No. 4 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: On the agenda I don't see anything that jumps out at us, so I would move that we approved the agenda as published. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda as published. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) De Weerd: Item 5, Mr. Clerk. Coles: There were no sign-ups, Madam Mayor. Item 6: Consent Agenda A. Minutes from December 12, 2017 City Council Workshop Meeting B. Minutes from December 19, 2017 City Council Regular Meeting C. Larkwood Subdivision Lot 12 Pedestrian Pathway Easement D. Dog License Designee Agreement between Pet Care Clinic and City of Meridian E. Final Plat for Fall Creek Meadows (H-2017-0160) by Thomas Coleman, Toll ID I, LLC located South of W. Overland Road on the East Side of S. Linder Road F. Final Order for Kentucky Ridge Estates South (H-2017-0158) by T & M Holdings located east of S. Linder Road and south of W. Victory Road G. Findings of Fact, Conclusions of Law Revised for Madden Subdivision PFP (H-2017-0121) Meridian City Council Meeting Agenda January 9, 2018 – Page 6 of 475 Meridian City Council January 2, 2018 Page 3 of 23 H. Modified Development Agreement for Swindell Subdivision (H- 2017-0145) with Volante Investments, LLLP I. Development Agreement for Pine 43 (H-2017-0058) with DMB Development, LLC J. Meridian Mural Agreements Master Agreement for Professional Services with Sector Seventeen LLC: Mural Design, Installation, and Maintenance; Task Order for Mural Design: 611 N. Main Street for an amount not to exceed $3,000 K. In Accordance with the Previously Approved Interagency Agreement, Approve the Not-to-Exceed Amount of $1,931,238.31 to Pay Ada County Highway District (ACHD) for City Water and Sewer Improvements Constructed on Pine Avenue Roadway Reconstruction Project Between Meridian Road and Locust Grove. ACHD Project 815025 and City of Meridian Project 10577 L. Approval of PO # 18-0179 for Server Licensing Replacement to Dell Marketing, L.P. for the Not-to-Exceed amount of $50,709.70. M. Authorization for the Purchasing Manager to sign PO# 18-0194 for the Not-to-Exceed amount of $77,562.00 to AXON Enterprise, Inc. for Evidence.com for annual license & storage costs per the current agreement approved by Council 11/18/2014. N. Authorization for the Purchasing Manager to sign PO# 18-0193 for the Not-to-Exceed amount of $90,661.11 to Columbia Electric Supply for WRRF Chemical Feed/Blower Building PLC’s for the Capacity Expansion Project. This is a Sole Source purchase approved by Council on 9/9/14. O. Award of RFP and Agreement to Mercer Health Benefits, LLC for the “BENEFITS BROKERAGE AND CONSULTING SERVICES” project for a Not-To-Exceed amount of $60,000.00. P. AP Invoices for Payment 12/27/17 - $2,221,161.39 Q. AP Invoices for Payment 1/3/18 - $413,491.25 De Weerd: Okay. Thank you. Item 6 is our Consent Agenda. Bird: Madam Mayor? Meridian City Council Meeting Agenda January 9, 2018 – Page 7 of 475 Meridian City Council January 2, 2018 Page 4 of 23 De Weerd: Mr. Bird. Bird: I move we approve the Consent Agenda as published and for the Mayor to sign and the clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 7: Items Moved From The Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 8: Department Reports A. Mayor's Youth Advisory Council Update De Weerd: So, I will move under 8-A, which is our update from the Mayor's Youth Advisory Council. Hi, Elyssa. Wade: Good evening. I got to figure out how to work this. Okay. So, first I would like to start off with what we did December 1st, which was the Parade of Lights. We passed out candy, sat beside the Mayor's float. Walked through downtown Meridian. It was great seeing all the smiles. One special thing that happened was at the very end this lady was standing on the corner giving us hot chocolate at the end, which was very rewarding, along with seeing smiles. Thursday, December 6, we decorated the Mayor's Office Christmas tree, which was amazing. We had kids from each subcommittee come in and help. We had snacks at the end. It was -- De Weerd: And I must say that it looks better than it ever has, so -- Wade: Well, thank you. So, our PB Expo, which was Monday, December 11th, we had three subjects put in. We had the kinetic energy tile. The flags were Idaho's ethnicity. And the community street art center. We are -- excuse me. Sorry. So, MYAC is going to take a step back to help develop the Y statement for the projects. We will be focusing on what problems the projects will solve and why it is important for Meridian teens and the community. Rather than having an individual work independently on a project, MYAC Meridian City Council Meeting Agenda January 9, 2018 – Page 8 of 475 Meridian City Council January 2, 2018 Page 5 of 23 will provide additional support to the idea and see it through as a group. Therefore, we are going to have all of MYAC help -- have a project, rather than each individual make their own. Saturday, December 16th, we had the executive Christmas party at the Mayor's house, which was amazing, and we all got to know each other deeper and more as a group and Monday, December 18th, we had our awesome night Christmas party, which turned out excellent. We had our ugly sweater competition. We had the MYAC gift exchange. We played many games. And overall it was just mind blowing. So, through November and December MYAC was collecting socks for our sock drive. The overall total was 222 pairs of socks. Community service had outstanding numbers with 121. Each subcommittee did donate with amazing numbers and it was, honestly, more than I ever thought we could do. Teen Activities with 29 socks and Government Affairs with 72. Are overall numbers were amazing. Lastly, I would like to introduce another person in our executive council, Jared Gonsalez, to talk about his position. De Weerd: Hi, Jared. Thanks for joining us. Gonsalez: Good evening. So, I'm Jared Gonsalez. I'm the communications coordinator. So, what that entails is getting the word out to all MYAC members and sometimes even members of the community to come to the meetings, come to our events, so that includes like running the Facebook page. We have a remind system where we send text messages just before all meetings and events and so I send those out and try to get the word out and try to get everyone involved and that's my position and I would like to thank you for listening to our presentation and, Mr. Bird, I have talked to you a few times and thank you for your service on the City Council and helping -- and all of you helping with the youth. Thank you. Bird: Thank you. De Weerd: Thank you, Jared. Wade: Thank you, Jared. If -- I have no further words. De Weerd: Council, do you have any questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: You young folks just keep up the good work. It's so highly appreciated in this community. You guys are very, very important in this community to us and we appreciate it. Thank you very much for all your time and effort. Wade: Thank you. We really enjoy having the City Council be able to let us be a part in working with the community and giving us the opportunities and chances to get our voices out as young as we are. I never would have thought that we could play such big roles in Meridian City Council Meeting Agenda January 9, 2018 – Page 9 of 475 Meridian City Council January 2, 2018 Page 6 of 23 our city. So, I would like to thank each and every one of you for letting us be a part of that. De Weerd: Thank you, Elyssa. Mr. Cavener. Cavener: Thank you. Thank you, Madam Mayor. Elyssa, Jared, I just was curious, maybe if you would share with each of us your favorite part about youth council and what attracted you to it and what your favorite part of it is right now. Gonsalez: All right. So, I joined as a freshman and I'm a junior right now, so I have always been fascinated with helping the community and making a change and, honestly, what kept me here was -- in MYAC was that it's a lot of fun, you are surrounded by friends and you're getting things done and learning a lot about the city and government, so that's what I like about MYAC. Wade: So, I joined as a sophomore. I am a sophomore currently. And just coming from that, I didn't really think this was possible. I come from a state where we don't have opportunities like this, so me being able to have ideas and let people in my community know what they are and also helping other people that probably did not have any idea that this was a thing, be aware that they can have their voices heard, too. Really communicate with their city. That's why I joined, because I really -- I value that. Cavener: Thank you both for being here tonight. Wade: Thank you. De Weerd: Thank you. Any other questions? Thank you and Happy New Year. Wade: Thank you. Happy New Year. B. Mayor's Office: Commissions Appointments 1. Resolution No. 18-2054: Appointing Lisa Holland To The Planning And Zoning Commission; Appointing David Mckinney To The Transportation Commission; And Providing An Effective Date De Weerd: Okay. Council, Item No. 8-B is Resolution 18-2054. It's appointing Lisa Holland to the Planning and Zoning Commission. Appointing David McKinney to the Transportation Commission. And the assorted or related starting date. So, I would open for any questions. And I see that Mr. McKinney is here in the audience and so I always allow comment after the appointment, so you can't back out before we actually do it. There is madness to my methods. Council, any questions? It's always a -- a nice problem to have when you have a lot of qualified candidates and we have a lot of interested citizens. Okay. If there are no questions, I would entertain a motion. Milam: Madam Mayor? Meridian City Council Meeting Agenda January 9, 2018 – Page 10 of 475 Meridian City Council January 2, 2018 Page 7 of 23 De Weerd: Mrs. Milam. Milam: I move that we approve Resolution No. 18-2054. Bird: Second. De Weerd: I have a motion and a second to approve Resolution 18-2054. If there is no discussion, Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Mr. McKinney, would you like to make any comment? Congratulations. We look forward to having your involvement on our commission. 2. Resolution No. 18-2055: A Resolution Of The Mayor And The City Council Of The City Of Meridian, Appointing Josh Cummings To The Impact Fee Advisory Committee; And Providing An Effective Date. De Weerd: Item 8-B-2 is Resolution 18-2055. Council, I would stand for any questions. And I will note that this is kind of the end of a chapter. Gene Strate has served as the representative for the Realtors Association for a number of years and he felt that his -- his time was up and he was looking forward to -- to moving on and so this is an appointment recommended by Association of Realtors and I would stand for any questions. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Resolution No. 18-2055. Bird: Second. De Weerd: I have a motion and a second to approve Resolution 18-2055. If there is no questions, Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. Meridian City Council Meeting Agenda January 9, 2018 – Page 11 of 475 Meridian City Council January 2, 2018 Page 8 of 23 De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. C. Police Department: Staffing Study Update De Weerd: Item 8-C is under our Police Department and I will ask the chief to -- to come and kick off this discussion. Lavey: Madam Mayor, Council, thank you for the time today. Happy New Year. I know that last time I gave this presentation we had a few glazed looks and so I kind of modified it a little bit, but I'm not sure my Council liaison trusted me, I see that she's absent today. So, you will have to endure it. I promise to keep this pretty simple. De Weerd: She's somewhere warm. Lavey: She is in Arizona, so it's definitely someplace much warmer than us. For the past couple of years we have been talking about a staffing model for the Police Department. Two years ago we did it internally. Last year we had a consultant come in and validate our work, looking for a methodology that we could wrap our minds around and project the staffing levels that we would need for the -- for the city based upon a whole bunch of different factors. The main purpose of that was to maintain our current levels of service or to improve our levels of service, but never to lose what we got. As -- as you know, the city has grown quite rapidly and it's been a struggle trying to keep up for us and we don't want to lose the -- the great service that we provide our citizens. Our community expectations do roll around the quality of life, the feeling of safety and the quick response time they can get from their police department and so that's the whole purpose of coming up with a -- a methodology that we all can understand. Now, under the strategic plan we have an objective that lists us as one to be the safest city in Idaho. The good news is when I reported to you last time we were at 13, bad news is we are at six. So, we still have a ways to go. But that can go either up or down, depending on what we do with the staffing levels. So, today's request is pretty simple. We are seeking approval of the methodology that we adopted and presented to you a number of different times. Our goal is to update the data every December and, then, come back to you at the budget workshops and discuss the outcomes. So, today we are not asking you to approve any positions, not asking you to approve any outcomes, all we are asking you to do is to recognize the methodology. But before I do that I do have -- and Councilman Bird asked me -- I have five slides to go through real quick, so -- just wanted to remind you that the -- the patrol allocation model, which is the PAM model, that we had chosen was the most conservative of the options that we had, other than doing nothing at all. One of the questions that Councilman Cavener asked me about a year ago was -- was there any agencies that were also looking at this. Well, this is an adopted model that's been around since the '70s and Boise police, although they didn't remember it, Boise police was a part of the research project when they first put this model together. So, when I presented it to the Boise chief -- the current Boise chief, he said really and I said take a look at what we have done and they have also adopted this model. Garden City has also expressed Meridian City Council Meeting Agenda January 9, 2018 – Page 12 of 475 Meridian City Council January 2, 2018 Page 9 of 23 interest in this model and other agencies within the state have also asked for our research that we have done. So, it is -- it is being adopted. It is also a model that is taught at the police staff and command that is accredited through the Northwestern University and the reason why I bring that up is that we have three lieutenants that will be attending the police staff and command school, a ten week school that starts in Nampa next week. So, they will also get exposure to this model as well. But the reason why we chose this model is you have up to 20 different inputs that you can incorporate. We have workload requirements that we put in there. We have personal policies. Personal policies are how many vacation days officers are granted based upon city policy. How many training hours are officers away for, so we can actually commute -- compute how long they are on the road, how long they are off the road in training. Performance objectives and roadway characteristics. Now, without getting into too many factors, we had presented a couple different slides with a whole bunch of numbers on them and I have a presentation -- my presentation that I'm giving today, we are going to hand out in just a minute. There is three slides on here that we are not going to go in depth on, but they are merely so you can look at the numbers and compare them back to some of the previous workbooks I have given you. So, you can see where we come up with the numbers. It lists miles of roadway, speeds of those roadways and such. Those are some of the inputs we are talking about. And, then, the output that we get is how many officers and -- traffic patrol officers and traffic officers they estimate that are going to be needed to patrol the city. So, the assumption we made two years ago was that we would have an officer in a neighborhood without being called at least once a week and to do that you will see that number at the bottom, based upon current calls for service, population, miles covered, it takes 82 officers. Now, the good news is that just happens to calculate into how many officers that you approved last year. So, when you look at the appropriate numbers that we currently have in the police department versus how many the model expects, it comes out at 82. So, we are good to go. Some of the discussions we have had over the years is what would it take if we wanted officers in the neighborhoods more often and so the next two slides I'm going to show you has -- has those answers. I'm not saying that's what we are asking for, I'm not saying that's what we are going to do, it's just showing that it's something to consider in the future. If someone says, hey, we want -- we want more officers in our neighbors more often, it does come with a cost. But it's not quite as alarming as you think it might be. I hear those chuckles out there. So, it will take an additional three officers to cover the neighborhoods two times a week and it would take a total of 88 officers for three times a week. So, that's all I'm going to touch on those slides. And, then, I want to remind you that I did say that we had considered three -- three models, the PAM model being the most conservative. You're going to see the three models that we considered previously. The PAM model, the COPS model, and the benchmark city's model. And you're going to see the pros and the cons of all of on there and you're going to see why we chose the PAM model. We believe that it gives us the most specific answer to our needs here in Meridian, because it's based upon calls for service, workloads, size of the city. It is not a guess. It's not a, hey, this agency has this many, we need this many. It is based upon true facts and that is -- I think I jumped ahead one, but that is -- that's the conclusion that I have. So, to wrap up, we are asking that you recognize the methodology that we use. If you want us to use another model we can do that. I did jump ahead on the one side. The one slide does show -- if we do use those Meridian City Council Meeting Agenda January 9, 2018 – Page 13 of 475 Meridian City Council January 2, 2018 Page 10 of 23 other models how many additional officers it would take. The second to the last slide, C.Jay, if you could do that for me. One more. Oh, it's this -- okay. Back -- back one. At the top of the page. It was on there. So, year 2020, based upon the population estimates that we have currently, 88 officers on the PAM model and 115 officers on the COPS model, 120 officers on the benchmark cities. So, I will use any of those models you want me to, but I chose the most conservative on, so -- that is the conclusion of our presentation and I will answer any questions that you have and I didn't get any glazed looks this time, so at least I didn't get too far into the weeds. I know that Councilman Borton had asked for this information before and he didn't show up on me at the last presentation, so -- Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. Chief, is there an interactive calculator where you can punch -- just play with this? Lavey: Yes. Palmer: Where I could play with this? Lavey: No. Palmer: Okay. Lavey: Or I can play with it, if I knew what I was doing, but I have actually people to do it for me. If you have suggestions I can plug those in and bring those back to you. Palmer: Madam Mayor. I like the numbers -- especially the three scenarios that you presented. I think that was the most important factor to me in how that would effect a change. Really I just like calculators, so I had to ask. Lavey: They won't even let me play with it, so -- just to -- just to refresh on arterials, collectors and local roadways, if you look on those three slides it will list how many arterials are out there. Miles. How many collectors are out there and how many local roadways are out there. And that arterials are covered every two hours currently. If you want that to be less or more, we could plug those figures in there. If you want -- and collectors are covered two times a week currently. If you wanted it less or more, we could plug those figures in there. And, then, if you wanted local roadways covered, I have already given you the three options. We can't change populations. We can't change miles of roadways. We can't change speeds of roadways. So, those are the areas that we would not be able to impact. De Weerd: So, on the arterials we cover them every two hours. On the collectors twice a week. Meridian City Council Meeting Agenda January 9, 2018 – Page 14 of 475 Meridian City Council January 2, 2018 Page 11 of 23 Lavey: And on the local roads once a week. De Weerd: Once a week. Lavey: That's based upon what we have presented to Council, what you approved, and what we currently operate under, Madam Mayor, that is correct. De Weerd: And the staffing, then, we are at 81.5. Lavey: I haven't figured out how to do the half yet, so we are at 82. De Weerd: Okay. Council? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: A couple of questions. Chief, what model does the Ada County Sheriff's Department use and do we have any data about what type of patrol they do within Meridian? Lavey: The consultant that we used was an employee at the Ada County Sheriff's Office and actually had prepared this work for them as well. I can tell you that much. As far as -- she doesn't work for the sheriff's office anymore -- Cavener: Right. Levey: -- so I can't answer that second part of it. I could sure find it out. I have a meeting with the Sheriff Bartlett coming up. I could ask. Cavener: Madam Mayor. And just to follow up. Chief, I appreciate this report and the conversation we had a few months ago. I -- I went out and started soliciting some feedback. I am fortunate enough to have a little bit of a subject matter expert with what the city of Boise used to do and appreciate you bringing that and kind of circling back with me on this. I had some hesitations when we talked about this a few months ago, but I feel a lot better about it today and I appreciate you bringing this back to us. Lavey: Thank you. De Weerd: Any other questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Meridian City Council Meeting Agenda January 9, 2018 – Page 15 of 475 Meridian City Council January 2, 2018 Page 12 of 23 Borton: One of the questions that we discussed a while back was on kind of the chicken or the egg issue -- and I think still exists is -- is it most appropriate to adopt -- identifying and adopt those particular levels of service, whether it was, you know, percentage of time in neighborhoods or the initial report showed some of those potential levels of service. And, then, maintain them. Has that -- if that's not been done, is that more appropriate to do first? De Weerd: I think that is why this was brought back by the request of Council to -- to really consider what -- that level of service, if what we are currently doing today with the local roadways at one time per week is -- if Council is comfortable with that. Is that an acceptable level of service. And, then, they can start showing better benchmarks to that and -- Lavey: Yeah. That's -- Madam Mayor, that's the bottom line is are you comfortable with what you currently have and if you are you already know what you have. If you want something more, then, it's going to take more and we can get you what at those numbers are and we just -- you're the one that has to answer to the citizens. I can't answer that question. Borton: Sure. Yeah. That -- Madam Mayor. That was the -- I apologize. The confusion I had was -- you know, was it a request to -- to not only really adopt the model, but also make a statement today to -- to memorialize a level of service as one time per week and each -- you know, et cetera. That would be the now established level of service that we will maintain going forward or -- and I'm looking for that measurable objective benchmark that we know we can, then, determine whether or not we are hitting and I -- I recall that initial report having different types of measurements that we could utilize. Lavey: Council Borton, I -- sorry. I don't think I can answer that. My subject matter experts aren't here. I don't recall the measurables being different. I do know that we are having a meeting -- I believe this Thursday on that topic of measurables, where we are bringing in our strategic analyst into the police department, to our crime analyst, to discuss those measurables, incorporate those into the strategic plan, so we will see where that leads us as well. But that's -- that's behind -- going on behind the scenes. But I don't recall what those -- those measurables are that you're referring to. De Weerd: I think, Mr. Borton, once that level of service is -- is decided from Council, it -- this is something that can come back and what -- what some of those benchmarks or measurements can be based on. At some point, then, you can use that and say, well, we would like to see enhanced service and, then, you would know what financially that would mean as well. Lavey: Madam Mayor, just to top -- on top of that, talking with our -- our people that actually do the -- the model, that's really what we would like to do is every November we come in and do a strategic planning update and we would like to give that to you based upon where we are, get feedback from that, apply that in December to update the model and, then, bring that back into our budget workshop discussions as we work on the budget Meridian City Council Meeting Agenda January 9, 2018 – Page 16 of 475 Meridian City Council January 2, 2018 Page 13 of 23 for the following year. That's really what we would like to do. That's what we plan on doing. But if that's not what you want, then, you can sure tell us that. But that's currently what our plan is, is to give a -- continue to do the strategic update in November, update the figures that we have in December, so we can talk about them and, then, have those figures for the budget workshop discussions every year, then, we will ask for -- De Weerd: And they kind of did bring this into the budget workshop to bring it to this -- this first number that you see with the one time per week. Lavey: I have just never got any feedback for Council to say, yep, this looks good, go -- go for it, do this or we want this or we want this and that's what I'm looking for. Some direction. Borton: As to the model, utilizing the model itself to create and monitor whatever level of service we choose -- is that correct? Lavey: Correct. Borton: A level of service decision isn't made today, it's let's pick this model to create and to monitor it going forward. Lavey: Madam Mayor and Councilman Borton, that -- that's correct. Borton: All right. It looked like perhaps there is an adoption of an actual level of service with this model as part of today's discussion as well, but that doesn't sound like that's the case. Lavey: That is not the case. All we are looking at is adoption of the model. Borton: Okay. Lavey: I'm listening to the feedback I'm hearing from the group and, then, we can go in and plug those numbers into the model. I just threw out those -- those one time, two times, three times in a neighborhood to say -- answer the -- well, what if we did this or what if we did that. But the whole way that we come up with some of the assumptions that we did is we -- command staff sat in a room and said, well, what happens if we change this or change that. It's kind of what Councilman Palmer was talking about. Can I go in and manipulate those numbers. Well, we couldn't, but we had staff that could and so they would change the numbers and, then, we would see how it flows back and forth. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Chief, so these projections are, obviously, usually going to be changed based on the crimes, if crime keeps going up. Population, which you said these are based on the Meridian City Council Meeting Agenda January 9, 2018 – Page 17 of 475 Meridian City Council January 2, 2018 Page 14 of 23 projected growth. Also if some new technology comes about that allows reporting to be faster, that will trickle down. Those are all factors that we are -- Lavey: Madam Mayor, Council Woman Milam, yes, as far as -- there are some factors that can change it, there is some factors that will not change it, unless you -- for example, unless you de-annexed roadways that would never change. The amount of roadways would not change. As far as calls for service, they plug in the calls for service for that -- that previous year. So, if the calls for service went down, then, it would definitely go down. If other things happened -- if you decided to -- we don't want to train officers anymore and we just want them to work on the streets all the time, we cut out those training hours, then, that would have an impact. It would have a double impact. But we won't go into the other impact. So, you can see how the numbers would change. But, yeah, if the city grows really large, then, that number is going to be higher. If the city stays stable or -- or stagnant for some time, then, that figure will never -- never grow until the city starts growing again. And that's the nice thing about it is you can change that anytime that you want. So, you're just -- I'm asking you to agree to the methodology, not to the actual outcomes. We can plug it in and -- and play those what ifs all day long and, then, I can give you what the answer is. Milam: Thank you. De Weerd: So, tonight you're asking for the model and will you, then, come back with what -- what outcomes you will be tracking by using this model? Lavey: Right now we are tracking the outcomes based upon that first slide and if we want -- De Weerd: And that's one time for -- Lavey: And that's one time in the neighborhoods. What's what we are tracking right now. So, all the figures that we ever produced to you and show you, that's what they are based upon. If we -- and, Mayor, you and I can have a further discussion on community expectations and what we might want to recommend over the next month or so. I guess budget time is almost here. De Weerd: Oh, don't say that. Lavey: I know. It just dawned on me that we are in January, we already -- we are already working on the budget. So, just -- I guess this would be a good time right now, too, is -- is to just remind Council that we had discussed previously the potential of looking at community service officers to do a level of -- of lower level service that the -- that we don't necessarily need a police officer for and -- and, then, save the police officers for those -- those high risk things. Probably going to bring that to Council for the budget workshops, instead of asking for a number of -- of additional officers. Of course anything can change, too. Meridian City Council Meeting Agenda January 9, 2018 – Page 18 of 475 Meridian City Council January 2, 2018 Page 15 of 23 De Weerd: Any other questions from Council? Okay. I think there is a -- Bird: A motion. De Weerd: -- a motion needed on this. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Before I make the motion, Council, a little word to the wise. Our police administration does a very, very good job at keeping us informed of what we need and our citizens certainly have no problem writing letters and most of them are very complementary to our police department. So, just use some good common sense on this and make sure that our boys in blue have the tools and the equipment to keep them safe out there and with that I would move that this Council approve the PAM allocation model. Milam: Second. Cavener: Second. De Weerd: I have a motion and a second to approve the PAM model. Any discussion? Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Lavey: Thank you. Bird: Thank you, chief. Item 9: Ordinances A. Ordinance No. 18-1760: An Ordinance To Amend The Municipal Code Of The City Of Meridian, County Of Ada, State Of Idaho, Amending Title 10, Chapter 7, Section 12(E)(2), Meridian City Code, Known As The Meridian Impact Fee Ordinance Fee Schedule; To Provide For An Amendment To The Police, Fire, And Parks And Recreation Impact Fee Schedules; And Providing An Effective Date. De Weerd: Okay. Item 9-A is Ordinance 18-1760. Mr. Clerk, will you, please, read this by title. Meridian City Council Meeting Agenda January 9, 2018 – Page 19 of 475 Meridian City Council January 2, 2018 Page 16 of 23 Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 18-1760: An ordinance to amend the Municipal Code of the City of Meridian, County of Ada, State of Idaho amending Title 10, Chapter 7, Section 12(E)(2), Meridian City Code, known as the Meridian Impact Fee Ordinance Fee Schedule; to provide for an amendment to the Police, Fire, and Parks and Recreation Impact Fee Schedules; and providing an effective date. De Weerd: This is the first reading of this proposed ordinance. A public hearing will be held on the third reading on January 16th. B. Ordinance No. 18-1761: An Ordinance (H-2017-0058 Pine 43) For Annexation And Rezone Of Parcels Of Land Situated In The Northwest Quarter Of Section 8, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, As Described In Attachment “A” And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of Said Lands From Rut To R- 15 (Medium High Density Residential District)(.07 Acres); From C-G (General Retail And Service Commercial) To R-15 (Medium High Density Residential District)(31.23 Acres); And From C-G (General Retail And Service Commercial) To R-40 (High Density Residential District)(27.48 Acres) In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. De Weerd: Item 9-B is Ordinance 18-1761. Mr. Clerk. Coles: Thank you, Madam Mayor. City of Meridian Ordinance No 18-1761, an Ordinance file number H-2017-0058, Pine 43, for annexation and rezone of parcels of land situated in the northwest quarter of Section 8, Township 3 North, Range 1 East, Boise meridian, Ada County, Idaho, as described in Attachment “A” and annexing certain lands and territory, situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning classification of said lands from RUT to R-15 (Medium High Density Residential District)(.07 acres); from C-G (General Retail and Service Commercial) to R-15 (Medium High Density Residential District)(31.23 acres); and from C-G (General Retail and Service Commercial) to R-40 (High Density Residential District)(27.48 acres) in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho Meridian City Council Meeting Agenda January 9, 2018 – Page 20 of 475 Meridian City Council January 2, 2018 Page 17 of 23 State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. De Weerd: You have heard this read by title. Is there anyone who would like to hear it read in its entirety? It gets better. Seeing none. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: It is my honor to make my final motion. I move that we approve ordinance number 18-1761 with suspension of rules. Milam: Second. De Weerd: I have a motion and second to approve Item 9-B. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 10: Community Items/Presentations A. Swearing In of Councilmembers 1. Seat 2 - Joe Borton De Weerd: Item 10-A is the swearing in of our council members. We will go seat by seat and since seat number two doesn't have to have any parting remarks, we will wait until after the swearing in and see if he has any new term remarks. So, we will have the clerk go down. If you will join him at the podium. Yes. And if you brought your own Bible to - - to do this with, that's great. Coles: Are you ready? Okay. Repeat after me. I, Joe Borton, do solemnly swear or affirm, that I will support the Constitution and laws of the United States, the Constitution and laws of the state of Idaho, and the ordinances and polices of the City of Meridian, Idaho. And that I will faithfully perform the duties of the office of City Council of Meridian, Idaho, to the best of my ability during the continuance of my terms, so help me God. (Repeated by Joe Borton.) Coles: Congratulations. Meridian City Council Meeting Agenda January 9, 2018 – Page 21 of 475 Meridian City Council January 2, 2018 Page 18 of 23 De Weerd: Mr. Borton, do you have any remarks you would like to make? Borton: Thank you. I guess I would start with thank you. The opportunity to serve is a - - is a gift of an awesome responsibility I love to do. There is lots of good work to be done. Serving the right way for the right reason is empowering and energizing and I have got a lot of -- of that energy with lots of good things to do for the city. So, I just greatly appreciate the opportunity to continue to serve. I love the city. I love its residents and am excited to get to work. 2. Seat 4 - Treg Bernt De Weerd: Thank you. Item 10-A-2 is Seat 4 and before we ask our new candidate to step up to take the oath, I will give Mr. Bird an opportunity to saw a few remarks. Bird: I told Marge -- I said I don't think I'm going to be emotional, but it's -- it's been a great 20 years. I have got to serve with one tremendous bunch of people. We have got the greatest employees going. It's -- it's a city that two of us here has spent 20 years -- we started 20 years ago running for the City Council and I, luckily, got elected the first time. Tammy had to wait two years, but we -- she might as well have been on with us. We have made our mistakes, but, to be truthful with you, I think we have done one heck of a job to see this little community come from 9,000 people in 1992 over 103 and I know that we are leaving it in good hands. These young kids got their get up and go and they are ready to go do it and I know they will do a great job for us. But I am truly going to miss this young lady next to me. We have sat by each other for 18 years and you guys don't know what she's meant to me all these years. She has always been there to pick me up when I have been down and I thank you very much. De Weerd: This is a tough one. I told you that at the beginning, but Mr. Bird and I had the opportunity to -- to kind of find our way through first a task force and, then, the creation of a parks commission and he moved on to City Council and I moved on to Planning and Zoning and after that move I was really grateful that I didn't hit City Council. But Keith Bird is a gift to this community. He really shows what a servant's heart looks like. I will take kind of a line out of Mr. Cavener's remarks last month is he scared the crap out of me, too, and, you know, what you did find is that he's -- he's a lot of bark sometimes, but it's always with good intent and only with the best in mind for this community and we are better because of his involvement. So, Keith Bird has left a legacy in this community and I think it's going to be one of those that is unmatched. So, it's an honor and to Marge thank you. He spent -- yes. He spent a lot of times a lot of long evenings away from home and to Marge and his family thank you for lending him to us. I know it was kind of painless, because it got him out of the house, but we greatly appreciate the gift that we know you, alongside Keith, gave to Meridian. We are forever in your debt and thank you so much. We look forward to his continued service in other regards. We know he's not going away. He's just going to be wearing a different hat. So, Marge, Rod, Michelle and certainly Keith, thank you so much for everything you have done to this community. Okay. Now, any -- any other comments? We gave those last month. Meridian City Council Meeting Agenda January 9, 2018 – Page 22 of 475 Meridian City Council January 2, 2018 Page 19 of 23 De Weerd: So, now onto the new. It is a new year and a new candidate filling this seat and so at this time I will ask Treg Bernt to come forward, as well as whoever you would like to hold the Bible for you. Coles: Raise your right hand. Are you ready? Please repeat after me. I, Treg Bernt, do solemnly swear or affirm, that I will support the Constitution and laws of the United States, the Constitution and laws of the state of Idaho, and the ordinances and polices of the City of Meridian, Idaho. And that I will faithfully perform the duties of the office of City Council of Meridian, Idaho, to the best of my ability during the continuance of my terms, so help me God. (Repeated by Treg Bernt.) Coles: Congratulations. De Weerd: Councilman Bernt, do you have some remarks? Bernt: Yes. Well, I want to -- first off I want to say thank you. Thanks to Keith and his legacy. This is big shoes to fill that I'm just wondering how many times the Mayor is going to refer to me as Mr. Bird instead of Mr. Bernt. I'm assuming that's going to last a while and for the record I'm completely okay with that. De Weerd: Okay. Bernt: I want to -- I want to thank the citizens of Meridian for electing me to this position. Time to get to work and I'm really grateful for the opportunity. Thank you to -- especially my family who are here who have supported me throughout this process. It's been a learning experience and -- and I am very grateful -- really grateful for the opportunity. So, thank you so much. De Weerd: Thank you. Now -- so, I forgot to ask Mr. Borton to introduce his family. They came up with him. Borton: Certainly. My wife Sharon, former Parks and Rec Commissioner, and my youngest son Michael. De Weerd: Thank you. Borton: Thank you for coming. De Weerd: And so I will ask Mr. Bernt if he would introduce his family, too. Bernt: Thank you. My wife Tiffany. My son Cole and my daughter Bridget. My daughter Annie. And my parents were actually here. Ken and Rae Bernt. And my brother Jared Bernt. Meridian City Council Meeting Agenda January 9, 2018 – Page 23 of 475 Meridian City Council January 2, 2018 Page 20 of 23 De Weerd: Well, we could tell who your brother was. He has that same gait, you know, that you have, so -- Bernt: That's right. De Weerd: So, it was easy to pinpoint. Bernt: Right. De Weerd: Well, Treg, it's wonderful having you on board. You bring a breadth of -- of experience and fresh perspective. This is a new role and if you fill this new role like you have filled every other role, we know that you will do great work and we are excited to have you on here. Bernt: Thank you. My pleasure. Thank you. 3. Seat 6 - Luke Cavener De Weerd: Okay. Seat 6, Luke Cavener. If Luke -- Mr. Cavener, Councilman Cavener, if you will, please, join the clerk at the podium, as well -- along with your family. Coles: Put your left hand on the Bible and raise your right hand and repeat after me. I, Luke Cavener, do solemnly swear or affirm, that I will support the Constitution and laws of the United States, the Constitution and laws of the state of Idaho, and the ordinances and polices of the City of Meridian, Idaho. And that I will faithfully perform the duties of the office of City Council of Meridian, Idaho, to the best of my ability during the continuance of my term, so help me God. (Repeated by Luke Cavener.) Coles: Congratulations. De Weerd: And, Gunner, you are a rock star. It's always the family in the background that you can depend on. Gunner had your back. Cavener: Without a doubt. De Weerd: Mr. Cavener, would you like to introduce your -- your support system and -- Cavener: Sure. De Weerd: -- have any remarks. Meridian City Council Meeting Agenda January 9, 2018 – Page 24 of 475 Meridian City Council January 2, 2018 Page 21 of 23 Cavener: I would love to. In the back is my amazing mother Jo-lynne. My father Alan, who I think stepped out to say hello to somebody. I have my two amazing boys, Gunner, my ten year old. Lincoln, the baby, who has been entertaining everyone tonight. My incredibly, remarkable, caring, supportive and knockout of a wife Adriana with me here. I'm very grateful to have my family here tonight, so -- oh, thank you. Just a couple of quick comments if I may. I know the hour is near, but I, too, wanted to -- to echo Council Member Borton and Bernt's comments in thanking our amazing community for their support. I love campaigning. I love knocking doors and hearing from our citizens, hearing the things that our community loves about Meridian and I even love hearing the things that our community would love to see us improve and we are so blessed as a city to have so many amazing citizens, three of which were appointed to serve here tonight and I'm just so thankful for the amazing people that we have in our community. I would be remiss if I didn't thank my family again. Those of us that are up here know what the family members know, that running for office is never easy and is never successful without a strong support system and so I'm very thankful that I have a great family who supports me as well. Equally, I have learned that this campaign is about your friends and those that you can trust and I am so grateful for this amazing Council that is up here, Council Member, Borton, Council Member Palmer. Mayor Tammy. Treg is an amazing friend. Council Member Bird, a remarkable source of inspiration and wisdom. And Council Member Milam, who teaches me things each week about what we need to do to make our community great. You're an amazing friend and I'm so grateful that we have you on our Council. I have some amazing friends that I would be remiss if I didn't thank. Dave Brown, an amazing citizen. Abid Azaki, a caring Meridian resident. Marcus Green is someone who just has a heart for Meridian and, lastly, I'd like to thank our incredible city employees who day in and day out make us look way better than we deserve and many of them are here tonight and put in late hours and early mornings and respond to e-mails that come from Council at odd hours of the evening and you do it with such grace and class it's -- we are truly a world class organization and so thank you to the many employees for all you do to make our community great and on that I think it's time for us to get to work. B. Election of City Council Officers De Weerd: Well said. Item 10-B is election of City Council officers. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Can these -- this can be done all in one, yes? De Weerd: No. Just do one at a time. Milam: Two separate ones? Okay. I would like to nominate Joe Borton as City Council president. Meridian City Council Meeting Agenda January 9, 2018 – Page 25 of 475 Meridian City Council January 2, 2018 Page 22 of 23 Cavener: Second. De Weerd: Okay. I have a motion and a second to elect Joe Borton as City Council president. Would you accept that nomination? Borton: I would be honored. Yes. De Weerd: Do I have any other nominations? If not I will close the nominations. We do have a motion and a second to nominate Joe Borton as Council president. Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I would like to nominate Luke Cavener for Council vice-president. Palmer: Second. De Weerd: I have a motion and a second to nominate Luke Cavener as vice-president. Do you accept that nomination? Cavener: I do, Madam Mayor. Thank you. De Weerd: Okay. Are there any other nominations? Hearing none, I have a motion and a second to nominate Luke Cavener as vice-president. Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 11: Future Meeting Topics De Weerd: Congratulations. Okay. Item 11. Any items under Future Meeting Topics? Okay. With that I would entertain a motion to close -- or to adjourn. Bernt: Madam Mayor? Meridian City Council Meeting Agenda January 9, 2018 – Page 26 of 475 Meridian City Council January 2, 2018 Page 23 of 23 De Weerd: Mr. Bernt. Bert: I move to adjourn the meeting this evening. Milam: Second. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 7:01 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYO T MY DE WEERD DATE APPROVED ATTEST:- o /J C. J Y CO S, C CLERK 1) �7iv of o w m E IDjANJ 0e2. '3CAL-- d City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: —........... --- --- Project/File Number: Item Title: Future Meeting Topics — Public Forum Up to 30 Minutes Maximum Meetina Notes CITY OF MERIDIAN CITY COUNCIL PUBLIC FORUM SIGN -IN SHEET Date: January 2, 2018 Prior to the commencement of the meeting a person wishing to address the Mayor and City Council MUST sign in and limit their comments to the matter described below. Complaints about individuals, city staff, business or private matters will not be allowed. Testimony or comment on an active application or proposal that is or will be pending before Planning and Zoning or City Council is strictly prohibited by Idaho law. Each speaker will have up to three (3) minutes to address the Mayor and Council, but the chair may stop the speaker if the matter does appear to violate guidelines, varies from the topic identified on this sign in sheet or other provisions of law or policy. Print Name I Provide Description of Discussion Topic City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: (D 14 Project/File Number: Item Title: Meeting Minutes for December 12, 2017 City Council Workshop Meetina Notes Meridian City Council Workshop December 12, 2017 Page 87 of 87 (AUDIO ILE OF THESE PROCEEDINGS) MAYOR TAWVY DE WEERD ATTEST: C. JAY CHOLES, TTY CLERK DATE APPROVED City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: / Project/File Number: Item Title: Meeting Minutes for December 19, 2017 City Council Regular Meeting Meetinq Notes r_. Meridian City Council December 19, 2017 Page 29 of 29 De Weerd: All those in favor say aye. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 7:10 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR T Y DE WEERD DATE APPROVED ATTEST: ✓v ov-PT E D A 0G5 C. JAYLES, ITY CLERK =00 `� c ita 0r w CSV! E IDIAN$-- IDAHO s^ SEAL �� City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: � C Project/File Number: Item Title: Larkwood Subdivision Lot 12 Pedestrian Pathway Easement Meetina Notes 0 ADA COUNTY RECORDER Christopher D. Rich 2018-000749 BOISE IDAHO Pgs=7 BONNIE OBERBILLIG 01/03/2018 01:34 PM CITY OF MERIDIAN, IDAHO NO FEE PEDESTRIAN PATHWAY EASEMENT THIS AGREEMENT, made and entered into this o. day of 2017, between Kevin M. Harper, hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor shall construct the pathway improvements upon the easement described herein; and NOW, THEREFORE, the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway casement for multiple -use non -motorized recreation, with the free right of access to such facilities at any and all times, TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this casement, which would interfere with the use of said easement, for the purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantor shall repair and maintain the pathway improvements. Pedestrian Pathway Easement — Lemp-Larkwood / Harper M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 2 , 2 0 1 8 – P a g e 1 2 4 o f 5 5 9 GRANTEE: CITY OF MERIDIAN Tammy e , Mayor A est by . ay oles, City Clerk ')�/ ';e) l o�QQ�p,'(ED AUG�sTv Cily of w CAVI E IDIAN�- IDAHO �m SEAL Approved By City Council On: l STATE OF IDAHO ) ss. County of Ada ) g On this _day of , 201 , before me, the undersigned, a Notary Public in and for said Sta e, persona appeared TAMMY DE WEERD and C.JAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. •66666646 �,' �•. NOTARY PUPLIC OR IDAHO • ,t� • Residing at: Commission Expires: VZ 1,4e> (sS �' • �°CJgLZG ' o OF •64466609 Pedestrian Pathway Easement — Lemp-Larkwood / Harper M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 2 , 2 0 1 8 – P a g e 1 2 6 o f 5 5 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 2 , 2 0 1 8 – P a g e 1 2 7 o f 5 5 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 2 , 2 0 1 8 – P a g e 1 2 8 o f 5 5 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 2 , 2 0 1 8 – P a g e 1 2 9 o f 5 5 9 City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: / _D Project/File Number: Item Title: Dog License Designee Agreement — Pet Care Clinic Meetina Notes 0 E ��j�aFi�s DOG LICENSING DESIGNEE AGREEMENT 1 This DOG LICENSING DESIGNEE AGREEMENT is made this ?I day of sollj , 20 ) V, by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City," 33 East Idaho Avenue, Meridian, Idaho 83642, and Pet Care Clinic, hereinafter referred to as "Licensing Designee," whose business address is 1151 E. Fairview Avenue, Meridian, Idaho 83642. A. Purpose of Agreement: The purpose of this Agreement is to set forth the rights and obligations of City and of Licensing Designee with reference to Licensing Designee's issuance of dog licenses on City's behalf. By entering into this agreement, both parties seek to: 1) encourage and facilitate the licensing of all dogs within the City of Meridian; and 2) implement the provisions of Meridian City Code section 6-2-3(D). B. Time of Performance: This agreement shall be effective from January 1, 2018 to December 31, 2018. C. Designation of authority: City hereby authorizes and empowers Licensing Designee to issue dog licenses on behalf of City in accordance with all applicable provisions of Meridian City Code. D. Responsibilities of Licensing Designee: 1. Issuance of dog licenses: Licensing Designee shall issue dog licenses only after verification of compliance with all provisions of Meridian City Code section 6-2-3(A)(2), including, but not limited to: a. Verification that the owner of any dog to be licensed is eligible for the license fee sought to be paid, i.e., whether dog to be licensed is neutered or spayed; whether dog owner/user is visually or hearing impaired or disabled; whether dog owner is training such dog as seeing eye, hearing ear, or guide dog; and/or whether replacement license tag will indeed replace validly issued, lost tag. b. Collection of appropriate license fee. 2. Rabies education. Licensing Designee shall provide to each dog owner to whom a dog license is issued written information regarding the importance of vaccinating dogs against rabies, as prepared and provided by City. 2018 DOG LICENSING DESIGNEE AGREEMENT ■ PAGE 1 OF 5 Meridian City Council Meeting Agenda January 2, 2018 – Page 132 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 133 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 134 of 559 S. Applicable law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. T. Approval required: This Agreement shall not become effective or binding until approved by City. LICENSING DESIGNEE: PET CARE CLINIC Designee's Sign re BY: LI—joys • Csly� Print Name CITY OF ME BY: Tammy deed, Mayor (0-'SEAL RpTEDAUGGs Attest: 111 �► o E� �IDIAN�- C. y Col , ity Cleric IDAHO 8/ 2018 DOG LICENSING DESIGNEE AGREEMENT 0 PAGE 5 OF 5 City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: Project/File Number: H-2017-0160 Item Title: Final Plat for Fall Creek Meadows By Thomas Coleman, TOLL ID I, LLC Located South of West Overland Road on the East Side of South Linder Road Meetinq Notes Mfm�P ROVfU Fall Creek Meadows Subdivision No. 1 H-2017-0160 PAGE 1 STAFF REPORT MEETING DATE: January 2, 2018 TO: Mayor and City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2017-0160 – Fall Creek Meadows Subdivision No. 1 I. APPLICATION SUMMARY The applicant, Thomas Coleman, Toll ID I, LLC, has applied for final plat (FP) approval of 52 single- family residential building lots and 7 common/other lots on 17.89 acres of land in an R-8 (medium- density residential) zoning district. This is the first phase of development of Fall Creek Meadows Subdivision. II. STAFF RECOMMENDATION Staff recommends approval of the Fall Creek Meadows Subdivision No. 1 final plat based on the analysis provided below in Section V. III. PROPOSED MOTION Approval I move to approve File Number FP-15-021 as presented in the staff report for the hearing date of July 23, 2013, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number FP-15-021, as presented during the hearing on June 23, 2015, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number FP-15-021 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The subject property is located south of W. Overland Road and east of S. Linder Road, in the west ½ of Section 24, T. 3N., R. 1W. B. Applicant: Coleman Homes, LLC 3103 W. Sheryl Drive, Suite 100 Meridian, Idaho 83642 C. Owner: Toll ID I, LLC Meridian City Council Meeting Agenda January 2, 2018 – Page 137 of 559 Fall Creek Meadows Subdivision No. 1 H-2017-0160 PAGE 2 250 Gibraltar Road Horsham, PA 19044 D. Representative: Kristi Watkins, JUB Engineers, Inc. 250 S. Beechwood Ave. Suite 201 Boise, Idaho 83642 V. STAFF ANALYSIS The proposed final plat depicts 52 building lots and 7 common/other lots on 17.89 acres of land in an R-8 zoning district. The gross density of the proposed subdivision is 3.29 dwelling units (d.u.) per acre with a net density of 4.32 d.u. per acre. The average property size is 10,084 square feet (s.f.). All of the lots proposed in this phase are for single-family detached homes and must comply with the dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-6. Staff has reviewed the proposed plat and found it in compliance with the aforementioned dimensional standards. A children’s play structure is proposed on Lot 1, Block 4, and a pedestrian pathway is proposed on Lot 6, Block 1 as amenities within this phase along with 2.17 acres of common open space as depicted on the landscape plan. Detached sidewalks with 8-foot wide parkways are proposed within the development. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. The number of buildable lots is the same as shown on the preliminary plat. Because the number of buildable lots did not increase and the amount of common open space is consistent with what was originally approved, staff finds the proposed final plat in substantial compliance with the approved preliminary plat. VI. SITE SPECIFIC CONDITIONS 1. Applicant shall meet all terms of the approved annexation (AZ-05-064; Development Agreement Inst. No. 106151232) and preliminary plat (H-2016-0009). 2. The applicant shall obtain the City Engineer’s signature on the final plat by April 5, 2018; or apply for a time extension in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by JUB Engineers, Inc., dated November 28, 2017 by Michael S. Byrns is approved as shown. 5. The landscape plan prepared by Jensen Belts Associates, dated November 14, 2017, shall be revised prior to signature on the final plat by the City Engineer as follows: a. The applicant shall construct a 10-foot wide multi-use pathway on the site along the east side of Linder Road to the north boundary of the site in accord with the Pathways Master Plan and UDC 11-3A-8. 6. All single-family dwellings constructed within the project shall substantially conform to the materials and elevations proposed and included in Exhibit A.4. The rear or sides of structures on lots that that back up to S. Linder Road (Lots 7-11, Block 1), as well as to W. Kodiak Drive (Lots 2-6, Block 1; Lots 2-10, Block 3; and Lots 26-33, Block 5) will be highly visible; these lots shall incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines. Meridian City Council Meeting Agenda January 2, 2018 – Page 138 of 559 Fall Creek Meadows Subdivision No. 1 H-2017-0160 PAGE 3 7. The applicant shall construct the remaining portion of W. Kodiak Drive prior to submitting a final plat for the Fall Creek Meadows Subdivision to increase vehicular and pedestrian accessibility to the new school. 8. All fencing installed on the site must comply with the fencing plan depicted on the landscape plan, the conditions in this report, and with the standards listed in UDC 11-3A-6 and 11-3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits for this subdivision. 9. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. 10. Prior to the issuance of any new building permit, the property shall be subdivided in accordance with the UDC. 11. To increase emergency access to the site a minimum of two points of access will be required for any portion of the project which serves more than 30 homes, as set forth in International Fire Code Section D107.1. The two entrances should be separated by no less than ½ th e diagonal measurement of the full development as set forth in International Fire Code Section D104.3. The applicant shall provide a stub street to the property to the (west/east/north/south). 12. A street light plan is required to be submitted as a stand-alone plan pursuant to section 6-7 of the 2016 City of Meridian Design Standards. Street light notes are required to be on the plan. Maximum spacing for type 2 street lights is 260' pursuant to Drawing 6C of the 2016 design standards. The supplied street light plan has lights spaced in excess of 300'.. 13. Applicant shall be required to pay their pro-rata share of the outstanding balance of the August 24, 2007, 27-inch Sanitary Sewer Reimbursement Agreement, recorded as Ada County Instrument Number 108124038, prior to signature on the final plat. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. Meridian City Council Meeting Agenda January 2, 2018 – Page 139 of 559 Fall Creek Meadows Subdivision No. 1 H-2017-0160 PAGE 4 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Meridian City Council Meeting Agenda January 2, 2018 – Page 140 of 559 Fall Creek Meadows Subdivision No. 1 H-2017-0160 PAGE 5 Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. V. EXHIIBITS A. Vicinity Map B. Approved Preliminary Plat (dated: 1/13/16) C. Proposed Final Plat (dated: 11/28/17) D. Proposed Landscape Plan (dated: 5/26/15) Meridian City Council Meeting Agenda January 2, 2018 – Page 141 of 559 Fall Creek Meadows Subdivision No. 1 H-2017-0160 PAGE 6 Exhibit A – Vicinity Map Meridian City Council Meeting Agenda January 2, 2018 – Page 142 of 559 Fall Creek Meadows Subdivision No. 1 H-2017-0160 PAGE 7 Exhibit B – Approved Preliminary Plat (dated: 1/13/16) Meridian City Council Meeting Agenda January 2, 2018 – Page 143 of 559 Fall Creek Meadows Subdivision No. 1 H-2017-0160 PAGE 8 Exhibit C: Proposed Final Plat (dated: 11/28/17) Meridian City Council Meeting Agenda January 2, 2018 – Page 144 of 559 Fall Creek Meadows Subdivision No. 1 H-2017-0160 PAGE 9 Exhibit D –Proposed Landscape Plan (dated: 5/26/15) Meridian City Council Meeting Agenda January 2, 2018 – Page 145 of 559 Fall Creek Meadows Subdivision No. 1 H-2017-0160 PAGE 10 Meridian City Council Meeting Agenda January 2, 2018 – Page 146 of 559 Fall Creek Meadows Subdivision No. 1 H-2017-0160 PAGE 11 Meridian City Council Meeting Agenda January 2, 2018 – Page 147 of 559 City Council Meeting Meeting Date: January 2, 2018 ... --.... ................ - . Agenda Item Number: . . .. ....... - . ........................ -- ........ ... . .......... ............... ............... . . Project/File Number: H-2017-0158 Item Title: Final Order for Kentucky Ridge Estates South By T.M Holdings Located East of South Linder Road and South of West Victory Rd Meetinq Notes ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR KENTUCKY RIDGE ESTATES SOUTH – FP (H-2017-0158) Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: DECEMBER 19, 2017 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF NINETEEN (19) BUILDING LOTS AND THREE (3) COMMON LOTS ON 5.49 ACRES OF LAND IN THE R-4 ZONING DISTRICT FOR KENTUCKY RIDGE ESTATES SOUTH SUBDIVISION. BY: T&M HOLDINGS APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2017-0158 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on December 19, 2017 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING KENTUCKY RIDGE ESTATES SOUTH SUBDIVISION, LOCATED IN THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 25, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2017, HANDWRITTEN DATE: 10/11/2017, by KENNETH H. COOK, PLS, Meridian City Council Meeting Agenda January 2, 2018 – Page 149 of 559 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR KENTUCKY RIDGE ESTATES SOUTH – FP (H-2017-0158) Page 2 of 3 SHEET 1 OF 4,” is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated December 19, 2017, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Tom Mokwa, Hayden Homes, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Meridian City Council Meeting Agenda January 2, 2018 – Page 150 of 559 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. a�1/ By action of the City Council at its regular meeting held on the day of �� Cir✓ U , 2018. QO�yp.ZED AUGUST O �y V o = Cly or w (��E IDIAN+-- IDAHO Attest: SEAL A/ the City Clerk By: Tammy de --e - Tammy City o . eridian Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: �'! / 60 Dated: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR KENTUCKY RIDGE ESTATES SOUTH — FP (H-2017-0158) Page 3 of 3 EXHIBIT A Kentucky Ridge Estates South Subdivision – FP H-2017-0158 PAGE 1 STAFF REPORT MEETING DATE: December 19, 2017 TO: Mayor & City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Kenucky Ridge Estates South Subdivision - FP (H-2017-0158) I. APPLICATION SUMMARY The applicant, T & M Holdings, has applied for a final plat (FP) consisting of 19 building lots and 3 common lots on 5.49 acres of land in the R-4 zoning district for Kenucky Ridge Estates South Subdivision. II. STAFF RECOMMENDATION/DECISION Staff recommends approval of the Kentucky Ridge Estates South Subdivision final plat subject to the conditions noted in Sections VI and VII below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the City Council. III. PROPOSED MOTION Approval I move to approve File Number H-2017-0158 as presented in the staff report for the hearing date of December 19, 2017, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2017-0158, as presented during the hearing on December 19, 2017, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2017-0158 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The subject property is generally located south of W. victory Road, west of S. Kentucky Way, in the NW ¼ of Section 25, T. 3N., R. 1W. (Parcel Number: R4882810605) B. Applicant: T & M Holdings 16166 N. 20th Street Nampa, ID 83687 C. Owners: Same as Applicant Meridian City Council Meeting Agenda January 2, 2018 – Page 152 of 559 EXHIBIT A Kentucky Ridge Estates South Subdivision – FP H-2017-0158 PAGE 2 D. Representative(s): Same as Applicant V. STAFF ANALYSIS The proposed final plat depicts 19 building lots and 3 common lots on 5.49 acres of land in the R-4 zoning district. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat (H-2017-0109) and found the final plat contains the same number of building lots and common area as approved with the preliminary plat. Therefore, Staff deems the proposed plat to be in substantial compliance with the approved preliminary plat as required by UDC11 -6B-3C.2. VI. SITE SPECIFIC CONDITIONS 1. Applicant shall meet all terms of the previously approved development applications for this site (AZ-14-002, Development Agreement Instrument #114036593) and preliminary plat (H-2017- 0109). 2. The applicant shall obtain the City Engineer’s signature on the final plat within two years of the City Engineer’s signature on the final plat for the previous phase in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. Prior to signature on the final plat by the City Engineer, the plat shown in Exhibit C, prepared by Timberline Surveying, dated 09/28/2017, shall be revised as follows: a. Add a note referencing the DA instrument number. 5. The landscape plan prepared by Hayden Homes stamped on 5/15/2017 shall be revised as follows: a. Add trees along both side of the pathway located on Lot 8, Block 7 in accprd with UDC UDC 11-3B-12. 6. The residential structures built within this subdivision shall be consistent with the conceptual elevations included in the development agreement. 7. The Sundall Lateral is allowed to remain open and not be piped as approved by City Council in accord with UDC 11-3A-6A.2b. 8. All fencing installed on the site shall comply with UDC 11-3A-6 and 11-3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits for this subdivision. 9. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. 10. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 11. The proposed 12-inch water main and associated easement through Lot 8 Block 7 will not be required. The proposed 12-inch main in W Blue Downs Street & S Redup Ave will provide the future master planned water grid to the unplatted property to the south. Meridian City Council Meeting Agenda January 2, 2018 – Page 153 of 559 EXHIBIT A Kentucky Ridge Estates South Subdivision – FP H-2017-0158 PAGE 3 VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. Meridian City Council Meeting Agenda January 2, 2018 – Page 154 of 559 EXHIBIT A Kentucky Ridge Estates South Subdivision – FP H-2017-0158 PAGE 4 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, Meridian City Council Meeting Agenda January 2, 2018 – Page 155 of 559 EXHIBIT A Kentucky Ridge Estates South Subdivision – FP H-2017-0158 PAGE 5 the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. VIII. EXHIBITS A. Vicinity/Zoning Map B. Approved Preliminary Plat (dated: 7/19/2017) C. Proposed Final Plat (dated: 10/11/2017) D. Landscape Plan (dated: 5/15/2017) Meridian City Council Meeting Agenda January 2, 2018 – Page 156 of 559 EXHIBIT A Kentucky Ridge Estates South Subdivision – FP H-2017-0158 PAGE 6 Exhibit A – Vicinity/Zoning Map R1 R1 R-8 L-O LO R1 RUT RUT RUT TN-RR-15 C-G C-G L-OR1 RUT R-8 R-8 RUT R-8 R-8 R-4 R-8 R-4 R-40 R-4 RUT S M e r i d i a n R d S S t o d d a r d R d S L i n d e r R d E Victory RdW Victory Rd S A l f a n i W a y S S t a n d i n g T i m b e r W a y E Palermo St E Sicily St S P i n e Ba r W a y W Tall Prairie Dr E Cre s t Ridge D r E Pienza St E Pistioa Dr S P o m p e i Av e E Boardwalk Row Dr S C a r b o n d a l e S t S B r i g h a m A v e EIonia Dr W B l o o m i n g t o n D r E Loggers Pass St E Radiant Ridge St W Galvani Dr E Pisa St W Orso Dr E Edmonds Dr W Winnipe g S t E Springloyd St W Grizzly Dr E Sicily St S J i o v a n n i A v e E Whiskey Flats St E Mona Lisa Dr E ItalySt W RiodosaDr S A s c a i n o A v e W Harris St E Lake Creek St S G l a c i e r B a y A v e E Glacie r Bay Ct S T r i p l e C r o w n A v e EObservation Dr S E 5 t h W a y W B l o o m i n g t o n D r S O r l e a n s P l S A p p i a P l W R i o d osa C t E LoggersPassSt W H a r tackCt S J i o v a n n i Pl W VernealLn E P a lermo Ct E Ionia St S A r c a r o L n S B e a r C l a w P l S V e n e t o A v e S P i c a s s o Av e S D e n a l i P l E Whitehall St E Lake Creek St E R a d i a n t R i d g e D r WStegerman C t S B e a r t o o t h Wa y W M a e stra St W Blue Downs St S Nov a r a W a y E ObservationStS Alyeska Ln W Fortini St E Loggers Pass St E W r i g h t w o o d Dr E Rumpel Ln S S i l v e r t i p Ln E Whitehall St S M c G u i r e S t W Verneal Ct EFallingbranch Dr W R o c k f o r d S t EForestRidge Dr S B a rl e tt a W a y W EggersPl S C o b b l e W ay S G l a c i e r B a y W a y S M e s a W a y S D a y b r e a k A v e S B r i g h a m A v e S A n d r o s W a y S P e o r i a W a y S P e o r i a W a y S A p p i a A v e S P i n e Ba r P l S B l a c k s p u r A v e E Gannett Dr S B e a r C l a w W a y S S hi m m e ri n g W a y S G a r i b a l d i A v e S A n d r o s W a y S P o m p e i Av e S S p r i n g f i e l d A v e S S p r i n g f i e l d A v e EReflectRidge Dr S A r c a r o A v e E O bservationDr S M o d e l F a r m Dr S M o d e l F a r m D r S D e n a l i W a y Meridian City Council Meeting Agenda January 2, 2018 – Page 157 of 559 EXHIBIT A Kentucky Ridge Estates South Subdivision – FP H-2017-0158 PAGE 7 Exhibit B – Approved Preliminary Plat (dated: 7/19/2017) Meridian City Council Meeting Agenda January 2, 2018 – Page 158 of 559 EXHIBIT A Kentucky Ridge Estates South Subdivision – FP H-2017-0158 PAGE 8 Exhibit C – Proposed Final Plat (dated: 09/29/2017) Meridian City Council Meeting Agenda January 2, 2018 – Page 159 of 559 EXHIBIT A Kentucky Ridge Estates South Subdivision – FP H-2017-0158 PAGE 9 Exhibit D: Landscape Plan (dated: 5/15/2017) Meridian City Council Meeting Agenda January 2, 2018 – Page 160 of 559 City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: Project/File Number: H-2017-0121 Item Title: Findings for Madden Subdivision PFP Findings of Fact and Conclusions of Law Revised for Madden Subdivision PFP Meeting Notes CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). H-2017-0121 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for a Combined Preliminary and Final Plat Consisting of three (3) Building Lot on 8.38 of an Acre of Land in the C-G Zoning District for Madden Subdivision , by Kobe, LLC Case No(s ). H-2017-0121 For the City Council Hearing Date of: October 24, 2017 (Findings on January 2, 2018) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of October 24, 2017, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of October 24, 2017, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of October 24, 2017, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of October 24, 2017, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda January 2, 2018 – Page 163 of 559 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). H-2017-0121 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of October 24, 2017, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for a combined preliminary and final plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of October 24, 2017, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. Meridian City Council Meeting Agenda January 2, 2018 – Page 164 of 559 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). H-2017-0121 - 3 - F. Attached: Staff Report for the hearing date of October 24, 2017 Meridian City Council Meeting Agenda January 2, 2018 – Page 165 of 559 By action of the City Council at its regular meeting held on the day of 2018. COUNCIL PRESIDENT KEITH BIRD VOTED *4 COUNCIL VICE PRESIDENT JOE BORTON VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED — COUNCIL MEMBER TY PALMER VOTED /(4 COUNCIL MEMBER LUKE CAVENER VOTED /(4 COUNCIL MEMBER GENESIS MILAM VOTED Y61 MAYOR TAMMY de WEERD VOTED (TIE BREAKER) City Clerk Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: �, / Dated: City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). H-2017-0121 M0,0 e(n - 4 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 1 STAFF REPORT HEARING DATE: October 24, 2017 TO: Mayor & City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Madden Subdivision – PFP (H-2017-0121) I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Kobe, LLC, has submitted an application for a combined preliminary and final plat (PFP) consisting of 3 building lots on 8.38 acres of land in the C-G zoning district. This property is currently in the process of obtaining a rezone for a portion of the subject property from C-G to I-L zoning (H-2017-0098). II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed PFP applications based on the Findings of Fact and Conclusions of Law in Exhibit C of this report. The Meridian Planning & Zoning Commission heard these items on September 21, 2017. At the public hearing, the Commission moved to recommend approval of the subject combined preliminary and final plat request. a. Summary of Commission Public Hearing: i. In favor: Doug Tamura ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Josh Beach vi. Other staff commenting on application: Bill Parsons b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Commission: i. The number of access point on to Locust Grove and Franklin d. Commission Change(s) to Staff Recommendation: i. Commission recommended that the applicant be allowed to have to access points onto Locust Grove e. Outstanding Issue(s) for City Council: i. The number of vehicle access points onto Locust Grove and Franklin. The Meridian City Council heard these items on October 24, 2017. At the public hearing, the Council approved the subject combined preliminary and final plat request. a. Summary of City Council Public Hearing: i. In favor: Doug Tamura (Applicant) ii. In opposition: None iii. Commenting: None iv. Written testimony: None Meridian City Council Meeting Agenda January 2, 2018 – Page 167 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 2 v. Staff presenting application: Josh Beach vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Council: i. The number and location of access points to Locust Grove and Franklin. d. Key Council Changes to Staff/Commission Recommendation i. Council granted the two access points to Locust Grove and One to Franklin as proposed by the applicant, and approved by ACHD. III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017- 0098, as presented in the staff report for the hearing date of September 21, 2017, with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0098, as presented during the hearing on September 21, 2017, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2017-0098 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at the northeast corner of N. Locust Grove Road and E. Franklin Road, in the SW ¼ of Section 8, Township 3 North, Range 1 East. (Parcel No.: S1108336020) B. Owner/Applicant/Representative: Doug Tamura, Kobe, LLC 732 Santa Paula Place Boise, ID 83712 C. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for a combined preliminary & final plat. A public hearing is required before the Planning & Zoning Commission and City Council on the combined preliminary and final plat, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: September 1, 2017 (Commission); October 6, 2017 (Council) C. Radius notices mailed to properties within 300 feet on: August 25, 2017 (Commission) September 29, 2017 (Council) D. Applicant posted notice on site(s) on: September 7, 2017 (Commission) October 13, 2017 (Council) Meridian City Council Meeting Agenda January 2, 2018 – Page 168 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 3 VI. LAND USE A. Existing Land Use(s) and Zoning: The site is currently vacant and is currently zoned C-G. NOTE: This property is currently in the process of obtaining a rezone for a portion of the subject property from C-G to I-L zoning (see H-2017-0098). B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Industrial use; Parks Maintenance, zoned I-L 2. East: Single-family residential, zoned RUT; Industrial Use, zoned I-L; Commercial Auto Repair, zoned C-G 3. South: Single-family residential, zoned RUT; Multi-family residential, zoned R-15 4. West: Vacant property, zoned C-G and I-L C. History of Previous Actions: This property was annexed in 1996 as ordinance #748. D. Utilities: 1. Location of sewer: The subject site is currently being served with sanitary sewer from the City of Meridian. 2. Location of water: The subject site is currently being served with water from the City of Meridian. 3. Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: There are no waterways that cross this site. 2. Hazards: Staff is unaware of any hazards that exist on this site. 3. Flood Plain: This site does not lie within the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN The subject property is designated “Commercial” on the Comprehensive Plan Future Land Use Map. Per the Comprehensive Plan (page 105), commercial designated areas, “will provide a full range of commercial and retail to serve area residents and visitors. Uses may include retail, wholesale, service and office uses, multi-family residential, as well as appropriate public uses such as government offices. Within this land use category, specific zones may be created to focus commercial activities unique to their locations. These zones may include neighborhood commercial uses focusing on specialized service for residential areas adjacent to that zone.” Although this property has a Commercial designation within the Comprehensive Plan Future Land Use Map, land use designations do not follow parcel/property lines; there are properties directly to the north, east and west that are designated Industrial. Staff recetnly recommended “floating” the adjacent Industrial designation to a portion (4.5 acres) of the subject property with the proposal to rezone a portion of this property to I-L (see H-2017-0098). The applicant proposes to develop this 8.38 acre site with industrial and commercial uses, consistent with the Commercial designation. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use (staff analysis in italics ): Meridian City Council Meeting Agenda January 2, 2018 – Page 169 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 4 • “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) City services are available and will be extended by the developer to the proposed lots upon development of the site in accord with UDC 11-3A-21. • “Require all commercial and industrial businesses to install and maintain landscaping.” (2.01.03B) Parking lot and street buffer landscaping are required to be provided with development of this property. • “Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) The future commercial/office development of this property should be compatible with existing residential properties to the south which are separated by a private street and a landscape buffer. • “Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D) The UDC (11-3A-3) restricts access to arterial streets when access is available from a local street. The applicant has indicated that they will construct access points to N. Nola Road and E. Lanark Street, both local commercial streets. Access to E. Franklin Road and N. Locust Grove are predicated on the applicant obtaining a waiver from City Council and obtaining ACHD’s approval. If approval is obtained, staff is of the opinion that a single access point to each arterial be granted, and that the access(es) be shared. See Section VII below for more. For the above reasons, staff believes the proposed development is consistent with the Comprehensive Plan. VIII. UNIFIED DEVELOPMENT CODE A. Purpose Statement of Zone(s): Per UDC 11-2B-1, the purpose of the commercial districts is to provide for the retail and service needs of the community in accord with the Meridian Comprehensive Plan. Six districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways. Allowed uses in the C-G district consist of a mix of retail, office, service, and light industrial uses. B. Purpose Statement of Zone(s): Per UDC 11-2C-1, The purpose of the I-L district is to provide for convenient employment centers of light manufacturing, research and development, warehousing, and distributing. In accord with the Meridian comprehensive plan, the I-L district is intended to encourage the development of industrial uses that are clean, quiet and free of hazardous or objectionable elements and that are operated, entirely, or almost entirely, within enclosed structures. Accessibility to transportation systems is a requirement of this district. C. Schedule of Use: Unified Development Code (UDC) Table 11-2B-2 lists the permitted, accessory, conditional, and prohibited uses in the C-G zoning district and UDC Table 11-2C-2 lists the permitted, accessory, conditional, and prohibited uses in the I-L zoning district. No specific uses are proposed at this time. D. Dimensional Standards: The dimensional standards listed in UDC Table 11-2B-3 for the C-G zoning district and UDC Table 11-2C-3 for the I-L zoning district (pending rezone approval) apply to development of this site. E. Landscaping: Street buffer and parking lot landscaping shall be installed in accordance with the Meridian City Council Meeting Agenda January 2, 2018 – Page 170 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 5 standards listed in UDC Table 11-2B-3, UDC 11-3B-7C and UDC 11-3B-8C for the C-G and I-L zoning districts, as applicable. F. Off-Street Parking: Off-street parking is required in accord with UDC 11-3C-6B for non- residential uses. G. Structure and Site Design Standards: Development of this site must comply with the design standards in accord with UDC 11-3A-19 and the Architectural Standards Manual. IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: PRELIMINARY /F INAL PLAT (PFP): A combined preliminary and final plat is proposed consisting of 3 building lots on 8.38 acres of land in the C-G zoning district for Madden Subdivision (see Exhibits A.2 and A.3). Dimensional Standards: Staff has reviewed the proposed plat for compliance with the dimensional standards listed in UDC Table 11-2B-3 and Table 11-2C-3 and found the plat in compliance with those standards. Future construction on these lots shall be consistent with these standards. Access: The UDC (11-3A-3) restricts access to arterial streets when access is available from a local street. This property has frontage on Nola Road, Lanark Street, Franklin Road and Locust Grove Road. There are two existing access points to the site from both E. Franklin Road and N. Locust Grove, both classified arterial roadways. Since this property has access to Nola and Lanark, access to the arterials should be restricted. If approval for access is obtained from the City Council and ACHD, City Staff is of the opinion that a single access point to each arterial be granted, and that the access(es) shared. The applicant has indicated that they will also construct access points to N. Nola Road and E. Lanark Street, both local commercial streets. Landscaping: A 10-foot wide street buffer is required to be provided along E. Lanark Street and N. Nola Road, both public streets, as set forth in UDC Table 11-2B-3 and UDC Table 11-2C-3. The applicant has proposed a 20-foot landscape buffer along E. Lanark even though only a 10- foot landscape buffer is required along local streets. A 25-foot landscape buffer is required along both N. Locust Grove Road and E. Franklin Road, both arterial roadways, as set forth in UDC 11- 2B-3 and UDC 11-2C-3. Landscaping within the street buffer should be provided in accord with the standards listed in UDC 11-3B-7C. The landscaping shown on the landscape plan complies with these standards (see Exhibit A.4). Any interior parking lot landscaping will be required with development of the property (i.e. – building). Fencing: No fencing is depicted on the landscape plan for this site. Any new fencing should comply with the standards listed in UDC 11-3A-7. Sidewalks: Sidewalks are required to be provided with development in accord with the standards listed in UDC 11-3A-17. A 7-foot wide attached sidewalk exists along N. Locust Grove Road and E. Franklin Road. As mentioned, UDC 11-3A-17 requires that sidewalks along arterial roadways be detached; but that same section of code gives the director the ability to waive that requirement in that case. The director sees no reason to remove and reconstruct a sidewalk in this case. The applicant will be required to install attached sidewalk along N. Nola Road and E. Lanark Street per the previously stated standards. Utilities: All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. Pressurized Irrigation: An underground pressurized irrigation system is required to be provided for the development in accord with UDC 11-3A-15 as proposed. Meridian City Council Meeting Agenda January 2, 2018 – Page 171 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 6 Storm Drainage: An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications, and ordinances, per UDC 11-3A-18. Certificate of Zoning Compliance: The applicant is required to obtain approval of a Certificate of Zoning Compliance application prior to construction to ensure all construction and site improvements comply with the conditions in this report and the provisions of the UDC, per UDC 11-5B-1. Design Review: The applicant is required to submit an application for Design Review concurrent with the Certificate of Zoning Compliance application in accord with UDC 11-5B-8. The site layout and design of all structures on the site is required to be consistent with the design standards listed in UDC 11-3A-19 and in the Architectural Standards Manual. Staff recommends approval of the subject applications with the conditions listed in Exhibit B per the Findings in Exhibit C. X. EXHIBITS A. Drawings 1. Vicinity/Zoning Map 2. Preliminary Plat 3. Final Plat 4. Landscape Plan (date: 08/07/17) B. Agency Comments/Conditions of Approval 1. Planning Division 2. Public Works Department 3. Fire Department 4. Police Department 5. Republic Services 6. Ada County Highway District 7. Parks Department C. Required Findings from Unified Development Code Meridian City Council Meeting Agenda January 2, 2018 – Page 172 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 7 Exhibit A.1: Vicinity/Zoning Map Meridian City Council Meeting Agenda January 2, 2018 – Page 173 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 8 Exhibit A.2: Preliminary Plat Meridian City Council Meeting Agenda January 2, 2018 – Page 174 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 9 Exhibit A.3: Final Plat Meridian City Council Meeting Agenda January 2, 2018 – Page 175 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 10 Exhibit A.4: Landscape Plan (dated: 08/07/2017 Meridian City Council Meeting Agenda January 2, 2018 – Page 176 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 11 B. Agency Comments/Conditions 1. PLANNING DEPARTMENT 1.1 Site Specific Conditions of Approval 1.1.1 Development of the site shall substantially comply with the preliminary and final plat included in Exhibit A, the design standards listed in UDC 11-3A-19 and in the Architectural Standards Manual, and the conditions in this report. 1.1.2 The preliminary plat included in Exhibit A.2 is approved as submitted. 1.1.3 The landscape plan included in Exhibit A.4, is approved as submitted. 1.1.4 Unless otherwise approved by the City Council and ACHD, access to this site shall be provided from N. Nola Road and E. Lanark Street. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the C-G zoning district listed in UDC Chapter 2 District regulations. 1.2.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11. 1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A- 15, UDC 11-3B-6 and MCC 9-1-28. 1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3B-5I, 11-3B-8C, and Chapter 3 Article C. 1.2.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B- 7C (streets). 1.2.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B- 11C. 1.2.10 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.2.11 Construct all required landscape areas used for storm water integration consistent with the standards as set forth in UDC 11-3B-11C. 1.2.12 Comply with the structure and site design standards, as set forth in UDC 11-3A-19 and the guidelines set forth in the City of Meridian Architectural Standards Manual. 1.2.13 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.2.14 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site. 1.2.15 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7 and 11-3A-6B as applicable. 1.2.16 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the Meridian City Council Meeting Agenda January 2, 2018 – Page 177 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 12 development plan set for approval. Applicant shall also include the location of any existing street lights in the development plan set. Street lighting is required at intersections, corners, cul-de-sacs, and at a spacing that does not exceed that outlined in the Standards. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.3.2 The project is subject to all current City of Meridian ordinances and previous conditions of approval associated with this site. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design Review application for all future structures proposed on the site from the Planning Division, prior to submittal of any building permit applications. 1.4.3 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11-5C-3C. 1.4.4 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years of the approval of this combined preliminary/final plat; or 2) gain approval of a time extension as set forth in UDC 11-6B-7. 1.4.5 The applicant shall obtain the City Engineer's signature on a final plat within two years of the approval of this combined preliminary/final plat as set forth in UDC 11-6B-7A. 1.4.6 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 1.4.7 The applicant shall pay any applicable impact fees prior to the issuance of a building permit. 2. PUBLIC WORKS DEPARTMENT 2.1 Site Specific Conditions of Approval 2.1.1 The applicant shall be responsible for the installation of additional water and sewer mains and services to the subject development. 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. Meridian City Council Meeting Agenda January 2, 2018 – Page 178 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 13 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-2-28C1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. Meridian City Council Meeting Agenda January 2, 2018 – Page 179 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 14 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-1-4B. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed public sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. FIRE DEPARTMENT Meridian City Council Meeting Agenda January 2, 2018 – Page 180 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 15 3.1 The Fire Department has no comment on this application. 4. POLICE DEPARTMENT 4.1 The Police Department has no comment on this application. 5. REPUBLIC SERVICES 5.1 No comments were received from Republic Services on this application. 6. PARKS DEPARTMENT 6.1 The Park’s Department has no comment on this application. 7. ADA COUNTY HIGHWAY DISTRICT 7.1 The Ada County Highway District has not submitted a staff report for the project. Meridian City Council Meeting Agenda January 2, 2018 – Page 181 of 559 Exhibit A Madden Subdivision – PFP (H-2017-0121) PAGE 16 C. Required Findings from Unified Development Code 1. PRELIMINARY AND FINAL PLAT : In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information . b. Public services are available or can be made available and are adequate to accommodate the proposed development; Council finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the developer at their own cost, Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; Council relies upon comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. The Council considers any public testimony that may be presented when determining whether or not the proposed subdivision may cause health, safety or environmental problems of which the Council is unaware. f. The development preserves significant natural, scenic or historic features. Council is unaware of any significant natural, scenic or historic features that exist on this site. Meridian City Council Meeting Agenda January 2, 2018 – Page 182 of 559 City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: (o -H Project/File Number: H-2017-0145 Item Title: Modified Development Agreement for Swindell Subdivision With Volante Investments, LLLP Meetina Notes ADA COUNTY RECORDER Christopher D. Rich 2018-000750 BOISE IDAHO Pgs=26 BONNIE OBERBILLIG 01/03/2018 01:35 PM CITY OF MERIDIAN, IDAHO NO FEE ADDENDUM TO DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. Volante Investments, LLLP, Owner/Developer THIS ADDENDUM TO DEVELOPMENT AGREEMENT is dated this day of '\G�n1t4 � � , 201/V, ("ADDENDUM"), by and between City of Meridian, a municipal corporation of the State of Idaho ("CITY"), whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Volante Investments, LLLP, ("OWNER/DEVELOPER"), whose address is 3084 E. Lanark Street, Meridian, ID 83642, RECITALS A. CITY and OWNER/DEVELOPER entered into that certain Development Agreement for the Property listed in Exhibit "A" attached hereto that was recorded on May 25, 2016 in the real property records of Ada County as Instrument No. 2016-045074 ("DEVELOPMENT AGREEMENT"); B. CITY and OWNER/DEVELOPER now desire to amend the Development Agreement, which terms have been approved by the Meridian City Council in accordance with Idaho Code Section 67-6511. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 1. OWNER/DEVELOPER shall be bound by the terms of the Development Agreement; however the Development Agreement shall be amended as follows: 5, CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: Conceptual building elevations for future structures within this development shall be generally consistent in design and incorporate some of the same design elements and construction materials to unify the development. Elevations should reflect design elements suited for commercial developments rather than industrial developments (i.e. incorporate modulation, fenestration, variations in profile, mix of materials, etc.), ADDENDUM TO DEVELOPMENT AGREEMENT - SWINDELL SUBDIVISION, MDA T 12017-0145 Page 1 of 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 2 , 2 0 1 8 – P a g e 1 8 5 o f 5 5 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 2 , 2 0 1 8 – P a g e 1 8 6 o f 5 5 9 IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. ATTEST: C. JE(y ColeVCity Clerk (fl CITY OF MERIDIAN Mayor Tamm e rd _Q?101 ED gUC�sr V � a � �p c 6�r w C-�►'[ E IDIAN�t_ ZO \� SEAL 7) ADDENDUM TO DEVELOPMENT AGREEMENT - SWINDELL SUBDIVISION, MDA H 2017-0145 Page 4 of 5 STATE OF IDAHO ) : ss: County of Ada, ) � Q't'� On this 1 + day of 'b6G o17 before me, the undersigned, a Notary Public in and for said State, personally appearedgjW& , Il�rn kz e_S(known or identified tome to be the -✓ of Volante Invest ments,LLLP who signed above, and acknowledged to me that he execut d the same on behalf of said partnership . IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate findaWmawitten. (SEAL) .�y"N••r��`'G s -, `► OOTA,* vn � OF :1D STATE OF IDAHO ) : ss 0of , Public for Idah esiding at: ' My Commission Exp res: 7--" ate My Commission Expires: County of Ada ) On this day of — '20L9, before me, a Notary Public, personally appeared Tammy de Weerd and C. Jay les, know ori entified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument on behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first abovewritten. % r••••�'D�•• Notary Publi or Idaho O�A��,,,r�:': Residing at: a +o . Commission expires: o7 c t $ • ' • •�••9TE OF ��:'••• ADDENDUM TO DEVELOPMENT AGREEMENT - SWINDELLSUBDIVISION, MDA H 2017-0145 Page 5 of 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 2 , 2 0 1 8 – P a g e 1 8 9 o f 5 5 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 2 , 2 0 1 8 – P a g e 1 9 0 o f 5 5 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 2 , 2 0 1 8 – P a g e 1 9 1 o f 5 5 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 2 , 2 0 1 8 – P a g e 1 9 2 o f 5 5 9 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0145 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for a Development Agreement Modification to Include a Conceptual Development Plan and Building Elevations for Swindell Subdivision, by Volante Investments, LLLP. Case No(s). H-2017-0145 For the City Council Hearing Date of: December 5, 2017 (Findings on December 12, 2017) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of December 5, 2017, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of December 5, 2017, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of December 5, 2017, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of December 5, 2017, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. EXHIBIT B Meridian City Council Meeting Agenda January 2, 2018 – Page 193 of 559 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0145 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of December 5, 2017, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for an amendment to the development agreement is hereby approved per the provisions in the Staff Report for the hearing date of December 5, 2017, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of December 5, 2017 Meridian City Council Meeting Agenda January 2, 2018 – Page 194 of 559 By action of the City Council at its regular meeting held on the day of l/ eCj!Aj6i 2017. COUNCIL PRESIDENT KEITH BIRD VOTED. COUNCIL VICE PRESIDENT JOE BORTON VOTED C4 COUNCIL MEMBER ANNE LI.TTLE ROBERTS VOTED A COUNCIL MEMBER TY PALMER VOTED *6 COUNCIL MEMBER LUKE CAVENER VOTED *4 YCOUNCILMEMBERGENESISMILAMVOTED MAYOR TAMMY de WEERD VOTED TIE BREAKER) Attest: C.fy Coli City Clerk Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: yu Dated: &W A m(9,01I City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0145 b5jr1de l 1 Su bd vi si o -3- MAYOR 3_ Meridian City Council Meeting Agenda January 2, 2018 – Page 195 of 559 EXHIBIT A Swindell Subdivision – MDA H-2017-0145 1 STAFF REPORT HEARING DATE: December 5, 2017 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 SUBJECT: Swindell Subdivision – MDA H-2017-0145 I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Volante Investments, LLLP, requests an amendment to the existing development agreement MDA) (Instrument #2016-045074) to include a conceptual development plan and building elevations. See Section IX Analysis for more information. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed MDA with the changes to the development agreement (DA) recommended by Staff in Exhibit A.4 contingent upon the applicant submitting conceptual elevations prior to the hearing that demonstrates consistency in design and incorporation of some of the same design elements and construction materials between buildings to unify the development. Elevations are required to reflect design elements suited for commercial developments rather than industrial developments. The Meridian City Council heard this item on December 5, 2017. At the public hearing, the Council approved the subject MDA request. a. Summary of City Council Public Hearing: i. In favor: Brad Miller, Van Auker Companies ii. In opposition: None iii. Commenting: None iv. Written testimony: Brad Miller, Van Auker Companies v. Staff presenting application: Josh Beach vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Council: i. None d. Key Council Changes to Staff Recommendation i. At the request of the applicant and recommendation of approval from Staff, the Council approved the request to remove condition of approval #5.1(e)(i) which required cross-access between lots for interconnectivity. III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017-0145 as presented in the staff report for the hearing date of December 5, 2017, with the following modifications: Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to deny H-2017-0145 as presented during the hearing on December 5, 2017, for the following reasons: (You should state specific reasons for denial.) Meridian City Council Meeting Agenda January 2, 2018 – Page 196 of 559 EXHIBIT A Swindell Subdivision – MDA H-2017-0145 2 Continuance I move to continue File Number H-2017-0145 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is generally located off the northwest corner of S. Locust Grove Road and E. Overland Road, in the southeast ¼ of Section 18, Township 3N., Range 1E. B. Owner: Volante Investmetns, LLLP 3084 E. Lanark Street Meridian, ID 83642 C. Applicant: Brad Miller, Van Auker Companies 3084 E. Lanark Street Meridian, ID 83642 D. Representative: Same as Applicant E. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for a development agreement modification. A public hearing is required before the City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: November 17, 2017 C. Radius notices mailed to properties within 300 feet on: November 13, 2017 D. Applicant posted notice on site by: November 21, 2017 VI. LAND USE A. Existing Land Use(s): This property consists of land that is currently in the development process. B. Character of Surrounding Area and Adjacent Land Use and Zoning: North: Interstate 84, zoned C-G and RUT in Ada County South: Maverik convenience store/fuel facility and vacant/undeveloped land, zoned C-C; and E. Overland Road & single-family residences across E. Overland Road, zoned R-4 East: S. Locust Grove Road and vacant/undeveloped industrial & commercial land, zoned I-L and C-G West: Church, zoned L-O; vacant/undeveloped land, zoned C-G; a daycare facility, zoned C-G; and an ACHD retention pond, zoned RUT in Ada County C. History of Previous Actions: In 2016, annexation and zoning (AZ-15-010) of 15.07 acres of land with a C-C zoning district; rezone (RZ-15-011) of 0.57 of an acre and 5.09 acres of land from the C-G to the C-C zoning district; and preliminary plat (PP-15-013) consisting of 7 building lots, 1 common lot and 1 other lot on 20.03 acres of land for Swindell Subdivision was approved. A development agreement Meridian City Council Meeting Agenda January 2, 2018 – Page 197 of 559 EXHIBIT A Swindell Subdivision – MDA H-2017-0145 3 Instrument #2016-045074, Swindell Subdivision) was approved as a provision of annexation. Alternative Compliance (A-2016-0072) was also approved to UDC 11-3B-7C.3. A final plat (H-2016-0109) consisting of 7 building lots, 1 common lot and 1 other lot on 20.03 acres of land in the C-C and C-G zoning districts was approved in 2016. VII. ANALYSIS The applicant requests an amendment to the Development Agreement (DA) (Instrument #2016-045074) to include a conceptual development plan and building elevations for the overall development as required by the current agreement. The applicant anticipates offices, a family entertainment use (Vertical View) and flex space (i.e. office/warehouse) uses developing on the site, which qualify toward the variety of uses required in mixed use designated areas such as this. When the property was annexed, a conceptual development plan was not submitted for the site; only conceptual building elevations were submitted. Therefore, the City Council required a conceptual development plan for the overall development to be submitted and approved through a DA modification prior to any development occurring on the site. The plan was required to demonstrate consistency with the Mixed Use – Community designation per the Comprehensive Plan and include at least 3 land use types; a residential component was not required. Development of the site is required to comply with the structure and site design standards listed in the UDC (11-3A-19), including but not limited to the following: Extend or improve streets, drive aisles, cross access easements or similar vehicular and pedestrian connections provided from adjacent properties. All lots should have interconnectivity via cross-access easements. For lots with frontage on a public street, a minimum of forty percent (40%) of the buildable frontage of the property shall be occupied by building facades and/or public space. Within mixed use areas, and for large multi-building developments, buildings may be placed away from roadways if a minimum of thirty percent (30%) of the buildable frontage is occupied by building facades and/or public space. For properties greater than two (2) acres in size, no more than fifty percent (50%) of the total off street parking area for the site shall be located between building facades and abutting streets affects Lots 3 & 4). If parking cannot comply with this standard, it’s required to be screened by berms, landscaping, walls, architectural elements, or a combination of these elements to produce an appropriate buffer adjacent to public spaces and roadways. The design and layout of internal site parking shall avoid long straight unbroken parking aisles, provide crossing drive aisles for internal circulation at approximately one hundred fifty foot 150') intervals, or provide parking that is perpendicular to the building. This applies to the long vertical row of parking Lot 4. The concept plan does not reflect compliance with the items noted above; future development applications will be required to comply with these standards. Conceptual building elevations were also required to be submitted for future structures within the development that are consistent in design and incorporate some of the same design elements and construction materials to unify the development. Elevations were required to reflect design elements suited for commercial developments rather than industrial developments (i.e. incorporate modulation, fenestration, variations in profile, mix of materials, etc.). Conceptual architectural drawings were submitted for the family entertainment and the Meridian City Council Meeting Agenda January 2, 2018 – Page 198 of 559 EXHIBIT A Swindell Subdivision – MDA H-2017-0145 4 office/warehouse use; sample photos of other buildings were also included (see Exhibit A.3). The design elements and construction materials are all very different and do not incorporate a common theme and/or material(s) as required. Additionally, a couple of the large structures are very industrial in appearance and are not suited for a commercial development such as this and are not approved. ALL future structures are required to comply with the design standards in the Architectural Standards Manual; inclusion of the proposed elevations in the DA as examples of future buildings to be constructed within the development does not constitute approval of such. Staff has discussed the lack of incorporation of a common theme and/or material(s) in the building elevations for the overall development with the applicant. The applicant intends to submit elevations and/or design standards for the development that do comply with this requirement prior to the Council hearing. Therefore, staff does not recommend approval of the concept elevations included in Exhibit A.3 for inclusion in the DA. If the applicant submits concept elevations prior to the Council hearing that are deemed to comply with this requirement, staff recommends they be included in the amendment and approved; if not, staff recommends the application is continued to a later date in order for the applicant to comply with this requirement. Staff recommends approval of the proposed concept plan with the changes noted above and included in strike-out/underline format in Exhibit A. 4. Further, staff will provide a recommendation at the hearing in regard to the conceptual building elevations to be included in the DA, which the applicant intends to submit prior to the hearing. VIII. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Proposed Conceptual Development Plan (dated: 9/14/17) 3. Proposed Conceptual Building Elevations – NOT APPROVED 4. Current & Proposed Development Agreement Provisions Meridian City Council Meeting Agenda January 2, 2018 – Page 199 of 559 EXHIBIT A Swindell Subdivision – MDA H-2017-0145 5 Exhibit A.1: Vicinity/Zoning Map Meridian City Council Meeting Agenda January 2, 2018 – Page 200 of 559 EXHIBIT A Swindell Subdivision – MDA H-2017-0145 6 Exhibit A.2: Proposed Conceptual Development Plan (dated: 9/14/17) Meridian City Council Meeting Agenda January 2, 2018 – Page 201 of 559 EXHIBIT A Swindell Subdivision – MDA H-2017-0145 7 Exhibit A.3: Proposed Conceptual Building Elevations – NOT APPROVED Meridian City Council Meeting Agenda January 2, 2018 – Page 202 of 559 EXHIBIT A Swindell Subdivision – MDA H-2017-0145 8 NOT APPROVED Meridian City Council Meeting Agenda January 2, 2018 – Page 203 of 559 EXHIBIT A Swindell Subdivision – MDA H-2017-0145 9 NOT APPROVED Meridian City Council Meeting Agenda January 2, 2018 – Page 204 of 559 EXHIBIT A Swindell Subdivision – MDA H-2017-0145 10 Meridian City Council Meeting Agenda January 2, 2018 – Page 205 of 559 EXHIBIT A Swindell Subdivision – MDA H-2017-0145 11 VERTICAL VIEW ELEVATIONS Meridian City Council Meeting Agenda January 2, 2018 – Page 206 of 559 EXHIBIT A Swindell Subdivision – MDA H-2017-0145 12 Meridian City Council Meeting Agenda January 2, 2018 – Page 207 of 559 EXHIBIT A Swindell Subdivision – MDA H-2017-0145 13 Exhibit A.4: Current & Proposed Development Agreement Provisions Staff’s recommended changes in strike-out/underline format 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: a. Prior to any development occurring on the site (including issuance of building permits), the development agreement shall be modified to include a conceptual development plan and building elevations for the overall development. The conceptual plan shall demonstrate consistency with the Mixed Use – Community designation per the Comprehensive Plan and shall include at least 3 land use types. Conceptual building elevations for future structures within this development shall be generally consistent in design and incorporate some of the same design elements and construction materials to unify the development. Elevations should reflect design elements suited for commercial developments rather than industrial developments (i.e. incorporate modulation, fenestration, variations in profile, mix of materials, etc.). b. The subject property is allowed two (2) building permits prior to subdivision of the property. Prior to submittal of the third building permit, the subject property shall be subdivided. c. The existing home and associated outbuildings shall be removed from the site prior to signature by the City Engineer on the final plat or issuance of the first building permit, whichever occurs first. d. Future development of this site shall substantially comply with the preliminary plat and site/landscape plan included in Exhibit A of the Staff Report that is attached to the Findings of Fact and Conclusions attached as Exhibit “B” and the conditions contained herein. e. Future development shall comply with the design standards listed in UDC 11-3A-19 and the City of Meridian Architectural Design Manual., including but not limited to the following: i. Extend or improve streets, drive aisles, cross access easements or similar vehicular and pedestrian connections provided from adjacent properties. All lots should have interconnectivity via cross-access easements. ii. For lots with frontage on a public street, a minimum of forty percent (40%) of the buildable frontage of the property shall be occupied by building facades and/or public space. Within mixed use areas, and for large multi-building developments, buildings may be placed away from roadways if a minimum of thirty percent (30%) of the buildable frontage is occupied by building facades and/or public space. iii. For properties greater than two (2) acres in size, no more than fifty percent (50%) of the total off street parking area for the site shall be located between building facades and abutting streets (affects Lots 3 & 4). If parking cannot comply with this standard, it’s Meridian City Council Meeting Agenda January 2, 2018 – Page 208 of 559 EXHIBIT A Swindell Subdivision – MDA H-2017-0145 14 required to be screened by berms, landscaping, walls, architectural elements, or a combination of these elements to produce an appropriate buffer adjacent to public spaces and roadways. iv. The design and layout of internal site parking shall avoid long straight unbroken parking aisles, provide crossing drive aisles for internal circulation at approximately one hundred fifty foot (150') intervals, or provide parking that is perpendicular to the building. This applies to the long vertical row of parking Lot 4. f. The developer shall provide a 35-foot wide buffer along the west boundary of the site adjacent to S. Fignut Way; and a 25-foot wide buffer along the southern boundary of Lot 2, Block 1 landscaped with native grasses and bushes as alternative compliance (A- 2016-0072) to UDC 11-3B-7C.3. Because of the irrigation and drainage easement that exists along the west boundary of the site, trees are prohibited within the easement. All buffers may be constructed at the time of lot development. g. A cell tower shall not be constructed on this site unless specifically approved by the City. Meridian City Council Meeting Agenda January 2, 2018 – Page 209 of 559 City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: / �P Project/File Number: H-2017-0058 Item Title: Development Agreement for Pine 43 With DMB Development LLC Meetina Notes 0 ADA COUNTY RECORDER Christopher D. Rich 2018-000751 BOISE IDAHO Pgs=98 BONNIE OBERBILLIG 01/03/2018 01:36 PM CITY OF MERIDIAN, IDAHO NO FEE DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. DMB Development, LLC, Owner/Developer THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this a'0) day of �CwU , 2PT/7, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and DMB Development, LLC, whose address is 250 S. Beechwood, Boise, Idaho 83709, hereinafter called OWNER/ DEVELOPER. 1. RECITALS: 1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-6511 A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owner/Developer made a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section 11-513-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Developer has submitted an application for a modification to existing Development Agreement Inst. #108022893; the Annexation of 0.07 acres of land from RUT to the R-15 (Medium High Density Residential) Zoning Designation; and the Rezone of 31.24 acres of land from the C -G (General Retail and Service Commercial) zoning district to R-15 (Medium High Density Residential) and 27.48 acres of land from the C -G. General Retail and Service Commercial) to R-40 (High Density Residential) zoning district in the Municipal Code of the City of Meridian on the Property described in Exhibit "A". 1.5 WHEREAS, Owner/Developer made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the DEVELOPMENT AGREEMENT—PINE 43 (H-2017-0058) PAGE 1 OF 10 Meridian City Council Meeting Agenda January 2, 2018 – Page 212 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 213 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 214 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 215 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 216 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 217 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 218 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 219 of 559 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER/DEVELOPER: DMB Development, LLC CITY OF MERIDIAN By: Mayor Tam e Weerd STATE OF IDAHO ) ss: County of Ada, ) ATTEST: CJ4y Coles, City Clerk O this A of_A"440'L17, before me, the undersigned, a Notary Public in and for said State, personally appeared 4kow-R— ' �gjF�n known or identified to me to be the1Q10— ofDMB Development, LLC and acknowledged to me that he executed the same on behalf of said corporation. IN WITNESS WI4EREOF above written. �l K. S� 4�•e®e®00sa0Olw #0TAR�_ •: (SEAL) set my ° '0-Go0 i •s �0V81�C+ OF STATE OF IDAHO ) h►ue�obaeco°�� ss County of Ada ) On this day of 201 before me, a Notary Public, personally appeared Tammy de Weerd and C.Jay oles, know or identi d to me to be a Mayor an Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. 0 40008ON800 0,00 SSS REOF, I have hereunto set my hand and a ixed my official seal the day and year in this certificate first aWD 914n. (VAL1, ;' Notary Pu licjor Idaho #•,.,uiQ ,�Q •• Residing at: M Gt o •'99n: !Q►*" Commission expire : oaL DEVELl�ty l� ENT—PINE 43 (H-2017-0058) PAGE IO OF I0 my official se4 the day4k6y50iWcerfificate first Residing at: My Commission Meridian City Council Meeting Agenda January 2, 2018 – Page 221 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 222 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 223 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 224 of 559 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0058 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Modification to the existing Development Agreement (Inst. 108022893) to accommodate the proposed mixed use development plan; Annexation and zoning of 0.07 of an acre of land from the RUT zoning district in Ada County to the R-15 (medium high- density residential) zoning district in the City; Rezone of 31.24 acres of land from the C-G (general retail and service commercial) to the R-15 (medium high-density residential) zoning district; and 27.48 acres of land from the C-G zoning district to the R-40 (high density residential) zoning district; and, Preliminary Plat consisting of 364 building lots and 50 common lots on 119.77 acres of land in the R-15, R-40 and C-G zoning districts, by DMB Development. Case No(s). H-2017-0058 For the City Council Hearing Date of: October 17, 2017 (Findings on November 8, 2017) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of October 17, 2017, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of October 17, 2017, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of October 17, 2017, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of October 17, 2017, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. EXHIBIT B Meridian City Council Meeting Agenda January 2, 2018 – Page 225 of 559 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0058 - 2 - 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of October 17, 2017, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for a modification to the development agreement; annexation and zoning with the requirement of a development agreement; rezone; and preliminary plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of October 17, 2017, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. Meridian City Council Meeting Agenda January 2, 2018 – Page 226 of 559 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0058 - 3 - A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of October 17, 2017 Meridian City Council Meeting Agenda January 2, 2018 – Page 227 of 559 Q' By action of the City Council at its regular meeting held on the day of , 2017. COUNCIL PRESIDENT KEITH BIRD COUNCIL VICE PRESIDENT JOE BORTON COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER LUKE CAVENER COUNCIL MEMBER GENESIS MILAM MAYOR TAMMY de WEERD TIE BREAKER) VOTED /eXt VOTED /4<' VOTED 1C4 VOTED VOTED U1, VOTED A --h VOTED Attest: = moa`' ily of w S CE IDIAN i DAH* C.JatColes SEAL City Clerk Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: rj"-fU Dated: City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0058 - 4 - Meridian City Council Meeting Agenda January 2, 2018 – Page 228 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 1 STAFF REPORT Hearing Date: October 17, 2017 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Pine 43 – MDA, AZ, RZ & PP (H-2017-0058) I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, DMB Development, has submitted applications for the following: Modification to the existing Development Agreement (Inst. #108022893) to accommodate the proposed mixed use development plan; Annexation and zoning of 0.07 of an acre of land from the RUT zoning district in Ada County to the R-15 (medium high-density residential) zoning district in the City; Rezone of 46.55 31.24 acres of land from the C-G (general retail and service commercial) to the R-15 (medium high-density residential) zoning district; and 27.48 acres of land from the C- G zoning district to the R-40 (high density residential) zoning district; and, Preliminary Plat consisting of 510 364 building lots and 50 common lots on 119.69 119.77 acres of land consisting of 108 mixed use (28 commercial and 80 multi-family residential) building lots & 28 mixed use common lots on 73.14 acres of land in the C-G district; and 353 residential building lots consisting of 175 single-family detached, 138 single-family attached and 40 attached live/work & 21 residential common lots on 46.55 acres of land in the R-15, R- 40 and C-G zoning districts. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed MDA, AZ, RZ and PP applications in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. The Commission is not required to make a recommendation on the MDA application; City Council is the decision making body on this application. The Meridian Planning & Zoning Commission heard these items on July 20, August 3 and 17, and September 7, 2017. At the public hearing on September 7th, the Commission moved to recommend approval of the subject AZ, RZ and PP requests. a. Summary of Commission Public Hearing: i. In favor: Dan Torfin ii. In opposition: None iii. Commenting: Tom Bevan iv. Written testimony: Dan Torfin v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: Bill Parsons b. Key issue(s) of Public Testimony: i. Question regarding connection to Wilson Lane from this development. c. Key Issues of Discussion by Commission: Meridian City Council Meeting Agenda January 2, 2018 – Page 229 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 2 i. Changes from the existing conceptual development plan in the development agreement to the proposed plan; ii. Adequacy of off-street parking in the multi-family residential portion of the development; iii. Would like to see an updated development plan and open space calculations based on Staff’s recommendations and the revised concept drawing shown at the Council meeting on 8/17/17. iv. The Commission was in support of the changes made to the conceptual development plan shown at the 9/7/17 Commission meeting. d. Commission Change(s) to Staff Recommendation: i. None e. Outstanding Issue(s) for City Council: i. None The Meridian City Council heard these items on October 17, 2017. At the public hearing, the Council approved the subject MDA, AZ, RZ and PP requests. a. Summary of City Council Public Hearing: i. In favor: Dan Torfin, Applicant’s Representative ii. In opposition: None iii. Commenting: Jack Cortabitarte; Dale Newberry iv. Written testimony: Dan Torfin, Applicant’s Representative v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. Provision of a sewer and water stub to the Cortabitarte property when the commercial portion of the site along E. Fairview Ave. develops. c. Key Issues of Discussion by Council: i. None d. Key Council Changes to Staff/Commission Recommendation i. Modification to DA provision #5.1.1 in Exhibit A.6 as requested and agreed upon by the applicant as shown. III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017- 0058, as presented in the staff report for the hearing date of October 17, 2017, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0058, as presented during the hearing on October 17, 2017, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0058 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) Meridian City Council Meeting Agenda January 2, 2018 – Page 230 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 3 IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located south of E. Fairview Avenue, east of N. Locust Grove Road, north of Commercial Street and west of Hickory Avenue, in Section 8, Township 3 North, Range 1 East. B. Owners: DMB Development, LLC 250 S. Beechwood Boise, ID 83709 C. Applicant: Dan Torfin, DMB Development, LLC 250 S. Beechwood Boise, ID 83709 D. Representative: Scott Wonders, JUB Engineers, Inc. 250 S. Beechwood, Ste. 201 Boise, ID 83709 E. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for a development agreement modification, annexation and zoning, rezone, and preliminary plat. A public hearing is required before the Planning & Zoning Commission and City Council on the annexation and zoning, rezone and preliminary plat applications; a public hearing is only required before the City Council on the development agreement application, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: June 30, 2017 (Commission); September 12, 2017 (City Council) C. Radius notices mailed to properties within 300 feet on: June 23, 2017 (Commission); September 11 and 14, 2017 (City Council) D. Applicant posted notice on site(s) on: July 10, 2017 (Commission); October 3, 2017 (City Council VI. LAND USE A. Existing Land Use(s) and Zoning: The subject property consists of 23 lots/parcels, zoned C-G. There are a few existing structures on the site that will be removed with development; the PKG office building exists on the property at the southeast corner of N. Webb Ave. and E. Pine Ave. and will remain. B. Character of Surrounding Area and Adjacent Land Use and Zoning: There is a variety of developed and undeveloped land surrounding this site consisting of commercial, office, industrial and a mix of residential uses, zoned I-L, C-G, L-O, RUT in Ada County, R-8 and R-15. C. History of Previous Actions: In 2007, this property was included in the annexation (AZ-07-006, Ordinance #08-1348), rezone (RZ-07-010), preliminary plat (PP-07-008) and variance (VAR-07-007) for Pinebridge Subdivision. A development agreement was required as a provision of annexation, Meridian City Council Meeting Agenda January 2, 2018 – Page 231 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 4 recorded as Instrument No. 108022893. Several time extensions were approved for the preliminary plat (TE-09-015, TEC-11-002, TEC-13-004, and TEC-15-002), which expired on May 7, 2017. In 2011, a modification to the development agreement (Inst. No. 108022893) for Pinebridge was approved which removed the Scentsy property from the agreement and required a new development agreement for the Scentsy property (MDA-10-010, Inst. No. 111052691). D. Utilities: 1. Location of sewer: Sanitary sewer mains intended to provide service to the project area, are currently existing adjacent to, or are currently traversing through the project area. 2. Location of water: Domestic water mains intended to provide service to the project area, are currently existing adjacent to, or are currently traversing through the project area. 3. Issues or concerns: Applicant shall be responsible for the extension of sanitary sewer and domestic water mains to and through the project area. E. Physical Features: 1. Canals/Ditches Irrigation: The Settler’s Canal and Jackson Drain cross this site as well as several smaller irrigation ditches. 2. Hazards: Staff is unaware of any hazards that may exist on this site. 3. Flood Plain: This site does not lie within the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS LAND USE: The Comprehensive Plan Future Land Use Map (FLUM) designates this site as Mixed Use - Community (MU-C). The purpose of the MU-C designation is to allocate areas where community-serving uses and dwellings are seamlessly integrated into the urban fabric. The intent is to integrate a variety of uses, including residential, and to avoid mainly single-use and strip commercial type buildings. Non- residential buildings in these areas have a tendency to be larger than in Mixed Use – Neighborhood areas, but not as large as in Mixed Use – Regional areas. Goods and services in these areas tend to be of the variety that people will mainly travel by car to, but also walk or bike to (up to 3 or 4 miles). Employment opportunities for those living in and around the neighborhood are encouraged. Developments are encouraged to be designed according to the conceptual MU-C plan depicted below Figure 3-3 in the Comprehensive Plan, pg. 27). Meridian City Council Meeting Agenda January 2, 2018 – Page 232 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 5 THE CORE: This property is located within the northern area of “The Core” designated in The Comprehensive Plan. This area focuses on fostering an environment for health sciences, technology and business centers. The Core is a community of partners and programs creating sustainable jobs, development products, training, and research. The Core is a business diversity of the future; jobs in research, development and manufacturing that cannot be outsourced. The corridor of complementary businesses and services provides a one-stop destination for visitors and workforce with all necessary amenities. The commercial areas proposed with this development should provide for businesses that incorporate this vision. The diversity of residential housing choices proposed should provide nearby housing options for employees in these areas. TRANSPORTATION: The Master Street Map (MSM) designates north/south and east/west industrial collector streets through this site from E. Pine Avenue to E. Fairview Avenue (N. Webb Way) and from N. Locust Grove Road to the east property boundary (E. State Ave.), respectively. East Fairview Ave., N. Locust Grove Rd., and E. Pine Ave. are all existing arterial streets that will serve this development. PROPOSED USE: The applicant proposes to develop this property with 123 single-family detached homes, 91 attached townhomes, 504 multi-family units (apartments), and 19 vertically integrated residential (live/work), office and commercial uses. The gross density of the R-15 zoned area (46.55 31.24 acres) where 353 233 single-family detached, townhomes and vertically integrated residential units are proposed is 7.587.46 dwelling units per acre (d.u./acre). The gross density of the R-40 zoned area (27.48 acres) where 504 multi-family residential units are proposed is 18.34 d.u./acre. The gross density of both of the C-G zoned areas totaling 24.03 acres where 480 multi-family residential units are proposed is 20 d.u./acre. Overall in the residential areas of the development, the gross density is 11.8 12.55 d.u./acre, which is consistent with the density desired in MU-C designated areas of 6 to 15 d.u./acre. The proposed conceptual development plan depicts commercial (office/retail) uses adjacent to Fairview Avenue, N. Locust Grove Road, and E. Pine Avenue (east of N. Webb Way and south of Pine). Single-family, multi-family and vertically integrated residential uses are proposed internal to the development, north of E. State Avenue with a portion of the multi-family on the north side of E. Pine Avenue, west of N. Webb Way. Staff finds the proposed layout is generally consistent with the conceptual MU-C plan depicted above. However, because the adjacent property to the west along the north side of Pine is an industrial use and is designated on the FLUM as Industrial; and because Pine Meridian City Council Meeting Agenda January 2, 2018 – Page 233 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 6 is a commercial arterial that is developing with higher density employment type uses, staff recommends commercial uses be developed instead of high density residential between Pine and State, west of Webb mirroring that proposed on the east side of Webb, south of State and north of Pine. State Avenue will serve as a “break” between commercial and residential uses. The high-density residential development may be relocated to the area north of the Jackson Drain adjacent to the other multi-family development; or, single-family uses may develop in that area as currently proposed. The current C-G zoning district is not specifically listed as an appropriate zoning district in the Comprehensive Plan for MU-C designated areas; however, Council deemed the zoning appropriate when the property was annexed in 2007 under the mixed use standards that were in effect at that time. In reviewing development applications, the following items will be considered in Mixed Use and specifically, MU-C areas: (Staff analysis in italics) Development should comply with the general guidelines for development in all Mixed Use areas. See guidelines and staff’s analysis below. All developments should have a mix of at least three land use types. A variety of residential housing types are proposed consisting of single-family detached, townhomes, multi-family apartments) and vertically integrated live/work units; along with commercial and office uses for a mix of land use types as required. Residential uses should comprise a minimum of 20% of the development area at densities ranging from 6 to 15 units/acre. Residential uses are proposed on approximately 6050% of the site resulting in a gross density of 11.8 12.55 units/acre overall in residential areas. However, Staff is recommending the multi-family portion of the development on the west side of Webb between Pine and State is changed to commercial/office uses which may reduce this number if the multi-family isn’t relocated elsewhere on the site. Non-residential buildings should be proportional to and blend in with adjacent residential buildings. Final design of non-residential buildings should comply with this requirement. Vertically integrated structures are encouraged. A total of 40 vertically integrated townhomes are proposed that will accommodate commercial development within the residential unit on the ground floor. Unless a structure contains a mix of both residential and office, or residential and commercial land uses, maximum building size should be limited to a 30,000 square-foot building footprint. For community grocery stores, the maximum building size should be limited to a 60,000 square- foot building footprint. For the development of public school sites, the maximum building size does not apply. Only one of the proposed commercial building footprints exceeds 30,000 s.f. at 36,000’+/- (at the southwest corner of the site); others are well below that. This structure should not exceed 30,000 s.f. unless it is a community grocery store or public school site; or, public/quasi-public uses are proposed in excess of the required 5%. Although some of the 2- story office buildings will be around 50,000 – 60,000 s.f., the footprint should not exceed 30,000 s.f. Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space , libraries , and school s that comprise a minimu m o f 5% of the development area are required. Outdoor seating areas at restaurants do not count towards this requirement. Public and/or quasi-public spaces/places such as those listed should be provided within the overall development. In developments where multiple commercial and/or office buildings are proposed (not residential), the buildings should be arranged to create some form of common, usable area, such Meridian City Council Meeting Agenda January 2, 2018 – Page 234 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 7 as plaza or green space. The concept plan should be revised to include a minimum of 5% common, usable areas as described. Where the development proposes public and quasi-public uses to support the development above the minimum 5%, the developer may be eligible for additional residential densities and/or an increase to the maximum building footprint. If public/quasi-public uses are proposed in excess of the minimum 5%, the 36,000+/- square foot building proposed at the southwest corner of the site may be allowed. The site plan should depict a transitional use and/or landscaped buffering between commercial and existing low- or medium-density residential development. There is no existing low or medium-density residential development abutting this site that requires buffering. Community serving facilities such as hospitals, churches, schools, parks, daycares, civic buildings, or public safety facilities are expected in larger mixed use developments. Staff considers this a large mixed use development; as such, it should contain some of these types of uses. All mixed use projects should be directly accessible to neighborhoods within the section by both vehicles and pedestrians. Pedestrian pathways are proposed internally within the development and adjacent to streets. There are no “neighborhoods” within this section as most of the land is commercial and industrial; however, the adjacent arterial streets and proposed collector street will make it easy for vehicles to access the site from nearby neighborhoods to the north and west of this site. Segments of the City’s multi-use pathway system are also designated on this site which will provide connectivity to/from adjacent developments. Street sections consistent with the ACHD Master Street Map (MSM) are required within the Unified Development Code. There is an industrial collector street designated north/south and east/west through this site on the MSM; streets (N. Webb Way and E. State Ave.) are proposed in accord with the MSM. Sample uses appropriate in MU-C areas would include: All MU-N categories, community grocer, clothing stores, garden centers, hardware stores, restaurants, banks, drive-thru facilities , aut o servic e station, and retail shops , and other appropriate community-serving uses. Appropriate zoning districts in the MU-C include: TN-R, TN-C, C-C, L-O, R-15 and R-40. There are a mix of uses proposed consisting of retail, office and variety of residential options; the proposed zoning for the single-family residential portion of the development is R-15 and the proposed zoning for the multi-family residential portion of the development is R-40. The existing C-G zoning was previously approved for this site and is proposed to consist of multi- family residential, commercial retail and office uses. Future uses should be of the “community serving” variety as noted above. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use (staff analysis in italics): Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) The proposed single- and multi-family dwellings in the form of detached and attached townhome) units, apartments and vertically integrated will contribute to the range of housing opportunities available in the City. Staff is unaware of how “affordable” homes/units in this development will be. Meridian City Council Meeting Agenda January 2, 2018 – Page 235 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 8 Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D) There are several direct accesses proposed to adjacent collector and arterial streets within the commercial and multi-family sections of the development. Because the UDC (11-3A-3) also restricts access to these streets, Council approval of these accesses is required. Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) City services are available to be extended by the developer to the proposed lots upon development of the site in accord with UDC 11-3A-21. Require new residential development to meet development standards regarding landscaping, signage, fences and walls, etc.” (3.05.02C) Landscaping is required to be provided in common area lots within the subdivision in accord with the standards listed in UDC 11-3G-3E and within the street buffers along E. Fairview Avenue, N. Locust Grove Road, E. State Avenue, N. Webb Way, and E. Pine Avenue in accord with the standards listed in UDC 11-3B-7C. Provide housing options close to employment and shopping centers.” (3.07.02D) The variety of housing options proposed with this development will be in close proximity to nearby employment and shopping centers at Eagle/Fairview, Eagle/Ustick and Eagle/Franklin; the medical school proposed southwest of the site at Locust Grove/Central Drive; and, St. Luke’s hospital and medical center south of Franklin and east of Eagle Road. Provide plazas and public areas and integrate them as destinations that provide places for recreation, social gathering, and civic activities.” (4.04.01C) Plazas and public gathering areas should be provided with this development in commercial areas accordingly. Provide for a wide diversity of housing types (single-family and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) The proposed development provides for diverse housing types consisting of single-family detached homes, attached townhomes, multi-family apartments and vertically integrated live/work units which will provided choices between ownership and rental dwelling units. Require common area in all subdivisions.” (3.07.02F) The UDC requires common open space to be provided for single-family and multi-family developments as set forth in UDC 11-3G-3 and 11-4-3-27 respectively. Locate high-density development, where possible, near open space corridors or other permanent major open space and park facilities, Old Town, and near major access thoroughfares.” The proposed multi-family portions of the development are located within walking distance of Old Town, adjacent to a segment of the City’s multi-use pathway system that provides recreational access along the Jackson Drain open space corridor and is near major access thoroughfares (i.e. E. Fairview Ave., N. Locust Grove Rd., and E. Pine Ave.). Develop pathways to connect Meridian with Boise, Nampa, Kuna and Eagle.” (6.01.02C) Segments of the City’s regional pathway system are proposed through this site east/west along the north side of the Jackson Drain and north/south along N. Webb Way, a future Meridian City Council Meeting Agenda January 2, 2018 – Page 236 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 9 collector street, between Pine and Fairview Avenue in accord with the Pathways Master Plan. This pathway is intended to eventually provide connections to pathways in adjacent cities. Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) The regional pathway proposed along the north side of the Jackson Drain stubs to the east and west; and north/south between Pine and Fairview will link developments together and promote neighborhood interconnectivity. Diversify and balance the location of up to 1,200 square foot housing throughout the City e.g. avoid concentration of one housing type in a geographical area). (3.07.01N) The proposed diversity in housing types will prevent the concentration of one type of housing in this area. Improve and protect creeks (Fivemile, Eightmile, Ninemile, Tenmile, South Slough, and Jackson and Evans drainage) throughout commercial, industrial and residential areas.” The Jackson Drain runs east/west through this site and should remain open and be improved and protected with development. Limit canal tiling and piping of ditches, creeks, and drains where public safety issues are not of concern.” (5.01.01E) The Jackson Drain, which runs east/west through this site, is required to remain open and not be piped. Staff recommends wrought iron fencing is required adjacent to the creek to preserve public safety and views of the waterway. Plan for a variety of commercial and retail opportunities within the Area of City Impact.” 3.05.01J) The proposed mixed use development should provide a wide variety of commercial and retail opportunities for area residents. Locate high density development, where possible, near open space corridors or other permanent major open space and park facilities, Old Town, and near major access thoroughfares.” (3.07.02L) Multi-family apartments are proposed adjacent to a linear open space corridor where the Jackson Drain and a segment of the City’s multi-use pathway is located and in close proximity to E. Fairview Ave. and E. Pine Ave., both major access thoroughfares. Encourage high tech, research, pharmaceutical firms and high-quality research facilities. 4.01.01F). The proposed commercial/office development should allow for businesses of this type in the area of the City designated as The Core. The proposed residential uses should provide nearby housing for employees of these facilities. Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets). (3.03.020) With this development, E. State Street will be extended as a collector street from the east to the west boundary to Locust Grove Road. A collector street is proposed to provide a connection between E. Fairview and E. Pine Avenue. A local stub street is proposed at the north end of the site to the west boundary for eventual connection to E. Wilson Lane (there is a parcel with an existing structure on it that prevents the street from connecting). Meridian City Council Meeting Agenda January 2, 2018 – Page 237 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 10 VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Districts: The purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian comprehensive plan. Residential districts are distinguished by the dimensional standards of the corresponding zone and housing types that can be accommodated UDC 11-2A-1). The purpose of the commercial districts is to provide for the retail and service needs of the community in accordance with the Meridian comprehensive plan. Six (6) districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways (UDC 11-2B-1). B. Schedule of Use: UDC Table 11-2A-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-15 and R-40 zoning districts. Any use not explicitly listed, or listed as a prohibited use is prohibited. Single-family detached and townhome dwellings are principally permitted uses; and vertically integrated residential is a conditional use in the R-15 zoning district; multi-family developments are a conditional use in the proposed R-40 zoning district. UDC Table 11-2B-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the C-G zoning district. Any use not explicitly listed, or listed as a prohibited use is prohibited. Retail, restaurants, personal and professional services (including offices) are all principally permitted uses; and multi-family is a conditional use in the C-G zoning district. (See Table 11-2B-2 for other uses.) C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Tables 11-2A-7 and 11-2B-3 for the R-15, R-40 and C-G zoning districts respectively. D. Landscaping: Landscaping shall be required in accordance with the standards listed in UDC 11- 3B-7C, Street Buffer Landscaping; 11-3A-17, parkways; and, 11-3G-3E, common open space areas. E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single- family detached, townhomes, multi-family dwellings and vertically integrated residential; and, 11-3C-6B for non-residential uses. F. Structure and Site Design Standards: Development of this site must comply with the design standards listed in UDC 11-3A-19 and the guidelines listed in the Architectural Standards Manual ASM). IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: 1. Development Agreement (DA) Modification: The applicant has applied for a modification to the existing development agreement (Inst. #108022893) for Pinebridge to update the conceptual development for the site and update the text of the agreement in accord with the proposed plan. The previous development plan for the site that is proposed to be modified consisted of approximately 3,000,000 square feet of commercial, light office, and multi-family residential uses and a medical campus and included the 50+/- acre property that is now the Scentsy Commons Campus to the east (see Exhibit A.2). A subsequent amendment removed the Meridian City Council Meeting Agenda January 2, 2018 – Page 238 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 11 Scentsy property from the agreement. Since the time this property was annexed, Pine Avenue has been extended between Locust Grove and Eagle Road; a roundabout has been constructed at the intersection of E. Pine Ave. and N. Webb Ave.; infrastructure has been completed to support the Scentsy Commons and PKG Campuses. Conceptual Development Plan: The proposed conceptual development plan included in Exhibit A.2 is a refinement of the plan approved 10 years ago with the Pinebridge development. It includes commercial components for office and retail and a variety of residential housing types. The concept plan depicts commercial uses along adjacent arterial streets (i.e. Fairview, Locust Grove and Pine); high density residential (480+/- units) along the east side of Webb, north of E. State Avenue on the north end of the site and west of Webb between State and Pine; and medium density residential (detached homes, attached townhomes, vertically integrated) (353+/) units internal to the development north of E. State Avenue on the west side of N. Webb Way. Streets, alleys and internal driveways are depicted for circulation within the development and access to the proposed dwelling units and commercial uses; parking is also depicted for the proposed commercial and multi-family residential uses. Conceptual building elevations were also submitted for commercial, townhome and single- family detached homes proposed within the development along with floor plans for the single-family detached homes and attached townhomes (see Exhibit A.5). As discussed above in Section VII, staff is recommending the conceptual development plan is revised to reflect commercial uses instead of multi-family residential in the area west of Webb between State and Pine to mirror that on the east side of W. Webb Ave. The multi-family units may be relocated to the area north of the Jackson Drain adjacent to the other multi-family units; or, they may be removed entirely. Additionally, due to the narrow width of Lots 2-20, Block 10 (24’) where townhomes are proposed without alley access, staff is concerned that the appearance of these units will be almost completely garage dominated with very little greenspace (up to 4’) resulting from a minimum garage/parking pad width of 20 feet and no room for on-street parking with 20-foot wide driveways for each lot. The same is true for Lots 2-22, Block 19 which are even narrower at 20-feet wide, except there will be no room for on-street parking as the driveways will encompass the entire width of the lots. Therefore, staff recommends the aforementioned lots in Blocks 10 and 19 are widened to allow for single-family detached homes. Additionally, because no on-street parking is allowed along W. Webb Way, the alley accessed townhomes in Block 18 will not have any on- street parking. Therefore, Staff recommends a parking area is provided for guest parking similar to that for Blocks 6 and 10. Staff recommends the concept plan is revised to incorporate these changes and other changes that affect the site design as recommended by Staff in Exhibit A.6 prior to the City Council meeting. The proposed and recommended modifications to the concept plan will provide for a greater variety of housing types in this area which will assist in supporting the proposed commercial retail and office uses, as well as provide employment opportunities for existing and new residents in the nearby vicinity. The recommended modifications will also make the plan more in line with the vision and purpose of The Core as discussed above. Note: The proposed vertically integrated residential project and multi-family development will require conditional use approval prior to development. Meridian City Council Meeting Agenda January 2, 2018 – Page 239 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 12 2. Annexation & Zoning The applicant has applied for annexation and zoning of 0.07 of an acre of land with an R-15 medium high-density residential) (0.01 of an acre) and C-G (general retail and service commercial) (0.06 of an acre) zoning district, consistent with the MU-C FLUM designation. The land proposed to be annexed is at the corner of a parcel and is proposed to be dedicated as right-of-way (ROW) for the extension of E. State Avenue; the remainder of the parcel is not required to be included in the annexation application. The legal descriptions submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed and rezoned. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. Because there is already a development agreement in place for the proposed development, staff recommends the legal description included in the DA is amended to include the subject property. 3. Rezone The applicant requests a rezone of 46.55 acres of land from the C-G (general retail and service commercial) to the R-15 (medium high-density residential) zoning district. A legal description is included in Exhibit C that shows the boundaries of the property proposed to be rezoned. The proposed rezone will allow the development of single-family residential uses, which will contribute to the mix of uses desired within MU-C designated areas such as this. Because development of this property is governed by the existing DA, which is proposed to be modified as part of this application, a new DA is not recommended as a provision of the rezone. 4. Preliminary Plat The proposed plat depicts a total of 510 364 building lots consisting of 233 single-family, 84 multi-family and 47 commercial lots, and 50 common lots on 119.69 119.77 acres of land consisting of 108 mixed use (28 commercial and 80 multi-family residential) building lots and 28 mixed use common lots on 68.12 acres of land in the R-15, R-40 and C-G districts.; and 353 single-family residential building lots consisting of 175 single-family detached lots, 138 single-family attached townhome lots, 40 attached live/work lots and 21 residential common lots on 46.55 acres of land in the R-15 zoning district. Per the phasing plan included in Exhibit A.3, the subdivision is proposed to develop in 13 14 phases beginning with the single-family residential portions. Proposed lots in the R-15 district for single-family residential uses start at range in size from 2,000 2,200 square feet (s.f.) to just over 4,000 s.f. with an average lot size of 3,246 s.f. with lot dimensions of 20- to 35-feet wide by 100- to 125-feet deep. Existing Structures: There are several existing structures depicted on the plat that are proposed to be removed. Removal of these structures should take place prior to signature on the final plat by the City Engineer for the phase in which they are located. Dimensional Standards: Development of this site is required to comply with the dimensional standards listed in UDC 11-2A-3B and 11-2A-7 for the R-15 district; 11-2B-3 for the C-G zoning district; and the subdivision design and improvement standards listed in UDC 11-6C-3. Meridian City Council Meeting Agenda January 2, 2018 – Page 240 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 13 The maximum block face length allowed in residential districts is 750 feet without an intersecting street or alley. Where a pedestrian connection is provided, the maximum block face may extend up to 1,000 feet in length. City Council may approve a block face up to 1,200 feet in length where block design is constrained by site conditions such as a large waterway and/or a large irrigation facility. Staff has reviewed the proposed block lengths and they’re all in compliance with and found that Block 10 that lies on the south side of the Jackson Drain, exceeds the maximum length standard. Council approval for the block length to extend up to 1,200 feet in length is required because the block design is constrained by the adjacent waterway. However, the block length currently measures approximately 1,540 feet which exceeds the most length that Council is able to approve; therefore, the plan will need to be revised to at least meet the maximum block face length of 1,200 feet if allowed by Council. Traffic Impact Study (TIS)/Street Improvements: A TIS was prepared for the previous development plan in 2007, which consisted of 550,000 s.f. of commercial space, 1,800,000 s.f. of office space, and 850 townhomes. It was estimated to generate 37,270 trips per day with 3,880 occurring in the PM peak hour. Part of this project was constructed – the Scentsy campus, located to the east on the west side of N. Eagle Road. An updated Traffic Impact Study (TIS) was prepared for the proposed development by Thompson Engineers which anticipated 229 single-family dwellings, 480 apartments, 108 townhomes, 96,000 s.f. of retail space and 417,000 s.f. of office space. It’s estimated to generate 3,199 new trips per day, of which 1,038 trips will occur during the AM peak hour and 1,325 trips will occur during the PM peak hour. The TIS determined that the proposed development will generate less traffic that the current approved development plan. See the TIS for more detailed information. Based on the traffic study, ACHD is requiring the construction of a dedicated right turn lane on Locust Grove Road at State Avenue to be constructed when State is constructed and intersections Locust Grove. See ACHD’s required improvements in Exhibit B.7. Streets: All streets within this development are proposed to be public. North Webb Way is proposed to be extended as an industrial collector street north of E. Pine Ave. to E. Fairview Ave; no on-street parking is allowed. North Webb Way south of Pine is fully improved. East State Ave. is also proposed to be extended as an industrial collector street from the east boundary to the west boundary of the site to N. Locust Grove Road; a 14-foot wide parking area is proposed along portions of the north side of the street with an attached 7-foot wide sidewalk. ACHD is requiring additional right-of-way (ROW) to be dedicated so that the parking and sidewalk is within the ROW. The UDC (11-3A-17C) requires minimum 5-foot wide detached sidewalks to be constructed along all collector streets; therefore, the plans should be revised accordingly. Internal local streets within the development are required by ACHD to be minimum 33-foot wide street sections with rolled curb, gutter and 5-foot wide attached sidewalks within 47 feet of ROW to allow parking on both sides of the streets. Staff supports the increased width as it allows for more on-street parking which is greatly needed with this development due to the small lots sizes and lack of visitor parking. The plat has been revised to reflect compliance with this requirement. North Machine Avenue is required to be extended as proposed at the southeast corner of the site to Pine Ave. consistent with ACHD’s prior action on Pinebridge and Scentsy Commons Meridian City Council Meeting Agenda January 2, 2018 – Page 241 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 14 Subdivisions. North Nola Avenue is depicted in error within building lots in Block 6 and needs to be removed from the plat. Access: Access to streets is required to comply with the standards listed in UDC 11-3A-3 unless otherwise waived by City Council. Where access via a local street is available, access should be taken via the local street; where access to a local street is not available, the property owner is required to grant cross-access/ingress-egress easements to adjoining properties. There are several driveway accesses via the proposed collector streets for the multi- family and commercial portions of the development that do not have access via a local street; ACHD has approved these accesses. Council should approve a waiver for these accesses if they deem appropriate; or, should restrict access as deemed appropriate in accord with UDC 11-3A-3. Driveways generally align with driveways on the other sides of the streets to reduce traffic conflicts. A stub street (E. Wilson St.) is proposed at the north end of the development to the west; a Fire Department approved temporary turn-around is required at the terminus because the stub street exceeds 150 feet in length. Staff recommends a driveway stub is provided on the northern portion of the property within the commercial area at the east property boundary to Parcel #R7104250004 owned by Cortabitarte’s for future cross-access and interconnectivity with adjacent parcels to the east. An alley is depicted on the north side of the multi-family development to the east boundary; this should not be extended past the driveway to the multi-family development. No other stub streets/driveways are proposed or recommended to the east as the adjacent property is zoned I-L (Light Industrial) and mostly developed with industrial uses consisting of trucking and wholesale uses that have access via N. Hickory Ave. Alleys: All alleys are required to be constructed in accord with the standards listed in UDC 11-6C-3B.5. Alleys are proposed for access to the lots in Blocks 6, 8, 11-12, and 16-18. Alleys are required to be designed so that the entire length is visible from a public street. The alley that provides access for the lots in Block 16 is not visible from a public street; ACHD required a loop alley for access to these lots from N. Meadowglen Ave.; the site plan should be reconfigured to comply with the aforementioned UDC standard and ACHD’s requirements. The street section for alleys shown on Sheet PP-02 of the plat complies with the required standards. The entrance to the alley from the public streets shall provide a minimum 28’ inside and 48’ outside turning radius. No parking is allowed on either side of the alley within 50’ of the alley entrance as measured from the centerline of the alley. Driveways: All driveway openings in curbs shall comply with the requirements of ACHD, per UDC 11-6C-3C. Common Driveways: Common driveways are required to comply with the standards listed in UDC 11-6C-3D. A common driveway is proposed on Lot 9 for access to Lots 5-8, Block 11. If Lot 10 isn’t using the driveway for access, the driveway on that lot should be located on the opposite site of the shared property line with the common driveway. Parking: Off-street parking is required to be provided for single-family detached, attached townhomes, multi-family and vertically integrated residential as set forth in UDC Table 11- 3C-6 and for non-residential uses as set forth in UDC 11-3C-6B. Meridian City Council Meeting Agenda January 2, 2018 – Page 242 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 15 Parking for the multi-family portions of the development will be reviewed with the conditional use permit application(s). Parking for the commercial portions of the development will be reviewed at the time of Certificate of Zoning Compliance. Bicycle parking is required to be provided for multi-family and non-residential uses per UDC 11-3C-6G in accord with the standards listed in UDC 11-3C-5C and will be reviewed with the Conditional Use Permit and/or Certificate of Zoning Compliance as applicable. On-street parking is prohibited along W. Webb Way and restricted to certain areas along the north side of E. State Ave. where additional right-of-way is proposed for such. Parking is allowed along internal local streets; however, with the width (i.e. 34-40’) of the lots proposed for single-family detached homes with 20-foot wide driveways, not alot is left for parking. Some off-street spaces are provided for guest parking within Blocks 6, 8 and 10 where the townhomes and live/work units are proposed which will help. There is also off-street parking proposed within the common areas in Blocks 7 and 10 where the swimming pool and sports courts are located which will serve those uses but may also be available for overflow parking. Staff recommends an off-street parking area is provided for Block 18 which has no on- street parking. Lighting: Outdoor lighting is required to comply with the standards listed in UDC 11-3A-11. Staff recommends pedestrian lighting is provided along the multi-use pathway within the common area adjacent to the Jackson Drain. Landscaping: Landscaping is required to be provided in the proposed development as set forth in UDC 11-3B and 11-3G-3E. A conceptual landscape plan was submitted with this application for the area proposed to be platted as shown in Exhibit A.4. A minimum 10-foot wide street buffer is required adjacent to all local streets within the development on land zoned C-G; a minimum 20-foot wide street buffer is required adjacent to all collector streets within the development; and a minimum 25-foot wide buffer is required adjacent to all arterial streets within the development in a common lot or dedicated buffer as set forth in UDC Table 11-2B-3. In residential districts, the buffer is required to be in a common lot owned and maintained by the Homeowner’s Association; in commercial districts the buffer may be in a common lot or in a permanent dedicated buffer, maintained by the property owner or business owner’s association per UDC 11-3B-7C.2. Landscaping is required along all pathways as set forth in UDC 11-3B-12C. Open Space/Site Amenities: Single-family/townhouse developments over 5 acres in size in residential districts are required to comply with minimum open space and site amenity requirements as set forth in UDC 11-3G-3. Based on the R-15 zoned area (46.55 31.24 acres) where single-family detached/townhomes are proposed and the R-40 zoned area (27.48 acres) where multi-family residential units are proposed, a minimum of 10% (or 4.66 5.87 acres) qualified open space and 2 qualified site amenities are required to be provided within that portion of the development. The applicant proposes a total of approximately 12.5% (or 4.667.37acres) of qualified open space consisting of internal common area, linear open space along the Jackson Drain, and street buffers along collector streets in accord with UDC standards as shown in Exhibit A.4. Qualified site amenities for the residential neighborhood consist of a swimming pool and cabana, sports and tennis courts, tot lots/play areas for children and segments of the City’s 10-foot wide multi-use pathway system along the Jackson Drain and along Webb Ave. in accord with UDC standards. Meridian City Council Meeting Agenda January 2, 2018 – Page 243 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 16 Additional common open space & site amenities will be required with the multi-family portion of the development per UDC 11-4-3-27C & D and will be reviewed with the conditional use permit application. Parkways: Parkways are required t be constructed and landscaped in accord with the standards listed in UDC 11-3A-17E. Six-foot wide parkways are proposed adjacent to 40- and 56-foot wide street sections and along one side of the 40- foot wide street section with parallel parking on one side of the street. If trees are proposed within parkways that are less than 8 feet in width, root barriers are required per the standards listed in UDC 11-3A-17E. Tree Mitigation: Mitigation is required for all existing trees 4” caliper or greater that are removed from the site with equal replacement of the total calipers lost on the site up to an amount of 100% replacement as set forth in UDC 11-3B-10C.5. Mitigation requirements are listed on the landscape plan based on the applicant’s meeting with the City Arborist. A total of 12 trees are proposed to be removed from the site with development totaling 132 caliper inches that require mitigation. Pathways: Per the Pathways Master Plan, a segment of the City’s 10-foot wide multi-use pathway system is planned north/south through this site from Pine to Fairview Avenue and east/west along the north side of the Jackson Drain. A multi-use pathway is proposed along the north side of E. Pine Avenue to N. Webb Way and then north along the east side of Webb to Fairview Avenue and then to the east; another segment of the pathway is proposed along the north side of the Jackson Drain from the east to the west boundary of the site in accord with the Pathways Master Plan. A public pedestrian easement is required to be submitted to the Planning Division for the multi-use pathways on this site unless the pathway will be placed in the dedicated right-of-way, in which case it should be covered under a pedestrian easement with ACHD. The easement should be submitted prior to City Engineer signature on the final plat for the phase in which it is located. Pedestrian connections shall be constructed between buildings in the form of pathways distinguished from vehicular driving surfaces through the use of pavers, colored or scored concrete, or bricks. Pedestrian connections meeting this requirement shall also be provided across N. Webb Way where the swimming pool and sports courts are located as well as where the multi-use pathway crosses the collector street. A HAWK signal shall be provided where the multi-use pathway crosses N. Webb Way if allowed by ACHD. Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. Minimum 5-foot wide detached sidewalks are required along all arterial and collector streets; minimum 5-foot wide attached (or detached) sidewalks are required along all local streets within the development. Where segments of the City’s multi-use pathway are required, the sidewalk/pathway shall be widened to a minimum 10 feet in width. Detached sidewalks are proposed along all internal streets except for the 40-foot wide street section with parking on one side of the street (E. State Ave.) and the 47-foot wide street sections (internal local streets). Signage: A subdivision identification sign is proposed within the roundabout at the Pine/Webb intersection. A separate sign permit is required for this sign and cannot be approved with the subject application. A sign within the right-of-way will require approval from ACHD through a license agreement. Meridian City Council Meeting Agenda January 2, 2018 – Page 244 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 17 Utilities: All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. Street lighting is required to be installed within the development in accord with the City’s adopted standards, specifications and ordinances. Pressurized Irrigation (PI): An underground PI system is required to be provided to each lot in the subdivision in accord with UDC 11-3A-15. Storm Drainage: A storm drainage system is required for the development in accord with the City’s adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City in accord with UDC 11-3A-18. Waterways: The Jackson Drain and Settlers Canal run east/west through this site. The Jackson Drain is a natural waterway and should be protected during construction and remain open as a natural amenity and not be piped or otherwise covered. The Settlers Canal is proposed to be relocated and piped with development. Smaller irrigation ditches are proposed to be relocated and/or piped. Floodplain: This site is not within the floodplain. Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-6B and 11-3A-7. No fencing details are shown on the proposed conceptual landscape plan. A fencing plan should be submitted with each final plat phase of development. Staff recommends wrought iron fencing is constructed along the Jackson Drain to protect public safety unless the applicant can demonstrate to the satisfaction of City Council that public safety can be preserved without the addition of a fence. Building Elevations: The applicant has submitted conceptual building elevation examples for the single-family detached and attached (2 to 3-story townhomes) residential units, live/work units and commercial buildings proposed within this development. The applicant’s narrative states that the architectural style for the townhomes will be varied from traditional to modern and contemporary to meet the requirements of the market (see Exhibit A.5). Staff is concerned that the concept elevations submitted for single-family homes won’t actually fit on the narrow lots proposed in this development. To address this concern, the applicant has submitted floor plans for attached & detached homes that coincide with the lot sizes proposed; elevations of structures that actually fit on the lots were not submitted but the applicant states they will incorporate the architectural styles in the submitted concept elevations. Because attached dwelling units require design review approval, staff is amenable to seeing the detailed plans at that time. If Commission or Council is concerned about the future design of the detached homes, the applicant should be required to submit more detailed elevations; or, require the development agreement to be amended in the future to include new elevations for those lots as detached homes don’t require review or compliance with the Architectural Standards Manual. No elevations were submitted for the multi-family structures. Because the portion of the site where the apartments are located is not being annexed or rezoned and because a conditional use permit (CUP) is required for the proposed use, staff did not require building elevations to be submitted at this time since they will be reviewed with a future CUP application and required to comply with the standards set forth in the Architectural Standards Manual (ASM). Because the rear and/or sides of 2-story homes constructed on lots that abut the future collector streets (N. Webb Way and E. State Ave.) will be highly visible, these elevations should incorporate articulation through changes in two or more of the following: modulation e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material Meridian City Council Meeting Agenda January 2, 2018 – Page 245 of 559 EXHIBIT A Pine 43 – MDA, AZ, RZ, PP H-2017-0058 PAGE 18 types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the adjacent public street. Single-story structures are exempt from this requirement. Certificate of Zoning Compliance: A Certificate of Zoning Compliance is required to be submitted for all structures on the site except for single-family residential detached as set forth in UDC 11-5B-1. The application shall be submitted and approved by the Planning Division prior to submittal of an application for a building permit. Design Review: All structures on the site except for single-family residential detached are required to comply with the design standards listed in the Architectural Standards Manual. A Design Review application is required to be submitted concurrently with the Certificate of Zoning Compliance application. In summary, Staff recommends approval of the proposed development agreement modification, annexation, rezone and preliminary plat requests for this site with the modified development agreement provisions and conditions listed in Exhibit A. 6 and Exhibit B of this report in accord with the findings contained in Exhibit D. X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Existing & Proposed Conceptual Development Plan (REVISED) 3. Proposed Preliminary Plat (dated: 8/10/17) & Phasing Plan (REVISED 8/28/17) 4. Proposed Landscape Plan & Qualified Open Space Exhibit (REVISED) 5. Conceptual Building Elevations & Floor Plans 6. Proposed Changes to Development Agreement B. Agency & Department Comments/Conditions C. Legal Description for Annexation and Rezone Boundaries & Exhibit Map (REVISED) D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda January 2, 2018 – Page 246 of 559 EXHIBIT A 2 - Exhibit A.1: Vicinity/Zoning Map Meridian City Council Meeting Agenda January 2, 2018 – Page 247 of 559 EXHIBIT A 3 - Exhibit A.2: Existing & Proposed Conceptual Development Plan EXISTING CONCEPT PLAN Meridian City Council Meeting Agenda January 2, 2018 – Page 248 of 559 EXHIBIT A 4 - PROPOSED CONCEPT PLAN (REVISED) Meridian City Council Meeting Agenda January 2, 2018 – Page 249 of 559 EXHIBIT A 5 - Exhibit A.3: Proposed Preliminary Plat (REVISED 8/28/17) & Phasing Plan Meridian City Council Meeting Agenda January 2, 2018 – Page 250 of 559 EXHIBIT A 6 - Meridian City Council Meeting Agenda January 2, 2018 – Page 251 of 559 EXHIBIT A 7 - Meridian City Council Meeting Agenda January 2, 2018 – Page 252 of 559 EXHIBIT A 8 - Meridian City Council Meeting Agenda January 2, 2018 – Page 253 of 559 EXHIBIT A 9 - Meridian City Council Meeting Agenda January 2, 2018 – Page 254 of 559 EXHIBIT A 10 - Meridian City Council Meeting Agenda January 2, 2018 – Page 255 of 559 EXHIBIT A 11 - Exhibit A.4: Proposed Landscape Plan (REVISED) & Qualified Open Space Exhibit (REVISED) Meridian City Council Meeting Agenda January 2, 2018 – Page 256 of 559 EXHIBIT A 12 - Meridian City Council Meeting Agenda January 2, 2018 – Page 257 of 559 EXHIBIT A 13 - Meridian City Council Meeting Agenda January 2, 2018 – Page 258 of 559 EXHIBIT A 14 - Meridian City Council Meeting Agenda January 2, 2018 – Page 259 of 559 EXHIBIT A 15 - Meridian City Council Meeting Agenda January 2, 2018 – Page 260 of 559 EXHIBIT A 16 - Exhibit A.5: Conceptual Building Elevations & Floor Plans Architectural Range of Styles (Residential) Meridian City Council Meeting Agenda January 2, 2018 – Page 261 of 559 EXHIBIT A 17 - Conceptual Floor Plans for Detached Units in R-15 Zone Meridian City Council Meeting Agenda January 2, 2018 – Page 262 of 559 EXHIBIT A 18 - Conceptual Meridian City Council Meeting Agenda January 2, 2018 – Page 263 of 559 EXHIBIT A 19 - Meridian City Council Meeting Agenda January 2, 2018 – Page 264 of 559 EXHIBIT A 20 - Meridian City Council Meeting Agenda January 2, 2018 – Page 265 of 559 EXHIBIT A 21 - Exhibit A.6: Proposed Changes to Development Agreement 4. USES PERMITTED BY THIS AGREEMENT: 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under City’s Zoning Ordinance codified at Meridian Unified Development Code § 11-2B-2 which are herein specified as follows: Construction and development of 61 building lots and 21 common lots on 170 +/- acres in the proposed C-G zone pertinent to the AZ-07-006 and RZ-07-010 applications. 510 414 lots on 119.69 119.77 acres of land consisting of 108 47 mixed use (28 commercial and 80 multi-family residential) building lots & 28 24 mixed use common lots on 73.21 61.05 acres of land in the C-G district; and 353 317 residential building lots consisting containing of 175 233 single-family detached, 138 single-family attached and 40 attached live/work residential units on 31.24 acres of land in the R-15 zoning district consisting of 123 single-family detached units and 110 attached townhome units (19 of which may incorporate vertically integrated uses), 504 multi-family residential units on 27.48 acres of land in the R-40 zoning district and 24 26 residential common lots on 46.56 acres of land in the R-15 zoning district. Staff recommends the following modifications to the Applicant’s request: Construction and development of 510 364 building lots [consisting of 233 single-family lots (123 detached lots, 91 attached townhome lots, and 19 live/work lots), 84 multi-family and 47 commercial lots) and 50 common lots on 119.69119.77 acres of land consisting of 108 mixed use (28 commercial and 80 multi-family residential) building lots & 28 mixed use common lots on 73.2114 acres of land in the R-15, R-40 and C-G zoning districts; and 353 residential building lots consisting of 175 single- family detached, 138 single-family attached and 40 attached live/work & 2421 residential common lots on 46.5556 acres of land in the R-15 zoning district. Reason: The numbers noted were incorrect and the plans have been revised based on the Commission’s recommendation. Note: These numbers will likely change with revisions requested by Staff in Exhibit B and need to be updated after submittal of a revised plan. Updated per the revised plan: Construction and development of 47 mixed use building lots on 61.05 acres of land in the C-G district; and 317 residential building lots containing 233 single-family residential units consisting of 123 single-family detached units and 110 attached townhome units (19 of which may incorporate vertically integrated uses) on 31.24 acres of land in the R-15 zoning district, and 504 multi-family residential units on 27.48 acres of land in the R-40 zoning district on 119.77 acres of land. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: 1. Development of the property shall substantially comply with the conceptual site plan and elevation submitted with the subject application and the concepts outlined below; attached herein and incorporated as EXHIBIT A1; the conceptual site plan depicts the general nature and relative location of certain components for development of the property and it is the intent of this Meridian City Council Meeting Agenda January 2, 2018 – Page 266 of 559 EXHIBIT A 22 - Development Agreement to allow sufficient flexibility at the time of detailed planning and subdividing to allow adjustments to building size and location(s) and site plan while still maintaining the general intent of the conceptual plan and provisions of the Development Agreement as determined by the Planning Director. Area B shown on the conceptual plan and designated as High Density Multi-Family Residential in the R-40 Zone shall be allowed the above stated flexibility in its final design and site plan to accommodate a variety of designs that may include traditional apartments, a possible component of senior housing apartments and high density attached residential units and/or assisted living uses as allowed in the R-40 Zone. The development of Area B as stated is required to obtain a Conditional Use Permit for the final design and development; and as such Conditional Use Permit will guide the final site plan and development; and flexibility shall be allowed for the final site plan and the variety of the types of high density residential designs without requiring a modification to the Development Agreement, as determined by the Director. The conceptual elevations contained herein show a broad range of architectural styles for the residential portions of the PINE43 project, including traditional, modern/contemporary and urban styles which may include bungalow/craftsman, prairie, urban/modern and contemporary designs. The maximum building height in the R-15 Zone is 40.00 feet and shall allow the construction of three story residential units, both attached and detached. Commercial uses may be incorporated into the Live/work units as allowed Vertically Integrated Uses. The attached Townhouse and Live/Work categories shall also be allowed to incorporate residential units above the garages as residential studio apartments to provide additional residential housing within PINE43. Similarly commercial buildings may incorporate a wide range of architectural styles that range from traditional to modern designs. Elevations submitted with the subject application and the concepts outlined below. 2. Pine Street shall be extended to Locust Grove prior to issuance of any Certificate of Occupancy for buildings that would require access to Pine Avenue. Pine Avenue and roundabout shall be landscaped in accordance with the plan; and the Pine43 logo and signage will be allowed within the roundabout to identify the project and Pine43 community, prior to issuance of Certificate of Occupancy permits. Staff recommends the following modifications to the Applicant’s request: Pine Avenue and roundabout shall be landscaped in accordance with the plan; and the Pine43 logo and signage will be allowed within the roundabout to identify the project and Pine43 community, prior to issuance of Certificate of Occupancy permits. All signage is required to obtain a separate sign permit; a license agreement with ACHD will be required for the sign within the right-of-way. Reason: Staff wants it to be clear that the sign is NOT approved with this application and requires separate permits. 3. Where there are existing utilities and where the surrounding public roads are fixed, the developer shall be allowed up to 7 4 occupancy permits prior to final plat recordation. The Planning Director and the Development Services Manager of the City of Meridian may consider allowing additional occupancy permits (not to exceed 13) if the administration of the previous 7 seems to be efficient and in the City’s best interest. Staff recommends the following modifications to the Applicant’s request: Meridian City Council Meeting Agenda January 2, 2018 – Page 267 of 559 EXHIBIT A 23 - Where there are existing utilities and where the surrounding public roads are fixed, the developer shall be allowed up to 4 occupancy permits on the commercial portions of the development that are deemed to be an original parcel of record as defined by UDC 11 -1A-1, prior to final plat recordation. Reason: There are 10 original parcels of record on this site which would otherwise be allowed building permits if a plat wasn’t proposed. Services are available to be extended to the commercial lots abutting the adjacent arterial streets without construction of infrastructure associated with the subdivision. 4. The following concepts shall be employed in the development of the property: a. General massing of buildings, roundabouts and landscape islands in streets shall be constructed as generally shown on the preliminary plat and conceptual site plan prepared by Stanley Consultants, Inc., dated 3-5-07 General building locations, Round-About and landscape shall be constructed as generally depicted on the conceptual plan and landscape plan incorporated herein as EXHIBITS A1 A.2 and A.4. Staff recommends the following modifications to the Applicant’s request: General building locations, Round-About and landscape shall be constructed as generally depicted on the conceptual plan and landscape plan incorporated herein as EXHIBITS A1 A.2 and A.4. b. Pedestrian connections shall be constructed between buildings in the form of pathways distinguished from vehicular driving surfaces through the use of pavers, colored or scored concrete, or bricks. Pedestrian connections meeting this requirement shall also be provided across N. Webb Way where the swimming pool and sports courts are located as well as where the multi-use pathway crosses the collector street. A HAWK signal shall be provided where the multi-use pathway crosses N. Webb Way if allowed by ACHD. c. Structures shall be built adjacent to roadways with a majority of the parking to the rear and sides of the structures. Not to preclude the commercial buildings from having a front door presence along arterial roadways and in accordance with the attached site plan incorporated herein as EXHIBIT A.2. d. Common areas with site amenities (i.e., plazas/courtyards, water features, picnic areas, flower gardens, public art, etc.) are encouraged to be included within the office/retail portion of the development and will be required in the multi-family portion of the development. that include pathway connections, landscaped areas for gathering the community, residential amenities that include swimming pools, tennis and sports courts and tot lots and open play areas. e. Structures should be oriented toward each other or the adjacent street(s) if there is no parking in the front of the building; f. Windows, awnings, or arcades totaling at least 30% of the length of the façade should be provided for facades that are viewable from other structures; g. Provide walkways at least 8 feet in width for any aisle length that is greater than 150 parking spaces or 200 feet away from the main building entrance; h. Exterior building walls should demonstrate the appearance of high quality materials of stone, brick, wood, or other native materials (acceptable materials include tinted or textured masonry block, textured masonry block, textured architectural coated concrete panels, or stucco or stucco like synthetic materials – smooth faced concrete block, tilt-up concrete panels, or prefabricated steel panels are prohibited except as accent materials. i. The building design shall incorporate at least 2 changes in one or a combination of the following: color, texture and materials; Meridian City Council Meeting Agenda January 2, 2018 – Page 268 of 559 EXHIBIT A 24 - j. Rooflines shall demonstrate 2two or more of the following: overhanging eaves, sloped or flat roofs designs are allowed with two or more roof planes, varying parapet heights, and cornices; Staff recommends the following modification to the Applicant’s request: Rooflines shall demonstrate two (2) or more of the following: overhanging eaves, sloped roofs with two or more roof planes, flat roofs with varying parapet heights, or cornices. or flat roof designs are allowed with two or more roof planes or varying parapet heights, and cornices; k. The primary building entrances shall be clearly defined by the architectural design of the building. l. A Conditional Use Permit for the multi-family portion of this development shall be submitted prior to submitting for final plat approval on that area. Staff recommends the following additional provisions are added to the agreement based on the proposed development plan: 5. The Jackson Drain shall remain open as a natural amenity and not be piped or otherwise covered; and shall be improved and protected with development. A 6-foot tall wrought iron fence shall be constructed along the drain to preserve public safety. 6. Non-residential buildings should be proportional to and blend in with adjacent residential buildings. 7. Unless a structure contains a mix of both residential and office, or residential and commercial land uses, maximum building size shall be limited to a 30,000 square-foot building footprint. For community grocery stores, the maximum building size should be limited to a 60,000 square-foot building footprint. For the development of public school sites, the maximum building size does not apply. The structure shown at the southwest corner of the site with a footprint of approximately 36,000 square feet is not approved unless it is one of the aforementioned uses; or, where the development proposes public and quasi-public uses to support the development above the minimum 5%, the developer may be eligible for additional residential densities and/or an increase to the maximum building footprint. 8. Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries , and schools that comprise a minimu m of 5 % of the development area are required. Outdoor seating areas at restaurants do not count towards this requirement. 9. In developments where multiple commercial and/or office buildings are proposed (not residential), the buildings shall be arranged to create some form of common, usable area, such as plaza or green space. 10. Community serving facilities such as hospitals, churches, schools, parks, daycares, civic buildings, or public safety facilities should be provided within the development. 11. Because the rear and/or sides of 2-story homes constructed on lots that abut the future collector streets (N. Webb Way and E. State Ave.) will be highly visible, these elevations shall incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the adjacent public street. Single-story structures are exempt from this requirement. 12. The proposed vertically integrated residential project in the R-15 zoning district and multi-family Meridian City Council Meeting Agenda January 2, 2018 – Page 269 of 559 EXHIBIT A 25 - development in the C-G R-40 zoning district will require conditional use approval prior to development, as set forth in UDC Tables 11-2A-2 and 11-2B-2 respectively. AN AMENDED LEGAL DESCRIPTION IS REQUIRED TO BE SUBMITTED TO INCLUDE THE ANNEXATION AREA IN THE BOUNDARY OF THE PRELIMINARY PLAT LEGAL DESCRIPTION OF THE PROPERTY SUBJECT TO THE DEVELOPMENT AGREEMENT Meridian City Council Meeting Agenda January 2, 2018 – Page 270 of 559 EXHIBIT A 26 - Meridian City Council Meeting Agenda January 2, 2018 – Page 271 of 559 EXHIBIT A 27 - Meridian City Council Meeting Agenda January 2, 2018 – Page 272 of 559 EXHIBIT A 28 - Meridian City Council Meeting Agenda January 2, 2018 – Page 273 of 559 EXHIBIT A 29 - Meridian City Council Meeting Agenda January 2, 2018 – Page 274 of 559 EXHIBIT A 30 - EXHIBIT B - AGENCY & DEPARTMENT COMMENTS/CONDITIONS 1. PLANNING DEPARTMENT 1.1 Site Specific Conditions of Approval 1.1.1 The preliminary plat included in Exhibit A.3, dated 8/28/2017, is approved subject to the following changes: a. The title of the 56.0’ street section depicted on Sheet PP-02 should be revised as follows: “Typical 56’ Street Section”. b. Street buffers are required as follows: a minimum 10-foot wide street buffer is required adjacent to all local streets in the C-G zoning district; a minimum 20-foot wide street buffer is required adjacent to all collector streets (i.e. W. Webb Way and E. State Ave.); and a minimum 25-foot wide buffer is required adjacent to all arterial streets (i.e. E. Pine Ave. and E. Fairview Ave.) within the development in a common lot or dedicated buffer as set forth in UDC Table 11-2B-3. In residential districts, the buffer is required to be in a common lot owned and maintained by the Homeowner’s Association; in commercial districts the buffer may be in a common lot or in a permanent dedicated buffer, maintained by the property owner or business owner’s association per UDC 11-3B-7C.2. Correct the scale on Sheet PP-01 of the plat (should be 1”=200’). c. Extend E. Drucker Drive and E. Jewel Street to the west property boundary so the alley that provides access to the lots in Block 16 complies with UDC 11-6C-3B.5e and is visible from a public street; or otherwise reconfigure this area to comply with UDC standards. d. Minimum 5-foot wide detached sidewalks are required along all collector (N. Webb Way and E. State Ave.) and arterial streets (E. Pine Ave. & E. Fairview Ave.) in accord with UDC 11-3A-17C. Except for where a multi-use pathway is required in which case the walkway shall be 10-feet wide. e. Reconfigure access to the lots in Block 13 so that the entire length of the alley is visible from a public street in accord with UDC 11-6C-3A.5e. f. Provide a driveway stub in the commercial area on the northern portion of the property at the east boundary to Parcel #R7104250004 (owned by Cortabitarte’s) for future cross-access and interconnectivity between the commercial area and adjacent parcels to the east. g. A Fire Department approved temporary turn-around is required at the west end of Wilson Lane because the stub street exceeds 150 feet in length. h. An off-street parking area shall be provided for the alley accessed townhomes in Block 18 15 that front on W. Webb Way similar to that proposed in Blocks 6 and 10. i. Remove the alley stub at the east boundary of the site on the north side of the multi-family development; the terminus of the driveway should be at the entry to the multi-family development. j. Block 10, that lies on the south side of the Jackson Drain, exceeds the maximum block face length allowed in residential districts of 750 feet without an intersecting street or alley. Council approval for the block length to extend up to 1,200 feet in length may be approved because the block design is constrained by the adjacent waterway (i.e. Jackson Drain). However, the maximum block face length that can be approved is 1,200 feet; therefore, that plat will need to be revised either way. 1.1.2 The landscape plan included in Exhibit A.4 is approved subject to the following changes: a. Depict wrought iron fencing along the Jackson Drain to protect public safety unless the applicant can demonstrate to City Council’s satisfaction that public safety can be preserved without the addition of a fence. b. Reflect the changes required to the preliminary plat above in condition #1.1.1. Meridian City Council Meeting Agenda January 2, 2018 – Page 275 of 559 EXHIBIT A 31 - c. Street buffer landscaping is required to be depicted as set forth in UDC Table 11-2B-3, as stated above in condition #1.1.1b, in accord with the standards listed in UDC 11-3B-7C. d. Depict fencing location and details in accord with the standards listed in UDC 11-3A-6B and 11-3A-7 if proposed. e. Depict a 10-foot wide sidewalk/multi-use pathway within the street buffers along E. Pine Avenue and N. Webb Way and along the north side of the Jackson Drain as required by the Park’s Department in accord with the Pathways Master Plan. f. If trees are proposed within parkways less than 8-feet in width, root barriers are required in accord with the standards listed in UDC 11-3A-17E. g. Depict pedestrian lighting along the multi-use pathway within the common area adjacent to the Jackson Drain; submit a detail for the lighting fixtures. 1.1.3 Common driveways are required to comply with the standards listed in UDC 11-6C-3D including, but not limited to the following: a. An exhibit shall be submitted with the final plat application that depicts the setbacks, fencing, building envelope, and orientation of the lots and structures on lots accessed via the common driveway. b. A perpetual ingress/egress easement shall be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. 1.1.4 A minimum of 7.37 acres) of qualified open space is required to be provided within the R-15 and R-40 zoned portions of the development as proposed on the revised Open Space Exhibit included in Exhibit A.4. 1.1.5 The developer shall construct all proposed fencing and/or any fencing required by the UDC, consistent with the standards as set forth in UDC 11-3A-7. 1.1.6 In accord with UDC 11-3A-3 which limits access points to collector and arterial streets, City Council approval of all or a portion of the driveways proposed via E. Pine Ave. and E. Fairview Avenue (both arterial streets); and N. Webb Way and E. State Ave. (both collector streets) is required. 1.1.7 Removal of existing structures shall take place prior to signature on the final plat by the City Engineer for the phase in which they are located. 1.1.8 A public pedestrian easement is required to be submitted to the Planning Division for the multi-use pathway on this site unless the pathway will be in the right-of-way in which case it should be covered under a pedestrian easement with ACHD. The easement shall be submitted prior to City Engineer signature on the final plat for the phase in which it is located. 1.1.9 Because the rear and/or sides of 2-story homes constructed on lots that abut the future collector streets (N. Webb Way and E. State Ave.) will be highly visible, these elevations should incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop- outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the adjacent public street. Single-story structures are exempt from this requirement. 1.1.10 A Certificate of Zoning Compliance and Design Review application is required to be submitted to the Planning Division for approval prior to submittal of building permits applications for all structures on the site except for single-family detached homes. All structures except for single-family detached homes shall comply with the standards listed in the Architectural Standards Manual. Meridian City Council Meeting Agenda January 2, 2018 – Page 276 of 559 EXHIBIT A 32 - 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the R-15, R-40 and C-G zoning districts listed in UDC Tables 11-2A-7 and 11-2B-3, respectively. 1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. 1.2.3 Construct on-street bikeways on all collector streets as set forth in UDC 11-3A-5. 1.2.4 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.5 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11 -3A-15, UDC 11-3B-6 and MCC 9-1-28. 1.2.6 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.7 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.8 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3C-6 for single- family dwellings. 1.2.9 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-7C. 1.2.10 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-11C. 1.2.11 Construct all parkways consistent with the standards as set forth in UDC 11-3A-17E, 11-3G-3B5 and 11- 3B-7C. 1.2.12 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. 1.2.13 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.2.14 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11- 3B-5, UDC 11-3B-13 and UDC 11-3B-14. 1.3.2 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 1.3.3 The project is subject to all current City of Meridian ordinances and previous conditions of approval associated with this site. 1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.3.5 The applicant shall have an ongoing obligation to maintain all pathways. 1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11 -3A-3. Meridian City Council Meeting Agenda January 2, 2018 – Page 277 of 559 EXHIBIT A 33 - 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11- 5C-3C. 1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two years of the signature of the City Engineer on the previous final plat as set forth in UDC 11-6B-7B (if applicable). 1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. 1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 2. PUBLIC WORKS DEPARTMENT 2.1 SITE SPECIFIC CONDITIONS OF APPROVAL 2.1.1 A street light plan will need to be included with each final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 2.1.2 Several additional water and sewer main connections/easements are needed beyond those proposed in the conceptual engineering that was provided in the application, including but not limited to extensions to parcels R7104250004 (Cortabitarte), and R7104250007 (Food Service of America). There appears to be opportunities to eliminate dead ends and parallel water mains, and to that end, the applicant shall be required to coordinate water and sewer mainline sizing and routing with each phase of the development with Meridian Development Services. All existing mainline stubs must be used or abandoned at the main per the City of Meridian Supplemental Specifications and Drawings to the Idaho Standards for Public Works Construction. 2.2 GENERAL CONDITIONS OF APPROVAL 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Meridian City Council Meeting Agenda January 2, 2018 – Page 278 of 559 EXHIBIT A 34 - Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898- 5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at 208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375- 5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features compl y with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. Meridian City Council Meeting Agenda January 2, 2018 – Page 279 of 559 EXHIBIT A 35 - 2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The Police Department had no comments on this application. 4. FIRE DEPARTMENT 4.1 All common driveways shall be straight or have a turning radius of 28’ inside and 48’ outside and have a clear driving surface of 20’ in width capable of supporting an imposed weight of 75,000 GVW, per International Fire Code Section 503.2. 4.2 The roadways shall be built to Ada County Highway District cross section standards and have a clear driving surface. Streets less than 26’ in width shall have no on-street parking; streets less than 32’ in width shall have parking only on one side. These measurements shall be based on the drivable surface dimension exclusive of shoulders. The overhead clearance shall be a minimum of 13’ 6”. The roadway shall be able to accommodate an imposed load of 75,000 GVW as set forth in International Fire Code Section 503.2.1. and D103.6.1 and D103.6.2. 4.3 To increase emergency access to the site, a minimum of two points of access will be required for any portion of the project which serves more than 30 homes, as set forth in International Fire Code Section D107.1. The two entrances should be separated by no less than ½ the diagonal measurement of the full development as set forth in International Fire Code Section D104.3. 4.4 ALLEY – In all cases, right of ways shall be a minimum of 20’ in width. The entrance to the alley from the public street shall provide a minimum twenty-eight foot (28’) inside and forty-eight foot (48’) outside turning Meridian City Council Meeting Agenda January 2, 2018 – Page 280 of 559 EXHIBIT A 36 - radius. No parking shall be allowed on either side of the street. The minimum distance for alley accessed properties shall be 20’ from the face of a garage to the property line. (International Fire Code Section 503.4) 4.5 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. 4.6 Requirements for dead-end fire apparatus access roads that are between 500’-750’ in length are as follows: 1) Roadways shall be built to Ada County Highway District cross section standards and have a clear driving surface of 26-feet in width available at all times and shall have no parking; 2) Streets less than 32-feet in width shall have no parking on one side; and 3) Streets more than 39-feet in width shall be allowed to have parking on both sides. These measurements shall be based on the drivable surface dimension. Special approval is required for access roads over 750’ in length per International Fire Code Table D103.6.1. and D103.6.2. The roadway shall be able to accommodate an imposed load of 75,000 GVW. 4.7 A phasing plan with roadway and temporary roadways shown shall be provided to the Fire Official prior to construction. 4.8 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 4.9 Private Alleys and Fire Lanes shall have a 20’ wide improved surface capable of supporting an imposed load of 75,000 lbs. All roadways shall be marked in accordance with Appendix D Section D103.6 Signs. 4.10 A Fire Department approved temporary turn-around is required at the terminus of E. Wilson Street at the west boundary of the site because the stub street exceeds 150 feet in length. 5. REPUBLIC SERVICES 5.1 Submit details of the proposed trash enclosures along with a site plan showing the location of said enclosures for approval prior to submittal of a Certificate of Zoning Compliance application to the Planning Division. 6. PARKS DEPARTMENT 6.1 Mitigation is required for all existing trees 4-inch caliper or greater that are removed from the site in accord with the standards listed in UDC 11-3B-10C.5. Contact Elroy Huff, City Arborist, at 208-489- 0589 to confirm mitigation requirements for the site prior to removal of any trees. 6.2 Construct segments of the City’s multi-use pathway system on the site in accord with the Pathways Master Plan; coordinate the construction of the pathway with the Park’s Department. 6.3 A public pedestrian easement is required to be submitted to the Planning Division for the multi-use pathways on the site if they lie outside of ACHD’s right-of-way at the time of development applications for the applicable phase of development. Contact the City’s Pathways Project Manager for specific requirements and information at 208-888-3579. 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Site Specific Conditions of Approval 7.1.1 Dedicate right-of-way to total 62-feet from the centerline of Fairview Avenue abutting the site. Meridian City Council Meeting Agenda January 2, 2018 – Page 281 of 559 EXHIBIT A 37 - 7.1.2 Construct a 5-foot wide detached concrete sidewalk on Fairview Avenue located a minimum of 55 -feet from the centerline of the roadway abutting the site. Provide a permanent right-of-way easement if the detached sidewalk is located outside of the dedicated right-of-way. 7.1.3 Repair or replace any broken or deteriorated curb, gutter, and sidewalk on Pine Avenue, Locust Grove Road, and Webb Avenue south of Pine abutting the site. 7.1.4 Construct a dedicated right turn lane on Locust Grove Road at State Avenue. The turn lane shall be constructed when State Avenue is constructed and intersects Locust Grove Road. 7.1.5 Construct Webb Avenue north of Pine Avenue as a 36-foot wide collector street section with vertical curb and gutter within 40-feet of right-of-way with a 6-foot wide planter strip and 5-foot wide detached concrete sidewalk located outside of the right-of-way on the west side of the roadway and a 10-foot wide detached concrete pathway on the east side of Webb Avenue. Install “NO PARKING” signs on both sides of Webb Avenue. If street trees are desired then 8-foot wide planter strips are required. Provide a permanent right-of-way easement if the detached sidewalks are located outside of the dedicated right-of- way. 7.1.6 Construct State Avenue as a 36-foot collector street section with vertical curb and gutter on the south side of the roadway within 40-feet of right-of-way. Construct a 6-foot wide planter strip and 5-foot wide detached concrete sidewalk outside of the right-of-way on the south side of State Avenue, as proposed. On the north side of State Avenue outside of the dedicated right-of-way, to construct a 14-foot wide parking area vertical curb, gutter, and a 7-foot wide attached concrete sidewalk, as proposed. If street trees are desired then 8-foot wide planter strips are required. Provide a permanent right-of-way easement if the sidewalks are located outside of the dedicated right-of-way. 7.1.7 Construct Nola Avenue north of State Avenue with two 20-foot wide travel lanes, a 10-foot wide center landscape island, vertical curb, and gutter within 56-feet of right-of-way, with a 6-foot wide planter strip and 5-foot wide detached concrete sidewalks located outside of the right-of-way, as proposed. Plat the center landscape island as right-of-way owned by ACHD. If street trees are desired then 8-foot wide planter strips are required. Provide a permanent right-of-way easement if the detached sidewalks are located outside of the dedicated right-of-way. 7.1.8 Construct Presidential Drive west of Webb Avenue two 20-foot wide travel lanes, a 10-foot wide center landscape island, vertical curb, and gutter within 56-feet of right-of-way, with a 6-foot wide planter strip and 5-foot wide detached concrete sidewalks located outside of the right-of-way, as proposed. Plat the center landscape island as right-of-way owned by ACHD. If street trees are desired then 8-foot wide planter strips are required. Provide a permanent right-of-way easement if the detached sidewalks are located outside of the dedicated right-of-way. 7.1.9 Construct the internal local streets as 33-foot street sections with rolled curb, gutter, and a 5-foot wide attached concrete sidewalk within 47-feet of right-of-way. 7.1.10 Construct one knuckle at the Wingate/Winslow intersection, as proposed. 7.1.11 If the 6 off street parking stalls on Presidential Drive are to remain, then the parking stalls shall be located completely outside of the right-of-way and the curb, gutter, and sidewalk should wrap around the outside of the parking area. 7.1.12 Construct Machine Avenue as a 40-foot wide commercial street section with vertical curb, gutter, and a 5- foot wide concrete sidewalk within 54-feet of right-of-way. 7.1.13 Construct the following alleys as, 20-foot wide residential alleys within 20-feet of right-of-way, as proposed: 2 north/south alleys, to run between Drucker Drive and Jewel Street. Meridian City Council Meeting Agenda January 2, 2018 – Page 282 of 559 EXHIBIT A 38 - 1 east/west alley, to run between Summerbrook Avenue and Nola Avenue. 1 east/west alley, to run between Wingate Avenue and a local street. 7.1.14 Construct connection segments of alleys as shown on page 16. 7.1.15 Construct Webb Avenue to intersect Fairview Avenue, 180-feet east of the west property line. 7.1.16 Construct State Avenue to intersect Locust Grove Road, 230-feet north of the south property line. 7.1.17 Construct the following streets to intersect Webb Avenue, north of Pine Avenue: Wilson Street, located, 510-feet south of Fairview Avenue. Jewel Street, located, 700-feet south of Fairview Avenue. Drucker Drive, located, 1,220-feet south of Fairview Avenue. Winslow Drive, east and west of Webb Avenue, located, 1,535-feet south of Fairview Avenue. Presidential Street, east and west of Webb Avenue, located a, 2,015-feet south of Fairview Avenue. State Avenue, east and west of Webb Avenue, located, 2,295-feet south of Fairview Avenue. 7.1.18 Construct the following streets to intersect State Avenue: Summerbrook Avenue, located, 270-feet east of Locust Grove Road. Nola Avenue, located, 600-feet east of Locust Grove Road. Wingate Avenue, located, 150-feet west of the east property line. 7.1.19 Construct one stub street to the west, Wilson Street, located 510-feet south of Fairview Avenue. Install a sign at the terminus of Wilson Street which states, "THIS ROAD WILL BE EXTENDED IN THE FUTURE.” 7.1.20 Construct a temporary cul-de-sac turnaround at the terminus of Wilson Street. The turnaround should be paved, and be the same dimensional standards as a standard cul -de-sac turnaround. If the temporary cul- de-sac turnaround encroaches onto a building lot, then the entire lots should be encumbered by the easement and identified on the plat at a non-buildable lot. 7.1.21 Close the 8 existing driveways on Fairview Avenue with the construction of sidewalk, as proposed. 7.1.22 Construct one 34-foot wide right-in/right-out only driveway onto Fairview Avenue, located 450-feet east of the Webb Avenue. Install a 6” raised median to restrict the driveway to right-in/right-out only. The median should extend 75-feet beyond either side of the driveway. 7.1.23 Construct one 60-feet wide driveway onto Pine Avenue, with two 20-foot wide travel lanes and a center landscape island, located 460-feet east of Nola on the north side of Pine Avenue, as proposed. Construct the driveway as a curb return type driveway with a 30-foot radius. 7.1.24 Construct 4 driveways onto Webb Avenue north of Pine Avenue as curb return type driveway with a 30- foot radius, located as follows: One 20-foot wide driveway on the west and one 30-foot wide driveway on the east side of Webb Avenue, located 320-feet south of Fairview Avenue. One 55-foot wide driveway with two 20-foot wide travel lanes and a 15-foot wide center landscape island, located, 700-feet south of Fairview Avenue. This driveway is proposed to align centerline to centerline with Jewel Street on the west side of Webb Avenue. Meridian City Council Meeting Agenda January 2, 2018 – Page 283 of 559 EXHIBIT A 39 - One 55-foot wide driveway with two 20-foot wide travel lanes and a 15-foot wide center landscape island, located, 1,220-feet south of Fairview Avenue. This driveway is proposed to align centerline to centerline with Drucker Drive on the west side of Webb Avenue. 7.1.25 Construct 5 driveways onto State Avenue as curb return type driveway with a 30-foot radius, located as follows: One 30-foot wide driveway, located 270-feet east of Locust Grove Road. One 36-foot wide driveway, located 620-feet east of Locust Grove Road. One 30-foot wide driveway located 1,200-feet east of Locust Grove Road. One 30-foot wide driveway, located 185-feet east of Webb Avenue. One 30-foot wide driveway, located 785-feet east of Webb Avenue. 7.1.26 Construct one new driveway on Webb Avenue located 630-feet south of Pine Avenue. This driveway is restricted to a maximum width of 36-feet. 7.1.27 Construct one driveway on Machine Avenue located 385-feet south of Pine Avenue. This driveway is restricted to a maximum width of 36-feet. 7.1.28 Driveways onto Wilson Street and Summerbrook Avenue shall be located a minimum of 75-feet from the nearest intersection, and be restricted to a width of 36-feet. 7.1.29 Pave all of the driveways their full width at least 30-feet into the site beyond the edge of pavement of the adjacent roadway. 7.1.30 Other than the access specifically approved with this application, direct lot access is prohibited to Fairview Avenue, Pine Avenue, Locust Grove Road, Webb Avenue north of Pine, and State Avenue and should be noted on the final plat. 7.1.31 Payment of impacts fees are due prior to issuance of a building permit. 7.1.32 Comply with all Standard Conditions of Approval. 7.2 Standard Conditions of Approval 7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right -of-way including all easements). 7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non- compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. Meridian City Council Meeting Agenda January 2, 2018 – Page 284 of 559 EXHIBIT A 40 - 7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission Meridian City Council Meeting Agenda January 2, 2018 – Page 285 of 559 EXHIBIT A 41 - C. Legal Description for Annexation & Rezone Boundaries & Exhibit Maps (REVISED) Meridian City Council Meeting Agenda January 2, 2018 – Page 286 of 559 EXHIBIT A 42 - Meridian City Council Meeting Agenda January 2, 2018 – Page 287 of 559 EXHIBIT A 43 - Meridian City Council Meeting Agenda January 2, 2018 – Page 288 of 559 EXHIBIT A 44 - Meridian City Council Meeting Agenda January 2, 2018 – Page 289 of 559 EXHIBIT A 45 - Meridian City Council Meeting Agenda January 2, 2018 – Page 290 of 559 EXHIBIT A 46 - Meridian City Council Meeting Agenda January 2, 2018 – Page 291 of 559 EXHIBIT A 47 - Meridian City Council Meeting Agenda January 2, 2018 – Page 292 of 559 EXHIBIT A 48 - Meridian City Council Meeting Agenda January 2, 2018 – Page 293 of 559 EXHIBIT A 49 - Meridian City Council Meeting Agenda January 2, 2018 – Page 294 of 559 EXHIBIT A 50 - Meridian City Council Meeting Agenda January 2, 2018 – Page 295 of 559 EXHIBIT A 51 - Meridian City Council Meeting Agenda January 2, 2018 – Page 296 of 559 EXHIBIT A 52 - Meridian City Council Meeting Agenda January 2, 2018 – Page 297 of 559 EXHIBIT A 53 - Meridian City Council Meeting Agenda January 2, 2018 – Page 298 of 559 EXHIBIT A 54 - Meridian City Council Meeting Agenda January 2, 2018 – Page 299 of 559 EXHIBIT A 55 - Meridian City Council Meeting Agenda January 2, 2018 – Page 300 of 559 EXHIBIT A 56 - Meridian City Council Meeting Agenda January 2, 2018 – Page 301 of 559 EXHIBIT A 57 - Meridian City Council Meeting Agenda January 2, 2018 – Page 302 of 559 EXHIBIT A 58 - Meridian City Council Meeting Agenda January 2, 2018 – Page 303 of 559 EXHIBIT A 59 - Meridian City Council Meeting Agenda January 2, 2018 – Page 304 of 559 EXHIBIT A 60 - Meridian City Council Meeting Agenda January 2, 2018 – Page 305 of 559 EXHIBIT A 61 - Meridian City Council Meeting Agenda January 2, 2018 – Page 306 of 559 EXHIBIT A 62 - D. Required Findings from Unified Development Code 1. Annexation and Rezone Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant proposes to annex and zone 0.07 of an acre of land for the extension of E. State Ave. at the southwest corner of the site. The City Council finds the map amendment complies with the applicable provisions of the Comprehensive Plan. (See section VII above for more information.) b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the R-15 and R-40 zoning districts is consistent with the purpose statement for the residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the developer. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). The City Council finds annexing the small portion of property (0.07 of an acre) at the southwest corner of the development for the extension of E. State Ave. is in the best interest of the City. 2. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The City Council finds that the proposed plat is in conformance with the Comprehensive plan if the site is developed in accord with the conditions of approval in Exhibit B. (Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information.) b. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services are available and are adequate to serve the proposed development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the City Council finds that the subdivision will not require the expenditure of capital improvement funds. Meridian City Council Meeting Agenda January 2, 2018 – Page 307 of 559 EXHIBIT A 63 - d. There is public financial capability of supporting services for the proposed development; Based on comments from public service providers in Exhibit B, the City Council finds there is public financial capability of supporting services for the proposed development. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and The City Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. f. The development preserves significant natural, scenic or historic features. The City Council is unaware of any significant natural, scenic or historic features that exist on this site. Meridian City Council Meeting Agenda January 2, 2018 – Page 308 of 559 City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: ('0 T Project/File Number: Item Title: Meridian Mural Agreements Master Agreement for Professional Services with Sector Seventeen, LLC: Mural Design, Installation and Maintenance Task Order for Mural Design: 611 N Main Street for an amount not to exceed $3,000 Meetina Notes MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN , INSTALLATION , AND MAINTENANCE | PAGE 1 of 7 MASTER AGREEMENT FOR PROFESSIONAL SERVICES: MURAL DESIGN, INSTALLATION, AND MAINTENANCE This MASTER AGREEMENT FOR PROFESSIONAL SERVICES: MURAL DESIGN, INSTALLATION, AND MAINTENANCE (“Agreement”) is made this 19th day of December, 2017 (“Effective Date”), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (“City”), and Solomon Hawk Sahlein, on behalf of Sector Seventeen LLC, a limited liability company organized under the laws of the state of Idaho (“Artist”). WHEREAS, the City desires to foster a vibrant community, establish a sense of place and local identity, and beautify public spaces by facilitating the installation of murals on buildings in Meridian, both privately- and publicly-owned; WHEREAS, Artist is qualified through experience and demonstrated ability to work with the City, property owners, and other interested parties to create artwork that addresses the context of its placement, reflects community values, and meets or exceeds stakeholder expectations; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. PROCESS . By this Agreement, City and Artist seek to establish the general terms of tasks undertaken by Artist with regard to consultations, design, installation, maintenance, and repair of murals, and any and all other tasks related to such activities. The City may invite Artist to provide such services pursuant to separate project task orders establishing specific terms and conditions, including compensation amount, scope of work, and timelines. II. SCOPE OF SERVICES . Upon execution of this Agreement and any associated project task order, Artist shall comply in all respects and perform and furnish to City, all services and shall meet all standards enumerated in this Agreement and in the project task order. Artist shall provide services and work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and/or the project task order. Services and work provided by Artist shall be performed in a timely manner as specified in the project task order and agreed upon by the parties. III. TERM . This Agreement shall become effective on the Effective Date first written above, and shall be effective through September 30, 2028, unless sooner terminated by the method set forth herein. IV. COMPENSATION . A. Total amount. The total payment to Artist for specific services provided pursuant to this Agreement shall be separately negotiated and enumerated in the project task order. The amount designated in the project task order shall constitute full compensation for any and all services, travel, transportation, materials, fabrication, shipping, equipment, Meridian City Council Meeting Agenda January 2, 2018 – Page 310 of 559 MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN , INSTALLATION , AND MAINTENANCE | PAGE 2 of 7 contingency, commission, artist fee, and costs of work to be performed or furnished by Artist. B. Method of payment. Artist shall provide to City one (1) completed W-9 form, and invoices for services and/or materials provided pursuant to the payment schedule set forth in the project task order, which City shall pay within thirty (30) days of receipt. City shall not withhold any federal or state income taxes or Social Security tax from any payment made by City to Artist under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums shall be the sole responsibility of Artist. V. CREATION , INTEGRITY , AND OWNERSHIP OF ARTWORK . A. Waiver and relinquishment of rights. Artist expressly waives any and all right, title, or interest in artwork and other products created pursuant to this Agreement or project task order. Artist understands that this waiver shall include waivers of the exclusive rights of reproduction, adaptation, publication, and display. Artist specifically waives the right to claim any remedy concerning the alteration of any artwork or product created pursuant to this Agreement or project task order. Artist agrees to relinquish any and all rights, title, and interest to artwork or products developed in connection with this Agreement or project task order, and hereby expressly waives any rights Artist has to same, including, but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq . Artist understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. This provision shall survive the termination or expiration of this Agreement. B. Photographs of Artwork by Artist. Artist may photographically reproduce the image of the Artwork and all preliminary studies, sketches, models and maquettes thereof, as Artist may desire for marketing, educational and public information purposes. Where practicable, Artist shall acknowledge on each such photographic reproduction the location of such Artwork, provided that reproductions of preliminary studies, sketches, models and maquettes shall not be identified as or represented to be the finished Artwork. C. Photographs of Artwork by City. City may photographically reproduce the image of the Artwork and all preliminary studies, sketches, models and maquettes thereof that have been delivered to and accepted, as City may desire for educational and public information purposes. Where practicable and to the extent of City’s authority, Artist shall be acknowledged on each such photographic reproduction to be the creator of the original subject thereof, provided that photographic reproductions of preliminary studies, sketches, models and maquettes shall not be identified as or represented to be the finished Artwork. Meridian City Council Meeting Agenda January 2, 2018 – Page 311 of 559 MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN , INSTALLATION , AND MAINTENANCE | PAGE 3 of 7 D. Ownership. Upon City’s final acceptance of artwork or other products created pursuant to this Agreement, such artwork or products shall be owned by City, and City may maintain, repair, or fully or partially remove them, at City’s sole election and discretion. E. Subcontracting or assignment of obligations. Artist shall not subcontract or assign any of Artist’s obligations under this Agreement that require or that may require Artist’s artistic talent or expertise. Artist may subcontract or assign obligations that do not require Artist’s artistic talent or expertise. Any and all subcontractors or assignees shall be bound by all the terms and conditions of this Agreement. VI. INDEMNIFICATION , WAIVER , AND INSURANCE . A. Indemnification . Artist shall, and hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Artist or Artist’s servants, agents, employees, guests, and/or business invitees, occurring as a result of this Agreement or project task order. B. Waiver. Artist hereby waives any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Artist’s performance of this Agreement or project task order, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of concurrent or sole negligence of City or its officers, agents or employees C. Insurance to be obtained by Artist. Upon execution of a project task order, Artist shall obtain and shall maintain, at Artist’s own expense, through completion of the task order, each and all of the following: 1. General liability insurance. General liability insurance with a limit of not less than one million dollars ($1,000,000.00) per each occurrence, combined single limit bodily injury and property damage, covering the actions and omissions of Artist and Artist’s employees, agents, and/or workers, including coverage for owned, non-owned, and hired vehicles, as applicable. 2. Workers’ compensation insurance. Artist shall obtain and shall maintain, at Artist’s own expense, from the Effective Date of this Agreement through City’s Final Acceptance of the Artwork, and throughout the course of this Agreement, workers’ compensation insurance, in an amount required by Idaho law, to cover any and all persons employed by Artist. 3. Insurance of Artwork. Before commencing fabrication of Artwork and/or components or materials thereof, Artist shall procure and maintain, at Artist’s own expense, insurance on same in an all-risk form with limits to be established by the Meridian City Council Meeting Agenda January 2, 2018 – Page 312 of 559 MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN , INSTALLATION , AND MAINTENANCE | PAGE 4 of 7 project task order, with any loss payable to City. Artist agrees to bear all risks of loss of and/or damage to the Artwork until City’s Final Acceptance of Artwork. D. Proof of insurance. Artist shall provide to City, within seven (7) days of the effective date of a project task order, written proof that Artist has obtained all insurance required hereunder. If any change is made to any insurance policy or coverage required under and/or obtained pursuant to this Agreement, Artist or Artist’s insurance agent shall notify City immediately. E. Insurance to be obtained by Artist’s subcontractors. Artist shall require any and all subcontractors employed or utilized in the course and scope of the obligations described in this Agreement to obtain and maintain general liability insurance and workers’ compensation insurance in the amounts described herein. Artist shall provide to City, within twenty-four (24) hours of hiring or engaging any subcontractor, written proof that her subcontractors have obtained all insurance required hereunder. F. No cancellation without notice. On all insurance policies required under this agreement, such policies shall provide that they may not be cancelled or reduced in coverage except upon thirty (30) days advance written notice to all Parties. Any cancellation of insurance without appropriate replacement in the amounts and terms set forth herein may constitute grounds for termination of the contract. VII. TERMINATION . A. Termination for cause. If City determines that Artist has failed to comply with any term or condition of this Agreement or project task order, violated any of the covenants, agreements, and/or stipulations of this Agreement or project task order, falsified any record or document required to be prepared under this Agreement or project task order, engaged in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement or project task order; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement or project task order; the other Party shall have the right to terminate the Agreement by giving written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have thirty (30) days after receipt of such notice to cure the default. If the default is not cured within such period, this Agreement and the project task order shall be terminated upon mailing of written notice of same by the terminating party. 1. Default by City. In the event of termination for non-performance or default by City after City’s issuance of notice to proceed on a project task order, City shall compensate Artist for work actually completed by Artist prior to the date of written notice of termination and any additional services and materials actually performed or supplied prior to the date of written notice of termination, less payments of compensation previously made, not to exceed the total amount of compensation allowed hereunder. 2. Default by Artist. In the event of termination for non-performance or default by Artist after City’s issuance of notice to proceed on a project task order, all finished and Meridian City Council Meeting Agenda January 2, 2018 – Page 313 of 559 MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN , INSTALLATION , AND MAINTENANCE | PAGE 5 of 7 unfinished drawings, photographs, plans, timelines, and/or any and all other work products prepared and submitted or prepared for submission under this Agreement or project task order, and all rights, title, and interest thereto, including those described in section V.A. of this Agreement, shall, at City’s option, become City’s property, and the right to fabricate and/or install the artwork or other products shall pass to City. Notwithstanding this provision, Artist shall not be relieved of any liability for damages sustained by City attributable to Artist’s default or breach of this Agreement or project task order. City may reasonably withhold payments due until such time as the exact amount of damages due to City from Artist is determined. Artist shall not be relieved of liability to City for damages sustained by City by virtue of any breach or default of this Agreement or project task order by Artist. This provision shall survive the termination of this Agreement or project task order and shall not relieve Artist of liability to City for damages. B. Termination without cause. City may terminate this Agreement or project task order for any reason, at any time, by providing fourteen (14) days’ notice to Artist. C. Non-waiver of breach. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. VIII. GENERAL PROVISIONS . A. Permitting and inspection. In the provision of all services pursuant to this Agreement or any related project task order, Artist shall obtain any and all necessary permits or approvals from the various departments of the City of Meridian and other government agencies. B. Relationship of Parties. It is the express intention of Parties that Artist is an independent contractor and neither Artist nor any officer, employee, subcontractor, assignee, or agent of Artist shall be deemed an employee, agent, joint venturer, or partner of City in any manner or for any purpose. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or employee of City. Both parties acknowledge that Artist is not an employee of City. Artist shall retain the right to perform services for others during the term of this Agreement. Specifically, without limitation, Artist understands, acknowledges, and agrees: 1. Artist is free from actual and potential control by City in the provision of services under this Agreement. 2. Artist is engaged in an independently established trade, occupation, profession, or business. 3. Artist has the authority to hire subordinates. 4. Artist owns and/or will provide all major items of equipment necessary to perform services under this Agreement. C. Compliance with law. Throughout the course of this Agreement, Artist shall comply with any and all applicable federal, state, and local laws. Meridian City Council Meeting Agenda January 2, 2018 – Page 314 of 559 MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN , INSTALLATION , AND MAINTENANCE | PAGE 6 of 7 D. Non-Discrimination . Throughout the course of this Agreement, Artist shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. E. Audits and Inspections: At any time during normal business hours and as often as City may deem necessary, there shall be made available to City for examination all of Artist’s records with respect to all matters covered by this Agreement. Artist shall permit City to audit, examine, and copy, and to make audits of all records and data relating to all matters covered by this Agreement. F. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. G. Costs and attorneys’ fees . If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys’ fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. H. Agreement governed by Idaho law . The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. I. Cumulative Rights and Remedies . All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. J. Interpretation. Words of gender used in this Agreement shall be held and construed to include any other gender, and words in the singular shall be held to include the plural and vice versa unless the context otherwise requires. The Agreement and the captions of the various sections of this Agreement are for convenience and ease of reference only, and do not define, limit, augment or describe the scope, context or intent of this Agreement or any part or parts of this Agreement. K. Severability . If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. L. Successors and Assigns . All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. Meridian City Council Meeting Agenda January 2, 2018 – Page 315 of 559 M. Notice. Any and all notice required to be provided by either of the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed as follows: Artist: City: Sector Seventeen LLC Solomon Hawk Sahlein 6725 W Kirkwood Drive Boise ID 83709 City Clerk City of Meridian 33 E. Broadway Ave. Meridian ID 83642 Either party may change its address for the purpose of this provision by giving written notice of such change in the manner herein provided. N. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. O. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. ARTIST: Solomon Hawk Sahlein, Manager Sector Seventeen LLC CITY OF MERIDIAN: CAay CAJ, City Clerk MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN, INSTALLATION, AND MAINTENANCE I PAGE 7 of 7 PROFESSIONAL SERVICES TASK ORDER – MURAL DESIGN AT MERIDIAN MILL PAGE 1 of 3 TASK ORDER FOR MURAL DESIGN: 611 N. MAIN STREET This TASK ORDER FOR MURAL DESIGN: 611 N. Main Street (“Task Order”) is made this 19th day of December, 2017 (“Effective Date”), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (“City”), and Solomon Hawk Sahlein, on behalf of Sector Seventeen LLC, a limited liability company organized under the laws of the state of Idaho (“Artist”). WHEREAS, on December 19, 2017, Artist and City entered into a Master Agreement for Professional Services: Mural Design, Installation, and Maintenance (“Master Agreement”), which establishes terms and conditions under which City may invite Artist to provide services including consultations, design, installation, maintenance, and repair of murals, pursuant to separate project task order(s) setting forth specific conditions, compensation amount, and scope of work; and WHEREAS, on November 21, 2017, City and the Meridian Development Corporation (“MDC”) entered into a Memorandum of Agreement for Contribution to Public Art Project: Meridian Mill Mural , by which Agreement MDC provided funds to City for the purpose of installation of a public art mural at 611 N. Main Street, in Meridian, Ada County parcel no. R5672000090 (“Property”); specifically, on the building located thereon known as the Meridian Mill; and WHEREAS, JCJ Holdings, LLC, the owners of the Property (“Owners”) are willing to consider the installation of a mural on the south face of the Meridian Mill, and desire to work with Artist in the creation of a design that exemplifies the history and legacy of the Meridian Mill, establishes a sense of place and local identity in downtown Meridian, and beautifies public spaces; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES . Artist shall design a large-scale, painted mural installation on the south face of the Meridian Mill (“Mural”), located at Property. Throughout the design process, Artist shall seek input from City, MDC, and Owners (collectively, “Stakeholders”), and shall finalize the design only with consensus from all Stakeholders. At the conclusion of the design process, Artist shall deliver to City a to-scale rendering of the Mural design, including a depiction of all architectural features and fixtures to be accommodated ( e.g. , windows, doors, signs, projections, etc.). Artist shall also be responsible for obtaining written approval of the final design from the designated representative of each Stakeholder. II. COMPENSATION . A. Total amount. The total payment to Artist for services rendered under this Task Order shall be three thousand dollars ($3,000.00). This amount shall constitute full compensation for any and all services, travel, transportation, materials, shipping, equipment, contingency, commission, artist fee, and costs of work to be performed or furnished by Artist under this Task Order. B. Method of payment. Artist shall provide to City invoices for services and deliverables Meridian City Council Meeting Agenda January 2, 2018 – Page 317 of 559 PROFESSIONAL SERVICES TASK ORDER – MURAL DESIGN AT MERIDIAN MILL PAGE 2 of 3 provided pursuant to the payment schedule set forth herein, which City shall pay within thirty (30) days of receipt. City shall not withhold any federal or state income taxes or Social Security tax from any payment made by City to Artist under the terms and conditions of this Task Order. Payment of all taxes and other assessments on such sums shall be the sole responsibility of Artist. C. Payment schedule. Artist shall be paid pursuant to the following benchmarks: 1. Initial design: $2,000.00 shall be due to Artist for upon Artist’s delivery to Stakeholders an initial design of the Mural. 2. Final Design: $1,000.00 shall be due to Artist for delivery of a Final Design, as defined herein and as approved in writing by City. III. TIME OF PERFORMANCE . A. Timeline. In the provision of services and deliverables under this Task Order, Artist shall meet the following deadlines: 1. By 5:00 p.m. on December 22, 2017: Artist shall deliver an initial design of the Mural to Stakeholders, to elicit Stakeholder input regarding the Mural. 2. By 5:00 p.m. on February 2, 2018: Artist shall deliver to City a Final Design, which shall include: a) a detailed, to-scale rendering of the Mural design, including a depiction of all architectural features and fixtures to be accommodated ( e.g. , windows, doors, signs, projections, etc.); and b) written approvals of the design from the designated representative of each Stakeholder. B. Time of the essence. The Parties acknowledge that services provided under this Task Order shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Task Order, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Task Order by the party so failing to perform. IV. GENERAL PROVISIONS . A. Master Agreement applies. All provisions of the Master Agreement are incorporated by reference and made a part of hereof as if set forth in their entirety herein. B. Stakeholders’ designated representatives. Stakeholders have vested in the following representatives the authority to provide to Artist input and approval regarding proposed mural designs. Any Stakeholder may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to Artist and to City. 1. Owner: Callie Zamzow, Manager JCJ Holdings, LLC czamzow@dynamitemarketing.com Meridian City Council Meeting Agenda January 2, 2018 – Page 318 of 559 2. MDC: Ashley Squyres, Administrator Meridian Development Corporation meridiandevelopmentcoip@gmail.com 3. City: Hillary Bodnar, Committees & Commissions Specialist City of Meridian hbodnar@mefidiancity.org C. Limited edition. Artist warrants and represents that the designs provided pursuant to this Task Order have never heretofore been designed, fabricated, installed, created, published, or copied and that Artist is the sole creator and owner of all rights in such designs. D. Installation not included. Artist acknowledges and agrees that this Task Order imparts no commitment by City to contract with Artist for installation of the Mural depicted in concept designs provided pursuant to this Task Order. Further, this Task Order vests no right in Artist to install the Mural depicted in concept designs provided pursuant to this Task Order. E. City Council approval required. The validity of this Task Order shall be expressly conditioned upon City Council action approving same. Execution of this Task Order by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Task Order on the Effective Date first written above. ARTIST: 1 Solomon Hawk Sahlein, Manager Sector Seventeen LLC CITY OF MERIDIAN: Tammy de Yeefd, Mayor Rp,TED A �n Y /- "iryuf o \� SEAL i - CJ Coles, ity Clerk PROFESSIONAL SERVICES TASK ORDER — MURAL DESIGN AT MERIDIAN MILL PAGE 3 of 3 City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: / Project/File Number: Item Title: Previously Approved Interagency Agreement with ACHD Approve the Not -to -Exceed Amount of $1,931,238.31 to pay Ada County Highway District (ACHD) for City Water and Sewer improvements constructed on Pine Avenue roadway reconstruction project between Meridian Road and Locust Grove. ACHD Project 815025 City of Meridian Project 10577 Meetina Notes Meridian City Council Meeting Agenda January 2, 2018 – Page 321 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 322 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 323 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 324 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 325 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 326 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 327 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 328 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 329 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 330 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 331 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 332 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 333 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 334 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 335 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 336 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 337 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 338 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 339 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 340 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 341 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 342 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 343 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 344 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 345 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 346 of 559 City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: W L Project/File Number: Item Title: Approval of PO # 18-0179 Server Licensing To pay Server licensing replacement to Dell Marketing, L.P. for the Not -to -Exceed amount of $50,709.70 Meetinq Notes 9 APPROVED Page 1 Memo To: C.Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Dave Tiede, Chief Information Officer; Keith Watts, Purchasing Manager Date: 12/20/17 Re: January 2 nd City Council Meeting Agenda Item The Purchasing Department, on behalf of the IT Department, respectfully requests that the following item be placed on the January 2 nd City Council Consent Agenda for Council’s consideration. Approval of PO # 18-0179 for Server Licensing Replacement to Dell Marketing, L.P. for the Not-to-Exceed amount of $50,709.70. Recommended Council Action: Approval of PO #18-0179 and authorize the Purchasing Manager to sign the Not-To-Exceed amount of $50,709.70. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda January 2, 2018 – Page 348 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 349 of 559 Sales rep: Jerry Ear | 1024340126720.1 Page 1 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. A quote for your consideration! Total: $50,709.70 Based on your business needs, we put the following quote together to help with your purchase decision. Please review your quote details below, then contact your sales rep when you're ready to place your order. Quote number: 1024340126720.1 Quote date: Dec. 5, 2017 Quote expiration: Jan. 4, 2018 Company name: ID-L CITY OF MERIDIAN Customer number: 98597939 Phone: (208) 888-4433 Sales rep information: Jerry Ear Gerard_Ear@Dell.com (800) 456-3355 Ext: 7234810 Billing Information: ID-L CITY OF MERIDIAN 33 E BROADWAY AVE STE 304 MERIDIAN ID 83642-2619 US (208) 888-4433 Pricing Summary Item Qty Unit Price Subtotal VLA WINDOWS SERVER DATACENTER PER 2 CORE LICENSES 2016 70 $505.89 $35,412.30 VLA WINDOWS SERVER STD PER 2 CORE LICENSES 2016 28 $72.55 $2,031.40 VLA WINDOWS SERVER DEVICE CAL 2016 300 $19.18 $5,754.00 VLA WINDOWS SERVER USER CAL 2016 300 $25.04 $7,512.00 Subtotal: Shipping: Environmental Fees: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $50,709.70 $0.00 $0.00 $0.00 $0.00 $0.00 $50,709.70 Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. Meridian City Council Meeting Agenda January 2, 2018 – Page 350 of 559 Sales rep: Jerry Ear | 1024340126720.1 Page 2 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Dear Customer, Your Quote is detailed below;please review the quote for product and information accuracy.If you find errors or desire certain changes please contact me as soon as possible. Regards, Jerry Ear Additional Comments: Microsoft Select Plus Quote for 140 cores Win Server Datacenter 2016, 56 cores Win Server Standard, 300 Win server Device CALs, 300 Win server 2016 User CALs; Quoted on Idaho State Contract SBPO1388 = Dell contract 81AEA Order this quote easily online through your Premier page, or if you do not have Premier, using Quote to Order Meridian City Council Meeting Agenda January 2, 2018 – Page 351 of 559 Sales rep: Jerry Ear | 1024340126720.1 Page 3 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Shipping Group 1 Shipping Contact: ACCOUNTS PAYABLE Shipping phone: (208) 489-0505 Shipping via: Standard Ground Shipping Address: ID-L CITY OF MERIDIAN ID-L CITY OF MERIDIAN MERIDIAN ID 83642-2619 US SKU Description Qty Unit Price Subtotal VLA WINDOWS SERVER DATACENTER PER 2 CORE LICENSES 2016 Contract No: 81AEA 70 $505.89 $35,412.30 A9258579 VLA WINDOWS SERVER DATACENTER PER 2 CORE LICENSES 2016 70 -- SKU Description Qty Unit Price Subtotal VLA WINDOWS SERVER STD PER 2 CORE LICENSES 2016 Contract No: 81AEA 28 $72.55 $2,031.40 A9258640 VLA WINDOWS SERVER STD PER 2 CORE LICENSES 2016 28 -- SKU Description Qty Unit Price Subtotal VLA WINDOWS SERVER DEVICE CAL 2016 Contract No: 81AEA 300 $19.18 $5,754.00 A9258327 VLA WINDOWS SERVER DEVICE CAL 2016 300 -- SKU Description Qty Unit Price Subtotal VLA WINDOWS SERVER USER CAL 2016 Contract No: 81AEA 300 $25.04 $7,512.00 A9258323 VLA WINDOWS SERVER USER CAL 2016 300 -- Subtotal: Shipping: Environmental Fees: Estimated Tax: Total: $50,709.70 $0.00 $0.00 $0.00 $50,709.70 Meridian City Council Meeting Agenda January 2, 2018 – Page 352 of 559 Sales rep: Jerry Ear | 1024340126720.1 Page 4 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Important Notes Terms of Sale Unless you have a separate written agreement that specifically applies to this order,your order will be subject to and governed by the following agreements,each of which are incorporated herein by reference and available in hardcopy from Dell at your request:Dell's Terms of Sale (www.dell.com/learn/us/en/uscorp1/terms-of-sale),which include a binding consumer arbitration provision and incorporate Dell's U.S.Return Policy (www.dell.com/returnpolicy)and Warranty (for Consumer warranties ;for Commercial warranties). If this purchase includes services:in addition to the foregoing applicable terms,the terms of your service contract will apply (Consumer;Commercial).If this purchase includes software:in addition to the foregoing applicable terms,your use of the software is subject to the license terms accompanying the software,and in the absence of such terms,then use of the Dell-branded application software is subject to the Dell End User License Agreement -Type A (www.dell.com/AEULA) and use of the Dell-branded system software is subject to the Dell End User License Agreement -Type S ( www.dell.com/SEULA). If your purchase is for Mozy,in addition to the foregoing applicable terms,your use of the Mozy service is subject to the terms and conditions located at https://mozy.com/about/legal/terms. You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety.Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to,inconsistent or in conflict with,the f oregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product,pricing,and other information is valid for U.S.customers and U.S.addresses only,and is based on the latest information available and may be subject to change.Dell reserves the right to cancel quotes and orders arising from pricing or other errors.Please indicate any tax-exempt status on your PO,and fax your exemption certificate,including your Customer Number,to the Dell Tax Department at 800-433-9023.Please ensure that your tax-exemption certificate reflects the correct Dell entity name:Dell Marketing L.P. Note:All tax quoted above is an estimate;final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com. For certain products shipped to end-users in California,a State Environmental Fee will be applied to your invoice.Dell encourages customers to dispose of electronic equipment properly. Meridian City Council Meeting Agenda January 2, 2018 – Page 353 of 559 City Of uelidian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions Included In Report 01 - General Eund 1510 - InforDatioa tgchrlology From 7a/1/2077 Through 9/30/2018 Percent of Budget Remaining Budqet with Curlent Year Actual Budget Remaining 54127 OPERATING COSTS Software Acquisition &Licenses (under S25,000) Total OPERATING COSTS 134, 860.80 6,289 -00 128,5'71.80 95.34? DEPT EXPENDITURES TOTAL EXPENDITURES 134,860.80 134,860.80 114,860.80 6,249.O0 _ 6,239_.,!L 128,171=8L 12A,5'7t,80 95. 3! t e!.-.,11! 95.349128,571.80_q Date. 12/20/11 03:01:oB Ax Meridian City Council Meeting Agenda January 2, 2018 – Page 354 of 559 City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: Project/File Number: Item Title: Authorization for Purchase Mgr. to sign for PO #18-0194 To pay the Annual License and Storage costs per the current agreement approved by Council on 11/18/2014 for the Not -to -Exceed amount of $77,562.00 to AXON Enterprise, Inc. for Evidence.com Meetina Notes Page 1 Memo To: C.Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Scott Colaianni, Keith Watts Date: 12/28/2017 Re: January 2 nd City Council Meeting Agenda Item The Purchasing Department, on behalf of the Police Department, respectfully requests that the following item be placed on the January 2 nd City Council Consent Agenda for Council’s consideration. Authorization for the Purchasing Manager to sign PO# 18-0194 for the Not-to-Exceed amount of $77,562.00 to AXON Enterprise, Inc. for Evidence.com for annual license & storage costs per the current agreement approved by Council 11/18/2014. Recommended Council Action: Authorize the Purchasing Manager to sign PO# 18-0194 to AXON Enterprise for the Not-to-Exceed amount of $77,562.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda January 2, 2018 – Page 356 of 559 IAN CITY OF IVIERIDIAN Purchasing Department 33 E BROADWAY AVE, STE 106 MERIDIAN, ID 83642 TEL: (208) 489-0417 FAX: (208) 887-4813 ME CITY OF MERIDIAN Dept Name Police Department 12t19t2017 No ' ', ' CASE MANAGEMENT TICKET NO. lLAllr) SUGGESTED VENDOR lnternational PO Box 29661 Department 2018 Phoenix, AZ 85038-9661 $tt 562.00 Purchase Requisition PURCHASE OROER NUMBER MUST APPEAR ON ALL IM/OICES, PACKING SIIPS, CARTONS AND CORRESPONDENCE RELATEO TO TTIIS ORDER Lt. Colaianni Storaoe Bodv ProqramPROJECT NAME: Annual License and Costs Year 4 of 5 Worn Camera I1$ $ Annual License and Costs Year 4 5 2110 53360 77,562.00)I $ q $ $ $ $ AITTHORITFDcOUNCII SIGNATIrRE lil reoukedl NOTES:, :Council Approval Date: $77 PART NUMBER / DESCRIPTION ' COMMITMENT NAME 'TASK ORDER / CONTRACT ' PROJECT DESCRTPTION DEPT EXPENSE OR PROJECT/ CODE GLACCOUNT# COMMITMENT#FUND ACCOUNTING CODES QTY UNIT UNIT PRTCE TOTALAMOUNT and PriciQuaof PurchaseDescri 'r'i: i'. i '.1.1 .: ,,:.,':.,.:.r..i....r i', . ll Meridian City Council Meeting Agenda January 2, 2018 – Page 357 of 559 CitY Of t'Ieri.rian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions Included In Report 01 - Genera]- Eund 21-1,0 - Po]-j.ce Admin From l0/L/2017 Through 9/30/2018 Percent of Budget with Amendments Current Year Actual- Budget Budget Remaining Remaining 53360 OPERATING COSTS Software Maintenance Total OPERATING COSTS DEPT EXPENDITURES TOTAL EXPENDITURES t29,80L.12 20,o48.93 ro9,152.19 84.55% t29 ,80r.72 20,048.93 10q ?q2 ?o 84.55% -----!22-'-9!L12 20 048.93 109 152.19 _ _ ]?2,801.n :_4,!l!.gl =::]l2JZ2_ 84.55& 84.55% Datet 12/2a/I'7 10:26:07 AM Page:1Meridian City Council Meeting Agenda January 2, 2018 – Page 358 of 559 Invoice Invoice No Invoice Date Payrnent Term Payment Due Date Sales Order Customer account Purchase Order SHIP TO: MERIDIAN POUCE DEPT 1-401 E WATERTOWER ST MERIDI,AN, ID 83642 USA Page 1 of 2 AaxoN Axon Enterprise, Inc. 17800 N 85th Street Scottsdale M 85255 Ph: (480) 99L-4797 Fax (480) 991-0791 AR@axon.com www.axon,com BILL TO: gry OF MERIDIAN ATTN: FINANCE 33 E SROADWAY AVE MERIDIAN. TD 83642 USA ULTIMATE EVIDENCE.COM AN NUAL PAYM ENT ULTIMATE EVIDENCE.COM ANNUAL PAYM ENT TASER ASSURANCE PLAN DOCK ANNUAL PAYMENT TASER ASSURANCE PLAN DOCK ANNUAL PAYMENT EVIDENCECOM INTEGRAIION UCENSE AN N UAL PAYM ENT EVIDEN CECOM INTEG RA]ION UCENSE: AN N UAL PAYM ENT EVIDENCECOM iNCLUDED STORAGE EVIDENCECOM INCLU DED STORAG E EVIDENCECOM INCLUDED STORAGE INCLUDED STORAGE,40 GBS PER ULTIMATE UCENSE STANDARD EVIDENCE.COM LICENSE: YEAR 4 PAYMENT PROFESSIONAL EVIDENCE.COM LICENSE: YEAR 4 PAYMENT sr1s11466 28-Nov-17 Net 30 28-Dec-17 so77034266L L07993 YEAR 4 BILLING Item number Descriptign .... . .. . . Qa-ntiW Unit price IUSDlAmount 8s035 MDENCE.COM STORAGE 13,800 0'75 10,350'00 85078 85078 85079 85079 85100 85100 85110 85110 85110 8s401 88401 8940r 3 69 3 69 3 69 120 L20 1s0 2,760 6 5 660.00 660.00 36.00 36.00 180.00 180.00 o.oo' 0.00 0.00 0.00 300.00 468.00 1,980.00 45,v0.00 108.00 2,484.00 540.00 L2,420.O0 0.00 0.00 0.00 0.00 1,800.00 2,340.00 Invoice Total Shipping Sales Tax Total Amount Received 77,552.00 0.00 0.00 77,562.04 0.00 BALA.NCE DUE USD Tt,s62.OO hn Continued on next page Meridian City Council Meeting Agenda January 2, 2018 – Page 359 of 559 IDAHO CITY OF MERIDIAN 33 EAST BROADWAY AVB. MERIDTAN,tD 83642 (208) 888-4433 Vendor Address: AXON ENTERPRISE INC PO BOX 29661 DEPARTMENT 2018 PHOENtX, AZ 85038-9661 Purchase Order Attention: Scott Colaianni 1212812017 Contractor Destination Pre-Paid 18-0194 Billing Address: Shipping Address: Attn: Finance 33 E BroadwayAve Meridian, lD 83642 Meridian City Police Dept. 1401 Watertower Meridian, lD 83642 Shipping Method: FOB: Description Unit Quantity Unit Price 18-0'l 94 FY18 Evidence.com Annual License & Storage Costs per agreemnt 77562.00 1.00 77,562.00 Purchase Order Total:$77,562.00 Purchasing M Special lnstructions contract Po - Evidence.com license fee for FY18 Yr. 4 of 5 per the current agreement daled 10t14/14. Not-to-Exceed $77,562.0001-2110-53360 Case Mgmt 58656 Total Dollar Meridian City Council Meeting Agenda January 2, 2018 – Page 360 of 559 City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: Project/File Number: Item Title: Authorization for Purchase Mgr. to sign for PO #18-0193 To pay the Columbia Electric Supply for WRRF chemical feed blower building PLC's for the Capacity Expansion Project Not -to Exceed $90,661.11. This is a Sole Source purchase approved by Council on 9/9/2014 Meetina Notes Page 1 Memo To: C.Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Clint Dolsby, Keith Watts Date: 12/28/2017 Re: January 2 nd City Council Meeting Agenda Item The Purchasing Department, on behalf of the Police Department, respectfully requests that the following item be placed on the January 2 nd City Council Consent Agenda for Council’s consideration. Authorization for the Purchasing Manager to sign PO# 18-0193 for the Not-to-Exceed amount of $90,661.11 to Columbia Electric Supply for WRRF Chemical Feed/Blower Building PLC’s for the Capacity Expansion Project. This is a Sole Source purchase approved by Council on 9/9/14. Recommended Council Action: Authorize the Purchasing Manager to sign PO# 18-0193 to Columbia Electric Supply for the Not-to-Exceed amount of $90,661.11. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda January 2, 2018 – Page 362 of 559 c{,6K:}-CITY OF MERIDIAN Purchasing Department 33 E BROADWAY AVE, STE 106 MERIDIAN, ID 83&2 TEL: (208) a89-0a17 FAX: (208) 887-4813 @ CITY OF MERIDIAN Public Works Depaftment SUGGESTED VENDOR 12t21t2417 No CASE MANAGETUTENT TIIGKET NO. TBD Columbia Electric Supply Boise, lD 83704 PURCHASE ORDER NUMEER MUST APPEAR ON ALL INVOICES, PACKING SLIPS. CARTONS AND CORRESPONDENCE RTLATEO TO THIS ORDER Purchase R uisition Clint PROJECT NAME: WRRF Chemical Feed and Blower Buildins PLC Components for the Capacity Expansion Project ical Feed and Blower PLC Com 1 $60 3590 96151 10601.D 90,661.'11, $ ( $ $ $ ( $ ( $ 1.11 Council Date: PART NUMBER / DESCRIPTION / COMMITMENT NAME 'TASK ORDER / CONTRACT ' PROJECT DESCRIPTION DEPT CODE EXPENSE OR PRoJECT/ GLACCOUNT# COMMITMENT#QTY UNIT UNIT PRICE TOTAL AMOUNTFUND GQuand PriDescrihaseon IS DATE OF REQUEST AVAILABLE BUDGET AMOUNT $1,500,000.00 PROJECT MANAGER PAYMENT TERMS NET 30 FREIGHTTERMS PREPAID ti ,a) Meridian City Council Meeting Agenda January 2, 2018 – Page 363 of 559 City Of l.ieri.lian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions Included In Report 60 - Enterprise E\:nd 3590 - Ww Construction Projects Erom lO/l/2017 Through 9/30/2018 Percent of Budget with Anendments Current Year ACtuaI Budget Remaining Budget Remaining 9 6151 Capital Outlay PreDesj.gn of Capital Proj ects Total Capital Out1ay DEPT EXPENDITURES TOTAL EXPENDITURES 30 zoz 6L4.L2 L9 968.09 10282 30,262,614.L2 19,282,968.09 10,9'79,646.03 36.28* 30,262,6L4.L2 t9,282,968.09 LO,9'19,646.03 36.28* 919 646.03 36.28% :9,252,51L]2 1,9,282,968. 09 10 9'7 9 646.03 36.28% fu+D,h p^^AfuA"a+tx Po + tb-dqz Wa,o p\^r.lfr"/- Date: L2/28/11 11:18:16 AM Page: 1Meridian City Council Meeting Agenda January 2, 2018 – Page 364 of 559 COLUMBIA ELECTRIC SUPPLY QUOTE FOR: ACCT #: CITYACCOUNTS 12-25620 Ctry OF MER|O|AN CIry OF MERIDIAN 3401 N TEN MILE RO MERIDIAN, IO 83646 TEL: (208) 888.2191 OUOTATION PAGE 001 0F 002 OUOTE * '1057594 DATE 12t151',17 REV # 005 REV DATE 12t20117 OUOTE EXPIRES 01t'l1t2018 PREPARED BY SH sLs 5193 INSL 5199 FOB SHIPPING POINT FREIGHT PREPAID cus Po # JOB NAME: PLC COMPONENTS COLUMBIA ELECTRIC SUPPLY 8545 WESTPARK ST BO|SE rD 83704 TELI 208 322-123'l FAX: 208 327-0658 CONTACT: SCOTTA. HAMwIONS EXT AMTDESCRIPTIONLNQTY MFR CATALOG # E E E E E E E E E E E E E E ,l 1 4 I 2 7 7 3 0't 02 03 04 05 06 07 08 09 10 1'l 12 14 l5 AB AB AB AB AB AB AB AB AB AB AB AB AB AB AB AB AB AB AB AB AB AB E E E E E E E E E E E E E E 2 1 2 SCFB2LCPOOOl . CHEM BLDG 2 aB 1756-PA75 AB 1756-L73 AB 1756-417 1,078.80 10,701.00 8/r8.25 '1,078.80 10,701.00 848.25 1756-Et{27 1756-Et{2TR 1756-tF8H 't756-OF8H 1492-RAtFMS-3 1492-RTB16N 1756-t416 1756-OA16 1492-RrFM20F-F120A-2 1492-RTB20N 17s6-N2 12OVAC PWR SUPPLY CONTROLLOGIX CNTRLR 175LOT CNTRL LOGIC CHAS ETHERNETfP MODULE 2.PORT ENET/P MODULE 8PT 36.PIN ANLG INPUT 8PT 2O-PIN ANLG OUTPU 8TO'I6 ANALOG CHNL 16P SCR STYL RTB PL 132V 20PIN ,I6PT OUTPUT 265V 20PIN ,I6PT OUTPUT l2OVAC FUS 2()P SCR STYL RTB PL EMPTY SLOT FILLER CARD 1756.EN27 1756.EN2TR 17s6-tF8H 1756-OF8H 1,!92-RAlFM8-3 '1492-RTB16N 1756-1A16 1756-OAt6 1492-RtFM20F-F120A-2 1,192-RTB20N 1756-N2 12OVAC PWR SUPPLY CONTROLLOGIX CNTRLR l7SLOT CNTRL LOGIC CHAS ETHERNET/IP MODULE 2.PORT ENET/P MODULE 8PT 36.PIN ANLG INPUT 8PT 2O.PIN ANLG OUTPU 8TO16 ANALOG CHNL 16P gCR STYL RTB PL 132V 20PIt{ ,I6PT OUTPUT 265V 20PIN 16PT OUTPUT t20vAc Fus 2OP SCR STYL RTB PL EMPTY SLOT FILLER CARD 2,627.40 2,836.20 1,313.70 2,427.30 158.34 16.18 4,18.05 633.36 298.41 19.49 27.49 2,627.10 2,836.20 1,313,70 2,427.30 158.34 16.18 448,05 633.36 298.41 '19,49 27.49 2,627.40 2,836.20 2,627.40 4,854.60 633.3G 61.72 2,21O.25 't,266.72 2,088.87 136.43 42.47 5,254.80 2,836.20 13,,137.00 't2,136.50 2,375,',t0 212.70 4,032.45 633.36 2,984.'10 194.90 192.43 16 't7 't8 't9 20 - TOTAL FOR CHEM BLDG 2 = $32086.47 SABB2LXPOOOl - AERATN BLWR BLG2 AB 1756-PA75 AB ,.756-L73 AB ',t1 56-417 1,078.80 10,701.00 848.25 2,',157.60 't0,701.00 1,696.50 21 22 23 24 26 26 27 28 29 30 31 2 ,| 10 5 15 15 9 1 10 10 7 PLEASE NOTE: THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRTCES FOR YOUR CONVENIENCE ANO INFORMATION. OROERS BASED ON IHIS QUOTATION ARE SUBJECT TO YOURACCEPTANCE OF THE TERMS AND CONOITIOI{S LOCATEO AT SALES.OUR.TERMS.COM, WHICH WE MAY CHANGE FROM TIME TO TIME wlTHoUTPRloRNoTlcE'wEMAKENoREPRESENTATIoNWITHRESPECTTocoMPLIANCEWITHJoB SPECIFICATIONS. I PRICE UOM Meridian City Council Meeting Agenda January 2, 2018 – Page 365 of 559 COLUMBIA ELECTRIC SUPPLY QUOTE FOR: ACCT #: CITYACCOUNTS 12-25G20 CITY OF MERIOIAN CITY OF MERIOIAN 3401 N TEN MILE RD MERIDIAN, ID 83646 TEL: (208) 888-2191 OUOTATION PAGE QUOTE # 1057594 DATE 12t15t17 REV # 005 REV DATE 12t20117 QUOTE EXPIRES 01t14t2018 PREPARED BY SH sLs 5193 INSL 5199 FOB SHIPPING POINT FREIGHT PREPAID cus Po #: JOB NAME: PLC COMPONENTS COLUMBIA ELECTRIC SUPPLY 8645 WESTPARK ST BOTSE tO 83704 fELt 2OA 322-1231 FAX: 208 327-0658 CONTACT: SCOTT A. HAMMONS LN OTY MFR CATALOG #DESCRIPTION PRICE UOM EXT AMT 32 * TOTAL FORAERATION BLWR BLDG 2 = $58574.64 90,661.11 PLEASE NOTE: THIS lS NOT AN OFFER TO COI{TRACT, BUT MERELY A OUOTATION OF CURRENT PRICES FOR YOUR CONVENIENCE AND INFORMATION. ORDERS BASEO ON THIS QUOTATION ARE SUBJECT TO YOURACCEPTANCE OF THE TERMS AND CONDITIONS LOCATED AT SALES.OUR.TERMS.COM, WHICH WE MAY CHANGE FROM TIME TO TIME WITHOUT PRIOR NOTICE. WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS. 002 0F 002 TOTAL: Meridian City Council Meeting Agenda January 2, 2018 – Page 366 of 559 City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: (00 Project/File Number: Item Title: Award and Agreement to Mercer Health Benefits, LLC For the "BENEFITS BROKERAGE AND CONSULTING SERVICES" project for a Not -to - Exceed amount of $60,000.00 Meetinq Notes M Page 1 Memo To: C. Jay Coles, City Clerk, From: Keith Watts, Purchasing Manager CC: Christena Barney Date: 12/19/2017 Re: January 2 nd City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the January 2 nd City Council Consent Agenda for Council’s consideration. Award of RFP and Agreement to Mercer Health Benefits, LLC for the “BENEFITS BROKERAGE AND CONSULTING SERVICES” project for a Not-To-Exceed amount of $60,000.00. Recommended Council Action: Award of RFP and Approval of Agreement to Mercer Health & Benefits, LLC for the Not-To-Exceed amount of $60,000. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda January 2, 2018 – Page 368 of 559 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: Payment and Performance Bonds Received (Date): Rating: N/A Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final $60,000 Christena Barney If yes, has policy been purchased? Mercer III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 1 1540 42025 10769 TASK ORDER RFP / RFQ BID VII. TASK ORDER SELECTION (Project Manager to Complete) Crystal and Christena have negotiated the T's & C's with the help of Bill Nary and myself. N/A Award based on Low Bid Highest Ranked Vendor Selected VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved 12/1/2018 December 19, 2017 N/A I. PROJECT INFORMATION N/A N/A FY18 12/19/2017 HR BENEFITS BROKERAGE & CONSULTING SERVICES V. BASIS OF AWARD 9/26/2017 October 3, 2017 IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION N/A N/A N/A N/A N/A N/A Meridian City Council Meeting Agenda January 2, 2018 – Page 369 of 559 Shelli R. Stayner Principal 800 W. Main Street, Suite 1250 Boise, ID 83702 +1 208 338 6477 Shelli.r.stayner@mercer.com www.mercer.com November 28, 2017 Ms. Christena Barney Human Resources City of Meridian 33 E. Broadway Avenue Meridian, ID 83642-2631 Subject:Statement of Work (“SOW”) Dear Christena: The objective of this Statement of Work (”SOW”) is to confirm the scope of our work and the compensation for this engagement, 2018 Scope of Service. This SOW is subject to the terms and conditions contained in our existing engagement letter dated December 10, 2010 .All capitalized terms not defined in this SOW shall have the meanings ascribed to them in our existing engagement letter. 1.Description of Mercer responsibilities: See attached Service Schedule Additional projects requested by you that individually are not expected to exceed $10,000 will be billed (i) at time and expense (based on our hourly billing rate in effect at the time the work is performed), (ii) on a fixed fee basis or (iii) as otherwise mutually agreed in writing and will, in each case, be subject to the terms of this Agreement. 2.Description of client responsibilities: You agree to furnish to Mercer’s representatives all information they may request as it pertains to your insurance contracts, rates, rating schedules, surveys, reserves, retentions and all other financial data they may request for their study of your present and future requirements in connection with the insurance program to which this SOW applies. You understand that the failure to provide, or cause to provide, complete, accurate, up-to- date, and timely documentation and information to us, an insurer, or other service provider, whether intentional or by error, could result in impairment or voiding of coverage or service. You agree to review all policies, endorsements and program agreements delivered to you by us and will advise us of anything which you believe is not in accordance with the negotiated coverage and terms within thirty (30) days following receipt. Meridian City Council Meeting Agenda January 2, 2018 – Page 370 of 559 Page 2 November 28, 2017 Ms. Christena Barney City of Meridian 3.Period of time over which work will be performed: January 1, 2018 through December 31, 2018 The Services under this SOW shall be provided from January 1, 2018 to December 31, 2018 (“Initial Term”) and shall automatically renew for consecutive one (1) year terms thereafter (each a “Renewal Term”). Prior to the start of each Renewal Term, Mercer will send Client a copy of this SOW together with a request to reconfirm that the Services, terms and conditions set forth in this SOW will continue for the following year. The Parties agree that the Services outlined in this SOW reflect the Services Client wants Mercer to perform for the following 12– month period, unless the Client informs Mercer in writing to the contrary within ten (10) business days of Client’s receipt of such confirmation request by Mercer. 4.Compensation/fees: We will be compensated for the services described herein in consideration of your payment of our professional fees of $60,000.We will bill you on a monthly basis. In addition to other compensation listed, we also bill for necessary travel and other expenses related to the services requested. In the event Client terminates this SOW prior to the expiration of the Initial Term or Renewal Term, any unpaid compensation with respect to such Term (or the current year in the event of a multiple year term) shall be accelerated and shall be due and payable to Mercer within 30 days of the effective date of termination. 5.Subcontractors: We may need to utilize various subcontractors (“Subcontractors”) in the course of our provision of the Services to assist us in such tasks as printing and mailing, development of interactive tools, graphic design, etc. You consent to our use of the Subcontractors and further acknowledge and agree that we may provide such Subcontractors with your Confidential Information, including Work, on a confidential and a need to know basis for the purposes contemplated by this SOW. 6.Use of Name and Logo: The parties agree and acknowledge that Mercer may need to use your name, logo, tradename and/or mark in connection with the performance of the Services. You consent to Meridian City Council Meeting Agenda January 2, 2018 – Page 371 of 559 Page 3 November 28, 2017 Ms. Christena Barney City of Meridian such use, and grant to Mercer and its agents, vendors and subcontractors of a non-exclusive, royalty-free, limited license to use your name, logo and any tradename or mark only in connection performance of the Services. The parties further agree that such use will be subject to your instruction, direction or prior written approval as to style, form, context and general content. You will not unreasonably delay or withhold your approval. 7.Additional Disclosures: a. We do not act on behalf of any insurer or other service provider, are not bound to utilize any particular insurer or service provider, and do not have the authority to make binding commitments on behalf of any insurer or service provider. In addition, we do not guarantee or make any representation or warranty that coverage or service can be placed on terms acceptable to you. We are not responsible for the solvency or ability to pay claims of any insurance carrier or for the solvency or ability of any service provider to provide service. Insurance carriers or service providers with which your other risk or insurance coverage or other business is placed will be deemed acceptable to you, in the absence of contrary instructions from you. b. Mercer and its Affiliates serve a wide array of clients, including clients who compete with or whose interests may be adverse to one another. In addition, Mercer interacts with insurance carriers and other service providers through numerous business and contractual relationships, including serving as a broker for its clients and receiving commissions from carriers, providing consulting or administration services to carriers, and auditing carriers’ claims data. Mercer is committed to serving each of its clients in an objective manner and maintaining the confidentiality of each of its client’s information. Notwithstanding anything to the contrary in the engagement letter, when providing Services to Client pursuant to this SOW, Mercer may use its Affiliates, from time to time, to assist in the performance of such Services. c. You expressly acknowledge that, with respect to the provision of the Services, we are not, nor are any of our Affiliates or subcontractors, an “administrator” within the meaning under applicable law, including the Employee Retirement Income Security Act of 1974, as amended (“ERISA”), nor, with respect to the provision of the Services, are we or any of our Affiliates or subcontractors a “fiduciary” within the meaning under applicable law or ERISA, unless provided otherwise herein or required by applicable law. d. Title V of the Gramm-Leach-Bliley Act and related state laws and regulations establish limitations on the use and distribution of non-public information collected by financial institutions from their customers and consumers. Our insurance-related work qualifies us as a financial institution under this Act. Our Privacy Policy Notice and additional information regarding other compliance policies at Meridian City Council Meeting Agenda January 2, 2018 – Page 372 of 559 Page 4 November 28, 2017 Ms. Christena Barney City of Meridian Mercer, including our conflicts of interest policy is available at the following web address http://www.mercer.com/insights/point/2014/transparency.html. At this web address you will also find information regarding Marsh & McLennan Companies, Inc. and its subsidiaries’ equity interests in certain insurers and contractual arrangements with certain insurers and wholesale brokers. e. Mercer is unable to provide insurance broking, risk consulting, claims or other services or provide any benefit to the extent that the provision of such services or benefit would violate applicable law or expose Mercer or its Affiliates to any sanction, prohibition or restriction under UN Security Council Resolutions or under other trade or economic sanctions, laws or regulations. [Remainder of this page left blank intentionally] Meridian City Council Meeting Agenda January 2, 2018 – Page 373 of 559 NA E Rk, MAKE TOMORROW, TODAY Page 5 November 28, 2017 Ms. Christena Barney City of Meridian We appreciate your business and look forward to working with you on this engagement. Please acknowledge your agreement to the terms contained herein by signing below. Mercer Health Benefi LLC By: 1. Name: Shelli R. Stayner (Please Print) Title: ACCEPTED AND AGREED City of Meridian By, c Name: TG /" m i Je 1/✓eed (Please Print) Title: 14 -7 4 `/dam Date: November 28, 2017 Date: iia gig MARSH&MCLENNAN COMPANIES city of !'lelidiaa Detailed statement of Revenues and Expenditures - Rev and Exp Report - Keith Report 01 - General Fund 15{0 - EuEarr Resources Fton, la / 7 /2071 Through 9/30/2018 unposted Transactions Included In Budget with Current Yea! Actual Budget Remaining Percent of Budget Remaj.ning 42025 0000 PERSONNEI, COSTS Employee Insurance NON-DEPARTMENTAL Tota] PERSONNEL COSTS 140,145.00 0. 00 0.00 60, 628.85 140,145.00 100.00* 0. 001( 60, 140 145.00 60 628.85 t9 s16.15 56.74t TOTAL EXPEND]TURES l9 516 , 15 56 .14\ Dare: 12/t9/11 t2:55:47 PM 14 o, 145.00 50, 528.85 Meridian City Council Meeting Agenda January 2, 2018 – Page 375 of 559 Ol,f,IDIAN City of Meridian BENEFIT BROKERAGE AND CONSULTING SERVICES SELECTION RFQ NUMBER: DUE DATE & TIME: HR-1747-10769 August 7, 2017 VENDOR SELECTION: (in order)Points 85.18 82.33 76.75 1 Mercer 2 The Murray Group 3 Paynewest lnsurance Date Posted: 9-26-2017 IDAHO Meridian City Council Meeting Agenda January 2, 2018 – Page 376 of 559 MERCER HEALTH & BENEFITS SERVICE SCHEDULE CITY OF MERIDIAN This Service Schedule appends the Statement of Work entered into by and between Mercer Health & Benefits and City of Meridian dated December 4, 2017. Our Services will consist of the following: Client Strategy Development  Conduct strategic planning sessions to review agreed upon performance metrics of Client’s current employee benefit coverages and establish future objectives and strategies to manage Client’s employee benefit coverages to which this agreement applies.  Planning session – 1 per year  Pre-Renewal - 1 per year  Renewal meeting - 1 per year  Benefit Committee Meetings – 1 per month  Council Meetings – As requested by client  Wellness Committee Meetings – Participate as necessary  Meet with the Client’s key designated representatives quarterly or 4 times per year to discuss strategy, healthcare trends and changes, and open items.  Benchmark health plan costs and employee contributions to industry, size and regional standards on an annual basis. Renewal/Marketing  Develop a mutually agreeable renewal action plan and timeline that meets the Client’s stated objectives.  Upon the request of Client, we will assist Client in the preparation of a RFP for purposes of obtaining competitive quotes from the marketplace, based on the timeline below. We will be the primary point of contact during the bidding process.  Medical, Rx - every 3-5 years  Dental - every 3-5 years  Life, STD, LTD - every 3-5 years  Stop Loss, if applicable – every 1 or 2 years based on renewal and client’s direction  When marketing your coverages, we will prepare an analysis comparing proposals to current costs, plan designs, administrative capabilities, network discounts and network accessibility as applicable.  With respect to the Client’s annual renewal process, we will conduct a benefits program review of the benefits coverages for which Mercer is named Broker of Record to include negotiations, on Clients’ behalf, with current vendors/carriers, as per Clients’ request.  At client’s request, conduct review of vendor-produced communication and open enrollment pieces for plan rate and accuracy. Meridian City Council Meeting Agenda January 2, 2018 – Page 377 of 559 2018 Mercer Health & Benefits Service Schedule City of Meridian 2 Negotiation/Placement  Identify and negotiate on the Client’s behalf with insurers and other benefit program providers and keep the Client informed of significant developments as we understand them to be. We shall be authorized for purposes of this Agreement to represent and assist the Client in all discussions and transactions with all insurers/providers, provided that we shall not place any insurance or vendor programs on behalf of the Client unless so authorized by the Client.  Assist with documentation and other steps to obtain commitments for and implement insurance policies and other services selected by the Client regarding its employee benefits program upon the Client’s instructions, it being understood that we will not independently verify or authenticate information not originating from us necessary to prepare proposals or underwriting submissions and other documents relied upon by insurers/providers, and the Client shall be solely responsible for the accuracy and completeness of such information and other documents furnished to us and/or insurers/providers and shall sign any application for coverage. The Client understands that the failure to provide all necessary information to an insurer, employee benefit provider or third party vendor whether intentional or by error, could result in the impairment or voiding of coverage or service.  Provide Client access to insurers with whom Mercer is appointed and other service providers as agreed with the Client and use our commercially reasonable efforts to place insurance policies and other services selected by the Client regarding its employee benefit program on behalf of the Client, if so instructed by the Client.  Review policies and contracts for accuracy and conformity to specifications provided by Client and the related negotiated coverages. Ongoing Analysis/Projections  Analyze factors driving Client’s plan costs if experience data is available. In connection with such analysis, we will review carrier/vendor utilization reports to determine possible causes of identified cost increases. Assist Client in managing these risks and costs.  Establish claims reports for identified coverages Medical, Rx and Dental, detailing paid claims (and reimbursements if applicable), premium/funding and enrollment summaries. We will review these reports with Client on a quarterly basis and will identify and discuss trends and potential problems.  Provide agreed upon cost projections on an annual basis to determine gross cost scenarios that meet Client objectives.  If applicable, review funding methodology on annual basis to determine if benefits funding structure meets Client objectives. Vendor Management  Act as a liaison between the Client and insurers/ providers for the lines of coverage and services that we have placed or obtained on behalf of Client or for which Mercer is named as the broker of record. Meridian City Council Meeting Agenda January 2, 2018 – Page 378 of 559 2018 Mercer Health & Benefits Service Schedule City of Meridian 3  Follow up with insurance carriers/providers for timely issuance of policies and contracts.  Follow up with insurance carriers/providers with respect to the payment or return premiums.  Assist the Client in connection with issues relating to interpretation of insurance policies/contracts placed by us.  Provide information/coverage summaries for all new coverages and updates on changes to existing coverages.  Assist Client in the implementation of the benefit program by dealing with vendor/carriers and performing contract and SPD review for purposes of determining conformity to agreed upon plan provisions and costs. Stop Loss Services – If Partially Self-funded By retaining Mercer, Client hereby authorizes Mercer to perform the following services on Client’s behalf with respect to its Stop Loss insurance coverage placement:  Meet with Client to develop a stop loss placement strategy that meets Client’s stated objectives.  Request and negotiate the terms and conditions of the stop loss insurance renewal from the current insurer and present the insurer’s proposed renewal package to Client.  Conduct a stop loss marketing as agreed based on a list of stop loss carriers selected by Client and its desired terms of coverage.  If necessary, facilitate communication between Clients’ medical and prescription drug vendors and stop loss insurer to establish reporting responsibilities and timing of data required for the purpose of securing stop loss coverage.  Follow up with insurance carrier for timely issuance of policies and contracts.  Review policies and contracts for accuracy and conformity to specifications provided by Client in the placement strategy meeting.  We will assist Client with access to the stop loss insurance marketplace and use our commercially reasonable efforts to place stop loss policies selected by Client on its behalf, if so instructed.  If requested, we shall transmit information and data supplied by Client or on its behalf without independently verifying the accuracy, completeness or timeliness of the data to the stop loss insurer. Important Limitations on Mercer’s Marketing of Client’s Stop Loss Policy We do not make any representations about an insurer's or MGU's payment or claims denial practices. We do not warrant in any way that all claims submitted to the stop loss carrier will be approved and ultimately reimbursed. Also, the terms and conditions of covered claims for the stop loss insurance policy may not fully correlate with the benefits covered under Client’s benefits program. With respect to Client’s Stop Loss insurance coverage placement, Client is responsible for the following:  Client will name Mercer as the broker-of-record for your stop loss coverage. Meridian City Council Meeting Agenda January 2, 2018 – Page 379 of 559 2018 Mercer Health & Benefits Service Schedule City of Meridian 4  Client will provide all data/information as required by the stop loss insurer in a timely manner. Client is responsible for the accuracy and completeness of such data and information.  Client is responsible for timely submission of claims requests and confirmation that appropriate reimbursements have been issued by the stop loss insurer.  Client is responsible for disclosing all potentially high exposure claims as defined by the stop loss insurer.  Client is responsible for reviewing and executing a confirmation of coverage letter before binding of coverage. Wellness Mercer will help the City of Meridian deploy strategies and tactics that improve the health, wellbeing and productivity of the workforce. We recommend that the City develop “guiding principles” to establish best-practice wellness or well-being programs. We will leverage our HERO Scorecard, to better understand the City’s approach. The use of the on-line survey will help us determine gaps and opportunities for improvement. We will share our HERO Scorecard best practices with the City. We will work with you to determine the best measures for the evaluation of your program(s). All wellness or well-being programs should help increase ownership and health awareness, promote health behaviors, increase engagement, as well potentially leading to better financial outcomes. The goal for the City is to foster a culture of well-being. Other Services  Provide the following health and welfare plan legislative and regulatory compliance support as mutually agreed:  Updates on pertinent federal benefits legislation and their potential impact to employers’ health and welfare benefit plans  Consultative and strategic guidance related to compliance with IRS, DOL and HHS regulations as mutually agreed from time-to-time  Assist Client in responding to inquiries related to federal laws and regulations including ERISA, COBRA, HIPAA and the Affordable Care Act (ACA).  Assist in reviewing of health and welfare plan SPDs, SMMs, and mutually agreed plan documents for Medical, Rx, Dental and Vision.  Advise Client with respect to available technology platforms to support delivery and administration of its employee benefit plan. While our team of ERISA attorneys are available to review documents and advise on issues, since we are not a law firm , we cannot practice law or render legal opinions Meridian City Council Meeting Agenda January 2, 2018 – Page 380 of 559 2018 Mercer Health & Benefits Service Schedule City of Meridian 5 Communication Services  Assist Client with the preparation of communication materials relating to the health and benefit program to which this Letter applies. Core Communication Services  Benefits Brochure  Cover Letter  Rate Sheet  Poster  Postcard  Envelope  Healthy Habits Newsletter (4 issues a year) OR Enhanced Communication Services  Open Enrollment Presentation  Enrollment Form  Expanded Medical Spread  Benefits Wallet Card  HSA Checklist  HSA Pre-Enrollment Postcard  HSA Post-Enrollment Postcard  Required Notices Booklet Printing, fulfillment, courier and shipping costs are not included as part of these communications services. Client is responsible for:  If applicable, providing any photography or other artwork to be used in design  Providing all information required by Mercer to complete the services as outlined above in a timely manner  Reviewing and providing comments on all communication drafts in a timely manner  Approving drafts for distribution to employees ACA Compliance Resources Affordable Care Act Consulting Services Note that any ACA compliance consulting is based on Mercer’s current general understanding of the law and regulations as of the date hereof, which can change from time to time, and should not be construed as, nor is it intended to be, legal advice. Complying with Employer Shared Responsibility Rules  For purposes of complying with the employer shared responsibility rules Mercer will: o Help Client understand which employers are subject to the employer shared responsibility rules per Mercer’s general understanding at the time the work is performed. Meridian City Council Meeting Agenda January 2, 2018 – Page 381 of 559 2018 Mercer Health & Benefits Service Schedule City of Meridian 6 o Provide the general Mercer understanding of the definition of “employee.” o Help Client understand the definition of “reasonably expected to work 30 hours,” variable hours employees, new hire versus re-hire, seasonal, etc. and how that may apply to certain employee classes (interns, seasonal, temporary, others). o Help Client understand, per Mercer’s general understanding, which hours to count when determining “full-time” employees, including specific administrative issues related to: salaried/hourly; leaves of absence; disability pay; rehires; difficult job classes (e.g. commissioned salespeople). o Assist Client with determining the appropriate method to count hours – monthly measurement or lookback measurement and stability period approaches (ongoing and new hire). We will also consider alternatives to counting hours. o Provide guidance on how to track hours, focused specifically on how hours data translates into measurement approach; for lookback measurement period, monthly cycle for “full time” new hires; typically an annual cycle for “variable hour” new hires and ongoing employees. o Help Client understand the rules requiring employers to provide minimum essential coverage (MEC) to “substantially all” full-time employees and their dependent children.  We will review the current employer shared responsibility rules, and the minimum essential coverage and employer shared responsibility reporting requirements, forms and instructions through Mercer’s ACA Readiness Review process.  Help Client understand how penalties are determined, estimate the potential financial impact and consider strategic approaches to remediate/mitigate the risk. Complying with ACA Requirements  Background and considerations on the Patient-Centered Outcomes Research Institute (PCORI) fee and an illustration of the various methods permitted to count covered lives and a table of PCORI fee rates for various time periods  Provide Client with background and considerations on the Transitional Reinsurance Fee and an illustration of the various methods permitted to calculate covered lives.  Review the ACA plan design requirements to determine which requirements apply (i.e., preventive care, OOP maximums, annual/lifetime dollar limits, etc)  Review the ACA group health plan employer reporting and disclosure requirements to determine which requirements apply, and the applicable effective dates.  Help Client understand the ACA requirements for wellness programs.  Provide an overview of the 40% excise tax on high cost coverage that goes into effect in 2020 including what coverages are included/excluded from the tax based on information currently available.  Review the impact of losing grandfathered status.  Provide an ACA compliance review of employee communications. Meridian City Council Meeting Agenda January 2, 2018 – Page 382 of 559 City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: / Project/File Number: Item Title: AP Invoices for Payment 12/27/17 $2,221,161.39 Meeting Notes L✓i APPROVED City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A COMPANY INC portable toilets for Winter Lights Parade 12/1-12/4/17 280.00 01 General Fund ACE AUTO BODY Body Work to Repair Damage on Unit# 140, DR# 17-7932 4,035.29 01 General Fund ADVANCE AUTO PARTS radiator cap for Ford Explorer - qty 1 7.73 01 General Fund ADVANCED SYSTEMS GROUP 18-0088 Nutanix Hardware Platfo* NX-6155 Nutanix Software 321,000.00 01 General Fund AMERICAN DOOR SERVICE K9 Building Install Secure Access Locks - Qty 3 1,900.00 01 General Fund AMERICAN DOOR SERVICE Patrol Room Door Handle Repair 95.00 01 General Fund AMERICAN DOOR SERVICE Sallyport Door Lock Replacement 700.00 01 General Fund AMY MERRILL instructor fee-Ballet, HipHop, Jazz 11/2-11/30/17 x 48 1,412.80 01 General Fund AV SUPERSTORE PSTC AV Repair 1,100.00 01 General Fund BATTERIES PLUS Batteries for Duty Flashlights & Weapon Lights - Qty 80 159.20 01 General Fund BATTERIES PLUS Battery for J.Millers Streamlight Flashlight 17.99 01 General Fund BAUDVILLE 25 years of service award for Bruce Freckleton 94.45 01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, St. 2, towels - qty 1 case 43.86 01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, St. 4, cleaner, soap, towels - qty 5 55.26 01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, St. 5, cleaner, detergent, tissue - qty 14 94.38 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC repairs for fleet truck 23 - license C15315 32.98 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC tires for Settlers #5 mule - qty 2 293.34 01 General Fund BUILDING BLOCKS IDAHO instructor fee - We Do Robotics 10/26-11/30/17 - qty 10 440.00 01 General Fund CANYON HONDA Rear Brakes, Service and Windshield repair 229.64 01 General Fund CINTAS CORPORATION First Aid Kit Supplies 183.63 01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Cash for U/C Operations, 9/30/17-12/18/17 2,250.00 01 General Fund D & B SUPPLY Dog Food for Arco - Qty 2 Bags 178.16 01 General Fund D & B SUPPLY Dog Food for K9 Randy 44.99 01 General Fund D & B SUPPLY Kleiner trailer fastener - qty 4 1.32 01 General Fund DAVID MILES David Miles, Education Assistanace, Fall 2017, NNU, MBA 1,000.00 01 General Fund DEBEST PLUMBING, INC unclog men's restroom toilet at Kleiner Park 115.00 01 General Fund DELL MARKETING L.P.VLA Acrobat Pro DC 2017 License MLP Universal English Perpet 315.09 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO lamps for interior lights for park restrooms - qty 60 153.73 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO light switch repair parts for enclosed trailer - qty 3 4.59 01 General Fund EMILY GULL instructor fee - Preschool Fun/Plus 10/24-12/6/17 x 24 787.20 01 General Fund EMILY STROUD Emily Stroud, Education Assistanace, Winter 2017, NNU, BS Bu 990.00 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. 18-0160, Equipment to Build New Patrol Car for Unit #101 8,004.71 Date: 12/21/17 11:18:20 AM Page: 1Meridian City Council Meeting Agenda January 2, 2018 – Page 384 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Push Bumper Damage Repair for Unit # 140 & 158 740.00 01 General Fund EVENT RENT chairs & heaters for 11/9/17 K Bird Legacy Park dedication 298.00 01 General Fund FASTENAL COMPANY high visibility vests - qty 13 220.87 01 General Fund FLAGPOLE FARM City Flag for Winterland Parade 124.00 01 General Fund FLOOR TECH, INC.epoxy flooring repair in Kleiner handicap restroom stall 550.00 01 General Fund GOSNEY MANAGEMENT, LLC.instructor fee - Drawing & Painting 11/2-11/30/17 x 3 180.00 01 General Fund GOSNEY MANAGEMENT, LLC.instructor fee - Family Art Day 12/9/17 - qty 5 100.00 01 General Fund HICKS BROTHERS WOOD FLOORS Homecourt vestibule floor repair 350.00 01 General Fund HOME DEPOT CREDIT SERVICES 220/Aerator Insert to Repair Bathroom Sink at St. 1 - Qty 4 11.96 01 General Fund HOME DEPOT CREDIT SERVICES 220/Training supplies, drywall, util knife,blade, phillips 136.80 01 General Fund HOME DEPOT CREDIT SERVICES adjustable light pole - qty 1 23.38 01 General Fund HOME DEPOT CREDIT SERVICES Power Strips for Patrol, Batteries for Keyless Remotes, Lock 21.01 01 General Fund I.C.R.M.P.Reimb, C-17-02114-5772, Overpayment for Light Pole 41373C, 489.33 01 General Fund IDAHO CRIME PREVENTION ASSOC Crime Prevention Certification for S.Galbreaith 50.00 01 General Fund IDAHO POWER 2200773816, City Hall Power - December 2017 6,428.19 01 General Fund IDAHO POWER 2205054725, Police Power December 2017 -3,301.91 01 General Fund IDAHO POWER Street Light Power - Dec 2017 - Final Inv, Move to St Lt Acc 22.25 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for Ord 17-1753 on Appointment of Dept Official 84.40 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for Ord 17-1754 on Adoption of Building/Fire Co 106.83 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for PH 12/21/17 on Linder Mixed Use, Track Util 63.64 01 General Fund IDAHO STATE POLICE Background Checks for Solicitors License, Qty 4 - Nov 2017 148.00 01 General Fund IDAHO STATE POLICE Fingerprinting & Background Checks - November 2017 366.00 01 General Fund IDASEW, LLC 220/Hemming & attach patches to uniforms 381.75 01 General Fund INTEGRITY AUDIO VISUAL audio-visual eqipment rental-12/1/2017 Parade & Tree Lightig 3,940.50 01 General Fund INTN'L SOCIETY of ARBORICULTUR PNW/ISA member dues - K Gallivan 12/31/17-12/31/18 185.00 01 General Fund L.N. CURTIS AND SONS SWAT Folding Dump Pouches for K. Kinnaman & L.Sunada - Qty 2 62.99 01 General Fund LARSON-MILLER, INC 220/Medical waste disposal, St. 1 148.16 01 General Fund LAURIE MCELROY instructor fee - Yoga 11/2-11/30/17 - qty 8 179.20 Date: 12/21/17 11:18:20 AM Page: 2Meridian City Council Meeting Agenda January 2, 2018 – Page 385 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund LEA ELECTRIC, LLC.Electrical repair on lighting contol system at City Hall 138.00 01 General Fund LEA ELECTRIC, LLC.Troubleshot lighting control switch in IT 483.00 01 General Fund LIGHTHOUSE UNIFORM CO 220/Class A pants for S. Hayes, Pants&Shirt for M. Zumwalt 219.00 01 General Fund LOBBY IDAHO, LLC 18-0171, Government Relation Services - Oct 2017 2,500.00 01 General Fund LOWE'S 220/Credit for tax charged on 09138 (4.24) 01 General Fund LS REFEREEING 18-0036 fall season basketball officials 11/3-11/30/17 x 28 1,526.00 01 General Fund MATERIALS TESTING & INSPECTION prof svcs/testing FiveMileCreekPathSegH2 11/13-11/26/17 100.00 01 General Fund MERIDIAN TROPHY 2017 Winter Lights Parade Marshall plaque for D Clark x 1 37.00 01 General Fund MERIDIAN TROPHY 2017 Winter Lights Parade trophies - qty 5 225.00 01 General Fund MERIDIAN TROPHY Engraved plates for employee awards - qty 5 30.00 01 General Fund MERIDIAN VETERINARY CLINIC Heartworm Test & Blood Draw for K9 Wyatt 39.00 01 General Fund MERIDIAN VETERINARY CLINIC K9 Card for Dory 560.54 01 General Fund MERIDIAN VETERINARY CLINIC Necropsy - Qty 2 for Investigation on DR#17-8074 279.00 01 General Fund MERIDIAN VETERINARY CLINIC Removed Dewclaws on K9 Gus 468.90 01 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 Wyatt 534.40 01 General Fund MERIDIAN VETERINARY CLINIC Vet Care K9 Wyatt 630.81 01 General Fund MISTER CAR WASH Patrol Washes for Nov 2017 150.00 01 General Fund MODERN PRINTERS 2017 Christmas in Meridian posters - qty 200 116.00 01 General Fund MODERN PRINTERS Business Cards for Evidence & Letterhead for PD - Qty 2500 290.00 01 General Fund MODERN PRINTERS Christmas cards - qty 550 166.00 01 General Fund MUNICIPAL EMERGENCY SVCS 18-0026 220/12 sets turnouts for new recruits 25,193.28 01 General Fund NAPA AUTO PARTS 220/Oil dry, all stations - Qty 75 576.75 01 General Fund NAPA AUTO PARTS 220/scratch polish 10.80 01 General Fund NAPA AUTO PARTS 220/Shop supplies, St. 4, polish, protectant, squeegie -Qty4 83.29 01 General Fund NAPA AUTO PARTS Oil Filter for MF-005 - Qty 8 18.32 01 General Fund NAPA AUTO PARTS Washer Fluid & Zip Ties for Sallyport - Qty 15 43.77 01 General Fund NAPA AUTO PARTS Wiper Blades for Unit # 29 9.98 01 General Fund NORCO cylinder rental for welding gas, qty 4 - November 2017 40.80 01 General Fund NORCO monitor-confined space entry at Gen Plaza 11/13-11/14/17 50.00 01 General Fund NORCO welding gases for Lanark Parks Shop - qty 3 Cylinders 172.95 01 General Fund OFFICE DEPOT, INC.2 chairs for Facilities staff 599.98 01 General Fund OFFICE DEPOT, INC.envelopes for Santa letters x 2 boxes; notebook x 1 35.74 01 General Fund OFFICE DEPOT, INC.Labels for MAC Mailing - Qty 2 9.80 Date: 12/21/17 11:18:20 AM Page: 3Meridian City Council Meeting Agenda January 2, 2018 – Page 386 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund OFFICE DEPOT, INC.mechanical pencils, pens - qty 3 dozen 19.91 01 General Fund OFFICE DEPOT, INC.office supplies-copy paper/index dividers - qty 4 77.67 01 General Fund OFFICE DEPOT, INC.sharpies for Santa letters - qty 5 11.23 01 General Fund OFFICE DEPOT, INC.staples - qty 1 box 1.69 01 General Fund OFFICE TEAM Temp Labor, J. Hale, W/E 12/1/17, 40 Hrs - Records Retention 732.40 01 General Fund OFFICE VALUE - MERIDIAN Business Card Paper, Organizer, Envelopes, Pens, & Clock 203.41 01 General Fund OFFICE VALUE - MERIDIAN Chairmat for CID 66.26 01 General Fund OFFICE VALUE - MERIDIAN Forks & Spoons for PD - Qty 2 29.52 01 General Fund OFFICE VALUE - MERIDIAN Labels for Employee Files - Qty 1 Box 30.83 01 General Fund ON THE SPOT CLEANERS #15 Uniform Cleaning for PD - Qty 223 - November 2017 1,115.00 01 General Fund OPTIV SECURITY INC Maintenance support, and major upgrades for Tier 1 HIPswitch 285.43 01 General Fund OPTIV SECURITY INC Tier 1 (1-100)HIPswitch 100e Appliance w/2 Ethernet Ports, 1,330.92 01 General Fund OWYHEE EXPRESS CARRIAGE CO 2017 Christmas Parade Carriage Rides 800.00 01 General Fund PAUL'S MERIDIAN STINKER diesel fuel for equipment 13.50 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for equipment 32.02 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 17 64.14 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 29 67.18 01 General Fund PRIMEPAY, LLC.18-0095, Cobra Monthly Fee - November 2017 291.75 01 General Fund PRIMEPAY, LLC.18-0095, FSA Debit Card Fees & Primeflex FSA - November 2017 859.50 01 General Fund RAY ALLEN MANUFACTURING CO, IN K9 Protection Training Helmet - Qty 1 79.99 01 General Fund REAL ANIMAL MANAGEMENT 18-0030 goose management services - November 2017 2,820.00 01 General Fund REVVED UP MOTORSPORTS Front Tire for Unit # 522 200.00 01 General Fund REVVED UP MOTORSPORTS Rear Tire for Unit # 521 301.98 01 General Fund RICOH USA, INC C86084920, Copier Lease 12/17 & Additional Copies 11/17 390.36 01 General Fund RICOH USA, INC C86084920, Credit for Meter Read Error, See Inv# 5051448792 (4,514.89) 01 General Fund RICOH USA, INC C86084920, Incorrect Meter Read, See Cr Inv# 5051557415 4,514.89 01 General Fund SAFETY ENTERPRISE, INC.Nov 2017 training: Ladder Safety, CO2 Hazard 75.00 01 General Fund SHRED-IT USA, LLC.220/Paper shredding, Admin, St. 1 & 3 124.42 01 General Fund SHRED-IT USA, LLC.Document Shredding for HR - November 2017 51.15 01 General Fund SHRED-IT USA, LLC.Document Shredding for MUBS, Finance, Clerks - November 2017 112.76 01 General Fund SIGNS, ETC Kleiner Closed for Maintenance signs - qty 8 120.00 Date: 12/21/17 11:18:20 AM Page: 4Meridian City Council Meeting Agenda January 2, 2018 – Page 387 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SIGNS, ETC Vehicle Graphics on New Code Enforcement Vehicle # 54 145.00 01 General Fund SILVER CREEK SUPPLY servicing & repair parts for snow blower maintenance 412.37 01 General Fund SIMPLEX GRINNELL 18-0033, January 2018 Monthly fire alarm monitoring 466.74 01 General Fund SIMPLEX GRINNELL 18-0037, Quarterly test and inspect City Hall 158.83 01 General Fund SONNTAG RECREATION playground repair parts for Kleiner Park 1,078.40 01 General Fund SOUTHEASTERN SECURITY CONSULTANTS, INC. background check for volunteer - qty 1 18.50 01 General Fund SPECIALTY CONSTRUCTION SUPPLY traffic control for 2017 Winter Lights Parade 3,390.38 01 General Fund SPF WATER ENGINEERING, LLC 16-0374 prof svcs Storey Park well engineering November 2017 3,983.00 01 General Fund STERLING CODIFIERS INC Annual Fee for Hosting Code on Internet - 1/1/18-12/31/18 500.00 01 General Fund SYNCB/AMAZON Avery repositionable flags & Tabs - qty 10 36.09 01 General Fund SYNCB/AMAZON Copy Paper - Qty 1 Case 57.33 01 General Fund SYNCB/AMAZON Neenah White Cardstock for BEST binders - Qty 1Pk 7.77 01 General Fund SYNCB/AMAZON Sponges, ID Card Holders, Tabs, Snow Brush, Label Tape-Qty16 95.33 01 General Fund TATES RENTS (GENERAL OFFICE)floor sander rental for Kleiner restrooms 11/30/17 33.98 01 General Fund TATES RENTS (GENERAL OFFICE)manlift for Cole Valley hoop servicing 12/7/17 239.38 01 General Fund TATES RENTS (GENERAL OFFICE)propane for forklift 23.92 01 General Fund TATES RENTS (GENERAL OFFICE)rental generators & heaters-2017 Parade/Tree Lighting 276.54 01 General Fund TATES RENTS (GENERAL OFFICE)white tablecloths for 2017 Parade/Tree Lighting 12/1/17 54.00 01 General Fund THE LAND GROUP, INC.17-0114, Five Mile Creek Path Seg D Design Services - Nov 17 636.00 01 General Fund THE LAND GROUP, INC.17-0217 Lemp/Larkwood Pathway design services - Nov 2017 1,040.32 01 General Fund THE UPS STORE Postage to send BWC back for Replacement 23.10 01 General Fund THE UPS STORE Postage to Send Evidence to Lab 43.11 01 General Fund TOTAL SYSTEM SERVICES Data Air unit repair 1,267.82 01 General Fund UNIFORMS 2 GEAR Add Hashmarks to New SRO Shirt for S. Garza - Qty 2 7.00 01 General Fund UNIFORMS 2 GEAR Coveralls for Mobile Field Force, Ludwig - Qty 1 165.00 01 General Fund UNIFORMS 2 GEAR New Class A Shirt for Erickson, Damaged on Duty 81.70 01 General Fund UNIFORMS 2 GEAR Replacement BDU's for Weitzel, Damaged on Duty 77.50 01 General Fund USSSOA volleyball officiating for games 11/27-12/1/17 - qty 63 1,374.81 01 General Fund USSSOA volleyball officiating for games 12/11-12/15/17 - qty 50 1,091.12 01 General Fund USSSOA volleyball officiating for games 12/4-12/8/17 - qty 60 1,309.35 01 General Fund VALLEY REGIONAL TRANSIT 18-0173, VRT-FY18 dues and service contribution 194,938.00 Date: 12/21/17 11:18:20 AM Page: 5Meridian City Council Meeting Agenda January 2, 2018 – Page 388 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund WHEELING PARK COMMISSION INC.tuition/room/board,G White,Rev Dev/Mgmt School, 3/10-3/16/18 2,003.61 01 General Fund WIENHOFF & ASSOCIATES, INC Pre Employment Testing - Qty 2 60.00 Total 01 General Fund 625,472.40 07 Impact Fund SPF WATER ENGINEERING, LLC 15-0468 prof svcs Borup Park well and pump - November 2017 204.75 07 Impact Fund THE LAND GROUP, INC.16-0186 prof svcs K Bird Legacy Park master plan - Nov 2017 105.00 07 Impact Fund THE LAND GROUP, INC.16-0355 A&E design svcs for S Meridian Reg Park - Nov 2017 54,480.53 Total 07 Impact Fund 54,790.28 20 Grant Fund governmental AMERICAN SCREENING, LLC Alcohol & Marijuana Drug Tests for MADC Distribution-Qty 300 453.00 20 Grant Fund governmental BOYS & GIRLS CLUBS OF ADA COUNTY 17-0274, Boys & Girls Club Scholarships - Final Invoice 7,485.83 20 Grant Fund governmental CASSANDRA CAMPBELL 220/Car seat instructor fee 400.00 20 Grant Fund governmental JANET WILSON MOULTON 220/Car seat instructor fee 350.00 20 Grant Fund governmental JENNIFER C ELLIS 220/Car seat instructor fee 1,000.00 20 Grant Fund governmental JESSE TREE OF IDAHO Reimburse for Emergency Rental Assistance for CDBG 1,575.00 20 Grant Fund governmental MACKENZIE E AITKEN 220/Car seat instructor fee 700.00 20 Grant Fund governmental MERIDIAN DEVELOPMENT CORPORATION 17-0381, Sidewalk Design Costs for CDBG Grant, 11/1-11/30/17 8,772.00 20 Grant Fund governmental SAFE KIDS WORLDWIDE 220/Car seat recert class for 11 personnel 935.00 20 Grant Fund governmental TERRIANN SHELL 220/Car seat instructor fee 750.00 Total 20 Grant Fund governmental 22,420.83 60 Enterprise Fund A COMPANY INC WRRF Capacity Expansion FY15, Restroom Rental 11/13-12/10/17 94.50 Date: 12/21/17 11:18:20 AM Page: 6Meridian City Council Meeting Agenda January 2, 2018 – Page 389 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund ARC Document Solutions Cherry Lane/Baraya PRV, Bond Copies - Qty 5 58.73 60 Enterprise Fund AWWA-AMERICAN WATER WORKS ASSN #00559072, AWWA Standards Revisions 3/1/18-2/28/19 767.00 60 Enterprise Fund BACKFLOW SUPPLY 2 Non Potable RP Assembly/WRRF Reclaim Service Qty 1 460.84 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 18-0090, MUBS Bills 12/5/17, Delinq Notices 12/11/17, Insert 8,755.30 60 Enterprise Fund BIOAIR SOLUTIONS LLC EcoGrow nutrients for biotower - qty 2 766.26 60 Enterprise Fund BOWEN COLLINS & ASSOCIATES, INC 17-0319,SCADA System Upgrades PRV,10/28-12/1/17 4,398.50 60 Enterprise Fund CHAPMAN PROPERTIES Refund, 0808532402, Wat/Sew/Trash, 4403 N Tempest Way, Part 68.65 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 16-0046,ACHD Franklin/Black Cat-Ten Mile, 11/1-11/30/17 968.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 16-0258,ACHD Linder/Franklin-RR Water&Sewer,11/1-11/30/17 851.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0023,WRRF Capacity Exp FY15,11/1-11/30/17 1,025.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0041, Ustick Rd Construction Services, Nov 2017 - Final 2,962.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0065, Water/Sewer Main - W Wash NW 4th to 1st, Nov 2017 2,196.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS Cherry Lane PRV, 11/1-11/30/17 375.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS Collections Equpment Facility, Services 11/1-11/30/17 575.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS Meridian WWTP Primary Electrical System, 11/1-11/30/17 968.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS Well 32, services 11/1-11/30/17 790.00 60 Enterprise Fund D & B SUPPLY 1/8inch Quick Link, 3/16inch Quick Link Qty 18 34.82 60 Enterprise Fund D & B SUPPLY Coveralls for Ryan Powers - Qty 1 119.99 60 Enterprise Fund D & B SUPPLY Drift Punch, Pin Punch, Ball Pein Hammer Qty 7 30.97 60 Enterprise Fund D & B SUPPLY Garbage cans and plastic scoop 45.96 60 Enterprise Fund D & B SUPPLY Safety boots for Dinae Edwards - Qty 1 Pair 139.49 60 Enterprise Fund D & B SUPPLY Safety steel toed boots for Kristina Keith new staff enginee 134.99 60 Enterprise Fund D & B SUPPLY Wire Brush, Wire Brush Handle Qty 2 5.48 60 Enterprise Fund DAVID HEATON Reimb, D. Heaton, Responsible Person Certification 55.00 60 Enterprise Fund DC ENGINEERING 17-0405,Meridian WWTP Primary Elect Dist System,11/15/17 14,450.00 60 Enterprise Fund DIGLINE, INC.Digline Monthly Tickets Nov 2017 Qty 618 1,053.36 60 Enterprise Fund EWING CO., INC.17-0387,WRRF Headworks Upgrades, 11/1-11/30/17 249,070.00 60 Enterprise Fund EXECUTRAIN OF IDAHO Registration, C. Moon, Excel Pivot Tables Class, Boise ID, 99.00 Date: 12/21/17 11:18:20 AM Page: 7Meridian City Council Meeting Agenda January 2, 2018 – Page 390 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund EXECUTRAIN OF IDAHO Registration, T. Reuter, Access 2016 for Beginners Class, Bo 200.00 60 Enterprise Fund FASTENAL COMPANY Brass Hex Cap Bolt, Black Cable Ties Qty 400 1,253.06 60 Enterprise Fund FASTENAL COMPANY Heavy duty mechanic gloves-size small plus double palm-qty28 506.46 60 Enterprise Fund FASTENAL COMPANY Nitrile gloves-size XLG - qty 2,000 250.40 60 Enterprise Fund FERGUSON ENTERPRISES INC.4 inch gaskets - qty 24 41.62 60 Enterprise Fund FIRE EXTINGUISHER CO Recharge of Fire Extingushers Qty 3 185.82 60 Enterprise Fund FISHER SCIENTIFIC Credit for Single Use Lancets Returned - See Inv# 074700 (459.01) 60 Enterprise Fund FISHER SCIENTIFIC Filter cartridges for water purification system - qty 2 1,214.12 60 Enterprise Fund FISHER SCIENTIFIC Nitrile gloves-size medium plus FIA reagent - qty 2 77.22 60 Enterprise Fund GRANITE EXCAVATION, INC 17-0203,Sewer Main Rep,E.Wash & Carlton, Serv Thru 9/25/17 625.10 60 Enterprise Fund GRANITE EXCAVATION, INC 18-016,Sewer Main Rep,E.Wash & Carlton, 8/25/17 2,845.20 60 Enterprise Fund HACH COMPANY Turbidity standards calibration kit - qty 1 324.89 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Smart Seed Grass Qty 1 13.48 60 Enterprise Fund IDAHO POWER CO WO# 27483657, Design for Power Feed to Well 32 Pump House, 1,775.00 60 Enterprise Fund INTERNATIONAL CODE COUNCIL ICC Membership Dues, B. Freckelton,#0375420, 1/1/18-12/31/18 240.00 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER 3V Lithum Batteries, Qty 6 12.60 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER Batteries for AED units - Qty 10 27.00 60 Enterprise Fund JACK HENRY & ASSOCIATES INC Bank Fees - November 2017 589.34 60 Enterprise Fund JC CONSTRUCTORS INC 17-0146,WRRF Capacity Exp FY15, as of 11/30/17 1,080,839.50 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0289&18-0153,Well 32,11/1-11/30/17 12,085.00 60 Enterprise Fund LOWE'S Durapad Tear Strips, Bucket, Measure Cont, Conduit Qty 36 117.65 60 Enterprise Fund MASTER EXCAVATION, INC.Labor & materials for sewer main emergency repair at 3,152.00 60 Enterprise Fund MATERIALS TESTING & INSPECTION Collections Equipment Facility, 11/13-11/26/17 176.20 60 Enterprise Fund MATERIALS TESTING & INSPECTION Collections Equipment Facility, 11/27-12/10/17 726.80 60 Enterprise Fund MINUTEMAN, INC.Key to replace broken key 3.15 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 17-0218,WRRF Boise River Outfall, Service Thru 11/24/17 480.00 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 18-0116,Well 28 Water Treatment, Service Thru 11/24/17 38,226.62 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Door hinges - qty 4 81.76 60 Enterprise Fund MYFLEETCENTER.COM Signature Oil Change, Air Filter, & Wiper Blades for C11289 61.57 60 Enterprise Fund NAPA AUTO PARTS Diesel exhaust fluid 201.40 Date: 12/21/17 11:18:20 AM Page: 8Meridian City Council Meeting Agenda January 2, 2018 – Page 391 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund NAPA AUTO PARTS Ice scrapper for C19993 12.23 60 Enterprise Fund NASSCO INC Pro-Rated 2018 Membership Dues for Public Works Department 123.00 60 Enterprise Fund NORCO Panasonic Bat, Lens Cover, Front cover lens Qty 6 37.53 60 Enterprise Fund OFFICE VALUE - MERIDIAN Copy Paper, Card Stock, Blue Paper Qty 4 82.44 60 Enterprise Fund OFFICE VALUE - MERIDIAN Deodorizer Qty 4 14.84 60 Enterprise Fund OFFICE VALUE - MERIDIAN Desk Calendar Qty 4 34.16 60 Enterprise Fund OFFICE VALUE - MERIDIAN Gel Pens Black Qty 1 Dozen 13.08 60 Enterprise Fund OFFICE VALUE - MERIDIAN Index Tabs Folder, Qty 10 45.10 60 Enterprise Fund OFFICE VALUE - MERIDIAN Sharpie markers, pens, labels & dry erase board erasers-qty8 123.49 60 Enterprise Fund PLATT ELECTRIC SUPPLY 20amp switch, PVC cement & WP in-use cover for stk - qty 3 38.19 60 Enterprise Fund PLATT ELECTRIC SUPPLY Breaker, block fort terminal & photocell to repair AC -qty 4 50.16 60 Enterprise Fund POLYDYNE INC 18-0025 Polymer - Qty 34,500#28,980.00 60 Enterprise Fund RED WING SHOES Safety boots for Keith Slack - Qty 1 Pair 199.74 60 Enterprise Fund RICOH USA, INC C86079565, E174M911988 additional images - 11/7/17-12/6/17 39.89 60 Enterprise Fund ROCKY MOUNTAIN VALVES & AUTOMATIONS, INC. Parts & Labor Manual Pilot System Install 425.00 60 Enterprise Fund SCHMIDT CONSTRUCTION CO INC 17-0332,Water Main Ext Lake Hazel/Locust Grove,as of 12/4/17 43,518.79 60 Enterprise Fund SHRED-IT USA, LLC.Document Shredding for MUBS, Finance, Clerks - November 2017 58.36 60 Enterprise Fund SHRED-IT USA, LLC.NPDES records destruction shredding services - Nov 2017 437.36 60 Enterprise Fund SIMPLEX GRINNELL 18-0033, January 2018 Monthly fire alarm monitoring 105.95 60 Enterprise Fund SIMPLEX GRINNELL Annual Fire Spkr Inspection & Testing Black Rock 530.31 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC PVC 80 90 EL, PVC 80 nipple & PVC 80 SOC red bushing-qty18 79.02 60 Enterprise Fund SPF WATER ENGINEERING, LLC 17-0316,Well 29, 11/1-11/30/17 1,326.75 60 Enterprise Fund SUNBELT RENTALS Rental Trailer, Skidsteer Bucket 11/15/17-12/12/17 1,767.50 60 Enterprise Fund SYNCB/AMAZON 16ft Alumin Grade Rod, Tripod, Lase Level Qty 3 703.68 60 Enterprise Fund SYNCB/AMAZON Adesso Barcode Scanner Qty 3 359.19 60 Enterprise Fund SYNCB/AMAZON Credit for damaged book - qty 1 (20.00) 60 Enterprise Fund SYNCB/AMAZON Safety boots for Debbie Mittelstedt - Qty 1 Pair 149.95 60 Enterprise Fund SYNCB/AMAZON Sponges, ID Card Holders, Tabs, Snow Brush, Label Tape-Qty16 32.99 Date: 12/21/17 11:18:20 AM Page: 9Meridian City Council Meeting Agenda January 2, 2018 – Page 392 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund SYNCB/AMAZON The Change Agen'ts Guide to Radical Improvement Book - Qty 1 102.68 60 Enterprise Fund TESTAMERICA NPDES required testing 483.00 60 Enterprise Fund ULINE, INC.Full face respirator-size med/lg - Qty 1 131.02 60 Enterprise Fund VWR INTERNATIONAL LLC.Glassware detergent & neutralizer - qty 7 860.05 60 Enterprise Fund XEROX CORPORATION - PASADENA MX4-741080, Copier Lease 11/17 & Copies 11/17 Qty 5027 439.64 Total 60 Enterprise Fund 1,518,477.88 Report Total 2,221,161.39 Date: 12/21/17 11:18:20 AM Page: 10Meridian City Council Meeting Agenda January 2, 2018 – Page 393 of 559 City Council Meeting Meeting Date: January 2, 2018 _ ..... --....... _....... ---....... Agenda Item Number: Project/File Number: Item Title: AP Invoices for Payment 01/03/2018 $413,491.25 Meetinq Notes C✓i APPROVED City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A & i DISTRIBUTORS hydraulic oil, antifreeze, carb cleaner for Lanark Shop x 9 282.08 01 General Fund AATRONICS PSTC AV Repair 1,100.00 01 General Fund ACCELA, INC.Annual Maintenance 10/1/17-9/30/18 Accela Lnd Mgmt 45,939.70 01 General Fund ACCELA, INC.Credit for Inv# INV-ACC34248 - Invoiced Incorrectly (45,939.70) 01 General Fund ACE AUTO BODY Repair Front End Damae DR-17-7932, Unit # 528 7,134.68 01 General Fund APEX INTEGRATED SECURITY SOLUTIONS Connect fire alarm to Lenel - Historical Mag Lock 90.00 01 General Fund ARROWHEAD FORENSIC PRODUCTS Monster Bags with Labels - Qty 25Pkg for Evidence 46.20 01 General Fund ARROWHEAD FORENSIC PRODUCTS Tyvek Shoe Covers XL - Qty 300 for Evidence 350.60 01 General Fund ASSOCIATED TAXPAYERS OF IDAHO Membership Dues for City of Meridian - 1/1/18-12/31/18 1,000.00 01 General Fund AUTOMATIC RAIN CO DBA HORIZON Earthway agitator clips - qty 3 10.62 01 General Fund AUTOMATIC RAIN CO DBA HORIZON fuel & air filters, tank check valve assembly for equipment 265.84 01 General Fund AUTOMATIC RAIN CO DBA HORIZON fuel line clips for Echo weedeaters - qty 10 4.20 01 General Fund AUTOMATIC RAIN CO DBA HORIZON plow blade wing for vehicle - qty 1 679.20 01 General Fund AUTOMATIC RAIN CO DBA HORIZON plow cutting edges for vehicles - qty 4 540.00 01 General Fund AUTOMATIC RAIN CO DBA HORIZON weedeater line & heads - qty 10 343.52 01 General Fund BOISE FITNESS EQUIPMENT Maintenance on machines in City gym, 11/13/17 45.00 01 General Fund BRANDEN FISCUS Expense Report, B. Fiscus, Narcotics Investigation, Las Vega 10.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC air filter & oil change for fleet truck 20 - license C19062 77.95 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Interior Lights Repair for Unit # 29 85.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change & Alignment for Unit # 140 114.95 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change & Thermostat Replacement for Vehicle, Lic# C13621 236.25 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change and Air Filter for Unit # 28 76.16 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 143 65.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 162 55.00 01 General Fund BUSINESS INTERIORS OF IDAHO Matching Chair for Patrol Reports Workstation 131.12 01 General Fund CABLE ONE 112461900, Cable Service City Hall, 12/16/17-1/15/18 36.75 01 General Fund CALLBACK STAFFING SOLUTIONS, LLC Support Plan less than 100 users(monthly) Por Bi-Annual Char 1,357.83 01 General Fund Campbell Tractor Co.hydraulic filter for Kleiner 8800 mower - qty 1 39.80 01 General Fund CARPENTER SCREEN PRINTING Flag Football shirts - qty 30 209.10 01 General Fund CDW GOVERNMENT 18-0108 Motion CF/F5 Mobile Dock w/Key Lock & Pwr Adapter 3,090.00 01 General Fund CDW GOVERNMENT 18-0108 Xplore F5M i7 VPRO 256GB 8GB W7P, Motion 5yr Complet 18,925.00 Date: 12/28/17 10:50:47 AM Page: 1Meridian City Council Meeting Agenda January 2, 2018 – Page 395 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund CDW GOVERNMENT 18-0115 Cisco Direct N3K-C3172PQ-10GE, CIS Dir 1Yr SNET 8x5x 48,105.00 01 General Fund CDW GOVERNMENT BTO P 840 G4 I7-7500U 512/8 W10P 1,175.00 01 General Fund CDW GOVERNMENT CISCO Ironport Renewals - Qty 425, 1/15/18-1/14/19 4,250.00 01 General Fund CDW GOVERNMENT HP 5Yr NBD Onsite Disk Retention 160.00 01 General Fund CDW GOVERNMENT Kas Endpnt Sec Mnt Rnw 1 Yr 250-499 325.00 01 General Fund CHAD SOMBKE, PH.D, P.C.Pre Employment Testing 800.00 01 General Fund CHELSEA R CUNNINGHAM instructor fee - Yoga 11/11-12/9/17 - qty 14 438.40 01 General Fund CRITICAL REACH Critical Reach APBnet Law Enforcement Bulletin Annual Fee 565.00 01 General Fund CTA ARCHITECTS 15-0370, Five Mile Creek Pathway Seg H2 - Services Oct 2017 1,967.80 01 General Fund D & B SUPPLY Dog Food for Dory - Qty 1 Bag 47.99 01 General Fund DENNIS DILLON POWER SPORTS Heroes Park mule #3 servicing and repairs 974.39 01 General Fund EVENT RENT tables & chairs rental-2017 Children's Festival 12/8-12/9/17 444.00 01 General Fund EVENT RENT tables rentals - 2017 Twilight Christmas Market 12/6-12/8/17 552.80 01 General Fund FAMILY TANG SOO DO instructor fee - Martial Arts 11/10-12/15/17 - qty 5 156.00 01 General Fund FAMILY TANG SOO DO instructor fee - Martial Arts 11/7-12/8/17 - qty 25 756.00 01 General Fund FIREWORKS & STAGE FX AMERICA fireworks show for 2017 Tree Lighting Ceremony 750.00 01 General Fund GLEN'S TOWING Evidence Tow DR 17-7526 125.00 01 General Fund HOME DEPOT CREDIT SERVICES Credit for Cabinet Lock - Qty 1, See Inv# 1804 00008 58118 (4.59) 01 General Fund HOME DEPOT CREDIT SERVICES Lanark Parks Shop shelving materials - qty 18 80.63 01 General Fund HOME DEPOT CREDIT SERVICES Over Door Coat Rack in Sgt Office & Locks for Dry Safe -Qty3 20.37 01 General Fund HRATV HRATV Membership Renewal, L. Berg, 1/1/18-12/31/18 100.00 01 General Fund HRE LLC Tenzinga Performance Management Annual License Fee 8th of 12 480.00 01 General Fund HUGHES FIRE EQUIPMENT INC 220/Credit Inv. #509895, MF040, heater core, under warranty (476.72) 01 General Fund HUGHES FIRE EQUIPMENT INC 220/MF040, Warranty repair, credit to follow, Heater core 476.72 01 General Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards for V. Koontz - Qty 1 Box 44.95 01 General Fund IDAHO POWER ID Power - Fire Department December 2017 2,096.80 01 General Fund INTERMOUNTAIN GAS 098-162-3000-8 Intermountain Gas December 2017 4,781.40 01 General Fund INTERMOUNTAIN WOOD PRODUCTS Lanark Parks Shop shelving materials - qty 24 217.01 01 General Fund INTERSTATE ALL BATTERY CENTER battery for fleet truck 2 248.34 01 General Fund INTERSTATE ALL BATTERY CENTER replacement batteries for battery backups - qty 2 50.25 Date: 12/28/17 10:50:47 AM Page: 2Meridian City Council Meeting Agenda January 2, 2018 – Page 396 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund KENDALL FORD OF MERIDIAN Wheel bearing service & replace ignition cylinder on rec van 546.17 01 General Fund KENDALL SUPERSTORE 18-0035, Code Enforcement Vehicle Unit # 54, Vin# 218234 22,523.06 01 General Fund KENDALL SUPERSTORE 18-0035, New Code Enforcement Unit# 55, Vin# 215782 22,523.06 01 General Fund KNIGHT TECHNOLOGY GROUP 18-0139 Cisco SFP+Copper Twinax cable SFP-H10GB-CU5N,I 10,680.00 01 General Fund LAURELEI MCVEY Reimburse, L. McVey, Education Assist, BSU, MPA, Fall 2017 1,000.00 01 General Fund LAWN CO MAINTENANCE sprinkler blowouts at contracted sites 3,500.00 01 General Fund LES SCHWAB TIRE CENTER Kleiner 8800 mower tire repair 23.56 01 General Fund LEVEL 3 COMMUNICATIONS, LLC.Level 3 Communications Telephone, Dec 2017, 268238-5 1,072.54 01 General Fund M.D. WILLIS, INC.18-0044, Stenographic Services for Council & P&Z - Dec 2017 1,968.00 01 General Fund MASTERCARD MC Pre-Pay Parks#1, #0844, Low Balance as of 12/26/17 3,500.00 01 General Fund MASTERCARD MC Pre-Pay Parks#2, #0828, Low Balance as of 12/26/17 1,500.00 01 General Fund MASTERCARD MC Pre-Pay PD#4, #0638, Low Balance as of 12/26/17 1,900.00 01 General Fund MASTERCARD MC Pre-Pay PD#5, #0646, Low Balance as of 12/26/17 2,000.00 01 General Fund MCCALL STUDIOS 17-0277 pay #2 Journey of Heroes public art at Heroes Park 30,000.00 01 General Fund MERCER HEALTH & BENEFITS 18-0140, Health & Benefits Consulting - December 2017 4,166.67 01 General Fund MERIDIAN CYCLES Replaced Wheet and Adjusted Brakes on Bicycle 30.00 01 General Fund MINUTEMAN, INC.Building Keys for PD - Qty 5 15.75 01 General Fund MOTIONS DANCE STUDIO instructor fee - Tumble, Flip, Twist 10/25-12/8/17 - qty 42 1,292.00 01 General Fund MOTIONS DANCE STUDIO instructor fee-CheerBalletJazzCapoeiraTapTumble 11/27-12/14 1,572.00 01 General Fund NESMITH BROTHERS TOWING Vehicle Tow for DR17-8395 150.00 01 General Fund NEXTITLE, A TITLE & ESCROW CO Refund, Surety-2017-0134, Verraso #3, Release of Performance 34,760.00 01 General Fund OFFICE DEPOT, INC.2017 MPR Annual Reports - qty 60 273.60 01 General Fund OFFICE DEPOT, INC.Board, Dry Erase, Arch, Frm 27.99 01 General Fund OFFICE DEPOT, INC.Clipboard, Storage Ltr, bl 15.99 01 General Fund OFFICE DEPOT, INC.Copy Paper & Hanging Folders - Qty 2 35.38 01 General Fund OFFICE DEPOT, INC.Credit for Stamp Cartridges & Wall Calendar - Qty 3 (23.13) Date: 12/28/17 10:50:47 AM Page: 3Meridian City Council Meeting Agenda January 2, 2018 – Page 397 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund OFFICE DEPOT, INC.credit on envelopes for Santa letters - qty 2 boxes (24.82) 01 General Fund OFFICE DEPOT, INC.Marker, Expo UF 8Pack 15.84 01 General Fund OFFICE DEPOT, INC.Office Chair for Patrol - Qty 1 94.99 01 General Fund OFFICE DEPOT, INC.office supplies-pens & tape - qty14 109.78 01 General Fund OFFICE DEPOT, INC.Packing Tape for HR - Qty 1 4.59 01 General Fund OFFICE DEPOT, INC.Post Cards for Dog License Reminders - Qty 1 Box 8.44 01 General Fund OFFICE DEPOT, INC.Post Cards for Dog Licenses - Qty 1 Box 13.59 01 General Fund OFFICE DEPOT, INC.Post its, notebooks, cardstock, copy paper for HR - qty 5 61.46 01 General Fund OFFICE TEAM John Hale w/e 12/15/17 contract labor-records retention 37hr 677.47 01 General Fund OFFICE TEAM John Hale w/e 12/8/17 contract labor-records retention 31.5h 576.77 01 General Fund PAUL'S MERIDIAN STINKER diesel fuel for Storey equipment 14.64 01 General Fund PAUL'S MERIDIAN STINKER emissions test for fleet truck 24 - license C9114 15.00 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 23 37.00 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 24 24.96 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 25 69.49 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 29 61.60 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 6 79.78 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 8 59.00 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for Ford Explorer 32.60 01 General Fund POND'S INC.K9 Bldg Boiler Repair and Maintenance 537.00 01 General Fund RECREATION TODAY OF IDAHO playground swing shackle clevises for all parks - qty 40 150.00 01 General Fund RECREATION TODAY OF IDAHO Registrations, 5 Employees, Certified Playground Safety Insp 2,250.00 01 General Fund RMT EQUIPMENT deck & dual wheel kit for Ventrac #2 4,478.25 01 General Fund RMT EQUIPMENT wear plates & belts for snow blowers & blades - qty 14 498.93 01 General Fund ROBERT SIMISON Reimb, R. Simison, Employee Holiday Incentives, State of Cit 213.71 01 General Fund RODDA PAINT COMPANY paint for all park restrooms - qty 1 111.74 01 General Fund RODDA PAINT COMPANY restroom & picnic table paint & sandpaper - qty 7 434.52 01 General Fund SIGNS, ETC handicap parking signs for Kleiner ADA compliance - qty 20 440.00 01 General Fund SOUTHERN IDAHO ELECTRIC Cole Valley basketball hoops servicing 277.50 01 General Fund SOUTHERN IDAHO ELECTRIC Labor & Materials for Bear Creek Park pump panel 787.60 01 General Fund SPECIALTY CONSTRUCTION SUPPLY hardware & parking signs (8) for ADA compliance at all parks 919.00 01 General Fund SPECIALTY CONSTRUCTION SUPPLY sign hardware for pathways - qty 133 589.40 Date: 12/28/17 10:50:47 AM Page: 4Meridian City Council Meeting Agenda January 2, 2018 – Page 398 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SYNCB/AMAZON Cable Matters Keystone Punch Down Stand, Stanley 68-012M All 37.48 01 General Fund SYNCB/AMAZON Kingston Digital 128GB Data Traveler SE9 G2 USB 3.0, Slimlin 52.41 01 General Fund SYNCB/AMAZON Sabrent 22AWG USB 3.0 Extension Cable, Anker USB 3.0 4Port P 31.18 01 General Fund SYRINGA NETWORKS, LLC 18-0041 Dark Fiber Lease (4 Strands) - December 2017 1,150.00 01 General Fund SYRINGA NETWORKS, LLC Internet B/W (100MB) 12/1/17-12/31/17 800.00 01 General Fund T-ZERS SHIRT SHOP MYAC Shirts - Qty 114 998.35 01 General Fund THE UPS STORE Postage to Mail Evidence to Lab 37.56 01 General Fund THUMBTACK EXPRESS LLC 2017 Christmas in Meridian Poster Distribution - Qty 100 100.00 01 General Fund TRANSUNION RISK & ALTERNATIVE DATA SOLUTIONS TLOxp Charges & Credits - November 2017 125.66 Total 01 General Fund 268,114.50 07 Impact Fund JENSEN BELTS ASSOC 17-0297 const admin svcs for Hillsdale Park thru Nov 2017 695.00 Total 07 Impact Fund 695.00 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0182 HMI/SCADA Programming 10/25 to 11/21/17 30.25Hrs 2,934.25 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0182 SCADA/HMI Programming 9/30 to 10/24/17 73 hrs 7,081.00 60 Enterprise Fund AVAYA, INC.Serivce Agreements Hardware 236.91 60 Enterprise Fund BOISE RIGGING SUPPLY Ductile Iron Pipe Tongs - Qty 1 1,389.13 60 Enterprise Fund BOISE RIGGING SUPPLY Pad Eye, Swivel Bearing, Shackle Spa, Sling - Qty 8 494.79 60 Enterprise Fund BROWN & CALDWELL 18-0065,WRRF Capacity Exp FY15, 10/27-11/23/17 28,832.69 60 Enterprise Fund CAREER UNIFORMS Beanie & Shirts for Trish Zarate & Jonny Mahr - Qty 4 48.75 60 Enterprise Fund CAREER UNIFORMS Jacket & Shirts for new Engineering staff, K. Keith - Qty 3 91.35 60 Enterprise Fund CARRIER CORP Labor to check HVAC controller in old Lab as it keeps losing 185.00 60 Enterprise Fund CHAPMAN PROPERTY MANAGEMENT Refund, 0808532402, Wat/Sew/Trash, 4403 N Tempest Way, Part 68.65 60 Enterprise Fund CITY OF BOISE Subcontracted NPDES analysis 4,647.00 60 Enterprise Fund COASTLINE EQUIPMENT COMPANY Service Oil & Filter Change 2014 John Deer 246.48 60 Enterprise Fund CONCRETE CONSTRUCTION SUPPLY,WoodStake Qty 1 23.00 Date: 12/28/17 10:50:47 AM Page: 5Meridian City Council Meeting Agenda January 2, 2018 – Page 399 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund CORE & MAIN LP Brass Nipple, Brass 90, Brass Bushing, Brass 45 Qty 24 102.86 60 Enterprise Fund CORE & MAIN LP Brass Union, Brass 90, Guide Liner Gun - Qty 8 159.93 60 Enterprise Fund CSS GROUP Digline/Translore Monthly Service Fee Qty 633 185.00 60 Enterprise Fund CUSTOM GATE AUTOMATION Labor & parts to replace circuit board & reprogram plant 450.00 60 Enterprise Fund D & B SUPPLY Coveralls for Rocky Rhoads - Qty 1 119.99 60 Enterprise Fund D & B SUPPLY Insulated coveralls for T. Norman & safety bibs for T. Avery 156.98 60 Enterprise Fund DARREL & LINDA LUKES Refund, 1522229403, Wat/Sew/Trash, 3053 N Rough Stone Way, C 72.75 60 Enterprise Fund DAVID L. & LORRI E. BRENNEMAN Refund, 0303550803, Wat/Sew/Trash, 2202 W Root Creek St, Cus 50.72 60 Enterprise Fund DC ENGINEERING 17-0185 SCADA PLC programming at Oaks & Overland Park 591.00 60 Enterprise Fund DC ENGINEERING SCADA PLC programming at digester 3 VFD 150.00 60 Enterprise Fund DC FROST ASSOCIATES, INC 18-0056 UV sensor assy 3,913.54 60 Enterprise Fund DEAN & BRIDGET ROWMMICH Refund, 0470530702, Wat/Sew/Trash, 531 W Gable St, Customer 35.74 60 Enterprise Fund E C POWER SYSTEMS Annual Generator Maint @ Main Office 208.00 60 Enterprise Fund ENERGY MANAGEMENT CORPORATION Labor to rebuild & balance fermentation mixer spare 656.00 60 Enterprise Fund FERGUSON CONSTRUCTION PVC Comp Coupler Qty 2 10.09 60 Enterprise Fund FISHER SCIENTIFIC Pasteur pipets 66.17 60 Enterprise Fund FRANKLIN & TEREASA MARTIN Refund, 0585030902, Wat/Sew/Trash, 5919 N Beaham Ave, Custom 68.23 60 Enterprise Fund GOBLE SAMPSON ASSOCIATES, INC.Casing plate & liner, seals & o-rings plus screw pro to 6,965.04 60 Enterprise Fund H.D. FOWLER COMPANY Nippe Brass, Concrete Ring, Repair Kit Waterous Qty 9 794.21 60 Enterprise Fund H.D. FOWLER COMPANY Upper Standpipe Gasket for Waterous Pacer Qty 4 39.00 60 Enterprise Fund HOME DEPOT CREDIT SERVICES 5gal screw Tp Lid, PVC Recip Blade, PVC Cutting Tool Qty 8 281.20 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Credit for Sales Tax Charged on Orig Inv 180400254912 (15.92) 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Hard hats & airtite white acrylic siliconized squeeze tube 31.92 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Wet/dry vacuum 84.77 60 Enterprise Fund HYDRO LOGIC INC 18-0086,Well 22 Assessment Fy18, 10/11/17-11/28/17 3,715.00 60 Enterprise Fund HYDRO LOGIC INC 18-0187, Well #15 Reconstruction Design, Service 9/14-12/1 7,755.00 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Utility Billing General Business Cards - Qty 1 Box 38.00 60 Enterprise Fund INTERMOUNTAIN GAS 098-162-3000-8 Intermountain Gas December 2017 8,200.42 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER Batteries for AED Units - Qty 10 34.00 Date: 12/28/17 10:50:47 AM Page: 6Meridian City Council Meeting Agenda January 2, 2018 – Page 400 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER Credit for incorrect billing (34.00) 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER Returned AED batteries - Qty 10, Orig Inv# 1902101010864 (27.00) 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER Vendor put incorrect PO# on invoice so credit was issued 34.00 60 Enterprise Fund JAMES & APRIL WILLIAMS Refund, 0915320902, Wat/Sew/Trash, 4387 N Portage Ave, Custo 80.00 60 Enterprise Fund JASON ROSE Refund, 4620011403, Wat/Sew/Trash, 3075 E Shaver Ct, Custome 79.59 60 Enterprise Fund JAYSON P. FETTERMAN Refund, 1420304003, Wat/Sew/Trash, 4110 W Brenda Ln, Custome 20.94 60 Enterprise Fund JEANNE DAVIS Refund, 0832091002, Wat/Sew/Trash, 3552 N Lilyturf Ave, Titl 43.18 60 Enterprise Fund JENNIFER SCHLIFE Refund, 0920020703, Wat/Sew/Trash, 890 W Ashby Dr, Customer 36.76 60 Enterprise Fund JOHN & KAYT HARDESTY Refund, 2250389204, Wat/Sew/Trash, 1243 E Shellbrook Dr, Tit 140.17 60 Enterprise Fund JUB ENGINEERS 17-0021,Well 22 Water Treatment, 10/29-11/25/17 30,865.00 60 Enterprise Fund KARL J. STON Refund, 1631300403, Wat/Sew/Trash, 2306 N 15th St, Title Com 67.73 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs 10/1 thru 11/30/17 Madden Sub 1 sheet 260.00 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs 10/1 thru 11/30/17 Normandy #3 re-review 520.00 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs 11/1-30/17 Bainbridge Hess 2 sheets 520.00 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs 11/1-30/17 Raising Angels-1 sheet 260.00 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs-10/1 thru 11/30/17 Bainbridge 6; 4 sheets 1,040.00 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs-10/1 thru 11/30/17 Normandy Sub2 Re-Review 520.00 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0060 QLPE Svcs-10/1 thru 11/30/17 Tree farm sub2-5 sheets 1,300.00 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0103,S.Meridian Linder Rd Sewer Trunk,11/1-11/30/17 3,031.25 60 Enterprise Fund KYLE HANCOCK Refund, 1842205604, Wat/Sew/Trash, 2291 E Meadow Wood Dr, 130.00 60 Enterprise Fund LARISA LUDAN Refund, 1402010303, Wat/Sew/Trash, 4570 W Niemann Ct, Custom 67.97 Date: 12/28/17 10:50:47 AM Page: 7Meridian City Council Meeting Agenda January 2, 2018 – Page 401 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund LAURELEI MCVEY Reimb, L. McVey, Fees for License, Exam, Testing Center for 234.00 60 Enterprise Fund LEO J. FOX Refund, 2404171802, Wat/Sew/Trash, 2707 W Leonard St, Custom 72.33 60 Enterprise Fund LISA KUHR Refund, 6600014203, Wat/Sew/Trash, 4221 W Greenspire Dr, Cus 42.28 60 Enterprise Fund METROQUIP, INC.Heavy duty hose guide assy 209.00 60 Enterprise Fund METROQUIP, INC.Labor & parts to repair seals around pistons in water pump 3,635.51 60 Enterprise Fund MICHAEL A. & DONNA Z. HOLMES Refund, 0315482202, Wat/Sew/Trash, 1935 W Boulder Bar Dr, Au 43.18 60 Enterprise Fund MINUTEMAN, INC.Keymark Keys Well Sites 29, 30 Qty 5 39.75 60 Enterprise Fund MINUTEMAN, INC.Keys for admin building - Qty 9 37.85 60 Enterprise Fund MINUTEMAN, INC.Water Quality Locks Qty 100 1,778.00 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Bushings for stock - qty 2 2.94 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Bushings for stock - qty 4 5.88 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Couplers & Nipples for stock - qty 6 28.80 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Steel M, MP Straight, Parker 37 DEG Qty 12 15.87 60 Enterprise Fund MYFLEETCENTER.COM Signature Oil Change C10815 31.99 60 Enterprise Fund NATHAN PETERSON Refund, 4528020403, Wat/Sew/Trash, 1030 E Sicily St, Custome 43.47 60 Enterprise Fund NORCO 3 Knot Cup Qty 1 16.86 60 Enterprise Fund NORTHWEST POWER SYSTEMS, INC Labor & parts to install charger on John Deere lawnmower 183.44 60 Enterprise Fund NORTHWEST POWER SYSTEMS, INC Labor & parts to repair MQ Power portable generator 432.20 60 Enterprise Fund O'REILLY AUTO PARTS Anti Gel Diesel Additive Qty 6 50.34 60 Enterprise Fund O'REILLY AUTO PARTS Wiper Blades, Mini Bulb Vehicle C17214 Qty 3 47.74 60 Enterprise Fund OFFICE DEPOT, INC.Pens - Qty 24 26.40 60 Enterprise Fund OFFICE DEPOT, INC.Qty. 2 toner cartridges 280.88 60 Enterprise Fund OFFICE VALUE - MERIDIAN Keyboard & mouse combo for SCADA in Collections bldg 51.50 60 Enterprise Fund OXARC, INC.18-0091 Sodium Hypochlorite Delivery Qty 1296gl 2,154.48 60 Enterprise Fund PARK PLACE PROPERTY MANAGEMENT Refund, 1055133602, Wat/Sew/Trash, 2527 W Astonte Dr, Custom 112.74 60 Enterprise Fund PAUL & ELIZABETH CAPPER Refund, 0550300402, Wat/Sew/Trash, 5869 N Pinery Canyon Ave, 57.91 60 Enterprise Fund PIPELINE INSPECTION Traffic control & infiltration repair at maholes L8-21,9,400.00 60 Enterprise Fund ROBERT & JOANN BLOUT Refund, 4440061802, Wat/Sew/Trash, 3734 S Peoria Way, Custom 131.80 60 Enterprise Fund ROBERT E. & STEFANIE M. REED Refund, 0716040701, Wat/Sew/Trash, 4250 N Brooksburg Way, Cu 50.62 Date: 12/28/17 10:50:47 AM Page: 8Meridian City Council Meeting Agenda January 2, 2018 – Page 402 of 559 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund STEPHANIE DICKEY Refund, 1632053004, Wat/Sew/Trash, 645 W Lawndale Dr, Title 81.97 60 Enterprise Fund SYNCB/AMAZON Cookie sheet for lab analysis, carabinders for temp 55.48 60 Enterprise Fund SYNCB/AMAZON Heavy duty retractable badge holders 44.80 60 Enterprise Fund TERRI LLOYD Refund, 0315491502, Wat/Sew/Trash, 1896 W Sheep Hill Ct, Cus 37.03 60 Enterprise Fund TESTAMERICA NPDES testing 483.00 60 Enterprise Fund TESTAMERICA Subcontract NPDES analysis 483.00 60 Enterprise Fund THE UPS STORE NPDES sample shipping 76.31 60 Enterprise Fund TOBY & JESSICA LYLES Refund, 1734101004, Wat/Sew/Trash, 1328 E Hunter Dr, Custome 120.00 60 Enterprise Fund TPC TRAINCO Registration, T. Norman, Boiler Operation, Maint, Safety, Bo 1,100.00 60 Enterprise Fund UNITED OIL Oil & grease 259.39 60 Enterprise Fund UNITED OIL Oil & grease - qty 320 786.64 60 Enterprise Fund USA BLUEBOOK Inverted Paint Blu, Replacement Sample Cells, Chlrn rgnt Qt8 361.40 60 Enterprise Fund USA BLUEBOOK Vented Bottles, Qty 1 47.95 60 Enterprise Fund VIRGINIA ERNSBERGER Refund, 0585021701, Wat/Sew/Trash, 338 E Rio Colinas Dr, Aut 59.26 60 Enterprise Fund WILLIAM ROBERT HOFF Refund, 1734037404, Wat/Sew/Trash, 1147 E Willowbrook Dr, Ti 124.36 60 Enterprise Fund XEROX CORPORATION - PASADENA MX4-741285 monthly copier lease for Nov 2017 245.69 60 Enterprise Fund XYLEM WATER SOLUTIONS USA, INC Rotating wear ring & stationary wear ring for pump 3,898.07 60 Enterprise Fund ZACHARY & CASSANDRA DAVIS Refund, 1734290804, Wat/Sew/Trash, 1066 E Sharptail St, Cust 45.41 Total 60 Enterprise Fund 144,681.75 Report Total 413,491.25 Date: 12/28/17 10:50:47 AM Page: 9Meridian City Council Meeting Agenda January 2, 2018 – Page 403 of 559 City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: Project/File Number: Item Title: Mayor's Youth Advisory Council Update Meetinq Notes FRIDAY, DECEMBER 1ST WE HAD THE WINTER LIGHTS PARADE THURSDAY, DECEMBER 5TH WE DECORATED THE MAYOR’S OFFICE CHRISTMAS TREE SATURDAY, DECEMBER 16TH WE HAD OUR EXECUTIVE CHRISTMAS PARTY MONDAY, DECEMBER 18TH WE HAD OUR AMAZING MYAC CHRISTMAS PARTY ALL THROUGH NOVEMBER AND DECEMBER MYAC WAS COLLECTING SOCKS FOR SOCK DRIVE. •Myac total-222 socks! •Community service-121 socks! •Teen activities committee-29 socks! •Government affairs-72 socks! City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: -- .... .......... Project/File Number: - - - ...... _ ....... Item Title: Resolutions for Commission Appointments Resolution No 18-2054: Appointing Lisa Holland to the Planning and Zoning Commission; Appointing David McKinney to the Transportation Commission and providing an effective date. Resolution No 18-2055: A Resolution of the Mayor and the City Council, Appointing Josh Cummings to the Impact Fee Advisory Committee and providing an effective date Meeting Notes D CITY OF MERIDIAN RESOLUTION NO. 18-a °5z4 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, APPOINTING LISA HOLLAND TO THE PLANNING AND ZONING COMMISSION; APPOINTING DAVID McKINNEY TO THE TRANSPORTATION COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code § 2-1-1(C)(1) provides that commission members shall be appointed by the mayor and approved by the city council on a vote of a majority of the city council members; and WHEREAS, Meridian City Code § 2-5-2 requires that Planning & Zoning Commission members must have resided in the county for two (2) years and in the City of Meridian for one (1) year prior to appointment, and Lisa Holland does qualify for appointment under this requirement; WHEREAS, Meridian City Code § 2-7-3 requires that Transportation Commission members have an interest, competence, or knowledge in matters relating to transportation planning and traffic safety, and that commission membership shall include Meridian citizens residing within city limits, and David McKinney does qualify for appointment under these requirements; and WHEREAS, the City Council of the City of Meridian deems the appointment of these individuals to further the objectives of these commissions, respectively, and to be in the best interest of the City of Meridian; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That Lisa Holland is hereby appointed to seat 5 of the Planning and Zoning Commission, for a term to continue through February 28, 2020. Section 2. That David McKinney is hereby appointed to seat 3 the Transportation Commission, for a term to continue through May 31, 2020, Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 2nd day of January, 2018. APPROVED by the Mayor of the City of Meridian, Idaho, this 2nd day of January, 2018. o�PZED AUGUST APPROVED: Q ATTEST: c1ty or �w E IDIZ Al`1+�- IDAHO Mayor Ta de Weerd s� SEAL` ��'" C y Col. ,City erk RESOLUTION APPOINTING HOLAND TO P&Z Co AQ EPSPAGE 1 OF 1 AND MCKINNEY To TRANSPORTATION COMMISSION CITY OF MERIDIAN BY THE CITY COUNCIL: RESOLUTION NO. i p - Qo S 5 BIRD, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, APPOINTING JOSH CUMMINGS TO THE IMPACT FEE ADVISORY COMMITTEE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code § 10-7-11 provides that Impact Fee Advisory Committee members shall be appointed by the City Council; and WHEREAS, Meridian City Code § 10-7-11 further provides that two members of the Committee shall be active in the business of development, building or real estate, and Josh Cummings does qualify for appointment under these requirements; and WHEREAS, the City Council of the City of Meridian deems this appointment to further the objectives of the Committee, and to be in the best interest of the City of Meridian; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That Josh Cummings is hereby appointed to seat 2 of the Impact Fee Advisory Committee, for a term to continue through September 30, 2020. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. 2018. ADOPTED by the City Council of the City of Meridian, Idaho, this D' day of January, APPROVED by the Mayor of the City of Meridian, Idaho, this a day of January, 2018. APPROVED: ATTEST: O ¢pt ED AUG Q.Q(isJ O � 2V � �.p� 0 Mayor T iy de Weerd �-/Vl E(IIIDIAN%- C.Jay Col &, City Clerk IDAHO SEAL RESOLUTION APPOINTING CUMMINGS TO IMPACT FEE COmmrf-r E PAGE, 1 OF l City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: Project/File Number: Item Title: Police Department Staffing Study Meetinq Notes Personnel Allocation Model (PAM) Meridian City Council Meeting Agenda January 2, 2018 – Page 409 of 559 Personnel Allocation Model – PAM Based on: Version M3.0 Prepared by the Center for Public Safety at Northwestern University Input: -Workload Requirements -Performance Objectives -Personnel Policies -Roadway Characteristics Output: -Number and Allocation for Patrol & Traffic Services Meridian City Council Meeting Agenda January 2, 2018 – Page 410 of 559 Roadway data Arterial Category 1 roadway type Arterials include interstates and expressways, as well as roads that carry most of the traffic entering and leaving urban areas. Access is controlled or limited, which allows for high traffic volumes and speeds. Example: Interstate 84, State Highway 44, Eagle Road 1.2.5.1 150.51 Miles of arterial roads City of Meridian Existing Conditions Report 2017 Anytime you get updated roadway data 1.4.1 40 Average uncommitted patrol speed (MPH) Estimate based on 10 MPH less than the posted speed limits To explore the impact of officer visibility 1.2.5.2 2 Patrol interval (hours) performance objective Policy choice - see "patrol interval" tab for more information To explore the impact of officer visibility 1.2.5.3 Collector Category 2 roadway type Collectors provide traffic circulation within residential, commercial, and industrial areas and carry trips to and from arterials. Example: Larger “through” streets in residential neighborhoods 1.2.6.1 18.76 Miles of collector roads City of Meridian Existing Conditions Report 2017 Anytime you get updated roadway data 1.4.2 15 Average uncommitted patrol speed (MPH) Estimate based on 10 MPH less than the posted speed limits To explore the impact of officer visibility 1.2.6.2 84 Patrol interval (hours) performance objective Policy choice - see "patrol interval" tab for more information To explore the impact of officer visibility 1.2.6.3 Local Category 3 roadway type Local roads include most residential and other “small” streets. Example: Most residential streets 1.2.7.1 427.73 Miles of local roads City of Meridian Existing Conditions Report 2017 Anytime you get updated roadway data 1.4.3 15 Average uncommitted patrol speed (MPH) Estimate based on 5 MPH less than the posted speed limits To explore the impact of officer visibility 1.2.7.2 168 Patrol interval (hours) performance objective Policy choice - see "patrol interval" tab for more information To explore the impact of officer visibility 1.2.7.3 RESULTS Total patrol staff required for Meridian 71.3 Number of officers (patrol and specialty teams) 8.5.1 10.2 Number of field supervisors 8.5.2 81.5 Total required staffing 8.5.4 Model Recommendations Variable Input Patrol Interval on Local Roadways at 1x per week. Meridian City Council Meeting Agenda January 2, 2018 – Page 411 of 559 Roadway data Arterial Category 1 roadway type Arterials include interstates and expressways, as well as roads that carry most of the traffic entering and leaving urban areas. Access is controlled or limited, which allows for high traffic volumes and speeds. Example: Interstate 84, State Highway 44, Eagle Road 1.2.5.1 150.51 Miles of arterial roads City of Meridian Existing Conditions Report 2017 Anytime you get updated roadway data 1.4.1 40 Average uncommitted patrol speed (MPH) Estimate based on 10 MPH less than the posted speed limits To explore the impact of officer visibility 1.2.5.2 2 Patrol interval (hours) performance objective Policy choice - see "patrol interval" tab for more information To explore the impact of officer visibility 1.2.5.3 Collector Category 2 roadway type Collectors provide traffic circulation within residential, commercial, and industrial areas and carry trips to and from arterials. Example: Larger “through” streets in residential neighborhoods 1.2.6.1 18.76 Miles of collector roads City of Meridian Existing Conditions Report 2017 Anytime you get updated roadway data 1.4.2 15 Average uncommitted patrol speed (MPH) Estimate based on 10 MPH less than the posted speed limits To explore the impact of officer visibility 1.2.6.2 84 Patrol interval (hours) performance objective Policy choice - see "patrol interval" tab for more information To explore the impact of officer visibility 1.2.6.3 Local Category 3 roadway type Local roads include most residential and other “small” streets. Example: Most residential streets 1.2.7.1 427.73 Miles of local roads City of Meridian Existing Conditions Report 2017 Anytime you get updated roadway data 1.4.3 15 Average uncommitted patrol speed (MPH) Estimate based on 5 MPH less than the posted speed limits To explore the impact of officer visibility 1.2.7.2 84 Patrol interval (hours) performance objective Policy choice - see "patrol interval" tab for more information To explore the impact of officer visibility 1.2.7.3 RESULTS Total patrol staff required for Meridian 74.1 Number of officers (patrol and specialty teams) 8.5.1 10.6 Number of field supervisors 8.5.2 84.7 Total required staffing 8.5.4 Model Recommendations Variable Input Patrol Interval on Local Roadways at 2x per week. Meridian City Council Meeting Agenda January 2, 2018 – Page 412 of 559 Roadway data Arterial Category 1 roadway type Arterials include interstates and expressways, as well as roads that carry most of the traffic entering and leaving urban areas. Access is controlled or limited, which allows for high traffic volumes and speeds. Example: Interstate 84, State Highway 44, Eagle Road 1.2.5.1 150.51 Miles of arterial roads pg 3-12 in the City of Meridian Existing Conditions Report 2014 Anytime you get updated roadway data 1.4.1 40 Average uncommitted patrol speed (MPH) Estimate based on 10 MPH less than the posted speed limits To explore the impact of officer visibility 1.2.5.2 2 Patrol interval (hours) performance objective Policy choice - see "patrol interval" tab for more information To explore the impact of officer visibility 1.2.5.3 Collector Category 2 roadway type Collectors provide traffic circulation within residential, commercial, and industrial areas and carry trips to and from arterials. Example: Larger “through” streets in residential neighborhoods 1.2.6.1 18.76 Miles of collector roads pg 3-12 in the City of Meridian Existing Conditions Report 2014 Anytime you get updated roadway data 1.4.2 15 Average uncommitted patrol speed (MPH) Estimate based on 10 MPH less than the posted speed limits To explore the impact of officer visibility 1.2.6.2 84 Patrol interval (hours) performance objective Policy choice - see "patrol interval" tab for more information To explore the impact of officer visibility 1.2.6.3 Local Category 3 roadway type Local roads include most residential and other “small” streets. Example: Most residential streets 1.2.7.1 427.73 Miles of local roads pg 3-12 in the City of Meridian Existing Conditions Report 2014 Anytime you get updated roadway data 1.4.3 15 Average uncommitted patrol speed (MPH) Estimate based on 5 MPH less than the posted speed limits To explore the impact of officer visibility 1.2.7.2 56 Patrol interval (hours) performance objective Policy choice - see "patrol interval" tab for more information To explore the impact of officer visibility 1.2.7.3 RESULTS Total patrol staff required for Meridian 76.9 Number of officers (patrol and specialty teams) 8.5.1 11.0 Number of field supervisors 8.5.2 87.9 Total required staffing 8.5.4 Model Recommendations Variable Input Patrol Interval on Local Roadways at 3x per week. Meridian City Council Meeting Agenda January 2, 2018 – Page 413 of 559 Year 2020 : Year 2025 : PAM Benchmark Cities COPS PAM has more explanatory power & precision: 20+ inputs allow maximum use of data to drive decisions When data changes, PAM can model that– i.e. population, roadway growth, increases in calls for service… for example CFS will be updated early 2018 for 2017 PAM supports conservative options: variable inputs allow conservative choices to be made COPS model is limited to five operation factors and concentrates on how much time should be spent on a CFS Benchmark Cities relies on only two variables and focuses on agency-to-agency comparison rather than community needs 88 95 115 123 120 131 *All things the same, based on 2016 data model inputs; PAM demands 25-38% less patrol staff* Meridian City Council Meeting Agenda January 2, 2018 – Page 414 of 559 PAM is managed and updated annually by the Meridian Police Department Crime Analysis Unit Meridian City Council Meeting Agenda January 2, 2018 – Page 415 of 559 City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: Project/File Number: Item Title: Ordinance No 18-1760 Amending Municipal Code Amend Municipal Code of the City of Meridian, County of Ada, State of Idaho, Amending Title 10, Chapter 7, Section 12 (E)(2), Meridian City Code, known as the Meridian Impact Fee Ordinance Fee Schedule; to provide for an amendment to the Police, Fire and Parks and Recreation Impact Fee Schedules and providing an effective date Meetinq Notes IMPACT FEE ORDINANCE AMENDMENT Page 1 of 5 CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO, AMENDING TITLE 10, CHAPTER 7, SECTION 12(E)(2), MERIDIAN CITY CODE, KNOWN AS THE MERIDIAN IMPACT FEE ORDINANCE FEE SCHEDULE; TO PROVIDE FOR AN AMENDMENT TO THE POLICE, FIRE, AND PARKS AND RECREATION IMPACT FEE SCHEDULES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to the authority granted in Section 67-8201, et seq., Idaho Code, the City of Meridian ("the City") may impose Impact Fees to fund expenditures by the City Police Department, the City Fire Department and the City Parks and Recreation Department on Capital Improvements needed to serve new growth and development; and WHEREAS, on the 11th day of March, 2014 The City Council of the City of Meridian adopted the current Impact Fee Schedule as Ordinance 14-1596; and, WHEREAS, the Impact Fees adopted by Ordinance 14-1596 were less than the maximum allowable fee under the City’s currently adopted methodology and Capital Improvements Plan, which necessitates the use of general fund revenue or other income sources to fund the difference between the maximum allowable fee and the adopted fee; and WHEREAS, the Development Impact Fee Advisory Committee met with the Meridian City Council on December 12, 2017 and recommended that the City Council consider adopting the maximum allowable fee under the City’s currently adopted methodology and Capital Improvements Plan; and WHEREAS, after due and timely notice, the City Council held a public hearing on January 16, 2018 to discuss, review and hear public comments on the proposed amendments to the Impact Fee Schedule as recommended by the Development Impact Fee Committee; and WHEREAS, based upon the previously adopted Capital Improvements Plan, the testimony at the public hearing, and a review of all of the facts and circumstances, in the reasonable judgment of the City Council, the police, fire, and parks and recreation Impact Fees hereby established are at levels no greater than necessary to defray the cost of Capital Improvements directly related to the categories of residential and nonresidential land Development listed herein; and Meridian City Council Meeting Agenda January 2, 2018 – Page 417 of 559 IMPACT FEE ORDINANCE AMENDMENT Page 2 of 5 WHEREAS, in adopting the police, fire, and parks and recreation Capital Improvements Impact Fees, the City Council intends and has determined that such Impact Fees are designed to and do address Capital Improvements needs that are brought about by new growth and development, which needs are separate and distinct from the impacts and needs addressed by other requirements of the City's codes and ordinances, and in no circumstance do the Impact Fees set forth herein address the same subjects as other requirements of the City's codes and ordinances for site specific dedications or improvements; and WHEREAS, the police, fire, and parks and recreation Impact Fees, as revised, to be imposed on new growth and development will be and are hereby legislatively adopted, will be generally applicable to a broad class of property and are intended to defray the projected impacts on such Capital Improvements caused by new growth and development as required by law; and WHEREAS, the Impact Fees adopted hereby shall be collected and accounted for in accordance with Section 67-8201, et seq., Idaho Code; and WHEREAS, the Impact Fees adopted by this Ordinance are fair and rational, charge new growth and development according to new growth and development's impact on the City's police, fire, and parks and recreation Public Facilities and benefit those who pay Impact Fees in a tangible way. BE IT ORDAINED, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: Section 1. The foregoing recitals are hereby affirmed and incorporated herein by this reference as findings of the City Council, along with the recitals in Ordinance 14-1596 pertaining to the adoption of the current Impact Fee Capital Improvements Plan. Section 2. That Title 10, Chapter 7, Section 12(E)(2) of the Meridian City Code is amended in part as follows: 10-7-12: ADDITIONAL PROVISIONS: E. 2. Except for such impact fee as may be calculated, paid and accepted pursuant to an independent impact fee calculation study, the amount of each impact fee shall be as follows effective the _____ day of _________, 2018: Meridian City Council Meeting Agenda January 2, 2018 – Page 418 of 559 IMPACT FEE ORDINANCE AMENDMENT Page 3 of 5 Police impact fee schedule: Residential – Single Family Residential - Multifamily $135.72 $223.00 $135.72 $223.00 per dwelling unit Nonresidential .07 .12 per square foot Fire impact fee schedule: Residential – Single Family Residential - Multifamily $551.07 $681.00 $551.07 $681.00 per dwelling unit Nonresidential .29 .35 per square foot Parks impact fee schedule: Residential – Single Family Residential - Multifamily $1,0803.72 $1,113.00 $767.52 $1,113.00 per dwelling unit Nonresidential n/a Total fees: Residential – Single Family Residential - Multifamily $1,767.51 $2,017.00 $1,454.31 $2,017.00 per dwelling unit Nonresidential .36 .47 per square foot Section 3: That all other provisions of Title 10, Chapter 7 remain unchanged. Section 4: This Fee Schedule shall be in effect on the _____ day of _______, 2018, which shall be no sooner than thirty (30) days after adoption and publication of this Ordinance. PASSED by the City Council of the City of Meridian, Idaho, this_____ day of __________, 2018. Meridian City Council Meeting Agenda January 2, 2018 – Page 419 of 559 IMPACT FEE ORDINANCE AMENDMENT Page 4 of 5 APPROVED by the Mayor of the City of Meridian, Idaho, this ____ day of ___________, 2018. APPROVED: ______________________________ Tammy de Weerd, Mayor ATTEST: _______________________________ C.Jay Coles, City Clerk Meridian City Council Meeting Agenda January 2, 2018 – Page 420 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 421 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 422 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 423 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 424 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 425 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 426 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 427 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 428 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 429 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 430 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 431 of 559 BBC RESEARCH CONSULTING Impact Fee Study and Capital Improvement Plans City of Meridian FINAL REPORT Meridian City Council Meeting Agenda January 2, 2018 – Page 432 of 559 Final Report November 20, 2013 City of Meridian Impact Fee Study and Capital Improvement Plans Prepared for City of Meridian 33 E. Broadway Avenue Meridian, Idaho 83642 Prepared by BBC Research & Consulting 1999 Broadway, Suite 2200 Denver, Colorado 80202-9750 303.321.2547 fax 303.399.0448 www.bbcresearch.com bbc@bbcresearch.com V V~ RESEARCH CONSULTING Meridian City Council Meeting Agenda January 2, 2018 – Page 433 of 559 Table of Contents Report Background and Objectives .....................................................................1 Definition of Impact Fees ........................................................................1 Land Use and Demographics ...................................................................6 Impact Fee Calculations Considerations .................................................9 Current Assets and Capital Improvements Plans ....................................10 Mechanics of Fee Calculations ................................................................19 City Participation .....................................................................................22 Cash Flow Analysis ...................................................................................25 Other Funding Sources ............................................................................26 Implementation Recommendations .......................................................27 Summary .................................................................................................28 Appendices A. Minimum Standards and Requirements for Development Impact Fee Ordinances B. Meridian Impact Fee Ordinance C. Impact Fee Ordinance Checklist D. Collier's Year- End Real Estate Market Review E. Detailed Demographic Analysis F. Collier's Year- End Real Estate Market Review G. Meridian FY 2014-2024 CIP BBC RESEARCH & CONSULTING Meridian City Council Meeting Agenda January 2, 2018 – Page 434 of 559 This report regarding impact fees for the City of Meridian (Meridian or City) is organized into the following sections: An overview of the report's background and objectives; A definition of impact fees and a discussion of their appropriate use; An overview of land use and demographics; A step-by-step calculation of impact fees under the Capital Improvement Plan (CIP) approach; A calculation of the City's monetary participation in those capital improvements defined as requiring repair, replacement or an upgrade, and the City's pro rata share of partially growth-related capital improvements; A cash flow analysis; A list of implementation recommendations; and A brief summary of conclusions Each section follows sequentially. We have also attached several appendices with supporting documentation: Appendix A. Minimum Standards and Requirements for Development Impact Fees Ordinances; Appendix B. Meridian Impact Fee Ordinance; Appendix C. Impact Fee Ordinance Checklist; Appendix D. Current Service Standard Approach; Appendix E. Detailed Demographic Analysis; Appendix F. Colliers' Year-End Real Estate Market Review; and Appendix G. Meridian FY 2014-FY2024 CIP. Background and Objectives The City hired BBC Research & Consulting (BBC) in August 2013 to update impact fees for police, fire, and parks and recreation capital improvements. This document presents the full cost recovery fees based on the City's demographic data and infrastructure costs before credit adjustment; calculates the City's monetary participation; examines the likely cash flow produced by the recommended fee amount; and outlines specific fee implementation recommendations. Definition of Impact Fees Impact fees are generally defined as one-time assessments used to recover the capital costs borne by local governments due to new growth and development. Impact fees are governed by principles established in Title 67, Chapter 82, Idaho Code, known as the Idaho Development Impact Fee Act (Impact Fee Act), attached as Appendix A, which specifically gives cities, towns and counties the authority to levy impact fees. The Idaho Code defines an impact fee as "... a BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 1 Meridian City Council Meeting Agenda January 2, 2018 – Page 435 of 559 payment of money imposed as a condition of development approval to pay for a proportionate share of the cost of system improvements needed to serve development."t Purpose of impact fees. The Impact Fee Act repeats the legislative finding that "... an equitable program for planning and financing public facilities needed to serve new growth and development is necessary in order to promote and accommodate orderly growth and development and to protect the public health, safety and general welfare of the citizens of the state of Idaho."z Idaho fee restrictions and requirements. The Impact Fee Act places numerous restrictions on the calculation and use of impact fees, all of which help ensure that local governments adopt impact fees that are consistent with federal law.3 Some of those restrictions include: Impact fees shall not be used for any purpose other than to defray system improvement costs incurred to provide additional public facilities to serve new growth;^ Impact fees must be expended within 8 years from the date they are collected. Fees maybe held in certain circumstances beyond the 8-year time limit if the governmental entity can provide reasonable causes Impact fees must not exceed the proportionate share of the cost of capital improvements needed to serve new growth and development;b Impact fees must be maintained in one or more interest-bearing accounts within the capital projects fund. t See Section 67-8203(9), Idaho Code. "System improvements" are capital improvements (i.e., improvements with a useful life of 10 years or more) that, in addition to a long life, increase the service capacity of a public facility. Public facilities include: parks, open space and recreation areas, and related capital improvements; and public safety facilities, including law enforcement, Eire, emergency medical and rescue facilities. See Sections 67-8203(3), (24) and (Z8), Idaho Code. z See Section 67-8202, Idaho Code. As explained further in this study, proportionality is the foundation of a legal impact fee. To meet substantive due process requirements, an impact fee must provide a rational relationship (or nexus) between the impact fee assessed against new development and the actual need for additional capital improvements. An impact fee must substantially advance legitimate local government interests. This relationship must be of "rough proportionality." Adequate consideration of the factors outlined in Section 67-8207(2) ensure that rough proportionality is reached. See Banbury Development Corp. v. South Jordaa, 631 P.2d 899 (1981); Dollan v. Crty ofTigard, 512 U.S. 374 (1994). h See Sections 67-8202(4) and 67-8203 (29), Idaho Code. S See Section 67-8Z 10(4), Idaho Code. 6 See Sections 67-8204(1) and 67-8207, Idaho Code. See Section 67-8210(1), Idaho Code. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 2 Meridian City Council Meeting Agenda January 2, 2018 – Page 436 of 559 In addition, the Impact Fee Act requires the following: Establishment of and consultation with a development impact fee advisory committee Advisory Committee);$ Identification of all existing public facilities; Determination of a standardized measure (or service unit) of consumption of public facilities; Identification of the current level of service that existing public facilities provide; Identification of the deficiencies in the existing public facilities; Forecast of residential and nonresidential growth;9 Identification of the growth-related portion of City Capital Improvement Plans;to Analysis of cash flow stemming from impact fees and other capital improvement funding sources;tt Implementation of recommendations such as impact fee credits, how impact fee revenues should be accounted for, and how the impact fees should be updated over time;1z Preparation and adoption of a Capital Improvement Plan pursuant to state law and public hearings regarding the same;13 and Preparation and adoption of an ordinance authorizing impact fees pursuant to state law and public hearings regarding the same.l'~ The proposed update to the Meridian Impact Fee Ordinance, which is the ordinance that will amend the City's municipal code, is attached as Appendix B. A checklist for ordinance requirements is found in Appendix C. How Should fees be Calculated? State law requires the City to implement the Capital Improvement Plan methodology to calculate impact fees. The City could implement fees of any amount not exceeding the maximum fees calculated by the CIP approach. This methodology requires the City to describe its service area, forecast the land uses, densities and population that will occur in that service area over the next 20 years, and identify the capital improvements that See Section 67-8205, Idaho Code. 9 See Sectia~ 67-8206(Z), Idaho Code. 10 See Section 67-8208, Idaho Code. tt See Section 67-8207, Idaho Code. tz See Sections 67-8209 and 67-8Z 10, Idaho Code. t3 See Section 67-8208, Idaho Code. th See Sections 67-8204 and 67-8206, Idaho Code. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 3 Meridian City Council Meeting Agenda January 2, 2018 – Page 437 of 559 will be needed to serve the forecasted growth at the same level of service found in the existing community. 15 This list and cost of capital improvements, along with a time schedule for commencing and completing the construction of all capital improvements, constitutes the capital improvement element to be adopted as part of Meridian's Comprehensive Plan.16 Only those items listed on the CIP are eligible to be funded by impact fees. Each governmental entity intending to adopt an impact fee must first prepare a capital improvements plan.t~ To ensure that impact fees are adopted and spent for capital improvements in support of the community's needs and planning goals, the Impact Fee Act establishes a link between the authority to charge impact fees and certain planning requirements of Idaho's Local Land Use Planning Act (LLUPA). The local government must have adopted a comprehensive plan per LLUPA procedures, and that comprehensive plan must be updated to include a current capital improvement element.l$ This study considers the planned capital improvements for the period between 2013 and 2023 that will need to be adopted as an element of the Comprehensive Plan. Once the essential capital planning has taken place, impact fees can be calculated. The Impact Fee Act places many restrictions on the way impact fees are calculated and spent, particularly via the principal that local governments cannot charge new development more than a proportionate share" of the cost of public facilities to serve that new growth. "Proportionate share" is defined as "...that portion of the cost of system improvements ...which reasonab]y relates to the service demands and needs of the project."19 Practically, this concept requires Meridian to carefully project future growth and estimate capital improvement costs so that it prepares reasonable and logical impact fee schedules. The proportionate share concept is designed to ensure that impact fees: are calculated by measuring the needs created for capital improvements by the development being charged the impact fee; do not exceed the cost of such improvements; and are "earmarked" so as to benefit those that pay the impact fees. is As a comparison and benchmark for the impact fees calculated under the Capital Improvement Plan approach, BBC also calculated the City's current level of service by quantifying the City's current investment in capital improvements for each impact fee category, allocating a portion of these assets to residential and nonresidential development, and dividing the resulting amount by current housing units (residential fees) or current square Footage (nonresidential fees). By using current assets to denote the current service standard, this methodology guards against using fees to correct existing deficiencies. The calculation of the C ity's current level of service is found in Appendix D and this investment in capital improvements for police, Fire, and parks and recreation is referenced throughout this report. t6 See Sections 67-8203(4) and 67-8208, Idaho Code. Section 67-8208, Idaho Code. See Appendix A for a description of the requirements of the Impact Fee Act for the capital improvements plan. t8 See Sections 67-8203 (4) and 67-8208, Idaho Code t9 See Section 67-8203(23), Idaho Code. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 4 Meridian City Council Meeting Agenda January 2, 2018 – Page 438 of 559 There are various approaches to calculating impact fees and to crediting new development for past and future contributions made toward system improvements. The Impact Fee Act does not specify a single type of fee calculation, but it does specify that the formula be "reasonable and fair." Impact Fees must take into account the Following: Any appropriate credit, offset or contribution of money, dedication of ]and, or construction of system improvements; Payments reasonably anticipated to be made by or as a result of a new development in the form of user fees and debt service payments; That portion of general tax and other revenues allocated by Meridian to system improvements; and All other available sources of funding such system improvements.20 Through data analysis and interviews with City staff, BBC identified the share of each capital asset needed to serve growth. The total projected capital improvements needed to serve growth are then allocated to residential and nonresidential development with the resulting amounts divided by growth projections from 2013 to 2023. This is consistent with the Impact Fee Act.zt However, only residential development is charged parks and recreation impact fees since households are the primary consumers of park services. Among the advantages of the CIP approach is its establishment of a spending plan to give developers and new residents more certainty about the use of the particular impact fee revenues. Other fee calculation considerations. The basic CIP methodology used in the fee calculations is presented above. However, implementing this methodology requires a number of decisions. The considerations accounted for in the fee calculations include the following: The allocation of costs is made using a service unit which is "a standard measure of consumption, use, generation or discharge attributable to an individual unit22 of development calculated in accordance with generally accepted engineering or planning standards for a particular category of capital improvement."23 The service units chosen by the study team are all linked directly to residential dwelling units or nonresidential development square feet. zo See Section 67-8207, Idaho Code. zt The impact fee that can be charged to each service unit (in this study, residential dwelling units and nonresidential square feet) cannot exceed the amount determined by dividing the cost of capital improvements for system improvements attributable to new development to provide an adopted service level by the total number of service units attributable to new development. See Sections 67-8204(16), 67-8208(1 (f) and 67-8208(1)(g), Idaho Code. 22 See Section 67-8203(27), Idaho Code. zs See Section 67-8203(27), Idaho Code. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 5 Meridian City Council Meeting Agenda January 2, 2018 – Page 439 of 559 A second consideration involves refinement of cost allocations to different land uses. According to Idaho Code, the CIP must include a "conversion table establishing the ratio of a service unit to various types of land uses, including residential, commercial, agricultural and industrial."z'~ In this analysis, the study team has chosen to use the highest level of detail supportable by available data and, as a result in this study, impact fees are allocated between aggregated residential (i.e., all forms of residential housing) and nonresidential development (all nonresidential uses including retail, office, agricultural and industrial). Land Use and Demographics In calculating the impact fees, it was necessary to allocate capital improvement costs to both residential and nonresidential development. The study team performed this allocation based on the number of projected new households and nonresidential square footage added from 2013 through 2023. Pursuant to Idaho State law, we gathered data on 20-year land use assumptions in Meridian, including population, households and employment. See Appendix E for the 20-year forecasts to 2033. However, the impact fee calculations in this report are based on the next 10 years of land use data to maintain consistency with Meridian's CIP planning horizon. Residential data. The primary data sources for residential unit counts and square footage numbers are the Community Planning Association of Southwest Idaho (COMPASS); the City of Meridian; the U.S. Census Bureau. Appendix E provides COMPASS' demographic spreadsheets and details any calculations performed by the study team to arrive at current or projected residential data. Current and future households. To estimate the current and future number of households in the City, the study team used household estimates from COMPASS' document entitled Communities in Motion 2040 Vision Forecast by DemographicAreas updated in 2010. This document provides detailed data (from 2010 to 2040 in five year increments) on population, households and jobs by three Meridian-specific sub areas (North Meridian, Central Meridian and South Meridian). BBC then adjusted the population for these demographic areas down slightly to reflect the population estimates within the city limits as estimated in the COMPASS document 1990-2013 Population Estimates by City Limit Boundaries. See Appendix E for a detailed discussion of the derivation of the current and future household numbers and COMPASS' Community Choices Forecast spreadsheet. Single family/multifamily distribution. Communities in Motion was the basis for the allocation of future housing units between single family and multifamily units. Communities in Motion is the Regional Long-Range Transportation Plan for the Treasure Valley to 2040. The Communities in Motion working group collaborated with COMPASS to estimate housing units by type in the Treasure Valley. This report forecasts that Treasure Valley will eventually be 55 percent single zh See Section 67-8208(1)(e), Idaho Code. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 6 Meridian City Council Meeting Agenda January 2, 2018 – Page 440 of 559 family and 45 percent multifamily housing units (see Appendix F). However based on previous discussions the City's Planning Department, the study team concluded that this distribution would not be appropriate given recent construction activity. Therefore, in the interim, we believe it is appropriate for the allocation of future housing units in Meridian to be based on city building permit trend data provided to BBC during the analysis. Based on this data, BBC assumed future residential growth will be 75 percent single family and 25 percent multifamily. This housing type distinction is only necessary for calculating residential square footage, a precursor to fee calculations, as discussed below. The impact fees in this report are equivalent for single family and multifamily units. Current and future square footage. In order to distribute the costs for capital improvements to new residential and nonresidential development, a precursor to the calculation of impact fees, it was necessary to estimate the current and future total square footage of residential and nonresidential units in the City. In addition, square footage data are used to calculate the growth-related percentage of certain capital improvements that are only partially necessitated by growth. The particular capital improvements referenced in this study that are only partially growth-related are the police training center, Story Park development, Rails with Trails, and the Recreation Center. The calculations of the growth-related percentage of these capital improvements are found on page 11. Based on national data, BBC used figures of 2,210 square feet for single family units and 1,127 square feet for multifamily units.25 These estimates reflect the average of national annual median square foot figures from 2007 to 2012 and represent the best available data. Figure 1 on the next page presents the number of current (2013) and projected (2023) single Family and multifamily units, and respective square footage estimates. zs US Census Bureau, average figures from 2D07-2012, Median and Average Square Feet of F1oorArea in New Single Family Houses Completed by Location and Median and Average Square Feet of FloorArea in Units in New Multifamily Buildings Completed. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 7 Meridian City Council Meeting Agenda January 2, 2018 – Page 441 of 559 Figure 1. Current and Projected Residential Development, City of Meridian Housing Unitsil) Single Family Multifamily Total Housing Units Square Feet Iz) Single Family (units * 2,210 sq.ft.) Multifamily (units * 1,127 sq.ft.) Total Square Feet 24,150 30,274 6,124 2,994 5,036 2,041 27,144 35,310 8,165 53,150,096 66,628,243 13,478,147 3,375,518 5,676,823 2,301,305 56,525,614 72,305,066 15,779,452 1) COMPASS for housing units and City of Meridian for allocation of units between single family and multifamily. 2) US Census 5-year trailing average for square footage. Source: COMPASS, U.S. Census Bureau. Currently, there are an estimated 27,144 housing units in the City of Meridian, 24,150 of which are single family units and 2,994 of which are multifamily units. By 2023 the residential housing stock is projected to have increased by 30 percent (8,615 households) for a total of over 35,000 units. Nonresidential data. Colliers' Idaho: Boise and Nampa, 2012 Year-End Real Estate Market Review, tabulates existing office, retail and industrial square footage for cities in the Treasure Valley. The report, located in Appendix G, discusses various submarkets in the Valley, including the City of Meridian, and lists current nonresidential square footage, vacancy rates, building counts, market rents, etc. BBC totaled the retail, office and industrial square footage to arrive at a base number of nonresidential square feet in Meridian. This base number was used to calculate the total current and projected nonresidential square footage in the City. Current nonresidential development. As discussed with Colliers, the Year-End Real Estate Market Review square footage count only includes buildingsgreater than 5,000 square feet. To adjust for this underestimate of nonresidential square feet, BBC obtained City data on the square footage of new commercial development since 2009. The City's data are not a cumulative total of all square footage in the City; rather the data only reflect the square footage of new permitted nonresidential units. BBC calculated the percentage of new units since 2009 that were less than 5,000 square feet in size. As of August 2013, on average, 5 percent of the City's newly permitted nonresidential units were less than 5,000 square feet. Knowing this, Colliers tabulation represents 95 percent of the actual nonresidential square feet in Meridian. By dividing Colliers square footage by 95 percent, the study team arrived at the current total of nonresidential square feet in Meridian. This method generates a total of 9,965,834 nonresidential square feet in 2013. See Appendix E for a detailed step-by-step calculation of the current nonresidential square feet. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE S Meridian City Council Meeting Agenda January 2, 2018 – Page 442 of 559 Future nonresidential development. ~1o data exist for exact 2023 projections of nonresidential square footage in Meridian. Therefore, BBC developed a logical method for calculating future nonresidential square footage. COMPASS' document, Communities in Motion 2040 Vision Forecast by Demographic Areas, provides data on current and future jobs in Meridian. Based on the current nonresidential data, the study team developed a ratio of nonresidential square feet per employee. This ratio is used to project nonresidential square footage to 2023. Currently, there are 23,213 jobs in Meridian. According to the methodology described above, current nonresidential square feet tota19,965,834. Dividing the square footage by the number of jobs in 2013 produces a ratio of 429 square feet per employee in 2013.26 COMPASS' report also projects jobs in 2023. Therefore, assuming the ratio of square feet to employee remains constant, the study team used this ratio, as described above, to project nonresidential square footage forward. The estimated number of jobs in 2023 (30,908) is multiplied by the square footage per employee (429). This produces a total of 13,269,278 nonresidential square feet in 2023. See Appendix E for a detailed step-by-step calculation of the future nonresidential square feet. Figure 2 below shows the current and projected nonresidential development square feet. Figure 2. Current and Projected Nonresidential Development Note: Total in 2013 9,965,834 Assumes that nonresidential square footage grows in proportion to employment 429 square feet peremployeei. Total in 2023 13,269,278 Source: COMPASS, Colliers Year End Real Estate Market Review, 2012, City of Meridian and BBC. Difference (2013 to 2023) 3,303,444 Using the methodology described above, the increase in nonresidential square footage from 2013 to 2023 is approximately 3.3 million square feet. Impact Fee Calculation Considerations The fees calculated under the CIP approach were based on the following: City investments in police, fire, and parks and recreation capital improvements projected to be built from 2013 through 2023; An allocation of investment to residential and nonresidential development, based on new residential dwellingunits and nonresidential square footage; and A fee calculation that involves dividing the appropriate share of capital improvements by projected residential units and nonresidential square feet. z~ This ratio of square footage per employee may change over time, and can be adjusted in future impact fee updates. The 429 square feet per employee is the study team's best estimate given the available data. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 9 Meridian City Council Meeting Agenda January 2, 2018 – Page 443 of 559 Current Assets and Capital Improvement Plans The CIP approach estimates future capital improvement investments required to serve growth over a fixed period of time. The Impact Fee Act calls for the CIP to "...project demand for system improvements required by new service units ... over a reasonable period of time not to exceed 20 years."27 BBC recommends a 10-year time period based on the City's best available capital planning data. The types of costs eligible for inclusion in this calculation include any land purchases, construction of new facilities and expansion of existing facilities to serve growth over the next 10 years at existing service levels. Equipment with a useful life of 10 years or more is also impact fee eligible under the Impact Fee Act. The total cost of improvements over the 10 years is referred to as the "CIP Value" in Figures 5, 7 and 9. The cost of this impact fee study is also impact fee eligible for all impact fee categories. Because impact fees are calculated for three impact fee categories in this study (i.e., police, fire, and parks and recreation), 33 percent of the study's cost is included in all calculations. Additionally, for all three categories, the City's current impact fee fund balance is subtracted From the total CIP value. The existing fund balance will be used to pay for a portion of the future capital improvements and will therefore decrease the amount needed to be collected from future impact fees. In the study team's judgment, the City is obligated to expend this existing fund balance onpre-planned growth-related capital improvements before spending future impact fee receipts on newly identified projects in the following CIPs.2B The forward-looking 10-year CIPs for the police and parks and recreation departments each include some facilities that are only partially necessitated by growth BBC spoke with each department to determine a logical metric for including a portion of these facilities in the impact fee calculations. The capital improvements mentioned immediately above are calculated to be 22 percent growth-related. The 22 percent ratio is calculated by dividing the accumulated new square footage between 2013 and 2023 (residential and nonresidential) by the total square footage in 2023.29 This percentage is attributed to growth under the philosophy that growth caused the need for such facilities and vehicles, and this growth also necessitates building a proportionately larger facility to accommodate additional personnel (which would otherwise not be necessary with the existing population). For example, the proposed police training center and the community/recreation center construction should be sized according to population and peak period demand. The City needs to size these facilities and vehicles to be able to accommodate the demand created by current residents and demand of future residents. 27 See Section 67-8208(1)(h). 2e "Collected development impact fees must be expended within eight (8) years from the date they were collected, on a first-in, first-out (FIFO) basis ...." See Section 67-8210(4), Idaho Code. Funds collected prior to July 1, 2006, must be expended within Five (5) years from the date they were collected, on afirst-in, first-out (FIFO) basis. z9 The residential square footage is described in Figure 1 and the nonresidential square footage is described in Figure Z. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 10 Meridian City Council Meeting Agenda January 2, 2018 – Page 444 of 559 It should be understood that growth will be paying only a portion of the cost of these facilities. The City will need to plan to fund the pro rata share of these partially growth-related capital improvements with revenue sources other than impact fees within the time frame that impact fees must be spent. As discussed later in this report, the value of this City participation investment is approximately $40.9 million over the next ten years, or more than $3.7 million per year. This investment includes almost $30.5 million of discretionary funding in connection with purely non-growth-related improvements, and nearly $10.4 million of capital improvements which are growth-related and therefore must be funded from the City's General Funds. These funds could come from City revenues, donations, grants or other partnerships. It should also be noted that certain CIP capital improvements are listed in the following figures as zero percent growth-related because City staff relayed that the proposed capital improvements were actually either entirely repair and replacement of existing facilities or represented an upgrade in service levels not triggered by new growth. These non-growth- relatedcapital improvements are listed, nonetheless, in the CIP because municipalities often use the CIP for planning purposes, not just to calculate impact fees. Meridian may find this inclusion in the CIP exhibits useful. Levels of service. Levels of service (sometimes referred to in this study as "service level(s)") must be defined in the capital improvement element of the Comprehensive Plan, and is the basis for establishing additional service capacity need in any system that serves new development. Level of service" is "... a measure of the relationship between service capacity and service demand for public facilities."30 Service levels need to be stated in quantifiable, specific terms, since they measure the benefit new development receives for payment of impact fees. The capital improvement element must clearly identify existing public facilities and service levels and identify any shortfalls in service levels, if at all. Any such shortfall or "deficiency" that Meridian intends to overcome for both existing and new development cannot be funded with impact fees. Likewise, the cost of raising the service level for existing and future development beyond the current service level is ineligible for impact fee funding. If Meridian desires to use impact fees to achieve a higher service level for new development than existing service levels, Meridian must, outside of impact fees, raise the money to bring the existing community to that higher service level as well. This restriction has a general effect of restraining the setting of unreasonably high standards and fees solely for new development. All of the capital improvement costs in the CIPs on the following pages represent improvements that are needed for growth to maintain the current level of service. The City maybe operating at a less than desirab]e level (i.e., operating with deficiencies). In the future, the City may plan to increase the level of service. If this is the case, any capital improvements that increase the current level of service are not impact fee eligible and have been purposely excluded from the calculations. The police department is currently operating at a stated level of service of with 1.10 sworn officers per 1,000 residents based on the full employment at 87 sworn officers and 26 non sworn so See Section 67-8203(17), Idaho Code. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 11 Meridian City Council Meeting Agenda January 2, 2018 – Page 445 of 559 staff members. The actual level of service has historically been lower due to frictional hiring difficulties. The capacity of police calls, initiated by both the police and the public, has also been increasing over time. See Figure 3. This is due to an increase in total population, population density, and crime rate. Because of the pressures that growth places on the police services there are capital improvements required to maintain the level of service to current standards which are impact fee eligible. The police department has recently focused on finding efficient solutions in order to meet their future infrastructure needs. In particular, the department's locker room, break room, and patrol area spaces are all either at or near capacity. The police department commissioned the design of a station expansion in response to their spatial needs. The department has been able to reduce the projected cost the future station expansion by 50 percent, because the department hired a consultant in order to efficiently utilize the existing spaces. Additionally, the police department plans to use space within the proposed training center to meet growth related office and meeting space needs. These plans to relocate and expand in the new facility have minimized the cost of the station expansion. Figure 3. Police Calls for Service, 2006-2013 60,000 40,000 20,000 Officer Initiated Calls Note: 2013 totals based on existing data extrapolated to year end. Source: City of Meridian and BBC Research & Consulting. Public ]nltiated Calls Likewise, the fire department must build new infrastructure in order to maintain its current level of service as Meridian continues to grow. The current and targeted level of fire service is to respond to 80 percent of all calls within six minutes (i.e., one minute "turn out" time and five minutes in transit). BBC analyzed the ratio of fire infrastructure for the city's current and projected land uses and, in conjunction with discussions with members of the finance department, determined that the fire department CIP lists more capital improvements than are necessary to continue this level of service. Therefore, the proposed fire station #8 and the corresponding apparatus cannot be included in the fee calculations. While they are shown on the C[P they are subtracted from the total eligible fee amount. Only growth-related capital BBC RESEARCH & CONSULTING FINAL REPORT. PAGE 12 20D6 2007 2008 2D09 2010 2011 2012 2013t Meridian City Council Meeting Agenda January 2, 2018 – Page 446 of 559 improvements necessary for the continuation of the current level of service are shown to be impact fee eligible. The parks and recreation has plans to increase the level of service in the future. The current level of service is 3.04 acres per 1,000 residents. However the additional 160 acres listed on the CIP represent an increase the level of service to 3.91 acres per 1,000 residents. Of the 160 acres listed on the CIP, 70 acres are impact fee eligible because they are required in order to maintain the current level of service, however the additional 90 cannot be included in the fees. Therefore, the costs associated with developing the additiona190 acres are subtracted from the total impact fee eligible amount. See Appendix D for more details on the calculation. The city also has plans to develop the 77-acre South Meridian Park. The actual development of this park is beyond the 10 year timeframe of the CIP, however, initial work including planning and design and work will take place within the next 10 years and are included in the fee calculations. Current police assets. The provisions of the Impact Fee Act significantly limit the City's use of impact fees. This is particularly true for police service because most costs of serving new development involve adding police officers or patrol vehicles that are not impact fee eligible, even though the demand for added personnel and vehicles might be a direct result of new development. Figure 4 lists the current police assets. The police department is currently operating with 1.10 officers per 1,000 population based on the current employment of 87 officers and 26 support staff. Figure 4. Curent Police Assets source: Police Station (1401 E. Watertower) City of Meridian Police Department. Command VehlCle Police Communications Equipment (198 Radios) K-9 Training Facility K-9 Training Facility Land (2.5 Acres) Crime Scene/ Evidence Van The 1.10 officers per 1,000 population service standard equates to a current investment of $200 per residential unit and $0.10 per nonresidential square foot (see Appendix D for calculation). Police Capital Improvement Plan. Figure 5 on the following page lists the future capital improvements that are necessary to maintain the current level of service (i.e., 1.10 officers per 1,000 population) for future residential units and nonresidential development. The figure presents $2.2 million of future capital improvements that are eligible for inclusion in the police impact fee calculation. The "Amount to Include in Fees" is derived from multiplying the "CIP Value" times the "Growth-Related Portion." BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 13 Meridian City Council Meeting Agenda January 2, 2018 – Page 447 of 559 Figure 5. Police 10-Year Capital Improvement Plan Infrastructure Training Center 7,500,000 22 %1,672,484 Station Expansion 800,000 100 800,000 Replace Vehicles ($300,000 annually)3,000,000 0 0 Substation in Fire Station #5 60,000 100 60,000 Future Substation #1 120,000 100 120,000 Future Substation #2 120,000 100 120,000 Future Substation #3 60,000 100 60,000 Total Infrastructure 11,660,000 2,832,484 Fee-Related Research Portion of Impact Fee Study $7,333 100 % $7,333 Minus Impact Fee Fund Balance FY 2013 Beginning Fund Balance $639,687 100 % $639,687 Grand Total $11,027,646 $2,200,130 Source: City of Meridian and BBC Research & Consulting. The police CIP in Figure 5 includes the projected expenditures for four substations which will be located within other, larger facilities such as new fire stations. The precise location of these future substations has not been officially determined. The police department does not need new full size stations, but instead needs smaller police offices throughout the city where personnel can write reports and interact with citizens. The police CIP includes 22 percent of the costs of a new training center. As previously stated, this improvement will serve both the existing population and is also necessary to meet the demands of future growth therefore it is only partially impact fee eligible. This new facility will include a training village and classrooms. It will also be open for use by other public service departments and the local community. Current fire assets. The fire department responds to 84 percent of all calls for service within six minutes (i.e., one minute "turn out" time and five minutes in transit). BBC RESEARCH gc CONSULTING FINAL REPORT. PAGE 14 Meridian City Council Meeting Agenda January 2, 2018 – Page 448 of 559 Figure 6. Current Fire Assets, 2013 Source: City of Meridian Fire Department. Facilities Fire Station # 1 (540 E. Franklin Rd) Fire Station # 3 (3545 N. Locust Grove) Fire Station # 2 (2401 N. Ten Mile Rd) Fire Station # 4 (2515 S. Eagle Rd) Fire Station # 5 (N. Linder Rd) Training Tower @ Station #1 Fire Safety Center (1901 Leighfield Dr) Vehicles 1982 Pierce Engine (311) 1993 Pierce Engine (304) 2000 Pierce Engine (302) 2002 Pierce Engine (301) 2004 Pierce Engine (303) 2006 Pierce Engine (304) 2008 Pierce Engine (305) 2008 Pierce LADDER (T-31) 2000 International Water Tender (320) 1996 Dodge Squad Vehicle (351) 2009 FORD F550 Brushpumper 1980 GMC Squad Vehicle (341) Command Trailer luipment Opticom Traffic Signal Controls 17 Vehicle Radios 5 Base Station Radios The current level of service equates to a current investment of $510 per residential unit and 0.24 per nonresidential square foot (see Appendix D for calculation). Fire Capital Improvement Plan. The fire department is not currently operating with deficiencies. The fire department's CIP includes improvements which are designed to service areas but would increase the current level of service beyond responding to 80 percent of all calls for service within six minutes (i.e., one minute "turn out" time and five minutes in transit). Therefore, the improvements that would increase the service level, station #8 and the engine for station #8, have been subtracted from the impact fee eligible amount and those that remain represent the improvements necessary to continue of the current level of service. See Appendix D for more details on the calculations. Figure 7 reflects the future fire capital improvements needed to maintain the current level of fire service. BBC RESEARCH gc CONSULTING FINAL REPORT, PAGE 15 Meridian City Council Meeting Agenda January 2, 2018 – Page 449 of 559 Figure 7. Fire 10-year Capital Improvement Plan Buildings Fire Station #5 Ito repay Rural Fire)806,DD0 100 %806,000 Fire Station #6 2,230,000 100 2,230,000 Fire Station #7 2,020,000 1D0 2,020,000 Fire Station #8 2,020,000 100 2,020,000 Vehicles Quint Ladder T- Station #4 1,100,000 0 %0 Heavy Rescue Engine Station #6 700,D00 100 700,000 Quint Ladder T for Station #7 1,100,000 100 1,100,000 Fire Engine for Station #8 520,DD0 100 520,000 Fire Engine MF005 520,000 100 520,000 Heavy Rescue Tender 380,D00 0 0 Replace Engine #38 520,DD0 0 0 Replace Engine MF009 520,DD0 0 D Replace Ladder Truck MF021 1,1OD,00D 0 0 Replace Brush MF022 145,DD0 0 0 Replace Engine MF010 520,DD0 0 0 Replace Engine MF014 520,000 0 0 Replace Engine MFD18 520,D00 0 D Equipment Opticom" Traffic Signal Controls 200,DD0 100 %200,000 Replace Air Unit MFDO 98,000 0 0 Replace Breathing Apparatus 380,D00 0 0 Total 2014-2023 CIP 15,919,000 10,116,000 Fee Related Research Impact Fee Study 7,333 100 %7,333 Minus Increase in Level of Service Fire Station #8 and Engine #8t 2,540,000 2,540,000 Minus Impact Fee Fund Balance FY 2013 Beginning Fund Balance 861,861 100 %861,861 Grand Total 12,524,472 6,721,472 Note: t This station was removed in order to maintain the current level of service. Service level calculated by comparing fire stations to developed land uses in the city. Source: City of Meridian, Capital Improvement Plan, and BBC Research & Consulting. The City is expected to purchase $16 million dollars in fire capital improvements, $6.7 million of which is impact fee eligible from 2013 to 2023. Current parks and recreation assets. The total number of currently developed park acres is 245.5, which equates to a service standard of 3.04 acres per 1,000 residents. Figure 8 lists the City's current parks and recreation assets that are responsible for the 3.04 acres per 1,000 residents service standard. BBC RESEARCH gc CONSULTING FINAL REPORT. PAGE 16 Meridian City Council Meeting Agenda January 2, 2018 – Page 450 of 559 Figure 8. Current Parks and Recreation Assets, 2013 Source: City of Meridian Parks and Recreation Department. Paths & Trails Five Mile Creek Path (2.12 Acres) Kiwanis Park to Eagle Road (2 Acres) Blackstone Pathway (1.50 Acres) Sutherland Farm Pathway (1.1 Acres) Fothergill Pathway (1.0 Acre) Locust Grove Pathway (1.0 Acre) Bear Creek Pathway (.25 Acres) Neighborhood & Mini-Parks Gordon Harris/Kiwanis Park (11.1 Acres) Renaissance Park (6.5 Acres) Season's Park (7.1 Acres) Chateau Park(6.7 Acres) 8th Street Park (2.8 Acres) Champion Park (6.0 Acres) Centennial Park (0.4 Acres) Generations Plaza (0.24 Acres) Heritage MS Ball Fields (4 Acres) Bark Park (.8 Acres) Fire Station #4 Park (0.6) City Hall Plaza (0.9) Cox Monument (0.1 Acres) William Watson (7 acres Land only) Community Parks Heroes Park (30.1 Acres) Tully Park (18.5 Acres) Bear Creek Park (18.8 Acres) Storey Park (19.0 Acres) Borup Park (47 acres Land Only) Urban Parks Meridian Settler's Park Developed (56 Acres) Kleiner Park (60 Acres) Meridian Community Center The level of service for parks and recreation equates to a current investment of $2,052 per residential unit (see Appendix D for calculation). Parks and Recreation Capital Improvement Plan. Currently, Meridian's 10-year population growth would justify slightly 70 acres of new parks at the current 3.04 developed acres per thousand residents level of service. The CIP lists development of 90 additional acres that are beyond what is necessary to maintain this service level, as described on page 13. Any capital improvements that assist in the augmentation of the service level are not included in the fee calculation. Figure 9 below lists the entire CIP, but the costs associated with the 90 acre increase in the level of service are removed the impact fee eligible value. The three items on the CIP listed as partially growth related are partially included in the fee calculation. The current population will have access to these facilities; however, they are not designed exclusively to increase the current level of service for the existing population. These BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 17 Meridian City Council Meeting Agenda January 2, 2018 – Page 451 of 559 facilities will also meet the demand of the future growth, which enables a portion of the costs to be recovered through the impact fee. Park values are calculated at $177,000 per acre. This includes $142,000 for development costs and $35,000 for land costs. These values were calculated from weighted historical data provided by the City. See Appendix D for details on this calculation. For Borup and William Watson parks only the development costs are applied because the land has already been purchased and exists on the list of current infrastructure. Figure 9. Parks and Recreation 10-year Capital Improvement Plan Pathways & Trails Pathway Connections 1,150,000 0 0 Neighborhood & Mini-Parks Isola Creek (7 acres)1,239,000 100 51,239,000 Highlands (7 acres)1,239,000 100 1,239,000 Oaks (7 acres)1,239,000 100 1,239,000 William Watson Development Only (7 acres)994,000 100 994,000 Community Parks Hillsdale (20 acres)3,540,000 100 3,540,000 Borup Park Development Only (47 acres)6,674,000 100 6,674,000 Storey Park (5 acres)885,000 22 197,353 Aldape Construction (60 acres)10,620,000 100 10,620,000 Large Urban Parks South Meridian Park 1,050,000 100 51,050,000 Parks Amenities Rails with Trails 1,000,000 22 222,998 Recreation Center (YMCA Partnership)4,000,000 22 891,991 Equipment Sweeper/Blower 18,000 100 18,000 Truck/Plow 35, 000 100 35, 000 Large Area Mowers(2)110,000 100 110,000 Mules (4)48,000 100 48,000 ATV 12,000 100 12,000 Trailer 7,500 100 7,500 Trim Mowers (5)100,000 100 100,000 Trucks (4)100,000 100 100,000 Tu rf Sprayer 40,000 100 40,000 Ball Field Groomer 10,000 100 10,000 Replace Vehicles and Equipment 2,032,000 0 0 Tota12014-2023 CIP 36,142,500 28,387,842 Fee-Related Research Impact Fee Study 7,333 100 %7,333 Minus Increase in Service Level 90 acres at $177,000t per acre 15,930,000 100 %15,930,000 Minus Impact Fee Fund Balance FY 2013 Beginning Fund Balance 3,378,970 100 %3,378,970 Grand Total 16,840,863 9,086,206 Note: $177,000/acre in land and development costs Source: City of Meridian, Capital Improvement Plan, personal interview with parks and recreation staff and BBC Research & Consulting. BBC RESEARCH gt CONSULTING FINAL REPORT. PAGE 1S Meridian City Council Meeting Agenda January 2, 2018 – Page 452 of 559 Future parks and recreation capital improvements are expected to total $36 million, of which over $9 million is impact fee eligible. Mechanics of Fee Calculations Impact fees are calculated using the costs summarized in Figures 5, 7 and 9 and the demographic information from previous figures. As required by the Impact Fee Act, prior to fee adoption, the Advisory Committee must consider the following factors: The means by which existing system improvements have been financed (for example, if grant money has been consistently used to finance system improvements, it may be reasonable to postulate that this will continue in the future); The extent to which new development will contribute to financing system improvements through (past and future) taxes, assessments and contributions; The extent to which new development has provided system improvements, without charge, for other properties in the service area; Extraordinary costs incurred by the City in serving new development; and The availability of other sources of funding for system improvements (e.g., local improvement district assessments, general tax levies).31 Upon consideration of all these factors, the Advisory Committee may recommend that the City Council adjust the full cost recovery impact fee.sz Future land use assumptions. Figure 10 displays the City's incremental increase (from 2013 to 2023) in square footage distributed between residential and nonresidential land uses. The distribution is used to appropriately allocate capital improvement costs (and thereafter impact fees) to the various land uses. Figure 10. Distribution of Land Uses, 2013 to 2023 Note:Residential 15,779,452 83 % May not total due to rounding. Single Family 13,478,147 71 Multifamily 2,301,305 12 Source: Nonresidential 3,303,444 17 City of Meridian and BBC Research & Consulting. Total 19,082,896 100 ~o See Sections 67-8707 and 67-8209, Idaho Code. 3z These factors are to be considered while the City is in the process of developing a proportionate impact fee. After the adoption of an impact fee, credits maybe calculated on aproject-by-project basis in connection with an individual assessment. See Section 67-8209, Idaho Code. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 19 Meridian City Council Meeting Agenda January 2, 2018 – Page 453 of 559 In 2023, the City's residential development is expected to increase by 15,779,452 square feet, and the nonresidential development is estimated to increase by 3,303,444 square feet. Therefore, the future allocation of land uses is projected to be 83 percent residential and 17 percent nonresidential. The study team has calculated all impact fees per residential unit, regardless of unit type, and per nonresidential square foot, regardless of type. BBC does not recommend imposing fees at a more detailed level of analysis (i.e., fee differentials for single family and multifamily units and differentials for commercial, agricultural and industrial square footage). In our judgment, such distinctions are unwarranted by empirical evidence. After allocating costs to the appropriate land-uses, impact fees for residential and nonresidential development are calculated by dividing the residential service costs by new residential units, and by dividing nonresidential service costs by new nonresidential square footage. Police impact fees. Figure 11 presents police impact fees of $223 per residential unit and 0.12 per nonresidential square foot. This represents the full cost recovery impact fee under Idaho's Impact Fee Act. Figure 11. Police Impact Fee Calculation Notes: 1) See Figure 45 Police Capital Improvement Plan for a list of CIP investments required to maintain the current level of service. 2) See Figure 10. Distribution of Land Uses, 2013 to 2023 Source: City of Meridian and BBC Research & Consulting. Allocated Value for Police Infrastructure 111 2,200,130 Future Land Use PercentagelZl Residential 83 3'0 Nonresidential 17 % Costs by Land Use Category Residential 1,819,265 Nonresidential 380,865 Growth to 2023 Residential (in dwelling units)8,165 Nonresidential (in square feet)3,303,444 Impact Fee by Land Use (rounded) Residential (per dwelling unit)223 Nonresidential (per square foot)0.12 BBC used the current service standard as a benchmark to double check the forward-looking CIP approach. The team is pleased that the calculated fee amounts are quite similar to Meridian's current investment in police infrastructure ($200 per residential unit and $0.10 per nonresidential square foot -see Appendix D). These similar amounts suggest that Meridian's 10- Year Police CIP is not overcharging new development for its proportionate share of new capital improvements. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 20 Meridian City Council Meeting Agenda January 2, 2018 – Page 454 of 559 Fire impact fees. Figure 12 calculates the impact fees for fire capital improvements based on the future growth projections and anticipated future capital improvement costs described in earlier exhibits. Figure 12. Fire Impact Fee Calculation. Notes:Value of Future Fire Capital Improvements ~1~6,721,472 1) See Figure 7. Fire Capital a-Improvement Plan for a list of CIP Future Land Use Percentage investments required to maintain the ReSldentldl 83currentlevelofservice. 2) See Figure 10. Distribution of Land Nonresidential 17 % Uses 2013 to 2023. Allocated Value by Land Use Category source:Residential 5,557,917 City of Meridian and BBC. Nonresidential 1,163,555 Growth to 2023 Residential (in dwelling units)8,165 Nonresidential (in square feet)3,303,444 Impact Fee by Land Use Residential (per dwelling unit)681 Nonresidential (per square foot)0.35 The full cost recovery impact fees for fire capital improvements total $681 per new residential unit and $0.35 per new nonresidential square foot. These fees are within the same range as the value of Meridian's current investment in fire infrastructure ($510 per residential unit and $0.24 per nonresidential square foot). It is to be expected that the full cost recovery fees slightly exceed this current level of investment. Natural cost increases in providing the same level of service and the addition of several new types of infrastructure triggered by growth, but not wholly applicable to growth, increase the future investment in fire infrastructure. Many factors are responsible for higher fire fees as compared to the current investment in Appendix D. For example, as the city and the need for fire services have grown, additional fire engines are required to be held in reserve. Since the requirement for the additional engine is triggered by growth the costs of are impact fee eligible. Current investment does not reflect any such type of large improvement, which explains why the fees under the CIP approach are higher. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 21 Meridian City Council Meeting Agenda January 2, 2018 – Page 455 of 559 Parks and recreation impact fees. Parks and recreation impact fees are shown in Figure 13, which is based on Figure 9 and demographic projections. Parks and recreation investment is only allocated to residential development since households are the primary consumers of park services. Figure 13. Parks and Recreation Impact Fee Calculation Notes: 1) See Figure 8. Parks and Recreation Capital Improvement Plan for a list of CIP investments required to maintain the current level of service. Source: City of Meridian and Impact Fee Study Team. Value of future Parks & Recreation improvements Ili 9,086,206 Current Land Use Percentage Residential 100 ~° Nonresidential 0 Allocated Value by Land Use Category Residential 9,086,206 Nonresidential 0 Growth to 2023 Residential (total dwelling units)8,165 Nonresidential (in square feet)3,303,444 Impact Fee by Unit of Development Residential (per dwelling unit)1,113 Nonresidential (per square foot)N/A The full cost recovery impact fee for parks and recreation capital improvements is $1,113 for any new residential unit. The study team is pleased that the calculated fee amount does not exceed Meridian's current investment in parks and recreation infrastructure ($1,763 per residential unit). These similar amounts suggest that Meridian's 10-Year Parks and Recreation CIP is not overcharging new development for its proportionate share of new capital improvements. City Participation Because not all the capital improvements listed in the CIPs are 100 percent growth-related, the City would assume the responsibility of paying for the portion of the capital improvements that are not attributable to new growth. These payments would come from existing funds, donations and/or ongoing revenue sources that are not tied directly to growth. To arrive at the City participation amount, the expected impact fee revenue and any shared facility amount need to be subtracted from the total CIP value. Figures 14 through 19 calculate the City's participation between 2013 and 2023. The participation amount includes the cost of purely non-growth-related improvements, and portions ofgrowth-related improvements that are attributable to repair, replacement, or upgrade, and not impact fee eligible. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 22 Meridian City Council Meeting Agenda January 2, 2018 – Page 456 of 559 Figure 14. City Participation -Police Capital Improvement Plan, 2013 to 2023 Note: (11 Directly from Figure 6. Police Capital Improvement Plan, 2013 to 2023. 21 City Participation amount is equal to the amount of repair/replacement/upgrade capital improvements and the non-growth amount required bythe CIP. Source: City of Meridian and BBC Research & Consulting. If the City adopts the full cost recovery police fees as calculated in this report, the City would potentially be responsible for approximately $8.8 million in police capital improvements. The City's participation would ensure that police service levels in Meridian do not decline. Again, the City's participation amount does not include ongoing operation, maintenance, repair and replacement costs that will also be borne by the City and not paid by impact fees. Figures 15, 17 and 19 on the following pages further analyze the City's participation amount by separating the City's total participation amount into two categories: the purely non-growth improvements total, and the non-growth improvements total attributed to portions of impact fee eligible improvements. It should be noted that the participation amount associated with purely non-growth improvements is discretionary. The City can choose not to fund these capital improvements although this could result in a decrease in the level of service if the deferred repairs or replacements were urgent). However, the non-growth-related portion of improvements that are impact fee eligible must be funded in order to maintain the integrity of the impact fee program. Figure 15. Analysis of City Participation, Police Capital Improvement Plan Amount attributable to purely non-growth-related improvements (discretionary) $3,000,000 Amount attributable to the non-growth-related portion of impact fee eligible improvements (required) $5,827,516 Total $8,827,516 Source: BBC Research & Consulting. To maintain the current level of service, 1.1 officers per 1,000 population, the City must contribute $5.8 million between 2013 and 2023. The City must contribute this amount since the capital improvements reflect the non-growth-related portion of impact fee eligible improvements. At the time this study was completed, the only purely non growth related item in the CIP was the amount allocated to replace vehicles. These are not impact fee eligible because they are replaced more frequently than the 10 year useful life required in order to include equipment in impact fee calculations. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 23 Meridian City Council Meeting Agenda January 2, 2018 – Page 457 of 559 Figure 16 presents the City's participation in fire capital improvements, comprised of capital improvements that are repair, replacement or upgrade (discretionary funding) and capital improvements that reflect the non-growth-related portion of impact fee eligible improvements required funding). Figure 16. City Participation -Fire Capital Improvement Plan, 2013 to 2023 15,064,472 - $6,721,472 = $8,343,000 Note: )1) Net the Impact Fee Fund Balance 2) Directly from Exhihit il. Fire Capital Improvement Plan, 2013 to 2023 3) City Participation amount is equal to the amount for repair/replacement/upgrade and the non-growth amount required by the CIP. Source: City of Meridian and BBC Research & Consulting. Based on the maximum fire impact fees calculated in this report, the City's participation amount could total approximately $S million. Figure 17 below distributes the participation amount between the capital improvements that are repair, replacement, or upgrade (discretionary funding) and capital improvements that reflect the non-growth-related portion of impact fee eligible improvements (required funding). Figure 17. Analysis of City Participation, Fire Capital Improvement Plan Amount attributable to purely non-growth-related improvements (discretionary) $8,343,000 Amount attributable to the non-growth-related portion of impact fee eligible improvements {required) 0 Total $8,343,000 Source: BBC Research & Consulting. In the above analysis, the City has the discretion to contribute $8 million toward capital improvements that are purely non-growth-related. The city is not obligated to contribute any amount in order to maintain the integrity of the impact fee because none of the items on the CIP are partially growth related or partially included in the impact fee calculation. Figure 18 outlines the dollar amount that the City should contribute, in addition to impact fee receipts, to parks and recreation capital improvements between 2013 and 2023. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 24 Meridian City Council Meeting Agenda January 2, 2018 – Page 458 of 559 Figure 18. City Participation -Parks and Recreation Capital Improvement Plan, 2013 to 2023 32,770,863 - $9,086,206 = $23,684,658 Note: ll) Net the Impact Fee Fund Balance 12) Directly from Exhibit il. Fire Capital Improvement Plan, 2013 to 2023 i3) City Participation amount is equal to the amount for repair/replacement/upgrade and the non-growth amount required by the CIP. Source: City of Meridian and BBC Research & Consulting. Based on the full cost recovery parks and recreation fees calculated in this report, the City's participation amount could total approximately $23.7 million. Figure 19 distributes the participation amount between the capital improvements that are purely non-growth-related (discretionary funding) and improvements that reflect the non- growth-related portion of impact fee eligible improvements (required funding). Figure 19. ~ , Analysis of City Participation, Parks and Recreation Capital Amount attributable to purely non-growth-related Improvement Plan improvements (discretionary) $19,112,000 Amount attributable to the non-growth-related portion of source: I impact fee eligible improvements (required) $4,572,658 BBC Research & Consulting. Total 523,684,658 Of the $23.7 million of calculated City participation, $19 .1 million is discretionary because the associated capital improvements have been defined as purely non-growth-related. However, 4.6 of the City's participation is required in order for the impact fee analysis to remain whole. Cash Flow Analysis It is important for the City to assess revenues that would be generated by the full cost recovery impact fees as presented in this study, prior to further consideration by the Advisory Committee. Figure 20 below displays the impact fee cash flow from 2013 to 2023 using the fees calculated by the CIP methodology. Figure 20. Projected Cash Flows-CIP Methodology Projected New Residential Units 817 Projected New Nonresidential Square Feet 330,344 Cumulative Cash Flow $1,800,781 Source: City of Meridian and BBC Research & Consulting. 4,083 8,165 1,651,722 3,303,444 9,003,904 $18,007,808 BBC RESEARCH gc CONSULTING FINAL REPORT. PAGE 25 Meridian City Council Meeting Agenda January 2, 2018 – Page 459 of 559 If impact fees were adopted at the full cost recovery amounts, the City would collect nearly $18 million in impact fee revenues from 2013 through 2023. This amount is mathematically designed to finance the entire growth-related portion of Meridian's CIP. Other Funding Sources Impact fees are just one of several funding sources for capital improvements. No one source is likely to fund all of the identified public facility needs. The City must be committed to addressing and alleviating deficiencies in service levels and addressing the expansion of service levels through exploration in connection with the following, without limitation, possible funding sources: General Fund: The City's General Fund takes in revenues and makes expenditures for the ongoing operation of City functions. General Obligation Bonds: With these bonds, the City borrows money for public facility development to be repaid with funds generated by an increase in property taxes. These voter-approved (two-thirds of all voters required) bonds establish an increase in property taxes for a period of time (typically 20 - 30 years) necessary to repay the bonds. The money raised can only be used for capital improvements and cannot be used for maintenance. Revenue Bonds: Revenue bonds may be issued based on leasehold values of land, facilities and operating entities that create a specific cash flow used to repay the bonds. Voter approval is required. Certificates of Participation: With this option, the City would sell COPS to a lending institution in return for a loan used to make improvements in connection with a public facility. The lender would securitize the loan by taking title to the facility prior to the repayment of the COPS. The loan is repaid from revenue generated by the facility or from the City's general operating budget. This option is subject to judicial approval. Grants: Grants are available from a variety of sources, including private foundations and government resources. Joint Public/Private Partnership: This approach to funding would entail the City entering into a working agreement with aquasi-public or private entity to help fund, build, and/or operate a public facility. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 26 Meridian City Council Meeting Agenda January 2, 2018 – Page 460 of 559 Implementation Recommendations As the City Council evaluates whether or not to adopt the Capital Improvement Plans and impact fees, we also offer the following information for your consideration. Please note that this information will be included in the City's impact fee enabling ordinance (Appendix B). Capital Improvements Plan. Should the Advisory Committee recommend this study to the City Council and should the City Council adopt the study, the Finance Department should revise the City's existing Capital Improvement Plans using the information in this study. The existing City Capital Improvement Plans for these departments is attached to the study as Appendix H. A revised capital improvement plan would then be presented to the City for adoption as an element of the Comprehensive Plan pursuant to the procedures of the Local Land Use Planning ACt.33 Impact Fee Ordinance. Following adoption of the Capital Improvement Plan, the City should review the proposed Impact Fee Ordinance (Appendix B) for adoption as reviewed and recommended by the Advisory Committee. Advisory Committee. The Advisory Committee is in a unique position to work with and advise several departments and the City Council to ensure that the capital improvement plans and impact fees are routinely reviewed and modified as appropriate. Impact fee service area. Some municipalities have fee differentials for various city zones under the assumption that some areas utilize more or less current and future capital improvements. The study team, however, does not recommend the City assess different fees by dividing the City into zones. Police, fire, and parks and recreation capital improvements inherently serve asystem-wide function. If, for example, a serious accident occurs in one part of the City, the fire department may call on engines and equipment from other stations to assist. Therefore, it is more appropriate not to differentiate fees based on City zones. In practice, all areas of the City have an equal demand on the infrastructure because the parks, fire, and police department function most efficiently on asystem-wide basis. Donations. If the City receives donations for capital improvements listed on the CIP, the City must account for the donation in one of two ways. If the donation is for anon- or partially growth-related improvement, the donation can contribute to the City's General Fund participation along with more traditional forms, such as revenue transfers from the General Fund. If, however, the donation is for agrowth-related project in the CIP, the donor's impact fees should be reduced dollar for dollar. This means that the City will either credit the donor or reimburse the donor for that portion of the impact fee. Grants. If a grant is expected and regular, the grant amount should be reflected upfront in the fee calculations, meaning that the impact fees will be lower in anticipation of the contribution. If the grant is speculative or uncertain, this should not be reflected up-Front in the fee calculations since the City cannot count on those dollars as it undergoes capital planning. 33 See Sections 67-8Z03(4) and 67-SZO8(1). BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 27 Meridian City Council Meeting Agenda January 2, 2018 – Page 461 of 559 The rational nexus is still maintained because the unexpected higher fund balance, due to the receipt of a grant, is deducted from the calculations as a "down payment on the CIP" when the fee study is updated. Credit/reimbursement. If adeveloper constructs or contributes all or part of agrowth- relatedproject that would otherwise be Financed with impact fees, that developer must receive a credit against the fees owed for this category or, at the developer's choice, be reimbursed from impact fees collected in the future.3'~ This prevents "double dipping' by the City. The presumption would be that builders/developers owe the entirety of the impact fee amount until they made the City aware of the construction or contribution. If credit or reimbursement is due, the City must enter into an agreement with the fee payer that specifies the amount of the creditor the amount, time and form of reimbursement.ss City participation. The Impact Fee Advisory Committee and the City of Meridian may choose not to adopt the CIPs as stated in this report, in which case the City will need to prepare revised capital improvement plans for review and adoption. Impact fee accounting. The City should continue to maintain an Impact Fee Fund (already established for the existing parks and recreation fees) separate and apart from the General Fund. All current and future impact fee revenue should be immediately deposited into this account and withdrawn only to pay for growth-related capital improvements. The City's General Fund should be reserved solely for the receipt of tax revenues, grants, user fees and associated interest earnings, and ongoing operational expenses including the repair and replacement of existing capital improvements not related to growth. Spending policy. The City should establish and adhere to a written policy governing its expenditure of monies from the Impact Fee Fund. The Fund should be prohibited from paying for City operational expenses and the repair and replacement or upgrade of existing infrastructure not necessitated by growth. In cases when growth-related capital improvements are constructed, impact fees are an allowable revenue source as long as only new growth is served. In cases when new capita] improvements are expected to partially replace existing capacity and to partially serve newgrowth, cost sharing between the General Fund and Impact Fee Fund should be allowed on a pro rata basis. Update procedures. The City is expected to grow very rapidly over the 10-year span of the CIPs. Therefore, the fees calculated in this study should be updated annually as the City invests in additional infrastructure beyond what is listed in this report, and/or as the City's projected development changes significantly. Fees can be updated on an annual basis using an inflation factor for building material from a reputable source such as McGraw Hill's Engineering News Record. sa See Section 67-8209(3), Idaho Code. 3s See Section 67-8209(4), Idaho Code. BBC RESEARCH Sc CONSULTING FINAL REPORT. PAGE 28 Meridian City Council Meeting Agenda January 2, 2018 – Page 462 of 559 Summary Using the CIP methodology, the state mandated approach, BBC calculated the total (i.e., police, fire, and parks and recreation) full cost recovery impact fee for residential units at $2,016 and 0.47 per nonresidential square feet as seen in Figure 21 below. This full cost recovery fee is being presented to the Advisory Committee for its review and consideration in light of statutorily identified factors. Figure 21. Summary of Impact Fees Source: B8C Research & Consulting. Police fees Residential (per dwelling unit)223 Nonresidential (per square foot)0.12 Fire Fees Residential (per dwelling unit)681 Nonresidential (per square foot)0.35 Parks & Recreation Fees Residential (per dwelling unit)1,113 Nonresidential (per square foot)N/A Tota I Fees Residential (per dwelling unit)2,016 Nonresidential (per square foot)0.47 It is the study team's assessment that the City could reasonably charge impact fees of any amount up to the $2,016 per residential unit and $0.47 per nonresidential square foot. This amount is sufficient to pay for the growth-related portions of Meridian's Capital Improvement Plans. Summary of City participation. Figure 22 summarizes the total amount the City is required to contribute and the amount the City could contribute discretionarily over the next 10 years to police, fire, and parks and recreation capital improvements. BBC RESEARCH gc CONSULTING FINAL REPORT. PAGE 29 Meridian City Council Meeting Agenda January 2, 2018 – Page 463 of 559 Figure 22 City Participation Summary, 2013 to 2023 Source: City of Meridian and BBC Research & Consulting Discretionary Amount Purely Non-Growth Improvements) Police 3, 000,000 Fire 8, 343,000 Parks & Recreation 19,112,000 Total 30,455,000 Required Amount Partially Non-Growth Improvements) Police $5,827,516 Fire $0 Parks & Recreation $4,572,658 Total $10,400,174 The total amount the City would need to contribute over 10 years, should the City adopt fees at the full cost recovery amount, will be approximately $40.9 million. The required $10.4 million reflects the non-growth-related portion of impact fee eligible improvements. The amount attributable to capital improvements defined as purely non-growth equals nearly $30.5 million; the City can choose not to fund this total amount, however, service levels could decrease. If the City plans to fund all repair, replacement or upgrade capital improvements in addition to the required amount, the City will need approximately $40.9 million over the next 10 years. This equates to approximately $3.7 million per year that the City will have to finance by drawing from the General Fund, donations or other revenue sources. However, fairness and maintaining the integrity of the impact fee system require the City to fund nearly $1 million per year in non- growth-related capital improvements that are impact fee eligible. BBC RESEARCH gc CONSULTING FINAL REPORT. PAGE 30 Meridian City Council Meeting Agenda January 2, 2018 – Page 464 of 559 Appendix A. Minimum Standards and Requirements for Development Impact Fee Ordinances Meridian City Council Meeting Agenda January 2, 2018 – Page 465 of 559 IDAHO TITLE 67 STATE GOVERNMENT AND STATE AFFAIRS CHAPTER 82 Minimum Standards and Requirements for Development Impact Fees Ordinances 67-8204. MINIMUM STANDARDS AND REQUIREMENTS FOR DEVELOPMENT IMPACT FEES ORDINANCES. Governmental entities which comply with the requirements of this chapter may impose by ordinance development impact fees as a condition of development approval on all developments. 1) A development impact fee shall not exceed a proportionate share of the cost of system improvements determined in accordance with section 67-8207, Idaho Code. Development impact fees shall be based on actual system improvement costs or reasonable estimates of such costs. 2) A development impact fee shall be calculated on the basis of levels of service for public facilities adopted in the development impact fee ordinance of the governmental entity that are applicable to existing development as well as new growth and development. The construction, improvement, expansion or enlargement of new or existing public facilities for which a development impact fee is imposed must be attributable to the capacity demands generated by the new development. 3) A development impact fee ordinance shall specify the point in the development process at which the development impact fee shall be collected. The development impact fee maybe collected no earlier than the commencement of construction of the development, or the issuance of a building permit or a manufactured home installation permit, or as may be agreed by the developer and the governmental entity. 4) A development impact fee ordinance shall be adopted in accordance with the procedural requirements of section 67-8206, Idaho Code. 5) A development impact fee ordinance shall include a process whereby the governmental agency shall allow the developer, upon request by the developer, to provide a written individual assessment of the proportionate share of development impact fees under the guidelines established by this chapter which shall be set forth in the ordinance. The individual assessment process shall permit consideration of studies, data, and any other relevant information submitted by the developer to adjust the amount of the fee. The decision by the governmental agency on an application for an individual assessment shall include an explanation of the calculation of the impact fee, including an explanation of BBC RESEARCH Se CONSULTING APPENDIX A, PAGE 1 Meridian City Council Meeting Agenda January 2, 2018 – Page 466 of 559 factors considered under section 67-8207, Idaho Code, and shall specify the system improvement(s) for which the impact fee is intended to be used. 6) A development impact fee ordinance shall provide a process whereby a developer shall receive, upon request, a written certification of the development impact fee schedule or individual assessment for a particular project, which shall establish the development impact fee so long as there is no material change to the particular project as identified in the individual assessment application, or the impact fee schedule. The certification shall include an explanation of the calculation of the impact fee including an explanation of factors considered under section 67-8207, Idaho Code. The certification shall also specify the system improvement(s) for which the impact fee is intended to be used. 7) A development impact fee ordinance shall include a provision for credits in accordance with the requirements of section 67-8209, Idaho Code. 8) A development impact fee ordinance shall include a provision prohibiting the expenditure of development impact fees except in accordance with the requirements of section 67-8210, Idaho Code. 9) A development impact fee ordinance may provide for the imposition of a development impact fee for system improvement costs incurred subsequent to adoption of the ordinance to the extent that new growth and development will be served by the system improvements. 10) A development impact fee ordinance may exempt all or part of a particular development project from development impact fees provided that such project is determined to create affordable housing, provided that the public policy which supports the exemption is contained in the governmental entity's comprehensive plan and provided that the exempt development's proportionate share of system improvements is funded through a revenue source other than development impact fees. 11) A development impact fee ordinance shall provide that development impact fees shall only be spent for the category of system improvements for which the fees were collected and either within or for the benefit of the service area in which the project is located. 12) A development impact fee ordinance shall provide for a refund of development impact fees in accordance with the requirements of section 67-8211, Idaho Code. 13) A development impact fee ordinance shall establish for a procedure for timely processing of applications for determination by the governmental entity regarding development impact fees applicable to a project, individual assessment of development impact fees, credits or reimbursements to be allowed or paid under section 67-8209, Idaho Code, and extraordinary impact. 14) A development impact fee ordinance shall specify when an application for an individual assessment of development impact fees shall be permitted to be made by a BBC RESEARCH Se CONSULTING APPENDIX A, PAGE 2 Meridian City Council Meeting Agenda January 2, 2018 – Page 467 of 559 developer or fee payer. An application for an individual assessment of development impact fees shall be permitted sufficiently in advance of the time that the developer or fee payer may seek a building permit or related permits so that the issuance of a building permit or related permits will not be delayed. 15) A development impact fee ordinance shall provide for appeals regarding development impact fees in accordance with the requirements of section 67-8212, Idaho Code. 16) A development impact fee ordinance must provide a detailed description of the methodology by which costs per service unit are determined. The development impact fee per service unit may not exceed the amount determined by dividing the costs of the capital improvements described in section 67-8208(1)(f), Idaho Code, by the total number of projected service units described in section 67-8208(1)(g), Idaho Code. If the number of new service units projected over a reasonable period of time is less than the total number of new service units shown by the approved land use assumptions at full development of the service area, the maximum impact fee per service unit shall be calculated by dividing the costs of the part of the capital improvements necessitated by and attributable to the projected new service units described in section 67-8208(1)(g), Idaho Code, by the total projected new service units described in that section. 17) A development impact fee ordinance shall include a schedule of development impact fees for various land uses per unit of development. The ordinance shall provide that a developer shall have the right to elect to pay a project's proportionate share of system improvement costs by payment of development impact fees according to the fee schedule as full and complete payment of the development project's proportionate share of system improvement costs, except as provided in section 67-8214(3), Idaho Code. 18) After payment of the development impact fees or execution of an agreement for payment of development impact fees, additional development impact fees or increases in fees may not be assessed unless the number of service units increases or the scope or schedule of the development changes. In the event of an increase in the number of service units or schedule of the development changes, the additional development impact fees to be imposed are limited to the amount attributable to the additional service units or change in scope of the development. 19) No system for the calculation of development impact fees shall be adopted which subjects any development to double payment of impact fees. ZO) A development impact fee ordinance shall exempt from development impact fees the following activities: a) Rebuilding the same amount of floor space of a structure which was destroyed by fire or other catastrophe, providing the structure is rebuilt and ready for occupancy within two (2) years of its destruction; BBC RESEARCH Se CONSULTING APPENDIX A, PAGE 3 Meridian City Council Meeting Agenda January 2, 2018 – Page 468 of 559 b) Remodeling or repairing a structure which does not increase the number of service units; c) Replacing a residential unit, including a manufactured home, with another residential unit on the same lot, provided that the number of service units does not increase; d) Placing a temporary construction trailer or office on a lot; e) Constructing an addition on a residential structure which does not increase the number of service units; and f) Adding uses that are typically accessory to residential uses, such as tennis courts or clubhouse, unless it can be clearly demonstrated that the use creates a significant impact on the capacity of system improvements. 21) A development impact fee will be assessed for installation of a modular building, manufactured home or recreational vehicle unless the fee payer can demonstrate by documentation such as utility bills and tax records, either: a) That a modular building, manufactured home or recreational vehicle was legally in place on the lot or space prior to the effective date of the development impact fee ordinance; or b) That a development impact fee has been paid previously for the installation of a modular building, manufactured home or recreational vehicle on that same lot or space. 22) A development impact fee ordinance shall include a process for dealing with a project which has extraordinary impacts. 23) A development impact fee ordinance shall provide for the calculation of a development impact fee in accordance with generally accepted accounting principles. A development impact fee shall not be deemed invalid because payment of the fee may result in an incidental benefit to owners or developers within the service area other than the person paying the fee. 24) A development impact fee ordinance shall include a description of acceptable levels of service for system improvements. 25) Any provision of a development impact fee ordinance that is inconsistent with the requirements of this chapter shall be null and void and that provision shall have no legal effect. A partial invalidity of a development impact fee ordinance shall not affect the validity of the remaining portions of the ordinance that are consistent with the requirements of this chapter. BBC RESEARCH Se CONSULTING APPENDIX A, PAGE 4 Meridian City Council Meeting Agenda January 2, 2018 – Page 469 of 559 Appendix B. Meridian Impact Fee Ordinance Meridian City Council Meeting Agenda January 2, 2018 – Page 470 of 559 City of Meridian Impact Fee Ordinance Attached is the Impact Fee Ordinance Revision. The ordinance in its entirety can be found at the following link: htt~//www.sterlingcodifiers.com/codebook/index.php?book id=306&chapter id=6495 BBC RESEARCH Sc CONSULTING APPENDIX B, PAGE 1 Meridian City Council Meeting Agenda January 2, 2018 – Page 471 of 559 CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO, AMENDING TITLE 10, CHAPTER 7, SECTION 12, MERIDIAN CITY CODE, KNOWN AS THE MERIDIAN IMPACT FEE ORDINANCE FEE SCHEDULE; TO PROVIDE FOR AN AMENDMENT TO THE POLICE, FIRE, AND PARKS AND RECREATION IMPACT FEE SCHEDULES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to the authority granted in Section 67-8201, et seq., Idaho Code, the City of Meridian ("the City") may impose Impact Fees to fund expenditures by the City Police Department, the City Fire Department and the City Parks and Recreation Department on Capital Improvements needed to serve new growth and development; and WHEREAS, the City retained BBC Research and Consulting ("Consultant") to analyze and assess new growth and development projections for the period 2013 to 2023 in order to determine the demand for police, fire, and parks and recreation Capital hmprovements to accommodate new growth and development in the City and the City's area of city impact; and WHEREAS, the City of Meridian Impact Fee Study and Capital Improvements Plan, prepared by BBC Research and Consulting, dated November 20, 2013 (the "Impact Fee Study"), sets forth a reasonable methodology and analysis for determining and quantifying the impacts of various types of new residential and nonresidential Development on the City's police, fire, and parks and recreation Public Facilities; quantifies the reasonable impact of new growth and development on the System Improvements addressed therein; determines the costs necessary to meet demands created by new growth and development; and determines Impact Fees as set forth in this Chapter that are at a level no greater than necessary to defray the cost of planned Capital Improvements to increase the service capacity of the City's existing police, fire, and parks and recreation Public Facilities. The City hereby establishes as the City standards the assumptions and Level of Service standards referenced in the Impact Fee Study as part of the City's current plans for future expansions to the police, fire, and parks and recreation Public Facilities. WHEREAS, based on reasonable methodologies and analyses for determining the impacts of new growth and development on the City's police, fire, and parks and recreation Public Facilities, the Impact Fee Study quantifies the impacts of new growth and development on Public Facilities, and establishes Impact Fees on new growth and development no greater than necessary to defray the cost of Capital Improvements that will increase the service capacity of Public Facilities to serve new growth and development. WHEREAS, in preparing the Impact Fee Study, Consultant reviewed and has relied upon the City's ten (10) year Capital Improvements Plans adopted by the City, and has reviewed and analyzed what elements of new growth and development are or would generate demand for additional police, fire. and parks and recreation Capital Improvements addressed therein; and IMPACT FEE ORDINANCE AMENDMENT Page I of 5 Meridian City Council Meeting Agenda January 2, 2018 – Page 472 of 559 WHEREAS, all of Capital Improvements planned for and included in the Impact Fee Study, which are to be funded by police, fire, and parks and recreation Impact Fees are directly related to services that the City is authorized to provide, and are services required by the general policies of the City pursuant to resolution, code or ordinance; and WHEREAS, an equitable program for planning and financing Capital Improvements to increase the service capacity of Public Facilities needed to serve new growth and development is necessary in order to promote and accommodate orderly growth and development and to protect the public health, safety and general welfare of the citizens of the City and City's area of City impact. Such protection requires that the City's police, fire, and parks and recreation Public Facilities be expanded to accommodate new growth and development within the City, and the City's area of city impact. WHEREAS, the "maximum allowable fee" is also referred to as the "full cost recovery fee" under the methodology set forth in the Impact Fee Study. If the adopted fee is less than the maximum allowable fee, the impact fee eligible portions of adopted Capital Improvement Plan will not be fully funded unless general fund revenue or other income sources are used to fund the difference between the maximum allowable fee and the adopted fee; and WHEREAS, the Development Impact Fee Advisory Committee met on November 20, 2013 and passed a motion to approve the Impact Fee Study and Capital Improvements Plans and recommend that the City Council hold the required public hearing on the Capital Improvements Plans and the updated Impact Fees and WHEREAS, after due and timely notice, the City Council held a public hearing to discuss. review and hear public comments on the proposed Capital Improvements Plans and the revised Impact Fee as recommended by the Development Impact Fee Committee; and WHEREAS, based upon the Impact Fee Study, the testimony at a public hearing and a review of all of the facts and circumstances, in the reasonable judgment of the City Council, the police, fire, and parks and recreation Impact Fees hereby established are at levels no greater than necessary to defray the cost of Capital Improvements directly related to the categories of residential and nonresidential land Development listed herein; and WHEREAS, in adopting the police, tire, and parks and recreation Capital Improvements Impact Fees, the City Council intends and has determined that such Impact Fees are designed to and do address Capital Improvements needs that are brought about by new growth and development, which needs are separate and distinct from the impacts and needs addressed by other requirements of the City's codes and ordinances, and in no circumstance do the Impact Fees set forth herein address the same subjects as other requirements of the City's codes and ordinances for site specific dedications or improvements; and WHEREAS, the police, fire. and parks and recreation Impact Fees, as revised, to be imposed on new growth and development will be and are hereby legislatively adopted. will be generally applicable to a broad class of property and are intended to defray the projected impacts on such Capital Improvements caused by new growth and development as required by law; and IMPACT FEE ORDINANCE AMENDMENT Page 2 of 5 Meridian City Council Meeting Agenda January 2, 2018 – Page 473 of 559 WHEREAS, the Impact Fees adopted hereby shall be collected and accounted for in accordance with Section 67-8201, et seq., Idaho Code; and WHEREAS, the Impact Fees adopted by this Ordinance are fair and rational, charge new growth and development according to new growth and development's impact on the City's police, fire, and parks and recreation Public Facilities and benefit those who pay Impact Fees in a tangible way. BE IT ORDAINED, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: Section 1. The foregoing recitals are hereby affirmed and incorporated herein by this reference as findings of the City Council and that Title 10, Chapter 7, Section 12 of the Meridian City Code is repealed and replaced as follows: 10-7-12: ADDITIONAL PROVISIONS: A. As used in this chapter, masculine, feminine or neuter gender and the singular or plural number shall each be deemed to include the others wherever and whenever the context so dictates; the word shall, will or must is always mandatory; the word may is permissive; and the word should indicates that which is recommended, but not required. B. Nothing in this chapter shall limit or modify the rights of any person to complete any development for which a lawful building permit was issued prior to the effective date hereof. C. Nothing in this chapter shall prevent the city from requiring a developer to construct reasonable project improvements in conjunction with a project. D. Nothing in this chapter shall limit the ability of the city to enter into intergovernmental agreements as provided in section 67-8204A, Idaho Code. E. 1. The impact fees described in this chapter, and the administrative procedures of this chapter shall be reviewed at least once every five (5) years to ensure that: a) the demand and cost assumptions and other assumptions underlying such impact fees are still valid; b) the resulting impact fees do not exceed the actual costs of providing police, fire. and/or parks and recreation system improvements required to serve new growth and development; c) the monies collected in any impact fee fund have been and are expected to be spent for system improvements of the type for which such impact fees were paid; and d) such system improvements will benefit those developments for which the impact fees were paid. 2. Except for such impact fee as may be calculated, paid and accepted pursuant to an independent impact fee calculation study, the amount of each impact fee shall be as follows effective the day of , 2014: IMPACT FEE ORDINANCE AMENDMENT Page 3 of 5 Meridian City Council Meeting Agenda January 2, 2018 – Page 474 of 559 Police impact fee schedule: Residential per dwelling unit Nonresidential per square foot Fire impact fee schedule: Residential per dwelling unit Nonresidential per square foot Parks impact fee schedule: Residential per dwelling unit Nonresidential n/a Total fees: Residential per dwelling unit Nonresidential per square foot F. Violation of this chapter shall be subject to those remedies provided in this code. Knowingly furnishing false information to any official of the city charged with the administration of this chapter on any matter relating to the administration of this chapter including, without limitation, the furnishing of false information regarding the expected size or use of a proposed development, shall be a violation of this chapter. G. The captions used in this chapter are for convenience only and shall not affect the interpretation of any portion of the text of this chapter. H. If any paragraph, section, subsection, sentence, clause or phrase of this chapter is, for any reason, held to be invalid, inconsistent with the provisions of the Idaho impact fee act, section 67-8201 et seq., Idaho Code, unconstitutional and/or unenforceable, such provisions IMPACT FEE ORDINANCE AMENDMENT Page 4 of 5 Meridian City Council Meeting Agenda January 2, 2018 – Page 475 of 559 shall be deemed to be separate, distinct and independent and the remaining provisions of this chapter shall continue in full force and effect. I. This chapter shall be in full force and effect not less than thirty (30) days subsequent to this chapter's passage, approval, and publication, according to law, whereupon this chapter, existing on the date hereof, and all ordinances or parts of ordinances, codes or parts of codes, in conflict with the provisions of this chapter shall be repealed. Section 2: That all other provisions of Title 10, Chapter 7 remain unchanged. Section 3: This Fee Schedule shall be in effect on the day of , 2014, which shall be no sooner than thirty (30) days after adoption and publication of this Ordinance. 2013. 2013. PASSED by the City Council of the City of Meridian, Idaho, this day of December, APPROVED by the Mayor of the City of Meridian. Idaho, this day of December, APPROVED: Tammy de Weerd, Mayor ATTEST: Jaycee Holman, City Clerk IMPACT FEE ORDINANCE AMENDMENT Page 5 of 5 Meridian City Council Meeting Agenda January 2, 2018 – Page 476 of 559 Appendix C. Impact Fee Ordinance Checklist Meridian City Council Meeting Agenda January 2, 2018 – Page 477 of 559 Idaho Impact Fee Act CIP Requirements See, Section 67-8208, Idaho Code Re uirement Re ort Section a) A general description of all existing public facilities Exhibits 4, 6, and 8 (existing facilities) and their existing deficiencies within the service area or areas of the governmental entity Also see Appendix D. and a reasonable estimate of all costs and a plan to develop the funding resources related to curing the existing deficiencies o including, but not limited to, the upgrading, updating, improving, expanding or re lacin of such facilities to meet existin needs and usa e; b) A commitment by the governmental entity to use other available sources of revenue to See "Other Funding Sources" cw-e existing system deficiencies where practical;page 29. c) An analysis of the total capacity, the level of current usage, and commitments fo-- usage of Requirement addressed in fee ordinance. capacity of existing capital improvements, which shall be prepared by a qualified professional planner or by a qualified engineer licensed to perform engineering sewices in See fund balance discussion on this state;page 11. d) A description of the land use assumptions by the government entity;See land use discussion on page 6 and 7. e)Current Asset tables and A definitive table establishing the specific level or quantity of use, consumption,supporting text: Exhibits 4, 6, and 8. generation or discharge of a sewice unit For each category of system improvements and an equivalency or conversion table establishing the ratio of a service unit to Also noted in Appendix D. various types of land uses, including residential, commercial, agricultural and industrial;See p. 5, Other fee calculation considerations. Meridian City Council Meeting Agenda January 2, 2018 – Page 478 of 559 Re uirement Re ort Section f) A description of all system improvements and their costs necessitated by and attributable Exhibits 5, 7, and 9 regarding Capital Improvements to new development in the service area based on the approved land use assumptions, to Plans. provide a level of service not to exceed the level of service adopted in the development impact Fee ordinance; g) The total number of service units necessitated by and attributable to new development See Exhibits 1 and 2. within the service area based on the approved land use assumptions and calculated in accordance with generally accepted engineering or planning criteria; h) The projected demand for system improvements required by new service units projected See CIPs 2013-2023, Exhibits 5, 7, and 9. over a reasonable period of time not to exceed twenty (ZO) years; i) Identification of all sow-ces and levels of funding available to the governmental entity for See "Other Fw~ding Sources" page 29. the financing of the system improvements; j) If the proposed system improvements include the improvement of public Facilities under Meridian currently does not collect fees for the jurisdiction of the state of Idaho or another governmental entity, then an agreement development activity beyond its city limits. This updated between governmental entities shall specify the reasonable share of funding by each unit,study does not propose fee collection beyond city limits. provided the governmental entity authorized to impose development impact Fees shall not f the city desires, it could obtain an IGA with Ada assume more than its reasonable share of funding joint improvements, nor shall the County to collect impact fees in the cow~ty (i.e., area of agreement permit expenditure of development impact fees by a govermnental entity which impact). is not authorized to impose development impact fees unless such expenditure is pursuant to a developer agreement under Section 67-8214, Idaho Code; and k] A schedule setting forth estirnated dates for commencing and completing construction of See CIPs 2013-2023, Exhibits 5, 7, and 9. all improvements identified in the capital improvements plan. Meridian City Council Meeting Agenda January 2, 2018 – Page 479 of 559 Appendix D. Current Service Standard Approach Meridian City Council Meeting Agenda January 2, 2018 – Page 480 of 559 The Current Service Standard approach was used to calculate the City's current investment in capital infrastructure. This approach is only shown for comparison purposes and serves as a double check against the CIP approach in the main report. If the current investment in improvements were considerably lower than the calculated fees in the body of the main report, then the City would need to reassess the Capital Improvement Plans. If this were the case, it is likely projects were attributed to growth at an inaccurately high percentage, or, alternatively, some of the growth projects have elements of repair, replacement or upgrade that have not been identified. On the other hand, if the current investment in improvements were considerably higher than the fees calculated under the CIP approach, the City would also need to reassess the Capital Improvement Plans. In this case, it is likely the City would need more future improvements to maintain current levels of service, or the City did not allocate enough of the capital improvements to growth. The Current Service Standard methodology utilizes the current distribution of residential and nonresidential square footage in the City as a basis for allocating improvement costs. This conservative allocation is based upon the theory that current investment reflects the current level of service provided by the City, and this current level of service should be maintained in future growth. In order to evaluate the City's current capital improvements, BBC met with City staff to review the replacement costs and equity percentages (portion owned) of current capital improvements If the equity percentage for any project is less than 100 percent, this indicates that the project is debt financed and the loan has not yet been retired. For the portion of current improvements that is not yet owned in its entirety, taxes are used to pay the debt service payments. This prevents "double dipping" so that growth would not pay twice for improvements with taxes and impact fees. The types of costs eligible for inclusion in this calculation include any land purchases, construction of new facilities and expansion of existing facilities to serve growth at existing service levels. The cost of the fee study is also eligible for inclusion into the calculation for all fee categories. All current capital improvement figures include 33 percent of the fee study cost since the total cost is shared between three impact fee categories (police, fire, and parks and recreation). Unspent impact fee funds are also considered a city asset and are included in the calculation. BBC RESEARCH St CONSULTING APPENDIX D, PAGE 1 Meridian City Council Meeting Agenda January 2, 2018 – Page 481 of 559 Figure 1 below presents the total replacement value of current police assets. The "Amount to Include in Fees" is derived from multiplying the "Replacement Value" times the "Equity Percentage" percentage. Figure 1. Current Police Assets, 2013 Police Station (1401 E. Watertower)4,000,000 100 ~4,000,000 Command Vehicle 30,000 100 30,000 Police Communications Equipment (198 Radios)990,000 100 990,000 K-9 Training Facility 400,000 100 400,000 K-9 Training Facility Land (2.5 Acres)275,000 100 275,000 Crime Scene/ Evidence Van 40,000 100 40,000 Tota I S, 735,000 5,735,000 Fee Related Research Impact Fee Study 57,38 100 %57,33 Impact Fee Fund Balance FY 2013 Beginning Fund Balance 639,687 100 ~639,687 6,382,021 6,382,021 Source: City of Meridian and BBC Research Sc Consulting. Figure 1 lists approximately $6.4 million in replacement costs for the City's police improvements with a useful life of 10 years or more. Under the Current Service Standard approach (not allowed as the fee calculation methodology in Idaho), this would all be impact fee eligible. BBC RESEARCH St CONSULTING APPENDIX D, PAGE 2 Meridian City Council Meeting Agenda January 2, 2018 – Page 482 of 559 Figure 2 presents the current capital improvements identified by City staff for the fire department. Figure 2. Current Fire Assets, 2013 Facilities Fire Station # 1 (540 E. Franklin Rd)1,900,000 100 %1,900,000 Fire Station # 3 (3545 N. Locust Grove)1,600,000 100 1,600,000 Fire Station # 2 (2401 N. Ten Mile Rd)1,600,000 100 1,600,000 Fire Station # 4 (2515 S. Eagle Rd)1,600,000 100 1,600,000 Fire Station # 5 (N. Linder Rd)1,600,000 100 1,600,000 Training Tower @ Station #1 1,449,725 100 1,449,725 Fire Safety Center (1901 Leighfield Dr)167,000 100 167,000 Vehicles 1982 Pierce Engine (311)520,000 100 %520,000 1993 Pierce Engine (304)520,000 100 520,000 2000 Pierce Engine (302)520,000 100 520,000 2002 Pierce Engine (301)520,000 100 520,000 2004 Pierce Engine (303)520,000 100 520,000 2006 Pierce Engine (304)520,000 100 520,000 2008 Pierce Engine (305)520,000 100 520,000 2008 Pierce LADDER (T-31)1,000,000 100 1,000,000 20001nternational Water Tender (320)240,000 100 240,000 1996 Dodge Squad Vehicle (351)85,000 100 85,000 2009 FORD F550 Brushpumper 85,000 100 85,000 1980 GMC Squad Vehicle (341)85,000 100 85,000 Command Trailer 60,000 100 60,000 Equipment Opticom Traffic Signal Controls 200,000 100 %200,000 17 Vehicle Radios 68,289 100 68,289 5 Base Station Radios 26,500 100 26,500 Tota I 15,406,s14 15,406,s 14 Fee Related Research Impact Fee Study 7,333 100 %7,333 Impact Fee Fund Balance FY 2013 Beginning Fund Balance 861,861 100 %861,861 Grand Total 16,275,709 16,275,709 Note: (1) Equity percentage reflects debt service payments through August 2006. If the equity percentage is 100 percent, the City owns the capital improvement outright. Source: City of Meridian and BBC Research ix Consulting. The City has approximately $16.3 million invested in fire improvement. Under the Current Service Standard approach, nearly all of the current investment would be impact fee eligible. BBC calculated the level of service for the fire department as a ratio between the amount of fire station square footage and the size of developed area within the city. This calculation, see figure 3, indicated that only 1.8 stations would be necessary to maintain the current service level. However, because fire stations are necessary to protect public safety, BBC rounded to the nearest whole fire station indicating that 2 stations would be necessary to maintain the level of BBC RESEARCH St CONSULTING APPENDIX D, PAGE 3 Meridian City Council Meeting Agenda January 2, 2018 – Page 483 of 559 service. However, the CIP listed 4 stations, meaning by these calculations, 2 stations were not eligible for inclusion in the impact fees. Through discussions with the Fire Department and the Finance Department, BBC decided that it is more realistic that the City will actually need 3 new stations because fire service levels are dependent on station location and response times in addition to the number of stations. Therefore only one of the four stations was removed from the final fee calculation. See Figure 5 for calculation. Figure 3. Fire Department Level of Service Calculation Station Square Built Square Footage Built Square Foot Per Footage in Meridian Station Square Foot 2014 38,839 66,491,448 1,712 2023 69,047 85,574,343 1,239 Required to Maintain Increase in Constant Level:49,985 Service 19,363 Sq. Ft. or 2.2 Stations (~) Note: (1) Based on an average station square footage of 8,631 Source: City of Meridian and BBC Research and Consulting BBC RESEARCH St CONSULTING APPENDIX D, PAGE 4 Meridian City Council Meeting Agenda January 2, 2018 – Page 484 of 559 Figure 4 shows the City's current parks and recreation assets. Figure 4. Current Parks and Recreation Assets, 2013 Paths & Trails Five Mile Creek Path (2.12 Acres)233,200 100 %233,200 Kiwanis Park to Eagle Road (2 Acres)220,000 100 220,000 Blackstone Pathway (1.50 Acres)165,000 100 165,000 Sutherland Farm Pathway (1.1 Acres)121,000 100 121,000 Fothergill Pathway (1.0 Acre)110,000 100 110,000 Locust Grove Pathway (1.0 Acre)110,000 100 110,000 Bear Creek Pathway (.25 Acres)27,500 100 27,500 Neighborhood & Mini-Parks Gordon Harris/Kiwanis Park (11.1 Acres)1,964,700 100 %1,964,700 Renaissance Park (6.5 Acres)1,150,500 100 1,150,500 Season's Park (7.1 Acres)1,256,700 100 1,256,700 Chateau Park (6.7 Acres)1,185,900 100 1,185,900 8th Street Park (2.8 Acres)495,600 100 495,600 Champion Park (6.0 Acres)1,062,000 100 1,062,000 Centennial Park (0.4 Acres)7,080 100 7,080 Generations Plaza (0.24 Acres)42,480 100 42,480 Heritage MS Ball Fields (4 Acres)708,000 0 0 Bark Park (.8 Acres)141,600 100 141,600 Fire Station #4 Park (0.6)106,200 100 106,200 City Hall Plaza (0.9)159,300 100 159,300 Cox Monument (0.1 Acres)17,700 100 17,700 William Watson (7 acres Land only)t 245,000 100 245,000 Community Parks Heroes Park (30.1 Acres)5,327,700 100 %5,327,700 Tully Park (18.5 Acres)3,274,500 100 3,274,500 Bear Creek Park (18.8 Acres)3,327,600 100 3,327,600 Storey Park (19.0 Acres)2,653,000 100 2,653,000 Borup Park (47 acres Land Only)t 8,319,000 100 8,319,000 Urban Parks Meridian Settler's Park Developed (56 Acres)9,912,000 100 %9,912,000 Kleiner Park (60 Acres)10,620,000 100 10,620,000 Meridian Community Center 64,350 100 64,350 Total 53,027,610 52,319,610 Fee Related Research Impact Fee Study 7,333 100 %7,333 Impact Fee Fund Balance FY 2013 Beginning Fund Balance 3,378,970 100 %3,378,970 Grand Total 56,413,913 55,705,913 Note: f acres not included In the level of service calculation because i[ is not developed and in use. 177,000/acre in land and development costs. Source: City of Meridian and BBC Research Sc Consulting. BBC RESEARCH St CONSULTING APPENDIX D, PAGE S Meridian City Council Meeting Agenda January 2, 2018 – Page 485 of 559 The City's replacement cost for the current parks and recreation improvements totals approximately $56 million. Under the Current Service Standard approach, nearly the entire current amount of investment would be impact fee eligible. The cost per acre ($177,000) reflects an estimated average dollar amount. Therefore, because this cost is an average, it considers land priced higher than $177,000 per acre due to prime geographic locations as well as land that costs considerably less due to geographic hindrances and less desirable locations. This value includes $142,000 per acre for development costs and 35,000 per acre for land. It was calculated by taking the weighted average costs of four, existing or planned parks. It includes sample parks from community, and neighborhood park categories. See Figure 5 for calculation. Figure 5. Park Valuation Calculation Settler's 56.1 8,719,223 1,146,069 9,865,292 Gordon Harris 11.1 1,054,221 550,308 1,604,529 source:Renaissance Park 6.5 495,482 913,942 1,409,424 City of Meridian BBC Research &Borup (Planned) 30.0 4,470,000 N/A Consulting Total 103.8 14,738,926 2,610,319 12,879,245 Average Per Acre Cost (Weighted)142,022 35,380 177,402 The level of service for parks was calculated by estimating how many acres of parks would be necessary to maintain the current ratio of 3.04 acres per 1,000 population (246 acres for 81,000 people). In order to maintain this level of service, 315 acres would be necessary or 70 additional acres. However the CIP lists an additional 160 acres of developed parkland. Therefore, This is an increase in the service level by 90 acres, valued at $16,000,000 (90 X $177,000). Figure 6. Parks and Recreation level of Service Year Acres Population (1,000)Acres per PopulationCalculation2014246813.04 2023 406 104 3.91 cres equire o source:Maintain Constant City of Meridian BBC Research ~LOS:315 Increased LOS:90 acres Consulting Figure 7 displays the Ciry's current distribution of square footage between residential and nonresidential land uses, based on the demographic figures in the main report. The distribution is used to appropriately allocate improvement costs (and thereafter impact fees) to the various land uses. BBC RESEARCH St CONSULTING APPENDIX D, PAGE 6 Meridian City Council Meeting Agenda January 2, 2018 – Page 486 of 559 Figure 7. Distribution of Land Uses, 2013 Note:Residential 56 525 614 85 1) May not total due to rounding.Single Family 53,150,096 80 source:Multifamily 3,375,518 5 Nonresidential 9 965 834 15CityofMeridian, Colliers Mternotionol Boise and Sun Nampn ,Year-End Real Estate Moricet Review, 2072 and BBC Research St Consulting.TOtaI il) 66,491,448 100 % Currently, 85 percent of total square footage in Meridian is comprised of residential development and the balance (15 percent) is nonresidential development. Impact fee calculation. Figures 8 through 10 present the impact fee calculation based on the improvement costs in Figures 1, 2, and 4. Fees are calculated by dividing the appropriate portion of service costs by total residential units and nonresidential square feet. Again, since Idaho law mandates the use of the Capital Improvement Plan approach, fees calculated under the Current Service Standard approach serve only as a conservative double-check to validate the fee levels calculated under the CIP approach. Figure 8. Calculation of Police Impact Fees Note: 1) See Figure 3. Current Police Assets. 2) See Figure 9. Distribution of Land Uses, 2013. Source: City of Meridian and Impact Fee Study Team. Current Value for Police Infrastructure (''~ Current Land Use Percentage 12i Residential Nonresidential Costs by Land Use Category Residential Nonresidential Current Land Use Residential (in dwelling units) Nonresidential (in square feet) Impact Fees by Land Use (rounded) Residential (per dwelling unit) Nonresidential (per square foot) 6,382,021 85 15 5,424,718 957,303 27,144 9,965,834 Under the Current Service Standard approach, the City has a current investment in police improvements of $200 per residential unit and $0.10 per nonresidential square foot. BBC RESEARCH St CONSULTING APPENDIX D, PAGE 7 Meridian City Council Meeting Agenda January 2, 2018 – Page 487 of 559 Figure 9 below calculates the current investment in fire improvements under the Current Service Standard approach. Figure 9. Calculation of Fire Impact Fees Note: 1) See Figure 4. Current Fire Assets. 2) See Figure 9. Distribution of Land Uses,2013. Source: City of Meridian and Impact Fee Study Team Current Value for Fire Infrastructure Ill 16,275,709 Current Land Use PercentagelZl Residential 85 Nonresidential 15 Costs by Land Use Category Residential 13,834,352 Nonresidential 2,441,356 Current Land Use Residential (in dwelling units)27,144 Nonresidential (in square feet)9,965,834 Impact Fees by Land Use Residential (per dwelling unit)510 Nonresidential (per square foot)0.24 As of 2013, the City has $510 per residential unit and $0.24 per nonresidential square foot invested in fire improvements. Figure 10 below displays the current parks and recreation investment per residential unit. Parks and recreation investment is only allocated to residential development since households are the primary consumers of park services. Figure 10. Calculation of Parks and Recreation Impact Fees Note: 1) See Figure 6. Current Parks and Recreation Assets. Source: City of Meridian and BBC Research ~ Consulting Current Value for Parks & Recreation Ili 55,705,913 Current Land Use Percentage Residential 100% Nonresidential Oho Allocated Value by Land Use Category Residential 55,705,913 Nonresidential 0 Current Land Use Residential (total dwelling units)27,144 Nonresidential (in square feet)N/A Impact Fee by Land Use (rounded) Residential {per dwelling unit)2,052 Nonresidential (per square foot)N/A The City's current investment in parks and recreation improvement is $2,052 per residential unit. BBC RESEARCH St CONSULTING APPENDIX D, PAGE 8 Meridian City Council Meeting Agenda January 2, 2018 – Page 488 of 559 Appendix E. Detailed Demographic Analysis Meridian City Council Meeting Agenda January 2, 2018 – Page 489 of 559 The Idaho Development Impact Fee Act defines "Land Use Assumptions" as a description of the service area and projections of land uses, densities, intensities, and population in the service area over at least a 20-year period. The 2013 and 2023 current and forecasted residential land uses for the City of Meridian are based on COMPASS' demographic area as calculated in the COMPASS document; Communities (n Motion 2040 Vision Forecasts by Demographic Areas, updated in October 2012. The basis for the City's nonresidential square footage was Colliers' International Boise and Nampa, Year-End Rea(Estate Market Review, 2012. This report is located in Appendix G. This appendix details the calculations and assumptions used to arrive at current and future residential units and current and future nonresidential square footage. This appendix should be read in conjunction with the main report text, which summarizes the study team's approach to the demographic data analysis. Residential Data COMPASS produces two types of demographic estimates/forecasts: Trend Forecasts and the Community Choices Forecast. COMPASS explains that "the goal of [the Trend] forecast was to allocate future growth based on prevailing residential patterns and densities...Since Trend is based on current development (everything built to date) and on-going development (approved and preliminary development proposals), Trend will be adjusted each year to reflect changing pattern." ~ The second forecast, the Community Choices Forecast, "does not reflect the way the region has been growing, instead it incorporates a vision for how we would like to grow."' In other words, this forecast allows for changes in the Trend forecast reflecting the way in which the community desires to grow. This forecast takes into account denser growth within existing areas of impact, higher density development around transit corridors, and open space between communities. The study team has chosen to use the Community Choices Forecast data because we believe it provides a more accurate vision of the future and it has been adopted by COMPASS as the preferred growth forecast used in the regional long-range transportation plan. The COMPASS document is entitled Communities in Motion 2040 Vision Forecasts by Demographic Areas, last updated in October 2012. t Community Planning Association of Southwest Idaho (COMPASS), Frequently Asked Questions about COMPASS Forecasts. 2 Ibid. BBC RESEARCH St CONSULTING APPENDIX E, PAGE 1 Meridian City Council Meeting Agenda January 2, 2018 – Page 490 of 559 The document cited on the previous page provides detailed data on population, households and jobs by three Meridian-specific sub areas (North Meridian, Central Meridian and South Meridian). Current and future households. As stated in the main report text, to estimate the current and future number of households in the City, the study team used household estimates from the aforementioned COMPASS document. Based on previous input from the Impact Fee Advisory Committee, the study team has chosen to use COMPASS' data (demographic area) as a reasonable proxy for the area of impact. The maps on the following pages portray the current City limits and COMPASS' demographic areas. BBC RESEARCH St CONSULTING APPENDIX E, PAGE 2 Meridian City Council Meeting Agenda January 2, 2018 – Page 491 of 559 J Cite of ~icridian 'o..n Future Land Use Map . v.c. Legend es<sc~ -- -~ sxs Tr3nnn Sratnrt j FULr6 F2C]iri66 T.n~ M~ liilerclwbe. SNer~fn: Fr~heN WuM.ap F W WC IniCMYUn9c - -f Fryve O~erpazs EritryNa7 CO(!ld'X EN36^G lV~tn-war 1 F IDI~ IAN,.- J C Nora3.~~.......... ~~....re..nr.u... r, Fulurc Land Uscs Cit}~ idc Tcn Milc lntcrchangc Spccitic Arca F~t.~lc Rp-ACeo~i I_ ~.<pox ynsrt: 2?s4n.e Nn. Viers:-). ert.E'r~mun: cn _ar.Sry ROSba~¢!J~C-vrn M~._m V 6EM~'..a _ Y6M1 51cEi_~DCS.91y RL SOOnLY Rli.~Ux 'JCq'%~M~OE Mot NV~"Oa~`i R~.ECn:~~ Mace Emp~l~m¢:l Sin. HeJi nnwtr Rr_,. sa.+.a AWG Ux Ganmuvh lfrp+PenxtY lZNWrfttd M~eO Ux Rq~slrel N=_^'~e~-sry Resitlerrial - M.an: iiv rv~e.Rr_a>naM Rp-a ~ Eav»rr~t Muetl Use CmnYacial rrrrpr~: ~ I Mrd lKe Re~w~Crvr i Lint1Y~ C. xr u t.Fxaa use . tmxu+arge xac+ S~ePM yarn ncusne tAV Oercfy Empvyirscnt Adopted March 5. 2013 BBC RESEARCH & CONSULTING APPENDIX E, PAGE 3 Meridian City Council Meeting Agenda January 2, 2018 – Page 492 of 559 Ada (~rn~nty BBC RESEARCH & CONSULTING APPENDIX E, PAGE 4 Meridian City Council Meeting Agenda January 2, 2018 – Page 493 of 559 The data below reflect the COMPASS-defined demographic areas in the report Communities in Motion 2040 Vision Forecasts by Demographic Areas. These data were the basis for current and future residential estimates/forecasts. Z 1 E imat s 2 1 mmuni h i 2 2 mmunit h i 2 2 mmu ni h i Demo ra hic Area Po ulation Household lobs`Po ulation Households lobs'Po ulation Household lobs"Po ulation Households Jobs" Air art 890 35]10,080 907 358 11,537 889 363 13,181 910 371 15,359 Boise Foothills 9,362 3.331 3,465 10,024 4,035 3,496 10,416 4,258 3,530 10,787 4,410 3,575 Boise Northwest 14,259 6,198 3,487 14,661 6,366 3,767 15,010 6,590 4,079 16,499 7232 4500 Central Bench 38,374 17,017 21,120 39,692 7,150 22,592 39,147 17,336 24,250 42,061 18,718 26,442 Downrown 3,406 2,21 30,278 3,942 2,271 33,18]3,922 2,273 36,473 4,349 2,542 40,810 East End 6,785 3,196 3,215 7,075 3,233 3,315 7,009 3,287 3,428 7,147 3,347 3,577 North End 17,576 8,273 3,357 17,702 8,332 3,60 17,429 8,395 3,889 18,192 8,758 4,260 Southeast-ea rber Valle 1,662 637 489 2,491 992 522 3,417 1,390 560 3,906 1,592 610 Southeast 8nise 33.315 14,708 19,590 35037 15,008 21,181 35,200 15,367 22,980 36,817 1.6.112 253:9 1~ ~aue 40,683 1953 13993 43098 14,819 14.648 45 ]Ot 15,g6]15383 43311 7.L2n L6359 69072 elr gn394 7935 37,066 11..348 I0.41~580 J-1,SJ3 a 97T 4198 a -~1~~`~ Boise total 235,38 96,905 149,468 245.565 99.630 160.195 247,957 102,800 172,296 264,019 109,709 188,316 Ea le Total 21299 7,582 5136 23,918 8,510 6,272 27,428 9,852 7,546 30,740 11000 9,232 Garden Cit Total 1 OS 4923 7033 1 315 5036 772 11445 5242 8 1263 5793 9509 Kuna Total 17,850 5,657 2135 20311 6,419 3,282 22,397 7,515 4,595 29192 9,489 6,329 Star Total 6222 209 496 7 46 253 750 9,58 32 1036 1213 4147 411 Censer R~leridiar+409]4 14,920 16,924 4,260 1.517 19433 44.183 1459 2,007 47,937 77,953 25,439 North Mehdian 3G 319 7940 2,352 37,795 7,856 3,137 40,673 12,590 3732 44,149 13673 4,527 South Mer idian 14,957 4,915 4,097 18,888 6,148 4,727 23,845 7,892 5,419 26,514 8,786 6,353 MeridianT --~3631 Blocks Creek RU rat 15 180 3,059 5 1,007 3,058 5 1,009 3,058 5 1,011 Call foothills Rural 393 141 58 431 155 176 488 181 178 920 349 261 Northwest Rural Ada 3,978 1,299 302 5,985 2,016 400 9,438 3,252 507 10,912 3,804 651 Southeast Rural 1,190 375 131 1,242 392 161 1,311 421 195 2,29 744 239 West Foothills 177 72 47 249 99 73 367 146 702 421 167 141 Southeast Rural 946 296 252 1,035 324 254 1,101 360 256 1,166 380 258 fen Mile Creek Rural 1,410 497 1,67-0 3,563 508 807 3,533 520 870 3,572 535 837 West Faothil is 320 445 116 1,403 472 277 1466 513 456 4,563 1,598 694 Ada Rural Total 9 429 313 2 70 16,967 3,97 3 5 20 762 5398 3,523 26,90 7,582 4,092 A un T I 4 1 1 2 27 41 11 1 7 7 2 11 271 171 22 42 4 4221 1 1 2 2 2 Central Caldwell 9,934 3,670 2,384 10662 3,744 2,482 10,819 3,867 2,589 11,597 4,155 2,732 Downlo wrr Caldwell 3,800 1,366 4,126 4,752 1,433 4,401 4,586 1,460 4.711 5,121 1,670 5,173 Northeast Caldwell 16,082 5,131 2,917 19,622 6,332 4,856 25,201 8,459 7,040 28,683 9,648 9,934 South Caldwell 14,249 4,407 1,694 17,021 5,384 1,962 21,777 7,161 2.753 26,314 8,712 2,649 West Caldwell 6,417 2352 2,069 6,875 2,485 2,181 7,426 2,724 2304 7,916 2,901 2,472 Caldwell Total 50482 16 92 13 19 58,932 19 378 15 2 69 809 23,67 8 902 79 63 27086 22 910 Downtown Nam a 5,027 2,039 3,094 5,063 2,053 3731 4,865 2,063 4,449 5,7)0 2,444 5,403 East Narn a 16,077 5,415 5,687 16,493 5.554 6,676 16,481 5,758 7.409 18,878 6,623 8379 North Nam a 9,562 3,162 7,013 12,062 3,813 8584 14,854 4,808 10,858 17,843 5,826 13,095 Southeast Nam a 22,958 7,971 4,363 24,24?3,183 4.601 24,872 8,560 4,867 26.109 8,981 5,718 West Nam a 36,736 12,763 8,77 9./17 3,627 9,262 43,072 14995 9,808 44,981 15657 10535 Nam a Total 90 3 3135 28 931 97 580 33 23 32 5 1041 36 37 39 113 537 39 3 a2 63 Middleton Total 7,22 242 865 7 836 2 62 9 B 5 2967 10 9,16 3 362 148 West RUral-Green leaf Total 1,119 395 79 1,137 401 88 1,134 407 99 1,511 538 115 South RUral-Melba Total 823 270 205 8 277 243 859 288 285 1,08 365 341 Northwest Rural-NOtus Total 7 265 131 808 273 1 816 285 2W O6 355 262 Northwest RU rat-Pa rma TO[al 2,295 81 638 2,382 84 686 2,500 897 741 3,126 125 810 west RUral-Wilder Total 715 525 235 806 55 285 1910 61 3 265 86 413 gar theist Rural total G.85G 2,386 806 7280 535 833 7905 t 797 861 8,442 2_,991 907 r th~,+~es: Rural total 5.060 1.638 666 226 1,695 715 5,376 1,793 1!1 5,570 1,860 844 South aural Total 2,104 4,006 1,800 13407 4,447 1,856 15,264 5,177 1915 16,799 5,703 1,995 West Rural foal 7,386 2,579 2,636 7,854 2,732 2,687 8,442 2,990 2,746 8,881 3,144 2,823 I TOtaI 3 70 S~337 1 6 6 63 n n un T I 1 211 1 1 2 7 1 72 1 22 7 7 2 2 2 21 7 1 2 R i n IT I 7 2 211 24 24 22 2 42 74 7 24 1 74 2 2 COMPASS document: Communities in Motion 1090 Vision Forecasts by Demographic Areas . According to COMPASS' Community Choices report, the population in Meridian in 2010 was 82,250, households totaled 27,775 and there were 23,373 jobs in the demographic area. The data presented above are all 2010 numbers. Data are only provided for 5-year increments beginning in 2010. Therefore, the study team calculated the annual percent change between 2010 and 2015 to estimate residential data in 2013. The study team used the same approach to calculate data for 2023 (necessary for the Capital Improvement Plan approach).] s Annual percent change = ((In(new population)-ln(old population))/number of years. BBC RESEARCH St CONSULTING APPENDIX E, PAGE S Meridian City Council Meeting Agenda January 2, 2018 – Page 494 of 559 The final table portrays how the study team arrived at 2013 and 2023 residential data. Residential Calculation for 2013 to 2023 Population 74,529 80,806 2.7% 85,438 98,498 103,739 1.7% 107,467 Households 25,168 27,144 2.6% 28,593 33,473 35,310 1.84 36,619 Jobs 21,179 23,213 3.1% 24,735 28,233 30,908 3.1% 32,905 Source: COMPASS Community Choices Forecast data and BBC Research Sc Consulting Twenty-year projection data. The table on the following page lists COMPASS' forecasts to 2030 for all the demographic areas in Ada and Canyon Counties. Twenty-year forecasts are necessary to include in this report to meet the requirements of the State Statutes. However, these data are not used in the calculation of impact fees, since the timeline of the CIP is only 10 years. BBC RESEARCH St CONSULTING APPENDIX E, PAGE 6 Meridian City Council Meeting Agenda January 2, 2018 – Page 495 of 559 2010 Estimates 2015 CommunitvC hoices 2020 CommunitvC hoices 2025 CommunitvCh oices 2030CommunituCh oices 2035CommunitvCho ices Demo ra hicArea Population Households lobs"Population Households lobs"Population Households lobs"Population Households lobs"Population Households lobs'Population Households lobs' Alr ort 890 351 10,080 907 358 11,537 889 363 13,181 910 371 15,359 936 381 17781 965 393 20400 Boise Foothills 9,362 3,881 3,465 10,024 4,035 3,496 10,416 4,258 3,530 10,787 4,410 3,575 11,093 4,533 3628 11451 4676 3683 Boise Northwest 14,259 6,198 3,487 14,661 6,366 3,767 15,010 6,590 4,079 16,499 7,232 4,500 18,422 8,065 4964 20915 9147 5466 CentralRench 38,374 17,017 21,120 39,692 17,150 22,592 39,147 17,336 24,250 42,061 18,718 26,442 46,308 20,742 28885 51947 23437 31516 Downtown 3,406 2,214 30,278 3,942 2,271 33,181 3,922 2,273 36,473 4,349 2,542 40,810 5,013 2,957 45650 5900 3515 50879 East End 6,185 3,196 3,215 7,075 3,233 3,315 7,009 3,287 3,428 7,147 3,347 3,577 7,253 3,398 3744 7376 3457 3923 North End 17,576 8,273 3,357 17,702 8,332 3,608 11,429 8,395 3,889 18,192 8,758 4,260 19,291 9,281 4661 20744 9976 5132 Southeast-Barber Valle 1,662 637 489 2,491 992 522 3,417 1,390 560 3,906 1,592 610 4,297 1,758 666 4803 1971 727 Southeast Boise 33,315 14,708 19,590 35,037 15,008 21,181 35,200 15,367 22,980 36,817 16,112 25,359 38,950 17,118 28003 41788 18456 30859 Southwest Boise 40,683 13,953 13,993 43,098 14,819 14,648 45,105 15,961 15,383 48,374 17,129 16,359 52,229 18,491 17453 57168 20236 18610 WestDench 69,072 26,477 40,394 70,936 27,066 42,348 ID,413 21,580 44,543 74,977 29,498 47,465 81,221 32,135 50725 89473 35627 54225 Boise Total 235,384 96,905 149,468 245,565 99,630 160,195 247,957 102,800 172,296 264,019 109,709 188,316 285,013 118,859 206,180 312,530 130,891 225,420 Eagle Total 21,299 7,582 5,136 23,918 8,510 6,212 27,428 9,852 7,546 30,740 11,000 9,232 34,136 12,195 11,103 38,269 13,658 13,126 Garden City Total 11,051 4,923 1,033 11,315 5,036 7,720 11,445 5,242 8,488 12,630 5,193 9,509 14,140 6,504 10,643 16,137 7,443 11,865 Kuna Total 1],850 5,657 2,115 20,311 6,419 3,282 22,397 7,515 4,595 29,192 9,489 6,329 35,961 12,147 8,264 46,079 15,618 10,361 StarTOtal 6,222 2,090 496 7,54fi 2,536 750 9,561 3,260 1,036 12,134 4,147 1,411 15,103 5,197 1,836 18,931 6,560 2,289 Center Meridian 0.0,974 14,920 16,924 4,260 1,551 19,A33 44,183 16,459 22,007 47,937 17,953 25,439 53,136 20,030 29,245 60,030 22,784 33,355 North Meridian 36,319 7,940 2,352 32,795 9,856 3,137 40,673 12,590 3,732 44,]49 13,673 4,522 47,071 14,581 5,402 50,707 15,705 6,345 SouthMeridlan 14,957 4,915 4,097 18,888 6,148 4,727 23,845 7,892 5,419 26,514 8,786 6,353 29,262 9,713 7385 32,833 10,917 8,501 Meridian Total ~77~I 3.31,.555 37,297 308,701 36,314 129,469 I .143,570 Blacks Creek Rural 15 S 180 3,059 5 1,007 3,058 5 1,009 3,058 S 1,011 3,058 5 1,014 3,060 6 1,017 East foothills Rural 393 141 58 431 155 116 488 181 178 920 349 261 1560 598 355 2415 931 455 Northwest Rural Ada 3,978 1,299 302 5,985 2,016 400 9,438 3,252 507 10,912 3,804 651 12400 4380 811 14290 5113 986 Southeast Rural 1,190 375 131 1,242 392 161 1,311 421 195 2,294 744 239 3766 1227 286 5745 1876 336 WestFOOthills 177 72 47 249 99 73 367 146 102 421 167 141 424 169 185 434 173 231 Southeast Rural 946 296 252 1,035 324 254 1101 360 256 1,166 380 258 1169 381 261 1171 382 264 Ten Mlle Creek Rural 1,410 497 1,620 3,563 508 807 3,533 520 820 3,572 535 837 3614 550 856 3672 571 875 West Foothills 1,320 445 116 1,403 472 277 1,466 513 456 4,563 1,598 694 9308 3263 960 15681 5498 1245 Ada Rural Total 9,429 3,130 2,706 16,967 3,971 3,095 20,762 5,398 3,523 26,906 1,582 4,092 35,299 10,513 4,726 46,468 14,550 5,409 Ada Count Total 383 491 148 062 190 327 419 911 157 657 208 611 448 271 171008 228 642 494 221 188132 255 203 549 121 209 799 284 788 621990 238126 316 671 Central Caldwell 9,934 3,670 2,384 10,662 3,744 2,482 10,819 3,867 2,589 11597 4,155 2,732 12,653 4,547 2891 14,037 5,062 3,060 Downtown Caldwell 3,800 1,366 4,126 4,752 1,433 4,401 4,586 1,460 4,711 5,121 1,670 5,123 5,907 1,979 5,579 6,950 2,392 6,070 Northeast Caldwell 16,082 5,131 2,917 19,622 6,332 4,856 25,201 8,459 7,040 28,683 9,648 9,934 32,367 10,915 13,152 36,997 12,506 16,635 South Caldwell 14,249 4,407 1,694 17,021 5,384 1,962 21,777 7,161 2,258 26,314 8,712 2,649 31,703 10,572 3,060 38,573 12,953 3,543 West Caldwell 6,417 2,352 2,069 6,875 2,485 2,181 7,426 2,724 2,304 7,916 2,901 2,472 8,396 3,078 2,654 9,006 3,303 2,853 CaldwellTatal 50,482 16,926 13,190 58,932 19,378 15,882 69,809 23,671 18,902 79,631 27,086 22,910 91,026 31,091 27,356 105,563 36,216 32,161 Downtown Nam a 5,027 2,039 3,094 5,063 2,053 3,731 4,865 2,063 4,449 5,720 2,444 5,403 7,049 3,037 6,459 8,530 3,832 7,603 East Nam a 16,077 5,415 5,687 16,493 5,554 6,676 16,481 5,758 7,409 18,878 6,623 8,379 22,156 7,813 9,460 26,449 9,375 10,623 North Nampa 9,562 3,162 7,013 12,062 3,813 8,584 14,854 4,808 10,858 17,843 5,826 13,095 21,871 7,204 15,563 27,253 9,046 18,261 Southeast Nampa 22,958 7,971 4,363 24,243 8,183 4,601 24,872 8,560 4,867 26,109 8,981 5,218 27,674 9,521 5,610 29,681 10,215 6,035 WestNam a 36,736 12,763 8,774 J9, 719 17,627 9,262 43,072 14,995 9,808 44,987 15,657 10,535 46,453 16,188 11,345 48,171 16,820 12,216 Nampa Total 90,360 31,350 28,931 97,580 33,230 32,854 104,144 36,184 37,391 113,537 39,531 42,630 125,203 43,763 48,457 140,384 49,288 54,758 Middleton Total 7,227 2,427 865 7,836 2,628 934 8,544 2,947 1,029 9,767 3,362 1,148 10,915 3,751 1,284 12,277 4,212 1,430 West Rural-Greenleaf Total 1,119 395 79 1,137 401 88 1,134 407 99 1,511 538 115 2,086 737 133 2,860 1,005 151 South Rural-Melba Total 823 270 205 844 277 243 859 288 285 1,086 365 341 1,419 477 402 1,863 627 464 Northwest Rural-NotusTotal 184 265 131 808 213 168 816 285 Z09 1,061 355 262 1,421 456 322 1,893 588 386 Northwest Rural -Parma Total 2,295 814 638 2,382 844 686 2,500 897 741 3,126 1,125 810 3,984 1,440 890 5,113 1,854 974 West Rural - Wilder Total 1115 525 235 1,806 556 285 1,910 614 340 2,654 861 413 3 680 1,200 495 5 028 1645 581 Northeast Rural total 6,856 2,386 806 7,280 2,535 833 7,905 2,797 861 8,442 2,991 901 8,681 3,082 945 8,939 3,180 992 Northwest Rural Total 5,060 1,638 666 5,226 1,695 715 5,376 1,793 771 5,570 1,860 844 5,630 1,882 925 5,699 1,905 1,013 South Rural Total 12,104 4,006 1,800 13,402 4,442 1,856 15,264 5,177 1,915 16,799 5,703 1,995 18,173 6,175 2,085 19,591 6,765 2,182 West Rural Total 7,386 2,579 2,636 7,854 2,732 2,687 8,442 2,990 2,746 8,881 3,144 2,823 8,975 3,179 2,909 9,079 3,218 3,000 l ThalRr r 09!h~318 7ual-i n n n T l 1 211 1 1 2 2 7 1 72 1 22 7 2 2 2 21 7 2 1 7 1 11 2 R i n l T I 2 4 2 22 4 2 4 7 74 24 2 74 2 27 14 7 2 7 7 4 2 414 7 COMPASS document: Communities in Motion 2040 Vision Forecasts 6y Oemographir Areas . In 2035, Meridian will have 143,570 persons, 49,460 households and 48,201 jabs. BBC RESEARCH & CONSULTING APPENDIX E, PAGE 7 Meridian City Council Meeting Agenda January 2, 2018 – Page 496 of 559 The table below presents the annual percent change between 2030 and 2035, which is used to estimate residential data in 2033. Residential Calculation for 2033 Population 129,469 137,667 2.1~° 143,570 Source: Hou52hOId5 44,324 47,274 2.2% 49,406 COMPASS Community Choices Forecast Jobs 42,032 45,581 2.7% 48,201dataandmpactFeeStudyTeam. The demographic data in 2033 are as follows: 137,667 persons, 47,274 households and 45,581 jobs. Nonresidential Data Colliers' Idaho Boise and Nampa, Year-End Real Estate Market Review, 2012, was the basis for calculating current and future nonresidential square footage. The study team totaled the retail, office and industrial square footage to arrive at a base number of nonresidential square feet in Meridian. This base number was used to calculate the total current and projected square footage in the City. Current nonresidential development. As discussed in the main report text, Colliers report only tabulated buildings greater than 5,000 square feet. In order to adjust the square footage upwards to include smaller buildings, the study team calculated the percentage of new commercial units since 2009 that were less than 5,000 square feet in size. As of August 2013, on average, 4 percent of the City's newly permitted commercial units were less than 5,000 square feet. The following exhibit shows the City data that were used to quantify the proportion of units less than 5,000 square feet. BBC RESEARCH St CONSULTING APPENDIX E, PAGE 8 Meridian City Council Meeting Agenda January 2, 2018 – Page 497 of 559 BBC RESEARCH St CONSULTING APPENDIX E, PAGE 9 Meridian City Council Meeting Agenda January 2, 2018 – Page 498 of 559 In the spreadsheet on the previous page, the method to calculate the percentage of units less than 5,000 square feet is as follows: 1) Calculate the average square footage of built units to determine if, in that particular month, the units built were, on average, 5,000 square feet or less. New SQF column/New Commercial column = Average SQF per Unit column 2) Use an Excel formula to quickly identify the months that "qualified" as having units with an average square footage of 5,000 or less. 1= "yes" (the average of all units was 5,000 square feet or less); 0 = "no" (the average of all units was not less than 5,000 square feet). 3) Tabulate the total square footage of the "qualifying" months with unit averages of 5,000 square feet or less. Total square footage of "qualifying" months = 163,196 sq. ft. 4) Determine the proportion of total square footage that can be attributed to buildings that are 5,000 square feet or less. 163,196 total square feet of "qualifying" months / 3,286,947 total square feet of all commercial buildings = 5 percent. Knowing that 5 percent of the City's new commercial square footage was less than 5,000 square feet, the study team deduced that Colliers tabulation thus represents 95 percent (100 percent -5 percent) of the actual nonresidential square feet in Meridian. The study team arrived at the final 2013) nonresidential square footage in Meridian by dividing Colliers number (9,471,529 square feet) by 95 percent. This method generates a total of 9,965,834 nonresidential square feet in 2013. Future nonresidential development. Based on the current nonresidential data, the study team developed a ratio of nonresidential square feet per employee. This ratio is used to project nonresidential square footage in 2023. Currently, there are 23,213 jobs in Meridian. According to the methodology described above, current nonresidential square feet total 9,965,834. Dividing the square footage by the number of jobs produces a ratio of 429 square feet per employee in 2013 (9,965,834/23,213). h This ratio of square footage per employee may change over time. The 4Z9 square feet per employee is the study team's best estimate given the available data. BBC RESEARCH St CONSULTING APPENDIX E, PAGE 10 Meridian City Council Meeting Agenda January 2, 2018 – Page 499 of 559 COMPASS' report also projects jobs in 2023. Therefore, assuming the ratio of square feet to workers remains consistent; the study team used this ratio to project nonresidential square footage forward. The estimated number of jobs in 2023 (30,905) is multiplied by the square footage per employee calculated on the previous page (429). This produces a total of 13,269,278 nonresidential square feet in 2023. See the spreadsheet below for details on the calculation of current and future nonresidential square footage. Current Square Footage Calculation Total SFT Total SFT per Colliers Report including units over all buildings greater 5,000 SFT than 5,000 SFT) (see below for calculation) 9,471,529 9,965,834 Calculation of Total Current SFT 9,471,529 (Colliers) + x (SFT total of units less than 5,000) = y (total SFT) x = .0496 y (4.96 percent oftotal square footage is less than 5,000 -see City data spreadsheet) Substitute y for x 9,471,529 + ..0496 y = y 9,471,529 = y-.0496y 9,471,529 = .95y 9,471,529 /.95 = y Y= 9,965,834 Source: COMPASS Community Choices Forecast data, Colliers Year End Real Estate Market Review, 2012 and City of Meridian. 2013 Total Employment 2012 SFT 23,213 9,965,834 2023 SFT 2023 2023EmploymentX Employment SFT per Employee) 30,908 13,269,278 SFT per Employee 2013 Employment/ 2012 SFT) 429 Source: COMPASS Community Choices Forecast data, Colliers Year End Real Estate Market Review, 2012, City of Meridian and BBC BBC RESEARCH St CONSULTING APPENDIX E, PAGE 11 Meridian City Council Meeting Agenda January 2, 2018 – Page 500 of 559 Appendix F. Colliers' Year-End Real Estate Market Review Meridian City Council Meeting Agenda January 2, 2018 – Page 501 of 559 i. 1 1 a d P~~~~ l LANO i t~l Meridian City Council Meeting Agenda January 2, 2018 – Page 502 of 559 55 Nampa ~-------• Idaho Center ,!y Downtown Nampa Q Karcher Northsidc ©South Nampa Contents Canyon County Submarkets J MARKET REVIEW Retail • MARKET REVIEW Industrial MARKET REV: ~';V Investment 8 1,1ARKE7 REVIEYJ l~Y MARKET REViEVl Land P,taRKE7 REViCYJ COMPREHENSIVE STATISTICS Retail COMPREHENSIVE STATISTICS Industrial COMPREHENSIVE STATISTICS 3015E 755 WEST FRONT STREET, SUITE 300 C301SE, ID 83702 NAMPA 5660 EAST FRANKLIN ROAD, SUITE 110 NAMPA, 10 83687 Meridian City Council Meeting Agenda January 2, 2018 – Page 503 of 559 I : ~~~~2 I ; ~_-~,~-~r~ f I ~----. it--~~~` 1 ~ a ~ I ~ I~ ~~ ~~ J 1 ~ k~, I I~ Q ~ ~. I II ~\ ~ II ~~ _ ` J ` '~ I I~ I t I J ~~ ~~ ~> I II L-------------II 1 Y uownlown rsolse J Hirporl © Garden City Q Eagle ~ North End ©Central Bench 0 West Bench '~J Meridia Southeast ~ Northwest J Southwest Ada County Submarkets COLLIERS INTERNATIONAL IDAHO MANAGING OWNER GEORGE ILIFF george.iliff(dcolliers.cam 208.472.2858 For Questions or Additions! lnjormafion, Please Concoct: RESEARCH ANALYST LEVIJOHNSON levi.johnson2colliers.cam 208.472.2860 DIRECTOR OF MARKETING DAVE FERNANDEZ dave.fernandezCdcolliers.com 208.472.2868 Afl in/ormotion provided in this report is /ram sources we deemed reliable. Colliers Infernotianol makes no represenfntian or wnrronty as to ifs accuracy. 2013 Colliers Paragon LLC -All Rights ReservedMeridian City Council Meeting Agenda January 2, 2018 – Page 504 of 559 Overview The Treasure Valley office market improved during 2012, end- ing the year with a 15.4% overall vacancy rate, down from 17.2% twelve months ago. Leasing activity was slightly stronger in the second half of 2012 compared to the first half of the year. The Treasure Valley office market experienced 558,091 square feet of absorption in the second half of 2012, surpassing the 315,686 square feet absorbed during the first half of the year. The down- town periphery had the greatest absorption of any submarket in 2012, with 100,043 square feet of newly leased office space. All other submarkets in the trade area experienced positive absorp- tion with the exception of the southwest submarket. 2012 was a positive year for existing projects such as the 269,000 square foot 8th & Main building in Downtown Boise. Slated for completion in 2014, it is over 76% leased at the time of this publication. Speculative building is still not an op- tion for most developers. Banks remain cautious, requiring significant preleasing for office projects to break ground. Notable transactions from January -June, 2012 include: Sorenson Communications - 25,643 square foot lease at Silverstone Corporate Center in Meridian. CTA Architects - 21,000 square foot lease at 8th & Main in Downtown Boise. Pinebridge 1 Building in Meridian - 26,037 square foot sale in the first half of 2012. Notable transactions from July -December 2012 include: 2 01 Lm of Available Office SF 6y Building Class &submarket Boise State University - 8,852 square foot purchase in Bobo. Berkley North Pacific - 18,000 square foot lease in the Water Tower Building in Meridian. EPA - 9,800 square foot lease in the Banner Bank Building in Downtown Boise. 35oaoo BUILDING CLASS -35°~ 3aoooo J a - 30% c ~ _, 450000 t Vacancy -25%23.0% 9~ 21.4% 16.4% 21.4% p 200000 19.ii16 -2U% N LL ^y d 7 m ~ 15.2% K lc 150000 -15% 100000 9.6% ~ ~ -'ta°/a 48% 50000 ~ - ~ _ 5% 0 ^ ~ ~ 0°~ Central Downtown Downtown Eagle Meridian Southeast Southwest West Bench Bench Periphery BOISE 755 WEST FRONT STREET, SUITE 300 BOISE, 10 83702 NAMPA 5660 EAST FRANKLIN ROAD, SUITE 110 NAMPA, ID 83687Meridian City Council Meeting Agenda January 2, 2018 – Page 505 of 559 o~ 2 Inventory & Vacancy Colliers International tracks approximately 18.2 million square feet of space in 893 office buildings 5,000 square feet or larger in fif- teen different submarkets throughout Ada and Canyon Counties. Vacancy continues to decrease slowly throughout the Treasure Valley. The Eagle & North End /Northwest /Garden City submar- kets posted the largest declines in vacancy from mid-year 2012, 10.2% and 5.1% respectively. Canyon County, Meridian and the Cen- tral Bench were the only submarkets in which vacancy increased, posting vacancy rate increases of 3.5%, .4% and 4.1% respectively. Asking Rates Overall asking rates declined slightly in 2012 to an average of 15.22 full service, down from $15.79 at the beginning of 2012. 20~--,Year=End Office Average Full Service Direct Asking Rates I L !5,000 sr•1 530.00 525.00 N 520.00 sn.45 st9.92 st6.% frr.% 515.00 ~ su.a ~~ star 510.00 ~~`~ 55.00 50.00 0ac` c`a'c Qa`~ a~ Da ~~i `eay~ r~ay~ 0ac` Jc~~ c`~a Oo3 ° ~` kr fie` ~a`a¢c ~Or tio,` fey` c~o`oVc~o~ boy va a a\~.o''' c 2 0 1 YY~-End Office Inventory by Submarket c5,ooo 25% n~ tsw15"~~ 1496 G ~ ~ !196 1196 109< a~ 10°~0 . c d c 0% c v ac ~~ ~ ~i y y~ ~a .~o vc •~a• ry eC JC ea ~ a40 V• 3c~ ~ e~ ~~Q ~ ~o ~'~ Jr ~ ac Oo ey ~' Qe `~a ec yo y° a~D c ac ~~ ~C~ o V `a 3~y. O° a~2' c z The most significant change in asking rates came from the Southwest, Southeast and Central Bench submarkets. These - finished the year with asking races of $14.35, $15.70 and $9.99 m respectively. Class "A" office products in Downtown Boise are experiencing lease rates very close to asking prices. ~,=; Outlook We expect continued improvement in the office market during 2013. As the market gains strength, rates will begin to increase. In our estimation there are fewer landlord conces- sions being made now as compared to a year ago. l l 1 Y ar-End Office Vacancy by Submarket 50% 38% 26% a.a96 n:696 rzo96 tsrw >4~ 14% to % ~ ~~ ~ t 48% 2% c`' 'tc a`~ ~ ac V a~ m`' c~ c 10°1° 0a ~ . a ~a D ~ ra r ma oa c c o c a~ '~ C',aD qo~ yc y~°y ~°cO Vm co ~~ ac 3 O \~'. 0 ca 2 Year.-End Ranked Office Absorption by Submarket20~~I L c5,000 sr•~ 165,000 135,000 105,000 75,000 a 45,000 "~ 15,000 T ~' -_ N~ a~= c 2' 2013 Colliers Paragon LLC -All Rights ReservedMeridian City Council Meeting Agenda January 2, 2018 – Page 506 of 559 L3~ Overview The Treasure Valley retail market picked up momentum in the second half of 2012, and is trending better than similar sized met- ropolitan areas across the West. The overall vacancy rate has dropped to 9.1%, down from 12.3% a year ago. This is due in large part to the increased absorption in the "B" and "C" locations, as well as these three key events: i~~ Local businesses have been adding back employees. New-to-the-market retailers, either start-ups or fran- chisees are opening new stores. Chain retailers have adjusted to the shopping habit changes of their customers and are growing and morphing to meet their customer's needs. Rents are climbing, mainly on the "A" located centers. There remains a dichotomy between absorption and rents in the "A" locations versus the rest of the market. Even though "A" location absorption, lack of leasable space, firmer rents and fewer conces- sions have been a positive point in a dreary economy, other trends are emerging, such as leasing activity in off "A" locations. RETAI L market reviev~ Areas that were hit hardest are bouncing back, such as Glen- wood & State Street. Eighteen months ago, the vacancy rate at this intersection stood at 40%. Plantation Shopping Center was a "zombie" center, meaning it had space for lease but the owners were unwilling or unable to deliver space to prospects. Northgate Shopping Center was 25% vacant and an unanchored strip-center in front of Wal-Mart had one tenant and 80% vacancy. The recovery at these properties is like a snapshot of how the commercial market is rebounding. First, an investor/developer bought the note for Plantation Shopping Center. After foreclosing on the shopping center, he spent $2 million renovating the center. Today, Ross is open and anchors the newly renovated Plantation Shopping Center, which is 90% occupied. The unanchored strip center in front of Wal-Mart was bought by a tenant who took advantage of the best owner/user financ- ing market in 30 years. Northgate Shopping Center leased their problem space to Goodwill for a thrift store, bringing their occupancy up to 92%. 2 O 1 Anchored vs. Unanchored Vacant SF by Submarket 180000 45°10 PRIMARY USE 160000 Anchored 40% J Unanchored Shops 140000 r Vacancy 35°10 120000 i 30% d r d 100000 25% w o to 80000 13.55E 20% ~ 60000 15% 40000 8.4g' 9.vst, 8251,10% 7.556 736 20000 5% 0 0% ee~`r agve r~ey~cC.`~`l a`a~r~~a reay~r~es~0er~ra\o``ae d`¢oJ oJ`s, Ge~`~Ga d y e BOISE 755 WEST FRONT STREET, SUITE 300 BOISE, ID 83702 NAMPA 5660 EAST FRANKLIN ROAD, SUITE 110 NAMPA, ID 83687Meridian City Council Meeting Agenda January 2, 2018 – Page 507 of 559 t. >C?1 Inventory +& Vacancy Colliers International tracks approximately 20.7 million square feel of inventory in the Boise Metro market. This is based upon buildings and retail centers 5,000 square feet and larger (excluding the Boise Towne Square Mall). Vacancy declined dramatically in all but the following three submarkets in 2012: Meridian, Central Bench and the Southeast submarkets. Triple Net Asking Rates tJverall retail asking rates have risen in the second half of 2012. moving to $13.38 from $13.31 six months ago. Individual submarkets showing the highest increases in rental rates in 2012 were Can- yon County; increasing by 51.97 to X13.76 per square foot and the Northwest submarket; increasing by $1.05 to $12.50 per square Foot. 2 0 1 Y~-End Retail Inventory Distribution 35% 30~~~ ~~ 25°~ 20°, ae 15'x'0 9796 0 10°!° ~ c we 796 yX, 5% 4~. a~ ~ 0% , c.~ '°~ c~ ay. a ~ e ~~ Qo cD p ~`a 0a r J,ca mac `r a` ~a ``~v Vac~oc ~ ~ay yoo yo Crac``a 20 Va~D =o 2 0 1 Y/eLa~r-End Retail Average Triple Net Annual Asking Rates r 525.00 520.00 Staoo d 51 5.00 su.23 s>a29 513 76 0 m 51 [i i;' sit r/, yt 512.50 12.26 55 ra 50 00 c°`a~ ~'~~aac VCD Say aay a~ay r ac` J~`~ ac a rr J c Jr oye n``ora~D 2o yo Oo oa C~1 Tenants continue to lock into longer leases, averaging close to five ~ years, as opposed to the three year average term length prevalent A three years ago. ,,_ Outlook Expect more new retailers, especially quick service restaurants to enter the Treasure Valley in 2013. There will also be more deals - on "off-the-market" properties. For example, Chick-Fil-A made - a deal on Broadway to take a site where there was an operat- ' ing restaurant. More tenants will make plays for "A" properties ' and pay the high cost of the location. All grocery stores, includ- ing gourmet, Wal-Mart neighborhood, convenience, independent and discount grocery stores, will be major news stories in 2013. oY~a~ d Retail Ranked Absorption by submarket 475.000 375,000 275,000 a 175,000 Q tit n+~e 75,000 0 v mac ~a ~~ a`' ~ v h y cD 0ac ~a dam `oDC r °c~ mac `aa 1 a r a D ~ ~ ~ i Say ~ hoc ho ~a~ ca ~o ~0 20 mac Cra 2 01 Y/eLa~r-End Retail Vacancy by submarket 30% 25% 20 ° ~ tai96 T c 15°~~, tas%m u m 1U`~~ 8696 7.9f6 9.9% 6.296 6.891 A9% 7.0% ~ h796 5>, ~~~ A 0°,;, c~ ~ ~~ `ac cD aye aye aye c~ c~~ 0a 4'a ~~' ~a r `"a~ Jra r 0a `o~ Gac~`a ~a`D ~ 20` ?o` ~o you Say ac~ocV 2013 Colliers Paragon LLC -All Rights Reserved Meridian City Council Meeting Agenda January 2, 2018 – Page 508 of 559 Overview Lease rates throughout the Treasure Valley stabilized in the second half of 2012, and the gap between owner/tenant value expectation continues to close. The stabilization of rates has led to asking rates being much closer to deal rates in the second half of 2012. Industrial sales activity has increased during the second half of 2012, but is limited by the amount of inventory for sale. This demand is driven by two factors: companies purchasing space instead of leasing it, and healthier construction and trade sectors in the market. Attractive financing and a drop in prices allows users to purchase facilities and lease them back to corporate entities while maintaining a strong balance sheet. Inventory and Vacancy Colliers International tracks 1,136 industrial buildings containing more than 35.5 million square feet. A total of 3,330,999 square feet of industrial space is currently vacant, giving the valley a total vacancy rate of 9.4%. 2 O 1 Sum of Available SF by Primary Use and Submarket Southwark Meta! Manufacturing - Purchased 12.7 acres in Sky Ranch Business Park, Caldwell, and built a 79,500 square foot manufacturing plant expansion in Idaho. 58 lnvesUnents, LLC -Purchased 255 Steelhead Way in Boise, a b2,000 square foot former Applied Materials industrial facility; the buyer had a tenant in-tow. ATCO Structure & Logistics - Leased a 203,500 square foot building with 17 acres at the Gateway West Industrial Center in Pocatello for a new manufacturing site in Idaho. Dixon Contoiner Co. -Purchased 3210 E. Amity Road in Boise, a 53,000 square foot expansion facility located near their corporate headquarters. Greenstar Building Systems -Purchased 1425 Sun- nyside Road in Weiser, a 67,000 square foot manufac- turing building for a new production site. 250000 25% PRIMARY USE I] Flex 200000 Industrial /Manufacturing to o%20% I~ Warehouse /Bulk Space t Vacancy ti 150000 15% ~ a,a m c n 100000 to.3%11 e`~ -10% 8.6% 7.2% 7.3% 7.0% b.7% 50000 5% 0 0% Airport Central Downtown Eagle Garden Cily Meridian Southeast Southwest West Bench Bench Periphery NDUSTRIAL market review Notable transactions include: BOISE 755 WEST FRONT STREET, SUITE 300 BOISE, ID 83702 NAMPA 5bb0 EAST FRANKLIN ROAD, SUITE 110 NAMPA, ID 83687Meridian City Council Meeting Agenda January 2, 2018 – Page 509 of 559 I X01?_ Outlook Vacancy rates in 2013 will continue tv decline due to limited new costruction. Leasing activity should remain steady as the market recovers and landlords regain negotiating power. This may be the last year owner/users can take advantage of the low interest rates and SBA financing opportunities, as interest rates are expected to increase later in 2013. Owner/ users are looking to take advantage ofgovernment-backed financing options as well as historically low interest rates in 2013, hedg- ing that the financing market will change in the near future as the national economy continues to work through fiscal legislation. Sales activity will remain strong and values of existing buildings will increase as demand continues to exceed quality supply. In- 2 O 1 Y~-End Industrial Absorption by Submarket 350,000 340,000 250,000 200,000 i 150,0000 1DD,000 4 50,000 lwll 50,OD0 100 000 e ti~ Q y~ y~ 4 a v ~ Os .a a m Q Qa ~a V a3Dce0mc2aFSGmacPaaoJyo~c ~a °i c~ ~a150,000 ~ 0 3Iac o 3c Qo 2 O 1 Y~-End Industrial Inventory by Submarket 30°J° zm 25`. 20 ; ~, 0 0 15'S',; t395 1296 995 995 a 1a° ~ ~ O 6% U 5°%° . - ~ 4% 4% c ~ 0°0 . '~ aFQa `ya`O `D3a Dec` ~~Qo`` `aae ~¢~~ c ~ ,c a`0 Qe`~ Ravi y 1,ay ~ ao`~a ~a~ y° 3cVo 3c. O° D Z dustrial development will be limited to local developers who 0 are building to accommodate current relationships. While in- t` dustrial development will be limited, 2013 could be the year Cn when new speculative development is planned in anticipation of ~ increasing demand and the corresponding increase in lease rates. D There is still significant interest in distressed, bank owned, and ; property for auction, however there are few available sites. ~ making it a competitive segment. - Due to the lack of quality existing facilities available to purchase, ~ the industrial land market will gain momentum in Q3 and Q4 of ~_' 2013. eavEn~d IL stria) Average Triple Net Direct Asking Rates 51.20 51.05 50.90 d SODS o 50.60 m.59 Y 50.45 so.go iQA9 ~'~ ~,,,~ s0.so soa2 s0.a3 ~,~ f0.i4 9.46 a 50.30 ~ ~ ~ ~ ~ ~ ~ t• 50.15" St1.00 ' o~. c~ a~~ ~ ~~ `ac aye ~ °y~ ~~ Qa c`~a ~c c ~a~D ~! ~o ~o~ wag C, V°o 3c Qo 2 O Y aEnd Industrial Vacancy by Submarket I L 35°~~ 28°0 u 21 % ~.l)•96 c {~ e u 1a ^ B,tiY: 72% 6.7% ~ ~~ 7.096 5.895 3496 ~ D°l° 4 t~ ~Q' \~ aC N y~ 4 Qa y P``Qo 0~c ``Qv, ~aQ' d` ~a` oraa `3c 0°c ~aF a3 ec`~a c a ~a~D ~lr yo °J boy C, G o.~ 3c. Qo 2013 Colliers Paragon LLC -All Rights Reserved Meridian City Council Meeting Agenda January 2, 2018 – Page 510 of 559 C1 The Investment Market Sales of commercial real estate in 2012 continue to increase, recording over $283 billion worth of significant transactions, which represents a 24°~ increase from 2011. Apartments were the biggest mover, with transaction volume up 47%. Over one- third of all transactions were done on a portfolio or REIT basis. The primary drivers of this increase are: an improved econom- ic sentiment, a stronger lending environment, and an increased appetite of various funds to get off the sidelines. According to RC Analytics, overall commercial prices are within 20% of peak levels, albeit there are variations in value swings amongst property types. None of the 35 core markets have re- covered back to peak pricing, but 15 of those markets' apartment sectors have recovered back to, orabove peak pricing. The following West-based cities have apartment pricing that is higher than it was during the prior peak: San Francisco, San Jose, Seattle, Denver, and Oakland. These markets also saw some of the largest increases in transaction volume during 2012. Investment Year in Review Sales Volume ~ Pricing Trends Dlndlvidual QPoMollo QEnlYty Billions YoY Lhange 200° oo°~° m- D°/ 10D°!o 01 '02 03 ~Dd '05 -06 '07 'Otl '09 '10 '11 '11 GOISG 755 WEST FRONT STREET. SUITE 300 DOISE. ID 83702 Lending According to Amherst Securities, new defaults of commercial mort- gages fell to their lowest levels of the cycle in the fourth quarter of 2012. 80% of CMBS loans maturing were paid off, which is a vast improvement from where it's been. According to RC Analyt- ics, of the $394 billion of commercial mortgages becoming troubled over the past cycle, 58% have now been resolved and $164 billion remains to be worked out. Lenders have continually shown a healthier appetite to lend. Life insurance companies are starting to compete with Fannie and Fred- die on apartment loans. The CMBS market is making its way back, and local banks have improved their appetite for commercial loans on investment property. National Outlook The national sentiment is that the market looks healthy. Investment dollars will continue to chase core assets at a premium. The lending market should continue to support the transaction volume. Outside of core assets, the hottest sectors will continue to be apart- ments and single-tenant NNN, grocery-anchored, drug or dollar- store based retail. Regional Regionally, the West seems to be recovering at a healthier rate with more focused interest from investors. Three of the top five performing markets in 2012 in terms of overall volume were on the West coast (Seattle, San Francisco, Los Angeles). Sentiment from vested players is that 2013 will see continued improvement. Western cities account for nine of the top 20 performing apart- ment markets (San Jose, San Francisco, Orange County, San Diego, Seattle, Portland, Los Angeles, Denver, and Oakland). According to a survey done by Western Real Estate Business, most vested players believe that the market will continue to improve in 2013. Retail will continue to be strong, primarily because out-of-state investors understand quick-serve restaurants and dollar stores. They can translate well-located, high traffic locations with a good retail concept into a performing asset in any market. NAMPA 5660 EAST FRANKLIN ROAD, SUITE 110 NAMPA, ID 83687Meridian City Council Meeting Agenda January 2, 2018 – Page 511 of 559 1~12 Local The local investment market saw more activity in 2012 than re- cent years, and Boise has garnered national attention in 2012 as abusiness-friendly, recovering market. The Brookings Institute listed Boise as one of the 20 fastest recovering cities in the nation based on housing prices, growth, and employment statistics. KPMG declared that Boise is the lowest-cost city to do business in the West. From a transaction standpoint, the most active segments in the local market have been apartments and retail. Some sales of note occurring 2012 include: Doubletree Club Hotel, (158 rooms) Park River Apartments, (91 units) Woodbridge Apartments, (200 units) Lodge at Maple Grove Apartments, (154 units) Lancaster Apartments, (30 units) Pinebridge office (26,000 square feet) Eagle View Plaza retail (20,000) Chcrry Wood Plaza retail (15,800) From a development standpoint, strong indicators in multi- family have led to a healthy amount of building. From 2012 through 2013 we should see an increase in inventory of 8-10°~ to our market. Apartments completed or under construction: Boise State 1350 beds), River and 12th Sr. Housing l53 units), Affinity Senior Housing 1150 units), Union Square 1120 units), Regency at River Valley 1240 units), Gramercy l48 units), Crossfield 180 units), Brassy Cove (255 units), and Avondale Place 1200 units). Here are some other exciting projects of note: 8tli & Main: 269,000 square foot office tower anchored by Zions Bank, Holland & Hart, Ruths' Chris. Whole Foods: 150,000 square foot retail anchored by Whole Foods and Walgreens. LIMP: 100,000 square foot urban-interactive park with parking garage developed by Simplot. Z The Village at Meridian: 723,000 square foot ^. 200,000 carnplete) retail/lifestyle center in Meridian ~ on Eagle Road. ~ St Luke's Canyon County Expansion: 80,000 square feet Local Outlook The local market has experienced healthy absorption in the ~ office and retail segments. It has also seen stable occupancy in ~ apartments for the past 2'/z years. This has led to a strong push ~ in development of retail, office, and apartments. ~ Local transaction focus will be similar to national trends, with investors being primarily interested in apartments and retail. 02013 Colliers Paragon LLC - Afl Rights Reserved 2 O 1 Yea -End Average Cap Rates -United States Meridian City Council Meeting Agenda January 2, 2018 – Page 512 of 559 9 Outlook Activity throughout Canyon County was very strong in the second half of 2012. The declining unemployment rate, currently at 7.5%, has direct correlation to vacancy in the retail, office and indus- trial specialties, and has had a positive impact on real estate in the county. This was most notable in Downtown Nampa where the vacancy rate fell by 1.7% to its current rate of 4.4%. Canyon County vacancy rates have declined in the retail and industrial markets, ending the year at 8.9% and 10.9% respectively. How- ever, the overall Canyon County office market experienced an in- crease in overall vacancy, ending 2012 at 10.6%. There was an increased demand for mid-size industrial properties forsale ranging in size from 5,000-10,000 square feet in 2012. This demand was also present in the office market, which experienced an increase in owner/users who purchased office buildings in 2012. Available office space above 4,000 square feet in Canyon County is in short supply. Signature transactions and projects in 2012: Sout/twarks Building -Caldwell: 79,000 square ool build to-suit manufacturing plant for HVAC ducting. Franklin Flex -Nampa: 40,000 square foot invest- ment purchase of flex space Library Square -Nampa: 60,000 square foot new library, 34,500 square foot office /retail space, and 300-space parking garage I-84 Construction: The completion of an 8-lane ex- pansion from Nampa to Boise and the new 10-Mile ramp have greatly improved the connectivity between Ada and Canyon Counties. 2 0 1 Yep a -End Canyon County Office Market Caldwell 29 388,470 47,977 12.4%0 0.0%47,977 12.4%510.75 Downtown Nampa 38 420,280 18,679 4.4%0 0.0%18,679 4.4%511.41 Idaho Center 12 208,128 24,020 11.5%0 0.0%24,020 11.5%510.53 Karcher 25 292,955 25,996 36.3%0 0.0%25,996 8.9%n/a Middleton 1 6,000 0.0%0 O.D%0 0.0%n/a Norihside Nampa 3 38,194 11,015 28.8%0 0.0%11,015 28.8%n/a South Nampa 33 337,248 48,667 14.4% r 2760 r 0.8% r 51,427 15.2%510.66 r A::.~:<, •i; fir.: ru,t"~.f r,r., Ji.:~CJ.:. J:: 2 O ~ Yea -End Canyon County Retail Market Caldwell 44 945,865 88,174 4.3%0 0.0%88,174 9.3%510.20 Downtown Nampa 54 175,987 26,382 3.4%14,326 1.8%40,708 5.2%S9.T5 Idaho Center 36 1,327,091 148,953 11.2%0 0.0%148,953 11.2%516.21 Karcher 75 2,668,643 222,346 8.3%3,000 0.1%225,346 8.4%514.52 Northside Nampa 12 196,841 1,500 0.8%0 0.0%1,500 0.8%n/a South Nampa 30 709,961 60,217 8.5%0 0.0% r 60,217 8.5%513.15 BOISE 755 WEST FRONT STREET, SVITE 300 BOISE, 10 83702 NAMPA 5660 EAST FRANKLIN ROAD. SUITE 110 NAMPA, ID 83687Meridian City Council Meeting Agenda January 2, 2018 – Page 513 of 559 t ~ ?012 Nampa Submarket Activity in the Nampa subrnarket was very strong in 2012, espe- cially the demand for office space under 1,000 SF. The Down- town Nampa retail market experienced an increase in vacancy of 3.8%, and a decrease in asking rates of $0.23. There were several significant transactions in Nampa over the past 12 months that include: The Idaho Hop House leased 6,580 square feet in Downtown Nampa. The former Crescent Brewery sold in June, 2012. Wal-Mart purchased 12.51 acres of development ground. Deseret Industries leased 12,844 square feet of retail space in Holly Plaza. Caldwell Submarket 10 f7 Office vacancy rates in Caldwell increased in 2012 by 6.1% to 12.4%, while office asking rates decreased by $3.11 per square Z foot, ending the year at $10.75 per square foot. The Caldwell ~ Industrial market has remained stagnant in 2012, with a few Z large vacant facilities keeping vacancy high. ~ 0 Significant activity in Caldwell includes: C Sale of the former Blue Elephant car wash Idaho Center Submarket The Idaho Center Submarket is another bright spot in Canyon County, experiencing a decrease in office vacancy of 6.3%, and a decrease of 7.6°~ in retail vacancy over the past twelve months. I<archer Submarket Activity in Caldwell remained challenging in 2012. However, Gard- The Karcher Submarket experienced increased activity with ner Company announced a new 60,000 square foot medical office several new single end-user buildings constructed in 2012. development next to West Valley Medical Center, with construction Competitive lease rates are generating interest in good retail scheduled to begin in 2013. locations. Canyon County Industrial Market Caldwell 139 4,410,566 257,970 5.8%0 0.0°k 257,970 5.8%50.46 Downtown Nampa 14 234,723 2,500 1.1%0 0.0%2,500 1.1%n/a Idaho Center 52 1,851,026 364,870 19.7%0 0.0%364,870 19.7%50.38 Karcher 29 1,078,994 52,346 4.9%0 0.0%52,346 4.9%50.40 Northsidc Nampa 110 5,789,248 796,250 13.8%12,500 0.2%808,750 14.0%50.49 South Nampa 20 707,826 32,242 4.6 f,0 0.09E 32,242 4.6%EO.48 I Canyon County j ,I ~J ~l' Submarl<etst I - ~ © .:dletOn II -.-+ 0 _ _ ~i , J ~ '101 _ ~ I i © rho Center I I, - I I----------li I ~,,,• . , ~y ,wntown i - Q uth Nampa Ir =____~-__ ~tI-Nampa ~ ------ i ~., ., ~ ,rcher t . N.,.~ ~. 02013 Colliers Paragon LLC - Atl Rights ReservedMeridian City Council Meeting Agenda January 2, 2018 – Page 514 of 559 11 Overview Farm ground, commercial land, residential development, and finished residential lots were very active in 2012, however land for industrial use experienced a very low demand in 2012. The highest priced farm ground transaction reported in 2012 was an auction for $10,000 per acre on a 300 + acre property in Pleasant Valley, northwest of American Falls. This high price was due to the high rental rate for potato land in Eastern Idaho, which averages $800 per acre. By comparison, southwest Idaho farm ground leases have increased to $250 per acre with rates as high as $450. In all markets we saw medical, retail, service and commercial users taking advantage of lower land prices. In the summer of 2012, Ridley's Grocery Store, asmall-footprint regional grocer, purchased a 30+ acre site in North Kuna for a future store. Supply and Demand Ab~~orption of single fornily house lots continues at a manageable and sustainable level in Southwest Idaho with 3,916 single family detached home building permits issued for all of southern Idaho in 2012. Demand for development land is low with most builders and investors concentrating their efforts on the vacant developed house lots left over from the housing market downturn in 2007. Canyon County residential lots are experiencing an increase in demand. Outlook In 2013 we expect a slight leveling in residential land prices. The recent rapid increases in residential land, lot and finished new home pricing will create a price pull-back. Industrial land prices and demand will continue at their current low level throughout 2013. Farm land prices will spike even higher with the next round of land offerings driven by an increase in demand. Expect transactions to occur in the $4,000 to $6,000 per acre range. The supply of new single family lots in Ada County will continue to come from the con- struction of small, manageable phases of existing and new subdivi- sions. Canyon County still has too many vacant developed lots to warrant much new-lot construction. However, just like Ada County, where demand has absorbed the supply of existing lots, Canyon County developers will build new lots in specific areas of demand. 2 01 Nwe Construction Home Sales & Inventory by County 7000 Sum of Supply, Ncw COnStrUCllOn 6000 Sum of Sales, Ne Canslr ctionwu 5000 400D c a 3000 2000 rv IODD' IAA 0 D N 07 p~ O N ~ 0, ~, ~, O~ O O O O T ~ O O o N m V~ O .- N_ .p hOOOOQ, Q, O p~ O N n v of .O 1~ m o~ O_ ~_ N O~ O O O O O O O O O O p. p. O" p, O O O O r r r r N N N N O O N N O O O O O O O p, p. N N N N N' N N ~ r p. p. O O O O O O O O O O O O O r r N N N N N N N N N N N N N Ada Canyon BOISE 755 WEST FRONT STREET, SUITE 300 BOISE, ID 83702 NAMPA 5660 EAST FRANKLIN ROAD, SUITE 110 NAMPA, ID 83687 Meridian City Council Meeting Agenda January 2, 2018 – Page 515 of 559 012 l1~` ~~ ILL ~.UI i I~I CI It=i iJi v~ ~~~ilJ~l~_ _ 1 office market changes f rom 2011 -~ 2 ~ 1 ~ number of number of Asking ~ CEASES SAES RATES VACANCY OFFICE - i i i %~i r i CenlralBench 101 1,914,454 409,275 0 409,275 21.4% 18,822 Downtown 77 3,701,536 288,625 94,357 382,982 10.3% 78,923 Downtown Periphery 76 1,891,463 84,031 6,800 90,831 4.8% 100,043 Eagle 59 725,538 108,322 2,150 110,472 15.2% 79,813 Meridian 142 2,484,094 481,453 0 481,453 19.4% 115,775 N. End/N. West/Garden City 44 557,537 81,877 0 81,877 14.7% 33,170 Southeast 51 1,375,929 225,960 0 225,960 16.4% 46,192 Southwest 50 872,674 186,733 0 186,733 21.4% -4,623 West Bench 145 2,719,396 581,142 45,532 626,674 23.0% 39,696 Canyon County 147 1,751,657 179,114 0 179,114 10.2% 50,280 2 O 1 Y~-End Office Full Service Asking Rates by Building Class es.ooo. sFt Central E3ench 59.99 515.08 59.76 59.20 Downtown 517.45 519.83 316.12 511.75 Downtown Periphery 519.92 522.87 517.29 n/a Eagle 513.88 515.06 511.98 n/a Meridian 516.96 517.41 515.33 n/a North/Northwest/Garden City S1T.96 516.85 514.90 513.50 Southeast 515.70 576.03 f15.75 513.50 Southwest 514.35 514.35 n/a n/a West Bench 512.96 514.66 512.53 511.17 Canyon County 512.98 516.55 512.29 512.00 n/o -Hers ServKt Rm eQe~tO m CMns / S~ov+e m2013 Colliers Paragon LLC -All Rights ReservedMeridian City Council Meeting Agenda January 2, 2018 – Page 516 of 559 13 retail market changes from 2011 number of number of Asking LEASES SAES RATES VACANCY i i `.~_ i err -.u ~ Retail Submarket Statistics at a Glance i Central Bench 55 1,339,402 181,051 0 181,051 13.5%57,306 511.44 Eagle 27 b55,850 54,000 1,327 55,327 8.4%256,707 514.23 Garden City 30 770,614 57,810 0 57,810 7.5%101,624 59.91 Meridian 114 3,650,196 250,295 0 250,295 6.9%289,335 514.24 North End 10 193,772 13,499 0 13,499 7.0%33,227 516.00 Northwest 32 831,222 82,239 0 82,239 9.9%51,664 312.50 Southeast 45 1,430,919 260,825 0 260,825 18.2%60,261 514.82 Southwest 38 1,667,308 110,327 1,820 112,147 6.7%109,577 513.64 West Bench 100 3,547,527 288,256 1,431 289,687 8.2%416,126 512.28 Canyon County 261 6.624,388 564,898 17,329 582.227 9.8^/136.838 313.76 i i~i i O 1 Yea -End Retail Full Service Asking Rates by Primary Use cs,ooo sa:+1 Central Bench 511.44 514.50 511.25 59.29 Eagle 514.23 520.00 513.47 514.40 Garden City 59.91 n/a 510.60 59.27 Meridian 514.29 517.18 513.26 315.16 North End 516.00 n1a 518.38 510.00 Northwest 512.50 570.67 511.64 E12.25 Southeast 514.82 513.87 516.62 512.85 Southwest 513.64 E13.39 515.78 512.13 West Bench 512.28 E13.84 571.76 511.39 Canyon County 573.76 513.50 513.59 512.20 BOISE 755 WEST FRONT STREET. SUITE 300 BOISE, ID 93702 NAMPA 5660 EAST FRANKLIN ROAD, SUITE 110 NAMPA, ID 83687Meridian City Council Meeting Agenda January 2, 2018 – Page 517 of 559 012 INDUSTRIAL comprehensive statisticC INDUSTRIAL Yom, zoo industrial market changes from 2011 number of number of Asking LEASES SALES RATES VACANCY Industrial Submarket Statistics at a Glance i Airport 91 3,351,156 263,235 25,865 289,100 8.6%259,049 50.40 Central Bench 73 2,005,936 143,945 0 143,945 7.2%180,836 50.41 Downtown Periphery 35 766,652 51,589 0 51,589 6.7%1,856 50.48 Eagle 10 289,132 21,028 0 21,028 T.3%16,020 50.59 Garden City 108 1,563,604 163,564 0 163,564 10.396 61,875 50.44 Meridian 137 3,337,239 232,638 0 232,638 T.0%280,193 50.50 Southeast T9 4,613,095 145,650 9,690 155,340 3.4%72,308 50.42 Southwest 87 1,577,300 274,042 25,359 299,401 19.0%108,888 50.43 West Bench 152 3,862,514 426,716 27,000 455,716 11.8%284,679 50.42 Nampa 225 9,661,817 1,248,208 12,500 1,260,708 13.0%60,500 50.44 C~Idwrll 139 4,410,566 257,97Q 0 257,970 5.8%57,??7 50.46 r 2 01 Y~-End Industrial Full Service Asking Rates by Primary Use cs,ooo ss.1 Airport 50.40 50.59 50.35 50.37 Central Bench 50.41 50.52 50.57 50.38 Eagle 50.59 50.6?50.55 n/a Garden City 50.44 50.52 50.49 50.33 Meridian 50.50 50.64 50.42 50.49 Southeast 50.42 n/a 50.48 50.41 Southwest 50.43 50.50 50.48 50.48 West Bench 50.42 50.77 30.37 50.39 Canyon County 50.44 50.43 50.50 50.37 No - M1b ruY So~+c'>3.a q'~aM ar Wu! S+tmwfm 14~ 2013 Colliers Paragon LLC -All Rights ReservedMeridian City Council Meeting Agenda January 2, 2018 – Page 518 of 559 1~~~~~I• CCIh1 Meridian City Council Meeting Agenda January 2, 2018 – Page 519 of 559 012 Management George Iliff Managing Owner & Office Assaiate 52.472.2858 Tr - age I w Manglos caM. slog ciatc H~ /2.2841 Karen warner, caM Asociate 7084846172 t.n un .rear rer!dwlln-r,tnm cr~t' Fei:~f~rncr A•:;ociate f 7!!8 443 5107 Matt Palmer Associate 7nx 477 2a36 i , t I;elr ;c nr..~rl ..•i ~, t r;,.. C~rokcrage Mike Christensen A~ssaaate zox 47z za66 r•.d.,=._i.~...~a_.,~•riT~.,ILr~,iarr oualc a s„721047- ~~~~ rCrrart~_C are 7l; As~.auale qua ~,~z.2a3s t'"0o'~_blJkCSlte f~COlliefS.COT 1~~.~ ~ -••~~~; r~1 Research C.ive Fernandez Cn-ector of Marketing 1.5472.2868 yr `r.. n3 r,.~r 'tir..,'.,ia.• gyp-^~ Johnson r•:carch Analyst 477 7860 II-.v._ ,r-.~~1 Brokerage Clay Anderson cPA. MBA Associate Z08.494.6i77 dy. d nd~f5pn:'~COiii~ fS.C4m ir:vid war actor of Investment Services x 477 7R44 1 .,.. ~ r r :. • Dyne Slaughter cctM.MeA ociate 472 2853 . r ,n.~.p-r' r,llir r-~,. r ~~an 'A'all w F r.rnsaclion Coordinator 70& 472.2854 6i :an-~h al "I1culliNr ec urr Steve Foster Associate F 7fr$ 472 7834 rvni C1~UCn, ~..~~a a Associate 208472.1b68 j h'',ck Scruton SOCIatC ii 477 2857 c Tucker ociate riR Kf7 78~i2 inda King h+akcr Assistant 3:;8.472.2863 hr~da king(dcolliers.com Camille Shaffer Research Assistant J8 4 /2 "1857 cry ., ;n.... r-~mi 412013 Colliers Paragon LLC -All Rights Reserved l ~~ ,ge nn Starr Associate 208.472.2838 Jimmy Rourn6ni~ a %,ssociate o~n r~ 2840 rrr ~r,.~r r~ wnty Brokerage Todd Moss M:~:ociatc r~ ; f)x ri'l71665 P,f,kP i'en~e Associate ZOB 472 16G6 rid., ~ •i,:'"lr:~ ir.i t ~ncoln Hagood r, Associate i" 'nR 47? 1667 r:i nl . ~ -.err u~t ;ors;.~. n ::ociare T:)ft 472 1663 n Vrint ~: u,,r,°. rh n1~^r. r nrn Au ~ -~~'I ~:rices i[11 Pltl(ett CAI, AARE ociate U8 250 4767 I:'~ _:nagement l:1 ~.e Attiani Ilrector of Property Services i, ,rte r;.9 477 2867 4 Project Manager 7U8 472 2664 pr.`r•.dr~pr.-r +i[rd: b`ry r;, r.r 0 r r m 1 D Q D r Meridian City Council Meeting Agenda January 2, 2018 – Page 520 of 559 n 0 N n O 3 c 0 o c ~ cn m ~ ~ W tD p O w O "" W T i O O ~ N Meridian City Council Meeting Agenda January 2, 2018 – Page 521 of 559 Appendix G. City of Meridian FY2014-FY2025 Capital Improvement Plan Meridian City Council Meeting Agenda January 2, 2018 – Page 522 of 559 Admin Parking Lot Development 300,000 300,000 2,000 Sum of Admin 300,000 300,000 2,000 Fire Fire Engine -Heavy Rescue Tender 380,000 380,000 5,000 Fire Engine - MF005 520,000 520,000 5,000 Fire Engine -Station #4 -Quint Ladder T 1,100,000 1,100,000 10,000 Fire Engine -Station #6 -Heavy Rescue 700,000 700,000 10,000 Fire Engine -Station #7 -Quint Ladder T 1,100,000 1,100,000 10,000 Fire Engine -Station #8 520,000 520,000 5,000 Fire Station #6 2,230,000 2,230,000 150,000 Fire Station #6 Staff (12)0 1,243,592 Fire Station #6 Staff (3) -Floaters 0 310,898 Fire Station #7 2,020,000 2,020,000 150,000 Fire Station #7 Staff (3) -Floaters 0 310,898 Fire Station #7 Staff {9)0 932,694 Fire Station #8 2,020,000 2,020,000 150,000 Fire Station #8 Staff (12)0 1,243,592 Fire Station #8 Staff (4) -Floaters 0 414,531 Fire Station Staff (1) -Fire Inspector 0 103,632 Fire Station Staff (3) -Battalion Chiefs 0 421,738 Fire Station Staff (9) -Floaters 0 932,694 Opitcom 20,000 20,000 Opitcom 20,000 20,000 Opitcom 20,000 20,000 Opitcom 20,000 20,000 Opitcom 20,000 20,000 Opitcom 20,000 20,000 Opitcom 20,000 20,000 Opitcom 20,000 20,000 Opitcom 20,000 20,000 Opitcom 20,000 20,000 Purchase Station #5 from Rural 806,000 806,000 Thursday, November 07, 2013 Page 1 of 6Meridian City Council Meeting Agenda January 2, 2018 – Page 523 of 559 Replace Brush MF022 145,000 145,000 Replace Engine MF009 520,000 520,000 Replace Engine MFO10 520,000 520,000 Replace Engine MF014 520,000 520,000 Replace Engine MF018 520,000 520,000 Replace Ladder Truck MF021 1,100,000 1,100,000 Replace Staff MF015 41,600 41,600 Replace Staff MF016 41,600 41,600 Replace Staff MF020 41,600 41,600 Replace Staff MF023 41,600 41,600 Replace Staff MF024 41,600 41,600 Replacement Equipment- Air Unit MF00 98,000 98,000 Replacement Equipment- Breathing Ap 380,000 380,000 Sum of Fire 8,231,000 $7,376,000 15,607,000 495 000 5,914,269 IT Additional Operating Costs 0 20,000 Dark Fiber 500,000 500,000 Network Administrator 0 43,000 Phone Purchase-VOIP 212,500 212,500 Replace Computers 115,150 115,150 Replace Computers 148,800 148,800 Replace Computers 108,750 108,750 Replace Computers 117,250 117,250 Replace Computers 491,000 491,000 Replace Computers 365,000 365,000 Replace IT Hardware 80,000 80,000 Replace IT Hardware 80,000 80,000 14,000 Replace IT Hardware 30,000 30,000 Replace IT Hardware 80,000 80,000 40,000 Replace IT Pool Car 20,000 20,000 Software Engineer 0 43,000 Web Developer 0 43,000 Sum of IT 2,348,450 2,348,450 74,000 129,000 Thursday, November 07, 2013 Page 2 of 6Meridian City Council Meeting Agenda January 2, 2018 – Page 524 of 559 Parks 77 Acre Park Design (77 Acres)750,000 750,000 Aldape Park Construction (60 Acres)2,100,000)0 Aldape Park Construction (60 Acres)8,520,000 2,100,000 10,620,000 360,000 ATV/Trailer 12,000 12,000 500 Ball Field Groomer 10,000 10,000 500 Borup Park Construction (47 Acres)6,674,000 6,674,000 282,000 Field House (YMCA)460,000 1,540,000 2,000,000 Field House (YMCA)1,250,000 1,250,000 142,000 75,000 Grounds Keeper I 0 45,000 Grounds Keeper I 0 45,000 Grounds Keeper I 0 45,000 Grounds Keeper II 0 59,000 Grounds Keeper II 0 59,000 Highlands Park Construction (7 Acres)994,000 245,000 1,239,000 21,000 Highlands Park Construction (7 Acres)245,000)0 Hillsdale Park Construction (20 Acres)3,540,000 700,000 4,240,000 60,000 Hillsdale Park Construction (20 Acres)700,000)0 Isola Park Construction (7 Acres)245,000)0 Isola Park Construction (7 Acres)994,000 245,000 1,239,000 21,000 Large Area Mower 55,000 55,000 2,000 Large Area Mower 55,000 55,000 2,000 Mule 12,000 12,000 1,000 Mule 12,000 12,000 1,000 Mule 12,000 12,000 1,000 Mule 12,000 12,000 1,000 Pathway Connections 100,000 100,000 Pathway Connections 100,000 100,000 5,000 Pathway Connections 100,000 100,000 5,000 Pathway Connections 100,000 100,000 Pathway Connections 150,000 150,000 5,000 Pathway Connections 150,000 150,000 5,000 Pathway Connections 150,000 150,000 5,000 Thursday, November 07, 2013 Page 3 of 6Meridian City Council Meeting Agenda January 2, 2018 – Page 525 of 559 Pathway Connections Pathway Connections Rails With Trails Rails With Trails Replacement Equipment -Adventure Isl Replacement Equipment- Bear Creek Pa Replacement Equipment -Gordon Harri Replacement Equipment -Renaissance Replacement Equipment- Seasons Park Replacement Equipment- Storey Park Replacement Equipment -Tully Park Replacement Vehicles/Equipment Replacement Vehicles/Equipment Replacement Vehicles/Equipment Replacement Vehicles/Equipment Replacement Vehicles/Equipment Replacement Vehicles/Equipment Replacement Vehicles/Equipment Replacement Vehicles/Equipment Replacement Vehicles/Equipment Storey Park Construction (5 Acres) Sweeper/Blower The Oaks Park Construction (7 Acres) The Oaks Park Construction (7 Acres) Trailer Trim Mower Trim Mower Trim Mower Trim Mower Trim Mower Truck Truck Truck 150,000 150,000 385,000 385,000 690,000 40,000 30,000 30,000 30,000 40,000 40,000 128,000 128,000 128,000 128,000 130,000 130,000 130,000 130,000 130,000 710,000 994,000 115,000 115,000 18, 000 7,500 20,000 20, 000 20,000 20,000 20,000 25,000 25,000 25,000 245,000) 245, 000 150,000 5,000 150,000 5,000 500,000 500,000 690,000 40,000 30,000 30,000 30,000 40,000 40,000 128,000 128,000 128,000 128,000 130,000 130,000 130,000 130,000 130,000 710,000 25,000 18,000 1,000 0 1,239,000 21,000 7,500 1,000 20,000 1,000 20,000 1,000 20,000 1,000 20,000 1,000 20,000 1,000 25,000 3,000 25,000 3,000 25,000 3,000 Thursday, November 07, 2013 Page 4 of 6Meridian City Council Meeting Agenda January 2, 2018 – Page 526 of 559 Police Code Enforcement Officer (1) Crime Prevention (1) Parking Enforcement Officer (1) Planning and Research (1) Police Attorney (1) Police Corporals (2) Police Detectives (2) Police Detectives (2) Police Lt (2) Police Officer - K9 (1) Police Officer -Motorcycle (1) Police Officers (2) Police Officers {3) Police Officers (3) Police PIO (1) Police Sgt {1) Police Station Expansion 800,000 Police Substation -Fire Station #5 Police Substation -Fire Station #6 Police Substation -Fire Station #7 Police Substation at The Village Police Trainer {1) Police Trainer {1) Replace Vehicles 300,000 Replace Vehicles 300,000 Replace Vehicles 300,000 Replace Vehicles 300,000 60,000 120,000 60,000 120,000 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 800,000 60,000 120,000 60,000 120,000 0 0 300,000 300,000 300,000 300,000 100,000 62,000 77,000 63,000 80,000 121,000 200,000 200,000 200,000 244,000 101,000 97,000 170,000 255,000 255,000 70,000 111,000 95,000 95,000 Thursday, November 07, 2013 Page 5 of 6 Truck $25,000 $25,000 $3,000 Truck/Plow $35,000 $35,000 $3,000 Turf Sprayer $40,000 $40,000 $1,000 William Watson Park Construction (7 Ac $736,030 $736,030 $21,000 Sum of Parks $16,930,030 $12,134,500 $0 $2,790,000 $35,389,530 $1,020,000 $328,000 Meridian City Council Meeting Agenda January 2, 2018 – Page 527 of 559 Replace Vehicles 300,000 300,000 Replace Vehicles 300,000 300,000 Replace Vehicles 300,000 300,000 Replace Vehicles 300,000 300,000 Replace Vehicles 300,000 300,000 Replace Vehicles 300,000 300,000 Training Center $1,775,000 $1,225,000 $3,000,000 $300,000 Sum of Police $5,575,000 $1,585,000 $7,160,000 $400,000 $2,496,000 Grand Total 533.384.480 512.134.500 57.376.000 $1.585.000 50 52.790.000 $60.804.980 51.991.000 58.867.269 Thursday, November 07, 2013 Page 6 of 6Meridian City Council Meeting Agenda January 2, 2018 – Page 528 of 559 ITEM SHEET Council Agenda Item - 8.B. Presenter: Estimated Time for Presentation: Title of Item - Ordinance No. 18-1761: An Ordinance (H-2017-0058 Pine 43) For Annexation And Rezone Of Parcels Of Land Situated In The Northwest Quarter Of Section 8, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, As Described In Attachment “A” And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of Said Lands From Rut To R-15 (Medium High Density Residential District) (.07 Acres); From C-G (General Retail And Service Commercial) To R-15 (Medium High Density Residential District)(31.23 Acres); And From C-G (General Retail And Service Commercial) To R-40 (High Density Residential District)(27.48 Acres) In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. ATTACHMENTS: Description Type Upload Date Ordinance Ordinance 12/29/2017 Exhibit A Exhibit 12/28/2017 Exhibit B Exhibit 12/28/2017 Summary Executive Summary 12/28/2017 Meridian City Council Meeting Agenda January 2, 2018 – Page 529 of 559 ADA COUNTY RECORDER Christopher D. Rich 2018-001519 BOISE IDAHO Pgs=27 BONNIE OBERBILLIG 01/05/2018 10:51 AM CITY OF MERIDIAN, IDAHO NO FEE PALMER,CITY OF MERIDIAN ORDINANCE NO. 16 — I ri (D I BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, ROBERTS MAIN !1 I'! / !r1' • / i♦ 1, : ! !.. � ' i ' 1` 1,r r !° / 1'r Irl, SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporatedby reference as Exhibit"A" are within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the owner of said property, to -wit: DIV1'B Development, LLC. SECTION 2. That the above-described real property is hereby annexed and re -zoned from RUT to R-15 (Medium -High Density Residential Distriet)(.07 acres); from C -G (General Retail and Service Commercial District) to R-15 (Medium -High Density Residential Distric)(31.24 acres); and from C -G (General Retail and Service Commercial District) to R-40 (High Density Residential District)(27.48 acres); in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION 4 That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said ANNEXATION — PINE 43 (H 2017-0058) Page 1 of property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day ofy , 20_d. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of LCT 20 . GD AUCU T S p� lls $V c'`Y of MAYOR Yde EERD C✓Yd E jD ATTEST: c.jA,y coLts.CITY CLERK ANNEXATION — PINE 43 (H 2017-0058) Page 2 of 3 STATE OF IDAHO, ss: County of Ada On this 2nj day of TanULA 201 before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de, WEERD and CJAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the withininstrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Cha-&�u bJQJ-b NOTARY PUBLIC FOR ID RESIDING AT: MS nd-udp—o MY COMMISSION EXPIRES:aLa,9 - A 009, ANNEXATION — PINE 43 (112017-0058) Page 3 of 3 EXHIBIT A Exhibit A to Pine 43 Annexation & Rezone Ordinance (H-2017-0058) Legal Description for Annexation & Rezone Boundaries (REVISED) Meridian City Council Meeting Agenda January 2, 2018 – Page 533 of 559 EXHIBIT A Exhibit A to Pine 43 Annexation & Rezone Ordinance (H-2017-0058) Meridian City Council Meeting Agenda January 2, 2018 – Page 534 of 559 EXHIBIT A Exhibit A to Pine 43 Annexation & Rezone Ordinance (H-2017-0058) Meridian City Council Meeting Agenda January 2, 2018 – Page 535 of 559 EXHIBIT A Exhibit A to Pine 43 Annexation & Rezone Ordinance (H-2017-0058) Meridian City Council Meeting Agenda January 2, 2018 – Page 536 of 559 EXHIBIT A Exhibit A to Pine 43 Annexation & Rezone Ordinance (H-2017-0058) Meridian City Council Meeting Agenda January 2, 2018 – Page 537 of 559 EXHIBIT A Exhibit A to Pine 43 Annexation & Rezone Ordinance (H-2017-0058) Meridian City Council Meeting Agenda January 2, 2018 – Page 538 of 559 EXHIBIT A Exhibit A to Pine 43 Annexation & Rezone Ordinance (H-2017-0058) Meridian City Council Meeting Agenda January 2, 2018 – Page 539 of 559 EXHIBIT A Exhibit A to Pine 43 Annexation & Rezone Ordinance (H-2017-0058) Meridian City Council Meeting Agenda January 2, 2018 – Page 540 of 559 EXHIBIT A Exhibit A to Pine 43 Annexation & Rezone Ordinance (H-2017-0058) Meridian City Council Meeting Agenda January 2, 2018 – Page 541 of 559 EXHIBIT A Exhibit A to Pine 43 Annexation & Rezone Ordinance (H-2017-0058) Meridian City Council Meeting Agenda January 2, 2018 – Page 542 of 559 EXHIBIT A Exhibit A to Pine 43 Annexation & Rezone Ordinance (H-2017-0058) Meridian City Council Meeting Agenda January 2, 2018 – Page 543 of 559 EXHIBIT A Exhibit A to Pine 43 Annexation & Rezone Ordinance (H-2017-0058) Meridian City Council Meeting Agenda January 2, 2018 – Page 544 of 559 EXHIBIT A Exhibit A to Pine 43 Annexation & Rezone Ordinance (H-2017-0058) Meridian City Council Meeting Agenda January 2, 2018 – Page 545 of 559 EXHIBIT B Exhibit B to Pine 43 Annexation & Rezone Map Exhibits for Annexation & Rezone Boundaries (REVISED) Meridian City Council Meeting Agenda January 2, 2018 – Page 546 of 559 EXHIBIT B Exhibit B to Pine 43 Annexation & Rezone Meridian City Council Meeting Agenda January 2, 2018 – Page 547 of 559 EXHIBIT B Exhibit B to Pine 43 Annexation & Rezone Meridian City Council Meeting Agenda January 2, 2018 – Page 548 of 559 EXHIBIT B Exhibit B to Pine 43 Annexation & Rezone Meridian City Council Meeting Agenda January 2, 2018 – Page 549 of 559 EXHIBIT B Exhibit B to Pine 43 Annexation & Rezone Meridian City Council Meeting Agenda January 2, 2018 – Page 550 of 559 EXHIBIT B Exhibit B to Pine 43 Annexation & Rezone Meridian City Council Meeting Agenda January 2, 2018 – Page 551 of 559 EXHIBIT B Exhibit B to Pine 43 Annexation & Rezone Meridian City Council Meeting Agenda January 2, 2018 – Page 552 of 559 EXHIBIT B Exhibit B to Pine 43 Annexation & Rezone Meridian City Council Meeting Agenda January 2, 2018 – Page 553 of 559 EXHIBIT B Exhibit B to Pine 43 Annexation & Rezone Meridian City Council Meeting Agenda January 2, 2018 – Page 554 of 559 EXHIBIT B Exhibit B to Pine 43 Annexation & Rezone Meridian City Council Meeting Agenda January 2, 2018 – Page 555 of 559 EXHIBIT B Exhibit B to Pine 43 Annexation & Rezone Meridian City Council Meeting Agenda January 2, 2018 – Page 556 of 559 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. % -- 1_761 PROVIDING FOR ANNEXATION AND ZONING ORDINANCE An Ordinance of the City of Meridian granting annexation and rezoning of parcels of land situated in the northwest quarter of Section 8, Township 3 North, Range 1 East, Boise, Ada County, Idaho. These parcels contain 58.78 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of-way of record or implied. As surveyed in attached exhibit `B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 ast Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the day of G n/ 1, , 2019. 01 /'0 Q4ATED q tjC�s�l✓y City of M ri ian ' Mayor and4ity Council By: C.Jay Coles, City Clerk �City of EI �TDIAIDAII N - SEAL, Fy �w .. rkk Pv Rfr4e TxEF�R' First Reading:!✓( - Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code §50-902: YES_ NO Second Reading: Third Reading: .� STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. l � - 1761 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. % - /76/ of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of yLU , 20 fD . William. L.M. Nary City Attorney ORDINANCE SUMMARY -PINE 43 (H-2017-0058) City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: fi Project/File Number: Item Title: Swearing in of Councilmembers Seat 2 — Joe Borton Seat 4 — Treg Bernt Seat 6 — Luke Cavener Meetina Notes OFFICIAL OATH OF OFFICE I, Joe Borton, do solemnly swear or affirm that I will support the Constitution and Laws of the United States, the Constitution and Laws of the State of Idaho, and the Ordinances and Policies of the City of Meridian, Idaho and that I will faithfully perform the duties of the office of City Council of Meridian, Idaho, to the best of my ability during the continuance of my term, so help me God. Dated this 2nd day of January, 2018 f City of (�EI,IDIAN*- � IDAIfO SEAL, l8 n TRE 65A!'�aPy Attest: C.Ja�Xoles, City Clerk Joe Borton, City Council Seat &�l W, J � y , &�l W, J OFFICIAL OATH OF OFFICE I, Treg Bernt, do solemnly swear or affirm that I will support the Constitution and Laws of the United States, the Constitution and Laws of the State of Idaho, and the Ordinances and Policies of the City of Meridian, Idaho and that I will faithfully perform the duties of the office of City Council of Meridian, Idaho, to the best of my ability during the continuance of my term, so help me God. Dated this 2nd day of January, 2018 O¢ATSD A UCUST I Gds Als� ti city of F IDR IANC-- Treg Bernt, City Council Seat 4 IDAHOY/ SEAL. - Q�Ihd 4flE Fa�� Attest: C.Ja Coles, City Clerk E k7\ W, fD 0 O _ OFFICIAL OATH OF OFFICE I, Luke Cavener, do solemnly swear or affirm that I will support the Constitution and Laws of the United States, the Constitution and Laws of the State of Idaho, and the Ordinances and Policies of the City of Meridian, Idaho and that I will faithfully perform the duties of the office of City Council of Meridian, Idaho, to the best of my ability during the continuance of my term, so help me God. Dated this 2nd day of January, 21 Atkst: C.JkyJColes, City Clerk Luke Cavener, City Council Seat 6 4 � z 0 0 0 y � 4 i.r . 0 � �h 4 ii' � z � O o fD ar o fD CA rra N ¢ � i.r . 0 � �h 4 ii' City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: . . ....... . .... . Project/File Number: . . ....... . .. — Item Title: Election of City Council Officers Meeting Notes 1�0 //tt)A/ tle S ,.few+ City Council Meeting Meeting Date: January 2, 2018 Agenda Item Number: Project/File Number: Item Title: Future Meeting Topics Meetinq Notes