2017 12-14 Meeting Packet
MERIDIAN ARTS COMMISSION AGENDA DECEMBER 14, 2017 PAGE 1
REGULAR MEETING AGENDA
Thursday, December 14, 2017, 3:30 p.m.
City Council Chambers – Meridian City Hall 33 East Broadway Ave., Meridian, Idaho
1. Roll Call:
Leslie Mauldin, Chair Bonnie Zahn Griffith, Vice Chair
Stephanie Barnes Mary Jensen
Gretchen Caserotti Gina Lyon
Ellen DeAngelis Claudia Weathermon Tester
Randy-B Funk Genesis Milam, ex-officio
2. Adoption of the Agenda (Leslie Mauldin)
3. Approval of November 9, 2017 Regular Meeting Minutes (Leslie Mauldin)
4. New Business
a. Chair and Vice Chair Elections in January (Leslie Mauldin)
b. 2018 Concerts on Broadway Dates and Bands (Mary Jensen)
c. Meeting Structure Discussion (Leslie Mauldin)
d. Year in Review (Hillary Bodnar)
5. Old Business
a. 2017 Annual Report for City Council (Leslie Mauldin)
b. FY2018 Budget Discussion (Leslie Mauldin)
(1) Commission Training
(2) Additional Funding Anticipated
c. Alexa Rose Foundation Workshop (Hillary Bodnar)
6. Reports, Presentations, Subcommittee Reports, Liaison Reports, Staff Reports
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
MERIDIAN ARTS COMMISSION AGENDA DECEMBER 14, 2017 PAGE 2
a. Approval of Monthly Financial Report (Hillary Bodnar)
b. Liaison Reports
(1) Outreach/Volunteer (Claudia Weathermon Tester)
(2) Initial Point Gallery (Bonnie Zahn Griffith)
(3) Performing Art (Gretchen Caserotti)
c. Admin Report (Hillary Bodnar)
7. Next Meeting
8. Adjourn
Next Regular Meeting: Thursday, January 11, 2017, 3:30 p.m.
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho
MERIDIAN ARTS COMMISSION MINUTES DECEMBER 14, 2017 PAGE 1
REGULAR MEETING MINUTES
Thursday, December 14, 2017, 3:30 p.m.
City Council Chambers – Meridian City Hall 33 East Broadway Ave., Meridian, Idaho
1. Roll Call:
x Leslie Mauldin, Chair x Bonnie Zahn Griffith, Vice Chair
o Stephanie Barnes x Mary Jensen
o Gretchen Caserotti x Gina Lyon
o Ellen DeAngelis x Claudia Weathermon Tester
x Randy-B Funk x Genesis Milam, ex-officio
2. Adoption of the Agenda (Leslie Mauldin)
Motion by Claudia; second by Mary to adopt the agenda – all ayes – motion carried.
3. Approval of November 9, 2017 Regular Meeting Minutes (Leslie Mauldin)
Motion by Gina; second by Claudia to approve the minutes – all ayes – motion
carried.
4. New Business
a. Chair and Vice Chair Elections in January (Leslie Mauldin)
Leslie reminded the commission that elections will take place in January.
b. 2018 Concerts on Broadway Dates and Bands (Mary Jensen)
Motion by Gina; second by Claudia to approve July 14, July 28, August 11, and
August 25 dates and the three bands scheduled so far [High Street, Soul Patch,
and Jeffry Castle and his Celtic Night Band] - all ayes – motion carried.
c. Meeting Structure Discussion (Leslie Mauldin)
The commission discussed committee meeting options; a decision in this regard
can be made in January.
d. Year in Review (Hillary Bodnar)
Commissioners and Genesis each shared strengths and weaknesses that they
saw in the last year. Discussion will continue with a MAC Strategic Plan Review
in January.
5. Old Business
a. 2017 Annual Report for City Council (Leslie Mauldin)
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
MERIDIAN ARTS COMMISSION MINUTES DECEMBER 14, 2017 PAGE 2
Leslie brought up the dates that MAC could present to City Council and asked for
commissioner feedback to set that date so that commissioners could plan to
attend the presentation. Mary added that the annual report should include that
the Parks Department is using the park identities public art roster that MAC
helped them establish in late 2016.
b. FY2018 Budget Discussion (Leslie Mauldin)
The commissioners discussed the line item allocations that Hillary proposed.
They were comfortable with the line item allocations for now until there can be a
little more discussion in January. There was one change needed - removing the
‘youth focused’ wording left over from last year that doesn’t apply to this format.
(1) Commission Training
(2) Additional Funding Anticipated
c. Alexa Rose Foundation Workshop (Hillary Bodnar)
MAC commissioners agreed to support this workshop and hopefully help spur
some interest for Meridian artists to apply. Hillary will send out a Doodle poll to
help determine the best day in early January to hold the work shop.
6. Reports, Presentations, Subcommittee Reports, Liaison Reports, Staff Reports
a. Approval of Monthly Financial Report (Hillary Bodnar)
Public Art portion of the report needs to be updated to reflect appropriate carry
forward.
b. Liaison Reports
(1) Outreach/Volunteer (Claudia Weathermon Tester)
Claudia presented on her experience jurying for the Idaho PTA
Reflections program.
(2) Initial Point Gallery (Bonnie Zahn Griffith)
Bonnie gave a brief overview of the current gallery and the reception.
(3) Performing Art (Gretchen Caserotti)
Mary shared an update on Gretchen’s behalf.
c. Admin Report (Hillary Bodnar)
Attached to meeting packet.
7. Next Meeting
8. Adjourn
Motion to adjourn the meeting by Mary, seconded by Gina – all ayes – motion
carried.
Meeting adjourned at 4:58 PM
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Next Regular Meeting: Thursday, January 11, 2017, 3:30 p.m.
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho
MERIDIAN ARTS COMMISSION MINUTES 9 DECEMBER 14, 2017 9 PAGE 3
MERIDIAN ARTS COMMISSION 2017 ANNUAL REPORT PAGE 1
2017 ANNUAL REPORT
It was another good year for the Meridian Arts Commission! The Commission is comprised of
nine volunteer commissioners: Stephanie Barnes, Gina Lyon, Mary Jensen, Leslie Mauldin, Randy-B
Funk, Bonnie Zahn Griffith, Gretchen Caserotti, Ellen DeAngelis, Claudia Weathermon-Tester,
and an ex-officio City Council member, Genesis Milam. MAC’s mission is to develop, advance and
nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors.
MAC’s achievements in 2017 included:
Great people coming and going on the Arts Commission! MAC lost Michelle Glaze as
an official commissioner early in the year. We were very fortunate that Michelle wanted to
stay involved with Meridian Art Week. She was a champion for this campaign and was able to
get a lot of local businesses on board. Michelle’s seat was filled by Gina Lyon, who jumped right
in to also help Art Week as a member of the committee. Gina is helping MAC develop as a
commission by applying her knowledge from serving on a number of other boards in the past.
Our 2017 youth commissioner, Taylor Farmer was replaced by Randy-B Funk in the Fall.
Randy-B has already been very involved in gallery change outs and is interested in bringing a
“Big Draw” to Meridian in 2018.
Another year of shows in Initial Point Gallery featuring the work of Treasure
Valley artists! Our volunteers make this gallery work. We are so grateful for their expertise
and for the time that they devote to IPG. Our gallery volunteers have put in over 100 hours
towards maintaining Initial Point Gallery in 2017. Together with volunteers, commissioners,
and Hillary (and some other staff every-once-in-awhile) we managed to fill the gallery for
another year.
Bonnie Griffith managed to source out 3D artists to utilize the display cases every month,
which allowed us to leave the cases in place in the gallery rather than having to ask John
Sweeney to haul them from the gallery to storage in the basement.
One consideration for next year, however, is that we will select a group of
months in the summer to intentionally NOT host 3D works. This change was
suggested just in case there is ever a Concerts on Broadway performance
moved indoors.
The credenza that A.J. Scales (DBA Old Town Woodworking) built for us as storage is
working out very well. We’ve received numerous compliments on the piece and hope that
having this credenza in City Hall has helped highlight A.J.’s talents.
FY17 Revenue through IPG: $542; Net investment (City): $700
Young Musicians’ and Young Artists’ awards! MAC partnered with the Meridian
Symphony Orchestra to award a combined $300 to young musicians to celebrate their
achievements and participation in MSO’s Rising Stars. MAC also maintained their $150
partnership with the Meridian School District to select three young artists whose work was
MERIDIAN ARTS COMMISSION 2017 ANNUAL REPORT PAGE 2
awarded monetary prizes ($25 for the elementary school winner, $50 for the middle school
winner, and $75 for the high school winner).
Net investment in FY17: $450
Dairy Days Art Show! The Meridian Dairy Board and Stock Show and MAC partnered again
to bring the Dairy Days Art Show back this. MAC hosted the event on the Saturday of Dairy
Days. We had about thirty artists participate again. This year, to help mitigate risk and provide
stronger uniformity, MAC charged a booth fee and rented canopies through Event Rent. Event
Rent Staff delivered and set up the canopies on Friday so that the artists would be able to
move right in and set up shop in the morning. Many artists really appreciated this added
feature, since many of the artists arrive and staff their booths independently, it was one less
concern. MAC also purchased ad space in the Meridian Press which featured the names of the
participating artists and boosted posts through Facebook. MAC approached community
members to sponsor these additional expenses. Support came from The Meridian Dairy Board
and Stock Show, Meridian Arts Foundation, Josh Evarts, Circle S. Meridian, and Yong-In Master
Lees Taekwondo. The biggest thing that would help the development of the Dairy Days Art
Show is the ability to highlight the artists who are participating and promote the show more in
addition to the promotion that the Dairy Board does for the rest of the events surrounding
Dairy Days.
Revenues in FY17: $2,170; Net investment: $70
Another excellent year of Concerts on Broadway! This year’s free outdoor concert
series featured Smooth Avenue Band, the “All New” High Street Party Band, Erin and her
Cello, and Geoffrey Castle and his Celtic Night Band featuring Dan Connolly. Opening acts
included youth musicians, college students, young performers from Treasure Valley Children’s
Theater, and a local adult fiddler. We were able to have a food vendor at all four concerts. As
people become more used to food trucks being available at the concerts we hope that the
vendors see an increase in sales and willingness to set up shop at Concerts on Broadway. MAC
continued our partnership with WineGlass Arts Development for their production
management and technical services to make this year’s concerts a success! Without WineGlass
Arts Development there would be no Concerts on Broadway.
Net investment: $9,000
Meridian Art Week! MAC, again, partnered with West Ada School District and the
Meridian Downtown Business Association to host Meridian’s second annual Art Week.
Michelle Glaze recruited most of the businesses who participated this year. We had a total of
22 organizations/artists who participated in events for Art Week this year, not including the
individual schools and student teams who came out for the chalk art competition. We had 12
student teams from 7 local high schools participate in our chalk art competition. One
additional young artist (a middle schooler) also came out to draw.
Expenses for Meridian Art Week cost: $1,139.27 (~ 33% for advertising for the event).
The Meridian Downtown Business Association supported the awards for student artists:
$225
MERIDIAN ARTS COMMISSION 2017 ANNUAL REPORT PAGE 3
Public Art at Heroes Park! MAC committed Meridian Arts in Public Spaces (MAPS) funds
to installing a major public artwork in Heroes Park. We used the Park Identities Public Art
Roster artists to prepare proposals for this concept. The proposal selected, ‘Journey of
Heroes,’ was prepared by Ken McCall. Installation for ‘Journey of Heroes’ was originally slated
for installation in September, but that installation was delayed to allow Ken McCall to work on
projects for other Meridian parks. The artwork was installed on xxx[HB1].
Net investment: $31,452[HB2]
Park Identities Public Art Roster in Use! The Parks Department has continued to work
with the artists selected for the park identities public art roster to help plan for signage and
developing the identity of new parks – including Keith Bird Legacy Park. We see some great
success in this roster for the Parks Department so they can streamline their process of
working with vendors.
Installation of more Traffic Box Art! MAC call for new submissions for the digital traffic
box repository and established a new roster to select for traffic box wraps. The Meridian
Development Corp. sponsored wraps for small boxes in the URA, but these boxes weren’t
able to be wrapped by our current vendor. MAC determined that the artwork selected by
MDC would be applied to large traffic boxes outside of the URA, since we had completed
agreements with the artists already. MAC absorbed the cost of these wraps. Twelve boxes
total were wrapped in 2017. The total number of completed wraps throughout the City is now
up to 41. About half of these wraps have been paid for through MAC’s budget, the other half
have been paid for by sponsors like MDC, Alaska National Insurance, Mayor Tammy and State
of the City Sponsors, and more.
Donations totaled $300; Net Investment[HB3]: $9,847
Children’s theater partnership with Treasure Valley Youth Theater! Partnering with
a local youth theater is a key component in MAC’s strategic plan. While we normally report
on this partnership, this year we wanted to bring Autumn Kersey, TVCT Founder and
Executive Director, in as well to speak to the programs led by TVCT. The following
information is from Autumn: Of the programs that MAC sponsored
The Lion King, Jr.
60 participants including a
drumming core and teen mentors
1200 attendees between 4 shows,
2 in Meridian and 2 in Nampa
Tour to SLC with 30 to see TLK
and talk back with performers
Harriet the Spy
20 participants
400 attendees
HONK! Jr.
25 participants
400 attendees
8 in 48 Idaho
60 participants
200 attendees
MERIDIAN ARTS COMMISSION 2017 ANNUAL REPORT PAGE 4
2,375 people directly benefited due to our partnership
Other milestones:
Library Tour of Character Maters went to 8 libraries and reached 1,000
Launched our first ever Fall tour of “The Lion, the Witch at the Wardrobe” which
reached an estimated 5,700 students and families. In the words of one young boy,
“THAT WAS EPIC”!
Despite the loss of our space at 703 N. Main St., we are on track to complete 88
educational classes, camps and workshops by the end of the year. As of Nov. 20, 1,081
students have participated in one of these programs - a 14% increase over last year.
Education, by the numbers: 17% increase in programs offered over the previous year
Theater for Young Audiences, by the numbers: 55% increase in audience reach over the
previous year!
Theater for Young Performers, by the numbers: 22% increase in audience reach - not
including the 7 performances of the holiday show
Net investment in FY17: $6,000
Community Champions! We’d like to take a moment to thank people from many different
organizations who have developed, advanced and nurtured the arts in the City of Meridian.
Thank you to Autumn and her team at the Treasure Valley Children’s Theater, to Cara Stone
and her team with WineGlass Arts Development, to the Meridian Development Corporation,
to the Meridian Dairy Board, to the Meridian Library District staff who help make the arts
accessible to people throughout our city, to the wonderful art teachers in the West Ada
School District, to our local businesses who display the original work of local artists and
support the arts, to the Meridian Arts Foundation, Josh Evarts, Martin Schindler, Lindsey
Bowshier, and many more. Thank you!
Budget summary: $13,612 received in donations; $36,452.54 [HB4]spent on public art;
$30,609.50 spent on programming. Net City investment $53,450.18[HB5]
THANK YOU MAYOR DE WEERD, COUNCILWOMAN MILAM, AND THE REST OF CITY
COUNCIL FOR YOUR SUPPORT OF THE MERIDIAN ARTS COMMISSION!
Total YTD Budget
Budget Actual Remaining
REVENUES
Donations/Sponsorships
Concerts on Broadway 10,000.00$ 10,000.00$
Initial Point Gallery 35.00$ (35.00)$
Traffic Box Wraps -$
TOTAL REVENUE 10,000.00$ 35.00$ 9,965.00$
EXPENSES
Youth Focused
Visual Arts 650.00$ 650.00$
Performing Arts 15,300.00$ 1,000.00$ 14,300.00$
Arts Development 2,000.00$ 2,000.00$
*May include expenses related to training/conferences and/or general arts development outreach efforts
Other Events 3,000.00$ 3,000.00$
*My include expenses associated with the Dairy Days Art Show and/or Art Week
Other Expenses 1,500.00$ 18.61$ 1,481.39$
*May include mailings, supplies or non-event specific marketin, promotions, printing
SUBTOTAL 22,450.00$ 1,018.61$ 21,431.39$
PUBLIC ART PROJECTS
MAPS - Traffic Box Wraps (Carryforward)5,066.00$ 5,414.75$ (348.75)$
MAPS - Public Art/Signage in Parks (Carryforward)49,933.42$
MAPS - Public Art/Signage in Parks 49,150.00$ 49,150.00$
TOTAL PUBLIC ART PROJECTS 104,149.42$ 5,414.75$ 48,801.25$
TOTAL EXPENSES 126,599.42$ 6,433.36$ 70,232.64$
FY2018 Budget to Actual Comparison
As of 11/30/17
12/11/2017 1 of 1 FY18 Summary
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1/1
DECEMBER STAFF REPORT
Thursday, December 14, 2017 3:30 p.m.
City Council Chambers – Meridian City Hall 33 East Broadway Ave., Meridian, Idaho
Public Art Projects Updates
Mural Campaign
o Master Agreement and Task Order slated for December 19th City Council Agenda
Heroes Park
o Ken McCall at the printing and coating stage with images
o Hopefully we will get installed before end of the year.
o Ceremony in January?
Initial Point Gallery
Current exhibit: Joni Frey and the Idaho Gourd Society
o Install Friday, December 1, 2017 @ 9:30 a.m.
o Reception Tuesday, December 5, 2017 from 4:30-7:00 p.m.
Bonnie to host this reception.
o Exhibit will remain up through the end of January.