Supply Agreement Contract Amendment No. 2 Oxarc, Inc - Sodium Hypochlorite Page 1
Memo
To: C. Jay Coles, City Clerk
From: Keith Watts, Purchasing Manager
CC: Josh Gabel, Water Quality Manager; Dennis Teller, Water Superintendent
Date: 10/25/2017
Re: November 8th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
November 8th City Council Consent Agenda for Council’s consideration.
Approval of Contract Amendment No.2.a to OXARC, INC. for the Sodium
Hypochlorite – Water Department project for a Not-To-Exceed amount of $90,000.
Recommended Council Action: Approval of Contract Amendment No.2.a to
OXARC, INC. for the Not-To-Exceed amount of $90,000 and authorize
Purchasing Manager to sign the Purchase Order #18-0091 for the Not-to-
Exceed amount $90,000.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
E IDIAN
Mayor Tammy de Weerd
cltv councll Membcrs:
Keilh Bird Joe Borlon
Luke cavener Gen€sis Milam
Ty Palm€r Anne Little Roberts
TO:
THROUGH:
FROM:
SUBJECT:
DATE:
,fl;&1.-!CI
Councilman, Kcith Bird
Dennis Teller, Water Superintendent
Joshua Gabel, Water Quality Program Manager
Purchasc Rcquisition / Sodium Hypochlorite FY18
Octob€r l, 2017
I. RECOMMENDED ACTION
Approve purchase o[ Bulk Sodium Hypochlorite (Chlorine) from Oxarc Inc. in the amounr of $90,000.00
under GL 60-3430-52015. Adequatc funds for this FYl8 opcration were budgctcd for and are available in this
ycar's Watcr Enlerprise Base Budgct.
DESCRIPTTON
A. Backeround
Chlorinc is the City's primary disinfection chemical and is used to ensurc public heahh is maintaincd
throughout the water distribution system. Oxarc lnc. won compctitive bidding for thc delivery of thc Ciry's
Sodium Hypochloritc solution in FYl6. The water Division and Finance Dcpartmcnt have extcndcd ahe FYl6
chemical pricc ond dclivcry contract to FYl8,
B Pronosc Proicct
III.
This rcquest authorizcs thc purchasc aad delivery of Bulk Chlorinc to rhc Ciry's rwcnty-thrcc Wcll producrion
and disinfection facilities on an as oeeded basis rhroughout thc Fy I8 budget ycar.
IMPACT
A. Stralcqic Impact:
This- purchasc continucs to supPorl the City's mission and vision lo anticipatc, plan and providc exemplary
scryiccs and support to our growing community in a safc, cfficicnt, unrl financiaily ,"rponribla monn"r. rntpurchasc rvill allow chcmical dosagcs to bc maintaincrl lhroughoul lhe distribution system ar thc lowcst pricepossiblc.
AT'TACHMENTS
. Chlorinc Rsquisition Form. FY l6 Contract Exlcnsion
DEPARTMENT CONTACT PERSONS
Dcnnis Tcller, Warcr Supcrinrcndc 2T5-g7y)
Joshua Gubcl, Watcr Qualiry Program Manugcr 409_6g34
Waler Division . 2235 N.W. Brh Street, Meridian, lD g3642
Phons 208-888-5242 . Fax 208-gB4-1 159 , www.meridiancity.org
II.
IV.
ry.
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating: A
Payment and Performance Bonds Received (Date): Rating:
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
$90,000 Josh Gabel
If yes, has policy been purchased?
Contractor - Oxarc, Inc.
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
60
3430
52015
10619
TASK ORDER
N/A
RFP / RFQ BID
VII. TASK ORDER SELECTION (Project Manager to Complete)
N/A
Award based on Low Bid Highest Ranked Vendor Selected
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
Dennis Teller 10/24/2017
October 25, 2017
N/A
I. PROJECT INFORMATION
10/13/2017 10/1/2018
FY18
10/24/2017 PW - Water
FY18 Sodium Hypochlorite
V. BASIS OF AWARD
N/A N/A
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
N/A N/A N/A N/A
Goodstanding N/A N/A
E IDIAN
IDAHO Purchase Order 1012512017 18-0091
CITY OF MERIDIAN
33 EAST BROADWAY AVI'.
MERIDIAN, ID 83642
(208) 888-4433
Vendor Address:
Billing
Address:
Shipping
Address:
Shipping Method:
FOB:
Unit
Dollar
Attn: Finance
33 E Broadway Ave
N.4eridian, lD 83642
City of N,4eridian
Water Department
2235 NW 8th
Meridian, lD 83646OXARC, INC.
PO. BOX 2605
SPOKANE, WA 99220-2605
Description
Purchase and Delivery of Bulk Chtorine (g'1.63) Sodium Hypochlorite FytB
Purchasing Manager:
Special lnstructions
Contractor
desination
Quantity Unit Price
90000.00 '1.00
Purchase Order Total
Total
90,000.00
$90,000.00
^C^o1ti19t ?-O.-Sogium Hypochlorite F_YlSAmendment N02.a approved by Councit 11t7t2oit Not-to-Exceed $90,00060-3430-52015-1061 9 Case Mgmt S7953
Attention: Josh Gabel
?rVf,IDIAN
CITY OF MERIDIAN
CONTRACT AMENDMENT No. 2.a
oxARc, tNc.
For
SODIUM HYPOCHLORITE
CONTRACTOR NAME:
OXARC, INC.
DEPARTMENT NAME:
Water
2076 Century Way
Boise. lD 83709
ADDRESS
33 E. Broadway
Meridian, lD 83642
ADDRESS:
Currcnt Contracl Datesi START: 1111/2016 COMPLETION: 9/30/2017
Current Contract Am ounl (lnclusive of Prcvious Amendments to Daa4: $114.000.00
TEContracl Name: SODIUM HYPOCH
Previous Amendments: -_l
CURRENT CONTRACT INFORMATION:
Previous Amendment Date: 10/10/2016
lcheck all that Aoplv)
_ Amendment to Contract Performance
_L Amendment to Contract Dates
_X_ Amendment to Contract Amount
_ Other: (Explain)
AMENDMENT TO EXF RCISE OPTION TO RENEW
ON FOR AMENDMENfi (Atlach all relevant documenlation detailing amendment\
Both parties agree to extend the agreement for one year per the terms and conditions of the agreement. All other terms and
conditions remain the same.
DESCRIPTION OF REAS
This is the second of three ear extensions
Amendment Date: 1011312017
New Contract Dates: START: 10/1/2017 COMPLETION: 9/30/2018
Amount of Amendment Change $_gQpgq.AS
Current Contract Am ounl (lnclusive of Previous Amendments to Daie): $204.000.00
NEW CONTRACT INFORMATION
ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL CONTRACT AND P
DMENTS REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT.
REVIOUS
AMEN
Proiect No. '10619
CITY OF ME�RIO
BY: l �'
TAMMY de WEE , MAYOf� o�Qo�pTED AUG�sT,
Dated: ll l7
�o
Citv or w
Attest: E IDIAN
IDAH9
DEPARTM R
BY: =AQ
DENNIS TELLER, WATER PERINTENDENT
OXARC, IN
BY, k
Dated: 2 i 7
Approvi by city its to Co
BY;
OW IAN CITY OF MERIDIAN
Purchlllng Dlplrtmrnt
3! E^sI EFOAOWAY AVENUE
uEFror^t, ro 836.2
TE1L l2o5l a5BOal,
F,JC (a)€l8A7Jal3
CITY OF ii|ERIDIAN
Water Divlslon
2235 NW 8rh Sr
Meddian. lD 83642
EE Fr dFhrr ia a.6rdr.. b
CASE MANAGEMENT TICKET NO.
@ I
SUGGESTEO
VENDOB Oxarc
1901 N Bingham Dr, Nampa, lD 83651
Ed.. ,6. f.r. ri ..!,8 h.tt. !,..1t *tr Fr.rE tt t V.irt . h i.t lp .r 't 6I . tl 66(
c.aaa ltatr !l. rlE hr. c[r+.t d w'9 bm io Fh]E { 2ta{!7-atl3
Scrcll down to lird lnsln,ctloos
on how to lill oul PO Rsquislllon
REOT'ISrION NUT€€8 NEVBION
0
OATE I)F AEOUESI
1-Oct-17 90.000.00
B{roGET AXqrir
S
AID llo ' DATE nEooEsT rx EuxrET (YEsrol
YES
Purchase Requisition
itil rist ont-!rr f t'Ji.B;n l. !s'r iFpllF oili.tL riL'otcEs
P,!CKLirr:i iu':S.aairiols /iirl coanESPoirDEfr:; nELniEt T
IrrSoAtifi
PRO'ECT A}IAOEB
Joah Gabel
PAYMENT TEHMS
NETEI
FNEIGHTTERMS
PREPAID
F.O.S.
DESTINATION
REOUEATOR
Josh Gab.l
-160s:l!6a9PFOJECT NAME: Sodium Hwochlorits Purcha WTR
l. .t O.d.r 20151 wlylP Enrio..rhS 5.rylc6 1 IA t rxt a !rm 5vtro 910,0(D.(x 2015!
fo.d Fl90Irud !.r stac ud slPro ttEo 2 TA r7m0 s26 9{1m 334,q!.mrll b rr m ar F! prli-t Lt .rra. d t'.5 tkgiir d al.l rd ai..drF, qEllqll h rx *a. ..dur ra h rr l*.rid..l !.l *t p& 'l !.
eO. ltt grtyrraJl Enrdaci,
F, h !x F!!d Coda, D.Fll!!r C.d. Ird GL
^..oul
Cd h
nrto srqortdn! c.lts !aoa. Tlro .ra !i. accdltE llln l!br|o rairdbytt PO
1 Purchass and Delivery ol Bulk Chlorine ($1.63/gat)1 90,000.00 60 3430 52015 $ 90,@0.00
wTH-1605-10619 $
$
$
$
$
$
$
U
S
Ot r. Ar.Md Oe.rlEr Cgdlr ! Frdi... b .!ol. t?51( t,n htf ssq( Cerr{ U.!o( Sln Ur.
'n
r b. dd r.d b,rErairgd.?3 l:t. Sr rrrn drch.qa drilrl ltqrdt! r FO
NOTES: Councll Approval Dats:
$90 000.00
I I
Lioo
II
I
-
r
r
III
IIT
OUANTITY UNIT UNIT PBICE FUNO
IIII-rIIT
-
PAHT NUMBEB / DESCRIPTION
rASK OFOER PROJECT DESCFTIPTION
DEPARTMENT EXPENSE OR
CODE GL ACCOUNT O EST. AMOUNT PROJECT#
IIIIII
0l
s
t------T------
I
t---
City Of lleridian
statement of Revenues and Expenditures - Rev and Exp Report - sandra - unposted Transactions Included rn Report
60 - Enterplise tund
3430 - Wate! - ploduction
Fron lO/1/2011 Through 9 /30/2018
Budget with Current Year
Actua.L
Budget
Remaining
Percent of
Budget
Remaining
OPERAT]NG COSTS
Chemicals
lotAl OPERATING COSTS
9 S.0 0 0-o0
98.!09. 0Q
0.00
0.00
90, 000.00
90,000.00
524t5
DEPT EXPENDITURES
TOTAL EXPENDlTURES
90,000.00 90.000.00
100 .00s
100. 00?
100.00*
100.00r90, 000.00 0.00
DaLe. IA/13/11 02:56:25 PM
0.00
90, 000 . oo
IDSOS Viewing Business Entity Page I of3
IDAHO SECRETARY OF STATE
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Lawe.ence Denney, Secretary of State
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Get a certificate of existence for OXARC , INC, I
Monitor OXARC, IN C. business filinqs
oxARc, rNc.
PO BOX 3031
SPOKANE, WA 99220
Type of Business: CORPORATION, GENERAL BUSINESS
Status: GOODSTANDING 18 Mar 1971
State of Origin: WASHiNGTON
Date of 18 Mar 1971
Origination/Authorization:
Current Registered Agent: WADE KRESS
2513 3RD AVE N
LEWISTON, ID 83501
Organizational ID / Filing C43519
Numbers
Number of Authorized Stock
Shares:
Date of Last Annual Reportr 23 Jan 2077
Annual Report Due: Mar 2018
Original Filing:
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Fi|ed 18 MaI L97I CERTIFICATE oF AUTHoRITY
Amendments:
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Amendment Filed 18 Mar OTHER - RAt97t
Amendment Filed 23 May NAME CHANGED TO NORWECO, INC.
1973
Amendment Filed 22 Sep OTHER - CHG RA
tga2
Amendment Fi|ed 06 Dec NAME CHANGED To oXARC, INC.
1995
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