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2017 08-09E IDIAN:--- PARKS Et RECREATION COMMISSION REGULAR MEETING • AGENDA Meridian City Hall - Council Chambers 33 East Broadway Avenue, Meridian, Idaho Wednesday, August 9, 2017. 5:30 PM Mission: The Meridian Parks & Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. -----------_---------------------•-•-•-•-•-•-•-•-•-•-•-•---•-•--------- -.......... t-----------------------,--•--------- --, Approximate Presenter Time i -------•---•-•-•---•-•-----•---•-----•------------------------------------------- 7._._._.-.-------------- ;---------------------- I i 1. Roll -Call Attendance I Rachel Myers 2 minutes Sharon Borton, President Debbie Shaner Jo Greer, Vice President _ Creg Steele Keith Bevan Hannah Sturtevant _ _ _ Kayla McNay Jessica West John Nesmith 4.-•-----_-----_-------------------------------------...._.---._._._._._._.-.-.-.-.-.1.-------------------.-.J.-.-.-.-.-.-.-.-.-.-.J I I 2. Adoption of the Agenda Sharon Borton 1 I 2 minutes 3. Approval of Minutes of the July 12, 2017 Regular Sharon Borton 2 minutes I I Meeting I i I 1 I i 4. Announcements a. 2017 MPR Facilities Tour - September --------.-------------._._.-.-------•--------------------------- 5. Committee Meetings i a. Parks Committee b. Pathways Committee c. Marketing Committee 6. Committee Reports t----------•-•-•-•-•---•-•-•-----•------------------------------- Steve Siddoway 10 minutes 50 minutes ---------------------- Parks & Recreation Commission Meeting Agenda - August 9, 2017 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. a. Parks Committee y - - - - b. Pathways Committee c. Marketing Committee ----------------------------------------- 7. Community Presentation a. Heroes Park Art Update L------------------•---------------------------•-----------.-.. 1 8. New Business a. Meridian Homecourt Update i D. Kleiner Park Bandshell Shade Discussion i- - - - - - - ? ------------- ----------------------- Sharon Borton 5 minutes - John Nesmith 5 minutes Jo Greer 5 minutes I I I I I 1 Hillary Bodnar 10 minutes --------------- - ------------------.-.J--------------------- 40 .-._._._--.-._._._. 40 minutes: Garrett White 20 minutes Mike Barton 20 minutes I 1 1 ----------------------------------- 9. Old Business 20 minutes: a. South Meridian Regional Park Naming Recommendation Mike Barton 10 minutes b. FY2018 Budget Update Steve Siddoway 10 minutes ; --------------------------------------------------------- 10. Workshop -NONE 4.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-,_-.-.-.-.-._.-.-.-......... I 11. Staff Reports t. -----------•-----•-----------------•-•-•-•-•------------ I 12. Adjourn t._._.-.-----------------------•-----•-•-•-•-------------- ATTACHMENTS: (1) 7-12-17 Regular Meeting Minutes (2) Parks Committee: Mission, Goals It Objectives, 7-12-17 Minutes; 9- 9-17 Agenda (3) Pathways Committee: Mission, Goals & Objectives, 7-12-17 Minutes; 8-9-17 Agenda (4) Marketing Committee: Mission, Goals & Objectives, 7-12-17 Minutes; 8-9-17 Agenda (5) Staff Reports: Administration, Parks, and Recreation Divisions (6) Miscellaneous: Resolution 16- 1177 Adopting Meridian Park and Facility Naming Policy and Procedures -------------------------- ---------- ............. --------------a � I 1 MPR Staff 15 minutes � 1 1 -------------------------- ----------------------- J. -------------------.J I I 1 Sharon Borton 1 minute ; I � ................. ------------------------ .---------A_. ........ J 2017 MPR FACILITIES TOUR: SEPTEMBER 13, 2017 e 5:30 PM NEXT REGULAR MEETING: OCTOBER 11, 2017 a 5:30 PM 2017 All -Commission Goals: 1. Develop a connected pathway system across the City of Meridian, with the Five Mile Creek Pathway as the top priority. 2. Explore options to obtain, build, or develop partnerships for additional park space and/or amenities. 3. Participate in the design development of the future South Meridian Regional Park. 4. Engage other task forces, commissions, entities, and agencies through workshops and other outreach for partnership opportunities. 5. Pursue improved tools and opportunities to communicate with citizens and stakeholders. 6. Develop partnerships with the Meridian Fire Department for future fire stations to be collocated with parks. 7. Continue to foster greater Commission involvement in community events through advanced notice and sign-up sheets. 8. Continue implementation of the updated MPR Master Plan. 9. Explore opportunities to build a pathway along Locust Grove Road to Chinden, connecting to Eagle's pathway system and the greenbelt. 10. Develop plans for a new, updated Memorial Program. Parks @ Recreation Commission Meeting Agenda - August 9, 2017 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. (�/rENt IDIANr J PARKS Ft RECREATION COMMISSION REGULAR MEETING • MINUTES Meridian City Hall City Council Chambers 33 E. Broadway Avenue, Meridian, Idaho Wednesday, August 9, 2017. 5:30 p.m. The Meridian Parks 8 Recreation Commission is a volunteer citizens" group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. 1. Roll -Call Attendance Commission President Sharon Borton called the meeting to order at approximately 5:33 p.m. MPR Administrative Assistant II Rachel Myers took roll -call attendance as follows: X Sharon Borton, President 0 Debbie Shaner X Jo Greer, Vice President X Creg Steele X Keith Bevan X Hannah Sturtevant X Kayla McNay (arrived at 5:34 p.m.) X Jessica West X John Nesmith Others present were: City Council Liaison Anne Little Roberts; MPR Department staff— Parks l* Recreation Director Steve Siddoway, Parks Superintendent Mike Barton, Recreation Manager Colin Moss, Et Homecourt Facility Manager Garrett White; Deputy City Attorney Emily Kane; It Commissions/ Committees Specialist Hillary Bodnar. 2. Adoption of the Agenda Commission President Sharon Borton entertained a motion to adopt the agenda as presented. Commissioner Creg Steele motioned to approve the agenda as presented. Commissioner John Nesmith seconded the motion. All were in favor of the motion. 3. Approval of Minutes of the July 12, 2017 Regular Meeting Commission President Sharon Borton entertained a motion to approve the minutes as presented. Commissioner Creg Steele moved to approve the minutes as presented. Commissioner John Nesmith seconded the motion. All were in favor of the motion. 4. Announcements a. 2017 MPR Facilities Tour - Steve Siddoway Parks Fr Recreation Commission Meeting Minutes - August 9, 2017 Page 1 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting. MPR Director Steve Siddoway announced next month on September 13, 2017 will be the annual Meridian Parks Et Recreation Tour where they will go out and visit some of the highlights on a few of the facilities and different things that have been going on in the last year since 2016's tour. Priority -wise, the three new park sites (Reta Huskey Park, Keith Bird Legacy Park, and Hillsdale Park) are on the list and likely the Homecourt. He inquired if there were any other specific projects or items that the Commission would like to see for certain as staff moves forward and creates the itinerary. Once the route has been set, invitations will be emailed out. MPR Commission Feedback: • Jessica West - She would like to see Bear Creek Park, if there is a specific site plan available regarding the proposed Fire Station going into the park a few years out. She also wanted to see the 47 -acre Borup/Bottles Property future park site. • Jo Greer - She would like to drive by and view the downtown tree boxes. Commission participants broke out into their respective committees at approximately 5:43 p.m. 5. Committee Meetings a. Parks Committee b. Pathways Committee c. Marketing Committee The Commission reconvened from committee meetings at approximately 6:42 p.m. 6. Committee Reports a. Parks Committee - Sharon Borton Chairwoman Sharon Borton reported the Parks Committee met that evening. Those in attendance were: Sharon Borton, Jessica West, Creg Steele, Steve Siddoway, and Rachel Myers. • Images for Heroes Park Art Update - The Committee discussed the images for the mile markers in Heroes Park. They had some questions but would save them for later in the evening when Hillary Bodnar would provide an update about this topic. (see agenda item #7a) • Continued Shade Discussion - The group talked about shade structures. The Bear Creek picnic shelter construction begins the last week of August. They would like to possibly visit this new shelter during the annual MPR Facilities Tour in September. Committee members are also finding images of shade structures that they could possibly put into the new parks as part of their long-term goals. Steve is visiting with a play structure supplier for the South Meridian Regional Park. They also had a brief Kleiner Park Bandshell shade discussion. They are working on designing something that could be put up and taken down as the seasons change. Mike Barton will provide an update to the entire Commission later in the evening. • Staffing in Parks After 3 PM - The Committee discussed the potential need for adding staff in the parks in the evenings. Even though there are volunteers who Parks rr Recreation Commission Meeting Minutes - August 9, 2017 Page 2 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. frequent the parks, there is currently no designated park employee available. Discussion will continue at October's Committee meeting to determine if there is a justifiable need in terms of service and how to mitigate this concern. b. Pathways Committee - Hannah Sturtevant Committee member Hannah Sturtevant reported the Pathways Committee met that evening. Those in attendance were: John Nesmith, Hannah Sturtevant, and Mike Barton. • Staff Update on Pathway Proiects and Signa-ge - Mike provided an update to the Committee regarding all of the current pathway projects. Regarding the Linder Road sidewalk widening project between Tully Park and Ustick, it is out to bid. Regarding the Rail -With -Trail project by the Meridian Food Bank, Mike is working with the homeowners to find different routes that he can take through or around their property that does not upset anyone. Once the property owners get back to Mike on which route they would prefer, he can then move forward with all of the other surrounding easements. Another project is the segment that will connect Reta Huskey Park to Black Cat, which is currently in design. MPR staff is looking at getting a bridge across the canal area—maybe having a way to cross Ten Mile, considering this road will be widened soon. This is not a near-term project, and staff is exploring ways to partner with ACHD for cost-sharing regarding the bridge construction and/or trailhead area. • Pathways Proiect Manager Position Vacancy - Mike gave an update on someone to fill the Pathways Project Manager position. MPR staff members have one main candidate they are considering at this time. c. Marketing Committee - Jo Greer Chairwoman Jo Greer reported the Marketing Committee met that evening. Those in attendance were: Jo Greer, Kayla McNay, Keith Bevan, Colin Moss, and Anne Little Roberts. • Commissioner Community Presence ft Monthly Activities - Shelly is creating the sign-up sheets. They do not have one right now for Movie Night. Keith and Jo decided they would attend Movie Night on Friday, because this is when the Fall Activity Guide is going to be released so they can hand them out. The other two remaining nights will be August 18 and August 25, if there are some Commissioners interested in attending Movie Night. The other item on the list would be the Community Block Party, which will be on September 9. They will have Shelly send out an email with the sign-up sheet for this event because there will be different hours and time blocks in coordination with Barbara Hatch. • Solicitation to Groups (Assist Steve Siddoway) - Shelly was working on updating the list of groups, so this is in progress. • Chamber Presentation (Colin Moss Et Anne Little Roberts) - Colin is still waiting for data regarding the data collection. There are seasons ending in different sports, so this will be in progress for a while. • Parks Et Recreation Month Debrief - July was Parks Et Recreation Month. Hashtags #Meridian Parks and #PlayOnJuly were created for families to take Parks rr Recreation Commission Meeting Minutes - August 9, 2017 Page 3 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. pictures in Meridian parks and post on social media. Shelly will provide an update regarding the contest at the next Committee meeting in October. • New Marketine Ideas - Their load is fairly light as far as a committee. Colin mentioned he will potentially identify something in the Department where Committee members could be of better use. The group discussed last month a potential theme for the Community Block Party. However, they realized "fun" is the theme, so maybe not theming this event would be better. They also brainstormed other Marketing Committee items. i. Community Presentation a. Heroes Park Art Update - Hillary Bodnar Meridian Commissions Et Committees Specialist Hillary Bodnar provided an update about the Journey of Heroes art project in Heroes Park. After presenting the trail marker heroes to City Council and the list of other heroes that were incorporated in the primary art installation, there were multiple conversations going on about the representation of genders in the art installation. Councilmember Borton emailed Hillary and asked about the process used to come up with the two sets of heroes—both the trail marker heroes and the primary heroes. In order to include one more woman and not dishonor the submitted public input recommendations from the schools where the selection process was addressed in the Parks Committee meetings, it was decided that one of the primary installation heroes would be replaced with a female figure. After consulting with the artist Ken McCall, he did indicate that there were some of the male figures he did not want to eliminate or did not want to consider eliminating. So the one that was chosen to replace with a female (Rosa Parks) was Albert Einstein. Ken McCall collected a number of other different images: Sacagawea, Police Officers, Doctor, Astronaut, Fire Fighters, Military Service Members, Abraham Lincoln, Martin Luther King Jr., Amelia Earhart, and Lewis Et Clark (main art installation). Because of the timing of this request, the project is not behind schedule and not over budget. Ken built in with his contingency the cost to cover the image rights that he had already purchased with Albert Einstein and the additional image rights he had to purchase with Rosa Parks. There are five images on the trail markers: Dean Brigham, Kristin Armstrong, Chief Joseph, Alex Fox, and Gregory "Pappy" Boyington. With the changes, there will now be four males on the trail markers and one woman. For the primary installation, there will be three images with women, four images with men, and then four non -gender -specific images. The trail markers will be replaced approximately every five years. The primary installation with the 11 heroes has a life expectancy of 20-30 years. Only the images on the five trail markers will be replaced with new hero selections. MPR Commission Feedback: * Sharon Borton - She reported the Parks Committee had concerns about the image selected to represent the police, as it is difficult to see with the hands saluting and covering their faces. On the Lewis Et Clark image, the graphic had the heads cut off. The Parks Committee also wanted the "Lewis and Clark Trail" verbiage to be cropped from the graphic. Hillary believed these are Just formatting issues. She and Mike will verify if the heads will be visible and if the verbiage will be removed. Parks & Recreation Commission Meeting Minutes - August 9, 2017 Page 4 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Regarding the Sacagawea image, it is an image of a postage stamp. Will only the figure remain? Yes. Jessica West - Aside from purchasing the rights to use the images, have the banner images already been ordered to be fabricated onto the flags? Hillary was uncertain. Since the deadline was July 28, 2017, any of the banners could be complete at this time. There was major concern with the police officer and Lewis Et Clark images. What are their options? Mike Barton, the project manager, and Hillary will reach out to the artist and let him know their concerns, obtain some feedback on both timing and budget, and then communicate to Jessica West, who was appointed to be the Commission's point of contact on this project. Will the description about the hero and the school selecting the hero be on the front or the back? How will this information be displayed on the mile markers? Hillary was uncertain. Staff would follow up with the artist. 8. New Business a. Meridian Homecourt Update - Garrett White MPR Homecourt Facilities Manager Garrett White provided an update about the Homecourt in terms of operations, users, tournaments/events, finances, and existing and future building improvements. Copies of his PowerPoint slides are attached to these meeting minutes. MPR Commission Feedback: • Sharon Borton - When the gym floor is sanded down in 2018, how does this affect functionality? Garrett was told based on different floor company representatives he has spoken with, they recommend doing the entire floor at once rather than in phases, which is a six-week process and would be completed in a certain order. The gyms would be closed down around mid- August through September. This is a slower time in the year. • Jessica West - When Garrett was speaking about the finances and in looking at revenues versus expenditures, does the $56,411.80 in one-time capital outlay building improvements cover the rest of the projects this year? Yes. How much does the LED lighting project cost? The LED conversion will cost approximately $40,000 but will come with approximately $20,000 in Idaho Power incentives. The project is also estimated to save approximately $7,400 each year in electrical costs. • Creg Steele - What is the life expectancy on the lights? They are guaranteed for five years but can potentially fast up to 10-12 years. • Hannah Sturtevant - Approximately half of the revenues came from rent paid by the YMCA and the church over the course of a year. When the YMCA vacates and the MPR Department will start holding classes in that space, will MPR staff still be able to generate the same amount of revenue in a year? Most likely no. However, the MPR Department will be offering other programs and collecting revenues from Pickleball, Open Gym, etc. b. Kleiner Park Bandshell Shade Discussion - Mike Barton MPR Parks Superintendent Mike Barton reported the Parks Committee has been working on some shade options for the bandshell at Kleiner Park. He presented a Parks & Recreation Commission Meeting Minutes - August 9, 2017 Page 5 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at feast 48 hours prior to the meeting. PowerPoint to the Commission which highlighted graphics of the trees planted in the spectator area that will provide shade to people who are watching a concert or a performance and two shade options for the performers on the stage. Copies of his slides are attached to these meeting minutes. Mike recognized the efforts of the Parks Committee members who preferred Option 2. Part of this exercise was to study some concepts of what might work and what is worthy of more development and refinement. MPR Commission Feedback: • Creg Steele - The advantage of Option 2 with the sail going underneath the rooftop is that it will help keep some of the heat and reflectiveness away, unlike Option 1. He wants to see the sail wider though. He has spoken with bands who said current conditions are brutal. • Hannah Sturtevant - She was surprised that this was a shade structure for the performers; she thought it would have been for the audience. Has Mike received a large amount of complaints from the performers that use the bandshell? Yes. Numerous complaints. • John Nesmith - He spoke with a very popular band in the Treasure Valley that performed at the Kleiner Park bandshell. Members stated they would never come back because the heat was brutal. He concurred with Commissioner Steele. He emphasized to make the design look like it was supposed to be there originally which needs to be done well, even if it takes more time. • Kayla McNay - She liked Option 2 because it is more productive and efficient from the shade study time lapse video Mike showed the Commission. She also liked the structure of it more than Option 1. She hopes the shade sail will be widened. She also likes the idea of emulating the other shapes that are already present so that it flows more and does not seem like an add-on but an original fixture. Is there a limit to how high the fabric can go in the bandshell? No. The sail is not restricted to height. MPR staff would put it up with a bucket that extends out and would be taken down over the winter months. However, they do not want the sun to cut underneath it late in the day either, blinding performers. • Keith Bevan - He agreed to what has been said and preferred Option 2. Would the sail be high enough? At what point would the view of the spectators sitting on the berm be obstructed? At this point, it is unknown, but the sail would have to be high enough that when a patron is at the top of the hill, they would be able to see the performers underneath the sail. MPR staff will refine and develop the Option 2 concept and return to the Commission at a later date with a more finished product for further feedback. 9. Old Business a. South Meridian Regional Park Naming Recommendation - Mike Barton MPR Parks Superintendent Mike Barton reported they have been working on the design for the next phase of the future Regional Park in South Meridian on the south side of Lake Hazel between Locust Grove and Eagle Road. Currently, the park does not have a name. They have done some brainstorming at the staff level and brought up some names for the Commission's consideration: Highland Park, Parks & Recreation Commission Meeting Minutes - August 9, 2017 Page 6 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Falcon Ridge Park, Innovation Park, Adventure Park, and Exploration Park. Copies of Mike's PowerPoint slides are attached to these meeting minutes. MPR Commission Feedback: • Jessica West - Are the current elements the Commission has looked at up to this point STEM? Correct. With a name, would they gear those elements in alignment with the name? Yes, although MPR staff has not fully developed all the things that could be in the park. They have been focused on the general layout. The sand and water play is still there. But as for as the playground, it has not been designed yet. A lot of the interpretive features that can be in the park have not been completely thought out yet. She liked both Exploration Park and Innovation Park because of the STEM elements. She also really liked the Highland Park name and suggested keeping this name on a short list for another park someday. She did not like the Highland Park name for the South Meridian Park as much as the other two names noted above. • Jo Greer - Is this the same park that was originally going to be Discovery Park? Yes. She thought this is the theme they were going for. She liked the Exploration Park name because it is closest to the Discovery Park name and liked the font style, but it needs some color. She also liked Adventure Park because there is a dragonfly on it. The Innovation Park symbol looked like a spinner to her, which she did not like. • John Nesmith - The STEM issue is a big part of what they are doing but the park is also going to have a sports theme and a family element. He liked the names Falcon Ridge Park and Innovation Park. He liked Adventure Park and really liked the graphic, but the name is too similar to Adventure Island. • Creg Steele - He did not like Adventure Park but liked Innovation Park or Exploration Park because they work well with what they have talked about; i.e., STEM. • Sharon Borton - She echoed Commissioner Steele's comments allowing for different STEM opportunities for kids and families to immerse themselves. She noted there is a charter school in Kuna with the name of Falcon Ridge Public Charter. The South Meridian Regional Park would be close to Kuna. She questioned whether to consider this name because of its proximity. • Kayla McNay - She liked the thematic name Exploration Park, but she thought the font was a little bit difficult to read and busy. She suggested simpler, easy - to -read letters. • Hannah Sturtevant - Out of the five, Adventure Park, Exploration Park, and Innovation Park are more aligned with the theme the Commissioners had talked about before. She did like the actual names of Highland Park and Falcon Ridge Park; however she liked the theme/graphics of the other three. She leaned more toward Exploration Park or Innovation Park because an adventure park would be less widely used by lots of age groups. She thought Adventure Park seems like a six-year-old park, and Innovation Park can target a wider age range. She thought Explorer Park rolls off the tongue better than Exploration Park. Commissioners McNay, West, and Nesmith agreed. Parks rt Recreation Commission Meeting Minutes - August 9, 2017 Page 7 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. She really liked how distinct all of the themes are and suggested not just sticking to the exploration theme of wilderness and maps, but bring in all the other themes that were brought up. + Keith Bevan - He stated when he thinks of Adventure Park, he thinks of a theme park. Highland Park to him sounded like a town (there is an actual town in Texas with this name). What Mike Barton heard from the Commissioners is that Innovation Park and Exploration or Explorer Park are worthy of developing a little bit more. For the Innovation Park graphic, make it more park -like and fun and less techy. The Exploration Park name graphic is hard to read. b. FY2018 Budget Update - Steve Siddoway MPR Director Steve Siddoway reported on the fiscal year 2018 budget process. Steve was before the Commission at the beginning of the budget process and talked about the enhancements that were moving forward. Staff received feedback from the Commission as to priorities and importance of some of these, which were passed on to Council during the budget process. The full list of items that he went over and requested were tentatively approved in the budget that has been published, which is not yet final until it is actually adopted at the end of August. He reminded the Commission of what the items were in some detail: • Enhancements: 1) South Meridian Regional Park Construction 2) Meridian Homecourt Improvements 3) Recreation Camp Coordinator 4) Rail -With -Trail Construction Et Pathway Connection Projects 5) Parks Maintenance Capital Equipment 6) ADA Compliance Repairs 7) Kleiner Park Bandshell Shade Structure 8) Borup Property Well Construction 9) Pine Avenue Cost Share • Main Replacements: 1) 2001 Ford Expedition 2) Christmas in Meridian Equipment 3) Homecourt Facility Bays 1-5 and Parking Lot Light Fixtures/LED Conversion 4) Sound Garden Equipment at Adventure Island Playground in Settlers Park MPR Commission Feedback: • Hannah Sturtevant - Colin Moss had previously mentioned to her that it was in the long-term financial plan to hire another event planner or allocate more money towards one. A staffing study was completed with the MPR Master Plan a couple of years ago. Long term there would be a Seasonal Special Event Specialist who would be like an assistant to Renee White and would also be the staff person for some of the other events taking place. This position is in the City's Comprehensive Financial Plan in 2021. CitylDepartment staff members are starting this next month an update to the Comprehensive Financial Plan, and as that gets under development, Steve stated the Commission could potentially have a discussion about it later this year if they would like. 10.Workshop - NONE Parks Ft Recreation Commission Meeting Minutes - August 9, 2017 Page 8 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 11. Staff Reports MPR Director Steve Siddoway reported on the following: • It has been a very good and demanding budget season. The MPR Department had a very favorable outcome so far from this season. This certainly has been a lot of what has been taking a lot of time as well as staffing -related items. • There is a whole host of construction projects and busy summer schedules for events, sports, classes, and camps that have made for an amazing summer, one that has been really big for MPR staff. MPR Parks Superintendent Mike Barton reported on the following: • Three New Future Parks - He showed the Commission a PowerPoint he provided at a recent MPR All -Staff Meeting concerning construction progress on Reta Huskey, Keith Bird Legacy, and Hillsdale Parks. • Five Mile Creek Pathway, Segment H2 from Badley to Fairview - This pathway project is under construction. • Linder Road Sidewalk Widening - The Linder Road Sidewalk Widening project, which is directly west of Tully Park, is currently out to bid. A pre-bid meeting is scheduled for August 22, 2017. This will be a fall construction project. MPR Recreation Manager Colin Moss reported on the following: • Upcoming Events - There are three Movie Nights remaining. Commissioner Bevan and Greer will be at Settlers Park this Friday to help hand out Activity Guides. If anyone is interested in going out to either of the other two remaining Movie Nights after that, he would appreciate having Commissioner presence. The Jungle Book will be shown the following Friday. The Lego Batman Movie is the final movie of the season in a couple of weeks. The Youth Farmers Market event has been going well. They have been getting more vendors than they had last year, which continues to grow. This event will end on September 2, 2017 (Labor Day weekend). Kleiner Park Live is moving to the fail this year and begins on August 31. There will be five shows on Thursday nights in August, September, and one in October. The rescheduled date of Gene Kleiner Day is coming up on September 16. • Fall Activity Guide - The guide will be released on Friday, August 11, 2017 in the Meridian Press. He provided copies to the Commissioners. • MPR Software - MPR staff has finalized the termination extension with ActiveNet. A formal termination date with ActiveNet is December 4, 2017. MPR staff is working on their implementation plan with Rect so that the go -live date will officially be December 5. With a 12 -week implementation plan, staff will be getting started with Rec1 at the beginning of September. He has the contract to Legal, Finance, and IT staff for review and is working through logistics. • Summer Camp - Summer camps have gone really well this summer. Let's Play Sports Camp, Camp Mer -Ida -Moo, and Outdoor Adventure Camp numbers are all up in every single one. With the new Recreation Coordinator position in the tentative fiscal year 2018 budget, the Department hopes to have a third site at Discovery Elementary School. Parks rr Recreation Commission Meeting Minutes - August 9, 2017 Page 9 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • Independence Day Festival - The July 4"' event went really well. Barbara Hatch added a bunch of games, three-legged races, and potato -sack races, which seemed to be a great addition. • Adult Sports - The Fall Softball League has gotten started and will run until the end of September this year. The annual men's Red -Eye Softball Tournament was recently held at Storey Park, which went really well. Teams were maxed out at 18. 12.Adjourn Commission President Sharon Borton entertained a motion to adjourn the meeting. Commission Vice President Jo Greer moved to adjourn the meeting. Commissioner Creg Steele seconded. The vote was unanimous and in favor of the motion. There being no further business, the meeting adjourned at approximately 8:34 p.m. (AUDIO ON FILE OF THESE PROCEEDINGS) APPROVED: SHARON BORTON, PRESIDENT JO dktER, VICE PR SIDENT /rem / /-AO.Z/ DATE ' Attachments: 1) PowerPoint: Meridian Homecourt Update (4 pages) 2) PowerPoint: Kleiner Park Bandshell Shade (6 pages) 3) PowerPoint: South Meridian Regional Park Naming Recommendation (4 pages) Parks rt Recreation Commission Meeting Minutes - August 9, 2017 Page 10 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting. South Meridian Regional Park Design Development Update Meridian Parks & Recreation Commission July 12, 2017 P y u V J j 3 V J i (L- , y -I - -�.w., u a, M EL C rn C'• V 7/12/2017 1 1 ' 1r� r Eaw V J , � ��JJ �"�1�JJ'�� y�'I cr -------------------------- , 1 1 1 1 1 i 1 1 1 1 1 1 1 ;3 1 i-------------- -------- ----- -------------- ----------------- ------------ + 7/12/2017 G ! find the right volunteer for the job Park Ambassadors Large Special Events: Movie Nights, Block Party, Holiday Parade City Hall Front desk volunteers City Hall Tour Guides Boy Scout Eagle Merit Award projects Team building projects for the business community Covering the Mayor's admin desk for lunch hour each day 7/12/2017 1. Update on the Park Ambassador Program Starting our Sth season Thirty currently active volunteers, mostly older gentlemen, with only eight being women Six have been with us since day one The goal is to make the program a win-win for all We're looking for a younger demographic and so promoting this as a time to work on your wellness goals by covering the park by bicycle or walking a bit. 7/12/2017 2 e equipment is showin 13 Electric Gem car has 8,710 miles and a few fender benders some wear Explorer is at 103,98o miles - O_ 7/12/2017 3 w_ Our front desk volunteers have been going strong for five years now Over 8,500 guests a year stop by the desk to ask for assistance Billie received Volunteer of the Year for her four days a week contributions at the desk. 3rd Grade History Tours of City Hall 6o+ tours given each spring and fall 7/12/2017 4 7/12/2017 assist Roger Norberg with Eagle Scout Merit Award Projects This summer b scouts will complete their project with us. The scouts will be assembling the many picnic tables, trash receptacles and barbecues for the three new parks. Mathew Siddoway was responsible for the time capsule in the Rock of Honor Plaza on Memorial Day. 7/12/2017 Episodic volunteers for community events 7�* W` , 62 volunteers gave170 hours for the 4th Funl r Parks 'Of r?•,r _ r ��_ Recreation M1 �� -',May S • '17 A The Meridian Parks and Recreation Department's mission is to enhance our community's quality of life by providing innovatively designed parks, connected pathways, and diverse recreational opportunities for all citizens of Meridian that create lasting memories. Meridian Parks and Recreation is a premier department that provides family- focused opportunities for the Meridian community and responds to a growing and changing population. r4i W 7/12/2017 "Hove that Meridian Parks & Recreation provides Places and activities that create quality of fife erperfences, bring better balance to working families, and are fun and enjoyable. This is what it's all about at the end of the dayl " 1 Department Director 1 Parks Superintendent 3 Administrative Assistants 1 Recreation Manager 3 Recreation Coordinators `t 2 Recreation Site Supervisors 1 Facility Coordinator 1 City Arborist 1 Parks & Pathways Manager 1 Marketing Coordinator 1 Volunteer Coordinator A it 1. 1 Parks Maintenance Foreman 11 Parks Maintenance Staff =' --- Seasonal Staff as Needed C('( inR lorry ►.www This voluntary nine -member citizen commission, appointed by the Mayor and City Council, advises on park planning, capital improvements, policies, recreation programs, budgeting, and other relevant issues. The Meridian Parks and Recreation Commission meets the 2nd Wednesday of each month at 5:30 p.m. in the City Council Chambers at Meridian City Hall. These meetings are open to the public. Top (left to right): Hannah Sturtevant, John Nesmith, Jessica West, Creg Steele; Bottom: Kayla McNay, Sharon Borton (President), Jo Greer (Vice President), & Debbie Shaner; Not pictured: Keith Bevan C4-rE �oi� J. O� fur Faci,Lv� Administrative Offices Meridian City Hall — 2nd Floor (in Downtown Meridian) ��■dll is Facilities Maintenance Shop 1700 E. Lon ark (off Locust Grove) C41E [UIZ 11hR„r POM AM n' flA r F Meridian Community Center 201 E. Idaho Avenue (in Downtown Meridian) Garrett White Meridian Homecourt 936 Taylor Avenue -i (off Franklin Road) C4rP1p� f P&WNW� 7/12/2017 4 Powk y, PULzay & Ope� St O(IE �r� j Roger Norberg PAM AMRECMIJM Pawl, y, Meridian Park System Map, N & 5t�ac-ems ww•. r.. u•r .ir. � Lire � �'MMMr•.• �:�^If M!� �• tz /wu 4�r..�.w. " 1N I•w rwrq r.� lA�.wwM Geographic, a� Distribution ewe_. "—,.. C�i°'(e IDit IANC Prim AM PKCFAAM 6 ©u,r Park, Regional Parks — Large urban parks with abundant parking, capable of accommodating large groups and community events. Attracts users from throughout the city, state and region. 04'fi iu MWN Regional Parks: Julius M. Kleiner Memorial Park 4— Settlers Park Community Parks— Serve a broad purpose to the community while stili providing adequate neighborhood level of service to adjacent residents. Generally serves users within a 1— 3 mile radius. Adequate parking minimizes neighborhood conflict. Community Parks: Bear Creek Park Heroes Park T. Storey Park Tully Park --o- 'r 7/12/2017 6 ,)&w Park, y Neighborhood Parks -- Serve as the recreational and social focus of the neighborhood, primarily serving individuals, families and small groups who reside within walking distance. Limited on-site parking. nuo r,o �aw�oe Neighborhood Parks: *m B'^ Street Park Centennial Park Champion Park Chateau Park Gordon Harris Park Renaissance Park Seasons Park Special Use Parks — Cover a broad range of parks and recreational facilities oriented toward single -purpose use, limited, isolated or unique recreational needs. k 4 # Special Use Parks: I City Hall Plaza Cox Monument. Fire Station #4 Pocket Park Generations Plaza �"J` Storey Bark Park �.: RIUKAM 7/12/2017 7 13 Sports Parks — Sport -oriented facility. Sports Parks: 4m Heritage Middle School Ball Fields Jabil Field (�5 �E IDrt IANC dwt iuo MotuKw Regional Parks: Julius M. Kleiner Memorial Park Settlers Park Community Parks: Bear Creek Park Heroes Park Storey Park Tully Park Neighborhood Parks: 81" Street Park Centennial Park Champion Park Chateau Park Gordon Harris Park Renaissance Park Seasons Park Girls Fastpitch Tournament • May 26-28 • 40+ Teams Special Use Parks: City Hall Plaza Cox Monument Fire Station #4 Pocket Park Generations Plaza Storey Bark Park 20 Sports Parks: Heritage Middle School Ball Fields Jabil Field CCf E IDS PMO ANWOKAM Rachel Myers 7/12/2017 E P k& Rail.- wbH^ Tra.ik Meridian currently has "0 15 miles of pathways. Z -Card Map Ci% ion Jay Gibbons nws pro �tviunwi Meridian We maintain has been a Tree City within the CityUSA for y of f ANIF Elroy Huff NJ= An KOKAr" _s .Y F. i 9 r3 y fkt.. N u -y Downtown Tree Box Replacement Timeline � bM4 aaa� *1l� cm tto bn baws ed j r � FML I � 0% 10% 20% 30% 00% 50% 60% 70% 60% 6Q% 100% N Taal Taw B.— C4�� IDI�J. PW=No RCCWAM y 77 Summer Camp GrowthC4'lE IIt In f More Senior Activities PNW ue 7/12/2017 10 Basketball * Softball (Regular & slowpitch) Flag Football * Volleyball Recreational & Competitive '�"+ ......a Divisions m Tyler Roberds 7/12/2017 11 Activity Guide Enrollments by Period F.-2.6- 2500 .2002 p c 2000— 02M .2M a 1500 li*1+ F 1000 — — .20,2 500 •�13 OM14 0 !, .lou Miler GukM Spriny,Summer Guide F&I Gufde 4589 2016 .tole Activity Guide Period 2533 5 yrs .2012 1368 10 yrs Outdoor Adventure Camp GrowthC�l� in� f Jake Garro Basketball * Softball (Regular & slowpitch) Flag Football * Volleyball Recreational & Competitive '�"+ ......a Divisions m Tyler Roberds 7/12/2017 11 13 ,9 f ke, N v4wbe rk MPR Sports Teams ThroUgh May 4, 2017 M F W H 3 1° E00 500 400 700 200 100 0 3004 2000 3WT 7W/ 2000 20e0 3611 2012 2017 201A 2016 2014 2017 Calender Year am 6000 aoe6 3000 2000 1000 0 31105 20M 2007 2001 2061 2010 2011 2012 2013 2014 2015 2014 3017 Calender Year 559 2016 386 5 yrs 114 10 yrs CNNE 1n�f FAW k" pGIGUOM MPR Sports Participation Through May 4, 2017 CME Ion J PAM AND 1eG0A1M1 40.y Fm1 o.s. P.A01e.. err lr..e.r.er pr wr.ra varpr NrOre rorpr arrortairpw errrraarer efr0ar.arsr eiwnr Ylew�aY artier Oawr� �=- to rawor O1r�na nw r.yru isaa�s a.l. are.. asP.q e.+:saaw ise�+1 rr.w.Y rr.lar esa.a6aeovrna.. as.,vy rr.5.e.e+ errvrvreraYa.+++ Ormrr+Ya.+.e+ e'w.wu'rirY ar.pr ' OYI.w Pt<Vr.1M. OFlep Fo6e>a5 nAdu1 podprball ■burs FW Faagmh OFW 66*01 W oFAlt Vd"tall FOS~ Osl ,VosrrbO :Gars Spmg F"Vah Spn110 50116411 ■Sprang Vdl.ybal ■Spnng BmkwNl O *, B4a5emal owlm.l V."A" v1 7/12/2017 12 INA Goals: Better Customer Service Online Facility Reservations Remove Online Transaction Fees Timeline: Current Contract Ends 9/1 Using time Now to vet Best Option A Re "Special" in Special Events! Wit Sptzi,a.L F A R Unplug and Be Outside Week Paws in the Park Dog Fair CableOne Movie Nights in Meridian Gene Kleiner Day Community Block Party Independence Day Youth Farmers Market Howl -O -Woof Pooch Parade Rake Up Meridian Trunk or Treat & Dance to the Beat Christmas in Meridian y Park Ambassador Program City Hall Information Desk City Hall E Tour Guides CRIB ta`�1 Barbara Hatch nun Am RaAM 14 ray 1�- Nwwb�wy Volunteer Hours low Som moo 7000 6ao9 r 5999 j u09.5 4000 II 29!5.75 Spm d 2269 2000 1454 16iq i 1]90 1906 7007 7006 2OW 2010 5011 MI 293 ZOR 7015 3011 C4f-F>nl Tln PaasmpRtCRLU u Volunioer Hours Puk Amknudm Vakmresl Noun . [Ary Hal Frool Oerk Vqunlrer Hous . Olher V.tuw— Ho— 10000 9360.5 90000 8500 0000 S78k 80000 8 500 S71k 8000 70000 7500 .$62 7000 6500 60000 OWTolal Volunteer Hous = 6000 S48k —Other Volurrlaar Hour 5500 $46k 50000 1k ...� Cay Haa From Desk 500 0 4 M09.B 40000 Hom Park lA � uudor y 4000 S33k 09S2.S Vokmtmr Hour 2995.75 7112 30000 —r Coq Savkgs to the Cay ~ 3000 S21k f25k 250D 2260 2021 2204.75 1s000 lase 1�6 1310 20000 1�uQaoao - F 2006 2007 2005 2009 2010 2011 2012 2013 2014 2015 2016 Year �ip�f<E ID[Z IASN� tarso arm IrItklArlaa 7/12/2417 1S 3 New Parks to Open in 20171 c4fi In Mike Barton PNM An KCWAM Hillsdale Park Part of The krill collaboration 10 -acres near Eagle & Amity Agricultural theme Fall 2017 opening CRIE IDIt IANr. FOAU wo uuwo HILLSDALE PARK O 7/12/2017 16 ©wfkt,HortJZ"' Keith Bird Legacy Park Formerly called Bainbridge Park r 7.5 acre neighborhood park r Bainbridge Subdivision near Chinden and Ten Mile �iL'(EiD[Z IANC MM Am YOXNA r Reta Huskey Park 8.9 -acre neighborhood park Near Ustick and Ten Mile in the Bellano Creek Subdivision MT�r. �„ LYIfF1UpW Rm 1W ice/ N4fllt �on�Y nMwt A�wM - !a, � }w'g, • ."Y � tYm ux�w AYnp fi i [,i( f- ID[t � rm" No rntruon 7/12/2017 17 f C1 CEinF� tA[��. nwa NO awu a 77 -Acre Regional Park . South side of Lake Hazel Road, between Locust Grove & Eagle Roads Discovery theme .- Softball complex, tennis courts, dog area, pond, soccer fields, splash pad, picnic shelters, walkin }caths and more. A----------------------------------------� o � � � u Va � J.� �. Phase 2 -52 saes J CC(E InF� IANC nuo AM unLum 18 Strategic Goals 5.A. Spur development of quality, regionally significant facililies for recreation and entertainment in Meridian. 5B. Develop, maintain, and foster a portfolio of activities and events that serve the diverse needs of the citizens of Meridian. OVE iDR IAN;r-- J C% (4 E1°rt 1� Future Public Softball Complex 7/12/2017 19 PunW Destination Playground r Sandplay Water Feature Passive Green Space . Experiential Focus Softball Complex . Phase II: Soccer, Softball Fields Objective 5.8.1: Determine, attract, promote, and maintain a "signature" event for the City. foll MOVIE NIGHT IN MERIDIAN 7/12/2017 20 L This objective is beginning now. OQN� ftimAM Kezp- Up- w44 -k, ALL tGA.,e, Ac4ioiJ fLIKE US 1 FAGEBOOKI Meridian Parks and Recreation www.meridiancity.org/parks Storey Bark Park ma FOLLOW US ON Mashtag your photos in tW1�E@r our parks with: and @Meridianidaho OCA ink i� f Shelly Houston MpKam 7/12/2017 21 7/12/2017 22 ME I k N� a Qtu a w a_ z W O Q J Q a 0 OC O E W OC W Z Z W a J ME 7/12/2017 DRONES IN CITY PARKS Presentation to Meridian Parks & Recreation Commission Emily Kane, Deputy City Attorney July 12, 2017 Overview: Drones AKA Unmanned Aerial Vehicles (UAVs) Idaho Code: Remotely operated, powered aerial vehicle, aircraft, or drone that does not carry a human operator and can fly autonomously or remotely FAA: Aircraft that is operated without the possibility of direct human intervention from within or on the aircraft Overview: Drones Overview: Drone Laws Regulated by Federal Aviation Administration Remote pilot in command (commercial use) Model aircraft operator (hobby/recreational use) Public aircraft operations (governmental use) Regulated by Idaho Code § 21-213 — Not allowed: "Record an individual' without written consent Surveillance of private residence Photos/videos of farming operations Regulated by Meridian City Code § 13-2-6(T) 2 Current Parks Code Meridian City Code § 13-2-6(T): Except as expressly authorized by the director, the following prohibitions shall apply in all City parks. These prohibitions shall not apply to police officers or MPR personnel acting in the course and scope of their duties. T Remote Controlled Objects: No person shall operate a remote controlled toy, vehicle, or other object when other persons are present. A violation of this provision shall be an infraction, the penalty for which shall be twenty five dollars ($25.00) plus court costs. Proposed Parks Code Update Meridian City Code § 13-2-6(T): Except as expressly authorized by the director, the following prohibitions shall apply in all City parks. These prohibitions shall not apply to police officers or MPR personnel acting in the course and scope of their duties. T Remote Controlled Objects: Except by written order of the Director, kWo person shall operate a remote controlled toy, vehicle, or other object when other persons are present or during a special event or or presents a risk of harm to persons, animals, or property. A violation of this provision shall be an infraction, the penalty for which shall be twenty five dollars ($25.00) plus court costs. 7/12/2017 3 Proposed Parks Code Update Clarifies that Director has discretion Director's order—time, place, manner Condition of temporary use permit "When other persons are present" "Other" x Operator's helpers, spectators, participants "Other" = Hon -participants Address noise, collision, privacy concerns Special events Event organizer can have a drone "Bring your own drone" not allowed Safety—people, animals, property 7/12/2017 4 E IDIAN:--- PARKS Ft RECREATION COMMISSION PARKS COMMITTEE MISSION: The mission of the Parks Committee is to help steer future locations, park identities, amenities, and art to better serve the demands of the City of Meridian and to work closely with the MPR Department to develop and implement concepts into functional parks that serve all citizens. GOALS Ft OBJECTIVES a Fiscal Year 2016-2017: 1. Recommend the design, construction, and installation of two artificial shade structures at Bear Creek and Julius M. Kleiner Memorial Parks. 2. Continue to seek opportunities to add shade in parks. 3. Assist in the design and development of the future South Meridian Regional Park. 4. Develop specific recommendations for multi -generational amenities. 5. Work with the Arts Commission in using art to reinforce the identities of the three parks— Heroes, Champion, and Renaissance. 6. Develop a recommendation for a new Memorial Plaza in Kleiner Park. MINUTES • Wednesday, July 12, 2017 The Parks Committee met on Wednesday, July 12, 2017 in the City Council Conference Room at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:40 p.m. Attending: X Sharon Borton, Commissioner Et Chairwoman (Minutes Taker) MPR Commission Parks Committee Meeting - August 9, 2017 Page 1 of 3 Persons desiring accommodation for disabilities related to documents andlor hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Creg Steele, Commissioner X Jessica West, Commissioner X Steve Siddoway, MPR Dept. 1. Memorial Program/Kleiner Memorial Plaza Update The MPR Department partnered with the MYAC, and Lance Baumgartner presented to Council; he did a great job. MPR staff and Commissioners are hopeful that they can do this as a design -build. There will be $20,000 allocated for the project from the MYAC participatory budgeting process. This project will kick off in late summer/early fait. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 2. Heroes Park Art Update The Journey of Heroes Art project was presented to Council last night. The artist, Ken McCall, has secured the rights for all of the flag images. The Committee asked to see those finalized images for their next meeting. Action Items: • MPR staff to provide finalized images at the next Committee meeting for review. Committee Recommendations to Commission: • None at this time. 3. Shade Update Steve reviewed the history of the Committee's shade inquiry approximately two years ago. Then they went into the Kleiner bandshell shade options. There was one design they really liked which involved a covering that started at the bandshell and expanded out that would be canvas and have some girders on the side that look like the artwork in Kleiner Park. Shade is still being investigated with the architect as well. They are moving in the right direction. They discussed the second shade project at Bear Creek Park. This is a shade structure with a roof and four poles (standard picnic shelter) that will be situated in between the softball fields. Construction kicks off in September 2017. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 4. South Meridian Regional Park Update Mike Barton will provide a design development update later in the evening. He will also initiate a park naming discussion. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 5. Fire Station Update in Bear Creek Park MPR Commission Parks Committee Meeting - August 9, 2017 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. They also briefly discussed the Fire Station and location in Bear Creek Park. This is something that is still being examined by the Fire Department and City Council. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, August 9, 2017 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Images for Heroes Park Art Update 2. Continued Shade Discussion 3. Staffing in Parks after 3 p.m. MPR Commission Parks Committee Meeting - August 9, 2017 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS Ek RECREATION COMMISSION PATHWAYS COMMITTEE MISSION: The mission of the Pathways Committee is to identify opportunities to implement and develop a connected pathway system that enhances the quality of life through transportation alternatives. GOALS Et OBJECTIVES* Fiscal Year 2016-2017: 1. Plan for the Spring Pathways Tour on April 12, 2017. 2. Plan for the 2017 Pathways Priority Workshop on November 8, 2017. 3. Foster avenues to engage the public and increase outreach to the community in support of pathways and connectivity via media, pathway -related events, and/or regional pathway planning efforts. 4. Actively support the pathway project priorities. 5. identify gaps or missing pathway connections across the community to get them developed and/or upgraded. MINUTES * Wednesday, July 12, 2017 The Pathways Committee met on Wednesday, July 12, 2017 in Council Chambers at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:40 p.m. Attending: X John Nesmith, Commissioner Et Chairman MPR Commission Pathways Committee Meeting - August 9, 2017 Page 1 of 2 Persons desiring accommodation for disabilities related to documents andlor hearings: Please contact the City Clerk's Office at 888-4433 at (east 48 hours prior to the meeting. X Hannah Sturtevant, Commissioner 0 Debbie Shaner, Commissioner X Mike Barton, MPR Dept. 1. ACHD Pedestrian Advisory Committee Update John provided an update from the last meeting held. Members did a walking audit in downtown Boise to look at some pathways, trees, etc. Some of the information he will take back and share related to the things dealt with in downtown Meridian. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 2. Staff Update on Pathway Projects Mike reported the Five Mile Creek Pathway directional signage has been added at various sites. Staff members are working on a few sign -related issues. Mike reported the construction contract for Segment H2 from Badley to Fairview was approved by City Council last night. After a notice to proceed has been issued, the project should be under construction in a month. MPR staff has acquired an easement regarding the Linder Road sidewalk widening pathway connection. They will get an approved set of plans from ACRD, because part of it touches the right-of-way. Shortly thereafter, the project will go to bid for three to four weeks. Mike also provided an update about the Rail -With -Trail Pathway and a couple other pathways he is handling. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, August 9, 2017 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, !D 1. Staff Update on Pathway Projects and Signage MPR Commission Pathways Committee Meeting - August 9, 1017 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. (�EID11 IAN,- �J PARKS 8t RECREATION COMMISSION MARKETING COMMITTEE MISSION: The mission of the Marketing Committee is to promote events, programs, signage, and amenities in the City of Meridian, as well as develop and maintain relationships with community organizations. GOALS Et OBJECTIVES • Fiscal Year 2016-2017 1. increase Commissioner presence in the community by generating Commissioner sign-up sheets. 2. Generate an MPR Calendar of monthly activities. 3. Solicit and/or present an MPR PowerPoint presentation to Community Organizations. 4. Assist the Meridian Chamber of Commerce with a tourism presentation/package from grant funding for visitors. 5. Identify social media marketing for Parks Et Recreation Month (July). 6. Assist with marketing items for hand-out. MINUTES • Wednesday, July 12, 2017 The Marketing Committee met on Wednesday, July 12, 2017 in the Clerk's Conference Room located at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:45 p.m. Attending: 0 Jo Greer, Chairwoman Et Commissioner MPR Commission Marketing Committee Meeting - August 9, 2017 Page 1 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Kayla McNay, Commissioner (Minutes Taker) X Keith Bevan, Commissioner X Shelly Houston, MPR Dept. X Colin Moss, MPR Dept. X Anne Little Roberts, City Council Liaison 1. Commissioner Community Presence ft Monthly Activities Shelly will create some sign-up sheets for the Community Block Party, and possibly Trunk or Treat ready for the next Committee meeting. The group would like to encourage Commissioner presence at Movie Night and potentially the Youth Farmers Market. Action Items: • Shelly to create/revise the sign-up sheets. Committee Recommendations to Commission: • None at this time. 2. Solicitation to Groups (Assist Steve Siddoway) The Committee now has a list of service clubs they will be soliciting to. Keith provided an idea of potentially adding to the list realtor groups and Meridian schools and teachers as recipients of the MPR Department's Community PowerPoint for marketing purposes. Anne suggested the American Legion Post 13. Action Items: • Shelly will modify the list to include possible realtor groups as well as others. Committee Recommendations to Commission: • None at this time. 3. Chamber Presentation (Colin Moss Et Anne Little Roberts) Colin met with Taylor Williamson to suggest venues for sporting events in Meridian regarding the economic impact to the City. Action Items: • Colin has survey work to complete. Committee Recommendations to Commission: • None at this time. 4. Rock of Honor Liaison (This item was combined with "Commissioner Community Presence Ft Monthly Activities" noted above.) Action Items: • Merge this topic with agenda item #1 noted above. Committee Recommendations to Commission: • None at this time. 5. Parks Ft Recreation Month This month is Parks ft Recreation Month. Hashtags #Meridian Parks and #PlayOnJuly were created for families to take pictures in Meridian parks and post on social media. Action Items: • Shelly will continue to monitor the contest photos being submitted via social media. MPR Commission Marketing Committee Meeting - August 9, 2017 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Committee Recommendations to Commission: • None at this time. 6. New Marketing Ideas Colin reported Renee White is exploring the following possibilities: o Expanding the area for the Trunk or Treat and Dance to the Beat event; o Adding a Twilight Christmas Market for Christmas in Meridian; and o Adding a theme for the Community Block Party. Action Items: • None at this time. Committee Recommendations to Commission: • Potentially ask for theming suggestions. The meeting adjourned at approximately 6:38 p.m. AGENDA • Wednesday, August 9, 2017 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Commissioner Community Presence Et Monthly Activities 2. Solicitation to Groups (Assist Steve Siddoway) 3. Chamber Presentation (Colin Moss Ft Anne Little Roberts) 4. Parks Et Recreation Month Debrief 5. New Marketing Ideas MPR Commission Marketing Committee Meeting - August 9, 2017 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. CjQE IDIAN-- PARKS 8t RECREATION DEPARTMENT STAFF REPORTS August 9, 2017 Administration Division Parks Et Recreation Director's Report: STEVE SIDDOWAY (Please note, a verbal report will be provided at the August 9, 2017 MPR Commission Meeting.) Parks Division Parks Superintendent's Report: MIKE BARTON (Please note, a verbal report will be provided at the August 9, 2017 MPR Commission Meeting.) Parks €t Pathways Project Manager's Report: MIKE BARTON (Please note, a verbal report will be provided at the August 9, 2017 MPR Commission Meeting.) City Arborist's Report: ELROY HUFF 1. Tree Removals and Plantings - I have received great help from our seasonal staff with regard to various tree removals and plantings within the park system. Parks 8: Recreation Department Staff Reports - August 9, 2017 Page 1 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting, 2. Generations Plaza Christmas Tree - I have secured a Christmas tree for the annual Christmas in Meridian Tree lighting Ceremony in Generations Plaza. 3. Meridian Development Corporation Presentation - I am preparing a presentation to MDC to report on the 2017 Downtown Tree Sox Replacement project and to provide a proposal for next year's project(s). Recreation Division Recreation Manager's Report: COLIN MOSS 1. New Software - We continue to prepare for a software changeover in December. 2. Meridian Youth Farmers Market - Vendor participation at the Youth Farmers Market has been excellent so far this year with over 30 total vendors almost every week. The attendance has still been a little lower than what we'd like it to be, but our department and the Mayor's Office is constantly putting it out there to help promote it. 3. Event Scheduling - There are currently 57 events that have either taken place or are on the calendar to take place at a park this year. Weekly food truck rallies at Kleiner and Heroes Parks just got up and running. Other upcoming events include a couple of Concerts on Broadway dates, the Revival Music Fest, Idaho Arthritis Awareness Walk, and Kleiner Park Live. 4. Drone Certification - I will be the first person in our department to take the drone certification course. I'm currently in the middle of the course material and plan to take the test within the next couple of months. 5. Generations Plaza Concessions - We had a vendor approach us about placing a snow cone kiosk in Generations Plaza. Over the last month, we've worked through contract details as well as reaching out to surrounding businesses to ensure it would be a good fit. The new kiosk was placed on July 24'h and is up and running. 6. Field Reservations - We're approaching the fall season for several sports organizations, so fields will start to be used more heavily again which brings with it additional coordination. Parks 8: Recreation Department Staff Reports - August 9, 2017 Page 2 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Homecourt Facility Manager's Report: GARRETT WHITE Scheduling - This is an ongoing project, and I print off each week's schedule to post onsite for all staff and YMCA staff. Like I mentioned last month, I have scheduled out the facility through May 2018. After May 2018, the YMCA may or may not be moved out of the Homecourt facility. Their move -out date is determined by the new YMCA construction timeline. I have met with them several times in the past few weeks and will schedule their summer camps in the Homecourt facility regardless if they move out or not. 2. Winter Programming - I will advertise for the new Indoor Softball League this year in late fall. We have changed our Fall League to Men's and our Winter League to Coed, due to the number of teams we currently have in the fall outdoor leagues. I continue to work with our current Softball Umpires Association to determine rules and regulations for this league. 3. Projects: • Zoo Fan Installation - Mike Barton has been championing this project. This project will begin Tuesday, September 5t" and will be approximately two weeks long. The fans will help eliminate the moisture issue we have had in the past. Security Cameras - We have installed the gym security cameras but still need to put protective cages around them to prevent damages. We are also looking into installing a few more cameras. Hoop System Repairs and Service - The eight (8) hoops that are in the gym facility have never been serviced. We had a bolt come loose and one hoop system was broken down for a day. All hoops will have bolts tightened and baskets and backboards re -aligned and set to meet all safety standards. This service should be done once every two years and maybe once a year based on use. Floor Repairs Due to Moisture - We are working with ICRMP to determine the next steps. There is no more moisture or standing water under the floor. The repairs will be done the same time we do the annual refinishing of the floor. • Parkiny, Lot Reseal and Restripe - This project will begin the week of August 14th or the week of August 21St. Parks 8 Recreation department Staff Reports - August 9, 2017 page 3 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 4. Bay 5 Renovations We are still working with Insight Architects and reviewing design concepts. We hope to take the final concept to the MPR Commission in August or September. 5. Budget - I have been reviewing the Homecourt budget on a weekly basis. 6. Accounts Receivable - With Jeanette Sanchez's help, I have been sending out invoices for all reservations at the Homecourt. This last month was slower, due to the nicer outdoor weather. August will be slower as well considering the gym will be closed for two weeks or more for the resurfacing/ refinishing project. Recreation Coordinators' Report: JAKE GARRO, RENEE WHITE, Et TYLER ROBERDS 1. Fall Activity Guide - Jake is working to finalize the 2017 Fall Activity Guide. The activity guide will be released August 11. Fall classes will begin the week of September 4 and conclude December 22. Classes will be held in the Meridian Community Center and various locations around the community. 2. 2017 Fall Activities - Jake is inputting 2017 Fall Classes into our registration software. Classes for fall registration begin August 11; therefore, all classes need to be inputted into our software program so we are ready to begin fall registration on August 11. 3. Camp Mer -Ida -Moo - Camp Mer -IDA -Moo concludes August 11. Camp Mer -IDA - Moo has been very busy this year. Our two sites, Siena Elementary and Willow Creek Elementary, have been nearing capacity (50) each week this summer. We are looking to expand an additional site in North Meridian for the summer of 2018 at Discovery Elementary. 4. Outdoor Adventure Camp - Outdoor Adventure Camp will also conclude August 11. This camp has met its capacity of 12 each week this summer. This 9 -week camp meets at Willow Creek Elementary each day before embarking on adventurous activities throughout the Treasure Valley. 5. Let's Play Sports Camp - Let's Play Sports Camp concluded August 4. This camp for kids ages 6 - 11 meets weekly at Chateau Park and Heroes Park. Let's Play Sports Camp focuses on skills and drills and fun games in activities, such as Basketball, Football, Soccer, Baseball, and Softball. Parks B Recreation Department Staff Reports - August 9, 2017 Page 4 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 6. CableONE Movie Night in Meridian - It's been another successful year for Movie Night in Meridian. Weather caused us to shut down just one movie. Huge audiences of movie goers continue to come early to enjoy the park and stay late to watch the family -friendly movies. Large groups of teenagers continue to be our biggest challenge. We have removed the 18 and older signs and restrictions as they are completely unenforceable. We have reduced the number of MAV event security from six to two and asked them to rove the entire night reminding youth to please sit. The new projector purchased with the continuing 5 year CableONE sponsorship is superb. I am also very pleased with our new audio-visual set-up technical crew VCI Audio Entertainment. The quality is consistent, and the service is exceptional. Movie night continues through August 25 with the delightful "Lego Batman" as our closing feature movie. 7. Independence Day Festival - The Independence Day event was another monumental success. Attendance continues to grow; perhaps due to Boise's fireworks moved from the flooded Ann Morrison park to the fairgrounds or just the growth of the city. We offered old-fashioned games ran by volunteers including three legged races, sack race, and corn -hole toss. Live music filled the air while youth played on the jump houses until everyone settled in to watch the sky light up. 8. Meridian Community Block Party - The Meridian Community Block Party is on the horizon; it takes place Saturday, September 9, from 10 a.m. - 5 p.m. in Julius Kleiner Park. The one -day event is sponsored by Idaho Central Credit Union, The Village in Meridian, Boise Co-op, Westside Bodyworks, and Rocky Mountain Roll. Saint Alphonsus will provide the first aid station, and media sponsors from our new radio partners Scripps will promote the event with ads and promos in advance, as well as be onsite for live radio remotes. The day will feature the Mascot Dance Off and a large variety of youth activities and local businesses. 9. Mayor's Youth Advisory Council - Under the new leadership of Jodi St. Martin, the Mayor's Youth Advisory Council and subcommittee advisors have been meeting this summer. Our goals include planning the year's events in advance as much as possible, training our chair to lead the meetings and run the events, and work on earning better attendance at the TAC events. Planning is already underway for the 2017 Trunk or Treat event on Thursday, October 26. 10. Christmas in Meridian - The Christmas in Meridian Committee has been meeting and is excited to continue growing this event. New this year, the Parks Ek Recreation Department Staff Reports - August 9, 2017 Page 5 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. hours of the bazaar have been extended to offer evening shopping. We have extended the footprint to include the City Hall Plaza and are adding entertainment and food options. 11. Fall Softball - Fall Softball is off and running. We maxed out again with 90 teams and ended up with 15 teams on the waitlist. With the league starting a week late, softball won't end until the first of October. With most of Tyler's fields not having lights, he will only be able to play one game a night starting mid-December. This will cause problems with his officiating budget as he has to guarantee officials two games as per our contract. Hopefully the weather cooperates this season so there aren't any other delays. 12. Summer Volleyball - Summer Volleyball had a total of 27 teams, which is 5 teams higher than last year. Games are played at Bear Creek Park. There are only a couple weeks left in the season, and teams are starting to forfeit more often. It's very hot, and teams are starting to see repeat opponents lowering the motivation to show up. 13.3v3 Summer Basketball - 3v3 Summer Basketball had 6 teams sign up in its first year. Tyler had a team drop half way through and had to recruit another team. This league also has two weeks remaining and is running smoothly. This league will likely grow next year as players seem to enjoy it. 14. Red Eye Softball Tournament - The Meridian Red Eye Softball Tournament maxed out with 18 teams. Tyler even had to start games at a different location just to get all the games in the time permitted. Tyler will start tourney preparation beginning Friday, August 4th at noon and will work through the night until 7 p.m. on Saturday. Tyler has a staff member helping him Saturday morning so he can hopefully get a nap in. 15. Fall Sports Registration - Fall Volleyball, Basketball and Flag Football are open for registration. We will likely max out in Volleyball and Basketball. 16. Volleyball Survey Results - Players are in favor of playing having night -specific leagues. For example, Coed would only play on Tuesday/Thursday, and Women would only play on Monday/Wednesday. Tyler will likely input this starting in winter. Eventually all sports will start going towards this format. Parks a Recreation Department Staff Reports - August 9, 2017 Page 6 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting. CITY OF MERIDIAN RESOLUTION NO. r /17 7 BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, LITTLE ROBERTS, MILAM, AND PALMER A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN ADOPTING THE MERIDIAN PARK AND FACILITY NAMING POLICYAND PROCEDURES; ESTABLISHING THAT SUCH POLICY SHALL SUPERSEDE THE PREVIOUS POLICY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code section 2-4-2(A)(4) charges the Meridian Parks and Recreation Commission with proposing and recommending rules and regulations for the control and regulation of City parks and facilities, subject to approval by the Mayor and City Council; WHEREAS, the Meridian Parks and Recreation Commission and Meridian Parks and Recreation Department staff reviewed and analyzed the Meridian Parks and Recreation Properties Naming Policy, adopted by City Council via Resolution no. 07-552, on April 3, 2007 {"2007 Naming Policy"), determined that it contains some outdated information, and proposed amendments thereto; and WHEREAS, on October 12, 2016, the Parks and Recreation Commission recommended that City Council approve the Meridian Park and Facility Naming Policy and Procedures, attached to this resolution, which is to supersede the 2007 Naming Policy; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City of Meridian hereby adopts the Meridian Park and Facility Naming Policy and Procedures, a copy of which is attached to this resolution and incorporated herein by this reference. Section 2. That the Meridian Park and Facility Naming Policy and Procedures shall supersede the 2007 Naming Policy; Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. 2016. ADOPTED by the City Council of the City of Meridian, Idaho, this 1 st day of November, APPROVED by the Mayor of the Ciof Meridian, Idaho, this 3 st day of November, 2016. APPROVED: ���" IwcGs� ATTEST: r rn ca d �'g+O"�m e Weed C.J oles, ity ClerkMayor T L p � eAsua�•l RESOLUTION ADOPTING MERIDIAN PARK AND FACILITY NAwuNG POLICY AND PROCEDURES PAGE 1 OF 3 MERIDIAN PARK AND FACILITY NANIING POLICYAND PROCEDURES I. PURPOSE The purpose of this policy is to add meaning, significance, and uniformity to the park and recreation properties of the City of Meridian by developing park names that embody the values and heritage of the local community. II. POLICY It is the policy of the City of Meridian that Meridian Parks and Recreation properties and facilities shall be named in general accordance with criteria and procedures set forth below. In every case, park names should represent enduring community values and be mindful of future generations. Meridian City Council shall retain sole discretion over the naming of parks and facilities. Nothing in this policy shall be construed to bind City Council to name a park or facility pursuant to any recommendation, proposal, or donation. Nothing in this policy shall be construed to prohibit the changing of names of parks or facilities by the City Council, in City Council's sole discretion. Renaming a park or facility shall occur pursuant to the policy and procedures established for park or facility naming. III. PROCEDURE Naming a park or facility may be initiated by the Mayor, City Council, Meridian Parks and Recreation Commission or any subcommittee thereof, Meridian Parks and Recreation Department staff, property donor, or individual citizens. A formal letter of proposal shall be submitted to the appropriate subcommittee of the Meridian Parks and Recreation Commission, which shall consider the proposal(s) and submit a recommendation to the Meridian Parks and Recreation Commission. The Commission shall review the proposed name(s), take public comment, and make a recommendation for the name to the Mayor and Meridian City Council. The final decision regarding naming of a park, facility, or any portion thereof shall be made by the City Council and approved by resolution. IV. GUIDELINES A. No similar, subdivision names. To minimize confusion, proposed park names that are similar to those of existing facilities shall be avoided. To avoid the appearance that the public park is a private park, the name of the adjacent or surrounding subdivision shall be avoided as the name of the public park. B. Naming after a person. A proposal to name a park or facility after a living person shall include biographical information about that person, including a description of his or her connection to the park or facility and to the Meridian community. A proposal to name a park or facility after a deceased person shall include biographical information about that person, including a description of his or her connection to the park or facility and to the Meridian community, and Department staff shall obtain written permission of the individual's closest living relative prior to consideration of the proposal. C. Donor's naming priority. Conditions or stipulations of original property donation, deed or development shall be honored regarding the name of a park. Absent such conditions or MERIDIAN PARK AND FACILrrY NAMING POLICY AND PROCEDURES PACE 1 OF 2 stipulations, the following guidelines shall be considered when deciding whether a donor's proposed park or facility name may have priority: 1. Park. Subject to the policy and procedure established herein, where an individual or organization donates, at no cost to the City of Meridian, all or substantially all of a park's land or development, such entity may propose a name for the park, which proposed name shall be given first priority in the naming procedure. 2. Facility. Subject to the policy and procedure established herein, where an individual or organization donates, at no cost to the City of Meridian, all or substantially all of a facility or its development, such entity may propose a name for the facility, which proposed name shall be given first priority in the naming procedure. 3. Valuation of donations. For purposes of this policy, "donation" shall be defined as a gift to the City of Meridian without costs or expense to, or foregone fees by, the City of Meridian. A donation that affords the donor credit toward or reimbursement of impact fees shall not qualify. Donations may include monetary as well as in-kind donations and may be a one-time or cumulative donation or a bequest. All donations are subject to final approval and acceptance by the City Council. Valuation of donations, and whether the value donated is "substantially all" of the development, shall be determined by City staff, with the advice of the Commission. 4. Development. For a donor to be eligible for naming priority, the park or facility donated must be developed in accordance with the approved site master plan or statement of character and/or criteria approved by the Meridian City Council. MERIDIAN PARK AND FACILITY NAMING POLICY AND PROCEDURES PAGE 2 OF 2