Sole Source Purchase PO 18-0017 Ferguson EnterprisesE IDIAN
PURCHASING AGENT
33 East Broadway Avenue
Meridian, lD 83642
Phone: 208-888-4433 Fax: 208-887-4813IDAHO
Date: 12-1 14
Item or Service: Water Meter and ino Svstem Eo uipment - Pero al
Refer to instructions on 2nd page for completion.
JUSTIFICATION: (Attach additional pages if needed)
The City made tho decision to switch over to Sensus Automated Water Meters several years ago and by doingso greatly improved its water recording system by standardizing the radio frequency and*communlcation
between meters and reading software. This standardization reduced the amounl of timl needed to complete
monthly reads and simplified data transactions required for lhe billing process. The public Works Departmentdesignated Sensus as the Solo Brand water meter for the City on NJvember 1,2o,11 in ordeito maintain thisreading capability and avoid dala transfer issues encountered wlth lhe mixing of mulliple meter brands.
Distributors for Sensus Metering Systems are assigned a specific aeographic territory jn which they are allowedto sell Sensus products. They, are prohibited from selling outiioi that assigned tenitory ani rist beingterminated as a distributor should they 'sell or attempt to soll Sensus productJoutside their Territory', whic6dictates a Sole Source for the supply of Sensus Water Meters. The city approved a iote sour"e io Uniied pipe
! Supply on November 1, 2011. United Pipe has since gone out of Eiusiness and the manufacture (Sensjs)has assigned Furguson Enlerprises as thejr replacement.
Ferguson Enterprises, with thelr ldaho, Washinglon, Oregon and AIaska branches, is an exclusive dishibutor ofSensus Automated Meter Reading (AMR) and meter pro-ducts for these regions. itrey are noipeimitted to sell
9'ltsid,e 9f these areas and dislributors from othor states are not permitte.-d to sell to customers within theseoounoafles_
*Please see attached the attached letter from Sensus Technologies which verifies the sole source designation.
CERTIFICATION:
I am aware of the requlrements set forlh.in the city's_Purchasing Policy & Procedures Manual for competitive bidding and thosstablish€d. crlteria for iustiflcation for sole source/sole brand puicnasiig-. I have gathered technical information and have madea concerted effort to revlew comoarahle/equal.equipment,_l hLreby certr:! as to the validity of the inlormation anJ teel confidentthat this justlfication for sole souice/sole brano medts tire City,s ciii"ri" ,iJr" ,""rr"t".
E Sole Source:
Teller
NAI!,IE
Item is available from only one vendor. ltem is one-of-a kind item
and is not sold through distributors. Manufacturer is a sole distributor
Council
Approval Date:
Purchasing
Departmenl ager
Approval:
ing an
CITY OF MERIDIAN
SOLE SOURCE FORM
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O FERGUSON FEI 1822 sliver To:
452 NORTH LOCUST GROVE RD- rom; Aldon Enbysk
WATERWORKS MERIDIAN, ID 83642-0000 omments:
Phone: 208-855-2040
Fax: 208-855-2869
18 46 04 AUG 302017
FERGUSON WATERWORKS #1701
Price Quotation
Phone: 208-855-2040
Fax: 208-855-2869
Bid No: 6183534
Cust Phone: 208-888-5242
Bid Date: 08/30/17
Terms:
CASH ON DEMAND
Quoted By: ALE
Customer: CITY OF
MERIDIAN
Ship To:
CITY OF MERIDIAN
METER ACCOUNT
METER ACCOUNT
33 E BROADWAY AVE
33 E BROADWAY AVE
ACCOUNTS PAYABLE
ACCOUNTS PAYABLE
MERIDIAN,
ID 83642
MERIDIAN, ID 83642
Cust PO#: ANNUAL
CONTRACT
Job Name:
ANNUAL CONTRACT
Item
Description
Quantity
Net Price UM
Total
SC41 XXXXGl DAXX
LF 4 OMC2 MIT 1 OGPL 1000G AMR
1
3091.560 EA
3091.56
ST41 XXXXGl DAXX
LF 4 OMT2 MIT 10GPL 100OG AMR
1
2469 620 EA
2469.62
S021XXXXGIGAXX
LF 2 OMC2 MIT 1GPL IOOOG AMR
1
1425.400 EA
142540
ST21XXXXGlGAXX
LF 2 OMT2 MIT 1GPL IOOOG AMR
1
1002.790 EA
1002.79
SC11XXXXGIGAXX
LF 1-112 OMNI C2 TRPL 1M USG WISTRN
1
1250.290 EA
1250.29
ST11XXXXGlGAXX
LF 1.5OMT2 MIT 1GPL1OOOGAMR
1
850.810 EA
850.81
S13S8GLXX
LF 314 IPERL IMG SM 6 3W
1
179.080 EA
179.08
S12SBGLXX
LF 3/4S IPERL 1 MG SM 5 3W
1
160.060 EA
160.06
S14S8GLXX
LF 1 IPERL 1 MG SM 6 3W
1
215.620 EA
215.62
SA3DXX38GLXXXIXX
LF 3/4S 1000GAL AS TRPL 6 ER LH `Z
1
121.310 EA
121.31
SA4DXX38GLXXXI XX
LF 3109 1000GAL AS TRPL 6 ER LH 'Z
1
128.660 EA
128.66
SA5DXX3AGLXXX1XX
LF 1 1000GALAS TRPL 6 ER LH 'Z
1
169.300 EA
169.30
SSM50535200009
CABLE TR IPERL 67RPL 3WIRE SEN AY
1
31.410 EA
31.41
S5396353752201MI
M520M-F1-TC-X-E-MI 1P PIT W-IDILD
1
152.810 EA
152.81
S5396353752203MI
M520M-F1-TC-TC-E-MI 2P PIT TC W -IDI
1
173,110 EA
173.11
Net Total: $11421.83
Tax:
$0.00
Freight:
$0.00
Total: $11421.83
Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours) SHIPMENTS BEYOND 48 HOURS SHALL BE
AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE QUOTES FOR PRODUCTS SHIPPED FOR RESALE
ARE NOT FIRM UNLESS NOTED OTHERWISE
Page 1 of 1
CONTACT YOUR SALES REPRESENTATIVE IMMEDIATELY FOR ASSISTANCE WITH DBEIMBE/WBE/SMALL BUSINESS REQUIREMENTS
Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon
Local, State and Federal laws governing type of products that can be sold or put into commerce This Quote is offered contingent upon the
Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or
on the web at http /Iwolseleyna com/terms—condition5Sate html
Govt Buyers All items are open market unless noted otherwise
LEAD LAW WARNING It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable water
systems anticipated for human consumption Products with 'NP in the description are NOT lead free and can only be installed in non -potable
applications Buyer is solely responsible for product selection
E IDIANr
IS
TO: Councilman Keith Bird
FROM: Chip Hudson, Assistant Water Superintendent
CC: Dale Bolthouse, Public Works Director
Laurelei McVey, Deputy Director of Utility Operations
Dennis Teller, Water Superintendent
DATE: October 2, 2017
Mayor Tammy de Weerd
City Council Members:
Keith Bird Joe Borton
Luke Cavener Genesis Mlam
Ty Palmer Anne Little Roberts
SUBJECT: Water Meter Replacement / New - Purchase Requisition FY18
The City currently owns and maintains approximately 33,610 water meters within its service
boundary. Meter replacements are required due to the Iifespan of their power supplies which are
responsible for their data capture and transmission of reads. The City replaces its meters over a
fifteen (15) year schedule (approx. 2,200 per year) based on historical performance and best
industry standards recommended by the American Water Works Association (AWWA).
Additionally, the purchase of new meters is required above the needs of our replacement
program as we continue to add new service connections to our water system, (Approx. 1,000
annually). The cost for the purchase of these meters is covered by developers through connection
fees which have been incorporated into and are accessible through the Water Division's base
budget for water meters.
Attached for your review and approval is a blanket purchase order requisition in the amount of
$450,000.00 for the acquisition of new and replacement water meters and related equipment for
the 2018 Fiscal year. Purchases will be made under current sole source agreement between the
City of Meridian and Sensus Industries. Adequate funding was budgeted for and exists in the
FY l8 enterprise fund for this request.
Please feel free to contact me if you have any questions.
Thank you,
Chip Hudson I Assistant Superintendent
City of Meridian I Public Works Department
2235 NW 8th Street. Meridian, Idaho 83642
Phone: 208-888-5242 1 Fax: 208-884-1159
Water Division . 2235 NW 8`h St, Meridian, ID 83646
Phone 208-888-5242 . Fax 208-884-1153 . water* meridiancity.org . www.meridiancity.org
City Of Ueridian
statement of Revenues and Expenclitures - Rev and Exp Report - sanclra - unposted Transactlons Inclucled rn Report
60 - Ent,erpliae Fund
3{l.O - WatE! - Opetatiolls
Erom 10/1/201? Through 9/30/2018
Budget with Current Year
Actuaf
Budgel
Renaining
Percent of
Budget
Remaining
OPERATING COSTS
water Meters
Total OPERATING cosTs
4s0,000.00
450,000.00
0 .00
0 .00
100.00r
100.001,
DEPT EXPENDITURES
TOTAL EXPENDITURES
4sq,00 0.00 0.00 450,000.00
450,000.00
100.003
100.00i450,000.00 U00
Date: ta/2/11 o9: ! 9:21 AM
5245A
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