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2017 08-03Meridian Planning and Zoning Meeting August 3, 2017 Meeting of the Meridian Planning and Zoning Commission of August 3, 2017, was called to order at 6:00 p.m. by Chairman Rhonda McCarvel. Members Present: Rhonda McCarvel, Commissioner Gregory Wilson, Commissioner Ryan Fitzgerald, Commissioner Bill Cassanelli and Commissioner Jessica Perreault. Members Absent: Commissioner Steven Yearsley and Commissioner Treg Bernt. Others Present: Machelle Hill, Ted Baird, Bill Parsons, and Dean Willis. Item 1: Roll-call Attendance ______ Treg Bernt _______ Steven Yearsley __X___ Gregory Wilson ___X___ Ryan Fitzgerald __X___ Jessica Perreault ___X___ Bill Cassanelli ___X___ Rhonda McCarvel - Chairman McCarvel: All right. Good evening, ladies and gentlemen. At this time I would like to call to order the regularly scheduled meeting of the Meridian Planning and Zoning Commission on August 3rd, 2017. Let's begin with roll call. Item 2: Adoption of the Agenda McCarvel: The first item on the agenda is the adoption of the agenda . We have a couple of changes to the agenda this evening. Items H-2017-0058, Pine 43, and Item H-2017-0088, Linder Village, will be opened only for the purpose of continuing these items to different scheduled meetings. It will be opened solely for that purpose. So, if there is anybody here to testify tonight for those particular applications we will not be taking testimony today. So, could I get a motion to adopt the agenda as amended . Fitzgerald: Madam Chair, so moved. Wilson: Second. McCarvel: It has been moved and seconded to adopt the agenda as amended. All those in favor say aye. Opposed? Motion carries. MOTION CARRIED: FIVE AYES. TWO ABSENT. Item 3: Consent Agenda A. Approve Minutes of July 20, 2017 Planning and Zoning Commission Meeting Meridian Planning & Zoning Commission August 3, 2017 Page 2 of 11 B. Findings of Fact and Conclusions of Law for Approval for Knighthill Lot 3 Drive-Through (H-2017-0087) by James Wylie Located Southwest Corner of Chinden Boulevard and N. Linder Road C. Findings of Fact, Conclusions of Law for Approval for Southridge Apartments (H-2017-0077) by Southridge Farm, LLC Located South Side of W. Overland Road, Midway Betw een S. Linder Road and S. Ten Mile Road McCarvel: The next item on the agenda is the Consent Agenda and we have three items on the Consent Agenda. We have approval of minutes for July 20 and the Findings in Fact and Conclusion of Law for H-2017-0087 and 2017-0077. Can I get a motion to -- Wilson: Madam Chair? McCarvel: Yes. Wilson: I move we approve the Consent Agenda. Cassanelli: Second. McCarvel: It has been moved and seconded to approve the Consent Agenda. All those in favor say aye. Opposed? Motion carries. MOTION CARRIED: FIVE AYES. TWO ABSENT. McCarvel: Okay. At this time we would like to briefly explain the public hearing process for this evening. We will open each item individually and , then, start with the staff report. Staff will report their findings regarding how the item adheres to our Comprehensive Plan and Uniform Development Code with the staff's recommendations. After the staff has made their presentation, the applicant will come forward to present their case for approval and their application and respond to any staff comments. The applicant will have 15 minutes to do so. After the applicant has finished we will open the public testimony. There is a sign-up sheet in the back as you enter for anyone wishing to testify. Any person testifying will come forward and be allowed three minutes. If they are speaking for a larger group, like an HOA, and there is a show of hands to represent the group, they will be given up to ten minutes. After all testimony has been heard, the applicant will be given another ten minutes to have the opportunity to come back and respond if they desire. After that we will close the public hearing meeting and the Commissioners have the opportunity to discuss and, hopefully, be able to make a recommendation to City Council. Meridian Planning & Zoning Commission August 3, 2017 Page 3 of 11 Item 4: Action Items A. Public Hearing Continued from July 20, 2017 for Pine 43 (H- 2017-0058) by DMB Development Located South of E. Fairview Avenue, East of N. Locust Grove Road, North of Commercial Street and West of Hickory Avenue 1. Request: Annexation and Zoning of 0.07 of an Acre of Land with an R-15 (Medium High-Density Residential) (0.01 of an Acre) and C-G (General Retail and Service Commercial) (0.06 of an Acre) Zoning District 2. Request: Rezone of 46.11 Acres of Land from the C-G (General Retail and Service Commercial) to the R-15 (Medium High-Density Residential) Zoning District 3. Request: Preliminary Plat Approval Consisting of 516 Lots on 119.77 Acres of Land Consisting of 108 Mixed Use (28 Commercial and 80 Multi-Family Residential) Building Lots and 28 Mixed Use Common Lots on 73.68 Acres of Land in the C-G District and 356 Residential Building Lots Consisting of 196 Single-Family Detached, 128 Single-Family Attached and 32 Attached Live/Work and 24 Residential Common Lots on 46.12 Acres of Land in the R-15 Zoning District McCarvel: So, at this time I would like to open and -- open H-2017-0058, Pine 43, only to be continued to August 17th, 2017. Fitzgerald: Madam Chair? McCarvel: Mr. Fitzgerald. Fitzgerald: I move we continue H-2017-0058 until the date of August 17th, 2017. Wilson: Second. Cassanelli: Second. McCarvel: It has been moved and seconded to Move H-2017-0058 to August 17th. All those in favor say aye. Opposed? Motion carries. MOTION CARRIED: FIVE AYES. TWO ABSENT. Meridian Planning & Zoning Commission August 3, 2017 Page 4 of 11 B. Public Hearing for Linder Village (H-2017-0088) by Lynx/DMG Real Estate Partners, LLC Located 1225 W. Chinden Boulevard 1. Request: Amendment to the Comprehensive Plan to Change the Future Land Use Map Designation on 62.04 Acres of Land from Mixed Use-Community (MU-C) to Mixed Use-Regional (MU-R) 2. Request: Annexation and Zoning of 81.02 Acres of Land from RUT Zoning District in Ada County to the C-G Zoning District (62.04 Acres) and the R-8 Zoning District (18.98 Acres) in the City 3. Request: Preliminary Plat Approval Consisting of Fourteen (14) Commercial Building Lots McCarvel: And second one on the list we will now open H-2017-0088 to be -- just be opened and continued and renoticed to September 7th, 2017. Fitzgerald: Madam Chair? McCarvel: Commissioner Fitzgerald. Fitzgerald: I move we continue Linder Village, H-2017-0088 and renotice that meeting for September 7th, 2017. Wilson: Second. McCarvel: It has been moved and seconded to continue and renotice H-2017-0088 to September 7th, 2017. All those in favor say. Opposed? Motion carries. MOTION CARRIED: FIVE AYES. TWO ABSENT. C. Public Hearing Continued from July 20, 2017 for Trust Storage (H-2017-0082) by John Day Located Northeast Corner of S. Locust Grove Road and E. Puffin Street 1. Request: Combined Preliminary / Final Plat Consisting of Two (2) Building Lots on 9.28 Acres of Land in the C- C (Community Business) Zoning District 2. Request: Conditional Use Permit for a Self-Service Storage Facility in the C-C Zoning District Meridian Planning & Zoning Commission August 3, 2017 Page 5 of 11 McCarvel: Yeah. We will wait just a minute. Okay. We'd now like to continue the public hearing from July 20th for Trust Storage, H-2017-0082, and we will begin with the staff report, if there is anything more to say. Parsons: Good evening, Madam Chair, Members of the Commission. As you mentioned, Madam Chair, this item was continued from the July 20th hearing. The main reason for the continuance was so that the Commission could see some revised elevations for this particular project. This afternoon -- or early this morning staff did receive a -- McCarvel: Because the applicant has asked to have it renoticed. They have some things that they are still working on. Baird: Madam Chair, I would be happy to take it out in the hall and -- McCarvel: Certainly. Sir, we are in the middle of a public hearing. I can't take your questions, but our attorney would be happy to explain everything to you. Fitzgerald: And I received one of those, too. So, I -- it was not sent by the applicant, sir. Since we are -- just to give a -- there was a flyer sent out to -- I think it was 16 or 17 neighborhoods around the Linder, Chinden neighborhood. It was anonymous. It didn’t say anybody's name on it, it just says -- it gives some information and it says everybody needs to be here tonight to oppose it. So, that's what he was holding for the information and for the record. McCarvel: Okay. Sorry. Parsons: Let's try this again. McCarvel: Please continue. Parsons: We will rewind. How does that sound? Rewind, shall we? Anyways, as I was saying, this is the Trust Storage property. It was continued from the July 20th hearing mainly for the reason of reviewing the revised elevations. Commission has some concern with the amount of metal accent -- or the amount of metal that was being proposed on the elevations that were in front of you on that hearing date and the main reason why there was concern, because staff had informed you that it did not comply with the architectural standards manual and so we need to get those elevations in alignment with that document. If you recall, a couple other items came up as far as landscaping and some of the fencing and screening as well for that proposed development. So, late this morning staff did receive revised plans from the applicant that I will share with you this evening. We have reviewed the revised plans and staff is very supportive of the proposed changes. I will go through those very quickly with you Meridian Planning & Zoning Commission August 3, 2017 Page 6 of 11 and, then, I also have some recommendations -- or some changes to the staff report that I would like to share with you as well. So, these were the elevations that were proposed and reviewed at the July 20th hearing. Again, you can see here the primary building material was all metal with blue and green metal accents as well . Late this morning I did receive these revised elevations, which now incorporate more building materials as contemplated by the architectural standards manual. So, a lot of those blue panels -- blue and tan metal panels have been modified and changed to stucco and block and so that's -- again, these are in alignment with more -- coincide more with the standards in the architectural standards manual, again, staff is supportive of the revised changes. I did speak with the applicant and he said he would clear -- or at least inform you on how they plan on screening or enclosing the fencing materials for the open storage area and those areas that were opened up on -- between -- if you can see my -- my cursor here there were some openings along Puffin here that we needed to screen from the street and, then, also in between the buildings here and on the east these -- what is it, the southeast corner as well. So, he will provide you some additional testimony on that this evening as to what they are going to do there. I believe it's going to be block in my discussions with them earlier in the week. One other item that I wanted to point out to the Commission is when we discussed this project back on the 20th there were some requirements for additional landscaping, some more plantings to be included. The applicant did update the site and landscape plan to reflect those changes as well. So, I won't go word for word on which conditions need to be modified this evening, all I can -- what I would like to do this evening, if you are supportive of the proposed changes tonight, then, basically I would ask that you incorporate these -- the revised site landscape plan and the building elevations into the staff report and prior to the City Council hearing I will go ahead and modify those conditions that have already -- that have been addressed in the revised site plan . So, again, landscape buffer was added along the east boundary of this side, a 25 foot wide landscape buffer was added to Locust Grove and, then, additional plantings were located along the northeast side of the north side -- north-south access roadway and, then, additional plantings were incorporated adjacent to the Steve Eddy site on the north boundary. If you recall at the last hearing, too, the application was proposing to take advantage of some of our water -- or water conserving concepts in our landscape ordinance and so this plan takes those into account. So, the only new condition that I'm asking from you this evening is that you add a condition that requires that the revised landscape plan comply the water conserving design standards set forth in UDC 3B-5. And, then, as I mentioned to you, because a lot of these -- a lot of the other conditions regarding increased landscape being in the buffer requirements are conditions in the staff report now that we have addressed -- have these addressed in that -- in this revised plan. I think we could strike those out of the staff report before we get to City Council. So, with that I will conclude my presentation and stand for any questions you may have regarding the revised plans. Fitzgerald: Madam Chair? McCarvel: Questions? Commissioner Fitzgerald. Meridian Planning & Zoning Commission August 3, 2017 Page 7 of 11 Fitzgerald: Bill, is -- thank you, ma'am. Is -- are all of the building elevations and site plans and whatever that being updated going into a DA? Parsons: Madam Chair, Members of the Commission, this particular property has a development agreement on it, but they did not -- they were not required to modify it, because what they are doing is consistent with that DA. So, no, the CU is what's going to govern -- Fitzgerald: Okay. Parsons: -- the design on this project. Fitzgerald: Got it. Okay. Thank you for the clarification. McCarvel: Anyone else questions for staff? Would the applicant likely to come forward. Day: Hi. Good evening. John Day. 3501 North 32nd Street, Boise, Idaho. Yeah, I can go through some of these changes we made line by line if we wanted to, but -- so, I will address some of the site -- site specific conditions that we changed or made revisions to. Our Item 1.1.4, item number one underneath that, that's to construct a 25 foot landscape buffer adjacent to Locust Grove. Blocks 1 and 2, as Bill noted earlier, we have previously not indicated up there a lot number one and so that is now being indicated. It will be constructed as part of this project. Item number three under that same note 1.1.4, is the parking lot landscaping requirements. Again, that's been added to the east -- or, excuse me, the west side of the north side access drive right there and all along the west -- east side of that and the north side adjacent to Fast Eddy's. Let's see. Then, additionally, we have item 1.1.5 on site specific conditions. We have indicated a bike rack that will be located adjacent to the office . That was on that architectural site plan, Bill. The building elevations, as Bill described earlier, our first presentation was more or less a continuous metal building. It did have some undulations of the parapet and some of the panels popped out , but, again, back to the development code, metal is to be used as an accent material and so I think our revisions, providing a more permanent and some earth tone colors to the CMU and stucco panels I think addresses those issues. We are now using just a metal -- the green, which is part of the brand for Trust Storage to break up those long sections of wall and, then, some of the blue and the green on the base of the office building, as accent only. Let's see. For some of the revisions to the site plan, under Section 1.1.7 of site specific conditions, we did increase the drive aisles between Building A and B and B and C to 25 feet. It's actually 25 feet four. W e reduced the width of some of those buildings to achieve that. And, then, there was also a narrow section between Building N and Building E on the far east side. We removed one unit to achieve the 25 foot separation there as well. And, then, specifically addressing the site fencing. If you were to look at the south elevation of the color -- right there on the renderings, right in Meridian Planning & Zoning Commission August 3, 2017 Page 8 of 11 the middle there, that's as you turn the corner coming down Locust Grove onto Puffin. So, you're looking at the south elevation of the project. The buildings are behind that large panel of CMU right there and, then, you get to more open space and so what you're seeing there is the segmented wall that we would -- we would plan to -- or propose to construct at all areas between buildings and so that's -- again, that's a solid metal green fencing and, then, larger CMU panels with a CMU cap on top of that. So, again, that would -- that would span everywhere between the buildings and it would be at the face of the parking area -- I believe that's parking area H. So, it will be completely hidden behind there. Those are some of the issues that were up brought up in the last hearing. So, I believe we have addressed all these and, you know, again, we are -- we are in agreement with staff's recommendations. If you have anymore questions I'd be happy to answer them. McCarvel: Any questions? Cassanelli: I have a question. There was an issue at the last meeting. Part of the -- part of the fencing you were requesting wrought iron fencing. Day: Yes. Cassanelli: Where -- Day: We have gone away from that notion and we are proposing, again, what you see on elevations -- the south elevation. That's -- that will be the fencing material. CMU block and metal wall. So, we are not proposing the wrought iron anymore. Cassanelli: So, that -- we don't have to deal with that -- Day: No. Cassanelli: Okay. Day: No. We were only proposing that in some very small sections in the back of the project, but just to stay in, you know, conformance with everywhere we will just continue -- continue that same wall everywhere, so -- Cassanelli: Okay. Thank you. Day: Uh-huh. McCarvel: And, then, I have got one question. I just want to make sure -- I think the other issue is we want to make sure it was eight foot and not six. Meridian Planning & Zoning Commission August 3, 2017 Page 9 of 11 Day: Yes. The -- the lower portion -- the metal will be eight foot and, then, the upper portions will be eight foot eight or something like that -- with the cap eight six. McCarvel: Okay. Fitzgerald: Madam Chair? McCarvel: Commissioner Fitzgerald. Fitzgerald: Mr. Day, Bill had mentioned that you have an idea for screening to the open cuts that you have. Is that -- did you have an idea how to explain that to -- Day: Pardon me? Fitzgerald: The open -- openings that you have that you can see into the buildings , do you have an idea for screening? Day: Again, that's the fence I was just describing. Fitzgerald: Okay. Day: So -- Fitzgerald: That's what it is. I just wanted to make sure I understood it. Okay. Thank you. McCarvel: Okay. Any other questions for the applicant? Okay. And I believe with the continuation -- do we do public testimony? I apologize. We don't redo public testimony again, do we? Parsons: Madam Chair, Members of the Commission, you can. If there is anyone that wished to testify on these specific items that you continued this project for they can certainly come up here and testify to that. McCarvel: All right. Thank you, sir. Day: Thank you. McCarvel: I have the sign-up sheet and I have several people that have signed in for this issue, but nobody has checked that they wish to testify. Is there anyone here that does wish to testify? Okay. Okay. And I don't think we need to have the applicant come back forward. At this time can I get a motion to close the public hearing for Item H-2017-0082. Meridian Planning & Zoning Commission August 3, 2017 Page 10 of 11 Wilson: Madam Chair? McCarvel: Commissioner Wilson. Wilson: I move we close the public -- or close the testimony on H-2017-0082. Perreault: Second. McCarvel: It has been moved and seconded to close the public hearing on H-2017- 0082. All those in favor say aye. Those opposed? Motion carries. MOTION CARRIED: FIVE AYES. TWO ABSENT. McCarvel: I will -- I will start. I think they have done just about everything we have asked. It certainly is toned down -- the metal aspect of the structure and I think it looks much better and fits into the surrounding area better. Cassanelli: I would agree. Wilson: I think our issue was conformity and, you know, making sure we didn't kind of devalue those -- well, maybe that's not the right word, but just kind of -- you know, it didn't stand out. It, you know, mixed in with the surrounding -- surrounding buildings and I think that the revised plan does that. McCarvel: Okay. Wilson: Madam Chair? McCarvel: Commissioner Wilson. Wilson: After considering all staff, applicant, and public testimony, I move to recommend approval of file number H-2017-0082 as presented on the hearing date of August 3rd, 2017. Fitzgerald: Are we recommending or are we approving? McCarvel: Recommending approval. Yeah. Fitzgerald: On a CUP? McCarvel: Yeah. Wilson: I'm correct. Meridian Planning & Zoning Commission August 3, 2017 Page 11 of 11 McCarvel: And I think we want to include, as Bill mentioned, the revised staff plans comply with the water conservation items in 3D-5 -- or 3B. Parson: 3B. McCarvel: 313-5. Okay. If I can -- Perreault: Second. Cassanelli: Second. McCarvel: It has been moved and seconded to approve H-2017-0082 with modifications. All those in favor say aye. Opposed? Motion carries. Congratulations. MOTION CARRIED: FIVE AYES. TWO ABSENT. McCarvel: One more motion. Perreault: Madam Chair, I move that we close the hearing for August 3rd, 2017. Cassanelli: Second. McCarvel: It has been moved and seconded to close the meeting for August 3rd, 2017, dash -- August 3rd, 2017. All those in favor say aye. Opposed? Motion carries. MOTION CARRIED: FIVE AYES. TWO ABSENT. MEETING ADJOURNED AT 6:19 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS.) APPROVED - CHAIRMAN ATTESTP, QE0 AUG{�ST� �o ow ci,y of Nf, IDIAN \yam DAHO SEAL P �I If-/ DATE APPROVED C. CIIAY COUS - CITY CLERK