2017-09-12Meridian City Council Meeting Agenda Wednesday, September 12, 2017 – Page 1 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
1.
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, September 12, 2017 at 3:00 PM 3:02 PM
1. Roll-Call Attendance
X Anne Little Roberts X Joe Borton
X Ty Palmer X Keith Bird
__X__ Genesis Milam __X__ Luke Cavener
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Adoption of the Agenda
4. Consent Agenda Approved
A. Approve Minutes of September 5, 2017 City Council Regular Meeting
B. First Amendment to Subrecipient Agreement Between City of Meridian And
Jesse Tree of Idaho, Inc. For PY 2016 Community Development Block Grant
Funds
C. Professional Services Agreement with Blues Directors for Musical Talent
for Meridian Art Week for an amount not to exceed $500
D. Acceptance Agreement for Display of Artwork in Initial Point Gallery,
Meridian City Hall between City of Meridian and Cara Stone
E. Ap proval of Award of Bid and Agreement to BHS Specialty Chemical
Products for the Ferric Chloride FY18 project for a Not-To-Exceed amount
of $100,00.00
F. Northpointe Commercial Subdivision Water Main Easement
G. Geddes Subdivision Sanitary Sewer Easement
H. AP Invoices for Payment - $1,803,440.68
5. Items Moved From the Consent Agenda None
CITY COUNCIL WORKSHOP
MEETING AGENDA
Meridian City Council Meeting Agenda Wednesday, September 12, 2017 – Page 2 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
6. Community Items/Presentations
A. Orchid Award Presented to Josh and Lori Evarts
B. Marsy's Law For Idaho
Direction to draft a resolution of support approved
C. Verizon Small Cell Program
Direction to bring discussion back for more direction and possibly draft an
agreement
D. Quarterly Update from New Ventures Lab
7. Department Reports
A. Legal: Revised Lease for New Ventures Lab at Old City Hall
Bring back resolution
B. Human Resources Annual Department Report
C. Public Works: Environmental Excellence Awards Update
D. Community Development: New Meridian Comprehensive Plan and Growth
Goals
8. Action Items
A. Public Hearing for Proposed City of Meridian Consolidated Fee Schedule
including Proposed Solid Waste Fees
Bring back resolution
9. Future Meeting Topics
10. Executive Session per Idaho State Code 74-206(1)(j): To consider labor contract
matters authorized under section 67-2345A [74-206A](1)(a) and (b), Idaho Code.
Into Executive Session at 5:46pm
Out of Executive Session at 6:11pm
Adjourned at 6:11pm
Meridian City Council Workshop September 12, 2017.
A meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday,
September 12, 2017, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Ty Palmer, Luke
Cavener, Genesis Milam and Anne Little Roberts.
Others Present: Bill Nary, C.Jay Coles, Warren Stewart, Caleb Hood, Brian Caldwell,
Kevin Fedrizzi, Jaycee Holman, Steve Siddoway, Dave Miles and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X__ Anne Little Roberts X _ _Joe Borton
X__ Ty Palmer X__ Keith Bird
__X___Genesis Milam __X__ Lucas Cavener
__X Mayor Tammy de Weerd
De Weerd: Okay. I'd like to open our meeting and thank you all for joining us. I think we
have two high school students in the audience. Thank you for joining us. We hope you
get extra credit for it, you know. This is -- it's always great to see our young, promising
faces in the audience. And that's not to say all the rest of you aren't, but thank you for
joining us. Okay. For the record it is Tuesday, September 12th. It's two minutes after
3:00. We will start with roll call attendance, Mr. Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the
pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Adoption of the Agenda
De Weerd: Okay. Item No. 3 is adoption of the agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: On the agenda we have no resolutions or any ordinances. Everything is going to
stay as printed, so I move we approve the agenda as printed.
Borton: Second.
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September 12, 2017
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De Weerd: I have a motion and a second to approve the agenda. All those in favor say
aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 4: Consent Agenda
A. Approve Minutes of September 5, 2017 City Council Regular
Meeting
B. First Amendment to Subrecipient Agreement Between City of
Meridian And Jesse Tree of Idaho, Inc. For PY 2016
Community Development Block Grant Funds
C. Professional Services Agreement with Blues Directors for
Musical Talent for Meridian Art Week for an amount not to
exceed $500
D. Acceptance Agreement for Display of Artwork in Initial Point
Gallery, Meridian City Hall between City of Meridian and Cara
Stone
E. Approval of Award of Bid and Agreement to BHS Specialty
Chemical Products for the Ferric Chloride FY18 project for a
Not-To-Exceed amount of $100,00.00
F. Northpointe Commercial Subdivision Water Main Easement
G. Geddes Subdivision Sanitary Sewer Easement
H. AP Invoices for Payment - $1,803,440.68
De Weerd: Item 4 is our Consent Agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move that we approve the Consent Agenda as published, which includes the
invoice payment of over a million -- 1.8 million dollars for the month and for the Mayor to
sign and the Clerk to attest.
Borton: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. So, Mr. Clerk,
will you call roll.
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September 12, 2017
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Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Items Moved From the Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 6: Community Items/Presentations
A. Orchid Award Presented to Josh and Lori Evarts
De Weerd: So, I will move into Item 6-A, which is a presentation and so I'm going to move
down to the podium. Well, it's my pleasure to present the Orchid Award to the Evarts and
I'm just going to say a few words about this. The Evarts weren't able to attend the
ceremony where this was presented and -- by the state national -- or state Historical
Preservation Society, but I do want to say a few words. The Evarts are downtown
champions and they are not just downtown champions, they want to be stewards of our
city's history and so this Orchid Award kind of I think in many regards -- now we no longer
have a blemish as a community because we got the Onion Award before this. So, thank
you, first of all, for that. But they took great detail in preserving The Vault, which as many
of us remember it as Elite Cleaners -- really -- I'm sorry, Bittons, but it was an ugly yellow
building. That they had faced the beautiful brick behind it and -- with yellow siding and it
stood that way for a number of years. Well, the Evarts saw the vision of what it could be
and they restored this by first going to our local historian Lila Hill and spending time finding
out details about the history of this building that they were ready to restore . Then they
really spent time with our Urban Renewal District to sell them the community benefit of
restoring this to its full glory and to the facility that it is today with -- with the brick facade,
with beautiful windows, and it's a gorgeous facility. This is not their first project, but it's
their first project they really were fully in line and responsible for the restoration of this --
of our history, this building, because they are also the owners of the Heritage Building as
well at Main and Idaho. So, they are Idaho Avenue champions and now they are
endeavoring on -- they are moving south to Main and Broadway, but these are the kind
of community champions that every city would like to have and so I am really honored to
present the Orchid Award -- presented at the 40th Annual Orchids and Onions Awards
on May 20th at the community library in Ketchum and also I'd like to give you two of our
coins. We have a coin that we put together in celebration of the opening of City Hall and
so this is commemorative in that these were only made for the opening of City Hall and
the other one is the Meridian Way coin and we put together some of our greatest
employees that are known for their excellent customer service and care and ask ed them
to put something that really symbolizes what we want to be a forward looking face to our
community and delivering our CARE values of Customer Service, Accountability, Respect
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and Excellence and so they kind of coined this coin. It was incorporated -- the city was
incorporated in August 1st of 1903 and they said the Meridian Way is providing care to
our community in a timely, friendly, professional and solution oriented manner. I think
you exemplify this by your investment, by the time that you spend in cherishing the roots
of our community and continuing to invest and care about our downtown. So, than k you
so much. Well, they cleared out of here really fast, didn't they. Josh is such a public guy.
B. Marsy's Law For Idaho
De Weerd: Okay. Item D is under Marcy's Law for Idaho. Tonight -- or this afternoon we
have Todd Lakey and Jason Arlington to talk to us about this important cause. Welcome.
I don't know if I call you Senator Lakey, Todd -- but welcome.
Lakey: Madam Mayor, all of the above work. I guess I look at all of you as friends and
colleagues and fellow elected officials. I just happen to be wearing the Senator Lakey hat
this afternoon in talking to guys. I appreciate the opportunity, Mayor and Council
Members, to visit with you about our statewide efforts in pursuing an amendment to our
constitution regarding victim's rights in Idaho. It's called Marcy's Law more from a
marketing standpoint and that's part of a national group, a national movement, but the
language that you have -- I believe you have copy of Senate Joint Resolution 103. That
was Idaho language. We spent a lot of time -- many hours last session developing that
language with fellow attorneys, other legislators, prosecutors, members of the courts and
legal scholars that are involved with the Marcy's Law group in coming up with that
language. So, it's -- it's Idaho language, it's not, excuse me, some generic thing that was
taken from -- from other states or elsewhere. Marcy's Law is really about concepts and
implementing those concepts in Idaho. So, I guess I just want to talk briefly about it. Our
hope is ultimately to come back with a resolution in support from this Council, but we don't
have that in front of you this afternoon, that will be something hopefully we come back to
you with later in working with Mr. Nary on -- on appropriate language. But I want to talk
to you about the -- the effort -- the language that was included and, then, answer any
questions that you may have. But for me Senate Joint Resolution 103 is about giving the
crime victim in Idaho a choice and an effective voice in the criminal justice system and,
then, protecting that right at a constitutional level and for me an effective voice means
notice and an opportunity to be heard. There is nothing mandatory in the constitutional
provisions. A victim has the choice whether to participate and voice their perspective and
describe their impact in the criminal justice proceedings. They don't have to do anything.
It's their choice. I guess some might ask why the constitutional level. We already have
some crime victims' rights in the Idaho Constitution. But for me the victim is the only one
that is not in the criminal justice system as a result of a choice that they made . The
criminal defendant is there typically of choices they made. The prosecutor, the defense
attorney, the judges, they are all -- and law enforcement, are all there by choice. I don't
know -- some of you know that I started out in my legal career as a prosecutor and, then,
our firm has done some -- some prosecution work -- city prosecution work. So, that's
where my background and experience comes in this effort . But I think it's important
because of the fact that the victim is so deeply impacted by a choice that was made by
somebody else, that their right to express the impact that they felt should be protected at
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a constitutional level. It's a joint resolution, just for those of you who don't know, that the
process to amend Idaho's Constitution requires a two-thirds majority vote of both the
Senate and the House and, then, it's put on the ballot. So, the people ultimately decide
whether to amend our Constitution or not. But it has to get votes through those two
bodies. Let me talk just briefly about the main updates of the new items that we are
adding to the Constitution. Idaho's constitutional provisions were adopted more than 20
years ago. So, with time and experience we have seen that there is a need to update
those constitutional provisions. One of -- like I said, I will hit some of the high points. The
first one is reasonable and timely notice in the criminal justice proceedings. Right now it
currently says prior notice and I hate to say it, but I have seen and experienced sometimes
the prosecutors there, they are looking at the file and they see, oh, man, the victim may
not have been notified of this sentencing hearing. So, it's a quick phone call to the victim,
hey, we have got this sentencing hearing coming up, do you want to participate, do you
want to be there. That meets the -- the requirement of the Constitution, but doesn't really
provide them an effective opportunity to take time off work to do those kinds of things.
Also it provides a reasonable and timely notice of escape or absconsion from probation
or parole. Idaho has some very tragic examples of victims who didn't receive timely notice
that ultimately lost their life because of the individual that escaped or was released. It
also provides an opportunity to confer with the prosecutor. Right now it talks about
communicating with the prosecutor. Confers is a stronger word. It doesn’t mean you can
tell the prosecutor what to do or how to accept a plea or not, but it's a more engaging type
of communication or conversation with the prosecutor. It also provides for full and timely
restitution for economic loss, but retains the ability of the courts to prioritize among various
victims, the one that may be injured more drastically, obviously, their restitution could be
ordered to come first before some other type of economic or property loss. It provides for
a reasonable protection from the accused and those acting on their behalf . We have
examples in Idaho -- and this is a reasonable standard where the victim may have been
required to wait in the same small waiting room with the accused, the individual that
victimized them or their family members and the victim shouldn't have to -- to do that.
Again, it may be a matter of space. If we are in Clearwater county and that's all the -- the
room they have, at least we could put them in the clerk's office or some other place while
they are waiting for court, instead of in the same small area. It adds some additional
proceedings that are not currently provided for. First, it adds for notice and opportunity
to be heard in post-conviction proceedings. Those are proceedings after conviction
where the judge has an opportunity to potentially modify or do something different with
the sentence if they meet the criteria. Notice and opportunity to be heard and acceptance
of a guilty plea, at parole discharge, at commutation or pardon being offered by the
governor and, then, also notice of post-conviction or post-arrest release. It also gives the
opportunity for the victim to speak on their own behalf or to have a representative or family
member. Sometimes that's the prosecutor under the current system. I have sat in court
at the table with somebody -- she just really struggled to be able to articulate what impact
a reckless driver had on her and her daughter. She just wasn't comfortable in court. She
was shaking. She couldn't really talk about it and being close -- in close proximity again
to that person that was involved. So, it gives them the opportunity to speak for
themselves, to have somebody speak for them or even have their attorneys speak on
their behalf. But this isn't actively participating. Not like an attorney that would stand up
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and object or say that the judge doesn't have grounds for this type of decision or that . It's
simply, again, to articulate what impact that they have experienced and have the judge
consider that in their decision. It also notes that these rights under the Idaho Constitution
are not -- or do not supersede the federal constitutional rights of the accused. Obviously,
speedy trial, fair trial and all those things supersede these rights. But these rights do not
supersede them. So, Mayor and Council Members, that's -- that's the high points of
Senate Joint Resolution 103. As I said, we are hoping we are building statewide support
and hopefully your support. I'm happy to answer questions if you have them now and I
would like to bring back a resolution if possible.
De Weerd: Thank you, Senator Lakey. Questions?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor. Senator, can you give kind of a history on how this went in the
2017 session?
Lakey: Sure. Mayor and Council Member Palmer, we spent probably seven-eighths of
the session in the Senate trying to get the language right. We met -- we probably started
in January needing to work on the language and it just took us that long to get the
language right. It passed unanimously in the Senate. We got over to the House with a
week left in the session and ran into some questions in the House committee that just
folks were not able to get comfortable with and so it -- it did not get out of committee on
the House side. We have been working on those questions, working with those
committee members and working with House members since then and we are confident
that we are going to be able to be successful. We will start most likely in the House this
time, instead of the Senate, because we know where the Senate is going.
Palmer: Madam Mayor, follow up. And, Senator, so were -- are you working on a better
understanding for those that had issues with it or on altering the language to get the -- or
both.
Lakey: Madam Mayor and Council Member Palmer, our preference is to keep the
language because of the effort we had -- House members and Senate members working
on it previously. Our preference is that -- and it's to keep the language that we worked
on, but it's not a concrete mind set. If there are -- are adjustments that need to be made
to help make people in the House comfortable we are open to that. So, it's kind of an --
an effort to hope we can keep this, but if we need to make some adjustments we are open
and we will do it.
Palmer: Madam Mayor, one more.
De Weerd: Uh-huh.
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Palmer: And, Senator, would you -- would you like the resolution to be in support of the
bill as written or in support of the idea of Marcy's Law?
Lakey: Madam Mayor and Council Member Palmer, I guess my preference would line up
with my -- just the comments I just made. Our preference would be to support Senate
Joint Resolution 103, but we are open to language being included that's reasonable
adjustments or -- or modifications to the language, that don't change the -- the intent of
things that significantly would be open to language like that in a resolution form.
Palmer: Madam Mayor? With the little study that I have put into understanding the history
and the -- the move you guys are trying to make, I look forward to the resolution and
supporting such a move. So, thank you.
Lakey: Thank you, Council Member.
De Weerd: Additional questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Todd, what's been the response from -- I guess counties and law enforcement?
I -- I think I'm very supportive of the idea. I just know that we hear often times from
prosecutors about the time -- or I guess the lack of time that they have and they have
asked us to make changes to some of the classification of different infractions in our city
to reduce the burden on the courts and I'm just wondering how something like this will
help to alleviate or add to the burden that already exists .
Lakey: Madam Mayor and Council Member Cavener, good question. As I said, the
prosecutors were actively involved with us in drafting the language last session. Both Jan
Bennetts with Ada County Prosecutor and Holly Koole with the prosecutor's association,
were very engaged and came up with some of the changes in the language that we have.
Overall we are talking about a potential cost; right? And the changes that we made don't
really affect that ground level that much. The law enforcement level or the trial level, most
of those things are already in place. So, we -- there is kind of two ways to look at it. The
-- the fact that it's discretionary with the victim and how much they participate impacts the
courts. If somebody decides to participate it may take a little bit more time for that
particular hearing and maybe they don't hear as many cases that day. But that's a hard
impact to quantify. The additional time to send another letter for a particular type of
proceeding -- again, most of those come at a state level, but in response to that -- that
question we have engaged a group that do economic studies and the results that we are
seeing so far are fairly insignificant. We have the support of the sheriff's association. I'm
meeting with the chiefs in October to get their support. I anticipate the prosecutors will
be on board again as well. So, I think at kind of the city level I don't see any significant
fiscal impact based on what's already in place and , then, we can use some of the vine
and existing notification infrastructure at the state level.
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Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Senator Lakey, I don't have a question, but I just want to say thank you putting all
this time and effort into doing this for the victims and I am one hundred percent for it.
Lakey: Thank you, Council Member.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Seeing how we don't have any more questions, I guess I would make a motion that
we ask our legal team to draw up a resolution supporting the Joint Resolution 103 for the
state of Idaho.
Milam: Second.
De Weerd: I have a motion and a second to support this. Any discussion? Mr. Clerk,
will you call roll.
Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Lakey: Mayor and Council Members, thank you very much.
De Weerd: Senator Lakey, I appreciate what you have done and the passion you have
for this. I know I thanked you earlier when we spoke, but it's nice to see that our victims
have a spokesperson that -- that is out there to protect their rights. So, we appreciate
your efforts and let us know if you need anything further from our city.
Lakey: Will do. Thank you, Mayor.
C. Verizon Small Cell Program
De Weerd: Thank you. Okay. Item 6-C is a presentation on Verizon's small cell program.
I will turn this to Mark Estess.
Estess: Good afternoon. For the record, Mayor, Members of the City Council, my name
is Mark Estess and I am a partner with a public policy firm here in -- actually in Boise,
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Eiguren Ellis and with me today are two representatives from Verizon. They are going to
be giving you a presentation on small cell technology and they have extensive experience
and expertise in working with communities across the -- the region and have been actively
involved with many of your community partners and so we thought the time was right to
come in and give you simply an educational presentation on what small cells are and
allow you to ask any questions in terms of things that you all may want to have a better
understanding of. So, with that I will introduce you to Crystal Canada and Casey Gibson.
De Weerd: Thank you, Mark. Hi, Casey -- or Crystal.
Canada: Yes. Madam Mayor and Council Members. Thank you very much for the
opportunity to be here to present and share about small cells. We have -- we will go
through our presentation and, then, leave plenty of room and time for any questions that
we can answer after that. So, Verizon's goal is to connect our homes, businesses, and
communities. Why we are expanding our network. Specifically to here in Idaho we are
seeing 76 percent growth year over year in smartphone usage. Verizon has the largest
market share within Ada county. We have 46.4 percent and ensuring that we have an
adequate network to support our customers, emergency services is critical for us. So,
that's one of the reasons why we are here and wanting to make the investment in small
cells within the network. So, why we are expanding our network. In 2015 the average
smartphone in North America consumed 3.7 gigabits of data per month and this is
expected to increase to 22 gigabites per month by 2021. Around 52 percent of American
households are on wireless only. So, one in every two American households rely solely
on their mobile phone as their primary means of communication. In North America the
average household has 13 connected devices , which is astronomical to think about that.
So, we are seeing on a national average 57 percent growth every year. Here in Idaho we
are seeing 76 percent growth, which is just astronomical. So, to keep up with that growth
Verizon intends to deploy macro sites, we will add as much capacity to those sites as we
possibly can and, then, we will deploy small cells. So, the difference between a macro
site and a small cell. A macro site is the larger towers that typically have 12 antennas,
three sectors of four antennas each and it's all of our technology. Voice, 3G, 4G and
some of our older technologies. Small cells are intended to be an underlay to that macro
network. They cover between 200 to a thousand foot radius and they are much slower
and closer to the user and with that they are much more esthetically pleasing. A macro
site can cover a couple miles in either direction and I get asked quite regularly why don't
you just put in more macro sites if they provide much more service and all of the
technology and in the 4G space, which is what we are seeing the usage on, if you put two
macro sites next to each other they actually cancel out service. It causes the opposite
effect of what we are trying to do. So, small cells were created to be an underlay to that
macro network. The objective -- the objective of the small cell is two fold. One is capacity
offload. So, we put them in areas where we are seeing a lot of people congregate and
use their phone, basically the 76 percent growth pretty much all throughout the City of
Meridian, we would want to place small cells. They are also great for -- to fill in coverage
areas where in a residential neighborhood a macro site wouldn't be permitted by zoning
ordinances. Small cells are much less obtrusive and that can be placed in the right of
way, so they can provide that dip in service for coverage reasons as well. Small cells --
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the characteristics are the antenna heights are much closer to the user at 20 feet to 40
feet and that's a pretty big difference and why we include that difference is because we
try to fit small cells within the existing height limits within a zone. So, in Denver, for
example, downtown Denver, their light poles are 30 feet one inch, so we put our own
poles on the right of way, because we couldn't attached to existing infrastructure and we
built them at 30 feet one inch. So, we try to blend into the existing aesthetics within a
community. They are much lower power, small cells are, than macro sites. Again,
because they are lower powered they provide a much smaller footprint, 200 to a thousand
foot radius. The benefits of a small cell are enhanced emergency services, insuring we
have adequate coverage and capacity throughout our network, improved user experience
allowing faster throughputs. It is the platform for evolving technology, so ensuring we
have a sufficient 4G network will allow us to build on that eventually to 5G. And they are
aesthetically a much smaller design and they aid in economic growth. In Meridian we are
seeing significant growth within the community. The components of a small solar -- there
is four main components. We have got an antenna, two radios, power. This picture to
the right is in Francisco and we deployed 400 small cells within San Francisco for Super
Bowl 50. This is attached to an existing light standard above -- I don't know if I can use
the mouse. Above the mast arm is the antenna in shrouding and, then, midway down the
pole you can see metal stripes and those are the two attached to the exterior of the pole.
There is a direct connection for power to the radios and fibers underground that connects
to the radios as well. All the electronics -- excuse me -- all the cabling is on the inside of
the pole. So, it's a pretty minimal design. So, what we are looking to do is to deploy small
cells within Meridian within the right of way and there is three main design options. The
first design option would be a street light and this is probably the most prevalent design.
It's an antenna in shrouding above the mast arm and two radios down the pole and, then,
direct connection for power and fiber. The second option is a Verizon owned pole in the
right of way and this is a picture in Denver that I mentioned, the 30 foot one inch pole and
this is a solution that Verizon created with Denver's public works director and planning
director, because it couldn't attach to existing infrastructure. So, this was the only solution
to provide the identification that was needed. And, then, th e third option is traffic control
poles. So, this is in Phoenix and for Super Bowl 49 we actually attached to -- we did a
big program with the city of Phoenix to attach to their traffic signals . We increased the
height of the poles by five feet and put two panel antennas and, then, did our larger radios
with battery backup. They are sitting in the gray -- excuse me -- the base box abutting
the black fence. This is the largest design that Verizon has for small cells and this is the
one that covers about a thousand foot radius. The first two cover about a 200 foot radius.
So, it's -- it's a design -- the larger the equipment that we put on the pole it covers a little
bit larger of a territory. The smaller, the smaller footprint it provides. Here is some
additional examples showing the flexibility that we have around small cell designs. The
first picture is in Los Angeles with two panel antennas below the mast arm and, then,
radios and battery backup on the ground in the left corner. The second picture is in San
Francisco and this is a three way partnership between Verizon, the city of San Francisco,
and a private media company called J C Decaux and these are existing newspaper kiosks
throughout the city and we cut off the top of a green newspaper stand and created RF
transparent material. So, there are antennas behind the top of that newspaper stand.
So, esthetically it looks exactly the same, but now it's a small cell location. The third
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picture is in St. Paul, Minnesota. Antenna above the mast arm and two radios midway
down the pole. The fourth picture is in Kansas City, Missouri, and antennas above the
mast arm, two radios and battery backup on the ground. And the fifth picture is a co-
locatable pole in San Jose. To my knowledge, Verizon is the only carrier on this pole, but
it could conceivably hold two carriers. To provide a little bit of discussion around battery
backup, that is not one of the main components that are required for a small cell, but it
does -- Verizon is willing to make that investment to add battery backup to each location
and what that does is in the case of an emergency and power goes out , the cell site will
stay active for as many hours as we have battery backup. In Phoenix we had four hours.
In Los Angeles in this first picture we had two hours. So, it is a conversation around
aesthetics, but Verizon is willing to make that investment. So, the benefits of small cells
are enhanced wireless service, ensuring that we have adequate voice, video, and data
consistently throughout the City of Meridian that is going to keep up with the growth that
the city is seeing. Public safety, ensuring our law enforcement and first responders --
many of them use Verizon as their primary means of communication -- have adequate
service. Resiliency. Our goal is to create a robust network and stay ahead of demand.
You could probably use your phones and have pretty good service right now if you have
Verizon, but our goal is to stay ahead of that -- the issues that might be coming. And,
then, we will be making a significant capital investment within Meridian and aiding in
economic benefit, including commerce, conventions, and tourism. And with that said that
is the end of our presentation and we would be happy to take any questions that there
might be.
De Weerd: Thank you. Council, any questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: How many of these are you proposing to install in our community?
Gibson: My name is Casey Gibson. I'm the RF engineer. I'm local to Idaho. So, my part
was just for support to Crystal. In speaking to the numbers we have looked at -- we have
identified 41 City of Meridian poles that we would like to use and that's -- that's our near
term number. If you look at our three year plan, the number will probably double that.
You can see that they are smaller in size and that's the reason for so many of them.
Cavener: Madam Mayor, follow up if I may. So, during Crystal's presentation she talked
about placing in the right of way, but, obviously, the images that you shared with us and
to your point, Casey, it sounds like you're looking to install these on currently city-owned
assets?
Canada: Yes. Madam Mayor, Council Member, yes, city-owned assets within the right
of way. So, we have worked with city staff to understand what poles are owned by ACHD,
what poles are owned by the City of Meridian and areas where there is no existing
infrastructure. We do have an agreement in place with ACHD and -- that allows us to
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attach to their infrastructure, but we would like to put an agreement in place with the City
of Meridian that would allow us to attach to the City of Meridian infrastructure. How the
ACHD agreement is set up is it's nonexclusive and it doesn't obligate ACHD or Verizon
to anything, it's just the overarching terms. If we were to enter into an individual site
license agreement for an individual location, after ACHD approved the aesthetics of it, as
well as the city which it would be residing in.
Cavener: Madam Mayor, one additional question. Your comment about ACHD I guess
sparked an additional question. Is the 41 proposed microcells that you would want to
install in Meridian, is that in addition to other cells that are going to be installed on ACHD
owned assets within the City of Meridian?
Gibson: Yes, it would be.
Cavener: So, what's that total number, then, that you're looking between city owned and
ACHD owned assets within our city?
Canada: Madam Mayor and Councilmen, we are looking at about 82 locations in the next
three years and half of them would be on City of Meridian owned property and we are
very careful in the numbers that we give , because those can change as technology
evolves. So, that's -- right now that's what our look would be for the next three years out
and what that would look like. Our ask would be to put something in place so it allows us
to grow to be able to deploy small cells as the community continues to grow.
Cavener: I have got more questions, but I don't want to take up everyone's time.
De Weerd: Additional questions?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: From the photos it kind of looked like everything was geared commercially.
Is anything designed for residential or is it all -- is it all geared more for commercial areas?
Canada: Madam Mayor and Council Member, these are -- a lot of those photos were
actually in residential neighborhoods. So, it's geared towards both. Aesthetically we have
worked with the communities, so if there is an HOA within a residential development that
has certain design standards, we would work with that -- that community to ensure that
these designs fit into the aesthetics of the community.
De Weerd: What is your experience, then, in working with HOAs and residential
communities and addressing concerns? Is there a hum? I lived by a cell tower for a
number of years and you could hear it, but what -- what feedback have you received from
homeowners?
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Canada: Madam Mayor, we have actually gotten quite a bit of positive feedback on
having the improved service and aesthetically these are much smaller designs. We are
not installing them with air conditioners, so that's typically where some of the hum comes
from, so these are quiet. They -- they don't make a noise. I live in downtown Denver and
I actually have one of the small cells right outside of my house and I love the improved
service. So, we will be -- what we have done in some communities -- we have done
outreach, study sessions in communities. We are happy to do that. We did that in
Cupertino in California. In Santa Rosa we did a joint presentation to city council and had
it open to the public for any questions. So, we are happy to provide any community
outreach and education around small cells.
De Weerd: Since you're locating on a public asset, is -- what all does the agreement
entail?
Canada: Madam Mayor, the agreement does have a revenue stream to the city.
De Weerd: What -- I guess in maintenance when we need to go in, change the -- the
light, it goes out, do we work around your equipment? Is there liability to -- if they disturb
something? What -- what kind of arrangements are made in those regards?
Canada: So, our -- what our proposal would be would be to put a master license
agreement in place that talks about all of those details and it's discussed and negotiated
between Verizon and the city. Our standard form, which has been provided to Mr. Nary,
is -- actually comes from Chandler, Arizona's, city attorney wrote it and that has been
incorporated into the form that we use. So, with regard to maintenance, we can put a
shut-off switch, so if the city is doing any type of maintenance where they want to change
out a light bulb, they can shut off the site or call us and we will shut off the site, ensuring
that public -- that worker safety is -- is met. Verizon takes responsibility for -- and liability
for our equipment and that would just be detailed out in the agreement, as it would if a
car hit the structure that had our cell site, whose responsibility would it be to put the pole
back up, what would -- so, it's worked out and I have every city -- I have had different
cities have a different response on what they would like, so it's really a discussion on what
the City of Meridian would like to see in each of those situations.
De Weerd: And have you worked with our safety departments in terms of where you do
desire placement and if it fits within their communication needs as well?
Canada: Madam Mayor, we have not had those conversations, but we -- how we would
like our proposal to structure this program would be an overarching agreement that the
city and Verizon would work out and, then, for each individual location we would have
those conversations. So, it wouldn't be a one size fits all, it wouldn't be a blanket by
putting this agreement in place you're giving us cart blanche to do whatever we want. We
would work on each individual location and ensure the needs of the neighborhood, the
HOA if it's in a residential neighborhood we meet planning guidelines, public safety,
public works is involved. So, we would go through each individual location and work with
each of the departments.
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De Weerd: I'm sure we have an interest, since we are a Verizon customer, so -- any
additional questions?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor and you guys, the -- the ones that are hooked up to the street
lights, does the power connection right to the same power as a street light or is it -- it's its
his own separate power source?
Canada: Madam Mayor and Council Member, power -- so, power is dependent on what
the utility company will allow. So, we can do a direct connection, but we typically do that
with municipal utilities where legally we can attach and they can provide us power directly
off a street light. Here in Meridian it's Idaho Power territory and we have an agreement
with Idaho Power to have unmetered service . So, it wouldn't touch the city's power to
each location, we would have our own service. It would be unmetered, so you actually
wouldn't have a meter at each location. So, specifically it would be very similar to the
designs in San Francisco, not in Arizona where there is a meter attached to that box.
Palmer: Madam Mayor? That's a bummer. I was hoping to maybe you guys take over
maybe the whole street light power for whatever ones you put them on. But I guess to
-- kind of as to your question, Madam Mayor, about HOA is -- I'm wearing my HOA board
member hat, I can tell you one of the huge complaints we get -- we had a giant Verizon
tree that was built just outside of our subdivision and for some reason people were asking
us when are they going to flip the switch, when are they going to pull the switch, because
they were pumped to have the goofy looking Verizon tree, which it looks fine when there
is leaves on the trees around it, just when those trees go away in the winter, then, the
Verizon tree is like what the -- so, I can tell you our neighborhood would have been
pumped to have opportunities like this and the board would have -- at least this board
member would have supported it.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So, this is just for Verizon service. I mean has this created any -- any issues with
other carriers, so you guys make these attachments and are we going to have AT&T, T-
Mobile and Sprint coming to visit us next week to get theirs put on and what have you --
what have you encountered in your other territories that have done this?
De Weerd: Well, she did show one design that could have two carriers on it, but can you
supply anymore carriers than the two or is that a minimum per pole?
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Canada: So, Madam Mayor and Council Member, we can put multiple carriers on a pole.
It's a question of aesthetics is typically what happens. So, a good example is the
conversation we had with Denver. We had -- we were building our own poles, so we
could build a single carrier solution or we can build a multi -carrier solution. Small cells
are truly an under lace of every carrier's macro network, so where Verizon needs one
might not be where AT&T, T-Mobile or Sprint need one. In addition to that, it's unknown
what the other carriers design components are going to be . We don't all use the same
equipment. So, what Denver chose to do was have Verizon build a single carrier solution
and, then, should another carrier want to attach to that pole, that carrier would come up
with a design that was -- what would work for Denver. Right. So, that picture -- this
picture in San Jose, that base is four feet, the far picture to the right. It's a very big base
and I believe Verizon is the only carrier there. It could be a lot more aesthetically pleasing.
This is only a single carrier solution and this might never be a multi-carrier solution. So,
it's really -- it's been a conversation. Some cities have chosen that they only want -- like
Tempe, Arizona, chose in their design standards they only want one carrier per light pole,
because they thought it was aesthetically unpleasing to have multi-carriers on the same
light pole. Las Vegas, Nevada, Clark county, the Las Vegas strip has multiple carriers on
those poles. So, it's really a conversation on aesthetics and what the City of Meridian
would like to see, but technologically there can be multiple carriers on the same pole.
Milam: Madam Mayor? Have you measured the level or radiation that these small cells
emit?
Canada: Yes.
Milam: Can you share that information with us?
Gibson: They are extremely low power. The amplifiers that we use draw a 100 watt,
same as a 100 watt bulb. So, I don't know the numbers of the emission numbers, but it's
low enough that they are safe for climbers to be up around the antennas.
Canada: So, macro sites typically have an RF output of 60 watts. These small cells are
five watts. So, they are significantly lower than the output and we are federally mandated
to stay well below the safety limitations that are set by the -- the FCC. So, we do do an
RF emissions study for every single one of these to ensure that it is well below the
emissions.
De Weerd: Additional questions, Mr. Cavener.
Cavener: Madam Mayor.
De Weerd: Uh-huh.
Cavener: Only because you touched on it, so you had mentioned that there is a revenue
stream that you provide the cities. I am curious if you could expand on that for us.
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Canada: Absolutely. Madam Mayor and Council Member, it is -- the revenue -- this is
not a money making venue for -- for most cities. In the city of Anaheim -- and this is all
public information. We have an agreement with them and we pay 94 dollars a year per
each location. The city of Denver we paid 200 dollars a year per each location. So, they
are in the hundreds of dollar range. The benefit -- the benefit that the city will see is the
improved cell service and we do bring fiber to each of the locations, so there will be
additional fiber brought through the city and the investment that we make for each one of
these is -- it's in the hundreds of thousands of dollars for each one.
Cavener: Madam Mayor? I guess that brings up another question. Significant amount
of infrastructure that you have to run to one of these as a community that has grown very,
very dramatically, we have seen a lot of construction and I know that's one thing our
citizens would like to see a little less of. So, if you could give us a little bit of a sampling
as to what a -- installing one of these on the light looks like and the amount of time that
access to sidewalks or streets are limited as you run fiber to each one of these locations
to me would be really helpful as well.
Canada: Absolutely. I wish I had a -- like an answer that could give you the specifics
with the City of Meridian. What Verizon -- with fiber we work with the most prevalent fiber
provider in an area and we do use dark fiber, so it's really dependent on the existing
conduit and infrastructure that's here within the City of Meridian. If there isn't any we
would be adding dark fiber to an area for small cells as needed. There is two ways that
this is done. We can put a ring within the city of dark fiber and that ring is spoke d out to
each of the small cells or we can -- each new small cell -- this is probably the most
prevalent way that fiber is brought to each of the small cells, it goes back to our closest
macro site and a lot of the fiber providers have conduit already at the base of many light
standards and traffic signals already. So, there is not new -- there is not a lot of new fiber
that is new construction for fiber that is b rought to each of the sites. As far as the actual
construction for attachment to a light standard, it's usually less than a day to add that.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So, since the main -- your main sale of this to us is the enhanced service, but
that's only for people that are using Verizon. Can you -- do you have any idea how many
-- the percentage of cell phone users in the Meridian area are using Verizon, as opposed
to other carriers?
Canada: I know within Ada county it's 46.44 percent is Verizon service and police and
fire do use Verizon as their primary mean communication. I don't have that broken down
into specifically Meridian, I have it broken down by county. I can probably find out and
follow up with you.
Milam: Thank you.
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De Weerd: Okay. Any other questions? Mr. Nary.
Nary: Madam Mayor, Members of Council, maybe give some of the background on the
staff side. I have been in a couple of meetings with these folks from Verizon and I ended
up volunteering to be on an AIC committee on the same subject matter for the state. I do
appreciate their approach, because our first conversation was we don't generally do this.
We don't partner with other entities to use city facilities and I was curious as to why ACHD
chose to do it and ACHD put a lot of restrictions around -- they have really pretty much
complete control over what it is, where it is, and they took the approach that these folks
are asking and we are okay with it and we are not worried if other people want to ask,
they can ask, too. So, they didn't feel the need to go put it out to an RFP or -- there is no
exclusivity to this contract. That wasn't what's intended. We are not granting a franchise
to Verizon. This is simply a business arrangement and one of the things we looked at --
maybe to answer your other question on what 's kind of in it for the city besides the
enhanced service -- we even talked with Verizon about, you know, an area to maybe --
or putting in some new lights that the city does a few every year and if there is
opportunities where we are going to put in a new light in an area that they would prefer to
have a pole there with -- with this service on it, then, they would install the light and we
wouldn't have to and, then, we would take those funds and add it to another area where
we would like to do that. So, there is lots of flexibility we could build into this and, you
know, there probably will be occasions in our conversation where the locations are going
to conflict with maybe another carrier that might ask and they were already located there
and the other carrier might want to locate there, but it's so hard to gauge that, because,
again, it's all about coverage areas and where their other cells are and so it's really hard
to anticipate trying to address that issue today since, again, depending on where it is
there may be multiple areas they could put these for another carrier that has no impact
on Verizon and vice-versa. But it's certainly doable if the Council wants to direct us to
engage in this discussion further and try to come up with a proposal and a contract for
the city, but we definitely saw from -- from the model that ACHD created that, again, the
-- the power to approve it is totally in the entity's hands. ACHD has the absolute authority
to say we don't want it there, it doesn't matter whether you want it or not, we get to choose
that. I would anticipate we would have similar language that it's always going to be our
decision ultimately. But, again, there is some value to the city in providing another
opportunity. It avoids some of the larger poles. I think that was one of the discussions
we had was you see occasionally once it come in front of you, they want a large pole,
which does sometimes impact people negatively, they don't necessarily want those large
poles. This sort of avoids that and maybe it will avoid having a lot of more large poles in
our community, too. So, we definitely saw some value that -- that is why we are here
today and if you want us to explore it further we are happy to do that, so --
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: The concept is interesting, but the devil is in the details I guess. The analogy I
guess is the poles are the wild west and we are explorers going to stake a claim in a
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sense. The poles have a finite capacity to them and I'm a Verizon customer, but for the
54 percent or some odd percentage who might use a different carrier . Again, those details
on how a pole can be utilized, you know, by Verizon, but still additional providers have
that opportunity to add onto it, maybe that's more than one, how that gets worked out may
be problematic, but my sense is the reason that there is a payment for use of the pole is
there is great value to Verizon in enhancing its service an overriding philosophy on
government avoiding picking winners and losers in private enterprise all comes into the
mix I guess. So, the concept is interesting, but I don't know -- there would be so many
safeguards to ensure fairness and not over dabbling in picking winners and losers, the
ability to maintain fairness for other providers and the ability for the city to remove or
control at the city's discretion where they go and how they go -- that negates the value to
Verizon, but -- so, the concept I think is great, but it sounds like there is really a lot of --
and you might already have those all addressed from other municipalities and Mr. Nary
might already have it, but those details I would want to know more about.
De Weerd: I think the bottom line is staff and myself -- we have had a little bit of time to
process the idea and -- and in the discussion and the discussion doesn't need to stop
here and this was to inform and to share the possibilities. Certainly I appreciate there is
always a leader out there in finding better service for their customers and I don't think
there should be a penalty for trying to do better . I think there is also a benefit of -- of
locating on public infrastructure, because you don't want these all over and the macro is
-- is intrusive and this -- this does have a softer presence in your -- in your community
and I agree it has an economic benefit and -- so, I think today was really to plug the idea,
to get you to start thinking we can bring this back as -- as you see, because it does -- it
does have a lot of tentacles in different areas . So, we would like you to take the
information, we can put it back on the agenda for further discussion and further questions
as you have had a chance to -- to kind of absorb -- absorb this.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, maybe this is a question for Warren. I think I have asked you
this now twice in as many months and I -- but I don't remember what your answer was.
How many street lights do we have that the city owns, off the top of your head.
Stewart: Madam Mayor, Members of the Council, I believe the current number is about
5,500.
Palmer: Madam Mayor?
De Weerd: Yes. I know your point. Mr. Palmer.
Palmer: What was it, 41 that you're looking to do with in Meridian? So -- and there is
four major carriers. If all of them wanted, you know, we are looking at 120 maybe out of
5,500 it would be severely insignificant. So, not one on every pole. So, I mean while
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you're asking us to take some time to think about it, I would hope that that time is short to
be able to move forward and help the private sector increase our revenues and increase
the service to our users that we serve.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: One other point to -- one of the things we didn't discuss with Verizon -- like I said,
ACHD said -- took the position they are asking, nobody else is asking, so we are not really
worried about what other people want at this moment in time . But we said we could put
out something like an RFP to make people aware we would be willing to do this if you're
interested. Now, that doesn't mean the technology for the othe r carriers is at a point
where they would like to do it today and , therefore, precluded from ever participating in
this, but it would at least put it out that we are going to do this, we are willing to do this
and were entering into a discussion with Verizon and if other carriers are interested they
can ask, too, and at least -- the least they are on notice that we have at least inquired and
put that out publicly that they can ask us if he wanted to , so --
De Weerd: And I guess I would just I ask you to also consider that, you know, although
probably everyone has their own carriers, this -- this is an important ingredient with our
public safety first responders in -- in having the service. I like the fact that we have backup
batteries, so that as we have any kind of crisis or catastrophe that it enables our
responders to continue to utilize the technology that allows them to communicate with
each other. So, I guess, Council, if you want to have a chance to process this what -- do
you want to put it on next week's agenda? I don't even know if Mr. Nary is ready with any
kind of proposal and what anything would look like, so we could seek a direction and
counsel can continue to work with Verizon on an agreement, so --
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: If I may. Thank you for asking the question about this. I think it's put us at least
to have a good discussion up here. My -- my two cents on this particular piece is that I
think that while only one carrier is asking, it's inevitable that all of them will eventually
come asking one day and rather than building an agreement based on the request of one,
looking at what is best for Meridian and its taxpayers long term and development an
agreement that we feel comfortable with regardless of who is asking. So, rather than
putting together an agreement based on one particular carrier coming to us , what is our
standard for this type of request that comes forth and that way it is a level playing field for
everyone and if it's Verizon who is asking or Sprint or AT&T or whomever the next
generation of telecoms come to Meridian, we got our -- our plan in place and if you want
to build on taxpayer funded infrastructure this is what the agreement looks like.
De Weerd: And, Mr. Cavener, that is exactly how staff has been approaching it.
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Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I think that we need to proceed with staff recommendations and we can get a master
plan, whether it's with Verizon or whatever carrier it is. We can have it. We have got --
evidently ACHD has got an agreement that works out. I think this is a win- win situation
and as the other carriers come forward they can participate in the same agreement , as
long as we get an agreement that covers everybody.
De Weerd: Thank you. So, Council, would you like this on next week's agenda?
Bird: September 26th.
De Weerd: 26th.
Nary: Madam Mayor? For an agreement or direction? I guess that wasn't clear.
De Weerd: Yeah. I thought we put it on next week for direction, give you a chance to
give it any further thought and maybe for the 26 th for staff's recommendation on an
agreement.
Bird: Okay.
De Weerd: Mr. Borton?
Borton: Sorry. No, I'm fine.
Palmer: Okay. Any -- any further -- anything further? Does that -- it seems like everyone
agrees to that approach.
Borton: Madam Mayor? All I was going to say is it sounds like we -- there was unanimous
direction to go forward, craft the agreement, work out what those details would be from a
master agreement level, so --
De Weerd: Well, next week some discussion might be pretty short , but just to -- to look
at -- and, Mr. Nary, maybe you can give Council the copy of ACHD's agreement, so that
can help you with any ideas that you would like to present or ask. Okay?
Nary: I can do that.
De Weerd: We appreciate your time.
Canada: Thank you.
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D. Quarterly Update from New Ventures Lab
De Weerd: Thank you, Casey. Okay. Item 6-D is quarterly update from the New
Ventures Lab. We have Rick Ritter here. Welcome, Rick.
Ritter: Thank you, Madam Mayor. For the record, I'm Rick Ritter with New Ventures Lab,
just across the parking lot. The city clerk is handing out the report. First I want to start
by thanking primarily legal counsel. This is a -- not a revised lease, it is a new lease. So,
this is the first appearance that you will be lucky enough to get to see me every quarter if
you -- if you pass the lease in your business item. So, what I bought today are two pieces
that I thought were -- and I might say before I start -- so, this is the beginning of a series
of quarterly reports. So, what I started with was some fairly basic information that I
thought would be of interest that you would want to know and I want everybody to
understand that if you want more than this , less than this, something different than this,
you just need to let me know and let me know hopefully in advance of the next quarterly
meeting and I will be more than willing to provide whatever that informa tion is. So, the
two pieces I brought today are -- the first piece, which is an Excel spreadsheet that has a
list of -- and you will notice it is broken down by companies and, then, members and in
this case members -- not only registered the monthly ones, because the others are in one
day, out a day, in a week, out a week. The ones that are monthly are -- typically there on
a pretty regular basis and just so you know -- so, members is a reference to the use of
the open space. We have a membership space and, then, we have what I call residents
and that's more like the incubator space. So, the companies you see are in the -- the
residents space, the incubator space. There are 12 companies and I'm giving you a
sense of the business segment that they cover. There are seven monthly members. And,
again, one thing I should mention is -- let's see here. Steve German, Cloud Spot. Sam
Jenkins of Jacob Morris are all -- those are kind of -- those are kind of interesting, because
they are not companies that are likely to locate to Meridian. They work for companies
that are not here in Idaho and so they are -- they are a virtual team member and they
chose to use the lab for a location here in Meridian, Idaho. Second page you will have a
list of -- and I call them departures and I figured I'd probably have some questions on that,
because what's a departure. So, I will let you read through that list and if you have got
questions about the departures I will be glad to address that. And, then, at the end of that
I listed the prospects and those are people that I affectionately refer to as my outhouse
folks. Not that that's a derogatory term, it's people that I think have potential to ultimately
end up in the lab, but they are not far enough along to be either in the open space or
certainly to be a resident. So, any questions on -- on that particular list?
De Weerd: Council, any questions? Mr. Palmer.
Palmer: Madam Mayor. Rick, what is a departure?
Ritter: Well -- so, all of the folks that are on -- Madam Mayor, Councilman Palmer, all the
folks that are on that list have left the lab and the -- the circumstances for their leaving
are pretty varied. Most of them have to do with lack of market. You know, a lot of times
people come forward with an idea one of the things we try to do early on is to get people
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to understand is there a sufficient market for this idea to be a business and what -- sort
of the things we put them through and what we call customer -- customer discovery and
development is that they are -- they are going to be out there and they are going to be
out talking to people that are potential customers that are going to figure out whether or
not they are willing to write a check or give them a credit card and in a couple of cases --
at least the first three what they discovered there wasn't enough market to build a
business. The last one, coefficient services, was a company that was headquartered in
Utah, was purchased by another company in San Diego and for about six months they
operated with an office in Salt Lake, one here, and they had a temporary office in Portland
and when the -- they were bought out by the San Diego company they moved everything
to San Diego and so that was, again, just a business choice on their part. I think that
covers it on all of those. So, most of it is a market problem and even though mostly folks
spent some time in the open space and, then, some time in the -- in the -- as a resident,
it takes a fair amount of time to discover whether or not you got sufficient customers to
actually create a business that can survive. So, that's -- far and away that's the single --
not just with the folks we have there, that's the single biggest problem you see when you
read about -- you know, like the -- I think the SBA puts out a report and you hear that
seven out of ten fail in the first five years. It's not for a lack of money, it's a lack of
customers. It's a lack of market in most cases. Okay. Does that answer your question?
Any other questions? Okay. The second document I brought was just the calendar. This
is what you see -- well, you see a little more than this if you pull it up on the website and
I brought June, July and August just to give you a sense of the use of the facility. One of
the parts of the discussion that we had in the original lease was the establishment of an
engagement and collaboration center in downtown Meridian and I think you will see from
looking at the calendar that we are a fairly busy place and I can tell you that when I come
back in September we are halfway through the month and we have already had more use
in the building the first 15 days of September than we had in June, July and August for
the entire months of those months. So, things are picking up. Any questions? And I will
say that the -- probably the single largest contributor for those that don't know, we are the
interim home for the Treasure Valley Children's Theater and that has -- you know, even
though she was in the corner for a long time, I guess I really didn't have a good sense of
how much foot traffic she was generating and I will tell you it is huge . We have people,
kids, actors all day every day during the -- during the -- the day and this year they started
to pick up a lot of business from home schools -- doing educational programs for home
school groups and so that's even ratcheted that up a little bit, so -- but we are tickled to
have them, because everybody enjoys singing lessons in the afternoon and acting
classes in the morning. So, any other quick -- oh, a couple of things I did want to mention.
So, that's primarily what's going on in the building. A couple things I did want to mention.
So, we are just getting ready to kick off for those that are -- I think most of you are probably
familiar with the Young Interpreters Academy. YIA as we called it. We have gone away
from that national program and we now have a program called IDIA. Is the Idaho
Interpreters Academy. Again, the chamber and the West Ada School District are sort of
a joint venture and -- and I'm leading the program from the -- from the program side of
that. That is what -- the thing the kids are actually going to learn. And, then, the only
other thing I would mention is that we have become -- some of you may be aware of this
-- we are the home for the Meridian Development Corporation wireless network in
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September 12, 2017
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downtown and all the equipment is in the building in anticipation of Farmers and
Merchants being torn down and so we -- we gave them access to use our facility and
connective the fiber that we have in the building. So, I stand for questions.
Milam: Madam Mayor?
De Weerd: Thank you, Rick. Yes, Mrs. Milam.
Milam: You mentioned IDIA. What is the age -- what is the requirement? Is it similar to
what YIA was? Is it on the same parameters or --
Ritter: Councilman Milam, it's the same as -- so, it's exactly the same from the terms of
the parameters, you know, when we meet. Age group is grade six through 12, West Ada
District. Although we did last year have some kids from outside the district. And so that
-- we kept all of those same sort of parameters that were with the YIA program, which just
simply changed the programming. It's really -- the YIA program was -- and as a
Councilman Roberts can tell you, one of the things that I was sort of nasty about was it
was a very old curriculum, it was written originally in the late '80s and it was really based
around what I call the score business plan model. So, this gave you a format and said
go fill out the blanks and come back and you will have a business plan and I just found
that -- I mean we haven't used that ourselves for nearly ten years. You know, the world
has evolved in -- in terms of how you take an idea and turn it into a business and so the
program that -- programming that we are using this year is -- is more along the -- what's
called the lean startup and we were lucky enough to be a part -- we are a part of a pilot
program that's being run by the University of Illinois Urbana and a private sector person
in a book called Focus Framework and it's been interesting, because the universities --
it's 11 universities and us and the universities have all started, so we have been following
them on their -- on the Facebook. We have got a Facebook group and we have got a
whole group and so that they are out ahead of us in terms of it. So, we are -- we are
going to get the -- the benefit of having ten other schools -- again college kids use this
and learn before we get started in October. So, the parameters are exactly the same as
they have been, grade six through 12.
Milam: Thank you.
Ritter: Other questions?
Little Roberts: Madam Mayor?
De Weerd: Yes, Mrs. Little Roberts.
Little Roberts: I would just like to say thank you to Rick for all that he's done . It's been
absolutely amazing watching the businesses that have come in and grown and have just
really been I think such an asset with the meeting space and all that you have done and
are doing in downtown Meridian. So, thank you very much.
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September 12, 2017
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Ritter: Thank you for the opportunity.
De Weerd: Well, yes, because Mrs. Little Roberts really brought it to the chamber in
terms of something that we could really help to inspire our young entrepreneurs, but she
-- she has sung your praises in what you have brought to the program and your dedication
to teaching these inspiring young entrepreneurs. So, we greatly appreciate that, Rick.
Ritter: Thank you. Other questions? So, once we are done with these I assume you're
going to take up the lease. I'm hoping for your favorable vote. Thank you.
Item 7: Department Reports
A. Legal: Revised Lease for New Ventures Lab at Old City Hall
De Weerd: Thank you. Mr. Nary.
Nary: Thank you, Madam Mayor, Members of the Council. So, your next item is the
revised lease for the New Ventures Lab. We basically have created essentially a
replacement lease for the existing lease, so the existing lease will be terminated and this
would be a new lease. It has a rolling term as has been previously discussed. It specifies
some specificity on the maintenance and the use of the facility and the regulation of the
parking that Rick has already been doing and that the rent, basically, is these reports and
these updates from the Council and there is a three month period every three months.
The lease is renewable and definitely it can be canceled by Rick or the city on 30 days'
notice. If there is other terms that's kind of what it's here for today is to discuss any
additional terms. If it's acceptable as it is we can put it back on your agenda next week
for the resolution.
De Weerd: Council, any questions? Okay. So, we will see this on the agenda next week.
Thank you, Rick.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Is that just going to go on the Consent or be in the agenda?
Nary: Madam Mayor, Members of the Council, it will have a resolution attached to it.
B. Human Resources Annual Department Report
De Weerd: Okay. Under Department Reports we have Item 7-B is our Human Resource
annual department report update.
Ritchie: Madam Mayor, Members of Council, thank you so much for having me this
afternoon to share with you the accomplishments that we have had over the last year
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September 12, 2017
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within Human Resources. Before I get started with the information to share with you
today I would like to take a moment and let you know that I take great pride standing here
in front of all of you this afternoon. I get an opportunity once a year to come and speak
to all of you in regards to the hard work and the efforts that take place within the Human
Resources team and so I want to take a moment to say thank you to all of them for what
they do every day. So, thank you, team.
De Weerd: All of them.
Ritchie: Laura Lee was here for just a moment. Jessica is watching upstairs and Brittany
is watching it from home, because she's had a new baby. So, I know they are there in
spirit if not -- so, here is the information I'd like to cover with you today. I'm going to cover
a number of different areas in Human Resources. As you can imagine we support a staff
of 406 employees and there are five of us who do that and on any given day there is a
number of different events or a number of different questions and a number of different
services that are required from us and I'm going to make every effort to capture those and
give you an update in each of those categories this afternoon. So, you have seen this
slide before. I shared this with you last year. This is a great representation of what I just
spoke to in regards to the number of different areas of service that provide support to all
of our employees and as I referenced just a moment ago, on any given day at any given
time, sometimes between the hours of 8:00 and 5:00, sometimes after hours and on
weekends, we touch to any of these differe nt categories, sometimes multiple categories
at the same time. So, just wanted to refresh you with what it is that we do each and every
day. So, what comes up -- that's a lot and it looks like a lot and I see a nod of heads in
agreement, but the question is how we do what we do and, honestly it's teamwork. The
five of us have to come together to provide the support to the employees , the answers to
the department employees and we do that through a number of those different areas. As
a result we have great teamwork in HR and I'm very proud to stand before you and share
that with you. So, I'd like to just walk you through a little bit of the commitments that we
made last year at this time when I stood before you with our department reports and talk
a little bit about where we are with the projects and initiatives that we communicated to
you. So, this slide will look familiar to you and I'm going to breeze through these next two
slides. These are the two that we have closed out our report to you last year with what
we were going to work in FY-17 and this is the second slide of that category. What I'd
like to do is show you everything that we have accomplished . So, what you see on the
screen here in front of you are the seven different projects that we accomplished in this
past year, ranging anywhere from our internal alignment project, all the way down to the
revision and updates of existing web pages on the internet. They are used as a resource
for our employees. The next slide represents the six initiatives, if you will, that we have
been working on, but have not had an opportunity yet to complete. The first three that
you see there, the -- excuse me -- policy manual revision, the performance management
tool, and process review and the job description template conversion are planned to move
into fiscal year '18 and that's something that's going to take us a few months to get through
as we wrap up those particular initiatives and, then, the HR training, the supervisor tool
kit, and the web based delivery options we are hoping to get rolled out within the first
quarter of FY-18. And, then, the one remaining initiative that we had communicated to
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September 12, 2017
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you last year -- or I had communicated to you last year was the employee engagement
survey and I did stand before you through the budget cycle this past summer requesting
budgetary funds, so that we could move forward with the vendor to provide the employee
engagement survey, which we are looking to do this spring in 2018. So, in addition to
those specific initiatives that we communicated last year, we did so much more. So, this
next slide represents the number of different things that we did handle and accomplish ,
in addition to those initiatives. And first and foremost in the upper left-hand corner of that
slide you will see that we hired over 140 employees since October 1st of last year and
that's to date and that is a significant effort that is in partnership with the different hiring
managers, the Finance Department, the HR team. It is certainly -- it takes a lot, but it
gives back a lot when we get the right people in the right jobs here at the city . You will
see that there is a couple of different initiatives there that are highlighted in bold and I just
call this out specifically as they touch the different areas of the services that we support.
We did enhance our new employee orientation this year . Some of those enhancements
included a welcome video from the Mayor. She does make every opportunity to attend
each and every new higher orientation, which we do offer every two weeks throughout
the year, with the exception of the holidays and sometimes it rolls to a third week and we
do appreciate you very much coming and welcoming the new employees to the city. They
appreciate your time there, but we recognize you're busy and sometimes you can't attend,
so we did a video welcome that we have embedded into that new employee orientation
that we show to all the employees when the Mayor is not able to join us. In addition to
that we did customize this year a new employee orientation that is very specific to the fire
union personnel. It's some of the information when they enter the city is different and
relevant, the information that we provide to general employees . I have also touched on
the internal alignment initiative that was a significant effort by the HR Department, but it
was also in collaboration with the departments that we support . Each of the hiring
managers that had identified job descriptions were sent out to those departments for them
to review and update those job descriptions and , then, they were sent back to Human
Resources for review and classification and between Human Resources and the hiring
managers in the different departments we touched about 67 app -- excuse me -- job
descriptions just this year alone. We did process -- and I will talk a little bit further about
our FY-16 performance evaluations, because, again, that is a huge annual effort that is
in partnership with our payroll department. We had a successful completion of the ICRMP
discount training program that the city participates on an annual basis. We had numerous
-- excuse me -- we facilitated numerous open enrollment meetings to prepare all of our
employees for upcoming changes and not only did we facilitate those , but Christena
actually enhanced those presentations by offering computer live sessions in the IT
training room that she made herself available for multiple meetings , so employees could
come in and work with her to go through the system and do their elections . And, then,
there at the bottom you will see that we also presented a little over 50 employees this
year with the years of service program and recognition programs . HR and the Mayor
travel around the city and we recognize, along with the department, the directors, each of
those employees accomplishments with their tenure with the city. So, with that I'd like to
just kind of talk with you a little bit about our employment efforts that we have had over
the last year. As you can see here on the slide before you HR does have a primary
responsibility for managing, assisting, and handling all of the employee-related matters
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here at the city. In the lower left-hand corner of the slide you will see that we have, as I
mentioned earlier, 406 employees to date and the data there below that shows you the
breakout per departments. Moving over to the right-hand side you will see that the city's
average retention rate as of August 31st is 98 and a half percent . Going down, the
average years of service that we have here at the city is a little over eight years and you
will see each of the categories represented there for the milestones and there at the
bottom you will see the average years of service by department . First and foremost we
would like to extend our thanks to all of the employees here at the city for their dedicated
years of service and everything that they do on a daily basis . The second employment
initiative that we offer every year and had another successful year was our youth work life
skills program. This is a program that has been several years in the making -- several
years in production and we often get phone calls roughly around the springtime, probably
February, March, from local youth in the area who want to know when we are going to be
offering and hiring for this program that happens every summer. So, this past year we
did have 19 applications received. You will see that we had 18 interviews conducted, as
one of the applicants chose a different path after they had applied . A different option.
They do come in and work with the different departments and you will see on the slide we
had ten different departments or divisions within departments support this program this
year and the key component of this program is really about the youth . It is really about
bringing them in and giving them some learning and development opportunities . We start
with providing them interview feedback. Most of them it was the first time they have ever
interviewed with us or with anyone was with us and so we do prov ide them feedback
regarding their interviewing skills as they move forward in life. They do learn workplace
accountability, more than just what it is that their parents think they need to do or not do,
they have a responsibility in the workplace as well to get here on time, to communicate if
they are running late, to ask questions for clarification on any given assigned tasks . Laura
Lee works with each of the departments points of contact to ensure that each of the
interns themselves does receive, if you will, a report card. We call it performance
feedback. How did they do? So, that they have a sense of accomplishment when they
leave the city at the end of the program. And, then, we also offer resume development
and I would like to call out a special thank you to Pamela Johnston from the Meridian
Library District. We did ask her to come in this year and she did provide this resume
development class to each of the participants this year to help them develop their resume
for that next job opportunity. And, then, you will see there the picture of all of the interns,
along with Mayor Tammy. So, I just mentioned a little while ago the number of jobs that
we filed this year, the number of employees that we hired . Well, that's a significant
recruitment effort. So, we do assist all of the different departments with their recruitment
efforts. But HR is primarily responsible for all phases of that employment process. We
do oversee recruitments, interviewing, job offers, background checks, reference checks,
start dates, et cetera. And so to date from October 1st of last year to today we have
received over 2,824 employment applications from individuals who are interested in being
employed here at the City of Meridian. The advertising and costs today are a little over
16,000 dollars. We have posted 80 different positions, filled 62 full-time jobs, and the
average recruitment cost is about a little over 200 dollars. But what's really key here, in
addition to that information, is the average time to fill that it takes us from the time a
position is vacant to the time the position gets posted , through the entire recruitment
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September 12, 2017
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process and we have a new hire in new employee orientation is a little over 26 days -- or,
excuse me, 96 days. On average over the last few years we have been running at about
three months. So, we are right in line with where we have been over the last several
years. So, here is what you can look from us in FY-18 as it relates to employment. We
are going to continue to recruit for the active job postings that are out on the website
today. If you have not had an opportunity to review the website there are 22 positions
that are currently up on that website -- or job posting I should say and some of those job
postings we are hiring more than one individual for. So, we are going to continue that
effort to get the departments ready for the new fiscal year. We are going to continue our
job description template conversion. We have accomplished about 25 percent or so of
our job descriptions, so we want to continue that effort and reach a hundred percent. It's
going to take some time and, again, all of the different initiatives and priorities that we
have discussed with you today we do take time to prioritize those based on operational
needs as well. So, we have existing job descriptions for all of our positions, but some
have been converted over into the new template. We are going to work with our IT
department to enhance our employment application tool . So, one of the things that we
want to do is enhance this tool to make it more user friendly for the customers or the
citizens out there looking for employment with the City of Meridian. So, we want to
enhance this tool to enable individuals to apply for positions from a number of different
mobile devices, not just a city computer or their home computer, or sometimes we have
individuals that need to go down to the library. We are also looking to enhance this tool
that will allow an applicant, if you will, to establish an employee -- or, excuse me, to
establish a candidate profile and so they can say that they are interested for employment
in the Finance Department and if something comes up within the Finance Department
within the next six months or so it will send them an e-mail letting them know that we have
a job opening available. Those types of things. So, we are really excited to work with the
IT Department on this. We would like to develop a formalized intern program . So, one
of the things that we are seeing an increase of requests from departments is the request
for interns, whether they are college student interns, paid or nonpaid, and as that increase
-- as we have received an increase of questions about whether we can make that happen,
we have determined that it's time to be proa ctive and ensure that we have a solid intern
program available that is consistent across the city. Standard what we would call HR
cleaning house or just kind of keeping things fresh and compliant , we have selected our
interview -- exit interview process this year as one of the things that we just want to focus
on refreshing and, then, we are going to work with the Parks and Recreation team to
update their seasonal groundskeeper recruitment process. So, that takes us into
compensation administration and the HR team themselves -- ourselves, we work
diligently to make sure that we have the most recent , fresh, current knowledge to ensure
that we are providing the best advice, the best guidance, and the best service to you and
the employees each day. In order for us to do that we have to train and develop ourselves
as things change over time. So, we do attend a number of different seminars, trainings,
webinars, communications, things of that nature to ensure that we are up to date on
everything that we need to be up to date on to provide that accurate service. In addition
to that, we do receive a steady stream of phone calls, e-mails, walk-ins, that we need to
be prepared for on a daily basis, specifically around compensation, benefit administration,
and policy-related questions. So, here is a few examples of this past year's activities.
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So, the first one I want to focus on is salary administration. So, all of our city employees
did participate in our annual performance review process last fall and you may remember
I stood here last year and shared this similar information with you. The general
employees were the recipient of a two percent merit pool last year and we want to extend
our thank you to each of you for supporting and providing that to us las t year for all of the
employees. Throughout the year we had 25 different promotions and/or transfers within
the departments and were processed approximately 351 performance evaluations . Now,
that's throughout the entire fiscal year. When you break that down to the annual process,
it is a great partnership between Human Resources and the payroll department, aka Barb.
She certainly helps get us through this process. You will have a graph there that really
talks about what it is, but it's a six step process that we are all committed to. It is a
thoroughly vetted process that we audit at each other's work to ensure that the
appropriate and the accurate increase is applied to each and every single individual within
a very short period of time. You will see there at the bottom that last year we had 18
working days to make this happen . So, that each and every single employee who is
eligible for a performance merit increase did receive it on their November paycheck , which
is the final paycheck before the holidays. So, we want to call out a special thank you to
Barb. There is five of us upstairs and we all have a role, but when it gets to her it's Barb.
So, we want to recognize her for her support. So, here is the initiatives that you can
expect from us next year. We are going to be conducting a fire department wage and
benefit study. It is that time of year again every other year where we take a look at the
police STEP plan, so we are going to analyze that as well. We are going to focus on the
general employee compensation -- compensation analysis around the market and, then,
we are going to continue our efforts in regards to our strategic plan objective 3.5 , which
is to maintain a competitive compensation program. So, that takes us into our benefit
administration and as you can see there are a number of different things that our
department handles as it relates to benefits and the administration of those benefits. We
have a benefit committee that is led by Christena in the HR Department and they do meet
regularly to evaluate the different benefit plans and the different options that we need to
consider each and every year. HR did conduct last year ten open enrollment meetings.
We hosted another annual benefits fair with multiple vendors and we also processed the
workers compensation unemployment claims and the employee assistant program
services. So, a wide variety of different benefits for our employees throughout the year.
So, here is a little bit more of some detailed information as it relates to workers
compensation and our employee assistance program and there is some year over year
data for you to review. So, you will see on the left-hand side of your screen the workers
compensation, the data goes back to 2014 and currently to date you will see that we have
had a decrease in our claims, which has had a decrease to the total bottom line costs.
So, you will see that we are trending from 198,000 last year to 138,000 this year. Moving
over to the employee assistance program. You will see that our utilization rate is up where
it is from 2016, so our employees are finding great value in this great benefit that -- that
you all afford to the -- to the employees each and every year. You will see that we have
had 31 new cases and of those new cases 65 percent of those cases are from the actual
city employee and 35 percent of those cases are from a dependent of the employee . We
offer a wellness works program that Christena leads, along with the benefit -- or, excuse
me, the wellness committee and here is just a little bit of information about the different
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activities that have occurred over this past year and , then, there at the bottom you will
see that our biometrics participation has increased again from 2016 to 2017 from 62
percent to a little over 65 percent and, then, of course, we do like to capture each and
every event. But, of course, our presentation doesn't allow for us to show everything, but
here is just some demonstration from some of the participants and the smiles they have
as they participate in these wellness events. So, what can you expect from us in '18 as
it relates to compensation -- or excuse me -- benefit administration? Well, we are in the
process of finalizing our benefit broker RFP. We are going to be administering a benefits
and wellness survey an 2000 -- excuse me -- in fiscal year '18. We were going to continue
to explore the different benefit funding mechanisms. One of the things that you have
heard is the self-funding and we are going to continue to explore that and we are going
to continue our efforts in regards to developing a cost effective and competitive benefit
plan, as well as continue our development of a comprehensive f amily focused health and
wellness program for all of our city employees and/or their families. So, that takes us to
the training and development portion of what we do and so this slide here just represents
the different offerings that is either facilitated by Human Resources or coordinated by
Human Resources. So, our new employee orientation -- we had 115 employees attend
a new employee orientation this past year. We offered 251 -- excuse me -- 251
employees did participate in our best programs with 24 courses being offered over a
period of ten months. We did see an annualized savings to our ICRMP or our insurer
premium, since we had a program participation that met the requirements through
ICRMP, the discount program, the city actually saw savings of a little over 16,000 dollars
to our annual premium and, then, we did launch this year in coordination with the Mayor's
office -- there is a team for the leadership training program that consists of myself, Robert
Simison from the Mayor's office. Jaycee Holman and Mark Niemeyer from the Fire
Department and we did launch the leadership training program in May. Since May we
have had two guest speakers. To date we have had one formal training course that's
been offered. We have another guest speaker coming tomorrow and , then, we have one
scheduled for November and, then, we are looking at some different training opportunities
that we can bring forward for this program. Since we launched it in May of 2000 -- excuse
me -- May 2nd, we have had 79 participants at any given event and a total of 280
participant hours in the program. So, it has been well received. Part of the training and
development program -- one of the benefits that we have is our edu cation
reimbursements and you will see here that we have some year over year data and
currently for fiscal year '17 we had six participants who are participating in the program.
We have funded ten different requests and you will see that the total funds utilized to date
are a little over 9,000 dollars. So, as it relates to training and development, here is just a
list of the initiatives that we are looking to work on over the next year . We have been
working with the IT Department on an HR training school, which is our version of a
learning management system and so we are getting into the final phases of that
development and looking to launch that here in the next quarter . We want to explore and
implement some web based trainings. We have positioned ourselves with purchasing the
tools that we need. We have taken a look at the existing course content that we offer
instructor led and what if that content is appropriate to move to a web based medium and
so, then, we are -- we have identified that and we are looking to develop and implement
that next year. One of the things that we are really excited about and I know has been
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heavily requested throughout the different departments and the different hiring managers
or supervisors within each of the different areas and divisions, has been a supervisor tool
kit. What can we provide at the fingertips of our supervisors and our managers to help
them do what they do every day managing their people. So, we are developing a
supervisor tool kit that will be housed on the city's intranet and available to those
supervisors and so were excited to launch that and look to share some information with
you coming soon. And, then, in addition to that we are going to continue the development,
as I mentioned before, of the leadership training program here at the city, as well as the
strategic objectives that fall under training and development. So, let's talk a little bit about
employee engagement. So, we had four events, if you will, over this past year. The HR
team is passionate about promoting a culture where employee engagement is -- their
work is meaningful, it's relevant. Our employees are valued and teamwork is celebrated.
So, you will see there that we did host our annual city employee ap preciation picnic and
we do receive a lot of feedback from drop-ins from -- from employees to e-mails from
employees, to volunteers who get an opportunity to participate who actually hand wrote
cards and sent a card of thanks to Laura Lee who heads up this initiative every year. It's
a great opportunity for our employees to come together with their family when the weather
is nice and to celebrate their hard work. I have referenced the employee recognition
program that we have here at the city where the Mayor and Human Resources do travel
the city to the different divisions to recognize employees' years of service and this year I
mentioned a little bit earlier we had a little over 50 individuals that we recognized and
celebrated this past year alone. This past year we also launched the United Way
campaign and we were very excited to launch that week -long campaign. We offered a
number of -- and variety of events to help raise funds for the United Way and the total
contributions from the city -- the total of donations that we raised was a little over 9,000
dollars. So, we want to thank each and every single employee who made that happen .
It is very much appreciated by ourselves, I'm sure the Council, as well as the United Way
organization themselves and the recipients of the benefits that they receive from that
program. And, then, you see there that we do still offer our HRT newsletter and we
publish six newsletters per year. So, here is what you can expect from us in FY-18 as it
relates to employee engagement. We are going to offer in the spring our employee
engagement survey. We are going to be looking to explore the opportunity to maybe offer
an employee volunteer program. We are going to be launching another United Way
campaign in October. We are going to work with the Mayor's office to conduct that
citywide employee meeting that you budgeted this past summer and , then, continue our
efforts around the strategic objective regarding developing an employee engagement
program. And I think this is last, but not least. I think we are getting close. Policy
administration and compliance. So, these are the four areas that we focused on this year.
We do offer the compliance line every year, which is an anonymous hotline, if you will, for
employees to express any concerns that they may not feel comfortable bringing forward
personally. It is a completely confidential program that an employee can utilize either
over the computer or by phone seven days a week, 24 hours a day. In this past year we
had two reports that were received and they were around FLSA practices and what they
felt potentially could have been a policy violation . The policy manual review. This was a
two year initiative that I communicated to you a year ago where we are actu ally taking a
look at the city's SOPs, if you will, or the manual or the handbook and we have taken the
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steps this year in '17 to actually separate the policies from the procedures and we are
going to be working next year based on priority of the -- what we would call the critical
many or the critical -- the critical ones and prioritize how we are going to tackle now
reviewing, updating, and making suggestions to each of those policies that we have in
place today and that's going to take next year to do. You will see that we have an I-9
audit listed there and so one of the things that we received some information on was that
the I-9 has changed and I want to say it was as of September 18th -- is that correct? The
18th? Thank you. So, as of September 18th there is a new I-9 form that will be utilized
by employers across the United States. As a part of that they have recommended that
you go in and take a look at your existing I-9s and make sure that all of the information is
filled out correctly, so that we are in compliance. So, our staff took a proactive approach
to review each and every single I-9. We took a -- well, we went to some training to
understand what it is that's changing and it was really interesting to hear that potentially
on any one given form there can be -- let me pull it up, because I want to get this number
right. I want to say 150, but let me check. I'm correct. So, on any one given I-9 form
there is the potential for 150 mistakes to be made. Of those 150 mistakes that can be
made there is a minimum fine for a first time offense just on eligibility requirements of 216
dollars per error and on average employers were paying upwards of 1,500 dollars in fines
per I-9. So, we are in -- excuse me. We are in the process of completing our I-9 audit to
ensure that we don't have any of those errors . And, then, you see there on the lower
right-hand corner that we were selected this past year for an FBI and national FBI criminal
background check audit and so we did have an FBI agent come in from Virginia and
spend some time with us going through and interviewing us in regards to our practices ,
specifically how we secure the criminal background check information of all of the
employees here at the city and I am very proud to state that we had zero errors . So, we
were very proud of that and very happy to report that today and as I have already
mentioned, our initiatives around policy and compliance administration will be to continue
our efforts in regards to updating the city's SOP manual. So, that's a lot of information
and it's a lot of information I am giving to you today, but I have appreciated your time and
I stand for any questions that you may have, as well as Christena and Laura Lee are here
to answer any questions around the respective areas that they support as well.
De Weerd: Thank you. I'm thinking that I need to thank the super heroes of HR, so that
was exhausting. Any questions from Council?
Bird: Very nice.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: No questions. Just having dealt with HR so much in my background I just
always applaud you and your team for not only what you get done , but the quality of the
work. So, thank you very much.
Ritchie: Thank you.
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Little Roberts: You and your team rock.
Ritchie: Thank you.
De Weerd: Thank you for that.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Just to add to it as the liaison to the department, I have had the privilege to spend
more time with Crystal and watch how this work gets done month to month and throughout
the year. It's quite amazing. You have got a very small team and you do a lot and your
attention to detail is impeccable I think for your entire department. One of the things that
is really important that might -- I don't know if it gets overlooked or not, but the -- the
various efforts to engage the employees in the wellness program and the activities and I
think that's just phenomenal and it's nice to see the increase in participation, but those --
those aren't little things. I think it's wonderful and there is great leadership at the top of
the department and it's -- it's very impressive what you accomplish.
Ritchie: Thank you. We appreciate that.
De Weerd: Mr. Cavener.
Cavener: Boy, I guess I will echo Council Member Borton's comments. You are a small,
but mighty team. I was doing some quick math through your presentation. An average
of 20 applicants per job, three new employees per week -- I mean just that piece alone
dealing with new employees is a monumental task and you guys handle it so well. I'm
hoping -- there was a couple of things that I keyed in on your presentation. I'm hoping
you could talk to us a little bit more about this supervisor tool kit you're hoping to develop.
What -- what will that look like? What is it that supervisors are asking for and what are
the things that you're able to create in house versus what are we needing to get other
people to bring their expertise?
Ritchie: That's a great question. Thank you so much, Council Member Cavener. So, we
have identified a number of different categories that we can help benefit or provide
resources to the hiring managers and supervisors, anywhere from around the budgetary
process each year, if they have different types of budgetary requests that they need HR
support on, there is forms. There is instructions. There is guidance. The performance
appraisal process is something that we get questions on every year . We have existing
employees who like to refresh themselves with the current information, but we also have
new employees that maybe are in a new supervisory role who have not been through that
process before. In addition to the training that we provide them we provide documents
and resources and guidance and tips and hints on how to facilitate a performance
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discussion and those types of things. Let's see. I'm trying to recall off the top of my head.
There is quite a bit that we are looking at.
Cavener: Maybe -- Madam Mayor? Will the tool kit be available to all employees or is it
going to be in a wall garden away if you're a supervisor?
Ritchie: It will be available just to supervisors based on their login to the network through
the intranet.
Cavener: Madam Mayor? Crystal, you gave us a lot of information. I applaud your ability
to be concise with everything. A couple of items -- specifically the redistribution plan you
had talked about are forthcoming.
Ritchie: Uh-huh.
Cavener: Would you mind drilling a little bit deeper about are there -- are there road
blocks that are keeping you from being able to accomplish goals ? Are there things that
the Council can do to help expedite this process?
De Weerd: Another employee.
Ritchie: Thank you. That was what I was going to say. The primary challenge that we
have is what I would say is the staffing and the resources to do everything operationally
that we need to do for the employees every day, all year long. In addition to that, the
projects and initiatives that we take on either on our own or to remain compliant and, then,
that leaves us with the strategic plan and we do recognize its importance, we have been
working this past year, six months or so to do some additional cross-training within the
department to take some of those operational things that I have been primarily
responsible for, both Laura Lee and Christena have been stepping up to take on more of
those operational responsibilities, so that we can provide more focus to the strategic
objectives we are responsible for. But our greatest challenge has been resources. Simply
resources and time.
Cavener: Thank you.
Ritchie: You're welcome.
De Weerd: Any further questions? Thank you, Crystal, to you and your team.
Ritchie: Thank you.
C. Public Works: Environmental Excellence Awards Update
De Weerd: Small, but mighty. Okay. Item 7-C is under our Public Works Department.
David.
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Miles: I will still say good afternoon, Mayor and Council. I wanted to take just a quick few
minutes to, one, introduced Jason Korn. He is our new environmental programs
coordinator. He has been with us for about seven months and, two, I thought we would
give him the opportunity to update you on some initiatives that he has been working on
under the department's environmental program . Today specifically the environmental
excellence awards. So, with that I will turn it over to Jason and have at it.
De Weerd: Thanks, David. Welcome, Jason.
Korn: Thank you, Madam Mayor, Council Members. Like Dave said, I'm here to provide
an update on renewed efforts on the Environmental Excellence Award. This is
informational and the Environmental Excellence Award is a program that recognizes
voluntary efforts of our community members for a commitment and innovation to
environmental stewardship. The awards program actually began in 2000 and a total of
18 awards have been presented over the following 14 years . Some recent examples of
awardees include Micro Tool 100 for efforts on reducing waste and pollution prevention.
And Fast Eddy's for water conservation and utilizing our city's wastewater reuse system
for their car washes. And the awards, again, have been on hold for 2015 and 2016 during
a transition period in the Public Works Department and shortly after I started as
environmental programs coordinator I was contacted regarding the awards program and
the status and the nomination procedures. So, we kind of took that time as part of a larger
environmental programs review to look at the Environmental Awards Program and what
are some of the benefits of the Environmental Awards Program. Well, like I said, the
awards program recognizes the voluntary efforts for individuals , organizations,
businesses in our community on their innovation and environmental protection and -- and
also aligns well with our -- the city's strategic plan goals of -- of -- oh, yeah. Advancing
sustainable and environmentally healthy practices . So, it was one of our strategic goals
and we felt it aligns nicely with this. So, essentially, this -- maintaining this program is an
efficient opportunity to engage our communities and accomplish those goals of supporting
our existing environmental programs, the city strategic goals, and reducing costs and
pressure to our city's utilities and with inputs from various city departments we got a group
together to kind of put a framework of the awards program and kind of formalize the
nomination selection process and try to reach a broader audience. So, the next thing that
you may see on this program will be our solicitation for nominations for Environmental
Excellence Awards. So, we have a -- have a plan to roll out over the next few months to
target Chamber of Commerce, HOAs, MYAC, SWAC, and, you know, other community
members through social media and other outlets. So, the -- our schedule, again, is to
start soliciting those nominations in October through December and we are looking to get
that selection group committee together in February to hopefully decide on our awardees
and we are looking to have a presentation ceremony at a City Council meeting probably
in April, sometime around Earth Day of 2018. Again, it's kind of following procedures that
were in place in previous years that have been going on for -- since 2000. So, I thought
it was a good program to bring back and it meets a lot of our objectives. With that I will
stand for any questions.
De Weerd: Thank you, Jason. Council, any questions?
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Bird: I have none, Mayor.
De Weerd: No. I am thrilled that you're reviving that and putting greater clarity to what
you're looking for, because I do think it's important to celebrate the businesses that are
doing it right, that are setting an example and showing savings -- savings to our city and
to our users. So, that's greatly appreciated.
Korn: Okay. Thank you.
D. Community Development: New Meridian Comprehensive Plan
and Growth Goals
De Weerd: Thank you, Jason. Okay. Item 7-D is Community Development.
Hood: Good afternoon, Madam Mayor, Members of the Council. I am here to follow up
on a discussion that was initiated back during the FY-18 budget workshop. I put together
just a brief memo for today's meeting in your pocket. There is not a lot of information, but
the clerk just handed out kind of a -- the document that I'd kind of like to run through with
you today. But first I want to just give you a little bit more of the background and why I'm
standing here today. So, again, during the budget workshop a couple of months ago you
all removed a 50,000 dollar enhancement from that budget and direct ed staff to come
back to this workshop with a draft scope outline of what it could look like to take that
money that we had proposed in the FY-18 budget to do some growth management policy
development and marry that up with a new Comprehensive Plan for the city that we had
in the consolidated financial plan in 2020. So, accelerating the new comp plan to marry
it up with the strategic plan objective 1-B-1, which states to define and articulate the ten,
25 and 50 year growth goals for the city. So, again, what this document proposes to do
is take both of those efforts and do it under a new Comprehensive Plan. So, from
henceforth I'm really just going to refer to that as the new Comprehensive Plan. One of
the tasks as we go through that document -- and I will kind of show you where the growth
goals portion of that as -- as outlined in the strategic plan lies, but really it's under the
umbrella of the new Comprehensive Plan going forward. So, today I'd like to share an
outline, the needs, the options at a very high level and get some initial feedback from you.
I do plan on coming back in November or December with some more details on a budget
amendment. We can kind of run through that timeline a little bit more in the back of the
document and what that looks like. It's starting to become populated. But some of the
reason for that is I'd like to wait until after we get a new director on board. Want that
person to have some input and oversight into this process, work with them and Finance
to develop an RFQ and, then, do an RFP for -- for some consultant help. Overall I'd like
to think we can get it done sooner and certainly I'm optimistic that we can. But it's probably
about a two year process from now to get it -- get it done and adopted. There is a lot of
public involvement that goes in. We got the Planning and Zoning Commission, we have
you. There is going to be some iterations I'm sure in that process, but I just want to put
that out there right now. We will kick it off in FY-18 with a budget amendment, but it will
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bleed into 2019 certainly. One of the other things that will have to be a deliverable with
our consultant -- and, again, staff is going to be definitely involved as this process -- is
getting that done with the Council that will be here beginning in January. So, we will have
at least one new Council person, but having that -- that gives us from the start -- we are
starting with everybody looking at the same consultant just going through that two year
process roughly with everybody that's the same there in Council. So, that's kind of the
idea and why that time frame really I think works well. We have talked to some of our
peer communities about some lessons learned, costs, pros and cons, just some things
-- maybe what to do, what not to do as we are going through this. At a high level just to
kind of put this out there and, then, we will run through the document kind of page by
page. Essentially, the way this would work is we would have an overall steering
committee. Not quite sure who is on that yet. That may or may not be Council. That's
part of the discussion is if you guys want to be in that, certainly I think you get to do that
if you'd like to. But this community -- a committee of champions, basically, that oversee
the whole process to keep -- keep things moving forward. At a minimum I would ask each
one of you to participate in one of the six or so subcommittees. They really have specific
focus areas that we are going to look at and so I will kind of run through that. That's kind
of a -- kind of your role in this process would be to participate in at least one of those
subcommittees as almost a liaison back to the bigger group when we bring all these --
this information back together into one new Comprehensive Plan, you're kind of the
subject matter expert, if you will, for the rest of the Council that wasn't at all those sub
committee meetings on the various topics. So, more to come on that here just as we
jump into the outline itself. So, I spared you the bigger document. This is -- it's a work in
process. I do have an outline and Brian McClure -- yes, he did come in -- has been a
huge help in getting us to this point with this document. But I did take out kind of an
outline -- the structure of the new Comprehensive Plan. I didn't want to bore you with
some of those details. But just know we kind of have an outline of how this would be
structured and we can talk more about that and maybe even when I'm back next time I
will share that with you. But I wanted to kind of get to the -- the high level purpose and
need and kind of outline for this project. And feel free to interrupt at any time, too, if you
have questions about what -- what this is. So, I'm going to just read to you snippets of
this document. The current comp plan was adopted in 2011 and a lot has changed and
growth has occurred in our community. So, one of the reasons this project is to define
and articulate the city's growth goals, including a growth management system. Again,
that's from the strategic plan. Recent community survey results. Some of the top
concerns for a community revolve around growth and transportation and schools . All of
those elements are addressed in the city's Comprehensive Plan. So, there is another
reason -- a justification for doing this is it's on the community's mind to update the plan
and so we would need to solicit community input , then, in putting a new Comprehensive
Plan together. So, you will see kind of this outline. There is a lot of bringing those voices
to the various subcommittees and the overall process of -- if it's going to be the
community's plan the community needs to be involved in developing the plan. So, again,
a lot of public involvement in this process. I'm not going to run through all of the state
required elements. The next section -- just know there are 17 and what I am going to do,
though, in the next several pages is just highlight those ones that essentially lead to a
steering committee name or focus area and the first one there would be economic
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development or some version of economic development . Business community type of
things. And there is a little bit more on the next couple of pages. The next one -- and,
actually, it probably will end up being probably two separate subcommittees as land use.
One for the southern rim area, which may include even portions of south Meridian where
we are adjacent to Kuna and some of those growth areas in there and, then, the Fields
-- Fields area as well. Again, I will touch on those a little bit more. But if you're keeping
track that's roughly three so far public services and so this one most closely relates to
growth management principles. If we are going to manage growth, one of the tools we
have is to provide services; right? Sewer. Water. Support services. As well as public
safety services. So, if we don't provide or extend those services, that's probably an area
we wouldn't grow, because you need those services in order to develop or grow. So,
that's under kind of that public services element of the Comprehensive Plan where I would
lodge the growth management principles. The next one, transportation. Again, we need
to address transportation again for the reasons I mentioned before, with it being -- that
seems to be the -- the biggest -- the comment that I gave you from the Mayor's office are
just they call directly or e-mail directly is concerns about traffic and safety and kids getting
to school and congestion and those types of things. And, then, on to the next page.
Housing. And I would even put kind of a sub topic with under housing, maybe meet some
community design elements within housing. So, that's roughly the six subcommittees.
Staff would largely take on the other 11, 12 elements that are all listed there. There is 17
required elements of state code. Some of them require a little bit more touching than
others. Most of them are just to refresh -- for example, public airport facilities. I don't
think that's going to change much. We maybe slightly tweak it. Same with national
interest. Electric transmission corridors. Idaho Power has not designated that through
our community. Not a lot of work to be done there. Some of them will take a little bit more
work. Implementation for example. Depending on what comes out of some of these it
will take a little bit more, but that's probably on staff to develop that section of the plan
about how are we going to -- we have heard this from the community, how are we going
to work the plan. So, that's largely on staff. But again -- so, the various levels of effort
on the other 12 or so elements, but largely staff can take those on with some consult help.
So, just a little bit more on -- under the specific area elements and topics. Again, this is
-- this is kind of a little bit more on what I just talked about, future subcommittees. I don't
want to read that to you necessarily. I will call to your attention under some of them -- I
have got some notes in there and --
De Weerd: Caleb, before you move on, under the electric transmission corridors, while
we don't have a public utility that a handful -- less than a handful of Idaho cities do, but I
do know in terms of the easements, the public right of ways, and the ability to deliver
utilities with the power, natural gas, fiber, those kind of components, it is important to
include the utilities into the discussion and to better understand what their master plans
are and their ability to deliver their services. So, would that extend in number 16 under
that or does that fall somewhere else?
Hood: Madam Mayor, Element 8, actually, would also include Idaho Power and just
energy to -- under public services --
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De Weerd: So, it would be public in terms of city owned --
Hood: That’s a very --
De Weerd: -- but all utilities.
Hood: Franchicees. Yes.
De Weerd: Okay.
Hood: That one is very specific in state code about that -- you know, the bigger power
grid in the nation and -- but we do address under A, again, public services. The
infrastructure needs for substations, transmission lines, and the like for Idaho Power so
that they can serve -- kind of similar to the small cell discussion. They have plans that
are integrated into our plan that recognize they have future needs along various corridors
for transmission lines and substations. But, again, that's under public services.
De Weerd: And, then, the Williams pipeline is --
Hood: Right. Natural gas. Other -- yes.
De Weerd: Okay. Very good. Thank you. Sorry for the interruption.
Hood: Thanks for the clarification. So, the -- again, the next section, then, specific area
elements and topics. If you can just kind of look for some of those -- I have, you know,
placed in there some thoughts and some direction that we will need eventually -- again,
I'm not asking you for answers right now, but should we -- as I -- as we talked about
growth management policies, ultimately are we going to say we are ready to grow there,
but we are not ready to grow there and identify areas that we grow first and only provides
those services first, until we get to a certain point and, then, we go to other areas, just as
an example. We do have -- those are -- our other incentives or disincentives for growth
and redevelopment in certain parts of town, do we want to develop policies like that or
not. So, kind of a bigger question and we will see how that goes over time. But just things
to think about. Fields -- you're all familiar with Fields. Number two. I don't think I will talk
about too terribly much, but I think to just kind of put that to bed, essentially, would be to
update our future land use map with the extension of State Highway 16 and some of the
past efforts, I do believe that some changes need to be had to our future land use map
that best use the land long term in that area. We talked about the Intermountain --
Intermountain Gas facility that they have out there and some potential changes out there.
So, that may be a good subcommittee to volunteer for, because I don't know that that's
going to be a huge effort. They may be done with their work sooner than some of the
other subcommittees. South rim. There is another one that probably will take a little bit
more work to develop some policies and what that actually is in the Comprehensive Plan.
Southwest -- I alluded to that in kind of my opening remarks that in 2008 we added a large
area kind of in the southwest to our area of city impact and, then, in 2012 we put in some
land use designations. Are those still the right designations? We have some pretty rural
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designations on our plan now. Again, there is a -- some annexations that have happened
in Kuna, so we will need to at least recognize that and amend our area of city impact.
Should we look at other potential land uses down there and what is that relationship and ,
again, what's -- maybe there is a hybrid solution of the city of Kuna providing some
services, while those properties are annexed into the City of Meridian, if that's an
example, so -- did you have anything else on that one, Mayor? Okay. And, then, No. 5
-- I probably should have broke it out into two, because that's -- that's kind of how I
envision it. But it is combined into one right now, because there is a relationship between
housing and transportation -- or land use and transportation. But, ultimately, I think we
will probably have two separate subcommittees, one that talks about housing diversity
and housing stock and, then, one that talks about transportation. Those both need a lot
more definition about what they are. If you look under A, B, C under -- under five, just
some thoughts about rail corridor land use analysis, which could include some housing
or not, depending on what you do with it. Public transportation, that corridor, we have
talked about Rail With Trail before. There is another push by COMPASS right now to
really bring to the forefront the talk of the rail corridor for mass transit, commuter rail right
now. So, it's being talked about. More to come on that. But, anyways, just what does
that -- what does the rail corridor look like? Do we have the land uses in place to support
the use of the rail corridor for public transportation . The next sub B defines future transit
support in corridors or areas -- I have used the example of yesterday with the
transportation commission of Overland Road. We are getting a lot of intensity along
Overland Road. Is that a future corridor that we say -- and recognize and plan for
eventually providing fixed route transit on , because there are a lot of apartments, there
are a lot of businesses, there are grocery stores, there are entertainment, there are jobs
in the future and even now on that corridor. That makes a lot of sense to me just at a
high level if we are going to provide public transit that corridor makes a lot of sense, even
into Boise. So, working with that. And are there others. Chinden. Eagle Road. Kind of
similar, but different in that they are state facilities and higher speed right now, but really
making a concerted effort to identify those corridors and say this is the high intensity
corridor. And, then, a master mobility map. This is actually something that David
Zaremba brought up kind of his last several months as a council member. He encouraged
the city to really look at having a long range multiple mode hundred year plan for
transportation. He used the analogy of Japan and how they weren't just, you know, five
and ten and even 25 year plans. A long range plan. What does it look like
comprehensively for people to walk to where ever they want to go. To ride their bikes.
Their scooters. To, you know, get on a bus or get in their car. All modes everywhere,
what does that look like. Have a plan anyway. So, still some more to be developed on
that. And, then, I left out inadvertently the -- again, the economic development. I'm not
quite sure what that looks like, but I do think that there is a subcommittee realm to really
look at economic development and jobs and jobs housing balance even in Meridian. So,
any questions on that subsection of the -- of the memo? High level project needs. Again,
public engagement is the top one and that's really, just to be frank, I mean if we were put
into a dark smoky room by ourselves I think staff could do a pretty fine job of coming up
with a Comprehensive Plan for Meridian, but that's not fair. So, we need to involve the
people that are also -- have vested interest in the long term health and success of our
community, but it takes resources. It takes time. It takes conversation, so -- and just to
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kind of highlight that, we envision something kind of web based for those that can 't and
aren't chosen to sit on a steering committee and participate at that level, we will do regular
updates to our website. The Mayor and I have talked about our consultant doing snippets,
little video -- 30 second or a minute summaries of here is what's happened this past month
to get people up to speed. If you missed a subcommittee meeting here is the next steps.
A calendar. Here is what to expect in the next quarter. Just that type of a thing where
we can really allow the public to participate from the comfort of their own, you know, den
if they want to just look at it on their home PC or whatever . But we will encourage them
to participate and actively track this through various open houses and town halls and
other outlets, you know, again, over that 18 month period or so. So, again, public
engagement is a big -- or we can't do that as staff without some consultant help. Maps.
We do have some technical expertise -- you know, Brian's great at making those diagrams
and things and publishing the document. A lot of these things will be -- it's a team effort.
We are not just going to say, hey, consultant, you're on your own. We will definitely be
part of that. But we need some external help to make that happen . And, then, some
wants. I don't know if you want to add to that list. There is some things that we have
identified that certainly we think make the project better , but they may be, you know,
getting the cost benefit to do that may or may not be -- be present. So, again, just some
feedback on those over time. I'm not necessarily asking for that right now. You're seeing
this for the first time. But if there is those types of things or others that you think make
some sense for us to include in a contract or scope of work with a consultant , I would
appreciate that feedback. Initially we will bring back a scope more developed and refined
before we put it on the street. But, again, earlier it's certainly better for any of that type of
feedback. So, again, just real quickly on the project outline, timeline, resource and
allocation. This is me working with Bruce before he left and the Mayor to some degree
on the task and who would ultimately be the lead . Again, as I just mentioned, it's a team
effort, so we will be involved in most all of these steps, but who is the lead, who is
ultimately responsible for making the -- the description of the task happen. I just want to
start with number two. Draft the project scope and seek Council approval. Again, we
look to that this fall and, then, in the winter after we get a director, start to really establish
a steering committee and put that consultant RFP out there, so we have somebody after
the first of the year to really -- really kick that off. Again, provide project oversight and
direction and support. The steering committee, which may or may not be the Council, the
Planning and Zoning Commission, or some hybrid of both. It could include, you know,
parks commission, certainly, too. Recreation is going to be part of this. But parks has
their own plans, so -- anyways, other committees. We picked one from each committee
and they are our steering committee of the various commissions that are with the city.
Again, I will look for that feedback from you on identifying individuals or groups that should
be involved in -- in the process going forward. Number seven. Again, we are going to
lean pretty heavily on a consultant to prepare a lot of outreach and involvement, materials
and process. Some of the RFPs that I have seen from other cities that were doing this
recently, they really asked for the consultants to use their past -- recent past experience
and what's worked. Rather than me dictating to them how that process should be, they
have likely just been through a recent process. So, what worked, what didn't, you tell us,
really, how do -- you know, again, we want some -- you know, it should be web based.
Let's have an interface. But we aren't going to dictate to you exactly how that should
Meridian City Council Workshop
September 12, 2017
Page 42 of 49
work. If we are going to select you, you probably know how that's best to work. So, that's
largely going be the consultant that proposes something to us. See if there is any of those
other ones that I want to necessarily highlight in the tasks. And, again, I will come back
here later in the fall with a little bit more developed task list and even a draft budget
certainly when we do the budget amendment, so -- and this may be the last thing on that
-- No. 16, public review comments, summaries, and revisions. Kind of envision -- and
even 17. City staff I think will be presenting the final document to you, but a consultant
-- I really do think it makes a lot of sense for them to be here to present their initial kick
off and kind of outline the whole process and what to expect in the coming months with
you. Touch base sometime in the middle and, then, come generally near the end. That
may or may not be the final document , but it should be darn close. So, kind of a touch
base with you initially, some point in the middle, and some point at the end. But ultimately,
again, staff is taking on the lead and manage the project. But want them to be available
to you and seek your direction kind at those touch points. So, I don't know if that's exactly
what you're expecting this afternoon, but I'm here as directed from July and that's wh at
we put together and I would stand for any questions or direction at this time.
Milam: Madam Mayor?
De Weerd: Mr. Milam.
Milam: Great job, Caleb. I'm looking forward to working on this. But you want community
involvement, how about software that you could -- you put out a map and let everybody
on NextDoor who thinks that they know how to build a better community than we do, put
their ideas in there and submit it and you line them all up and see what you come up with
and they would get some -- I think quite a bit of involvement without necessarily -- I mean,
obviously, that wouldn't be the final product, but if you really want a wide array of
community members putting in their -- what they -- their thoughts on what they think
should be where, I don't know if that would be possible, but I think that would be pretty
amazing.
Hood: Madam Mayor. I can address that to a degree. I mean we will put parameters
around that probably. I mean some things aren't probably within the purview of this
project. But we do have software. Community Biz. Where you can make your own -- I
mean it's a Sim City type of a thing and so we could facilitate workshops even or put them
online and let people do it themselves that way. I have also talked with a consultant t hat
really does have -- you can text your comments into the website and it -- it shows up and
they got moderators, so it's got to be appropriate and those types of things. So, I do think
we -- again, we are leaning towards kind of that next wave of public involvement. Not
everybody has the time to come to a 6:30 meeting on a Wednesday, but they can do it at
11:30 at night when their kids are in bed and that’s their down time to do whatever. So,
we are going to try to -- again, I don't want to dictate to our consultant exactly how that
needs to happen, but I think we would include in this scope some innovative practices for
public engagement, involvement. Is it Sim City? No, but I think we can do some things
like that that allow us to tap into a demographic or anybody that really can't, again, be
Meridian City Council Workshop
September 12, 2017
Page 43 of 49
there in person for a lot of this process and get a good sampling size of the community
for various elements, so --
De Weerd: Any other comments? Caleb, I guess under your -- your headline or subject
line of -- on specific area elements and topics, I -- I do know in looking at our city survey
and some of the questions or comments we have gotten at town hall meetings, certainly
schools and libraries come up and to make sure -- the schools have been peripheral in
their involvement in the past in our comprehensive plans and I think it's -- it's critical that
they are a seat at the table. Libraries and maybe even ward and irrigation districts. Their
facilities run through us and we require certain aspects within that -- their realm. We want
them as part of the conversation and, lastly, during a presentation I gave recently we
talked about market trends and what's happening in the commercial space in terms of
how is online commerce going to impact the footprint of much of our retailers and our
commercial space. So, it's that retail space versus distribution, does that footprint change
or is it just the use within the footprint. So, those are some of the topics and I think what
would be helpful to this Council, because other than Councilman Bird and I, they haven't
been -- and maybe Mr. Borton has been part of a Comprehensive Plan? I don't think so.
But it's very expensive and it's very time consuming. There is a lot of moving parts. It
might be helpful to take our Ten Mile area specific plan timeline and some of the -- the
elements that were focused on in that, because I do see in this that you have that
integration of land use and transportation, which is something that we were the first to do
in the state to integrate those two planning exercises. What that adds to it and maybe
the south Meridian area plan as well. So, just kind of give a greater overview of timelines,
what that public outreach was to give maybe a base that they can look more critically at
what we are putting out in an RFP or what to expect. So, I think that would be helpful to
give some kind of a summary, if that's possible.
Hood: And, Mayor, if it's what you're asking for, I do have the 2006 RFP that we put out
for the Ten Mile Interchange specific area plan and I can just e-mail that out to -- to the
Council and they can see kind of the scope of that. The 2012 staff just did that in house.
We didn't hire anybody, because there was such large land holdings and not a lot of
stakeholders in that area, we thought we could take it on. Warren was a big help in
that --
De Weerd: Well, when I talk about the south Meridian it's even before that. It's what we
did when we did that -- yeah, when we invited Kuna to be a party to that and the county,
that was pretty extensive as well.
Hood: So, again, Mayor, I think what I will do is I will e-mail the Council then -- I will even
go back to when Steve Siddoway was in planning and helped with the Comprehensive
Plan and that -- that scope of work and -- and the timelines that were associated there,
as well 2006 and '7 when we were talking about south Meridian and the Ten Mile
interchange, just to give you kind of an idea --
De Weerd: Okay.
Meridian City Council Workshop
September 12, 2017
Page 44 of 49
Hood: -- you know, times and -- times change, but that will give you a good flavor at least
for what we are looking at here.
De Weerd: Right. Thank you. Okay. Anything further from Council? Caleb, appreciate
this. I know you guys are slammed right now and short-handed and our appreciation.
Item 8: Action Items
A. Public Hearing for Proposed City of Meridian Consolidated Fee
Schedule including Proposed Solid Waste Fees
De Weerd: Okay. Item 8 is -- 8-A is a public hearing for the proposed City of Meridian
consolidated fee schedule regarding solid waste fees. Thank you for joining us.
Remling: Good afternoon. Rodney Remling for Republic Services. Controller. Thank
you for inviting us back. So, I guess -- are we making a presentation or are we standing
for questions?
De Weerd: I think you're standing for questions. You were here previously and I guess I
would ask the Council if you have any questions.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: It doesn't look like it.
De Weerd: Well, it is a public hearing, so I do have to give the opportunity for Ralph to
provide public testimony. Does anyone wish to provide public testimony? Would you like
-- okay. Very good.
Chappell: Ralph Chappell. 1899 South Swan.
De Weerd: You know the -- you know how to --
Chappell: At times, yeah. When I look at the bill I am trying to figure out, okay, we have
a fee for trash service, we have a cart service, we have a disposal service and a cart
container tax. Who owns the cart that I have to pay a tax on it? Do they own the cart?
Do I own the cart? Those -- I have looked at the thing so many times -- I go why am I
paying -- admitted it's just a small sum, but I can't figure out why. So, maybe they can
answer that.
De Weerd: I think is a great question and I will tell you it wasn't our idea, nor was it
Republic Services. Mr. Nary, did you -- well, I will -- we will answer your question, Ralph.
Do you have anything else?
Meridian City Council Workshop
September 12, 2017
Page 45 of 49
Chappell: That's it.
De Weerd: All right. Cool. We will get you answered.
Nary: Madam Mayor, Members of the Council, and for the public's purpose -- and Rodney
can answer this, too. The State Tax Commission requires it. So, there really isn't any
option on our part or Republic Services to charge that sales tax. So, it's just mandatory
by the state.
De Weerd: And they did want it to be separated out and specifically noted on our bill that
that was a tax that is being collected on the cart, which is -- is that personal property or
why did they have a sales tax imposed to begin with?
Nary: I don't recall -- Madam Mayor, Members of the Council, I don't recall the specifics.
But it was a discussion we had when we went to the cart service with the state and
Republic on -- or I guess it was SSC at the time on doing that and, essentially, the carts
still belong to Republic, they don't belong to the customer.
De Weerd: So, they charge sales tax on rental fees?
Milam: They are rentals.
De Weerd: They are rentals. There you go. You don't have to like the answer, Ralph.
We didn't either.
Nary: And, Madam Mayor, Members of the Council, one other point on process. Normally
when we have done these hearings you will see the resolution trailing along on the same
agenda. Because this was so comprehensive and different , especially on the -- not the
solid waste one, but the other 20 pages of fees, we put it in the consolidated fees, we
wanted to make sure everything was okay and no comments were going to come or any
changes. So, our intention is to bring a resolution of approval next week if that's the
Council's direction.
De Weerd: Okay. Thank you, Rodney. Council, any questions for Rodney? Okay.
Bird: I have none.
Remling: Thank you very much.
De Weerd: Thank you.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Meridian City Council Workshop
September 12, 2017
Page 46 of 49
Cavener: I didn't have any questions on the -- the solid waste, but I did have a couple of
questions on the proposed citywide fees. I'm not sure if this is all placed together as an
agenda item.
Bird: That's what Rita is here for.
Cavener: Perfect.
Cunningham: Hi. Madam Mayor, Members of the Council, I will try and answer any
questions you have, Mr. Cavener.
Cavener: First a comment. It's great -- and maybe I missed it, but it appears the fees
either stayed the same or in many cases went down. In some cases dramatically.
Cunningham: Yes.
Cavener: I guess my question is -- and also Mr. Siddoway is here, he may want to interject
as well, but two questions then. One, there is a passport fee for 25 dollars that's
proposed.
Cunningham: Yes.
Cavener: I'm curious what the fee is related to, why we haven't charged it in the past,
and why we are starting to charge it now.
Cunningham: It's actually something that the feds do allow us to charge and we have
been charging it. We have never had it on our actual fee schedule.
Cavener: Great. Perfect. And, then, just my other question was related to a lot of the
parks fees, they went down, but the amounts that are -- they aren't round dollars, they
are unique numbers. I'm just curious what the rationale was behind those specific
numbers that the parks have proposed as different fees. I can pull some up if that's
helpful.
Cunningham: There was -- actually, it was the sales tax. So, they had included sales tax
inside the fee and so they had to take that out, especially with the new software, the new
software is not going to allow that.
Cavener: Great.
Cunningham: Okay?
Cavener: That's my questions. Thank you so much.
Cunningham: Thank you.
Meridian City Council Workshop
September 12, 2017
Page 47 of 49
Bird: Thank you, Rita.
De Weerd: Thank you, Rita. We don't recognize Mr. Siddoway anyway. Still, that beard.
That gray beard just totally blows it. Any further questions about this item? Okay. As
Mr. Nary stated, the resolution can follow next week and with that being said is there any
further information needed from Council? If not, I would entertain closing the public
hearing.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we close the public hearing on the fee -- consolidated fee schedule.
Little Roberts: Second.
De Weerd: I have a motion and a second to close the public hearing on Item 8-A. All
those in favor say. Okay. All ayes.
MOTION CARRIED: ALL AYES.
Item 9: Future Meeting Topics
De Weerd: Council, under Future Meeting Topics, this is a busy week. As you all know
it's Meridian Art Week. Art drop continues. Thursday we have chalk art and live music
at Generations Plaza. Sip as Flat Bread. Art sip at Something Special? Is it still called
Something Special? All right. And on Friday the ten year anniversary and sidewalk party,
live music at Tribute Media, Art and Brew at Pauly's. Saturday we have the Meridian
symphony in honor of Gene Kleiner at Kleiner bandshell at 6:00 p.m. We have the
Meridian parks tour tomorrow night that starts here at 5 :15. We need to meet at 5:15. It
will probably last until 9:00 p.m.
Bird: Kleiner Park.
Milam: Madam Mayor, I think it's Kleiner --
De Weerd: Oh, yeah. I'm sorry. At Kleiner Park. Near the senior center, because that
is a big park. And we have a candidate forum town hall on Wednesday, September 20th
at 6:30 at Meridian High School, followed by tours of the new additions of the high school
and just, finally, I am thrilled to let you know that Kaycee had her baby. Allie was born
yesterday at seven and a half pounds. So, if you have a moment congratulate her in
private message, because I haven't seen her really announce it lately. Okay. She did
today? Okay. Well, see, old news.
Item 10: Executive Session per Idaho State Code 74-206(1)(j): To consider
labor contract matters authorized under section 67-2345A [74-
Meridian City Council Workshop
September 12, 2017
Page 48 of 49
206A](1)(a) and (b), Idaho Code.
De Weerd: Well, so Item 10 is Executive Session. Do I have a m otion?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 74-206(1)(j) and that
pertains to matters on old code 67-2345(a)(1)(a) and (b).
Borton: Second.
De Weerd: Okay. What were you seconding? I'm sorry. Mr. Clerk, will you call roll on
adjourning into Executive Session.
Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts,
yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (5:46 p.m. to 6:11 p.m.)
De Weerd: I would entertain a motion to come out of Executive Session.
Milam: So moved.
Borton: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
De Weerd: Do I have a motion to adjourn?
Bird: So moved.
Milam: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 6:11 P.M.
Meridian City Council Workshop
September 12, 2017
Page 49 of 49
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
MAYOR TAj4Y DE WEERD
ATTESV x
C. (JAY Cg5VES, CITY CLERK
q / X / 17
DATE APPROVED
aQ
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Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 4A
PROJECT NUMBER:
ITEM TITLE: September 5, 2017 Meeting Minutes
Approve Minutes of September 5, 2017 City Council Regular
Meeting
MEETING NOTES
uy AP PROM
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council
September 5, 2017
Page 26 of 26
De Weerd: All those in favor say aye, All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 6:52 P.M.
(AUDIO RE
MAYOR TAMW DE WEERD
ATTEST:
C. JAY_COLES,-tITY—CLERK
OF THESE PROCEEDINGS)
q�-� 7
DAfEAPPROVED
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Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 4B
PROJECT NUMBER:
ITEM TITLE:
First Amendment to Subrecipient Agreement Between City of
Meridian And Jesse Tree of Idaho, Inc. For PY 2016 Community
Development Block Grant Funds
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
FIRST AMENDMENT TO SUBRECIPIENT AGREEMENT BETWEEN CITY OF
MERIDIAN AND JESSE TREE OF IDAHO, INC.
FOR PY 2016 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
This FIRST AMENDMENT TO SUBRECIPIENT AGREEMENT BETWEEN CITY OF
MERIDIAN AND JESSE TREE OF IDAHO FOR PY 2016 COMMUNITY DEVELOPMENT
BLOCK GRANT FUNDS is entered into this J � day of September, 2017 by and between the City
of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and Jesse
Tree of Idaho, Inc., a non-profit corporation established under the laws of the state of Idaho
("Subrecipient').
WHEREAS, on March 1, 2017, City and Subrecipient entered into a Subrecipient Agreement
.Between City of Meridian and Ada County Housing Authority for PY 2016 Community Development
Block Grant Funds ("March 1, 2017 Agreement"), a cooperative agreement for the investment of
Community Development Block Grant ("CDBG") funds from Program Year 2016 (PY16); and
WHEREAS, Subrecipient needs more time to complete the activities funded by CDBG funds;
NOW, THEREFORE, in consideration of the mutual covenants of the parties contained herein
and in the March 1, 2017 Agreement, the Parties agree as follows:
I. Provision modified — Title, Title of the March 1, 2017 Agreement shall be amended to read as
follows: Subrecipient Agreement Between City of.Meridian and Jesse Tree of lddaho, Inc. for PY
2016 Community Development Block errant Funds.
II, Provision modified — Time of performance. Section I.F of the March 1, 2017 Agreement shall
be amended to read as follows:
F. Time of Performance. This Agreement shall become effective as of the Effective Date upon
execution by both parties, and shall expire on March 31, 2018, unless earlier terminated or
mutually extended by separate written agreement.
III.Provision modified — Draw Requests, Section II.C.5 of the March 1, 2017 Agreement shall be
amended to read as follows:
C. Draw Requests. It is expressly agreed and understood that the total amount to be paid by
City under this Agreement shall not exceed $7,000. Drawdowns for the payment of eligible
expenses shall be made against the activity specified, in accordance with performance and as
expenses are incurred by Subrecipient. Draw requests shall only be accepted on official City
and/or HUD forms and must be completed in full to be processed. All draw requests are to be
submitted as needed, but no more than one per month and in coordination with the CDBG
Administrator. Draw requests shall include the following: draw request form; progress report;
beneficiary income eligibility documentation; transaction detail, HUD -1, and related summary
information; and proof of payment by Subrecipient. Final draw under this Agreement will be
submitted by Subrecipient no later than March 15, 2018 unless otherwise agreed in writing.
IV. All other provisions in effect. Except as expressly modified by this First Amendment or other
duly executed addenda, all provisions of the March 1, 2017 Agreement shall remain in full force
FIRST AMENDMENT TO PY16 SUBRECIPIENT AGREEMENT -JESSE TREE PAGE 1 OF 2
and effect. No other understanding, whether oral or written, shall be deemed to enlarge, limit or
otherwise affect the operation of the March 1, 2017 Agreement or this First Amendment thereto.
IN WITNESS WHEREOF, the parties shall cause this First Amendment to be executed by
their duly authorized officers to be effective as of the day and year first above written.
SUBRECIPIENT:
Jesse Tree of Idaho, Inc.
By: abriel Iacoboni, xecutive Director
CITY:
FIRST AMENDMENT TO PY16 SUBRECIPCENT AGREEMENT- JESSE TREE PAGE 2 OF 2
Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 4C
PROJECT NUMBER:
ITEM TITLE: Professional Services Agreement
Professional Services Agreement with Blues Directors for
Musical Talent for Meridian Art Week for an amount not to exceed
$500
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
PROFESSIONAL SERVICES AGREEMENT – THE BLUES DIRECTORS, MERIDIAN ART WEEK PAGE 1 of 5
PROFESSIONAL SERVICES AGREEMENT
MUSICAL TALENT FOR MERIDIAN ART WEEK
This PROFESSIONAL SERVICES AGREEMENT – MUSICAL TALENT FOR
MERIDIAN ART WEEK (“Agreement”) is made this 12th day of September, 2017 (“Effective Date”),
by and between the City of Meridian, a municipal corporation organized under the laws of the State of
Idaho (“City”) and The Boise Blues Society, a nonprofit corporation organized under the laws of the
State of Idaho, (“Promoter”) (collectively, “Parties”).
WHEREAS, the City desires that Generations Plaza serve as a place where members of the
community can gather to enjoy downtown Meridian and to take part in the arts, and to that end, the
Meridian Arts Commission is presenting Meridian Art Week, a celebration of the arts in Meridian; and
WHEREAS, the Parties mutually desire to present, as part of Meridian Art Week, the music of
the Blues Directors, a seven-piece band specializing in the performance of blues music;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein
contained, the Parties agree as follows:
I.SCOPE OF SERVICES.
A.Performance. Promotor shall be responsible for engaging the Blues Directors to perform for the
public, from 6:00 p.m. to at least 8:00 p.m., on Thursday, September 14, 2017, in the outdoor
plaza on the north side of Generations Plaza, a City park located at 804 N Main St, Meridian,
Idaho (“Venue”), with one fifteen-minute break during this time. In case of inclement weather or
other conditions, the venue may be moved to an indoor location to be determined and agreed upon
separately by the Parties.
B.Sound system; set up and sound checks. Promoter shall provide, set up, and operate any and all
sound systems and equipment necessary to electronically amplify music and spoken
announcements. Promoter may set up sound systems and/or related equipment at or after 5:00 p.m.
on September 14, 2017, and may rehearse and/or perform sound checks at that time. All set-up,
rehearsal, and/or sound checks shall be completed by 5:45 p.m.
C.Risers. If Promoter elects to use risers to elevate the musicians, Promoter shall provide and set up
such risers, and shall utilize such materials necessary to protect City facilities from any and all
damage therefrom.
II.COMPENSATION.
A.Total amount. City shall make total payment to Promoter for services rendered pursuant to this
Agreement in the amount of five hundred dollars ($500.00). This payment shall constitute full
compensation from City to Promoter and/or to the members of the Blues Directors for any and all
services, costs, and expenses related to services performed under this Agreement. Promoter and/or
the respective members of the Blues Directors shall be responsible for payment of any and all
taxes due and owing for payment received under this Agreement.
B.Cancellation of event. If the Blues Directors are present and prepared to perform at the time,
DocuSign Envelope ID: DD5801EC-DA71-4488-AFF3-A4206BAFF916
PROFESSIONAL SERVICES AGREEMENT – THE BLUES DIRECTORS, MERIDIAN ART WEEK PAGE 2 of 5
date, and place, and in accordance with the terms set forth herein, City shall pay Promoter in the
amount set forth herein, even if the event is cancelled due to unforeseen events not caused by
Promoter or the members of the Blues Directors. Any decision regarding whether to cancel the
performance shall be made no earlier than 4:00 p.m. on September 14, 2017.
C.Method of payment. By September 22, 2017, Promoter shall provide City with: 1) a completed
W-9 form, and 2) an invoice for the amount of five hundred dollars ($500.00) for services
provided, which invoice City shall pay within thirty (30) days of receipt thereof. Payment of all
taxes and other assessments on such sums shall be the sole responsibility of Promoter.
III.VENUE
A.Plaza. City shall provide the Venue for the performance. The Venue is an outdoor, open, public
venue. Promoter shall be solely responsible for any and all measures necessary to protect
equipment, instruments, and the Blues Directors members from damage due to weather and other
conditions that do or may exist.
B.Public venue. Promoter acknowledges that the Venue is a public place and that all members of
the public shall be invited to attend. To this end, the members of The Blues Directors shall
perform such material and in such a manner as shall be appropriate for all ages, values, and
sensibilities. The Blues Directors’ performance and attire shall not include language, attire, and/or
behavior that is profane, sexual, violent, or discriminatory.
C.City policy applies. Promoter and The Blues Directors shall comply with all City policies and
codes applicable to use of City property and facilities, including, but not limited to, policies of the
Meridian Parks and Recreation Department, which requirements shall be reasonable and for the
purpose of protecting City facilities and property.
D.Photography and recording. City shall be authorized to photograph, record, video tape,
reproduce, transmit, or disseminate, in or from the plaza, the performance solely for educational
and public information purposes. City shall not be responsible for the actions of persons who are
not under its employment or control.
E.Merchandising. Promoter and/or The Blues Directors shall be authorized to sell albums and/or
merchandising material at the performance, and may retain the proceeds of such sales. City
respectfully requests that twenty percent (20%) of any proceeds from merchandise sold at the
Meridian Art Week event be voluntarily donated to the Meridian Arts Commission. Promoter and
The Blues Directors shall be responsible for paying all sales and other taxes due and owing on the
proceeds from merchandise sold.
IV. TERMS AND CONDITIONS
A.Time of the essence. Promoter acknowledges that services provided under this Agreement shall
be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the
essence with respect to this Agreement, and that the failure to timely perform any of the
obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party
so failing to perform.
B.Promotion of event. City shall promote the performance in community promotional materials
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PROFESSIONAL SERVICES AGREEMENT – THE BLUES DIRECTORS, MERIDIAN ART WEEK PAGE 3 of 5
and avenues, including the City newsletter, City website, and local media and event calendars.
Promoter may undertake additional promotional activities at his own expense and effort, subject
only to the limitations set forth herein. City hereby conveys to Promoter permission to use City’s
name in all forms and media and in all manners, without violation of City’s respective rights of
privacy or any other rights City may possess in connection with its role in the production of
Meridian Art Week, except that City’s logo may not be used in any manner whatsoever without
the express, written consent of the Mayor’s Chief of Staff. To the extent practicable, Promoter
shall be given the opportunity to review, for purposes of accuracy, and approve all promotional
materials in advance of their publication, broadcast or dissemination. The band shall be listed as
“The Blues Directors” in all promotional materials that are created by City or within the City’s
control.
C.Subcontracting or assignment of obligations. Promoter shall not subcontract or assign any of
the obligations of The Blues Directors under this Agreement related to or that may relate to the
band’s talent or expertise. Promoter may subcontract or assign obligations that do not require the
band’s artistic talent or expertise, including, but not limited to, such obligations as transport and
set-up of special equipment and/or instruments. Any subcontractor or assignee shall be bound by
all the terms and conditions of this Agreement.
D.Non-waiver of breach. A waiver of any breach or default of any provision of this Agreement
shall not be construed as a waiver of a breach of the same or any other provision hereof.
E.Indemnification. Promoter and each member of The Blue Directors shall, and hereby do,
indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers,
and/or elected officials from any and all losses, claims, and judgments for damages or injury to
persons or property, and from any and all losses and expenses caused or incurred by Promoter
and/or The Blues Directors, their assistants, servants, agents, employees, guests, and/or business
invitees, in connection with this Agreement or activities related thereto. Promoter and each
member of The Blues Directors acknowledge that provision of the services described hereunder
presents risks, some of which are unknown, and do agree to assume all such known or unknown
risks.
F.Waiver. Except as to rights held under the terms of this Agreement, Promoter and each member
of The Blues Directors shall, and hereby do, waive any and all claims and recourse against City,
including the right of contribution for loss and damage to persons or property arising from,
growing out of, or in any way connected with or incident the performance of this Agreement,
whether such loss or damage may be attributable to known or unknown conditions, except for
liability arising out of concurrent or sole negligence of City or its officers, agents or employees.
G.Relationship of Parties. Promoter and each member of The Blues Directors is an independent
contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this
Agreement shall be interpreted or construed as creating or establishing the relationship of
employer and employee between Promoter or any member of The Blues Directors and City or any
official, agent, or employee of City. Promoter and The Blues Directors shall retain the right to
perform services for others during the term of this Agreement.
H.Compliance with law. Throughout the course of this Agreement, Promoter and each member of
The Blues Directors shall comply with any and all applicable federal, state, and local laws.
DocuSign Envelope ID: DD5801EC-DA71-4488-AFF3-A4206BAFF916
PROFESSIONAL SERVICES AGREEMENT – THE BLUES DIRECTORS, MERIDIAN ART WEEK PAGE 4 of 5
I.Non-Discrimination. Throughout the course of this Agreement, neither Promoter nor any member
of The Blues Directors shall discriminate against any person as to race, creed, religion, sex, age,
national origin, sexual orientation or any physical, mental, or sensory handicap.
J.Entire Agreement. This Agreement constitutes the entire understanding between the Parties.
This Agreement supersedes any and all statements, promises, or inducements made by either
party, or agents of either party, whether oral or written, whether previous to the execution hereof
or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or
altered except upon written agreement signed by both parties hereto.
K.Costs and attorneys’ fees. If either party brings any action or proceedings to enforce, protect or
establish any right or remedy under the terms and conditions of this Agreement, the prevailing
party shall be entitled to recover reasonable costs and attorneys’ fees, as determined by a court of
competent jurisdiction, in addition to any other relief awarded.
L.Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity,
interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of
Ada County, Idaho.
M.Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative
and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any
remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy.
N.Severability. If any provision of this Agreement is found by a court of competent jurisdiction to
be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected.
O.Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement
shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns,
legal representatives, heirs, executors, and administrators.
P.Notice. Any and all notice required to be provided by either of the Parties hereto, unless otherwise
stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by
United States Mail, addressed as follows:
City:Promoter:
City Clerk Don Patterson
City of Meridian Boise Blues Society, Inc.
33 E. Broadway Avenue PO Box 2756
Meridian, Idaho 83642 Boise, ID 83702
Either party may change its address for the purpose of this section by giving written notice of such
change in the manner herein provided.
Q.Warranty of authority. The undersigned expressly warrants that, to the extent set forth herein,
she is duly authorized to act as the representative and agent of Boise Blues Society, Inc., The
Blues Directors, and each and every member thereof. The undersigned further warrants that she is
authorized to bind Boise Blues Society, Inc., The Blues Directors, and each of its members to the
obligations set forth herein, and to accept the liabilities as established herein on behalf of Boise
Blues Society, The Blues Directors, and each and every member thereof.
DocuSign Envelope ID: DD5801EC-DA71-4488-AFF3-A4206BAFF916
DocuSign Envelope ID; DD5801EC-DA71-4488-AFF3-A4206BAFF916
R. City Council approval required. The validity of this Agreement shall be expressly conditioned
upon City Council. action approving the Agreement. Execution of this Agreement by the persons
referenced below prior to such ratification or approval shall not be construed as proof of validity in
the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective
Date written above,
BOISE BLUES SOCIETY:
EDocuSigned by:
�a Up
---------------
By:
Its: Treasurer
CITY OF MERIDIAN:
BY. -
"Tammy e eerd, Mayor
City.OfE11w
IDIAN
tO�HO
SEAL,
Attest:
C.Jay Co es City (Mrk
PROFESSIONAL SERVICES AGREEMENT—THE BLUES DIRECTORS, MERIDIAN ART WEEK PAGE 5 of 5
Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 4D
PROJECT NUMBER:
ITEM TITLE: Acceptance Agreement
Acceptance Agreement for Display of Artwork in Initial Point
Gallery, Meridian City Hall between City of Meridian and Cara
Stone
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ACCEPTANCE AGREEMENT:
DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY HALL
This ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT
GALLERY, MERIDIAN CITY HALL ("Agreement") is made on the ) �- day of September,
2017 ("Effective Date"), by and between the City of Meridian, a municipal corporation
organized tinder the laws of the State of Idaho ("City"), and Cara Stone, an individual person
("Artist"). (City and Artist may hereinafter be collectively referred to as "Parties.")
WHEREAS, the City desires that public art will be a component of Meridian City Hall
and to that end, the Meridian Arts Commission has invited Artist to display artwork in Initial
Point Gallery, an art gallery on the third floor of Meridian City Hall, the address of which is 33
E. Broadway Ave., Meridian, Idaho ("Initial Point Gallery");
WHEREAS, the Parties acknowledge that Meridian City Hall is primarily a place of
public business, that Initial PointGallery is a public place, and that while the City seeks to
encourage artistic expression and public dialogue, the City must simultaneously ensure that
Meridian City Hall is a place where citizens, employees, and visitors of diverse ages and
perspectives feel welcome and comfortable;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
I. SCOPE OF SERVICES.
Artist shall personally deliver artwork to Initial Point Gallery, on November 3, 2017, at such
time as is specified by the Commissions & Committees Specialist. Artist shall be responsible for
hanging such artwork on November 3, 2017, at the direction of the Commissions & Committees
Specialist; shall allow the display of such work in Initial Point Gallery from November 3, 2017
through November 30, 2017, in accordance with the ten -ns of this Agreement; and shall be
responsible for removal of such artwork on December 1, 2017, at such time as is specified by the
Commissions & Committees Specialist.
II. COMPENSATION AND SALE OF ARTWORK.
A. No compensation. Artist shall display Artist's artwork in Initial Point Gallery at the
pleasure of the Meridian City Council, City shall not provide compensation to Artist for
services, work, and/or any activity undertaken pursuant to or related to this Agreement.
S. Sale of artwork. Artist may, at the direction of and in the manner established by the
Commissions & Committees Specialist, passively offer the artwork on display in Initial
Point Gallery for sale. No price shall be displayed on or be proximate to any piece on
display in Initial Point Gallery. City personnel shall not facilitate in any way the sale of
Artist's work; any transaction related to the sale of artwork shall be handled solely by
Artist. Artist acknowledges the Commission's request that Artist voluntarily donate to
the Commission twenty percent (20%) of proceeds from any artwork sold due to its
display in Initial Point Gallery. Upon the sale of a piece of artwork on display in Initial
Point Gallery, Artist may remove such artwork from the Gallery, provided that Artist
ACCEPTANCE AGREEMENT -INITIAL POINT GALLERY DISPLAY PAGE l
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 2
replaces the removed piece with another piece of artwork within twenty-four (24) hours
of such removal. Artist shall coordinate the removal, replacement, and/or substitution of
any and all artwork with the Commissions & Committees Specialist prior to such activity.
III. TIME OF PERFORMANCE.
Artist shall provide services described in this Agreement in a timely manner, as described
herein. Artist acknowledges and agrees that time is strictly of the essence with respect to this
Agreement, and that the failure to timely perform any of the obligations hereunder shall
constitute a default of this Agreement.
IV. INSTALLATION.
A. Coordination with Curator. Prior to the installation, removal, replacement, and/or
substitution of the display in Initial Point Gallery or any portion or component thereof,
Artist shall coordinate any and all such activity with the Gallery Curator. Artist shall be
responsible for contacting the Gallery Curator between September 3, 2017 and October 3,
2017 to confirm details regarding the installation, removal, publicity, and promotion of the
exhibit. Artist’s failure to affirmatively contact the Gallery Curator as required by this
paragraph shall constitute a default of this Agreement.
B. Inspection of display. Prior to or after installation, the Commissions & Committees
Specialist and/or the City may inspect and/or review the artwork proposed by Artist for
display in Initial Point Gallery to ensure compliance with all criteria set forth in the Call
to Artists attached hereto as Exhibit A, and the Application and Acknowledgements Form
attached hereto in Exhibit B, as well as to ensure that such artwork may be safely and
appropriately displayed in Initial Point Gallery. If the Commissions & Committees
Specialist or the City concludes that the display or any portion or component thereof does
not meet the criteria set forth in Exhibits A and B, does not reflect artwork as described
and depicted in the Proposal set forth in Exhibit B, or cannot be safely and/or
appropriately displayed in Initial Point Gallery, the Commissions & Committees
Specialist or the City may require the immediate removal of such artwork from Initial
Point Gallery. Further, the Commissions & Committees Specialist or the City may
require the immediate removal of such artwork from Initial Point Gallery where such
removal serves the best interest of the City.
V. DISPLAY.
A. Original artwork. Artist warrants that any and all artwork provided by Artist for display
in Initial Point Gallery shall be, and is, original work conceived and created by Artist.
B. Photographs of artwork. City may photograph the artwork displayed in Initial Point
Gallery, as City may desire for purposes of advertising, marketing, and public
information. Where practicable and to the extent of City’s authority, Artist shall be
acknowledged on each such photograph to be the creator of the original subject thereof,
provided that photographic reproductions of artwork shall not be identified as or
represented to be the finished artwork.
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 3
C. Use of Artist’s name. Artist hereby conveys to City permission to use Artist’s name for
purposes of advertising, marketing, and public information, without violation of Artist’s
rights of privacy or any other rights Artist may possess under this Agreement, provided
that City shall not use Artist’s logo, if any, for any purpose without the express, written
permission of Artist.
D. Use of City’s name. City hereby conveys to Artist permission to use City’s name for
purposes of advertising, marketing, and public information, without violation of City’s
rights of privacy or any other rights City may possess under this Agreement, provided
that Artist shall not use City’s logo for any purpose without the express, written
permission of the Mayor’s Chief of Staff.
E. Removal of artwork by City. City shall have the right to remove Artist’s artwork from
public display at any time and for any reason. Such removal may be temporary or
permanent in nature. Where such artwork is or is intended to be removed from public
display for longer than forty-eight (48) hours, City shall notify Artist in the manner set
forth herein. While it is intended that Artist’s artwork will be displayed in Initial Point
Gallery for the period set forth herein, this period may be shortened by City for any
reason, without notice to the Artist.
F. Removal of artwork by Artist. Artist shall coordinate with the Commissions &
Committees Specialist the removal, replacement, and/or substitution of any and all
artwork prior to such activity, whether such activity is necessary due to the sale of a piece
or for any other reason.
G. Simultaneous display. City may elect to display the work of more than one Artist or
Organization in Initial Point Gallery at any time, at the City’s sole discretion. The
manner and arrangement of the display(s) in Initial Point Gallery shall be determined by
the Commissions & Committees Specialist.
VI. INDEMNIFICATION, WAIVER, AND INSURANCE.
A. Indemnification. Artist shall, and hereby does, indemnify, save, and hold harmless the
City and any and all of its employees, agents, volunteers, and/or elected officials from
any and all losses, claims, and judgments for damages or injury to persons or property,
and from any and all losses and expenses caused or incurred by Artist or Artist’s servants,
agents, employees, guests, and/or invitees.
B. Waiver. Artist shall, and hereby does, waive any and all claims and recourse against
City, including the right of contribution for loss and damage to persons or property
arising from, growing out of, or in any way connected with or incident to Artist’s
performance of this Agreement, whether such loss or damage may be attributable to
known or unknown conditions, except for liability arising out of the tortious conduct of
City or its officers, agents or employees.
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 4
C. Insurance Artist’s responsibility. City shall not provide insurance to cover loss, theft,
or damage of artwork displayed in Initial Point Gallery or to cover any activity
undertaken by Artist in the furtherance of Artists’ rights or obligations described herein.
Insurance of the artwork; of the Artist’s person, property, or interests; and/or of the
Artist’s employees or agents shall be the sole responsibility of Artist. Artist shall obtain
all necessary insurance as may be required in order to protect Artist’s insurable interests
for its rights and obligations described within this Agreement, including, but not limited
to, liability insurance, automobile insurance, worker’s compensation insurance, and/or
insurance of the artwork to be displayed in Initial Point Gallery. Artist shall bear any and
all risks of, and actual, loss of, theft of, and/or damage to the artwork prepared for,
transported to, transported from, installed or hung in, and/or displayed in Initial Point
Gallery.
VII. TERMINATION.
A. Termination for cause. If City determines that Artist has failed to comply with or is in
default of any term or condition of this Agreement, violated any of the covenants,
agreements, and/or stipulations of this Agreement, falsified any record or document
required to be prepared under this Agreement, engaged in fraud, dishonesty, or any other
act of misconduct in the performance of this Agreement; or if either Party willfully or
negligently defaults in, or fails to fulfill, its material obligations under this Agreement;
the other Party shall have the right to terminate the Agreement by providing written
notice to the defaulting party of its intent to terminate, and shall specify the grounds for
termination. The defaulting party shall have two (2) calendar days, not including
Sundays or federal holidays, after the other party mails such notice to cure the default. If
the default is not cured within such period, this Agreement shall be terminated
immediately upon mailing of written notice of termination.
B. Termination without cause. City may immediately terminate this Agreement for any
reason at any time without prior notice to Artist.
C. Termination upon death or incapacity of Artist. This Agreement shall automatically
terminate upon the death or incapacity of Artist.
D. Non-waiver. A waiver of any breach or default of any provision of this Agreement shall
not be construed as a waiver of a breach of the same or any other provision hereof.
VIII. GENERAL PROVISIONS.
A. Relationship of Parties. It is the express intention of Parties that Artist is an
independent party and not an employee, agent, joint venturer, or partner of City. Nothing
in this Agreement shall be interpreted or construed as creating or establishing the
relationship of employer and employee between Artist and City or between Artist and
any official, agent, or employee of City. Both parties acknowledge that Artist is not an
employee of City. Artist shall retain the right to perform services for others during the
term of this Agreement.
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 5
B. Compliance with law. Throughout the course of this Agreement, Artist shall comply
with any and all applicable federal, state, and local laws.
C. Non-Discrimination. In fulfilling or exercising any right or obligation under this
Agreement, Artist shall not discriminate against any person as to race, creed, religion,
sex, age, national origin, sexual orientation or any physical, mental, or sensory disability.
D. Entire agreement. This Agreement constitutes the entire understanding between the
Parties. This Agreement supersedes any and all statements, promises, or inducements
made by either party, or agents of either party, whether oral or written, and whether
previous to the execution hereof or contemporaneous herewith. The terms of this
Agreement may not be enlarged, modified or altered except upon written agreement
signed by both parties hereto.
E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the
validity, interpretation, performance and enforcement of this Agreement. Venue shall be
in the courts of Ada County, Idaho.
F. Cumulative rights and remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise,
the exercise of any remedy provided for herein or allowed by law shall not be to the
exclusion of any other remedy.
G. Severability. If any provision of this Agreement is found by a court of competent
jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall
not be affected.
H. Successors and assigns. Artist shall not subcontract or assign any of Artist’s obligations
under this Agreement that require or that may require Artist’s artistic talent or expertise.
Artist may subcontract or assign obligations that do not require Artist’s artistic talent or
expertise. All of the terms, provisions, covenants and conditions of this Agreement shall
inure to the benefit of, and shall be binding upon, each party and their successors,
assigns, legal representatives, heirs, executors, and administrators.
I. Notice. Any and all notice required to be provided by the Parties hereto, unless otherwise
stated in this Agreement, shall be in writing and shall be deemed communicated upon
mailing by United States Mail, addressed as follows:
Artist: City:
Cara Stone Hillary Bodnar
PO Box 1580 Commissions & Committees Specialist
Meridian, ID 83680 33 E. Broadway Ave.
Meridian ID 83642
Either party may change its respective mailing address by giving written notice of such
change in the manner herein provided.
J. City Council approval required.. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this
Agreement by the persons referenced below prior to such ratification or approval shall
not be construed as proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
Effective Date written above.
ARTIST:
�Q aN'TEDAUG
O
QST
Cara Stone AGO
CITY OF MERIDIAN: CAVI E IDIAN�
- .� ..a IOAHO
SEALA.
BY: 0 the TREAB���c
Tammy do -&,
e e d, Mayor
Attest:
C. CoIeV, City Clerk
ACCEPTANCE AGREEMENT- INITIAL POINT GALLERY DISPLAY PAGE 6
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 7
EXHIBIT A
CALL TO ARTISTS
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 8
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 9
EXHIBIT B
ACKNOWLEDGMENTS FORM
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 9
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 9
Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 4E
PROJECT NUMBER:
ITEM TITLE:
Approval of Award of Bid and Agreement to BHS Specialty
Chemical Products for the Ferric Chloride FYI project for a Not -
To -Exceed amount of $100,00.00
MEETING NOTES
APPROVO
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Page 1
Memo
To: C. Jay Coles, City Clerk
From: Keith Watts, Purchasing Manager
CC: Laurelei McVey/PM
Date: 09/05/2017
Re: September 12 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
September 12 th City Council Consent Agenda for Council’s consideration.
Approval of Award of Bid and Agreement to BHS Specialty Chemical Products for the
Ferric Chloride FY18 project for a Not-To-Exceed amount of $100,00.00.
Recommended Council Action: Award of Bid and Approval of Agreement to
BHS Specialty Chemical Products for the Not-To-Exceed amount of $100,000
as well as authorize Purchasing Manger to sign purchase order for the Not-to-
Exceed amount $100,000.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
CONTRACT CHECKLIST
I.
PROJECT INFORMATION
Date: 4/28/2017
REQUESTING DEPARTMENT PW- Wastewater
Project Name:
Ferric Chloride FY18
Project Manager: Laurelei McVey
Contract Amount: $100,000
Contractor/Consultant/Design Engineer:
Supplier - BHS Specialty Chemical Products
Is this a change order? Yes ❑ No ❑Q Change Order No.
If. BUDGET INFORMATION
(Project Manager to Complete)
III. Contract Type
Fund: 60
Budget Available (Purchasing attach report):
Department 3510
Yes ❑� No ❑
Construction ❑
GL Account 52015
FY Budget: FY18
Task Order ❑
Project Number: 10427.A
Enhancement: Yes ❑ No
Professional Service ❑
Equipment ❑
Will the project cross fiscal years? Yes
No ❑
Grant ❑
IV. GRANT INFORMATION - to be completed only on Grant funded projects
Grant #: Wage Determination Received
Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
N/A N/A
N/A N/A
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
V.
BASIS OF AWARD
BID
RFP RFQ TASK ORDER
Award based on Low Bid
Highest Ranked Vendor Selected Master Agreement Category N/A
(Bid Results Attached) Yes Q No ❑
(Ratings Attached) Yes ❑ No Date MSA Roster Approved: N/A
Typical Award Yes 0 No ❑
If no please state circumstances and conclusion:
Date Award Posted: 8/16/2017
7 day protest period ends: August 23, 2017
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
PW License N/A
Expiration Date: N/A Corporation Status Existing
Insurance Certificates Received (Date):
9/1/2017 Expiration Date: 9/26/2017 Rating: A
Payment and Performance Bonds Received (Date):
N/A Rating:
Builders Risk Ins. Req'd: Yes ❑
No O If yes, has policy been purchased?
(Only applicabale for projects above $1,000,000)
VII. TASK ORDER SELECTION (Project Manager to Complete)
Reason Consultant Selected ❑ 1 Performance on past projects
Check all that apply ❑ Quality of work ❑ On Budget
❑ On Time ❑ Accuracy of Construction Est
❑ 2 Qualified Personnel
❑ 3 Availability of personnel
❑ 4 Local of personnel
Description of negotiation process and fee evaluation:
VIII. AWARD INFORMATION
Date Submitted to Clerk for Agenda: Approval Date By:
Purchase Order No.: Date Issued: VVI -15 submitted N/A
(Only for PW Construction Projects)
NTP Date: N/A
Contract Request Checklist.5.24.2016.Final
AGREEMENT
FOR
SUPPLIES / EQUIPMENT PROCURMENT
THIS AGREEMENT FOR EQUIPMENT / SUPPLIES PROCUREMENT is made
this 1st of October, 2017, and entered into by and between the City of Meridian, a
municipal corporation organized under the laws of the State of ldaho, hereinafter
referred to as "CITY", 33 East Broadway Avenue, Meridian, ldaho 83642, and BHS
Specialty Chemical Prod ucts , hereinafter referred to as "SUPPLIER", whose business
address is PO Box 27955 Salt Lake Citv, UT 84104
INTRODUCTION
Whereas, the City has a need for services involving the procurement of
FERRIC CHLORIDE SOLUTION ; and
WHEREAS, the Supplier is specially trained, experienced and competent
to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1. Equipment / Supply Specifications & Requirements:
1.1 SUPPLIER shall supply the equipment and/or supplies to the City
upon execution of this Agreement and receipt of the City's written notice
to proceed, all items, and comply in all respects, as specified in the
document titled "Supply Specifications & Requirements" a copy of which is
attached hereto as Attachment "A" and incorporated herein by this
reference, together with any amendments that may be agreed to in writing
by the parties.
1.2 f he Supplier shall provide services and work under this Agreement
consistent with the requirements and standards established by a-pplicablefederal, state and city laws, ordinances, regulations and resolutions. TheSupplier represents and warrants that it wili perform its work in
accordance with generaily accepted industry standards and practices forthe profession or professions that are used in performance of thisAgreement and that are in effect at the time ol'performance of thisAgreement. Except for that representation and any representations made
FERRIC CHLORIDE FYl8 page 1 of 13
or contained in any proposal submitted by the Supplier and any reports or
opinions prepared or issued as part of the work performed by the Supplier
under this Agreement, Supplier makes no other warranties, either express
or implied, as part of this Agreement.
2. Consideration
2.1 The Supplier shall be compensated on a per pound basis (Not-
To-Exceed $100,000) as provided in Attachment B "Payment Schedule"
attached hereto and by reference made a part hereof.
2.2 The Supplier shall provide the City with a detailed monthly
statement detailing all deliveries for the month, which the City will pay
within 30 days of receipt of a correct invoice and approval by the City.
The City will not withhold any Federal or State income taxes or Social
Security Tax from any payment made by City to Supplier under the terms
and conditions of this Agreement. Payment of all taxes and other
assessments on such sums is the sole responsibility of Supplier.
2.3 Except as expressly provided in this Agreement, Supplier shall not
be entitled to receive from the City any additional consideration,
compensation, salary, wages, or other type of remuneration for services
rendered under this Agreement., including , but not limited to, meals,
lodging, transportation, drawings, renderings or mockups. Specifically,
Supplier shall not be entitled by virtue of this Agreement to consideration
in the form of overtime, health insurance benefits, retirement benefits,
paid holidays or other paid leaves of absence of any type or kind
whatsoever.
3. Term:
3.1 This agreement shall become effective upon execution by both
parties, and shall expire upon (a) completion of the agreed upon work, (b)
September 30,2023 or (c) unless sooner terminated as provided below or
unless some other method or time of termination is listed in Attachment A.
3.2 The City reserves the right to extend the Agreement based on the
terms and conditions of the lnvitation for Bid Document and Specifications
for up to five years from the date of expiration, provided such extension is
mutually agreeable to both the City and the Supplier.
3.3 Should Supplier default in the performance of this Agreement ormaterially breach any of its provisions, City, at City,s optionl mayterminate this Agreement by giving written notificaiion io Supplier.
page 2 of '13FERRIC CHLORIDE FY18
3.4 Should City fail to pay Supplier all or any part of the compensation
set forth in Attachment B of this Agreement on the date due, Supplier, at
the Supplier's option, may terminate this Agreement if the failure is not
remedied by the City within thirty (30) days from the date payment is due.
3.5 This Agreement shall terminate automatically on the occurrence of
any of the following events: a) Bankruptcy of insolvency of either party; b)
Sale of Supplier's business; or c) Death of Supplier
'1. Termination:
4.1 lf, through any cause, SUPPLIER, its officers, employees, or
agents fails to fulfill in a timely and proper manner its obligations under
this Agreement, violates any of the covenants, agreements, or stipulations
of this Agreement, falsifies any record or document required to be
prepared under this agreement, engages in fraud, dishonesty, or any
other act of misconduct in the performance of this contract, or if the City
Council determines that termination of this Agreement is in the best
interest of CITY, the CITY shall thereupon have the right to terminate this
Agreement by giving written notice to SUPPLIER of such termination and
specifying the effective date thereof at least fifteen ('15) days before the
effective date of such termination. SUPPLIER may terminate this
agreement at any time by giving at least sixty (60) days notice to CITY.
4.2 ln the event of any termination of this Agreement, all finished or
unfinished documents, data, and reports prepared by SUPPLIER under
this Agreement shall, at the option of the CITY, become its property, and
SUPPLIER shall be entitled to receive just and equitable compensation for
any work satisfactorily complete hereunder.
2
4.3 Notwithstanding the above, SUPPLIER shall not be relieved of
liability to the CITY for damages sustained by the CITY by virtue of any
breach of this Agreement by SUPPLIER, and the ClTy may withhold any
payments to SUPPLIER for the purposes of set-off until such time as the
exact amount of damages due the CITY from SUppLIER is determined.
This provision shall survlve the termination of this agreement and shall not
relieve SUPPLIER of its liability to the ClTy for damages.
lndependent Supplier:
5.1 ln all matters pe(aining to this agreement, SUppLIER shall beacting as an independent supplier, and neither SUppLIER nor any officer,employee or agent of SUppLIER will be deemed an employee ot'Ctfy.Except as expressry provided in Attachment A, supprier'hai no authorityor responsibility to exercise any rights or power vesied in the City and
,
FERRIC CHLORIDE FY18 page 3 of 13
therefore has no authority to bind or incur any obligation on behalf of the
City. The selection and designation of the personnel of the CITY in the
performance of this agreement shall be made by the CITY.
5.2 Suppller, its agents, officers, and employees are and at all times
during the term of this Agreement shall represent and conduct themselves
as independent suppliers and not as employees of the City.
5.3 Supplier shall determine the method, details and means of
performing the work and services to be provided by Supplier under this
Agreement. Supplier shall be responsible to City only for the
requirements and results specified in this Agreement and, except as
expressly provided in this Agreement, shall not be subjected to City's
control with respect to the physical action or activities of Supplier in
fulfillment of this Agreement. lf in the performance of this Agreement any
third persons are employed by Supplier, such persons shall be entirely
and exclusively under the direction and supervision and control of the
Supplier.
3. lndemnification and lnsurance:
6.1 SUPPLIER shall indemnify and save and hold harmless CITY from
and for any and all losses, claims, actions, judgments for damages, or
injury to persons or property and losses and expenses and other costs
including litigation costs and attorney's fees, arising out of, resulting from,
or in connection with the performance of this Agreement by the
SUPPLIER, its servants, agents, officers, employees, guests, and
business invitees, and not caused by or arising out of the tortuous conduct
of CITY or its employees. SUPPLIER shall maintain, and specifically
agrees that it will maintain, throughout the term of this Agreement, liability
insurance, in which the CITY shall be named an additional insured in the
minimum amounts as follow: General Liability One Million Dollars
($1,000,000) per incident or occurrence, Automobile Liability lnsurance
One Million Dollars ($'1,000,000) per incident or occurrence and Workers,
Compensation lnsurance, in the statutory limits as required by law.. The
limits of insurance sharr not be deemed a limitation of ihe covenants to
indemnify and save and hold harmless ClTy; and if ClTy becomes liable
for an amount in excess of the insurance limits, herein provided,
SUPPLIER covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, or judgments
for damages or injury to persons or property and other costs, intluJinglitigation costs and attorneys,fees, arising out of, resulting from , or in"connection with the performance of this Agreement by the Suppiier orSupplier's officers, employs, agents, reprelentatives or subcontractors
FERRIC CHLORIDE FY,l8 page 4 of 13
and resulting in or attributable to personal injury, death, or damage or
destruction to tangible or intangible property, including use of. SUPPLIER
shall provide CITY with a Certificate of lnsurance, or other proof of
insurance evidencing SUPPLIER'S compliance with the requirements of
this paragraph and file such proof of insurance with the CITY at least ten
(10) days prior to the date Supplier begins performance of it's obligations
under this Agreement. ln the event the insurance minimums are changed,
SUPPLIER shall immediately submit proof of compliance with the
changed limits. Evidence of all insurance shall be submitted to the City
Purchasing Agent with a copy to Meridian City Accounting, 33 East
Broadway Avenue, Meridian, ldaho 83642.
6.2 Any deductibles, self-insured retention, or named insureds must
be declared in writing and approved by the City. At the option of the City,
either: the insurer shall reduce or eliminate such deductibles, self-insured
retentions or named insureds; or the Supplier shall provide a bond, cash
or letter of credit guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
6.3 To the extent of the indemnity in this contract, Supplier's
lnsurance coverage shall be primary insurance regarding the City's
elected officers, officials, employees and volunteers. Any insurance or
self-insurance maintained by the City or the City's elected officers,
officials, employees and volunteers shall be excess of the Supplier's
insurance and shall not contribute with Supplier's insurance except as to
the extent of City's negligence.
6.4 The Supplier's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the
limits of the insurer's liability.
7
6.5 All insurance coverages for subcontractors shall be subject to all of
the insurance and indemnity requirements stated herein.
6.6 The limits of insurance described herein shall not limit the liability of
the Supplier and Supplier's agents, representatives, employees or
subcontractors.
Notices: Any and arr notices required to be given by either of the parties
hereto, unless othenvise stated in this agreement, s'hall be in writing andbe deemed communicated when mailed in the United States mail,certified, return receipt requested, addressed as follows:
FERRIC CHLORIDE FY,I8 page 5 of 13
o
City of Meridian
Purchasing Agent
33 E. Broadway Avenue
Meridian, ldaho 83642
BHS Specialty Chemical Products
Attn: Laura Lanthier
1717 EFarqo Ave
Nampa, lD 83687
Phone(208) 466-8437
Either party may change their address for the purpose of this paragraph
by giving written notice of such change to the other in the manner herein
provided.
Attorney Fees: Should any litigation be commenced between the parties
hereto concerning this Agreement, the prevailing party shall be entitled, in
addition to any other relief as may be granted, to court costs and
reasonable attorneys'fees as determined by a Court of competent
jurisdiction. This provision shall be deemed to be a separate contract
between the parties and shall survive any default, termination or forfeiture
of this Agreement.
Time is of the Essence: The parties hereto acknowledge and agree that
time is strictly of the essence with respect to each and every term,
condition and provision hereof, and that the failure to timely perform any
of the obligations hereunder shall constitute a breach of, and a default
under, this Agreement by the party so failing to perform.
Assignment: lt is expressly agreed and understood by the parties
hereto, that SUPPLIER shall not have the right to assign, transfer,
hypothecate or sell any of its rights under this Agreement except upon the
prior express written consent of CITY.
Discrimination Prohibited: ln performing the Work required herein,
SUPPLIER shall not unlaMully discriminate in violation of any federal,
state or local law, rule or regulation against any person on the basis of
race, color, religion, sex, national origin or ancestry, age or disability.
10
11
12.
13.Reports and lnformation:
13.1 At such times and in such forms as the ClTy may require, there
shall be furnished to the CITY such statements, records, reports, data and
page 6 of 13
Email La u ra@ bhsma rketinq. com
FERRIC CHLORIDE FY18
14.
15.
'16
17.
'18
19.
information as the CITY may request pertaining to matters covered by this
Agreement.
13.2 Supplier shall maintain all writings, documents and records
prepared or compiled in connection with the performance of this
Agreement for a minimum of four (4) years from the termination or
completion of this or Agreement. This includes any handwriting,
typewriting, printing, photo static, photographic and every other means of
recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
Audits and lnspections: At any time during normal business hours and
as often as the CITY may deem necessary, there shall be made available
to the CITY for examination all of SUPPLIER'S records with respect to all
matters covered by this Agreement. SUPPLIER shall permit the CITY to
audit, examine, and make excerpts or transcripts from such records, and
to make audits of all contracts, invoices, materials, payrolls, records of
personnel, conditions of employment and other data relating to all matters
covered by this Agreement.
Publication, Reproduction and Use of Material: No material produced
in whole or in part under this Agreement shall be subject to copyright in
the United States or in any other country. The CITY shall have
unrestricted authority to publish, disclose and otherwise use, in whole or in
part, any reports, data or other materials prepared under this Agreement.
Compliance with Laws: ln performing the scope of work required
hereunder, SUPPLIER shall comply with all applicable laws, ordinances,
and codes of Federal, State, and local governments.
Quantities: The quantity listed in Exhibit A are estimates only, based
upon current known requirements, and not a guarantee to purchase and
are subject to increase or decrease within the contract period. Any
increase or decrease will be governed by the same terms and
conditions of this Agreement.
construction and Severabirity: rf any part of this Agreement is herd tobe invalid or unenforceabre, such hording wiil not affdct the varidity orenforceability of any other part of this Agreement so rong as the remainderof the Agreement is reasonably capable of completion.
Waiver of Default: Waiver of default by either party to this Agreementshall not be deemed to be waiver of anf subsequeni Oefault. Waiver orbreach of any provision of this Agreem"nt .n"lt noi oe oeemeo to oe awaiver of any other or subsequent breach, ano snati not be construed to
FERRIC CHLORIDE FY18 page 7 of 13
20
21
22.
zJ.
25
24
be a modification of the terms of this Agreement unless this Agreement is
modified as provided above.
Advice of Aftorney: Each party warrants and represents that in
executing this Agreement. lt has received independent legal advice from
its attorney's or the opportunity to seek such advice.
Entire Agreement: This Agreement contains the entire agreement of the
parties and supersedes any and all other agreements or understandings,
oral of written, whether previous to the execution hereof or
contemporaneous herewith.
Order of Precedence: The order or precedence shall be this contract
agreement, the lnvitation for Bid document, and successful bid document
Applicable Law: This Agreement shall be governed by and construed
and enforced in accordance with the laws of the State of ldaho, and the
ordinances of the City of Meridian.
Public Records: Pursuant to ldaho Code Section 9-335, et seq.,
information or documents received from the Supplier may be open to
public inspection and copying unless exempt from disclosure. The
Supplier shall clearly designate individual documents as "exempt" on each
page of such documents and shall indicate the basis for such exemption.
The City will not accept the marking of an entire document as exempt. ln
addition, the City will not accept a legend or statement on one (1) page
that all, or substantially all, of the document is exempt from disclosure.
The Supplier shall indemnify and defend the City against all liability,
claims, damages, losses, expenses, actions, attorney fees and suits
whatsoever for honoring such a designation or for the Supplier's failure to
designate individual documents as exempt. The Supplier,s failure to
designate as exempt any document or portion of a document that is
released by the City shall constitute a complete waiver of any and all
claims for damages caused by any such release.
Approval Required: This Agreement shall not become effective or
binding until approved by the City of Meridian.
FERRIC CHLORIDE FY18 page 8 of '13
CITY OF MERIDIAN
BY;
TAMMY E RD, MAYOR
Dated:
SHS SPECIALTY CHEMICAL PRODUCTS
BY; Laura Lanthler, Manager, Municipal Bids & Contracts
Dated; August 30, 2017
QO�PSED AUGUST
�O a
Attest: _ 01V or w
C jE IDIAN*--
IDAHO
z� SEAL
C,JA COLEA CI CLERK
Approved as to Content
Department Approval
BY: COY: --
KEITH TS, P C IASINC MANAGER
Dated:
' /� jz 7 NAME: LAURELEI MCVEY
_ 1' �%
Approved as to Form
CITY ATTORNEY
FERRIC CHLORIDE FYI page 9 of 13.
TITLE: DEPUTY DIRECTOR UTILITY OPS
Dated: t .
Attachment A
Supply Specifications & Requirements
FERRIC CHLORIDE
The fenic chloride solution furnished shall meet the specified terms and conditions herein:
1. The ferric chloride solution shall meet the following requirements:
Property Ranqe
Fe (lll)
FeCl3 (AWWA Equivalent)
FeClz weight percent
Fe (ll)
Free HCI
Sulfur as Sulfate
Water-lnsoluble Matter
Specific Gravity
Barium
Cadmium
Chromium
Copper
Lead
Nickel
Silver
Zinc
Magnesium
Molybdenum
Titan ium
Antimony
Selenium
Mercury
Biological Contamination
13.1 - 14.SYo
37 -42%
0.50/o
< 0.25o/o
< 0.25o/o
3-SYo
< 0.10k
1.3 - 1.5, '1.4 Avg.
< 1mg/kg
< 1 mg/kg
< 50 mg/kg
< 50 mg/kg
< 5 mg/kg
< 40 mg/kg
< 1 mg/kg
< 100 mg/kg
< 100 mg/kg
< 2 mg/kg
< 50 mg/kg
< 10 mg/kg
< 10 mg/kg
< 10 mg/kg
None
2 The ferric chloride product shall conform to the American Water Works
Association (AWWA) standard for Liquid Fenic Chloride, 8407-05 except as
supplemented in this specification. Failure to meet any aspect of this
specification may result in refusal of individual deliveries and/or termination
of Ferric Chloride purchase, independenfly, from the resultant contract.
FERRIC CHLORIDE FY18 page 10 of 13
3 Performance Requirements:i. Ferric Chloride shall not crystallize in storageii. The Ferric Chloride product shall not cause any adverse effect
on the condition of the filter media or chemical delivery systems
that will adversely affect performance
iii. The Ferric Chloride product shall be resistant to and free from
biological contamination
The ferric chloride shall be an orange-brown, acidic, corrosive aqueous
solution.
Testing and verificatlon methods shall be according to the current
FerricChloride (AWWA) standard.
The successful bidder shall demonstrate compliance with the
performance requirements herein.
Ferric chloride shall be delivered by the Seller to the City of Meridian
Wastewater Treatment Facility:
3401 N. Ten Mile Road, Meridian, ldaho 83646
All shipping and delivery charges shall be paid by the Seller and shall be
included in the bid price.
The successful bidder shall submit a certificate of analysis (COA), with
these specifications, with the bid and with each delivery of ferric chloride
The COA shall contain:. Weight percent FeCl3. Specific Gravity. Percent weight of FeCl2r Percent total iron. Free Acid as HCI. Metals content (provide quarterly analysis testing)
Deliveries shall be made within 5-7 days of the City's order and shall be
made between B:30 am and 3:30 pm, Monday - Friday, excluding
holidays.
The bid shall be based on 5,000 gallon shipments. The expected yearly
usage is as follows:. 45,000 gallons. 51 1,000 lbs. based on 11.2|bs. ferric per gallon
The amounts are estimated and may increase or decrease over the term
4
5
o
7
B
o
FERRIC CHLORIDE FY,I8 page 11of '13
10.
11
12
13
14
t3
IO
of the Contract.
The prices in the Seller's bid shall not change for the term of the Contract.
The Contract will become effective upon approval by the City Council and
shall continue for a period of one year, unless terminated under terms and
conditions set forth in this lnvitation for Bid Document and Specifications.
The City reserves the right to discontinue the use of ferric chloride (and
associated ferric chloride purchase) and to employ alternate methods of
odor and struvite control.
The City reserves the right to extend the Contract based on the terms and
conditions of the lnvitation for Bid Document and Specifications for up to
three years from the date of expiration, provided such extension is
mutually agreeable to both the City and the Seller.
By submitting this bid for a one year supply of ferric chloride solution, the
manufacturer acknowledges that it is able to supply this product, at the
same performance quality and manufacturing specifications, at the
volume necessary to fulfill the termsilength of the annual contract. The
City reserves the right to conduct lab analysis on each load delivered to
verify the COA.
The Seller must supply the City with a twenty-four (24) hour emergency
phone number in the event of a chemical incident. The Seller must
provide on-site facility assistance if requested and technical support within
one (1) hour of notification by the City, if required.
lf the chemical delivered does not meet specifications and as a result,
causes deterioration to City of Meridian owned equipment, the City will be
responsible for replacement of said equipment and the labor costs
involved with any repairs.
FERRIC CHLORIDE FYl8 page 12 of 13
Attachment B
PAYMENT SCHEDULE
Travel expenses will be paid at no more than the City of Meridian's Travel and
Expense Reimbursement Policy.
TASK DESCRIPTION AMOUNT / LB
A 38% FERRIC CHLORIDE SOLUTION, per attached
specifications (Attachment A). Price includes shipping,
delivery, and container return services
1 7 1
FERRIC CHLORIDE FY,I8 pagel3of'13
I
City Of !.teridian
Statement of Revenues and Expenditures - Rev and Exp Report - Saoclra - Unposted Transactions InctLlded In Report
60 - Ent€4)ris€ !!nd
3510 - StW Treatrent Plarlt
rron\ 10/1/2017 Through 9/30/2018
Budget
Remaining
Budget rith Current Year
Actual
Budget
Remalnlng
OPERATING COSTS
Chemicafs
TOtAl OPERATING COSTS
399,999 .96
399,999.96
0.00
0.00
399, 999 .96
399, 999 .96
100.00.
100.00:
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DEPT EXPENDITURES
TOTAL EXPENDITURES
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IDAHO SECRETARY OF STATE
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Page I of 1
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Lalterence Denney, Secretary of State
I New Search ] [ Back to Summarv ]
I Get a certificate of existence for BHS MARKETING. LLC ]
I Monitor BHS MARKETING. LLC business filinos ]
BHS MARKETING, LLC
1717 E. FARGO AVENUE
NAMOA, ID 83687
Type of Business: LIMITED LIABILITY COMPANY
Status: EXISTING
State of Oragin: DELAWARE
Date of 31 Oct 2011
Origination/Authorization:
Current Registered Agent: CORPORATION SERVICE COMPANY
12550 W EXPLORER DR STE 1OO
BOISE, ID 83713
File Number: W107939
Date of Last Annual Report: 05 Oct 2016
Annual Report Due: Oct 2017
Original Filing:
I Help lYe Print/View TIFF ]
Filed 31 Oct 2O11 CERTIFICATE
OF AUTHORIry
View Imaqe (PDF format)
View Imaqe (TI FF format)
Annual Reports:
I Helo Me Print/View TIFF ]
Report for year 2016 ANNUAL
Report for year 2015 ANNUAL
Report for year 2OL4 ANNUAL
Report for year 2013 ANNUAL
Report for year 2Ol2 ANNUAL
REPORT
REPO RT
REPO RT
REPORT
REPORT
Idaho Secretarv of State's Main Paqe State of ldaho Home Paqe
Comments, q uestions or sugg estions can be emailed to: sosinfo@so s.idaho.qov
https :/iwww.accessidaho. org/public/sos/corp/W I 0793 9. html 813v2017
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATTVELY OR NEGATIVELY AMEND, EXTENO OR ALTER THE COVERAGE AFFOROED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE OOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PROOUCER, AND THE CERTIFICATE HOLOER.
IiIPORTANTT lf the certificale holder is an AODITIONAL INSURED, the policy(ies) must have AODITIONAL INSURED provisions or be endorsed.
lf SUBROGATION lS WAIVEO, subiect to the terms and conditions of the policy, certain policies may require an endorsemcnt. A statement on
this certificale does not confer rights to the certificate holaler in lieu oI such endorseme nt(s),
Commercial Lines - (513) 657 3116
Wells Fargo lnsurance Services USA, lnc.
720 East Pete Rose Way Suite 400
Cincinnati, OH 45202
INSI.lRED
BHS Marketing, LLC
2320 W. lndiana Avenue
Salt Lake Caly, UT 84127
CERTIFICATE OF LIABILITY INSURANCE
CERTIFICATE NUMBER: 12202330COVERAGES REVISION NUMBER: See below
THIS IS TO CERTIFY THAT THE POLICIES OF ]NSURANCE LISTED BELOW HAVE AEEN ISSUED TO THE INSURED NAMED AEOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANOING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE SSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HERE N IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LII\4ITS SHOWN MAY HAVE BEEN REDUCEO BY PAID CLAIIVS
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Evidence of Coverage
CERTIFICATE HOLDER CANCELLATION
SHOULD AI.IY OF THE ABOVE DESCRIBED POLICIES BE CANCELLEO BEFORETHE EXPIRATION OATE THEREOF, ITOTICE WILL BE DELIVEREO INACCORDANCE wlTII THE POLICY PROVISIONS.
City of Meridian
Purchasing Agent
33 E. Broadway Avenue
Meridian, ldaho 83642
9"*,tJ^
AUTHORIZED REPRESENTAIIVE
ACORD 2s (2016/03)
The ACORD name and logo are registered marks ofACORD o 1988-2015 ACORD CORPORATION. Alt rights reserved
tNsuRER(S) ATFOROTNG COVERAGE
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Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 4F
PROJECT NUMBER:
ITEM TITLE:
Northpointe Commercial Subdivision Water Main Easement
MEETING NOTES
mt APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2017-086506
BOISE IDAHO Pgs=6 BONNIE OBERBILLIG 09/14/2017 11:48 AM
CITY OF MERIDIAN, IDAHO NO FEE
WATER MAIN EASEMENT
BLACKHAWK INVESTMENTS/IDAHO, LLC
THIS INDENTURE, made this \rday of 6--; 20 / between (aka BLACKHAWK INVESTMENTS, LLC)
the parties of the first part, and hereinafter called the GRANTORS, and the City of Meridian, Ada
County, Idaho, the party of the second part, and hereinafter called the GRANTEE;
WITNESSETH:
WHEREAS, the GRANTORS desire to provide a water main right-of-way across the
premises and property hereinafter particularly bounded and described; and
WHEREAS, the water main is to be provided for through an underground pipeline to be
constructed by others; and
WHEREAS, it will be necessary to maintain, service and subsequently connect to said
pipeline from time to time by the GRANTEE;
NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS,
and other good and valuable consideration, the GRANTORS do hereby give, grant and
convey unto the GRANTEE the right-of-way for an easement over and across the following
described property:
(SEE ATTACHED EXHIBIT A and B)
The easement hereby granted is for the purpose of construction and operation of a water line
and their allied facilities, together with their maintenance, repair, replacement and
subsequent connection at the convenience of the GRANTEE, with the free right of access to
such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE,
it's successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after malting repairs, performing maintenance, replacements or subsequent connections
to the water mains, GRANTEE shall restore the area of the easement and adjacent property
to that existent prior to undertaking such procedures. However, GRANTEE shall not be
responsible for repairing, replacing or restoring anything placed within the area described in
this easement that was placed there in violation of this easement.
Water Main Easement REV. 08/15/16.doe
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of
the right-of-way and easement hereby granted shall become part of, or lie within the
boundaries of any public street, then, to such extent, such right-of-way and easement hereby
granted which lies within such boundary thereof or which is a part thereof, shall cease and
become null and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
lawful right to convey said easement, and that they will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
M"9)1d1"Gf/L_
STATE OF IDAHO )
ss.
County of Ada )
On this 0 day ofL- ` 20 l , before me, the undersigned, a Notary
Public in and for said State, personally appeared --Yajnez� f V 6 and
AJ A , known or identified to me to be the Rfesi
-&eeretary, respectively, of the c r-peratieT that executed the within insfr`uum'vtu ecitan
' acknowledged to me that such corporation executecthe same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
�S T�� ®®� NOTA Y P LIC FOR IDAHO
�. Residing at.
m
Commission Expires: i 9,l 1 0- r?10 t W
Waterly®®�
OF
1108e®N1040%
REV. 08/15/16.doe
GRANTEE; CITY OF MERIDIAN
o�QO�p,1EAALor
CL� r
Tammy de Weerd, ayor
Ec,ItIDIAN�-
IDAHO
SEAL
Atte s , y C'J Coles, City Cleric the TRE
Approved By City Council On;
STATE OF IDAHO, )
ss
County of Ada )
On this 0 day of.S Iy, 20 J1, before file,the undersigned, a Notary
Publicini and for said State, personally appeared- Tammyde Weerd and Way Coles, known
to me, to be the Mayon and City Clerk, respectively, of the City of Meridian, Idaho, and. who
executed the within instrument, and acknowledged to me that the .City of Meridian executed
the -same.
IN WITNESS WHEREOF,. I have hereunto set my hand and affixed my official -seal the day
and year first above written.
NOTARY PTJBL-/ FOI t Ip HO� nn ,,,��
Residing at, .Q1LlG�(_ ),
Commission Expires; .3 AA"2 "ID
Water Mani 8466 inent REV. OslIS/mdoc
STATE OF IDAHO)
ss.
COUNTY OF ADA)
On this 281" day of August, 2017, before me, a Notary Public in and for said State,
personally appeared James W Durst, known or identified to me to be the Manama of the
Limited Liability Company that executed the instrument or the person who executed the
instrument on behalf of said Limited Liability Company, and aelmowledged to me that
such Limited Liability Company executed the same.
In witness Whereof, I have hereunto set nay hand and affixed lily official seal the day and
year in this certificate first above written,
Notary Public for t
Residing at: Boise,
My Commission E
State
12-10-2019
Legal Description
Northpointe Commercial Subdivision No. 1 City of Meridian Water Easement
Exhibit A
An easement being over a portion of Lot 3 of Block 1 of Northpointe Commercial Subdivision No.
1 as shown in Book 102 of Plats on Page 13713, records of Ada County, Idaho, being located in
the SE % of Section 26, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho,
and more particularly described as follows:
Commencing at an Brass Cap monument marking the southeast corner of said SE %, from which
a Brass Cap monument marking the southwest corner of said SE % bears N 89028'32" W a
distance of 2625.52 feet;
Thence N 89°2832" W along the southerly boundary of said SE % a distance of 300.97 feet to a
point;
Thence leaving said southerly boundary N 0031'28" E a distance of 35.00 feet to a point marking
the southeast corner of said Lot 3;
Thence N 0°25'00" E along the easterly boundary of said Lot 3 a distance of 242.54 feet to a point
marking the northeast corner of said Lot 3;
Thence N 89°34'57" W along the northerly boundary of said Lot 3 a distance of 38.23 feet to the
POINT OF BEGINNING;
Thence leaving said northerly boundary S 0°25'03" W a distance of 25.50 feet to a point;
Thence N 89°34'57" W a distance of 28.00 feet to a point;
Thence N 0026'37" E a distance of 25.50 feet to a point on the northerly boundary of said Lot 3;
Thence S 8903457" E along said northerly boundary a distance of 27.99 feet to the POINT OF
BEGINNING.
This easement contains 714 square feet (0.016 acres) and is subject to any other easements
existing or in use.
Clinton W. Hansen, PLS
Land Solutions, PC
August 24, 2017
L' bl l ;
i�Land Surwying and Consulling
`o%yp,L LA Np s
a
11118
C�, JTT 0 F \O
�NW.�P
Northpointe Commercial
Job No. 17-21
Page 1 of 1
NORTHPOINTE COMMERCIAL SUBDIVISION NO. 1
CITY OF MERIDIAN WATER EASEMENT - EXHIBIT B
m
26
1/4 3 -
LOT 2
PARCEL # R6120660300
NORTHPOINTE COMMERCIAL SUBDIVISION NO.1
LOT 3
W. MCMILLAN RD. —
2625,52'
POINT OF
BEGINNING LOT 1
L4 N8934'57"W
LINE TABLE
LINE #
LENGTH
DIRECTION
Li
25.50'
SO'25'03"W
L2
28.00'
N89'34'57"W
L3
25,50'
NO'26'37"E
L4
27.99'
589'34'57"E
PARCEL # R6120660300
NORTHPOINTE COMMERCIAL SUBDIVISION NO.1
LOT 3
W. MCMILLAN RD. —
2625,52'
POINT OF
BEGINNING LOT 1
L4 N8934'57"W
38.23'
J( IJ
72
AREA=714 SP
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» 300.97' 26 25
-- v
N89'28'32"W
BASIS OF BEARING 35 36
futions
Land Surveying and Consulting
231 E. STH ST., STE. A
MERIDIAN, ID 83642
(208) 288-2040 (208) 280.2557 fax
ww WJa n dsol utlons. biz
Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 4G
PROJECT NUMBER:
ITEM TITLE:
Geddes Subdivision Sanitary Sewer Easement
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2017-086507
BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 09/14/2017 11:49 AM
CITY OF MERIDIAN, IDAHO NO FEE
.SANITARY SEWER EASEMENT
I"C"
THIS INDENTURE, made this day of Yf, f, 207between D VWz d M r� ' � , the
parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County,
Idaho, the party of the second part, and hereinafter called the Grantee;
WITNESSETH;
WHEREAS, the Grantors, desire to provide a sanitary sewer right-of-way across the premises
and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be
constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipeline fiom time to time by
the Grantee;
NOW; THEREFORE, in consideration of the benefits to be received by the Grantors, and
other good and valuable consideration, the Grantors do hereby give, grant and convey unto
the Grantee the right-of-way for an easement for the operation and maintenance of a sewer
line over and across the following described property:
(SEE ATTACHED EXHIBIT A and B)
The easement hereby granted is for the purpose of construction and operation of a sanitary
sewer line and their allied facilities, together with their maintenance, repair and replacement
at the convenience of the Grantee, with the free right of access to such facilities at any and
all times,
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's
successors and assigns forever,
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto;
that after .making repairs or performing other maintenance, Grantee shall.restore the area of
the easement and adjacent property to that existent prior to undertaking. such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described In this easement that was placed there in violation
of this easement.
THE GRANTORS hereby covenant and agree.that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
Sewer Main Easement REV. 08/15/16
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the Grantee that should any part of the
right-of-way and easement hereby granted shall become part of, or lie within the boundaries
of any public street, then, to such extent, such right-of-way and easement hereby granted
which lies within such boundary thereof or which is a part thereof, shall cease and become
null and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
lawful right to convey said easement, and that they will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
GR.A,,NTOR:
President
Address
i f
Secretary
STATE OF IDAHO )
) ss
County of Ada )
On thisday of� �� I�� , 20l before me, the undersigned, a Notary
Public in and for said State, personally appeared -� e and
known or identified to me to be the President and
.SZ ' , respectively, of the corporation that executed the within instrument, and
acknowledged to me that such corporation executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year fist above written.
% 0111111#10
(SEAL®�,P ID-�!Iro'��,
®� P
a
Sewer Main Eame N) �10o
TE
ot'�1d0o►®
NOTARY PUBLI FOR IDAHO /\
Residing at: / WGA b
Commission Expires: U—r
REV. 08/15/16
GRANTEE: CITY OF MERIDIAN Qo�ypiED AUGLsr'
o¢ �
U o
City of
E IDR IAN -
Tammy .de rd, Mayor I O A FI O
r, SEAL
by Oay Coles, City Clerk
Approved By City Council On:
STATE OF IDAHO
ss
County of Ada
On this 12- day of3ss } W W20_L_ before me, the undersigned, a Notary
Public in and for said State, personally appeared TAMMY DE WEERD and CJAY COLES
known to we to be the: Mayor and City Cl&,rk, respectively, of the City of Meridian, Idaho, and
who executed the within instrument; and acknowledged to me that the City of Meridian executed
the same,
IN WITNBSS WHEREOF, I have hereunto set my hand and affixed my official seat the day and
year first above written,
- Ltagry
NOTARY PUB I POSA
Residing at: �eluc�lQr�, a�06
Commission Expires:.,. -5 -`g 'moo a a — —
Somr'Maitv Easemont 1M 08/15/16.
• . �.
tIA-6111"CRU, :NkTAK11011
An utility easement located in the NW 114 of the NW 1/4 of Section 3, Township
3 North, Range 1 West, S.M,, Meridian, Ada County, Idaho being more particularly
described as follows;
Commencing at the NW corner of said Section 3 from which the W1/4 corner of
said Section 3 bears South 00037158" West, 2697.53 feet;
thence South 50045141" East, 874.51 feet to the REAL POINT OF
BEGINNING;
thence South 89022151" East, 87.71 feet;
thence South 00°37'09" West, 26.50 feet;
thence North 89022'51° West, 71.68 feet;
thence North 79°29'33" West, 37.71 feet;
thence 29.46 feet along the arc of a non -tangent curve to the left, said curve
having a radius of 55.00 feet, a central angle of 30°41'28" and a long chord of 29.11
feet which bears North 47°09'35" East to the REAL POINT OF BEGINNING.
33 34 W. USTICK RD.
4 3
I '•.is�
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Q
UmNI
i
00 OD
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Q�
z in �I
I G�`
I
1/4
4 3
0
CURVE TABLE
CURVE
RADIUS
LENGTH
CHORD DIST.
CHORD BRO.
DELTA
C1
55.00
29.46
29.11
N47'09'35"E
30'41'28"
5 30 90
0 15 60
SCALE: 1 " = 30'
�v N
7729 0
o�
c�F TF ov
cQRY 13,01 P�
:F,.. :1:'i=t1-. �•ti...,srn 1'—;, •,--z _1.f:1.-.1... :':,1; 1. -. is F•11
IDAHO EXHIBIT __ DRAWING FOR 177--031
SUIT
E.WATER7DWEas7. CITY OF MERIDIAN EASEMENT SHEET NO,
SURVEY
SUITE 130
MERIDM. IDAHO M642 GEDDES SUBDIVISION 1
GROUP, P.C.
LOCATED IN THE NW i/4 OF THE NW 1/i OF SECTION 3, DWC, DATE
T.M. R.M, B.M. MERIDIAN, ADA COUNTY, IDAHO 8/2/2017
Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 4H
PROJECT NUMBER:
ITEM TITLE:
AP Invoices for Payment - $1,803,440.68
MEETING NOTES
mr APPROVEP
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund A-1 STAMP & MABEL'S LABELS Generations Plaza memorial plaque engraving - qty 8 80.00
01 General Fund ADA COUNTY HIGHWAY DISTRICT 17-0192, Ustick & Meridian Intersection, Service Thru
8/17/1
12,891.50
01 General Fund ADA COUNTY PROSECUTOR DR17-3850, 15% of $3,808.00 Seized Cash, CR#
30182 9/5/17
571.20
01 General Fund AFLAC T5581, September 2017, AFLAC 3,316.91
01 General Fund BARGREEN ELLINGSON, INC.Kleiner Park griddle polishing pads - qty 3 boxes 58.77
01 General Fund BLUE CROSS OF IDAHO September 2017 Blue Cross Insurance 346,099.16
01 General Fund BOE - Boise Office Equipment XPN547404, Additional Copies 7/22/17-8/21/17 298.22
01 General Fund BOISE SOFTBALL UMPIRES ASSOC.17-0253 softball umpire services 8/21-8/25/17 x 47.5
games
1,282.98
01 General Fund BPA HEALTH, INC.EAP, Sept 2017, 485 Employees 1,440.18
01 General Fund BRIGHT IDEAS LIGHTING COMPANY Replaced Lamps & Ballasts in Exterior Lights @ City Hall 306.75
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC 220/MF035, Lube, Oil, Filter & tire rotation 55.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Kawasaki mule #5 tires for Settlers Park - qty 2 297.34
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 10 50.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 165 55.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change, Wiper Blades for Unit #524 86.71
01 General Fund CASCADE FENCE COMPANY, INC.trash enclosure fence repair parts at Centennial Park x
22
12.69
01 General Fund CATHERINE ROEBUCK Per Diem, C. Roebuck, NAGW Conference, San Diego
CA, 9/17/17
352.00
01 General Fund CHEVRON AND TEXACO BUSINESS
CARD SERVICES
#7898226373, Pay City Fuel August 2017 14,293.03
01 General Fund CHEVRON AND TEXACO BUSINESS
CARD SERVICES
#7898226399, Pay PD Fuel August 2017 16,389.53
01 General Fund CITY OF BOISE - CITY PRINT & MAIL
SERVICES
Vehicle Hangers to Indicate Rifle is in the Armory After
Ser
34.21
01 General Fund CITY OF BOISE IT COMMUNICATIONS ETS Monitoring for June 2017 - Stratford, Cherry,
Charter
143.64
01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash August 2017 23.40
01 General Fund COMMERCIAL TIRE 220/2 air flex extensions, MF029 36.86
01 General Fund CTA ARCHITECTS 15-0370 FiveMileCreekPathSegH2 design svcs
7/1-8/20/17
3,676.63
01 General Fund CTA ARCHITECTS 17-0039 RWT Pathway design services contract August
2017
1,595.06
01 General Fund DELTA DENTAL PLAN OF IDAHO Delta Dental, September 2017, #0133-0000 24,307.20
01 General Fund DUROBILT Toro sprayer starter repairs 228.85
01 General Fund EMERGENCY RESPONDERS HEALTH
CENTER
220/Prev Health Exams:
G.Wardein,Rountree,Hayes,Zumwalt,Mori
4,933.41
Date: 9/7/17 01:10:30 PM Page: 1
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund FASTENAL COMPANY self tapping screws for Lanark Parks Shop - qty 100 3.56
01 General Fund FIRE EXTINGUISHER CO 220/Replace damaged fire extinguisher 130.00
01 General Fund GARRETT AND COMPANY, INC spider climber for Gordon Harris Park playground - qty
1
995.00
01 General Fund H.D. FOWLER COMPANY sprinkler flags for Heroes Park - qty 400 48.00
01 General Fund HOME DEPOT CREDIT SERVICES 220/Recip Saw for Fire Inspector & Blade 131.97
01 General Fund HRE LLC 220/Speaker fee, Leadership Dev. & system
training,Tenzinga
3,330.00
01 General Fund HSBC (COSTCO) BUSINESS SERVICE #7003-7319-1000-5018, Costco, August 2017 733.67
01 General Fund IDAHO HUMANE SOCIETY 17-0012, Animal Control Services - September 2017 30,844.37
01 General Fund IDAHO POWER 2200136188, Parks Power August 2017 14,298.17
01 General Fund IDAHO POWER 2203586629, Street Lights Power August 2017 26,480.14
01 General Fund IDAHO PRESS-TRIBUNE Legal Notice - Invite to Bid for Linder Rd Sidewalk
Widening
101.00
01 General Fund IDAHO PRESS-TRIBUNE Legal Notice - PH 3/7/17 for Fullbright Investments for
Dest
42.18
01 General Fund IMPACT PEST SERVICES Pest control City Hall 279.00
01 General Fund IMPACT PEST SERVICES Pest control Homecourt 109.00
01 General Fund IMPACT PEST SERVICES Pest Control PSTC building 79.00
01 General Fund INTERSTATE ALL BATTERY CENTER 220/Battery for MF036 243.79
01 General Fund INTERWEST MILLWORK, LLC picnic table board planing & sanding 447.73
01 General Fund JONES AND BARTLETT PUBLISHERS 220/Training books, Fire Officer & Fire Instructor 1,506.74
01 General Fund JORDAN-WILCOMB CONSTRUCTION
INC
Refund, C-NEW-2017-0041, Sewer Conn Fee, Olivetree
@ Spurwin
699.12
01 General Fund LARRY MILLER SUNDANCE DODGE Touch up Paint for Unit #27 12.52
01 General Fund LOWE'S 220/12 plastic storage bins for pub ed 102.36
01 General Fund LOWE'S 220/smoke alarm batteries, 456 1,000.00
01 General Fund LOWE'S 220/smoke alarms, 8 packs of 6 424.16
01 General Fund MADDYN HOMES LLC Refund, Surety-2016-0109, Partial Release Birkdale
Estates S
20,138.80
01 General Fund MASTERCARD MC City#4, #0554, 8/29/17 Statement -14.29
01 General Fund MASTERCARD MC City#6, #0810, 8/29/17 Statement -249.00
01 General Fund MASTERCARD MC City#7, #0778, 8/29/17 Statement -177.48
01 General Fund MASTERCARD MC Pay Clerks, #0521, 8/29/17 Statement 1,967.60
01 General Fund MASTERCARD MC Pay Com-Dev, #0851, 8/29/17 Statement 418.91
01 General Fund MASTERCARD MC Pay Fire#1, #0737, 8/29/17 Statement 1,745.39
01 General Fund MASTERCARD MC Pay Fire#2, #0745, 8/29/17 Statement 1,144.54
01 General Fund MASTERCARD MC Pay Fire#3, #0752, 8/29/17 Statement 1,296.91
01 General Fund MASTERCARD MC Pay Fire#4, #0760, 8/29/17 Statement 16.25
01 General Fund MASTERCARD MC Pay HR, #0539, 8/29/17 Statement 694.00
Date: 9/7/17 01:10:30 PM Page: 2
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund MASTERCARD MC Pay IT#11, #0570, 8/29/17 Statement 3,246.99
01 General Fund MASTERCARD MC Pay Legal, #0802, 8/29/17 Statement 857.76
01 General Fund MASTERCARD MC Pay Mayor#2, #0711, 8/29/17 Statement 1,341.40
01 General Fund MASTERCARD MC Pay Parks#1, #0844, 8/29/17 Statement 2,045.65
01 General Fund MASTERCARD MC Pay Parks#2, #0828, 8/29/17 Statement 1,273.03
01 General Fund MASTERCARD MC Pay PD#1, #0604, 8/29/17 Statement 34.00
01 General Fund MASTERCARD MC Pay PD#2, #0612, 8/29/17 Statement 3,262.47
01 General Fund MASTERCARD MC Pay PD#3, #0620, 8/29/17 Statement 1,866.21
01 General Fund MASTERCARD MC Pay PD#6, #0653, 8/29/17 Statement 469.10
01 General Fund MASTERCARD MC Pay PD#7, #0661, 8/29/17 Statement 1,202.16
01 General Fund MASTERCARD MC Pay PD#8, #0679, 8/29/17 Statement 220.00
01 General Fund MASTERCARD MC PW#1, #0687, 8/29/17 Statement -52.50
01 General Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance September 2017 688.00
01 General Fund NESMITH BROTHERS TOWING Tow for Damaged Unit# 163 50.00
01 General Fund NEW YORK LIFE INSURANCE COMPANY New York Life Insurance - September 2017 803.31
01 General Fund OFFICE DEPOT, INC.Copy Paper - Qty 1 Case 25.39
01 General Fund OFFICE VALUE - MERIDIAN 11 x 17 cardstock paper - qty 1 ream 27.04
01 General Fund OFFICE VALUE - MERIDIAN Office Supplies-sit/stand riser 620.00
01 General Fund OFFICE VALUE - MERIDIAN Pens for PD - Qty 6 Dozen 33.24
01 General Fund OFFICE VALUE - MERIDIAN Plates for PD - Qty 1 Box 20.92
01 General Fund OFFICE VALUE - MERIDIAN Toner, Correction Tape, Folder, Paper & Bowls for PD 513.10
01 General Fund PAUL'S MERIDIAN STINKER diesel for transfer tank 15; unleaded for fleet truck 329.10
01 General Fund PAUL'S MERIDIAN STINKER premium unleaded fuel for fleet truck 22 57.58
01 General Fund PAUL'S MERIDIAN STINKER super unleaded fuel for equipment 44.05
01 General Fund PAUL'S MERIDIAN STINKER super unleaded fuel for fleet truck 17 144.45
01 General Fund PAUL'S MERIDIAN STINKER super unleaded fuel for fleet truck 23 100.00
01 General Fund PAUL'S MERIDIAN STINKER super unleaded fuel for fleet truck 29 80.04
01 General Fund PAUL'S MERIDIAN STINKER super unleaded fuel for fleet truck 8 85.01
01 General Fund PAUL'S MERIDIAN STINKER super unleaded fuel for fleet truck 9 & equipment 120.91
01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 11 146.33
01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 18 80.97
01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 29 80.05
01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 31 139.60
01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 4 40.00
01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 6 75.72
01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for Ford Explorer 33.75
01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for Ford Taurus 26.72
01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for recreation van 55.00
01 General Fund PITNEY BOWES GLOBAL FINANCIAL
SERVICES, LLC.
#0017268783, Postage Lease @ City Hall
6/30/17-9/29/17
892.23
Date: 9/7/17 01:10:30 PM Page: 3
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund PLATT wire nuts for Lanark Parks Shop - qty 200 22.98
01 General Fund RESERVE ACCOUNT POSTAGE USE, August 2017 1,663.03
01 General Fund RIA ROX INC.Annual Hosting for Domain Opportunitymeridian.org 83.40
01 General Fund SHANNON LIND instructor fee - Gentle Movement Stretch 8/2-8/23/17 -
qty 7
156.80
01 General Fund SHERWIN-WILLIAMS CO.paint for interior restroom door at Kleiner Park - qty 1 49.79
01 General Fund SIMPLEX GRINNELL 17-0136, quarterly test/inspection service August 2017 158.83
01 General Fund SOLARWINDS Kiwi CatTools-Full Install 12 month Maintenance
Renewal
213.00
01 General Fund SOUTHERN IDAHO COMMUNITY
ASSEMBLY OF GOD
Refund, Rec# 2003663.002, Shelter Fee Minus
Processing Fee
308.00
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/Prev Mtnc, oil change MF027 259.04
01 General Fund SUMMIT ENVIRONMENTAL 17-0400 220/Mold test & report all Fire Stations 3,800.00
01 General Fund SW IDAHO FIRE & EMS CHIEFS
ASSOCIATION
220/11 members for SWIDFC Conference 1,375.00
01 General Fund SYNCB/AMAZON 220/4 shower curtains, St. 1 & coffee filters, St. 5 76.82
01 General Fund SYNCB/AMAZON 220/Bluetooth mouse, 2 pk memory cards & chargers 69.87
01 General Fund SYNCB/AMAZON 220/Pub Ed teaching materials, books, dvds,puzzles,327.87
01 General Fund SYNCB/AMAZON 220/Toner, & Office scale for weighing packages 112.99
01 General Fund SYNCB/AMAZON 220/Wireless Mouse, for Fire Chief 20.14
01 General Fund SYNCB/AMAZON 220/Work shoes, P. Orr 180.00
01 General Fund TAMMY DEWEERD Mayor Cellphone Reimbursement FY17 - September
2017
100.00
01 General Fund THE UPS STORE 220/postage to return work shoes 15.63
01 General Fund TODD BANTA 220/Recruit Academy clothing, shirts, shorts, pants,
hoodies
2,112.00
01 General Fund ULTRA TOUCH CAR WASH 220/small engine fuel 49.59
01 General Fund UNION PACIFIC RAILROAD CO 17-0009, UPRR - South Parking Lot Lease, September
2017
1,692.63
01 General Fund UPSON COMPANY Homecourt rooftop pipe flashing seal to prevent leaks 275.00
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00001 Data FY2017, 7/21/17-8/20/17 1,157.68
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00002 Cellphones 2017 - 7/21/17-8/20/17 6,546.05
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00003 FY2017 - 7/21/17-8/20/17 172.22
01 General Fund VISION SERVICE PLAN 30 044489 0001, VSP September 2017 4,795.62
01 General Fund WESTERN STATES EQUIPMENT CO Repaired and fueled Generator at City Hall 560.65
01 General Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Insurance September 2017 5,487.40
Date: 9/7/17 01:10:30 PM Page: 4
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund WIZZ SYSTEMS, LLC ID Parsing SDK Annual Support Plan ( 25% of original
SDK Pur
625.00
Total 01 General Fund 596,471.69
07 Impact Fund AMERICAN CONSTRUCTION SUPPLY &core bit for Reta Huskey Park - qty 1 160.00
07 Impact Fund ESI, INC 17-0262, Reta Huskey Park CM Services -
7/1/17-7/31/17
197,932.32
07 Impact Fund THE RUSSELL CORPORATION 17-0234, CM Services for Hillsdale Park,
7/1/17-7/31/17
281,632.98
07 Impact Fund THE RUSSELL CORPORATION 17-0235, CM Services for Keith Bird Legacy Park,
7/1/17-7/31
111,370.07
Total 07 Impact Fund 591,095.37
20 Grant Fund
governmental
ELECTRICAL WHOLESALE SUPPLY CO 17-0333, Light Poles - Qty 25, Final Invoice 5,937.50
20 Grant Fund
governmental
IDAHO PRESS-TRIBUNE Legal Notice - Bid Invite for Todd Way Street Lighting
Re-Bi
174.90
20 Grant Fund
governmental
IDAHO TRANSPORTATION
DEPARTMENT
Refund Overpayment on Alive @ 25 Grant dated
8/25/17
18.00
20 Grant Fund
governmental
MERIDIAN FOOD BANK 17-0273, Reimburse for Food Purchases for CDBG
PY16 - Final
3,072.84
20 Grant Fund
governmental
PALMERCASH MADC Positive Norm/Natural High T-Shirts - Qty 100 750.00
Total 20 Grant Fund
governmental
9,953.24
60 Enterprise Fund A COMPANY INC WRRF Capacity Exp, Portable Restroom Service
7/27-8/20/17
90.50
60 Enterprise Fund AFLAC T5581, September 2017, AFLAC 205.39
60 Enterprise Fund BATEMAN-HALL INC.Refund, 9901058002, Trash Deposit, 1300 W Overland
Rd, Custo
800.00
60 Enterprise Fund BLUE CROSS OF IDAHO September 2017 Blue Cross Insurance 104,236.37
60 Enterprise Fund BPA HEALTH, INC.EAP, Sept 2017, 485 Employees 393.12
60 Enterprise Fund BROWN & CALDWELL 17-0147,17-0394,WRRF Capacity Exp
FY15,6/30-7/27/17
89,973.09
60 Enterprise Fund BRUNEEL TIRE OF MERIDIAN LLC New tire for C12445, blow out old tire.121.11
60 Enterprise Fund CAREER UNIFORMS Clothing Expense, High Vis Safety Shirts w/logo Qty21 582.80
60 Enterprise Fund CAREER UNIFORMS Clothing, Employee Uniform for J. Smith Qty 7 126.60
Date: 9/7/17 01:10:30 PM Page: 5
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund CAROL CUSHING Refund, 2470010502, Wat/Sew/Trash, 1064 N
Lightning Pl, Cust
36.33
60 Enterprise Fund CH2M HILL ENGINEERS, INC 17-0269 Technical SCADA support for PLC & RAS flow
split to
4,766.48
60 Enterprise Fund CHRIS & SUZANNE HEBERT Refund, 2505031007, Wat/Sew/Trash, 1261 N Notel
Creek Pl, Cu
59.73
60 Enterprise Fund CONDOC Lift Station,WRRF
Headworks,Expansion,Outfall,service7/31/17
157.97
60 Enterprise Fund CUSTOM GATE AUTOMATION Gate parts 1,500.00
60 Enterprise Fund DC ENGINEERING PO# 10709 Water SCADA Charges 10/16 to 3/16/17 403.75
60 Enterprise Fund DELTA DENTAL PLAN OF IDAHO Delta Dental, September 2017, #0133-0000 6,326.83
60 Enterprise Fund E C POWER SYSTEMS Troubleshoot & Repair of Generator @ Well 23 239.20
60 Enterprise Fund EDGAR & KARIN RANDOL Refund, 6600022402, Wat/Sew/Trash, 2148 W Three
Lakes Dr, Cu
42.62
60 Enterprise Fund ENVIRONMENTAL EXPRESS, INC.Filters for TSS 359.92
60 Enterprise Fund ERIN EMMERT Refund, 3074009806, Wat/Sew/Trash, 531 S Lynhurst
Pl, Custom
57.71
60 Enterprise Fund FASTENAL COMPANY 12inch Paint Stir Sticks Qty 50 9.19
60 Enterprise Fund FASTENAL COMPANY 2 Chip Brush for Hydrant Paint Qty 240 74.38
60 Enterprise Fund FASTENAL COMPANY HCS 5/8, HCS 1/2, 5/8FHN Qty 65 20.40
60 Enterprise Fund FASTENAL COMPANY Parts to install flow meters for I/I report at manholes 20.02
60 Enterprise Fund FERGUSON ENTERPRISES INC.Drinking fountain for Collections bldg 574.10
60 Enterprise Fund FERGUSON ENTERPRISES INC.Drinking water fountain for Collections building 948.43
60 Enterprise Fund FERGUSON ENTERPRISES INC.Returned drinking water fountain (430.57)
60 Enterprise Fund FIS/METAVANTE Refund, 7700950001, Unknown Funds, Andrea Hibler,
Received D
81.92
60 Enterprise Fund GRANT MECHANICAL, INC Labor & materials to fix leaking on AC unit at the 3,137.15
60 Enterprise Fund GRANT MECHANICAL, INC Labor & materials to repair AC unit in control room at 4,995.00
60 Enterprise Fund H.D. FOWLER COMPANY 3/4inch Brass plug Qty 5 11.25
60 Enterprise Fund H.D. FOWLER COMPANY Brass Gate Valve, Ford Grip Joint Qty 19 669.13
60 Enterprise Fund H.D. FOWLER COMPANY Dual station controller & valve splice for sprinkler
system
148.16
60 Enterprise Fund H.D. FOWLER COMPANY Dual station controller for sprinkler system for zone 21 63.58
60 Enterprise Fund HOME DEPOT CREDIT SERVICES Impact Wrench & Drill Bits Qty 2 301.97
60 Enterprise Fund HOME DEPOT CREDIT SERVICES Plastic drop Cloth Qty 5 14.90
60 Enterprise Fund HSBC (COSTCO) BUSINESS SERVICE #7003-7319-1000-5018, Costco, August 2017 167.95
60 Enterprise Fund IDAHO POWER 2202131047, WWTP Power - August 2017 52,326.16
60 Enterprise Fund IDAHO POWER 2204228288, Water Power August 2017 49,540.10
60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power - Liftstations - August 2017 3,505.82
Date: 9/7/17 01:10:30 PM Page: 6
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund IDAHO PRESS-TRIBUNE Legal Notice - Invite to Bid Rose Circle Water Main
Replacem
70.38
60 Enterprise Fund IDAHO PRESS-TRIBUNE Legal Notice - RFP for EM & ERS High/Medium Voltage
System
78.66
60 Enterprise Fund IMPACT PEST SERVICES Pest control for Water Admin 79.00
60 Enterprise Fund INNOVYZE 17-0145, InforMaster Model Development Service to
6/29/17-Fi
21,250.00
60 Enterprise Fund INTERSTATE ALL BATTERY CENTER Part to repair exit sign in filter 4 bldg 302.00
60 Enterprise Fund IRMINGER CONSTRUCTION 17-0339,Well 30,Const.Services PayApp2, 7/21-8/20/17 84,373.90
60 Enterprise Fund JAY D. & BETTY P. ADDLEMAN Refund, 6600032101, Wat/Sew/Trash, 6428 N Salvia
Way, Custom
42.39
60 Enterprise Fund JEFFERY SMITH & CYNDI ASHBROOK Refund, 1010006403, Wat/Sew/Trash, 3096 W Pudu
Ct, Title Com
50.00
60 Enterprise Fund JORGE & PAULA CALLE Refund, 0470640502, Wat/Sew/Trash, 5984 N Keaton
Ave, Title
188.39
60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Oil seal to repair gearbox, screw pump 2, influent
screwbox
26.27
60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Pulley to repair air handler at S. Black Cat lift station 29.44
60 Enterprise Fund KELLIE L. DURHAM Refund, 1734075803, Wat/Sew/Trash, 2227 N Zircon
Ave, Custom
110.94
60 Enterprise Fund LARRY D. PARKS Refund, 2251049401, Wat/Sew/Trash, 726 NE 4th St,
Auto Pay P
251.24
60 Enterprise Fund LES SCHWAB TIRE CENTER Wheel switch for vactor hydrocleaner C19957 150.00
60 Enterprise Fund MASTERCARD MC Pay Water, #0547, 8/29/17 Statement 761.53
60 Enterprise Fund MASTERCARD MC Pay WW, #0596, 8/29/17 Statement 1,091.30
60 Enterprise Fund MASTERCARD MC PW#1, #0687, 8/29/17 Statement -3,391.72
60 Enterprise Fund MASTERCARD MC PW#2, #0695, 8/29/17 Statement -6,860.38
60 Enterprise Fund MCGARD, LLC Meter Plug Locks Qty 35 1,288.83
60 Enterprise Fund MELISSA R. TAPIA Refund, 1842030805, Wat/Sew/Trash, 2581 E Clarene
Ct, Custom
67.42
60 Enterprise Fund MILESTONE CONSTRUCTION GROUP
LLC
17-0298,Water/Sewer Main Rep.,W Wash, PayApp2
7/20-8/21/17
138,884.77
60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Part to replace hose that burst on camel hydrocleaner
C16390
54.36
60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Parts to repair seal water flow switches at pump 2 & 3,12.32
60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Latex gloves-size lrg 38.00
60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.welding gloves 52.77
60 Enterprise Fund MURRAYSMITH INC 17-0173,Water Main Rep./sewer Main Ext.Pine,service
6/30/17
5,871.00
Date: 9/7/17 01:10:30 PM Page: 7
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund MURRAYSMITH INC 17-0173,Water Main Rep.Sewer Ext.Pine Ave,As of
7/31/17
994.00
60 Enterprise Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance September 2017 128.00
60 Enterprise Fund NEIL & MICHELLE HYDE Refund, 3535046702, Wat/Sew/Trash, 2860 S Slate
Creek Way, C
99.93
60 Enterprise Fund NOTARY LAW INSTITUTE Notary Service Journal, Certificate Lables 27.00
60 Enterprise Fund OFFICE VALUE - MERIDIAN 3-hole punch & scissors 32.80
60 Enterprise Fund OFFICE VALUE - MERIDIAN Laminate pouchs and paperclips - qty 2 24.60
60 Enterprise Fund OFFICE VALUE - MERIDIAN Staples - qty 1pk 11.76
60 Enterprise Fund ONLINE RESOURCES CORPORATION Refund, 7700950001, Unknown Funds, Ramandan
Itayem, Received
67.50
60 Enterprise Fund PACIFIC STEEL & RECYCLING Steel to install grating over sump hole in pump vault-129.03
60 Enterprise Fund PACIFIC STEEL & RECYCLING Stock steel 70.59
60 Enterprise Fund PATRICK R. WENDT & MARYANNE
TAGLIERI
Refund, 0470320703, Wat/Sew/Trash, 476 W
Valentino St, Title
100.00
60 Enterprise Fund PLATT 10524, Well 17 Fan Install for VFD Control Panel Qty 1 294.03
60 Enterprise Fund PLATT Parts to repair exit sign in filter 4 bldg 163.22
60 Enterprise Fund PLATT VFD Fan Controls Qty 5 314.81
60 Enterprise Fund POLLARDWATER.COM Brass Hex Brushing Qty 10 481.23
60 Enterprise Fund RESERVE ACCOUNT POSTAGE USE, August 2017 280.95
60 Enterprise Fund RODNEY & NANCY FRANK Refund, 15212944, Wat/Sew/Trash, 2927 W
Fieldstream Dr, Cust
126.34
60 Enterprise Fund SAGECREST LLC.Refund, 3510012202, Wat/Sew/Trash, 1805 E
Overland Rd Bldg22
174.51
60 Enterprise Fund SAGECREST LLC.Refund, 3510013502, Wat/Sew/Trash, 1805 E
Overland Rd Bldg35
191.29
60 Enterprise Fund SAGECREST LLC.Refund, 3510014004, Wat/Sew/Trash, 1805 E
Overland Rd Bldg40
160.66
60 Enterprise Fund SAGECREST LLC.Refund, 3510015706, Wat/Sew/Trash, 1805 E
Overland Rd Bldg57
168.10
60 Enterprise Fund STAR CRANE & RIGGING Labor to pull mixer 3, digester 5 & mixer 1, digester 4
for
490.00
60 Enterprise Fund TESTAMERICA Quarterly biosolids testing 875.50
60 Enterprise Fund TYLER PARRISH Reimb, T. Parrish, Water Treatment Operator Exam,
License Fe
117.00
60 Enterprise Fund ULTRA TOUCH CAR WASH Car Wash for C19993 Explorer after trip 14.95
60 Enterprise Fund UPSON COMPANY Repair & Install of New Fastners @ Admin Bldg 350.00
60 Enterprise Fund USA BLUEBOOK Green Marking Spray paint, Hydrant not Service Tags
Qty 3
164.13
Date: 9/7/17 01:10:30 PM Page: 8
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
272508216-00001 Water/WW Modems FY2017 -
7/24/17-8/23/17
10.44
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00001 Data FY2017, 7/21/17-8/20/17 1,134.53
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00002 Cellphones 2017 - 7/21/17-8/20/17 2,133.07
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00003 FY2017 - 7/21/17-8/20/17 356.52
60 Enterprise Fund VISION SERVICE PLAN 30 044489 0001, VSP September 2017 1,380.63
60 Enterprise Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Insurance September 2017 2,320.30
60 Enterprise Fund WW GRAINGER, INC Fittings for suction Y at primary clarifier 3 212.54
60 Enterprise Fund WW GRAINGER, INC Presure switch for stock 33.86
60 Enterprise Fund WW GRAINGER, INC Submersible pump, aluminum hose fitting, anaerobic
gasket
250.99
Total 60 Enterprise Fund 605,920.38
Report Total 1,803,440.68
Date: 9/7/17 01:10:30 PM Page: 9
Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 6A
PROJECT NUMBER:
ITEM TITLE:
Orchid Award Presented to Josh and Lori Evarts
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 12, 2017
ITEM TITLE:
Marsy's Law For Idaho
ITEM NUMBER:
PROJECT NUMBER:
MEETING NOTES
P , F-} �e "(� W ti 0,j &/� rf o -;t -
•:
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
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LEGISLATURE OF THE STATE OF IDAHO
Sixty-fourth Legislature First Regular Session - 2017
IN THE SENATE
SENATE JOINT RESOLUTION NO. 103
BY STATE AFFAIRS COMMITTEE
1 A JOINT RESOLUTION
2 PROPOSING AN AMENDMENT TO SECTION 22, ARTICLE I, OF THE CONSTITUTION OF THE
3 STATE OF IDAHO, RELATING TO RIGHTS OF CRIME VICTIMS; STATING THE QUES-
4 TION TO BE SUBMITTED TO THE ELECTORATE; DIRECTING THE LEGISLATIVE COUN-
5 CIL TO PREPARE THE STATEMENTS REQUIRED BY LAW; AND DIRECTING THE SECRE-
6 TARY OF STATE TO PUBLISH THE AMENDMENT AND ARGUMENTS AS REQUIRED BY LAW.
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
Be It Resolved by the Legislature of the State of Idaho:
SECTION 1. That Section 22, Article I, of the Constitution of the State
of Idaho be amended to read as follows:
SECTION 22. RIGHTS OF CRIME VICTIMS. (A) A crime victims
Eief-4:ned by statute, has the following rights in all criminal jus-
tice proceedings:
(1) To be treated with fairness, respect, dignity and privacy
threugheut the criminal justlee pE --
(2) To timely disposition of the case.
(3) To reasonable and timely prior notification of trial eeert,
_ppellate and pare!er all criminal justice proceedings and,
request, to in€ermatien abeut the-sentenee, 4neareer-atien and -re
lease-ef the defe da . In addition, a crime victim shall receive
reasonable and timely notification of escape or absconsion from
probation or parole.
(4 ) To be present all e.riminal justlee justpr _ reel -^nom
(5) To eeRu un ea confer with the prosecution.
(6) To be heard, upon request, at all: eicifainal justiee preeee li gig=
eensidering a pleae€guilty, eenteneing,--_---__ratie - -- release
ef the defendant, unless Enanif est injiastieeeidle' fesul
(7) To full and timely restitution,, from the
person committing the offense that -eaes dthe-vietim's less for
economic losses. The restitution amongst crime victims may be pri-
oritized as provided by law.
(8) To refuse an interview, ex parte contact, or other request by
the defendant accused, or any other person acting on behalf of the
defendant, unless such request is _u}herizeel by law accused.
(9) To a reasonable and timely opportunity to read the presentence
reports relating to the crime.
(10 ) To reasonable protection from the accused and those acting on
behalf of the accused.
(11) To the same rights in juvenile proceedings, dere the e f fen e
Is a €elenyi€ eemmittedby an adult, as guaranteed in this seetie--
pre ld ed that -aeees s tethe -s e e i a l h i s t e ryr e perms shall be deto r
min ed by statute.
1 (B) As used in this section, "criminal justice proceeding" means
2 trial court, appellate and post -conviction proceedings, including
3 acceptance of a plea of guilty, sentencing, parole proceedings, pa -
4 role discharge, change in probation status, commutation, pardon,
5 post -arrest andpost-conviction release, and any proceeding during
6 which a right of the crime victim is implicated, but shall not in -
7 clude ex parte proceedings.
8 (C) In the criminal justice proceedings, the crime victim, the
9 crime victim's attorney, or other lawful representative, or the at -
10 torney for the government upon request of the crime victim, may as -
11 Bert and seek enforcement of the rights enumerated in this section
12 and any other right afforded to the crime victim by law, which shall
13 be acted upon promptly.
14 (D) As used in this section, a "crime victim" shall include any
15 person or entity directly and proximately harmed by the commission
16 of a felony, or a misdemeanor involving physical injury, threatened
17 physical injury or a sexual offense, or a person or entity against
18 whom such an offense is committed and may be further expanded in
19 law.
20 (E) Nothing in this section is intended to, or shall be inter -
21 preted to, supersede a defendant's federal constitutional rights,
22 nor to afford a victim an independent right to be heard during
23 trial.
24 (F) Nothing in this section shall be construed to authorize a
25 court to dismiss a case, to set aside or void a finding of guilt or
26 an acceptance of a plea of guilty, or to egin afford a convicted
27 person appellate, habeas corpus, or other relief from any crimi-
28 nal judgment, €er a vielatlen of the previsie rs e€ thisseetien;
29 nor be construed as creating a cause of action for money damages,
30 costs or attorney fees against the state, a county, a municipality,
31 any agency, instrumentality or person; nor be construed as limit -
32 ing any rights for crime victims previously conferred by statute.
33 This section shall be self -enacting. The legislature shall have
34 the power to enact laws to define, further implement, preserve, and
35 expand the rights guaranteed to crime victims in the provisions of
36 this section.
37 SECTION 2. The question to be submitted to the electors of the State of
38 Idaho at the next general election shall be as follows:
39 "Shall Section 22, Article I, of the Constitution of the State of Idaho
40 be amended to provide equal rights to crime victims, including the right to
41 notification of court proceedings, reasonable protection from the accused,
42 and a voice in the criminal justice process?".
43 SECTION 3. The Legislative Council is directed to prepare the state -
44 ments required by Section 67-453, Idaho Code, and file the same.
45 SECTION 4. The Secretary of State is hereby directed to publish this
46 proposed constitutional amendment and arguments as required by law.
Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 6C
PROJECT NUMBER:
ITEM TITLE:
Verizon Small Cell Program
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Connecting
our homes,
businesses
and
communities.
Why are we
expanding the
wireless network?
More people than ever before rely on
wireless connections to manage their
lives and businesses.
Verizon is expanding its wireless network to
meet the growing demands of today and
tomorrow.
But it takes time.
Around 52 percent of
American households are
now wireless only for voice
service.2
52%
1.Ericsson Mobility Report, June 2016
2.CDC’s 2016 Wireless Substitution: Early Release of Estimates From the National Health Interview Survey, July -December
3.IHS Markit Connected Device Market Monitor: Q1 2016 , June 7, 2016
In 2015, the average
smartphone in North
America consumed 3.7
GB of data per month,
and this is expected to
increase to 22 GB per
month by 2021.1
In North America, the
average household has
13 connected devices
with smartphones
outnumbering
tablets 6 to 1.3
Deploy Macro
Cells
Add Capacity to
Existing Sites
Deploy Small
Cells
Growth in Data:
What Are Carriers
Doing?
57% Annual Growth
4
Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or
distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement.
Small
Cell
Small
Cell
Macro Site
Small
Cell
Small
Cell
In-Building In-Building In-Building
HUB
MTSO/
Switch
Heterogeneous Network
•Coordinate signals between Macros, small cells, and in-building systems
•Reduces interference and improves performance / capacity
•Requires dark fiber between Hub locations and remote RF points
•Aggregate frequencies between locations
Small Cells
5
Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or
distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement.
Small Objective:
•Capacity offload
•Fill gaps in coverage
Small cell characteristics:
•Lower Antenna Heights 20’ to 40’
•Lower Power
•Smaller Coverage Area
Benefits:
•Enhanced emergency services
•Improved user experience; faster throughputs
•Platform for evolving technology
•Aesthetically smaller designs
•Aide in economic growth
Antenna
Radios
Power
Backhaul
Components
7
Traffic Control Pole with Cabinet Street Light VZW -Owned Pole
Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or
distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement.
Design Options
Examples
8
9
Community Benefits
Significant
Verizon Capital
Investment
in your
Community
Enhanced
Wireless
Services:
Voice, Video
& Data
Resiliency:
Redundancy, Smart
Community & Next
Generation Wireless
Services
Foundation
Economic
Benefit:
New Commerce,
Conventions &
Tourism
Public
Safety:
Law Enforcement &
First Responders
Thank you.
Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or
distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement. 10
Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 6D
PROJECT NUMBER:
ITEM TITLE:
Quarterly Update from New Ventures Lab
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Company/Member Business segment
Company
Crash Eleven
Sharper Tool
Heeren Content & Strategy
Limetree Labs
All Wrapped Up
Cooper Plumbing
Command Performance
Home Tech Agents
The Network Operations Company
Treasure Valley Children's Theater
MWI, Inc.
Members -Monthly
Brandon Wright (Wright Stuff Media
Steve Jerman (Kloud Spot)
Simon Mahler (BizSprout)
Dawn Juker (Alternative Health)
Sam Jenkins (Your 360)
Jacob Morris
Matt Bishop (Cafe Mule)
video production/Hank Patterson
video production
software/big data
online content and strategy
web development, IT management
personal shopper, wrapping service
plumbing
Low voltage - home automation
Home technology services
remote network administration - hotels, a
theater education and performance
digital marketing
software - local engagement
virtual startup network
Wellness programs
Google Business partner
App Development - NLB
Coffee
Departures
Market Soldier
Real estate data
CareForce
Senior and Veterans home health services
Exact Plus
Insurance software
Big Zeta
Big data analysis
Coefficient Services
CFO services
Prospects
Craig Henderson
software
John Deroos
Public Relations firm
Leah Capps
children's resale
Tim Fulton (Ramper Innovations)
loading ramps for aircraft
Ward Duft
CMO in a Box
Seth Jacobsen (ReKonnect)
real estate software
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Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 7A
PROJECT NUMBER:
ITEM TITLE:
Legal: Revised Lease for New Ventures Lab at Old City Hall
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
LEGAL DEPARTMENT
AGENDA ITEM NOTES
DATE: 09/12/2017
TO: MAYOR & COUNCIL
FROM: TED BAIRD, DEPUTY CITY ATTORNEY
RE: REVISED LEASE FOR NEW VENTURES LAB AT OLD CITY HALL
Today’s agenda includes a proposal for a revised lease agreement for New Ventures Lab (NVL).
As backup material, a redline version of the lease is included showing changes to the existing
lease.
Notable revisions include (references to section numbers in the Clean version):
• Section 2.2 Parking: Changed to reflect the current situation where NVL is managing the
parking lots for various downtown uses.
• Section 3: Term: Resets the term to a rolling three month term, with a unilateral right of
either party to cancel on 30 days notice.
• Section 4, Rent: Eliminates reference to payment of monetary rent. Requires NVL to
report to City Council every three months.
• Sections 11.1.6 and 11.2.4 – add particulars that reinforce Tenant’s responsibility to
clear snow from sidewalks and parking lots.
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 1
BUILDING LEASE
FOR
NEW VENTURES LAB
33 EAST IDAHO AVENUE, MERIDIAN
THIS BUILDING LEASE (“Lease”) is made this _____ day of September 2017, between
The City of Meridian, an Idaho Municipal Corporation (“Landlord”), and New Ventures Lab,
Inc. (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties.”
WHEREAS, New Ventures Lab Inc is a hybrid co-working facility, idea laboratory,
community engagement center and collaboration center focusing on startup
organizations; and,
WHEREAS, The Mission of New Ventures Lab is to accelerate Meridian’s innovation
based economy by connecting ideas, people, and resources to create and grow new
companies; and,
WHEREAS, The City of Meridian owns a facility known as the “Old City Hall” in
downtown Meridian and New Ventures Lab Inc desires to utilize the City facility in
furtherance of its mission and goals; and;
WHEREAS, On the 26th day of May, 2015, the City Council of the City of Meridian
passed Resolution No. 15-0168 which approved the existing Lease Agreement dated June
2, 2015 for a three year term through May 31, 2018, and;
WHEREAS, the Parties desire make certain amendments to the terms of Lease
Agreement, and;
WHEREAS, the May 26 th 2015 Building Lease is hereby terminated by mutual
agreement of the Parties, and the new agreement is set forth herein.
NOW, THEREFORE, the Parties hereby agree as follows:
1. Demise. Landlord leases to Tenant, and Tenant leases from Landlord, the premises
described in Section 2 (“Premises”) for the uses set forth hereunder.
2. Premises.
2.1 Location of the Premises. The Premises are located at 33 East Idaho Avenue
in the City of Meridian, County of Ada, State of Idaho and are more particularly described as
follows: Portions of Ada County Parcel No. R5672000315, including the approximately 8,000
square foot building and basement located at 33 East Idaho Avenue, known as the former
Meridian City Hall, along with the walkways and landscaping immediately surrounding the
building.
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 2
2.2 Parking. The term “Premises” includes the parking lots on the westerly and
easterly side of the building. Tenant is encouraged to cooperate with other downtown parking
users to accommodate the parking needs of others to the extent that such accommodation does
not interfere with Tenant’s parking needs. Tenant may post signs at the entrances to the parking
lots with reasonable use restrictions. The inclusion of the parking lots as part of the leased
Premises does not grant Tenant the authority to issue parking tickets or have vehicles towed,
impounded, or immobilized. Landlord does not intend to exercise its parking enforcement
authority on the Premises unless a City Code violation exists.
2.3 Exclusions from “Premises .”
2.3.1 The Premises exclude the public park known as the “Cox Monument”
located at the corner of Meridian Road and E. Idaho Avenue. The bench, picnic table,
picnic shelter and water feature are amenities available for use by Tenant and members of
the general public.
2.3.2 Landlord will be using the locked “vault” room inside the building for
Landlord’s exclusive use for storage of building maintenance items.
3. Term. Beginning on June 1, 2017, the Premises shall be leased to Tenant on successive
three (3) month terms, subject to either Party’s unilateral right to terminate upon thirty (30) day
notice.
4. Rent.
4.1 Based on the mutual consideration set forth in the Preamble to this Agreement,
Tenant shall not be charged monetary rent.
4.2 As additional consideration for continued waiver of monetary rent, Tenant shall
be required to make a presentation on a quarterly basis to the Meridian City Council regarding
activities on the Premises and their benefit to the Meridian community.
4.2.1 The first quarterly presentation shall be at the City Council Workshop
Meeting at 3pm on September 12, 2017. This presentation shall report on activities
during June, July and August of 2017.
4.2.2 Landlord shall schedule successive quarterly presentations on behalf of
Tenant at the City Council Workshop meeting (currently the second Tuesday) in
December, March, June, and September of every calendar year until such time that this
Lease has Terminated.
5. Use.
5.1 Permitted Use. The Premises shall be used for professional office space of the
New Ventures Lab, Inc and ancillary uses consistent with its mission and for no other purpose
without the prior written consent of Landlord. Tenant shall in such use of the Premises, at
Tenant’s expense, take all actions to comply with all laws, rules, regulations, requirements, and
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 3
ordinances existing or hereafter enacted or imposed by any governmental authority having
jurisdiction over the Premises, Landlord, or Tenant, applicable to Tenant and Tenant’s use of
the Premises. Tenant must secure a Certificate of Zoning Compliance (CZC) and a Certificate
of Occupancy (CO) from the City of Meridian before occupying the premises. The use of the
roof of the building by the Meridian Development Corporation for the downtown Meridian
wireless network is also a Permitted use. The use of the roof for any other purpose shall
require the prior written consent of Landlord.
5.2 Restrictions. In no event shall Tenant use the Premise for the following:
(a) Any public or private nuisance;
(b) Any obnoxious odor;
(c) Any noise or sound that is objectionable due to intermittence, beat, frequency,
shrillness, or loudness;
(d) Any noxious, toxic, caustic, or corrosive fuel or gas;
(e) Any dust, or dirt, in excessive quantities;
(f) Any heavy assembly, heavy manufacture, distillation, refining, smelting,
agriculture, or mining operations.
(g) Any tattoo parlors, massage parlors, bars, taverns, cocktail lounges(h) Any
use not allowed under City of Meridian zoning ordinances, as they may be
amended from time to time.
6. Taxes.
6.1 Personal Property Taxes. Tenant shall be liable for all taxes levied against
any leasehold interest of Tenant or personal property and trade fixtures owned or placed by
Tenant in the Premises. Tenant, at its sole expense, may contest the amount of personal
property taxes.
6.2 Real Property Taxes. At the time of execution of this Lease, the Premises are
exempt from real property taxes. In the event that the Ada County Assessor determines that
the premises should be subject to real property taxes, Tenant shall be solely liable for all taxes
levied against the real property. Tenant, at its sole expense, may contest the levy and/or
amount of real property taxes.
7. Utilities. During the Term, Tenant shall make arrangements for the provision of and pay
for all utility services consumed by Tenant upon the Premises and for any utility connection or
hook-up fees, including, without limitation, water, sewer, garbage collection, gas, electricity,
cable, internet, and telephone services. As used in this paragraph, the term “water” refers to the
service to the Premises provided by the City of Meridian at a single point metered connection
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 4
and includes water that serves the irrigation system surrounding the building and other portions
of the entire legal parcel. Water used for irrigation of landscaping from this point of connection
shall be considered “consumed” by Tenant. Tenant acknowledges that the point of connection
includes water that irrigates not only the landscaping immediately surrounding the Premises, but
also includes water for irrigation of the Cox Memorial which is not included in the Premises as
defined in this Agreement. Tenant’s payment for the portion of the water that irrigates
landscaping not necessarily included in the Premises is considered part of Tenant’s consideration
for the benefits received under this Agreement. Landlord agrees to work with Tenant on efforts
to maximize the efficiency of the existing irrigation system. To the extent that any utility
services supplied to the Premises are billed directly to Landlord, Tenant shall reimburse
Landlord, within thirty (30) days after Landlord’s delivery to Tenant of an invoice therefor, for
that portion of such utility services which is attributable directly to Tenant’s use of the particular
utility service. Landlord may, in its sole discretion and expense, contract for fire alarm
monitoring and associated communication lines.
8. Tenant’s Interior Cosmetic Improvement Work. After receiving Landlord’s prior
written approval Tenant may make approved cosmetic modifications to the interior of the
Premises including but not limited to painting and minor wall repair, wall coverings, decorating,
and the like.
9. Tenant Improvement Work.
9.1 Tenant Improvements. If Tenant desires to improve, alter or renovate the
Premises to adapt the same for the conduct of its business operations, written permission must
first be received from Landlord. Because the Premises is considered a “Public Work” under
Idaho Law, any approved Tenant Improvements under this Agreement must be performed by
Landlord or Landlord’s public works contractors using Landlords internal processes and
procedures. Any improvements, alterations and renovations to the Premises by Tenant pursuant
to this Subsection shall remain on the Premises upon the expiration or earlier termination of this
tease. The cost of any improvements performed under this subsection shall be borne by Tenant
according to terms agreed upon in writing prior to commencement of any work.
10. Trade Fixtures; Personal Property. Tenant, at its sole cost and expense, has the right,
but not the obligation, to install, use, replace, and remove its trade fixtures and personal property,
such as, without limitation, telephone, and other communications equipment, machinery and
office furniture. Upon the expiration of the Term or the earlier termination of this Lease, Tenant
has the right to remove such trade fixtures and personal property from the Premises, provided
that Tenant shall be responsible to pay Landlord for all costs associated with the repair of any
and all damage to the Premises resulting from such removal.
11. Repairs and Maintenance.
11.1 Landlord’s Obligations. The following shall be the responsibility of Landlord:
11.1.1 Repairs and maintenance of the roof and gutters, exterior walls (including
painting), bearing walls, structural members, floor slabs, and foundation.
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 5
11.1.2 Repair of sidewalks, driveways, curbs, parking areas, and areas used in
common by Tenant and Landlord.
11.1.3 Repair and maintenance of exterior water, sewage, gas, and electrical
services.
11.1.4 Repair and maintenance of the heating and air conditioning system o.
11.1.5 Maintenance of all exterior landscaping on the Premises.
11.1.6 Maintenance of adjacent sidewalks, with the exception of snow removal
which shall be Tenant’s responsibility.
11.2 Tenant’s Obligations. The following shall be the responsibility of Tenant
11.2.1 Reimburse Landlord for the repair of interior walls, ceilings, doors,
windows, and related hardware, light fixtures, switches, and wiring and plumbing in the
Premises.
11.2.2 Reimburse Landlord for any repairs necessitated by the negligence of
Tenant, its agents, employees, and invitees, including repairs that would otherwise be the
responsibility of Landlord under this Section.
11.2.3 Reimburse Landlord for any repairs or alterations required under
Tenant’s obligation to comply with any applicable laws and regulations.
11.2.4 Snow Removal from the Premises (Including adjacent Sidewalks and
Parking Lots).
11.2.5 Routine cleaning and custodial services.
11.3 Landlord’s Interference with Tenant. In performing any repairs,
replacements, alterations, or other work performed on or around the Premises, Landlord shall not
cause unreasonable interference with the use of the Premises by Tenant. Tenant has no right to
any claim against Landlord for any inconvenience or disturbance resulting from Landlord’s
activities performed in conformance with the requirement of this Section.
11.4 Reimbursement for Repairs and Maintenance Assumed. If either party fails
or refuses to make repairs and/or perform maintenance as required by this Section, the other
party may make repairs and charge the actual costs of repairs to the first party. Such
expenditures by either party shall be reimbursed by the other on demand together with interest
thereon at the rate of 9% per annum from the date of expenditure. Except in an emergency
creating an immediate risk of personal injury or property damage, neither party may perform
repairs or maintenance that is the obligation of the other party and charge the other party for the
resulting expense unless at least 10 days before work is commenced, and the defaulting party is
given notice in writing outlining with reasonable particularity the repairs required, and such party
fails within that time to initiate such repairs in good faith.
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 6
12. Insurance.
12.1 Landlord’s Insurance. Landlord shall procure and maintain during the Term,
Fire, Windstorm, and Extended Coverage Insurance (with additional perils to be covered at
Landlord’s option) on the Building, the Premises and the Common Area in amounts not less than
one hundred percent (100%) of the replacement cost above the foundations
12.2 Tenant’s Personal Property . Tenant shall have responsibility for obtaining, if
desired, insurance on Tenant’s personal property, whether owned, rented, leased, or borrowed.
Tenant expressly waives any claim against Landlord for any loss or damage to Tenant’s personal
property unless such loss or damage results from Landlord or Landlord’s agents or employees
negligence.
12.3 Tenant’s Commercial General Liability Insurance. At all times during the
Term, Tenant, at its sole cost, shall maintain in full force and effect a commercial general
liability insurance policy for the Premises, covering personal injury, death, and property damage.
Such insurance shall be for an amount no less than $500,000 per occurrence/$1,000,000 per
aggregate. Such insurance policy shall name both Landlord and Tenant as insureds, as their
interests may appear. Tenant shall require all sub-tenants to maintain liability coverage which
will insure Tenant and City against liability for injury to or death of persons or loss or damage to
property occurring as a result of the sub-tenant’s use of the Premises. City shall be named as an
additional insured under the sub-tenant’s policy.
Tenant’s liability insurance will also include the broadest available form of contractual
liability coverage that will provide coverage to the maximum extent possible of Tenant’s
indemnification obligations under this Lease.
12.4 Worker’s Compensation and Employer Liability Coverage. Tenant will
procure and maintain worker’s compensation insurance as required by law.
12.5 Evidence of Insurance. Tenant shall, within 30 days of first occupancy and at
any time upon request, provide Landlord with adequate evidence of the continued existence of
applicable insurance coverage which shall contain an agreement by the insurer that such
insurance coverage shall not be modified or canceled without delivery of at least thirty (30) days’
written notice to Landlord.
12.6 Tenant Invalidation. Tenant shall not do or permit anything to be done which
invalidates any such insurance policies required by this Lease.
13. Damage or Destruction; Repair and Restoration. In the event that the Premises shall
be damaged or destroyed by fire, or other casualty, Tenant promptly shall deliver to Landlord
notice thereof. If the damage or destruction resulted from risk required to be insured pursuant to
the terms of this Lease, and unless terminated, this Lease shall remain in full force and effect,
and Landlord, shall promptly repair the damage or destruction and restore the Premises to
substantially that condition existing immediately prior to such damage or destruction. If Tenant
remains in occupancy of the Premises, Landlord shall exercise such repair and restoration efforts
in a manner so as not to interfere unreasonably with the use and occupancy of the Premises by
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 7
Tenant for the conduct of its business operations. Until the completion of Landlord’s repair and
restoration pursuant to this Section, Tenant’s obligations hereunder shall abate as of the date of
the damage or destruction.
14. Rights of Termination. Landlord and Tenant shall each have a right to terminate this
Agreement upon thirty (30) days written notice.
15. Tenant’s Default; Landlord’s Remedies.
15.1 Tenant Default. Any of the following events shall constitute a default of this
Lease by Tenant (a “Tenant Default”):
15.1.1 Failure of Tenant to report on activities every three months pursuant to
Section 4 of this Agreement; and
15.1.2 Vacating or abandonment of all or a substantial part of the Premises.
15.1.3 Failure of Tenant to comply with any provision of this Lease, with such
failure continuing for 5 days after delivery of a written notice by Landlord to Tenant
specifying the nature of non-compliance by Tenant. However, if the nature of Tenant’s
default is such that it cannot be reasonably cured within the time provided, Tenant shall not
be in default if Tenant commences to cure the default within the time provided and
thereafter diligently proceeds to cure such default.
15.1.4 The making of an assignment or general arrangement for the benefit of
creditors by Tenant or any guarantor of Tenant’s obligations under the Lease.
15.1.5 The filing of a petition under the Federal Bankruptcy Act or any similar
law or statute of the United States or any state thereof by Tenant or any guarantor of
Tenant’s obligations under this Lease. Or, the failure of the dismissal, within 30 days after
the filing of any involuntary petition of bankruptcy or insolvency against Tenant or
guarantor of Tenant’s obligations.
15.1.6 The appointment of a receiver or trustee for all or substantially all the
assets of Tenant or any guarantor of Tenant’s obligations under this Lease. Such
receivership shall not have been terminated or stayed within the time permitted by law.
15.1.7 The attachment, execution or other judicial seizure of substantially all of
Tenant’s assets located in the Premises or of Tenant’s interest in this Lease where such
seizure is not discharged with thirty (30) days.
15.2 Landlord’s Remedies. In the event of a Tenant Default, Landlord shall have
the option to exercise one or more of the following rights and remedies:
To terminate this Lease, in which event Tenant shall immediately surrender the Premises
to Landlord. In Tenants shall fail to do so, Landlord may enter upon the Premises
without notice and again have, repossess and enjoy the same as if this Lease had not been
made, and all Terms, conditions, covenants and obligations of this Lease on the part of
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 8
Landlord to be performed shall cease and terminate, without prejudice and to pursue all
other rights and remedies to which Landlord may be entitled hereunder, at law or in
equity.
16. Landlord’s Default; Tenant’s Remedies. In the event of any failure by Landlord to
perform any term, condition, covenant or obligation of this Lease on the part of Landlord to be
performed within thirty (30) days after the date on which Landlord receives from Tenant notice
specifically describing such failure, Tenant (in addition to all other remedies to which Tenant
may be entitled under this instrument or at law or in equity) may immediately terminate this
Lease.
17. Warranties and Representations.
17.1 Compliance with Laws.
17.1.1 Landlord’s Improvement Work.
17.1.1.1 Landlord warrants and represents that Landlord’s Improvement
Work shall be done in a good and workmanlike manner and comply with all laws,
ordinances and requirements, including without limitation the procuring of all
building and other permits, licenses, approvals and certificates of occupancy and
the observance of applicable building, zoning and other code requirements of
governmental authorities with competent jurisdiction, in effect at the time the
work was completed, or the certificate, license or approval was issued with
respect to Landlord’s Improvement work.
17.1.1.2 If any improvements, alterations or renovations to the Premises
shall be required by any law, ordinance or requirement of any governmental
authority with competent jurisdiction, then Landlord, at its sole cost and expense,
shall perform such improvements, alterations or renovations in a timely manner,
provided that if, but only if, such improvements, alterations or renovations are
required because of Tenant’s specific use of the Premises, Tenant shall reimburse
Landlord for the cost thereof.
17.2 Warranty of Title and Authority. Landlord warrants and represents that:
(a) Landlord is the fee simple owner of the Premises with full authority to execute, deliver and
perform this Lease; and (b) as of the date of this Lease there are no liens or encumbrances
against the Premises. Tenant, at its sole cost and option, may procure title insurance.
17.3 Hazardous and Toxic Conditions.
17.3.1 Landlord’s Warranties. Landlord warrants and represents that the
Premises do not contain any material classified as toxic or hazardous under applicable
federal, state and local laws, ordinances and requirements of governmental authorities
with competent jurisdiction. If a toxic or hazardous condition not caused by Tenant is
discovered on the Premises, then (i) Landlord shall: (a) promptly give Tenant written
notice of such condition; and (b) immediately cause such toxic or hazardous condition to
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 9
be cleaned up and brought into compliance with applicable laws, ordinances and
requirements of governmental authorities with competent jurisdiction and, (ii) Landlord
agrees to indemnify Tenant pursuant to the provisions of this Lease against any Losses as
defined herein incurred by Tenant arising out of any such newly discovered toxic or
hazardous condition and/or arising out of any condition disclosed by Landlord and/or
existing on the date of execution of this Lease by both parties.
17.3.2 Tenant’s Duty. If a toxic or hazardous condition is discovered on the
Premises and is caused by Tenant, then (i) Tenant shall: (a) promptly give Landlord
written notice of such condition; and (b) immediately cause such toxic or hazardous
condition to be cleaned up and brought into compliance with applicable laws, ordinances
and requirements of governmental authorities with competent jurisdiction and, (ii) Tenant
agrees to indemnify Landlord pursuant to the provisions of this Lease hereof against any
Losses as defined herein incurred by Landlord arising out of any such Tenant-caused
toxic or hazardous condition.
17.3.3 Tenant’s Warranties. Tenant covenants and agrees that it shall not
conduct hazardous activities or operations on or about the Premises or store or handle
liquids or materials hazardous to human health or to the environment on or about the
Premises except materials in transit, which are customarily transferred or handled in
Tenant’s business. At all times during the Term, Tenant shall exonerate, protect, defend,
indemnify and hold Landlord harmless from and against any and all losses, damages,
claims, suits or actions, judgments and costs, including reasonable attorneys fees, arising
out of Tenant’s breach of the covenant set forth in this Section in accordance with the
provisions of this Lease.
17.4 Prior Usage of Premises. Landlord has no knowledge that the past uses of the
Premises have included any storage, treatment, recycling or disposal of waste on the Premises,
except for storage of trash in containers in compliance with applicable federal, state and local
laws, ordinances and other requirements of governmental authorities with competent jurisdiction,
which containers have been removed from the Premises and from which there has been no
release of Hazardous Substances.
18. Broker’s Commission. Landlord and Tenant each warrants and represents for the
benefit of the other that it has not dealt with any real estate broker, finder or agent in connection
with this Lease.
19. Landlord’s Right of Entry. Landlord may enter upon the Premises as often as Landlord
may deem reasonably necessary for the purposes of performing maintenance and repairs,
inspecting the Premises, offering the Premises for lease or offering the Premises for sale.
Landlord’s right of entry shall be exercised in a manner and at times such that there shall be no
unreasonable interference with the use and occupancy of the Premises by Tenant for the conduct
of its business operations. Landlord may place customary “For Sale” signs on the Premises and
may place “For Lease” signs on the Premises.
20. Mutual Indemnification. Each party (the “Indemnitor”) agrees to indemnify, to the
extent allowed by law, defend and hold the other party (the “Indemnitee”) harmless from and
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 10
against any and all losses, damages, claims, suits, actions, judgments, liabilities and expenses,
including, without limitation, environmental damages and remediation expenses, reasonable
attorneys’ fees (collectively, “Losses”), arising out of, or with respect to: (a) any breach of any
warranty or representation or any covenant or agreement of the Indemnitor under this Lease; or
(b) any injury to, or death of, persons and/or any damage to, or destruction of, property, on or
about the Premises and attributable to the negligence or misconduct of the Indemnitor, or its
officers, employees, agents, contractors or invitees, except for any such breach, any injury or
death or any damage or destruction arising out of, or with respect to, the negligence or
misconduct of the Indemnitee, or any of its officers, employees, agents, contractors or invitees,
or as otherwise specifically provided in this Lease; provided, however, that the indemnification
obligation created by this Section shall be expressly conditioned upon the Indemnitee
(i) delivering to the Indemnitor prompt notice of any event giving rise to such indemnification
obligation and (ii) providing the Indemnitor the opportunity to defend itself from and against any
Losses.
21. Transfers.
21.1 Assignment and Subletting . Except as provided in this Section, Tenant shall
not assign this Lease without the consent of Landlord, which consent shall not be unreasonably
withheld or delayed; provided, however, that Tenant shall have the right, without the consent of
Landlord, to sublet any portion of the Premises to Members and Residents of the New Ventures
Lab for the purposes set forth in this Lease. Absent the written agreement of Landlord, no
assignment of this Lease or subletting of all or any portion of the Premises shall relieve Tenant
of any of the Terms, conditions, covenants and obligations of this Lease on the part of Tenant to
be performed. Tenant’s sublease agreement shall require sublessees to comply with the terms,
conditions, covenants, and obligations of this Lease.
21.2 Notice of Sale . If Landlord sells the Premises, Landlord shall inform Tenant by
notice under as according to the procedures required under this Lease.
22. Quiet Enjoyment . As long as Tenant is in compliance with all provisions of this Lease,
Tenant shall be entitled to the peaceful and Quiet possession of the Premises free from any
interference or disturbance by Landlord. This provision is subject to mortgages, ground leases,
encumbrances, or other interests to which this Lease is subordinate.
23. Surrender of Premises . Upon the expiration or earlier termination of the Term, Tenant
shall deliver up and surrender the Premises to Landlord in as good order and condition as upon
Tenant Possession Date, subject to: (a) Tenant’s improvements, alterations and renovations to
the Premises, including without limitation Tenant’s Improvement Work; (b) normal wear and
tear; (c) damage by fire, explosion or other casualty; (d) repairs and restoration for which Tenant
shall not be responsible hereunder; and (e) Tenant’s removal of its trade fixtures.
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 11
24. Notices . For the purposes of all notices and communications hereunder, all notices shall
be sent to:
LANDLORD:
City Clerk
33 East Broadway
Meridian ID 83642.
TENANT:
New Ventures Lab, Inc
33 E. Idaho Avenue
Meridian, ID 83642
All notices under this Lease shall be in writing and delivered in person or sent by U.S. Mail,
postage prepaid, or sent by recognized overnight courier i.e. federal express, to Landlord and to
Tenant at the addresses set forth in this Agreement (except that, after the Lease commences, any
such notice may be so mailed or delivered by hand to Tenant at the Premises), or to such other
addresses as may from time to time be designated by any such party in writing. Notices mailed
as aforesaid shall be deemed given at the earlier of three (3) days after the date of such mailing
or upon the date of receipt.
25. Recording . If Landlord or Tenant requests, the parties shall execute and acknowledge a
short form of lease for recording purposes, which short form of lease shall be recorded at the
expense of the party requesting the same, which party shall pay any documentary transfer tax or
other special tax or assessment associated with, or triggered by, such recording. If Tenant so
requests, Tenant shall escrow with Landlord’s counsel an executed release and waiver with
respect to this Lease and any such memorandum, with instructions to file the same upon the
expiration or earlier termination of the Term.
26. Signs . Tenant shall have exclusive exterior and interior sign rights for the Premises
subject to the terms of this Lease and shall have the right to erect and display signs on the
Premises and on such other areas of the Premises as Tenant reasonably may request, subject only
to compliance with applicable laws, ordinances and requirements of governmental authorities
with competent jurisdiction, specifically, Tenant shall consult with the Meridian Planning
Department, make any necessary application, and comply with all requirements.
27. Dispute Resolution.
27.1 Good Faith. Except for a Tenant Default under this Lease, the parties shall
attempt in good faith to resolve any controversy arising out of or relating to this Lease promptly
by negotiations between authorized representatives of the parties begun by written notice from
one party to the other.
27.2 Mediation. Except for a Tenant Default, if the controversy has not been resolved
within thirty days of the date of written notice thereof under subsection 1, either party may, but
is not required to, initiate mediation of the controversy or claim in accordance with American
Arbitration Association Real Estate Industry Mediation Rules.
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 12
28. Attorney Fees. If suit or action is instituted in connection with any controversy arising
out of this lease, the prevailing party shall be entitled to recover in addition to costs such sum as
the court may adjudge reasonable as attorney fees at trial, on petition for review, and on appeal.
29. Miscellaneous.
29.1 Entire Agreement. This Lease: (i) contains the entire agreement between the
parties and no promise, representation, warranty, covenant, agreement, or understanding not
specifically set forth in this Lease shall be binding upon either party; (ii) may not be amended,
modified, or supplemented in any manner except in writing signed by the parties; (iii) shall be
construed and governed under the laws of the state where the Premises are located; (iv) shall not
be construed more stringently in favor of one party against the other regardless of which party
has prepared the same; (v) shall be binding upon, and inure to the benefit of, the parties and their
respective heirs, executors, administrators, personal and legal representatives, successors, and
permitted assigns; (vi) shall not be binding until this Lease shall be executed and delivered by the
parties, to each other; and (vii) may be executed in counter parts, each of which shall be deemed
an original, but which all together constitute the same instrument.
29.2 Authorization of Parties. Any person executing this Lease on behalf of a
corporation, trust, or partnership represents and warrants that such person is authorized to
execute and deliver this Lease on behalf of the entity.
29.3 Non-waiver. The failure of either party to insist upon strict performance of any
provision of this Lease shall not be deemed a waiver of any rights or remedies at any other time.
29.4 Headings. Headings are for convenience only and are not a part of this Lease.
29.5 Invalidity of Terms. The invalidity or unenforceability of any term or provision
shall not affect the validity or enforceability of the remainder of this Lease.
29.6 Additional Requirements. The parties agree to obtain, execute, deliver, and file
such additional documents, instruments, and consents as may be reasonably requested by either
party, at the sole cost and expense of the requesting party, in order to fully effectuate the terms
and conditions of this Lease.
23.7 City Contacts.
Building Maintenance Requests, Request for TI approval and other Physical Plant Issues:
Max Jensen, Capital Projects Manager, 208-489-0344. mjensen@meridiancity.org
Lease Administration: Brenda Sherwood, Economic Development Administrator. 208-
489-0537. bsherwood@meridiancity.org
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 13
IN WITNESS WHEREOF, the parties have caused this Lease to be duly executed by
each of their respective authorized representatives effective as of the date referred to in the
Preamble hereof.
LANDLORD: City of Meridian
By :
Mayor Tammy de Weerd
ATTEST
By: ____________________________
C.Jay Coles, City Clerk
TENANT: New Ventures Lab, Inc
By:
Rick Ritter, President
BUILDING LEASE
FOR
NEW VENTURES LAB
33 EAST IDAHO AVENUE, MERIDIAN
THIS BUILDING LEASE (“Lease”) is made this 26th_____ day of May 2015September
2017, between The City of Meridian, an Idaho Municipal Corporation (“Landlord”), and New
Ventures Lab, Inc. (“Tenant”). Landlord and Tenant may be referred to collectively as the
“Parties.”
WHEREAS, New Ventures Lab Inc is a hybrid co-working facility, idea laboratory,
community engagement center and collaboration center focusing on startup
organizations; and,
WHEREAS, The Mission of New Ventures Lab is to accelerate Meridian’s innovation
based economy by connecting ideas, people, and resources to create and grow new
companies; and,
WHEREAS, The City of Meridian owns a facility known as the “Old City Hall” in
downtown Meridian and New Ventures Lab Inc desires to utilize the City facility in
furtherance of its mission and goals; and;
WHEREAS, On the 26th day of May, 2015, the City Council of the City of Meridian
approvedpassed Resolution No. 15 -______-0168 which approved thisthe existing Lease
Agreement dated June 2, 2015 for a three year term through May 31, 2018, and set forth
the reasons why;
WHEREAS, the followingParties desire make certain amendments to the terms are justof
Lease Agreement, and equitable. ;
WHEREAS, the May 26 th 2015 Building Lease is hereby terminated by mutual
agreement of the Parties, and the new agreement is set forth herein.
NOW, THEREFORE, the Parties hereby agree as follows:
1. Demise. Landlord leases to Tenant, and Tenant leases from Landlord, the premises
described in Section 2 (“Premises”) for the use described in Section 5uses set forth hereunder .
2. Premises.
2.1 Location of the Premises. The Premises are located at 33 East Idaho Avenue
in the City of Meridian, County of Ada, State of Idaho and are more particularly described as
follows: Portions of Ada County Parcel No. R5672000315, including the approximately 8,000
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 2
square foot building and basement located at 33 East Idaho Avenue, known as the former
Meridian City Hall, along with the walkways and landscaping immediately surrounding the
building.
2.2 Parking. The term “Premises” excludes the parking lots on the westerly and
easterly side of the building. To accommodate Tenant’s parking needs, City shall issue to
Tenant permits for up to sixteen (16) parking spaces to be utilized in the adjacent parking lots or
at other downtown City parking facilities pursuant to the rules and regulations promulgated by
the City Hall parking authority. As Tenant’s parking needs increase, additional parking permits
will be issued for Tenant's use on an as-available basis. Landlord will make reasonable efforts to
notify other City-issued parking permit users that the parking lot on the east side of the building
should be used primarily by Tenant and Tenant’s invitees and sub-tenants. At such time as the
City completes the planned parking facility on Meridian Road known as the City Hall West
Parking Lot, and at such time as said parking lot is available for the use of City Employees, the
Parties shall execute an addendum to this Agreement to amend the definition of the term
“Premises” to include the parking lots on the westerly and easterly side of the building. The
Addendum shall set forth the particulars of Tenant’s exclusive use of the parking lots, including
but not limited to the return of City-issued parking permits, signage, enforcement, maintenance
and snow removal.The term “Premises” includes the parking lots on the westerly and easterly
side of the building. Tenant is encouraged to cooperate with other downtown parking users to
accommodate the parking needs of others to the extent that such accommodation does not
interfere with Tenant’s parking needs. Tenant may post signs at the entrances to the parking lots
with reasonable use restrictions. The inclusion of the parking lots as part of the leased Premises
does not grant Tenant the authority to issue parking tickets or have vehicles towed, impounded,
or immobilized. Landlord does not intend to exercise its parking enforcement authority on the
Premises unless a City Code violation exists.
2.3 Other Exclusions from “Premises .”
2.3.1 The Premises exclude the public park known as the “Cox Monument”
located at the corner of Meridian Road and E. Idaho Avenue. The bench, picnic table,
picnic shelter and water feature are amenities available for use by Tenant and members of
the general public.
2.3.2 Landlord will be using the locked “vault” room inside the building for
Landlord’s exclusive use for storage of building maintenance items.
3. Term. Beginning on June 1, 2017, the Premises shall be leased to Tenant on successive
three (3) month terms, subject to either Party’s unilateral right to terminate upon thirty (30) day
notice.
Interim Term. The interim term of this Lease is from the date of full execution
of this Lease until the commencement date of the Primary Term.
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 3
3.2 Primary Term. The primary term of this Lease is for the three year period
beginning June 1, 2015 through May 31, 2018 (“Primary Term”) unless this Lease is earlier
terminated as provided below.
3.2 Extension Term(s). Any Extension Terms will be offered at the sole discretion
of the Landlord upon terms that are mutually agreeable to the parties. Any extension term will
require a written addendum to this Lease.
3.2 Term of this Lease. The Interim Term, Primary Term and all Extension Term(s)
are referred to collectively as the “Term.”
3. Rent. During the Interim Term, Tenant shall pay no rent (“Interim Rent”), and during
the Primary Term and Extension Term(s), if any, Tenant shall pay an annual rent (“Annual
Rent”) to Landlord, at the address specified herein or as otherwise directed by Landlord,
according to the Schedule set forth below (collectively “Rent”). Rent for partial months at the
inception or the termination of the Lease shall be prorated.
3.2 Interim Term. No rent will be charged for the Interim Term to allow Tenant to
initiate operations, secure subtenants, move-in and make additional tenant improvements in a
manner not inconsistent with the provisions of this Agreement.
3.2 Year 1 of Primary Term. Nominal Annual rent of $1.00 shall be paid on or
before the commencement date of Year 1 of the Primary Term. Additional non-monetary
consideration by Tenant for Year 1 shall include, but is not limited to, Tenant’s diligent efforts to
secure partners and subtenants for the Premises that further the mission of the New Ventures
Lab. Landlord considers Tenant’s efforts in this regard to be valuable consideration to the extent
that they further the public purpose of providing new programs for the community and bringing
vibrancy to downtown. Tenant shall provide progress reports to Landlord on a quarterly basis
regarding the status of the efforts set forth in this paragraph.
3.2 Year 2 of Primary Term. At the beginning of the 10 th month of Year 1, Tenant
and Landlord shall initiate negotiations regarding a mutually agreeable rent amount for Year 2.
In the event that Tenant and Landlord are not able to reach agreement on a rent amount for Year
2, rent shall be $1,667 per month. This Agreement shall be amended in writing by the Parties to
incorporate the amount of rent for Year 2. Rent for Year 2 of the Primary Term shall be due and
payable on or before the first business day of each calendar month.
3.2 Year 3 of Primary Term. Rent for Year 3 of the Primary Term shall be
negotiated and payable using the procedure set forth in Section 4.3 of this Agreement.
Late Payment Charge. If Tenant fails to pay any Rentwithin 5 business days of the due date,
such unpaid amounts shall bear interest at the rate of .75 percent per month from the due date
until paid. In addition Tenant shall pay to Landlord a late payment charge in the amount of
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 4
$75.00 per occurrence to help defray the additional costs to Landlord for processing such late
payments. This provision for interest and late charges shall be in addition to Landlord’s other
rights and remedies hereunder or at law or in equity and shall not be construed as liquidated
damages or as limiting Landlord’s remedies in any manner. 4. Rent.
4.1 Based on the mutual consideration set forth in the Preamble to this Agreement,
Tenant shall not be charged monetary rent.
4.2 As additional consideration for continued waiver of monetary rent, Tenant shall
be required to make a presentation on a quarterly basis to the Meridian City Council regarding
activities on the Premises and their benefit to the Meridian community.
4.2.1 The first quarterly presentation shall be at the City Council Workshop
Meeting at 3pm on September 12, 2017. This presentation shall report on activities
during June, July and August of 2017.
4.2.2 Landlord shall schedule successive quarterly presentations on behalf of
Tenant at the City Council Workshop meeting (currently the second Tuesday) in
December, March, June, and September of every calendar year until such time that this
Lease has Terminated.
5. Use.
5.1 Permitted Use. The Premises shall be used for professional office space of the
New Ventures Lab, Inc and ancillary uses consistent with its mission and for no other purpose
without the prior written consent of Landlord. Tenant shall in such use of the Premises, at
Tenant’s expense, take all actions to comply with all laws, rules, regulations, requirements, and
ordinances existing or hereafter enacted or imposed by any governmental authority having
jurisdiction over the Premises, Landlord, or Tenant, applicable to Tenant and Tenant’s use of
the Premises. Tenant must secure a Certificate of Zoning Compliance (CZC) and a Certificate
of Occupancy (CO) from the City of Meridian before occupying the premises. The use of the
roof of the building by the Meridian Development Corporation for the downtown Meridian
wireless network is also a Permitted use. The use of the roof for any other purpose shall
require the prior written consent of Landlord.
5.2 Restrictions. In no event shall Tenant use the Premise for the following:
(a) Any public or private nuisance;
(b) Any obnoxious odor;
(c) Any noise or sound that is objectionable due to intermittence, beat, frequency,
shrillness, or loudness;
(d) Any noxious, toxic, caustic, or corrosive fuel or gas;
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 5
(e) Any dust, or dirt, in excessive quantities;
(f) Any heavy assembly, heavy manufacture, distillation, refining, smelting,
agriculture, or mining operations.
(g) Any tattoo parlors, massage parlors, bars, taverns, cocktail lounges
(h )
(j ) Any use not allowed under City of Meridian zoning ordinances, as they may
be amended from time to time.
6. Taxes.
6.1 Personal Property Taxes. Tenant shall be liable for all taxes levied against
any leasehold interest of Tenant or personal property and trade fixtures owned or placed by
Tenant in the Premises. Tenant, at its sole expense, may contest the amount of personal
property taxes.
6.2 Real Property Taxes. At the time of execution of this Lease, the Premises are
exempt from real property taxes. In the event that the Ada County Assessor determines that
the premises should be subject to real property taxes, Tenant shall be solely liable for all taxes
levied against the real property. Tenant, at its sole expense, may contest the levy and/or
amount of real property taxes.
7. Utilities. During the Term, Tenant shall make arrangements for the provision of and pay
for all utility services consumed by Tenant upon the Premises and for any utility connection or
hook-up fees, including, without limitation, water, sewer, garbage collection, gas, electricity,
cable, internet, and telephone services. As used in this paragraph, the term “water” refers to the
service to the Premises provided by the City of Meridian at a single point metered connection
and includes water that serves the irrigation system surrounding the building and other portions
of the entire legal parcel. Water used for irrigation of landscaping from this point of connection
shall be considered “consumed” by Tenant. Tenant acknowledges that the point of connection
includes water that irrigates not only the landscaping immediately surrounding the Premises, but
also includes water for irrigation of the Cox Memorial which is not included in the Premises as
defined in this Agreement. Tenant’s payment for the portion of the water that irrigates
landscaping not necessarily included in the Premises is considered part of Tenant’s consideration
for the benefits received under this Agreement. Landlord agrees to work with Tenant on efforts
to maximize the efficiency of the existing irrigation system. To the extent that any utility
services supplied to the Premises are billed directly to Landlord, Tenant shall reimburse
Landlord, within thirty (30) days after Landlord’s delivery to Tenant of an invoice therefor, for
that portion of such utility services which is attributable directly to Tenant’s use of the particular
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 6
utility service. Landlord may, in its sole discretion and expense, contract for fire alarm
monitoring and associated communication lines.
8. Tenant’s Interior Cosmetic Improvement Work. After receiving Landlord’s prior
written approval Tenant maymakemay make approved cosmetic modifications to the interior of
the Premises including but not limited to painting and minor wall repair, wall coverings,
decorating, and the like.
9. Possession of Premises.
10.0 Delivery of Possession. Landlord shall deliver possession of the Premises to
Tenant on or before the commencement of the Primary Term.
11.0 Punchlist Inspection. At Tenant’s option prior to the commencement of the
Primary Term, representatives of Landlord and Tenant may make a joint inspection of the
Premises, and the results of such inspection shall be reduced to a written memorandum, which
memorandum shall be approved and executed on behalf of each party and then shall constitute a
part of this Lease and be conclusive with respect to the condition of the Premises on such date,
except with respect to latent defects of which Tenant delivers notice to Landlord from time to
time. Landlord, at its sole cost and expense and in a manner so as not to interfere unreasonably
with the use and occupancy of the Premises by Tenant for the conduct of its business operations,
shall remedy those matters or defects set forth in such memorandum or notice. In the event that
Tenant does not request a Punchlist Inspection prior to the commencement of the Primary Term,
this provision shall be considered waived and shall signify that Tenant is satisfied with the
condition of the Premises.
12.0 Tenant’s Right of Entry. After execution of this lease and after providing proof
of insurance required under the terms of this Lease, Tenant, at its sole cost and expense, shall
have the right during the Interim Term , prior to Tenant Possession Date, to enter upon the
Premises to show the premises to prospective sublessees and deliver trade fixtures and personal
property as allowed under the terms of this Lease.
13.9. Tenant Improvement Work.
13.0 9.1 Tenant Improvements after the Interim Term.
During the Primary Term and any subsequent Extension Terms, if . If Tenant desires to
improve, alter or renovate the Premises to adapt the same for the conduct of its business
operations, written permission must first be received from Landlord. Because the Premises is
considered a “Public Work” under Idaho Law, any approved Tenant Improvements under this
Agreement must be performed by Landlord or Landlord’s public works contractors using
Landlords internal processes and procedures. Any improvements, alterations and renovations to
the Premises by Tenant pursuant to this Subsection shall remain on the Premises upon the
expiration or earlier termination of this tease. The cost of of any improvements performed under
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 7
this subsection shall be borne by Tenant according to terms agreed upon in writing prior to
commencement of any work.
14.10. Trade Fixtures; Personal Property. Tenant, at its sole cost and expense, has the right,
but not the obligation, to install, use, replace, and remove its trade fixtures and personal property,
such as, without limitation, telephone, and other communications equipment, machinery and
office furniture. Upon the expiration of the Term or the earlier termination of this Lease, Tenant
has the right to remove such trade fixtures and personal property from the Premises, provided
that Tenant shall be responsible to pay Landlord for all costs associated with the repair of any
and all damage to the Premises resulting from such removal.
16.11. Repairs and Maintenance.
16.111.1 Landlord’s Obligations. The following shall be the responsibility of
Landlord:
16.1.111.1.1 Repairs and maintenance of the roof and gutters, exterior walls
(including painting), bearing walls, structural members, floor slabs, and foundation.
16.1.211.1.2 Repair of sidewalks, driveways, curbs, parking areas, and areas
used in common by Tenant and Landlord.
16.1.311.1.3 Repair and maintenance of exterior water, sewage, gas, and
electrical services.
16.1.411.1.4 Repair and maintenance of the heating and air conditioning system
o.
16.1.511.1.5 Maintenance of all exterior landscaping on the Premises.
16.1.611.1.6 Any maintenanceMaintenance of adjacent sidewalks, with the
exception of snow removal which shall be Tenant’s responsibility.
16.211.2 Tenant’s Obligations. The following shall be the responsibility of
Tenant
16.2.111.2.1 Reimburse Landlord for the repair of interior walls, ceilings, doors,
windows, and related hardware, light fixtures, switches, and wiring and plumbing in the
Premises.
16.2.211.2.2 Reimburse Landlord for any repairs necessitated by the negligence
of Tenant, its agents, employees, and invitees, including repairs that would otherwise be
the responsibility of Landlord under this Section.
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 8
16.2.411.2.3 Reimburse Landlord for any repairs or alterations required under
Tenant’s obligation to comply with any applicable laws and regulations.
16.2.511.2.4 Snow Removal from the premises.Premises (Including adjacent
Sidewalks and Parking Lots).
16.2.611.2.5 Routine cleaning and custodial services.
16.311.3 Landlord’s Interference with Tenant. In performing any repairs,
replacements, alterations, or other work performed on or around the Premises, Landlord shall not
cause unreasonable interference with the use of the Premises by Tenant. Tenant has no right to
an abatement of Rent nor any claim against Landlord for any inconvenience or disturbance
resulting from Landlord’s activities performed in conformance with the requirement of this
Section.
16.411.4 Reimbursement for Repairs and Maintenance Assumed. If either party fails
or refuses to make repairs and/or perform maintenance as required by this Section, the other
party may make repairs and charge the actual costs of repairs to the first party. Such
expenditures by either party shall be reimbursed by the other on demand together with interest
thereon at the rate of 9% per annum from the date of expenditure. Except in an emergency
creating an immediate risk of personal injury or property damage, neither party may perform
repairs or maintenance that is the obligation of the other party and charge the other party for the
resulting expense unless at least 10 days before work is commenced, and the defaulting party is
given notice in writing outlining with reasonable particularity the repairs required, and such party
fails within that time to initiate such repairs in good faith.
17.12. Insurance.
17.112.1 Landlord’s Insurance. Landlord shall procure and maintain during the Term,
Fire, Windstorm, and Extended Coverage Insurance (with additional perils to be covered at
Landlord’s option) on the Building, the Premises and the Common Area in amounts not less than
one hundred percent (100%) of the replacement cost above the foundations
17.212.2 Tenant’s Personal Property . Tenant shall have responsibility for obtaining, if
desired, insurance on Tenant’s personal property, whether owned, rented, leased, or borrowed.
Tenant expressly waives any claim against Landlord for any loss or damage to Tenant’s personal
property unless such loss or damage results from Landlord or Landlord’s agents or employees
negligence.
17.312.3 Tenant’s Commercial General Liability Insurance. At all times during the
Term, Tenant, at its sole cost, shall maintain in full force and effect a commercial general
liability insurance policy for the Premises, covering personal injury, death, and property damage.
Such insurance shall be for an amount no less than $500,000 per occurrence/$1,000,000 per
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 9
aggregate. Such insurance policy shall name both Landlord and Tenant as insureds, as their
interests may appear. Tenant shall require all sub-tenants to maintain liability coverage which
will insure Tenant and City against liability for injury to or death of persons or loss or damage to
property occurring as a result of the sub-tenant’s use of the Premises. City shall be named as an
additional insured under the sub-tenant’s policy.
Tenant’s liability insurance will also include the broadest available form of contractual
liability coverage that will provide coverage to the maximum extent possible of Tenant’s
indemnification obligations under this Lease.
17.412.4 Worker’s Compensation and Employer Liability Coverage. Tenant will
procure and maintain worker’s compensation insurance as required by law.
17.512.5 Evidence of Insurance. Tenant shall, within 30 days of first occupancy and at
anytimeany time upon request, provide Landlord with adequate evidence of the continued
existence of applicable insurance coverage which shall contain an agreement by the insurer that
such insurance coverage shall not be modified or canceled without delivery of at least thirty (30)
days’ written notice to Landlord.
17.612.6 Tenant Invalidation. Tenant shall not do or permit anything to be done which
invalidates any such insurance policies required by this Lease.
18.
19. Damage or Destruction .
20.13. ; Repair and Restoration. In the event that the Premises shall be damaged or destroyed
by fire, or other casualty, Tenant promptly shall deliver to Landlord notice thereof. If the
damage or destruction resulted from risk required to be insured pursuant to the terms of this
Lease, and unless terminated, this Lease shall remain in full force and effect, and Landlord, shall
promptly repair the damage or destruction and restore the Premises to substantially that condition
existing immediately prior to such damage or destruction. If Tenant remains in occupancy of the
Premises, Landlord shall exercise such repair and restoration efforts in a manner so as not to
interfere unreasonably with the use and occupancy of the Premises by Tenant for the conduct of
its business operations. Until the completion of Landlord’s repair and restoration pursuant to this
Section, Tenant’s obligation to pay Rent and other amounts payable by Tenantobligations
hereunder shall abate as of the date of the damage or destruction in proportion to the extent that
the value of the Premises for the use and occupancy thereof by Tenant for the conduct of its
business operations shall be reduced..
21.0 Rights of Termination. Landlord’sLandlord and Tenant’s respective
rightsTenant shall each have a right to terminate this LeaseAgreement upon the occurrence of
certain damage or destruction shall be governed as follows:
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 10
22.14. If the Premises shall be damaged or destroyed to the extent of more than fifty percent
(50%) of the full replacement cost thereof, then either Landlord or Tenant may elect to terminate
this Lease by delivery of notice to the other within thirty (30) days after the date of such damage
or destruction; orwritten notice.
23.0.0 If any portion of the Premises shall be rendered untenable, in Tenant’s
reasonable judgment, for the use and occupancy thereof by Tenant for the conduct of its
business operations as a result of any damage or destruction, or if Tenant reasonably shall
anticipate that the repair and restoration of any such damage or destruction shall not be
completed within ninety (90) days after the date of the damage or destruction and
Landlord shall not have provided Tenant with temporary substitute premises acceptable
to Tenant, in Tenant’s reasonable judgment, then Tenant may elect to terminate this
Lease by delivery of notice to Landlord within thirty (30) days after the date of such
damage or destruction; and
24.0.0 Upon delivery of any notice, this Lease shall terminate as of the date of
the damage or destruction unless otherwise provided in such notice, and Tenant shall
have no further liabilities or obligations hereunder other than to pay Rent accrued
hereunder as of the date of such termination.
25. Eminent Domain.
26.0 Repair and Restoration. In the event that any portion of the Premises shall be
taken or threatened to be taken under the power of eminent domain or settlement in lieu thereof
for any public or quasi-public use, Landlord shall promptly deliver to Tenant notice thereof.
Unless terminated pursuant to Subsection 2, this Lease shall remain in full force and effect, and
Landlord, at its sole cost and expense, shall repair the damage and restore the Premises so as to
constitute the remaining portion thereof a complete architectural unit. If Tenant remains in
occupancy of the Premises, Landlord shall exercise such repair and restoration efforts in a
manner so as not to interfere unreasonably with the use and occupancy of the Premises by Tenant
for the conduct of its business operations. Until the completion of Landlord’s repair and
restoration pursuant to this Section , Tenant’s obligation to pay Rent and other amounts payable
by Tenant hereunder shall abate as of the date on which possession of the Premises or portion
thereof shall be required by the public or quasi-public body in proportion to the extent that the
value of the Premises for the use and occupancy thereof by Tenant for the conduct of its business
operations shall be reduced.
27.0 Rights of Termination. If the use and occupancy of any portion of the Premises
is materially reduced as a result of any of the events for which notice is required to be given to
Tenant under Subsection 1, either party may elect to terminate this Lease by delivery of notice
to Landlord. In such event, this Lease shall terminate effective as of the later to occur of (a) the
date of actual vacation of the Premises by Tenant, or (b) a date not more than 60 days in advance
of the date on which possession of the Premises are required by the public or quasi-public body;
and thereupon Tenant shall have no further liabilities or obligations hereunder other than to pay
Rent accrued hereunder as of such date of termination.
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 11
28.15. Tenant’s Default; Landlord’s Remedies.
28.115.1 Tenant Default. Any of the following events shall constitute a default of this
Lease by Tenant (a “Tenant Default”):
28.1.115.1.1 Failure of Tenant to pay any Rent or other amount payable by
Tenant hereunder when due and such Tenant Default continues for five (5) days after
deliveryreport on activities every three months pursuant to Section 4 of a written notice by
Landlord to tenantthis Agreement ; and
28.1.215.1.2 Vacating or abandonment of all or a substantial part of the
Premises.
28.1.315.1.3 Failure of Tenant to comply with any provision of this Lease other
than payment of rent , with such failure continuing for 5 days after delivery of a written
notice by Landlord to Tenant specifying the nature of non-compliance by Tenant.
However, if the nature of Tenant’s default is such that it can notcannot be reasonably cured
within the time provided, Tenant shall not be in default if Tenant commences to cure the
default within the time provided and thereafter diligently proceeds to cure such default.
28.1.415.1.4 The making of an assignment or general arrangement for the
benefit of creditors by Tenant or any guarantor of Tenant’s obligations under the Lease.
28.1.515.1.5 The filing of a petition under the Federal Bankruptcy Act or any
similar law or statute of the United States or any state thereof by Tenant or any guarantor of
Tenant’s obligations under this Lease. Or, the failure of the dismissal, within 30 days after
the filing of any involuntary petition of bankruptcy or insolvency against Tenant or
guarantor of Tenant’s obligations.
28.1.615.1.6 The appointment of a receiver or trustee for all or substantially all
the assets of Tenant or any guarantor of Tenant’s obligations under this Lease. Such
receivership shall not have been terminated or stayed within the time permitted by law.
28.1.715.1.7 The attachment, execution or other judicial seizure of substantially
all of Tenant’s assets located in the Premises or of Tenant’s interest in this Lease where
such seizure is not discharged with thirty (30) days.
28.215.2 Landlord’s Remedies. In the event of a Tenant Default, Landlord shall have
the option to exercise one or more of the following rights and remedies:
28.2.1 To terminate this Lease, in which event Tenant shall immediately
surrender the Premises to Landlord. In Tenants shall fail to do so, Landlord may enter
upon the Premises without notice and again have, repossess and enjoy the same as if this
Lease had not been made, and all Terms, conditions, covenants and obligations of this
Lease on the part of Landlord to be performed shall cease and terminate, without
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 12
prejudice , however, to the right of Landlord to recover from Tenant all Rent accrued
hereunder as of the date of such entry by Landlord; and
28.2.2 To relet the Premises for the remainder of the then existing Primary Term
or Extension Term for the highest rent reasonably obtainable and to recover from Tenant
any deficiency, as it accrues, between the amount so obtained and Rent payable by
Tenant hereunder; provided, however, that Landlord shall be obligated in such event to
exercise in good faith diligent efforts to mitigate its damages by reletting the Premises for
the highest rent reasonably obtainable under the circumstances;
28.2.3 Declare the entire amount of Rent past due as well as that which would
have become due and payable during the remainder of the term of this Lease to be due
and payable immediately. In this event Tenant shall pay to Landlord the same
immediately. Acceptance by Landlord of the payment of such Rent shall not constitute a
waiver of any then existing default occurring thereafter.
To and to pursue all other rights and remedies to which Landlord may be entitled
hereunder, at law or in equity.
29.16. Landlord’s Default; Tenant’s Remedies. In the event of any failure by Landlord to
perform any Termterm , condition, covenant or obligation of this Lease on the part of Landlord to
be performed within thirty (30) days after the date on which Landlord receives from Tenant
notice specifically describing such failure, Tenant (in addition to all other remedies to which
Tenant may be entitled under this instrument or at law or in equity) may cure such default by
Landlord on behalf of, and at the sole cost and expense of, Landlord. Landlord shall reimburse
Tenant for its costs and expenses in connection therewith within thirty (30) days after Tenant’s
delivery to Landlord of an invoice therefor. The foregoing notwithstanding, if Landlord shall
exercise in good faith diligent efforts within such thirty (30) day period to cure the failure
specified in the notice but shall not be able to do so because of acts of God, riots, or labor strikes
or other circumstances beyond reasonable control of Landlord, then any such failure shall not be
considered a default of this Lease by Landlord so long as Landlord shall continue to exercise in
good faith such diligent efforts to cure such failure and shall do so within a reasonable period of
time.immediately terminate this Lease.
30.17. Warranties and Representations.
30.117.1 Compliance with Laws.
30.1.117.1.1 Landlord’s Improvement Work.
30.1.1.117.1.1.1 Landlord warrants and represents that Landlord’s
Improvement Work , shall be done in a good and workmanlike manner and
comply with all laws, ordinances and requirements, including without limitation
the procuring of all building and other permits, licenses, approvals and certificates
of occupancy and the observance of applicable building, zoning and other code
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 13
requirements of governmental authorities with competent jurisdiction, in effect at
the time the work was completed, or the certificate, license or approval was issued
with respect to Landlord’s Improvement work.
30.1.1.217.1.1.2 If any improvements, alterations or renovations to
the Premises shall be required by any law, ordinance or requirement of any
governmental authority with competent jurisdiction, then Landlord, at its sole cost
and expense, shall perform such improvements, alterations or renovations in a
timely manner, provided that if, but only if, such improvements, alterations or
renovations are required because of Tenant’s specific use of the Premises, Tenant
shall reimburse Landlord for the cost thereof.
30.217.2 Warranty of Title and Authority. Landlord warrants and represents
that: (a) Landlord is the fee simple owner of the Premises with full authority to execute,
deliver and perform this Lease; and (b) as of the date of this Lease there are no liens or
encumbrances against the Premises. Tenant, at its sole cost and option, may procure title
insurance.
30.317.3 Hazardous and Toxic Conditions.
30.3.117.3.1 Landlord’s Warranties. Landlord warrants and represents that
the Premises do not contain any material classified as toxic or hazardous under applicable
federal, state and local laws, ordinances and requirements of governmental authorities
with competent jurisdiction. If a toxic or hazardous condition not caused by Tenant is
discovered on the Premises, then (i) Landlord shall: (a) promptly give Tenant written
notice of such condition; and (b) immediately cause such toxic or hazardous condition to
be cleaned up and brought into compliance with applicable laws, ordinances and
requirements of governmental authorities with competent jurisdiction and, (ii) Landlord
agrees to indemnify Tenant pursuant to the provisions of this Lease against any Losses as
defined herein incurred by Tenant arising out of any such newly discovered toxic or
hazardous condition and/or arising out of any condition disclosed by Landlord and/or
existing on the date of execution of this Lease by both parties.
30.3.217.3.2 Tenant’s Duty. If a toxic or hazardous condition is discovered on
the Premises and is caused by Tenant, then (i) Tenant shall: (a) promptly give Landlord
written notice of such condition; and (b) immediately cause such toxic or hazardous
condition to be cleaned up and brought into compliance with applicable laws, ordinances
and requirements of governmental authorities with competent jurisdiction and, (ii) Tenant
agrees to indemnify Landlord pursuant to the provisions of this Lease hereof against any
Losses as defined herein incurred by Landlord arising out of any such Tenant-caused
toxic or hazardous condition.
30.3.317.3.3 Tenant’s Warranties. Tenant covenants and agrees that it shall
not conduct hazardous activities or operations on or about the Premises or store or handle
liquids or materials hazardous to human health or to the environment on or about the
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 14
Premises except materials in transit, which are customarily transferred or handled in
Tenant’s business. At all times during the Term, Tenant shall exonerate, protect, defend,
indemnify and hold Landlord harmless from and against any and all losses, damages,
claims, suits or actions, judgments and costs, including reasonable attorneys fees, arising
out of Tenant’s breach of the covenant set forth in this Section in accordance with the
provisions of this Lease.
30.417.4 Prior Usage of Premises. Landlord has no knowledge that the past uses of
the Premises have included any storage, treatment, recycling or disposal of waste on the
Premises, except for storage of trash in containers in compliance with applicable federal, state
and local laws, ordinances and other requirements of governmental authorities with competent
jurisdiction, which containers have been removed from the Premises and from which there has
been no release of Hazardous Substances.
31.18. Broker’s Commission. Landlord and Tenant each warrants and represents for the
benefit of the other that it has not dealt with any real estate broker, finder or agent in connection
with this Lease.
32.19. Landlord’s Right of Entry. Landlord may enter upon the Premises as often as Landlord
may deem reasonably necessary for the purposes of performing maintenance and repairs,
inspecting the Premises, offering the Premises for lease (but only during the period which
commences one hundred twenty (120) days prior to the expiration of the then existing Primary
Term or Extension Term ) or offering the Premises for sale. Landlord’s right of entry shall be
exercised in a manner and at times such that there shall be no unreasonable interference with the
use and occupancy of the Premises by Tenant for the conduct of its business operations.
Landlord may place customary “For Sale” signs on the Premises and may place “For Lease”
signs on the Premises , in each case, during the above-described one hundred (120) day period .
33.20. Mutual Indemnification. Each party (the “Indemnitor”) agrees to indemnify, to the
extent allowed by law, defend and hold the other party (the “Indemnitee”) harmless from and
against any and all losses, damages, claims, suits, actions, judgments, liabilities and expenses,
including, without limitation, environmental damages and remediation expenses, reasonable
attorneys’ fees (collectively, “Losses”), arising out of, or with respect to: (a) any breach of any
warranty or representation or any covenant or agreement of the Indemnitor under this Lease; or
(b) any injury to, or death of, persons and/or any damage to, or destruction of, property, on or
about the Premises and attributable to the negligence or misconduct of the Indemnitor, or its
officers, employees, agents, contractors or invitees, except for any such breach, any injury or
death or any damage or destruction arising out of, or with respect to, the negligence or
misconduct of the Indemnitee, or any of its officers, employees, agents, contractors or invitees,
or as otherwise specifically provided in this Lease; provided, however, that the indemnification
obligation created by this Section shall be expressly conditioned upon the Indemnitee
(i) delivering to the Indemnitor prompt notice of any event giving rise to such indemnification
obligation and (ii) providing the Indemnitor the opportunity to defend itself from and against any
Losses.
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 15
34.21. Transfers.
34.121.1 Assignment and Subletting . Except as provided in this Section, Tenant shall
not assign this Lease without the consent of Landlord, which consent shall not be unreasonably
withheld or delayed; provided, however, that Tenant shall have the right, without the consent of
Landlord, to sublet any portion of the Premises to Members and Residents of the New Ventures
Lab for the purposes set forth in this Lease. Absent the written agreement of Landlord, no
assignment of this Lease or subletting of all or any portion of the Premises shall relieve Tenant
of any of the Terms, conditions, covenants and obligations of this Lease on the part of Tenant to
be performed. Tenant’s sublease agreement shall require sublessees to comply with the terms,
conditions, covenants, and obligations of this Lease.
34.221.2 Notice of Sale . If Landlord sells the Premises, Landlord shall inform Tenant by
notice under as according to the procedures required under this Lease.
35. Holding Over . If Tenant shall continue to occupy the Premises after the expiration of
the Term or the earlier termination of this Lease, then Tenant shall be deemed to be occupying
the Premises as a tenant from month-to-month, subject to the Terms and conditions of this Lease,
except that the Rent during any holdover period shall be one hundred ten percent (110%) of the
Rent charged during the last month of the Primary Term or, if applicable, the last exercised
Extension Term of the Lease, provided, however, that either party shall have the right to
terminate such month-to-month tenancy upon delivery of thirty (30) days’ notice to the other.
36.22. Quiet Enjoyment . As long as Tenant is in compliance with all provisions of this Lease,
Tenant shall be entitled to the peaceful and Quiet possession of the Premises free from any
interference or disturbance by Landlord. This provision is subject to mortgages, ground leases,
encumbrances, or other interests to which this Lease is subordinate.
37.23. Surrender of Premises . Upon the expiration or earlier termination of the Term, Tenant
shall deliver up and surrender the Premises to Landlord in as good order and condition as upon
Tenant Possession Date, subject to: (a) Tenant’s improvements, alterations and renovations to
the Premises, including without limitation Tenant’s Improvement Work; (b) normal wear and
tear; (c) damage by fire, explosion or other casualty; (d) repairs and restoration for which Tenant
shall not be responsible hereunder; and (e) Tenant’s removal of its trade fixtures.
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 16
24. Notices . For the purposes of all notices , and communications , payments of Rent and
other amounts payable by Tenant to Landlord hereunder , all notices to Tenant shall be sent to:
LANDLORD :
City Clerk Payments shall be remitted to the City of Meridian, Finance
Department,
33 East Broadway ,
Meridian ID 83642 , with a copy of any notice to the City Clerk at the same
address .
TENANT: ________________________________
New Ventures Lab, Inc
33 E. Idaho Avenue
Meridian, ID 83642
All notices under this Lease shall be in writing and delivered in person or sent by U.S. Mail,
postage prepaid, or sent by recognized overnight courier i.e. federal express, to Landlord and to
Tenant at the addresses set forth in this Agreement (except that, after the Lease commences, any
such notice may be so mailed or delivered by hand to Tenant at the Premises), or to such other
addresses as may from time to time be designated by any such party in writing. Notices mailed
as aforesaid shall be deemed given at the earlier of three (3) days after the date of such mailing
or upon the date of receipt.
25. Recording . If Landlord or Tenant requests, the parties shall execute and acknowledge a
short form of lease for recording purposes, which short form of lease shall be recorded at the
expense of the party requesting the same, which party shall pay any documentary transfer tax or
other special tax or assessment associated with, or triggered by, such recording. If Tenant so
requests, Tenant shall escrow with Landlord’s counsel an executed release and waiver with
respect to this Lease and any such memorandum, with instructions to file the same upon the
expiration or earlier termination of the Term.
26. Signs . Tenant shall have exclusive exterior and interior sign rights for the Premises
subject to the terms of this Lease and shall have the right to erect and display signs on the
Premises and on such other areas of the Premises as Tenant reasonably may request, subject only
to compliance with applicable laws, ordinances and requirements of governmental authorities
with competent jurisdiction, specifically, Tenant shall consult with the Meridian Planning
Department, make any necessary application, and comply with all requirements.
27. Dispute Resolution.
27.1 Good Faith. Except for a Tenant Default under this Lease, the parties shall
attempt in good faith to resolve any controversy arising out of or relating to this Lease promptly
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 17
by negotiations between authorized representatives of the parties begun by written notice from
one party to the other.
27.2 Mediation. Except for a Tenant Default, if the controversy has not been resolved
within thirty days of the date of written notice thereof under subsection 1, either party may, but
is not required to, initiate mediation of the controversy or claim in accordance with American
Arbitration Association Real Estate Industry Mediation Rules ...
28. Attorney Fees. If suit or action is instituted in connection with any controversy arising
out of this lease, the prevailing party shall be entitled to recover in addition to costs such sum as
the court may adjudge reasonable as attorney fees at trial, on petition for review, and on appeal.
29. Miscellaneous.
29.1 Entire Agreement. This Lease: (i) contains the entire agreement between the
parties and no promise, representation, warranty, covenant, agreement, or understanding not
specifically set forth in this Lease shall be binding upon either party; (ii) may not be amended,
modified, or supplemented in any manner except in writing signed by the parties; (iii) shall be
construed and governed under the laws of the state where the Premises are located; (iv) shall not
be construed more stringently in favor of one party against the other regardless of which party
has prepared the same; (v) shall be binding upon, and inure to the benefit of, the parties and their
respective heirs, executors, administrators, personal and legal representatives, successors, and
permitted assigns; (vi) shall not be binding until this Lease shall be executed and delivered by the
parties, to each other; and (vii) may be executed in counter parts, each of which shall be deemed
an original, but which all together constitute the same instrument.
29.2 Authorization of Parties. Any person executing this Lease on behalf of a
corporation, trust, or partnership represents and warrants that such person is authorized to
execute and deliver this Lease on behalf of the entity.
29.3 Non-waiver. The failure of either party to insist upon strict performance of any
provision of this Lease shall not be deemed a waiver of any rights or remedies at any other time.
29.4 Headings. Headings are for convenience only and are not a part of this Lease.
29.5 Invalidity of Terms. The invalidity or unenforceability of any term or provision
shall not affect the validity or enforceability of the remainder of this Lease.
29.6 Additional Requirements. The parties agree to obtain, execute, deliver, and file
such additional documents, instruments, and consents as may be reasonably requested by either
party, at the sole cost and expense of the requesting party, in order to fully effectuate the terms
and conditions of this Lease.
23.7 City Contacts.
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 18
Building Maintenance Requests, Request for TI approval and other Physical Plant Issues:
Max Jensen, Capital Projects Manager, 208-489-0344. mjensen@meridiancity.org
Lease Administration: Brenda Sherwood, Economic Development Administrator. 208-
489-0537. bsherwood@meridiancity.org
IN WITNESS WHEREOF, the parties have caused this Lease to be duly executed by
each of their respective authorized representatives effective as of the date referred to in the
Preamble hereof.
LANDLORD: City of Meridian
By :
Mayor Tammy de Weerd
ATTEST
By: ____________________________
Jaycee L. HolmanC.Jay Coles , City Clerk
TENANT: New Ventures Lab, Inc
By:
Rick Ritter, President
BUILDING LEASE , 33 EAST IDAHO AVENUE , MERIDIAN - 19
EXHIBIT A
City Contact List
1. Parking Permits – Issuance, Replacement, Request for Temporary Permits: Jessica More,
Admin Assistant in the Human Resources Department, City Hall, Third Floor. 489-0466.
jmore@meridiancity.org
2. Parking Permits – Request for Additional Permits: Robert Simison, Mayor’s Chief of
Staff, City Hall, Third Floor. 489-0530. rsimison@meridiancity.org
3. Building Maintenance Requests, Request for TI approval and other Physical Plant Issues:
Max Jensen, Capital Projects Manager, 489-0344. mjensen@meridiancity.org
a. Eric Jensen, Building Maintenance Tech. 489-0374. ejensen@meridiancity.org
Lease Administration: Brenda Sherwood, Economic Development Administrator. 489-
0537. bsherwood@meridiancity.org
Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 7B
PROJECT NUMBER:
Human Resources Annual Department ReportHuman Resources Annual Department
Report
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
FY17 DEPARTMENT REPORT
HUMAN RESOURCES
Crystal Ritchie, Human Resources Manager
September 12, 2017
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Agenda
•Human Resources
•FY17 Projects and Initiatives
•Employment
•Compensation Administration
•Benefit Administration
•Employee Engagement
•Policy Administration and Compliance
•Training and Development
•Questions
HUMAN RESOURCES
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Department Overview –What We Do
Human
Resources
Recruitment
Benefits
Administration
Staffing
Compensation
Administration
Employee
Engagement
Training and
Development
Employee
Relations
Compliance
Workers
Compensation
Policy
Administration
New Employee
Orientation
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Department Overview –How We Do It
Collaboration
Cooperation
Helpfulness
Partnership
Participation
Pulling
Together
Joint Effort
FY17 PROJECTS AND INITIATIVES
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FY17 Initiatives
Training &
Development
•Web Based
Delivery Options
•Supervisor Toolkit
•External Training
Offerings Page
•Launch HR Train
Application
•Revise EDP
Webpage
Staffing & Recruiting
•Fill FY17 Positions
•Recruiting
Software
•Job Application
Update
•Job Description
Template
•PAR Form
Automation
New Initiatives for FY17
Compensation &
Benefits
Administration
•Internal Alignment
•Additional Detail to
Salary
Administration
Guidelines
Performance
Management
•Explore Appraisal
Tool and
Evaluation Process
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FY17 Initiatives
New Initiatives for FY17
Compliance
•DOL Overtime
Rules
Worker’s
Compensation
•Enhance
Intranet Page
Policy
Administration
•Policy Manual
Revision
Employee
Engagement
•Employee
Engagement
Survey
Department Service Requests
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FY17 Projects and Initiatives
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FY17 Projects and Initiatives
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FY17 Projects and Initiatives Update
Plus so much more……
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Additional Accomplishments
Hired 140 Employees to Date
(62 Fulltime / 78 Seasonal, Part time , Interns)
Assisted in the Development of Department
Re-Organizations
Enhanced New Employee Orientation
(Mayors Welcome,Customized Fire Union
Program, Personalized Welcome Kit)
Successful Completion of ICRMP Risk Management
Discount Program
Department of Labor Overtime Rules Facilitated and Processed Open Enrollment
(New HR Led Computer Labs added)
Continued B.E.S.T Training Established New Drug and Alcohol Service Provider
Completed FBI Criminal Background
Audit
Annual Benefits Fair
Annual Internal Alignment Youth Work Life Skills 2017
Completed Recruitment Software
Research
Employee Picnic
Processed FY16 Performance
Evaluations
Prepared FY18
Budget
United Way Campaign 2016 Staff Development and Cross Training
Records Destruction ABRA Performance Review Date Audit
Union Negotiations Employee Relations
Salary Surveys Presented 50+ Employee Years of Service Recognition
Awards
Published HR2YOU Newsletters Enhanced Wellness Program (Wellness Days)
EMPLOYMENT
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Employment -Staffing
Total Number of Employees by Department
City Average Retention Rate
City Average Years of Service
Average Years of Service BY Department
City Average Years of Service: 8.12
20+20
15-19 37
10-14 96
5-9 97
0-4 156
Average Years of Service by Department
Highest Year of
Service
City Clerk 10.41 15.25
Community Development 8.83 25.19
Finance 8.80 20.95
Fire 9.66 25.69
Human Resources 3.95 8.64
Information Technology 5.50 15.16
Legal 12.42 15.67
Mayor's Office 5.43 17.67
Parks 7.68 20.47
Police 8.65 24.93
Public Works 7.09 36.22
City Employees: 406
City Clerk 8
Community Development 17
Finance 16
Fire 87
Human Resources 5
Information Technology 15
Legal 5
Mayor's Office 6
Parks 27
Police 127
Public Works 93
City Average Retention Rate:
(regular full and part time)
2017 –as of 8/31/2017 98.5%
2016 95.2%
2015 91.4%Human Resources has primary
responsibilities for managing,
assisting, and dealing with all
employee related matters
Final THANK YOU to our employees for their dedicated years of service!
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Employment
•19 Applications Received
•18 Interviews Conducted
•2,298 Hours Worked over 7 weeks
•10 Departments Participated
•$17,235.01 Payroll Costs
Department Participants
Learning and Development
•Interview Feedback
•Workplace Accountability
•Performance Feedback
•Resume Development
Pamela Johnston
Meridian Library District
2016 Interns
Employment Staffing –Youth Work Life Skills
•Clerks Office
•Finance
•Fire
•Human
Resources
•Mayor’s Office
•Parks and Recreation
•Public Works
Facilities
Wastewater
Water
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Employment -Recruitment
•Human Resources received and processed 2824
employment applications (to date)
•Advertisement Costs: $16,069.80 (to date)
(This represents the initial advertisement costs only)
•80 Postings (to date)
•62 Fulltime positions were filled (to date)
•The average cost of recruitment for an
employment search was $200.87
•Average Time to Fill Positions = 96.23 days (to date)
The Human Resources Department assists applicants and employees with all phases
of the employment process. We oversee recruitment, interviewing, job offers, drug
and alcohol testing and background checks (except law enforcement).
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FY18 Initiatives
•Continue to Recruit for Active Job Postings (22 current postings)
•Continue Job Description Template Conversion
•Enhance Employment Application Tool
•Develop Formalized Intern Program
•Update Exit Interview Process
•Update Seasonal Groundskeeper Recruitment Process
COMPENSATION ADMINISTRATION
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Compensation Administration
The staff in Human Resources attended several seminars throughout the year to stay
informed and remain current with compensation trends, compliance issues and
employee benefits. We received a steady stream of phone calls, emails, and walk-in
visits from employees requesting assistance with benefit, policy and employee related
issues. Here are some examples of the year’s activities:
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Compensation Administration –Salary Administration
City of Meridian Employees and Management participated in our annual performance appraisal
process last fall to appraise job performance over the year. General employees were the
recipient of a 2% merit pool for employees who achieved a performance rating of fully
competent or higher, thanks to Council approval.
Throughout the Year:
25 promotions / transfers were approved
Approximately 351 performance appraisals were received and processed
Annual performance appraisal process requires the involvement of all members of the HR staff
along with the City’s Payroll Administrator, Barb Nielson, to ensure that all appraisals and merit
increases are processed in a timely manner without error for the November payday. This process
includes:
HR Receipt of
Appraisal Form
from
Department
HR Review of
each Appraisal
Form
HR Calculation,
Administration
and Audit of
Merit Increase
Payroll Review
of HR
Calculation
and
Administration
of Merit
Increase
Department /
Hiring
Manager
Notification of
Employee
Merit Increase
HR Files each
Appraisal in
Employee
Personnel File
18 Working Days = 265 Performance Reviews
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FY18 Initiatives
•Fire Department Wage and Benefit Study
•Police Step Plan Study
•General Employee Compensation Analysis
•Continue Efforts: Strategic Plan Objectives 3.B.5 Maintain Competitive
Compensation Program
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Benefit Administration
Many activities are listed here to reflect the multitude of actions handled by the HR
Staff to ensure maximum possible support is provided to City Employees regarding
Benefits
•Benefit Committee meets regularly to carefully evaluate medical, dental, vision
plans, etc.
•Facilitated 10 Open Enrollment Meetings
•Hosted 3rd Annual Benefits Fair, 17 vendors participated
•Wellness Activities –Added “Wellness Days”
•FMLA and Workers Compensation Support
•Employee Assistance Program Services
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Worker’s Compensation Employee Assistance Program
The City has established the Employee Assistance
Program thru BPA to provide confidential,
professional assistance to employees and their
family when needed.
EAP offers solutions to problems associated with
family issues, legal issues, job related issues, or
financial issues.
2014 2015 2016
2017
(1-1-17 to
6-30-17)
Utilization Rate 12.8%13.8%13.4%14.8%
New Cases 51 57 54 31
By Employee 59.0%44.0%56.0%65.0%
By Dependent 41.0%56.0%44.0%35.0%
Session Hours 182 213 191 115
Average Sessions Per
Case 3.6 3.7 3.5 3.7
2014 2015 2016 2017 (YTD)
Total Claims 37 52 62 49
Total
Compensation:$25,109.87 $59,209.88 $30,969.99 $19,749.60
Total Medical
Paid:$160,787.46 $158,440.43 $154,964.07 $53,965.77
Incurred Grand
Total:$217,780.52 $236,465.23 $198,951.72 $138,976.22
The HR department manages the City’s Workers’
Compensation Program. Our insurance Provider
is the State Insurance Fund.
$0.00
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
2014 2015 2016
(YTD)
2017
(YTD)
Total Medical Paid:
Incurred Grand Total:
Total Compensation:
0.00%10.00%20.00%30.00%40.00%50.00%60.00%70.00%
(YTD)
20
1
4
20
1
5
20
1
6
20
1
7
By Dependent By Employee
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Wellness Works Program
The Wellness Committee coordinated many
wellness events and activities which were
offered to our employees throughout the
past year:
Heart & Stroke Walk
Quarterly Wellness Days
Cooking Demonstrations
Poker Walk
St. Luke’s FitOne
Salsa Contest
Annual Biometrics
On-site Yoga and Body Blast
To name a few…
Annual Biometrics Participation
2017 (YTD)65.80%
2016 62.23%
2015 60.90%
2014 60.43%
2013 56.58%
Wellness Day
Heart & Stroke Walk
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FY18 Initiatives
•Finalize Benefit Broker RFP
•Administer Benefits and Wellness Survey
•Continue Exploring Benefit Funding Mechanisms
•Continue Efforts: Strategic Plan Objective 3.B.1 Develop a Cost Effective and
Competitive Benefit Plan
•Continue Efforts: Strategic Plan Objective 4.D.2 Develop a Comprehensive Family
Focused Health and Wellness Program for City Employees
TRAINING AND DEVELOPMENT
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New Employee Orientation
•Enhanced Program
Mayors Welcome Video
Personalized Welcome Kits
•Customized Fire Union
Program
•115 Employees Attended
ICRMP Discount Training Program
B.E.S.T
Leadership Training Program
Training and Development
Human Resources offered and / or coordinated a variety of training and
development opportunities this year
•251 Employees Participated
•24 Classes Offered over 10 months
•Annual Premium Cost Savings
of $16,031.00
•Launched May 2, 2017
•2 Guest Speakers (to date)
•1 Training Course Offered (to date)
•79 Participants = 280 Participant Hours
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Training and Development –Education Reimbursement
The City has an Education Reimbursement Program to reimburse employees for course
work related to their current position or be considered of value to the employee’s
future development with the City.
Education Reimbursement FY14 FY15 FY16 FY17
Number of Participants 5 3 10 6
Number of
Reimbursements 7 5 14 10
Total Funds Utilized $3,418.00 $2,408.00 $11,207.69 $9,313.00
$0.00
$2,000.00
$4,000.00
$6,000.00
$8,000.00
$10,000.00
$12,000.00
FY14 FY15 FY16 FY17
Total Funds Utilized
Total Funds Utilized
0
2
4
6
8
10
12
14
16
FY14 FY15 FY16 FY17
Utilization
Number of
Participants
Number of
Reimbursements
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FY18 Initiatives
•Finalize Development of, and Implement, HR Train Tool
•Development of, and Implement, Web Based Training
•Finalize Development of, and implement, Supervisor Toolkit
•Committee’s Continued Development of Leadership Training Program
•Strategic Plan Objective 3.B.2 Identify Position Specific Training Needs
•Strategic Plan Objective 3.B.3 Develop a Succession Planning Program
EMPLOYEE ENGAGEMENT
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Employee Engagement
Employee RecognitionAnnual City Employee Appreciation Picnic
United Way Campaign HR2YOU Newsletter
The Human Resources team is passionate about promoting a culture of employee
engagement where work is meaningful, employees are valued, and teamwork is
celebrated. Below are a few examples from this past year.
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FY18 Initiatives
•Conduct Employee Engagement Survey
•Explore Employee Volunteer Program
•Conduct Annual United Way Campaign
•Conduct City Wide Employee Meeting
•Continue Efforts: Strategic Plan Objective 3.B.4 Develop an Employee
Engagement Program
POLICY ADMINISTRATION AND COMPLIANCE
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Compliance Line
•Compliance Line
•Implemented January 2016
•Telephone or Computer Access
•2 Reports to Date
•FLSA Practices
•Policy Violation
I-9 Audit
Policy Manual Review
FBI Criminal Background Check Audit
Policy Administration and Compliance
CITY OF MERIDIAN
STANDARD OPERATING POLICY AND
PROCEDURE MANUAL
U.S. Department of Justice, Federal Bureau of Investigation
Criminal Justice Information Services Division
CJIS Audit Unit
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FY18 Initiatives
•Policy Manual Revision (Phase 2)
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Thank you!
Human Resources
Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 7C
PROJECT NUMBER:
ITEM TITLE:
Public Works: Environmental Excellence Awards Update
MEETING NOTES
r
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 7D
PROJECT NUMBER:
ITEM TITLE:
Community Development: New Meridian Comprehensive Plan
and Growth Goals
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
September 7, 2017
MEMORANDUM
TO: Mayor Tammy de Weerd
City Council Members
CC: City Clerk
FROM: Caleb Hood, Planning Division Manager
RE: Growth Goals and a New Comprehensive Plan
September 12, 2017 City Council Workshop Item
During the FY18 Budget Workshop, the City Council removed a $50,000 line item Planning Staff had
proposed to hire a consultant to help address Strategic Plan Objective 1.B.1 - define the 10, 25 and 50-
year growth goals for the City. Council directed staff to come back in September with a new project that
addresses both growth goals/growth management and a new Comprehensive Plan document. The idea
is that the City’s growth goals should influence policies that can be wrapped-up into a new long-range,
Comprehensive Plan.
During the September 12th workshop, Staff will share an outline for a new Comprehensive Plan as well
as a draft overview of the overall planning and public engagement process, including subcommittee,
staff and consultant tasks. Later in FY18, it is envisioned Staff will present a budget amendment to fund
this project. It is anticipated that a substantial portion of the work will be performed in FY18, but will
most likely not be completed until FY19.
The ‘New ’ Comp Plan
An Outline of Needs, Options, and Considerations
This document is a work in progress intended to identify the needs and options for the new City
of Meridian Comprehensive Plan. This version is being shared as part of the September 12th City
Council workshop.
Purpose & Need
The purpose of the City of Meridian’s Comprehensive (Comp) Plan is to integrate the concerns
and expressions of the community into a document that guides the City on how to grow and
develop. The current Comp Plan was adopted in 2011 and a lot of change and growth has
occurred since adoption. The City has recently established, as a “high” priority, a strategic plan
objective to “define and articulate the City’s growth goals, including a growth management
system.” Further, according to recent community survey results, some of the top concerns for
the community revolve around growth and transportation (and schools) – elements addressed in
long-range plans. With this is mind, the most significant portion of work will likely be to solicit
and involve the community. This project includes combining several initiatives into one
combined effort.
State Required Elements
The Comprehensive Plan must, at a minimum, address the following 17 items under Section 67-
6508 of Idaho Code (the Local Land Use Planning Act). This section of code can be read in
greater depth at: https://legislature.idaho.gov/statutesrules/idstat/title67/t67ch65/sect67-6508/.
Elements are either addressed in the Comprehensive Plan (Comp Plan) or Existing Conditions
Report (ECR), and in some cases both. The element need only be addressed in one location to
meet state requirements (since the ECR is an addendum to the Plan), but elements should often
be discussed in both to overview both what we have now, and what we want or plan to have in
the future.
Element Document Description of existing analysis and/or additional
need
1 Property Rights Comp Plan This topic is only really addressed via one paragraph on
page 82 and appendix C, which is a regulatory takings
checklist. This is used by other jurisdictions as well.
There exists some potential for improvement here; to be
done in-house.
Element Document Description of existing analysis and/or additional
need
2 Population ECR This topic is well addressed in the Existing Conditions
Report.
Only a very cursory overview should be provided, in
Comp Plan (current and/or projected, not historical);
done in-house.
3 School Facilities Both An overview of existing school related information is
provided in the ECR.
Some updated information related to the planning of
schools should be included in the Plan; done in-house
with School District support.
4 Economic Development Both Existing information is covered in the ECR. The Comp
Plan only provides very high level information, most of
which is duplicated from elsewhere, and is only 3 pages
long. The business enterprise area terminology is no
longer used.
There are a lot of policy statements, but some of them
seem poorly linked to the text; this element may require a
subcommittee and review by consultant, with staff
assistance.
5 Land Use Both Existing information is covered in the ECR, and
information regarding future development is covered in
the Comp Plan
A more detailed analysis of land use along the rail
corridor, southeast (Southern Rim Area) and northwest
(Fields) needs to occur. Also a look at our residential
zoning nomenclature and the actual designations on the
FLUM (duplication, especially in the TMSAP area) need to
occur. Need to explore better correlations between land
uses and transportation. A subcommittee, with consultant
involvement is needed.
6 Natural Facilities Both Existing facilities are touched on in the ECR, and
efforts/policy related to the future exists in the Comp
Plan.
Document is well covered for Meridian – not a lot of
natural facilities. Should anything be done with regard to
the Boise River and future development near there? Can
be done in-house.
Element Document Description of existing analysis and/or additional
need
7 Hazardous Areas Both Existing facilities are touched on in the ECR, and
efforts/policy related to the future exists in the Comp
Plan.
Could use some additional text or policies related to
development around the Intermountain LNG Storage
plant in northwest; can be done in-house and with Land
Use for Fields.
8 Public Services Both Existing facilities well covered in the ECR. The Comp Plan
lightly touches services, but not in a way that’s usually
very forward thinking.
There are strong opportunities to relate services to
strategic growth/priorities (e.g. – why development
should go in certain areas). Schools, Library, Int Gas,
Idaho Power, WARD and Irrigation District involvement.
This is a big lift and some of the growth management
policies/priorities should come about through a
subcommittee looking at public services, with consultant
help.
9 Transportation Both Existing facilities well covered in the ECR. The Comp Plan
text lightly touches land use and transportation
integration, but not in a way that frames much in the way
of application or growth priorities.
Could use more text/policy on how development should
be reviewed with regard to transportation impacts. A
subcommittee (Transportation Commission based) that
looks at a master transportation network and land use
considerations with consultant help.
10 Recreation Both Existing facilities well covered in the ECR. The Comp Plan
text is only very cursory.
Half the text just describes the Parks Department, which
is a bit much. Text is high level and indicates what we
want, which may be fine given the Parks and Recreation
Master Plan, but there should probably be more
application as it relates to development, and even growth
management; to be done in-house with direction from
outcomes of other subcommittees.
Element Document Description of existing analysis and/or additional
need
11 Special Areas or Sites Both Existing Conditions largely covers this. Unclear why the
Comprehensive Plan also includes text on this, but only
one sentence on why they’re important moving forward.
Consider either better addressing what we do with these
moving forward, or addressing only in the ECR. Don’t
need to restate text between documents unless there’s a
story to tell specific to goals moving forward; to be done
in-house.
12 Housing Both ECR covers existing housing in depth. Comp Plan does
addresses more indirectly, moving forward, through areas
such as land use and community design to touch on it.
Opportunities for improvement might include looking at
appropriate infill densities, workforce housing analysis,
how we might promote diversity of stock, and even some
sort of analysis (which doesn’t need to be included in the
Plan) on product types. To be done by consultant (maybe
sub-committee) and stakeholders with in-house
assistance.
13 Community Design Both Addressed in the ECR and Comp Plan, existing and
looking forward.
Text in Comp Plan could be improved a little and better
related to policy statements. Current text is more of an
ECR type thing. There’s a table on page 7 which should
be replaced with something newer; to be done in-house.
14 Agriculture Both Some analysis on agricultural land and its transition is
done in the ECR, and there are some policy statements
and occurrences in the Comp Plan.
There is very discussion of agricultural base, related
activities, or the role of agriculture moving forward
(examples listed in State code); to be updated with in-
house resources.
Element Document Description of existing analysis and/or additional
need
15 Implementation Comp Plan Implementation is addressed in the Comp Plan through
the policy statements at the end of each chapter.
The Implementation chapter feels a little light. There are
lots of references to other plans, but nothing really
discusses when those plans are used or how they’re
integrated into City processes. The most important
paragraph in this section, bottom of page 87, seems
buried. The next steps section needs to be overhauled
and updated depending on what type of growth
management policies are developed. Consultant and staff
to do.
16 National Interest Electric
Transmission corridors
Both This topic is covered in the ECR, and there is one policy in
the Comp Plan, to the effect that we don’t want one. This
is covered; no change.
17 Public Airport Facilities ECR Airports are only briefly mentioned in the ECR, where
they’re at, and briefly in the hazardous area of the Comp
Plan. Since we neither have one nor want one, this seems
covered; no change.
Specific Area, Elements & Topics (future subcommittees)
There have been several identified topics and efforts to be integrated into the New
Comprehensive Plan. Some of these items may be optional, depending on funding.
1. Strategic Growth Management (Growth Goals): This include a review of how the City may
protect residents quality of life and use of public funds, by ensuring that new
development does not place undue stress on City services. See the City of Meridian
Strategic Plan for specific objectives. High level goals include exploration of incentives
and disincentives for growth development within identified growth areas, and where
those growth areas may be in the AOCI.
Growth areas should make best use of public funds by prioritizing public and private
improvements. An example would be prioritizing new residential subdivisions in areas
where the next Fire Station is planned, where the City is investing in infrastructure
improvements, and where local and regional transportation improvements are planned.
The Comprehensive Plan should both inform and integrate other strategic and master
planning initiatives. Where necessary, previous planning efforts may need to be amended
to reflect new directions based on more comprehensive consideration of City-wide policy
initiatives. (NOTE: Need direction from Mayor and Council on potential change to growth
policies. Is the City willing to direct growth? If so, what are some incentives and
disincentives for where and how we want development to occur? Stated another way: is
the City willing to deny development in areas not planned for more immediate growth? Is
it willing to focus and direct growth in certain areas; or something in-between???)
This task includes a comprehensive review of current policies, both in the existing Comp
Plan, but other City visioning documents (CIP’s, etc.). This effort, or an off-shoot, should
look at overall residential-jobs balance on the FLUM (do we have enough industrial, etc.).
2. Specific Visioning Area – Fields: The Fields is a decade long effort to look at potential for
agricultural related development in northwest Meridian. The effort has undergone several
iterations and has had varying focus and goals. Ideas have ranged from clustered
residential developments adjacent to community or leased agriculture acreage,
agricultural & biotech research, boutique type tourism and secondary agricultural uses,
and more. This secondary or optional effort would be focused on outreach and
determination for agricultural supportive future land uses meeting property owner,
stakeholder, partners, and City goals. (NOTE: ED concurrently looking for anchor/private
corporation projects.)
3. Specific Visioning Area – South Rim: The South Rim is a new topic arisen from recent
developments in South Meridian. A number of stakeholders have petitioned City Council
for awareness and preservation of the south rim, asking that City Council protect it in the
way that the north rim (Spurwing) was protected. In reality, the two rim areas are vastly
different and a more intensive public involvement process is needed to decide what if
anything this area of South Meridian wants to be. The rim itself varies greatly in
development and stakeholder sentiments. Some stakeholders want estate lots preserved
for and made the norm, and others have made property investments with specific
objectives. Some portions of the rim retain a natural beauty, and other areas are
unseemly, littered with farm equipment, junk, and gravel type operations. Whether the
rim can be improved or not, the rim does provide views of the Boise Foothills to the
northeast and Owyhee’s to the south. This project option would be tasked with public
visioning for this area of the City, potentially revising existing future land uses and
establishing additional policies.
4. Specific Visioning Area – Southwest: In 2008, additional lands were added to the City’s
AOCI. In 2012, the City led an effort to designate land uses from the “future planning
area” designation to detailed designations. Since then, Kuna has built a wastewater
treatment plant in the region and annexed several properties; this area is rapidly
urbanizing. A subcommittee needs to evaluate the boundaries between our two cities and
if any land use changes are needed. This includes potential service district analysis and
growth management/goals.
5. Housing Diversity and Transportation – Supporting our Workforce (and those that
can’t/won’t drive): This is a land use analysis to look at whether we have adequate
housing opportunities to attract workforce necessary for the family-wage jobs we seek to
keep, grow, and attract target employers. Of special note, is whether we are attractive to
millennials, and how we might encourage housing along corridors with future public
transportation. Where are these corridors, and how might we use these to target
population demographics with unique spending habits and lifestyle choices that are
critical to promote out workforce. (NOTE: This may need to be two separate, but certainly
related efforts – housing and transportation.)
(a) Rail corridor land use analysis – evaluate intensity to support future transit.
(b) Define future transit supported corridors/areas
(c) Develop a Master Mobility Map (multiple mode, long-range)
6. Economic Development – Market trends, online commerce, community design and
allowances, attraction and retention, as well as targeted industry analysis.
High-Level Project Needs
1. Public Engagement: A web platform to comment and interact as a primary form of
involvement and coordination.
2. Public Engagement (Maps): It would be good to really understand not just what people
say and think they like, but why. Using maps would be an opportunity to look at the
conditions around features or places that people love/hate.
A. Need to catalog and locate needs to determine geographic priorities
3. Published Document: Emphasis in final product to be easily searched for topic. Include
topical index in front (preferred) or as appendix in back.
4. Consultant Support: NEED TO FULLY DEFINE SCOPE/TASKS – see outline below
Project Wants
1. We should define metrics/considerations multi-family project sizes to better
support/discourage infill in areas that are not appropriate. As an example, under X units
away from employment/activity centers is okay, but over X units is bad (too many trips
that are too far away).
2. Tighter transportation integration into land use planning. Efforts could be more map and
policy related, but document should have work dedicated to better linking consideration
of transportation impacts with land use decisions. ACHD traffic impact studies are
ineffective for small projects and long-term impacts. The goal should be to help avoid
death by a thousand cuts, with incremental revisions that amount to big impacts.
A. One potential method to look at this would be using trip information for demographic
or TAZ’s based on proposed land uses. COMPASS housing (managing) this would be a
great member service. Changes could be tracked via spreadsheet or in GIS, in a way
that would allow for considerations of conformity to land use requirements and how
changes within an area have differed from planned modeling. Does not need to be
complex. Could simply be a bucket with how much has been used, what
transportation system is planned, and what to expect before improvements. This will
not likely change anything, but at least public officials would be aware of the impacts
of their approvals.
3. Land Use and Development Goals. Some examples might be grocery stores, parks,
schools, and community servicing uses within 1 mile of 90% of the population. Could also
do walking/biking distances for certain attractions.
4. Explore policies for the review and update of UDC, to better facilitate, review, and permit
ACU’s.
Project Outline & Resource Allocation
The following table identifies significant areas of work to be performed, who may appropriate to
perform the work, and a high level project outline. This is not a detailed scope of work – only a
starting place to contemplate needs; more detailed work will be necessary.
Description Date Hours Performed By
1 Lead and manage the project City Staff
2 Draft project scope and seek Council approval and
budget amendment Fall 2017 City Staff
3 Establish Steering Committee and seek consultant
support Winter 2017 City Staff
4 Provide project oversight, direction, and support Steering
Committee
5 Perform background research and analysis City Staff +
Consultant
6 Identify stakeholders and community champions Mayor/Council
7 Prepare outreach and involvement materials and
process. Consultant
8
Coordinate, solicit, and involve public involvement,
including workshops, town halls, online platforms,
and social media.
Consultant
9 Research modern best practices for Comprehensive
Plans City Staff
Description Date Hours Performed By
10 Analysis and summary of public involvement for
inclusion into text and policy statements Consultant
11
Analysis of future land use needs (e.g. –balance of
residential and employment, need for more of one
type such as Industrial, etc.), and recommendations
for change. Consider market analysis to validate
existing or revised future land use portfolio.
Consultant
12
Analysis of transportation network and future land
use compatibility, and recommendations for
change. This is not a model – just a high level
review of where land uses are/are not on
appropriate transportation corridors.
Consultant
13 Draft text and policy statements
14 Draft map changes
15 Document formatting and maps
16 Public review, comment, summaries, and revisions Consultant/Staff
17 Presentations at Public Hearings (for adoption) City Staff*
18
Application with Ada County to incorporate recent
changes to AOCI, and to recognize updated
Comprehensive Plan
City Staff
* It is envisioned that the consultant will present to Council at the beginning, middle and at/near
the end of the process. Presentation(s) to P&Z Commission also envisioned.
Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 8A
PROJECT NUMBER:
ITEM TITLE:
Public Hearing for Proposed City of Meridian Consolidated Fee
Schedule including Proposed Solid Waste Fees
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN pursuant to the ordinances of the City of Meridian and the laws
of the State of Idaho, that the City Council of the City of Meridian will hold a public hearing at
its meeting on Tuesday, September 12, 2017, at 3:00 p.m., at Meridian City Hall, 33 East
Broadway Avenue, Meridian, Idaho, regarding adoption of the Consolidated Citywide Fee
Schedule, as set forth below. Further information is available in the Finance Department at
Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho. Any and all interested persons
shall be heard at said public hearing, and the public is welcome and invited to submit written
comments and/or provide verbal testimony at the hearing. Verbal testimony may be limited to
three (3) minutes per person. For auditory, visual, or language accommodations, please contact
the City Clerk’s Office at 208-888-4433.
CONSOLIDATED CITYWIDE FEE SCHEDULE
Fee Description Current Fee Proposed Fee
BUILDING - STRUCTURAL
Application Fees Residential (additions,
remodels, garages, sheds,
other misc.)
$50.00 $50.00
Application Fees Residential (new projects) $150.00 $150.00
Application Fees Multi-family project value >
$20,000
$150.00
Application Fees Multi-family project value <
$20,000
$50.00
Application Fees Commercial project value >
$20,000
$500.00 $150.00
Application Fees Commercial project value <
$20,000
$150.00 $50.00
Application Fees Floodplain $25.00 $25.00
Residential / Commercial
Permit Fees
$50.00 base fee
plus $5.50 add'l
for ea $1,000 of
project value or
fraction thereof
$50.00 base fee
plus $5.50 add'l
for ea $1,000 of
project value or
fraction thereof
Residential / Commercial
Valuation
$94.06 is current
on BVD table
$94.06 is
current on BVD
table
Garages $36.91 per sq. ft $36.91 per sq. ft
Additions $72.00 per sq. ft $72.00 per sq. ft
Covered patios / Storage
Sheds
$16.00 per sq. ft $16.00 per sq. ft
Plan Modification Residential $50.00 $50.00
Plan Modification Multi-family project value >
$20,000
$150.00
Plan Modification Multi-family project value <
$20,000
$50.00
Plan Modification Commercial project value >
$20,000
$500.00 $150.00
Plan Modification Commercial project value <
$20,000
$150.00 $50.00
Footnote for Plan
Modications (Non-
Refundable. Will be
applied to permit feeusing
(Residential/Commerical
Permit Fee)
$50.00 base fee
plus $5.50 add'l
for ea $1,000 of
project value or
fraction thereof
$50.00 base fee
plus $5.50 add'l
for ea $1,000 of
project value or
fraction thereof
Permit Extensions prior to
expiration
$100 - $500 $50.00
Demo Fee $50.00 $50.00
Woodstoves Fee $50.00 $50.00
Mobile Home Set Up Fee $50.00 $50.00
Contractor Change after
permit issue.
(New Permit must be issued
with new contractor
information)
$50.00 $50.00
Certificate of Occupancy
issuance (with no
construction)
$100.00 $110.00
Commercial Plan Check
fee (Non-refundable. Fees
will be applied to permit)
65% of Building
Permit Fee
65% of
Building Permit
Fee
Re-Inspection Fees $45.00 $45.00
Double fee (for re-
inspection)
$90.00 $90.00
Work Commencing
Without Permit
Double permit
fees will be the
minimum charge
assessed
Double permit
fees will be the
minimum
charge assessed
Police Impact Fees -
Residential - Single
Family
per dwelling unit $135.72 $135.72
Police Impact Fees -
Residential - Multifamily
per dwelling unit $135.72 $135.72
Police Impact Fees -
Nonresidential
per square foot $0.07 $0.07
Fire Impact Fees -
Residential - Single
Family
per dwelling unit $551.07 $551.07
Fire Impact Fees -
Residential - Multifamily
per dwelling unit $551.07 $551.07
Fire Impact Fees -
Nonresidential
per square foot $0.29 $0.29
Parks Impact Fees -
Residential - Single
Family
per dwelling unit $1,080.72 $1,080.72
Parks Impact Fees -
Residential - Multifamily
per dwelling unit $767.52 $767.52
BUILDING - ELECTRICAL
Temporary power
poles/construction
services
a. 200 amps or less, one
location
$40.00 $40.00
Temporary power
poles/construction
services
b. over 200 amps Commercial fee
schedule (Ref
No. 2.2.09)
Commercial fee
schedule (Ref
No. 2.2.09)
New Residential a. Up to and including 200
amp service
$120.00 $120.00
New Residential b. 201 amp service up to
400 amps
$210.00 $210.00
New Residential c. 401 amp service and
above
Commercial fee
schedule (Ref
No. 2.2.09)
Commercial fee
schedule (Ref
No. 2.2.09)
Multi-family Dwellings –
Duplexes
$210.00 $210.00
Multi-family Dwellings –
Duplexes
Three (3) or more multi-
family units
$120.00 per
building plus
$60.00 per unit
$120.00 per
building plus
$60.00 per unit
Existing Residential $40.00 permit
fee plus $10.00
for each branch
circuit
$40.00 permit
fee plus $10.00
for each branch
circuit
Hot Tubs, Swimming
Pools, and other spas
$40.00 $40.00
Ground Grid $40.00 $40.00
Mobile Home Service Fee $50 permit fee
plus $10 per
each add'l branch
circuit
$50 permit fee
plus $10 per
each add'l
branch circuit
Commercial, Industrial,
and other permit fees
a. Wiring costs $0.00 not
exceeding $2,000
$40.00 plus
2.5% of total
wiring cost
$40.00 plus
2.5% of total
wiring cost
Commercial, Industrial,
and other permit fees
b. Wiring costs over $2,000
not exceeding $10,000
$100.00 plus 1%
of total wiring
cost
$100.00 plus
1% of total
wiring cost
Commercial, Industrial,
and other permit fees
c. Wiring cost over $10,000 $180.00 plus ½
of 1% of that
$180.00 plus ½
of 1% of that
portion portion
Re-Inspection Fee $45.00 $45.00
Double fee (for re-
inspection)
$90.00 $90.00
Work constructed without
a permit
Double permit
fees will be the
minimum charge
assessed
Double permit
fees will be the
minimum
charge assessed
BUILDING - MECHANICAL
Base Fee - Applied to all
permits
$50.00 $50.00
Fixtures and Appliances (Furnace, furnace-air
conditioner combination,
heat pump, air conditioner,
evaporative cooler, unit
heater, space heater,
decorative gas fired
appliance, incinerator,
boiler, pool heater and
similar fixtures or
appliances.)
First = $35.00
Each Additional
$15.00 each
First = $35.00
Each Additional
$15.00 each
Exhaust and Ventilation
Ducts
(Exhaust or ventilation duct
such as dryer vents, range
hood vents, cook stove
vents, bath fan vents and the
similar exhaust and
ventilation ducts.)
First = $15.00
Each Additional
$5.00 each
First = $15.00
Each Additional
$5.00 each
Fuel Gas Piping (Fixture or appliance outlets
for the fuel gas piping
system.)
First = $15.00
Each Additional
$5.00 each
First = $15.00
Each Additional
$5.00 each
Fireplace Only Permit (this is with gas piping
already in place or
permitted by others)
$50.00 base
permit fee plus
Fixture charge of
$35.00 for 1st
and $15.00 for
each additional
fixture
$50.00 base
permit fee plus
Fixture charge
of $35.00 for
1st and $15.00
for each
additional
fixture
Multi-Family and
Commercial (as defined in
the International Building
Code)
For projects $20,000 or less 3% of job value
plus $50.00 base
permit fee
3% of job value
plus $50.00
base permit fee
Multi-Family and
Commercial (as defined in
the International Building
For projects $20,000.01
through $100,000
2% of job value
over $20,000
plus $650.00
2% of job value
over $20,000
plus $650.00
Code)
Multi-Family and
Commercial (as defined in
the International Building
Code)
For projects $100,000
through $200,000
1% of job value
over $100,000
plus $2,250
1% of job value
over $100,000
plus $2,250
Multi-Family and
Commercial (as defined in
the International Building
Code)
For projects $200,000 or
more
½% of job value
over $200,000
plus $3,250
½% of job
value over
$200,000 plus
$3,250
Re-Inspection Fee $45.00 $45.00
Double fee (for re-
inspection)
$90.00 $90.00
Work constructed without
a permit
Double permit
fees will be the
minimum charge
assessed
Double permit
fees will be the
minimum
charge assessed
BUILDING - PLUMBING
Permit fee (each living
unit)
Each single family
dwelling, or living unit in an
apartment, condominium,
townhouse or other multiple
unit.
$30.00 $30.00
Permit fee (each living
unit)
Per fixture $8.00 $8.00
Permit fee (each living
unit)
Fixture replacement permit
fee
$30.00 $30.00
Permit fee (each living
unit)
Replacement per fixture $8.00 $8.00
Permit fee (each living
unit)
Lawn sprinkler permit fee $30.00 $30.00
Permit fee (each living
unit)
Backflow device $8.00 $8.00
Permit fee (each living
unit)
Water Conditioners $30.00 $30.00
Permit fee (each living
unit)
Water conditioner
additional per unit fee
$8.00 $8.00
Permit fee (each living
unit)
Residential sewer / water
combo fee (one inspection)
$50.00 $50.00
Permit fee (each living
unit)
Residential sewer line or
replacement
$38.00 $38.00
Permit fee (each living
unit)
Mobile home connect or
reconnect of water or sewer
to existing stub outs
$40.00 $40.00
Project Valuation Table: For projects $20,000 or less 3% of job value 3% of job value
and $30.00 and $30.00
Project Valuation Table: For projects $20,000
through $100,000
2% of job value
over $20,000
plus $630
2% of job value
over $20,000
plus $630
Project Valuation Table: For projects $100,000
through $200,000
1% of job value
over $100,000
plus $2,230
1% of job value
over $100,000
plus $2,230
Project Valuation Table: For projects $200,000 or
more
½% of job value
over $200,000
plus $3,230
½% of job
value over
$200,000 plus
$3,230
Other Plumbing fees Re-Inspections $45.00 $45.00
Other Plumbing fees Double fee (for re-
inspection)
$90.00 $90.00
Other Plumbing fees Work commencing without
a permit
Double permit
fees will be the
minimum charge
assessed.
Double permit
fees will be the
minimum
charge assessed.
BUILDING - FIRE
Commercial Plan Reviews Application Fee (non-
refundable deposit applied
to permit)
$100.00 $100.00
Commercial Plan Reviews Fire Sprinkler plan review
base fee (up to 35 sprinkler
heads)
$150.00 plus
$4.25 per device
(if over 35)
$150.00 plus
$4.25 per
device (if over
35)
Commercial Plan Reviews Fire Alarm System plan
review base fee (up to 35
devices)
$150.00 plus
$4.25 per device
(if over 35)
$150.00 plus
$4.25 per
device (if over
35)
Commercial Plan Reviews Fire Code plan review 30% of the Bldg
Permit fee
30% of the Bldg
Permit fee
Commercial Plan Reviews Re-Submittal review $75.00 per hour $75.00 per hour
Commercial Plan Reviews Work commencing without
permit
double permit
fee
double permit
fee
Inspections Hazardous Material Review
and Inspection
$225.00 $225.00
Inspections Flammable Liquid Storage
Tanks Review and
Inspection
$125.00 per tank $125.00 per
tank
Inspections After Hours Inspections $100.00 per hour $100.00 per
hour
Inspections Additional Inspections $65.00 per hour $65.00 per hour
Inspections Final Inspection in excess of
one hour
$65.00 per hour $65.00 per hour
Inspections Inspection of Commercial
Hood Extinguishing
Systems
$125.00 per
system
$125.00 per
system
Storage Permits High Piled Combustible
Storage
$150.00 per
building or area
$150.00 per
building or area
PLANNING
Accessory use for daycare
or home occupation
$160.00 $160.00
Additional hearing (post
reconsideration)
$692.00 $692.00
Alternative compliance $160.00 $160.00
Annexation, staff prepared
consensual
$2,086.00 $2,086.00
Annexation/rezone $1,826.00 $1,826.00
Annexation/rezone w/out
concurrent application
$2,092.00 $2,092.00
Certificate of zoning
compliance
$453.00 $453.00
Certificate of zoning
compliance w/prior
approval
$173.00 $173.00
City council review
(appeal)
$692.00 $692.00
Comprehensive plan map
amendment
$2,409.00 $2,409.00
Comprehensive plan text
amendment
$1,431.00 $1,431.00
Conditional use (or
Commission level
modification)
$1,369.00 $1,369.00
Conditional use minor
modification
$378.00 $378.00
Design review $173.00 $173.00
Development agreement $303.00 $303.00
Development agreement
modification
$502.00 $502.00
Director
determination/zoning
verification
$213.00 $213.00
Inspections, additional $53.00 $53.00
Miscellaneous hearing
item
$937.00 $937.00
Planned unit development $2,001.00 $2,001.00
Planned unit development,
per exception fee
$107.00 $107.00
Planned unit development,
Fire Department Review
Fees
$250 + $1 per lot $250 + $1 per
lot
Plat, combination $2,189.00 $2,189.00
Plat, final $1,242.00 $1,242.00
Plat, final per lot P&Z and
PW fee
$36.00 $36.00
Plat, final, modification to
condition
$541.00 $541.00
Plat, preliminary $2,104.00 $2,104.00
Plat, preliminary per lot
P&Z and PW fee
$24.00 $24.00
Plat, preliminary Fire
Department review fee
$160 + $1 per lot $160 + $1 per
lot
Plat, short $868.00 $868.00
Private road $198.00 $198.00
Property boundary
adjustment
$365.00 $365.00
Re- notice of a public
hearing
$183.00 $183.00
Sign $53.00 $53.00
Sign, limited duration $27.00 $27.00
Surety fee $133.00 $133.00
Time extension,
Commission or Council
$493.00 $493.00
Time extension, Director $133.00 $133.00
Unified development code
text amendment
$1,723.00 $1,723.00
Vacations (including
recorded plat notes)
$589.00 $589.00
Variance $1,056.00 $1,056.00
Zoning verification letter $53.00 $53.00
PUBLIC WORKS
Assessment Fees Waste Water (Phase 1) $3,884.00 $3,884.00
Assessment Fees Water $1,973.00 $1,973.00
Assessment Fees Pressurized Irrigation for
Secondary Connection
$525.00 $525.00
Water Rate Base (administrative fee) $5.49 $5.49
Water Rate Use Charge (Per 1000
gallons)
$1.90 $1.90
Sewer Rate Base (administrative fee) $8.65 $8.65
Sewer Rate Use Charge (Per 1000
gallons)
$5.54 $5.54
Sewer Rate EPA Compliance Fee $3.75 $3.75
Miscellaneous Wastewater
Fee:
Private Sewer System
Review
$1,000.00 $1,000.00
Miscellaneous Wastewater
Fee:
Private Lift Station O&M by individual
agreement
by individual
agreement
Miscellaneous Wastewater
Fee:
Septage Dump (per 1000
gallons)
$48.00 $48.00
Water Meters: Meter Adaptor Kit ( a) $80.00 $80.00
Water Meters: Single Port MXU - 520M $149.73 $149.73
Water Meters: Dual Port MXU - 520M ( b) $85.50 $85.50
Water Meters: 3/4 inch meter $154.73 $154.73
Water Meters: 3/4 inch meter (short) $145.62 $145.62
Water Meters: 1 inch meter $196.88 $196.88
Water Meters: 1 1/2 inch meter $841.36 $841.36
Water Meters: 2 inch meter $991.81 $991.81
Water Meters: 4 inch turbo meter $2,414.76 $2,414.76
Water Meters: 4 inch compound meter $3,089.10 $3,089.10
Water Meters: 1 1/2 Inch Meter (Irrigation)
T2
$841.36 $841.36
Water Meters: 2 Inch Meter (Irrigation) T2 $991.81 $991.81
Water Meters: 4 inch Turbo Meter
(Irrigation) T2
$2,414.76 $2,414.76
Water Meters: 3/4 inch Meter (Reclaimed) $168.52 $168.52
Water Meters: 1 inch Meter (Reclaimed) $236.52 $236.52
Water Meters: 1 1/2 inch T-2 Meter
(Reclaimed)
$964.05 $964.05
Water Meters: 1 1/2 inch C-2 Meter
(Reclaimed)
$1,399.48 $1,399.48
Water Meters: 2 inch T-2 Meter
(Reclaimed)
$1,139.79 $1,139.79
Water Meters: 2 inch C-2 Meter
(Reclaimed)
$1,611.70 $1,611.70
Water Meters: 4 inch T-2 Meter
(Reclaimed)
$2,716.39 $2,716.39
Water Meters: 4 inch C-2 Meter
(Reclaimed)
$3,200.11 $3,200.11
Water Meters: Hydrant Meter $1,349.95 $1,349.95
Water Meters: Backflow Assembly $398.65 $398.65
Water Meters: Hydrant Meter 3/4" w/
Backflow
$1,748.60 $1,748.60
Water Meters: Private Water System
Review
$500.00 $500.00
Water System Repair Fee: 3/4 inch angle valves $76.16 $76.16
Water System Repair Fee: Padlock $7.43 $7.43
Water System Repair Fee: 2 inch gate valve for $149.00 $149.00
hydrant meter
Water System Repair Fee: Meter Setter 3/4 inch $242.50 $242.50
Water System Repair Fee: Meter Setter 1 inch $442.00 $442.00
Water System Repair Fee: Meter Setter 1.5 inch $955.84 $955.84
Water System Repair Fee: Meter Setter 2 inch $1,113.46 $1,113.46
Water System Repair Fee: Service Truck, Heavy Duty
(per hour)
$27.58 $27.58
Water System Repair Fee: Service Truck, Light Duty
(per hour)
$13.15 $13.15
Water System Repair Fee: Equipment, Heavy Duty
(per hour)
$12.23 $12.23
Water System Repair Fee: Equipment, Light Duty (per
hour)
$6.01 $6.01
Water System Repair Fee: Residential Meter Lid and
Ring
$159.00 $159.00
Water System Repair Fee: Hydrant Meter Swivel and
Screen
$477.37 $477.37
Water System Repair Fee: Hydrant Meter Register Lid $8.15 $8.15
Water System Repair Fee: Hydrant Meter Gate Valve
Handle 2"
$3.30 $3.30
Water System Repair Fee: Fire Hydrant $1,630.50 $1,630.50
Water System Repair Fee: 1 inch Angle Valve $139.97 $139.97
Water System Repair Fee: 1.5 inch Angle Valve $225.80 $225.80
Water System Repair Fee: 2 inch Angle Valve $266.44 $266.44
Water System Repair Fee: Meter Pit Upgrade to
Traffic Rated
$382.53 $382.53
Water System Repair Fee: Lid Only - 24" Manhole
Cover
$130.71 $130.71
Water System Repair Fee: Grade Ring - Top 4" $40.00 $40.00
Water System Repair Fee: Grade Ring - Bottom 2" $29.33 $29.33
Water System Repair Fee: Manhole Ring $141.43 $141.43
Water System Repair Fee: CMP $104.50 $104.50
Water System Repair Fee: Non-Traffic Rated Standard
Lid & Ring
$80.00 $80.00
Water System Repair Fee: Non-Traffic Rated Meter
Tub/Tile for Single/Double
Services
$97.13 $97.13
Water System Repair Fee: Hydrant Break-Away Kit $180.00 $180.00
Water System Repair Fee: Hydrant - 6" Extension $473.00 $473.00
Water System Repair Fee: Valve Box - 16" Top
Section
$73.64 $73.64
Water System Repair Fee: Valve Box - 26" Top
Section
$83.06 $83.06
Water System Repair Fee: Valve Box - 36" Bottom
Section
$85.62 $85.62
Water System Repair Fee: Valve Box Extension Riser
1-6"
$18.57 $18.57
Water System Repair Fee: Valve Lid $15.00 $15.00
Water System Repair Fee: Meter Tub 36" $98.00 $98.00
Water System Repair Fee: Meter Tub 42" $97.13 $97.13
Water System Repair Fee: Traffic Rated Lid 20" $256.00 $256.00
Water System Repair Fee: 1" IP Compression x 3/4
MIP Brass Fitting
$38.11 $38.11
Water System Repair Fee: 3/4 FIP x FIP Brass Curb
Stop Valve
$61.76 $61.76
Water System Repair Fee: 1" x 1" IP PE Compression
x Compression Grip
Coupler
$48.79 $48.79
Water System Repair Fee: 1" IP 200PSI Poly Pipe Per
linear Ft.
$0.53 $0.53
Water System Repair Fee: 3/4" IP 200PSI Poly Pipe
Per linear Ft.
$0.36 $0.36
Water System Repair Fee Hourly charge, service call $44.44 $44.44
Water System Repair Fee Hydrant meter, daily rental $5.00 $5.00
Water System Repair Fee Service Turn-on $30.00 $30.00
Engineering/Development
Services
Qualified License
Professional Engineer
(QLPE) Review
$250.00 per
sheet
$260.00 per
sheet
Private Fire Line Service 1/2 inch line $3.75 $3.75
Private Fire Line Service 2 inch line $7.50 $7.50
Private Fire Line Service 3 inch line $10.00 $10.00
Private Fire Line Service 4 inch line $15.00 $15.00
Private Fire Line Service 6 inch line $22.00 $22.00
Private Fire Line Service 8 inch line $28.00 $28.00
Private Fire Line Service 10 inch line $32.00 $32.00
Miscellaneous Water and
Sewer Fee
Third Party Billing
Arrangement
$20.00 $20.00
Utility Plan Review with
no new water or sewer
mains (services existing)
Initial Review $96.00 $96.00
Utility Plan Review with
no new water or sewer
mains (services existing)
3rd and Subsequent
Reviews
$48.00 $48.00
Utility Plan Review with
no new water or sewer
mains (services not
existing)
Initial Review $144.00 $144.00
Utility Plan Review with
no new water or sewer
mains (services not
3rd and Subsequent
Reviews
$72.00 $72.00
existing)
Utility Plan Review with
new public water or sewer
mains
Initial Review $288 +$.40 per
lineal foot
$288 +$.40 per
lineal foot
Utility Plan Review with
new public water or sewer
mains
3rd and Subsequent
Reviews
$144 +$.20 per
lineal foot
$144 +$.20 per
lineal foot
Drainage Plan Review <
1.5 acres
Initial Review $48.00 $48.00
Drainage Plan Review <
1.5 acres
3rd and Subsequent
Reviews
$24.00 $24.00
Drainage Plan Review 1.5
to 10 acres
Initial Review $96.00 $96.00
Drainage Plan Review 1.5
to 10 acres
3rd and Subsequent
Reviews
$48.00 $48.00
Drainage Plan Review 10
to 20 acres
Initial Review $192.00 $192.00
Drainage Plan Review 10
to 20 acres
3rd and Subsequent
Reviews
$96.00 $96.00
Drainage Plan Review >
20 acres
Initial Review $192.00 $192.00
Drainage Plan Review >
20 acres
3rd and Subsequent
Reviews
$96.00 $96.00
Water and Sewer
Inspection
No new water or sewer
mains
$72.00 $72.00
Water and Sewer
Inspection
New water main $.69 per lineal
foot
$.69 per lineal
foot
Water and Sewer
Inspection
New Sewer main $.69 per lineal
foot
$.69 per lineal
foot
Drainage System
Inspection
< 1.5 acres $76.00 $76.00
Drainage System
Inspection
1.5 to 10 acres $152.00 $152.00
Drainage System
Inspection
10 to 20 acres $228.00 $228.00
Drainage System
Inspection
> 20 acres $380.00 $380.00
Subdivision Plans Water System Modeling -
by Public Works
$328.00 $328.00
Subdivision Plans Water System Modeling -
by Consultant
Time and
Materials
Time and
Materials
Subdivision Plans Sewer System Modeling -
by Public Works
$328.00 $328.00
Subdivision Plans Sewer System Modeling -
by Consultant
Time and
Materials
Time and
Materials
Subdivision Plans Preliminary Plat Water &
Sewer Model Input
$99.00 $99.00
Development Plan Review Initial Review $378 + $10 per
lot
$378 + $10 per
lot
Development Plan Review 3rd and Subsequent
Reviews
$100.00 $100.00
Off-Site Water or Sewer
Main Plan Review
Initial Review $.40 per lineal
foot
$.40 per lineal
foot
Off-Site Water or Sewer
Main Plan Review
3rd and Subsequent
Reviews
$.20 per lineal
foot
$.20 per lineal
foot
Homeowners Association
Pressurized Irrigation
System Review
$125 + $5 per lot $125 + $5 per
lot
Sewage Lift Station
Review
$492.00 $492.00
Private Street Review $300 + $.10 per
lineal foot (along
street centerline)
$300 + $.10 per
lineal foot
(along street
centerline)
Floodplain Development
Permit Review
$25.00 $25.00
Master Grading &
Drainage Review
$200 + $5 per lot $200 + $5 per
lot
Subdivision Grading &
Drainage Review
< 1.5 acres $76.00 $76.00
Subdivision Grading &
Drainage Review
1.5 to 10 acres $152.00 $152.00
Subdivision Grading &
Drainage Review
10 to 20 acres $228.00 $228.00
Subdivision Grading &
Drainage Review
> 20 acres $380.00 $380.00
Inspection Water Main Inspection $.69 per lineal
foot
$.69 per lineal
foot
Inspection Sewer Main Inspection $.69 per lineal
foot
$.69 per lineal
foot
Pressurized Irrigation
System Inspection
50 or less services $150.00 $150.00
Pressurized Irrigation
System Inspection
51 to 100 services $225.00 $225.00
Pressurized Irrigation
System Inspection
101 or more services $300.00 $300.00
Sewage Lift Station
Inspection
$576.00 $576.00
Pretreatment Plan Review New Commercial
Construction
$75.00 $75.00
Pretreatment Plan Site
Inspection
New Commercial
Construction
$75.00 $75.00
Pretreatment Plan Review Tenant Improvement $75.00 $75.00
Pretreatment Plan Site
Inspection
Tenant Improvement $75.00 $75.00
FIRE
Day Care Inspections $20.00 $20.00
Engine Response Per
Hour
$353.00 $353.00
Tender Response Per
Hour
$290.00 $290.00
Brush/Squad Per hour $315.00 $315.00
Investigator Per Hour $45.00 $45.00
Command/Incident
Management Per Hour
$198.00 $198.00
POLICE
Labor to redact exempt
public records
$51.83/hour
$.86/minute
$47.70/hour
$.80/minute
Paper copies of public
records
(applies if records are
redacted, more than 100
pages, or more than 2 hours;
waived if total is less than
$10.00)
$0.10/page $0.10/page
Labor to make paper
copies of public records
(applies if records are
redacted, more than 100
pages, or more than 2 hours;
waived if total is less than
$10.00)
$26.27/hour
$.44/minute
$24.67/hour
$.41/minute
CD or DVD with public
record information
$1.00 ea $1.00 ea
Thumb drive with public
record information
$7.50 ea $7.50 ea
Labor to upload public
record information to CD,
DVD, or thumb drive
$26.27/hour
$.44/minute
$24.67/hour
$.41/minute
Extra-Duty Personnel -
Officer
$47.97 $54.01
Extra-Duty Personnel -
Supervisor
$57.67 $60.32
False Alarm Third False Alarm within
Calendar Year
$25.00 $25.00
False Alarm Fourth False Alarm within
Calendar Year
$50.00 $50.00
False Alarm Fifth False Alarm within
Calendar Year
$75.00 $75.00
False Alarm Sixth or subsequent w/in
Calendar yr
$100.00 $100.00
Nuisance/weeds
abatement administrative
fee
$100.00 $100.00
Dog Redemption fee $10.00 $10.00
Cat Redemption fee $12.50 $12.50
Livestock Redemption fee $25.00 $25.00
Dog License Fees Neutered $16.00 $16.00
Dog License Fees Non-neutered $21.00 $21.00
Dog License Fees Replacement Tag $5.00 $5.00
Use Public Meeting Room Police Department -
Conference Room - 4 hours
$25.00 $25.00
Use Public Meeting Room Police Department -
Conference Room - 8 hours
$50.00 $50.00
Use Public Meeting Room Lost Key $8.00 $8.00
Vehicle Identification Fee $5.00 $5.00
CLERKS OFFICE
Beer License retail $50.00 $50.00
Beer License by the drink $200.00 $200.00
Wine License retail $200.00 $200.00
Wine License by the drink $200.00 $200.00
Liquor License by the drink $562.50 $562.50
Alcohol catering permit $20.00 $20.00
Liquor/beer/wine license
transfer
$100.00 $100.00
Citizen's use permit $50.00 $50.00
Fireworks Display Permit $125.00 $125.00
Retail Sales of Non-Aerial
Common Fireworks
Permit
$25.00 $25.00
Temporary use permit Special Event/Outdoor
Market (in a park)
$150.00 $150.00
Temporary use permit Special Event/Outdoor
Market (not in a park)
$85.00 $85.00
Temporary use permit Promotional Sales Unit $65.00 $65.00
Temporary use permit Temporary Sales Unit $65.00 $65.00
Temporary use permit Subdivision Model Home or
Subdivision Real Estate
Sales Office
$65.00 $65.00
Temporary use permit Temporary Indoor Event $100.00 $100.00
Mobile sales unit license (includes $41.50 ISP
background check fee)
$81.50 $81.50
Pawnbroker's license $30.00 $30.00
without Precious Metal
Dealer Endorsement -
Renewal
Pawnbroker's license
without Prescious Metal
Dealer Endorsement -
New
(includes $41.50 ISP
background check fee)
$71.50 $71.50
Pawnbroker's license with
Precious Metal Dealer
Endorsement - Renewal
$30.00 $30.00
Pawnbroker's license with
Prescious Metal Dealer
Endorsement - New
(includes $41.50 ISP
background check fee)
$71.50 $71.50
Precious Metal Dealer
License - New
(includes $41.50 ISP
background check fee)
$71.50 $71.50
Precious Metal Dealer
License - Renewal
$30.00 $30.00
Paper copies of public
record information
0 - 100 pages Free Free
Paper copies of public
record information
101 or more pages $0.10/pg $0.10/pg
Attorney labor to redact
nonpublic records
Hours 1 & 2 Free Free
Attorney labor to redact
nonpublic records
Hours 3 & up $60.00/hr $60.00/hr
Other labor to respond to
public records request
Hours 1 & 2 Free Free
Other labor to respond to
public records request
Hours 3 & up $30.00/hr $30.00/hr
CD or DVD with public
record information
$1.00 ea $1.00 ea
Dairy Days Art Show
Vendor Fee
$20.00 $20.00
Passport Fee $25.00
ADMIN
State of the City
Individual Admission
$10.00 $10.00
Initial Point Gallery
Maintenance fee
$35.00 $35.00
NSF Check Fee $20.00 $20.00
PARKS & RECREATION
Adult Sports League
Resident Player Fee
$10.00 $10.00
Adult Sports League Non-
Resident Player Fee
$20.00 $20.00
Spring Adult Softball
ASA Fee
$27.50
Fall Adult Softball ASA
Fee
$12.00
Used Softballs (each) $1.00 $1.00
Fall Volleyball $180.00 $179.25
Winter Volleyball $180.00 $179.25
Spring Volleyball $135.00 $127.36
Summer Volleyball $37.74
Fall Basketball $475.00 $448.11
Winter Basketball $475.00 $448.11
Spring Basketball $275.00 $259.43
3v3 Basketball $37.74
Spring Slowpitch Softball $450.00 $424.53
Fall Slowpitch Softball $235.85
Adult Slowpitch Softball
Tournament Team Fee
$225.00 $212.26
Girl's Fastpitch Softball
Tournament Team Fee
$306.60
Holiday Classic
Volleyball Tournament
Team Fee
$85.00 $84.91
Alcohol Permit (per day) $20.00 $20.00
Amus. Equip./Lrg
Canopies (each, per day)
$10.00 $10.00
Amplified Sound Permit
(per day)
$20.00 $20.00
Short Term Concessions
Permit (per day)
$10.00 $10.00
Short Term Concessions
Permit (annual)
$100.00 $100.00
Baseball/Softball Field
Prep (per field)
$12.50 $12.50
MPR On-Site Event Staff
(per hour)
$20.00 $20.00
Baseball/Softball Field
Rental (per hour)
$10.00 $10.00
Baseball/Softball Field
Rental (per day)
$75.00 $75.00
Multi-Use Field Rental
(per hour)
$10.00 $10.00
Multi-Use Field Rental
(per day)
$75.00 $75.00
Full-Size Tennis/Quick
Start/Pickleball Court
$2.50 $2.50
Rental - General Public
(per hour)
Full-Size Tennis/Quick
Start/Pickleball Court
Rental - Pros (per hour)
$8.00 $8.00
Outdoor Basketball Court
Rental (per hour)
$10.00
Outdoor Basketball Court
Rental (per day)
$75.00
Softball Field Lights (per
hour)
$15.00 $15.00
Baseball Field Lights (per
hour)
$25.00
Kleiner Park Shelter A1 $150.00 $150.00
Kleiner Park Shelter A2 $75.00 $75.00
Kleiner Park Shelter A3 $50.00 $50.00
Kleiner Park Shelter A4 $50.00 $50.00
Kleiner Park Shelter B1 $125.00 $125.00
Settlers Park Shelter #1 $75.00 $75.00
Settlers Park Shelter #2 $60.00 $60.00
Settlers Park Shelter #3 $50.00 $50.00
Bear Creek Park Shelter $50.00 $50.00
Heroes Park Shelter $50.00 $50.00
Storey Park Blue Shelter $50.00 $50.00
Storey Park Green Shelter $40.00 $40.00
Tully Park Large Shelter $75.00 $75.00
Tully Park Small Shelter $40.00 $40.00
Hillsdale Park Shelter #1 $50.00 $50.00
Hillsdale Park Shelter #2 $40.00 $40.00
8th Street Park Shelter $40.00 $40.00
Centennial Park Shelter $40.00 $40.00
Champion Park Shelter $40.00 $40.00
Chateau Park Shelter $40.00 $40.00
Gordon Harris Park
Shelter
$40.00 $40.00
Renaissance Park Shelter $40.00 $40.00
Seasons Park Shelter $40.00 $40.00
Reta Huskey Park Shelter $40.00 $40.00
Keith Bird Legacy Park
Shelter
$40.00 $40.00
NW Area Full Day
(includes Blue Shelter &
grass area)
$200.00 $200.00
East Half Full Day $300.00 $300.00
(includes Shelter #1 and
Multi-Use fields)
East Half Full Day
(includes Shelter #1, #2,
#3 and fields)
$400.00 $400.00
Full Day Tournament Fee
(all courts)
$200.00 $200.00
Entire Park Full Day
(includes Shelter and
Multi-Use fields)
$300.00 $300.00
Stage and Grass Area
Rental (per hour)
$10.00 $10.00
Stage and Grass Area
Rental (full day)
$75.00 $75.00
Special Event Full Day
(Includes Shelter A1 and
grass area)
$500.00 $500.00
Special Event Full Day
(full park)
$1,500.00 $1,500.00
Special Event Half Day
(full park)
$750.00 $750.00
Bandshell (Up to 500
people)
$150.00 $150.00
Bandshell with Shelters as
needed (500+ people)
$250.00 $250.00
Shelter A-1 and B-1 BBQ
Grills (per time block)
$50.00 $50.00
Shelter A-1 and B-1 BBQ
Grills Full Day
$75.00 $75.00
Commercial Entry Fee Meridian Winter Lights
Parade
$100.00 $100.00
Non-Commercial Entry
Fee
Meridian Winter Lights
Parade
$50.00 $50.00
1/2 Court (per hour) Homecourt (court rental) $21.23 $21.23
1 Court (per hour) Homecourt (court rental) $42.45 $42.45
2 Courts (per hour) Homecourt (court rental) $75.47 $75.47
3 Courts (per hour) Homecourt (court rental) $103.77 $103.77
4 Courts (per hour) Homecourt (court rental) $122.64 $122.64
200 hours reserved during
one (1) calendar year
Homecourt (court rental) 10% Discount 10% Discount
500 hours reserved during
one (1) calendar year
Homecourt (court rental) 20% Discount 20% Discount
Meridian Resident Youth
17 years of age and under
Homecourt (Open Gym) $2.00 per day $2.00 per day
Meridian Resident Seniors Homecourt (Open Gym) $2.00 per day $2.00 per day
(55 + years of age)
Meridian Resident Adult
(18 - 54 years of age)
Homecourt (Open Gym) $3.00 per day $3.00 per day
All Non-Residents Homecourt (Open Gym) $4.00 per day $4.00 per day
DATED this 25th day of August, 2017.
C.JAY COLES, CITY CLERK
PUBLISH on September 1, 2017 and September 8, 2017.
CITY OF MERIDIAN
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN pursuant to the ordinances of the City of Meridian and the laws
of the State of Idaho, that the City Council of the City of Meridian will hold a public hearing at
its meeting on Tuesday, September 12, 2017, at 3:00 p.m., at Meridian City Hall, 33 East
Broadway Avenue, Meridian, Idaho, regarding adoption of the Consolidated Citywide Fee
Schedule, to include solid waste fees, as set forth below. Further information is available in the
Finance Department at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho. Any
and all interested persons shall be heard at said public hearing, and the public is welcome and
invited to submit written comments and/or provide verbal testimony at the hearing. Verbal
testimony may be limited to three (3) minutes per person. For auditory, visual, or language
accommodations, please contact the City Clerk’s Office at 208-888-4433.
SOLID WASTE FEES
Fee Description Current Fee Proposed Fee
Residential 95 gallon service (includes 1
recycling cart)
$17.85 $18.14
Residential 65 gallon service (includes 1
recycling cart)
$15.85 $16.14
Residential 35 gallon service (includes 1
recycling cart)
$13.85 $14.14
Residential Extra Carts (per cart per month) $2.23 $2.28
Residential Cart Pickup/ Upsize Exchange
fee (per event)
$13.32 $13.62
Residential Cart Delivery (free) $0.00 $0.00
Residential Carry Out Service $31.38 $32.09
Commercial Carts Delivery Charge $10.00 $10.23
Commercial Carts 1, 95 gallon cart (1 x per week) $28.97 $29.51
Commercial Carts 1, 95 gallon cart (2 x per week) $54.76 $55.78
Commercial Carts 1, 95 gallon cart (3 x per week) $80.53 $82.02
Commercial Carts 2, 95 gallon cart (1 x per week) $57.94 $59.02
Commercial Carts 2, 95 gallon cart (2 x per week) $109.52 $111.56
Commercial Carts 2, 95 gallon cart (3 x per week) $161.06 $164.04
Commercial Carts 3, 95 gallon cart (1 x per week) $86.89 $88.54
Commercial Carts 3, 95 gallon cart (2 x per week) $164.27 $167.35
Commercial Carts 3, 95 gallon cart (3 x per week) $241.58 $246.07
Commercial Container Container Delivery Service
(2,3,6,8 yd options)
$22.82 $23.34
Commercial Container Lid Lock Installation (2,3,6,8 yd
options)
$43.00 $43.97
Commercial Container Monthly Lock Service (2,3,6,8
yd options)
$12.39 $12.67
Commercial Container 2 yd (Extra Dump) $23.27 $23.75
Commercial Container 3 yd (Extra Dump) $31.73 $32.36
Commercial Container 6 yd (Extra Dump) $45.98 $46.85
Commercial Container 8 yd (Extra Dump) $59.13 $60.24
Commercial Containers 2 yd (1 x per week) $94.99 $96.95
Commercial Containers 2 yd (2 x per week) $135.06 $137.74
Commercial Containers 2 yd (3 x per week) $174.43 $177.82
Commercial Containers 2 yd (4 x per week) $234.03 $238.58
Commercial Containers 2 yd (5 x per week) $293.50 $299.20
Commercial Containers 2 yd (6 x per week) $352.97 $359.83
Commercial Containers 3 yd (1 x per week) $98.78 $100.64
Commercial Containers 3 yd (2 x per week) $159.47 $162.33
Commercial Containers 3 yd (3 x per week) $220.28 $224.14
Commercial Containers 3 yd (4 x per week) $290.17 $295.23
Commercial Containers 3 yd (5 x per week) $381.81 $388.57
Commercial Containers 3 yd (6 x per week) $462.60 $470.81
Commercial Containers 6 yd (1 x per week) $153.51 $156.24
Commercial Containers 6 yd (2 x per week) $246.94 $251.04
Commercial Containers 6 yd (3 x per week) $340.27 $345.73
Commercial Containers 6 yd (4 x per week) $453.71 $460.99
Commercial Containers 6 yd (5 x per week) $567.21 $576.31
Commercial Containers 6 yd (6 x per week) $680.66 $691.57
Commercial Containers 8 yd (1 x per week) $181.86 $184.97
Commercial Containers 8 yd (2 x per week) $281.29 $285.65
Commercial Containers 8 yd (3 x per week) $379.61 $385.20
Commercial Containers 8 yd (4 x per week) $490.80 $497.91
Commercial Containers 8 yd (5 x per week) $609.38 $618.17
Commercial Containers 8 yd (6 x per week) $722.60 $732.95
Commercial Containers 8 yd (7 x per week) $1,109.33 $1,127.43
Commercial Compactors 2 yd (base price per pickup per
week)
$53.89 $54.99
Commercial Compactors 3 yd (base price per pickup per
week)
$74.25 $75.76
Commercial Compactors 4 yd (base price per pickup per
week)
$95.00 $96.92
Commercial Compactors 5 yd (base price per pickup per
week)
$115.80 $118.13
Commercial Compactors 6 yd (base price per pickup per
week)
$136.02 $138.75
Commercial Compactors 8 yd (base price per pickup per
week)
$182.71 $186.38
Commercial Temporary
Service
3 yd Haul Service (Municipal
Solid Waste)
$31.73 $32.36
Commercial Temporary
Service
3 yd Haul Service (Construction
& Demolition)
$102.93 $105.08
Commercial Temporary
Service
3 yd (Monthly Rent) $24.01 $24.55
Commercial Temporary 3 yd (Daily Rent) $0.78 $0.81
Service
Commercial Temporary
Service
6 yd Haul Service (Municipal
Solid Waste)
$45.98 $46.85
Commercial Temporary
Service
6 yd Haul Service (Construction
& Demolition)
$155.49 $158.66
Commercial Temporary
Service
6 yd (Monthly Rent) $26.69 $27.30
Commercial Temporary
Service
6 yd (Daily Rent) $0.88 $0.90
Commercial Temporary
Service
8 yd Haul Service (Municipal
Solid Waste)
$59.13 $60.24
Commercial Temporary
Service
8 yd (Monthly Rent) $27.85 $28.47
Commercial Temporary
Service
8 yd (Daily Rent) $0.91 $0.93
Commercial Commingled
Recyclable Collection
Container Delivery Charge
(3,5,6,8 yd options)
$22.82 $23.34
Commercial Commingled
Recyclable Collection
3 yd (Extra Dump) $13.51 $13.82
Commercial Commingled
Recyclable Collection
3 yd (2 x month) $41.90 $42.84
Commercial Commingled
Recyclable Collection
3 yd (1 x week) $47.67 $48.74
Commercial Commingled
Recyclable Collection
3 yd (2 x week) $81.10 $82.93
Commercial Commingled
Recyclable Collection
3 yd (3 x week) $114.55 $117.14
Commercial Commingled
Recyclable Collection
3 yd (4 x week) $148.00 $151.34
Commercial Commingled
Recyclable Collection
3 yd (5 x week) $181.43 $185.53
Commercial Commingled
Recyclable Collection
5 yd (Extra Dump) $17.48 $17.88
Commercial Commingled
Recyclable Collection
5 yd (2 x month) $55.76 $57.02
Commercial Commingled
Recyclable Collection
5 yd (1 x week) $70.82 $72.42
Commercial Commingled
Recyclable Collection
5 yd (2 x week) $112.18 $114.71
Commercial Commingled
Recyclable Collection
5 yd (3 x week) $153.10 $156.56
Commercial Commingled
Recyclable Collection
5 yd (4 x week) $194.24 $198.63
Commercial Commingled
Recyclable Collection
5 yd (5 x week) $235.37 $240.69
Commercial Commingled 6 yd (Extra Dump) $21.33 $21.81
Recyclable Collection
Commercial Commingled
Recyclable Collection
6 yd (2 x month) $65.95 $67.45
Commercial Commingled
Recyclable Collection
6 yd (1 x week) $72.30 $73.94
Commercial Commingled
Recyclable Collection
6 yd (2 x week) $123.81 $126.61
Commercial Commingled
Recyclable Collection
6 yd (3 x week) $175.31 $179.28
Commercial Commingled
Recyclable Collection
6 yd (4 x week) $226.82 $231.95
Commercial Commingled
Recyclable Collection
6 yd (5 x week) $278.33 $284.63
Commercial Commingled
Recyclable Collection
8 yd (Extra Dump) $29.35 $30.01
Commercial Commingled
Recyclable Collection
8 yd (2 x month) $76.42 $78.14
Commercial Commingled
Recyclable Collection
8 yd (1 x week) $82.90 $84.76
Commercial Commingled
Recyclable Collection
8 yd (2 x week) $144.70 $147.96
Commercial Commingled
Recyclable Collection
8 yd (3 x week) $206.51 $211.17
Commercial Commingled
Recyclable Collection
8 yd (4 x week) $268.34 $274.40
Commercial Commingled
Recyclable Collection
8 yd (5 x week) $331.89 $339.38
Commercial Commingled
Recyclable Collection
95 gallon carts (1 cart/week) $10.52 $10.76
Commercial Commingled
Recyclable Collection
95 gallon carts (2 cart/week) $15.82 $16.17
Commercial Commingled
Recyclable Collection
95 gallon carts (3 cart/week) $21.13 $21.60
Commercial Commingled
Recyclable Collection
95 gallon carts (4 cart/week) $26.44 $27.03
Commercial Commingled
Recyclable Collection
95 gallon carts (5 cart/week) $31.72 $32.42
Industrial Trash Container Delivery Svs 6 - 10
yd
$23.08 $23.60
Industrial Trash 6-10 yd containers (Haul
Service)
$57.03 $58.32
Industrial Trash 6 yd Disposal Fee (Municipal
Solid Waste)
$34.98 $34.98
Industrial Trash 6 yd Disposal Fee
(C&D/Compacted)
$69.96 $69.96
Industrial Trash 6 yd Disposal Fee (Wood) $17.52 $17.52
Industrial Trash 6 yd Disposal Fee (Sheetrock) $38.16 $38.16
Industrial Trash 6 yd Disposal Fee (Clean Rock,
Gravel, etc.)
$21.20 $21.20
Industrial Trash 6 yd (Monthly Rent) $51.01 $52.16
Industrial Trash 6 yd (Daily Rent) $1.67 $1.72
Industrial Trash 8 yd Disposal Fee (Municipal
Solid Waste)
$46.64 $46.64
Industrial Trash 8 yd Disposal Fee
(C&D/Compacted)
$93.28 $93.28
Industrial Trash 8 yd Disposal Fee (Wood) $23.36 $23.36
Industrial Trash 8 yd Disposal Fee (Sheetrock) $50.88 $50.88
Industrial Trash 8 yd Disposal Fee (Clean Rock,
Gravel, etc.)
$21.20 $21.20
Industrial Trash 8 yd (Monthly Rent) $66.11 $67.61
Industrial Trash 8 yd (Daily Rent) $2.17 $2.23
Industrial Trash 10 yd Disposal Fee (Municipal
Solid Waste)
$58.30 $58.30
Industrial Trash 10 yd Disposal Fee
(C&D/Compacted)
$116.60 $116.60
Industrial Trash 10 yd Disposal Fee (Wood) $29.20 $29.20
Industrial Trash 10 yd Disposal Fee (Sheetrock) $63.60 $63.60
Industrial Trash 10 yd Disposal Fee (Clean
Rock, Gravel, etc.)
$21.20 $21.20
Industrial Trash 10 yd (Monthly Rent) $73.68 $75.34
Industrial Trash 10 yd (Daily Rent) $2.42 $2.48
Industrial Trash Container Delivery Svs 20 - 40
yd
$23.08 $23.60
Industrial Trash/Recycling 20 - 40 yd screen lid $35.00 $37.94
Industrial Trash 10 - 40 yd containers (Haul Svs) $127.28 $130.16
Industrial Trash 20 - 40 yd containers (Haul Svs
for Asbestos - Ada County)
$157.35 $160.91
Industrial Trash 20 - 40 yd containers (Haul Svs
for Asbestos - ID Waste
Systems)
$250.20 $255.85
Industrial Trash 20 yd Disposal Fee (Municipal
Solid Waste)
$116.60 $116.60
Industrial Trash 20 yd Disposal Fee
(C&D/Compacted)
$233.20 $233.20
Industrial Trash 20 yd Disposal Fee (Wood) $58.40 $58.40
Industrial Trash 20 yd Disposal Fee (Sheetrock) $127.20 $127.20
Industrial Trash 20 yd Disposal Fee (Clean
Rock, Gravel, etc.)
$21.20 $21.20
Industrial Trash 20 yd Disposal Fee (Asbestos -
Ada County Landfill)
$800.00 $800.00
Industrial Trash 20 yd Disposal Fee (Asbestos - $800.00 $800.00
Idaho Waste Systems)
Industrial Trash 20 yd (Monthly Rent) $84.72 $86.63
Industrial Trash 20 yd (Daily Rent) $2.79 $2.85
Industrial Trash 30 yd Disposal Fee (Municipal
Solid Waste)
$174.90 $174.90
Industrial Trash 30 yd Disposal Fee
(C&D/Compacted)
$349.80 $349.80
Industrial Trash 30 yd Disposal Fee (Wood) $87.60 $87.60
Industrial Trash 30 yd Disposal Fee (Sheetrock) $190.80 $190.80
Industrial Trash 30 yd Disposal Fee (Clean
Rock, Gravel, etc.)
$21.20 $21.20
Industrial Trash 30 yd Disposal Fee (Asbestos -
Ada County Landfill)
$1,200.00 $1,200.00
Industrial Trash 30 yd Disposal Fee (Asbestos -
Idaho Waste Systems)
$1,200.00 $1,200.00
Industrial Trash 30 yd (Monthly Rent) $103.53 $105.87
Industrial Trash 30 yd (Daily Rent) $3.40 $3.48
Industrial Trash 40 yd Disposal Fee (Municipal
Solid Waste)
$233.20 $233.20
Industrial Trash 40 yd Disposal Fee
(C&D/Compacted)
$466.40 $466.40
Industrial Trash 40 yd Disposal Fee (Wood) $116.80 $116.80
Industrial Trash 40 yd Disposal Fee (Sheetrock) $254.40 $254.40
Industrial Trash 40 yd Disposal Fee (Clean
Rock, Gravel, etc.)
$21.20 $21.20
Industrial Trash 40 yd Disposal Fee (Asbestos -
Ada County Landfill)
$1,600.00 $1,600.00
Industrial Trash 40 yd Disposal Fee (Asbestos -
Idaho Waste Systems)
$1,600.00 $1,600.00
Industrial Trash 40 yd (Monthly Rent) $118.33 $121.00
Industrial Trash 40 yd (Daily Rent) $3.89 $3.97
Industrial Trash 10 yd compactor Disposal Fee $116.60 $116.60
Industrial Trash 15 yd compactor Disposal Fee $174.90 $174.90
Industrial Trash 18 yd compactor Disposal Fee $209.88 $209.88
Industrial Trash 20 yd compactor Disposal Fee $233.20 $233.20
Industrial Trash 25 yd compactor Disposal Fee $291.50 $291.50
Industrial Trash 30 yd compactor Disposal Fee $349.80 $349.80
Industrial Trash 36 yd compactor Disposal Fee $419.76 $419.76
Industrial Trash 40 yd compactor Disposal Fee $466.40 $466.40
Industrial Recycling Container Delivery Svc 6 - 10
yd
$23.08 $23.60
Industrial Recycling 6 - 10 yd containers (Haul Svc) $57.03 $58.32
Industrial Recycling 6 yd (Monthly Rent) $51.01 $52.16
Industrial Recycling 6 yd (Daily Rent) $1.67 $1.72
Industrial Recycling 8 yd (Monthly Rent) $66.11 $67.61
Industrial Recycling 8 yd (Daily Rent) $2.17 $2.23
Industrial Recycling 10 yd (Monthly Rent) $73.68 $75.34
Industrial Recycling 10 yd (Daily Rent) $2.42 $2.48
Industrial Recycling Container Delivery Svc 20 - 40
yd
$23.08 $23.60
Industrial Recycling 20 - 40 yd containers (Haul Svc) $127.28 $130.16
Industrial Recycling 20 yd (Monthly Rent) $84.72 $86.63
Industrial Recycling 20 yd (Daily Rent) $2.79 $2.85
Industrial Recycling 30 yd (Monthly Rent) $103.53 $105.87
Industrial Recycling 30 yd (Daily Rent) $3.40 $3.48
Industrial Recycling 40 yd (Monthly Rent) $118.33 $121.00
Industrial Recycling 40 yd (Daily Rent) $3.89 $3.97
Industrial Recycling 15 - 40 yd Compactors (Haul
Svc)
$127.28 $130.16
Biosolids Biosolids Hauling - Ada County
Landfill (per haul)
$661.22 $665.62
Biosolids Biosolids Hauling - Idaho
Waste Systems (per haul)
$666.59 $672.46
Miscellaneous Collection Tires 9 (ea.) up to 16 inch $5.55 $5.68
Miscellaneous Collection Freon-containing
units/appliances
$52.90 $54.10
Miscellaneous Collection Non-Freon units/appliances $15.00 $15.34
Miscellaneous Collection Special Collection (for each
increment of 10 minutes)
$21.20 $21.68
Miscellaneous Collection Bulky Item Pickup (per item) $15.00 $15.34
Miscellaneous Collection Extra Pickup/Go Back (per
occurrence)
$11.30 $11.53
Miscellaneous Collection Relocation (all sizes) -
Commercial/Industrial
$23.08 $23.60
Industrial Services Turnaround compactor fee -
Commercial/Industrial
$16.19 $16.56
Miscellaneous Collection Weekend Charge - Industrial $65.51 $66.99
Miscellaneous Collection Pressure Wash - Industrial $193.14 $197.50
Industrial Services Dry Run - Large Industrial
containers and compactors
$98.33 $100.55
Industrial Services Dry Run (6 - 10 yd) $57.03 $58.32
Miscellaneous Collection Commercial Combo Lock
Replacement
$27.53 $28.15
Commercial Container Extra Yard (Overload Each yd) $15.00
DATED this 25th day of August, 2017.
C.JAY COLES, CITY CLERK
PUBLISH on September 1, 2017 and September 8, 2017.
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN -IN SHEET
Date: September 12, 2017 Item #
Project Number:
Project Name:
WA
Cosolidated Fee Schedule
Pleaseour rint name For Against Neutral Do you wish
p Y g
to testifv (Y/N)
Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 9
PROJECT NUMBER:
ITEM TITLE:
Future Meeting Topics
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 12, 2017 ITEM NUMBER: 10
PROJECT NUMBER:
ITEM TITLE:
Executive Session per Idaho State Code 74-206(1)(j): To consider
labor contract matters authorized under section 67-2345A [74-206A] (1)
(a) and (b), Idaho Code.
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS