Sole Source Purchase to TC Sales & Services for Vaughan Pump Purchases Page 1
Memo
To: C. Jay Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Adam Jennings
Date: 8/10/2017
Re: August 15 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
August 15 th City Council Consent Agenda for Council’s consideration.
Approval of Sole Source purchase to TC Sales & Services for “Vaughan Pump”
Purchases. Council has previously awarded a sole source for these pumps. The
manufacturer has moved its distribution to a new vendor
Recommended Council Action: Approval of Sole Source to TC Sales & Service
for all Vaughan Pumps.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
E IDIAN
PURCHASING AGENT
33 Easl Broadway Avenue
Meridian, lD 83842
Phone:208{88-4433 Fax: 208€87-4813
Date : Julv 1 8,2017
Item or Service: Vauohan Submersible Choooer Pumos and related comoonents- Peroetual
Sole Source:
Refer to instruclions on 2d page for completion.
JUSTIFICATION: (Attach additional pages if needed)
The City of Meridian has standardized lift stations and specific plant operations where
submersible chopper pumps are required to include Vaughan submersible chopper pumps.
The Vaughan pumps frt directly on the existing rail system at lift stations and existing plant
prccesses, which will eliminate the need for substantial engineering, plumbing, and additional
equipment that would need to be purchased to allow altemate brands of pumps to be considered
for this application.
The compatibilig of equipment and components, accessories, computer software and
replacement parts are of paramount consideration since this product needs to interface directly
with the plumbing and programming already in place in lift stations and treatment plant.
Additionally, the City cunently has Vaughan pumps installed and mmpatibility and
standardization of the pumps is essential to reduce the amount of spare parts needed on hand
for emergency repairs and preventative malntenance.
TC Sales is an exclusive distributor of Vaughan produc{s in Southem ldaho and Utah.
Distributors are not permitted to sell outside of their manufacture designated areas and
boundaries.
Therefore a competitive solicitation is impractical, disadvanlageous and unreasonable under the
circumstances.
IOAHO
CITY OF TIER]DIAN
SOLE SOURCE FORM
/Item is available from only one vendor. ltem is one-of-a kind
item and is not sold through distributors. Manufacturer is a
sole distributor.
Please see attached the attached letter from Vaughan Company which verifies the sole source
designation,
CERTIFICATION;
1 am aware of the requirements set forth In the City's Purchasing Policy & Procedures Manual for competitive bidding and the
established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made
a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident
that this justification for sole source/sole brand meets the City's criteria and is accurate.
La----Yet� % rlG ! Council Approval
-�- Date:
Requestor (Print Name) 01i
Purchasing
Approval
{ _ artment Man ger Signature P7ufeWsIng Manager
July 12, 2017
City of Meridian
33 E. Broadway Ave.
Meridian, ID 83642
To Whom It May Concern,
The appointed Vaughan Company Inc. Representative and sole source for
the City of Meridian, ID, including sales, service and parts is TC Sales &
Service. Please contact them for pricing, information or any other
assistance you require.
TC Sales & Service
PO Box 963
Sandy, UT 84070
Cell: 801.201.3121
Office: 801.619.8076
E-mail: cory@tcsalesco.com
Sincerely,
Stefanie Vaughan
Vaughan Company, Inc.
Phone: 360.249.4042 ext. 227
E-Mail: stefanie@chopperpumps.com