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2017 07-12C%E 1DIAtN.-.-- PARKS Ek RECREATION COMMISSION REGULAR MEETING • AGENDA Meridian City Hall - Council Chambers 33 East Broadway Avenue, Meridian, Idaho Wednesday, July 12, 2017. 5:30 PM Mission: The Meridian Parks & Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. -•-•-•-•-._.-•_._._.-------------------- I ---------------------------------------- 1. Roll -Call Attendance — Sharon Borton, President Jo Greer, Vice President _ Keith Bevan Kayla McNay John Nesmith --------------------------------------- 2. Adoption of the Agenda ----------------_.-.--------------------------------------- Presenter ....................................7. ---------------.----- Rachel Myers Debbie Shaner �. Creg Steele _ Hannah Sturtevant Jessica West -----------------------------------.;.-.-.-.-.-.-.-.-.-.-.- Sharon Borton ----------------- .------------------ 7" --------------------- Approximate Time 2 minutes 2 minutes 3. Approval of Minutes of the May 10, 2017 Regular Sharon Borton 2 minutes Meeting 4. Announcements a. June 14, 2017 Commission Team Building/BBQ Debrief b. Parks Et Pathways Project Manager ---------------_-----_---_--------------------------------------------------------- 5. Committee Meetings a. Parks Committee b. Pathways Committee c. Marketing Committee r.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-._.-._.-.--- .---------------------.-.-.-.-.-.------------------- ---------- ------- .-._.-.-.. Steve Siddoway Steve Siddoway 15 minutes: 10 minutes 5 minutes 50 minutes ------------- �--------------------- .-.-.-.-.-.-.J.-.-.-.-.-.-.-.-.-.-. Parks & Recreation Commission Meeting Agenda - July 12, 2017 Page i of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 8884433 at least 48 hours prior to the meeting. 6. Committee Reports '_._._._._._._._._._._._. -..___.____-.-.-.-.-.-.i.-.-._.---._._._._._._. i--- -- minutes: a. Parks Committee Sharon Borton 5 minutes b. Pathways Committee John Nesmith 5 minutes c. Marketing Committee Jo Greer 5 minutes .-.-.-.-.-.-.-.-._.._._.J._._._.-.._._._----..._J I I I 1 7. Community Presentation 45 minutes: a. South Meridian Regional Park Design Development Bob Schafer 30 minutes Update b. South Meridian Regional Park Naming Mike Barton ; 15 minutes L----------------------------------------------------------------------------------- 1----------------------- J- -- --- ---J 1 Hour ft 8. New Business 15 minutes: a. Park Ambassador/Volunteer Program Update Barbara Hatch 20 minutes D. MPR Department 2017 Strategic Presentation Steve Siddoway 1 30 minutes c. Kleiner Park Memorial Plaza Mike Barton 10 minutes d. Drones in Parks Ordinance Update Steve Siddoway 15 minutes 9. Old Business a. Heroes Park Art Update ----------------------------------- 10. Workshop - NONE 11. Staff Reports 12. Adjourn ATTACHMENTS: (1) 5-10-17 Regular Meeting Minutes (2) Parks Committee: Mission, Goals & Objectives, 5-10-17 Minutes; 7- 12-17 Agenda (3) Pathways Committee: Mission, Goals & Objectives, 5-10-17 Minutes; 7-12-17 Agenda (4) Marketing Committee: Mission, Goals & Objectives, 5-10-17 Minutes; 7-12-17 Agenda (5) Staff Reports: Administration, Parks, and Recreation Divisions .................................... Y----------------------- y ---------_-___-_-_-_-- I I I I 1 I Mike Barton 10 minutes 1 I I t � t ------------------------------------ 4 ----------------------- A --------------------- 4 c MPR Staff 15 minutes I I p .................................... Y_______________________y-- ---.-...-.-.---._.-- I I 1 Sharon Borton ; 1 minute t NEu REGULAR MEETING: AUGUST 9, 2017 . 5:30 PM 2017 All -Commission Goals: 1. Develop a connected pathway system across the City of Meridian, with the Five Mile Creek Pathway as the top priority. 2. Explore options to obtain, build, or develop partnerships for additional park space and/or amenities. 3. Participate In the design development of the future South Meridian Regional Park. 4. Engage other task forces, commissions, entities, and agencies through workshops and other outreach for partnership opportunities. 5. Pursue Improved tools and opportunities to communicate with citizens and stakeholders. & Develop partnerships with the Meridian Fire Department for future fire stations to be collocated with parks. 7. Continue to foster greater Commission involvement in community events through advanced notice and sign-up sheets. 8. Continue implementation of the updated MPR Master Plan. 9. Explore opportunities to build a pathway along Locust Grove Road to Chinden, connecting to Eagle's pathway system and the greenbelt. 10. Develop plans for a new, updated Memorial Program. Parks & Recreation Commission Meeting Agenda - July 12, 2017 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. CE IDIANFZ,<- PARKS Et RECREATION COMMISSION REGULAR MEETING • MINUTES Meridian City Hail City Council Chambers 33 E. Broadway Avenue, Meridian, Idaho Wednesday, July 12, 2017. 5:30 p.m. The Meridian Parks Et Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. 1. Roll -Call Attendance Commission President Sharon Borton called the meeting to order at approximately 5:34 p.m. MPR Administrative Assistant ll Rachel Myers took roll -call attendance as follows: X Sharon Borton, President 0 Debbie Shaner 0 Jo Greer, Vice President X Creg Steele X Keith Bevan X Hannah Sturtevant X Kayla McNay (departed the meeting at B p.m.) X Jessica West X John Nesmith Others present were: City Council Liaison Anne Little Roberts; MPR Department staff— Parks Et Recreation Director Steve Siddoway, Parks Superintendent Mike Barton, Recreation Manager Colin Moss, Marketing Coordinator Shelly Houston, Et Volunteer Program Coordinator Barbara Hatch; €t Deputy City Attorney Emily Kane. 2. Adoption of the Agenda Commission President Sharon Borton entertained a motion to adopt the agenda as presented. Commissioner Creg Steele motioned to approve the agenda as presented. Commissioner Jessica West seconded the motion. All were in favor of the motion. 3. Approval of Minutes of the May 10, 2017 Regular Meeting Commission President Sharon Borton entertained a motion to approve the minutes as presented. Commissioner Jessica West moved to approve the minutes as presented. Commissioner Cres Steele seconded the motion. All were in favor of the motion. 4. Announcements a. June 14, 2017 Commission Team Building/BBQ Debrief - Steve Siddoway Parks & Recreation Commission Meeting Minutes - July 12, 2017 Page 1 of 12 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. MPR Director Steve Siddoway reported last month, in place of the Commission's regular meeting, they held a barbecue as a team -building event at Kleiner Park. Participants played disc golf on the course with the new signs recently installed. He was looking for feedback on likes, what to improve on, and if they would like to do something like this again next year. MPR Commission Feedback: • Jessica West - She stated it was a wonderful experience. She really liked playing disc golf, seeing the new signs, and how the field was all set up around the other activities in the park. She would like to do it again some time. • Creg Steele - He thought it was great. Again, it is a really fun time for them to get together on a more personal basis. Disc golf was a lot of fun. • John Nesmith - He thanked Colin Moss for providing a disc golf lesson to them. He had never played the game before and really enjoyed it. The other element of getting to know each other was great. Good job! He would like to hold another team -building event next year as an annual event. b. Parks ft Pathways Project Manager - Steve Siddoway MPR Director Steve Siddoway announced Jay Gibbons has left the City. He has taken an opportunity to return to South Landscape Architecture as a partner there. They wished him well. Last Wednesday (July 5, 2017) was his last day on the job; therefore, there is a current opening. The Department is looking for a passionate, dedicated, and experienced Pathways Project Manager. If anyone knows of someone who would fit that bill, please send them Steve's way. Commission President Sharon Borton expressed Jay was amazing in his position. She feels like they saw a lot of momentum and a lot accomplished with his tenure with the City. She appreciated his hard work, dedication, and his passion. The City has come a long way, and a lot of it has to do with him. Best of luck to Jay. Steve sent out an email to all of the Commissioners and others and highlighted some of the accomplishments during Jay's time with the City. They appreciate the work, accomplishments, and movement forward on pathways. Commission participants broke out into their respective committees at approximately 5:40 p.m. 5. Committee Meetings a. Parks Committee b. Pathways Committee c. Marketing Committee The Commission reconvened from committee meetings at approximately 6:30 p.m. 6. Committee Reports a. Parks Committee - Sharon Borton Chairwoman Sharon Borton reported the Parks Committee met that evening. Those in attendance were: Sharon Borton, Jessica West, Steve Siddoway, and Creg Steele. Parks & Recreation Commission Meeting Minutes - July 12, 2017 Page 2 of 12 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Memorial Program/Kleiner Memorial Plaza Update - (Mike Barton will give a presentation later in the evening to the entire Commission.) Heroes Park Art Update - The Journey of Heroes Art project was presented to Council last night. The artist, Ken McCall, has secured the rights for all of the flag images. The Committee asked to see those finalized images for their next meeting. Shade Update - Steve reviewed the history of the Committee's shade inquiry approximately two years ago. Then they went into the Kleiner bandshell shade options. There was one design they really liked which involved a covering that started at the bandshell and expanded out that would be canvas and have some girders on the side that look like the artwork in Kleiner Park. Shade is still being investigated with the architect as well. They are moving in the right direction. They discussed the second shade project at Bear Creek Park. This is a shade structure with a roof and four poles (standard picnic shelter) that will be situated in between the softball fields. Construction kicks off in September 2017. • Fire Station Update in Bear Creek Park - They also briefly discussed the Fire Station and location in Bear Creek Park. This is something that is still being examined by the Fire Department and City Council. • South Meridian Regional Park Update - (Mike Barton will provide a presentation later in the evening to the entire Commission.) b. Pathways Committee - John Nesmith Chairman John Nesmith reported the Pathways Committee met that evening. Those in attendance were: John Nesmith, Mike Barton, and Hannah Sturtevant. • Ada_County Highway District Pedestrian Advisory Committee Update - John provided an update from the last meeting held. Members did a walking audit in downtown Boise to look at some pathways, trees, etc. Some of the information he will take back and share related to the things dealt with in downtown Meridian. • Staff update on Pathway Projects and Signage - Mike reported the Five Mile Creek Pathway directional signage has been added at various sites. Staff members are working on a few sign -related issues. Mike reported the construction contract for the Five Mile Creek Pathway, Segment H2 from Badley to Fairview was approved by City Council last night. After a notice to proceed has been issued, the project should be under construction in a month. MPR staff has acquired an easement regarding the Linder Road sidewalk widening pathway connection. They will get an approved set of plans from ACRD, because part of it touches the right-of-way. Shortly thereafter, the project will go to bid for three to four weeks. Mike also provided an update about the Rail -With -Trail Pathway and a couple other pathways he is handling. c. Marketing Committee - Kayla McNay Parks Fa Recreation Commission Meeting Minutes - July 12, 2017 Page 3 of 12 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Of/ice at 888-4433 at least 48 hours prior to the meeting. Committee member Kayla McNay reported the Marketing Committee met that evening. Those in attendance were: Kayla McNay, Keith Bevan, Colin Moss, Shelly Houston, and Anne Little Roberts. • Commissioner Community Presence Ft Monthly Activities - Shelly will create some sign-up sheets for the Community Block Party, and possibly Trunk or Treat ready for the next Committee meeting. • Solicitation to Groups (Assist Steve Siddoway) - The Committee now has a list of service clubs they will be soliciting to. Keith provided an idea of potentially adding to the list realtor groups and Meridian schools and teachers as recipients of the MPR Department's Community PowerPoint for marketing purposes. • Chamber Presentation (Colin Moss Et Anne Little Roberts) - (This item was not verbally reported [see written update in the Marketing Committee Minutes]). • Rock of Honor Liaison - (This item was combined with "Commissioner Community Presence It Monthly Activities" noted above.) • Parks Et Recreation Month - This month is Parks Et Recreation Month. Hashtags #Meridian Parks and #PlayOnJuly were created for families to take pictures in Meridian parks and post on social media. • New Marketing Ideas - Colin reported Renee White is exploring the following possibilities: a Expanding the area for the Trunk or Treat and Dance to the Beat event; o Adding a Twilight Christmas Market for Christmas in Meridian; and o Adding a theme for the Community Block Party. 7. Community Presentations a. South Meridian Regional Park Design Development Update - Mike Barton MPR Parks Superintendent Mike Barton provided an update about where they are with the South Meridian Regional Park design and talked about some of the challenges with the design. The following are some of the items Mike highlighted: • Discovery elements and educational components of the park include a learning landscape combined with some of the sports amenities that are desired which came out in the surveys which were conducted associated with the MPR Department Master Plan implementation process. What MPR staff members have been hearing from the community is that they want parks that are really unique and to have a strong sense of place; they want pathways; and they want softball fields. • Phase 1 plan will entail 25-30 acres of park development with the phasing line falling along the Williams Gas Pipeline. • To balance the budget, they have created a couple of bid alternates following the base bid, including, but not limited to the green -up of an area near the northwest corner of the park. • Other amenities include a destination playground with a sand/water play feature, a small splash pad, and picnic shelters. In addition, unique features include a potential climbing rock in the shape of the State of Idaho with handholds in cities and rivers, pollinator gardens, and sun dials. Copies of his PowerPoint presentation slides are attached to these meeting minutes. MPR Commission Feedback: Parks & Recreation Commission Meeting Minutes - July 12, 2017 Page 4 of 12 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • Kayla McNay - Will Phase z come after the gas pipe replacement? Correct, although Mike anticipates this park build -out will be in many phases (similar to Settlers Park, which was built over 15 years and in multiple phases.) Mike stated it would be between two to five years when the gas pipe replacement is done. How much time will there be until they know when it will be in between these years? Right now, ail MPR staff can do is talk to the Williams Pipeline company and get their narrowed estimation. What Mike knows is that the company likes do complete this work prior to houses coming to the area. • Jessica West - Regarding shade structures for play equipment and the river in the sand/play area, will the Commission see some designs in terms of permanent shade structures? Yes. The Department will have someone under contract to take the playground area and enlarge it so they can really start to see exactly what this playground will look like, examine shading options, figure out how to mitigate hot surfaces, etc. • Hannah Sturtevant - Will the sand/play structure be a year-round feature? The water will have to be turned off and the equipment winterized; however, the sand can be used year-round. She mentioned to The Land Group consultant Bob Schafer twice in the past that one thing Meridian lacks is public event space. Right now the only children's theater in the area holding performances is doing so in the Tully Park picnic shelter (Note: The Kleiner Park bandshelt is another venue]. She had asked what some options would be for an outdoor performance area on the west side of the park, similar to Veterans Park --not a wood structure but perhaps some kind of grass to sit on. Has there been any discussion or movement about this request? Yes. There are plans for a designated horseshoe -shaped lawn space within the park with a small performing stage. (This may be an add - alternate.) b. South Meridian Regional Park Naming - Mike Barton MPR Parks Superintendent Mike Barton reported the future South Meridian Regional Park does not yet have a name, and there aren't any naming proposals, although MPR staff members have internally been brainstorming names. One of the names that keeps surfacing is "Meridian Discovery Park," similar to "Meridian Settlers Park." MPR staff would like to explore the possibility of naming this park "Meridian Discovery Park." He sought the MPR Commission's direction. One of the issues with "Meridian Discovery Park" is that there is already a Discovery Park in the Treasure Valley, which is the park below Lucky Peak. He inquired if the Commissioners felt this is enough of a conflict that they steer clear from that Discovery Park name, or is it unique enough that it wouldn't be a problem. MPR Commission Feedback: • Kayla McNay - She personally loves the name "Discovery Park." However, because there is another Discovery Park within the Treasure Valley and a Discovery Center in Boise, having possibly three different places with the "discovery" name in the title may be problematic. She suggested "Innovation Park" or other names with "innovation" in mind. • Creg Steele - He concurred with Commissioner McNay. When the MPR Commission set the name "Meridian Settlers Park," Lila Hill was very involved with the naming process. However, everyone knows the park as "Settlers Parks & Recreation Commission Meeting Minutes - July 12, 2017 Page 5 of 12 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Park," and the full name (Meridian Settlers Park) does not continue on. "Meridian" will always get dropped. Therefore, he does not think they should add "Meridian" to the front of any of the City's parks because it won't remain. • Sharon Borton - She concurred with both Commissioners McNay and Steele. She also liked the name "Explorer Park" that Barbara Hatch brought up that evening. • Jessica West - There is also a Discovery Elementary School in North Meridian, and she thought that perhaps many people would think that the park would be located within the school's vicinity. • Keith Bevan - He brought up the idea of potentially naming the park after a person. • John Nesmith - He suggested that Mike bring the list of names he has and assign as a project to the Commission to give ideas. (Commissioner Borton liked the idea.) There is a part of Steve Siddoway that loves the "Discovery Park" name enough to keep it, even if the formal name were "Meridian Discovery Park." He does agree that in day-to-day terms, "Meridian" would be dropped and would become "Discovery Park." He heard loud and clear the concern with using the name and to look for other options that may help celebrate the park theme in different ways. Is the name "discovery" such a conflict that it is just a no-go, don't develop any ideas, signage, theming, etc. around it as one of the options, or let MPR staff compare it with the other ideas that they come up with? Additional MPR Commission Feedback: • Hannah Sturtevant - When she originally heard this idea of "Discovery Park," she did think it was a great name, but she does not think it is worth considering; pursue other options. Discovery Park in Boise is only 20 minutes away. The community considers a lot of Meridian's and Boise's parks together. People already get Boise and Meridian schools confused as well. She thinks it would make the City look bad if the park were named "Discovery Park," since the other park is not too far away. She wants this park to have a good start and does not want to change the name a couple of months later, once there may be potential issues. • Sharon Borton - She concurred with Commissioner Sturtevant. • Kayla McNay - She also concurred with Commissioner Sturtevant. She added she is really excited for this unique park. She wants to ensure the name will follow the uniqueness. • John Nesmith - "Discovery Park" is an awesome name; too bad the name is already used. Mike will bring forward a list of potential naming opportunities. In addition, staff will check the Park Naming Policy to see if there are any conflicts and possibly return to the Commission in August with some graphics of a sign or logo, or something that would help communicate the discovery park and ask for a formal motion they could take to City Council for approval. 8. New Business a. Park AmbassadorNolunteer Program Update - Barbara Hatch Parks fi Recreation Commission Meeting Minutes - July 12, 2017 Page 6 of 12 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. MPR Volunteer Coordinator Barbara Hatch discussed the volunteer program and provided a PowerPoint presentation. Copies of her slide handouts are attached to these meeting minutes. MPR Commission Feedback: • Sharon Borton - She thanked Barbara for her presentation and expressed she hopes more people continue to sign up to volunteer. • Hannah Sturtevant - She also thanked Barbara for presenting. The last she heard Barbara was frantic trying to secure volunteers for the 4th of July event, so she is glad the event went well with plenty of volunteers assisting. b. MPR Department 2017 Strategic Presentation - Steve Siddoway MPR Director Steve Siddoway provided the same update in the form of a PowerPoint presentation he made to City Council on May 9, 2017 regarding the priorities, activities, projects using budgeted funds, and things going on within the Department this year. Copies of his slide handouts are attached to these meeting minutes. MPR Commission Feedback: • Hannah Sturtevant - She thanked Steve for his presentation. He mentioned one of his plans was to identify gaps in the different recreation classes and camps. Could he describe the current opportunities the Department provides for middle -school -aged children? Steve responded the Department has a variety of classes; there has been a programming class, Outdoor Adventure Camp—really popular with this age group and some Lego activities—again really popular classes. Colin Moss added it's just not Legos, but Lego design—making robots out of Legos. There are also martial arts and fitness classes. Arts camps max out at the age of 11. Is the Department looking to fill the gap more and expand the programs available within that age group with the strategic plan? Steve stated it may be too early to say. Colin Moss stated as part of the strategic pian, he is kicking off with the MPR Recreation Coordinators a matrix of all the things that the Department currently offers and will compare this to the Parks & Recreation Master Plan that was adopted in December 2015 in trying to identify some of those gaps in what is offered and where the Department would like to be. Once the list is created revealing all the gaps that MPR staff would like to fill, the next step is to do some research of what other communities are doing around the country and then implementation at that point. This is a process that will likely take a while. Steve added they are constantly evolving the Activity Guides and are a bit at the mercy of what people are offering to do for the Department, because MPR staff is not necessarily the ones choosing everything that goes into the Activity Guides. Those are independent contractors where they see a need and fill the gap. • Jessica West - Will Reta Huskey Park have a permanent shade structure in the play area besides trees? No. Commissioner Borton interjected this is something to think about for certain when parks are being planned; focus on shade. c. Kleiner Memorial Plaza - Mike Barton MPR Parks Superintendent Mike Barton provided an update about the Kleiner Park Memorial Plaza, which will be built in phases. The plaza will be situated west of the Rock of Honor Memorial Plaza. This idea initiated discussions months ago when Parks rt Recreation Commission Meeting Minutes - July 12, 2017 Page 7 of 12 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. they discussed memorial trees and how to have this offered to people, which morphed into having a memorial all in one place and create a memorial plaza of some kind. MPR staff did some concept planning. Mike showed two design concept renditions that evening, which are attached to these meeting minutes. The Kleiner Park Trust approved the idea and design. A young man named Lance Baumgartner who was a member of the MYAC and who worked on the participatory budget process came up with the idea of using this budget for a memorial plaza; this idea and funding were voted on and approved. Phase 1 is set to be completed by fall 2017. What needs to be identified in the near future are the engraved bricks—how much will they be sold for? Do they want to recover cost only, or do they want to make money on them? Mike sought direction from the Commissioners. MPR Commission Feedback: • Hannah Sturtevant - Does the $20,000 participatory budget from MYAC cover just the bricks and the sidewalk or also the trees, shrubs, and benches—or is this for a later phase? The funding would cover the trees, shrubs, and benches. The next phase would have more bricks and a sidewalk connection with stairs that would lead patrons to the next pathway that goes around the pond. Is Lance Baumgartner involved in this process in any way after the vote was made to approve the project with MYAC funding? No. He has now returned to school on the opposite side of the country. • Jessica West - The Commission had discussed in the past that the MPR Department is hoping to get the biggest tree. Now that the costs are figured out, what size and type of memorial tree will be planted with the $20,000? About the biggest one that they can reasonably transplant would be a three- inch -caliper tree, usually around 20 feet tall and would probably be an Oak tree. Mike will return to the Commission at a later date with a definite itemization of costs for the bricks, engraving, staff time, etc. d. Drones in Parks Ordinance Update - Emily Kane Deputy City Attorney Emily Kane provided a PowerPoint presentation update to the Commission regarding the drones in parks ordinance. Cities across America and probably the world are having to address what to do about drones. They are seeing an uptick in drones in City parks as well. Copies of her slide handouts are attached to these meeting minutes. MPR Commission Feedback: • Creg Steele - Regarding special events and having multiple vendors that might want that same aerial footage that the organizers are getting, can or will they be allowed to take footage also, or is it the one organizer and that's it? The idea is that it would be just the one organizer. Emily could foresee a circumstance where the City might allow two operators, but maybe phased so that only one is in the air at a time and that they would know who it is so that it is much more controlled in order to address any consumer protection or Health Department issues with that responsible party. Coordination and safety are the most important parts. There may be other scenarios that could be approved with a Director's Order. Parks & Recreation Commission Meeting Minutes - July 12, 2017 Page 8 of 12 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Jessica West - Who sets the $25 infraction penalty fee regarding Meridian City Code S 13-2-6(T)? How is this determined? It is set by code. The one that is on the books now is also $25, which is set by City Council. Legal and MPR Departments and the MPR Commission recommended this amount when the Parks Code was updated last. This is a number that is commensurate with the crime. Court costs now are around $40. It is very rare to get a ticket for a violation of the Parks Code, but it is a toot that police officers can use if they need it. Hannah Sturtevant - Are there any laws against flying drones or drone -type vehicles over city buildings, city properties, or private residences ---or just city parks? There is definitely no low against flying over city property and public buildings with probably some exceptions, depending on the air space they are in. As to whether one can fly over residences, the State Code states that if the government owns the drone, the government cannot fly that drone over a private dwelling without a warrant; it becomes a Fourth Amendment issue. However, for neighbors to fly it over one's backyard and house, that is legal. They cannot take pictures of someone without their permission under State law. Commissioner Creg Steele moved to recommend to City Council the Drones in Parks Ordinance Update to the Parks Code to address the drone safety issues in the park. Commissioner Hannah Sturtevant seconded the motion. All were in favor of the motion. 9. Old Business a. Heroes Park Art Update - Mike Barton MPR Parks Superintendent Mike Barton reported the Journey of Heroes art project for Heroes Park is alive and well. It is currently being manufactured. The timeline was after the artist received the 509 deposit for materials, he would begin the manufacturing of the piece. He received payment on June 1, 2017. The Department has two weeks for the material delivery, fabrication is three months, powder coating is two weeks, concrete work is two weeks, and installation is 1-3 days. So it should be right around the end of September 2017 for installation. They worked through the Parks Committee at the May meeting as well as the full Commission to determine the names that will go on the trail markers. There are five that go around the perimeter of the park: 1) Alex Fox 2) Dean Brigham 3) Gregory "Pappy" Boyington 4) Kristin Armstrong 5) Chief Joseph The Department received permission on all of the names noted above and took them to Council, which were approved yesterday afternoon (July 11, 2017). MPR Director Steve Siddoway interjected that the MPR Commission did recommend these names to the Council at the May 10, 2017 Commission meeting. Steve spoke directly with the artist yesterday and is on track with the fabrication schedule Mike mentioned with the intent of installing around the end of September so that they can have some kind of a ribbon -cutting ceremony for it around the first part of October. Parks ft Recreation Commission Meeting Minutes - July 12, 2017 Page 9 of 12 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 10. Workshop - NONE 11. Staff Reports MPR Director Steve Siddoway reported on the following: • FY2018 Budget - The City is right in the peak of budget season. He presented the budget proposals and enhancements at the May 10, 2017 MPR Commission meeting. Since then, the first budget workshops were held in June. The second round of workshops is next Wednesday, July 19. The budget proposals are moving forward. Steve will report back on the outcome next time. • City Survey Results - Rachel Myers emailed out a link to the Commissioners. He noted remarkable results in the survey, which was worth celebrating. There were 743 respondents from all over the city. They had enough respondents to give a confidence interval and a very small margin of error. The City moved upward in scores (the same survey was conducted before for comparison). The City can compare itself to the mountain region and the entire US, because this same survey had a lot of the same questions used nationwide. Meridian rated above the national average in 42 of the 46 areas that were compared and significantly higher than the US average in 39 areas, with 35 having a 10% difference or more. Satisfaction with the overall quality of city services rated 30% above the US average, and 25% above the mountain region average. There were a lot of questions in the survey related to parks and recreation that are specifically worth looking at in context of what the MPR Department does, but it also looks at all City services; e.g., Police, Fire, Public Works, and Planning. Some of the things that went up in the survey for parks and recreation included youth programs, special events (both in number and quality), recreation program offerings, the quality of park maintenance, and the number of parks. At the bottom was pathway connectivity, which was no surprise. The Department/ Commission will continue focusing on pathway connectivity as a priority. He encouraged the Commission to review the survey results. MPR Parks Superintendent Mike Barton reported on the following: • Three New Future Parks - Reta Huskey, Keith Bird Legacy, and Hillsdale Parks are currently being built, and much progress is being made. Construction crews lost approximately five or six weeks, due to weather early on, but they are catching up. At the Reta Huskey restroom building, the blocks and roof are visible, the pickleball courts are poured, the parking lot is in, and the playground is in. Keith Bird Legacy has the looped path nearly complete, the parking lot curbing is in, the restroom building has block, and they are starting to put trusses on the restroom. At Hillsdale, concrete is being poured, the pathway is getting prepped out, a well was drilled with pressurized irrigation connected, and 40 tons of massive boulders were placed in the plaza area that will also function as bench seating. Behind the playground, there is opportunity to plant shade trees around for additional seating. That playground is scheduled for August 11. Construction time lapse cameras were installed at all three parks to capture progress. MPR Recreation Manager Colin Moss reported on the following: Parks & Recreation Commission Meeting Minutes - July 12, 2017 Page 10 of 12 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • MPR Software - This topic has been talked about for several months now. A vendor has been selected, which is Rec1. The go -live date for the replacement software is December 5, 2017. An implementation plan is in the works. • Youth Farmers Market - This has been a great success so far this year. He encouraged everyone again to check it out. They have had more vendors every single week than what they have had in the past thus far with the first week being the biggest one (35+ vendors). • Homecourt Projects - MPR staff has been doing a lot of work on some moisture issues with condensation and dripping off of the ceiling when there are too many people in the building. Temperature readings were taken, and it is extremely hot at the top of the building. Last week, Council approved a contract to install some fans along the high side of the building that will circulate air back down through it, which will save on energy costs in the long run. There was also a moisture issue in the floor that MPR staff is actively working to resolve. Water was found underneath the floor and some of the sleeves. • Summer Camp - Summer camp enrollments are really good. The Department is averaging 47 kids per week at Willow Creek Elementary School and reaching maximum capacity. There is an average of 35 kids at Siena Elementary, which fluctuates at times from 50 to 20 kids per week. Outdoor Adventure Camp is being sold out all summer. MPR staff is looking forward to potentially receiving funding for a new Recreation Camp Coordinator so that they can expand to a second North Meridian site and continue the growth of that program. • CableONE Movie Night - The new projector is awesome! The quality of the picture is beyond what they have had in any of the previous ten years of Movie Night. It also allows staff to start the movie earlier in the evening simply because of clarity. • Gene Kleiner Day - Due to poor weather, this event was rescheduled to September 16, 2017. • Summer Fun Kickoff Tournament - This event was held over Memorial Day weekend, which was a bigger -than -they -have -ever -had event with 47 girls fastpitch softball teams participating --many from out of town. They used Settlers Park for the first time. Between Settlers and Heroes Parks, they had seven fields going at any given time. Tyler Roberds and the Parks crew worked hard and long all weekend. They received rave reviews from all of the teams, as usual. 12.Adjourn Commission President Sharon Borton entertained a motion to adjourn the meeting. Commissioner Creg Steele moved to adjourn the meeting. Commissioner Hannah Sturtevant seconded. The vote was unanimous and in favor of the motion. There being no further business, the meeting adjourned at approximately 8:36 p.m. (AUDIO ON FILE OF THESE PROCEEDINGS) Parks & Recreation Commission Meeting Minutes - July 12, 2017 Page 11 of 12 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. APPROVED: FrA- RON BORTON, •• L24L,4,- J(AREEK, VICE PRESIDENT / rem DATE Attachments: 1) PowerPoint: South Meridian Regional Park Design Development Update (2 pages) 2) PowerPoint: The Many Faces of Volunteering (6 pages) 3) PowerPoint: Meridian Parks Et Recreation Strategic Presentation to Council May 9, 2017 (22 pages) 4) Design Concepts: Kleiner Memorial Plaza (2 pages) 5) PowerPoint: Drones in City Parks (4 pages) Parks & Recreation Commission Meeting Minutes - July 12, 2017 Page 12 of 12 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. South Meridian Regional Park Design Development Update Meridian Parks & Recreation Commission July 12, 2017 P y u V J j 3 V J i (L- , y -I - -�.w., u a, M EL C rn C'• V 7/12/2017 1 1 ' 1r� r Eaw V J , � ��JJ �"�1�JJ'�� y�'I cr -------------------------- , 1 1 1 1 1 i 1 1 1 1 1 1 1 ;3 1 i-------------- -------- ----- -------------- ----------------- ------------ + 7/12/2017 G ! find the right volunteer for the job Park Ambassadors Large Special Events: Movie Nights, Block Party, Holiday Parade City Hall Front desk volunteers City Hall Tour Guides Boy Scout Eagle Merit Award projects Team building projects for the business community Covering the Mayor's admin desk for lunch hour each day 7/12/2017 1. Update on the Park Ambassador Program Starting our Sth season Thirty currently active volunteers, mostly older gentlemen, with only eight being women Six have been with us since day one The goal is to make the program a win-win for all We're looking for a younger demographic and so promoting this as a time to work on your wellness goals by covering the park by bicycle or walking a bit. 7/12/2017 2 e equipment is showin 13 Electric Gem car has 8,710 miles and a few fender benders some wear Explorer is at 103,98o miles - O_ 7/12/2017 3 w_ Our front desk volunteers have been going strong for five years now Over 8,500 guests a year stop by the desk to ask for assistance Billie received Volunteer of the Year for her four days a week contributions at the desk. 3rd Grade History Tours of City Hall 6o+ tours given each spring and fall 7/12/2017 4 7/12/2017 assist Roger Norberg with Eagle Scout Merit Award Projects This summer b scouts will complete their project with us. The scouts will be assembling the many picnic tables, trash receptacles and barbecues for the three new parks. Mathew Siddoway was responsible for the time capsule in the Rock of Honor Plaza on Memorial Day. 7/12/2017 Episodic volunteers for community events 7�* W` , 62 volunteers gave170 hours for the 4th Funl r Parks 'Of r?•,r _ r ��_ Recreation M1 �� -',May S • '17 A The Meridian Parks and Recreation Department's mission is to enhance our community's quality of life by providing innovatively designed parks, connected pathways, and diverse recreational opportunities for all citizens of Meridian that create lasting memories. Meridian Parks and Recreation is a premier department that provides family- focused opportunities for the Meridian community and responds to a growing and changing population. r4i W 7/12/2017 "Hove that Meridian Parks & Recreation provides Places and activities that create quality of fife erperfences, bring better balance to working families, and are fun and enjoyable. This is what it's all about at the end of the dayl " 1 Department Director 1 Parks Superintendent 3 Administrative Assistants 1 Recreation Manager 3 Recreation Coordinators `t 2 Recreation Site Supervisors 1 Facility Coordinator 1 City Arborist 1 Parks & Pathways Manager 1 Marketing Coordinator 1 Volunteer Coordinator A it 1. 1 Parks Maintenance Foreman 11 Parks Maintenance Staff =' --- Seasonal Staff as Needed C('( inR lorry ►.www This voluntary nine -member citizen commission, appointed by the Mayor and City Council, advises on park planning, capital improvements, policies, recreation programs, budgeting, and other relevant issues. The Meridian Parks and Recreation Commission meets the 2nd Wednesday of each month at 5:30 p.m. in the City Council Chambers at Meridian City Hall. These meetings are open to the public. Top (left to right): Hannah Sturtevant, John Nesmith, Jessica West, Creg Steele; Bottom: Kayla McNay, Sharon Borton (President), Jo Greer (Vice President), & Debbie Shaner; Not pictured: Keith Bevan C4-rE �oi� J. O� fur Faci,Lv� Administrative Offices Meridian City Hall — 2nd Floor (in Downtown Meridian) ��■dll is Facilities Maintenance Shop 1700 E. Lon ark (off Locust Grove) C41E [UIZ 11hR„r POM AM n' flA r F Meridian Community Center 201 E. Idaho Avenue (in Downtown Meridian) Garrett White Meridian Homecourt 936 Taylor Avenue -i (off Franklin Road) C4rP1p� f P&WNW� 7/12/2017 4 Powk y, PULzay & Ope� St O(IE �r� j Roger Norberg PAM AMRECMIJM Pawl, y, Meridian Park System Map, N & 5t�ac-ems ww•. r.. u•r .ir. � Lire � �'MMMr•.• �:�^If M!� �• tz /wu 4�r..�.w. " 1N I•w rwrq r.� lA�.wwM Geographic, a� Distribution ewe_. "—,.. C�i°'(e IDit IANC Prim AM PKCFAAM 6 ©u,r Park, Regional Parks — Large urban parks with abundant parking, capable of accommodating large groups and community events. Attracts users from throughout the city, state and region. 04'fi iu MWN Regional Parks: Julius M. Kleiner Memorial Park 4— Settlers Park Community Parks— Serve a broad purpose to the community while stili providing adequate neighborhood level of service to adjacent residents. Generally serves users within a 1— 3 mile radius. Adequate parking minimizes neighborhood conflict. Community Parks: Bear Creek Park Heroes Park T. Storey Park Tully Park --o- 'r 7/12/2017 6 ,)&w Park, y Neighborhood Parks -- Serve as the recreational and social focus of the neighborhood, primarily serving individuals, families and small groups who reside within walking distance. Limited on-site parking. nuo r,o �aw�oe Neighborhood Parks: *m B'^ Street Park Centennial Park Champion Park Chateau Park Gordon Harris Park Renaissance Park Seasons Park Special Use Parks — Cover a broad range of parks and recreational facilities oriented toward single -purpose use, limited, isolated or unique recreational needs. k 4 # Special Use Parks: I City Hall Plaza Cox Monument. Fire Station #4 Pocket Park Generations Plaza �"J` Storey Bark Park �.: RIUKAM 7/12/2017 7 13 Sports Parks — Sport -oriented facility. Sports Parks: 4m Heritage Middle School Ball Fields Jabil Field (�5 �E IDrt IANC dwt iuo MotuKw Regional Parks: Julius M. Kleiner Memorial Park Settlers Park Community Parks: Bear Creek Park Heroes Park Storey Park Tully Park Neighborhood Parks: 81" Street Park Centennial Park Champion Park Chateau Park Gordon Harris Park Renaissance Park Seasons Park Girls Fastpitch Tournament • May 26-28 • 40+ Teams Special Use Parks: City Hall Plaza Cox Monument Fire Station #4 Pocket Park Generations Plaza Storey Bark Park 20 Sports Parks: Heritage Middle School Ball Fields Jabil Field CCf E IDS PMO ANWOKAM Rachel Myers 7/12/2017 E P k& Rail.- wbH^ Tra.ik Meridian currently has "0 15 miles of pathways. Z -Card Map Ci% ion Jay Gibbons nws pro �tviunwi Meridian We maintain has been a Tree City within the CityUSA for y of f ANIF Elroy Huff NJ= An KOKAr" _s .Y F. i 9 r3 y fkt.. N u -y Downtown Tree Box Replacement Timeline � bM4 aaa� *1l� cm tto bn baws ed j r � FML I � 0% 10% 20% 30% 00% 50% 60% 70% 60% 6Q% 100% N Taal Taw B.— C4�� IDI�J. PW=No RCCWAM y 77 Summer Camp GrowthC4'lE IIt In f More Senior Activities PNW ue 7/12/2017 10 Basketball * Softball (Regular & slowpitch) Flag Football * Volleyball Recreational & Competitive '�"+ ......a Divisions m Tyler Roberds 7/12/2017 11 Activity Guide Enrollments by Period F.-2.6- 2500 .2002 p c 2000— 02M .2M a 1500 li*1+ F 1000 — — .20,2 500 •�13 OM14 0 !, .lou Miler GukM Spriny,Summer Guide F&I Gufde 4589 2016 .tole Activity Guide Period 2533 5 yrs .2012 1368 10 yrs Outdoor Adventure Camp GrowthC�l� in� f Jake Garro Basketball * Softball (Regular & slowpitch) Flag Football * Volleyball Recreational & Competitive '�"+ ......a Divisions m Tyler Roberds 7/12/2017 11 13 ,9 f ke, N v4wbe rk MPR Sports Teams ThroUgh May 4, 2017 M F W H 3 1° E00 500 400 700 200 100 0 3004 2000 3WT 7W/ 2000 20e0 3611 2012 2017 201A 2016 2014 2017 Calender Year am 6000 aoe6 3000 2000 1000 0 31105 20M 2007 2001 2061 2010 2011 2012 2013 2014 2015 2014 3017 Calender Year 559 2016 386 5 yrs 114 10 yrs CNNE 1n�f FAW k" pGIGUOM MPR Sports Participation Through May 4, 2017 CME Ion J PAM AND 1eG0A1M1 40.y Fm1 o.s. P.A01e.. err lr..e.r.er pr wr.ra varpr NrOre rorpr arrortairpw errrraarer efr0ar.arsr eiwnr Ylew�aY artier Oawr� �=- to rawor O1r�na nw r.yru isaa�s a.l. are.. asP.q e.+:saaw ise�+1 rr.w.Y rr.lar esa.a6aeovrna.. as.,vy rr.5.e.e+ errvrvreraYa.+++ Ormrr+Ya.+.e+ e'w.wu'rirY ar.pr ' OYI.w Pt<Vr.1M. OFlep Fo6e>a5 nAdu1 podprball ■burs FW Faagmh OFW 66*01 W oFAlt Vd"tall FOS~ Osl ,VosrrbO :Gars Spmg F"Vah Spn110 50116411 ■Sprang Vdl.ybal ■Spnng BmkwNl O *, B4a5emal owlm.l V."A" v1 7/12/2017 12 INA Goals: Better Customer Service Online Facility Reservations Remove Online Transaction Fees Timeline: Current Contract Ends 9/1 Using time Now to vet Best Option A Re "Special" in Special Events! Wit Sptzi,a.L F A R Unplug and Be Outside Week Paws in the Park Dog Fair CableOne Movie Nights in Meridian Gene Kleiner Day Community Block Party Independence Day Youth Farmers Market Howl -O -Woof Pooch Parade Rake Up Meridian Trunk or Treat & Dance to the Beat Christmas in Meridian y Park Ambassador Program City Hall Information Desk City Hall E Tour Guides CRIB ta`�1 Barbara Hatch nun Am RaAM 14 ray 1�- Nwwb�wy Volunteer Hours low Som moo 7000 6ao9 r 5999 j u09.5 4000 II 29!5.75 Spm d 2269 2000 1454 16iq i 1]90 1906 7007 7006 2OW 2010 5011 MI 293 ZOR 7015 3011 C4f-F>nl Tln PaasmpRtCRLU u Volunioer Hours Puk Amknudm Vakmresl Noun . [Ary Hal Frool Oerk Vqunlrer Hous . Olher V.tuw— Ho— 10000 9360.5 90000 8500 0000 S78k 80000 8 500 S71k 8000 70000 7500 .$62 7000 6500 60000 OWTolal Volunteer Hous = 6000 S48k —Other Volurrlaar Hour 5500 $46k 50000 1k ...� Cay Haa From Desk 500 0 4 M09.B 40000 Hom Park lA � uudor y 4000 S33k 09S2.S Vokmtmr Hour 2995.75 7112 30000 —r Coq Savkgs to the Cay ~ 3000 S21k f25k 250D 2260 2021 2204.75 1s000 lase 1�6 1310 20000 1�uQaoao - F 2006 2007 2005 2009 2010 2011 2012 2013 2014 2015 2016 Year �ip�f<E ID[Z IASN� tarso arm IrItklArlaa 7/12/2417 1S 3 New Parks to Open in 20171 c4fi In Mike Barton PNM An KCWAM Hillsdale Park Part of The krill collaboration 10 -acres near Eagle & Amity Agricultural theme Fall 2017 opening CRIE IDIt IANr. FOAU wo uuwo HILLSDALE PARK O 7/12/2017 16 ©wfkt,HortJZ"' Keith Bird Legacy Park Formerly called Bainbridge Park r 7.5 acre neighborhood park r Bainbridge Subdivision near Chinden and Ten Mile �iL'(EiD[Z IANC MM Am YOXNA r Reta Huskey Park 8.9 -acre neighborhood park Near Ustick and Ten Mile in the Bellano Creek Subdivision MT�r. �„ LYIfF1UpW Rm 1W ice/ N4fllt �on�Y nMwt A�wM - !a, � }w'g, • ."Y � tYm ux�w AYnp fi i [,i( f- ID[t � rm" No rntruon 7/12/2017 17 f C1 CEinF� tA[��. nwa NO awu a 77 -Acre Regional Park . South side of Lake Hazel Road, between Locust Grove & Eagle Roads Discovery theme .- Softball complex, tennis courts, dog area, pond, soccer fields, splash pad, picnic shelters, walkin }caths and more. A----------------------------------------� o � � � u Va � J.� �. Phase 2 -52 saes J CC(E InF� IANC nuo AM unLum 18 Strategic Goals 5.A. Spur development of quality, regionally significant facililies for recreation and entertainment in Meridian. 5B. Develop, maintain, and foster a portfolio of activities and events that serve the diverse needs of the citizens of Meridian. OVE iDR IAN;r-- J C% (4 E1°rt 1� Future Public Softball Complex 7/12/2017 19 PunW Destination Playground r Sandplay Water Feature Passive Green Space . Experiential Focus Softball Complex . Phase II: Soccer, Softball Fields Objective 5.8.1: Determine, attract, promote, and maintain a "signature" event for the City. foll MOVIE NIGHT IN MERIDIAN 7/12/2017 20 L This objective is beginning now. OQN� ftimAM Kezp- Up- w44 -k, ALL tGA.,e, Ac4ioiJ fLIKE US 1 FAGEBOOKI Meridian Parks and Recreation www.meridiancity.org/parks Storey Bark Park ma FOLLOW US ON Mashtag your photos in tW1�E@r our parks with: and @Meridianidaho OCA ink i� f Shelly Houston MpKam 7/12/2017 21 7/12/2017 22 ME I k N� a Qtu a w a_ z W O Q J Q a 0 OC O E W OC W Z Z W a J ME 7/12/2017 DRONES IN CITY PARKS Presentation to Meridian Parks & Recreation Commission Emily Kane, Deputy City Attorney July 12, 2017 Overview: Drones AKA Unmanned Aerial Vehicles (UAVs) Idaho Code: Remotely operated, powered aerial vehicle, aircraft, or drone that does not carry a human operator and can fly autonomously or remotely FAA: Aircraft that is operated without the possibility of direct human intervention from within or on the aircraft Overview: Drones Overview: Drone Laws Regulated by Federal Aviation Administration Remote pilot in command (commercial use) Model aircraft operator (hobby/recreational use) Public aircraft operations (governmental use) Regulated by Idaho Code § 21-213 — Not allowed: "Record an individual' without written consent Surveillance of private residence Photos/videos of farming operations Regulated by Meridian City Code § 13-2-6(T) 2 Current Parks Code Meridian City Code § 13-2-6(T): Except as expressly authorized by the director, the following prohibitions shall apply in all City parks. These prohibitions shall not apply to police officers or MPR personnel acting in the course and scope of their duties. T Remote Controlled Objects: No person shall operate a remote controlled toy, vehicle, or other object when other persons are present. A violation of this provision shall be an infraction, the penalty for which shall be twenty five dollars ($25.00) plus court costs. Proposed Parks Code Update Meridian City Code § 13-2-6(T): Except as expressly authorized by the director, the following prohibitions shall apply in all City parks. These prohibitions shall not apply to police officers or MPR personnel acting in the course and scope of their duties. T Remote Controlled Objects: Except by written order of the Director, kWo person shall operate a remote controlled toy, vehicle, or other object when other persons are present or during a special event or or presents a risk of harm to persons, animals, or property. A violation of this provision shall be an infraction, the penalty for which shall be twenty five dollars ($25.00) plus court costs. 7/12/2017 3 Proposed Parks Code Update Clarifies that Director has discretion Director's order—time, place, manner Condition of temporary use permit "When other persons are present" "Other" x Operator's helpers, spectators, participants "Other" = Hon -participants Address noise, collision, privacy concerns Special events Event organizer can have a drone "Bring your own drone" not allowed Safety—people, animals, property 7/12/2017 4 E IDIAN:--- PARKS Ft RECREATION COMMISSION PARKS COMMITTEE MISSION: The mission of the Parks Committee is to help steer future locations, park identities, amenities, and art to better serve the demands of the City of Meridian and to work closely with the MPR Department to develop and implement concepts into functional parks that serve all citizens. GOALS Ft OBJECTIVES a Fiscal Year 2016-2017: 1. Recommend the design, construction, and installation of two artificial shade structures at Bear Creek and Julius M. Kleiner Memorial Parks. 2. Continue to seek opportunities to add shade in parks. 3. Assist in the design and development of the future South Meridian Regional Park. 4. Develop specific recommendations for multi -generational amenities. 5. Work with the Arts Commission in using art to reinforce the identities of the three parks— Heroes, Champion, and Renaissance. 6. Develop a recommendation for a new Memorial Plaza in Kleiner Park. MINUTES • Wednesday, July 12, 2017 The Parks Committee met on Wednesday, July 12, 2017 in the City Council Conference Room at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:40 p.m. Attending: X Sharon Borton, Commissioner Et Chairwoman (Minutes Taker) MPR Commission Parks Committee Meeting - August 9, 2017 Page 1 of 3 Persons desiring accommodation for disabilities related to documents andlor hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Creg Steele, Commissioner X Jessica West, Commissioner X Steve Siddoway, MPR Dept. 1. Memorial Program/Kleiner Memorial Plaza Update The MPR Department partnered with the MYAC, and Lance Baumgartner presented to Council; he did a great job. MPR staff and Commissioners are hopeful that they can do this as a design -build. There will be $20,000 allocated for the project from the MYAC participatory budgeting process. This project will kick off in late summer/early fait. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 2. Heroes Park Art Update The Journey of Heroes Art project was presented to Council last night. The artist, Ken McCall, has secured the rights for all of the flag images. The Committee asked to see those finalized images for their next meeting. Action Items: • MPR staff to provide finalized images at the next Committee meeting for review. Committee Recommendations to Commission: • None at this time. 3. Shade Update Steve reviewed the history of the Committee's shade inquiry approximately two years ago. Then they went into the Kleiner bandshell shade options. There was one design they really liked which involved a covering that started at the bandshell and expanded out that would be canvas and have some girders on the side that look like the artwork in Kleiner Park. Shade is still being investigated with the architect as well. They are moving in the right direction. They discussed the second shade project at Bear Creek Park. This is a shade structure with a roof and four poles (standard picnic shelter) that will be situated in between the softball fields. Construction kicks off in September 2017. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 4. South Meridian Regional Park Update Mike Barton will provide a design development update later in the evening. He will also initiate a park naming discussion. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 5. Fire Station Update in Bear Creek Park MPR Commission Parks Committee Meeting - August 9, 2017 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. They also briefly discussed the Fire Station and location in Bear Creek Park. This is something that is still being examined by the Fire Department and City Council. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, August 9, 2017 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Images for Heroes Park Art Update 2. Continued Shade Discussion 3. Staffing in Parks after 3 p.m. MPR Commission Parks Committee Meeting - August 9, 2017 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS Ek RECREATION COMMISSION PATHWAYS COMMITTEE MISSION: The mission of the Pathways Committee is to identify opportunities to implement and develop a connected pathway system that enhances the quality of life through transportation alternatives. GOALS Et OBJECTIVES* Fiscal Year 2016-2017: 1. Plan for the Spring Pathways Tour on April 12, 2017. 2. Plan for the 2017 Pathways Priority Workshop on November 8, 2017. 3. Foster avenues to engage the public and increase outreach to the community in support of pathways and connectivity via media, pathway -related events, and/or regional pathway planning efforts. 4. Actively support the pathway project priorities. 5. identify gaps or missing pathway connections across the community to get them developed and/or upgraded. MINUTES * Wednesday, July 12, 2017 The Pathways Committee met on Wednesday, July 12, 2017 in Council Chambers at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:40 p.m. Attending: X John Nesmith, Commissioner Et Chairman MPR Commission Pathways Committee Meeting - August 9, 2017 Page 1 of 2 Persons desiring accommodation for disabilities related to documents andlor hearings: Please contact the City Clerk's Office at 888-4433 at (east 48 hours prior to the meeting. X Hannah Sturtevant, Commissioner 0 Debbie Shaner, Commissioner X Mike Barton, MPR Dept. 1. ACHD Pedestrian Advisory Committee Update John provided an update from the last meeting held. Members did a walking audit in downtown Boise to look at some pathways, trees, etc. Some of the information he will take back and share related to the things dealt with in downtown Meridian. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 2. Staff Update on Pathway Projects Mike reported the Five Mile Creek Pathway directional signage has been added at various sites. Staff members are working on a few sign -related issues. Mike reported the construction contract for Segment H2 from Badley to Fairview was approved by City Council last night. After a notice to proceed has been issued, the project should be under construction in a month. MPR staff has acquired an easement regarding the Linder Road sidewalk widening pathway connection. They will get an approved set of plans from ACRD, because part of it touches the right-of-way. Shortly thereafter, the project will go to bid for three to four weeks. Mike also provided an update about the Rail -With -Trail Pathway and a couple other pathways he is handling. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, August 9, 2017 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, !D 1. Staff Update on Pathway Projects and Signage MPR Commission Pathways Committee Meeting - August 9, 1017 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. (�EID11 IAN,- �J PARKS 8t RECREATION COMMISSION MARKETING COMMITTEE MISSION: The mission of the Marketing Committee is to promote events, programs, signage, and amenities in the City of Meridian, as well as develop and maintain relationships with community organizations. GOALS Et OBJECTIVES • Fiscal Year 2016-2017 1. increase Commissioner presence in the community by generating Commissioner sign-up sheets. 2. Generate an MPR Calendar of monthly activities. 3. Solicit and/or present an MPR PowerPoint presentation to Community Organizations. 4. Assist the Meridian Chamber of Commerce with a tourism presentation/package from grant funding for visitors. 5. Identify social media marketing for Parks Et Recreation Month (July). 6. Assist with marketing items for hand-out. MINUTES • Wednesday, July 12, 2017 The Marketing Committee met on Wednesday, July 12, 2017 in the Clerk's Conference Room located at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:45 p.m. Attending: 0 Jo Greer, Chairwoman Et Commissioner MPR Commission Marketing Committee Meeting - August 9, 2017 Page 1 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Kayla McNay, Commissioner (Minutes Taker) X Keith Bevan, Commissioner X Shelly Houston, MPR Dept. X Colin Moss, MPR Dept. X Anne Little Roberts, City Council Liaison 1. Commissioner Community Presence ft Monthly Activities Shelly will create some sign-up sheets for the Community Block Party, and possibly Trunk or Treat ready for the next Committee meeting. The group would like to encourage Commissioner presence at Movie Night and potentially the Youth Farmers Market. Action Items: • Shelly to create/revise the sign-up sheets. Committee Recommendations to Commission: • None at this time. 2. Solicitation to Groups (Assist Steve Siddoway) The Committee now has a list of service clubs they will be soliciting to. Keith provided an idea of potentially adding to the list realtor groups and Meridian schools and teachers as recipients of the MPR Department's Community PowerPoint for marketing purposes. Anne suggested the American Legion Post 13. Action Items: • Shelly will modify the list to include possible realtor groups as well as others. Committee Recommendations to Commission: • None at this time. 3. Chamber Presentation (Colin Moss Et Anne Little Roberts) Colin met with Taylor Williamson to suggest venues for sporting events in Meridian regarding the economic impact to the City. Action Items: • Colin has survey work to complete. Committee Recommendations to Commission: • None at this time. 4. Rock of Honor Liaison (This item was combined with "Commissioner Community Presence Ft Monthly Activities" noted above.) Action Items: • Merge this topic with agenda item #1 noted above. Committee Recommendations to Commission: • None at this time. 5. Parks Ft Recreation Month This month is Parks ft Recreation Month. Hashtags #Meridian Parks and #PlayOnJuly were created for families to take pictures in Meridian parks and post on social media. Action Items: • Shelly will continue to monitor the contest photos being submitted via social media. MPR Commission Marketing Committee Meeting - August 9, 2017 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Committee Recommendations to Commission: • None at this time. 6. New Marketing Ideas Colin reported Renee White is exploring the following possibilities: o Expanding the area for the Trunk or Treat and Dance to the Beat event; o Adding a Twilight Christmas Market for Christmas in Meridian; and o Adding a theme for the Community Block Party. Action Items: • None at this time. Committee Recommendations to Commission: • Potentially ask for theming suggestions. The meeting adjourned at approximately 6:38 p.m. AGENDA • Wednesday, August 9, 2017 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Commissioner Community Presence Et Monthly Activities 2. Solicitation to Groups (Assist Steve Siddoway) 3. Chamber Presentation (Colin Moss Ft Anne Little Roberts) 4. Parks Et Recreation Month Debrief 5. New Marketing Ideas MPR Commission Marketing Committee Meeting - August 9, 2017 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. CjQE IDIAN-- PARKS 8t RECREATION DEPARTMENT STAFF REPORTS August 9, 2017 Administration Division Parks Et Recreation Director's Report: STEVE SIDDOWAY (Please note, a verbal report will be provided at the August 9, 2017 MPR Commission Meeting.) Parks Division Parks Superintendent's Report: MIKE BARTON (Please note, a verbal report will be provided at the August 9, 2017 MPR Commission Meeting.) Parks €t Pathways Project Manager's Report: MIKE BARTON (Please note, a verbal report will be provided at the August 9, 2017 MPR Commission Meeting.) City Arborist's Report: ELROY HUFF 1. Tree Removals and Plantings - I have received great help from our seasonal staff with regard to various tree removals and plantings within the park system. Parks 8: Recreation Department Staff Reports - August 9, 2017 Page 1 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting, 2. Generations Plaza Christmas Tree - I have secured a Christmas tree for the annual Christmas in Meridian Tree lighting Ceremony in Generations Plaza. 3. Meridian Development Corporation Presentation - I am preparing a presentation to MDC to report on the 2017 Downtown Tree Sox Replacement project and to provide a proposal for next year's project(s). Recreation Division Recreation Manager's Report: COLIN MOSS 1. New Software - We continue to prepare for a software changeover in December. 2. Meridian Youth Farmers Market - Vendor participation at the Youth Farmers Market has been excellent so far this year with over 30 total vendors almost every week. The attendance has still been a little lower than what we'd like it to be, but our department and the Mayor's Office is constantly putting it out there to help promote it. 3. Event Scheduling - There are currently 57 events that have either taken place or are on the calendar to take place at a park this year. Weekly food truck rallies at Kleiner and Heroes Parks just got up and running. Other upcoming events include a couple of Concerts on Broadway dates, the Revival Music Fest, Idaho Arthritis Awareness Walk, and Kleiner Park Live. 4. Drone Certification - I will be the first person in our department to take the drone certification course. I'm currently in the middle of the course material and plan to take the test within the next couple of months. 5. Generations Plaza Concessions - We had a vendor approach us about placing a snow cone kiosk in Generations Plaza. Over the last month, we've worked through contract details as well as reaching out to surrounding businesses to ensure it would be a good fit. The new kiosk was placed on July 24'h and is up and running. 6. Field Reservations - We're approaching the fall season for several sports organizations, so fields will start to be used more heavily again which brings with it additional coordination. Parks 8: Recreation Department Staff Reports - August 9, 2017 Page 2 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Homecourt Facility Manager's Report: GARRETT WHITE Scheduling - This is an ongoing project, and I print off each week's schedule to post onsite for all staff and YMCA staff. Like I mentioned last month, I have scheduled out the facility through May 2018. After May 2018, the YMCA may or may not be moved out of the Homecourt facility. Their move -out date is determined by the new YMCA construction timeline. I have met with them several times in the past few weeks and will schedule their summer camps in the Homecourt facility regardless if they move out or not. 2. Winter Programming - I will advertise for the new Indoor Softball League this year in late fall. We have changed our Fall League to Men's and our Winter League to Coed, due to the number of teams we currently have in the fall outdoor leagues. I continue to work with our current Softball Umpires Association to determine rules and regulations for this league. 3. Projects: • Zoo Fan Installation - Mike Barton has been championing this project. This project will begin Tuesday, September 5t" and will be approximately two weeks long. The fans will help eliminate the moisture issue we have had in the past. Security Cameras - We have installed the gym security cameras but still need to put protective cages around them to prevent damages. We are also looking into installing a few more cameras. Hoop System Repairs and Service - The eight (8) hoops that are in the gym facility have never been serviced. We had a bolt come loose and one hoop system was broken down for a day. All hoops will have bolts tightened and baskets and backboards re -aligned and set to meet all safety standards. This service should be done once every two years and maybe once a year based on use. Floor Repairs Due to Moisture - We are working with ICRMP to determine the next steps. There is no more moisture or standing water under the floor. The repairs will be done the same time we do the annual refinishing of the floor. • Parkiny, Lot Reseal and Restripe - This project will begin the week of August 14th or the week of August 21St. Parks 8 Recreation department Staff Reports - August 9, 2017 page 3 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 4. Bay 5 Renovations We are still working with Insight Architects and reviewing design concepts. We hope to take the final concept to the MPR Commission in August or September. 5. Budget - I have been reviewing the Homecourt budget on a weekly basis. 6. Accounts Receivable - With Jeanette Sanchez's help, I have been sending out invoices for all reservations at the Homecourt. This last month was slower, due to the nicer outdoor weather. August will be slower as well considering the gym will be closed for two weeks or more for the resurfacing/ refinishing project. Recreation Coordinators' Report: JAKE GARRO, RENEE WHITE, Et TYLER ROBERDS 1. Fall Activity Guide - Jake is working to finalize the 2017 Fall Activity Guide. The activity guide will be released August 11. Fall classes will begin the week of September 4 and conclude December 22. Classes will be held in the Meridian Community Center and various locations around the community. 2. 2017 Fall Activities - Jake is inputting 2017 Fall Classes into our registration software. Classes for fall registration begin August 11; therefore, all classes need to be inputted into our software program so we are ready to begin fall registration on August 11. 3. Camp Mer -Ida -Moo - Camp Mer -IDA -Moo concludes August 11. Camp Mer -IDA - Moo has been very busy this year. Our two sites, Siena Elementary and Willow Creek Elementary, have been nearing capacity (50) each week this summer. We are looking to expand an additional site in North Meridian for the summer of 2018 at Discovery Elementary. 4. Outdoor Adventure Camp - Outdoor Adventure Camp will also conclude August 11. This camp has met its capacity of 12 each week this summer. This 9 -week camp meets at Willow Creek Elementary each day before embarking on adventurous activities throughout the Treasure Valley. 5. Let's Play Sports Camp - Let's Play Sports Camp concluded August 4. This camp for kids ages 6 - 11 meets weekly at Chateau Park and Heroes Park. Let's Play Sports Camp focuses on skills and drills and fun games in activities, such as Basketball, Football, Soccer, Baseball, and Softball. Parks B Recreation Department Staff Reports - August 9, 2017 Page 4 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 6. CableONE Movie Night in Meridian - It's been another successful year for Movie Night in Meridian. Weather caused us to shut down just one movie. Huge audiences of movie goers continue to come early to enjoy the park and stay late to watch the family -friendly movies. Large groups of teenagers continue to be our biggest challenge. We have removed the 18 and older signs and restrictions as they are completely unenforceable. We have reduced the number of MAV event security from six to two and asked them to rove the entire night reminding youth to please sit. The new projector purchased with the continuing 5 year CableONE sponsorship is superb. I am also very pleased with our new audio-visual set-up technical crew VCI Audio Entertainment. The quality is consistent, and the service is exceptional. Movie night continues through August 25 with the delightful "Lego Batman" as our closing feature movie. 7. Independence Day Festival - The Independence Day event was another monumental success. Attendance continues to grow; perhaps due to Boise's fireworks moved from the flooded Ann Morrison park to the fairgrounds or just the growth of the city. We offered old-fashioned games ran by volunteers including three legged races, sack race, and corn -hole toss. Live music filled the air while youth played on the jump houses until everyone settled in to watch the sky light up. 8. Meridian Community Block Party - The Meridian Community Block Party is on the horizon; it takes place Saturday, September 9, from 10 a.m. - 5 p.m. in Julius Kleiner Park. The one -day event is sponsored by Idaho Central Credit Union, The Village in Meridian, Boise Co-op, Westside Bodyworks, and Rocky Mountain Roll. Saint Alphonsus will provide the first aid station, and media sponsors from our new radio partners Scripps will promote the event with ads and promos in advance, as well as be onsite for live radio remotes. The day will feature the Mascot Dance Off and a large variety of youth activities and local businesses. 9. Mayor's Youth Advisory Council - Under the new leadership of Jodi St. Martin, the Mayor's Youth Advisory Council and subcommittee advisors have been meeting this summer. Our goals include planning the year's events in advance as much as possible, training our chair to lead the meetings and run the events, and work on earning better attendance at the TAC events. Planning is already underway for the 2017 Trunk or Treat event on Thursday, October 26. 10. Christmas in Meridian - The Christmas in Meridian Committee has been meeting and is excited to continue growing this event. New this year, the Parks Ek Recreation Department Staff Reports - August 9, 2017 Page 5 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. hours of the bazaar have been extended to offer evening shopping. We have extended the footprint to include the City Hall Plaza and are adding entertainment and food options. 11. Fall Softball - Fall Softball is off and running. We maxed out again with 90 teams and ended up with 15 teams on the waitlist. With the league starting a week late, softball won't end until the first of October. With most of Tyler's fields not having lights, he will only be able to play one game a night starting mid-December. This will cause problems with his officiating budget as he has to guarantee officials two games as per our contract. Hopefully the weather cooperates this season so there aren't any other delays. 12. Summer Volleyball - Summer Volleyball had a total of 27 teams, which is 5 teams higher than last year. Games are played at Bear Creek Park. There are only a couple weeks left in the season, and teams are starting to forfeit more often. It's very hot, and teams are starting to see repeat opponents lowering the motivation to show up. 13.3v3 Summer Basketball - 3v3 Summer Basketball had 6 teams sign up in its first year. Tyler had a team drop half way through and had to recruit another team. This league also has two weeks remaining and is running smoothly. This league will likely grow next year as players seem to enjoy it. 14. Red Eye Softball Tournament - The Meridian Red Eye Softball Tournament maxed out with 18 teams. Tyler even had to start games at a different location just to get all the games in the time permitted. Tyler will start tourney preparation beginning Friday, August 4th at noon and will work through the night until 7 p.m. on Saturday. Tyler has a staff member helping him Saturday morning so he can hopefully get a nap in. 15. Fall Sports Registration - Fall Volleyball, Basketball and Flag Football are open for registration. We will likely max out in Volleyball and Basketball. 16. Volleyball Survey Results - Players are in favor of playing having night -specific leagues. For example, Coed would only play on Tuesday/Thursday, and Women would only play on Monday/Wednesday. Tyler will likely input this starting in winter. Eventually all sports will start going towards this format. Parks a Recreation Department Staff Reports - August 9, 2017 Page 6 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting. CITY OF MERIDIAN RESOLUTION NO. r /17 7 BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, LITTLE ROBERTS, MILAM, AND PALMER A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN ADOPTING THE MERIDIAN PARK AND FACILITY NAMING POLICYAND PROCEDURES; ESTABLISHING THAT SUCH POLICY SHALL SUPERSEDE THE PREVIOUS POLICY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code section 2-4-2(A)(4) charges the Meridian Parks and Recreation Commission with proposing and recommending rules and regulations for the control and regulation of City parks and facilities, subject to approval by the Mayor and City Council; WHEREAS, the Meridian Parks and Recreation Commission and Meridian Parks and Recreation Department staff reviewed and analyzed the Meridian Parks and Recreation Properties Naming Policy, adopted by City Council via Resolution no. 07-552, on April 3, 2007 {"2007 Naming Policy"), determined that it contains some outdated information, and proposed amendments thereto; and WHEREAS, on October 12, 2016, the Parks and Recreation Commission recommended that City Council approve the Meridian Park and Facility Naming Policy and Procedures, attached to this resolution, which is to supersede the 2007 Naming Policy; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City of Meridian hereby adopts the Meridian Park and Facility Naming Policy and Procedures, a copy of which is attached to this resolution and incorporated herein by this reference. Section 2. That the Meridian Park and Facility Naming Policy and Procedures shall supersede the 2007 Naming Policy; Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. 2016. ADOPTED by the City Council of the City of Meridian, Idaho, this 1 st day of November, APPROVED by the Mayor of the Ciof Meridian, Idaho, this 3 st day of November, 2016. APPROVED: ��" IwcGs� ATTEST: r rn ca d �'g+O"�m e Weed C.J oles, ity ClerkMayor T L p � eAsua�•l RESOLUTION ADOPTING MERIDIAN PARK AND FACILITY NAwuNG POLICY AND PROCEDURES PAGE 1 OF 3 MERIDIAN PARK AND FACILITY NANIING POLICYAND PROCEDURES I. PURPOSE The purpose of this policy is to add meaning, significance, and uniformity to the park and recreation properties of the City of Meridian by developing park names that embody the values and heritage of the local community. II. POLICY It is the policy of the City of Meridian that Meridian Parks and Recreation properties and facilities shall be named in general accordance with criteria and procedures set forth below. In every case, park names should represent enduring community values and be mindful of future generations. Meridian City Council shall retain sole discretion over the naming of parks and facilities. Nothing in this policy shall be construed to bind City Council to name a park or facility pursuant to any recommendation, proposal, or donation. Nothing in this policy shall be construed to prohibit the changing of names of parks or facilities by the City Council, in City Council's sole discretion. Renaming a park or facility shall occur pursuant to the policy and procedures established for park or facility naming. III. PROCEDURE Naming a park or facility may be initiated by the Mayor, City Council, Meridian Parks and Recreation Commission or any subcommittee thereof, Meridian Parks and Recreation Department staff, property donor, or individual citizens. A formal letter of proposal shall be submitted to the appropriate subcommittee of the Meridian Parks and Recreation Commission, which shall consider the proposal(s) and submit a recommendation to the Meridian Parks and Recreation Commission. The Commission shall review the proposed name(s), take public comment, and make a recommendation for the name to the Mayor and Meridian City Council. The final decision regarding naming of a park, facility, or any portion thereof shall be made by the City Council and approved by resolution. IV. GUIDELINES A. No similar, subdivision names. To minimize confusion, proposed park names that are similar to those of existing facilities shall be avoided. To avoid the appearance that the public park is a private park, the name of the adjacent or surrounding subdivision shall be avoided as the name of the public park. B. Naming after a person. A proposal to name a park or facility after a living person shall include biographical information about that person, including a description of his or her connection to the park or facility and to the Meridian community. A proposal to name a park or facility after a deceased person shall include biographical information about that person, including a description of his or her connection to the park or facility and to the Meridian community, and Department staff shall obtain written permission of the individual's closest living relative prior to consideration of the proposal. C. Donor's naming priority. Conditions or stipulations of original property donation, deed or development shall be honored regarding the name of a park. Absent such conditions or MERIDIAN PARK AND FACILrrY NAMING POLICY AND PROCEDURES PACE 1 OF 2 stipulations, the following guidelines shall be considered when deciding whether a donor's proposed park or facility name may have priority: 1. Park. Subject to the policy and procedure established herein, where an individual or organization donates, at no cost to the City of Meridian, all or substantially all of a park's land or development, such entity may propose a name for the park, which proposed name shall be given first priority in the naming procedure. 2. Facility. Subject to the policy and procedure established herein, where an individual or organization donates, at no cost to the City of Meridian, all or substantially all of a facility or its development, such entity may propose a name for the facility, which proposed name shall be given first priority in the naming procedure. 3. Valuation of donations. For purposes of this policy, "donation" shall be defined as a gift to the City of Meridian without costs or expense to, or foregone fees by, the City of Meridian. A donation that affords the donor credit toward or reimbursement of impact fees shall not qualify. Donations may include monetary as well as in-kind donations and may be a one-time or cumulative donation or a bequest. All donations are subject to final approval and acceptance by the City Council. Valuation of donations, and whether the value donated is "substantially all" of the development, shall be determined by City staff, with the advice of the Commission. 4. Development. For a donor to be eligible for naming priority, the park or facility donated must be developed in accordance with the approved site master plan or statement of character and/or criteria approved by the Meridian City Council. MERIDIAN PARK AND FACILITY NAMING POLICY AND PROCEDURES PAGE 2 OF 2