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2017-08-08Meridian City Council Meeting Agenda Tuesday, August 8, 2017 – Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. 1. City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, August 8, 2017 at 3:00 PM 1. Roll-Call Attendance X Anne Little Roberts X Joe Borton X Ty Palmer X Keith Bird __O___ Genesis Milam __X___ Luke Cavener X Mayor Tammy de Weerd (left at 5:50pm) 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted 4. Consent Agenda Approved A. Approve Minutes of June 19, 2017 City Council Budget Workshop B. Approve Minutes of July 18, 2017 City Council Regular Meeting C. Approve Minutes of July 25, 2017 City Council Regular Meeting D. Tumble Creek No. 6 Pedestrian Pathway Easement E. Tumble Creek No. 5 Pedestrian Pathway Easement F. Golden Grove Subdivision Water Main Easement G. Final Order for Howry Lane Subdivision No. 3 (H-2017-0086) by M3 Acquisitions, LLC Located 5220 S. Howry Lane H. Final Order for Paramount Director Subdivision No. 1 (H-2017-0090) by Brighton Investments, LLC Located Southwest Corner of N. Meridian Road and W. Chinden Boulevard I. Final Order for Brinegar Prairie No. 2 (H-2017-0094) by Challenger Development, LLC Located 2220 N. Ten Mile Road CITY COUNCIL WORKSHOP MEETING AGENDA Meridian City Council Meeting Agenda Tuesday, August 8, 2017 – Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. J. Final Order for Whiteacre Subdivision No. 3 (H-2017-0092) by Whiteacre Development Corp Located West Side of N. Meridian Road, Between W. Ashton Drive and W. Lava Falls Drive K. Findings of Fact, Conclusions of Law, Decision and Order for Healthy Living Subdivision (H-2017-0076) by The Boise Family YMCA Located 5175 S. Howry Lane L. Findings of Fact, Conclusions of Law, Decision and Order for Healthy Living Condominiums (H-2017-0075) by The Boise Family YMCA Located 5175 S. Howry Lane M. Findings of Fact, Conclusions of Law, Decisions and Order for Stor-It Self Storage (H-2017-0071) by Stor-It Self Storage, LLP Located 3735 N. Ten Mile Road N. REVISED Development Agreement for Caven Ridge Estates East (H-2017- 0020) with New Cavanaugh, LLC located south of E. Victory Road and east of S. Meridian Road, in the northwest 1/4 of Section 30, Township 3 North, Range 1 East O. Joint and Mutual Release between Ada County Highway District and the City of Meridian Regarding the CVAH, Inc. Bankruptcy Matter P. Interagency Governmental Agreement between City of Meridian and Western Ada Recreation District for Waiver of Costs and Fees Q. Resolution No. 17-2022: A RESOLUTION APPROVING SUBMISSION AND ADOPTION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT FIVE- YEAR CONSOLIDATED PLAN (2017-2021) AND ITS INCLUDED PROGRAM YEAR 2017 ANNUAL ACTION PLAN TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST THE SAME ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. R. Community Match Agreement No. 2 with Idaho College of Osteopathic Medicine S. Professional Services Agreement with Troy Sloan on behalf of Teagan Sloan For Artwork For Traffic Box Art Project for an amount not to exceed $50 T. Aw ard of Bid and Approval of Agreement to Tonka Water for the “WELL 22 WATER TREATMENT FILTER EQUIPMENT” project for a Not-To-Exceed amount of $390,200.00. Meridian City Council Meeting Agenda Tuesday, August 8, 2017 – Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. U. Approval of Task Order 10044.N CH2M Hill Engineers, Inc. for the “WRRF HEADWORKS CAPACITY EXPANSION – PROCESS CONTROL SOFTWARE” project for a Not-To-Exceed amount of $201,223.00. V. AP Invoices Paid August 2, 2017 - $553,700.53 W. AP Invoices for Payment - $696,800.71 5. Items Moved From the Consent Agenda 6. Community Items/Presentations A. Short Term Rental Discussion B. Dairy Days After Action Report Absorb additional $206.25 for Cost Share Approved 7. Department Reports A. Community Development Annual Department Report B. Growing Together/Fields District Update C. Quarterly Finance Department Update D. First Amendment to the Building Plans Examiner Contract Approved E. Letter to ACHD Regarding Initial Draft of the 2018-2022 Integrated Five Year Work Plan Approved F. Parks & Recreation Department: Proposed Update to Parks Code provisions on use of remote-controlled objects in parks, including drones Take back to Parks and Recreation Commission to bring back a different version G. Legal Department: Meridian Standard Operating Policy, Number 3.5, Travel and Expense Reimbursement Policy to be brought back with a resolution H. 2017 City Survey Follow -up 8. Future Meeting Topics Meridian City Council Meeting Agenda Tuesday, August 8, 2017 – Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. 9. Executive Session per Idaho State Code 74-206(1)(a): To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. Vacated Adjourned at 7:38pm Meridian City Council Workshop August 8, 2017. A meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday, August 8, 2017, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Ty Palmer, Luke Cavener and Anne Little Roberts. Members Absent: Genesis Milam. Others Present: Bill Nary, C.Jay Coles, Bruce Chatterton, Caleb Hood, Warren Stewart, Jamie Leslie, Dave Jones, Jaycee Holman, Bruce Freckleton, Mike Barton, Brent Bjornson and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Keith Bird ______Genesis Milam __X__ Lucas Cavener __X Mayor Tammy de Weerd De Weerd: Well, welcome to our City Council meeting. We appreciate that all of you are here to join us. For the record it is Tuesday, August 8th. My husband's birthday. I know it. Thank you. I will let him know that. It's 3:00 o'clock. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Thank you. Item 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) De Weerd: I think we need to have our school age kids come and teach us the pace of the Pledge of Allegiance, so we all participate as one voice, so -- if you have never been at a school during the Pledge of Allegiance, you really need to. It's awesome. It gives you goosebumps. Item 3: Adoption of the Agenda De Weerd: Okay. Item 3, adoption of the agenda. Meridian City Council Workshop August 8, 2017 Page 2 of 94 Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: On the agenda the -- Item 4-Q, the resolution number is 17-2022 and with that everything else is as printed. I move we adopt the agenda as printed. Borton: Second. De Weerd: I have a motion and a second to adopt the agenda as printed. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 4: Consent Agenda A. Approve Minutes of June 19, 2017 City Council Budget Workshop B. Approve Minutes of July 18, 2017 City Council Regular Meeting C. Approve Minutes of July 25, 2017 City Council Regular Meeting D. Tumble Creek No. 6 Pedestrian Pathway Easement E. Tumble Creek No. 5 Pedestrian Pathway Easement F. Golden Grove Subdivision Water Main Easement G. Final Order for Howry Lane Subdivision No. 3 (H-2017-0086) by M3 Acquisitions, LLC Located 5220 S. Howry Lane H. Final Order for Paramount Director Subdivision No. 1 (H-2017- 0090) by Brighton Investments, LLC Located Southwest Corner of N. Meridian Road and W. Chinden Boulevard I. Final Order for Brinegar Prairie No. 2 (H-2017-0094) by Challenger Development, LLC Located 2220 N. Ten Mile Road Meridian City Council Workshop August 8, 2017 Page 3 of 94 J. Final Order for Whiteacre Subdivision No. 3 (H-2017-0092) by Whiteacre Development Corp Located West Side of N. Meridian Road, Between W. Ashton Drive and W. Lava Falls Drive K. Findings of Fact, Conclusions of Law, Decision and Order for Healthy Living Subdivision (H-2017-0076) by The Boise Family YMCA Located 5175 S. Howry Lane L. Findings of Fact, Conclusions of Law, Decision and Order for Healthy Living Condominiums (H-2017-0075) by The Boise Family YMCA Located 5175 S. Howry Lane M. Findings of Fact, Conclusions of Law, Decisions and Order for Stor-It Self Storage (H-2017-0071) by Stor-It Self Storage, LLP Located 3735 N. Ten Mile Road N. REVISED Development Agreement for Caven Ridge Estates East (H-2017-0020) with New Cavanaugh, LLC located south of E. Victory Road and east of S. Meridian Road, in the northwest 1/4 of Section 30, Township 3 North, Range 1 East O. Joint and Mutual Release between Ada County Highway District and the City of Meridian Regarding the CVAH, Inc. Bankruptcy Matter P. Interagency Governmental Agreement between City of Meridian and Western Ada Recreation District for Waiver of Costs and Fees Q. Resolution No. 17-2022: A RESOLUTION APPROVING SUBMISSION AND ADOPTION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT FIVE YEAR CONSOLIDATED PLAN (2017-2021) AND ITS INCLUDED PROGRAM YEAR 2017 ANNUAL ACTION PLAN TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST THE SAME ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. Meridian City Council Workshop August 8, 2017 Page 4 of 94 R. Community Match Agreement No. 2 with Idaho College of Osteopathic Medicine S. Professional Services Agreement with Troy Sloan on behalf of Teagan Sloan For Artwork For Traffic Box Art Project for an amount not to exceed $50 T. Award of Bid and Approval of Agreement to Tonka Water for the “WELL 22 WATER TREATMENT FILTER EQUIPMENT” project for a Not-To-Exceed amount of $390,200.00. U. Approval of Task Order 10044.N CH2M Hill Engineers, Inc. for the “WRRF HEADWORKS CAPACITY EXPANSION – PROCESS CONTROL SOFTWARE” project for a Not-To-Exceed amount of $201,223.00. V. AP Invoices Paid August 2, 2017 - $553,700.53 W. AP Invoices for Payment - $696,800.71 De Weerd: Item 4 is our Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: As stated earlier, Item 4-Q the resolution number is 17-2022. With that I move we approve the Consent Agenda as published. Mayor to sign and the Clerk to attest. Bird: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Meridian City Council Workshop August 8, 2017 Page 5 of 94 Item 5: Items Moved From the Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 6: Community Items/Presentations A. Short Term Rental Discussion De Weerd: So, we will move into Item 6-A and I will turn this over to Mr. Nary. Nary: Thank you, Madam Mayor, Members of the Council. This is to update you on the question regarding short-term rentals we had at your workshop in November. C.Jay is just going to get the presentation pulled up here. There we go. So, to bring everyone else up to speed, in case they weren't, listening to this issue back in November, we had some citizens express concerns about short-term rentals being used in our community and we are trying to identify what the issues were, the problems and concerns. You had some of the citizens speak to you and some of them are here again today. There is also some folks here that we have spoken to since November that actually have short-term rentals and are property owners who do use their property in that fashion and they may also wish to address you on that subject, too. So, we had an internal work team made up of people from both my office, the Clerk's office, Code Enforcement, Planning, Building and the Mayor's office to discuss this and try to identify issues. We did know after November that the legislature may be addressing this issue and so we did monitor that as well and when we met as a work team and trying to discern were there issues related to code enforcement or complaints in regards to this type of practice , we couldn't -- we couldn't discover any. I mean there, obviously, are issues that occur in neighborhoods related to noise and parking and other things, but not things specifically related to the use of their property in this fashion. There we go. So, again, we met with some folks -- I met with Mr. Spiwak, who is here today. He is with the Idaho Homeowners Association. I contacted our municipal attorneys list service, so we have 200 plus cities in the state, give or take. All of them have city attorneys. Many attorneys cover multiple cities and I asked them, you know, what experience they had in their communities and which places regulated short-term rentals and which didn't. They also monitor House Bill 216 and we will talk a little bit more about that. And, then, we did contact the folks that are here today, just to let them know we would be discussing this again. Okay. This doesn't work. There we go. Thank you. So, basically, a short-term rental, it's a residence offered for rent for a fee for less than 30 days and it can be any type of residence. So, single family, apartment unit, condos, coops, time shares, owner-occupied or not. They vary all across the country and all across the state. Some are literally a shed in their backyard. There Meridian City Council Workshop August 8, 2017 Page 6 of 94 are some we found for the eclipse day, that they are renting a space in their field for thousands of dollars in some areas. So, it really varies greatly around the state. Here is some of the online platforms that exist. There are probably more. These are what I could find with just a Google search. Airbnb and VRBO are the most common from talking to folks. The people that use them -- there is a zillion of them in different forms all around the country and many of them also have multiple listings. So, they may list their home on two or three or four or five of these platforms all at the same time. So, House Bill 216, which was passed by the legislature and signed by the governor, it's called the Short-term Rental and Vacation Rental Act. It creates a new chapter in the tax code. It becomes effective in January. In my opinion the primary focus of what the co de change was for was to assure and create a mechanism to make sure both the users of short-term rentals and the -- are paying the sales tax, if there is sales tax required and also paying whatever room tax -- if there is an auditorium district or some other type of hotel dist rict to make sure there is a method to collect the tax and a method for the cities to create a tool to collect those taxes that they are entitled to. So, here is what the legislative intent was that's listed in the act. So, it's to promote citizen access to short-term rentals, promote property owners access to platforms to offer short-term rentals. Preserve property rights to determine the use of their own property. Limit local government authority to prohibit or regulate, except to say for our public health and welfare and we will talk a little bit more about that in detail and that's, again, to enhance local tax revenue. So, it was clear the legislature's intent was to make sure people could do this. It didn't prohibit cities from regulating them, they just prohibited cities from prohibiting them. So, you cannot prohibit them in our entire community, you have to allow it somewhere and, then, they put in some fuzzy language, as the legislature sometimes does that I don't know what it means and I think a court will have to tell us what that means at some point . So, here is what's required if you want to use a short term rental platform is you must register with the State Tax Commission collecting -- collect and remit the state taxes that are required, whether it's travel, convention, sales tax and, then, send those to the state and to the cities that will, then, contract with the State Tax Commission to make sure they collect those taxes. So, here is what the city's authority is. We may tax short-term rental operators. So, a bed tax. We cannot regulate the platforms. So, we have no ability to regulate airbnb or VRBO and how they do business. We don't have any authority to do that. We could implement reasonable regulations that say safeguard the public health, safety, and general welfare. That's the general empowerment of cities, it has that ability, so, that's nothing new. It's not very clear what that's supposed to mean here and they added a new term that says protect the integrity of residential neighborhoods that has no definition in the code anywhere. So, I don't know what their intention is and I forsee in other places where regulation is going to be occurring or is occurring that you will probably have some litigation over those terms and whether or not they are either too limiting -- or too free in allowing them. That's probably something that the court is going to tell us what that means Meridian City Council Workshop August 8, 2017 Page 7 of 94 at some point. We may not regulate the platform, as I said, so we can't do anything to the platform, the airbnbs and such. We can enact or enforce -- we cannot enact or enforce any ordinance with the express or practical effect of prohibiting short-term rentals. I have no idea what practical effect means. The term has no definition in the code anywhere. I don't know if that means practical effect on one person or a practical effect in the community at large. So, if you limit it by area and you don't live within that area and you, then, can rent your house out, because you live outside of that area, does that have the practical effect to you? Absolutely. So, does that violate the statute -- I don't know. So, they classify short-term rentals as a commercial use -- shall be classified -- the classification we have to treat it is that it is a residential use. So, the concern you heard previously, if we can classify these as hotels or commercial properties, we cannot do that any longer. The code is very specific that we have to treat it as a residence. So, we cannot treat it like a hotel. So, here is the concerns that we have had expressed to us a number of times and this is I think the question that's probably in your mind , as well as the folks that are here in the audience. Here is what their concerns are. There is potential loss to that neighborhood feel. Again, any types of neighborhoods where there is a more transient population you're going to have that. The loss of neighborly relationships and neighborhood identity. Those are -- those are things that, again, has some wording in this code, but it's not very clear what they are trying to protect when they have stronger language that says we can't regulate them in certain ways. Short-term renters will potentially not respect the CC&Rs or the amenities in a subdivision. Again, the transient nature of these, as well as the transit nature of the patrons, you don't know really who they are and, of course, there is always potential -- there is always the potential parking issues that can occur when you don't have that same investment in th e neighborhood. So, these are the cities that are currently contemplating or regulating. Coeur d'Alene is the only one I know of that's responded to my two different e-mail requests -- is contemplating that and they are looking at a zone method and we will talk about that in a second. But Sandpoint, Kellogg, Rexburg, and McCall. So, those are the only cities that have responded that do have some limitations on short -term rentals, but ironically Rexburg has suspended them for the month of August as they are in the path of the eclipse, so they decided to let everybody rent their houses out if they want to. So, they actually suspended it for a month. So, we look at methods and how people do this and how would we regulate it if we wanted to regulate that . So, some cities it's a permit system. So, you, essentially, register with the city that I'm going to use my residence in this fashion and get a permit. Then that creates a registry system, so I guess that would be another tool that people could find out where they are, but that's one method. So, you can, then, create standards for that own contact information and insurance requirements, whatever you want to require, if you want to do that. But it has to be, again, for safeguarding the public health and welfare or protecting the integrity of the neighborhood. So, the method of permitting and registering is probably the least intrusive method . It's Meridian City Council Workshop August 8, 2017 Page 8 of 94 the enforcement and the time it takes to maintain all that data is going to be done where -- at the clerk's office or the planning department or where ever that's going to be, it's just something to maintain that information, trying to figure out a permitting system or a way to capture all that data and store it somewhere for retrieval would be part of the discussion. We looked for an online search. Every day it's different. So, it totally depends. I looked last weekend -- I looked -- when I put this together about a week and a half ago I looked for the weekend prior to this and there were none on VRBO. Now, I don't know if that means they were all rented. I don't know if it's 500 or a hundred. So, we took a time in the future. So, we looked at these ones on this Christmas weekend of this year and as of last week when we put this together there were 15 available on Airbnb, seven on VRBO, seven on home away -- you can see all the numbers down to a big house that had zero. So, be a 33,000 rental -- or residential and commercial properties in Meridian under our water and sewer billing system that we know of. Most of those are residential. I couldn't tell you the exact breakdown between how much of that is residential, but it's certainly a significant portion of that 33,000 is residential properties. And this is what we found for Christmas weekend. Again, I don't know if we put one out from a year from now that somebody hasn't decided to rent theirs out yet or they are already rented. I don't know. But we just tried to pick some random weekend and we figured Christmas would be a good time to see what's available three and four months out and that's the number we came up with. Our recommendations. We think we'd like to see the landscape of this a little bit more. It's still a pretty new area in Idaho. There is not a lot of litigation in Idaho. This statute is brand new. It doesn't even go into effect until January, so we will probably see some litigation over that time period. We are certainly going to stay in contact with the folks that we already know of and if other people want to contact me so they can be on our mailing list so I can make sure they know when we are going to talk about this again, we can do that. We can have some outreach meetings if you would like us to do that. Definitely we -- we are pretty in tune with other cities in the state, at least at the legal level, so we are -- and we have conferences twice a year with the city attorneys, so this is certainly a subject of interest around the country, as well as other city attorneys in the state. So, we are going to probably still talk about this for a while on how it's impacting communities. As you notice in those communities, most of those that you can kind of guess why McCall does this and why Coeur d'Alene is considering doing this and why Rexburg has a large student population and a lot of people coming and going for activities and events in that area, plus they are also close to Yellowstone. So, you can kind of see that. We are not seeing the same thing here, you know, and, again, it just may not have come to our attention yet or it may not have been reported to us. What we are hearing from folks that do provide these types of properties for rent is the types of customers are getting -- are people who are coming here for family reunions and people that are coming here for holidays and weddings and class reunions and soccer tournaments and baseball tournaments and things. It's not -- the experience Meridian City Council Workshop August 8, 2017 Page 9 of 94 of the few we have talked to that it's folks that are coming here for some sort of destination vacation travel experience, but mostly to come for family or relocating to the area. That's another common theme we have heard is that people that relocate sometimes use this tool to find a temporary living space to , then, find a more permanent living space when they have a job to relocate to or a family reason to relocate. So, that's what we are hearing and, again, we don't have a lot of data yet in most of our information . We see police department and code enforcement are no different than other neighborhood types of issues in regards to noise and parking and things like that. So, is there any questions and, again, there is some folks here in the audience that are probably interested and I can answer whatever -- yeah. De Weerd: Council, any questions? Bird: I don't at this time. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: One, Bill. You identified like five municipalities that are contemplating some form of regulation. Is the vast majority of other municipalities kind of in the same boat , that is Meridian is just kind of taking an arm's length approach and waiting to see what happens before they contemplate doing anything, if anything? Nary: Yeah. Madam Mayor, Members of Council, Council Member Cavener, that's -- that's exactly the response I get. They are not really sure. It hasn't been an impact to them. Like I said, Coeur d'Alene is the only one contemplating -- all of these four have had regulations in place for a number of years and McCall was one of the more recent ones and -- because they were finding some housing shortages in that community. So, that's why they went to this system. Kellogg is about four years old. Rexburg is a couple years old. Sandpoint -- I think the city attorney there said it was there when he got there and he's been there about eight years, so -- I asked if any of them were thinking of changing anything based on the statute and they felt that the ir ordinance setup was not in conflict with the state code, so they didn't anticipate changing it. Coeur d'Alene is expecting -- they are going to use a zone method and I don't remember the exact amount -- I think it's two miles. So, they decided, since they have a major feature there with the lake, that they would allow you to rent your residence out if you live within a certain mileage -- and I think it's two miles of the lake. Now, if I live two miles and one foot away from that lake and I want to rent my house out I can't. I don't know what that's going to do. I don't know if that's going to be -- cause -- because all of these other places don't Meridian City Council Workshop August 8, 2017 Page 10 of 94 prohibit it, they just have permitting systems and identification systems to determine where they are. De Weerd: Any other questions from Council? Are some of the issues, Bill, that the cities are facing not answered through the various local ordinances? You cited noise as -- as one of the issues. So, was it something that's outside of the regular noise ordinance? Nary: Madam Mayor, yes. So, I asked Coeur d'Alene, since they are going through the process now, what prompted that and I think the dialogue from Randy Smith , their chief deputy, told me was similar to the dialogue that's been here, because it had just neighbor concerns. Rexburg same thing. They had neighbor concerns and this was their way of addressing it and I read some news articles on it there and, again, they -- they didn't feel that they had adequate other tools in their existing code, so identifying where these were was critically important. But in Rexburg it was very heated and it sounds like it was a very heated discussion with people, again, that were for it, as well as against it, and so they kind of tried to figure out the middle ground . But they -- it really wasn't based on a lot of noise, it really was this community feel that they had concerns with and so that's what Coeur d'Alene decided, but that -- that's the direction they are going based on the impact from the community that's coming to their elected officials. Like I said, I think that footage distance thing -- it might fit in the code. I think you're going to have problems being able to identify that in most cities, because you don't have an identifying feature specifically to use. So, I don't know how you would distinguish one neighborhood from another as a reason that you would allow it in this area, but not this area. That would be a little tougher I think in a more generalized city environment. Thank you. De Weerd: I know you -- noted that there are people in the audience that are interested in this topic. Is -- is there anyone who wants to make a comment? Yes, sir. Spiwak: Madam Mayor and Council folks -- Council persons. My name -- De Weerd: You already know what I’m going to ask. Spiwak: My name is Randy Spiwak. I live at 1458 East Loyalty Street in Meridian. That's Heritage Commons Homeowners Association on Locust Grove between Ustick and McMillan. I got involved in this as I had been serving since 2012 on our HOA board and the subject had come up not only from our community, but from other communities that have contacted us at HOA boards. We realize how many HOA boards were struggling across the state -- there is 2,944 of us that comprise about 331,000 potential voters out of only 700 and some odd thousand voters statewide. More -- a greater percentage in Meridian, because we are a large, large bedroom community, probably the largest in the Meridian City Council Workshop August 8, 2017 Page 11 of 94 state. We do have almost 500 HOAs in this city. So, it's an important factor, 47,700 estimated voters in Meridian living in an HOA. So, it may be -- whether it's important to have short-term rentals or not, it is on the minds of some of the folks that live in those communities. Well, we looked at -- if this wasn't a City Council problem, this was -- this wasn't even a House Bill 216 problem, because that -- that's some taxation rules and gave you some authority, did away a lot of city and county authority. It was House Bill 511 the year before that wiped out homeowners associations ability to govern their own communities. That's why HOAs exist in this state. There is legislation that already affects 511. Not 216. There are three court cases of -- first one that was settled it was out of a Donnelly case, completely overturned the plaintiff's request for relief and the HOA was upheld on all counts and, basically, the judge in his right and his judgment stated that the law, 511, was not only unenforceable, it's unconstitutional. So, that's being spread around the courts across the state. It's going to be interesting to see how long 511 lasts and what effect it will have. If you look back at the history it was taking away -- it was trying to protect the property rights of the people who decided they wanted to rent their homes on a short- term basis, but it quickly forgot the 99 percent of the population their property rights, who have to live next to a home that -- that has these. In many cases they may be fine. Nice families come in and use the house. But what happens when it's not? Our problem with -- in HOAs is that we have all -- virtually almost no way to govern it or no way to respond to it. We have to depend on either the city or the county and many of your rights have been taken away, so we are fighting the legislative part of it to see if we can correct that. All we are asking is that the city stand tall with homeowners and homeowner associations, because they are the predominance of your voters. They place you in office and when one goes bad it's not fun. We were -- before we were asked to -- by you to come up with some evidential information, so you could see what people are dealing with. We didn't spend time looking for all the good things, we wanted you to find out what it could be like if you have a home that is adjacent to a short -term rental home that's rented out one or two nights -- maybe twice, three times a week and what that could mean to a neighborhood. The strength of this community is its population and its neighborhoods. If you see the really strong neighborhoods and where support comes, volunteerism, it comes from those with strong neighborhoods and in most cases strong HOAs. Two years ago our board of our small HOA, only 290 homes, we thought we had our act together with having an HOA where it's not a four letter word at Heritage Common. People actually like it. It's why our homes are selling for more than Paramount, more than nice communities and newer communities around us, because when you ask a buyer they say, well, they could have bought the same home there, but I couldn't buy this community. So, we started offering, without cost, volunteered assistance to other HOA boards that were struggling, had a problem here or there or were trying to be created and I formed a nonprofit corporation IDHOA for Idaho HOA and all across the state -- we have a website and we are networking HOAs to help each other out to do a good job in serving Meridian City Council Workshop August 8, 2017 Page 12 of 94 the people that they are elected to serve , the homeowners in their neighborhoods, and that's growing. It's actually -- it's taking a retiree and make him a full-time worker again and this says a lot for volunteering. But it has a positive response in that people are starting to share good information. They, too, are coming up with some of the same situations that pop up and it's not every time a house is rented a short term, it's -- one good one can sure spoil 20 -- or one bad one can really spoil 20 good ones when you have something that really happens that affects your family and you're ready to sell and get out because of it and that's what we don't want to happen. Will be glad to assist Bill over this next period of time as he's looking into it. One of the folks who is going to speak is going to give each of you actual written letters from people who have had bad experiences because of not being able to regulate it and not be ing able to follow up. I strongly encourage you to look at any ordinance that will help our police and fire department capture information on what that home is being used for . I just finished the Mayor's academy and -- public service academy and I actually graduated and really realized now how -- how -- what a fine -- both a fire and police department we have. There is none that are close in this state and I have a lot of respect for them, but when we chatted with some of the officers who were training us, they know little about the occupants of a home, other than the listed owner of the facility. So, it's going to be hard for Bill to gather data if you don't know who is in the house. So, if there is an ordinance where they have to be registered and you start having continual problems at a location, you might know that it's owned -- that it's a short-term rental or at least it could be, because it was listed that way. That will be helpful. That's what McCall is looking at. They want to be able to identify. And that resort community. You can just imagine the volume there. I used to rent my cabin out short term and I quit because of problems. It was the same thing and I didn't want my neighbors to have to deal with my tenants, so I quit. That was back in 2011. Well, we are more than happy to assist the Council in information and we will keep on it. We really appreciate everything the city was done to make Meridian what it is. There is not a finer city around and we don't have a finer police and fir e department anywhere and I will still -- I volunteer with the fire department -- at least I could do a ride along when station three will let me. They are good folks there and they become good friends with our neighborhood, because we are side by side. But thank you very much. De Weerd: Thank you. Others wishing to comment? Yes, ma'am. Uh-huh. If you have handouts if you can get it to our clerk. Thank you so much for joining us. If you will, please, state your name and address. Redd: Louise Redd. 2343 East Sidewinder Drive, Meridian, Idaho. 83646. De Weerd: Thank you very much. Meridian City Council Workshop August 8, 2017 Page 13 of 94 Redd: Thank you all. There are some people that can't be here, because they have to work, and some others -- some other emergencies, otherwise there would be a few more people here being able with their information. I have it and what I'm going to say is to the Mayor and the members of the City Council, I would like to say thank you for providing the leadership to guide Meridian in being a wonderful place for the residents to work and live. We, the residence of Meridian, continue to request your leadership and wisdom in ensuring that our great neighborhoods in Meridian remain so. A wonderful place to raise your family with caring neighbors. A neighborhood is where we get not only to know our neighbors saying hi each day, but also feel safe enough to exchange the keys to your home, your castle, you're going to give your keys to a neighbor when you're going on vacation to come inside, flush the toilets, make sure there is no leaking water from the refrigerator ice machine or whatever. On July 5th, here is a perfect example, and there is more -- I'm not going to read all of them, I'm just going to name the people and, then, you can read them when you get your handouts. A daughter put out a help request on NextDoor neighbor that her father had been in a terrible motorcycle accident, broken back, broken ribs, and a broken leg. Her parents' home has three high steps, seven and 3/8ths inches higher than -- they are almost the highest you can have not being legal. Which guy weighs 225 pounds, six foot something. The insurance company was trying to go -- pass on whether he could stay in the hospital any longer, so she needed something for her -- her father. She needed a ramp built. He needed -- and this is on the weekend. She needed a ramp built. She needed to have a wheelchair, because they may release her father on Monday. One neighbor responded. One neighbor built an eight foot wooden ramp in six hours and delivered it and attached it to her cement steps for her husband. He did this and did not charge her for the materials or the labor. That's a neighbor. Just this past winter with all the snowstorms that we all know about and how neighbors pitched in to help each other remove the snow from their sidewalks, from their driveways, and help cars that were in the neighborhood stuck and move them. One of our neighbors was so happy with tears when arriving home after a long day of working to find that she didn't have to shovel the four inches of snow that had accumulated during the day while she was at work. One of the neighbors had cleared off her driveway and her sidewalk. This is why we picked to live in a neighborhood that's a residential neighborhood. In a residential neighborhood we feel safe knowing who our neighbors are and the residents will give a helping hand to their resident neighbors. The list will include -- Alecia Cabella posted on NextDoor Neighbor with all the replies that you will see -- there is a picture and all the wonderful replies from the neighbors wanting to help and giving suggestions to help. The next one you will see when you get your handout will be a posting on Facebook showing her dad, the husband, in the hospital with a sign that says lemonade. Some of the kids in the neighborhood made a sign, was selling lemonade to help raise money for this family. That is a neighborhood. That is what neighbors do for neighbors. There will be a thank you note from both of them. Then Meridian City Council Workshop August 8, 2017 Page 14 of 94 you're going to have a letter from Iva and Roger De Val, who lives in Settlers Bridge on Sidewinder how they are thankful to be retired now and they take vacations and it's so comfortable that they can give a neighbor their keys to go into their house, check on it, so while they are vacation they don't worry about anything. That's a neighborhood. There is another person wrote one that you can read. I won't go into it. And, then, another one from Ozzie and Kathy Smith. She goes in about the neighborhood and the neighbors and depending on and having stable neighborhoods with neighbors that you know. And, then, there is another letter that another person signed and she talks about it and she talks about not being negative, but they are thinking of selling, because we have four vacation rentals in our neighborhood. And the last one I think is the most important letter of all. She wanted me -- she wanted me to read it, but I'm not going to, I'm going to let you guys read it on your own time, because I don't want to take up a lot more time of yours. This is a person who has two vacation rentals on each side of her and the only thing -- I want to read one sentence and that's it and, then, you can -- she was upstairs in her daughter's room, looked out the window, downstairs she observed a man with the window open doing something disgusting that her daughter should never see. Thank you and, City Clerk, you may pass out the handouts now. Thank you so much for your time and making Meridian a great place where neighbors get to know neighbors and help neighbors in the community of Meridian. Thank you so much. De Weerd: Thank you. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Ma'am, if I could ask you a question. Before you run away. If you don't mind. My question for you is -- having, I guess, a history lesson with the legislature, what they have done and what we can and can't regulate with regard to short-term rentals, what would you have us do? Redd: That's up to you guys. You guys have the power. Just look at what a neighborhood is, what he -- what Mr. Nary mentioned, the integrity of the neighborhood. The integrity. What is a neighborhood. What is the integrity of a neighborhood. Neighbors knowing each other. Stable neighborhoods. Not in and out. I don't know the answer. That's why we are here to just show what a positive neighborhood can be and we want to continue with a positive type living or -- I don't know. That's -- you guys are the ones that can maybe help us. That's all we are asking for. Meridian City Council Workshop August 8, 2017 Page 15 of 94 Palmer: Madam Mayor? Then, ma'am, I would encourage you to -- as you know, we are not going to make a decision on what to do today, I would -- you know, maybe take that question to mind and think of maybe some ideas that you can send back to us, because we certainly can't ban them where are latitude with which we -- what we can do is extremely small and so I'm at a complete loss as to what we could do and so I would encourage you to take some time and think -- you know, having some in your neighborhood. I don't know if there is any in mine. I'm trying to look it up. But I don't know what we can do. So, please, try to think of something and let us know what you think. Redd: Oh, definitely. Palmer: Maintain the integrity of your neighborhood. Redd: Any of those could have a minimum of three days ten different groups of people in and out. But the positive, what neighbors do for neighbors, the integrity of the neighborhood, the characteristics of the neighborhood, that's what we talked about and that's the information that I'm passing out to you is showing how having neighbors and if you didn't have long-term -- I'm not getting into that, but how could you ask somebody who is only there for three days to watch your house. Thank you so much. De Weerd: Thank you. Yes, ma'am. In the very back. No. That would be you. Thank you for joining us. Koester: Hi. My name is Joann Koester and my VRBO that I own is at 1738 East Territory in Meridian and I have only owned it for a little over a year and a half and so I had thought that there would be damage in the home, just assuming that when people would come in things would get damaged, that would be the reality. But the truth of the matter is -- and this is what I want people to really understand -- is that during this year and ten months that I have had it we have had one glass broken. That's it. We had nothing stolen. We have had nothing damaged. We haven't had towels destroyed. Nothing. We attract a much higher level of clientele than you would at a motel I think. They come in for weddings, they come in for graduation, they come in for a family reunion. It's families usually that come in, because we have a three bedroom unit and so they take care of the unit as if it is their own home and so we have had -- I was there two weeks ago cleaning and the neighbor from across the street came over and introduced herself to me . She said I haven't introduced myself before, but I know that you're the owner. So, she recognizes my car, because it's there on a regular basis. So, she came over and introduced me and she said I want you to know that my neighbors next door, their grandparents came and they stayed at your rental, because they were having her Meridian City Council Workshop August 8, 2017 Page 16 of 94 wedding and they could stay there and they really appreciated that , because they could walk across the street to where their family lived and they could be part of the gathering , but they could stay separately. So, we are a part of the community. That's what people -- people can see where the rental is. My neighbors on both sides know that it's a rental. They have helped out when we didn't live here, before we moved here. They would pull our trash cans in for us, so that we wouldn't get a citation from the HOA, because we are concerned about our property. We are probably more concerned as a short-term rental about our property and how it looks than a long-term rental, because I want the property owner to give me a five star review, I'm going to make sure that my grass is just so. I'm going to make sure that my shrubs look good. I'm going to make sure that nothing looks out of order, so when they pull up they get a wow response. I'm totally on top of it and I think other VRBO owners are also. So, part of the community is offering a place for people who live within that community to have their relatives come and stay close. We have had people come in who have gone through a divorce. One party has moved away, so now they stay at our VRBO and the other party still lives in the area . So, that's their community. They knew exactly where we were. They lived half a mile before from where we live. So, it is part of the community. To say that we are not part of the community isn't accurate. Yes, people turn over, they don't stay long term. That's the whole point. But the fact is they don't damage things. We haven't had any complaints of noise in the short amount of time -- granted, it's not quite two years yet, and we haven't had any complaints of noise. We have had no complaints of parking, because they use the garage. They come in with a car, they use our garage, we have the remote there and that's part of the service is they get to use the remote coming and going, so they are parking there just like if you were parking in your own garage. So, I think it's really important to recognize that we are a part of the community. We do support the community by having the VRBO in the area, so that other people can actually come in and have family time. De Weerd: Thank you. Appreciate you joining us. Yes, sir. Good afternoon. If you will, please, state your name and address for the record. Pollard: Garrett Pollard. 1944 East Mountainman Drive. De Weerd: Thank you. Pollard: And I guess what I have to say is I guess I'm one of those neighbors that was out shoveling the driveways and cleaning out the iced over gutters at my VRBO. I live about -- maybe eight or ten doors down from it and today we have a guest that's leaving that's been there for just over a month and he called me -- or, actually, a couple weeks ago he had me over and his wife had just gotten done baking plum pie that was in the Meridian City Council Workshop August 8, 2017 Page 17 of 94 oven and she said I went down and knocked on your neighbor's door, because she had a plum tree and we talked and she gave me all these plums. So, that's a perfect example of people that are coming and staying in these homes that are becoming part of the community. I sold over one million dollars in real estate -- that's my profession -- this year from people that wanted to come and stay in my property to get to know what the subdivisions are like and what the communities are like. There is no other way you can do that except to stay there. The other point I want to make is I have got a two year old daughter and I have got a ten month old daughter. If things like Ms. Redd are happening, the police need to be called and we need to go and investigate it and take care of it, not make accusations without being able to back them up . I'm not saying it did or didn't happen, but I would not want my daughter to see that either. Nobody's perfect. So, I think that those things need to be addressed and substantiated a little bit better, so that we know that if we are going to make regulations or whatever you guys decide to do, it's based on facts and not emotions. The other issue I wanted to talk about is, you know, the HOAs not having control. What has happened in my subdivision is -- I bought the home in August. For months on end I tried to get a copy of our subdivision pool rules from our HOA board and the HOA pool keeper. It took me months. Kept getting passed around, passed around, couldn't get it. They would not activate my key. Asking me to jump through all these hoops. It's -- a month ago I finally got my key turned on to the pool that I paid for and, then, I follow the CC&Rs that are required of me. Every guest that comes and stays at our place, before they can use our pool -- part of our rental agreement is they sign a pool rule sheet, so they are very aware of the rules. If they go and they are breaking the rules, then, people just need to speak up within the subdivision and ask him to, please, follow the rules. So, we as owners have done everything that we can to keep the integrity of the property up and I think that out of the four plus years that they have been in our subdivision nobody knew that they even were there until maybe a year ago and I think overall we are dealing with less than a dozen of these properties in our entire city at this point it sounds like. I just don't see any need for any regulation. There has been nothing that has happened that's -- that's been -- that would warrant any sort of regulation and so that's really all I had today, unless you had some questions. De Weerd: Thank you so much. Pollard: You're welcome. De Weerd: Good afternoon. Birchfield: Good afternoon. Darrell Birchfield. 4690 Mendelson -- North Mendelson Avenue, Meridian. Interesting listening to some of the comments that have been made, especially when somebody mentions, well, there is 320,000 voters. Of course, that's Meridian City Council Workshop August 8, 2017 Page 18 of 94 supposed to get your attention, but we are talking about what's -- what's important for Meridian. What your -- what your concerns are. I'm going to address a couple of issues that were brought up during this previous speaking. First of all, the people -- the accusation was made -- or the point was made that there are -- that the people that are coming to these VRBOs are unknown. Well, typically -- and I have owned long-term rentals and now I own short-term rentals. Long-term rentals, yeah, the neighborhood has no more information about the people moving in there th an they would a short-term rental. But here is the difference. With VRBO we have -- we have the ability to rate the tenants that -- that rent our places and there is a five star rating system and you can rate them on cleanliness, just multiple different divisions and those get posted so that each subsequent owner as they try to rent from has access to that information. So, much more than you would see in a typical long-term situation. You can see the ratings of that particular individual. So, that puts us far ahead of the -- of the -- of the game than long-term rentals. So, that -- so, that is, actually, incorrect that we don't have any information about these people. So, that's number one. We have the ability to rate and report on the tenants. As far as the HOAs, they don't have a responsibility to vet -- or it's not incumbent upon them to -- to vet our potential tenants, whether it be long term or short term. That's not their business. It's our property. We want -- but it's -- what's good for the neighborhood is good for us. We want good people. And so this harkens back to my first point is that we have the ability to find out information about these folks before they ever come . When they are making an enquiry to rent a place, we have information on them from previous -- previous owners. I thought this is particularly interesting, because the point was made that because of particular actions of an individual that the values for a particular subdivision were higher than other subdivisions. I'm a realtor. My wife is a realtor. We have been realtors since 1994. We have sold a lot of property. De Weerd: Darrell, I'm going to have to ask you to summarize. Birchfield: Okay. All right. Well, it's -- well, first of all, it's just -- as a realtor that's incorrect. The property values are not higher in Heritage Commons than they are in Paramount. I own four -- I own several properties in Settlers Bridge. Sheriffs have lived directly across from these properties. Never had a complaint about -- or being reported to the city -- De Weerd: Okay. Well, I'm going to have to cut you off. Birchfield: Okay. Like just -- they talk about being a neighborhood. They are talking about people taking care of other neighbors. Well, once she mentioned about -- about taking care of neighbors as far as the snow and stuff like that, that was me. I bought a snow plow -- or a snow blower. I did all -- I did everybody's, because it was so much easier for me to go through and do these things. So, yes, I am a proponent of a strong Meridian City Council Workshop August 8, 2017 Page 19 of 94 neighborhood and I am willing to put myself in the position of taking care of my neighbors and I have been doing that forever. De Weerd: I -- I have to stop you now. Council, any questions? Bird: I have none. De Weerd: Thank you. Birchfield: Okay. De Weerd: And, then, sir, we will get to you in the back. Good afternoon. McKnight: Good afternoon, Mayor, Council. My name is Deborah McKnight. 3578 East Congressional Drive. Crossroads Subdivision. I'm on the HOA board. And I'm here strictly fact gathering. I see both sides. I see the value of having good, permanent neighbors and I see the value of having a progressive and aggressive economy, which is what I can see that these short-term rentals could be. My question is for the Council and Mayor. If there is a way to collect data that should there be problems is there a way to identify if it's a rental, if it's a homeowner that's having the issues. If there is five or police being called to those particular properties? If that data can be collected and, then, we could use that in the next six months or a year, whenever our next opportunity is to discuss this, to see if there is issues, that's my question is if that can be collected -- I don't even know if it's legal, but could it be -- that question be asked when a police officer is called to a property, are you a renter, are you here vacationing or if there is a problem could they ask that. That's what I would like to know as a board member for my community and as a property owner here in Meridian. Thank you. De Weerd: Thank you. The gentleman in the blue shirt. Sir. You will need to state your name in front of the mic. Beckman: Oh. Okay. My name is Pete Beckman. I live at 2132 East Swiftwater in Settlers Bridge. De Weerd: Thank you, Pete. Beckman: I'm retired Las Vegas Metropolitan Police Department after 30 years. The situation you're looking at right here is in its infancy. When I was on metro we were at the Ph.D. stage. The problems that we had with the short-term ownerships were meth labs, brothels, pedophile clusters -- you name it. When you look at something like this Meridian City Council Workshop August 8, 2017 Page 20 of 94 -- we are in a great time. This is a boom up here, so things are pretty even. The bust will come and that's when people will come in and take advantage of this , unless you do something to set it up so that you know who is where and what they are doing and what the background is. If you don't do it, it's going to go in the toilet. I have been there and I've seen it. Thank you. De Weerd: Thank you, Pete. Any other comment? As was noted that there is no decision being made or sought this evening or this afternoon, but we appreciate the dialogue and some of the points that have been made this evening to -- to again continue the discussion and I know that Mr. Nary has access to some people who have given this some thought and have experience and can provide comments and I know, Mr. Nary, there was a question asked and maybe you can address that . Nary: Madam Mayor, Members of Council. So, the question was whether we could discern the status of the person that's in the home. I know the police officers -- and Lieutenant can correct me -- they do always ask. I mean do you live here. I don't know that we have a law enforcement reason to ask are you a renter versus a property owner. We just simply ask if they live there. But we certainly look into that. Again, it's a little bit more complicated than just asking the question. Certainly they do want to determine what your reason for being here and so I know they do regularly ask that . I don't know that there is a place to capture that information, but we can look into that and discuss with the police if there is a way to do that. We, essentially, do track things we do get through code enforcement and if we get complaints and the complaints are neighbors saying this house is being used as a vacation rental, so we do have some information that way. De Weerd: Yes. In the very back. You could bring your child up. That's all right. Smith: He's content. I leave him there. My name Marissa Smith. I live in Settlers Bridge on Mountain Man. 2008 East Mountain Man Drive. De Weerd: Thank you. Smith: I'm just a mom. I have no official anything, except a degree in music, which isn't useful for this. My few thoughts on this are as a mom I -- I have a seven year old boy who does not understand the difference between a nice person and a friend. He doesn't get it. I have tried. Maybe as he gets older he will understand it, maybe he won't. There is a young man who is 17 years old who lives about four houses down who I know is a nice person. I have met his mother. But my seven year old thinks this is his best friend. I think that we with younger children -- it takes me a long time to be able to allow my child to ride his bike down the street. I grew up in southern California where you could not trust Meridian City Council Workshop August 8, 2017 Page 21 of 94 your neighbors generally speaking. I grew up in Orange county where there were decent neighborhoods and I lived in a pretty good one and still I wasn't allowed behind the block, because my parents didn't know who those people were. I wanted my son -- when I chose Settlers Bridge -- when I chose Meridian, Idaho, over where my family lives in Wisconsin, I chose Meridian, Idaho, because of the fact that I would be much more likely to get to know my neighbors and have a real community in my neighborhood . My son has become best friends with the kid across the street, who is here for exactly two years, because his dad has a contract with HP and they will be moving back to Japan. I have met the parents. He's now allowed to play with them. But it took us a year to get there. There is a concern of mine having a little boy who doesn't understand the idea of a stranger, when it's hard enough to get to know my neighbors in years. If my neighbor changes every 30 days or less how in the world can I ever let him just go outside and play. It's -- I don't know how to address that. I know we have registered sex offenders in our neighborhood already. I know they are there. But at least I know where they are. The vacation rentals or the short-term rentals or whatever you want to call it, I don't know who those people are. I don't even have a hint. I don't even know that that house is a vacation house, because it isn't obvious anywhere. So, trying to be a mother to protect my child, I can't even find the information to know whether he can go knock on that door to see if there is a kid to play. I don't need somebody to be told what they can and cannot do with their property, if someone moves in next door to me I can look them up on a registry and at least see if they are a bad guy. If someone rents the house next door to me, which they can't at the moment, because those people next to me are either a long time rental or someone who owns their home, I have no way to know if this person is actually a decent person or not and I have no way to research it. So, my option is to not be involved in my community. My option is to not let my child go out and ride his bike unless I can stand there and watch him every minute that he's out there and that's a concern. I have nieces that are 14 who want to go to the pool by themselves. Well, not only do I not know if people -- people are going to have their guests, but at least the person in the community is there. When we have a renter come in who is here for four days, they are not connected to anybody probably. So, I can't -- my nieces can't go to the pool alone, because they are only 14 and they are beautiful and they are sweet and we don't know who these renter people are that will show up and I think if we as a community at least need to have acce ss to information about these extra people who come into our neighborhood and that's really what I'm looking for. I didn't move into Settlers Bridge to move in next to a motel, I moved in to be next to real people that I could make friends with for a lifetime. De Weerd: Thank you for your comments. Okay. Council, this was a follow-up report to you. Our staff is recommending to continue to work with the concerned parties, the Meridian City Council Workshop August 8, 2017 Page 22 of 94 property owners. Any comments or direction that you would like to share with staff at this point? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Yeah. I think that -- I mean I think it's worthy to keep an eye -- I mean most of what I hear is that there is people in my neighborhood we don't know and understanding that can be concerning, until we have a few -- or several examples of issues that have come about because of it, I don't know that we are really in a position to figure out what to do, what action to take, and I guess just by way of some information , in between comments I was going through various ones in Meridian and an interesting aspect of the VRBO, a Airbnb business, is that it's not always the entire property that you are renting. The first seven -- it took the eighth one to pull up to find one that you could rent the whole place. The first seven I just randomly opened all are one or two bedrooms of the house where the owner still lives there, they just have spare bedrooms that they just rent out and so that's -- I don't know how many of the 20 to 25 that we have in Meridian are -- that's the only people that's there is the renter, but how many are the property owners there and they are just renting out a room for however long. So, that's something to keep in mind as we go through this, that, one, we have got to have some examples of actual incidents happening where it wouldn't have happened if it was just owner occupied or long term renters and how many of these -- less than a handful are ones where the only people in the house are the renter. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I appreciate Council Member Palmer's comments. However, I -- I'm not one that wants to sit and wait for something to happen for us to , then, respond. I appreciate the testimony from everybody here on this issue, a lot more than I -- I think any of us actually anticipated. I think that it's a tough position for us to be in, because I'm a firm believer in property owners rights and buy your home and you want to be able to use your property as you see fit. I tend more often to agree with that. We have a great benefit, though, here in Meridian and that's with these strong homeowners associations where neighbors are looking out for neighbors. I think that's really, really important. We are not in a position, obviously, today to do anything and so, yes, if we are looking for comments from Council is for -- for legal and staff just to keep I guess doing what they are doing and as we see other best practices, not just here in Idaho, but across the country emerge, Meridian City Council Workshop August 8, 2017 Page 23 of 94 when it warrants bring this back to us, invite the stakeholders, and see if we can find a solution that supports property owners rights, but at the same time gives comfort to those that live in our neighborhoods. De Weerd: It's definitely a discussion that's going on across the nation and we can learn from what others do on both sides of the -- the discussion. If there is anyone out here that joined us today that would like to be kept informed that would like to join the list, make sure -- I don't know. Do we have a sign-up sheet back there? Okay. To reach out to either my office or to Mr. Nary, our city attorney, and let him know that you have an interest in -- in following that. Yes, ma'am. You bet. You can turn the sheet over on the back or if there is a blank side on there and you can sign it up and we can get it to Mr. Clerk. So, thank you for joining us this afternoon. I know that this is during a work day. This was set on our workshop agenda and perhaps when we do another follow up we will make sure it's in the evening, so that there are those that can join us that might not be able to during the day. So, thank you for joining us. We appreciate that. B. Dairy Days After Action Report De Weerd: Item 6-B is our Dairy Days after action report. I will -- I'm assuming that Mr. Clerk is going to provide the comments. And, see, Bruce, here you thought you had a great audience for your update. Geez. Coles: Thank you, Madam Mayor, Members of the Council. In your packet -- I did bring it up on the screen, but there is a memo -- after action memo written to you, provided by Nancy Radford from our office. I'm not going to read that memo to you, just go over a few of the highlights. We do have Brandon Fraser here I believe still -- yes -- with the Meridian Police Department, if there is any questions public safety wise he was the incident commander for the Dairy Days Parade, so if you have any public safety questions for police he can answer those parade wise. But it was a successful event this year, as it always is. The Dairy Days Parade, of course, was the biggest crowd draw at an estimated 35,000 people at the parade this year. I think last year's estimation was at 30,000. So, an increase of about 5,000 people this year. Now, on July 10th city staff did meet with the Dairy Board to talk about successes, challenges, and suggestions for the coming year. A few of the highlights from that would be that, one, the art show, which was in its second year and this year was the first year that we asked the artists that would be participating to provide a 20 dollar entrance fee to help cover the cost for tents. The artists were overall pleased with the art show and wanted to continue with that next year. We did have -- again, the Dairy Board was very pleased with -- with attendance, with what took place there. We did have some suggestions -- again, public safety wise at the parade, the suggestion of a crowd manager for the coming years was put forth by city Meridian City Council Workshop August 8, 2017 Page 24 of 94 staff and a willingness to discuss what that meant and what that means with the Dairy Board, if they were so interested in that. Something that did happen, however, was -- that was reported, ACHD and parks reported that Specialty Construction did not clean up their barricades or cones for eight days after the parade, so some better coordination needs to happen there with Specialty Construction on clean up after the event is done. One of the -- I don't want to call it a concern, but something that we do need t o ask for from Council today is -- if you recall at the May 23rd meeting the Dairy Board came before you and asked for a cost share for Specialty Construction. Council did approve a not to exceed amount of 4,600 dollars for a cost share for Specialty Construction. The total bill came to $4,806.25. So, $206.25 over what was approved. The police department had already paid that invoice, so Council does have a few options. That money has been budgeted. I have spoken with Todd in Finance and budgetary wise we are okay. A budget amendment is not required. Now, Council can choose to absorb that extra $206.25, simply today by -- by choosing to do that or Council can send the Dairy Board an invoice for the $206.25. But one way or another the city needs to be made whole with that additional cost over and above what Council did approve. Again, with that -- that's really the -- the highlights that I wanted to go over with you as far as the clerk's office acting as a coordinating team and issuing the -- the temporary use permit for that event. Again, if you have any specific questions public safety wise, Brandon Fra sier is here for that. Otherwise, I will stand for questions, but would ask for direction from Council on what to do to make the city whole for that extra $206.25. De Weerd: Thank you, C.Jay. Little Roberts: Madam Mayor? De Weerd: Yes, Mrs. Little Roberts. Little Roberts: Just one quick question. We did not charge for artists last year. We did this year. Did you see a change in numbers regarding charging versus not charging? Clerk: We really didn't see an overall change in -- in numbers, more or less. It really was fairly consistent. Little Roberts: Great. Thank you. De Weerd: Other questions? Cavener: Madam Mayor? Meridian City Council Workshop August 8, 2017 Page 25 of 94 De Weerd: Mr. Cavener. Cavener: I may have some questions for Brandon on public safety here in a moment, but particular to the information you shared with us, C.Jay, if I remember correctly when the Dairy Board was in front of us they had received a quote for Specialty Construction. I recognize that you're not the Dairy Board, you're bringing this information, but it just -- I'm just curious to find out why it cost more than what was quoted . Did it have something to do with maybe them thinking that we need the equipment for eight days longer than we did? Coles: Sure. Madam Mayor, Members of the Council, Council Member Cavener, we did invite the Dairy Board or Hans with the Dairy Board. I don't -- Bird: He's not here. Coles: Okay. He's not here. You do have in your packet copies of the invoices there. There was an overcharge of -- I believe it was 450 dollars I think relative to that, which they actually refunded back to the city. The quote that was presented to Council back in May, if I remember correctly, wasn't the exact quote. That was -- it was an old bid and they had -- prior to that May 23rd meeting had a -- had another meeting with Specialty or communications with Specialty and had not yet received a new bid, but they knew at that point that it would be around 200 dollars or so over the bid that they had received that was in your packet that particular day, which was around 4,500 dollars or so, if I -- if I remember correctly. So, they did know that there would be extra cones needed at that time and I believe it was Council's decision that day to -- to bill around the 4,600 dollar mark and, then, come back with the details of if it was above that what those details were , which is included, I believe, in the invoice in your packet. If that answers your question. Cavener: It does. Thank you. De Weerd: Thank you, C.Jay. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And the minutes of that meeting are conveniently below the invoices and it looks like the conversation was around a quote of 4,338 and they anticipated another couple hundred over that and so the motion was made at 4,600 to cover the potential of the extra 200 dollars beyond what they actually anticipated. So, now apparently it's over 400 more Meridian City Council Workshop August 8, 2017 Page 26 of 94 than they anticipated. So, we built in extra to cover the possibility of that extra couple hundred. De Weerd: Okay. I just want to say this -- this year we didn't get the phone calls that we got the year before, so I want to thank the team for looking at the extra details and -- and -- and they might have had to use additional barricades to -- I saw great signage along that area that people had been parking in the past where moving cars were going . It wasn't part of the parade, it was part of people trying to get through. It was great -- the signage was excellent. So, I think we got one comment and that was very significant and a change to the positive over the year before, so thanks to all of t hose that were involved in the planning and executing on the plan, I think it was a great job and there was a lot of activities going on. So, it was a favorite event and a signature event for our community, so thank you for the role our staff played in that. Coles: Madam Mayor, if I may. I know Nancy is here. I want to take -- De Weerd: I was eyeballing her. Coles: Yes. To thank her. She really spearheads the staff efforts from the clerk's office and from the city staff in terms of coordinating with the Dairy Board and making sure they have what they need to pull off a successful event within the city. So, really, Nancy is -- is the one that spearheads all of that. So, kudos to her. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I have got a question. Looking at the report here, number four says the Dairy Board and staff suggested that the next year code enforcement or patrol hand out citations to the shopping cart vendors that are in the parade route without consent of the Dairy Board. How does that work? Is it illegal for them to be there selling stuff? Nary: Madam Mayor, I can answer that. So, Madam Mayor, Members of the Council, we did talk about that. So, anybody selling things like in a cart, it doesn't matter whether it's a parade or today on Main Street, it requires a permit. None of those people get permits. They show up, they are here, and they are gone. So, what we suggested is that as part of our action plan for next year, essentially, have the Dairy Board make it clear they are the vendor of that street for the day. So, that they -- they have the ability to say you need to go register with them and with the city, so we know who you are, because, again, they are in the way, sometimes they are in the road, they can be dangerous. Sometimes they Meridian City Council Workshop August 8, 2017 Page 27 of 94 cause people to get into the road to go buy something and , then, they can set some parameters around that and if they don't -- they did that in Boise a number of times for parades and having some code enforcement out t here really put a damper on that type of activity, so that it didn't cause more disruption and take away from the event itself. Palmer: Madam Mayor? So, then, following up to that, is there -- well, I was giving out stuff, but there is lots of other organizations that are there giving out water bottles, giving out other kinds of stuff that have nothing to do with the parade. Are those actions appropriate or is it just if they are selling stuff? Nary: Madam Mayor, Members of the Council, yes, it's selling. It's the selling activity. So, the giving stuff away, that's not the issue, it's the selling and, again, you could put some parameters around it when you're doing your permitting system, so that, you know, maybe they could do that on the sidewa lk and so they are not in the roadway and those kind of things versus the parade participants, which are -- it's completely different. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Councilman Palmer, the ones that we are talking about is those that -- that are in -- that around and hang in there and -- they are the ones that cause half the security problems, because kids are coming out around them and everything else and they are -- they are very rude, so I don’t see any need of them being there. Something like what you were doing I don't see where that hurts anything. De Weerd: So, our clerk is seeking your direction on the -- the overage and the invoice. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Given the safety and everything seems to be ramping up every year, if they needed extra barricades and the amount of economic development that 35 ,000 people bring into our downtown, I would like to make a motion that we absorb it, the extra $206.25. De Weerd: Okay. I have a motion. Do I have a second? Borton: Second. Meridian City Council Workshop August 8, 2017 Page 28 of 94 De Weerd: Okay. Discussion? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I am -- I am supportive I think of -- of the motion. I believe that if the Dairy Board would have been in front of us and said can we make it for 500 dollars more, we would have -- we would have went along with that. So, it's -- the issue is not with the money, I think it's just the issue of -- and I know that we have got a Council Member here who wears a few hats, but the next time the Dairy Board is front of us he won't be wearing that hat and so it would be great if the Dairy Board could truth some of their numbers before they come back to us next year would be my only ask. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I think if you look at the minutes I tried to get it to 5,000, but the Dairy Show Board didn't think that was needed, so I'm going to stay out of it. De Weerd: Okay. Mr. Clerk, will you call roll. Roll call: Bird, abstain; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: Okay. The motion passes. Thank you. MOTION CARRIED: FOUR AYES. ONE ABSENT. ONE ABSTAIN. Item 7: Department Reports A. Community Development Annual Department Report De Weerd: Okay. Item 7 under Department Reports. We have our Community Development Department report. This is kind of Bruce's Swan Song. So, thank you for being here. Meridian City Council Workshop August 8, 2017 Page 29 of 94 Chatterton: Madam Mayor, Council Members, welcome to the very last edition of stump the chump. I'll be your chump for this afternoon. All joking aside, I have -- this is the finest community I have ever had the honor to live and work in and I just have just undying respect for the leadership up here, for the staff, the amazing team that we have and I just want to thank you now, if I don't get the opportunity to later, for this -- this opportunity that you have given me. De Weerd: Thank you, Bruce. Chatterton: Very quickly, what I want to do is go through a little bit about our team and how we approach things. A few staffing changes. Talk about the real estate development market in Meridian, which is really in some ways at record levels. We are, then, going to talk about some updates and special projects for both planning and the development services divisions within Community Development. And we are going to talk about the year in review for economic development. Brenda is going to come up and talk specifically about the health science technology initiative and she has a video that I think you will be interested in as well along that line . Then review some of the strategic plan objectives that have -- that are at a high priority. I wasn't prepared to discuss them all, because, of course, you will be getting a complete run through in October of those. And, then, finally, as always, your thoughts and direction. I would be happy to take those at any point. So, we have three divisions within Community Development. It really was designed for the purpose of being able to bring an integrated approach to how we approach permitting and economic development. So, if you look at a -- at a broad outline of the development process, you will see that all the way from business recruitment to trying to retain those businesses where the different divisions are involved all the way through and so this really gives the Mayor and Council that span of control over the permitting system. Some of our staffing changes. You all have had a chance to meet Chris Pope, our new CDBG administrator. We are really glad and blessed to have him. He really has brought a whole additional level of professionalism to -- to our CDBG program. De Weerd: I didn't know Chris had a serious side until I saw this picture. Chatterton: Yeah. He doesn't look very happy to have his picture taken. De Weerd: There you go. Okay. Now I get it. Chatterton: Some folks that you might not have met. Amanda McNutt is -- since the last time we presented to you is a development analyst one, that's an area that really is being stress tested by the number of applications we get in for -- for subdivision plats and so Meridian City Council Workshop August 8, 2017 Page 30 of 94 she is a very important member of that team. And Kristal Soland, who is a development permit tech one, proud to say we stole her from Boise and she came in not only trained as a permit tech, but fully certified as a permit tech. Another great addition. Let's talk about a few special projects. You all have heard from Brian and Caleb about the comp plan designation effort for -- and really looking at those comp plan designations for Overland, Eagle, and I-84. As you know, we engaged property owners there. We did not find consensus. So, at this point we are not recommending any change there. But I think that was a worthwhile effort. If the property owners had wanted to go one way or the other, than, perhaps we could have -- could have reevaluated those, but that doesn't mean that that won't happen in the future. We have prepared a downtown sidewalk inventory and prioritization. That helps both MDC and now in partnership with our CDBG program to know where to put those dollars for sidewalk improvements. We also published the 2017 land use report. That's a -- that's a great report that really lays out the -- the numbers of our real estate market and where we currently are. We had students come in from Heritage Middle School for the future city program. Staff worked with them to look at their -- basically they were being planners for -- for at least a portion of that project and it was -- it was really very rewarding for everyone. Happy to receive AIC's award for the Idaho Avenue Placemaking Project. And upcoming soon will be a change to the Intermountain Gas property, which is out in our extreme northwest of the property. That -- that natural gas storage facility needs to be protected from rooftops. So, more to come on that. Our recommendation will be to -- to put in a land use designation, which at least protects that property from encroachment. Under transportation. I can't say enough about the work that Caleb does for us in coordinating with all these agencies. We -- as everybody knows, we don't control our roads, but having that positive relationship with ACHD -- we know that not every city has a positive relationship with ACHD, with ITD, with VRT, with COMPASS. It means that we are able to influence and coordinate to -- and really influence events to the better of our populous. So, all of those programs are -- are very, very important. I continue to be impressed with our Transportation Commission. What a great body of volunteers, knowledgeable, who actually just get out there and solve problems. With Caleb heading up the 2026 task force we are able to get not only agency coordination, but public input as well. So, this is -- this is a good program. It's very important. Sometimes it feels mundane, but it's very, very important for us to stay engaged. The CDBG program. These are -- I mean, seriously, who could disagree with these projects. I mean the food bank, with the Boys & Girls Club. Sidewalk. Sometimes CDBG programs can be very, very difficult to administer and HUD doesn't always make it easy. But we are really glad to have -- you know, to have Chris here to help us with that. To have the Finance Department and Legal to help us with those aspects. You know, as much sometimes as we kind of cuss under our breath about the federal requirements, some good things happen with that money. You have a poster, 11 by 17. Should be at your desk there. That looks like this page. Two sided. It's got some Meridian City Council Workshop August 8, 2017 Page 31 of 94 great facts from the existing conditions report, which we also handed out at the beginning. Really proud of this document. It reads really well. The purpose of it is to lay out existing conditions, those facts, and so that we don't have to burden the -- the Comprehensive Plan with -- with facts. You have an appendix, an addendum, where you can look it up, but this forms the basis for those goals, objectives, and policies within the -- within the Comprehensive Plan, so -- I mean it's fascinating to look at any of these to see our median age is 34.6 years, that we on the average since 2010 to today have added around 3,200 people a year. It really is fascinating. And every time I point it out to folks, there is I think a new appreciation for that. It makes some really good reading if you -- you know, folks really want to know our community. Well, the development market. Wow, I can't begin. There are big projects like ICOM, the Y, Bish's RV and many, many smaller commercial properties that I'm just -- really just flashing these here. Just another reminder of how busy we are and how desirable Meridian is both as a place to live and to -- to start or expand a business. For single family residential, we increased our -- we thought we were at a -- at a big high last year, but we did almost 1,400 homes this year. The values of single family that were built -- or permitted during this past year are up. Multi-family, that's also a big jump, and if you look at the multi-family that -- it's almost double what it was before. Commercial. Wow. New commercial buildings are up from 63 to 87 this year in terms of permits. That new commercial value is -- has, again, more than doubled what it was last year. Square footage is up again more than double. We have had more tenant improvements, but the overall tenant improvement value it stays pretty well flat, as well as the commercial square footage. Still very, very busy. A lot of this information we have in -- right now over 12 billion dollars in assessed value in the City of Meridian and if you can imagine -- if that's the assessed value, can you imagine what the fair market value would be of those same properties. It -- it really boggles my mind. I always like to flash this table, because it is another measure of how busy we are. If you -- you know, we are up around 2.5 million dollars and that compares favorably with our highest revenue in 2006. We are not exactly there, 2006, but we have -- we are proud to have been able to make those -- that contribution to the -- to the General Fund above and beyond our -- our budget. The building section. We talked about some of the planning projects. With -- building permit fees haven't changed since 2007. So, we have been working with Finance to bring forward a consolidated fee schedule. These are not major changes to the city. A few will go up a little bit and a few will go down. But that will be coming forward. Finance will be cueing that up shortly. And later this same meeting Brent Bjornson, our building official, is going to talk about a -- a service enhancement. It's really a change to our agreement with one of our consultants to allow Brent and Sam to do over-the-counter permits for small projects, like sheds, decks, patio covers and carports. So, we are very excited to be able to roll that out and take that back from our consultants, because we can -- we can do it quickly. Economic development. It's been really, really an amazing year. You know, the ICOM, that's been a real game changer for us and we are able to Meridian City Council Workshop August 8, 2017 Page 32 of 94 build around ICOM as a -- as a resource and, then, of course, Paylocity, just another addition to our -- our Ten Mile Urban Renewal District in the Ten Mile -- the development that is happening at Ten Mile. Ten Mile really is a very critical -- it really shows the wisdom of Mayor and Council in creating the urban renewal district, setting the table so that the private sector come in and -- and build and produce jobs. I think -- I think again and again it's -- it's going to be producing benefits for us. Three thousand eight hundred and twenty- five new jobs in 2016. That is significant, because previous years we have been maybe a thousand, maybe 1,500. That's a big jump. I think it over -- underscores that we are not just -- when we say that we are not a suburb, when we say we are not a bedroom community, promoting family wage jobs in Meridian helps to make sure that aspiration is the case and it brings us back into balance. A hundred and eight new businesses. Also a significant number. I don't know that we have had over -- over a hundred in a year and we have had a lot of -- of job growth in healthcare, finance, and insurance, professional- technical. No surprise. Construction. Six point one percent increase in individual wages is also a very significant number and I think it really shows that we are headed the right direction. Office vacancy rates are at 4.2 percent. That's the lowest level we have ever recorded in Meridian and so I think, again, it underscores efforts like what we have done in Ten Mile. We can't have the big wins from business recruitment or business expansion if we don't have space for them and also industrial vacancy rates are the lowest -- at the lowest in almost a decade. So, we have to continue to protect I think our industrial land and find new ways to bring in more office. Some of the stats from Brenda's activities. She had 166 one-on-one business assistance meetings, 31 business retention meetings, 38 out of state site visits. That was not Brenda going out of state, that's folks coming to us. Forty-nine organizational partner meetings and a lot of -- and a lot of work online through social media in terms of posting marketing opportunities. So, Brenda is going to come up and talk about the health science technology initiative and I think she's got up a video she's going to cue up as well. Sherwood: Hello. Madam Mayor, Members of the Council, it's been a while since I have been up here, but I wanted to come up and talk to you about an initiative that we have been working as a partnership with the Chamber of Commerce and primarily because it reflects my budget this year. I have had several of you ask me about why those numbers are lower for some of our partner organizational sponsorships and so -- and it's not -- we started looking at the return on investment and it's not necessarily their kind of -- it's not necessarily their performance that we were basing that on, what it is is when we talk about business attraction, post Chobani, the majority of the leads that do come in through the Department of Commerce, through BVEP, are oftentimes manufacturing and, of course, food processing. So, because our area, the prices of the land have gone up significantly, it's hard for us to compete. So, an opportunity arose and I wanted to tell you a little bit about some of the activities that we have been doing. Anne Little Roberts with her other Meridian City Council Workshop August 8, 2017 Page 33 of 94 hat as president or Council Woman Anne Little Roberts, at the Chamber called me and said that she had an opportunity to tap in to some funding through the Southwest Idaho Tourism Association. It was a 50,000 dollar grant and the purpose behind this grant was basically to promote tourism. Now, we have great destinations for tourism. Obviously, we have the water park, The Village. However, when people talk about tourism they may not necessarily think about Meridian, even though we are the center of the valley and it's a great place to stay. So, Anne came up with -- and should I be calling you Council Woman Little Roberts? In her other hat. Anne called me and she said, you know, this is an opportunity for us with ICOM and the Idaho State University Anatomy and Physiology Lab for us to really tap into economic development, really focus our target. So, of course, you know, if you know me personally you know I love to repurpose. Repurposing this grant was definitely a great idea. So, we were awarded the 50,000 dollars. I put in this up here, because it wasn't just the chamber and I was working on this project, there were a lot of businesses involved and so how we kind of kicked this off was eight months -- almost a year ago, really, at this point, the Mayor and I started -- you know our business retention and expansion program is very strong and so we started meeting with those companies that are in the health science and technology industry to kind of look at what could we do with this 50,000 dollars. You know, how would it benefit you. So, these companies -- you know, I just wanted to point them out, because they have been tremendous partners and as we talk about ICOM I think that's one of the things to note is that they are truly a community partner. Just getting involved, sending out the information that we are marketing, but also just, you know, telling we will sponsor whatever you need. So, we have a real gem there. But all of these companies have been fantastic. So, what did we do? We looked at putting together this familiarization trip. This is very common in economic development. To bring companies in from out of state and to basically pay for their plane ticket, pay for their hotel, and pay for all their meals while they are in town. The targets that we went after were the medical device companies, a lot of the Northwest Hospital Association, medical trade organizations and, naturally, our site selectors. And, basically, the idea was to create out of state partnerships with ISU Anatomy and Physiology Lab. So, going back to this grant being tourism, keep in mind it wasn't really about relocating businesses into Meridian, it's about bringing companies in and out, staying at our hotels, eating at our restaurants. So, what we wanted were either companies like the medical device companies that could come in, use the anatomy lab to do training. There is a portion of that anatomy lab that's bio skills and so that was basically put together -- also funded by the legislature, so that we could increase the skills of our doctors. Some of the accomplished tasks to date. We actually have a couple more months left and I will talk a little bit about some of those things that we are going to do, but I think the Mayor and I in our one and one meetings with partner -- with our local partners and our companies were phenomenal. We were able to put together some information about, you know, what are the companies, the distribution, suppliers that are Meridian City Council Workshop August 8, 2017 Page 34 of 94 not located here in Meridian or in the valley. I also worked with Beth Geagan that we brought on board from Shift Strategies to also sort of look at how could we start targeting some of these companies. What are those opportunities. So, the one-on-one partnerships were definitely beneficial. I will tell you that ICOM through this effort -- actually, most of their equipment is coming from a couple of our local companies . They have been all about let's purchase through local. So, those introductions bringing people together has facilitated everyone working together and -- and just knowing what goods and services are out there. We developed a list of assets and needs. One of the things that we will be releasing this next month is new marketing material, but also with a map of all the companies that are located in the health , science, technology corridor and, you know, basically what they do. We also did engage a lot of the companies to do out-of- state conference calls, so that the companies that we were targeting to bring in that, that they were actually a part of this process. And as I mentioned, new marketing materials coming in, so one of the things you saw during some of the accomplishments of the year, we have been using Facebook and we have also been using off sites. I called Anne the first moment that we sent something out via LinkedIn and on the first day our marketing campaign reached over 4,000 people . So, we are -- right now with some of that money going to be putting together a promotional campaign through LinkedIn. So, it'll be a new -- new asset for us. Five new site selectors came in. Many of those f rom the east coast that are in cities where health and science is at the forefront. So, they actually rep those companies in health and science, so we had five come in. I will tell you, though, we expected to pay for everything, as I told you about at the beginning and because I was kind of initiating this and I'm with the government , it was a conflict of interest. So, they paid for themselves. So, it was a win-win for all of us. So, one of the things that we found out when these site selectors came in is they said to us -- they said, you know what, Brenda -- and I will tell you, when it comes to marketing, you want to talk about a huge marketing hurdle, I was bringing out this campaign at the same time that ICOM with doing their groundbreaking and all the video of that groundbreaking was going viral and, basically, everyone got on stage and said we are 50th in healthcare in the United States. So, imagine me pushing this out. So, we definitely had to cue up some of our marketing. But one of the things that the site selectors said was you might be 50th, but there is some hidden assets and the Mayor says that every time. It's why we go on our business retention meetings. There are so many hidden assets that we need to get out there. So, a lot of that money is going to be utilized for some marketing campaigns , but one of the things that we put together was a health science and technology video. Some of the company's, the leaders here in Meridian, and what some of those assets are. Now, we just got this back yesterday. So, no one has seen it. I will tell you it's -- it's actually for companies that are interested in relocating here. So, it's about ten min utes, but I just -- I want you to get a feel for it, because we really had a lot of energy from the companies that worked with us. I also want to say that this video was made by Travis Schwartz. Meridian City Council Workshop August 8, 2017 Page 35 of 94 Travis Schwartz is actually located in our New Ventures Lab. I always like to give little kudos to our -- our New Ventures -- New Ventures Lab. So, if you don't mind -- and, Mayor, I will let you -- if you want to cut it off before the end -- everyone starts glazing over just do one of those. So, go ahead, C.Ja y. (Video played.) Sherwood: There it is. Now, that is all the footage that we took and, actually, everyone was so excited to be a part of this. So, it's kind of long. What we are going to do now is cut it down into little teasers that we can throw out on Facebook and LinkedIn and, you know, send this out. Did you enjoy our video? De Weerd: It was long. Sherwood: It was long. It's very long. And, like I said, we didn't want to cut too much of it and I also want to recognize Beth Geagan, her creative productivity, like producing this, but also Idaho Power gave us a grant towards this as well. So, we found some good funding for it. De Weerd: Well, I think there are a lot of good messages in -- Sherwood: There really are. And so when we start cutting this up it will be fantastic. And as we move forward we are looking at doing another video with some of the money. We are kind of -- we are going to be partnering with BVEP to look at more work force, so that we can represent Meridian workforce in the BVEP videos as well. So, we still have some money to spend and so we are actually -- we are really -- we are being very strategic about our marketing and bringing in people for the health, science, technology corridor, but also for the tourism as well. So, thank you. De Weerd: Any questions for Brenda? Sherwood: Questions right now? Cavener: Madam Mayor, not a question, just a comment. De Weerd: Mr. Cavener. Cavener: I loved the video. I thought it was great. I thought that it does a good job of selling our story to places outside our borders. I think your strategic approach to cut it up Meridian City Council Workshop August 8, 2017 Page 36 of 94 and use it as teasers to get people to want to, you know, watch the whole thing is really, really smart. So, I thought it was a really, really well-produced project. Well done. Sherwood: Madam Mayor, Members of the Council, and Councilman Cavener, I just want to say thank you. That means a lot. I know with your production background -- I always brought him in to take a look at our videos. So, I really appreciate that. Any other questions? Cavener: Can you get us a copy? Sherwood: Yes. Chatterton: By having seen that video it makes me want to reconsider my decision. Oh, my goodness, let's -- De Weerd: I guess you would have to buy your house back. Chatterton: Or something. De Weerd: Unpack your RV. Chatterton: I could live in the van down by the -- we don't have a river. Cavener: Don't have a river. A little bit. Chatterton: All right. Just a few key objectives that all have high priorities. It's always good to cross one off. So, when we talk about creating an urban renewal district, we -- we know that's done and we are -- we are seeing some of the fruits of that very wise decision. I think it comes back to this idea that if you want to do economic development you have to develop in order to get the economic benefits and this is a great example. It started in 2007 with a specific area plan. Nothing happened for the longest time and, then, we just had the planets in alignment with being able to create this district and being -- having an urban renewal agency to administer it and, then, having perhaps the most important tenants and -- and a couple of developers that were willing to do it. Growth goals. We are going to be talking about this during the September workshop. Caleb is going to be queuing up for that and Caleb and I are going to putting our heads together in the meantime. This idea of do we want and need to have growth goals and do we need and want to have a consultant involved with that . The idea came up of possibly moving -- the update of our Comprehensive Plan up a year or two and perhaps doing both things at the same time. Area of city Impact. We have been doing a lot of work on this Meridian City Council Workshop August 8, 2017 Page 37 of 94 coordination with -- with our neighboring cities. We have been monitoring closely the state legislature. I think there are some great opportunities for reform around the area of city impact provision within state code, so we definitely want to keep on top of that. We have a wonderful -- what I will call a mature relationship with Boise and we would love our relationship with every city to be at that level wh ere when there is a need to adjust the area of city impact we can talk to them about that and there can be give and take. We have given a little bit to them, they have given a little bit to us. Always with the needs of the community in mind first and foremost and in particular property owners being able to develop in the best environment that -- that works for them and so, you know, I think that -- that healthy fence creates healthy neighbors. We -- we aspire to have that relationship with all of our neighboring cities . Brenda talked a lot about that, the need to develop tools to attract and retain jobs. You all approved the creation of the community match closing fund, which has been used for -- for Paylocity and for ICOM as well. It's great to have that available. We mentioned establishing the urban renewal district and we also talked earlier about off sites and Facebook and having that interactive online resources, so that we can market available sites and developing partnerships to cultivate diverse businesses and jobs we have been talking to many of those diverse interests about -- around the Fields District, the Growing Together roundtable. We have got a presentation on that coming up and we are really happy that the Chamber has joined us in the overall effort to have an economic development ready team, able to come in and assist with -- with recruitment opportunities and Brenda, of course, talked about the health, science, technology effort. Promoting job growth by attracting businesses and target markets. ICOM. The whole health industry cluster is key there and continuing to build and sell around ICOM. The Fields District is another example that we will talk about in just a minute. Brenda has been partnering with some of our local businesses, including PKG to market and the grant opportunities that we have been doing a partnership with the Chamber of Commerce. Thoughts and d irection on any of what you have heard? Happy to -- to hear or answer questions on any of this. De Weerd: Thank you, Bruce. Council, any questions? Bird: Good report. Cavener: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: No questions, but job well done. I mean it's been absolutely amazing hearing the -- the community say what a great team you have, what a great job they do Meridian City Council Workshop August 8, 2017 Page 38 of 94 and I think it shows in the direction that we have taken and the amazing customer service that our people get when they come in and you will be hugely missed. Chatterton: Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Bruce, you obviously set your successor up for success. I'm curious with you heading out, what's your -- what's your biggest concern for our community moving forward that we as Council need to be aware of and that you would want the person that fills your shoes to be aware of? Chatterton: Madam Mayor, Council Member Cavener, I would say more than anything it's not taking what we get, we have had -- we have really been blessed in Meridian by virtue of our location at the centroid of the population of Treasure Valley and by how well we are served by the transportation network. So, a lot has simply fallen in our laps. Windfall if you will. I think maybe we need to be better gardeners and orchard keepers and perhaps guide the direction not only of economic development, but of land use planning as well. Just my opinion. Cavener: Thanks, Bruce. I appreciate that. De Weerd: Okay. Any other comments or questions? Thank you so much. B. Growing Together/Fields District Update Chatterton: Can you cue up Growing Together Fields District on there, Caleb. De Weerd: Transitioning in to 7-B. Chatterton: Madam Mayor and Council Members, at the budget workshop last month there were a lot of questions. It wasn't really perhaps the venue to fully talk about the subject. What we wanted to do was answer your questions and maybe give you an overdue update on what's been going on with the Fields District and also the Growing Together Roundtable, which is kind of our outward-facing initiative around the Fields District. So, what I'd like to do is I guess very quickly talk about what we mean by the Fields District. This history, what we have learned through research and discussions. Where we are now. Why we decided to cue up the roundtable, which we call Growing Meridian City Council Workshop August 8, 2017 Page 39 of 94 Together. The partners that we have acquired and in that conversation Beth Geagan with Shift Strategies is going to help me with that part of that. She -- Beth has long experience with business, with strategic planning, and has helped local governments, businesses, and nonprofits pull together projects. So, she's really an expert at project development and that's really been her role on this project. Some next steps should you agree with what you hear and also I'm sure you have been waiting to hear, the total cost to date and some ideas on budget going forward. Again, if you agree with the direction. So, what is the Fields District? Fields District really is a concept around where land use, economic diversification, economic development and ag bioscience in the economy, where those come together and I will explain a little bit more in just a second. It is a place, depending on how you look at it, four to six square miles at our extreme northwest. We are really working to promote alternative uses in this area . This is not about ag land preservation. Sorry for the -- the bad metaphor, but the cows had left the barn on that one in Meridian. There really is not opportunities should we desire to save large amounts of farmland in Meridian right now, by virtue of the ownership patterns. What we are talking about here is economic development around some of these technology and economic development ideas. So, what we learned. There have been two reports produced. First back in 2007 and 2009 there was the Fields Innovation District White Paper. This white paper really laid out the idea -- the framework. That's the question. What, if anything, does agriculture mean to -- to Meridian. The emphasis was on research and the research park model. One of the things we found, though, is that we don't have great research infrastructure in -- at least in this part of the state and so we felt that we needed to -- I'm going to put some bonds on this framework. We needed to go a little bit different direction. So, in 2013 and 2014 we brought in Pegasus. Consulting firm out of Austin, Texas. So, what they did is they -- we said -- we challenged them, they said is there -- you know, please, if this is not a valid concept tell us so. So, what they did is they did a detailed study of our local economy. They found that ag is a significant driver and could be in the future with the right decisions. They came up with targeted industries -- and I will go through these in just a second. And, then, three potential catalyst projects that could move a concept like this forward. So, just flashing that again. Our challenge to the consultants was to see if there was a desire there for land use leading to diversification and ag bio science. Could those things come together to the benefit of our local community. So, they found that in terms of our largest industries in the area, ag products and related things like processed food and a portion of things like distribution services -- food services, those make up roughly 20 percent of our local economy. So, there is -- it's a significant part of -- of our local economy even now. They basically looked at all the possible industries in the sector and they found that several of them met the test for having a lot of opportunity that is helping create jobs and -- and promoting entrepreneurship and they can also take place within urban areas. So, I will talk about what those are in a second. They also found that even though we don't have a great research infrastructure, we do have a significant Meridian City Council Workshop August 8, 2017 Page 40 of 94 education and workforce development program or series of programs from CWI, ISU, Boise's Venture College -- Boise State's Venture College and the U of I, the food technology center. So, there is some underpinnings around workforce development that could be crucial. They felt -- and not a surprise to anyone in this room that Meridian was well positioned in terms of the -- our -- the way we certify the transportation network with improving potential such as rail with Highway 16 could be a real game changer for this entire area. Highway 16 will change the land uses in the vicinity of the Fields District. The question for all of us is what do we want it to be. What they did is they took those target industries and they subjected them to a set of criteria, a set of tests. Did they -- could they provide substantial regional employment. Were they good performers. Were they industry targets as designated by the state. What's the projected growth of those and were wages high and out of that came the final set of target industries and here they are. And I won't go into detail about a lot of these, but ag tech, scientific research and development, management, scientific and technical consulting services, boiler, tank, and shipping container manufacturing. It's funny, because apparently one of the biggest reasons that folks -- that individuals take on welding schools -- welding skills and learn to be welders is because of ag water tanks and other related things to ag. So, it's part of the supply chain. I wasn't aware of that before this study. Grocery and related product wholesalers. Medical and diagnostic labs. Outpatient care centers and other hospitals. So, there is also a tie in with the human health industry cluster that Brenda was talking about before. They also took a look at how these various industries stack up in terms of do they generate property tax, sales tax. Are they major job creators. Innovation and entrepreneurship. And from that they came up with several catalyst projects. And now these have changed somewhat. I'm not going to go through exactly what Pegasus promoted, because as we work with the roundtable these have changed somewhat. There are still basically the same kinds of things, but I'm going to let Beth go through what those catalyst projects are. So, why don't we cue up the Growing Together Roundtable. We realized -- and Pegasus recommended that a lot of work needed to be done around bringing folks together around these ideas. They did a lot of networking when they were here, but we realized that at the local level we needed -- rather than bringing folks in from Texas or where ever, that we needed to do that work of working with stakeholders and seeing if we could -- if this idea would -- would be compelling to others, if I would catch fire. We needed to acquire partners, because we are certainly not going to be doing any of these projects on our own and ideally we would be using institutional or corporate money to do them anyway. We realized we needed to coordinate the jurisdictions and engage with the city of Nampa and with Canyon county and with Ada county. And we also realized -- realized that we needed to identify various funding sources. That's why the roundtable. We will let Beth talk a little bit about where we are right now and where we are going. Meridian City Council Workshop August 8, 2017 Page 41 of 94 Geagan: Thanks, Bruce. Madam Mayor, Council Members. Thanks for the opportunity to provide a status update. Mayor, I do need to let you know that Bruce just told me right before he came up that he is actually buying his house back, but he's going to create a short-term rental. I just leaned over to Brenda and said do they have a sense of humor. So, as Bruce mentioned, we began a series of roundtables. We started those last fall and on your screen you have a list of the community stakeholders who are p resently engaged in those roundtables. The first order of business, which took a couple of sessions for us to narrow in on, was to really define what our purpose and strategy for the sessions would be and our focus is on economic development as it relates to agriculture and, then, where the -- where we are growing together in Ada and Canyon counties and you will note that as Bruce has been talking about this afternoon , our focus is to start in the Fields District and, then, expand Growing Together, taking the lessons learned potentially to other areas that Caleb is looking at. Our strategy is to convene and make some recommendations around economic development opportunities and to develop land use policies. In April after our April session the Mayor suggested that we form three subcommittees and really dive into some of our projects in a little bit more detail, which we have done from May through August. This use is already being done as you well know through updates with Caleb's group in community engagement. So, our focus has really been -- and Caleb has been involved from the beginning and he attends our meetings and provides updates whenever we meet. But our focus has really been on the ag experience piece and, then, working with Brenda to identify the partners and sponsors who would be involved in the projects that we develop who are potential for us to assist with funding and I will talk a little bit more about that in just a moment. So, essentially, here is our progress to date. You will know that the lot -- notice that the last four bullets are italicized and I'm going to provide just a little bit more of an update on those four items for you. So, we got the group up to date with what Bruce just shared with you. We looked at that historical perspective and we spent a lot of time looking at models and assessing where are we currently, how do we move forward. So, you just saw this slide from Bruce. Historically what the projects that Pegasus recommended were and these are the three projects that we are looking at right now. I believe you were provided an update maybe a couple of months ago on the concept of an innovation and learning farm. We are talking about the components of a learning center and, then, also looking at an ag tech accelerator. So, I will tell you a little bit more about each of these projects. So, the innovation learning farm is a partnership between the Ada County Soil and Water District, the Natural -- that NRCS, so, it's Natural Resources Conservation Service. The University of Idaho and, then, the statewide on Soil and Water Conservation District. So, essentially, there is four goals that they have to educate farmers on in the soil and water conservation practices to create an area that has some rangeland and a natural habitat in partnership with U of I to begin a farmer training program and a farm incubator and, then, ultimately, once that's all developed, to, then, have community and education available to help Meridian City Council Workshop August 8, 2017 Page 42 of 94 people understand farming practices. Our progress today, as I have already mentioned the partners, I'm actually meeting tomorrow with the Soil and W ater Conservation District and NRCS to talk about their commitment to funding. They have funded other types of projects like this around the country. They are funded by the USDA and there are a number of successful models out there on demonstration farms. We are helping with the development of a business plan, securing their partner funding and identifying 40 to 50 acres for the farm in the Fields District area ideally as a starting place. Ag tech accelerator came about in conversation about how to stimulate economic development and growth of companies. Just to clarify, an accelerator is a little bit different from an incubator, so Brenda already mentioned New Ventures Lab, which you're intimately acquainted with. Small Business Development Center has an accelerator in Nampa . Usually what an accelerator does that's different from what an incubator does is really about the funding, it's about having corporate sponsorship and funding and also many of them have investor models where they have venture capital as well. So, we looked at some models actually just this past week that were ag tech focused and U.S. based. There were various virtual models and on-site models. Primarily, though, it's the funding mechanism. Our take aways from those conversations are that there are none in the Pacific Northwest. University partnership is critical, as is corporate sponsorship. Venture capital is desired, but not required necessarily and the idea would be that you would start with one to two businesses a year in the first year and, then, gradually grow capacity over time. Again, there is four successful models that we have looked at in Iowa and North Carolina and California. Finally, the catalyst project of the learning center. This is one that we were talking about as we develop the components of the first two that I shared with you, primarily because we want to provide what the farm would need in terms of a lab for soil and water conservation testing. They do use other facilities throughout the valley for that currently. It could potentially have space for ag tech companies, exhibit space, conference space, classrooms, et cetera. Again, a couple of models. One fairly nearby in Boardman, Oregon, and, then, another one in California. Okay. So, that's a quick overview on the projects. Now I would like to t alk about -- a little bit about the industry sponsors and potential partners. So, Tracy Hitchcock, who is the executive director of Create Common Good is also the chair of Boise Chambers food and ag industry board. Mayor and Bruce attend those meetings. They are quarterly. It started last fall and so we -- Bruce and I talked with Tracy about what would be the best way for us to engage industry partners and she said you should do a presentation to the food and ag board. So, we are slated to present a presentation very similar to what you're seeing today to the food and ag board at the end of September, with a specific goal of identifying those partners and sponsors after they understand what we are trying to accomplish, but also with the ag accelerator in mind to really look at what's it going to take for the industries to get invested. What do they need, where are their gaps, and what would they be willing to invest in in terms of start-up development. So, that will be our goal. There is a lot of Meridian City Council Workshop August 8, 2017 Page 43 of 94 words on here just to tell you that this is what the purpose of the board is . They brought a broad spectrum of partners together to review what's happening in the food and ag industry and to make recommendations for policy, et cetera, to the chamber. So, this is just a slide on who all is involved in the effort. So, that will be our starting point. Brenda is also compiling a list of other sponsors and partners that we can potentially work with . All right. So, the last piece is the ag focus development, which you saw also in the Pegasus slide and we are just beginning to look at not the land use designation s, which you know that Caleb has been working on and he's been considering what are the outcomes of these potential projects, but also successful models that incorporate any small farm ag with residential and commercial development and how we can develop those recommendations. So, one model we are looking at is in south Livermore county. They were -- I mean Valley. They were experiencing significant growth and they wanted to protect their agricultural heritage. They are the wine industry. So, their viticulture history was very important to them. They developed a specific area plan. It was actually developed in 1997. It was revised in 2004. So, it's about 20 years old now and it was for 1,891 acres. It's just one example. You can see some of the specific designations here in terms of what they did for residential development and commercial development. They definitely increased open space and looke d at how they can peacefully coexist with the farming community. All right. So, what's ahead. We have some planning around ag focus development. I have already told you about the presentation. Partners and sponsor one-on-one meetings once those are identified. The catalyst projects need a little bit more work putting the meat on the bones of the planning process. We would like to do a site visit to some of those successful models that we have shown to you today and, then, ultimately, obviously, for the Fields District you would develop a specific area plan. So, what are our next steps? Our next steps are your approval of the budget for the coming year, making sure we are in sync with Bruce's departure and who is going to pick up the pieces in terms of responsibility and, then, continuing to implement those planning tasks. I'm going to turn it back over to Bruce unless you have any questions for me to talk about the cost to date and the budget. De Weerd: Any questions from Council at this point? Cavener: Madam Mayor, I do. De Weerd: Mr. Cavener. Cavener: Beth, can you go back to maybe some of the slides on the -- the three projects that you spoke about? Geagan: Which ones? I'm sorry. Meridian City Council Workshop August 8, 2017 Page 44 of 94 Cavener: I guess -- and maybe you don't need to go back. I just -- I didn't see any private business being a part of that. It sounds like that your hope is to solicit private investment, but there is not necessarily anybody involved from the private industry right now. Geagan: Let me ask Brenda to -- have we identified anyone in your group from the private industry sector yet and have we started to pull those names together? De Weerd: You can't speak from -- Sherwood: Madam Mayor and Members of the Council, Councilman Cavener, we -- actually, we have had those conversations at this point . We haven't put specific companies up there, because they haven't approved, but we are having those conversations with a variety of industry experts. Cavener: Madam Mayor, follow up if I may. And maybe this goes into Bruce's next part, but those projects that are proposed, what's -- what's a ballpark cost for any one of those? Geagan: I think that's a great question for Bruce. Thank you so much. Chatterton: Madam Mayor, Council Member Cavener, I would have to refer to the Pegasus report, because for each of the examples they showed for similar catalyst projects they also had the -- they also had the total project cost for each of those . So, if it's okay I'd like to get that report to you and maybe point out where those are. I mean we are -- you know, we are talking about millions of dollars here and that's not even necessarily ballpark. One example we have been talking about -- there is a young man who is sort of a venture capitalist, has been working with us by the name of Jeff Ahlers. He also is coming out New Ventures Lab, but he has done a lot of work with funding ag technology and uses around ag. He's done some research for us and one accelerator -- I cannot remember the name of it in Iowa -- actually has corporate sponsorship across the board. They really built that and they actually -- I'm not saying that we could achieve this level here, folks like Monsanto and Lamb Weston are actually -- if you qualify to be in their accelerator you are actually -- part of that deal is that you're given 500,000 dollars in seed funding. So, we are looking very seriously at those. We realize the City of Meridian is not going to be funding -- at least not very much of a project like that, so -- Cavener: Thanks, Bruce. Chatterton: Any other questions until I get into the cost to date. Phase one of Pegasus' report where they looked at the state of our local economy around ag and ag technology Meridian City Council Workshop August 8, 2017 Page 45 of 94 was 55,000 dollars. They saw that there were -- that some of these ideas from the original white paper might gain traction and so during phase two, which cost 74,500 dollars, they came up with the targeted industries in that analysis. They engaged with a lot of stakeholders around the -- around both valleys, in and out of Meridian, and they came up with a -- they defined those catalyst projects. So, that total for phase one and phase two was 129,500 dollars and that was between 2013 and 2014. Since that time we have cued up the roundtable and we have spent to date on the roundtable just a little bit over 15,000 dollars. We felt that it didn't make sense to bring in consultants from outside when we have talented, knowledgeable folks like Beth with Shift Strategies to help cue that up and, frankly, we could do a lot of the work ourselves. For the community development budget we do have 20,000 dollars earmarked for the Fields District and, then, in Caleb's budget for planning there is land use planning for the specific area planner -- we are actually calling it the focus area I think for land use and the outreach around that, that's an additional 25,000 dollars. We had 10,000 dollars that was removed from the Community Development's budget for professional services. I think we had that in mind to be using on this project. In my mind if this is something that you want to continue down the path of, we don't -- we don't really have enough money to continue at this point. So, I guess the question is I would love to have a dialogue. I would love to -- you know, if there are additional questions. Is this -- is this a direction you would like us to continue down perhaps we would be, then, looking at a budget amendment or -- I really don't know what the total options are. So, I'm just -- just open to those -- those ideas and your direction. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Bruce, maybe a couple additional questions about dollars spent. It looks like on the previous slide you identified some expenditures in 2013 and 2014. Earlier when you were giving us the history it looks like there was a first report maybe established in 2007. Do we know the cost associated essentially I guess between 2006 and 2013? Chatterton: Madam Mayor, Council Member Cavener, no, I don't know what the cost would have been around that white paper. That was actually before there was a Community Development Department. Cavener: Right. Chatterton: I know that Brenda when she came on board the white paper was already there and it needed to be up -- it was a little out of date and so she updated some of the numbers, but no new research was done. Meridian City Council Workshop August 8, 2017 Page 46 of 94 De Weerd: And we had a master's program at NNU that did a lot of work on that and we had a steering committee consisting of Agri Beef, Monsanto, INL, Simplot, Sorrento Lac -- whatever. Lactalis. And a couple of other industry leaders. So, it was -- it was pretty broad in its -- its outreach. Cavener: Madam Mayor. Then maybe a question for you or Bruce. So, then, that first expense it looks like in 2013 is the first time we have allocated budget dollars to something related to the Fields District? Chatterton: Madam Mayor, Councilman Cavener, that's the first that I am aware of. Cavener: Great. Thank you. De Weerd: Well, Bruce, I guess that 55,000, was that for the -- for just the Fields or -- Pegasus did the downtown, they did other -- Chatterton: Yes, Mayor. They did two other projects for us. They did an overall city ED plan, which we are really using every day here. It helps to inform Brenda's efforts. And they also worked on a number of catalyst projects, a project development plan for -- at the time we, along with our chamber steering committee and MDC were very much focused on the idea of a hotel conference center and a performing arts center in the downtown. So, they did some work around that. These numbers, though, are separate from that. We did get a bit of a price on the economic development plan, because they had already done -- one of the reasons that we asked them to do that was because they -- we had already -- they had already collected much of the data. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Bruce, earlier you mentioned Intermountain Gas and their property out there. What are their thoughts on all of this? Chatterton: Madam Mayor, Council Member Little Roberts, they very much want to protect their investment in the area and protect the public from their -- their investment. There is a -- there is a -- certainty a safety risk there. We are going to be engaging with them about the idea of other uses with -- within -- near or adjacent to their -- their holdings there. It's not uncommon to see low population uses, like some of the things we are talking about. Essentially commercial uses that -- near airports, near ports, near other Meridian City Council Workshop August 8, 2017 Page 47 of 94 areas where there -- you know, there could be -- could be a hazardous situation. What you really want to do is prevent rooftops from coming in around that area and if you do have to have a few rooftops it should be very low density. Little Roberts: Thank you. Chatterton: So, we are hoping that we could, you know, perhaps Intermountain Gas could be a partner on this project and perhaps we could have some co-location going on. De Weerd: So, as you have been kind of the lead on this, what are you recommending to Council? Chatterton: Well, for starters, we were counting on having 30,000 dollars in professional service budget -- I'm sorry, let me get to that slide. Under the 1900 Community Development Professional Services Budget. That at least would allow us to continue the roundtable. If we do that and there is a need for additional funding -- and I don't know exactly what that would be for. I think what we can do for this -- with 30,000 dollars is continue the roundtable, engage with the food and ag industry board over in Boise and acquire partners. We also would like to do a project development plan for the innovation farm that -- that Beth mentioned, with the hope that that could be a foundational point for -- for the Fields District. We also need to continue down this path of seeing if we could find sponsors for -- and the right model for an ag accelerator. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. Bruce, Beth talked about the learning farm with the SW DC and potential funding. Is that initial funding, ongoing funding, what do they cover in a situation like that? Chatterton: Perhaps Beth knows better than I, but I know that they do cover project development and ongoing as well, I believe. Is that correct, Beth? Geagan: I will have a little more clarification after my meeting in the morning , because I'm looking to get at least an agreement with them . So, we could be more clear with you about what exactly they have funded in the past and what their budget would be. But my understanding is initiation and, then, the Ada County Soil and Water District would have funding for the ongoing operations, as well as the University of Idaho. Meridian City Council Workshop August 8, 2017 Page 48 of 94 Little Roberts: Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Bruce, can you talk to us a little bit -- one of the points that you had in your earlier slide was that you were asking if the Fields District concept is compelling to others. Who are the others and have we found it to be compelling for them? Chatterton: Madam Mayor, Council Member Cavener, others include folks like the food and ag industry board members that we have attending the roundtable meeting. The chairman of the group Tracy Hitchcock, former Simplot food scientist, one of their global leaders. Folks with the Ada County Soil and Water District. The -- oh, my goodness, some of the other folks that -- that this has kind of caught fire with. The Nampa chamber, Debbie Kling is very enthusiastic about this, especially about perhaps some of the uses related to this could -- could happen, you know, ag experience over in -- in Canyon county. And I think more than anything, Council Member Cavener, we want to see what happens when we get addressed and present to -- in September to the food and ag industry board and -- because their -- my feeling is that they are short of a policy board, but they want to do a project and perhaps we could, either as a group or individually with some of the -- especially the big corporations that are involved with that -- with that group, perhaps we could acquire some important funding partners. So, I don't know entirely the answer to who would catch fire or who it would be compelling to. We do have folks that are very interested in this. De Weerd: You have a lot of engagement from the tech center, CWI, Food Services of America and I know that Mike is there with two hats, both as the chamber former president -- joined as the president, but has continued his involvement and I know that's because Tracy and him are also part of the -- the Boise group as well and are a great bridge between that. But with Jeff and -- and the small industry that -- that he represents you have had a number of people coming in and out and I don't know all of them, but I apparently know more than you do. I think you have had a good representation and interest from the larger ones, like Intermountain Gas as well. Borton: Madam Mayor? De Weerd: Mr. Borton. Meridian City Council Workshop August 8, 2017 Page 49 of 94 Borton: To give I guess some answers to the question from my perspective on -- on where we go and to what extent. There is -- I'm the fiscal skeptic I guess or I'm being a bit dense. I don't know if the answers are available today, but I don't necessarily understand the business model behind the end product and when the word successful is used I don't equate that with fiscally independent. It sounds like there is either government and/or corporate continued supplemental funding for the unknown project to be sustainable or venture capital funding and I can't get my head around how any of that makes sense and if the government entity in these other communities isn't an ongoing investor or funder of something like that, I would -- I want to get my head around the AC funding and how they get a return or even corporate funding. But I understand the interest and I understand if I'm anywhere in the food services industry and the concept is exciting and great, but someone is going to have to actually build it and do it and take the risk and that's what I don't get. So, I like it, too. I think it's a great idea, but when it -- when it requires the city to fund even the -- the study portion of it with taxpayer dollars going a lot of different directions, that's where I get -- I get a little skeptical and in the budget hearing I made some comments and have some initial preference that I think the city wide Comprehensive Plan process is so critical that if some additional funds were necessary to accelerate that, which would include this portion as well, and maybe have a specific area component to it, that seemed to make more sense. If it was more tangible and I could see the value to the community as a whole . So, I struggle with -- and it's just kind of the blunt direction, I struggle with even spending 45,000 further without understanding the back end business model on how it makes sense , all right, and if it could be built privately oftentimes it would be built privately and private developers and venture capitalists who have formed together and we talked about I think Arizona's Agritopia concept, which isn't necessarily what we are proposing, but that's what gives me some fiscal skepticism on continuing to spend money in this manner, as opposed to other planning matters. I remember the Fields District report I thought was fascinating, but one of the things that I recall correctly was particularly interesting is the geographic scope of it and it addressed these needs and opportunities in the Boise-Nampa -- and I think one of your earlier slides referenced it -- the Boise-Nampa regional area and one of the questions -- and you -- I don't know if you and I even talked about it at one point, but I thought it was interesting, a lot of the conclusions weren't that of a particular project or focus area was -- it spoke as though it was relevant and it was a potential for this area, as opposed to Meridian specific and that within the confines of our city there was that unique opportunity and it made sense on a broader scale, because Nampa has some unique ag opportunities and Boise and the region as a whole might benefit from this type of project, but City of Meridian funding it, for within the city seemed to be more narrowly focused. So, that's some of the background as to why I was a bit skeptical on expending additional funds on studies and plan, which are wonderfully well intended, but I'm hesitant to go forward -- and there may be some great research out there and -- and pro forma Meridian City Council Workshop August 8, 2017 Page 50 of 94 from some prior VC work that shows how this pencils with those private dollars and how it's funded, but doesn't make fiscal sense yet. So, that's the reason I brought that up to the budget hearing. Chatterton: Madam Mayor, if I may. Council Member Borton, you made a lot of really compelling points there. I'm trying to remember my training from high school debate club where you actually remember every point that you want to respond to . There was so much -- so much there. Although, of course, I'm not debating you. On the issue of funding, I know that some of these centers -- these similar uses around the country have been cued up with local government funding for -- I don't -- I don't know if -- there have been development dollars for certain -- certainly the studying part of it has been part of it. I do know that there are many of them that receive no -- no public money whatsoever. So, we certainly would not -- you know, any more than we want a performing arts center down the street that required city subsidy, we would not want something even on a bigger scale requiring General Fund dollars from the City of Meridian. So, many of these -- these -- these -- these uses exist and I'm really kind of at the limits of my knowledge as to how exactly those -- those models work, but we do know that corporations -- many of them quite large -- and venture capitalists are -- are involved with the funding and running of -- of those centers. In my mind it comes down to is there enough here -- you know, we did spend almost 130,000 dollars on this study several years ago -- is there enough there to continue to spend smaller amounts of money to leverage what we learn ed and see if we can acquire partners. Is -- is that of value to the City Council? De Weerd: But I think the broader question is, Bruce -- and it -- it is why the Council had funded it to the level they did is you have a four square mile that was identified of interest by the Council at the time that we need to bring jobs closer to wher e people live and in Communities In Motion there was a desire for less dense areas and so that's where the original white paper that showed where agriculture and technology collided is -- was the opportunity to look at creating a plan around an industry cluster that was not only identified in that white paper, it was supported and maybe even driven by a statewide plan building on the assets of the -- of the state of Idaho and what -- what Idaho's expertise is and what the various -- I mean U of I and BSU were both involved in that white paper and, then, you developed much of the -- the identity and -- and that sort of thing. So, with the extension of Highway 16 and a freeway -- expressway opportunity to express way to I- 84, to the rail corridor, major transportation infrastructure there, that it created a unique opportunity that is unparalleled in much of the Pacific Northwest. We had a need for an area specific plan. We wanted to look at industry and what kind of land use supported that, so -- not what would we want it to be, but what would be the highest and best use for our community with those assets and you need to have someone that is a convener -- a connector and that was the city and while we are in our historical growth mode you Meridian City Council Workshop August 8, 2017 Page 51 of 94 don't have the staffing assets to -- to continue to pull all that information together. What I would hope from you, Bruce, is by this 20,000 -- and I know what the 25,000 with the specific land use would be, because that's a huge public outreach, but what is the deliverable? What do you get with 20,000 dollars as the deliverable? What is the end that you want? It's not these different projects that should be driven by the private sector or the Soil and Water Conservation League, because that is their project, that's just more of a keep them in the communication queue, it's what do we want as a deliverable for that money and, then, work our plan back from there and that's what I haven't heard. Chatterton: Well, Madam Mayor, it would be -- you have heard the overall vision. The idea would be a project development plan to achieve that vision with -- and, hopefully, acquiring partners -- funding partners along the way. A development partner. De Weerd: That's fair. But I mean time is of the essence in this four square miles. There is development pressures. There is property owners who are saying what is the highest and best use of our property and what is the vision for that area and that is what the city has to answer and we have a closing window of time in order to do so. Borton: Madam Mayr? De Weerd: Mr. Borton. Borton: Is it somewhat analogous to the land use planning process that we went through to lay the framework for what we anticipated to see at Ten Mile? Obviously, totally different uses, but the concept was through that process with all the stakeholders the groundwork was laid to display how we intended it to be developed. How that happened was done with private dollars and the market timing is what it is. Is the concept the same here that it would somewhat of a specific area plan that laid out with input from all these stakeholders how this could be developed , but a specific project within it -- we wouldn't necessarily eat or drive. Chatterton: Madam Mayor and Councilman Borton, that -- I think you have said that very well. I agree completely that that's the approach. As you say, they are very different projects, but the idea that the role of local government as it was with Ten Mile was to cue up that focus area, that -- that specific area plan, set things up so that then -- I liken it to setting the table by the public sector, so that the private sector can you come sit down and dine and actually bring -- bring the meal to fruition. So, I -- very different projects, but, yes, I think that is the hope. Meridian City Council Workshop August 8, 2017 Page 52 of 94 Borton: Madam Mayor. And I think what might have confused me is that you used the word project and plan somewhat interchangeably, but if it were a project I think of the finite thing could be built, which it doesn't sound like that's -- you mean more the plan maybe. Catterton: Yes, that's a little -- we need -- we need to -- and I think our role is more around the planning, as it was with Ten Mile, frankly -- Borton: Right. Chatterton: -- because we certainly couldn't get -- it wasn't our idea for Brighton Corporation to come in and do specifically three corporate headquarters. So, we have created the environment -- De Weerd: Yes, it was. Sorry. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. Bruce, quickly with Ten Mile, for example, from when the process was started to look at it did we have private sector buy-in? Chatterton: Madam Mayor, Council Member Palmer, it took a while -- it took to -- I guess the gestation period of that baby was a while. So, the specific -- specific area plan for Ten Mile was completed in 2007. I think there was actually maybe two years of preparatory work before that actually happened. I wasn't here at the time of course. And, then, frankly, things languished for a while until the opportunity arose. We knew what uses in a broad brush we wanted in that area. We knew that we didn't want it to be like any other interchange. The same way, perhaps, you could say that we don't want to Fields District to be like any other part of -- of Meridian, that it would be unique. And so it -- you know, that did take a while to come to fruition there from probably I would imagined 2005 all the way to the -- to the present day. Borton: Mr. President? Bird: Mr. Borton. Borton: To that point I -- I was on Council then and one of the things that was done really well by the city staff was keeping the input of private development early on in those Meridian City Council Workshop August 8, 2017 Page 53 of 94 charrettes and help navigate what may and may not be successful, having them at the table was a pivotal role. The market caused a great lag and it being able to be done, but it sounds like the concept would be the same here if you were to have those private developers and perhaps ag end users involved in -- whether it's a charrette or however it's done -- help create -- Chatterton: Mr. President, Council Member Borton, that certainly is the intent, yes. Bird: Any other questions? Palmer: Mr. President? Bird: Mr. Palmer. Palmer: Mr. President. Bruce, have we ever considered -- especially with the plans for 16 -- to look at the Fields area as a similar development as we are getting at Ten Mile, as opposed to only, you know, ag based plans or whatever? Chatterton: Mr. President, Council Member Palmer, no. Sixteen will be a game changer, but currently the land uses in and around 16 are quite low density. They really reflect the need to do the -- a specific area plan-like process, because the designations we have out there are simply almost like holding zones. Lower density. Still in the county. So, I would think that the effect of all influencers on that area should be taken into account . I think that's what you're saying. Bird: Anything else, Council? Cavener: Mr. President? Bird: Mr. Cavener. Cavener: I will just share some of my comments about this whole project as a whole. And, Bruce, my frustration is not in the work that you or your staff have done. I think my frustration more builds from -- I think we see this a lot across the country, government comes up with their ideas and wants the private sector to always pay for it and I think it was a great idea that the private sector is going to be the leader on this and so I struggle with the amount of funds that we have spent trying to convene and bring people together to fund what we think are our ideas, as opposed to facilitating the relationship that we have built very successfully between Bruce, Brenda, and the Mayor. We know if Simplot wanted to do something over there that we are going to work with them to make that Meridian City Council Workshop August 8, 2017 Page 54 of 94 successful. We are not going to say no. Likewise, it's challenging when we say here is our idea, Simplot, now you go fund it. Boy, I think it's pretty quick that they may say no. So, I think that, Bruce, you and I want to get to the same place. I just don't like that it's always government saying here is our idea, now, private sector, you go pay for it. Certainly developing the land use around that is our role and -- and I'm supportive of being focused on that. I just -- without having something tangible that this is what we are building towards, you know, the projects that we share are great projects, things that I would love to have in Meridian. I think they are great talking points for things that we are trying to build in our city. It's just I see the hundred and some thousand dollars that we have spent and I can't say with confidence here is -- here is what we have got for that or we are any closer to achieving some of the things that have been identified. So, I'm -- I'm more supportive of letting this project rest and focus more of the land use. Again, I don't know how the rest of you feel. I just -- I think it's important -- Bruce, you tell me you bring great information, that you at least know where we stand when this meeting is over. Palmer: Mr. President? Bird: Mr. Palmer. Palmer: Mr. President. As the Mayor pointed out, we have got a timing issue. That that land is being scooped up -- whether it's in there or in a hurry, I'm not sure, but by developers looking at residential. So, while that four miles or whatever area may be shrinking as to what invest -- people who have put money into the -- the process have envisioned for it, I think -- and it may not be as simple as I'm about to make it sound, but I think we have gone as far as the ag idea may go. If -- if we had complete buy-in by Council I think that we would need to hit it hard and fast right now to make it happen, but from what I see is there is not the private sector buy-in that's necessary to make it viable. So, whether we have conversations with the Brightons, the Gardners of the world to see, hey, we are going to have 16 over here, shall we be looking at doing something like Ten Mile over there? Should we not? Should we let -- let it go as it's planned now and have a whole bunch of subdivisions and quick access to freeways? What is the private sector's interest in our future land use planning there? It doesn't look like ag is the interest from the private sector. So, I am echoing Councilman Cavener. I think we looked and we need to move on. Bird: Any other thoughts, Council? Borton: Mr. President? Bird: Mr. Borton. Meridian City Council Workshop August 8, 2017 Page 55 of 94 Borton: I -- the clarification that come -- I support the planning process, as opposed to driving a specific project to -- I think we owe it to the citizens now and future to plan the area. I don't know a reason that it wouldn't be done in conjunction with city wise Comprehensive Plan. That is probably a conversation f or another day why that might be split out. But if it can be done as a specific area component of city wide Comprehensive Plan update, there is a reason to not do it that way. Perhaps those could overlap and through that planning process you have the private input to steer what could be there, what is and isn't viable and, then, when that gets done private industry would -- would necessarily dictate. But the alternative when I do -- wouldn't want to have is its existing -- I don't know what the future land use map shows for that area, but -- but I wouldn't want to be misleading and miss an opportunity to inform current and land owners of what that area may -- might become. The intent is it's not just, you know, continual residential neighborhoods. It might be something more unique. I mean start planning it now and get their input now. I like that planning part of it, so long as we are not trying to focus on a specific project that would exist within that area. If that makes sense. I don't know -- I don't know if that's -- if doing that -- doing them together is possible or not, but perhaps there is some economies that may be possible. Bird: Any other questions? Little Roberts: Mr. President? Bird: Mrs. Little Roberts. Little Roberts: Bruce, I definitely think our focus needs to be on the planning portion. Completely agree with what's been said. I would -- I think the projects are amazing and I hope that we have some private sector that comes in and sees the vision and says I want to do this, let's go. But, in the meantime, I think as the city being responsible, I think we need to focus on what we do and that's the planning portion and I am real anxious to hear what Intermountain Gas says. Maybe they will be our -- our teammate and come in with something fabulous. But I think -- I feel like we are getting -- we are the cart that might be getting ahead of the horse and we need to know who the horse is. Bird: Very well spoken. Any other comments? Thank you very much, Bruce. I love your presentation. All of it. We are going to miss you. Chatterton: Ditto. Thank you for the direction and for the dialogue. C. Quarterly Finance Department Update Meridian City Council Workshop August 8, 2017 Page 56 of 94 Bird: Okay. Next item. Todd, have you got something for the financial? We are not going to The Village, are we? Lavoie: Mr. President, Members of the Council, good to see you guys. It's been a few weeks. Tonight we are going to present to you our quarterly update for August. This is the fourth update that we have given to you in our new quarterly program. So, again, appreciate the time. I'll try to make this as quick and painless for you as possible. Now what we will do is we are going to give you a year-to-date update on where we are at with the financials for fiscal year 2017. I can tell you that if there were any real heavy issues I would have been here way before today. So, with that you can rest assured that your financials are in good shape. I'm going to quickly go over them and let you know that where we are at right now we are looking good. So, we are going to go over the General Fund first, revenues, expenditures, then, we will touch onto the Enterprise Fund, revenues and expenditures as well. And just to give you an update, this data is based on ten months of actual financials as we recorded them so far. So, with that we will start off of the General Fund revenue figures. In overall the General Fund is in good shape. We are at 106 percent for year to date. That's a great thing. Property taxes are fully collected, so we should end up with our property taxes about 102 percent at the end of the year, but I can guarantee you that from a budgetary and actual standpoint you will meet your hundred percent budget number of 43 million at a minimum . We will probably end up more around the 47, 48 million as we get the final two months of data in there. Again, we do have two line items that are not currently over a hundred percent, which is -- which is fine. We should be right about 83 percent. Again, we are at ten percent -- or I mean ten months in. The inter-governmental and the franchise fees, you know, we still have two more months of revenue to come in and we project those to be right at that hundred percent mark, which is awesome. You will see two numbers at the very bottom at 136 percent and 161 percent those are good things. The licenses and permits and the charges for services, those are all based on growth. Those are the decisions we make as a city to promote and approve development. As more permits are approved your license and permits go up accordingly. What this tells you is the growth is higher than what we are projecting. Again, we will continue to tweak our annual projections every year based on growth, but that's why those numbers are coming in a little bit higher than what we expect them to be. It's just those are growth dominated revenue sources. So, that's the revenue. Again, good shape for the General Fund. We will end up the year at a hundred percent or more. That's a good thing. Again, this is a quick slide just to show you that property taxes are still the majority revenue source for the city at over a little bit -- at about -- at about 62 percent. Right now we want to always consider the property taxes as -- or I guess a delicate revenue source. We need to make sure we take care of that property tax revenue, since it's the majority of the General Fund. So, with that we Meridian City Council Workshop August 8, 2017 Page 57 of 94 will look at the expenditures for the General Fund. Again, ten months of data to date. Right now the General Fund expenditures for personnel we are currently sitting at about 77 percent. Right now our goal is kind of a straight line. It's 83. So, we are a little bit below it, which is fine. We know we have vacancies and that's accepted. Our goal is to be right about 97 percent for the end of the year. As long as we have our new hires for our summer programs and the station number six goes online as anticipated, we should see the 97 percent hit at that time. Right now the budgets in there for Station Six, but we have no expenditures. So, it looks a little bit low at the moment, but as long as everything goes forward we should see the 97 percent hits for the personal expenses for the General Fund and that's about average for the General Fund, which is a good thing. Then we will talk about -- we can talk about operating. Operating is sitting at about 68 percent. Again, as I mentioned, 83 is kind of the benchmark we are looking for. That number. You will see some expenditures come up over the next two months, especially in the parks division, with the majority of their expenditures in the summer months, in the warmer months. Their number is a little low right now, but they should get closer to that hundred percent by the end of the fiscal year, which is a great thing. Community Development is right on par right where we need them to be. So, again, I think at the end of the day, end of the fiscal year your operating expenses will show up in a reasonable number. Capital. This number doesn't look as great and we are at 24 percent of budget. A majority -- or a major reason for that is Station No. 6. We just put the budget in a couple weeks ago. So, we haven't had a chance to expend those dollars. So, that's going to drive our execution rate per se down. So, if we took out fire, the next biggest -- or next lowest number would be the parks and, again, just like Enterprise Fund, parks spends most of their dollars in the warmer months. So, we are, you know, in the high production construction phase right now. So, we will see a lot larger bills come in. So, that number should shoot up pretty quickly between now and the end of the fiscal year, but I will remind you that any projects that are not -- that are not completed in fiscal year 2017 we will c arry them into 2018 and the departments will expend the budgets accordingly. This slide kind of shows you a general review of revenues and expenditures, you know, as I stated General Fund is looking great. The revenue is above the budget. Awesome -- awesome position to be in as a city. Expenditures are coming in a little bit lower in budget. Again, another fantastic position to be in. At the end of the fiscal year I believe the General Fund will be in a great standing position and we actually maybe to add a few dollars to the fund balance if trends continue. So, again, just wanted to reiterate to you that the General Fund is in good shape. If it hadn't been I would have been here way before today. But just want to let you know the General Fund is looking good as of today. So, with that we will jump into the Enterprise Fund. We are going to follow the pattern. We will start off with the revenues in the Enterprise Fund. Right now they are at 95 percent, which is phenomenal. Again, our goal is to be at 83. We are doing great. I think a great reason for this is our assessment revenue. As I spoke about in the General Fund, growth is driving a lot of Meridian City Council Workshop August 8, 2017 Page 58 of 94 these numbers and if you look at the assessment revenues , they are well above the 83 percent where we expect them to be. So, they are going to finish way above a hundred percent for the fiscal year and that is a direct relation to the decisions we make as a city to approve, develop plans, plats and growth. The lowest number on here is water sales and we are comfortable with that. As -- like the Parks Department, summertime is their time. Water sales -- summertime. It's cyclical. It's -- we will generate a majority of our revenues in the hotter months and that's what we are in. So, we will see those revenues spike -- well, not spike, but continue to grow for the last two months and that number at the end of the fiscal year we believe will be right at a hundred percent or just a little bit above. So, we are very comfortable with that 71 percent. It might not look great right now, but at the end of the fiscal year we feel very confident that the water sales will meet our budget and at the end of the day Enterprise Fund revenues will be solid. But, again, another great thing for the city to be in. Just want to give a quick slide review of -- this is the revenue funds for the Enterprise Fund. Just want to remind you that sales of water revenues and sewer sales, that's a majority of the revenue sources, and just like the property taxes, we want to make sure we take care of those revenue sources correctly. In November you will have the Enterprise Fund here talking to you about rates and the models. So, they will be informing you what decisions we need to make, so that we are putting the city in a good position for today and tomorrow for providing the services that our citizens need. Jumping straight into expenses. Again, personnel we are at sitting at 73 percent. You have heard the 83 percent number for ten months. We have had some vacancies as you know in the Enterprise Fund, so this number will end up a little bit lower than we expect for fiscal year '17. We are filling those vacancies quickly, but this number will come in a little bit lower than 91 percent is what we are projecting, but that's primarily due to vacancies in fiscal year 2018. As long as those vacancies are reduced and the staff are filled, that number will be closer 94 percent -- 94 percent next year we feel. Operating expense is sitting at 58 percent. Again for this one you will see that Public Works is sitting at 36 percent. This is primarily -- primarily due to a handful of projects that are in process right now and we will see the invoices coming in over the next two months. That's going to help that number get closer to a hundred percent for the end of the fiscal year and for the water we have a few projects out there as well that's going to come in in the last two months of the fiscal year to get those operating numbers closer to the hundred percent. So, at the end of the fiscal year we believe the operating expense should be strong and should be right where we want it to be. And, then, last, but not least is capital for the Enterprise Fund. Again, nothing -- not a great looking number at 27, but rest assured over the next many months that number will be different. You are quite aware of a treatment plant improvement project that you're aware of, so the Enterprise Fund is working very quickly on that project. Over the next many months this budget will be spent and some. So, just because it looks -- doesn't look like it's being spent now, I guarantee the Enterprise Fund is working hard on that project and over the next many Meridian City Council Workshop August 8, 2017 Page 59 of 94 months that number will be closer to a hundred percent or more. Again, just like the Parks Department, the Enterprise Fund relies on the warmer months for construction, so we are starting to see more and more of their invoices coming in today and tomorrow. So, that number should -- will definitely increase over the next many months . So, again, general overview, again, of the Enterprise Fund. Revenues are pretty close to the hundred percent mark already, which is awesome. Again, the budget -- the actual real budget doesn't look great on this slide, but I guarantee you over the next many months we will expand those budgetary dollars in a timely fashion for you . And with that I would stand for any questions. Again, my next quarterly update will be in November and that presentation will be an information based presentation on property tax levy rate information. So, with that I would stand for any questions that you might have. Bird: Council, any questions? Todd, fantastic, again, as usual. Lavoie: Appreciate your time. D. First Amendment to the Building Plans Examiner Contract Bird: Appreciate it. Thank you. Brent, I think you're next up. Bjornson: It looks like Parks is on there. Bird: Quarterly -- no. First amendment to building plan examiners contract. Bjornson: Already. Mr. President, Members of Council, really, what we got -- as you're aware, the building department has professional service agreements -- specifically I want to talk about those with the division -- division of building safety. We have got a plans examiner contract and inspection contract with the division of building safety, mechanical, and also electrical. What this amendment is discussing is the plans examiner contract and what it does, effectively, is it allows staff to approve small residential remodels, alterations, patio covers, sheds over the counter on the spot. We have had a different group of people, homeowners into their eighties, drawn -- giving us drawings on eight and a half by eleven, different forms of media. It's challenging for them. We want to help them reduce the resubmittal process, reduce the electronic part of that process for those applications that we deem necessary to provide that extra assistance and extra customer care. So, effectively, what this is all about is taking that piece of that residential plan review, very small piece on those additions, alterations, remodels and allowing us to do that in house, which we are certified to do and approve it on the spot while the customer waits. It only enhances the communication. It eliminates resubmittals. It saves everybody time. It's going to save our staffs a little bit of time in those areas. It's going Meridian City Council Workshop August 8, 2017 Page 60 of 94 to save our consultants time and so we just think it's win -win and it's all about better service and how can we help the customer more. So, with your approval today and the Mayor's signature -- and, really, this moves forward and we can -- we can begin immediately. I would be willing to stand for questions or anything you might have. Bird: Any questions, Council? I have got one, Brent. Are we going to be able to do this with the existing staff or are we going to have to hire somebody? Bird: Mr. President, Members of the Council, Mr. Bird, we will be able to do this with existing staff, only because it is very specific as being necessary to help those special cases. We are not going to do this across the board for all these types of applications under the miscellaneous residential, but just in those special cases. So, although it is going to create some more work, it's also going to save us work in those areas. So, to answer your question, no, not at this time. Maybe so we can come back you at a different time and show you the benefits of what we are doing, we can talk about increasing staff at that time and what it means to the department and how we are able to perform. Bird: I think -- reading over this I think this is fantastic. Bruce, you and Brent have done a great job. This is something that I think is a win-win for the city, really, I do and I'm so glad you can do it with the existing staff. Like Brent said, they might have to come back later, but I think this is something that we have needed for quite a while. Great job. I appreciate it. Any other questions, Council? Bjornson: I have one last thing to add. Bird: Okay, Brent. Bjornson: Sorry if I'm out of turn there. Mr. President, Members of Council, I can't understate the importance of this approval and the signature and what it means to our department and the customer service. I think, Mr. Bird, you understand, everybody else does, and it's been a long time coming. It's a small step in the right direction and it really allows us to -- to maneuver and to provide that service that's just a -- again, it's baby steps and I'm appreciative of it and I think it's going to be win-win for everybody. Bird: Council, I need a motion if you so feel it. Borton: Mr. President? Bird: Mr. Borton. Meridian City Council Workshop August 8, 2017 Page 61 of 94 Borton: I move that we approve the first amendment to the building plans examiner contract as presented. Little Roberts: Second. Bird: Okay. We got a motion and a second. Any discussion? If not, Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: FIVE AYES. ONE ABSENT. E. Letter to ACHD Regarding Initial Draft of the 2018-2022 Integrated Five Year Work Plan Bird: Thank you, guys. E. Letter to ACHD. We had a letter here. Caleb, are you going to discuss this or -- what do you need? Do you need approval of it tonight? Hood: Real quickly, Mr. President. Yes. It doesn’t have to be tonight. We have until August 21st, but I wanted to get a draft in front of you, if there are any changes. I did e- mail it to you earlier today. Again, this is a follow up to our -- to your meeting where we talked all things transportation on July 19th I believe the date was. You directed me to go to the transportation commission. They had a meeting yesterday af ternoon. Based on those discussions I have drafted a letter that you see in front of you. Just want to highlight two things that they brought up or we discussed anyways. One was priority corridors and I put a map on -- on your screens right now. We did not talk about that the first time that I was here, again, roughly three weeks ago talking with you about all things transportation and the integrated five year work plan. That was one thing that the transportation commission liked the idea of asking ACHD to designate Locust Grove from Victory to Ustick as a priority and what that essentially means is ACHD gives it bonus points if you're one of these corridors and their cost benefit ratio, they say, hey, we are working four corridors, it's not just a one-off project over there on the intersection, each problem here for a mile segment, it's we are going to complete this corridor, because it serves a specific purpose in the region. So, they thought asking ACHD to designate Locust Grove, again, from Victory to Ustick as a -- a priority corridor would be appropriate. The other thing in the letter that they didn't necessarily chime in on, but I am recommending that the city comment on is ACHD's economic development program. In the letter two projects are called out in there. The Pine Avenue project between Locust Grove and Meridian and the East 3rd Street extension, which has been in the city plans for a long time to eventually get done. Without a program like economic development Meridian City Council Workshop August 8, 2017 Page 62 of 94 those projects are never going to score high enough to really count at ACHD. They are about moving cars -- as many cars as possible. These are smaller roadways, not a lot of real capacity improvements, but they are of benefit to our community overall. So, Mr. President, that's, essentially, what the letter says and, again, if there are any changes I take those comments, but also just to point out, I did put the Mayor's signature on there. I looked at -- the couple -- last year's letter and it's just in the Mayor's signature. If you all want to sign it that's one thing. I could change it, but, again, looking for your blessing or other comments tonight. Bird: Council, any comments? Borton: Mr. President, just -- Bird: Mr. Borton. Borton: -- just one. Caleb, I appreciate the remarks on the ED addition. The last -- the ask was a -- second to the last paragraph you said allocate some funds, that customary should -- should we give some ballpark look would be helpful or leave it as is? Hood: Mr. President, Councilman Borton, your call on that. I left it a little more vague. It's -- it's a pretty small percentage and I don't disagree with how they do things generally, but to have some set aside for these one-off projects and communities, again, if you want to request half of one percent of their budget be set aside for economic development, they don't have -- for some programs they say it's a five year rolling average, we are going to do five percent every year, you know, on average. Some years it's seven percent, some years it's three, but overall average it averages out. This program there is no real policy that they have established this way. It's sort of a case-by-case basis. They look at it, they go, uh, you make a pretty good case for it and we are going to do that project here. We don't get one every year -- not in -- you know, there is no community that gets -- so, again, if you want to get into their business and budget and stuff we could , but I just -- don’t kill it. We will let you determine how much, but leave something there. Borton: Okay. Thanks, Caleb. Bird: Any other questions for Caleb? Cavener: Mr. President? Bird: Mr. Cavener. Meridian City Council Workshop August 8, 2017 Page 63 of 94 Cavener: No -- no question. I agree with the -- the particular piece about the ED element for Pine. I don't have any problem making a motion that we approve the -- the letter for the 2018-2022 integrated five year work plan and have the Mayor sign and send it to ACHD. I don't see any reason why we need to wait. Bird: Got a second? Borton: Second. Little Roberts: Second. Palmer: Second. Bird: Okay. Got a motion and a second. Any discussion? We got a lot of seconds. Any discussion? Hearing none, Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: FIVE AYES. ONE ABSENT. Cavener: Mr. President? Caleb, happy birthday. F. Parks & Recreation Department: Proposed Update to Parks Code provisions on use of remote-controlled objects in parks, including drones Bird: Thank you. Mr. Barton. Brent tried to put you ahead of him, so I should have went ahead and let him do that. Barton: Yeah. We could have maybe traded places. I don't know. Probably not. Mr. President, Members of Council, we are bringing to you a proposed ordinance update. This is a draft and we will just talk about it briefly. What we would like to do is if it's okay -- we are not asking for approval tonight or this afternoon . If it's okay with you we will bring it back next week on Consent with a -- as a resolution for approval. Basically, what it does is it updates our -- our current ordinance that deals with remote control objects. It used to be that remote control objects were model airplanes, rockets, RC cars and, basically, what it says is that when other -- you can operate them in a park, but when there is people in the park you can't operate them around others and it's worked really well. So, it's allowed a lot of flexibility and, you know, if nobody's out at Settlers Park and Meridian City Council Workshop August 8, 2017 Page 64 of 94 -- you can operate a model airplane. That's fine. But when there is sports going on and the playground is full, you can't buzz people and -- and it's worked out really well. But since drones are becoming more and more popular, we thought we would -- we would update this to include drones and, basically, what we are proposing -- the language we are proposing and the changes, except by written order of the director, or during a special event or outdoor market, no person shall operate a remote control toy, vehicle, other object at that time and place or in manner that harms, presents a risk of harm to persons, animal, or property. So, if you want to operate a drone -- you can't do it when other people are present, but you can do it when people are present if you want to take video of a special event or a -- even something at a -- if you have a TUP or you can get director approval. So, if you have a family reunion and you have a drone and you want to fly it over and get some video, you can, but get a direct -- get the director's approval. We are trying to keep it so there is not drones invading privacy and buzzing other people and two at a time and they could crash and so -- that's some of the thought behind this. With that I will stand for questions. Bird: Any questions, Council? Cavener: Mr. President? Bird: Mr. Cavener. Cavener: So, as I read this I mean that's even -- if my ten year old takes his remote control car and there is a community event going on, he's not allowed to have it there? Barton: And, Mr. President, Councilman Cavener, not -- and never was. Cavener: He isn't allowed to bring a remote control car to park if there is an event going on. Barton: No, because it says when other people are present. As it's written now that's where -- that's the way it is. Cavener: Mr. President? Bird: Mr. Cavener. Cavener: I don't know how the rest of the Council f eels, I'm not supportive of this change. The parks belong to our -- our citizens and I struggle with -- that we are making this even more challenging for people to go out and enjoy whatever they want to enjoy in our parks. Meridian City Council Workshop August 8, 2017 Page 65 of 94 People take kites to parks. People take all sorts of things to enjoy our parks and if we are telling the public they can't bring something they would want to use to enjoy our park because there is an event going on, I -- it's just not something I can support. Palmer: Mr. President? Bird: Mr. Palmer. Palmer: I echo that and add I'd rather pull out the sentence that exists . I had no idea. I mean I think there is more risk to the toy than there is to people when it comes to remote control ground vehicles. Barton: Mr. President and Councilman Cavener, I -- I think what -- what the intention was that if there is an event or somebody's reserved the park or a sporting event, PAL, flag football, Meridian Youth Baseball, that there are times when it's appropriate to bring remote control objects to a park and there are times when it's not and, like I said in the past, it's worked really well that way, but I'm just -- just inherently -- because I get the phone calls, we have very few and it -- the ordinance as it's written has -- it's worked well. I mean it's served our people that have park reservations and, then, also when it's appropriate to bring your remote controlled object to the park when nobody is around, it's worked for those people as well. Bird: Mike, I have got -- I have got one concern, because I think -- I think one of the most dangerous thing I see in the parks are these -- what do you call them the kids ride on? Skateboards. I mean I have seen people get hit with them and really hurt. Do we -- we do control them? Barton: Mr. President, no, sir. Bird: We -- we don’t have any ordinance stopping them from doing those things. Barton: We don't. Bird: I -- while I think -- I think that drones and stuff -- I don't know whether it's for safety or for people worrying about getting photographed when they shouldn't be, but that's another deal. I -- I have to agree with Councilman Cavener that I can't support this and unless we -- unless we are going to put everything that's dangerous in there. Cavener: Mr. President? And, Mike, I think it's well intended and I see what you are trying to accomplish there. I just think that you -- someone who has been to every type Meridian City Council Workshop August 8, 2017 Page 66 of 94 of PAL sport, we have had our games interrupted by kites, baseballs, babies running in the middle of the field. I have never been to a game where something has been interrupted by a drone or an RC car. I see that you're trying to get ahead of this, I just -- parks are a place for people to enjoy the outdoors. Bird: Any other comment, Council? Little Roberts: Mr. President? Bird: Mrs. Little Roberts. Little Roberts: I guess I can kind of see the point, Mike, with kind of a privacy issue and I don't know that they complained or not, but we did see it one day in Storey Park where someone was operating a drone and was kind of buzzing somebody that was a picnic that wasn't -- and we just, you know, kind of said would you mind keeping -- staying over here. Is there anything else that we have set up city wide regarding drones yet? I think are we -- Bird: Mr. Nary. Nary: Mr. President, Members of the Council, Council Member Little Roberts , no, we don't have any particular regulations. The FAA regulates it to some degree some of it. I think it -- maybe to echo Mike's concern, so right now they are not allowed when there is an event. We have had requests for -- like large scale events like the Easter egg hunt, for the church to -- to use a drone to film the event for them. So, the thinking was that for those types of events that would be part of the TUP process, so they would be the only one, because we are trying to avoid having 30 of them, because there is 15,000 people in the park, having 30 of them flying all over the place, because they see one. So, that was kind of the thinking of why putting it in the TUP process to allow it for certain types of events, in general they are not allowed when there is people there, so right now no one can do it in the park when there is a large scale event. So, really this was to simply allow it for certain types as they went through the approval process. Bird: Thank you. Little Roberts: Mr. President, follow up. Bird: Yes. Meridian City Council Workshop August 8, 2017 Page 67 of 94 Little Roberts: So, I guess I misunderstood regarding -- this would allow a drone for the person who has filled out -- requested, rather than right now it's just nothing? Okay. Thank you. So, I guess I support being able to have a drone to film things. Because right now no one can. Cavener: Mr. President. And I guess I just would go back to what Council Member Palmer said. I think that, if anything, our code is too restrictive and there is elements that need to be repealed. Again, we don't -- let's go back to a kite. A kite is something that goes in the air. In March lots of people take their kites into a park. We are not banning kites. We are not concerned about if there is 15 people flying kites. In fact, we have kite flying festivals in Meridian. So, why we are saying one is okay and another is not? To me it just seems unnecessary and overbearing and I would be supportive of actually repealing some of the code, if anything. Bird: Mike, as I understand now -- maybe I misunderstood, but is this -- if this amendment to the ordinance isn't changed, drones will -- can be used out there anytime? All this stuff can. Barton: Mr. President, they can only be used -- right now they can be used when nobody is present. They can only be used by a specific director's order, which -- which a TUP is. So, they -- they can be allowed right now when nobody is present. We are just trying to allow them when people are present. And -- but, Mr. President, Councilman Cavener, I think where this ordinance came -- how it came about is that some of the motorized remote -- remote control objects are not quite as passive as a kite or a baseball and that they can be annoying to some people. I'm not saying everybody, but it -- Cavener: True. Barton: -- somehow it came about. It's been in existence for a long time and I think when you're launching a rocket in a park that you probably -- it's a little different than -- than a kite or a -- or a baby running out on a field. That's just my editorial. Cavener: Mr. President? And, Mike, I don't think you're wrong. I think that's a baby -- people are going to pay attention to a baby running on the field. You know, a rocket goes in the air it comes down, a kite is up in the air for 45 minutes to an hour. I think it's just a matter of perspective. So, at this point I guess I -- I need some direction from you as the President or -- or legal about a motion -- Bird: We need a motion. Meridian City Council Workshop August 8, 2017 Page 68 of 94 Cavener: -- needing to be made. Bird: Need a motion up or down. Cavener: So, I don't know if there is any other discussion. I don't want to cut off -- Bird: Is there any other discussion? Okay. Cavener: So, I guess, Mr. President, my motion would maybe be two-fold. One is to deny the Parks and Recreation's proposed code provision changes as written and, then, second, to bring this particular piece of code back for further discussion, because, again, I don't know where the rest of Council sits -- on my feelings about repealing more of this, but -- so, I guess my motion would be to -- to deny the proposal and have staff bring back the full code for further discussion at a later meeting. Bird: And that's your motion? Cavener: That's my motion. Palmer: Second. Bird: Okay. Motion and second? Any discussion? Little Roberts: Mr. President? Bird: Mrs. -- Little Roberts: Mike, how quickly could you bring something back regarding this whole -- the whole concept of like apparently motorized things -- small things in the park? Barton: Mr. President, Councilman Roberts, we can -- we can come back at the next workshop or anytime that it's -- I mean we can have this discussion anytime. Nary: Mr. President, Members of the Council? Bird: Mr. Nary. Nary: Thank you. I think you want to have at least one more meeting with the parks commission and have this discussion relayed back to them and get their feedback. So, I don't recall if they have one in August or there is a -- Meridian City Council Workshop August 8, 2017 Page 69 of 94 Bird: Yeah, they go in -- Barton: So, we have our parks tours in September, so it would be October. Nary: Okay. Barton: So, that's -- that's a great idea. We can bring it back to them and have more discussion. Borton: Mr. President? Bird: Mr. Borton. Borton: I see where this is going. I'm -- the way it's written allows what otherwise is not allowed under narrower circumstances. So, for maybe the same reason that we are all discussing them -- opposed to the motion, I would support this language which actually opens up some limited use in the park that doesn't exist today, but also the second prong of that is rework this to what might become a wholesale removal of some of those restrictions or at least that discussion. Digging a little deeper to see, but in the short term this provision actually allows something that you couldn't otherwise do and if our ultimate goal is to allow it supporting this actually nudges it along in that direction , so -- we are kind of tied to a knot, so -- Bird: Yeah. It's -- Cavener: I think we trying to -- we get to the same place eventually. Palmer: Mr. President? Bird: Mr. Palmer. Palmer: And if we were to do that, I mean, then, we got to -- it's got to come back as an ordinance; right? For approval again later and, then, we got to pay the code company to put it in our code for possibly taking it out later. I like that idea, but -- Borton: Mr. President? Bird: Mr. Borton. Meridian City Council Workshop August 8, 2017 Page 70 of 94 Borton: Nothing would happen tonight necessarily; right? If there was any direction it would be at best something directing it to be brought back next week or -- Barton: That's correct. As a resolution. Borton: Is there a cost to that? Nary: Mr. President, Members of the Council, I mean there is a small cost to Sterling to change the code. This minor change it's pretty minimal, so it's not really that significant. If later on the idea is to, then, excise some other things out or allow them, you know, either way I mean I guess -- the cost is pretty insignificant. I don't know if C.Jay has a better sense on the cost, but it's pretty small. Coles: Mr. President? Bird: Yes. Coles: I don't have the exact numbers in terms of what it would cost to change the code and, then, rechange the code again, but I think Mr. Nary is -- it is correct that -- that the number is fairly nominal in terms of this particular code change. Bird: Council, I think the biggest thing we want is to have t his reworked to what we think should be in there. So, Mr. Nary, tell me if I'm wrong, that is the direction we can actually get Mike with not even enact upon this amendment to the ordinance, can't we? Nary: Mr. President, I guess I'm not clear what your question is. Bird: We don't have to -- up or down on the ordinance. We can just tell Mike to take it back to the Parks and Rec, redo it, bring it back with what he thinks we would accept. Nary: Mr. President, Members of the Council, I think that is what your motion is what I wrote down, I think it is that. Bird: No. Our motion is to deny this ordinance. Nary: Oh, I apologize. Right. It was to deny. But, yes, you could just direct -- Bird: We could just direct to forget about this ordinance tonight. Nary: Yes, you could. Meridian City Council Workshop August 8, 2017 Page 71 of 94 Cavener: Mr. President, if the second would agree I would be happy to either withdraw or revise my motion. Bird: You want to withdraw? Cavener: That's the same thing. Bird: And, then, we want to remake it? Cavener: Sure. Mr. President, then, I would make a motion that we send this back to the Parks and Rec Commission and ask staff to relay the comments that -- that he heard from the Council tonight conveying that at least some members of the Council are open to a less restrictive ordinance to RC and motorized vehicles in our parks. Palmer: Second. Bird: Okay. Any discussion? We got a motion and a second. If not, Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: FIVE AYES. ONE ABSENT. G. Legal Department: Meridian Standard Operating Policy, Number 3.5, Travel and Expense Reimbursement Bird: Thank you, guys. Thanks, Mike. Legal Department. Mr. Nary. Nary: Mr. President, Members of the Council, this is my challenge to our other directors, this is the shortest slide presentation I think you can humanly have, so I have a title slide and we will talk about some city policy changes. We have gone through the processes -- this came up at the directors meeting a number of months ago in looking at our travel policy and some of it was somewhat out of date. As I note here first, we first implemented this policy in 2007 and it took us a number of months to synthesize best practice, process, procedure how we would do this, how we handle it, so it's been about ten years since we revisited it and, of course, many things in traveling for business have changed, including IRS regulations. So, that was the need to update it. So, what we did is started with the people who book travel for departments for trainings and conferences and things like that and we included Finance in that discussion as well, because they are the ones that Meridian City Council Workshop August 8, 2017 Page 72 of 94 process all of the paper and making sure that our current practices -- because what had happened is we weren't -- we weren't non-compliant with our -- with our policy, it's just our policy didn't speak to certain things and so they have to figure out how to make the most sense of that in trying to make sure it was paid for correctly or invoice d properly and those type of things. So, basically, we started really from scratch on how are we doing it now and what has changed. One of the bigger changes is we now have a different format in our policy handbook that as our newer policies are being developed we have separated policy from the procedure, so that way the policy is what would always come in front of you and, of course, initially the procedure will as well, that's why it's here, but as procedure needs to change it can change internally without having to go through the same level of process to do that, because sometimes, again, it's really changing forms and changing formats and things like that. So, we separated them into the two. Okay. IRS regulations have changed slightly and probably the most significant one was in travel by vehicle. So, in the past when we implemented this, the IRS regulations said very specifically if you use a personal vehicle to travel for business you only can get reimbursed if there is no vehicle available and, therefore, the rate was fairly high. It's like right now -- now it's about 55 cents a mile. Well, that's a significant factor in the cost of travel on whether or not the city can -- can pay for that. You know, if you have three or four people going in one vehicle that's a little different, but if it's one person sometimes that exceeds the cost of plane travel. Now, the regulations allow that you can take a personal vehicle , you don't have to -- you don't have to assert that no vehicle is available to you , but if you take a personal vehicle and one was available to you, the rate is different. So, if you choose to take it, the rate is smaller and it's about 20 cents a mile. So -- so, they have -- I think the IRS has tried to come up with something that was rationally related, so that if you wanted to do that -- and sometimes people want to do it, because they may extend their trip, they may go to a conference and extend their trip on their own and so they want to take their own vehicle and they don't want to deal with rental cars or deal with other travel arrangements and so sometimes that makes sense and we can factor that into the cost and whether or not that's something we can do. So, that was one problem -- the biggest change on the IRS side. A couple little things have come up in the interim over the ten years that we have added into this and I don't -- I'm not asking you tonight for you to approve this. It's lengthy, so I know you need some time to read it. I did put it in your packets for you, but we have had things that have happened that we didn't anticipate. Trip delays. That wasn't something we thought of ten years ago. That happens much more frequently now, so we have to deal with per diems and secondary hotels that you didn't anticipate and now you're stuck in the city for a day or two that you weren't originally even supposed to be there for more than an hour or two . So, we have to deal with that. We have travel paid by outside vendors and that doesn't happen very often , but occasionally it does make sense. We put in there a very -- and I underlined it, not just because it's new, I underlined it to make emphasis in this, that we want the Legal Meridian City Council Workshop August 8, 2017 Page 73 of 94 Department to review that. We want to make sure it's not going to violate any state code, want to make sure it's not going to violate anything from the city side. We have done that in relation to a few departments who have come back to ask, you know, this is what's being done and we evaluate, you know, should we pay for it, should the vendor pay for it, does it make sense, this is something that they are using to -- to lure our business or some other reason. Sometimes it makes sense because the only way you can go to certain types of activities or events is if they pay for it. They won't let you pay for it and you can't go to it otherwise. So, sometimes it makes sense, because we may not be in a contractual relationship and we still have the independent ability to choose somebody else, but we never get to go. That happens a lot in the IT world. So, where there is no other way to go to this opportunity without them paying for it. They just won't let you do it. Travel authorization forms is kind of a routine thing. It really is -- a lot of that with Finance and just making sure we get all the right boxes and all the right receipting and invoicing and things like that. So, it was adding a little bit to that. Again, the city credit card isn't used very great -- isn't used greatly, but it is used occasionally for travel and, again, it's all receipt driven and trying to make sure that we have the right receipts for accountability and transparency. We changed some of the deadlines, because we have found over the ten years we were -- we didn't need it 30 days in advance, we -- the way the old policy read it almost presumed you made all of the travel arrangements, then, you got it approved and, then, went back to make all the arrangements. Well, that doesn't make any sense and nobody ever did that. Everybody got approval to go and, then, made all the arrangements. So, we have tried to change that to make it a little bit cleaner. We did leave in one. It probably looks like an anomaly, but we have had occasions where people still use a landline phone when they travel if one exists and had occasion last year a city employee traveled, doesn't own a cell phone, didn't want a cell phone, is perfectly comfortable using a landline and so we wanted to make sure, again, it's business related and those types of things. The per diem, we looked at other different ways and we had issues that have come up occasionally over tipping. So, one of the things this group talked about is we know -- we understand in some service industries it is a standard custom and it doesn't seem reasonable to say because this is a government trip and we wouldn't provide at least some minimal amount of a tip to make it reasonable, because, again, the server is losing out, not -- I mean -- and nobody else. But it's hard to put a number on it. So, we didn't -- it doesn't apply to meals, because meals are covered by per diem, but it would apply to transportation, because sometimes, depending on the method of transportation and that's a discussion between the director and -- and the employee that's traveling on how do I do this, how do I deal with it. We had one example that we looked at where Finance was concerned, because the percent of the tips that the person was doing on this travel seemed large, but the amounts were very minimal. I mean they went on a transportation -- I can't remember if it was a cab or a shuttle and the ride was $8.50 and they gave them ten dollars. So, it seems large, but I can understand Meridian City Council Workshop August 8, 2017 Page 74 of 94 -- and we have all been there where you're just in travel and getting back 50 cents seems like a lot of effort for not much. So, we wanted to put that -- basically a lot of that financial decisions in the directors' responsibility. They are responsible for their travel budgets, they are responsible for their training budgets, they are responsible for all the money that gets spent. They have to sign all the forms for it. So, we wanted to make sure that's -- that's really where the accountability belongs and they need to have that conversation when people travel, here is how you do it. Again, it doesn't apply to meals, because meals are already covered. You get a per diem, however you want to spend that you can spend it. We did get a specific request if the per diem was to be -- could be returned, because we didn't actually have anything in the policy that allows for returning the per diem, so if the employee wants to, but the IRS is very clear -- and I checked this with Todd, we can't make them return it. So, once you give them per diem it is theirs to use for the trip and you can use it for anything that the per diem -- that isn't a reimbursable expense, but we can't require they return it. So, the IRS is very particular about that. But if the employee wants to they certainly can. The reimbursable expenses, again, we had a lot of discussion, because things have changed over the years on how people go to and get home and how they get to the airport and what's covered and what isn't covered . So, we tried to address most of that. Again, most of it is around transportation. Getting to the airport. For example, the IRS will allow you to take a cab from your work site to the airport and that's a reimbursable expense. You cannot be reimbursed to drive your car to the airport. If you drive from your house to the airport that's on you. If you drive your car from work and we are already reimbursing your mileage, well, you can get the mileage from your workplace to the airport. We can pay for parking, the long-term parking at the airport, because, again, if you get back at midnight you don't necessarily have to get a cab or a ride, you want to park your car there, again, that's a conversation with the director on the cost and all of that, but that is reimbursable under the IRS regulations. Most everything else is stuff that's been in there. Oh, baggage fees. So, there was -- there wasn't baggage fees as prevalent ten years ago as they are now. So, we want to make sure it was clear up to one -- up to one bag, but occasionally we will allow that, so sometimes, for example, when our Fire or Police travel many times they have to take a uniform to go with them, too. Sometimes they need more equipment or other items that they have to take , so if that's necessary the director can approve that in addition, because that's not really, again, their choice, they have to bring some of those things. There is non- reimbursable expenses. We have spelled out some of those things. You will note there is a couple of exceptions we talked about was like laundry services. So, occasionally, again, when the Police travel or Fire and they have a uniform, they have to get it pressed or have it cleaned when they get there early -- pressed probably. Wanted to make sure that was a reimbursable -- some are reimbursable and some aren't. That one can be reimbursed. We had one other thing come up. Some of our departments travel in groups and some airlines don't charge baggage fees, but they have check-in fees that you can pay, so that Meridian City Council Workshop August 8, 2017 Page 75 of 94 you can all check in at the same time, because they have random seating in the -- in the airplane. So, some of the departments asked would it be possible if you're not paying any baggage fee and they have this check-in fee and you have a group traveling together, can they use -- can they use that service of the airline and there was a lot of discussion both ways on that, but, again, we are still looking at the most economical, practical way and, again, I don't know how often that comes up, but most -- most of ours do travel and from what I understand -- I don't do -- I don't travel very much -- is the check-in fees are actually less than the baggage fees anyways, so I mean the cost is very minimal to the city and we felt from a business standpoint it does make some sense if you have a group traveling together that they would sit together, because they are going to discuss the trip and discuss what's going on and those types of things. Again, everything else -- the personal vehicles was slightly amended to match up with the current IRS. The other thing we did put a little note in there that -- for the transportation services or non-cabs, like Uber, we didn't want the city credit card being used for that method. That's why it's a reimbursable expense, because you have to enter an account with a card attached to it and we don't want the city credit card to be used for that -- that travel. So, that would be something you could get reimbursed for, but you can't use the city card for. Let me see. I think -- yeah. I guess the trip delays and travel paid by vendors. The travel paid by vendors was -- I think on the legal side we really wanted to make clear, because we just wanted -- we didn't want any question on how that was done or why that would be done and, like I said, we started with the original intent of, well, we are just not going to allow it and, then, as we talked through it we realized there is occasions where it makes sense and it's not something that the city is -- the city is actually gaining an advantage by being able to use that method and it isn't something that would impact the state code, it doesn't violate anything, and, generally, it's not in a situation where we have had to come up -- or that we were -- they were using that as a tool to get our business. It was used as a tool to give us the information, so that, hopefully, we would use their business, but it wasn't a requirement that we contract with them to do it. So, do you have any questions? Bird: Any questions, Council? Nary: That's it. Three slides. Bird: Thanks, Bill. That was a nice -- nice report. Cavener: Mr. President? Bird: Yes, Mr. Cavener. I'm sorry. Meridian City Council Workshop August 8, 2017 Page 76 of 94 Cavener: That's all right. Question if I may. Bill, you touched earlier about a change in policy versus procedure. Nary: Uh-huh. Cavener: Can you just share with us a little bit about what is a potential procedural change that would occur that wouldn't necessarily come before us versus a policy change? Nary: What I would foresee, even though in the procedure it incorporated everything else, but what I would see in my opinion -- the only thing that we would likely change is the form. Which form do you fill out and when do you fill it out. Because right now even that requires to go through the directors, to come to the Council and pass a resolution. Well, that seems kind of silly. I don't see the likelihood of up and down different expenses or this is now reimbursable, this isn't reimbursable, this is -- you know, per diem rules, for example, are pretty specific -- Cavener: Right. Nary: -- so there is -- if the IRS regulation changes, then, we would just change it, because it's -- the rules are the rules and we just have to follow them. I don't see us adding more things. I mean, again, it took us ten years to change it once, so I don't see it changing greatly. Like I said, I think what -- what Finance is looking for was consistency with the practice and most of the things, like I said, we change or things have just evolved. Trip delays is a great example. It didn't happen much ten years ago. It seems to happen a lot now. So, those were things that they just figured it out and did it and now I wouldn't see things like spending and spending of money to be something that we would simply just change it. Again, we wanted to make sure the director was responsible for it and it was clear. Sometimes it was so awkward, because it said you have to submit it ten days prior to -- to get a check that you got two days prior. Well, they don't really need it ten days prior, they just need it about a week ahead, so those things we tried to put some realistic times in there. Those kind of things -- if those change because they can do it in three days, probably wouldn't be something we would run through an entire process to go from seven days to five days or whatever. Those types of steps. Cavener: Thanks. Bird: Thank you. Any other questions for Bill? Thanks, Bill. Nary: So, I will bring it back with a resolution on Consent. Meridian City Council Workshop August 8, 2017 Page 77 of 94 Bird: Thank you. Nary: Thank you. H. 2017 City Survey Follow -up Bird: Mr. Simison. Simison: Thank you, Council President, Members of the Council. I will first ask -- because I know this meeting has gone late and I'm understanding people might have other obligations. I did have a conversation with Council Woman Milam before she left on -- or last week before she left saying if you're going to do this she hopes that no decisions are made in her absence about the direction to or to not do anything on any of these items , so based upon the hour of the day and that request before I proceed, is this something that you would like me to do today or would you like me to put this off to next Tuesday to go through this? I'm happy to do it either way, but I want to respect her request and the hour of the day. Bird: What's your pleasure? Borton: Do we have room on the agenda? Bird: Pardon? Borton: What does next week look like, Mr. President? Bird: We could get him on next week. Cavener: We are here, though. I mean -- we are here. It's 7:00 o'clock already. Bird: Do you want to -- do you want to hear it now? She didn't want no decisions made. Cavener: Well, she should be here then. Bird: I don’t disagree. Cavener: Sorry. I mean I don't know if we are going to make decisions. Meridian City Council Workshop August 8, 2017 Page 78 of 94 Bird: How about the rest of you? You want to hear it now? We are here. And, by the way, we are going to -- we are going to delete the Executive Session, because the Mayor didn't know what it was over and we had discussed having it next week when Joe and Genesis and everybody could be here, so -- anyway. Cavener: Let's do it. Bird: So do it. Cavener: We don't have an Exec. Let's do it. Bird: Let's go, Robert. Simison: Okay. Well -- and, honestly, this is a -- this is a conversation where I'm here more to listen, so there will be -- that will be the focus. So, from that standpoint -- as you're all aware of the city survey that was done and the findings were presented to you all on June 13th from the company that did the survey, there were some questions in there -- some policy-related questions, which we added at the request of Council on a couple of them and a couple of them were just things that came up through the process. So, I'm here to find out, based on those issues that were in the survey, if there is any further direction on any of them that you would like us to pursue. I just have a couple of things that I put down. I mean these are not meant to be -- there is a lot more options than this, but, you know, from -- from the discussion on these items I'm happy to hear -- say no further action is requested, that you would like to form a focus group with citizens to look at issues further, you'd like to schedule a public hearing to hear from the community on that topic. We have an election in November. You can do an advisory vote if there is something that's really pressing from the Council's perspective that you want to hear further. So, with that I'm just going to turn the page and start with the first question. So, this question was proposed if we should have an ordinance to make it illegal within the City of Meridian to deny goods, services, housing or employment to someone because he or she is gay, bisexual or transgendered. Forty-eight percent were opposed. Thirty-nine percent were in favor. And 13 percent were not sure. With that is there any further information or direction on this topic that the Council would like to discuss? Borton: Mr. President. Bird: Mr. Borton. Meridian City Council Workshop August 8, 2017 Page 79 of 94 Borton: One of the -- the greatest mechanisms to gather information -- even better than a city survey is -- you know, I'm undertaking and others are as well, is knocking on doors and hitting every house around and these questions, among others, are part of the conversation and the list that you shared with us that might come forward is something of particular interest to me on these doorsteps and will be asked and discussed , so that's another option as far as how the city may or may not respond to the -- the list that we are going to go through. So, that's one of the fact gathering mechanisms I'm undergoing. Cavener: Mr. President? Bird: Mr. Cavener. Cavener: As one who is also in a door-knocking mode, as it would be, this is a similar question, along with some of the other ones that are here, that I asked four years ago and heard a different response than was articulated in the survey. I also know that half of us aren't out knocking doors and so I for one -- I think we talked about this when the results came out, was surprised by the response here. Since then this Council has taken on significant discussion about diversity within City Hall and without the City Hall, so, again, I don't know how the rest of you feel, I'd be open to a public hearing on this issue. I know that oftentimes people get a little apprehensive about inviting the public to come talk about this issue. I, for one, think it's a great place for people whose maybe door I might knock or might not knock and three of us are in here that might not be knocking doors this time around, be a great opportunity to hear from the public. Little Roberts: Mr. President? Cavener: Mrs. Little Roberts. Little Roberts: I agree as well that I would like to see us have either a town hall or a hearing or something that we can hear more information on this . All of the response that I have heard since the discussion has been -- I guess I missed the survey, because I disagree with what -- and I have had -- not a ton, but probably eight or ten people reach out to me and say, wow, I'm really disappointed that we are not standing up for, you know, people's rights and so I think it would be definitely a benefit to have more input. Bird: Any other comments? I don't want to weigh in. Little Roberts: A town hall might be a good idea. Meridian City Council Workshop August 8, 2017 Page 80 of 94 Bird: You know, this is my take and Luke and I have discussed this. This is -- they are already protected. The same as I am, you are, anybody else. Aren't they citizens just like we are? You know? So, why -- why do they think they get special rights? That's my -- Palmer: Mr. President? Bird: Mr. Palmer. Palmer: We have recently implemented a new opportunity for public testimony, three out of four or five Tuesdays in a month and I think if people are contacting you saying, hey, I'm -- I disagree with, you know, the results of the survey, I would say that bring them up, let's hear what people have to say and, then, if we get enough interest in -- in maybe even a code change, then, we would have a lot better idea, but no one is knocking down these doors to have something change. The time is available. Cavener: Mr. President? Bird: Mr. Cavener. Cavener: I think the public forum is an opportunity for people to share ideas and things that are going on in our community they want to bring to our attention, but it's never been a place, really, specifically for us to discuss policy. In fact, we have called attention that we don't want policy discussions to happen during that public forum. This could be a potential policy change, one that would come with a public hearing, allow the public to come, say their peace, supportive or against, and give us as Council members an opportunity up or down to say we agree or disagree. Bird: Well, Robert, you can talk to the Mayor see if she would like to have a town hall meeting on this, so we can discuss it. Cavener: Mr. President. Sorry, I don't mean to interrupt. I for one would not be supportive of a town hall forum. As one who has attended a few of these town hall meetings, there is typically lots of items that become part of the agenda and there is not I think a significant amount of public participation. This is a policy decision. I think it needs to -- a public hearing needs to be held in this building, in this room, where the public knows it's where the City Council makes their decisions and not in a -- Bird: Do you want to have a public hearing? Meridian City Council Workshop August 8, 2017 Page 81 of 94 Cavener: I would. Bird: Okay. I will discuss it with her. Palmer: Mr. President? Bird: Yes. Palmer: I'm not opposed to that either. I think if we are going to have the discussion that it needs to be here on a Tuesday with like nothing else on the agenda , because it will take the whole night. Bird: That's great. I don't disagree with you. No, I'd like -- I'd like it, but -- Cavener: Keith? Bird: Yes. Cavener: We can even ask the Mayor to schedule it in January. Bird: That's just what I was just going to say. January would be a good day. And I would be out there. Okay. Simison: All right. Bird: Go on, Robert. Simison: Thank you. Yes. Bird: We are going to be here all night. Simison: Item two. So this is another question that was requested be put on by Council and the question was under state law smoking is prohibited in restaurants and most work places, but allowed in bars and small businesses with less than five employees. In general would you favor or oppose a city ordinance prohibiting smoking within the City of Meridian in all indoor public spaces, including bars and small businesses. Seventy percent favored yes, 24 opposed, six percent not sure. Bird: Any comments? Meridian City Council Workshop August 8, 2017 Page 82 of 94 Cavener: Mr. President? Bird: Mr. Cavener. Cavener: My comments follow from the previous slide. I think that this is something that warrants a public hearing, an opportunity for Council to discuss, hear from the public. I learned last week that we have a new cigar bar that's opening in downtown Meridian and as part of the owners opening comments mentioned that he believes Meridian will have a smoke-free ordinance in the relatively near future. Nevertheless, he's choosing to open a business in Meridian. So, to me it seems like an opportune time for the Council to have a public hearing on this issue. This is one that I have spent considerable time knocking doors about four years ago and my response is that I received echo of what we saw here in the survey. Palmer: Mr. President? Bird: Mr. Palmer. Palmer: While I at this moment personally fall in the 24 percent there, I agree, I would love to have a public hearing to know -- I want to be convinced that the health issue is more important than the property rights issue. Bird: Any other comments? I -- Mr. Palmer, I agree with you, I'm in the 24 percent, because I hate telling businesses what they can do, because it's their -- it's their pocketbook that's on the line. But nobody -- nobody hates having to go into smoking places more than I do over the last 14 years. So, I -- but I would be in the 24 percent. But I would like to hear people come out and do that, see what they say. Okay. Robert. Simison: Council President, Council, may I make a suggestion on this one to a certain extent, just because it would -- I think this one is a little different, because it does impact a very -- probably a small number of businesses specifically, that maybe perhaps even before a public hearing we look at working with the Chamber and doing a focus group with those businesses and this is something -- because that's really -- I think we can identify the five to ten businesses that this really would impact in Meridian. I don't know your thoughts on that component, but rather than just hearing from them in a public setting, getting their opinions before that public hearing might be of benefit. Bird: It could be. That's a good idea. Meridian City Council Workshop August 8, 2017 Page 83 of 94 Simison: Thoughts? And I know that the Mayor has been doing some outreach with some of the downtown business owners and just had -- in fact, I will share some news that was -- apparently we shared is our understanding is New Frontier is going smoke- free. So, maybe they are changing their own policies, these bars one at a time as they see fit, but, you know, having a conversation with some of them may -- may lead to a different dialogue in a public hearing from even the business owners perspectives . But just a thought. Bird: That's great. Great news. Cavener: Mr. President? Bird: Mr. Cavener. Cavener: I'm supportive of that. Giving the -- those that are -- could potentially be required to comply to have an opportunity to be involved in that process. I think we would want to afford that to any stakeholder group in Meridian. So, I'm supportive of that as a first step. Bird: We will take care of it. Thank you, Robert. Simison: Thank you. So, the third item, Meridian continues to grow and there is often been an indication that preserving farmland is important to the community. One way to preserve farmland would be by enacting a levy to purchase farmland in order to preserve it for agriculture purposes. In general would you be in support of a levy, similar to the Boise Foothills Levy for this purpose. Fifty percent yes. Twenty percent no. Twenty- three percent not sure. And if I could editorialize on this one just briefly, this is one of those -- and I wasn't at the town hall that we did -- the Mayor talked about the listening tour follow-up from that conversation. One of the things -- when we truthed this item to some extent, what we heard from people was -- was really open space to a certain extent. You know, that that's -- that from their standpoint they weren't necessarily in favor of preserving ag land for farming purposes, but the preservation of the open space and they used the word parks from that standpoint as some of their components to that component. So, it was not the people that took the survey view this or you view that from this perspective. I don't want to -- I think that there is some leeway from the way people viewed the word farmland from this perspective. It wasn't necessarily meant growing of crops here in the community, but leaving space open from that perspective. Bird: Council, any discussion? Meridian City Council Workshop August 8, 2017 Page 84 of 94 Cavener: Mr. President? Bird: Mr. Cavener. Cavener: I keep talking all night. A couple things that I think that is worth of consideration and I will continue my comments. The numbers on this surprise me, but I think it's worth of a public hearing to let the public come and say this is something they support. I attended the first Growing Together meeting and there was a significant amount of discussion about preserving farmland. It surprised me. I'm one that would fall right now in the -- in the 27 percent range, but would be open to hear of ideas or proposals or comments from our citizens on what they would like to see and maybe that comes from a stakeholder group beforehand. I'm not opposed to that. On the flip side we heard from our Community Development director that -- I think he said the cow was out of the barn on this particular issue. Is it? Or is it in the area of the Fields District and there is opportunity maybe south of the interstate? I don't know. I'm -- I'm supportive of continuing conversation on this particular issue, even though it's not something that I'm today necessarily in support of. Bird: Any other discussion? My biggest concern is these people that voted yes, do they understand that to purchase this farmland, you're competing against developers in the price of it. Are they going to want to raise their taxes, you know, when -- when property around there is -- again, is up over a hundred thousand an acre for farmland, are they going to want to raise their taxes to purchase that? I don't know. You know, these surveys are great, but they don't -- there is a lot of things they leave out. Simison: Council President, Council, I would agree with you on that -- on this spare component. You know, this is much like a lot of things where it's really not -- it's not defined and -- and that's one of those things that -- it's been out there, I have talked -- I have been one of the people talking about this issue for a long time. I mean it's not defined. You could -- you could preserve, you know, just a strip along the -- in the south region, you could pick one farm, preserve one farm, you know, it's not necessarily -- it's -- it's not defined and people don't know, but to a certain extent the foothills levy, that's what they did vote to do, you know, so from that perspective there is a voting process when you get -- when you define what you truly want to do and what the value is, there is a public vote on this very topic where, hopefully, people are educated to make that decision at that point in time. So, whether or not this is a -- this would be something that says there is enough interest that we should -- that staff should start exploring this in real earnest to say, yes, this is what it would be or, you know, is it -- is it the community that would do it or is it just a public hearing for people to say, well, I would like that, but I'm not Meridian City Council Workshop August 8, 2017 Page 85 of 94 going to pay for it, you know, because that wasn't -- there was not a dollar figure, obviously, in the survey. Palmer: Mr. President? Bird: Go ahead. Palmer: Mr. President and Council, I think we need to consider should we hold a public hearing on this and 200 people show up saying, yes, do it and no one shows up saying no. Is it still something we would seriously consider going through that whole process to, then, put it on a ballot and do? If -- I wouldn't consider it. If you would consider it, then, sure, let's have a public hearing, but if even in that extreme circumstance 200 people show up saying let's do it, we wouldn't do it, let's not waste the time. Bird: I think there isn't a one of us on here if -- like Boise, the foothills, you're not taking away productive ground or anything. You're preserving a place that you can rec -- go out and do your recreation. The price of it was little or nothing. I would be the first one down there voting yes on something like that, but this is something -- we are talking about something else. Palmer: Mr. President? Bird: Yeah, Mr. Palmer. Palmer: Well -- and on the topic itself, I mean I think it's devastating what the city is doing. There -- you go down to Salt Lake and you look at the -- just immaculate, beautiful foothills that they have there that have been developed into often residential properties and creating a tax base, creating landscaping that wouldn't exist and, then, you look at ours and we have got brown desert hills that burn every few years, locked down for some trails and so I -- I'd hate to -- I mean I hate that we are doing it to hills, I can't imagine us doing it to farmland that could produce places to live and work for our residents. Bird: Mr. Palmer, you're probably not old enough to remember, but drive up 8th Street, go up Bogus Basin Road and go around Cartwright Road and go to Quail Hollow and places like that, I will tell you what, Boise has done an awful, awful good job of putting in some nice developments in their foothills. Palmer: Do more. Meridian City Council Workshop August 8, 2017 Page 86 of 94 Simison: And Council President, Council, you know, just, again, from my perspective I think this is a policy discussion, just that there is -- there is nothing that says that the city even has to pass a levy. You could take General Funds dollars tomorrow and go buy a farmland if you thought it was valuable enough. I will be honest, you know, from the Mayor's office perspective, growth is what we hear the most about. Eating up farmland is what we hear the most about, whether or not that's -- there can be a policy decision -- the city has every right to buy a piece of ground and do whatever they want with it, as much as a developer does and if you're willing to pay the same pri ce as a developer is willing to pay to preserve that as you see fit. That is the city's policy direction to do that for whatever purpose. A park. A fire station. A piece of ground that they just don't want to see somebody else develop for whatever purp ose is there. So, it is a good policy discussion. Whether or not people think it's valuable or not or we think we should have any type -- that type of open space for a farm or otherwise, you know, to me this was a -- because we hear all the time I want -- I'm tired of growth and I'm tired of seeing it. That's the number one thing that we hear. Let's give the public an opportunity to at least weigh in on that if they really want to put their money where their mouth has been and half the community that took the survey said yes, compared to the comments that we have received. Half of them said no or I don't know. So, you're really split on should we impact growth and development in this fashion or not. Palmer: Mr. President? Bird: Mr. Palmer. Palmer: And to that point, the private sector is welcome to buy land and not develop itself as well. Is it the role of government to take -- say we had 51 percent or whatever it may take in a levy situation to approve it, forcing the rest of the pie to ch ip in on their preservation of -- or purposefully slowing growth. If somebody wants to buy a piece of land because they are tired of people growing -- building next to them, they need to go buy their own piece of land, put their house in the middle, and n ot let anyone develop around them. Cavener: Mr. President? Bird: Mr. Cavener. Cavener: We, as a community, buy land all the time for parks to create open space for our community. We take land away from developers to develop homes, because we, as a community, said that's important to us. What I'm seeing here is that this is an evolution of what our community has said is important to them and while I'm not quite ready to put Meridian City Council Workshop August 8, 2017 Page 87 of 94 out a levy to buy farmland to preserve it, I'm not there yet. I am open to having the conversation of -- and if 200 people show up and say, yes, we want to do this and we would be willing to tax ourselves, whatever, to be able to do that, that's compelling to me. I want to hear that, though. I don't want to make a unilateral decision without giving our public the opportunity to come and articulate that to us specifically. Palmer: Mr. President? Bird: Mr. Palmer. Palmer: The difference there is we can build whatever we want on those parks forever. We have got a park down off Stoddard that we are going to put a fire station on. The purpose of this would be to -- to make it so that land can't be developed. It would have no other use other than farmland. We could put a farm in a park, but it preserves its ability to be anything else at any point. We could sell one of the parks. We are not going to, but we could. You're right. This is a whole different beast. Bird: And let me assure you to my knowledge -- and I think I have been involved in every purchase, we haven't even come close to paying for what they are getting -- I think 15 -- 20 was the most and we got five back -- five kickback per acre, so 15 per acre, so -- anyway, we can certainly discuss it. Palmer: Mr. President? Bird: Yes. Palmer: Public hearing it is. Bird: Public hearing. We are going to have a public hearing. Palmer: In January 2020. Bird: Yep. Cavener: No. Simison: So, the next item. Question 26. In general would you favor or oppose allowing residents of the city the ability to tax on a temporary sales tax, local option tax increase to provide funding for identified infrastructure improvements in the community. So, this one there were -- I left it in here, just because it was a policy ordinance -- or policy Meridian City Council Workshop August 8, 2017 Page 88 of 94 legislative type question. I don't know that there is really any action that's necessary to be taken, but I didn't want to exclude it, since, again, it was something that was -- I worked with one of the Council Members on to include in here, to at least have the conversation here, if there is anything, and, you know, it's no secret for those of you that were at AIC is the Mayor of Boise is -- is looking at trying to, again, do a statewide initiative on this topic. So, whether or not there is something specific that we want to do or whether there is something specific -- a conversation that the Council wants to have on this topic about what they would or be willing -- would or would not be willing to support in an initiative process that might be run by another community I felt it -- at least it's appropriate to put in here and pause for steps, if any, if nothing, then, we will move onto the next one. Bird: Any discussion? Little Roberts: Mr. President? Bird: Mrs. Little Roberts. Little Roberts: I think just following what could happen at the legislative next session -- I know there is plans on bringing it back around and I don't know if it's ever appropriate to put in our voice at that point of support or whatever we would consider , but I would definitely like to see us follow it and potentially have a discussion and -- and go from there. I definitely think it's something that needs to be followed. Bird: I would agree with you on that. Once the legislature makes -- we need to make sure that they get their ducks in a row. Anything else, Robert? Simison: Not on that one. I will move to the last one. It was kind of a two-parter. The City of Meridian takes a position to save money for future improvements and not use bonds for new facilities. If the city were to place a bond measure on the ballot for ten million that could cost owners approximately 91 cents per month for a home with an assessed value of 100,000 generally, would you support the bond for the following items. Those items are on the screen. I'm not going to go through them and all their percentages. But, I do want to move on to the second part of that question. So, which two options would you be most willing to support and by percentage the number one option was construction of Linder Road overpass, adding more bike lanes and pathways was second, and providing more public transportation options was third. Again, I'm going to take some liberty and speak to some feedback from the listening tour. We heard a couple things as we -- from the few people that we talked to on this specific question and I'm going to just talk about transportation in general. What we heard was north-south connection points were important to the -- to the community. I think you heard that earlier Meridian City Council Workshop August 8, 2017 Page 89 of 94 from Caleb with the Locust Grove being designated as a priority corridor as an alternative to Eagle. I think Linder is -- that's how people are viewing that as well, especially when you look at the fact of how many schools run along Linder now, as well as the proximity to the bus barn -- yeah, I'm a law person and I see the benefit even to the school district alone to having an overpass that goes over that -- that location. But we -- but north-south corridors is what we heard and having the overpass would make that. The other thing was sidewalks. We always hear pathways, but we heard a lot about sidewalks that dead end due to, you know, it's in the county and it hasn't been developed yet and you can't get from point A to point B. So, in this -- in this conversation where -- again, there may not be much of a conversation, if I was to make a recommendation to Council based on what I heard, if I were to say let's go out and consider doing a bond for transportation related improvements, it would be to find those sidewalk connections around the city that makes sense to complete, because development may not be doing it in the near future and looking at needed transportation improvements that we think are of value that ACHD may not have on high priority or a special project. So, with that I will stand for any comments. Bird: Robert, I have got a question on that. While I think Linder Road overpass is -- is a major, major -- first thing to do, I'm not too sure that -- that we are the ones that should be getting the bond. I think you go to -- I'm sorry. I'm sorry. I think you go -- you go to ACHD and can they have bonds, too, Bill? Nary: Mr. President, Members of the Council, I don't know that they have bonding authority. Bird: Okay. Well, then, that shoots me down the drain. But, you know, it's like Locust Grove, we -- ITD, ACHD, and the city and we had -- we had saved up some money there that -- to buy the right of way. We bought all the right of way, which come in about 500,000 less than what we thought it would. But I think this Linder Road overpass is something that we need to get with the three entities and see if there isn't a way we can't work it out, but we shouldn't be the leader, because we are not in the construction business. We need to ask somebody like ITD or -- or ACHD to lead the project. Now, the bond could -- you know, if we passed a bond I could go for it, but I don't think we can get -- I don't think we can get it for ten million dollars for an overpass, we are going to have to have some partners. Palmer: Mr. President? Bird: Mr. -- Meridian City Council Workshop August 8, 2017 Page 90 of 94 Palmer: As the youngest councilman and, hopefully, will be around longer than the rest -- not that much younger, I guess, myself and my young kids, they are inheriting whatever we do and so I think that we should continue to avoid debt like the plague . I -- I make a living on debt. I do car loans at 30 percent interest. I spend a lot of time in car dealerships where someone that might be there getting approval through different banks, will get 1.99, 2.99 and the dealer will say, oh, that's free money. There is no such thing as free money no matter how good a rate you get on your bond. You're paying interest. I have no opposition to us investing in part on projects that we want moved up the list, but I think that needs to be done through spending less on other things and paying cash. Setting the example for Congress and everyone else that just whips out the credit card while still getting stuff done. Bird: Mr. Palmer, I don't disagree with you one bit. I have never voted for a bond, nor would I, but never bring one up. We haven't had to. But in the same token this project is very worthy of getting done, you know. First thing you do is go to ACHD and ITD and sit down and see if we can have a good conversation with them. Borton: Mr. President? Bird: Yes, Mr. Borton. Borton: I don't support either of the last two considerations even to go forward. The levy discussion I think his academic and I don't think it's supported by the community here and I don't think this is the right question to ask either with regards to bonding and would n't support any of this and I don't think the community would. I think if there is ever a question to come forward, which is for a future conversation and it's equally academic is the concept of bonding, when considered in relation to saving cash, is what you're purchasing and if you're purchasing something that is specifically growth related and you bond for something funds raised to pay for that is paid by the future growth and the future citizens will pay off the bond for growth-related consideration, as opposed to saving cash and you have got your current existing residents who are being deprived of something in lieu of funding a capital project which benefits the future growth and sewer treatment expansions are the most common around the country where that -- that difference is most clearly displayed. So, if we save 50 million dollars in cash from our current existing residents to fund something that is going to provide capacity to benefit all the future people, the argument is made there is -- there is -- there is a rule for bonding and long-term finance to have the future individuals who generate the need for the cost in the first place to pay for it. That's not what any of this question is. That's an interesting question. I think it's fascinating. But the question before us here I don't think is worthy going forward. Just my -- my opinion, because I don’t think bonding is an appropriate use to do these. In Meridian City Council Workshop August 8, 2017 Page 91 of 94 particular for a roadway, for a construction project that another governmental entity has responsibility to provide. Palmer: Mr. President? Bird: Mr. Palmer. Palmer: And another argument for bonding would be that you're building something now at a cost that even with the interest may -- it may be more expensive to do it later paying cash. But, then, you start looking at issues like this freeway will need to be replaced before the bond is paid off. So, there is certainly arguments for it, but -- but when you pay cash you don't have to keep paying and so that's the greatest protection is that you own it and you're done. Simison: Council President, Council, again, I'm going to take a little bit of liberty -- I'm not an elected official, but transportation whether you -- transportation growth is what -- and schools, that's what the survey told you people in this -- in this city care about. Well, what are you responsible for in those three items? Well, really, you could argue you're not responsible for two of the three. But your -- the residents of the city that is what they care about. Now, whether or not you thin k they are on par with public safety dollars, that you should divert general fund dollars and put forth these type of things, to me that is a policy question for you all. If you don't think ACHD is meeting the needs of the residents with the infrastructure that is here, as elected officials what do you want to do about it and maybe it is nothing from that perspective. So, when I look at this I don't think that the residents of Meridian are begging for an overpass, but I think that they are saying -- there is transportation issues that the city has and if our answer is going to be it isn't our -- that's not our business, then, that's just going to continue to be the things that these surveys tell you over and over, because that's what they have told us for the last three surveys that transportation is a major issue for the residents of Meridian. So, from a policy perspective that's all I would ask you to consider. Don't look at this necessarily as the bond as a way to pay for it, but bonding is a way you could pay for something which you, then, don't have to challenge your other services that you are required to pay for, because I think that you have heard from Todd and I'm not here to ask you to take money from the General Fund balance out of the CSP, which has its own challenges, to fund these other types of things, but at least -- again, I got on my soap box a little bit more than I probably should have right there, but just challenge you to think about those things. You're not responsible for them, but your residents say they are the biggest issues. So, what makes sense to do or not to do about them and I will leave it from that perspective. Cavener: Mr. President? Meridian City Council Workshop August 8, 2017 Page 92 of 94 Bird: Mr. Cavener. Cavener: And maybe this is a question for the Council or for Robert about which of us were able to attend the listening tour. I for one was surprised at how short of notice was given to us, so I wasn't able to attend. I don't know if the rest of you were able to and what some of those comments were about those issues. To me to your point specifically is something I would love to have had the opportunity to engage in, but it wasn't feasible, so I'm just curious for those here that were able to attend , if you could share some perspective on that. To me that would be really enlightening. Palmer: Mr. President? Bird: Mr. Palmer. Palmer: The one that I attended, absolutely, you know, transportation issues were brought up and there was the usual response -- I mean I -- she's not here, but I will still talk about what she said, it was go talk to the legislature. Get them to -- to do their responsibility and, then, when there is concerns about schools it was -- that's a state problem, which it is, you know, get them to fulfill their constitutional requirement to -- to fund them adequately, but, then, it comes down to an opinion about whether the money that's being provided is being spent properly. There are things that -- that we can -- I mean the Locust Grove overpass would probably not be done today had the city not stepped in and said, hey, let's help figure this out. And, again, I'm -- I'm all in favor of that, us being a partner on -- on even if we have to chip in some money finding a way to -- to get some of these things -- some of our priorities done, instead of just let's send another letter, we will send another letter giving our input, that's great, that's what they are asking for, but I think there is opportunity for us to partner better and that's what -- like you said and what Robert was touching on is the quality of life issues, all of the things that we do aren't the things they are complaining about. They love the parks. They love that their toilets flush and their faucets turn on and we do a great job of that. But the other things that they do complain about I think we can help just a little bit. Bird: Anything else, Council? You got anything else, Robert? Simison: Nope. That's it. I wasn't expecting that was going to get direction to approve to start working on a bond, just for reflection. Bird: Not as long as I sit here. Meridian City Council Workshop August 8, 2017 Page 93 of 94 Simison: But I did want to at least put that out there as a thought to -- how we deal with transportation is on the minds of the public and specific projects -- pathways and even public transportation, those are -- those are reoccurring themes that we hear. Cavener: Mr. President? Bird: Yeah, Mr. Cavener. Cavener: Yeah. I try really hard to not direct staff, but I will just pose a question or a comment. It would be interesting to know if -- if the Council -- it sounds like the Council is of the mind that we are not supportive of any bonding, so recognizing that that's the case today, but there are at least some Council Members that are saying these are issues that we want to partner on, what would that look like dollars wise if we weren't to go out for a bond. Is it half a million dollars? Is it 15 million dollars? I mean I think those are things to me that would be beneficial to at least let us know where are mark is and, you know, Councilman Borton, you bring up some -- some valid points about diverting current taxpayers' dollars for some infrastructure that would benefit a future member of our community. I think when it comes to sidewalks -- I know when it comes to the Linder Road overpass those are -- those are too pieces of infrastructure that would benefit our current community today. We are not just Meridian that's on one side of the interstate, we are a community on both sides and the fact that today we only have one freeway exit that is solely in, you know, for a community of 100,000 people just astounds me. Eagle Road we share with Boise. Ten Mile we share with Nampa. Canyon county. Bird: Meridian you share with Kuna. We don't have our own. Cavener: I'm supportive of looking up partnership dollars and recognizing that that comes at a cost of something that we very well would need today, but the city is related to pathways, sidewalks -- sidewalks are so key that we are a patchwork community. We see it in our land use map that we talked about up and down about Swiss cheese. Well, those Swiss cheese come with gaps in sidewalks for our pedestrians and our kids and I think that we need to be allocating more funding for sidewalks and pathways as part of our general budget. That's my feedback. Bird: Thank you. Any other comments? Thank you, Robert. Simison: Thank you. Item 8: Future Meeting Topics Meridian City Council Workshop August 8, 2017 Page 94 of 94 Bird: Appreciate it. Sorry we kept you so late. Council, Future Meeting Topics. Got anything? I got some upcoming events. Don't forget about CableOne Movie Night, Friday, August 11th. Settlers. Concert on Broadway, Saturday, August 12th at 6:30. We will be Erin and her Cello. And, then, at 7:00 will be the band. And, then, Meridian Mondays, Deja Brew August 14th at 6:00 p.m. And anybody else got anything to say? Item 9: Executive Session per Idaho State Code 74-206(1)(a): To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. Bird: Okay. I would entertain a motion to remove Item No. 9 from the agenda. Cavener: So moved Borton: Second. Bird: All in -- no. Yeah. We can do it all in favor. All in favor? Okay. Any opposed? MOTION CARRIED: FIVE AYES. ONE ABSENT. Bird: I would entertain a motion to adjourn. Cavener: So moved. Little Roberts: Second. Bird: All in favor? MOTION CARRIED: FIVE AYES. ONE ABSENT. Bird: Sorry we stayed too late tonight. MEETING ADJOURNED AT 7:38 P.M. (AUDI EGORDING-0N-EILE OF THESE PROCEEDINGS) MAYOR MY D WEERD DATE APPROVED ATTES : o0QORp,TEDA jo sr ?G C. J COLE , CI Y CLERK `"' °r w m EIDAHO ID1AN*, "�. SEAL Meridian City Council Meeting DATE: Auqust 8, 2017 ITEM TITLE: ITEM NUMBER: PROJECT NUMBER: Approve Minutes of June 19, 2017 City Council Budget Workshop MEETING NOTES �✓ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Budget Workshop June 19, 2017 Page 83 of 83 Milam: Madam Mayor? De Weerd: Uh-huh. Milam: I -- and I closed my book, but there were the other two -- the other two, the express service and the limited stop, do you have any details on those? Morris: Unfortunately, I do not. Milam: As far as ridership and -- Morris: I do not. That is, again, information I can look to give to you guys and -- Milan If you can get that to us -- yeah. That would be great. De Weerd: Okay. Wrap up, Jenny and Todd? Lavoie: Madam Mayor, Members of Council, again, we appreciate your time on this. We will be reconvening this at 1:30 tomorrow. 1:30 tomorrow. We will start off with the Fire Department. As the Mayor stated earlier -- and Legal was supposed to be presented to you today. We will present them with the rest of the administration department mid afternoon. We appreciate your time. De Weerd: Okay. I would entertain a motion to adjourn. Bird: So moved. Milam: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 1:06 P.M. (AUDIO EEORBNN6-Q FILE OF THESE PROCEEDINGS)) MAYOR T ESRD DATE APPROVED ATTEST: C.J Y COL , CITY CLERK CVL E( 11DATE AP IA ROVED IID OAHO s� SEAL Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4B PROJECT NUMBER: ITEM TITLE: Approve Minutes of July 18, 2017 City Council Regular Meeting MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council July 18, 2017 Page 42 of 42 De Weerd: I have a motion and a second to approve Item 10-B. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, absent; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 11: Future Meeting Topics De Weerd: Item 11 is Future Meeting Topics. Any items to consider for future agendas? Upcoming events include tomorrow, the budget workshop starting at 8:00 a.m. VetteFest is Saturday, July 22nd, at 8:00 a.m. to 1:00 p.m. in Kleiner Park. CapEd Credit Union has a ground breaking topping off ceremony next Tuesday at 4:45 on South Meridian and Overland. And next -- a week from tomorrow is the Town Hall on July 26th at 6:30 at Challenger School. With that I would entertain a motion to adjourn. Milam: So moved. Bird: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Thank you. MEETING ADJOURNED AT 7:50 P.M. (AUDIO C-QR©WG-iQ ILE OF THESE PROCEEDINGS) MAYOR T DE WEERD DATE APPROVED ATTEST; C. J&Y COL`ES, CITY CLERK ��/I n +■ IDAHD y SEAL Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4C PROJECT NUMBER: ITEM TITLE: Approve Minutes of July 25, 2017 City Council Regular Meeting MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council July 25, 2017 Page 86 of 86 De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSIONS: (10:22 p.m. to 10:50 p.m.) De Weerd: Okay. I would entertain a motion to come out of Executive Session. Bird: So moved. Borton: Second. De Weerd: All those in favor say aye. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Do I have a motion to adjourn? Bird: So moved. Borton: Second. De Weerd: All those in favor. MOTION CARRIED: FOUR AYES. TWO ABSENT. MEETING ADJOURNED AT 10:50 P.M. (AUDIO RDI ON FILE OF THESE PROCEEDINGS) 8' X17 MAYOR T4D&DE WEE—Rn" DATE APPROVED ATTEST: Qo�P100 Aucus;,' , 0 C. JA COL , CITY CLERK o�' IDjAN+=✓ w Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4D PROJECT NUMBER: ITEM TITLE: Tumble Creek No. 6 Pedestrian Pathway Easement MEETING NOTES Nri APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2017-074378 BOISE IDAHO Pgs=5 HEATHER LUTHER 08/10/2017 03:10 PM CITY OF MERIDIAN, IDAHO NO FEE PEDESTRIAN PATHWAY EASEMENT No . 2. THIS AGREEMENT, made and entered into this JhJV�day of {J , 2017, between Tumble Creep Homeowner's Association. Inc., hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee"; WJTNESSETH; WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantee shall construct the pathway improvements upon the easement described herein; and NOW, THEREFORE, the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit "B" attached Hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway easement for multiple --use non -motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantee shall repair and maintain the pathway improvements. Pedestrian Pathway Easement— Tumble Creek Homeowner's Association, Inc. THE GRANTOR hereby covenants and agrees with the Grantee that should any pant of the easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful night to convey said casement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: "fumble Creep Homeowner's Association, Inc. BY: J ck Neal, President v STATE OF IDAHO ) ss County of Ada ) On this —J -0+-k day of JL /,t , 2017, before me, the undersigned, a Notary Public in and for said State, personally appeared �T4Ck Ne -a 1 known or identified to me to be the Pr n {- that executed the within instrument, and acknowledged to me that such company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. 0000 0.00 0 �.®. ®IVA i. NOTARY PUBLIC FdA IDAHO Residing at: lllGtrll QdZ ! xI-) ® S Commission Expires: act :!241 j m �i�';•`aZv�O OY 700 Y1.d ..f,4— Fofh„ — 7, ani„-.,o»t T,»r.l+le ('..<„>L L7....,........,...•r,. A ....,,.,.,., t,_.. GRANTEE: CITY OF MERIDIAN Tammy de /We/d, Mayor Atte,4-by CJay Coles, City Clerk Q°V�P eo AUGUST c!IV of -v oW �DAHo \y� SEAL g/ the Approved By City Council On: el C / '200 STATE OF IDAHO ) ss, County of Ada ) On this _$+ day of l LLOt_,l Q� , 2017, before me, the undersigned, a Notary Public in and for said State, peWnally appeared TAMMY DE WEERD and C,JAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. )haAjh no NOTARY PUBLIC FOR ID H Residing at: -'i'Mtu,&Ocn Commission Expires:_ 3.9� - Aog p, Pedestrian Pathway Easement — Tumble Creek Homeowner's Association, Inc, EASEMENT NO. 2 An easement located in Lot 4, Block 16 of Tumble Creek No. 6 Subdivision, Recorded in Book 83 of Plats at Page 9164 of Ada County Records, and Lot 2, Block 16 of Tumble Creek No. 5 Subdivision Recorded in Book 82 of Plats at Page 9026 of Ada County Records, situated in the Northeast One Quarter of Section 2, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the southerly lot corner common to Lots 4 and 5, Block 16 of Tumble Creek No, 6 Subdivision; Thence South 89017'05" East, a distance of 20.00 feet on the southerly lot line of said Lot 4, Block 16 to the Southeast corner of said Lot 4, said point being common with the westerly Right -of -Way line of North Linder Road, said point also being the POINT OF BEGINNING; Thence North 08° 50'46" West, a distance of 25,81 feet; Thence North 13° 05' 20" West, a distance of 20.51 feet; Thence North 11° 27' 33" West, a distance of 5.08 feet to a point of curve; Thence 38.21 feet on the arc of a curve to the right, said curve having a radius of 111.00 feet, a central angle of 19° 43' 24", a chord bearing of North 01° 35' 51" West, and a chord length of 38,02 feet; Thence North 08° 15' 51" East, a distance of 48,31 feet to a point of curve; Thence 61.40 feet on the arc of a curve to the left, said curve having a radius of 194.00 feet, a central angle of 18° 08'02", a chord bearing of North 00" 43'41" West, and a chord length of 61.14 feet; Thence North 09° 45' 25" West, a distance of 42.44 feet to a point of curve; Thence 27.84 feet on the arc of a curve to the right, said curve having a radius of 86.00 feet, a central angle of 18° 32' 46", a chord bearing of North 020 55' 27" East, and a chord length of 27.72 feet; Thence North 12° 11' 50" East, a distance of 8.12 feet to a point of curve; Thence 16.25 feet on the arc of a curve to the right, said curve having a radius of 151.00 feet, a central angle of 06° 10'03", a chord bearing of North 15° 16'51" East, and a chord length of 16.25 feet to a point of reverse curve; Thence 15.71 feet on the arc of a curve to the left, said curve having a radius of 49.00 feet, a central angle of 18° 21'53", a chord bearing of North 09° 10' 56" East, and a chord length of 15.64 feet; Thence North 00' 00' 00" West, a distance of 14.73 feet; Thence North 26° 11' 16" West, a distance of 18.08 feet to a point common with said Lot 4 and the westerly Right -of -Way line of North Linder Road; Thence South 45° 03' 05" East, a distance of 13.41 feet on the westerly Right -of -Way line of said North Linder Road; Thence South 000 03'05" East, a distance of 327.45 feet on the westerly Right -of -Way line of North Linder Road to the point of beginning. PREPARED BY: THE LAND GROUP, INC. James R. Washburn Site Planning • Landscape Architecture - Civil Engineering • Golf Course Irrigation & Engineering - Graphic Design , Surveying 462 E. Shore Drive, Suite 100 - Eagle, Idaho 83616 � P 208.939.4041 • F 208.939,4445 � www,tlielandgroupinc.com 6 IV, TUMBLE CREEK DR, 1 2 I � L18 19 I I TUMBLE CREEK NO.5 C10 cb BK,82 PG.9026 �J L16 BLOCK 16 coI i TUMBLE CREEK N0,6 BK.83 PG.9164 t a II ql �I BLOCK 16 LLI :iI �o I ( 11 i I I $4C)cV- 6O I COMMENCEMENT I POINT L13 EASEMENT #2 L12 1i Y� I TURTLE CREEK SUB. I BK,78 PG.8226 POB S89°17'05"E 20,00' EASE4T #2 i Q G0' 120 Exhibit "B° IIORtIONTAL SCALE: V A 60' �1 /��� TIS LAM GROUP h //i r•�'. n ODRIPOluTED 462 East Share olive, Suite 100 Ea01e, Who 83016 11os: 208.939.4041,11, 200.039 4445 Ya t;;umr aJMiq:�'r[.nt�—ltrn+>;;rd it tsr� bror_�;e,.rv., Steel TW, Der Ol5aw4c 4S 1!2077 Easement No. 2°(,t4, Chdte ly: h'8 City of Meridian WAN Meridian Linder Pathway Easment Idaho o Line Table LINE BEARING LENGTH Lit 1108'50'461Y 2581' L12 11I3'WNW 20.51' L13 IfI1''2733'W S08' 414 N08 15'51,E 4831' L15 1109'45'25'V! 42.44' L16 N12'1Ps0f 8.12 L17 1100`0000'W 14.73' LIB 1126'11'16'Vl 10.00' Hit S450310S'E 13.41' L20 500'0305'E 327.45' Q G0' 120 Exhibit "B° IIORtIONTAL SCALE: V A 60' �1 /��� TIS LAM GROUP h //i r•�'. n ODRIPOluTED 462 East Share olive, Suite 100 Ea01e, Who 83016 11os: 208.939.4041,11, 200.039 4445 Ya t;;umr aJMiq:�'r[.nt�—ltrn+>;;rd it tsr� bror_�;e,.rv., Steel TW, Der Ol5aw4c 4S 1!2077 Easement No. 2°(,t4, Chdte ly: h'8 City of Meridian WAN Meridian Linder Pathway Easment Idaho o Curve Table CURVE I LENGTH RADIUS DELTA CHORD BEARING CHORD LENGTH C6 38.21' 111.00 18'4324' [1011551'14 38.02' 07 61.40' 19400 18'0802' I700'4311'W 61.14' C° 27.84' 0000' 18`32*48, N021551271E 27.72' C9 16.25' 151.00' 6'10'03' 1115'16'611 16.25' C10 15.71' 4900' 18'2P53' 110911056'E 15.64' Q G0' 120 Exhibit "B° IIORtIONTAL SCALE: V A 60' �1 /��� TIS LAM GROUP h //i r•�'. n ODRIPOluTED 462 East Share olive, Suite 100 Ea01e, Who 83016 11os: 208.939.4041,11, 200.039 4445 Ya t;;umr aJMiq:�'r[.nt�—ltrn+>;;rd it tsr� bror_�;e,.rv., Steel TW, Der Ol5aw4c 4S 1!2077 Easement No. 2°(,t4, Chdte ly: h'8 City of Meridian WAN Meridian Linder Pathway Easment Idaho o Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4E PROJECT NUMBER: ITEM TITLE: Tumble Creek No. 5 Pedestrian Pathway Easement MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2017-074376 BOISE IDAHO Pgs=5 HEATHER LUTHER 08/10/2017 03:09 PM CITY OF MERIDIAN, IDAHO NO FEE PEDESTRIAN PATHWAY EASEMENT No • I THIS AGREEMENT, made and entered into this !()')It day of Jr -f"l , 2017, between Tumble Creek Homeowner's Association, hie., hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantee shall construct the pathway improvements upon the easement described herein; and NOW, THEREFORE, the parties agree as follows: TIIE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway easement for multiple -use non -motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever. THE GRANTOR hereby covenants and agrees that it wilt not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantee shall repair and maintain the pathway improvements. Pedestrian Pathway Easement — Tumble Greek Homeowner's Association, Inc. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent such casement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said casement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: Tumble Creek Homeowner's Association, Inc. BY: 4�1'4-1-11 cic Neal, President STATE OF IDAHO ) ss County of Ada ) On this 1 day of J I t a , 2017, before me, the undersigned, a Notary Public in and for said State, personally appeared J -46K Ne -a � , known or identified to me to be the PY_e5 icle.rA t, that executed the within instrument, and acknowledged to me that such company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written, 4 SA 0 aITA p�; ; NOTARY PUBLIC F(SI IDAHO c +, Residing at: Ara)-npa- , TO Conunission Expires: Pedestrian Pathway Easement — Tumble Creek Homeowner's Association, Inc, GRANTEE: CITY OF MERIDIAN Tammy deXelyd, Mayor QOp PR'ED AUGUST, 410,CLQ = city of �E I IDAOI } SEAL Q/ Of Attestb� C.JayColes, City Clerk Approved By City Council On: STATE OF IDAHO ) ss, County of Ada ) On this &-"" day of (A11gAADk , 2017, before me, the undersigned, a Notary Public in and for said State, persdhally appeared TAMMY DE WEERD and C.JAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same, ' IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. 1••0.60.•• ' • ••rI E �•, . •�j 'r` NOTARY PURLAC FOR IDA O Residing at: p11h�C.l O U; Commission Expires:off Aft 0 0900 3 a� -aoaa • 1 • Pedestrian Pathway Easement— Tumble Creek Homeowner's Association, Inc. May 18, 2017 Project No. 115206 THE LAND GROUP, INC. Exhibit "A" CITY OF MERIDIAN LINDER ROAD PATHWAY TUMBLE CREEK SUBDIVISION EASEMENT DESCRIPTION EASEMENT NO. 1 An easement located in Lot 25, Block 5 of Tumble Creels No. 5 Subdivision, Recorded in Book 82 of Plats at Page 9026 of Ada County Records, all situated in the Northeast One Quarter of Section 2, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the southerly lot corner common to Lot 25 and Lot 26, Block 5 of said Tumble Creek No, 5 Subdivision; Thence North 44°58'31" East, a distance of 14.28' on the southerly lot line common to said Lot 25 and the Westerly Right -of -Way line of North Linder Road, said point being the POINT OF BEGINNING; Thence North 25° 48'46" East, a distance of 18.51 feet; Thence North 00° 00'00" East, a distance of 17.56 feet to a point of curve; Thence 14.19 feet on the arc of a curve to the left, said curve having a radius of 49.00 feet, a central angle of 16° 35' 28", a chord bearing of North 08° 17'44" West, and a chord length of 14.14 feet; Thence North 16° 35' 28" West, a distance of 21.16 feet to a point of curve; Thence 30.74 feet on the arc of a curve to the right, said curve having a radius of 61.00 feet, a central angle of 28° 52' 08", a chord bearing of North 02° 09' 25" West, and a chord length of 30.41 feet; Thence North 12° 16' 39" East, a distance of 17.37 feet to a point of curve; Thence 31.30 feet on the arc of a curve to the left, said curve having a radius of 74.00 feet, a central angle of 24° 13' 55", a chord bearing of North 00° 09' 41" East, and a chord length of 31.06 feet; Thence North 11° 57' 16" West, a distance of 31.89 feet to a point of curve; Thence 30,45 feet on the arc of a curve to the right, said curve having a radius of 71.00 feet, a central angle of 24° 34' 27", a chord bearing of North 00' 19' 57" East, and a chord length of 30.22 feet; Thence North 12° 37' 11" East, a distance of 48.79 feet to a point of curve; Thence 13.31 feet on the arc of a curve to the left, said curve having a radius of 59.00 feet, a central angle of 120 55' 38", a chord bearing of North 06° 09' 22" East, and a chord length of 13.28 feet; Thence North 00° 18' 27" West, a distance of 101.90 feet; Thence North 16° 52' 20" East, a distance of 6.93 feet to a point on the westerly right-of-way line of North Linder Road; Thence South 00° 01' 29" East, a distance of 367.79 feet on the westerly right-of-way line of North Linder Road; Thence South 44° 58' 31" West, a distance of 14.00 feet on the westerly right-of-way line of North Linder Road to the point of beginning. ALSO INCLUDING: Site Planning o Landscape Architecture s Civil Engineering. Golf Course Irrigation & Engineering ® Graphic Design ® Surveying 462 E. Shore Drive, Suite 100 4 Eagle, Idaho 83616 a P 208.939.4041 4 www,thelandgroupinc.com F TUMBLE CREEK k BK.81 PG,8726 i i I I VLA r w �7 8 02010 �r OE0�4� YA 0 GO' 120' Exhibit "B" HORIZONTAL SCALE 1' � 60' o, +1 Line Table LINE BEARING LENGTH L1 N25'40AG'E .f �. �• N00 0000'E 17,56' L3 I 21.16' ( N12'1UWE Im m CL NII'5TIW1 31.89' 1 1 I1N IL tn Q I L7 o MIN 1.8 C:) m 6.93' TUMBLE CREEK NO,5 + MINIM 367 79' BK.82 PG.8026 544`58'31'W 14.00' C5 13.31' 59.00' 12'538' NOG'09'221 BLOCK 5 A N I,' I COMMENCEMENT POINT I N EASEMENT #1 I ti POB N44058'31"E 14.28' EASEMENT1 FY, TUMBLE CREEIf DR. I 1 I VLA r w �7 8 02010 �r OE0�4� YA 0 GO' 120' Exhibit "B" HORIZONTAL SCALE 1' � 60' o, +1 Line Table LINE BEARING LENGTH L1 N25'40AG'E 18.51' L2 N00 0000'E 17,56' L3 81615'28'14 21.16' L4 N12'1UWE 17.37' L5 NII'5TIW1 31.89' L6 j III 2'3TIVE 48.79' L7 110010271V MIN 1.8 N161521201E 6.93' L9 MINIM 367 79' LIO 544`58'31'W 14.00' I VLA r w �7 8 02010 �r OE0�4� YA 0 GO' 120' Exhibit "B" HORIZONTAL SCALE 1' � 60' o, +1 0�.-M4 TIM LAND GROUP RY --'• �1 RA7W LftEl IV Easement No. 1 Curve Table WE462 CURVE LENGTH RADIUS DELTA CHORD BEARING CHORD LENGTH 01 14.19' 49.007 16.35'28' 1108'17'441V 14.14' C2 30.74' 61.00' 28'5208' NO2'09'25'W 30A C3 31.30' 7400' 241155' NO(Y ON I*E 31.06' C4 HAS' 71.00' 2434'27' N00119'5TE 3022' C5 13.31' 59.00' 12'538' NOG'09'221 13.28' I VLA r w �7 8 02010 �r OE0�4� YA 0 GO' 120' Exhibit "B" HORIZONTAL SCALE 1' � 60' o, +1 0�.-M4 TIM LAND GROUP RY --'• �1 RA7W LftEl IV Easement No. 1 +% WE462 East Sholo Olive, SIM 100 Phone 200939.4041 Fax 208,9394445 �+r r w� City of Meridian {��lr .9394Id3ho8361G Linder Pathway Easment McNdlan Idaho 004.11m1m; (407 01 0mvgdty. Ui Com' an Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4F PROJECT NUMBER: ITEM TITLE: Golden Grove Subdivision Water Main Easement MEETING NOTES ppiGG'�[� Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2017-074375 BOISE IDAHO Pgs=5 HEATHER LUTHER 08/10/2017 03:09 PM CITY OF MERIDIAN, IDAHO NO FEE WATER MAIN EASEMENT THIS INDENTURE, made thisffn day ofhu�/ 20177between Rt6(4)aJ fjoryt5 LGA the parties of the first part, and hereinafter called the GRANTORS, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the GRANTEE; WITNESSETH; WHEREAS, the GRANTORS desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the GRANTEE; NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS, and other good and valuable consideration, the GRANTORS do hereby give, grant and convey unto the GRANTEE the right-of-way for an easement over and across the following described property; (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, repair, replacement and subsequent connection at the convenience of the GRANTEE, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs, performing maintenance, replacements or subsequent connections to the water mains, GRANTEE shall restore the area of the easement and adjacent property to that existent prior to undertaking such procedures, However, GRANTEE shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Water Main Easement REV. 08/15/16,doe THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF aid parties of the first part have hereunto subscribed their signatures the day and,Var, rst herein above written. GRANTOR: aiFe-siderat1A6v1&,r Secretary q? 3 � V C- �1LC LD Address STATE OF IDAHO ) . ss. County of Ada ) On this -- �— day of aL J 1 ----120 17, before me, the undersigned, a Notary Public in and for said State, personally appeared A o�n A 10,\A& S and ' , known or identified to me to be the P'r - M0nQy/- •�etary, respectively, of the that executed the within instrument, and acknowledged to me that such °p i�tl xecuted the same. 1)ml1 w l ,6,16 to��®rgg Itm��td It,ibil4j Comfoo-� IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ® V. (SEA$) NOTARY PUBLIC,'OR IDAHO 0T4 Residing at: (50 tID ® Commission Expires: 9& o I q LIC Water Main Eas10 --®�,�®®®®�W q ®®�® REV. 08/15/16.doc 11#10, 0,9101909" " GRANTEE: CITY OF MERIDIAN QoaPZ�� "u�vsT city or C.�VI E. IDIAN� jTammy rd, Mayor to� s� SEAL ��2T�ROlrhe TRV.PSJ��J Att t by CJaV Coles, City Clerk / Approved By City Council On: STATE OF IDAHO, ) : ss County of Ada ) On this am day of 20Imo, before me, the undersigned, a Notary Public in and for said State, per pally appeared Tammy de Weerd and C,Jay Coles, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me thatthe City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first.above written, •�rrMrrr••• (ShAL) ��,'` yS NOTARY PUBL C FORQDXHO Residing at: D111 •� as as Commission Expires: < 9 LIC -' •. ••rrrrrNr• Water Main Easement. REV. 08/15/16.doc Sawtooth Land Surveying, LLC ��TOOTf/ P: (208) 398-8104 F: (208) 398-8105 1-1 2030 5, Wa5hmc�ton Ave., Emmett, ID 8361 7 July 17, 2017 Golden Grove Subdivision City of Meridian Water Legal Description BASIS OF BEARINGS for this description is North 0137'07" East, between the aluminum cap marking the southwest corner of Section 28 and the aluminum cap marking the S1/16 corner common to Sections 28 and 29, both in T. 3 N., R. 1 E., B.M. A parcel of land located in the SW1/4 of the SW1/4 of Section 28, T. 3 N., R. 1 E., B.M., City of Meridian, Ada County, Idaho, more particularly described as follows; COMMENCING at a found aluminum cap marking the southwest corner of Section 28; Thence North 89115'17" East, coincident with the southerly boundary of said SW1/4 of the SWIM of Section 28, a distance of 919.10 feet; Thence North 0033'00" East, parallel with the easterly boundary of said SW1/4 of the SWI/4 of Section 28, a distance of 501.34 feet to the POINT OF BEGINNING; Thence North 90000'00" West, 7.60 feet; Thence South 0033'00" West, parallel with said easterly boundary of said SWI/4 of the SW1/4 of Section 28, a distance of 22.52 feet; Thence North 89°07'57" West, 40.00 feet; Thence North 0052'03" East, 20.00 feet; Thence South 89107'57" East, 22.01 feet; Thence North 0052'03" East, 22.25 feet; Thence North 90000'00" East, 25.35 feet; Thence South 0133'00" West, parallel with said easterly boundary of said SW1/4 of the SWI/4 of Section 28, a distance of 20.00 feet to the POINT OF BEGINNING. NX- LA The above described parcel contains 0.03 acres more or less.EN O L"� Carl Porter PLS 06f,611 End Description c,,OFA ! PA2016116213-BAILEY ENGINEERING-GOLD ENG ROVES urvey\Drawings0escriptions\CITY OF MWAW KWER EASEMENT-3.docx Pa 1e 11 Exh,,6%� g w U 0 O '40 O So o 0 ,OO,oZ z / V) =o�� M ,O X00 S00 Q ro c" L tr� +i lO5 a v rJ N a / Q ono W o C C N o o 03 �0Ln0_ z N o c�i N o L „�O,ZS�O N w � N O N0 '00,W O ,, O _ N a) �-- a, z l Z Q Z J N C z w w w +- 0 2 a m � w `- W Q a) m n;> Z F o¢ z mM (\ W = P 2i R,w w YOR n jQ � 0 �a4 'r' �`r ° (D W16 im! W N\t5 Q (1 p U U) OSS y� Gr1 a c� OW C C aVoN Toy] S �.CN N SO(,,Ildv]H -do SISVB Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4G PROJECT NUMBER: H-2017-0086 ITEM TITLE: Howry Lane Subdivision No. 3 Final Order for Howry Lane Subdivision No. 3 (H-2017-0086) by M3 Acquisitions, LLC Located 5220 S. Howry Lane MEETING NOTES 9 APPROM Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR HOWRY LANE SUBDIVISION NO. 3 FP H-2017-0086 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JULY 18, 2017 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 36 SINGLE- FAMILY RESIDNETIAL BUILDING LOTS AND 5 COMMON LOTS ON 8.43 ACRES OF LAND IN THE R-8 ZONING DISTRICT FOR HOWRY LANE SUBDIVISION NO. 3 BY: M3 ACQUISITIONS, LLC APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2017-0086 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on July 18, 2017 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING HOWRY LANE SUBDIVISION NO. 3, LOCATED IN THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 33, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2017, HANDWRITTEN DATE: 6/2/2017, by MICHAEL S. BYRNS, PLS, SHEET 1 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR HOWRY LANE SUBDIVISION NO. 3 FP H-2017-0086 Page 2 of 3 OF 7,” is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated July 18, 2017, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Kristi Watkins, JUB Engineers, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 0" day of 2017. Attest: C.J6,y Coles City Clerk By: Tammy de rd AU „ or, Ci of Meridian 2� �o C11V Or w Ci E IDIAM - - IDAHO V SEAL ") Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: `� Dated: / ` ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR HOWRY LANE SUBDIVISION NO. 3 FP H-2017-0086 Page 3 of 3 EXHIBIT A Howry Lane Sub 3 – FP H-2017-0086.doc PAGE 1 STAFF REPORT MEETING DATE: July 18, 2017 (Continued from: July 5, 2017) TO: Mayor and City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Howry Lane Subdivision No. 3 - FP (H-2017-0086) I. APPLICATION SUMMARY The applicant, M3 Acquisitions, LLC, has applied for final plat (FP) approval of 36 single-family residential building lots and 5 common area lots on 8.43 acres of land in an R-8 zoning district for the third and final phase of Howry Lane Subdivision. II. STAFF RECOMMENDATION Staff recommends approval of the Howry Lane Subdivision No. 3 final plat based on the analysis provided below in Section V. III. PROPOSED MOTION Approval I move to approve File Number H-2017-0086 as presented in the staff report for the hearing date of July 17, 2017, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2017-0086, as presented during the hearing on July 17, 2017, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2017-0086 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The subject property is located at 5220 S. Howry Lane, in the northeast ¼ of Section 33, T. 3N., R. 1E. B. Applicant: M3 Acquisitions, LLC 4222 E. Camelback Road, Suite H100 Phoenix, AZ 85018 C. Owner: SRS AZ Investors, LLC 4222 E. Camelback Rd., Ste. H100 Phoenix, AZ 85018 EXHIBIT A Howry Lane Sub 3 – FP H-2017-0086.doc PAGE 2 D. Representative: Scott Wonders, JUB Engineers, Inc. 250 S. Beechwood, Ste. 201 Boise, ID 83709 V. STAFF ANALYSIS The proposed final plat depicts 36 single-family residential building lots and 5 common area lots on 8.43 acres of land in the R-8 zoning district. This is the 3rd and final phase of development of Howry Lane Subdivision. All of the lots proposed in this subdivision are for single-family detached homes and comply with the dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-6. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2. The total number of buildable lots in this phase has decreased by 4 and the amount of common area is the same. In the first phase, 9 fewer building lots were shown on the final plat and in the second phase 4 fewer lots were shown for a total of 17 fewer building lots overall than approved with the preliminary plat. When the preliminary plat was approved, a “step up” in density was approved from low density (3 or fewer units/acre) to medium density (3-8 units/acre) residential. Because the density resulting from the final plats at 2.94 dwelling units/acre is in line with the FLUM designation of LDR, staff finds the proposed final plat in substantial compliance with the approved preliminary plat and Comprehensive Plan. VI. SITE SPECIFIC CONDITIONS 1. Applicant shall meet all terms of the approved annexation and preliminary plat (H-2016-0030, Development Agreement Inst. No. 2016-060149). 2. The applicant shall obtain the City Engineer’s signature on the final plat within two (2) years from the date of City Engineer signature on the previous phase final plat; or, apply for a time extension in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Michael S. Byrns, PLS., stamped and dated 6/2/17, shall be revised prior to City Engineer signature on the final plat as follows: a. Modify note #4 as follows, “Lots shall not be reduced in size without prior approval from the Health Authority and the City of Meridian.” b. Please add the following note: “Maintenance of any irrigation and/or drainage pipes or ditches crossing a lot is the responsibility of the lot owner unless such responsibility is assumed by an irrigation/drainage entity or lot owners association.” c. Reference Documents: Include recorded instrument numbers. d. Reconfigure the common driveway and building lots accessed by the common driveway per the design shown in Exhibit E. e. Modify Easement Note #4 to note access for Lot 15, Block 5 is prohibited via W. Westport Court. 5. The landscape plan prepared by Greey/Landscape Architecture/Community Design, dated 5/31/17, shall be revised as follows: a. Reconfigure the common driveway and building lots accessed by the common driveway per the design shown in Exhibit E. EXHIBIT A Howry Lane Sub 3 – FP H-2017-0086.doc PAGE 3 6. A perpetual ingress-egress easement for the common driveway proposed on Lot 19, Block 5 shall be filed with the Ada County recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. 7. Development shall comply with the common driveway exhibit approved by Fire Department included in Exhibit E. 8. All fencing installed on the site must comply with the standards listed in UDC 11-3A-6 and 11- 3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits for this subdivision. 9. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. 10. Development of homes within this subdivision shall be generally consistent with the building elevation design and materials approved with the preliminary plat. 11. Comply with the stormwater integration standards listed in UDC 11-3B-11C. 12. A Certificate of Zoning Compliance and Design Review application is required to be submitted and approved prior to submittal of a building permit application for the swimming pool and associated structure. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. EXHIBIT A Howry Lane Sub 3 – FP H-2017-0086.doc PAGE 4 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho EXHIBIT A Howry Lane Sub 3 – FP H-2017-0086.doc PAGE 5 Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. V. EXHIIBITS A. Vicinity Map B. Approved Preliminary Plat (dated: 4/20/16) C. Proposed Final Plat (dated: 6/2/17) D. Proposed Landscape Plan (dated: 5/31/17) & Fencing Plan E. Common Driveway Exhibit Map EXHIBIT A Howry Lane Sub 3 – FP H-2017-0086.doc PAGE 6 Exhibit A – Vicinity Map EXHIBIT A Howry Lane Sub 3 – FP H-2017-0086.doc PAGE 7 Exhibit B – Approved Preliminary Plat (dated: 4/20/16) EXHIBIT A Howry Lane Sub 3 – FP H-2017-0086.doc PAGE 8 Exhibit C – Proposed Final Plat (dated: 6/2/17) EXHIBIT A Howry Lane Sub 3 – FP H-2017-0086.doc PAGE 9 EXHIBIT A Howry Lane Sub 3 – FP H-2017-0086.doc PAGE 10 EXHIBIT A Howry Lane Sub 3 – FP H-2017-0086.doc PAGE 11 Exhibit D –Proposed Landscape Plan (dated: 5/31/17) & Fencing Plan EXHIBIT A Howry Lane Sub 3 – FP H-2017-0086.doc PAGE 12 EXHIBIT A Howry Lane Sub 3 – FP H-2017-0086.doc PAGE 13 EXHIBIT A Howry Lane Sub 3 – FP H-2017-0086.doc PAGE 14 Exhibit E - Common Driveway Exhibit Map Note: Approved by Joe Bonjiorno, Fire Dept. 7/11/17 Sonya Allen From: Kristi Watkins <kwatkins@jub.com> Sent: Wednesday, July 12, 2017 10:12 AM To: Sonya Allen; Barbara Shiffer; C.Jay Coles; Charlene Way; Machelle Hill Subject: RE: Howry Lane Sub 3 - FP H-2017-0086 REVISED Staff Report Thank you, We are in agreement with the revised Staff Report for Howry Lane No. 3. Kristi Watkins JUB Engineers, Inc. -----Original Message ----- From: Sonya Allen[mailto:sallenCa@meridiancity•org] Sent: Tuesday, July 11, 2017 5:10 PM To: Barbara Shiffer <bshiffer@meridiancity.org>; C.Jay Coles <cicoles@meridiancity.org>; Charlene Way <cwav@meridiancity.org>; Machelle Hill <mhill @meridiancity.org> Cc: Kristi Watkins <I<watkins@iub.com> Subject: Howry Lane Sub 3 - FP H-2017-0086 REVISED Staff Report Please replace the version I sent earlier with the attached one. thx City of Meridian 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208-888-4433 www.meridiancity.org All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. This e-mail and any attachments involving J -U -B or a subsidiary business may contain information that is confidential and/or proprietary. Prior to use, you agree to the provisions found at edocs.jub.com. If you believe you received this email in error, please reply to that effect and then delete all copies. Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4H PROJECT NUMBER: H-20170090 ITEM TITLE: Paramount Director Subdivision No. 1 Final Order for Paramount Director Subdivision No. 1 (H-20170090) by Brighton Investments, LLC Located Southwest Corner of N. Meridian Road and W. Chinden Boulevard MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR PARAMOUNT DIRECTOR SUBDIVISION NO. 1 FP H-2017-0090 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JULY 18, 2017 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 126 SINGLE- FAMILY ATTACHED & DETACHED RESIDENTIAL BUILDING LOTS AND 20 COMMON/OTHER LOTS ON 35.62 ACRES OF LAND IN THE R-15 ZONING DISTRICT FOR PARAMOUNT DIRECTOR SUBDIVISION NO. 1 BY: BRIGHTON INVESTMENTS, LLC APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2017-0090 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on July 18, 2017 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING PARAMOUNT DIRECTOR SUBDIVISION NO. 1, LOCATED IN A PORTION OF THE NORTHEAST ¼ OF SECTION 25, TOWNSHIP 4 NORTH, RANGE 1 WEST, BOISE ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR PARAMOUNT DIRECTOR SUBDIVISION NO. 1 FP H-2017-0090 Page 2 of 3 MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2017, HANDWRITTEN DATE: 6/13/2017, by AARON L. BALLARD, PLS, SHEET 1 OF 7,” is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated July 18, 2017, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Mike Wardle, Brighton Corporation, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the day of APA , 2017. By: Tammy d erd .aPTE� or, it of Meridian Attest: C.Ja�-Cole City Clerk /oma UT 1 G � �o C' ER xIDIANI&- ,4 IDAHp is SEAL AI Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: efZ)ee4"" Dated: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR PARAMOUNT DIRECTOR SUBDIVISION NO.1 FP H-2017-0090 Page 3 of 3 EXHIBIT A STAFF REPORT HEARING DATE: July 18, 2017 February 25, 2014 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Paramount Director Subdivision No. 1 - FP (H-2017-0090) I. APPLICATION SUMMARY The applicant, Brighton Investments, LLC, has applied for final plat approval of 126 single-family attached and detached residential building lots and 20 common/other lots on 35.62 acres of land in the R-15 zoning district for the first of two phases of Paramount Director Subdivision. II. STAFF RECOMMENDATION Staff recommends approval of the Paramount Director Subdivision No. 1 final plat subject to the conditions noted below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the City Council. III. PROPOSED MOTION Approval I move to approve File Number H-2017-0090 as presented in the staff report for the hearing date of July 18, 2017, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2017-0090, as presented during the hearing on July 18, 2017, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2017-0090 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The subject property is generally located at the southwest corner of N. Meridian Road and W. Chinden Blvd./SH 20-26, in the NE ¼ of Section 25, T. 4N., R. 1W. Parcel No.’s: S0425110302; S0425110150; S0425110405 B. Applicant: Brighton Investments, LLC 12601 W. Explorer Dr., #200 Boise, Idaho 83713 C. Owner: Same as applicant Paramount Director Sub No. 1 FP H-2017-0090 PAGE 1 EXHIBIT A D. Representative: Michael D. Wardle, Brighton Corporation 12601 W. Explorer, #200 Boise, Idaho 83713 V. HISTORY • In 2013, the subject property was annexed and zoned (AZ-13-005, Paramount Northeast). • A Development Agreement (DA) modification application (H-2015-0022) was approved in 2015 to include the annexation area in the existing DA (Inst. No. 1031317116, amended as Inst. No. 113083665) for Paramount Subdivision, recorded as Instrument No. 2016-005060. • In January 2016, a preliminary plat (Paramount North Forty, H-2016-0034) was approved for the subject property. A final plat was never submitted. • In December 2016, the property received the following approvals:  A modification to the development agreement (2nd addendum, recorded as Instrument #2015-005060) to amend certain provisions of the agreement and include a conceptual development plan for the site (3rd addendum, recorded as Instrument #2017-003462);  A rezone of 37.31 acres of land from the C-C and TN-R zoning districts to the R-15 zoning district; and  A preliminary plat consisting of 196 building lots, 12 common area lots and 2 future right-of-way lots on 35.63 acres of land in the R-15 zoning district. This development was proposed to consist of (98) age-qualified (55+) 1-story townhomes configured in “quads” and (98) 2-story single-family attached homes. • In June 2017, the following applications were approved (H-2017-0064):  A modification to the Development Agreement to accommodate a new development plan and update the conceptual development plan;  Preliminary Plat consisting of 196 building lots and 24 common lots on 35.64 acres of land in the R-15 zoning district;  Planned Unit Development in the R-15 zoning district;  Private street for the internal access driveways; and • Alternative Compliance to the following sections of the UDC: 11-3F-4A.4, which limits gated development to no more than 50 dwelling units; 11-3F-4A.6, which does not allow common driveways to be off of private streets. VI. STAFF ANALYSIS The proposed final plat depicts 126 building lots and 20 common lots on 35.62 acres of land. The gross density of the proposed subdivision is 5.39 dwelling units (d.u.) per acre with a net density of 12.03 d.u. per acre. The minimum lot size is 2,512 square feet (s.f.) and the average lot size 3,620 s.f. All of the proposed lots are for single-family detached and attached homes and comply with the dimensional standards for the R-15 zoning district. Amenities proposed to be constructed with this phase include the following: 10-foot wide segment of the City’s regional pathway system along W. Chinden Blvd. (phased), internal micro-paths, additional Paramount Director Sub No. 1 FP H-2017-0090 PAGE 2 EXHIBIT A qualified open space above and beyond the required amount, and a centrally located swimming pool, clubhouse, and activity center on Lot 111. The community swimming pool on Lot 124 is proposed to be constructed next spring to open late summer of 2018. A minimum 35 -foot wide street buffer is required to be constructed along W. Chinden Blvd./SH 20-26, an entryway corridor; a total of 80-feet is proposed that will contain landscaping, a10-foot wide multi-use pathway, lighting and a berm. Staff has reviewed the proposed final plat for consistency with the approved preliminary plat and found there to be an increase of 2 building lots in the west block of lots (108-120) and a decrease of 2 building lots in the north block of lots (29-36) which result in the same number of overall lots approved with the preliminary plat. The amount of common open space appears to be the same. Therefore, staff finds the proposed plat to be in substantial compliance with the approved preliminary plat as required by UDC11-6B-3C.2. [Note: The planned cross-section for the ultimate build-out of Chinden Blvd./SH 20-26 per the draft Corridor Plan depicts a total of 200’ (100’ on each side) of right-of-way (ROW) with sidewalk, landscaping and lighting within the ROW; however, ITD’s practice has been revised since the corridor plan was developed and now allows 140’ (70’ on each side) of ROW if the sidewalk, landscaping and lighting are outside the ROW.] VII. SITE SPECIFIC CONDITIONS 1. Applicant shall meet all terms of the approved annexation and preliminary plat [AZ-03-006 (DA #103137116); AZ-13-005; PP-13-008; MDA-13-010, DA #113083665; H-2017-0064, DA#. . .] applications for this subdivision. 2. The applicant shall obtain the City Engineer’s signature on the final plat within two years of the City Council approval of the Findings for the preliminary plat (July 5, 2019), in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by KM Engineering, stamped on June 13, 2017 by Aaron L. Ballard shall be revised as follows: a. Note #10: Include the easement width for interior lot lines. (Width should be 4-foot on each side of the common interior lot lines). b. Modify Note #16 to include Lot 37, which will have direct lot access via N. Fox Run Way and W. Director Street. c. Depict the location of the North Slough easement; if Lot 123 encroaches within the easement, an encroachment agreement should be obtained from the irrigation district. d. Include a lot number for the lot designated for Chinden Blvd. right-of-way and/or future right-of-way and description for such. e. If Lots 1 and 2 are both designated for landscaping and will be owned and maintained by the Homeowner’s Association, they can be contained into one lot. f. No deviations are allowed through the PUD to the required setbacks along the periphery of the development (i.e. rear setback is 12 feet).The lots shall be increased in depth or the building footprints shall be revised to comply with this requirement. 5. The landscape plan prepared by KM Engineers, dated June 12, 2017, shall be revised as follows: a. A detached 10-foot wide multi-use pathway is required within the street buffer along W. Chinden Blvd. in accord with UDC 11-3H-4C.4. Paramount Director Sub No. 1 FP H-2017-0090 PAGE 3 EXHIBIT A b. Depict a concrete pad at the end of the common driveways no more than 5 feet behind the sidewalk sufficient in area to accommodate the receptacles of the residences that take access from the common driveway. Documentation should be submitted from Republic Services verifying approval of the placement and size of the concrete pads. 6. A public use easement is required to be submitted for the multi-use pathway easement along W. Chinden Blvd. in accord with UDC 11-3H-4C.4. Said easement shall be submitted to the City, approved by City Council and recorded prior to City Engineer signature on the final plat. 7. A Design Review application is required to be submitted and approved for all single-family attached structures prior to submittal of a building permit application. Design of the structures shall comply with the residential standards listed in the Architectural Standards Manual and the previously approved elevations included in the approved Findings. One Design Review application may be submitted for the overall development. 8. On-street parking is only allowed on one side of the private streets; “No Parking” signs are required to be installed on the opposite side of the streets. Where medians are proposed at the entries to the development, no on-street parking is allowed and shall be signed accordingly. 9. A final plat shall be recorded for this property prior to applying for building permits, except for those permits required to construct the Encore community pool, clubhouse and activity center. Certificate of Occupancy for those structures will not be issued until the final plat is recorded. 10. A minimum of 80 square feet of private usable open space is required to be provided for each unit as set forth in UDC 11-7-4B. An exhibit shall be submitted with the Certificate of Zoning Compliance application(s) demonstrating compliance with this requirement. 11. A Certificate of Zoning Compliance and subsequent building permit application is allowed to be submitted for approval prior to recordation of the first phase of the subdivision where the Encore community pool, clubhouse and activity center is proposed to develop. The first phase final plat shall be recorded prior to issuance of the Certificate of Occupancy for these structures. 12. All fencing installed on the site must be in compliance with UDC 11-3A-6 and 11-3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits for this subdivision. 13. The applicant shall the applicant coordinate with the Fire Department on placement of “No Parking” signs and painting of the curbs red where no parking is allowed so that fire trucks can maneuver the streets (and corners) in the event of an emergency. 14. As mitigation for the long block face lengths that run along the north side of Pavilion and the south side of Lockhart, traffic calming devices shall be provided that meet ACHD standards. 15. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. 16. Prior to the issuance of any new building permit, the property shall be subdivided in accordance with the UDC. 17. Dead end water mains shall terminate with a fire hydrant. 18. Applicant shall create easements for the benefit of adjacent lots for the water services crossing the lots in Block 1 north of W. Pavilion Lane. 19. Sanitary sewer and water services for the lots adjacent to Lot 38, Block, 1shall connect to the mains in Channing and run perpendicular to the mains per City Design Standards. Paramount Director Sub No. 1 FP H-2017-0090 PAGE 4 EXHIBIT A VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. Paramount Director Sub No. 1 FP H-2017-0090 PAGE 5 EXHIBIT A 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to Paramount Director Sub No. 1 FP H-2017-0090 PAGE 6 EXHIBIT A development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. VIII. EXHIBITS A. Vicinity Map B. Approved Preliminary Plat (dated: 4/19/2017) C. Proposed Final Plat (dated: 6/13/2017) D. Proposed Landscape Plan (dated: 6/12/2017) E. Common Driveway Exhibit Paramount Director Sub No. 1 FP H-2017-0090 PAGE 7 EXHIBIT A Exhibit A – Vicinity Map Paramount Director Sub No. 1 FP H-2017-0090 PAGE 8 EXHIBIT A Exhibit B – Approved Preliminary Plat (dated: 4/19/2017) Paramount Director Sub No. 1 FP H-2017-0090 PAGE 9 EXHIBIT A Exhibit C – Proposed Final Plat (dated: 6/13/2017) Paramount Director Sub No. 1 FP H-2017-0090 PAGE 10 EXHIBIT A Paramount Director Sub No. 1 FP H-2017-0090 PAGE 11 EXHIBIT A Paramount Director Sub No. 1 FP H-2017-0090 PAGE 12 EXHIBIT A Exhibit D. – Proposed Landscape Plan (dated: 6/12/2017) Paramount Director Sub No. 1 FP H-2017-0090 PAGE 13 EXHIBIT A Exhibit E: Common Driveway Exhibit Paramount Director Sub No. 1 FP H-2017-0090 PAGE 14 ir %=*^11 0#1 bo 8 Sonya Allen From: Mike Wardle <mwardle@brightoncorp.com> Sent: Thursday, July 13, 2017 11:22 AM To: Sonya Allen; Barbara Shiffer; CJay Coles; Charlene Way; Machelle Hill Cc: Jon Wardle; Kameron Nauahi; Bruce Freckleton; Bill Parsons; Lars Hansen; Lachlin Kinsella (LKinsella@kmengllp.com); Aaron Ballard (ABallard@kmengllp.com); Kevin McCarthy (Kevin@kmengllp.com) Subject: RE: Paramount Director Sub. 1 - FP H-2017-0090 Staff Report for July 18th Council Mtg Attachments: Paramount Director Sub 1 - FP H-2017-0090 Staff Report.pdf All, We are in agreement with the attached Paramount Director Subdivision No. 1 final plat staff report and the recommended conditions of approval; and ask that the item be placed on the City Council's Tuesday, July 18th consent agenda. There is, however, an error in Site Specific Condition 5. We request correction of the error by changing the Landscape Architect cited in that condition from "The Land Group"to "KM Engineers." Michael Wardle Director of Planning Brighton Corporation 12601 W. Explorer, Suite 200 1 Boise, Idaho 83713 Direct 208.287.0512 1 Cell 208.863.6150 From: Sonya Allen [mailto:sallen@meridiancib org] Sent: Tuesday, July 11, 2017 12:41 PM To: Barbara ShifPer; CJay Coles; Charlene Way; Machelle Hill Cc: Mike Wardle; Jon Wardle; Kameron Nauahi; Bruce Freckleton; Bill Parsons Subject: Paramount Director Sub. 1 - FP H-2017-0090 Staff Report for July 18th Council Mtg If you wish to be on the consent agenda and are in agreement with the staff report, please send a response in agreement with the staff report to myself and clerk prior to 3:00 pm on Thursday. Thanks, Sonya City of Meridian 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208-888-4433 www.meridiancity. org All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 41 PROJECT NUMBER: H-2017-0094 ITEM TITLE: Brinegar Prairie No. 2 Final Order for Brinegar Prairie No. 2 (H-2017-0094) by Challenger Development, LLC Located 2220 N. Ten Mile Road MEETING NOTES � APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR Brinegar Prairie SUB 2 – FP (H-2017-0094) Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JULY 18, 2017 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 48 SINGLE- FAMILY RESIDENTIAL BUILDING LOTS AND 8 COMMON LOTS ON 10.71 ACRES OF LAND IN THE R-8 ZONING DISTRICT FOR BRINEGAR PRAIRIE SUBDIVISION NO. 2 BY: GRAMERCY, LLC APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2017-0094 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on July 18, 2017 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING BRINEGAR PRAIRIE SUBDIVISION NO. 2, SITUATED IN THE SOUTHWEST QUARTER OF SECTION 2, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2017, BY GREGORY G. CARTER, PLS, SHEET 1 OF 3,” is conditionally approved subject to those conditions of ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR Brinegar Prairie SUB 2 – FP (H-2017-0094) Page 2 of 3 Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated July 18, 2017, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Kent Brown, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the AL4414i 2017. k1`7 By: ATeaq Tammy de erd or, City of Meridian Attest: 4�LQ ° �I(Y.r jDIgN�. 2 1p�Ho C.Ja oles SEAL City Clerk day of Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: G1 Dated: ')0 72 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR Brinegar Prairie SUB 2 — FP (H-2017-0094) Page 3 of 3 Exhibit A Brinegar Prairie Subdivision No. 2– FP (H-2017-0094) PAGE 1 STAFF REPORT MEETING DATE: July 18, 2017 TO: Mayor and City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Brinegar Prairie Subdivision No. 2 – FP (H-2017-0094) I. APPLICATION SUMMARY The applicant, Challenger Development, LLC, has applied for final plat (FP) approval of 48 single- family residential building lots and 8 common lots on 10.71 acres of land in an R-8 (medium-density residential) zoning district, for Brinegar Prairie Subdivision No. 2. II. STAFF RECOMMENDATION Staff recommends approval of the Brinegar Prairie Subdivision No. 2 final plat subject to the conditions noted in Sections VI and VII below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the City Council. III. PROPOSED MOTION Approval I move to approve File Number H-2017-0094 as presented in the staff report for the hearing date of July 18, 2017, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2017-0094, as presented during the hearing on July 18, 2017, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2017-0094 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 2220 N. Ten Mile Road on the east side of N. Ten Mile Road, north of W. Cherry Lane, in the SW ¼ of Section 02, Township 3N., Range 1W. B. Applicant: Challenger Development, Inc. 9839 W. Cable Car St. Ste. 101 Boise, ID 83709 Exhibit A Brinegar Prairie Subdivision No. 2– FP (H-2017-0094) PAGE 2 C. Owner: Heartland Townhomes Property Management 9839 W. Cable Car St. Ste. 101 Boise, ID 83709 D. Agent: Kent Brown, Kent Brown Planning 3161 E. Springwood Drive Meridian, ID 83642 V. STAFF ANALYSIS The proposed final plat depicts 48 single-family residential building lots and 8 common lots on 10.71 acres of land in an R-8 zoning district. . The gross density is 4.48 dwelling units (d.u.) per acre with a net density of 6.56. The minimum lot size is 5,750, and the average lot size is 6,776 square feet. All of the lots proposed in this phase are for single-family detached homes and must comply with the dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-6. Staff has reviewed the proposed plat and found it in compliance with the aforementioned dimensional standards. The proposed common open space for the subdivision consists of the drainage lot and pond on Lot 56, Block 1 and an additional common lot with a micropath on Lot 32, Block 1. The proposed common open space and site amenities comply with the overall common open space and site amenities approved with the Brinegar Prairie Subdivision. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. The number of buildable lots and common area is the same as shown on the approved preliminary plat; therefore, staff finds the proposed final plat in substantial compliance with the approved preliminary plat. VI. SITE SPECIFIC CONDITIONS 1. The applicant shall comply with all applicable conditions of approval associated with this site (H- 2015-0046 and recorded development agreement instrument #2016-037778). 2. 3. The applicant has until May 24, 2019, to obtain City Engineer’s signature on the final plat or apply for a time extension in accord with UDC 11-6B-7. 4. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 5. The applicant shall provide details of the drainage ponds prior to signature on the final plat. 6. The final plat prepared by Bailey Engineering, Inc., dated 07/12/17, prepared by Gregory G. Carter, shall be revised as follows: a. Include the applicable recorded instrument numbers in note #10. b. Include the applicable recorded instrument numbers in note #13. 7. The applicant shall comply with the submitted landscape plan prepared by Jensen Belt., dated 06/06/17. Exhibit A Brinegar Prairie Subdivision No. 2– FP (H-2017-0094) PAGE 3 8. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 9. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 10. Prior to the issuance of any new building permits, the property shall be subdivided in accordance with the UDC. 11. The applicant shall construct homes within the proposed development consistent with the elevations approved with the recorded development agreement The homes proposed for Lots 6-9 and 20 of Block 2 require Planning department approval. 13. Prior to City Engineer’s signature on the final plat, the applicant shall submit a final approval letter from the Street Naming Committee approving the street names for the proposed subdivision. 14. The streetlight plan that was submitted with the development plans does not meet the required spacing of 260' along internal roads. Streetlights should be spaced evenly along W. Chateau Drive. Plan should include City of Meridian standard Street Light Plan Notes found at http://www.meridiancity.org/city_departments.aspx?id=272. 15. The dead end water main in N. Morello Court shall terminate with a fire hydrant. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. Street signs are to be in place, sanitary sewer and water system shall be approved and activated, fencing installed, drainage lots constructed, road base approved by the Ada County Highway District (ACHD) and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. Exhibit A Brinegar Prairie Subdivision No. 2– FP (H-2017-0094) PAGE 4 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. All development improvements, including but not limited to sewer, water, fencing, pressurized irrigation and landscaping shall be installed and approved prior to obtaining certificates of occupancy, or as otherwise allowed by UDC 11-5C-1. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. Street lighting is required at intersections, corners, cul-de-sacs, and at a spacing that does not exceed that outlined in the Standards. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The Exhibit A Brinegar Prairie Subdivision No. 2– FP (H-2017-0094) PAGE 5 easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. V. EXHIIBITS A. Vicinity Map B. Approved Preliminary Plat (dated: 12/23/15) C. Proposed Final Plat (dated: 07/12/17) D. Proposed Landscape Plan (dated: 06/06/17) Exhibit A Brinegar Prairie Subdivision No. 2– FP (H-2017-0094) PAGE 6 Exhibit A – Vicinity Map Exhibit A Brinegar Prairie Subdivision No. 2– FP (H-2017-0094) PAGE 7 Exhibit B – Approved Preliminary Plat (dated: 12/23/15) Exhibit A Brinegar Prairie Subdivision No. 2– FP (H-2017-0094) PAGE 8 Exhibit C – Proposed Final Plat (dated: 07/12/17) Exhibit A Brinegar Prairie Subdivision No. 2– FP (H-2017-0094) PAGE 9 Exhibit D – Proposed Landscape Plan (dated: 06/06/2017) Exhibit A Brinegar Prairie Subdivision No. 2– FP (H-2017-0094) PAGE 10 Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4J PROJECT NUMBER: H-2017-0092 ITEM TITLE: Whiteacre Subdivision No. 3 Final Order for Whiteacre Subdivision No. 3 (H-2017-0092) by Whiteacre Development Corp Located West Side of N. Meridian Road, Between W. Ashton Drive and W. Lava Falls Drive MEETING NOTES C✓i APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WHITEACRE SUB 3 – FP (H-2017-0092) Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JULY 18, 2017 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 31 SINGLE- FAMILY RESIDENTIAL BUILDING LOTS AND 7 COMMON LOTS ON 7.70 ACRES OF LAND IN THE R-8 ZONING DISTRICT FOR WHITEACRE SUBDIVISION NO. 3 BY: WHITEACRE DEVELOPMENT CORP. APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2017-0092 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on July 18, 2017 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING WHITEACRE SUBDIVISION NO. 3, SITUATED IN THE SOUTHEAST QUARTER OF SECTION 36, TOWNSHIP 4 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2017, BY GREGORY G. CARTER, PLS, SHEET 1 OF 3,” is conditionally approved subject to those conditions of Staff as set forth in the ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WHITEACRE SUB 3 – FP (H-2017-0092) Page 2 of 3 staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated July 18, 2017, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Kent Brown, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 14V�f 12017. Attest: C..Ay Coles City Clerk d By: Tammy d erd AU'c „ yor, Ci of Meridian (uv of w �� E IDIAN�-- ��VI . IDAHO zn SEAL day of Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. 11 By: 60 6� L' Dated:_ %� G% ��✓l 67 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WHITEACRE SUB 3 — FP (H-2017-0092) Page 3 of 3 Exhibit A Whiteacre Subdivision No. 3– FP (H-2017-0092) PAGE 1 STAFF REPORT MEETING DATE: July 18, 2017 TO: Mayor and City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Whiteacre Subdivision No. 3 – FP (H-2017-0092) I. APPLICATION SUMMARY The applicant, Whiteacre Development Corp, has applied for final plat (FP) approval of 31 single- family residential building lots and 7 common lots on 7.70 acres of land in an R-8 (medium-density residential) zoning district, for Whiteacre Subdivision No. 3. II. STAFF RECOMMENDATION Staff recommends approval of the Whiteracre Subdivision No. 3 final plat subject to the conditions noted in Sections VI and VII below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the City Council. III. PROPOSED MOTION Approval I move to approve File Number H-2017-0092 as presented in the staff report for the hearing date of July 18, 2017, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2017-0092, as presented during the hearing on July 18, 2017, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2017-0092 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located on the west side of N. Meridian Road, between W. A shton Drive and W. Lava Falls Drive, in the NW ¼ of Section 36, Township 4N., Range 1W. B. Applicant/Owner: Whiteacre Development Corp 701 Allen Street STE 104 Meridian, ID 83642 C. Representative: Kent Brown, Kent Brown Planning Services 3161 E. Springwood Dr. Exhibit A Whiteacre Subdivision No. 3– FP (H-2017-0092) PAGE 2 Meridian, ID 83642 V. STAFF ANALYSIS The proposed final plat depicts 31 single-family residential building lots and 7 common lots on 7.70 acres of land in an R-8 zoning district. The gross density of the proposed subdivision is 4.15 dwelling units (d.u.) per acre with a net density of 5.18 d.u. per acre. All of the lots are for single-family detached homes and must comply with the dimensional standards of the R -8 zoning district listed in UDC Table 11-2A-6. Staff has reviewed the proposed plat and found it in compliance with the aforementioned dimensional standards. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. The number of buildable lots and common area is the same as shown on the approved preliminary plat; therefore, staff finds the proposed final plat in substantial compliance with the approved preliminary plat. VI. SITE SPECIFIC CONDITIONS 1. The applicant shall comply with all applicable conditions of approval associated with this site (H- 2016-0019, and recorded development agreement instrument #2016-051942). 2. The applicant has until December 20, 2018, to obtain City Engineer’s signature on the final plat or apply for a time extension in accord with UDC 11-6B-7. 3. A paved, 10-foot wide multi-use pathway and associated landscaping shall be constructed along the north side of the White Drain in accord with the Pathways Master Plan. The applicant shall construct the pathway along the White Drain with the second phase of development. 4.3. Prior to signature on the final plat, the applicant shall provide an exhibit depicting the setbacks, building envelope and orientation of lots and structures on Lots 24, -27, Block 4. 5.4. The final plat prepared by prepared by Idaho Survey Group, dated 05/21/2017, prepared by Gregory G. Carter, shall be revised as follows: a. Note #3 shall be revised to include the applicable Lot and Block #’s. a.b. Include the instrument # for note #10 referencing the ACHD Sidewalk Easement Instrument Number. b.c. Include the instrument # for note #11 referencing the ACHD temporary license agreement Instrument Number. c.d. Add the following Note : The bottom of structural footing shall be set a minimum of 12- inches above the highest established normal ground water elevation. d.e. Add the following Note: Maintenance of any irrigation and/or drainage pipes or ditches crossing a lot is the responsibility of the lot owner unless such responsibility is assumed by an irrigation/drainage entity or lot owners association. 6.5. The submitted landscape plan prepared by South Landscape Architecture, dated 03/02/2012 shall be revised as follows: a. Lot 9, Block 5 shall be fenced in accord with UDC 11-3A-7 with and landscaped in accord with UDC 11-3B-12. b. The fencing proposed along the north and south boundaries of Lot 16, Block 5, the east boundary of Lot 1, Block 7, the eastern boundary of Lot 16, Block 4 and the west side of Lot 2, Block 2 shall meet the requirements as set forth in UDC 11-3A-7 figure 1. Comment [BP1]: Prodived analysis on the open space and amneities that are being provided with this phase. Comment [BP2]: This date goes off the most recent recordation date of a previous phase. Check the County records as to when the preivous plat recorded so that you can include the correct date. Comment [BP3]: This doesn’t pertain to this phase. Formatted: Indent: Left: 0.63", Space After: 6 pt Comment [BP4]: Need a condition for the common driveway serving lots 24-27. Landscaping and exhibits showing building orientation and setbacks. Comment [BP5]: Review the landscape plan thoroughly. If it meets code than just write the condition that the applicant comply with the submitted landscape plan. Exhibit A Whiteacre Subdivision No. 3– FP (H-2017-0092) PAGE 3 7. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 8. All fencing installed on the site must comply with the fencing plan depicted on the landscape plan, the conditions in this report, and with the standards listed in UDC 11 -3A-6 and 11-3A-7. 9. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 10. The applicant shall construct homes within the proposed development consistent with the elevations approved with the recorded development agreement. 11. The street light plan submitted appears to meet requirements based on a preliminary review. Type 1 lights on Meridian Road shall be 30' high with an 8' mast arm. Please reserve streetlight numbers. Plan should include City of Meridian standard Street Light Plan Notes found at http://www.meridiancity.org/city_departments.aspx?id=272. If there is a conflict with overhead power the developer should first consider installing davit poles instead of utilizing Idaho Power poles. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by Comment [BP6]: Verify fencing complies with code. Alos note that the developer is responsible for installing fencing along all internal common lots. Comment [BP7]: Lots 3-10, Block 2 will require Planning approval prior to issuance of a building permit. Exhibit A Whiteacre Subdivision No. 3– FP (H-2017-0092) PAGE 4 the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non -life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all bui lding pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. Thi s is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO Exhibit A Whiteacre Subdivision No. 3– FP (H-2017-0092) PAGE 5 NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non -domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year -round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42 -1207 and any other applicable law or regulation. V. EXHIIBITS A. Vicinity Map B. Approved Preliminary Plat (dated: 02/10/16) C. Proposed Final Plat (dated: 05/21/17) D. Proposed Landscape Plan (dated: 02/05/16) Exhibit A Whiteacre Subdivision No. 3– FP (H-2017-0092) PAGE 6 Exhibit A – Vicinity Map Exhibit A Whiteacre Subdivision No. 3– FP (H-2017-0092) PAGE 7 Exhibit B – Approved Preliminary Plat (dated: 02/10/16) Exhibit A Whiteacre Subdivision No. 3– FP (H-2017-0092) PAGE 8 Exhibit C – Proposed Final Plat (dated: 05/21/2017) Exhibit A Whiteacre Subdivision No. 3– FP (H-2017-0092) PAGE 9 Exhibit D – Proposed Landscape Plan (dated: 02/05/16) Exhibit A Whiteacre Subdivision No. 3– FP (H-2017-0092) PAGE 10 Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4K PROJECT NUMBER: H-2017-0076 ITEM TITLE: Healthy Living Subdivision Findings of Fact, Conclusions of Law, Decision and Order for Healthy Living Subdivision (H-2017-0076) by The Boise Family YMCA Located 5175 S. Howry Lane MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0076 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for a Short Plat Consisting of Two (2) Building Lots and One (1) Other Lot for a City Park on 17.48 Acres of Land in the C-N Zoning District for Healthy Living Subdivision, by The Boise Family YMCA. Case No(s). H-2017-0076 For the City Council Hearing Date of: July 18, 2017 (Findings on August 8, 2017) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of July 18, 2017, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of July 18, 2017, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of July 18, 2017, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of July 18, 2017, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0076 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of July 18, 2017, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for a short plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of July 18, 2017, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of July 18, 2017 By action of the City Council at its regular meeting held on the 2017. COUNCIL PRESIDENT KEITH BIRD COUNCIL VICE PRESIDENT JOE BORTON COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER LUKE CAVENER COUNCIL MEMBER GENESIS MIL,AM MAYOR TAMMY de WEERD (TIE BREAKER) Attest: G�Yay Cch/es City Clerk Mayor Tamrify de Weerd /rev. CiQ(Cily. u( E IDIAN IDAHO SEAL 7I O day of ht1 , VOTED t"t VOTED YeX VOTED VOTED VOTED *� VOTED VOTED Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: C Dated: f� G% 0-7 City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION& ORDER FILE NO(S). H-2017-0076 - 3 - EXHIBIT A Healthy Living Subdivision – SHP H-2017-0076 PAGE 1 STAFF REPORT HEARING DATE: July 18, 2017 (Continued from: July 5, 2017) TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Healthy Living Subdivision– SHP (H-2017-0076) I. APPLICATION SUMMARY The applicant, The Boise Family YMCA, has applied for short plat (SHP) approval of 2 building lots and 1 other lot for a City Park on 17.48 acres of land in the C-N (neighborhood business) zoning district for Healthy Living Subdivision. II. STAFF RECOMMENDATION Based on the criteria listed in UDC 11-6B-5, Staff finds the proposed plat is eligible to be processed as a short plat. Therefore, Staff recommends approval of the proposed short plat with the conditions and Findings stated in this report. The Meridian City Council heard these items on July 18, 2017. At the public hearing, the Council approved the subject SHP request. a. Summary of City Council Public Hearing: i. In favor: Kelly Kehrer, KM Engineering ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Bill Parsons vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Council: i. None d. Key Council Changes to Staff/Commission Recommendation i. None III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017- 0076 as presented in the staff report for the hearing date of July 18, 2017, with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0076, as presented during the hearing on July 18, 2017, for the following reasons: (You should state specific reasons for denial.) EXHIBIT A Healthy Living Subdivision – SHP H-2017-0076 PAGE 2 Continuance I move to continue File Number H-2017-0076 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. PROCESS FACTS a. The subject application will in fact constitute a short plat as determined by City Ordinance. By reason of the provisions of UDC 11-5B-3, a public hearing is required before the City Council on this matter. b. Newspaper notification published on: June 16, 2017 c. Radius notices mailed to properties within 300 feet on: June 8, 2017 V. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 5175 S. Howry Lane, in the NW ¼ of Section 33, Township 3N., Range 1E. B. Applicant/Owner(s): The Boise Family YMCA 1177 W. State Street Boise, ID 83702 C. History:  There were two previous Records of Survey’s recorded for this property (#4804 in 1999 & #7046 in 2005).  A small portion of the southern part of the site was included in the annexation (AZ-14-012) and preliminary plat (PP-14-014) for Hill’s Century Farm Subdivision. A development agreement was required as a provision of annexation, recorded as Inst. #2015-003138.  The development agreement was amended (MDA-15-007) in 2015 to remove the elementary school property from the terms of the agreement (Inst. #2015-003138).  The majority of the site was annexed (AZ-15-004) in 2015 with the requirement of a development agreement, recorded as Inst. #2015-061375. This agreement included the school property and all of the land to the north to Amity Road.  A property boundary adjustment (PBA-15-012) was approved in 2015 that reconfigured 5 existing parcels, which included the subject property [depicted as Parcel 3 on the Record of Survey (#10215)].  A property boundary adjustment (A-2017-0093) was tentatively approved (and needs to obtain final approval) on July 5, 2017 to modify the property boundary of the school district property to match the final building footprint of the school (recorded as ROS #10589). VI. STAFF ANALYSIS The proposed short plat depicts two 2 commercial building lots (Lots 2 and 3) and 1 other lot (Lot 1) for a City park on 17.48 acres of land in a C-N zoning district. The property currently consists of one parcel of land. Both of the lots in the proposed subdivision comply with the dimensional standards listed in UDC Table 11-2B-3 for the C-N zoning district. EXHIBIT A Healthy Living Subdivision – SHP H-2017-0076 PAGE 3 The purpose of this subdivision is to create legal parcels for the City park (Lot 1) and the future YMCA building (Lot 2) while preserving separate land for the Hill family life estate where the existing home is located (Lot 3). This property has street frontage on E. Hill Park Street, a future collector street. A cross- access/ingress-egress easement should be provided between all of the proposed lots as set forth in UDC 11-3A-3 for interconnectivity. A 20-foot wide street buffer is required to be provided along the east boundary adjacent to the future collector street on a permanent dedicated buffer or common lot, maintained by the property owner or business owner’s association. Staff has reviewed the proposed short plat for substantial compliance with the criteria set forth in UDC 11-6B-5 and deems the short plat to be in substantial compliance with said requirements to recommend approval as proposed. VII. EXHIBITS A. Drawings 1. Vicinity/Zoning Map 2. Short Plat (dated: 7/13/17) 3. Landscape Plan B. Agency Comments/Conditions of Approval C. Required Findings from Unified Development Code EXHIBIT A Healthy Living Subdivision – SHP H-2017-0076 PAGE 4 Exhibit A.1 – Vicinity/Zoning Map EXHIBIT A Healthy Living Subdivision – SHP H-2017-0076 PAGE 5 Exhibit A.2 – Short Plat (dated: 7/13/2017) EXHIBIT A Healthy Living Subdivision – SHP H-2017-0076 PAGE 6 Exhibit A.3: Landscape Plan EXHIBIT A Healthy Living Subdivision – SHP H-2017-0076 PAGE 7 Exhibit B. Conditions of Approval SITE SPECIFIC CONDITIONS 1. Applicant shall comply with all terms of the previous approvals for this site (AZ-14-012; PP- 14-014; AZ-15-004, A-2016-0299). 2. The final plat prepared by KM Engineering, stamped on 5/11/2017 by Kelly S. Kehrer, shall be revised as follows: Many of the plat notes appear to be appropriate for a residential development, but don’t seem appropriate for this application. Please carefully review each note for applicability. Below are some corrections that are needed to specific notes and other items on the plat. a. Note #3: Include the recorded instrument number. b. Note #11: Include the recorded instrument number. c. Note #12: Include the recorded instrument number. d. Correct the north/south street name to read Hillsdale Avenue instead of E. Hill Park St. e. Depict a common lot or a permanent dedicated buffer on the plat for the street buffers required along E. Hill Park Street (10 feet) and Hillsdale Avenue (20 feet). 3. The landscape plan prepared by Jensen Belts, included in Exhibit A.3, is approved as submitted. 4. A cross-access/ingress-egress easement shall be provided between all of the proposed lots as set forth in UDC 11-3A-3 for interconnectivity. 5. If the City Engineer’s signature has not been obtained within two (2) years of the City Council’s approval of the short plat, the short plat shall become null and void unless a time extension is obtained, per UDC 11-6B-7. 6. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized, as well as the signatures of the Ada County Highway District and the Central District Health Department. ONGOING CONDITIONS OF APPROVAL 1. The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14. 2. The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 3. The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 4. The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11- 3A-3. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall EXHIBIT A Healthy Living Subdivision – SHP H-2017-0076 PAGE 8 coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. EXHIBIT A Healthy Living Subdivision – SHP H-2017-0076 PAGE 9 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC EXHIBIT A Healthy Living Subdivision – SHP H-2017-0076 PAGE 10 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. EXHIBIT A Healthy Living Subdivision – SHP H-2017-0076 PAGE 11 Exhibit C – Required Findings from the Unified Development Code In consideration of a short plat, the decision-making body shall make the following findings: A. The plat is in conformance with the Comprehensive Plan and is consistent with the Unified Development Code; The Comprehensive Plan designates the future land use of this property as Mixed Use - Neighborhood. The current zoning district of the site is C-N. The City Council finds the proposed short plat complies with the Comprehensive Plan and the dimensional standards in the UDC for the C-N district. B. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services are adequate to serve the site. C. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvements program; The City Council finds that the development will not require the expenditure of capital improvement funds. All required utilities are being provided with the development of the property at the developer’s expense. D. There is public financial capability of supporting services for the proposed development; The City Council finds that the development will not require major expenditures for providing supporting services. The developer and/or future lot owner(s) will finance the extension of sewer, water, utilities and pressurized irrigation to serve the project. E. The development will not be detrimental to the public health, safety or general welfare; and The City Council recognizes the fact that traffic and noise will increase with the approval of this subdivision and subsequent development; however, the City Council does not believe that it will be detrimental to the general welfare of the public in the surrounding area. The City Council finds that the development of this site will not involve uses that will create nuisances that would be detrimental to the public health, safety or general welfare. F. The development preserves significant natural, scenic or historic features. The City Council is not aware of any significant natural, scenic or historic features associated with the development of this site. Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4L PROJECT NUMBER: H-2017-0075 ITEM TITLE: Healthy Living Condominiums Findings of Fact, Conclusions of Law, Decision and Order for Healthy Living Condominiums (H-2017-0075) by The Boise Family YMCA Located 5175 S. Howry Lane MEETING NOTES 9 APPROUP Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0075 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for a Short Plat to Condominiumize a Structure into Two (2) Separate Spaces for Separate Ownership, by The Boise Family YMCA. Case No(s). H-2017-0075 For the City Council Hearing Date of: July 18, 2017 (Findings on August 8, 2017) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of July 18, 2017, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of July 18, 2017, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of July 18, 2017, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of July 18, 2017, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of July 18, 2017, incorporated by reference. The conditions are concluded to be CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0075 - 2 - reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for a short plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of July 18, 2017, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of July 18, 2017 By action of the City Council at its regular meeting held on the day of /' pi I , 2017. COUNCIL PRESIDENT KEITH BIRD COUNCIL VICE PRESIDENT JOE BORTON COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER LUKE CAVENER COUNCIL MEMBER GENESIS MILAM MAYOR TAMMY de WEERD (TIE BREAKER) Mayor Weerd Attest: 0 p City of w C`.- E IDIAN�- IDAHO C. ay Coles SEAL City Clerk o�2T VOTED /" Q. VOTED /'-4 VOTED 1 VOTED )�^ VOTED r'�I VOTED VOTED Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: �- -� GJ / �j( i Dated: b Z� City Clerks Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0075 - 3 - EXHIBIT A Healthy Living Condominium – SHP H-2017-0075 PAGE 1 STAFF REPORT HEARING DATE: July 18, 2017 (Continued from: July 5, 2017) TO: Mayor and City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Healthy Living Condominiums – SHP (H-2017-0075) I. APPLICATION SUMMARY The applicant, The Boise Family YMCA, has applied for a short plat (SHP) to condominiumize a structure to accommodate separate ownership for the YMCA and St. Luke’s. II. STAFF RECOMMENDATION Based on the criteria listed in UDC 11-6B-5, Staff finds the proposed plat is eligible to be processed as a short plat. Therefore, Staff recommends approval of the proposed short plat with the conditions and Findings stated in this report. The Meridian City Council heard these items on July 18, 2017. At the public hearing, the Council approved the subject SHP request. a. Summary of City Council Public Hearing: i. In favor: Kelly Kehrer, KM Engineering ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Bill Parsons vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Council: i. None d. Key Council Changes to Staff/Commission Recommendation i. None III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017- 0075 as presented in the staff report for the hearing date of July 18, 2017, with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0075, as presented during the hearing on July 18, 2017, for the following reasons: (You should state specific reasons for denial.) EXHIBIT A Healthy Living Condominium – SHP H-2017-0075 PAGE 2 Continuance I move to continue File Number H-2017-0075 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. PROCESS FACTS a. The subject application will in fact constitute a short plat as determined by City Ordinance. By reason of the provisions of UDC 11-5B-3, a public hearing is required before the City Council on this matter. b. Newspaper notification published on: June 16, 2017 c. Radius notices mailed to properties within 300 feet on: June 8, 2017 V. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 5175 S. Howry Lane, in the NW ¼ of Section 33, Township 3N., Range 1E. B. Applicant/Owner(s): The Boise Family YMCA 1177 W. State Street Boise, ID 83702 C. History: A Certificate of Zoning Compliance and Design Review application was approved for the construction of a 61, 552 square foot structure on this site in 2016 (A-2016-0299). VI. STAFF ANALYSIS The purpose of this subdivision is to condominiumize the building that is currently under construction on the YMCA property to accommodate separate ownership of air space between the YMCA and St. Luke’s. The proposed short plat depicts subdivision of air space for 2 units. Staff has reviewed the proposed short plat for substantial compliance with the criteria set forth in UDC 11-6B-5 and deems the short plat to be in substantial compliance with said requirements to recommend approval as proposed. VII. EXHIBITS A. Drawings 1. Vicinity/Zoning Map 2. Short Plat (dated: 7/13/17) B. Agency Comments/Conditions of Approval C. Required Findings from Unified Development Code EXHIBIT A Healthy Living Condominium – SHP H-2017-0075 PAGE 3 Exhibit A.1 – Vicinity/Zoning Map EXHIBIT A Healthy Living Condominium – SHP H-2017-0075 PAGE 4 Exhibit A.2 – Short Plat (dated: 7/13/2017) EXHIBIT A Healthy Living Condominium – SHP H-2017-0075 PAGE 5 EXHIBIT A Healthy Living Condominium – SHP H-2017-0075 PAGE 6 EXHIBIT A Healthy Living Condominium – SHP H-2017-0075 PAGE 7 EXHIBIT A Healthy Living Condominium – SHP H-2017-0075 PAGE 8 Exhibit B. Conditions of Approval SITE SPECIFIC CONDITIONS 1. Applicant shall meet all terms of the annexation & zoning and development agreement (H-2015- 0024, Inst. #2016-106278) approved for this property. 2. The final plat prepared by KM Engineering, stamped on 5/11/2017 by Kelly S. Kehrer, shall be revised as follows: a. Note #1: Include the recorded instrument number of the development agreements. b. Note #6: Include the recorded instrument number. c. Complete the Reference notes shown at the bottom of Sheet 1. 3. If the City Engineer’s signature has not been obtained within two (2) years of the City Council’s approval of the short plat, the short plat shall become null and void unless a time extension is obtained, per UDC 11-6B-7. 4. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized, as well as the signatures of the Ada County Highway District and the Central District Health Department. ONGOING CONDITIONS OF APPROVAL 1. The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14. 2. The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 3. The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 4. The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11- 3A-3. EXHIBIT A Healthy Living Condominium – SHP H-2017-0075 PAGE 9 Exhibit C – Required Findings from the Unified Development Code In consideration of a short plat, the decision-making body shall make the following findings: A. The plat is in conformance with the Comprehensive Plan and is consistent with the Unified Development Code; The Comprehensive Plan designates the future land use of this property as Mixed Use - Neighborhood. The current zoning district of the site is C-N. The City Council finds the proposed short plat complies with the Comprehensive Plan and the dimensional standards in the UDC for the C-N district. B. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services are adequate to serve the site. C. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvements program; The City Council finds that the development will not require the expenditure of capital improvement funds. All required utilities are being provided with the development of the property at the developer’s expense. D. There is public financial capability of supporting services for the proposed development; The City Council finds that the development will not require major expenditures for providing supporting services. The developer and/or future lot owner(s) will finance the extension of sewer, water, utilities and pressurized irrigation to serve the project. E. The development will not be detrimental to the public health, safety or general welfare; and The City Council recognizes the fact that traffic and noise will increase with the approval of this subdivision and subsequent development; however, the City Council does not believe that it will be detrimental to the general welfare of the public in the surrounding area. The City Council finds that the development of this site will not involve uses that will create nuisances that would be detrimental to the public health, safety or general welfare. F. The development preserves significant natural, scenic or historic features. The City Council is not aware of any significant natural, scenic or historic features associated with the development of this site. Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4M PROJECT NUMBER: H-2017-0071 ITEM TITLE: Stor-It Self Storage Findings of Fact, Conclusions of Law, Decisions and Order for Stor-It Self Storage (H-2017-0071) by Stor-It Self Storage, LLP Located 3735 N. Ten Mile Road MEETING NOTES rte✓ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0071 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation & Zoning of 11.86 Acres of Land with an I-L Zoning District for Stor-It Self Storage, by Stor-It Self Storage LLP. Case No(s). H-2017-0071 For the City Council Hearing Date of: July 25, 2017 (Findings on August 8th, 2017) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of July 25, 2017, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of July 25, 2017, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of July 25, 2017, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of July 25, 2017, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of July 25, 2017, incorporated by reference. The conditions are concluded to be CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0071 - 2 - reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for annexation & zoning is hereby approved with the requirement of a development agreement with the provisions noted in the Staff Report for the hearing date of July 25, 2017, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of July 25, 2017 By action of the City Council at its regular meeting held on the 2017. COUNCIL PRESIDENT KEITH BIRD COUNCIL VICE PRESIDENT JOE BORTON COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER LUKE CAVENER COUNCIL MEMBER GENESIS MIL,AM MAYOR TAMMY de WEERD (TIE BREAKER) Attest: ".Jay Col "-ity Clerk Mayor Tamm eerd QpjeD AUG G0 Z City of IDIAN* -- bk(E, IDAHO SEAL day of AL) , VOTED /CA VOTED YCot VOTED `A VOTED / e4 VOTED y(ti VOTED VOTED Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: C •Gf / [DA! Dated: City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0071 -3 - EXHIBIT A Stor-It Self Storage – AZ PAGE 1 STAFF REPORT Hearing Date: June 22, 2017 TO: Planning and Zoning Commission FROM: Josh Beach, Associate City Planner (208) 884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2017-0071 – Stor-It Self Storage at Ten Mile – AZ 1. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Stor-It Self Storage, LLP has submitted an application for annexation and zoning (AZ) of 11.86 acres of land with an I-L zoning district for Stor-It Self Storage. 2. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ application with the conditions listed in Exhibit B, based on the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on June 22, 2017. At the public hearing, the Commission moved recommend approval of the project. a. Summary of Commission Public Hearing: i. In favor: Craig Callaham ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Josh Beach vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Discussion by Commission: i. Whether or not an emergency access is going to be required through the parcel for the adjacent business. d. Commission Change(s) to Staff Recommendation: i. None e. Outstanding Issue(s) for City Council: i. None The Meridian City Council heard this item on July 25, 2017. At the public hearing, the Council approved the subject AZ request. a. Summary of City Council Public Hearing: i. In favor: Joann Butler ii. In opposition: None iii. Commenting: Karoly Foldesi, Virginia Donosa, Craig Callaham iv. Written testimony: Craig Callaham (applicant) v. Staff presenting application: Josh Beach vi. Other staff commenting on application: None EXHIBIT A Stor-It Self Storage – AZ PAGE 2 b. Key issue(s) of Public Testimony: i. Fencing around the proposed facility ii. Location of access and emergency access c. Key Issues of Discussion by Council: i. Staff’s requirement to provide emergency access for the Citadel Storage facility to the north d. Key Council Changes to Staff/Commission Recommendation i. Remove condition 1.1.1C 3. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to recommend approval of File Number H-2017-0071 as presented in staff report for the hearing date of June 22, 2017 with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to recommend denial of File Number H-2017-0071 as presented in staff report for the hearing date of June 22, 2017 for the following reasons: (You should state specific reason(s) for denial.) Continuance I move to continue File Numbers H-2017-0071 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) 4. APPLICATION AND PROPERTY FACTS a. Site Address/Location: 3735 N. Ten Mile Road (Parcel # S0434417410) The site is located in the SE ¼ of Section 34, Township 4N., Range 1W. b. Owner/Applicant: Stor-It Self Storage, LLP P.O. Box 140338 Boise, ID 83714 c. Representative: Craig Callaham, Quadrant Consulting 1904 W. Overland Road Boise, ID 83705 d. Applicant's Request: Please see applicant’s narrative for this information. 5. PROCESS FACTS a. The subject application is for annexation and zoning. A public hearing is required before the Planning and Zoning Commission and City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. b. Newspaper notifications published on: June 2, 2017 c. Radius notices mailed to properties within 300 feet on: May 25, 2017 d. Applicant posted notice on site by: June 11, 2017 6. LAND USE EXHIBIT A Stor-It Self Storage – AZ PAGE 3 a. Existing Land Use(s): The subject property consists of rural residential land; zoned RUT in Ada County. b. Description of Character of Surrounding Area and Adjacent Land Uses and Zoning: North: Industrial property, zoned I-L East: N. Ten Mile Road and single-family homes in the Isola Creek Subdivision, zoned R-4 South: Industrial (Existing Stor-It Self Storage) property, zoned I-L West: City of Meridian Wastewater Facility, Zoned I-L c. History of Previous Actions: Prior to submitting an application to the city, the applicant processed a property boundary adjustment through Ada County and removed the 35 foot strip of property from their parcel. This property now has no street frontage ontyo Ten Mile Road. d. Utilities: 1. Public Works: Location of sewer: This proposal does not require sewer service. Location of water: A water main intended to provide service to the subject site currently exists in two locations along the south boundary, and another connection is currently being installed along the north boundary in the Citadel Storage Facility. Issues or concerns: Applicant shall be required to make water connections with each of the available sources, as well as stub a water main to the north boundary in the western portion of the facility. e. Physical Features: 1. Canals/Ditches Irrigation: The Creason Laterals runs adjacent to the west side of the property. 2. Hazards: Staff is unaware of any hazards that may exist on the site. 3. Flood Plain: This property is not within the floodplain overlay district. 7. COMPREHENSIVE PLAN POLICIES AND GOALS The subject property is designated Mixed Use – Non Residential (MU-NR) on the Comprehensive Plan Future Land Use Map (FLUM). The purpose of this designation is to set-aside areas where new residential dwellings will not be permitted, as residential uses are not compatible with the planned and/or existing uses in these areas. For example, MU-NR areas are used near the City’s waste water treatment plant and where there are mining, heavy industrial or other hazardous operations. The City envisions a wide variety of non-residential land uses may occur in MU-NR areas. Employment opportunities, professional offices, warehousing, flex buildings, and storage uses as well as retail uses are envisioned. Developments are encouraged to be designed similar to the conceptual MU-NR plan depicted in Figure 3-6. See pages 31-32 in the Comprehensive Plan for more information. In reviewing development applications, the following items will be considered in MU-NR areas: • No new residential uses will be permitted (existing residential will be allowed to remain and expand accessory structures). • Development is not required to comply with the items listed for development in all Mixed Use areas. • All developments should have a mix of at least two types of land uses. EXHIBIT A Stor-It Self Storage – AZ PAGE 4 • Where mixed use developments are phased, a conceptual site plan for the entire mixed use area is encouraged. • In developments where multiple commercial and/or office buildings are proposed, the buildings should be arranged to create some form of common, usable area, such as a plaza or green space. • A transitional use is encouraged on the perimeter of the MU-NR areas between any existing or planned residential development. • Community facilities such as a hospital, school, park, daycare, civic building or public safety facilities are encouraged in larger developments. • All retail and service commercial components of projects should be directly accessible to neighborhoods within the section by both vehicles and pedestrians. • Street sections consistent with the Ada County Highway District Master Street Maps are required within the Unified Development Code. • There is neither a minimum nor maximum imposed on non-retail commercial uses such as office, food service/restaurants, industry or warehouse uses. Sample uses, appropriate in MU-NR areas would include: employment centers, professional offices, flex buildings, warehousing, industry, storage facilities and retail, and other appropriate non-residential uses. Appropriate zoning districts include: C-G, C-C, L-O, I-L and I-H. The applicant proposes to annex the site with an I-L zoning district which is an appropriate zoning district for an MU-NR designated area. The site is proposed to develop with a self-service storage facility which is also consistent with the list of sample uses. If approved, this project would be an expansion of the existing Stor-It facility immediately to the south. This project is a single use, but part of a larger MU-NR area that surrounds the Wastewater Treatment Plant, so staff does envision a mix of uses developing in the area. There is a mix of commercial near the intersection of Ustick and Ten Mile Roads and across the street will be a park and future single family homes. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed development (staff analysis in italics): EXHIBIT A Stor-It Self Storage – AZ PAGE 5  “Plan for a variety of commercial and retail opportunities within the Impact Area.” (3.05.01J) With the increase of residential units in the area, the proposed storage facility will contribute to the variety of uses in the northern part of the city and will provide a needed service for nearby residents.  “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) The proposed development is contiguous to annexed parcels and city services are available. Staff is of the opinion that the proposed use is generally consistent with the Comprehensive Plan and the surrounding uses based on the analysis above if the developed in accord with the conditions of approval in this report. 8. UNIFIED DEVELOPMENT CODE A. Purpose Statement of Zone: The purpose of the I-L district is to provide for convenient employment centers of light manufacturing, research and development, warehousing, and distributing. In accord with the Meridian Comprehensive Plan, the I-L district is intended to encourage the development of industrial uses that are clean, quiet and free of hazardous or objectionable elements and that are operated, entirely, or almost entirely, within enclosed structures. Accessibility to transportation systems is a requirement of this district. B. Schedule of Use: Unified Development Code (UDC) Table 11-2C-2 lists the principal permitted, accessory, conditional, and prohibited uses in the I-L zoning district. The proposed self-service storage is a principally permitted use in the I-L zoning district; compliance with the specific use standards listed in UDC 11-4-3-34 for the use is also required. C. Dimensional Standards: Development of the site shall comply with the dimensional standards listed in UDC Table 11-2C-3 for the proposed I-L zoning district. D. Landscaping: Per UDC 11-3B-9, a 25-foot ;landscape buffer is required adjacent to the County residence just east of the project. E. Off-Street Parking: As proposed, there is no off-street parking required or proposed for this project. F. Self-Service Uses: UDC 11-3A-16 lists the specific requirements for self-service uses (see section 9 below for further analysis). G. Structure and Site Design Standards: Development of this site must comply with the design standards in accord with UDC 11-3A-19 and the guidelines listed in the Architectural Standards Manual (ASM). 9. ANALYSIS Analysis of Facts Leading to Staff Recommendation: 1. AZ: The applicant requests annexation and zoning of 11.860 acres of land with an I-L zoning district, consistent with the MU-NR land use designation. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this EXHIBIT A Stor-It Self Storage – AZ PAGE 6 application, staff recommends a DA as a provision of annexation with the conditions included in Exhibit B. The applicant proposes to develop a self-service storage facility on the site consisting of the following: 1. Storage Building units varying in size from 5’ X 5’ to 38’ X 52’ totaling 257,874 square feet. The applicant proposes to construct the facility in two phases, with approximately 139,089 square feet of storage in the first phase, and 118,785 square feet in the second phase. Self-Service Storage Facilities: The specific use standards for the self-service storage facility listed in UDC 11-4-3-34 apply to development of this site as follows: A. Storage units and/or areas shall not be used as dwellings or as a commercial or industrial place of business. The manufacture or sale of any item by a tenant from or at a self - service storage facility is specifically prohibited. The applicant must comply with this requirement. B. On-site auctions of unclaimed items by the storage facility owners shall be allowed as a temporary use in accord with Section 11-3E temporary use requirements of this Title. The applicant must comply with this requirement. C. The distance between structures shall be a minimum of twenty-five feet (25’). The distance between all of the buildings meets or exceeds the 25-foot distance requirement. D. The storage facility shall be completely fenced, walled, or enclosed and screened from public view. Where abutting a residential district or public road, chain-link shall not be allowed as fencing material. This property has no street frontage. E. If abutting a residential district, the facility hours of public operation shall be limited to 6:00 a.m. to 11:00 p.m. The site abuts a residential use directly to the east adjacent to Ten Mile Road. F. A minimum twenty five foot (25’) wide landscape buffer shall be provided where the facility abuts a residential use, unless a greater buffer width is required by this title. Landscaping shall be provided as set forth in subsection 11-3B-9C of this title. Not applicable. The site does not abut a residential use. G. If the use is unattended, the standards in accord with Section 11-3A-16 self-service uses of this Title shall also apply. (See standards from UDC 11-3A-16 below). H. The facility shall have a second means of access for emergency purposes. A secondary access exists out to N. Ten Mile Road, along the eastern boundary of the site just north of the main entrance. The existing access was constructed with the existing Stor-It facility that abuts the project site immediately to the south. I. All outdoor storage of material shall be maintained in an orderly manner so as not to create a public nuisance. Materials shall not be stored within the required yards. Stored items shall not block sidewalks or parking areas and may not impede vehicular or pedestrian traffic. The applicant shall comply with this requirement. EXHIBIT A Stor-It Self Storage – AZ PAGE 7 J. The site shall not be used as vehicle wrecking or junkyard as herein defined. The applicant shall comply with this requirement. K. For any use requiring the storage of fuel or hazardous material, the use shall be located a minimum of one thousand feet (1,000’) from a hospital. The applicant is not proposing to store any hazardous material on the site. The applicant shall comply with this requirement. Self-Service Uses: The proposed use of the property is for a self-service storage facility. UDC 11-3A-16 requires all unattended self-service uses to comply with the following requirements: A. Entrance or view of the self-service facility shall be open to the public street or to adjoining businesses and shall have low-impact security lighting. There is an existing entrance to the facility with the previously approved section of the storage facility. No new entrance is proposed. B. Financial transaction areas shall be oriented to and visible from an area that receives a high volume of traffic, such as a collector or arterial street. This standard is not applicable. C. Landscape shrubbery shall be limited to no more than three feet (3’) in height between entrances and financial transaction areas and the public street. This standard is not applicable. Site Plan: A site plan was submitted, included in Exhibit A.2 that depicts a storage facility. The design of the site should comply with the design review standards listed in UDC 11-3A-19 and the guidelines contained in the Architectural Standards Manual. Landscaping: A landscape plan was not submitted with this application. There is a 25-foot landscape buffer required adjacent to the single family home that is adjacent to the east side of this property. Parking: As proposed, there is no parking required for the project. Parking isn’t required for storage facilities because the trips are usually quick, and there is sufficient blacktop area to accommodate parking as needed. Industrial Zoning: All buildings in the I-L zoning district are required to be set back 35 feet from the street per UDC 11-2C-3. Access: Direct access to N. Ten Mile Road is not proposed for this section of the storage facility. As mentioned above, this will be an expansion of the existing Stor-It facility to the south, so no new access is proposed or required. Utilities: Sanitary sewer service to the proposed development will only be needed for the manager’s office adjacent to N. Ten Mile Road, and therefore no new mainlines will be needed. Though sewer is not required for this portion of the Stor-It facility, water is required. The property to the north was recently approved as a self-storage facility, and with that, staff required that applicant to stub water to the south property line. The applicant will need to coordinate with that property owner and public works to construct water mains to and through the project from the existing mainline in N. Ten Mile Road. Emergency Access: The property to the north (Citadel Storage) was required to provide an emergency access in order to develop a portion of their site. With a public works condition to loop water through both developments, the applicant shall provide an emergency access and EXHIBIT A Stor-It Self Storage – AZ PAGE 8 utility easement from the cross-access and through the subject property out to N. Ten Mile Road. The applicant shall coordinate with the adjacent property owner (Parcel # S0434417200) and with the Public Works Department on the location of the required easements. Master Street Map: The master street map shows a future collector roadway crossing the property; however, staff received comments from ACHD stating that they have no concerns with the subject annexation. Building Elevations: Structures within the proposed development that are visible from the street or abutting properties are required to comply with the design review standards set forth in UDC 11-3A-19 and the guidelines contained in the Architectural Standards Manual. Building materials for the proposed storage structures/wall around the perimeter of the development consist of ribbed metal walls and trim and metal roofing. Certificate of Zoning Compliance (CZC) and Design Review (DES): A CZC application is required to be submitted prior to issuance of building permits. The applicant is required to obtain approval of a design review application for the proposed structures and site design for the self- service storage facility. This application may be submitted concurrently with the CZC application. The applicant must comply with the design standards listed in UDC 11-3A-19 and the guidelines contained in the Architectural Standards Manual. In summary staff finds the proposed project complies with the future land use map and applicable policies of the Comprehensive Plan and the UDC with the conditions of approval listed in Exhibit B. Based on the aforementioned analysis, staff recommends approval of the subject application. 10. EXHIBITS A. Drawings 1. Vicinity Map 2. Proposed Concept Plan (dated: 04/04/2017) 3. Proposed Elevations B. Conditions of Approval 1. Planning Division 2. Public Works Department 3. Fire Department 4. Police Department 5. Parks Department 6. Republic Services 7. Ada County Highway District C. Legal Description and Exhibit Map D. Required Findings from Unified Development Code EXHIBIT A Stor-It Self Storage – AZ PAGE 20 A. Drawings 1. Vicinity/Zoning Map EXHIBIT A Stor-It Self Storage – AZ PAGE 21 2. Site Plan (dated: 04/04/2017) EXHIBIT A Stor-It Self Storage – AZ PAGE 22 3. Proposed Elevations EXHIBIT A Stor-It Self Storage – AZ PAGE 23 B. Conditions of Approval 1. PLANNING DIVISION 1.1.1 A Development Agreement (DA) is required as a provision of annexation and zoning of this property. Prior to annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of ordinance adoption, and the developer. A Certificate of Zoning Compliance application will not be accepted until the ordinance and development agreement are recorded. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting annexation, approved by City Council and recorded. The DA shall, at minimum, incorporate the following provisions: a. Future development of the site shall be consistent with the design standards listed in UDC 11- 3A-19 and the guidelines in the City of Meridian Architectural Standards Manual (or any updated versions thereof). b. Any future development of the site must comply with the City of Meridian ordinances in effect at the time of development. c. The applicant shall provide an emergency access and utility easement (water connection noted in 2.1.1 below) from the required cross-access and through the subject property out to N. Ten Mile Road. The applicant shall coordinate with the adjacent property owner (Parcel # S0434417200) and with the Public Works Department on the location of the required easements. cd. The site shall develop with a self-storage facility and shall comply with the specific use standards as set forth in the UDC 11-4-3-33 and 11-4-3-34. 2. PUBLIC WORKS DEPARTMENT 2.1.1 A water main intended to provide service to the subject site currently exists in two locations along the south boundary, and another connection is currently being installed along the north boundary in the Citadel Storage Facility. Applicant shall be required to make water connections with each of the available sources, as well as stub a water main to the north boundary in the western portion of the facility. 2.1.2 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.1.3 Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 2.1.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year -round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or EXHIBIT A Stor-It Self Storage – AZ PAGE 24 well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 2.1.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.1.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9-4-8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.1.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9-4-8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.1.9 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.1.10 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.1.11 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.1.12 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.1.13 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.1.14 All grading of the site shall be performed in conformance with MCC 11-1-4B 2.1.15 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.1.16 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.1.17 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.1.18 Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental EXHIBIT A Stor-It Self Storage – AZ PAGE 25 Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 2.1.19 The City of Meridian requires that the owner post to the City a Warranty Surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Please contact Land Development Service for more information at 887-2211. 3. FIRE DEPARTMENT 3.1 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 3.2 All common driveways shall be straight or have a turning radius of 28’ inside and 48’ outside and have a clear driving surface of 20’ in width capable of supporting an imposed weight of 75,000 GVW, per International Fire Code Section 503.2. 3.3 Private Alleys and Fire Lanes shall have a 20’ wide improved surface capable of supporting an imposed load of 75,000 lbs. All roadways shall be marked in accordance with Appendix D Section D103.6 Signs. 3.4 Commercial and office occupancies will require a fire-flow consistent with International Fire Code Appendix B to service the proposed project. Fire hydrants shall be placed per Appendix C. 4. POLICE DEPARTMENT 4.1 The Police Department has no concerns related to this application. 5. PARKS DEPARTMENT 5.1 The Parks Department has no concerns related to this application. 6. REPUBLIC SERVICES 6.1 Republic Services has no comment on this application, 7. ADA COUNTY HIGHWAY DISTRICT 7.1 ACHD had no comments on this application. EXHIBIT A Stor-It Self Storage – AZ PAGE 26 C. Legal Description and Exhibit Map EXHIBIT A Stor-It Self Storage – AZ PAGE 27 EXHIBIT A Stor-It Self Storage – AZ PAGE 28 D. Required Findings from Unified Development Code 1. Annexation & Zoning Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Council finds the proposed annexation to I-L is consistent with the proposed MU-NR future land use designation. b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Council finds that the proposed map amendment to the I-L zoning district is consistent with the purpose statement of the industrial districts and the proposed uses will provide a needed service to area residents. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare if the applicant complies with conditions outlined in this report. However, the Council considers any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). Per the above findings, The Council feels the proposed annexation is in the best interest of the City if the applicant enters into a DA with the City and develops the property as outlined in Exhibit B above. Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4N PROJECT NUMBER: H-2017-0020 ITEM TITLE: Caven Ridge Estates East REVISED Development Agreement for Caven Ridge Estates East (H-2017-0020) with New Cavanaugh, LLC located south of E. Victory Road and east of S. Meridian Road, in the northwest 1/4 of Section 30, Township 3 North, Range 1 East MEETING NOTES rte✓ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2017-066053 FC, 5 BOISE IDAHO Pgs=56 LISA BATT 07/19/2017 04:21 PM CITY OF MERIDIAN, IDAHO NO FEE ADA COUNTY RECORDER Christopher D. Rich 2017-074871 BOISE IDAHO Pgs=58 BONNIE OBERBILLIG 08/11/2017 02:22 PM CITY OF MERIDIAN, IDAHO NO FEE )DEVELOPMENT AOREEME, NT P A.RTIES: 1, City of Meridian 2. New CavAnaugh, LLC, Owner/Developer TUIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this day of , 2017, by and Between City of Meridian, a municipal corporation of the State of Idaho, hereaf erQOW CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and New Cavanaugh, LIJC, whose address iS 3327 N. Eagle, Road, Ste, 100, Meridian, Idaho $3646, hereinafter called OWNgR/DEVELOPER, RECITALS: 1.1 WHERE. S, Owtter is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached Hereto -and by this reference incorporated herein as if set forth in full, herein aft6r referred to as the Property; and 1.2 WHEREAS, Idaho Code § G'7 -6511A provides that,cities may, by ordinance, require or, permit as a condition of zoning that the Owners and/or Developer mane a wdtte« commitment 0oncerning the use or development of the subject Property; Od 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section f i-513-3 -of the•Unifiect Development Code ("UDC"), which authorizes developmbnt agreements upoii the annexation and/or re -zoning of land; and IA WHEREAS, Owner/Developer has submitted an application for the for a modification of the Development Agreement to include a now conceptual developmbnt pian for the site gnd a preliminary plat consisting of 93 building lots and 7 common lots on 32.59 acres -of Wd under the unified Development Code, which ge&rally describes how the Property will be developed and what lmprover ants will be made; and 1.5 WHEREAS, Owner/Developpr made representations at thepublic bearings both before the Meridian plannlng;& Zoning; Commission and before the Meridian City Council, as to how the Property will be developed and what improvements will be made; and 1.6 WHEREAS, the record of theproceedings for the requested preliminary plat on the Property held before the Planning & Zoning Commission, and subsequently before the City Council, includes responses of government subdivisions D8v&I,oPI r_Wr AGREEMENT--CAVEN FJI)GP. RSTATGS EAST SUBDIVISION (1-1-2017-0020) PAGE i OV 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 8 , 2 0 1 7 – P a g e 1 0 5 o f 3 0 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 8 , 2 0 1 7 – P a g e 1 0 6 o f 3 0 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 8 , 2 0 1 7 – P a g e 1 0 7 o f 3 0 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 8 , 2 0 1 7 – P a g e 1 0 8 o f 3 0 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 8 , 2 0 1 7 – P a g e 1 0 9 o f 3 0 1 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER/DEVELOPER: o�QoRP7Eo q�o�s , New Cavanaugh, LLC 01Y or w �Aj N DARO SEAL CITY OF MERIDIAN By: Mayor Tam y e Weerd cul STATE OF IDAHO ss: County of Ada, ) ATTEST; °�1he TREP9V' C. y Cole City Cierl< On this R�da of 2017, before me, the undersigned, a Notary Public in and for said State, personally appeared ¢ known or identified tome to be the rt A &4 l_d A- of New Cavanaugh, LLC, and acknowledged to me that he executed the same on behalf of said Corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) STACEY LYNN RICH Notary public No y Publi or Idaho State of Idaho Residing at: e— My Commission Expires: W61 Z3 STATE OF IDAHO ) : ss County of Ada } On this day of U5 , 2017, before me, a Notary Public, personally appeared Tammy de Weerd and C.Jay Coles, know or ident�e to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and axed my official seal the day and year in this eftyst above written. •.•''N,'•.nhw ,G �l •(>'R �' '`,' "� Notary ublic for Idaho Residing at: `r ' ,tel 7 moi' Ca Commission expires: 3 -a9 -0 D a a- �® N iEEMENT — CAVEN RIDGE ESTATES EAST SUBDIVISION (H-2017-0020) PAGE 7 0r 7 PI e®`� O �.� EXHIBIT A Caven Ridge Estates East – H-2017-0020 Meridian City Council Meeting Agenda August 8, 2017 – Page 111 of 301 EXHIBIT A Caven Ridge Estates East – H-2017-0020 Meridian City Council Meeting Agenda August 8, 2017 – Page 112 of 301 EXHIBIT A Caven Ridge Estates East – H-2017-0020 Meridian City Council Meeting Agenda August 8, 2017 – Page 113 of 301 EXHIBIT A Caven Ridge Estates East – H-2017-0020 Meridian City Council Meeting Agenda August 8, 2017 – Page 114 of 301 EXHIBIT A Caven Ridge Estates East – H-2017-0020 Meridian City Council Meeting Agenda August 8, 2017 – Page 115 of 301 EXHIBIT A Caven Ridge Estates East – H-2017-0020 Meridian City Council Meeting Agenda August 8, 2017 – Page 116 of 301 EXHIBIT A Caven Ridge Estates East – H-2017-0020 Meridian City Council Meeting Agenda August 8, 2017 – Page 117 of 301 EXHIBIT A Caven Ridge Estates East – H-2017-0020 Meridian City Council Meeting Agenda August 8, 2017 – Page 118 of 301 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0020 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for a Modification to the Development Agreement to Include a New Conceptual Development Plan for the Site; and a Preliminary Plat Consisting of 93 Building Lots and 7 Common Lots on 32.59 Acres of Land in an R-8 Zoning District for Caven Ridge Estates Subdivision, by New Cavanaugh, LLC. Case No(s). H-2017-0020 For the City Council Hearing Date of: June 6, 2017 (Findings on June 20, 2017) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of June 6, 2017, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of June 6, 2017, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of June 6, 2017, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of June 6, 2017, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. EXHIBIT B Meridian City Council Meeting Agenda August 8, 2017 – Page 119 of 301 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0020 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of June 6, 2017, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for a modification to the development agreement and preliminary plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of June 6, 2017, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the Meridian City Council Meeting Agenda August 8, 2017 – Page 120 of 301 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0020 - 3 - agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of June 6, 2017 Meridian City Council Meeting Agenda August 8, 2017 – Page 121 of 301 By action of the City Council at its regular meeting held on the day of 0,A , 2017. COUNCIL PRESIDENT KEITH BIRD COUNCIL VICE PRESIDENT JOE BORTON COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER LUKE CAVENER COUNCIL MEMBER GENESIS MILAM MAYOR TAMMY de WEERD TIE BREAKER) Mayor eerd VOTED_ VOTED VOTED VOTED V/4 VOTED VOTED 1 VOTED Attest: Q0'" o SOP 2' cilv of E IIS YAMT" C.J oles IDAHO Y City Clerk SEAL FR or rn© TRePSJ Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Dated: City Cleric's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0020 -4- Meridian City Council Meeting Agenda August 8, 2017 – Page 122 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 1 STAFF REPORT HEARING DATE: June 6, 2017 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 SUBJECT: Caven Ridge Estates East – MDA, PP (H-2017-0020) I. SUMMARY DESCRIPTION OF APPLICANTS’ REQUEST The applicant, New Cavanaugh, LLC, has submitted an application for a modification to the development agreement (MDA) to include a new conceptual development plan for the site; and a preliminary plat (PP) consisting of 93 building lots and 7 common area lots on 32.59 acres of land in an R-8 zoning district. See Section VIII, Analysis, for more information. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed MDA and PP applications based on the Findings of Fact and Conclusions of Law in Exhibit C of the Staff Report. The Meridian Planning & Zoning Commission heard these items on May 4, 2017. At the public hearing, the Commission moved to recommend approval of the subject PP request. a. Summary of Commission Public Hearing: i. In favor: Kristi Watkins, JUB Engineers (Applicant’s Representative) ii. In opposition: None iii. Commenting: Dennis Bedient iv. Written testimony: Kristi Watkins, JUB Engineers (Applicant’s Representative) v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: Caleb Hood b. Key issue(s) of Public Testimony: i. Traffic impact of the proposed development on adjacent streets (Standing Timber & Victory) without Rumpel Lane being improved as a collector street out to S. Meridian Road/SH 69 (the applicant only has 25’ of frontage on Meridian Rd., which isn’t enough width to construct a public street). c. Key Issues of Discussion by Commission: i. The reconfiguration of the southern portion of the plat to comply with block length standards; ii. Concern that providing street frontage through the common area for the out-parcel where the existing home is located will reduce the amount of qualified open space (which currently exceeds the minimum requirement at 12.6%). d. Commission Change(s) to Staff Recommendation: i. Include a condition that street frontage via a local street is provided for the out-parcel where the existing home is located; direct access via Standing Timber Way, a collector street, is prohibited (see conditions #1.2.1d and 1.2.2f). e. Outstanding Issue(s) for City Council: i. The ACHD Commission held a hearing for this project on May 24th and continued the project to their June 21st meeting due to concern the project won’t have public access via S. Meridian Rd./SH 69 via Rumple Ln. (only emergency access is proposed due to the lack of right -of-way for a public street). Staff spoke with ACHD staff regarding this matter and staff didn’t expect their draft conditions (included in Exhibit B, Section 7) to change as this property does not have enough frontage on S. Meridian Rd./SH 69 for a public street to be constructed. Meridian City Council Meeting Agenda August 8, 2017 – Page 123 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 2 The Meridian City Council heard these items on June 6, 2017. At the public hearing, the Council approved the subject MDA and PP request. a. Summary of City Council Public Hearing: i. In favor: Kristi Watkins, JUB Engineers ii. In opposition: None iii. Commenting: Brenda Walther; Brett Walther; Patrick Thomas; Dan Thompson, Thompson Engineers (Traffic Engineer); Justin Lucas, ACHD iv. Written testimony: None v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. Concern regarding the existing bird habitat in the copse of trees along the Ridenbaugh Canal that are proposed to be removed with development of the site; desire for the trees to be preserved for the benefit of the birds and residents in the area. ii. Concern regarding completion of this development without an access to S. Meridian Road/SH 69 via Rumple Lane and impact of traffic on E. Victory Road. c. Key Issues of Discussion by Council: i. Access for the proposed development and the issue of no public access via S. Meridian Road/SH 69 until the property to the west develops to provide additional right-of-way. d. Key Council Changes to Staff/Commission Recommendation i. Council approved a waiver to UDC 11-3A-6A to allow the Ridenbaugh Canal to remain open and not be piped due to its large capacity. ii. Modification to condition #1.2.1 and 1.2.2 per staff’s memo to Council dated June 6, 2017. III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017-0020, as presented in the staff report for the hearing date of June 6, 2017, with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0020, as presented during the hearing on June 6, 2017, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2017-0020 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The subject property is located south of E. Victory Road and east of S. Meridian Road, in the northwest of Section 30, Township 3 North, Range 1 East. B. Applicant: New Cavanaugh, LLC 3327 N. Eagle Road, Ste. 100 Meridian, Idaho 83646 Meridian City Council Meeting Agenda August 8, 2017 – Page 124 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 3 C. Owner: New Cavanaugh, LLC 2289 S. Bonito Way, Ste. 100 Meridian, ID 83642 D. Representative: Kristi Watkins, JUB Engineers, Inc. 250 S. Beechwood Ave., Ste. 201 Boise, Idaho 83709 E. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject applications are for a modification to the development agreement and a preliminary plat. A public hearing is required before the Planning & Zoning Commission and City Council on the preliminary plat; a public hearing is only required before the City Council on the development agreement modification, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: April 14, 2017 (Commission); May 19, 2017 (City Council) C. Radius notices mailed to properties within 300 feet on: April 6, 2017 (Commission); May 11, 2017 (City Council) D. Applicant posted notice on site by: April 21, 2017 (Commission); May 24, 2017 (City Council) VI. LAND USE A. Existing Land Use(s): This property is currently being used for agricultural purposes and is zoned R-8. B. Character of Surrounding Area and Adjacent Land Use and Zoning: North: Single-family residential (Caven Ridge Estates & Silverwater Subdivisions), zoned R-8 South: Single-family residential (Reflection Ridge Subdivision), zoned R-8; and a storage facility, zoned RUT in Ada County East: Single-family residential (Reflection Ridge Subdivision), zoned R-8 West: Vacant/undeveloped property (future single-family residential), zoned R-8 C. History of Previous Actions: In 2006, this property was annexed and zoned (AZ-06-015) as part of the larger Tanana Valley development; a development agreement was approved as a provision of annexation recorded as Instrument No. 106151214 and later amended (MI-07-011, Inst. #108065958). A preliminary plat was also approved but the property was re-platted in 2007 (PP-07-015) as Cavanaugh Subdivision; several time extensions were approved for that plat (TE-08-022; TE-10-005; TEC-11-005; TEC-13- 005). Since the preliminary plat for this project was approved, individual parcels within the preliminary plat area have been sold off and are now under different ownerships and are being developed separately, rather than as a single master-planned project as envisioned. For this reason, staff requested that the applicant submit a new preliminary plat for the remaining area south of the Ridenbaugh Canal owned by this developer that contains its own amenities. Property boundary adjustments were recorded in 2005 (ROS # 7140); and in 2011 (ROS #9007) PBA-11-009) for this property. Meridian City Council Meeting Agenda August 8, 2017 – Page 125 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 4 D. Utilities: a) Location of sewer: Sanitary sewer mains intended to provide service to the subject development were installed in a previous phase of this development. b) Location of water: The subject development falls within two separate water pressure zones, and therefore will need to provide connections to each of those zones. c) Issues or concerns: Applicant shall be responsible for the extension of sanitary sewer and water mains to provide service. E. Physical Features: 1. Canals/Ditches Irrigation: The Ridenbaugh Canal runs along the north boundary of this site. 2. Hazards: Staff is unaware of any hazards that may exist on this site. 3. Flood Plain: This property does not lie within the Floodplain Overlay District. VII. COMPREHENSIVE PLAN ANALYSIS The subject property is designated Medium Density Residential (MDR) on the Future Land Use Map FLUM) contained in the Comprehensive Plan. MDR designated areas allow smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre (d.u./acre). The applicant proposes to develop the site with 93 single-family residential homes at a gross density of 2.82 dwelling units per acre (d.u./acre) and a net density of 4.14 d.u./acre consistent with the MDR FLUM designation. The proposed density is slightly below the density of 3 to 8 dwelling units desired in MDR designated areas, which will require approval from Council for a “step down” in density from MDR to LDR (Low Density Residential) for this property. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use (staff analysis in italics): Require appropriate landscaping and buffers along transportation corridor (setback, vegetation, low walls, berms, etc.).” (3.06.02F) A 20-foot wide street buffer is required along S. Standing Timber Way and E. Rumpel Lane, both designated as collector streets, landscaped in accord with the standards listed in UDC 11-3B-7C Landscape Buffers along Streets. Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities. The proposed low density residential development will provide another housing option in this portion of the City adjacent to existing low-medium density residential uses. Staff is unaware of how “affordable” homes in this development will be. Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D) The UDC (11-3A-3) restricts access to collector streets when access is available from a local street. Access via local streets from the existing collector street (Standing Timber) is available for the proposed lots; therefore direct lot access to Standing Timber is prohibited. Meridian City Council Meeting Agenda August 8, 2017 – Page 126 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 5 Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) City services are available to be extended by the developer to the proposed lots with development in accord with UDC 11-3A-21. Develop pathways to connect Meridian with Boise, Nampa, Kuna, and Eagle.” (6.01.02C) A segment of the City’s multi-use pathway system is proposed within this site along the south side of the Ridenbaugh Canal. Coordinate with irrigation districts to implement the proposed pathway network along irrigation canals, ditches, creeks and easements.” (6.02.02C) The applicant should coordinate with Nampa & Meridian Irrigation District for construction of the multi-use pathway along the Ridenbaugh Canal. Limit canal tiling and piping of ditches, creeks, and drains where public safety issues are not of concern.” (5.01.01D) The Ridenbaugh Canal runs along the north boundary of this site and is proposed to remain open and not be piped due its large capacity if Council approves a waiver to UDC 11-3A-6A.3 to allow it to remain open. To protect public safety, the canal should be fenced off with a 6-foot tall open vision fence having an 11-gauge 2-inch mesh or other construction equivalent in ability to deter access to the canal as set forth in UDC 11-3A-6B. Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) Internal pedestrian pathways, as well as connection to an existing pathway stubbed at the south boundary from Reflection Ridge Subdivision, are proposed within this development for interconnectivity. Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets). (3.03.020) The preliminary plat depicts extension of existing stub streets through this property. Extension of the existing stub street (E. Mona Lisa St.) at the east boundary will allow connectivity between this development and Reflection Ridge Subdivision. In accord with the above-stated policies and goals, Staff feels the proposed development is consistent with the Comprehensive Plan and the MDR FLUM designation if Council approves a “step down” in density for this development. VIII. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: 1. DEVELOPMENT AGREEMENT MODIFICATION (MDA): Development of this property is currently governed by the development agreement (DA) approved for the overall Tanana Valley/Cavanaugh Subdivision and later amended, which encompassed a total of 177+/- acres of land on the north and south sides of the Ridenbaugh Canal (Instrument No.’s 106151214 and 108065958). Because the parcels within this development were sold off individually after the preliminary plat was approved, it has not developed as a single master-planned project as envisioned. The property north of the canal is almost fully developed with multi-family and single-family residential homes. The property south of the canal, except for a 22+/- acre parcel on the west side of Standing Timber Way and the 4.51 acre parcel where the existing home is located, is owned by the subject developer. Meridian City Council Meeting Agenda August 8, 2017 – Page 127 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 6 Most of the site amenities for this development were located north of the canal and those south of the canal were on the property where the existing home is located that is now under private ownership. For this reason, staff requested the applicant modify the previous development agreements for the sole purpose of entering into a new one and apply for a new preliminary plat with stand-alone common area and site amenities. Concept Plan: The applicant submitted a conceptual development plan included in Exhibit A.3 that depicts how the 47+/- acres owned by the applicant located on the east & west sides of Standing Timber Way is proposed to develop. The applicant intends to submit the preliminary plat for the property on the west side of Standing Timber Way (i.e. Caven Ridge Estates West) within 2 to 3 years – after construction of Phase 4 of the Caven Ridge Estates East plat. The overall layout is substantially the same as the previous plat for Cavanaugh Subdivision. A total of 6.49 acres (or 13.78%) total open space is proposed with 5.15 acres (or 10.9%) of that amount being “qualified” per the standards listed in UDC 11-3G-3B. Because this property is under different ownership and is developing separately from that to the north of the canal and to the west of Standing Timber Way (Parcel #S1130234045), staff recommends the existing DA (Instrument No. 106151214, amended Instrument No.108065958) is amended to exclude the subject property and a new DA is required for the subject property. The new DA should include the proposed conceptual development plan and building elevations included in Exhibit A.2 and require future development to substantially comply with those plans. It should also require site amenities to be provided as proposed. See Exhibit A.5 for Staff’s recommended DA provisions. 2. PRELIMINARY PLAT (PP): A preliminary plat is proposed consisting of 93 building lots and 7 common lots on 32.59 acres of land in the R-8 zoning district. The plat is proposed to develop in 5 phases as shown in Exhibit A.3. The average lot size is 10,505 square feet (s.f.) with a minimum lot size of 6,955 s.f. in accord with UDC standards. Note: The configuration of the proposed plat is consistent with the previously approved plat for Cavanaugh Subdivision. Dimensional Standards: The lots in the proposed subdivision are required to comply with the dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-6 and the block length standards listed in UDC 11-6C-3F. Staff has reviewed the proposed plat and found it in compliance with the dimensional standards of the district, but not in compliance with the maximum block length standard of 750 feet in residential districts or 1,000 feet where a pedestrian pathway is provided. Block 4, which includes a pedestrian pathway, runs along the south boundary of the site and measures approximately 1,450 feet in length. City Council may approve a block face up to 1,200 feet in length where block design is constrained by site conditions that include an abutting urban project with no adjoining alley or street connections such as Reflection Ridge Subdivision that abuts the property to the south. The lots to the south abut this property for a continuous 1,260+/- feet from the east boundary to the west with only one pathway to break up the block face. Because this exceeds the maximum length allowed by approximately 250 feet, it does not comply with UDC standards and cannot be approved in its current configuration. Staff suggests the following revision to the plat: Reconfigure the streets in the southern portion of the development into two loops (S. Cannon Way/S. Daybreak Ave./E. Pisa Dr./S. Pisa Pl. and S. Standing Timber Way, S. Twilight Rise Way and E. Pisa Dr.). Common driveways may be used for access to lots (up to 6) off these streets as set forth in UDC 11-6C-3D. Implementation of this Meridian City Council Meeting Agenda August 8, 2017 – Page 128 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 7 change (or a similar change) will result in a block face length below 1,200 feet which, if approved by City Council, will comply with block length standards. Access/streets: Access will be provided via existing local streets from S. Standing Timber Way, a collector street, via E. Victory Road. Connection to existing stub streets in Caven Ridge Estates Subdivision No. 1 is proposed as well as to an existing local street (E. Mona Lisa St.) at the east boundary. Direct lot access via Standing Timber Way and E. Rumpel Lane, both collector streets, is prohibited; a note as such should be included on the final plat. (Note: E. Rumpel Lane will likely be re- named as Harris Street, consistent with that on the west side of S. Meridian Road.) This property has 25 feet of frontage on S. Meridian Road that currently exists as Rumple Lane, a private street, along the south boundary of the site. The Master Street Map depicts a collector street in this location and a 3-legged roundabout at the E. Rumple Ln./S. Windstone Ave. intersection. Access via the state highway (SH 69) is allowed by UDC 11-3H-4B at the half mile mark between section line roads as proposed. ACHD is not requiring the roundabout. A traffic signal is also planned for the Rumple (Harris)/Meridian Road intersection. Rumple Lane will be required to be improved as a collector street in accord with ACHD’s requirements but will not be able to be used for access to this development until more land is acquired from the property at the northeast corner of S. Meridian Road and Rumple Lane. Landscaping: Landscaping is required within the development as set forth in UDC 11-3B. A 20-foot wide street buffer is required along S. Standing Timber Way and E. Rumpel Ln., both designated collector streets, landscaped in accord with the standards listed in UDC 11-3B-7C. A street buffer is depicted on the landscape plan along Standing Timber Way and along the north side of Rumpel Lane west of Standing Timber Way in accord with UDC standards. Landscaping is required in common areas in accord with the standards listed in UDC 11-3G-3E; along pathways in accord with the standards listed in UDC 11-3B-12C; and within parkways in accord with the standards listed in UDC 11-3A-17E. A minimum 5-foot wide landscape strip is required on each side of the pathway planted with a mix of trees, shrubs, lawn and/or other vegetative groundcover (one tree every 100’ of pathway). The proposed micro-pathways comply with this standard; the landscaping along the north side of the multi-use pathway along the canal does not comply with this standard. The landscape plan depicts 20’ of landscaping on the south side of the pathway along the canal but no landscaping on the north side of the pathway; the plan should be revised to comply with UDC standards. The landscape plan also incorrectly depicts lot lines through this common area. Note: The curb, sidewalk and street buffer along the south side of Rumpel Lane will be required to be constructed when the property to the south (#S1130325752) redevelops in the future as dictated by the alignment of W. Harris Street on the west side of S. Meridian Road, per ACHD. Mitigation: The UDC (11-3B-10C.5) requires mitigation for all existing healthy trees 4” caliper and larger that are removed from the site. The City Arborist, Elroy Huff, visited the site and determined there were no existing trees that require mitigation. Sidewalks: Sidewalks are required to be constructed with development in accord with UDC 11-3A-17. A minimum 5-foot wide detached sidewalk is required along S. Standing Timber Way and Rumpel Ln., both collector streets; minimum 5-foot wide sidewalks are required along internal local streets as proposed. Sidewalks are proposed in accord with this requirement. Pathways: Pathways are required to be constructed in accord with the standards listed in UDC 11-3A-8. The Pathways Master Plan designates a 10-foot wide multi-use pathway along the south side of the Ridenbaugh Canal on this site; landscaping proposed along the pathway does not comply with UDC Meridian City Council Meeting Agenda August 8, 2017 – Page 129 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 8 standards (see Landscaping section above). Micro-pathways are proposed internally. Pathways proposed on the site comply with the construction standards listed in the UDC. Common Open Space & Site Amenities: Common open space and site amenities are required to be provided in accord with the standards listed in UDC 11-3G-3. A minimum of 10% (or 3.26 acres) qualified open space and one site amenity is required. A total of 4.10 acres (or 12.6%) of qualified open space is proposed consisting of parkways, the street buffer along S. Standing Timber Way, and an open grassy area over 50’ x 100’ in area; detailed calculations should be submitted with the final plat application(s). Amenities are proposed to include a swimming pool, (2) 18’ x 18’ structures connected by a roof in the middle containing restrooms, and a pool equipment and outdoor furniture storage room (see Exhibit A.2); large open area; playground equipment; and internal and multi-use pathways that are proposed to be shared by all Caven Ridge Estates residents. Because 37 building lots were approved in Caven Ridge Estates Subdivision that adjoins this site without any amenities, staff recommends the amenities proposed with this development in Lot 1, Block 2 are constructed with Phase I of Caven Ridge Estates East as proposed by the applicant. Parkways: Parkways are required to comply with the standards listed in UDC11-3A-17E. Six-foot wide parkways are proposed along internal local streets. Root barriers are required with 6-foot wide parkways and Class II trees are required to be planted. If parkways are widened to 8 feet, root barriers are not required and Class I or III trees may be considered. Fencing: All fencing should comply with the standards listed in UDC 11-3A-17. A 6-foot tall vinyl fence is proposed around the perimeter of this development. The Ridenbaugh Canal is required to be fenced with a 6-foot tall, 11 gauge, 2-inch mesh or other construction, equivalent in ability to deter access to the waterway; the plans shall be revised accordingly. Waterways: The Ridenbaugh Canal is a large waterway that runs along the north boundary of this property and is proposed to remain open. The UDC (11-3A-3) requires waterways to be piped or otherwise covered unless improved as a water amenity or linear open space. Due to its large capacity, the applicant does not wish to pipe the facility; a waiver to UDC 11-3A-6A is required to be approved by Council for the waterway to remain open. Utilities: All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. Services will be extended from Caven Ridge Estates No. 1. Street lighting is required to be installed within the development in accord with the City’s adopted standards, specifications and ordinances. Pressurized Irrigation (PI): An underground PI system is proposed to be provided to each lot in the subdivision in accord with UDC 11-3A-15. The system will be operated and maintained by the Owner’s Association. Storm Drainage: A storm drainage system is required for the development in accord with the City’s adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City in accord with UDC 11-3A-18. Stormwater is proposed to be retained on- site in seepage beds designed by a civil engineer. Building Elevations: Conceptual building elevations were submitted for the future homes in this development as shown in Exhibit A.2. Building materials consist of a mix of stucco, vertical & horizontal wood siding with stone and brick accents. Certificate of Zoning Compliance (CZC): A CZC is required to be submitted to the Planning Division and approved for the swimming pool, structure and parking area in accord with UDC 11-5B-1. Meridian City Council Meeting Agenda August 8, 2017 – Page 130 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 9 Design Review: A Design Review application is required to be submitted to the Planning Division concurrently with the CZC application for approval of the structure. The building elevations are required to comply with the standards listed in the Architectural Standards Manual. Staff recommends approval of the proposed MDA and PP applications as recommended by staff in Exhibits A.5 and B. IX. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Phasing/Conceptual Development Plans and Building Elevations 3. Proposed Preliminary Plat (dated: 2/15/17 6/6/2017) 4. Proposed Landscape Plan (dated: 2/9/17) , revised stamp dated 5/30/17) 5. Development Agreement Provisions for Caven Ridge Estates B. Agency & Department Comments/Conditions C. Legal Description & Exhibit Map of Property Subject to Development Agreement D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda August 8, 2017 – Page 131 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 10 Exhibit A.1: Vicinity/Zoning Maps Victory Rd. Area subject to Development Agreement Area subject to Preliminary Plat Meridian City Council Meeting Agenda August 8, 2017 – Page 132 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 11 Exhibit A.2: Phasing/Conceptual Development Plans & Building Elevations Configuration of the plat has been revised – Phasing Plan only Meridian City Council Meeting Agenda August 8, 2017 – Page 133 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 12 Meridian City Council Meeting Agenda August 8, 2017 – Page 134 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 13 Concept Site Plan & Elevation of Structure in Pool Area Meridian City Council Meeting Agenda August 8, 2017 – Page 135 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 14 Meridian City Council Meeting Agenda August 8, 2017 – Page 136 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 15 Exhibit A.3: Proposed Preliminary Plat (dated: 2/15/17 6/6/2017) Meridian City Council Meeting Agenda August 8, 2017 – Page 137 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 16 Meridian City Council Meeting Agenda August 8, 2017 – Page 138 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 17 Meridian City Council Meeting Agenda August 8, 2017 – Page 139 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 18 Exhibit A.4: Proposed Landscape Plan (dated: 2/9/17, revised stamp dated 5/30/17) Meridian City Council Meeting Agenda August 8, 2017 – Page 140 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 19 Meridian City Council Meeting Agenda August 8, 2017 – Page 141 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 20 Exhibit A.5: Development Agreement Provisions for Caven Ridge Estates 1. Development of the subject property shall substantially comply with the conceptual development plan and building elevations included in Exhibit A.2 and the conditions of approval associated with the preliminary plat in Exhibit B. 2. The overall development shall include a minimum of 5.15 acres (or 10.9%) of qualified open space as set forth in UDC 11-3G-3B. 3. The development shall include at a minimum, the following amenities: a children’s play structure; swimming pool; structure containing restrooms, pool equipment room, and outdoor furniture storage room; a large open space area; internal pathways; and a multi-use pathway along S. Meridian Road and along the south side of the Ridenbaugh Canal in accord with UDC 11-3G-3C. 4. The site amenities (i.e. swimming pool; structure with restrooms and pool & outdoor furniture storage; parking lot and children’s play structure) in Lot 1, Block 2 shall be constructed with Phase I of Caven Ridge Estates East Subdivision. 5. The Ridenbaugh Canal is required to be piped or otherwise covered unless improved as a water amenity or linear open space unless waived by City Council as set forth in UDC 11-3A-6A. City Council approved a waiver to UDC 11-3A-6A to allow the Ridenbaugh Canal to remain open and not be piped due to the large capacity of the facility. Meridian City Council Meeting Agenda August 8, 2017 – Page 142 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 21 B. Agency & Department Comments/Conditions 1. PLANNING DIVISION 1.1 Development Agreement 1.1.1 The existing development agreement, recorded as Instrument #106151214, and amended Instrument No.108065958, shall be amended to exclude the subject property. A fee of $303.00 shall be paid to the Planning Division after approval of the Findings by City Council. 1.1.2 The new Development Agreement (DA) shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the modification/new agreement. The DA shall, at minimum, incorporate the provisions in Exhibit A.5 and the conceptual development plan and building elevations in Exhibit A.2. a. A legal description is required to be submitted for the boundary of the area governed by the DA. This has been submitted and is included in Exhibit C. 1.2 Preliminary Plat - Site Specific Conditions of Approval 1.2.1 The preliminary plat included in Exhibit A.3, dated 2/15/17 6/6/17, shall be revised as follows at least 10 days prior to the City Council hearing: a. Reconfigure Block 4 (and the associated area) to comply with the block length standards contained in UDC 11-6C-3F. Note: A block length of 1,200 feet requires approval by City Council as set forth in UDC 11-6C-3F.3b; otherwise the block length shall be limited to 1,000 with the provision of a pedestrian pathway as set forth in UDC 11-6C-3F.3a. b. Note #3: “All lots are residential building lots except Lot 1 of Block 2, Lots 2 and 8(?) of Block 3, Lots 21 and 18 of Block 4, Lot 1 of Block 5, Lot 1 of Block 6, which are common areas/drainage storage lots. Lot 1 of Block 1 is for the Ridenbaugh Canal easement.” The plat appears to be missing a common lot for a pedestrian pathway between Lots 7 & 8 and 19 & 20, Block 3 that is depicted on the landscape plan. c. Include a note on the final plat stating direct lot access to S. Standing Timber Way and E. Rumpel Lane/Harris St. is prohibited. d. Public street frontage shall be provided via a local street for the out-parcel where the existing home is located; direct access via Standing Timber Way, a collector street, is prohibited. e. Depict a minimum 15-foot wide common lot for a pathway between Lots 51 & 52, Block 4. 1.2.2 The landscape plan included in Exhibit A.4, dated 2/9/17 (revised 5/30/17), shall be revised as follows: a. Include a detailed calculations table that demonstrates compliance with qualified open space and landscaping requirements. b. Depict the reconfiguration of the plat as required above in condition #1.1.1a. c. Remove the lot lines depicted through the common lot containing the landscaping and pathway along the Ridenbaugh Canal. d. Landscaping is required along the north side of the adjacent to the pathway along the Ridenbaugh Canal in accord with the standards listed in UDC 11-3B-12C. Trees and landscaping required along the pathway should be provided within the common lot, not adjacent to the building lots, unless otherwise approved through Alternative Compliance. e. Fencing is required along the south side of the Ridenbaugh Canal between the canal and the pathway as set forth in UDC 11-3A-6B.3 to deter access to the ditch for public safety purposes. Meridian City Council Meeting Agenda August 8, 2017 – Page 143 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 22 f. Public street frontage shall be provided via a local street for the out-parcel where the existing home is located; direct access via Standing Timber Way, a collector street, is prohibited. g. Depict a minimum 15-foot wide common lot containing a 5-foot wide pathway with 5 feet of landscaping on either side between Lots 51 & 52, Block 4, as set forth in UDC 11-3B-12C. 1.2.3 The developer shall construct all proposed fencing and/or any fencing required by the UDC, consistent with the standards as set forth in UDC 11-3A-7 and 11-3A-6B. 1.2.4 A Certificate of Zoning Compliance and Design Review application shall be submitted for approval of the swimming pool, structure and parking area prior to submittal of a building permit application for such items. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the R-8 zoning district listed in UDC Table 11- 2A-6. 1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. 1.2.3 Construct on-street bikeways on all collector streets as set forth in UDC 11-3A-5. 1.2.4 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.5 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-15, UDC 11-3B-6 and MCC 9-1-28. 1.2.6 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.7 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.8 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3C-6 for non- residential uses. 1.2.9 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-7C. 1.2.10 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-11C. 1.2.11 Construct all parkways consistent with the standards as set forth in UDC 11-3A-17E, 11-3G-3B5 and 11- 3B-7C. 1.2.12 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. 1.2.13 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.2.14 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11- 3B-5, UDC 11-3B-13 and UDC 11-3B-14. 1.3.2 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 1.3.3 The project is subject to all current City of Meridian ordinances and previous conditions of approval associated with this site. Meridian City Council Meeting Agenda August 8, 2017 – Page 144 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 23 1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.3.5 The applicant shall have an ongoing obligation to maintain all pathways. 1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11-3A-3. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11- 5C-3C. 1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two years of the signature of the City Engineer on the previous final plat as set forth in UDC 11-6B-7B (if applicable). 1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. 1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 2. PUBLIC WORKS DEPARTMENT 2.1 Site Specific Conditions of Approval 2.1.1 The subject development falls within two separate water pressure zones, and therefore will need to provide connections to each of those zones. The utility plans submitted with the application do not show a water main in S. Cannon Way. The S. Cannon Way water main must connect to existing water main to the east. Lots on E. Pisa Drive west of S. Twilight Rise Way cannot be served by pressure zone 4. Pressure Zone 5 water must be brought from offsite (existing main lines to east at the Reflection Ridge Subdivision, and west to Meridian Road) in order to serve these lots. Valves must be installed to enable pressure zone boundary (inline valve on S Standing Timber Way near the subdivision boundary, and valve on west side of E. Pisa Drive and S. Twilight Rise Way. 2.1.2 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub- Meridian City Council Meeting Agenda August 8, 2017 – Page 145 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 24 grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-2-28C1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898- 5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at 208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections 208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. Meridian City Council Meeting Agenda August 8, 2017 – Page 146 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 25 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-1-4B. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed public sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The Police Department has no comments on this application. 4. FIRE DEPARTMENT Meridian City Council Meeting Agenda August 8, 2017 – Page 147 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 26 4.1 All common driveways shall be straight or have a turning radius of 28’ inside and 48’ outside and have a clear driving surface of 20’ in width capable of supporting an imposed weight of 75,000 GVW, per International Fire Code Section 503.2. 4.2 Fire Lanes shall have a 20’ wide improved surface capable of supporting an imposed load of 75,000 lbs. All roadways shall be marked in accordance with Appendix D Section D103.6 Signs – “No Parking” signs are required to be erected along the driveway leading to the swimming pool/common area on Lot 1, Block 2. 4.3 Operational fire hydrants, temporary or permanent street signs, and access roads with an all-weather surface are required to be installed before combustible construction material is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment to IFC 10-4-2J. 5. REPUBLIC SERVICES 5.1 Republic Services did not submit comments on this application. 6. PARKS DEPARTMENT 6.1 Developer shall construct a 10' multi-use pathway along the south side of the Ridenbaugh Canal per the Meridian Pathways Master Plan. A pedestrian easement shall be required with final plat. 7. ADA COUNTY HIGHWAY DISTRICT (A hearing was scheduled before the ACHD commission for this application on May 24th and was continued to June 21st – a final report should be issued after that date.) 7.1 Site Specific Conditions of Approval (DRAFT) 7.1.1 Construct Standing Timber Way internal to the site as a 46-foot street section with vertical curb, gutter and 5-foot wide detached sidewalk. Dedicate a minimum of 50-feet of right of way for Standing Timber Way. 7.1.2 Provide a permanent right-of-way easement for all public sidewalks placed outside of the dedicated right-of-way. The easement shall encompass the entire area between the right-of-way line and 2-feet behind the back edge of the sidewalk. 7.1.3 Construct Rumpel Lane east of Standing Timber Way, abutting the site, as a 36-foot street section, with vertical curb, and gutter. Construct 5-foot wide (minimum) detached concrete sidewalk on the north side of Rumpel Lane. Dedicate a minimum of 40-feet of right-of-way for this segment of Rumpel Lane, extending to the southern property line. 7.1.4 Dedicate the offsite portion of Rumpel Lane west of Standing Timber Way to Meridian Road (SH-69) to ACHD as right-of-way for the future construction of the full public street. 7.1.5 Provide a road trust of $16,750 for the Rumpel Lane / Harris Street and Meridian Road (SH-69) traffic signal. 7.1.6 Provide a road trust of $38,700 for the off-site portion of Rumpel Lane to Meridian Road (SH-69). 7.1.7 Construct internal local streets as 33-foot street sections with rolled curb, gutter and 5-foot wide detached sidewalk. Dedicate a minimum of 37-feet of right-of-way for all internal local streets. 7.1.8 Construct Pisa Drive to intersect Standing Timber Way located 220-feet north of Rumpel Lane. 7.1.9 Extend the existing stub streets as follows into the site: Standing Timber Way Palermo Drive Cannon Way Sicily Drive Meridian City Council Meeting Agenda August 8, 2017 – Page 148 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 27 Mona Lisa Street 7.1.10 Extend the right of way for Standing Timber Way to the western property line a minimum of 50-feet wide in alignment with Pisa Drive, to allow for the future extension to the undeveloped site to the west. 7.1.11 Redesign the intersection of Pisa Drive and Twilight Rise Way to provide a minimum tangent length of 150-feet OR Redesign the intersection to a T-type intersection (intersecting at a 90 angle) and provide center landscape medians or chicanes on Pisa Drive. 7.1.12 Standing Timber Way and Rumpel Lane are classified as collector roadways. Direct lot access is prohibited to these roadways and should be noted on the final plat. 7.1.13 Payment of impacts fees are due prior to issuance of a building permit. 7.1.14 Comply with all Standard Conditions of Approval. 7.2 Standard Conditions of Approval (DRAFT) 7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-way including all easements). 7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non- compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of Meridian City Council Meeting Agenda August 8, 2017 – Page 149 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 28 ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. Meridian City Council Meeting Agenda August 8, 2017 – Page 150 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 29 C. Legal Description & Exhibit Map of Property Subject to Development Agreement Meridian City Council Meeting Agenda August 8, 2017 – Page 151 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 30 Meridian City Council Meeting Agenda August 8, 2017 – Page 152 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 31 Meridian City Council Meeting Agenda August 8, 2017 – Page 153 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 32 Meridian City Council Meeting Agenda August 8, 2017 – Page 154 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 33 Meridian City Council Meeting Agenda August 8, 2017 – Page 155 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 34 Meridian City Council Meeting Agenda August 8, 2017 – Page 156 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 35 Meridian City Council Meeting Agenda August 8, 2017 – Page 157 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 36 Meridian City Council Meeting Agenda August 8, 2017 – Page 158 of 301 EXHIBIT A Caven Ridge Estates East – MDA, PP H-2017-0020 PAGE 37 D. Required Findings from Unified Development Code 1. PRELIMINARY PLAT: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The City Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to transportation and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. b. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more information from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the developer at their own cost, the City Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development based on comments provided by public service providers (i.e., Police, Fire, ACHD, etc.) (see Exhibit B for more detail). e. The development will not be detrimental to the public health, safety or general welfare; and The City Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. The City Council finds the proposed development will not be detrimental to the public health, safety or general welfare. f. The development preserves significant natural, scenic or historic features. The City Council is unaware of any significant natural, scenic or historic features that exist on this site. Meridian City Council Meeting Agenda August 8, 2017 – Page 159 of 301 Meridian City Council Meeting DATE: Auqust 8, 2017 ITEM NUMBER: 40 PROJECT NUMBER: ITEM TITLE: Ada County Highway District Joint and Mutual Release between Ada County Highway District and the City of Meridian Regarding the CVAH, Inc. Bankruptcy Matter MEETING NOTES 9 A-PPROUP Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS JOINT AND MUTUAL RELEASE AGREEMENT (CITY OF MERIDIAN AND ACHD) — 1 JOINT AND MUTUAL RELEASE AGREEMENT THIS JOINT AND MUTUAL RELEASE AGREEMENT ("Agreement") is executed this ____ day of July, 2017, by and between the Ada County Highway District, a body politic corporate of the state of Idaho, whose address is 318 E. 37 th Street, Garden City, Idaho 83714 (“ACHD”) and the City of Meridian , an Idaho municipal corporation, whose address is 33 E. Broadway, Meridian, Idaho 83642 (the “City”). R E C I T A L S A. WHEREAS , CVAH, Inc., (the “Debtor”) filed a petition initiating a case under Chapter 7 of the U.S. Bankruptcy Code, Bankruptcy Case No. 14- 00888-JDP, on May 27, 2014 (the “Bankruptcy Case”); B. WHEREAS , Noah Hillen was duly appointed as the Chapter 7 Trustee for the Bankruptcy Case (“Hillen”); C. WHEREAS, the City and ACHD entered into a certain Master Impact Fee Agreement, whereby the City receives and forwards to ACHD certain impact fee payments from landowners (the “Impact Fee Agreement”); D. WHEREAS, the Debtor made payments to the City for impact fees in the sum of $14,198.46 (the “Impact Fee Funds”) relating to a parcel of property generally located at 1441 N. Eagle Road, Suite No. 200, Meridian, Idaho, owned at the time by Artisan Properties, LLC (the “Property”); E. WHEREAS, the City thereafter forwarded the Impact Fee Funds to ACHD per the Impact Fee Agreement; F. WHEREAS, Hillen asserts payment of the Impact Fee Funds by the Debtor was a fraudulent transfer (the “Claims”). Hillen has pursued the Claims in Adversary Case No. 15-06011-JDP (the “Adversary Case”); G. WHEREAS , ACHD disputes the Claims and the facts underlying the Claims, but has reached a settlement with Hillen, which settlement requires a payment by ACHD to Hillen, a release by Hillen of ACHD and the City as to the Impact Fee Funds, and a release by the City of ACHD as to the Impact Fee Funds; and H. WHEREAS, the City is willing to release ACHD as to any claim relating to the Impact Fee Funds in accordance with the terms hereof. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the parties, the parties stipulate and agree as follows: JOINT AND MUTUAL RELEASE AGREEMENT (CITY OF MERIDIAN AND ACHD) — 2 1. Release by the City of Meridian. The City for itself and is successors and assigns, releases and forever discharges ACHD, and its successors and assigns from all claims, demands, and causes of action, known or unknown, that the City may now have against ACHD relating to Hillen’s Claims in the Adversary Case regarding the Impact Fee Funds. Notwithstanding anything to the contrary herein, this release shall not nullify the master indemnification clause in the Impact Fee Agreement as to the Impact Fee Funds. 2. Release by ACHD. ACHD for itself and is successors and assigns, releases and forever discharges the City, and its successors and assigns from all claims, demands, and causes of action, known or unknown, that ACHD may now have against the City relating to Hillen’s Claims in the Adversary Case regarding the Impact Fee Funds. Notwithstanding anything to the contrary herein, this release shall not nullify the master indemnification clause in the Impact Fee Agreement as to the Impact Fee Funds. 3. Miscellaneous. The parties hereto represent, warrant, and agree as follows: a. The parties have received independent legal advice from their respective attorneys with respect to the advisability of making the settlement provided herein, and with respect to the advisability of executing this Agreement. b. No statement or inducement has been made to the parties hereto contrary to or in addition to the statements contained herein. The parties hereto have asked all questions deemed necessary or desirable by their legal counsel in order to evaluate the terms hereof to their satisfaction. c. The parties hereto have read this Agreement and understand the contents thereof, and have had their counsel explain this Agreement to them and that they fully understand and voluntarily accept the terms of this Agreement. d. There is no agreement or promise by or on behalf of the parties hereto to do or omit to do any act or thing not expressly and specifically mentioned in this Agreement. e. This Agreement contains the entire agreement between the parties, and the terms of this Agreement are contractual and not mere recitals. f. This Agreement shall be binding upon and inure to the benefit of the parties, their personal representatives, heirs, successors, and assigns. g. In the event either party is required to retain the services of an attorney in order to enforce the terms or provisions of this Agreement in any litigation arising therefrom, the prevailing party shall be entitled to recover all costs, expenses and reasonable attorneys' fees for the prosecution and/or defense thereof. In addition, if any party defaults in any manner or fails to fulfill any and all provisions of this Agreement, and the other party places this Agreement with any attorney to exercise any of its rights upon such default or failure, or if suit be instituted or defended by any party by reason of, under or pertaining to such default or failure, then the prevailing party shall be entitled to recover reasonable attorneys' fees, costs and expenses from the other defaulting party. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year hereinabove set out. The City of Meridian By: Z Its: o r The Ada County Highway District By: Its: JOINT AND MUTUAL RELEASE AGREEMENT (CITY OF MERIDIAN AND ACHD) - 3 Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4P PROJECT NUMBER: ITEM TITLE: Interagency Governmental Agreement between City of Meridian and Western Ada Recreation District for Waiver of Costs and Fees MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS INTERAGENCY GOVERNMENTAL AGREEMENT FOR WAIVER OF COSTS AND FEES THIS INTERAGENCY GOVERNMENTAL AGREEMENT FOR WAIVER OF COSTS AND FEES ("Agreement") is made and entered into this ay of V , 2017, by and between Western Ada Recreation District, a recreation district and body politic and corporate of the State of Idaho ("District") and the City of Meridian, an Idaho municipal corporation ("City"). RECITALS A. District is a Recreation District organized and operating pursuant to Idaho Code Title 31, Chapter 43. B. City is a public entity organized and operating pursuant to Idaho Code Title 50. C. District and City serve largely the same constituencies, comprised of the same taxpayers. D. City charges various fees for certain services that it provides. E. In furtherance of mutual partnerships, District and City desire to enter into a fee waiver agreement whereby District may not be obligated to pay certain specified fees or charges to the City. F. Idaho Code § 67-2332 provides that one or more public agencies may contract with any one or more other public agencies to perform any governmental service, activity, or undertaking which each public agency entering into the contract is authorized by law to perform, provided that such contract is authorized by the governing body of each party and that such contract shall set forth fully the purposes, powers, rights, objectives and responsibilities of the contracting parties. G. District and City are both "taxing districts," as defined by Idaho Code § 63-201. H. In consideration of the above, the purpose of this Agreement is to set forth in writing the parties' agreement that District shall not be obligated to provide any fees or charges to the City during the term of this Agreement as further set forth below. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties do mutually undertake, promise, and agree as follows: INTERAGENCY GOVERNMENTAL AGREEMENT FOR WAIVER OF COSTS AND FEES — I SECTION 1. PURPOSES AND POWERS/INCORPORATION OF RECITALS In accordance with Idaho Code § 67-2332, the purposes, powers, rights, and objectives of each of the parties are as set forth in the Recitals above. Each of the Recitals above are incorporated into the body of this Agreement. SECTION 2. NO PAYMENT OF CERTAIN FEES 2.1 Certain Fees Waived. During the Term (defined below) of this Agreement, except as otherwise agreed in writing and signed by both parties, District shall not be obligated to pay to City the specified fees, impact fees, charges, or any other types of expenditures (each of the foregoing defined herein as a "Fee") for the services specified herein. 2.2 City Fees Waived. 2.2.1 Planning_ Administrative Review Application Fees waived: Administrative Design Review Alternative Compliance Certificate of Zoning Compliance Private Street Property Boundary Adjustment Sign Time Extension (Director) Vacation (non -Council) 2.2.2 Planning Fees for Commission & Council Review Applications waived: Annexation and Zoning or Rezone Comprehensive Plan Map Amendment Comprehensive Plan Text Amendment Development Agreement Modification Final Plat Final Plat Modification Planned Unit Development Preliminary Plat Short Plat Time Extension (Commission or Council) UDC Text Amendment Vacation (Council) Variance INTERAGENCY GOVERNMENTAL AGREEMENT FOR WAIVER OF COSTS AND FEES -2 Conditional Use Permit Conditional Use Permit Modification 2.2.3 Certain percentages of Building Division Fees waived; The percentage of the fees specified below shall be waived under this agreement. The portion of the fees that must be paid (not waived) represent hard cost amounts paid by the City to its independent contractors for plan review and inspectors. 85% of Commercial Building Permit Fees are waived 85% of Commercial Building Plan Check Fees are waived. 27% of Commercial Fire Plan Review Fees are waived. 27% of Commercial Fire Alarm Systems Permit Fees are waived. 27% of Commercial Fire Sprinkler Systems Permit Fees are waived. 40% of Mechanical Permit Fees are waived. 30% of Electrical Permit Fees are waived. 40% of Plumbing Permit Fees are waived. Other City "hard costs" for services are not waived under this agreement. These costs include but are not limited to utilities (water, sewer, reclaimed water), and the cost of providing utility meters. . 2.26 Land Development Division Fees waived: Public Works Plan Review Public works Inspection Fees Public Works Pre -Treatment Plan Review SECTION 3. EFFECTIVE DATE/TERM AND TERMINATION 3.1 Effective Date. This Agreement shall become effective upon the date upon which both parties' governing boards have authorized it (the `Effective Date") pursuant to Idaho Code § 67-2332. 3.2 Term and Termination. This Agreement shall become effective as of the Effective Date upon execution by both parties, and shall expire unless earlier extended or terminated as follows: Either party may terminate this Agreement upon sixty (60) days' written notice to the other, provided, however, that any Fees that would have been due and payable by the terminating party eighteen (18) months prior to the date of termination that were not owed due to the existence of this Agreement shall become immediately due and payable and paid on the date of termination of this Agreement. Subject to the foregoing, upon termination of this Agreement, neither party shall have further recourse hereunder except with respect to the payment of Fees as set forth in this Section 3.2. The term of this Agreement may be extended by written mutual agreement of District and INTERAGENCY GOVERNMENTAL AGREEMENT FOR WAIVER OF COSTS AND FEES - 3 City. If the parties fail to mutually extend this Agreement, and neither has terminated, the term of this Agreement, or such other terms as the parties have agreed upon in writing, shall be renewed automatically for one-year periods thereafter unless terminated by either party in the manner provided in this Agreement. SECTION 4. GENERAL PROVISIONS 4.1 Constitutional Debt Limitation. Nothing in this Agreement shall be construed to be an indebtedness or liability in violation of Article VIII, Section 3 of the Idaho Constitution. 4.2 Attorney Fees. In the event of any controversy, claim, suit, proceeding or action being filed or instituted between the parties to enforce the terms and conditions of this Agreement, or arising from the breach of any provision hereof, the prevailing party will be entitled to receive from the other Party all costs, damages, and expenses, including reasonable attorneys' fees including fees on appeal, incurred by the prevailing party. The prevailing party will be that party who was awarded judgment as a result of trial or arbitration. 4.3 Choice of Law. The validity, meaning, and effect of this Agreement shall be determined in accordance with the laws of the State of Idaho. 4.4 Entire Agreement. This Agreement constitutes the full and entire understanding and agreement between the parties with regard to the transaction contemplated herein, and no parry shall be liable or bound to the other in any manner by any representations, warranties, covenants and agreements except as specifically set forth herein. 4.5 Binding_ Agreement. The promises, covenants, conditions, and agreements herein contained shall be binding on each of the parties hereto and on all parties and all persons claiming under them or any of them; and the rights and obligations hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. 4.6 Severability. If any part of this Agreement is held to be illegal or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall be given effect to the fullest extent reasonably possible. 4.7 Waiver, Acknowledgments and Modifications. The failure of a party to insist on the strict performance of any provision of this Agreement or to exercise any right or remedy upon a breach hereof shall not constitute a waiver of any provision of this Agreement or limit such party's right to enforce any provision or exercise any right. No acknowledgments required hereunder, and no modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by District and City. INTERAGENCY GOVERNMENTAL AGREEMENT FOR WAIVER OF COSTS AND FEES - 4 4.8 Headings. The headings used in this Agreement are used for convenience only and are not to be considered in construing or interpreting this Agreement. 4.9 Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but both of which together shall constitute one and the same. 4.10 Limitations on Liability. The parties hereto agree that nothing herein contained shall be construed to create a joint venture, partnership, or other similar relationship which might subject any party to liability for the debts and/or obligations of the others, except as otherwise expressly agreed in this Agreement. 4.11 Time is of the Essence. Time shall be of the essence for all events and obligations to be performed under this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. WESTERN ADA RECREATION DISTRICT: (7 v° President (- J►'L � �'�ti. �r W CITY OF MERIDIAN: z I IDAHO m "� SEAL olhe TREASV�� Pvv Tammy d erd, Mayor Attest:� `-_ C. y Coles, ity Clerk INTERAGENCY GOVERNMENTAL AGREEMENT FOR WAIVER OF COSTS AND FEES — 5 Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4Q PROJECT NUMBER: ITEM TITLE: J?- �V ?�) Resolution No.: A RESOLUTION APPROVING SUBMISSION AND ADOPTION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT FIVE-YEAR CONSOLIDATED PLAN (2017- 2021) AND ITS INCLUDED PROGRAM YEAR 2017 ANNUAL ACTION PLAN TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST THE SAME ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: &MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. C �� BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, LITTLE ROBERTS, PALMER A RESOLUTION APPROVING SUBMISSION AND ADOPTION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT FIVE-YEAR CONSOLIDATED PLAN (2017-2021) AND ITS INCLUDED PROGRAM YEAR 2017 ANNUAL ACTION PLAN TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST THE SAME ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it is necessary that five-year strategic plan be submitted to the United States Department of Housing and Urban Development ("HUD") in order to receive Community Development Block Grant ("CDBG") funding for the Program Years 2017-2021; and WHEREAS, it is necessary that an annual action be submitted to the United States Department of Housing and Urban Development ("HUD") in order to receive Community Development Block Grant ("CDBG") funding for the Program Year 2017; and WHEREAS, the City held a public hearing on the Consolidated Plan (2017-2021) and its included Program Year 2017 Action Plan on July 25, 2017, and held a public conunent period on the draft application materials from June 23, 2017 to July 25, 2017; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the Consolidated Plan (2017-2021), its included Program Year 2017 Action Plan, and its certification documents, copies of which are attached hereto as EXHIBIT A and incorporated herein by reference, be, and the same hereby are, adopted as to both form and content. Section 2. That the Mayor and the City Clerk be, and they hereby are, authorized to respectively execute and attend the certifying documents for the Consolidated Plan (2017-2021) and its included Program Year 2017 Action Plan for and on behalf of the City of Meridian. Section 3. That this Resolution shall be in frill force and effect immediately upon its adoption and approval. ADOPTED by the City Council of City of Meridian, Idaho this b day of ,4U�(taa , 2017. APPROVED by the May _g l" Meridian, Idaho, this 's day of AVC( ,201 APPROVED: Mayor TamV Weerd RESOLUTION ADOPTING CDBG 7p, Q �+o (—BVI Ec itDIAN IDAHO OF 1 ATTEST: By: C(Jay Cole. , City Clerk OMB Number: 4040-0004 Expiration Date: 10/31/2019 Application for Federal Assistance SF -424 * 1. Type of Submission: Preapplication ® Application Changed/Corrected Application * 2. Type of Application: * If Revision, select appropriate letter(s): F-] New ® Continuation * Other (Specify): F-] Revision 3. Date Received: 4. Applicant Identifier: 5a. Federal Entity Identifier: 5b. Federal Award Identifier: B -16 -MC -160006 State Use Only: 6. Date Received by State: 7. State Application Identifier: 8. APPLICANT INFORMATION: *a. Legal Name: CITY OF MERIDIAN, IDAHO * b. Employer/Taxpayer Identification Number (EIN/TIN): * c. Organizational DUNS: 0284513670000 82-6000225 d. Address: * Streetl: 33 E. BROADWAY AVE Street2: * City MERIDIAN County/Parish: ADA * State: ID: Idaho Province: *Country: USA: UNITED STATES * Zip / Postal Code: 83642-2619 e. Organizational Unit: Department Name: Division Name: MERIDIAN PLANNING MERIDIAN COMMUNITY DEVELOPMENT f. Name and contact information of person to be contacted on matters involving this application: Prefix: MY First Name: Middle Name: CHRISTOPHER * Last Name: POPE Suffix: Title: CDBG ADMINISTRATOR Organizational Affiliation: Telephone Number: 208-884-5533 Fax Number: 208-888-6854 'Email: CPOPE@MERIDIANCITY.ORG Application for Federal Assistance SF-424 * 9. Type of Applicant 1: Select Applicant Type: C: City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: * Other (specify): * 10. Name of Federal Agency: UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 11. Catalog of Federal Domestic Assistance Number: CFDA Title: * 12. Funding Opportunity Number: 14.218 * Title: COMMUNTIY DEVELOPMENT BLOCK GRANT/ENTITLEMENT GRANTS 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): MERIDIAN MAP . PNG Add Attachment Delete Attachment View Attachment * 15. Descriptive Title of Applicant's Project: INVESTMENT FUNDS TO CREATE/SUSTAIN SUITABLE LIVING ENVIRONMENTS, EXPAND AFFORDABLE HOUSING OPPORTUNITIES, ELIMINATE SLUM AND BLIGHT, AND ADMINISTER THE CDBG ENTITLEMENT PROGRAM. Attach supporting documents as specified in agency instructions. Add Attachments Delete Attachments View Attachments Application for Federal Assistance SF424 16. Congressional Districts Of: * a. Applicant 1-ID * b. Program/Project 1-ID Attach an additional list of Program/Project Congressional Districts if needed. Add Attachment Delete Att chment lfie a Attachment 17. Proposed Project: * a. Start Date: 10/01/2017 * b. End Date: 09/30/2018 18. Estimated Funding ($): * a. Federal 349, 076.00 * b. Applicant 0.00 * c. State 0.00 * d. Local 0.00 * e. Other 0.00 * f. Program Income 0.00 *g. TOTAL 349,076.00 * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. ® c. Program Is not covered by E.O. 12372.. * 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) ❑ Yes ® No If "Yes", provide explanation and attach Add Attachment Deete Attachment t jow Attachment 21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) ® **IAGREE ** The list of certifications and assurances, or an Internet site where you may obtain this list, Is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: * First Name: TAMMY Middle Name: * Last Name: DE WEERD Suffix: * Title: MAYOR * Telephone Number: 208-888-4433 Fax Number: 208-884-8723 *Email: DZWEERDT@MERIDIANCITY.ORG * Signature of Authorized Representative: * Date Signed: CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing --The jurisdiction will affirmatively further fair housing. Uniform Relocation Act and Anti -displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, (42 U.S.C. 4601-4655) and implementing regulations at 49 CFR Part 24. It has in effect and is following a residential anti -displacement and relocation assistance plan required under 24 CFR Part 42 in connection with any activity assisted with funding under the Community Development Block Grant or HOME programs. Anti -Lobbying --To the best of the jurisdiction's knowledge and belief - 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any finds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti -lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction --The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan --The housing activities to be undertaken with Community Development Block Grant, HOME, Emergency Solutions Grant, and Housing Opportunities for Persons With AIDS finds are consistent with the strategic plan in the jurisdiction's consolidated plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) and implementing regulations at 24 CFR Part 135. Signature of orized Official A00V Title 0 / e� � % Date Specific Community Development Block Grant Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that that have been developed in accordance with the primary objective of the CDBG program (i.e., the development of viable urban communities, by providing decent housing and expanding economic opportunities, primarily for persons of low and moderate income) and requirements of 24 CFR Parts 91 and 570. Following a Plan -- It is following a current consolidated plan that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low- and moderate-income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include CDBG-assisted activities which the grantee certifies are designed to meet other community development needs having particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available (see Optional CDBG Certification). 2. Overall Benefit. The aggregate use of CDBG funds, including Section 108 guaranteed loans, during program year(s) _________________________ [a period specified by the grantee of one, two, or three specific consecutive program years], shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period. 3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108 loan guaranteed funds, by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. In addition, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction. Compliance with Anti -discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) and the Fair Housing Act (42 U.S.C. 3601-3619) and implementing regulations. Lead -Based Paint - Its activities concerning lead-based paint will comply with the requirements of 24 CFR Part 35, Subparts A, B, J, K and R. Compliance with Laws -- It will comply with applicable laws. Signature uthorized Oficial A,-17y0Y Title Date OPTIONAL Community Development Block Grant Certification Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having particular urgency as specified in 24 CFR 570.208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG- assisted activities which are designed to meet other community development needs having particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. Signature thorized Official Date Title Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If it plans to provide tenant -based rental assistance, the tenant -based rental assistance is an essential element of its consolidated plan. Eligible Activities and Costs -- It is using and will use HOME funds for eligible activities and costs, as described in 24 CFR §§92.205 through 92.209 and that it is not using and will not use HOME fiords for prohibited activities, as described in §92.214. Subsidy layering -- Before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Signature thorized Official Date M6 YQ:k Title Emergency Solutions Grants Certifications The Emergency Solutions Grants Program recipient certifies that: Major rehabilitation/conversion/renovation – If an emergency shelter’s rehabilitation costs exceed 75 percent of the value of the building before rehabilitation, the recipient will maintain the building as a shelter for homeless individuals and families for a minimum of 10 years after the date the building is first occupied by a homeless individual or family after the completed rehabilitation. If the cost to convert a building into an emergency shelter exceeds 75 percent of the value of the building after conversion, the recipient will maintain the building as a shelter for homeless individuals and families for a minimum of 10 years after the date the building is first occupied by a homeless individual or family after the completed conversion. In all other cases where ESG funds are used for renovation, the recipient will maintain the building as a shelter for homeless individuals and families for a minimum of 3 years after the date the building is first occupied by a homeless individual or family after the completed renovation. Essential Services and Operating Costs – In the case of assistance involving shelter operations or essential services related to street outreach or emergency shelter, the recipient will provide services or shelter to homeless individuals and families for the period during which the ESG assistance is provided, without regard to a particular site or structure, so long the recipient serves the same type of persons (e.g., families with children, unaccompanied youth, disabled individuals, or victims of domestic violence) or persons in the same geographic area. Renovation – Any renovation carried out with ESG assistance shall be sufficient to ensure that the building involved is safe and sanitary. Supportive Services – The recipient will assist homeless individuals in obtaining permanent housing, appropriate supportive services (including medical and mental health treatment, victim services, counseling, supervision, and other services essential for achieving independent living), and other Federal State, local, and private assistance available for these individuals. Matching Funds – The recipient will obtain matching amounts required under 24 CFR 576.201. Confidentiality – The recipient has established and is implementing procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted under the ESG program, including protection against the release of the address or location of any family violence shelter project, except with the written authorization of the person responsible for the operation of that shelter. Homeless Persons Involvement – To the maximum extent practicable, the recipient will involve, through employment, volunteer services, or otherwise, homeless individuals and families in constructing, renovating, maintaining, and operating facilities assisted under the ESG program, in providing services assisted under the ESG program, and in providing services for occupants of facilities assisted under the program. Consolidated Plan – All activities the recipient undertakes with assistance under ESG are consistent with its consolidated plan. Discharge Policy — The recipient will establish and implement, to the maximum extent practicable and where appropriate, policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, mental health facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent this discharge from immediately resulting in homelessness for these persons. Signature -of t orizedOfficial � �- Title e/ V 11-010 Date Housing Opportunities for Persons With AIDS Certifications The HOPWA grantee certifies that: Activities -- Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building -- Any building or structure assisted under that program shall be operated for the purpose specified in the consolidated plan: 1. For a period of not less than 10 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility, 2. For a period of not less than 3 years in the case of assistance involving non -substantial rehabilitation or re il4iug_Qr Structure. X177 SignaturetZ�horized Official Date Title APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING CERTIFICATION: Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4R PROJECT NUMBER: ITEM TITLE: Community Match Agreement No. 2 with Idaho College of Osteopathic Medicine MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS COMMUNITY MATCH AGREEMENT No. 2 BETWEEN CITY OF MERIDIAN AND IDAHO COLLEGE OF OSTEOPATHIC MEDICINE, LLC THIS COMMUNITY MATCH AGREEMENT No. 2 ("Agreement") entered into this day of *y �c uk� , 2017 by and between the City of Meridian ("City"), an Idaho mun cii pal corporation organized under the laws of the State of Idaho, and Idaho College of Osteopathic Medicine, LLC, an Idaho Limited Liability Company ("ICOM"), collectively, the "parties." WHEREAS, The Idaho College of Osteopathic Medicine (ICOM) is currently under construction in Meridian Idaho on the Idaho State University Health Care Center Campus; and, WHEREAS, ICOM will be a freestanding, privately funded, separately licensed and independently operated entity with a capital investment of approximately $32.6 million; and, WHEREAS, ICOM's mission is to provide a critically -needed solution to acute physician shortages in Idaho and the contiguous Rocky Mountain States region; and, WHEREAS, ICOM has received pre -accreditation status from the Commission on Osteopathic College Accreditation of the American Osteopathic; and, WHEREAS, ICOM is expected to have an approximate $79.5 million economic impact during the development period with approximately 350 new construction and planning jobs; and, WHEREAS, once opened, ICOM is expected to employ 90 frill -time employees with an average wage of more than $88,300 annually; and, WHEREAS, the new direct state revenue to be generated by ICOM is projected at $18.4 million, and ICOM's facility, equipment, and land will be subject to city and county property taxes; and, WHEREAS, ICOM has been able to qualify for Idaho's Tax Reimbursement Incentive (TRI), a performance-based mechanism that promotes economic expansion, business retention, and job creation; and, COMMUNITY MATCH AGREEMENT No. 2 - Page 2 WHEREAS, ICOM’s TRI incentive value is estimated to be $3.85 Million over ten years; and, WHEREAS, to be considered for participation in the TRI program, the applicant must seek a Community Match, which is defined as a commitment from the local government that demonstrates its active support of the applicant creating new jobs in the local community; and, WHEREAS, the Community Match may include a monetary contribution, fee waivers, in-kind services, the provision of infrastructure, or a combination thereof; and, WHEREAS, Meridian’s Community Match is a show of support that the City has a partnership with the State of Idaho and ICOM, and is an effort to incentivize ICOM to utilize the Idaho TRI program and locate in Meridian; and, WHEREAS, on the 5th day of April, 2016, the Mayor and City Council of the City of Meridian adopted and approved Resolution 16-1127 committing to providing a community match of $200,000 over the course of four years, plus the waiver of potential construction permit fees up to $100,000; and, WHEREAS, on the 16th day of May, 2017, the Parties executed Community Match Agreement No. 1 which memorialized the fee waiver portion of the community match, and the present Agreement No. 2 is intended to memorialize the particulars of the remainder of the City’s community match commitment. NOW, THEREFORE, in consideration of the foregoing, the City and ICOM do hereby agree as follows: 1. COMMUNITY MATCH CONTRIBUTION. Upon the satisfaction of the Conditions listed below, City agrees to provide community match funds of $50,000 per year for four years (not to exceed $200,000 over the four year period). The Conditions must be satisfied in each of the four years. Failure to fulfill any Condition shall be considered an Event of Default under Section 5 of this Agreement and shall relieve City of its agreement to fund any unpaid community match unless cured. a. CONDITIONS FOR COMMUNITY MATCH CONTRIBUTIONS. The City and ICOM are entering into this portion of the Agreement to provide a community match in anticipation of the satisfaction of certain conditions, which, if not satisfied, will frustrate the purpose of providing the community match For purposes of this Agreement, the following shall constitute the “Conditions”: i. ICOM shall diligently pursue completion of the construction of its medical school building at the ISU Meridian Health Science Center Campus. COMMUNITY MATCH AGREEMENT No. 2 - Page 3 ii. ICOM shall continue the process of seeking provisional accreditation from the Commission on Osteopathic College Accreditation of the American Osteopathic Association, with the intention of obtaining full accreditation status as expeditiously as the rules of the accrediting body permit. iii. ICOM shall continue to meet all eligibility requirements of the Idaho Tax Reimbursement Incentive (TRI) program. ICOM must continue to be eligible for the TRI tax credits in each of the four years that it receives community match funds from the City of Meridian. iv. ICOM shall not be in default, beyond any applicable cure period, of its Ground Lease agreement with the Board of Trustees and State Board of Education of Idaho State University and Idaho State University regarding the approximately 2.8 acres upon which the ICOM medical school resides. 2. PAYMENT OF FUNDS. The first annual payment shall be remitted to ICOM on or about the 10th day of August, 2017. Each of the following annual payments shall be made on the same month and day of each successive subject year. 3. PUBLIC RECORDS. All books, figures, records, reports, statements, or similar items submitted to the City by ICOM are public information and are available for public review, subject only to specific exemptions in Idaho Code relating to Public Records. Should ICOM provide to the City information that it believes to be a trade secret or other proprietary information as defined in Idaho Code, it may mark such information “confidential.” Prior to disclosing any information marked “confidential,” the City shall provide ten days written notice to ICOM prior to City making a determination whether the information is exempt from disclosure. 4. APPROVAL OF AGREEMENT, INVALIDITY, AND APPROPRIATION OF FUNDS. The City is a political subdivision of the State of Idaho and is subject to state laws governing its activities. In the event that any portion of the laws authorizing City’s local match of the Idaho Tax Reimbursement Incentive Act is found to be invalid or unlawful, any portion of this Agreement which relies on the invalidated or unlawful portion of the TRI Act shall be null and void. Further, all funding set forth in this Agreement is subject to annual appropriation by the City Council pursuant to restrictions dictated by the Idaho Constitution. 5. DEFAULT. If ICOM or the City alleges that the other is default of such party’s obligations under this Agreement, the following provisions apply: COMMUNITY MATCH AGREEMENT No. 2 - Page 4 (a) The party alleging such breach or default (the “Alleging Party”) shall provide written notice to the other (the “Defaulting Party”) identifying the specific nature of such alleged default (a ”Notice of Default”), whereupon the Defaulting Party shall have thirty (30) days in which to fully cure the default (the “Initial Cure Period”). (b) Notwithstanding the foregoing sentence, if, within the Initial Cure Period, the Defaulting Party is diligently pursuing the cure of a default in a commercially reasonable manner following a Notice of Default, then the Initial Cure Period shall be extended as reasonably necessary (but in any event, not more than ninety (90) days from the Notice of Default) to allow the Defaulting Party to complete the cure (an “Extended Cure Period”) so long as, prior to the expiration of the Initial Cure Period, the Defaulting Party provides to the Alleging Party a written plan documenting the commercially reasonable actions the Defaulting Party will undertake during the Extended Cure Period in order to complete, and a timeline within which the Defaulting Party will complete, such cure. (c) A part y’s failure to cure a default following a Notice of Default within, as applicable, the Initial or Extended Cure Period, shall be an “Event of Default” hereunder. (d) Upon an Event of Default, the Alleging Party shall have the right to terminate this Agreement as well as any and all rights and remedies to which the Alleging Party may be entitled in law or in equity. 6. AGREEMENT MADE IN IDAHO. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts in Ada County, Idaho. 7. NOTICES. Any and all notices required to be given by either of the parties hereto, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: To the City: Meridian City Clerk 33 E. Broadway Avenue Meridian, Idaho 83642 To ICOM: Daniel C. Burrell, Manager 401 Paseo de Peralta Santa Fe, New Mexico 87501 Either party shall give notice to the other of any change in address for the purpose of this section by giving written notice of such change to the other in the manner herein provided. IN WITNESS WHEREOF, the parties have hereunto caused this Agreement to be executed, on the day and year first above written. CITY OF MERIDIAN, AND IDAHO MUNICIPAL CORPORATION Tanriny ty erd, Mayor ATTEST: Citylerlc o� 2 city of E IDIS IA>'�-- 1DAHO \sm SEAL` IDAHO COLLEGE OF OSTEOPATHIC MEDICINE, LLC Daniel C. Burrell, Manager COMMUNITY MATCH AGREEMENT No. 2 - Page 5 Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4S PROJECT NUMBER: Y>aur111111" Professional Services Agreement with Troy Sloan on behalf of Teagan Sloan For Artwork For Traffic Box Art Project for an amount not to exceed $50 MEETING NOTES rte✓ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX COMMUNITY ART PROJECT This Professional Services Agreement For Artwork For Traffic Box Art Project ("Agreement") is made this �7 day of August, 2017 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Troy Sloan ("Contractor"), an individual person and parent or legal guardian of Teagan Sloan, a minor child ("Artist"). WHEREAS, the City desires that public art will be a component of our community and to that end, has undertaken the Traffic Box Community Art Project ("Project"), within which artwork created by community members will be transformed into vinyl wraps and used to cover traffic control boxes at various locations throughout Meridian, with permission from the property owner Ada County Highway District, as a benefit to the public; WHEREAS, representatives of the Meridian Arts Commission ("MAC") selected a piece of art created by Artist entitled Prancing Kitty, depicted in Exhibit hereto, which was displayed at the 2017 West Ada School District Student Art Show, to win the "Community Art Award," MAC recommended to Meridian City Council that such artwork ("Artwork") become an installation as part of the Project and the Meridian City Council accepts MAC's recommendation; and WHEREAS, Artist and Contractor wish to participate in the Project by allowing the Artwork to become a vinyl wrap installation on a traffic control box, subject to the following terms and conditions; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties agree as follows: I. SCOPE. A. Delivery of Artwork; purpose. Contractor shall allow City to temporarily take possession of Artwork for the purpose of creating a digital image of the Artwork, printing such image on a vinyl wrap, and installing the vinyl wrap on one or more traffic control boxes in Meridian, Idaho. City shall not provide insurance to cover loss, theft, or damage of original Artwork and/or of Contractor's or Artist's person, property, or interests. Insurance of Artwork shall be in Contractor's sole discretion and responsibility. Contractor shall bear any and all risks of and actual loss, theft, and/or damage to the original Artwork. B. License; alterations. Contractor grants to City an irrevocable license to digitally and/or photographically reproduce the image of the Artwork and to authorize third parties to do the same. Artist acknowledges and agrees that the process of photographing, digitizing, printing, and/or reproducing the image of Artwork on a vinyl wrap or wraps may require that the image, or portions thereof, be cropped, resized, or otherwise altered in order to transfer the image of the original Artwork onto a traffic control box, or for other purpose, in City's sole discretion. C. Copyright. Neither Artist nor Contractor shall make any claim to the copyright of the Artwork. Contractor expressly waives any and all right, title, or interest in the images or products created using Artwork. Contractor understands that this waiver includes waivers of the exclusive rights of reproduction, adaptation, publication, and display. Contractor agrees to relinquish and waive any and all rights, title, and interest to the Artwork, images thereof, or images of any portion thereof, including, but not limited to, the rights afforded artists under the Copyright Act of 1976 and the PROFESSIONAL SERVICES AGREEMENT — UTILITY BOX WRAP PAGE 1 of 4 PROFESSIONAL SERVICES AGREEMENT – TRAFFIC BOX WRAP PAGE 2 of 4 including, but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq . Contractor understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived except as otherwise provided herein. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. D. Limited edition. Contractor warrants and represents that the Artwork has never before been created, published, produced, reproduced, or copied; that Artist is the sole creator of the Artwork; and that Contractor, as Artist’s parent or legal guardian, is the lawful owner of all rights in the Artwork. E. Ownership. City shall own the digital image created from Artwork and any portion or product thereof, including the vinyl wrap or wraps created therefrom. City shall also own the copyright to Artwork and any product or component thereof, including the vinyl wrap or wraps created therefrom. The installation location(s) of the vinyl wrap(s) created from Artwork, if any, will be selected in the City’s sole discretion, and once installed, City or other duly authorized party may modify or remove, or allow modification or removal of same, in City’s or other applicable agency’s sole discretion. Contractor specifically waives the right to claim any remedy concerning the alteration of any image of Artwork or portion thereof, including the vinyl wrap or wraps created therefrom. City shall not be obligated by this Agreement to install any vinyl wrap or wraps featuring the digital image of Artwork or any portion thereof. F. Payment. City shall make total payment to Contractor for services rendered pursuant to this Agreement in the amount of fifty dollars ($50.00). This payment shall constitute full compensation from City to Contractor and to Artist for any and all services, costs, and expenses related to services performed under this Agreement. Contractor and/or Artist shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. G. Photographs. Contractor consents to City’s publication and/or use of any photographs or recordings of Artist, Artwork, or installations created using Artwork, for promotional purposes. II. TERMS AND CONDITIONS A. Acknowledgment. Contractor acknowledges that activity undertaken in conjunction with this Agreement presents risks, some of which are unknown, and agrees to assume all such risks. B. Indemnification; waiver. Contractor shall indemnify, save and hold harmless, release and forever discharge City and its agents and employees from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Contractor or Artist in the course of any activity associated with this Agreement not caused by or arising out of the tortious conduct of City, regardless of the manner by which such claim may be brought. C. Relationship of Parties. Contractor is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Contractor and City or any official, agent, or employee of City. Meridian City Council Meeting Agenda August 8, 2017 – Page 190 of 301 D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. G. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. H. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice. I. Compliance with law. Contractor and Artist shall comply with any and all applicable federal, state, and local laws. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. CONTACTOR• A anti -Kay -Moan— ' i reel Parent or Guardian of Teagan Sloan CITY OF MERIDIAN: ON Tammy ED 0r A Mayor PV t �oAN = HO SEAL ARTIST: Ye- sj � d � Teagan Sloan CAay Cole ity Clerk PROFESSIONAL SERVICES AGREEMENT- UTILITY Box WRAP PAGE 3 of 4 PROFESSIONAL SERVICES AGREEMENT – TRAFFIC BOX WRAP PAGE 4 of 4 EXHIBIT A TEAGAN SLOAN Meridian City Council Meeting Agenda August 8, 2017 – Page 192 of 301 Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4T PROJECT NUMBER: ITEM TITLE: Award of Bid and Approval of Agreement to Tonka Water for the "WELL 22 WATER TREATMENT FILTER EQUIPMENT" project for a Not -To -Exceed amount of $390,200.00. MEETING NOTES C✓ APPRQV6D Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Page 1 Memo To: C. Jay Coles, City Clerk, From: Keith Watts, Purchasing Manager CC: Kyle Radek Date: 7/25/2017 Re: August 8 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the August 8 th City Council Consent Agenda for Council’s consideration. Award of Bid and Approval of Agreement to Tonka Water for the “WELL 22 WATER TREATMENT FILTER EQUIPMENT” project for a Not-To-Exceed amount of $390,200.00. Recommended Council Action: Award of Bid and Approval of Agreement to Tonka Water for the Not-To-Exceed amount of $390,200.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda August 8, 2017 – Page 194 of 301 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A Payment and Performance Bonds Received (Date): Rating: A Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final $390,200 Kyle Radek If yes, has policy been purchased? Tonka Water III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3490 96133 10626.E TASK ORDER RFP / RFQ BID VII. TASK ORDER SELECTION (Project Manager to Complete) 7/25/2017 Award based on Low Bid Highest Ranked Vendor Selected VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved July 25, 2017 I. PROJECT INFORMATION 7/25/2017 12/31/2017 N/A 7/25/2017 PUBLIC WORKS Well 22 Water Treatment Filter Equipment V. BASIS OF AWARD 7/5/2017 July 11, 2017 IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION N/A N/A N/A N/A N/A N/A Meridian City Council Meeting Agenda August 8, 2017 – Page 195 of 301 INTRODUCTION WHEREAS, the SUPPLIER is specially trained, experienced and competent to provide and has agreed to provide such equipment; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Equipment / Supply Specifications & Requirements: 1.1 SUPPLIER shall supply the equipment, supplies and services to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all items, and comply in all respects, as specified in the Request for Proposals titled "Well 22 Wale-r Treatment Filter Equipment" and suppliers proposal dated June 11,2017, which by this relerence are incorporated herein, together with all addendums issued. 1.2 The SUPPLIER shall provide all equipment and services under this Agreement consistent with the requirements and standards established by applicable lederal, state and city laws, ordinances, regulations and resolutions and the UCC. The SUPPLIER represents and warrants thal it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Well 22 Water Treatment Filter Equipment Tonka Water page 1 of 10 AGREEMENT FOR THE SUPPLY OF WELL22 WATER TREATMENT FILTER EQUIPMENT PROJECT #10626.E THIS AGREEMENT FOR EQUIPMENT / SUPPLIES PROCUREMENT is made this 1 st day of Auoust, 2017 , and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the Slate of ldaho, hereinafter referred to as "C|TY", 33 East Broadway Avenue, Meridian, ldaho 83642, and Tonka Water, hereinafter referred to as "SUPPLIER", whose business address is 13305 Watertower Circle, Plymouth, MN 5441 . Whereas, the City has a need for WELL WATER FILTRATION EQUIPMENT ;and Meridian City Council Meeting Agenda August 8, 2017 – Page 196 of 301 2. Consideration 2.1 The SUPPLIER shall be compensated on a Fixed Price basis as provided in Attachment B "Payment Schedule" attached hereto and by reference made a part hereof, for the Not-To-Exceed amount of $390,200.00. Price includes reconfiguration of piping to allow easier operator access ($10,400.00 added to original quote) 2.2 The SUPPLIER shall provide the City with a detailed invoice upon delivery of all equipment and supplies, which the City will pay within 30 days of receipt of acorrect invoice and approval bythe City ProjectManager. The City will not wilhhold any Federal or State income taxes or Social Security Tax from any payment made by City to SUPPLIER under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of SUPPLIER. 2.3 Except as expressly provided in lhis Agreement, SUPPLIER shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including , but nol limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, SUPPLIER shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3.1 This agreement shall become eff ective upon execution by both parties, and shallexpire upon (a) completion of the agreed upon work, or (b) unless sooner terminated as provided below or unless some other method or time of termination is listed in Attachment A. 3.2 Should SUPPLIER default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreemenl by giving written notification to SUPPLIER. 3.3 Should City failto pay SUPPLIER all or any part of the compensation set forth in Attachment B of this Agreement on the date due, SUPPLIER, at the SUPPLIEB's option, may terminate this Agreemenl if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Termination: ll, through any cause, SUPPLIER, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenanls, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or iJ the City Council determines that Well 22 Water Treatment Filter Equipment - page 2 of 1 0 Tonka Water 3. Term: Meridian City Council Meeting Agenda August 8, 2017 – Page 197 of 301 termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to SUPPLIER of such lerminalion and specifying the effective dale thereof at least fifteen (1 5) days before the effective date of such terminalion. Notwithstanding the above, SUPPLIER shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue ol any breach of this Agreement by SUPPLIER, and the CITY may withhold any payments to SUPPLIER for the purposes of set-off until such lime as the exact amount of damages due the CITY Jrom SUPPLIER is determined. This provision shall survive the termination of this agreement and shall nol relieve SUPPLIER of its liability to the CITY for damages. 5. IndependentSUPPL|ER: 5.1 ln all matters pertaining to this agreement, SUPPLIER shall be acling as an independent SUPPLIER, and neither SUPPLIER nor any oflicer, employee or agent of SUPPLIER will be deemed an employee of CITY. Except as expressly provided in Attachment A, SUPPLIER has no authority or responsibility to exercise any rights or power vested in the Cily and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 5.2 SUPPLIER, ils agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent SUPPLIERS and not as employees of the City, 6. lndemnif ication and lnsurance: SUPPLIER shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or properly and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the SUPPLIER, its servants, agents, oflicers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. SUPPLIER shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreemenl, liability insurance, in which the ClTy shall be named an additional insured in the minimum amounts as follow: Well 22 Water Treatment Fitter Equipment - page 3 Of 1 0 Tonka Water 5.3 SUPPLIER shall determine the method, details and means of performing the work and services to be provided by SUPPLIER under this Agreement. SUPPLIER shall be responsible to City only tor the requirements and resulls specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of SUPPLIER in fulfillment of this Agreement. lt in the performance of this Agreement any third persons are employed by SUPPLIER, such persons shall be entirely and exclusively under the direction and supervision and control of the SUPPLIER. Meridian City Council Meeting Agenda August 8, 2017 – Page 198 of 301 General Liability One Million Dollars ($1 ,000,000) per incident or occurrence, Professional Liability One Million Dollars ($1 ,000,000) per incident or occurrence, Automobile Liability lnsurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation lnsurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and iI CITY becomes liable for an amount in excess of the insurance limits, herein provided, SUPPLIER covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or.iudgments for damages or injury to persons or property and other costs, including litigation costs and attorneys'fees, arising out of, resulting lrom , or in connection with the performance of this Agreement by the SUPPLIER or SUPPLIER's ofticers, employs, agents, representatives or sub-SUPPLIERS and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. SUPPLIER shall provide CITY with a Certificate of lnsurance, or olher proof of insurance evidencing SUPPLIER'S compliance with the requiremenls of this paragraph and f ile such proof of insurance with the CITY at least ten (1 0) days prior to the dale SUPPLIER begins performance oI it's obligations under this Agreement. ln the event the insurance minimums are changed, SUPPLIER shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, ldaho 83642. 6.3 To the extent of the indemnity in this contract, SUPPLIER's lnsurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or sell-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the SUPPLIER's insurance and shall not contribute with SUPPLIER's insurance excepl as to the extent of Cily's negligence. The SUPPLIER's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 6.4 All insurance coverages for Suppliers subs shall be subject to all of the insurance and indemnity requirements stated herein. 6.5 The limits of insurance described herein shall not limit the liability of the Supplier and Supplier's agents, representatives, employees or subcontractors. Well 22 Water Treatment Filter Equipment - page 4 ol 10 Tonka Water 6.2 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the SUPPLIER shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. Meridian City Council Meeting Agenda August 8, 2017 – Page 199 of 301 7 8 6.6 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. Bonds: Payment and Performance Bonds are required. Warranty: ln addition to any warranty required in the specificalions, all equipment, coatings, valves, controls, and olher components provided under this agreement shall be guaranteed for two (2) years against delects in workmanship and materials from the notice of acceptance. Notices: Any and all notices required to be given by either of the parties hereto, unless othemise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United Slates mail, certified, relurn receipt requested, addressed as lollows: Tonka Wa ter Attn: Alan Schneider Plymouth. MN 55441 I o Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entiiled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture ol this Agreement. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. Well 22 Water Treatment Filter Equipment Tonka Water page 5 of 10 City of Meridian Purchasing Manager 33 E. Broadway Avenue Meridian, ldaho 83642 Ph. (208) 489-0417 Email : kwatts@meridiancity.orq 1 3305 Watertower Circle Ph. 763-252-0893 e-mail: aschneider@tonkawater.com 10. Meridian City Council Meeting Agenda August 8, 2017 – Page 200 of 301 Assignment: lt is expressly agreed and understood by the parties hereto, that SUPPLIER shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. Discrimination Prohibited: ln performing the Work required herein, SUPPLIER shall not unlawfully discriminate in violation o{ any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 13. Reports and lnformation: 13.1 At such times and in such forms as the CITY may require, there shall be lurnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matlers covered by this Agreement. 13.2 SUPPLIER shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or compietion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means o1 recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 14.Audits and lnspections: Al any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of SUPPLIER'S records with respect to all matters covered by this Agreement. SUPPLIER shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreemenl. 11. 12 15 16. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subiect to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. Compliance with Laws: ln performing the scope of work required hereunder, SUPPLIER shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 17. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of SUPPLIER'S compensation, which are mutually agreed upon by and between the CITY and SUPPLIER, shall be incorporated in written amendments which shall be executed with the same Jormalities as this Agreement. Well 22 Water Treatment Filter Equipment - page 6 of 1 0 Tonka Water Meridian City Council Meeting Agenda August 8, 2017 – Page 201 of 301 18. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 19. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 20. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice, 21. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 22. Order of Precedence: The order or precedence shall be the contract agreement, the Request for Proposal document, then the Tonka Water proposal and quotation. 23. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 24. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN BY. TAMMY ESRD, MAYOR Dated: ` k1 )ol7 Approved by City Council: Attest: z /1�c c CJAYLCOLEW, CITY CLERK Well 22 Water Treatment Filter Equipment Tonka Water TONKA WATER } BY; Thomas D. Davis, President Eo AUG(/ST Dated: 77 - f ,/-� sEP'I' Aad of the wed as to Form ATTORNEY page 7 of 10 Purchasing Department Approval BY: Keith ,P U rchasing Manager Dated: 7'eS- t"l Dated:7- L5-t7 Public Approval BY: Wa n Engineer Well 22 Waler Treatment Filter Equipment Tonka Water page 8 of 10 Meridian City Council Meeting Agenda August 8, 2017 – Page 203 of 301 Attachment A SCOPE OF WORK REFER TO REQUEST FOR PROPOSALS PW.1730.10626.E, ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Request for Proposals Package #PW-1730-10626.E,and writlen proposal by Alan Schneider dated May 11 ,2017 and Quotation No. 20541-Cont are by this reference made a part hereof. Well 22 Water Treatment Filter Equipment Tonka Water page I of 10Meridian City Council Meeting Agenda August 8, 2017 – Page 204 of 301 Attachment B MILESTONE / PAYMENTSCHEDULE A. Total and complete compensation for this Agreement shall not exceed $390,200.00. Well 22 Water Treatment Filter Equipment Tonka Water TASK DESCRIPTION DATE (Dependent on Council Approval) PAYMENT A $78,040.00Written Approval of Drawings (+l 5 days) 20%90 Days from Notice ol Award B Between 280 and 420 days from Notice of Award $234,120.00Receipt ol Equipment (+/- 30 days) 60% C Flnal Acceptance of project (+l 30 days) 20%$78,040.00 CONTRACT TOTAL.$390200J0 I page 10 of 10 MILESTONE DATES/PRICING SCHEDULE Meridian City Council Meeting Agenda August 8, 2017 – Page 205 of 301 City Of L.ridirrr Detailed Statement of Revenues and Expenditures - Rev and Exp Report 3{90 - tlata! Conrtluction Plojocts 60 - EnterPlira ltund Fron |a/l/2076 Throuqh 9/30/2017 Keith Budget Hith Amendments Current Yea! Actual Budget Renaining Percent of Budgel Rernal.ning 96133 10626.a Capital Outlay well #22 construction WeIl 22 Water TreatmentFacility - Desig[ Total Capital Outfay 0 .00 243,?00,00 800,000.04 (243.?00.00) 100.00s 0.00* 800 000.04 243 700.00 556 300.04 69. 54* TOTAL EXPENDITURES )ate: 1 / 2a/ 11 lI:41:27 Ai{ 800, 000.04 0.00 800,000.04 243,700.00 5s6,300.04 Meridian City Council Meeting Agenda August 8, 2017 – Page 206 of 301 EOND No. 4:tBSBHB171i .__-_ Performance Bond ( NOrE: THIS BoND lS lSStrED slutllTANEOtrStY WTH PAYMENT BOND ON PAG6 2, IN FAVOR OF THE OI'YNER COIDITIONED FOR THE PAYMENT OF L^BCff AND MATERIAL) Know All Men By These Prssent3:Tonka Equipment Company DBA Tonka Water THE HARTFORD.fr Thst 1 3305 Watertowe r Circle Plvmouth 55441,IIN (H{e ineorl the rEme and addfes6, or lega, li!€.oa $. Cor{r.cicx) as Princlpal, hereinafter called Cmtractor, and the _ llatf,9.f_d-F_].r-,e,_[r,r_sLrren-se.Q9 n ,a crrrporalion organized and existing under the IaYYS of lhe State of , with its principal office in the City of Hartford , as Surely, hereinafler called Surety, are held and f rmiy bound unlo C__it}_o_f,Mef.rdian-- 33 E Broad Ave ,9te :loQ Me[dia.n tD 83642 (tle..iB.rt u,.c nimclnt aao ross. or leo6l tiUe, of 9'le Cwio:) as Obligee, 00/1 00 hereinafter called Owner, in the amount of Three Hund[ed N-inety Th"o-usand -TL.Hund-r-e-d .Dollam-and--- Dollars ($ 390,200.00 for the payment where$ Contractff and Surety binci thenselves, lhelr helrs. exec utors, administratora, Successors, and assigns, joinlly and severally, firmly by these pr€sentjs. Whereas, Contractor has by Mitten agreement dated _---*AUS"U-slJ,-2-qlZ €ntered inlo a contract wlth Ov.ine( fc' -S.uJ)p..!y-Ollrye[22water. reAtment -F-itt9l-Equlp.ment.PreJeal.#10-Qe0-E-.------ in accordan6e with drawings and specificaHons prepared by (H€rci[s..l flllnarrc.litla a d sddrass) ), r lo Contractor is bond must be lnstituted before the expiration of two (2) years from the date on which final NTRACT falls due. hall accrue on lhis bond io or for the use of any Person or corporalion other than the Ownei , execlJtols, adminislrators or su@essors of the Owner. 1st day of _-__..-_.___ ---_.- _Aq$1"st A,D, 2017 B President Typed Nane and Title homas D. Davis PRINCIPAL Wtness (U lnd,vidlaYPerhership)N€m6 on kaE ut Com Afiest (lf SURETY Wln€ss llame H lnsu ran Com Michel i (Corpordte Seal) A -in-fac,trnsAlto T nnH Fo.m 5€213€ F,aqe 1. P nted in U.S.A. (A.l.A. Fom - ood;cnt No. A-3'11, Februe.y. 1970 Edi0on AppoYed by TIE Arnedcga lnsttrule of Arcnibcls) n (Corporato S€al) i'rrcri cirirraCi il uy ietiiieniJ niaiie i pari nehoi ino is G;;iilnei Ei;iidrj to ai ttie-eoNtRAcr. Now, Thertfore, th€ condition of this obligation is such that, if Conlractor shall promptiy and failhfuliy perform sald CONTRACT, then this oblbation snall be null and void; otheMlse it shall remain in fuii force and effect. The Surety hereby waives notice of any alteratjon or extcnsion of iime made by the Owner. Vyhenever Ccntractor shall be. and declarBd by Owner to be in default under the CONIRACT, the Owner having perbrmed Owner's obligations thereunder, the Surety may promptly remedy the default, on shall promptly (1) Complete the CONTRACT in accordanc€ with ils terms and conditjons, or (2) Obtain a bid or bids for compleling the Contract in accordance with its terms and conditions, and upon determination by Surety of lhe lowBst responsible bidder, or, if the Owner elecls, upon delermination by the Owngr and the-surety jointly ot the lowest rosponsible bidder, arrange for a contract between such bidder and Owner, and make ava lable as work progresses (even though there shouid be a default oI a surcess- ion of defaults under the contract or contracls of compleuon ananged under this paragraph) sufficient fundg lo pay the cost of compietion less the balance of the contract price; but not exceeding, incJuding other costs and damages for which the Surety may bc liable hereunder, th8 amount set forth in the first pa@graph hereof. The lerm 'balance of lhe cont acl price,' as used in this paragraph, shali mean the lotal amount payable by Owner lo Contractor under the Conlract 2nd any amendments therelo, less the amount properly Grogan Meridian City Council Meeting Agenda August 8, 2017 – Page 207 of 301 POWER OF ATTORNEY D i rect ln q u i d eslc laim s to : THE HARTFORD aond T'12 ons Ha.tfo.d Plaza Hartford, Connccticut 061 55 Bond.ClaimsitDth€hartford.com csli. 888-266.3,188 o/. laxr 860-757-5835) Agency Code: SurePathKNOW ALL PERSONS BY THESE PRESENTS THAT: x Hartford Fire lnsurancs Company, a corporation duly organized under the laws ofthc Statc ofConoecticut Hartford Casualty lnsurance Company, a corporation duly organized under thc lalvs ofthe State oflldiana Hartford Accidenl and lndemnlty Company, a corporation duly organized under the laws of the State ofConnecticut Hartford Underwriters lnsurance Company, a corporation duly orSanizcd und.rthe laws ofthc State ofConnccticut Twin City Fire lnsurance Company, a corporalion duly organized under the laws oflhc Strtc oflndiala Hartford lnsurance Company of lllinols, a corpo.ation duly organized under the laws ofthe Statc oflllinois Hartford lnsuranco company ot the Midwest, a corporation duly organizcd undcr thc laws ofthc Stat. oflndiana Hartford lnsurance Company of the Southeast, a corporation duly or8anized undcr thc la\f,s ofihc Statc ofFlorida r I having their home oflics in Hartford, Connecticut (hereinafter collectively referred to as the "Compan les') do hereby make, constitute and appoint Ann Higgins of Minneapolis, MN their true and laMul Attomey-in-Fact, to slgn its nam6 as surety(les) only as dellneated abovs by E, and to sxecule, sesl and acknowledge the following bond, undertaking, contracl or written instrument: Bond No.4I BSBHB'17'11 - on behalf of Tonka Equipment Company DBATonka water naming City of lvleridian as Obligee ln the amount ofsee Bond Form on behaf of the Companies in thelr business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaEnteeing bonds and undertakings required or permitted ln any actions or proceedings allo ,ed by law. ln Witness Whereof, and as authodzed by a Resoluuon of the Board of Dlrectors of the ComPanles on May 6, 2015 the Companies have caused these presents to be slgned by its Senior Mce Presldent and its corporate seals to ba h€reto affixed, duly attested by ils Asslstiant Secretary. Further, pursuant to Resotution of tho Board of Dkectors of the Companles, ths Companles hereby unamblguously affirm that th€y are and will be bound by any mechanically applied signatures applled to this Power of Attomey. @@@ffi frM On lhis 11th day of January, 2016, beforo me personally camo M. Ross Fisher, to me known, who being by me duly sworn, did depose and say: thal h6 resides in lho County of Hartford, State of Connecticut: that h6 is th€ Senior Mce President of th€ Companies, the corporations descdbed in and which executed the above instrument; that he knolys the seals ot the said corporations: that the seals afrixed to the said instrument are such corporate sealsi lhat they were so affixed by authority of tho Boards of Directors of said corporations and that he signed his STATE OF COIINECTICUT COUNTY OF HARTFORD John Gray, Assistant Secretary ) ss. Hartford M. Ross Fisher, Senior Vice President {AU"--\:'nt"V.^a Karhl..n T. M.ymrd Nola.y Public My Commi$ion ErpiEr luly ll' 2021 {-,_w*_ name thereto by like authority. Signed and sealed at the city of Hafford. CERIITICATE l, the undersigned, Assistant Mce President of the Companies, OO HEREBY CERTIFY that the above and foregolng is a true and correct copy of the Power of Attorney executed by said Companies, which is still in fulltorce etfective as of August '1, 2017 ,t?9 r9tt t0?0 tD?o l9! t surePath PoA 2016 @@@ffi@ Kevin Hsckman, Assistant Vice President F4- Meridian City Council Meeting Agenda August 8, 2017 – Page 208 of 301 ACKNOWLEDGMENT BY SURETY S IA Ih Olr lvlinnesota )-Count) of Hennepin On this lst day of Aug ust 20't7 , before me personally appeared Ann Higgins , knou'n to, me to be the Attomey-in-Fact of Hartford Fire lnsurance Company , thc corporation that executed the $ithin instrument, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, at my office in the aforesaid County, the day and year in this certificate l'irst above written. Notary Public in the Statc of Minnesota County of HennepinKesha N. Greene NOTARY PUBLIC Stete of Ulnnaaota cornmruon Erpm l-31 -2022 s-0230/GE 10/99 xoP h Wn Meridian City Council Meeting Agenda August 8, 2017 – Page 209 of 301 Meridian City Council Meeting Agenda August 8, 2017 – Page 210 of 301 BOND No. 4:LBSB.H.BJZ1 Labor And Matcdal Paymenl Bond ttlOTE: I nls tsOND lS lSSlf,O SffULTANEf,l.JSLY VYIIH PERFOEMAI*E BST{)OI'I PAGE 1 IN r.A.VOR OFTHE OTnNER COND(IO{Eo FCRTHE FULI AND FAITHFU,- I'ERFOR\TAITCE OF THE @VTA'C1,: rhar13305.W_are.rcry.er-.Q jr"are.pJy?"?sl*#,H,5"f ,af^l*";*"or arel utle, ol rla corlractor) as Principal, hereioafter ca led Prin(illal, and the Hartford_ Fire lnsurance Company st ,a , withoorporation organized and eristing under the lar,'is of the Stale of CT its principal of{ice in the City of .Harlford , as Surety, hereinafter called Surety. are heid ar]d firrdy bound (Jnto Cily qf Meridian 33 E Broadway Ave ste 106 MeridEnJD 83€112-"* rua,ii.. o.,.c6 tilh o,:h. o/vnor) as Obl gee, hereinafter cailed Owner. for theuse and benefit of daimants as hereinbelol defined, in the amount ot Three Hundred Ninety Thousand Two Hundred Dollars and 00/100 (tlar! rlil a tu." oqrd to rl lcttl ort-irad d tl. cdll/rct prirc) Douara($ O-9!_2!p-.qq, __ _ ), for the payment whereof Princioal, ano Surety blnd themselves, lheir helrs, executo,s, administratots, successors, and asslsns, iointly and severally, tirmly by these pre3enls. whorear, conti'actor has by written agr€ement oated enterec into a mntract with Owner for 9.Vp.ply._O_L.W-elL2-?-W"e!-e-r Treatment Fi .Lt_e-LErlv"rp.fr,'ent Pro #10626.E ln accordance wrlh drawings and specifications prepafed by (H€re t'rEsrl IJI nal"D, tllc attd add.e!) which conbact is cy reference made a oart hercof, and is heveinafter refened lo as lhe CONTRACT. Now, Therefors, ths condition of this obligatbn is such tha'! it th€ Principal shall promptly make payment to all claimanrs as herelnafter defined, ior all labor and ma+erial used or reasonably reqLired for use in the pertor- mance of the CONTRACT, then lhis obligstion shall be nult and void; othe^vls€ lt shall rem€in ln full force and elfect, sub.jecl hou.ever, 1o the following r:;onditions: 1. A clairnant is dofined as on6 having a direct contracl with lhs Princip€l or wilh a su5-contractor of ths Prrncipal for labor, malerial, ot both, used or reasonably required for use in the performance of lhe coitracl, Iabor and materid being construed to lnclude lhat part of water. gag, power, Iighl, hea1, oil, gasolina, telephone service or rental of equipment dhectly applirable to the CONTRACT. 2, The above named Prjncipal and surety hereby joinlly ard severally agree with the Owner that svery clairn- ant as herein defned, who has not been paid in tull beforo the expiration of a period of nin€ty (90) days after the date on which the last of such claimanfs work or iabor was dcn€ or performed, or materials were furnished by sucn daimant, may sue on 'fiis bond for the use of such cleiment, pros€cute the suit to final judgmcnt for such sum or sums as nay be jusUy cue clalmsnt, and have execution thereon The Otrner shall not bo liable for the paymBnt o, any costs or exper6es r.rf arry suclt suit. 3. No suit or action shall bB commerced hereunder by any claiman( (a) Uniess claimant, o{her than one having a oirect contrac{ vrilh the Principal, shall have giv€n written rrctice to any two of tfre following: Tne Principal, lhe Owner, or ile Surety above named, within ninety (91) cays afleI such claimant did or perforfi€d the last o, the vrork or laoor, s furnished the last of the materials for which said claim is marje, sbting with sulrslantbl accureLy lhe anlo(rnl dainted and the nBme of the party to whorn the materials wete furnished, or for whom the work o. labor was done or performed. Such Dolice shall be served by mairing the sam€ by registered inail or cortmed mail, postagg propaid, in an envelope addressed to the Principal, Owner or Surety, at any place where an oflice is regularly main-lained for the :ransaction of business. or servtxl irr arry manner in which legal process may be Served in the stale in which rhe aforesaid is krcated, seve that such selvice need not be made by a pubiic officer (b) After thB ono (1) year bllowing the dato on which Principal oeased work on said CONTR CT, it bein , that if any l,mitatron embcdied in toas bond i5 prohibiied by any law conuolling lhe h I mitation shall be deemec to be amended so as to b€ equd to tne minirr:um psriod (o) Olher by such law rt of competent j,rrisdiction in and for the county or othe: polltlcal subdivlsion of the slate a ot, or any part thereof, is sitlated, or in the Uni:ed States Dislrict Courl for the distrbt rn , or any part thercof, is situated, and not elsewhere. 4 Th€ amount bond shall be reduced by and 10 the extent of any paymen: or payments made in good faith hereunder, incusive oi tlrc paymenl by Suiety of mechanics' liens whlch may 0e tiled of record against said irnprovernent, whether cr not claim for the amount of such lien be presenied uncer and against this 30no _ Slgned and s€aled this day of A,D 2017 PRINCIPAL (Corporale eal) Wtre5g (l: lndlvlduai/PBnnerrhie)ane nka E t Com Tonka Water Atlest (ll CwprxuEr.r'r B]:. . Typod Nam€ .rd tle homas D. Davis Preside nt (A lA. Ftrm - Drclr,i.nl N6. t^3t1, rcbru.-r, 1970 Ed'tion &orcyed by Ti',r, A,rdrcen lrErit'rL sl tuLri(€cls) Altoff n-i'act (Corpnrale Seal)SUR:TY iNan€Wiaess {-'t___sis Michele L. Groqan Typ.d lYamc nn Hlsgia-s- .. . .. . Form S321 ag€ 2 Pdoleo io U SU THE HARTFORD KNOW ALL MEN BY THESE PRESENTS: Tonka Equipment Company DBATonka Water (.,-.,rn, Meridian City Council Meeting Agenda August 8, 2017 – Page 211 of 301 POWER OF ATTORNEY c8l/i 888-266-3488 or faxi 860-757-5835) KNOW ALL PERSONS BY THESE PRESENTS THAT: Aqency Code: SurePath Hartford Fire lnsurancs Company, a corpoBtion duly organized under thc laws ofthc Statc ofConnecticut Hart ord Casualty lnsuranco Company, a corporation duly organized under thc laws ofthe Statc oflndiana Hartford Accident and lndemnlty Company, a corporation duly organized under the laws ofthe State ofConnecticut Hartford Undorwriters lnsuranco Company, a corporation duly organizcd under the laws ofOc State ofConnecticut Twin City Fire lnsurance Company, a colporatioo duly organized under the laws ofthe Statc oflndiana Hartford lnsurance Company of llllnols, a corporation duly organized under the laws ofthe State oflllilois Hart ord lnsurance Company of the Midwesl, a corporation duly organizcd undcr thc laws ofthc Statc ofludiana Hartford lnsurance Company of the Southeast, a corporation duly organizcd undcr thc laws ofthc Stntc ofFlorida Di rcca ln q u i de s,/Claim s to : THE HARTFORD Bond T-12 Ono Harttord Plezs Hsrtford, Connocticut 061 55 Bond.Claims(Dlhohadford,com x having lheir home otfic€ in Ha(ford, Connecticul (hereinalter collecttuely rererred to as ths "Companl6s') do hereby make, constitute and appolnt Ann Higgins of Minneapolis, MN thelr true and laMul Attorney-in-Fact, to slgn lts name as surety(les) only as delineated above by 8, and to execute, seal and acknowledge the following bond, undertaking, contract or written Instrument: Bond No.4I BSBHB'1711 on behalf of Tonka Equipment Company DBA Tonka Water namlng City of Meridian as Obligee in th€ amount ofsee Bond Form on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteelng bonds and undertakings requked or permitted in any actions or proceedings allowed by law. In Witness Whereof, and as authorized by a Resolution of the Board of Directors of the Companies on May 6, 2015 the Companies have caused these presents lo be signed by its Senior Mce President and its corporate seals to be hereto affixed, duly attested by its Assistant Secretary. Further, pursuant to Resolution of the Board of Directors of the Companies, lhe Companies hereby unambiguously aflirm that they aro and will be bound by any mechanically applied slgnatures applied to this Power of Attomey. John Gray, Assistant Secretary M. Ross Fisher, Senior Mce President STATE OF COHI{ECTICUT r I .._ Hartford COUNTY OF HARTFORD , On this 11th day of January, 2016, before me personally came M. Ross Fisher, to me known, who being by me duly sworn, did depos€ and say: that ho residos in the County of Hartford, State of Connecticut; that he is th€ Senior Vlce Pr€sident of th6 Companiss, th€ corporalions described in and which executed the above inslrument; that he knows lhe seals of the said corporations: that the seals affixed to the said instrument ar€ such corporato seals: that they were so afflxed by authority of ths Boards of Directors of said corporations and that hs signed his name thereto by like authority. {Al-*--1:\l"V*. ^* Kalhl.en T. M.F.rd Notary Public My Commission Erpir.r July 31,2021 @@@ffi@ffi)@ frM @@@ffi@ffi@ l, the undersign€d, Assistant Vico Presid€nt of the Companies, DO HEREBY CERTIFY that the above and loregoing is a true and correct copy o[ the Power of Attomey execuled by said Companies, which is still in full lorce effective as of August 1 , 2017 Signed and sealed at the City of Hartford. {*-w*_ l9t t 19,!t SurePath PoA 2016 Kevin Heckman, Assistant Vice President fl ,F4- CERTIFICATE Meridian City Council Meeting Agenda August 8, 2017 – Page 212 of 301 ACKNOWLEDGMENT BY SURETY S 1A l'L OF lvlinnesota )"Count) of Hennepin On this 1st day of Aug ust 2017 , belore me pcrsonally oppeared Ann Higgins , known to, me to be the Attomey-in-Fact of Hartford Fire lnsurance Company . the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same, IN WITNESS wHEREOF, I have hereunto set my hand and affixed my ollcial seal, at my office in the aforesaid County, the day and year in this certificate lirst above written. Kesha N. Greene N otary Public in the State ol' Minnesota NO TARY PUBLTC County ol Hennepin t I State of tsl v Comml!9lon s-0230/GE 10/99 XDP Meridian City Council Meeting Agenda August 8, 2017 – Page 213 of 301 lA t. Meridian City Council Meeting Agenda August 8, 2017 – Page 214 of 301 oiQo'CERTIFICATE OF LIABILITY INSURANCE CERTIFICATE NUMBER:COVERAGES REVISION NUMBER DATE ( II/DO/YYYY) o7 /21/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY ANO CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AIIIENO, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF TNSURANCE DOES NOT CONSTTTUTE A CONTRACT BETWEEN THE tSSUt c TNSURER(S), AUTHORTZEO REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: lf the certiricate holder is an ADDTTTONAL INSURED, th€ pollcy(ies) must be endors€d. lf SUBROGATTON tS WA|VED, subject to the torma and conditlons of the policy, certain policieg may require an ondoasomont. A statement on this certificat€ does not conf€a righb to tho cortificate holder in lieu of such sndora€ment(s) PROOUCER RAN Agenqy, Inc. 1224 ForesLvjew !n N MapI€ clove MN 553 69- fi![[fcr necty xereoa PHONE (952, a?3-6584 (952) a73-7039 BeckyNGrana coD INSUiERIA) AFFOROIII6 COVERAGE rr{suRER 4 lEl.rc Inauralrc€ CoBpani€E 21{ 15 ursuREo TONKA EOUIPMENT COMPANY DBA: IONXA WATER 13305 Wateltouer Ci.rcle P].yrouth MN 55{{ 1- INSURER B: INSURER C INSURER D INSt'RER E POLICIES OF INSURANCE LISTEO AELOW HAVE BEEN ISSUED TO THE INSUREO NAMED AEOVE FOR THE POLICY PERIOD INDICATED, NOTWTHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT V\4TH RESPECT TO W{ICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTA]N, THE INSURANCE AFFORDED 8Y THE POLICIES DESCRIEED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS ANO CONDITIONS OF SUCH POLICIES, LIMITS SHOwl.I MAY HAVE BEEN REDUCED AY PA]O CLAIMS THIS IS TO CERTIFY THAT THE INSR T'YPE OF INSURAIiICE SUBR POUCY ETP EACH OCCURRENCE 3 1, 000, 000 DAMAGE TO RENTED PRFMISFS /Fr etrmr-]3 1, 000, 000 MEO EXP (&n/ dle oorson)10,000s P€RSONAI 8 AOV INJURY s L,000,000 GENERAL AGGREGCIE r 2,000,000 PROOUCTS, COMP/OP AGG r 2,000,000 L COMMERCIAT GENERAL LAAltiTY OCCUR GEN'L AGGR POLICY TE LIMIT APPLIES PER x L GEIIEtiAL LIABILITY Y Y 8D9-15-91 L2/3L / 2oL6 L2/ 3L/20L7 t s 1,000.000 aOOIY TNJURY (Pd p€rldl)t 5 PROPERTY OAMAGE ! AUTOflOBILE UABIL]TY ALl o\^r{ED AUTOS HIRED AUIOS SCHEOULEO AUIOS NONOl^^tEO AUTOSx Y 889-15-91 L2 / 3L/20L6 12/ 3a /20L1 s x x EACH OCCURRENCE s 5, 000 , 000UiIBRELLA UAA EICESS UAB OCCUR CLAITS-iIAOE AGGREGATE r 5, 000, 000 oEo RETENT]ON S Y 8.r9-15-91 t2/ 3r. /2OL6 L2/ 3r/20L1 g oTri- E L EACB ACCIOENT 1 , 000, 000$ E L OISEAS€. EA EMPLOYEE 1 ,000. 0005 r/voixERs @IPEt{sAIox AND EXPLOYERS' UAAUTY ANY PROPRIEIOR/PARTNER/EXECUTIVE OFFICER/TIEI'BER EXCLUDEDT(f,.n.lrbry in Nlt, DEscRPnoN oF op€RATIoNS bebw 8H9-15-91 2/ 3L/20L6 L2/3t /20t7 E ! OISEASE, POLICY LIMIT 1 , 000, 000s Inland Malino Inatallrtion Float6r 8C9-15-91 BC9-15-91 L2/3r/20L6 03/22 /2OL1 t2/ 3L /2OL7 t2/ 3r/20L1 Prq.ny/Pd OEa.nc. SIOo() O.dud6L/gor Cdn 125, 000 500, 000 A A A oEscdPnoN oF oPERAnoNs / LocanoNs / vEHtctEs latt ch acoRo t oi , Addtdon.t R.B.rt. 9ch.dur., f morr .9.c. t. nqutr.dlC€rtiflcate holder ia additional insured por ottdorsoDont CG7578 (5/15) CERTIFICATE HOLDER City of !laridian Purchasing I'lanageE 33 E. Broadway Av6 l-leridia.n ACORD 25 (2010/05) lNS025 (2oloos)01 CELLATION()() rD 83642 - o 1988-2010 ACORD CORPORATION. AI rights rs3ery6d, SHOULD AiIY OF TXE ABOVE DESCRIBED POLICIES BE CANCELLEO SEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIO S, AUiHORIZEO iEPRESENIAIIVE tx'-Y Th€ ACORD name and logo are rogistered m8rb ofACORD A UCITS aODIY INJURY (Ps accir'r) tr Meridian City Council Meeting Agenda August 8, 2017 – Page 215 of 301 COMMERCIAL GENERAL LIABILITY GENERAL LIABILITY ELITE EXTENSION This endorsement modiries insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM The COMMERCIAL GENERAL LIABILITY COVERAGE FORM is amended to include the following clarifications and extensions of coverage. The provisions of the Coverage Form apply unless modified by endorsement. A. EXPECTED OR INTENDED INJURY Section I - Coverage A, Exclusion a. is amended as follows: a. 'Bodily injury" or "property damage'expected or intended from the standpoint of an insured. This exclusion does not apply to "bodily injury' or "property damage' resutling from the use of reasonable force to protect persons or property. B. NONOWNED WATERCRAFT Section I - Coverago A, Exclusion 9.(2) is amended as follows: (2) A watercraft you do not own that is: (a) Less than 60 feet long; and (b) Not being used to carry person(s) or property for a chargei C. EXTENDED PROPERTY DAMAGE COVERAGE Section I - Coverage A, Exclusions j.(3) and (4) is amended to add the following: Paragraphs (3) and (4) of this exclusion do not apply to tools or equipment loaned to you, provided they are not being used to perform operations at the time of loss. SCHEDULE Limits Of lnsurance Deductible $5,000 Each Occurrence S250 Per Claim $1 0,000 Annual Aggregate The each occurrence limit listed above is the most we will pay for all damages because of "property damage' to property in the care, custody and control of or property loaned to an insured as the result of any one 'occurrence', regardless of the number of: (1) insureds: (2) claims made or'suits' brought; (3) persons or organizations making claims or bringing "suits". The aggregate limit listed above is the most we will pay for all damages because of "property damage' to property in the care custody and control of or proporty loaned to an insured during the policy period. Any payment we make for damages because of 'property damage" to property in the care, custody and conlrol of or property loaned to an insured will apply against the General Aggregate Limit shown in the declarations. b. Our obligation to pay damages on your behalf applies only to the amount of damages in excess of the deductible amount listed above. We may pay any part or all of the deductible amount listed above. We may pay any part or all of the deductible amount to effect settlement of any claim or'suit'and upon notification by us, you will promptly reimburse us for that part of the deductible we paid. c. lf two or more coverages apply under one "occurrence", only the highest per claim deductible applicable to these coverages will apply. d. lnsurance provided by this provision is excess over any other insurance, whether primary, excess, contingent or any other basis. since insurance provided by this endorsement is excess, we will have no duty to defend any claim or'suit" to which insurance provided by this endorsement applies if any other insurer has a duty to defend such a claim or "suit'. lf no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. D. PROPERW DAMAGE - ELEVATORS Section I - Coverage A.2. Exclusions paragraphs j.(3), j.(4), j.(6) and k. do not apply to use of elevators. This insurance atforded by this provision is excess over any valid and collectible property insurance (including any deductible) available to the insured and Section lV - Commercial General Liabllity Conditions paragraph 4. Othel lnsuranco is changed accordlngly. a cG7578(r15)lncludG copyrighted mat€rlal of ISO Propertiss, lnc. wilh i$ porml$lon'Page 1 of 6 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Meridian City Council Meeting Agenda August 8, 2017 – Page 216 of 301 E. FIRE, LIGHTNING OR EXPLOSION OAMAGE Except where it is used in the term "hostile fire", the word fire includes flre, lightning or explosion wherever it appears in the Coverage Form. Under Section I - Coverage A, the last paragraph (after the exclusions) is replaced with the following: Exclusions c. through n. do not apply to damage byfire, smoke or leakage from automalic fire protection systems to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to this coverage as described in Section lll - Limits of lnsurance. F. MEDICAL PAYMENTS lf Section I - Coverage C. Medical Payments Coverage is not otherwise excluded from this Coverage Form: The requirement, in the lnsuring Agreement of Coverage C., that expenses must be incurred and reported to us within one year of the accident date is changed to throe yeans. G. SUPPLEMENTARY PAYMENTS Supplementary Payments - Coverag6 A and B paragraphs 1.b. and 1.d. are replaced by the following: l.b.Up to $5,000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which lhe Bodily lnjury Liability Coverage applies. We do not have to furnish these bonds. 1.d.All reasonable expenses incuned by the insured at our request to assist us in the investigation or defense of the claim or "suit', including actual loss of earnings up lo $500 a day because of time off from \iork. H. SUBSIDIARIES AS INSUREDS Section ll - Who ls An lnsured is amended to add the following: 1.f. Any legally incorporated subsidiary in which you own more than 50% of the voting stock on the effective date of this policy. However, insured does not include any subsidiary that isan insured under any other general liability policy, or would have been an insured under such a policy but for termination of thal policy or the exhaustion of that policy's limits of liability. I. BLANKET AODITIONAL INSUREDS - AS REQUIRED BY CONTRACT 1. Section ll - Who ls An lnsured is amended to include as an additional insured any person(s)or organization(s) subject to provisions in Paragraph 2. below, (hereinafler referred to as additional insured) when you and such person(s) or organization(s) have agreed in a written contract or wriften agreement that such person(s) or organization(s) be added as an additional insured on your policy provided that the written contract or agreement is: a. Currently in effect or becomes effective during the policy period; and b. Executed prior lo an "occurrence" or offense to which this insurance would apply. However, the insurance afforded to such additional insured: a. Only applies to the extent permitted by law; and b. Will not be broader than that which you are required by the contract or agreement to provide for such additional insured: and c. Applies only if the person or organization is not specifically named as an additional insured under any other provision of, or endorsement added to, Section ll - Who ls An lnsured of this policy. 2. As provided herein, the insurance coverage provided to such additional insureds is limited to: a. Any Controlling lnterest, but only with respect to their liability arising out of their financial conkol of you: or premises they own, maintain, or control while you lease or occupy these premises. This insurance does not apply to structural alterations, new construction and demolition operations performed by or for that peGon or organization. b. Any architect, engineer, or surveyor engaged by you but only with respect to llability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by youi acts or omissions or the acts or omissions of those acting on your behalf: (1) ln connection with your premises, or (2) ln the performance of your ongoing operations. With respect to the insurance afforded to these additional insureds, the following additional exclusion applies: This insurance does not apply to ,'bodity injury", "properly damage" or "personal and advertising injury" arising out of the rendering of or the failure to render any professional services by or for you, including: ('l) The preparing, approving, or failing toprepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities. cG7578(r15)lncludes copyrighted mlterielof ISO Proporti6,lnc. $,ith its permisslon.Page 2 of 6 Meridian City Council Meeting Agenda August 8, 2017 – Page 217 of 301 This exclusion applies even if the claims agalnst any insured allege flegligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occurrence" which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of or the failure to render any professional services by or for you. c. Any manager or lessor of a premises leased to you, but only with respect to liability arising out of the ownership, maintenance or use of that part of a premises leased to you, subject to the following additional exclusions: This insurance does not apply to: ('l) Any "occurrence' which takes place after you cease to be a tenant in that premises. (2) Structural alterations, new construction or demolition operalions performed by or on behatf of such additional insured. d. Any state or govemmental agency or subdivision or political subdivision, subject to the follo ing: ('l) This insurance applies only with respect to the following hazards for wtlich any state or governmental agency or subdivision or political subdivision has issued a permit or authorization in connection with prembes you o/vn, rent or control and to which this insurance applies: (a) The existence, maintenance. repair, construclion, ereclion or removal of advertising signs, awnings, canopies, cellar entrances, coalholes, driveways, manholes, marquees, hoist away openings, sidewalk vaults. street banneE or decorations and similar exposures; or (b) The construction, ereclion or removal of elevators: or (c) The ownership, maintenance or use of any elevators covered by this insurance. (2) This insurance applies only with respect to operations performed by you or on your behalf for which any state or govemmental agency or subdivision or political subdivision has issued a permit or authorizalion. This insurance does not apply to: (a) "Bodily injury', "property damage" or "p€rsonal and advertising injury' arising out of operations performed for the federal governmenl, state or municipality; or (b) "Bodily injury' or "property damage,, included within the "products- completed operations hazard". Any vendor, but only wilh respect to "bodily iniury' or "property damage' arising out of 'your products' which are distibuted or soldin the regular course of the \€ndo/s business. With respect to the insurance afforded to these vendors, the follo\ ring additional exclusions apply: (1) The insurance afforded any vendor does not apply to: (a) "Bodily injuy or "property damage" for which any vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that any vendor would have in the absence of the contrac{ or agreement; (b) Any express warranty unauthorized by you; (c) Any physical or chemical change in the product made intentionalty by any vendor; (d) Repackaging, except when unpacked solely for the purpose of inspection, demonskation, testing, or lhe substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (e) Any failure to make such inspections, adjustments, tests or servicing as any vendor has agreed to make or normally underlakes to make in the usual course of business, in connection with the distribution or sale of the products; (0 Demonstration, installation, servicing or repair operations, except such operations performedat any vendo/s premises in connection with the sale of the product; (g) Products which, after distribulion or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for any vendor; or e cG7578(5-15)Paoe 3 ol6lncludes copyrighted mat.rial ot lS0 Prop3nieE, lnc. with lt psrmi36lon. Meridian City Council Meeting Agenda August 8, 2017 – Page 218 of 301 (h) "Bodily injury" or "property damage" arising out of the sole negligence of any vendor for its own acts or omissions or those ofits employees or anyone else acting on its behalf. However, this exclusion does not apply to: (i) The exceptions contained in Subparagraphs (d) or (0; or (ii) Such inspections, adjustments, tests or servicing as any vendor has agreed to make or normally undertakes to make in the usual course of business,in connection with the distribution or sale of the producls. (2) This insurance does not apply to any insured person or organization, from whom you have acquired such products, or any ingredient, part or container. entering into. accompanyrng or containing such products. f. Any Mortgagee, Assignee Or Receiver, but only with respect to their liability as mortgagee, assignee, or receiver and arising out of the ownership, maintenance, or use of the premises by you. This insurance does not apply to structural alterations. new construction and demolition operations performed by or for thal person or organization. g. Any Owners Or Other lnterests From Whom Land Has Been Leased, but only with respect to liability arising out of the ownership, maintenance or use of that part of the land leased to you. With respect lo the insurance afforded to these additional insureds, the following additional exclusions apply: (1) This insurance does not apply to: (a) Any "occurrence" which takes place after you cease to lease that land; (b) Structural alterations, new construction or demolition operations performed by or on behalf of such additional insured. h. Any person or organization from whom you lease equipment, bul only with respect to liability for "bodily injury', "property damage' or 'personal and advertising injury" caused, in whole or in part by your maintenance, operation or use ol equipment leased to you by such person(s) or organization(s). A person's or organization's status as an additional insured under this endorsement ends when their contract or agreement with you for such leased equipment ends. With respect to the insurance afforded to these additional insureds, this insurance does not apply to any'occurrence' which takes place after the equipment lease expires. i. Any Owners, Lessees, or Contractors for whom you are performing operations, but only with respecl to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: (1) Your acts or omissionst or (2) The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured. A person's or organization's status as an additional insured under this endorsement ends when your operations for that additional ansured are completed. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to: (1) "Bodily injury', "property damage" or "pe6onal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural. engineering or surveying services, including: (a) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, changeorders or drawings and specifications; or (b) Supervisory, inspection, architectural or engtneering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, trainang or monitoring of others by that insured, if the "occurrence" which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of or thefailure to render any professional architectural. engineering or surveying services. (2) "Bodily injury" or "property damage" occurring after: cG7578{r15)lncludes copyrighted matodrlor lS0 Properlie3, lnc. rryi0| its pemi3sion.Page I of 6 Meridian City Council Meeting Agenda August 8, 2017 – Page 219 of 301 (a) All work, including materials, partsor equipment furnished in connection with such work, on the pro.,ect (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (b) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization otherthan another contractor or subcontractor engaged in performing operations for a principal as a part of the same prolect. j. Any Grantor of Licenses lo you, but only with respect to their liability as grantor of licenses to you. Their status as additional insured under this endorsement ends when: 1. The license granted to you by such pe6on(s) or organization(s) expires; or 2. Your license is terminaled or revoked by such person(s) or organization(s) prior to expiration of the license as stipulated by the contract or agreement. k. Any Grantor of Franchise, but only with respect to their liability as grantor of a franchise to you. L Any Co-owner of lnsured Premises, but only with respect to their liabilily as co- owner of any insured premises. m. Any Concessionaires Trading Under Your Name, but only with respect to their liability as a concessionaire trading under your name, 3. Any insurance provided to any additional insured does not apply to 'bodily injury', "property damage' or "personal and advertising injury" arising out of the sole negligence or willful misconduct of the additional insured or itsagents, 'employees" or any other representative of the additional insured. 4. With respect to the insurance afforded to these additional insureds, the following is added to Section lll - Limits of lnsurance: lf coverage provided to any additional insured is required by a contract or agreemenl, the most we will pay on behalf of the additional insured is the amount of insurance: a. Required by the contract or agreement; or b. Available under the applicable Limits of lnsurance shown in the Declarationsl whichever is less. cG7578(r15)lncludE copyrightcd matorialoflSO Propenies, lnc. nilh its permlssion.Page 5 of 6 This endorsement shall not increase the applicable Limits of lnsurance shown in the Declarations. J. COVERAGE FOR INJURY TO CO.EMPLOYEES AND/OR YOUR OTHER VOLUNTEER WORKERS Section ll - Who is an lnsured, paragraph 2.a. (,t ) is amended to add the following: e. Paragraphs (al, (b), and (c) do not apply to your "employees' or'volunteer workers" with respect to 'bodily iniury" to a co-"employee' or other "volunteer worker". Oamages owed to an injured cojemployee" or "volunteer worke/' will be reduced by any amount paid or available to the injured co- "employee" or "volunteer worke/' under any other valid and collectible insurance. K. HEALTH CARE SERVICE PROFESSIONALS AS INSUREOS - INCIDENTAL MALPRACTICE Section ll - Who is an lnsured, paragraph 2.a. (,1) (d) is amended as follows: This provision does nol apply to Nurses, Emergency Medical Technicians, or Paramedics who provide professional health care services on your behalf. However this exception does not apply if you are in the business or occupation of providing any such professional services. L NEWLY FORMED OR ACQUIRED ORGANIZATIONS Section ll - Who ls An Insured, paragraph 3.a. is replaced by the following: 3.a. Coverage under this provision is afforded until the end of the policy period. This provision does not apply if newly formed or acquired organizations coverage is excluded either by the provisions of the Coverage Form or by endorsements. M. DAIIIAGE TO PREMISES RENTED TO YOU Section lll - Limits of lnsurance, paragraph 6. is replaced by the following: Subject to 5.a. above, the Damage To Premises Rented To You Limit, or $500,000, whichever is higher, is the mosl we will pay under Coverage A for damages because of "property damage'to any one premises, while rented to you, or in the case of damage by fire, smoke or leakage from automalic protection systems, while rented to you or temporarily occupied by you with permission of the owner. N. MEOICAL PAYMENTS - INCREASEO LIMITS Section lll - Limits of lnsurance, paragraph 7. is replaced by the following: 7. Subject to paragraph 5, above, the Medical Expense Limit is the most we will pay under Coverage C for all medical expenses because of "bodily injury" sustained by any one person, and will be the higher of: (a) 910,000; or Meridian City Council Meeting Agenda August 8, 2017 – Page 220 of 301 Q. UNINTENTIONAL FAILURE TO DISCLOSE EXPOSURES Section lV - Commerclal General Liability Conditions paragraph 5. Representations is amended to add the following: lf you unintentionally fail to disclose any exposures existing at the inception date of your policy, we will not deny coverage under the Coverage Form solely because of such failure to disclose. Hcn/ever, this provision does not affec1 our right to collect additional premium or exercise our nght of cancellation or non- renewal. This provision does not apply to any known injury or damage which is excluded under any other provision of this policy. R. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US Section lV - Commercial General Liability Condition paragraph 8. Transfei Of RlghG Of Recovery Against Othe6 To Us is amended to add the following: We waive any right of recovery we may have against any person or organization againsl whom you have agreed to waive such right of recovery ina written contract or agre€ment because of payments we make for lnjury or damage arising out of your ongoing operations or "your work" done under a contracl with that person or organization and included in the "products completed operations hazed". S. MENTAL ANGUISH Sec{ion V - Definition 3. is replaced by the following: "Bodily injury' means bodily injury, sickness or disease sustained by a person, including menlal anguish or death resulting from bodily injury, sickness or disease. T. LIBERALIZATION lf we revise this endorsement lo provide greater coverage without additional premium charge, we will automatically provide the additional coverage to all endorsement holders as of the day the revision is effective in your state. cG7578(S15)lnclude3 copydghtrd mrterialof ISO Proportl6,lnc. with its permisslon.Page 6 of 6 (b) The amount shown on the Declarations of this Coverage Part for Medical Expense Limit. O. DUTIES IN THE EVENT OF OCCURRENCE, OFFENSE, CLAIM OR SUIT Section lV - Commercial General Liability Conditions paragraph 2. is amended to add the following: e. The requirement in Condition 2.a. that you must see to it that we are notified as soon as practicable of an "occurrence" or an offense which may result in a claim, applies only when the "occurrence" or offense is known to: (1) You, if you are an individual or a limited liability company; (2) A partner, if you are a partnership: (3) A member or manager, if you are a limited liability company; (4) An "executive office/ or insurance manager, if you are a corporation; or (5) A trustee, if you are a trust. f. The requirement in Condition 2,b. that you must see to it that we receive nolice of a claim or "suit' as soon as practicable will not be considered breached unless the breach occurs after such claim or'suit' is known to: ('l) You, if you are an individual or a limited liability company; (2) A partner, if you are a padnership; (3) A member or manager, if you are a limited liability company; (4) An "executive officer" or insurance manager, if you are a corporation; or (5) A trustee, if you are a trust. P. PRIMARY AND NONCONTRJBUTORY AODITIONAL INSURED EXTENSION Section lV - Commercial General Liability Conditions paragraph 4. Other lnsurance is amended to add the following: This insurance is primary to and will not seek contribulion from any other insurance available to an additional insured under your policy provided that: (1) The additional insured is a Named lnsured under such other insurance: and (2) You have agreed in writing in a conlract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured. However, if the additional insured has been added as an additional insured on other policies, whether primary, excess, contingent or on any other basis, this insurance is excess over any other insurance regardless of the written agreement between you and an additional insured. Meridian City Council Meeting Agenda August 8, 2017 – Page 221 of 301 Meridian City Council Meeting DATE: Auqust 8, 2017 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Task Order 10044.N 4U Approval of Task Order 10044.N CH2M Hill Engineers, Inc. for the "WRRF HEADWORKS CAPACITY EXPANSION - PROCESS CONTROL SOFTWARE" project for a Not -To -Exceed amount of $201,223.00. MEETING NOTES 9 APPROVEP Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Page 1 Memo To: CJ Coles, City Clerk, From: Keith Watts, Purchasing Manager CC: Troy Thrall Date: 7/25/2017 Re: August 8 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the August 8th City Council Consent Agenda for Council’s consideration. Approval of Task Order 10044.N CH2M Hill Engineers, Inc. for the “WRRF HEADWORKS CAPACITY EXPANSION – PROCESS CONTROL SOFTWARE” project for a Not-To-Exceed amount of $201,223.00. Recommended Council Action: Award of Task Order 10044.N to CH2M Hill Engineers for the Not-To-Exceed amount of $201,223.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda August 8, 2017 – Page 223 of 301 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A Payment and Performance Bonds Received (Date): Rating: N/A Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Goodstanding N/A N/A I. PROJECT INFORMATION 4/17/2017 5/1/2018 N/A 17 7/24/2017 PUBLIC WORKS WRRF HEADWORKS CAPACITY EXPANSION - PROCESS CONTROL SOFTWARE INTEGRATION V. BASIS OF AWARD N/A N/A IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION 10/1/2015 July 24, 2017 VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Warren Stewart 6/30/2017 VII. TASK ORDER SELECTION (Project Manager to Complete) N/A Award based on Low Bid Highest Ranked Vendor Selected $201,223 Troy Thrall If yes, has policy been purchased? CH2M Hill Engineers III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3590 96164 10044.N TASK ORDER 7a RFP / RFQ BID Meridian City Council Meeting Agenda August 8, 2017 – Page 224 of 301 TASK ORDER NO. 1OO44.N Pursuanl to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN crTY oF MER|DIAN (OWNER) AND CH2M HILL ENGTNEERS, tNC. This Task Order is made this 18th day of Jul y 2017 and entered into by and between the City of Meridi an, a municipal corporation organized under lhe laws of the State of ldaho hereinafter referred to as "City", and accepted by H2M Hill En rS hereinafterlnc. referred to as "Syslem Programme/' and "Engineer" i n lhe Masler Agreement, pursuant to the mutual promises,covenant and conditions conlained in the Master Agreement (category 7a) b etween the above menti oned parties dated October 1, 2015. The Project Name for lhis Task Order is as follows: WRRF HEADWORKS CAPACITY EXPANSION -PROCESS CONTROL SOFTWARE INTEGRATION PROJECT UNDERSTAN DING The following Scope of work describes lhe services that will be provided by the system Programmer to complete the Process control software lntegraiion as described ln the conformed documenls for the city of Meridian wastewaler Resource Recovery Facility Headworks capacity Expansion project number 149129 dated January 201 7, completed by Brown and Caldwell hereinafter referred to as ,,Engineer of Becord or Engineer';. The plant control system software integration services for the following equipment will be performed under this single task order:o Plant control syslem software configuration for automated monitoring and control ol the new system funclions, as specified in the Contract Documents. lncludes the following:o Programming for (2) new Programmable Logic Controllers (pLC), one at the lnfluent Pump Station and one at Headworks.o Modifications to the existing plant control syslem WondeMare System Platform HMl, Historian, and Win91 1 alarm notification software.o Plant control system software programming services for integration of four package control systems (lnfluent Screens package, Screenings Washer/Compactor Package, Grit Dewaterer 1&2 package, and Odor Control). Configuration of the package system pLCs and OlTs is by others. ' configuration of (4) new Ethernet network switches (2 at the lnfluent pump station, 2 at Headworks). All other network switches, including those provided by package Task Order 1044.N WWRF Process Conkol Software tr{eg.ation page 1 ot 17CH2M HILL Engineers, lnc Meridian City Council Meeting Agenda August 8, 2017 – Page 225 of 301 system supplier or installed inside new electrical equipment, will be configured by others.o PLC configuration and testing for Ethernet communicalions to (6) Variable Frequency Drives (VFDs). VFD conliguration is by others. ' PLC conflguration and testing for Ethernet communications to (10) smart overload Communication Modules. Smart overload device configuration 'is by olhers. Work Approach System Programmer will complete the work in a phased approach. Phase_1 Software Planning: will include meetings with the owner, Engineer of Record,and Contractor to coordinate project schedule, control sequen;es, pLC code development, HMI graphics development, testing procedures, and iesting coordination. Ph.ase 2 sottware Development: will include pLC and HMI development, unwilnessed software test, witnessed software factory acceptance test, panel builder factory acceptance test. Phase 3 Software lmplementation: will include onsite loop lesting, functional testing, closed loop testing, and system acceptance test as described in seition 2s 0g oo. Thisphase will also include lraining and final tuning. Task 1 Project Management The purpose of this task is to manage, coordinate and lead system programmer activities and perform administration of the project conlrol system software exeiution and controlsystem software quality reviews. System programmer will provide the resources necessary for project initiation and management throughout the pioject. Activities include conlract administration, project accounting, Health & safety plan preparation, project documentalion, monitoring progress, change management, periodid invoicin!, ina closeout and archiving. The estimated level of effort issociated with these funciions is based on a 75 week duration from owner-issued notice-to-proceed to complelion for the tasks described herein. Change Management Request for Change (RFC): Changes made by the Engineer of Record, Owner, or contraclor to the city of Meridian wastewater Resource hecovery Facility Headworks capacity Expansion project conformed contracl Drawings and specitications that impact this scope ol work and or schedule will be submitted is an RFC by the owner to the system Programmer prior to implementing the change. The system programmer shall review the RFC and submit a response including cost and schedule impact!. The System Programmer may begin working on the change once terms are agreed upon and authorization is received f rom the Owner. SCOPE OF W ORK Task Orde|1044.N WWRF Proc6s Control Sottware lntegration CH2M HILL Engineers, lnc Page 2 ol 17 Meridian City Council Meeting Agenda August 8, 2017 – Page 226 of 301 system Programmer change Proposal (cp): lf the system programmer wants to proposean alternate solution to the conformed contract Drawings and Specifications or to 9uggest a change to lhe Contract, it will be done using a Cp form. The SystemProgrammer will provide inlormation describing the change and the cost or credit'beingproposed and the schedule imp__rcls. lf a cp is accepted, or partially accepted by th; Owner, the Owner will issue an RFC authorizing the change. Request for lnformation (RFI): The System programmer may request interpretation or clarification of the conformed collract Drawings and specificitions or the l/o list during the .construction of the project. Either the owner, Enlineer of Becord, conlraclor, orsystem Programmer may request additional informati6n from one of the other parties. The request section of the form will be tilled out by the party initiating the requesi. tiwtttbe sent to the Engineer of Record. The Engineer of' Retord will-distribuie it to the appropriate- party for a written response. The written response will be returned to the Engineer of Record who will distribute c€pies. lI the response to an RFI causes a change to this contract, the owner shall be notified. lf the Engineer of Record and owner concur, Owner will issue an HFC to the System programmer. See sample forms in Appendix A. Deliverables . Completed RFC responses. . Completed CP forms. o Completed RFI forms. . Monthly invoices and progress reports. . Monthly schedule updates. Task 2 Construction Support Services The purpose of this task is to coordinate construclion schedules and equipment submittals with the Contractor and Owner in order to provide successful integration of the control system software. r Participate in Pre-Construction meeting at the project site with Owner and Contraclor (2 people at 4 hours each) . Review Contractor's preliminary construction schedule (2 people at 2 hours each) ' Review 25 associated conlractor submittal packages from the following sections and provide review responses. Up to four submittals/re-submittals assumed (up to a total of 1 50 hours). o 01 32 00, Conslruction Progress Documentation o 0l 75 00, Testing, Training, and Commissioning o 01 79 00, Demonstration and Training Task Order 1044.N WWRF Process Contro Sottware lntegration CH2M HILL Engineec, nc Page 3 of 17 Meridian City Council Meeting Agenda August 8, 2017 – Page 227 of 301 o 25 06 30, Schedules for lnlegraled Automation lnstrumentation and Terminal Devices o 25 06 30.85, lnstrument Schedule o 25 08 00, Commissioning of lntegrated Aulomation o 25 99 00, lntegrated Automation Control Sequences for process Systems o 25 99 15, Control Sequences o 26 08 00, Commissioning of Electrical Systems o 26 24 19, Low Voltage Motor Control o 26 29 23, Low Voltage Adjustabte Frequency Drives o 40 06 20.13, Power Acluated Valve and Gate Schedule for process Services o 40 90 00, lnslrumentation and Control for process Systems. o 40 91 00, Primary Process Measurement Devices, (includes all 40 91 subsections) o 40 94 43, Programmable Logic Controllers o 40 95 00, Process Control Hardware o 40 95 13, Process Control panels and Hardware o 40 95 23, Process Control lO Modules o 40 95 33, Process Control Networks o 40 95 4i|, Process Control Hardware lnterfaces o 40 95 53, Process Control Switches o 46 21 53, Perforated Plate Screens o 46 21 73, Screenings Washer Compactors o 46 23 23, Grit Removal Equipment o 43 23 63, Grit Processing Units ' Review associated requests for information (RFls) and provide responses. up to ten RFI responses assumed (up to a total of 30 hours). o lncidental coordination with contractor (maximum 36 hours, average 2 hours per month in accordance with Milestone Schedule below.) Deliverables o Submittal review comments. Task Orde. 1044.N WWRF Process ConkolSottware lntegration CH2M HILL Engins€rs, lnc Page 4 ol 17 Meridian City Council Meeting Agenda August 8, 2017 – Page 228 of 301 . RFI responses. Task 3 Software Planning (Phase 1) The purpose ol this task is to coordinate planning activities with the Engineer, owner andcontractor in order to define roles and responsibilities. workshops ard included to allowsyslem Programmer, owner and Engineer of Record to review the control sequences, and to further define the details of the control sequences prior to beginning software development. . System Programmer Kickoff Meeting o Schedule and lead one 2-hour workshop at the proiect site. . Review procedures for exchanging information with Owner, Engineerof Record, Contractor, System lntegrator, and package System Vendors including: . ContractorSubmittals . System Programmer Submittals . Contractor RFls o l/O lnterface Summaries (spreadsheet maintained and submitted by Contractor per 25 08 0O 2.02D) . I9.t Plans (maintained and submitted by Contractor per 25 08 00 1.018) . Control Sequences (maintained and submitted by System Programmer for Engineer Approval) . Training plans (maintained and submitted by Contractor per01 75 00 1.04C) . Review Construclion Schedule and determine update frequency. o Reference Sections . 01 75 00, Testing, Training, and Commissioning . 25 08 00, Commissioning of lntegrated Automation . 25 99 00, lntegrated Aulomation Control Sequences . 25 99 15, Control Sequences . 40 90 00, lnslrumentation and Control for process Systems . 40 95 39, Fiber Optic process Control Networks r Control Sequences Task Order 1044.N WWBF Process Conkot Software lntegration CH2M HILL Engineers, lnc Page 5 of 17 Meridian City Council Meeting Agenda August 8, 2017 – Page 229 of 301 o o o L.ead one S-hour Preliminary Control Sequence Workshop at the project site with Owner staff and Engineer of Record to review the control sequences as described in sections 25 99 00 and 25 99 .15 and to further define the details of the control sequences necessary for programming. Noles from the workshop will be used by System programmeito update the Control Sequence document. Revised Control Sequences io be lpproved by Engineer of record and Owner. Once revised, the System Programmer will assess the quantity and level of changes resulting fromthe Preliminary Control Sequence Workshops and submit Change Proposal forms if needed prior to developing preliminary code and prLr to. scheduling Final Control Sequence Workshop. System progranimer will follow the intent of the written control sequences through tlie use of the City's current software programming standards, while not requiring Requests for Change to transpose into the current standard. Lead one 1-hour Final Control Sequence Workshop at lhe project site with Owner staff and Engineer of Record lo review and iinalize the control sequences. Workshop to include review of preliminary process graphics and custom control pop-up graphics. 'Notes from these workshop_s will be used by the System programmer to update theControl Sequences document. Revised Control Sequences to be 3pproved by Engineer of Record and Owner. Once revised, the System Programmer will assess the quantity and level of changes resulting from the Final Control Sequence Workshop and submit -nange prdposal forms if needed prior to proceeding with task 4. All Gontrol Sequence documenl edits to be completed by the System Programmer and approved by the Engineer of Record and Ownei. Deliverables o Meeting minutes from System Programmer Kickoff meeting . Preliminary control sequences workshop notes. . Final control sequences workshop notes. o Revised control sequences document. . Up to 10 preliminary process graphics. . Up to 5 preliminary custom control pop-up graphics. Task 4 Software Development (Phase 2) The purpose of this task is to complete the programming of the plant control system software, demonstrate the software lunctions to thi owneiand Engineer of Record, andlo integrate the screenings vendor package control system into the-plant control system. Reler to enclosed rable 2, subsystem Details, for a description of lhe syslems inctuded in this scope of work. Page 6 of 17Task Order 1M4.N WWRF proc€ss Control Software lnlegration CH2M HILL Enginesrs, lnc Meridian City Council Meeting Agenda August 8, 2017 – Page 230 of 301 1.1 qlstgm Programmer will provide the following services for each of the 2 subsystems listed in Table 2: o PLC and HMI programming based on the resulls of the final Control Sequences workshops. o llO t9 7 process graphics per subsystem, no more than 20 total including interface with package control systems. o Up to 3 custom control pop-up graphics per subsystem, no more than 10 total including interface with package control systems. o Modify Navigation graphic, Site plan graphic, and control network graphic. o Modify up to 5 existing Wondenivare lntouch graphics that are affected by lhe process modifications. o Win9l1 Programming o Modify existing Wingl 1 sottware for adding up to 1OO new dial-out alarms associated with the project. Syslem programmer will create alarm list based on final Control Sequences for Owner assignment of dial-out alarms. . Hislorian configuration in accordance with Owner slandard syslem platform templates. . Maintain redline electronic copies of Control Sequences lhroughout the development and implementation phases of the project. Submit weeiiy edits to Owner and Engineer of record for approval. (Note: System programmer to maintain master copy of Control Sequences and formal change log). . Unwitnessed software demonstration test to confirm that the pLC and HMI programs are ready for the Factory Acceplance Test (FAT). This test does not include vendor package PLCs, VFDs, or smart overload devices. r FAT o Complete FAT software test forms and submit lor Owner approval. Task Order 1044.N WWBF Process Control Software lntegration CH2M HILL Engineers, lnc o Participate in FAT in coordination with the Contractor and System lntegrator as specified in Section 25 08 00 3.02. The software portion of the FAT will be conducted by System Programmer ,or demonstration lo Owner and Engineer of Record that the software functions operate as defined in the current control sequences documenl, as much as practical. o The total effort lor PLC panels FAT includes up to 2 person days (1 person for 2 days) at the panel builder's shop to test the panels. o Once the PLC panels FAT is completed successfully a separate software FAT located at the project site will be scheduled and includes up to 6 person days (2 people for 3 days) to demonstrate the software functions. Page 7 ol 17 Meridian City Council Meeting Agenda August 8, 2017 – Page 231 of 301 . Documentation o Develop a sottware user's guide for the additional plant control system control functions to inslruct operalors how lo use the control system graphics for system operation. lncludes screen shols of the new and revised HMI graphics, written operating instructions, electronic copy of the final control sequences document, and pDF copy of the final test documentation. Guide will match detail and style of user's guide developed for the Fermentation project. o Develop an eleclronic online help system using the software user's guide including -graphical conventions, symbols, icons, colors, navigition, login/logoff procedure, functional descriptions and display images. iopics will be dynamically linked with the table of contents. Online help will be called from a button within the graphical operator inlerface. Deliverables o Process graphics for approval . Custom popup control graphics for approval o Preliminary software users guide o Software FAT test forms o Software FAT results Task 5 Software lmplementation (Phase 3) The purpose of this task is to install the Plant conlrol syslem software additions, provide required field testing, provide owner training, and to complete the system startup and tuning. 5. 1 system Programmer will assist lhe contractor with fiber optic network testing as specified in section 40 95 33 3.02.8 following the contractors prerequisite fiber testing. o Provide temporary scADA HMI and PLC software on laptop to tesl new liber optic network independent of the existing plant f iber network. . Once new fiber optic network is patched into the existing planl fiber network by others, confirm thal all existing and new network communications are functioning correctly at the plant HMl. 5.2 system Programmer will provide the following services for each of the subsystems listed in Table 2: o HMI software inslallation and configuration. o SCADA network switch configuration (2 switches). . lO network switch contiguration (2 switches). Pag€ 8 ol 17Task Order 1044.N WWRF Process Control Sottware lntegration CH2M HILL Engineers, lnc Meridian City Council Meeting Agenda August 8, 2017 – Page 232 of 301 . 1 person, 3 days each per PLC (6 person-days lotal) Control System Closed Loop Testing as described in Section 25 08 00 3.04.C including PID loop tuning, batch controls o I person, 1 day each per PLC (2 person-days total) Page 9 ol '17 . Variable frequency drive (VFD) Ethernet communication configuration (6 VFD's, note additional VFD's are provided as part of a package control lystem and will be configured by their specilic providers). All other VFD ionfiguratioh is by others. . Smart motor overload Ethernet communication configuration (10 Smart OL,s). All other smart overload conliguration is by others. . Network switch communication lailure testing: network node failure testing to verily that network alarming is confirmed when a loss of communication occurs-. . Testing o Prior to beginning each test phase, System programmer will review Contractor test result submittals ol each required prerequisite test to confirm syslems are ready for System programmer testing. System Programmer lesting to commence no less than 2 weeks following review and approval of the Conlractor's prerequisite test result submittals. o Upon completing each test phase, System programmer will submit test results for Owner and Engineer approval and signature. o Component Test Phase . Loop Testing as described in Section 25 Og 00 3.03.G in collaboration with Contractor. Test each instrument loop as an integrated system from the field instrument to the HMl. l/O counts based on section 40 96 15. . Local t/O: 55 Dl, 1t DO, 9 Al, 3 AO. . Network t/O: 1 18 Dt, 1 7 DO, 42 At, 9 AO. o lnternal Panel l/O: up to an additional 10 l/O points (note these are not included in section 40 96 j 5) . 1 person, 4 days each per pLC (g person_days lotal) o System Test Phase (plant wate| . Process Conlrol Strategy/Functional Testing as described in Secrion 25 08 00 9.04.8 including debugging pLC control logic, exercising conlrol strategies, verifying alarming functions and veritying inlerlocks. Task Ord6r 10,14.N WWRF Process ControlSoftware tntegration CH2M HILL Enginee.s, lnc Meridian City Council Meeting Agenda August 8, 2017 – Page 233 of 301 a Training Deliverables o o Classroom training onsite following System Test phase, prior to Operational Test Phase, lwo 2-hour sessions (up to 4 hours total). Live control room training using plant HMI and functional pLCs, operating with plant water. Two 2-hour sessions (up to 4 hours total). software test documenlation forms for signature by an owner representative authorized to witness and approve successf ul test complelion. o Fiber optic software test results o Component test results o System test results o SAT test results Monthly redlined electronic copy of control sequences document to be submitted to Owner, Engineer of Record, and Contractor. T€sk Order 1044.N WWRF Process Conlrotsoltware tntegration CH2M HILL Engineers, lnc o Operational Test Phase (process fluids) . Perform System Acceptance Test (SAT) as described in Section 25 08 00 3.05A. o Each component of the system operates correctly with all other components of the system. o Analog control loops operate in a stable manner. o Hardwired and sottware equipment inlerlocks perform correctly. o Process control sequences perform correctly. o PLC application program performs monitoring and control lunctions correctly. r Operator interface graphics represent the monitoring and control f unctions correctly. . Up to 12 hours per PLC. o Final Tuning . Final tuning adjustments of all plD loops, timing sequences, and alarm selpoints. . Up to 8 hours per PLC. Pag€ 10 ol 17 Meridian City Council Meeting Agenda August 8, 2017 – Page 234 of 301 . Final electronic copy of lP address list. . Updated Wonderware HMI application. . Updated Wondenivare Historian tag database export. . Updated Wonderware DAServer conflguration export. o Final PLC programs. o Final Win911 program. r Final Soflware Users Guide. REIMBURSABLE EXPENSES Reimbursable travel expenses for this Task Order, as allowed by the Master Agreement, have been estimated based on the assumed lravel iummarized in Table t below. Task Trip or Meeting Descri ption sri 8€TEar> =gEEoc oac'6 !to l!-c:sE2 E36o ol!F(J alEE E$: _g .:F aL>6i='E I e g= l. rt l! Fc,1 (No Travel 2 Pre-ConstructionMeeti ng 1111 1 1 System Pro grammer Kickoff Meetin 1111 L L3 Control Sequences Review Worksho ps 7211 2 1 Control Sequences Finalize Worksho ps 121 1 2 1 2 Factory Acce ptance Tests, Panels 7211 2 1 24 Factory Acceptance Tests , Software Functions 1322 3 4 6 SCADA and lO Network Con fig and FO Network Testi ngLZ 1 I 2 1 2 VFD / Smart OL Communication Co nfiguration 1311 3 2 3 Compo nent Test Phase 8 6 85 System Test Phase Functional Testi ng 231 2 6 4 6 Operational Test Phase Closed Loo p Testing 2Lt2 2 2 Tra ining 21t2 2 2 Task Order 1044.N WWRF Procsss ControlSoftware lntegration CH2M HILL Engineers, lnc Table 1: Reimbursable Travet Expenses 2 24t2 Page 11 ol 17 Meridian City Council Meeting Agenda August 8, 2017 – Page 235 of 301 AS U MPTIONS Because of system Programmer's experience and understanding of owner's plant control system and programming standards, section 40 gg 00i process controlSottware is replaced in entirety by this scope of work. Any sollware licenses required for this project are supplied by others and are not included in this scope of work. Control funclionality is based on the conformed specifications. o Any functionality changes proposed during workshops will be reviewed and approved by.the Engineer of Record and Owner for {unctionality, schedule and budget impacts belore proceeding with detailed pLC arid HMI programming. o Any functionality changes proposed during Software Development, FAT, or lmplementation will be reviewed and approved by the'Engineer oi Record and Ownerfor functionality, schedule and budget impac'is before implementing the change. o Any functionality changes that require modification to field equipment orthe construction of field equipment shall be processed with the Contractor through the Contract Modification Frocedures by the Engineer of Record or Owner as required prior to implementing the functionality change, unless directed otherwise by the Engine6r of Record and Owner. PLC and.HMl prog_ramming for this project will be done remolely from the sile,primarily in CH2M Corvallis and Boise otfices. PLC l/O to be programmed and tested is based on section 40 96 15.35. Engineer of Record, conlractor, or owner changes to the l/o list shall be issued as ariRFc. System Programmer shall have no less than 30 working days prior to FAT to implement each change or as agreed to in the RFC response. System Programmer to use the Owner standard Allen Bradley ControlLogix version 24 and Wondenarare Archestra system platform version 20i4 R2 Sp1 . - PLC programming effort is based on using the System programmer,s existing add- on instructions (AOls) similar to lhose used on the post Aeration pLC Upgrade project. HMI programming effort is based on using the Owner,s existing Archestra object templates similar to those used on the Post Aeration pLC Upgrade project. PLC and HMI tagging format will be based on tags listed in section 40 96 tS.3S. Owner will use tags in section 40 96 15.35 for entering and assigning tags within the Plant Maintenance Management System (Hansen). Owner modification of tags to be completed prior to the software planning phase of the project. a a a a Task Order 1044.N WWRF Process Control Software lntegration CH2M HILL Engineers, lrrc Page 12 of 17 Meridian City Council Meeting Agenda August 8, 2017 – Page 236 of 301 . New HMI graphics will be developed using Wonderware System platform Objects similar to those used on the Post Aeration PLC Upgrade project. . Win91 1 modifications will add up to 100 new alarms based on new pLC programs. ' onsite software testing will nol begin until preliminary equipment lesting has been suc€essfully completed by the contractor and authorization to proceed is issued to System Programmer. Preliminary testing means that all wiring is complete and tested, lield instrumentation is calibrated and operational, phaseiolation has been confirmed on all 3-phase powered rotating machinery, all required manufacturer's startup service is complete (including receipt of Manufacturer's certificate of Proper lnstallation, where required by specification), and local manual control of all equipment has been confirmed. . lt is assumed lhat all travel for Factory Acceptance Test will occur within 500 miles of Meridian, ldaho. ' Test.resulls signed by owner and Engineer of Record are confirmation that testing has been completed successfully. Repeat of tests following sign ofi or additional testing beyond what is described in this scope are not included and will be resolved using contract modilication procedures described in Task 1 . . Test delays or interruptions due to Contractor, Engineer of Record, Owners or vendors work are not included and will be resolved using contract modilication procedures described in Task 1 . o Failed tests resulting from Engineer of Record errors, conlraclor errors, equipment problems or issues outside the control of the system programmer will be submitted by the system Programmer to the owner for resolution by the associated parties. Impacts to programming resulting in errors listed above will be resolved using contract modification procedures described in Task 1. . System Programmer is not accountable for errors and omissions in the conslruclion contract documenls. lmpacts to programming will be resolved using contract modification procedures described in Task I . . contraclor staff will be available for coordination and assistance with field equipment during software testing. . System Programmer will use software test documentation forms for signature by an aulhorized Owner representalive (similar to those used lor previous work executed at the WWRF by System Programmer). ' Milestone schedule is based on Engineer of Record provided start date of June 2017 and 18 month project duration. . Temporary controls described in Section 01 50 00, or Oj 57 2g are by others and are not included in this scope of work. Task Order 1044.N WWBF Process ControlSottware Integration CH2M HILL Engineers, lnc Page 13 ol 17 Meridian City Council Meeting Agenda August 8, 2017 – Page 237 of 301 lnstallation, testing and configuration of HVAC systems, networked telephone systems, distributed antenna system, and fire and alarm systems are by others and not included in this scope of work. Contractor RFls associated with System Programmer tasks will be reviewed by System Programmer prior to Engineer of Record issuing a response to the Contractor. Configuration of VFD's and smart overload devices by CH2M is limited to the pLC communicalion interface. All other contiguration by others. a Task Order 10,l4.N WWBF Process Controlsoltware Integration CH2M HILL Engineers, lnc Page 14 of l7 Meridian City Council Meeting Agenda August 8, 2017 – Page 238 of 301 MILESTONE SCHEDULE PLANNING (Tasks 2 and 3) Notice to Proceed: Contractor Preconslruction Meeting Syslem Programmer Kickoff Meeting Control Sequences Review Workshop Control Sequences Finalize Workshop DEVELOPMENT (Iask 4) Sottware Development PLC Panel Factory Acceptance Test IMPLEMENTATION (Task 5) lnfluent Pump Station lnf luent Screens Grit Systems lntegrated System Startup Training Commissioning Period Final Completion July 2017 June 2017 July 2017 July 2017 Aug 2017 July 2017 - February 2018 January 2018 June 2018 June 2018 June 2018 July 2018 July 2018 August - November 2018 November 2018 Thelollowing schedule is based on a Notice to proceed (NTp) from the City by 2017 and resulting in f inal implementation being completed by November zbt a.issued on a different date will change the schedule accordingiy. July TIME OF COMPL TION and COMPENS ATION SCH EDULE A NTP c o M PE NSATI ON AN o coM PLETION sc HE DU L E Task Descri ton Due Date Com ton 1 ecl ManP nt . 6115t17 - 9/3U18 $19,486 I 2 Construction Support Services . 6/15117 -9t30t18 . $44,937 (laboo $703 (expense) Travel 3 Software Planning (Phase 1). 6115t17 - 8t31t17 . $18,576 (labor) $2,494 (expense) Travel Task Order 1044.N WWRF Process Controi Software lntegration CH2M HILL Engineers, lnc Page 15 ol 17 Meridian City Council Meeting Agenda August 8, 2017 – Page 239 of 301 4 Software Development (Phase 2) 7/10/17— 1/31/18 ■ $62,829 (labor) $3,592 (expense) Travel 5 Software Implementation (Phase 3) ■ 6/4/18 —11/28/2018 ■ $38,985 (labor) $9,621 (expense) Travel TASK ORDER TOTAL„ $201,223.00 - The Not -To -Exceed amount for this Task Order is two hundred one thousand two hundred twenty three dollars ($201,223) per the attached Rate Schedule. No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy, Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager. Any travel and/or reimbursables paid will be paid as part of the Nat -To -Exceed Task Order Total per the Compensation and Completion Schedule above. CITY OF MERIDIAN FW ""' oi� C-A� �. Dated: Approved by Council: Attest: CJ C Vis, CIT LERK Purchasing Approval BY: KEITH WATfS, Purchasing Manager City Project Manager Troy Thrall Task Order 1044A WWRF Process Control Software Integration CH2M HILL Engineers, Inc CH2M HILL E I EERS, INC. BY: _... . dwl_� Mark Bowen Dated: .ter\ /I City or �w fi IDIAN�. IDAHO SEAL Departtnknt BY: ill WARIIEN STE ART, City Dated: 7 - -- 1'7 Page 16 of 17 Attach ment A 2017 _ 2018 RATE SCHEDULE lggl Ordel 1044 N WWBF process Conkot Sottware tntegration CH2M HILL Engine€rs, lrr Page 17 ol 17 Meridian City Council Meeting Agenda August 8, 2017 – Page 241 of 301 city of L.ridian Detailed Slatement of Revenues and Expenditures - Rev and Exp Report 3590 - lltt Consttuction Projects 60 - Ente4rlile Fr]'l.I Etor, 7a/7/2016 Throuqh 9 /30/2 017 Keith 96t64 10044 10044.d Budget with Amenclment s Current Year Actual Budget Remainj. ng Percent of Budget Remaj.oing 6,339,023.66 70?, 458.50 413.21 't39,643 .49 6,338,610.45 132 | L84.99) 99.99s (4.55)r 10044.c 10044. k 10044.M Cap-itaI Outlay Headworks Improvements Headworks/Fine Screens WRXE Headworks Capacity Expansion - Design WRRE Grit Removal. Equj.pment for the Headworks Expansion Proj WRRF Headworks Capacity Expansion Construction surveying WRRE lleadworks Capacity Expansion Specj.af Inspections 82,0',7 3.04 82,073.00 0.00 0.00 16,500.00 (16,500.00) 0 .00 t29,96',7 .00 tt29,96'1 .00) '7 , L28 555.16 968, 596.70 6t159,958-46 1 t 128 | 555 -76 ___9.,_!:2.,2:3-j.6 0.003 0.00, 8 6.41t 86.411 Total Capital Outlay TOTAL EXPENDITURES Date. 1/24/l'1 02.55.31 PM 968, s96.70 Meridian City Council Meeting Agenda August 8, 2017 – Page 242 of 301 Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4V PROJECT NUMBER: ITEM TITLE: AP Invoices Paid August 2, 2017 - $553,700.53 MEETING NOTES u7APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP & MABEL'S LABELS Deposit Account Stamps for Checks - Qty 7 175.00 01 General Fund ADA COUNTY PROSECUTOR DR16-0970, 15% of $593.00 from Auctioned Vehicle, CR# 30014 88.95 01 General Fund ADA COUNTY SHERIFF'S OFFICE 17-0363, 220/4th quarter Dispatch Services 21,667.30 01 General Fund ADVANCE AUTO PARTS fleet truck 31 tail light - qty 1 4.19 01 General Fund AERIAL MASTERY LLC Fourth of July Aerial Photos by Drone - Qty 2 Hours 120.00 01 General Fund ALERTSENSE INC AlertSense Core AlertSense Critical CONNECT(Internal)2,495.00 01 General Fund AXON ENTERPRISE INC Body Worn Camera Accessories - Qty 25 706.96 01 General Fund BELFOR USA GROUP INC Final Water Damage Repair at PD Admin Bldg 1,368.54 01 General Fund BELFOR USA GROUP INC Water Damage Repair at PD Admin Bldg 4,352.55 01 General Fund BERRY ELECTRICAL SERVICES, INC.17-0050, Repair streetlight 116D 7/9/2017 275.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.17-0050, Repair streetlight 28650B 7/9/2017 144.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.17-0050, Repair streetlight 40928C 7/9/2017 136.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.17-0050, Repair streetlight 93D, 7/9/2017 275.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.17-0050, Streetlight repair pole 59D,60D,61D, 7/14/17 239.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.17-0050,Repair streetlight 40596C,30608B,30609B,30610B7/9/17 40.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.Damaged pole 29112B, replaced 7/9/2017 3,956.20 01 General Fund BERRY ELECTRICAL SERVICES, INC.Damaged pole 29581B, replaced 7/9/2017 3,956.20 01 General Fund BERRY ELECTRICAL SERVICES, INC.Damaged streetlight 30239B, repaired 7/9/17 3,316.20 01 General Fund BERRY ELECTRICAL SERVICES, INC.Homecourt HVAC repairs 678.06 01 General Fund BERRY ELECTRICAL SERVICES, INC.Replaced damaged pole 28822B, 7/14/2017 3,256.00 01 General Fund BOISE FITNESS EQUIPMENT Maintenance of Gym equipment City Hall on 6/12/17 45.00 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.17-0253 softball umpire services 7/10-7/15/17 - qty 67 games 3,046.49 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.17-0253 softball umpire services 7/17-7/21/17 - qty 41 games 1,864.27 01 General Fund BRIGHT IDEAS LIGHTING COMPANY PD Admin Stairway Lights - Retrofitted 2 Can Lights to LED 170.00 01 General Fund BRIGHT IDEAS LIGHTING COMPANY Server Room Lights @ PD Admin - Replaced Light & Relocated L 200.00 01 General Fund BROWNELLS Firearms Training Equipment - Timers, Qty 2 249.98 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC AC & Fuel System Repair for Unit # 120 266.55 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC AC Repair for Unit # 40 209.71 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC fleet truck 11 air conditioner repairs 158.19 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Fuel Pump for Unit # 120 650.20 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change for Unit # 140 65.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change for Unit # 141 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 153 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 156 55.00 Date: 7/27/17 01:57:53 PM Page: 1Meridian City Council Meeting Agenda August 8, 2017 – Page 244 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 157 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 158 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 162 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 37 25.45 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Front Brakes and Engine Light for Unit #46 457.10 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Front Brakes, Wheel Bearings for Unit # 135 799.80 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC One Tire due to Non Repairable Flat Unit # 16 155.60 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Replace master window switch for Unit #27 290.50 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC tubes for John Deere 997 mower - qty 2 36.76 01 General Fund BSN SPORTS, INC.adult sports field bases - qty 4 457.76 01 General Fund CABLE ONE 112461900, Cable Service City Hall, 7/16/17-8/15/17 36.75 01 General Fund CANYON HONDA Left Heated Grip Repair for Unit # 526 18.54 01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash July 2017 29.99 01 General Fund CITY OF NAMPA Landlord Training 2017, CDBG Admin 1,000.00 01 General Fund COMMERCIAL TIRE 220/flat repair on ladder truck, MF021 54.25 01 General Fund CTA ARCHITECTS 17-0039 RWT Pathway design services contract - June 2017 4,421.42 01 General Fund D & B SUPPLY 1 Bag Dog Food for K-9's 48.99 01 General Fund DEBEST PLUMBING, INC PSTC Toilet Repair - Men's Room 120.00 01 General Fund DEBEST PLUMBING, INC unclog Tully Park women's restroom toilet 200.75 01 General Fund DELL MARKETING L.P.Acrobat Pro DC 2017 License MLP Universal English Perpetual 2,835.81 01 General Fund DELL MARKETING L.P.VLA Acrobat Pro DC 2017 License 315.09 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. 2009 Ford E-450 Camera Van VIN#6170 Unit#SCV-01 518.00 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. 2009 International Workstar Vac Truck VIN# 1586/Unit# SCH-01 222.00 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. 2016 Freightliner Vac Truck VIN# 4457/SCH-02 Plate#C19957 Dr 222.00 01 General Fund HOBSON FABRICATION CORP PSTC Cooling System Inspection / Diagnosis 170.00 01 General Fund HOME DEPOT CREDIT SERVICES 220/Parts for Plumbing Repair at Station 1 - Qty 2 5.68 01 General Fund HOME DEPOT CREDIT SERVICES Replacement Equipment for Patrol Cars 162.63 01 General Fund HOME DEPOT CREDIT SERVICES Spray Texture, Stain, Spackle - Qty 5 60.66 01 General Fund HR SPECIALIST HR Specialist renewal & Employment law renewal, C. Ritchie 246.00 01 General Fund HRE LLC 220/Speaker fee, 2 day leadership dev course, 6/29-6/30/17 3,800.00 01 General Fund IDAHO CORRECTIONAL INDUSTRIES desk light repairs for S Siddoway 187.50 01 General Fund IDAHO POWER 2205054725, Police Power July 2017 -4,638.22 Date: 7/27/17 01:57:53 PM Page: 2Meridian City Council Meeting Agenda August 8, 2017 – Page 245 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund IDAHO POWER New City Hall, Power, July 2017 9,798.17 01 General Fund INTERMOUNTAIN GAS 098-162-3000-8 Intermountain Gas July 2017 899.15 01 General Fund JAYKER WHOLESALE NURSERY discount credit for 2017 Arbor Day tree; ref 0000142039 (21.65) 01 General Fund JAYKER WHOLESALE NURSERY Locust & Pear trees for downtown - qty 3 883.85 01 General Fund L.N. CURTIS AND SONS 220/Battery, connectors & cords to repair hose roller- Qty 9 347.75 01 General Fund LAKEVIEW GOLF COURSE instructor fee - Youth Golf 7/10-7/12/17 - qty 15 720.00 01 General Fund LAWN CO MAINTENANCE sprinkler repairs at various contracted sites & Homecourt 1,085.47 01 General Fund LEVEL 3 COMMUNICATIONS, LLC.Level 3 Communications, July 2017, 268238-5 1,053.99 01 General Fund MASTERCARD MC Com-Dev, #4558, 5/28/17 Statement -(54.25) 01 General Fund MASTERCARD MC Com-Dev, #4558, 6/28/17 Statement -52.25 01 General Fund MASTERCARD MC Pre-Pay Parks#2, #3725, Low Balance as of 7/24/17 2,000.00 01 General Fund MELENA BUSS instructor fee - Zumba 7/5-7/10/17 - qty 4 96.00 01 General Fund MERIDIAN TROPHY 220/award 76.00 01 General Fund MODERN PRINTERS Business Cards for K.Nagy & S.Galbreaith 56.00 01 General Fund NAPA AUTO PARTS -20 Washer Fluid, Air Freshener - Qty 3 8.37 01 General Fund NAPA AUTO PARTS 220/1 Adhesive cleaner St. 3, shop supplies 12.62 01 General Fund NAPA AUTO PARTS 220/air filters, BR35 - Qty 6 71.94 01 General Fund NAPA AUTO PARTS 220/Airhose for Air Van, MF006 22.01 01 General Fund NAPA AUTO PARTS 220/cleaner for vehicle - Qty 4, St. 3 50.48 01 General Fund NAPA AUTO PARTS 220/Parts to repair fuel tank for training generator - Qty 4 43.76 01 General Fund NAPA AUTO PARTS 220/shop supplies, adhesive cleaner, St. 3 - Qty 12 151.44 01 General Fund NAPA AUTO PARTS 220/vehicle wax & polish, St. 3, shop supplies - Qty 4 31.56 01 General Fund NAPA AUTO PARTS Lids for 5 Gallon Buckets for Meth Lab Containers 11.96 01 General Fund NAPA AUTO PARTS Sunshade for K-9 Vehicle, Buckets & Lids for Meth Lab Equip 50.31 01 General Fund NAPA AUTO PARTS Sunshades for K9 Vehicles 19.98 01 General Fund NAPA AUTO PARTS Tire Pressure Nozzle & Gauge for Compressor on K9 Bldg 53.99 01 General Fund NAPA AUTO PARTS Vehicle Sun Shades for Spare K9 Units - Qty 2 19.98 01 General Fund NATURES CHOICE Kleiner Park pond treatments for weeds 1,800.00 01 General Fund NESMITH BROTHERS TOWING Tow Vehicle for Investigation - 16-3736 100.00 01 General Fund OFFICE DEPOT, INC.220/Gluesticks - Qty 1 Pk 5.01 01 General Fund OFFICE DEPOT, INC.220/Index labels - Qty 1 Pk 6.91 01 General Fund OFFICE DEPOT, INC.220/paper, markers, highlighters - Qty 4 47.94 01 General Fund OFFICE DEPOT, INC.calculator - qty 1 59.12 Date: 7/27/17 01:57:53 PM Page: 3Meridian City Council Meeting Agenda August 8, 2017 – Page 246 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund OFFICE DEPOT, INC.ID badge reels & clips - qty 3 16.41 01 General Fund OFFICE DEPOT, INC.paper, binder clips, postits, bands, folders - qty 8 54.61 01 General Fund OFFICE DEPOT, INC.paper, correction tape, bands, wipes, paper laminating pouch 96.09 01 General Fund OFFICE DEPOT, INC.pens - qty 1 pkg 5.49 01 General Fund OVERHEAD DOOR COMPANY 220/Repair St. 1 garage door due to damage from engine hitti 1,187.00 01 General Fund OXARC, INC.Traffic Cones for Patrol Vehicles - Qty 10 78.97 01 General Fund PARTS, INC. (Sold - Use Napa Auto Parts Account) trailer hitch lock for parking trailers - qty 1 24.99 01 General Fund PAUL'S MERIDIAN STINKER Fuel for Blue Fusion, Lic# C18461 32.13 01 General Fund PAUL'S MERIDIAN STINKER super unleaded fuel for truck 30 57.00 01 General Fund PAUL'S MERIDIAN STINKER super unleaded fuel for truck 9; unleaded for equipment 131.49 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 18 73.43 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 31 70.01 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for truck 15; diesel for transfer tank 286.30 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for truck 6 & equipment 24.47 01 General Fund PLATT Light bulbs for City Hall - Qty 60 157.20 01 General Fund PLATT Wire connectors - push in for City Hall - Qty 400 52.32 01 General Fund PRESIDIO NETWORKED SOLUTIONS GROUP LLC Con-Smartnet Renewal 1,711.16 01 General Fund PRO FORCE LAW ENFORCEMENT Taser Holsters for Patrol - Qty 6 352.19 01 General Fund RMT EQUIPMENT Jacobsen 311 mower hydro filter cap - qty 1 51.43 01 General Fund ROCKY MOUNTAIN ROLL bounce house rentals for July 4, 2017 event 706.00 01 General Fund RON LUNDQUIST p/a equipment & music for July 4, 2017 fireworks event 200.00 01 General Fund SAFETY ENTERPRISE, INC.06/2017 training - Lifting, PPE Face Eyes, BBP 75.00 01 General Fund SALT LAKE WHOLESALE SPORTS Firearms Training Ammo 4,637.36 01 General Fund SAWTOOTH LAW OFFICES Five Mile Creek Path Seg H2 agreement preparation & review 200.00 01 General Fund SCHINDLER ELEVATOR CORP Quarterly Service Agreement for Elevators at City Hall 1,590.00 01 General Fund SIGNS, ETC Graphics for Bike Helmets 25.00 01 General Fund SIGNS, ETC Misc Vinyl Numbers for Patrol Vehicles 28.00 01 General Fund SILVER CREEK sprinklers for HMS ball fields - qty 18 177.26 01 General Fund SILVER CREEK sprinklers for Storey & Tully ball fields - qty 6 443.15 01 General Fund SIMPLEX GRINNELL 17-0128, 8/2017- Monthly fire alarm monitoring all locations 466.74 01 General Fund SITEONE LANDSCAPE SUPPLY, LLC Toro spray rig handgun nozzles - qty 3 7.20 01 General Fund SYNCB/AMAZON 1 Pk Bumper pads and 7 heaters 20.86 01 General Fund SYNCB/AMAZON 220/2 Baking sheets, St. 1 42.70 Date: 7/27/17 01:57:53 PM Page: 4Meridian City Council Meeting Agenda August 8, 2017 – Page 247 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SYNCB/AMAZON 220/Incentives, sugar packets - Qy 2 Cases 29.00 01 General Fund SYNCB/AMAZON Envelopes for Mailing Plans - Qty 1 Box 165.77 01 General Fund SYNCB/AMAZON Supplies for the City Gym 2.28 01 General Fund T-ZERS SHIRT SHOP Evidence Tech Uniforms 129.75 01 General Fund TATES RENTS (GENERAL OFFICE)concrete saw rental fo Bark Park sidewalk 7/10/17 58.00 01 General Fund THE COBLE COMPANY Lieutenant Badge for Stock - Qty 1 65.50 01 General Fund THE UPS STORE Postage for Mailing Evidence to Lab 42.20 01 General Fund UNIFORMS 2 GEAR A. Reyes, New Hire Class A Shirt - Qty 2 128.50 01 General Fund UNITED HERITAGE INSURANCE FICA third party / STD benefit payments qtr end 6/30/17 179.49 01 General Fund UPSON COMPANY Homecourt roof leak troubleshooting/repairs 1,478.34 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data FY2017, 6/21/17-7/20/17 1,174.22 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones 2017 - 6/21/17-7/20/17 7,840.70 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 FY2017 - 5/21/17-6/20/17 214.61 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 FY2017 - 6/21/17-7/20/17 150.12 01 General Fund WIENHOFF & ASSOCIATES, INC Pre Employment Testing - Qty 2 60.00 Total 01 General Fund 120,404.34 20 Grant Fund governmental CITY OF NAMPA Landlord Training 2017, CDBG Admin 1,000.00 Total 20 Grant Fund governmental 1,000.00 60 Enterprise Fund ADA COUNTY HIGHWAY DISTRICT 17-0355, Sewer Maint Rapair, NW 1st, Broadway/Pine - 5/2017 64,276.43 60 Enterprise Fund ANALYTICAL LABORATORIES INC.Lead & Copper Testing 7,410.00 60 Enterprise Fund ANGELA DAVIS Refund, 1414371403, Wat/Sew/Trash, 4058 W Niemann St, Title 123.88 60 Enterprise Fund BHS SPECIALTY CHEMICALS 17-0142 Ferric Chloride 6,999.00 60 Enterprise Fund BHS SPECIALTY CHEMICALS 17-0349 Credit for over charge per pound on D-foam it (1,034.00) 60 Enterprise Fund BHS SPECIALTY CHEMICALS 17-0349 D-foam it (2,200#)3,674.00 60 Enterprise Fund BOE - Boise Office Equipment XKP547491, Copier Lease 5/1/17-5/31/17 275.80 60 Enterprise Fund BOE - Boise Office Equipment XKP547491, Copier Lease 6/1/17-6/30/17 275.80 60 Enterprise Fund BOE - Boise Office Equipment XKP547491, Copier Lease 7/1/17-7/31/17 275.80 Date: 7/27/17 01:57:53 PM Page: 5Meridian City Council Meeting Agenda August 8, 2017 – Page 248 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund BOWEN COLLINS & ASSOCIATES, INC 17-0319,SCADA Upgrades, Services 6/3-6/30/17 2,551.25 60 Enterprise Fund CH2M HILL ENGINEERS, INC 17-0269 Labor for software development & technologist 9,431.41 60 Enterprise Fund CHALLENGER COMPANIES, INC.17-0357,S Black Cat Lift Station Improv,service thru 6/30/17 21,443.56 60 Enterprise Fund CHRISTOPHER & LISA ANTHONY Refund, 1020016403, Wat/Sew/Trash, 3893 N Watersong Way, Aut 105.19 60 Enterprise Fund CHRISTOPHER JACOBSEN Refund, 1632176001, Wat/Sew/Trash, 103 W Claire St, Title Co 74.64 60 Enterprise Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash July 2017 2.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 16-0153,Well 30, Consulting services 6/1-6/30/17 6,622.72 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0040, Water Main Ext Lake Hazel/Locust,6/1-6/30/17 541.24 60 Enterprise Fund D & B SUPPLY 18inch Hedge Trimmer Qty 1 299.95 60 Enterprise Fund DC ENGINEERING 17-0102 Panel testing for clarifier 3 142.50 60 Enterprise Fund DC ENGINEERING On-Call SCADA Programming Work 5/16, 5/18/17 570.00 60 Enterprise Fund DC ENGINEERING Well 25 PLC Programming Work 5/30/17 475.00 60 Enterprise Fund DENNIS G & L. JEANNIE MONTGOMERY Refund, 2251392002, Wat/Sew/Trash, 210 E Ada St, Auto Pay Pr 189.00 60 Enterprise Fund EL-ADA, INC.El-Ada June 2017, Meridian Cares Program, Qty 7 49.00 60 Enterprise Fund EWING CO., INC.16-0359,WRRF Centrate Mod. Const services 4/1-4/30/17 13,025.74 60 Enterprise Fund EXECUTRAIN OF IDAHO Access Intro, Access beyone basics classes for Tawnya C 1,100.00 60 Enterprise Fund FASTENAL COMPANY 2inch Chip, White Bristle for Fire Hydrant Painting Qty 20 6.20 60 Enterprise Fund FASTENAL COMPANY 5/8inch SS Flat Washer Qty 180 526.68 60 Enterprise Fund FERGUSON ENTERPRISES INC.14in General Purpose Premier Saw Blade - Qty 1 150.00 60 Enterprise Fund FERGUSON ENTERPRISES INC.2Pipe CMPD Qty 2 42.00 60 Enterprise Fund FERGUSON ENTERPRISES INC.Blind flange for digester 3 project 202.51 60 Enterprise Fund FERGUSON ENTERPRISES INC.Coupling Brass, Brass Union, Locking Lid Hasp, Brass Nip Qty 1,197.55 60 Enterprise Fund FERGUSON ENTERPRISES INC.Onelock, Long SLV, GSKT, MJ T Head, Anti Rotan Qty 340 2,732.64 60 Enterprise Fund FERGUSON ENTERPRISES INC.rubber drop gasket 8 inch 88.00 60 Enterprise Fund FISHER SCIENTIFIC Draeger tubes for sulfide monitoring 511.56 60 Enterprise Fund GLORIA GAMINO Refund, 2595061102, Wat/Sew/Trash, 1021 N Biltmore Ave, Prop 321.44 60 Enterprise Fund GOLDEN SANDS GENERAL CONTRACT Refund, 9901070301, Dumpster, 3265 E Goldstone Dr, Dumpster 271.88 Date: 7/27/17 01:57:53 PM Page: 6Meridian City Council Meeting Agenda August 8, 2017 – Page 249 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund GUARD PRODUCTS INC 17-0344 ST-2520 chemical to remove struvite from digester 34,128.00 60 Enterprise Fund H.D. FOWLER COMPANY Sprinkler parts for repair 362.80 60 Enterprise Fund HACH COMPANY BOD nutrient packs 110.51 60 Enterprise Fund HD SUPPLY WATERWORKS Brass Union No Lead Qty 3 44.64 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Fire Hydrant Paint Pro Safety Red Qty 3 113.94 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Padlocks/Well 27 Valves lock out Qty 3 59.94 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Parts for temp probe project, five mile creek, upstream 73.22 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Plunger & brush caddy plus tension rod for Collections bldg 35.94 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Shower curtain, rod, liner & rings for Collections bldg 45.69 60 Enterprise Fund HR SPECIALIST Admin Prof Today Subscription 1 Yr Renewal, #43606603, PW 89.00 60 Enterprise Fund HR SPECIALIST Executive Leadership Subscription 1 Yr Renewal, #43619049,PW 159.00 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business card printing for Laurelei McVey 46.25 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business cards for Garrick Nelson PE 46.25 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards for T. Parrish Qty 500 46.25 60 Enterprise Fund IDAHO POWER 17-0371,Well 29, Install Transformer, Final as of 7/10/2017 16,915.00 60 Enterprise Fund INTERMOUNTAIN GAS 098-162-3000-8 Intermountain Gas July 2017 4,075.97 60 Enterprise Fund JACK HENRY & ASSOCIATES INC Bank Fees, June 2017 637.34 60 Enterprise Fund JASON WINKLE Refund, 1632090004, Wat/Sew/Trash, 2320 N Kelsey Pl, Custome 35.74 60 Enterprise Fund JEFF A PRUETT Refund, 1447060402, Wat/Sew/Trash, 1795 N Tessa Ave, Custome 56.91 60 Enterprise Fund JOANNE & RICHARD DANIELS Refund, 1414363602, Wat/Sew/Trash, 3044 N Sagefire Ave, Titl 149.68 60 Enterprise Fund JUB ENGINEERS 17-0100,Sewer Main Rep.NW1st,Design service 3/5-4/29/17 4,457.45 60 Enterprise Fund JUB ENGINEERS 17-0280,Sewer Main Rep.E Wash&Carlton,service 2/5-3/4/17 1,380.10 60 Enterprise Fund JUSTIN D. PIRTLE Refund, 1419715803, Wat/Sew/Trash, 2663 N Phoenix Ave, Stopp 52.52 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Seal for stock; seals to rebuild spare mixer, fermentation & 111.72 60 Enterprise Fund KATEY JONES Per Diem, K. Jones, SWIT Meeting & Training, McCall ID, 7/28 38.25 60 Enterprise Fund KELLY JO VINCENT Refund, 2404158204, Wat/Sew/Trash, 2838 W Santa Clara Dr, Cu 5,834.57 Date: 7/27/17 01:57:53 PM Page: 7Meridian City Council Meeting Agenda August 8, 2017 – Page 250 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund KENNETH & NANCY ELWER Refund, 0504110702, Wat/Sew/Trash, 879 E Tallinn St, Auto Pa 47.85 60 Enterprise Fund KNIFE RIVER 17-0172&17-0255,Black Cat Trunk Sewer Ph5, Payapp2 7/11/17 186,924.23 60 Enterprise Fund LAURA A. NEWELL Refund, 1631229806, Wat/Sew/Trash, 1516 W Lowry St, Customer 28.20 60 Enterprise Fund LAYNE of IDAHO, INC.Well 15 Reconstruction, Set pump and motor, 5/17/2017 5,294.50 60 Enterprise Fund LYNN DEE ANCELL Refund, 0470018603, Wat/Sew/Trash, 5845 N Arliss Ave, Custom 67.50 60 Enterprise Fund MASTERCARD MC Com-Dev, #4558, 5/28/17 Statement -2.00 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0315,WRRF Capacity Exp FY15,services 6/26-7/9/17 5,741.30 60 Enterprise Fund MATT KEHOE & CASSIDY FUERTES Refund, 0919050502, Wat/Sew/Trash, 847 W Woodpine St, Custom 92.13 60 Enterprise Fund MATTSON DIST CO., INC.Qdisc Plug 303 SS, 1/4inch MPT Qty 6 41.67 60 Enterprise Fund MERIDIAN FOOD BANK Public Works Week Sponsor Donations 2,539.40 60 Enterprise Fund MICHAEL & LISA RAMSEY Refund, 1632050807, Wat/Sew/Trash, 626 W McGlinchey Ave, Cus 115.31 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.8 inch punch & chilsel holder with replacement punches 160.06 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.AED sign 22.28 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.First aid kit supplies 110.28 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Portable sump pumps 236.98 60 Enterprise Fund MYFLEETCENTER.COM Oil change on Pretreatment truck C15593 31.99 60 Enterprise Fund MYFLEETCENTER.COM Signature Oil Change & Light Bulb for C13726 40.78 60 Enterprise Fund NAPA AUTO PARTS Battery for Veh. C17214 144.33 60 Enterprise Fund NAPA AUTO PARTS Break cleaner for cleaning equipment 23.88 60 Enterprise Fund NORCO Acetylene, Dissolved, Compressed Oxygen Qty 3 145.90 60 Enterprise Fund NORCO Fire Ext, Fire Ext Sign, Particule Respriator, Earplugs, CPR 153.54 60 Enterprise Fund NORCO Signs for Fire Ext & First Aid Kits - Qty 44 117.64 60 Enterprise Fund O'REILLY AUTO PARTS Shop Supplies, Antifreeze & Gal Motor Oil - Qty 4 74.96 60 Enterprise Fund OFFICE DEPOT, INC.2 keyboards for Jackie M and Kathi B 89.98 60 Enterprise Fund OFFICE DEPOT, INC.Copy paper, pencils - Qty 4 57.58 60 Enterprise Fund OFFICE DEPOT, INC.File folders, pens, labels - Qty 4 67.59 60 Enterprise Fund OFFICE DEPOT, INC.Flashdrives qty 3 21.84 60 Enterprise Fund OFFICE DEPOT, INC.Letter Openers - Qty 1Pkg 4.19 60 Enterprise Fund OFFICE DEPOT, INC.Pens - Qty 1 Dozen 26.29 60 Enterprise Fund OFFICE DEPOT, INC.Stapler, Paper, Toner, Post-It Notes - Qty 8 375.29 60 Enterprise Fund OFFICE VALUE - MERIDIAN Air Freshner Qty 2 9.68 60 Enterprise Fund OFFICE VALUE - MERIDIAN College Rule Paper Stock Qty 2 11.96 Date: 7/27/17 01:57:53 PM Page: 8Meridian City Council Meeting Agenda August 8, 2017 – Page 251 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OFFICE VALUE - MERIDIAN Index Tabs, Clr Protectors Qty 4 36.16 60 Enterprise Fund OLDCASTLE PRECAST, INC 2x2x6 Eco-Block Qty 8 440.00 60 Enterprise Fund OXARC, INC.17-0057 Well 19-484gl, #24-190gl Qty 674gl 1,140.62 60 Enterprise Fund PACIFIC STEEL & RECYCLING Ballards for Collections Equipment Facility bldg 2,340.52 60 Enterprise Fund PARAMOUNT SUPPLY CO.Packing for plunger pumps 611.99 60 Enterprise Fund PATRICK STIFFLER Refund, 05502901, Wat/Sew/Trash, 5801 N Claret Cup Way, Cust 76.36 60 Enterprise Fund PLATT 4-6 Kit Splc Kit Qty 2 9.18 60 Enterprise Fund PLATT Conduit couplings for Collections Equipment Facility project 10.55 60 Enterprise Fund PLATT LED area lights to repair broken lights at digesters 797.34 60 Enterprise Fund PLATT Returned plugs-not needed.(69.44) 60 Enterprise Fund PLATT Supplies for electrical connection of Collections Equipment 460.59 60 Enterprise Fund POLLARDWATER.COM HDPE M/hole Ins, Flat Cover Qty 2 167.68 60 Enterprise Fund POSTNET Postage Mailing for Backflow Compliance Ltrs 7/5 Qty 18 67.74 60 Enterprise Fund POSTNET Postage Mailing for Backflow Non Compl ltrs 6/2/17 Qty 2 2.87 60 Enterprise Fund POSTNET Postage Mailing for Backflow Non Compl Ltrs 6/2/17 Qty 38 98.27 60 Enterprise Fund POSTNET Postage Mailing for Backflow Non Compl Ltrs 6/20/17 Qty 6 18.97 60 Enterprise Fund POSTNET Postage Mailing for Backflow Non Compl Ltrs 6/9/17 Qty 1302 929.12 60 Enterprise Fund POSTNET Postage Mailing for Backflow Non Compl ltrs Qty 414 7/6/17 329.60 60 Enterprise Fund RACHELLE N. & CHRISTOPHER J. HORRAS Refund, 0808045403, Wat/Sew/Trash, 988 E Washakie St, Auto P 93.36 60 Enterprise Fund REED A. LARSON Refund, 2590010902, Wat/Sew/Trash, 715 N Kayden Way, Auto Pa 93.49 60 Enterprise Fund RICKY LEE & ADELINA FRANDIN Refund, 0885012803, Wat/Sew/Trash, 4164 N Beaham Pl, Custome 71.54 60 Enterprise Fund ROB ROSE Refund, 1020018602, Wat/Sew/Trash, 1856 W Canyon Ranch St, C 59.65 60 Enterprise Fund ROBERT COLBORN Refund, 1420172001, Wat/Sew/Trash, 2050 N Scioto Pl, Auto Pa 64.33 60 Enterprise Fund RUSSELL S. HOEFLICH & BONNIE K. KITTLESON Refund, 0748006403, Wat/Sew/Trash, 2336 E Summer Dawn Dr, Cu 47.66 Date: 7/27/17 01:57:53 PM Page: 9Meridian City Council Meeting Agenda August 8, 2017 – Page 252 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund SCOTT HARRIS Refund, 0990192302, Wat/Sew/Trash, 3960 N Bryce Canyon Pl, C 57.09 60 Enterprise Fund SIMPLEX GRINNELL 17-0128, 8/2017- Monthly fire alarm monitoring all locations 105.95 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC Parts to repair sump pump leaks at N. Black Cat lift station 44.28 60 Enterprise Fund SPF WATER ENGINEERING, LLC 17-0316,Well 29, Construction services 6/1-6/30/2017 2,093.75 60 Enterprise Fund STEPHEN HULBERT Per Diem, S. Hulbert, SWIT Meeting & Training, McCall ID, 7/ 38.25 60 Enterprise Fund STEPHEN POOLE Refund, 3074380402, Wat/Sew/Trash, 958 W Waltman Dr, Custome 43.18 60 Enterprise Fund SYNCB/AMAZON 1 Pk Bumper pads and 7 heaters 453.60 60 Enterprise Fund SYNCB/AMAZON 2 Monitor risers for Katey Jones and Stephen Hulbert 330.38 60 Enterprise Fund TINA J. KENNEDY Refund, 1522166607, Wat/Sew/Trash, 1612 W Sandalwood Dr, Tit 197.08 60 Enterprise Fund TROY THRALL Reimburse, T. Thrall, PE License Renewal, 7/31/17-7/31/19 100.00 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data FY2017, 6/21/17-7/20/17 866.80 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones 2017 - 6/21/17-7/20/17 2,352.53 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 FY2017 - 5/21/17-6/20/17 (675.61) 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 FY2017 - 6/21/17-7/20/17 632.66 60 Enterprise Fund WATERTECH Quarterly analytical testing on boiler 3, 4 & hot water loop 500.00 60 Enterprise Fund WAYNE DUNLAP Refund, 0890112003, Wat/Sew/Trash, 327 E Copper Ridge St, Au 68.17 60 Enterprise Fund WILLIAM & JOY TILLEY Refund, 1607160203, Wat/Sew/Trash, 2625 NW 11th Ave, Custome 56.41 60 Enterprise Fund WILLIAM O'BRIEN Refund, 3074266203, Wat/Sew/Trash, 468 S Outfield Way, Custo 113.00 60 Enterprise Fund WW GRAINGER, INC Microporous hooded coverall-size XLG 142.36 Total 60 Enterprise Fund 432,296.19 Report Total 553,700.53 Date: 7/27/17 01:57:53 PM Page: 10Meridian City Council Meeting Agenda August 8, 2017 – Page 253 of 301 Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 4W PROJECT NUMBER: ITEM TITLE: AP Invoices for Payment - $696,800.71 MEETING NOTES rte✓ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ACE AUTO BODY Replace Front Bumper Cover for Unit #131 1,914.14 01 General Fund ADA COUNTY PROCESSING CENTER Ada County: Release Liablity of Vehicle Assets Sold 10.50 01 General Fund AFLAC T5581, August 2017, AFLAC 3,316.91 01 General Fund AMERICAN DOOR SERVICE Installation of Electric Lock on Intox Door 240.00 01 General Fund AMY MERRILL instructor fee - Princess Camp Ariel 7/11-7/13/17 - qty 6 139.20 01 General Fund AMY MERRILL instructor fee-Ballet, Princess Camp Belle 7/10-7/21/17 x 16 487.20 01 General Fund APEX INTEGRATED SECURITY SOLUTIONS Annual Billing for Lenel Software Support Agreement (8/9/17- 4,602.96 01 General Fund ASURE SOFTWARE, INC.Software as a Service RS-INTSEC-OD Aug 1 2017 12:00 AM Jul 3 2,837.84 01 General Fund AUTOMATIC RAIN CO DBA HORIZON small engine Echo knobs & clips - qty 13 30.37 01 General Fund BEAR VALLEY RIVER CO.Outdoor Adventure Camp rafting 7/14/17 - qty 14 420.00 01 General Fund BLUE CROSS OF IDAHO August 2017 Blue Cross Insurance 345,036.01 01 General Fund BME FIRE FIGHTER SUPPLY, LLC.220/Uniform insignia, 6 collar brass & 4 badges 612.63 01 General Fund BOE - Boise Office Equipment XPN547404, Additional Copies 4/22/17-5/21/17 109.98 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.17-0253 softball umpire services 7/24-7/28/17 - qty 45 games 1,215.45 01 General Fund BPA HEALTH, INC.EAP, Aug 2017, 491 Employees 1,459.08 01 General Fund BRIAN SCHREINER instructor fee - Watercolor & Acrylics 6/6-7/18/17 - qty 7 392.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change & AC Service for Unit # 3 182.82 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change for Unit # 525 50.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Trim Panel for Left Seat & Battery Connector for Unit # 27 80.65 01 General Fund CENTURYLINK Kleiner Park, Home Court, PD DSL, Centrex Phone Lines, 7/17 866.78 01 General Fund CHAVCO TREE & LANDSCAPE SERVICES, INC. dead tree removal at Storey Park - qty 1 375.00 01 General Fund CITY OF BOISE POLICE DEPARTMENT Bank Robbery Investigation Cell Phone Tower Reimb for T-Mobi 66.67 01 General Fund CITY OF BOISE POLICE DEPARTMENT Investigation Cellphone data bank robbery- Fuller & Iverson 225.00 01 General Fund CLOVERDALE NURSERY sod for 8th Street Park - qty 400 SF 108.00 01 General Fund D & B SUPPLY 1 Bag Dog Food for K-9 Randy 44.99 01 General Fund D & B SUPPLY spray boots - qty 1 89.99 01 General Fund DELTA DENTAL PLAN OF IDAHO Delta Dental, August 2017, #0133-0000 23,995.82 01 General Fund ESP PRINTING & MAILING 2017 Fall Activity Guide Postage - Qty 10,936 2,867.31 01 General Fund FC NOVA Refund, Permit# 14958, Tournament Cancelled 949.00 Date: 8/3/17 02:22:26 PM Page: 1Meridian City Council Meeting Agenda August 8, 2017 – Page 255 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund FIRE EXTINGUISHER CO 220/Recharge fire extinguisher 50.00 01 General Fund FIREFIGHTERS BOOKSTORE 220/NFPA Fire Prot Handbook 267.57 01 General Fund GALL'S INC.Uniform Duty Holsters - Qty 2 179.98 01 General Fund GEM STATE PAPER & SUPPLY CO disinfectant - qty 1 Case 58.36 01 General Fund GEM STATE PAPER & SUPPLY CO disinfectant cleaner - qty 4 cases 233.44 01 General Fund GEM STATE PAPER & SUPPLY CO soap for all park restrooms - qty 5 cases 198.75 01 General Fund GEM STATE PAPER & SUPPLY CO trash bags - qty 69 cases 1,853.34 01 General Fund GLASS DOCTOR Windshield Chip Repair for Unit #99 39.95 01 General Fund GLASS DOCTOR Windshield Chip Repair Unit # 3 39.95 01 General Fund GYM OUTFITTERS Cleaned & Serviced Gym Equipment @ PD 80.00 01 General Fund H.D. FOWLER COMPANY irrigation fittings for the PD - qty 2 2.74 01 General Fund HARBOR FREIGHT TOOLS mallet, bungee cords, tape measure, tape - qty 4 17.06 01 General Fund HOME DEPOT CREDIT SERVICES 220/Brackets to repair dining chairs - qty 4, St. 3 22.72 01 General Fund IDAHO POWER ID Power - Fire Department July 2017 3,133.22 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice - Invitation to Bid Thermal Imaging Cameras 62.10 01 General Fund IDAHO STATE POLICE Access Fee County or Municipal ILETS, July-Sept 2017 3,125.00 01 General Fund IMPACT PEST SERVICES pest control-10MileIC on NE berm side & both sides of IC 250.00 01 General Fund INDUSTRIAL ORGANIZATIONAL SOLUTIONS, INC. Pre Employment Testing Exam Forms - Qty 44 1,118.00 01 General Fund INT'L CODE COUNCIL Building code resources-Manuals & Tabs - qty 6 448.25 01 General Fund INTERNATIONAL CODE COUNCIL Building Code online resources:IRC/IBC I-Quest 2015 294.74 01 General Fund JAYKER WHOLESALE NURSERY Pear tree for City Hall - qty 1 291.95 01 General Fund JAYO SPORTS & ENTERTAINMENT LLC Outdoor Adventure Camp paddle boarding 7/12/17 - qty 6 boats 169.80 01 General Fund JAYO SPORTS & ENTERTAINMENT LLC Outdoor Adventure Camp paddle boarding 7/19/17 - qty 5 boats 140.15 01 General Fund JAYO SPORTS & ENTERTAINMENT LLC Outdoor Adventure Camp paddle boarding 7/26/17 - qty 6 boats 169.80 01 General Fund L.N. CURTIS AND SONS 220/Station Boots, B. Campbell 336.00 01 General Fund L.N. CURTIS AND SONS Less Lethal 40MM Launcher 1,915.31 01 General Fund LES SCHWAB TIRE CENTER rear tire for John Deere 1445 mower #6 - qty 1 58.66 01 General Fund LES SCHWAB TIRE CENTER rib tires for Kleiner golf cart - qty 2 108.32 01 General Fund LOWE'S water cooler with paper cups - qty 2 28.94 01 General Fund M.D. WILLIS, INC.17-0014, Stenographic Servies FY 2017 - July 2017 2,774.00 01 General Fund MARY E GEAGAN 17-0088 Growing Together June Professional Services 2,125.00 01 General Fund MARY E GEAGAN 17-0134 Health Sciences & Tech June-July Professional Svcs 1,875.00 01 General Fund MASTERCARD MC City#2, #6898, 7/28/17 Statement -105.00 Date: 8/3/17 02:22:26 PM Page: 2Meridian City Council Meeting Agenda August 8, 2017 – Page 256 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MASTERCARD MC City#7, #0999, 7/28/17 Statement -731.70 01 General Fund MASTERCARD MC Pay Clerks, #3582, 7/28/17 Statement 596.76 01 General Fund MASTERCARD MC Pay Com-Dev, #4558, 7/28/17 Statement 1,111.08 01 General Fund MASTERCARD MC Pay Fire#2, #8720, 7/28/17 Statement 1,028.37 01 General Fund MASTERCARD MC Pay Fire#3, #8738, 7/28/17 Statement 3,667.40 01 General Fund MASTERCARD MC Pay Fire#4, #8746, 7/28/17 Statement 425.21 01 General Fund MASTERCARD MC Pay HR, #3590, 7/28/17 Statement 315.58 01 General Fund MASTERCARD MC Pay Legal, #0523, 7/28/17 Statement 830.00 01 General Fund MASTERCARD MC Pay Mayor#2, #8662, 7/28/17 Statement 695.00 01 General Fund MASTERCARD MC Pay Parks#1, #4525, 7/28/17 Statement 930.53 01 General Fund MASTERCARD MC Pay Parks#2, #3725, 7/28/17 Statement 319.56 01 General Fund MASTERCARD MC Pay PD#2, #8563, 7/28/17 Statement 1,487.22 01 General Fund MASTERCARD MC Pay PD#3, #8571, 7/28/17 Statement 132.77 01 General Fund MASTERCARD MC Pay PD#4, #8589, 7/28/17 Statement 2,356.23 01 General Fund MASTERCARD MC Pay PD#5, #8597, 7/28/17 Statement 140.05 01 General Fund MASTERCARD MC Pay PD#7, #8613, 7/28/17 Statement 50.00 01 General Fund MASTERCARD MC Pay PD#8, #8621, 7/28/17 Statement 1,971.94 01 General Fund MASTERCARD MC PD#1, #8555, 7/28/17 Statement -4.00 01 General Fund MAV EVENT SERVICES 6/9/17 Movie Night Security - Qty 6 Hs 102.00 01 General Fund MAV EVENT SERVICES 7/14/17 Movie Nght Security - Qty 6.5 Hrs 110.50 01 General Fund MAV EVENT SERVICES 7/21/17 Movie Night Security - Qty 6 Hrs 102.00 01 General Fund MERIDIAN DOWNTOWN BUSINESS ASSOCIATION Refund, CITUP-17-0017, Permit Fee for Cancelled Event 50.00 01 General Fund MERIDIAN DOWNTOWN BUSINESS ASSOCIATION Refund, TUP-17-0063, Permit Fees for Cancelled Event 150.00 01 General Fund MERIDIAN VETERINARY CLINIC Meds for K-9 Max - Qty 1 Bottle 100.50 01 General Fund MERIDIAN VETERINARY CLINIC Naloxone - Over-dose supplies for K-9's - Qty 3 413.70 01 General Fund MINUTEMAN, INC.lock troubleshooting & repair at Kleiner splash pad 105.00 01 General Fund MODERN PRINTERS Newsletter Folding - Qty 8500 210.00 01 General Fund MOTION & FLOW CONTROL PRODUCTS irrigation fittings for PD - qty 3 9.83 01 General Fund MOTIONS DANCE STUDIO instructor fee - Princess Dance Camp 7/17-7/20/17 - qty 12 268.00 01 General Fund MOTIONS DANCE STUDIO InstructorFee-July4/CrazyAnimalDance,Tumble/Flip 7/4-7/14/17 380.00 01 General Fund NAPA AUTO PARTS 220/3 Simple Green & 2 Protectant, St. 4 100.95 01 General Fund NAPA AUTO PARTS 220/Bug & tar remover, all stations - qty 10 39.90 01 General Fund NATIONAL ASSOCIATION OF FIRE INVESTIGATORS 220/NAFI Dues for J.Bongiorno, 9-16-17 to 9-15-18 55.00 01 General Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance August 2017 688.00 01 General Fund NESMITH BROTHERS TOWING Evidence Tow - 17-4708 175.00 Date: 8/3/17 02:22:26 PM Page: 3Meridian City Council Meeting Agenda August 8, 2017 – Page 257 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund NESMITH BROTHERS TOWING Evidence Tow - 17-4542 125.00 01 General Fund NESMITH BROTHERS TOWING Evidence Tow 17-4690 125.00 01 General Fund NESMITH BROTHERS TOWING Tow Unit # 120 to Bruneel 50.00 01 General Fund NEW YORK LIFE INSURANCE COMPANY New York Life Insurance - August 2017 803.31 01 General Fund OFFICE DEPOT, INC.220/Duster cans, office supply - qty 1pk 44.79 01 General Fund OFFICE DEPOT, INC.220/Office supplies, files, protector sheets, index cards - 36.28 01 General Fund OFFICE DEPOT, INC.Cork Map Rails - Qty 1 28.89 01 General Fund OFFICE DEPOT, INC.Legal Pads, Toner, Ruler, Pens - Qty 5 176.61 01 General Fund OFFICE DEPOT, INC.office suppies-Interoffice envelopes - qty 1 box 14.18 01 General Fund OFFICE DEPOT, INC.Office Supplies-pens - qty 1 dozen 15.67 01 General Fund OFFICE DEPOT, INC.Office Supplies-pens, pocket files, paper - Qty 8 182.69 01 General Fund OFFICE DEPOT, INC.Paper - Qty 1 Case 25.53 01 General Fund OFFICE DEPOT, INC.post-it notes, tape, stapler - qty 5 44.03 01 General Fund OFFICE DEPOT, INC.Printing of National Night Out Sponsor Posters - Qty 33 12.60 01 General Fund OFFICE DEPOT, INC.Sharpie Markers - Qty 1 Dozen 7.15 01 General Fund OFFICE VALUE - MERIDIAN Forks, Spoons, Plates for PD, Paper, USB's & Ink for PD 758.28 01 General Fund OFFICE VALUE - MERIDIAN Labeler Tape for PD - Qty 1 Pk 18.15 01 General Fund OFFICE VALUE - MERIDIAN Partition Files for Evidence - Qty 2 29.98 01 General Fund OLIVET NAZARENE UNIVERSITY ID# 1779061, Scholarship for Lance Baumgarnter, Fall 2017 1,000.00 01 General Fund OXARC, INC.220/medical oxygen 35.80 01 General Fund PAUL'S MERIDIAN STINKER emissions test for fleet truck 16 - license C17284 15.00 01 General Fund PAUL'S MERIDIAN STINKER emissions test for fleet truck 17 - license C17289 15.00 01 General Fund PAUL'S MERIDIAN STINKER fuel for fleet truck 31 58.95 01 General Fund PAUL'S MERIDIAN STINKER super unleaded fuel for fleet truck 18 24.94 01 General Fund PAUL'S MERIDIAN STINKER super unleaded fuel for fleet truck 5 81.24 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 11 55.08 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 15 69.69 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 17 81.95 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 25 70.85 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 29 71.46 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 31 35.20 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 4 53.57 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for recreation van 50.43 01 General Fund PRIMO POWDERCOATING INC.powder coat drinking fountain for Kleiner Park - qty 4 piece 200.00 01 General Fund RESOND FIRST AID SYSTEMS OF IDAHO gloves, safety glasses, cleaner, bandages, splinter out x 47 286.73 01 General Fund RICOH USA, INC C86173707 Monthly lease 8/1-31/17 + addt'l pages 601.91 Date: 8/3/17 02:22:26 PM Page: 4Meridian City Council Meeting Agenda August 8, 2017 – Page 258 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund RICOH USA, INC C86197400, Additional Images for June 2017, Community Svc 34.86 01 General Fund ROCKY MTN INFORMATION NETWORK RMIN Annual Membership Dues for MPD 250.00 01 General Fund SECURITY GATE SYSTEMS, LLC Replaced Rollers, Adjust Chains & Operators @ PD Admin Gate 1,600.00 01 General Fund SHERWIN-WILLIAMS CO.220/cleaner for road tar on fire engines 27.45 01 General Fund SIGNS, ETC pathway closed signs regarding tree work - qty 2 54.00 01 General Fund SIGNS, ETC Re-Wrap Doors to Fix Poor Appearance due to wear 1,680.00 01 General Fund SIGNS, ETC window lettering on Homecourt doors - qty 2 110.00 01 General Fund SILVER CREEK downtown irrigation bubblers - qty 400 464.00 01 General Fund SILVER CREEK sprinkler heads for all parks - qty 64 636.00 01 General Fund SYNCB/AMAZON 220/Book, Changes to the 2015 Fire Code 45.00 01 General Fund SYNCB/AMAZON 220/Chair mat for BC Office 112.44 01 General Fund SYNCB/AMAZON office supplies, pencils/lead/organizer - qty 7 74.60 01 General Fund SYNCB/AMAZON office supplies-.7mm lead - qty 1 4.44 01 General Fund SYNCB/AMAZON Office Supplies-pencils, sharpies, lead - qty 11 60.64 01 General Fund TEN MILE CROSSING INC Refund, Surety-2016-0037, TM Creek Subdivision No 1, Final R 9,130.00 01 General Fund THE UPS STORE 220/shipping to send in turnouts for repair 13.75 01 General Fund THE UPS STORE Ground Commercial Tracking# 1ZE786060392954631 10.37 01 General Fund TREASURE VALLEY TENNIS ASSOCIATION instructor fee - Beg Junior/Tiny Tots Tennis 7/4-7/13/17; 32 819.20 01 General Fund ULTRA TOUCH CAR WASH Car Wash, Gray Fusion, Lic# C10555 12.70 01 General Fund ULTRA TOUCH CAR WASH Vehicle Detail for Unit# 27 157.00 01 General Fund UNIFORMS 2 GEAR J. Bridges New Hire Armor Vest 724.00 01 General Fund UNIFORMS 2 GEAR J. Whilden, New Hire Armor Vest 724.00 01 General Fund UNIFORMS 2 GEAR New Hire Armor Vest for A. Reyes 724.00 01 General Fund UNIFORMS 2 GEAR New Hire Armor Vest for K. Caygle 724.00 01 General Fund UNITED HERITAGE INSURANCE 02065-001, February 2017 Premiums 13,267.95 01 General Fund UNITED HERITAGE INSURANCE United Heritage, Voluntary Insurance, August 2017 4,227.75 01 General Fund URBAN LAND INSTITUTE B ChattertAnnual membership-8/1/2017-7/31/2018 220.00 01 General Fund VISION SERVICE PLAN 30 044489 0001, VSP August 2017 4,786.87 01 General Fund VLCM Zebra Printer Battery 1x-lithium ion for Zebra RW 4 313.08 01 General Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Insurance August 2017 5,677.00 01 General Fund WINEGLASS ARTS DEVELOPMENT, INC.Final payment for agreement w/ wineglass for 2017 concert pr 4,000.00 01 General Fund WW GRAINGER, INC 220/shop supplies, st. 5, spray paint qty 4 38.08 01 General Fund XEROX CORPORATION - PASADENA BOW-588861 220/June copier expenses 947.22 01 General Fund XEROX CORPORATION - PASADENA MX4-506016, Xerox 7845 base fee 6/2017; click 6/16-7/13/17 807.67 Date: 8/3/17 02:22:26 PM Page: 5Meridian City Council Meeting Agenda August 8, 2017 – Page 259 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund XIOLOGIX, LLC EMC OneSource Renewal 2017 EMC Contract# 78145L 2,131.50 01 General Fund YOUNG REMBRANDTS instructor fee-Cartoon Elem Draw, Dinosaurs 7/10-7/14/17; 36 1,752.00 01 General Fund ZAMZOW'S, INC Heat Shade for Kennel - Dory 51.97 01 General Fund ZAMZOW'S, INC Sun Screen for K9 Dory 45.98 Total 01 General Fund 495,918.64 07 Impact Fund BRIGHT IDEAS LIGHTING COMPANY time lapse camera adjustments-KBLP, Reta Huskey, Hillsdale 150.00 07 Impact Fund MATERIALS TESTING & INSPECTION 17-0279 Reta Huskey Park testing & inspection 7/10-7/23/17 841.00 Total 07 Impact Fund 991.00 20 Grant Fund governmental DESIGNWORKS CREATIVE, INC.MADC Trifold Brochure Updates - July 2017 75.00 20 Grant Fund governmental DUSTIN MOE Per Diem, D. Moe, IACP DRE Training Conference, National Har 310.50 20 Grant Fund governmental MORGAN CARTER Per Diem, M. Carter, IACP DRE Training Conference, National 310.50 20 Grant Fund governmental SIGNS, ETC MADC & Natural High White Board Adhesive Stickers for Booth 72.00 20 Grant Fund governmental SIGNS, ETC MADC K-9 Drug Fact Trading Cards - Qty 3500 257.50 20 Grant Fund governmental SOLUTIONS TO GO Boxes for Rx Meds Dropped Off In Collection Bins for MADC To 92.25 Total 20 Grant Fund governmental 1,117.75 55 Capital Projects ZGA ARCHITECTS & PLANNERS City Hall Ada Parking Compliance Thru 3/31/17 695.00 55 Capital Projects ZGA ARCHITECTS & PLANNERS City Hall Ada Parking Compliance Thru 5/31/17 730.00 55 Capital Projects ZGA ARCHITECTS & PLANNERS City Hall Ada Parking Compliance Thru 6/30/17 600.00 Total 55 Capital Projects 2,025.00 60 Enterprise Fund AFLAC T5581, August 2017, AFLAC 205.39 60 Enterprise Fund APEX INTEGRATED SECURITY SOLUTIONS Annual Billing for Lenel Software Support Agreement (8/9/17- 1,915.79 60 Enterprise Fund BLUE CROSS OF IDAHO August 2017 Blue Cross Insurance 105,315.59 Date: 8/3/17 02:22:26 PM Page: 6Meridian City Council Meeting Agenda August 8, 2017 – Page 260 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund BOISE APPLIANCE & REFRIGERATIO Preventive Maint. & Filter Change Water Admn Ice Machine 366.33 60 Enterprise Fund BONNEVILLE INDUSTRIAL SUPPLY Wasp & hornet spray 115.20 60 Enterprise Fund BOWERS AUTO REPAIR Labor & parts to repair air intake hose & cluster on Admin 505.62 60 Enterprise Fund BOWERS AUTO REPAIR Labor to repair AC on Operations Truck C12033 145.55 60 Enterprise Fund BPA HEALTH, INC.EAP, Aug 2017, 491 Employees 396.90 60 Enterprise Fund BRIAN P. PORTER Refund, 0704102503, Wat/Sew/Trash, 2015 E Pathfinder St, Cus 74.67 60 Enterprise Fund BUSY BEE SAND & GRAVEL, INC.X-out Materials Qty 2 60.00 60 Enterprise Fund C.H. SPENCER & CO Parts to repair rail at Landing lift station 287.04 60 Enterprise Fund CAREER UNIFORMS Hats for Jonny Mahr, Nate Gier, Kevin Stombaugh, Debbie 116.90 60 Enterprise Fund CENTURYLINK Kleiner Park, Home Court, PD DSL, Centrex Phone Lines, 7/17 649.48 60 Enterprise Fund COASTLINE EQUIPMENT COMPANY 10729 Penngrove Project Rental John Deere Excavator 1,103.85 60 Enterprise Fund CONCRETE CONSTRUCTION SUPPLY,10729 48 #4 Rebar Frabricated Qty 36 LB 28.80 60 Enterprise Fund CRAIG & APRIL PROCKISH Refund, 0704150903, Wat/Sew/Trash, 2218 E Trail Blazer Dr, C 88.72 60 Enterprise Fund CSS GROUP Digline Translore Monthly Service Fee 6/1 to 6/30/17 Qty 923 185.00 60 Enterprise Fund DC FROST ASSOCIATES, INC 17-0166 module power cable, receptacle kit & board kit 704.53 60 Enterprise Fund DELTA DENTAL PLAN OF IDAHO Delta Dental, August 2017, #0133-0000 6,326.72 60 Enterprise Fund DEPT OF HEALTH & WELFARE Water Testing Microbiological 7/12/17 162.00 60 Enterprise Fund FASTENAL COMPANY Hi-vis safety vest-size medium & large 41.68 60 Enterprise Fund FASTENAL COMPANY Parts to fabricate & install measurement stick at temp 17.48 60 Enterprise Fund FERGUSON ENTERPRISES INC.10729 Misc Supplies, Gal Nip, Gal Tee, Gasket Kits, Curb Stp 5,883.38 60 Enterprise Fund FERGUSON ENTERPRISES INC.3/4 PLN Eye Bolt, 8 PVC Rest Clmp Rngs Qty 15 282.93 60 Enterprise Fund FERGUSON ENTERPRISES INC.Meter Box Lid Lifter & Orange Flages Qty 4 94.88 60 Enterprise Fund FERGUSON ENTERPRISES INC.NL BRCH PC Qty 1, 8 C900 DR18 PVC GJ Blue Pipe Qty 20 198.68 60 Enterprise Fund FERGUSON ENTERPRISES INC.Screw cap for shower in Collections bldg 7.77 60 Enterprise Fund FISERV CORP Refund, Inv# 2898, Unknown Funds Scott & Caryl Christensen, 12.93 60 Enterprise Fund FLAGPOLE FARM State flags (3 qty)120.00 60 Enterprise Fund FORSGREN ASSOCIATES, INC.17-0230, Water Main Ext-Pengrove/Astone,service thru 6/25/17 1,515.00 60 Enterprise Fund GRANT MECHANICAL, INC Labor & parts to fix HVAC air condenser, digester 4 & 5 293.67 60 Enterprise Fund H.D. FOWLER COMPANY 3/4 FipxFip Ball Valve Curb Qty 6 281.58 Date: 8/3/17 02:22:26 PM Page: 7Meridian City Council Meeting Agenda August 8, 2017 – Page 261 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund H.D. FOWLER COMPANY Supplies for the construction of the new Collections 4,614.65 60 Enterprise Fund HACH COMPANY 17-0352 sc200 controller for UV project 2,293.96 60 Enterprise Fund HACH COMPANY BOD nutrient packs & TKN digest reagent 363.88 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Ryobi 9V Digital Infrared Thermometer Qty 1 29.97 60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power - Liftstations - July 2017 3,581.59 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER AA batteries 19.20 60 Enterprise Fund JUB ENGINEERS 17-0280,Sewer Main Rep.,E.Wash/Carlton, services 3/5-4/29/17 4,773.29 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES HC v-belt gates & roller bearing 660.79 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018, 17-0372 QLPE svcs-5/1-6/1/17 Maddyn Sub-2 sheets 520.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0289,Well 32, Prof.Services 6/1-6/30/17 13,444.31 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0372, QLPE Svcs 5/1-6/30/17-Tree Farm Sub1-12 sheets 3,120.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0372, QLPE Svcs-5/1-6/30/17 Baraya Sub#2; 7 sheets 1,820.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0372, QLPE Svcs-5/1-6/30/17 Breda Beds; 1 sheet 260.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0372, QLPE Svcs-5/1-6/30/17 Fall Crk #4; 8 sheets 2,080.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0372, QLPE Svcs-5/1-6/30/17 Jump Crk#2 - 5sheets 1,300.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0372, QLPE Svcs-5/1-6/30/17 Rainier Villas#1; 2 sheets 520.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0372, QLPE Svcs-5/1-6/30/17-DeMeyer Whs-2 sheets 520.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0372, QLPE Svcs-5/1-6/30/17; Silverwater So.-5 sheets 1,300.00 60 Enterprise Fund LES SCHWAB TIRE CENTER Thrust alignment on CCTV Van 1 C16415 79.95 60 Enterprise Fund MASTERCARD MC City#2, #6898, 7/28/17 Statement -105.00 60 Enterprise Fund MASTERCARD MC Pay Water, #3624, 7/28/17 Statement 472.09 60 Enterprise Fund MASTERCARD MC Pay WW, #8548, 7/28/17 Statement 1,471.95 60 Enterprise Fund MASTERCARD MC PW#1, #8639, 7/28/2017 Statement -918.61 60 Enterprise Fund MASTERCARD MC PW#2, #8647, 7/25/2017 Statement -1,276.74 60 Enterprise Fund MATERIALS TESTING & INSPECTION 15-0487,WWTP Ultraviolet Dis.Improv.,services 6/26-7/9/17 362.40 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0354,WRRF Boise River Outfall, services 6/26-7/9/17 554.20 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0365,WRRF Headworks Upgrade,services 5/29-6/11/17 120.00 60 Enterprise Fund McCALL INDUSTRIAL Bell reducer, elbow & nipple 93.31 60 Enterprise Fund METROQUIP, INC.2.5 Hydrant Nozzle, 2.5 FNST x 1.5 Qty 3 239.85 Date: 8/3/17 02:22:26 PM Page: 8Meridian City Council Meeting Agenda August 8, 2017 – Page 262 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund METROQUIP, INC.Labor & parts to repair fill hose on vactor hydrocleaner 206.56 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 17-0317,Meridian WRRF Filter&Drain Eval,service thru 6/23/17 4,599.25 60 Enterprise Fund NAPA AUTO PARTS 15W40 oil for 100hr service on CCTV Van 1 generator (qty 12) 29.88 60 Enterprise Fund NAPA AUTO PARTS Credit for Core Deposit Overcharge Ref Inv 431872 (21.60) 60 Enterprise Fund NASSCO INC 2017 Membership Dues for Public Works Department 295.00 60 Enterprise Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance August 2017 128.00 60 Enterprise Fund OFFICE DEPOT, INC.Clipboards for Lab 38.95 60 Enterprise Fund OFFICE DEPOT, INC.T-pins, organizer, calendar, wrist rest, stapler - qty 5 63.59 60 Enterprise Fund OFFICE VALUE - MERIDIAN 6 chairs for conference room 567.00 60 Enterprise Fund OFFICE VALUE - MERIDIAN Bulletin board for 3rd floor Admin break room-for HR 37.99 60 Enterprise Fund OFFICE VALUE - MERIDIAN Copy Paper, Anti Bac Wet Wipes Qty 3 83.37 60 Enterprise Fund OFFICE VALUE - MERIDIAN Legal Size Hanging File Folders Qty 1 27.26 60 Enterprise Fund OFFICE VALUE - MERIDIAN Tape Reel for Label Maker Qty 1 23.99 60 Enterprise Fund PACIFIC BACKFLOW 17-0080 City Backflow Device Testing Qty 22 506.00 60 Enterprise Fund PAUL'S MERIDIAN STINKER Emissions test for camel hydrocleaner 15.00 60 Enterprise Fund PLATT Electrical componets for the Collections Equipment Facility 142.00 60 Enterprise Fund PLATT Leather utility gloves-size large & nylon cloth label 61.20 60 Enterprise Fund SHAE YUMA Reimburse, S. Yuma, WW Lab Operator Exam & License, 92.00 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC Adapter, voc cement, PVC 80 SOC 45 EL, 90 EL & WYE 175.09 60 Enterprise Fund STAR CONSTRUCTION, LLC Labor & equipment to remove & replace manhole collar 3,415.85 60 Enterprise Fund SUNROC CORPORATION 10729 Penngrove Mainline Project 3/4 Roadbase Qty 15.76tn 190.32 60 Enterprise Fund SUNROC CORPORATION Penngrove Project Sand Mortor Qty 65.67 ton 946.07 60 Enterprise Fund SYNCB/AMAZON Toner for B.Freckleton-office printer 29.85 60 Enterprise Fund UNITED HERITAGE INSURANCE 02065-001, February 2017 Premiums 3,641.46 60 Enterprise Fund UNITED HERITAGE INSURANCE United Heritage, Voluntary Insurance, August 2017 705.63 60 Enterprise Fund UNITED OIL Oil & grease 765.04 60 Enterprise Fund UTILITY TRAILER SALES OF BOISE / UTILITY TRUCK EQUIPMENT Labor & Install of Brake Controller C10815 Service Truck 256.54 60 Enterprise Fund VISION SERVICE PLAN 30 044489 0001, VSP August 2017 1,403.35 60 Enterprise Fund WALTER B SCOTT JR Refund, 1733357803, Wat/Sew/Trash, 399 E Edgar Ct, Customer 736.56 60 Enterprise Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Insurance August 2017 2,425.85 60 Enterprise Fund WW GRAINGER, INC Coupling 63.00 60 Enterprise Fund XEROX CORPORATION - PASADENA MX4-741080 Monthly Lease June Qty B/W 2826 Col 3035 432.83 Date: 8/3/17 02:22:26 PM Page: 9Meridian City Council Meeting Agenda August 8, 2017 – Page 263 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund XEROX CORPORATION - PASADENA MX4-741285 monthly copier lease for Jun 2017 plus additional 245.64 Total 60 Enterprise Fund 196,748.32 Report Total 696,800.71 Date: 8/3/17 02:22:26 PM Page: 10Meridian City Council Meeting Agenda August 8, 2017 – Page 264 of 301 Meridian City Council Meeting DATE: Auqust 8, 2017 ITEM NUMBER: 6A PROJECT NUMBER: ITEM TITLE: Short Term Rental Discussion MEETING NOTES bz Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Short Term Rentals (STR) August 8, 2017 Bill Nary City Attorney Internal Work Team City Attorney’s office City Clerk’s office Code Enforcement Planning Division Building Division Mayor’s office Since November Workshop discussion Met with 3 property owners who offer short-term rentals Met with Rand Spiwak, Idaho Homeowners’ Associations (IDHOA) Contacted Municipal Attorney ListServe Monitored HB216 Contacted interested parties about this workshop discussion Definition of Short-Term Rental Residence offered for rent, for a fee, for thirty (30) days or less Includes: Single-family house Apartment unit Condominium unit Co-op or timeshare Owner-occupied or not Online platforms/marketplace for Short-Term Rentals AirBnB VRBO Home Away House Trip Craigslist National Corporate Housing Vacation Home Rentals FlipKey HomeToGo Vacasa House Bill 216 Overview Short-term Rental and Vacation Rental Act Passed by 2017 Idaho Legislature New Chapter 18 of Title 63, Idaho Code (Tax Code) Effective 1/1/2018 House Bill 216 Legislative Intent Promote citizens’ access to short-term rentals and vacation rentals Promote property owners’ access to platforms to offer properties as short-term rentals Preserve property owners’ rights to determine use of property Limit local governmental authority to prohibit or regulate –except to safeguard public health and welfare Enhance local tax revenue (platforms collect and remit taxes) House Bill 216 Requirements for STR Platforms Must register with the State Tax Commission Must collect & remit to ISTC state sales, use, travel, convention taxes Must collect & remit to ISTC any local taxes (ISTC remits to cities by contract) House Bill 216 Cities’ authority regarding STRs May: Tax short-term rental operator (bed tax) Implement reasonable regulations necessary to: Safeguard the public health, safety and general welfare Protect the integrity of residential neighborhoods House Bill 216 Cities’ authority regarding STRs May NOT: Tax or regulate STR platform (no sales, use, franchise, receipt tax + no fees) Enact or enforce an ordinance with the express or practical effect of prohibiting short-term rentals Classify short-term rentals as a commercial use “A short-term rental or vacation rental shall be classified as a residential land use for zoning purposes subject to all zoning requirements applicable thereto.” Meridian citizens’ and neighborhoods’ concerns Potential loss of neighborhood feel Potential loss of neighborly relationships Potential loss of neighborhood identity STR patrons will potentially not respect CC&R’s, will burden amenities Transient nature of STRs STR patrons could be anybody Potential noise Potential parking issues Cities that currently or are contemplating regulating short- term rentals in Idaho Coeur d’Alene (contemplating) Sandpoint Kellogg Rexburg McCall Methods of Regulations Permit system for STR operators Registry system for STR operators Standards for STRs Any regulations must be for purpose of: Safeguarding the public health, safety and general welfare Protecting the integrity of residential neighborhoods On-Line Search for AirBnB, VRBO in Meridian (12/24–12/26/17) AirBnB: 15 STRs offered VRBO: 7 STRs offered Home Away: 7 STRs offered House Trip: 3 STRs offered National Corporate Housing: 0 STRs offered Vacation Home Rentals: 0 STRs offered FlipKey: 3 STRs offered HomeToGo:3 STRs offered Vacasa: 0 STRs offered Meridian has approximately 33,000 residential and commercial MUBS accounts (water/sewer/trash) Recommendations Continue to collect data about STRs in Meridian Stay in contact with interested parties Monitor other similar cities’ experiences Monitor the legal landscape both locally and nationally QUESTIONS?? C.Jay Coles From: Robert Simison Sent: Tuesday, August 8, 2017 1:45 PM To: Peter Beckman; citycouncil Cc: C.Jay Coles; Bill Nary; Morgan Andrus Subject: RE: Short Term Home Rentals. Mr. Beckman, Thank you for the email. The City Council will be hearing an update on this topic today as part of the City Council workshop and your email will be provided to them at that time so they are aware of your comments. The meeting will take place at 3:00 pm today in the Meridian City Council chambers if you would like to attend or you can watch it online through the City's website at www.meridiancitV.org. Sincerely, Robert Simison I Chief of Staff City of Meridian I Mayor's Office All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. From: Peter Beckman [mailto:eaglebeck212@msn.com] Sent: Tuesday, August 08, 2017 7:15 AM To: citycouncil Subject: Short Term Home Rentals. As a retired Police Officer of 30 years in Las Vegas Nevada I saw firsthand the destruction of neighborhood by the usage of short term rentals. Weekend Meth cookers--non-registered Pedophiles --Party houses were very destructive to the neighborhood atmosphere that had been developed. We came to know the people renting these short term homes as "House Pimps". This has begun here and if you truly care about the quality of life in our neighborhoods you will get a handle on it ASAP. Sincerely, Pete F. Beckman LVMPD Ret. 1 August 8 2017 To the Mayor and members of the Meridian City Council, I would like to say thank you for providing the leadership to guide Meridian in being a wonderful place for its residents to work and live. We, the residents of Meridian, continue to request your leadership and wisdom in insuring that our great neighborhoods remain so, a wonderful place to raise families with caring neighbors. A neighborhood where we get not only to know our neighbors, saying "hi" each day, but, also feel safe enough to exchange keys to our homes when going on vacation and being there to help when a neighbor is in need. July 5t" a daughter put out a help request on Next door neighbor that her father had been in a terrible motorcycle accident, broken back, broken ribs, broken leg. Her parents' home has three very tall steps going into the home. Neighbors responded one neighbor built a 8 foot ramp in six hours and delivered and attached it to the cement steps and did not charger her for the material or labor. Just this past winter, with all the snow storms, neighbors pitched in to help each other remove the snow from their sidewalks and driveways or help with cars stuck in the snow and ice. One of our neighbors was happy with tears when arriving home after long days of work to find that she did not have to shovel the snow from her driveway. She got home from work at 6:00 PM and was dreading the 3 or 4 inches of snow that had built up during the day. This is why we picked to live in a neighborhood that is a residential neighborhood. In a residential neighborhood where we feel safe knowing who our neighbors are and where residents will give a helping hand to their resident neighbors. Louise ONeil Redd ,(2- C-�7,&� List of handouts: Ashli Civiello post on next-door with replies Tracy Civiello post on FB page picture of husband in wheel chair Thank you card message form the Civiello Iva Deobald letter about having good stable neighbors Cheryl Power letter about how important for neighbors you can trust Kathy and Ozzie Schmidt letter strong desire to live in a residential neighborhood Victoria McFadden letter want to have neighbors that you can count on Kelley Baker who has a VRBO on each side of her home and one more down the street Ashli Civiello, Cedar Creek2 Iso -wheelchair and ramp-- UPDATE Update: Thank you all so very much. We sure live in a wonderful community. A neighbor of my moms saw this and they built a ramp for him. We are so incredibly grateful. Knights of Columbus also got us a wheelchair. Again, thank you all so very much! My dad was in a terrible motorcycle accident last Sunday. He has a broken back, broken ribs and a broken knee and is still in the hospital. Insurance has been less than nice to work with. They are trying to kick him out on Monday, and we dont know how to get him home. We are hoping to rent or find an inexpensive wheelchair and ramp to use in the event of him coming home Monday. My parents have 3 steps in front of their house, so we need a ramp to get over those. Any recommendations or if anyone knows anyone selling one, would be greatly appreciated. Thank you! Edited 5 Jul • 57 neighborhoods in General Thank Reply 2 Thanks - 16 Replies Tammy Heller, Bridgetower- 1 Jul Check with Knights of Columbus Through Holy Apostles Church They may be able to help with what you need for no charge Good luck and best wishes for your Dads recovery Thank 2 Thanks Alison Messersmith, Paramount -1 Jul Knights of Columbus is awesome to work with. They are open on Thursdays and you should call for an appointment to pick up medical equipment. The Nampa one might be open on a different day. The have tons of stuff for lend. Even things for toileting/showering. Thank 1 Thank Lori Christian, Ambercreek•1 Jul I have a wheelchair with legs available for y'all. I can bring it to ya tonight! Give me a call (208)850-3040 1 also have two walkers and 2 different types of wheelchairs. Thank 3 Thanks M. Feldtman, Settlers Bridge -1 Jul Prayers for your family. I hope he heals up in no time at all, Ashli Thank 2 Thanks Shannon Getz, Kelly Creek -1 Jul ear Thank 1 Thank Sada Kaitanjian, Foxtail Estates -1 Jul http://www.health1logistics.com/m/index.htm Maybe call them! Thank 1 Thank Sasha Essany, Bridgetower•2 Jul Ramps are easy to build that tak about 2 hours we use to u e one for my sister Thank 1 Thank Cris Brown, Cedar Springs North -2 Jul Knights of Columbus have been incredible for my family Thank 1 Thank Ashli Civiello, Cedar Creek -3 Jul I cannot begin to explain how blessed and grateful we are to have such amazing neighbors. My moms neighbor saw this post and came over and spent several hours in the hot sun and built a ramp. They also helped us get a wheelchair from Knights of Columbus. I cannot even begin to tell you how much this means to our family. We are beyond words. And all the thoughts and prayers from everyone mean the world to us. Thank you from the bottom of my heart! Thanked! 4 Thanks Shauna Lind, Tully Park -3 Jul There should be a discharge coordinator helping to get the entire going home plan put together. They work with your insurance to get what is needed for safety and mobility. Ask his nursing staff to get you connected to that person. They do amazing things Thank 1 Thank Dean Sessions, Summerfield -5 Jul If your father is a veteran he can get a wheelchair FREE. Thank 2 Thanks 17 Elaine Tompkins, Ambercreek•5 Jul I dont think he has to be a veteran to get one free. I think hospice will get him one free to borrow. Im sure the hospital will help too, Mayb im wrong. But i think so. Thank 1 Thank I Jeanie Porter, Lochsa Falls -5 Jul hi, I hope that things are starting to look up for you and your family. Can I ask if your dad is at home now or is he in the hospital still until Monday July 10th? Your post says it was started 3 days ago which would have been Monday I believe so I am just trying to figure out the time frame for trying to help. Once you get home with your dad you will discover that there are a lot of different things that you will need in order to make things easier for your dad and yourself. I hope the hospital discharge coordinator is able to actually help your family with your dad. It can be hard to find one that actually hears what you need. Sometimes getting home from the hospital ends up being one of the biggest hurdles, especially when insurance won't cover any type of transportation. If you need to talk to someone about what is happening pertaining trying to care for your dad. Please don't feel alone, I am almost always available to talk. My husband and I have learned what is needed in order to function better since I lost the ability to walk. Thank goodness for wheelchairs. I know that things are different over the years. I am not certain how much movement he will have with having a broken back. I would think he would be in bed a lot. If that is fact you will want to get a hold of some hospital pads to go under him. The ones I am referring to are fabric and they have a water -proof barrier. It will help keep the bed sheets from being changed constantly. Please write if you want to talk and I will send you my number. Thank 2 Thanks Gaylene Moon, Locust Grove -5 Jul We have used the Knights of Columbus, they have so many things to choose from, It has been 3 or 4 years since we were out there. If my memory serves me correctly it is South Eagle Rd and Hubbard. They have everything from hospital beds, wheel chairs, toilet risers, walkers, crutches and the list goes on. They do not charge you, they only ask for you to return the items after you have finished using them. Hope this helps. Thank 1 Thank Charlotte Matos, Baldwin Park•5 Jul Knights of Columbus has many handicapped items for free. You will need a commode and check out a sit to stand and save your back. Valley medical has them. Thank 1 Thank LE Chris Julian, Settlers Bridge -5 Jul Is there a social worker that you can talk to at the hospital before discharge? I am a retired RN, and this was the way families could get help..or at least advice. But not sure if this is still an option. Thank 1 Thank Tracey Civiello with Chris Civic ilo. Jul} y al 6::4m Just want to say thank you so much to Alicia Harper, Bella, Bryce, Maddie,Kaitlin , Casey and Matthew ,for putting on the Lemonaide and dessert stand. Also thank you so much neighbors for all the donations. We really appreciate all the support and kindness. Chris is currently still in the hospital. Has been in for 15 days. Hopefully will get home soon. Just started rehab. Thank u also to Dennis and Louise for building a ramp, as he will be in a wheelchair for a while. You are the best neighbors. Thank you again2. [Aketihow nose reactions Comment Seen by 141 34Yon, Sharon Pletcher, Melinda Harmon and 31 others Comments Louise ONcil Redd You are welcome we enjoy making the ramp for your husband. LikeShow mor: rca(tions Reply July 9 ,il 7:1 f;hin Manage } Susie Neighbors Speedy recovery to you! Li4�at5ho��' mere rettc(ions Reply 3 July 9 al 7:231m) Remove Alicia Harpr Ahhhhhh!!! Nice to see his smile and glad to see that's lie's able to sit up for a little bit. Keep up the good work Chris!!! LikeShow more 1"wtions Reply In) 9 (tt 7:241)m Remove Cristian Lopez how's he gonna drive his car he still has to work a clutch LikeShow niore ivmlions Reply July 9 at 9:301)m Remove Tracey Civiello It's going to be a while before he can drive a car`= LikeShow irrorc rc,utions Reply ' ,luly 9 of 9:33pm Remove Casey Lutz He looks great! Get well soon Mr. Chris! f 033/ I would like to thank my Mayor and my City Council for their continued loyalty to the residents of Meridian. Many decisions have been made to our benefit from their interactions with their constituents. I am proud that our City listens to our residents' needs and concerns. That being said, our neighborhoods are more personal. I mean by neighbors reaching out to neighbors to help when needed. I was in New York three years ago and hired a dog sitter to stay at my home with my two dogs. The second night I received a phone call from my neighbor informing me that dog sitter was having a party at my home. He told me he would go over and put a stop to the party. He went to my home and told the dog sitter to have the people leave and to do the job she was hired for. He also told the dog sitter that he would inform other neighbors to keep an eye out for any further shenanigans. I am so blessed to have neighbors who care about each other's welfare. For any further information, please feel free to contact me at chpower@aol.com Q-�� -- Cheryl Linn Power To: Mayor Tammy deWeerd and City Council Members of Meridian First of all, let me thank each and every one of you for everything you do for the beautiful city of Meridian, Idaho. I feel blessed to live in this city and the hard work you all do to make this such a desirable place to live is obvious. I brag to my friends (who don't live here) about how lucky we are that the people making the decisions for our city do with the clear intention of making it the best possible place to call home. My husband and I live at 2112 E. Trail Blazer Drive in Meridian in the Settlers Bridge (5B) development. My daughter, son-in-law, and two grandsons, also, live in 5B about one block from us. My son-in-law's cousin (wife, husband and 4 kids), also, live in 5B about two blocks from us. I had every intention of attending the city council meeting on Tuesday, August 8th but something came up which doesn't allow me to do so but want to let you know how strongly we all feel about short term rentals encroaching on our neighborhood. We all moved to this lovely development, in large part, due to the strong desire to live in a NEIGHBORHOOD - with the opportunity to get to know our neighbors, make friends with them, have other children to play with our kids/grandkids, etc. It is of the utmost importance to TRUST the people we live near/interact with on a daily basis. The importance of trusting our neighbors enough to ask them to watch our homes when we are out of town, pick up our mail, help keep an eye on our kids/grandkids is imperative to feeling safe in our homes. My understanding is that we have 4 short term rentals in our suburban neighborhood and, frankly, I feel tremendously sorry for the people who live next door/near these "homes." I have a huge fear more will follow. I, actually, don't consider them "homes" because they are businesses (motels/hotels) for the people who own them. If we had one close to us, we would have to consider moving because the thought of that circumstance makes me so incredibly uncomfortable. The idea of constant strangers in and out of a home near us with people and cars we don't recognize is disconcerting. As good neighbors, we have a duty to keep a look out for people/cars who don't belong in this neighborhood (which has had a significant problem with vehicle break-ins) so we are all on high alert for people who look like they don't belong. A HUGE issue for me is not knowing who is living next door to my grandchildren! I would not allow them to play outside by themselves if they lived next to/near one of these short term rentals because we have absolutely NO idea who these people are. For all we know, there are pedophiles or sex traffickers renting these places of business. I am sure background checks are not performed. I said we do not (as of yet) live really close to these short term rentals/businesses but we do live across from the pool. I have been there and noticed people who didn't seem to belong (this was before I even knew about the short term renter issue). I wondered who these groups of 1 young adult males were who took over the entire deep end of the pool - throwing footballs back and forth and making it unfeasible for any of the kids to play in the main part of the pool. I left with my grandson one day because I was so uncomfortable with these people I had never seen before taking over the pool. I see serious potential liability issues if this is allowed to continue. This is just one example of people who rent short term not really caring about the neighbors because they are NOT neighbors. This would, also, apply to all the other rules we follow as part of an HOA which has rules and regs that we are obligated to comply with which makes for a better and safer neighborhood. I am familiar with VRBOs because my husband and I have utilized them on vacations. However, they have always been in resort areas where the overwhelming majority of the "homes" are rentals. I would never impose myself in a true neighborhood where private businesses should not be allowed to operate in dwellings legally zoned as single- family residences. I am well aware this issue is not just a problem for our lovely Meridian - although I was unaware of it until about a year ago - and was shocked when I found out. I have been doing some research and discovered this is a community issue creating serious conversations across the United States with no real consistency in how it is being handled. some places have created very strict laws to protect their neighborhoods. Without a shadow of a doubt, I know you all care very much about Meridian's neighborhoods and I, respectfully, ask you to take a good hard look at this issue from the citizens of this town'who fear these short term rentals destroying the places they desire to live, love and create friends and families and feel safe in doing so. Kathy and O r-4 rl zzie Schmidt P J 3 r July 17, 2017 Dear Council Members and Community Attendees, I am writing this letter because I am a single Mother, trying to support myself and my daughter. I am not able to attend your meetings at Spm in the afternoon, due to my work schedule. Those who are self employed, like realtors, or those who are retired have more accessibility than I. 1 give my permission for Louise Redd to read my story to you. I am a single mother who bought a home in the Settlers Bridge Community in August 2009. 1 bought in this community because of the neighbors, safety and warm feeling of a family community. Last year, my neighbor told me they had to sell for personal reasons and hated to leave me next to a vacation rental. The realtor buying from them was a bully to them, they said. They both work for the Idaho State Police. They didn't like it but had no choice at the time. The home is advertised on vacation rental sites, using the community pool that the HOA and homeowners own as a selling point. This bully, who is also a realtor, has gone so far as to tell the people who are renting to advise anyone who asks that they live in the home. This has happened, as one of the renter's did not know how to access the pool. The homeowners always ask where the person lives as we have had issues with pool keys being used by people who are not residents, etc. The home on the other side of me is also a vacation rental owned by realtors who happen to be the in laws of the other rental on the opposite side of me. Now sandwiched between two vacation rentals. The reason I bought here in the first place has now been destroyed. Our residential community is slowly disappearing due to these realtors turning our community into a commercial rental zone. Three doors down, same side of the street is yet another one, owned by the same realtors, advertised as a vacation rental. Around the corner from that house, same side of the street, another. This is getting out of control. McCall has recently publicly shared the set backs they are facing because of vacation rentals and housing shortages. And they are a resort community, unlike our community. My street is filled with different faces on a daily basis. I do not know from one day to the next, who will be living next to me. There have been times where there are 4-5 vehicles occupying one home. A neighborhood should not have to endure that. A residential zone was not set up to be run like that. The driveways and streets are lined with cars, either from renting these homes and/or people visiting them. The traffic has increased tremendously. The attitude of those I have spoke to is negative. One day, I counted eight men getting out of three vehicles, all staring at my beautiful 13 year old daughter. This gave me chills. On another occasion, I was in my daughter's upstairs bedroom and looked down to see the window shade open to the house next door with a man in the window doing disgusting things that my daughter could see. If this person were a resident, this could be addressed. But because they are in and out, there is no control or accountability. I do not know from one day to the next, who will be living next to me and my young daughter. There is a shortage in Meridian for people who want to live, work and spend money in our community. The only ones making money are the realtors and private investors buying up our homes in residential communitis, turning them into commercial properties. This is not right. This community goes to Bible study together, spend holidays together, have fundraisers for someone here who may be sick or injured. We borrow milk or sugar if we are cooking and ran out. THIS IS NOTA RESORT COMMUNITY NOR A COMMERCIAL ZONE. I will not stop bringing publicity to this issue until this stops in my community and other communities like it. Kelly Barker M ,0) 3 Y(� � Ko V I E (n)Z-,/ o 5 - 7 co V, t k7n K-)-� e- Alla 5tv'A1%,1 om Goov4 CA 0 (V) LEGISLATURE OF THE STATE OF IDAHO Sixty-fourth Legislature First Regular Session -2017 IN THE HOUSE OF REPRESENTATIVES HOUSE BILL NO.216 BY REVENUE AND TAXATION COMMITTEE AN ACT1 RELATING TO SHORT-TERM OR VACATION RENTAL MARKETPLACES;AMENDING TITLE 63,2 IDAHO CODE,BY THE ADDITION OF A NEW CHAPTER 18,TITLE 63,IDAHO CODE,TO3 PROVIDE A SHORT TITLE,TO PROVIDE LEGISLATIVE INTENT,TO DEFINE TERMS,4 TO PROVIDE FOR LIMITING TAX DUTIES OF SHORT-TERM RENTAL MARKETPLACES5 AND THE COLLECTION OF TAX;AMENDING CHAPTER 65,TITLE 67,IDAHO CODE,6 BY THE ADDITION OF A NEW SECTION 67-6539,IDAHO CODE,TO PROVIDE LIMI-7 TATIONS ON REGULATION OF SHORT-TERM RENTALS AND VACATION RENTALS;AND8 PROVIDING AN EFFECTIVE DATE.9 Be It Enacted by the Legislature of the State of Idaho:10 SECTION 1.That Title 63,Idaho Code,be,and the same is hereby amended11 by the addition thereto of a NEW CHAPTER,to be known and designated as Chap-12 ter 18,Title 63,Idaho Code,and to read as follows:13 CHAPTER 1814 SHORT-TERM OR VACATION RENTAL MARKETPLACES15 63-1801.SHORT TITLE.This act may be cited as the "Short-term Rental16 and Vacation Rental Act."17 63-1802.LEGISLATIVE INTENT.This act is designed to promote access18 to short-term rentals and vacation rentals by limiting local governmental19 authority to prohibit these beneficial property uses,or to specifically20 target them for regulation,except in circumstances necessary to safeguard21 public health and welfare.This act is also designed to preserve personal22 property rights and promote property owner access to platforms for offering23 their properties as short-term rentals and vacation rentals,and enhancing24 local tax revenue by permitting platforms to assume tax collection and re-25 mittance responsibilities.26 63-1803.DEFINITIONS.In this chapter:27 (1)"Local government"means any governmental entity or agency,in-28 cluding counties,municipalities,and taxing districts,but not the state of29 Idaho and the agencies and departments of the state.30 (2)"Lodging operator"means a person that rents a short-term rental or31 vacation rental to an occupant using a short-term rental marketplace.32 (3)"Lodging transaction"means a charge to an occupant by a lodging op-33 erator for the occupancy of any short-term rental or vacation rental using a34 short-term rental marketplace.35 (4)"Short-term rental"or "vacation rental"means any individually or36 collectively owned single-family house or dwelling unit or any unit or group37 of units in a condominium,cooperative or timeshare,or owner-occupied res-38 idential home that is offered for a fee and for thirty (30)days or less.39 Meridian City Council Meeting Agenda August 8, 2017 – Page 266 of 301 2 Short-term rental or vacation rental does not include a unit that is used for1 any retail,restaurant,banquet space,event center or another similar use.2 (5)"Short-term rental marketplace"means a person that provides a3 platform through which a lodging operator,or the authorized agent of the4 lodging operator,offers a short-term rental or vacation rental to an occu-5 pant.6 63-1804.LIMITING TAX DUTIES OF SHORT-TERM RENTAL MARKETPLACES --7 COLLECTION OF TAX.(1)A local government may not levy a sales,use,fran-8 chise,receipts,or other similar tax or fee on the business of operating a9 short-term rental marketplace.10 (2)A short-term rental marketplace shall register with the state11 tax commission for collection,reporting,and payment of sales and use and12 travel and convention taxes levied by this state and any applicable local13 government taxes administered by the state tax commission on short-term14 rentals and vacation rentals due from a lodging operator on any lodging15 transaction facilitated by the short-term rental marketplace.16 (3)A short-term rental marketplace shall collect,report,and pay17 taxes imposed on the lodging operator or occupant of a short-term rental or18 vacation rental by any local government.19 (4)Any local government that has levied a tax pursuant to statutory au-20 thorization,may contract with the state tax commission for the collection21 and administration of such taxes in like manner and under definitions and22 rules of the state tax commission for the collection and administration of23 the state sales or use tax under chapter 36,title 63,Idaho Code.Alterna-24 tively,such local government shall have authority to administer and collect25 such tax.All revenues collected on behalf of the local governments by the26 state tax commission pursuant to this chapter shall be distributed as fol-27 lows:An amount of money shall be distributed to the state refund fund suffi-28 cient to pay current refund claims.All refunds authorized by the commission29 to be paid shall be paid through the state refund fund and those moneys are30 continuously appropriated.The state tax commission may retain an amount31 of money equal to such fee as may be agreed upon between the state tax com-32 mission and such local government for the actual cost of the collection and33 administration of the tax.The amount retained by the commission shall not34 exceed the amount authorized to be expended by appropriation by the legis-35 lature.Any unencumbered balance in excess of the actual cost at the end of36 each fiscal year shall be distributed as provided in this section.All re-37 maining moneys received pursuant to this chapter shall be placed in a fund38 designated by the state controller and remitted monthly to the local govern-39 ment levying such tax.40 (5)A short-term rental marketplace that has not facilitated a lodging41 transaction in Idaho shall have forty-five (45)days to comply with this sec-42 tion upon completion of their first lodging transaction in Idaho.43 SECTION 2.That Chapter 65,Title 67,Idaho Code,be,and the same is44 hereby amended by the addition thereto of a NEW SECTION,to be known and des-45 ignated as Section 67-6539,Idaho Code,and to read as follows:46 67-6539.LIMITATIONS ON REGULATION OF SHORT-TERM RENTALS AND VACATION47 RENTALS.(1)Neither a county nor a city may enact or enforce any ordinance48 Meridian City Council Meeting Agenda August 8, 2017 – Page 267 of 301 3 that has the express or practical effect of prohibiting short-term rentals1 or vacation rentals throughout the jurisdiction of such county or city.2 Notwithstanding the foregoing prohibition,a county or city may implement3 such reasonable regulations as it deems necessary to safeguard the public4 health,safety and general welfare in order to protect the integrity of5 residential neighborhoods in which short-term rentals or vacation rentals6 operate.A short-term rental or vacation rental shall be classified as a7 residential land use for zoning purposes subject to all zoning requirements8 applicable thereto.9 (2)Neither a county nor a city can regulate the operation of a short-10 term rental marketplace.11 SECTION 3.This act shall be in full force and effect on and after Jan-12 uary 1,2018.13 Meridian City Council Meeting Agenda August 8, 2017 – Page 268 of 301 Meridian City Council Meeting DATE: May 2,2017 ITEM NUMBER: 6B PROJECT NUMBER: ITEM TITLE: Dairy Days After Action Report MEETING NOTES ,4 6 k�-6 � X6 e �, � Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Clerk’s Office 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-888-4433 email: clerk@meridiancity.org website: www.meridiancity.org August 8, 2017 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: Bill Nary, Scott Colaianni, Hans Bruijn FROM: City Clerk’s Office - Nancy Radford, Assistant City Clerk Presented by C.Jay Coles City Clerk RE: Meridian Dairy Days Festival 2017 – After Action Report Honorable Mayor and City Council Members, Meridian Dairy Days Festival was held June 22, 2017 through June 24, 2017. The estimated attendance of the festival and carnival for Thursday was 1,000 people, Friday 2,500 people, and Saturday 4,500 people and approximately 35,000 people attended the Dairy Days Parade. City Staff held an after action meeting with the Dairy Board on Monday July 10, 2017 to discuss successes, challenges and suggestions for next year’s event. Hans Bruijn, the Meridian Dairy Board President gave the report from the applicant’s perspective and there were also comments from other Dairy Board members present, in summary stated the following: 1. The weather was great and attendance was high. The carnival operator did well this year even after having to scramble to get an Electrical Inspector at the last minute. Pancake feed did well with approximately 450 in attendance and the Art Show on Saturday was a great success with artists wanting to return next year. 2. The timing of the floats and walkers was better this year. Hans reported a few snags to work on for next year. Because there was the accident with the young girl on the float, there was discussion about getting some “Parade Etiquette and Safety Instructions” sent out the week or 2 before Dairy Days next year on social media. Meridian City Council Meeting Agenda August 8, 2017 – Page 270 of 301 Page 2 3. Bill Allen with the Dairy Board also suggested that possibly distinctive clothing or vests can be worn by “Meridian Officials” (Dairy Board, volunteers, etc.) so they are easily identified by the public during the parade specifically. Meridian Staff and ACHD reported as follows: 1. Carnival electrical inspections went well with few snags. Fire suggested the potential use of “crowd managers” and offered to provide more information on that if the Dairy Board is interested. 2. ACHD and Parks reported that Specialty Construction did not clean up their barricades, cones, etc. for 8 days after parade. Both ACHD and Parks stayed late to help clean up. *At the May 23, 2017 City Council Meeting, the Dairy Board requested for a Cost Share for the Dairy Days Parade and City Council approved an amount not to exceed $4,600. (Note: The total cost of Specialty Construction Invoice attached is $206.25 over the approved amount) Department Hard Cost Staff Time Total Parks $964.60 (Park Reservation Fees) 70 OT Hours = $1400 $2,364.60 Fire -- $1080.00 - 3 Bike Medics $1080 Clerk $200 (TUP and CITUP Fees) -- $200.00 Building/Dev Svc Electrical Permit -- $65.00 PD -- $1276.68 OT + $817.32 RT $2,094 Specialty Construction See detailed invoice See detailed invoice *$4,806.25 Total $10,609.85 Recommendations for 2018: 1. Police estimated 35,000 attendees this year. There were some public safety issues that need to be addressed for next year: Crowd control/management during the parade was the biggest concern. Suggestions were made to do a “Safety and Parade Etiquette” on social media the week before parade, with a PSA about children not running into the parade route. 2. Staff also suggested that the Dairy Board consider forming a subcommittee to talk about solutions to the crowd control and safety. Meridian City Council Meeting Agenda August 8, 2017 – Page 271 of 301 Page 3 3. ACHD would like to have the Dairy Board put out something ahead of the next parade to advise parade participants about the importance of float safety. 4. Dairy Board and Staff suggested that next year code enforcement or patrol hand out citations to the shopping cart vendors that are in the parade route without consent of the dairy board. 5. Volunteers should walk through the crowd handing out candy instead of throwing the candy from the floats. 6. Parks suggests more trash cans be supplied and spread out thru the parade route. Pre-Application Meeting will be set with City Staff and the Dairy Board early 2018. Any questions, comments? Thank you. Meridian City Council Meeting Agenda August 8, 2017 – Page 272 of 301 Meridian City Council Meeting Agenda August 8, 2017 – Page 273 of 301 Meridian City Council Meeting Agenda August 8, 2017 – Page 274 of 301 Meridian City Council May 23, 2017 Page 8 of 99 for every single generation and it's become so apparent that this community comes together to provide opportunities and to strengthen as one and that has just become so apparent. So, thank you all for helping foster the leaders of the next generation. De Weerd: Lance Baumgartner. You do not have to be in MYAC, but it does give you extra points and certainly -- what you will find from many of the MYAC members is they have somehow learned how to balance life, all their volunteerism, their grades, because they are excellent students, but I can tell you that they have left a real legacy in our community. Lance is graduating also from Renaissance High School with a weighted GPA of 4.17. Lance is a member of MYAC and a leader in participatory budgeting subcommittee within MYAC. Lance has served for two years as the member of -- on the Meridian Transportation Commission. Through his actions you can tell he has a passion for giving back to his community and volunteering. Lance has also participated in Rake Up Meridian, Toys For Tots, Toy Drive, Operation Christmas Child and volunteered at the food bank, as well as numerous other volunteer activities. Lance plans to further his education and study in international corporate law, with an emphasis in development of third world countries. Please join me in congratulating Lance. Baumgartner: Hello. I want to say thank you. Thank you to the City Council and Mayor Tammy for investing so much in Meridian's youth, including myself. I love Meridian and this community is so inspirational and it's driven me to accomplish more and I hope I do the city and all of you proud as I take my next step s in my life. So, thank you for your help and support. Thank you. De Weerd: Okay. So, I know where you guys live, so you better be coming back, because I know your parents, too. So, thank you for joining us and you don't have to stay through the entire program. Cavener: It's not in the fine print? B. Dairy Board Request for Cost Share for the Annual Dairy Days Parade De Weerd: It's not in the fine print. Item 9-B is the Dairy Board, a request for cost share for the annual Dairy Days Parade and we have Hans Bruijn here with us and Jerry Mattison. Mattison: I guess I will start. My name is Jerry Mattison. I'm the secretary- treasurer of the Meridian Dairy and Stock Show, also known as the dairy board. Bruijn: My name is Hans Bruijn, and I'm the president of the same organization. And before we say anything else, and I'm proud to say that my daughter is a teacher at Renaissance High School for the last couple years and it's good to see Meridian City Council Meeting Agenda August 8, 2017 – Page 275 of 301 Meridian City Council May 23, 2017 Page 9 of 99 all those great kids coming out of that school. Maybe she had just a little bit to do with that. Mattison: I guess the first thing we always like to do is thank the -- the City of Meridian for their help and participation in putting on the annual Dairy Days shows the past couple of years and that's why we are here again to ask for your continued support of that event. Bruijn: As you can see into paperwork, what we ask for is the support for the cost of Specialty Construction to come and do all the traffic control to make sure that the parade, once again, is a safe environment for everybody in the parade, as well as all the bystanders and the cost as you see in this -- it's actually the same as last year. However, after our last -- we had a meeting last week and Meridian Police requested to have additional -- what they call tubular markers or the candle sticks at each intersection that has a barricade, which is roughly about 20 of them. So, that would be times -- so, that will be another 80 -- probably another 200 dollars is what will be added onto the bill, because of the request of Meridian Police. So, that's -- we are asking for support of those costs. Are there any questions? De Weerd: Council, you have in front of you some information breaking down the the various costs that are associated with the request. Do you have any questions for Hans or Jerry? I guess just to -- to restate that the city has been a partner to this long-standing tradition in our community. Certainly as part of the safety aspect of -- of the parade we get large numbers and I would also say that our -- our Dairy Board funds a lot of our youth programs as well, that this -- this money that is generated from this annual event definitely is reinvested back into our youth and youth programs. So, thank you for your -- your commitment to our youth in our community as well and, Council, I will turn that over to you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I believe what we have done in the past three years, whatever it's been, is we just -- we have just said up to -- forgive up to 10,000 dollars I think it was and, then, we just presented the bill and we paid whatever it was and that's -- so we -- I would make a motion, if it's agreeable, that we continue that way. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Question for Hans or Jerry. Mr. Bird said in the amount of 10,000, but I'm seeing a quote here for 4,500 with your cost increase, having those recommended by -- those are costs that -- Meridian City Council Meeting Agenda August 8, 2017 – Page 276 of 301 Meridian City Council May 23, 2017 Page 10 of 99 Mattison: It is confusing, because, again, it's -- it's my understanding that an ordinance was passed by Council several years ago that salary expense for historic events is already covered. Bill can -- maybe you can confirm that. Nary: Madam Mayor, Members of the Council, that is correct. We did pass that, so that there is no fee for the event, there is no -- there is no cost share that -- the city, basically, provides the staff necessary for the park -- for the safety of the citizens that come. So, really, the only hard cost is the security -- traffic controls for the parade that I think is necessary for the Council's direction. Mattison: I think the 10,000 that Keith was alluding to would include those salary expenses for police, park or -- no? Bird: Madam Mayor, when Charlie made that original motion when we passed the ordinance and put this parade in the grandfathered rights, we didn't have any idea what -- because we would have never -- we never had the parade in the existing configuration, that it was going to be, because we didn't have a split corridor and we had no idea what it was going to -- what the cost to cover the parade route was going to be and so that's why Councilman Rountree took it up to nine, so we would not run over and have to come back for a budget amendment or something like that or the Dairy Show Board in -- asking for more. So, consequently, I think the first year I think it was up to 4,800 or something -- our first bill was something like that and that's all that's ever been paid. The wages had nothing to do with it. De Weerd: So, a motion to cover the hard costs -- here it mentions 4,338 or 39, plus that additional 200 should suffice. If -- if there are additional costs I think this Council would be interested in knowing what they are. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: The 200 addition is just a guess. We have not got a new bid back and there is -- we need to do -- on the return route the police felt we needed to beef up security or stuff there, so we have no idea what the cost is going to be on that in real detail. Bruijn: Where I came up with the 200 dollars is roughly another 80 of those candles at a buck seventy-five apiece, so it's a rough estimate, but we haven't heard back from Specialty Construction yet. De Weerd: But most likely it's not going to be in excess of over 5,000 dollars in addition to what you have here. Bruijn: I wouldn't think so. Meridian City Council Meeting Agenda August 8, 2017 – Page 277 of 301 Meridian City Council May 23, 2017 Page 11 of 99 De Weerd: Well, I would hope not. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I understand that we have done things differently in the past, because we didn't have a parade route and didn't know exactly what the costs were going to be, but the way I see this we do have a parade route and we do know what the costs are going to be, because we have a pretty firm bid here; correct? So, I would move that we approve the hard costs of 4,500 dollars, which would cover the additional 80 markers, plus this 4,338 pretty closely. De Weerd: Amount of 4,600 -- Milam: Forty-six hundred. De Weerd: Okay. Milam: And the other -- any other bid? De Weerd: So, the motion is -- Milam: The 4,600 dollars. De Weerd: Do I have a second? Cavener: Second. De Weerd: I have a motion and a second. Any discussion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: So, if it runs into 47, 48 hundred, we are going to have a budget amendment for a couple hundred bucks? De Weerd: It's not that big of deal. But I think we would like to know what -- what the cause was and certainly -- I think this -- this Council is committed to being a full partner to this community event and we shouldn't have worries about justified expenses to ensure the public safety. So, I -- Mattison: I appreciate that. And I would also mention the police estimated last year's parade attendance of 30,000 people. Meridian City Council Meeting Agenda August 8, 2017 – Page 278 of 301 Meridian City Council May 23, 2017 Page 12 of 99 De Weerd: If you're not going to the parade I would recommend avoiding downtown. Any other questions? Okay. Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: And while I have you here I would like to thank you for adding the Meridian Youth Farmers Market as one of your events that you are engaged with. They completed a successful year last year and it looks like they have some more exciting new vendors this year -- almost most than we have canopies and tables for. So, that is a good problem to have. But thank you for, again, this comm unity event, continuing it and looking to expand it through engaging our youth. So, thank you for being here tonight. Mattison: Thank you for your support. C. ACHD Chipseal Program De Weerd: Okay. Item 9-C is under our ACHD chip seal program and, Tim, we - I will turn this over to you. Nicholson: Thank you. Madam Mayor, Council Members, Tim Nicholson, Ada County Highway District maintenance manager. It's my pleasure to be in front of you tonight to discuss ACHD's plan for the fiscal year 2017 chip seal season and brief you on that information. The last time I was in front of you we were in the middle of Snowmageddon. So, 85 degrees out there today is welcome and I think we are all looking forward to the summer, so -- so, why does ACHD chip seal. We chip seal because it provides a maximum return on the taxpayers' dollars investments in Ada County and it helps maintain our road infrastructure in a very good overall PCI, that's pavement condition index rating. We also chip seal because asphalt oxidizes and becomes hard and brittle, which causes cracking and can eventually lead to failure in the road surfaces as water infiltrates and penetrates into the sub base. We also -- chip sealing slows the oxidation process down by sealing the road surface and creating a new wearing surface for the traveling public. It also weatherproofs the road and prevents base failures. You can see from our costs here that it costs us about 17 cents per square foot to do our chip seal and a standard mill and overlay project is about ten times that expense. So, there is a lot of bang for the buck here and it's a fast -moving processes as well that doesn't inconvenience the public like a mill and overlay project would. We anticipate spending approximately eight million dollars on the overall chip seal process this whole summer. We have already started spending a lot of that currently with our rock crushing. It will be about 25,000 team member Meridian City Council Meeting Agenda August 8, 2017 – Page 279 of 301 Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 7A PROJECT NUMBER: ITEM TITLE: Community Development Annual Department Report MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Annual Update: Community Development CITY COUNCIL AUGUST 8, 2017 Ground to Cover The Community Development Team Staffing Changes The Meridian Development Market: Busier Than Ever! Updates and Special Projects: Planning and Development Services Economic Development: Year in Review and Health Science Technology Initiative Strategic Plan Objectives Your Thoughts & Direction Three Divisions, One Team Community Development Development Services Planning Economic Development The Development Process: A Team Approach Step Team Member Business Recruitment Economic Development Site Selection & Design Economic Development,Planning Business Assistance (including Pre- Application meetings) Planning, Development Services, Economic Development Platting & Infrastructure Development Services, Planning Entitlement Process Planning, Development Services Building Permits Development Services Building Occupancy & Inspections Development Services,Planning Business Retention Economic Development Staffing Changes Christopher Pope: CDBG Administrator Amanda McNutt: Development Analyst I Kristal Soland: Development Permit Tech I Updates & Special Projects: Planning Division CITY COUNCIL AUGUST 8, 2017 Accomplishments Evaluated Comp Plan Designations near Overland/Eagle/I-84 Prepared downtown sidewalk inventory and prioritization for MDC and CDBG Published 2017 Land Use Report Supported Heritage Middle School Future City Program Received AIC Award for Idaho Avenue Intermountain Gas property change to the FLUM (pending) Transportation Transportation Commission •Monthly meeting facilitation US 20/26 Task Force •Funding in ITIP for 4-lane widening Ongoing coordination: •VRT •COMPASS •RTAC, DAC, TMA Balancing •Rail with Trail ACHD •Ustick Road Corridor (2017/18) •Linder Road x3 (2019- 2021) •Pine Avenue, Meridian to Locust Grove (2018) •Meridian, Cherry to Ustick (2019) CDBG Program: Current Projects Projects •Streetlight Installation Project •MDC Sidewalk Project •Meridian Elementary Picnic Shelter & Amenities •ACHA Down Payment Assistance Program •NeighborWorks Boise Down Payment Assistance Program Public Service •Meridian Food Bank Hunger Relief Program •Boys & Girls Club Scholarships Program •Jesse Tree Emergency Rental Assistance Program Admin Activities •General Administration & Fair Housing Activities •Slum & Blight Plan Development •5-Year Consolidated Plan Development Upcoming Program Year Allocation: $349,076 2017 Existing Conditions Report The Meridian Development Market: By the Numbers CITY COUNCIL AUGUST 8, 2017 Highlighted Projects Paramount Veranda Assisted Living My Place Meridian Mike Brown Group Office Walmart Fuel Store #2862 Access Vans Warehouse Walmart Fuel Store #3093 Primary Health State Avenue Office Building Domino’s Pizza 3 &3 Office Building Black Rock Coffee Association Management Inc. Offices St. Ignatius School T-Mobile Wireless Communication Facility Independence Indoor Shooting Range Bish’s RV Supercenter Creamline #4 Shell and Core T-Mobile Cell Tower Building and Tower Sonic Drive In Walmart On-line Pickup Expansion Knighthill Multi-Tenant Building Shallow Creek Townhomes Western Ada Recreation District Pool Stonesthrow Townhomes Silver Oaks Apartments Culver’s Instant Equity Auto Group Hamelin Village Apartments Third Street Apartments Jump Time Meridian Meridian YMCA Capital Educators Credit Union Meridian Tru Hotel Rainier Villas Apartments Paramount Square Apartments Harmony Hills Assisted Living Maverik Idaho College of Osteopathic Medicine (ICOM) Einstein’s Oilery Stinker Station Residential Permitting Activity July thru June Previous Year This Year New Single Family Homes 1,265 1,387 New Single Family Value $311,867,134 $353,219,430 Multi-Family Units 324 530 Multi-Family Value $22,440,257 $46,833,275 Commercial Permitting Activity July thru June Previous Year This Year New Commercial Buildings 63 87 New Commercial Value $77,964,023 $163,497,984 New Commercial Square Footage 575,790 s.f.1,142,037 s.f. Commercial Tenant Improvements (TI’s) 142 210 Commercial TI Value $39,214,541 $37,217,544 Commercial TI Square Footage 1,018,207 s.f.1,258,460 City-wide Assessed Values Ada County Assessors Data April 2016 Total Value $ 9,427,129,400 April 2017 Total Value $12,057,196,000 Note: These values do not reflect improvement costs on exempt land, such as City facilities, Schools, Churches, etc. (those properties with tax exemptions). Revenues Returned to General Fund Total Returned Over Past 15 Years $20,373,518 FY 2003 585,467$ FY 2004 799,548$ FY 2005 1,897,123$ FY 2006 2,815,539$ FY 2007 2,172,405$ FY 2008 -$ FY 2009 -$ FY 2010 -$ FY 2011 600,722$ FY 2012 2,044,914$ FY 2013 1,592,539$ FY 2014 1,391,676$ FY 2015 1,652,245$ FY 2016 2,275,054$ FY 2017 Projected 2,546,286$ Building Section Looking Forward Current building permit fees have been unchanged since 2007. As part of the team effort with the Finance Dept. to bring forward a Consolidated Fees Schedule. Later this meeting: service enhancement to allow over- the-counter permits for small projects (sheds, decks, patio covers, car ports) Economic Development: Year in Review & Upcoming Events CITY COUNCIL AUGUST 8, 2017 Economic Development Economic Development Wins Economic Development Stats *3,825 NEW JOBS in 2016 108 New Businesses Significant Job Growth in: Health Care & Services Finance & Insurance Professional Technical Construction 6.1% Increase in Individual Wages Economic Development Stats July, 2017 -Office Vacancy Rates are at 4.2% -lowest level on record in Meridian July 2017 –Industrial Vacancy Rates are at 2.1% -lowest rate in nearly a decade Economic Development Stats 166 One-on-One Business Assistance Meetings 31 Business Retention Visits 38 Out-of-State Site Visits 49 Organizational Partner Meetings 72 Facebook & OppSites Marketing Posts Economic Development –Health Science Technology Initiative Southwest Idaho Tourism Association Meridian Chamber of Commerce awarded $50,000 Grant Purpose –Promote Tourism in Meridian *Re-Purpose –Promote Tourism while promoting Economic Development Economic Development - Targeted Industry Partnerships •FAMILIARIZATION TRIP –MASS MARKETING •TARGETS:MEDICAL DEVICE COMPANIES, NW HOSPITALS, MEDICAL TRADE ORGANIZATIONS, SITE SELECTORS •CREATE OUT-OF- STATE PARTNERSHIPS WITH ISU’S ANATOMY & PHYSIOLOGY LAB & ICOM Accomplishments of Targeted Industry One-on-One Meetings with Local Partners -Introductions. Developed a list of Assets & Needs Video Conferences with Out-of-State Companies New Health Science & Technology Marketing Material LinkedIn/E-mail Campaign –Reached Thousands Acquired 64 New Out-of-State Contacts & 26 Phone Calls Five New Site Selectors visited from East Coast Health Science and Technology Video Add Link Strategic Plan: Key Objectives CITY COUNCIL AUGUST 8, 2017 1.A.2 Urban Renewal District •CREATED PROJECT TEAM, INCLUDING CONSULTANT •WORKED WITH MDC AND PROPERTY OWNERS TO PREPARE URD PLAN •COORDINATED WITH MDC STAFF AND DEVELOPERS •OBJECTIVE COMPLETE 1.B.1 Growth Goals •DEFINE AND ARTICULATE 10, 25 AND 50 YEAR GROWTH GOALS •DEVELOPING SCOPE AND TASKS FOR CONSULTANT HELP CONCURRENTLY WITH COMP PLAN UPDATE PROJECT •DISCUSS POSSIBLE BUDGET AMENDMENT AND SCOPE DURING SEPTEMBER WORKSHOP 1.C.1 Area of City Impact •ULTIMATE CITY LIMITS NEED TO BE IDENTIFIED SO INFRASTRUCTURE AND SERVICES PLANNING CAN PROCEED WITH CERTAINTY •COORDINATE WITH ADJACENT CITIES AND COUNTY •EVALUATE STATE CODE TO STRENGTHEN AOCI 2.A.1 Develop Tools To Attract and Retain Jobs •CREATED THE COMMUNITY MATCH CLOSING FUND •ESTABLISHED THE TEN MILE URBAN RENEWAL DISTRICT •CREATED AN INTERACTIVE WEBSITE WITH A SEARCHABLE DATA- BASE OF OPPORTUNITY SITES 2.A.2 Develop Partnerships to Cultivate Diverse Businesses and Jobs •CONVENED LOCAL STAKEHOLDERS MEETING FOR FIELDS DISTRICT •ESTABLISHED A STEERING COMMITTEE WITH THE MERIDIAN CHAMBER OF COMMERCE TO ASSIST IN ATTRACTION: THE “ED READY” TEAM •PARTNERSHIP WITH CHAMBER OF COMMERCE TO ATTRACT COMPANIES IN THE HEALTH SCIENCE TECHNOLOGY INDUSTRY 2.A.3 Promote Job Growth By Attracting Businesses in Target Markets •FACILITATED INCENTIVE PACKAGE FOR ICOM •CLOSE & ONGOING COORDINATION WITH ICOM’S TEAM TO ATTRACT COMPANIES IN HEALTH SCIENCES •FIELDS DISTRICT SAP •GROWING TOGETHER •RECRUITMENT WITH MERIDIAN BUSINESSES (PKG) •PARTNERSHIP WITH CHAMBER OF COMMERCE GRANT OPPORTUNITY Your Thoughts & Direction CITY COUNCIL AUGUST 8, 2017 For more information, see the City of Meridian Existing Conditions Report at: www.meridiancity.org/compplan Population Increases 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 Before 1960 1970 1980 1990 2000 2010 January 2017 Population Increase from previous Census # o f P e o p l e 2, 0 8 1 53 5 4, 0 4 2 2, 9 3 8 25 , 3 2 3 40 , 1 7 3 23 , 2 0 8 Population 0 20,000 40,000 60,000 80,000 100,000 120,000 1960 1970 1980 1990 2000 2010 2017 2,0812,081 2,6162,616 6,6586,658 9,5969,596 34,91934,919 75,09275,092 98,30098,300 Total Population Growth # o f P e o p l e 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% Under 5 5 to 9 10 to 19 20 to 29 30 to 39 40 to 49 50 to 64 65+ 1990 2000 2010 2015 Change in Age Groups % o f T o t a l P o p u l a t i o n 34.6 Median Age Up from: 29.8 in 1990; 30.1 in 2000; and 32.5 in 2010. 3,249 Average Yearly Population Increase Between 2010 and 2017 Single Family Multi-Family 1990 2000 87%87%85%85%65%65% 13%13%15%15%35%35% 2015 13%13% Housing Types by % of Total 1990 ( # of DU’s) 2000 (New DU’s)2015 (New DU’s) 0 5,000 10,000 15,000 20,000 25,000 30,000 3,880 8,384 21,429 33,693 Total Dwelling Units (DU) Total DU 2.4%Meridian 2015 Down from 3.8% in 2000 12.3%National 2015 Up from 9.0% in 2000 Housing Vacancy Housing Expenditure Own Rent 49% 27% % of Population with housing expenditures that exceeds 30% of Household Income 0%100%50% EXISTING CONDITIONS REPORT 2017POPULATION, G ROWTH, A GE, AND H OUSING IN MERIDIAN For more information, see the City of Meridian Existing Conditions Report at: www.meridiancity.org/compplan 22 MilesPathways 9 miles maintained by the City 2 Regional, 4 Community, 6 Neighborhood, 3 Mini Parks, 2 Special Use 17 Parks 66% 34% 132 Acres (Future) 255 Acres (Today) Developed Undeveloped City Parks 34% 2.6 Acres Serving 98,300 (Today) Per 1,000 People Level of Service 3.0 Acres Serving 129,000 (Future) Per 1,000 People Civilian Occupations Arts & Entertainment Construction & Manufacturing Education Natural Resources Other Professional Services Public Administration Trade Transportation 0.0%10.0%20.0%30.0% Idaho US Meridian % of Total Workers Educational Attainment % of Population Completed Highschool Only Highschool Only Bachelor’s or Higher Bachelor’s or Higher 33%95% 15 . 5 % 15 . 5 % 19 . 4 % 12 . 3 % 23 . 6 % 14 . 3 % 9. 2 % 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% Meridian Boise Nampa Ada Canyon Idaho US % o f R e s i d e n t s L i v i n g in P o v e r t y Persons living in Poverty 2015 Poverty High School Diploma Only Of those living in poverty12.9%Bachelors or Higher Of those living in poverty3.2% Average Income 2000 Income 2015 Change $0 $20,000 $40,000 $60,000 $80,000 $18,278$58,505 $76,783$76,783 Jobs in Meridian 0 10,000 20,000 30,000 40,000 50,000 11,92432,180 2007 Jobs 2017 Change 44,104 Jobs44,104 Jobs EXISTING CONDITIONS REPORTEDUCATION, J OBS, P AY , AND PLAY IN MERIDIAN 2017 City of MeridianExisting Conditions Report 2017Addendum to the C ity of meridi An Comprehensive pl An DRAFT ~ This page left intentionally blank ~ City of Meridian Existing Conditions Report 2017 City of Meridian Prepared by: City of Meridian Planning Division 33 E Broadway Suite 102 Meridian, Idaho 83642 Phone 208.884.5533 Fax 209.888.6854 Existing Conditions Report 2017 Addendum to the City of meridiAn Comprehensive plAn, by resolution no. 17-0000, on month dAy, yeAr City of Meridian Existing Conditions Report 2017 DRAFT ~ This page left intentionally blank ~ www.meridiancity.org/compplan Table of Contents 1. Introduction 1-1 ■Review of the Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1 ■Comprehensive Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 ■Local Land Use Planning Act . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3 ■History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3 2. Who Lives in Meridian? What Do They Do? 2-1 ■Population, Housing, and Economic Development . . . . . . . . . .2-1 ■Population and Demographic Characteristics . . . . . . . . . . . . . .2-2 Historic Counts and Current Estimates . . . . . . . . . . . . . . . . . .2-2 Forecasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2 Age . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Race and Ethnicity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3 Gender . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4 Educational Attainment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4 Cost of Living . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5 Income . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6 Poverty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7 ■Housing Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7 Number of Dwelling Units . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8 Housing Unit Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9 Occupancy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9 Persons per Housing Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-10 Age of Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-10 Housing Value . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-11 ■Housing and Urban Development . . . . . . . . . . . . . . . . . . . . . . .2-12 ■Economic Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13 Economic Excellence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14 Economic Development and Infrastructure . . . . . . . . . . . . .2-14 Taxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-15 Labor Force . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-15 Employment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-17 Employers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-17 Trends . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-18 Meridian Chamber of Commerce . . . . . . . . . . . . . . . . . . . . .2-18 Meridian Development Corporation . . . . . . . . . . . . . . . . . . .2-18 The Core . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-20 3. How is the Land in Meridian Developed? 3-1 ■Land Use, Transportation, and Community Design . . . . . . . . .3-1 ■Zoning & Land Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 Built Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 Residential . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 Commercial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3 Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3 Industrial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4 Mixed Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4 Civic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5 ■Zoning—Land Use Correlation . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5 ■Land Ownership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5 ■Future Land Uses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6 ■Specific Area Plans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8 Ten Mile Interchange Specific Area Plan . . . . . . . . . . . . . . . .3-8 Destination Downtown (Urban Renewal) . . . . . . . . . . . . . . .3-8 Fields District . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9 ■Area of City Impact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9 ■Transportation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10 Roadway Authority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-11 Transportation Commission . . . . . . . . . . . . . . . . . . . . . . . . . .3-12 Roadway Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-12 Interstates, State Highways and Arterials . . . . . . . . . . . . . .3-14 Collectors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-15 Local Streets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-16 Entryway Corridors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-16 Travel Times and Commuting . . . . . . . . . . . . . . . . . . . . . . . .3-17 Transportation Funding Plans . . . . . . . . . . . . . . . . . . . . . . . .3-18 Long-Range Plans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-18 www.meridiancity.org/compplan i Short-Range Plans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-18 Funding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19 Meridian’s Priority Roadway Projects . . . . . . . . . . . . . . . . . .3-19 ■Linking Transportation and Land Use . . . . . . . . . . . . . . . . . . . .3-19 Complete Streets Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20 Cost Share Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20 Master Street Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20 Livable Streets Design Guide . . . . . . . . . . . . . . . . . . . . . . . . .3-20 ■Mobility Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-22 Roadways to Bikeways . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-22 Pathway System and Sidewalks . . . . . . . . . . . . . . . . . . . . . . .3-22 Transit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-24 Commuteride and Carpools . . . . . . . . . . . . . . . . . . . . . . . . . .3-24 Park-and-Ride Lots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25 Public Airport Facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25 Rail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25 ■Community Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-26 Administrative Design Review . . . . . . . . . . . . . . . . . . . . . . . .3-28 The Architectural Standards Manual . . . . . . . . . . . . . . . . . .3-28 Standards vs . Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-29 Entryway Corridors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-29 Signs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-29 Sustainability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-29 Land Use and Transportation Planning . . . . . . . . . . . . . . .3-30 Siting, Design and Construction . . . . . . . . . . . . . . . . . . . . .3-30 Energy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-31 Air Quality and Greenhouse Gas Reduction . . . . . . . . . . .3-31 Wastewater Treatment, Reclamation and Reuse . . . . . . . . 3-33 Preservation and Restoration of Natural Resources . . . .3-33 Solid Waste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-33 Livability and Quality of Life . . . . . . . . . . . . . . . . . . . . . . . . .3-33 Healthy Initiatives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34 Safe Walking Routes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-35 Day Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-36 Youth Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-37 Senior Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-39 Success Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-40 Arts, Entertainment and Community Events . . . . . . . . . . . .3-41 Meridian Arts Commission . . . . . . . . . . . . . . . . . . . . . . . . . .3-41 Meridian History Center and Heritage Programs . . . . . . .3-41 Community Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-42 4. What Services are Provided in Meridian? 4-1 ■Public Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1 ■Municipal Government, City Hall . . . . . . . . . . . . . . . . . . . . . . . . .4-1 Mayor and City Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-4 Commissions, Committees and Boards . . . . . . . . . . . . . . . . .4-4 ■Public Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7 Water and Sewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7 Water Division . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7 Supply and Distribution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7 Wastewater Division . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-9 Sewer Collection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-9 Sewer Treatment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10 Industrial Pretreatment . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11 Class A Recycled Water . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11 Support Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11 Stormwater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-12 ■Public Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-13 Police Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13 Fire Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15 ■Recreation, Parks and Pathways . . . . . . . . . . . . . . . . . . . . . . . . .4-16 Parks and Recreation Department . . . . . . . . . . . . . . . . . . . .4-16 Western Ada Recreation District . . . . . . . . . . . . . . . . . . . . . .4-18 ■Solid Waste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-18 Residential Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-18 Commercial and Industrial Collection . . . . . . . . . . . . . . . . .4-19 Other Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-20 Donated Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-20 Transfer Station Collection . . . . . . . . . . . . . . . . . . . . . . . . . . .4-20 Table of Contents www.meridiancity.org/compplan ii ■Education . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-21 West Ada School District . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-21 Enrollment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-21 Bus Transportation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-22 Elementary Schools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-23 Middle Schools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-23 High Schools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-24 Charter and Magnet Programs . . . . . . . . . . . . . . . . . . . . . . .4-24 Private Education Opportunities . . . . . . . . . . . . . . . . . . . . . .4-24 Continuing Education . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-24 ■Libraries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-25 ■Public Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-25 Electricity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-25 Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-26 Gas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-28 Irrigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-28 5. What are the Physical and Cultural Features of Meridian? 5-1 ■Natural, Special, Historic, & Agricultural Resources . . . . . . . . .5-1 Community Concerns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1 Natural Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2 Climate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2 Air Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2 Geology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3 Hydrology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3 Soils . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3 Vegetation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4 Agriculture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4 South Meridian . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5 Fields District . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6 Special Sites and Historic Resources . . . . . . . . . . . . . . . . . . .5-7 Historic Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7 Hazardous Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8 Natural Gas Pipeline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8 State Highways . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9 Weeds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9 Floodplains . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9 National Interest Electric Transmission Corridors . . . . . . .5-10 6. Summary 6-1 Table of Contents www.meridiancity.org/compplan iii Table 2A: Historical Census Population, Meridian . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2 Table 2B: Recent Population Growth by Meridian City Limits . . . . . . . . . . . . . . . . .2-2 Table 2C: Communities in Motion 2040 Vision Forecasts . . . . . . . . . . . . . . . . . . . . . . . .2-3 Table 2D: Age by Jurisdiction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3 Table 2E: Meridian Population Groups Over Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4 Table 2F: Racial and Ethnic Composition by Jurisdiction . . . . . . . . . . . . . . . . . . . . . . . . . .2-5 Table 2G: Educational Attainment by Jurisdiction (25 and Older) . . . . . . . . .2-5 Table 2H: Comparative Cost of Living Index, Council for Community and Economic Research . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6 Table 2I: Mean Household Income by Jurisdiction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7 Table 2J: Percent of Residents Living in Poverty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8 Table 2K: Meridian Housing Units by Year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8 Table 2L: Housing Units by Jurisdiction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9 Table 2M: Meridian Housing Units By Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9 Table 2N: Housing Occupancy and Vacancy by Jurisdiction . . . . . . . . . . . . . . . . . . . .2-9 Table 2O: Age of Housing Units by Jurisdiction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-10 Table 2P: Value of Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-10 Table 2Q: Housing Median Sales Price by Meridian MLS . . . . . . . . . . . . . . . . . . . . . . . .2-11 Table 2R: 2017 Idaho Tax Rates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-15 Table 2S: Annual Unemployment Rate by Jurisdiction (%) . . . . . . . . . . . . . . . . . . . .2-15 Table 2T: Treasure Valley Labor Force and Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-15 Table 2U: Occupation by Jurisdiction and Select Industry . . . . . . . . . . . . . . . . . . . . . .2-16 Table 2V: 2017 Office Vacancy and Asking Rates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-18 Table 2W: 2017 Retail Vacancy and Asking Rates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-18 Table 3A: Current Acreages of Zoning District in Meridian . . . . . . . . . . . . . . . . . . . . . .3-5 Table 3B: Non-Private Land Ownership in AOCI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6 Table 3C: Future Land Uses within Meridian’s AOCI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-7 Table 3D: Roadway Miles by Classification Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-12 Table 3E: Average Commute Time to Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17 Table 4A: Meridian Water Consumption - Domestic Well Impacts . . . . . . .4-8 Table 4B: Historical Sewer Service Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10 Table 4C: 2015 Crime in the United States, State, and City . . . . . . . . . . . . . . . . . . . .4-13 Table 4D: Meridian City Parks by Category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-18 Table 4E: Solid Waste Collection (Tons) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-19 Table 4F: Historical Fall Enrollment, West Ada School District . . . . . . . . . . . . . .4-22 Table 5A: Agricultural Land . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5 Table 5B: National Register-Listed Historical Resources, Meridian . . . . . . .5-7 List of Tables www.meridiancity.org/compplan iv Figure 1A: Heart of the Valley Shifts to Meridian . . . . . . . . . . . . . . . . . .1-4 Figure 2A: Corporate Locations in Meridian . . . . . . . . . . . . . . . . . . . . .2-17 Figure 2B: Urban Renewal Districts . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-19 Figure 3A: Meridian’s Area of City Impact . . . . . . . . . . . . . . . . . . . . . . .3-9 Figure 3B: 2040 Planning Functional Classification Map . . . . . . . . . .3-13 Figure 3C: Meridian Area Trip Distribution By Time of Day, 2013 . . .3-17 Figure 3D: Example of Master Street Map Roadway Typology . . . .3-21 Figure 3E: Shared-Use Pathway Along Waterway . . . . . . . . . . . . . . .3-23 Figure 3F: Typical On-Street Multi-Use Pathway . . . . . . . . . . . . . . . .3-23 Figure 4A: City of Meridian Expenditures by Department . . . . . . . . .4-3 Figure 4B: Boundaries and Stations of the Meridian Fire Department . 4-16 Figure 4C: Elementary School Boundaries . . . . . . . . . . . . . . . . . . . . .4-23 Figure 4D: Existing Idaho Power Lines/Stations Near the City of Meridian . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-27 Figure 5A: Soils in the Meridian Area . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4 Figure 5B: Agricultural Tax Exempt Land in Meridian . . . . . . . . . . . . .5-6 Figure 5C: Gas Transmission Pipeline . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8 Figure 5D: Meridian Floodplains . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-10 List of Figures www.meridiancity.org/compplan v ~ This page left intentionally blank ~ www.meridiancity.org/compplan vi 1 www.meridiancity.org/compplan Introduction Review of the Report In 2010-2011 the City of Meridian updated and reformatted its Comprehensive Plan (the Plan) . The primary goal of the re- vamped Comprehensive Plan was to make it more useful for the community, City staff, and decision makers . One way the Plan became more useful, was to separate out key information about the City’s history, present day conditions, trends, and current initiatives, from policy and future-looking initiatives . This separated information became the Existing Conditions Report, which allowed the Comprehensive Plan to focus on policy moving forward . The Existing Conditions Report is an addendum to the Comprehensive Plan . This Existing Conditions Report (Report) provides a framework for future decision making by detailing the current state, specific directions, and actions taken related to each topical area discussed . The Report takes the City’s Mission, Vision, and Values and melds it with the City’s Strategic Plan Initiatives, City department capital improvement plans, and the initiatives in the current Comprehensive Plan . While not policy oriented, this Report is also intended to aid in integrated decision mak- ing: i .e ., decisions that are made regarding land use policy within Meridian, take into full account existing condi- tions within Meridian, and the impacts on transporta- tion, housing, and economic strategies that current policies have had . To compose this report, exist- ing information regarding Meridian and its Area of City Impact was gathered from many resources . This was accomplished by consulting with other agencies, individuals, and resources including existing plans, studies, and other documents . Some materials used in this report were provided directly by City staff, some informa- tion was provided by other affected local agencies and their publications, and some of the information was gathered using other resources like the internet . Where needed, City staff contacted key agencies and requested assistance in putting Below: Meridian City Hall Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | In t r o d u c t i o n “A good plan is like a road map: it shows the final destination and usually the best way to get there.” - H. Stanley Judd 1-1 together this report . This report should be updated every few years, to keep information current and relevant . Comprehensive Plan Meridian’s first Comprehensive Plan (Plan) was adopted in 1978. That first Plan was developed to meet the requirements of the 1975 Land Use Planning Act of the State of Idaho . During the summer of 1993, citizens representing neighborhood groups, developers, real estate professionals, and public agencies participated in a process to modernize the Comprehensive Plan, and was adopted on December 21, 1993 . On November 3, 1998, the City of Meridian issued a request for qualifications to prepare the 2002 City of Meridian Comprehensive Plan . By June 1999, the process of developing Meridian’s 2002 Comprehensive Plan had begun, and was adopted by City Council on August 6, 2002 . A significant amount of growth occurred after the 2002 version of the Comprehensive Plan was enacted . Additionally, new initiatives like sustainability and arts had become important considerations with important financial and quality of life implications, and also needed to be addressed . To ensure that the document continued to remain relevant and to make it more useable, City leaders began a significant overhaul in 2010. Surveys, workshops, steering committees, and social media sites were all forms of public involvement to solicit public input and ensure community support for an updated Plan . The goal was to make the Comprehensive Plan a more useful resource that the general public, developers and decision makers could all help implement in making Meridian’s future the best it can be . The overhauled Comprehensive Plan was adopted on April 19, 2011, and has since been amended several times . Above: Carnival at Storey park, during Meridian Dairy Days www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | In t r o d u c t i o n 1-2 www.meridiancity.org/compplan Local Land Use Planning Act Section 67-6508 of Idaho Code (the Local Land Use Planning Act), requires Comprehensive Plans to consider, at a minimum: previous and existing conditions, trends, desirable goals and objectives, or desirable future situations for 17 planning com- ponents . This report provides an informative snapshot of the previous and existing conditions and trends in Meridian, Idaho regarding most of the State-required planning components . These components include: property rights; population; school facilities and transportation; economic development; land use; natural resources; hazardous areas; public services, facilities, and utilities; transportation; recreation; special areas or sites; housing; community design; agriculture; implementation; national interest electric transmission corridors; public airport facilities; and, other components the City has deemed necessary to analyze . However, the desired goals and objectives for each of the 17 planning components are not part of this report . Rather, this existing condition report sets the foundation and background information to base a desirable future plan for the City . Implementation of policy related components are addressed in the Comprehensive Plan itself, and are not part of this report . Those components not addressed in this report are addressed in the Comprehensive Plan . History1 Originally known as Hunter, after a railroad official along the Oregon Short Line route, the City of Meridian was incorporated in August, 1903 . Meridian is one of six cities in Ada County, and is located on the western edge of the Ada-Canyon County border. The City has transformed from a sagebrush-filled mail drop located on the Oregon Trail in the 1880s, to a small fruit orchard center after the turn of the century through the 1930s, to a dairy-based farming community in the 1940s . Its character as a small farming community continued until approximately 1990, when its population was still about 10,000 . Since 1990, Meridian has experi- enced exponential growth that has changed both its character and appearance . From 1990 to 2010, Meridian’s population grew from approximately 10,000 to 65,000 . Despite some slowdowns in housing starts and job creation during the 2008 recession, the population of Meridian continued rapidly increasing to 1 For a comprehensive review of Meridian’s heritage, see Meridian, by Frank Thomason and Polly Ambrose Peterson, Arcadia Publishing, 2010 Below: View from Generations Plaza on Main Street Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | In t r o d u c t i o n “It takes as much energy to wish as it does to plan.” - Eleanor Roosevelt 1-3 Figure 1A: Heart of the Valley Shifts to Meridian ) £¤20 £¤26 £¤20 £¤26 ¬«55 ¬«69 ¬«45 ¬«21 ¬«44 ¬«16 ¬«19 ¬«55 ¬«55 §¨¦84 §¨184¦ §¨84¦ §¨84¦ CA N Y O N C O U N T Y AD A C O U N T Y MERIDIAN BOISE KUNA EAGLESTAR GARDEN CITY NAMPA CALDWELL MIDDLETON PARMA WILDER GREENLEAF MELBA NOTUS BOISE KUNA EAGLESTAR GARDEN CITY NAMPA CALDWELL MIDDLETON PARMA WILDER GREENLEAF MELBA NOTUS S n a k e Rive r Bo ise R i ver Lake Lowell Lucky Peak 15 Miles: 618,920 20 Miles: 644,141 5 Miles: 188,291 10 Miles: 470,358 Source: 2017 Population data of Ada and Canyon Counties by COMPASS; map by City of Meridian Planning Division 2017 www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | In t r o d u c t i o n 1-4 www.meridiancity.org/compplan an estimated population of 98,300 in 2017, according to the Community Planning Association of Southwest Idaho2 . This makes Meridian the second largest city in Idaho . With the increase in population, farms and fields have given way to residential and commercial development . Farm vehicles and feed stores have largely disappeared to be replaced with large residential subdivisions and commercial complexes . Today, several large office parks, new bank branches, restaurants, and major retail centers have sprung up throughout Meridian . St . Luke’s has a major hospital located in Meridian, and a variety of medical service companies have come into the City . To continue to provide elevated levels of service, City Depart- ments and their service capabilities have grown . In 2002, a 30,000 square foot police station was constructed . With the increased growth since 2002, a 4,400 square foot addition and a new 12,700 square foot public safety training center was constructed in 2014 . Fire Stations 3, 4 and 5 have all come on-line in the past 20 years . The wastewater treatment facility in northwest Meridian has seen several additions, and it can now treat approximately 10 .2 million gallons per day . The City is in the process of completing a major upgrade to the wastewater treatment facility which will increase the treatment capacity to 15 million gallons per day . This project is expected to be completed in 2019 . The City currently boasts 255 acres of developed park land and 22 miles of pathways . In 2008 Meridian completed a new three-story city hall building, which consolidated most City services . These are just a sampling of the new and expanded municipal capital improvements made in the recent past . 2 COMPASS. "City and County Population Estimate." Products, Services, and Data - Current and Historical Population Estimates. COMPASS, 1 Apr. 2017. Web. 18 May 2017. <http://www. compassidaho.org/prodserv/demo-current.htm>. Above: Gene Kleiner Day festivities at Kleiner Park Below: View of artwork and fountains in the Village at Meridian Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | In t r o d u c t i o n 1-5 The transportation network looks substantially different than it did in 1990, or even 10 years ago . The Idaho Transportation Department (ITD) has and continues to widen and re-construct Interstate 84 through the Treasure Valley . Further, over the past 10 years an interchange at Ten Mile Road was completed, and the Meridian Road interchange was rebuilt . New lanes and upgraded intersections were added recently to Eagle Road (SH 55) between Interstate 84 and Ustick Road, with more capacity improvements planned for 2022 . Ada County Highway District (ACHD) road improvements, such as Ustick Road widening, Ten Mile roadway widening, and completion of the Downtown Split Corridor project, have helped to relieve congestion, but continued growth continues to put a strain on the transportation system in Meridian . Funding to not only maintain the existing roadways and bridges, but to expand the transportation network, will be critical to lessen the strain a growing community has on the transportation system . Meridian is the population center of the Treasure Valley; people are evenly distributed in all directions from Meridian, with more than 188,000 people within 5 miles of downtown Meridian (see Figure 1A) . Although airports, regional medical centers, cultural events and venues, and other urban services and amenities are all easily accessible, Meridian still values and embraces its agricultural heritage . Above: The iconic yellow water tower near Storey Park www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | In t r o d u c t i o n 1-6 2 www.meridiancity.org/compplan Who Lives in Meridian? What Do They Do? Population, Housing, and Economic Development This chapter discusses characteristics of Meridian’s demographics including population, gender, race, age, income, education, home ownership, and employment data . As required by Idaho State Statute §67-6508, analysis on Population, Housing and Economic Development components of the Comprehensive Plan are provided below . These three components set the foundation for consideration of other components later in this report . The primary purpose of the population discussion is to look at past trends, current population totals, and future projec- tions, along with characteristics such as age, race, and gender . Population inventories and forecasts are used to measure the demand for future facilities such as parks, water lines and roads, and for services such as police and fire protection. Forecasts can also be used by businesses to anticipate market demand and to locate service and commercial facilities . The primary purpose of the Housing element analysis is to evaluate the recent trends in housing and anticipate the future housing needs of the community . Past trends in housing and an inven- tory of current housing conditions provide specific information on residential use . The report assesses where people live and in what type of dwellings, as well as where they might want to live in the future . The purpose of the Economic Development analysis of the chapter is to portray the business make-up and to analyze the local economy for strengths and weaknesses . This background information may be used to discuss how Meridian might expand its economic base and target specific industries. Employment trends and forecasts may also be used to determine if there is a need for additional land in particular zoning categories, and the demand for future levels of public services . Below: Winter in the Woodbridge subdivision Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | De m o g r a p h i c s “When planning for a year, plant corn. When planning for a decade, plant trees. When planning for life, train and educate people.“ Chinese Proverb 2-1 Population and Demographic Characteristics Historic Counts and Current Estimates Meridian’s population was fairly stable up to about 1990, when the City had a population of 9,596 . However, in the mid-1990s, the City’s population began increasing rapidly, reaching 34,919 residents by 2000, and then more than doubled to 75,092 by 2010 . Table 2A tracks historical Census population data . In April of 2017, the Community Planning Association of Southwest Idaho, or COMPASS, estimated the City’s population at 98,300 residents . Table 2B tracks yearly population growth in Meridian, beginning in 2007 . While it did not grow quite as precipitously as Meridian, the two-county region as a whole also experienced considerable growth over the last decade . Ada County grew from 392,365 residents in 2000 to 454,400 in 2017 . Similarly, Canyon County grew from 188,923 residents in 2000 to 215,430 in 2017 . The City of Meridian grew by 30 .9% from 2010 to 2017 while the two-county region grew by 15 .2% over the same period .1 According to the US Census Bureau, Meridian was number 13 in the top 15 fastest growing large cities in the U .S ., from July 1, 2015 to July 1, 2016 .2 Forecasts The Community Planning Association of Southwest Idaho, or COMPASS, is the Metropolitan Planning Organization for the Treasure Valley as designated by the U .S . Department of Trans- portation . As part of its Federal mandate, COMPASS prepares and periodically updates a regional long range transportation plan for the area . Part of that process is to monitor population growth and forecast future changes within the region . 1 COMPASS, Population Estimates: City and County Population estimate for April 1, 2017. Web. May 18, 2017 <http://www.compassidaho.org/prodserv/demo-current.htm> 2 US Census Bureau, Newsroom. Web. May 25, 2017 <https://www.census.gov/newsroom/press- releases/2017/cb17-81-population-estimates-subcounty.html> www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | De m o g r a p h i c s T A ble 2A: Historical Census Population, Meridian Year Population Average Annual Increase 1960 2,081 N/A 1970 2,616 2.6% 1980 6,658 15.5% 1990 9,596 4.4% 2000 34,919 26.4% 2010 75,092 11.5% Source: US Census Bureau. “City Population Data 1940-2013.” Idaho Department of Labor, Communication & Research. Web. May 18, 2017 <http://lmi.idaho.gov/census> TAble 2b: Recent Population Growth by Meridian City Limits Year Population Increased % Increase 2017 98,300 6,880 7.5% 2016 91,420 110 0.1% 2015 91,310 6,070 7.1% 2014 85,240 3,860 4.7% 2013 81,380 3,090 3.9% 2012 78,290 1,780 2.3% 2011 76,510 1,418 1.9% 2010 75,092 2,360 3.2% 2009 72,732 3,272 4.7% 2008 69,460 3,648 5.5% 2007 65,812 N/A N/A Note: 2016 population increase is an anomaly year due to change vacancy source. Source: For 2007-2010, US Census Bureau. “City Population Data 1940-2013.” Idaho Department of Labor, Communication & Research. Web. May 18, 2017 <http://lmi.idaho.gov/census> For 2010-2017, COMPASS. “City and County Population Estimate.” Products, Services, and Data - Current and Historical Population Estimates. COMPASS, 1 Apr. 2017. Web. 18 May 2017. <http://www.compassidaho.org/prodserv/demo-current.htm>. Population Growth By Census Years Population Gr o w t h R e l a t i v e t o T o t a l 2010 2000 1990 1980 1970 1960 Note: See Table 2A for data. 2-2 www.meridiancity.org/compplan COMPASS estimates that the population of Meridian will increase to 155,283 by 2040, an increase of 51 .6% from today . This esti- mate anticipates that Ada County as a whole will increase to a total 668,932 residents in the same period. The official regional forecast from the 3rd Revision of the Communities in Motion 2040 plan estimates that the population of the two-county region will grow from 658,721 in 2017 to more than 1 million people (1,011,986) in 2040 . Table 2C provides 2017 estimates and 2040 forecasts of population and households in select Treasure Valley Demographic Areas . Please note that COMPASS demographic areas do not directly coincide with existing city limit boundaries . Age Meridian is generally a young com- munity . As shown in Table 2D, the median age of Meridian residents is 34 .6 years, which is slightly lower than the Ada County median age of 35 .8 . Median age is up in Meridian from the 2000 census median age of 30 .1, but still below the median age of residents nationwide (37 .6) . Retired and elderly residents (over the age of 65) make up less of the City’s population, at 10 .9% . Table 2E compares the age groups of residents in Meridian between the 1990 Census and 2011-2015 American Community Survey . Young millennials between the ages of 20 and 29 have declined as an overall percent of the popula- tion at all increments while the 65 and older age group has increased since 2000 . Race and Ethnicity Table 2F shows the racial and ethnic composition of select subgroups within the Treasure Valley region . For comparison purposes, the table also includes the racial and ethnic char- acteristics of Idaho and the United States . Meridian, Ada County and the State of Idaho are less racially and ethnically diverse than the nation as a whole . The majority of residents in Meridian are white (92 .7%) and not Hispanic or Latino (91 .7%) . The exception locally is in Canyon County, Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | De m o g r a p h i c s Tab L e 2C: Communities in Motion 2040 Vision Forecasts Demographic Area 2017 Actual 2040 Forecast % Change, 2017 - 2040 Population HH Population HH Population HH Meridian 102,453 34,226 155,283 58,235 51.57%70.15% Boise 263,052 106,922 324,149 144,605 23.23%35.24% Nampa 101,159 34,910 150,089 56,266 48.37%61.17% Ada County 446,219 169,358 668,932 275,037 49.91%62.40% Canyon County 212,502 72,130 343,054 127,551 61.44%76.83% Regional Total 658,721 241,488 1,011,986 402,588 53.63%66.71% Note: Demographic areas encompass geographic areas than differ from actual city limits. Source: COMPASS. “Communities in Motion 2040 Forecast by Demographic Area.” Products, Services, and Data. COMPASS, n.d. Web. 20 June 2017. <http://www.compassidaho.org/prodserv/demo-forecasts.htm>. T A ble 2D: age by Jurisdiction Age (years)Meridian Boise Nampa Ada Canyon State US 0 to 9 18.2%11.8%17.1%13.8%16.9%14.7%12.8% 10 to 19 14.9%13.3%17.4%14.0%16.3%14.7%13.2% 20 to 29 10.2%16.7%14.5%13.6%13.0%13.5%14.0% 30 to 49 28.8%27.2%25.5%28.1%25.6%24.8%26.4% 50 to 64 17.2%18.9%14.3%18.4%16.1%18.7%19.5% 65+10.9%12.3%11.3%12.0%12.1%13.8%14.0% 2000 Median 30.1 32.8 28.5 32.8 30.5 33.2 35.3 2015 Median 34.6 35.9 30.6 35.8 32.8 35.5 37.6 Note: Margin of error results in values slightly greater or less than 100%. Source: U.S. Census Buereau / American FactFinder. “S0101: Age and Sex.” 2011-2015 American Community Survey, and “DP-1-Population Group-Total Population.” Census 2000, Web. May 18, 2017 <http://factfinder. census.gov>. Comparison of Age Groups 0.0%15.0%30.0% 0 to 9 10 to 19 20 to 29 30 to 49 50 to 64 65+ US Meridian Note: See Table 2D for data. 2-3 where communities like Nampa have stronger Hispanic or Latino populations (23 .2% in 2015), and a higher percentage of residents that are of “Other” racial decent . Gender Based on the 2011-2015 American Community Survey data3, there are 92 .4 males to every 100 females in the City . This equates to a population that is 48 .0% male and 52 .0% female . The ratio of male-to-female residents is below Ada County, the State of Idaho, and the United States . Educational Attainment Meridian as a community has maintained a high level of educational attainment relative to the State of Idaho and US for the last several decades . The percentage of Meridian residents 25 and older with a high school diploma increased from 92 .2% in 2000 to 94 .7% in the most recent American Community Survey (2011-2015) . The percentage of Meridian 3 U.S. Census Bureau / American FactFinder. “DP05: Demographics and Housing Estimates” 2011- 2015 American Community Survey. Web. May 18, 2017 <http://factfinder.census.gov>. www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | De m o g r a p h i c s Changes in Median Age by Year 29.8 30.1 32.5 34.6 27.0 28.0 29.0 30.0 31.0 32.0 33.0 34.0 35.0 1990 2000 2010 2015 Median Age Note: See Table 2E for data. T A ble 2e : Meridian Population Groups Over Time All Persons 1990 2000 2010 2015 Under 5 9.7%11.4%9.3%7.8% 5 to 9 9.9%10.1%10.3%10.4% 10 to 19 14.8%14.2%16.0%14.9% 20 to 29 15.9%14.1%10.7%10.2% 30 to 39 19.4%20.3%16.5%14.9% 40 to 49 10.7%13.3%14.4%13.9% 50 to 64 9.3%10.1%14.0%17.2% 65+10.3%6.4%9.0%10.9% Median Age 29.8 30.1 32.5 34.6 Source: U.S. Census Bureau / American FactFinder. “S0101: Age and Sex.” 2011-2015 American Community Survey, and “DP-1-Population Group-Total Population.” Census 1990, 2000, Census 2010 Web. May 18, 2017 <http://factfinder.census.gov>. Changes in Age Groups by Year as a Percent of Total Population 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% Under 5 5 to 9 10 to 19 20 to 29 30 to 39 40 to 49 50 to 64 65+ 1990 2000 2010 2015 Note: See Table 2E for data. 2-4 www.meridiancity.org/compplan residents from the same age group with a bachelor’s degree or higher increased from 27 .1% to 33 .3% over the same period, compared to State percentages of 21 .7% in 2000 and 25 .9% in 2015, and US percentages of 24 .4% and 29 .8% in the same years, respectively . Table 2G summarizes the educa- tional attainment of residents for select Treasure Valley jurisdictions, as well as the State and US as a whole . Cost of Living The Council for Community and Economic Research prepares com- parative cost of living data annually for urban areas across the U .S . The results comprise a relative cost of living index for each participating metropolitan area based on expenditure pattern for professional and executive households . The average of all participating localities is the baseline index value of 100, so categorical and composite values can be Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | De m o g r a p h i c s T A ble 2F: Racial and ethnic Composition by Jurisdiction Race/Ethnicity Meridian Boise Nampa Ada Canyon State US White 92.7%89.8%88.3%91.4%90.6%91.7%73.6% Black or African American 1.3%1.5%0.6%1.1%0.4%0.6%12.6% American Indian and Alaska Native 0.2%0.8%1.0%0.6%0.9%1.3%0.8% Asian 2.3%3.6%1.0%2.7%0.8%1.3%5.1% Native Hawaiian and Other Pacific Islander 0.2%0.1%0.3%0.2%0.2%0.1%0.2% Other Race 1.2%1.2%5.7%1.3%4.1%2.4%4.7% Two or more races 2.0%3.1%3.1%2.8%3.0%2.6%3.0% Hispanic or Latino 8.3%7.9%23.2%7.6%24.5%11.8%17.1% Not Hispanic or Latino 91.7%92.1%76.8%92.4%75.5%88.2%82.9% Source: U.S. Census Buereau / American FactFinder. “DP05: Demographics and Housing Estimates” 2011-2015 American Community Survey. Web. May 18, 2017 <http://factfinder.census.gov>. T A ble 2g : educational attainment by Jurisdiction (25 and Older) Level of Education Meridian Boise Nampa Ada Canyon State US 2000 2015 2000 2015 2000 2015 2000 2015 2000 2015 2000 2015 2000 2015 Less than 9th 2.0%1.3%2.0%2.1%10.1%7.3%2.1%1.8%10.8%7.6%5.2%4.1%7.5%5.7% 9th to 12th grade (no diploma)5.8%4.0%6.9%3.6%12.9%8.8%7.1%4.0%13.2%9.2%10.1%6.4%12.1%7.6% High school Graduate 26.7%24.6%21.2%20.0%29.0%31.0%23.1%21.4%30.3%32.0%28.5%27.5%28.6%27.8% Some college (no degree)30.4%27.7%29.2%25.7%26.5%26.6%29.2%26.9%25.3%25.6%27.3%26.9%21.0%21.1% Associate's Degree 8.1%9.1%7.2%8.7%5.5%8.3%7.3%8.9%5.5%7.9%7.2%9.2%6.3%8.1% Bachelor's Degree 21.1%23.3%23.0%25.6%11.5%13.1%21.7%24.8%10.3%12.5%14.8%17.7%15.5%18.5% Graduate or Professional Degree 5.9%10.0%10.6%14.2%4.5%4.9%9.5%12.3%4.6%5.2%6.8%8.2%8.9%11.2% Percent HS Grad or Higher 92.2%94.7%91.1%94.3%77.0%83.9%90.8%94.2%76.0%83.2%84.7%89.5%80.4%86.7% Percent Bachelor's Grad or Higher 27.1%33.3%33.6%39.8%16.0%18.0%31.2%37.1%14.9%17.7%21.7%25.9%24.4%29.8% Source: U.S. Census Buereau / American FactFinder. “S1501: Educational Attainment.” 2011-2015 American Community Survey, and “DP-2-Population Group-Total Population.” Census 2000, Web. May 18, 2017 <http:// factfinder.census.gov>. Meridian Educational Attainment 2015 % P e o p l e , 2 5 + Graduate + Bachelor Assoc. Some College HS Grad 9th-12th < 9th Note: See Table 2G for data. 2-5 gauged as a percent of the “norm” or U .S . average based on available data . The index has certain limitations . For example, it does not calculate variations in tax structure and subsequent burdens from one locality to another . It also does not factor in cost dif- ferences between sub-metropolitan area jurisdictions (a single value for housing, for example, is assigned to the entire Boise City-Nampa metro area) . Spending patterns for the top income quintile are also not reflective of all metro area residents. Still, the Council for Community and Economic Research Cost of Living Index is the most comprehensive and straightforward annual comparison of different metro areas of which the City is currently aware . Table 2H lists comparative costs of living for metro areas in the northwest region of the United States . The average of all participating metro areas for both categorical and composite values is 100 . Within the Boise metro area, grocery items (88 .7), housing (80 .9), and utility categories (84 .2) all differ from the rest of the United States. Cost of housing is significantly lower than comparable regions . The overall cost of living in the Boise metro area does not however deviate substantially from the national average, or from most other metro areas shown . Income Meridian is a relatively affluent community with a mean household income greater than that at the County, State, and national levels . Based on the 20011-2015 American Community Survey, Meridian has a higher mean household income than Boise and Nampa . While mean household income did not grow quite as quickly in Meridian as it did nationally from 2000 to 2015, it still remains positive both over the short and long-term . www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | De m o g r a p h i c s T A ble 2H: Comparative Cost of Living Index, Council for Community and economic Research Metro-Area Composite Index Grocery Items Housing Utilities Trans Health Care Misc. Goods & Services Boise ID 91.2 87.7 80.9 84.2 112.9 104.6 94.3 Anchorage AK 130.6 130.3 153.5 100.9 115.7 140.9 124.3 Colorado Springs CO 94.4 95.8 97.7 75.2 99.3 101.6 94.3 Reno-Sparks NV 104.6 101.1 97.5 92.9 118.6 104.9 111 Spokane WA 98.1 94.2 90.7 87.9 116.8 115.4 100.6 Provo-Orem UT 91.1 99.5 84.1 84.5 97.5 90.3 93.8 National Average 100 100 100 100 100 100 100 Source: C2ER. “Cost of Living Index.” Cost of Living Index. The Council for Community and Economic Research, n.d. Web. 12 May 2017. <http://c2c.coli.org/>. Comparative Cost of Living Composite Index 91.2 130.6 94.4 104.6 98.1 91.1 100 0 20 40 60 80 100 120 140 Boise ID Anchorage AK Colorado Springs CO Reno-Sparks NV Spokane WA Provo-Orem UT National Average Note: See Table 2I for data. 2-6 www.meridiancity.org/compplan The State of Idaho is roughly 17% below the national median for household income . Table 2I provides mean household incomes for select Treasure Valley communities and the State of Idaho, relative to the U .S . mean . It also indicates the percent change in mean household income from the 2000 Census, 2010 Census, and the 20011-2015 American Community Survey . Poverty Poverty is determined by using income thresholds for a house- hold of a given size . According to the 2011–2015 American Community Survey, 9 .2% of the population in Meridian is considered to be living in poverty . This is considerably lower than the national rate of 15 .5% . In general however, poverty levels have increased faster in the Treasure Valley and Idaho than the national average . As shown in Table 2J, there is a strong correlation between education and poverty . Those without a High School equivalent education are significantly more likely to be living in poverty. Furthermore, this same information shows that at the local, state and national level, the more education one receives, the less likely they are to live below the poverty threshold . Housing Characteristics The City of Meridian Comprehensive Plan supports and encourages a variety of housing types ranging from large single-family detached homes to multi-family dwellings . Future Land Use designations allow the City to integrate a range of residential unit densities, from the very low Rural/Estate Residential to High Density Residential . These land uses and other supportive policies are intended to ensure opportunities exist for a variety of incomes, housing preferences, lifestyles, family sizes, and age groups . Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | De m o g r a p h i c s T A ble 2i : Mean Household Income by Jurisdiction Jurisdiction 2000 Income % US 2000 2010 Income % US 2010 2015 Income % US 2015 Change 10’-15’Change 00’-15’ Meridian $58,505 103.4%$75,207 106.1%$76,783 101.6%2.1%31.2% Boise $53,990 95.4%$66,840 94.3% $70,112 92.8%4.9%29.9% Nampa $39,798 70.3%$50,446 71.2%$47,069 62.3%-6.7%18.3% Ada $56,721 100.2%$72,123 101.7%$74,604 98.7%3.4%31.5% Canyon $42,273 74.7%$53,071 74.9%$51,908 68.7%-2.2%22.8% Idaho $46,344 81.9%$59,460 83.9%$62,311 82.5%4.8%34.5% US $56,604 100.0%$70,883 100.0%$75,558 100.0%6.6%33.5% Source: U.S. Census Buereau / American FactFinder. “S1901: Educational Attainment.” 2006-2010 and 2011-2015 American Community Survey, and “DP-3-Population Group-Total Population.” Census 2000, Web. May 18, 2017 <http://factfinder.census.gov>. Median Household Income Comparisons $76,783 $70,112 $47,069 $74,604 $51,908 $62,311 $75,558 $- $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 Meridian Boise Nampa Ada Canyon Idaho US Note: See Table 2I for data. 2-7 Number of Dwelling Units COMPASS monitors regional growth in part by tracking building permit data for each jurisdiction in the Treasure Valley . They publish the results regularly in the Development Monitoring Report (DMR), which provides a wealth of information about residential and commercial building activity in the region . In Meridian, the growth in housing stock has paralleled the pace of growth in population . As shown in table 2K, in 2000 there were 12,293 total housing units in Meridian, and by 2010, there were 27,993 . In 2016 the total increased to 35,355, hous- ing units . Each year since 2008, new residential construction in Meridian has comprised 24 .3%, or more, of total residential unit construction, in both Ada and Canyon counties . Table 2L reports the total number of housing units by jurisdic- tion, and in the two-county region, in and since 2000 . www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | De m o g r a p h i c s Tab L e 2J: Percent of Residents Living in Poverty Subject Meridian Boise Nampa Ada Canyon Idaho US % of Population in Poverty (2015) 2000 Poverty 5.6%8.4%12.4%7.7%12.0%11.8%12.4% 2012 Poverty 7.3%14.7%22.0%12.2%19.6%15.1%14.9% 2015 Poverty 9.2%14.3%23.6%12.3%19.4%15.5%15.5% % Poverty Rate Change 2000 to 2015 3.6%5.9%11.2%4.6%7.4%3.7%3.1% 2012 to 2015 1.9%-0.4%1.6%0.1%-0.2%0.4%0.6% Poverty Rate by Education, 25+ (2015) Less than high school graduate 25.6%28.7%31.7%25.8%28.5%23.8%27.5% High school graduate (includes equivalency)12.9%15.5%19.5%13.6%15.6%14.1%14.3% Some college, associate's degree 5.8%10.9%15.5%9.5%12.8%11.0%10.5% Bachelor's degree or higher 3.2%5.4%5.5%4.8%4.8%5.5%4.5% Source: U.S. Census Bureau / American FactFinder. “S1701: Poverty Status in the Past 12 Months.” 2006-2010 and 2011-2015 American Community Survey, and “DP-3-Population Group-Total Population.” Census 2000, Web. May 18, 2017 <http://factfinder.census.gov>. TAble 2K: Meridian Housing Units by Year 2000 (Census) 2010 (Total)2011 2012 2013 2014 2015 2016 2016 (Total) 12,293 27,993 521 1,041 1,295 1,372 1,471 1,662 35,355 Source: U.S. Census Bureau / American FactFinder. “H001: Housing Units.” Census 2000, Web. May 18, 2017 <http://factfinder.census.gov>. 2016 Development Monitoring Report. Rep. no. 05-2017. COMPASS, 2017. Web. 19 May 2017. <http://www.compassidaho.org/prodserv/ gtsm-devmonitoring.htm>. Comparison of New Housing Units to Total by Jurisdiction 0 20,000 40,000 60,000 80,000 100,000 Meridian Boise Eagle Garden City Kuna Star 2000 & Earlier 2001-2016 Note: See Table 2L for data. 2-8 www.meridiancity.org/compplan Housing Unit Type Meridian’s population is distributed throughout the community primarily in suburban-style developments, comprised of mostly detached single-family housing units . Increasingly however, higher density housing is being constructed throughout the community, particularly near employment areas, major roadways, and regional attractions . As shown in Table 2M, in 2000, 10,464 housing units in Meridian (85 .3% of all units) were traditional single-family units . The remaining 1,800 units (14 .7% of all units) were multi-family housing units . Based on the 2000 Census and building permit data compiled by COMPASS from 2000 to 2016, there are now 4,218 multi-family housing units in Meridian . This constitutes 12 .5% of the City’s 33,693 housing units (not including mobile or manufactured homes) . In 1990, 35 .4% of the City’s housing units were multi-family . As shown in table 2E, the City realizes that an increasingly larger percent of the population is of the 55-plus population group, and that there is an increased need for senior housing opportunities . There is a growing demand for non-single-family detached dwelling units, that are easier to take care of and closer to activities and services . Occupancy In 2000, 85 .7% of Meridian’s housing units were owner occupied, with 14 .3% being renter occupied . According to the 2011-2015 Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | De m o g r a p h i c s Tab L e 2M: Meridian Housing Units by Type Housing Type 1990 2000 2015 Number % Total Number % Total Number % Total Single Family 2,505 64.6%10,464 85.3%29,475 87.5% Multi-Family 1,375 35.4%1,800 14.7%4,218 12.5% TOTAL 3,880 100.0%12,264 100.0%33,693 100.0% Source: COMPASS. “COMPASS Demographic Requests.” 25 Feb. 2014. E-mail. COMPASS. “Re: Data Request.” 14 Dec. 2016. Email. 2016 Development Monitoring Report. Rep. no. 05-2017. COMPASS, 2017. Web. 19 May 2017. <http://www.compassidaho.org/prodserv/gtsm-devmonitoring.htm> Note: Mobile and manufactured homes are not included in 1990 or 2000 totals and may vary from other tables. T A ble 2l : Housing Units by Jurisdiction Jurisdiction 2000 (Census) 2010 (Total) 2011-2015 (New) 2016 (New) Grand Total Meridian 12,293 27,993 5,700 1,662 35,355 Boise 77,850 87,960 5,470 1,380 94,810 Eagle 4,048 7,011 1,712 465 9,188 Garden City 4,590 5,439 157 171 5,767 Kuna 1,793 5,010 634 326 5,970 Star 681 2,116 831 245 3,192 Ada County Unincor- porated 17,261 26,225 1,272 466 27,963 Ada County Total 118,516 160,295 15,780 4,813 180,888 Canyon County Total 47,965 70,628 4,278 1,770 76,676 Regional Total 166,481 230,923 20,055 6,583 257,561 Source: U.S. Census Bureau / American FactFinder. “H001: Housing Units.” Census 2000 and Census 2010, Web. May 18, 2017 <http://factfinder.census.gov>. 2016 Development Monitoring Report. Rep. no. 05-2017. COMPASS, 2017. Web. 19 May 2017. <http://www.compassidaho.org/ prodserv/gtsm-devmonitoring.htm>. T A ble 2N: Housing Occupancy and Vacancy by Jurisdiction Jurisdiction 2000 2015 Owner Renter Vacancy Owner Renter Vacancy Meridian 84.3%15.7%3.8%75.7%24.3%2.4% Boise 64.0%36.0%4.4%59.6%40.4%5.7% Nampa 69.5%30.5%6.7%62.3%37.7%6.7% Ada 70.7%29.3%4.3%67.3%32.7%4.7% Canyon 73.3%26.7%9.1%68.7%31.3%6.9% Idaho 72.4%27.6%11.0%68.9%31.1%13.4% US 66.2%33.8%9.0%63.9%36.1%12.3% Source: U.S. Census Bureau / American FactFinder. “DP-1 SF1: Profile of Housing Characteristics.” Census 2000, and “CP04: Comparative Housing” 2011-2015 American Community Survey, Web. May 18, 2017 <http://factfinder.census.gov>. 2-9 American Community Survey data, the ratio of housing units occupied by owners to renters in Meridian is 75 .7% to 24 .3% . This is slightly higher than the 67 .3% to 32 .7% ratio in Ada County as a whole . Table 2N also shows vacancy rates at the local, state, and national level in 2000 and 2015 . The percentage of vacant housing units is significantly lower locally than State and National averages . Persons per Housing Unit The 2011-2015 American Community Survey reports that there were 2 .61 persons per household in Ada County and 2 .64 for the nation as a whole . That rate was slightly higher in Meridian, at 2 .84 residents per household in 2015 . The City of Kuna had the highest rate in the region with 3 .10 persons per household . On the opposite end of the spectrum, Garden City averaged only 2 .20 persons per household . Age of Housing Fitting for the level of growth in the last two decades, the housing stock in Meridian is collectively newer than in most communities, both locally and statewide . Table 2O shows 53 .1% of housing units in Meridian as constructed since 2000, compared to about 30 .4% in Ada County as a whole . This percentage of new housing stock in Meridian is more than twice as high as the State average of 24 .6% and the national average of 16 .5% . The City of Boise has the oldest housing stock of the Treasure Valley cities . Roughly half of Boise’s housing units (48 .8%) were www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | De m o g r a p h i c s Tab L e 2O: age of Housing Units by Jurisdiction Jurisdiction Since 2000 1999 - 1980 1979 - 1960 1959 - 1940 Before 1940 Meridian 53.1%37.1%7.5%1.0%1.2% Boise 14.9%36.2%29.3%12.8%6.7% Nampa 34.6%33.9%17.0%9.4%5.0% Ada 30.4%34.0%23.1%8.1%4.5% Canyon 32.7%30.8%20.7%9.7%6.1% Idaho 24.6%29.5%25.9%11.3%8.8% US 16.5%27.7%26.6%16.0%13.2% Source: U.S. Census Bureau / American FactFinder. “CP04: Comparative Housing” 2011-2015 American Community Survey, Web. May 18, 2017 <http://factfinder.census.gov>. Tab L e 2P: Value of Housing Subject Meridian Boise Nampa Ada Canyon Idaho US % 2000 % 2015 % 2000 % 2015 % 2000 % 2015 % 2000 % 2015 % 2000 % 2015 % 2000 % 2015 % 2000 % 2015 Less than $50,000 0.2%3.1%0.7%5.1%3.7%9.2%0.6%4.3%4.1%8.2%5.3%7.4%9.9%9.1% $50k to $99k 19.2%3.7%28.5%6.3%62.1%31.9%24.6%5.6%51.4%27.4%39.9%13.5%30.4%15.3% $100k to $149k 57.2%17.7%42.2%22.7%27.1%32.7%42.4%20.6%29.3%27.4%32.0%22.5%23.7%15.8% $150k to $199k 17.6%30.8%14.6%23.8%4.8%12.9%16.4%24.1%9.4%14.8%11.9%21.3%14.6%15.1% $200k to $299k 5.1%30.6%10.1%23.7%1.5%10.2%11.0%24.8%4.5%13.3%7.3%19.6%11.9%18.3% $300k to $499k 0.6%12.2%3.1%13.6%0.8%2.9%3.9%15.5%1.1%7.5%2.5%11.2%6.5%15.8% $500k to $999k 0.0%1.6%0.7%4.3%0.0%0.2%1.0%4.5%0.2%1.1%0.8%3.6%2.4%8.4% $1,000,000 +0.0%0.2%0.1%0.6%0.0%0.1%0.2%0.5%0.0%0.2%0.3%0.9%0.6%2.2% Median (dollars)121,200 191,000 120,700 180,200 92,200 111,900 124,700 188,800 96,300 122,200 106,300 162,900 119,600 178,600 Source: U.S. Census Bureau / American FactFinder. “H001: Housing Units.” Census 2000, and “CP04: Comparative Housing” 2011-2015 American Community Survey, Web. May 18, 2017 <http://factfinder.census.gov>. 2-10 www.meridiancity.org/compplan constructed before 1980 (compared to only 9 .7% in Meridian) . Table 2O provides the age of housing units in select Treasure Valley Communities, statewide, and at the national level . Housing Value The U .S . Census Bureau shows that overall median housing values increased throughout the area between 2000 and 2015 . Table 2P summarizes the change . In 2000, the Meridian median value of an owner-occupied housing unit with a mortgage was $121,200 . The 2011-2015 American Community Survey 5-year estimates indicate that the median value of owner-occupied housing units with mortgages increased to $191,100, a 57.6% increase in fifteen years . County and State wide, increases were similar at 51 .4% and 53 .2% respectively . Another more local source of housing data which captures actual selling prices of homes in Meridian is the Intermountain Multiple Listing Service (MLS) . MLS tracks trends in the local housing market, and their data may better illustrate current home sale trends . Table 2Q presents the annual average of monthly median sale price for homes in the four Meridian MLS sub-areas . As Table 2Q illustrates, overall median sales prices fell between 2 .0% and 4 .0% in Meridian between 2006 and 2016 . However, since 2011 sale prices have increased between 22 .0% and 65 .6% . While median home sale price values have fallen slightly over the last 10 years, the five year averages has seen substantial increases . The U .S . Department of Housing and Urban Development has determined that any household paying more than 30% of its income for housing is paying an excessive percentage of their income for housing4 . Historically, 19 .2% of Meridian homeown- ers have spent 30% or more of their household income on their mortgage (2000 Census) . According to the 2011-2015 4 HUD. “Affordable Housing.” U.S. Department of Housing and Urban Development, n.d. Web. 02 June 2017. < https://goo.gl/3r4XTT>. Below: Single family residence in South Meridian Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | De m o g r a p h i c s T A ble 2Q: Housing Median Sales Price by Meridian MLS MLS Area 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 % Change 2006 – 16' % Change 2011 - 16' Southeast Meridian 280,730 277,500 240,000 198,000 178,860 185,000 215,000 227,950 265,000 280,000 275,000 -2.0%48.6% Southwest Meridian 330,000 370,000 350,000 250,000 216,125 265,000 251,900 285,300 265,729 299,950 323,346 -2.0%22.0% Northeast Meridian 255,000 272,500 214,000 169,000 167,500 160,000 180,533 210,000 218,500 232,500 245,000 -3.9%53.1% Northwest Meridian 250,000 229,900 200,000 165,000 155,000 144,900 166,500 190,500 204,000 221,000 240,000 -4.0%65.6% Source: Ada County Yearly. Rep. Intermountain MLS, n.d. Web. 2 June 2017. <http://intermountainmls.com/Statistics/Static.aspx> 2-11 American Community Survey5, this percentage rose to 27 .0% of homeowners spending 30% or more of their household income on their mortgage . The same data indicates that in 2000, 40 .3% of renters spent 30% or more of their household income on rent, and rose to 49 .2% of renters in 2015 . Housing and Urban Development The Meridian Community Development Block Grant (CDBG) program includes a number of initiatives to help the underprivi- leged . The City of Meridian became an Entitlement Community as designated by the U .S . Department of Housing and Urban Development (HUD) in the fall of 2006 . With the Entitlement Community designation, the City receives formula funds annually through the Community Development Block Grant (CDBG) Program . Generally, the City receives approximately $350,000 each year for the Program . Planning Division Staff administer the CDBG Program . The purpose of the CDBG Program is to develop viable urban communities by providing decent housing and a suitable liv- ing environment, and by expanding economic opportunities, principally for low-and moderate-income persons . The City funds a variety of activities to meet that end, with several recent examples including: 1. Homeownership assistance 2. Clearance of dilapidated, dangerous, and blighted properties 3. Meridian Food Bank assistance 5 U.S. Census Bureau / American FactFinder. “CP04: Comparative Housing Characteristics.” 2006- 2010 and 2011-2015 American Community Survey, and “DP-4-Population Group-Total population.” Census 2000, Web. May 18, 2017 4. Boys & Girls Club transportation funding 5. Infrastructure design in targeted areas 6. Community amenity improvements such as parks and pathways The overall direction of the City’s CDBG Program is established by the City Council in the Consolidated Plan, which identifies high-level goals and objectives for the five year interval covered by the Consolidated Plan . Activities the City will undertake are then detailed in annual action plans, which the City prepares and submits to HUD each year . Community input was an important component of the five-year plan, and was scheduled for public hearing in July 2017 . Below: All-Abilities Playground at Meridian Elementary School www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ur b a n D e v e l o p m e n t 2-12 www.meridiancity.org/compplan Economic Development Meridian seeks to be a vibrant community whose vision is to be the premier city to live, work and raise a family . Fundamental to this vision is a strong and diverse business community that is “Built for Business and Designed for Living .” With a vibrant and diverse economic environment, Meridian is home to some of the region’s top employers such as Blue Cross of Idaho, Crucial Technology, Food Services of America, Scentsy, United Heritage, and T-Mobile . As home to many high-tech employers, technology investment is increasingly important to the region . Overall, sense of community combined with a low cost of doing business, strong leadership, and a highly educated and dynamic workforce has led to Meridian’s success . Indeed, the Boise Valley and Idaho consistently rank among the best areas in business friendliness, cost of living and overall cost of doing business . Families want to work where they live and live where they work . To address that need, Mayor Tammy de Weerd has identified growing family wage jobs as one of her top five priorities and is working toward that end . Over the past several years, the Economic Excellence Team along with the Mayor have visited hundreds of business owners to help identify industries and service sectors that would be beneficial to the community and to businesses bottom-line . The focus on value added jobs will be delivered through strategic Business Enterprise Areas . In addition, Meridian’s solid partnership with the educational institutions in our area, creates a solid foundation for success . Companies that provide family wage jobs require educated workers, and Meridian continues to see an expansion of programs offered to create a highly educated workforce . The City realizes that the 21st century economy requires flexibility. Over the last several decades, Meridian has evolved Above: Looking towards the cinema in the Village at Meridian Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ec o n o m i c D e v e l o p m e n t 2-13 from an economy based primarily on agriculture to one increasingly based on innovation and creativity . The City is striving to strengthen its competitive position by creating an environment and infrastructure where industries can create, respond, and adjust rapidly . Several of the goals, objectives and action items contained in the City’s Comprehensive Plan are meant to improve economic prosperity by ensuring that the economy grows in ways that strengthen industries, retain and create good jobs across a variety of sectors, increase average income, and stimulate economic investment in the community . A strong and diverse economy provides the financial support and stability for Meridian residents that will ensure that public facilities, services, and quality of life are superior . Economic Excellence The Boise Valley has been discovered and is recognized nationally as a destination to locate business and family . To that end the City has established an Economic Excellence team . Economic Excellence staff can work one-on-one with stakeholders to identify business resources from starting and expanding to relocating a business to Meridian . Staff can assist businesses in all aspects of operating in Meridian, including providing assistance with available property locations, incen- tives and business programs, City processes and development coordination, and other information . Whether the company is a start-up or a world class corporation, the Economic Excellence staff can help it thrive in today’s economy . Economic Development and Infrastructure The City recognizes the need for infrastructure to be in place (or readily available) if it is going to attract large employers . Infrastructure needs vary depending on the user, but typi- cally roads, sewer and water, electric utility facilities, as well as easy access to the highways and railroad, are key factors in determining when and where a business chooses to locate or expand . Therefore, the City has taken, and will continue to strive to provide sufficient infrastructure to support all types of businesses . The City has partnered with Idaho Power Company, to plan for possible transmission and substation facilities to accommodate large load requests . The City works with ACHD and ITD to ensure that highways, bridges and intersections are in good repair and can accommodate traffic. The City’s Public Works Department has master plans for sewer main lines and water and wastewater treatment that will eventually accommodate all of the lands within the Area of City Impact . Quality of life is a huge factor when a company is selecting a community to do business . Having good schools, parks and supporting services in place help Meridian rise to the top of the class . Please see the Public Services and Public Utilities Below: The Scentsy campus on Pine Ave and Eagle Road www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ec o n o m i c D e v e l o p m e n t 2-14 www.meridiancity.org/compplan sections of this report for more information on infrastructure and other services . Taxes Idaho offers one of the lowest overall per capita tax burdens in the West . Taxes are based on a mix of income, sales, and property taxes . The State does not have roll back or transfer tax . Labor Force As shown in Table 2T, the growth of Meridian’s labor force paralleled population growth over the same period; the labor force grew substantially from 33,035 in 2007 to 45,567 in 2017, a 37 .1% increase . It is likely that new employment opportunities were a driving force in population increases in the 1990s and 2000s, which explains this apparent correlation . Conversely, as new residents moved into the area, demand for local goods and services also escalated, which in turn increased the need for more local workers . Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ec o n o m i c D e v e l o p m e n t T A ble 2T: Treasure Valley Labor Force and Jobs Jurisdiction 2007 Labor Force 2007 Jobs 2007 Unemployment 2007 Job % of Region 2017 Labor Force 2017 Jobs 2017 Unemployment 2017 Job % of Region Jurisdiction % change Meridian 33,035 32,180 855 11.8% 45,567 44,104 1,463 14.1%37.1% Boise 110,663 107,686 2,977 39.6% 123,511 119,656 3,855 38.2%11.1% Nampa 36,686 35,349 1,337 13.0% 40,443 38,736 1,707 12.4%9.6% Ada 196,740 191,500 5,240 70.5% 229,736 222,433 7,303 71.0%16.2% Canyon 83,264 80,180 3,084 29.5% 95,097 90,979 4,119 29.0%13.5% Job % of State Job % of State Ada & Canyon 280,004 271,680 8,324 37.2%324,833 313,411 11,422 39.9%15.4% Idaho 754,438 731,235 23,203 100.0% 817,517 785,711 31,806 100.0%7.4% Source: Bureau of Labor Statistics, U.S. Department of Labor, Occupational Employment Statistics, 2 June 2017. <http://www.bls.gov/oes/> Note: Year 2017 values are year to date averages. Tab L e 2S: annual Unemployment Rate by Jurisdiction (%) Year Meridian Boise Nampa Ada Canyon Idaho 2007 2.6%2.7%3.6%2.7%3.7%3.1% 2008 4.8%4.9%6.4%4.9%6.5%5.1% 2009 9.0%8.9%11.5%8.9%11.3%8.8% 2010 8.1%8.2%11.4%8.3%11.3%9.0% 2011 7.1%7.2%10.8%7.3%10.6%8.3% 2012 5.9%6.1%9.2%6.2%9.1%7.2% 2013 4.9%5.2%7.5%5.2%7.6%6.1% 2014 4.0%4.1%5.8%4.2%5.9%4.9% 2015 3.6%3.6%5.0%3.7%5.0%4.2% 2016 3.3%3.3%4.4%3.3%4.4%3.8% 2017 3.2%3.1%4.2%3.2%4.3%3.9% Source: Bureau of Labor Statistics, U.S. Department of Labor, Occupational Employment Statistics, 2 June 2017. <http://www.bls.gov/oes/> Note: Year 2017 values are year to date averages. All others are unadjusted averages by year. T A ble 2r : 2017 Idaho Tax Rates Type Value Corporate 7.4% Sales & Use 6.0% Inventory 0.0% Source: Idaho State Tax Commission. “Tax Types.” Idaho State Tax Commission. State of Idaho, n.d. Web. 6 June 2017. <https://tax.idaho.gov/m-taxes.cfm> 2-15 www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ec o n o m i c D e v e l o p m e n t T A ble 2u : Occupation by Jurisdiction and Select Industry Industry Type Meridian Boise Nampa Ada Canyon Idaho US Occupation % of Jobs Occupation % of Jobs Occupation % of Jobs Occupation % of Jobs Occupation % of Jobs Occupation % of Jobs Occupation % of Jobs Agriculture, forestry, fishing and hunting, and mining 599 1.6%1,147 1.00%1,438 4.10%3,073 1.50%4,145 5.10%40,034 5.60%2,852,402 2.00% Construction 2,231 5.9%5,208 4.80%3,166 8.90%12,073 6.00%7,166 8.80%50,710 7.10%9,027,391 6.20% Manufacturing 3,832 10.1%10,068 9.20%4,195 11.90%18,528 9.30%9,737 12.00%70,553 9.90%15,171,260 10.40% Wholesale trade 1,056 2.8%2,672 2.40%823 2.30%5,319 2.70%2,445 3.00%18,663 2.60%3,968,627 2.70% Retail trade 4,453 11.7%13,296 12.20%4,971 14.00%23,849 11.90%9,795 12.00%86,885 12.10%16,835,942 11.60% Transportation and warehousing, and utilities 1,810 4.8%4,361 4.00%1,233 3.50%8,465 4.20%3,907 4.80%34,427 4.80%7,226,063 5.00% Information 984 2.6%3,267 3.00%592 1.70%5,354 2.70%1,489 1.80%13,698 1.90%3,094,143 2.10% Finance and insurance, and real estate and rental and leasing 2,896 7.6%6,585 6.00%1,871 5.30%13,256 6.60%3,942 4.80%37,131 5.20%9,578,175 6.60% Prof., scientific, and mgmt., and admin. and waste mgmt. services 4,440 11.7%14,249 13.00%3,105 8.80%25,051 12.50%6,763 8.30%69,256 9.70%16,074,502 11.00% Educational services, and health care and social assistance 9,899 26.1%25,842 23.60%7,458 21.10%47,115 23.60%17,661 21.70%162,392 22.70%33,739,126 23.10% Arts, entertainment, and recre- ation, and accommodation and food services 2,287 6.0%11,380 10.40%3,220 9.10%17,327 8.70%6,682 8.20%63,785 8.90%13,984,957 9.60% Other services, except public administration 1,255 3.3%4,513 4.10%1,669 4.70%8,181 4.10%4,084 5.00%31,358 4.40%7,198,201 4.90% Public administration 2,250 5.9%6,686 6.10%1,651 4.70%12,364 6.20%3,644 4.50%36,969 5.20%6,996,990 4.80% Total Civilian Employment (16+)37,992 100%109,274 100%35,392 100%199,955 100%81,460 100%715,861 100%145,747,779 100% Source: U.S. Census Buereau / American FactFinder. “DP03 Selected Economic Characteristics.” 2011-2015 American Community Survey, Web. May 18, 2017 <http://factfinder.census.gov>. 2-16 www.meridiancity.org/compplan The labor force in the Ada-Canyon two-county region also grew considerably from 2007 to 2017 . The U .S . Bureau of Labor Statistics (BLS) reports that Ada and Canyon counties had a combined labor force of 280,004 in 2007 (83,264 in Canyon and 196,740 in Ada) . The labor force grew by 16 .0% by 2017 to 324,833 (95,097 in Canyon and 229,736 in Ada) . Employment Unemployment rates in Meridian dipped below 3% in 2007, at the peak of the regional economic and housing boom . As illustrated in Table 2S, Meridian and Ada County in general has typically enjoyed lower unemployment rates than Canyon County and the rest of the State . As far as general employment is concerned, Meridian’s 44,000 jobs in 2017 made up approximately 14% of total jobs region wide . Just over one half of all jobs in Ada County are within the City of Boise . Employers Some of the largest employers in Meridian today include: St . Luke’s Regional Medical Center, Blue Cross of Idaho, and the West Ada School District . Another major employer, Scentsy, completed their 168,000 square foot corporate headquarters near Downtown Meridian . This building and their larger campus allows for all 840+ Idaho employees to work at the same location and adds to the growing number of companies with headquarters and corporate locations in this community . Table 2U breaks down Ada County employment by industry . In Meridian, “Education services, and health care, and social assistance” constitute about 26% of all jobs . Around 20% of jobs in Meridian are information, finance, management, and professional services, and an additional 20% are in wholesale, retail, and transportation . Looking across the entire County, Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ec o n o m i c D e v e l o p m e n t Figure 2A: Corporate Locations in Meridian !! ! ! ! ! ! ! ! ! !! ! ! !! ! FRAN K LIN CHINDEN L I N D E R CHERR Y O VE RL AN D M E R I D I A N E A G L E M A I N VI CTORY AM ITY FAIR VI EW MCMI LLAN US TICK T E N M I L E L O C U S T G R O V E BOISE EAGLE £¤26 ¬«55 ¬«69 §¨¦84 §¨¦84 Legend Meridian Area of Impact Í00.5 10.25 Miles City of Meridian June 2017 MERIDIAN Source: City of Meridian Planning Division, 2017. 2-17 Region, State, and Country, education, health care, and social services occupations are consistently high . The combination of aging baby boomers and health care reforms has increased demand and may draw even more investors to this segment in the near term . With higher rates of college educated citizens than the State or Country (see Table 2G), Meridian is continu- ally becoming an attractive place for companies in need of an educated workforce to locate . Trends The availability of office space has long been a sought after prospect for Meridian . With The Village at Meridian, the Silverstone Plaza and El Dorado complexes at Eagle Road and Overland Road, and ongoing construction in the Ten Mile Interchange area, Meridian continues to build upon the foundation of established office space. As employment growth continues its climb upward, it is only natural that more office will become available as employers look to expand or relocate . As Table 2V shows, Meridian has grown its commercial office inventory to 3 .2 million square feet . Table 2V and 2W compares average asking rates, availability, vacancy, and absorption rates for office and retail space in a number of areas in the Treasure Valley . Meridian Chamber of Commerce The Meridian Chamber of Commerce is a membership organi- zation, supported by member investment and the committed involvement of leaders in the Meridian business community . The Chamber provides ways to become involved in the com- munity through leadership opportunities, business advocacy, networking, and promotion of individual businesses . The Chamber is in the business of building relationships between business people, and between business, government and the rest of the community, in order to maintain a healthy economy and an excellent quality of life . Meridian Development Corporation The Meridian Development Corporation (MDC), which oversees several Urban Renewal Districts (URD) was established in 2001 by the Meridian City Council . Although it is an independent agency, MDC functions as the City’s urban renewal agency . The URD are shown in Figure 2B . The Downtown district is loosely bound by Fairview/Cherry to the north, East 4th Street www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ec o n o m i c D e v e l o p m e n t Tab L e 2V: 2017 Office Vacancy and asking Rates Submarket Average Asking Rate Total SQFT Available SQFT Vacancy Vacancy Change Absorption YTD Meridian $15.85 3,243,255 327,171 10.09%-0.21%23,018 Downtown (Boise) $21.61 6,958,522 712,981 10.25%-1.33%92,451 Southwest (Boise) $17.46 1,041,867 140,668 13.50%0.84%(8,711) West Bench (Boise) $12.92 3,765,104 434,500 11.54%-0.02%705 Ada County $15.54 21,094,851 2,433,396 11.54%-0.64%179,148 Canyon County $13.51 2,633,480 188,926 7.17%-0.45%156,003 All Submarkets $15.61 23,728,331 2,622,322 11.05%-0.65%335,151 Source: Colliers. “Colliers Idaho Market Review.” Colliers Market Insight. Colliers International, 21 Apr. 2017. Web. 10 May 2017. <http://www.colliers.com/en-us/boise/insights>. T A ble 2W: 2017 Retail Vacancy and asking Rates Submarket Average Asking Rate Total SQFT Available SQFT Vacancy Vacancy Change Absorption YTD Meridian $15.47 3,609,521 149,345 4.14%0.09%20,478 Downtown (Boise) $18.76 1,669,238 88,282 5.29%-0.67%11,220 Southwest (Boise) $13.64 1,724,473 92,991 5.39%0.00%- West Bench (Boise) $13.78 2,990,700 434,043 14.51%0.56%(16,830) Ada County $13.95 15,393,763 1,189,288 7.73%-0.02%25,065 Canyon County $13.51 6,657,158 498,191 7.48%0.59%66,925 All Submarkets $13.94 22,020,911 1,687,479 7.65%0.17%92,530 Source: Colliers. “Colliers Idaho Market Review.” Colliers Market Insight. Colliers International, 21 Apr. 2017. Web. 10 May 2017. <http://www.colliers.com/en-us/boise/insights>. 2-18 www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ec o n o m i c D e v e l o p m e n t Figure 2b: Urban Renewal Districts ) Ten Mile District Downtown District Storey Park Bear Creek Park Generations Plaza Centennial Park City Hall J E R I C H O 2 N D DUTCH FARM R A L S T I N PINE C A T H Y PARKCREEK KINGSF O RD CRES T W OOD 1 3 T H D AVENPORT MAPLE PENNWOOD 1 4 T H S T O D D A R D PINTAIL EBBTIDE K O D I A K GEMS TONE T E A R ET O D D BI G CR E E K EIDER CARLTON BEAGLE VERBENA ADA L I L A C S T R A T F O R D S U G ARCREEK C L A R A WALTMAN JAYTON WATE R F A L L 7 T H 1 1 T HDOVER B L U E TI C K P E L I C A N B A L T I C GANDE R R I P T I D E M A I N S T O N E H E NGE 1 S T SNYDE R 3 R D WASHINGTON ANN D A V I S C R E S T M O N T P R O GRESS I N D U S T R Y 1 2 T H BOWER 1 5 T H P E N R I T H IDAHO STATE BROADWAY I C E B E A R 5 T H CA R O L K IMRA A L A S K A 6 T H SHERYL C O V E Y ELM L A K E S SONOMA 9 T H 8 T H 4 T H R E B E CCA A D K I N S ELIAS T E C H WOODMONT BADLEY B I L T M O R E M A N S H I P FORECAST B A R BARA HEARST WILLARD ST K I T T S 1 0 T H W A R D TAYLOR SANTA CLAR A LOON CAMELLIA HONKER C A Y M A N EGRET TASA L E I S U R E KING R OS E O L D T H OR N §¨¦84 Meridian Middle Chaparral Elementary Meridian High Meridian Elementary Peregrine Elementary Renaissance High School Bus Barn Victory Middle School Cole Valley Compass Public Charter School Idaho State University Stonehouse Christian School L I N D E R L I N D E R T E N M I L E FRANKLIN M E R I D I A N L O C U S T G R O V E CHERRY FAIRVIEW PINE OVERLAND M A I N Legend Urban Renewal Schools Meridian Parks Í00.2 0.40.1 Miles City of M eridian June 2017 Source: City of Meridian Planning Division, 2017 2-19 to the east, west 4th Street, and I-84 to the south . The Ten Mile District is generally north of the Interstate 84, south of Franklin, east of Ten Mile, and west of Linder, but excludes a large number of areas closer to Linder Road . In the Downtown District, MDC is charged with stimulating and expanding downtown economic development activities . In 2010, MDC completed Destination: Downtown, a visioning plan focused on developing the downtown core . Destination: Downtown established seven downtown districts, four vision elements: Livability, Mobility, Prosperity, and Sustainability, and addressed implantation and phasing of improvements . The MDC focus is not only on job creation and affordable workforce housing, but also on developing a pedestrian friendly, transit-supported, diverse and balanced downtown environ- ments . The Ten Mile District is strictly focused on supporting previously identified infrastructure improvements, in order to realize the City’s Ten Mile Interchange Specific Area Plan. In both of the Urban Renewal Districts, renewal and development is supported through strategic use of tax increment financing. The Core Meridian has launched a Health Sciences & Technology Corridor, The Core6, in the heart of the Treasure Valley . The corridor is anchored by several business campuses and Idaho State University with curriculum focused on medical/health sciences . Not only achieving Meridian’s motto of being built for business, The Core will also focus on maintaining a healthy community that is designed for living . Developing a corridor of complementary businesses and services geared towards the medical industry and high technology, The Core will provide a one-stop destination for visitors and workforce with all necessary amenities . 6 See the website at http://www.thecoreidaho.com Above: Graphic from the Destination Downtown vision plan www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ec o n o m i c D e v e l o p m e n t 2-20 3 www.meridiancity.org/compplan How is the Land in Meridian Developed? Land Use, Transportation, and Community Design This chapter discusses characteristics of the land in the City of Meridian and its Area of City Impact (AOCI) . As required by Idaho State Statute, analysis on Land Use, Transportation, Public Airport Facilities, and Community Design components of the Comprehensive Plan are provided in this section of the Existing Conditions Report . These components bridge the gap between the previous section (population, demographics, etc .) and the background information and analysis that follows later in the report on other planning components (public services, utilities, recreation, etc .) This section of the report is organized by outlining past trends and current conditions in each of the four components: land use, transportation, Public Airport Facilities, and community design . This portion of the report also includes a brief analysis of future land uses, transportation trends, and community design principles . This information may be used to track progress and update the Goals, Objectives and Action Items of the City of Meridian Comprehensive Plan . The primary purpose of the Land Use discussion is to look at current zoning and future land uses within existing City limits and the adjacent AOCI . Recent trends in zoning and land use, and the variety of categories and designations are briefly explained here, but are covered in more depth in the City of Meridian Comprehensive Plan . Land use inventories are used to forecast the demand for future facilities such as parks, water lines and roads, and for services such as police and fire protection . These past trends and future forecasts can be used by City Departments as well as businesses, developers, and property owners to anticipate market demand when locating or developing public facilities and private projects . The purpose of the Transportation portion of the chapter is to explain how roads are classified and used in the region; how planning for future facilities is done; and it assesses cur- rent trends in transportation . An explanation on funding for transportation projects is provided as well as how roadways are starting to evolve into complete streets . A current inventory of pathways, transit and travel lanes are explained, showing Below: Centennial Park on the corner of NE 3rd Street and Idaho Avenue Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | La n d U s e 3-1 where additional infrastructure and modal options are neces- sary . Further, some basic analysis of Public Airport Facilities is provided within the Transportation section . In the Community Design segment, the City’s design guidelines and standards are discussed and explored for the purpose of showing the reader how they relate back to the vision of the community and implementation of the future land use plan . The community design analysis also evaluates how quality of life and sustainability play into making Meridian a great community to live, work, and raise a family . Zoning & Land Use Zoning and land use is a physical expression of the community . Identification and analysis of a City’s existing development patterns provides a basis for future land use decisions . Because the City of Meridian has experienced such rapid growth and expansion, it is important to inventory current land uses and then determine how further development should occur . See tables 3A and 3C for acreages of zoning and future land uses . Built Environment In recent years, land uses in and around Meridian have changed from primarily agricultural to a mix of residential, commercial, and industrial uses . That trend is likely to continue, as land traditionally used for agriculture continues to be developed to support the needs of an ever-growing community . The pattern of land uses in Meridian is typical of many suburban western U .S . cities . Situated along a rail line, historic Old Town is comprised of primarily one- and two-story commercial structures . Single-family homes with fenced yards and attached garages are the norm for residential lots . Along well-traveled roads and highways, shops, restaurants, and supply stores have developed . Industrial uses are generally located along the railroad and interstate . As Meridian’s population has grown, and as more vehicles traverse area roads, the pattern has intensified. Portions of the City’s northern and eastern boundaries have urbanized adjacent to Eagle and Boise . However, farmland and large-lot County subdivisions still dominate the western and southern edges of the community . Residential A current zoning map reflects the dominance of residential zoning in Meridian; 71 .13% of the land area currently incorpo- rated is zoned residential . These residential neighborhoods are primarily developed at three to five dwelling units per acre, with single-family detached homes . Residential areas also include some duplex units, apartments, single-family attached units, and manufactured homes . Densities within the residential areas range from very low (less than 1 dwelling unit per acre) to high (up to 40 dwellings per acre) . While relative to other Below: The Meridian Speedway and Meridian water tower www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | La n d U s e 3-2 www.meridiancity.org/compplan communities of similar size around the Country, Meridian lacks diversity and balance in residential form and density; recent development trends have seen a large increase of multi-family units, especially near mixed use commercial and employment centers . Commercial Commercially zoned lands represent 17 .54% of Meridian . Most major intersections in Meridian now contain largely commercial-type zoning and development . Commercial and retail areas are typically along transportation corridors and include everything from small commercial centers and individual businesses to regional malls and commercial/office business parks. Uses include retail, wholesale, service, office, and limited manufacturing. There are five zoning sub-districts within the commercial designation . The General Retail and Service Commercial (C-G) district is the most common, followed by Community Business (C-C) and Neighborhood Business (C-N) . Since 2002, two commercial zoning districts, Mixed Employment (M-E) and High Density Employment (H-E), have been added to the available commercial zoning districts in the Unified Development Code . While 118 .9 acres of these zoning districts have been annexed, none of these sites have yet developed . Office Although only 784 .9 acres (3 .73% of City) are currently zoned for limited office uses (L-O), Meridian enjoys a plethora of office uses that are scattered throughout the commercial districts . A significant amount of the office uses exist as ancillary uses within commercially zoned districts. Office uses are allowed in mixed use and in commercially zoned parts of the City as principally permitted uses . Along arterial roadways, many homes have converted to offices and several professional office complexes have developed. In downtown, near the Above: The PKG building on Pine Ave Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | La n d U s e 3-3 Eagle/Overland intersection, and in north Meridian, office uses continue to materialize in response to burgeoning residential neighborhood needs for medical and professional services (e .g . - doctors, dentists, chiropractors, etc .) Industrial Industrial zoning represents 6 .04% of the total land area of the City . The City has two industrial zoning districts: Light Industrial (I-L) and Heavy Industrial (I-H) . Industrial uses in the City of Meridian tend to be of the light-industrial variety and are primarily located along the railroad corridor and the Interstate . Industrial areas of the City typically include ware- housing, general manufacturing, railroad users, and industrial/ office business parks. Today, there are several opportunities for reinvestment in industrially zoned on under-utilized proper- ties . The City, through its economic development initiatives, hopes to expand its job base by attracting new industrial users, particularly clean industry . Mixed Use Over the past several years, areas planned for mixed use have developed with largely commercial uses . Because of this trend, in 2010 the City amended the mixed use sections of the Comprehensive Plan to ensure diversity in uses for areas planned for mixed use . Similar to the Mixed Employment (M-E) and High Density Employment (H-E) zoning districts, the Traditional Neighborhood – Center (TN-C) and Traditional Neighborhood – Residential (TN-R) zoning districts are relatively new. In 2005, when the City adopted the Unified Development Code (UDC), the TN-C and TN-R districts were added . Today, less than 2% of Meridian is zoned for mixed use . However, more and more mixed-use developments—projects that include multiple land uses—are being built in Meridian . Often these developments use a variety of the typical zoning districts (e .g . C-G and R-15) to achieve a mix of land uses . Emphasis on the redevelopment of downtown (Old Town) has been a strong priority . The Old Town area is still in a transitional state, from a small rural downtown with little investment, to a growing center with vast potential . With large acreages of commercial and light industrial uses developing along the interstate and other major roadways, reinvestment in Old Town has not kept up with the pace of new development . As the Future Land Uses section will report, aside from residential, mixed-use areas contain the most opportunities for develop- ment and re-development in Meridian . Below: Evening view of the Village at Meridian www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | La n d U s e 3-4 www.meridiancity.org/compplan Civic Civic areas include public, quasi-public, and open spaces . They include uses like government facilities, public schools, utilities, libraries, post offices, park and recreational areas, and cemeteries . Parks, schools and other public facilities are spread throughout Meridian in a variety of zoning districts . Zoning—Land Use Correlation The City of Meridian maintains a Zoning Map that depicts zoning districts of the City . There are 16 zoning districts listed in the UDC for use within the incorporated limits of the City, as noted in Table 3A . There are a limited number of properties in Meridian that are zoned one designation, but are actually being used for a different purpose . This mismatch occurs for a number of reasons . In some instances, a developer submitted plans a number of years ago and the City approved a zone change but the project never materialized . For example, the City has a number of industrially zoned properties near the downtown that are developed as residences . In other instances, developers made use of previous City codes that allowed up to 20% of a site to be used for uses not otherwise allowed in the district . In north Meridian particularly, there are several developments that are primarily residential, but have a limited amount of existing office or small scale commercial uses within a residential zone . Land Ownership Land in the City and our Area of City Impact is controlled by a mix of private and public ownerships, with a large majority of the land (almost 95%) being held privately . The remaining 5% is Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | La n d U s e T A ble 3A: Current acreages of Zoning District in Meridian Zoning District Acreage Percentage Residential (subtotal)14,963.0 71.13% Low-Density (R-2)306.2 1.46% Medium Low-Density (R-4)8,457.5 40.21% Medium-Density (R-8)5,296.8 25.18% Medium High-Density (R-15)710.7 3.38% High-Density (R-40)191.9 0.91% Commercial (subtotal)3,690.6 17.54% Neighborhood Business (C-N)181.7 0.86% Community Business (C-C)608.3 2.89% General Retail and Service Commercial (C-G)2,781.7 13.22% Mixed Employment (M-E)64.6 0.31% High Density Employment (H-E)54.3 0.26% Office (subtotal)784.9 3.73% Office Subtotal Limited Office (L-O)784.9 3.73% Industrial (subtotal)1,271.5 6.04% Light Industrial (I-L)1,271.5 6.04% Heavy Industrial (I-H)0.0 0.00% Traditional Neighborhood/Mixed Use (subtotal)325.8 1.55% Old Town (O-T)136.5 0.65% Traditional Neighborhood Center (TN-C)105.9 0.50% Traditional Neighborhood Residential (TN-R)83.5 0.40% TOTAL 21,035.7 100.00% Source: City of Meridian Planning Division, March 2017 Zoning District Category Acreages 0.0 2,500.0 5,000.0 7,500.0 10,000.0 12,500.0 15,000.0 17,500.0 Residential Commercial Office Industrial Traditional Note: See Table 3A for data. 3-5 owned by West Ada School District, utility-related companies, the State of Idaho, the Federal Government, Ada County, the Ada County Highway District, the City of Meridian, and other local government entities including the Meridian Cemetery Maintenance District and others . The amount of privately owned land in Meridian is substantial when compared to the County as a whole, where Ada County parcel records show that over 45%, of the total land area is federally owned . Table 3B summarizes non-private land ownership within the Area of City Impact . Future Land Uses Today, the City of Meridian has over 21,000 acres within its municipal boundaries . At full build out, Meridian is anticipated to incorporate approximately 39,000 acres . The Future Land Use Map (FLUM) portrays locations for the various land use types. The FLUM’s primary purpose is to define and map future land uses so that development occurs in the direction and manner most desired by Meridian’s stakeholders . The FLUM works in conjunction with the text of the Comprehensive Plan, city code, and the various policies of the City . However, the FLUM is not a zoning map and differs in that it describes the character and type of the use that is desired in the future, and not necessarily what currently exists . Over time, however, the FLUM has also evolved to depict where some existing land uses do exist. For example, existing schools, parks, fire stations and other civic and private uses are depicted on the FLUM . The FLUM depicts a built-out Meridian that is very diverse in residential densities, commercial and industrial land uses, and public/quasi-public opportunities . While the FLUM depicts many types of land use designations, they can be broadly divided into nine basic categories: www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | La n d U s e TAble 3b: Non-Private Land Ownership in aOCI Jurisdiction Acreage % of AOCI West Ada School District 803.65 2.058% City of Meridian 749.26 1.919% Other Local (subtotal)82.76 0.212% Nampa & Meridian Irrigation District 38.27 0.098% Meridian Cemetary District 30.62 0.078% Meridian Library District 7.07 0.018% Pioneer Irrigation District 4.01 0.010% Fairview Joint Cemetary District 1.00 0.003% Star Joint Fire Protect District 1.00 0.003% Meridian Development Corporation 0.75 0.002% Settlers Irrigation District 0.06 0.000% County (subtotal)98.24 0.252% Ada County Highway District 58.74 0.150% Western Ada Recreation District 25.09 0.064% Ada County 14.41 0.037% State (subtotal)89.66 0.230% Idaho State Police 46.87 0.120% Idaho Department of Transportation 23.25 0.060% Idaho State University 10.60 0.027% State of Idaho 8.94 0.023% Federal (subtotal)70.53 0.181% Bureau of Reclamation 67.49 0.173% United States Postal Service 3.04 0.008% Utilities (subtotal)90.96 0.233% Intermountain Gas 64.01 0.164% Idaho Power Company 21.96 0.056% Northwest Pipeline 4.27 0.011% Century Link 0.46 0.001% United Water 0.25 0.001% Subtotal of Non-private Land Ownership 1,985.06 5.083% Total City AOCI 39,052.00 100.000% Source: City of Meridian Planning Division, June 2017 3-6 www.meridiancity.org/compplan »Rural / Estate Residential: This is a unique land use des- ignation that allows for the preservation of agricultural uses and ancillary development of single-family homes on large parcels, where City services like sewer and water may or may not be provided . »Residential: These areas are intended to provide a variety of housing types . Uses include a range of densities varying from large estate lots to multi-family homes . »Commercial: These areas are intended to provide a full-range of commercial and retail services for area residents and visitors . »Office: These areas provide opportunities for low-impact business areas including: personal and professional offices, technology and resource centers. »Employment: These land uses designations, for use primarily within the Ten Mile Interchange specific area plan (see section on Specific Area Plans), are intended to support a variety of office and manufacturing uses of varying intensity, along with supporting and com- plimentary secondary uses . »Industrial: These areas are designated to allow a range of industrial uses to support industrial and commercial activities . Uses may include warehouses, storage units, light and heavy industry such as manufacturing and processing . »Old Town: This area includes the historic downtown and the core community activity center, and is a unique type of Mixed Use . A wide variety of land uses are encouraged and envisioned in Old Town . »Mixed Use: These areas incorporate a variety of different, but complimentary and compatible land uses together . These areas are typically situated in highly visible or transitioning areas of the City, and vary in intensity and allowed uses. Most future commercial and office Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | La n d U s e Tab L e 3C: Future Land Uses within Meridian’s aOCI Land Use (LU)Total Area Annexed Not Annexed Acres % of AOCI Acres % of LU Acres % of AOCI Rural 1,966.8 5.0%0.0 0.0%1,966.8 5.0% Residential 26,533.1 67.9%13,500.9 50.9%13,032.2 33.4% Commercial 1,517.2 3.9%1,413.0 93.1%104.2 0.3% Office 359.5 0.9%308.9 85.9%50.5 0.1% Employment 661.7 1.7%282.1 42.6%379.6 1.0% Industrial 954.8 2.4%608.4 63.7%346.4 0.9% Old Town 335.9 0.9%335.8 100.0%0.1 0.0% Mixed Use 5,076.6 13.0%2,968.7 58.5%2,107.9 5.4% Civic & Utility 1,645.7 4.2%1,359.9 82.6%285.8 0.7% Total 39,051.3 100%20,777.8 53.2%18,273.5 46.8% Source: City of Meridian Planning Division, June 2017 Future Land Use Category Acreages 0.0 5,000.0 10,000.0 15,000.0 20,000.0 25,000.0 30,000.0 Rural Residential Commercial Office Employment Industrial Old Town Mixed Use Civic & Utility Annexed Not Annexed Note: See Table 3C for data. 3-7 uses are anticipated to occur within these mixed use areas, along with some higher density and transitional residential uses . »Civic and Utility: These areas preserve and protect municipal, state, and Federal lands for use as parks, schools, and other public uses . Table 3C breaks down the total Meridian build out area (in acres) by each of the land use groups previously described . The table differentiates between properties on the FLUM that are currently annexed and those that have not yet been annexed into the City . By far, Meridian is planning for residential to use more of the land area than any other designation; 67 .9% of the FLUM shows a residential land use designation . This affords the City an opportunity to promote both very low density housing units and some very high density developments throughout the City . The rest of the anticipated land uses are fairly evenly distributed, with Mixed Use being the next highest land use designation at approximately 13 .0% and 13 .9% including the Old Town future land use . For detailed descriptions of each specific land use, see Chapter 3 of the City of Meridian Comprehensive Plan . Specific Area Plans In addition to the general citywide land use designations, plans have also been developed for specific areas of the City. These Specific Area Plans provide additional narrative and specific detail into how development should occur within these areas . Ten Mile Interchange Specific Area Plan A specific plan has been developed for approximately 2,800 acres bordered roughly by Linder Road to the east, McDermott Road to the west, the Union Pacific Railroad line to the north, and ½-mile south of Overland Road on the south . The Ten Mile Interchange Specific Area Plan is an addendum to the Comprehensive Plan and provides information on land use, the roadway network, and design guidelines specific to the Ten Mile Interchange area . Destination Downtown (Urban Renewal) The Destination Downtown specific area plan outlines a vision and marketing strategy for strengthening downtown Merid- ian’s role in the community . The planning area for Destina- tion Downtown encompasses not only the historic areas of downtown, but also the entire urban renewal area extending from Fairview Avenue/Cherry Lane to Interstate 84 . Below: The COMPASS/VRT building on Broadway Avenue and East 2nd Street www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | La n d U s e 3-8 www.meridiancity.org/compplan A community-building development group, CRSA was hired by the Meridian Development Corporation (MDC) in 2009 to help define a vision for Downtown Meridian. The outcome of the public visioning process were several distinct districts, with anticipated uses varying from offices and retail, to entertainment and lodging, restaurants, open space, and variety of residential uses . Pedestrian amenities are emphasized throughout the study area . Public and private investment to ensure that Old Town becomes a centralized activity center with public, cultural, and recreational structures is encouraged . The City’s Community Development Department has and is working with MDC to link the Destination Downtown plan with the City’s Comprehensive Plan, Capital Improvement Plans, and development policies . Fields District The City has identified one other area for developing a specific plan . The Fields District is located in the northwest corner of the City’s Area of City Impact and is tentatively bound along the Ada/Canyon County line, Chinden Boulevard, McDermott Road, and Ustick Road . The City has been engaged in research and feasibility studies in this area, and in the near future may initiate a public participation plan leading to a detailed specific area plan . Area of City Impact In accord with section 67-6526 of Idaho Code, an Area of City Impact (AOCI) has been established for Meridian (see Figure 3A) . The City’s AOCI is the future planning area for the City, where annexation and development in Meridian is anticipated . Although all these properties are not yet incorporated, planning responsibilities for these lands rest with the City of Meridian . The City’s AOCI is negotiated with Ada County, pursuant to the Local Land Use Planning Act (LLUPA) . Within the City’s AOCI, unincorporated properties are governed by Ada County for Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | La n d U s e Figure 3A: Meridian’s area of City Impact E A G L E AMITY CHINDEN PINE L I N D E R B L A C K C A T CHERRY VICTORY M A I N USTICK M E R I D I A N MCMILLAN OVERLAND T E N M I L E L O C U S T G R O V E FRANKLIN STATE LA KE HAZEL FAIRVIEW COLUMBIA C A N A D A M C D E R M O T T S T A R B o i s e R i v e r ¬«55 ¬«69 ¬«44 £¤26 £¤16 §¨¦84 §¨¦84 Legend Area of Impact City Limits Í0120.5 Miles City of Meridian March 2017 Source: City of Meridian Planning Division, 2017. 3-9 day-to-day administration of zoning matters . However, the County uses the City’s adopted Comprehensive Plan and the negotiated agreement in the administration of those duties . Ada County has applied a Rural Urban Transition (RUT) zon- ing district to most of the properties within the City’s AOCI . The RUT zone allows five-acre-lots, single-family residential development, as well as agricultural-related uses and a range of conditional uses . To request something other than the RUT zoning, the developer must request urban services from the City of Meridian. Such services include sanitary sewer, water, fire, police, parks, transportation, and libraries . The City (with rare exception) will not provide such services unless the property annexes into the City . All County development applications within the AOCI are reviewed by the City of Meridian for compliance with the Comprehensive Plan and applicable City policies . The importance of cooperating with Ada County is imperative to successful, long-term land use, transportation, and utility planning (such as water and sewer). There are very significant financial implications for not doing so. As such, the City of Meridian is committed to fulfilling the terms of its Area of City Impact Agreement with Ada County . Transportation Today, Meridian’s transportation network is primarily composed of roadways that are designed for moving cars and trucks . There is also however a local network of pathways and sidewalks, and an ever increasing amount of bicycle facilities located throughout the City. There is not a fixed-line mass transit service in Meridian . There are park-and-ride lots in the City, dial-a-ride services for seniors and persons with disabilities, as well as inter-county bus routes that make several runs on Above: Looking east down Carlton Avenue, across Meridian Road www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Tr a n s p o r t a t i o n 3-10 www.meridiancity.org/compplan the weekdays between Nampa-Caldwell and Meridian-Boise . Although the rail corridor through Meridian has a long and rich history, and still moves freight, the corridor is largely underutilized today . The future does however hold promise for expanded modes of transport and new types of service . The transportation system into and through Meridian is key to both local and regional commerce and mobility . With Meridian located in the center of the Treasure Valley and along a major east-west interstate connecting the Pacific Northwest to the Inter-Mountain West, moving people, goods and services is critical to maintaining a high quality of life and economic vitality . Congestion adds time and money to commutes, costs businesses time and money, degrades air quality, and creates social burdens . As this chapter explains, the Idaho Transportation Department (ITD), Ada County Highway District (ACHD), the Community Planning Association of Southwest Idaho (COMPASS) and Valley Regional Transit (VRT) are the key transportation agencies that the City works with to maintain and improve transportation in and around Meridian . Because Meridian does not have authority over any roadways, the City relies on other agencies to provide the necessary funding for roadway infrastructure and its maintenance . Meridian’s major transportation challenge is to work with the transportation agencies in the region to meet the existing need for adequate transportation service, while planning for and accommodating the next wave of growth in a way that will maximize efficiency. Poorly planned growth leads to worsening traffic problems, and increased traffic congestion may deter potential employers from locating or expanding . In addition to managing future traffic needs, much of the transportation infrastructure already developed will require maintenance and rehabilitation . Ensuring adequate funding for maintenance of roads, while still adding capacity, will be a critical issue in the near future . Roadway Authority The City does not have any authority to plan, build or maintain public roadways . The Idaho Transportation Department (ITD) has authority over the highways and interstate system in Meridian: I-84, SH-69, SH-55 and US 20-26 . The Ada County Highways District (ACHD) owns and maintains all of the public, non-ITD roads in Ada County . The Community Planning Association of Southwest Idaho (COMPASS) is the region’s Metropolitan Planning Organization (MPO) and is charged with air quality conformity and maintaining the long-range transportation plan for Ada and Canyon counties . Valley Regional Transit (VRT) is the regional public transportation authority for Ada and Canyon counties. City staff and elected officials serve Below: Bridge deck of the Ten Mile Interchange over I-84 Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Tr a n s p o r t a t i o n 3-11 on several transportation agency groups, committees, and boards . Although the City does not have authority, it spends a considerable amount of time and effort to work with ACHD, ITD, COMPASS, and VRT to plan for the needs of the community and ensure that the transportation agencies make decisions that are in the best interest of the City . Transportation Commission In addition to many workgroups, regional advisory committees, and other transportation agency based groups, in which City staff participates, the City has also established a nine-member Transportation Commission that deals with transportation and traffic safety–related issues. The Commission is made up of nine voting members and six non-voting ex-officio members. Members on the Commission are made up of Meridian citizens, business owners or employees, and transportation profession- als with technical expertise and/or education . In aggregate, the Commission provides a broad, city-wide perspective on transportation issues . Appointments to the Commission are made by the Mayor with City Council approval . The Meridian Transportation Commission’s primary responsi- bilities include making recommendations to the City Council on traffic safety and transportation matters that are brought before them either by City Staff, a transportation agency or a member of the public . The Commission annually compiles a list of the highest priority roadway, intersection and pedestrian improvement projects in Meridian . Other recommendations regarding transportation issues are regularly sent to the Mayor and City Council for consideration . With Valley Regional Transit (VRT) staff assistance, the Commission has historically worked on a public transportation plan for Meridian . The Commission also discusses issues like speed limits, meeting the needs of the traveling public, and safe routes to schools . The Transportation Commission generally meets the first Monday of each month at City Hall . Roadway Network As shown in Table 3D, Meridian has almost 600 centerline miles of roadway today, including state highways and the interstate . Meridian’s roadways are described in terms of a hierarchy of streets, known as a functional classification system. This system, which is jointly used by the ITD, ACHD, COMPASS, and the City, classifies roads and highways into three classifications: arterials, collectors, and local streets (which includes private streets) . The American Association of State Highway and Transporta- tion Officials describe functional classification as a process that involves grouping roadways into classes according to the character of service they are intended to provide . Principal arterials facilitate statewide and interstate transport, involve longer trip lengths, carry high volumes of traffic, and should have a minimal number of access points and limited on-street parking . Roadway widths typically vary from two to five lanes wide, but can be as wide as seven lanes, with detached sidewalks on each side and bicycle lanes, within www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Tr a n s p o r t a t i o n T A ble 3D: Roadway Miles by Classification Type Roadway Classification Number of Miles Percentage of All Roadways Interstate 13.52 2.3% Interstate Ramps 8.19 1.4% Principal Arterial 66.87 11.2% Minor Arterial 61.93 10.4% Collector 18.76 3.1% Local 427.73 71.6% Total 597.00 100.0% Source: City of Meridian Planning Division, 2017 3-12 www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Tr a n s p o r t a t i o n Figure 3b: 2040 Planning Functional Classification Map A d a C o u n t y C a n y o n C o u n t y P A L M E R USTICK CHERRY M E R I D I A N H W Y 1 6 L O C U S T G R O V E C U R T I S C HIN D E N F I V E M I L E C O L E HILL PIN E EMERALD G A R Y OVERLAND M A I N COLU MB I A M CMI LL AN M A P L E G R O V E FA IR VI EW L I N D E R FRANKLIN C L O V E R D A L E LA KE H A ZE L T E N M I L E AM ITY ST A T E HILL R OAD M I L W A U K E E VI CT O R Y E A G L E S T A R B L A C K C A T HWY 44 M C D E R M O T T C A N A D A GODDARD S E A M A N G U L C H H W Y 5 5 §¨¦184§¨¦84 GARDEN CITY BOISE MERIDIAN STAR EAGLE KUNA CALDWELL NAMPA Legend County Line Meridian Area of Impact Functional Classification Interstate Expressway Prop Expressedway Principal Arterial Prop Arterial Minor Arterial Prop Minor Arterial Í0120.5 Miles City of Meridian June 2017 Source: City of Meridian Planning Division, 2017 3-13 approximately 100 feet of right-of-way . Roads may serve as a separator for incompatible land uses . Minor arterials provide long-distance access, mainly within the state and region, and frequently contain two to five travel lanes, sidewalks, and bicycle lanes. These include medium traffic volume streets to and from other arterials and the freeway . They collect traffic from less significant roadways and distribute traffic and are intended to minimize access conflicts. These arterials may also be section line roads . As shown in Figure 3B, most arterials in Meridian are on sec- tion lines, in one mile intervals north-south and east-west . The notable exceptions are Pine Avenue and Main Street downtown . A number of the arterial roadways in Meridian are currently two-lane roadways; with the rapid growth over the past ten years, arterial roadways are transitioning into three-, five-, and seven-lane roadways. Interstates, State Highways and Arterials Meridian has three State Highways that traverse through it . A fourth, State Highway 16 (SH 16), is planned as a freeway/ expressway to someday traverse the western edge of the City . The southern portion of Meridian is bisected from the northern part of town by Interstate 84 (I-84) . There are four (principal arterial) state highways that have a significant influence on the transportation system and therefore deserve special attention: »US 20-26/Chinden Boulevard: US 20-26, also known as Chinden Boulevard, runs along the northern edge of the City . This highway serves as the north boundary of Meridian’s Area of City Impact east of Linder Road and bisects the Area of City Impact west of Linder Road . The Idaho Transportation Department (ITD) is currently studying corridor, between I-84 in Caldwell and Eagle Road in Boise . The purpose of the study is to identify roadway improvements and determine the need for future right-of-way. The roadway is expected to be first widened to four lanes, and eventually to six lanes wide at build-out of the City . The City believes this roadway needs to be protected from multiple access points and preserved as a high capacity corridor (see the US 20-26 Access Management Plan .) The City of Meridian has ordinances and development standards that preserve the highway as a major regional transportation facility, connecting the cities of Nampa, Caldwell, Star, Merid- ian, Eagle and Boise. The City supports beautification Below: State Highway 55/Eagle Road, between Fairview Avenue and River Valley Street www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Tr a n s p o r t a t i o n 3-14 www.meridiancity.org/compplan and appropriate sound mitigation measures along the Chinden Boulevard corridor . »State Highway 16 (future extension): In 2014, SH 16 was constructed as an expressway across the Boise River, from State Highway 44 in Eagle to US 20-26 in Ada County . Phase II, the extension of State Highway 16 from US 20-26 to I-84 is the next critical step to providing regional mobility for citizens from north Ada County and Gem County to I-84 and south Ada County . The section of SH 16 between US 20-26 and I-84 is currently unfunded . »State Highway 55/Eagle Road: State Highway 55 (SH 55), also known as Eagle Road, connects Meridian with the cities of Boise to the east and Eagle to the north . Eagle Road is the most heavily traveled non-interstate roadway in the State of Idaho . Recent improvements to Eagle Road include widening, safety medians, additional lighting, intersection improvements and landscaping consistent with the ITD Eagle Road Corridor Study . Additional widening improvements are still planned, and the City will continue to pursue additional enhancements to reduce congestion and improve usability and safety for all modes of travel . »State Highway 69/Meridian Road: State Highway 69 (SH 69), also known as Meridian Road, connects Meridian with Kuna to the south . Although SH 69/Meridian Road is on a section line, and is designated as an arterial throughout Meridian, it varies in form and function . Meridian Road is designated as a minor arterial from Chinden Boulevard, south to Cherry Lane, where it changes in designation to a principal arterial . For the next two miles, between Cherry Lane and I-84, Merid- ian Road, goes through downtown and is owned and maintained by ACHD . At I-84, Meridian Road becomes State Highway 69 and is a State of Idaho-maintained facility . Meridian Road/SH 69 varies in street section and speed throughout the City, but not in its importance to the transportation network . The City of Meridian has ordinances and development standards that preserve Meridian Road through downtown and south of the Interstate . Collectors Collectors serve as key transportation routes and link local roads with other collectors or arterials . Typically, they provide direct Below: Desctruction of the old Meridian Road interchange Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Tr a n s p o r t a t i o n 3-15 service to residential areas, contain two to three travel lanes, and have sidewalks and bicycles lanes . Collectors typically have right-of-way widths between 57 and 88 feet, and may have on-street parking . Examples of current collector roadways are: Central Drive, Long Lake Way, and Chateau Drive . Collectors are designed to carry higher volumes of traffic and (often seamlessly) connect one arterial to another through a given mile . Collectors are typically constructed by private developers at the time of construction of a subdivision . They may or may not connect through an entire mile section as a classified collector, but in conjunction with local streets, they should connect from one arterial to another . Collector roads were the subject of an Ada County Highway District-funded study by J-U-B Engineers in August 2001 . The City of Meridian supports and will apply the following conclusions of that study: »Intersection Spacing: Intersections of collector roads and arterial roads should be located at or near the ½ mile point within any given section . »Alignment: Collectors should extend in an essentially straight line for 200 feet to 400 feet from an intersection . Beyond that point the alignment is flexible. »Discontinuity Between Sections: Collectors should not be in a straight alignment for more than two miles to prevent their use as de facto arterials . »Planning Documents: The City uses the ACHD Livable Street Design Guide and Master Street Map when reviewing development applications for collector design and cross-section . Local Streets Local streets serve to provide direct access to abutting resi- dential and commercial areas and should be for local traffic movement . Generally, they are two lanes wide with parking and sidewalks, and have a right-of-way width of approximately 50 feet. Through traffic is discouraged. Approximately 71% of streets in Meridian are classified as local streets. Entryway Corridors The City has designated several entryway corridors that lead into and out of the community . As a gateway to the City, the principle is to protect and strengthen the visual appearance of the roadway corridor for those entering . Entryway corridors Below: Goldstone Drive off of Eagle Road is a collector roadway www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Tr a n s p o r t a t i o n 3-16 www.meridiancity.org/compplan are depicted on the Future Land Use Map and explained in the text of the Comprehensive Plan . Generally, entryway corridors require additional landscaping along key arterial roadways . Travel Times and Commuting As shown in Table 3E, the average commute time in 2012 for those living in Meridian is 20 .2 minutes . This is just slightly longer than the average commute time for all Ada County residents . However, the average commute time in Meridian is less than the surrounding communities of Eagle, Kuna and Star . The time of day people travel has a significant impact on not only commute times but also on planning for transportation infrastructure . The highest portion of trips in Ada County occurs during the morning and late-afternoon rush hours . Therefore, demand on roadways leads to congestion during these peak times . This congestion often causes more people to look at alternative times to travel, and when available, alternative modes of transportation . In Ada County, the “rush hour” is only about two hours per day with peaks between 7 a .m . and 8 a .m . and between 5 p .m . and 6 p .m . (see Figure 3C) . Spreading out the distribution of trips would make more efficient use of the transportation infrastructure already in place . Policies like staggered work hours or non-traditional work schedules, could be designed by businesses to encourage travel outside Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Tr a n s p o r t a t i o n F IGUR e 3C: Meridian area Trip Distribution by Time of Day, 2013 (Average Weekday Traffic for 7 Selected Sites) 0.0% 2.0% 4.0% 6.0% 8.0% 10.0% 12 : 0 0 A M 1: 0 0 2: 0 0 3: 0 0 4: 0 0 5: 0 0 6: 0 0 A M 7: 0 0 8: 0 0 9: 0 0 10 : 0 0 11 : 0 0 12 : 0 0 P M 1: 0 0 2: 0 0 3: 0 0 4: 0 0 5: 0 0 6: 0 0 P M 7: 0 0 8: 0 0 9: 0 0 10 : 0 0 11 : 0 0 P M Pe r c e n t o f A l l D a y T r i p s Time of Day Source: ITD Traffic Counts October 2013, via COMPASS, February 2014. T A ble 3e : average Commute Time to Work Community Commute time in minutes Meridian 20.2 Boise 18.3 Eagle 24.7 Garden City 17.6 Kuna 25.9 Star 30.3 Nampa 22.7 Ada 19.9 Canyon 22.7 Source: 2012 COMPASS Regional Household Travel Survey. Average Commute Time to Work 0.0 5.0 10.0 15.0 20.0 25.0 30.0 35.0 Meridian Boise Eagle Garden City Kuna Star Nampa Note: See Table 3E for data. 3-17 of the normal rush hour . Today, most work schedules are the traditional 8 a .m . to 5 p .m . Transportation Funding Plans Long-Range Plans The Community Planning Association of Southwest Idaho (COMPASS) maintains the region’s long range transportation plan, Communities in Motion (CIM), which contains the region- ally significant corridors in Ada, Canyon, Elmore, Boise, Gem and Payette counties . COMPASS does transportation modeling for the region and uses traffic forecasts to not only anticipate where roadway projects are needed but also to monitor air quality standards and to provide development activity reports . The COMPASS Board, which is composed of local elected officials and special interest organizations, is charged with making decisions about transportation and related air qual- ity planning, primarily through CIM . The 2040 version of the long-range plan was adopted by the COMPASS Board in 2014 . The Federal government requires CIM to be updated at least every four years . The plan addresses anticipated transporta- tion issues over the next 20 years, evaluates how projected population and economic growth and development patterns will impact current transportation facilities, and considers funding and expenditures for future transportation needs . CIM seeks to strike a balance between roadway expansion, maintenance and other transportation alternatives, such as transit, carpooling, bicycling, walking, and transportation demand management . The Ada County Highway District (ACHD) also has a long-range transportation plan, called the Capital Improvement Plan (CIP), for Ada County . The ACHD CIP lists arterial roadways that are eligible to use impact fee dollars that are generated within the County . The ACHD CIP is fiscally constrained with a 20 year horizon. Short-Range Plans In addition to long-range plans, ITD and ACHD have near-term transportation plans . The ITD’s Transportation Investment Program (ITIP) contains about five years of projects and is typically updated annually by the ITD Board, with input from other agencies (like COMPASS) and the public . The projects in COMPASS’s CIM are used to draft the Regional Transportation Improvement Plan (TIP) which feeds into the ITIP . The ITIP shows how Federal transportation funds will be used to finance projects including: roadways, bridges, highway safety, public transportation, maintenance projects like overlays (i .e ., new layers of paving), and even airports and air quality projects . The ACHD near-term funding program is called the Integrated Five Year Work Plan (IFYWP) . This plan is usually adopted in the summer of each year by the ACHD Board of Commissioners . The IFYWP primarily contains both maintenance and capital projects for roadways, intersections, bridges and pedestrian facilities, and is meant to coincide with the overall budget adoption process . Projects in the IFYWP are prioritized primarily on safety, congestion and other cost-benefit and program- matic criteria . Each year the City of Meridian sends a list of priority projects to ITD, COMPASS and ACHD for consideration as the ITIP, TIP and IFYWP are adopted (see below for more information) . www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Tr a n s p o r t a t i o n COMPASS does transportation modeling for the region and uses traffic forecasts to not only anticipate where roadway projects are needed but also to monitor air quality standards and to provide development activity reports. 3-18 www.meridiancity.org/compplan Funding Funding for roadways in Meridian, and throughout Ada County, is provided through taxes and fees . Most of the money for roadway maintenance and new capital projects are provided via the gas tax, vehicle registration fees, Highway User Funds, development impact fees, and property taxes . In 2005, the ITD recommended that a new program, GARVEE (Grant Anticipation Revenue Vehicle) bonds, be used to fund six transportation corridors throughout the state . Three of the six corridors: I-84, Caldwell to Meridian; I-84, Orchard to Isaacs Canyon; and, Idaho 16, I-84 to Emmett, are in the Treasure Valley . To date, approximately $1 billion in GARVEE bonds have been authorized by the Legislature . GARVEE funds were used to widen I-84, build a new interchange at I-84 and Ten Mile Road, and reconstruct the Meridian Road Interchange . To keep up with demand, other funding options, like a local option sales tax, an increase to the gas tax and/or establishing economic development zones, have been discussed by the Legislature, but have not been approved . New funding mechanisms will most likely be needed to keep up with the demand for both maintenance and expansion of the necessary transportation infrastructure in the Valley . Meridian’s Priority Roadway Projects Each year the City Council, at the recommendation of the City’s Transportation Commission, sends a list of high priority transportation projects to ITD, ACHD, and COMPASS . The projects in the priority list include state facilities (highways and interchanges), ACHD roadways and intersections, and key pedestrian projects . In 2017, some of the top priority projects were: Linder Road, Franklin to Pine (road widening); Pine Avenue, Meridian to Locust Grove (road widening); Locust Grove Road, Victory to Overland (road widening); Fairview/Locust Grove (intersection), Linder Road Overpass of I-84, Chinden Boulevard widening; and pedestrian sidewalks in downtown . Linking Transportation and Land Use The relationship between housing, transportation, and the environment is becoming more evident every day . Changes to one impact the others, and there are very real financial and quality of life implications for decisions . In June 2009, a partnership between HUD, DOT and EPA was established to encourage livable and sustainable communities . This Federal- level partnership and policies have set the stage for what is being worked on locally . To better connect transportation planning and land use decisions, ACHD and the cities in Ada County have compiled Below: Completing the Split Corridor Phase 2 project was a priority for the City Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Tr a n s p o r t a t i o n 3-19 the Transportation and Land Use Integration Plan (TLIP) . This plan, initiated in 2007 and adopted in 2009, envisions livable streets for the future . The goal is to create a roadway network that balances the needs of all roadway users —motorists, pedestrians, cyclists, transit and people with disabilities—with streets that complement the built environment . Because a one-size-fits-all program for roadway construction does not respond to the land use needs of the community, the City and ACHD have agreed to work more closely to join together the land use plans of the City with the transportation plans of the District . There are four tools that ACHD and the City use to implement TLIP: the Complete Streets Policy, the Livable Streets Design Guide, a Cost Share Policy, and a Master Street Map . Complete Streets Policy The primary purpose of the ACHD Complete Streets Policy is to ensure that streets, bridges, and transit stops within Ada County are designed, constructed, operated, and maintained so that pedestrians, bicyclists, transit riders, motorists, and people of all ages and abilities can travel safely and independently on and along public streets . In the past, for example, ACHD primarily constructed five-lane arterial streets with attached sidewalk, no bike lanes, and no concern for the abutting land uses . The Complete Streets Policy balances all users’ needs and sets the foundation for land use agencies to partner with ACHD to create user-friendly corridors that meet the needs of the traveling public as well as the goals of comprehensive and specific area plans. The Complete Streets Policy is contained in Section 3100 of the ACHD Policy Manual . Cost Share Policy A tool in the TLIP repository is the ACHD Cost Share Policy . The Cost Share Policy maintains flexibility within the roadway design process, establishes a consistent set of transportation elements that ACHD will be responsible for, and allows partnering agencies an opportunity to participate in creating a “complete” street section . This policy allows partnering agencies to work with ACHD to design, construct and fund non-transportation elements as part of ACHD’s road improvement projects . Many times the City requests features like detached sidewalks with landscaping or multi-use pathways to improve pedestrian safety and enhance community aesthetics along specific roadways. The Cost Share Policy allows a partnering agency to enter into an agreement with ACHD to ensure appropriate improvements are included for all users, in road projects . Master Street Map In January of 2010, ACHD adopted a Master Street Map for Ada County . This map is another TLIP planning tool that works in conjunction with city comprehensive plans . The Map creates a vision for future roadway characteristics based on land use plans and transportation goals . The Master Street Map pro- vides the guide for arterial right-of-way needs, collector street locations and design, regional mobility corridor locations and design, and other specific roadway features desired throughout the City and its Area of City Impact . The Master Street Map designates location, function, and typology for roadways, and specifies the number of travel lanes and right-of-way needed for each collector and arterial in Meridian . Meridian supports the Master Street Map through adoption by reference in the City’s Comprehensive Plan . The information contained on the Master Street Map is used by both ACHD and the City when roadway projects are beginning the design process, and in the development review process . Livable Streets Design Guide The final tool in the TLIP toolbox is the Livable Streets Design Guide . The Guide sets the design parameters for roadways in Ada County . After referencing the Master Street Map to see what type of roadway is planned, a developer, agency staff, www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Tr a n s p o r t a t i o n 3-20 www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Tr a n s p o r t a t i o n Figure 3D: example of Master Street Map Roadway Typology ADA COUNTY HIGHWAY DISTRICT I LIVABLE STREET DESIGN GUIDE I Page 25 Design Element Typical Design/Operating Speed 35 mph Number of Travel Lanes (per direction) 2 Travel Lane Dimensions 11’ Center Turn Lane Dimensions 11’ Right Turn Lanes Allowed for heavy turning movements or heavy truck traffi c Medians 11’, to be substituted with turn lanes at intersections Median Openings for cross streets only when medians used Bicycle Lanes 5’ On-Street Parking Permitted, not typical; but possible 7’ parallel when used (includes gutter pan width) Drainage curb and gutter Buff er Area 6’ (see clear zone and buff er zone below) Sidewalk 5’ minimum recommended (see walk zone dimension below; frontage zone allows shy area from sidewalk as needed) Intersection Control signals or stops (stops on cross streets only) Lighting Standards vehicle/roadway only 2.8 STREET DESIGN: RESIDENTIAL ARTERIAL 5’ 11’ 11’ 11’ 5’ bicycle lane travel lan e median travel la n e 13’ 71’ 13’ 97’ R.O.W. 11’ travel lan e 11’ travel lan e bicycle lane 2’ 2’ pedestria n z o n e ( s e e d e t a i l s ) pedestria n z o n e ( s e e d e t a i l s ) wa l k zo n e bu f f e r zo n e cle a r z o n e Clear zone: 2’ Buff er Zone: 4’ Walk Zone: 5’ minimum recommended Frontage Zone: 2’ for utility placement and buff er from walls Pedestrian Zone This is an illustrative legend to explain how the pedes- trian zone is broken down: the colors do NOT indicate color-based surface treatments. 5’4’2’ f r o n t a g e z o n e 2’ The landscaping and enhanced pedestrian zone treatments depicted in the cross- sections depend on future funding and future maintenance by a developer or local jurisdiction. These costs are not borne by ACHD. Street trees placed in six (6)-foot buf- fer (combined Clear and Buff er Zones) require root barriers; or, city/county/developer can provide additional two (2) feet of right-of-way — see ACHD Tree Planting Policy. 1’ shy 1’ shy 7’sidewalk 6’ buffer zone 7’ sidewalk 6’ buffer zon e ADOPTED MAY 27, 2009 Source: Residential Arterial, ACHD Livable Street Design Guide, May 2009. 3-21 or the general public can go to the Guide to see what ele- ments are specifically envisioned for any arterial and collector roadway . Based on the City’s land use components contained in the Comprehensive Plan, pathway locations on the Master Pathway Plan and ACHD’s needs for capacity, the Livable Streets Design Guide illustrates what each street typology should look like . There are customized cross sections within the Guide for access, the pedestrian zone, parking, transit, bicycles, buffers, travel lanes and landscaping . Figure 3D depicts an example roadway typology from the Livable Streets Design Guide . Mobility Management Mobility management is a concept that focuses on using all available resources to augment and advance mobility for all people . Several strategies are typically used to meet the needs of citizens from all walks of life . In 2009, COMPASS, through a Federal grant, developed the Mobility Management Development Guidebook to help local governments establish partnerships and collaborate to provide the most efficient transportation system . The guidebook is a resource manual of best practices that incorporates transit access, mobility enhancements, and site and road design . The Guidebook includes a checklist for local governments, developers, and others to incorporate access and mobility into land use decisions . The Guidebook also explores how providing mode choices helps to serve all roadway users . Roadways to Bikeways In May 2009, a long-range master plan for bicycle facilities in Ada County was adopted by the ACHD Commission . The Roadways to Bikeways Plan provides a broad vision, policy, and goals and objectives for how the ACHD can facilitate and improve conditions for bicycling in Ada County . The Plan designates dedicated bicycle facilities within a quarter-mile from 95% of Ada County residents; it will connect all parts of the County . The adopted bicycle master plan guides future investments in the bicycle system on roadways: to enhance and expand the existing on-street bikeway network, fill-in gaps, address constrained areas, provide for greater local and regional connectivity and encourage more bicycling . The Plan also provides basis for signed, shared roadways, bicycle boulevard designations, and a variety of programs and policies to allow and promote safe, efficient, and convenient bicycle travel . The ACHD is looking to update the Roadways to Bikeways Plan in 2017 . In 2012, ACHD adopted the Downtown Meridian Neighborhood Pedestrian and Bicycle Plan, which identifies safety and connectivity needs within the downtown area . Within Meridian, there are currently 77 miles of bike routes . The ACHD Bicycle Resources website1 provides maps of existing routes, lists of upcoming bicycle projects, and links to bicycle planning efforts . Pathway System and Sidewalks The Meridian Pathways Master Plan is a guide for pathway development over the next 20 to 50 years . The Plan proposes an extensive pathway network stemming from the existing creeks, canals and other drainage or irrigation laterals within and around the City of Meridian . The Plan includes an inven- tory of existing pathways and micro-pathways, as well as a comprehensive network of future pathways that will connect residents to schools, parks, businesses, neighborhoods, and various recreation and entertainment destinations . The City of Meridian currently maintains nine pathways, including the Fothergill Pathway, the Bear Creek Pathway, the Blackstone Pathway, the Locust Grove Pathway, the H .R . Bud Porter Pathway, the Diane & Winston Moore Pathway, the Five Mile Creek Pathway from Pine to Badley, the Jackson Drain 1 http://www.achdidaho.org/Community/BikeResources.aspx www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Mo b i l i t y M a n a g e m e n t 3-22 www.meridiancity.org/compplan Connection, and the Lochsa Falls/Paramount Pathway . Today, these pathways primarily serve as a recreational amenity, but they are also used for commuters going to and from work and school . The Pathways Master Plan includes detailed maps and design standards for future pathways in the City . As an offshoot of the Meridian Pathways Master Plan, the City also finalized a Rail with Trail Action Plan in early 2010. The Action Plan takes a closer look at the Union Pacific Rail Corridor, presents a conceptual alignment for a multi-use pathway paralleling the tracks from McDermott Road to Eagle Road, and proposes strategies for implementation of the future facility . In 2014, the City received a Transportation Alternatives Projects (TAP) grant to study the trail/arterial crossings near the railroad tracks . In 2016, COMPASS formed a Rails with Trails Workgroup that is looking at developing a continuous regional pathway within the rail corridor, connecting Meridian to Nampa and Boise . Additional local and federal grant money is being pursued for design and construction of the trail . ACHD has a dedicated pool of funds for projects that expand and enhance a safe, efficient, and accessible pedestrian and bicycle network for all residents of Ada County . These pedes- trian and bicycle projects are known as Community Programs . ACHD currently offers a Community Programs application for pedestrian and traffic calming projects which gives citizens, neighborhood associations, and land use agencies the ability to apply for projects . A target of 5% of the annual Integrated Five Year Work Plan capital funds are typically dedicated to Community Programs, which equates to approximately $1 .5 - $2 million per year . In addition, half of the local vehicle registra- tion fee money goes toward Community Programs each year . Through public outreach programs, the community has previ- ously highlighted the need for more quality parks, recreation programs, pathways, and other public amenities . The Treasure Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Mo b i l i t y M a n a g e m e n t Figure 3e: Shared-Use Pathway along Waterway varies varies 10’varies varies Fence Source: Updated graphic from the Meridian Pathway Master Plan, 2010. Figure 3F: Typical On-Street Multi-Use Pathway 12 - 14’10’6’+ Source: Updated graphic from the Meridian Pathway Master Plan, 2010. 3-23 Valley Futures Program Community Outreach emphasized the community’s interest in more pedestrian linkages and enhanced design standards . The City is interested in making these linkages when opportunities present themselves . The City’s Unified Development Code requires sidewalks and micro-pathways be installed with new subdivisions . Through ACHD’s Community Programs, a group of select community members have identified gaps in the pedestrian pathway and sidewalk system . These gaps now await improvement . Transit Valley Regional Transit (VRT) is the regional public transporta- tion authority for Ada and Canyon counties . Annually, the City contributes to an inter-county transit service that runs between Nampa-Caldwell and Meridian-Boise . Park-and-ride lots serve as the primary stop for the inter-county bus . VRT does not currently provide a fixed-line bus service in Meridian. Since late 2016, a demand-response service geared towards getting seniors and persons with disabilities to services and activities has been in operation . This Lifestyle Service shuttles individu- als around Meridian and is operated by Harvest Transit, with oversight by VRT (Go-Ride) . The City is currently working with VRT to design and then implement a fixed-line bus system. Two City Council members serve on the VRT Board which establishes policy and guides the strategic priorities for public transportation . VRT has an approved plan to develop a regional public transportation system in the Treasure Valley . The plan, called ValleyConnect, calls for bus services in all cities in Ada and Canyon counties . Commuteride and Carpools ACHD operates a Commuteride vanpool service in Ada County where each van accommodates 11 to 14 people . The Com- muteride program provides ride matching services that connect commuters with similar home and work locations and schedules . Similarly, Commuteride helps businesses plan a customized vanpool service for businesses and their employees . Com- muteride Carpool and Vanpool Service is a cooperative effort between ACHD, VRT, and the Federal Highway Administration (FHWA) . Below: One of several Harvest Transit shuttles, www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Mo b i l i t y M a n a g e m e n t 3-24 www.meridiancity.org/compplan Park-and-Ride Lots Park-and-ride lots are a service provided by ACHD . The lots offer a place for commuters to park and collectively ride to work in a prearranged carpool or vanpool . Existing park-and- ride lots are located at Gem Street between Main Street and Meridian Road; Overland Road and SH 69 (Country Terrace); Overland Road and Eagle Road (Rackham Way); Overland Road and Ten Mile Road; and at St . Luke’s Regional Medical Center (Eagle Road/I-84) . To assist potential users, these lots are marked with green and white directional signs . The City anticipates that additional park-and-ride lots will be necessary in the future and will coordinate with ACHD on siting these future lots as development demands . Public Airport Facilities The City of Meridian does not have an airport within the City limits or Area of City Impact, nor does it plan to site or develop an airport . However, the Boise Airport (BOI) provides passenger and freight service to the citizens and local businesses . BOI is the only public, general aviation and commercial airport located within Ada County . The airport is located approximately ten miles east of Meridian off I-84 . BOI serves over three million passengers annually . It is also home to the Idaho Air National Guard and the National Interagency Fire Center . There are also airports just west of Meridian, including the Nampa Airport (MAN) and Caldwell Industrial Airport (EUL), providing professional pilots, businessmen, corporate, industrial and recreational aircraft owners aviation options . Rail The Union Pacific Railroad (UPRR) owned Boise Cutoff spur rail line runs east–west and bisects the City between Cherry Lane and Franklin Road . In 2009, the Boise Valley Railroad began operation along the spur line to provide freight movement to industrial customers . Today, WATCO Companies has a long-term lease with UPRR to operate the Cutoff in Meridian . In 2009, a preliminary study was completed by the region’s planning organization (COMPASS) to determine the feasibility of a regional high capacity mass transit line . The High Prior- ity Corridor Study identified the Boise Cutoff as the primary candidate for a future transit line . A future multi-use pathway (rail with trail) is also in the planning stages along the rail line . Meridian’s current Comprehensive Plan and the land uses along this corridor reflect the anticipated multi-modal uses along the rail corridor . Below Park-and-Ride lot near the Ten Mile Interchange at Overland Road Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Mo b i l i t y M a n a g e m e n t 3-25 Community Design Community design tends to focus on elements of the natural and built environment that contribute value to living, working and playing in the community . One could make an argument that all of the components in this report should be analyzed in this section . It is true that most all of the other components (land use, transportation, housing, etc .) factor into community design . However, for the purposes of this report, community design includes analysis primarily on design review, sustain- ability, livability, healthy initiatives, and arts and community events . These terms are all inter-related and are very subjective; the terms often mean different things and/or are more or less important to different people and groups . The goal of this section of the report is to explain how the community has come together to define what community design means and frame how it works in Meridian . As the City moves forward with the Comprehensive Plan policies, it will use this framework to analyze and develop potential strategies for the City . The inherent goal of community design is to improve on the livability and quality of life for not only current, but also future generations of Meridian residents . In this section of the report, a description of the current policies, initiatives and programs that contribute to community design and quality of life are presented . Like the other elements analyzed in this report, the components of this chapter directly shape the look, feel and function of the community known as Meridian . A large portion of this section of the report is dedicated to the City’s design review process . Design review is a process that applies design review procedures, guidelines, and standards for the review of outdoor projects and physical development . Design review examines the physical and functional relation- ships of the various components of development and works in tandem with adopted zoning codes and use standards . Community design also involves preserving and enhancing unique and extraordinarily valuable areas of the City . Basically, community design provides a means to maintain the unique characteristics of the City, and to improve the built environment for today and tomorrow . This section also addresses livability and sustainability . In Meridian, livability and sustainability go hand-in-hand with a healthy community, including physical, social, and mental health . Arts, community events, and celebrations all play a role in making Meridian livable . A truly healthy community is one that is sustainable long-term, working with its current Below: Open space on the Scentsy Campus www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-26 www.meridiancity.org/compplan residents to define what elements are key to providing a high quality of life today and for future generations . When the 2002 version of the Comprehensive Plan was devel- oped, citizen groups met to discuss issues and concerns regarding community character . Issues related to development included infilling or increasing density within the city limits and preserving habitats and natural areas . These issues will be addressed later in the report . Many stakeholders thought that particular areas within the City were under-used and that perhaps, these should be the first areas considered for redevelopment rather than farmlands/green fields. Many felt that the City under-utilizes areas already disturbed by development . Residents were also sensitive to preserving open space within urban areas; they felt that by identifying these areas and natural resource areas such as wetlands, riparian areas, and wildlife areas, the City could achieve a balance of open space and new development . Planting more trees and designing a community garden were also discussed . These elements relate directly to community design and creating a high quality of life . As part of the overall planning process for the 2002 Com- prehensive Plan, a sub-committee was established to discuss community design and special sites . This sub-committee identified a number of issues and concerns that focused on design standards, zoning, and the implementation of the current Comprehensive Plan. Standards of specific concern related to gateways and community signage . Citizens suggested establishing a unified sign and gateway theme for the com- munity . Also, they expressed concern regarding the protection of existing special sites like waterways and historic buildings . These concerns form the foundation for the goals, objectives, and action items contained in the Comprehensive Plan . Below: Grand Lodge at Meadow Lake Village Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n A truly healthy community is one that is sustainable long-term, working with its current residents to define what elements are key to providing a high quality of life today and for future generations. 3-27 Administrative Design Review In 2007, the City Council determined it was in the best interest of the City to discuss implementing citywide design review . City Planning staff established a design review steering committee to guide them in crafting the program . Members of the design review steering committee, representing various professions from the development community, volunteered numerous hours and offered their expertise, insight, and experience to assist City staff in drafting this process . Administrative design review is intended to promote and establish community character and economic stability by ensuring that urban design and architectural principles adhere to community established goals . Design review is also intended to protect the general health, safety and welfare of the citizens by enhancing property values; protecting the natural envi- ronment; promoting community pride; protecting historical resources; preserving the aesthetic qualities which contribute to a City’s character; and promoting the economic vitality of the community by preserving and creating well-designed commercial and residential developments . The Architectural Standards Manual The Architectural Standards Manual (ASM) and administrative design review process establish development standards to encourage quality building design . In combination with the Unified Development code and the Comprehensive Plan, the City has established a set of guiding principles and standards that encourage and allow for creativity while maintaining a baseline level of effort . The ASM establishes expectations for proposed development based on the type of structure and zoning designation in which it will be located . These standards were developed to address the following: Above: Primary entryway at Big Al’s on Eagle Road www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-28 www.meridiancity.org/compplan 1. Cohesive Design 2. Building Scale 3. Building Form 4. Architectural Elements 5. Materials 6. Signs and Lighting In addition to providing the City with a planning tool that uses standards to address the functional and aesthetic qualities and characteristics of development, the ASM lays the foundation for growth and development to create attractive, lasting, and quality-built environments that contribute to the progression of Meridian as a livable community . Standards vs. Guidelines Standards vary in the amount of detail and specificity that a community employs . Some communities provide general guidelines for design that allow some autonomy on the part of the developer and designer . The City of Meridian’s Architectural Standards Manual provides standards to limit subjectivity and streamline the review process, but there is some inherent flexibility and a method for alternatives through a process called Design Standards Exceptions . This process provides flexibility, supports innovation, and promotes creativity within the community, but maintains the baseline level of effort to both protect private investment and the community vision . The ASM also provides a large number of example photos to lessen ambiguity. Eliminating guesswork promotes efficiency but still allows for unique projects to be created . Entryway Corridors Meridian has designated several arterial roadways as entry- way corridors or gateways into the City . Generally, entryway corridors require additional landscaping along major arterial roadways that lead into and out of Meridian . These gateways have a significant effect on visitors first impression of the City, making them especially important for not only landscaping but also building, parking lot, and public space designs . Signs Signs are necessary not only for wayfinding, but also for advertising, marketing and community character purposes . Like landscaping in entryway corridors, signs can impress upon visitors a community’s character . Signs should not be a distraction to motorists or pedestrians, or otherwise present a safety hazard by interfering with line-of-sight, blocking traffic control devices, or hampering traffic flow. Likewise, signs should enhance the aesthetics of the community by complimenting building designs and landscaping . Signs should provide assistance to the public and business owners in locating businesses, gathering places, roadways and other attractions . Meridian has taken a hard look at sign regulations to ensure there is balance between safety, advertising, communication, architectural elements, aesthetics, and free speech . Sustainability The fundamentals of sustainability within local government center on creating balanced solutions; solutions that deliver services at levels citizens expect in an environmentally and socially responsible way; and ensuring the best economic choice in the long term . These fundamentals interact in the process of balancing the needs of protecting and enhancing our economy, our natural environment and our community’s built environment today and for future generations .Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-29 Meridian’s popularity as a prime location to build a business and raise a family has required the City to rise to the challenge of providing services at a new level of demand . Commercial and residential developers seek out Meridian because it is “livable .” Yet, with growing demand for services, the City is challenged to maintain its well-touted “livability” factor . Over the last decade, the City of Meridian has incorporated sustainability concepts in a variety of projects including energy conservation projects; establishing a state-of-the-art wastewater treatment and reclamation facility; and creating Environmental Programs within the Public Works Department . “Sustainability and Environmental Awareness” is a stated priority issue of City leadership and will be a dynamic aspect of how future service, programs and projects are understood, created and implemented . Land Use and Transportation Planning As part of its planning process, the City promotes areas of mixed-use development that bring shopping, services and recreation opportunities within walking distance of dwellings . Mixed-use developments are envisioned to provide the neces- sary density of homes to support bus and transit programs . Through this type of planning, automobile trips will be reduced along with their emissions . The City of Meridian continues to promote transportation alternatives . For many years, the City has required that devel- opers install segments of the multi-use pathway system as subdivisions are built . The Master Pathways Plan designates routes for multiple use pathways throughout the City . These pathways are intended for non-motorized usage . Sidewalks, paths, and bike lanes directly adjacent to roadways provide a link between pathways or between a pathway and a destina- tion . People who choose to ride or walk rather than drive are typically replacing short automobile trips, which contribute disproportionately high amounts of pollutant emissions . Since bicycling and walking do not pollute, require no external energy source, and use land efficiently, they effectively move people from one place to another without adverse environmental impacts—they are sustainable forms of transportation . Siting, Design and Construction The design, construction, and operation of buildings impact the environment . In 1998 the U .S . Green Building Council developed a set of standards for environmentally sustainable design, construction and operation of buildings . These standards are formalized in certifying a building as LEED (Leadership in Below: The Portico office building achieved a LEED Gold rating www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-30 www.meridiancity.org/compplan Energy and Environmental Design) . LEED is an internationally recognized green building certification system, providing third-party verification that a building or community was designed and built using strategies aimed at improving performance across all the metrics that matter most: energy savings, water efficiency, CO2 emissions reduction, improved indoor environmental quality, and stewardship of resources and sensitivity to their impacts . As an example of Meridian’s efforts to be good stewards of the environment and to set a positive example, City Hall was constructed with LEED certification in mind. Among other benefits, Idaho Power Company has calculated City Hall’s annual energy savings to be the equivalent of providing power to 56 homes for an entire year . Energy In February 2009, the United States Congress passed the American Recovery and Reinvestment Act . Included in the Act was the Energy Efficiency Conservation Block Grant (EECBG) Program which appropriated funds to be used by states, local governments, and tribes for implementing energy conservation strategies and projects . The goal of the EECBG program was to reduce total energy use, reduce greenhouse gas emission and improve energy efficiency in transportation, building, and other sectors . Through the EECBG, Meridian was awarded $608,000 .00 in 2009 for energy efficiency projects. A portion of the funds were used to prepare long and short term energy strategies for the City for increasing efficiency in city and public facilities, thereby reducing City operating costs and reducing greenhouse gases . Funds also went to a variety of constructed improvements, including replacing older less efficient pumps with blowers at the water treatment plant, replacing Main Street lights between Franklin Road and I-84 with more energy efficient bulbs, and upgrading other lighting fixtures at facilities throughout the City: Air Quality and Greenhouse Gas Reduction The City of Meridian has begun and completed a number of efforts to reduce and limit the impact of City operations on air quality in the Treasure Valley . The City has done this by working with the Department of Environmental Quality (DEQ), supporting valley-wide initiatives, implementing City policies, evaluating land use applications, and by City departments and contracted entities using best management practices . The Below: No idling of engines helps to reduce air pollution Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-31 following are some of the actions the City has been involved in, or is currently implementing: 1. Town Hall Meetings on Business Emissions: The City has worked with the Department of Environmental Quality (DEQ) and the Idaho Small Business Development Center to give presentations to local businesses on strategies for them to reduce their emissions . 2. Clean Air Zone Idaho: The City of Meridian is a member of the Clean Air Zone Idaho program . This program encourages citizens to avoid idling and “Turn off your engine” while waiting in City parking lots . These signs are placed at all City facilities . This program improves air quality by reducing vehicle emissions . 3. Telecommute to work: The City has instituted a VPN, or virtual private network, that allows city workers to telecommute . The VPN provides remote access to the network, file, and servers through a secure connection, allowing certain employees to perform their work from home or other locations when needed . Every trip eliminated from the City’s roadways improves its overall air quality by eliminating vehicle emissions . 4. Radio Read Meters: The City of Meridian’s Public Works Department staff utilizes radio read meter technology and in-vehicle mounted computers to transmit and access information in an effort to reduce trips to and from the field and office. This technology not only reduces fuel costs but also pollutant emissions . 5. On-line Business: The City of Meridian has expanded the amount of business that can be conducted with the City on its website . The City recognizes that every transaction that can be done online is a potential trip off the road . 6. Biogas: The City installed biogas conditioning equip- ment at the Wastewater Resource Recovery Facility, to treat the methane-rich biogas so that it can be used to provide heat to the digesters and wastewater treatment plant buildings . The Public Works Department diverts and utilizes the biogas generated from the anaerobic digesters as an alternative fuel amendment (in lieu of combusting natural gas) in a few of the wastewater treat- ment plant’s boilers . The use of biogas as the heating source for the digestion process saves the City up to $5,000 per month during winter operations . Below: Reclaimed water system at the Meridian Wastewater Treatment Plant www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-32 www.meridiancity.org/compplan Wastewater Treatment, Reclamation and Reuse The Public Works Department Wastewater Division operates and maintains a centralized wastewater resource recovery facility . This facility is located in northwest Meridian, near the Ustick and Ten Mile intersection . With a vision for sustain- ability, Meridian became the first city in Idaho to be issued a Citywide Class A Recycled Water Permit in 2009 . This permit signified a change in how the City uses existing and finite water resources available in the Treasure Valley Aquifer System . The City is now using highly treated, or recycled water, instead of irrigation water at select City parks, the Ten Mile Interchange Landscaping, a commercial car wash, and other open spaces . This conserves ground water and reduces discharge flows into the Boise River . As Meridian is located in an arid climate, recycled water is a “drought-proof” water supply that reduces demand on municipal supply, frees up agricultural water for agricultural uses, and lowers effluent flow to the Boise River. The City of Meridian Wastewater Division regularly investigates areas for resource recovery and sustainability . Preservation and Restoration of Natural Resources A vast majority of Meridian’s natural watercourses have been altered by irrigation users . Many residents no longer recognize these creeks and watercourses as natural resources . While Meridian residents and visitors are often denied access and potential benefits from these watercourses and associated floodplains, these same water courses do provide critical irrigation water delivery . In recent years, there have been renewed efforts to study additional restoration opportunities to improve and reestablish some of the historical and natural conditions of waterways . The City has held conversations on how to better educate the general public about the importance of these waterways for natural conservation, regulatory needs, and for the history of the irrigation districts that support agricultural industry . During the summer of 2009, the City’s Public Works Depart- ment, with the assistance of volunteers and members of the Idaho Youth Conservation Corps, oversaw Meridian’s first stream restoration project along the Five Mile Creek near Locust Grove Road and Franklin Road . Restoration targeted a 700-linear-foot stretch of the creek . The work helped reshape this portion of the creek to a more natural condition and preserve the floodplain from development. The project was paid for by wetlands mitigation funds from the Idaho Transportation Department . The City plans for more projects like the Five Mile Creek restoration in the future . Solid Waste Republic Services is the solid waste collection contractor for the City of Meridian . Republic is dedicated to providing reli- able and innovative recycling and waste reduction programs to the City . See Chapter 4, Solid Waste, for more information on recycling efforts . Livability and Quality of Life As explained at the beginning of the Community Design sec- tion, livability and quality of life are hard terms to explain and measure . Benchmarks, or metrics for measuring livability, are difficult to describe. Often places that are livable have the “it” factor . They are the most sought after places to live . For the purposes of this report, livability and quality of life refer to the environmental and social quality of an area as perceived by its residents . Community livability is about creating neighborhoods that are safe, vibrant, attractive, affordable, accessible, cohesive, and full of character . A few key factors that primarily contribute to livability within a community are: health, personal security, overall cleanliness, quality and quantity of social interaction Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-33 opportunities, entertainment, aesthetics, and existing unique cultural and natural resources . Livability is largely affected by conditions in the public realm—places where people naturally interact with each other and their community—like parks, streets and sidewalks, and other community gathering places . Livability is important because it can maintain or increase property values and business activity, and it can improve public health and safety . New urbanism (sometimes referred to as Smart Growth and/ or Neotraditional Design) is a land use strategy striving to enhance quality of life . New urbanism has gained traction over the past several years, and some of the design elements of New Urbanism are included as part of the City of Meridian’s planning documents . Essentially, new urbanism is a land use management strategy that is based on making a community more livable by providing walkable, connected, mixed-use, diverse, sustainable, high-quality neighborhoods that provide a variety of transportation options for everyone . Although there are no statistical data on Meridian’s livability today, one could argue that Meridian’s popularity indicates that many of the livability factors are present in most areas of Meridian . This is not to imply that the City should not explore ways to improve our neighborhoods and make them even more livable . Healthy Initiatives The impact of the built environment on public health continues to be explored by many organizations . The Centers for Disease Control and Prevention defines a healthy community as: “A community that is continuously creating and improving those physical and social environments and expanding those com- munity resources that enable people to mutually support each other in performing all the functions of life and in developing Above: Retail component within the mixed-use Gramercy development Below: Retail and residential land use connectivity at McMillan Road and Montelion Way www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-34 www.meridiancity.org/compplan to their maximum potential .” The City realizes that it is at the local level that it is imperative to take a proactive approach in addressing the link between the built environment and health . By 2040 nearly 50% of the U .S . population will be over the age of 65 or under the age 18 . Therefore the livable and sustainable community of the future must have physical and social features that benefit people of all ages. When a wide range of needs is addressed, family and individuals have the opportunity to stay and thrive in their communities as they age . Multi-generational planning also builds community . Rather than creating and encouraging social, income, or age-segregating neighborhoods of the past, the City hopes to foster diverse multi-generational neighborhoods that accommodate dif- ferent lifestyles and stages which contribute to sustainable communities . The City encourages a mix of not only housing options, but also amenities and opportunities for interaction across generations . Today, Meridian does not have a plan to address aging and multi-generational needs . Through better understanding physical and social needs, building consensus, and developing new shared strategies that link the genera- tions and build more inclusive and sustainable communities, the City can facilitate the creation of neighborhoods that are truly vibrant and healthy . Central District Health Department (CDHD) reviews develop- ment applications and sends comments and conditions back to the City, related to any potential public health issues . CDHD has adopted a policy to further smart growth and sustain- able development in southwest Idaho . Not surprisingly, the objective of the policy is to support land development and building decisions that promote improved public health . CDHD recognizes that the built environment has an impact on public health, with links to obesity, diabetes, and asthma, to name a few . This cooperative partnership between the City of Meridian and CDHD is not new, but what is new are some of the policies and principles these agencies are jointly trying to implement . Safe Walking Routes A healthy community is one that has good connectivity between residential areas and community gathering places, like schools . As part of the development review process, the City regularly requires developers to install sidewalk, micro-pathways and multi-use pathways that connect to school sites, public spaces, and nearby neighborhood serving uses . The West Ada School District has walk zone maps for their schools which can be found on their website2 . 2 http://www.westada.org/Page/13875 Below: Detached pathway along Main Street near the Meridian Interchange Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-35 The City and the School District annually partner to compile a list of high priority pedestrian projects for ACHD’s Community Programs . The list of priority projects is based on concerns City staff and School District employees hear from parents and others in the community . Efforts to improve safety, like the YMCA’s Safe Routes to School program, have been around for years . The City supports the YMCA, through COMPASS dues and programming . Safe Routes coordinators go to elementary and middle schools in Meridian and educate children on things like bicycle and pedestrian safety . This fun, interactive, educational program has been well received throughout the community . Day Care Accessible, affordable and quality before- and after-school child care is a necessary component of creating a livable com- munity . A robust local system of child care and early education programs has social, economic and environmental benefits for children, families and the community as a whole . In 2013 69 .9% of mothers with children under the age of 18 held jobs, and 57 .3% of mothers with children under 1 year old held jobs3 . By providing child care service that is affordable and close (or within) residential areas, child care can contribute to the local economy by supporting parents and local employers . Since 1997, the American Planning Association (APA) has recognized that child care is a critical component of livable communities4 . As such, APA advocates for including child care policies within local planning . Local planning policies play an important role in ensuring adequate child care in a community . Creating policies, identifying local resources and working with developers and community partners, the City hopes to have a more proac- tive and positive influence on the child care programs being provided in the future . 3 Department of Labor. "Mothers and Families." U.S. Department of Labor. Women's Bureau, Sept. 2014. Web. 6 June 2017. <https://www.dol.gov/wb/stats/mother_families.htm>. 4 American Planning Association. "APA Policy Guide on the Provision of Child Care." APA Policy Guides. APA, July 1997. Web. 6 June 2017. <https://www.planning.org/policy/guides/adopted/ childcare.htm>. Below: Community fishing event www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n A robust local system of child care and early education programs has social, economic and environmental benefits for children, families and the community as a whole. 3-36 www.meridiancity.org/compplan Youth Programs Meridian prides itself on being a unique city with an abundance of choices that support our commitment to maintaining a safe and caring community and strive to be a place young people feel accepted, respected, and connected . Our city government and civic leaders are extremely pro-active in engaging youth in nearly every aspect of community life, including community service and opportunities to provide a youth perspective in policy making, advocacy, and issues of importance to young people . As the home to many families of all shares and sizes, Merid- ian’s mission is to be a premier city to live, work and raise a family . Meridian has received recognition from several national award programs and publications . These honors include being selected by 24/7 Wall Street – USA Today as the “Number One Place to Live in America”, Family Circle Magazine as one of their “Top 10 Best Cities for Families,” by Money Magazine as one of its “100 Best Places to Live,” and by America’s Promise Alliance and ING as one of the nation’s “100 Best Communities for Young People .” The City of Meridian has developed and maintains several initiatives and organizations focused specifically on youth. The Mayor’s Youth Advisory Council (MYAC) is a teen organi- zation that gives a “voice” to our teens and opportunities for them to shape our future . Youth Council members, in graded 9 through 12, meet with the Mayor and other advisors twice a month to discuss issues and ideas of interest to the youth of Meridian . They are actively involved in many community service projects and events, and with several volunteer and advocacy activities they plan themselves . Events they have planned and participated in have focused on issues important Above: Cableone movie night at Settlers Park Below: Bounce houses at Storey Park Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-37 to them as diverse as suicide prevention, seatbelt use, texting while driving, smoking and nicotine use, and hunger . Through the City of Meridian’s Youth on Commissions Program, high school students apply and are appointed to seats on City commissions, committees, coalitions, and task forces which serve in an advisory capacity to the Mayor and City Council . These include the Parks and Recreation Commission, Trans- portation Commission, Mayor’s Anti-Drug Coalition, Meridian Arts Commission, Historical Preservation Commission, and the Solid Waste Advisory Commission . To promote advanced education, the City annually offers up to four $1,000 City of Meridian Scholarships to graduating seniors who will be attending accredited colleges or vocational programs . These scholarships are awarded to successful applicants who demonstrate evidence of leadership potential through their community involvement, as well as volunteerism, school activities, or work experience . Additional consideration is given to applicants who have completed the Meridian Police Department’s Alive at 25 safe driving courses . Alive at 25 is a free defensive driving class taught several times a month by Meridian Police officers with the goal of lowering auto accidents involving teens and young adults, ages 14 – 24 . Through interactive media segments, workbook exercises, class discussions and role playing, this four-hour course helps young drivers develop convictions and strategies that will keep them safer on the road . Younger children in Meridian also have opportunities to engage with City government . For a number of years, the Mayor has invited presidents and CEOs of local companies to not just sponsor a book but to also join her in co-hosting the Mayor’s and CEO’s Kids Book Club . Each month during the school year, students in grades 3, 4, and 5 gather to discuss a pre-selected book with Mayor Tammy and each respective month’s “leader-reader .” The goal is to impart on our youth the importance of being a good reader, as well as the pure enjoyment to be found through reading a good book . Students who actively participate get to keep the hardcover books they are provided with, therefore building their own home librar- ies with high-quality books . To further promote reading and literacy, a Little Free Library is to be placed in Meridian City Hall’s outdoor plaza, serving as a free all-hours community book exchange for children and adults alike . Meridian’s Parks and Recreation Department maintains 20 city parks, which feature child-friendly amenities such as playground equipment; ball fields; basketball, tennis, pickle ball, bocce Below: The Meridian Senior Center in Kleiner Park www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-38 www.meridiancity.org/compplan and volleyball courts; Frisbee golf cages; game tables; splash pads; horseshoe pits; and skateboard ramps . The department also offers a variety of enrichment programs, classes, and day camps for children and teens, primarily offered at the Meridian Community Center the City owns and maintains, located in Old Town Meridian adjacent to the Centennial Park . Apart from programs and organizations offered through the City of Meridian, local children and teens have access to the Meridian Boys and Girls Club and the Meridian Homecourt . The Meridian Boys and Girls Club offers several programs, including after school and summer sessions for school-aged children . The Meridian Homecourt serves Meridian residents and is a sports complex featuring regulation sizes courts for volleyball, basketball, and other spots . The Boys and Girls Club recently expanded their center in downtown Meridian . The Treasure Valley YMCA is also in the early construction phase of their next facility in South Meridian . Senior Programs On the other end of the age spectrum, older adults must interact with the built environment in ways that reflect their physical capabilities and lifestyle . Although they may have more time after retirement to enjoy parks and other recreational activi- ties, conditions such as chronic diseases and limited vision may limit mobility . Providing accessible and suitable housing options that are easily accessible to community destinations are key to allowing older adults to remain independent, active and engaged with the community . Housing for seniors that is integrated into the fabric of the community is becoming increasingly important as the Baby Boom Generation enters retirement . In the early 1960s a group of seniors started meeting at the old Occident Club once a month for potlucks and cards . It became apparent that Meridian Seniors needed a place to call their own and they began to raise money with various fund raising events. The Meridian Senior Center is now a non-profit community center that enhances the lives of its members through traditional activities . In May 2012, the Meridian Senior Center built a new 13,800 square-foot facility known as “The Center at the Park” in Meridian at Julius M . Kleiner Park, near Fairview Avenue and Eagle Road . The new center was made possible by a generous land and building donation from the Julius M . Kleiner Family Trust . The new center includes a main dining area for daily lunches with two state-of-the-art kitchens, complete with the latest equipment, an arts and crafts room, a cards and game Below: Concerts on Broadway event in front of Meridian City Hall Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-39 room, a health screening room, an indoor walking track, and office space. Activities offered at the center include bingo, pinochle, billiards, art, quilting, dance and yoga classes . The center also provides some specialized activities and events, such as, attorney visits, feet care, and blood pressure and blood sugar testing . The facility is open to Meridian residents and those that live in the surrounding community . Hours of operation are Monday through Friday from 8:00 a .m . to 4:00 p .m . The Kleiner Park Center is the place to be for seniors in the community . Success Stories Healthy behavior is a combination of knowledge, practices and attitudes that together contribute to motivate actions regarding health . The City of Meridian can learn from other communities’ success in creating and promoting programs that encourage a healthy and vibrant community . Some of these success stories include programs and projects that incorporate things like community gardens, sharing of resources (e .g . – vehicles and parking lots), cooperatives where local goods, services and wares can be sold or traded, branch libraries, and additional policies that encourage socially and environmentally conscious design and construction projects . The City strives to better understand the impact of neighborhood design on residents’ ability to be physically active, the impacts of development on natural systems, and the effects of community design on overall community health . By taking actions that promote and preserve good health, Meridian should be a community that sustains well into the future . Above: “Natives”, by C.J. Rench at Fairview Ave and Main Street www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-40 www.meridiancity.org/compplan Arts, Entertainment and Community Events Meridian Arts Commission Meridian envisions a vibrant arts and entertainment scene that integrates the arts experience into everyday life and enhances the spirit of the City . The Meridian Arts Commission (MAC) was created in 2006, and since then it has provided the com- munity with visual, performing, and musical arts opportunities throughout the year . Through the Art in Public Spaces collection, Meridian City Hall integrates visual art into its functional spaces on hallway walls in the building . City Hall also has dedicated space in which art is the function: Initial Point Gallery, located on the third floor. MAC curates and installs monthly art exhibits in Initial Point Gallery, featuring the work of Treasure Valley artists, and schedules an opening reception for each show, many of which include performances by local musicians . MAC encourages youth to take part in the arts by partnering with Treasure Valley Youth Theater, a Meridian company . The inaugural performance was “Peter Pan, Jr .,” presented in March 2014, to rave reviews . In the summer, MAC presents Concerts on Broadway, a popular free outdoor concert series on the steps of City Hall . MAC also hosts an art show in conjunction with Dairy Days and an annual Art Week . Major public art pieces such, “Under the Sun and Dreaming,” by C . J . Rench, have beeen installed in downtown Meridian . All together there are three pieces of art along the Main Street corridor along with several traffic box art wraps. Local artists Amber Conger, Stephanie Inman, Ken McCall, and more have permanent public art installations throughout Meridian and in many of our parks. MAC also has a traffic box community art project, which allows a number of artists to have their 2D work featured on vinyl wraps throughout the city . Meridian History Center and Heritage Programs The Meridian History Center is a volunteer-operated education center and office located on the first floor of City Hall. These volunteers are members of the Meridian Historical Society . They maintain, display and archive records, photographs, and memorabilia relating to Meridian’s rich history . In the late 1980s, the City established the Historic Preservation Commission to preserve the character and fabric of historically significant areas and structures within the City of Meridian, and to honor and preserve its rich heritage for future generations . Below: “Out on the Town”, by Daniel Borup at Meridian City Hall Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-41 The Historic Preservation Commission consists of six members serving three-year terms . At least two appointed members have professional training or experience in the disciplines of architecture, history, architectural history, urban planning, archaeology, engineering, law or other historic preservation related disciplines . Meridian remains true to its identity by remembering its past while looking towards the future . In addition to having a history center and art gallery located inside Meridian City Hall, monuments in Generations Plaza, along Meridian Road, and in the City Hall Plaza pay tribute in words and photos to Meridian’s earliest settlers, Meridian’s evolving history, and past City leaders . Community Events The community celebrates several traditional annual events including Dairy Days Celebration, Chili Cook-Off, Firefighter’s Salmon BBQ, Concerts on Broadway Series, Family Fourth of July Extravaganza, National Night Out, Free Family Fishing Day, Trunk or Treat, and Winterland Parade and a Christmas Tree Lighting Celebration . Attendance at these community celebrations shows how engaged and important these events are to the business community and citizens . The visual arts, performing arts, community events, and Meridian’s heritage are integral components of the commu- nity’s identity . As this section reports, the culture in Meridian is distinct and alive, giving it a rich quality of life . The sense of community is evident in many celebrations and events, neighborhoods, and public institutions . Above: The Meridian Historical Walking Tour is a self guided tour of downtown Meridian Below: Fourth of July fireworks at Storey Park and the Meridian Speedway www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Co m m u n i t y D e s i g n 3-42 4 www.meridiancity.org/compplan What Services are Provided in Meridian? Public Services This chapter discusses the characteristics of public utilities, facilities and other services provided in the Meridian area . As required by State Statute, schools, recreation, and other public services, facilities and utility components of the Comprehensive Plan are analyzed here . As part of the public services section, the report also outlines the way the City is governed, including its various boards and commissions . The City itself has several departments, each responsible for providing specific services. This chapter will not only detail which services each City Department provides, but also services that are provided and managed by other jurisdictions, agencies or service providers . A current inventory of infrastructure like parks and pathways, fire stations, schools, and other public services are explained . This chapter also reports how non-private service and util- ity providers are meeting needs today and how they plan on meeting future demand for services . Other services, like transportation, youth programs, and senior activities (see Chapter 3) were explained previously in this report and are not duplicated here . Municipal Government, City Hall Meridian City Hall is a three-story 100,000 square-foot build- ing located in downtown that serves as the hub of Meridian’s municipal government . City Hall currently houses most City departments serving as a convenient “one-stop-shop” for citizens seeking services including: 1. City Clerk’s Office: The City Clerk’s Office provides support and administrative services to the Mayor and City Council, all operating departments, and the public, while maintaining for the City an essential, formal link with citizens, area businesses, other jurisdictions and a wide variety of public agencies . 2. Community Development: The Community Development Department is comprised of three divisions, including: Building Services, Land Development Services, and Planning . Building Services is responsible for activities associated with structural, fire, electrical, mechanical Below: Meridian City Hall from the south Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Se r v i c e s 4-1 and plumbing permits for residential, commercial and industrial projects . Land Development Services is respon- sible for plan review and coordination with the Public Works Department, to ensure that new developments are properly serviced by utilities like sewer, water and drainage . The Planning Division is divided into two groups: Current Planning and Comprehensive Planning . Current Planning is primarily responsible for processing development applications and assisting property owners and developers through the land use permitting and entitlement process, and over-the-counter inquiries . Comprehensive Planning is involved with long-range and specific area plans, transportation planning, community development, and administration of the Community Development Block Grant program . 3. Public Works: The Public Works Department consists of five divisions: Administration, Engineering, Business Operations, Water, and Wastewater . The mission of Public Works is to anticipate, plan and provide exemplary public services and facilities that support the needs of a growing community in an efficient, customer-focused and financially responsible manner. Public Works coop- erates with other agencies such as the Ada County Highway District to coordinate efforts on utility work and transportation services . More discussion on the Public Works Department occurs later in this chapter . 4. Finance/Purchasing/Billing: The Finance Department is the general business management arm of city govern- ment, providing specific financial and accounting services for elected officials, City employees, and the citizens of Meridian . Basic services of the Finance Department include: budgeting, financial analysis and reporting, utility billing, accounts payable, purchasing and payroll, monitoring state and city rules and regulations, and maintenance of sound internal controls . The mission of Purchasing is to provide contract management, and procurement services through competitive public bid- ding to obtain maximum value for the tax dollar and to provide service to all City of Meridian departments and the public in a timely, courteous and ethical manner . 5. Parks and Recreation Department: The Parks and Recre- ation Department’s mission is to enhance the community’s quality of life by providing well-designed and properly maintained parks and recreational opportunities for all citizens . More discussion on the Parks and Recreation Department occurs later in this chapter . 6. Fire Department: The Fire Departments mission is to protect and enhance the community through profes- sionalism and compassion . More discussion on the Fire Department and the services it provides occurs later in this chapter . 7. Human Resources: Human Resources assists all City departments in determining staffing needs and coor- dinates recruitment to fill those needs. Recruitment efforts include working closely with the Directors of each department within the City to post and advertise open positions, processing and reviewing applications, scheduling and conducting interviews, tracking the “To understand the heart and mind of a person, look not at what he has already achieved, but at what he aspires to do.” Khalil Gibran www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Mu n i c i p a l G o v e r n m e n t 4-2 www.meridiancity.org/compplan process of all applicants, and providing information on the progress to interested parties . 8. City Attorney’s Office: The City Attorney’s Office provides leadership to the City and works as a strategic business partner with managers and employees to help the City achieve its mission, goals and objectives . The City Attorney’s Office proactively seeks to understand and meet the needs of its customers, elected officials, and employees of the City by providing expertise, direction, support, and training in the areas of law while ensuring a safe, fair, and legally-compliant work environment . 9. Mayor’s Office: The Mayor’s Office focus is on becoming the Star of the New West, transforming Meridian into a 21st century city . Meridian is uniquely conducive to supporting a broad array of business activities while maintaining the high quality lifestyle and focus on family so greatly valued. Fulfilling the needs of busi- nesses and families begins with having a safe and caring community that provides quality education, family-wage jobs, cutting-edge health care, diverse housing options, a trained workforce, and an abundance of recreation, shopping, dining, and entertainment opportunities . Meridian seeks to be a vibrant community whose vision is to be the premier city to live, work and raise a family. The Mayor’s Offices’ main commitment is to help neighbors realize this vision . The City of Meridian’s mission is: “We love Meridian; it’s our town and our mission is to cultivate a vibrant community by delivering superior service through committed, equipped employees dedicated to the stewardship of our community’s resources .” . Meridian delivers quality service, planning, and fiscal responsibility with open spaces, strong partnerships, and various educational opportunities . Culture, unique business, venture, and an abundant choice of jobs make Meridian not just a destination, but a lifestyle . Figure 4A: City of Meridian expenditures by Department City Admin $5,275,224 Fire Department $10,544,454 Parks & Recreation $6,350,140 Police $16,858,626 CD -Admin $3,516,107 MUBS $998,158 Public Works $5,216,287 Water $11,135,663 Wastewater $32,269,908 Source: Finance Department, FY2017 Meridian Budget Summary. Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Mu n i c i p a l G o v e r n m e n t 4-3 Mayor and City Council Meridian uses the Mayor-Council form of local government . In Meridian, the Council, which includes the Mayor, possesses both legislative and executive authority . The City Council adopts codes that govern the City in addition to applicable state and federal law . The Council also deals with property acquisition, serves on regional commissions and boards, and must approve of mayoral nominations . The Council also exercises primary control over the municipal budget . The Mayor and a representative from each of the six council seats are elected by the citizens, each term consisting of four years . Elections for City Council are held every two years with three of the six seats up for election . Mayoral elections are held every four years . Commissions, Committees and Boards Citizen involvement is an essential ingredient for strong local government . The City of Meridian promotes citizen involve- ment by inviting residents to serve on a variety of boards, commissions, and committees designed to assist City leaders in information gathering and deliberative processes . Some of the volunteer boards and commission in Meridian are: 1. Parks & Recreation Commission: This all volunteer commission focuses its efforts on park planning, capital improvements, pathways, policies, recreation programs, and budget . The Parks & Recreation Commission makes policy recommendations to the City Council as they relate to the parks system . The Commission is composed of at least five, and up to nine members that are appointed by the Mayor and confirmed by the Council. Each member serves a three-year term with no maximum on number of years of service . Below: Mayor Tammy de Weerd and the Meridian City Council Citizen involvement is an essential ingredient for strong local government. The City of Meridian promotes citizen involvement by inviting residents to serve on a variety of boards, commissions, and committees designed to assist City leaders in information gathering and deliberative processes. www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Mu n i c i p a l G o v e r n m e n t 4-4 www.meridiancity.org/compplan 2. Planning & Zoning Commission: This all volunteer com- mission advises the City Council on planning policies and goals, development projects and issues related to land use, zoning, transportation, and housing issues, as framed by Meridian’s Comprehensive Plan. There are five members of the Planning & Zoning Commission . Each member is appointed by the Mayor, with confirmation by the Council . Terms for Commissioner are six years, with no maximum . 3. Meridian Arts Commission: This all volunteer commis- sion works on arts/cultural policy and promotes public awareness and participation in the arts . The purpose of this advisory commission is to highlight the City’s rich cultural resources, enhance the City’s aesthetic envi- ronment, and promote the development of economic, educational, recreation, and tourism opportunities within the city through the advancement of publicly accessible arts . The Commission consists of a minimum of five members and no more than nine members at any time . Each commissioner serves a term of three years, except for the youth member that serves a one-year term . One member of the City Council serves as a liaison and ex-officio member of the Commission. 4. Historical Preservation Commission: The Historic Preserva- tion Commission (HPC) works to preserve the character and fabric of historically significant areas and structures within the City of Meridian to honor and preserve its rich heritage for future generations . The HPC is advisory to the City Council and submits an annual report regard- ing the Commission’s activities and accomplishments . There are currently six volunteer members on the HPC, Above: City Council Chambers Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Mu n i c i p a l G o v e r n m e n t 4-5 appointed by the Mayor with confirmation from the City Council. Terms of office for the HPC are 3-years. 5. Transportation Commission: The Transportation Commis- sion researches and makes recommendations to the City Council related to traffic safety issues, pedestrian and bicyclist concerns, speed limits, public transportation, and priority transportation projects . The Commission provides a forum for cooperation, coordination, and communication between the City, other governmental agencies, and citizens and organizations concerned with the safe and efficient movement of vehicular and pedestrian traffic. This Commission is made up of nine voting and six ex-officio members which include: West Ada School District, ACHD, COMPASS, ITD, VRT and a City Councilor . Transportation Commission members are comprised of four citizens, three business owners/ employees, and two members with some technical/ educational expertise in transportation . Commission- ers are appointed by the Mayor and City Council by resolution . 6. Impact Fee Advisory Committee: This Committee reviews and makes recommendations to the City Council regarding existing and proposed impact fees and fee structures to help ensure that growth pays its own way . This is an ad-hoc committee established by the Mayor and City Council . 7. Solid Waste Advisory Commission: This Commission’s purpose is to propose and recommend to the Mayor and the City Council any new or amended rules, regu- lations, policies, and fees relating to the orderly and efficient administration of the City’s fully-automated solid waste collection system . The Commission consists of a minimum of five members but not more than nine members serving a term of 3 years . Appointed mem- bers are selected from: one Utilities Billing Manager or designee, one Director of Public Works or designee, one City Attorney or designee, and at least three but not more than five local citizens. In addition to the groups listed above, other organizations like the Mayor’s Youth Advisory Council, the Mayor’s Faith Ambassador Council, and the Mayor’s Anti-Drug Coalition allow citizens to be actively involved in serving various needs throughout the community . Below: All City Commission meetings are held at Meridian City Hall www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Mu n i c i p a l G o v e r n m e n t 4-6 www.meridiancity.org/compplan Public Works Water and Sewer The City of Meridian owns and operates a domestic water system, sewage collection system, and a wastewater resource recovery facility (WRRF) serving the residents of Meridian . The Water Division provides customer service and operates and maintains public wells, the distribution system, and res- ervoirs . The Wastewater Division provides customer service and operates and maintains the collection system, lift stations, and the wastewater treatment plant . Unlike most communities outside of Ada County, the City of Meridian Public Works Department does not have jurisdiction over roads and highways within the City . City staff works in conjunction with ACHD projects to design improvements in coordination with road construction . The City saves money on pipe installation by removing the need to restore pavement and pay for traffic control. This also minimizes inconvenience to the travelling public . Public Works does not have jurisdiction over pressurized irrigation systems or irrigation canals either . Water Division Supply and Distribution The Meridian water system consists of a large network of deep wells, booster pump stations, reservoirs and over 545 miles of six-inch to 16-inch pipe line . Twenty-three wells, ranging in capacity from 500 to 2,500 gallons per minute (gpm), are located throughout the City with a combined capacity of about 50 million gallons per day (mgd) . Water storage consists of one 500,000 gallon water tower located near the Meridian Left: View of the Meridian water tower from below Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Pu b l i c W o r k s 4-7 Speedway, and two two-million gallon reservoirs- one near Meridian and Ustick Roads, and one near Locust Grove and Victory Roads . The capacity of existing wells is approximately 50 million gallons per day (mgd) . Wells and reservoirs are linked via a telemetric Supervisory Controls and Data Acquisition (SCADA) system to a central computer at the Water Division . This system controls reservoir levels, well on-off cycles, and pressure set points . Several wells are equipped with standby generators in the event of power failure . Based on 2016 water use records, Meridian used 3 .4 billion gal- lons of drinking water for its 33,000 household and commercial service connections (98,000 population), which is approximately 9 .3 million gallons of water each day . While all subdivisions constructed after 1993 were required to install pressurized irrigation systems using non-potable water, significant irriga- tion demands exist from residential neighborhoods that were constructed prior to that time . As shown in Table 4A, winter water demand in the City is about 160 million gallons/month while summertime demand is 450 million gallons/month . Summer irrigation activity increases demand by 290 million gallons/ month . In order to keep up with water demand, the City has constructed, on average, one new well per year . Expansion of the City water system is largely dictated by growth patterns . The City maintains a simulation for modeling water impacts . The computer simulation allows Public Works to conduct water modeling as new development applications are proposed and are built . The model also helps staff to identify priority areas for both new development in the City as well as segments of the existing water distribution system that are approaching capacity . Capital improvements can then be prioritized to upgrade and extend lines that are projected to reach capacity . Below: City of Meridian Water treatment facility T A ble 4A: Meridian Water Consumption - Domestic Well Impacts Domestic Well Impacts Winter Average 160 million gal/month Summer Average 450 million gal/month Summer Irrigation Activity (ground water): Inceased Demand (over winter)290 million gal/month Potential Conservation 1.2 billion gal/year Source: Meridian Public Works Department, May 2017 www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Pu b l i c W o r k s 4-8 www.meridiancity.org/compplan Water main replacements are necessary to replace aging infrastructure in the Water Distribution system . Replacement projects are identified in a variety of methods, most commonly through modeling, sampling, maintenance, and repair programs . Through analysis of the distribution system and related water quality and flows the Water Division and Public Works technical staff identify areas in need of improvement and replacement . Capital funds are utilized to design and construct water infrastructure replacements identified throughout the City. Wastewater Division Sewer Collection The first sewer mains for the City’s collection system were constructed nearly 100 years ago . Much of the initial sewer installed in the prior to the 1980’s was constructed of concrete and clay pipe . However, the majority of the collection system expansion occurred after PVC became the preferred pipe material . The current system is comprised of approximately 425 miles of gravity sewer mains and 6 miles of force mains . This infrastructure currently serves a population of approxi- mately 100,000 people and includes about 1,500 commercial connections and about 33,000 residential connections (Fiscal Year 2016) . The collection system includes twelve lift stations, three of which are privately owned . The City maintains a simulation for modeling sewer impacts . The computer simulation allows Public Works to conduct sewer modeling as new development applications are proposed and are built . The model helps staff identify priority areas for development in the City as well as segments of the existing sewage collection system that are approaching capacity . Capital improvements can then be prioritized to upgrade the lines that are projected to reach capacity . Above: City of Meridian wastewater resource recovery facility Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Pu b l i c W o r k s 4-9 Sewer main replacements are necessary to replace aging infrastructure in the sewer collection system . Replacement projects are identified in a variety of methods, most commonly through the sewer TV and cleaning program and thorough analysis of the collection system by the Wastewater Division and Public Works technical staff . Capital funds are utilized to design and construct sewer infrastructure replacements identified throughout the City, including replacements of the sewer collection system infrastructure in the downtown sewer corridor . Sewer Treatment The present wastewater resource recovery facility (WRRF) began operation in 1979 with a rated capacity of 2 .8 mgd . The WRRF consists of primary, secondary, and tertiary treatment followed by disinfection. Treated effluent is discharged to Five Mile Creek . The City continues to upgrade the facility follow- ing its Facility Plan and 5 year Capital Improvement Plan . The estimated design capacity at the plant today is approximately 10 .2 mgd as approved by the Department of Environmental Quality . The City is in the process of completing a major upgrade to the wastewater resource recovery facility which will increase the treatment capacity to 15 million gallons per day . This project is expected to be completed in 2019 . An update to the wastewater resource recovery facility plan was completed in 2012, and the City is currently in the process of updating this document again . The results of the facility plan will be used to develop the capital improvement plan for the WRRF and guide the future studies, improvements, and expansions at the plant for the next several years . The City received a reissued NPDES Wastewater discharge permit in June of 2017 . This permit includes very low nutrient limits on phosphorus and ammonia which will precipitate significant capital investment into upgrades at the wastewater Below: City of Meridian wastewater treatment equipment TAble 4b: Historical Sewer Service accounts Year Total Accounts Annual Increase (%) 2006 23,245 14.55% 2007 24,287 4.48% 2008 24,857 2.35% 2009 25,364 2.04% 2010 26,054 2.72% 2011 26,620 2.17% 2012 27,361 2.78% 2013 28,357 3.64% 2014 29,279 3.25% 2015 30,628 4.61% 2016 31,922 4.22% Source: City of Meridian Public Works, June 2017 www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Pu b l i c W o r k s 4-10 www.meridiancity.org/compplan resource recovery facility . Numerous sampling and monitoring requirements for the effluent, Five Mile Creek, and the Boise River are also mandated . All proposed septic systems in the Meridian area are reviewed and approved by Central District Health . Approval is based on characteristics such as distance to groundwater and soil suitability . Today, there are relatively few active septic systems within the corporate boundaries of the City . A vast majority of dwellings in Meridian are connected to the City’s sewer system . The demand for new sewer service accounts has continued to increase every year since 2006, as shown in Table 4B . Industrial Pretreatment The Industrial Pretreatment Program is responsible for execu- tion of an industrial pretreatment program which monitors and regulates industrial and commercial wastewater discharges in the public sanitary sewer system . The pretreatment program is an integral part of the wastewater treatment process providing protection from potentially hazardous discharges . The City currently has minor industrial users such as restaurants and car washes. The City does not have any significant categorical industrial users . Class A Recycled Water The City of Meridian maintains its Class A Recycled Water program to produce and distribute recycled water for a variety of uses . Recycled water is a highly treated water resource generated at the City’s municipal wastewater resource recovery facility that meets standards for Class A reuse, as established by the Idaho Department of Environmental Quality (DEQ) . The City has been producing Class A recycled water since 2009 for uses such as irrigating landscaping at the Ten Mile Interchange, some City parks, and the treatment plant site, toilet flushing, as well as a commercial car wash . Support Services The Public Works Department is also composed of support services including Engineering, Business Operations, Environ- mental Programs, Asset Management, and Capital Construction Inspection . These services support operation of the water and wastewater facilities, and utility planning guidance . Additionally, they provide administration, rate analysis, engineering and utility coordination, floodplain administration, environmental programs, and other special projects as assigned by the Mayor and City Council . Below: Reclaimed water system utilizes purple pipes to distinguish from potable water pipes Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Pu b l i c W o r k s 4-11 Stormwater In October 1999, the Environmental Protection Agency pro- mulgated final Phase II of the National Pollution Discharge Elimination System (NPDES) Stormwater Regulations . These regulations affect, among others, small municipal separate storm sewer systems located in urbanized areas . Ada County as a whole is listed as an urbanized area in Appendix 6 of the final rule. Although the Ada County Highway District (ACHD) is responsible for all public street stormwater runoff, the City of Meridian is required to comply with EPA Construction General Permit requirements for its capital projects . The primary impact to the City is that NPDES permits and corresponding stormwater pollution prevention measures are required during the construction of City capital improvements where ground disturbing activities exceed one acre . As a result, Meridian requires that all City-owned capital improvement projects provide and implement either an Erosion and Sedi- ment Control Plan (ESCP), or Stormwater Pollution Prevention Plan (SWPPP) . Above: Five Mile Creek and pathway along Pine Ave Below: Ten Mile Creek near the Locust Grove water reservoir www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Pu b l i c W o r k s 4-12 www.meridiancity.org/compplan Public Safety Police Department With the rapid rate of growth, one would expect an increase in the number of crimes occurring in Meridian . This has been slow to occur for the City of Meridian . The City takes great pride in the crime rate when compared to the dramatic increase in population . The rate of criminal offenses has remained lower than the national and state averages for several years . Table 4C provides a breakdown of crime rates at the local, state, and national level by crime type in 2015 . The rate of violent and property crimes in Meridian is remaining low despite the fact that the City has grown so quickly . In 2016, the Meridian Police Department received 52,216 calls for service . This is a decrease of 0 .5% from 2015, when calls for service were 51,947 . Even though the calls for service have decreased slightly, the population growth continues to increase for the City of Meridian . The Meridian Police Department wants to continue to ensure we have enough sworn officers to ensure a safe and livable community and so requested a staffing study of the agency in 2016. A Staffing and Resource Analysis review was completed for the Police Department’s patrol and traffic services. The review included the development of a police allocation model to determine the number of officers required to deliver patrol and traffic services, and to forecast future needs based on anticipated change in population and housing . The analysis suggests the addition of officers, school resource officers, neighborhood contact officers, and support staff. These new officers assist the Meridian Police Department in maintaining respectable crime rates as well as an impressive clearance rates despite all the growth in the City . Hiring new officers also requires training and with the Public Safety Training Center, the Police Department is able to provide local on-site training for officers. Additionally, this facility allows the Police Department to host a variety of trainings which include an Advanced Academy, Incident Command System and Emergency Operations training, Women in Command, and Advanced Roadside Impaired Driving Enforcement trainings . These courses provided low cost trainings for the department Below: Meridian Police vehicles at a National Night Out event Tab L e 4C: 2015 Crime in the United States, State, and City Area Violent crime Property crime Population Incidents Rate per 100k Incidents Rate per 100k Meridian 91,077 97 106.5 1,055 1,158.4 State of Idaho 1,654,930 3,568 215.6 28,858 1,743.8 United States 321,418,820 1,231,566 383.2 7,993,631 2,487.0 Source: FBI, UCR Table 8, 4 Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Pu b l i c S a f e t y 4-13 members and are attended by students from various Public Safety Agencies throughout the Treasure Valley . Hosting these types of classes is a cost savings for the Police Department and reduces out-of-state travel . The Police Department also administers and supports several special programs including: 1. MADC – Meridian Mayor’s Anti-Drug Coalition is run from the Police Department and works collaboratively with a multitude of sectors of our community for drug education, and prevention by dealing with environmental strategies to reduce the amount of illegal drug use and drug abuse in our community . 2. National Night Out - . This event builds community policing for the City of Meridian, while collaborating with local homeowners and businesses to ensure that we continue to be a safe place to live, work, and raise a family. Our Officers along with Meridian Fire and elected officials attend over 30 National Night Out events each year meeting with over 2,500 citizens . This is an opportunity for Our Officers to visit our neighborhoods in a fun, educational way . 3. Meridian Police Athletic League – The Meridian PAL is a non-profit youth recreation sports organization which is an activity program for children aged 3 to 14 that offers opportunities for youth to play with friends, develop leadership skills, sportsmanship, and teamwork . Meridian PAL offers baseball, flag football, and soccer which are among the best youth sports programs offered in the area . 4. Public Safety Academy –The City of Meridian’s Public Safety Academy is very unique in that the Meridian Police and Fire Department’s collaborate to build an academy, educating our community in an engaging and interactive way . Community members experience different components of our agencies to further build Police and Fire advocacy in the City of Meridian . 5. Bike Patrol – The Bike Patrol Team covers many areas throughout the City . The team responds to calls occur- ring throughout the summer in downtown Meridian, at the local parks, and at The Village . Below: Meridian Bike Patrol www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Pu b l i c S a f e t y 4-14 www.meridiancity.org/compplan 6. Neighborhood Watch – The Neighborhood Watch is a very effective crime prevention program, bringing citizens together with law enforcement to deter crime and further teach community members the tools and resources available to them to be vigilant about crime prevention . Additionally, the Meridian Police Depart- ment also began supporting the online neighborhood networking program, NextDoor .com in 2014, to better connect with residential areas and to help keep residents connected with each other . 7. Prescription Drug Drop Off – The Prescription Drug Drop Off is a program where old or unwanted prescription or over-the-counter medications can be disposed of properly . The Police Department has collected over 13,780 pounds since October 2009 . Fire Department The Meridian Fire Department was formed in 1908 and consisted of only volunteers for many years . The Meridian Rural Fire District was organized in the early 1950s . The two departments decided in the 1970s to combine forces and house their fire equipment in one station located in the center of town . The Meridian Fire Department hired its first full-time employee in 1977 serving as a Fire Marshall for the two districts . The Fire Marshall was the only full-time employee until 1991 when the first paid firefighter was hired. The Meridian Fire Department has quickly transformed from a primarily all-volunteer department into a combination department with 61 full-time firefighters. As shown on Figure 4B, Meridian Fire has grown to five Fire Stations strategically located throughout the Meridian area . In 2005, a Fire Education Safety Center was constructed off of Locust Grove Road and is staffed by two Public Educators (one full time, 1 part time) . In 2007, a state of the art training tower was built onto Station 1, providing numerous training opportunities for Fire personnel . Today, the Fire Department plans on having a total of 11 fire stations throughout the City at full build-out . The Fire Department is managed by a team of professionals that includes a Fire Chief, Deputy Chief of Prevention, Deputy Chief of Operations, Division Chief of Training, Division Chief of Planning, three Battalion Chiefs, two Training Captains, two Fire Inspectors, two specialists in Public Safety & Education, and three Administrative Support Staff . The Meridian Fire Department responds to emergency calls in a 54 square mile jurisdiction, serving a population in excess of 108,000 residents . Below: Fire Department training facility behind the Franklin Road Fire Station Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Pu b l i c S a f e t y 4-15 In 2016, Meridian firefighters responded to 6,275 calls for service. Services provided by the Meridian Fire Department include: Fire Suppression, Advanced Life Support Emergency Medical Service, Technical Rescue, Hazardous Materials Response, Fire Prevention Education, Fire and Life Safety Inspections, and Plans Review for new developments and construction . Recreation, Parks and Pathways Parks and Recreation Department The City of Meridian, Parks and Recreation Department is responsible for maintaining public open spaces and for providing a quality system of parks and recreation facilities and positive leisure opportunities available to all persons in the community . The Department is also responsible for the development and maintenance of the pathways system and the urban forest . This parks and recreation system consists of 387 acres of parkland, 255 acres of developed parks, and 132 acres of undeveloped land . The system is made up of 19 parks (not including Lakeview Golf Course): three undeveloped sites, just less than 22 miles of pathways, the Homecourt facility, and a community center . Additionally, Parks and Recreation offers a variety of recreational programs, adult sports leagues, special events, and handles shelter/field reservations and temporary use permits . Figure 4b: boundaries and Stations of the Meridian Fire Department ¬ ¬ ¬ ¬ ¬ Óñ Óñ Óñ Óñ Óñ Óñ L I N D E R AMITY STATE CHINDEN HUBBARD PINE CHERRY E A G L E VICTORY M A I N LAKE HAZEL M E R I D I A N MCMILLAN USTICK OVERLAND T E N M I L E L O C U S T G R O V E FRANKLIN FAIRVIEW COLUMBIA C A N A D A B L A C K C A T M C D E R M O T T S T A R B o i s e R i v e r ¬«55 ¬«69 £¤26 £¤16 §¨¦84 §¨¦84 #1 #2 #3 #4 #5 Legend Area of Impact ¬Fire Station Óñ Future Fire Station Fire District Service Areas Station #1 Station #2 Station #3 Station #4 Station #5 Í0120.5 Miles City of M eridian June 2017 Source: City of Meridian Planning Division, 2017. The Meridian Fire Department responds to emergency calls in a 54 square mile jurisdiction, serving a population in excess of 108,000 residents. In 2016, Meridian firefighters responded to 6,275 calls for service. www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Re c r e a t i o n 4-16 www.meridiancity.org/compplan The City of Meridian completed the Parks and Recreation Master Plan in December of 2015 . The Master Plan provides a guideline for recreation development . After analyzing the Findings that resulted from the master planning process, including the Key Issues Matrix, a summary of all research, the qualitative and quantitative data, the GRASP® Level of Service analyses, and input assembled for the Master Plan, a variety of recommendations emerged to provide guidance in consideration of how to improve parks, recreation, and pathway opportunities in the City of Meridian . The recommendations describe ways to enhance the level of service and the quality of life with improvement through organizational efficiencies, financial opportunities, improved programming and service delivery, and maintenance and improvements to facilities and amenities . The Parks and Recreation Master Plan also updated the Merid- ian Pathways Master Plan (Adopted in 2007 and previously amended in January of 2010) and serves as a tool to further aid in the implementation of that plan . It does not suggest any significant changes to proposed expansion of the pathway system as outlined in the original plan, but rather seeks to accomplish the following objectives: 1. Quantify the impacts of pathway system expansion in terms of cost for ongoing maintenance, given the significant proposed increase to pathway mileage at plan build-out . 2. Establish guidelines for what portion of the pathway system is appropriate and sustainable for the City to maintain . 3. Establish City priorities for near-term pathway implemen- tation that will have the greatest impact on connectivity . 4. Propose changes to existing policy that will facili- tate ongoing expansion and designate maintenance responsibilities so as to meet the needs of the City, the development community, and other stakeholders . The City of Meridian currently has an adopted Level of Service that is three acres of developed park land per 1,000 persons with a goal of increasing to a Level of Service Standard of four acres/1,000 persons by 2040 . With recent rapid popula- tion growth, the current (2017) Level of Service is 2 .6 acres per 1,000 persons, based on the most recent population estimates of 98,300 . However, the department has 150 acres of undeveloped park land that once developed will raise the Below: Splash pad at Settlers Park Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Re c r e a t i o n 4-17 Level of Service toward the goal . Current park construction projects are projected to raise the Level of Service back to the three acres/1,000 level over the next two years .The Parks and Recreation Department intends to work with the development community and other organizations whenever possible to create partnerships and bring additional parks to reality . Finally, based on feedback from focus group participants and the community survey results from the master planning process, there is a demand for indoor recreation space . The Department’s recent acquisition in 2016 of the Homecourt gym facility from the YMCA will help to address those needs . Western Ada Recreation District There is a public park in Meridian that is not owned and maintained by the City . At 22 acres, Fuller Park, which is owned and operated by the Western Ada Recreation District, contains amenities, such as baseball fields, a fishing pond, playground areas, picnic shelters, restrooms, an open play area, a walking path, and off-street parking . Residents of Meridian also have access to a pool during the summer located in Storey Park . The pool facility at Storey Park is owned and operated by the Western Ada Recreation District . Solid Waste1 The City of Meridian contracts its refuse and recycling services through an exclusive franchise agreement with Republic Services (Agreement) . Republic Services continues to perform under the terms and conditions of the Agreement and has demonstrated its commitment to providing reliable solid waste collection; innovative, effective recycling and waste reduction 1 For more information on Solid Waste services in Meridian, see the Republic Services website at https://www.republicservices.com/locations/idaho/meridian. Data from the FY2016 Republic Services Annual Report. programs; quality customer service; valuable public outreach and education efforts; and strong community involvement to Meridian residents and businesses . Residential Services By the end of FY2016, there were 30,194 active residential trash accounts in Meridian with 26,228 of those participating in the residential recycling program . Collectively, Meridian residents threw away 39,046 tons of trash, with the average Meridian household disposing of 220 pounds of trash per month . This T A ble 4D: Meridian City Parks by Category Name, Facility, and Size Acres Regional Parks Julius M. Kleiner Memorial Park 58.2 Meridian Settlers Park 57.7 Community parks Bear Creek Park 18.8 Heroes Park 30.1 Storey Park 17.9 Tully Park 18.7 Neighborhood Parks 8th Street Park 2.8 Champion Park 6.0 Chateau Park 6.7 Gordon Harris Park 11.1 Renaissance Park:6.5 Seasons Park 7.1 Mini Parks Centennial Park 0.4 Cox Monument 0.1 Fire Station #4 Park 0.6 Special Use Parks City Hall Plaza 0.9 Generations Plaza 0.2 Source: Meridian Parks and Recreation Department, 2017. Note: For a compelte list of park amenities and features, see the Parks and Recre- ation website at http://www.meridiancity.org/parks/ www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Re c r e a t i o n 4-18 www.meridiancity.org/compplan was an increase from 215 pounds/household/month in FY2015 . The recycling program captured 4,558 tons in FY2016, with the average Meridian household recycling 29 .67 pounds of materials per month . Meridian residents continue to participate in Republic Services’ “grass only” subscription based recycling program that began in 2013 . This subscription based program allows customers to order a special grass cart (green with tan lid) for $7 .95/month . Grass collection occurs weekly on trash day from April through October, but the cart has year round benefits, including: leaf recycling in November and overflow trash from December through March . The Meridian Household Hazardous Waste (HHW) collec- tion site continues to be the busiest mobile collection site in Ada County . In FY2016, 5,840 vehicles delivered 116 tons of hazardous waste to the Meridian mobile site . The cost of this program is included in monthly residential trash rates . Commercial and Industrial Collection Republic Services provides collection to each commercial business in Meridian at least once a week . Commercial trash is taken to the Republic Services transfer station, consolidated with other trash, and taken to the Ada County Landfill. In FY2016 commercial trucks collected 21,244 tons of trash from Meridian businesses . Of the 1,145 Meridian businesses, 456 have active recycle containers on site . Items that can be recycled in the commercial recycling program are identical to the materials residents recycle . Commercial recycling totaled 1,435 tons in FY2016 . Roll off services are provided on request to both permanent and temporary accounts . Industrial service includes compactors or roll off boxes in a variety of sizes . Industrial trash increased Below: Republic Services trash collection vehicle T A ble 4e : Solid Waste Collection (Tons) Program 2015 Waste 2016 Waste 15'-16' Change Residential Trash 36,798 39,046 5.8% Recycle 4,349 4,558 4.6% Grass Only 690 654 -5.5% Hazardous 101 116 12.9% Commercial Trash 19,020 21,244 10.5% Recycle 1,255 1,435 12.5% Industrial 24,327 27,624 11.9% Industrial Recycling 2,178 2,139 -1.8% Source: City of Meridian. City Council Meeting. Solid Waste Advisory Commission Annual Report. March 7, 2017.Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | So l i d W a s t e 4-19 throughout the year with an annual total of 27,624 tons . Republic Services also offers an industrial recycling service, which diverts several materials from the landfill for recycling via roll off hauls from customer sites . Recycled Materials include: wood, yard trimmings, appliances, plastics, and cardboard/ paper . In FY2016, 2,139 industrial tons were recycled . Other Services Republic Services offers other special collection events through- out the year including Spring Clean Up, Fall Leaf Collection, Holiday Clean Up, Christmas Tree Pick Up, and Rake-Up Merid- ian . In 2016 Republic Services partnered with the Solid Waste Advisory Commission to develop Hand in Hand We Recycle! This innovative program provides opportunity for households without recycle service (such as those in apartment complexes) to participate by dropping off separated recyclable materials at the mobile collection site . Donated Services A total of $115,157 was donated in contractor provided services during FY2016, per Republic Services’ Agreement with the City . Donation values are based on contracted commercial rates in the City of Meridian, plus any additional temporary services . Commercial rates include; cost of removal, disposal, and container rental . In addition to services, Meridian Parks and Recreation have free access to the Transfer Station and Meridian Code Enforcement is authorized to call in abandoned items such as; appliances, furniture, and other bulky waste . Transfer Station Collection Located at 2130 W . Franklin Road, Republic Services’ transfer station accepts waste from commercial trucks, residential trucks, roll off trucks, mini roll off trucks, public vehicles, and local businesses . The waste collected at the transfer station is consolidated and taken to the Ada County Landfill for disposal. In FY2016, the Meridian Transfer Station (MTS) collected 155,543 tons of material . This was a large increase due in part to the temporary closer of the Boise Transfer Station, which was then diverted to MTS . Below: Hand in Hand We Recycle! container www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | So l i d W a s t e 4-20 www.meridiancity.org/compplan Education West Ada School District Public school facilities in the City of Meridian are operated by West Ada School District (formerly Joint School District No .2) . Enrollment data about the school district are for the entire district, an area larger than the City of Meridian and its Area of City Impact . West Ada School District serves the cities of Meridian, Star and Eagle, western and southwestern portions of Boise, part of Garden City and the unincorporated areas of Ada County that lie between these municipalities . In total, there are 32 elementary schools, 11 middle schools (2 of which are alternative middle schools and one a magnet middle school), 6 comprehensive high schools, 3 alternative high schools, 2 charter high schools, and 2 magnet high schools throughout the district . Enrollment Not including the Pre-Kindergartners or Kidnergartners, there were 14,547 elementary-age children enrolled in West Ada School District at the beginning of the 2016-17 school year . There were 9,110 middle school children enrolled in the school Above: Mountain View High School off of Millennium Way Historical Fall Enrollment, West Ada School District 4,000 6,000 8,000 10,000 12,000 14,000 16,000 20172015201320112009200720052003200119991997 1st-5th 6th-8th 9th-12th Note: See Table 4G for data. Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ed u c a t i o n 4-21 district at the beginning of the 2016-17 school year . High school enrollment at the beginning of the 2016-17 school year, for grades 9 through 12, was 11,811 students . Table 4G shows historical student enrollment in West Ada School District, which has doubled over the last 20 years . Land acquisition for future school sites within West Ada School District are based upon the following acreage standards: »Elementary Schools 10-12 acres; »Middle Schools 40 acres; and »High Schools 55 acres . As shown on the City’s Future Land Use Map (Appendix D), about one elementary school is projected within each square mile of the City . Bus Transportation2 School bus transportation in West Ada School District is a cooperative effort involving transportation staff, schools, parents, students, and the community . The West Ada School District contracts with Cascade Transportation Company to operate and shuttle students . The District bus facility is located 2 For more information on busing, see the West Ada School District’s FAQ at https://www.westada. org/Page/13866. T A ble 4F: Historical Fall enrollment, West ada School District School Year Total Pre-K K 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th 2016-2017 38,521 300 2,753 2,676 2,853 2,951 3,075 2,992 2,987 3,033 3,090 3,043 2,955 2,974 2,839 2015-2016 37,756 280 2,565 2,779 2,917 3,032 2,920 2,949 2,922 2,995 2,900 3,148 2,974 2,797 2,578 2014-2015 36,859 248 2,616 2,796 2,949 2,836 2,881 2,862 2,858 2,812 2,855 3,230 2,839 2,642 2,435 2013-2014 37,491 221 2,806 2,981 2,884 2,953 2,949 2,958 2,892 2,903 2,959 3,184 2,757 2,517 2,527 2012-2013 37,312 244 2,839 2,845 2,883 2,945 2,931 2,878 2,921 2,954 2,943 3,086 2,657 2,761 2,425 2011-2012 36,538 235 2,713 2,806 2,872 2,930 2,868 2,874 2,911 2,918 2,795 2,913 2,766 2,516 2,421 2010-2011 35,933 307 2,722 2,852 2,882 2,843 2,826 2,896 2,867 2,764 2,629 3,056 2,528 2,432 2,329 2009-2010 35,322 245 2,757 2,849 2,839 2,803 2,874 2,808 2,698 2,571 2,830 2,830 2,509 2,399 2,310 2008-2009 34,441 205 2,731 2,829 2,770 2,799 2,762 2,681 2,492 2,801 2,568 2,677 2,476 2,414 2,236 2007-2008 33,432 226 2,629 2,735 2,697 2,759 2,628 2,478 2,702 2,543 2,483 2,583 2,491 2,289 2,189 2006-2007 32,277 212 2,555 2,609 2,679 2,542 2,387 2,652 2,472 2,395 2,412 2,664 2,400 2,287 2,011 2005-2006 30,582 204 2,446 2,537 2,400 2,259 2,517 2,365 2,306 2,335 2,460 2,414 2,332 2,071 1,936 2004-2005 28,655 232 2,313 2,259 2,132 2,361 2,237 2,162 2,214 2,313 2,204 2,322 2,146 1,965 1,795 2003-2004 26,987 208 2,023 1,987 2,234 2,103 2,012 2,121 2,156 2,139 2,166 2,197 2,104 1,796 1,741 2002-2003 26,114 185 1,881 2,155 2,070 1,958 2,074 2,114 2,082 2,122 2,015 2,189 1,925 1,687 1,657 2001-2002 25,233 158 2,011 2,007 1,886 1,977 2,042 2,005 2,082 1,922 1,988 2,024 1,822 1,702 1,607 2000-2001 23,946 133 1,839 1,846 1,891 1,943 1,920 2,007 1,832 1,911 1,811 1,954 1,791 1,612 1,456 1999-2000 22,820 143 1,619 1,847 1,851 1,830 1,891 1,767 1,834 1,740 1,732 1,861 1,714 1,561 1,430 1998-1999 21,918 145 1,556 1,868 1,748 1,766 1,695 1,743 1,688 1,652 1,698 1,850 1,623 1,482 1,404 1997-1998 20,788 121 1,635 1,722 1,656 1,627 1,621 1,635 1,549 1,641 1,622 1,680 1,557 1,475 1,247 1996-1997 19,624 111 1,456 1,658 1,534 1,543 1,527 1,504 1,567 1,557 1,524 1,682 1,463 1,321 1,177 Public School Finance. “Attendance & Enrollment.” Idaho State Department of Education. Public School Finance Department, n.d. Web. 03 July 2017. <https://www.sde.idaho.gov/finance/#attendance>. www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ed u c a t i o n 4-22 www.meridiancity.org/compplan on Franklin Road, between Linder and Ten Mile Roads in Merid- ian . To reduce the need for safety busing, the district works with ACHD and City staff to develop safe routes to school . Through this collaborative effort, projects are identified with school boundaries, walk zones and safety busing in mind . Elementary Schools Traditional elementary schools include kindergarten through grade five. Most of the elementary schools in the district have a traditional school year calendar, but there are several which operate on a modified calendar. The district operates 32 elementary schools, each strategically located through the 384 square mile district . These schools typically range in size from 350 to 750 students . The buildings vary in age, with the oldest being 59 years old and the newest having opened in 2016 . Middle Schools Middle schools include 6th through 8th graders . Like most of the elementary schools, the middle schools have a traditional school year calendar . The district’s 11 middle schools serve as a bridge for pre-adolescents as they move from elementary F IGUR e 4C: elementary School boundaries CHERRY MCMILLAN L I N D E R B L A C K C A T FRANKLIN L O C U S T G R O V E AMITY M E R I D I A N PINE USTICK COLUMBIA VICTORY E A G L E T E N M I L E OVERLAND STATE M A I N CHINDEN LA KE HAZEL FAIRVIEW C A N A D A M C D E R M O T T S T A R B ois e Ri v e r ¬«55 ¬«69 ¬«44 £¤26 £¤16 §¨¦84 §¨¦84 Star Eagle Hills Andrus River Valley River Valley Joplin Peregrine Mary McPherson Pepper Ridge Discovery Ustick Prospect Paramount Siena Willow Creek Hunter Meridian Ponderosa Lake Hazel Hillsdale Hillsdale Legend Area of Impact Traditional Attendance Elementary Schools Í0120.5 Miles March 2017 Source: City of Meridian Planning Division, 2017. Change in Enrollment with City Population 65,000 70,000 75,000 80,000 85,000 90,000 95,000 100,000 32,000 33,000 34,000 35,000 36,000 37,000 38,000 39,000 20 1 7 20 1 6 20 1 5 20 1 4 20 1 3 20 1 2 20 1 1 20 1 0 20 0 9 20 0 8 20 0 7 Po p u l a t i o n En r o l l m e n t Enrollment Population Note: See Table 2B and 4G for data.Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ed u c a t i o n 4-23 to high school. Academic emphasis is placed on refinement of basic skills through instruction in traditional subjects such as language arts, social studies, mathematics, and science . The curriculum in middle school is expanded to include more opportunities to pursue the fine arts and other elective choices. High Schools All of the district’s 13 high schools offer a full academic pro- gram with courses in basic skills and college-preparatory skills . Central Academy, Meridian Academy and Eagle Academy, the district’s alternative high schools, provide opportunities for at-risk students . Meridian, Centennial, Eagle, Mountain View and Rocky Mountain High Schools are all 5-A classification for athletic competition and other competitive programs such as music, drama, and debate . Renaissance High School and Idaho Fine Arts Academy are both Schools of Choice . Renaissance utilizes a lottery application system and the Idaho Fine Arts Academy an audition application . Charter and Magnet Programs In addition to traditional scholastic opportunities, West Ada School District offers a variety of Charter and Magnet schools to accommodate, encourage, and challenge all students . Magnet schools are available at all levels and include: The Arts: Chief Joseph School of the Arts , Christine Donnell School of the Arts, Eagle Elementary School of the Arts, Gateway School of Language and Culture, and Pioneer School of the Arts . Science, Technology, Engineering and Mathematics (STEM) Education: Galileo K-8, Summerwind STEM Academy (K-5), Eliza Hart Spalding STEM Academy (K-5), and Barbara Morgan STEM Academy (K-5) . STEM programs have also been expanded at all middle and high schools . Other Magnets: Gateway School of Languages and Culture, and Renaissance High School . Renaissance has a fully recognized International Baccalaureate (IB) program . Students complete their Associates degrees while completing their high school diplomas . Strong partnerships with Idaho State University and the College of Western Idaho formed the foundation of this program . Private Education Opportunities In addition to the public school system, Meridian has several private schools opportunities . These facilities cater to all children of all ages, from pre-school through high school . Some of the larger private schools in Meridian are: Cole Valley Christian, Challenger School, and The Ambrose School . There are several other, smaller private schools in Meridian as well . Continuing Education The City has a solid partnership with the education institutions in Meridian, primarily West Ada School District, and Idaho State University (ISU) who opened the doors to ISU-Meridian in the fall of 2009 . Students at ISU specialize in Law and Leadership, Research and Medical Arts, and International Studies . The City has been working with ISU to not only strengthen educational programs but to create partnerships with the private sector . The ISU President’s Southwestern Idaho Advisory Council on Health In addition to traditional scholastic opportunities, West Ada School District offers a variety of Charter and Magnet schools to accommodate, encourage, and challenge all students. www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ed u c a t i o n 4-24 www.meridiancity.org/compplan Science Education and Economic Excellence focuses on specific business and research opportunities . This Council of business and educational leaders helps prepare ISU to expand health science education opportunities and support the efforts of The CORE . Other colleges and universities in the Meridian area include (main campus location in parenthesis): Boise State University (Boise), University of Idaho Extension (Boise), College of Western Idaho (Nampa), College of Idaho (Caldwell), Northwest Nazarene University (Nampa), Stevens-Henager College (Boise), Carrington College (Boise), and Treasure Valley Community College (Ontario, OR) . Libraries3 Separate from the City, is the Meridian Library District . The mission of the Meridian Library District is to support the com- munity by enriching lives, igniting curiosity, and cultivating connections . The Library District currently has two traditional libraries, one in the Silverstone Business Campus and the main library branch on Cherry Lane . The library also operates unBound, a technology lab on Main Street and Broadway Ave . In an ongoing commitment to offer services to the entire community, Meridian Library operates its bookmobile 7 days a week at locations throughout the District . Public Utilities Electricity4 Idaho Power Company is an electric utility engaged in the generation, transmission, distribution, sale and purchase of electric energy . Idaho Power provides electrical services throughout the City of Meridian and the Area of City Impact . Idaho Power is a public service company regulated by the Idaho Public Utility Commission, the Oregon Public Utility Commis- sion and the Federal Energy Regulatory Commission . Power is predominantly supplied by 17 hydroelectric generation facilities on the Snake River system . Power is also supplied through a shared ownership of three coal-fired generation plants located in Wyoming, Montana and Oregon . Additional generation is provided through Idaho Power’s ownership of three natural gas-fired generation plants. Idaho Power‘s headquarters are in Boise, Idaho . They have an employee base of approximately 2,000 people . 3 For more information, see the Meridian Library District’s website at http://www.mld.org/. 4 Blake Watson, Idaho Power. “RE: Existing Conditions Report 2017 | Idaho Power.” 22 May 2017. E-mail. Below: unBound technology lab on Main Street Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Pu b l i c U t i l i t i e s 4-25 Today, Idaho Power serves a 24,000 square-mile service area and roughly 1,000,000 people in southern Idaho and eastern Oregon . As of May 2017, Idaho Power serviced approximately 42,500 residential and general business customers within the City of Meridian limits . With 17 low-cost hydroelectric power plants as the core of its generation portfolio, Idaho Power’s 530,000 residential, business and agricultural customers pay some of the nation’s lowest prices for electricity . Idaho Power facilities currently located in the Meridian area include transmission lines and seven stations, one located at the intersection of Locust Grove and McMillan Roads; the second located at Black Cat Road and Franklin Road; the third located near the intersection of Franklin Road and E . 2nd Street; the fourth near the intersection of Ten Mile and Ustick Roads; the fifth near the intersection of Stoddard and Overland Roads, the sixth located at the intersection of W . Franklin Rd . and Cloverdale Rd ., and the seventh located in the area of S . Eagle Rd . and Amity Rd . Figure 4D depicts the general location of electric utility facilities of a voltage of 69,000 volts or greater . Typically, public streets and road rights-of-way serve as corridors for electric facilities . Transmission lines are usually located on road rights-of-way or private easements that Idaho Power Company acquires from property owners . Additional transmission lines and substations will be necessary in the future in order to service Meridian’s growing needs . Designation of the locations of future electric utility facilities shown in Figure 4D applies to a general utility corridor area rather than to a specific site. Idaho Power takes a proactive stance in the planning process and is committed to strengthening communication with Meridian so that both the City’s and Idaho Power’s goals can be mutually recognized and implemented . In December 2012, Idaho Power completed the Eastern Treasure Valley Electric Plan . The plan involved a Citizen Advisory Committee to assist Idaho Power in the placement of potential future locations for transmission lines and stations . Idaho Power employs a three-part strategy: responsible planning, responsible development and protection of resources, and responsible energy use, which ensures they approach the current and future demands thoughtfully . Wise use of energy helps ensure fair priced and reliably electricity today and tomorrow . Communications Centurylink provides basic telephone service and CableOne provides cable T .V . service, within the City of Meridian and its Area of City Impact . Both companies provide internet services . Several telecommunications companies offer wireless and Below: Large Idaho Power transmission line along Eagle Road www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Pu b l i c U t i l i t i e s 4-26 www.meridiancity.org/compplan Figure 4D: existing Idaho Power Lines/Stations Near the City of Meridian Source: Blake Watson, Idaho Power. “RE: Existing Conditions Report 2017 | Idaho Power.” 22 May 2017. E-mail.Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Pu b l i c U t i l i t i e s 4-27 cellular phone service and other providers offer internet and T .V . service through other wireless means . Portions of the City have been equipped with fiber-optics. Gas Intermountain Gas Company is the sole provider of natural gas in southern Idaho, including Meridian . There are dual, high-pressure, natural gas pipelines that bisect the southwest part of the Area of City Impact . These pipelines and the associ- ated easement are discussed further in the Hazardous Areas section of this report . Irrigation Irrigation water in Meridian is supplied by a series of irrigation canals and laterals diverted from the Boise River . Three main canals serve the City and its Area of City Impact: New York Canal, Ridenbaugh Canal, and Settlers’ Canal . Maintenance and operation of the New York Canal and its laterals is performed by the Boise Project Board of Control, under contract with the Bureau of Reclamation . Both the Board of Control and the Bureau of Reclamation review rights-of-way, easements, road crossings, relocation of facilities, utility crossings, and other related matters for the New York Canal . Water rights associated with the New York Canal are administered by the Nampa and Meridian Irrigation District (NMID) . The NMID is also responsible for maintenance and operation of the Riden- baugh Canal and its laterals and administration of associated water rights . Settlers’ Canal is operated and maintained by Settlers’ Irrigation District, while its laterals are maintained by the water users . Settlers’ Irrigation District is responsible for administration of water rights associated with Settlers’ Canal . www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Pu b l i c U t i l i t i e s 4-28 5 www.meridiancity.org/compplan What are the Physical and Cultural Features of Meridian? As required by Idaho State Statute, this section of the report includes a discussion of Natural Resources, Hazardous Areas, National Interest Electric Transmission Corridors, Agriculture, and Special Sites and Historic Resources . These physical, cultural, historical and natural resources (and obstacles) form the basis of the community and affect growth and development . Analysis of the City’s natural resources includes climate, air quality, geology, hydrology, soils, and vegetation . Special sites, including community landmarks and natural features that are important to the community are then identified in this section. Agriculture has both natural/physical and social/cultural impacts on the community and is addressed next, followed by Historic resources representing Meridian’s heritage . Hazardous areas, those that could pose a threat or danger to the community if not properly administered, are addressed right before concluding this section . The last couple of paragraphs concern National Interest Electric Transmission Corridors . Natural, Special, Historic, & Agricultural Resources Community Concerns When the 2002 version of the City of Meridian Comprehensive Plan was composed, citizen groups were formed to discuss issues and concerns regarding natural resources and community character . The following is a brief synopsis of some of those concerns, which have also been reinforced in recent years, and are included as goals within the current City of Meridian Comprehensive Plan . Meridian residents tend to value their natural resources and are interested in preserving and protecting them while rec- ognizing a need for growth and development . Water quality/ pollution, canal tiling and piping of ditches, noise pollution, air quality, floodplains, connectivity, density, neighborhood services, natural habitat, agricultural preservation, and open space preservation were the top concerns expressed . As growth continues, increased pressures are placed on natural resources . Productive agricultural soils, vegetation, and waterways are all valuable resources that the residents of Meridian enjoy and want to preserve . While development is expected within the Area of City Impact, a maze of monotonous development is not desired, either . City leaders and citizens Below: Overlooking a lake at Kleiner Park Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ph y s i c a l F e a t u r e s 5-1 focus on trying to balance open spaces and Meridian’s agri- cultural heritage with development and growth . Development in Meridian which expresses concerns and appreciation for the aesthetic qualities of the physical environment should be encouraged . Meridian has seen much of its natural resources change over the years from agricultural open spaces to a growing city . Growth projected for Meridian emphasizes the need for attention to Meridian’s character, specifically its natural and historic resources . Providing and protecting unique sites and resources will assure continuance of the quality of life that the residents have come to know and expect . Natural Resources Climate1 The City of Meridian and surrounding area is favored by a mild, arid climate . While summer hot periods rarely last longer than a few days, temperatures of 100º F or higher occur nearly every year . July is the average warmest month, with the average temperature of 75 .8º F . January is the average coolest month with an average temperature of 31 .3º F . The normal precipita- tion pattern in the Meridian area shows a December winter average of 1 .34 inches of precipitation and a very pronounced summer low of about 0 .30 inches in August . Meridian has a United States Department of Agriculture Hardiness Zone designation of 7a, with some areas of 6b . Meridian’s elevation is approximately 2,600 feet above sea level . Air Quality2 The Idaho Department of Environmental Quality (IDEQ) regularly monitors air pollutant levels in Ada County . During the 1970s and early 1980s the County experienced violations of the national standards for carbon monoxide (CO) and Particulate Matter (PM10) . As a result, the Environmental Protection Agency (EPA) designated the area as nonattainment for these two pollutants . Ada County, however, has not experienced any violations of the national standards for CO since 1986 . In 1999, EPA removed Ada County’s designation of nonattainment for PM10 . In 2001, IDEQ submitted a Maintenance Plan for CO that can help the progress of the area into attainment, and in 2002 a maintenance plan for PM10 . 1 US Department of Commerce, NOAA, National Weather Service. “Boise Climatology.”National Weather Service. NOAA’s National Weather Service, n.d. Web. 07 June 2017. <http://www.wrh.noaa. gov/boi/climo.php>. 2 Idaho Department of Environmental Quality. “Northern Ada County (Maintenance Area).”Nonattainment and Maintenance Areas in Idaho. N.p., n.d. Web. 07 June 2017. <http:// www.deq.idaho.gov/air-quality/monitoring/attainment-versus-nonattainment/> Below: Hoar frost at Meridian City Hall www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ph y s i c a l F e a t u r e s 5-2 www.meridiancity.org/compplan As a result of efforts to restrict CO and PM10 pollutant sources, Northern Ada County is currently classified as a Maintenance Area for CO and PM10 . Automobile and area source emissions are the two major sources of CO . The main sources of PM10 are fugitive road dust and agriculture . For more information on Air Quality, see the Idaho Department of Environmental Quality website . Geology3 The Meridian area lies within the Snake River and Boise River Plains. Geology consists of a series of volcanic lava flows inter- bedded with soil layers . Most outcrops within a few miles of Meridian expose black basalt lava flows on the Snake River Plain. Significant geologic areas include the Snake River and its tributary, the Boise River, plus the Idaho Batholith . Generally, geology-related issues in the region involve the basalts of the Snake River Plain or the windblown silt and sand that covers the basalt . The windblown material on the plain in the Meridian area supports some of the best farmland in southwest Idaho, but its properties can create problems for construction . Large structures placed directly on this material rather than on engineered foundations may settle because of compaction or the spreading of the unconsolidated material . Hydrology The hydrology of the area is affected by local agricultural and development practices . Surface water within the Area of City Impact includes the Boise River and several perennial and intermittent creeks, plus an extensive network of canals, laterals and drains . These surface water features contribute to a complex and robustly recharged aquifer system . Groundwater is currently the only source of potable water for the City . Water 3 2002 City of Meridian Comprehensive Plan meeting EPA safe drinking water standards is readily accessible, however, aesthetic contaminants, such as iron and manganese are present and must be avoided or treated . The primary regulated contaminant of concern for Meridian is uranium, which occurs naturally in shallow aquifer units . Although treatment is possible, the City’s strategy for dealing with this contaminant is to avoid it by drilling test wells and completing production wells at other depths . Twenty-three wells ranging from 160 to 800 feet deep are located throughout the City to provide drinking water to residents . Soils An understanding of soil properties makes it possible to predict suitability or limitations for present and future uses . In some cases, limited soil absorption for a domestic septic Below: Farm ground in south Meridian Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ph y s i c a l F e a t u r e s 5-3 tank, combined with a high seasonable water table, limits the capacity of the soil to absorb and filter additional liquid being discharged by a drainfield. The probable result is usually contamination of groundwater supplies . Soils that are shallow or water-saturated do not have adequate volume to absorb and filter sewage effluent. Figure 5A shows common soil types in the Meridian area . Vegetation Trees provide shade and wildlife habitat, reduce heat island effects, reduce soil erosion, and improve air quality . Throughout the Meridian area are natural tree and shrub corridors, usually along the creeks and drains . Not only do these vegetation resources provide aesthetic values and recreation opportuni- ties, they are also critical for wildlife, allowing for the migration of species between developed areas . Without these riparian zone corridors and the ability to move through them, many species would not have habitat areas large enough to support them . Protection and preservation of natural vegetation along all creeks and drains within the Meridian area assures that residents are able to continue viewing wildlife and natural scenery, while preserving a valuable natural resource . There are no forests in Meridian, but outside of the riparian zones previously mentioned, portions of the City are heavily planted with trees and shrubs . Parks and subdivisions contribute to the recreational and aesthetic values of the City, and enhance the appearance of urban areas as they are typically densely landscaped . Agriculture Much farmland in the Meridian area has, or is being converted into, urban development . However, there are still some prime agricultural lands in production within Meridian’s Area of City Impact. For the purposes of this report, prime farmland is defined Figure 5A: Soils in the Meridian area CHERRY MCMILLAN L I N D E R B L A C K C A T FRA NKLIN L O C U S T G R O V E AMITY M E R I D I A N PINE USTICK COLUMBIA VICTORY E A G L E T E N M I L E OVERLAND STATE M A I N CHINDEN LAKE HAZEL FAIRVIEW C A N A D A M C D E R M O T T S T A R B o i s e R i v e r ¬«55 ¬«69 ¬«44 £¤26 £¤16 §¨¦84 §¨¦84 Legend Area of Impact Soils Abo silt loam Aquic Torriorthents Colthorp cobbly loam Colthorp silt loam Elijah silt loam Elijah-Urban complex Moulton-Notus complex Moulton-Phyllis complex Notus-LesBois complex Pipeline silt loam Pits and Dumps Power silt loam Purdam silt loam Purdam-Power silt loams Xeric Haplargids D D D D D D D D D D D D Xeric Haplocalcids Other Types Í0120.5 Miles Ada County Soils March 2017 Source: City of Meridian Planning Division, 2017. www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ph y s i c a l F e a t u r e s 5-4 www.meridiancity.org/compplan as land that has a good combination of physical and chemical characteristics for producing food and other agricultural crops with minimum inputs of fossil fuels, fertilizer, pesticides, and labor and with minimal soil erosion, while also having access to irrigation water . Figure 5B shows the irrigated agricultural land, meadows, and dry grazing land in Meridian . While rapid growth has converted 24,243 acres of agricultural lands into roads, houses, and shopping centers over the past 50 years, there is still 8,505 acres of undeveloped land with soils considered to be prime farmland (if irrigated) within Meridian’s Area of City Impact (AOCI) . Within this area, 6,725 acres of this prime farmland are in active use (irrigated), and there is an additional 6,788 acres of open space that is not prime farmland, but could be used for other agricultural uses . With a rich history built on agriculture, Meridian would like to preserve some of its rural character, protect opportunities for local produce, maintain and expand diversity in employment opportunities, and preserve a variety of housing and lifestyle choices, such as living on working agricultural land or open space . South Meridian In 2008, Meridian in cooperation with Ada County began the process of evaluating current and future land uses in South Meridian. This study area, loosely defined between I-84, Kuna, Boise, and the Ada-Canyon County line, was eventually adopted into the Meridian Area of City Impact . While the process clearly identified which city that County residents and stakeholders T A ble 5A: agricultural Land Land Within Meridian Area of City Impact (AOCI)2014 (Acres)2017 (Acres) Total Area 39,627.01 39,535.73 Total Developed 22,971.36 24,242.56 Developed Since 1960 21,867.16 23,138.35 Development on Prime Farmland (If irrigated)17,359.67 18,382.40 Total Remaining Undeveloped Land 16,655.66 15,293.17 Undeveloped Prime Farmland 7,542.94 6,725.26 Undeveloped Prime Farmland (If Irrigated)9,527.98 8,505.25 Undeveloped Not Prime Farmland 7,127.68 6,787.92 Source: City of Meridian Planning Division, 2017. Note: Development status deter- mined by existing City limits, Roadway right-of-way, County subdivisions, and pending development applications as of June, 2017. Agricultural exempt properties (determined by State tax codes, 2017) were subtracted from City limits and County subdivisions. Development Status of Land Within Meridian AOCI (2017) 0.00 10,000.00 20,000.00 30,000.00 40,000.00 Acres Developed Before 1960 Developed After 1960 Undeveloped Prime Farmland Undeveloped Not Prime Farmland Note: See Table 5A for data. Prime farmland assumes irrigated soils. Use of Prime Farmland Within Meridian AOCI (2017) 0.00 10,000.00 20,000.00 30,000.00 40,000.00 Acres Development on Prime Farmland Development not on Prime Farmland Undeveloped Prime Farmland Undeveloped Not Prime Farmland Note: See Table 5A for data. Prime farmland assumes irrigated soils. Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ph y s i c a l F e a t u r e s 5-5 most identified with, either Meridian or Kuna, no land uses were selected and the entire area was instead designated as a Future Planning and Referral Area, to be determined later . In 2012, through a second round of public outreach and planning efforts, the City worked with stakeholders to identify future land uses for this area . An “ultra-low” density future land use designation was developed as part of this process . This new land use, Rural/estate Residential, is intended to protect rural lifestyles, while allowing for small ranchettes and rural neighborhoods, such as clustered developments . Clustered developments consist of a small neighborhood of homes developed in relatively close proximity, to reduce utility costs, and are surrounded by open space or integrated with community farming areas . These types of developments can help transition to nearby urban projects and also protect larger agricultural uses into the future . Fields District At the time of this report, the Fields District, a study area in the northwest corner of Meridian, is being evaluated for agricultural and bioscience related opportunities through private, public-private, and public-public initiatives . This study is evaluating available land, local and state policies, market demand, partnership, capital needs, and human resources for a variety of unique economic development and marketing initiatives not only in northwest Meridian, but the in Treasure Valley as a whole . Some of the outcomes from this process may involve identifying and preserving for agricultural related land uses, tourism, education, economic development, clustered subdivisions, and/or food security . Figure 5b: agricultural Tax exempt Land in Meridian CHERRY MCMILLAN L I N D E R B L A C K C A T FRA NKLIN L O C U S T G R O V E AMITY M E R I D I A N PINE USTICK COLUMBIA VICTORY E A G L E T E N M I L E OVERLAND STATE M A I N CHINDEN LAKE HAZEL FAIRVIEW C A N A D A M C D E R M O T T S T A R B o i s e R i v e r ¬«55 ¬«69 ¬«44 £¤26 £¤16 §¨¦84 §¨¦84 Legend Area of Impact City Limits Agricultural Land 2017 Irrigated Ag Land Meadow Land Dry Grazing Land All Other Land Í0120.5 Miles Tax Exempt Agricultural Land March 2017 Source: City of Meridian Planning Division, 2017. www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ph y s i c a l F e a t u r e s 5-6 www.meridiancity.org/compplan Special Sites and Historic Resources Historic Resources Meridian has a unique, storied history . Preservation of that history is important because of the richness and meaning that it adds to the lives of its residents and the link it provides between the past and future . As development has increased, however, rural historic resources throughout the region have disappeared . Historic preservation in Idaho began in 1881 with the creation of the Historic Society of Idaho Pioneers . In 1907, the Idaho State Historical Society, a state agency serving several preservation functions, was formed . Preservation efforts in Idaho began in earnest in 1966 with the passage of the National Historic Preservation Act . As shown in Table 5B, there are several Meridian properties currently listed in the National Register of Historic Places . In addition to these properties, Ada County has identified a number of architectural resources found within the Area of City Impact .4 Historic commercial buildings recorded within the City reflect its important agricultural heritage. They include grain elevators, a feed mill, a wagon shop, a cheese factory, and a number of shops . Historic public buildings include a public library, Meridian Rural High School, and a municipal pumping station, all constructed prior to 1923 . The history of town settlement is also reflected in the many private historic residences that have been recorded . Outside the City Core, but within the Area of City Impact, architectural resources include historic farmsteads, residences, hay derricks, irrigation facilities, and schools . Some of these, such as the White Cross School/Hamming Farmstead, are no longer present due to road widening and residential develop- ment . A study of historical irrigation in Ada County recorded a number of agricultural features within Meridian’s Area of City Impact . These include the Ridenbaugh Canal Check Dam and associated structures, the Ten Mile Check/Weir structures, the Sundell Lateral Lava Rock Check, and various Settler’s (Lemp) Canal features . No Geological sites or monuments have been identified in Meridian, nor are there any Native American sites recorded within Meridian’s Area of City Impact . However, the Five Mile Creek is noted in Ada County’s 2006 Historic Preservation Plan as a potential site for archaeological exploration . Cross- ing of this facility requires a permit from the Army Corps of Engineers which triggers a site investigation for historic and cultural resources . 4 Ada County. “Historic Site Inventories.” Ada County Idaho. Ada County Historic Preservation Council, n.d. Web. 07 June 2017. <https://adacounty.id.gov/Historic-Preservation/Historic-Site- Inventories>. TAble 5b: National Register-Listed Historical Resources, Meridian Register #Resource Name Address Status 5001599 Bell, R.H. and Jessie, House 137 E. Pine St.Exists 5001600 Hill, Clara, House 1123 N. Main St.Exists 82000210 Hunt, E. F., House 49 E. State St.Exists 82000223 Meridian Exchange Bank 109 E. 2nd St.Removed 3000122 Mittleider Farmstead Historic District 575 Rumpel Ln.Removed 8000905 Mountain States Telephone and Telegraph Co.815 N. Main St.Exists 82000227 Neal, Halbert F. and Grace, House 101 W. Pine St.Exists 96001506 Tolleth House 134 E. State Ave.Exists Source: National Register. “Database.” National Register of Historic Places Program: Research. National Park Service, n.d. Web. 15 June 2017. <https://www.nps.gov/nr/research/>.Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ph y s i c a l F e a t u r e s 5-7 Hazardous Areas Besides floodplains, some heavy industry located primarily near the rail corridor, and gas stations scattered throughout the community, there are few other hazards or hazardous areas that are noteworthy in the Meridian area . Without large industrial complexes, an airport, petroleum tank farms and other uses which tend to generate safety and pollution concerns, the City of Meridian is relatively free of hazardous areas which plague larger metropolitan areas . As more development occurs however, safety and hazardous areas will likely increase from more service stations, increased traffic, and storage and conveyance of hazardous chemicals associated with certain businesses . While federal regulations provide protection to a degree, as development increases, so will the potential for spills, accidents, and fires. Natural Gas Pipeline As shown in Figure 5C, there is a high-pressure natural gas pipeline that runs through the northwest and southwest areas of Meridian . This pipeline operates at a maximum pressure of 850 PSIG and carries only natural gas . There is typically a 75-foot wide easement that is associated with the pipeline . Coupled with the gas transmission pipeline, there is an existing liquefied natural gas plant located in the northwest part of the Area of City Impact, at 4014 N. Can-Ada Road. Liquefied natural gas is gas that has been converted temporarily to liquid form for ease of storage or transport; liquefied natural gas takes up about 1/600th the volume of natural gas in the gaseous state . It is odorless, colorless, non-toxic and non-corrosive . Hazards include flammability, freezing and asphyxia. The City and the gas company have certain restrictions and specific provisions when developing on or around the gas pipeline . F IGUR e 5C: Gas Transmission Pipeline `_ FAIRVIEW FRANKLINBLACK C A T CHERRY CHINDEN MCMILLAN L I N D E R OVERLAND AMITY M E R I D I A N PINE USTICK VICTORY LA KE HAZEL C A N A D A T E N M I L E S T A R E A G L E B o is e R iv e r ¬«44 ¬«69 ¬«55 £¤26 £¤16 §¨¦84 §¨¦84 Legend Area of Impact City Limits `_Intermountain Gas Williams Pipeline Gas Transmission Infrastructure Í0120.5 Miles March 2017 Source: City of Meridian Planning Division, 2017. www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ph y s i c a l F e a t u r e s 5-8 www.meridiancity.org/compplan State Highways State Highways are typically posted for higher-speeds and are considered by many in the community to be hazardous . There are four ITD roadways that currently traverse through Meridian: Interstate 84, SH 55 (Eagle Road), U .S . 20/26 (Chinden Boulevard), and SH 69 (Meridian Road) . Many of the accidents that occur in Meridian are along State Highways . The City has worked, and will continue to work with ITD, ACHD and COMPASS on improving safety along State Highways for motorists and pedestrians . Some of the safety projects that the City would like to see include: additional pedestrian facilities, intersection improvements, and improved access management . Weeds There are vast and far reaching economic and environmental impacts of invasive weeds . Idaho has about 800 of the nation’s 2,000 weed species present, most of which are alien to the state . Noxious weeds overwhelm native plant communities and disturbed areas, spreading steadily year by year . Importing natural controls is not possible for all weeds, and may take many years and significant financial resources to introduce natural controls . Therefore, it is important to educate and implement aspects of weed management . Prevention and inspection are the most economical management system for reducing the rate of noxious weed spread . Floodplains The City of Meridian is a member of the National Flood Insur- ance Program (NFIP) and regulates development in flood prone areas . Although located in the high desert, over 24 miles of intermittent and year-round streams are found within Merid- ian’s Area of City Impact . These streams are unique because they also serve an irrigation purpose . These dual-purpose waterways have been channelized and widened to allow them to carry large flows in the event of a canal failure. Even though the streams have been modified four streams have associated Special Flood Hazard Areas . Flood events have occurred in the early spring when rain and rapid snowmelt combine . Meridian has experienced such flooding events in 1963 and 1982. As a participating community in the NFIP, Meridian establishes Floodplain Overlay Districts and regulates all development in the Districts through permits . Development includes activities such as grading, filling, building structures, and even storage of materials. The purpose of floodplain management is to protect life-safety, guide development in the flood-prone areas that is consistent with the requirements for the conveyance of Below: The Meridian Road Interchange over Interstate 84 Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ph y s i c a l F e a t u r e s 5-9 flood flows, and minimize the expense and inconveniences to the individual property owners and the general public caused by flooding. Meridian currently maintains good standing in the NFIP by meeting or exceeding minimum floodplain development standards . Additionally, Meridian is a member of the Com- munity Rating System (CRS) . This is an NFIP program that rewards communities that adopt standards above minimum requirements . The CRS also provides residents discounts on flood insurance premiums. National Interest Electric Transmission Corridors During the 2007 Idaho State legislative session, the Local Land Use Planning Act was amended to require that Comprehensive Plans incorporate an additional element to address National Interest Electric Transmission Corridors . The U .S . Department of Energy (DOE) has been tasked with identifying national corridors . Designating a National Corridor does not constitute a recom- mendation or a proposal to build additional transmission facili- ties; it simply serves to spotlight the congestion or constraints adversely affecting consumers in an area . The DOE issued two draft National Corridor designations; one in the Northeastern States and one in the Southwestern States . The State of Idaho is indirectly affected as several transmission facilities either cross the state or emanate from the state toward the congested area . Idaho Power has provided maps illustrating their current and proposed facilities within the Meridian Area of City Impact and the Treasure Valley . Should the Idaho State Public Utilities Commission notify the County of other federally mandated corridors, the Comprehensive Plan and this report will need to be updated . Figure 5D: Meridian Floodplains FAIRVIEW FRANKLINBLACK C A T CHERRY CHINDEN MCMILLAN L I N D E R OVERLAND AMITY M E R I D I A N PINE USTICK VICTORY LA KE HAZEL C A N A D A T E N M I L E S T A R E A G L E B o i s e R iv e r ¬«44 ¬«69 ¬«55 £¤26 £¤16 §¨¦84 §¨¦84 Legend Area of Impact City Limits Flood Map Floodway 100 Year Flood 500 Year Flood Not Regulated FEMA Flood Map Í0120.5 Miles March 2017 Source: City of Meridian Planning Division, 2017. www.meridiancity.org/compplan Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Ph y s i c a l F e a t u r e s 5-10 6 www.meridiancity.org/compplan Summary This report is a companion to the City’s Comprehensive Plan, last adopted in April of 2011, and most recently amended October 2016 . By separating relevant information about the City’s history, present day conditions, trends, and current strategic plan for its future, the Existing Conditions Report 2014 allows the Comprehensive Plan to be a clear and concise vision document . By understanding what Meridian’s resources are, its history, and some of its recent initiatives, this document serves to identify planning, policy, and services which should be addressed in the Comprehensive Plan . In this regard, the Existing Conditions Report is not only a valuable planning and decision making tool, but a means to measure progress . The source documentation for this report is largely composed of material which, with time, changes . Given that, the Existing Conditions Report is a living document, and as sufficient time has passed or significant changes occur within the City, updates will be made to retain its relevance as a companion document to the Comprehensive Plan . It is envisioned that this report will be updated approximately every three years . Below: Blue Cross of Idaho Campus on Eagle Road and Pine Avenue Ci t y o f M e r i d i a n E x i s t i n g C o n d i t i o n s R e p o r t 2 0 1 7 | Su m m a r y 6-1 ~ This page left intentionally blank ~ www.meridiancity.org/compplan 6-2 ~ This page left intentionally blank ~ Meridian City Council Meeting DATE: Auqust 8, 2017 ITEM NUMBER: 7B PROJECT NUMBER: ITEM TITLE: Growing Together/Fields District Update MEETING NOTES l� Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS City Council Update August 8, 2017 The Fields District: Innovation & Opportunity Ground to Cover •What is the Fields District? •A place •A set of opportunities •History: What we’ve learned through research and discussions •Where we are now: Growing Together Roundtable and Partners •Next Steps •Total Project Costs and Budget What is the Fields District? What We Learned Fields District Reports •Fields Innovation District White Paper (2007-2009) •Established framework •Essentially asked the question, “what does Ag mean to Meridian?” •Emphasis on research and research park model Fields District Reports •Fields District Report (Pegasus: 2013-2014) •Detailed study of local economy •Found that Ag is and can be in the future a significant driver •Targeted industries •Catalyst projects College of Western Idaho –Micron Professional Technical Center ISU Center –Skaggs Pharmacy Complex Boise Venture College University of Idaho—Food Technology Center Key Findings Education + Workforce Development Key Findings Sites & Infrastructure •Major strategic advantage •Proximity to Airport •Ready access to I-84 •Rail •And continuing to improve •Hwy 16 •20/26 •Commuter rail •Wastewater in Fields “Employment Super Corridor ” Dr. John Church, an economist with Idaho Economics, estimates that the CVE will create over $1.9B of new revenue to the state of Idaho over a 30 year period; 16,800 construction jobs, and 18,524 permanent jobs Methodology Substantial regional employment Strong performance (location quotient and shift-share analysis) Industry target for state Projected Growth (Qualitative + Quantitative) Average annual wages are high (> state avg for industry) Final set of target industries 1. Target Industry Approach Results 1.Ag Tech •Composite category including research, development, production, and sales of agricultural machinery, measuring devices, and medical foods. 2.Scientific Research and Development •original investigation or application of research for the creation of new products 3.Management, Scientific and Technical Consulting Services •Firms that influence how business, governments, and institutions make decisions by delivering services in the form of knowledge, experience, special skills, or creativity. 1. Target Industry Approach Results 4.Boiler, Tank, and Shipping Container Manufacturing •Service Ag Supply chain 5.Grocery and related product Wholesalers •Non-durable goods wholesalers (paper, farm products, apparel/textiles, chemicals) 1. Target Industry Approach Results 6.Medical & Diagnostic Laboratories •Providing analytic or diagnostic services to medical profession 7.Outpatient Care Centers •Mental Health & Substance Abuse; Family Planning 8.Other Hospitals •specialty hospitals; treatment to inpatients with a specific type of condition 1. Target Industry Approach CORE was good Target Industry for Meridian to foster. How they stack up Industry Advantages Description Property Taxes Sales Taxes Major Jobs Creators Innovation and Entrepreneurship Ag-Tech X X Scientific research and development services X Other hospitals X Management and technical consulting services X X X Medical and diagnostic laboratories x x Boiler, tank, and shipping container mfg.x x Grocery and related product wholesalers x x Outpatient care centers x Sources: US Bureau of Labor Statistics, Idaho Department of Labor, Pegasus Planning and Development 1. Target Industry Approach Should Meridian encourage more Retail OR Property Tax and Job generators? A Catalyst project is one that will jumpstart economic diversification. Ag-Focused Talent & Innovation Center Ag-Experience Center Ag-Focused Development Downtown Conference Center Venture Meridian Startup Complex History: Catalyst Projects 20 Why the Growing Together Roundtable? •We realized that more work needed to be done in the community •Outreach to stakeholders •Would Fields District concept catch fire–be compelling to others? •Acquire partners •Coordinate with other jurisdictions •Identify funding sources 21 Where We Are & Where We’re Going Approach: Roundtable Sessions •Facilitated Sessions (3) •Sept & Dec ‘16, Apr ’17 •Community Stakeholders •Accelerator/Incubator: SBDC, NVL •Ada & Canyon Counties •City of Meridian •Chambers: Boise, Meridian, Nampa •Commercial Real Estate •Farmers •Entrepreneurs •Higher Education: BSU, CWI, U of I •Intermountain Gas •Land Developer •NRCS •SWCD 23 Approach: Purpose & Strategies •PURPOSE: Create economic opportunity to enhance development of agriculture and other related industry sectors where Ada and Canyon counties are growing together. Note: Initial activities are geographically focused on the Fields District. •STRATEGIES •Convene stakeholders. •Identify economic development opportunities. •Develop land use policies. 24 Approach: Sub-Committees •Facilitated Sub Committee Sessions (3) •May-Jun ’17, Aug ’17 •Sub Committee Focus Areas •Ag Experience •Economic Development •Land Use 25 Progress: Roundtable & Sub Committees 1.Defined purpose and strategies 2.Reviewed historical perspective 3.Assessed current situation 4.Recommendations for three catalyst projects 5.Boise Chamber Food & Ag Industry Board Presentation 6.Determine Ag Focused development opportunity 7.Site visit to understand successful models 26 A Catalyst project is one that will jumpstart economic diversification. Innovation & Learning Farm Learning Center Ag Tech Accelerator Progress: Catalyst Projects 27 Innovation & Learning Farm Progress: Innovation & Learning Farm •Educate farmers on soil and water conservation practices •Create healthy rangeland, native pollinator and sagebrush habitat •Develop beginning farmer training program and farm incubator •Educate children and adults on healthy farming practices 28 Learning Center Innovation & Learning Farm Progress: Innovation & Learning Farm •Partners •SWCD •NRCS, USDA •U of I •Requirements •Develop business plan •Secure partner funding •Identify 40-50 acres •Successful Models •Iowa State Research Farm •Cass SWD Conservation Farm, SD •Kentucky State Demonstration Farm 29 Progress: Ag Tech Accelerator Ag Tech Accelerator •Set duration program where a cohort of selected early-stage companies gets access to a business development curriculum and mentor network. Accelerators often result in funding for participating startups on a set or negotiated basis. Often ending with “demo day” in front of investors. •Factors •Ag tech focused •US based •Investor Oriented vs Non-Investor Oriented •Virtual vs On-site •Funding (Investors, Corporate Sponsors, Government, University) 30 Progress: Ag Tech Accelerator Ag Tech Accelerator •Takeaways: •None in Northwest region •University partnership •Corporate sponsorship/direction •Venture capital investment •1-2 cohorts year one, grow to 6-10 •Successful Models •Agri Tech Accelerator-Des Moines, IA •Ag Tech Accelerator-Durham, NC •Ag Startup Engine-Ames, IA •Thrive-Salinas, CA 31 Learning Center Progress: Learning Center •Potential Components •Classrooms •Conference •Ag Tech Companies •Exhibits •Lab •Successful Models •Sage Center Boardman, Oregon •Center for Land-Based Learning Winters, CA 32 Planning: Boise Chamber Food & Ag Industry Board •The purpose of this board is to convene a broad spectrum of interests such as food producers, processors, growers, grocers, retailers, restaurants, breweries, wineries, commissions, nonprofits, educational institutions, and others. •The Food & Ag Industry Advisory Board is a conduit for sharing information, evaluating options, and recommending actions to the Chamber and greater community to help us become stronger, more effective advocates on issues related to the food and ag industry. •Presentation on September 26 •Identify interest and future industry vision/opportunities •Determine potential partners and sponsors 33 Planning: Food & Ag Industry Board •Ada County •Amalgamated Sugar Company •The Bardenay Restaurant •Boise Co-op •The Village •Boise Chamber of Commerce •Boise State University •Chandlers •Chick-Fil-A Franklin Road •Colliers International •Create Common Good •David G. Ballard Attorney •Food Services of America •Gem State Paper & Supply •Hawley Troxell •Idaho Foodbank •The Idaho Grain Producers Association •Idaho Grape Growers & Wine Producers Commission •Idaho's Bounty Cooperative •J.R. Simplot Company •Jones Gledhill Fuhrman Gourley P.A. •Law Office of David Arkoosh •Meridian City •Moffatt Thomas •Rabo AgriFinance •Reser's Fine Foods •Stoel Rives LLP •Sysco Idaho, Inc. •Telaya Wine Co. 34 Planning: Ag Focused Development Ag-Focused Development •Determine appropriate land use designations •Consider outcomes of Growing Together and Catalyst Project needs •Assess successful models to incorporate small farm ag with residential and commercial development •Develop recommendations 35 Planning: Ag Focused Development Ag-Focused Development •Successful Model •South Livermore Valley •Growth and residential development •Rich agricultural heritage •Viticulture history and expansion •Specific Area Plan: 1,891 acres •26% designated for 1,221 dwelling units •Single family detached residences with densities from 1.5 –3.5 units per acre •59.4 acres for commercial development with 16 sites •Increases open space for crops, preservation of natural resources, public health and safety and outdoor recreation 36 Planning: Tasks •Land Use Planning •Ag focused development •Food & Ag Board Presentation •Partners and Sponsors Meetings •Catalyst Projects Plan •Site Visit •Specific Area Plan 37 Next Steps: August –December •Council budget approval •Transition plan for Community Development •Planning tasks 38 Cost to Date & Budget Cost To Date Professional Services: Fields District Report Phase 1 (Pegasus 2013) $55,000 Fields District Report Phase 2 (Pegasus 2014) $74,500 Total Fields District Report (Pegasus) $129,500 Cost To Date Professional Services: Growing Together Roundtable $15,262 FY 17/18 Budget Professional Services: Fields District (1900 Community Development) $20,000 Land Use Planning and Outreach (1910 Planning) $25,000 Your Thoughts & Direction Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 7C PROJECT NUMBER: ITEM TITLE: Quarterly Finance Department Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS August 2017 – Finance Quarterly Update August 8, 2017 General Fund –Year to Date Results Revenue Personnel Operating Capital Enterprise Fund –Year to Date Results Revenue Personnel Operating Capital City of Meridian Agenda City of Meridian Revenue -General Fund FY2017 FY2017 Funds (<55)Budget YTD Actual % of Bud.% of Rev Revenue 43,652,642$ 46,384,463$ 106.3% Property Taxes 28,280,322$ 28,758,449$ 101.7%62.0% Licenses & Permits 3,636,970$ 5,040,892$ 138.6%10.9% Intergovernmental 6,725,414$ 5,777,565$ 85.9%12.5% Franchise Fees 1,325,000$ 1,172,759$ 88.5%2.5% Charges for Services 1,278,500$ 1,750,657$ 136.9%3.8% Other Revenue 2,406,436$ 3,884,141$ 161.4%8.4% City of Meridian Revenue –General Fund City of Meridian Expenditures –General Fund FY2017 FY2017 Funds (<55)Budget YTD Actual % of Bud.% of Exp Personnel 31,828,526$ 24,611,237$ 77.3%71.6% Admin 4,908,911$ 3,865,093$ 78.7%11.2% Fire 9,089,534$ 7,207,016$ 79.3%21.0% Parks 2,715,645$ 1,981,889$ 73.0%5.8% Police 13,729,967$ 10,446,086$ 76.1%30.4% Comm. Dev.1,384,470$ 1,111,153$ 80.3%3.2% FY2017 FY2017 Funds (<55)Budget YTD Actual % of Bud.% of Exp Operating 11,677,494$ 8,036,021$ 68.8%23.4% Admin 3,442,327$ 1,948,950$ 56.6%5.7% Fire 1,476,931$ 877,846$ 59.4%2.6% Parks 1,877,372$ 1,328,346$ 70.8%3.9% Police 2,744,529$ 2,041,475$ 74.4%5.9% Comm. Dev.2,136,335$ 1,839,403$ 86.1%5.4% FY2017 FY2017 Funds (<55)Budget YTD Actual % of Bud.% of Exp Capital 13,825,549$ 3,380,598$ 24.5%9.8% Admin 173,373$ 31,877$ 18.4%0.1% Fire 4,981,520$ 207,785$ 4.2%0.6% Parks 7,627,087$ 2,333,619$ 30.6%6.8% Police 1,015,252$ 807,317$ 79.5%2.3% Comm. Dev.28,317$ -$ 0.0%0.0% City of Meridian Expenditures –General Fund City of Meridian Revenue –Enterprise Fund FY2017 FY2017 Funds (60)Budget YTD Actual % of Bud.% of Rev Revenue 32,490,274$ 30,997,505$ 95.4% Water Sales 8,055,445$ 5,764,015$ 71.6%18.6% Sewer Sales 14,900,000$ 11,658,625$ 78.2%37.6% Water Assessment 2,380,000$ 3,459,272$ 145.3%11.2% Sewer Assessment 3,948,343$ 6,593,844$ 167.0%21.3% EPA Compliance Fee 1,432,215$ 1,156,414$ 80.7%3.7% Other Revenue 1,774,271$ 2,365,335$ 133.3%7.6% City of Meridian Revenue –Enterprise Fund City of Meridian Expenses –Enterprise Fund FY2017 FY2017 Budget YTD Actual % of Bud.% of Exp Personnel 8,647,944$ 6,321,752$ 73.1%26.1% MUBS 438,980$ 344,756$ 78.5%1.4% Public Works 3,623,963$ 2,458,937$ 67.9%10.2% Water 1,827,561$ 1,407,421$ 77.0%5.8% Wastewater 2,757,440$ 2,110,637$ 76.5%8.7% FY2017 FY2017 Budget YTD Actual % of Bud.% of Exp Operating 7,978,274$ 4,688,841$ 58.8%19.4% MUBS 559,179$ 467,499$ 83.6%1.9% Public Works 1,935,618$ 708,400$ 36.6%2.9% Water 2,250,444$ 1,186,618$ 52.7%4.9% Wastewater 3,233,033$ 2,326,324$ 72.0%9.6% FY2017 FY2017 Budget YTD Actual % of Bud.% of Exp Capital 42,043,447$ 11,535,277$ 27.4%47.7% MUBS 78,260$ 31,687$ 40.5%0.1% Public Works 64,000$ 61,590$ 96.2%0.3% Water 7,969,014$ 2,673,202$ 33.5%11.0% Wastewater 33,932,174$ 8,768,798$ 25.8%36.2% City of Meridian Expenses –Enterprise Fund City of Meridian Questions 1 2 3 4 5 6 7 8 9 0 City of Meridian Agenda Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 7D PROJECT NUMBER: ITEM TITLE: First Amendment to the Building Plans Examiner Contract MEETING NOTES APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS FIRST AMENDMENT to SEPTEMBER 22, 2015 PROFESSSIONAL SERVICES AGREEMENT BETWEEN IDAHO DIVISION OF BUILDING SAFETY AND CITY OF MERIDIAN FOR COMMERCIAL AND RESIDENTIAL BUILDING PLANS EXAMINER SERVICES This FIRST AMENDMENT TO THE SEPTEMBER 22, 2015 PROFESSIONAL SERVICES AGREEMENT BETWEEN IDAHO DIVISION OF BUILDING SAFETY AND CITY OF MERIDIAN FOR COMMERCIAL AND RESIDENTIAL BUILDING PLANS EXAMINER SERVICES ("First Amendment") is made this __V day of 44 , 2017, by and between Idaho Division of Building Safety ("Contractor"), whose address is 1090 East Watertower Street, Suite 150, Meridian, Idaho and the City of Meridian ("City"), whose address is 33 East Broadway Avenue, Meridian, Idaho. WHEREAS, on September 22, 2015, City and Contractor entered into a Professional Services Agreement Between Idaho Division of Building Safety and City Of Meridian for Commercial and Residential Building Plans Examiner Services ("September 22, 2015 Agreement"); WHEREAS, City finds that it is in the public interest, and seeks by this amendment, to authorize the Building Official to divert some submittals from Contractor's workflow for expedited processing by City staff; and WHEREAS, Contractor is amenable to such amendment; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. Effective date. The effective date of this First Amendment shall be July 1, 2017. H. Exhibit A, Sections II(A) and II(B) modified. Sections II(A) and II(B) of the September 22, 2015 Agreement shall be amended to read as follows: A. Overview. Subject to the exceptions enumerated below, Contractor shall conduct building plan reviews on every residential project submitted to the City, and verify through plan review and plan review corrections that all project submittals meet or exceed the minimum life safety compliance per the adopted International Residential Code, International Energy Conservation Code and other resources and reference materials. Plan review shall include, but shall not be limited to, determination of a legal parcel, site setback and easement verification, fire separation requirements, structural calculations, energy, and re -submittals for any and all residential building projects in the City of Meridian. Residential plan reviews shall ensure and verify that all construction documents submitted to the City, for the purpose of obtaining a building permit, meet or exceed all current codified or ordained codes of the City prior to permit issuance. It is the City's preference that Contractor utilize residential building plan review software, and FIRST AMENDMENT TO SEPTEMBER 22, 2015 PROFESSIONAL SERVICES AGREEMENT PAGE 1 OF 3 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 8 , 2 0 1 7 – P a g e 2 8 5 o f 3 0 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above, IDAHO DIVISION OF BUILDING SAFETY: hris Jense ministrator CITY OF 0 tfei"C'� �1.a �JnrG�L Preaic�P/v} or Attest W S SHO EAL City Clerk FIRST AMENDMENT TO SEPTEMBER 22, 2O 1 S PROFESSIONAL SERVICES AGREEMENT PAGE 3 OF 3 Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 7E PROJECT NUMBER: ITEM TITLE: Letter to ACHD Regarding Initial Draft of the 2018-2022 Integrated Five Year Work Plan MEETING NOTES u APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS (�/rE IDIAN August 8, 2017 Paul Woods Commission President Ada County Highway District 3 775 Adams Street Garden City, ID 83714 Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Luke Cavener Genesis Milam Ty Palmer Anne Little Roberts RE: Initial Draft ofACHD's 2018-2022 Integrated Five Year Work Plan Dear Commissioner Woods: The City of Meridian appreciates the opportunity to review and comment on the Initial Draft of the 2018-2022 Integrated Five Year Work Plan (IFYWP). Compiling and prioritizing a list of capital, operational and maintenance projects in Ada County is an enormous undertaking and the City commends ACHD on the work that went into preparing the IFYWP. As a testament to your programming and efficiency efforts, the City of Meridian has just a couple of comments related to the Initial Draft of the IFYWP. Understanding the budgetary constraints ACHD faces, the City is thankful that some of the key projects in our community are on -track for construction in the next few years. Specifically, seeing roadway projects on Locust Grove, Ten Mile and Linder roads advancing is reassuring. We want to also thank the District for working with us on Pine Avenue, between Meridian and Locust Grove and Meridian Road, between Cherry and Ustick, as these roadway segments connect into our downtown. Once constructed, these projects will add to the quality of life in Meridian. We agree that projects on Linder Road are a great investment and we are excited to see Lander designated a Priority Corridor. There is another north -south roadway that we'd like to see designated a priority corridor and advance in the program: Locust Grove, between Victory and Ustick. This corridor serves as a de -facto detour route for motorists that would otherwise use Eagle Road. As you know, Eagle Road is not the most efficient roadway to travel on, particularly in the PM peak hour. Locust Grove Road continues to see increases in crashes and decreases in level of service. There are several segments and intersections along Locust Grove that are already listed in the IFYWP, but please advance them in the IFYWP and improve them sooner. Recognizing that maintenance and safety are primary focus areas for the District, the City would like to encourage ACHD to continue to fund non-traditional projects through the Economic ACRD Commission President Woods 2 Development (ED) Program. Economic Development projects allow the cities to partner with ACHD and realize infrastructure investments that attract business, jobs and increase activity in areas that are underutilized. Pine Avenue and the E. 3rd Street Extension are examples of key projects in our community that would otherwise never be realized but for the ED Program. The City can appreciate the metrics ACHD uses when prioritizing arterial roadway and intersection projects. However, there are other local needs in our community that should also be accounted for; please consider making some funds available for ED projects in the future. Thank you for your time and consideration of our comments and requests related to the Initial Draft of the 2018-2022 IFYWP. Please feel free to contact Caleb Hood, 884-5533, if you have any questions regarding this letter. Sincerely, Tammy deRrrd Mayor Cc: ACHD Commissioners Meridian City Council Ryan Head, Planning & Programming Supervisor Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 7F PROJECT NUMBER: ITEM TITLE: Parks & Recreation Department: Proposed Update to Parks Code provisions on use of remote-controlled objects in parks, including drones MEETING NOTES LZ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS DRAFT PARKS CODE UPDATE – REMOTE CONTROLLED OBJECTS PAGE 1 OF 3 CITY OF MERIDIAN ORDINANCE NO. ________________ BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE AMENDING MERIDIAN CITY CODE SECTION 13-2-6(T), SPECIFYING AN EXCEPTION TO AND CLARIFYING THE REMOTE CONTROLLED OBJECT REGULATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the use of remote-controlled objects, including drones (also known as unmanned aerial vehicles), to take photographs, make videos, or recreate, is growing in popularity, both generally and in City parks specifically; WHEREAS, pursuant 2-4-2(A)(3), the Parks & Recreation Commission is authorized to propose and recommend rules and regulations for the control and regulation of the use of the parks, subject to approval by the Mayor and City Council, and on July 12, 2017, the Commission did unanimously recommend updates to the Parks Code to address this increased use of drones in parks; WHEREAS, the mission of the City of Meridian Parks and Recreation Department includes enhancing the community’s quality of life by providing diverse recreational opportunities for all citizens; and WHEREAS, pursuant to the recommendation of the Meridian Parks and Recreation Commission and the Director of the Meridian Parks and Recreation Department, the City Council of the City of Meridian finds that the following ordinance will advance the mission of the Department; promote recreational opportunities for the community; and protect the health, safety, and welfare of City park users; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO: Section 1. That Meridian City Code section 13-2-6(T) is hereby amended to read as follows. 13-2-6 GENERAL PARK REGULATIONS: Except as expressly authorized by the director, the following prohibitions shall apply in all city parks. These prohibitions shall not apply to police officers or MPR personnel acting in the course and scope of their duties. * * * T. Remote Controlled Objects: Except by written order of the Director, nNo person shall operate a remote controlled toy, vehicle, or other object when other persons are present or during a special event or outdoor market. No person shall operate a remote controlled toy, vehicle, or other object at a time, in a place, or in a manner that harms or presents a risk of harm to persons, animals, or property. A violation of this provision shall be an infraction, the penalty for which shall be twenty five dollars ($25.00) plus court costs. Meridian City Council Meeting Agenda August 8, 2017 – Page 289 of 301 DRAFT PARKS CODE UPDATE – REMOTE CONTROLLED OBJECTS PAGE 2 OF 3 Section 2. That this ordinance shall be effective immediately upon its passage and publication. PASSED by the City Council of the City of Meridian, Idaho, on August ____, 2017. APPROVED by the Mayor of the City of Meridian, Idaho, on August ____, 2017. APPROVED: ATTEST: ______________________________ ______________________________ Tammy de Weerd, Mayor C.Jay Coles, City Clerk Meridian City Council Meeting Agenda August 8, 2017 – Page 290 of 301 DRAFT PARKS CODE UPDATE – REMOTE CONTROLLED OBJECTS PAGE 3 OF 3 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 17-_______ AN ORDINANCE AMENDING MERIDIAN CITY CODE SECTION 13-2-6(T), SPECIFYING AN EXCEPTION TO AND CLARIFYING THE REMOTE CONTROLLED OBJECT REGULATION; AND PROVIDING AN EFFECTIVE DATE. __________________________________________ City of Meridian Mayor and City Council By: C.Jay Coles, City Clerk First Reading: _________________ Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code § 50-902: YES_______ NO_______ Second Reading: ________________ Third Reading: _________________ STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 17- _________ The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance no. 17-_______ of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this ______ day of __________________, 2017. ____________________________________ William. L.M. Nary City Attorney Meridian City Council Meeting Agenda August 8, 2017 – Page 291 of 301 Meridian City Council Meeting DATE: Auqust 8, 2017 ITEM NUMBER: 7 PROJECT NUMBER: ITEM TITLE: Legal Department: Meridian Standard Operating Policy, Number 3.5, Travel and Expense Reimbursement MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS City Travel Policy and Procedures August 8, 2017 Bill Nary City Attorney Originally implemented in 2007 Updated to incorporate current practices Separated Policy from Procedures Incorporated new IRS Regulations Allows for the return of unused per diem Provides a procedure for trip delays Addresses travel paid by vendors Incorporates newer methods of travel, such as Uber and early check-in City Policy 3.5 Changes Questions? CITY OF MERIDIAN STANDARD OPERATING POLICY NUMBER 3.5 SUBJECT: TRAVEL AND EXPENSE REIMBURSEMENT PURPOSE : This policy is meant to address employee travel away from the Treasure Valley for City business. It provides guidelines for the basic foundation of rules and requirements that departments must follow. In order to meet certain federal and state requirements, some departments may need to develop additional internal policies relating to documentation and guidance for record keeping and approval process. Departments may establish more restrictive guidelines to best meet their own unique needs. An employee’s family member may travel to or with the employee, but all the expense of that family member must be borne by the employee. POLICY : The ability to travel for work purposes, including training, is a privilege. Travel may also be part of the employee’s job and associated duties. It is the responsibility of each employee to ensure that the taxpayers of the City are only being asked to fund reasonable costs and expenses related to this privilege. It shall be the responsibility of the Directors of this City to ensure that all expenditures under this policy are appropriate and consistent with fiscal responsibility. The Director, Senior Manager, or Designee that is authorized to approve expenditures shall also ensure that the City policies are being followed consistently. The City shall pay for only official business expenses that are directly related to conducting business for the City of Meridian. All travel must be pre-approved and via the most economical means practical. Each employee is expected to exercise good judgment when incurring travel expenses. Violations of this policy may be cause for disciplinary action up to and including termination. AUTHORITY & RESPONSIBILITY : Each City employee is responsible and accountable to the Department Director for the funds and assets entrusted to them. Each Director is responsible for administering and ensuring compliance with the Travel Policy. The Finance Department has the responsibility to track all funds for the City and assure compliance with all City, State, or Federal regulations regarding the tracking and accounting of such expenditures. Meridian City Council Meeting Agenda August 8, 2017 – Page 293 of 301 TRAVEL EXPENSE PROCEDURES FOR ADVANCE PAYMENTS AND REIMBURSEMENTS FOR POLICY 3.5 PROCEDURES AND RELATED INFORMATION ACCOUNTABLE PLAN – IRS requires an “Accountable Plan” (IRS Pub#463) to determine if reimbursement would be reported as taxable income or not. To be an accountable plan, the employee’s expenses must meet all three of the following rules: 1. The expenses must have a City business connection. 2. All expenses must be adequately accounted to the employer for these expenses within a reasonable period of time. 3. All excess reimbursement or allowance must be remitted to the employer within a reasonable period of time. City requires all expenses must be accounted for on an expense report with itemized receipts within 10 business days from the return date of the travel. If the expense report and applicable receipts are not submitted to the Finance Department within 60 days of the return date of the travel, the expenses will be reported as income on the employee’s W2 form and the applicable taxes will be deducted from the employee’s next paycheck. Any excess amount, personal expense, non-allowed expense, or advance that the employee owes to the City must be remitted within a reasonable period. The City expects payment within 30 days and, if Finance has not received payment within 120 days of the return from travel, this will be considered a violation of the travel policy. The expense will become taxable income to the employee and the violation will be reported to HR for disciplinary action. TRIP DELAYS – Trip delays that are not of the employee’s choosing shall be reimbursable for any necessary expenses incurred as well as additional per diem. TRIP CANCELLATION –If the trip is canceled prior to departure, the employee has three (3) business days to return the entire per diem amount to the City. The employee or the Department Travel Coordinator shall be responsible to cancel all the arrangements made for the travel and attempt to limit the City’s costs for this change. TRAVEL PAID BY VENDORS OR POTENTIAL VENDORS OF THE CITY Any travel that is paid by a non-governmental agency must be approved by the Legal Department prior to making any travel arrangements. Meridian City Council Meeting Agenda August 8, 2017 – Page 294 of 301 TRAVEL AUTHORIZATION FORM: The Department Director is responsible for ensuring that the travel is the most cost- effective travel alternative. This policy recommends that each Department designate a Department Travel Coordinator so someone other than the traveling employee is booking travel arrangements. The Travel Authorization form can found on the intranet under Finance, Forms and Policies. This form provides an estimate of the total cost of the travel and documents the employee had the necessary approval prior to travel. The form shall be submitted in advance of the trip (if possible) and must be approved by the Department Director or designee, and if necessary, the Mayor. The Travel Authorization Form shall be completed by the Department Travel Coordinator and provided to the Finance Department prior to overnight travel outside the Treasure Valley. 1. This authorization form must include all elements of the travel including but not limited to; transportation, lodging, per diem and conference fee, if applicable, and the reason or justification for traveling. 2. The traveling employee will request authorization from the Department Director before travel arrangements and/or conference and training fees are paid. 3. Once the travel is approved the Department Travel Coordinator can make the necessary travel arrangements, such as flight, hotel, etc. 4. After travel is booked, the approved Authorization form shall be sent to Accounts Payable in Finance. 5. The per diem check will be calculated based on the Travel Authorization Form. The traveling employee is responsible for contacting accounts payable to arrange per diem check pick-up. To pick up the per diem check prior to travel, it is recommended the form be to Finance seven (7) days in advance of actual travel. Per Diem monies do not need to be refunded to the City unless the trip or portions of it are canceled. 6. After the trip completion, the employee may voluntarily choose to reimburse the City of any unused per diem. Any monies returned will be reimbursed to the appropriate Department budget line item for per diem. CITY CREDIT CARD – A City credit card may be used to assure payment for a hotel or rental car, if necessary, and specifically approved by the Department Director, when the employee is traveling. A City credit card may be used for transportation such as taxis or shuttles and parking and fuel for a rental car. If the employee is allowed to use their personal vehicle for travel, then a City credit card cannot be used for fuel. A City credit card may be used to purchase training materials that are necessary. If necessary, the employee may use the City credit card to mail training materials back to the City. This must be approved by the Department Director, Manager, or designee. A City credit card cannot be used for any expenses that are included as part of the per diem. If the employee has not received a per diem check then the City credit card can be used with Meridian City Council Meeting Agenda August 8, 2017 – Page 295 of 301 the approval of the Department Director which will then be reconciled on the expense report after the travel is completed. The employee can also receive their per diem after the trip to reimburse for items covered by the per diem. Expenses that exceed the per diem must be reimbursed by the employee. A City credit card shall not be used on a mobile application that will retain the credit information, such as Uber or Lyft. EXPENSES EXPENSE REPORT - Travel expense reports are to be filled out after returning from travel. The reports are to be received by Finance Department within ten (10) business days of the travel return date pursuant to this policy. If reports are not received by that time it may be the cause of further inquiry and potential discipline if the employee refuses to comply. USE OF A LANDLINE PHONE WHILE TRAVELING-The use of a landline phone in a hotel or motel for business or personal use is highly discouraged due to the high cost associated with such use. The employee should discuss this with the Department Director prior to departure to determine whether the cost will be reimbursed. PER DIEM – Per diem is compensation given to the employee for other expenses incurred while traveling that are not pre-paid or are defined as reimbursable. Employees may opt not to take a per diem or may request a reduction of the per diem. Per Diem expenses are including but are not limited to: 1. Meals, beverages, or food, including related tips or gratuities 2. Tips or gratuities for personal services (baggage handling, valet or maid services) 3. Non-City business fees 4. Personal care items 5. Banking or ATM fees 6. Entertainment The per diem will be paid to the employee according to the GSA current “Domestic Per Diem Rates”. This rate varies from city to city. It will be Department’s responsibility to designate the city closest to the destination for the travel requested and indicate that on the Travel Authorization Form. Full per diem rate is allowed for each day that contains an overnight stay. Pursuant to IRS regulations, the per diem rate for travel days, the first and last day of the employee’s trip, is 75% of the daily per diem. If the travel takes more than one day, the employee should identify on the Travel Authorization Form and request an appropriate per diem. Meridian City Council Meeting Agenda August 8, 2017 – Page 296 of 301 Per Diem will be issued to employee upon final approval of the Travel Authorization Form prior to the actual travel as noted above. Based upon the timing of the request, it is possible that the per diem check may be provided after the travel has concluded. REIMBURSABLE EXPENSES – In addition to per diem, there are expenses related to travel that are business related and are reimbursable by the City. All of these expenses will require an itemized receipt for proof of payment. Only in an extraordinary circumstance can reimbursement be provided without a receipt. The Department Director has the discretion to deny reimbursement as well. These reimbursable expenses include but are not limited to: 1. Transportation to and from the destination of the travel 2. Transportation to and from the airport to the hotel/motel 3. Transit while at destination between hotel and the business related meetings or purpose for the trip. This may include taxis or shuttles. 4. A reasonable tip or gratuity for transportation, if reflected on the receipt 5. Parking services for a hotel or lodging, if required by the hotel 6. Telephone or internet charges that are business related, when pre-approved 7. Tolls 8. Transportation to and from the employee’s work site to the airport 9. Long term parking fees for the employee’s personal vehicle 10. Up to One (1) baggage item for check-in on an airline More baggage can be allowed if approved by the Department Director. NON-REIMBURSABLE EXPENSES – The following expenses are NOT considered to be reimbursable business expense, but may be paid for with the per diem. This list is not exhaustive, is subject to the discretion of the Department Director where noted, and includes the following, but is not limited to: 1. Alcoholic beverages 2. Internet charges, except for those that qualify as reimbursable above 3. Laundry services (unless for a City Fire or Police uniform) 4. Health club services fees (outside of the hotel or place of lodging) 5. Expenses paid on behalf of others 6. Banking or ATM fees 7. Family member travel expenses TRANSPORTATION All travel must be by the most economical means practical; it does not have be the least expensive, but the employee and the Department Director must be able to justify the expenditure. Departments may consider the time of travel in the cost as well as the expense of fuel for a vehicle to travel to the same location instead of an airline. If there is interruption of travel or deviation from the direct route for the traveler’s convenience, the deviation may not exceed that cost of uninterrupted travel. Employees and Departments Meridian City Council Meeting Agenda August 8, 2017 – Page 297 of 301 are encouraged to consider various forms of travel to and from the destination to weigh the expense of the travel. AIRLINE – Employees must travel by coach or economy class. Early bird check in fees for an airline, when there is no baggage fee. may be allowed at the discretion of the Department Director. CITY VEHICLES – The City would prefer that a fleet vehicle be used when driving to the destination is the most practical means of travel. If the City has a fleet vehicle available and the employee chooses to use their personal vehicle that will affect the GSA rate for mileage reimbursement which may affect the overall costs and consideration for the method of travel. Non-City employees may not drive a City vehicle, except in the most extreme emergency or circumstance, or if it is pre-approved by the Mayor. Any parking or moving violations received are the responsibility of the driver. PERSONAL VEHICLES – An employee must receive specific permission from the Department Director or the Mayor to use their personal vehicle for travel under this policy. For reimbursement, the employee must maintain a detailed log reflecting date, purpose, and associated odometer readings for the trip. The City’s mileage reimbursement form will need to be included in the Expense Report required after the travel is completed. The employee will be required to meet any other requirements of the City or its insurer prior to departure, including but not limited to providing a copy of a valid driver’s license and current proof of insurance. The employee’s personal vehicle insurance will be the primary insurer for the employee and their vehicle. The City’s insurance will only be responsible for any damages that may be the responsibility of the City. The City will pay the GSA privately owned vehicle mileage rate for the total business miles if a City vehicle was available. An employee will not be required to use their own vehicles without their permission, but the expense of the trip may be a factor in granting approval. Accident deductibles, parking violations, moving violations while using a personal vehicle for City business are the responsibility of the driver. The City will not be responsible for any physical damage or claims for the use of employee’s vehicle. The employee’s primary vehicle coverage will be primary for any claims. Business miles is the travel an employee incurs beyond normal commute mileage (from home to the office and home again) for City business. RENTAL CARS – A vehicle may be rented at the destination or to travel from the Boise/Meridian area to the destination and back. There is no need to purchase additional insurance for the vehicle. The City’s policy will cover the vehicle, as long as it is being used for City business . Any personal use of the vehicle will Meridian City Council Meeting Agenda August 8, 2017 – Page 298 of 301 be on the employee’s insurance for coverage. A vehicle is only allowed with prior authorization and must be justified that it is necessary and economical for the benefit of the City (Use the Travel Authorization Form) . The request must indicate the necessity of the vehicle related to City business. The employee will be responsible for the fuel, parking expenses, or tolls for any trips that are not related to City business. If a non-employee is going to drive the rental car, any additional charges for a second driver, including necessary coverage for injuries suffered, may be on that employee’s personal insurance. LODGING – The employee must stay within the GSA hotel rate for the appropriate city or stay at the conference hotel (if applicable). When securing reservations, employees will identify themselves as government employees to obtain the government rate, if available. The City will pay the room charge plus applicable room taxes. Hotel charges should be broken down on a per day basis on the receipt and the expense report. If two employees share a hotel room, the employee who paid for the room should attach the original receipt to his/her expense report noting that the room was shared and with whom. The employee that did not pay for the room should note that on the Expense Report after the travel is completed. If a non-employee shares a room, the employee will only be reimbursed for the single room rate or provide proof that no additional costs were incurred. EARLY DEPARTURE or LATE RETURNS – The Travel Authorization Form should also note if the employee is requesting to stay beyond the business requirement. If there is an impact on the City related travel, the employee shall be personally responsible for all additional costs. This justification should reflect that there is no increase in total travel cost to the City. REIMBURSEMENT BY ANOTHER GOVERNMENTAL ENTITY – When other governmental or quasi-governmental agencies or organizations directly reimburse an employee for travel, training, and other related costs where such costs were initially borne by the City, the employee will be required to endorse the reimbursement check over to the City or write a personal check to reimburse the City within 10 business days of receipt of the monies. TIME CARD ACCOUNTING – For all hourly employees they must account for their travel and time at the activity in the following manner: Travel (To and From the activity) – Whenever possible the employee should attempt to travel during their regular work schedule. If that cannot be accomplished then traveling outside of the employee’s regular work schedule must be approved by the Department Director. All travel is compensable, and shall be considered “Hours Worked” for the purpose of calculating overtime for the workweek. Meridian City Council Meeting Agenda August 8, 2017 – Page 299 of 301 By Vehicle - The City will compensate for driving time to the activity from the time the employee leaves their City location until they arrive at the final destination. Internet mapping may be used by the City to determine reasonable travel time from the City as verification. The return shall be handled in the same manner. All travel time by vehicle shall be considered Hours Worked for all employees. This shall also apply to driving at the location of the activity in the same vehicle. The employee shall enter the time on the employee’s time card as “Hours Worked.” By Airline – The City will compensate air travel based upon the published flight times of departure and arrival at the destination of the activity including layovers. If the travel time significantly exceeds the published time on the itinerary or transit time to and from the employee must get approval from the Director for additional compensation. Time (While engaged in the Activity) – Time at the activity (in class, conference, event) shall be considered Hours Worked and should be entered as such. If the time of the activity would exceed the employees normal work schedule then proof of such must be provided. Revised Meridian City Council Meeting Agenda August 8, 2017 – Page 300 of 301 Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 7H ITEM TITLE: 2017 City Survey Follow-up PROJECT NUMBER: MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS City Survey 2017 www.meridiancity.org -Presented Findings on June 13, 2017 -Follow-up on Five Policy Questions in Survey -Discuss Desired Next Steps, If Any -Options for Consideration: -Nothing -Committee for Further Evaluation -Future Public Hearing Topic -Advisory Vote on November Ballot -Ordinance/Public Hearing www.meridiancity.org www.meridiancity.org www.meridiancity.org www.meridiancity.org www.meridiancity.org www.meridiancity.org Meridian City Council Meeting DATE: Auaust 8, 2017 ITEM NUMBER: 8 ITEM TITLE: Future Meeting Topics PROJECT NUMBER: MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: August 8, 2017 ITEM NUMBER: 9 PROJECT NUMBER: ITEM TITLE: Executive Session per Idaho State Code 74-206(1)(a): To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. MEETING NOTES � a- 6a 1&6 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS