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2017-07-25Meridian City Council Meeting Agenda Wednesday, July 25, 2017 – Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. 1. City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, July 25, 2017 at 6:00 PM 1. Roll-Call Attendance O Anne Little Roberts X Joe Borton X Ty Palmer X Keith Bird __X___ Genesis Milam __X___ Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Kirk Stafford with the Settlers Park LDS Stake 4. Adoption of the Agenda Adopted 5. Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) This time is reserved for the public to address their elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a mo re detailed discussion or action. The Mayor may also direct staff to further assist you in resolving the matter following the meeting. 6. Consent Agenda Approved A. Approve Minutes of July 11, 2017 City Council Workshop Meeting B. Resolution No. 17-2019: Updating the City of Meridian Records Retention Schedule C. Resolution No. 17-2020: Adding City of Meridian Standard Operating Policy Regarding Employee Use of Unmanned Aerial Vehicles (also known as drones) D. Professional Services Agreement with Sue Vanasouk for Traffic Box Community Art Project for an amount Not to Exceed $300 CITY COUNCIL REGULAR AMENDED MEETING AGENDA Meridian City Council Meeting Agenda Wednesday, July 25, 2017 – Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. E. Professional Services Agreement with Lisa Flowers Ross for Traffic Box Community Art Project for an amount Not to Exceed $300 F. Professional Services Agreement with Karen Lowery for Traffic Box Community Art Project for an amount Not to Exceed $300 G. REVISED Findings of Fact, Conclusions of Law, Decision and Order for Goddard Creek (H-2017-0007) by Brian Porter Located 2780 W. McMillan Road H. Approval for Finance to Pay Vendor Payments of $2,130,176.41 I. Amended onto agenda: June 2017 Financial Report 7. Items Moved From the Consent Agenda None 8. Community Items/Presentations A. Police Department: Swearing in of 5 new Police Officers 9. Action Items – Order of items amended Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be presented by the assigned City planner. Following Staff’s report the applicant has up to 15 minutes to present their application. Each member of the public may provide testimony up to 3 minutes or if they are representing a larger group, such as a Homeowners Association, they are allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the public’s comments. No additional public testimony is taken once the public hearing is closed. The City Council may move to continue the item for additional information or vote to approve or deny the item with or without changes as presented. The Mayor is not a member of the City Council and pursuant to Idaho Code does not vote on public hearing items, unless to break a tie vote. A. Appeal by Jason Conner for the Order to Abate Nuisance Located at 1455 N. Penrith Ave. Vacated B. Request to Approve Alcohol License for Deja Brew Laugh a Latte within 300’ of a Place of Worship Approved Meridian City Council Meeting Agenda Wednesday, July 25, 2017 – Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. C. (Originally 9G) Public Hearing for Linder and Overland Apartments (H-2017- 0093) by Woff Enterprises II, LLC Located south side of W. Overland Road, Approximately 1/4 Mile West of S. Linder Road Continued to August 22, 2017 1. Request: Modification to the Existing Development Agreement to Remove the Subject Property from the Agreement and Execute a New Development Agreement Solely for the Subject Property D. (Originally 9H) Public Hearing for Blackstone Subdivision No. 2 (H-2017- 0091) by Blackstone Commons, LLC Located 4700 W. Aspen Creek Street Continued to August 15, 2017 1. Request: Short Plat Approval for Three (3) Residential Lots on Approximately 0.592 Acres in the R-8 Zoning District E. (Originally 9I) Public Hearing for Stor-It Self Storage (H-2017-0071) by Stor- It Self Storage, LLP Located 3735 N. Ten Mile Road Approved 1. Request: Annexation and Zoning of 11.860 Acres of Land with an I-L Zoning District F. Public Hearing for Proposed Fall 2017 Fee Schedule of the Meridian Parks and Recreation Department 1. Resolution No. 17-2021: A Resolution Adopting the Fall 2017 Fee Schedule of the Meridian Parks and Recreation Department; Authorizing the Meridian Parks and Recreation Department to Collect Such Fees; and Providing an Effective Date Approved G. (Originally 9E) Public Hearing for Community Development Block Grant (CDBG) Program Five-Year Consolidated Plan 2017-2021 and Program Year 2017 Action Plan Presentation of plan scheduled for August 8, 2017 H. (Originally 9C) Approval of the Amended Revenues and Expenditures for Fiscal Year 2017 in the Amount of $116,445,331 Approved I. (Originally 9D) Approval of the Tentative Proposed Revenues and Expenditures for Fiscal Year 2018 in the Amount of $154,853,276 Approved Meridian City Council Meeting Agenda Wednesday, July 25, 2017 – Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. J. Request for Sewer Service at 1035 E. Fairview Approved with conditions 10. Department Reports A. Public Works: National Pollutant Discharge Elimination System (NPDES) Update 11. Ordinances A. Ordinance No. 17-1741: An Ordinance Amending Title 1, Chapter 7, Section 9, Meridian City Code, Regarding Compensation for the City Council of Meridian; providing for a waiver of the reading rules; and Providing an Effective Date. Approved B. Ordinance No. 17-1742: An Ordinance Amending Title 1, Chapter 6, Section 5, Meridian City Code, Regarding Compensation for the Mayor of Meridian; providing for a waiver of the reading rules; and Providing an Effective Date. Approved 12. Future Meeting Topics 13. Executive Session per Idaho State Code 74 -206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Into Executive Session at 10:22pm Out of Executive Session at 10:50pm Adjourned at 10:50pm Meridian City Council July 25, 2017 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, July 25, 2017, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Ty Palmer, Luke Cavener and Genesis Milam. Members Absent: Anne Little Roberts. Others Present: Bill Nary, C.Jay Coles, Dale Bolthouse, Laurelei McVey, Warren Stewart, Jeff Lavey, David Jones, Jaycee Holman, Caleb Hood, Bill Parsons, Josh Beach, Colin Moss, Chris Pope, Jake Garo and Dean Willis. Item 1: Roll-call Attendance: Roll call. ___ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Keith Bird __X___Genesis Milam __X__ Lucas Cavener __X Mayor Tammy de Weerd De Weerd: Well, I'd like to welcome all of you to our City Council meeting. Thank you for joining us. For the record it is -- whoa. For the record it is July 25th. It's 6:00 p.m. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Kirk Stafford with the Settlers Park LDS Stake De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Kirk Stafford with the Settlers Park LDS Ward. Thank you so much for joining us. If you will all participate in the community invocation or take this as an opportunity for a moment of reflection. Stafford: Our Dear Heavenly Father, we are grateful to be gathered together today to work for the people of this area and Meridian. We are grateful especially for the officers that are about to be sworn in and for their -- their service. Please watch over them, protect them and their families. Help them to protect those in our community. Please watch over the Council. Help them to be just and wise in Meridian City Council July 25, 2017 Page 2 of 86 all that they do. Help those that participate that they might be courteous and civil and that they might be inspired to say those things that they would like to say and participate in. We are grateful for our great country that we live in and the great state of Idaho and we say these things in the name of Jesus Christ, amen. De Weerd: I would love to offer you a City of Meridian pin for leading us tonight. Thank you for coming. Stafford: Thank you. Item 4: Adoption of the Agenda De Weerd: Item 4 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Under the Consent Agenda 6 -B is Resolution No. 17-2019. C is Resolution No. 17-2020. Item 9-A has been taken care of, so it's vacated from the agenda. Item 9-D has been asked to be continued to August 15th, 2017. Item 9 -F the resolution number is 17-2021. Ordinance No. 11-A -- the proposed Ordinance 17- 1741. B is 17-1741 -- or 42. And with that I move we approve the agenda as amended. Borton: Second. De Weerd: I have a motion and a second to approve the agenda as read. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) Coles: There were no sign-ups. De Weerd: Okay. Item 5 is the Future Meeting Topics Public Forum and there were no signups. Item 6: Consent Agenda A. Approve Minutes of July 11, 2017 City Council Workshop Meeting Meridian City Council July 25, 2017 Page 3 of 86 B. Resolution No. 17-2019: Updating the City of Meridian Records Retention Schedule C. Resolution No. 17-2020: Adding City of Meridian Standard Operating Policy Regarding Employee Use of Unmanned Aerial Vehicles (also known as drones) D. Professional Services Agreement with Sue Vanasouk for Traffic Box Community Art Project for an amount Not to Exceed $300 E. Professional Services Agreement with Lisa Flowers Ross for Traffic Box Community Art Project for an amount Not to Exceed $300 F. Professional Services Agreement with Karen Lowery for Traffic Box Community Art Project for an amount Not to Exceed $300 G. REVISED Findings of Fact, Conclusions of Law, Decision and Order for Goddard Creek (H-2017-0007) by Brian Porter Located 2780 W. McMillan Road H. Approval for Finance to Pay Vendor Payments of $2,130,176.41 I. Amended onto agenda: June 2017 Financial Report De Weerd: So, we will move to Item 6, our Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: As stated earlier Item B is 17 -2019. Item C is 17-2020. And with that I move we approve the Consent Agenda with the Mayor to sign and the Clerk to attest. Borton: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. Meridian City Council July 25, 2017 Page 4 of 86 De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 7: Items Moved From the Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 8: Community Items/Presentations A. Police Department: Swearing in of 5 new Police Officers De Weerd: So, we will move to Item 8 -A under our Police Department and I will turn this over to Chief Lavey. Lavey: So, is it safe to move this? Cavener: At your own risk. Lavey: So, Madam Mayor, Council, thank you for the opportunity to speak in front of you today. I know I'm in front of this -- this group often, but I can't think of a better moment than today and the ability to introduce some new police officers to our community and it's probably the -- the best job that I have. So, if you would allow me to welcome the officers to come forward, I'd like to introduce them individually and, then, we are going to do a swearing in ceremony and for the families that are here that want pictures come up and get as close as you need to to get that perfect picture. We don't want you having to take the picture from the back of the room to get a whole bunch of heads in there. Come forward. Don't worry about it. So, if the officers could come forward, please , and stand over to my right. And, then, smile as Holly takes your picture. And if the officer could raise your hand so people can know who I'm talking about, although the first one should be pretty obvious. So, Ashley. Ashley Reyes. Ashley brings with her four and a half years of experience where she worked as a deputy sheriff for the Orange County Sheriff's Office in Orange county, California. Robert. Robert Rodriguez brings with him nine and a half years of experience where he worked as a police officer for the Whittier Police Department in Whittier, California. Ken. Ken Caygle brings with him 17 years of experience. Man y of you -- many of us know Ken from his experience as a past six years working as a senior probation officer with probation and parole out of the Meridian Police Department. He also worked five years as juvenile probation for Canyon county. Ken began his career working six -- six years as a lead gaming instructor for the travel and gaming commission for Jackson, California. You had to stock with that pattern in California, didn't you. Joe. Joe W hilden brings with him 14 and a half years of law enforcement knowledge and experience. During the past seven years he has served as a training manager for the Idaho POST here in Meridian. He also worked five and a half years for the street -- as a street crimes detective Meridian City Council July 25, 2017 Page 5 of 86 for the city of Caldwell. Joe began his career working two years as a detention deputy for Canyon County Sheriff's Office in Canyon county, Idaho. And Josh. Josh Bridges brings with him more than six and a half years where he worked as a patrolman for the Caldwell Police Department in Caldwell, Idaho. All of you welcome aboard. If you could raise your right hand and repeat after me. I, state your name, do solemnly swear or affirm that I will support the Constitution of the United States and the constitution and laws of the state of Idaho and the laws and ordinances of the City of Meridian. That I will abide by the Law Enforcement Code of Ethics and the policies and procedures of the Meridian Police Department. That I will obey all lawful orders from those appointed over me and that I will, to the best of my ability, faithfully discharge all the duties of police officer in and for the City of Meridian, state of Idaho, so help me God. Congratulations. So, did everybody get their pictures? Madam Mayor, Council, do you have any comments? De Weerd: Just you -- you have joined a team that is well respected within our -- our community. We just received results back from our citywide survey and this is the team that you're joining. Our citizens have an overall safety -- feeling of safety in our city of 91 percent. That is because of the efforts of -- of the family that you just joined. The professionalism of those responding to emergencies was rated at 90 percent. The quality of local police protection is 90 percent. And how quickly police respond to an emergency was rated at 88 percent. We think that you're joining an elite team and we appreciate that your interest in joining this team is the culture that many of our officers and our command staff emulate. We want to thank the -- the families as well that you're entrusting your loved one to our city. We promise you we will do everything we can to keep them trained, to equip them with the -- the tools they need to be safe and successful and that we will deliver them home to you. So, we thank you for being here, for joining us, joining our team and we look forward to seeing you serve our citizens who place a lot of their faith and trust in what you do in our community. So, thank you for -- for being here and thank you, chief, for allowing us always to be a part of this. Lavey: Thank you, Mayor. De Weerd: Okay. We -- we will allow the families -- you don't have to stay. A Voice: Can we leave the kids? Cavener: Sure. De Weerd: You bet. We will put them to sleep, so -- I have to say, though, Laurelei was really excited because she thought the room was full of people interested in our NPDES report. So, sorry, to bust that bubble. Item 9: Action Items Meridian City Council July 25, 2017 Page 6 of 86 A. Appeal by Jason Conner for the Order to Abate Nuisance Located at 1455 N. Penrith Ave. De Weerd: Okay. We will move into our Action Items. Action Item 9 -A is -- has been requested to be vacated from the agenda. Council, do I have a motion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we take Item 9-A off the agenda as the nuisance has been abated. De Weerd: Do I have a second? Borton: Second. De Weerd: I have a motion and a second to remove this item from the agenda. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. B. Request to Approve Alcohol License for Deja Brew Laugh a Latte within 300’ of a Place of Worship De Weerd: Item 9-B is a request to approve an alcohol license for Deja Brew Laugh a Latte and I will turn this over to Mr. Nary. Nary: Thank you, Madam Mayor, Members of the Council. If you remember a couple of weeks ago we discussed the new beer and wine license of the Deja Brew Laugh a Latte on Idaho Street. They have received their approval from the state and the county and so they do need specific approval from this body, since they are within 300 feet of a church. Other than that there is no other concern for this license. De Weerd: Okay. Is -- do we have a representative from Deja Brew? Okay. Counsel, any questions for staff? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: If there are no questions, I would move that we approve the requested alcohol license for Deja Brew Laugh a Latte. Milam: Second. Meridian City Council July 25, 2017 Page 7 of 86 De Weerd: I have a motion and a second to approve Item 9 -B. Any discussion? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I just want to point out that I love how each time we brought this up the two attorneys in the room have both taken opportunity to say Deja Brew and Laugh a Latte. I don't know why, guys. De Weerd: If there is no further comment, Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. C. (Originally 9G) Public Hearing for Linder and Overland Apartments (H-2017- 0093) by Woff Enterprises II, LLC Located south side of W. Overland Road, Approximately 1/4 Mile West of S. Linder Road 1. Request: Modification to the Existing Development Agreement to Remove the Subject Property from the Agreement and Execute a New Development Agreement Solely for the Subject Property De Weerd: Item 9-C is originally -- oh, well, I don't have to say that. H-2017- 0093. I will open this public hearing with staff comments. Palmer: Thank you, Madam Mayor, Members of the Council. The next item on the agenda this evening is the Linder and Overland Apartments development agreement modification. The property is located on the south side of West Overland Road, just west of South Linder Road. It consists of 19.5 acres of land and is currently zoned T N-C within the city limits. History on this property. In 2007 it was originally annexed in and preliminary platted as part of the Southridge Apartments development, which is primarily the surrounding zoning in the area. In 2008 the city processed two additional applications. One was a property boundary adjustment to reconfigure the parcel as you see it before you this evening. The second was for a conditional use permit and a DA modification to allow the site to be developed with an assisted living facility and a church in the future. The reason why the property boundary adjustment was initiated by the developer at the time was so that the configuration of this property would align with the concept plan that was approved with that development agreement Meridian City Council July 25, 2017 Page 8 of 86 in 2008. In 2012 many different owners came forward and processed another development agreement modification for this particular property. In that specific development agreement there was a new overall master site plan that was approved with that agreement and this -- on this graphic before you this evening I have depicted the -- the subject property that is part of the DA modification this evening. Here you will see where the -- how it is proposed to be laid out. The other part that was the other DA provision in -- in that agreement tied the site to a maximum of 250 dwelling units on the site. So, again, the applicant is here this evening to modify what you see before you and has proposed a new concept plan that consists of 336 apartments in 14 buildings in total, all three stories, and a 9,000 square foot clubhouse slash community building, all to be developed in a single phase. The applicant is also proposing some site amenities on the site plan as well. In their narrative they have indicated, again, the clubhouse, they have a pool and spa, a fitness room, children's play structure, and two barbecue areas and picnic areas. Now, I would mention to the Council that because this property is currently zoned T N-C, if the Council approves a development agreement modification, the applicant will only be required to have staff level approval for the proposed multi-family development. The TN-C zone allows multi-family as a principally permitted use. So, they need this step -- this concept plan to be modified so they can move forward and work with staff modifying some of these -- some of the concept plan and some of the elevations that I'm changing -- that we are showing you this evening as well. So, here is our -- here are the proposed elevations. Again, the applicant will be required to go through certificate of zoning compliance for further refinement . Building materials include board and batten siding, fiber cement paneling, and composite shingles for the roofing materials. These elevations that are before you this evening don't technically comply with all the design standards in our architectural standards manual, but as I mentioned to you, if approved staff -- the applicant will have to come back and modify these elevations to comply with the current UDC standards and I will go into my DA provisions as well and let you know what we are proposing as part of the new DA. So, their proposal tonight is to basically remove this property from the overall Southridge DA and enter into a new DA subject to the plans that you're seeing this evening. So, staff is recommending approval of the subject application. These are the six provisions that we are recommending be included as part of the new DA for the applicant . So, I will quickly run through those for you. So, the first one basically generally has them complying with their concept plan and building elevations and, of course, they have to comply with our design guidelines and architectural standards manual. Because there are 336 residential units planned and the concept plan does not -- shows only -- no access to Overland Road and they only have access to Spanish Springs, they are going to have to comply with fire department requirements and provide a secondary access to Overland Road and that's where DA provision number two comes in. So, we will allow them to have emergency access, but we do not want any direct lot access to Overland Road for the apartment complex . Number three ties them to the requirements they are coming through with a CZC and a design review application and comply with the multi-family standards and Meridian City Council July 25, 2017 Page 9 of 86 also with the open space and site amenity standards in 11 -3-G. So, this particular project with multi-family developments in particular there is open space requirements under that section in the code and, then, because this site exceeds five acres in size they will have to also comply with a ten percent requirement in 11-3-G of our UDC and provide amenities in accordance with those standards as well. The number -- number four we are tying the applicant to a maximum number of units, just like we had in the previous DA. As I mentioned to you previously, we were at 250 units. The applicant is looking to increase that number to 336. One thing that I want to step b ack on the site plan really quick is that if you notice there is three ACHD retention ponds as part of their proposal. Those are currently constructed on that property and so the applicant has the ability to incorporate that into their overall open space as part of the UDC standards, if they can meet those standards. We believe that this is important to the esthetics of the development to have these ponds integrated into this design, so it looks like it is part of the development. So, that's where that number five DA provision comes in, that we'd really like the applicant to coordinate with ACHD, their requirements, meet the UDC requirements and make sure that it does enhance the overall esthetics of this proposed development. And, then, last, but not least, because this is not a substantial change, but there is a change in a number in the density and units proposed for this site, we definitely need to get some modeling done for our Public Works Department and so they will have to provide that information to staff, so that I can route it up to Public Works for their modeling to ensure that we have adequate sewer capacity and fire flows to serve the proposed development. Staff did receive written testimony from Tamara Thompson in agreement with the DA provisions that I presented to you this evening. With that I would close my presentation and stand for any questions you may have. De Weerd: Bill, don't we usually model the water and sewer prior to bringing recommendations? Are there concerns that we would not be able to serve this increase in density? Parsons: Madam Mayor, Members of the Council, typically with a DA modification that is not required as part of our application submittal. That is part of a conditional use permit as part of a preliminary plat, a final plat, as part of a -- even a certificate of zoning compliance where we have the extension of city services or city mains, we require them to provide that information, so that we can model it. Typically in our world we do route these to Public Works for review, but because this was a DA modification it was not part of that at this time and that's why we wanted to make sure to have that DA provision in here, so that we could adequately ensure that we don't get too far down the road and we have the adequate capacity to do that. And this is something I -- I spoke with Bruce Freckleton in our office and he felt that was an appropriate condition at this point. But keep in mind the original DA vested them with 250. We are at 336 now, so it's -- it isn't -- it is an increase, but certainly we don't want to overlook it. But I will go ahead and turn it over to Warren for any other comments. Meridian City Council July 25, 2017 Page 10 of 86 Stewart: So, Madam Mayor, Members of the Council, we -- we would -- typically wouldn't model it until we actually had some sort of preliminary design for the water and the sewer, so we knew where the lines were going to be placed, how big they were proposing those lines to be and so forth. So, as soon as we get some sort of a concept plan that has that information in there, then, we can actually put that information into the model and model it to see if there is a sufficient fire flow for the fire protection and sewer capacity. Knowing the area a little bit, I don't anticipate that it's going to be an issue, but certainly we'd have to model that to ensure that that's the case. De Weerd: I guess at what point with the increase in density do you think it's -- it warrants almost like this is a new application, because it is quite different -- that this would be part of the analysis that you would have for -- and I guess this is a question for Bill. Parsons: Well, Madam Mayor, Members of the Council, if you look -- I had this question, so I was able to look at their original DA for Southridge. So, if you keep -- as I mentioned to you earlier in my presentation, this is a smaller part of a larger area if you look at the aerial of the original concept plan. So, more than likely my -- what I anticipated as most of this was contemplated when this master concept plan came through, right now the original DA for the overall Southridge project is entitled to 1,286 residential units out there. So, this is a small piece of that. The Planning and Zoning Commission just recommended an apartment complex just to the west of this site with 476 units and we didn't have any concerns with that -- that scale of project. So, those apartments are in this general area here. So, I think we have probably anticipated that based on what we have in place currently approved out there. So, that's why, again, in speaking it over with Bruce and as Warren mentioned, typically they provide that information to us when development is proposed, not -- not at a conceptual portion of phase, but that's why we think it is critical. What we could do is certainly modify that condition to have them done prior to maybe even submitting a CZC to ensure that it's -- it's modeled or if it's the Council's discretion it could continue it out, see if the applicant has anything prepared that we can get over to Public Works and have modeled and bring back a definite answer to you . Some options for you to consider. De Weerd: Okay. Council, any questions? Okay. Is the applicant here? Good evening. If you will, please, state your name and address for the record. Thompson: Absolutely, Madam Mayor. My name is Tamara Thompson. I'm with The Land Group at 462 East Shore Drive in Eagle. De Weerd: Thank you, Tamara. Meridian City Council July 25, 2017 Page 11 of 86 Thompson: Bill has thoroughly presented the project and the application, so I won't repeat what he said. We are fully prepared to answer your questions. With me tonight from the development side from the Woff Company is Greg Van Patten and Andrew Hunt, just sitting over here, and I also have the architect Dane Knudsen from Koterra Architects, should you have any specific questions. We have read the staff report and agree with staff 's analysis and their recommendation -- the recommended conditions of approval, including working with staff to further refine the site and buildings to comply with the architectural design standards manual and we, The Land Group, have been the civil engineer for the Southridge project and so we are familiar with the sewer and water systems out there and we don't anticipate any capacity issues. So, with that we will respectfully request your approval tonight and we will stand for questions. De Weerd: Council, any questions? Bird: I have none, Mayor. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Tamara, so it's like a 30 percent increase in units? Did they just go from two story to three story or how did -- how did it grow that much? Thompson: Madam Mayor, Councilman Milam, the site plans changed quite a bit, so you will see before it was more than just apartments, there was a church there and some other elements. So, it's just -- that church is no longer proposed, so it just has increased the area of the apartments. Milam: Madam Mayor, follow up. So, they were three story already in the original plan? Thompson: I don't -- I don't know that for sure. I don't know the answer to that question as far as the -- the stories. I just know how many units were approved in that development agreement. De Weerd: Other questions from Council? I guess I do on -- can you change it to the -- the concept map or the site map? This looks lovely until I heard Bill say that those ponds are retention ponds. Are they going to have water in them or are they just going to be the -- the depressed retention ponds that we typically see with road retention ponds? Thompson: Madam Mayor, these ponds have water in them most -- most of the time and our intention is to work with ACHD on a license agreement in order to make those amenities. So, that we would landscape them nicely, so they look like nice -- nice pond amenities. But these you do have water in them most of Meridian City Council July 25, 2017 Page 12 of 86 the time, if not all of the time. Definitely that larger one on the north side has water in it all the time. De Weerd: And you will have some kind of an aerator in there to move the water, so it doesn't become nice mosquito breeding areas; right? Thompson: We will have to work with them on the specifics of that. I don't know what they specifically allow that we can definitely landscape them and make them look nicer and, hopefully, we can add that aeration and keep the water moving, so they are not stagnant and what I like to call the West Nile ponds. De Weerd: Well, that's what I would not like to see us work to create, so -- Thompson: Yeah. The intent is to work with ACHD and make those amenities. De Weerd: Okay. And, Bill, how have -- Councilman Milam asked if these had changed in height. Did we have elevations with the original application? Parsons: Madam Mayor, Members of the Council, we did. Keep in mind the assisted living facility portion was single story and was about 87 ,000 to 90,000 square feet. So, that's where a lot of the units would have been and, then, if I can go back to the concept plan, these units here more than likely would have been the two-story units, two -- not -- not three stories, but two stories to get that 250. So, this is the single story assisted living that was approved with that conditional use permit. The church didn't have much details on the church elevations, because you can see here it was kind of a -- may happen, don't know, and so they weren't real clear on how that was to happen, but they still had that in their approval. De Weerd: And can you switch to the elevations? Parsons: Madam Mayor, I can try to pull those up and see what we have here. Find the original CUP, see what we had. De Weerd: No. Bill, I meant that exist -- the proposed. Parsons: I can do that. Sorry about that. De Weerd: So, the variation in treatment what -- what will those look like and is there anything comparable right now in the market to give context to what that might look like? Thompson: Madam Mayor, Members of the Council, these are -- are very boxy looking and we will definitely comply with the architectural standards that Meridian has. So, this will change considerably. But the intent is for them to have more of a farmhouse feel for that side of town and so that -- those are the Meridian City Council July 25, 2017 Page 13 of 86 -- the nice clean lines that you're seeing and for more detail I could have the architect talk to you and I have -- actually do have a rendered drawing that I could put up for you, if you would like to see -- De Weerd: Yes, you could give that to Bill and we can put it on the Elmo -- or C.Jay. So, I guess what I didn't understand, Bill, is the original approval was for assisted living care and associated probably independent housing and this has morphed into an apartment development. Parsons: Madam Mayor, Members of the Council, that's actually -- that's an accurate statement. Correct. De Weerd: Well, that looks much different than what we just saw. Thompson: Yes. Madam Mayor, it's been refined more than -- than the initial application elevations. So, this is the -- the design vision for -- for the site with the clubhouse and -- and we do have quite a bit of open space , especially with those ponds. It's over our acre -- or five acres of open space where the overall site is 19.5 and, then, you have got five acres of open space out of that. De Weerd: Any other questions from Council? Bird: I have none, Mayor. De Weerd: The Mayor has asked enough. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I do have one. Bill, maybe you can answer it. On that -- the proposed condition regarding the retention ponds, it states the existing ponds may count towards the required open space if they can comply with the UDC provisions cited. If they can't comply, the project still complies with the required open space? It doesn't need those retention ponds to count or does it? Parsons: Madam Mayor, Members of the Council, don't know that for sure. The application that was submitted to the city indicated they had 1.86 acres of open space -- qualified open space. As I presented to you there is a 19 and a half acres site here, so with this particular project you -- typically with a DA mod we don't get detailed open space calcs. That's something that we work with the applicant on with the CZC and design review and that's why I try to mention it in my staff report that this isn't going to the code and making sure everything a hundred percent complies. This is a rough -- this is a concept plan. But the applicant will have to comply with the open space requirements in the multi- family standards, which is typically about 250 square feet per multi-family unit, in Meridian City Council July 25, 2017 Page 14 of 86 addition to provide ten percent. So, I would imagine they are going to be somewhere in the neighborhood of over two and a half acres of open space. So, if those ponds don't -- aren't designed appropriately I still think they are going to probably have enough open space to comply with that . As Tamara mentioned, they have close to -- I believe you said four acres or 40 percent -- five acres of open space with the pond size, so I don't see that being an issue. For us it's really the aesthetics and how is that -- how are those ponds going to -- to frame this development and that's why I felt it was appropriate to add that as a condition, because we want to make sure that those are integrated and not just as an afterthought and an eye sore for residents living there and having to deal with it. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Quick follow up. Can you -- can you summarize what 11.3B.11 requires of a retention pond to qualify? Parsons: I have the code here. Borton: That would -- let's hope that Tamara would bring to ACHD in hopes that they would permit it to be designed to comply with that. Parsons: That code requires they have to have a certain -- a certain slope, so three-to-one slope, landscape it, not a sand bottom, but incorporate it into the development. So, certainly some of that free-standing water typically that needs to -- if it's going to be treated as a pond it would have to be aeriated, as the Mayor indicated, and so that there is circulation of that water. So, certainly vegetating it and meeting the landscape ordinance, that's the intent is that you have three-to-one slopes and it's vegetated per ACHD standards and our standard. So, there is kind of two of us -- two codes that apply, ACHD standards and our standards, which require a mixture of vegetation and trees to be -- not placed on the banks, but around that area, so that it's enhanced and not just dirt. Borton: All right. Okay. Thank you. De Weerd: So, I guess I -- I am -- what does our code state about these DA mods and what triggers a new plat and concept -- more than a concept plan -- I mean this went from assisted living to an apartment complex. This went to -- from 250 units to 333. This has a whole different configuration and I guess with all these questions -- and that comes further, because of the type of application this is, it seems that Council will never know really what they are approving, other than a concept, that to just -- all the details be worked out later, whereas a different application you have all those details for them to take into consideration Meridian City Council July 25, 2017 Page 15 of 86 to make a decision. So, it seems a little odd, because of the -- the level of change to this that you don't -- we don't require that kind of detail. Parsons: Madam Mayor, Members of the Council -- and that -- and that's why I brought it up in the staff report, because it is an unusual circumstance. Usually in that particular case -- the example that you used, that conditional use permit was happening at the same time that the DA mod was happening in 2008 for the assisted living facility. So, you were seeing that as part of a rezone, as part of a CU and kind of getting the big picture. Here I appreciate bringing -- the applicant bringing this rendering, because that one dimensional drawing doesn't give you the look that you're looking -- it's hard to look at that and say is this going to be a nice development. But when you see a rendering like this, this certainly gives you more details than what you had with -- with the site plan that they gave us and the reason why I brought it up is because, again, we are going to want interconnected pathways throughout the development; right? We want all of these units connected. W e are going to want to know tree counts, we are going to want street buffers, we are going to want to know -- so, the applicant gave us the information that they thought you could -- to inform the Council in order to make a decision. They told you that they wanted to incorporate the ponds. They have given you the actual number of apartments they want to construct. They have given you details on the amenities that they anticipate for the development. So, I think we have some of those big ticket items lai d out in the DA. What we don't have is, like you said, the sidewalks, lighting, some of those items that we -- again, we don't get to it at this stage, because it's not a full-blown -- it's not a detailed site plan review at this point. It is basically amending a development agreement and a concept plan and approving a new concept plan. Again, the only change here is that it doesn't require any more refinement , unless -- that's why I brought it up to Council, if they need more information to have some assurances that this is the right fit for this property, then, certainly the applicant -- the Council has the right to ask for more of those details on the site plan and bring them back and we can vet that a little bit more and provide some more analysis for the Council if they choose that. De Weerd: Thank you, Bill. Thompson: Madam Mayor, if I could add to -- to what Bill said. This property is zoned TN-C and with the TN-C apartments are permitted in that zone, so the only reason that we needed to come before City Council is because there is a development agreement on the property and the development agreement modification, then, is just to modify that concept plan for the property. Otherwise, if the development agreement didn't exist, then, the TN-C would go through the same process that Bill was saying, just do the CZC and the design review. De Weerd: Well -- and that's why we usually in these big developments have a development agreement, so that when something substantially changes Council Meridian City Council July 25, 2017 Page 16 of 86 will have an opportunity to see that. Okay. Anything further from Council? Okay. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Would the condition one that makes reference to the exhibit, A-3 and A- 4, include also this rendering that we just saw to ensure that it's designed consistent with the exhibit perhaps? Parsons: Madam Mayor, Members of the Council, we can certainly have that added as an exhibit. Borton: Okay. De Weerd: Okay. Thank you. Thompson: Thank you. De Weerd: This is a public hearing. Is there -- oh, I'm sorry. Is there anyone who wishes to testify on this item ? Good evening. Thank you for joining us. If you will, please, state your name and address for the record. Downs: I live on -- my name is Estefania Downs and I live at 1620 West Woodington Street. De Weerd: Thank you. Downs: We did not know that this was going to be occurring, so I would like to thank all of you for proceeding cautiously. Had we known there was going to be a large apartment complex being built we probably would have not have chosen to build our home there on that site. We were told it was going to be different facilities. So, I do have some questions. We have had some water issues living there already. I don't understand -- I don't understand the increase in the number of apartments and I also have some concerns about how close -- that is our understanding is there was going to be a school across the street from that, so that seems like a high volume of traffic for a proposed school. I guess that hasn't been annexed in yet, but that was our understanding when we brought the property. So, those would be my questions and my concerns and also I was just wondering how -- a proposed finish date on that as well. Those would be my concerns. De Weerd: Thank you, Stephanie. Is there any further testimony? I guess some of those questions really showed the downside of -- of modifying the development agreement from one proposed use to another without a re- Meridian City Council July 25, 2017 Page 17 of 86 application with full notice and neighborhood meeting and -- and that sort of thing. Okay. Final word from the applicant? Thompson: Madam Mayor, Members of the Council, Tamara Thompson again. I do want to state that we did have a neighborhood meeting for this application -- De Weerd: Oh. Okay. Thompson: -- and we -- and we actually increased the area, because the 300 feet kind of ended mid-block and so we went ahead and included the whole block, so that we didn't have people saying, hey, my neighbor got invited, but I didn't. So, we did have a neighborhood meeting for this to explain the application and as far as the timing for this project -- and I'm not sure if that's what her question was, but we are hoping to start construction the end of this year and it will take about a two year build out, so the end of -- or late 2019 would be completion. So, with that we respectfully request your approval tonight. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Tamara, in the report it talks about a play area for the kids. I know one of our colleagues typically likes to inquire about the play structures, but with a 30 percent increase I just naturally assume 30 percent more kids. Can you -- you show us where that is or what's envisioned for that ? This is a large facility. We expect a lot of kids and the school we know doesn't always come as fast as one would like and so some education about what's envisioned would be very helpful to me. Thompson: Madam Mayor, Commissioner -- or Councilman Cavener, we have -- we have quite a bit of -- and I don't know if this mouse works for -- for you seeing. We have quite a bit of open space and the pool structure is in this area and we would have play areas in here -- and I'm sorry we don't have a full design done for that yet, but it would be designed accordingly to the number and size of units. But it would be in these open areas. We have barbecue areas planned for these various areas also. Cavener: Madam Mayor, an additional question. Tamara, how many people attended the neighborhood meeting? Thompson: We had two people attend the neighborhood meeting. Cavener: Madam Mayor, follow up. Two households or one household with two people? Thompson: One household, two people. Meridian City Council July 25, 2017 Page 18 of 86 Cavener: Okay. Thank you. De Weerd: In the marketing literature for -- because this is part of a huge development. Did the marketing material to the home that -- that were being bought in the -- the surrounding area, did it show as an assisted care facility? Thompson: Madam Mayor, I have not seen the marketing information that the -- that the single family real estate agents are showing their -- their potential buyers, so I'm not sure I can answer that question. I don't know what their marketing -- this has had -- has had an apartment complex associated with the land. It's just -- it's just larger and that eliminates portions of -- of other development that was -- that was planned here. De Weerd: Any other questions from Council? Thank you. Thompson: Thank you. De Weerd: If you will state your name again for the public record. Downs: Estafania Downs. We were told it would be an assisted living and a church, but we were not told about the apartment complexes , so we knew that that would be a possibility. Our HOA meets once a year and we are -- we don't even meet until next month, so we were not informed that there was a meeting going on about this. We didn't receive a flyer or anything like that. If we did we didn't understand that it tied to this proposition and everything that was in place. My other question that I didn't get answered was what are your proposals about the volume of traffic. Thank you. De Weerd: Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Stephanie, could you mind -- could I ask you a question? Sorry. Thanks for your previous testimony. You had indicated some concerns about water. Downs: Yes. Cavener: I was just hoping that you could expand a little bit on that for us. Downs: So, this has been a really confusing actually site , I guess, as a property owner. We were told that -- I can't even see these from up here, but anyways -- Meridian City Council July 25, 2017 Page 19 of 86 De Weerd: It should be right in front of you. Downs: Oh. Okay. That property directly across the street we were told is owned by the City of Meridian, so that's one area that there is water holdings is my understanding and this apartment -- proposed apartment complex is another water holding and we have heard there is basically like three or four different permits I guess you say. I don't understand how the whole water thing works. But we did have water access issues. There was a pipe broken. The HOA wasn't informed. Our water was shut off for our lawn, so it was dying. We have had several issues with it. Cavener: Madam Mayor, follow up. Stephanie, the water issues impacting your -- I guess your ability to -- excuse me -- irrigate or water your yard or is it -- Downs: Yes. Cavener: -- water that's impacting like your home? Downs: Water impacting our yard so far. Cavener: All right. Thank you. Downs: Yeah. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Just a couple questions for you. When you decided to build your house -- I'm trying to figure out when you -- at what point you got in contract to build your house. Downs: So, we got in contract to build our house and we signed the papers in December of 2016 and moved in -- no. Wait. Excuse me. 2015. And we moved in last year in May and we have been there a year. So, we literally are still a brand new subdivision. We have had a lot of -- you know, all the issues that come with a new development. We haven't even -- we don't even have an active HOA yet. We have had, you know, somebody else is in charge of our HOA, so, I did not plan to be the only person here from the neighborhood . There was a plan and I guess I'm it for now. But we were not informed of this I think as a group. Palmer: And Madam Mayor? How did you hear about tonight's meeting? Downs: The huge signs that are posted in the fields where they are going to be changing. Meridian City Council July 25, 2017 Page 20 of 86 Palmer: Thank you. De Weerd: Thank you. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And maybe for staff. When -- when was the original plan approved? It probably was said at some point, but -- Parsons: Yeah. Madam Mayor, Members of the Council, Councilman Palmer, the original Southridge DA was approved in 2006 and, then, it was amended in 2008 for the assisted living independent care, church site. And it was, again, amended in 2012 with the master concept plan and ties them to 250 units and, again, the plan that I show this evening -- Palmer: Madam Mayor? So, the -- the apartments first came into the story in 2006 or was it -- Parsons: That is correct. Palmer: Okay. Thanks. De Weerd: And, then, changed in 2008. So, because this is a development modification, did we do the typical notifications using NextDoor and the ones that we normally do with applications? I guess that's a question for Mr. Clerk. Coles: Madam Mayor, looking -- opening up that right now and, yes, we did mail out notices for the radius and this does pass the timeline, which we would have started NextDoor, so we would have done that as well. De Weerd: Okay. Any -- further comment from the applicant? Just want to give you the last word. Thompson: Madam Mayor, Members of the Council, Tamara Thompson again. I just -- I was texting here getting information on the PI system, the pressurized irrigation, and the -- what I'm getting is that this -- all these properties are in the Nampa-Meridian Irrigation District and that there is a pump station that covers the entire property and it's in the process of being transferred to Nampa-Meridian Irrigation District for the long term maintenance of that. So, I just don't know about the intermittent issues there, but I know that the long term -- it is currently being turned over. So, it will be maintained by Nampa-Meridian Irrigation from here on out. As far as traffic, the original plan -- we worked closely with -- with ACHD. They did not require a traffic impact study for this development, because Meridian City Council July 25, 2017 Page 21 of 86 of the initial development and all the different elements there that they felt that this development fit within that, so they did not require a traffic impact study. De Weerd: Because the original application in 2006 contemplated that. Thompson: That it had enough -- yeah. That it -- De Weerd: Okay. Thompson: -- the development was large enough that this was not substantially different that would require a traffic impact study. De Weerd: Because, certainly, I would imagine in 2008 with the assisted living, the traffic count would have decreased, as would the number of students in the schools. Thank you. Any further questions from Council? Thompson: All right. Thank you very much. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Question for staff. I didn't see it, but I may have missed it, you know, if it was a new application we would typically get a comment from the school district. I didn't see any updated -- I assume you didn't ask, because it, again, was a DA modification. Parsons: Madam Mayor, Members of the Council, this should be treated just like any other application. It gets transmitted to the same group. Any public hearing application gets transmitted to the same folks, so they can give us a comment. So, if we didn't receive anything, then, they just didn't respond to the particular application. Cavener: Thank you. De Weerd: Anything further from Council? Okay. Council, what would you like to do? If you want additional information or a response from Ada County Highway District regarding the -- the retention ponds, we could continue this. If you think you have the information you need, we can close the public hearing. Borton: Madam Mayor? De Weerd: Mr. Borton. Little Roberts: I'm overall supportive of the project, but the ponds are a unique concern. I don't know how quickly information can b e provided back from ACHD Meridian City Council July 25, 2017 Page 22 of 86 about what they would and wouldn't allow to make those compliant with what we would consider to be open space and maybe those -- that meeting's been set up and it's coming quickly. Of all of the unknowns, since it doesn't come back to Council, one of the things that at least jumped out -- it would be nice to get some comforted in how those would be utilized and if there is not an ability to change them beyond their current condition, that would be good to know. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I don't know. My main concern, other than them going from two story to three story and changing premises and moving to massive apartment buildings, is -- aesthetically I think they are ugly. Nothing personal. But for the apartments that we have seen in the last several years, this just brings it back 20 years. These were cool maybe 20 years ago, but I just think -- you know, if it was a -- I think if it was much nicer looking, more vibrant apartment complex, it would be a lot easier for me to swallow. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I don't disagree with Council Woman Milam's opinion of the aesthetics. So, if we have got a process to get that course corrected and no -- we have a need for housing in Meridian and we have a need for high density residential in Meridian and this is an area that is I think ideal for that and it's been contemplated for that for at least over a decade ago. So, I echo Council Member Borton's concerns about some of the unknowns. Question I guess before us. Are we comfortable with staff in the process addressing those concerns? Because that's the reason the process has been established. So, I'm supportive of the DA modification. I'm supportive of the project, recognizing that there is still a lot of work on the staff level to get this to where we would expect it to be made. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, I agree. That -- that was my thoughts in that we have got staff -- and I trust them to -- to be able to handle and make the decisions and make sure that it's -- I mean they know what we are looking for and I don't see a reason for us to have to redo this whole process again , have another meeting just so that we can see something we think is cooler, that hopefully -- not hopefully -- I trust staff to make sure that it -- it's done as we would hope that it would be and if -- if not I'm sure it will probably be even better. If it was just us Meridian City Council July 25, 2017 Page 23 of 86 handling it -- as they look at these all day every day. I'm supportive of moving forward and letting staff handle it. Cavener: Madam Mayor? De Weerd: It's good to trust staff, but staff often needs requirements from Council to back them up and I -- I think, you know, if there is concerns with the retention ponds, that they need to be actual water amenities that are depicted on the -- the pictures, staff has the minimum requirements to work with . If you see something more, those need to be specified in the development agreement, because oftentimes those are the things that ensure that it will be built to those specifications. Mr. Cavanaugh. Cavener: Madam Mayor -- De Weerd: Cavener. Cavener: That's all right. De Weerd: I don't know where I got that. Cavener: No. I think, Madam Mayor, you bring up a viable point, kind along the lines of where I was headed, which was to the applicant, if this was a project that became before us as is through a regular process I would willing to not be supportive of it. So, I recognize I'm arguing with two different sides of this coin here this evening, which can be challenging for staff and for the applicant, but the Mayor's not wrong. This project as presented is not ideal and is not -- it doesn't scream Meridian to me by any stretch of imagination. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: To answer your question -- and all these questions, I think we have -- we have given direction in the sense of having adopted these objective measurements of what these developments have to comply with in the UDC and the architectural standards manual. The conditions of approval are those directives that staff utilizes that we have approved to enable the applicant to comply with that laundry list of conditions and I as well trust staff to be able to implement those and for the applicant to comply with them as required, but the one item back to the retention pond that isn't within staff 's control is whether or not those ponds can be an amenity and there is -- there was an agency outside of our staff that impacts that. I think -- and I would assume the applicant probably wants them to be a water amenity and would like them to be something that makes this site more beautiful for all of its residents and would take great lengths to make sure ACHD allows that to happen. I would just like that Meridian City Council July 25, 2017 Page 24 of 86 feedback from ACHD and have the applicant be able to say here is how the retention ponds will not be an issue. They actually would be able to comply as open space. It's not a concern, because if there is -- if there were some small chance that there was some hiccup and the applicant was prevented from altering them in a way that would make them an amenity, that's one item that's outside our staff control that would give me some concern. So, while I support the project and all of those standards of the application would have to comply with, but I would be inclined to table it to allow that feedback to come back on the -- the retention ponds to be true amenities. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I think we need to continue this until the 15th to find out about those ponds. We have got a couple instances out here where we have allowed these ponds to go in and they are nothing but mosquito traps and if we don't make it into an amenity where we got moving water and stuff, that's all we are doing out there. So, I would make a motion that we continue H-2017-0093 to August 15th, 2017, and to have them bring back what ACHD will allow in their retention ponds. Milam: Second. De Weerd: I have a motion and a second to continue Item 9-C to August 15th. All those in favor -- oh, sorry. Borton: Madam Mayor?. De Weerd: Yes. Borton: Brief discussion on the motion, which I wholly support, but I'm certain the applicant and staff will talk about those components of the ponds that would make it an amenity and complaint, which would help drive the conversation with ACHD about -- rather than having ACHD tell us what can be done with them, encourage ACHD to approve what we would actually like to have happen , so -- De Weerd: Well -- and just since staff had talked about we are not -- and Tamara also had mentioned we are not really sure total details of the aesthetics and we don't have a landscape plan. If any of those things are available I think that would be helpful to -- more detail does not hurt. Parsons: Madam Mayor, Members of the Council, the applicant just indicated to me that they have a conflict on the April 15th -- or the August 15 hearing. So, maybe the 22nd might be a better option for them. Meridian City Council July 25, 2017 Page 25 of 86 De Weerd: Madam Mayor. The motion -- the maker of the motion would agree on the 22nd also. Milam: Second agrees. De Weerd: Okay. Yeah. That's our workshop. Yeah. So, I -- the motion and the second is to continue this item to August 22nd. Any further discussion? All those in favor say aye. Any opposed? MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: And, Stephanie, maybe you can catch him in the back and -- and get some additional detail for your neighbors. D. (Originally 9H) Public Hearing for Blackstone Subdivision No. 2 (H-2017- 0091) by Blackstone Commons, LLC Located 4700 W. Aspen Creek Street 1. Request: Short Plat Approval for Three (3) Residential Lots on Approximately 0.592 Acres in the R-8 Zoning District De Weerd: Okay. So, Item 9-D, the applicant requested continuance to August 15th. Council, any detail on that request? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Are you going to open the public hearing -- De Weerd: I thought maybe we could get a little detail on what the request is to -- Beach: Madam Mayor, the applicant's request is to work with staff on some of the conditions. There is some confusion and debate as to what they were going to do versus an easement or a common drive and how to make everything work. There is just a lot of details that we need to figure out, so we are still kind of working with him. De Weerd: Okay. Is there any member of the public that was here to testify on this item? Okay. Or interested? I will open item H-017-0091 and, Council, the applicant has requested to continue to August 15th. Bird: Madam Mayor? Meridian City Council July 25, 2017 Page 26 of 86 De Weerd: Mr. Bird. Bird: I move we continue H-2017-0091 to August 15th, 2017. Milam: Second. De Weerd: I have a motion and a second to continue Item 9-D to August 15th. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. E. (Originally 9I) Public Hearing for Stor-It Self Storage (H- 2017-0071) by Stor-It Self Storage, LLP Located 3735 N. Ten Mile Road 1. Request: Annexation and Zoning of 11.860 Acres of Land with an I-L Zoning District De Weerd: Item 9-E is H-2017-0071. I will open this public hearing with staff comments. Beach: Madam Mayor, this is an application for an annexation. The project name is Stor-It. This site consists of approximately 11.86 acres of land. It's currently zoned RUT. They are looking for I-L zoning, located at 3735 North Ten Mile Road. The Comprehensive Plan future land use map designation is mixed use nonresidential. As I said, the applicant is requesting to annex and zone the 11.86 acres of land with an I-L zoning district, which is consistent with the Comprehensive Plan future land use map. The applicant proposes to develop a self-storage facility on the site, consisting of units varying in size from 5.5 acres -- or, excuse me, five-by-five feet to 38-by-52 feet, totaling 257,874 square feet. Bear with me here. De Weerd: Those look like the apartments. Beach: Something happened when we pulled up the -- just a second. Sorry about that. The applicant proposes to construct the facility in two phases, with approximately 139,000 square feet of storage in the first phase and approximately 119,000 square feet in the second phase. There is one concern that the applicant has brought up in further discussion on -- was the -- the property to the north, which was recently approved as a Citadel storage facility was required to provide an emergency access in order to develop a portion of their site and with a Public Works condition to loop water through both developments. The applicant shall provide an emergency access and utility easement from the cross-access through the subject property out North Ten Mile Road. The applicant shall coordinate with the adjac ent property owner and with the Public Works Department on the location of that required easement. I Meridian City Council July 25, 2017 Page 27 of 86 believe the applicant will be discussing that a little bit further. The Commission did recommend approval. Summary of the Commission public hearing were the applicant Craig Callaham in favor. There were none in opposition. None commenting. Did not receive any written testimony. I was the staff that presented the application. There were no other staff that made comment. As I said, there were no public testimony, so no key issues of public testimony. Discussion by the Commission was, as I said, whether or not an emergency access would be required to the parcel for the adjacent business. The Commission did not change any of the recommendations, so, as I said, the only outstanding issue before Council is the condition that the applicant provide an emergency access through their development. I will stand for any questions you have. De Weerd: Thank you, Josh. Council, any questions? Bird: I have none, Mayor. De Weerd: Does the applicant want to make comment? Good evening. Butler: Good evening. Thank you. Joann Butler. 251 East Front Street in Boise, representing the applicant and who is with me tonight is Craig Callaham, who is the engineer on this project as well. We are very pleased with the recommendation that Planning and Zoning Commission made to approve the approval -- or approve the project. We did write to the Council. We are asking only that Council delete a particular condition to make this approval consistent with your other approvals of storage facilities around Meridian and also to make the approval of this site consistent with the approval of the property immediately north. Immediately north of this site is Citadel self storage. They were required -- or they have a condition of approval that stated that if they developed as a self - storage facility that there would not be cross-access between the two -- between any other properties and the reason for that was their concern for safety and security of their tenants' property. So, we are asking to be treated just like that. We have two entrances to our facility, so we have a primary access and secondary access. Citadel Storage also has two accesses into their facility. So, I think there is some confusion about -- most certainly our -- every application stands on its own, every property stands on its own and we wouldn't be providing emergency access for another facility, so -- or another property and so all we are asking is that we avoid any confusion and delete the particular condition that seemed to say that we had to provide another property owner with emergency access. Craig Callaham can answer the questions that you might have with regard to looping the water, because that will happen. That is underground and that will happen and I know that he's been working with Public Works to identify exactly how that's designed and the location of that. So, as far as underground utilities, those connections will happen. But with regard to some kind of cross- access between the two properties, we are very concerned about security and we clearly don't need the cross-access or emergency access going any other Meridian City Council July 25, 2017 Page 28 of 86 way but from Ten Mile into our property. I hope -- that sounds a little confusing, so, please, ask me any questions and I might clarify that. So, again, we are just asking for the deletion of one condition, 1.1.1.C. De Weerd: Council, any questions? Bird: I have none. De Weerd: Okay. No questions. Butler: Okay. Thank you. De Weerd: This is the public hearing part. Mr. Clerk. Coles: Thank you, Madam Mayor. We had -- I believe it's Karoly Foldesi signed up and favor of the project and wished to testify. De Weerd: Good evening. Thank you for joining us. If you will, please, state your name and address for the record. Foldesi: Karoly Foldesi. Address is 3915 North Ten Mile Road. De Weerd: Thank you. Foldesi: Yeah. I have a -- we have an issue over here. I mean I have issue with the people over here next -- this next storage. They have been -- they come first time when I met the owner and his brother and they start telling me how they are going to build the units and I have animals, you know -- I still, because I'm still in the county and so he's telling me that he is going to use his building as a fence, you now, he don't -- he was not, because I told him that I have to have a fence over here -- put a fence up or -- no, he says, I'm not going -- we don't have to put no fence over here and I don't think the drive -- because I have animals and if they go over and right now where there are slabs what they put with their space over -- they over too close to -- about three yards or so, is it -- and our animals they could -- Donoso: Could I clarify something? I’m his wife. My name is Virginia Donoso. He is referencing to the new storage facility that is being built next to our house. Foldesi: Yeah. Donoso: Citadel. So, he's referring to that -- to the -- Foldesi: Yeah. But right now I -- reason I wanted to brung this right of way out so you are aware of it that I don't agree with this one that -- without fence it should not be allowed to -- to do this one for me. Now -- but over there it's still Meridian City Council July 25, 2017 Page 29 of 86 not completely, you know, paid off, but I -- he cannot -- my understanding was that the gentleman -- they just want to cut through over there to use the back side property as emergency exit. Now, I had a question on this one. How could they approve to something and -- because he said it was approved already was approved already and now all of a sudden is -- we have issue over there with that emergency exit over there and I don't think that's right and he -- according to him he is not willing to even pay for that property what he want to use and you cannot just come in there and take over, but he still -- until it's not completely paid off it's still part of my property, you know. So, he -- you cannot just coming in and say I want to -- I need a road over here, you know. So, I don't think this is right. De Weerd: Well, thank you for joining us tonight and sharing your concerns. Foldesi: Yeah. So, very concerned about the fence. That's what I am. De Weerd: Thank you. Foldesi: And I -- thank you. De Weerd: Any questions from Council? Bird: I have none. De Weerd: Thank you for joining us. Coles: Virginia Donoso was the only other individual to sign up. De Weerd: Okay. Coles: She did indicate no. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Do we not usually require fencing around storage units? De Weerd: Josh. Beach: We do and they are proposing that, so -- if I could, can I -- can I show you -- De Weerd: Yes, please. Beach: -- first where he lives, so you know where we are referring to. So, this is the Foldesi property right here, just -- just east of and up against Ten Mile Road. Meridian City Council July 25, 2017 Page 30 of 86 I believe he's referring to Ten Mile Road. I believe he's referring to the barrier that will be -- or the wall that will be -- there is a -- they are proposing to do some sort of a landscape buffer and, then, in this area here I believe he mentioned as well -- as you can see that is an ingress and egress and utility easement, so the -- that's where the water will be looped out to Ten Mile Road through that area and that was also going to serve as an emergency access. So, that easement is already in place. De Weerd: And that easement is in place on his -- on his property? Beach: And my understanding was that this -- these used to be one parcel that were -- part of this was sold and maybe Mr. Foldesi can -- can clarify that, but they sold the back part off to Stor-It to expand their storage business. Stor-It currently has an operation just on the parcel south of this and this is just an expansion of an existing operation. De Weerd: Can you maybe show us where -- so, there is already a storage facility out there. Beach: I can show you a map, Madam Mayor. As you can see on t he map here this is the wastewater treatment facility here. This is the existing Stor-It facility. This is the area that covers the application this evening, up until about right there. This is the Foldesi property and Warren just indicated to me he believes that the fence they are talking about is on the north side. That fence is part of the Citadel storage project and not part of what we are reviewing this evening. De Weerd: Okay. That was helpful. We are not talking about that project tonight. Beach: If you'd like to see that I'm happy to pull that plan up for you. I have it on my computer. Stor-It -- De Weerd: No. I think we need to -- Beach: What we are talking about, yeah. De Weerd: Yeah. Thank you. I appreciate that offer, but I think we need to keep it -- so, then, how do you get back to this facility with that easement that you showed? Beach: How would you -- Madam Mayor, how would you get to this facility? De Weerd: Uh-huh. Beach: They have an existing access point down here for their -- for their existing Stor-It and that will -- Meridian City Council July 25, 2017 Page 31 of 86 De Weerd: And they have an emergency at that -- Beach: -- circulate up to here and that will just be an emergency exit. De Weerd: Oh. Beach: There is an existing access point to Ten Mile Road. De Weerd: So, this is just an expansion of the current facility? Beach: You got it. De Weerd: Thank you. But now I don't understand the access. I do understand that -- like the most recent one we approved had to have an emergenc y access. We are asking that of this one and that access -- Beach: Correct. So, this is the main access point for the existing Stor -It facility -- De Weerd: Uh-huh. Beach: -- and they will be able to utilize this area to get up to their expansion up here. Fire is requiring them to have another emergency access. I think what you are referring to, Madam Mayor, is the condition we have placed on them for the Citadel storage to be able to utilize emergency access for the -- De Weerd: Oh. Beach: -- for them to get out to Ten Mile Road. De Weerd: Okay. Beach: That's an exact -- what -- the condition kind of lines up with where the water will loop out and as you -- as Mrs. Butler indicated, she's okay with the water being looped, but they are not necessarily okay with the emergency access from the Citadel storage going through their facility to get out to Ten Mile Road. De Weerd: Okay. I think I am finally tracking you, so -- yes. Callaham: Hi. I'm Craig Callaham with Quadrant Consulting. 1904 West Overland, Boise, Idaho. De Weerd: Thank you. Meridian City Council July 25, 2017 Page 32 of 86 Callaham: I would be happy to clear up any of these site plan questions that you might have if I could. This is an existing storage unit -- and I can't find the mouse that -- it has an entry on the southern part of it and it currently has an emergency exit that's paved out on the north side of it. We are planning on adding this portion of the storage unit onto that, utilizing those two entryways, so there is no -- there is no emergency exit on Mr. Foldesi's property in addition to that that's already existing on the existing storage unit and we have a 40 foot buffer planned in between Mr. Foldesi's property line and our first storage unit, so that -- he's got a garden there right now and we are hoping to be able to let him use as much of that area as possible and like they were saying, the fence line that he is concerned with on the north side of the property line, the Citadel -- Citadel's property, so -- De Weerd: But you will be putting in a fence from your property? Callaham: If we put in a fence on the property line that would negate him using that 40 foot buffer that he currently has as a garden, so we are -- we are hoping to be able to allow him to use as much of that garden space as -- as he wishes and, then, the back of the building would be the security fence. De Weerd: Okay. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Does that concession qualify as -- isn't there a 25 foot landscape buffer adjacent to residential uses? Would that garden be the landscape buffer? Beach: As long as it meets the standards in the UDC. We will have to look at that to make sure that it does. So, I think -- the applicant still has to provide that. So just because there is a garden there doesn't necessarily mean they don't have to provide a buffer, because this could be sold to anybody to do any other type of business there and we have to -- we have to buffer the residential use. Absolutely. Callaham: I believe that buffer is five feet -- or it's 20 feet. I'm sorry. And so, then, we are trying to give them an extra 20 feet there to the property line. Borton: Yeah. So, Madam Mayor, I'm not sure I have my head around that. I get the intention, but how -- if the condition -- I think it's 25 feet and how you comply with the 25 foot landscape buffer in a manner that doesn't destroy the garden that you're trying to preserve -- I don't know how that happens. But -- so that's one question. The other question -- and, Josh, maybe you can mark it. You made reference, which I appreciate, to the existing access on Ten Mile and, then, the existing emergency access that already exists. Can you mark that? Meridian City Council July 25, 2017 Page 33 of 86 Beach: Go back to the map. Sure. Borton: Which is why there wasn't a necessity for a -- Beach: Correct. Borton: -- second emergency access to the north. Callaham: That was a condition for the first storage unit that went in . So, it's already got both its main access and its emergency access and so, then, this is just an extension of that same project, using those two existing -- Beach: Do you see the hand here? This is the existing emergency access -- Borton: Okay. Beach: -- and the main access is here. Borton: Perfect. De Weerd: Any other questions from Council? Cavener: Madam Mayor, just -- De Weerd: Mr. Cavener. Cavener: Josh, just -- I think you went over this -- in fact, I know you did, but I just can't remember. The Citadel Storage has its own emergency access as well. Beach: So no. Cavener: Okay. Beach: Part of their -- part of their project was -- they have -- their project is split into two phases. The fire department was agreeable to them developing the first phase with a certain amount of square footage, but the second phase was not able to be developed until they obtained an emergency access. So, staff's -- staff was hoping that the applicants would work together and I understand why there is competition there, they are both the same -- the same use to -- the emergency access for that second phase. The Conger Group will have to work to figure that out on their own. Cavener: So, then, Madam Mayor -- Beach: They have not agreed to do that tonight. Meridian City Council July 25, 2017 Page 34 of 86 Cavener: I guess question, then, for the applicant. Emergency access, pretty big deal. Can you share with me why the opposition to providing emergency access? Callaham: We already have access for emergency, so it's not a problem for us, because it's already there for us, and Citadel hasn't approached the owner about providing an access for them. Cavener: Okay. Butler: I'm Joann Butler. That is a very big concern. These -- these storage units are rented out by other private individuals and we have to provide security for that site. That's exactly why Citadel has a -- the city did discuss trying to get Citadel to provide cross-access to -- either to the north or to the south and Citadel was successful in discussing with the city and getting their condition of approval changed to say that they would only provide access -- cross-access to other properties if their site did not develop as a storage facility and so -- and the reason they got that condition of approval was because they were very concerned about security as well and so they did not want to provide cross - access into their site if they developed as a storage facility and the issue is true for Stor-It as well and so that's why they cannot provide cross-access to another private property. Cavener: Thank you. De Weerd: Any other questions from Council? Any other testimony? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Seeing no more, I would move that we close the public hearing on H-2017- 0071. Milam: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. Any opposed? MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Okay. Bird: Madam Mayor? Meridian City Council July 25, 2017 Page 35 of 86 De Weerd: Mr. Bird. Bird: I move we approve H-2017-0071 and include all staff, applicant and public testimony. Milam: Second. De Weerd: I have a motion and a second to approve 9-E. Did you want to provide clarification on 1.1.1.C? Bird: The cross-access? De Weerd: Yes. The emergency -- Bird: No. I believe that we are on this application and the previous application didn't want to do it, so I don't believe we should tie these people's hands to it either. Milam: Second agrees. De Weerd: Okay. Any discussion? Mr. Borton. Borton: Madam Mayor. If a head nod is appropriate, if -- if the -- what was just said -- is the removal of 1.1.1.C -- a complete removal of that condition doesn't negate the existing condition on the looping water; correct? That was a redundant reference? Sorry. I just wanted to be clear. Beach: Let me pull that up. I want to make sure we are not sideways, too. Borton: Yes. Beach: It is not necessary and the loop is still required. Yes. Borton: Okay. Thanks. De Weerd: Okay. If there is no further discussion, Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. Thank you. MOTION CARRIED: FIVE AYES. ONE ABSENT. F. Public Hearing for Proposed Fall 2017 Fee Schedule of the Meridian Parks and Recreation Department Meridian City Council July 25, 2017 Page 36 of 86 1. Resolution No. 17-2021: A Resolution Adopting the Fall 2017 Fee Schedule of the Meridian Parks and Recreation Department; Authorizing the Meridian Parks and Recreation Department to Collect Such Fees; and Providing an Effective Date De Weerd: Okay. Item 9-F is a public hearing for our fee schedule -- 2017 fee schedule. We have Jake here. Hi, Jake. Let's talk recreation. Garo: Let's talk. Thank you, Madam Mayor, Members of the Council. Sprint to the fall is here. Our fall activity guide is currently in production. We will get it back from the Press Tribune -- well, it's been back. It's currently in the hands of instructors chopping it up, going through edits, but that will be in the mail on August 11th, with fall classes beginning September 4th and just stand here before you this evening to approve the new class fee schedule for 2017 fall. De Weerd: Council, any questions? Bird: I have none. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just curious. Anything new and exciting to share? Garo: Good thing is is there is a lot of interest with -- with our -- at the community center with the time slots in the morning and the time slots in the evening full with current instructors. They keep coming back each year, so it makes it difficult for new instructors to find times that are available to offer programs for the youth in the evenings. We have got -- we have got a number of times slots open during the day, but that -- you know, obviously, when school is in session that lends itself difficult to program for youth, but, yeah, with -- with Home Court coming on board I think that we can expand our p rograms, plus the additional space over there once we get to obtain that space, but currently now there is -- everybody is on board that's been with us and looking to expand once we -- we get more space for sure. Cavener: Okay. De Weerd: Any other questions for Jake? Thank you. Garo: All right. Thanks. Meridian City Council July 25, 2017 Page 37 of 86 De Weerd: This is a public hearing. Is there anyone who wishes to provide testimony on this? Okay. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Seeing no one is here to testify, I move we close the public hearing on the purposed fall 2017 fee schedule. Palmer: Second. De Weerd: I have a motion and a second to approve Item -- Cavener: Close the public hearing. De Weerd: Close the public hearing. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Cavener: Madam Mayor? De Weerd: F-1 is Resolution 17-2021. Mr. Cavener. Cavener: I move we approve Resolution 17-2021 adopting the fall 2017 fee schedule. Palmer: Second. De Weerd: I have a motion and a second to approve Item 9 -F-1. Any discussion? Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. G. (Originally 9E) Public Hearing for Community Development Block Grant (CDBG) Program Five-Year Consolidated Plan 2017-2021 and Program Year 2017 Action Plan De Weerd: Item 9-G is a public hearing for our CDBG and I will turn this over to Chris. Meridian City Council July 25, 2017 Page 38 of 86 Pope: Madam Mayor, Members of the Council, great to be in front of you again this evening. So, going forward today we are going to talk about -- and open the public hearing here for the 2017 to 2021 consolidated plan and the 2017 action plan for the Community Development Block Grant program for the city. There has been a public comment period that's been going on for the last month or so. It began on June 23rd that we have been taking public comment since then and culminating in this meeting here today. Just a quick overview for -- to remind you all of what we are proposing and what we are talking about today and also for anybody who doesn't know what we are talking about, just some information. HUD, as part of our participation in the Community Development Block Grant entitlement program -- sorry -- the US Department of Housing and Urban Development at the federal level requires the city to do a five year consolidated plan that outlines the city's community development priorities, needs, and goals every five years. In addition to that every year we go through an action planning process that talks about how we utilize the funds that we are being given. As part of this consolidated plan that we went through this year, this process, we utilized input from many different partners, stakeholders in the community, and citizens to come up with some needs, priorities, and goals that I want to briefly present. Here in front of you are the -- are the main high priority needs that we have identified for the next five years in the community in terms of community development. So, improvements and the economic stability for residents who are low income and others -- and other residents, particularly those who are fleeing domestic violence and those individuals who have special needs . In addition to that, homeownership opportunities for lower to moderate income residents. I don't think there is anything more that needs to be said about the housing market right now in our community and the housing needs that exist here. In addition to that, rental assistance and affordable rental units are a very high priority and a high need for us here. In addition to the ability to improve the weatherization and rehabilitation of our housing stock. Increasing the accessibility of the community, both in terms of sidewalks, public facilities, infrastructures, and ADA improvements as necessary and also the promotion and the incentivization of fair housing practice and affordable housing development here in the community. All of these have been -- have been listed as high priority needs in the consolidated plan. As a consequence of those we have some high priorities and the goals associated with those that we are looking at and presenting to you and we are asking over the next five years that the city make it a priority to support projects that are aimed at improving the accessibility of our public facilities. Also supporting down payment assistance and homeownership counseling programs. Exploring home rehab programs. Supporting social service organizations and programs that benefit the low income residents of our community. Exploring the opportunities to support those who are fleeing domestic violence and working regionally to improve our transportation options -- options for the residents here. As a consequence of this we are -- as a consequence of this five year plan every year we have to come up with an action plan that, in essence, tries to meet the goals and address the priorities and Meridian City Council July 25, 2017 Page 39 of 86 needs that are listed in that con plan . What we have here for the 2017 action plan is a list of the projects and activities that we are recommending to you all and to the public for funding, utilizing the CDBG entitlement grant that we are getting from HUD for this next year. That grant in total is 349,075 dollars, which, as I mentioned previously, is a reduction of about 15,000 dollars in our overall grant entitlement from the previous year, but with that the -- the projects that are in front of you are -- their allocations are listed here. The program administration for housing activities we are recommending that it be funded at 69,826 dollars. The sidewalk construction project, which will take place in one of the low to moderate income areas of the community, being headed by Meridian Development Corporation, being funded at 147,000 dollars. Again, this is phase one of that construction project. In the future -- and hopefully in the next program year -- more funding will be needed to complete that project. Funding the Meridian Food Bank at 40,000 dollars for this next year to provide hunger relief programs to our residents. Ten thousand dollars to the youth scholarship program at the Boys and Girls Club of Ada county, in addition to 2,250 dollars to Jessie Tree for their services with emergency rental assistance for those who are facing eviction. And in addition to that some home buyers assistance programs for Neighbor Works Boise and, then, the Ada Boise Housing Authority coming out to 30,000 dollars for Neighbor Works Boise and, then, another 50 for the Housing Authority. So, this is kind of what we are presenting to you today. This is the big highlights of our plans. The consolidated and actions together came out to be 200 or more pages. There is a lot of stuff that's in it in terms of the details of the particular state of things in our community, but these are kind of the high level recommendations that we are making to you all today. As I mentioned previously, the public comment periods have been going on for about a week -- sorry -- month and to this day we have received no written public comments, nor any oral public comments. However, there have been some internal comment that have been received just within those who work with this program about some -- some of the administrative constraints that we put on ourselves. In prior consolidated plans there was just some suggestions on adjusting those. So, there will be revisions to the plans that have been presented coming forth regarding those. You will have a full rundown of what those changes will be . Mostly they are going to be looking at where we are putting our public notices, where the federal government requires us to publish public notices for events like this. The public review process has been going on -- again the 23rd is when that public commentary period started. There have been public notices that were put in both the Idaho Statesman and the Idaho Press Tribune on the 28th, 30th and the 11th of both June and July. The public presentation two weeks ago of this plan and today we are asking that you open a public hearing. Based on the comments that I will receive today we will make revisions to the plan as necessary and to come back to you on August 8th in workshop for the adoption of both of these plans. Our intention is to get all the information to you as quickly as possible, to take any comments you may have with the revision, so that we can get that onto the Consent Agenda for that meeting. I want -- I would make that clear that we are not asking you to adopt these plans today . But with that I'd Meridian City Council July 25, 2017 Page 40 of 86 like to take any questions and ask you -- invite you to open the public hearing for public comment and, then, accordingly, again, just a reminder, we will do revisions and bring this fact to you on the Consent Agenda in two weeks. Any questions? De Weerd: Thank you, Chris. Council, any questions? Bird: I have none, Mayor. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Question and a comment. First comment. Chris, my apologies, you reached out to me multiple times to connect and I failed multiple times over , so I appreciate your patience and my apologies for no t making our meeting. Give me a sense of -- sure, a lot of national rhetoric about federal dollars and turning them back, so if -- hypothetical situation. Council decides we don't want to take these dollars. We don't want to do any of the projects with them. What happens to the money? Pope: Madam Mayor, Council Member Cavener, as long as this program is around at the federal level that money will go to another community. We can -- it's not abnormal for a community to choose not to participate as an entitlement community in these programs, particularly with HUD, but, essentially, Meridian leaving the pool will allow that money to be put into another community who will utilize it and that's a decision you guys would have to make . But there is -- there is a lot of questions about whether or not this is effective -- at the federal level right now questions about whether or not CDBG has truly made an impact. I would through -- I would testify publicly that through both my time here and working in Pittsburgh on these project they definitely do make an impact in the community and in the lives of the people and I would never suggest that you guys should not be a part of this program, but in terms of I guess getting back to your question, turning down this opportunity in terms of utilizing these funds in Meridian would just divert them to another community. Cavener: Thank you. De Weerd: Okay. Any other -- Borton: Yeah. Madam Mayor? De Weerd: Mr. Borton. Meridian City Council July 25, 2017 Page 41 of 86 Borton: Was there -- was there risk when a community does that there is -- that there is a certain claw back provisions from the federal government that could require repayment of previously distributed proceeds? Pope: Madam Mayor, Council Member Borton, in the short answer yes and in short answer no. It entirely depends on the projects that are in play at the time . So, for example, you recently approved a subrecipient agreement with Meridian Development Corporation to begin the design of the LMI streetlight project, which is in front of you now. At HUD level you cannot begin a design project and, then, close it out until the construction is completed. So, if for whatever reason you guys were to just get out of the program right now and not approve any of these things, there is a high likelihood that the funding of 60,000 dollars that was approved for design would need to be paid back and, then, I don't know the legal implications of that, since we already have agreements for those. I don't know what would happen in that case. But it really depends on the project. There is a lot of flexibility that we have with what's on the table right now in terms of what we are working on. We have a lot of in-house projects in particular, in-house infrastructure and public facility projects with our streetlights going on, which gives us a lot more flexibility of what we want to do, because we are under contract with ourselves. But in other cases, some of the public service projects that we have going on, we do make an agreement with them and, then, depending on how that all goes out and what the break is like between us and the federal government with this, would really depend on the claw back that we might have to face. Borton: Thank you. De Weerd: Okay. Any further questions? Thank you, Chris. Is there any public testimony on this? Yes, Ralph. Thank you for joining us. We always love to have you here. If you will, please, state your name and address for the record. Chappell: Ralph Chappell. 1899 South Swan, Meridian. De Weerd: Thank you. Chappell: Now, this program here, it's all about wants versus needs. Now, I was here in chambers when you did your -- your budget thing and you had some items on that list that, okay, we are not going to cover that and you had some you said, well, yeah, we can do that one, but let's cut the money down a little bit. So, you came up with the list right there. Now, you went over the request, you assessed it once, some were taken off the list, some had the dollar amount reduced. What was not taken into account is where is that money coming from. Simple. It's coming from the federal government, which is 20 trillion dollars in debt. That's 20 by 12 zeros after it. That's a heck of a lot of money and it's going up and up. The federal government doesn't have a budget. You guys do. They just print more money and if that does not cover the demands, then, they borrow Meridian City Council July 25, 2017 Page 42 of 86 from a foreign country. Now, we as a city have a balanced budget. You as the elected officials spend many hours on details -- and I sat here for -- your directors come to you with projects they would like to spend money on. To your credit you answer them where are you getting the money. Mr. Bird in particular was like show me the money. They had to show how they were going to come up with the money and if you were satisfied with their explanation you approved their budget. The state of Idaho does the same thing, only with larger amounts than the City of Meridian. Families do the same thing and they use a budget. So, once they are given a priority and then -- and their needs. The needs are taking a priority over the wants and the wants are given a priority and t he money is saved to cover the want. Some use a credit card and they go deeper in debt. The money you are considering from the federal government is put on a credit account. That account now is at 23 trillion dollars and growing. This money for CDBG is part of that debt. I do not know how many cities utilize this program to cover items that should be covered with local funds. Where is it morally correct to take this money and expect the future generations to pay for it ? It's -- morally it's corrupt. The project uses tens of thousands of dollars just for administration fees. My grandchildren, which are now three and six years old, they are going to have to help pay for this and it's been used to pay for the wants of the City of Meridian. The amounts of -- that you're asking -- you're asking for is 350,000 dollars. By the time they get older enough to start paying it's going to be in the millions of dollars, all going to have to be paid by somebody somewhere. De Weerd: Ralph, I need you to summarize. Chappell: Oh, I'm going to summarize. De Weerd: Okay. I need you to wrap up. Chappell: I'm going to do that. De Weerd: Okay. Chappell: Since the inception of this thing in 1974 over 150 billion dollars has been paid out. You guys went through a budget process and your CFO asked you to take into consideration a three percent increase in property taxes. If you go to people that give me my money and I ask them for three percent they will say, sorry, buddy, you get what you got . That's it. The demographics here of the city are changing. We are getting more and more senior citizens like myself. We have a certain amount of money and that's -- that's it and now you are going to come ask for 350,00 dollars. If you decide to app rove this grant, I'd like for each of you to explain to the citizens of Meridian why you believe this approval to be morally proper to place a monetary burden on our future. In regards to the view that if we as the citizens of Meridian do not take this grant some other city will, my response is let them explain to their citizens why they believe it is morally Meridian City Council July 25, 2017 Page 43 of 86 proper to burden their children and grandchildren with this debt and I am against this thing all the way. Thank you. De Weerd: Thank you, Ralph. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, I did not put him up to that. Thank you, Ralph. Yeah. Thanks. If I could put on my citizen hat and maybe ask Chris a question. The home buyer assistance programs, how do those work? Is it like grants for down payment or how exactly do those function? Pope: Madam Mayor, Council Member Palmer, yes, down payment, closing costs, sometimes principal buy down assistance as well. It entirely depends. There are -- there are income limits, obviously, on those who are applying and whether or not they can be approved. In addition, there are also income -- or there are price limits on the houses that can be purchased, so you wouldn't see somebody who is low income trying to go and buy an 800,000 dollar house in Meridian. Something -- we work with great partners who have all their procedures and processes, particularly the Housing Authority, who is also kind of a federal entity in a way -- do their best to make sure that those who are getting assistance are getting the right amount of assistance, the right assistance in the way that they need it, that won't burden them -- I would guess buying a property that won't burden them, but will actually enhance their opportunity to thrive in the community. But in terms of the money, where it's used and what it's used for, it, essentially, most of the time is coming down to closing costs assista nce and down payment assistance. But in addition to that, I do want to make it clear, it's not just a handout, it's -- if you want a home you can come and get it. Both programs -- both the Neighbor Works Boise and at the Housing Authority require buy in. There are certain percentages that are proportions of down payments and closing costs that have to be covered by the home buyer as well, so it's not just a free kind of a home, it's -- you do have to buy in and have money saved and -- particularly with Neighbor Works Boise, you have to go through a whole home buy and credit counseling class before you can be approved. So, there is a whole process that kind of goes along with that that is enable to educate and enhance the opportunity of those who want to live in Meridian who maybe for financial reasons just initially couldn't have. Palmer: Madam Mayor. Thank you, Chris. And in my -- again wearing my citizen hat here and giving you some public testimony, so you will at least have two for your records. In my -- my day job I underwrite car loans half my day as they come in. I have got about a dozen that come in during the day. I haven't looked at them, a promise to the citizens, but as we are doing that we look at where their down payment is coming from. We -- we don't put as much weight Meridian City Council July 25, 2017 Page 44 of 86 towards our down payment consideration when it's a first time car buyer that has no credit and their parents are giving them half of their down payment, because it's -- it's not so much our equity position in the vehicle that we are interested in, it's the -- the pain that it takes for that person to hand over a thousand dollars in cash to get a -- to buy a 5,000 dollar car, to have their 20 percent. If they have 800 dollars from their parents and 200 dollars from the m, they can walk away from that car and not think twice. So, I'm glad to hear that there is a lot of consideration into making sure that people aren't getting into homes that they are not going to be able to afford, but still there is that -- that psychological and pain factor of handing over cash to have your down payment to take ownership in what you're getting yourself into. I struggle with the -- with -- especially down payment, but home buyer assistance programs. You know, I expressed that I was going to be less opposed this year as in the previous year. The other programs -- you know, I echo Ralph, but that aside, the other programs that I feel are a better use of -- of the funds, but struggle again with those last year that were on the list. That's my public comment. Pope: Madam Mayor, Council Member -- if I may, Madam Mayor. Just a quick comment on that. And I do kind of want to -- to provide some assurance that this isn't -- particularly with the Neighbor Works grant of 30,000 dollars, isn't entirely a federally funded thing. Neighbor Works Boise recently received a grant from Wells Fargo in the amount of I think three or four million dollars for specifically the same idea, to provide low income residents with assistance in purchasing a home and it's a really great program, there is a lot of stipulations very similar to this, but the conversations that we have had and the agreement we are hoping -- part of our agreement that we are hoping to have with these funds is that these -- this money here is also leveraged with some of the funds from the private foundation, the private community, in order to kind of supplement and help more people, but also it's more than just the federal government giving us money to buy people houses, there is all sorts of individuals who are recognizing the housing needs of the individuals here in Meridian and that the private sector, the nonprofit sector, and the public sector are all coming together on this to try and help meet those needs here. So, I would just kind of throw it out there that it's -- I think this year in particular it's a little bit different than maybe we have gone -- gone about it before as part of the program -- the program with Neighbor Works Boise and Wells Fargo, there is an even bigger buy in requirement than what is usually required by these organizations in order to receive those funds and so the ownership, that accountability aspect of it is enhanced a little bit more this year than it has been previously. De Weerd: This does open the public comment and it will be back on the agenda on August 8th during our workshop for action. Hood: Madam Mayor, I just wanted to comment -- and Chris can correct me if I'm wrong, but I believe that this actually will close the public hearing and -- Meridian City Council July 25, 2017 Page 45 of 86 De Weerd: Just close the public hearing. Hood: -- any comments will be reflected in the document in the coming weeks and it will be placed on -- any direction given you -- given by you to Chris tonight will be the final action, anticipating your approval on the 8th of August. So, just wanted to clarify that -- De Weerd: Thank you for that. Hood: -- the public -- we are asking you to close the public hearing at the end of -- as part of the meeting tonight. De Weerd: Thank you. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Move that we close the public hearing on the CDBG five year consolidated plan. Palmer: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. H. (Originally 9-C) Approval of the Amended Revenues and Expenditures for Fiscal Year 2017 in the Amount of $116,445,331 De Weerd: Okay. You will see this back. Item 9-H is the item that you have in front of you for the amended revenue and expenditures for fiscal year 2017. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve the amended revenues and expenditures for fiscal year 2017 in the amount of 116,445,331 dollars and to bring back the proper paperwork and also get the proper paperwork out to the public. Milam: Second. Meridian City Council July 25, 2017 Page 46 of 86 De Weerd: I have a motion and a second to approve Item 9-H. Any discussion? Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. I. (Originally 9-D) Approval of the Tentative Proposed Revenues and Expenditures for Fiscal Year 2018 in the Amount of $154,853,276 De Weerd: Item 9-I is the approval of the tentative proposed revenues and expenditures for fiscal year 2018 for publication. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we approve the tentative proposed revenue and expenditures for fiscal year 2018 in the amount of 154,853,276 dollars and to get all the paperwork -- proper paperwork ready and get it out to the public -- Milam: Second. Bird: -- ready for a public hearing. De Weerd: I have a motion and a second. Any discussion? Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. J. Request for Sewer Service at 1035 E. Fairview De Weerd: Item 9-J is a request for sewer service at 1035 East Fairview and, Caleb, are you going to introduce this? Hood: Madam Mayor, I can by simply pulling up a map and letting you know you have -- you have a request before you to hook up to city sewer in advance of annexation or outside of the annexation process and we kind of talked about this Meridian City Council July 25, 2017 Page 47 of 86 today and it's a request of the -- you know, there is -- the requester is here and so having them go first -- you do have memos in your packet from both the Public Works and the Planning divisions, so if you would reference those. You also have -- you should have a letter from the applicant in your packet as well and the basis for their request. But with that, Madam Mayor, we would request, essentially, the applicant kick this off while I blow up a map and get you kind of oriented to the site. De Weerd: Okay. Very good. Thank you for joining us. If you will, please, state your name and address to the record. Clark: Yeah. Heath Clark. 251 East Front Street in Boise. I'm with the law firm Spink Butler and I'm representing the property owner. A member of the ownership group John Hager is here and we also have Mike Bevans with Sodalicious and so you do have my letter from July 11th and what we would like to discuss with the Council tonight is trying to find a practical solution to an issue that we have run up against in terms of trying to make this property available to Sodalicious for -- to lease. So, as Caleb is bringing that up, this property is a postage stamp, we will call it, parcel. It's an enclave within the county. It's a long time county property that's completely surrounded by city -- city property. As I mentioned, we are trying to get a path forward to have Sodalicious be a tenant that would involve adding a drive-thru to the property. There is three ways that that could happen and in the past this property has developed with its various uses with a sewer waiver that the city had -- had granted or notified the county that -- that sewer was not available at the property and , therefore, the use was changed and it was -- it was undertaken within the county's rules. That has recently changed, because sewer is now available at the property. So, if it were not available, a drive-thru use, such as Sodalicious, would be a permitted use in the county, they could just simply apply for a master site plan and be underway. That's changed, because the sewer is now at the property. So, the second way that this could go forward would be to annex directly into the city at this time and that would require an annexation application, obviously, and, then, it would also require a conditional use permit, because the drive-thru use is not a straight permitted use in the city, like it would be in the county. In addition that raises the question of the billboard that's located on the property, which I'm sure we will be talking quit at length about as we go through this process . So, finally, the third way that we have identified and what -- and the reason that I'm here tonight is to talk about a pre-annexation connection agreement and this is provided for in -- in Meridian Code under Title 9, Section 9-4-26.8.3, and it allows the Council to allow a property to connect to sewer prior to annexation with, quote, reasonable conditions of granting the request. We have had a number of conversations with staff to try to figure this out and the letter -- with the request that I provided to you was the -- the culmination of all that. We are asking that the Council consider the request and, then, direct staff to work with us to come up with conditions if this is something that -- it's the Council's pleasure to instruct staff to pursue. So, that that brings us to the question of the billboard and the billboard was put in about a Meridian City Council July 25, 2017 Page 48 of 86 year ago. It's a video billboard. It's very high quality. It was a significant investment and the property I want to put it in , because they knew that -- that there had been a billboard at the property years ago for a long time and it was a permitted use in the county and that decision was made before this was a twinkle in anyone's eye and so the county issued the permit , it's now there, the investment has been made and so that was the reason that we suggested in the agreement a couple of different ways to go at this. One would be that if the billboard is taken down within ten years that we would initiate annexation proceedings within 20 days of -- of taking it down. If the billboard does not come down within the ten years -- we know everyone wants, you know, some sort of an end -- end game on the agreement and so the suggestion was that if it doesn't come down within those ten years it's probably not going to come down for the foreseeable future, so the suggestion was that it would be -- it would come in as a nonconforming use. Now, we have reviewed Mr. Hood's letter and we appreciated the comments that he made and I did want to just provide you with a little bit of response on those items, just so that you are aware of where we are. With regard to working with Ada county to design the property in a way to meet both city and county standards, we don't see an issue with that. We have tried to look at them and see if they align . If we do identify any issues we would bring that back to you. With regard to cross-access, we are happy to work on cross- access, so long as it doesn’t prevent the use of the property as a drive-thru and, then, so long as it doesn't result in a billboard -- in an issue with a billboard remaining in its current location. So, what is the long -- the long and the short of all of this? In broad terms we would like to invest the time and effort to bring in a new tenant, to bring in a new business into the City of Meridian, someone -- a business that we think everyone would like to have here . It's a great spot for their proposed use. It's Fairview. It's about as drive-thru friendly as drive-thru friendly gets. We would also like to have the connection to sewer , but, on the other hand, we have a functioning drain field and the billboard is not something that we feel like financially we can -- we can just simply walk away from. We think there is room to find agreement, but we are -- and we are looking to have this conversation with the Council to try to figure out a way -- a way forward. With that I would like to give the opportunity to Mike Bevans with Sodalicious to provide a couple of comments and, then, I would be more than happy to have a conversation with the Council about what your thoughts might be and maybe ways that we can try to sort this out. So, I will turn it over to Mike. De Weerd: Good evening. Thank you for being here. If you will state your name and address for the record. Bevans: Michael Bevans. I'm actually in Orem, Utah, at the moment. Thank you, Madam Mayor -- De Weerd: That's all right. We won't hold it against you. Meridian City Council July 25, 2017 Page 49 of 86 Bevans: Thank you, Madam Mayor and Members of Council. I just wanted to share a few words about the company that you are potentially getting here in the community. We are a very community oriented company. We are family owned, but are also very family friend -- family friendly -- family friendly. We have provided jobs for anyone from the teenagers in the area , to the single moms, to the college kids, to the established parents in our communities as well. In addition to what we provide to the community, we are very community involved and active in our donations back to the community. We sponsor many youth sports programs in schools, as well as outside of schools. We sponsor a lot of band groups and various sorts of fundraising for -- for community projects or for special projects related to fallen firefighters and their families, those types of events we get behind and we sponsor and we help provide donations for those types of events. We are expanding into this area. We are not currently in Idaho. This would be one of our first facilities -- one of our first locations, so we are very excited about the community, we are very excited to be part of the community and even, Madam Mayor, I know I'm living in Orem, Utah, but as soon as the first stores open I'm actually bringing my family and we are relocating to the area as well. So, that's our commitment to this business in this area and it's our commitment to want to be part of the community. With that we are kind of in the middle of this. We are -- our interest I believe are just the -- we want to open the store, we want to start the business and offering our products to the community here and be part of that. We hope with that -- that both the city and the landowner, we can find some kind of a mutual agreement that is beneficial for both sides and allows us to proceed with our plans in the near future and thank you for your time, Madam Mayor and Members of Council. De Weerd: Thank you. Clark: So, I'm ready to be a pin cushion. So, if there are questions that the Council has I'm more than happy to try to -- to try to answer them. Bird: Madam Mayor? De Weerd: Thank you, Heath. Mr. Bird. Bird: When was billboard agreement enter into? Do you know? Clark: Madam Mayor, Councilman Bird, the -- the billboard was constructed in April of 2016 and it is owned by the property owner . It's not your typical situation where it's leased out to an outdoor advertising business. Bird: Yeah. I knew it was pretty new. Clark: I would add to that, though, it's my understanding that there was a billboard on the property prior and, then, it was gone for a little while and, then, came back with -- Meridian City Council July 25, 2017 Page 50 of 86 Bird: If my memory is right, that is about the location of the entry into the old Meridian outdoor theater. That's probably what happened to the billboards. Nary: Madam Mayor? De Weerd: Wow. That's a good memory. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Thank you, Madam Mayor, Members of the Council. I mean we have had some internal discussions, as well as with Mr. Clark and his client. For the Council members, the policy decision is really what we are here about. In the past when properties have asked to either hook up to services they were not annexable and so the decision point was simply that the services were available, but they couldn't be annexed. This property is annexable, because it is surrounded by the city. So, the policy decision would be different than previous councils have had, which is your call. The -- the fourth option that Mr. Clark didn't mention -- and he did say they have a working drain field. I mean in the past the policy has been if the services are available, then, we can make them available and, then, they would annex in the future. Here if you -- if you grant the waiver, which is a different policy decision than you have made previously, they can function and operate without the city services . They do have water, which they have had for about 30 years, but they don't have sewer. So, it's really only about sewer that we are talking about and if you look at Mr. Clark's letter, I mean their offer is to annex into the city in ten years, but still leave the billboard. So, that's a much different policy choice than you have made in other even recent annexations and such. So, I just wanted to give you some background. I mean -- and this is an unusual one, because normally it's either been the service is available and they can't annex or they can annex and the service isn't available. So, this is a little bit unusual in that regard, so I thought that might help. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Probably a question for staff. What -- if we were to do nothing, not allow hook up to sewer, what businesses could operate in there still in the county as it is? Just things that wouldn't necessarily need a hook up to sewer that would be able to function properly on the septic as it exists? Hood: Madam Mayor, Councilman Palmer, that's probably a better question for Mr. Clark. I don't know Ada county's code. I know in speaking with their staff fairly briefly about this site and them questioning us, hey, are you going to issue Meridian City Council July 25, 2017 Page 51 of 86 the letter again granting the waiver and we are like, well, no, sewer is coming to the property, so we -- we won't be issuing the letter this time. It's -- I would guess -- I would venture a guess, just based on that conversation off their code -- because, again, I don't know their code very well at all -- any other similar administrative offices, so a Payday loan type of a place I believe or title loan company type of a place before, anything similar like that I believe could go in administratively. It's the drive-thru use. It's still an administrative approval through the county, but it is -- it's a new use still, because it's a drive-thru. So, again, I don't know exactly how they classify those commercial businesses, but a similar office retail type of user could still go in there I would venture a guess. But, again, I would -- I would defer to the applicant, as I'm not -- I have had some of those conversations with the county. Clark: And Madam Mayor, Councilman Palmer, the -- the answer -- that's correct. And the -- the point of all this is that when we -- when we started having conversations with Sodalicious they needed to have a drive-thru, so that meant changing use, which meant that the county had to reach out to the city and find out if the sewer waiver was still available, which led us into this entire discussion. If the waiver is not granted or if there is not an agreement, then, it -- functionally what happens is you're -- you're locking the use into place, because the applicant has a strong incentive to keep that billboard. So that means a light office, title loan, whatever type of use that's very similar to the existing one is what you will see there for the foreseeable future. What this does is that -- we are trying to find a creative way to modify the use, bringing in something that we think is very appropriate for Fairview given its transit nature, and a great user. So, that's what we are trying to accomplish. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. And it's easy for us as government to overcomplicate things, making them bigger issues than they are. Like Mr. Nary pointed out, it's had water for 30 years. They are just asking to hook up the sewer now that it's available, thanks to the property to the east, and the county has asked us to try to start annexing these enclaves, but they have ignored our requests that if -- if they want us to do that to stop allowing things, such as billboards, in -- on those properties. They chose to do that, then, I think they need to stay the responsible party over the property. But we have an opportunity to bring in a very community minded employer to fill the property, take care of the weed infested area that it is, pave over the existing gravel, hook it up to sewer and, then, he will have the incentive to start working on over time, the property owners, to work out a resolution to the billboard issue. So, that eventually they could come in and be annexed and go through the normal process of being within the city. But in the meantime I think it's appropriate that they hookup to sewer, complete the water and sewer hookup, so -- to the services that we provide and open a business, Meridian City Council July 25, 2017 Page 52 of 86 start employing some people and providing a service for us and continue on in the county for now. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, is this -- is this the only piece of -- parcel that the owner has or is there -- is there more? Does the same owner own multiple parcels within that section? Are we going to see more billboards going up I guess is really what I'm looking for. Clark: The answer is yes. De Weerd: If you will, please, state your name and address for the record. Hager: Yeah. Madam Mayor, Members of the Council, my name is Jonathan Hager. I live at 3664 North Summer Park Place here in Meridian. I'm a minority owner in the property. Alturas is -- Alturas Capital is represented by Heath -- is the majority owner and so I am here because they were unavailable. We don't own any other properties in this area, neither myself nor Alturas are in the outdoor advertising business. We are in the real estate investment business. We picked up this property at a foreclosure auction back in 2011 during the downturn and, honestly, the only reason there is a billboard there is because there was one when we purchased it. It came down, because the owner of it had -- was unwilling to honor the agreement that existed when we purc hased property in foreclosure and so he elected to take it down, rather than continue in his obligation to pay us a portion of what the rents were and so this is the only billboard we operate. As you are all aware of the code, you know, the -- I know Alturas has other land holdings and property holdings in Meridian, but if they are already annexed into the city, billboards aren't allowed and so we are -- we are not in the business to go out and find more billboards and this is the only piece we own on Fairview. Is that -- Milam: Yeah. Thank you. Hager: Okay. Milam: Madam Mayor? De Weerd: Yes. Milam: So, why not -- so, why not just annex the property now with an agreement to take down the billboard in ten years? Meridian City Council July 25, 2017 Page 53 of 86 Clark: Madam Mayor, Councilman Milam, the -- we are certainly open to considering, you know, various alternatives. What we have proposed is based in the code where it allows for the sewer to be connected now, annexation in a future date, whereas they general -- they tend to align. If the -- if the Council wants to look at an annexation with the -- with the billboard coming in now, you know, we are, obviously, open to considering different alternatives, but what we are not comfortable doing at this point is committing to a specific time frame for taking down the billboard, because the -- the financial hit is just, frankly, too severe. It's -- it's an enormous financial loss to take down that billboard. Milam: In ten years? Clark: In -- in a matter of a few years the billboard will be paid for and it's -- and that is a revenue stream that is really difficult to -- to give up. De Weerd: So, there is -- there is no interest in saying in ten, 20 years we feel we have -- we have hit that mark that it makes it reasonable -- I mean you knew it was a nonconforming use when you put it in and you 're surrounded on all sides by the city, so you are, essentially, benefiting from being in the city and not in the country, but you can't come up with some kind of a -- an offer to the city to say we believe that this amount of time seems to -- to fit a business plan. Clark: Madam Mayor, if I may, the -- the -- and this is just a technicality, so take it for what it's worth, but when the owners put the proper -- put the billboard in it was not a nonconforming use, it was a permitted use. This is county property today, so -- and there was no discussion at that point that that was likely to change, except for with a forced annexation. At this point the -- it's an extremely valuable element of the property. The property is a postage stamp. It's very small and much of the revenue that is associated with that property comes from that billboard and so at this point the property owner is not prepared to mak e a commitment as to a specific amount of time to take that down, because it's something that could be -- even as a nonconforming use if it were to become one, you know, the parts of that sign could be replaced under the existing Meridian City Code, for example, to allow it to continue. So, it's -- what we are looking to do here is not to disrespect the city, you know, we are not trying to thumb our noses at any of the rules here, what we are trying to do is to -- to make the best of a -- of a difficult situation, so that we can help bring in a new business on this property. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. So, we have got a couple opportunities here. One, again, is to send that message to the county that, you know, the property owner Meridian City Council July 25, 2017 Page 54 of 86 doesn't want to remove the billboard, we are not going to annex it and you're responsible for the emergency services, whatnot -- not? Getting a head shake. Lavey: Madam Mayor? So, we are not opposed to this, but just -- let's put reality into this. You're surrounded by the city. We respond there. Clark: Sure. Lavey: We respond to all emergencies there and we deal with all emergencies there. If it's a simple report, we will probably even take a courtesy report instead of having a county deputy come take that report. If we really wanted to be sticklers we could say, yes, it is the county, you have to call the county to file that theft report or something. So, we already do that. We already handle that. The other thing on code enforcement. If you don't annex it we don't control any of -- or have any authority to do code enforcement issues. I would assume that with the new business coming in that there would be less code enforcement issues than there are now, but you won't have any control whatsoever if it remains county as far as code enforcement issues that may come up in the future. They are kind of asking for the cake and eating it, too. You know, if -- if you're going to ask for sewer, you got every city benefit already, you're just not paying for some of it. So, it's -- it's a judgment thing on your part. But we are already covering -- fire responds out there. We already respond out there. There is not much they are not getting. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Then that being the case, that doesn't change whether we annex it or not or allow Sodalicious to come in or not, we are still taking care of it. If it stays there or with -- I mean we would hope, I guess, then, without the code enforcement being our responsibility, that the -- the improvements that would take place from an existing business operating there would certainly -- I can't imagine it being worse than as it sits right now with the weeds growing like crazy and not being occupied. So, then, the other opportunity we have again is to -- to have an organization come in, employ people, they are going to clean up the property, I imagine that we would be able to set some requirements with an agreement to -- for landscaping and whatnot at least initially if we wouldn't necessarily, I don't know, be able to enforce it codewise later, to then be able to hook up and gain those services for the sewer or we can let it sit as it is. Regardless the billboard stays. We lucked out in our agreement or situation down the street with Maverik in that we got end dates on the billboards. That's not going to happen here. We are not going to have an end date. So, no matter what, those billboards are going to be there. So, we are going to have the billboards and weeds and title loan signs and maybe they will change out on occasion as other office size tenants come in or we can have a company come Meridian City Council July 25, 2017 Page 55 of 86 in, pave over the gravel, hook up to sewer, clean up the weeds, operate a business, maintain the property, employ people and still have the billboard. It's -- it's a no brainer to me. I mean we are tasked with making the city -- and, yes, we have policy, but that's why this meeting exists, that's why we are here, because we have the authority to override the policy and make the decision that's in the best interest of the city and to me the best inter est of the city is have another employer and clean up the property. The billboard is there no matter what. We don't have to annex it now, but, then, there is a tenant that has it -- we would hope he wouldn't want the billboard there and, then, he can spend the time, hopefully, trying to work with the property owner to make it go away so we can annex them in, but in the meantime which one do we want there for now. De Weerd: I guess, Council, you're kind of posed to -- you have two different options of going against policy. You have an option of cleaning up the property and having it annexed in, getting rid of an enclave and in dealing with the -- the nonconforming use of a billboard that has no end date or you're going to go against the policy of extending sewer to a property without the requirement of annexation. So, I think in -- in terms of cleaning that area up and, you know, I -- it's -- it's interesting to have the property owners stand here and say this is a money maker, but we are not going to take care of the property, which is kind of sad. But I do think that the proposal in front is to -- to clean it up and I think that the business owner has -- has said he would like to clean it up, he would like to put it into use and in doing so you're approving annexing a property to get it cleaned up with the use that's not conforming, but it's a better use. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I'm pro business, I would love to see the business come in, I would love to see this develop, cleaned up, whatever. I would like to see it annexed now and I think you can come up with an end date. I think -- I think you can. I mean you can pick a date -- we can't make decisions for generations beyond us -- I mean we do that, but we try not to and I think that you're putting us between a rock and a hard place and I really think that you can come up with a date and we want to work with you, we want to make this work, but it's going to take a little bit of give and a little bit of take. And, yes, it's a money maker and, like you said, in a couple years it's paid off and, then, the money is just pouring in. Well, you need to have a cutoff date for that. Keep the billboard and move it -- find a different property somewhere else and put it there. It could still be a money maker for you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council July 25, 2017 Page 56 of 86 Cavener: I would hope that we as a Council wouldn't tell a business owner how much or how little profit they are able to make on their property with their business. Sir, good for you. You have got a great business model and a great location and you're entitled to make as much money as you can on your investment. You have invested a lot of your value into that facility. Likewise, I say this time and time again, we are a community of value and the values that we bring -- values that the property owner is, quite frankly, able and eligible to take advantage of, is important to me and I have pounded this table hard enough just a little over a year ago saying look at the precedent that we are going to set when we set a timeline for businesses to annex outside of the county with billboards into Meridian and ten years I was flabbergasted that this Council was open to that idea. Ten years. But we are here today is that the value of our community isn't worth it for this applicant to put a timeline and that's fine, it's your business and you're reaping the value. Likewise we as a community of value can say we are going to hold up to our values and one of the values we are not going to permit billboards in our community. So, I appreciate your business and I appreciate the -- the tenant that you would want to bring in, but what we are asked to make as a decision tonight that impacts a property owner to bring in a potential tenant. Now, I would hope that Sodalicious is in Meridian for generations to come, but we don't know that. So, I struggle that we are making a decision, abandoning our values to allow for a tenant to come in , while very very valuable, but to abandon our values for that. To me it seems like a huge misstep for this Council. So, I'm opposed. De Weerd: Council, do you have any more questions for the applicant, the -- the potential of business that is interested in locating there? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: It looks like Mr. Bevans might want to comment further. De Weerd: If you will just restate your name for the record. Bevans: Michael Bevans. De Weerd: Thank you. Bevans: Madam Mayor, with your permission would it -- could I ask Councilman Cavener a question? De Weerd: Yes. Bevans: Is that -- would you be open to allowing the property owner to have the waiver and let them just operate and let them change the use and drive-thru and Meridian City Council July 25, 2017 Page 57 of 86 stay in the county then? Would that be something of interest to you? I'm -- and my interest here is can we find a middle ground here and I see your point of view, I appreciate it, I appreciate the values you're standing behind as a Council and I get that. With that statement what about a waiver to say we will let the waiver go, we will let you run in the county and you operate whatever the county allows you to do. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I would think generally I would be supportive of that. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And, Mike, do you mean not hooking up to sewer, just saying, yeah, we are still good with you, but we are not hooking up? Clark: I think that was some of the concern is not providing that service and not being able to -- I mean I get you lose the carrot, right? You lose that carrot to bring them in under your conditions, so maybe say, okay, well, it's not a permitted use, it's not a nonconforming, and continue to operate in the county, we will give the waiver to let you do that. I mean I'm not -- I shouldn't speak for the landlord, I guess I'm just trying to find some middle ground here and John might be able to say if that's something that they would go for. I think it would. De Weerd: And I guess that's just trading one value for another. We are trying to clean up these enclaves and where there is the opportunity to -- to clean up the septic systems in our community and -- by hooking up, it makes more sense environmentally, it is a policy, just like it's a policy to -- when you hook up you need to annex within 60 days. So, there is no compelling -- we have in the past provided a waiver, but usually there is a specific reason that is cited. This would have no other reason other than we don't want to annex in a piece of property and an undesired billboard when you have an opportunity to hook up , clean up, and deal with the billboard. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Then maybe we will try a few things and see where we get to where maybe there ends up being a majority in favor of something. Because I think that we -- if -- if he is going to be able to move in there -- I mean even, you know, with the septic, I think, again, for the safety of the -- the sanitary factor that we still get Meridian City Council July 25, 2017 Page 58 of 86 a better benefit if he's hooked up to -- to our sewer services. So, let's try that and see how that goes. I move we approve the request to hook up to the sewer services and remain in the county with no end date to the billboard, but that an application to annex be filed or applied for, whatever the lingo, within 60 days of the billboard coming down, whenever that might be. De Weerd: Do I have a second? Or perhaps another intent. Or another try. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And maybe procedurally I -- because it -- I believe it's -- it's yourself or a staff level decision to -- are you comfortable with us making the decision to allow it -- to continue the waiver or is that -- should that be done here? De Weerd: Continue to waiver -- Palmer: To allow the waiver to not have -- not connect to the sewer, but continue operating in the county with whatever they might approve. De Weerd: And have it look -- continue to look the way it looks, because we have no code enforcement authority for that? Borton: Madam Mayor? I think what I hear you saying -- De Weerd: Mr. Borton. Borton: The question before us isn't a waiver of the obligation to hookup, which would allow you, then, to continue to operate in the county. That request isn't today. The request today is a request to hook up to the city sewer absent an annexation. I think the first part is what you were saying if we had authority to do, but that's not the request before us. I think. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Council Member Borton, you're correct, their request is either to hook up to the city with an agreement that would not have an end date to the billboard and annex in the future and not annex now, so that they could go through the county's process to get this drive -thru approved. So, that's their request. What we have had requests are whether or not we would waive that requirement. That's normally a staff level decision, it's normally based upon serviceability. That is an option, but they haven't expressed that they are willing to live with that option or ask you to consider that. But you can certainly if they're Meridian City Council July 25, 2017 Page 59 of 86 willing to want to consider that you can. But right now all they have requested is to hook up to services -- to hook up to services now, annex later with no timeline to remove the billboard. And if I misstated that, please, correct me, but that's what I understand. Stewart: Madam Mayor? De Weerd: Yes, Warren. Stewart: I think -- so, when they apply to the county, the county comes -- because they are inside the city, the county comes and says you're in the city, we want the city to chime in on this. The reason that you haven't annexed before is because sewer service wasn't available and, therefore, a wavier was granted. Well, that condition no longer exists. All of our services are now available. So, the waiver that had been given in the past was a waiver saying we do not have services available, therefore, we can't provide those services, you remain in a county. That condition doesn't exist. We have the services. So, I don't know that it's quite appropriate to say, you know, we are going to give you a waiver, because the only reason we would ever give it a waiver in the past is because services were not in existence and the condition no longer applies . Nary: Madam Mayor, Members of the Council, if I could add one more item that may or may not help. There was a large scale project on McMillan a number of years ago and they wanted to annex into the city and maintain a use that wasn't allowed. They had sewer services immediately available to them and our condition was we would not provide it unless they annexed. They declined. They had to rebuild their septic system with Central District Health and Central District Health normally in the past have not granted that -- that condition or allowed that to be done and they did and they said if the -- if the city required annexation, then, that was an impediment to them having to receive services and they would be willing to allow it. So, we had that one individual circumstance that we held -- the city held fast to the -- the idea of annexation and services went together and they were still able to operate, they are still operating today, they still exist out there today and so -- I mean that's -- that's a similar example and that's the only one I could think of that's a like situation we have had where we have -- we have told -- we have told them that the services were available, but yet we wouldn't provide it without annexation and they were allowed to go forward. Lavey: Madam Mayor? Over here. So, the staff -- the staff concern that we have is that if we grant this connect to sewer, there is never an incentive to ever annex into the city and we are not about tax dollars, but we are already servicing that property and the county is getting the revenue, not the city, and so the billboard is what creates the issue and we don't have a stand ing on that. I think that's something you need to figure out , but we need that property annexed and we need to hook up to city sewer and, then, someone else has to figure out Meridian City Council July 25, 2017 Page 60 of 86 what's up with the billboard, but that's -- that's our -- that's our concern is that if we grant this access, then, there is no incentive ever to annex into the city. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Council, I think what we got to decide is which is the worst of two evils. The billboard, which does look nice, or the weeds that don't look very good. I -- I feel that we need to hook up to them, but they need to come in and get it annexed and, then, we can work about getting a time -- sunset on the billboard at that time. I would a lot sooner see the billboard up there and them be in our jurisdiction for code control. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: It makes sense to me with the chief's words to annex it now, hook them up, all the other arguments I made, the employment and whatnot -- and the billboard staying. I -- my assumption would be that they wouldn't have interest in pursuing an annexation application, investing that time and money, knowing that if we are going to tell them no, because there won't be an end date on the billboard. I mean it's clear they have no interest in an end date any time in the near future to establish an end date to the billboard , so is there interest among the rest of the Council to -- to annex it, hook it up to the service, so they are helping pay for emergency services and leave the billboard without an end date? Bird: Madam Mayor? Palmer: I heard whispers of yes. De Weerd: Mr. Bird. Bird: They are already paying for emergency service. They are in the rural fire district. They are paying that tax and we got an MOU with Ada county, they cover for us and we cover for them, so -- Councilman Palmer, while I have no problem with that, Iike I said, the billboard looks a lot nicer than the weeds. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: It sounds like I might have a second. Let's try this. I move -- well, I guess maybe we are not approving an annexation, but I can -- can we do a motion to give a -- what's the best way to give them the message that -- Meridian City Council July 25, 2017 Page 61 of 86 De Weerd: An extension of service. Palmer: -- to take a vote and give them a message that we would likely approve that, should they go through the process? De Weerd: To allow hook up contingent on an application for annexation in 60 days. I think it was in the staff recommendation. Caleb. Hood: Madam Mayor, Councilman Palmer, it sounds like you are going to make a motion, although I don't know exactly where i t's going, I think I understand. What I have asked for in the memo is if you're inclined to provide the service in advance of annexation -- sometime in advance of annexation, we will put any provisions in that agreement to hook up. So, if they are going to take that hookup, it's whatever provisions you come up with, essentially, tonight, although we can talk about it again when we bring a draft agreement before you. So, whatever provisions there are, there is really going to be a second discussion on this, because we need to come to terms of the contract, right? We are providing you the service in exchange for you doing X, Y and Z, whatever the things are, and both parties need to agree. So, whatever the motion is, again, I would hope it would say if you are so inclined to allow them to hook up to service before the annexation application that that be part of the motion, that they work with -- you know, that this agreement happened in exchange for that service. Palmer: Okay. Madam Mayor? De Weerd: Mr. Palmer. Palmer: And anyone, please, interrupt me as I go through this, so I don't mess it up if I need to improve the language , because that is a factor that I understand was important to them, that they be able to hook up and open up, because it wouldn't take a whole lot for them to be able to start doing business while they, then, go through the process of government. So, I move we approve the request to hook up prior to annexation, with the requirement that they apply for annexation within 60 days of the finalizing of -- of hooking up the sewer. Is that sufficient? Do I need to add more to that? And allow the billboard to stay indefinitely -- De Weerd: That's not part of this -- Palmer: Okay. Then ignore the billboard. But you could probably -- Bird: Prior to annexation. De Weerd: Yeah. Meridian City Council July 25, 2017 Page 62 of 86 Palmer: Understanding that -- Bird: I would second that. De Weerd: Okay. So, what was your motion? Palmer: Caleb knows my motion better than I do. De Weerd: Caleb, what did he motion? Hood: Madam Mayer, what I heard -- I guess just some clarification, because you kind of formed your motion in the form of a question somewhat -- or at least -- but -- so, the way I have it drafted in mine would be within 60 days of that agreement being complete. So, that agreement, again, is -- it's all encompassing. Within sixty days of them signing it and, then, it being on your agenda and signing it, within 60 days they have an application for annexation. Palmer: Madam Mayor? My intention is for them to be able to hook up and open and start doing business, so that then -- but still we have a way to shut them down if for some reason they don't comply to everything that we would normally require in an annexation process. Maybe I made it worse. De Weerd: Well, I think that Mike knows it's his risk; right? Borton: Madam Mayor. If you're referencing reversing the sewer connection, we can't -- I don't think we can. Bird: Can't do that, no. Palmer: So, the -- Madam Mayor. So, is there a mechanism for them to be able to -- to open or do we have to go through our whole long process before they can open? Hood: Madam Mayor, if I can -- again, there is some of the request -- again, the annexation kind of timing aside, is to allow them to proceed to the county -- what we kind of discussed with them is what staff somewhat is comfortable with -- is, okay, proceed to the county, with the understanding you're going to immediately follow it up with an annexation process to clean up this enclave, because you're receiving all city services. Well, do that more immediately, not ten years, not 20 years, not never. We have a -- the problem with that though -- and I think in your motion, just to kind of -- again, if I understand it is the billboard would never get addressed if you don't do it with the hook up agreement. You have got -- talk about cake and eat it, too -- I don't remember who said that. They have got everything. They will never sign a development agreement. Why would you? You have got everything. You have submitted the application. That's all you said to do was submit an application. It doesn't mean I have to do anything after that. Meridian City Council July 25, 2017 Page 63 of 86 I don't have to come in the hearings. I submitted an application. A good faith -- I'm not saying they would do that, but just saying you really can't condition that anymore. You can try. And, again, the folks in the community want to give them the benefit of the doubt. I'm just saying really you don't have the hammer outside of this hook up. Anything you want to see happen -- this is the last thing you can condition -- this is the only carrot you have left is the hook up. So, with that anything you want to see -- and if it's nothing that's fine, too. Just letting you know that that's really your last, you know, hammer, if you will, or stick, whatever. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I think the policy consideration is the most important one. I think the applicant -- and, Heath, in particular you have done a great job in trying to find some middle ground. We have spent a lot of time on this, because it is complicated. I think it has implications far broader than -- than this project with regards to the policy that's being adhered to. I'm not supportive of connecting outside properties to sewer. If you're going to be in the city be in the city; right? I mean you're in or you're out. And be in. But there is a mechanism to try and resolve all of this, that middle ground, and if you had an agreement that Caleb's referencing that permitted connection prior to annexation, that required annexation application to be filed within 60 days of that agreement and that the annexation application contains a date certain when the billboard gets removed, I would be supportive of that. We have got an additional benefit, at least on the applicant's side, and that it's not a scenario where you have a third -party leasing agency that we don't control. For better or for worse you do control your own destiny somewhat with regards to the billboard and that might change in the future, but for now there is that opportunity. So, you have the ability to make that commitment with an annexation application and if you know on the front end that request to becoming of you, that that application has to have a date certain and maybe that is ten years; right? Maybe that's an ample time, in light of the risk that was taken in 2016, to invest in an -- in an expensive billboard, knowing that this problem might be coming sooner rather than later with regards to annexation pressures into the city, but it still allows investment to be recouped, some profits to be -- to be reaped, but also addresses the city's existing concern that any opportunity to remove a nonconforming use within the city, a billboard, that we can capture that opportunity. That sounds like a middle ground. That would be fair to me. It allows the business to be opened immediately. It allows the annexation to be processed immediately and for them truly to become a partner within the city as part of the city and it also captures the really viable concern and that last opportunity to remove the billboard, while still allowing the property owner to recoup its investment. So, that's -- that's the one parameter that I would support this to go forward. I think the annexation application has to include a date certain. I'd say ten years, maybe less. Less is always better. But with those conditions that agreement I would support. Meridian City Council July 25, 2017 Page 64 of 86 Clark: Madam Mayor, Councilman Borton, I did want to just clarify one item. You know, in the -- in the letter I had proposed that we would annex later on, because I was under the impression that that would be more palatable to the city, that you would do the annexation application if X, Y and Z occurs. We are open to the idea of an earlier annexation and , you know, frankly, you know, I can take whatever direction the Council gives us -- we can take that back to the ownership group. It is just -- we did want to make sure that that -- that the Council is clear on how big of a financial ask that that is and so we are interested in trying to find a middle ground and exploring different timing, it's just -- and I just want to clarify that we are not opposed to an earlier annexation, it's just that that is an initial take at it. Bird: Make another motion and have a date certain. De Weerd: We did have a motion on the table. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: W hy don't we just withdraw it. De Weerd: Okay. Bird: Second agrees. Palmer: And now I'm kind of lost. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Joe, was that a motion? Bird: No. Milam: Good. I will second it. Borton: It wasn't. It was more just trying to get some context to a sticky wicket. I think -- and the chief raised excellent points with regard to those opportunities of if you are going to be in the city, be in the city. So, what I -- the narrative I described I think it would be something I would support as a middle ground. Otherwise, I -- I just couldn't support allowing the connection absent those strings. Meridian City Council July 25, 2017 Page 65 of 86 Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Okay. So, then, can we -- and maybe this is what you said, maybe it's not. Allowing to -- or give -- let the county know, hey, we are good to let him open without the connection and, then, they can apply -- give them time -- you know, they would be able to open without the sewer connection, if it works, and, then, they would have -- that would give them time to be open and work on figuring out a date that, then, they would be able to bring with an annexation application. De Weerd: No, because we would have to submit a letter of -- a waiver. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Councilman Palmer, I think your first motion was okay, we just need a time certain on the application and the other stuff like that. It's like Joe said, but if we don't -- if we don't get that, then, we are kind of sitting there with no hammer. Other than the time -- Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I will try and craft it into a motion. I would move that we approve the request for connection to city sewer services prior to annexation upon execution of a written agreement that memorializes that right that includes a condition of an agreement of an annexation application to be filed within 60 days of that contract being executed and of the annexation application and even the agreement itself makes reference to the applicant's commitment for the removal of the billboard within no more than ten years from the date annexation. Milam: Second. Borton: And that agreement would come back to Council for review and the final approval. De Weerd: I have a motion and a second. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council July 25, 2017 Page 66 of 86 Cavener: Just a question for either Warren or Bill. Have we allowed sewer connections to be granted prior the annexation process being complete? De Weerd: Yes. With an agreement to annex. Yes. Nary: Madam Mayor, Members of the Council, so we did one recently you remember on Black Cat behind where the Kit Kat used to be, but, again, wasn't annexable. So, no, we have not granted that normally when it was annexable, but the -- but the condition here -- and I was going to ask for clarification of the motion, were you anticipating in that agreement language similar to what we did recently on the Maverik property with not just the ten years, but with conditions of surety and authority as to the property to remove it if it doesn't get removed, because as Caleb said, if I don't have that language they may never sign that agreement as a development agreement and that's one of the reasons why this Council in the past had adopted this policy is because we used to require people apply -- they didn't want to be in the city, they already had the services, we just made them do it, so they didn't come to the meeting, they didn't care if you annexed them or not, and if you didn't they were fine, it didn't matter. So, that was why we crafted the policy this way. So, if you would like those conditions in ten years, I just wanted to know if you want those other conditions we required of the other property down the street. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: By in that agreement you mean this preliminary agreement up front , yes. I think you have to. And in all fairness to the applicant. I mean no one's hiding the ball on what the obligations are going to be and if that's acceptable we can go forward and if it's not everyone is above board on what's going to be asked. De Weerd: Okay. Any further discussion? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I think for the -- the applicant I'm supportive of this motion and as everything, the devil is in the details and my apologies, my bedside manner sometimes comes across a lot more abrasive verbally than it is in my head. I am a fan of Sodalicious. My family and I are going to Utah next week and part of our vacation planning is to stop at a Sodalicious. So, I understand the desire to get open in Meridian. I hope we can find opportunity for you to be successful in multiple locations in our community. I just -- there is some particular issues that are hot button points for me and I'm hopeful that we can come to some sort of agreement that's beneficial for the landowner, the tenant, as well as the city. Meridian City Council July 25, 2017 Page 67 of 86 De Weerd: I did tell Sodalicious that he chose the most complicated property in the city to try and get into, so -- Cavener: Without a doubt. Hood: Madam Mayor? De Weerd: Caleb. Hood: I know you have a motion on the table. I just want to clarify or ask for some clarification of the maker of the motion. The representative early in the presentation mentioned -- made reference to the memo that I had prepared to you and mentioned consent to a couple of the things that I had asked for. I just don't -- it wasn't explicitly in your -- your motion, but they said they were okay with exploring cross-access and, you know, just a couple of things like that and it would -- you know, the timing and those types of things. So, I just didn't know if that's also in part of this agreement that -- it's your ask; right? There will be another -- everyone gets to read the -- the fine print of what's in there, but shall we start with that or is that not even a part of what this initial draft contains? Borton: Madam Mayor? Thank you, Caleb, for bringing that up. Yes, include it and it -- especially to items that there is already agreement on. Let's put it all on the table on the front end. De Weerd: Second agree? Milam: Second agrees. De Weerd: Okay. Any further discussion? Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Thank you. We knew it would be a lengthy discussion, because it is one of those complicated -- we keep getting these new -- new one time out type of conversation. So, I thank you for being here tonight. We look forward like to seeing what your address is going to be. De Weerd: Item 10-A is under Department Reports, under our Public Works Department. I'm going to -- I'm going to call a ten minute break. Okay? Sorry. Meridian City Council July 25, 2017 Page 68 of 86 (Recess: 9:08 p.m. to 9:22 p.m.) Item 10: Department Reports A. Public Works: National Pollutant Discharge Elimination System (NPDES) Update De Weerd: Okay. I will go ahead resume our meeting with Department Reports under 10-A and turn this over to Dale. Bolthouse: Thank you, Madam Mayor, Members of the Council. I appreciate the opportunity to stand before tonight and give you an update on something that we have been talking for a long time and that is the actual issuance of our new NPDES permit and we want to take a little bit of your time tonight to give you an oversight where we have been, where we are at today, where we are going and just exactly how this lays out in terms of commitments and challenges and opportunities that we have before us. So, Laurelei and I get an opportunity to stand before you, but I want you to know that we are representing a full department of staff that have worked hard, the engineering teams, the operations groups, over a long period of time to bring this to fruition and so we are excited to bring you up to speed in just exactly where we are at. So, our agenda over the course of the next 15 or 20 minutes is to kind of walk you through the history, talk about the investments that we have made to date, what's been done. We will turn it over Laurelei and she will bring you up to speed on the key components of the new permit. We have been talking about them for quite a while and I think you will recognize a lot of those items and, then, we will finish with a discussion about the commitments that we have that are still ahead of us. So, a little bit -- a little bit about the history here. Just as a timeline that actually takes you back all the way to 1999. So, our current permit, the permit that we have for six more days at the City of Meridian here, was issued in 1999 and I'm not going to go through all of this, but for illustrative purposes you can see that there has been a tremendous amount of activities and events and milestones and everything else that have occurred since what should have been a 2004 expiration of that permit. Through the process of administrative extensions, a variety of different investments, working our way through and watching other communities go before us and things, you can see that we have -- we have had a lot of efforts that has brought us up through the 2014 window when we first got a look at what we call the pre-draft permit that was issued by -- by EPA to us. So, the actual item since the permit -- you know, we have had really three years of pretty intense negotiations with EPA and DEQ that we think was very successful. We saw removal of limits come out of our -- out of the permit. We saw the compliance schedule created, which we had a lot of say in exactly what that looked like and what was in the best interest of the City of Meridian. We had modified detection limits and even some things that -- that fell out of the permit. So, to the best of our ability we did a -- we did a great job of negotiating through that process that has brought us to the permit we have today. We have taken advantage of that Meridian City Council July 25, 2017 Page 69 of 86 time. There is a lot of technology that's evolving. We have been piloting and trying to stay on top of that technology as best we can to make sure that as we modify our facilities to comply with our new permits that we have got the -- the best and the broadest knowledge base to make the -- to make the best decisions that we can. One of those is actually the picture you're seeing here , that's the AirPrex and that's the side stream removal process for phosphorus that we -- we piloted and there are other technologies that we are investigating today to try to make sure that we make the most effective decision that we can for the technology we are required to meet. We have been involved in a lot of different regulatory processes. The TMDLs, the total maximum daily limit things that look at impaired streams and define where those responsibilities lie. We have been actively involved in all the other city permits we have been very involved in the development of Primacy by the state of Idaho for the development and implementation of future permits. So, as you're aware -- I think you're probably aware is that Idaho is deep in that process and will in the next year and a half take over the issuance of the NPDES type permits on behalf of the state. That's an obligation that we will have in terms of some financial support, but it brings that whole process, which to now has been a federal Region Ten issue dealing with permit writers out of Seattle and things and it will bring it into a state level where we will have I think stakeholders that understand us and our environment and our local jurisdictions and will be able to work closely with us. Will have a name and a face that we can call when we have questions and things . So, that's a -- that's a very important process for us and it is right on the -- right on the horizon for us. This permit, however, was issued through EPA Region Ten out of Seattle. De Weerd: Dale, is there a possibility that we can have the state come and give a presentation and an update on where they are at in the process and what it looks like -- of course, this is new, it needs to be funded, and what -- what are they going to be expecting of our citizens to fund as part of that. Bolthouse: Yeah. De Weerd: Because as I recall you had the state saying they would pay a third, industry would pay a third, and the municipalities, those with permits would have to pay a third. Bolthouse: Yeah. Madam Mayor. That's correct. And I think we can pursue that. If not, I know that we are probably up on that whole process enough to where we could come and offer -- offer an update. But it is, in essence, a three million dollar program, takes about 29 FTEs is what they are planning to implement the process and the state and municipal -- I guess municipalities share is based on population of communities and the estimate of our first payment is approximately 70,000 dollars for the City of Meridian to support the Idaho base process here, so -- but we would be glad to pursue -- per year. Yes. On a per year basis and our first obligation there would be in the 2019 budget Meridian City Council July 25, 2017 Page 70 of 86 cycle. But we will -- we would be glad to -- you know, see if they are willing to come in and, if not, we will get you a better update with more detail. De Weerd: Thank you. Bolthouse: Also since 2014 you have been -- you have been very gracious to support a number of initiatives that we have had going on out at the wastewater treatment plant. We took the opportunity, recognizing what was coming down the line, to upgrade and improve some of our facilities. You are very familiar with those. The laboratory, the maintenance shop, the administrative buildings, all of those were built with the long term needs and considerations in place. So, we hope that these facilities -- they have been designed to hopefully meet our needs as we -- as we build out the city over the next many -- many decades. Those have not -- those progresses haven't been made without some pretty significant investments. So, if you -- if you go back as early as 2006 there is a number of projects that we have invested in that have slowly been building towards this new permit that we have and our ability to meet it, along with the growth that continued over that period of time, so you can see that over -- over that time period through 2015 we invested approximately 62 million dollars out there in the wastewater treatment facility that's come in the way of capacity. It's technology and a number of the processes that we are relying upon today to meet the current permit and will assist us in at least partially getting us towards the interim limits that are coming with this permit. A lot of that certainly has allowed us to meet the growth that we have committed to and you're familiar with a couple of projects that we have going on -- really two big projects that are currently in progress and that is the liquid stream capacity expansion and the headworks project, which over the course of the next 24 to 30 months will be c ompleted. Those particular initiatives also assist us in meeting our growth requirements, take our overall facility capacity up to the 15 million gallons a day and allow us to meet all of our interim limits with -- with what is planned on those particular projects. So, a lot of investment, a lot of effort that has gone in here the last couple of years. Number of permit drivers that have kind of let us this -- along this path both with the regulatory agencies and things and here is just a couple of those that I would probably mention to you . The Hells Canyon TMDL, which -- which started a lot of the activity and focus on phosphorus as a -- as a concern and have driven to the very very low humble limits that are now in our new permit and we will talk a little bit more about that. Some lawsuits by conservation groups to get -- get the federal government to move along on these permit processes and stop dragging their feet. The lower Boise River TMDL and just the overall data that we have continued to collect over time that the -- that the regulators use to help establish the new permit requirements. We have been watching carefully other municipalities in the valley here. All of our permits are a little bit different, depending upon the receiving stream that we discharge to, but you can see that all of our three primary neighbors have all had their permits issued before us and that's been advantageous as we watch and participate in their processes, can see what's coming down the road and I think was Meridian City Council July 25, 2017 Page 71 of 86 successfully contributing to our ability to -- to negotiate the best permit we can. So, you will see Boise right now is in the -- in the process of their permit renewal and application. So, we are going to be watching that very carefully. Nampa and Caldwell are slightly ahead of us. We were actually all supposed to be on the same schedule and because of some of the work that we were doing we separated ourselves and were successful in the BIS Phthalate challenge of that whole thing. So, we are watching those carefully. One thing to note, this is a five year permit, so this is almost a never ending process for us and our staff to stay on top of this and continue to -- continue to work it and we will be right back here in four and a half years making application for the next permit. De Weerd: Well -- and I think it's important to note that in the past those -- those years were not as important, because they were not on top of it. Bolthouse: Right. De Weerd: As you will know, we were operating under a 1999 permit, but with the primacy that the state has been building towards you can see that these renewals will probably be adhered to. Bolthouse: I think that's a fair characterization. I would bet the state of Idaho is committed to keeping these things on schedule. De Weerd: And we did not mind the delay, because it delayed any cost and new regulations that we had to adhere to. Bolthouse: We took full advantage. We kicked the can down the road as long as we could. I'd like to turn it over to Laurelei now, who is going to walk us through some of those specific key components of the new permit. McVey: All right. Thanks, Dale. So, I'm going to cover some of the details and I know it's been a really long night, so I'm going to try to keep it light, although this is a really technically complex legal, federal document. So, I will do my best. Stop me along the way if you have any questions. I'm used to some of this jargon, so sometimes I don't explain it well enough. So, what I will be doing is covering the permit requirements over the next five year period and ten year period. We will be talking about new limits and also the interim limits and final limits and what's the difference between those and what that mea ns from a technical standpoint at the treatment plant. We will talk about increases in monitoring, the reasons for those, the impact of that and what some of the results may be used for. We will also talk about some of the complex new challenges, special testing and reporting that's required under the permit and, then, finally, we will talk about the compliance schedule, which lays out the legally binding, significant activities that we have to complete over the next ten years. So, while this is issued for five years, it has ten years of commitments in it. So, our permit goes live on August 1st, like Dale said. We are at T minus six days and it comes Meridian City Council July 25, 2017 Page 72 of 86 up for expiration in 2022. So, at that time DEQ can do several things. They can issue us a brand new permit. They can administratively extend this permit. Or they can add -- do just permit modifications. So, any of those things can happen at that five year mark. It's a big unknown for us. And, then, again, at the ten year mark we could get another new permit. So, right now what we are doing is we are planning for the things that we know of . We know that some of these things are coming in 2027 and we are planning for those and the upgrades will help us meet those. But we may have some challenges in between. So, the first thing that I'd like to cover -- some of the new increased monitoring. So, we are required to measure what's coming into the plant . So, that's pretty standard across the board. The regulators want to know what's coming in, so they can tell us, you know, how well we are doing removing things. The two items in black are what are currently required. All of the items in red are new constituents. Moving to the effluent. We have monitoring and limits. So, this chart is pretty standard permit constituents that you will find in basically any wastewater plant. There is a few notable changes. The elimination of the seven mgd flow limits. So, that's great for us. We got a slight increase in our BOD and slight decrease in our total suspended solids and modification on the lab method . Instead of measuring fecal, we measure E.Coli, which doesn't seem like a big thing, it's actually a much better lab method for us. So, it's mostly all good news and we currently have the ability to meet most of these limits under normal plant conditions. So, that's great. The next table is really where the big challenges lie. So, as you read this table from left to right -- I know there is a ton of information there, but you will see that all of these constituents, phosphorus, ammonia, they are all new limits. So, we didn't have any of these limits in the 1999 permit. In the next column you will see what is called the interim limit and what interim limits are are limits that EPA gives us until we have the technology in place to meet the final limits. So, you will see most of the interim limits. We can -- we think we can meet most of the time, but a lot of those we don't even have any data on . So, a lot of the plant upgrades that we talked about that are getting us to 15 mgd and the interim limits, those are the interim limits that we will need. The next column, which is probably the most important column, is the final limit. So, these are final limits that are legally set to go into place in 2027. You will see some of these are measured down into the parts per trillion, like the mercury, and some of them are even so low that there is not labs that can detect that low yet. So, the top two are actually the most challenging ones, the phosphorus and ammonia, and those are set really at the limit of technology. When we tell other wastewater plants those top two numbers, people are astonished that we are going to have to get to that low of limits. So, this is really kind of pushing the limit of technology, this is what we are designing the new plant for, and it's going to require to even -- even additional expansion after we finish this first upgrade, to get to those limits. The good news is if we design our plant to get to th ose limits, you take care of a lot of those other limits, because the technology removes those other things in the process. Another challenge for us is -- a new thing for us is seasonal variation. So, our limits are going to change halfway through the year. So, it's just another kind of thing for us to keep track of. This list here is a bunch of the effluent Meridian City Council July 25, 2017 Page 73 of 86 monitoring that's required. So, we don't have limits on these things yet and I say yet, because the way these permits work is that you have effluent monitoring, which, then, provides data, which, then, they analyze to say, you know, are you discharging any of these things and, then, the next permit cycle that comes around you might get permit limits. So, this list, while we don't have limits, is required monitoring and accuracy in handling when we take these samples is really of the utmost importance, because we want to make sure that if we are measuring these things they are really there. So, another new monitoring challenge for us is surface water monitoring. So, we, under the new permit, will be required to monitor Five Mile Creek and the Boise River. So, while we don't discharge to the Boise River currently, part of the continency of keeping that outfall is doing monitoring on the river. So, we feel, even though we don't use that outfall right now, it's really important for us to keep that outfall -- EPA, DEQ, does not give out new outfalls very often. So, the point of that is it's a lot of new monitoring for our lab and it actually is the time constraint to go down and take those samples. So, that will be a big impact. And so that brings us to some of the level of detail that we have been preparing for. So, we have to test and monitor down to the part per trillion and that's kind of a big term that's not super easy to understand, but we found this graphic that if you had an Olympic size swimming pool, testing to the part per million would be being able to detect like a two liter soda bottle being poured into that pool . Testing down to the part per billion is a half teaspoon. We are testing down to the part per trillion, which is drops of water in an Olympic size swimming pool. So, not only do we have to treat to those really, really low levels, we have to be able to test to those really, really low levels in the lab. So, our current mercury -- or our final mercury limit is going to be able to detect and treat down to ten drops of water in an Olympic size pool. So, part of this is setting -- with some of these new effluent limits is setting up sampling, because contamination is a huge issue . So, this is our new sampling setup out of the effluent and we actually have three samplers out there. One just for regular testing. One is plastic free, so you don't contaminate anything with plastic, and the other one is metal free, so you don't contaminate anything with metal. We actually had to custom make one of these samplers, because it wasn't available. So, kudos to our -- our really good staff to be able to do that. So, our new lab is part of this that's helping us get ready for these really low limits, like acid washing, ultra pure water and clean air changes and another thing, too, is we are actually having our staff have to wear masks who have amalgam fillings, because just breathing in the vicinity of the sample, if you have an amalgam filling, could cause you to violate that mercury limit. De Weerd: So, Laurelei, this is so crazy. McVey: Yes. De Weerd: I mean you just sit here and think this is really government at its very worst. But if we are having to create these things, then, what are other --what are other cities doing? Meridian City Council July 25, 2017 Page 74 of 86 McVey: That's a great question, Madam Mayor. The reason that we are going to this level is that we are so concerned with that contamination . Other cities are just using commercially bought samplers. We have found that you can get detections and hits just from the water travelling through some of those metal parts. So, for us the risk isn't worth it. So, it's worth, you know, setting up these custom samplers. But most places just use the standard ones and hope that they don't get contamination. De Weerd: And, then, they are going have detection of those other things and they will have them in their permits the next time. McVey: Yeah. Big time. So, we are really fortunate we have really talented lab staff that are, you know, beyond -- on top of some of these things, so -- and it's really looking out for the best interest of the city. So, speaking of those guys, this is the impact on August 1st. So, in six days. So, the treatment plant -- we have some leeway with the interim limits and finishing the construction. The lab on August 1st goes from -- almost doubling their workload overnight. So, this was part of what we got ready for building the lab, buying the equipment, hiring the lab staff, so that they were trained and ready and I can say on the lab front we are ready for August 1st. So, this one is another really good one. This is another new requirement for us called expanded effluent testing. So, every -- three times in the next five year period we have to send off for analysis on 101 compounds. This is just a little sampling of some of them . So, these -- these hard to say compounds are what they call contaminants of emerging concern and these are the ones that if you even get a single detection on any of these they could be brought up for your next permit cycle. There is one that you might recognize down there on the bottom right is BIS Phthalate. So, this -- this list and those testings are very important for us over the next five years. Another challenging requirement is whole effluent toxicity testing or commonly called WET testing. So, this is a test where we have to take our effluent and we have to put fire fleas and have minnows and algae in our effluent and make sure that those organisms can survive, reproduce, and grow. So, this can be a really challenging test, because you're working with live organisms. It's also one of my favorite permit ironies that we are putting millions of dollars in infrastructure to remove nitrogen and phosphorus to stop algae blooms, but, then, we have to also prove that our wastewater is not toxic to algae at the same time. So, WET testing is very expensive and it can be even more expensive if your effluent fails. Obviously, that is not our plan, but just a story from our neighboring cities, city of Boise, since their new permit went in in 2012 has been in accelerated WET testing ever since. So, you can see some of the cost associated with that up there. So, obviously, we are not planning on that, but the costs of these things can add up significantly. Additionally, we have to participate in a fish tissue sampling program. This is a program that we are going to partner with some of our local neighbors to get this permit requirement done in a mutually beneficial cost - effective manner and what this program does is it looks to prove real time Meridian City Council July 25, 2017 Page 75 of 86 improvements in the fish in the rivers and see if the mercury reductions that we are doing are having impacts in actual fish in the river. So, we also have this big list of plans, reports, and documents that we have to submit. As you can see most of these are new requirements. One of the things I'm really proud to say is that we are planning on doing all but one of these in house and we looked at that at a conservative cost estimate savings of about 150 ,000 dollars that it would take to send all these out to consultants. So, another huge kudos to our really high quality, high caliber staff that can complete these in house. So, finally, I'd like to talk about our compliance schedule. This is something that you're going to hear a lot about in the next ten years. So, what is a compliance schedule? It's, essentially, a grace period of time that the EPA gives that allows permittees to install the necessary infrastructure. So, as you guys can imagine you can't build new aeration basins overnight, you can't put in tertiary filters overnight, so what this is is a leeway to help you get to those interim -- or those final limits. However, to do that you have to provide plans, meet milestones, and provide annual reports that show, yes, we are doing what we said we were going to do, we are not going to get to the end and , you know, say, oh, well, wow, we didn't do anything. So, the compliance schedule is part of our permit and includes -- so, it's legally required capital improvement milestones that have been set out. So, what do those look like? The first one is our facility plan update and it is a document that's required by EPA and DEQ and, essentially, it's the city's plan to meet those -- those final permit limits. It's required to ensure there is enough time to design, fund, build and learn to operate these systems. So, this plan is already underway. We started this fiscal year and it's going to cost us about a half a million dollars. The next compliance schedule item is the first step of design efforts for phase two. So, we talked about phase one, it's just going to get us to interim limits. Phase two is going to be the next big stage of construction. So, we are required by July 2022 to submit to EPA -- or DEQ and EPA our -- our plans to get to those final phase two upgrades. The actual final design on those is due in 2023 and we estimate that those two milestones together will be about 4.5 million dollars, which, essentially, is the design of the second retrofit to the treatment plant and also tertiary filtration. So, the next big milestone comes in 2025 and that we have to be completely finished with the final construction for the phase two upgrades and that is estimated to cost about 24 million dollars for the BNR piece and, then, the tertiary filtration piece is another 21 million that comes in at the end of that compliance schedule. So, in summary, the compliance schedule, like I said, is a legally required milestones under the permit and it has us spending about 115 million dollars over the next 11 years to meet the permit that's set before us. So, as you can see from, you know, my portion, this is a really complex detailed document and it has significant monitoring limits and capital projects over the next ten years. So, the good news is we have done a lot to get ready for this with the Council's and Mayor's support. You know, we are in a much better place than if this permit would have hit a couple of years ago. However, we still have some stuff that's left to do and I will turn that back over to Dale. Meridian City Council July 25, 2017 Page 76 of 86 De Weerd: Thank you, Laurelei. Bolthouse: Good. So, hopefully, we haven't offered too much sticker shock to you at this point. I just want to end with maybe a couple slides here and talk about what's -- what's ahead of us. This is an aerial view of the design and the activities that are going on right now at the wastewater treatment plant. We are well into the construction of the first phase of our liquid stream capacity expansion, which adds, in essence, a new treatment train for the liquid side of the processes out there and touch virtually everything that you -- that you see right here. I would say I would love to invite the Council out any time to come take a look. There is actually something to see now. There is -- there is large basins under construction. There is millions of pounds of concrete already in the ground and rebar and everything going in. So, would love to have you join us at your convenience for a tour of how things are going on out there through actually -- it's actually pretty exciting. De Weerd: Dale, why don't you maybe get some dates out to Council, so we could maybe do it in a couple of outings, instead of all seven of us. Bolthouse: Sure. That would be our pleasure. We can set that up for you. De Weerd: I mean at individual times that would not be -- Bolthouse: Sure. De Weerd: -- time efficient. Bolthouse: We are normally there, so we can accommodate a lot of different times, so -- this next one I just popped up on you is kind of where we are going. So, when we talk about time horizons, you know, we -- we have to construct on a time frame that looks out 30, 40, 50 years and kind of approaching the buildout of -- of the City of Meridian. So, you can see this is -- this is the concept that we have to design to based on best known technology and capability and, then, back -- back down to what we have to do in the first phase and , then, you know, kind of phase our way there. So, we wanted to -- we wanted to give you an idea of what that looks like -- pretty much fills our property that's -- that's out there today and offers us the opportunity at current design to process between 25 and 30 million gallons a day, which would come close to supporting the city at build out with what we know today. You know, this could be tossed out five years from now and something new -- new requirement be brought upon us that could change this, but just to give you a little bit of insight into what that process looks like. So, we do have some future impacts. As Laurelei mentioned to you, we do have a very specific compliance schedule that we must meet . We have made those commitments and we are --we are on our way on those. There is no technology today that can do this on its own without -- without adding some chemicals to facilitate some of that process and so in the CFP where we look out Meridian City Council July 25, 2017 Page 77 of 86 over this ten year period, eventually we are going to be adding various chemicals to assist in the process of removal of a lot of these constituents, getting it down to those final permit limits and, unfortunately, that comes with a pretty high cost. So, we are right now looking at somewhere in excess of the -- of a million dollars a year as we get out there in additional chemical addition based on the processes today. The NPDES permit process that's coming in in our annual commitment for that is mentioned here, in addition to the size, the complexity and everything else at the facility, you know, requiring us to design the right kind of staffing and moving towards 24/7 operations and things and we are going to -- we are going to be building these into our CFP planning, so you will see how that kind of phases in over the course of the next several years -- several years, so -- and, then, just a couple of future influences, just to revisit. One is that this is a five year permit. We know that our neighbors already have temperature criteria where they are looking for ways to have to cool that process water down before it's discharged and in some cases I think the city of Boise -- they have got a 15 year window to try to figure that out, but that's going to be a very big issue if we have to take our process water and cool it by, you know, ten to 12 degrees before we can even discharge it. So, that's a significant item that's in other permits. That's not in ours, but we may expect to see that. As we collect all this monitoring data we anticipate that will be leveraged back, you know, against us to -- to take and possibly see that as new limits and , then, the big topic that we are always looking at is just exactly how are we going to fund this as a city as we look down the road, you know, out through this ten to 15 year kind of -- kind of commitment window, so -- and on that one we will be -- we will be back in the fall, as Alex and I visited with you with -- with our thoughts on exactly what that looks like and how we proceed with a funding strategy recommendation. So, we try to keep this thing moving for you tonight. We know it's late, but we would be more than happy to stand for any kind of questions that you might have as we enter a new era of wastewater compliance. De Weerd: Well, thank you for such a detailed and well put together presentation that takes a lot of complex information and put s it into something that's very understandable. So, appreciate the effort you put into that. Council, any questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Not a question, just a comment. You look at this picture and I look back at when myself and Tammy come on -- it's amazing -- it's amazing, but, you know, the one -- the one thing that our Public Works has done is they stayed ahead in all the divisions. Your staff, regardless of who is there or what, you have always been able to stay ahead and do the right job and I'm just proud of what we have in our water, wastewater and administration in our Public Works, because if you have problems like we found out a little bit ago it's not fun. Sewers backing up, it Meridian City Council July 25, 2017 Page 78 of 86 might not be as bad as a crime or a fire, but it's pretty bad. People get pretty excited. But, anyway, I just want to thank you for everything you do and, Council, make sure that you listen good in the future and always stay ahead of the problem. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I echo some of Councilman Bird's comments about the facility. Question, though, for you, Dale, would be regardless of politics, we have a new administration that at least has a rhetoric of repealing regulations, as opposed to adding regulations. Have you heard in other municipalities is any of that rhetoric trickling down to requirements that are impacting them or do we think that will provide us any reprieve as we seek out new permitting guidelines ? Bolthouse: Madam Mayor, Councilman Cavener, we -- that's a very good question and we have not as of yet heard of the impact of that. We are aware of the fact that there is conversations of cutting, you know, funding for various regulatory agencies and things. You know, fundamentally, I think the agencies believe that a lot of the imposing of what's here is based on science and regardless of philosophy and some administration things, some of those things are still -- still coming through. I would guess that maybe our first indication of that might be as we watch the Boise permit renewal process here. Our permit has, in essence, been done now for, you know, roughly a year and so I think it was too late to have any influence there . But I think it's going to be something to watch very, very closely and see if there aren't some -- some influences. We can hope for the best, but I think we will continue to plan as if, you know, things are going to progress in the direction that they have gone. But no -- no evidence that I'm aware of at this point in time yet, but we are watching that carefully. Cavener: Madam Mayor, additional question if I may. I think it was written between the lines, but it sounds like that in the Council -- there may be some significant changes to rates across the board, kind of a three legged stool approach and if I'm reading through the lines appropriately is maybe that's not going to be enough for -- for future needs and so we need to just start preparing ourselves to having -- when you say you're going to come back, that we need to start preparing ourselves for a conversation about how we are going to pay for that, that's -- basically we need to look at some element of the rates that we have increased and may be increase them even higher. Is that fair to say? Bolthouse: Madam Mayor, Councilman Cavener, that is -- that is fair to say. So, I think we are in the zone of the early anticipated costs for the total project . There were estimates as high as 190 million dollars. I think today's estimate, today's dollars, we are probably in that 160 to 170 million dollars to prepare to the end. In the meantime we have a lot of other costs that are increasing and things Meridian City Council July 25, 2017 Page 79 of 86 of that nature. But, you know, right now as we shared with you here a while back our department, we feel very good about the next five to six years and, then, we -- we start to drip -- you know, dip below the line and that's the time frame, kind of years six through ten, that we will need to make some kind of an adjustment in the rates and fee structure in order to remain at the level of solvency if you will and having -- having the flexibility to do things we need to do . So, yeah, it's -- it, again, is a longer term window, but the sooner we get started on those kinds of things the better. We actually made a napkin kind of calculation and I think we shared with you that if we could -- if we could wave a wand and -- and add additional two hours to every customer's bill today, we would completely cover our needs over that time frame. So, if that gives you an idea of how much adjustment may be needed. It's just a matter of how we structure it, when we implement it, those kinds of things, that there are a variety of options and some decisions that Council will have to help us make, so -- Item 11: Ordinances A. Ordinance No. 17-1741: An Ordinance Amending Title 1, Chapter 7, Section 9, Meridian City Code, Regarding Compensation for the City Council of Meridian; providing for a waiver of the reading rules; and Providing an Effective Date. De Weerd: Any other questions? Okay. Thank you. Okay. Item 11-A is Ordinance 17-1741. Mr. Clerk, will you, please, read this by title. Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 17 -1741, an ordinance amending Title 1, Chapter 7, Section 9, Meridian City Code, regarding compensation for the City Council of Meridian, providing for a waiver of the reading rules and providing an effective date. De Weerd: You have heard the reading of this ordinance by title. Council, any - - do I have a motion? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I move we approve Ordinance 17-1741 with suspension of rules. Palmer: Second. De Weerd: I have a motion and a second to approve Item 11 -A. Mr. Clerk, will you call roll. Milam: Madam Mayor? Meridian City Council July 25, 2017 Page 80 of 86 De Weerd: Oh, I'm sorry. Milam: By the way, you know, I was not here to be able to be part of this discussion, so I will be voting against these ordinances. De Weerd: Okay. Palmer: Madam Mayor? De Weerd: Yes, Mr. Palmer. Palmer: Would now be an appropriate time for he r to add any discussion? Milam: Well, does it need to be polled by somebody who voted no or voted for it? Nary: Madam Mayor? Madam Mayor, Members of the Council, the requirement for -- there is no required for discussing it. If the desire is to reconsider that decision, then, a person who voted in the affirmative must move to reconsider it. It requires a second. It could be seconded by anybody and, then, it requires a majority vote to reconsider the decision. But to just discuss the ordinance itself, you don't -- you can simply do that as part of your discussion point of a motion and a second, so -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Mrs. Milam, did you -- you said anybody could ask for reconsider? Nary: No. Bird: That's what I thought. Nary: The only person that can -- anybody that voted in the affirmative for the motion can request reconsideration. Then anyone can second it. And, then, it needs a majority vote. Milam: Can we discuss it, Madam Mayor? So, I just would add my two cents. Year after year -- or every two years we have a citizen group spend many, many hours doing research just deciding what they think the compensation should be and did this two years ago, they come before us and they give us a recommendation and we say, thanks, but no thanks. It's like a slap in the face. I mean why do we have a committee, you know, do we know -- why do we have people volunteering for that if we are not going to listen to their Meridian City Council July 25, 2017 Page 81 of 86 recommendations. We are talking about a tiny bit of money. So, I mean, honestly, this would make a ten or 15 dollar a month difference to me and it's not for the money. So, that's -- that's why the reason and I -- I felt that way last time and I didn't speak up and I felt really bad about it afterwards and if I was on that committee I would say don't ask me to volunteer my time if you're not going to listen to my recommendations. On the other hand, as far as Council goes, if you're not taking -- and this isn't really going to apply to me, because I'm not going to be here for a real long time. But if you're not taking incremental increases every once in a while, at some point you're going to have to get a huge increase in order to get -- be up with the times and get people to be willing to do this job and, obviously, we don't do it for the money, but at some point there is going to be such a gap that's going to be really hard to fill and you're not going to be able to do it with 300 dollars a year. I mean that's what we are talking about, three hundred dollars a year, which is not much. I think the incremental increases should be taken, because, otherwise, you end up in a big deficit and, then, you need a big one in order to -- a big increase in order to keep up. And with the Mayor the same thing. She works -- she works her butt off and -- I mean that job is worth a lot more than -- than the amount of money that she's paid. It's not a big difference. We decided that the employees deserve a three percent merit. I know she's an elected official, not an employee, but I believe that she deserves the same thing and I did find out that if she were to leave and somebody else were to come in that wasn't worth that much money, that amount could be changed and lowered back down to meet their qualifications. So, there is my -- Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, I think it's important that we -- I think most of us, if not all of us, agreed with what the outcome of the committee was , that their job was to decide what the position is worth and, then, it's our -- our job to decide what it's going to pay and I agreed with -- with the outcome, that the positions are worth more than they are paying. But I feel that they are appropriate what they do pay as it stands and the point you made about that apparently they can make recommendations based on the person, that was disturbing to me. I think elected officials' pay should be based in code on the position , not on who sits in the position. That way whoever the people choose it's a set pay and the people know what the pay is going to be, not a community making a decision based on -- on the performance of a person. So, that I feel that is inappropriate and shocking. But, again, we -- I don't feel like it was a slap in the face. I think we -- we said, hey, thank you, because you made -- you went to the work and you decided what the position is worth. Now, we are just going to decide what it pays. What is sufficient. What it's worth and what is sufficient I think is the big difference between the decision we made. Meridian City Council July 25, 2017 Page 82 of 86 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: And I don't know if the committee was made of the same people that it was two years prior. You weren't here, but we did the same exact thing. So, you know, if -- at that point if I'm on that committee and this has happened twice, I'm not -- don't ask me to do it again. It just -- it seems disrespectful for such a tiny amount of money and -- anyway. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I don't know if this is appropriate, because this pertains to the next ordinance, but I believe that -- that we all voted to give the employees a three percent raise, but the face of our city -- and I'm talking about the seat, not the person. If we was talking about the person, we would be here tomorrow morning until 10:00 o'clock. But, anyway, I'm talking about the seat -- when you have the most visual seat in the City of Meridian making less than -- I would have to say probably at least 60 to 70 percent of your firefighters or your employees, I -- I just don't know where we are coming from. And, you know, you go back through the years that I have been on here, very rarely have I ever voted for an increase in -- in the Council's salary, for the simple fact is that, you know, I knew what I was going to make when I got elected. I think you have to -- I think you have to have a salary to get people to run. They got to know what they are going to make. Councilman Palmer is right in that. But I think -- I hope you guys will reconsider on this ordinance 17 -- dash 1742, because it is a slap in the face of the Mayor of Meridian, Idaho, and regardless who is sitting in the seat. De Weerd: Any further discussion? Palmer: Madam Mayor? De Weerd: Yes, Mr. Palmer. Palmer: Councilman Bird, a few weeks ago you had brought up the median or average income in Meridian. The pay for the Mayor's position is significantly higher than the average pay of a Meridian citizen. The job is certainly commensurate with that. In fact, I believe that the job is worth six figures. But it's still significantly higher than the average pay and very, very sufficient to sustain a family of any size within this city and it's a public service position and it should be set, regardless of who is sitting there and where it's at right now I feel is perfectly sufficient. Bird: Madam Mayor? Meridian City Council July 25, 2017 Page 83 of 86 De Weerd: Mr. Bird. Bird: Okay. Councilman Palmer, I don't disagree with that. But let's -- let's take it another way. We were told the other night the average income in Meridian, Idaho, was 40,000 dollars; right? I think Brenda told us that the other day. Our average income in the City of Meridian is 58,000. Now, the taxpayer -- I'm making 40 and I can guarantee you that 90 percent of your employees don't have the responsibility of the Mayor. If something goes wrong in the city, you and I don't get the calls -- we get them once in a while if they are mad at us. I will guarantee you the Mayor's office gets them every time. I just -- I just think if you -- if you feel that the employees -- and don't get me wrong -- I think over 20 years, you can look at the record, I have always been for employee raises. But if you can give them three percent and we can't give the office of the Mayor three percent, I don't think it's fair. De Weerd: Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. B. Ordinance No. 17-1742: An Ordinance Amending Title 1, Chapter 6, Section 5, Meridian City Code, Regarding Compensation for the Mayor of Meridian; providing for a waiver of the reading rules; and Providing an Effective Date. De Weerd: Mr. Clerk, will you, please, read by title Ordinance 17-1742. Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 17 -1742, an ordinance amending Title 1, Chapter 6, Section 5, Meridian City Code, regarding compensation for the Mayor of Meridian. Providing for a waiver of the reading rules and providing an effective date. De Weerd: You have heard the reading by title of ordinance under 11 -B. Do I have a motion? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I move we approve Ordinance No. 17-1742 with suspension of rules. Meridian City Council July 25, 2017 Page 84 of 86 Palmer: Second. De Weerd: I have a motion and a second to approve Item 11 -B. Any discussion? Mr. Clerk. Roll call: Bird, nay; Borton, yea; Milam, nay; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: Okay. Motion passes. MOTION CARRIED: THREE AYES. TWO NAYS. ONE ABSENT. De Weerd: I will ask that, Mr. Nary, you bring the ordinance or the requirement on this compensation committee back to the City Council for a discussion. I would agree with Council Member Milam that if this continues to -- our goal has been to engage citizens in city government. If the work they do seems for naught -- and the committee will tell you that that is the -- the feeling on this particular thing, that maybe you need to -- to reconsider what you want this group to do. Or not. This was something that a future council has decided that it seems like it took the politics out and we have put the politics back in. So, maybe we need to look at what do you want a group to do or maybe this is not something that the city wants to do, because there is a sense that it is a waste of effort. So, just giving you the feedback I have heard. Council, I was ambiguous on this and -- and I have appreciated the -- the discussion, but there needs to be greater clarity on what is expected to be brought back to -- to this. I will say one other thing is there is nothing in the ordinance in roles and responsibilities that salary is based on what might be a family wage job based on the responsibilities of a position. That seems kind of arbitrary and so by adding clarity to whatever you want this compensation effort to do will be beneficial and so that we can have whatever group, whether it's staff, whether it's the discussion that all of you need to have or if it's the committee, that people know what -- what the expectation is. So, Mr. Nary, I think at some point maybe in September or October we can bring this back for discussion on -- we have two years, so it's -- there is no big rush, but I do think that it warrants a discussion. Nary: Yes. De Weerd: Okay. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I appreciate the recommendation. That's one I agree with. But I think it's important -- at least from one Council Member's perspective -- and I think we Meridian City Council July 25, 2017 Page 85 of 86 heard it from -- I think from everyone is I really valued the compensation committee's recommendation. I appreciated the process and to your point I -- I think it does take the politics out of it and I still feel that the politics were taken out of at least my decision, but if it's important for us to maybe hear from those committee members as to why they felt that the process wasn't as -- you know, what they had hoped it would be, I think it -- on any occasion this Council hears from citizen committees on any number of issues and sometimes we take their full recommendation and sometimes we take a part of it and sometimes we take none of it. This is just a case of this committee we hear from every two years and it just so happens that in this instance we didn't take their full recommendation. To me that doesn't negate the process. It doesn't negate what they do. But if having them and reevaluating this, I'm open to that discussion, but I, for one, was very appreciative of the compensation committee and the recommendations they brought forth. I think Council Member Palmer articulated -- hit it on the head, their job is to bring what the position is worth and they did that. De Weerd: Okay. So, we will put that back on a future agenda. Item 12: Future Meeting Topics De Weerd: Okay. Anything further for Item 12, Future Agenda Topics? Item 13: Executive Session per Idaho State Code 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. De Weerd: Okay. If not, I would entertain a motion under Item 13 to adjourn into Executive Session. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 74 -206(1)(f). Borton: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. Meridian City Council July 25, 2017 Page 86 of 86 De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSIONS: (10:22 p.m. to 10:50 p.m.) De Weerd: Okay. I would entertain a motion to come out of Executive Session. Bird: So moved. Borton: Second. De Weerd: All those in favor say aye. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Do I have a motion to adjourn? Bird: So moved. Borton: Second. De Weerd: All those in favor. MOTION CARRIED: FOUR AYES. TWO ABSENT. MEETING ADJOURNED AT 10:50 P.M. (AUDIO RDI ON FILE OF THESE PROCEEDINGS) 8' X17 MAYOR T4D&DE WEE—Rn" DATE APPROVED ATTEST: Qo�P100 Aucus;,' , 0 C. JA COL , CITY CLERK o�' IDjAN+=✓ w CITY COUNCIL PUBLIC FORUM SIGN -IN SHEET Date: Prior to the commencement of the eeting a person wishing to address the Mayor and City Council MUST sign in and limit their comments to the matter described below. Complaints about individuals, city staff, business or private matters will not be allowed. Testimony or comment on an active application or proposal that is or will be pending before Planning and Zoning or City Council is strictly prohibited by Idaho law. Each speaker will have up to three (3) minutes to address the Mayor and Council, but the chair may stop the speaker if the matter does appear to violate guidelines, varies from the topic identified on this sign in sheet or other provisions of law or policy. Print Name Provide Description of Discussion Topic Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 6A PROJECT NUMBER: ITEM TITLE: Approve Minutes of July 11, 2017 A. Approve Minutes of July 11, 2017 City Council Workshop Meeting MEETING NOTES 9 APPROVED CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Workshop July 11, 2017 Page 63 of 63 De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES, ONE ABSENT. EXECUTIVE SESSION: (6:02 p.m. to 7:37 p.m.) De Weerd: Okay. I would entertain a motion to come out of Executive Session. Bird: So moved. Cavener: Second. De Weerd: All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. De Weerd: For the record Councilman Borton did leave before the Executive Session. Do I have a motion to adjourn? De Weerd: So moved. Cavener: Second. De Weerd: All those in favor. All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. MEETING ADJOURNED AT 7:37 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MA MY DE WEERD ATTEST: _ A C. JAYIQOLE&/CITY CLERK 7 / S / ;V/% DATE APPROVED o�QO�piED AUG�sT, 2G �� p Cllyof w Ci E IDIAN I qDAHO 2 SEAL 4/ Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 6B PROJECT NUMBER: ITEM TITLE: Resolution for Updating City Records Retention B. Resolution No. %-7 -/ : Updating the City of Meridian Records Retention Schedule MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN BY THE CITY COUNCIL: RESOLUTION NO. 1-7- - ?olq BIRD, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION TO UPDATE THE CITY OF MERIDIAN RECORDS RETENTION SCHEDULE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on July 12, 2016 the Mayor and City Council adopted and approved Resolution 16-1149 which updated the then existing City of Meridian Records Retention Schedule; and WHEREAS, it is recognized that from time to time it will be necessary to update the City of Meridian Records Retention Schedule for proper management of city records; and WHEREAS, the City of Meridian now wishes to amend and update its current City of Meridian Records Retention Schedule; and WHEREAS, an update to the current City of Meridian Records Retention Schedule has been completed and the amended Schedule is attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City Council of the City of Meridian hereby adopts the City of Meridian 2017 Records Retention Schedule attached hereto as Exhibit A. Section 2. That the City Clerk is hereby authorized to implement the City of Meridian 2017 Records Retention Schedule adopted by this Resolution. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. 2017. ADOPTED by the City Council of the City of Meridian, Idaho this ?.S day of July, 1'4 APPROVED by the Mayor of the City of Meridian, Idaho, this a.s day of July, 2017. APPROVED: �Q01orD AUGUST, r V or Tammy de rd, Mayor E IDIZ IAN+l- IDAHO SEAL ATTEST: C. y Col , City Clerk CITY OF MERIDIAN 2017 RECORDS RETENTION SCHEDULE PAGE 1 OF 2 CITY OF MERIDIAN 2017 RECORDS RETENTION SCHEDULE PAGE 2 OF 2 EXHIBIT A 2017 RECORDS RETENTION SCHEDULE Approved July __, 2017 by Resolution No. 17-____ 2017 RECORDS RETENTION SCHEDULE 2 | P a g e TABLE OF CONTENTS Introduction ………………………………………………………………………….. Page 3 Frequently Asked Questions …………………………………………………………. Page 5 City Attorney’s Office ……………………………………………………………….. Page 7 City Clerk’s Office …………………………………………………………………… Page 9 Commissions, Committees, Boards …………………………………………………... Page 14 Community Development …………………………………………………………….. Page 15 Finance Department …………………………………………………………………... Page 26 Fire Department ……………………………………………………………………..... Page 36 Human Resources Department ……………………………………………………….. Page 40 Information Technology Department ………………………………………………… Page 47 Mayor’s Office ……………………………………………………………………….. Page 50 Parks and Recreation Department ……………………………………………………. Page 54 Police Department ……………………………………………………………………. Page 63 Public Works Department ……………………………………………………………. Page 71 Support Services …………..…………………………………………………………….. Page 87 Appendix A: Idaho Statute Title 50, Chapter 9, Section 50-907 ….………………… Page 90 3 | P a g e INTRODUCTION Management of public records is a vital function of every city, and understanding the basic principles of records management is essential for every city official and staff member. In basic terms, the definition of a public record, as established by Idaho law, is any recorded information that relates to the business of city government. Public records can be on any medium – paper documents, books, maps, pictures, audio/visual recordings, microfilm or microfiche, as well as digital or electronic documents, including computer files and email. THE CITY CLERK’S ROLE Idaho Code section 50-908 outlines the role and responsibilities of the City Clerk as municipal records manager. That law directs the City Clerk to: ensure the orderly and efficient management, retention, and destruction of city records in compliance with state and federal laws and city ordinances, resolutions and policies; identify and care for historical records; and coordinate the transfer of permanent records to the Idaho State Historical Society's (“ISHS’s”) permanent records repository. All city employees and elected officials have responsibilities with regard to city records. Idaho Code section 50-908 establishes those responsibilities. Employees and officials must: protect the records in their custody; cooperate with the City Clerk to efficiently manage records and preserve records of enduring value; and pass on to their successors records necessary for the continuing conduct of city business. All city records are property of the city, and no city official, elected, appointed or staff, may assert any personal or property right to such records, even where he or she may have developed or compiled them. The unauthorized destruction or removal of city records is prohibited by law. CLASSIFICATION AND RETENTION OF MUNICIPAL RECORDS Idaho Code section 50-907(5) requires every city in Idaho to adopt a records retention schedule, listing the types of city records retained by the city and the retention period for each type of record. As of July 1, 2016, Idaho Code section 50-907(1)-(4) classifies municipal records into four separate categories (permanent, semipermanent, temporary, and historical). Each of the four classifications either lists specific record types or provides a description for what constitutes records fitting that classification. The statute allows for cities to designate additional records for each classification as deemed appropriate by the City Council. Cities may assign records to a fifth category designated as transitory. Permanent and historical records may not be destroyed, but must be retained by the city in perpetuity, or transferred to the ISHS’s permanent records repository for permanent retention upon resolution of the City Council according to the procedures established in section 50-907, Idaho Code. Semipermanent records shall be retained for not less than five (5) years after the 4 | P a g e date of issuance or completion of the matter contained within the record. Temporary records are to be retained for not less than two (2) years. After the expiration of the designated retention period for semipermanent and temporary records, the destruction of those records may be destroyed only by resolution of the City Council, upon advice of the City Attorney, and in coordination with the City Clerk according to the procedures established in section 50-907, Idaho Code. Transitory records may be destroyed upon expiration of the designated retention period according to the procedure established by the department. FINAL DISPOSITION OF RECORDS As set forth above, permanent and historical records are never destroyed – they are retained in perpetuity by the city or transferred to the ISHS by resolution of City Council. Semipermanent and temporary records may only be destroyed by resolution of City Council. The process for destruction of all nonpermanent records typically begins once the records have reached their minimum retention period, but there are some important exceptions, where circumstances dictate that records must be kept longer:  Records related to pending criminal or civil cases;  Records that are the subject of a pending public records request; and  Records needed for any pending audit or investigation. The departments, the City Clerk, and the City Attorney’s Office work closely together to resolve retention questions and to accomplish final disposition of records according to the process set forth in section 50-907, Idaho Code. The first step in the official record destruction process is that the City Clerk obtains approval for the destruction of the records from the City Attorney’s Office. If appropriate, the City Attorney’s Office prepares a resolution and submits it to City Council for approval to destroy the records. Depending on the records to be destroyed, the City Clerk may be required to notify the ISHS at least thirty (30) days prior to destruction. When all of the steps are complete, the City Clerk notifies the department that it may destroy the designated records. The department destroys the records within thirty (30) days of notification and returns proof of destruction to the City Clerk. In addition to the above information, the following FAQ on classification and retention of municipal records is designed to summarize the changes to Idaho Code section 50-907 that became effective on July 1, 2016 and provide quick answers to often-asked questions. The statute in its entirety is included in Appendix A. 5 | P a g e FAQ: CLASSIFICATION AND RETENTION OF MUNICIPAL RECORDS PER IDAHO CODE SECTION 50-907 AS OF JULY 1, 2016: 1. What are the four (4) statutory record classifications? The four (4) classifications are permanent, historical, semipermanent, and temporary. For complete information regarding the retention period and list of specific record types for each category, go to Appendix A at the end of this Schedule where the statute is set forth in its entirety. 2. How are historical records described? Historical records shall consist of records which, due to age or cultural significance, are themselves artifacts of historical value. Historical records have enduring value based on the administrative, legal, fiscal, evidential or historical information they contain. Historical records shall be retained by the city in perpetuity or may be transferred to the ISHS’s permanent records repository pursuant to subsections 8 and 9 of section 67-4126, Idaho Code, upon resolution of the City Council. 3. Does the City allow for a fifth (5th) record category? Yes, the 5th available record category is called “Transitory” and the retention period is less than two (2) years. Transitory records do not need a resolution to destroy them. However, they should be destroyed according to department policy. 4. Can the City reproduce, retain and manage records in a photographic, digital or other nonpaper medium? Yes, see Idaho Code section 55-907(6) for the necessary form and medium requirements to comply with the statute. 5. Is a reproduced record deemed an original public record for all purposes? Yes, provided it is retained by the city in any form and medium permitted by Idaho Code section 55- 907(6). 6. When can a semipermanent or temporary paper original be summarily disposed of or returned to sender? A semipermanent or temporary paper original can be summarily disposed of or returned to sender once it has been retained in an appropriate nonpaper medium. 7. Can a permanent paper original be summarily disposed of or returned to sender like semipermanent and temporary records once it has been reproduced in a nonpaper medium? Yes, once a permanent paper original is converted, it may be treated like a copy and destroyed provided the following steps are followed: a. Prior to destruction of original paper documents, the City Clerk shall provide written notice, either by email or mail, including a detailed list of the documents proposed for destruction to the ISHS. b. The ISHS has 30 days after receipt of the City Clerk’s notice to review the list and respond in writing, either by email or mail, to the City Clerk identifying any documents that will be requested to be transferred from the city to the ISHS for retention in the permanent records repository. c. Any documents that will not be transferred may be destroyed. 6 | P a g e d. If the City Clerk has not heard back from the ISHS within thirty (30) days after the ISHS received notice from the City Clerk, then the records may be destroyed. 8. What has changed regarding destruction or transfer of records? a. Permanent records: (1) Must be kept forever by the city, except for paper originals of permanent records maintained in a nonpaper medium as discussed in FAQ #7 (above); or (2) Permanent records may be transferred to ISHS’s permanent records repository upon resolution by City Council. b. Semipermanent and Temporary records: (1) May be destroyed only by resolution of the City Council and upon the advice of City Attorney, except for paper originals of semipermanent or temporary records retained in a nonpaper medium. (2) Such disposition is under the direction and supervision of the City Clerk. The Clerk no longer needs to give thirty (30) day written notice to the ISHS of intent to destroy. (3) Copies: It is always important to remember that once a Resolution to Destroy Records is approved and the City Clerk gives the department the “ok” to destroy the records listed therein, the department must take care to destroy all versions of the records listed. In other words, copies cannot outlive the destruction of the original record. 7 | P a g e CITY ATTORNEY’S OFFICE RECORD DESCRIPTION CATEGORY RETENTION PERIOD Legal Department Administrative Records Written messages and reminders, meeting notes, working drafts, legal research source documents and notes, copies of accounts payable invoices and expense reports, presentations, documents recording department activities or plans, department reports to directors, and other material or aids that support an employee’s day-to-day job functions. Transitory Until administrative need ends or superseded Bankruptcy Notices and Case Files Records documenting notification to the city that certain individuals have filed for bankruptcy, and used to determine if the individual owes money to the city and to file notice or claim with the court. Information may include: debtor’s name, utility accounts information, prepared repayment plan and related documentation. Semipermanent IC §50-907(2)(a,g) 5 years after receipt of Trustee Final Report or an Order Dismissing the Case. (See Civil Case Files for litigated claims and adversary actions) Budget Preparation Records Working documents utilized to establish yearly budget, including enhancements, amendments, carry forward support, FTE anticipation, and quotes for goods or services. Transitory Until administrative need ends or superseded Civil Case Files Pending and closed cases filed by and against the city, including all pre-litigation, litigation, appellate documents (complaints, summons, investigations, reports, attorney notes, discovery-related records, pleadings, affidavits, motions, deposition transcripts, disposition, orders and judgments, exhibits, appeals, and related records), and bankruptcy adversary action files. Semipermanent IC §50-907(2)(g) 10 years after date of last action Departmental Reports Reports prepared by the city attorney for the mayor and city council. Semipermanent IC §50-907(2)(e) 5 years Director/Manager HR-related Records Director and manager’s records regarding City Attorney’s Office employees, including performance Transitory Until employee separation (then transferred to HR) 8 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD evaluations, comment cards, complaints, certificates, etc. Forms, Templates Legal forms and templates. Transitory Until superseded Land Use Appeals Appeals of land use decisions, including staff reports, pleadings, briefs, and related records. Semipermanent IC §50-907(2)(g) 10 years after date of last action Legal Opinions, Memoranda Formal and informal opinions and memoranda rendered by the city attorney for the mayor, city council, or city departments, examining legal questions relating to state/federal law/rules or local ordinances/policies. Semipermanent IC §50-907(2)(g) 10 years Privileged Administrative Records Records held in confidence by the City Attorney’s Office regarding confidential or privileged matters including personnel investigations, settlements related to personnel matters. Semipermanent IC §50-907(2)(g) 75 years Settlement Records Settlement agreements and related documentation from civil cases, claims, mediation, and arbitration. Semipermanent IC §50-907(2)(g) 75 years Training Materials Records related to training and continuing education programs attended by City Attorney’s Office staff. Documents may include instructional materials, course descriptions, class enrollment and attendance records, certificates of attendance, etc. Transitory Until administrative need ends or superseded Risk Management Claim Files Claims for damages filed by and against the city, including claims caused by city employees/ equipment, including Property Damage Records, Liability Claims Records, Public Injury Reports, and related correspondence. Semipermanent IC §50-907(2)(a,g) 10 years, provided there is no litigation. (See Civil Case Files for litigated claims) Insurance Policy Records Records documenting the terms and conditions of city insurance policies covering liability, property, motor vehicle, etc. Records usually include: policies, endorsements, rate change notices, agent of record, and related documents. Semipermanent IC §50-907(2)(g) 5 years 9 | P a g e CITY CLERK’S OFFICE RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records Activity Logs/Reports Daily, weekly monthly or other reports documenting the activities of the City Clerk’s Office employees, including but not limited to: sign in/out sheet for keys, archival Records and phone Logs, land use, ordinances, permits, minutes, and resolution tracking spreadsheets, and Dashboard statistics Transitory Until administrative needs ends Administrative Records Copies of: A/P invoices, Expense Reports, MIP A/P unposted Reports, Detailed Statements of Revenues and Expenditures Transitory Until administrative need ends or record is superseded Budget Preparation Records Working documents utilized to build base budgets and establish yearly budgets, including but not limited to enhancements, amendments, carry forward support, FTE anticipation, vehicle replacement, quotes for service/maintenance Transitory 1 year or until administrative need ends Correspondence Policy/program correspondence, documenting the formulation, adoption and implementation of significant policy/program decision. Including but not limited to Commission, Committee and City Clerk determination. Permanent In perpetuity Records created or received in the course of administering city policies, procedures or programs, but these records do not provide insight into significant policy, procedure or program discussions or decisions. Semipermanent 5 years Correspondence created or received in the course of administering City policies, procedures or programs including but not limited to memos, notes, thank you notes, surveys, letters to businesses and citizens and day-to day office and housekeeping correspondence that does not contain unique information about City functions or programs, for example scrolling agenda and announcements. Transitory Until administrative need ends Customer Complaints/Kudos Complaint or Compliment records including but not limited to letters, phone Transitory Until administrative need ends 10 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD calls, comment cards and in person feedback from citizens, customers, developers and contractors Forms/Templates Forms/Templates created for use by the City Clerk’s Office including but not limited to visual aids, applications, checklists, land use transmittals and web documents Transitory Until administrative need ends or record is superseded HR Documents Departmental employee personnel records, including but not limited to training records, coaching notes, Performance Evaluation, contact information. Record is confidential and will be kept in a locked files with manager until employment has ended; File sent to HR for retention after termination (voluntary or involuntary) Transitory Until employment is terminated; then forward to HR Meeting Records and Notes Special Projects/Initiatives Internal meeting records and/or staff level notes generated in the course of day to day business, including but not limited to; agendas, notes and presentations Transitory Until administrative need ends or superseded Reference/Owner’s Manuals/ Handbooks Documents to include but not limited to: Owner’s Manuals and code updates Transitory Until superseded or administrative need ends Department Guidelines, Policies, Procedures, Processes and Reports Departmental Policy or program records documenting the formulation, adoption and implementation of departmental policy or program decisions. Including but not limited to Standard Operating Procedures and Guidelines, reference materials or materials obtained from another government entity or agency used in the development of said procedure Transitory 1 year after document is replaced and/or administrative need ends Presentations Formal department presentations to Council, Chamber of Commerce or other agencies/entities or people, e.g. New Council member training, Joint Council/Commission workshop training Transitory Until administrative need ends Telephone Records Message logs, voicemails, Shortel call volume reports etc. Transitory Until administrative need ends Operational Records Audio/Video Recordings Audio and video recordings of City Council, Commission and Committee Meetings. Semipermanent 5 years City Council and Planning and Zoning Meeting Agenda, Minutes and Minute Books Records documenting meetings of the City Council and/or Planning and Zoning Commission and motions, resolutions, ordinances, transcripts and other actions taken at meetings. Permanent IC §50- 907(1)(a) In perpetuity 11 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Contracts & Agreements to which the City is a Party Agreements with vendors and other parties for the acquisition, lease, lease- purchase or sale of equipment, supplies, services or property, letters of credit, warranty surety agreements which have been approved at a City Council meeting, approved by the Mayor, or have been recorded with Ada County. Semipermanent IC §50- 907(2)(b) 25 years after expiration Easement Agreements to which the City is a Party Easement agreements which have been approved at a City Council meeting, approved by the Mayor, or have been recorded with Ada County. Permanent In perpetuity Deeds & Real Property Records Records relating to ownership of real property, including deeds, title opinions, abstracts and certificates of title, title insurance, documentation concerning alteration or transfer of title, and records relating to acquisition and disposal of real property such as offer letters, options, agreements of short duration, staff reports, appraisal and inspection reports, letters of transmittal, and related records. Permanent IC §50- 907(1)(e) In perpetuity Election – Campaign Finance Reports Reports showing contributions and expenditures in city campaigns by mayor/council candidates, political committees and independent persons/entities. Includes C-1 (Certification of Treasurer), C-2 (Campaign Financial Disclosure Report), C-4 (Independent Expenditures), C-5 (48 Hour Notice of Contributions/ Loans Received), C-6 (Statement by Nonbusiness Entity), and C-7 (48 Hour Notice of Independent Expenditures). Permanent IC §50- 907(1)(g) In perpetuity Election – Candidate Declarations & Petitions Includes declarations of candidacy and intent for candidates for city elective office. Declarations of candidacy are filed by candidates to get their name on the election ballot, and are accompanied by a filing fee of $40 or a petition with the signatures of at least five qualified city electors, including a certification by the county clerk of the number of signatures that are of qualified city electors. Declarations of intent are filed by write-in candidates, and do not require the filing fee or petition. Permanent IC §50- 907(1)(g) In perpetuity 12 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Election – General/Regular (Election Files) Includes the first and second notice of election and sample ballot which are published in the official newspaper, poll books showing the name, address and signature of those voting in City elections, and the tally book in which election staff record and total the votes cast for each candidate and ballot question at the polling precinct. Permanent IC §50- 907(1)(g) In perpetuity Election – General/Regular (Working Files) Includes the following records: polling places, judges and clerks, challengers and watchers, voting machines and vote tally systems, correspondence, and other records not specifically listed in this schedule. Semipermanent IC §50- 907(2)(g) 5 years Election ballots, including voted ballots, unused ballots, spoiled ballots, ballot stubs, absentee voting, and duplicate poll books Temporary IC §50- 907(3)(e) 2 years Oaths of Office Signed oaths of elected officials swearing to uphold the federal and state constitutions and laws of the city. Permanent In perpetuity Passports – General Information Training records, Department of State monthly newsletters, and Passport Agent’s Reference Guide. Transitory Until administrative need ends or record is superseded Passports – Transmittals Daily transmittal spreadsheets that accompany passport applications mailed to the Department of State Regional office. Transitory 2 years Permits & Licenses Records relating to city permits and licenses issued in the City Clerk’s Office. Semipermanent IC §50- 907(2)(d) 10 years Public Notices Records relating to proof of mailings. Transitory Until administrative need ends Public Records Requests Written public records requests, city denials of public records requests, responses, etc. Temporary 1 years after last action Records Management Records Destruction records including tracking reports, destruction resolution and authorization from Idaho State Historical Society and legal counsel. Permanent In perpetuity Records of Historical Significance Records of historical significance not otherwise maintained by the Meridian Historical Preservation Commission. Permanent In perpetuity Room Scheduling & Reservation Records for City Hall Records documenting scheduling and reservations related to public meeting rooms in City Hall. Such as reservation request forms, and Outlook calendar scheduling records. Transitory Until administrative need ends 13 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Vehicle Titles State of Idaho Certificate of Title for vehicles owned by the City. Transitory Until vehicle is no longer owned by the City 14 | P a g e COMMISSIONS*, COMMITTEES, AND BOARDS RECORD DESCRIPTION CATEGORY RETENTION PERIOD Agendas Agendas of commission, committee, or board meetings Permanent IC §50- 907(1)(a) In perpetuity Audio Recordings Audio recordings of commission, committee, or board meetings Semipermanent IC §§ 50- 907(2)(g) 5 years Bylaws Internal rules governing commission, committee, or board structure, operations, procedures, officers, etc. Permanent IC §50- 907(1)(h) In perpetuity Contact Information Document listing commission, committee, or board members’ names, addresses, phone numbers, e-mail addresses, etc. Transitory Until administrative need ends Correspondence Correspondence regarding day-to-day commission, committee, or board operations or administration Transitory Until administrative need ends Historical Project Records Records documenting a commission, committee, or board project of historical or cultural significance to the City and/or Meridian community Historical IC §50-907(4) In perpetuity Minutes Summary or verbatim minutes of commission, committee, or board meetings; documents and other written or visual materials presented at meetings (e.g., handouts, photos, presentations, etc.) Semipermanent IC §§ 50- 907(2)(g) 5 years Project Files and Reports Documents and materials used by staff or commission, committee, or board members in the course of researching, developing, completing, reporting on, or acting on initiatives of the commission/committee/board Transitory Until administrative need ends Roster, current List of current commission/committee/ board members, including names, seat numbers, and appointment dates. Transitory Until superseded Roster, historical List of all commission, committee, or board members throughout history of the body; may include names, seat numbers, dates of appointment and departure. Historical IC §50-907(4) In perpetuity *Note: This schedule does not apply to City Council or Planning & Zoning Commission records, which are addressed in Clerk’s Office Records Retention Schedule. 15 | P a g e COMMUNITY DEVELOPMENT DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative – All Divisions: (Community Development(CD) Departmental/Operational, Building Services, Economic Development, Land Development, Planning( Community Development Block Grant(CDBG) and Current/Long Range Planning) Activity Logs/Reports Daily, weekly, monthly, or other reports documenting the activities of the Community Development (CD) employees, including, but not limited to: sign in/out sheet for credit card, car sign in/out, archival records log, and dashboard. Transitory Until administrative need ends Administrative Records Copies of: A/P invoices, expense reports, A/P unposted Reports, Detailed Statements of Revenues, and Expenditures. Transitory Until administrative need ends or record is superseded Budget Preparation Records Working documents utilized to build base budgets and establish yearly budgets, including, but not limited to: enhancements, amendments, carry forward support, Full Time Equivalent (FTE) anticipation, vehicle replacement, and quotes for service/maintenance. Transitory 1 year or until administrative need ends Committee/Ad-Hoc Team Records Agendas and meeting minutes/notes for special groups convened by Community Development for specific purposes such as understanding operational gaps, Code issues, and process delays. Temporary 2 years Correspondence Policy/program correspondence, documenting the formulation, adoption, and implementation of significant policy/program decisions. Permanent In perpetuity Records created or received in the course of administering city policies, procedures, or programs, but these records do not provide insight into significant policy, procedure, or program discussions or decisions, including, but not limited to: citizen response letters, change of address notifications including corner lot change of address, and street name changes. Semi- permanent 5 years 16 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Correspondence and support material created or received in the course of administering City policies, SOPs, programs, or customer service requests; including other city departments and interagency coordination, including, but not limited to: lists, maps, graphics, figures, and other location specific materials and information, thank you notes, letters to businesses, citizens, and day-to-day office and housekeeping correspondence, for example: final action courtesy letters, will-serve letters and address verifications. Transitory Until administrative need ends Customer Complaints/Kudos Complaint or compliment records including, but not limited to: letters, phone calls, comment cards and in person feedback from citizens, customers, developers and contractors. Transitory Until administrative need ends Department Guidelines, Policies, Procedures, Processes and Reports Departmental policy or program correspondence, documenting the formulation, adoption, and implementation of significant departmental policy or program decisions, including, but not limited to: Standard Operating Procedures (SOP) and department guidelines, etc. Permanent In perpetuity Departmental records created or received in the course of administering departmental policies, procedures, or programs, but these records do not provide insight into significant policy, procedure, program, discussions, or decisions. Including, but not limited to: citizen response letters. Temporary 2 years or until administrative need ends City/departmental SOP/policy manual or reference material from another government agency or business. Transitory 1 year after document replacement or until administrative need ends Director Determination/Inter pretation Documents, including, but not limited to: written request for Unified Development Code (UDC) interpretation, analysis, and the responsive departmental opinion. Permanent In perpetuity 17 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Forms/Templates Forms/templates created for use by the CD department, including, but not limited to: visual aids/cut-sheets, applications, checklists, and web documents. Transitory Until administrative need ends or record is superseded HR Documents Departmental employee personnel records, including, but not limited to: training records, coaching notes, performance evaluation, contact information; record is confidential and will be kept in a locked file, with manager, until employment has ended. Transitory Until employment is terminated; then forward to HR Marketing Materials Documents, including, but not limited to: working and draft research products/materials, analysis, maps, images, photos, demographics, market studies, conference materials, site selector information, spreadsheets, public outreach/town hall information, publications, or other metrics for department, inter-departmental, and external customers. Transitory Until superseded or administrative need ends Meeting Records and Notes Internal meeting records and notes generated in the course of day- to- day business, including, but not limited to: agendas, notes, and presentation. Transitory Until administrative need ends or superseded Presentations Formal department presentations to City Council, Commissions, Chamber of Commerce, other agencies/entities, or people. Transitory Until administrative need ends Professional Service Agreement(PSA)/Co ntracts Documents or communication related to a PSA/contract, including, but not limited to: copies of contract documents; emails including (performance related) correspondence from our PSA consultants (electrical, plumbing, mechanical, structural, and fire disciplines). Transitory Until administrative need ends Special Projects/Initiatives Final departmental documents related to special, non-confidential, or one-time projects, including, but not limited to: strategic plan initiatives, urban renewal districts, inventory, or non- application specific projects. Permanent In perpetuity Work-in-progress documents, material, or work products for ongoing or one time projects, including, but not limited: to Transitory Until superseded or administrative need ends 18 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD strategic plan initiatives, urban renewal districts, inventory, or non-application specific projects. Staff Working Documents, Notes and Drafts Documents, including, but not limited to: notes, draft spreadsheets, PowerPoints, Word, Adobe InDesign documents and underlying work-in-progress information that supports the day-to-day staff’s job function. Transitory Until superseded or administrative need ends Reference/Owner’s Manuals/ Handbooks Documents, including, but not limited to: owner’s manuals, International Code Council (ICC), and reference documents from other companies, government agencies (e.g. Idaho Power, American Disabilities Administration (ADA), Ada County Highway District (ACHD), Energy Commission, etc.). Transitory Until superseded or administrative need ends Reports & Studies Documents, including, but not limited to: draft research information, market studies, planning studies, and related documents not adopted in the Comprehensive Plan or UDC (e.g. pathways, downtown street crossing). Transitory Until superseded or administrative need ends Telephone Records Message logs, voicemails, ShoreTel call volume reports, etc. Transitory Until administrative need ends Zoning Verification Letter Documents, including, but not limited to: written requests for zoning analysis of a specific parcel/property and the responsive departmental opinion Semi- permanent 10 years Building Division – Commercial and Government Buildings Building Plans and Specifications for Commercial and Government Buildings Drawn and written approved for construction plans and specifications for commercial and government buildings, including, but not limited to: structural calculations, geotechnical investigations/reports (soil classifications: strength, compressibility, load bearing values tests: groundwater, borings, pits, subsurface exploration), and Certificate of Occupancy 2012 or later. Permanent In perpetuity 19 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Building Applications for Commercial Projects and Government Buildings Accela files related to commercial and governmental buildings and projects, including, but not limited to: permit application, signs, inspection records, certificates of values, photos, building, mechanical, plumbing, fire, and/or electrical permits, letters, and correspondence. Semi- permanent 10 years from record date for all records dated 2012 or later Temporary Occupancies. Transitory Until issuance of Final CO Sign Permit Plans & Specifications Drawn and written approved for construction plans and specifications for commercial and government buildings signs, including, but not limited to: (wall, free standing, and monument/subdivision identification). Permanent In perpetuity (see Planning Schedule for Retention) Building Division – Non-Commercial and Non-Government Buildings (Residential) Building Plans & Specifications for Non-commercial & Non-government Projects (after the structure or project receives final inspection & approval) Drawn and written approved for construction building plans and Certificate of Occupancy 2012 or later. Permanent In perpetuity Building Applications for Non-Commercial Projects and Non- Government Buildings Accela Files related to Non-commercial and Non-governmental buildings and projects, including, but not limited to: permit applications, inspection records, photos, building, mechanical, plumbing, and/or electrical permits. Semi- permanent 10 years from record date for all records dated January 2012 or later Temporary Certificate of Occupancies. Transitory Until issuance of Final CO Building Correspondence for Non-compliant Projects & Building Code Enforcement Cases (compliance & legal letters) Correspondence, including, but not limited to: signed letters of alternative compliance from design professional, engineers, or architects, letters generated from City’s legal counsel, documented notes of conversations, telephone logs, photos of violations, analysis reports/logs, etc. Transitory Until administrative need ends Economic Development Economic Development Website HTML text stored in economic development website’s external data base. Documents, including but not Transitory Until superseded or administrative need ends 20 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD limited to: Available Properties Lists and marketing information. Confidentiality Agreement Projects & Correspondence/Do cuments Documents, related to signed confidentiality agreements, including, but not limited to: letters of intent, community Tax Reinvestment Incentive (TRI) match letter, market research, project prospectus, photos, and written correspondence. Transitory Until administrative need ends Land Development Division – Commercial and Government Buildings Land Development Commercial and Governments Project Files Documents created or used in the land development phase of a commercial or government building project, including, but not limited to: annotated plats, engineer certifications pertaining to (e.g. private stormwater systems, pressurized irrigation, gravity irrigation, private roads). Permanent In perpetuity Files or documents created and/or used in the land development phase of a commercial project, including but not limited to: approval letters, QLPE letters, soil reports, and drainage calculations. Semi- permanent 10 years Files or documents created and/or used in the land development phase of a commercial project, including, but not limited to: approved for construction drawings, staff reports, invoices, application review comments, will serve letters, transmittals, and memos. Transitory Until administrative need ends Land Development Division – Non-Commercial and Non-Government Buildings (Residential) Land Development Non-Commercial and Non- Government (Residential) Project Files Documents created and/or used in the land development phase of a residential or Non-Government project, including, but not limited to: annotated plats, engineer certifications pertaining to (e.g. private stormwater systems, pressurized irrigation, gravity irrigation and private roads). Permanent In perpetuity Files or documents created or used in the land development phase of a residential or commercial subdivision project, including, but not limited to: approval letters, QLPE letters, soil report, and drainage calculations. Semi- permanent 10 years 21 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Files or documents created used in the land development phase of a residential or commercial subdivision project, including, but not limited to: approved for construction drawings, staff reports, invoices, application review comments, will serve letters, transmittals, and memos. Transitory Until administrative need ends Permits and Inspection Records – All Land Development (Accela Record ID’s) Files or documents created and/or used in the land developments phase of all Governmental, Commercial, or Residential/Commercial Subdivision projects with Accela ID’s (LD-DEV, LD-CLOT, LD-RSUB, LD-CSUB, LD- CAP, LD-MISC, LD-WSA). Semi- permanent 10 years from the creation of the records Surety (performance) All documents related to surety agreements, including, but not limited to: work-in-progress files for development of a surety agreement (correspondence, bids, memos, surety applications, contract filing information), Letters of Credit, Bonds, securing the performance compliance with requirements or conditions of a project; including, but not limited to: sewer, water, landscaping, fencing, amenities, car ports, pathways, lighting, paving/striping for private park lot(s), etc. Transitory Until requirements and/or conditions are met and administrative need ends or release occurs whichever is later Letters of Credit/Bond(s) Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Clerk’s schedule) Cash Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Finance’s schedule) Surety (warranty) All documents related to Surety Agreements, including, but not limited to: working files for development of a surety agreement (correspondence, bids, Transitory Until requirements and/or conditions are met and Administrative need 22 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD memos, surety applications, business filing information), Letters of Credit, Bonds, securing the performance and warranty compliance with requirements or conditions of a project; including, but not limited to: sewer, water, landscaping, fencing, amenities, car ports, pathways, lighting, paving/striping, and private park lot(s) etc. ends or release occurs whichever is later Letters of Credit/Bond(s) Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Clerk’s schedule) Cash Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Finance’s schedule) Planning Divisions Community Development Block Grant (CDBG) Plans and Reports Plans, reports, substantial plan amendments, and related correspondence. Permanent In perpetuity Sub Recipient Agreements and Supporting Documents Documents, including, but not limited to: agreements, Consolidated Annual Performance Evaluation Report (CAPER), sub-recipient agreements, environmental review records, PSAs (and corresponding products), sub- recipient reporting documents (activity reports, draw requests, labor files), etc. Semi- permanent 10 years from the completion of a program year’s HUD approved CAPER Planning Division –Administrative Applications Accessory Use Permits for Daycare or Home Occupation Documents, including, but not limited to: application, associated checklist items, and staff report with decision letter. Permanent In perpetuity Alternative Compliance Documents, including, but not limited to: application, associated checklist items and decision letter, or decision is Permanent In perpetuity 23 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD rendered with a concurrent administrative or hearing application. Certificate of Zoning Compliance Documents, including, but not limited to: application, associated checklist items, certificate of zoning compliance (CZC), and staff report. Permanent In perpetuity Conditional Use Permit Minor Modification Documents, including, but not limited to: application, associated checklist items, and staff report with decision letter. Permanent In perpetuity Design Review Documents, including, but not limited to: application, associated checklist items, and design review staff report, or decision is rendered with a concurrent CZC staff report. Permanent In perpetuity Private Road Documents, including, but not limited to: application, associated checklist items, tentative decision letter, maintenance agreement, reciprocal cross access easement and final decision letter. Permanent In perpetuity Property Boundary Adjustment Documents, including, but not limited to: application, associated checklist items and tentative decision letter, final decision letter, and documents that include recorded record of survey, new deeds, new tax parcel numbers, etc. Permanent In perpetuity Sign Permit Plans & Specifications Documents, including, but not limited to: application, associated check list items and approved, sign specifications (plans/design/drawings). Permanent In perpetuity Sign: Planned Sign Program; No longer issuing, but still have existing records Documents, including, but not limited to: approved application, and sign requirements for a specific project. Semi- permanent 5 years after revocation from property owner Sign: Limited Duration Documents, including, but not limited to: application, associated checklist items, and approved sign design/drawings. Semi- permanent 10 years Surety: Planning Included in Land Development Description. See Land Development Schedule for retention See Land Development Schedule for retention Time Extension Documents including, but not limited to: application, staff report, and decision letter. Semi- permanent 5 years 24 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Vacation Documents, including, but not limited to: application, associated checklist items and staff report with decision letter. Permanent In perpetuity Annexation Documents, including, but not limited to: application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and Findings. Permanent In perpetuity Comprehensive Plan Text and Map Amendments Documents, including, but not limited to: application, associated checklist items, staff report, area of city impact negotiation with Ada County, Planning and Zoning Commission Recommendations, Findings if accompanying another concurrent hearing application. Permanent In perpetuity City Council Review (appeal) Documents, including, but not limited to: application, associated checklist items, staff report/memo and decision letter. Permanent In perpetuity Conditional Use Permit Modification Documents, including, but not limited to: application, associated checklist items, staff report, and Findings. Permanent In perpetuity Development Agreement Modification Documents, including, but not limited to: application, associated checklist items, staff report, draft copy of the amended development agreement, and Findings. Permanent In perpetuity Planned Unit Development Documents, including, but not limited to: application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and Findings. Permanent In perpetuity Final Plat Modification Documents, including, but not limited to: application, associated checklist items, staff report, Order of decision. Permanent In perpetuity Preliminary Plat Documents, including, but not limited to: application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, Findings. Permanent In perpetuity Preliminary and Final Plat Documents, including, but not limited to: application, associated checklist items, staff report, and Order of Decision. Permanent In perpetuity 25 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Short Plat Documents, including, but not limited to: application, associated checklist items, staff report, and Findings. Permanent In perpetuity Rezone Documents, including, but not limited to: application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and Findings. Permanent In perpetuity Time Extension - Planning & Zoning Commission or Council Documents, including, but not limited to: application, associated checklist items, staff report, and Order. Permanent In perpetuity Unified Development Code Text Amendment Documents, including, but not limited to: application, associated checklist items, staff report, Planning and Zoning Commission Recommendations. Permanent In perpetuity Vacation Documents, including, but not limited to: application, associated checklist items, and staff report. Permanent In perpetuity Variance Documents, including, but not limited to: application, associated checklist items, staff report, and Findings. Permanent In perpetuity 26 | P a g e FINANCE DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative – All (Administration, Arts & Culture, Billing, Budget, Controller, Purchasing) Activity Logs/Reports Daily, weekly monthly or other reports documenting the activities of the Finance Department employees, including but not limited to: sign in/out sheet for credit card, car sign in/out, etc. Transitory Until one year after audit Correspondence Adopted policy/programs impacting departments City-wide Permanent In perpetuity Records created or received in the course of administering city policies, procedures or programs, but these records do not provide insight into significant policy, procedure or program discussions or decisions. Including but not limited to Citizen Response letters, billing adjustment requests, etc. Semipermanent 5 years Correspondence created or received in the course of administering City policies, procedures or programs including but not limited to Memos, transmittals, notes, comments, thank you notes, letters to businesses and day-to day office and housekeeping correspondence that does not contain unique information about City functions or programs. Transitory Until administrative need ends Committee Records Agendas and meeting minutes/notes for special groups convened by the department for specific purposes such as understanding operational procedures, gaps, and process delays Transitory Until administrative need ends Customer Complaints/Kudos Comment cards, copies of emails, letters, and other documents relaying complaints or kudos for staff and/or department functions Transitory Until administrative need ends Department Guidelines, Policies, Procedures, and Processes Finance Departmental Standard Operating Policy/Procedures Transitory Until record is superseded 27 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Reports Documents generated by department staff for miscellaneous internal reports. May also include complaints or compliment records including but not limited to letters, phone calls, comment cards and in person feedback from citizens, customers, Transitory Until administrative need ends Forms/Templates Forms/Templates created for use by the Finance Department including but not limited to visual aids, applications and checklist, billing forms, budget and purchasing templates Transitory Until administrative need ends or record is superseded HR Documents Departmental employee personnel records kept in locked files with manager until employment has ended; File sent to HR for retention after termination(voluntary or involuntary) Transitory Until employment is terminated; then forward to HR Staff Records and Notes Records and notes generated in the course of day to day business, including but not limited to; agendas, minutes, notes, presentations, notebooks, meeting notes, to-do lists, employee –compiled notes, etc. May also include documented attendance and presentation by Finance Department employees at conventions, conferences, seminars, workshops and similar training events. Includes training requests, training and Continuing Education Unit tracking reports and other related correspondence Transitory Until administrative need ends or superseded Photographs Includes both formal and informal photos from events or day to day operations Transitory Until administrative need ends or superseded Presentations Formal department presentations to Council or others, e.g. New Council member training, citywide staff training. Transitory Until superseded or administrative need ends Reference/Owner’s Manuals/Books Documents to include but not limited to: equipment manuals, reference materials Transitory Until superseded or administrative need ends Special Projects/Initiatives Documents related to special or non- confidential one-time projects Temporary 2 years or until administrative need ends Telephone Records Message logs, voicemails, etc. Transitory Until administrative need ends 28 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Accounting Accounts Payable Records documenting payment of city bills, including reports, invoices, check stubs, purchase orders, payment authorizations. Semipermanent IC §50- 907(2)(a) 5 years Accounts Receivable Records documenting billing and collection of monies owed to the city by vendors, citizens, organizations, governments, etc. Records include: reports, receipts, invoices, statements, etc. Information typically includes: receipt amount, date, invoice number, name, account number, account balance, adjustments, etc. Semipermanent IC §50- 907(2)(a) 5 years Cash Receipts Receipt and supporting documentation Semipermanent IC §50- 907(2)(a) 5 years Grant Records Records documenting the application, evaluation, awarding, administration, reporting and status of grants applied for, received, awarded or administered by the city. Records include: applications and proposals, summaries, objectives, activities, budgets, exhibits, award notices, progress reports, contracts, financial reports, and related correspondence and documentation. Semipermanent IC §50- 907(2)(g) 10 years from final grant close-out Sales & Use Tax Forms Used to report and remit sales tax collected and due to the state. Semipermanent IC §50- 907(2)(a) 5 years Travel Records Records documenting requests, authorizations, reimbursements, and other actions related to employee travel, including expense reports and receipts, vouchers and related documents. Semipermanent IC §50- 907(2)(a) 5 years Budget Financial Reports Quarterly Published Reports documenting the financial condition and operation of the city, Reports include information on revenues and expenditures in relation to the final budget. Semipermanent IC §50- 907(2)(a) 10 years Financial Reports Year End Reports and data used to document the financial condition and operation of the Semipermanent IC §50- 907(2)(a) 5 years 29 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD city, sub ledgers related to, but not including the final Audit Report. Bank Transaction Records Records documenting the status and transaction activity of city bank accounts, including account statements. Semipermanent IC §50- 907(2)(a) 5 years Budget Hearing Notice Newspaper notice of budget hearing. Permanent IC §50- 907(1)(h) , Held in Clerks Office In perpetuity Budget Records Records used in preparing and adopting the city budget, including revenue projections, instructions, department requests, worksheets, council-approved tentative budget and notice of budget hearing, adopted appropriations ordinance and amendments, and other information. Semipermanent IC §50- 907(2)(a) 10 years Cancelled checks Bank record of account transactions. Semipermanent IC §50- 907(2)(a) 5 years Capital Asset Records – Purchase Record of purchase, vendor invoice and related documents. Semipermanent IC §50- 907(2)(a) 5 years Capital Asset Records – Disposal Record of disposal, department request of disposal. Semipermanent IC §50- 907(2)(a) 5 years after disposal Gift and Contribution Records Records documenting gifts and contributions to the city. Semipermanent IC §50- 907(2)(a) 10 years Chief Financial Officer Investment Records Reports, statements, summaries, correspondence and other records documenting and tracking investments made by the city, including the Local Government Investment Pool. Semipermanent IC §50- 907(2)(a) 5 years Controller Accounting Software Records Transaction records within the Accounting Software system: including – payroll, vendor listing, vendor payments, vendor purchase orders, budget transactions, cash receipts, and general ledger. Semipermanent IC §50- 907(2)(a) 10 years 30 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Audit Report Documents the city’s annual audit, examining compliance with generally accepted accounting principles and methods, the accuracy and legality of transactions and accounts, and compliance with requirements, orders, and regulations pertaining to the financial condition and operation of the city. Information includes: financial statements, auditor’s report and recommendations, single audit information concerning federal grants, and other information. Permanent IC §50- 907(1)(d); Held in Clerks Office In perpetuity Bond Records Records documenting financing of city improvements through bonded indebtedness. Records include: bond rating information, bond and election ordinances, legal notices announcing bond election, bond counsel information and opinions, covenants, paid bonds and coupons, bond registers, State Treasurer public bond issue reports (IDAPA 54.01.01), etc. Permanent IC §50- 907(1)(a)(b)(h); Held in Clerks Office In perpetuity Departmental Reports Reports documenting the financial condition and operation of the city, issued on a monthly, quarterly, annual or other basis, including quarterly published treasurer’s report and year-end financial reports. Reports include information on revenues and expenditures in relation to the final budget. Semipermanent IC §50- 907(2)(e) 10 years General Ledgers Records documenting the summary of accounts reflecting the financial position of the city, showing debit, credit and balance amounts per account, budget, fund and department, asset depreciation, and totals for notes receivable, interest income, amounts due from other funds, bank loans received, cash in escrow, deferred loans received, cash, revenue, accounts receivable, accounts payable, etc. Semipermanent IC §50- 907(2)(a) 10 years Journal Entries Records including detailed reports and back up documentation for journal entries Semipermanent IC §50- 907(2)(a) 5 years 31 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Local Improvement Districts (LID) Records documenting the formation of a local improvement district and levying of special assessments, including: ordinance, published notices, assessment roll, appeals, affidavits, bonds and coupons, delinquencies, and related correspondence and documents. Permanent IC §50- 907(1)(e); Held in Clerks Office In perpetuity Real Property Title Records Records of real property. Permanent IC §50- 907(1)(e); Held in Clerks Office In perpetuity Payroll Administrative Reports Reports, statistical studies, and other records designed and used for budget preparation, projections, workload and personnel management, and research and general reference. Semipermanent IC §50- 907(2)(a) 10 years Deduction Authorization Records Records documenting employee authorization for voluntary payroll deductions. Records may include: direct bank deposits, insurance applications, enrollment cards, deduction authorizations, approval notices, deduction terminations, and related records. Semipermanent IC §50- 907(2)(a) 5 years after employee separation Federal & State Tax Records Records, in addition to those itemized in this section, used to report the collection, distribution, deposit, and transmittal of federal and state income taxes as well as social security tax. Examples include: the federal miscellaneous income statement (1099), employers’ quarterly federal tax return (941, 941E), tax deposit coupon (8109), and similar federal and state completed forms. Semipermanent IC §50- 907(2)(a) 5 years Garnishment Record Records documenting requests and court orders to withhold wages from employee earnings for garnishments, tax levies, support payments, and other reasons. Usually includes original writs of garnishment, orders to withhold, federal or state tax levies, recapitulations of amounts withheld, and related records. Information usually includes: employee name and social security number, name of agency ordering garnishment, amount, name of party to whom Semipermanent IC §50- 907(2)(a) 5 years after termination. 32 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD payment is submitted, dates, and related data. Registers – Other Monthly registers documenting earnings, deductions, and withholdings of city employees. Transitory Disposed yearly after audit Registers Year End Payroll Registers: Registers or records serving the same function of documenting the earnings, voluntary and required deductions, and withholdings of city employees. Information usually includes employee name and social security number, hours worked, rate, overtime, vacation value, various allowance, gross pay, federal and state withholding, voluntary deductions, net pay, and related data. Semipermanent IC §50- 907(2)(a) 5 years Time Records Records documenting hours worked, leave hours accrued, and leave hours taken by city employees. Information usually includes: employee name and employee number, hours worked, type and number of leave hours taken, total hours, dates and related data. Semipermanent IC §50- 907(2)(a) 5 years after employee separation W2s Annual statements documenting individual employee earnings and withholdings for state and federal income taxes and social security tax, also known as federal tax form W-2. Information includes: city name and tax identification number, employee name and social security number, wages paid, amounts withheld, and related data. Semipermanent IC §50- 907(2)(a) 5 years W4s Certificates documenting the exemption status of individual city employees, also known as W-4 forms. Information includes: employee name and address, social security number, designation of exemption status, and signature. Semipermanent IC §50- 907(2)(a) 5 years after employee separates PERSI Records Records relating to PERSI, including Employer Remittance Forms, invoices, correspondence, financial adjustments, etc. Semipermanent IC §50- 907(2)(a) 5 years Unemployment Reports Records documenting employee earnings on a quarterly basis. Used to document costs and charges in the event of an unemployment compensation claim. Information includes: employee Semipermanent IC §50- 907(2)(a) 5 years 33 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD name and social security number, quarterly earnings. Purchasing Contracts Agreements with vendors and other parties either in hard copies or contained on the Contract Management Database for the acquisition or sale of equipment, supplies, services or property, also includes insurance certificates, payment and performance bonds pertaining to a solicitation or contract that Purchasing is facilitating. Semipermanent IC §50- 907(2)(b) 5 years from date of substantial completion Original agreements and contracts that have been approved by Council Permanent, Held in Clerks Office In perpetuity Lease Agreements Lease agreements for property or equipment. Semipermanent IC §50- 907(2)(b) 5 years Purchase Orders Requests and purchase orders for goods or services purchased by the city. Information includes: department, delivery location, date, quantity, description, unit and total price, and authorizing signatures. Semipermanent IC §50- 907(2)(a) 5 years Purchasing Selection Records documenting competitive bidding and purchase of goods, services, and public works construction, and procurement of design professionals. Records include: published notices and solicitations, specifications, bids, requests for qualifications, statements of qualifications, etc. Semipermanent IC §50- 907(2)(a) 5 years from the date of award Utility Billing Adjustment Registers Records documenting adjustments to customer water, sewer, garbage or other city-provided service billings for debits, credits, refunds, returned checks, and related reasons. Information usually includes: customer’s name and address, type of adjustment, justification, amount changed, authorizing signatures and other information. (Records held within the billing software). Semipermanent IC §50- 907(2)(a) 5 years 34 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Billing Directive Application completed by owner or property manager to initiate Third Party billing for specified utility account. Information included: owner, property manager, tenant, move-in date, and service address. Semipermanent IC §50- 907(2)(a) 5 years Billing/Payment Registers Records documenting transactions on the water, sewer, garbage or other city- provided service account of each customer. Useful for reference to assure accurate customer billings and posting of payments. Information often includes: customer’s name, service address, meter reading, water usage, utility charges, payments, adjustments and related data. (records held within the billing software). Semipermanent IC §50- 907(2)(a) 5 years Change Record Records documenting routine information changes to customer accounts, including name and address. (Records held within the billing software). Semipermanent IC §50- 907(2)(a) 5 years Customer File General correspondence and forms related to a specific utility account. This information would be in addition to that found within the billing software. Documents in file may include and are not limited to: general letters, payment arrangement forms, third party billing docs, hard copies of customer history reports, leak adjustment requests, letters submitted to the City for customers. Semipermanent IC §50- 907(2)(a) 5 years Disconnect Notice to City Council Notice to City Council to verify that no customer currently slated for shut off due to non-payment has requested a hearing with the Board of Adjustment. Notice includes number of customers slated for shut off and the value of the delinquent accounts. Semipermanent IC §50- 907(2)(a) 5 years Disconnect Record Records documenting a customer’s request for disconnection of water, sewer, garbage or other city-provided services. (records held within the billing software). Semipermanent IC §50- 907(2)(a) 5 years 35 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Meter Readings Document the readings of customer water meters for billing purposes. Information typically includes: meter reading, date read, account number, billing code, final reading, reason for turnoff, meter changes, and related data. (records held within the billing software) Semipermanent IC §50- 907(2)(a) 5 years Payment Arrangements One page document that records a customer’s promise to pay. Transitory Until administrative need ends. Renter Addendums Supplemental document completed by the tenant to accept the third party billing for specified utility account. Information included: tenants name, service address, mailing address and phone number. Semipermanent IC §50- 907(2)(a) 5 years Security Deposit Records Records documenting customer payment of a security deposit to receive temporary dumpster services. Information usually includes date, amount of deposit, customer’s name, address, and account number, date account closed, refund date, amount of deposit applied, and related information. Semipermanent IC §50- 907(2)(a) 5 years Shut Off Turn On Electronic spreadsheet used during shut off day by water department field staff and MUBS. Tracks customers that are to be shut off, payments, and turn-ons as authorized. Record includes: Customer name, service address, meter id, time of shut off, time of payment, time of turn- on, fee waived if applicable and general notes. Semipermanent IC §50- 907(2)(a) 5 years 36 | P a g e FIRE DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records Records regarding day-to-day administration of department, e.g., copies of invoices, travel records, uniform clothing purchases, fuel charges, fuel receipts, fuel reports, inventory asset information forms, phone logs and waste water inventory. Transitory Until administrative need ends or record is superseded Car Seat Inspections Car seat inspection forms. Semipermanent 10 years Correspondence Day-to-day office and housekeeping correspondence not unique to city functions or programs. Transitory Until administrative need ends General administrative correspondence, including records created or received in the course of administering city policies/programs, but not related to significant policy/program discussions or decisions. Includes customer survey cards. Semipermanent 5 years Policy/program correspondence, documenting the formulation, adoption, and implementation of significant policy/program decisions, including letters to personnel, Certified Family Home Fire District letters, letters regarding training burns, etc. Permanent In perpetuity Department Reports Monthly, Quarterly and Annual Department reports. Permanent In perpetuity Equipment and Vehicle Test, Maintenance & Repair Records Records documenting maintenance and repairs of equipment, vehicles and other assets with a useful life generally more than five years. Includes the following: fire hose records (such as test date, date previously tested, apparatus number, station number, hose diameter, conditions found, service date, defects corrected, etc.), annual ladder inspections and test results, tests done on SCBA’s (including flow testing), etc. Vehicle maintenance records, inspections, pump testing and repair records of apparatus. Emergency medical equipment maintenance records used to verify regular maintenance of emergency medical equipment such as copies of contracts, maintenance schedules, test protocols, equipment inventory, performance test records, repair records, parts used and service reports. Per NFPA Standards 1901,1961,1852 and 1500. Permanent In perpetuity 37 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Fire & Security Alarm System Records Records documenting the department’s role in issuing permits, testing and maintaining fire and security alarms, including fire alarm and sprinkler system plans. May include permits, applications, malfunction reports, maintenance reports, and related documents. Permanent In perpetuity Fire Investigation Records Fire and arson investigation case files, including investigative reports, witness statements, photographs, maps, correspondence, notes, video and audio recordings, copies of property releases, laboratory reports, and incident/injury reports. Permanent In perpetuity Hazardous Materials Records Inspection records of underground and above ground fuel storage tanks. Reports and investigation results of incidents including spills and leaks, etc. Permanent In perpetuity Historical Records Newspaper clippings and articles relating to the Meridian Fire Department, photos of events. Permanent In perpetuity In-Home Care Facility Inspections Documents relating to fire code inspections performed by the department of home daycares and foster care homes. May include reports, notices, citations, occupancy and pre- fire planning records, floor plans, sketches, reports, lists and related documents. Permanent In perpetuity Inspection and Occupancy Records for Commercial Buildings Documents relating to fire code inspections performed by the department of commercial buildings. May include reports, notices, citations, occupancy and pre-fire planning records, floor plans, sketches, reports, lists, Tier II reports and related documents. Permanent In perpetuity Juvenile Fire Setter Evaluations Case files related to juvenile fire setter investigation, including investigative reports, witness statements, photographs, maps, correspondence, notes, video and audio recordings, copies of property releases, laboratory reports, incident/injury reports. Permanent In perpetuity Maps Maps and related records maintained by the department for address location, reference and for tracking various trends. May include lists, books and other methods of address location. Transitory Until superseded Meeting Minutes Final, approved Officer and Command Staff meeting minutes. Semipermanent 5 years Narcotics Inventory & Usage Narcotic inventory and usage- hard copy, narcotics distributed to the engine companies. Temporary 3 years 38 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD National Fire Incident Reports National Fire Incident Reporting System (NFIRS) Fire Incident Report, relating to fire run, medical emergency, casualty, hazardous materials call, false alarm, good intent, or service call. May include property release forms, civilian and fire service casualty reports, hazardous materials reports, etc. Permanent In perpetuity Patient Care Records Records related to patient care, refusal of care, denial of need for care, supplemental emergency medical services reports, diagnostic attachments to include ECG, care summary reports and vital sign reports. Permanent In perpetuity Plans, Protocols, Guidelines, Policies Records related to department operations, including Medical Supervision Plan, standing written orders, operational guidelines, administrative and operational policies. Transitory Until superseded Proof of Insurance Proof of worker’s compensation and other insurance required for training tower usage by other agencies. Transitory Until superseded Public Education Programs & Publications Records related to the design and implementation of educational and other outreach programs provided to the public by the department. May include: class descriptions, instructional materials, course outlines, class enrollment and attendance records, reports, speeches, and publications. Semipermanent 5 years Public Record Requests Public records requests and responses. Temporary 2 years after last action Ride-Along Forms Signed waivers for persons requesting a ride- along with the department. Ride Along tracking records. Temporary 2 years Rural Fire Protection District Records All records of activities of the department or other City departments as they relate to the Meridian Rural Fire Protection District. May include: annual audits, land and apparatus acquisition records, records relating to construction of fire stations, bank statements, tax levy forms, Local Government Investment Pool statements, financial statements, annual budget records, legal notices, meeting minutes, election records, declarations of candidacy, election results, ICRMP insurance records, audio recordings of meetings. Permanent In perpetuity Structure Burn Training Records Records related to structure burns. Semipermanent 10 years 39 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Subpoena, Duces Tecum or Requiring Court Appearance Records including subpoenas for records retained by the Fire Department (duces tecum) or subpoenas requiring Fire Department personnel to appear in court. Transitory Until administrative need ends 40 | P a g e HUMAN RESOURCES DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records Copies of administrative records including A/P invoices, expense reports, professional membership documents, etc. Transitory Until administrative need ends or record is superseded Affirmative Action; Equal Employment Opportunity Commission Reports Records documenting city compliance with the Civil Rights Act of 1964, the Equal Employment Opportunity Act of 1972 and the Americans with Disabilities Act. Records include: plans, policy statements, reports, investigations, case files and related information. Also includes EEO-4 reports submitted to the Equal Employment Opportunity Commission (EEOC) documenting compliance with EEOC requirements by cities with 15 or more employees. Semipermanent IC § 50-907(2)(g); 29 CFR 1602,1602.14, 1620.32 5 years from date of request or personnel action whichever is later Benefits Continuation Records documenting notice to employees, spouses and dependents informing them of their rights to continue insurance coverage after termination or disability or family leave and whether coverage was elected or rejected. Continuation may be under COBRA or another provision. Notice is also sent to a third party administrator who administers the extended coverage. Records may be filed with the Employee Benefits Records or Employee Personnel Records. Semipermanent IC § 50-907(2)(g); 29 CFR 1627.3 75 years after employee separation, expiration of eligibility, or completion of litigation, whichever is longest Budget Prep Records Working documents utilized to build base budgets and establish yearly budgets; worksheets, enhancements, amendments, etc. Semipermanent 10 years Collective Bargaining Records documenting negotiations between the city and employee representatives, including contracts, reports, negotiation notes, letters of agreement, arbitration findings, cost analyses, minutes, tape recordings, etc. Temporary IC § 50-907(3)(d); 29 CFR 516.5 3 years Committee Records Agendas and meeting minutes/notes for special groups convened by HR for specific purposes such as Benefits, Compensation, and Wellness. Semipermanent 7 years Correspondence, Administrative Correspondence created or received in the course of administering City policies and programs. Semipermanent 5 years Correspondence, Transitory Correspondence regarding day-to-day office operations and does not contain unique Transitory Until administrative need ends 41 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD information about City functions or programs. Databases Database records created and maintained for the purposes of generating reports, data files, and a variety of different outputs. Transitory Until administrative need ends or record is superseded Department Guidelines, Policies, Procedures, Processes, and Reports HR guidelines, including but not limited to, Salary Administration Guidelines. Semipermanent 10 years from date guideline in its entirety, or any part thereof, is officially replaced, updated City Standard Operating Policy/Procedure Manual. Semipermanent 20 years from date SOP Manual in its entirety, or any part thereof, is officially replaced, updated Records documenting and relating to HR processes, including but not limited to, recruiting/interviewing processes. Semipermanent 5 years from date HR process in its entirety or any part thereof, is officially replaced, updated Policies, reports, and documents regarding the internal department operations and procedures (e.g. Turnover, Recruiting reports, etc.). Semipermanent 10 years HR reports regarding department performance or other management presentations. Includes reports documenting trends, department or City performance in key areas as determined. Semipermanent 10 years Records that document the formulation, adoption and implementation of internal actions/decisions. Transitory Until administrative need ends or record is superseded Employee Benefits Records relating to city employee benefits information such as: selection of insurance plans, retirement, pension, and disability plans, deferred compensation plans, and other benefit information. Records may include but are not limited to: plan selection and application forms, enrollment records, contribution and deduction summaries, personal data records, authorizations, beneficiary information, notices of disability payment made, and related documentation. Semipermanent IC §§ 50-907(2)(g) and 45-610; 29 CFR 1627.3; 29 CFR 1602.31; IDAPA 09.01.35.081 75 years after employee separation, expiration of eligibility, or completion of litigation, whichever is longest Employee Medical Records Document an individual employee’s medical history. These records are not personnel records and must be kept in a separate location from employee personnel Semipermanent IC §§ 50-907(2)(g) and 72-601; 29 75 years after employee separation, expiration of 42 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD records as required by the Americans with Disabilities Act. Records may include, but are not limited to: medical exam records (pre-employment, pre-assignment, periodic or episodic), X-rays, and records of significant health or disability limitations. CFR 1602.31; 29 CFR 1910.1020 eligibility, or completion of litigation, whichever is longest Employee Personnel Records Document of employee’s work history. Records may include, but are not limited to: employment applications, notices of appointment, training and certification records, records of health limitations, drug testing, salary schedules, personal actions, performance evaluations, awards and other special recognition, letters of recommendation, investigation information, disciplinary action, notices of layoff, letters of resignation, home address and telephone, emergency notification forms, oaths of office, grievance and complaint records, and relate correspondence and documentation. (See also Employee Benefits Records, Employee Medical Records, Recruitment and Selection Records, and Volunteer Records). Semipermanent IC §§ 50-907(2)(g) and 45-610; 29 CFR 1627.3; 29 CFR 1602.31; IDAPA 09.01.35.081 75 years after employee separation, expiration of eligibility, or completion of litigation, whichever is longest Employment Verification (I-9) of Job Applicants Document to the U.S. Immigration and Naturalization Service that an applicant or employee is eligible to work in the U.S. Information includes: employee information and verification data such as citizenship or alien status and signature, employer review and verification data such as documents, which establish identity and eligibility, and employer’s signature certifying that documents were checked. This category includes forms completed for all new hires, as superseded or previous forms completed on rehires. Temporary IC § 50-907(3)(d), 8 U.S.C. § 1324a(b)(3) (Immigration Reform and Control Act) 3 years after date of hire or 1 year after employment is terminated, whichever is later Forms Forms created for use by HR personnel to facilitate work, including Performance Review, job description template, PAR template, etc. Transitory Until administrative need ends or record is superseded Hazard Exposure Records Emergency response employees exhibiting signs or symptoms possibly resulting from exposure to hazardous substances are required to be provided medical examination and consultation. Records include: employee’s name and social security number; physician’s written Semipermanent IC § 50-907(2)(g); 29 CFR 1910.1020 75 years after employee separation, expiration of eligibility, or completion of 43 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD opinion, recommended limitations; results of examinations and tests; employee medical complaints related to hazardous substance exposure; description of employee’s duties as they relate to exposure; the employee’s exposure levels or anticipated exposure levels; description of protective equipment used; and information from previous medical examinations of the employee which is not readily available to physician and other information. litigation, whichever is longest Insurance Policies/Plans: Employee Group Health and Life Benefits Records documenting plan descriptions and summaries of city insurance policies and plans covering employee group health and life benefits, including annual certification records. Semipermanent 10 years Kinds and Levels Chart Records documenting the description, classification and compensation of city jobs and positions. Usually includes details of duties and responsibilities of each position time percentage breakdowns of tasks, skills and abilities needed for each position, and related records documenting the development, modification or redefinition of each job or position. Temporary IC § 50-907(3)(d); 29 CFR Part 1602 and 29 CFR 1627.3 3 years Leave Applications Applications or requests submitted by city employees for compensatory, family and medical leave, long term leave and other leave time. Information usually includes: employee name, department, date, leave dates requested, type of leave requested, and related data. These are not kept by Finance. Temporary IC §50-907(3)(d) 3 years Meeting Minutes Internal staff meeting records. Transitory Until administrative need ends or record is superseded Newsletters HR2You Newsletters. Transitory Until administrative need ends or record is superseded Organization Charts HR Department Organization Charts. Transitory Until administrative need ends or record is superseded Personnel Action (PAR) Forms Completed employee forms submitted to HR upon initial hire, pay increase or decrease, change of address, or change of supervisor. Semipermanent IC § 50-907(2)(g); 29 CFR Part 1602 and 29 CFR 1627.3 75 years after employee separation, expiration of eligibility, or completion of 44 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD litigation, whichever is longest Photographs Photographs relating to HR sponsored/conducted City events (e.g. service awards, employee picnic, Wellness events, etc.). Transitory Until administrative need ends or record is superseded Photo Identification Photographs and other records used to identify city employees, private security personnel, contract workers and other. May include photographs taken by City for identification or prox card or driver’s license photocopy. Transitory Until superseded, obsolete or administrative needs end Position Descriptions Records documenting the description, classification and compensation of city jobs and positions. Usually includes details of duties and responsibilities of each position time percentage breakdowns of tasks, skills and abilities needed for each position, and related records documenting the development, modification or redefinition of each job or position. Temporary IC § 50-907(3)(d); 29 CFR Part 1602 and 29 CFR 1627.3 3 years Presentations Formal departmental presentations to Council, other formal bodies. Semipermanent 5 years Public Records Requests Public records requests and responses. Transitory 1 year after last action Recruitment and Selection Records for Applicants who are Hired Documents regarding the recruitment and selection of city employees and contracted service providers such as attorneys, auditors, consultants, etc. Records may include, but are not limited to: job announcements and descriptions, applicant lists, applications and resumes, position advertisement records, civil service and other examination records, interview questions, interview and application scoring notes, applicant background investigation information, polygraph test results, letters of reference, civil service records, staffing requisition forms, certification of eligibles, recruitment file (job announcement, position description, documentation relating to the announcement and test, and test items and rating levels), and related correspondence and documentation. Temporary IC § 50-907(3)(d); 29 CFR 1602.31; 29 CFR 1627.3(b)(1)(vi) 2 years Recruitment and Selection Records for Applicants who are Not Hired Documents regarding the recruitment and selection of city employees and contracted service providers such as attorneys, auditors, consultants, etc. Records may Temporary IC § 50-907(3)(d); 29 CFR 1602.31; 2 years 45 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD include, but are not limited to: job announcements and descriptions, applicant lists, applications and resumes, position advertisement records, civil service and other examination records, interview questions, interview and application scoring notes, applicant background investigation information, polygraph test results, letters of reference, civil service records, staffing requisition forms, certification of eligibles, recruitment file (job announcement, position description, documentation relating to the announcement and test, and test items and rating levels), and related correspondence and documentation. 29 CFR 1627.3(b)(1)(vi) Resource Records/Notes Records including notebooks, meeting notes, to-do-lists, employee-compiled notes, etc. Transitory Until administrative need ends or record is superseded Special Projects Documents related to special, one-time projects to include, but not limited to, Employee Satisfaction Survey, Policy Review/Revision, Salary Structure Review. Semipermanent 10 years Surveys HR and other initiated internal surveys, survey results (e.g. Salary Surveys, Employee Satisfactions Surveys, Best Place to Work. Etc.). Semipermanent 10 years Telephone Records Message logs, voicemails, etc. Transitory Until administrative need ends Training Programs/HR Records related to the design and implementation of training programs provided to employees by the City. Documents may include course descriptions, instructor certifications, instructional materials, course outlines, class enrollment and attendance records, tests, test results, and related records. Semipermanent IC § 50-907(2)(g) 5 years from final presentation and/or use Training/Travel Records Records documenting attendance and presentation by HR employees at conventions, conferences, seminars, workshops, and similar training events. Includes training/travel requests, training materials, reports and related correspondence. Semipermanent 5 years Payroll Unemployment Claims Records documenting claims submitted by former city employees for unemployment compensation. Usually includes: claims, notices, reports, and related records. May also include records generated by the appeal Temporary IC §50-907(3)(d) 3 years 46 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD of claim determinations. These are received by HR and kept in HR. Workers’ Compensation Records and Claims Medical records related to job assignments that document work-related injuries and illnesses, including but not limited to, hearing test records, hazard exposure records, first- aid incident records, physician statements, release consent forms and related correspondence, and records documenting claims submitted by city employees for work-related injuries and illnesses. These records are kept separate from employee personnel files. Semipermanent 30 years after employment separation 47 | P a g e INFORMATION TECHNOLOGY (I.T.) DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Activity Logs/Reports Daily, weekly monthly or other reports documenting the activities of Information Technology employees, including but not limited to: sign in/out sheet for keys, access logs and phone logs, minutes, project files and dashboard statistics Transitory Until administrative needs ends Administrative Records Copies of: A/P invoices, Expense Reports, MIP A/P unposted Reports, Transactions, Internal Invoices, Purchase Orders, Detailed Statements of Revenues and Expenditures Transitory Until administrative need ends or record is superseded Budget Preparation Records Working documents utilized to build base budgets and establish yearly budgets, including but not limited to enhancements, amendments, carry forward support, FTE anticipation, vehicle replacement, quotes for service/maintenance Transitory 1 year or until Administrative need ends Correspondence Policy/program correspondence, documenting the formulation, adoption and implementation of significant policy/program decision Permanent In perpetuity Records created or received in the course of administering city policies, procedures or programs, but these records do not provide insight into significant policy, procedure or program discussions or decisions. Semipermanent 5 years Correspondence created or received in the course of administering City policies, procedures or programs including but not limited to memos, notes, thank you notes, surveys, letters to businesses and citizens and day-to day office and housekeeping correspondence that does not contain unique information about City functions or programs, for example scrolling agenda and announcements. Transitory Until administrative Need ends Customer Complaints/Kudos Complaint or Compliment records including but not limited to letters, phone calls, comment cards and in person feedback from citizens, customers, developers and contractors Transitory Until administrative need ends Forms/Templates Forms/Templates created for use by the City Clerk’s Office including but not limited to visual aids, applications, checklists, land use transmittals and web documents Transitory Until administrative need ends or record is superseded 48 | P a g e HR Documents Departmental employee personnel records, including but not limited to training records, coaching notes, Performance Evaluation, contact information. Record is confidential and will be kept in a locked files with manager until employment has ended; File sent to HR for retention after termination (voluntary or involuntary) Transitory Until employment is terminated; then forward to HR Meeting Records and Notes Special Projects/Initiatives Internal meeting records and/or staff level notes generated in the course of day to day business, including but not limited to; agendas, notes and presentations Transitory Until administrative need ends or superseded Reference/Owner’s Manuals/ Handbooks Documents to include but not limited to: Owner’s Manuals and other product documentation. Transitory Until superseded or administrative need ends Department Guidelines, Policies, Procedures, Processes and Reports Departmental Policy or program records documenting the formulation, adoption and implementation of departmental policy or program decisions. Including but not limited to Standard Operating Procedures and Guidelines, reference materials or materials obtained from another government entity or agency used in the development of said procedure Transitory 1 year after document is replaced and/or administrative need ends Presentations Formal department presentations to Council, Chamber of Commerce or other agencies/entities or people, e.g. New Council member training, Joint Council/Commission workshop training Transitory Until administrative need ends Operational Records Backup Files A copy on a disk based backup appliance of the contents of all data from the City servers. Transitory Six months Customers Support Tool All customer support tickets opened in Case Management or similar systems. Semipermanent IC §50-907(2)(g) (other) 10 years Department Policies and Reports Policies, reports, and documents regarding internal department operations and procedures, e.g. computer usage policy, password policy, service level goals, training materials, evaluations of materials. Semipermanent IC §50-907(2)€ (dept. report) 5 years Disaster Recovery Plan Strategy for retention and recovery of network and information systems following network or server crash or failure Transitory Until superseded or updated IT Updates to Directors Updated project lists and associated priorities provided to Directors at Director meetings. Temporary IC §50-907(3)(d) (other) 2 years 49 | P a g e Internally- Generated Source Code Text-based programming statements or instructions that create or execute a computer program. Transitory Until superseded or updated Internet History List of websites accessed on City computers and electronic devices. Transitory 90 days Inventory Management List of electronic devices held by City and software licensing information and specifications for each electronic device used by City. Transitory Until superseded or updated Outlook Appointments Meeting requests sent and received by employees via Outlook; appointments scheduled via Outlook by employees; meeting & appoint-ment reminders sent and received via Outlook. Transitory Until deleted by user Outlook E-mail Messages – General City Staff All e-mail messages, sent or received by City staff using Outlook software, that are stored in Outlook or the City’s e-mail archiving system. (E-mail messages may be preserved elsewhere in digital or paper format for longer periods of time as the subject matter of such messages may require). Semipermanent IC §50-907(2)(g) (other) 5 years Outlook E-mail Messages – Specific City Staff All e-mail messages, sent or received by part-time staff, seasonal staff, temporary staff, interns, or firefighters using Outlook software, that are stored in Outlook or the City’s e-mail archiving system (E-mail messages may be preserved elsewhere in digital or paper format for longer periods of time as the subject matter of such messages may require). Transitory Until deleted by user Outlook Tasks and Notes Tasks, task requests and reminders sent and received by employees via Outlook. Transitory Until deleted by user Prox Card Access History Register of which prox cards have accessed a restricted area. Transitory 90 days Security Camera Footage Video footage from security cameras mounted on and in city facilities. Transitory Until overwritten by system ShoreTel Phone History List of incoming and outgoing calls, including phone numbers and caller identification, as available. Transitory 90 days Voice Mail Messages Incoming verbal messages recorded on ShoreTel or other voice mail systems. Transitory Until deleted by user 50 | P a g e MAYOR’S OFFICE RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records Activity Logs/Reports Daily, weekly monthly or other reports documenting the activities of the Mayor’s Office employees, including but not limited to: sign in/out sheet for credit cards and checklists Transitory Until administrative needs ends Administrative Records Copies of: A/P invoices, Expense Reports, MIP A/P unposted Reports, Detailed Statements of Revenues and Expenditures Transitory Until administrative need ends or record is superseded Budget Preparation Records Working documents utilized to build base budgets and establish yearly budgets, including but not limited to enhancements, amendments, carry forward support, FTE anticipation, vehicle replacement, quotes for service/maintenance Transitory 1 year or until administrative need ends Correspondence Policy/program correspondence created or received, documenting the formulation, adoption and implementation of significant policy/program decision. May include correspondence relating to Commission and Committee appointments and correspondence with other government agencies. Permanent In perpetuity Correspondence created or received in the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. May include citizen response letters, letters to homeowner associations and businesses. Semipermanent 5 years Correspondence created or received which is not unique to City functions or programs. May include; thank you notes, invitations, and general mail. Transitory Until administrative Need ends Customer Complaints/Kudos Complaint or Compliment records including but not limited to letters, phone calls, comment cards and in person feedback from citizens, customers, developers and contractors Transitory Until administrative need ends 51 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Forms/Templates Forms/Templates created for use by the Mayor’s Office including but not limited to visual aids, applications, checklists, and web documents Transitory Until administrative need ends or record is superseded HR Documents Departmental employee personnel records, including but not limited to training records, coaching notes, Performance Evaluation, contact information. Record is confidential and will be kept in a locked files with manager until employment has ended; File sent to HR for retention after termination (voluntary or involuntary) Transitory Until employment is terminated; then forward to HR Meeting Records and Notes Special Projects/Initiatives Internal meeting records and/or staff level notes generated in the course of day to day business, including but not limited to; agendas, notes and presentations Transitory Until administrative need ends or superseded Reference/Owner’s Manuals/ Handbooks Documents to include but not limited to: Owner’s Manuals and code updates Transitory Until superseded or administrative need ends Department Guidelines, Policies, Procedures, Processes and Reports Departmental Policy or program records documenting the formulation, adoption and implementation of departmental policy or program decisions. Including but not limited to Standard Operating Procedures and Guidelines, reference materials or materials obtained from another government entity or agency used in the development of said procedure Transitory 1 year after document is replaced and/or administrative need ends Presentations Formal department presentations to Council, Community Groups or other agencies/entities or people, e.g. Strategic Update, New Council member training, and City of Meridian updates. Transitory Until administrative need ends Telephone Records Message logs, voicemails, Shortel call volume reports etc. Transitory Until administrative need ends Operational Records Agendas & Minutes Agendas and minutes of Director Meetings, Operational Meetings, Mayor’s Youth Advisory Council Meetings. Semipermanent 10 years Annual Reports Report on City’s and Mayor’s Office activities over preceding year Permanent In perpetuity 52 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD summarizing activities and financial performance. Applications Forms and materials submitted with application for positions or awards administered by Mayor’s Office, including applications for scholarships, Promise partners, Mayor’s Youth Advisory Council, volunteer positions, City commissions, and City committees or task forces. Semipermanent 10 years Attendance Sheets Sign-in sheets, where offered, for activities and events hosted by the Mayor’s Office. Transitory Until administrative needs ends City Website Content HTML text stored in data base table in CMS. Note: Source document may exist elsewhere, and be retained pursuant to separate record retention schedule. Transitory Until updated or superseded Memoranda Internal or external memoranda summarizing research, recommendations, and other information. Permanent In perpetuity News Releases A written or recorded record directed at members of the news media for the purpose of making a newsworthy announcement. Permanent In perpetuity Photos Published or historically significant photographs taken, owned, or stored by the Mayor’s Office. Permanent In perpetuity Photographs that are not used or needed for a particular purpose. Transitory Until administrative need ends Proclamations Proclamations issued by the Mayor. Semipermanent 25 years Publications Informational or promotional publications of the Mayor’s office, including newsletters, flyers, marketing materials, brochures, program materials. Semipermanent 10 years Public Addresses Records relating to State of the City address. May include script, video, PowerPoint, program, agenda, photos. Permanent In perpetuity Records relating to State of the City addresses or speeches. May include script, video, PowerPoint, program, agenda, photos. Transitory Until administrative need ends 53 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Talking Points Records prepared to summarize issues in preparation for discussion with the public or media. Transitory Until administrative need ends Videos Videos prepared monthly for informational or promotional purposes, e.g., Celebrate Meridian. Permanent In perpetuity Videos prepared weekly for informational or promotional purposes, e.g., City Council meetings, This Week in Meridian. Temporary 2 years Raw video footage, used or unused. Transitory Until administrative need ends 54 | P a g e PARKS & RECREATION DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Activity Logs/Reports Daily, weekly, monthly, or other reports documenting the activities of the Parks and Recreation Department employees, including but not limited to: sign in/out sheet for credit card and diesel fuel transfer tank log sheets. Transitory Until administrative need ends Lost & Found log sheets documenting items that have been lost and found by citizens in the parks and other MPR facilities. Transitory Until administrative need ends Administrative Records Copies of A/P invoices, Expense Reports, Detailed Statements of Revenues and Expenditures, Capital Improvements Plan, Parks & Recreation Facilities Depreciation Schedule, MPR Communications Plan, and other related documents. Transitory Until administrative need ends Agendas & Minutes Agendas and minutes of weekly and monthly MPR staff meetings. Semipermanent 10 years Budget Preparation Records Working documents utilized to build base budgets and establish yearly budgets, including but not limited to enhancements, amendments, carry forward support, FTE anticipation, vehicle replacement, and quotes for service/maintenance. Semipermanent 10 years (follows Finance) Correspondence Policy/program correspondence documenting the formulation, adoption, and implementation of significant policy/program decision. Including but not limited to Commission and Committee. Permanent In perpetuity Records created or received in the course of administering city policies, procedures or programs, but these records do not provide insight into significant policy, procedure or program Semipermanent 5 years 55 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD discussions or decisions. Including but not limited to citizen response letters. Correspondence created or received in the course of administering City policies, procedures or programs including but not limited to memos, transmittals, notes, comments, thank you notes, letters to businesses and day-to day office and housekeeping correspondence that does not contain unique information about City functions or programs. Transitory Until administrative need ends Committee Records Agendas, meeting minutes/notes, and audio recordings of special groups convened by Parks & Recreation for specific purposes, such as understanding operational gaps and process delays (e.g., Golf Course Focus Group, Christmas in Meridian, MPR Communications Plan, and Regional Geese Management). Transitory Until administrative need ends Customer Kudos/Complaints Compliment or complaint records including but not limited to letters, phone calls, emails, comment cards and in person feedback from citizens, customers, and sponsors. Transitory Until administrative need ends Department Guidelines, Standard Operating Procedures, Policies, Processes, and Director’s Orders Administrative SOPs, policies, processes, director’s orders, etc. pertaining to facilities and recreation classes, camps, special events, and sports (e.g., Lost & Found, CableONE Movie Night, Metal Detecting, Contracted Instructors, Registrations & Refunds, Sports League Bylaws, Partnerships Between Private or Public Entities, Hot Air Balloons). Transitory Until administrative need ends 56 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Facility Permits Permits and materials including, but not limited to: completed Park Alcohol and Amplified Sound Permits related to individual’s or organization’s park picnic shelter reservation. Temporary 2 years Short-term concessions permits and related materials from vendors. Temporary 2 years Facility Reservation Application and Materials Completed forms and related materials collected from individuals or businesses registering for a recreation class, team, or event and other required documentation, such as proof of insurance. Temporary 2 years Collected Certificates of Liability Insurance from individuals or vendors. Temporary 2 years Financial Aid Applications Completed application forms and materials submitted to request financial assistance for children’s class or program (e.g., Care Enough to Share). Temporary 2 years Forms/Templates Forms/templates created for use by the Parks and Recreation Department, including but not limited to internal purchase orders form, diesel fuel transfer tank log sheet, child pick up form, medical waiver, Care Enough to Share application, Generations Plaza memorial brick application, alcohol permit application, amplified sound permit application, sports roster, sports and special events registration forms, sponsor application, volunteer application. Transitory Until administrative need ends 57 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Grounds Maintenance Records Pesticide spray records, daily splash pad test readings, playground inspections, restroom cleaning safety data sheets, and other documents related to parks and recreation facilities. Transitory Until administrative need ends Historical Records 2028 time capsule content information. Permanent In perpetuity Annual newsletters prepared by Parks & Recreation Department highlighting construction projects, park dedications, and other efforts and initiatives. Permanent In perpetuity Copies of MPR Department Annual Reports provided to the Mayor’s Office in conjunction with the State of the City Address. Permanent In perpetuity External awards, plaques, and certificates bestowed upon the MPR Department. Permanent In perpetuity MPR Department Dashboards which document statistical data by year, including but not limited to the number of sports teams/participants/leagues, sports gym usage, Activity Guide enrollments, park shelter and field reservations, park acreage, urban forestry, pathway maintenance, volunteers, revenues, playground safety, turf maintenance, full-time staff, special events and temporary use permits, employee safety, vandalism, and other related information. Permanent In perpetuity National Recreation & Park Association (NRPA) PRORAGIS annual statistical field reports. Permanent In perpetuity Parks & Recreation Master Plan and Appendices which document current parks and recreation facilities and services, level of service, etc. and also provide the framework to respond to the Permanent In perpetuity 58 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD evolving needs of the community. Park dedication plaque mock-ups detailing the dedication date, Mayor, City Council, MPR Commission, MPR staff, and other volunteers and contributors. Permanent In perpetuity Photographs, newspaper and news channel articles and clippings, press releases, and videos relating to Parks and Recreation Department including but not limited to sponsored/conducted City events; park, pathway, and facility dedications, celebrations, and ribbon cuttings; park and pathway amenities, landscape and scenery; recreation classes, camps, and sports; and staff. Permanent In perpetuity Proclamations not otherwise retained by the Clerk’s Office. Transitory Until administrative need ends HR Documents Copies of departmental employee personnel records kept in locked files with manager until employment has ended; file sent to HR for retention after termination (voluntary or involuntary). Transitory Until employment is terminated; then forward to HR Incident or Accident Reports Citizen reports of incidents, injuries, or accidents incurred during or related to a department- sponsored or department- provided class, camp, program, reservation, or activity. Temporary 2 years Indemnity Forms, Medical Release Forms, Waivers Signed waiver/indemnity agreement related to individual’s or organization’s participation in department-sponsored or department-provided class, camp, program, reservation, activity, transportation, or travel. Temporary 2 years Internal Department Time Logs and Reports Completed logs of employees’ time, tasks, and location; reports and analysis of related data. Semipermanent 5 years Marketing Materials Informational or promotional publications of the Parks & Recreation Department, Semipermanent 10 years 59 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD including flyers, brochures, program materials, Facilities Tour/Park Ambassador/other program booklets, PowerPoint and Prezi presentations, z-cards, and videos. Memorial Forms Completed citizen forms requesting memorial in MPR facility under established memorial program (e.g. Generations Plaza Brick Sales form, Memorial Tree Program form). Transitory Until administrative need ends Meeting Records and Notes Internal meeting records and notes generated in the course of day to day business, including but not limited to agendas, notes, and presentations. Transitory Until administrative need ends MPR Commission Records Copies of Commission and Committee agendas and summary minutes. Transitory Until administrative need ends Copies of bylaws. Transitory Until administrative need ends Copies of contact information listing Commission members’ names, addresses, phone numbers, email addresses, etc. Transitory Until administrative need ends Copies of correspondence regarding day-to-day operations or administration. Transitory Until administrative need ends Copies of project records documenting historical or cultural significance to the City and/or Meridian community Transitory Until administrative need ends Copies of project files and reports used by MPR staff, Commission, Committee in the course of researching, developing, completing, reporting on, or acting on initiatives of the Commission/Committee. Transitory Until administrative need ends Copies of roster listing current Commission members, including names, seat numbers, and appointment dates. Transitory Until administrative need ends Presentations Formal department PowerPoint, Prezi, and other presentations to Transitory Until administrative need ends 60 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Council or others, e.g. New Council member training, Joint Council/Commission workshop training, and Meridian Development Corporation. Project Files Copies: Park, pathway, and other project/initiative records, including but not limited to contracts and agreements to which the City is a party, deeds and real property, site plans and maps, permits and inspection records, certificates of zoning compliance, conditional use permits, development agreements, preliminary and final plats, purchasing contracts, accounts payable invoices and other financial records, meeting agendas and minutes, and any other related correspondence. Transitory Until administrative need ends Recreation Activity Sign In/Sign Out Sheets Log sheets completed by parents to signify that minor has been dropped off or picked up from a department-sponsored or department-provided class, camp, program, or activity. Temporary 2 years Log sheets completed by participant confirming they have attended a class or activity. Temporary 2 years Reference/Owner’s Manuals/Books Documents to include but not limited to equipment and electronics. Transitory Until administrative need ends Resource Records/Notes Records including notebooks, meeting notes, to-do lists, employee-compiled notes, etc. Transitory Until administrative need ends Special Projects/Initiatives Documents related to special or non-confidential one-time project to include, but not limited to: Strategic Plan Initiatives, Smoke- Free Parks, and Forestry Stimulus. Transitory Until administrative need ends Sports Schedules and Scores Record of games played and final scores. Temporary 2 years Surveys Internal and external outreach surveys and results, presentations, neighborhood Semipermanent 10 years 61 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD meeting minutes, correspondence, and summary reports to solicit citizen input on parks and recreation, customer service, and process improvement. Records of public input, including survey results, neighborhood meeting minutes, correspondence, etc. Team Rosters Record of all individuals registered for a sports team. Temporary 2 years Telephone Records Message logs, voicemails, etc. Transitory Until administrative need ends Training Records and Resources Records including but not limited to documenting attendance and presentation by City employees at conventions, conferences, seminars, workshops, and similar training events. Includes training requests, training, and Continuing Education Unit tracking reports and other related correspondence. Transitory Until administrative need ends Tree Inventory & Abatement Inventory of all public trees maintained by City Arborist and abatement records per City Code. Permanent In perpetuity Vandalism & Restitution Records Copies of records related to park, pathway, and facility vandalism incidents and restitution, including but not limited to property damage reports, etc. Transitory Until administrative need ends Volunteer Records Applications, timesheets, and other biographical notes related to City volunteers, including Park Ambassadors, scouts, and other civic groups. Transitory Until administrative need ends 62 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Records documenting the activities and administration of volunteer programs in city hall and records documenting work performed for the City by citizens without compensation for their services. May include volunteer application forms, volunteer and emergency contact information, agreements, applications, skills test results, training documentation, task assignments, monitoring records, volunteer hour statistics, volunteer program publicity records, insurance information, inactive volunteer files, and related records. Transitory Until administrative need ends 63 | P a g e POLICE DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records Administrative records including proxy card check out list, vehicle check out log, visitor log, etc. Transitory 1 year Activity Reports Daily, weekly, monthly or other reports documenting the activities of employees, including: type of activity, employees involved, time spent on activity, work completed, equipment used, etc. May include Education & Prevention Training reports. Semipermanent IC § 50- 907(2)(e) 5 years Asset Forfeiture Records Documentation pertaining to the seizure process and obtaining approval through the courts. Semipermanent IC § 50- 907(2)(a) 5 years after closure of case Briefing Records Records documenting internal communications between supervisors and shift workers or between staff on different shifts to alert them to problems, issues or activities. Records may include, but not limited to: briefing logs, ILETS/NCIC messages, and bulletins from other agencies. Transitory Until administrative need ends Bulletins from other Agencies Records including bulletins, circulars, and related records received from federal, state and local law enforcement agencies. Usually contains descriptions and photographs of fugitives, missing persons, stolen property, etc. Transitory Until administrative need ends Code Enforcement Records** Records created by code enforcement officers to document a violation or investigation into a suspected violation of city ordinance that does not become a crime report (DR). Semipermanent IC § 50- 907(2)(g) 5 years after last action Community Service and Outreach Programs Records relating to police community service programs. Records may include: publications, mailing lists, plans, evaluations, notes, reports, lesson plans and outlines, etc. Transitory Until administrative need ends Crime Analysis Statistics Records documenting police efforts to anticipate, prevent, or monitor criminal activity. May include statistical summaries of crime patterns, modes of operation, analysis of particular crimes, criminal profiles, Temporary IC § 50- 907(3)(d) 3 years 64 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD forecasts, movements of known offenders, etc. Crime Reports (DRs) for Suicides, Unattended Deaths, and Major Crimes (murder, involuntary manslaughter, rape, sexual abuse of a child, terrorism) Reports documenting a suicide, unattended death and/or criminal offense and actions taken, including charges or arrests. Record typically includes location of occurrence, date and time, handling officer, involved parties (suspects, victims, witnesses, reporting parties, etc.) and their personal information, summary of events and supportive documents (e.g., probable cause statements, witness statements, runaway forms, release of custody forms (juveniles), criminal background information (ILETS/Triple III, Ada LE Lookup, ISTARS, JDOC), documents provided by citizens and victims, citations, property invoices, release of property forms, etc.). May include polygraph records (e.g., pre- examination records, questions, statements of consent, analysis reports, results charts, conclusions, interviewee statements, related information); property and evidence control and disposition records (e.g., evidence photographs, receipt forms, evidence logs, property reports, destruction lists, property consignment sheets, seized firearm logs, homicide evidence inventories, etc.); and/or informant case files (reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants’ activities and related records). IC § 50- 907(2)(e) Prosecuted cases: 100 years after final disposition Non-prosecuted cases: 100 years after date of last investigative action Crime Reports (DRs) and Citations for other Crimes Reports documenting a criminal offense and actions taken, including charges or arrests. Record typically includes location of occurrence, date and time, handling officer, involved parties (suspects, victims, witnesses, reporting parties, etc.) and their personal information, summary of Semipermanent IC § 50- 907(2)(g) Prosecuted cases: 5 years after final disposition Non-prosecuted cases: 5 years after date of last investigative action 65 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD events and supportive documents (e.g., probable cause statements, witness statements, tow slips, administrative license suspension forms, intoxilyzer slips, field sobriety tests forms, runaway forms, release of custody forms (juveniles), criminal background information (ILETS/Triple III, Ada LE Lookup, ISTARS, JDOC), documents provided by citizens and victims, citations, property invoices, release of property forms, Leads Online printouts, shoplifting reports from store security officers, etc.). May include polygraph records (pre- examination records, questions, statements of consent, analysis reports, results charts, conclusions, interviewee statements, related information), abandoned vehicle reports, found property records, traffic collision reports, property and evidence control and disposition records (e.g., evidence photographs, receipt forms, evidence logs, property reports, destruction lists, property consignment sheets, seized firearm logs, homicide evidence inventories, etc.), and/or informant case files (reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants’ activities and related records). Criminal History Records or ILETS/NCIC reports** Records obtained via ILETS or local jail systems (Ada LE Lookup) that provides information on the accumulated criminal arrest and conviction history of an individual which may be useful in an investigation. May include summary sheet, arrest record, fingerprint information, mug shot, name, aliases, residence, sex age, date and place of birth, height, weight, hair and eye color, scars, marks, tattoos, Transitory Until administrative need ends 66 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD abnormalities, date of arrest, offense committed. Digital Media – Type 1 Digital media attached to a crime report for a major crime. Includes video, audio, or other digital content created by a law enforcement officer in the course of an investigation or response and attached to a crime report for murder, involuntary manslaughter, rape, sexual abuse of a child, or terrorism. Semipermanent IC § 50- 907(2)(g) Prosecuted cases: 100 years after final disposition Non-prosecuted cases: 100 years after date of last investigative action Digital Media – Type 2 Digital media attached to a crime report for a felony other than a major crime. Includes video, audio, or other digital content created by a law enforcement officer in the course of an investigation or response and attached to a crime report for a crime other than murder, involuntary manslaughter, rape, sexual abuse of a child, or terrorism. Semipermanent IC § 50- 907(2)(g) Prosecuted cases: 5 years after final disposition Non-prosecuted cases: 5 years after date of last investigative action Digital Media – Type 3 Digital media attached to a misdemeanor or infraction crime report. Includes video, audio, or other digital content created by a law enforcement officer in the course of an investigation or response and attached to a crime report for a misdemeanor crime or infraction. Transitory Prosecuted misdemeanor cases: 410 days after final disposition Non-prosecuted misdemeanor cases: 410 days after last investigative action Prosecuted infraction cases: 210 days after final disposition Non-prosecuted infraction cases: 210 days after investigative action Digital Media – Type 4* Digital media not attached to a crime report or where no enforcement action was taken. Includes video, audio, or other digital content created by a law enforcement officer not attached to a crime report. Transitory 210 days Digital Media – Type 5* Digital media related to an officer complaint. Includes video, audio, or Temporary 2 years 67 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD other digital content created by a law enforcement officer in the course of an investigation or response relevant to a complaint about such response or officer. IC § 50- 907(3)(d) Digital Media – Recorded in Error Digital media recorded in error. Includes video, audio, or other digital content created by a law enforcement officer unrelated to an investigation or response. Transitory Until administrative need ends Field Interview Reports (FI cards) An informational document written by police officers relating to individuals, events, or vehicles for which the officer does not have probable cause for enforcement. Typically includes name and current address of person contacted, physical description of person or vehicle, officer’s name, location of contact, date and time, reason for contact, etc. Semipermanent IC § 50- 907(2)(g) 5 years Grant Records Applications and required reporting documents for grants to support law enforcement initiatives and programming (e.g., crime prevention, substance abuse programs, criminal justice, SWAT). Semipermanent IC § 50- 907(2)(g) 10 years after grant closeout Gun Dealers’ Sales Records Records documenting purchases of guns from dealers. May include duplicate register sheets mailed by the dealer to MPD and triplicate register sheets mailed by the dealer to ISP for criminal records checks and forwarded to MPD. May include sheet number, sales person, date and time, city, serial number, make, model, caliber, purchaser’s information, and signatures. Transitory Until background check is completed and administrative need ends Health & Welfare Referrals/ APS & Daycare Complaints Referrals of suspected child abuse, adult abuse and daycare complaints. Semipermanent IC § 50- 907(2)(g) 5 years from closure of referral or case. Informant Case Files not Attached to Crime Report** Records documenting information about informants used by department personnel. Records typically include reports, correspondence, payment records, fingerprint cards, signature Transitory Until administrative need ends 68 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD cards, letters of understanding on informants’ activities and related records. Internal Affairs Files Records documenting department’s investigation of an officer’s role in an incident for the purpose of evaluating compliance with department policy and professional standards. Records typically include investigative materials (video and audio recordings, written statements, narratives, analysis), polygraph records (pre- examination records, questions, statements of consent, analysis reports, results charts, conclusions, interviewee statements, related information), and recommended disciplinary actions, if any. Semipermanent IC §§ 50- 907(2)(g) and 45-610; 29 CFR 1627.3; 29 CFR 1602.31 75 years after employee separation or completion of related litigation, whichever is longest Intoxilyzer 5000en, Draeger 9510 and LifeLoc Instrument Records Factory and State of Idaho certificates for instrument; log of each person that takes the breathalyzer test and verification testing. May include suspect name, date, time, results, operator name, calibration check results, simulated temperature in range, comments, etc. Temporary IC § 50- 907(3)(d) and IDAPA 11.03.01.013.06 3 years after certificate has been issued Intoxilyzer 5000EN,LifeLoc FC20, and Draeger 9510 User Certifications and Class Roster User certification cards and class roster for Meridian police officers. Intoxilyzer instructor replaces with each new certification period. Transitory Until administrative need ends Local Records Check/ Backgrounds Local records check of police contacts requested by OPM, FBI or military for their employment purposes Transitory 1 year after submission to requestor Master Name Index Records Information on individuals who are field interviewed, individuals who are arrested, suspects or accomplices in crimes, victims, complainants, and witnesses to incidents. Information typically includes name, address, date of birth, race, sex, date and time of incident or contact, case number (DR#), citation numbers and other identifying data. Semipermanent IC § 50- 907(2)(g) 100 years Multiple Firearms Backgrounds Background applications for multiple firearm purchase requests. Transitory Immediately after completion 69 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD 18 U.S.C. § 922(t)(2)(C); 28 CFR § 25.9(d) Parking Citations Police department copy of citations issued for parking violations. Record typically includes date and time, location of offense, vehicle license plate information, code violation number, and issuing officer. (Parking citations that are paid are sent to City Hall Finance Department. Parking citations that are unpaid and lead to court summons are sent to the City Prosecutor’s office.) Transitory 6 months after final disposition Photo Identification Records Records with photos used to identify employees, private security personnel, contract workers, etc. May include photos taken for employee identification cards, prox cards, etc. Transitory Until administrative need ends Public Records Requests Written public records requests, responses, records provided, and original (unredacted) records. Transitory 1 year after response provided Radar Equipment, Certifications, and Maintenance Rrecords Records documenting the calibration and maintenance of radar equipment that may be useful in documenting the accuracy of the readings. Often includes original factory certification of calibration. Information relating to maintenance and repair may include a description of the work completed, parts used, date of service, equipment number, make, model, etc. Temporary IC § 50- 907(3)(d) 3 years after retirement of equipment Training Materials Records related to training programs provided to MPD personnel by presenters including City employees, contractors, or other presenters. May include course descriptions, instructor certifications, instructional materials, course outlines and handouts, and attendance records. Semipermanent IC § 50- 907(2)(g) 5 years from final presentation and/or use Vacation Watch Forms Records documenting inspection of properties when the owner/occupant is away. May include name, address, date requested, vacation beginning and ending time, emergency contact information, special conditions, date Transitory Until administrative need ends 70 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD and time officers check the property, etc. Victim Witness System Notations and documents documenting contact with victims and witnesses. Semipermanent IC § 50- 907(2)(g) 20 years after investigation closure or disposition of case, whichever is later Written Warnings Written notice provided by MPD officer to member of the public to bring attention to a potential or actual violation. Semipermanent IC § 50- 907(2)(g) 5 years * Note: Where record is used for legal, training, or purposes other than those enumerated in retention period, that record shall be retained according to the retention period established for other records similarly used. ** Note: Where record is embedded with a crime report (DR), it shall be retained according to the retention period established for the crime report. 71 | P a g e PUBLIC WORKS DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD All Department Records Accessibility Records, City-Owned Facilities Contractor logs, key list, and any other records documenting access to City- owned buildings by authorized persons. Transitory Until administrative need ends or record is superseded Activity Reports Daily, weekly, monthly or other reports documenting the activities of Public Works Department employees, including: type of activity, employees involved, time spent on activity, work completed, equipment and fuel used, reports, logs, log sheets, and related records. Semipermanent 5 years Ada County Highway District (ACHD) Permits Permits issued by Ada County Highway District (ACHD) to dig in public utility easement. Semipermanent 5 years Administrative Records Clothing order spreadsheets, copies of: Accounts Payable invoices, expense reports, leave request logs, MIP Accounts Payable invoices, professional membership documents, evacuation checklists and on call yearly roster logs. Transitory Until administrative need ends or record is superseded Alarm Monitoring / Test Results Reports Reports of monitoring fire alarms, security alarms and sprinkler tests for all relevant City-owned facilities including annual fire alarm testing, annual backflow testing, quarterly sprinkler testing in Sapphire suppression system, monthly fire pump runs, and monthly check on fire extinguishers and Sapphire. Semipermanent 5 years Budget Preparation Records Work documents utilized to build base budgets and establish yearly budgets, including vehicle replacement worksheets, enhancements, amendments and carry forward support. Semipermanent 10 years Correspondence, Administrative Correspondence created or received in the course of administering City policies, procedures, or programs. Semipermanent 5 years Correspondence, Transitory Day-to-day office and housekeeping correspondence that does not contain unique information about City functions or programs. Transitory Until administrative need ends 72 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Customer Complaints Complaint letters, notes on phone calls and in person complaints from customers/citizens. Temporary 3 years from complaint resolution Databases Database records created and maintained for the purposes of generating reports, data files, and a variety of different outputs. Transitory Until administrative need ends or record is superseded Departmental Reports Department reports, performance management presentations. Semipermanent 10 years Engineering Capital and Enhancement Plan (ECEP) Reports Engineering Capital & Enhancement Plan (ECEP) – 5 year Capital Improvement Plan Reports. Semipermanent 10 years Equipment Maintenance and Repair Records Records of repair and maintenance of equipment assigned to Public Work, including but not limited to: generators, sewage lift pumps, water pumps, office equipment, and furniture. Records may include summaries, reports, and similar records usually compiled from daily work records on a monthly or quarterly basis. Transitory Until asset is removed from service or until administrative need ends. Facility Assessments, Maintenance, and Repair Records Records regarding maintenance and repairs of buildings and grounds owned or leased by the City including assessments of the condition of City- owned buildings, summaries, logs, reports, and similar records usually compiled from daily work records. Transitory Until administrative need ends or record is superseded Forms Forms created for use by Public Works personnel to facilitate their work including but not limited to performance review forms, project forms, staff forms, communication forms, and record retention labels. Transitory Until administrative need ends or record is superseded Geographic Information Systems, Digital Orthophotography Images Aerial photographs of properties within the City. Permanent In perpetuity Geographic Information Systems, GIS Data Points, lines, attributes, and polygons relating to infrastructure that the City owns or maintains. Transitory Until superseded Geographic Information Systems, Maps A visual representation of data within a particular geographical area. Also includes maps and data provided by outside agencies including edge of pavement, parcels, roads, and others. Transitory Until administrative need ends 73 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Health and Safety Manual Documents related to the Public Works Department Health and Safety Manual. Transitory Until administrative need ends or record is superseded HR Documents Departmental employee personnel records should be kept in the appropriate Division’s file until employment has been terminated (involuntary or voluntary) and then the file should be sent to HR for retention. Transitory Until employment is terminated; then forward to HR Maintenance Request Record Records documenting requests and responses thereto concerning a variety of maintenance responsibilities carried out by the Public Works Department. Examples include, but are not limited to: brushing and limbing, road grading, rocking, sealing, patching, and marking, traffic signals and signs, City-owned buildings and equipment, and water and sewer system problems. Temporary 2 years Master Plan Records Records that document the present and projected needs of the City for water, sewer, storm drainage, streets, bike paths, and other utility related systems. Includes an implementation schedule for construction, plans, reports, evaluations, cost analyses, drawings, and related documents containing rates, inventory evaluations, system rehabilitation or replacement, distribution of services, etc. Permanent In perpetuity Meeting Minutes Internal meeting agendas, minutes, sign-in sheets Semipermanent 5 years Photos, Building Maintenance Photos relating to repair and replacement of City-owned equipment, material, and facilities. Semipermanent Keep records requiring engineering stamps 2 years after life of structure. Keep all other records 10 years. Photos, Construction Photos relating to Public Works construction activities, infrastructure, inspection photos, etc. Permanent In perpetuity Photos, General Photos related to Public Works Department activities and other general use pictures. Transitory Until administrative need ends 74 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Potential Exposure Records Report created when personnel is exposed or potentially exposed to a chemical, including SDS sheet of the chemical involved. Record is placed in the employee personnel record. Transitory Until employment is terminated; then forward to HR Presentations Departmental presentations. Semipermanent 10 years Preventative Maintenance Work Plans Preventative maintenance schedules, work orders. Temporary 3 years Process Documents Standard Operating Procedures, Process Flowcharts, Workflows, Responsible Accountable Consulted Informed (RACI) Charts and Process Performance Measures. Transitory Until administrative need ends Quotes Quotes from contractors and other service providers. Preliminary and final quotes for goods and services used to conduct building repairs, maintenance, or modifications. Transitory Until administrative need ends Record Drawings Revised set of drawings submitted by contractor upon completion of land development phase of a commercial, governmental, or residential project or components thereof. This includes stamped record drawings, as-builts, and wiring diagrams including but not limited to water and sewer infrastructure as installed in Meridian. Permanent In perpetuity Safety Audits Health and Safety audits. Temporary 3 years after most recent audit Safety Data Sheets (SDS) Safety Data Sheets (SDS). Also see Potential Exposure Records above. Transitory Until chemical is removed or record is superseded Safety / Health and Testing Safety and health documents including but not limited to training, auditory testing records, respirator fit test information. Semipermanent 75 years Safety Meeting Agenda / Signup Sheets Topics covered and sign-up sheet for employees who attended the meetings. Semipermanent 5 years Supervisory Control And Data Acquisition Reports (SCADA) Reports printed from Supervisory Control and Data Acquisition (SCADA) system. Transitory Until administrative need ends or record is superseded 75 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Technical Manuals, Specifications, and Warranties Owner’s manuals and warranties for City-owned vehicles and equipment. Includes specifications, operating instructions, safety information, and terms of coverage of repair or replacement of equipment. Transitory Until asset is removed from service Telephone Records A log of all messages taken both via phone and in person including, but not limited to, recorded calls, voicemails, phone call logs. Transitory Until administrative need ends Training Records documenting attendance and presentation by City employees at conventions, conferences, seminars, workshops, and similar training events. Includes training requests, training and Continuing Education Unit (CEU) tracking reports, and related correspondence. Semipermanent 5 years Vehicle Inspection, Maintenance, Repair Work Orders, and Reports Maintenance records, inspection work orders for vehicles, vehicle mileage reports, repair records. Transitory Keep until vehicle is removed from service Water Rights Records related to City of Meridian Water Rights including, but not limited to, correspondence, agency filings, legal opinions, references. Permanent In perpetuity Website Public Works Department Website. Transitory Until administrative need ends or record is superseded Administration Area of Impact Records Records related to analysis of expansion of Public Works services into the Area of Impact such as those for Kuna, Kuna Treatment Plant, Meridian Heights Water and Sewer District, South Meridian Planning. Semipermanent 25 years Committee Records Agendas and meeting minutes for special groups convened by Public Works such as City Services Focus Group, Construction Best Management Practices Sub-Committee, Energy. Semipermanent 5 years Department Policies Documents the formulation, adoption, and implementation of internal actions/decisions. Includes: Computer, Geographic Information System (GIS) Policy, Dress Code, Purchasing department policies. Transitory Until administrative need ends or record is superseded 76 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Educational Outreach Materials Records including but not limited to educational brochures, bookmarks, factsheets, and posters which are displayed in the division and distributed at public education outreach events. Transitory Until administrative need ends or record is superseded Emergency Master Plans Emergency plan records for City Hall, Emergency Management, and Continuity of Operations. Semipermanent 10 years Events, Public Works Records related to planning Public Works internal and external events. Semipermanent 5 years Newsletters Annual newsletter prepared by the Public Works Department. Permanent In perpetuity Organization Charts Organization charts. Transitory Until administrative need ends or record is superseded Rate / Fee Records Records related to establishing utility rates and fees, including calculations, research and recommendations. Semipermanent 10 years Resource Documents / Notes Notebooks, Meeting Notes, To Do Lists, employee-compiled notes or references to assist in work including non-city lawsuits. Transitory Until administrative need ends or record is superseded Special Projects Documents related to special or one- time projects to include, but not limited to: Strategic Plans, Inventory Management, Project Information, Rail with Trail, Subdivisions, and Accreditation. Semipermanent 10 years Studies Studies related to Public Works as provided by consultants. Semipermanent 10 years Surveys Public Works initiated internal and external surveys and survey results. Semipermanent 5 years 77 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Capital Projects and Facilities Capital Improvement Projects for Other Departments Records including but not limited to attendance for public meetings, AVO’s (Avoid Verbal Orders – Written Instructions), change orders, construction checklists, consultant reports, consultants/contractors contracts, contract addendums, council memos, daily reports, design checklists, door knockers/hangers engineering estimates, field orders, final acceptance letters, inspection reports, Notices of Intent (NOI), Notices of Termination (NOT), Notices to Proceed, pay applications, preconstruction agendas, preconstruction notices, preconstruction recordings, progress reports, project correspondence (letters, responses), project info memos, project schedules, project- related purchase order (PO) requisitions, project-related POs, QLPE (Qualified Licensed Professional Engineer) letters, record drawings (filed separately), project- related requests for information, resubmittals, submittal responses, submittals, substantial completion letters, work change directives. Transitory Records are kept until project completion and then turned over to appropriate department Construction Drawings Construction Drawings. Transitory Until replaced by Record Drawings Construction Punch Lists New projects inspection report on City and Development projects noting repairs that need made. Semipermanent 5 years 78 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Engineering Project File Records including but not limited to attendance for public meetings, AVO’s (Avoid Verbal Orders – Written Instructions), change orders, construction checklists, consultant reports, consultants/contractors contracts, contract addendums, council memos, daily reports, design checklists, door knockers/hangers, engineering estimates, field orders, final acceptance letters, inspection reports, Notices of Intent (NOI), Notices of Termination (NOT), Notices to Proceed, pay applications, preconstruction agendas, preconstruction notices, preconstruction recordings, progress reports, project correspondence (letters, purchase order requisitions (PO), project-related POs, QLPE (Qualified Licensed Professional Engineer) letters, record drawings (filed separately), project-related requests for information, resubmittals, submittal responses, submittals, substantial completion letters, work change directives. Permanent In perpetuity Engineering Construction Drawings Construction Drawings. Transitory Until replaced by Record Drawings Correspondence, Engineering Engineering transmittals (not project- related), serviceability letters, Letters of Interest. Temporary 3 years Engineering Policies Documents the formulation, adoption, and implementation of internal actions / decisions. Includes: project design and construction assumptions and procedures, customer relations and claims guidance, time off, attendance of professional association events, and other guidance. Transitory Until administrative need ends or record is superseded 79 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Engineering Project File Records including but not limited to attendance for public meetings, AVO’s (Avoid Verbal Orders – Written Instructions), change orders, construction checklists, consultant reports, consultants/contractors contracts, contract addendums, council memos, daily reports, design checklists, door knockers/hangers, engineering estimates, field orders, final acceptance letters, inspection reports, Notices of Intent (NOI), Notices of Termination (NOT), Notices to Proceed, pay applications, preconstruction agendas, preconstruction notices, preconstruction recordings, progress reports, project correspondence (letters, responses), project info memos, project schedules, project- related purchase order requisitions (PO), project-related POs, QLPE (Qualified Licensed Professional Engineer) letters, record drawings (filed separately), project-related requests for information, resubmittals, submittal responses, submittals, substantial completion letters, work change directives. Permanent In perpetuity Fire Flow Requests Requests from customers for fire flow and responses from Engineering staff based on computer modeling. Semipermanent 75 years Mailing Lists Project mailing list. Transitory Until project completed Reference Documents Preliminary engineering reports, facility plans, other studies. Permanent In perpetuity Sewer Modeling Requests Requests from customers to run sewer model for capacity and sizing and response from Engineering staff based on computer modeling. Semipermanent 75 years Specifications Specifications such as, but not limited to the City’s Supplemental Specs, Idaho Standards for Public Works Construction (ISPWC), and American Water Works Association (AWWA). Transitory Until administrative need ends or record is superseded Environmental 80 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Environmental Awards Records Awards presented to citizens and businesses in recognition of environmental contributions to the community. This includes but is not limited to award nominations, certificates, photographs, and lists of recipients. Semipermanent 5 years Floodplain Administration Records of floodplain development including floodplain permits and floodplain certificates. Permanent In Perpetuity Pretreatment Educational Outreach Materials Records including but not limited to educational brochures, bookmarks, factsheets, and posters which are displayed in the division and distributed at public education outreach events. Transitory Until administrative need ends or record is superseded Industrial Pretreatment Records related to the identification, inspections sampling, permitting, formalized agreements and/or contracts between the City and individual facilities within the business and industrial sectors that must comply with the federal requirements of the Environmental Protection Agency 40 CFR Part 403, General Pretreatment regulations. These records and supporting documentation typically include: Industrial waste questionnaires, permit applications, permits and fact sheets, inspection reports, Industrial user reports, monitoring data (including laboratory reports), required plans (e.g., slug control, sludge management, pollution prevention) , enforcement activities, and correspondence to and from the Industrial User. Permanent In perpetuity 81 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Photos, Industrial Pretreatment Photos related to the identification, inspections sampling, permitting, formalized agreements and/or contracts between the City and individual facilities within the business and industrial sectors that must comply with the federal requirements of the Environmental Protection Agency 40 CFR Part 403, General Pretreatment regulations. Permanent In perpetuity Pretreatment Awards Records Awards presented to businesses in recognition of Best Management Practices (BMP) contributions to the Wastewater Resource Recovery Facility. This includes but is not limited to award nominations, certificates, photographs, and lists of recipients. Semipermanent 5 years Wastewater Confined Space Entry Permit A written authorization prepared prior to employee entry into a Permit Required Confined Space. The Department’s permit contains specific entry space, purpose and time conditions under which the entrance will operate. Semipermanent 5 years from date issued Construction Punch Lists New projects inspection report on City projects noting repairs that need made. Semipermanent 5 years Discharge Monitoring Records Records documenting effluent quality discharged from the City wastewater treatment facility. Includes permit required supporting documentation. Semipermanent Keep discharge monitoring reports 20 years after permit expiration. Keep all other records 5 years, until the end of the NPDES permit cycle, or as requested by state or federal agencies, whichever is longer 82 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Equipment Maintenance & Calibration Records Records documenting the maintenance and calibration of equipment and instruments used to undertake and monitor wastewater treatment operations. Useful to verify equipment reliability and for reference by regulatory agencies. Information includes: date, type of equipment maintained or calibrated, tests performed, repairs needed, comments, and related information. Semipermanent Keep 5 years after equipment removed from service, until the end of the NPDES permit cycle, or as requested by state or federal agencies, whichever is longer. National Pollutant Discharge Elimination System (NPDES) Records Records documenting the application for and issuance of a permit to the City under the National Pollutant Discharge Elimination System (NPDES) program which allows discharge of specific pollutants under controlled conditions. Records typically include: applications, permits, addenda, modifications, and related supporting documentation. Information includes: influent and effluent limits, chemical analysis records, water flow, test and recording requirements, definitions and acronyms, compliance schedules, and related data. Semipermanent 40 CFR 122.41 Keep all records 5 years, until the end of the NPDES permit cycle, or as requested by state or federal agencies, whichever is longer. Sewage Sludge Application Site Logs Logs documenting the agricultural application of sewage sludge to approved sites. Subjects include agronomic loading calculations related to maximum application of nitrogen in pounds per acre per year, and ultimate site life loading calculations tracking the amount of heavy metals applied. Permanent In perpetuity Sewage Sludge Management Plans Plans submitted by the City to engage in sludge disposal or application activity, Information includes: method of sludge removal, land application or disposal sites, sludge stability determination methods, projected sludge storage basin use, sludge analyses, application rates, and heavy metal limitations. Permanent In perpetuity 83 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Sewer Maintenance and Repair Records Records documenting the maintenance and repair of City sewers. May include summaries, reports, and similar records usually compiled from daily work records on a monthly or quarterly basis. Semipermanent Keep records requiring engineering stamps 2 years after life of structure. Keep other records 5 years. Sewer Smoke Test Records Records documenting smoke tests undertaken to verify hookup to main sewer lines, check condition of pipes, or determine effectiveness of backflow prevention devices. Information typically includes: maps or diagrams of lines tested, location of leaks detected, inspector’s name, pipe size, and related information. Semipermanent 10 years Sewer Television/ Videoscan Inspection Records Reports documenting television inspections used to locate problems and defects in sewer lines. Often consists of periodic inspections of existing lines, final inspections of newly constructed lines, and inspections at the end of warranty periods. Semipermanent 10 years Valve Maintenance Records Records documenting the location, specifications, maintenance, and repair of valves in the City sewer system. Includes lists, charts, drawings, reports, logs, and related records, valve location, identification number, run of pipe, size, make, year installed, depth, turns to open and normal position, narratives of valve maintenance and repair, test run, personnel completing work, dates, and related information. Semipermanent Keep location and specification records 1 year after valve removed from service. Keep all other records 5 years. Water Backflow $10 Credit Log Electronic report for customers who have their backflow tests completed by their City-mandated annual due date. Temporary 3 years Backflow Dual Connection List A list of customers who have two water connection sources for outdoor use. Transitory Until administrative need ends Backflow Surveys A survey of properties noting the location and type of hazard and type of assembly. Transitory Until administrative need ends or record is superseded Backflow Tester Information Tester information including a copy of their license, proof of insurance, and tester kit calibration. Transitory Until administrative need ends or record is superseded 84 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Backflow Tester List A list of backflow testers with their pricing. Transitory Until administrative need ends or record is superseded Backflow Tests Backflow assemblies test report. Temporary 3 years Chlorine Residuals A report showing sample dates and locations of free chlorine remaining in the City water system. Permanent In perpetuity Clothing Spreadsheet Spreadsheet with individual clothing and boot information. Transitory Until administrative need ends or record is superseded Confined Space Entry Permit A written authorization prepared prior to employee entry into a Permit Required Confined Space. The Department’s permit contains specific entry space, purpose and time conditions under which the entrance will operate. Semipermanent 5 years from date issued Construction Samples Bacteria sample results taken for water line/well construction. Semipermanent 5 years Consumer Confidence Reports (CCR’s) Report mandated by EPA delivered to Meridian citizens that are connected to City water. Transitory Until administrative need ends Critical Water Users Records that identify critical water users within the City of Meridian, such as hospitals, medical facilities, schools, large corporate facilities, hotels, motels, restaurants, and the water park. This record evolves as new businesses move into Meridian and critical water users leave Meridian. Transitory Until administrative need ends or record is superseded Daily Chlorine Residuals Field notes from Chlorine residuals taken from various sample ports in the City water system. Temporary 3 years Fire Flow Reports Actual fire flow data taken from a particular fire hydrant. Semipermanent 75 years Hydrant Meter Billing Spreadsheet Billing documents from fire hydrant meter readings based on water used for construction. Transitory Until administrative needs ends Leak Letters Letters that were mailed to customer informing customer of a possible leak are attached to the service order for leak check. Semipermanent 5 years License Agreements Agreement between water purveyors (City of Meridian) and the Idaho Department of Environmental Quality (IDEQ) for discharge of domestic water into U.S waterways. Permanent In perpetuity 85 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Maximum Contaminant Level (MCL) Public Notification (DEQ) Maximum Contaminant Level (MCL) Violation notices. Required by Department of Environmental Quality (DEQ) to notify the public. Permanent In perpetuity Meter Warranty Report A report on meter warranty. Semipermanent 25 years Monitoring Waivers Sampling waivers to reduce the frequency of sampling. Permanent In perpetuity Production & Maintenance Distribution System History Repair/Maintenance history on distribution & Production system and all related equipment. Transitory Until superseded or removed PRV/Wells Reads Hansen software reports on Pressure Reducing Valves (PRV) and Well reads. Permanent In perpetuity Radio Licensing Licensing spreadsheets for SCADA radios, base station and vehicle two/way radios. Semipermanent 10 years Reclaimed Water Surveys Survey reports to monitor compliance. Permanent In perpetuity Safety Inspections Inspections / Reports for Gas Monitors, Crane, Fall Protection, and Fire Inspection. Semipermanent 30 years Sampling Chain of Custody Sample report form for sampling City water for bacteria to satisfy compliance monitoring. Results are reported on separate form unless sampling is done for Bac-T. Permanent In perpetuity Sampling Equipment Calibration/Repair Forms for calibration and certification or repair of sampling equipment. Permanent In perpetuity Sampling Results/Special Sample report form for sampling the water for noncompliance monitoring. Permanent In perpetuity Service Orders Records including requests from customer, Utility Billing, or Water Division to perform work or get a read at an address as well as historical logs showing service order number. Semipermanent 5 years Spring flush notices (Mailers) Flush notices mailed to customers for spring flush of water system / Maps. Semipermanent 5 years Subdivision Map Section reports Spreadsheet with subdivision number. Transitory Until administrative need ends or record is superseded System Location Documents Maps, Photo’s, hand drawings of Water System Components. Transitory Until administrative needs ends or record is superseded 86 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Turbidity Reports Logs used for entering wasted water flushed from the water system and not sold. Flush locations are listed. Water Quality information, including Nephelometer Turbidity (NTU) readings, are documented. Semipermanent 25 years Water Asset Information Records that identify asset location and manufacturer maintenance information. Transitory Keep until asset is removed from service Water Division SOPs Standard policies and procedures for the Water Division. Transitory Until administrative need ends or record is superseded Water Meter Reports Water meter reports including: NC list, billing status report, autoread master route report, billing pre-scan report, re- reads, and water meter testing results. Semipermanent 5 years Water Quality Correspondence Any mailed correspondence with labs, customers, regulators concerning sampling. Semipermanent 15 years Water Quality Master Log Records documenting water quality calls from customers. Semipermanent 25 years Well Disconnects Documents on private well disconnects. Permanent In perpetuity 87 | P a g e SUPPORT SERVICES Office of the Director of Support Services RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records Records regarding day-to-day administration, including but not limited to, copies of expense reports and receipts, vouchers, invoices, and travel records. Transitory Until administrative need ends or record is superseded Budget Preparation Records Work documents utilized to build base budget and establish yearly budget, including worksheets, enhancements, amendments and carry forward support. Semipermanent 5 years Correspondence Records created or received in the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. Semipermanent 5 years Day-to-day office and housekeeping correspondence not unique to City functions or programs. Transitory Until administrative needs ends Policy/program correspondence, documenting the formulation, adoption, and implementation of significant policy/program decisions. Permanent In perpetuity HR Documents Employee personnel records should be kept in the appropriate department/division file until employment has been terminated (involuntary or voluntary) and then the file should be sent to HR for retention. Transitory Until employment is terminated; then forward to HR Memoranda Internal or external memoranda summarizing research, recommendations, and other information. Permanent In perpetuity Presentations Documents including, but not limited to, presentations to Council, working files, power point slides and other notes. Transitory Until administrative need ends 88 | P a g e Process Documents Documents including, but not limited to, flowcharts, workflows, and process performance measures. Transitory Until administrative need ends Research Information and Materials Documents including, but not limited to, draft research information, conference materials, studies conducted internally or through outside sources, and related publications. Transitory Until superseded or administrative need ends Special Projects Documents related to special or one-time projects to include, but not limited to: Strategic Plans. Semipermanent 10 years Telephone Records Telephone records including, but not limited to, recorded calls, voicemails, phone call logs, etc. Transitory Until administrative need ends 89 | P a g e IDAHO STATUTE TITLE 50, CHAPTER 9, SECTION 50-907 TITLE 50 MUNICIPAL CORPORATIONS CHAPTER 9 ORDINANCES -- CITY CODE – RECORDS 50-907. CLASSIFICATION AND RETENTION OF MUNICIPAL RECORDS. (1) "Permanent records" shall consist of: (a) Adopted meeting minutes of the city council and city boards and commissions; (b) Ordinances and resolutions; (c) Building plans and specifications for commercial projects and government buildings; (d) Fiscal year-end financial reports; (e) Records affecting the title to real property or liens thereon; (f) Cemetery records of lot ownership, headstone inscriptions, interment, exhumation and removal records, and cemetery maps, plot plans and surveys; (g) Poll books, excluding optional duplicate poll books used to record that the elector has voted, tally books, sample ballots, campaign finance reports, declarations of candidacy, declarations of intent, and notices of election; and (h) Other documents or records as may be deemed of permanent nature by the city council. Permanent records shall be retained by the city in perpetuity, or may be transferred to the Idaho state historical society's permanent records repository upon resolution of the city council. (2) "Semipermanent records" shall consist of: (a) Claims, canceled checks, warrants, duplicate warrants, purchase orders, vouchers, duplicate receipts, utility and other financial records; (b) Contracts; (c) Building applications for commercial projects and government buildings; (d) License applications; (e) Departmental reports; (f) Bonds and coupons; and (g) Other documents or records as may be deemed of semipermanent nature by the city council. Semipermanent records shall be kept for not less than five (5) years after the date of issuance or completion of the matter contained within the record. (3) "Temporary records" shall consist of: (a) Building applications, plans, and specifications for noncommercial and nongovernment projects after the structure or project receives final inspection and approval; (b) Cash receipts subject to audit; (c) Election ballots and duplicate poll books; and (d) Other documents or records as may be deemed of temporary nature by the city council. 90 | P a g e Temporary records shall be retained for not less than two (2) years, but in no event shall financial records be destroyed until completion of the city's financial audit as provided in section 67-450B, Idaho Code. (4) "Historical records" shall consist of records which, due to age or cultural significance, are themselves artifacts of historical value. Historical records have enduring value based on the administrative, legal, fiscal, evidential or historical information they contain. Historical records shall be retained by the city in perpetuity or may be transferred to the Idaho state historical society's permanent records repository pursuant to subsections 8. and 9. of section 67-4126, Idaho Code, upon resolution of the city council. (5) Each city council shall adopt by resolution a records retention schedule, listing the various types of city records and the retention period for each type of record. (6) The city may reproduce, retain and manage records in a photographic, digital or other nonpaper medium. The medium in which a document is retained shall accurately reproduce the record in paper form during the period for which the document must be retained and shall preclude unauthorized alteration of the document. (a) If the medium chosen for retention is photographic, all film used must meet the quality standards of the American national standards institute (ANSI). (b) If the medium chosen for retention is digital, the medium must provide for reproduction on paper at a resolution of at least two hundred (200) dots per inch. (c) A record retained by the city in any form or medium permitted under this section shall be deemed an original public record for all purposes. A reproduction or copy of such record, certified by the city clerk, shall be deemed to be a transcript or certified copy of the original and shall be admissible before any court or administrative hearing. (d) Once a semipermanent or temporary record is retained in a nonpaper medium as authorized by this section: (i) The original paper document shall be considered a duplicate of the record, and may be summarily disposed of or returned to the sender; and (ii) The provisions of this section related to retention and destruction of semipermanent and temporary records shall apply only to the record retained in the nonpaper medium. (e) Once a permanent record is retained in a nonpaper medium as authorized by this section: (i) The original paper document shall be considered a copy of the record and may be destroyed after compliance with the provisions of this subparagraph. Prior to destruction of original paper documents, the city clerk shall provide written notice, either by electronic or physical delivery, including a detailed list of the documents proposed for destruction to the Idaho state historical society. The Idaho state historical society shall have thirty (30) days after receipt of the notice to review the list and respond in writing, either by electronic or physical delivery, to the city clerk identifying any documents that will be requested to be transferred from the city to the historical society for retention in the permanent records repository. Any documents that will not be transferred for retention in the permanent records repository may be destroyed. If the city clerk receives no written response within thirty (30) days after the notice was received by the historical society, then the records proposed for destruction may be destroyed. (ii) The provisions of this section related to retention of permanent records shall only apply to the record retained in the nonpaper medium. (f) Even if a historic record is retained in a nonpaper medium as authorized by this section, the original paper record shall also be retained by the city in perpetuity, or it may be transferred to the Idaho state historical society's permanent records repository upon resolution of the city council. (g) Whenever any record is retained in a nonpaper medium, the city clerk shall maintain, throughout the scheduled retention period for such record, suitable equipment for displaying such record at not less than original size and for making copies of the record. 91 | P a g e (h) Whenever any record is retained in a nonpaper medium, it shall be made in duplicate and the custodian thereof shall place one (1) copy in a fire-resistant vault or off-site storage facility, and he shall retain the other copy in his office with suitable equipment for displaying such record at not less than original size and for making copies of the record. (7) Destruction or transfer of records: (a) Permanent records shall not be destroyed, except for paper originals of permanent records retained in a nonpaper medium as provided in subsection (6)(e) of this section. Permanent records may be transferred to the Idaho state historical society's permanent records repository upon resolution of the city council. (b) Semipermanent records may be destroyed only by resolution of the city council and upon the advice of the city attorney, except for paper originals of semipermanent records retained in a nonpaper medium as provided in subsection (6)(d) of this section. Such disposition shall be under the direction and supervision of the city clerk. The resolution ordering destruction shall list in detail records to be destroyed. (c) Temporary records may be destroyed only by resolution of the city council and upon the advice of the city attorney, except for paper originals of temporary records retained in a nonpaper medium as provided in subsection (6)(d) of this section. Such disposition shall be under the direction and supervision of the city clerk. The resolution ordering destruction shall list in detail records to be destroyed. (d) Historical records may not be destroyed but may be transferred to the Idaho state historical society's permanent records repository upon resolution of the city council. History: [50-907, added 2005, ch. 41, sec. 2, p. 164; am. 2016, ch. 226, sec. 1, p. 621.] Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 6C PROJECT NUMBER: ITEM TITLE: Resoluton Unmanned Aerial Vehicles (Drones) l7 - dao C. Resolution No. : Adding City of Meridian Standard Operating Policy Regarding Employee Use of Unmanned Aerial Vehicles (also known as drones) MEETING NOTES C✓i APPROUP CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. 1 / — BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, LITTLE ROBERTS MILAM, PALMER A RESOLUTION AMENDING THE CITY OF MERIDIAN STANDARD OPERATING POLICY TO ADD A NEW POLICY REGARDING UNMANNED AERIAL VEHICLES (ALSO KNOWN AS DRONES); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, unmanned aerial vehicles, also known as drones, offer cost-efficient opportunities for City staff to take photographs, make videos, and gather data to fulfill City functions with improved efficiency and quality; and WHEREAS, the City Council of the City of Meridian seeks to implement policies by which City employees will use drones in a manner and for purposes that serve the public, benefit Meridian residents and visitors, and protect the privacy and safety of the public; and WHEREAS, City staff, department directors, and City Council have completed the process for review of a proposed new citywide policy, pursuant to City of Meridian Standard Operating Policy and Procedure no. 1.3; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That a new policy shall be added to the City of Meridian Standard Operating Policies Manual, Policy no. 6.2.8, Use of Unmanned Aerial Vehicles (Drones), a copy of which is attached hereto as Exhibit A. Section 2. That this Resolution and the policy added hereby, shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 25th day of July, 2017. APPROVED by the Mayor of the City of Meridian, Idaho, this 25th day of July, 2017. ADOPTION OF SOP NO. 6.2.8: USE OF UNMANNED AERIAL VEHICLES (DRONES) PAGE I OF 1 EXHIBIT A CITY OF MERIDIAN STANDARD OPERATING POLICY NUMBER 6.2.8 SUBJECT: USE OF UNMANNED AERIAL VEHICLES (DRONES) PURPOSE: To establish policies for the use of City-owned unmanned aircraft, or drones, for purposes that serve the community, benefit Meridian residents and visitors, and protect the privacy and safety of the public. AUTHORITY & RESPONSIBILITY: The following policy shall apply to all City employees and departments in using City-owned drones, with the exception of the Meridian Police Department, to the extent that that department has a specific policy in place for the use of drones by law enforcement officers. Department Directors shall ensure compliance with this policy within their respective departments. POLICY: 1. As needed to perform required job functions, an employee may be authorized by his or her Department Director to use a City drone. All drone operations shall follow the established policies for operating City equipment. 2. Employees must obtain remote pilot certifications from the FAA prior to operating a drone owned by City or otherwise approved for City use. 3. Employees operating drones must comply in all respects with: all FAA regulations and requirements; all City, State, and Federal laws and regulations; and all state and federal Constitutional guarantees. 4. Pursuant to Idaho Code section 21-213(2)(b), drones may not be used to photograph or otherwise record an individual, without such individual’s written consent, for the purpose of publishing or otherwise publicly disseminating such photograph or recording. 5. Employees shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g. residence, yard, enclosure) and shall take reasonable precautions to avoid inadvertent entry into, or recording images of, areas where there is a reasonable expectation of privacy. 6. Employees may collect information using a drone only while using it for a specifically authorized use and may not use it to conduct personal business of any type. Employees may use drone-collected information only for marketing, mapping, management and assessment of City facilities and construction projects, infrastructure monitoring, and site visits and inspections pursuant to pending applications/permits. 7. Employees may not use personally-owned drones for City purposes unless specifically requested and approved by the Department Director. Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 6D PROJECT NUMBER: ITEM TITLE: Professional Services Agreement D. Professional Services Agreement with Sue Vanasouk for Traffic Box Community Art Project for an amount Not to Exceed $300 MEETING NOTES 9 APPROVE0 CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 1 of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT This ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT (“Agreement”) is made this ___ day of July, 2017 (“Effective Date”), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (“City”), and Sue Vanasouk, an individual person (“Artist”). WHEREAS, the City desires that public art will be a component of our community, and to that end, the Meridian Arts Commission (“MAC”) issued the Call for Artists attached hereto as Exhibit A, seeking proposals for the inclusion of artwork in the Traffic Box Art Image Repository, a repository of images portraying artwork available for production of vinyl wraps to be installed on traffic signal boxes in Meridian as derivative works, with permission from the property owner Ada County Highway District, as part of the Traffic Box Community Art Project (“Project”), as a benefit to the public; WHEREAS, Artist submitted a response to the Call for Artists, which response included the Application and Acknowledgments and letter of intent attached hereto as Exhibit B; WHEREAS, on May 18, 2015, the Meridian Arts Commission reviewed the responses to the Call for Artists, recommended works appropriate for inclusion in the Traffic Box Art Image Repository based on their respectively submitted proposals, including the piece of art entitled Finite 3, depicted in Exhibit C hereto (“Artwork”)submitted by Artist, and on June 9, 2015, Meridian City Council accepted such recommendation, creating the Traffic Box Art Image Repository via Resolution no. 15-1070; WHEREAS, Artist wishes to participate in the Project by allowing the Artwork to be scanned and formatted in order to depict a derivative work of the Artwork on a vinyl wrap installation on a traffic control box, subject to the following terms and conditions; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties agree as follows: I. SCOPE. A. License; alterations. Artist grants to City an irrevocable license to digitally and/or photographically produce a derivative work from the image of the original Artwork, print such image or portion(s) thereof on one or more vinyl wraps (“Vinyl Wrap”), install the Vinyl Wrap as a derivative work on one or more traffic control boxes in Meridian, Idaho, and authorize third parties to do the same. Artist acknowledges and agrees that the process of photographing, digitizing, printing, and/or reproducing the image of Artwork on a vinyl wrap or wraps may require that the image, or portions thereof, be cropped, resized, or otherwise altered in order to transfer the image of the original Artwork onto a traffic control box as a derivative work of the Artwork, or for any other purpose, in City’s sole discretion. B. Delivery of Artwork; purpose. Artist shall allow City to temporarily take possession of the original Artwork for the purpose of creating a digital image of the Artwork, printing such image or portions thereof on the Vinyl Wrap, and installing the Vinyl Wrap as a derivative work on one or more traffic control boxes in Meridian, Idaho. City shall not provide insurance to cover loss, theft, or damage of original Artwork and/or of Artist’s person, property, or interests. Insurance of original Artwork shall be in Artist’s sole discretion and responsibility. Artist shall bear any and all risks of and actual loss, theft, and/or damage to the original Artwork. C. Copyright. Artist and City agree that the Vinyl Wrap shall constitute a derivative work of the Artwork 15 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 2 of 9 with a separate copyright. Artist shall maintain any copyright in the original Artwork. City shall maintain the copyright of the derivative work and any product or component thereof, including the Vinyl Wrap created therefrom, which shall belong wholly to the City, and Artist shall not make any claim thereto. As to the derivative work: 1. Artist expressly waives any and all right, title, or interest in the images or products created using the derivative work. Artist understands that this waiver includes waivers of the exclusive rights of reproduction, adaptation, publication, and display. 2. Artist agrees to relinquish and waive any and all rights, title, and interest to the derivative work, images thereof, or images of any portion thereof, including, but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Artist understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived except as otherwise provided herein. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. D. Artist is creator of Artwork. Artist warrants and represents that Artist is the sole creator of the Artwork; and that Artist is the lawful owner of all rights in the Artwork and the content depicted therein. E. Ownership. City shall own the digital image created from Artwork and any derivative work arising from a portion or product thereof, including the Vinyl Wrap created therefrom. The installation location(s) of the Vinyl Wrap created as derivative works from Artwork, if any, will be selected in the City’s sole discretion, and once installed, City or other duly authorized party may modify or remove, or allow modification or removal of same, in City’s sole discretion. Artist specifically waives the right to claim any remedy concerning the alteration of any image of Artwork or portion thereof for preparation of the derivative work, including the Vinyl Wrap created therefrom. City shall not be obligated by this Agreement to install any Vinyl Wrap featuring the digital image of Artwork or any portion thereof. F. Payment. City shall make total payment to Artist for services rendered pursuant to this Agreement in the amount of three hundred dollars ($300.00). This payment shall constitute full compensation from City to Artist for any and all services, costs, and expenses related to services performed under this Agreement. Artist shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. G. Photographs. Artist consents to City’s publication and/or use of any photographs or recordings of Artist, Artwork, derivative works created using Artwork, and/or the Vinyl Wrap for promotional purposes. II. TERMS AND CONDITIONS A. Acknowledgment. Artist acknowledges that activity undertaken in conjunction with this Agreement presents risks, some of which are unknown, and agrees to assume all such risks. B. Indemnification; waiver. Artist shall indemnify, save and hold harmless, release and forever discharge City and its agents and employees from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Artist or City in the course of any activity associated with this Agreement not caused by or arising out of the tortious conduct of City, regardless of the manner by which such claim may be brought. C. Relationship of Parties. Artist is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or employee of City. D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements; promises, or inducements made by either party, or agents of either party, whether oral or written. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. G. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. H. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice. I. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the 15 day of July, 2017. ARTIST: Sue Vanasouk CITY OF MERIDIAN: RA C.J Coles, My Clerk ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 3 of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 4 of 9 EXHIBIT A CALL FOR ARTISTS ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 5 of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 6 of 9 EXHIBIT B APPLICATION MATERIALS ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 7 of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 8 of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 9 of 9 EXHIBIT C FINITE 3 Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Professional Services Agreement E. Professional Services Agreement with Lisa Flowers Ross for Traffic Box Community Art Project for an amount Not to Exceed $300 MEETING NOTES Cy A-PPROWFO CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 1 of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT This ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT (“Agreement”) is made this ___ day of July, 2017 (“Effective Date”), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (“City”), and Lisa Flowers Ross, an individual person (“Artist”). WHEREAS, the City desires that public art will be a component of our community, and to that end, the Meridian Arts Commission (“MAC”) issued the Call for Artists attached hereto as Exhibit A, seeking proposals for the inclusion of artwork in the Traffic Box Art Image Repository, a repository of images portraying artwork available for production of vinyl wraps to be installed on traffic signal boxes in Meridian as derivative works, with permission from the property owner Ada County Highway District, as part of the Traffic Box Community Art Project (“Project”), as a benefit to the public; WHEREAS, Artist submitted a response to the Call for Artists, which response included the Application and Acknowledgments and letter of intent attached hereto as Exhibit B; WHEREAS, on May 18, 2015, the Meridian Arts Commission reviewed the responses to the Call for Artists, recommended works appropriate for inclusion in the Traffic Box Art Image Repository based on their respectively submitted proposals, including the piece of art entitled Oh, to Play in the Klee, depicted in Exhibit C hereto (“Artwork”) submitted by Artist, and on June 9, 2015, Meridian City Council accepted such recommendation, creating the Traffic Box Art Image Repository via Resolution no. 15-1070; WHEREAS, Artist wishes to participate in the Project by allowing the Artwork to be scanned and formatted in order to depict a derivative work of the Artwork on a vinyl wrap installation on a traffic control box, subject to the following terms and conditions; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties agree as follows: I. SCOPE. A. License; alterations. Artist grants to City an irrevocable license to digitally and/or photographically produce a derivative work from the image of the original Artwork, print such image or portion(s) thereof on one or more vinyl wraps (“Vinyl Wrap”), install the Vinyl Wrap as a derivative work on one or more traffic control boxes in Meridian, Idaho, and authorize third parties to do the same. Artist acknowledges and agrees that the process of photographing, digitizing, printing, and/or reproducing the image of Artwork on a vinyl wrap or wraps may require that the image, or portions thereof, be cropped, resized, or otherwise altered in order to transfer the image of the original Artwork onto a traffic control box as a derivative work of the Artwork, or for any other purpose, in City’s sole discretion. B. Delivery of Artwork; purpose. Artist shall allow City to temporarily take possession of the original Artwork for the purpose of creating a digital image of the Artwork, printing such image or portions thereof on the Vinyl Wrap, and installing the Vinyl Wrap as a derivative work on one or more traffic control boxes in Meridian, Idaho. City shall not provide insurance to cover loss, theft, or damage of original Artwork and/or of Artist’s person, property, or interests. Insurance of original Artwork shall be in Artist’s sole discretion and responsibility. Artist shall bear any and all risks of and actual loss, theft, and/or damage to the original Artwork. C. Copyright. Artist and City agree that the Vinyl Wrap shall constitute a derivative work of the Artwork with a separate copyright. Artist shall maintain any copyright in the original Artwork. City shall maintain 17 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 2 of 9 the copyright of the derivative work and any product or component thereof, including the Vinyl Wrap created therefrom, which shall belong wholly to the City, and Artist shall not make any claim thereto. As to the derivative work: 1. Artist expressly waives any and all right, title, or interest in the images or products created using the derivative work. Artist understands that this waiver includes waivers of the exclusive rights of reproduction, adaptation, publication, and display. 2. Artist agrees to relinquish and waive any and all rights, title, and interest to the derivative work, images thereof, or images of any portion thereof, including, but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Artist understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived except as otherwise provided herein. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. D. Artist is creator of Artwork. Artist warrants and represents that Artist is the sole creator of the Artwork; and that Artist is the lawful owner of all rights in the Artwork and the content depicted therein. E. Ownership. City shall own the digital image created from Artwork and any derivative work arising from a portion or product thereof, including the Vinyl Wrap created therefrom. The installation location(s) of the Vinyl Wrap created as derivative works from Artwork, if any, will be selected in the City’s sole discretion, and once installed, City or other duly authorized party may modify or remove, or allow modification or removal of same, in City’s sole discretion. Artist specifically waives the right to claim any remedy concerning the alteration of any image of Artwork or portion thereof for preparation of the derivative work, including the Vinyl Wrap created therefrom. City shall not be obligated by this Agreement to install any Vinyl Wrap featuring the digital image of Artwork or any portion thereof. F. Payment. Within thirty (30) days of receiving the original Artwork, City shall make total payment to Artist for services rendered pursuant to this Agreement in the amount of three hundred dollars ($300.00). This payment shall constitute full compensation from City to Artist for any and all services, costs, and expenses related to services performed under this Agreement. Artist shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. G. Photographs. Artist consents to City’s publication and/or use of any photographs or recordings of Artist, Artwork, derivative works created using Artwork, and/or the Vinyl Wrap for educational or promotional purposes. The Artist shall retain the right to claim authorship of the original Artwork and may reference same in any of Artist’s printed material or other promotional material. H. Attribution. Where practicable and to the extent of City’s authority, Artist shall be acknowledged on reproductions or recordings of the Vinyl Wrap to be the creator of the Artwork that is the original subject thereof, including on any website the City maintains and on the label panel under the Vinyl Wrap. II. TERMS AND CONDITIONS A. Acknowledgment. Artist acknowledges that activity undertaken in conjunction with this Agreement presents risks, some of which are unknown, and agrees to assume all such risks. B. Indemnifcation; waiver. Artist shall indemnify, save and hold harmless, release and forever discharge City and its agents and employees from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Artist or City in the course of any activity associated with this Agreement not caused by or arising out of the tortious conduct of City, regardless of the manner by which such claim may be brought. C. Relationship of Parties. Artist is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or employee of City. D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. G. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. H. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. ARTIST - Lisa Flowers Ross o J,ZED AU�sT CITY OF MERIDIAN: �o�Q 0 c�ly or w BY: Di Tammy deed, Mayor V SEAL City Clerk ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 3 of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 4 of 9 EXHIBIT A CALL FOR ARTISTS ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 5 of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 6 of 9 EXHIBIT B APPLICATION MATERIALS ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 7 of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 8 of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 9 of 9 EXHIBIT C OH, TO PLAY IN THE KLEE Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 6F PROJECT NUMBER: ITEM TITLE: Professional Services Agreement F. Professional Services Agreement with Karen Lowery for Traffic Box Community Art Project for an amount Not to Exceed $300 MEETING NOTES W= CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT This ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT ("Agreement") is made this ?S day of July, 2017 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Karen Lowery, an individual person ("Artist"). WHEREAS, the City desires that public art will be a component of our community, and to that end, the Meridian Arts Commission ("MAC") issued the Call for Artists attached hereto as Exhibit A, seeking proposals for the inclusion of artwork in the Traffic Box Art Image Repository, a repository of images portraying artwork available for production of vinyl wraps to be installed on traffic signal boxes in Meridian as derivative works, with permission from the property owner Ada County Highway District, as part of the Traffic Box Community Art Project ("Project"), as a benefit to the public; WHEREAS, Artist submitted a response to the Call for Artists, which response included the Application and Acknowledgments and letter of intent attached hereto as Exhibit B; WHEREAS, on June 1, 2017, the Meridian Arts Commission reviewed the responses to the Call for Artists, recommended works appropriate for inclusion in the Traffic Box Art Image Repository based on their respectively submitted proposals, including the piece of art entitled Hazard Beauty, depicted in Exhibit C hereto ("Artwork") submitted by Artist, and on June 20, 2017, Meridian City Council accepted such recommendation, creating the Traffic Box Art Image Repository via Resolution no. 17-2017; WHEREAS, Artist wishes to participate in the Project by allowing the Artwork to be scanned and fonnatted in order to depict a derivative work of the Artwork on a vinyl wrap installation on a traffic control box, subject to the following terms and conditions; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties agree as follows: I. SCOPE. A. License; alterations. Artist grants to City an irrevocable license to digitally and/or photographically produce a derivative work from the image of the original Artwork, print such image or portion(s) thereof on one or more vinyl wraps ("Vinyl Wrap"), install the Vinyl Wrap as a derivative work on one or more traffic control boxes in Meridian, Idaho, and authorize third parties to do the same. Artist acknowledges and agrees that the process of photographing, digitizing, printing, and/or reproducing the image of Artwork on a vinyl wrap or wraps may require that the image, or portions thereof, be cropped, resized, or otherwise altered in order to transfer the image of the original Artwork onto a traffic control box as a derivative work of the Artwork, or for any other purpose, in City's sole discretion. B. Delivery of Artwork; purpose. Artist shall allow City to temporarily take possession of the original Artwork for the purpose of creating a digital image of the Artwork, printing such image or portions thereof on the Vinyl Wrap, and installing the Vinyl Wrap as a derivative work on one or more traffic control boxes in Meridian, Idaho. City shall not provide insurance to cover loss, theft, or damage of original Artwork and/or of Artist's person, property, or interests. Insurance of original Artwork shall be in Artist's sole discretion and responsibility. Artist shall bear any and all risks of and actual loss, theft, and/or damage to the original Artwork. C. Copyright. Artist and City agree that the Vinyl Wrap shall constitute a derivative work of the Artwork with a separate copyright, Artist shall maintain any copyright in the original Artwork. City shall maintain ARTWORK LICENSE AGREEMENT: TRAFFIC Box COMMUNITY ART PROJECT PACE I of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 2 of 9 the copyright of the derivative work and any product or component thereof, including the Vinyl Wrap created therefrom, which shall belong wholly to the City, and Artist shall not make any claim thereto. As to the derivative work: 1. Artist expressly waives any and all right, title, or interest in the images or products created using the derivative work. Artist understands that this waiver includes waivers of the exclusive rights of reproduction, adaptation, publication, and display. 2. Artist agrees to relinquish and waive any and all rights, title, and interest to the derivative work, images thereof, or images of any portion thereof, including, but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Artist understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived except as otherwise provided herein. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. D. Artist is creator of Artwork. Artist warrants and represents that Artist is the sole creator of the Artwork; and that Artist is the lawful owner of all rights in the Artwork and the content depicted therein. E. Ownership. City shall own the digital image created from Artwork and any derivative work arising from a portion or product thereof, including the Vinyl Wrap created therefrom. The installation location(s) of the Vinyl Wrap created as derivative works from Artwork, if any, will be selected in the City’s sole discretion, and once installed, City or other duly authorized party may modify or remove, or allow modification or removal of same, in City’s sole discretion. Artist specificall y waives the right to claim any remedy concerning the alteration of any image of Artwork or portion thereof for preparation of the derivative work, including the Vinyl Wrap created therefrom. City shall not be obligated by this Agreement to install any Vinyl Wrap featuring the digital image of Artwork or any portion thereof. F. Payment. City shall make total payment to Artist for services rendered pursuant to this Agreement in the amount of three hundred dollars ($300.00). This payment shall constitute full compensation from City to Artist for any and all services, costs, and expenses related to services performed under this Agreement. Artist shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. G. Photographs. Artist consents to City’s publication and/or use of any photographs or recordings of Artist, Artwork, derivative works created using Artwork, and/or the Vinyl Wrap for promotional purposes. II. TERMS AND CONDITIONS A. Acknowledgment. Artist acknowledges that activity undertaken in conjunction with this Agreement presents risks, some of which are unknown, and agrees to assume all such risks. B. Indemnification; waiver. Artist shall indemnify, save and hold harmless, release and forever discharge City and its agents and employees from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Artist or City in the course of any activity associated with this Agreement not caused by or arising out of the tortious conduct of City, regardless of the manner by which such claim may be brought. C. Relationship of Parties. Artist is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or employee of City. D. Entire Agreement. This Agreement constitutes the entire understanding between the'Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether orator written. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Severability. if any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. G. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. H. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice. I. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the ?S day of July, 2017. ARTIST: L Karen Lowery CITY OF MERIDIAN: E0 AUC,Lsr c� �GO BY: / ? , cTw r Attest`.'' Tammy de e d, Mayor DIAN AyXoles, City Clerk IDAHO ARTWORK LICENSE AGREEMEN'n TRAFFic Box COMMUNITY ART PROJECT PAGE 3 of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 4 of 9 EXHIBIT A CALL FOR ARTISTS ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 5 of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 6 of 9 EXHIBIT B APPLICATION MATERIALS ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 7 of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 8 of 9 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 9 of 9 EXHIBIT C HAZARD BEAUTY Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: QQ PROJECT NUMBER: ITEM TITLE: Revised Findings Goddard Creek G. REVISED Findings of Fact, Conclusions of Law, Decision and Order for Goddard Creek (H-2017-0007) by Brian Porter Located 2780 W. McMillan Road MEETING NOTES 9 APPROVED CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0007 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Rezone (RZ) of 12.38 acres of land from R-4 to the R-40 (5 acres) and the C-C (7.38) zoning districts; An amendment to the Future Land Use Map (FLUM) contained in the Comprehensive Plan (CPAM) to change the land use designation on 12.38 acres of land from Office and High-Density Residential to Mixed-Use Community; A conditional use permit for a self-storage facility consisting of ten (10) buildings on approximately 7.38 acres of land in the proposed C-C zoning district; A conditional use permit for a multi-family development consisting of 82 dwelling units in the proposed R-40 zoning district on 5 acres of land; Preliminary plat (PP) consisting of 22 building lots, and 5 common lots on 12.38 acres of land in the proposed C-C and R-40 zoning districts; and, Request for an amendment to an existing development agreement (Lochsa Falls, Inst. #103012598) to update the development plan for the site from office to multi-family and self-storage for Goddard Creek, by Brian Porter. Case No(s). H-2017-0007 For the City Council Hearing Date of: June 20, 2017 (Findings on July 25, 2017) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of June 20, 2017, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of June 20, 2017, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of June 20, 2017, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of June 20, 2017, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0007 - 2 - 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of June 20, 2017, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for a development agreement modification, preliminary plat and rezone of 7.38 acres of land from R-4 to C-C is hereby approved per the provisions in the Staff Report for the hearing date of June 20, 2017, attached as Exhibit A. 2. The applicant’s request for an amendment to the Future Land Use Map contained in the Comprehensive Plan is hereby approved per the conditions of approval in the Staff Report for the hearing date of June 20, 2017, attached as Exhibit A. 3. The applicant’s request for a conditional use permit for the self-storage is hereby approved based on the findings in the Staff Report for the hearing date of June 20, 2017, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0007 - 3 - extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of June 20, 2017 By action of the City Council at its regular meeting held on the 5 day of S 2017. COUNCIL PRESIDENT KEITH BIRD VOTED Yf 4 COUNCIL VICE PRESIDENT JOE BORTON VOTED Ye COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED Yeo COUNCIL MEMBER LUKE CAVENER VOTED Yeo COUNCIL MEMBER GENESIS MILAM VOTED ✓�� MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor anis de Weerd Attest: Qot�P 9�a O lvtoo,%% C.J Coles S�Py ��' City Clerk_,e� Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: 3 "/ Dated:0-7 71 ;Xj City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0007 - 4 - Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 1 STAFF REPORT Hearing Date: June 20, 2017 (Continued from May 23 and June 6, 2017) TO: Mayor and City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Goddard Creek – RZ, CPAM, (2) CUP, PP, MDA (H-2017-0007) I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Brian Porter, has submitted an application for the following:  Rezone (RZ) of 12.38 acres of land from R-4 to the R-40 (5 acres) and the C-C (7.38) zoning districts;  An amendment to the Future Land Use Map (FLUM) contained in the Comprehensive Plan (CPAM) to change the land use designation on 12.38 acres of land from Office and High- Density Residential to Mixed-Use Community;  A conditional use permit for a self-storage facility consisting of ten (10) buildings on approximately 7.38 acres of land in the proposed C-C zoning district;  A conditional use permit for a multi-family development consisting of 82 dwelling units in the proposed R-40 zoning district on 5 acres of land;  Preliminary plat (PP) consisting of 22 building lots, and 5 common lots on 12.38 acres of land in the proposed C-C and R-40 zoning districts; and,  Request for an amendment to an existing development agreement (Lochsa Falls, Inst. #103012598) to update the development plan for the site from office to multi-family and self- storage. See Section IX of the staff report for more information. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed CPAM, RZ, PP, CUP, and MDA applications in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on March 16, 2017. At the public hearing on March 16th, the Commission moved to continue the subject RZ, CPAM, CUP, CUP, PP and MDA requests for the applicant to make changes regarding density, parking, amenities and vehicular access. a. Summary of Commission Public Hearing: i. In favor: Shon Parks, Tim Alatorre, ii. In opposition: Sheryl Tolman, Daniel Fisher iii. Commenting: Sheryl Tolman, Daniel Fisher iv. Written testimony: None Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 2 v. Staff presenting application: Josh Beach vi. Other staff commenting on application: Bill Parsons, Andrea Pogue b. Key issue(s) of Public Testimony: i. Noticing- the neighbors have concerns regarding how the project was noticed, both with the sign on the property as well as with the mailed notifications. ii. Concerns about the amount of traffic through the area, and for pedestrian safety. iii. Concerns about the amount of additional noise these units will bring. iv. Concerns about the lack of proposed parking for the residences and where the guests would park. c. Key Issues of Discussion by Commission: i. Concern that the perceived lack of interest in the application from the public was because the neighbors didn’t receive a notice. ii. Concerns with the amount of proposed parking for the multi-family portion. iii. Concerns over the location of the proposed access to the multi-family project. iv. Concerns that the amenities package and open space won’t meet the needs of the residents. v. The location of the entrance to the multi-family development off of Apgar Creek. vi. Concerns that the density was too great for the amount of land. d. Commission Change(s) to Staff Recommendation: i. None e. Outstanding Issue(s) for City Council: i. None This project was continued to April 20th, 2017. On April 11, 2017, the applicant submitted a revised preliminary plat, revised legal description to request R-15 in place of R-40 and a revised landscape plan based on the concerns of the Planning and Zoning Commission. On April 12,Staff issued a memo explaining the changes made to the application. The Meridian Planning & Zoning Commission heard these items again on April 20. 2017 At the public hearing, the Commission moved to recommend denial of the subject RZ, CPAM, CUP, CUP, PP and MDA requests. a. Summary of Commission Public Hearing: i. In favor: Shon Parks, James Doolin, John Carpenter ii. In opposition: iii. Commenting: Don Fleck, Dan Fisher, Bill Wade, Jamie Pollman, Rick Stillwell, Jennifer Blasko, iv. Written testimony: Petition from neighbors (see public record); Bre Jones, Catherin Dehart, Cynthia Romans, Daniel Shelton, David and Jennifer Blasko, Dorothy Pefferle, Janie Pollman, John Bellamy, Laurie Bower, Maggie Collett, Marie Fullmer, Michael Caliendo, Miranda Randall, Pam Fiscus, Philip Sosa, Rick Stillwell, Robert and Jennifer Drewett, Rod Ludlow, Rowland and Ann Stroll, Samuel Hunter, Sandra Freeman, Sheryl and Jon Hopkins, Yori Dela Rosa, Diane McLain, Jennifer Griffith v. Staff presenting application: Josh Beach vi. Other staff commenting on application: Bill Parsons b. Key issue(s) of Public Testimony: i. Concerns over the proposed number of parking spaces for the development; ii. Concerns over the amount of traffic on Goddard Creek and how this project will increase the traffic; iii. Concerns that the Comprehensive Plan amendment would be extremely damaging to surrounding residents; iv. Concern that the current residents purchased their homes on the knowledge that this are a would be developed in accord with the current Comprehensive Plan; Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 3 v. Concerns that the project wasn’t noticed properly. c. Key Issues of Discussion by Commission: i. Design of the open space and amenities; ii. Conformance with the existing comprehensive plan and the existing development agreement; iii. Concerns over the traffic in the area, with access, parking and location of the entrance to the multi-family project; iv. Concerns about the large number of apartments that would be in the area if this were approved; d. Commission Change(s) to Staff Recommendation: i. The Commission voted to deny the subject applications based on maintaining the integrity of the current development agreement. f. Outstanding Issue(s) for City Council: i. None The Meridian City Council heard this item on May 23rd, June 6th and June 20, 2017. At the public hearings, the Council moved to approve the RZ, CPAM, CUP (Storage Units), PP and MDA. a. Summary of City Council Public Hearing: i. In favor: Tim Alatorre, John Carpenter ii. In opposition: Linda Ullman, Richard Stillwell, Dorothy Pefferle, David Blasko, Pam Fiscus, Carol Young, John Hopkins, Cheryl Hopkins, Jim Ullman, Jamie Pollman, Dan Fischer, Penny Fischer, Brianne Jones, Will Davis, Michael Caliendo, iii. Commenting: Linda Ullman, Richard Stillwell, Jamie Pollman, Dan Fischer, Penny Fischer, Brianne Jones, Will Davis, Michael Caliendo, iv. Written testimony: Petition for denial from the neighbors, Bennett Hadden, David and Jennifer Blasko, Diane McClain, Elizabeth Grime, Linda Dullman, Janie Pollman, Jennifer and Adam Regner, Jennifer Griffith, Jim and Sandy Freeman, Kelly Creek HOA, Laurie Bower, Mark Bottles, Michael Caliendo, Pam Fiscus, Phillip Sosa, Rod Ludlow, Will Davis, Yori Dela Rosa v. Staff presenting application: Josh Beach vi. Other staff commenting on application: Bruce Chatterton b. Key Issues of Discussion by Council: i. Whether to rezone the eastern portion of the property to L-O to make the uses consistent with the zoning. ii. Conformance with the existing comprehensive plan and the existing development agreement III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to recommend approval to the City Council of File Number H-2017-0007, as presented in the staff report for the hearing date of March 16, 2017, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to recommend denial to the City Council of File Number H-2017-0007, as presented during the hearing on March 16, 2017, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0007 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 4 IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 2780 W. McMillan Road, in the southwest ¼ of Section 26, Township 4 North, Range 1 West. (Parcel #: S0426347150) B. Owner(s): Gibson Family Revocable Living Trust P.O. Box 88 Notus, ID 83656 C. Applicant: Brian Porter 3057 E. Red Tail Drive Eagle, ID 83616 D. Representative: Shon Parks, T-O Engineers 2471 S. Titanium Place Meridian, Idaho 83642 E. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for a comprehensive plan map amendment, rezone, preliminary plat, two (2) conditional use permits and a development agreement modification. A public hearing is required before the Planning & Zoning Commission and City Council on these applications, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: February 17, 2017 (Commission), May 5, 2017 (Council) C. Radius notices mailed to properties within 300 feet on: February 9, 2017 (Commission), April 25, 2017 (Council) D. Applicant posted notice on site(s) on: March 1, 2016 (Commission), May 12, 2017 (Council) VI. LAND USE A. Existing Land Use(s) and Zoning: This site consists of rural residential property with an existing home, zoned R-4. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Selway Apartments, zoned R-4 2. East: Residential property with a home, zoned L-O 3. South: W. McMillan Road and single-family homes in the R-4 and R-8 zoning districts 4. West: Vacant commercial property, zoned L-O C. History of Previous Actions: This property was granted annexation, preliminary plat, and a conditional use permit as part of the Lochsa Falls Subdivision in 2002 (AZ-02-010, PP-02-009, CUP 02-012) and has a development agreement (Instrument #102012598). The conditional use permit allowed for 11 office buildings to be built within the R-4 zoning district. The subject property was one such property selected to have office uses. Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 5 D. Utilities: 1. Public Works: a. Location of sewer: Sanitary sewer mains intended to provide service to the subject site currently exists in W. McMillan Road. b. Location of water: Water mains intended to provide service to the subject site currently exist in W. McMillan Road, W. Apgar Creek Lane, and in N. Three Lines Lane. c. Issues or concerns: As currently proposed, the water mains within the storage facility will not be able to provide for adequate fire hydrant spacing. Applicant should consider a water main loop around the west end of the storage units from N. Three Lines Lane to the proposed main at main driveway location. Fire hydrants could then be designed at the ends of the buildings, with laterals to provide for the 300’foot maximum spacing between hydrants. E. Physical Features: 1. Canals/Ditches Irrigation: There are no waterways on this site. 2. Hazards: Staff is not aware of any hazards that exist on this property. 3. Flood Plain: This site is not located in the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS LAND USE DESIGNATION (CURRENT): The subject property is currently designated Office and High Density Residential on the Future Land Use Map (FLUM) contained in the Comprehensive Plan. Office designated areas provide opportunities for low-impact business areas, including offices, technology and resource centers; ancillary commercial uses may be considered (particularly within research and development centers or technological parks). High Density Residential designated areas allow for the development of multi -family homes in areas where urban services are provided. Residential gross densities may exceed fifteen dwelling units per acre. Development might include duplexes, apartment buildings, townhouses, and other multi-unit structures. A desirable project would consider the placement of parking areas, fences, berms, and other landscaping features to serve as buffers between neighboring uses. Developments need to incorporate high quality architectural design and materials and thoughtful site design to ensure quality of place and should also incorporate high quality architectural design and materials and thoughtful site design that incorporate connectivity with adjacent uses and area pathways, attractive landscaping and individual project identity. LAND USE DESIGNATION (PROPOSED): The applicant proposes to amend the FLUM to change the land use designation on 12.38 acres of land from Office and High Density Residential to Mixed-Use Community (MU-C). The purpose of this designation is to allocate areas where community-serving uses and dwellings are seamlessly integrated into the urban fabric. The intent is to integrate a variet y of uses, including residential, and to avoid mainly single-use and strip commercial type buildings. Non-residential buildings in these areas have a tendency to be larger than in Mixed Use— Neighborhood areas, but not as large as in Mixed Use – Regional areas. Goods and services in these areas tend to be of the variety that people will mainly travel by car to, but also walk or bike to (up to three or four miles). Employment opportunities for those living in and around the neighborhood are encouraged. The concept plan is required to show access and circulation, typically a mix of at least 3 land use types, and residential densities ranging from 6 to 15 units per acre in the MU-C designated area per the Comprehensive Plan. The Comprehensive Plan indicates that a third use is typically required in the MU-C designation. In this case, staff finds that due to the size of the property it is difficult to Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 6 obtain the three (3) required uses for MU-C designated properties, and because the surrounding zoning designations help provide additional uses in the immediate area, staff can reasonably state that the property is generally consistent with this goal of the Comprehensive Plan designation. Also, the Comprehensive Plan also indicates that target densities are between 6 and 15 dwelling units per acre. In this case, staff finds that the gross density (16.40 dwelling units per acre) provided by the applicant for the residential portion of the property is generally consistent with the comprehensive plan designation of MU-C. DESIGN: The design of structures on this site is required to comply with the design standards listed in UDC 11-3A-19 and the City of Meridian Architectural Standards Manual. The development should incorporate high quality architectural design and materials consistent with the MU-C designation. ACCESS: Vehicular access is proposed from the private W. Apgar Creek Lane for the apartments and from W. McMillan Road for the storage units. The applicant is proposing an emergency access to W. McMillan Road for the multi-family portion, and an emergency access to N. Three Links Lane for the storage portion of the project. GOALS, OBJECTIVES, & ACTION ITEMS: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics):  “Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) The proposed development will contribute to the variety of residential categories that currently exist in this area (i.e. low and medium density). Staff is unaware of how “affordable” the units will be.  “Provide housing options close to employment and shopping centers.” (3.07.02D) Because of its location in close proximity to nearby shopping centers (the corner of N. Ten Mile Road and W. McMillan Road), and major transportation corridors, this property is ideal for providing higher density housing options.  “Plan for a variety of commercial and retail opportunities within the Impact Area.” (3.05.01J) With the increase of residential units in the area, the proposed storage facility will contribute to the variety of uses in the northern part of the city and will provide a needed service for nearby residents.  “Ensure development provides safe routes and access to schools, parks and other community gathering places.” (3.07.02N) A 5-foot wide detached sidewalk is required along the south boundary of this site within a 25- foot wide landscape buffer along W. McMillan Road per UDC 11-3B-7C. Additionally, the applicant should extend the 5-foot wide sidewalk from the north boundary of the site (Selway Apartments site) to the proposed sidewalk along W. McMillan Road. The sidewalk shall be located between the multi-family project and the storage units.  “Locate high-density development, where possible, near open space corridors or other permanent major open space and park facilities, Old Town, and near major access thoroughfares.” (3.07.02N) Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 7 The proposed high density development is located in close proximity to major access thoroughfares (i.e. McMillan and Ten Mile Road) within the City. It’s also near Heroes Park and the future Keith Bird Park.  “Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) Staff believes the proposed multi-family residential and self-storage uses of the property are generally co that with the required 25-foot landscape buffer proposed on the north side of the self-storage component (adjacent to the Selway Apartments site) that the uses are compatible with the surrounding residential uses.  “Require all new and reconstructed parking lots to provide landscaping in internal islands and along streets.” (2.01.04B) Landscaping is proposed within planter islands in the parking areas on this site as shown on the landscape plan attached in Exhibit A.4.  “Require common area in all subdivisions.” (3.07.02F) Common area is proposed within the development consisting of stormwater detention facilities constructed in accord with UDC 11-3B-11, and passive open space. Staff requires additional information in order to determine if the common open space meets the requirements of the UDC as required in section 11-3G-3B.  “Amend the Unified Development Code and Comprehensive Plan Future Land Use Map to ensure a wide variety of housing types can be developed and properly zoned and land is available” (3.07.01A) The area in the vicinity of W. McMillan Road and N. Ten Mile Road is limited in housing options. The proposed project would promote housing diversity and provide greater opportunities for residents to live near their place of employment and shopping centers.  “Adopt land use designations that will allow for housing opportunities for all income levels.” (3.07.01D) Few of the major employment areas within the City are adequately supported with enough housing options. Density near employment centers allow for workforce housing and promote community resiliency, potentially reducing commute times and expenses, and allowing for increased community and economic engagement.  “Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D) The UDC (11-3A-3) restricts access to arterial streets when access is available from a local street. The applicant has indicated that they will construct an access to the existing cross access to the private street (W. Apgar Creek Lane).The proposed access to W. McMillan Road is predicated on the applicant obtaining a waiver from City Council and obtaining ACHD’s approval.  “Consistent with the Transportation and Land Use Integration Plan, require all new residential neighborhoods to provide sidewalks, curb and gutters, and complete streets.” (3.07.02B) Curb, gutter and sidewalks do not currently exist along W. McMillan Road. The applicant shall construct them as part of this project. Portions between the curb and the sidewalk are improved with gravel. With the development of this project, the applicant should replace the existing gravel with vegetative groundcover in accord with UDC 11-3B-7C. Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 8 STATE REQUIRED COMPREHENSIVE PLAN ANALYSIS Idaho’s counties and cities are required by law, Idaho Code 67-6508, to prepare, implement, review, and update a comprehensive plan which outlines goals and policies for land use. Fourteen elements which must be addressed in the plan are listed in the Code. It is the detailed ordinances that then spell out how these policies are to be achieved. The order in which the following policies are presented implies no order or priority. a. Property Rights The purpose of this element is to ensure that the land use policies, restrictions, conditions, and fees do not unconstitutionally violate private property rights, and establish a consistent review process that enable the City to ensure that any proposed actions will not result in an unconstitutional taking of private property without due process of law. Staff finds that the requested Comprehensive Plan Land Use Map change would not unconstitutionally vi olate private property rights. Two neighborhood meetings were held, one on October 10, 2016 and 8 people attended, and one on December 22, 2016 and 6 people attended (see sign-up sheet included in application). b. Population The City of Meridian must ensure that population growth is accommodated in an orderly pattern. Residential and commercial developments must be easily served by City infrastructure and public services. Necessary services are currently available to the subject site and should still be available upon development of the site. Additional housing choice is needed in the area to accommodate the population growth. c. School Facilities and Transportation The purpose of this element is to direct new residential development to areas with adequate school facilities and student transportation. The City did not receive a letter from the West Ada School District, so the impact this development will have on existing school facilities is unknown. d. Economic Development Meridian’s economic base has been gradually shifting over the last 20 years from a farming-based economy to a retail, service, and manufacturing-based economy. During this time, local policy with regard to the types of lands needed to support the economic and employment needs of the community has also changed. The Comprehensive Plan forecasts the need to continually adjust the provision of commercial lands in order to gradually broaden economic opportunity throughout the City. As mentioned in the history section of this application, the subject site was previously slated as appropriate for an office use. However, given the amount of vacant commercial land in this area, staff believes additional housing option in this area are a more appropriate use for this property, especially because the property is adjacent to a major arterial roadway and near a major commercial center. The subject property is currently identified as appropriate for residential uses. However, because the site is located near major transit corridors (McMillan and Ten Mile Road) and commercial and employment uses and services, Staff finds the proposed MU-C designation is appropriate for this site. e. Land Use The Comprehensive Plan Future Land Use Map is a graphic representation of applicable policies and goals of Meridian’s Comprehensive Plan. The Map has been prepared to identify suitable areas for future residential, commercial, and industrial development. The Map is designed to be a Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 9 projection of growth patterns for the City. Therefore, the Map is to be used as a guide for decisions regarding requests for land use changes. f. Natural Resources The purpose of this element is to promote conservation of areas of natural significance, where appropriate. Staff is not aware of any natural resources that exist on this site that would be impacted by the proposed development. g. Hazardous Areas The purpose of this element is to ensure regulation of development in hazardous areas, such as floodplains, unstable slopes, etc. Staff is unaware of any hazardous areas on this site. h. Public Services, Facilities, and Utilities City water and sewer service is available to the subject property and will be extended upon development by the developer. i. Transportation The purpose of this element is to promote an efficient and safe transportation system within the City. The proposed development will increase traffic within this area of the City; however, the nearby traffic corridors (i.e. Ten Mile Road and McMillan) should provide efficient and safe transportation to and from the development. The proposed development is also within walking and biking distance of many services, future employment centers, and nearby public parks. j. Recreation Recreation resources within Meridian include 19 developed City parks totaling approximately 240 acres. The City is in the process of developing new park facilities. The City also maintains several pathways. This site is not formally designated for recreational purposes. However, the site is located near Heroes Park. k. Special Areas or Sites The subject amendment does not directly impact any lands designated for open space, natural resources, or scenic areas, nor does the parcel contain any known significant or sensitive natural resources. l. Housing The City of Meridian is charged with ensuring an adequate and attractive living environment which meets the needs of City residents of different ages, family sizes, lifestyles, and income levels. To accomplish this, the plan identifies areas appropriate for residential development and areas not appropriate. This site is currently designated for residential uses (HDR). The applicant proposes to change the land use designation on this property to MU-C and develop multi-family residential uses on a portion of the site at a gross density of 16.40 units/acre. The MU-C designation encourages residential densites between 6 and 15 dwelling units to the acre. Staff believes the proposed change will provide housing opportunities near employment, shopping and medical offices in close proximity to major transportation corridors (i.e. McMillan and Ten Mile Road). m. Community Design The purpose of this element is to ensure a pattern of planned growth resulting in orderly and attractive developments within the City of Meridian. The intended use of this property is to develop the property with self-storage facility and an 82-unit multi-family development. To ensure quality design, all future structures will be required to comply with the City’s design standards contained in UDC 11-3A-19 and the City of Meridian Architectural Standards Manual. Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 10 The applicant will also be required to obtain Certificate of Zoning Compliance and Design Review approval for the entire project. n. Agriculture The subject amendment does not impact areas being used for farming activities although a large portion of the property does appear to be used as pasture/grazing land. o. Implementation The City provides the necessary staff and facilities to administer and enforce the policies and goals of the Comprehensive Plan. The City of Meridian Planning Division will administer the Comprehensive Plan and its policies through the Unified Development Code. The Planning & Zoning Commission is also authorized by the Council to review, approve and make recommendations on proposals affecting the public’s interest in land use. The City Council is the ultimate decision making authority on most land use applications. p. National Interest Electric Transmission Corridors This site is not designated for a high-voltage transmission line corridor. q. Public Airport Facilities This site is not designated for a public airport facility. SUMMARY: Because this site is located near Ten Mile Road and McMillan Road, major transportation corridors in the City, and is in close proximity to shopping, future employment and service uses, staff believes the MU-C designation and proposed development is appropriate for this property with staff’s recommended changes. If the change to the FLUM is approved, the proposed development with (staff’s conditions) will contribute to the mix of housing types in this area at a density desired in MU-C designated areas. The development will also provide housing options near commercial and employment areas located along Eagle Road and in the general vicinity. Convenient access to services and jobs for residents would also be provided. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zoning District: The purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian comprehensive plan. Residential districts are distinguished by the allowable density of dwelling units per acre and corresponding housing types that can be accommodated within the density range (UDC 11-2A-1). B. Schedule of Use: UDC Table 11-2A-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the proposed R-40 zoning district and UDC Table 11-2B-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the proposed C- C zoning district. Any use not explicitly listed is prohibited. A multi-family development is listed as a conditional use in the R-40 district and the self-storage use is listed as a conditional use in the C-C zoning district. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Table 11-2A-8 for the R-40 district and UDC Table 11-2B-3 for the C-C district. D. Landscaping: Landscaping is required within parking areas in accordance with the standards listed in UDC 11-3B-8C and within common areas in accord with UDC 11-4-3-27F. Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 11 E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for multi- family dwellings and for commercial uses. F. Self-Service Uses: UDC 11-3A-16 lists the specific requirements for self-service uses (see section 9 below for further analysis). G. Structure and Site Design Standards: Development of this site must comply with the design standards in accord with UDC 11-3A-19 and the guidelines listed in the Architectural Standards Manual (ASM). H. Common Open Space and Site Amenity Requirements: Common open space and site amenities are required to be provided on the multi-family site in accord with the requirements listed in UDC 11-3G-3 and UDC 11-4-3-27. IX. ANALYSIS Analysis of Facts Leading to Staff Recommendation: A. Comprehensive Plan Map Amendment (CPAM): The applicant proposes to amend the FLUM contained in the Comprehensive Plan to change the land use designation on 12.38 acres of land from Office and High-density residential to MU-C. For the reasons stated in Section VII above, Staff is in support of the applicant’s request. B. Rezone (RZ): The applicant requests approval to rezone 12.38 acres of land from R-4 to R-40 (5 acres) and C-C (7.38 acres) zoning districts consistent with the proposed FLUM designation of MU-C. The applicant has submitted a site plan, included in Exhibit A.4, that depicts (82) attached structures. The proposed R-40 zoning district will accommodate the proposed multi-family development with a gross density of 16.40 dwelling units per acre. The proposed self-storage facility with a total square footage of 143,964 will accommodate the entire project on site. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed and zoned. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. C. DEVELOPMENT AGREEMENT MODIFICATION (MDA): A modification to the existing development agreement (DA) (Instrument No. 103012598) is requested to remove this property from the existing development agreement and to enter into a new development agreement with the associated concept plan and elevations (see Exhibits A.4 and A.5). The existing DA approved for the property does not reflect the current owner’s desires for the property’s development. In order to accommodate the proposed development, the applicant’s request (and staff’s recommendation) is that the proposed development be placed in a new development agreement with the associated zoning designations, elevations, and concept plan. The proposed conceptual development plan depicts an 82-unit multi-family attached housing development and a 143,964 square foot self-storage complex. Staff’s recommended DA provisions are in Exhibit B. D. Preliminary Plat (PP): Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 12 The applicant proposes a new preliminary plat consisting of 22 residential building lots, one (1) commercial lot, and 5 common area lots on 12.38 acres of land in the proposed C-C and R-40 zoning districts. Existing Structures: There is an existing home and accessory structures on this site. All structures are required to be removed prior to City Engineer signature on the final plat. Dimensional Standards: Staff has reviewed the proposed plat for compliance with the dimensional standards listed in UDC Table 11-2A-8 for the R-40 zoning district and 11-2B-2 for the C-C zoning district. All of the lots comply with the minimum standards. Construction of buildings on the site should comply with the setback and dimensional standards for the R-40 and C-C districts. The lots range in size from 3,940 square feet to 6,562, with the majority of the lots accommodating 4 residential units in one building. Access: Access to streets is required to comply with the standards listed in UDC 11-3A-3. The UDC (11-3A-3) requires access to be taken from a local street when available. The applicant is requesting a Council waiver to allow for direct access to W. McMillan Road. ACHD has approved the proposed access points. The proposed plat depicts access for the multi-family portion of the project via W. Apgar Creek Lane (Private Street), at the north boundary of the site. Direct access to the storage portion is provided through an access to W. McMillan Road and emergency access is provided at N. Three Links Lane. Staff recommends that the applicant provide a gated access to the vacant office parcel to facilitate another emergency access when the office park develops. An emergency access to the multi-family portion of the project is also proposed from W. McMillan Road. Traffic Impact Study (TIS): A TIS was not required by ACHD for this development. Landscaping: Street buffer landscaping is required to be provided along collector streets as set forth in UDC Table 11-2A-7 per the standards listed in UDC 11-3B-7C; buffers are not required along local streets in the R-15 zone. A 25 foot landscape buffer is required along W. McMillan Road. Open Space: A minimum of 10% (or .73 acres) of the multi-family portion of the site is required to consist of qualified open space in accord with the standards listed in UDC 11-3G-3B in addition to that required by UDC 11-4-3-27 for multi-family developments (see CUP analysis below). A total of 1.56 acres of qualified open space is proposed consisting of half of the landscape buffer along W. McMillan Road, stormwater detention facilities, a 50’ X 100’ area that is also called out as a stormwater detention area and internal micropaths consistent with UDC standards (see Exhibit A.4). Stormwater detention facilities must comply with the design standards listed in UDC 11-3B-11. Site Amenities: A minimum of one qualified site amenity that meets the requirements listed in UDC 11-3G-3C is required to be provided within this development in addition those required by UDC 11-4-3-27 for multi-family developments (see CUP analysis below). A tot lot and a public art piece are proposed as amenities. The applicant shall provide details of both amenities prior to the Commission hearing to ensure that the amenities meet the requirements in UDC 11-3G-3C. Fencing: A 6-foot tall fence is depicted on the landscape plan along the west boundary of the storage portion of the project. All fencing should comply with the standards listed in UDC 11-3A- 7. The applicant shall provide fencing around the 25-foot landscape buffer along the north boundary. Staff is concerned that this area is screened from view from the adjacent streets and could be a potential nuisance area. Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 13 The site plan indicates a number of paths to connect to the existing landscape buffer and sidewalk along N. Goddard Creek Way. This is a common lot for the Kelly Creek Subdivision. The applicant will need to work with the Kelly Creek HOA in order to coordinate those improvements. Sidewalks: Sidewalks are required to be provided with development in accord with the standards listed in UDC 11-3A-17. Staff is also recommending that the applicant provide a sidewalk from the north boundary of the site to connect to the existing sidewalk along the south side of W. Apgar Creek Lane and continue south within the proposed landscape easement to connect to the proposed sidewalk along W. McMillan Road. Micropaths shall be placed in common lots or an easement needs to be in place indicating who is responsible for maintenance of those areas. Utilities: Street lights are required to be installed along public streets adjacent to the development in accord with the City’s adopted standards, specifications and ordinances. All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. Adequate fire protection shall be required in accord with the appropriate fire district standards. Pressurized Irrigation: An underground pressurized irrigation system is required to be provided for the development in accord with UDC 11-3A-15 as proposed and will be served by the Nampa & Meridian Irrigation district. Storm Drainage: An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications, and ordinances, per UDC 11-3A-18. A site storm drainage area is depicted on the landscape plan within common lot 16C. In order for these areas to count toward the qualified open space requirements, they must be constructed in accord with the standards listed in UDC 11-3B-11. E. Conditional Use Permit(s) (CUP) Multi-family: A CUP is requested for a multi-family development in the proposed R-40 zoning district as required by UDC Table 11-2A-2. The proposed multi-family development consists of 82 dwelling units consisting of (12) townhouse buildings, each unit containing 2-3-bedrooms. Specific Use Standards: The specific use standards for multi-family developments listed in UDC 11-4-3-27 apply to development of this site as follows: (Staff’s comments in italics)  A minimum of 80 square feet (s.f.) of private useable open space is required to be provided for each unit. All of the floor plans depict 84 s.f. of private usable open space consisting of patios and balconies for each unit in accord with UDC standards.  Developments with 20 units or more shall provide a property management office, a maintenance storage area, a central mailbox location with pro visions for parcel mail that provides safe pedestrian and/or vehicular access and a directory map of the development at an entrance or convenient location for those entering the development. An on-site property management office is proposed within one of the units; the site plan submitted with the Certificate of Zoning Compliance application should depict the exact location of the maintenance storage area and directory map of the development.  At a minimum, 350 s.f. of common open space is required for each unit containing more than 1,200 s.f. of living area. Because all of the proposed units (82) contain more than 1,200 square feet of living area, a minimum of 28,700 square feet (or 0.65 of an acre) of common open space is required to be provided in addition to that 26,170 square feet is Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 14 required (or 0.60 of an acre) required by UDC 11-3G-3B. A total of 1.25 acres of common open space is required. The applicant’s narrative describes the open space as 68,176 square feet (or 1.56 acres) consisting of active and passive common areas at least 400 square feet in area in accord with UDC standards. Staff has concerns that the amount of open space is not sufficient for the development Staff did not receive a detailed table indicating how the open space was calculated. In order for staff to ensure that sufficient open space is being proposed for the multi-family development, the applicant shall provide a detailed open space exhibit prior to the Commission hearing.  For multi-family developments with 75 units or more, 4 site amenities are required to be provided with at least one from each category listed in UDC 11 -4-3-27D. Because 82 units are proposed, 4 amenities must be provided for the site with at least one from each category (i.e. quality of life, open space, recreation) in addition to those (1) required by UDC 11-3G-3C. The applicant proposes to provide a tot lot with a children’s play structure, an open space area at least 50’ X 100’, a public art piece, and a walking trail . The applicant shall be required to provide one (1) additional amenity on the multi-family portion of the project to meet the requirements of Both UDC 11-3G-3 and 11-4-3-27, for a total of five (5) amenities.  The architectural character of the structures shall comply with the standards listed in UDC 11-4-3-27E. The conceptual elevations included in Exhibit A.4 incorporate windows and offset walls for variety and articulation; main entrances are designed as a focal point of the building and are covered for weather protection; rooflines have a significant pitch; and building materials consist of vertical board and batten siding, stone veneer accents, and architectural shingles in accord with these standards. Because homes on lots that back up to W. McMillan Road, W. Apgar Creek Lane, N. Goddard Creek Way and the required pedestrian pathway within the landscape easement as indicated by the preliminary plat, will be highly visible, staff recommends the rear or sides of structures on lots that face these streets/common open spaces incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines.  All roof and wall mounted mechanical, electrical, communications, and service equipment should be screened from public view from the adjacent streets and properties. Administrative design review and Certificate of Zoning Compliance application(s) are required for both uses to ensure final design of structures comply with this requirement and the City of Meridian Architectural Standards Manual. See Building Elevations section below for more information.  Landscaping is required to comply with UDC 11-4-3-27-F. All street facing elevations shall have landscaping along their foundation as follows: the landscaped area shall be at least 3-feet wide and have an evergreen shrub with a minimum mature height of 24 inches for every 3 linear feet of foundation. The remainder of the area shall be landscaped with ground cover plans. The landscape plan submitted with the Certificate of Zoning Compliance should comply with this requirement for the sides of the structures that face W. McMillan and N. Goddard Creek Way.  The development is required to record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including, but not limited to, structures, parking, common areas, and other development features. The applicant should submit documentation of compliance with this requirement with the Certificate of Zoning Compliance application or prior to issuance of Certificate of Occupancy at the latest. Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 15 E. Conditional Use Permit(s) (CUP) Self-service Storage: A second CUP is requested for a self-storage facility in the C-C zoning district as required by UDC Table 11-2B-2. The storage units consist of 143,964 square feet of storage space on 5 acres of land. Self-Service Storage Facilities: The specific use standards for the self-service storage facility listed in UDC 11-4-3-34 apply to development of this site as follows: A. Storage units and/or areas shall not be used as dwellings or as a commercial or industrial place of business. The manufacture or sale of any item by a tenant from or at a self - service storage facility is specifically prohibited. The applicant must comply with this requirement. B. On-site auctions of unclaimed items by the storage facility owners shall be allowed as a temporary use in accord with Section 11-3E temporary use requirements of this Title. The applicant must comply with this requirement. C. The distance between structures shall be a minimum of twenty-five feet (25’). The distance between all of the buildings meets or exceeds the 25-foot distance requirement. D. The storage facility shall be completely fenced, walled, or enclosed and screened from public view. Where abutting a residential district or public road, chain-link shall not be allowed as fencing material. Chain-link will not be permitted as a fencing material where the proposed facility fronts N. Ten Mile Road. E. If abutting a residential district, the facility hours of public operation shall be limited to 6:00 a.m. to 11:00 p.m. The site abuts the Selway Apartments to the north and the proposed multi -family project as part of this application. F. A minimum twenty five foot (25’) wide landscape buffer shall be provided where the facility abuts a residential use, unless a greater buffer width is required by this title. Landscaping shall be provided as set forth in subsection 11-3B-9C of this title. Two 25-foot landscape buffers are required in this case, one to the north of the self- storage against the Selway Apartments, and one to the proposed multi-family project. G. If the use is unattended, the standards in accord with Section 11-3A-16 self-service uses of this Title shall also apply. (See standards from UDC 11-3A-16 below). H. The facility shall have a second means of access for emergency purposes. A secondary emergency only access is proposed via N. Three Links Lane, along the northern boundary of the site. Staff recommends that the applicant connect to the existing 30’ cross access easement on the west boundary of the site that was approved with Verona Subdivision No.4. The secondary access for the proposed multi-family project is near the southeast corner of the multi-family project and is an access to W. McMillan Road. I. All outdoor storage of material shall be maintained in an orderly manner so as not to create a public nuisance. Materials shall not be stored within the required yards. Stored Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 16 items shall not block sidewalks or parking areas and may not impede vehicular or pedestrian traffic. The applicant shall comply with this requirement. J. The site shall not be used as vehicle wrecking or junkyard as herein defined. The applicant shall comply with this requirement. K. For any use requiring the storage of fuel or hazardous material, the use shall be located a minimum of one thousand feet (1,000’) from a hospital. The applicant is not proposing to store any hazardous material on the site. The applicant shall comply with this requirement. Self-Service Uses: The proposed use of the property is for a self-service storage facility. UDC 11-3A-16 requires all unattended self-service uses to comply with the following requirements: A. Entrance or view of the self-service storage facility shall be open to the public street or to adjoining businesses and shall have low-impact security lighting. The entrance of the facility from W. Mcmillan Road is open and visible from the public street. Low-impact security lighting is required to be provided. B. Financial transaction areas shall be oriented to and visible from an area that receives a high volume of traffic, such as a collector or arterial street. This standard is not applicable. C. Landscape shrubbery shall be limited to no more than three feet (3’) in height between entrances and financial transaction areas and the public street. This standard is not applicable. Parking: For multi-family developments, off-street parking is required in accord with the standards listed in UDC Table 11-3C-6. Based on (82) 2-3 bedroom units, a total of 164 parking spaces are required for the multi-family development – 82 of which are required to be in a covered carport or garage. The site plan depicts a total of 205 parking spaces – 94 in enclosed garages, 94 on parking pads in front the garages, 4 ADA parking stalls, and 13 other stalls located throughout the development. For non-residential uses such as the property management office, a minimum of one space is required to be provided for every 500 square feet of gross floor area in accord with the standards listed in UDC 11-3C-6B. Based on roughly 100 square feet, a minimum of one parking space is required to be provided for the office. Parking: Per UDC 11-3C-6B, in commercial districts, one off-street parking space is required per 500 square feet of gross floor area. Based on the total square footage of the office structure on the site of roughly 1,500 square feet, the applicant would be required to install three (3) parking stalls and one (1) ADA stall. The site plan shows 4 stalls and 1 ADA stall. This appears to be in compliance with the UDC. Additionally, per UDC 11-3C-6G, one bicycle parking space is required to be provided for every 25 vehicle spaces, in compliance with the standards listed in UDC 11 -3C-5C. The submitted site plan shall include the one (1) required bike rack. Landscaping: Parking lot landscaping is required to be provided in accord with the standards listed in UDC 11-3B-8C as proposed. Mitigation: There are existing trees on this site. The applicant is required to comply with the Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 17 mitigation standards listed in UDC 11-3B-10C.5 for any existing trees 4-inch caliper or greater that are removed from the site. Contact Elroy Huff, City Arborist (208-371-1755), prior to removal of any existing trees from the site. Tree mitigation plan should be located on the revised landscape plan submitted with the first CZC application. Building Elevations: The architectural character of the structures shall comply with the standards listed in UDC 11-4-3-27E as noted above, and the City of Meridian Architectural Standards Manual. Building elevations and floor plans were submitted for the proposed multi-family structures within this development as shown in Exhibit A.5. Building materials consist of vertical board and batten siding, stone veneer accents, and architectural shingles. Staff recommends that with submittal of the CZC, that the applicant provide revised elevations that include additional materials on the rear and side elevations for the multi-family development. The proposed development is required to comply with the design review standards set forth in UDC 11-3A-19 and the Meridian Design Manual. The applicant has submitted renderings that demonstrate how the site will be viewed from the public streets and the future pathway. In the narrative, the proposed building materials for these structures appear to include split face CMU block and stucco. Further review of the structures will take place with the administrative design review application. Certificate of Zoning Compliance: The applicant is required to obtain approval of a Certificate of Zoning Compliance application for establishment of the new uses and to ensure all site improvements comply with the provisions of the UDC and the conditions in this report prior to construction, in accord with UDC 11-5B-1. Design Review: The applicant is required to submit an application for Design Review concurrent with the Certificate of Zoning Compliance application in accord with UDC 11-5B-8. The site and building design is required to be generally consistent with the elevations and site plan submitted with this application and the standards listed in UDC 11-3A-19 and the City of Meridian Architectural Standards Manual. In summary, Staff recommends approval of the proposed RZ, CPAM, PP, CUP and MDA applications with the conditions included in Exhibit B and approval of the proposed RZ application with a development agreement that includes the provisions listed in Exhibit B of this report in accord with the findings contained in Exhibit D. \ X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Existing & Proposed FLUM 3. Proposed Preliminary Plat (dated: 1/16/2017) Exhibit A Goddard Creek – RZ, CPAM, CUP, PP, MDA H-2017-0007 PAGE 18 4. Proposed Landscape Plan (dated: 1/01/2017) 5. Proposed Building Elevations & Floor Plans B. Agency & Department Comments C. Legal Description & Exhibit Map for Zoning Boundary D. Required Findings from Unified Development Code Exhibit A Exhibit A Page 1 A. Drawings/Other Exhibit A.1: Zoning Map Exhibit A - 2 - Exhibit A.2: Existing and Proposed Future Land Use Map Exhibit A - 3 - Exhibit A.3: Proposed Preliminary Plat (dated: 1/16/2017) Exhibit A - 4 - Exhibit A.4: Proposed Landscape Plan (dated: 01/01/2017) Exhibit A - 5 - Exhibit A.5: Proposed Building Elevations & Floor Plans Exhibit A - 6 - Exhibit A - 7 - Exhibit A - 8 - B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS 1. PLANNING DEPARTMENT 1.1.1 The existing development agreement, recorded as Instrument #102012598, shall be amended to include the attached site plan for the self-storage business. 1.1.2 The Development Agreement Modification (MDA) shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the modification. The revised DA shall incorporate the provisions in Exhibit A.4 and the A.5. 1.1.11.1.3 The applicant shall obtain a Council waiver for the access to McMillan Road in accord with UDC 11-3A-3. 1.1.2 With submittal of the final plat application, the applicant shall submit an application and receive 1.1.45 The preliminary plat included in Exhibit A.3, dated 1/16/17, shall be revised as follows: is approved as shown. a. Structures are not allowed within the required 25-foot wide landscape buffer between the commercial and residential uses. The applicant shall remove any structures within the landscape buffers. 1.1.56 The site/landscape plan included in Exhibit A.4, dated 01/01/17, shall be revised as follows: a. UDC section 11-2B-3 requires a 25-foot landscape buffer when a commercial use is adjacent to a residential use. The applicant shall provide a 25 foot landscape buffer on the east side of the storage unit portion of the project. b. The applicant shall provide a 5-foot sidewalk from the north boundary of the site to the proposed sidewalk along W. McMillan Road. The sidewalk shall be located in the proposed 25-foot landscape easement adjacent to the storage unit portion of the project. The applicant shall provide documentation indicating who is responsible for maintenance of this pathway and landscaping. c. The proposed detached sidewalk along W. Apgar Creek Lane shall connect to the existing sidewalk along N. Goddard Creek Way. d. Depict a directory and map of the development at an entrance or convenient location for those entering the development, per UDC 11-4-3-27B.7. e. Depict the location of the maintenance storage area required by UDC 11-4-3-27B.7. af. With the development of this project, the applicant shall replace the existing gravel along W. McMillan Road with vegetative groundcover in accord with UDC 11-3B-7C. bg. Stormwater detention facilities must comply with the standards listed in UDC 11-3B-11. h. Depict a minimum of 205 standard parking stalls on the site as proposed, which may include handicap stalls; 94 of which shall be in a covered carport or garage in accord with UDC 11- 3C-6B and Table 11-3C-6. Compact stalls may be provided above and beyond the required number. i. Micropaths shall be placed in common lots or an easement needs to be in place indicating who is responsible for maintenance of those areas. cj. The applicant shall provide fencing around the 25-foot landscape buffer along the north boundary. k. The applicant shall coordinate with the Kelly Creek HOA in order to coordinate work in their common lot along N. Goddard Creek Way. Exhibit A - 9 - l. Prior to the planning and zoning commission, the site plan shall be revised to show the location of the proposed trash enclosures. The enclosures and locations should be approved by Bob Olsen, Republic Services. m. A detail of the trash enclosures shall be submitted with the Certificate of Zoning Compliance application(s). 1.1.6 The applicant shall provide details of both the public art piece and the play structure prior to the Commission hearing to ensure that the amenities meet the requirements in UDC 11-3G-3C. 1.1.7 The applicant shall be required to provide one (1) additional amenity on the multi-family portion of the project to meet the requirements of Both UDC 11-3G-3 and 11-4-3-27, for a total of five (5) amenities. 1.1.8 CC&R’s or a maintenance agreement for the development shall state that all residents have access to all common areas depicted in the open space exhibit in Exhibit A.4. 1.1.9 A minimum of 1.56 acres of qualified open space shall be provided within the development as proposed and in accord with UDC 11-3G-3B and 11-4-3-27C. The applicant shall include detailed calculations along with an exhibit demonstrating compliance with these standards. 1.1.10 Submit a detail of the proposed children’s play equipment for the tot lot and a detail of the proposed public art piece with the final plat application. 1.1.67 All fencing shall comply with the standards listed in UDC 11-3A-7. 1.1.12 Homes on lots that back up to W. McMillan Road, W. Apgar Creek Lane, N. Goddard Creek Way and the required pedestrian pathway within the landscape easement as indicated by the preliminary plat (Lots 1-6, 8-12, 13, 17 and 22-25), will be highly visible, the rear or sides of structures on lots that face these streets/common open spaces shall incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines. 1.1.13 With submittal of the certificate of zoning compliance for the multi-family development, the applicant shall provide revised elevations that include two (2) additional building materials on the rear and one (1) additional material on the sides. 1.1.14 With submittal of the certificate of zoning compliance the applicant shall provide a master site plan that indicates which building will be built on which lot. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the applicable district listed in UDC Chapter 2 District regulations. 1.2.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11. 1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A- 15, UDC 11-3B-6 and MCC 9-1-28. 1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3B-5I, 11-3B-8C, and Chapter 3 Article C. Exhibit A - 10 - 1.2.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B- 7C (streets). 1.2.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B- 11C. 1.2.10 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.2.11 Provide bicycle parking spaces as set forth in UDC 11-3C-6G consistent with the design standards as set forth in UDC 11-3C-5C. 1.2.12 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12. 1.2.13 Construct all required landscape areas used for storm water integration consistent with the standards as set forth in UDC 11-3B-11C. 1.2.14 Comply with the structure and site design standards, as set forth in UDC 11-3A-19 and the guidelines set forth in the City of Meridian Design Manual. 1.2.15 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.2.16 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site. 1.2.17 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7 and 11-3A-6B as applicable. 1.3 Ongoing Conditions of Approval 1.3.1 The conditional use may only be transferred or modified consistent with the provisions as set forth in UDC 11-5B-6G. The applicant shall contact Planning Division staff regarding any proposed modification and/or transfer of ownership. 1.3.2 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The conditional use approval shall be null and void if the applicant fails to 1) commence the use within two years as set forth in UDC 11-5B-6F1 or 2) gain approval of a time extension as set forth in UDC 11-5B-6F4. 1.4.3 The applicant shall submit and obtain approvals of each Certificate of Zoning Compliance and Design Review application from the Planning Division, prior to submittal of any building permit application. 2. PUBLIC WORKS DEPARTMENT 2.1 Site Specific Conditions of Approval 2.1.1 As currently proposed, the water mains within the storage facility will not be able to provide for adequate fire hydrant spacing. Applicant should consider a water main loop around the west end of the storage units from N. Three Lines Lane to the proposed main at main driveway location. Fire hydrants could then be designed at the ends of the buildings, with laterals to provide for the Exhibit A - 11 - 300’foot maximum spacing between hydrants. 2.1.2 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-2-28C1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, Exhibit A - 12 - road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-1-4B. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. Exhibit A - 13 - 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed public sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The Police Department has no comments on this application. 4. FIRE DEPARTMENT 4.1 Any newly installed Fire Department connections for sprinkler or standpipes will require locking Knox box plugs. 4.2 Acceptance of the water supply for fire protection will be by the Meridian Fire Department and water quality by the Meridian Water Department for bacteria testing. 4.3 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance with International Fire Code Section (IFC) 508.5.4 as follows: a. Fire hydrants shall have the 4 ½” outlet face the main street or parking lot drive aisle. b. Fire hydrants shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on corners when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10’. f. Fire hydrants shall be placed 18” above finished grade to the center of the 4 ½” outlets. g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 4.2 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. 4.3 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 4.4 All common driveways shall be straight or have a turning radius of 28’ inside and 48’ outside and have a clear driving surface of 20’ in width capable of supporting an imposed weight of 75,000 GVW, per International Fire Code Section 503.2. 4.5 Private Alleys and Fire Lanes shall have a 20’ wide improved surface capable of supporting an imposed load of 75,000 lbs. All roadways shall be marked in accordance with Appendix D Section D103.6 Signs. 4.6 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire Code Sections 503.4 & D103.6. 4.7 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in International Fire Code Section 304.1.2. 4.8 Fire lanes, streets, and structures (including the canopy height of mature trees) shall have a vertical clearance of 13’6 as set forth in International Fire Code Section 503.2.1. Exhibit A - 14 - 4.9 Operational fire hydrants, temporary or permanent street signs, and access roads with an all-weather surface are required to be installed before combustible construction material is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment to IFC 10-4-2J. 4.10 Commercial and office occupancies will require a fire-flow consistent with International Fire Code Appendix B to service the proposed project. Fire hydrants shall be placed per Appendix C. 4.11 Maintain a separation of 5’ from the building to the dumpster enclosure as set forth in International Fire Code Section 304.3.3. 4.12 Provide a Knox box entry system for the complex prior to occupancy as set forth in International Fire Code Section 506. 4.13 The first digit of the Apartment/Office Suite shall correspond to the floor level as set forth in International Fire Code Section 505.1. 4.14 The applicant shall work with Public Works and Planning Department staff to provide an address identification plan and a sign which meets the requirements of the City of Meridian sign ordinance and is placed in a position that is plainly legible and visible from the street or road fronting the property, as set forth in International Fire Code Section 505.1. 4.15 All electric gates are required to be 20’ in width and equipped with a Knoxbox key switch as set forth in International Fire Code Section 503.6 & National Fire Protection Standard 1141, Section 5.3.17.3. 4.16 All R-2 occupancies with 3 or more units shall be required to be fire sprinkled as set forth in International Fire Code Section 903.2.8. 4.17 There shall be a fire hydrant within 100’ of all fire department connections as set forth in local amendment to the International Fire Code 10-4-2L. 4.18 The Fire Department will require Knoxbox Fire Department Connection caps on all FDC inlets. IFC 102.9 4.19 Buildings over 30’ in height are required to have access roads in accordance with the International Fire Code Appendix D Section D105. 4.20 This project will be required to provide a 20’ wide swing or rolling emergency access gate as set forth in International Fire Code Sections 503.5 and 503.6. The gate shall be equipped with a Knoxbox padlock which has to be ordered thru the Meridian Fire Department. All gates at the entrance to fire lanes shall be located a minimum of 30 feet from the roadway and shall open away from the roadway, unless other provisions are made for safe personnel operations as set forth in National Fire Protection Standard 1141, Section 5.3.17. 4.21 As set forth in International Fire Code Section 504.1, multi-family and commercial projects shall be required to provide an additional sixty inches (60”) wide access point to the building from the fire lane to allow for the movement of manual fire suppression equipment and gurney operations. The unobstructed breaks in the parking stalls shall be provided so that building access is provided in such a manner that the most remote part of a building can be reached with a length of 150' fire hose as measured around the perimeter of the building from the fire lane. Code compliant handicap parking stalls may be included to assist meeting this requirement. Contact the Meridian Fire Department for details. 5. REPUBLIC SERVICES 5.1 Please coordinate with Bob Olson, Republic Services (208-345-1265) and obtain approval of the trash enclosure location prior to submittal of the Certificate of Zoning Compliance application. Exhibit A - 15 - 6. PARKS DEPARTMENT 6.1 The applicant is required to comply with the mitigation standards listed in UDC 11-3B-10C.5 for any existing trees 4-inch caliper or greater that are removed from the site. Contact Elroy Huff, City Arborist (208-371-1755), prior to removal of any existing trees from the site. 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Site Specific Conditions of Approval 7.1.01 Dedicate right-of-way on McMillan Road to total 38-feet from centerline. The applicant will be compensated for the right-of-way. 7.1.02 Widen the pavement on McMillan Road to a minimum of 17-feet from centerline with a 3-foot gravel shoulder abutting the site. 7.1.03 Construct a 5-foot wide detached concrete sidewalk on McMillan Road located outside of the proposed right-of-way dedication area. The front edge of sidewalk should be located a minimum of 43-feet from centerline. Provide a sidewalk easement that shall encompass the entire area between the right-of-way line and 2-feet behind the back edge of the sidewalk. 7.1.04 Close the existing driveway from the site onto McMillan Road with 5-foot wide concrete sidewalk. 7.1.05 Construct a 30-foot wide curb return type driveway onto McMillan Road located 568-feet (measured centerline-to-centerline) from Cortona Way. 7.1.06 Construct a 20-foot wide emergency access from the site onto McMillan Road. Gates or bollards shall be located outside of the right-of-way, and installed as determined by Meridian Fire Department. 7.1.07 Pave the driveways their full widths and at least 30-feet into the site beyond the edge of McMillan Road. 7.1.08 Payment of impacts fees are due prior to issuance of a building permit. 7.1.09 Comply with all Standard Conditions of Approval. 7.2 Standard Conditions of Approval 7.2.01 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right- of- way (including all easements). 7.2.02 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 7.2.03 In accordance with District policy, 7203.3, the applicant may be required to update any existing non-compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.04 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at387-6280 (with file number) for details. 7.2.05 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. Exhibit A - 16 - 7.2.06 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.07 It is the responsibility of the applicant to verify all existing utilities within the right-of-way.The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 7.2.08 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.09 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. Exhibit A - 17 - C. Legal Description & Exhibit Map for Zoning Boundary Exhibit A - 18 - Exhibit A - 19 - Exhibit A - 20 - D. Required Findings from Unified Development Code 1. COMPREHENSIVE PLAN AMENDMENT FINDINGS: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an amendment to the Comprehensive Plan, the Council shall make the following findings: a. The proposed amendment is consistent with the other elements of the Comprehensive Plan. Council finds that the proposed changes, as recommended by staff, to the Future Land Use Map are generally consistent with elements of the Comprehensive Plan as detailed in Section VII above. b. The proposed amendment provides an improved guide to future growth and development of the city. Council finds that the proposal to modify the Future Land Use Map to allow for Mixed Use Community uses will be compatible with existing residential and future office/commercial uses in the nearby vicinity. c. The proposed amendment is internally consistent with the Goals, Objectives and Policies of the Comprehensive Plan. Council finds that the proposed amendment is internally consistent with the Goals, Objectives, and Policies of the Comprehensive Plan (see Section VII for detailed analysis). d. The proposed amendment is consistent with the Unified Development Code. Council finds that the proposed amendment is consistent with the Unified Development Code. e. The amendment will be compatible with existing and planned surrounding land uses. Council finds the proposed amendment will be compatible with adjacent existing and future residential and commercial uses. f. The proposed amendment will not burden existing and planned service capabilities. Council finds that the proposed amendment would not burden existing and planned service capabilities in this area of the city. Sewer and water services are available to be extended to this site. g. The proposed map amendment (as applicable) provides a logical juxtaposition of uses that allows sufficient area to mitigate any anticipated impact associated with the development of the area. Council finds the proposed self-storage and multi-family developments of this property is consistent with the proposed map amendment and will not significantly impact development in this area and provides a logical juxtaposition of uses. h. The proposed amendment is in the best interest of the City of Meridian. For the reasons stated in Sections VII, VIII, and IX and the subject findings above, Council finds that the proposed amendment is in the best interest of the City. Exhibit A - 21 - 2. REZONE: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; Council finds the proposed density and associated C-C zoning designations are consistent with the applicable provisions of the Comprehensive Plan in regard to the MU-C future land use map designations for this site. b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; Council finds that the proposed map amendment and subsequent development will contribute to the storage opportunities available in the northern portion of the City. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; Council finds that the proposed zoning amendment will not be materially detrimental to the public health, safety, or welfare. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). Because this application is for a rezone, this finding is not applicable. 3. PRELIMINARY PLAT: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. b. Public services are available or can be made available and are adequate to accommodate the proposed development; Council finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the developer at their own cost, Council finds that the subdivision will not require the expenditure of capital improvement funds. Exhibit A - 22 - d. There is public financial capability of supporting services for the proposed development; Council relies upon comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. Council considers any public testimony that may be presented when determining whether or not the proposed subdivision may cause health, safety or environmental problems of which Council is unaware. 4. CONDITIONAL USE PERMIT: The Commission and Council shall review the particular facts and circumstances of each proposed conditional use in terms of the following, and may approve a conditional use permit if they shall find evidence presented at the hearing(s) is adequate to establish: a. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. Council finds that if the required parking can be accommodated on the site, the site will be large enough to accommodate the proposed uses and meet the dimensional and development regulations of the C-C zoning district and the specific use standards for self-storage developments. b. That the proposed use will be harmonious with the Meridian Comprehensive Plan and in accord with the requirements of this Title. Council finds that the proposed self-storage use in the C-C zone meets the objectives and policies of the Comprehensive Plan. c. That the design, construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. Council finds that the general design, construction, operation and maintenance of the self- storage use will be compatible with existing residential and future office/commercial uses in the vicinity and with the existing and intended character of the area and will not adversely change the character of the area. Council considers any public testimony that may be presented to determine whether or not the proposal will adversely affect the other properties in the area. d. That the proposed use, if it complies with all conditions of the approval imposed, will not adversely affect other property in the vicinity. Council finds that the proposed development should not adversely affect other property in the vicinity if the applicant complies with all conditions of approval listed in Exhibit B of this staff report and constructs all improvements and operates the use in accordance with the UDC standards. e. That the proposed use will be served adequately by essential public facilities and services such as highways, streets, schools, parks, police and fire protection, drainage structures, refuse disposal, water, and sewer. Exhibit A - 23 - Council finds that sanitary sewer, domestic water and irrigation can be made available to the subject property. Please refer to comments prepared by the Public Works Department, Fire Department, Police Department and other agencies. f. That the proposed use will not create excessive additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. Council finds that the applicant will pay to extend the sanitary sewer and water mains into the site. No additional capital facility costs are expected from the City. The applicant and/or future property owners will be required to pay impact fees. g. That the proposed use will not involve activities or processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. Council finds that the proposed development should not involve activities that will create nuisances that would be detrimental to the general welfare of the surrounding area. Council recognizes the fact that traffic and noise will increase with the approval of this development; however, whenever undeveloped property is developed, the amount of traffic generation does increase. h. That the proposed use will not result in the destruction, loss or damage of a natural, scenic or historic feature considered to be of major importance. Council finds that the proposed development will not result in the destruction, loss or damage of any natural feature(s) of major importance. Council references any public testimony that may be presented to determine whether or not the proposed development may destroy or damage a natural or scenic feature(s) of major importance of which staff is unaware. Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 6H PROJECT NUMBER: ITEM TITLE: Approval to pay Vendor Payments H. Approval for Finance to Pay Vendor Payments of $2,130,176.41 MEETING NOTES 9 APPROVED CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ACEM ACEM Dues FY17 4th Qrt 3,766.50 01 General Fund ALLOWAY ELECTRIC CO.Refund, R-ELC-2017-0183, Applicant Incorrectly Stated 16 Bra 140.00 01 General Fund AMERICAN MECHANICAL CORP 220/St. 2, replace Air Conditioner 2,431.39 01 General Fund BARGREEN ELLINGSON, INC.Kleiner Park griddle cleaner - qty 1 case 58.00 01 General Fund BEAR VALLEY RIVER CO.Outdoor Adventure Camp rafting 6/30/17 - qty 13 390.00 01 General Fund BEAR VALLEY RIVER CO.Outdoor Adventure Camp rafting 7/7/17 - qty 9 270.00 01 General Fund BILLING DOCUMENT SPECIALISTS 17-0122, Statements 7/5/17 & City Newsletters Stuffing Charg 124.20 01 General Fund BRICON, INC 17-0270, 17-0330, 2017 Downtown Tree Box Replacement-Final 1,896.65 01 General Fund BRICON, INC 17-0330, CO#1 for 2017 Downtown Tree Box Replacement Project 6,033.40 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC 4 Tires for Unit # 133 633.88 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Credit all Charges on Inv# 72957 (1,088.11) 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Credit for Invoice # 73269, Unit #143 (729.68) 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Credit for Tires on Unit #133 (633.88) 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC oil change & servicing on Ford Expedition - license C17704 27.59 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Fuel Pump for Unit # 143 729.68 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit #23 57.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change, Repair A/C on Unit # 139 1,088.11 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC UC Van Repair 677.87 01 General Fund BRYANT IDEAS Lapel Pins for Coalition Executive Board & General Members 250.00 01 General Fund CALLBACK STAFFING SOLUTIONS, LLC Support Plan less than 100 users (monthly) duration 5-July-2 39.99 01 General Fund CHRIS SIEMS Per Diem, Chris Siems, Recruiting Hiring Training, Las Vegas 224.00 01 General Fund CITY OF BOISE - CITY PRINT & MAIL SERVICES 2017 MADC Trifold Brochure 314.42 01 General Fund CITY OF BOISE IT COMMUNICATIONS ETS Monitoring for June 2017 143.64 01 General Fund COMMUNITY PLANNING ASSOC FY17 Annual Compass Membership Dues - 4th Quarter 3,359.00 01 General Fund COVERTTRACK GROUP INC.Covert GPS mapping tracker, Annual Software Subscription, 5/ 1,510.50 01 General Fund CROP PRODUCTION SERVICES INC Feature fertilizer for all parks - qty 1,215 lbs 3,037.50 01 General Fund CROP PRODUCTION SERVICES INC Meridian insecticide for Settlers billbug - qty 240 lbs 448.80 01 General Fund CTA ARCHITECTS 15-0370 FiveMileCreekPathSegH2 design services 5/29-6/30/17 422.17 01 General Fund D & B SUPPLY 220/2 midwest fasteners, E31 repair 3.78 Date: 7/20/17 11:45:14 AM Page: 1 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund D & B SUPPLY Dog Food for K9 Dory 95.98 01 General Fund D & B SUPPLY hula hoes & small backpack sprayer - qty 4 78.96 01 General Fund D & B SUPPLY pitchforks - qty 3 73.97 01 General Fund DAVID MILES David Miles, Education Assistanace, Summer 2017 1,000.00 01 General Fund DEBEST PLUMBING, INC unclog women's ADA toilet at Homecourt 115.00 01 General Fund DENNIS DILLON AUTO PARK Interior Rear View Mirror Panels Unit #1 50.84 01 General Fund EDWARDS GREENHOUSE annual flowers - qty 251 830.59 01 General Fund EDWARDS GREENHOUSE flowers for Heroes & Centennial Parks - qty 41 159.59 01 General Fund ENHANCED TELECOMMUNICATIONS security camera repairs at Settlers, Heroes, Community Ctr 291.00 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. 17-0259 Labor & Misc Materials to Build Patrol Unit# 163 3,406.00 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. 17-0259 Labor to Build New Patrol Unit # 167 3,286.37 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Install Salker Radar Unit # 141 222.00 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Install Stalker Radar & Cradlepoint in Unit # 121 582.28 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Light Bar Repair for Unit # 100 74.00 01 General Fund FASTENAL COMPANY 220/Hardware, bldg mtnc st. 1, pipetips & thumbscrews 71.97 01 General Fund FASTENAL COMPANY bit drivers for Lanark Parks Shop - qty 8 36.42 01 General Fund FIRST RESPONDERS Pants for J. Shackelford, Original Damaged On Duty - Qty 1 77.85 01 General Fund G.W. LAW ENFORCEMENT & SAFETY EQUIPMENT, INC Firearms Parts 12.94 01 General Fund GALL'S INC.Uniform Holsters 789.92 01 General Fund GEM STATE PAPER & SUPPLY CO hand soap for all parks - qty 7 cases 302.40 01 General Fund GEM STATE PAPER & SUPPLY CO trash bags for all park restrooms - qty 15 402.90 01 General Fund GLASS DOCTOR New Windshield for Unit # 9 360.22 01 General Fund GLASS DOCTOR Rear Hatch Glass/Window replaced on Unit # 121 379.65 01 General Fund GLASS DOCTOR Windshield Chip Repair for Unit # 162 39.95 01 General Fund GLASS DOCTOR Windshield Chip Repair for Unit #524 39.95 01 General Fund GLASS DOCTOR Windshield Replacemnt for Unit #47 228.22 01 General Fund H.D. FOWLER COMPANY irrigation parts for contracted sites - qty 8 1.76 01 General Fund HILAREY JOHNSON instructor fee - Martial Arts 6/2-6/30/17 - qty 22 664.00 01 General Fund HILL PHOTOGRAPHY & YEARBOOKS, INC. New Command Staff Photos 549.95 01 General Fund HOME DEPOT CREDIT SERVICES 220/shop, st. 1, plastic taping knives2, 5 simple green 50.42 Date: 7/20/17 11:45:14 AM Page: 2 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund HOME DEPOT CREDIT SERVICES exhaust fan for Storey Park pump house - qty 1 85.00 01 General Fund HOME DEPOT CREDIT SERVICES grinding wheel for concrete work on Bark Park sidwalk x 1 85.97 01 General Fund HOME DEPOT CREDIT SERVICES materials for Tully Park dugout repairs - qty 1 238.97 01 General Fund HRE LLC Tenzinga Performance Management Annual License Fee (Annual P 480.00 01 General Fund IDAHO BRUSH CONTROL Weed Abatement for 484 E Lockhart 225.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING A. Rudan, Case# 340303, Child Support July 2017 481.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING B. Caldwell, Case# 251042, Child Support July 2017 245.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING B. Day, Case# 175578, Child Support July 2017 325.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING G. Stark, Case# 352890, Child Support July 2017 1,070.95 01 General Fund IDAHO CHILD SUPPORT RECEIPTING M. Gould, Case# 321962, Child Support July 2017 821.71 01 General Fund IDAHO CHILD SUPPORT RECEIPTING M. Payne, Case# 311213, Child Support July 2017 317.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING T. Bryner, Case# 262519, Child Support July 2017 1,174.00 01 General Fund IDAHO DEPARTMENT of LABOR #0007001746 - 2nd Quarter 2017 Unemployment 3,838.13 01 General Fund IDAHO POWER Street Light Power for Twisted Creek # 20192980, June 2017 18.38 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for Ord 17-1735 177.60 01 General Fund IDAHO PRESS-TRIBUNE Legal Notices 188.74 01 General Fund INSIGHT ARCHITECTS, pa Homecourt Bay 5 renovation planning & programming - 06/2017 1,080.00 01 General Fund INTERSTATE ALL BATTERY CENTER AA & 9 volt batteries for Lanark Parks Shop - qty 3 44.50 01 General Fund ISP FORENSIC SERVICES Ilets Network Access Fee for July - Sept 2017 3,125.00 01 General Fund JUDY GERHART Reimbursement, J. Gerhart, Food for Team Birthday Lunch & Ca 65.14 01 General Fund KATHY DRURY-BOGLE, PHR PO 17-0051 EDP Development And Delivery June 2017 2,000.00 01 General Fund KIWANIS CLUB OF MERIDIAN Kiwanis Quarterly Membership Dues for S.Galbreaith 180.00 01 General Fund L.N. CURTIS AND SONS 220/Credit for returned zippers, Inv#INV103793 (71.17) 01 General Fund L.N. CURTIS AND SONS 220/Fire Hose & Couplings 9,151.00 01 General Fund L.N. CURTIS AND SONS 220/Zippers for boots for B. Campbell 73.45 01 General Fund LARSON-MILLER, INC 220/Medical waste disposal, St. 5 78.16 01 General Fund LAWN CO MAINTENANCE 17-0242 price code 1/landscape maint contract - July 2017 20,621.00 01 General Fund LEGACY FEED & FUEL 220/Chainsaw repairs 154.94 01 General Fund LUNSTRUM CARPENTRY INC 220/replace attic ladder at St. 1 985.00 01 General Fund MASTERCARD MC Pre-Pay Hr, #3590, Low Balance as of 7/17/17 2,000.00 01 General Fund MAV EVENT SERVICES 6/30/17 Movie Night security - qty 7 119.00 01 General Fund MAV EVENT SERVICES 7/7/17 Movie Night security - qty 7 119.00 01 General Fund MCDOWELLS SPECIALTY REPAIRS Tinting for Code Enforcement Vehicle Unit # 51 129.00 01 General Fund MCDOWELLS SPECIALTY REPAIRS Tinting Windows for Code Enforcement Unit # 52 129.00 Date: 7/20/17 11:45:14 AM Page: 3 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MCDOWELLS SPECIALTY REPAIRS Tinting Windows for Code Enforcement Unit # 53 129.00 01 General Fund MERCER HEALTH & BENEFITS PO 17-0060 Health & Benefits Consulting Fees July 2017 4,166.67 01 General Fund MERIDIAN CYCLES 220/EMT Bike Team Uniform, Shorts, helmet, shoes 196.95 01 General Fund MERIDIAN CYCLES Liner shorts for Bike Office S.Harper 45.95 01 General Fund MERIDIAN CYCLES Tire for Bike patrol 24.50 01 General Fund MERIDIAN CYCLES Tire Repair for Bike Patrol 26.95 01 General Fund MINUTEMAN, INC.Champion Park chase door lock repair 173.95 01 General Fund MINUTEMAN, INC.keys for Kleiner restroom chase access doors - qty 10 22.50 01 General Fund MINUTEMAN, INC.Range Keys 42.00 01 General Fund MINUTEMAN, INC.Settlers Park storage lock repair 105.00 01 General Fund MISTER CAR WASH June 2017 Car Washes for PD 150.00 01 General Fund MOTIONS DANCE STUDIO instructor fee - Capoeira,SummerSunCamp 6/26-6/30/17 x 7 152.00 01 General Fund MOTOROLA Portable Radio Chargers for New Hires 398.58 01 General Fund NESMITH BROTHERS TOWING Tow Unit # 33 to Bruneel 50.00 01 General Fund NESMITH BROTHERS TOWING Tow Unit #521 to Canyon Honda 100.00 01 General Fund NEW HORIZONS CLC OF DENVER Registration, S. Beck, Excel 2010 1 & 2, Online 8/3 & 8/8/17 306.80 01 General Fund NEW HORIZONS CLC OF DENVER SQL Database Online Training for jBeehn 7/24/17-7/28/17 2,975.00 01 General Fund NEW HORIZONS CLC OF DENVER VMware vSphere Online Training, K. Goodman, 9/7/17 1,650.00 01 General Fund OFFICE DEPOT, INC.2 cases of paper and gold paper for training materials 72.15 01 General Fund OFFICE DEPOT, INC.gold paper for training return credit (12.17) 01 General Fund OFFICE DEPOT, INC.signs for dog park at Storey Park - qty 3 5.60 01 General Fund OFFICE VALUE - MERIDIAN Lanyard/Badge Holders for PD 109.98 01 General Fund OFFICE VALUE - MERIDIAN Surge Protector for PD 34.74 01 General Fund ON THE SPOT CLEANERS #15 220/dryclean uniform, C.Butterfield 5.50 01 General Fund ON THE SPOT CLEANERS #15 Dry Cleaning for PD Uniforms - Qty 189, June 2017 945.00 01 General Fund PACIFIC BACKFLOW 220/repair backflow under sink hazmat room St. 1 75.00 01 General Fund PACIFIC BACKFLOW backflow preventer repairs at Chateau Park 218.00 01 General Fund PAUL'S MERIDIAN STINKER diesel fuel for transfer tank 13 67.80 01 General Fund PAUL'S MERIDIAN STINKER fuel for fleet truck 7 30.84 01 General Fund PAUL'S MERIDIAN STINKER premium unleaded fuel for truck 22 76.46 01 General Fund PAUL'S MERIDIAN STINKER super unleaded fuel for fleet truck 13 95.37 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 11 66.51 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 12 29.00 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 14 70.34 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 24 61.15 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 30 114.83 Date: 7/20/17 11:45:14 AM Page: 4 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 7 24.89 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 8 82.63 01 General Fund PORTAPROS, LLC portable toilets for HMS ball fields 6/5-7/2/17 498.00 01 General Fund PORTAPROS, LLC portable toilets for Jabil fields 5/23-6/19/17 249.00 01 General Fund PRIMEPAY, LLC.July 2017 Payroll FSA Deductions 20,318.32 01 General Fund REAL ANIMAL MANAGEMENT 17-0095 goose management services - June 2017 900.00 01 General Fund RESERVE ACCOUNT POSTAGE USE, June 2017 1,596.27 01 General Fund RICOH USA, INC C86111894, Copier Lease 7/17 & Additional Copies 6/17 567.66 01 General Fund SHRED-IT USA, LLC.220/shredding, St. 3 - June 2017 31.49 01 General Fund SIGNS, ETC Out of Service Signs 120.00 01 General Fund SIGNS, ETC State of the City Banner - Qty 1 42.00 01 General Fund SIGNS, ETC tree markers for Kleiner Park - qty 13 196.40 01 General Fund SIGNS, ETC Vehicle Graphics for New Fleet Unit #167 818.00 01 General Fund SLHS SERVICE AREA Pre Employment Testing J.Bridges 59.00 01 General Fund SLHS SERVICE AREA Pre Employment Testing, K.Caygle 68.00 01 General Fund SOLARWINDS ipMonitor Legacy Unlimited Maintenance Renewal 599.00 01 General Fund SOUTHEASTERN SECURITY CONSULTANTS, INC. background checks for concessions & instructors - qty 9 166.50 01 General Fund SPECIALTY CONSTRUCTION SUPPLY Traffic Control Signs, Barracades etc. for Dairy Days 5,256.25 01 General Fund SYNCB/AMAZON 220/Uniform boots, C. Butterfield 164.95 01 General Fund SYNCB/AMAZON Supplies for the City Gym 294.59 01 General Fund THE CAR PARK Courthouse Parking for June 2017 65.00 01 General Fund THE LAND GROUP, INC.17-0217 Lemp-Larkwood Pathway design services June 2017 2,560.00 01 General Fund THE UPS STORE Postage for Evidence Mailing 126.00 01 General Fund THE UPS STORE Postage to send Radar Unit for Repair 11.54 01 General Fund TRAFFICGUARD DIRECT bollards for Five Mile Creek Segment H2 Pathway - qty 2 2,438.00 01 General Fund TRANSUNION RISK & ALTERNATIVE DATA SOLUTIONS TLO for June 2017 154.24 01 General Fund TRANSUNION RISK & ALTERNATIVE DATA SOLUTIONS TLO for May 2017 145.25 01 General Fund TREASURE VALLEY CHILDREN'S THEATER, LLC. 3rd Payment for FY17 Agreement With Youth Theatre-Honk Jr 1,500.00 01 General Fund TREASURE VALLEY CHILDREN'S THEATER, LLC. instructor fee-DisneylandMusicTheaterCamp 6/26-6/30/17 x 12 1,238.40 01 General Fund TREASURE VALLEY COFFEE Coffee,Tea,Hot chocolate, Cream, Sugar, Stir Sticks & Cups 328.01 Date: 7/20/17 11:45:14 AM Page: 5 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund TREASURE VALLEY TENNIS ASSOCIATION instructor fee - Tennis 6/20-6/29/17 - qty 78 1,996.80 01 General Fund TREASURE VALLEY TENNIS ASSOCIATION Refund for Permit# 15730, TVTA Junior Challenger Court Time 143.10 01 General Fund TWO OCEAN PRINT 2017 Camp Mer-Ida-Moo shirts - qty 41 197.75 01 General Fund UNIFORMS 2 GEAR Equipment Bag to Protect Ballistic Shield 252.00 01 General Fund UNIFORMS 2 GEAR New Hire Body Armor - Rodriguez 724.00 01 General Fund UNIFORMS 2 GEAR Shirt for TJ Cambron - Qty 1 53.94 01 General Fund UNION PACIFIC RAILROAD CO 17-0009, UPRR - South Parking Lot Lease, August 2017 1,692.63 01 General Fund VARSITY FACILITY SERVICES scrub/wax restroom floors; scrub showers at Homecourt 800.00 01 General Fund VICTORY GREENS topsoil for Generations Plaza turf repairs - qty 2 41.90 01 General Fund WIENHOFF & ASSOCIATES, INC PO 17-0115 pre-employment and random drug/alcohol testing 460.00 01 General Fund WINEGLASS ARTS DEVELOPMENT, INC.Concerts on Broadway Production Services, 3rd installement 5,000.00 01 General Fund YOUNG REMBRANDTS instructor fee - Cartooning, Ocean Life 6/26-6/30/17 x 11 700.00 Total 01 General Fund 155,120.43 07 Impact Fund BRIGHT IDEAS LIGHTING COMPANY construction time lapse camera adjustments - Hillsdale Park 150.00 07 Impact Fund ESI, INC 17-0262, Reta Huskey Park CM Services - 6/1/17-6/30/17 241,511.67 07 Impact Fund JENSEN BELTS ASSOC 17-0292 construct admin svcs-Reta Huskey Park thru 06/2017 1,520.00 07 Impact Fund JENSEN BELTS ASSOC 17-0297 construct admin svcs for Hillsdale Park thru 06/2017 1,131.00 07 Impact Fund MATERIALS TESTING & INSPECTION 17-0279 prof svcs Reta Huskey Park test/inspect 6/12-6/25/17 1,737.75 07 Impact Fund MATERIALS TESTING & INSPECTION 17-0279 Reta Huskey Park testing & inspection 6/26-7/9/17 580.00 07 Impact Fund ROCK PLACING CO, LLC rock for Hillsdale Park - qty 45.95 tons & 12 vertical feet 5,915.00 07 Impact Fund SPF WATER ENGINEERING, LLC prof svcs-Hillsdale Park well construct/final design 06/2017 500.00 07 Impact Fund THE LAND GROUP, INC.16-0186 prof svcs Keith Bird Legacy Park master plan 06/2017 1,053.75 Date: 7/20/17 11:45:14 AM Page: 6 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 07 Impact Fund THE LAND GROUP, INC.16-0355 A&E services 77-acre South Meridian Park June 2017 47,237.34 07 Impact Fund THE RUSSELL CORPORATION 17-0234, CM Services for Hillsdale Park, 6/1/17-6/30/17 122,278.32 07 Impact Fund THE RUSSELL CORPORATION 17-0235, CM Services for Keith Bird Legacy Park, 6/1/17-6/30 121,705.21 Total 07 Impact Fund 545,320.04 20 Grant Fund governmental ERS, EMERGENCY RESPONDER SERVICES, INC. Install Radar in Unit #159 - Grant Funded 333.00 20 Grant Fund governmental IDAHO PRESS-TRIBUNE CDBG Action & Con Plan Pulbic Notice 92.50 20 Grant Fund governmental IDAHO STATESMAN CDBG Public Notice #2 - I7 Action & Con Plan July 2017 112.04 20 Grant Fund governmental IDAHO STATESMAN CDBG Public Notice I7 Action & Con Plan July 2017 124.52 20 Grant Fund governmental JESSE TREE Reimburse Jesse Tree for Emergency Rental Assistance for CDB 2,000.00 20 Grant Fund governmental KREIZENBECK, LLC 17-0229, CMGC Services for Storey Park ADA Upgrades, Final I 17.20 20 Grant Fund governmental KREIZENBECK, LLC 17-0229, Storey Park - ADA Upgrades Thru 5/10/17 - Final Inv 55,072.36 20 Grant Fund governmental MERIDIAN FOOD BANK 17-0273, Reimbursement for Food Purchases for CDBG PY16 7,568.00 20 Grant Fund governmental WEST ADA SCHOOL DIST 17-0288, CDBG Grant - Meridian Elementary School reimburseme 5,303.89 Total 20 Grant Fund governmental 70,623.51 55 Capital Projects VLCM 17-0364 Council Chambers Technology Replacement 147,658.14 Total 55 Capital Projects 147,658.14 60 Enterprise Fund ACEM ACEM Dues FY17 4th Qrt 3,766.50 60 Enterprise Fund ASPEN HILLS APARTMENTS Refund, 1733076001 & 8 Other Accts, Wat/Sew/Trash, James Cou 4,105.61 60 Enterprise Fund ASPHALT DRIVEWAYS & PATCHING, INC 828 W Cherry Ln Crack Fill 300.00 60 Enterprise Fund BACKFLOW SUPPLY 3/4 inch Lead Free RP Assy Qty 10 2,262.74 Date: 7/20/17 11:45:14 AM Page: 7 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund BASF CORPORATION 17-0120 Zetag-Polymer 40,675.29 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 17-0122 Delinquent Notice Processing 7/10/17 911.56 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 17-0122, Statements 7/5/17 & City Newsletters Stuffing Charg 7,588.62 60 Enterprise Fund BOE - Boise Office Equipment XKP547491, Additional Copies 4/3/17-5/2/17 236.80 60 Enterprise Fund BOE - Boise Office Equipment XKP547491, Additional Copies 5/3/17-6/2/17 224.67 60 Enterprise Fund BOISE RIGGING SUPPLY Project #10729 C900 PVC Aluminum Qty 1 939.83 60 Enterprise Fund CH2M HILL ENGINEERS, INC 16-0179,Well 32, services 5/27-6/30/17 6,470.19 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0055, Sewer Main Rep,E.Williams St, service 6/1-6/30/17 1,505.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0065,Water/Sewer Main Rep,W.Wash 4th-1st,6/1-6/30/17 3,605.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0195, Sewer Line Rep.Ravenhurst, services 6/1-6/30/17 1,625.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS Cherry Lane PRV, services 6/1-6/30/17 1,400.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS QLPE Review, services 6/1-6/30/17 400.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS Well 29 construction staking service 6/1-6/30 2017 3,246.00 60 Enterprise Fund COMMUNITY PLANNING ASSOC FY17 Annual Compass Membership Dues - 4th Quarter 6,718.00 60 Enterprise Fund CONDOC South Black Cat Lift Station Impr., services June 2017 49.99 60 Enterprise Fund CONDOC WRRF Boise River Pump Station Upgrades, services 6/30/17 28.49 60 Enterprise Fund CONDOC WRRF Capacity Exp FY15, service as of 6/30/17 49.99 60 Enterprise Fund CONDOC WRRF Headworks Upgrades/Odor Control, services to 6/30/17 28.49 60 Enterprise Fund CONNIE MCMURRAY Refund, 9901086401, Dumpster Deposit, 3036 W Sheryl Dr, Dump 150.00 60 Enterprise Fund CORY D & KASEY C HEGGEN Refund, 0390012204, Wat/Sew/Trash, 5272 N Cortona Way, Auto 94.35 60 Enterprise Fund D & B SUPPLY 2x27inch Tie Down J-Hole 1000lb Qty 5 79.95 60 Enterprise Fund DIGLINE, INC.Digline Monthly Tickets Qty 906 1,549.26 60 Enterprise Fund E C POWER SYSTEMS Repair to Generator @ Water Tower Replacement Control Screen 709.80 60 Enterprise Fund EMPIRE CONSTRUCTION Refund, 9901091101, Dumpster Deposit, 2340 S Eagle Rd, Dumps 464.53 60 Enterprise Fund ENVIRONMENTAL EXPRESS, INC.Filters for solids testing 348.65 60 Enterprise Fund ENVIRONMENTAL EXPRESS, INC.Respirators (dust mask style) for trace metals sampling 76.91 60 Enterprise Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Troubleshoot Cradlepoint Connection, Finding Wrong Antenna 148.00 60 Enterprise Fund FASTENAL COMPANY Parts to install permanent flow meter brackets on manhole 21.42 Date: 7/20/17 11:45:14 AM Page: 8 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund FERGUSON ENTERPRISES INC.17-0066 3inch Hydrant Meter W/NST Coupling Qty 15 17,053.20 60 Enterprise Fund FERGUSON ENTERPRISES INC.17-0066 LF 4 OMT2 MT 10Gpl 1000G AMR Qty 5 12,073.80 60 Enterprise Fund FERGUSON ENTERPRISES INC.Brass Union #125, BRS Nip GBL, Close BRS Nip Qty 18 399.61 60 Enterprise Fund FERGUSON ENTERPRISES INC.Dia Dos Seggie GP BLD Prem Qty 1 150.00 60 Enterprise Fund FERGUSON ENTERPRISES INC.LF 3/4inch Brass Union Qty 8 105.62 60 Enterprise Fund FERGUSON ENTERPRISES INC.SGL Strp SDL 8.63-9.05 Qty 1 59.87 60 Enterprise Fund FIRST RATE PROPERTY MANAGEMENT Refund, 1734109002, Wat/Sew/Trash, 1433 E Sage Hen Ct, First 18.03 60 Enterprise Fund FLOOR TECH, INC.Repair of Floor from Chemical Line Break @ Water Tower 5,829.00 60 Enterprise Fund GRANITE EXCAVATION, INC 17-0137,Five Mile Trunk Relief&Watr Repl,services to 6/25/17 43,267.45 60 Enterprise Fund H & E EQUIPMENT SERVICES, INC.Air & oil filters for Bobcat skid-steer 174.87 60 Enterprise Fund H.D. FOWLER COMPANY 8, 10, & 12inch HYMAX Grip Coupling, Qty 6 2,843.34 60 Enterprise Fund H.D. FOWLER COMPANY Blue Wire, Grp Joint, Brass Nipple, Bronze Adapter Qty 26 280.98 60 Enterprise Fund HACH COMPANY COD waste disposal kit 292.89 60 Enterprise Fund HACH COMPANY Sample cell for hand-held chlorine analyzer 68.79 60 Enterprise Fund HD SUPPLY WATERWORKS Brass Bushing No Lead Qty 2 2.88 60 Enterprise Fund HONSINGER LAW Source Water Protection/Water Rights App, as of 6/30/17 3,100.00 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING B. Arte, Case# 352719, Child Support July 2017 420.00 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING B. Kerr, Case# 344238, Child Support July 2017 405.00 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING N. Howell, Case# 326566, Child Support July 2017 299.00 60 Enterprise Fund IDAHO TOOL & EQUIPMENT F/Lite Recharge Stingerled 2 Bat Kit Qty 1 150.18 60 Enterprise Fund IRMINGER CONSTRUCTION 17-0326,WRRF Boise River Pump Station,6/1-6/30/17 24,137.41 60 Enterprise Fund JANINA MESSENGER Refund, 0704080203, Wat/Sew/Trash, 4576 N Stampede Way, Owne 62.73 60 Enterprise Fund JC CONSTRUCTORS INC 17-0146,WRRF Capacity Exp FY15, as of 6/30/2017 942,219.50 60 Enterprise Fund JUB ENGINEERS 16-0377,Water &Sewer Rep.,E.State-Meridian, 3/5-4/29/17 3,022.90 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Drive belts for stock 70.86 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Parts to rebuild spare motor for digester mixer & motor 73.56 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Parts to repair drive belt on mixer 2, primary sludge,70.86 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Parts to repair the gear box, screw pump 2, influent 74.48 60 Enterprise Fund KENTFIELD HOA Refund, 9901089901, Dumpster Deposit, 2313 N Warwick Ave, Du 457.73 60 Enterprise Fund LARRY C. & BARBARA A. HARPE Refund, 0606981601, Wat/Sew/Trash, 2107 E Meadow Creek Dr, C 82.74 Date: 7/20/17 11:45:14 AM Page: 9 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund LARRY FARNSWORTH SERVICES Refund, 9901076501, Dumpster Deposit, 205 W Watertower St, D 125.00 60 Enterprise Fund LAWN CO MAINTENANCE 17-0249 price code 2/landscape maint contract July 2017 2,705.75 60 Enterprise Fund LES SCHWAB TIRE CENTER Labor & materials to install new front tires on CCTV Van 1 594.82 60 Enterprise Fund LES SCHWAB TIRE CENTER Labor to install new battery for Pretreatment truck C15593 177.64 60 Enterprise Fund LINDA HOOVER Refund, 2250067802, Dumpster Deposit, 1318 NE 4th St, Dumpst 100.00 60 Enterprise Fund LOWE'S STY 24-IN IBeam LVEL, 9-in Magnetic Torpe Qty 1 25.62 60 Enterprise Fund MARKET CONTRACTOR LIMITED Refund, 9901076701, Dumpster Deposit, 677 S Main St, Dumpste 500.00 60 Enterprise Fund MASTER ROOTER PLUMBING Sewer Main Rep.,E.Williams, service as of 6/30/2017 316.00 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135,WRRF Capacity Exp.FY15,service 6/12-6/25/17 4,997.30 60 Enterprise Fund METROQUIP, INC.Replacement Camlock Gasket Qty 4 2.32 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 16-0322,WRRF Centrate Mod. Design service thru 6/23/17 2,280.00 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 17-0218,WRRF Boise River Outfall Upgrades,services 6/26/17 2,126.25 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 17-0287 Services for secondary clarifier scum pumping 6,671.00 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Confined space signs 257.00 60 Enterprise Fund MURRAYSMITH INC 17-0353, Infiltration/Inflow Monitoring & Eng Serv, To 5/31/ 1,841.50 60 Enterprise Fund NOTARY LAW INSTITUTE Registration, D. Russell, S. Deardorff, G. Harris Notary Sem 159.00 60 Enterprise Fund O'REILLY AUTO PARTS Batery Terminal Cleaner, Battery Cleaner Qty 2 9.38 60 Enterprise Fund OFFICE DEPOT, INC.Mounting tape 11.49 60 Enterprise Fund OFFICE VALUE - MERIDIAN 9v & 3v Batteries Qty 9 35.81 60 Enterprise Fund OFFICE VALUE - MERIDIAN Correction Tape Qty 1 box of 6 17.55 60 Enterprise Fund OFFICE VALUE - MERIDIAN Labels 19.99 60 Enterprise Fund OFFICE VALUE - MERIDIAN Labels, post it notes, jumbo paper clips & notebooks 89.60 60 Enterprise Fund OFFICE VALUE - MERIDIAN Pre-ink Stamp (Posted) Qty 1 10.49 60 Enterprise Fund OXARC, INC.17-0057 Sodium Hypochlorite Del Qty 13Well 19-587g, #27-775g 2,262.06 60 Enterprise Fund OXARC, INC.17-0057 Soduim Hypochlorite Delivery Qty 3167gal 5,204.21 60 Enterprise Fund PACIFIC BACKFLOW 17-0080 City Backflow Device Testing Qty 45 1,058.00 60 Enterprise Fund PATH REAL ESTATE MANAGEMENT Refund, 0550350603, Wat/Sew/Trash, 846 E Pasacana, Previous 89.06 Date: 7/20/17 11:45:14 AM Page: 10 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund POLLARDWATER.COM 2 MNPT X 2-1/2 MNST DBL Hex Nip Qty 6 273.98 60 Enterprise Fund PRIMEPAY, LLC.July 2017 Payroll FSA Deductions 5,669.32 60 Enterprise Fund REPUBLIC SERVICES - TRANSFER STATION Biosolids disposal 18,437.40 60 Enterprise Fund RESERVE ACCOUNT POSTAGE USE, June 2017 257.10 60 Enterprise Fund RICOH USA, INC E174M911988 monthly copier lease for Jul 2017 plus 369.20 60 Enterprise Fund RIEDESEL ENGINEERING 17-0291/ 17-0347, Amity Waterline Extension - Locust Grove E 1,564.68 60 Enterprise Fund SPF WATER ENGINEERING, LLC 15-0371,Source Water Prot/Water Rights App, 6/1-6/30/17 204.75 60 Enterprise Fund STEVE & IRMA GOSSETT Refund, 2505068002, Wat/Sew/Trash, 1317 N Oak Creek Way, Tit 81.60 60 Enterprise Fund SULLIVAN REBERGER 17-0008, Lobbying fees for June 2017 4,000.00 60 Enterprise Fund SYNCB/AMAZON Badge Holder with zipper pocket Qty 1 18.02 60 Enterprise Fund SYNCB/AMAZON Breakaway glove grabber for safety gloves 33.45 60 Enterprise Fund THE UPS STORE Shipping costs for Meters for Calibration Qty 3 283.65 60 Enterprise Fund TOTAL SYSTEM SERVICES Labor & Repair AHU-3 @ Water Admin Bldg 583.48 60 Enterprise Fund VALUE HEATING & AIR CONDITION Parts & Labor for Drive Pulley & Belt On AC @ Well 21 180.60 60 Enterprise Fund VICTOR & CARRIE KRANZ Refund, 0315420302, Dumpster Deposit, 2697 W Wolf Rapids Dr, 500.00 60 Enterprise Fund VICTORY GREENS Day lily 7.67 60 Enterprise Fund WESTERN STATES EQUIPMENT CO DEF 2.5Gl Grease A3M 75.38 60 Enterprise Fund WW GRAINGER, INC Hose clamp & gasket 35.19 60 Enterprise Fund WW GRAINGER, INC Trace metals sampler parts 144.06 Total 60 Enterprise Fund 1,211,454.29 Report Total 2,130,176.41 Date: 7/20/17 11:45:14 AM Page: 11 REPORT NAME PAGE # Fund Balance - General 2 Fund Balance - Enterprise 3 Investment and Cash Position Graphs 4 Water - Budget to Actual Comparison 5 Wastewater - Budget to Actual Comparison 6 Public Works/Billing Budget to Actual Comparison 7 Enterprise Fund - Budget to Actual Comparison 8 Enterprise Fund - Graphs 9 Utility Sales Revenue Comparison 10 General Fund Expenditures - Budget to Actual Comparison 11 General Fund - Graphs 12 General Fund Revenue - Budget to Actual Comparison 13 Community Development - Forecast 14 Community Development - Budget to Actual Comparison 15 Community Development - Graphs 16 Overtime Graphs 17 Volunteer Hours 18 Vacant Positions 19 Internal Transfers 20 Impact Fund - Summary 21 Detailed Revenue & Expenditure Reports 22-63 Table of Contents FINANCE REPORT Jun-17 CITY of MERIDIAN Month 9 of FY2017 (Oct 1 - Sep 30) 1 of 63 CITY of MERIDIAN FY2017 General Fund Balance Projection (based on approved Budget) as of 7/7/2017 Unrestricted Restricted Restricted Restricted Restricted Restricted Restricted Fund 01 Fund 07 Fund 07 Fund 07 Fund 08 Fun 20 Fund 55 General Fund Parks - Impact Fire - Impact Police - Impact Public Safety Special Rev Capital Improve.Total Unrestricted Fund Balance @ 9/30/16 26,505,298$ 7,626,318$ 3,597,216$ 801,948$ 13,199$ -$ 6,053,342$ 44,597,321$ Current Year Revenue & Expenditures Fiscal Year 2017 Budgeted Revenue 41,386,882$ 1,053,000$ 560,000$ 196,436$ -$ 456,324$ 2,000$ 43,654,642$ Fiscal Year 2017 Budgeted Ops Expenses 41,470,097$ -$ 20,000$ -$ -$ 456,138$ -$ 41,946,235$ Fiscal Year 2017 Budgeted Cap Expenses 1,708,318$ 1,357,000$ -$ -$ -$ -$ -$ 3,065,318$ Fiscal Year 2017 Budgeted Transfers (2,467,003)$ -$ -$ -$ -$ -$ -$ (2,467,003)$ Beg FY17 Current Yr NET Revenues (Expenditures)675,470$ (304,000)$ 540,000$ 196,436$ -$ 186$ 2,000$ 1,110,092$ Net Fund Balance (Projected using Budget $) @ 9/30/17 27,180,768$ 7,322,318$ 4,137,216$ 998,384$ 13,199$ 186$ 6,055,342$ 45,707,413$ FY2017 Amendments Mayors Youth Advisory Council (1,337)$ (1,337)$ Fire Public Education 2,500$ 2,500$ Courthouse Professional Services 20,500$ 20,500$ Courthouse Legal Services 40,000$ 40,000$ Allumbaugh House 3,503$ 3,503$ IT On Call / OT wages for after-hours support 15,822$ 15,822$ Bainbridge / Keith Bird Neighborhood Park Construction 577,184$ 577,184$ Reta Huskey Neighborhood Park Construction 103,857$ 103,857$ Hillsdale Park Construction 280,618$ 280,618$ State of the City 10,447$ 10,447$ -$ Total Amendments 91,435$ 961,659$ -$ -$ -$ -$ -$ 1,053,094$ Current Yr NET change to fund balance Rev(Exp)584,035$ (1,265,659)$ 540,000$ 196,436$ -$ 186$ 2,000$ 56,998$ Net Fund Balance after Amendments @ 9/30/17 27,089,333$ 6,360,659$ 4,137,216$ 998,384$ 13,199$ 186$ 6,055,342$ 44,654,319$ Operating Reserves - 4 months 10,000,000$ 10,000,000$ Benefits Reserve -$ Carryforward Operating 180,913$ 180,913$ Carryforward Capital 5,247,082$ 3,646,310$ 458,000$ 422,141$ 9,773,533$ Carryfoward Adjustment (3,397,490)$ (740,977)$ (458,000)$ 186$ (18,044)$ (4,614,325)$ FY17 Comm Dev Transfer 2,275,054$ (2,275,054)$ -$ -$ Total Reserves and Adjustments 14,305,559$ 2,905,333$ -$ -$ -$ 186$ (1,870,957)$ 15,340,121$ Net Fund Balance after Reserves @ 9/30/17 12,783,774$ 3,455,326$ 4,137,216$ 998,384$ 13,199$ -$ 7,926,299$ 29,314,198$ 2 of 63 General Fund Balance NOTE: Budget Based Fund Balance reflects as if ALL the budget was spent as approved, by 9/30/17 Actual YTD Fund Balance reflects the actual dollars received and spent to date. CITY of MERIDIAN FY2017 Enterprise Fund Balance Projection (based on approved Budget) as of 7/20/2017 Budget Based Actual YTD Fund 60 Fund 60 Enterprise Enterprise Unrestricted Fund Balance @ 9/30/16 46,670,751$ 46,670,751$ Current Year Revenue & Expenditures Fiscal Year 2017 Budgeted Revenue 32,490,274$ 28,712,286$ Fiscal Year 2017 Budgeted Ops Expenses 16,294,013$ 10,030,984$ Fiscal Year 2017 Budgeted Cap Expenses 30,859,000$ 9,944,794$ Fiscal Year 2017 Budgeted Transfers 2,467,003$ 1,651,683$ Beg FY17 Current Yr NET Revenues(Expenditures)(17,129,742)$ 7,084,825$ Net Projected Fund Balance@ 9/30/17 29,541,009$ 53,755,576$ FY2017 Amendments Idaho Power WRRF Electrical System 2,500,000$ Well 32 Pumping Facility Design 72,000$ WRRF Collections Building sewer and vent line repair 65,000$ Total Amendments 2,637,000$ Current Yr NET change to fund balance Rev(Exp)(19,766,742)$ Net Fund Balance after Amendments @ 9/30/17 26,904,009$ FY2017 Carryforwards Carryforward Operating 1,081,914$ Carryforward Capital 16,030,723$ Carryfoward Adjustment (8,232,985)$ Total Carryforwards 8,879,652$ Net Fund Balance after Amendments & Carryforwards @ 9/30/17 18,024,357$ Operating Reserves - 6 months 9,000,000$ Depreciation Reserve -$ Emergency Reserve 1,000,000$ Total Reserves 10,000,000$ Net Fund Balance (Projected using Budget $) after Reserves @ 9/30/17 8,024,357$ 3 of 63 Enterprise Fund Bal City of Meridian Investments and Cash Position FY2017 for Month Ending 06/30/2017 $25,521,842 $1,077,994 $0 $633,154 $2,038,423 $2,989,504 $20,352,066 $48,506,839 City of Meridian Investment Portfolio Govern Bonds Muncipal Bonds Certif of Deposit Investor Cash BOTC MM Cash Idaho Bond Fund Idaho State Pool -0.50% 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00% 3.50% 4.00% 4.50% Govern Bonds Muncipal Bonds Certif of Deposit Investor Cash BOTC MM Cash Idaho Bond Fund Idaho State Pool Yield by Investment Type $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 General Enterprise City of Meridian Interest Income by Fund (GF includes restricted and designated funds) Total Budget Budget YTD Actual YTD Prior YTD $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 General Enterprise Fund City of Meridian Investment/Cash Balance by Major Fund (GF includes restricted and designated funds) FY2017 FY2016 4 of 63 Investments NOTE: 1/2 Billing/Public Works = Administrative costs allocated 50% / 50% to Water and Wastewater departments. City of Meridian Water Department Incuding PW Admin Costs - Enterprise Fund Budget to Actual Year to Date Comparisons FY2017 for Month Ending 06/30/2017 Total Budget Total Budget YTD Actual YTD YTD Variance $YTD Variance %PYTD Actual PYTD Variance % WATER OPERATIONS AND MAINTENANCE Revenue Water Sales 8,255,445$ 6,191,584$ 5,616,446$ (575,137)$ -9%5,694,101$ -1% Miscellaneous 270,000$ 202,500$ 269,300$ 66,800$ 33%250,008$ 8% 1/2 Billing/Public Works 464,636$ 348,477$ 492,953$ 144,476$ 41%439,733$ 12% Total Revenue 8,990,081$ 6,742,560$ 6,378,699$ (363,861)$ -5%6,383,842$ 0% Personnel Costs Administration 244,430$ 183,323$ 171,256$ 12,066$ 7%156,616$ 9% Operations 547,797$ 410,848$ 385,696$ 25,152$ 6%347,105$ 11% Distribution 623,081$ 467,311$ 428,355$ 38,955$ 8%423,783$ 1% Production 288,171$ 216,128$ 196,422$ 19,706$ 9%154,668$ 27% Backflow Prevention 124,082$ 93,060$ 81,785$ 11,276$ 12%48,875$ 67% 1/2 Billing/Public Works 2,031,471$ 1,523,603$ 1,259,918$ 263,685$ 17%1,195,703$ 5% Total Personnel Costs 3,859,032$ 2,894,273$ 2,523,432$ 370,841$ 13%2,326,749$ 8% Operating Costs Administration 414,687$ 311,015$ 297,069$ 13,946$ 4%306,281$ -3% Operations 548,099$ 411,074$ 92,439$ 318,635$ 78%422,446$ -78% Distribution 280,495$ 210,371$ 126,964$ 83,408$ 40%137,634$ -8% Production 914,463$ 685,847$ 511,742$ 174,105$ 25%592,123$ -14% Backflow Prevention 74,700$ 56,025$ 57,133$ (1,108)$ -2%59,341$ -4% General Fund Transfer 1,086,710$ 815,033$ 752,971$ 62,061$ 8%727,668$ 3% 1/2 Billing/Public Works 1,247,399$ 935,549$ 545,500$ 390,048$ 42%468,992$ 16% Total Operating Costs 4,566,553$ 3,424,914$ 2,383,818$ 1,041,096$ 30%2,714,485$ -12% Operating Income (Loss)564,496$ 423,373$ 1,471,449$ 1,048,076$ 248%1,342,608$ 10% Capital Outlay Operations Administration 402,185$ 301,639$ 253,977$ 47,662$ 16%297,773$ -15% Distribution 120,000$ 90,000$ 119,278$ (29,278)$ -33%-$ 1/2 Billing/Public Works 71,130$ 53,347$ 46,638$ 6,709$ 13%99,423$ -53% Total Capital Outlay 593,315$ 444,986$ 419,894$ 25,092$ 6%397,195$ 6% Net Income (Loss) from Operations (28,819)$ (21,613)$ 1,051,555$ 1,073,168$ -4965%945,413$ 11% WATER CONSTRUCTION Revenue Residential Assessments 2,080,000$ 1,560,000$ 2,753,516$ 1,193,516$ 77%1,823,573$ 51% Commercial Assessments 300,000$ 225,000$ 385,381$ 160,381$ 71%242,050$ 59% Interest 150,000$ 112,500$ 150,658$ 38,158$ 34%134,150$ 12% Total Revenue 2,530,000$ 1,897,500$ 3,289,556$ 1,392,056$ 73%2,199,773$ 50% Operating Costs 18,000$ 13,500$ 7,501$ 5,999$ 44%38,713$ -81% Capital Construction Projects 7,446,829$ 5,585,122$ 2,015,296$ 3,569,826$ 64%1,309,048$ 54% Net Income (Loss) from Construction (4,934,829)$ (3,701,122)$ 1,266,759$ 4,967,880$ -134%852,011$ 49% Water Department Net Income (Loss)(4,963,648)$ (3,722,735)$ 2,318,313$ 6,041,049$ -162%1,797,424$ -23% Budget to Actual Prior Year to Date 5 of 63 Water NOTE: 1/2 Billing/Public Works = Administrative costs allocated 50% / 50% to Water and Wastewater departments. City of Meridian Waste Water Including PW Admin Costs - Enterprise Fund Budget to Actual Year to Date Comparisons FY2017 for Month Ending 06/30/2017 Total Budget Total Budget YTD Actual YTD YTD Variance $YTD Variance %PYTD Actual PYTD Variance % WASTE WATER OPERATIONS AND MAINTENANCE Revenue Utility Sales 14,900,000$ 11,175,000$ 10,995,654$ (179,346)$ -2%10,633,425$ 3% Miscellaneous -$ -$ 164,965$ 164,965$ 29,861$ 452% 1/2 Billing/Public Works 464,636$ 348,477$ 492,953$ 144,476$ 41%439,733$ 12% Total Revenue 15,364,636$ 11,523,477$ 11,653,572$ 130,095$ 1%11,103,019$ 5% Personnel Costs Administration 275,177$ 206,383$ 192,680$ 13,703$ 7%167,124$ 15% Treatment Plant 1,360,718$ 1,020,538$ 989,172$ 31,367$ 3%974,161$ 2% Collection Lines 541,023$ 405,767$ 293,543$ 112,224$ 28%359,336$ -18% Pretreatment Division 159,590$ 119,693$ 116,154$ 3,538$ 3%109,565$ 6% Lab 420,932$ 315,699$ 304,073$ 11,626$ 4%286,663$ 6% 1/2 Billing/Public Works 2,031,471$ 1,523,603$ 1,259,918$ 263,685$ 17%1,195,703$ 5% Total Personnel Costs 4,788,912$ 3,591,683$ 3,155,540$ 436,143$ 12%3,092,551$ 2% Operating Costs Administration 482,882$ 352,787$ 334,464$ 18,323$ 5%268,840$ 24% Treatment Plant 1,964,156$ 1,482,492$ 1,405,721$ 76,771$ 5%1,122,500$ 25% Collection Lines 505,525$ 379,144$ 302,016$ 77,128$ 20%335,767$ -10% Pretreatment Division 22,540$ 16,905$ 10,090$ 6,815$ 40%10,365$ -3% Lab 222,930$ 167,197$ 100,869$ 66,329$ 40%94,513$ 7% General Fund Transfer 1,086,710$ 815,033$ 764,423$ 50,610$ 6%738,482$ 4% 1/2 Billing/Public Works 1,247,399$ 935,549$ 545,500$ 390,048$ 42%468,992$ 16% Total Operating Costs 5,532,142$ 4,149,106$ 3,463,083$ 686,023$ 17%3,039,460$ 14% Operating Income (Loss)5,043,583$ 3,782,687$ 5,034,948$ 1,252,261$ 33%4,971,008$ 1% Capital Outlay Operations Administration 87,306$ 65,480$ 65,527$ (48)$ 0%101,446$ -35% Treatment Plant -$ -$ -$ -$ 199,854$ -100% Collection Lines 462,275$ 346,706$ 468,624$ (121,918)$ -35%-$ Lab -$ -$ 6,116$ (6,116)$ 5,477$ 12% 1/2 Billing/Public Works 71,130$ 53,347$ 46,638$ 6,709$ 13%99,423$ -53% Total Capital Outlay 620,711$ 465,534$ 586,906$ (121,373)$ -26%406,200$ 44% Net Income (Loss) from Operations 4,422,871$ 3,317,154$ 4,448,042$ 1,130,888$ 34%4,564,809$ -3% WASTE WATER CONSTRUCTION Revenue Residential Assessments 3,498,343$ 2,623,757$ 5,238,396$ 2,614,638$ 100%3,644,221$ 44% Commercial Assessments 450,000$ 337,500$ 750,742$ 413,242$ 122%509,296$ 47% EPA Compliance Revenue 1,432,215$ 1,074,161$ 1,085,433$ 11,271$ 1%1,035,669$ 5% Interest 225,000$ 168,750$ 295,457$ 126,707$ 75%269,990$ 9% Miscellaneous -$ -$ 20,431$ 20,431$ 99,487$ -79% Total Revenue 5,605,558$ 4,204,168$ 7,390,459$ 3,186,291$ 76%5,558,664$ 33% Operating Costs 35,000$ 26,250$ 15,003$ 11,247$ 43%(166,362)$ -109% Capital Construction Projects 33,382,592$ 25,036,944$ 6,922,698$ 18,114,246$ 72%5,612,384$ 23% Net Income (Loss) from Construction (27,812,034)$ (20,859,025)$ 452,758$ (21,311,783)$ 102%112,641$ 302% Waste Water Department Net Income (Loss)(23,389,163)$ (17,541,871)$ 4,900,800$ 22,442,672$ -128%4,677,450$ 0% Budget to Actual Prior Year to Date 6 of 63 Wastewater NOTE: Administrative Costs are allocated to Water and Wastewater departments 50%/50% City of Meridian Enterprise Overhead - Public Works/Utility Billing/Environmental Divisions Budget to Actual Year to Date Comparisons FY2017 for Month Ending 06/30/2017 Actual Total Budget Total Budget YTD Actual YTD YTD Variance $YTD Variance %PYTD Actual Revenue PW Review Fees 250,000$ 187,500$ 499,303$ 311,803$ 166%397,929$ Utility Billing Fees 679,271$ 509,453$ 486,603$ (22,851)$ -4%481,538$ Total Revenue 929,271$ 696,953$ 985,906$ 288,952$ 41%879,467$ Personnel Costs 4,062,943$ 3,047,206$ 2,519,836$ 527,371$ 17%2,391,405$ Operating Expense 2,494,797$ 1,871,098$ 1,091,001$ 780,097$ 42%937,984$ Transfers 293,583$ 220,187$ 134,289$ 85,899$ 39%135,965$ Total OE 2,788,380$ 2,091,285$ 1,225,289$ 865,995$ 41%1,073,949$ Total PC & OE 6,851,323$ 5,138,491$ 3,745,125$ 1,393,366$ 27%3,465,354$ Operating Income (Loss) (5,922,052)$ (4,441,538)$ (2,759,220)$ 1,682,318$ -38%(2,585,887)$ Capital Outlay 142,260$ 217,990$ 93,277$ 124,713$ 57%198,845$ Net Income (Loss) (6,064,311)$ (4,659,527)$ (2,852,497)$ 1,807,031$ -39%(2,784,732)$ Budget to Actual 7 of 63 PWbilling City of Meridian Total Enterprise Fund Budget to Actual Year to Date Comparisons FY2017 for Month Ending 06/30/2017 Unrestricted Net Position at 9/30/2016 46,670,751$ Total Budget Total Budget YTD Actual YTD YTD Variance $PYTD Actual PYTD Variance $ TOTAL UTILITY OPERATIONS Operating Revenue Water Sales 8,255,445$ 6,191,584$ 5,616,446$ (575,137)$ 5,694,101$ (77,654)$ Wastewater Sales 14,900,000$ 11,175,000$ 10,995,654$ (179,346)$ 10,633,425$ 362,229$ Public Works/Utility Billing 929,271$ 696,953$ 985,906$ 288,952$ 879,467$ 106,439$ Miscellaneous 270,000$ 202,500$ 434,265$ 231,765$ 279,869$ 154,397$ Total Revenue 24,354,716$ 18,266,037$ 18,032,271$ (233,766)$ 17,486,861$ 545,410$ Personnel Costs Water Division 1,827,561$ 1,370,670$ 1,263,514$ 107,156$ 1,131,046$ 132,468$ Wastewater Division 2,757,440$ 2,068,080$ 1,895,622$ 172,458$ 1,896,849$ (1,226)$ Public Works/Utility Billing 4,062,943$ 3,047,206$ 2,519,836$ 527,371$ 2,391,405$ 128,431$ Total Personnel Costs 8,647,944$ 6,485,956$ 5,678,972$ 806,984$ 5,419,300$ 259,672$ Operating Costs Water Division 2,232,444$ 1,674,333$ 1,085,347$ 588,986$ 1,517,826$ (432,479)$ Wastewater Division 3,198,033$ 2,398,525$ 2,153,160$ 245,365$ 1,831,985$ 321,174$ Public Works/Utility Billing 2,494,797$ 1,871,098$ 1,091,001$ 780,097$ 937,984$ 153,017$ Total Operating Costs 7,925,274$ 5,943,955$ 4,329,507$ 1,614,448$ 4,287,795$ 41,713$ Total PC & OE 16,573,218$ 12,429,912$ 10,008,480$ 2,421,432$ 9,707,095$ 301,385$ Capital Operations 1,214,027$ 910,520$ 1,006,800$ (96,280)$ 803,395$ 203,405$ General Fund Transfer 2,467,003$ 1,850,252$ 1,651,683$ 1,602,115$ Operations Income (Loss)4,100,469$ 3,075,353$ 5,365,308$ 2,289,955$ (1,602,115)$ 6,967,423$ CONSTRUCTION Construction Revenue Residential Assessments 5,378,343$ 4,033,757$ 5,654,351$ 1,620,594$ 5,083,676$ 570,675$ Commercial Assessments 750,000$ 562,500$ 1,136,123$ 573,623$ 751,345$ 384,778$ Multi-Family Assessments 200,000$ 150,000$ 2,337,561$ 2,187,561$ 384,118$ 1,953,442$ EPA Compliance Revenue 1,432,215$ 1,074,161$ 1,085,433$ 11,271$ 1,035,669$ 49,763$ Miscellaneous -$ -$ 20,431$ 20,431$ 99,487$ (79,056)$ Interest 375,000$ 281,250$ 446,116$ 164,866$ 404,140$ 41,975$ Total Construction Revenue 8,135,558$ 6,101,668$ 10,680,015$ 4,578,346$ 7,758,437$ 2,921,578$ Operating Costs Construction 53,000$ 39,750$ 22,504$ 17,246$ (127,649)$ 150,153$ Capital Construction Projects 40,829,421$ 30,622,065$ 8,937,994$ 21,684,072$ 6,921,433$ 2,016,561$ Construction Income (Loss)(32,746,863)$ (24,560,147)$ 1,719,517$ 26,279,664$ 964,653$ 754,864$ Enterprise Fund Net Income (Loss) (28,646,394)$ (21,484,794)$ 7,084,825$ Fund Balance 18,024,357$ 25,185,957$ 53,755,576$ 8 of 63 Enterprise City of Meridian Enterprise Fund Graphs FY2016 for Month Ending 06/30/2017 Notes: * The revenues and costs for Public Works Administration and for General Fund Support services are split evenly between Water and Wastewater * Depreciation expense is not included in these graphs. 9 of 63 EnterGraphs City of Meridian Utility Sales Revenue Comparison FY2017 for Period Ending 06/30/2017 what does this tell us? You can see when the high water bills occur due to hot weather $- $10 $20 $30 $40 $50 $60 $70 $80 $90 16.55 19.75 22.12 22.12 22.12 22.12 22.12 22.59 22.59 22.59 19.94 28.28 35.63 35.63 35.63 35.63 35.63 36.35 36.35 36.35 $3.75 $3.75 $3.75 $13.45 $13.45 $16.32 $16.62 $16.62 $16.84 $17.00 $17.25 $17.67 $17.85 Meridian Monthly Utility Bill Trash Sewer EPA Sewer Water water @ 9000gal sewer @ 5000gal - 5,000 10,000 15,000 20,000 25,000 30,000 35,000 $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 An n a l R e v e n u e Water / Sewer Revenues # of Accounts Water Revenue Sewer Revenue - 5,000 10,000 15,000 20,000 25,000 30,000 35,000 FY 1 9 8 0 FY 1 9 9 0 FY 2 0 0 0 FY 2 0 0 1 FY 2 0 0 2 FY 2 0 0 3 FY 2 0 0 4 FY 2 0 0 5 FY 2 0 0 6 FY 2 0 0 7 FY 2 0 0 8 FY 2 0 0 9 FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 FY 2 0 1 5 FY 2 0 1 6 FY 2 0 1 7 N u m b e r o f A c c o u n t s History of Meridian Utility Accounts Sewer rate increased in FY09 by 35% and FY10 by 26% 10 of 63 Utility City of Meridian General Fund Budget to Actual Year to Date Comparisons FY2017 for Month Ending 06/30/2017 Total Budget Total Budget YTD Actual YTD YTD Variance $YTD Variance %PYTD Actual PYTD Variance $ POLICE PC 13,729,967$ 10,297,476$ 9,370,602$ 926,874$ 9%8,831,308$ 539,294$ OE 2,722,029$ 2,041,522$ 1,757,253$ 284,269$ 14%1,565,394$ 191,860$ Total PC and OE 16,451,996$ 12,338,998$ 11,127,855$ 1,211,143$ 10%10,396,702$ 731,154$ CO 1,015,252$ 761,439$ 786,110$ (24,671)$ -3%439,263$ 346,847$ FIRE PC 8,866,442$ 6,649,832$ 6,494,939$ 154,892$ 2%5,979,075$ 515,864$ OE 1,470,931$ 1,103,199$ 798,516$ 304,683$ 28%683,526$ 114,989$ Total PC and OE 10,337,373$ 7,753,030$ 7,293,455$ 459,575$ 6%6,662,601$ 630,854$ CO 265,520$ 199,140$ 196,602$ 2,538$ 1%575,644$ (379,042)$ Interfund Transfers 74,823$ 56,117$ 51,852$ 4,265$ 8%52,802$ (950)$ PARKS PC 2,715,645$ 2,036,734$ 1,727,046$ 309,688$ 15%1,472,108$ 254,938$ OE 1,877,372$ 1,408,029$ 1,187,348$ 220,681$ 16%1,079,297$ 108,051$ Total PC & OE 4,593,016$ 3,444,762$ 2,914,394$ 530,368$ 15%2,551,405$ 362,989$ CO 7,627,087$ 5,720,315$ 1,723,689$ 3,996,626$ 70%851,242$ 872,447$ Interfund Transfers 48,461$ 36,346$ 33,584$ 2,762$ 8%34,200$ (616)$ ADMINISTRATION PC 4,908,911$ 3,681,683$ 3,464,580$ 217,103$ 6%3,331,820$ 132,760$ OE 3,442,327$ 2,581,454$ 1,784,950$ 796,504$ 31%1,500,771$ 284,179$ Total PC & OE 8,351,238$ 6,263,138$ 5,249,531$ 1,013,607$ 16%4,832,591$ 416,940$ CO 617,469$ 463,102$ 180,821$ 282,281$ 61%167,364$ 13,456$ Interfund Transfers (2,636,078)$ (1,977,059)$ (1,767,082)$ (209,976)$ 11%(1,717,732)$ (49,351)$ TOTAL GENERAL FUND PC 30,220,964$ 22,665,724$ 21,057,167$ 1,608,557$ 7%19,614,311$ 1,442,856$ OE 9,512,660$ 7,134,204$ 5,528,068$ 1,606,136$ 23%4,828,988$ 699,079$ Total PC and OE 39,733,624$ 29,799,928$ 26,585,235$ 3,214,694$ 11%24,443,299$ 2,141,936$ CO 9,525,328$ 7,143,996$ 2,887,222$ 4,256,774$ 60%2,033,513$ 853,709$ Interfund Transfers (2,512,794)$ (1,884,596)$ (1,681,646)$ (202,949)$ 11%(1,630,730)$ (50,916)$ PC = Personnel Costs OE = Operating Expenses CO = Capital Outlay NOTE: ~ (01 thru 55 funds) General Fund, Impact Fund, Grant Fund, and Capital Projects Fund ~ Parks trending to underspend Personnel Cost due to seasonal hire in summer months ~ Fire and Parks Interfund Transfers are from Other Government to pay for City Hall costs ~ Admin Interfund Transfers are to Water and Wastewater Departments Budget to Actual Actual 11 of 63 GeneralFund City of Meridian General Fund Graphs Before Interfund Transfers FY2017 for Month Ending 06/30/2017 Police Fire Parks Admin Total PC/OE/CO Graph Police Fire Parks Admin $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 Police Fire Parks Admin General Fund Personnel Cost Current YTD compared to Prior YTD Budget YTD Actual YTD PYTD Actual $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 Police Fire Parks Admin General Fund Operating Expense Current YTD compared to Prior YTD Budget YTD Actual YTD PYTD Actual $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 Police Fire Parks Admin General Fund Capital Outlay Total Budget to Actual Total Budget Actual YTD 12 of 63 GenFundGraphs City of Meridian General Fund Revenue FY2017 Budget to Actual Comparison As of 06/30/2017 Description Budget with Amendments Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Taxes General Property Tax Revenue 28,280,322.00 670,464.86 18,074,260.80 10,206,061.20 36.08%15,905,446.73 Total Taxes 28,280,322.00 670,464.86 18,074,260.80 10,206,061.20 36.09%15,905,446.73 Licenses & Permits Liquor License Revenues 66,969.96 250.00 72,662.50 (5,692.54)(8.50)%71,600.00 Misc Licenses/Permits Revenues 9,999.96 2,635.00 15,397.50 (5,397.54)(53.97)%15,500.00 Fire Inspection & Permit Fees 0.00 1,125.00 9,860.00 (9,860.00)0.00%11,369.00 Dog License Revenues 45,000.00 1,932.50 44,800.60 199.40 0.44%46,971.80 Total Licenses & Permits 121,969.92 5,942.50 142,720.60 (20,750.68)(17.01)%145,440.80 Intergovernmental Grant Revenues 1,221,046.04 40,835.69 288,095.22 932,950.82 76.40%236,633.38 Grant Revenue - Capital 75,395.00 0.00 10,745.00 64,650.00 85.74%0.00 State Revenue Sharing Revenue 4,500,000.00 0.00 2,757,619.48 1,742,380.52 38.71%2,538,250.70 State Liquor Apportionment Revenue 608,979.96 170,400.00 511,200.00 97,779.96 16.05%397,731.00 Rural Fire & Misc Revenue 1,389,201.96 98,525.29 741,699.78 647,502.18 46.60%898,945.01 Meridian Downtown Development 0.00 0.00 0.00 0.00 0.00%5,000.00 Total Intergovernmental 7,794,622.96 309,760.98 4,309,359.48 3,485,263.48 44.71%4,076,560.09 Franchise Fees Gas Franchise Revenue 600,000.00 0.00 642,884.23 (42,884.23)(7.14)%608,692.58 Cable TV Franchise Revenue 225,000.00 0.00 116,847.29 108,152.71 48.06%114,987.00 Electricity Franchise Revenue 500,000.04 0.00 281,230.93 218,769.11 43.75%255,115.04 Total Franchise Fees 1,325,000.04 0.00 1,040,962.45 284,037.59 21.44%978,794.62 Fines & Forfeitures False Alarm Fees 2,000.04 2,100.00 21,300.00 (19,299.96)(964.97)%2,100.00 Court Revenue 399,999.96 40,998.42 273,277.70 126,722.26 31.68%316,752.69 Restitution 0.00 87.47 1,734.55 (1,734.55)0.00%1,359.47 Federal Drug Seizure Revenue 0.00 0.00 0.00 0.00 0.00%17,659.74 State Drug Seizure Revenue 0.00 0.00 6,495.00 (6,495.00)0.00%20,008.88 Fines, Forfeit Revenues 5,000.04 1,320.00 7,645.00 (2,644.96)(52.89)%7,456.50 Total Fines & Forfeitures 407,000.04 44,505.89 310,452.25 96,547.79 23.72%365,337.28 Charges for services Passport Revenues 39,999.96 7,925.00 55,325.00 (15,325.04)(38.31)%46,225.00 Reimbursement Revenues 31,232.00 29,616.66 154,659.71 (123,427.71)(395.19)%136,026.78 School Resource Revenue 297,500.04 (50.80)351,556.49 (54,056.45)(18.17)%279,480.00 Rental Income 127,000.08 14,300.85 106,829.65 20,170.43 15.88%24,399.00 Park Reservations Fee Revenue 110,000.04 20,160.40 119,483.03 (9,482.99)(8.62)%109,481.22 Recreation Class Revenues 200,000.04 36,819.00 185,531.87 14,468.17 7.23%187,558.08 Community Event Rev/Sponsorship 69,320.04 5,660.00 68,286.07 1,033.97 1.49%48,164.20 Sports Revenue 216,000.00 41,432.83 277,353.27 (61,353.27)(28.40)%188,121.63 Contract Service Revenues 8,000.04 786.87 1,952.87 6,047.17 75.58%1,372.40 Total Charges for services 1,099,052.24 156,650.81 1,320,977.96 (221,925.72)(20.19)%1,020,828.31 Impact revenues Impact Rev - Multifamily 0.00 87,258.60 718,429.14 (718,429.14)0.00%221,055.12 Impact Rev - Commercial 80,000.04 92,894.76 366,550.56 (286,550.52)(358.18)%153,090.05 Impact Rev - Residential 1,714,436.04 279,266.58 1,772,787.53 (58,351.49)(3.40)%1,732,834.17 Total Impact revenues 1,794,436.08 459,419.94 2,857,767.23 (1,063,331.15)(59.26)%2,106,979.34 Donations Donations (plus project code) 31,126.04 60.00 20,626.74 10,499.30 33.73%87,083.02 MAC Arts Commission Revenues 28,579.96 1,180.00 12,835.00 15,744.96 55.09%24,709.64 Cash Donation for Capital Outlay 425,000.00 0.00 23,387.50 401,612.50 94.49%0.00 Total Donations 484,706.00 1,240.00 56,849.24 427,856.76 88.27%111,792.66 Interest Revenues Interest Earnings 192,000.00 45,696.65 378,343.48 (186,343.48)(97.05)%278,873.16 Total Interest Revenues 192,000.00 45,696.65 378,343.48 (186,343.48)(97.05)%278,873.16 Miscellaneous revenues Recycled Revenue 0.00 0.00 22,201.21 (22,201.21)0.00%3,208.00 Miscellaneous Revenues 0.00 20.00 2,810.71 (2,810.71)0.00%9,110.29 Total Miscellaneous revenues 0.00 20.00 25,011.92 (25,011.92)0.00%12,318.29 TOTAL REVENUES 41,499,109.28 1,693,701.63 28,516,705.41 12,982,403.87 31.28%25,002,371.28 Sale of capital assets GAIN Sale of Assets - Gain(Loss) 0.00 9,148.80 70,891.37 (70,891.37)0.00%70,402.67 Total Sale of capital assets GAIN 0.00 9,148.80 70,891.37 (70,891.37)0.00%70,402.67 TOTAL REVENUES plus Sale of Assets 41,499,109.28 1,702,850.43 28,587,596.78 12,911,512.50 31.11%25,072,773.95 13 of 63 Revenue City of Meridian Community Development Services Year End Change to Fund Balance Forecast FY2017 for Month Ending 06/30/2017 Total Original Budget Total Budget YTD Actual YTD Projected TOTAL DEV. SVCS. REVENUE Commercial Permits 850,000$ 637,500$ 1,047,713$ 1,200,000$ All other Permits 2,665,000$ 1,998,750$ 3,392,462$ 4,000,000$ Planning Revenue 200,000$ 150,000$ 316,012$ 350,000$ Miscellaneous Revenue -$ -$ 340$ 340$ Total Revenues 3,715,000$ 2,786,250$ 4,756,527$ 6,342,036$ TOTAL DEVELOPMENT SERVICE FUND Revenue 3,715,000$ 2,786,250$ 4,756,527$ 6,342,036$ PC 1,384,470$ 1,038,353$ 993,885$ 1,325,180$ OE 2,136,335$ 1,602,251$ 1,822,964$ 2,430,619$ Net Operating to Fund Balance 194,195$ 145,646$ 1,939,679$ 2,586,238$ CO & Interfund Transfers 74,109$ 55,582$ 29,964$ 39,952$ Total Change to Fund Balance 120,086$ 90,064$ 1,909,715$ 2,546,286$ FY2003 Transfer to Capital Improvement Fund $585,467 FY2004 Transfer to Capital Improvement Fund $799,548 FY2005 Transfer to Capital Improvement Fund $1,897,123 FY2006 Transfer to Capital Improvement Fund $2,815,539 FY2007 Transfer to Capital Improvement Fund $2,172,405 FY2008 Transfer to Capital Improvement Fund $0 FY2009 Transfer to Capital Improvement Fund $0 FY2010 Transfer to Capital Improvement Fund $0 FY2011 Transfer to Capital Improvement Fund $600,722 FY2012 Transfer to Capital Improvement Fund $2,044,914 FY2013 Transfer to Capital Improvement Fund $1,592,539 FY2014 Transfer to Capital Improvement Fund $1,391,676 FY2015 Transfer to Capital Improvement Fund $1,652,245 FY2016 Transfer to Capital Improvement Fund $2,275,054 TOTAL $17,827,232 14 of 63 CommDevForecast City of Meridian Community Development Services Budget to Actual Year to Date Comparisons FY2017 for Month Ending 06/30/2017 Total Budget Total Budget YTD Actual YTD YTD Variance $YTD Variance %PYTD Actual PYTD Variance $ ADMINISTRATION Personnel Costs 219,140$ 164,355$ 152,384$ 11,971$ 7%138,835$ 13,549$ Operating Expenses 147,151$ 110,364$ 36,314$ 74,050$ 67%24,741$ 11,573$ Total PC & OE 366,291$ 274,719$ 188,697$ 86,021$ 31%163,576$ 25,122$ Interfund Transfers 74,362$ 55,771$ 51,533$ 4,239$ 8%52,477$ (944)$ Fund Balance Transfer -$ 2,275,054$ 3,043,921$ PLANNING Personnel Costs 585,917$ 439,438$ 420,119$ 19,319$ 4%406,386$ 13,733$ Operating Expenses 69,400$ 52,050$ 16,582$ 35,468$ 68%29,263$ (12,680)$ Total PC and OE 655,317$ 491,488$ 436,701$ 54,787$ 11%435,648$ 1,053$ BUILDING Personnel Costs 456,178$ 342,134$ 334,494$ 7,640$ 2%327,945$ 6,549$ Operating Expenses 1,754,933$ 1,316,200$ 1,723,184$ (406,985)$ -31%1,481,410$ 241,774$ Total PC & OE 2,211,111$ 1,658,334$ 2,057,678$ (399,344)$ -24%1,809,354$ 248,324$ Capital Outlay 28,317$ 21,238$ -$ 21,238$ 100%-$ -$ Interfund Transfers (57,254)$ (42,941)$ (42,232)$ (709)$ 2%(42,221)$ (11)$ ECONOMIC DEVLP Personnel Costs 123,235$ 92,426$ 86,889$ 5,538$ 6%84,501$ 2,388$ Operating Expenses 164,850$ 123,638$ 46,884$ 76,754$ 62%52,331$ (5,447)$ Total PC & OE 288,085$ 216,064$ 133,772$ 82,292$ 38%136,832$ (3,060)$ Interfund Transfers 28,684$ 21,513$ 20,663$ 850$ 4%18,359$ 2,304$ TOTAL DEVELOPMENT SERVICE FUND Personnel Costs 1,384,470$ 1,038,353$ 993,885$ 44,469$ 4%957,666$ 36,218$ Operating Expenses 2,136,335$ 1,602,251$ 1,822,964$ (220,713)$ -14%1,587,744$ 235,220$ Total PC and OE 3,520,805$ 2,640,604$ 2,816,849$ (176,244)$ -7%2,545,410$ 271,438$ Capital Outlay 28,317$ 21,238$ -$ 21,238$ 100%-$ -$ Interfund Transfers 45,792$ 34,344$ 29,964$ 4,380$ 13%28,615$ 1,349$ Fund Balance Transfer -$ 2,275,054$ 3,043,921$ NOTE: Interfund Transfers = 25.42% of City Hall costs transfer to Community Development Services Budget to Actual Actual City of Meridian Building Department Permit Revenue compared to Building Inspectors Expense FY2017 for Month Ending 06/30/2017 % of Permit Fee Inspectors Gross Revenue Inspector Expense Rev. vs Exp.that Goes to City Building Inspections 2,964,172$ 684,254$ 2,279,918$ 77% Mechanical Inspections 456,577$ 274,866$ 181,711$ 40% Electrical Inspections 288,696$ 213,875$ 74,821$ 26% Plumbing Inspections 376,413$ 228,482$ 147,931$ 39% Fire Inspections 363,902$ 297,748$ 66,153$ 18% Total 4,449,760$ 1,699,225$ 2,750,535$ 62% 15 of 63 CommDev City of Meridian Community Development Services FY2017 for Month Ending 6/30/2017 $1,118,733$1,316,153 $659,439 $372,654 $782,182 $1,136,207 $1,371,078 $1,299,887 $1,351,310$1,354,607 $1,047,713 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 YTD Dollar Sales Commercial Building Permits Sold 849 606 562 562 483 768 913 765 990 1,368 1,005 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 YTD Annual # Residential Building Permits Sold 43 210 0 0 48 196 390 604 450 188 506 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 YTD Annual # Multi-Family Units Building Permits Sold 16 of 63 CommDevGraphs City of Meridian Overtime Graphs FY2017 for Month Ending 6/30/2017 Projected for FY2017 TOTAL BUDGET ACTUAL YTD The Fire Chief breaks out OT (overtime) budget into 3 components 1. Overtime budget for Training 2. Overtime budget for Admin meetings or projects, and 3. Overtime budget for mandatory Extra Shift staffing January February March April May June July August September TOTAL Projected Actual Budget Police October November December January February March April May June July August September TOTAL Projected Actual Budget Fire October November December January February March April May June July August September TOTAL Projected Actual Budget PW&MUBS NOTE: SNOW-MAGEDDON caused excessive OT in January 2017 FY2014 FY2015 FY2016 FY2017 405,276 456,448 551,287 489,765 387,714 427,465 456,000 569,059 653,020 Police Department Overtime Projected Actual Budget Actual FY2014 FY2015 FY2016 FY2017 601,462 737,218 587,267 436,719 459,790 634,804 634,804 395,232 582,292 Fire Department Overtime Projected Actual Budget Actual FY2014 FY2015 FY2016 FY2017 32,473 30,065 38,188 32,595 10,677 10,991 26,658 31,278 43,461 Water Department Overtime Projected Actual Budget Actual FY2014 FY2015 FY2016 FY2017 46,944 50,504 50,302 44,001 42,151 42,911 47,521 47,74958,668 WWTP Overtime Projected Actual Budget Actual FY2014 FY2015 FY2016 FY2017 21,711 25,361 30,001 41,778 19,062 19,396 19,699 20,245 55,704 Parks Department Overtime Projected Actual Budget Actual $0 $200,000 $400,000 $600,000 Project ed Actual Budget Fire Projection vs OT Budget Training OT Admin OT ExShift Staffing 17 of 63 OT City of Meridian Volunteer Hours FY2017 for Month Ending 6/30/2017 MONTH Parks General Police Fire Mayor Comm Dev Clerk Total October 832 95 79 296 1,591 30 48 2,970 November 388 111 65 47 992 37 44 1,683 December 852 57 104 31 1,167 76 31 2,317 January 324 72 65 40 475 71 36 1,083 February 334 152 73 354 370 23 71 1,376 March 509 104 80 181 175 44 54 1,146 April 630 107 78 30 229 59 26 1,159 May 1,099 121 113 24 251 52 38 1,697 June 908 105 99 148 374 77 24 1,735 July 0 August 0 September 0 TOTAL 5,875 923 755 1,151 5,623 467 372 15,164 GRAND TOTAL YTD 15,164 18 of 63 Volunteers City of Meridian Vacancy Report June 2017 Position Position Number FTE Fund Department HR Status Position Vacant Date Position Posted Date Position Start Date Management Analyst 426 1 Enterprise PW Interviews in progress 4/21/2017 5/2/2017 Not yet filled Public Works Communications Specialist 359 1 Enterprise PW Interviews in progress 12/9/2016 4/28/2017 Not yet filled Staff Engineer II 315 1 Enterprise PW Internal Promotion 7/25/2016 8/30/2016 7/10/2017 Water Quality Specialist III 255 1 Enterprise PW-Water Accepting Applications 6/26/2017 6/26/2017 Not yet filled Collection System Manager 97 1 Enterprise PW-WW Internal Promotion 7/14/2016 8/10/2016 7/1/2017 Wastewater Superintendent 36 1 Enterprise PW-WW Accepting Applications 6/21/2017 6/27/2017 Not yet filled Fire Inspector 174 1 General Fire Selection in progress 5/2/2017 5/12/2017 Not yet filled Fire Fighter 465 1 General Fire No request to fill at this time 11/2/2016 Not yet requested Not yet filled Police Officer 457 1 General Police Interviews Scheduled 3/27/2017 4/4/2017 Not yet filled Police Officer 15 1 General Police Interviews Scheduled 6/20/2017 4/4/2017 Not yet filled Police Officer 138 1 General Police Interviews Scheduled 3/29/2017 4/4/2017 Not yet filled Internal Auditor 452 1 General Council No request to fill at this time New position as of 10/01/2015 Not yet requested Not yet filled Code Enforcement Officer 201 1 General Police Backgrounds in Progress 12/9/2016 11/15/2016 Not yet filled TOTAL FTE 13 19 of 63 VacantPositions City of Meridian Interfund Transfers FY2017 Effective Date General Fund Enterprise Fund transfer expense to ENTERPRISE FUND (water & sewer fund) 15% of Mayor's Office personnel costs (except Mayor wage & benefits) transfer to Enterprise Fund FY2010 (reduces expense)increases expense 50% of Finance expenses transfer to Enterprise Fund FY2000 (reduces expense)increases expense 50% of HR expenses transfer to Enterprise Fund FY2002 (reduces expense)increases expense 50% of IT expenses transfer to Enterprise Fund FY2004 (reduces expense)increases expense 50% of Legal expenses transfer to Enterprise Fund FY2012 (reduces expense)increases expense 50% of IT Capital expense transfer to Enterprise Fud FY2016 (reduces expense)increases expense transfer City Hall costs to the following: 13% Fire Department in the General Fund FY2009 transfers all in this fund 8.42% Parks & Recreation in the General Fund FY2009 transfers all in this fund 12.92% Community Development in the General Fund FY2009 transfers all in this fund 23.08% Public Works in the Enterprise Fund FY2009 (reduces expense)increases expense Personnel Transfers: Bldg Dept Mgr 50% from Building Department to Public Works FY2009 (reduces expense)increases expense Capital Projects Mgr 50% from Other Govt to Public Works FY2009 (reduces expense)increases expense Communications Mgr 50% from Other Govt to Public Works FY2003 (reduces expense)increases expense 20 of 63 Transfers City of Meridian IMPACT FUND BALANCE as of 06/30/2017 Account #Account Description Total Budget - Original Total Budget - Revised Current Year Actual Budget Remaining 2110 - Police Department REVENUES 34777 Impact Rev - Multifamily 0.00 0.00 67,045.68 (67,045.68) 34780 Commercial Impact Revenue 20,000.00 0.00 71,273.72 (51,273.72) 34781 Residential Impact Revenue 176,436.00 0.00 136,102.16 40,333.84 Total REVENUES 196,436.00 0.00 274,421.56 (77,985.56) TOTAL EXPENDITURES 0.00 0.00 0.00 0.00 2210 - Fire Department REVENUES 34777 Impact Rev - Multifamily 0.00 0.00 272,228.58 (272,228.58) 34780 Commercial Impact Revenue 60,000.00 0.00 295,276.84 (235,276.84) 34781 Residential Impact Revenue 500,000.00 0.00 552,723.21 (52,723.21) Total REVENUES 560,000.00 0.00 1,120,228.63 (560,228.63) 54000 Equipment & Supplies 20,000.00 0.00 0.00 20,000.00 TOTAL EXPENDITURES 20,000.00 0.00 0.00 20,000.00 5200 - Parks & Recreation REVENUES 34777 Impact Rev - Multifamily 0.00 0.00 349,154.88 (349,154.88) 34781 Residential Impact Revenue 1,038,000.00 0.00 1,083,962.16 (45,962.16) 34920 Cash Donation for Capital Outlay 0.00 425,000.00 0.00 425,000.00 36100 Interest Earnings 15,000.00 0.00 95,248.91 (80,248.91) Total REVENUES 1,053,000.00 425,000.00 1,528,365.95 (50,365.95) 55102 Investment Services 0.00 0.00 1,698.17 (1,698.17) 92000 Cap Outlay - Bldgs & Struct 638,000.04 (638,000.04)0.00 0.00 93415 Borup Property construction 71,859.24 0.00 160.00 71,699.24 96925 Keith Bird Legacy Park construction 637,294.92 963,498.04 331,823.17 1,268,969.79 96927 77 acre South Park 735,221.76 (38,592.30)111,514.02 585,115.44 96928 Reta Huskey Park Construction 1,461,010.20 88,439.43 444,676.47 1,104,773.16 96929 Hillsdale Park Construction 1,459,923.72 270,336.84 419,164.28 1,311,096.28 0.00 TOTAL EXPENDITURES 5,003,309.88 645,681.97 1,309,036.11 4,339,955.74 TOTAL BUDGETED EXPENDITURES for FY2017 5,023,309.88 Dept FY2017 beginning fund balance FY2017 net change YTD Fund Balance YTD Police Department $ 801,948.00 274,421.56 1,076,369.56$ Fire Department $ 3,597,216.00 1,120,228.63 4,717,444.63$ Parks & Recreation $ 7,626,318.00 219,329.84 7,845,647.84$ TOTAL IMPACT FUND BALANCE 12,025,482.00 1,613,980.03 13,639,462.03 2.00 21 of 63 ImpactFund City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Council 1120 - Council Council PERSONNEL COSTS Council Administrative Wages 61,000 0 5,083 45,750 15,250 25.00%46,333 Council Wages 79,997 (70,000)0 0 9,997 100.00%0 Council FICA (7.65%)10,786 0 315 2,786 8,000 74.17%2,868 Council PERSI 15,961 0 575 5,179 10,782 67.55%4,962 Council Workers' Comp 516 0 0 46 470 91.06%48 Council Employee Insurance 99,400 0 6,190 56,864 42,535 42.79%51,755 Council Total PERSONNEL COSTS 267,660 (70,000)12,164 110,625 87,035 44.03%105,966 Council Council OPERATING COSTS Council Office Expense 500 0 0 9 491 98.20%685 Council Employee Coffee & Misc 420 0 0 235 185 43.97%162 Council Community Events Expenses 0 0 0 0 0 0.00%39 Council Professional Services 0 0 0 0 0 0.00%300 Council Pagers/Radios/Communications 0 0 21 219 (219)0.00%209 Council Business Meals 3,000 0 70 1,079 1,921 64.02%2,939 Council Mileage & Parking Reimbursement 100 0 29 29 71 70.98%28 Council Employee Seminars/Training 7,405 0 0 2,843 4,562 61.60%3,721 Council Travel - Transportation 3,320 0 0 1,278 2,042 61.51%1,357 Council Travel - Lodging 5,611 0 0 3,085 2,526 45.01%2,258 Council Travel - Per Diem 2,044 0 0 814 1,230 60.17%865 Council City Training Classes 0 0 0 0 0 0.00%920 Council Printing/Binding/Engraving 0 0 0 0 0 0.00%80 Council Holiday Expense 105 0 0 0 105 100.00%0 Council Total OPERATING COSTS 22,505 0 120 9,592 12,913 57.38%13,562 Council Council DEPT EXPENDITURES 290,165 (70,000)12,284 120,216 99,948 45.39%119,529 Council Council Transfers Council Personnel transfer interfund (39,998)0 0 0 (39,998)100.00%0 Council Total Transfers (39,998)0 0 0 (39,998)100.00%0 Council Council TOTAL EXPENDITURES 250,167 (70,000)12,284 120,216 59,950 33.27%119,529 Council Page 22 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Clerk 1140 - City Clerk Clerk REVENUES Clerk Liquor License Revenues 66,970 0 250 72,663 (5,693)(8.50)%71,600 Clerk Misc Licenses/Permits Revenues 10,000 0 2,635 15,398 (5,398)(53.97)%15,500 Clerk Dept Svc Fees 40,000 (40,000)0 0 0 0.00%0 Clerk Passport Revenues 0 40,000 7,925 55,325 (15,325)(38.31)%46,225 Clerk Reimbursement Revenues 0 0 0 50 (50)0.00%0 Clerk Miscellaneous Revenues 0 0 20 20 (20)0.00%320 Clerk Total REVENUES 116,970 0 10,830 143,455 (26,485)(22.64)%133,645 Clerk Clerk PERSONNEL COSTS Clerk Wages 357,253 26,560 32,146 272,844 110,969 28.91%251,061 Clerk Overtime Wages 916 0 0 103 813 88.74%174 Clerk FICA (7.65%)27,400 2,032 2,345 19,979 9,453 32.11%18,060 Clerk PERSI 40,545 3,007 3,639 30,898 12,654 29.05%28,440 Clerk Workers' Comp 1,175 72 0 552 695 55.71%410 Clerk Employee Insurance 99,400 10,650 7,737 68,981 41,069 37.31%68,092 Clerk Total PERSONNEL COSTS 526,689 42,321 45,867 393,356 175,653 30.87%366,236 Clerk Clerk OPERATING COSTS Clerk Office Expense 3,700 0 318 2,737 963 26.01%3,581 Clerk Copier Expense 7,081 0 524 4,538 2,543 35.91%4,698 Clerk Employee Coffee & Misc 420 0 0 140 280 66.70%217 Clerk Codification Expenses 6,000 0 0 3,419 2,581 43.01%6,343 Clerk Software Maintenance 25,522 0 9,150 11,496 14,026 54.95%3,841 Clerk Electronics Expense (under $5000)1,000 0 0 67 933 93.29%615 Clerk Software Acquisition & Licenses (under $25,000)0 0 0 0 0 0.00%299 Clerk Furniture & Furnishings 500 0 460 460 40 8.00%7,339 Clerk Computers & Printers (IT use only)3,850 0 0 0 3,850 100.00%2,625 Clerk Contracted Labor 20,000 0 2,202 12,882 7,118 35.59%12,654 Clerk Background/Employment Testing 6,000 0 718 2,719 3,281 54.68%2,743 Clerk Telephone/Internet 0 0 0 0 0 0.00%433 Clerk Postage & Mailings 6,300 0 847 4,916 1,384 21.97%4,730 Clerk Pagers/Radios/Communications 0 0 0 0 0 0.00%70 Clerk Cellphone Expense 600 0 (34)300 300 50.00%120 Clerk Business Meals 100 0 0 25 75 74.98%40 Clerk Mileage & Parking Reimbursement 0 0 5 10 (10)0.00%12 Clerk Employee Seminars/Training 4,760 0 0 945 3,815 80.14%178 Clerk Travel - Transportation 500 0 0 0 500 100.00%283 Clerk Travel - Lodging 350 0 0 0 350 100.00%509 Clerk Travel - Per Diem 201 0 0 0 201 100.00%333 Page 23 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Clerk City Training Classes 0 0 0 0 0 0.00%153 Clerk Legal Notices 2,000 0 0 256 1,744 87.20%180 Clerk Printing/Binding/Engraving 0 0 0 0 0 0.00%348 Clerk Dues,Licenses,Publications 90 0 0 90 0 0.00%135 Clerk Holiday Expense 105 0 0 114 (9)(8.09)%105 Clerk Elections 100 0 0 0 100 100.00%0 Clerk Bank & Merchant Charges 0 0 0 0 0 0.00%(1) Clerk Total OPERATING COSTS 89,179 0 14,190 45,114 44,065 49.41%52,585 Clerk Clerk DEPT EXPENDITURES 615,868 42,321 60,057 438,470 219,719 33.38%418,821 Clerk Clerk TOTAL EXPENDITURES 615,868 42,321 60,057 438,470 219,719 33.38%418,821 Clerk Page 24 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Mayor 1310 - Mayor's Office Mayor REVENUES Mayor Reimbursement Revenues 0 1,232 0 2,739 (1,507)(122.34)%0 Mayor Community Event Rev/Sponsorship 20,000 9,320 0 29,070 250 0.85%26,480 Mayor Donations (plus project code)5,000 11,015 0 5,216 10,799 67.43%15,428 Mayor Total REVENUES 25,000 21,567 0 37,025 9,542 20.49%41,908 Mayor Mayor PERSONNEL COSTS Mayor Administrative Wages 90,959 0 7,580 67,134 23,825 26.19%63,938 Mayor Wages 221,010 4,392 17,760 164,851 60,551 26.86%160,669 Mayor Overtime Wages 0 0 0 0 0 0.00%70 Mayor FICA (7.65%)23,866 336 1,853 16,871 7,331 30.29%16,189 Mayor PERSI 35,315 497 2,868 25,513 10,299 28.75%25,392 Mayor Workers' Comp 1,284 20 0 387 917 70.30%396 Mayor Employee Insurance 71,000 0 6,036 54,002 16,998 23.94%57,242 Mayor Total PERSONNEL COSTS 443,434 5,245 36,096 328,759 119,920 26.73%323,895 Mayor Mayor OPERATING COSTS Mayor Office Expense 2,750 0 112 798 1,952 70.99%813 Mayor Copier Expense 2,400 0 136 881 1,519 63.27%(113) Mayor Employee Coffee & Misc 600 0 17 192 408 68.02%167 Mayor Fuels - Gas 1,500 0 98 506 994 66.26%473 Mayor Clothing Expense 1,000 0 0 992 8 0.80%750 Mayor Community Events Expenses 8,300 13,735 1,916 16,687 5,348 24.26%9,728 Mayor Vehicle Repair 500 0 0 0 500 100.00%25 Mayor Vehicle Maintenance 500 0 0 76 424 84.83%207 Mayor Software Maintenance 1,973 0 0 560 1,413 71.61%836 Mayor Misc Contributions 0 1,019 0 1,018 1 0.08%0 Mayor Scholarships 0 4,000 1,000 1,000 3,000 75.00%0 Mayor Electronics Expense (under $5000)500 0 0 122 379 75.69%0 Mayor Furniture & Furnishings 500 0 75 75 425 85.00%0 Mayor Computers & Printers (IT use only)2,000 0 0 0 2,000 100.00%974 Mayor Professional Services 5,000 (1,000)0 0 4,000 100.00%0 Mayor Contracted Labor 100 0 0 0 100 100.00%0 Mayor Postage & Mailings 1,250 0 11 298 953 76.20%525 Mayor Pagers/Radios/Communications 240 0 61 216 24 10.09%159 Mayor Cellphone Expense 2,400 0 152 1,448 952 39.64%1,560 Mayor Business Meals 2,500 785 334 1,829 1,456 44.31%2,038 Mayor Mileage & Parking Reimbursement 250 0 97 204 46 18.58%129 Mayor Employee Seminars/Training 10,475 (90)750 4,777 5,608 53.99%5,324 Mayor Travel - Transportation 7,828 2,460 2,297 8,667 1,621 15.75%5,807 Page 25 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Mayor Travel - Lodging 9,624 2,325 3,080 10,975 974 8.14%8,259 Mayor Travel - Per Diem 2,835 (622)464 1,700 513 23.18%1,128 Mayor City Training Classes 0 0 0 0 0 0.00%307 Mayor Advertising/Promotional/Outreach 250 0 0 20 230 91.99%0 Mayor Printing/Binding/Engraving 600 0 230 844 (244)(40.59)%4,099 Mayor Bldg & Structures Rental & Lease 350 0 0 0 350 100.00%0 Mayor Dues,Licenses,Publications 1,157 0 104 1,098 59 5.08%1,408 Mayor Holiday Expense 75 0 0 75 0 0.00%275 Mayor Volunteer Appreciation expense 550 0 0 0 550 100.00%0 Mayor Total OPERATING COSTS 68,007 22,612 10,933 55,057 35,562 39.24%44,876 Mayor Mayor DEPT EXPENDITURES 511,441 27,857 47,029 383,817 155,481 28.83%368,771 Mayor Mayor Transfers Mayor Personnel transfer interfund (77,587)0 (6,121)(55,017)(22,570)29.08%(50,803) Mayor Total Transfers (77,587)0 (6,121)(55,017)(22,570)29.09%(50,803) Mayor Mayor TOTAL EXPENDITURES 433,854 27,857 40,908 328,800 132,912 28.78%317,968 Mayor Page 26 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Finance 1500 - Finance Department Finance PERSONNEL COSTS Finance Wages 614,934 (26,560)47,564 429,470 158,904 27.00%481,245 Finance Overtime Wages 0 0 0 65 (65)0.00%90 Finance FICA (7.65%)47,042 (2,032)3,475 31,409 13,601 30.21%35,290 Finance PERSI 69,610 (3,007)5,384 48,623 17,980 26.99%52,570 Finance Workers' Comp 2,525 (72)0 751 1,703 69.40%794 Finance Employee Insurance 142,000 (10,650)9,331 84,004 47,346 36.04%87,473 Finance Total PERSONNEL COSTS 876,111 (42,321)65,754 594,323 239,468 28.72%657,461 Finance OPERATING COSTS Finance Office Expense 5,000 0 582 4,755 245 4.90%3,265 Finance Employee Coffee & Misc 600 0 0 415 185 30.90%64 Finance Software Maintenance 15,924 15,000 0 21,231 9,693 31.34%10,816 Finance Electronics Expense (under $5000)450 0 0 309 141 31.42%391 Finance Software Acquisition & Licenses (under $25,000)36,000 (15,000)0 14,677 6,323 30.10%1,584 Finance Furniture & Furnishings 500 0 0 0 500 100.00%763 Finance Computers & Printers (IT use only)4,000 0 0 0 4,000 100.00%0 Finance Professional Services 0 0 0 0 0 0.00%2,071 Finance Audit & Accounting Services 52,500 0 0 47,000 5,500 10.47%46,000 Finance Investment Services 20,000 0 1,358 12,171 7,829 39.14%12,100 Finance Postage & Mailings 2,800 0 173 1,644 1,156 41.29%1,387 Finance Cellphone Expense 600 0 37 371 229 38.18%345 Finance Business Meals 640 0 0 25 615 96.09%52 Finance Mileage & Parking Reimbursement 0 0 79 165 (165)0.00%92 Finance Employee Seminars/Training 11,634 0 1,000 4,644 6,990 60.08%4,097 Finance Travel - Transportation 1,000 0 0 0 1,000 100.00%0 Finance Travel - Lodging 1,750 0 0 0 1,750 100.00%515 Finance Travel - Per Diem 600 0 0 0 600 100.00%244 Finance City Training Classes 0 0 0 0 0 0.00%153 Finance Advertising/Promotional/Outreach 0 0 0 95 (95)0.00%0 Finance Legal Notices 3,000 0 0 207 2,793 93.11%206 Finance Printing/Binding/Engraving 5,000 0 0 4,121 879 17.58%3,721 Finance Dues,Licenses,Publications 3,001 0 (100)880 2,121 70.67%1,950 Finance Holiday Expense 150 0 0 119 31 20.85%140 Finance Bank & Merchant Charges 0 0 (5,577)167 (167)0.00%32 Finance Total OPERATING COSTS 165,149 0 (2,448)112,994 52,155 31.58%89,988 Finance DEPT EXPENDITURES 1,041,260 (42,321)63,306 707,317 291,622 29.19%747,449 Finance Transfers Finance Personnel transfer interfund (438,056)0 (32,877)(297,161)(140,895)32.16%(328,731) Page 27 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Finance Operating transfer interfund (82,574)0 1,933 (43,477)(39,097)47.34%(38,867) Finance Total Transfers (520,630)0 (30,944)(340,639)(179,992)34.57%(367,598) Finance TOTAL EXPENDITURES 520,630 (42,321)32,362 366,678 111,631 23.33%379,851 Page 28 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual IT 1510 - Information Technology IT PERSONNEL COSTS IT Wages 931,969 0 74,653 653,543 278,426 29.87%574,801 IT Wages - Seasonal/Parttime 19,200 0 1,330 10,454 8,747 45.55%4,464 IT Overtime Wages 110 13,042 1,114 6,600 6,552 49.81%0 IT FICA (7.65%)72,772 998 5,541 48,293 25,477 34.53%42,024 IT PERSI 105,510 1,476 8,577 74,396 32,590 30.46%64,833 IT Workers' Comp 6,819 306 0 1,654 5,471 76.78%1,123 IT Employee Insurance 213,000 0 17,199 151,965 61,035 28.65%137,619 IT Total PERSONNEL COSTS 1,349,380 15,822 108,415 946,905 418,297 30.64%824,865 IT IT OPERATING COSTS IT Office Expense 1,200 0 33 628 572 47.69%410 IT Copier Expense 4,000 0 59 704 3,296 82.39%320 IT Employee Coffee & Misc 1,080 0 4 576 504 46.69%430 IT Safety Expense 100 0 0 84 16 16.01%0 IT Fuels - Gas 800 0 0 372 428 53.54%340 IT Vehicle Repair 500 0 0 422 78 15.59%405 IT Vehicle Maintenance 500 0 0 284 216 43.16%54 IT Software Maintenance 143,005 0 7,738 123,464 19,541 13.66%108,648 IT Equipment & Supplies 100 0 0 79 21 21.24%0 IT Electronics Expense (under $5000)40,000 (5,000)10 28,283 6,717 19.19%11,385 IT Software Acquisition & Licenses (under $25,000)51,461 5,000 105 28,237 28,224 49.98%28,180 IT Furniture & Furnishings 11,800 0 0 10,398 1,402 11.88%2,694 IT Computers & Printers (IT use only)8,600 0 0 86 8,514 98.99%19,239 IT Professional Services 30,000 0 12,500 12,511 17,489 58.29%0 IT Telephone/Internet 17,800 0 1,262 11,356 6,444 36.20%11,316 IT Postage & Mailings 150 0 14 95 55 36.46%0 IT Pagers/Radios/Communications 1,800 0 146 1,460 340 18.86%1,153 IT Cellphone Expense 4,200 0 258 2,322 1,878 44.71%1,804 IT Business Meals 100 0 0 0 100 100.00%0 IT Mileage & Parking Reimbursement 100 0 0 20 80 79.99%39 IT Employee Seminars/Training 44,500 0 51 25,920 18,580 41.75%11,432 IT Travel - Transportation 8,000 0 0 1,529 6,471 80.89%3,189 IT Travel - Lodging 5,500 0 0 2,400 3,100 56.36%3,329 IT Travel - Per Diem 2,600 0 0 1,714 886 34.07%1,546 IT Printing/Binding/Engraving 100 0 0 0 100 100.00%0 IT Dues,Licenses,Publications 0 0 0 135 (135)0.00%0 IT Holiday Expense 270 0 0 270 0 0.00%231 IT Total OPERATING COSTS 378,266 0 22,180 253,349 124,917 33.02%206,143 IT Page 29 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual IT Capital Outlay IT Capital - Computers & Printers 20,000 0 0 0 20,000 100.00%29,131 IT Total Capital Outlay 20,000 0 0 0 20,000 100.00%29,131 IT IT DEPT EXPENDITURES 1,747,646 15,822 130,595 1,200,253 563,215 31.93%1,060,138 IT IT IT Transfers IT Personnel transfer interfund (674,690)0 (54,207)(473,452)(201,238)29.82%(412,432) IT Operating transfer interfund (199,133)0 (11,090)(123,675)(75,458)37.89%(117,423) IT Total Transfers (873,823)0 (65,298)(597,127)(276,696)31.66%(529,855) IT IT TOTAL EXPENDITURES 873,823 15,822 65,298 603,126 286,519 32.20%530,283 IT Page 30 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Legal 1520 - Legal Dept Legal PERSONNEL COSTS Legal Wages 501,973 0 41,208 377,722 124,251 24.75%368,662 Legal FICA (7.65%)38,401 0 3,007 27,432 10,969 28.56%26,837 Legal PERSI 56,823 0 4,665 42,758 14,065 24.75%41,733 Legal Workers' Comp 1,342 0 0 409 933 69.53%405 Legal Employee Insurance 72,315 0 5,190 49,823 22,492 31.10%53,379 Legal Total PERSONNEL COSTS 670,854 0 54,070 498,143 172,711 25.74%491,016 Legal Legal OPERATING COSTS Legal Office Expense 2,500 0 0 1,492 1,008 40.32%1,760 Legal Employee Coffee & Misc 300 0 0 76 224 74.70%48 Legal Software Maintenance 1,546 0 0 840 706 45.65%1,163 Legal Electronics Expense (under $5000)500 0 0 436 64 12.82%0 Legal Furniture & Furnishings 500 0 0 0 500 100.00%0 Legal Computers & Printers (IT use only)800 0 0 0 800 100.00%974 Legal Professional Services 0 20,500 2,500 2,500 18,000 87.80%0 Legal Legal Services 30,000 40,000 0 59,023 10,977 15.68%33,451 Legal Postage & Mailings 150 0 5 66 84 56.11%55 Legal Pagers/Radios/Communications 240 0 21 178 62 25.89%159 Legal Cellphone Expense 1,800 0 84 756 1,044 58.00%882 Legal Business Meals 100 0 0 54 46 45.98%107 Legal Mileage & Parking Reimbursement 100 0 0 48 52 51.73%105 Legal Employee Seminars/Training 4,000 0 85 899 3,101 77.52%1,023 Legal Travel - Transportation 1,000 0 0 0 1,000 100.00%257 Legal Travel - Lodging 1,000 0 0 0 1,000 100.00%847 Legal Travel - Per Diem 500 0 0 0 500 100.00%320 Legal City Training Classes 0 0 0 0 0 0.00%153 Legal Printing/Binding/Engraving 150 0 0 0 150 100.00%0 Legal Dues,Licenses,Publications 10,162 0 0 5,533 4,629 45.55%8,163 Legal Holiday Expense 75 0 0 72 3 3.53%85 Legal Total OPERATING COSTS 55,423 60,500 2,695 71,973 43,950 37.91%49,551 Legal Legal DEPT EXPENDITURES 726,277 60,500 56,765 570,115 216,661 27.53%540,567 Legal Legal Transfers Legal Personnel transfer interfund (335,427)0 (27,035)(249,071)(86,356)25.74%(245,508) Legal Operating transfer interfund (27,712)0 (1,347)(5,869)(21,843)78.82%(7,998) Legal Total Transfers (363,139)0 (28,382)(254,940)(108,199)29.80%(253,506) Legal Legal TOTAL EXPENDITURES 363,138 60,500 28,382 315,175 108,462 25.60%287,060 Page 31 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual HR 1540 - Human Resources HR REVENUES HR Reimbursement Revenues 0 0 10 20 (20)0.00%0 HR Total REVENUES 0 0 10 20 (20)0.00%0 HR HR PERSONNEL COSTS HR Wages 254,431 0 21,794 194,186 60,245 23.67%184,786 HR Wages - Seasonal/Parttime 20,000 0 3,444 3,444 16,556 82.77%2,599 HR FICA (7.65%)20,994 0 1,830 14,255 6,739 32.09%13,609 HR PERSI 28,802 0 2,467 21,982 6,820 23.67%20,090 HR Workers' Comp 741 0 0 302 439 59.28%304 HR Employee Insurance 136,000 0 10,445 94,135 41,865 30.78%90,230 HR Total PERSONNEL COSTS 460,968 0 39,980 328,304 132,664 28.78%311,618 HR HR OPERATING COSTS HR Office Expense 4,500 0 113 4,177 323 7.18%3,546 HR Copier Expense 5,526 0 444 4,399 1,127 20.39%4,982 HR Employee Coffee & Misc 300 0 0 (3)303 101.03%207 HR Software Maintenance 19,200 0 0 15,580 3,620 18.85%11,156 HR Electronics Expense (under $5000)500 0 0 109 391 78.27%919 HR Software Acquisition & Licenses (under $25,000)0 0 0 0 0 0.00%9,455 HR Furniture & Furnishings 500 0 0 0 500 100.00%101 HR Professional Services 38,500 14,000 6,615 11,590 40,910 77.92%13,651 HR Background/Employment Testing 11,500 0 1,500 8,345 3,155 27.43%5,397 HR Postage & Mailings 400 0 6 233 167 41.80%137 HR Pagers/Radios/Communications 240 0 0 0 240 100.00%18 HR Cellphone Expense 2,400 0 110 990 1,410 58.75%1,075 HR Business Meals 100 0 0 50 49 49.50%0 HR Mileage & Parking Reimbursement 100 0 0 12 88 87.99%12 HR Employee Seminars/Training 7,600 0 0 1,726 5,874 77.28%1,324 HR City Training Classes 34,000 6,000 330 14,648 25,352 63.38%21,149 HR Wellness Program 17,000 0 2,446 10,574 6,426 37.80%9,481 HR Advertising/Promotional/Outreach 14,000 0 494 14,017 (17)(0.11)%9,178 HR Printing/Binding/Engraving 500 0 0 713 (213)(42.67)%849 HR Dues,Licenses,Publications 8,442 0 176 7,595 847 10.03%7,845 HR Holiday Expense 75 0 0 0 75 100.00%0 HR Employee Education Reimbursement 12,000 0 1,981 5,398 6,602 55.01%8,988 HR Employee Longevity awards 5,500 0 0 1,607 3,893 70.78%653 HR Total OPERATING COSTS 182,883 20,000 14,216 101,759 101,124 49.84%110,125 HR Page 32 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual HR DEPT EXPENDITURES 643,851 20,000 54,196 430,063 233,788 35.21%421,742 HR HR Transfers HR Personnel transfer interfund (197,984)0 (19,990)(164,152)(33,832)17.08%(155,809) HR Operating transfer interfund (91,442)0 (7,340)(50,986)(40,456)44.24%(56,178) HR Total Transfers (289,426)0 (27,330)(215,138)(74,288)25.67%(211,987) HR HR TOTAL EXPENDITURES 354,425 20,000 26,867 214,925 159,500 42.59%209,755 HR Page 33 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Oth Gov 1840 - Other Govt/St Lighting Oth Gov REVENUES Oth Gov General Property Tax Revenue 28,280,322 0 670,465 18,074,261 10,206,061 36.08%15,905,447 Oth Gov Gas Franchise Revenue 600,000 0 0 642,884 (42,884)(7.14)%608,693 Oth Gov Cable TV Franchise Revenue 225,000 0 0 116,847 108,153 48.06%114,987 Oth Gov Electricity Franchise Revenue 500,000 0 0 281,231 218,769 43.75%255,115 Oth Gov Grant Revenues 356,324 373,527 35,886 152,476 577,375 79.10%74,223 Oth Gov Reimbursement Revenues 0 0 0 182 (182)0.00%0 Oth Gov State Revenue Sharing Revenue 4,500,000 0 0 2,757,619 1,742,381 38.71%2,538,251 Oth Gov State Liquor Apportionment Revenue 608,980 0 170,400 511,200 97,780 16.05%397,731 Oth Gov Restitution 0 0 0 436 (436)0.00%0 Oth Gov Meridian Downtown Development 0 0 0 0 0 0.00%5,000 Oth Gov Recycled Revenue 0 0 0 22,201 (22,201)0.00%2,077 Oth Gov Donations (plus project code)0 0 0 0 0 0.00%59,874 Oth Gov MAC Arts Commission Revenues 10,000 18,580 1,180 12,835 15,745 55.09%24,710 Oth Gov Interest Earnings 177,000 0 35,867 283,095 (106,095)(59.94)%215,063 Oth Gov Total REVENUES 35,257,626 392,107 913,798 22,855,267 12,794,466 35.89%20,201,170 Oth Gov Oth Gov PERSONNEL COSTS Oth Gov Wages 142,148 0 11,836 106,188 35,960 25.29%97,815 Oth Gov Wages - Seasonal/Parttime 6,000 0 412 3,448 2,552 42.53%3,232 Oth Gov FICA (7.65%)11,334 0 910 8,130 3,204 28.27%7,461 Oth Gov PERSI 16,091 0 1,340 12,020 4,070 25.29%11,073 Oth Gov Workers' Comp 3,009 0 0 1,010 1,999 66.43%1,083 Oth Gov Employee Insurance 28,400 0 2,350 21,140 7,260 25.56%20,855 Oth Gov Total PERSONNEL COSTS 206,982 0 16,848 151,935 55,047 26.59%141,519 Oth Gov Oth Gov OPERATING COSTS Oth Gov Office Expense 1,500 0 201 860 640 42.66%939 Oth Gov Copier Expense 7,226 (10)0 2,122 5,094 70.59%0 Oth Gov Employee Coffee & Misc 180 0 0 139 41 22.87%60 Oth Gov Safety Expense 0 0 0 640 (640)0.00%0 Oth Gov Fuels - Gas 0 0 0 0 0 0.00%51 Oth Gov Community Events Expenses 20,000 (12,961)0 7,039 0 0.00%0 Oth Gov Building Maintenance 2,500 0 167 4,139 (1,639)(65.56)%947 Oth Gov Parking/Asphalt Maintenance 2,500 0 0 0 2,500 100.00%0 Oth Gov Street Light/Signs Repairs/Maintenance 30,001 0 2,333 15,878 14,123 47.07%19,902 Oth Gov Grounds Maintenance 300 0 0 0 300 100.00%0 Oth Gov Software Maintenance 330 0 0 1,079 (749)(226.98)%313 Oth Gov Alarm Service/Sprinkler System 1,200 0 30 1,007 193 16.07%1,007 Oth Gov Historical Preservation 16,025 3,500 250 7,765 11,760 60.23%106 Page 34 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Oth Gov Misc Contributions 20,000 (15,000)0 0 5,000 100.00%0 Oth Gov Transportation Services 160,194 0 0 160,194 0 0.00%117,243 Oth Gov Senior Transportation 30,000 0 0 3,357 26,643 88.81%7,896 Oth Gov Recycle Fund Contributions 0 0 0 500 (500)0.00%0 Oth Gov Allumbaugh House 57,460 3,503 0 46,598 14,365 23.56%43,095 Oth Gov Equipment & Supplies 179,000 52,000 12,303 16,361 214,639 92.91%26,905 Oth Gov Electronics Expense (under $5000)250 3,000 0 86 3,164 97.36%0 Oth Gov Computers & Printers (IT use only)0 1,000 0 0 1,000 100.00%0 Oth Gov Professional Services 112,730 1,000 7,525 21,500 92,230 81.09%10,957 Oth Gov Arts Commission Expenses 26,501 16,833 2,192 18,349 24,985 57.65%13,621 Oth Gov Art in Public Spaces 0 650 0 0 650 100.00%0 Oth Gov Contracted Services 0 0 0 71,510 (71,510)0.00%0 Oth Gov Telephone/Internet 0 0 68 563 (563)0.00%553 Oth Gov Postage & Mailings 3,975 0 0 2,000 1,975 49.67%1,920 Oth Gov Cellphone Expense 600 0 37 430 170 28.36%725 Oth Gov Business Meals 100 0 9 9 91 90.91%41 Oth Gov Employee Seminars/Training 1,025 0 0 249 776 75.70%0 Oth Gov Travel - Transportation 650 0 0 0 650 100.00%0 Oth Gov Travel - Lodging 850 0 0 0 850 100.00%0 Oth Gov Travel - Per Diem 400 0 0 0 400 100.00%0 Oth Gov Advertising/Promotional/Outreach 7,450 0 0 6,743 707 9.48%0 Oth Gov Printing/Binding/Engraving 1,850 0 0 0 1,850 100.00%422 Oth Gov Insurance Premium/Claims 0 0 5,659 1,703 (1,703)0.00%3,025 Oth Gov Electricity - Idaho Power 320,000 0 26,495 237,526 82,474 25.77%223,900 Oth Gov Dues,Licenses,Publications 72,567 0 0 57,601 14,966 20.62%58,407 Oth Gov Irrigation Taxes 300 0 0 163 137 45.53%327 Oth Gov ADA Compliance 10,000 0 0 0 10,000 100.00%40 Oth Gov Holiday Expense 45 0 0 44 1 3.15%33 Oth Gov Miscellaneous Expense 4,130 20 3,118 3,344 806 19.42%136 Oth Gov Volunteer Appreciation expense 2,500 0 0 680 1,820 72.78%2,379 Oth Gov Grant Expenditures 356,324 370,027 40,015 163,289 563,062 77.51%111,223 Oth Gov Total OPERATING COSTS 1,450,662 423,562 100,402 853,467 1,020,757 54.46%646,173 Oth Gov Oth Gov Capital Outlay Oth Gov Capital - Signs/Art 186,694 (60,529)377 31,877 94,288 74.73%56,216 Oth Gov Total Capital Outlay 186,694 (60,529)377 31,877 94,288 74.73%56,216 Oth Gov Oth Gov DEPT EXPENDITURES 1,844,338 363,033 117,627 1,037,279 1,170,092 53.00%843,908 Oth Gov Page 35 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Oth Gov Transfers Oth Gov Oth Gov Personnel transfer interfund (103,491)0 (8,424)(75,196)(28,295)27.34%(70,759) Oth Gov Operating transfer interfund 0 (37,500)0 0 (37,500)100.00%0 Oth Gov Total Transfers (103,491)(37,500)(8,424)(75,196)(65,795)46.67%(70,759) Oth Gov Oth Gov Interfund Cash Transfers Oth Gov Operating Transfer In 0 0 0 0 0 0.00%(3,043,921) Oth Gov Transfer of Equity (37,500)37,500 0 (2,275,054)2,275,054 0.00%353,986 Oth Gov Total Interfund Cash Transfers (37,500)37,500 0 (2,275,054)2,275,054 0.00%(2,689,935) Oth Gov Oth Gov TOTAL EXPENDITURES 1,703,347 363,033 109,203 (1,312,971)3,379,351 163.53%(1,916,786) Oth Gov Page 36 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual City Hall 1850 - City Hall City Hall REVENUES City Hall Reimbursement Revenues 0 0 0 487 (487)0.00%272 City Hall Rental Income 20,000 0 1,681 15,069 4,931 24.65%14,949 City Hall Miscellaneous Revenues 0 0 0 0 0 0.00%3,207 City Hall Sale of Assets - Gain(Loss)0 0 0 0 0 0.00%2,784 City Hall Total REVENUES 20,000 0 1,681 15,556 4,444 22.22%21,212 City Hall City Hall PERSONNEL COSTS City Hall Wages 103,436 0 8,810 77,572 25,864 25.00%75,420 City Hall Overtime Wages 452 0 0 804 (352)(77.95)%982 City Hall FICA (7.65%)7,947 0 639 5,693 2,254 28.36%5,564 City Hall PERSI 11,760 0 997 8,872 2,888 24.55%8,649 City Hall Workers' Comp 3,771 0 0 1,460 2,311 61.27%1,166 City Hall Employee Insurance 28,400 0 1,986 17,829 10,571 37.22%17,463 City Hall Total PERSONNEL COSTS 155,766 0 12,433 112,231 43,535 27.95%109,243 City Hall City Hall OPERATING COSTS City Hall Office Expense 1,200 0 16 143 1,057 88.08%501 City Hall Employee Coffee & Misc 120 0 0 14 106 88.15%0 City Hall Janitorial 127,150 9,000 7,397 83,550 52,600 38.63%72,311 City Hall Safety Expense 300 0 0 28 272 90.54%0 City Hall Shop Supplies 2,500 0 5 623 1,877 75.06%1,166 City Hall Fuels - Gas 1,000 0 83 563 437 43.72%400 City Hall Clothing Expense 200 0 0 23 177 88.67%0 City Hall Medical Supplies 0 0 69 277 (277)0.00%131 City Hall Building Maintenance 109,071 53,143 8,565 57,661 104,553 64.45%78,747 City Hall Parking/Asphalt Maintenance 6,430 0 0 5,970 460 7.15%2,718 City Hall Vehicle Repair 2,000 0 0 119 1,881 94.05%277 City Hall Vehicle Maintenance 2,000 0 12 250 1,750 87.47%84 City Hall Equipment Maintenance & Repair 200 0 0 112 88 44.18%347 City Hall Alarm Service/Sprinkler System 17,177 0 377 12,957 4,220 24.56%12,320 City Hall Equipment & Supplies 4,000 0 99 2,721 1,279 31.96%632 City Hall Electronics Expense (under $5000)1,500 0 0 11 1,489 99.26%122 City Hall Software Acquisition & Licenses (under $25,000)0 0 0 0 0 0.00%370 City Hall Computers & Printers (IT use only)1,550 0 0 0 1,550 100.00%974 City Hall Telephone/Internet 350 0 173 1,458 (1,108)(316.40)%1,414 City Hall Postage & Mailings 3,492 0 892 2,501 991 28.37%2,493 City Hall Pagers/Radios/Communications 480 0 (8)127 353 73.47%0 City Hall Cellphone Expense 1,200 0 112 892 308 25.64%636 City Hall Employee Seminars/Training 3,000 0 0 0 3,000 100.00%275 Page 37 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual City Hall Travel - Transportation 500 0 0 0 500 100.00%0 City Hall Travel - Lodging 250 0 0 0 250 100.00%0 City Hall Travel - Per Diem 200 0 0 0 200 100.00%0 City Hall Legal Notices 0 0 0 73 (73)0.00%0 City Hall Printing/Binding/Engraving 2,000 0 0 170 1,831 91.52%739 City Hall Insurance Premium/Claims 21,646 0 0 19,046 2,600 12.01%21,273 City Hall Electricity - Idaho Power 95,000 0 8,190 62,461 32,539 34.25%60,258 City Hall Intermountain Gas 15,000 0 734 11,933 3,067 20.44%11,681 City Hall Equipment Rental & Lease 0 0 0 0 0 0.00%365 City Hall Bldg & Structures Rental & Lease 20,312 0 3,385 16,877 3,435 16.91%16,385 City Hall Dues,Licenses,Publications 1,378 0 180 709 669 48.54%973 City Hall Irrigation Taxes 200 0 0 346 (146)(73.11)%139 City Hall Holiday Expense 30 0 0 30 0 0.00%30 City Hall Penalties/Settlements/Forfeitures 0 0 0 0 0 0.00%8 City Hall Total OPERATING COSTS 441,436 62,143 30,281 281,646 221,933 44.07%287,769 City Hall City Hall Capital Outlay City Hall Improvement - pavement sidewalks 27,208 0 0 0 27,208 100.00%0 City Hall Capital - Vehicles 0 0 0 0 0 0.00%40,204 City Hall CIP - Municipal Center 513,483 (69,387)5,165 148,944 295,152 66.46%41,814 City Hall Total Capital Outlay 540,691 (69,387)5,165 148,944 322,360 68.40%82,018 City Hall City Hall DEPT EXPENDITURES 1,137,893 (7,244)47,879 542,821 587,828 51.99%479,030 City Hall City Hall Transfers City Hall Personnel transfer interfund (89,441)0 (7,139)(64,359)(25,082)28.04%(62,727) City Hall Operating transfer interfund (241,043)0 (17,387)(164,667)(76,376)31.68%(170,496) City Hall Total Transfers (330,484)0 (24,526)(229,026)(101,458)30.70%(233,223) City Hall City Hall TOTAL EXPENDITURES 807,409 (7,244)23,352 313,796 486,370 60.78%245,807 City Hall Page 38 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Com Dev 1910 - Community Development Depts Com Dev REVENUES Com Dev Bldg Permits - Residential Revenue 1,300,000 0 256,064 1,532,560 (232,561)(17.88)%1,425,748 Com Dev Plumbing Permit Revenues 325,000 0 51,742 376,413 (51,413)(15.81)%338,810 Com Dev Mechanical Permit Revenues 450,000 0 78,812 456,577 (6,577)(1.46)%466,276 Com Dev Electrical Permit Revenues 250,000 0 35,549 288,696 (38,696)(15.47)%307,631 Com Dev Fire Inspection & Permit Fees 300,000 0 72,617 354,042 (54,042)(18.01)%251,161 Com Dev Bldg Permits - Multifamily Revenue 40,000 0 35,201 383,898 (343,898)(859.74)%96,900 Com Dev Bldg Permits - Commercial Revenue 850,000 0 232,036 1,047,713 (197,713)(23.26)%921,655 Com Dev Flood Plain Permit Revenue 0 0 25 275 (275)0.00%375 Com Dev Filing Fees - Revenues 200,000 0 44,505 301,215 (101,215)(50.60)%330,933 Com Dev Grant Revenues 0 0 0 14,797 (14,797)0.00%12,933 Com Dev Reimbursement Revenues 0 0 0 2,395 (2,395)0.00%20 Com Dev Miscellaneous Revenues 0 0 40 340 (340)0.00%260 Com Dev Total REVENUES 3,715,000 0 806,591 4,758,922 (1,043,922)(28.10)%4,152,702 Com Dev Com Dev PERSONNEL COSTS Com Dev Wages 981,080 0 79,674 701,333 279,747 28.51%675,640 Com Dev Wages - Seasonal/Parttime 0 0 2,384 20,031 (20,031)0.00%16,083 Com Dev Overtime Wages 332 0 0 28 304 91.57%151 Com Dev FICA (7.65%)74,874 0 6,048 53,169 21,705 28.98%51,142 Com Dev PERSI 110,793 0 9,289 81,577 29,216 26.36%78,320 Com Dev Workers' Comp 4,391 0 0 1,597 2,794 63.62%1,265 Com Dev Employee Insurance 213,000 0 15,065 133,320 79,680 37.40%135,064 Com Dev Unemployment 0 0 0 2,829 (2,829)0.00%0 Com Dev Total PERSONNEL COSTS 1,384,470 0 112,461 993,885 390,585 28.21%957,666 Com Dev Com Dev OPERATING COSTS Com Dev Office Expense 3,500 0 207 1,858 1,643 46.92%2,007 Com Dev Copier Expense 7,096 0 563 5,669 1,427 20.11%5,304 Com Dev Employee Coffee & Misc 1,560 0 86 249 1,311 84.01%153 Com Dev Fuels - Gas 500 0 0 84 416 83.13%190 Com Dev Community Events Expenses 0 0 0 0 0 0.00%111 Com Dev Building Maintenance 1,800 (1,800)0 0 0 0.00%0 Com Dev Vehicle Repair 500 0 0 0 500 100.00%0 Com Dev Vehicle Maintenance 500 0 0 197 304 60.70%39 Com Dev Software Maintenance 20,210 0 0 18,823 1,387 6.86%21,160 Com Dev Electronics Expense (under $5000)2,000 0 19 275 1,725 86.26%595 Com Dev Software Acquisition & Licenses (under $25,000)700 3,285 0 1,292 2,693 67.56%11,249 Com Dev Furniture & Furnishings 500 0 0 624 (124)(24.79)%718 Com Dev Computers & Printers (IT use only)6,650 0 0 0 6,650 100.00%31,711 Page 39 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Com Dev Professional Services 139,000 0 5,000 24,525 114,475 82.35%24,293 Com Dev Contracted Labor 43,500 0 998 4,354 39,146 89.99%4,341 Com Dev Building Inspections 650,475 0 137,969 684,254 (33,779)(5.19)%521,113 Com Dev Mechanical Inspections 292,500 0 47,992 274,866 17,634 6.02%303,079 Com Dev Electrical Inspections 162,500 0 25,134 213,875 (51,375)(31.61)%200,644 Com Dev Plumbing Inspections 195,000 0 31,830 228,482 (33,482)(17.17)%204,221 Com Dev Fire Inspections 413,910 0 72,787 297,748 116,162 28.06%185,535 Com Dev Telephone/Internet 0 0 0 0 0 0.00%297 Com Dev Postage & Mailings 750 0 49 353 397 52.87%213 Com Dev Pagers/Radios/Communications 7,680 0 436 3,907 3,773 49.12%4,318 Com Dev Cellphone Expense 3,600 0 221 2,074 1,526 42.39%2,020 Com Dev Business Meals 1,100 0 221 1,325 (225)(20.42)%364 Com Dev Mileage & Parking Reimbursement 100 0 0 28 72 72.48%13 Com Dev Employee Seminars/Training 11,825 0 0 6,546 5,279 44.64%4,445 Com Dev Travel - Transportation 7,035 0 438 2,443 4,592 65.27%1,738 Com Dev Travel - Lodging 8,300 0 728 5,830 2,471 29.76%1,608 Com Dev Travel - Per Diem 3,150 0 288 2,263 887 28.15%1,105 Com Dev City Training Classes 0 0 0 0 0 0.00%153 Com Dev Advertising/Promotional/Outreach 14,000 0 0 11,634 2,366 16.89%3,116 Com Dev Legal Notices 10,400 0 2,163 6,888 3,513 33.77%9,754 Com Dev Printing/Binding/Engraving 6,000 0 0 2,590 3,410 56.83%3,476 Com Dev Dues,Licenses,Publications 42,858 0 0 19,043 23,815 55.56%38,024 Com Dev Commission Expense 200 0 0 0 200 100.00%0 Com Dev Holiday Expense 450 0 0 400 50 11.06%326 Com Dev Meridian Development 75,000 0 0 0 75,000 100.00%0 Com Dev Bank & Merchant Charges 0 0 0 (10)10 0.00%1 Com Dev Grant Expenditures 0 0 0 476 (476)0.00%310 Com Dev Total OPERATING COSTS 2,134,850 1,485 327,127 1,822,964 313,371 14.67%1,587,744 Com Dev Com Dev Capital Outlay Com Dev Capital - Software 31,602 (3,285)0 0 28,317 100.00%0 Com Dev Total Capital Outlay 31,602 (3,285)0 0 28,317 100.00%0 Com Dev Com Dev DEPT EXPENDITURES 3,550,922 (1,800)439,588 2,816,849 732,273 20.63%2,545,410 Com Dev Com Dev Transfers Com Dev Personnel transfer interfund (57,254)0 (4,706)(42,232)(15,023)26.23%(42,221) Com Dev Personnel Transfer of Expense 48,809 0 3,875 35,144 13,665 27.99%32,473 Com Dev Operating Transfer of Expense 54,237 0 3,912 37,051 17,186 31.68%38,363 Com Dev Total Transfers 45,792 0 3,082 29,964 15,828 34.57%28,615 Page 40 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Com Dev Com Dev Interfund Cash Transfers Com Dev Transfer of Equity 0 0 0 2,275,054 (2,275,054)0.00%3,043,921 Com Dev Total Interfund Cash Transfers 0 0 0 2,275,054 (2,275,054)0.00%3,043,921 Com Dev Com Dev TOTAL EXPENDITURES 3,596,714 (1,800)442,670 5,121,866 (1,526,953)(42.47)%5,617,947 Page 41 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Police 2110 - Police Department Police REVENUES Police Dog License Revenues 45,000 0 1,933 44,801 199 0.44%46,972 Police False Alarm Fees 2,000 0 2,100 21,300 (19,300)(964.97)%2,100 Police Grant Revenues 100,000 388,295 2,050 132,719 355,576 72.81%162,411 Police Reimbursement Revenues 0 0 18,457 104,034 (104,034)0.00%92,603 Police Court Revenue 400,000 0 40,998 273,278 126,722 31.68%316,753 Police Restitution 0 0 87 1,279 (1,279)0.00%1,209 Police Federal Drug Seizure Revenue 0 0 0 0 0 0.00%17,660 Police State Drug Seizure Revenue 0 0 0 6,495 (6,495)0.00%20,009 Police School Resource Revenue 297,500 0 (51)351,556 (54,056)(18.17)%279,480 Police Recycled Revenue 0 0 0 0 0 0.00%669 Police Rental Income 3,000 0 75 2,775 225 7.50%2,800 Police Impact Rev - Multifamily 0 0 8,143 67,046 (67,046)0.00%20,629 Police Impact Rev - Commercial 20,000 0 18,063 71,274 (51,274)(256.36)%29,766 Police Impact Rev - Residential 176,436 0 21,444 136,102 40,334 22.86%133,158 Police Donations (plus project code)0 6,681 0 6,681 0 0.00%0 Police Miscellaneous Revenues 0 0 0 1,726 (1,726)0.00%4,383 Police Fines, Forfeit Revenues 5,000 0 1,320 7,645 (2,645)(52.89)%7,457 Police Sale of Assets - Gain(Loss)0 0 6,168 40,394 (40,394)0.00%44,178 Police Total REVENUES 1,048,936 394,976 120,787 1,269,104 174,808 12.11%1,182,234 Police Police PERSONNEL COSTS Police Wages 8,863,618 79,954 713,276 6,172,185 2,771,387 30.98%5,836,004 Police K-9 Wages 35,002 0 2,316 22,599 12,403 35.43%25,486 Police Wages - Seasonal/Parttime 18,103 0 1,449 13,021 5,082 28.07%13,218 Police Overtime Wages 511,350 63,891 50,870 489,766 85,476 14.85%409,688 Police Uniform Allowance 123,900 0 0 103,450 20,450 16.50%105,000 Police FICA (7.65%)730,725 9,001 56,453 501,744 237,982 32.17%470,129 Police PERSI 1,092,465 13,319 88,928 774,298 331,486 29.97%724,491 Police Workers' Comp 325,673 2,765 0 96,606 231,832 70.58%86,445 Police Employee Insurance 1,860,201 0 136,320 1,196,933 663,268 35.65%1,158,995 Police Unemployment 0 0 0 0 0 0.00%1,852 Police Total PERSONNEL COSTS 13,561,037 168,930 1,049,612 9,370,602 4,359,365 31.75%8,831,308 Police Police OPERATING COSTS Police Office Expense 10,421 24,049 1,589 23,754 10,716 31.08%26,909 Police Copier Expense 18,352 0 1,392 13,319 5,033 27.42%9,652 Police Employee Coffee & Misc 8,590 0 601 6,214 2,376 27.66%4,556 Police Janitorial 80,295 0 4,523 40,703 39,592 49.30%41,385 Police Safety Expense 3,500 200 855 3,681 19 0.51%142 Page 42 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Police Shop Supplies 4,000 0 0 788 3,212 80.29%2,701 Police Fuels - Gas 266,000 4,000 14,943 97,311 172,689 63.95%91,908 Police Clothing Expense 59,600 4,000 16,631 69,276 (5,676)(8.92)%46,292 Police Medical Supplies 2,250 0 262 3,352 (1,102)(48.95)%1,275 Police Data Access Expense 1,800 0 0 0 1,800 100.00%750 Police Investigation Expenses 11,000 0 1,732 5,533 5,467 49.69%3,901 Police K-9 Expenses 6,000 0 39 4,604 1,396 23.26%4,842 Police Community Events Expenses 9,900 12,070 406 9,081 12,889 58.66%5,920 Police Building Maintenance 86,749 0 5,661 53,106 33,643 38.78%41,215 Police Parking/Asphalt Maintenance 6,000 0 0 5,999 1 0.00%70 Police Vehicle Repair 61,250 1,000 11,776 53,870 8,380 13.46%27,263 Police Vehicle Maintenance 88,950 1,050 6,307 41,630 48,370 53.74%33,612 Police Equipment Maintenance & Repair 500 0 0 265 235 47.00%256 Police Software Maintenance 158,590 0 0 115,011 43,579 27.47%109,017 Police Alarm Service/Sprinkler System 3,000 0 112 3,649 (649)(21.64)%4,789 Police Misc Contributions 0 2,500 0 0 2,500 100.00%0 Police Equipment & Supplies 56,340 8,650 5,128 49,905 15,085 23.21%63,649 Police Ammunition & Firearms 81,990 5,200 2,427 71,399 15,791 18.11%65,777 Police SWAT Equipment 6,000 0 1,448 5,280 720 11.99%3,421 Police Electronics Expense (under $5000)42,137 0 35 10,299 31,838 75.55%17,624 Police Software Acquisition & Licenses (under $25,000)5,500 0 0 4,044 1,456 26.47%2,418 Police Furniture & Furnishings 9,000 2,000 26 7,817 3,184 28.94%6,823 Police Computers & Printers (IT use only)106,420 0 0 641 105,780 99.39%29,239 Police Professional Services 23,502 44,700 550 35,632 32,570 47.75%22,169 Police Contracted Labor 0 0 0 8,371 (8,371)0.00%0 Police Legal Services - Prosecution 362,292 0 29,102 261,922 100,370 27.70%254,293 Police Background/Employment Testing 8,800 0 1,448 16,616 (7,816)(88.81)%4,265 Police Contracted Services 370,132 0 30,844 277,599 92,533 25.00%264,099 Police Telephone/Internet 14,702 0 714 6,379 8,323 56.61%7,062 Police Postage & Mailings 1,600 6,120 662 5,810 1,910 24.74%6,907 Police Pagers/Radios/Communications 26,398 13,905 856 32,007 8,296 20.58%14,478 Police ILETS Network 20,000 0 0 9,375 10,625 53.12%9,375 Police Cellphone Expense 75,000 0 5,383 47,137 27,863 37.15%38,926 Police Business Meals 2,800 100 204 2,079 821 28.30%1,397 Police Mileage & Parking Reimbursement 1,950 0 47 679 1,272 65.20%1,010 Police Employee Seminars/Training 54,450 36,088 9,540 50,055 40,483 44.71%46,994 Police Travel - Transportation 11,800 0 518 13,022 (1,222)(10.35)%12,213 Police Travel - Lodging 17,700 0 0 22,343 (4,643)(26.23)%23,619 Police Travel - Per Diem 11,800 0 416 12,581 (781)(6.61)%11,189 Police City Training Classes 0 0 0 0 0 0.00%153 Police Advertising/Promotional/Outreach 0 96,352 13,442 68,596 27,756 28.80%23,067 Police Legal Notices 0 0 0 0 0 0.00%79 Page 43 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Police Printing/Binding/Engraving 7,500 10,233 533 10,426 7,307 41.20%5,892 Police Insurance Premium/Claims 123,216 0 0 115,739 7,477 6.06%115,920 Police Electricity - Idaho Power 59,102 0 3,449 28,573 30,529 51.65%28,075 Police Intermountain Gas 21,333 0 426 10,833 10,500 49.21%10,398 Police Sanitary Services 300 0 153 320 (20)(6.56)%0 Police Equipment Rental & Lease 625 0 214 518 107 17.18%304 Police Dues,Licenses,Publications 13,455 525 1,225 5,403 8,577 61.35%5,692 Police Irrigation Taxes 1,700 0 0 2,608 (908)(53.40)%2,549 Police Holiday Expense 1,995 0 0 0 1,995 100.00%309 Police Property Abatement 5,000 0 450 685 4,315 86.30%2,820 Police Moving Expenses 0 0 0 250 (250)0.00%0 Police Bank & Merchant Charges 0 0 0 0 0 0.00%0 Police Drug Seizure Enforcemnt Exp 18,000 0 325 11,167 6,833 37.96%6,734 Police Total OPERATING COSTS 2,449,287 272,742 176,396 1,757,253 964,776 35.44%1,565,394 Police Police Capital Outlay Police Building Improvements 44,200 (7,775)0 1,620 34,805 95.55%0 Police Capital - Vehicles 879,300 (7,260)10,259 774,115 97,925 11.22%365,382 Police Capital - Equipment 10,500 0 0 10,375 125 1.19%38,033 Police Capital - K-9 & Equipment 16,000 0 0 0 16,000 100.00%7,500 Police Public Safety Training Ctr 101,113 (20,825)0 0 80,287 100.00%28,348 Police Total Capital Outlay 1,051,113 (35,860)10,259 786,110 229,142 22.57%439,263 Police Police DEPT EXPENDITURES 17,061,437 405,812 1,236,267 11,913,965 5,553,283 31.79%10,835,965 Police Police TOTAL EXPENDITURES 17,061,437 405,812 1,236,267 11,913,965 5,553,283 31.79%10,835,965 Police Page 44 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Fire 2210 - Fire Department Fire REVENUES Fire Fire Inspection & Permit Fees 0 0 1,125 9,860 (9,860)0.00%11,369 Fire Grant Revenues 0 2,900 2,900 2,900 0 0.00%0 Fire Reimbursement Revenues 0 0 10,235 24,543 (24,543)0.00%15,746 Fire Restitution 0 0 0 0 0 0.00%12 Fire Rural Fire & Misc Revenue 1,160,110 0 98,525 741,700 418,410 36.06%898,945 Fire Impact Rev - Multifamily 0 0 33,064 272,229 (272,229)0.00%83,763 Fire Impact Rev - Commercial 60,000 0 74,832 295,277 (235,277)(392.12)%123,324 Fire Impact Rev - Residential 500,000 0 87,069 552,723 (52,723)(10.54)%540,571 Fire Donations (plus project code)0 8,430 60 8,430 0 0.00%8,837 Fire Miscellaneous Revenues 0 0 0 761 (761)0.00%874 Fire Sale of Assets - Gain(Loss)0 0 0 29,997 (29,997)0.00%11,997 Fire Total REVENUES 1,720,110 11,330 307,811 1,938,419 (206,979)(11.95)%1,695,437 Fire Fire PERSONNEL COSTS Fire Wages 5,945,558 (55,428)481,441 4,284,015 1,606,115 27.26%3,981,567 Fire Wages - Seasonal/Parttime 15,800 0 1,326 12,283 3,517 22.25%2,198 Fire Overtime Wages 339,804 55,428 62,595 436,720 (41,488)(10.49)%355,074 Fire FICA (7.65%)482,038 0 40,050 347,442 134,597 27.92%318,905 Fire PERSI 731,661 0 63,386 548,625 183,036 25.01%503,709 Fire Workers' Comp 272,381 0 0 86,987 185,394 68.06%77,598 Fire Employee Insurance 1,079,200 0 83,932 778,868 300,332 27.82%740,024 Fire Unemployment 0 0 0 0 0 0.00%0 Fire Total PERSONNEL COSTS 8,866,442 0 732,729 6,494,939 2,371,503 26.75%5,979,075 Fire Fire OPERATING COSTS Fire Office Expense 7,950 0 697 4,018 3,932 49.45%4,552 Fire Copier Expense 7,351 0 790 5,282 2,069 28.14%4,950 Fire Employee Coffee & Misc 4,920 0 793 3,424 1,496 30.40%2,904 Fire Janitorial 12,030 0 429 6,583 5,447 45.27%7,344 Fire Safety Expense 200 0 0 125 75 37.51%132 Fire Shop Supplies 5,200 0 319 3,290 1,910 36.72%3,621 Fire Dispatch Service 96,000 0 0 65,002 30,998 32.28%61,918 Fire Fuels - Gas 95,650 0 5,129 40,157 55,493 58.01%33,530 Fire Fuels - Diesel/Propane 2,250 0 298 581 1,669 74.17%0 Fire Clothing Expense 63,500 0 624 51,810 11,690 18.40%25,293 Fire SCBA/Bottles/Co Tester 20,600 0 0 4,808 15,792 76.65%3,966 Fire Medical Supplies 15,000 0 76 9,376 5,624 37.49%9,285 Fire JPA Medical Svc & Supplies 31,250 0 0 23,855 7,395 23.66%0 Fire Community Events Expenses 1,500 0 112 772 728 48.54%83 Page 45 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Fire Building Maintenance 88,786 69,432 9,698 65,456 92,762 58.62%37,354 Fire Parking/Asphalt Maintenance 44,020 (29,520)0 640 13,860 95.58%0 Fire Vehicle Repair 58,300 0 1,149 64,896 (6,596)(11.31)%51,468 Fire Vehicle Maintenance 67,980 0 1,103 46,194 21,787 32.04%41,824 Fire Equipment Maintenance & Repair 28,175 0 1,102 15,042 13,133 46.61%9,232 Fire Grounds Maintenance 625 0 1,850 1,850 (1,225)(196.01)%150 Fire Software Maintenance 52,680 40,000 1,838 25,341 67,339 72.65%15,975 Fire Alarm Service/Sprinkler System 7,882 0 1,670 7,987 (105)(1.33)%6,577 Fire Flag/Banner Expense 1,050 0 1,511 1,511 (461)(43.87)%254 Fire Equipment & Supplies 93,350 0 1,132 30,208 63,142 67.64%71,688 Fire Turnout Equipment 93,549 0 654 43,370 50,179 53.63%11,614 Fire Electronics Expense (under $5000)12,150 0 4 3,677 8,473 69.73%8,529 Fire Software Acquisition & Licenses (under $25,000)0 0 0 627 (627)0.00%0 Fire Furniture & Furnishings 11,890 0 234 9,903 1,987 16.71%20,169 Fire Computers & Printers (IT use only)17,000 0 0 223 16,777 98.68%4,868 Fire Professional Services 10,000 50,000 0 0 60,000 100.00%30,000 Fire Contracted Labor 0 0 0 0 0 0.00%2,217 Fire Preventative Health Exp 35,110 0 0 17,347 17,763 50.59%22,737 Fire Background/Employment Testing 7,800 0 1,625 3,914 3,886 49.82%2,796 Fire Telephone/Internet 7,568 0 444 3,662 3,906 51.60%3,611 Fire Postage & Mailings 1,700 0 204 1,391 309 18.15%1,022 Fire Pagers/Radios/Communications 33,470 (16,000)64 12,567 4,903 28.06%3,212 Fire Cellphone Expense 9,763 0 817 6,781 2,982 30.54%5,481 Fire Business Meals 1,900 0 500 1,267 633 33.33%491 Fire Mileage & Parking Reimbursement 100 0 0 10 90 89.99%1 Fire Employee Seminars/Training 36,092 2,900 3,835 32,312 6,680 17.13%18,512 Fire Travel - Transportation 20,264 0 1,397 12,638 7,626 37.63%5,885 Fire Travel - Lodging 28,478 0 3,033 22,243 6,235 21.89%11,755 Fire Travel - Per Diem 17,566 0 1,208 11,981 5,585 31.79%6,579 Fire City Training Classes 6,969 0 86 1,895 5,074 72.81%3,651 Fire Advertising/Promotional/Outreach 7,000 10,930 1,055 1,107 16,822 93.82%299 Fire Legal Notices 0 0 0 74 (74)0.00%0 Fire Printing/Binding/Engraving 3,060 0 50 1,188 1,872 61.18%1,292 Fire Insurance Premium/Claims 86,584 0 2,121 78,305 8,279 9.56%74,690 Fire Electricity - Idaho Power 33,500 0 2,318 19,357 14,143 42.21%18,238 Fire Intermountain Gas 22,700 0 489 15,286 7,414 32.66%14,490 Fire Sanitary Services 0 0 0 0 0 0.00%78 Fire Equipment Rental & Lease 400 0 0 545 (145)(36.18)%133 Fire Dues,Licenses,Publications 29,827 0 685 16,568 13,259 44.45%17,030 Fire Irrigation Taxes 1,300 0 0 871 430 33.03%922 Fire Holiday Expense 1,200 0 0 1,200 0 0.00%1,125 Page 46 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Fire Bank & Merchant Charges 0 0 0 0 0 0.00%0 Fire Total OPERATING COSTS 1,343,190 127,742 51,142 798,516 672,415 45.71%683,526 Fire Fire Capital Outlay Fire Capital - Vehicles 118,520 0 0 111,063 7,457 6.29%56,108 Fire Capital - Fire Trucks 1,053,829 (1,053,829)0 0 0 0.00%519,536 Fire Capital - Software 40,000 (40,000)0 0 0 100.00%0 Fire Capital - Equipment 131,000 0 0 71,342 59,658 45.54%0 Fire Capital - Communication Equipment 0 16,000 0 14,197 1,803 11.27%0 Fire Total Capital Outlay 1,343,349 (1,077,829)0 196,602 68,918 25.96%575,644 Fire Fire DEPT EXPENDITURES 11,552,981 (950,087)783,872 7,490,057 3,112,836 29.35%7,238,245 Fire Fire Transfers Fire Personnel Transfer of Expense 20,250 0 1,616 14,571 5,679 28.04%14,202 Fire Operating Transfer of Expense 54,573 0 3,937 37,281 17,292 31.68%38,601 Fire Total Transfers 74,823 0 5,553 51,852 22,971 30.70%52,802 Fire Fire Interfund Cash Transfers Fire Operating Transfer In 0 0 0 0 0 0.00%(353,986) Fire Total Interfund Cash Transfers 0 0 0 0 0 0.00%(353,986) Fire Fire TOTAL EXPENDITURES 11,627,804 (950,087)789,424 7,541,909 3,135,807 29.36%6,937,062 Fire Page 47 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Parks 2250 - Parks & Recreation Parks REVENUES Parks Grant Revenue - Capital 0 75,395 0 10,745 64,650 85.74%0 Parks Reimbursement Revenues 30,000 0 915 22,604 7,396 24.65%27,406 Parks Restitution 0 0 0 20 (20)0.00%139 Parks Recycled Revenue 0 0 0 0 0 0.00%462 Parks Rental Income 104,000 0 12,545 88,986 15,014 14.43%6,650 Parks Park Reservations Fee Revenue 110,000 0 20,160 119,483 (9,483)(8.62)%109,481 Parks Recreation Class Revenues 200,000 0 36,819 185,532 14,468 7.23%187,558 Parks Community Event Rev/Sponsorship 30,000 10,000 5,660 39,216 784 1.95%21,684 Parks Sports Revenue 216,000 0 41,433 277,353 (61,353)(28.40)%188,122 Parks Impact Rev - Multifamily 0 0 46,051 379,155 (379,155)0.00%116,663 Parks Impact Rev - Residential 1,038,000 0 170,754 1,083,962 (45,962)(4.42)%1,059,106 Parks Contract Service Revenues 8,000 0 787 1,953 6,047 75.58%1,372 Parks Donations (plus project code)0 0 0 300 (300)0.00%2,944 Parks Cash Donation for Capital Outlay 0 425,000 0 23,388 401,613 94.49%0 Parks Miscellaneous Revenues 0 0 0 304 (304)0.00%327 Parks Interest Earnings 15,000 0 9,829 95,249 (80,249)(534.99)%63,810 Parks Sale of Assets - Gain(Loss)0 0 2,981 501 (501)0.00%11,445 Parks Total REVENUES 1,751,000 510,395 347,934 2,328,750 (67,355)(2.98)%1,797,169 Parks Parks PERSONNEL COSTS Parks Wages 1,351,415 (4,452)110,462 947,373 399,591 29.66%806,475 Parks Wages - Seasonal/Parttime 449,656 0 56,237 203,289 246,367 54.79%187,961 Parks Overtime Wages 20,245 0 11,412 41,778 (21,533)(106.36)%18,548 Parks Uniform Allowance 445 (445)0 0 0 0.00%0 Parks FICA (7.65%)130,292 0 13,150 87,224 43,068 33.05%73,976 Parks PERSI 145,060 0 13,332 110,895 34,165 23.55%94,210 Parks Workers' Comp 53,521 0 0 15,351 38,170 71.31%12,428 Parks Employee Insurance 569,908 0 37,484 299,141 270,767 47.51%270,480 Parks Unemployment 0 0 0 21,995 (21,995)0.00%8,029 Parks Total PERSONNEL COSTS 2,720,542 (4,897)242,077 1,727,046 988,599 36.40%1,472,108 Parks Parks OPERATING COSTS Parks Office Expense 5,446 0 292 3,540 1,906 34.99%4,474 Parks Copier Expense 11,952 0 863 4,928 7,024 58.76%3,785 Parks Spraying/Fertilizer 71,766 0 3,481 10,139 61,627 85.87%30,604 Parks Employee Coffee & Misc 3,622 60 59 1,436 2,246 61.01%931 Parks Janitorial 47,164 (9,000)2,925 26,980 11,184 29.30%7,314 Parks Restroom Supplies 22,527 0 2,093 23,141 (614)(2.72)%18,040 Parks Safety Expense 2,845 0 159 2,542 303 10.65%2,413 Page 48 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Parks Shop Supplies 7,912 0 403 4,793 3,119 39.42%5,132 Parks Fuels - Gas 64,123 0 5,309 28,570 35,553 55.44%23,378 Parks Clothing Expense 6,720 445 0 6,716 449 6.26%5,469 Parks Medical Supplies 1,435 0 0 104 1,331 92.74%85 Parks Recreation Class Expense 16,600 0 2,038 2,970 13,630 82.11%2,788 Parks Recreation Sports Expenses 125,000 0 6,046 99,264 25,736 20.58%93,460 Parks Community Events Expenses 42,000 0 619 9,142 32,858 78.23%15,661 Parks Building Maintenance 91,791 0 794 55,205 36,586 39.85%43,092 Parks Parking/Asphalt Maintenance 34,556 0 16,390 20,081 14,475 41.88%21,903 Parks Vehicle Repair 15,000 0 621 7,209 7,791 51.93%16,489 Parks Vehicle Maintenance 15,000 0 208 4,941 10,059 67.06%8,320 Parks Equipment Maintenance & Repair 33,601 0 5,001 37,893 (4,292)(12.77)%18,325 Parks Forestry Expense 44,536 0 5,954 26,072 18,465 41.45%24,343 Parks Downtown Tree Maintenance 75,000 0 37,961 46,439 28,561 38.08%40,834 Parks Grounds Maintenance 167,861 32,670 20,758 134,124 66,407 33.11%137,583 Parks Vandalism Cleanup Exp 2,063 0 1,002 1,002 1,061 51.41%6,927 Parks Turf Rehab 15,699 0 941 7,622 8,077 51.45%591 Parks Surface Well Maint 13,826 0 (6,402)2,544 11,282 81.60%14,858 Parks Software Maintenance 3,753 0 0 1,887 1,866 49.72%1,765 Parks Alarm Service/Sprinkler System 1,000 0 0 2,261 (1,261)(126.11)%0 Parks Misc Contributions 3,000 0 0 2,253 747 24.90%2,631 Parks Transportation Services 9,000 0 0 9,000 0 0.00%0 Parks Flag/Banner Expense 9,257 0 700 2,356 6,901 74.54%749 Parks Equipment & Supplies 43,783 (7,000)199 33,150 3,633 9.87%21,440 Parks Electronics Expense (under $5000)12,908 0 394 12,028 880 6.81%14,499 Parks Software Acquisition & Licenses (under $25,000)12,946 0 0 618 12,328 95.22%0 Parks Furniture & Furnishings 3,082 0 0 1,312 1,770 57.42%7,584 Parks Computers & Printers (IT use only)5,800 1,950 0 287 7,463 96.29%8,475 Parks Professional Services 58,342 (1,077)864 24,964 32,301 56.40%27,475 Parks Investment Services 0 0 190 1,698 (1,698)0.00%1,688 Parks Contracted Labor 297,963 0 24,818 192,145 105,818 35.51%191,981 Parks Background/Employment Testing 2,100 0 370 666 1,434 68.28%518 Parks Telephone/Internet 8,465 (5,047)95 3,292 126 3.69%4,230 Parks Postage & Mailings 1,000 0 65 963 37 3.71%621 Parks Pagers/Radios/Communications 1,278 975 534 1,398 855 37.94%495 Parks Cellphone Expense 19,778 4,992 1,488 16,773 7,996 32.28%8,280 Parks Business Meals 300 0 0 104 196 65.32%0 Parks Mileage & Parking Reimbursement 0 0 0 118 (118)0.00%60 Parks Employee Seminars/Training 16,120 206 0 8,160 8,166 50.02%5,088 Parks Travel - Transportation 6,099 258 0 2,870 3,487 54.84%800 Parks Travel - Lodging 9,369 670 0 3,764 6,275 62.50%1,952 Parks Travel - Per Diem 4,536 363 77 2,333 2,567 52.38%854 Page 49 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Parks City Training Classes 0 0 0 0 0 0.00%153 Parks Advertising/Promotional/Outreach 9,000 0 1,500 3,618 5,382 59.80%473 Parks Legal Notices 500 0 0 338 162 32.47%295 Parks Printing/Binding/Engraving 27,150 915 4,089 15,830 12,235 43.59%8,822 Parks Insurance Premium/Claims 18,316 0 585 22,001 (3,685)(20.11)%22,704 Parks Electricity - Idaho Power 151,926 0 12,167 101,895 50,031 32.93%81,959 Parks Intermountain Gas 23,787 0 332 11,004 12,783 53.73%6,213 Parks Equipment Rental & Lease 40,613 0 5,129 36,813 3,800 9.35%20,503 Parks Dues,Licenses,Publications 9,681 0 0 7,323 2,358 24.36%7,259 Parks Commission Expense 1,000 0 0 544 456 45.56%374 Parks Irrigation Taxes 41,100 0 0 44,660 (3,560)(8.66)%43,336 Parks Holiday Expense 35,480 15 0 30,672 4,823 13.58%20,273 Parks Volunteer Appreciation expense 2,500 0 297 721 1,778 71.13%0 Parks Bank & Merchant Charges 27,000 0 2,617 20,133 6,867 25.43%18,953 Parks Total OPERATING COSTS 1,855,977 21,395 164,023 1,187,348 690,023 36.75%1,079,297 Parks Parks Capital Outlay Parks Cap Outlay - Bldgs & Struct 4,004,900 (3,370,719)0 0 634,181 100.00%0 Parks Building Improvements 105,000 0 9,558 52,310 52,690 50.18%0 Parks Pathway development 569,577 (26,191)8,464 66,236 477,150 87.81%44,007 Parks Improvements @ Tully Park 21,039 12,961 0 34,000 0 0.00%0 Parks Improvements @ Storey Park 130,861 74,665 0 12,401 193,125 93.96%13,952 Parks Streetscape irrigation landscaping 146,748 (1,335)0 69,791 75,622 52.00%329,952 Parks Improvements Downtown Trees 0 0 73 73 (73)0.00%0 Parks Borup Property construction 71,859 0 0 160 71,699 99.77%3,141 Parks Capital - Vehicles 58,500 0 0 53,137 5,364 9.16%0 Parks Capital - Equipment 92,500 10,000 0 96,088 6,412 6.25%157,787 Parks Capital - Lawnmower 38,698 (19,698)0 16,886 2,114 11.12%78,802 Parks Capital - Communication Equipment 50,000 0 0 0 50,000 100.00%0 Parks Adventure Island Equipment@56acres 14,048 0 0 0 14,048 100.00%183,914 Parks Bear Creek Development 32,000 0 0 0 32,000 100.00%0 Parks Keith Bird Legacy Park construction 637,295 963,498 28,898 331,823 1,268,970 79.27%21,899 Parks Kleiner Memorial Park 36,219 (1,679)0 15,429 19,111 55.32%1,558 Parks 77 acre South Park 735,222 (38,592)0 111,514 585,115 83.99%7,087 Parks Reta Huskey Park 1,461,010 88,439 90,708 444,676 1,104,773 71.30%7,254 Parks Hillsdale Park Construction 1,459,924 270,337 77,788 419,164 1,311,096 75.77%1,889 Parks Total Capital Outlay 9,665,401 (2,038,314)215,490 1,723,689 5,903,398 77.40%851,242 Parks Parks DEPT EXPENDITURES 14,241,919 (2,021,816)621,590 4,638,083 7,582,020 62.04%3,402,647 Parks Parks Page 50 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Parks Transfers Parks Personnel Transfer of Expense 13,115 0 1,047 9,438 3,677 28.04%9,198 Parks Operating Transfer of Expense 35,346 0 2,550 24,147 11,200 31.68%25,001 Parks Total Transfers 48,461 0 3,596 33,584 14,877 30.70%34,200 Parks Parks TOTAL EXPENDITURES 14,290,380 (2,021,816)625,187 4,671,667 7,596,897 61.92%3,436,846 Parks Page 51 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual PW 3200 - Public Works PW REVENUES PW Review Fees 150,000 0 31,569 359,919 (209,919)(139.94)%286,144 PW QLPE Review Revenue 50,000 0 6,500 60,060 (10,060)(20.11)%35,360 PW Filing Fees - Revenues 50,000 0 7,245 57,368 (7,368)(14.73)%53,873 PW Dept Svc Fees 0 0 0 1,455 (1,455)0.00%3,017 PW Reimbursement Revenues 0 0 1,966 6,996 (6,996)0.00%0 PW Donations (plus project code)0 0 2,031 9,859 (9,859)0.00%9,642 PW Miscellaneous Revenues 0 0 0 0 0 0.00%2,700 PW Sale of Assets - Gain(Loss)0 0 0 3,647 (3,647)0.00%7,193 PW Total REVENUES 250,000 0 49,311 499,303 (249,303)(99.72)%397,929 PW PW PERSONNEL COSTS PW Wages 2,480,073 0 178,008 1,574,307 905,766 36.52%1,495,056 PW Wages - Seasonal/Parttime 0 0 0 9,319 (9,319)0.00%0 PW Overtime Wages 17,143 0 236 7,384 9,759 56.92%4,849 PW FICA (7.65%)189,832 0 13,114 117,151 72,682 38.28%110,678 PW PERSI 280,701 0 20,177 179,610 101,091 36.01%169,024 PW Workers' Comp 76,839 0 0 21,294 55,545 72.28%18,745 PW Employee Insurance 579,375 0 34,067 301,239 278,136 48.00%291,364 PW Unemployment 0 0 0 0 0 0.00%16,655 PW Total PERSONNEL COSTS 3,623,963 0 245,603 2,210,303 1,413,660 39.01%2,106,373 PW PW OPERATING COSTS PW Office Expense 13,479 0 1,950 6,755 6,724 49.88%5,264 PW Copier Expense 8,367 0 754 6,841 1,526 18.23%6,963 PW Employee Coffee & Misc 2,460 0 0 731 1,729 70.27%531 PW Safety Expense 4,014 0 255 1,724 2,290 57.05%2,281 PW Fuels - Gas 10,800 0 746 5,717 5,083 47.06%5,316 PW Clothing Expense 3,950 0 64 837 3,113 78.81%1,418 PW Community Events Expenses 5,000 0 5,130 8,310 (3,310)(66.20)%6,329 PW Vehicle Repair 4,700 0 0 609 4,091 87.04%1,166 PW Vehicle Maintenance 4,700 0 272 4,017 683 14.53%3,133 PW Software Maintenance 44,483 0 0 36,028 8,455 19.00%27,150 PW Equipment & Supplies 5,000 0 190 611 4,389 87.78%238 PW Electronics Expense (under $5000)5,500 0 17 5,116 385 6.99%3,798 PW Software Acquisition & Licenses (under $25,000)0 0 0 164 (164)0.00%2,698 PW Furniture & Furnishings 21,500 0 657 16,656 4,844 22.52%3,924 PW Computers & Printers (IT use only)4,700 0 0 1,640 3,060 65.11%14,296 PW Professional Services 513,502 (193,502)4,000 39,059 280,942 87.79%39,814 PW Professional Svc - PW Wastewater 523,392 252,608 59,177 187,939 588,061 75.78%156,653 Page 52 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual PW Professional Svc - PW Water 424,088 (99,210)3,249 110,313 214,566 66.04%71,513 PW PROFESSIONAL SVC for QLPE Reviews 50,000 0 9,100 49,490 510 1.02%33,540 PW Audit & Accounting Services 0 0 0 0 0 0.00%4,900 PW Contracted Labor 20,000 0 0 9,677 10,323 51.61%0 PW Legal Services 15,000 0 0 11,665 3,335 22.23%16,201 PW Contracted Services 1,100 0 0 0 1,100 100.00%0 PW Telephone/Internet 0 0 0 0 0 0.00%433 PW Postage & Mailings 1,850 0 1 359 1,491 80.58%222 PW Pagers/Radios/Communications 1,500 0 (427)1,345 155 10.33%1,404 PW Cellphone Expense 9,420 0 940 7,798 1,622 17.21%6,458 PW Business Meals 100 0 0 1,992 (1,892)(1,892.51)%497 PW Mileage & Parking Reimbursement 180 0 104 126 55 30.27%304 PW Employee Seminars/Training 85,922 0 605 49,510 36,412 42.37%49,056 PW Travel - Transportation 15,459 0 50 2,075 13,384 86.57%2,041 PW Travel - Lodging 11,314 0 483 5,574 5,740 50.73%6,808 PW Travel - Per Diem 8,102 0 239 3,559 4,543 56.07%4,359 PW City Training Classes 0 0 0 0 0 0.00%153 PW Advertising/Promotional/Outreach 51,100 0 10 3,272 47,828 93.59%8,430 PW Legal Notices 270 0 0 0 270 100.00%76 PW Printing/Binding/Engraving 4,520 0 231 1,372 3,148 69.64%1,498 PW Insurance Premium/Claims 4,772 0 0 0 4,772 100.00%1,474 PW Dues,Licenses,Publications 94,862 0 691 64,167 30,695 32.35%65,846 PW Holiday Expense 615 0 0 615 0 0.00%615 PW Penalties/Settlements/Forfeitures 0 0 3,644 3,644 (3,644)0.00%0 PW Employee Education Reimbursement 0 0 0 1,785 (1,785)0.00%0 PW Total OPERATING COSTS 1,975,723 (40,105)92,132 651,090 1,284,528 66.36%556,798 PW PW Capital Outlay PW Capital - Vehicles 64,000 0 0 61,590 2,410 3.76%0 PW Total Capital Outlay 64,000 0 0 61,590 2,410 3.77%0 PW PW DEPT EXPENDITURES 5,663,686 (40,105)337,735 2,922,984 2,700,597 48.02%2,663,171 PW PW Transfers PW Personnel Transfer of Expense 196,696 0 7,575 68,101 128,595 65.37%67,434 PW Operating Transfer of Expense 96,887 0 6,989 66,188 30,699 31.68%68,531 PW Total Transfers 293,583 0 14,564 134,289 159,294 54.26%135,965 PW PW TOTAL EXPENDITURES 5,957,269 (40,105)352,299 3,057,272 2,859,892 48.33%2,799,136 PW Page 53 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual MUBS 3300 - Meridian Utility Billing MUBS REVENUES MUBS Dept Svc Fees 30,000 0 180 2,859 27,142 90.47%29,393 MUBS Reimbursement Revenues 0 0 0 15 (15)0.00%0 MUBS Garbage - Admin Fee Revenue 649,271 0 62,698 483,731 165,541 25.49%452,124 MUBS Miscellaneous Revenues 0 0 0 (2)2 0.00%21 MUBS Total REVENUES 679,271 0 62,878 486,603 192,669 28.36%481,538 MUBS MUBS PERSONNEL COSTS MUBS Wages 281,983 0 24,344 213,103 68,880 24.42%192,282 MUBS Overtime Wages 2,804 0 37 3,252 (448)(15.96)%1,967 MUBS FICA (7.65%)21,786 0 1,752 15,490 6,296 28.90%14,041 MUBS PERSI 32,238 0 2,760 24,491 7,747 24.02%21,989 MUBS Workers' Comp 769 0 0 302 467 60.79%252 MUBS Employee Insurance 99,400 0 5,905 52,895 46,505 46.78%54,500 MUBS Total PERSONNEL COSTS 438,980 0 34,798 309,533 129,447 29.49%285,032MUBS MUBS OPERATING COSTS MUBS Office Expense 6,000 0 370 3,976 2,024 33.73%2,954 MUBS Copier Expense 5,350 0 0 3,587 1,763 32.95%5,445 MUBS Employee Coffee & Misc 420 0 0 142 278 66.28%0 MUBS Data Access Expense 1,800 0 0 0 1,800 100.00%750 MUBS Software Maintenance 30,524 0 0 30,560 (36)(0.11)%4,139 MUBS Misc Contributions 16,050 0 714 7,334 8,716 54.30%7,092 MUBS Electronics Expense (under $5000)1,600 0 0 1,147 453 28.30%549 MUBS Furniture & Furnishings 500 0 0 0 500 100.00%0 MUBS Computers & Printers (IT use only)0 0 0 0 0 0.00%3,744 MUBS Contracted Labor 0 0 0 0 0 0.00%17,794 MUBS Lockbox Services 22,600 0 1,549 13,777 8,823 39.04%12,065 MUBS IVR Phone Services 17,400 0 1,811 8,734 8,666 49.80%9,753 MUBS Postage & Mailings 250,000 0 20,193 181,619 68,381 27.35%177,522 MUBS Employee Seminars/Training 3,650 0 0 0 3,650 100.00%0 MUBS Travel - Transportation 1,125 0 0 581 544 48.34%0 MUBS Travel - Lodging 1,125 0 0 710 415 36.92%0 MUBS Travel - Per Diem 750 0 0 672 78 10.40%0 MUBS Printing/Binding/Engraving 10,000 0 0 11,425 (1,425)(14.25)%9,924 MUBS Insurance Premium/Claims 180 0 0 50 130 72.22%100 MUBS Holiday Expense 105 0 0 104 1 1.06%98 MUBS Bank & Merchant Charges 170,000 0 15,055 128,871 41,130 24.19%116,428 MUBS A/R Writeoffs & Loss 20,000 0 189 46,622 (26,622)(133.11)%12,830 MUBS Total OPERATING COSTS 559,179 0 39,880 439,910 119,269 21.33%381,186 Page 54 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual MUBS Capital Outlay MUBS Capital - Software 226,653 (148,393)0 31,687 46,573 59.51%198,845 MUBS Total Capital Outlay 226,653 (148,393)0 31,687 46,573 59.51%198,845 MUBS MUBS DEPT EXPENDITURES 1,224,812 (148,393)74,678 781,130 295,288 27.43%865,063 MUBS MUBS TOTAL EXPENDITURES 1,224,812 (148,393)74,678 781,130 295,288 27.43%865,063 MUBS Page 55 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Water 3400 - Water Department Water REVENUES Water Dept Svc Fees 250,000 0 26,700 207,597 42,403 16.96%188,944 Water Reimbursement Revenues 0 0 0 273 (273)0.00%3,002 Water Restitution 0 0 0 290 (290)0.00%28 Water Recycled Revenue 0 0 0 1,629 (1,629)0.00%3,196 Water Rental Income 20,000 0 7,498 59,512 (39,512)(197.55)%42,709 Water Water/Sewer Sales Revenue 8,055,445 0 817,296 5,296,859 2,758,586 34.24%5,418,561 Water Meter/Equip Sales Revenues 200,000 0 47,601 319,587 (119,587)(59.79)%275,540 Water Miscellaneous Revenues 0 0 0 0 0 0.00%4,336 Water Sale of Assets - Gain(Loss)0 0 0 0 0 0.00%7,793 Water Total REVENUES 8,525,445 0 899,095 5,885,746 2,639,699 30.96%5,944,109 Water Water PERSONNEL COSTS Water Wages 1,172,049 0 97,469 811,579 360,470 30.75%739,442 Water Overtime Wages 31,278 0 3,656 32,595 (1,317)(4.21)%24,918 Water FICA (7.65%)92,055 0 7,245 60,494 31,561 34.28%55,224 Water PERSI 136,217 0 11,424 95,003 41,214 30.25%86,214 Water Workers' Comp 40,962 0 0 12,683 28,279 69.03%10,945 Water Employee Insurance 355,000 0 30,497 251,160 103,840 29.25%214,304 Water Total PERSONNEL COSTS 1,827,561 0 150,292 1,263,514 564,047 30.86%1,131,046 Water Water OPERATING COSTS Water Office Expense 7,500 0 270 6,588 912 12.16%7,648 Water Copier Expense 6,526 0 586 3,873 2,653 40.65%2,714 Water Employee Coffee & Misc 1,500 0 60 624 876 58.37%1,115 Water Chemicals 85,000 0 4,778 43,718 41,282 48.56%43,590 Water Janitorial 15,694 0 348 3,227 12,467 79.43%3,138 Water Safety Expense 10,150 0 226 9,295 855 8.41%5,632 Water Shop Supplies 7,000 0 828 5,253 1,747 24.95%3,009 Water Fuels - Gas 45,425 0 2,757 19,106 26,319 57.93%16,984 Water Fuels - Diesel/Propane 3,000 0 0 2,758 242 8.05%1,414 Water Clothing Expense 4,400 0 15 6,009 (1,609)(36.55)%2,301 Water Medical Supplies 300 0 0 0 300 100.00%16 Water Water Meters 516,500 0 4,273 71,348 445,152 86.18%404,876 Water Community Events Expenses 0 0 0 34 (34)0.00%4 Water Building Maintenance 26,595 0 1,402 25,125 1,471 5.52%26,042 Water Vehicle Repair 10,850 0 0 2,655 8,196 75.53%5,464 Water Vehicle Maintenance 10,850 0 3,818 21,787 (10,937)(100.80)%30,345 Water Equipment Maintenance & Repair 6,035 0 1,090 2,585 3,450 57.16%2,907 Water Rolling Stock Repair 2,500 0 0 827 1,673 66.93%0 Water Rolling Stock Maintenance 2,500 0 0 0 2,500 100.00%1,059 Page 56 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Water Grounds Maintenance 3,500 0 778 3,120 380 10.86%2,165 Water Line Wat/Sew Maintenance 20,000 0 1,164 8,009 11,991 59.95%49,129 Water Line Wat/Sew Repair 180,000 0 2,883 60,462 119,538 66.40%22,189 Water Software Maintenance 44,094 0 185 25,568 18,526 42.01%38,945 Water Alarm Service/Sprinkler System 3,704 0 60 1,774 1,930 52.09%1,132 Water Flag/Banner Expense 100 0 85 85 15 14.96%0 Water Equipment & Supplies 80,400 0 7,239 45,391 35,009 43.54%16,025 Water Well Maintenance & Repair 144,000 20,000 3,313 86,668 77,332 47.15%108,205 Water Electronics Expense (under $5000)5,000 0 268 12,332 (7,332)(146.63)%2,363 Water Software Acquisition & Licenses (under $25,000)0 0 0 0 0 0.00%10,555 Water Furniture & Furnishings 2,000 0 0 1,308 692 34.60%10,020 Water Computers & Printers (IT use only)13,030 0 0 0 13,030 100.00%9,400 Water Professional Services 146,704 (60,704)8,109 17,260 68,740 79.93%40,028 Water Contracted Labor 14,800 0 2,165 14,021 779 5.26%16,491 Water Preventative Health Exp 0 0 0 230 (230)0.00%0 Water Water Testing 131,230 0 10,711 88,326 42,905 32.69%72,356 Water DEQ Water Assessment 97,936 0 0 97,134 802 0.81%94,414 Water Well Assessment / Abandonment 50,000 0 0 0 50,000 100.00%88,127 Water Telephone/Internet 3,600 0 341 2,817 783 21.74%2,956 Water Postage & Mailings 10,372 0 29 9,631 741 7.14%10,993 Water Pagers/Radios/Communications 9,893 0 641 9,815 78 0.79%5,609 Water Cellphone Expense 12,020 0 970 8,896 3,124 25.99%6,895 Water Business Meals 300 0 0 164 136 45.36%140 Water Mileage & Parking Reimbursement 100 0 0 0 100 100.00%0 Water Employee Seminars/Training 12,110 0 1,435 7,983 4,127 34.08%4,575 Water Travel - Transportation 3,759 0 500 1,672 2,087 55.51%661 Water Travel - Lodging 3,759 0 1,207 2,682 1,077 28.64%894 Water Travel - Per Diem 2,099 0 352 1,056 1,044 49.71%576 Water Advertising/Promotional/Outreach 7,800 24,049 1,127 29,257 2,591 8.13%6,771 Water Legal Notices 0 0 0 0 0 0.00%58 Water Printing/Binding/Engraving 10,050 0 0 1,732 8,318 82.76%5,681 Water Insurance Premium/Claims 36,632 0 266 32,498 4,134 11.28%31,819 Water Electricity - Idaho Power 409,000 0 35,932 254,344 154,656 37.81%258,080 Water Intermountain Gas 10,000 0 326 7,266 2,734 27.33%9,129 Water Sanitary Services 1,500 0 0 96 1,404 93.57%865 Water Equipment Rental & Lease 5,000 0 0 18,869 (13,869)(277.38)%23,485 Water Dues,Licenses,Publications 7,907 0 545 6,059 1,848 23.36%4,867 Water Irrigation Taxes 4,000 0 0 3,635 365 9.13%3,660 Water Holiday Expense 375 0 0 375 0 0.00%310 Water Total OPERATING COSTS 2,249,100 (16,656)101,082 1,085,347 1,147,097 51.38%1,517,826 Water Page 57 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Water Capital Outlay Water Capital - Vehicles 366,805 (191,805)2,954 183,741 (8,741)(4.99)%63,860 Water Capital - Electronics 0 123,615 1,378 70,236 53,379 43.18%233,913 Water Capital - Software 93,570 0 0 0 93,570 100.00%0 Water Capital - Computers & Printers 10,000 0 0 0 10,000 100.00%0 Water Capital - Equipment 120,000 0 0 119,278 722 0.60%0 Water Total Capital Outlay 590,375 (68,190)4,331 373,256 148,930 28.52%297,773 Water Water DEPT EXPENDITURES 4,667,035 (84,845)255,705 2,722,116 1,860,074 40.59%2,946,644 Water Water Transfers Water Personnel Transfer of Expense 891,816 0 72,551 640,968 250,847 28.12%624,717 Water Operating Transfer of Expense 194,895 0 8,922 112,003 82,891 42.53%102,951 Water Total Transfers 1,086,710 0 81,473 752,971 333,739 30.71%727,668 Water Water TOTAL EXPENDITURES 5,753,745 (84,845)337,178 3,475,088 2,193,813 38.69%3,674,312 Water Page 58 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual Water 3490 - Water Construction Water REVENUES Water Assessments - Residential Revenue 1,980,000 0 299,896 1,937,128 42,872 2.16%1,691,535 Water Assessments - Commercial Revenue 300,000 0 95,789 385,381 (85,381)(28.46)%242,050 Water Assessments - Multifamily Revenue 100,000 0 114,084 816,388 (716,388)(716.38)%132,038 Water Interest Earnings 150,000 0 15,828 150,658 (658)(0.43)%134,150 Water Total REVENUES 2,530,000 0 525,597 3,289,556 (759,556)(30.02)%2,199,773 Water Water OPERATING COSTS Water Investment Services 18,000 0 837 7,501 10,499 58.32%7,493 Water Development Expense 0 0 0 0 0 0.00%31,221 Water Total OPERATING COSTS 18,000 0 837 7,501 10,499 58.33%38,713 Water Water Capital Outlay Water Capital Outlay - Land 60,000 0 0 56,815 3,185 5.30%0 Water Cap Outlay - Bldgs & Struct 21,535 0 0 0 21,535 100.00%28,465 Water Building Improvements 100,000 0 0 77,592 22,408 22.40%0 Water Capital - Vehicles 35,000 (35,000)0 0 0 0.00%0 Water Capital - Electronics 300,000 0 0 25,781 274,219 91.40%0 Water Capital - Communication Equipment 84,501 0 0 860 83,641 98.98%0 Water Service Line/Main Replacement 1,190,920 (261,399)153,635 475,697 453,824 48.82%29,688 Water Well #15 100,000 0 0 87,800 12,200 12.20%0 Water WELL #19 CONSTRUCTION 0 0 0 0 0 0.00%207,526 Water WELL #21 CONSTRUCTION 0 0 0 0 0 0.00%83,596 Water Well 29 construction 1,170,744 (270,297)1,385 45,805 854,642 94.91%61,939 Water Well #22 Construction 800,000 0 0 45,392 754,608 94.32%0 Water Well 14 Construction Upgrades 21,528 (21,528)0 0 0 0.00%69,685 Water Well#30 877,263 (32,894)2,037 67,001 777,368 92.06%260,561 Water WATERLINE EXTENSIONS 3,042,294 (713,464)24,499 328,490 2,000,340 85.89%35,465 Water BoiseRiverOutfall 0 0 0 72 (72)0.00%0 Water Well #27 construction 1,147,227 (730,854)0 371,109 45,264 10.87%354,059 Water Well #32 capital 521,460 39,792 44,284 432,881 128,371 22.87%178,065 Water Total Capital Outlay 9,472,473 (2,025,645)225,841 2,015,296 5,431,533 72.94%1,309,048 Water Water DEPT EXPENDITURES 9,490,473 (2,025,645)226,678 2,022,797 5,442,032 72.90%1,347,762 Water Water TOTAL EXPENDITURES 9,490,473 (2,025,645)226,678 2,022,797 5,442,032 72.90%1,347,762 Water Page 59 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual WWTP 3500 - WasteWater Facility WWTP REVENUES WWTP Review Fees 0 0 2,850 14,175 (14,175)0.00%14,600 WWTP Grant Revenue - Capital 0 0 0 0 0 0.00%(5,816) WWTP Reimbursement Revenues 0 0 4 147,358 (147,358)0.00%21,044 WWTP Recycled Revenue 0 0 0 583 (583)0.00%34 WWTP Water/Sewer Sales Revenue 14,900,000 0 1,286,475 10,995,654 3,904,346 26.20%10,633,425 WWTP Miscellaneous Revenues 0 0 0 2,849 (2,849)0.00%0 WWTP Total REVENUES 14,900,000 0 1,289,329 11,160,619 3,739,381 25.10%10,663,286 WWTP WWTP PERSONNEL COSTS WWTP Wages 1,764,116 0 145,006 1,261,486 502,630 28.49%1,261,235 WWTP Overtime Wages 47,749 0 4,517 44,001 3,748 7.85%37,683 WWTP FICA (7.65%)138,608 0 10,900 95,862 42,746 30.83%94,980 WWTP PERSI 205,103 0 16,926 147,600 57,503 28.03%146,844 WWTP Workers' Comp 62,264 0 0 20,501 41,763 67.07%18,240 WWTP Employee Insurance 539,600 0 36,689 326,173 213,427 39.55%335,991 WWTP Unemployment 0 0 0 0 0 0.00%1,876 WWTP Total PERSONNEL COSTS 2,757,440 0 214,038 1,895,622 861,818 31.25%1,896,849 WWTP WWTP OPERATING COSTS WWTP Office Expense 9,650 0 236 7,303 2,347 24.32%6,198 WWTP Copier Expense 19,286 0 1,323 10,861 8,425 43.68%9,564 WWTP Employee Coffee & Misc 2,280 0 0 941 1,339 58.71%849 WWTP Chemicals 400,000 0 22,554 343,161 56,839 14.20%291,872 WWTP Janitorial 22,410 0 1,330 15,609 6,801 30.34%15,383 WWTP Safety Expense 31,300 14,863 1,329 45,121 1,042 2.25%13,074 WWTP Shop Supplies 69,150 0 4,653 42,253 26,897 38.89%43,122 WWTP Fuels - Gas 16,750 0 1,450 10,441 6,309 37.66%10,735 WWTP Fuels - Diesel/Propane 38,000 (10,000)117 9,011 18,989 67.81%10,134 WWTP Clothing Expense 6,150 0 235 3,963 2,187 35.55%4,427 WWTP Medical Supplies 1,000 0 0 203 797 79.67%130 WWTP Community Events Expenses 0 0 0 0 0 0.00%865 WWTP Building Maintenance 55,000 0 5,095 34,306 20,694 37.62%32,156 WWTP Plant Maintenance 300,000 74,000 6,459 231,252 142,748 38.16%85,793 WWTP Plant Repairs 150,000 0 14,244 87,281 62,719 41.81%65,339 WWTP Parking/Asphalt Maintenance 6,000 0 0 3,320 2,680 44.67%1,729 WWTP Vehicle Repair 24,600 0 409 23,773 827 3.36%19,026 WWTP Vehicle Maintenance 24,400 0 203 15,021 9,379 38.43%28,817 WWTP Equipment Maintenance & Repair 71,000 0 360 22,694 48,306 68.03%45,876 WWTP Rolling Stock Repair 10,000 0 1,134 3,629 6,371 63.70%9,005 WWTP Rolling Stock Maintenance 8,500 0 5,027 9,683 (1,183)(13.91)%3,871 Page 60 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual WWTP Grounds Maintenance 15,000 0 696 6,441 8,559 57.06%5,244 WWTP Lift Station Maint 25,000 10,000 2,237 35,329 (329)(0.93)%11,795 WWTP Lift Station Repair 35,000 0 256 11,607 23,393 66.83%96,240 WWTP Line Wat/Sew Maintenance 20,300 0 828 7,089 13,211 65.07%25,719 WWTP Line Wat/Sew Repair 110,000 60,316 6,798 86,943 83,373 48.95%49,659 WWTP Software Maintenance 58,545 4,500 0 48,721 14,324 22.72%47,208 WWTP Alarm Service/Sprinkler System 2,600 0 46 3,136 (536)(20.60)%4,652 WWTP Flag/Banner Expense 300 0 0 0 300 100.00%0 WWTP Equipment & Supplies 196,500 5,912 8,120 107,579 94,833 46.85%129,587 WWTP Electronics Expense (under $5000)7,730 0 0 7,793 (63)(0.81)%5,961 WWTP Software Acquisition & Licenses (under $25,000)48,600 (48,600)0 0 0 0.00%10,939 WWTP Furniture & Furnishings 500 0 0 0 500 100.00%453 WWTP Computers & Printers (IT use only)2,600 0 0 1,852 748 28.77%5,689 WWTP Professional Services 380,227 (89,127)31,542 165,874 125,226 43.01%107,065 WWTP Professional Svc - PW Wastewater 675,000 (675,000)0 0 0 0.00%0 WWTP Contracted Labor 5,000 0 0 712 4,289 85.77%1,612 WWTP Preventative Health Exp 1,200 0 0 217 983 81.95%1,126 WWTP Background/Employment Testing 0 0 0 16 (16)0.00%0 WWTP Contracted Services 85,900 0 1,776 7,157 78,743 91.66%16,983 WWTP Telephone/Internet 7,050 0 544 3,289 3,761 53.34%4,104 WWTP Postage & Mailings 14,300 0 34 1,691 12,609 88.17%3,799 WWTP Pagers/Radios/Communications 363 0 95 567 (204)(56.30)%290 WWTP Cellphone Expense 9,600 0 857 7,608 1,992 20.74%6,278 WWTP Business Meals 100 0 0 106 (6)(5.94)%99 WWTP Employee Seminars/Training 27,997 0 295 30,847 (2,850)(10.18)%11,280 WWTP Travel - Transportation 10,965 (3,262)0 3,764 3,939 51.13%982 WWTP Travel - Lodging 11,040 (2,771)0 7,417 852 10.30%1,285 WWTP Travel - Per Diem 6,180 (1,404)0 2,757 2,019 42.27%1,309 WWTP Advertising/Promotional/Outreach 7,000 0 585 3,691 3,309 47.27%2,736 WWTP Printing/Binding/Engraving 1,280 0 92 762 518 40.45%368 WWTP Insurance Premium/Claims 46,622 0 0 41,022 5,600 12.01%40,437 WWTP Electricity - Idaho Power 542,000 0 48,519 408,577 133,423 24.61%380,292 WWTP Intermountain Gas 77,500 0 7,744 78,757 (1,257)(1.62)%58,430 WWTP Sanitary Services 145,650 0 926 143,178 2,472 1.69%83,763 WWTP Equipment Rental & Lease 33,746 (27,879)164 971 4,896 83.45%11,013 WWTP Bldg & Structures Rental & Lease 0 0 0 0 0 0.00%(255) WWTP Dues,Licenses,Publications 5,844 0 120 3,695 2,149 36.77%4,176 WWTP Irrigation Taxes 3,200 0 0 3,591 (391)(12.21)%3,154 WWTP Holiday Expense 570 0 0 582 (12)(2.10)%550 WWTP Total OPERATING COSTS 3,886,485 (688,452)178,434 2,153,160 1,044,873 32.67%1,831,985 WWTP Page 61 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual WWTP Capital Outlay WWTP Cap Outlay - Bldgs & Struct 0 0 0 0 0 0.00%60,008 WWTP WWTP - Bldg improvements 11,411 (11,411)0 0 0 0.00%0 WWTP Capital - Vehicles 497,989 (35,714)0 468,624 (6,349)(1.37)%28,823 WWTP Capital - Electronics 240,945 (153,639)0 65,527 21,779 24.94%12,616 WWTP Capital - Software 13,767 (13,767)0 0 0 0.00%0 WWTP Capital - Equipment 0 0 0 6,116 (6,116)0.00%205,331 WWTP Total Capital Outlay 764,112 (214,531)0 540,268 9,314 1.69%306,777 WWTP WWTP DEPT EXPENDITURES 7,408,037 (902,983)392,472 4,589,050 1,916,005 29.45%4,035,611 WWTP WWTP Transfers WWTP Personnel Transfer of Expense 891,816 0 73,834 652,420 239,396 26.84%635,532 WWTP Operating Transfer of Expense 194,895 0 8,922 112,003 82,891 42.53%102,951 WWTP Total Transfers 1,086,710 0 82,757 764,423 322,287 29.66%738,482 WWTP WWTP TOTAL EXPENDITURES 8,494,747 (902,983)475,228 5,353,473 2,238,292 29.48%4,774,094 WWTP Page 62 of 63 City of Meridian Statement of Revenues and Expenses From 6/1/17 Through 6/30/2017 Dept Description Total Budget - Original Total Budget - Revised Current Period Actual Current Year Actual Budget Remaining Percent of Budget Remaining Prior Year Actual WWTP 3590 - WasteWater Construction WWTP REVENUES WWTP Assessments - Residential Revenue 3,398,343 0 604,242 3,717,223 (318,880)(9.38)%3,392,141 WWTP Cash Donation for Capital Outlay 0 0 0 20,431 (20,431)0.00%99,487 WWTP EPA WW Compliance Fee 1,432,215 0 122,258 1,085,433 346,782 24.21%1,035,669 WWTP Assessments - Commercial Revenue 450,000 0 205,969 750,742 (300,742)(66.83)%509,296 WWTP Assessments - Multifamily Revenue 100,000 0 213,744 1,521,173 (1,421,173)(1,421.17)%252,080 WWTP Interest Earnings 225,000 0 30,869 295,457 (70,457)(31.31)%269,990 WWTP Total REVENUES 5,605,558 0 1,177,082 7,390,459 (1,784,901)(31.84)%5,558,664 WWTP WWTP OPERATING COSTS WWTP Building Maintenance 0 0 0 0 0 0.00%3,874 WWTP Software Maintenance 4,500 (4,500)0 0 0 0.00%0 WWTP Investment Services 35,000 0 1,674 15,003 19,997 57.13%14,985 WWTP Legal Notices 0 0 0 0 0 0.00%79 WWTP Fixed Assets - Gain or Loss 0 0 0 0 0 0.00%(185,300) WWTP Total OPERATING COSTS 39,500 (4,500)1,674 15,003 19,997 57.13%(166,362)WWTP WWTP Capital Outlay WWTP Cap Outlay - Bldgs & Struct 24,896 (24,896)0 0 0 0.00%18,499 WWTP Building Improvements 275,000 (275,000)0 0 0 0.00%0 WWTP WWTP - Bldg improvements 54,915 2,785,085 7,881 83,031 2,756,969 97.07%113,275 WWTP Sewer Line Extensions 5,295,807 (157,533)44,807 508,810 4,629,464 90.09%1,251,266 WWTP Capital - Electronics 1,301,960 (1,028,877)0 216,462 56,621 20.73%264,338 WWTP Capital - Software 63,245 6,755 0 33,750 36,250 51.78%13,605 WWTP Capital - Equipment 200,735 (105,735)95 81,267 13,733 14.45%87,990 WWTP Service Line/Main Replacement 2,881,093 (831,738)78,505 705,620 1,343,735 65.56%222,878 WWTP Aeration Basin Construction 5,958 (5,958)0 0 0 0.00%31,626 WWTP Fermentation Projects 157,498 (157,498)0 0 0 0.00%14,505 WWTP Lift Station construction 526,004 (20,232)71,570 428,503 77,268 15.27%71,406 WWTP PreDesign of Capital Projects 12,729,893 (57,351)461,363 2,809,928 9,862,614 77.82%1,505,104 WWTP BoiseRiverOutfall 1,150,000 (147,000)1,724 101,273 901,727 89.90%0 WWTP DAFT upgrade projects 66,183 (66,183)0 0 0 0.00%23,817 WWTP Centrate Basin Construction 1,662,336 (580,325)146 887,685 194,326 17.95%68,329 WWTP Headworks Improvements 7,901,315 (772,760)16,115 701,996 6,426,559 90.15%275,454 WWTP Reclaimed WasteWater Svc Lines 0 0 0 0 0 0.00%239 WWTP Ultraviolet Disinfection 1,475,267 (950,267)3,704 364,374 160,626 30.59%1,650,053 WWTP Total Capital Outlay 35,772,107 (2,389,515)685,910 6,922,698 26,459,894 79.26%5,612,384 WWTP WWTP DEPT EXPENDITURES 35,811,607 (2,394,015)687,584 6,937,701 26,479,891 79.23%5,446,022 WWTP WWTP TOTAL EXPENDITURES 35,811,607 (2,394,015)687,584 6,937,701 26,479,891 79.23%5,446,022 Page 63 of 63 Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 7 PROJECT NUMBER: ITEM TITLE: Items moved from the Consent Agenda MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 8A PROJECT NUMBER: ITEM TITLE: Police Department new Officers A. Police Department: Swearing in of 5 new Police Officers MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 9A PROJECT NUMBER: ITEM TITLE: Appeal for Order to Abate Nuisance A. Appeal by Jason Conner for the Order to Abate Nuisance Located at 1455 N. Penrith Ave. MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Jeff A. Lavey, Chief 1401 E. Watertower ® Meridian, ID 83642 Phone (208) 888-6678 • Fax (208) 846-7366 www.meridianpolice.org NOTICE OF VIOLATION AND ORDER TO ABATE NUISANCE DATE: July 7, 2017 ti TO: Jason Conner, 1455 N. Penrith Ave., Meridian, ID 83642 je FROM: Lenae Williams, City of Meridian- Code Enforcement Officer `fir Meridian Police Department — Code Enforcement Division RE: Real Property at: 1455 N. Penrith Ave., Meridian, ID 83642 Parcel no. 81724190340 YOU ARE HEREBY NOTIFIED the Code Enforcement Officer has determined that a nuisance exists upon the above-described real property, to -wit: the proliferation and/or growth of weeds which are over eight inches (8") in height and constitute a safety, health, or fire hazard to persons and/or property or are considered noxious by the State of Idaho. This nuisance condition is prohibited by Meridian City Code section 4-2-2(A)(1)(a)(b) and (c). YOU ARE HEREBY ORDERED to abate this nuisance condition by removing all weeds from the above-described property by 5:00 p.m. on Monday, July 17, 2017. This order applies to all nuisance weeds on the above-described property, including weeds in the front, side, and rear yards. Should you fail to comply with any provision of this Order, any and all available penalties may attach without further notice. PENALTIES FOR NONCOMPLIANCE with this order include a criminal misdemeanor charge for each day the nuisance persists and/or abatement of the nuisance by the City of Meridian, with abatement costs collected from you and/or recorded as a lien against the property. YOU MAY APPEAL this Order by filing a written appeal, stating the grounds for such appeal, with the City Clerk, 33 E. Broadway Ave., Meridian, Idaho 83642, by 5:00 p.m. on Monday, July 17, 2017. Upon receipt, the City Clerk will schedule such appeal for public hearing before City Council. Signed: U VyYIQA i � �Jq Date: <_)O\, Lenae Williams #3239 Code Enforcement Officer Cj E IDIS IAN; Xa� 4 cer�-a) J ✓�-L.�l�ze�f.�e7j �✓�..wec�, 7�aaJi7 vp0 F Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 9B PROJECT NUMBER: ITEM TITLE: Alcohol License Approval B. Request to Approve Alcohol License for Deja Brew Laugh a Latte within 300' of a Place of Worship MEETING NOTES C✓i APPROVED CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS City Clerk's Office EP.JDJANs�_ R E-+ Alcohol Beverage '�`�� ]) JUL 19 2017 License Application CITY OFGS E j - CITY CLERKS OFFICE Applicant: HardBrock LLC dba Deja Brew Laugh a Latte File #: - Cid..O 7•— 0 Date comp ete ap lication received: 1 Date license issued or denied: Applicant APPLICATION REQUIREMENTS: Staff Completed application Application Fees: Beer— On premise consumption Includes retail sales — $200.00 Beer - Retail sales only - $50.00 Wine — On premise consumption/retail - $200.00 Liquor by the Drink Includes wine - $562.50 Floor plan of licensed premises Copy of Idaho State license to sell/serve alcohol CopV of Ada County license to sell/serve alcohol STAFFUSE ONLY: City of Meridian Legal Department approval City of Meridian Police Department approval City of Meridian Fire Department approval City of Meridian Building Department approval City of Meridian Planning Department approval _ City Clerk approval THIS APPLICATION SHALL NOT BE CONSIDERED COMPLETE UNTIL STAFF HAS RECEIVED ALL REQUIRED INFORMATION. Meridian City Clerk's Office — 33 E. Broadway Ave. — Meridian, Idaho 83642 Phone: 208-888-4433 — email: clerk meridkncity.org — Website: http://www.meridiancity.org (rev. 3115) (0 �%- W, IDIA M 4 !� APPLICANT INFORMATION City Clerk's Office Alcohol Beverage License Application Applicant name: Cecyle Brock Phone: 208-695-1204 Applicant mailing address: PO Box 1652, Meridian, ID 83680 Applicant physical address: 1100 E Pine Avenue, Meridian, ID 83642 Applicant driver's license state and number: _ Name and physical address of agent upon who service of process may be made in Idaho: Cecyle Brock 1100 E Pine Ave., Meridian, ID 83642 PREMISES INFORMATION HardBrock LLC Name of Business on premises: dba Deja Brew Laugh a Latte Physical address of premises: 112 E Idaho Avenue, Meridian, ID 83642 Phone number of premises: 208-957-6442 Assessor's parcel number(s): 85672000731 Zoning district: Within 300' of school or place of worship: [_1 No 16 Yes (attach explanation if necessary) Applicant's interest in property: ❑ Own ® Rent ❑ Other Trax Holding LLC Premises owner name: c/o Oppenheimer Dev Pho11e: 208-343-4883 Premises owner mailing address: 877 W Main Street, Suite 700, Boise, ID 83702 Premises owner physical address: 877 W Main Street, Suite 700, Boise, ID 83702 BUSINESS INFORMATION Nature of business conducted at premises: Coffee Shop/Restaurant Hours of operation: 6AM - 10PM Type of Alcohol Sales: (circle) (SerWin Liquor Hours of alcohol sales: S f!'M-90PM INITIAL Applicant is aware of Meridian City Code Alcohol Server Training requirements. Meridian City Clerk's Office -• 33 E. Broadway Ave. — Meridian, Idaho 83642 Phone: 208-888-4433 email: rler k cr.meridiancity.org — Website: http://www,meridiancity.org (rev. 3/1 S) le WA In WC,=,"a&In Freezer � r o 1 0 W Co 0 ■ W C\j CQ� C ® r m OZ Deja Brew - TI 112 E. Idaho Ave Meridian, ID 5/1/2017 EIDIAN,- Customer Receipt City of Meridian, City Clerks Office 33 E. Broadway Ave. Suite 104 Meridian, ID 83642 PH: 888-4433 / FAX: 888-4218 Date 07/19/2017 Application ALC -2017-0146 Applicant Hardbrock LIc Applicant Address Po Box 1652, Meridian, ID 83642 Project Address 112 E. Idaho Ave. #112, Meridian, ID 83642 Payor Fees and Receipts: Number Description 329235 Beer License By The Drink 329236 Wine License By The Drink Check Check Number: 1019 N Amount $200.00 $200.00 Total Fees: $400.00 $400.00 Total Receipts: $400.00 Balance Due: $0.00 00 00 r- o CD -Q N E z L m Mn' L^` C W W N (� Z) U z V U U) J � N U J O N N i Q N E z O O a_ I HIS LICENSE MUST BE CONSPICUOUSLY DISPLAYED ' fill//II U N G1 a V C_i O J a� co a� = N a� .� c� > YWy ti z C]m0 O � X m v s a Q LL1 O W b � =oma O N N i Q N E z O O a_ I HIS LICENSE MUST BE CONSPICUOUSLY DISPLAYED ' fill//II c % n, O oC�, c� J cu c� J _I `o Z7 J(Lono O O O Y Q O° lc:) ]cc::)) O O O O O Lo o m b'o� ti 4 O M �; y a� z: "izz LL Oa ti .' 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Q O O "O v O F- s r- o Q p D v C U o V) y C4 O O+� O O (II O U � O L N U U U U fA O C C 0cl� N fl fi W Q L 0 Q O y U p o Q O i>>3: I 36N3011 SINl 30 2133SNVHi UO 3-1VS 2103 MIS 3S213AM 33S 00 F I CD N co o V ti W CV r 00 O N O M O Q� a W I 0 N O J W CFO' 0 0 r 0 O S n 0 -n C) 0 0 0 o� CD th O. b �. CD o o N • 0 O m gCD • o = CD }�► 5r ,�: c' Co CD • O x CD CD O S. OQ CD o a • co r' p io CD • _ o tTl CD O ♦ o d r CD >a N C� Er CD • FD O ia% 0 x d s' 0 y - a o0 � 0 O E c CD r �� y� co 69 +� A R ♦ p CDfb Q' OrA 0 0 o o fD • N � m �- O C. • ^Oo • CD owo 0.0 O C 1 oz ♦ N c , n a m O N 4 O • p' lD h+ O N O E' • O w -y O- O W o O O CD N O O 00 00 N 0o tP a O Meridian City Council Meeting 1? 6 DATE: July 25, 2017 ITEM NUMBER: 2(5 PROJECT NUMBER: H-2017-0093 ITEM TITLE: Public Hearing Linder and Overland G. Public Hearing for Linder and Overland Apartments (H-2017-0093) by Woff Enterprises II, LLC Located south side of W. Overland Road, Approximately 1/4 Mile West of S. Linder Road 1. Request: Modification to the Existing Development Agreement to Remove the Subject Property from the Agreement and Execute a New Development Agreement Solely for the Subject Property MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CHANGES TO AGENDA: Item #9D Blackstone Subdivision No. 2 SHP (H-2017-0091) – Applicant requests continuance to August 15th (the applicant is working with staff to come to an agreement on certain conditions of approval.) __________________________________________________________________________________________________________ Item #9C: Linder and Overland Apartments – (H-2017-0093) Application(s): Development agreement modification Property location, size and zoning: South side of W. Overland Road, west of S. Linder Road; consist of 19.50 acres; zoned TN-C. History: In 2007, this property was annexed with a development agreement and preliminary platted as part of Southridge Subdivision.  In 2008, a property boundary adjustment was approved that adjusted the parcel boundaries consistent with the approved master concept plan.  In 2008, a Conditional Use Permit and a development agreement modification were approved to develop an assisted living facility and church. The amended DA replaced the original DA approved with the annexation of the property.  In 2012, another development agreement modification was approved by the City that replaced the DA approved with MDA approved in 2008. Summary of Request: The applicant wishes to remove the subject property from the original development agreement and enter into a new DA with the City. The approved concept plan depicts an assisted living facility, church and associated site improvements. The number of residential units that are currently allowed to develop on the property is 250 units. The applicant has submitted a new concept plan depicting a 336-unit multi-family development consisting of 14 three-story apartment buildings and a 9,000 square foot clubhouse/community building, all to develop in a single phase. Open space is required per the multi- family standards and the open space and site amenity standards set forth in UDC 11-3G. The applicant is proposing the following amenities: 1) Clubhouse; 2) pool and spa; 3) Fitness room; 4) Children’s play structure; and 5) two (2) barbecue areas and picnic areas. The site is currently developed with three (3) ACHD retention ponds. To ensure that this is an attractive development, staff believes that the applicant should make every effort to incorporate these facilities into their proposed design. If the ponds are designed in accord with UDC 11-3B-11, these facilities could count towards the required open space for the proposed development. The building materials proposed for the apartments and clubhouse include board and batten siding, fiber cement paneling, and composite shingles. The proposed structures need to provide variations in design, building materials wall plane and rooflines as desired by the architectural standards manual (ASM). If the DA modification is approved the underlying zoning of the property (TN-C) only requires the applicant to receive CZC and DES approval (staff level approval). Further refinement will be necessary to ensure the site and building designs comport with the structure and site design standards set forth in UDC 11-3A-19 and the design guidelines contained in the Architectural Standards Manual (ASM) and the open space and site amenities set forth UDC 11-3G and UDC 11-4-3-27. Staff recommends approval of the development agreement modification with recommended provisions attached in Exhibit A.6 of the staff report. Outstanding Issue(s) for City Council: None Written Testimony: Tamara Thompson, in agreement with the recommended DA provisions in the staff report. Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017-0093, as presented in the staff report for the hearing date of July 25, 2017: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0093, as presented during the hearing on July 25, 2017, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0093 to the hearing date of for the following reason(s): (You should state specific reason(s) for continuance.) Item #4B: Stor-It (H-2017-0071) Application(s):  Annexation Size of property, existing zoning, and location: This site consists of 11.86 acres of land, zoned I-L, located at 3735 N. Ten Mile Road. Comprehensive Plan FLUM Designation: MU-NR Summary of Request: The applicant requests annexation and zoning of 11.860 acres of land with an I-L zoning district, consistent with the MU-NR land use designation. The applicant proposes to develop a self-service storage facility on the site consisting of units varying in size from 5’ X 5’ to 38’ X 52’ totaling 257,874 square feet. The applicant proposes to construct the facility in two phases, with approximately 139,089 square feet of storage in the first phase, and 118,785 square feet in the second phase. Emergency Access: The property to the north (Citadel Storage) was required to provide an emergency access in order to develop a portion of their site. With a public works condition to loop water through both developments, the applicant shall provide an emergency access and utility easement from the cross-access and through the subject property out to N. Ten Mile Road. The applicant shall coordinate with the adjacent property owner (Parcel # S0434417200) and with the Public Works Department on the location of the required easements. Commission Recommendation: Approval a. Summary of Commission Public Hearing: i. In favor: Craig Callaham ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Josh Beach vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Discussion by Commission: i. Whether or not an emergency access is going to be required through the parcel for the adjacent business. d. Commission Change(s) to Staff Recommendation: i. None e. Outstanding Issue(s) for City Council: i. None Written Testimony since Commission Hearing: Letter from applicant regarding the condition to provide emergency access to the property to the north. Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017-0071, as presented in the staff report for the hearing date of July 25, 2017: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0071, as presented during the hearing on July 25, 2017, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0071 to the hearing date of for the following reason(s): (You should state specific reason(s) for continuance.) City Council Meeting July 25,2017 Item #9C: Linder and Overland Apartments –Vicinity Map Approved Concept Plan Site Proposed Concept Plan Proposed Building Elevations Proposed DA Provisions 1.Development of the property shall generally comply with the concept plan and building elevations attached in Exhibit A.3 and A.4, the design standards listed in UDC 11-3A-19 and the guidelines contained in the Architectural Standards Manual (ASM). 2.Except for emergency access to Overland Road as depicted on the site plan, direct lot access to Overland Road is prohibited unless waived by City Council in accord with UDC 11-3A-3. 3.Any future multi-family use on the site must obtain approval of a certificate of zoning compliance and administrative design review application and comply with the specific use standards set forth in UDC 11-4-3-27 and the open space and site amenities standards set forth in UDC 11-3G. 4.The applicant shall construct a maximum of 336 residential units on the site. 5.The applicant shall coordinate with ACHD and incorporate the three (3) retention ponds as part of the proposed development. The existing retention ponds may count towards the required open space if designed in accord with UDC 11-3B-11. 6.With submittal of the CZC and DES application, the applicant shall submit Autocad files of the proposed development per Public Works specifications, so that capacity modeling can be completed to ensure there is adequate sewer capacity and fire flows to serve the proposed development. Item #9E: Stor-it Self-Storage Zoning Map Site Plan Proposed Elevations CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: July 25, 2017 Item # Project Number: H-2017-0093 9C Project Name: Linder and Overland Apartments Please print your name For Against Neutral Do you wish to testify (Y/N) Meridian City Council Meeting q0 DATE: July 25, 2017 ITEM NUMBER: .H PROJECT NUMBER: H-2017-0091 ITEM TITLE: Public Hearing for Blackstone NO 2 H. Public Hearing for Blackstone Subdivision No. 2 (H-2017-0091) by Blackstone Commons, LLC Located 4700 W. Aspen Creek Street 1. Request: Short Plat Approval for Three (3) Residential Lots on Approximately 0.592 Acres in the R-8 Zoning District MEETING NOTES (-,o /1A t mh,� V A L,)'� CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: July 25, 2017 Item # Project Number: H-2017-0091 Project Name: Blackstone Subdivision No. 2 Please print your name For Against Neutral Do you wish to testify (Y/N) Meridian City Council Meeting i F DATE: July 25, 2017 ITEM NUMBER: PROJECT NUMBER: H-2017-0 ITEM TITLE: Public Hearing for Stor-It Self Storage I. Public Hearing for Sfor-If Self Storage (H-2017-0071) by Sfor-It Self Storage, LLP Located 3735 N. Ten Mile Road 1. Request: Annexation and Zoning of 11.860 Acres of Land with an I -L Zoning District MEETING NOTES L✓i APPROVED CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS v 0 CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: July 25, 2017 Item # Project Number: H-2017-0071 9E Project Name: Stor-It Self Storage Please print your name For Against Neutral Do you wish to testifv (YIN) V/ Q_ 1 NI r-�- b 0v0&0 (-�-/ I I I /J,0 Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 9F PROJECT NUMBER: ITEM TITLE: Proposed Fall 2017 Fee Schedule Meridian Parks and Rec F. Public Hearing for Proposed Fall 2017 Fee Schedule of the Meridian Parks and Recreation Department 1. Resolution No. l �- 0?0dI : A Resolution Adopting the Fall 2017 Fee Schedule of the Meridian Parks and Recreation Department; Authorizing the Meridian Parks and Recreation Department to Collect Such Fees; and Providing an Effective Date MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. ( -7 ` oy 4�-1 BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, LITTLE ROBERTS MILAM, PALMER A RESOLUTION ADOPTING NEW FEES OF THE MERIDIAN PARKS AND RECREATION DEPARTMENT; AUTHORIZING THE MERIDIAN PARKS AND RECREATION DEPARTMENT TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, following publication of notice in the Meridian Press on July 14, 2017 and July 21, 2017, according to the requirements of Idaho Code section 63-1311A, on July 25, 2017 the City Council of Meridian held a hearing on the adoption of proposed new fees of the Meridian Parks and Recreation Department, as set forth in Exhibit A hereto; and WHEREAS, following such hearing, the City Council, by formal motion, did approve said proposed new fees of the Meridian Parks and Recreation Department; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That new fees of the Meridian Parks and Recreation Department, as set forth in Exhibit A hereto, are hereby adopted. Section 2. That these fees shall supersede fees for the enumerated services previously adopted. Section 3. That the Meridian Parks and Recreation Department is hereby authorized to implement and carry out the collection of said fees. Section 4. That this Resolution shall be in frill force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this day of July, 2017. APPROVED by the Mayor of the City of Meridian, Idaho, this ATTES CAColes; City Cleric F ^ City of r �E IDIAN IDAHO ye W erd, Mayor f) S day of July, 2017. ADOPTION OF FEE SCHEDULE OF MERIDIAN PARKS & RECREATION DEPARTMENT PAGE 1 OF 1 EXHIBIT A MERIDIAN PARKS & RECREATION DEPARTMENT – NEW FEES Activity Guide Class Fees: Zumba Gold $24.00 - $62.00 Beginning Hip Hop $37.00 Hip Hop $37.00 Cheer.Dance.Jump $60.00 Lyrical Jazz $37.00 Tumble & Flip $40.00 Yoga – Beginners Series $28.00 Gentle Movement Stretch $14.00 - $28.00 Drawing & Painting $75.00 Family Art Day $25.00 /family Preschool Fun Plus $46.00 Lego Camps $55.00 - $65.00 CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: July 25, 2017 Item # Project Number: Project Name: 9F Meridian Parks Fee Schedule Please print your name For Against Neutral Do you wish to testify (Y/N) Meridian City Council Meeting c 16- DATE: July 25, 2017 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Public Hearing Community Development Block Grant E. Public Hearing for Community Development Block Grant (CDBG) Program Five -Year Consolidated Plan 2017-2021 and Program Year 2017 Action Plan MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS PUBLIC HEARING for 2017-2021 Consolidated Plan & 2017 Action Plan 2017-2021 Consolidated Plan -Needs Improvements in economic stability for residents who are low-income and other residents Homeownership opportunities for LMI residents Rental assistance and affordable rental units Improved weatherization of housing stock Better accessibility (e.g. sidewalks, ADA improvements, recreation and service facilities) Promotion and incentivization of fair housing practice and affordable housing development 2017-2021 Consolidated Plan –Priorities & Goals Support projects aimed to improve accessibility of public facilities Support downpayment assistance and home ownership counseling programs Explore home rehabilitation programs Support social service programs for low-income residents Explore opportunities to support those fleeing domestic violence Work regionally to improve transportation options 2017 Action Plan •Program Administration and Fair Housing Activities -$69,826 •Sidewalk Construction (MDC) -$147,000 •Hunger Relief Program (Meridian Food Bank) -$40,000 •Youth Scholarships (Boys & Girls Club) -$10,000 •Emergency Rental Assistance (Jesse Tree) -$2,250 •Home Buyer Assistance (Neighborworks Boise) -$30,000 •Home Buyer Assistance (Ada County Housing Authority) -$50,000 Review of Comments/Revisions to Be Made •No written public comments have been received •No oral public comments have been received •Internal comments received •suggesting change in administrative processes in Con Plan Public Review Process Public Comment Period Public Notices Public Presentation Public Hearing Revisions Adoption & Submission June 23rd –July 25th June 28th, 30th, & July 11th July 5th July 25th July 26th –August 3rd August 8th Public Hearing We’d like to open a public hearing and have Council consider public comments regarding the presented plans. (Accordingly, the plans will be revised and presented for adoption on August 8th.) FINAL REPORT Consolidated Plan and Fair Housing Assessment City of Meridian, Idaho Final Report June 21, 2017 Consolidated Plan and Fair Housing Assessment Prepared for City of Meridian Community Development Department 33 E. Broadway Avenue Meridian, Idaho 836412 Prepared by BBC Research & Consulting 1999 Broadway, Suite 2200 Denver, Colorado 80202-9750 303.321.2547 fax 303.399.0448 www.bbcresearch.com bbc@bbcresearch.com Table of Contents BBC RESEARCH & CONSULTING i Executive Summary Five-year Priorities and Goals .................................................................................................. ES–2 Five-year Goals and Rationale ................................................................................................. ES–3 Goals to Remove or Ameliorate the Barriers to Affordable Housing ...................................... ES–5 2017 Annual Action Plan ......................................................................................................... ES–7 I. Demographic Summary Section Content and Organization ............................................................................................. I–1 Community Overview ................................................................................................................. I–1 Segregation/Integration ........................................................................................................... I–10 Concentrated Areas of Poverty ................................................................................................ I–15 II. Citizen Participation Participation Opportunities and Outreach Activities ................................................................ II–1 Participant Profile ...................................................................................................................... II–2 Housing Preferences.................................................................................................................. II–4 Housing Condition ..................................................................................................................... II–7 Homelessness and Housing Insecurity ...................................................................................... II–8 Most Urgent Housing and Community Development Needs .................................................. II–10 III. Housing Profile and Needs Assessment Housing Units and Growth ....................................................................................................... III–1 Affordability, Supply and Demand, and Housing Gaps ............................................................ III–4 Summary Findings .................................................................................................................. III–11 IV. Disability and Access to Opportunity Analysis Disparities in Access to Opportunity ....................................................................................... IV–1 Housing Choice and Access to Opportunity of Residents with Disabilities ........................... IV–12 Summary Findings ................................................................................................................. IV–22 V. Public and Private Actions Public Housing Authority .......................................................................................................... V–1 Land Use Regulations and Policies ........................................................................................... V–3 Private Sector Actions .............................................................................................................. V–5 Summary ................................................................................................................................ V–13 Table of Contents BBC RESEARCH & CONSULTING ii VI. Fair Housing Environment, Contributing Factors and Strategies Experience of Discrimination................................................................................................... VI–1 Federal and State Fair Housing Laws and Enforcement .......................................................... VI–3 Legal Cases .............................................................................................................................. VI–7 Assessment of Past Efforts ...................................................................................................... VI–9 Fair Housing Challenges and Contributing Factors .................................................................. VI–9 Fair Housing Goals and Strategies ......................................................................................... VI–10 VII. Consolidated Plan Appendices A. City of Meridian Citizen Participation Plan ............................................................................ A B. CDBG Program Year 2017 Grant Application......................................................................... B EXECUTIVE SUMMARY BBC RESEARCH & CONSULTING EXECUTIVE SUMMARY, PAGE 1 EXECUTIVE SUMMARY. City of Meridian 2017-2021 Consolidated Plan and Analysis of Impediments to Fair Housing Choice This document represents the Five-year Consolidated Plan for the City of Meridian. A Consolidated Plan is required of any city, county or state that receives federal block grant dollars for housing and community development funding from the U.S. Department of Housing and Urban Development (HUD). There are four types of HUD block grant housing and community development programs: the Community Development Block Grant (CDBG), the HOME Investment Partnerships Program (HOME), the Emergency Solutions Grant (ESG), and the Housing Opportunities for People with AIDS (HOPWA) program. The purpose of the Consolidated Plan is:  To identify a city’s, county’s or state’s housing and community development needs, priorities, goals and strategies; and  To stipulate how funds will be allocated to housing and community development activities during the five year planning period. Annually, recipients of HUD block grant funds must prepare an Action Plan that details how funds will be spent in the current program year. This document combines the Five-year Strategic Plan with the 2017 Action Plan. The City of Meridian receives approximately $350,000 each year from HUD for housing and community development activities. In the past, CDBG has funded activities such as:  Picnic Shelter-Recreational Facility at Meridian Elementary  Hunger relief (Meridian Food Bank)  Homeless case management (CATCH)  Senior’s Resource Guide (Senior Advisory Council)  Sidewalk construction  Down-payment assistance (Neighborhood Housing Services and BCACH)  Façade improvements Community Input Informing the Consolidated Plan BBC RESEARCH & CONSULTING EXECUTIVE SUMMARY, PAGE 2 Nearly 500 Meridian residents and stakeholders helped inform the Consolidated Plan five-year goals and annual activities to address housing and community development needs. Residents participated in the Consolidated Plan process at community meetings and public hearings and through an online and in-person survey about housing needs. Resident surveys were promoted through several media outlets of the City (e.g. Facebook, Twitter, Merdian City websote).An article in the local Meridian newspaper was also composed. Staff also hand-delivered surveys to several residential developments and community service centers, to encourage participation by residents who are often underrepresented in community participation processes:  James Court Apartments  Traymore Senior Apartments  Meridian Elementary  Barbara Morgan STEM Academy  The Meridian Food Bank  Boys & Girls Club  Special Olympics  Friends of Children and Families  Homecourt YMCA  Meridian Community Center  Meridian Library (all 3 locations)  Meridian Senior Center  Touchmark Senior Living Center The survey was also available at Meridian City Hall (Front Information Desk, Parks and Recreation Offices and Utility Billing Center). Summary of public comments. Citizens and stakeholders were also invited to comment on the Draft 2017-2021 Consolidated Plan during the 35-day public comment period beginning on May 16 and ending on June 20. A public hearing was held on June 20, 2017 where staff presented the proposed goals and objectives of the Five-year Consolidated Plan and funding allocation for the 2017 Annual Action Plan. All comments and views were accepted and considered in development of the Consolidated Plan and 2017 Action Plan. Five-year Priorities and Goals The following Priority Needs and Strategic Goals for the five-year Consolidated Planning cycle are based on:  Input from almost 500 Meridian residents through a community survey;  A focus group with stakeholders who assist special needs populations;  A housing market analysis;  Input received in the 35-day comment process and a public hearing; and  The City’s Strategic Plan and Comprehensive Plan. BBC RESEARCH & CONSULTING EXECUTIVE SUMMARY, PAGE 3 High priority needs  Improvements in economic stability for residents who are low income, have special needs, and/or are at risk of losing shelter or housing.  Homeownership opportunities for residents earning 80-120 percent of the Area Median Income (AMI).  Rental assistance and deeply affordable rental units for very low income renters and/or persons at-risk of losing shelter or housing.  Improved housing options and social and supportive services for people including but not limited to people with special needs and individuals/families leaving domestic violence situations.  Improved weatherization of housing stock.  Better accessibility in Meridian (e.g., sidewalks, ADA improvements, accessible and visitable homes, recreation and service facilities). Housing Priorities  Explore and support opportunities for rental assistance programs and units to serve very low income renters, especially families who are leaving domestic violence situations and/or residents at risk of losing shelter or housing.  Explore and support down payment assistance opportunities for moderate-income renters wanting to buy in Meridian.  Explore and improve housing rehabilitation opportunities for low and moderate income households, prioritizing weatherization and accessibility and visitability. Economic Opportunity Priorities  Improve and support service programs for low income and special needs residents—e.g., provision of food staples, emergency repairs, emergency rental assistance. Neighborhood and Community Development Priorities  Improve accessibility in Meridian (e.g., sidewalks, ADA improvements, accessible and visitable homes, handicapped parking, recreation and service facilities).  Explore addition public and other transit options. Five-year Goals and Rationale Housing Goals 1) Stabilize the rental gap by providing incentives to organizations for the construction of housing and/or development of social support programs that help to reduce the number of individuals/families who are at risk of losing shelter or housing. As opportunities arise, provide non-monetary support—e.g., fast track development approvals, favorable regulatory environment—to organizations creating affordable rental housing. BBC RESEARCH & CONSULTING EXECUTIVE SUMMARY, PAGE 4 Rationale: The last Consolidated Plan identified a shortage of 1,077 rental units to serve Meridian households earning $25,000 and less (rents of $625 and less, including utilities). This gap increased in the past 5 years to 1,348 units. The increase was largely due to additional households falling below the poverty line. 2) Enhance homeownership opportunities through downpayment assistance and homeownership counseling. Rationale: Nearly 90 percent of renters who responded to the survey conducted for this study expressed an interest in homeownership. Not having enough money for a downpayment (40% of renters who want to buy) and poor credit (16%) were the top reasons these renters had not achieved homeownership. Although not a statistically significant sample of renters, the high percentage of renter respondents who want to be owners suggests a strong desire for homeownership in Meridian. 3) Explore a program to assist low income homeowners with needed repairs to lower energy costs, improve residents’ quality of life and preserve affordable housing stock. This could be a grant or loan program administered by a regional organization to maximize efficiencies and reduce administrative costs. Rationale: Respondents to the Consolidated Plan survey expressed the highest need for weatherization improvements to lower energy costs: more than one-third of Meridian residents said their homes need weatherization replacement or repairs. This was followed by repairs to walls and ceilings. The survey also found that 20 percent of Meridian residents had to find additional employment in the past year to afford housing costs and repairs. Economic Opportunity Goals 1) Continue to use block grant funds to provide social services for low income and special needs residents—e.g., provision of food staples, emergency repairs, emergency rental assistance. Neighborhood and Community Development Goals 2) Work through the Ada County Highway District’s, Parks and Recreation Department’s, and City’s code enforcement processes to create a more accessible environment for persons with disabilities. Continue to improve sidewalks and provide proper signage and enforce requirements for handicapped parking spots. Explore opportunities to expand accessible recreation in parks (Pocatello is a best practice). Rationale: Persons with disabilities interviewed and surveyed for this study prioritized accessibility improvements, particularly public infrastructure. Community access for persons with disabilities was identified as a barrier in reference to lack of/poor sidewalks and access to handicapped parking. 3) Explore future opportunities to serve and support individuals and families who are escaping domestic violence. BBC RESEARCH & CONSULTING EXECUTIVE SUMMARY, PAGE 5 Rationale: Domestic violence is a top reason Meridian residents become at risk for losing shelter/housing. Stakeholders describe an acute need for housing and support services for individuals and families who are escaping domestic violence. 4) Work regionally to improve transportation options. Rationale: Public transit was the public improvement chosen the most by survey respondents after road improvements: more than one-third of residents said this was the top community development need in Meridian. Evaluation of past performance. Meridian’s past Five-year Consolidated Plan was organized around the HUD initiatives of: 1) Creating a Suitable Living Environment, 2) Providing Decent Housing, and 3) Creating Economic Opportunities. To this end, the City has focused on supporting social service provider operations (Meridian Food Bank), improving community facilities (Boys and Girls Club), addressing accessibility barriers (parks and trails), preventing homelessness with emergency assistance, and assisting with homeownership attainment for low and moderate income buyers. All of these activities meet critical needs in Meridian. The primary challenges encountered during the last Consolidated Plan period were timing- and contact-related. To address these challenges, the City intends to have more stringent requirements for grant recipients, particularly in meeting expected schedules. Goals to Remove or Ameliorate the Barriers to Affordable Housing During the 2017-2021 Consolidated Planning period, the City of Meridian will complete the following to improve housing choice and access to opportunity: Fair Housing Goal No. 1: Improve the condition of sidewalks in Meridian, particularly in neighborhoods where persons with low-moderate income reside. Seek new funding opportunities and partnerships for sidewalk repairs. Fair housing challenge addressed: Inaccessible infrastructure. Contributing factors addressed: Aging public infrastructure and limited funding to make significant repairs. Metrics and milestones: Work through the Ada County Highway District’s, Parks and Recreation Department’s, Meridian Development Corporation, and City’s code enforcement processes to create a more accessible environment for persons with disabilities. Continue to improve sidewalks and provide proper signage and enforce requirements for handicapped parking spots. Explore opportunities to expand accessible recreation in parks. PY2017 outcome: Improve 5 segments of sidewalk in a neighborhood with again infrastructure and occupied by seniors and low income residents. BBC RESEARCH & CONSULTING EXECUTIVE SUMMARY, PAGE 6 Fair Housing Goal No. 2: Support preservation of housing occupied by low income homeowners and stabilization of affordable rental housing by assisting low income renter households and supporting the creation of affordable housing. Fair housing challenge addressed: Lack of affordable housing. Contributing factors addressed: Low rental vacancies, rising housing costs, high demand to live in Meridian, increasing number of residents with housing needs. Metrics and milestones: Explore options to help stabilize the rental gap by: providing incentives to organizations for the construction of housing; support the development of social support programs that help to reduce the number of individuals/families who are at risk of losing shelter or housing. As opportunities arise, provide non-monetary support—e.g., fast track development approvals, favorable regulatory environment—to organizations creating affordable rental housing. Continue to use block grant funds to provide social services for low income and special needs residents—e.g., provision of food staples, emergency repairs, emergency rental assistance. Explore opportunities to fund and assist low income homeowners with needed repairs and weatherization to lower energy costs, improve residents’ quality of life and preserve affordable housing stock. PY2017 outcome: Assist 10 households with emergency assistance and 8 households with downpayment assistance. Assist 2,000 households with food assistance. By the end of PY2017, determine options for implementing a weatherization program. During the next three years, explore potential development incentives for projects that provide at least 10 percent of units that are affordable to 30 to 80 percent AMI households. Fair Housing Goal No. 3: Work regionally to improve transportation options. Fair housing challenge addressed: Lack of public transportation. Contributing factors addressed: Lack of funding and regional planning to address residents’ transportation needs. Metrics and milestones: Explore opportunities to expand and improve public transportation options for low-income and special needs populations in Meridian. Explore, with transportation agencies and other municipalities in the region, additional funding sources for public transportation, including potential legislation. Utilize the support of local elected officials, public agencies, and research on other peer communities to learn more about public transportation opportunities and best practices. BBC RESEARCH & CONSULTING EXECUTIVE SUMMARY, PAGE 7 PY2017 outcome: Convene two meetings with regional transportation providers and/or jurisdictions to explore best practices to expanding transportation options and garner support for making expanded transportation options that better serve low to moderate income residents and workers a high priority during the next five years . Meet as scheduled with the Meridian Transportation Commission, the ACHD Capital Improvement Citizen Advisory Committee (ACHD CICAC), the COMPASS Regional Technical Advisory Committee (COMPASS RTAC). Fair Housing Goal No. 4: Increase education and understanding of fair housing laws by landlords, builders, and residents. Fair housing challenge addressed: Lack of accessible housing. Contributing factors addressed Landlords’ failure to comply with reasonable accommodations provisions of the Fair Housing Act; builders’ failure to comply with fair housing accessibility rules. Metrics and milestones: Continue to sponsor regional fair housing campaigns and trainings. Conduct annual internal trainings for City leaders and relevant staff on fair housing design and construction guidelines. Ensure relevant City staff are aware of fair housing design and construction guidelines. PY2017 outcome: Fund two regional fair housing campaigns and trainings. Provide flyers and posters to at least 5 landlords and 5 homeowner’s associations in Meridian. 2017 Annual Action Plan During PY2017, CDBG will fund the following activities to address high priority needs of providing emergency services to low income residents to prevent homelessness, helping low and moderate income residents achieve homeownership, and improving accessibility through sidewalk reconstruction. The expected program allocation and outcomes will include the following. Note: five segments of sidewalks in Census tract 103.21, Block Group 2, are expected to be repaired with the allocation to the Meridian Development Corporation. There are 995 households living in this Block Group. About 20 percent of these households are comprised of senior females living alone. Another 35 percent are families with young children; half are households led by a single mother. BBC RESEARCH & CONSULTING EXECUTIVE SUMMARY, PAGE 8 Category & Activity Total Outcomes: Persons or Households Assisted Administration & Planning (no more than 20% of Entitlement Grant) Administration, Fair Housing & Planning Activities $71,200.00 N/A SUBTOTAL Public Facility Meridian Development Corporation—Sidewalk Improvements $147,000.00 Public Service (no more than 15% of Entitlement Grant) Hunger Relief/Meridian Food Bank $40,000.00 2,000 Boys & Girls Club – Scholarship Program $10,000.00 50 The Jesse Tree of Idaho – Homelessness Prevention $2,250.00 5 Affordable Housing Homebuyers Assistance/Neighborhood Housing Services $30,000.00 3 Homebuyers Assistance/Ada County Housing Authority $50,000.00 5 SUBTOTAL TOTAL $349,076 SECTION I. Demographic Summary BBC RESEARCH & CONSULTING SECTION I, PAGE 1 SECTION I. Demographic Summary The Demographic Summary is the starting point for the Consolidated Plan’s identification of housing and community development needs. It provides information on how the drivers of housing choice—income, household characteristics, age and disability status—have changed over time. The section also provides indicators of potential fair housing issues and priorities. For example, strong growth in senior residents may increase demand for accessible, visitable housing with services, which is typically challenging to find in most communities. Section Content and Organization This section begins with an overview of how the City has grown and changed since 2000, 2007 (before the economic downturn) and 2011, the full year before the prior Consolidated Plan was conducted. The remainder of the section follows the structure suggested in HUD’s Consolidated Plan and the new framework for fair housing analyses (Assessment of Fair Housing or AFH), examining demographic patterns related to:  Segregation and integration of residents of differing races, ethnicities, country of origin and language spoken; and  Concentrated areas of poverty. Disparities in access to opportunity, also an AFH requirement, are examined in the Disability and Access to Opportunity section. Where possible, the section contains an analysis of the factors that contribute to the identified disparities. Community Overview Meridian is located in Ada County in southwestern Idaho, off of Highway I-84, between Boise and Nampa. Over the past decade, Meridian has surpassed nearby Nampa in population size and is now the second largest city in Idaho. The U.S. Census reported the City’s population at 84,018 for 2015. Over 90 percent of Meridian residents identify themselves as White. This has declined slightly, as the percentage of residents who identify as of Hispanic descent has risen in the past 15 years. Still, City residents predominantly report their race as non-Hispanic White. The City is less diverse than the state overall and nearby Boise and Nampa. Between 2007 and 2015, the fastest growing age cohorts were Baby Boomers (ages 45 to 64) and seniors (65 and older), at a rate of 107 and 236 percent, respectively. This growth indicates an increasing need for services and housing aimed an aging population. BBC RESEARCH & CONSULTING SECTION I, PAGE 2 The age trends in Meridian are similar to many “bedroom communities,” who saw a decrease in prime working age residents in the past decade. Population. The population of Meridian increased by 12,010 residents between 2011 and 2015, a 4.2 percent annual growth rate. As shown in Figure I-1, as measured by the annual growth rate, the City’s population increased the fastest in the period before the Great Recession, between 2000 and 2007. Figure I-1. Population and Households, City of Meridian, 2000 to 2015 Source: Year 2000 and 2010 population and household estimates are from the US Census, 2007, 2011 and 2015 population and household estimates are from the American Community Survey (ACS). Meridian's share of the county population has steadily increased over the last 15 years – from 12 percent in 2000 to 20 percent in 2015. Age distribution. Figure I-2 compares the age distribution of the City's population in 2015 to 2000, 2007 and 2010. Meridian’s population between the ages of 45 to 64 increased from 16 percent of the total population in 2000 to 24 percent in 2015, primarily due to young adults aging into the 45 to 64 cohort from the 25 to 44 cohort. Across all age groups, growth remained relatively stable except for the age groups of 5 to 7 and 18 to 24, whose cohorts decreased from 22 to 21 percent and 7 to 6 percent, respectively, in the same time period. Figure I-2. Age Distribution, City of Meridian, 2000, 2007, 2010 and 2015 Source: 2000 and 2010 US Census; 2007 and 2015 ACS. Year 2000 34,919 11,829 2007 58,254 9.5%20,502 10.5% 2011 72,008 5.9%25,260 5.8% 2015 84,018 4.2%29,499 4.2% Population Households Annual Growth Rate Annual Growth Rate BBC RESEARCH & CONSULTING SECTION I, PAGE 3 Race and ethnicity. While the racial distribution of Meridian residents has changed only slightly since 2000, the City’s ethnic distribution saw increasing numbers of Hispanic residents. According to 2015 data, residents that are of Hispanic descent make up 8 percent of the total population, up from 4 percent in 2000. Eighty-six percent of residents identify as non-Hispanic White, 2 percent are Asian, 1 percent is Native American and 1 percent is African American. Compared to the state overall, the City of Meridian has a higher proportion of residents who are non-Hispanic White—mostly due to the lower Hispanic population. Meridian’s composition of Hispanic and non-Hispanic White residents is similar to that of Boise—8 percent Hispanic in both cities and 86 percent non-Hispanic White in Meridian compared to Boise’s 84 percent. Neighboring Nampa has a far greater proportion of Hispanic residents at 23 percent of the total population (and 72% non-Hispanic White). Figure I-3. Race and Ethnicity, City of Meridian, 2000 through 2015 Source: 2000 Census, 2007 ACS, 2011 ACS and 2015 ACS. National origin. National origin, a protected class in Federal Fair Housing Law, can be based either on the country of an individual’s birth or where his or her ancestors originated. Census data available to analyze segregation by national origin are more limited in definition, however: they represent the foreign-born population, not ancestry. In 2015, approximately 98,000 residents of Idaho were born in a country outside of the U.S. These residents represented just 6 percent of the state’s total population. Sixty-five percent of the state’s foreign-born citizens are of Hispanic descent. According to the University of Idaho, McClure Center for Public Policy Research, the majority of Idaho’s Hispanic 2015 Total Population 34,919 58,254 72,008 84,018 Race White 94%93%94%93%92% Black or African American 0%1%1%1%1% American Indian and Alaska Native 0%1%0%0%1% Asian 1%2%2%2%1% Native Hawaiian and Other Pacific Islander 0%0%0%0%0% Some other race 1%1%1%1%2% Two or more races 2%1%2%2%3% Ethnicity Hispanic 4%4%6%8%12% Non-Hispanic 96%96%94%92%88% Non-Hispanic white 91%91%89%86%83% 2000 City of Meridian Idaho 1,654,930 201520112007 BBC RESEARCH & CONSULTING SECTION I, PAGE 4 residents were born in the U.S. and the vast majority are U.S. citizens. Immigrants who came to the U.S. since 2010 make up only 2 percent of Idaho’s Hispanic population.1 Foreign-born residents have slightly higher rates of employment than Idahoans overall, according to 2014 Census data: 68 percent of foreign-born residents are in the labor force compared with 62 percent of all residents. Foreign-born residents also have more working members in their household (1.2 v. 1.5); higher poverty rates (15% v. 22%); and lower incomes than Idahoans overall. Figure I-4 shows the top countries of origin for foreign-born residents living in Idaho. Figure I-4. Foreign-born Population, State of Idaho, 2010-2015 Source: 2010-2015 ACS 5-year estimates. Meridian has a similar distribution of foreign-born residents as the state overall. Figure I-5 shows the top ten countries where Meridian's foreign-born residents are from. Individuals of Mexican origin make up the largest percentage of foreign-born residents. 1 “Hispanics: An Overview,” January 2016. BBC RESEARCH & CONSULTING SECTION I, PAGE 5 Figure I-5. National Origin, City of Meridian, 2010 Source: HUD AFFH Data and Mapping Tool's Raw Data. https://www.hudexchange.info/resou rce/4868/affh-raw-data/. Limited English proficiency residents. In 2015, only 1 percent of Meridian households had no one over the age of 14 who spoke English very well. Residents living in such households are called “Limited English Proficiency” populations, or LEP. Meridian’s 2015 LEP proportion is slightly less than that of the county overall (1.7%) and lower than the State of Idaho (2%). Figure I-6 shows the top languages spoken in Meridian and by LEP status. The highest proportions of households with LEP are those speaking Spanish or Spanish Creole. Altogether, about 2,300 residents in Meridian have LEP needs—about 3 percent of all residents. BBC RESEARCH & CONSULTING SECTION I, PAGE 6 Figure I-6. Language Spoken at Home, City of Meridian, 2015 Source: 2011-2015 ACS 5-year estimates. Language Spoken at Home Total Population/Households 77,496 2,275 29,499 286 1% Speak only English 70,976 26,273 Speak a language other than English 6,520 2,275 65%35%3,226 286 9% Spanish or Spanish Creole 3,139 1,071 66%34%1,628 104 6% Other Indo-European languages 1,868 643 66%34%941 98 10% Asian and Pacific Island languages 1,113 526 53%47%451 84 19% Other languages 400 35 91%9%206 0 0% Population 5 years and Older Total Households Households Percent of Households that are LEP Total People Speak English "very" well Speak English less than "very well" Total People that are LEP Total Households that are LEP BBC RESEARCH & CONSULTING SECTION I, PAGE 7 Familial status. The majority of Meridian households are family households (75%), which include related persons living together. This includes married couples, families with children and other arrangements of related individuals. “Non-family” households include people living alone or with roommates.2 Since 2010, the City’s proportion of “non-family” households has grown slightly—from 22 percent to 25 percent—likely due to growth of seniors, who often live alone after a spouse passes away. Single heads of household with children has also grown, from 11 to 14 percent. Conversely, the proportion of married couple families has declined slightly (67% to 61%). Of households with children in 2015, the majority (76%) were married couple families. Figure I-7 shows the distribution of Meridian households by household type. Figure I-7. Household Composition, City of Meridian, 2015 Note: Percentages in figure show proportions of total households, not proportions of subtotals. Source: 2015 ACS 5-year estimates. 2 Federal familial status protections apply to families with children, a person who is pregnant and anyone in the process of securing legal custody of any individual who has not attained the age of 18 years. The State of Idaho does not have comparable familial status protections. Total Households 29,499 Family Households 22,035 —75% Nonfamily Households 7,464 —25% Married-Couple Household 17,898 —61% Single Head of Household 4,137 —14% with children 8,561 —29% without children 9,337 —32% Female Householder (no husband present) 2,510 —9% Male Householder (no wife present) 1,627 —6% with children 1,589 —5% without children 921 —3% with children 1,054 —4% without children 573 —2% BBC RESEARCH & CONSULTING SECTION I, PAGE 8 The two household groups that typically have fewer choices in housing markets and face the highest rates of discrimination are large households (5 family members and more) and single parent households. These household groups need larger units, which are often in limited supply, are less affordable, and can be costly to development. In 2015, 15 percent of Meridian’s households were “large”—containing five or more household members. Of these, 74 percent were owners; 26 percent were renters. As shown above, Meridian has about 2,600 single parent households (1,600 female-headed and 1,050 male-headed). Single parent households are more likely to rent than other household groups (homeownership rate of 60%, compared to 76% for all households). Disability. Eight percent of persons in Meridian have one or more disabilities, lower than the county (10%) and the state (13%) overall. Persons with disabilities are typically more vulnerable to housing discrimination due to housing providers’ lack of knowledge about reasonable accommodation provisions in fair housing laws. Persons with disabilities also face challenges finding housing that is affordable, accessible and located near transit and supportive services. The poverty rate for persons with disabilities is very low at 1.3 percent. The majority of people with disabilities that live below the poverty rate are within the age range of 18 to 64 and 75 and over - most children who live with a disability do not live in poverty. Figure I-9 shows the ages of persons living with disabilities in Meridian, along with the disability types. Seniors are disproportionately to have disabilities: they make up 53 percent of the population of persons with disabilities in Meridian compared to 8 percent of residents overall. Of seniors, 32 percent has some type of disability. The most common types of disabilities are ambulatory and hearing. Eleven percent of non-senior adult residents have a disability; their most common types of disabilities are cognitive and ambulatory. Five percent of children under 18 are disabled, with the most common types of disability cognitive and self-care. BBC RESEARCH & CONSULTING SECTION I, PAGE 9 Figure I-9. Incidence of Disability by Age, City of Meridian, 2015 Source: 2015 ACS 5-year estimates. Income and poverty. The median household income in the City of Meridian was $54,746 in 2015, higher than the state overall ($48,275) but lower than Ada County ($57,399). Figure I-10 displays median household income of both renters and owners in Meridian for 1999, 2007, 2010, 2011 and 2015. Median household income increased between 1999 and 2007, but has continuously declined since the Great Recession. In 2007, the median household income was $62,042—12 percent higher than today. Between 2007 and 2015, renters experienced a 27 percent decrease in income (from $42,534 to $31,012) and owners experienced a 5 percent decrease (from $68,470 to $64,932). Figure I-10. Median Household Income by Tenure, City of Meridian 1999, 2007, 2010, 2011 and 2015 Source: 2000 and 2010 US Census; 2007, 2011 and 2015 ACS. Nearly 7,700 Meridian residents (9% of the population) are living in poverty. The percent of people in poverty is similar across all age groups and is in line with the overall population rate. The City has a lower poverty rate than the state (16%) and Ada County (12%), Figure I-11 displays poverty by age for Meridian residents in 2015. Total Population with a Disability 6,586 8% Population Under 18 years 962 5% Hearing 80 0% Vision 7 0% Cognitive 552 3% Ambulatory 112 1% Self-care 211 1% Population 18 to 64 years 5,444 11% Hearing 771 2% Vision 601 1% Cognitive 1,474 3% Ambulatory 1,144 2% Self-care 549 1% Independent living 905 2% Population 65 years and over 4,788 53% Hearing 1,055 12% Vision 472 5% Cognitive 415 5% Ambulatory 1,599 18% Self-care 453 5% Independent living 794 9% Number with a Disability Percent of Age Cohort with Disability 1999 $52,722 $57,243 $27,148 2007 $62,042 $68,470 $42,534 2010 $60,230 $65,537 $38,494 2011 $56,810 $63,863 $32,098 2015 $54,746 $64,932 $31,012 All Households Owners Renters BBC RESEARCH & CONSULTING SECTION I, PAGE 10 Figure I-11. Poverty by Age, City of Meridian, Ada County and Idaho, 2015 Source: 2015 ACS. Segregation/Integration This section discusses racial and ethnic segregation/integration. In analyzing data on segregation and integration, it is important to note that college towns often have more diversity than others cities since students come from many different backgrounds. Residents of certain nationalities or backgrounds may cluster near others who are like them; these preferences can lead to concentrations of residents by race and ethnicities. Segregation. According to HUD, “segregation” occurs when concentrations of protected classes are a result of fair housing barriers or impediments. Segregation can also be measured by the dissimilarity index. The dissimilarity index is a mathematical way to measure the evenness of minority resident distribution across geographic units—such as census tracts—that make up a larger geographic area—usually a county. The index compares the proportion of the total population of a minority group in a census tract and the proportion of the total number of Whites in that same census tract. The index is measured between 0 and 1. An index of 0 indicates perfect distribution of racial and ethnic groups across all census tracts in a region; conversely, an index of 1 indicates complete segregation of racial groups across the region. HUD’s ratings of dissimilarity are determined by the following score ranges: “Low Dissimilarity”—below 0.40; “Moderate”—between 0.40 and 0.55; and “High”—above 0.55. The U.S. cities found to be the most segregated using the dissimilarity index (Milwaukee, New York and Chicago) have indices approaching 0.8. The dissimilarity index was calculated for Ada County and Meridian:  Ada County’s index is low for all races and ethnicities except for: African American/non- Hispanic White (Moderate) and Native American/non-Hispanic White (also Moderate).  Meridian’s index is very low across all races, which has changed from historical trends. In 1990, Meridian’s index for African American/non-Hispanic White residents was closer to moderate at 0.31. Meridian’s dissimilarity index for Hispanic residents (the largest minority group) is 0.16, lower than nearby Nampa (0.18) and Boise (0.23). Total population 7,679 9%50,551 12%245,177 16% Under 18 years 2,478 10%14,294 14%81,049 19% 18 to 64 years 4,397 9%32,353 13%145,480 15% 65 years and over 804 9%3,904 8%18,648 9% Idaho Percent in Poverty Number in Poverty City of Meridian Number in Poverty Percent in Poverty Ada County Number in Poverty Percent in Poverty BBC RESEARCH & CONSULTING SECTION I, PAGE 11 Concentrations. This section examines the distribution of residents by race and ethnicity in more detail. It identifies concentrations. Concentrations are different than segregation because they can be due to housing and locational preferences –and not be solely due to impediments. Concentrations are identified as:  Census tracts in which the proportion of a protected class is 20 percentage points higher than that in the market area overall, which is specified as the county. This threshold applies to individual racial categories and in non-metro areas, and  Census tracts that are more than 50 percent minority. Minority residents are defined as those identifying as Hispanic/Latino and/or a Non-White race. Figure I-12 shows all of the majority-minority concentrations in the State of Idaho. No census tracts in Meridian have majority-minority concentrations. Two minority concentrations exist in nearby Nampa and Caldwell, but the needs of these communities differ greatly from Meridian. Concentrations for Hispanic residents occur when the proportion exceeds 27 percent (20 percentage points above the county proportion of 7%). Figure I-13 shows that no Hispanic- concentrated census tracts exist in the City of Meridian. This is positive finding, given that Hispanic residents have driven the City’s growth in recent years. BBC RESEARCH & CONSULTING SECTION I, PAGE 12 Figure I-12. Major Minority Concentrations, Idaho Source: ESRI, USGS, NOAA and BBC Research & Consulting. BBC RESEARCH & CONSULTING SECTION I, PAGE 13 Figure I-13. Hispanic Concentrations, Idaho Source: ESRI, USGS, NOAA and BBC Research & Consulting. Figure I-14 shows where cultural groupings exist within the City. Clusters of residents of Mexican and Chinese origin are located in central and northeastern Meridian census tracts. There is also a cluster of residents of Bosnian origin in eastern census tracts. Overall, individuals with a national origin other than the U.S., reside in centrally-located census tracts within the City. BBC RESEARCH & CONSULTING SECTION I, PAGE 14 Figure I-14. HUD AFFH Tool Jurisdiction Map of Meridian, Map 3, National Origin, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. Residents of Mexican, Chinese, and Bosnian origin are distinctly located in central parts of the City and not in the northern and western census tracts. These clusters by national origin could be attributed to a number of factors including the desire or need to reside with or in close proximity to family, affordable housing options, access to jobs or access to the highway. The ability to speak English and the degree to which one can speak may also impact where an individual resides. To that end, Figure I-15 shows the distribution of Limited English Proficiency (LEP) by language in Meridian. BBC RESEARCH & CONSULTING SECTION I, PAGE 15 Figure I-15. HUD AFFH Tool Jurisdiction Map of Meridian, Map 4, LEP, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. Spanish speakers are the most prevalent among those with LEP, followed by other Slavic languages and Serbo-Croatian. The clusters of Spanish and Slavic speakers within the City reflect a similar distribution as national origin, with the largest populations in the central census tracts. There are also some individuals who speak German and other Indo-European languages scattered among these census tracts, but these individuals with LEP make up a small portion compared to Spanish and Slavic speakers. Concentrated Areas of Poverty National research has identified neighborhoods with poverty levels exceeding 40 percent as the most challenged economically; these are often areas that could benefit the most from concerted efforts to increase employment and educational opportunities. Due to lack of investment, high poverty environments are also much more likely to lack healthy food and recreational opportunities, leading to food insecurity among children and long term health challenges and costs.3 A new component of fair housing studies is an analysis of “racially or ethnically concentrated areas of poverty,” also called RCAPs and ECAPs. An RCAP or ECAP exists when a neighborhood 3 Understanding the Link between Poverty and Food Insecurity among Children: Does the Definition of Poverty Matter? Vanessa Wright, et. al., Journal of Children and Poverty, 1-20. 2014. BBC RESEARCH & CONSULTING SECTION I, PAGE 16 has high poverty and is majority-minority. The purpose of the RCAP and ECAP approach is to examine if racial and ethnic minorities’ economic opportunities are limited by high poverty environments. HUD’s definition of an R/ECAP is:  A census tract that has a Non-White population of 50 percent or more (majority-minority) AND a poverty rate of 40 percent or more or three times the region’s poverty rate; OR  A census tract that has a Non-White population of 50 percent or more (majority-minority) AND the poverty rate is three times the average tract poverty rate for the county, whichever is lower. Households within R/ECAP census tracts frequently represent the most disadvantaged households within a community and often face a multitude of housing challenges. By definition, a significant number of R/ECAP households are financially burdened, which severely limits housing choice and mobility. The added possibility of racial or ethnic discrimination creates a situation where R/ECAP households are likely more susceptible to discriminatory practices in the housing market. Additionally, due to financial constraints and/or lack of knowledge (i.e. limited non-English information and materials); R/ECAP households encountering discrimination may believe they have little or no recourse, further exacerbating the situation. Figure I-16 uses the HUD AFFH tool to show if poverty and race and ethnicity overlap in Meridian, as of 2010. In this map, low poverty is indicated by darker grey shading; high poverty, light shading. Each dot is equivalent to one individual. The City of Meridian has no racially and ethnically concentrated area of poverty. Despite having no presence of R/ECAPs, a single census tract in the middle of the City has a high poverty rate. This census tract is also one that has a concentration of residents with a national origin other than the U.S. In general, the map indicates that Meridian is composed mostly of low-poverty neighborhoods, of which the majority of residents are from the U.S. BBC RESEARCH & CONSULTING SECTION I, PAGE 17 Figure I-16. HUD AFFH Tool Jurisdiction Map of Meridian, Map 12, Demographics and Poverty, Poverty and National Origin, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. SECTION II. Citizen Participation BBC RESEARCH & CONSULTING SECTION II, PAGE 1 SECTION II. Citizen Participation This section of the Consolidated Plan and Fair Housing Assessment:  Describes outreach activities undertaken to encourage community participation;  Identifies media outlets and efforts to reach underrepresented populations (e.g., those in poverty-concentrated areas, with limited English proficiency, persons with disabilities);  Discusses how successful these efforts were in eliciting community participation; and  Reports the findings from the community outreach process. Participation Opportunities and Outreach Activities Citizen participation opportunities for the development of the Consolidated Plan and Fair Housing Assessment included:  A resident survey offered online and on paper— 479 respondents;  Stakeholder in-depth interviews—11 participants; and  Facilitated discussion with Continuum of Care members at their January 2017 meeting. Outreach. Resident surveys were promoted through media relations resulting in an article in the Meridian Press. Paper postage-paid response surveys and promotional flyers were distributed to locations where Meridian’s low and moderate income residents’ and members of special needs populations live, recreate, receive services or where their children attend school.  James Court Apartments (publicly subsidized housing)  Meridian Elementary  Meridian Food Bank  Boys & Girls Club  Meridian Library (all branches)  Meridian City Hall (front desk and utility billing)  Traymore Senior Apartments  Meridian Senior Center  Touchmark Senior Living  Barbara Morgan STEM Academy  Homecourt  Meridian Community Center  Special Olympics  Friends of Children and Families BBC RESEARCH & CONSULTING SECTION II, PAGE 2 This supplement to the Consolidated Plan and Fair Housing Assessment discusses the primary findings from citizen participation and consultation. While the 2017 online survey is not a random sample of residents, it does represent the experiences and perspectives a cross-section of Meridian residents, and serves to characterize themes and indicators of need from the respondents’ diverse perspectives. Participant Profile Local housing and human services providers, City of Meridian staff and Meridian residents provided input into the Consolidated Plan and AI. Topics addressed include housing and community development needs and priorities, fair housing issues and contributing factors, and issues pertinent to special needs populations. Stakeholders. Stakeholder consultation included in-depth interviews and a facilitated discussion with Boise City/Ada County Continuum of Care members. Figure II-1 lists the organizations represented in the stakeholder consultation process. Figure II-1. Organizations Represented in Stakeholder Consultation Source: BBC Research & Consulting. Organizations Represented Ada County Highway District Ada County Sheriff's Office Boise City/Ada County Continuum of Care Boise City/Ada County Housing Authority Boise Schools Boise VA Medical Center CATCH City of Meridian Community Development City of Meridian Economic Development City of Meridian Parks and Recreation City of Meridian Planning Division City of Meridian Public Works Corpus Christi House Friends of Children and Families Good Samaritan Home Idaho Housing and Finance Association Idaho State Independent Living Council Jesse Tree of Idaho Meridian Development Corporation Salvation Army SHIP Idaho St. Luke's Health System United Way West Ada School District Women's and Children's Alliance BBC RESEARCH & CONSULTING SECTION II, PAGE 3 Resident participant profile. A total of 479 residents completed the 2017 resident survey either online or on paper.  Nearly 15 percent of survey respondents rent.  The median household size of survey respondents is three members. One in 10 live alone and two in five live in households with five or more members.  Meridian adults of all ages participated in the resident survey and the distribution across age cohorts is fairly even. About one in five respondents are between the ages of 25 and 34; one in four are ages 35 to 44; one in five are ages 45 to 54; 16 percent are 55 to 64 and one in five are age 65 and older.  Slightly more than half (51%) have children age 18 or younger living in the home and 7 percent are single parent households.  One in 10 respondents live in multigenerational households (with other adult family members).  Most respondents (93%) are white; three percent are multiracial; 2 percent are Hispanic; and 2 percent are American Indian.  The median income of survey respondents ranges from $50,000 to $75,000. One in 20 respondents reports household income of $20,000 or less and one in five report incomes of $150,000 or more. Housing type. Nearly nine in 10 respondents live in single family homes. This is a higher share of single family home residents than Meridian overall housing stock (63% single family). Figure II-2. Housing Type Note: n=479 residents. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. BBC RESEARCH & CONSULTING SECTION II, PAGE 4 Housing and utility costs. Homeowners and renters report similar monthly spending for rent or mortgage payments and monthly utilities as shown in Figure II-3. A majority of homeowners (58%) who responded to the survey pay a modest Homeowners’ Association (HOA) fee. Figure II-3. Monthly Housing and Utility Costs Note: n=408 homeowners and n=65 renters. Monthly mortgage payment amounts include insurance and taxes. 58% of homeowners report paying an HOA fee. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. Housing Preferences Resident survey participants shared the factors that were most important to them when choosing their current home. Renters indicated their preferences regarding homeownership. Important factors to choosing home and neighborhood. After cost, the home itself (e.g., number of bedrooms) and safety/low crime neighborhood were the most important factors to choosing a home to the greatest proportions of respondents. Responses not shown (“other” category) include proximity to the freeway/I-84, room for horses, and that the home is a family home passed through generations. Average $1,137 $1,105 Median $1,150 $1,100 Average $65 n/a Median $42 n/a Average $245 $200 Median $225 $221 Average $1,447 $1,305 Median $1,417 $1,321 Homeowners Renters Monthly mortgage or rent Monthly utility costs Total Housing + Utilities Monthly HOA fee BBC RESEARCH & CONSULTING SECTION II, PAGE 5 Figure II-4. What factors were most important to you in choosing your current home or apartment and neighborhood in which you live? Note: n=479 residents. Numbers add to greater than 100 percent due to multiple response. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. Renters. Renters responded to a series of questions related to the ease of finding affordable rental units and their preferences regarding homeownership. Stakeholders raised a lack of affordable rental housing as a significant need in Meridian, although some questioned the appetite of residents for publicly-supported housing. Ease of finding affordable rental units. Nearly half of renters who participated in the resident survey rated finding an affordable rental unit in Meridian as difficult (rating or 0, 1 or 2), and one in four rated this task extremely difficult. BBC RESEARCH & CONSULTING SECTION II, PAGE 6 Figure II-5. If you had to move, how easy or difficult would it be to find an affordable rental unit in Meridian? Note: n=70 renters. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. Lack of supply of affordable rental housing. Stakeholders identified several factors which may limit the supply of affordable rental housing in Meridian:  The market rate ownership and rental housing market continues to be strong in Meridian;  It is difficult for LIHTC proposals located in Meridian (or the Treasure Valley) to score sufficient points to win tax credits. Stakeholders attribute this difficulty to a combination of QAP priorities that favor Idaho rural communities and a lack of LIHTC proposal “know how” among local developers; and  Opposition to publicly supported affordable housing by Meridian residents and some community leaders. Most stakeholders interviewed brought up a recent (summer 2016) proposed affordable housing multifamily development that local residents objected to and which members of City Council publicly opposed. The project is not moving forward as affordable housing. Resident concerns included traffic, crime, school crowding and perceived negative impacts on neighboring property values. Barriers to homeownership. Most renters (87%) would prefer to become homeowners in the next five years. The three barriers to homeownership identified by the greatest proportion of renters are:  Lack of downpayment (40%);  Poor credit (16%); and  Insufficient income to pay mortgage (10%). It is important to note that, according to survey respondents, renters’ monthly housing costs are similar to owners’. Therefore, renters appear to have the ability to manage a mortgage payment if they had the downpayment and credit to secure a mortgage loan. Awareness of local homeownership programs. Most resident survey respondents had not heard of the two programs funded by the City of Meridian to facilitate homeownership. About 15 percent of respondents had some familiarity with the homebuyers assistance programs operated BBC RESEARCH & CONSULTING SECTION II, PAGE 7 by Neighborhood Housing Services and the Boise City/Ada County Housing Authority. Several respondents had applied to the program but did not meet income requirements. Figure II-9. Familiarity with Local Homeownership Programs Note: n=422 residents. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. Housing Condition Resident survey respondents indicated whether or not aspects of their homes need repair or replacement. With respect to home condition, stakeholders pointed to Meridian’s downtown neighborhoods as an area with many homes in need of exterior and interior home repairs. Exterior repairs. Meridian’s relatively new housing stock is evidenced by the small proportions of respondents identifying needed exterior home repair or replacement. The greatest proportion of respondents (about one-third) identified landscaping and driveways in need of repair. Figure II-6. Exterior Home Repair or Replacement Needs Note: n ranges from 444 to 479. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. BBC RESEARCH & CONSULTING SECTION II, PAGE 8 Interior repairs. As with exterior repairs, most respondents do not have interior repair or replacement needs. Weatherization and flooring are the exception. Figure II-7. Interior Home Repair or Replacement Needs Note: n ranges from 444 to 479. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. Barriers to repairs. Nearly half of respondents have not made needed repairs or replacement because they cannot afford to make the repairs (46%). Nearly two in five (36%) plan to make the repairs themselves but have not had the time to perform the task. Figure II-8. Why haven’t the repairs you need been made? Note: n=332 residents. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. Homelessness and Housing Insecurity Respondents to the resident survey shared their experience with homelessness and the extent to which their current housing situation may be insecure. Homelessness. Overall, 2 percent of the residents participating in the survey report being homeless in the past five years. Reduced work hours and moving away from domestic violence BBC RESEARCH & CONSULTING SECTION II, PAGE 9 are factors at least one-third of these residents report contributing to their episode of homelessness. Figure II-10. What caused you to be homeless? Note: n=9 residents. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. Skipped housing payment or sought additional work to pay expenses. In the past six months, 4 percent of resident survey respondents report missing a mortgage or rent payment. Nearly 60 percent attribute this to reduced work hours and 26 percent cite job loss or medical bills. One in five resident survey respondents sought additional employment in the past year in order to pay housing expenses.  “I'm a single mom with no child support. I work two jobs and have kids full time; some months are tight.” (Resident survey respondent)  “On the job injury resulted in insufficient benefits, permanent disability and still no long term benefits. We're at the end of our rope.” (Resident survey respondent)  “We are afraid our property taxes are going to go up on our fixed income, and we won't be able to pay them. That's our biggest fear.” (Resident survey respondent) Foreclosure history and risk. Nearly one in 10 resident survey respondents (7%) lost a home to foreclosure in the past 10 years. Half of those who lost homes in foreclosure found housing in the private rental market; 14 percent moved in with family or friends (doubled up). One in 20 (5%) owe more on their home than it is currently work. Sacrifice basic needs. In the past year, at least one in 10 participants in the resident survey reduced or went without one or more basic needs in order to pay their housing costs.  “I put groceries and meds on a credit card.” (Resident survey respondent)  “I had to borrow money to pay my mortgage after my husband’s death, now I have to sell my home.” (Resident survey respondent)  “I did not replace tires on my car; didn’t register or drive my car for 8+months, canceled Direct TV, anything else I could sacrifice I did in order to pay rent.” (Resident survey respondent) BBC RESEARCH & CONSULTING SECTION II, PAGE 10 Figure II-11. In the past year, have you/members of your household had to reduce/go without any of the following basic needs to afford your rent/mortgage? Note: n=479 residents. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. Domestic violence. Overall, 17 percent of survey respondents report that they or a member of their family has experienced domestic or dating violence; 24 percent of these situations occurred in the last five years. One in five domestic or dating violence situations occurred while the respondent or family member was living in Meridian. The types of services survivors sought and used include counseling, judicial processes, medical assistance and temporary housing/shelter. In interviews, stakeholders described the needs and challenges experienced by Meridian families fleeing domestic violence:  Shelter and supportive service providers are located in Boise, further isolating victims of domestic violence from their community connections and network in Meridian.  The lack of affordable housing and transportation services in Meridian makes it unlikely that families that flee domestic violence in Meridian are able to return to the community. Children lose their home, school and neighborhood.  One of the three primary categories of homeless children in the West Ada School District is children whose mother has fled the home due to domestic violence.  The typical income of a mother fleeing domestic violence is less than $8,000 per year, and this income comes from TANF (Temporary Assistance for Needy Families) and food stamps. The Women’s and Children’s Alliance (WCA) has grants and vouchers to provide transitional housing support, but Meridian’s rents exceed the guidelines (Fair Market Rents) and the family can rarely pay the difference.  Meridian needs a (small) domestic violence shelter with capacity for up to four families (four rooms). WCA’s Boise shelter has 15 rooms accommodating up to 54 beds.  Funding is needed for another case manager, child care staff and court advocates. Currently child care and court advocates are mostly staffed by volunteers. Most Urgent Housing and Community Development Needs Residents and stakeholders prioritized housing and community development needs. Resident perspectives. Respondents to the resident survey identified up to three amenities or services they would improve in Meridian. At least one-third of residents prioritized road BBC RESEARCH & CONSULTING SECTION II, PAGE 11 improvements and public transit as needed improvements in amenities or services in Meridian. Specific resident comments about other needs include:  “Adding sidewalks and crosswalk to busy roads/intersections like all the way down Locust Grove and/or Victory.” (Resident survey respondent)  “Available and affordable housing, without a long waiting list, for able bodied people on fixed incomes.” (Resident survey respondent)  “The roads and sidewalks in the older downtown neighborhoods could be better. Many parts of the neighborhoods don't have sidewalks at all which makes me as a parent nervous for the many children walking to and from school.” (Resident survey respondent)  “Pools we only have one City pool and my neighborhood doesn't have any.”  “Grocery stores that are affordable like Winco AND low income SENIOR housing. My elderly mother has to live in Eagle in affordable senior housing and commute to Meridian for work and it is stressful on everyone because she's older. It also makes things harder for us to check on her.” (Resident survey respondent)  “Good schools, but no affordable housing for single parents and services to help.” (Resident survey respondent)  “Meridian has grown so much so fast that the traffic at certain times gets very bad. Main roads need to have the number of lanes increased.” (Resident survey respondent)  “12 step programs need access to community facilities for meetings, events, etc. When we asked for space there has always been some reason we couldn't be there.” BBC RESEARCH & CONSULTING SECTION II, PAGE 12 Figure II-12. Needed Improvements in Amenities or Services in Meridian Note: n=479 residents. Source: 2017 Meridian Resident Survey. Stakeholder perspectives. Affordable housing was the primary housing and community development need raised in the stakeholder consultation process, followed by homelessness prevention and public transportation. Stakeholders’ highest priorities for Meridian’s housing and community development include:  Rental housing affordable to incomes below MFI. One stakeholder suggested developing an affordable housing strategy that incorporates new construction, including LIHTC projects, as well as a preservation strategy.  Homelessness prevention. Meridian’s homeless population is largely comprised of families with children “doubled up” with family or friends. Stakeholders also suggest that Meridian should financially support the Continuum of Care and assist with transitioning the Continuum out of the City of Boise into a nonprofit framework.  Domestic violence shelter serving up to four families.  Public transportation.  Need for local service providers. Nearly all social service providers are located in Boise, making it difficult for local residents to connect to support. SECTION III. Housing Profile and Needs Assessment BBC RESEARCH & CONSULTING SECTION III, PAGE 1 SECTION III. Housing Profile and Needs Assessment This section supplements the HUD-required Needs Assessment and Market Analysis portions of the Consolidated Plan, which are contained in Section VII. It discusses housing unit growth in Meridian, the primary types of housing in the City, demand for housing, housing affordability, and gaps between demand and supply. Data used to inform this section include U.S. Census decennial surveys (2000 and 2010), annual census surveys (American Community Surveys), building permit surveys, the resident survey, and rental data collected during the development of the Consolidated Plan. Housing Units and Growth The 2010 Census reported 26,674 housing units within City limits. This is almost 15,000 housing units more than in 2000, when the total number of units was estimated at 12,293. On average, the City built 1,400 new units per year between 2000 and 2010. This incredible growth was also seen in the previous Consolidated Plan, because the city's housing inventory has been rapidly increasing since 1990. The City has evolved from a small farm community to the 2nd largest community in Idaho. Growth slowed slightly after the effects of the housing market downtown were realized. Between 2010 and 2016, 7,847 residential building permits were issued. The majority of building permits were issued for single family homes (75%). Recent market activity suggests a strengthening market: Through December 2016 the number of permits—1,569—is the highest of any year. The low was in 2011, when just 509 residential permits were issued. Figure III-1 on the following page shows permits by month for the five years since the last Consolidated Plan was conducted. Spring and summer months generally have the highest permit activity. BBC RESEARCH & CONSULTING SECTION III, PAGE 2 Figure III-I. Residential Building Permits Issued Monthly, 2012-2016 Source: Building Permit Census. BBC RESEARCH & CONSULTING SECTION III, PAGE 3 Housing unit type. As shown below, the U.S. Census and HUD estimate that 87 percent of the City’s housing stock is made up of single family homes, followed by twin homes/triplexes/fourplexes at 5 percent. As Figure III-1 above demonstrated, development over the past five years has strongly favored single family detached products. Unit Type Property Type Number % 1-unit detached structure 26,411 87% 1-unit, attached structure 515 2% 2-4 units 1,411 5% 5-19 units 427 1% 20 or more units 856 3% Mobile Home, boat, RV, van, etc. 602 2% Total 30,222 100% Table 1 – Residential Properties by Unit Number Data Source: 2011-2015 ACS Housing unit size. The majority of owners in Meridian live in larger homes with three bedrooms and more. Renters also live in larger units, occupying two bedroom and three bedroom units, as shown below. Unit Size by Tenure Owners Renters Number % Number % No bedroom 0 0% 0 0% 1 bedroom 0 0% 623 8% 2 bedrooms 1,741 6% 3,095 37% 3 or more bedrooms 25,657 94% 4,579 55% Total 27,398 100% 8,297 100% Table 2 – Unit Size by Tenure Data Source: 2014-2015 ACS Vacancy. The latest data from the U.S. Census shows an overall vacancy rate of 2.4 percent, lower than the 5.1 percent vacancy in 2010, reported in the last Consolidated Plan. The rental vacancy rate was estimated by the U.S. Census at 3.1 percent in 2015. The most common reason for a unit being vacant is that it was sold but is not occupied. The next most common reason is that the unit is for rent. These vacancy reasons align with tenure trends in Meridian. Housing condition. Meridian has relatively new housing stock, with over half of the units built after 2000 and more than one-third built between 1980 and 2000. BBC RESEARCH & CONSULTING SECTION III, PAGE 4 Year Unit Built Year Unit Built Owner-Occupied Renter-Occupied Number % Number % 2000 or later 11,205 55% 2,882 43% 1980-1999 7,336 36% 2,711 41% 1950-1979 1,273 6% 891 13% Before 1950 434 2% 202 3% Total 20,248 100% 6,686 100% Table 3 – Year Unit Built Data Source: 2008-2012 CHAS To assist in assessing lead based paint hazards, HUD provides estimates of units built before 1980, when lead based paint was banned, and those units which are occupied by children. According to the HUD table below, as many as 2,800 housing units in the City of Meridian may be at-risk of containing lead based paint. The 2015 American Community Survey estimates this number at 2,500. These units were developed before 1980. More than 1,700 are owner-occupied and 1,100 are renter-occupied. It is important to note that the number of these units identified as occupied by children is more than the total number of units at-risk of lead paint; this appears to be inaccurate data. Risk of Lead-Based Paint Hazard Risk of Lead-Based Paint Hazard Owner-Occupied Renter-Occupied Number % Number % Total Number of Units Built Before 1980 1,707 8% 1,093 16% Housing Units build before 1980 with children present 5,400 27% 3,980 60% Table 4 – Risk of Lead-Based Paint Data Source: 2008-2012 ACS (Total Units) 2008-2012 CHAS (Units with Children present) Tenure. The U.S. Census estimates the City’s homeownership rate at 76 percent, which is much higher than most peer cities. By comparison, the homeownership rate in Boise is 60 percent; Pocatello is 61 percent; Idaho Falls, 65 percent; Moscow, 40 percent. Affordability, Supply and Demand, and Housing Gaps This section discusses housing affordability in the City of Meridian, both housing to rent and housing to buy. Affordability defined. In the housing industry, housing affordability is commonly defined in terms of the proportion of household income that is used to pay housing costs. Housing is “affordable” if no more than 30 percent of a household’s monthly income is needed for rent, mortgage payments and utilities. When the proportion of household income needed to pay housing costs exceeds 30 percent, a household is considered “cost burdened.” Housing programs generally focus on assisting lower income populations. HUD divides low and moderate income households into four categories, based on their relationship to the area median income: extremely low income (earning 30 percent or less of the area median income), very low income (earning between 31 and 50 percent of the area median income), low income (earning BBC RESEARCH & CONSULTING SECTION III, PAGE 5 between 51 and 80 percent of area median income) and moderate income (earning between 81 and 95 percent of area median income). Median rents and home prices. The 2017 median rent reported by HUD—$849—is close to that reported by the Census in 2015. A comparison of median HUD rents over the last five years suggests that rents have been increasing at about $20 per year. Renters’ incomes have not risen as fast on a percentage basis, but, on average, incomes have risen enough to manage rising rents. As discussed in Section II (figure replicated below), nearly half of renters who participated in the resident survey rated finding an affordable rental unit in Meridian as difficult (rating or 0, 1 or 2), and one in four rated this task extremely difficult. This suggests that although renter income, on average, has kept up with rising in rental costs the lack of supply (rental vacancies are around 3%) makes it difficult to move. Figure III-2. If you had to move, how easy or difficult would it be to find an affordable rental unit in Meridian? The median home value last reported by the U.S. Census (2015) was $213,100. The median value is up considerably from 2000, when it was $119,800. Compared to other cities in the region, Meridian home values tend to be higher. As shown in Figure III-3, the median home value has increased steadily since 2000, with the highest annual increase occurring in the period before the housing market downturn. BBC RESEARCH & CONSULTING SECTION III, PAGE 6 Figure III-3. Median Home Values, 2000 to 2015 Source: U.S. Census, ACS and BBC Research & Consulting Median home values have increased faster than median rents, as shown below. Yet because of falling interest rates, homebuyers are able to afford a higher-priced home in 2015 than in 2000. Cost of Housing Base Year: 2000 Most Recent Year: 2015 % Change Median Home Value 119,800 213,100 78% Median Contract Rent 559 867 55% Table 5 – Cost of Housing Data Source: 2000 Census (Base Year), 2014-2015 ACS (Most Recent Year) HUD estimates the proportion of housing units affordable to renters and owners at different Median Family Income (MFI) levels, as shown in the table below. The current MFI for Meridian is $62,400. Housing Affordability by Median Family Income Level Units affordable to Households earning Renter Owner 30% MFI 280 No Data 50% MFI 830 555 80% MFI 3,510 2,735 100% MFI No Data 5,345 Total 4,620 8,635 Table 6 – Housing Affordability Data Source: 2008-2012 CHAS According to HUD estimates, renters earning 80 percent of the MFI—about $48,250 per year— can afford over three-fourths of rental units in the City. Renters hoping to become owners are more likely to be able to afford to buy if they earn 100 percent of the MFI, or around $62,400. Figure III-4 summarizes the comparison between rising housing costs and rising incomes. It demonstrates that although home prices have risen more than rental costs (percent change column), affordability increased—due to falling interest rates. BBC RESEARCH & CONSULTING SECTION III, PAGE 7 Figure III-4. Change in Median Incomes, Rents, and Home Prices, 2000 to 2015 Source: BBC Research & Consulting. As discussed in Section II (figure replicated below), nearly half of renters who participated in the resident survey rated finding an affordable rental unit in Meridian as difficult (rating or 0, 1 or 2), and one in four rated this task extremely difficult. Gaps analysis. The following analysis examines housing need across all income levels, to identify mismatches in supply and demand for households in Meridian. It reports the results of a modeling effort called a gaps analysis, which compares housing affordability for households at different income levels to the supply of housing units affordable at these income levels. Because it is impossible to estimate the type of housing each household in the City would prefer, income is used as a proxy, as income is the most important factor in accessing housing. The following figures show affordable rents and home prices for the various income categories of renter households in the City. The calculation to determine what is “affordable” to the various income groups assumes the following:  First, households cannot pay more than 30 percent of their income for housing costs. (Households cannot be cost burdened).  Second, housing costs for both homeowners and renters must include utilities. The U.S. Census accounts for utilities costs in its “gross rent” measure, which is used to calculate the gaps.1  Finally, the home price calculations assume a 10 percent down payment, 25 percent of total payments dedicated to taxes, hazard insurance, mortgage insurance and utilities, a 30-year amortization and a 4.27 percent interest rate.  In addition, the gaps model also assumes a 3.1 percent vacancy rate for rental units, based on the number of vacant rental units reported in the last U.S. Census survey. The model also 1 Utilities are calculated as part of the multiplier that is applied to the maximum affordable mortgage payment per month and which also includes property taxes and insurance. 2000 2015 Median contract rent (no utilities)$559 $867 55% Median renter income $27,148 $31,012 14% Income required to afford (includes utilities)$29,360 $41,680 42% Renters who can afford 47%43%-4% Median home value $121,200 $213,100 76% Median renter income $27,148 $31,012 14% Income required to afford $45,140 $50,882 13% Renters who can afford 28%34%6% Change BBC RESEARCH & CONSULTING SECTION III, PAGE 8 excludes households who are not paying cash rent (e.g., they are caretakers, nannies and are living in their rental units rent free as exchange for certain services). The analysis compares the number of renter households in Meridian, their income levels, the maximum monthly housing payment they could afford and the number of units in the market that were affordable to them. The “gaps” columns show the difference between the number of renter households and the number of rental units affordable to them. Negative numbers (in parentheses) indicate a shortage of units at the specific income level; positive units indicate an excess of units. As Figure III-5a shows, there is a shortage of rental units for households earning less than $25,000 per year. There are 2,168 renters earning less than $25,000 per year and just 820 affordable rental units. This leaves a gap of 1,348 units. Renters earning more than $25,000—particularly those who are earning $35,000 and more, where rental units are clustered—have an easier time affording Meridian’s rental market. For some low income renters, utilities are a very significant portion of their monthly housing costs. In the resident survey, the average utilities reported were $200 for renters and $245 for owners. The “contract rent” reported by the U.S. Census and used by HUD does not include utilities; gross rent, which is used in the gaps analysis, does. That said, to the extent that gross rents underestimate the effect of utilities, the rental gap would be larger. Figure III-5b. examines the affordability of the ownership market. As the “homes by value” column indicates, many homes are priced to be affordable to households earning $35,000 and more. This income level is the point at which the “gap” in proportions of would-be owners and homes for sale begins to diminish. Figure III-5a. Rental Gap, City of Meridian, 2015 Source: BBC Research & Consulting. Income Range Less than $5,000 614 9%$125 - 0%(614) (614) $5,000 to $9,999 276 4%$250 126 2%(150) (764) $10,000 to $14,999 247 3%$375 96 1%(151) (915) $15,000 to $19,999 503 7%$500 159 2%(344) (1,259) $20,000 to $24,999 528 7%$625 439 6%(89) (1,348) $25,000 to $34,999 1,331 19%$875 1,997 28%666 (682) $35,000 to $49,999 1,234 17%$1,250 2,645 37%1,411 729 $50,000 to $74,999 1,385 19%$1,875 1,545 21%160 889 $75,000 to $99,999 500 7%$2,500 $100,000 to $149,999 454 6%$3,750 $150,000 or more 96 1% Total 7,168 100%7,200 100% 193 3%(857) 32 Cumulative GapRental Gap Maximum Affordable Gross Rent Number and % of Renters Number and % of rental units BBC RESEARCH & CONSULTING SECTION III, PAGE 9 Figure III-5b. Proportion of renters who desire to buy v. distribution of homes, City of Meridian, 2015 Source: BBC Research & Consulting. Cost burden. HUD estimates that more than 1,280 renters and 1,925 owners face cost burden (pay more than 30 percent of gross household income in housing costs) and 1,265 renters and 1,600 owners face severe cost burden (pay more than 50%). The following figures show the location of residents who face cost burden first by race and ethnicity and then by national origin. The maps indicate that persons of Hispanic and Native American origin living in Central Meridian face the highest cost burden. Income Range Less than $5,000 $18,682 2%-6%-6% $5,000 to $9,999 $37,361 1%-3%-10% $10,000 to $14,999 $56,043 0%-3%-13% $15,000 to $19,999 $74,726 1%-6%-19% $20,000 to $24,999 $93,408 1%-6%-25% $25,000 to $34,999 $130,773 10%-9%-34% $35,000 to $49,999 $186,820 32%15%-19% $50,000 to $74,999 $280,232 34%14%-4% $75,000 to $99,999 $373,644 12%5%0% $100,000 to $149,999 $560,468 6%-1%0% $150,000 or more 1% Total 100% Max Affordable home value % Homes by value Renter Purchase Gap Cumulative Gap BBC RESEARCH & CONSULTING SECTION III, PAGE 10 Figure III-6. HUD AFFH Tool Jurisdiction Map of Meridian, Map 6 Housing Burden and Race/Ethnicity, 2010 Note: White, Non-Hispanic residents were removed from map to better identify housing burden among minority residents in Meridian. Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. BBC RESEARCH & CONSULTING SECTION III, PAGE 11 +Figure III-7. HUD AFFH Tool Jurisdiction Map of Meridian, Map 6, Housing Burden and National Origin, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. Summary Findings This section examines housing market trends in Meridian. Primary findings include:  During the past 15 years, residential development in Meridian has grown rapidly. The number of building permits issued in 2016 suggests that development trends are continuing, and that demand for living in Meridian is strong.  An estimated 1,300 renters earn less than $25,000 per year and cannot find affordable rental units. Renters’ perceptions of the market suggest a very tight rental market—and very low vacancy rates (3%) support this perception.  Potential homebuyers must earn $35,000 and more before the home purchase market has a significant proportion of homes from which to choose.  A comparison of median rents over the last five years suggests that rents have been increasing at about $20 per year, or 55 percent between 2000 and 2015. Renters’ incomes have not risen as fast on a percentage basis, but, on average, incomes have risen enough to manage rising rents. In contrast, homeowners have benefited from dropping interest rates and rising incomes, increasing the relative affordability of homeownership—even as home prices have risen. SECTION IV. Disability and Access to Opportunity Analysis BBC RESEARCH & CONSULTING SECTION IV, PAGE 1 SECTION IV. Disability and Access to Opportunity Analysis This section examines the fair housing landscape and access to opportunity for all Meridian residents and residents with disabilities. Disparities in Access to Opportunity Another new component of fair housing studies is an examination of community assets and whether protected classes have equitable access to those assets. In the AFH, this analysis is characterized by HUD as “disparities in access to opportunity.” For the Meridian AI, disparities in access to opportunity were examined using HUD’s AFFH tool and through the community participation process, the findings of which are presented in Section II. This section reports the findings from that research. Access to opportunity—resident perspectives. In the resident survey, individuals were asked to rate the availability of community benefits in the City of Meridian. These community benefits were defined as good schools, access to parks/recreation and access to jobs. Figure IV-1 shows how residents rated the availability of community benefits, with 0 being strongly disagree with good availability and 10 being strongly agree with good availability. Residents of Meridian agree that community benefits of living in the City are available to all residents. The average response of agreeability was 8, with 90 percent of responses falling within the range of agree to strongly agree. Figure IV-1. The community benefits of living in the City of Meridian—good schools, access to parks/recreation, access to jobs—are available to all residents, regardless of where they live in the community. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. BBC RESEARCH & CONSULTING SECTION IV, PAGE 2 Opportunity indicators. The HUD AFFH tool provides data on seven opportunity indicators, which are community characteristics commonly considered as elements of housing choice and/or neighborhood health. Each indicator is measured as an index, or score. For a fair housing analysis, the focus is not on a community’s overall score, but on whether different racial/ethnic groups have substantial differences in their exposure to opportunity, as measured by the HUD indicators. Figure IV-2 displays index values for each opportunity indicator across different racial/ethnic groups. The values are provided for the population overall and also for the population living in poverty. Across the indicators, higher values indicate higher levels of opportunity. Figure IV-2. Opportunity Indicators by Race/Ethnicity, City of Meridian, 2010 Note: Additional detail on how each index is calculated is available in the HUD AFFH Data Documentation, available online at: https://www.hudexchange.info/resource/4848/affh-data-documentation/ Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. Across all racial and ethnic groups, exposure to every opportunity indicator in Meridian is relatively low, particularly for transit, low transportation cost and environmental health opportunities. Because the city does not have a public transit system—and many residents travel to Boise or Nampa for work and services—transportation, along with environmental health—is the most significant barrier to opportunity as defined by this index. The highest opportunity indicators are the low poverty index and the labor market index. This means that it is easy for residents to find neighborhoods within Meridian that have low poverty and where most residents are employed. A comparison of the indicators among racial and ethnic groups shows some differences in access to opportunity. Yet, because non-White racial and ethnic groups in Meridian are very small in population, the indices should be interpreted with caution. Population Total Population Non-Hispanic white 66.14 46.32 62.84 24.08 26.60 45.45 6.78 Hispanic 62.53 42.57 60.69 24.59 28.62 47.06 6.03 Black or African American 63.19 44.58 60.85 24.56 28.63 45.16 6.07 Asian or Pacific Islander 68.66 47.23 64.88 24.22 27.32 50.16 6.76 Native American 62.65 44.76 60.43 24.47 28.39 48.87 6.43 Population in Poverty Non-Hispanic white 58.05 40.52 55.53 25.22 30.49 48.94 4.96 Hispanic 51.18 44.45 48.38 25.74 29.64 41.63 5.72 Black or African American 49.28 46.12 42.87 25.79 27.34 39.13 3.00 Asian or Pacific Islander 75.71 33.88 65.31 28.50 38.38 52.11 4.20 Native American N/A N/A N/A N/A N/A N/A N/A Low Poverty Index Labor Market Index School Proficiency Index Environmental Health Index Jobs Proximity Index Low Transportation Cost Index Transit Index BBC RESEARCH & CONSULTING SECTION IV, PAGE 3 The largest variation among racial and ethnic groups is for Asian or Pacific Islander residents, especially for those living in poverty. For Asian or Pacific Islander residents in poverty, there is a higher opportunity for low poverty, labor market, low transportation cost and job proximity indexes. Overall, variations between the total population and populations in poverty are minimal. Meridian residents living in poverty experience less opportunity for low poverty neighborhoods and access to jobs. This suggests limited affordable housing opportunities may be concentrated in lower income, higher unemployment neighborhoods. The opportunity index for environmental health is particularly low for Meridian. This index measures air quality—and may be tracking industry pollution and/or the effects of being near mountains, which can prevent poor quality air from escaping valleys. Geographic distribution of opportunity. To better understand disparities in access to opportunity, HUD provides thematic maps to show the different levels of exposure to each opportunity indicator. Figures IV-3 to IV-10 depicts all seven opportunity indicators overlaid with dot densities of national origin. As indicated in the segregation analysis from Section I, the City is distinctly separated by national origin, which is a more representative variable for Meridian compared to race/ethnicity. In every map, the dark red outline indicates the City boundaries of Meridian. The gradations of shading represent the degrees of opportunity. A darker shade of gray represents Census tracts that experience a higher access to that opportunity indicator. In addition to the shading, the dot overlay on the maps differentiates national origin. Orange dots represent individuals of Mexican origin, green represent Bosnian and Herzegovinian origin, blue represent Chinese origin (excluding individuals from Hong Kong and Taiwan), purple represent Filipino origin and black represent Indian origin. School proficiency. Figure IV-3 shows variations in school proficiency by Census tracts in Meridian. The Census tracts with the highest access to school proficiency are in the north and northwest areas of the City. The relationship between the residency patterns of national origin and their proximity to proficient schools is fairly distinct. Residents of Bosnian and Herzegovinian are disproportionately located in central Census tracts with some of the lowest access to proficient schools. Residents of Hispanic and Chinese origin are scattered across Census tracts with varying access to proficient schools. Census tracts with a high density of residents with a national origin other than the United States have less proficient schools. BBC RESEARCH & CONSULTING SECTION IV, PAGE 4 Figure IV-3. HUD AFFH Tool Jurisdiction Map of Meridian, Map 7, Demographics and School Proficiency, School Proficiency and National Origin, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. BBC RESEARCH & CONSULTING SECTION IV, PAGE 5 Jobs proximity and employment. The job proximity index measures the distance between a residency and jobs. Figure IV-4 shows residents by national origin and their proximity to jobs. Residents of Bosnian and Herzegovinian, Filipino and Indian origin are located in Census tracts with the highest opportunities for jobs. A few central Census tracts in eastern Meridian have the highest proximity to jobs, whereas the remainder of the City has low job proximity. Jobs in Meridian appear to be clustered in certain central Census tracts where density may be higher. Figure IV-4. HUD AFFH Tool Jurisdiction Map of Meridian, Map 8, Demographics and Job Proximity, Jobs Proximity and National Origin, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. The other indicator in the employment opportunity analysis is access to labor markets, as seen in Figure IV-5. The labor market indicator measures unemployment rate, participation rate in the labor-force, and the percent of the population aged 25 and above with a bachelor’s degree. Overall, access to labor market opportunities is moderate to high across the entire City, with the exception of a few Census tracts in the center of Meridian. The highest skilled workers—and lowest rate of unemployed residents—is in southern and eastern Meridian (Figure IV-5 below). Labor market opportunities do not seem to have any association to the distribution of residents with a national origin other than the United States. BBC RESEARCH & CONSULTING SECTION IV, PAGE 6 Figure IV-5. HUD AFFH Tool Jurisdiction Map of Meridian, Map 9, Demographics and Labor Market, Labor Market and National Origin, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. Transportation access. HUD identifies transportation opportunities through the Low Transportation Cost Index and the Transit Trips Index. The low transportation cost indicator not only measures the cost of transport but also proximity to public transportation. The transit trips indicator measures how often low-income families use public transportation because transportation use is a general indication of public transit availability. Figure IV-6 depicts the distribution of transit trips and Figure IV-7 depicts the distribution of low transportation costs in Meridian. Transits trip are low and transportation costs are high across the City because Meridian does not have their own public transportation system. The data presented in these figures do not provide detailed insight into access to transportation opportunities among residents of varying national origins because the entire City is affected by the lack of public transportation. Access to low transportation costs, seen in Figure IV-7, shows more variation among Census tracts than Figure IV-6, transit trips. Central Census tracts in Meridian have lower transportation costs, likely caused by higher density and job proximity; therefore reducing transportation costs for individuals residing near central Meridian. BBC RESEARCH & CONSULTING SECTION IV, PAGE 7 Figure IV-6. HUD AFFH Tool Jurisdiction Map of Meridian, Map 10, Demographics and Transit Trips, Transit Trips and National Origin, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. BBC RESEARCH & CONSULTING SECTION IV, PAGE 8 Figure IV-7. HUD AFFH Tool Jurisdiction Map of Meridian, Map 11, Demographics and Low Transportation Costs, Low Transportation Costs and National Origin, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. Although the City does not have its own transit system, Meridian is connected to other cities in Ada County and Canyon County through the Valley Regional Transit (VRT) Intercounty Routes. Figure IV-8 presents the VRT’s Intercounty System Map. Routes 40, 41 and 42 serve Meridian and connect the City to Nampa, Boise, and the College of Western Idaho. Route 40 runs about every 30 minutes in two segments per day, starting from 5:20 a.m. and 2:40 p.m, for a total of seven service routes per day. Route 41 only provides service three times per day starting at 6:30 a.m., with the last service starting at 5:20 p.m. Route 42 runs about every two hours and offers five service routes per day starting at 8:45 a.m. No routes serving Meridian offer weekend service. Overall, public transportation access in Meridian is very limited. BBC RESEARCH & CONSULTING SECTION IV, PAGE 9 Figure IV-8. ValleyRide System Map Source: Valley Regional Transit (VRT). Low poverty neighborhoods. Figure IV-9 shows the Low Poverty Index, which is simply a measure of the poverty rate. This index is a bit counterintuitive: A higher value indicates the likelihood that a resident lives in a low poverty neighborhood and a lower value indicates the likelihood that a resident does not live in a low poverty neighborhood. As shown in Figure IV-9, the areas with a high poverty rate are located in the central parts of the City and overlap with the Census tracts that have a high proportion of residents of Mexican, Bosnian and Herzegovinian, and Chinese origin. BBC RESEARCH & CONSULTING SECTION IV, PAGE 10 Figure IV-9. HUD AFFH Tool Jurisdiction Map of Meridian, Map 12, Demographics and Poverty, Poverty and National Origin, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. Environmental health. The final analysis for potential disparities in access to opportunity examines environmentally healthy neighborhoods, shown in Figure IV-10. HUD’s Environmental Health Index measures exposure and risk to hazardous air pollutants. It should be noted that these maps are more useful in showing broader jurisdictional or regional patterns rather than localized differences among Census tracts. Lower index values indicate a larger exposure to air pollutants. Figure IV-10 indicates that exposure to hazardous air pollutants is high across the entire City. A portion of the City in the northwest corner does not provide any data on environmental health. Despite the City's exposure to pollutants, there is little to no variation by national origin. BBC RESEARCH & CONSULTING SECTION IV, PAGE 11 Figure IV-10. HUD AFFH Tool Jurisdiction Map of Meridian, Map 13, Demographics and Environmental Health, Environmental Health and National Origin, 2010 Note: Map 13 shows broader overall patterns, rather than the conditions at a neighborhood level. Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. BBC RESEARCH & CONSULTING SECTION IV, PAGE 12 Housing Choice and Access to Opportunity of Residents with Disabilities As discussed in Section I, 8 percent of Meridian residents have a disability. This is a slightly higher proportion than was estimated in the last Consolidated Plan (6.5%). Since 2000, the number of older residents in Meridian has grown while the number of children has decreased. The overall proportion of persons with a disability has increased because older residents are more likely to have a disability. The U.S. Census estimates that 6,586 residents in Meridian have a disability. This is slightly higher than the number estimated in the last Consolidated Plan (4,928). As shown in Figure IV-11, seniors have the highest incidence of disability. The most common types of disabilities are:  For children and adults, cognitive disabilities. An estimated 552 children and 1,144 adults have cognitive disabilities.  For seniors, ambulatory (1,599 seniors), followed by hearing (1,055 seniors). Figure IV-11. Incidence of Disability by Age, City of Meridian, 2015 Source: 2015 ACS 5-year estimates. Figures IV-13 through IV-21 present where Meridian’s residents with disabilities live based on disability type. The maps suggest that individuals with various types of disabilities, specifically cognitive, vision, hearing, independent living and ambulatory disabilities, are more prevalent in central Census tracts. This is the same trend for adults and seniors with disabilities. The high Total Population with a Disability 6,586 8% Population Under 18 years 962 5% Hearing 80 0% Vision 7 0% Cognitive 552 3% Ambulatory 112 1% Self-care 211 1% Population 18 to 64 years 5,444 11% Hearing 771 2% Vision 601 1% Cognitive 1,474 3% Ambulatory 1,144 2% Self-care 549 1% Independent living 905 2% Population 65 years and over 4,788 53% Hearing 1,055 12% Vision 472 5% Cognitive 415 5% Ambulatory 1,599 18% Self-care 453 5% Independent living 794 9% Number with a Disability Percent of Age Cohort with Disability BBC RESEARCH & CONSULTING SECTION IV, PAGE 13 proportion of persons with disabilities living in central Meridian may be attributed to available services and accessible units. Figure IV-13. HUD AFFH Tool Jurisdiction Map of Meridian, Map 15, Disabled Ages 5-17, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. BBC RESEARCH & CONSULTING SECTION IV, PAGE 14 Figure IV-14. HUD AFFH Tool Jurisdiction Map of Meridian, Map 15, Disabled Ages 18 to 64, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. BBC RESEARCH & CONSULTING SECTION IV, PAGE 15 Figure IV-15. HUD AFFH Tool Jurisdiction Map of Meridian, Map 15, Disabled Over Age 64, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. BBC RESEARCH & CONSULTING SECTION IV, PAGE 16 Figure IV-16. HUD AFFH Tool Jurisdiction Map of Meridian, Map 14, Ambulatory Disability, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. BBC RESEARCH & CONSULTING SECTION IV, PAGE 17 Figure IV-17. HUD AFFH Tool Jurisdiction Map of Meridian, Map 14, Self-Care Disability, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. BBC RESEARCH & CONSULTING SECTION IV, PAGE 18 Figure IV-18. HUD AFFH Tool Jurisdiction Map of Meridian, Map 14, Independent Living Disability, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. BBC RESEARCH & CONSULTING SECTION IV, PAGE 19 Figure IV-19. HUD AFFH Tool Jurisdiction Map of Meridian, Map 14, Hearing Disability, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. BBC RESEARCH & CONSULTING SECTION IV, PAGE 20 Figure IV-20. HUD AFFH Tool Jurisdiction Map of Meridian, Map 14, Vision Disability, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. BBC RESEARCH & CONSULTING SECTION IV, PAGE 21 Figure IV-21. HUD AFFH Tool Jurisdiction Map of Meridian, Map 14, Cognitive Disability, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. Perspectives from residents with disabilities. Through the resident survey and interviews residents with disabilities shared their experience with housing and access to opportunity in Meridian. Overall, 20 percent of the respondents to the resident survey report that they or a member of their household has a disability. Because the survey was marketed through organizations that serve residents with disabilities, it is not surprising that one in five respondents has a disability or has a member of their household with a disability.  Among these households that include a member with a disability, 17 percent are living in housing that does not meet their accessibility needs.  The majority of residents whose household includes a member with a disability believe that Meridian has housing choices that provide homes to meet their accessibility needs (88%). This nearly aligns with the proportion of residents living in homes that meets the needs of their member with a disability.  One in four does not agree that Meridian has sidewalks, streets and/or bus stops that meet their accessibility needs. This finding reinforces stakeholder and interview participants’ suggestion that the City of Meridian continue to prioritize investments in sidewalk accessibility improvements. BBC RESEARCH & CONSULTING SECTION IV, PAGE 22 Residents and stakeholders made suggestions for improvements that would better meet their or their family’s needs:  “Better and more handicapped parking that is not so far from the door that it negates the idea of "handicapped ". Sidewalk access from parking.” (Resident survey respondent)  “Ramp(s) into our home. Replace floor coverings.” (Resident survey respondent)  “Better bus schedules and the ability to travel to the Village area in Meridian. Also better ability to travel to Boise and back to doctors appointments via bus.” (Resident survey respondent)  “My landlord will not allow a companion pet (dog) for companionship and safety due to the crime in this area.” (Resident survey respondent)  “When individuals want to transition out of institutions into independent situations, Meridian is the best, because we can get them the housing, the Meridian Housing Authority is great to work with and Meridian has great transit.” (Stakeholder interview participant) The majority of comments from respondents about what improvements the City should make to meet the needs of their or their families' needs involved accessible sidewalks and public transportation. Summary Findings As demonstrated in Section I, Meridian has some clusters of residents by ethnicity and national origin, mostly in the central portion of the City. This area of the City has better access to jobs and lower transportation costs yet has higher poverty rates and less access to high-performing schools. These residents are also challenged by lower labor market opportunities based on educational attainment. Meridian can be a difficult place for residents with disabilities to live. The City does not have a public transit system, making it hard for residents with disabilities to access employment, services and community amenities unless they can drive. Some of Meridian’s neighborhood sidewalks still need accessibility improvements in many areas; this was one of the biggest barriers to access identified in the resident survey. In contrast, persons with disabilities said they can find housing in Meridian that meets their accessibility needs. A lower proportion of persons with disabilities say they have housing accessibility/rehabilitation needs (17%) than said that sidewalks, streets and/or bus stops do not meet their accessibility needs (25%). SECTION V. Public and Private Actions BBC RESEARCH & CONSULTING SECTION V, PAGE 1 SECTION V. Public and Private Actions This section examines public and private decisions that affect housing choice. It begins with an examination of the land use regulations and the policies and practices of the Boise City/ Ada County Housing Authority (BCACHA), the largest provider of publicly-supported housing in the region. It also analyzes mortgage loan decisions of the private sector. Other private sector actions are examined in the fair housing legal cases discussed in Section VI. Public Housing Authority The policies and procedures of the Boise City/ Ada County Housing Authority (BCACHA) were reviewed as part of the fair housing analysis, using the discussion topics recommended by HUD in the AFH template. The following discussion of BCACHA policies and procedures is based on in- depth interviews with management. Interviews with BCACHA staff about policies and practices revealed there may be some fair housing concerns in regards to access to services and housing for persons with disabilities. In sum, the BCACHA subscribes to the following procedures:  Equal weight preferences for elderly, disabled and families with minor children. People who are timing out of transitional housing go to the top of the list, while out-of-state requests are last.  Buy, rehab and sell affordable homes through BCACHA's $500,000 self-funded program. The grant focuses on down payment and closing cost assistance.  Comply with HUD's April 2016 guidance on criminal history by evaluating violent, drug convictions individually and conducting a three year look back (BCACHA was already in compliance before the recent change in criminal history policy). BCACHA currently assists 1,800 very-low income households with Section 8 rental assistance in Ada County. At the time this report was prepared, BCACHA was not accepting any additional applications for the Section 8 Housing Choice Voucher (HCV) program. The waitlist for voucher assistance is anywhere between 6 to 24 months, depending on federal funding. BCACHA staff feel that the market is relatively accepting of Section 8 vouchers, but this varies by location. The greatest challenges faced by the BCACHA are:  Transportation barriers for accessing services. Although landlords are willing to take Section 8 in the area, the BCACHA has had most success with Boise landlords. Even when landlords take Section 8 in Meridian, most of the services are located in Boise and the lack of public transportation creates barriers. BBC RESEARCH & CONSULTING SECTION V, PAGE 2  Physical accessibility in housing for person with disabilities.  Lack of affordable housing and preservation of existing multifamily units, especially for seniors. The PHA's focus has been on rehabilitating homes and selling affordable units, rather than rental units. The biggest issues are push back from the community to prevent new affordable multi-family and difficulty in accessing LIHTC. The geographic distribution of Housing Choice Voucher (HCV) holders is pictured in Figure V-1. Census tracts in eastern and southern Meridian either do not have available data or HCV don't exist. The area with the highest cluster of HCV holders is located in the central and west central census tracts of the City. As discussed in Section IV, this is an area of the City with relatively moderate opportunity. In addition to providing HCVs, BCACHA offers a homeownership voucher through their Family Self Sufficiency (FSS) program. This program is available to residents currently participating in the HCV program. The Housing Authority's goal is to promote and support homeownership for families by payment assistance to help pay for the cost of homeownership and to provide additional assurance to mortgage lenders. Figure V-1. HUD AFFH Tool Jurisdiction Map of Meridian, Map 5, Publicly Supported Housing and Race/Ethnicity, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. BBC RESEARCH & CONSULTING SECTION V, PAGE 3 Land Use Regulations and Policies BBC reviewed the City of Meridian’s zoning regulations, comprehensive plan and planning fees to assess potential fair housing concerns or opportunities resulting from the development process. This review did not identify any fair housing problems. The City has recently expressed a commitment to creating more diverse housing types through its redevelopment plan for downtown. The plan states that creating diverse housing opportunities for different housing needs and life-cycles in downtown Meridian is important to support new businesses and activity. A healthy housing mix will also help to draw people downtown and ensure 24-7 activity. Housing created or redeveloped as part of the downtown plan is expected to include apartments, town homes, condominiums, duplexes, and single family homes. Land use and zoning laws. To evaluate potential fair housing concerns within the City’s zoning code, BBC utilized a “Review of Public Policies and Practices (Zoning and Planning Codes)” form recently circulated by the Los Angeles fair housing office of HUD. This section poses the questions from this checklist, along with responses about the City’s code. The zoning code for the City of Meridian was updated in December 2016. Does the code definition of “family” have the effect of discriminating against unrelated individuals with disabilities who reside together in a congregate or group living arrangement? No. The City’s code defines the term “family” as a person living alone or two or more persons related by blood or marriage; a group of not more than ten persons who need not be related by blood or marriage living together in a dwelling unit; or eight or fewer unrelated mentally and/or physically handicapped or elderly persons residing in a dwelling under staff supervision. “Group home” is not defined in the City's code, but the clear definition of "family" applies to congregate or group living arrangements. Zoning Regulation Impediment: Does the Code definition of “family” have the effect of discriminating against unrelated individuals with disabilities who reside together in a congregate or group living arrangement? No. Although some jurisdictions do not define family to allow for flexibility, Meridian's definition provides a wide range of applications. According to lawyer Brian Connolly, co-author of a recent American Bar Association book on group homes planning and regulations, some jurisdictions are removing definitions of family from local codes to avoid potential liability. 1 Instead, communities are using more flexible definitions that avoid distinctions based on the relation of the household members and instead focus on the “functional aspects of a family relationship.” Zoning Regulation Impediment: Is the Code definition of “disability” the same as the Fair Housing Act? The Zoning Code does not provide a definition of “disability,” “disabled” or “handicap.” 1 Group Homes: Strategies for Effective and Defensible Planning and Regulation, Connolly, Brian J. and Dwight H. Merriam. BBC RESEARCH & CONSULTING SECTION V, PAGE 4 Practice Impediment: Does the zoning ordinance restrict housing opportunities for individuals with disabilities and mischaracterize such housing as a “boarding or rooming house” or “hotel”? No. The City's code does not define “boarding or rooming house”. Practice Impediment: Does the zoning ordinance deny housing opportunities for disability individuals with on-site housing supporting services? No. The definition for a family recognizes the need for supervisors, which is linked to on-site supportive services. Does the jurisdiction policy allow any number of unrelated persons to reside together, but restrict such occupancy, if the residents are disabled? No, the City limits both. The number of unrelated persons in one household is restricted to ten and the occupancy limit for group homes is eight. Does the jurisdiction policy not allow disabled persons to make reasonable modifications or provide reasonable accommodation for disabled people who live in municipal-supplied or managed residential housing? No. Does the jurisdiction require a public hearing to obtain public input for specific exceptions to zoning and land-use rules for disabled applicants and is the hearing only for disabled applicants rather than for all applicants? No. Public hearings are required to obtain a subdivision, conditional use permit or variance, but the hearing is not specific to persons with disabilities. Does the zoning ordinance address mixed uses? How are the residential land uses discussed? What standards apply? The City of Meridian has three mixed use zoning districts: Old Town, Traditional Neighborhood Center and Traditional Neighborhood Residential. Mixed use is addressed in Title 11, Chapter 2, Article B of City Code, and titled Traditional Neighborhood Districts. The Traditional Neighborhood District's purpose is "to encourage mixed us, compact development that is sensitive to the environmental characteristics of the land and facilitates the efficient use of services…A traditional neighborhood district diversifies and integrates land uses within close proximity to each other, and it provides for the daily recreational and shopping needs of the residents.” The standards for developing within a mixed use area vary by zoning district – see MCC 11-2D-2. Does the zoning ordinance describe any areas in this jurisdiction as exclusive? No. Are there exclusions or discussions of limiting housing to any of the following groups: race, color, sex, religion, age, disability, marital status or familial status and/or creed of national origin? No. Are there any restrictions for Senior Housing in the zoning ordinance? If yes, do the restrictions comply with Federal law on housing for older persons (i.e., solely occupied by persons 62 years of age or older or at least one person 55 years of age and has significant facilities or services to meet the physical or social needs of older people)? No. Senior housing is not uniquely addressed in the Code except in the definition of family. Does the zoning ordinance contain any special provisions for making housing accessible to persons with disabilities? No. BBC RESEARCH & CONSULTING SECTION V, PAGE 5 Does the zoning ordinance establish occupancy standards or maximum occupancy limits? Yes. Households are all subject to occupancy limits. Households composed of unrelated persons are restricted to ten people and restricted to eight people for mentally and/or physically handicapped or elderly persons under staff supervision. Does the zoning ordinance include a discussion of fair housing? No. Describe the minimum standards and amenities required by the ordinance for a multiple family project with respect to handicap parking. The City does not have explicit requirements for handicap parking for multi-family, or any other project. It is the responsibility of the applicant/developer to comply with ADA (MCC 113C-5A9). Does the zoning code distinguish senior citizen housing from other single family residential and multifamily residential uses by the application of a conditional use permit (cup)? No. Does the zoning code distinguish handicapped housing from other single family residential and multifamily residential uses by the application of a conditional use permit (cup)? No. How are “special group residential housing” defined in the jurisdiction zoning code? Group housing is not defined in the code, but is referenced in other definitions:  Nursing or residential care facilities: If the use results in more than ten (10) persons occupying a dwelling at any one time, the applicant or owner shall concurrently apply for a change of occupancy as required by the building code in accord with title 10 of this code. The owner and/or operator of the facility shall secure and maintain a license from the state of Idaho department of health and welfare, facility standards division.  Family: A person living alone or two (2) or more persons related by blood or marriage; A group of not more than ten (10) persons who need not be related by blood or marriage living together in a dwelling unit; Eight (8) or fewer unrelated mentally and/or physically handicapped or elderly persons residing in a dwelling under staff supervision, provided that no more than two (2) staff members reside in the dwelling at any one time. Does the jurisdiction’s planning and building codes presently make specific reference to the accessibility requirements contained in the 1988 amendment to the Fair Housing Act? Is there any provision for monitoring compliance? No. Private Sector Actions The concluding section in this chapter focuses on private sector actions that could present barriers to fair housing choice. It contains an analysis of Home Mortgage Disclosure Act (HMDA) data, which report lending activity of financial institutions. HMDA data are widely used to examine potential discrimination in mortgage lending. Financial institutions have been required to report HMDA data since the 1970s, when civil rights laws prompted higher scrutiny of lending activity. The variables contained in the HMDA dataset have expanded over time, allowing for more comprehensive analyses and better results. However, despite expansions in the data reported, public HMDA data remain limited because of the BBC RESEARCH & CONSULTING SECTION V, PAGE 6 information that is not reported. As such, studies of lending disparities that use HMDA data carry a similar caveat: HMDA data can be used to determine disparities in loan originations and interest rates among borrowers of different races, ethnicities, genders, and location of the property they hope to own. The data can also be used to explain many of the reasons for any lending disparities (e.g., poor credit history). Violations of fair lending, practices, however, generally originate with federal regulators who have access to a broader set of information (e.g., borrower loan files) of lending practices. This section uses the analysis of HMDA data to determine if disparities in loan approvals and terms exist for loan applicants of different races and ethnicities. The HMDA data analyzed in this section reflect loans applied for by residents in 2014, the latest year for which HMDA were publicly available at the time this document was prepared. It also compares the results of the HMDA analysis with lending outcomes reported in the last AI. This analysis was completed at the county level to provide a broader dataset of minority applicants and better detect any fair lending concerns. As discussed in Section I, the dissimilarity index was higher in the county than for the City alone. Loan applications. During 2014, there were 15,791 loan applications processed in Ada County for home purchases, loan refinances, and home improvements. Twenty loan applications did not designate a census tract for where the home was located. Of the remaining 15,771 applications with a known census tract, 30 percent, or 4,768 applications, were located within the City of Meridian. This volume of applications is much lower than in prior years. In 2010, there were a total of 6,196 loan applications processed in Meridian. Overall, more than half of the 8,607 loan applications (55%) were for home purchases. Another 44 percent were for refinances. Just 2 percent were for home improvements. Nearly three-fourths (72%) of the loan applications were conventional (i.e., not government insured- or guaranteed), 14 percent were Federal Housing Administration-insured and 13 percent were Veterans Administration-guaranteed. Figure V-2 shows the number and percentage of loan applications by race. Overall, White residents submitted more loan applications than any other racial or ethnic group. The Figure also provides a column comparing the racial and ethnic distribution of all County residents from the 2014 ACS. The percentage of Hispanic loan applicants (3%) was disproportionate to the percentage of the total Hispanic population (8%). Both White and Non-Hispanic residents experienced a similar trend of a lower percentage of applicants compared to their percentage of the total population. BBC RESEARCH & CONSULTING SECTION V, PAGE 7 Figure V-2. Loan Applications Received by Race and Ethnicity, Ada County, 2014 Note: Does not include loans for multifamily properties or non-owner occupants. Data do not add to 100% because the "other" U.S. Census population category is not included. Source: FFIEC HMDA Raw Data, 2014, 2014 ACS and BBC Research & Consulting. Outcome of loan applications. Figure V-3 displays the actions taken on loan applications in 2014. Of the potential actions that could be taken on a loan:  “Loan originated” indicates that the application was approved and the applicant accepted the loan;  “Approved, but not accepted” means that the application was approved, but the applicant chose not to accept the loan;  “Denied by financial institution” signifies that the application was not approved;  “Withdrawn by applicant” indicates that the applicant chose not to pursue the loan before an approval decision had been made; and  “File closed for incompleteness” means that the application was incomplete and the loan was not evaluated. More than two-thirds (70%) of all loans applied for were originated and 14 percent of applications were denied. Ten percent of loan applications were withdrawn by the applicant and the remaining applications were either approved but not accepted or closed for incompleteness. Race/Ethnicity Race American Indian or Alaska Native 81 1%0% Asian 306 2%2% Black or African American 93 1%1% Native Hawaiian or Pacific Islander 60 0%0% White 13,968 88%93% Ethnicity Hispanic 535 3%8% Non-Hispanic 13,997 89%92% Number Percent Applicants Percent of Total Population BBC RESEARCH & CONSULTING SECTION V, PAGE 8 Figure V-3. Loan Applications and Action Taken, Ada County, 2014 Note: Does not include loans for multifamily properties or non-owner occupants. Source: FFIEC HMDA Raw Data, 2014 and BBC Research & Consulting. The most recent distribution of loan application outcomes was similar to the outcomes for the City of Meridian in 2010: the percentage of denied loan applications (14%) remained the same in 2014. Loan applications that were originated were lower (67%) in 2010, but loan applications that were withdrawn by the applicant (11%) and approved but not accepted (7%) were higher. Overall, loan application actions since 2010 only differ slightly and reflect similar outcomes as 2014. Outcome of applications by race and ethnicity. Figure V-4 presents more detail on the outcomes of loan applications, focusing on differences in race and ethnicity. The racial and ethnic groups with the highest denial rate were Native Americans, with a denial rate of 20 percent, and Asians, African Americans and Hispanics, all with a denial rate of 16 percent. This compares to a denial rate of 14 percent for all loan applicants. Native Hawaiians/Pacific Islanders, White and Non-Hispanic residents had the lowest denial rate at 13 percent. The mortgage lending outcomes shown in Figure V-4 differ from national and state outcomes in several ways. First, the difference in denials among African Americans and Whites was only 3 percentage points with more African Americans being denied than white residents. Nationally, the denial rate in 2014 was 25 percent for African American applicants, compared to just 10 percent of non-Hispanic White applicants—a difference of 15 percentage points. Second, denial rates for Asian applicants in Ada County were also higher than that of white applicants; this was also not the case nationally. The HMDA analysis in the 2016 State of Idaho fair housing analysis found relatively high rates of denials for American Indian/Alaskan Native, Hispanic and Native Hawaiian/Pacific Islander applicants. Denial rates for other racial groups were not significantly different than the denial rates for White applicants. BBC RESEARCH & CONSULTING SECTION V, PAGE 9 Figure V-4. Outcome of Mortgage Loan Applications by Race and Ethnicity, Ada County, 2014 Note: Does not include loans for multifamily properties or non-owner occupants. Source: FFIEC HMDA Raw Data, 2014 and BBC Research & Consulting. Loan origination rates were somewhat similar across racial and ethnic categories, all above 60 percent. Native American applicants had the lowest origination rate at 64 percent. Non-Hispanic and White applicants had the highest rates both at 71 percent. Idaho’s applications by race and ethnicity. In the State of Idaho, American Indian/Alaska Native applicants had loans originated 55 percent of the time; Asian applicants, 62 percent; African Americans, 62 percent; and White applicants, 66 percent. Hispanic borrowers had loans originated 58 percent of the time—eight percentage points lower than non-Hispanic applicants. Across all races and ethnicities, Ada County's loan originations were higher than that of the state. Outcomes and types of loans. Loan denial rates can also vary by race and ethnicity based on the type of loans applied for by applicants. Denial rates are typically highest for home improvement loans, often because the additional debt will raise the loan to value ratios above the levels allowed by a financial institution. An examination of the types of loans applied for by applicants of varying races and ethnicities found that Native Hawaiian/Pacific Islander applicants were much more likely than other applicants to apply for home purchase loans (75% of loan applications). White, Non-Hispanic and Hispanic applicants had a lower rate of applications for home purchase loans (56% of loan applications). Applications for home improvement loans were low among all races and ethnicities, ranging from 0 to 2 percent of applications. Among minority groups, Hispanic applicants were the most likely of all applicants to apply for refinancing loans, while Native Hawaiian/Pacific Islander applicants were least likely to apply for refinancing loans. Race/Ethnicity Race American Indian or Alaska Native 64%4%20%11%1% Asian 68%3%16%10%2% Black or African American 68%3%16%9%4% Native Hawaiian or Pacific Islander 67%5%13%10%5% White 71%4%13%10%3% Ethnicity Hispanic 67%5%16%9%3% Non-Hispanic 71%4%13%10%3% African American/White Difference -3%-1%3%-1%2% American Indian/White Difference -6%0%7%1%-1% Hispanic/non-Hispanic Difference -3%1%3%-1%0% Percent Originated Percent Approved but Not Accepted by Applicant Percent Denied Percent Withdrawn Percent Incomplete BBC RESEARCH & CONSULTING SECTION V, PAGE 10 Figure V-5 displays the denial rate by race and ethnicity and loan purpose. Denial rates for home purchases are relatively low across racial and ethnic groups except for Native Americans and Native Hawaiians/Pacific Islanders. Home purchase denials are lowest for White, Non-Hispanic and Hispanic borrowers. Asian, African American and Hispanic borrowers experienced a denial rate of one-third for refinancing loans. In general, denials were higher for home improvement and refinancing loans, as these can hold more risk than a home purchase loan. Figure V-5. Denial by Race and Ethnicity and Loan Purpose, Ada County, 2014 Note: Excludes denial rates when fewer than 20 loans were made; denoted as N/A. Source: FFIEC HMDA Raw Data, 2014 and BBC Research & Consulting. Ada County loan applicants were denied home purchase loans at about the same rate (14%) compared to applicants nationally (13%) and higher than all applicants in the State of Idaho (10%). Outcomes and income levels. Figure V-6 examines differences in loan origination and denial rates by income range. As shown by Figure V-6, the difference in approval rates was modest, except for the lowest income applicants. Figure V-6. Mortgage Loan Application Originations and Denials by Income Level, Ada County, 2014 Note: Does not include loans for multifamily properties or non-owner occupants. Source: FFIEC HMDA Raw Data, 2014 and BBC Research & Consulting. Reasons for denial. HMDA data contain some information on why loans were denied, which can help to explain differences in denials among racial and ethnic groups. Figure V-7 shows the reasons for denials in Ada County. Less than 50% MFI 54%29% 50-80% MFI 68%16% 80-100% MFI 73%12% 100% MFI+72%12% Originated Denied BBC RESEARCH & CONSULTING SECTION V, PAGE 11 For all racial and ethnic categories, high debt-to-income ratio and inadequate or poor credit history were the top reasons for denials. Inadequate or poor employment history and unverifiable information were very minor reasons. There are many reasons why loan origination rates may be lower for certain racial and ethnic groups. First, some racial and ethnic groups are very small, so the pool of potential borrowers is limited and may skew towards lower income households, since minorities typically have lower incomes. Second, minority applicants are more likely to not accept their loan offers, even if they are approved. Differences in the completeness of loan applications and withdrawal of applications by potential borrowers also affect the origination rates. Denial rates exhibit significant variation over time, according to the Federal Reserve, driven by changes in demand for certain types of loans, variation in borrower type and changes in credit standards. Nationally, denial rates on home purchase applications in 2014 was very low—even lower than during the housing boom years. The relatively low denial rate in 2014 is attributed to a drop in applications from riskier applicants, perhaps related to tightening of credit availability and lending standards. BBC RESEARCH & CONSULTING SECTION V, PAGE 12 Figure V-7. Reasons for Denials of Loan Applications by Race and Ethnicity of Applicant, Ada County, 2014 Note: Does not include loans for multifamily properties or non-owner occupants. Source: FFIEC HMDA Raw Data and 2014 and BBC Research & Consulting. Race/Ethnicity Race American Indian or Alaska Native 0%14%43%29%0%14%0%0% Asian 2%5%33%36%2%2%10%7% Black or African American 0%13%25%50%13%0%0%0% Native Hawaiian or Pacific Islander 14%0%29%29%0%29%0%0% White 17%13%25%27%3%3%3%9% Ethnicity Hispanic 13%10%25%38%0%2%3%10% Non-Hispanic 16%13%26%27%3%3%3%9% Unverifiable Information Other Reasons Collateral Insufficient Credit Application Incomplete Credit History Inadequate/Poor Debt-to-Income Ratio Too High Employment History Inadequate/Poor Insufficient Cash (downpayment, closing costs) BBC RESEARCH & CONSULTING SECTION V, PAGE 13 Subprime loans. The subprime lending market declined significantly following the housing market crisis. Nationally, in 2014, only about 3 percent of conventional home purchases and 2 percent of refinance loans were subprime. Interestingly, nationally, small banks and credit unions were much more likely to originate subprime loans than were mortgage companies or large banks in 2014.2 ,3 In 2014, in Ada County, 4.9 percent of the loans were subprime. The average interest rate above the prime rate was 3 percent. A borrower with a subprime rate would pay, on average, about $4,000 more per year than a prime rate borrower, or about $120,000 over the life of the loan. Given that the top reasons for denials in the county were high debt-to-income ratio and inadequate or poor credit history—and considering the high cost of subprime loans to a borrower—this is an area that the county should monitor. Summary This section examines public and private decisions that affect housing choice, including the public provision and regulation of housing and access to mortgage financing. The primary findings include:  The procedures and practices of the Boise City/Ada County Housing Authority, and the City’s land use and zoning regulations, do not appear to create barriers to housing choice and are in line with HUD regulations. Despite the BCACHA weighting preferences equally among the elderly, disabled and families with minor children, some barriers to housing choice may exist because of physical inaccessibility of housing units, lack of local services and aging multifamily units that are not being properly maintained.  The differences in mortgage loan denials among borrowers of varying races and ethnicities are minor, particularly when compared to denials nationally. Native American applicants have the highest gap in loan origination rates when compared to non-Hispanic White applicants. 2 For the purposes of this section, “subprime” is defined as a loan with an APR of more than three percentage points above comparable Treasuries. This is consistent with the intent of the Federal Reserve in defining “subprime” in the HMDA data. 3 http://www.federalreserve.gov/pubs/bulletin/2015/pdf/2014_HMDA.pdf SECTION VI. Fair Housing Environment, Contributing Factors and Strategies BBC RESEARCH & CONSULTING SECTION VI, PAGE 1 SECTION VI. Fair Housing Environment, Contributing Factors and Strategies This section examines the fair housing environment in the City of Meridian. The contents are consistent with the requirements of HUD’s new Assessment of Fair Housing (AFH) template and include the following:  A review of state and local fair housing laws and enforcement;  An analysis of fair housing complaints, as well as charges or letters of findings from HUD and legal cases, to assess trends in fair housing violations; and  An overview of fair housing resources. The section ends with an identification of current fair housing challenges, the “contributing factors” that affect housing choice in Meridian, and fair housing goals and strategies that will be part of the Consolidated Plan five-year goals and annual action plan activities. It begins with residents’ perceptions of fair housing discrimination in Meridian. Experience of Discrimination The resident survey included a series of questions to determine the prevalence and nature of housing discrimination against Meridian residents. Prevalence of fair housing discrimination. Five percent of residents who completed the survey for this study said they had been denied housing choices in the past five years. Of these, 70 percent said they were denied a place to rent. Figure VI-1. In the past five years, have you ever been denied housing to rent or buy in Meridian? Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. BBC RESEARCH & CONSULTING SECTION VI, PAGE 2 These residents offered one or more reasons for denial. Market based factors (e.g., income, credit, pet policies) were identified by the majority (88%) of those who had experienced housing denial. Income being too low was the largest factor for respondents at 36 percent of all denials. Not getting a rental application in fast enough and having a Section 8 voucher were cited as reasons for denial by at least one respondent. Figure VI-2. Why were you denied housing to rent or buy? Note: n=24. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. Survey respondents had the option of identifying the neighborhood or area within Meridian where they were denied housing. No one neighborhood was frequently mentioned, but many respondents indicated all neighborhoods within the City of Meridian. Residents responded to a separate set of questions specific to fair housing discrimination. Only 3 percent said they felt they had experienced discrimination. Discrimination is down from the 5 percent reported by respondents in the 2011 resident survey. Half of the reasons offered for the discrimination pointed to the respondents’ protected class status. Among these residents, half identified disability as the basis for discrimination, followed by religion (33%) and sexual orientation (17%). Thirty-six percent said the discrimination occurred in the past year; 46 percent said it occurred two to five years ago and 18 percent said it occurred more than five years ago. Equal treatment. Survey respondents were asked if all residents of their neighborhood/ subdivision are treated the same as residents in other neighborhoods/subdivisions. Fourteen percent said no. When asked why not, most residents characterized themselves or other residents as living in low income neighborhoods or neighborhoods with less access to good quality amenities (e.g., schools, parks). As a result, these residents believe that they or other residents are treated differently by the City of Meridian. Examples include the belief that higher income neighborhoods have “better access to youth recreation and services” and that police treat them “completely different than the subdivisions with higher incomes. They do not take a complaint as serious as they would if it was from a higher income subdivision.” These respondents also felt that the infrastructure in their neighborhood was maintained less often than affluent areas in the city and that developers received preferential treatment. BBC RESEARCH & CONSULTING SECTION VI, PAGE 3 Several of the respondents (15%) mentioned issues with their Home Owner Associations (HOAs)—e.g., high fees for some subdivisions without offering the same amenities or enforcing the rules as well as HOAs in higher income areas. Respondents (13%) also described discrimination on the basis of race, sexual orientation, age or religion as the reason for their perceived disparate treatment. One respondent described their neighborhood as “not welcoming for African Americans or LGBT.” Residents were also asked to agree or disagree with this statement: “The community benefits of living in Meridian—good schools, access to parks and recreation, access to jobs—are available to all residents, regardless of where they live in a community. Despite some of the previous perspectives about varying access to amenities among different neighborhoods or subdivisions, respondents overwhelmingly agreed with this statement. On a scale of 0 to 9, the average rating was 8 and the highest number of respondents chose 9, strongly agree. Only 4 percent of respondents disagreed that community benefits are available to all (rating 0 to 2). Those who disagreed offered the following suggestions for improving the distribution of community benefits in Meridian:  Expand transit access (most frequently mentioned),  Allow children to attend schools outside of their neighborhoods,  Distribute affordable rental housing among all neighborhoods. Federal and State Fair Housing Laws and Enforcement The Federal Fair Housing Act (FHA), passed in 1968 and amended in 1988, prohibits discrimination in housing on the basis of race, color, national origin, religion, sex, familial status and disability.1 The FHA covers most types of housing transactions including rental housing, home sales, mortgage and home improvement lending, as well as policies and practices that determine the placement of residential housing (e.g., land use and zoning regulations). Excluded from the FHA are owner-occupied buildings with no more than four units, single family housing units sold or rented without the use of a real estate agent or broker, housing operated by organizations and private clubs that limit occupancy to members, and housing for older persons. The State of Idaho’s fair housing law differs from the FHA in that it does not recognize familial status and covers providers with two or more properties. Meridian has a Fair Housing Ordinance which outlines how the City will assist those who feel they have been discriminated against and how the City will promote and publicize the Federal Fair Housing Law: “With available resources, the City will assist all persons who feel they have been discriminated against because of race, color, religion, sex, national origin, disability, or familial 1 For the purposes of this report, the acronym FHA refers to both the Fair Housing Act of 1968 and the amendments from 1988. BBC RESEARCH & CONSULTING SECTION VI, PAGE 4 status to seek equity under Federal and State laws by filing a complaint with the U.S. Department of Housing and Urban Development, Office of Fair Housing and Equal Opportunity, Compliance Division.” Many Meridian residents have knowledge of what to do—and willingness to act—if they experience housing discrimination. If they felt they had experienced discrimination and/or had a family member or friend who had, most Meridian residents would contact a fair housing organization (23%) or City government or elected officials (19%). About one in five would not know what to do and 7 percent would do nothing. Fair housing inquiry and complaint process. Meridian residents who feel that they might have experienced a violation of the FHA can contact one or more of the following organizations: HUD’s Office of Fair Housing and Opportunity (FHEO), the Idaho Housing and Finance Association (IHFA), the Intermountain Fair Housing Council (IFHC), Idaho Legal Aid Services and the Idaho Human Rights Commission (IHRC). Meridian, as well as the state, does not enforce fair housing law and refers potential complainants to fair housing/legal organizations. In 2011, IHFA established a 2-1-1 line, Idaho Careline Quick Referral that residents can call to get information about fair housing questions and concerns, and numbers to call to file a complaint. IHFA also maintains a website dedicated to fair housing, https://www.idahohousing.com/fair- housing/, as well as a Fair Housing Forum at http://fairhousingforum.org/, which provides fair housing information, events/trainings and other resources. Complaints filed with HUD. Housing discrimination complaints may be filed online at http://www.hud.gov/complaints/housediscrim.cfm. Residents may also call HUD toll free at 1- 800-669-9777 (FHEO in Washington D.C.) or 1-800-877-0246 (Seattle Fair Housing Regional Office, which serves Idaho residents). According to HUD, when a complaint is received, HUD will notify the person who filed the complaint along with the alleged violator and allow that person to submit a response. The complaint will then be investigated to determine whether there has been a violation of the FHA. A complaint may be resolved in a number of ways. First, HUD is required to try to reach an agreement between the two parties involved. A conciliation agreement must protect the filer of the complaint and public interest. If an agreement is signed, HUD will take no further action unless the agreement has been breached. If during the investigative, review, and legal process HUD finds that discrimination has occurred, the case will be heard in an administrative hearing within 120 days, unless either party prefers the case to be heard in Federal district court. Complaints filed with the State of Idaho. IHRC enforces the State of Idaho’s employment and housing anti-discrimination laws. Complaints can be filed online (http://humanrights.idaho.gov/complaint.html), by phone and through regular or email. IHRC can only enforce state fair housing law, as the state’s law is not substantially equivalent to the federal FHA. BBC RESEARCH & CONSULTING SECTION VI, PAGE 5 IHRC provides mediation services to resolve complaints for little or no cost. About 20 percent of cases filed with IHRC are settled through this process. If mediation is not selected, IHRC investigates the complaint and issues a finding of “no cause” if the available evidence does not suggest that illegal discrimination occurred or “probably cause.” In that case, IHRC seeks a resolution to compensate the victim and ensure that others will not receive similar treatment. If a resolution is reached, this becomes a “conciliation agreement” and the dispute is closed. When a resolution is not agreed upon, IHRC may file an action in district court on behalf of the victim or the victim may withdraw the lawsuit. This must occur within one year of the filing of the complaint. Individuals may also file a private action in court; they must do so 90 days from the IHRC’s dismissal of a complaint. Complaints filed with local organizations. The nonprofit IFHC provides fair housing education and outreach statewide. The organization also provides enforcement of the federal FHA and monitors compliance of fair housing providers, lending institutions and units of government in Idaho. IFHC has the authority to negotiate fair housing settlements by mediation, conciliation and litigation. IFHC can be contacted by calling 1-208-383-0695 or 1-800-717-0695 or online at http://www.ifhcidaho.org/. Idaho Legal Aid is a nonprofit legal firm assisting low income Idahoans with a variety of legal matters. Housing services include assistance with evictions, homeowners’ rights, foreclosures, mobile home contracts, property taxes, tenant rights and fair housing. The types of cases accepted are based on local capacity and program priorities, based on funding. More information is available online at http://www.idaholegalaid.org/. Figure VI-3 summarizes fair housing protections and enforcement of fair housing laws. BBC RESEARCH & CONSULTING SECTION VI, PAGE 6 Figure VI-3. Fair Housing Protections and Fair Housing Inquiry and Complaint Process, Federal FHA and State of Idaho Source: BBC Research & Consulting. ●Race ●Color ●National origin ●Religion ●Sex ●Familial status ●Disability Protected Classes Fair Housing Inquiry and Complaint Process HUD http://www.hud.gov/complaints/housediscrim.cfm 1-800-669-9777 (FHEO in Washington, D.C.) 1-800-877-0246 (Seattle Fair Housing Regional Office) IHFA/Fair Housing Forum http://fairhousingforum.org/ IFHC http://www.ifhcidaho.org / 1-208-383-0695 1-800-717-0695 Legal Aid http://www.idaholegalaid.org/ FEDERAL FHA STATE OF IDAHO ●Race ●Color ●National origin ●Religion ●Sex ●Disability ●Providers with two or more properties Protected Classes IHRC http://humanrights.idaho.gov/complaint.html 1-208-334-2873 1-888-249-7025 IHFA/Fair Housing Forum http://fairhousingforum.org/ IFHC http://www.ifhcidaho.org / 1-208-383-0695 1-800-717-0695 Legal Aid http://www.idaholegalaid.org/ Fair Housing Inquiry and Complaint Process BBC RESEARCH & CONSULTING SECTION VI, PAGE 7 Fair Housing Complaint Trends. Between January 2011 and December 2015, 317 fair housing complaints were filed by Idaho residents. Sixty-four of those were filed in Ada County; 11 in Meridian. Figure VI-4. Disability Based Complaint Proportion, Top 10 Complaint Counties, State of Idaho, January 2011 to December 2015. Note: Total Complaints include the numbers of multiple complaints per case. Source: US Department of HUD Complaint Responsive Records, 2011 – 2015. Of the complaints filed in Meridian, four were settled, two were withdrawn, and one was found to have no cause (data on the others is lacking). The vast majority of the complaints affected a person with a disability and most involved failure to make a reasonable accommodation. The complaints involving a residents’ race or ethnicity were brought due to refusal to rent, discriminatory advertising, and discriminatory conditions or privileges. Legal Cases As part of the AI, fair housing legal cases were reviewed for trends in fair housing violations and enforcement. Major cases occurring in Ada County are summarized below. None of these lawsuits involved Meridian only. The cases are included here to demonstrate the types of fair housing violations that occur in the broader region—and which could occur in Meridian. They are organized in the year when the complaint was filed. United States v. Thomas Development Co., et al (Disability). In February, 2002 the United States filed a complaint alleging that Thompson Development Co. and affiliated companies (defendants) engaged in a pattern or practice of discrimination on the basis of disability by failing to design and construct the ground floor units and public /common use areas in compliance with the accessibility requirements of the FHA. The defendants were alleged to commit these violations at 17 apartment complexes located throughout Southern Idaho in the cities of Boise, Meridian, Nampa, Shelly, Rexburg, Caldwell, Rigby, Lewiston and Jerome. The complaint also alleged that some of the defendants retaliated against a tenant family at one of the complexes by attempting to evict the family after one of the family members requested a reasonable accommodation for their disability. In March, 2005, the court entered a consent order, which included injunctive relief and monetary payments totaling $125,000. The consent order remained in effect for three years. Garcia v. Brockway (Disability). In May 2003, Noll Garcia (plaintiff) filed a complaint against the original owner/developer and designer of his apartment building in Boise, Idaho. The complaint County Ada 64 121 53% Kootenai 30 51 59% Canyon 16 35 46% Boise 17 32 53% Bonneville 13 15 87% Bannock 11 14 79% Twin Falls 12 14 86% Latah 1 10 10% Madison 2 8 25% Shoshone 2 6 33% State of Idaho 193 346 56% Disablity Based Complaints Total Complaints Percent BBC RESEARCH & CONSULTING SECTION VI, PAGE 8 alleged a failure to accommodate disabilities as mandated by the FHA. Mr. Garcia is disabled and uses a wheelchair for mobility and filed a complaint because the apartment complex he was lacked curb cuts from the parking lot to the sidewalk, didn't have a ramp to the front entrance door, and the doorways were too narrow to allow clear passage of his wheelchair. Mr. Garcia requested that management make appropriate accessibility improvements, which were ignored, as was his request that management build a ramp to his door or that he be relocated to a more accessible unit. In addition, Mr. Garcia sued the original builder and architect (Brockway and Robert Stewart, respectively), and the current owners and management (the Zavoshy defendants). The defendants (Brockway and Stewart) argued that because they no longer owned the building (which they sold in 1994), their liability was time-barred by the statute of limitations in the FHA. Thus, the plaintiff’s complaint would have had to been filed within two years following construction of the apartment building in 1993. The plaintiff countered, arguing that the failure to remodel the apartments constituted a continuing violation and that the statute of limitations take effect upon discovery of the alleged violations. Mr. Garcia also claimed that failure to make modifications constituted new violations. The court ruled that the continuing accessibility issues were an effect of a prior discriminatory act but not a continuing violation. The argument that the two-year statute of limitations should begin at discovery of a violation was deemed unworkable, as a developer would be liable for these violations indefinitely in spite of his or her ownership of the complex. Finally, the original developer was not found to be liable for refusal to make modifications while current management company was at fault. The defendant still had a remedy under the FHA with building owners, but his motion against the developers was dismissed. Claims against the current owners and management were settled out of court. Intermountain Fair Housing Council v. Boise Rescue Mission Ministries (Religion). The Rescue Mission is an Idaho nonprofit funded through charitable donations from businesses, churches and the general public. The Rescue Mission operates two facilities in Boise. There were recently two cases filed against the Rescue Mission on the basis of religion.  Case #1: Plaintiff Richard Chinn was periodically homeless during the years 2005 and 2006 and a guest of the homeless shelter located at the River of Life Facility. During his stays at the shelter, he had no other place to stay and intended to remain in the shelter in excess of several months. Chinn asserts that he was told by shelter staff that he would be required to participate in Christian religious activities such as chapel services in order to reside and eat meals at the shelter. He observed that guests of the shelter who did not attend chapel services were either required to wait in the dining room or were not permitted to enter the shelter until chapel services were completed. Chinn found the practices of the shelter to be coercive, unpleasant, embarrassing, and offensive to his religion. He did, however, participate in the religious services out of fear that if he did not participate, he would be denied housing and other services.  Case #2: In addition to the homeless shelter, the Rescue Mission also provides a New Life Discipleship/Recovery Program, which is an intensive, one-year Christian-based residential recovery program for individuals with drug or alcohol dependency. In October 2005, BBC RESEARCH & CONSULTING SECTION VI, PAGE 9 Plaintiff Cowles was in jail on drug-related criminal convictions. Cowles contacted the Rescue Mission and requested that she be admitted into the Discipleship Program, stating that she was "focused on changing my life through God and spiritual growth," and that she is "desperately looking to fill this void in my life with spirituality and not drugs.” Following admittance to the program, Cowles was required to participate in religious activities Cowles was upset at being forced to adopt the Christian religion. When Cowles requested that she be allowed to change to a non-religious program, she was put on "30-day restriction" during which all her telephone calls with her attorney were monitored by Program staff and she was not allowed to participate in other limited activities that she previously had been allowed. Eventually, Discipleship Program staff wrote a letter to the judge presiding over Cowles' criminal case and informed the judge that Cowles "struggled with the Christian based program that was offered." Staff recommended to the judge that Cowles be given an opportunity to complete a non-faith-based program to allow her to "better focus on her recovery without the confliction of her beliefs." Both cases were resolved recently in appellate court. The court found that since the Boise Rescue Mission is not a “dwelling,” it is not subject to the requirements of the Fair Housing Act. The court also concluded that the religious practice requirements are protected by the Free Exercise Clause of the First Amendment. Assessment of Past Efforts Meridian’s efforts to address barriers have focused on improving access to fair housing information, enhancing resident knowledge of fair housing rights, and educating landlords and city officials and building inspectors about fair housing laws. Fair Housing Challenges and Contributing Factors The HUD AFH template requires identification of fair housing challenges and an analysis of potential contributing factors for their ability to create, contribute to, perpetuate and/or increase fair housing issues. These include housing choice, as well as equal access to opportunity. Such contributing factors are similar to what were known as “impediments” in past fair housing studies. The research conducted for the 2017-2021 Consolidated Plan and Fair Housing Assessment identified the following fair housing challenges and contributing factors that affect housing choice and access to opportunity in Meridian: Fair housing challenge—Infrastructure: Sidewalks in older parts of Meridian are not accessible and cannot be navigated by persons with physical challenges.  Contributing factors: Aging public infrastructure and limited funding to make significant repairs.  Populations affected: Elderly and persons with disabilities. Fair housing challenge—Housing Affordability: Housing vacancies are extremely low. Residents surveyed for this study report that finding rental units is very difficult. The rental gap—the BBC RESEARCH & CONSULTING SECTION VI, PAGE 10 difference between renters who need housing at a certain price point and availability of units— has risen to 1,348 units, from 1,077 five years ago.  Contributing factors: Rising housing costs, high demand for living in Meridian, increase in number of residents living in poverty after the Great Recession.  Populations affected: All lower income residents. Residents fleeing domestic violence are disproportionately affected, as they have limited housing options and are likely to fall into homelessness. Fair housing challenge—Transportation. No public transportation exists in Meridian and many residents, particularly residents with special needs and low incomes, must travel to Boise to access needed services. Public transit was the public improvement chosen the most by survey respondents after road improvements: more than one-third of residents said this was the top community development need in Meridian..  Contributing factors: Lack of a regional transit system.  Populations affected: Elderly and persons with disabilities who cannot drive; low income residents who cannot afford the costs of owning a vehicle. Fair housing challenge—Education: Fair housing complaint data suggest that landlords’ lack of understanding about reasonable accommodations and developers’ non-compliance with fair housing accessibility regulations remain a barrier to housing choice.  Contributing factors: Landlords do not make reasonable accommodations when requested; some builders do not comply with fair housing accessibility rules.  Populations affected: Person with disabilities. Fair Housing Goals and Strategies During the 2017-2021 Consolidated Planning period, the City of Meridian will complete the following to improve housing choice and access to opportunity: Fair Housing Goal No. 1: Improve the condition of sidewalks in Meridian, particularly in neighborhoods where persons with low-moderate income reside. Seek new funding opportunities and partnerships for sidewalk repairs. Fair housing challenge addressed: Inaccessible infrastructure. Contributing factors addressed: Aging public infrastructure and limited funding to make significant repairs. Metrics and milestones:  Work through the Ada County Highway District’s, Parks and Recreation Department’s, Meridian Development Corporation, and City’s code enforcement processes to create a BBC RESEARCH & CONSULTING SECTION VI, PAGE 11 more accessible environment for persons with disabilities. Continue to improve sidewalks and provide proper signage and enforce requirements for handicapped parking spots. Explore opportunities to expand accessible recreation in parks. PY2017 outcome: Improve 5 segments of sidewalk in a neighborhood with again infrastructure and occupied by seniors and low income residents. Fair Housing Goal No. 2: Support preservation of housing occupied by low income homeowners and stabilization of affordable rental housing by assisting low income renter households and supporting the creation of affordable housing. Fair housing challenge addressed: Lack of affordable housing. Contributing factors addressed: Low rental vacancies, rising housing costs, high demand to live in Meridian, increasing number of residents with housing needs. Metrics and milestones:  Explore options to help stabilize the rental gap by: providing incentives to organizations for the construction of housing; support the development of social support programs that help to reduce the number of individuals/families who are at risk of losing shelter or housing. As opportunities arise, provide non-monetary support—e.g., fast track development approvals, favorable regulatory environment—to organizations creating affordable rental housing.  Continue to use block grant funds to provide social services for low income and special needs residents—e.g., provision of food staples, emergency repairs, emergency rental assistance.  Explore opportunities to fund and assist low income homeowners with needed repairs and weatherization to lower energy costs, improve residents’ quality of life and preserve affordable housing stock. PY2017 outcome: Assist 10 households with emergency assistance and 8 households with downpayment assistance. Assist 2,000 households with food assistance. By the end of PY2017, determine options for implementing a weatherization program. During the next three years, explore potential development incentives for projects that provide at least 10 percent of units that are affordable to 30 to 80 percent AMI households. Fair Housing Goal No. 3: Work regionally to improve transportation options. Fair housing challenge addressed: Lack of public transportation. Contributing factors addressed: Lack of funding and regional planning to address residents’ transportation needs. BBC RESEARCH & CONSULTING SECTION VI, PAGE 12 Metrics and milestones:  Explore opportunities to expand and improve public transportation options for low-income and special needs populations in Meridian. Explore additional funding sources, including potential legislation, for public transportation. Utilize the support of local elected officials, public agencies, and research on other peer communities to learn more about public transportation opportunities and best practices. PY2017 outcome: Convene two meetings with regional transportation providers and/or jurisdictions to explore best practices to expanding transportation options and garner support for making expanded transportation options that better serve low to moderate income residents and workers a high priority during the next five years . Meet as scheduled with the Meridian Transportation Commission, the ACHD Capital Improvement Citizen Advisory Committee (ACHD CICAC), the COMPASS Regional Technical Advisory Committee (COMPASS RTAC). Fair Housing Goal No. 4: Increase education and understanding of fair housing laws by landlords, builders, and residents. Fair housing challenge addressed: Lack of accessible housing. Contributing factors addressed Landlords’ failure to comply with reasonable accommodations provisions of the Fair Housing Act; builders’ failure to comply with fair housing accessibility rules. Metrics and milestones:  Continue to provide monetary support to regional fair housing campaigns and trainings.  Design and distribute flyers and display posters in Meridian specific to the current fair housing needs in Meridian. PY2017 outcome: Fund two regional fair housing campaigns and trainings. Provide flyers and posters to at least 5 landlords and 5 homeowner’s associations in Meridian. SECTION VII. Consolidated Plan Consolidated Plan MERIDIAN 1 OMB Control No: 2506-0117 (exp. 07/31/2015) Executive Summary ES-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction This document represents the Five-year Consolidated Plan for the City of Meridian. It covers program years 2017 through 2021. A Consolidated Plan is required of any city, county or state that receives federal block grant dollars for housing and community development funding from the U.S. Department of Housing and Urban Development (HUD). There are four types of HUD block grant housing and community development programs: the Community Development Block Grant (CDBG), the HOME Investment Partnerships Program (HOME), the Emergency Solutions Grant (ESG) and the Housing Opportunities for People with AIDS (HOPWA) program. The purpose of the Consolidated Plan is:  To identify a city’s, county’s or state’s housing and community development needs, priorities, goals and strategies; and  To stipulate how funds will be allocated to housing and community development activities during the five year planning period. The City of Meridian receives approximately $360,000 in CDBG dollars each year directly from HUD. The City and nonprofit housing providers can also apply for HOME dollars through Idaho Housing and Finance Administration (IHFA); these funds are awarded on a competitive basis annually. ESG and HOPWA are also competitive and awarded based on the numbers of specialized populations and need for shelters and services. Annually, recipients of HUD block grant funds must prepare an Action Plan that details how funds will be spent in the current program year. This document combines the Five-year Strategic Plan with the 2017 Action Plan. A new requirement of the Consolidated Plan is incorporation of fair housing goals and strategies. The 2017-2021 Consolidated Plan for Meridian includes identification of barriers to fair housing choice (also called “contributing factors”), a prioritization of fair housing actions, and goals and a plan to address those barriers. The fair housing analysis for this Consolidated Plan follows HUD’s new Assessment of Fair Housing framework, or AFH. Consolidated Plan MERIDIAN 2 OMB Control No: 2506-0117 (exp. 07/31/2015) City of Meridian CDBG Program Mission Statement. In accordance with the overarching goals of the CDBG program, as set forth in 24 CFR § 91.1(a)(1), the City’s mission is to utilize CDBG funding to develop a viable urban community by providing decent housing, providing a suitable living environment, and expanding economic opportunities principally for low/moderate income (LMI) persons. The City’s primary means toward this end shall be to extend and strengthen partnerships among all levels of government and the private sector, including for-profit and non-profit organizations. 2. Summary of the objectives and outcomes identified in the Plan Needs Assessment Overview The following high priority needs were identified in the Consolidated Plan research and will guide funding allocations during the next five years:  Improvements in economic stability for residents who are low income, have special needs, and/or are at risk of losing shelter or housing.  Homeownership opportunities for residents earning 80-120 percent of the Area Median Income (AMI).  Rental assistance and deeply affordable rental units for very low income renters and/or persons at- risk of losing shelter or housing.  Improved housing options and social and supportive services for people including, but not limited to, people with special needs and individuals/families leaving domestic violence situations.  Improved weatherization of housing stock.  Better accessibility. This includes sidewalks, accessible and visitable homes, recreation and service facilities, and other community facilities needing ADA improvements. During PY2017, CDBG will fund the following activities to address high priority needs of providing emergency services to low income residents to prevent homelessness, helping low and moderate income residents achieve homeownership, and improving accessibility through sidewalk reconstruction. The expected program allocation and outcomes will include the following. Note: five segments of sidewalks in Census tract 103.21, Block Group 2, are expected to be repaired with the allocation to the Meridian Development Corporation. There are 995 households living in this Block Group. About 20 percent of these households are comprised of senior females living alone. Another 35 percent are families with young children; half are households led by a single mother. Consolidated Plan MERIDIAN 3 OMB Control No: 2506-0117 (exp. 07/31/2015) Category & Activity Total Outcomes: Persons or Households Assisted Administration & Planning (no more than 20% of Entitlement Grant) Administration, Fair Housing & Planning Activities $71,200.00 N/A SUBTOTAL Public Facility Meridian Development Corporation—Sidewalk Improvements $147,000.00 Public Service (no more than 15% of Entitlement Grant) Hunger Relief/Meridian Food Bank $40,000.00 2,000 Boys & Girls Club – Scholarship Program $10,000.00 50 The Jesse Tree of Idaho – Homelessness Prevention $2,250.00 5 Affordable Housing Homebuyers Assistance/Neighborhood Housing Services $30,000.00 3 Homebuyers Assistance/Ada County Housing Authority $50,000.00 5 SUBTOTAL TOTAL $349,076 3. Evaluation of past performance Meridian’s past Five-year Consolidated Plan was organized around the HUD initiatives of: 1) Creating a Suitable Living Environment, 2) Providing Decent Housing, and 3) Creating Economic Opportunities. To this end, the City has focused on supporting social service provider operations (Meridian Food Bank), improving community facilities (Boys and Girls Club), addressing accessibility barriers (parks and trails), preventing homelessness with emergency assistance, and assisting with homeownership attainment for low and moderate income buyers. All of these activities meet critical needs in Meridian. The primary challenges encountered during the last Consolidated Plan period were timing- and contact-related. To address these challenges, the City intends to have more stringent requirements for grant recipients, particularly in meeting expected schedules. 4. Summary of citizen participation process and consultation process Citizen participation opportunities for the development of the Five-year Consolidated Plan and Fair Housing Assessment included:  A resident survey offered online and on paper—479 residents responded;  Stakeholder in-depth interviews—11 participants; and Consolidated Plan MERIDIAN 4 OMB Control No: 2506-0117 (exp. 07/31/2015)  Facilitated discussion with Continuum of Care members at their January 2017 meeting. Meridian staff promoted participation in the Consolidated Plan and Action Plan through media relations resulting in an article in the Meridian Press. Paper postage-paid response surveys and promotional flyers were distributed to locations where Meridian’s low and moderate income residents’ and members of special needs populations live, recreate, receive services or where their children attend school. Flyers and surveys were made available at: The Meridian fair housing analysis also leveraged elements of the State of Idaho Assessment of Fair Housing public process and the City’s Consolidated Plan 2017 resident survey. 5. Summary of public comments This section will be completed after the public comment period has ended. 6. Summary of comments or views not accepted and the reasons for not accepting them The City of Meridian accepts all public comments. 7. Summary Please see above. Barbara Morgan STEM Academy Meridian Elementary Boys & Girls Club Meridian Food Bank Friends of Children and Families Meridian Library (all branches) Homecourt Meridian Senior Center James Court Apartments (publicly subsidized housing)Special Olympics Meridian City Hall (front desk and utility billing)Traymore Senior Apartments Meridian Community Center Touchmark Senior Living Consolidated Plan MERIDIAN 5 OMB Control No: 2506-0117 (exp. 07/31/2015) The Process PR-05 Lead & Responsible Agencies 24 CFR 91.200(b) 1. Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency Lead Agency MERIDIAN Planning Division CDBG Administrator MERIDIAN Planning Division, Community Development Department HOME Administrator N/A N/A ESG Administrator N/A N/A HOPWA Administrator N/A N/A Table 1 – Responsible Agencies Consolidated Plan Public Contact Information: Caleb Hood, Division Manager Planning Division, Community Development Department City of Meridian | 33 E. Broadway Avenue| Meridian, ID 83642 208-884-5533 | 208-489-0572 fax Consolidated Plan MERIDIAN 6 OMB Control No: 2506-0117 (exp. 07/31/2015) PR-10 Consultation - 91.100, 91.200(b), 91.215(l) 1. Introduction This section of the Consolidated Plan and Action Plan describes how the City worked with stakeholders and public and private partners to develop allocation priorities—and how this consultation and coordination will continue through the planning period. Sections SP-40 and AP-95 also provide information on institutional structure and program delivery. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)). The Boise City/Ada County Housing Authority (BCACHA) was interviewed as part of the Consolidated Planning process to help the City better understand BCACHA’s resources and needs. While there are no public housing units in Meridian, an estimated 200 Section 8 vouchers are currently used in Meridian— about 10 percent of the housing authority’s total voucher supply. As the only public housing authority in Meridian, resources are critical for helping house Meridian’s lowest income residents. The City consultant participated in a Continuum of Care (CofC) coordinating team meeting to inform the CofC of the Consolidated Plan and AI process, discuss the needs of Meridian residents experiencing homelessness, and explore solutions for addressing those needs. Participants at this meeting included: social service organizations serving children and families, the Boise-area school district, United Way, BCACHA, area shelters, the regional health care provider, affordable housing developers, homeless advocates, and the state Housing and Finance Administration (IHFA) and Department of Labor. A commonly identified need was shelter and services for victims of domestic violence, who have limited housing and services in Meridian. The City also engaged affordable housing developers and service providers through focus groups and interviews during the Consolidated Plan process. Eleven organizations participated in a focus group to discuss the City’s greatest housing and community development needs. In addition, interviews were conducted with BCACHA, the Ada County Highway District, the school district, and the City’s community development, economic development, parks and recreation, and public works departments. As is discussed throughout this Plan, Meridian is dedicated to increasing its affordable housing inventory to ensure residents of all income levels can find housing in Meridian—and to providing needed supportive services. To this end, City staff will continue to stay engaged with the affordable housing and supportive service community to ensure the City provides important tools and resources to affordable housing developers and supportive service providers. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness Consolidated Plan MERIDIAN 7 OMB Control No: 2506-0117 (exp. 07/31/2015) Meridian is part of the Ada County Continuum of Care (CofC). Meridian staff attend the CofC meetings, participate in the annual Point in Time count, and provide planning support as needed. In the past year, the City’s CDBG Administrator was nominated and elected to serve as the Fair Housing Working Group Chair within the CofC. In addition, the City’s CDBG Administrator is an active participant in the CofC’s Performance Management Working Group which is designed to manage the county’s homelessness data and develop interventions to help address the trends reflected in the data. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS IHFA oversees allocation of ESG for the State of Idaho, including Meridian. Allocation of ESG is discussed at the CofC meetings, which Meridian staff attend. Meridian’s lack of emergency shelters and demonstrated experience with rapid rehousing programs puts the City at a disadvantage for ESG funds. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities The City engaged affordable housing developers and service providers through focus groups and interviews during the Consolidated Plan process. Eleven organizations participated in a focus group to discuss the City’s greatest housing and community development needs. Attendees represented the following organizations: Consolidated Plan MERIDIAN 8 OMB Control No: 2506-0117 (exp. 07/31/2015) Organizations Represented in Stakeholder Consultation Source: BBC Research & Consulting. In addition, interviews were conducted with BCACHA, the Ada County Highway District, the school district, and the City’s community development, economic development, parks and recreation, and public works departments. Identify any Agency Types not consulted and provide rationale for not consulting All relevant organizations, agencies and stakeholders were invited to participate in development of the Consolidated Plan, Action Plan and AI. Organizations represented Ada County Highway District Ada County Sheriff's Office Boise City/Ada County Continuum of Care Boise City/Ada County Housing Authority Boise Schools Boise VA Medical Center CATCH City of Meridian Community Development City of Meridian Economic Development City of Meridian Parks and Recreation City of Meridian Planning Division City of Meridian Public Works Corpus Christi House Friends of Children and Families Good Samaritan Home Idaho Housing and Finance Associatoin Idaho State Independent Living Council Jesse Tree of Idaho Meridian Development Corporation Salvation Army SHIP Idaho St. Luke's Health System United Way West Ada School District Women's and Children's Alliance Consolidated Plan MERIDIAN 9 OMB Control No: 2506-0117 (exp. 07/31/2015) Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Ada County Continuum of Care Idaho Housing and Finance Association Meridian’s goals of improving economic outcomes of low income residents, providing emergency rental assistance, and improving housing options and social and supportive services for people including but not limited to people with special needs and individuals/families leaving domestic violence situations. These will contribute to the CofC objective of Ending Chronic Homelessness by preventing Meridian residents from falling into homelessness. State of Idaho Analysis of Impediments to Fair Housing Choice Idaho Housing and Finance Association Idaho Department of Commerce The fair housing strategies established for Meridian considered opportunities to collaborate with the State City of Meridian Comprehensive Plan and relevant Land Use and Zoning Regulations Meridian Planning Division The City's Comprehensive Plan was consulted during preparation of the Consolidated Plan to ensure goals were consistent with the needs and desires of the community. Land use and zoning regulations were reviewed to assess barriers to housing choice. BCACHA Policies and Procedures BCACHA The housing authority’s policies and procedures were reviewed to ensure they support housing choice and address the greatest needs of low income residents. Table 2 – Other local / regional / federal planning efforts Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l)) As mentioned above, this study leveraged elements of the State of Idaho Assessment of Fair Housing and Continuum of Care processes. Consolidated Plan MERIDIAN 10 OMB Control No: 2506-0117 (exp. 07/31/2015) PR-15 Citizen Participation 1. Summary of citizen participation process and efforts made to broaden citizen participation. 2. Summarize citizen participation process and how it impacted goal-setting. Citizen participation opportunities for the development of the Consolidated Plan and AI included:  A resident survey offered online and on paper—479 respondents;  Stakeholder in-depth interviews—11 participants; and  Facilitated discussion with Continuum of Care members at their January 2017 meeting. Outreach. Resident surveys were promoted through media relations resulting in an article in the Meridian Press. Paper postage-paid response surveys and promotional flyers were distributed to locations where Meridian’s low and moderate income residents’ and members of special needs populations live, recreate, receive services or where their children attend school. Resident participant profile. A total of 479 residents completed the 2017 resident survey either online or on paper.  Nearly 15 percent of survey respondents rent.  The median household size of survey respondents is three members. One in 10 live alone and two in five live in households with five or more members.  Meridian adults of all ages participated in the resident survey and the distribution across age cohorts is fairly even. About one in five respondents are between the ages of 25 and 34; one in four are ages 35 to 44; one in five are ages 45 to 54; 16 percent are 55 to 64 and one in five are age 65 and older.  Slightly more than half (51%) have children age 18 or younger living in the home and 7 percent are single parent households.  One in 10 respondents live in multigenerational households (with other adult family members).  Most respondents (93%) are white; three percent are multiracial; 2 percent are Hispanic; and 2 percent are American Indian.  The median income of survey respondents ranges from $50,000 to $75,000. One in 20 respondents reports household income of $20,000 or less and one in five report incomes of $150,000 or more. Consolidated Plan MERIDIAN 11 OMB Control No: 2506-0117 (exp. 07/31/2015) While the 2017 online survey is not a random sample of residents, it does represent the experiences and perspectives a cross-section of Meridian residents, and serves to characterize themes and indicators of need from the respondents’ diverse perspectives. Section II discusses the primary findings from citizen participation and consultation. Stakeholders. Stakeholder consultation included in-depth interviews and a facilitated discussion with Boise City/Ada County Continuum of Care members. The following figure lists the organizations represented in the stakeholder consultation process. Organizations Represented in Stakeholder Consultation Source: BBC Research & Consulting. All input received through these opportunities informed goal and strategy development. This input, for example, confirmed that the City should explore opportunities to expand shelter options and services for residents who have experienced domestic violence, continue to invest in making Meridian more accessible for persons with disabilities, and support creation of affordable housing. Organizations represented Ada County Highway District Ada County Sheriff's Office Boise City/Ada County Continuum of Care Boise City/Ada County Housing Authority Boise Schools Boise VA Medical Center CATCH City of Meridian Community Development City of Meridian Economic Development City of Meridian Parks and Recreation City of Meridian Planning Division City of Meridian Public Works Corpus Christi House Friends of Children and Families Good Samaritan Home Idaho Housing and Finance Associatoin Idaho State Independent Living Council Jesse Tree of Idaho Meridian Development Corporation Salvation Army SHIP Idaho St. Luke's Health System United Way West Ada School District Women's and Children's Alliance Consolidated Plan MERIDIAN 12 OMB Control No: 2506-0117 (exp. 07/31/2015) Citizen Participation Outreach Sort Ord er Mode of Outre ach Target of Outre ach Summary of response/attend ance Summary of comments recei ved Summary of comm ents not accepted and reasons URL (If applicable) 1 Stakeholder focus group Organizations providing housing and services to low- and moderate- income residents, special needs populations and persons who are homeless 11 attendees Findings are summarized in Section II. All comments were accepted N/A 2 Stakeholder Fair Housing Roundtable Regional housing and economic development organizations, Intermountain Fair Housing Council 35 attendees Findings are summarized in Section II. All comments were accepted N/A 3 Resident Survey Online and paper survey. Paper survey distributed through social service and housing organizations 479 respondents Findings are summarized in Section II. All comments were accepted https://www.research.net/r/Merid ian2016 Consolidated Plan MERIDIAN 13 OMB Control No: 2506-0117 (exp. 07/31/2015) Sort Ord er Mode of Outre ach Target of Outre ach Summary of response/attend ance Summary of comments recei ved Summary of comm ents not accepted and reasons URL (If applicable) 4 Hand delivery of surveys and flyers about the Consolidated Plan process to apartment complexes, senior developments, food bank Lower income and special needs residents N/A N/A N/A N/A 5 Newspaper Public Notices All parties interested in providing public comment on the Draft Consolidated Plan and AI N/A N/A N/A N/A Table 3 – Citizen Participation Outreach Consolidated Plan MERIDIAN 14 OMB Control No: 2506-0117 (exp. 07/31/2015) Needs Assessment NA-05 Overview Needs Assessment Overview This section of the Consolidated Plan examines housing, community and economic development needs of residents. As required by HUD, the assessment is based on an analysis of “disproportionate needs” tables—discussed below—and informed by resident input and stakeholder consultation. The top housing, community and economic development needs, according to input from residents and stakeholders, and disproportionate needs tables, include:  Rental housing affordable to incomes earning less than $50,000 per year. It is very difficult for households to utilize housing choice vouchers in Meridian because of the lack of affordable rentals.  Resources to help families with children from becoming homeless. Meridian’s homeless population is largely comprised of families with children “doubled up” with family or friends.  Domestic violence shelter serving up to four families. Overall, 17 percent of survey respondents report that they or a member of their family has experienced domestic or dating violence. Domestic violence is one of the leading causes of homelessness in Meridian.  Public transportation and local service providers. Nearly all social service providers are located in Boise, making it difficult for local residents to receive the support they need to remain physically, mentally, and economically healthy.  Better accessibility. Improving sidewalks and crosswalks in older downtown neighborhoods and on busy streets would improve accessibility not only for persons with disabilities, but also for families with children who walk to and from school. Consolidated Plan MERIDIAN 15 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-10 Housing Needs Assessment - 24 CFR 91.205 (a,b,c) Summary of Housing Needs Cost burden and severe cost burden, for both renter and owner households, are the most common housing problem in the City of Meridian. According to the HUD tables below, 1,280 renter households (41%) experience cost burden and 1,265 renter households (41%) experience severe cost burden. 1,925owner households (52%) experience cost burden and 1,600 owner households (43%) experience severe cost burden. To manage cost burden, according to residents who completed the survey for this Consolidated Plan,  One in five resident survey respondents sought additional employment in the past year,  One in 10 participants went without one or more basic needs in order to pay their housing costs. Strategies to afford to pay for housing included paying for groceries with credit, not making car repairs, and/or going without typical household consumer goods (clothing, TV/internet). Demographics Base Year: 2000 Most Recent Year (2015 – 2016) % Change Population 34,919 91,420 162% Households 12,293 35,695 190% Median Income $53,276 $54,746 3% Table 4 - Housing Needs Assessment Demographics Data Source: 2000 Census (Base Year), 2016 COMPASS Estimates and 2014-2015 ACS (Most Recent Year) Number of Households Table 0-30% HAMFI >30-50% HAMFI >50-80% HAMFI >80-100% HAMFI >100% HAMFI Total Households * 1,740 2,260 3,845 2,570 16,515 Small Family Households * 840 775 1,595 1,195 9,445 Large Family Households * 50 405 710 445 2,240 Household contains at least one person 62-74 years of age 245 425 405 505 2,730 Household contains at least one person age 75 or older 245 465 515 185 895 Households with one or more children 6 years old or younger * 285 545 990 800 3,270 * the highest income category for these family types is >80% HAMFI Table 5 - Total Households Table Data Source: 2008-2012 CHAS Consolidated Plan MERIDIAN 16 OMB Control No: 2506-0117 (exp. 07/31/2015) Housing Needs Summary Tables 1. Housing Problems (Households with one of the listed needs) Renter Owner 0-30% AMI >30- 50% AMI >50- 80% AMI >80- 100% AMI Total 0-30% AMI >30- 50% AMI >50- 80% AMI >80- 100% AMI Total NUMBER OF HOUSEHOLDS Substandard Housing - Lacking complete plumbing or kitchen facilities 55 115 15 0 185 0 15 0 0 15 Severely Overcrowded - With >1.51 people per room (and complete kitchen and plumbing) 0 4 0 0 4 0 0 0 0 0 Overcrowded - With 1.01-1.5 people per room (and none of the above problems) 55 20 70 75 220 0 15 45 35 95 Housing cost burden greater than 50% of income (and none of the above problems) 720 485 60 0 1,265 390 570 420 220 1,600 Consolidated Plan MERIDIAN 17 OMB Control No: 2506-0117 (exp. 07/31/2015) Renter Owner 0-30% AMI >30- 50% AMI >50- 80% AMI >80- 100% AMI Total 0-30% AMI >30- 50% AMI >50- 80% AMI >80- 100% AMI Total Housing cost burden greater than 30% of income (and none of the above problems) 55 325 825 75 1,280 120 305 865 635 1,925 Zero/negative Income (and none of the above problems) 165 0 0 0 165 55 0 0 0 55 Table 6 – Housing Problems Table Data Source: 2008-2012 CHAS 2. Housing Problems 2 (Households with one or more Severe Housing Problems: Lacks kitchen or complete plumbing, severe overcrowding, severe cost burden) Renter Owner 0- 30% AMI >30- 50% AMI >50- 80% AMI >80- 100% AMI Total 0- 30% AMI >30- 50% AMI >50- 80% AMI >80- 100% AMI Total NUMBER OF HOUSEHOLDS Having 1 or more of four housing problems 830 620 145 75 1,670 390 600 465 255 1,710 Having none of four housing problems 150 410 1,335 625 2,520 155 635 1,900 1,620 4,310 Household has negative income, but none of the other housing problems 165 0 0 0 165 55 0 0 0 55 Table 7 – Housing Problems 2 Data Source: 2008-2012 CHAS Consolidated Plan MERIDIAN 18 OMB Control No: 2506-0117 (exp. 07/31/2015) 3. Cost Burden > 30% Renter Owner 0-30% AMI >30- 50% AMI >50- 80% AMI Total 0-30% AMI >30- 50% AMI >50-80% AMI Total NUMBER OF HOUSEHOLDS Small Related 535 425 440 1,400 230 300 485 1,015 Large Related 20 165 180 365 10 220 310 540 Elderly 15 265 75 355 170 295 300 765 Other 210 90 205 505 100 85 210 395 Total need by income 780 945 900 2,625 510 900 1,305 2,715 Table 8 – Cost Burden > 30% Data Source: 2008-2012 CHAS 4. Cost Burden > 50% Renter Owner 0-30% AMI >30- 50% AMI >50- 80% AMI Total 0-30% AMI >30- 50% AMI >50- 80% AMI Total NUMBER OF HOUSEHOLDS Small Related 535 240 0 775 230 190 80 500 Large Related 20 110 0 130 10 165 90 265 Elderly 15 135 0 150 65 180 85 330 Other 155 40 60 255 85 45 165 295 Total need by income 725 525 60 1,310 390 580 420 1,390 Table 9 – Cost Burden > 50% Data Source: 2008-2012 CHAS 5. Crowding (More than one person per room) Renter Owner 0-30% AMI >30- 50% AMI >50- 80% AMI >80- 100% AMI Total 0-30% AMI >30- 50% AMI >50- 80% AMI >80- 100% AMI Total NUMBER OF HOUSEHOLDS Single family households 55 75 45 75 250 0 15 30 35 80 Multiple, unrelated family households 0 4 25 0 29 0 0 15 0 15 Consolidated Plan MERIDIAN 19 OMB Control No: 2506-0117 (exp. 07/31/2015) Renter Owner 0-30% AMI >30- 50% AMI >50- 80% AMI >80- 100% AMI Total 0-30% AMI >30- 50% AMI >50- 80% AMI >80- 100% AMI Total Other, non-family households 0 0 0 0 0 0 0 0 0 0 Total need by income 55 79 70 75 279 0 15 45 35 95 Table 10 – Crowding Information – 1/2 Data Source: 2008-2012 CHAS Renter Owner 0-30% AMI >30- 50% AMI >50- 80% AMI Total 0-30% AMI >30- 50% AMI >50- 80% AMI Total Households with Children Present N/A N/A N/A N/A N/A N/A N/A N/A Table 11 – Crowding Information – 2/2 Describe the number and type of single person households in need of housing assistance. The data in the above tables (cost burden and severe cost burden) show “small related” households as one of the most likely to experience housing problems. Small related renter households make up 53 percent of those who face cost burden and 59 percent of those with severe cost burden. For owners, small related households make up 37 percent of those who face cost burden and 36 percent of those with severe cost burden. The only other household type that experienced a similar amount of housing problems as small related households was elderly households—this is likely due to overlap between these needs categories (elderly households may also be captured in the small related category). Estimate the number and type of families in need of housing assistance who are disabled or victims of domestic violence, dating violence, sexual assault and stalking. Households with disabilities. Eight percent of persons in Meridian have one or more disabilities, lower than the county (10%) and the state (13%) overall. Of seniors, 32 percent has some type of disability. The poverty rate for persons with disabilities is very low at 1.3 percent. The majority of people with disabilities that live below the poverty rate are within the age range of 18 to 64 and 75 and over. Most children who live with a disability do not live in poverty. Given these demographics, it is estimated that fewer than 100 people with disabilities in Meridian need housing assistance. The greatest needs are home rehabilitation repair for seniors with disabilities and transportation and employment for adults with disabilities. Consolidated Plan MERIDIAN 20 OMB Control No: 2506-0117 (exp. 07/31/2015) Victims of domestic violence. Overall, 17 percent of survey respondents report that they or a member of their family has experienced domestic or dating violence; 24 percent of these situations occurred in the last five years. One in five domestic or dating violence situations occurred while the respondent or family member was living in Meridian. The Centers for Disease Control and Prevention (CDC) provides the most comprehensive data on national domestic abuse and sexual assault. According to the CDC, nearly 1 in 5 (18.3%) women and 1 in 71 men (1.4%) reported experiencing rape at some time in their lives—statistics that are fairly close that reported in the Meridian survey. The types of services survivors sought and used include counseling, judicial processes, medical assistance and temporary housing/shelter. In interviews, stakeholders described the needs and challenges experienced by Meridian families fleeing domestic violence:  Shelter and supportive service providers are located in Boise, further isolating victims of domestic violence from their community connections and network in Meridian.  The lack of affordable housing and transportation services in Meridian makes it unlikely that families that flee domestic violence in Meridian are able to return to the community. Children lose their home, school and neighborhood.  One of the three primary categories of homeless children in the West Ada School District is children whose mother has fled the home due to domestic violence.  The typical income of a mother fleeing domestic violence is less than $8,000 per year, and this income comes from TANF (Temporary Assistance for Needy Families) and food stamps. The Women’s and Children’s Alliance (WCA) has grants and vouchers to provide transitional housing support, but Meridian’s rents exceed the guidelines (Fair Market Rents) and the family can rarely pay the difference.  Meridian needs a (small) domestic violence shelter with capacity for up to four families (four rooms). WCA’s Boise shelter has 15 rooms accommodating up to 54 beds.  Funding is needed for another case manager, child care staff and court advocates. Currently child care and court advocates are mostly staffed by volunteers. What are the most common housing problems? Cost burden and severe cost burden, for both renter and owner households, are the most common housing problem in the City of Meridian. Table 7 shows that 1,280 renter households (41%) experience cost burden and 1,265 renter households (41%) experience severe cost burden. 1,925 owner households (52%) experience cost burden and 1,600 owner households (43%) experience severe cost burden. Are any populations/household types more affected than others by these problems? “Small related” renter and owner households are the most affected by cost burden in numbers and proportion. Table 9 shows 1,400 small related renter households and 1,105 small related owner Consolidated Plan MERIDIAN 21 OMB Control No: 2506-0117 (exp. 07/31/2015) households are cost burdened, which combined make up 45 percent of all households that are cost burdened. Describe the characteristics and needs of Low-income individuals and families with children (especially extremely low-income) who are currently housed but are at imminent risk of either residing in shelters or becoming unsheltered 91.205(c)/91.305(c)). Also discuss the needs of formerly homeless families and individuals who are receiving rapid re-housing assistance and are nearing the termination of that assistance For the purposes of this Consolidated Plan, low income individuals and families at risk of homeless were defined as those who have skipped a housing payment or sought additional employment to pay expenses and/or have sacrificed basic needs to pay their housing costs. Households that have experienced foreclosures are another measure of the proportion of residents at risk of homelessness. Note: Meridian does not receive funds for rapid re-housing assistance. Skipped housing payment or sought additional work to pay expenses. In the past six months, 4 percent of resident survey respondents report missing a mortgage or rent payment. Nearly 60 percent attribute this to reduced work hours and 26 percent cite job loss or medical bills. One in five resident survey respondents sought additional employment in the past year in order to pay housing expenses. Sacrifice basic needs. In the past year, at least one in 10 participants in the resident survey reduced or went without one or more basic needs in order to pay their housing costs. Strategies to afford to pay for housing included paying for groceries with credit, not making car repairs, and/or going without typical household consumer goods (clothing, TV/internet). Foreclosure history and risk. Nearly one in 10 resident survey respondents (7%) lost a home to foreclosure in the past 10 years. Half of those who lost homes in foreclosure found housing in the private rental market; 14 percent moved in with family or friends (doubled up). One in 20 (5%) owe more on their home than it is currently work. If a jurisdiction provides estimates of the at-risk population(s), it should also include a description of the operational definition of the at-risk group and the methodology used to generate the estimates: Please see above. Resident survey questions about housing and economic stability were used to identify at-risk populations. Specify particular housing characteristics that have been linked with instability and an increased risk of homelessness Overall, 2 percent of the residents participating in the survey report being homeless in the past five years. Reduced work hours and moving away from domestic violence are factors at least one-third of Consolidated Plan MERIDIAN 22 OMB Control No: 2506-0117 (exp. 07/31/2015) these residents report contributing to their episode of homelessness. Stakeholders report that domestic violence is the leading cause of homelessness in Meridian, especially for families and children. Consolidated Plan MERIDIAN 23 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-15 Disproportionately Greater Need: Housing Problems – 91.205 (b)(2) Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. Introduction A disproportionately greater need exists when the members of a racial or ethnic group at a particular income level experience housing problems at a greater rate (10 percentage points or more) than the income level as a whole. For example, assume that 60 percent of all low-income households within a jurisdiction have a housing problem and 72 percent of low-income Hispanic households have a housing problem. In this case, low-income Hispanic households have a disproportionately greater need. Per the regulations at 91.205(b)(2), 91.305(b)(2), and 91.405, a grantee must provide an assessment for each disproportionately greater need identified. Although the purpose of these tables is to analyze the relative level of need for each race and ethnic category, the data also provide information for the jurisdiction as a whole that can be useful in describing overall need. Disproportionate housing needs in a population are defined as having one or more of the following four housing problems in greater proportion than the jurisdiction as a whole or than Whites: 1) Living in housing that lacks complete kitchen facilities, 2) Living in housing that lacks complete plumbing facilities, 3) More than one person per room (overcrowded), and 4) Cost burden greater than 30 percent of Area Median Income (AMI). 0%-30% of Area Median Income Housing Problems Has one or more of four housing problems Has none of the four housing problems Household has no/negative income, but none of the other housing problems Jurisdiction as a whole 1,150 145 140 White 1,040 145 140 Black / African American 25 0 0 Asian 0 0 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 60 0 0 Table 12 - Disproportionally Greater Need 0 - 30% AMI Data Source: 2008-2012 CHAS *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30% Consolidated Plan MERIDIAN 24 OMB Control No: 2506-0117 (exp. 07/31/2015) 30%-50% of Area Median Income Housing Problems Has one or more of four housing problems Has none of the four housing problems Household has no/negative income, but none of the other housing problems Jurisdiction as a whole 1,600 365 0 White 1,345 285 0 Black / African American 0 0 0 Asian 15 0 0 American Indian, Alaska Native 30 0 0 Pacific Islander 0 0 0 Hispanic 185 65 0 Table 13 - Disproportionally Greater Need 30 - 50% AMI Data Source: 2008-2012 CHAS *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30% 50%-80% of Area Median Income Housing Problems Has one or more of four housing problems Has none of the four housing problems Household has no/negative income, but none of the other housing problems Jurisdiction as a whole 2,255 1,315 0 White 2,045 1,205 0 Black / African American 40 0 0 Asian 0 0 0 American Indian, Alaska Native 0 0 0 Pacific Islander 30 0 0 Hispanic 140 95 0 Table 14 - Disproportionally Greater Need 50 - 80% AMI Data Source: 2008-2012 CHAS *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30% Consolidated Plan MERIDIAN 25 OMB Control No: 2506-0117 (exp. 07/31/2015) 80%-100% of Area Median Income Housing Problems Has one or more of four housing problems Has none of the four housing problems Household has no/negative income, but none of the other housing problems Jurisdiction as a whole 1,075 1,305 0 White 985 1,210 0 Black / African American 25 10 0 Asian 0 25 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 45 50 0 Table 15 - Disproportionally Greater Need 80 - 100% AMI Data Source: 2008-2012 CHAS *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30% Discussion Households with housing problems disproportionate to City of Meridian households as a whole, and/or to Whites are seen in the following populations and rates of disproportionality. 0 – 30 % of AMI  African Americans and Hispanics: 12 percentage points higher than Whites and 11 percentage points higher than the jurisdiction as a whole 30 – 50 % of AMI  Asians and Native Americans: 17 percentage points higher than Whites and 19 percentage points higher than the jurisdiction as a whole 50 – 80 % of AMI  African Americans and Pacific Islanders: 37 percentage points higher than Whites and 37 percentage points higher than the jurisdiction as a whole 80 – 100 % of AMI  African Americans: 27 percentage points higher than Whites and 26 percentage points higher than the jurisdiction as a whole Consolidated Plan MERIDIAN 26 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-20 Disproportionately Greater Need: Severe Housing Problems – 91.205 (b)(2) Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. 0%-30% of Area Median Income Severe Housing Problems* Has one or more of four housing problems Has none of the four housing problems Household has no/negative income, but none of the other housing problems Jurisdiction as a whole 1,005 290 140 White 890 290 140 Black / African American 25 0 0 Asian 0 0 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 60 0 0 Table 16 – Severe Housing Problems 0 - 30% AMI Data Source: 2008-2012 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50% 30%-50% of Area Median Income Severe Housing Problems* Has one or more of four housing problems Has none of the four housing problems Household has no/negative income, but none of the other housing problems Jurisdiction as a whole 1,095 870 0 White 945 680 0 Black / African American 0 0 0 Asian 0 15 0 American Indian, Alaska Native 30 0 0 Pacific Islander 0 0 0 Hispanic 100 150 0 Table 17 – Severe Housing Problems 30 - 50% AMI Data Source: 2008-2012 CHAS *The four severe housing problems are: Consolidated Plan MERIDIAN 27 OMB Control No: 2506-0117 (exp. 07/31/2015) 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50% 50%-80% of Area Median Income Severe Housing Problems* Has one or more of four housing problems Has none of the four housing problems Household has no/negative income, but none of the other housing problems Jurisdiction as a whole 595 2,975 0 White 575 2,680 0 Black / African American 0 40 0 Asian 0 0 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 30 0 Hispanic 20 215 0 Table 18 – Severe Housing Problems 50 - 80% AMI Data Source: 2008-2012 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50% 80%-100% of Area Median Income Severe Housing Problems* Has one or more of four housing problems Has none of the four housing problems Household has no/negative income, but none of the other housing problems Jurisdiction as a whole 325 2,055 0 White 325 1,865 0 Black / African American 0 30 0 Asian 0 25 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 0 95 0 Table 19 – Severe Housing Problems 80 - 100% AMI Data Source: 2008-2012 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50% Consolidated Plan MERIDIAN 28 OMB Control No: 2506-0117 (exp. 07/31/2015) Discussion Households facing severe housing problems disproportionately to City of Meridian households as a whole, and/or to Whites are seen in the following populations and rates. 0 – 30 % of AMI  African Americans and Hispanics: 25 percentage points higher than Whites and 22 percentage points higher than the jurisdiction as a whole 30 – 50 % of AMI  Native Americans: 42 percentage points higher than Whites and 44 percentage points higher than the jurisdiction as a whole 50 – 80 % of AMI—No disproportionate need among race or ethnic groups. 80 – 100 % of AMI —No disproportionate need among race or ethnic groups. Consolidated Plan MERIDIAN 29 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-25 Disproportionately Greater Need: Housing Cost Burdens – 91.205 (b)(2) Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. Housing Cost Burden Housing Cost Burden <=30% 30-50% >50% No / negative income (not computed) Jurisdiction as a whole 17,765 5,305 2,775 140 White 16,380 4,785 2,515 140 Black / African American 125 65 25 0 Asian 240 19 0 0 American Indian, Alaska Native 55 0 30 0 Pacific Islander 0 30 0 0 Hispanic 810 335 180 0 Table 20 – Greater Need: Housing Cost Burdens AMI Data Source: 2008-2012 CHAS Discussion: Households facing housing cost burden disproportionately to City of Meridian households as a whole, and/or to Whites are seen in the following populations and rates.  Native Americans disproportionately experienced severe cost burden by a rate of 25 percentage points  Pacific Islanders disproportionately experienced cost burden by a rate of 80 percentage points Consolidated Plan MERIDIAN 30 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-30 Disproportionately Greater Need: Discussion – 91.205(b)(2) Are there any Income categories in which a racial or ethnic group has disproportionately greater need than the needs of that income category as a whole? No, not as captured in the disproportionate needs tables because data on needs by non-White Hispanic populations is very small. This makes meaningful comparison of disproportionate needs challenging. If they have needs not identified above, what are those needs? N/A Are any of those racial or ethnic groups located in specific areas or neighborhoods in your community? Racial and ethnic concentrations only exist in the City of Caldwell near The College of Idaho, west of Meridian. Consolidated Plan MERIDIAN 31 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-35 Public Housing – 91.205(b) Introduction The City of Meridian does not own or oversee any public housing units. Meridian is part of the geographic area served by the Boise City Ada County Housing Authority (BCACHA). Most BCACHA vouchers are used within the City of Boise. The BCACHA currently administers 200 vouchers to residents of Meridian. The BCACHA does not have any public housing units in Meridian. The vouchers are monitored to identify areas of concentration, which rarely occur, since the community’s population is mostly White, non-Hispanic. The pre-populated HUD tables below represent vouchers and characteristics of residents for all clientele served by BCACHA. . Consolidated Plan MERIDIAN 32 OMB Control No: 2506-0117 (exp. 07/31/2015) Totals in Use Program Type Certificate Mod- Rehab Public Housing Vouchers Total Project - based Tenant - based Special Purpose Voucher Veterans Affairs Supportive Housing Family Unification Program Disabled * # of units vouchers in use 0 0 10 725 0 704 0 1 0 Table 21 - Public Housing by Program Type *includes Non-Elderly Disabled, Mainstream One-Year, Mainstream Five-year, and Nursing Home Transition Data Source: PIC (PIH Information Center) Characteristics of Residents Program Type Certificate Mod- Rehab Public Housing Vouchers Total Project - based Tenant - based Special Purpose Voucher Veterans Affairs Supportive Housing Family Unification Program Average Annual Income 0 0 17,719 12,641 0 12,395 0 18,864 Average length of stay 0 0 6 6 0 6 0 3 Average Household size 0 0 2 2 0 2 0 2 # Homeless at admission 0 0 0 1 0 1 0 0 # of Elderly Program Participants (>62) 0 0 1 137 0 134 0 0 # of Disabled Families 0 0 2 320 0 316 0 1 # of Families requesting accessibility features 0 0 10 725 0 704 0 1 # of HIV/AIDS program participants 0 0 0 0 0 0 0 0 Consolidated Plan MERIDIAN 33 OMB Control No: 2506-0117 (exp. 07/31/2015) Program Type Certificate Mod- Rehab Public Housing Vouchers Total Project - based Tenant - based Special Purpose Voucher Veterans Affairs Supportive Housing Family Unification Program # of DV victims 0 0 0 0 0 0 0 0 Table 22 – Characteristics of Public Housing Residents by Program Type Data Source: PIC (PIH Information Center) Race of Residents Program Type Race Certificate Mod- Rehab Public Housing Vouchers Total Project - based Tenant - based Special Purpose Voucher Veterans Affairs Supportive Housing Family Unification Program Disabled * White 0 0 10 658 0 640 0 1 0 Black/African American 0 0 0 34 0 31 0 0 0 Asian 0 0 0 10 0 10 0 0 0 American Indian/Alaska Native 0 0 0 18 0 18 0 0 0 Pacific Islander 0 0 0 5 0 5 0 0 0 Other 0 0 0 0 0 0 0 0 0 *includes Non-Elderly Disabled, Mainstream One-Year, Mainstream Five-year, and Nursing Home Transition Table 23 – Race of Public Housing Residents by Program Type Data Source: PIC (PIH Information Center) Consolidated Plan MERIDIAN 34 OMB Control No: 2506-0117 (exp. 07/31/2015) Ethnicity of Residents Program Type Ethnicity Certificate Mod- Rehab Public Housing Vouchers Total Project - based Tenant - based Special Purpose Voucher Veterans Affairs Supportive Housing Family Unification Program Disabled * Hispanic 0 0 0 56 0 55 0 1 0 Not Hispanic 0 0 10 669 0 649 0 0 0 *includes Non-Elderly Disabled, Mainstream One-Year, Mainstream Five-year, and Nursing Home Transition Table 24 – Ethnicity of Public Housing Residents by Program Type Data Source: PIC (PIH Information Center) Consolidated Plan MERIDIAN 35 OMB Control No: 2506-0117 (exp. 07/31/2015) Section 504 Needs Assessment: Describe the needs of public housing tenants and applicants on the waiting list for accessible units: N/A; Meridian has no public housing. Most immediate needs of residents of Public Housing and Housing Choice voucher holders According to BCACHA, the most immediate needs of voucher holders in Meridian are 1) Lack of public transportation to access services (mostly located in Boise), and 2) Finding available rentals. Landlords are willing to accept Section 8, but finding units in smaller complexes (such as those located in Meridian) is challenging. Voucher holders generally have the most success with larger apartment complexes, most of which are located in Boise. Nearly 90 percent of units in Meridian are single family detached homes. Meridian has a critical lack of supply of affordable housing, particularly for the lowest income households. Some of this is due to public sentiment and an anti-growth mentality. Appetite for new construction is limited. Meridian also lacks services for low income residents. There is not a low income health clinic, no facility to address substance abuse challenges, and no residential treatment program. How do these needs compare to the housing needs of the population at large: The needs of low income Meridian residents with housing vouchers are similar to those of low income renters without vouchers: affordable rental housing is difficult to find and supportive services and transportation is limited in Meridian. Consolidated Plan MERIDIAN 36 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-40 Homeless Needs Assessment – 91.205(c) Introduction: As discussed above, Meridian is part of the Boise City/Ada County CofC. The City is represented in the Region 7 annual PIT count and survey of persons experiencing homelessness. Region 7 only includes Ada County. The table below shows the results of the 2016 PIT count for Region 7. Region 7 has the highest number of total homeless individuals compared to all other regions in Idaho (867). The region also has the highest proportion of homeless who are sheltered, yet has the third highest proportion of homeless who are unsheltered; suggesting that the region is trying to find shelter for those experiencing homelessness (first is Region 1 with 257 unsheltered homeless out of 450). The January 2016 PIT count identified 125 unsheltered and 742 sheltered homeless persons. These individuals represent 38.6 percent of the total homeless population in Idaho. The number of persons experiencing homelessness in 2016 was the highest Region 7 has experienced in the past 5 years. The low was 694 individuals in 2013. The 2016 PIT attributes this increase to a better identification of persons who are homeless. The count report notes that more experienced staff, as well as expanded resources (including coordination with school districts and reservations) resulted in a more accurate count than in past years. The West Ada School District (WASD) reports that 476 children were homeless in 2016. This is up considerably from 1996, when just three children were homeless. If data is not available for the categories "number of persons becoming and exiting homelessness each year," and "number of days that persons experience homelessness," describe these categories for each homeless population type (including chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth): These data are not collected as part of the 2016 PIT count. See the narrative below for a description of the characteristics of the Region 7 homeless population. Consolidated Plan MERIDIAN 37 OMB Control No: 2506-0117 (exp. 07/31/2015) Nature and Extent of Homelessness: (Optional) Race: American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White Multi-Racial Sheltered: 33 4 52 12 619 22 Unsheltered (optional) 10 0 3 1 107 4 Ethnicity: Hispanic/Latino Sheltered: 63 Unsheltered (optional) 11 Estimate the number and type of families in need of housing assistance for families with children and the families of veterans. According to the PIT count, persons experiencing homelessness in January 2016 in Region 7 were mostly adults. Sixty-four were households with children and all but 3 were in a shelter. The majority of the unsheltered homeless were adults. Four were chronically homeless individuals. Fifty-three of the homeless were unaccompanied youth, eight of whom were under age 18 and all sheltered. One hundred fifty-seven of the 867 persons experiencing homelessness in January 2016 were veterans. The majority—138 were sheltered. The data in Region 7 were too limited to report youth subpopulation characteristics. Of the adults, 232 had a severe and persistent mental illness and nine struggled with substance abuse. Ninety-seven were victims of domestic violence. As mentioned above, the West Ada School District (WASD) monitors homeless children using a broader definition than the PIT count; they consider families who are doubled up/living with others. By this measure, 476 children were homeless in fall 2016. Consolidated Plan MERIDIAN 38 OMB Control No: 2506-0117 (exp. 07/31/2015) There are three categories of homeless families with kids in WASD schools: 1) A single mom, typically homeless due to domestic violence a partner’s substance abuse or her own substance abuse; 2) A single parent who got sick and doesn’t get paid medical leave, couldn’t pay rent and was evicted and has medical debt; and 3) Two parent household where parents are employed/employable. The final category is homeless unaccompanied youth. In 2016, WASD had 76 homeless unaccompanied teens. They leave home because they’re not safe or supported at home or may be close to aging out of foster care. These children are not living with a parent or guardian and are often couch surfing from friend to friend. Describe the Nature and Extent of Homelessness by Racial and Ethnic Group. Please see the table above. Describe the Nature and Extent of Unsheltered and Sheltered Homelessness. Unsheltered homeless: 92 men, 33 women, 0 transgender. Eight seniors, 11 18-24 year old and 8 children; the balance, age 24-64. Sheltered homeless: 489 men, 251 women, 2 transgender. Twenty-eight seniors, 45 18-24 year olds and 118 children; the balance, age 24-64. Consolidated Plan MERIDIAN 39 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-45 Non-Homeless Special Needs Assessment - 91.205 (b,d) Introduction: This section uses a customized model to estimate the population, characteristics and needs of non- homeless special populations in Meridian. Section II, which is appended to this section and discusses the findings from stakeholder consultation and the resident survey, supplements this section. Overall, the top needs include:  Domestic violence shelter serving up to four families. Overall, 17 percent of survey respondents report that they or a member of their family has experienced domestic or dating violence. Domestic violence is one of the leading causes of homelessness in Meridian.  Public transportation and local service providers. Nearly all social service providers are located in Boise, making it difficult for local residents to receive the support they need to remain physically, mentally, and economically healthy.  Better accessibility. Improving sidewalks and crosswalks in older downtown neighborhoods and on busy streets would improve accessibility not only for persons with disabilities, but also for families with children who walk to and from school. Describe the characteristics of special needs populations in your community. What are the housing and supportive service needs of these populations and how are these needs determined? Elderly. HUD estimates that there are 6,615 households in Meridian with residents who are 62 years and older. Of these senior residents, about 1,120 have some type of housing problem—mostly cost burden. This level of need—about 17 percent of elderly households—is small relative to that of other special needs groups. In numbers, more elderly owners than renters are affected by housing problems. This could be because elderly renters are one of the most common types of residents to occupy public housing (albeit in the greater region). Persons with mental, physical and developmental disabilities. There are about 6,600 non- institutionalized residents with a mental, physical or developmental disability in Meridian. Of these, 1,906 have hearing difficulties, 1,080 have vision difficulties, 2,440 have cognitive challenges, 2,855 have ambulatory challenges, 1,200 have self-care limitations, and 1,700 cannot live completely independently. Persons with alcohol and drug addiction. Individuals (18+) with substance abuse dependence in Meridian are estimated at 6,100. This is based on regional estimates of unaddressed drug and alcohol Consolidated Plan MERIDIAN 40 OMB Control No: 2506-0117 (exp. 07/31/2015) abuse by the Substance Abuse and Mental Health Service Administration (SAMHSA), applied to Meridian’s population. Victims of domestic violence. Overall, 17 percent of survey respondents report that they or a member of their family has experienced domestic or dating violence; 24 percent of these situations occurred in the last five years. One in five domestic or dating violence situations occurred while the respondent or family member was living in Meridian. The Centers for Disease Control and Prevention (CDC) provides the most comprehensive data on national domestic abuse and sexual assault. According to the CDC, nearly 1 in 5 (18.3%) women and 1 in 71 men (1.4%) reported experiencing rape at some time in their lives—statistics that are fairly close that reported in the Meridian survey. Applying these estimates to Meridian’s population, suggests that an estimated 3,200 residents have experienced domestic violence. Discuss the size and characteristics of the population with HIV/AIDS and their families within the Eligible Metropolitan Statistical Area: N/A; Meridian does not receive HOPWA funds directly. Consolidated Plan MERIDIAN 41 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-50 Non-Housing Community Development Needs – 91.215 (f) This section summarizes the non-housing community development needs determined through the stakeholder input and resident consultation process conducted for the Consolidated Plan. The top community development needs mentioned by residents and stakeholders focused on public infrastructure accessibility, transportation options, and social services:  Many residents identified a need for improved pedestrian accessibility in older parts of Meridian and on busy intersections: o “The roads and sidewalks in the older downtown neighborhoods could be better. Many parts of the neighborhoods don't have sidewalks at all which makes me as a parent nervous for the many children walking to and from school.” (Resident survey respondent) o “Adding sidewalks and crosswalk to busy roads/intersections like all the way down Locust Grove and/or Victory.” (Resident survey respondent)  Many residents commented on traffic congestion, the need for improvements to roads in older parts of Meridian, and lack of public transportation to and from Boise, where lower income residents can access needed services: o “Meridian has grown so much so fast that the traffic at certain times gets very bad. Main roads need to have the number of lanes increased.” (Resident survey respondent)  Lack of services, particularly for persons experiencing homelessness and domestic violence, were also frequently identified as a top non-housing community development need. The figure below shows the top rated non-housing community development needs from the resident survey, which received nearly 500 responses. Needed Improvements in Amenities or Services in Meridian, Resident Survey Consolidated Plan MERIDIAN 42 OMB Control No: 2506-0117 (exp. 07/31/2015) Describe the jurisdiction’s need for Public Facilities: Public facilities were not as highly ranked as public infrastructure improvements in terms of overall needs in Meridian. Of the possible public facilities needing improvements, residents and stakeholders prioritized parks and recreation facilities. One resident said that pools should be better distributed throughout the City’s neighborhoods. How were these needs determined? Input from residents and stakeholders through the consultation conducted for the Consolidated Plan. Describe the jurisdiction’s need for Public Improvements: Survey respondents rated improvements to sidewalks and roads as most needed, in addition to public transportation. It is important to note that the City of Meridian has limited authority to address these needs, as the City’s roads are managed by the Ada County Highway District (ACHD). Each year, Meridian submits a request list to ACHD for projects—and requests always exceed available resources. 36% 35% 24% 18% 18% 17% 15% 11% 11% 10% 8% 8% 4% 4% 3% 3% 0%20%40% Road improvements Public transit Parks/recreation opportunities Sidewalk improvements Affordable homes for purchase Local businesses Programs or services for children and youth Programs or services for seniors Affordable rental units Grocery stores Social services for low income residents Mental health services Healthcare services Services for victims/survivors of domestic violence Services for alcohol/drug abuse and recovery Childcare providers Consolidated Plan MERIDIAN 43 OMB Control No: 2506-0117 (exp. 07/31/2015) ACHD also works with the City to identify projects for Safe Routes to Schools or opportunities to partner for roadway/sidewalk improvements as part of other projects, such as an economic development effort or in partnership with a utility when they are making improvements. ACHD currently has two major (non-maintenance) projects scheduled for Meridian’s downtown core (LMI area) in the next five years. One is to widen the street, repair sidewalks and fill gaps in sidewalks along Pine Avenue, between Locust Grove Road and Meridian Road. The other is to widen Meridian Road and fill-in sidewalk gaps, between Cherry/Fairview Avenue and Ustick Road. The City’s Public Works Department also identified street lighting as a top need, in addition to sewer and water improvements in older parts of Meridian. Public Works is actively working to address infrastructure replacement in downtown. The City Council recently allocated $50,000 in funding for streetlight improvements. Meridian and immediately responds to health and safety issues (e.g., lead was identified in a pipe in a system servicing a manufactured home park, which was replaced). How were these needs determined? Input from residents and stakeholders through the consultation conducted for the Consolidated Plan and resident survey findings; interviews with ACHD and Meridian Public Works Department. Describe the jurisdiction’s need for Public Services: Local supportive services for persons with special needs and lower income individuals were mentioned the most by residents and stakeholders. Nearly all social service providers are located in Boise, making it difficult for local residents to connect to support. Some stakeholders identified a health clinic for low income residents as an acute need. How were these needs determined? Input from residents and stakeholders through the consultation conducted for the Consolidated Plan. Consolidated Plan MERIDIAN 44 OMB Control No: 2506-0117 (exp. 07/31/2015) Housing Market Analysis MA-05 Overview Utilizing data from the Comprehensive Housing Affordability Strategy (CHAS)—a unique dataset maintained by HUD—a customized model was developed to project housing needs over a five-year period. The projections were completed for:  Low- and moderate-income households by income level,  Renters and owners,  Elderly households,  Single person households,  Large families, and  Households with disabilities (by disability type). Households by income level.  HUD estimates that 1,740 households in Meridian are extremely low income, earning less than 30 percent of the area median income. Of these households, 93 percent have some type of housing problem (cost burden, overcrowdedness, substandard housing). Today, 1,615 extremely low income households have a need. By 2021, assuming growth rates similar to past years and no change in overall housing needs, this will total 2,253.  2,260 Meridians are very low income, earning 30-50 percent of the AMI. Eighty-two percent of these households have housing needs (1,854 households). In 2021, very low income households with housing needs will total 2,587.  3,845 Meridians are low income, earning 50-80 percent of the AMI. Sixty percent of these households have housing needs (2,300 households). In 2021, low income households with housing needs will total 3,209.  2,570 Meridianians are moderate income, earning 80-100 percent of the AMI. Forty percent of these households have housing needs (1,040 households). In 2021, moderate income households with housing needs will total 1,451. Households by tenure. HUD estimates that 48 percent of renter households have housing needs, a total 3,119. By 2021, this will increase to 4,352. An estimated 18 percent of owners have housing needs, or 3,690. By 2021, this will total 5,149. Consolidated Plan MERIDIAN 45 OMB Control No: 2506-0117 (exp. 07/31/2015) Elderly households. The majority of elderly households in Meridian do not have housing needs—HUD estimates that 17 percent of the City’s 6,615 elderly households have housing problems (1,120 with needs). This is estimated to reach 1,563 by 2022. Single person households. Just 10 percent of single person households are estimated to have housing needs (633 households). This is estimated to reach 884 by 2021. Large family households. Twenty percent of the City’s 3,850 large family households have housing problems (905). This is estimated to reach 884 by 2021. Households with disabilities. An estimated 6,600 households have members with hearing, vision, cognitive, ambulatory, self-care and independent living difficulty. HUD CHAS tables on the income distribution and housing needs of persons with disabilities were not available at the time this Consolidated Plan was produced. Instead, poverty is used as a proxy for housing need. The 2007 3-year ACS provides data on the employment status and poverty level of Meridians with disabilities. This table suggests that about one-third of persons living in poverty have a disability and that most Meridians with disabilities are active in the labor force and earn above-poverty wages. About 10 percent of persons with disabilities live in poverty. If this is true in 2017, an estimated 660 households with members who have disabilities have housing needs. This is estimated to reach 921 by 2021. Homeless and at-risk households. The West Ada School District has identified 476 children who are living in precarious housing situations, mostly doubled up with families and friends. These individuals cannot afford rents and/or cannot qualify to rent because of lack of a security deposit and/or past rental histories, substance abuse and mental health challenges. Consolidated Plan MERIDIAN 46 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-10 Number of Housing Units – 91.210(a)&(b)(2) Introduction This section discusses housing supply in Meridian. The U.S. Census and HUD estimate that 87 percent of the City’s housing stock is made up of single family homes, followed by twin homes/triplexes/fourplexes at 5 percent. The City intends to increase the proportion of attached and multi-unit homes in certain parts of the City (Downtown Meridian) through more flexible zoning, to increase the variety of housing types available to residents who prefer more urban living environments. All residential properties by number of units Property Type Number % 1-unit detached structure 26,411 87% 1-unit, attached structure 515 2% 2-4 units 1,411 5% 5-19 units 427 1% 20 or more units 856 3% Mobile Home, boat, RV, van, etc 602 2% Total 30,222 100% Table 25 – Residential Properties by Unit Number Data Source: 2011-2015 ACS The majority of owners in Meridian live in larger homes with three bedrooms and more. Renters also live in larger units, occupying two bedroom and three bedroom units, as shown below. Unit Size by Tenure Owners Renters Number % Number % No bedroom 0 0% 0 0% 1 bedroom 0 0% 623 8% 2 bedrooms 1,741 6% 3,095 37% 3 or more bedrooms 25,657 94% 4,579 55% Total 27,398 100% 8,297 100% Table 26 – Unit Size by Tenure Data Source: 2014-2015 ACS Describe the number and targeting (income level/type of family served) of units assisted with federal, state, and local programs. Provide an assessment of units expected to be lost from the affordable housing inventory for any reason, such as expiration of Section 8 contracts. Consolidated Plan MERIDIAN 47 OMB Control No: 2506-0117 (exp. 07/31/2015) The National Housing Preservation Database is the most comprehensive listing of publicly-supported housing, as well as units that are at risk of losing their affordability due to expiring contracts. The database reports developments that provide affordable rental housing in Meridian and identifies 10 properties with 543 units with some type of subsidy requirement. Of these, all are owned and operated by private sector developers. Many were subsidized with federal rural development programs and, except for a few properties, have subsidies that expire in the 2020s. It is unclear how the private sector will operate these units once they expire, given Meridian’s tight rental market. Does the availability of housing units meet the needs of the population? Describe the need for specific types of housing: No. A gap analysis conducted for this study found a shortage of rental units for households earning less than $25,000 per year. There are 2,168 renters earning less than $25,000 per year and just 820 affordable rental units. This leaves a gap of 1,348 units. This gap has increased during the past five years; when the last Consolidated Plan was conducted the rental gap was 1,077 units. Renters earning more than $25,000 –particularly those who are earning $35,000 and more, where rental units are clustered— have an easier time affording Meridian’s rental market. Nearly 90 percent of renters said they would like to buy in Meridian and, as discussed earlier in this document, owning may be less expensive on a monthly basis. As shown below, however, renters who want to be homebuyers must earn at least $50,000 before a reasonable proportion of homes in Meridian are affordable to buy. Proportion of renters who desire to buy v. distribution of homes, City of Meridian, 2015 Source: BBC Research & Consulting. Income Range Less than $5,000 $18,682 2%-6%-6% $5,000 to $9,999 $37,361 0%-3%-10% $10,000 to $14,999 $56,043 0%-3%-13% $15,000 to $19,999 $74,726 1%-6%-18% $20,000 to $24,999 $93,408 2%-5%-23% $25,000 to $34,999 $130,773 18%-1%-24% $35,000 to $49,999 $186,820 31%14%-11% $50,000 to $74,999 $280,232 31%11%1% $75,000 to $99,999 $373,644 9%2%3% $100,000 to $149,999 $560,468 5%-2%1% $150,000 or more 1%0% Total 100% Max Affordable home value % homes by value Renter Purchase Gap Cumulative Gap Consolidated Plan MERIDIAN 48 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-15 Housing Market Analysis: Cost of Housing - 91.210(a) Introduction This section discusses the cost of housing and affordability challenges in Meridian. The median home value last reported by the U.S. Census (2015) was $213,100. Although still relatively affordable, this median is up considerably from 2000, when it was $119,800. Median home values have increased faster than median rents, as shown below. The median rent reported by HUD is significantly lower than reported by residents surveyed for this Consolidated Plan. Renters reported a median rent of $1,100 and utility costs of $221, for a total cost of $1,321. Owners reported a median mortgage payment of $1,150, HOA fees of $42, and utilities of $225—for a total cost of $1,417. This is only $100 less than median costs for a renter. With the federal mortgage interest deduction, it is likely more advantageous to rent. Cost of Housing Base Year: 2000 Most Recent Year: 2015 % Change Median Home Value 119,800 213,100 78% Median Contract Rent 559 867 55% Table 27 – Cost of Housing Data Source: 2000 Census (Base Year), 2014-2015 ACS (Most Recent Year) Rent Paid Number % Less than $500 563 8.1% $500-999 4,304 61.7% $1,000-1,499 1,755 25.2% $1,500-1,999 270 3.9% $2,000 or more 81 1.2% 6,973 100.0% Table 28 - Rent Paid 2011-2015 ACS Housing Affordability % Units affordable to Households earning Renter Owner 30% HAMFI 280 No Data 50% HAMFI 830 555 80% HAMFI 3,510 2,735 100% HAMFI No Data 5,345 Total 4,620 8,635 Table 29 – Housing Affordability Data Source: 2008-2012 CHAS Consolidated Plan MERIDIAN 49 OMB Control No: 2506-0117 (exp. 07/31/2015) Monthly Rent Monthly Rent ($) Efficiency (no bedroom) 1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom Fair Market Rent 487 617 789 1,142 1,352 High HOME Rent 487 617 789 1,037 1,138 Low HOME Rent 487 590 708 818 1,006 Table 30 – Monthly Rent Data Source: 2016 HUD FMR and HOME Rents Is there sufficient housing for households at all income levels? No. The last Consolidated Plan identified a shortage of 1,077 rental units to serve Meridian households earning $25,000 and less (rents of $625 and less, including utilities). This gap increased in the past 5 years to 1,348 units. The increase was largely due to additional households falling below the poverty line. How is affordability of housing likely to change considering changes to home values and/or rents? Affordability is unlikely to improve without market interventions due to the strong demand for living in Meridian and the limited supply of affordable rentals. How do HOME rents / Fair Market Rent compare to Area Median Rent? How might this impact your strategy to produce or preserve affordable housing? The rents listed above are much lower than the rents reported by renters surveyed for this study, suggesting that FMRs are not keeping pace with the rental market. This, combined with the extremely low vacancy rate in Meridian, means that low income renters have very limited choices in Meridian. Consolidated Plan MERIDIAN 50 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-20 Housing Market Analysis: Condition of Housing – 91.210(a) Introduction Definitions The City defines units in standard condition as those that meet building and fire codes. Units that are in “substandard condition but suitable for rehabilitation” are those which need rehabilitation but are not lacking major systems such as plumbing and heating. The units that survey respondents identified as “unlivable” are considered substandard and potentially suitable for rehabilitation. As shown below (Year Unit Built), Meridian’s housing stock is very new and, as such, is in good condition. Condition of Units Condition of Units Owner-Occupied Renter-Occupied Number % Number % With one selected Condition 5,161 23% 3,151 44% With two selected Conditions 55 0% 247 3% With three selected Conditions 0 0% 62 1% With four selected Conditions 0 0% 0 0% No selected Conditions 17,115 77% 3,708 52% Total 22,331 100% 7,168 100% Table 31 - Condition of Units Data Source: 2011-2015 ACS Year Unit Built Year Unit Built Owner-Occupied Renter-Occupied Number % Number % 2000 or later 11,205 55% 2,882 43% 1980-1999 7,336 36% 2,711 41% 1950-1979 1,273 6% 891 13% Before 1950 434 2% 202 3% Total 20,248 99% 6,686 100% Table 32 – Year Unit Built Data Source: 2008-2012 CHAS Consolidated Plan MERIDIAN 51 OMB Control No: 2506-0117 (exp. 07/31/2015) Risk of Lead-Based Paint Hazard Risk of Lead-Based Paint Hazard Owner-Occupied Renter-Occupied Number % Number % Total Number of Units Built Before 1980 1,707 8% 1,093 16% Housing Units built before 1980 with children present 5,400 27% 3,980 60% Table 33 – Risk of Lead-Based Paint Data Source: 2008-2012 ACS (Total Units) 2008-2012 CHAS (Units with Children present) Vacant Units Suitable for Rehabilitation Not Suitable for Rehabilitation Total Vacant Units N/A N/A N/A Abandoned Vacant Units N/A N/A N/A REO Properties N/A N/A N/A Abandoned REO Properties N/A N/A N/A Table 34 - Vacant Units It is important to note that there is no publicly-available, secondary source of data for the table above. These data must be tracked internally. As such, the table is optional. Need for Owner and Rental Rehabilitation Residents surveyed for this Consolidated Plan were asked about their homes’ repair needs. The greatest proportion of respondents (about one-third) identified landscaping and driveways in need of repair. Exterior Home Repair or Replacement Needs Note: n ranges from 444 to 479. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. Consolidated Plan MERIDIAN 52 OMB Control No: 2506-0117 (exp. 07/31/2015) As with exterior repairs, most respondents do not have interior repair or replacement needs. Weatherization and flooring are the exception. Interior Home Repair or Replacement Needs Note: n ranges from 444 to 479. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. Nearly half of respondents have not made needed repairs or replacement because they cannot afford to make the repairs (46%). Nearly two in five (36%) plan to make the repairs themselves but have not had the time to perform the task. Why haven’t the repairs you need been made? Note: n=332 residents. Source: BBC Research & Consulting from the 2017 Meridian Resident Survey. Consolidated Plan MERIDIAN 53 OMB Control No: 2506-0117 (exp. 07/31/2015) Estimated Number of Housing Units Occupied by Low or Moderate Income Families with LBP Hazards Housing built before 1940 has the highest risk of lead based paint. After the 1940s, paint manufacturers voluntarily began reducing the amount of lead they added to paint. Lead was banned from residential use in 1978. As such, housing built prior to 1980—and especially 1940—is thought to have some risk of lead based paint. The City of Meridian has some of the newest housing stock in the region and state—and, as such, very low risks of lead based paint hazards. Nearly 95 percent of the City’s housing units were built after lead- based paint was banned. According to the HUD data above, as many as 2,800 housing units in the City of Meridian may be at-risk of containing lead based paint. The 2015 American Community Survey estimates this number at 2,500. These units were developed before 1980. More than 1,700 are owner-occupied and 1,100 are renter- occupied. It is important to note that the number of these units identified as occupied by children is more than the total number of units at-risk of lead paint; this appears to be inaccurate data. Consolidated Plan MERIDIAN 54 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-25 Public and Assisted Housing – 91.210(b) Introduction Totals Number of Units Program Type Certificate Mod-Rehab Public Housing Vouchers Total Project -based Tenant -based Special Purpose Voucher Veterans Affairs Supportive Housing Family Unification Program Disabled * # of units vouchers available 10 763 0 56 0 # of accessible units *includes Non-Elderly Disabled, Mainstream One-Year, Mainstream Five-year, and Nursing Home Transition Table 35 – Total Number of Units by Program Type Data Source: PIC (PIH Information Center) Describe the supply of public housing developments: As discussed above, Meridian has no public housing units. Describe the number and physical condition of public housing units in the jurisdiction, including those that are participating in an approved Public Housing Agency Plan: N/A. Consolidated Plan MERIDIAN 55 OMB Control No: 2506-0117 (exp. 07/31/2015) Public Housing Condition Public Housing Development Average Inspection Score Table 36 - Public Housing Condition Describe the restoration and revitalization needs of public housing units in the jurisdiction: N/A Describe the public housing agency's strategy for improving the living environment of low- and moderate-income families residing in public housing: N/A Discussion: Please see above. Consolidated Plan MERIDIAN 56 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-30 Homeless Facilities and Services – 91.210(c) Introduction There are no formal facilities and housing targeted to homeless households located in Meridian. Those that exist are provided on an informal basis (e.g., by churches, families and friends) Facilities and Housing Targeted to Homeless Households Emergency Shelter Beds Transitional Housing Beds Permanent Supportive Housing Beds Year Round Beds (Current & New) Voucher / Seasonal / Overflow Beds Current & New Current & New Under Development Households with Adult(s) and Child(ren) 0 0 0 0 0 Households with Only Adults 0 0 0 0 0 Chronically Homeless Households 0 0 0 0 0 Veterans 0 0 0 0 0 Unaccompanied Youth 0 0 0 0 0 Table 37 - Facilities and Housing Targeted to Homeless Households Describe mainstream services, such as health, mental health, and employment services to the extent those services are used to complement services targeted to homeless persons. List and describe services and facilities that meet the needs of homeless persons, particularly chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth. Meridian is a rapidly-growing community just west of Boise, which is the State capital and the center of the region’s employment, education, health care, and related service provision. Meridian residents needing to access mainstream services are more likely to find them in Boise— although Meridian does have a handful of providers active in the community. Health and mental health services are available through local health providers, yet none are tailored to low income populations and can take months to access, particularly mental health care. Consolidated Plan MERIDIAN 57 OMB Control No: 2506-0117 (exp. 07/31/2015) Charitable Assistance to Community’s Homeless, or CATCH, provides some assistance through its case management program. The West Ada School District provides the most direct services to families. The School District provides direct assistance of: clothing/backpacks/school supplies, waivers of activity fees, weekend food supplements, a clinic for immunizations/glasses/hearing aids, and day care and before and after school care. A newly created program, “Housing+High School=Success” provides a $100 stipend to families that are allowing teens to live with them if the teen stays in school. Meridian’s Chamber of Commerce has raised $20,000 to fund the program. Consolidated Plan MERIDIAN 58 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-35 Special Needs Facilities and Services – 91.210(d) Introduction This section provides an overview of the needs of special populations, focusing on facilities and services. The analysis of the needs and services available to special needs populations conducted for this Consolidated Plan found the top needs to be: 1) Affordable rental housing, 2) Supportive services, and 3) Accessible sidewalks and street crossings. Including the elderly, frail elderly, persons with disabilities (mental, physical, developmental), persons with alcohol or other drug addictions, persons with HIV/AIDS and their families, public housing residents and any other categories the jurisdiction may specify, and describe their supportive housing needs.* Elderly and frail elderly. HUD estimates that there are 6,615 households in Meridian with residents who are 62 years and older. Of these senior residents, about 1,120 have some type of housing problem— mostly cost burden. This level of need—about 17 percent of elderly households—is small relative to that of other special needs groups. Approximately 300 Meridian residents meet the definition of “frail elderly,” defined as an elderly person who requires assistance with three or more activities of daily living, such as bathing, walking, and performing light housework. The number of seniors who need supportive housing is small given that seniors in Meridian generally have high incomes. As the population ages, however, in-home health care will be in greater demand. Persons with mental, physical and developmental disabilities. There are about 6,600 non- institutionalized residents with a mental, physical or developmental disability in Meridian. Of these, 1,906 have hearing difficulties, 1,080 have vision difficulties, 2,440 have cognitive challenges, 2,855 have ambulatory challenges, 1,200 have self-care limitations, and 1,700 cannot live completely independently. The supportive housing needs of these residents are not well defined or well known. Persons with alcohol and drug addiction. Individuals (18+) with substance abuse dependence in Meridian are estimated at 6,100. This is based on regional estimates of unaddressed drug and alcohol abuse by the Substance Abuse and Mental Health Service Administration (SAMHSA), applied to Meridian’s population. Substance abuse centers exist in Meridian, but are not always accessible by low income individuals because of lack of insurance or the insurance they have won’t pay for treatment. Victims of domestic violence. Overall, 17 percent of survey respondents report that they or a member of their family has experienced domestic or dating violence; 24 percent of these situations occurred in Consolidated Plan MERIDIAN 59 OMB Control No: 2506-0117 (exp. 07/31/2015) the last five years. One in five domestic or dating violence situations occurred while the respondent or family member was living in Meridian. The Centers for Disease Control and Prevention (CDC) provides the most comprehensive data on national domestic abuse and sexual assault. According to the CDC, nearly 1 in 5 (18.3%) women and 1 in 71 men (1.4%) reported experiencing rape at some time in their lives—statistics that are fairly close that reported in the Meridian survey. Applying these estimates to Meridian’s population, suggests that an estimated 3,200 residents have experienced domestic violence. Victims of domestic violence lack housing options and services in Meridian. Service providers—and the resident survey—attribute much of the City’s homelessness to lack of a shelter/transitional housing, and permanent supportive housing targeted to families fleeing domestic violence. *Meridian does not have public housing nor a large HIV/AIDS population. Describe programs for ensuring that persons returning from mental and physical health institutions receive appropriate supportive housing Specify the activities that the jurisdiction plans to undertake during the next year to address the housing and supportive services needs identified in accordance with 91.215(e) with respect to persons who are not homeless but have other special needs. Link to one-year goals. 91.315(e) Please see the information on special needs in the Action Plan section of this plan. Consolidated Plan MERIDIAN 60 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-40 Barriers to Affordable Housing – 91.210(e) Section V, a supplement to this Consolidated Plan, analyzes public and private barriers to housing choice in Meridian. Stakeholders were also interviewed about housing barriers. Barriers in Meridian include: Many renters do not have downpayments or credit histories needed to purchase homes. As earlier sections of the Market Analysis demonstrated, buying in Meridian can be cheaper than renting. Many Meridian residents are resistant to continued development and growth, especially as traffic congestion has increased. Development of affordable housing is met with even greater resistance due to bias against low income residents. Rental housing is very limited in the City, and the housing that exists is generally in poor condition and sometimes not code compliant (particularly rental housing). Supportive services are mostly located in Boise and public transportation to and from Boise is lacking. Many housing units are not accessible or visitable. Landlords do not understand fair housing laws on companion animals and many people are turned away from housing because they have companion animals. People prefer to sleep on street or car than leave animals. Scoring criteria for the state’s Low Income Housing Tax Credit (LIHTC) program makes it difficult to develop in a community like Meridian due to preferences for small, rural communities. Consolidated Plan MERIDIAN 61 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-45 Non-Housing Community Development Assets – 91.215 (f) Introduction This section discusses non-housing community development needs for the City of Meridian and the broader region, which is the typical level of geographic analysis for employment and economic development needs. Data are provided by HUD and derived from special employer- household and business censuses. Economic Development Market Analysis Business Activity Business by Sector Number of Workers Number of Jobs Share of Workers % Share of Jobs % Jobs less workers % Agriculture, Mining, Oil & Gas Extraction 599 73 2 0 -2 Arts, Entertainment, Accommodations 2,287 4,167 6 12 6 Construction 2,231 2,693 6 8 2 Education and Health Care Services 9,899 9,363 26 27 1 Finance, Insurance, and Real Estate 2,896 2,661 8 8 0 Information 984 246 3 1 -2 Manufacturing 3,832 1,320 10 4 -6 Other Services 1,255 557 3 2 -1 Professional, Scientific, Management Services 4,440 4,200 12 12 0 Public Administration 2,250 787 6 2 -4 Retail Trade 4,453 5,783 12 17 5 Transportation and Warehousing 1,810 639 5 2 -3 Wholesale Trade 1,056 1,635 3 5 2 Total 37,992 34,124 -- -- -- Table 38 - Business Activity Data Source: 2011-2015 ACS (Workers), 2014 Longitudinal Employer-Household Dynamics (Jobs) Consolidated Plan MERIDIAN 62 OMB Control No: 2506-0117 (exp. 07/31/2015) Labor Force Total Population in the Civilian Labor Force 60,147 Civilian Employed Population 16 years and over 40,256 Unemployment Rate 5.50 Unemployment Rate for Ages 16-24 13.20 Unemployment Rate for Ages 25-65 4.93 Table 39 - Labor Force Data Source: 2011-2015 ACS Occupations by Sector Number of People Management, business and financial 15,624 Farming, fisheries and forestry occupations 38 Service 5,632 Sales and office 10,249 Construction, extraction, maintenance and repair 2,717 Production, transportation and material moving 3,732 Table 40 – Occupations by Sector Data Source: 2014-2015 ACS Travel Time Travel Time Number Percentage < 30 Minutes 29,216 78% 30-59 Minutes 7,557 20% 60 or More Minutes 636 2% Total 37,409 100% Table 41 - Travel Time Data Source: 2014-2015 ACS Education: Educational Attainment by Employment Status (Population 16 and Older) Educational Attainment In Labor Force Civilian Employed Unemployed Not in Labor Force Less than high school graduate 866 91 558 High school graduate (includes equivalency) 6,746 0 3,677 Consolidated Plan MERIDIAN 63 OMB Control No: 2506-0117 (exp. 07/31/2015) Educational Attainment In Labor Force Civilian Employed Unemployed Not in Labor Force Some college or Associate's degree 10,991 414 4,756 Bachelor's degree or higher 13,790 573 2,885 Table 42 - Educational Attainment by Employment Status Data Source: 2014-2015 ACS Educational Attainment by Age Age 18–24 yrs 25–34 yrs 35–44 yrs 45–65 yrs 65+ yrs Less than 9th grade 118 0 0 385 467 9th to 12th grade, no diploma 648 511 151 468 1,574 High school graduate, GED, or alternative 1,979 2,841 1,904 5,678 3,380 Some college, no degree 2,385 3,163 1,823 6,776 4,276 Associate's degree 0 411 1,800 2,197 1,404 Bachelor's degree 0 2,745 5,101 4,602 2,930 Graduate or professional degree 152 743 1,999 2,058 1,143 Table 43 - Educational Attainment by Age Data Source: 2014-2015 ACS Educational Attainment – Median Earnings in the Past 12 Months Educational Attainment Median Earnings in the Past 12 Months Less than high school graduate 21,405 High school graduate (includes equivalency) 27,130 Some college or Associate's degree 35,002 Bachelor's degree 51,683 Graduate or professional degree 80,605 Table 44 – Median Earnings in the Past 12 Months Data Source: 2014-2015 ACS Based on the Business Activity table above, what are the major employment sectors within your jurisdiction? The educational and health care industry employs the largest number of workers and supplies the most jobs—at about one-fourth of all workers and jobs. The next closest industries (12-17% of workers/jobs) are professional/technical and retail trade. Consolidated Plan MERIDIAN 64 OMB Control No: 2506-0117 (exp. 07/31/2015) Describe the workforce and infrastructure needs of the business community. Meridian’s workforce is generally highly educated and has skills that meet the needs of local businesses. Meridian faces some competition for workforce (especially younger workers, who prefer urban living) and businesses from Boise, the employment center for the region. Employees typically want to work where they live and live where they work. To address that need, Meridian’s Mayor identified growing family wage jobs as one of her top five priorities and is working toward that end. Over the past several years, the Economic Excellence Team along with the Mayor have visited hundreds of business owners to help identify industries and service sectors that would be beneficial to the community and to businesses bottom-line. The focus on value added jobs will be delivered through strategic Business Enterprise Areas. In addition, Meridian’s partnership with educational institutions creates a solid foundation for success. Companies that provide family wage jobs require educated workers, and Meridian continues to see an expansion of programs offered to create a highly educated workforce. Describe any major changes that may have an economic impact, such as planned local or regional public or private sector investments or initiatives that have affected or may affect job and business growth opportunities during the planning period. Describe any needs for workforce development, business support or infrastructure these changes may create. A recent analysis of Downtown Meridian found demand for infrastructure investment and more flexible zoning to accommodate both commercial and workforce housing demand. The City is in the process of implementing a redevelopment vision for downtown that allows for commercial and residential growth—and keep Meridian competitive for both employers and workers in the region. The City realizes that the 21st century economy requires flexibility. Over the last several decades, Meridian has evolved from a primarily agricultural-based economy to one increasingly based on innovation and creativity. The City is striving to strengthen its competitive position by creating an environment and infrastructure where industries can create, respond, and adjust rapidly. Several of the goals, objectives and action items contained in the City’s Comprehensive Plan are meant to improve economic prosperity by ensuring that the economy grows in ways that strengthen industries, retain and create good jobs across a variety of sectors, increase average income, and stimulate economic investment in the community. A strong and diverse economy provides the financial support and stability for Meridian residents that will ensure that public facilities, services, and quality of life are superior. How do the skills and education of the current workforce correspond to employment opportunities in the jurisdiction? As discussed above, Meridian’s workforce is well educated and generally matches the skill levels needed by primary employers. Describe any current workforce training initiatives, including those supported by Workforce Investment Boards, community colleges and other organizations. Describe how these efforts will support the jurisdiction's Consolidated Plan. The City does not have any explicit workforce training initiatives. Consolidated Plan MERIDIAN 65 OMB Control No: 2506-0117 (exp. 07/31/2015) Does your jurisdiction participate in a Comprehensive Economic Development Strategy (CEDS)? If so, what economic development initiatives are you undertaking that may be coordinated with the Consolidated Plan? If not, describe other local/regional plans or initiatives that impact economic growth. N/A Consolidated Plan MERIDIAN 66 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-50 Needs and Market Analysis Discussion Are there areas where households with multiple housing problems are concentrated? (include a definition of "concentration") According to the HUD maps of housing cost burden shown below, only one Census tract in Meridian has a relatively high rate of households with housing cost burden. This Census tract has a similar racial, ethnic and national origin distribution as surrounding Census tracts. HUD AFFH Tool Jurisdiction Map of Meridian, Map 6 Housing Burden and Race/Ethnicity, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. Consolidated Plan MERIDIAN 67 OMB Control No: 2506-0117 (exp. 07/31/2015) HUD AFFH Tool Jurisdiction Map of Meridian, Map 6, Housing Burden and National Origin, 2010 Source: HUD AFFH Data and Mapping Tool. https://egis.hud.gov/affht/. Are there any areas in the jurisdiction where racial or ethnic minorities or low-income families are concentrated? (include a definition of "concentration") No census tracts in Meridian have majority-minority concentrations. Two minority concentrations exist in nearby Nampa and Caldwell, but the needs of these communities differ greatly from Meridian. Similarly, no Hispanic-concentrated census tracts exist in the City of Meridian. This is positive finding, given that Hispanic residents have driven the City’s growth in recent years. The City of Meridian also has no racially and ethnically concentrated area of poverty. Despite having no presence of R/ECAPs, a single census tract in the central City has a high poverty rate. This census tract is also one that has a concentration of residents with a national origin other than the U.S. What are the characteristics of the market in these areas/neighborhoods? Are there any community assets in these areas/neighborhoods? Are there other strategic opportunities in any of these areas? Consolidated Plan MERIDIAN 68 OMB Control No: 2506-0117 (exp. 07/31/2015) The one higher-poverty and cost burden Census tract is adjacent to downtown Meridian, which offers many community assets and strategic opportunities. As downtown Meridian redevelops, households currently living in this area may be vulnerable to housing cost increases and displacement. Creating diverse housing opportunities for residents across their life cycle in downtown Meridian is a priority listed in the downtown master plan. The City recognizes this is needed to support new businesses and to maintain an active downtown. The City’s master plan envisions a mix of housing including apartments, townhomes, condominiums, duplexes, and single family homes. Market interventions may be needed to ensure that these new units have a mix of pricing and residents of incomes. Consolidated Plan MERIDIAN 69 OMB Control No: 2506-0117 (exp. 07/31/2015) Strategic Plan SP-05 Overview This section of the 2017-2021 Consolidated Plan for the City of Meridian describes the goals and strategies that will guide housing and community development investments and resources during the next five years. It is organized around HUD’s requirements for the Consolidated Plan and discusses:  Geographic priorities  Priority housing and community development needs  How current and changing market conditions will influence investments  Anticipated resources available to meet needs  Partners in delivery of resources and activities to address housing and community development needs  Strategies to address homelessness, lead-based paint risks and poverty  Barriers to housing choice and how they will be addressed  How the activities of subrecipients will be monitored Consolidated Plan MERIDIAN 70 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-10 Geographic Priorities – 91.215 (a)(1) General Allocation Priorities The City of Meridian has not allocated CDBG funds by geographic area in the past. This is due, in part, to the limited number of neighborhoods in the City with significant needs. The City prefers to target its funding allocation by priority need. Annually, the City hosts a workshop in which past, current and potential future subrecipients can learn more about the City’s CDBG program and how they might participate and/or submit funding applications. After the workshop, potential subrecipients are encouraged to fill-out an application form for their proposed project. A copy of that application is appended to this Consolidated Plan. All eligible proposals that are submitted are considered for funding within the context of the broad goals and objectives established in the Strategic Plan. Funding recommendations under the 2017 Action Plan were made in response to the application process that is largely driven by the capacity of social service providers that provide services in Meridian. Consideration was given to the overall readiness of the project, efficiency of the program, populations identified to be served and the degree to which the project or program addressed the priorities and objectives defined in the Strategic Plan. Consolidated Plan MERIDIAN 71 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-25 Priority Needs - 91.215(a)(2) Priority Needs The following priority needs have been established to guide funding allocations during the five-year planning cycle. High priority needs are listed first, followed by high and medium priority focus areas (housing, economic opportunity, neighborhood and community development) High priority needs  Improvements in economic stability for residents who are low income, have special needs, and/or are at risk of losing shelter or housing—CDBG funding priority.  Homeownership opportunities for residents earning 80-120 percent of the Area Median Income (AMI)—Will support with CDBG as opportunities arise; will also work with development partners to encourage a mix of homeownership opportunities.  Rental assistance and deeply affordable rental units for very low income renters and/or persons at- risk of losing shelter or housing—CDBG will support rental assistance administered by nonprofit and PHA housing providers.  Improved housing options and social and supportive services for people including but not limited to people with special needs and individuals/families leaving domestic violence situations—CDBG funding priority.  Improved weatherization of housing stock—CDBG funding priority.  Better accessibility in Meridian (e.g., sidewalks, ADA improvements, accessible and visitable homes, recreation and service facilities)—CDBG funding priority. Housing Priorities  Explore and support opportunities for rental assistance programs and units to serve very low income renters, especially families who are leaving domestic violence situations and/or residents at risk of losing shelter or housing.  Explore and support down payment assistance opportunities for moderate-income renters wanting to buy in Meridian  Explore and improve housing rehabilitation opportunities for low and moderate income households, prioritizing weatherization and accessibility and visitability Economic Opportunity Priorities  Improve and support service programs for low income and special needs residents—e.g., provision of food staples, emergency repairs, emergency rental assistance. Consolidated Plan MERIDIAN 72 OMB Control No: 2506-0117 (exp. 07/31/2015) Neighborhood and Community Development Priorities  Improve accessibility in Meridian (e.g., sidewalks, ADA improvements, accessible and visitable homes, handicapped parking, recreation and service facilities).  Explore addition public and other transit options. Consolidated Plan MERIDIAN 73 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-30 Influence of Market Conditions – 91.215 (b) Influence of Market Conditions Affordable Housing Type Market Characteristics that will influence the use of funds available for housing type Tenant Based Rental Assistance (TBRA) Lack of funding for Housing Choice Voucher program serving Meridian TBRA for Non- Homeless Special Needs Lack of funding for Housing Choice Voucher program serving Meridian and growth in special needs population needing rental assistance. The number of special needs populations needing rental assistance is currently small and is better met through specialized services (e.g., small specialized shelters with services) New Unit Production Continued housing market strength in Meridian, which is very likely Rehabilitation Aging of housing stock and growth of homeowners living on fixed incomes occupying those homes (typically elderly). The City’s current elderly population is generally higher income, however, a subset of owners faces cost burden and is unlikely to afford to make needed repairs. Acquisition, including preservation Continued housing market strength in Meridian and redevelopment of downtown Meridian, which could raise home prices and put households at risk of displacement Table 45 – Influence of Market Conditions Consolidated Plan MERIDIAN 74 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-35 Anticipated Resources - 91.215(a)(4), 91.220(c)(1,2) Introduction Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Reminder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG Federal $350,000 $350,000 Table 46 - Anticipated Resources Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City of Meridian receives CDBG funds directly through its annual entitlement; this is the only HUD funding that the City directs toward projects. Non-profit organizations utilize other federal, state, and private grant funds. Public Housing programs including Family Self-Sufficiency, Section 8, and Public Housing Comprehensive Grants provide additional funding. For example, BCACHA has historically leveraged CDBG funds from Meridian with CDBG funds from other communities and HUD funding from their Family Self Sufficiency and Housing Choice Voucher Programs. NeighborWorks Boise also receives over $500,000 of annual funding from NeighborWorks America which is leveraged with Meridian’s CDBG funding allocation. Meridian Food Bank receives almost $100,000 of private donations and other grants on an annual basis to couple with their CDBG allocations. The Boys & Girls Clubs of Ada County receive funding from the USDA through the Department of Education and leverage those funds with the CDBG funding received from Meridian to help support their programs and projects. Jesse Tree partners with local banks, foundations, and or institutions and cities to help fund their rental assistance and other programs. The Meridian CDBG dollars would allow them to be able to expand their support services to more clients in Meridian. MDC is a local public agency that will not leverage other funds with CDBG funds to complete their proposed project. Consolidated Plan MERIDIAN 75 OMB Control No: 2506-0117 (exp. 07/31/2015) Entities in Ada County receive approximately $933,085 in Continuum of Care funding from HUD to provide funding for transitional and permanent housing and supportive services for homeless individuals and households. If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan There are currently no publically owned lands within Meridian that have been identified to specifically address needs of the plan. Except for Parks, Fire Stations and other properties containing municipal buildings like City Hall, the City does not own lands that could be donated. Consolidated Plan MERIDIAN 76 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-40 Institutional Delivery Structure – 91.215(k) Explain the institutional structure through which the jurisdiction will carry out its consolidated plan including private industry, non-profit organizations, and public institutions. Responsible Entity Responsible Entity Type Role Geographic Area Served City of Meridian, Community Development Department Government CDBG Administrator; Provide Fair Housing Activities Citywide Boys and Girls Club of Ada County Nonprofit Service provider; scholarship program Low income youth and families Jesse Tree Nonprofit Service provider; emergency rental assistance Low income renters Meridian Food Bank Nonprofit Service provider; food assistance Low income residents citywide BCACHA Nonprofit Public housing authority; downpayment assistance program Low and moderate income residents seeking homeownership Neighborworks Boise Nonprofit Housing developer; downpayment assistance program Low and moderate income residents seeking homeownership Meridian Development Corporation City agency Improvements to sidewalks Residents in low income areas and persons with disabilities Table 47 - Institutional Delivery Structure Assessment of Strengths and Gaps in the Institutional Delivery System The institutional delivery system in Meridian is efficient and effective and there is limited duplication of services. This is partially related to limited services overall in the City. The primary constraint to special needs populations accessing services is location, as most services are in Boise and public transportation is limited. Availability of services targeted to homeless persons and persons with HIV and mainstream services Consolidated Plan MERIDIAN 77 OMB Control No: 2506-0117 (exp. 07/31/2015) Homelessness Prevention Services Available in the Community Targeted to Homeless Targeted to People with HIV Homelessness Prevention Services Counseling/Advocacy X X Legal Assistance Mortgage Assistance Rental Assistance X X Utilities Assistance X X Street Outreach Services Law Enforcement Mobile Clinics Other Street Outreach Services Supportive Services Alcohol & Drug Abuse X Child Care X Education X Employment and Employment Training Healthcare X HIV/AIDS Life Skills Mental Health Counseling X Transportation X Other Other Table 48 - Homeless Prevention Services Summary Describe how the service delivery system including, but not limited to, the services listed above meet the needs of homeless persons (particularly chronically homeless individuals and families, families. As discussed previously, Meridian residents needing to access mainstream services are more likely to find them in Boise—although Meridian does have a handful of providers active in the community. Health and mental health services are available through local health providers, yet none are tailored to low income populations and can take months to access, particularly mental health care. Charitable Assistance to Community’s Homeless, or CATCH, provides some assistance through its case management program. The West Ada School District provides the most direct services to families. The School District provides direct assistance of: clothing/backpacks/school supplies, waivers of activity fees, weekend food supplements, a clinic for immunizations/glasses/hearing aids, and day care and before and after school care. Consolidated Plan MERIDIAN 78 OMB Control No: 2506-0117 (exp. 07/31/2015) A newly created program, “Housing+High School=Success”, provides a $100 stipend to families that are allowing teens to live with them if the teen stays in school. Meridian’s Chamber of Commerce has raised $20,000 to fund the program. Describe the strengths and gaps of the service delivery system for special needs population and persons experiencing homelessness, including, but not limited to, the services listed above Institutional structure gaps are minimal. The primary challenge in meeting service needs is lack of economies of scale in providing services. Because Meridian’s special needs and homeless populations are relatively small and their needs are variable, it is difficult to provide comprehensive care in a cost effective and efficient manner. Provide a summary of the strategy for overcoming gaps in the institutional structure and service delivery system for carrying out a strategy to address priority needs. Throughout the Consolidated Planning period, a priority of CDBG will be operations of providers of services to low income and special needs populations. To address transit gaps, the City will support a pilot program between Harvest Church and Valley Regional Transit. This new, free, on-demand service will provide transportation services to seniors and persons with disabilities. Eventually this service will operate valley-wide, with implementation of approximately nine service areas in Ada County, four areas in Canyon County, and eight areas in the surrounding rural areas by 2021. Consolidated Plan MERIDIAN 79 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-45 Goals Summary – 91.215(a)(4) The goals for the 2017-2021 Five-year Consolidated Plan include: Housing Goals 1) Stabilize the rental gap by providing incentives to organizations for the construction of housing and/or development of social support programs that help to reduce the number of individuals/families who are at risk of losing shelter or housing. As opportunities arise, provide non-monetary support—e.g., fast track development approvals, favorable regulatory environment—to organizations creating affordable rental housing. Rationale: The last Consolidated Plan identified a shortage of 1,077 rental units to serve Meridian households earning $25,000 and less (rents of $625 and less, including utilities). This gap increased in the past 5 years to 1,348 units. The increase was largely due to additional households falling below the poverty line. 2) Enhance homeownership opportunities through downpayment assistance and homeownership counseling. Rationale: Nearly 90 percent of renters who responded to the survey conducted for this study expressed an interest in homeownership. Not having enough money for a downpayment (40% of renters who want to buy) and poor credit (16%) were the top reasons these renters had not achieved homeownership. Although not a statistically significant sample of renters, the high percentage of renter respondents who want to be owners suggests a strong desire for homeownership in Meridian. 3) Explore a program to assist low income homeowners with needed repairs to lower energy costs, improve residents’ quality of life and preserve affordable housing stock. This could be a grant or loan program administered by a regional organization to maximize efficiencies and reduce administrative costs. Rationale: Respondents to the Consolidated Plan survey expressed the highest need for weatherization improvements to lower energy costs: more than one-third of Meridian residents said their homes need weatherization replacement or repairs. This was followed by repairs to walls and ceilings. The survey also found that 20 percent of Meridian residents had to find additional employment in the past year to afford housing costs and repairs. Consolidated Plan MERIDIAN 80 OMB Control No: 2506-0117 (exp. 07/31/2015) Economic Opportunity Goals 1) Continue to use block grant funds to provide social services for low income and special needs residents—e.g., provision of food staples, emergency repairs, emergency rental assistance. Neighborhood and Community Development Goals 1) Work through the Ada County Highway District’s, Parks and Recreation Department’s, and City’s code enforcement processes to create a more accessible environment for persons with disabilities. Continue to improve sidewalks and provide proper signage and enforce requirements for handicapped parking spots. Explore opportunities to expand accessible recreation in parks (Pocatello is a best practice). Rationale: Persons with disabilities interviewed and surveyed for this study prioritized accessibility improvements, particularly public infrastructure. Community access for persons with disabilities was identified as a barrier in reference to lack of/poor sidewalks and access to handicapped parking. 2) Explore future opportunities to serve and support individuals and families who are escaping domestic violence. Rationale: Domestic violence is a top reason Meridian residents become at risk for losing shelter/housing. Stakeholders describe an acute need for housing and support services for individuals and families who are escaping domestic violence. 3) Work regionally to improve transportation options. Rationale: Public transit was the public improvement chosen the most by survey respondents: more than 40 percent said this was the top community development need in Meridian. Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2) Housing assistance will be provided in the form of downpayment assistance to low and moderate income renters who desire to become homeowners (8 households served annually) and emergency rental assistance (10 households served annually), for a total of 18 households served annually and approximately 80 households served during the 5 year Consolidated Planning period. Consolidated Plan MERIDIAN 81 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-50 Public Housing Accessibility and Involvement – 91.215(c) This section is not applicable, as Meridian does not have a local housing authority or public housing units. Instead, Meridian is served by BCACHA, which provides vouchers to qualifying residents in Meridian. The greatest need for low income renters in Meridian is rental housing with rents at or below the Fair Market Rent (FMR). Need to Increase the Number of Accessible Units (if Required by a Section 504 Voluntary Compliance Agreement) N/A Activities to Increase Resident Involvements N/A Is the public housing agency designated as troubled under 24 CFR part 902? N/A Plan to remove the ‘troubled’ designation N/A Consolidated Plan MERIDIAN 82 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-55 Barriers to affordable housing – 91.215(h) Section V, a supplement to this Consolidated Plan, analyzes public and private barriers to housing choice in Meridian. Stakeholders were also interviewed about housing barriers. Barriers in Meridian include: Many renters do not have downpayments or credit histories needed to purchase homes. As earlier sections of the Market Analysis demonstrated, buying in Meridian can be cheaper than renting. Many Meridian residents are resistant to continued development and growth, especially as traffic congestion has increased. Development of affordable housing is met with even greater resistance due to bias against low income residents. Rental housing is very limited in the City, and the housing that exists is generally in poor condition and sometimes not code compliant (particularly rental housing). Supportive services are mostly located in Boise and public transportation to and from Boise is lacking. Many housing units are not accessible or visitable. Landlords do not understand fair housing laws on companion animals and many people are turned away from housing because they have companion animals. People prefer to sleep on street or car than leave animals. Scoring criteria for the state’s Low Income Housing Tax Credit (LIHTC) program makes it difficult to develop in a community like Meridian due to preferences for small, rural communities. Strategy to Remove or Ameliorate the Barriers to Affordable Housing During the 2017-2021 Consolidated Planning period, the City of Meridian will complete the following to improve housing choice and access to opportunity: Fair Housing Goal No. 1: Improve the condition of sidewalks in Meridian, particularly in neighborhoods where persons with low-moderate income reside. Seek new funding opportunities and partnerships for sidewalk repairs. Fair housing challenge addressed: Inaccessible infrastructure. Contributing factors addressed: Aging public infrastructure and limited funding to make significant repairs. Metrics and milestones:  Work through the Ada County Highway District’s, Parks and Recreation Department’s, Meridian Development Corporation, and City’s code enforcement processes to create a more accessible environment for persons with disabilities. Continue to improve sidewalks and provide proper Consolidated Plan MERIDIAN 83 OMB Control No: 2506-0117 (exp. 07/31/2015) signage and enforce requirements for handicapped parking spots. Explore opportunities to expand accessible recreation in parks (Pocatello is a best practice). Fair Housing Goal No. 2: Support preservation of housing occupied by low income homeowners and stabilization of affordable rental housing by assisting low income renter households and supporting the creation of affordable housing. Fair housing challenge addressed: Lack of affordable housing. Contributing factors addressed: Low rental vacancies, rising housing costs, high demand to live in Meridian, increasing number of residents with housing needs. Metrics and milestones:  Explore options to help stabilize the rental gap by: providing incentives to organizations for the construction of housing; support the development of social support programs that help to reduce the number of individuals/families who are at risk of losing shelter or housing. As opportunities arise, provide non-monetary support—e.g., fast track development approvals, favorable regulatory environment—to organizations creating affordable rental housing.  Continue to use block grant funds to provide social services for low income and special needs residents—e.g., provision of food staples, emergency repairs, emergency rental assistance.  Explore opportunities to fund and assist low income homeowners with needed repairs and weatherization to lower energy costs, improve residents’ quality of life and preserve affordable housing stock. Fair Housing Goal No. 3: Work regionally to improve transportation options. Fair housing challenge addressed: Lack of public transportation. Contributing factors addressed: Lack of funding and regional planning to address residents’ transportation needs. Metrics and milestones:  Explore opportunities to expand and improve public transportation options for low-income and special needs populations in Meridian. Explore, with transportation agencies and other municipalities in the region, additional funding sources for public transportation, including potential legislation. Utilize the support of local elected officials, public agencies, and research on other peer communities to learn more about public transportation opportunities and best practices. Fair Housing Goal No. 4: Increase education and understanding of fair housing laws by landlords, builders, and residents. Consolidated Plan MERIDIAN 84 OMB Control No: 2506-0117 (exp. 07/31/2015) Fair housing challenge addressed: Lack of accessible housing. Contributing factors addressed Landlords’ failure to comply with reasonable accommodations provisions of the Fair Housing Act; builders’ failure to comply with fair housing accessibility rules. Metrics and milestones:  Continue to sponsor regional fair housing campaigns and trainings.  Conduct annual internal trainings for City leaders and relevant staff on fair housing design and construction guidelines. Ensure relevant City staff are aware of fair housing design and construction guidelines. Consolidated Plan MERIDIAN 85 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-60 Homelessness Strategy – 91.215(d) Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Meridian has been an active member of the Ada County Continuum of Care (CofC) for the last three years. City representatives have been particularly involved in the CofC’s Fair Housing and Performance Measurement Working Groups with the hopes of better understanding the needs that Meridian’s homeless face and how to better serve them. The City of Meridian has also strived to provide information on and connection to the CofC for local community workers and organizations with particular interest in and involvement with Meridian’s homeless population. In addition, City representatives are frequently involved in public discussions, presentations, and meetings with citizens, other governmental officials, and local service providers including West Ada County School District, Jesse Tree, and CATCH to provide support, understanding, and outreach to the homeless in Meridian. Addressing the emergency and transitional housing needs of homeless persons As noted, the City of Meridian is regularly in contact with case management and support service organizations like CATCH and Jesse Tree to assess and address the emergency and transitional housing needs of homeless persons in Meridian. In 2016, Jesse Tree was funded through Meridian’s CDBG program to help provide emergency rental assistance to Meridian residents at risk of losing housing. In 2017, Meridian’s CDBG Committee is considering grant applications for similar projects that would greater meet emergency and transitional housing needs of homeless person in Meridian. In addition, the Meridian Police Department regularly helps unhoused Meridian residents with rides to emergency housing shelters, as needed. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again. Through the City’s CDBG program, Meridian has funded organizations like NeighborWorks and Ada County Housing Authority to help provide down payment and closing cost assistance to low-moderate income residents of Meridian to help them purchase housing units. In addition, Meridian’s work with Jesse Tree and CATCH in previous and future years to help provide rental and case management services aimed at preventing and resolving needs for homeless or and near-homeless families and individuals in Meridian. Also, Meridian’s work with the CofC and the recently established SOAR Steering Committee are indicators of the efforts the City has made to help explore and address the needs of Meridian’s homeless population. The partnerships that the City has with local committees, organizations, and networks in evaluating, understanding, and addressing the many needs of Meridian’s homeless Consolidated Plan MERIDIAN 86 OMB Control No: 2506-0117 (exp. 07/31/2015) population include Meridian Police Department, Women’s and Children’s Alliance, Astegos, Jesse Tree, Boys & Girls Club, West Ada County School District, City of Boise, CATCH, Ada County Continuum of Care, Meridian Food Bank, SOAR Steering Committee, Ada County Housing Authority, NeighborWorks, and many others. These partnerships are extensive and ongoing in order to help address and prevent homelessness in Meridian. Help low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families who are likely to become homeless after being discharged from a publicly funded institution or system of care, or who are receiving assistance from public and private agencies that address housing, health, social services, employment, education or youth needs Meridian’s CDBG Program currently funds Jesse Tree to provide emergency rental assistance to LMI residents who are at risk of becoming homeless. Meridian also partners with other organizations like Meridian Food Bank and CATCH to assess needs and provide services for those at risk of becoming homeless. Please refer to the previous explanation for a list of the partnerships Meridian has to help prevent and address the homelessness needs of LMI individuals in the City. Consolidated Plan MERIDIAN 87 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-65 Lead based paint Hazards – 91.215(i) Actions to address LBP hazards and increase access to housing without LBP hazards. Fewer than 5 percent of the City’s housing units were built when lead-based paint was used. These units are concentrated in the oldest part of Meridian. The City will continue to address lead based paint hazards through mitigation as part of redevelopment efforts in older parts of Meridian, in addition to public campaigns to raise awareness of the risk of lead paint. For example, during the past Consolidated Plan, the City mailed a letter and information brochure about the hazards of lead based paint to all Meridian residents (2,604 households) whose homes were built prior to 1978. The brochure also identified ways for residents and homeowners to reduce the risks of lead based paint exposure. The City also continued to provide informational resources on its website about the hazards of lead based paint exposure and ways to mitigate those hazards. How are the actions listed above related to the extent of lead poisoning and hazards? The above actions are appropriate given the low risk of lead paint hazards in Meridian. How are the actions listed above integrated into housing policies and procedures? If funding is available in the future to fund a housing rehabilitation program, the City would ensure that lead paint risks are examined as part of the rehabilitation work. Consolidated Plan MERIDIAN 88 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-70 Anti-Poverty Strategy – 91.215(j) Jurisdiction Goals, Programs and Policies for reducing the number of Poverty-Level Families. How are the Jurisdiction poverty reducing goals, programs, and policies coordinated with this affordable housing plan. Meridian has few residents who live in poverty relative to surrounding cities and the region overall. The City will support residents in poverty through its funding of the Meridian Food Bank and similar supportive organizations, creating and preserving affordable housing, providing utility bill assistance through the Meridian Cares Program, and funding the pilot free, accessible transportation program to seniors and persons with disabilities. Consolidated Plan MERIDIAN 89 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-80 Monitoring – 91.230 Describe the standards and procedures that the jurisdiction will use to monitor activities carried out in furtherance of the plan and will use to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements. Desk-side monitoring takes place with each activity draw. On-site monitoring will occur more regularly during the 2017 Action Plan and in subsequent Action Plans. It is the City’s intention to improve onsite monitoring of all projects during each program year, as the City is now becoming more familiar with required monitoring processes. The timing of subrecipient agreements (SRA) was identified as a barrier to project timeliness in a recent audit. To initiate activities sooner, the City is drafting SRA’s earlier in the program year. This should help with keeping projects on track, and the City timely, allowing some flexibility in the calendar for unforeseen issues. Grant disbursements remain timely, and actual expenditures do not differ from the line of credit. The City will work diligently to maintain a steady and sustainable pace and will react with policy changes where needed to make the program more efficient in any area identified as deficient. Consolidated Plan MERIDIAN 90 OMB Control No: 2506-0117 (exp. 07/31/2015) Expected Resources AP-15 Expected Resources – 91.220(c)(1,2) Introduction Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Reminder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG Federal $350,000 $350,000 Table 49 - Expected Resources – Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied N/A Consolidated Plan MERIDIAN 91 OMB Control No: 2506-0117 (exp. 07/31/2015) If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan N/A Consolidated Plan MERIDIAN 92 OMB Control No: 2506-0117 (exp. 07/31/2015) Annual Goals and Objectives AP-20 Annual Goals and Objectives Consolidated Plan MERIDIAN 93 OMB Control No: 2506-0117 (exp. 07/31/2015) Goals Summary Information Sort Order Goal Name Start Year End Year Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 CDBG Admin 2017 2017 N/A Grant administration $70,000 N/A 2 Fair Housing Education and Outreach 2017 2017 N/A Fair Housing Awareness $1,200 2-3 trainings 3 Homeownership Assistance 2017 2017 N/A Assist Renters become Homeowners $80,000 8 4 Public Service 2017 2017 N/A Food assistance, emergency rental assistance, homeless prevention afterschool and summer programming for at-risk youth $52,250 2,000 people for food assistance; 5 families with emergency assistance; 50 scholarships for children 5 Accessibility Improvements 2017 2017 Census Tract 103.21, Block Group 2 Accessibility of sidewalks $147,000 5 segments of sidewalks repaired Table 50 – Goals Summary Description of Activities In PY2017, the City of Meridian will allocate 100 percent of all non-administrative funds on activities that benefit low- and moderate-income persons or households. This city will continue to monitor and evaluate its performance throughout the coming three-year certification cycle Consolidated Plan MERIDIAN 94 OMB Control No: 2506-0117 (exp. 07/31/2015) (Program Years 2016, 2017, and 2018) to make certain it will meet the required 70 percent expenditure to benefit LMI persons during the cycle. The City’s PY2017 entitlement is anticipated at $365,000. A description of all the planned activities for PY2017 is identified below. Planning Activities 570.205 Activities include preparing required reports and planning documents, contract administration, grant management, citizen participation, sub- recipient monitoring, fair housing education, environmental reviews, and the identification and development of programs to meet the needs of the community’s lower income residents. The city needs to begin the consultation process and development of the next consolidated plan (2017-2021). The City is allocating $70,000 for administrative expenses, less than the allowed 20 percent cap of the CDBG program 2017 Fair Housing Activities Fair Housing Activities 570.206(c) The City is allocating $1,200 for Fair Housing Activities in PY2017, included in the administrative budget. This will enable the city to conduct support fair housing education and outreach initiatives. Down Payment Assistance Program Priority: Affordable Housing National Objective: Low Moderate Income Persons-housing activities (LMH) 570.208 (a)(3) Outcome Category: Affordability Outcome Measure: 8 households The City will partner with two housing service providers to assist qualified LMI buyers to purchase a home in Meridian. The funds allocated to Neighborhood Housing Services (NHS)--$30,000 and the Ada County Housing Authority (ACHA)--$50,000 will be used for down payment and closing cost assistance. As identified in the City’s Consolidated Plan and Analysis of Impediments reports, many households in Meridian are interested in purchasing a home, but cannot afford the down payment for such a purpose. This activity is intended to address this need and broaden the homeownership opportunities for Meridian’s LMI population. 2017 Public Service Activities The City has allocated the maximum allowed amount of 15 percent for public service activities, $53,400. The allocation will be divided between three public service activities. Hunger Relief Program Consolidated Plan MERIDIAN 95 OMB Control No: 2506-0117 (exp. 07/31/2015) Priority: Suitable Living Environment, Public Services National Objective: Low Moderate Income Clientele (LMC) 570.208(a)(2)(i)(B) Outcome Category: Availability/Accessibility Outcome Measure: 2,000+ people assisted The City will provide support to the Meridian Food Bank in the amount of $36,400 for the purchase of food to be distributed to persons and families in need. The Food Bank continues to experience a heavy demand, and the provision of CDBG funding will enable to Food Bank to purchase and supply food to those in need. The ability for the Food Bank to leverage additional resources will exponentially increase the effectiveness of the award. Homelessness Prevention Priority: Housing, Public Services National Objective: Low Moderate Income Clientele (LMC) 570.204 Outcome Category: Availability/Accessibility Outcome Measure: 5 Households The City will provide support the Jesse Tree of Idaho in the amount of $2,250 for the purpose of providing one-time relief to families in Meridian at risk of becoming homeless. This program uses these funds as emergency rental assistance to families who are at risk of being homeless. No funds will be used for case management. Boys and Girls Club Scholarship Program Priority: Suitable Living Environment, Public Service National Objective: Low-Moderate Income Clientele (LMC) 570.208(a)(2)(i)(B) Outcome Category: Availability/Accessibility Outcome Measure: 50 children/families assisted The City will provide support to the Meridian Boys and Girls Club in the amount of $10,000 for the purpose of providing scholarships to children of LMI households for the Club’s fee-based programs. The scholarships will be for free or reduced membership some of the Club’s fee-based extended services including the Summer Early Risers, the Meridian Sunrise Club and the Meridian Year One Program. These programs provide an important resource to working parents, particularly during the summer months. Consolidated Plan MERIDIAN 96 OMB Control No: 2506-0117 (exp. 07/31/2015) Sidewalk Improvements Priority: Decent Housing, Public Facility National Objective: Low-Moderate Area Benefit 570.201(c) Outcome Category: Availability/Accessibility Outcome Measure: 5 segments of sidewalks improved Project funds ($147,000) will be used to improvement 5 segments of a broken sidewalk in a low to moderate income neighborhood, whose occupants are primarily single elderly females and low income families with children, including single mothers. Consolidated Plan MERIDIAN 97 OMB Control No: 2506-0117 (exp. 07/31/2015) Projects AP-35 Projects – 91.220(d) During PY2017, CDBG will fund the following activities to address high priority needs of providing emergency services to low income residents to prevent homelessness, helping low and moderate income residents achieve homeownership, and improving accessibility through sidewalk reconstruction. The expected program allocation and outcomes will include the following. Note: five segments of sidewalks in Census tract 103.21, Block Group 2, are expected to be repaired with the allocation to the Meridian Development Corporation. There are 995 households living in this Block Group. About 20 percent of these households are comprised of senior females living alone. Another 35 percent are families with young children; half are households led by a single mother. Category & Activity Total Outcomes: Persons or Households Assisted Administration & Planning (no more than 20% of Entitlement Grant) Administration, Fair Housing & Planning Activities $71,200.00 N/A SUBTOTAL Public Facility Meridian Development Corporation—Sidewalk Improvements $147,000.00 Public Service (no more than 15% of Entitlement Grant) Hunger Relief/Meridian Food Bank $40,000.00 2,000 Boys & Girls Club – Scholarship Program $10,000.00 50 The Jesse Tree of Idaho – Homelessness Prevention $2,250.00 5 Affordable Housing Homebuyers Assistance/Neighborhood Housing Services $30,000.00 3 Homebuyers Assistance/Ada County Housing Authority $50,000.00 5 SUBTOTAL TOTAL $349,076 Describe the reasons for allocation priorities and any obstacles to addressing underserved needs. The primary obstacles to fully addressing residents’ needs are: 1) Limited supply of affordable units; and 2) Limited funding. The City has allocated funding to both address needs within the limitations of funding. Consolidated Plan MERIDIAN 98 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The only program to be targeted geographically is sidewalk improvements. The choice of this Block Group was related to the number of households with needs in this area (many are single female senior households), low and moderate income residents, and condition of sidewalks. Rationale for the priorities for allocating investments geographically Discussion Please see above. Consolidated Plan MERIDIAN 99 OMB Control No: 2506-0117 (exp. 07/31/2015) Affordable Housing AP-55 Affordable Housing – 91.220(g) Introduction One Year Goals for the Number of Households to be Supported Homeless Unknown Non-Homeless 18 Special-Needs 2050 Total 2068 Table 51 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 5 The Production of New Units 0 Rehab of Existing Units 0 Acquisition of Existing Units 8 Total 13 Table 52 - One Year Goals for Affordable Housing by Support Type Discussion Table 54: It is difficult to determine the housing status of those households supported through the PY17 CDBG partnerships. However, it is presumed that a minimum of 8 Non-homeless households will be supported through the programs at BCACHA and NeighborWorks with another 10 or so non-homeless families expected to be served by Jesse Tree. The other 2050 households supported will be helped by Meridian Food Bank and the Boys & Girls Club of Ada County which help individuals with special needs. Some of these 2050 households would likely be considered “Homeless” but neither organization tracks the housing status of the clients they serve. Thus we can’t substantiate the housing status of the other 2050 or so clients to be served. Table 55: Jesse Tree works to prevent homelessness and we anticipate up to 5 households being supported by their services through our PY17 CDBG funds. In addition, our partnership with BCACHA and NeighborWorks will serve a minimum of 8 family to find housing in Meridian and assist in reducing down payment and closing costs for those homes. Consolidated Plan MERIDIAN 100 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-60 Public Housing – 91.220(h) Introduction This section is not applicable, as Meridian does not have a local housing authority or public housing units. Instead, Meridian is served by BCACHA, which provides vouchers to qualifying residents in Meridian. The greatest need for low income renters in Meridian is rental housing with rents at or below the Fair Market Rent (FMR). Actions planned during the next year to address the needs to public housing N/A Actions to encourage public housing residents to become more involved in management and participate in homeownership N/A If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance N/A Discussion. Please see above. Consolidated Plan MERIDIAN 101 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction This section discusses how the City of Meridian will address the needs of persons at risk of and experiencing homelessness in the City during PY2017. Describe the jurisdiction’s one-year goals and actions for reducing and ending homelessness including: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Meridian has been an active member of the Ada County Continuum of Care (CofC) for the last three years. City representatives have been particularly involved in the CofC’s Fair Housing and Performance Measurement Working Groups with the hopes of better understanding the needs that Meridian’s homeless face and how to better serve them. The City of Meridian has also strived to provide information on and connection to the CofC for local community workers and organizations with particular interest in and involvement with Meridian’s homeless population. In addition, City representatives are frequently involved in public discussions, presentations, and meetings with citizens, other governmental officials, and local service providers including West Ada County School District, Jesse Tree, and CATCH to provide support, understanding, and outreach to the homeless in Meridian. Addressing the emergency and transitional housing needs of homeless persons As noted, the City of Meridian is regularly in contact with case management and support service organizations like CATCH, and Jesse Tree to assess and address the emergency and transitional housing needs of homeless persons in Meridian. In 2016, Jesse Tree was funded through Meridian’s CDBG program to help provide emergency rental assistance to Meridian residents at risk of losing housing. In 2017, Meridian’s CDBG Committee is considering grant applications for similar projects that would greater meet emergency and transitional housing needs of homeless person in Meridian. In addition, the Meridian Police Department regularly helps unhoused Meridian residents with rides to emergency housing shelters, as needed. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Through the City’s CDBG program, Meridian has funded organizations like NeighborWorks and Ada County Housing Authority to help provide down payment and closing cost assistance to low-moderate Consolidated Plan MERIDIAN 102 OMB Control No: 2506-0117 (exp. 07/31/2015) income residents of Meridian to help them purchase housing units. In addition, Meridian’s work with Jesse Tree and CATCH in previous and future years to help provide rental and case management services aimed at preventing and resolving needs for homeless or and near-homeless families and individuals in Meridian. Also, Meridian’s work with the CofC and the recently established SOAR Steering Committee are indicators of the efforts the City has made to help explore and address the needs of Meridian’s homeless population. The partnerships that the City has with local committees, organizations, and networks in evaluating, understanding, and addressing the many needs of Meridian’s homeless population include Meridian Police Department, Women’s and Children’s Alliance, Astegos, Jesse Tree, Boys & Girls Club, West Ada County School District, City of Boise, CATCH, Ada County Continuum of Care, Meridian Food Bank, SOAR Steering Committee, Ada County Housing Authority, NeighborWorks, and many others. These partnerships are extensive and ongoing in order to help address and prevent homelessness in Meridian. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Meridian’s CDBG Program currently funds Jesse Tree to provide emergency rental assistance to LMI residents who are at risk of becoming homeless. Meridian also partners with other organizations like Meridian Food Bank and CATCH to assess needs and provide services for those at risk of becoming homeless. Please refer to the previous explanation for a list of the partnerships Meridian has to help prevent and address the homelessness needs of LMI individuals in the City. Discussion Please see above. Consolidated Plan MERIDIAN 103 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-75 Barriers to affordable housing – 91.220(j) Introduction This section describes the actions the City of Meridian will take during PY2017 to mitigate barriers to affordable housing and facilitate fair housing and access to economic opportunity for residents. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment There are few barriers to development related to processing or return on residential investment; most development barriers are associated with the high cost of land or aging infrastructure. To that end, the City proposes the following PY2017 fair housing action items: Fair Housing Goal No. 1: Improve the condition of sidewalks in Meridian, particularly in neighborhoods where persons with low-moderate income reside. Seek new funding opportunities and partnerships for sidewalk repairs. Fair housing challenge addressed: Inaccessible infrastructure. Contributing factors addressed: Aging public infrastructure and limited funding to make significant repairs. Metrics and milestones:  Work through the Ada County Highway District’s, Parks and Recreation Department’s, Meridian Development Corporation, and City’s code enforcement processes to create a more accessible environment for persons with disabilities. Continue to improve sidewalks and provide proper signage and enforce requirements for handicapped parking spots. Explore opportunities to expand accessible recreation in parks. PY2017 outcome: Improve 5 segments of sidewalk in a neighborhood with again infrastructure and occupied by seniors and low income residents. Fair Housing Goal No. 2: Support preservation of housing occupied by low income homeowners and stabilization of affordable rental housing by assisting low income renter households and supporting the creation of affordable housing. Fair housing challenge addressed: Lack of affordable housing. Contributing factors addressed: Low rental vacancies, rising housing costs, high demand to live in Meridian, increasing number of residents with housing needs. Metrics and milestones: Consolidated Plan MERIDIAN 104 OMB Control No: 2506-0117 (exp. 07/31/2015)  Explore options to help stabilize the rental gap by: providing incentives to organizations for the construction of housing; support the development of social support programs that help to reduce the number of individuals/families who are at risk of losing shelter or housing. As opportunities arise, provide non-monetary support—e.g., fast track development approvals, favorable regulatory environment—to organizations creating affordable rental housing.  Continue to use block grant funds to provide social services for low income and special needs residents—e.g., provision of food staples, emergency repairs, emergency rental assistance.  Explore opportunities to fund and assist low income homeowners with needed repairs and weatherization to lower energy costs, improve residents’ quality of life and preserve affordable housing stock. PY2017 outcome: Assist 10 households with emergency assistance and 8 households with downpayment assistance. Assist 2,000 households with food assistance. By the end of PY2017, determine options for implementing a weatherization program. During the next three years, explore potential development incentives for projects that provide at least 10 percent of units that are affordable to 30 to 80 percent AMI households. Fair Housing Goal No. 3: Work regionally to improve transportation options. Fair housing challenge addressed: Lack of public transportation. Contributing factors addressed: Lack of funding and regional planning to address residents’ transportation needs. Metrics and milestones:  Explore opportunities to expand and improve public transportation options for low-income and special needs populations in Meridian. Explore additional funding sources, including potential legislation, for public transportation. Utilize the support of local elected officials, public agencies, and research on other peer communities to learn more about public transportation opportunities and best practices. PY2017 outcome: Convene two meetings with regional transportation providers and/or jurisdictions to explore best practices to expanding transportation options and garner support for making expanded transportation options that better serve low to moderate income residents and workers a high priority during the next five years . Meet as scheduled with the Meridian Transportation Commission, the ACHD Capital Improvement Citizen Advisory Committee (ACHD CICAC), the COMPASS Regional Technical Advisory Committee (COMPASS RTAC). Fair Housing Goal No. 4: Increase education and understanding of fair housing laws by landlords, builders, and residents. Consolidated Plan MERIDIAN 105 OMB Control No: 2506-0117 (exp. 07/31/2015) Fair housing challenge addressed: Lack of accessible housing. Contributing factors addressed Landlords’ failure to comply with reasonable accommodations provisions of the Fair Housing Act; builders’ failure to comply with fair housing accessibility rules. Metrics and milestones:  Continue to provide monetary support to regional fair housing campaigns and trainings.  Design and distribute flyers and display posters in Meridian specific to the current fair housing needs in Meridian. PY2017 outcome: Fund two regional fair housing campaigns and trainings. Provide flyers and posters to at least 5 landlords and 5 homeowner’s associations in Meridian. Consolidated Plan MERIDIAN 106 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-85 Other Actions – 91.220(k) Introduction This section discusses the Other Actions the City will take to address the needs of low income residents. Actions planned to address obstacles to meeting underserved needs The City will continue to engage in the regional dialogue with neighboring communities and service providers to identify and address underserved needs, maintain affordable housing, and reduce the number of families living in poverty. Actions planned to foster and maintain affordable housing The City intends to partner with local service providers to provide emergency assistance to families who are at risk of eviction and homelessness. The City will also explore additional partnerships—including partnerships with mission-driven and private developers—to bring more workforce housing into downtown and underutilized land parcels. Finally, the city will partner with local service providers to provide downpayment assistance to help renter households become homeowners; this was a priority of residents who participated in the survey for this Plan. Actions planned to reduce lead-based paint hazards Over the course of the upcoming program year, the City will maintain information on lead-based paint hazards in order to (1) educate the public, (2) gauge the prevalence of lead paint contamination, and (3) start to address the issue within the City. There is a wealth of information already available from HUD, the State, neighboring communities, and various organizations that staff will gather and make available at City Hall, on the City’s website, and at other locations throughout the community. Consolidated Plan MERIDIAN 107 OMB Control No: 2506-0117 (exp. 07/31/2015) Actions planned to reduce the number of poverty-level families Please see above. The City believes this should be a regional effort and will take more of a leadership role in addressing the needs of families living in poverty. Actions planned to develop institutional structure There are few capacity issues related to institutional structure in Meridian and the surrounding area. As such, development of institutional structure is a low priority. Actions planned to enhance coordination between public and private housing and social service agencies There are few capacity issues related to coordination between public and private organizations in Meridian and the surrounding area. As such, development of institutional structure is a low priority. Discussion Please see above. Consolidated Plan MERIDIAN 108 OMB Control No: 2506-0117 (exp. 07/31/2015) Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4) Introduction: Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. Section is N/A 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan 3. The amount of surplus funds from urban renewal settlements 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan. 5. The amount of income from float-funded activities Total Program Income Other CDBG Requirements 1. The amount of urgent need activities Discussion: APPENDIX A. City of Meridian Citizen Participation Plan CITIZEN PARTICIPATION PLAN APPENDIX A, PAGE 1 APPENDIX A. City of Meridian Citizen Participation Plan The Consolidated Plan is a U.S. Department of Housing and Urban Development (HUD) requirement for a city to receive federal housing and community development block grant funding. Created in 1994, it “consolidates” the reporting requirements associated with these block grants. The Consolidated Plan is typically completed every five years. It examines the housing and community development needs of a city and sets priorities for HUD grant monies to which a city is entitled. The Annual Action Plan specifies how a city intends to distribute block grant funds to meet its five-year priorities. The Consolidated Annual Performance and Evaluation Report (CAPER), completed at the end of each program year, evaluates the city’s performance in meeting its five-year and annual goals. The Analysis of Impediments to Fair Housing Choice (AI), a five-year strategic document with action items incorporated into the Annual Action Plan, affirms the city’s commitment to reducing housing barriers. Each Consolidated Plan is also required to have a strategy for citizen participation in the Consolidated Plan process. This Citizen Participation Plan satisfies that requirement. Between January 2017 and June 2017, the City of Meridian prepared a draft of its Five Year Consolidated Plan covering program years 2017-2021, its 2017 Action Plan, and a five-year AI. This document outlines the city’s process and plan for soliciting and receiving citizen input during the preparation review period of the draft Consolidated Plan, as well as in the event that amendments are made to the Plan. Included in this is the city’s approved Citizen Participation Plan for all aspects of the Consolidated Plan process including: the Five Year Strategic Plan, the Action Plan, amendments to the Consolidated Plan, the CAPER, and the AI. Purpose of Citizen Participation Plan The City of Meridian recognizes the importance of public participation in both defining and understanding current housing and community development needs and barriers, and prioritizing resources to address those needs. The city’s Citizen Participation Plan is designed to encourage citizens to participate in the development of the Consolidated Plan, Annual Action Plans, AI, CAPER, and any substantial amendments to the Plan. The Citizen Participation Plan is intended to encourage citizens of all ages, genders, economic levels, races, ethnicities, cultures, and special needs equal access to become involved in the Plan each year. This Citizen Participation Plan was written in accordance with Sections 91.100 and 91.105 of HUD’s Consolidated Plan regulations. In order to ensure maximum participation in the Consolidated Plan process among all populations and needs groups, and in order to ensure that their issues and concerns are adequately addressed, the City of Meridian will follow the standards set forth in its adopted Citizen Participation Plan during development of its Consolidated Plan, Annual Action Plans, CITIZEN PARTICIPATION PLAN APPENDIX A, PAGE 2 CAPERs and AI, and for any substantial amendments. The participation process will be developed and monitored by the Planning Division of the City of Meridian’s Community Development Department. Glossary of Relevant Terms Analysis of Impediments to Fair Housing Choice (AI). This document reviews housing challenges and fair housing issues in the city and broader region. It results in goals and action steps to address and mitigate barriers. Action Plan. The yearly portion of the Consolidated Plan that identifies the specific activities and projects to be undertaken by the city with CDBG funds during that program year. Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER reports the city’s completion of projects and activities as outlined within the Action and Consolidated Plans and the expenditure of Community Development Block Grant and related block grant funds, as received by the city. Community Development Block Grant (CDBG). CDBG, established under Title 1 of the Housing and Community Development Act of 1974, as amended, Public Law 93-383 and the funding received under such program, which assists communities to address housing and community development needs, primarily for low and moderate income residents. Consolidated Plan. A three to five year plan of a city’s housing and community development needs, resources, priorities, and proposed activities to be undertaken for the CDBG programs (a.k.a., Housing and Community Development Plan). Relevant Areas and Programs. The City of Meridian 2017-2021 Consolidated Plan covers the geographic area within the city limits of Meridian. The City of Meridian is entitled to receive CDBG funding from HUD during the program years between 2017 and 2021. These funds must benefit low and moderate income residents and/or neighborhoods within Meridian. Public Participation and Comment Consolidated Plan and Annual Action Plans. As required by Sections 91.100 and 91.105 of HUD’s Consolidated Plan regulations, the city, at a minimum, will conduct two community meetings to obtain citizens' views on housing and community development needs, program performance, funding priorities and to respond to questions. At least one of these hearings will be held before the proposed consolidated plan is published for comment. The city may also elect to collect citizen input through alternative public involvement techniques—e.g., using focus groups, surveys and social media, with the intent of developing a shared vision for investment in communities and neighborhoods. In developing applications for each Annual Action Plan cycle, the city will offer technical assistance, as requested, in developing proposals for funding assistance under any of the programs covered by the Consolidated Plan. The level and type of assistance will be determined annually by the city depending on need as evidenced in past applications and expressed by CITIZEN PARTICIPATION PLAN APPENDIX A, PAGE 3 residents, stakeholders and past grantees. The assistance need not include the provision of funds to the groups receiving technical assistance. The citizen input techniques will be designed to encourage participation by low and moderate income residents, residents living in neighborhoods with revitalization needs, residents benefitting from public housing assistance, and residents with special needs. The Boise City Ada County Housing Authority (BCACHA) will be notified about Consolidated Plan activities related to its developments and resident communities, to allow this information to be available at the public hearings required for its plan. Prior to the adoption of a Consolidated Plan and Annual Action Plans, the city will make available to interested parties the draft Plan for a comment period of no less than 30 days and will conduct a public hearing during the 30-day comment period. The 30 day comment period and the public hearing for the Consolidated Plan and the Annual Action Plans will be noticed in the local newspapers, the Valley Times and the Idaho Statesman, and by posting the notice on the city’s website and social media sites. The public notice shall be published at least two weeks in advance of the public hearing and shall include information regarding the subject of the hearing and the date, time, and location of the public hearing as well as a notice of opportunity to provide written or oral comment. The draft Consolidated Plan will contain the amount of assistance the city expects to receive through the HUD CDBG grants and the top level strategic goals that will guide funding over the five planning periods. The annual Action Plan will show detail the activities and grantees to whom the city intends to allocate funds for that particular program year. Electronic copies of the draft plans will be available on the city’s website and circulated to residents and stakeholders who have expressed interest in receiving the document via email. Hard copies will be available for review at city offices and will be provided to the public at a specific request. The Council will consider any comments or views of individuals or groups received in writing or orally during the Plan process and at the public hearing to be held during the 30-day public comment period. The Council shall at its regular or a special public meeting, review the proposed Consolidated Plan or annual Action Plan, and the summaries regarding the incorporation of citizen comments or views provided, and shall vote on a resolution to adopt the final Consolidated Plan or annual Action Plan. Comments received on the draft plans will be summarized in the final plans submitted to HUD. Copies of letters and emails received may be appended to the plans if requested and permitted by commenters. The city will provide a written response to all written citizen complaints related to the Plans within 15 working days of receiving the complaints. Copies of the complaints, along with the city’s response will be sent to HUD if they occur outside of the Consolidated Planning process and, as such, do not appear in the Consolidated Plan. CITIZEN PARTICIPATION PLAN APPENDIX A, PAGE 4 CAPER. A public notice of the CAPER availability and the date, time and location of the public hearing will be published in the local newspapers, Valley Times and the Idaho Statesman, and by posting the notice on the city’s Web site at least two weeks in advance of the public hearing. After the notice is published, citizens will have a period of not less than 15 days to comment on the CAPER, and the city will conduct a public hearing on the CAPER at the conclusion of the comment period. The city will consider any comments or views of citizens received in writing. A summary of these comments or views, and a summary of any comments or views shall be attached to the CAPER. The Council shall at its regular or a special public meeting, review the CAPER and the summaries regarding the incorporation of citizen comments or views provided, and shall vote on a resolution to adopt the final CAPER. AI. The citizen participation process for the AI will also include alternative public involvement techniques—e.g., using focus groups, surveys and social media—with a focus on reaching residents who are most vulnerable to fair housing challenges and are historically underrepresented in community engagement processes. The AI will also be available for public review during a 30-day comment period. Electronic copies of the draft AI will be available on the city’s website and circulated to residents and stakeholders who have expressed interest in receiving the document via email. Hard copies will be available for review at city offices and will be provided to the public at a specific request. Translations and reasonable accommodations. This citizen participation plan, the Consolidated Plan, the Annual Action Plan, and the AI will be made available in formats accessible to persons with disabilities and in languages other than English pursuant to the city’s Language Assistance Plan (LAP) upon request. Substantial Amendments Occasionally, public comments or a change in circumstances warrant an amendment to the Consolidated Plan and/or an annual Action Plan. The criteria for whether to amend are referred to by HUD as Substantial Amendment Criteria. The following conditions are considered to be “Substantial Amendment Criteria:” 1. Any change in the described method of distributing program funds.  Elements of a “method of distribution” are:  A change in the expected federal allocation of the block grant of 20 percent or more.  A change in the city’s allocation plan that would redirect more than 20 percent of annual funding to a different activity. Small changes—e.g., movements among grantees within public services programs—will require department head approval but not a substantial amendment.  Carrying out an activity using CDBG funds or program income not previously described in the action plan or the consolidated plan. 2. An administrative decision to reallocate all the funds allocated to an activity in the Action Plan to other activities of equal or lesser priority need level, unless the decision is a result of: CITIZEN PARTICIPATION PLAN APPENDIX A, PAGE 5  A federal government rescission of appropriated funds, or appropriations are so much less than anticipated that the city makes an administrative decision not to fund one or more activities; and/or  The governor declares a state of emergency and reallocates federal funds to address the emergency. Citizen participation in the event of a substantial amendment. In the event of a substantial amendment to the Consolidated Plan or annual Action Plan, the city will publish a notice of the recommended changes and the date, time, and location of the public hearing in the Valley Times and the Idaho Statesman newspapers and on the city’s Web site at least two weeks in advance of the public hearing. The city will provide a 30-day public comment period in advance of the public hearing on the proposed substantial amendment. The Council shall at its regular or a special public meeting, review the proposed substantial amendment and the summaries regarding the incorporation of citizen comments or views provided, and shall vote on a resolution to adopt the substantial amendment. Following the Council’s passage of the resolution adopting the substantial amendment, the city will notify HUD of the amendment and shall submit a copy of each substantial amendment to HUD as such occurs. Consideration of public comments on the substantially amended plan. In the event of substantial amendments to the Consolidated Plan or Action Plan, the City Council will consider any comments on the substantially amended Plan from individuals or groups. Comments must be received in writing or orally at public hearings. A summary of the written and public hearing comments on the substantial amendments will be included in the final Plan. Also included in the final Plan will be a summary of all comments not accepted and their reasons for dismissal. Changes in federal funding level. Any changes in federal funding levels after the draft Consolidated Plan or Action Plan’s comment period has expired and the resulting effect on the distribution of funds will not be considered an amendment or a substantial amendment. Public access to records The city will provide all interested parties with access to information and records related to the city’s Consolidated Plan, Annual Action Plans, CAPER and the city’s use of funds under all programs covered by the Consolidated Plan during the preceding five years. All materials, announcements, and notices of the hearing will include information about how persons with disabilities and non-English speaking persons may request accommodations in order to review the proposed plan and provide written or oral comments. Upon request, or in the case of public hearings where a significant number of non-English speaking residents can reasonably be expected to participate, the city will provide both written interpretation(s) of the proposed consolidated or action plan one (1) week prior to the public hearing or within 48 hours of a request; and/or oral interpretation at the public hearing. Consultation with Organizations and City Agencies When preparing the Consolidated Plan, Annual Action Plans and the AI, the city will actively consult with public and private agencies that provide housing, health, and social services in order to ensure that the interests and needs of all groups are being adequately addressed. These CITIZEN PARTICIPATION PLAN APPENDIX A, PAGE 6 may include the regional Continuum of Care, private businesses/employers, residential developers, nonprofit organizations, philanthropic organizations, and community-based and faith-based organizations, including those that provide services to special needs populations. This consultation will occur through interviews conducted with such organizations and incorporation of data and reports produced by such organizations into the Consolidated Plan, Annual Action Plans, and AI. APPENDIX B. CDBG Program Year 2017 Grant Application Page 1 of 4 Community Development Block Grant (CDBG) Program Year 2017 Grant Application Submission Deadline: April 14, 2017 1. APPLICANT: 2. ADDRESS: 3. MAILING ADDRESS (If Applicable): 4. HEAD OF ORGANIZATION AND TITLE: 5. PROJECT TITLE : 6. AMOUNT OF FUNDING REQUESTED : 7. CONTACT PERSON AND TITLE (Please Print): 8. PHONE NUMBER: ( ) 9. E-MAIL ADDRESS: 10. SIGNATURE OF PERSON WHO PREPARED THIS APPLICATION: X. DATE: 11. SIGNATURE OF HEAD OF ORGANIZATION: X. DATE: Page 2 of 4 PROJECT SUMMARY: (Limit Project Summary to One Page) I. Provide an overview of the proposed project. II. Describe what services/activities comprise and indicate the physical location(s) of the proposed project. III. Describe how the project will be implemented. GOALS AND OUTCOMES (20 points possible):  What are the specific goals and anticipated outcomes of the project? Please use clear concise statements when identifying goals and outcomes.  What process will you use to document the accomplishments for each goal listed for the project?  What is your anticipated timeframe in accomplishing these goals?  How many persons do you anticipate will benefit from the project?  What City of Meridian Consolidated Plan Objective is this project anticipated to accomplish?  Please describe how the project will help meet the city’s five-year Strategic Goals of: 1) Improving the balance of housing choices in Meridian, Priorities are homeownership for 80-120% of the Area Median Income and deeply affordable rental units for persons at-risk of homelessness. 2) Expanding housing options and supportive services to people with special needs, including a small shelter for families who are leaving domestic violence situations. 3) Improving weatherization of housing stock. 4) Improving accessibility in Meridian (handicapped parking code enforcement, sidewalks, accessible and visitable homes, recreation and service facilities) NEED (30 points possible):  Why have you chosen to address this particular need? Page 3 of 4  How did you identify and measure this need?  What services will this project provide?  Describe the resident population to be served.  Is this a new need, an ongoing need or a need that has reappeared?  What is the impact of this investment on our community? ?  How will your project complement or build on the efforts of other groups or agencies that are serving the same or similar populations? PLAN AND IMPLEMENTATION (20 points possible):  What other agencies or potential beneficiaries were included in the process?  How is your plan consistent with other planning efforts?  How will your agency track and measure the success of this project? CAPACITY and FINANCIAL NEED (20 points possible):  Provide a summary of your agency’s history and mission.  Describe the capacity of your agency to undertake the proposed project.  Identify the personnel/positions involved and the qualifications of key personnel, including financial management capacity.  Describe your organization’s past experience in utilizing CDBG funding (if applicable). Please indicate the amount of CDBG funding your agency has received in the last five years. PROGRAM YEAR CDBG $ $ $ $ $ $   What percentage of your project is comprised of this CDBG request?  What is your agency’s total annual budget?  Date of last audit:  Page 4 of 4 LEVERAGE (10 points possible):  What other financial resources – federal, state and local – do you have in place to support this project? Please identify specific source and amount in table format. Example, United Way of Treasure Valley, U.S. Department of Justice, Supportive Housing Program Funds, Emergency Shelter Grant Program Funds, local fundraisers, State of Idaho Department of Education, etc..  Of these other sources of funds identify which are secured, planned, or historically pledged to the project.  This CDBG request represents what percentage of your total project budget? PROJECT SCHEDULE: Include an implementation schedule of all activities including an estimated schedule for drawing down funds if granted under this program. CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: July 25, 2017 Item # Project Number: 9G Project Name: Community Development Black Grant Please print your name For Against Neutral Do you wish to testify (Y/N) Meridian City Council Meeting q /� DATE: July 25, 2017 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Approval of Amended Revenues and Expenditures C. Approval of the Amended Revenues and Expenditures for Fiscal Year 2017 in the Amount of $116,445,331 11Ti121=111Il►[Hki[411111*1 g APPROVED CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting 1� .l DATE: July 25, 2017 ITEM NUMBER: Pi -d PROJECT NUMBER: ITEM TITLE: Approval of Tentative Proposed Revenues and Expenditures D. Approval of the Tentative Proposed Revenues and Expenditures for Fiscal Year 2018 in the Amount of $154,853,276 MEETING NOTES 9 APPROVES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Interoffice Memo 07/25/2017 To: Mayor & City Council From: CFO, Todd Lavoie Ref: FY2018 Tentative Budget and FY2017 Amended Budget Action Needed: 1. Council to tentatively approve the proposed revenues and expenditures for Fiscal Year 2018 $154,853,276 One Hundred Fifty Four Million Eight Hundred Fifty Three Thousand Two Hundred and Seventy Six Dollars 2. Council to approve the amended revenues and expenditures for Fiscal Year 2017 $116,445,331 One Hundred Sixteen Million Four Hundred Forty Five Thousand Three Hundred and Thirty Three Dollars On - G o i n g Tr a n s f e r s Tr a n s f e r s 1x e x p e n s e s De p a r t m e n t / D e s c r i p t i o n Pe r s o n n e l Op e r a t i n g In Ou t Op e r a t i n g Ca p i t a l Total FTE's Revenue Bl d g B u i l d i n g D e p a r t m e n t 4 8 0 , 0 0 7 $ 2 , 0 0 3 , 5 0 6 $ - $ ( 5 9 , 4 5 1 ) $ 2,424,062 $ 6 . 0 4,782,560 $ ED Ec o n o m i c D e v e l o p m e n t 12 8 , 1 1 1 $ 14 2 , 2 9 0 $ 27 , 4 8 9 $ 297,890 $ 1.0 Pl a n Pl a n n i n g 61 1 , 5 8 3 $ 55 , 2 1 9 $ - $ 666,802 $ 7.0 200,000 $ CD - A d m i n Co m m u n i t y D e v e l o p m e n t - A d m i n 22 6 , 5 1 0 $ 66 , 6 1 2 $ 76 , 2 0 8 $ 369,330 $ 2.0 Co m m . D e v . M e r i t P r o p o s a l @ 3 % - $ - $ To t a l F Y 2 0 1 8 B a s e B u d g e t 1, 4 4 6 , 2 1 1 $ 2, 2 6 7 , 6 2 7 $ 10 3 , 6 9 7 $ (5 9 , 4 5 1 ) $ - $ - $ 3,758,084 $ 16.0 4,982,560 $ To t a l F Y 2 0 1 7 B a s e B u d g e t 1, 3 8 1 , 7 9 0 $ 2, 0 3 8 , 9 0 0 $ 10 1 , 2 9 5 $ (5 7 , 2 5 4 ) $ 3,464,731 $ 16.0 3,715,000 $ Yr / Y r % C h a n g e 4. 6 6 % 11 . 2 2 % 2. 3 7 % 3. 8 4 % 8.47% 0.00% 34.12% Op e r a t i n g R e v e n u e A v a i l a b l e 1,224,476 $ FY 2 0 1 7 2 5 0 , 2 6 9 $ Yr / Y r % C h a n g e 3 8 9 . 2 6 % RE P L A C E M E N T S CD - A d m i n B o o k c a s e 20 0 $ 2 0 0 $ CD - A d m i n Bo o k c a s e 20 0 $ 200 $ CD - A d m i n De s k C h a i r 20 0 $ 200 $ Bl d g De s k t o p - L e n o v o E 3 1 - 1 0 0 6 7 9 2, 1 5 0 $ 2,150 $ Pl a n De s k t o p - L e n o v o E 3 1 - 1 0 0 6 8 0 2, 1 5 0 $ 2,150 $ Pl a n De s k t o p - L e n o v o E 3 1 - 1 0 0 6 8 1 1, 5 5 0 $ 1,550 $ Pl a n La p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 2 8 1, 5 5 0 $ 1,550 $ - $ To t a l R e p l a c e m e n t s - $ - $ - $ - $ 8, 0 0 0 $ - $ 8,000 $ -$ Re v e n u e A v a i l a b l e a f t e r R e p l a c e m e n t s 1,216,476 $ FY 2 0 1 7 2 4 3 , 6 1 9 $ Yr / Y r % C h a n g e 3 9 9 . 3 4 % EN H A N C E M E N T S Bl d g P e r s o n n e l R e c l a s s i f i c a t i o n 4 , 2 4 2 $ 4,242 $ Pl a n Pe r s o n n e l R e c l a s s i f i c a t i o n 2, 1 1 1 $ 2,111 $ Pl a n # 1 As s o c i a t e C i t y P l a n n e r 83 , 9 4 1 $ 2, 8 4 5 $ 2, 7 9 0 $ 89,576 $ 1.0 Pl a n # 2 Gr o w t h G o a l s / C o n P l a n C o n s u l t a n t - $ - $ CD - A d m i n Pe r s o n n e l R e c l a s s i f i c a t i o n 1, 9 0 9 $ 1,909 $ CD - A d m i n In t e r f u n d T r a n s f e r s 10 , 2 6 9 $ 10,269 $ To t a l E n h a n c e m e n t s 92 , 2 0 3 $ 2, 8 4 5 $ 10 , 2 6 9 $ - $ 2, 7 9 0 $ - $ 108,107 $ 1.0 -$ TO T A L F Y 2 0 1 8 E X P E N D I T U R E S 1, 5 3 8 , 4 1 4 $ 2, 2 7 0 , 4 7 2 $ 11 3 , 9 6 6 $ (5 9 , 4 5 1 ) $ 10 , 7 9 0 $ - $ 3,874,191 $ 17.0 FY 2 0 1 8 C O M M U N I T Y D E V E L O P M E N T B U D G E T R E Q U E S T S U M M A R Y 7/ 2 5 / 2 0 1 7 9 : 5 1 A M 1 o f 2 F: \ B U D G E T \ F Y 2 0 1 8 \ F Y 2 0 1 8 B u d g e t S u m m a r y On - G o i n g Tr a n s f e r s Tr a n s f e r s 1x e x p e n s e s De p a r t m e n t / D e s c r i p t i o n Pe r s o n n e l Op e r a t i n g In Ou t Op e r a t i n g Ca p i t a l Total FTE's Revenue FY 2 0 1 8 C O M M U N I T Y D E V E L O P M E N T B U D G E T R E Q U E S T S U M M A R Y Ca r r y f o r w a r d 38,500 $ Ne w V e h i c l e s - TO T A L F Y 2 0 1 8 E X P E N D I T U R E S 3,912,691 $ TOTAL FY2018 REVENUE 4,982,560 $ Es t 9 / 3 0 / 2 0 1 7 Pr o j e c t e d E n d FY 2 0 1 8 U s e o f Pr o j e c t e d E n d TO T A L F Y 2 0 1 8 E X P E N D I T U R E S 3,874,191 $ Fu n d B a l a n c e Fu n d B a l a n c e s Fu n d B a l a n c e Fu n d B a l a n c e % C h a n g e Ca p i t a l I m p r o v e m e n t F u n d 7 , 9 2 6 , 2 9 9 $ 1 , 1 0 8 , 3 6 9 $ 9 , 0 3 4 , 6 6 8 $ 1 3 . 9 8 % DIFFERENCE 1,108,369 $ Use of Fund Balance - (Over) Under Budget 1,108,369 $ NO T E S f o r C o m m u n i t y D e v e l o p m e n t 50 % o f D e v e l o p m e n t S e r v i c e s M a n a g e r P e r s o n n e l E x p e n se s p l i t w i t h E n t e r p r i s e F u n d Transfer to CIP Fund 1,108,369 $ 50 % o f M a y o r ' s O f f i c e A s s i s t a n t P e r s o n n e l E x p e n s e s pl i t w i t h E c o n o m i c D e v e l o p m e n t IM P A C T O N F U N D B A L A N C E 7/ 2 5 / 2 0 1 7 9 : 5 1 A M 2 o f 2 F: \ B U D G E T \ F Y 2 0 1 8 \ F Y 2 0 1 8 B u d g e t S u m m a r y On - G o i n g Tr a n s f e r s Tr a n s f e r s 1x e x p e n s e s De p a r t m e n t / D e s c r i p t i o n Pe r s o n n e l Op e r a t i n g In Ou t Op e r a t i n g Ca p i t a l Total FTE's Revenue MU B S M U B S 44 8 , 9 4 1 $ 6 3 3 , 4 5 5 $ 1,082,396 $ 7 . 0 702,323 $ PW P u b l i c W o r k s 3 , 6 9 7 , 4 5 8 $ 1 , 0 8 8 , 6 1 7 $ 3 0 2 , 9 0 8 $ 5,088,983 $ 4 1 . 0 150,000 $ Wa t e r W a t e r 1, 8 7 3 , 7 9 4 $ 2 , 1 8 7 , 4 6 9 $ 1 , 0 5 9 , 2 9 6 $ 5,120,559 $ 2 5 . 0 8,958,350 $ WW W a s t e W a t e r 2 , 8 5 1 , 2 7 5 $ 3 , 0 3 2 , 9 0 4 $ 1 , 0 5 9 , 2 9 6 $ 6,943,475 $ 3 8 . 0 16,932,215 $ EF M e r i t P r o p o s a l @ 3 % - $ - $ To t a l F Y 2 0 1 8 B a s e B u d g e t 8, 8 7 1 , 4 6 8 $ 6, 9 4 2 , 4 4 5 $ 2, 4 2 1 , 5 0 0 $ - $ - $ - $ 18,235,413 $ 111.0 26,742,888 $ To t a l F Y 2 0 1 7 B a s e B u d g e t 8, 4 3 3 , 2 5 5 $ 6, 6 7 7 , 6 2 0 $ 2, 2 6 4 , 2 4 6 $ $ - 17,375,121 $ 108.0 32,490,274 $ Yr / Y r % C h a n g e 5. 2 0 % 3. 9 7 % 6. 9 5 % 4.95% 2.78% -17.69% - $ To t a l F Y 2 0 1 8 F u n d T r a n s f e r s - $ - $ - $ - $ - $ - $ - $ - -$ Op e r a t i n g R e v e n u e A v a i l a b l e 8,507,475 $ FY 2 0 1 7 1 5 , 1 1 5 , 1 5 3 $ Yr / Y r % C h a n g e - 4 3 . 7 2 % RE P L A C E M E N T S PW L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 0 7 1, 5 5 0 $ 1 , 5 5 0 $ PW L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 2 9 1, 5 5 0 $ 1 , 5 5 0 $ PW L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 3 1 1, 5 5 0 $ 1 , 5 5 0 $ PW P r i n t e r - H P C o l o r L a s e r J e t C P 2 0 2 5 n 50 0 $ 5 0 0 $ PW H P C o l o r L a s e r J e t 3 6 0 0 d n 2 1, 0 0 0 $ 1 , 0 0 0 $ Wa t e r D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 8 4 1, 5 5 0 $ 1 , 5 5 0 $ Wa t e r L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 0 8 1, 5 5 0 $ 1 , 5 5 0 $ Wa t e r L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 1 7 1, 5 5 0 $ 1 , 5 5 0 $ Wa t e r L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 1 8 1, 5 5 0 $ 1 , 5 5 0 $ Wa t e r L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 2 0 1, 5 5 0 $ 1 , 5 5 0 $ Wa t e r L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 2 1 1, 8 5 0 $ 1 , 8 5 0 $ Wa t e r L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 2 2 1, 5 5 0 $ 1 , 5 5 0 $ Wa t e r L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 2 3 1, 8 5 0 $ 1 , 8 5 0 $ Wa t e r L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 2 5 1, 8 5 0 $ 1 , 8 5 0 $ Wa t e r L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 4 7 1, 5 5 0 $ 1 , 5 5 0 $ Wa t e r L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 1 6 1, 5 5 0 $ 1 , 5 5 0 $ Wa t e r W a t e r M a i n R e p l a c e m e n t s 1, 2 0 0 , 0 0 0 $ 1 , 2 0 0 , 0 0 0 $ Wa t e r G M C 1 / 2 T o n P i c k u p 38 , 0 0 0 $ 3 8 , 0 0 0 $ Wa t e r F o r d R a n g e r / C o m p a c t P i c k u p 30 , 0 0 0 $ 3 0 , 0 0 0 $ WW D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 6 0 1, 0 5 0 $ 1 , 0 5 0 $ WW D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 6 1 1, 0 5 0 $ 1 , 0 5 0 $ WW D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 6 2 1, 0 5 0 $ 1 , 0 5 0 $ FY 2 0 1 8 E N T E R P R I S E F U N D B U D G E T R E Q U E S T S U M M A R Y 7/ 2 5 / 2 0 1 7 9 : 5 1 A M 1 o f 4 F: \ B U D G E T \ F Y 2 0 1 8 \ F Y 2 0 1 8 B u d g e t S u m m a r y On - G o i n g Tr a n s f e r s Tr a n s f e r s 1x e x p e n s e s De p a r t m e n t / D e s c r i p t i o n Pe r s o n n e l Op e r a t i n g In Ou t Op e r a t i n g Ca p i t a l Total FTE's Revenue FY 2 0 1 8 E N T E R P R I S E F U N D B U D G E T R E Q U E S T S U M M A R Y WW D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 7 1 1, 0 5 0 $ 1 , 0 5 0 $ WW D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 8 6 1, 5 5 0 $ 1 , 5 5 0 $ WW D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 8 8 1, 5 5 0 $ 1 , 5 5 0 $ WW D e s k t o p - L e n o v o E 3 1 - 1 0 0 7 0 2 1, 5 5 0 $ 1 , 5 5 0 $ WW D e s k t o p - L e n o v o E 3 1 - 1 0 0 7 3 4 1, 5 5 0 $ 1 , 5 5 0 $ WW L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 3 2 1, 5 5 0 $ 1 , 5 5 0 $ WW L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 3 3 1, 5 5 0 $ 1 , 5 5 0 $ WW L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 3 3 4 1, 5 5 0 $ 1 , 5 5 0 $ WW P r i n t e r - H P L a s e r J e t C P 1 5 1 8 n i 30 0 $ 3 0 0 $ WW W i r e l e s s A P s 3, 5 0 0 $ 3 , 5 0 0 $ WW D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 8 9 1, 5 5 0 $ 1 , 5 5 0 $ WW S e w e r M a i n R e p l a c e m e n t s 1, 7 5 0 , 0 0 0 $ 1 , 7 5 0 , 0 0 0 $ WW K o h l e r 2 4 0 V A C , 1 - p h a s e , 1 k W , p o r t a b l e t r a i l e r m o u nt e d g e n e r a t o r 30 , 0 0 0 $ 3 0 , 0 0 0 $ WW U V b u l b s a n d a s s o c i a t e d p a r t s 30 , 0 0 0 $ 3 0 , 0 0 0 $ WW 2 0 1 5 C C T V V a n C a b l e 10 , 0 0 0 $ 1 0 , 0 0 0 $ WW D i v e r s i o n S t r u c t u r e R e p l a c e m e n t s 50 , 0 0 0 $ 5 0 , 0 0 0 $ - $ To t a l R e p l a c e m e n t s - $ - $ - $ - $ 12 4 , 5 0 0 $ 3, 0 5 8 , 0 0 0 $ 3,182,500 $ -$ Re v e n u e A v a i l a b l e a f t e r R e p l a c e m e n t s 5,324,975 $ FY 2 0 1 7 1 2 , 7 1 6 , 6 0 3 $ Yr / Y r % C h a n g e - 5 8 . 1 3 % Ad d i t i o n a l R e v e n u e f r o m G r o w t h 11,718,680 $ To t a l R e v e n u e A v a i l a b l e f o r E n h a n c e m e n t s 17,043,655 $ EN H A N C E M E N T S MU B S # 1 U t i l i t y B i l l i n g L e a d A c c o u n t C l e r k 7 1 , 2 8 5 $ 1 , 8 8 5 $ 10 , 2 5 0 $ 8 3 , 4 2 0 $ 1 . 0 MU B S S U B T O T A L S 71 , 2 8 5 $ 1, 8 8 5 $ - $ - $ 10 , 2 5 0 $ - $ 83,420 $ 1.0 -$ PW # 1 P u b l i c W o r k s I n s p e c t o r I 6 8 , 8 2 6 $ 4 , 8 6 0 $ 5, 7 8 0 $ 3 5 , 0 0 0 $ 1 1 4 , 4 6 6 $ 1 . 0 PW # 2 A d d r e s s i n g T e c h n i c i a n 5 8 , 2 4 5 $ 1 , 2 6 0 $ 2, 6 3 0 $ 6 2 , 1 3 5 $ 1 . 0 PW # 3 D e v e l o p m e n t A n a l y s t I 6 7 , 3 1 4 $ 7 8 0 $ 2, 8 3 0 $ 7 0 , 9 2 4 $ 1 . 0 PW P e r s o n n e l R e c l a s s i f i c a t i o n s 5 , 4 4 1 $ 5,441 $ PW I n t e r f u n d T r a n s f e r s 18 , 3 4 4 $ 18,344 $ - $ PU B L I C W O R K S S U B T O T A L S 19 9 , 8 2 6 $ 6, 9 0 0 $ 18 , 3 4 4 $ - $ 11 , 2 4 0 $ 35 , 0 0 0 $ 271,310 $ 3.0 -$ Wa t e r # 1 W a t e r Q u a l i t y S p e c i a l i s t I I 7 0 , 8 0 4 $ 2 , 3 8 5 $ 3, 3 5 0 $ - $ 7 6 , 5 3 9 $ 1 . 0 Wa t e r # 2 W a t e r S y s t e m C o r r o s i o n C o n t r o l T r e a t m e n t S t ud y 10 0 , 0 0 0 $ 1 0 0 , 0 0 0 $ 7/ 2 5 / 2 0 1 7 9 : 5 1 A M 2 o f 4 F: \ B U D G E T \ F Y 2 0 1 8 \ F Y 2 0 1 8 B u d g e t S u m m a r y On - G o i n g Tr a n s f e r s Tr a n s f e r s 1x e x p e n s e s De p a r t m e n t / D e s c r i p t i o n Pe r s o n n e l Op e r a t i n g In Ou t Op e r a t i n g Ca p i t a l Total FTE's Revenue FY 2 0 1 8 E N T E R P R I S E F U N D B U D G E T R E Q U E S T S U M M A R Y Wa t e r # 3 S C A D A S y s t e m U p g r a d e s 30 0 , 0 0 0 $ 3 0 0 , 0 0 0 $ Wa t e r # 4 W a t e r S y s t e m S e c u r i t y U p g r a d e s 10 0 , 0 0 0 $ 1 0 0 , 0 0 0 $ Wa t e r # 5 W e l l 1 5 R e c o n s t r u c t i o n 30 0 , 0 0 0 $ 3 0 0 , 0 0 0 $ Wa t e r # 6 V a l v e M a i n t e n a n c e V e h i c l e 2, 8 2 0 $ 14 0 , 0 0 0 $ 1 4 2 , 8 2 0 $ Wa t e r # 7 W a t e r M a i n E x t e n s i o n s 2, 2 0 0 , 0 0 0 $ 2 , 2 0 0 , 0 0 0 $ Wa t e r # 8 W e l l 3 2 90 0 , 0 0 0 $ 9 0 0 , 0 0 0 $ Wa t e r # 9 W e l l 3 3 45 0 , 0 0 0 $ 4 5 0 , 0 0 0 $ Wa t e r # 1 0 W e l l 2 2 W a t e r T r e a t m e n t 90 0 , 0 0 0 $ 9 0 0 , 0 0 0 $ Wa t e r # 1 1 W e l l 2 8 W a t e r T r e a t m e n t 80 0 , 0 0 0 $ 8 0 0 , 0 0 0 $ Wa t e r P e r s o n n e l R e c l a s s i f i c a t i o n s 2 , 8 8 3 $ 2,883 $ Wa t e r I n t e r f u n d T r a n s f e r 19 9 , 6 1 9 $ 199,619 $ - $ WA T E R S U B T O T A L S 73 , 6 8 7 $ 5, 2 0 5 $ 19 9 , 6 1 9 $ - $ 10 3 , 3 5 0 $ 6, 0 9 0 , 0 0 0 $ 6,471,861 $ 1.0 -$ WW # 1 W R R F C a p a c i t y U p g r a d e s 20 , 4 0 0 , 0 0 0 $ 2 0 , 4 0 0 , 0 0 0 $ WW # 2 W R R F H e a d w o r k s U p g r a d e s w i t h O d o r C o n t r o l 6, 6 5 0 , 0 0 0 $ 6 , 6 5 0 , 0 0 0 $ WW # 3 S C A D A C o n t r o l a n d T e l e m e t r y U p g r a d e s 25 , 0 0 0 $ 2 5 , 0 0 0 $ WW # 4 M e c h a n i c I I 69 , 2 8 9 $ 8 7 0 $ 5, 3 3 0 $ 7 5 , 4 8 9 $ 1 . 0 WW # 5 S e w e r L i n e E x t e n s i o n s 1, 1 6 0 , 0 0 0 $ 1 , 1 6 0 , 0 0 0 $ WW # 6 W R R F E m e r g e n c y P u m p 55 , 0 0 0 $ 5 5 , 0 0 0 $ WW # 7 W R R F T e r t i a r y F i l t e r B u i l d i n g A C r a n e 10 0 , 0 0 0 $ 1 0 0 , 0 0 0 $ WW # 8 W R R F O p e r a t i o n s C o m p u t e r s 3, 6 0 0 $ 3 , 6 0 0 $ WW P e r s o n n e l R e c l a s s i f i c a t i o n 2 , 3 6 7 $ 2,367 $ WW I n t e r f u n d T r a n s f e r 19 9 , 6 1 9 $ 199,619 $ - $ WA S T E W A T E R S U B T O T A L S 71 , 6 5 6 $ 87 0 $ 19 9 , 6 1 9 $ - $ 8, 9 3 0 $ 28 , 3 9 0 , 0 0 0 $ 28,671,075 $ 1.0 -$ To t a l E n h a n c e m e n t s 41 6 , 4 5 4 $ 14 , 8 6 0 $ 41 7 , 5 8 2 $ - $ 13 3 , 7 7 0 $ 34 , 5 1 5 , 0 0 0 $ 35,497,666 $ 6.0 TO T A L F Y 2 0 1 8 E X P E N D I T U R E S 9, 2 8 7 , 9 2 2 $ 6, 9 5 7 , 3 0 5 $ 2, 8 3 9 , 0 8 2 $ - $ 25 8 , 2 7 0 $ 37 , 5 7 3 , 0 0 0 $ 56,915,579 $ 117.0 Ca r r y f o r w a r d 3 3 , 1 6 7 , 2 6 6 $ Ne w V e h i c l e s 2 . 0 0 TO T A L F Y 2 0 1 8 E X P E N D I T U R E S 90,082,845 $ TO T A L F Y 2 0 1 8 R E V E N U E 3 8 , 4 6 1 , 5 6 8 $ Es t 9 / 3 0 / 2 0 1 7 Pr o j e c t e d E n d FY 2 0 1 8 U s e o f Pr o j e c t e d E n d TO T A L F Y 2 0 1 8 E X P E N D I T U R E S 5 6 , 9 1 5 , 5 7 9 $ Fu n d B a l a n c e Fu n d B a l a n c e s Fu n d B a l a n c e Fu n d B a l a n c e % C h a n g e En t e r p r i s e F u n d 8 , 0 2 4 , 3 5 7 $ ( 1 8 , 4 5 4 , 0 1 1 ) $ ( 1 0 , 4 2 9 , 6 5 4 ) $ - 2 2 9 . 9 7 % DIFFERENCE (18,454,011) $ IM P A C T O N F U N D B A L A N C E 7/ 2 5 / 2 0 1 7 9 : 5 1 A M 3 o f 4 F: \ B U D G E T \ F Y 2 0 1 8 \ F Y 2 0 1 8 B u d g e t S u m m a r y On - G o i n g Tr a n s f e r s Tr a n s f e r s 1x e x p e n s e s De p a r t m e n t / D e s c r i p t i o n Pe r s o n n e l Op e r a t i n g In Ou t Op e r a t i n g Ca p i t a l Total FTE's Revenue FY 2 0 1 8 E N T E R P R I S E F U N D B U D G E T R E Q U E S T S U M M A R Y Use of Fund Balance 18,454,011 $ (Over) Under Budget -$ NO T E S f o r E n t e r p r i s e F u n d 15 % o f M a y o r D e p a r t m e n t P e r s o n n e l E x p e n s e s p l i t w i t h E n t e r p r i s e F u n d 50 % o f F i n a n c e D e p a r t m e n t P e r s o n n e l a n d O p e r a t i n g E xp e n s e s p l i t w i t h E n t e r p r i s e F u n d 50 % o f I T D e p a r t m e n t P e r s o n n e l a n d O p e r a t i n g E x p e n s e s p l i t w i t h E n t e r p r i s e F u n d 7/ 2 5 / 2 0 1 7 9 : 5 1 A M 4 o f 4 F: \ B U D G E T \ F Y 2 0 1 8 \ F Y 2 0 1 8 B u d g e t S u m m a r y Impact Fees On - G o i n g T r a n s f e r s T r a n s f e r s 1 x e x p e n s e s Unrestricted Restricted Total De p a r t m e n t / D e s c r i p t i o n Pe r s o n n e l Op e r a t i n g In Ou t Op e r a t i n g Ca p i t a l To t a l FT E ' s Revenue Revenue Revenue Cl e r k s C i t y C l e r k 59 6 , 8 9 2 $ 8 4 , 5 3 8 $ - $ 68 1 , 4 3 0 $ 8 . 0 C. H a l l C i t y H a l l 16 2 , 3 3 1 $ 4 4 9 , 9 1 3 $ ( 3 3 8 , 6 8 9 ) $ 27 3 , 5 5 5 $ 2 . 0 Co u n c C o u n c i l 16 3 , 2 5 8 $ 1 6 , 2 5 5 $ - $ 17 9 , 5 1 3 $ 6 . 0 Fi n F i n a n c e 83 4 , 3 8 2 $ 1 3 7 , 6 2 4 $ ( 4 8 6 , 0 0 3 ) $ 48 6 , 0 0 3 $ 9 . 0 HR H u m a n R e s o u r c e s 48 2 , 5 5 7 $ 2 0 8 , 1 0 0 $ ( 3 1 2 , 8 2 9 ) $ 37 7 , 8 2 8 $ 5 . 0 IT I n f o r m a t i o n T e c h n o l o g y 1 , 3 6 3 , 0 7 0 $ 3 4 9 , 3 8 8 $ ( 8 5 6 , 2 2 9 ) $ 85 6 , 2 2 9 $ 1 5 . 0 Le g a l L e g a l 69 1 , 2 2 5 $ 1 3 9 , 2 0 5 $ ( 4 1 5 , 2 1 5 ) $ 41 5 , 2 1 5 $ 5 . 0 Ma y o r M a y o r s O f f i c e 44 6 , 1 1 9 $ 6 0 , 5 0 4 $ ( 7 5 , 8 0 6 ) $ 43 0 , 8 1 7 $ 5 . 0 O. G o v . O t h e r G o v e r n m e n t 21 4 , 6 4 1 $ 4 8 1 , 2 4 4 $ ( 1 0 7 , 3 2 1 ) $ 58 8 , 5 6 4 $ 2 . 5 3 9 , 1 7 0 , 4 5 7 $ St r . L t s . S t r e e t L i g h t i n g - $ 3 5 5 , 6 0 0 $ - $ 35 5 , 6 0 0 $ - AD M I N S U B T O T A L 4 , 9 5 4 , 4 7 5 $ 2 , 2 8 2 , 3 7 1 $ - $ ( 2 , 5 9 2 , 0 9 2 ) $ - $ - $ 4 , 6 4 4 , 7 5 4 $ 5 7 . 5 Fi r e F i r e D e p a r t m e n t 1 0 , 7 3 1 , 3 7 3 $ 1 , 3 0 3 , 7 8 7 $ 7 6 , 6 8 0 $ 12 , 1 1 1 , 8 4 0 $ 8 8 . 5 5 6 0 , 0 0 0 $ Pa r k s P a r k s & R e c r e a t i o n 2 , 8 9 0 , 4 8 7 $ 1 , 8 7 2 , 4 4 4 $ 4 9 , 6 6 5 $ 4, 8 1 2 , 5 9 6 $ 3 1 . 0 1 , 0 3 8 , 0 0 0 $ PD P o l i c e 14 , 0 6 1 , 5 4 2 $ 2 , 4 2 6 , 9 9 9 $ 16 , 4 8 8 , 5 4 1 $ 1 3 2 . 5 1 9 6 , 4 3 6 $ PD M a r k e t A d j u s t m e n t N / A - $ GF M e r i t P r o p o s a l @ 3 % - $ - $ 15,000 $ Pr o p e r t y T a x I n c r e a s e - 3 % 842,910 $ To t a l F Y 2 0 1 8 B a s e B u d g e t 3 2 , 6 3 7 , 8 7 7 $ 7 , 8 8 5 , 6 0 1 $ 1 2 6 , 3 4 5 $ ( 2 , 5 9 2 , 0 9 2 ) $ - $ - $ 3 8 , 0 5 7 , 7 3 1 $ 3 0 9 . 5 4 0 , 0 1 3 , 3 6 7 $ 1,809,436 $ 41,822,803 $ To t a l F Y 2 0 1 7 B a s e B u d g e t 28 , 6 9 2 , 5 0 4 $ 7, 2 7 2 , 3 8 6 $ 12 0 , 3 8 2 $ (2 , 4 2 8 , 6 6 7 ) $ 33 , 6 5 6 , 6 0 5 $ 27 4 . 5 37,869,502 $ 1,809,436 $ 39,678,938 $ Yr / Y r % C h a n g e 13 . 7 5 % 8. 4 3 % 4. 9 5 % 6. 7 3 % 13 . 0 8 % 12 . 7 5 % 5.66% 0.00% 5.40% Ca p i t a l I m p r o v e m e n t F u n d T r a n s f e r 12 5 , 4 9 9 $ 1 2 5 , 4 9 9 $ Pu b l i c S a f e t y F u n d T r a n s f e r 28 0 , 9 7 0 $ 2 8 0 , 9 7 0 $ To t a l F Y 2 0 1 8 F u n d T r a n s f e r s - $ - $ - $ - $ - $ 4 0 6 , 4 6 9 $ 4 0 6 , 4 6 9 $ - - $ -$ -$ Op e r a t i n g R e v e n u e A v a i l a b l e 1 , 5 4 9 , 1 6 7 $ FY 2 0 1 7 4 , 2 1 2 , 8 9 7 $ Yr / Y r % C h a n g e - 6 3 . 2 3 % RE P L A C E M E N T S Cl e r k s D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 5 7 1, 0 5 0 $ 1 , 0 5 0 $ -$ C. H a l l D e s k t o p - L e n o v o E 3 1 - 1 0 9 0 0 9 1, 0 5 0 $ 1 , 0 5 0 $ -$ C. H a l l C o u n c i l C h a m b e r s W o o d w o r k M a i n t e n a n c e - $ - $ -$ Fi n D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 8 5 1, 8 5 0 $ 1 , 8 5 0 $ -$ Fi n D e s k t o p - L e n o v o E 3 1 - 1 0 0 7 0 4 1, 8 5 0 $ 1 , 8 5 0 $ -$ Fi n D e s k t o p - L e n o v o E 3 1 - 1 0 0 7 0 5 1, 8 5 0 $ 1 , 8 5 0 $ -$ Fi r e A p p l e i P a d I I 1 6 G B M C 7 6 9 L L 80 0 $ 8 0 0 $ 8 8 $ 88 $ Fi r e A p p l e i P a d 1 6 G B M C 7 6 9 L 80 0 $ 8 0 0 $ 8 8 $ 88 $ Fi r e A p p l e i P a d 3 2 G B M C 7 7 0 L L 80 0 $ 8 0 0 $ 8 8 $ 88 $ Fi r e D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 8 2 1, 0 5 0 $ 1 , 0 5 0 $ 1 1 6 $ 116 $ Fi r e D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 8 3 1, 0 5 0 $ 1 , 0 5 0 $ 1 1 6 $ 116 $ Fi r e D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 9 3 1, 0 5 0 $ 1 , 0 5 0 $ 1 1 6 $ 116 $ Fi r e D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 9 4 1, 0 5 0 $ 1 , 0 5 0 $ 1 1 6 $ 116 $ Fi r e D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 9 9 1, 0 5 0 $ 1 , 0 5 0 $ 1 1 6 $ 116 $ Fi r e D e s k t o p - L e n o v o E 3 1 - 1 0 0 7 0 0 1, 0 5 0 $ 1 , 0 5 0 $ 1 1 6 $ 116 $ Fi r e A p p l e i P a d 3 r d G e n L T E 6 4 G B G S M / C D M A 80 0 $ 8 0 0 $ 8 8 $ 88 $ FY 2 0 1 8 G E N E R A L F U N D B U D G E T R E Q U E S T S U M M A R Y 7/ 2 5 / 2 0 1 7 9 : 5 0 A M 1 o f 5 F:\BUDGET\FY2018\FY2018 Budget Summary Impact Fees On - G o i n g T r a n s f e r s T r a n s f e r s 1 x e x p e n s e s Unrestricted Restricted Total De p a r t m e n t / D e s c r i p t i o n Pe r s o n n e l Op e r a t i n g In Ou t Op e r a t i n g Ca p i t a l To t a l FT E ' s Revenue Revenue Revenue FY 2 0 1 8 G E N E R A L F U N D B U D G E T R E Q U E S T S U M M A R Y Fi r e M D T - G e t a c S 4 0 0 - 0 9 6 1 7 4, 0 0 0 $ 4 , 0 0 0 $ 4 4 0 $ 440 $ Fi r e D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 9 8 1, 0 5 0 $ 1 , 0 5 0 $ 1 1 6 $ 116 $ Fi r e A p p l e i P a d 3 r d G e n L T E 3 2 G B G S M / C D M A 80 0 $ 8 0 0 $ 8 8 $ 88 $ Fi r e A p p l e i P a d 3 r d G e n L T E 6 4 G B G S M / C D M A 80 0 $ 8 0 0 $ 8 8 $ 88 $ Fi r e A p p l e i P a d I I 3 2 G B M C 7 6 3 L L 80 0 $ 8 0 0 $ 8 8 $ 88 $ Fi r e F i r e S t a t i o n # 1 P a i n t 3, 6 5 0 $ 3 , 6 5 0 $ 4 0 2 $ 402 $ Fi r e F i r e S t a t i o n # 2 P a i n t 1, 5 0 0 $ 1 , 5 0 0 $ 1 6 5 $ 165 $ Fi r e F i r e S t a t i o n # 3 P a i n t 1, 5 0 0 $ 1 , 5 0 0 $ 1 6 5 $ 165 $ Fi r e F i r e S t a t i o n # 1 E q u i p m e n t a n d S u p p l i e s 19 , 4 1 8 $ 1 9 , 4 1 8 $ 2 , 1 3 6 $ 2,136 $ Fi r e F i r e S t a t i o n # 2 E q u i p m e n t a n d S u p p l i e s 18 , 6 0 1 $ 1 8 , 6 0 1 $ 2 , 0 4 6 $ 2,046 $ Fi r e F i r e S t a t i o n # 3 E q u i p m e n t a n d S u p p l i e s 20 , 0 0 0 $ 2 0 , 0 0 0 $ 2 , 2 0 0 $ 2,200 $ Fi r e F i r e S t a t i o n # 4 E q u i p m e n t a n d S u p p l i e s 19 , 0 8 6 $ 1 9 , 0 8 6 $ 2 , 0 9 9 $ 2,099 $ Fi r e F i r e S t a t i o n # 5 E q u i p m e n t a n d S u p p l i e s 16 , 1 9 5 $ 1 6 , 1 9 5 $ 1 , 7 8 1 $ 1,781 $ Fi r e H y d r a u l i c R e s c u e S p r e a d e r 10 , 8 0 0 $ 1 0 , 8 0 0 $ 1 , 1 8 8 $ 1,188 $ Fi r e H y d r a u l i c R e s c u e C u t t e r 9, 7 0 0 $ 9 , 7 0 0 $ 1 , 0 6 7 $ 1,067 $ Fi r e T h e r m a l I m a g i n g C a m e r a 12 , 5 0 0 $ 1 2 , 5 0 0 $ 1 , 3 7 5 $ 1,375 $ Fi r e R e p l a c e M F 0 1 8 - 2 0 0 6 P i e r c e D a s h V I N # 0 0 6 3 5 7 55 0 , 0 0 0 $ 5 5 0 , 0 0 0 $ - $ -$ Fi r e R e p l a c e M F 0 2 0 - 2 0 0 7 F o r d E x p l o r e r V I N # A 3 6 6 0 2 32 , 2 2 5 $ 3 2 , 2 2 5 $ - $ -$ HR D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 9 0 1, 0 5 0 $ 1 , 0 5 0 $ -$ HR A p p l e i P a d 4 t h . G e n 3 2 G B 80 0 $ 8 0 0 $ -$ HR P r i n t e r - H P L a s e r J e t C P 2 0 2 5 d n 50 0 $ 5 0 0 $ -$ IT D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 6 6 1, 0 5 0 $ 1 , 0 5 0 $ -$ IT D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 6 9 1, 0 5 0 $ 1 , 0 5 0 $ -$ IT D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 9 2 1, 0 5 0 $ 1 , 0 5 0 $ -$ IT L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 0 9 1, 5 5 0 $ 1 , 5 5 0 $ -$ IT L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 1 0 1, 5 5 0 $ 1 , 5 5 0 $ -$ IT S e r v e r - D e l l P o w e r E d g e R 7 2 0 - 1 0 0 8 6 9 10 , 0 0 0 $ 1 0 , 0 0 0 $ -$ IT S e r v e r - D e l l P o w e r E d g e R 7 2 0 - 1 0 0 8 7 0 10 , 0 0 0 $ 1 0 , 0 0 0 $ -$ IT S e r v e r - D e l l P o w e r E d g e R 7 2 0 - 1 0 0 8 7 1 10 , 0 0 0 $ 1 0 , 0 0 0 $ -$ IT S A N - E M C V N X 5 3 0 0 - 1 0 0 7 5 4 15 0 , 0 0 0 $ 1 5 0 , 0 0 0 $ -$ IT S A N - E M C V N X 5 3 0 0 - 3 0 0 1 0 0 15 0 , 0 0 0 $ 1 5 0 , 0 0 0 $ -$ IT S o f t w a r e - W i n d o w s S e r v e r 2 0 0 8 R 2 70 , 0 0 0 $ 7 0 , 0 0 0 $ -$ IT S w i t c h - H P P r o c u r v e 5 4 0 6 z l - 1 0 0 7 5 2 25 , 0 0 0 $ 2 5 , 0 0 0 $ -$ IT S w i t c h - H P P r o c u r v e 5 4 0 6 z l - 1 0 0 7 6 4 25 , 0 0 0 $ 2 5 , 0 0 0 $ -$ IT R S A T o k e n s 3, 0 0 0 $ 3 , 0 0 0 $ -$ Le g a l D e s k t o p - L e n o v o E 3 1 - 1 0 0 7 0 3 1, 0 5 0 $ 1 , 0 5 0 $ -$ Le g a l A p p l e i P a d 4 t h . G e n L T E 3 2 G B 80 0 $ 8 0 0 $ -$ Le g a l A p p l e i P a d M i n i L T E 3 2 G B 80 0 $ 8 0 0 $ -$ Le g a l P r i n t e r - H P L a s e r J e t C P 1 5 1 8 n i 30 0 $ 3 0 0 $ -$ Ma y o r D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 7 0 2, 1 5 0 $ 2 , 1 5 0 $ -$ Ma y o r D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 9 1 1, 0 5 0 $ 1 , 0 5 0 $ -$ Ma y o r A p p l e i P a d 4 t h . G e n L T E 3 2 G B 80 0 $ 8 0 0 $ -$ Ma y o r P r o j e c t o r - N E C N P 6 0 0 S 2, 5 0 0 $ 2 , 5 0 0 $ -$ O. G o v . H V A C s p l i t s y s t e m 12 , 6 0 0 $ 1 2 , 6 0 0 $ -$ Pa r k s D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 9 5 1, 0 5 0 $ 1 , 0 5 0 $ -$ Pa r k s D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 9 6 1, 0 5 0 $ 1 , 0 5 0 $ -$ Pa r k s D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 9 7 1, 0 5 0 $ 1 , 0 5 0 $ -$ Pa r k s P r i n t e r - H P C o l o r L a s e r J e t P r o 4 0 0 M F P M 4 7 5 d n 1, 0 0 0 $ 1 , 0 0 0 $ -$ Pa r k s A i r C o n d i t i o n e r 5, 0 0 0 $ 5 , 0 0 0 $ -$ 7/ 2 5 / 2 0 1 7 9 : 5 0 A M 2 o f 5 F:\BUDGET\FY2018\FY2018 Budget Summary Impact Fees On - G o i n g T r a n s f e r s T r a n s f e r s 1 x e x p e n s e s Unrestricted Restricted Total De p a r t m e n t / D e s c r i p t i o n Pe r s o n n e l Op e r a t i n g In Ou t Op e r a t i n g Ca p i t a l To t a l FT E ' s Revenue Revenue Revenue FY 2 0 1 8 G E N E R A L F U N D B U D G E T R E Q U E S T S U M M A R Y Pa r k s 2 0 0 1 F o r d E x p e d i t i o n V I N # A 7 9 9 2 6 29 , 0 0 0 $ 2 9 , 0 0 0 $ -$ Pa r k s S o u n d G a r d e n E q u i p m e n t a t A d v e n t u r e I s l a n d P l a y g r ou n d - S e t t l e r s P a r k . 15 , 0 0 0 $ 1 5 , 0 0 0 $ -$ Pa r k s A D A C o m p l i a n c e R e p a i r s 30 0 , 0 0 0 $ 3 0 0 , 0 0 0 $ -$ Pa r k s C h r i s t m a s i n M e r i d i a n E q u i p m e n t 14 , 0 0 0 $ 1 4 , 0 0 0 $ -$ Pa r k s H o m e c o u r t f a c i l i t y l i g h t f i x t u r e s , c o n v e r s i o n t o L E D s 40 , 0 0 0 $ 4 0 , 0 0 0 $ 2 7 , 0 0 0 $ 27,000 $ PD V i d e o M a n a g e m e n t S y s t e m - I n v i d i a D V R S y s t e m 68 , 9 0 0 $ 6 8 , 9 0 0 $ -$ PD D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 6 3 1, 0 5 0 $ 1 , 0 5 0 $ -$ PD D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 6 4 1, 0 5 0 $ 1 , 0 5 0 $ -$ PD D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 6 5 1, 5 5 0 $ 1 , 5 5 0 $ -$ PD D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 6 8 1, 0 5 0 $ 1 , 0 5 0 $ -$ PD D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 7 2 1, 0 5 0 $ 1 , 0 5 0 $ -$ PD D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 7 3 1, 0 5 0 $ 1 , 0 5 0 $ -$ PD D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 7 6 1, 8 5 0 $ 1 , 8 5 0 $ -$ PD D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 7 8 1, 8 5 0 $ 1 , 8 5 0 $ -$ PD D e s k t o p - L e n o v o E 3 1 - 1 0 0 6 8 7 1, 0 5 0 $ 1 , 0 5 0 $ -$ PD i P a d - A p p l e i P a d 4 t h . G e n L T E 3 2 G 2, 1 5 0 $ 2 , 1 5 0 $ -$ PD L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 3 6 1, 5 5 0 $ 1 , 5 5 0 $ -$ PD L a p t o p - D e l l L a t i t u d e E 5 5 3 0 - 1 0 0 7 3 7 1, 5 5 0 $ 1 , 5 5 0 $ -$ PD 2 0 1 2 C h e v r o l e t T a h o e - U n i t # 1 2 0 V I N # 2 1 7 3 1 0 54 , 0 0 0 $ 5 4 , 0 0 0 $ -$ PD 2 0 1 4 C h e v r o l e t C a p r i c e - U n i t # 1 3 5 V I N # 9 2 6 4 6 5 44 , 1 0 0 $ 4 4 , 1 0 0 $ -$ PD 2 0 1 0 D o d g e C h a r g e r - U n i t # 4 3 V I N # 1 0 8 3 6 5 38 , 5 0 0 $ 3 8 , 5 0 0 $ -$ PD P o l i c e S e r v i c e D o g " O d i n . " 9, 5 0 0 $ 9 , 5 0 0 $ -$ PD P o r t a b l e r a d i o m i c s 9, 8 4 4 $ 9 , 8 4 4 $ -$ PD R e p l a c e 1 1 b a l l i s t i c v e s t s 8, 7 3 4 $ 8 , 7 3 4 $ -$ PD W e a p o n s l i g h t s 1, 4 8 8 $ 1 , 4 8 8 $ -$ PD R e p l a c e 3 b a l l i s t i c s h i e l d s 19 , 1 0 0 $ 1 9 , 1 0 0 $ -$ PD 2 0 0 8 F o r d R a n g e r - U n i t # 1 0 V I N # A 9 2 3 9 2 28 , 0 0 0 $ 2 8 , 0 0 0 $ -$ PD R e p l a c e B a l i s t i c S W A T V e s t s a n d H e l m e t s 34 , 8 2 8 $ 3 4 , 8 2 8 $ -$ PD T r a i l e r V I N 4 A G A U 1 2 S 7 S C 0 2 0 9 1 8 - R a d a r T r a i l e r # 1 8, 5 0 0 $ 8 , 5 0 0 $ -$ PD C o u n t e r t o p o f S o u t h w o r k s t a t i o n i n P a t r o l 94 3 $ 9 4 3 $ -$ PD P D R o o f m e m b r a n c e 20 , 0 0 0 $ 2 0 , 0 0 0 $ -$ -$ To t a l R e p l a c e m e n t s - $ - $ - $ - $ 7 6 7 , 8 8 7 $ 1 , 2 2 5 , 9 2 5 $ 1 , 9 9 3 , 8 1 2 $ 4 3 , 4 8 9 $ -$ 43,489 $ Re v e n u e A v a i l a b l e a f t e r R e p l a c e m e n t s ( 4 4 4 , 6 4 5 ) $ FY 2 0 1 7 2 , 2 0 6 , 1 8 0 $ Yr / Y r % C h a n g e - 1 2 0 . 1 5 % Ad d i t i o n a l R e v e n u e f r o m G r o w t h 3, 1 7 6 , 3 6 0 $ To t a l R e v e n u e A v a i l a b l e f o r E n h a n c e m e n t s 2 , 7 7 5 , 2 0 4 $ EN H A N C E M E N T S C. H a l l # 1 B u i l d i n g M a i n t e n a n c e W o r k e r 6 6 , 7 9 6 $ 2 , 0 3 5 $ 3, 8 0 0 $ 7 2 , 6 3 1 $ 1 . 0 -$ C. H a l l # 2 C i t y H a l l P l a z a E l e c t r i c a l E n h a n c e m e n t 5, 8 0 0 $ 5 , 8 0 0 $ -$ C. H a l l I n t e r f u n d T r a n s f e r s (4 5 , 6 3 8 ) $ (4 5 , 6 3 8 ) $ -$ Fi n # 1 A d m i n i s t r a t i v e A s s i s t a n t 5 7 , 2 5 9 $ 1 , 8 8 5 $ 8, 5 0 0 $ 6 7 , 6 4 4 $ 1 . 0 -$ Fi n # 2 F i n a n c i a l A n a l y s t 83 , 1 0 4 $ 3 , 1 8 5 $ 8, 5 0 0 $ 9 4 , 7 8 9 $ 1 . 0 -$ Fi n # 3 M U B S c o u n t e r r e m o d e l ( C i t y H a l l i t e m ) 33 , 0 0 0 $ 3 3 , 0 0 0 $ -$ Fi n P e r s o n n e l R e c l a s s i f i c a t i o n s 3 , 8 0 1 $ 3, 8 0 1 $ -$ Fi n I n t e r f u n d T r a n s f e r - 3 5 0 0 & 3 4 0 0 (8 5 , 8 9 2 ) $ (8 5 , 8 9 2 ) $ -$ 7/ 2 5 / 2 0 1 7 9 : 5 0 A M 3 o f 5 F:\BUDGET\FY2018\FY2018 Budget Summary Impact Fees On - G o i n g T r a n s f e r s T r a n s f e r s 1 x e x p e n s e s Unrestricted Restricted Total De p a r t m e n t / D e s c r i p t i o n Pe r s o n n e l Op e r a t i n g In Ou t Op e r a t i n g Ca p i t a l To t a l FT E ' s Revenue Revenue Revenue FY 2 0 1 8 G E N E R A L F U N D B U D G E T R E Q U E S T S U M M A R Y HR # 1 P e a k A c a d e m y T r a i n i n g 16 , 5 5 5 $ 1 6 , 5 5 5 $ -$ HR # 2 S u c c e s s i o n P l a n n i n g C o n s u l t a n t 3, 5 0 0 $ 3 , 5 0 0 $ -$ HR # 3 C i t y W i d e E m p l o y e e A n n u a l M e e t i n g 8, 0 0 0 $ 8 , 0 0 0 $ -$ HR P e r s o n n e l R e c l a s s i f i c a t i o n 3 , 0 3 6 $ 3, 0 3 6 $ -$ HR I n t e r f u n d T r a n s f e r - 3 4 0 0 & 3 5 0 0 (1 6 , 7 2 1 ) $ (1 6 , 7 2 1 ) $ -$ IT # 1 S e r v i c e D e s k M a n a g e r 9 7 , 6 8 1 $ 4 , 6 8 5 $ 9, 3 0 0 $ 1 1 1 , 6 6 6 $ 1 . 0 -$ IT # 2 L i c e n s e T r a c k i n g S o f t w a r e 2, 5 0 0 $ 10 , 0 0 0 $ 1 2 , 5 0 0 $ -$ IT P e r s o n n e l R e c l a s s i f i c a t i o n s 6 , 8 8 6 $ 6, 8 8 6 $ -$ IT I n t e r f u n d T r a n s f e r - 3 4 0 0 & 3 5 0 0 (2 9 5 , 1 5 1 ) $ (2 9 5 , 1 5 1 ) $ -$ Le g a l # 1 C o u r t h o u s e D e s i g n 10 0 , 0 0 0 $ 1 0 0 , 0 0 0 $ -$ Le g a l I n t e r f u n d T r a n s f e r - 3 4 0 0 & 3 5 0 0 (1 , 4 7 5 ) $ (1 , 4 7 5 ) $ -$ O. G o v . # 2 M e r i d i a n A r t i n P u b l i c S p a c e s 49 , 1 5 0 $ 4 9 , 1 5 0 $ -$ O. G o v . # 3 P a r t i c i p a t o r y B u d g e t 20 , 0 0 0 $ 2 0 , 0 0 0 $ -$ St r L i g h t S t r e e t L i g h t D e s i g n , E q u i p m e n t a n d S u p p l i e s 50 , 0 0 0 $ 5 0 , 0 0 0 $ -$ AD M I N S U B T O T A L S 3 1 8 , 5 6 3 $ 1 4 , 2 9 0 $ - $ ( 4 4 4 , 8 7 7 ) $ 1 4 3 , 9 5 5 $ 1 8 2 , 1 5 0 $ 2 1 4 , 0 8 1 $ 4 . 0 - $ -$ -$ Fi r e # 1 H e a r t S a f e M e r i d i a n P o l i c e A E D c o m p l e t i o n 27 , 6 7 6 $ 2 7 , 6 7 6 $ - $ -$ Fi r e T r a n s f e r f o r C i t y H a l l 10 , 3 3 3 $ 10 , 3 3 3 $ 1 , 1 3 7 $ 1,137 $ - $ - $ -$ FI R E D E P A R T M E N T S U B T O T A L S - $ - $ 1 0 , 3 3 3 $ - $ 2 7 , 6 7 6 $ - $ 3 8 , 0 0 9 $ - 1 , 1 3 7 $ -$ 1,137 $ Pa r k s # 1 S . M e r i d i a n R e g i o n a l P a r k - Im p a c t F e e s 12 6 , 6 4 8 $ 1 5 1 , 7 0 0 $ 6, 2 4 9 , 5 0 0 $ 6 , 5 2 7 , 8 4 8 $ 1 . 0 -$ Pa r k s # 2 M e r i d i a n H o m e c o u r t I m p r o v e m e n t s 2 6 , 4 0 0 $ (2 0 , 0 0 0 ) $ 1 8 0 , 0 0 0 $ 1 8 6 , 4 0 0 $ 1 . 0 -$ Pa r k s # 3 R e c r e a t i o n C a m p C o o r d i n a t o r 1 1 , 7 0 4 $ 8 3 5 $ 12 , 0 8 0 $ 2 4 , 6 1 9 $ 0 . 5 1 2 , 5 3 9 $ 12,539 $ Pa r k s # 4 R W T C o n s t r u c t i o n & P a t h w a y C o n n e c t i o n 1 , 1 0 0 $ 5 , 9 1 6 $ 63 9 , 5 0 0 $ 6 4 6 , 5 1 6 $ 4 7 3 , 4 9 2 $ 473,492 $ Pa r k s # 5 P a r k s M a i n t e n a n c e C a p i t a l E q u i p m e n t 93 , 5 0 0 $ 9 3 , 5 0 0 $ -$ Pa r k s # 7 K l e i n e r P a r k B a n d s h e l l S h a d e S t r u c t u r e 32 , 0 0 0 $ 3 2 , 0 0 0 $ -$ Pa r k s # 8 B o r u p P r o p e r t y W e l l - Im p a c t F e e s 2, 9 0 0 $ 85 , 0 0 0 $ 8 7 , 9 0 0 $ -$ Pa r k s # 9 P i n e A v e n u e C o s t S h a r e 7, 8 5 0 $ 41 5 , 7 5 5 $ 4 2 3 , 6 0 5 $ 4 1 5 , 7 5 5 $ 415,755 $ Pa r k s P e r s o n n e l R e c l a s s i f i c a t i o n s 1 9 , 8 5 0 $ 19 , 8 5 0 $ -$ Pa r k s I n t e r f u n d T r a n s f e r 6, 6 9 2 $ 6, 6 9 2 $ -$ - $ -$ PA R K S & R E C R E A T I O N S U B T O T A L S 1 8 5 , 7 0 2 $ 1 6 9 , 2 0 1 $ 6 , 6 9 2 $ - $ ( 7 , 9 2 0 ) $ 7 , 6 9 5 , 2 5 5 $ 8 , 0 4 8 , 9 3 0 $ 2 . 5 9 0 1 , 7 8 6 $ -$ 901,786 $ PD # 1 P a t r o l L i e u t e n a n t s ( 2 ) 2 6 9 , 2 6 0 $ 1 3 , 8 4 6 $ 21 , 2 5 8 $ 9 3 , 0 0 0 $ 3 9 7 , 3 6 4 $ 2 . 0 -$ PD # 2 P a t r o l O f f i c e r s ( 7 ) 53 4 , 9 5 3 $ 3 2 , 6 2 1 $ 44 , 6 5 3 $ 1 3 8 , 3 4 0 $ 7 5 0 , 5 6 7 $ 7 . 0 -$ PD # 3 B a c k g r o u n d S o f t w a r e - $ - $ - $ -$ PD # 4 C a n i n e B u i l d i n g C o o l i n g E q u i p m e n t 20 , 0 0 0 $ 2 0 , 0 0 0 $ -$ PD # 5 P a t r o l R e p o r t i n g R o o m W o r k s t a t i o n s 2, 0 8 0 $ 14 , 5 5 8 $ 1 6 , 6 3 8 $ -$ PD # 6 S h o o t i n g R a n g e M e m b e r s h i p 55 , 2 1 2 $ 55 , 2 1 2 $ -$ PD # 7 T r a i n i n g L a b 62 , 0 0 0 $ 6 2 , 0 0 0 $ -$ PD # 9 T r a u m a K i t s 12 , 5 1 7 $ 1 2 , 5 1 7 $ -$ PD # 1 0 W r a p R e s t r a i n t S y s t e m 13 , 0 0 0 $ 1 3 , 0 0 0 $ -$ PD # 1 2 C o d e O f f i c e r 58 , 6 9 6 $ 6 , 2 0 5 $ 3, 4 0 0 $ 2 8 , 0 0 0 $ 9 6 , 3 0 1 $ 1 . 0 -$ PD # 1 3 S c e n a r i o V i l l a g e C o n c e p t D e s i g n 70 , 0 0 0 $ 7 0 , 0 0 0 $ -$ PD P e r s o n n e l R e c l a s s i f i c a t i o n 1 , 5 0 8 $ 1, 5 0 8 $ -$ - $ -$ PO L I C E D E P A R T M E N T S U B T O T A L S 8 6 4 , 4 1 7 $ 1 0 9 , 9 6 4 $ - $ - $ 1 9 9 , 3 8 6 $ 3 2 1 , 3 4 0 $ 1 , 4 9 5 , 1 0 7 $ 1 0 . 0 - $ -$ -$ 7/ 2 5 / 2 0 1 7 9 : 5 0 A M 4 o f 5 F:\BUDGET\FY2018\FY2018 Budget Summary Impact Fees On - G o i n g T r a n s f e r s T r a n s f e r s 1 x e x p e n s e s Unrestricted Restricted Total De p a r t m e n t / D e s c r i p t i o n Pe r s o n n e l Op e r a t i n g In Ou t Op e r a t i n g Ca p i t a l To t a l FT E ' s Revenue Revenue Revenue FY 2 0 1 8 G E N E R A L F U N D B U D G E T R E Q U E S T S U M M A R Y To t a l E n h a n c e m e n t s 1 , 3 6 8 , 6 8 2 $ 2 9 3 , 4 5 5 $ 1 7 , 0 2 5 $ ( 4 4 4 , 8 7 7 ) $ 3 6 3 , 0 9 7 $ 8 , 1 9 8 , 7 4 5 $ 9 , 7 9 6 , 1 2 7 $ 1 6 . 5 TO T A L F Y 2 0 1 8 E X P E N D I T U R E S 3 4 , 0 0 6 , 5 5 9 $ 8 , 1 7 9 , 0 5 6 $ 1 4 3 , 3 7 0 $ ( 3 , 0 3 6 , 9 6 9 ) $ 1 , 1 3 0 , 9 8 4 $ 9 , 8 3 1 , 1 3 9 $ 5 0 , 2 5 4 , 1 3 9 $ 3 2 6 . 0 Ca r r y f o r w a r d 1 1 , 0 1 0 , 0 6 8 $ Ne w V e h i c l e s 6 . 0 0 TO T A L F Y 2 0 1 8 E X P E N D I T U R E S 6 1 , 2 6 4 , 2 0 7 $ TO T A L F Y 2 0 1 8 R E V E N U E 4 4 , 1 3 6 , 1 3 9 $ 1,809,436 $ 45,945,575 $ Es t 9 / 3 0 / 2 0 1 7 Pr o j e c t e d E n d F Y 2 0 1 8 U s e o f P r o j e c t e d E n d TO T A L F Y 2 0 1 8 E X P E N D I T U R E S 4 7 , 1 6 9 , 1 3 9 $ 3,085,000 $ 50,254,139 $ Fu n d B a l a n c e F u n d B a l a n c e s F u n d B a l a n c e F u n d B a l a n c e % C h a n g e Ge n e r a l F u n d 12 , 8 5 9 , 3 8 7 $ - $ 1 2 , 8 5 9 , 3 8 7 $ 0 . 0 0 % DI F F E R E N C E ( 3 , 0 3 3 , 0 0 0 ) $ (1,275,564) $ (4,308,564)$ Im p a c t F u n d - F i r e - $ - $ - $ # D I V / 0 ! Im p a c t F u n d - P a r k s 3 , 4 5 5 , 3 2 6 $ ( 2 , 0 4 7 , 0 0 0 ) $ 1 , 4 0 8 , 3 2 6 $ - 5 9 . 2 4 % U s e o f F u n d B a l a n c e 3 , 0 3 3 , 0 0 0 $ 2,047,000 $ 5,080,000 $ Im p a c t F u n d - P o l i c e 9 9 8 , 3 8 4 $ - $ 9 9 8 , 3 8 4 $ 0 . 0 0 % Ca p i t a l I m p r o v e m e n t F u n d 7 , 9 2 6 , 2 9 9 $ ( 2 , 9 0 7 , 5 0 1 ) $ 5 , 0 1 8 , 7 9 8 $ - 3 6 . 6 8 % (O v e r ) U n d e r B u d g e t ( 0 ) $ 771,436 $ 771,436 $ Pu b l i c S a f e t y F u n d 13 , 1 9 9 $ 2 8 0 , 9 7 0 $ 2 9 4 , 1 6 9 $ 2 1 2 8 . 7 2 % Tr a n s f e r t o C I P F u n d 5 5 1 2 5 , 4 9 9 $ Tr a n s f e r t o P u b l i c S a f e t y F u n d 0 8 2 8 0 , 9 7 0 $ NO T E S f o r G e n e r a l F u n d 15 % o f M a y o r D e p a r t m e n t P e r s o n n e l E x p e n s e s p l i t w i t h E n te r p r i s e F u n d 50 % o f F i n a n c e D e p a r t m e n t P e r s o n n e l a n d O p e r a t i n g E x p e ns e s p l i t w i t h E n t e r p r i s e F u n d 50 % o f I T D e p a r t m e n t P e r s o n n e l a n d O p e r a t i n g E x p e n s e sp l i t w i t h E n t e r p r i s e F u n d 50 % o f H R D e p a r t m e n t P e r s o n n e l a n d O p e r a t i n g E x p e n s e sp l i t w i t h E n t e r p r i s e F u n d 50 % o f L e g a l D e p a r t m e n t P e r s o n n e l a n d O p e r a t i n g E x p e n s e s p l i t w i t h E n t e r p r i s e F u n d 50 % o f O t h e r G o v e r n m e n t P e r s o n n e l E x p e n s e i s s p l i t w i t h En t e r p r i s e F u n d 23 . 0 8 % o f C i t y H a l l P e r s o n n e l a n d O p e r a t i n g E x p e n s e i s s p li t w i t h E n t e r p r i s e F u n d 50 % o f M a y o r ' s O f f i c e A s s i s t a n t P e r s o n n e l E x p e n s e s p l i t wi t h E c o n o m i c D e v e l o p m e n t 50 % o f C o u n c i l I n t e r n a l A u d i t o r i s s p l i t w i t h E n t e r p r i s e F u n d IM P A C T O N F U N D B A L A N C E 7/ 2 5 / 2 0 1 7 9 : 5 0 A M 5 o f 5 F:\BUDGET\FY2018\FY2018 Budget Summary Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 91 PROJECT NUMBER: ITEM TITLE: Request for Sewer Service J. Request for Sewer Service of 1035 E. Fairview MEETING NOTES rte✓ APPROVED CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 0. SPMK EIBUTLER-, ATTORNEYS AT L A W T. HETHE CLARK (208) 388-3327 HCLARK@SPINKBUTLER.COM Via email (chood@meridiancihi.org) and U.S. Mail July 11, 2017 Meridian City Council c/o Caleb Hood, Planning Manager 33 E. Broadway Ave., Suite 102 Meridian, Idaho 83642 Re: 1035 E. Fairview - Request for Pre -Annexation Agreement (re: Sewer Connection) SB File No. 23260.13 Dear Caleb: Thank you for discussing the property located at 1035 E. Fairview (the "Property"). This firm represents Alturas Properties, LLC (formerly known as Hansen Properties, LLC) ("Alturas"), the owner of the Property. Pursuant to Meridian City Code 9-4-26.A.3, please consider this letter a request to connect to the Meridian City Sewer System with an agreement to annex at a future date and under the terms and conditions proposed in this letter. The purpose of this proposal is to allow a new business, Sodalicious, to begin operation at the Property as a tenant. The justification is provided below. Background This Property is, I'm sure, familiar to many members of the Council. It is quite small (.252 acres) and contains two structures. The first is a building that currently contains a payday loan store. The second is a state-of-the-art video billboard, which was constructed as a permitted use in the County. The Property has long been an enclave outside of City limits. Numerous uses have come and gone over that time. When a change in use has occurred, the approvals have occurred in the County. Each time, the County has reached out to the City pursuant to the area of city impact agreement to determine if a waiver from the requirement to connect to sewer was warranted. Each time, the City has granted the waiver because sewer was not yet available. MICHAEL T. SPIN JOANN C. BUTLER T. HETHE CLARK GEOFFREY M. WARDLE TARA MARTENS MILLER 251 E FRONT ST • SUITE 200 • PO BOX 639 • BOISE, IDAHO 83701 • 208.388.1000 • FAX 208.388.1001 • SPINKBUTLER.COM Per our discussions with the City, this situation has recently changed as the owner of the Property to the west has brought (or shortly will bring) sewer to our property boundary. As a result, the prior reason for a waiver (lack of access to the sewer line) no longer exists. Applicable City and County Requirements When Alturas was approached by Sodalicious, we reviewed the various routes forward that might be available. Here is what we discovered: • If the Property remains in the County and if the County grants a waiver of the sewer requirement, Sodalicious could be open in a matter of weeks. This is because a drive- through is a permitted use in the County and any County approvals would be issued at an administrative level. • If the sewer waiver is not granted, then the Property would be forced to connect to City sewer. While Alturas would prefer to connect to sewer (rather than rely on the current septic and drain field system), a sewer connection generally requires annexation. And annexation into the City would require an application and, with it, public hearings and months of delay. Along with annexation, Alturas would also be required to apply for a discretionary conditional use permit, adding significant unpredictability to the process. This is all in addition to the possibility of being required to remove the billboard as a condition of annexation. This would easily be a seven -figure loss to Alturas. In short, it is our understanding that staying in the County (with a waiver of the sewer connection) is not an option because sewer is at the Property. Alturas would like to connect to sewer; however, coming into the City now would mean additional applications, months of hearings, and the possibility of losing a significant investment in the video billboard. While Alturas will support Sodalicious' efforts to open as soon as possible, the prospects under this second scenario are daunting. A Third Option Meridian Code provides a third option, which could permit Sodalicious open in a timely manner, tee up the Property for annexation, and help protect Alturas' current investment. Meridian City Code 9-4-26.A.3 gives the City Council the authority to permit a connection to the City sewer system outside city limits, in the Council's discretion. The Code simply requires an agreement to comply with the City's sewer ordinances, pay all applicable fees, annex at some point in the future, and adhere to "reasonable conditions of granting the request." Given this discretion, Alturas respectfully requests authority to enter into such an agreement, the terms of which would be, generally, as follows: • The Property would be permitted to connect immediately to the City sewer system but remain temporarily outside the City limits (thus allowing Sodalicious to get underway under the most streamlined schedule possible); Alturas would agree to annex the Property into the City of Meridian under the following timeline: o If the video billboard on the Property is removed at any time within ten (10) years of the proposed agreement, annexation proceedings will be commenced within twenty (20) days of such removal; and If ten (10) years elapse and the video billboard remains on the Property, the Property will be annexed with the billboard remaining in place, but subject to the City's nonconforming use requirements. We believe this proposal leads to a win-win with the City. Sodalicious is able to get underway on the shortest timeline possible. The City gets assurance that this long-standing enclave will be annexed. And Alturas can bring the Property into the City without a huge financial penalty. In advance, we appreciate the Council's careful consideration of this request. We respectfully request that this proposal be placed on the nearest Council agenda. Please let us know as soon as the matter is scheduled. Very ttrrullyy yours, �.l_�i �- T. Hethe Clark C: Client Bill Nary (City Attorney) Bill Parsons (Planning Supervisor, Current Planning Group) CENDIAN*,-,_--.---- Public AH O Works Department MEMORANDUM DATE: July 20, 2017 TO: Mayor Tammy de Weerd Members of the City Council FROM: Dale Bolthouse, Public Works Director RE: Sewer service to un -annexed property at 1035 E. Fairview Mayor Tammy de Weerd City Council Members: Joe Borton Keith Bird Genesis Milam Luke Cavener Ty Palmer Anne Little Roberts Public Works has reviewed the letter dated July 11, 2017, from Spink and Butler LLP regarding their request for a pre -annexation agreement and sewer connection per City Code 9-4-26.A.3. Water service is already provided, and an adjacent project will soon extend sewer service to the east property line of the parcel referenced above. The subject parcel is contiguous to city limits. Public Works finds no physical reason that would prohibit sewer services to the subject parcel; however, the code referenced has not historically been applied to contiguous properties. Therefore, I recommend the City of Meridian and the property owner enter into a Connection Agreement allowing them to obtain sewer service with the following conditions: they pursue annexation per City Code 9-4-26.A.3.c as recommended by the Planning Manager, that they pay the appropriate assessment fees required to connect, and that all other required City of Meridian fees be paid. Please feel free to contact Warren Stewart, City Engineer, or me if you have any questions regarding this matter. cc: Caleb Hood, Planning Manager Warren Stewart, City Engineer Public Works Department . 33 E. Broadway Avenue, Suite 200, Meridian, ID 83642 Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancity.org July 20, 2017 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk FROM: Caleb Hood, Planning Division Manager RE: Request for Pre-Annexation Services for 1035 E. Fairview Avenue July 25, 2017 City Council Agenda Item City Staff received a copy of letter dated July 11, 2017 addressed to the City Council from the representative of the property owner at 1035 E. Fairview Avenue (letter attached.) In accord with Meridian City Code 9-4-26.A.3, the property owner is requesting to connect to City sewer in advance of annexation. Planning Staff will defer to Public Works Staff on the feasibility of hooking-up the subject property to sewer (City water service is already provided.) However, Planning Staff has some concerns with the request and the terms proposed by the requestor in exchange for allowing them to hook-up outside, or in advance of, the annexation process. There is an existing commercial building and video billboard on this site. The property owner is proposing to establish a drive-through restaurant on the subject 0.25 acre site through Ada County. This property is located within Meridian’s AOCI and is contiguous to existing city limits; this property is a County enclave, surrounded by properties within city limits. Historically, the section of Title 9 of Meridian City Code that allows requests to hook-up to City services in advance of annexation has been used for properties that were not eligible for annexation at the time (ie – not contiguous to existing city limits.) In this case, the subject property is eligible for annexation. Further, the applicant is not proposing to annex the subject property for 10 years, or if/when the billboard is removed sooner. If Council grants the request, Staff recommends the Council require the applicant to submit a complete annexation application to the City within 60 days of an agreement to hook-up being finalized. The subject property is designated “Commercial” on the City’s Future Land Use Map. Restaurants are principally permitted uses in all commercial zoning districts of the City. However, drive-through establishments within 300 feet of another drive-through, a residential district or an existing residence, require CUP approval (UDC 11-4-3-11.A). The proposed drive- through appears to be within 300 feet of existing residences to the south/southeast. Further, there are specific use standards for drive-through establishments within the City (UDC 11-4-3-11). City standards are different from Ada County’s standards. If Council grants the subject request, Staff recommends Council include a provision in the agreement requiring full compliance with City standards for drive-through restaurants. A new electronic billboard sign was erected on this site in the past 12 months. Meridian City Code 11-3D-4 prohibits billboard signs. The applicant is requesting to keep the billboard. In the recent past, Council has allowed other billboards to remain, but has included a sunset clause. If the Council grants the subject request, Staff recommends the Council include a sunset provision in the agreement requiring a time and method for the billboard to be removed. There is an existing access point (driveway) to Fairview Avenue for this property. This driveway is within 100 feet of other driveways to both the east and west. Meridian City Code 11-3A-3.A.2 states: Where access to a local street is not available, the property owner shall be required to grant cross-access/ingress-egress easements to adjoining properties. The City has a recorded cross-access/ingress-egress easement from the property to the east in favor of the subject property. If Council grants the subject request, Staff recommends Council include a provision requiring the applicant grant cross-access/ingress-egress to the commercial properties to the east and west. The requestor is concerned that the annexation process takes too long, and there is risk involved with going through the public hearing process (see letter dated July 11, 2017). Specifically they are concerned about obtaining City approval to retain the billboard and a drive-through. Further, the potential restaurant tenant wants to open as soon as possible, and they could get approval administratively through Ada County. If Council is inclined to grant the request, Staff requests that direction be given to Staff regarding appropriate provisions to be included in the agreement between the property owner and the City. If the Council grants the request to connect to City sewer in advance of annexation, Staff further recommends a development agreement be prepared and brought back for Council approval on a future agenda. Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 10A PROJECT NUMBER: ITEM TITLE: Department Reports Public Works A. Public Works: National Pollutant Discharge Elimination System (NPDES) Update MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS D A L E B O L T H O U S E L A U R E L E I M C V E Y 7 / 2 5 / 2 0 1 7 Me r i d i a n W R R F NP D E S P e r m i t U p d a t e Ag e n d a Hi s t o r y & I n v e s t m e n t s - W h a t H a s B e e n D o n e Ke y P e r m i t C o m p o n e n t s Co m m i t m e n t s - W h a t i s S t i l l L e f t t o D o Hi s t o r y BN R p r o c e s s o n l i n e Re c l a i m e d w a t e r b o o s t e r s t a t i o n / r e s e r v o i r Ci t y r e v i e w e d p o t e n t i a l r a t e i m p a c t s an d b e g a n s a v i n g f o r r e g u l a t o r y ch a l l e n g e s Sl u d g e f e r m e n t a t i o n c o m p l e t e d Pr e - D r a f t N P D E S p e r m i t i s s u e d 19 9 9 20 0 4 20 0 5 20 0 7 20 0 9 20 1 0 20 1 1 20 1 2 Cu r r e n t N P D E S p e r m i t i s s u e d Ci t y r e c o g n i z e s u p c o m i n g c h a l l e n g e s w i t h f u t u r e p h o sp h o r o u s r e g u l a t i o n s Su b m i t p e r m i t r e n e w a l a p p l i c a t i o n . E x i s t i n g pe r m i t e x p i r e s a n d i s a d m i n i s t r a t i v e l y e x t e n d e d b y EP A t o P r e s e n t Ph a s e 1 c l o t h m e d i a f i l t e r s i n s t a l l e d Pl a n t l i q u i d s t r e a m e x p a n s i o n t o p r o v i d e B N R . Cl a s s A r e c l a i m e d w a t e r p e r m i t i s s u e d b y I D E Q . Fi l t r a t i o n p h a s e 2 c o m p l e t e d . F i r s t u s e o f re c l a i m e d w a t e r So l i d s s t r e a m e x p a n s i o n c o m p l e t e d Se c o n d a r y c l a r i f i e r i m p r o v e m e n t s Bu l k c h e m i c a l f e e d f a c i l i t y c o n s t r u c t e d 20 0 8 2014 2013 Re t u r n a c t i v a t e d s l u d g e d e n i t r i f i c a t i o n i m p r o v e m e n t s c o m p l e t e d Pr o g r e s s S i n c e 2 0 1 4 Si n c e i s s u a n c e o f 2 0 1 4 p r e - d r a f t 3 y e a r s o f n e g o t i a t i o n s w i t h E P A a n d D E Q Re m o v a l o f l i m i t s Co m p l i a n c e s c h e d u l e Mo d i f i e d d e t e c t i o n l e v e l s Pi l o t i n g o f n e w t e c h n o l o g i e s In v o l v e m e n t i n I D P E S , T M D L s , o t h e r C i t i e s p e r m i t s , t ra d i n g Pr o g r e s s S i n c e 2 0 1 4 Su p p o r t i n g r e s o u r c e s ( S t a f f , S C A D A , F a c i l i t i e s ) Co n s t r u c t i o n o f s u p p o r t f a c i l i t i e s c o m p l e t e d : La b o r a t o r y Ma i n t e n a n c e S h o p Ad m i n i s t r a t i v e F a c i l i t y Pr o g r e s s S i n c e 2 0 1 4 Ca p i t a l I m p r o v e m e n t P r o j e c t s 20 0 6 - 2 0 1 5 61 P r o j e c t s $6 2 M i l l i o n 20 1 6 - 2 0 1 8 13 P r o j e c t s $6 4 M i l l i o n No t a b l e P r o j e c t s M e e t s In t e r i m Li m i t s Meets Final Limits Required for Growth (Capacity) Cl o t h M e d i a F i l t e r s , R e c l a i m e d W a t e r , R A S De n i t e B a s i n , F e r m e n t a t i o n , Se c o n d a r y C l a r i f i e r , C h e m i c a l F e e d , C e n t r a t e , UV , S u p p o r t F a c i l i t i e s Pa r t i a l N Y No t a b l e P r o j e c t s M e e t s In t e r i m Li m i t s Meets Final Limits Required for Growth (Capacity) Li q u i d S t r e a m E x p a n s i o n - P h a s e I Y N Y He a d w o r k s Y Y Y Pe r m i t D r i v e r s Sn a k e R i v e r H e l l s C a n y o n T M D L - P h o s p h o r u s Se p t e m b e r 2 0 0 4 Id a h o C o n s e r v a t i o n L e a g u e v E P A Au g u s t 2 0 0 9 Se t t l e m e n t - A l l b a c k l o g g e d p e r m i t s i s s u e d b y N o v e m b e r 2 0 1 4 Lo w e r B o i s e R i v e r P h o s p h o r u s T M D L I s s u e d - P h o s p h o r u s St a r t e d i n 2 0 0 9 Is s u e d i n D e c e m b e r 2 0 1 5 Mo n i t o r i n g D a t a a n d D e t e c t i o n L e v e l s Da t a c o l l e c t e d f r o m 1 9 9 9 - 2 0 1 7 ( 1 8 y e a r s ) Ot h e r C i t i e s Bo i s e Is s u e d - A u g u s t 2 0 1 2 Ex p i r e s - A u g u s t 2 0 1 7 Ad m i n i s t r a t i v e E x t e n s i o n - L i k e l y Is s u e s w i t h t e m p e r a t u r e , W E T t e s t i n g , p h o s p h o r u s Na m p a Is s u e d - N o v e m b e r 2 0 1 6 Ex p i r e s - N o v e m b e r 2 0 2 1 15 y e a r c o m p l i a n c e s c h e d u l e t e m p e r a t u r e Ca l d w e l l Is s u e d - N o v e m b e r 2 0 1 6 Ex p i r e s - N o v e m b e r 2 0 2 1 Me r i d i a n Is s u e d - A u g u s t 2 0 1 7 Ex p i r e s - A u g u s t 2 0 2 2 Ke y P e r m i t C o m p o n e n t s Ke y P e r m i t C o m p o n e n t s Pe r m i t T i m e l i n e Ne w L i m i t s , I n t e r i m L i m i t s Ne w , I n c r e a s e d M o n i t o r i n g Lo w e r D e t e c t i o n L e v e l s Re p o r t s , P l a n s , S u b m i s s i o n s Co m p l i a n c e S c h e d u l e 5 Y e a r P e r m i t 10 + Y e a r s o f C o m m i t m e n t s In f l u e n t M o n i t o r i n g BO D TS S TP Bi s ( 2 - E t h y l h e x y l ) P h t h a l a t e Co p p e r Cy a n i d e Me r c u r y Zi n c Co n v e n t i o n a l E f f l u e n t C o n s t i t u e n t s 19 9 9 Pe r m i t 20 1 7 Pe r m i t Mo n i t o r i n g R e q u i r e d 19 9 9 2 0 1 7 Cu r r e n t Ab i l i t y Technology Required Fl o w ( MG D ) 7 L o a d Ba s e d Li m i t s X X H y d r a u l i c C a p a c i t y Te m p e r a t u r e 1/ w e e k C o n t T B D BO D ( m g / L ) 1 0 2 0 X X B i o l o g i c a l Filtration TS S ( m g / L ) 3 0 1 7 . 5 X X B i o l o g i c a l Filtration pH ( S U ) 6 . 5 - 9 6 . 5 - 9 X X B i o l o g i c a l Chemical Fe c a l C o l i f o r m ( # / 1 0 0 m L ) 8 0 0 X UV E. C o l i ( # / 1 0 0 m L ) 5 7 6 X U V Ne w P e r m i t L i m i t s 19 9 9 Pe r m i t In t e r i m Li m i t s Cu r r e n t Ab i l i t y In t e r i m Fi n a l L i m i t s C u r r e n t Ab i l i t y Fi n a l Treatment Requirement Ph o s p h o r u s N o 2 . 5 M o s t o f t h e ti m e 0. 1 Biological Chemical Filtration Am m o n i a N o 1 2 M o s t o f t h e ti m e 0. 3 Biological Chemical Co p p e r N o 0 . 0 1 3 3 U n k n o w n 0. 0 0 8 2 2 Pretreatment Biological Filtration Cy a n i d e N o N A U n k n o w n 0. 0 0 3 2 3 * Li m i t o f D e t e c t i o n = 0 . 0 1 Pretreatment Biological Filtration Me r c u r y N o 0 . 0 0 0 0 1 5 U n k n o w n 0. 0 0 0 0 1 0 Pretreatment Biological Filtration Zi n c N o N A U n k n o w n 0. 0 6 0 4 Pretreatment Biological Filtration Ne w C h a l l e n g e : S e a s o n a l V a r i a t i o n i n L i m i t s Ef f l u e n t M o n i t o r i n g Fl o a t i n g , S u s p e n d e d , S u b m e r g e d M a t t e r Or t h o P h o s p h o r u s Ni t r a t e - N i t r i t e TK N Ar s e n i c Bi s ( 2 - E t h y l h e x y l ) P h t h a l a t e Ca d m i u m Ch l o r p y r i f o s Ch r o m i u m Ch r o m i u m V I Co n d u c t i v i t y Di s s o l v e d O r g a n i c C a r b o n Ha r d n e s s Le a d Mo l y b d e n u m Ni c k e l Se l e n i u m Si l v e r Ef f l u e n t Mo n i t o r i n g Provides Data Wa t e r Qu a l i t y St a n d a r d s , TM D L s Is s u e d Po t e n t i a l Ne w P e r m i t Li m i t s Su r f a c e W a t e r M o n i t o r i n g 5 M i l e C r e e k Up s t r e a m Do w n s t r e a m Bo i s e R i v e r Up s t r e a m Do w n s t r e a m 05 10 15 20 25 30 35 40 Sa m p l e L o c a t i o n s A n a l y s e s S a m p l e L o c a t i o n s A n a l y s e s Cu r r e n t N e w P e r m i t Re q u i r e d R e c e i v i n g W a t e r T e s t i n g (p e r m o n t h ) Ad d i t i o n a l T e s t i n g , R e q u i r e m e n t s , an d C h a l l e n g e s De t e c t i o n L e v e l s Pa r t s p e r t r i l l i o n Lo w e r t h a n c u r r e n t l a b o r a t o r y c a p a b i l i t i e s Sa m p l e C o n t a m i n a t i o n Me t a l s Pl a s t i c s En v i r o n m e n t Co n t i n u o u s M o n i t o r i n g La b o r a t o r y I m p a c t - A u g u s t 1 s t 36 9 92 5 42 2 21 0 0 1 13 29 14 1 0 50 0 10 0 0 15 0 0 20 0 0 25 0 0 Sa m p l e s A n a l y s e s S a m p l e s A n a l y s e s 20 1 0 Ne w P e r m i t Su b c o n t r a c t e d W o r k p e r M o n t h La b W o r k L o a d p e r M o n t h Ad d i t i o n a l T e s t i n g , R e q u i r e m e n t s , an d C h a l l e n g e s Ex p a n d e d E f f l u e n t T e s t i n g 10 1 A n a l y t e s 3 t i m e s o v e r 5 y e a r s AC R O L E I N AC R Y L O N I T R I L E BE N Z E N E BR O M O F O R M CA R B O N T E T R A C H L O R I D E CL O R O B E N Z E N E CH L O R O D I B R O M O - M E T H A N E CH L O R O E T H A N E 2- C H L O R O - E T H Y L V I N Y L ET H E R P- C H L O R O - M - C R E S O L 2- C H L O R O P H E N O L 2, 4 - D I C H L O R O P H E N O L 2, 4 - D I M E T H Y L P H E N O L 4, 6 - D I N I T R O - O - C R E S O L 2, 4 - D I N I T R O P H E N O L 2- N I T R O P H E N O L 4- N I T R O P H E N O L PE N T A C H L O R O P H E N O L PH E N O L 3, 4 B E N Z O - F L U O R A N T H E N E BE N Z O ( G H I ) P E R Y L E N E BE N Z O ( K ) F L U O R A N T H E N E BI S ( 2 - C H L O R O E T H O X Y ) ME T H A N E BI S ( 2 - C H L O R O E T H Y L ) - E T H E R BI S ( 2 - C H L O R O I S O - P R O P Y L ) ET H E R BI S ( 2 - E T H Y L H E X Y L ) P H T H A L A T E 4- B R O M O P H E N Y L P H E N Y L E T H E R Ad d i t i o n a l T e s t i n g , R e q u i r e m e n t s , an d C h a l l e n g e s Wh o l e E f f l u e n t T o x i c i t y ( W E T ) - $ 6 , 6 0 0 / y e a r Ac c e l e r a t e d T e s t i n g - I f F a i l Ea c h W E T T e s t ~ $ 3 , 2 5 0 x 6 = $ 1 9 , 5 0 0 Ti e r I T I E ( 8 + t e s t s ) = $ 2 6 , 0 0 0 Ti e r I I T I E ( 1 1 + t e s t s ) = $ 3 5 , 7 5 0 Fi s h T i s s u e S a m p l i n g In p a r t n e r s h i p w / B o i s e , N a m p a , C a l d w e l l , S t a r Fe e b a s e d o n p o p u l a t i o n An n u a l p a r t i c i p a t i o n , ~ $ 4 , 5 0 0 Pl a n s , R e p o r t s , a n d S u b m i s s i o n s Up d a t e Op e r a t i o n & M a i n t e n a n c e P l a n Qu a l i t y A s s u r a n c e P l a n In d u s t r i a l W a s t e M a n a g e m e n t ( P r e t r e a t m e n t ) Mo n t h l y D i s c h a r g e M o n i t o r i n g R e p o r t Ne w Em e r g e n c y R e s p o n s e a n d P u b l i c N o t i f i c a t i o n P l a n Me r c u r y M i n i m i z a t i o n P l a n To x i c i t y R e d u c t i o n E v a l u a t i o n P l a n An n u a l C o m p l i a n c e R e p o r t s Ph o s p h o r u s Am m o n i a Co p p e r Cy a n i d e Me r c u r y Zi n c Co m p l i a n c e S c h e d u l e R e p o r t An n u a l S u r f a c e W a t e r R e p o r t An n u a l T e m p e r a t u r e R e p o r t Co m p l i a n c e S c h e d u l e Wh a t i s a c o m p l i a n c e s c h e d u l e ? Gr a c e p e r i o d t o m e e t n e w p e r m i t l i m i t s Wh e n d o y o u g e t a c o m p l i a n c e s c h e d u l e ? Ne w L i m i t In a b i l i t y t o m e e t w i t h c u r r e n t f a c i l i t i e s O R No t e n o u g h d a t a t o d e t e r m i n e i f y o u c a n m e e t w i t h c ur r e n t f a c i l i t i e s De m o n s t r a t e a n d P r o v i d e Pl a n Pr o g r e s s Co m p l i a n c e S c h e d u l e Co m p l i a n c e T a s k : F a c i l i t y P l a n U p d a t e Du e : J u l y , 2 0 1 9 Co s t E s t i m a t e : $ 5 0 0 , 0 0 0 St a t u s : I n P r o c e s s , C u r r e n t l y 4 5 % C o m p l e t e Co m p l i a n c e S c h e d u l e Co m p l i a n c e T a s k : S c h e d u l e o f U p g r a d e s t o M e e t F i n a l L i m i t s Du e : J u l y , 2 0 2 2 Co s t E s t i m a t e : $ 1 , 4 0 0 , 0 0 0 St a t u s : N o t Y e t S t a r t e d - P l a n n e d f o r 2 0 2 1 Co m p l i a n c e S c h e d u l e Co m p l i a n c e T a s k : F i n a l D e s i g n f o r F i n a l L i m i t s Du e : J u l y , 2 0 2 3 Co s t E s t i m a t e : $ 3 , 2 0 0 , 0 0 0 St a t u s : N o t Y e t S t a r t e d - P l a n n e d f o r 2 0 2 1 Co m p l i a n c e S c h e d u l e Co m p l i a n c e T a s k : F i n a l C o n s t r u c t i o n C o m p l e t e d - F i n a l L i m i t s Du e : J u l y , 2 0 2 5 Co s t E s t i m a t e : $ 2 4 , 5 0 0 , 0 0 0 St a t u s : N o t Y e t S t a r t e d - P l a n n e d f o r 2 0 2 2 - 2 0 2 4 Co m p l i a n c e S c h e d u l e Co m p l i a n c e T a s k : F i n a l C o n s t r u c t i o n T e r t i a r y F i l t e r s Du e : J u l y , 2 0 2 6 Co s t E s t i m a t e : $ 2 1 , 5 0 0 , 0 0 0 St a t u s : N o t Y e t S t a r t e d - P l a n n e d f o r 2 0 2 4 - 2 0 2 5 Co m p l i a n c e S c h e d u l e To t a l E s t i m a t e d C a p i t a l C o s t o f C o m p l i a n c e S c h e d u l e : Pr e s e n t P r o j e c t s ( 2 0 1 6 - 2 0 1 8 ) : $ 6 4 M i l l i o n Fu t u r e P r o j e c t s : $ 5 1 M i l l i o n Ap p r o x : $ 1 1 5 M i l l i o n O v e r 1 1 Y e a r P e r i o d Wh a t ’ s A h e a d Ca p a c i t y E x p a n s i o n a n d I n t e r i m L i m i t s Bu i l d O u t ( B e s t G u e s s ) Im p e n d i n g F u t u r e I m p a c t s Co m p l i a n c e S c h e d u l e Ma n d a t o r y m i l e s t o n e s Ch e m i c a l A d d i t i o n ~$ 1 M + y e a r f o r f i n a l l i m i t s IP D E S F e e s ~$ 7 0 K y e a r Ad d i t i o n a l P e r s o n n e l Fa c i l i t y e x p a n s i o n Co m p l e x i t y o f o p e r a t i o n s 24 h r / 7 d a y w e e k o p e r a t i o n Ma i n t e n a n c e , O p e r a t i o n s , L a b o r a t o r y , S C A D A Po t e n t i a l F u t u r e I n f l u e n c e s Ne w P e r m i t i n 5 Y e a r s ( 2 0 2 2 ) Po s s i b l e T e m p e r a t u r e L i m i t s Ne w L i m i t s - A d d i t i o n a l D a t a C o l l e c t e d IP D E S P r o g r a m P r i m a c y Ot h e r C i t i e s P e r m i t R e n e w a l s Fu n d i n g f o r F u t u r e C o m m i t m e n t s Qu e s t i o n s Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 11 A PROJECT NUMBER: ITEM TITLE: Ordinance for Compensation of City Council A. Ordinance No. -/7— /7/-" : An Ordinance Amending Title 1, Chapter 7, Section 7, Section 9, Meridian City Code, Regarding Compensation for the City Council of Meridian; providing for a waiver of the reading rules; and Providing an Effective Date. MEETING NOTES c✓ APPROVED CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 7 CITY OF MERIDIAN ORDINANCE NO. 1 F BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, LITTLE- ROBERTS, MILAM, PALMER AN ORDINANCE AMENDING TITLE 1, CHAPTER 7, SECTION 9, MERIDIAN CITY CODE, REGARDING COMPENSATION FOR THE CITY COUNCIL OF MERIDIAN; PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Council have the authority pursuant to M.C.C. 1-6-5 (C) and 1-7-9 (C) to appoint a citizen committee to review Mayor and City Council compensation prior to each City election; and WHEREAS, the City Council did establish a committee of citizens to review and recommend any changes to compensation for the Mayor and City Council positions for the calendar years of 2018 and 2019; and WHEREAS, the Committee of citizens did meet to review and discuss the current compensation for Mayor and City Council positions; and WHEREAS, the Committee and the City Council considered the following points in making their recommendation for increased compensation for the Mayor and City Council , and the City Council President; and WHEREAS, the City Council considered the following points in making their decision compensation for the City Council and the City Council President: o That the City Council compensation for salaries remain at $10,000 per year; and o The Council President should receive an additional 10% above the Councilmember's salary while serving in that position; and o The Council President would then receive $11,000 in 2018 and $11,000 in 2019; and o Elected officials shall still continue to receive employee benefits in the same manner as other full time City employees; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 1, Chapter 7, Section 9, Meridian City Code is hereby amended to read as follows: 1-7-9: COMPENSATION: A. The annual compensation of the members of the city council shall be as follows: 2-.1. Each member of the city council shall receive an annual salary of ten thousand dollars ($10,000.00) effective January 1, 2018 until this ordinance is amended as allowed by law. 2017 - City Council Compensation Amendment - 1 OF 2 2. The City Council President shall receive additional compensation of ten percent (10%) higher than other Councilmembers as compensation for the additional work involved in that role. The compensation shall be an annual salary of eleven thousand dollars ($11,000) effective January 1, 2018 until this ordinance is amended as allowed by law. 3. Salary will be paid in equal monthly amounts. 4. Employee benefits shall be the same as provided to all other full time employees of the City. Section 2: That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the frill Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of � t/L , 2017. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of 12017. ATTEST: CITY CLf* ED C fly of w E IDIAN�_ IDAHO SEAL Ai 2017 - City Council Compensation Amendment - 2 OF 2 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 17-_/ 7 2-1 AN ORDINANCE AMENDING TITLE 1, CHAPTER 7, SECTION 9, MERIDIAN CITY CODE, REGARDING COMPENSATION FOR THE CITY COUNCIL OF MERIDIAN; PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective upon the passage and publication. Goo'qd�iACCD A VCU3) city of merig4an E IDIAN, Mayor and City Council "D""" By: C.Jay Coles, City Clerksr.�I . S �, q 7 w �F v~ First Reading: % �'t'ag T€ kWlPQ Adopted qfter first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES A NO Second Reading: Third Reading: -� STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 17- /' -7 ZI^ The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 17-_1 2 L11 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this` day of July, 2017. William. L.M, Nary City Attorney ORDINANCE AMENDING TITLE 1, CHAPTER 6, SECTIONS 4, MERIDIAN CITY CODE - SUMMARY Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 11 B PROJECT NUMBER: ITEM TITLE: Ordinance for Compensation for the Mayor B. Ordinance No. /-7 — /7 z,0- : An Ordinance Amending Title 1, Chapter 6, Section 5, Meridian City Code, Regarding Compensation for the Mayor of Meridian; providing for a waiver of the reading rules; and Providing an Effective Date. MEETING NOTES 1'I , GGM - /\/v 130- J - (\/ 0 9 APPROVED CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN ORDINANCE NO. / _ / L_ BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, LITTLE- ROBERTS, MILAM, PALMER AN ORDINANCE AMENDING TITLE 1, CHAPTER 6, SECTION 5, MERIDIAN CITY CODE, REGARDING COMPENSATION FOR THE MAYOR OF MERIDIAN; PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Council have the authority pursuant to M.C.C. 1-6-5 (C) and 1-7-9 (C) to appoint a citizen committee to review Mayor and City Council compensation prior to each City election; and WHEREAS, the City Council did establish a committee of citizens to review and recommend any changes to compensation for the Mayor and City Council positions for the calendar years of 2018 and 2019; and WHEREAS, the Committee of citizens did meet to review and discuss the current compensation for Mayor and City Council positions; and WHEREAS, the Committee and the City Council considered the following points in making their recommendation for increased compensation for the Mayor and City Council President WHEREAS, the City Council considered the following points in making their decision on compensation for the Mayor: o The Mayor's salary shall be $90,956 in 2018 and 2019; and o Elected officials shall still continue to receive benefits in the same amount that they currently receive; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 1, Chapter 6, Section 5, Meridian City Code is hereby amended to read as follows: 1-6-5: COMPENSATION: A. The annual compensation of the mayor shall be as follows: 1. The mayor shall receive an inerease to th annual salary on January 1, 2017-8, for a total annual salary of ninety thousand and nine hundred and fifty-six dollars ($90,956) until this ordinance is amended as allowed by law. 2. Salary will be paid in equal monthly amounts. 3. Employee benefits shall be the same as provided to all other full time employees of the City. 2017 Mayor Compensation Amendment - 1 OF 2 Section 2: That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. IN PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of SLl& % , 2017. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this S day of 06-1 , 2017. MAYOR ATTEST: r,0 ,TEDAUGos CffY C RK Chy ()r `w :�/ E IDIAN, � �OAHO SEALI 2017 Mayor Compensation Amendment - 2 OF 2 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 17- �- L, ;d AN ORDINANCE AMENDING TITLE 1, CHAPTER 6, SECTION 5, MERIDIAN CITY CODE, REGARDING COMPENSATION FOR THE MAYOR OF MERIDIAN; PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue; Meridian, Idaho.Th' O� yrl ball become effective upon the passage and publication. 0 LgARpity of 1DIAl�T' � iso Ci of MO -r , Mayor and City Council �° F SEAN By: C.Jay Coles, City Cleric tiro �� 0e TWO*``� First Reading: '71 Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES A NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 17----_ f 7 2 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 17- z, ` I of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901 A (3). DATED this 2- G day of July, 2017. William. L.M. ary City Attorney ORDINANCE AMENDING TITLE 1, CHAPTER 6, SECTIONS 4, MERIDIAN CITY CODE - SUMMARY Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 12 PROJECT NUMBER: ITEM TITLE: Future Meeting Topics MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 25, 2017 ITEM NUMBER: 13 PROJECT NUMBER: ITEM TITLE: Executive Session MEETING NOTES -T,/-h) e l�). QPM ot/f e I �, 0 fll� CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS