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2017-07-11Meridian City Council Meeting Agenda Tuesday, July 11, 2017 – Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. 1. City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, July 11, 2017 at 3:00 PM 1. Roll-Call Attendance X Anne Little Roberts X Joe Borton (left early) X Ty Palmer X Keith Bird __O___ Genesis Milam __X__ Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted as amended 4. Consent Agenda Approved A. Approve Minutes of June 27, 2017 City Council Regular Meeting B. Approve Minutes of July 5, 2017 City Council Regular Meeting C. Final Order for Irvine No. 3 (H-2017-0078) by Kent Brown Located Southeast Corner of W. Chinden Boulevard & N. Ten Mile Road D. Final Order for Howry Lane Subdivision No. 2 (H-2017-0081) by M3 Acquisitions, LLC Located 5220 S. Howry Lane E. Final Order for Gramercy Heights Subdivision No. 2 (H-2017-0080) by Gramercy, LLC Located South of E. Overland Road and West of S. Eagle Road on E. Griffon Street F. Findings of Fact, Conclusions of Law for Preakness Subdivision (H-2017- 0057) by Schultz Development Located 1155 W. Victory Road G. Findings of Fact, Conclusions of Law for Bannock Ridge (H-2017-0050) by Two C Development, LLC Located 2940, 3101 & 3155 S. Mesa Way H. Professional Services Agreement with Erin Barrows for Kylie Barrows (a minor) for Traffic Box Community Art Project for an amount Not to Exceed $50 CITY COUNCIL WORKSHOP AMENDED MEETING AGENDA Meridian City Council Meeting Agenda Tuesday, July 11, 2017 – Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. I. Professional Service Agreement with Carrie Shipley for Reyna Shipley (a minor) for Traffic Box Community Art Project for an amount not to exceed $50 J. In Accordance with the Interagency Agreement Previously Approved by City Council, Approve the Not-To-Exceed Amount of $131,236.46 to pay Ada County Highway District (ACHD) for City S ewer Improvements Constructed by Alta Incorporated at West 1st Street, Broadway Ave to Pine Ave. K. Approval of Award of Bid and Agreement to Asphalt Driveways & Patching for the FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION project for a Not-To-Exceed amount of $124,788.00. L. Approval for Finance to Pay Vendor Payments of $762,729.50 5. Items Moved From the Consent Agenda 6. Community Items/Presentations A. Valley Regional Transit Annual Report B. Compensation Committee Recommendations Approved: no increase to elected officials compensation C. Journey of Heroes Public Art Installation Update 7. Department Reports A. Meridian Arts Commission: Budget Amendment for Dairy Days Art Show, Traffic Box Wraps, and Meridian Art Week Not to Exceed $8,280 Approved B. Public Works: Public Works Week Recap and Donation to the Meridian Food Bank C. Fire: Budget Amendment for Mold Remediation at Fire Stations Not to Exceed $69,432 Approved D. Police: West Ada School District Resource Officer Agreement Approved E. Clerk's Office: Beer and Wine License Contingent Approval for Hard Brock LLC dba Deja Brew Laugh a Latte Approved Meridian City Council Meeting Agenda Tuesday, July 11, 2017 – Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. F. Mayor's Office and Legal: Proposed Policy for Use of Unmanned Aerial Vehicles (Drones) G. Mayor's Office and Legal: Ordinance No. 17-1738 Amending Title 1, Chapter 6, Section 4, Meridian City Code Amending Administrative Assistant Title and Position to Executive Assistant Title and Position Approved H. Continued from July 5, 2017: Resolution No. 17-2018: Adopting the Amended City of Meridian Strategic Plan 2016-2020 Approved I. Amended onto Agenda: Fire Department: Fire Department Presentation on Rural District Hiring Offer Approved J. Amended onto Agenda: Police: Budget Amendment for Thought Leadership Film Series Not to Exceed $22,500 Bring back July 18, 2017 8. Future Meeting Topics 9. Executive Session per Idaho State Code 74-206(1)(e): To consider preliminary negotiations involving matters of trade or commerce in which the governing body is in competition with governing bodies in other states or nations; and 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Into Executive Se ssion at 6:02pm Out of Executive Session at 7:37pm Adjourned at 7:37pm Meridian City Council Workshop July 11, 2017 A meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday, July 11, 2017, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Ty Palmer, Luke Cavener and Anne Little Roberts. Members Absent: Genesis Milam. Others Present: Bill Nary, C.Jay Coles, Warren Stewart, Jeff Lavey, Mark Niemeyer, Charlie Butterfield, Jaycee Holman, Dale Bolthouse, Steve Siddoway and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Keith Bird ______Genesis Milam __X__ Lucas Cavener __X Mayor Tammy de Weerd De Weerd: I will go ahead and start tonight's meeting by first welcoming all of you in the Council chambers. Thank you for joining us. For the record it is Tuesday, July 11th. It's 3:00 p.m. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda De Weerd: Item No. 3 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I think under Department Reports, 7-I has been added and that's amended to the agenda. Fire Department presentation on rural district hiring offer. Item J needs to be added. That's Police budget amendment for a leadership film series not to exceed 22,500 and with that I move we approve the amended agenda. Meridian City Council Workshop July 11, 2017 Page 2 of 63 Borton: Second. De Weerd: I have a motion and a second to adopt the agenda as amended. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 4: Consent Agenda A. Approve Minutes of June 27, 2017 City Council Regular Meeting B. Approve Minutes of July 5, 2017 City Council Regular Meeting C. Final Order for Irvine No. 3 (H-2017-0078) by Kent Brown Located Southeast Corner of W. Chinden Boulevard & N. Ten Mile Road D. Final Order for Howry Lane Subdivision No. 2 (H-2017- 0081) by M3 Acquisitions, LLC Located 5220 S. Howry Lane E. Final Order for Gramercy Heights Subdivision No. 2 (H- 2017-0080) by Gramercy, LLC Located South of E. Overland Road and West of S. Eagle Road on E. Griffon Street F. Findings of Fact, Conclusions of Law for Preakness Subdivision (H-2017-0057) by Schultz Development Located 1155 W. Victory Road G. Findings of Fact, Conclusions of Law for Bannock Ridge (H-2017-0050) by Two C Development, LLC Located 2940, 3101 & 3155 S. Mesa Way H. Professional Services Agreement with Erin Barrows for Kylie Barrows (a minor) for Traffic Box Community Art Project for an amount Not to Exceed $50 I. Professional Service Agreement with Carrie Shipley for Reyna Shipley (a minor) for Traffic Box Community Art Project for an amount not to exceed $50 Meridian City Council Workshop July 11, 2017 Page 3 of 63 J. In Accordance with the Interagency Agreement Previously Approved by City Council, Approve the Not- To-Exceed Amount of $131,236.46 to pay Ada County Highway District (ACHD) for City Sewer Improvements Constructed by Alta Incorporated at West 1st Street, Broadway Ave to Pine Ave. K. Approval of Award of Bid and Agreement to Asphalt Driveways & Patching for the FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION project for a Not-To- Exceed amount of $124,788.00. L. Approval for Finance to Pay Vendor Payments of $762,729.50 De Weerd: Item 4 is the Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve the Consent Agenda as printed and for the Mayor to sign and the Clerk to attest. Borton: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 5: Items Moved From the Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 6: Community Items/Presentations A. Valley Regional Transit Annual Report De Weerd: So, we will move into Item 6 -A, which is a community presentation from VRT. Meridian City Council Workshop July 11, 2017 Page 4 of 63 Fairless: Thank you, Madam Mayor, Members of the Council. I brought a team with me today, so I will introduce them and give you a little overview of what they are going to share with you. Thank you again for the opportunity to present our annual report. We are pretty excited to share about the reports we are presenting. We have been doing a lot of work with our Valley Connect 2.0, our plan update, and have learned a lot about the region and a lot about how -- the status of our existing services where we can make some improvements and also learned a lot in this last year about the City of Meridian and your needs and I know, you know, we recently reviewed your -- a public survey that was done recently and have tried to incorporate those comments into some of our presentation today as well. So, Steve is going to present to you the overview of the plan update and some of the work we did on a peer study and, then, Todd is here to respond to any additional questions you might have that came out of your discussion on harvest transit. I know you're getting ready to adopt your budget and wanted to make sure that all your questions are answered before you began deliberating on that process. So, with that I will sit down and bring Steven up. Thank you. De Weerd: Good afternoon, Stephen. Hunt: Good afternoon. Thanks for the opportunity to be here. My name is Stephen Hunt and I have been working with Valley Regional Transit for about two or three months. I am glad to be working here. I actually started with Valley Regional Transit some 12 or 13 years ago and went to grad school -- grew up here, went to Meridian High School, and went to grad school in Chicago and came back to the northwest working in King County Metro, that's in Seattle, for the last nine years and I'm excited to be now here back in the Treasure Va lley working on transit issues. De Weerd: Welcome home. Hunt: Thank you. And I'm very glad to be talking as well about the future of transit in the Treasure Valley and so we will talk about that today before you get into the Q and A on specialized tra nsportation. So, the -- what I'm going to try and work through fairly quickly is an overview of existing conditions looking at a peer comparison and, then, what we have been doing with Valley Connect and how we would like to see transit grow in the Treasure Valley, but specifically how it could help serve the community of Meridian. So, today I'm sure you're aware that Meridian is served by three different intercounty transit routes. They connect Nampa to Boise. And the trend, unfortunately, of the inter county ridership that's been following gas prices, which have been falling and that's -- that is -- as gas prices get cheaper it gets cheaper to do longer distance commutes, so we have seen a decline in ridership from Nampa into Boise and Meridian on the inter - county routes as a whole. So, when we look specifically at transit services in Meridian we -- it's not surprising to see that similar decline in ridership over the Meridian City Council Workshop July 11, 2017 Page 5 of 63 last several years. We -- but when we compare -- when we break out the routes you see that route 40 and 42, those are the two routes that in 2016 served the City of Meridian, carried the lion's share of the intercounty service as it connects again to CWI in Nampa. It serves a business park there just south of -- of -- just south of I-84 in Meridian and on into Boise State and downtown Boise, as well as the Town Square Mall. So, even though they carry the largest number of -- of people, I just want to point out one other thing in terms of our existing conditions and that is when we look at the productivity that is the number reporting, we see that the Meridian services just fall in line with the other intercounty services, route 40 being the more productive of the two services and in 2014 -- or -- yeah. 2014. About 15 -- 14 rides per hour and that's -- that's been on a steady decline since then. Route 42, which is a more local route that comes into downtown -- or not in downtown Meridian, but services the WinCo area and that business park just north of us -- excuse me -- south of us. It is less productive and we can talk a little bit about why when we look into the future. So, that's not such a rosy picture when you think about transit in the -- in the City of Meridian, but that's where we are starting from. The other thing, you know that I want to call out is the City of Meridian has completed a community survey for 2017 and as we were looking through that there were a couple of points that related to public transportation that I wanted to mention and that is that as related to the other 30 -- I think there were 39 different satisfaction measures that we -- that were looked at in that -- in that community survey, public transportation was one of the four that was kind of below the regional and national averages for the City of Meridian. Satisfaction with public transportation. And that's important to know that it's not just the national, but also regional averages. Also of the four highest priority measures that were identified in that -- in that survey, transportation, education, growth and development jobs -- economic development and pathways, public transportation has a direct impact on four of those five. Transportation, obviously, growth and development, jobs and education, and it extends the -- the importance of pedestrian and bicycle pathways. It also -- communities can also leverage investments in transit to -- to build some of those pedestrian bike pathways. In other words, there is direct linkages between a lot of those priorities that were identified in the survey and what public transportation can do -- can do. We also -- it was interesting to note that there was -- that a majority of Meridian residents supported the idea of increasing funding for public transportation. So, that's all positive and why we are excited about talking about where transit can go in the future, not just for the City of Meridian, but all across the Treasure Valley. So, what Valley Connect is doing is it looks at Communities In Motion, which is the regional -- the regional plan that's developed by COMPASS and we look out of where the region is going both in terms of development, as well as priorities for transportation and we asked ourselves where should transit be if we were to be on -- on track with the vision that's in -- in Communities In Motion and so that's where we started. What this map represents here is an example of the type of network that could be in place if we had the resources -- if Valley Regional Transit had the resources to serve the amount to -- provide the amount of public transportation that is called for in -- in Communities In Motion and so what I'm Meridian City Council Workshop July 11, 2017 Page 6 of 63 going to spend the rest of the presentation doing is talking about what that network looks like and the advantage or the values that can bring to the City of Meridian. But one more bit of a -- kind of peer context, when we look at where Valley Regional Transit is and compare it to several of the peers across the northwest and in -- actually, not just the northwest, but also in four different states and when we look at the amount of resources that are spent on -- on operations per capita, the biggest thing that stands out is how -- how little we in the Treasure Valley spend on a per capita basis for public transportation operations and so compared -- we spend about 27 dollars -- 28 dollars a year on public transportation operations per capita and when we compare that to places like Spokane, Reno, Tucson and Madison, they on average spend in the order of 140 dollars per capita. So, when we look at just that difference, it's easy to understand how they are able to provide higher levels of service and have a much broader reach of their transit network. So, this next slide looks to the number of hours in those -- in those peer cities and where we have just over 120,000 annual service hours, that's just a representation of the amount of service that's out there every day, many of our peers have almost five times that, which, again, is simply a reflection of the amount of investment they are putting into the service and so if we were to have a similar base we could have a system of about 500,000 hours, which is what that -- the original network math represented, what could you do with about 500,000 hours spread across the county and some high level estimates of potentially as many as 12 million annual boardings, which is -- we have just at 1.2 today. So, about a ten-fold increase in the number of boarding, so -- and that is interesting because what we find is when you -- it's not a linear relationship between the amount -- and amount that you invest in transit and the return on investment and that's because particularly when you're starting in as low base as we have in the Treasure Valley, when you have service that comes every 30 minutes to every hour it's simply not as attractive to people to make many of their transportation decisions on. However, what this chart is showing is as you look at our peers who invest higher -- higher amounts of operating per capita and you compare that to the boardings per hour or the productivity -- so, this is how many people are getting on the bus per hour -- you can see that there is a relationship between more service and not just more riders, but more riders per hour; right? So, in other words, as you -- once you are able to push beyond just the threshold of 30 minute service, you can start to realize even more boardings per hour than -- than what we have today, which is how you can increase -- how you can get a ten-fold increase in ridership with only maybe five times increase -- increase in the amount of the -- in the amount of resources, which is important when we think about how do we -- how do we think about scaling public transportation to meet the travel demands that we in the Treasure Valley face. The other thing that's interesting about that is when you look at the cost, then, for boarding. So, if you -- if there is some cost effectiveness, there is an inverse relationship there. The more people you can -- as you increase productivity, your cost per provider will -- decreases, because you're able to spread those costs over more riders and so when -- what we find is that as we are interested in achieving higher levels of efficiency, there are times Meridian City Council Workshop July 11, 2017 Page 7 of 63 when it makes sense to increase the amount of investment and that's simply so you can get service that is as attractive enough to people that they can begin to make their daily decisions on where and when transit comes. And so that's what we are trying to illustrate with the Valley Connect program and it allows us to really make Meridian become a central hub for the Treasure Valley in transportation as it relates -- specifically as it relates to transit. So, what I wanted to do now is walk through a little bit that network and show the ways that transit could have many of the -- of the destinations that are important to Meridian to the broader community. So, starting with connections to Boise. So, today as we described, all of the services that connect Meridian to downtown Boise or Nampa are along the I-84 corridor. There is -- there is no transit service to developments along Eagle -- at least very far north of I-84 and there is no transit service to The Village. This -- we would propose to extend service from the Town Square Mall out -- out Emerald and Pine to Eagle coming around and, then, serving -- serving The Village. So, what this does is it creates east-west connection between Meridian and Boise, connecting the two major malls and providing many opportunities for people to travel between -- between those locations and the one thing that's hard to show on a map is levels of service. So, we are not just talking about this connection, but we are talking about how often is that connection available to people and so the red lines here, these are services that come every 15 minutes or more throughout the day. So, this is -- this is more than anything -- it's similar to levels of service around State Street in the peak period, but it's even more than that. And so these are opportunities where people can simply get out and ride -- ride the -- the bus to get where they need to go, whether that’s to Scentsy Commons there at Eagle and Pine or to -- to The Village or any of the development along -- along that corridor. Other extensions would be out Ust ick. So, connecting -- connecting Meridian and Boise via -- again, starting at The Village, running out Ustick, and, then, going downtown through town actually over to Broadway, so you end up connecting a whole lot of these -- these types of destinations. The west side of Boise -- the west bench of Boise connected into -- into Meridian. The Village there it becomes potentially a hub for -- for transit where people can come to, both for the -- the amenities and services that are at The Village, but also to connect to other parts of the region and, then, extending the Overland route down Overland all the way to Eagle and, then, up to -- up to the Village. So, the other thing that's really important that we have been working with Caleb and others as we put this network together is to think about how -- how does the placement of these routes support or not the development that's envisioned by the City of Meridian and so that's really the key part that we are interested in working with the city on is to say where are the corridors where you see development, how can we try and connect those with high levels of service so you can take advantage of transit service and help address the transportation issues that a lot of the community is interested in res olving. So, these are all services oriented towards the east and Boise. If we look at other ways that we can connect to Canyon county -- again, kind of using The Village as an anchor or hub, head out -- this is Cherry Lane out to CWI in Nampa, which becomes another hub on that side connecting to other parts of Nampa, but also the Meridian City Council Workshop July 11, 2017 Page 8 of 63 intercounty services. So, this connects downtown Meridian -- west Meridian to the education services at CWI directly and also open up service along Chinden, again using CWI as an anchor, but serving north Meridian and into -- into Boise along -- along the Chinden Boulevard. So, these -- the green lines here are express services, so these would be intended to be making longer distance trips, connecting people to jobs and -- throughout the day, but really trying to make similar types of trips as what we see on the intercounty services today. De Weerd: And that would be how frequent? Hunt: So -- De Weerd: The green line is -- Hunt: Right. I think we -- here we are talking about every 30 minutes. De Weerd: And, you know, Chinden -- driving Chinden is not express. Hunt: It is. You're right. And so that's one thing that -- that we are also looking at with the Valley Connect program is to identify not only where the service makes sense, but what kind of capital improvements we need to be looking at to keep buses from being stuck in the same kind of traffic. I mean so long as we are on the same road you're going to have some of that conflict, but there are things that you can do to help it move through a particular intersection or to help -- help jump past some of the -- the worst parts of congestion along -- along any given corridor and so once we started looking at where we -- where we want to focus our efforts we can start having those conversations. Where does it make sense for us to be prioritizing transit movements? Where does it make sense for us to -- and, then, coming back to the development side, how do we ensure that all of those -- the transit investments, the capital investments, and the development all support one another. Oops. Excuse me. We would continue to serve the I-84 corridor. This is very similar to the route 40 today serving CWI. This would be coming every 15 minutes, because we know it's a high demand corridor today and will continue to be in the future . Getting off a Ten Mile and staying on Overland all the way through Eagle and so this provides an opportunity to -- to along the way between Nampa and Boise serve a developing area of Meridian, whether that's Silverstone or all the development along -- along Overland making connections -- there are apartments that are going there next to Roaring Springs, as well as there next to -- to Mountain View High School. So, how can we create opportunities for those developments that are there already to be on the way to connect either to the facilities in downtown Boise -- services in downtown Boise, whether that's Boise State for the jobs that are there, as well as the -- the educational opportunities at CWI. Today our services express line why they all go into downtown, we have -- there have been lots of calls for service out to Micron and we would be interested in providing that kind of service and what -- the role that really plays actually in this kind of scenario is it becomes a Meridian City Council Workshop July 11, 2017 Page 9 of 63 crossroads for people, whether they are headed to downtown or headed out to Micron, they make that decision before they get on I-84 there at Eagle and so you have those Eagle -- excuse me -- Meridian is well placed, because it has the opportunity to take advantage of both those directions. It also is on the axis north-south and so when we talk about -- when we have been out talking to the city of Kuna and their -- meeting their needs, their needs run really quickly into the needs of Meridian once they connect to services there at I-84, if they were to continue, which we propose that they do, into downtown Meridian, that starts to fulfill some of the -- some of the local Meridian circulation needs. So, connecting Kuna, again meeting up with the transit hub at The Village, also, then, serving the -- the apartments and other development that parallel to Eagle. So, this would be using Records and Alley, so that you are able to serve those higher -- higher density developments, making connection to east-west services there on Chinden. I hope that you're also seeing as we go through all this is that each one of these routes become a piece in a broader network that work together and so you have both east-west service and north-south service and they are intended to work together. They are intended to help people make both of those types of movements. Connections into Eagle. So, this would be down Linder, serving high school and, then, downtown Meridian on into Town Square Mall after serving The Village. So, another thing that we are interested in doing is how do we improve transaction access actually to -- to the high schools, which provides an opportunity for families to have teenage -- not students, their children, how do they get themselves to -- to and from their -- from school. So, this would connect both Eagle High School, Meridian High School, downtown, and to the other opportunities at The Village and Town Square Mall. We also are looking at ways to extend into south Meridian where there isn't -- doing a north- south connection down Locust Grove and out to the development -- the Hillsdale develop potentially -- because we know that Meridian is developing out that way, how do we make sure that those -- that those services get connected with transit and so there are opportunities to do that as we grow the -- the service network and we are excited about supporting each community as they try and develop with appropriate transit service and, again, more kind of local connections within Meridian, connecting them north-south along Meridian out to Chinden, where they can either move -- travel east or west. So, I hope that gives you kind of an understanding of what's possible. The thing that's exciting to me about making presentations like this is we hear a lot of the time wouldn't it be great if we had a service that did X or Y and what we -- what I wanted to share with you is those things are all doable, they are all possible to do right here and the only -- going all the way back to that -- the original peer comparison thing that -- the most significant thing that keeps us back from doing that is simply the amount that we invest in -- in our public transportation service compared to our peers with -- with comparable amount of resource or investment we can have the types of connections that people are asking for. We can help address the transportation needs that are on everybody's mind and support the development that -- that we all are trying to encourage into the Treasure Valley and -- and cultivate. So, the last slide that I want -- that we had up here is simply to talk about where the Meridian City Council Workshop July 11, 2017 Page 10 of 63 focus of Valley Connect will be and it is largely a fixed route focus. Kind of fixed route first, simply because when we look at the cost effectiveness of what a fixed route can do over other alternative types of transportation, by and large fixed route service is -- is far more cost effective. That's not to say there is no role for specialized transportation, we know that they provide an important niche market and we will continue to -- to do that, but when we think about where -- where can we -- what kinds of transportation services will fulfill or support the other types of needs that our -- that the community is talking about where they -- addressing transportation needs, supporting development, those we see being folded into developing a robust fixed route network. So, where we are is -- we are soliciting feedback on both the network and the Valley Connect plan generally and we have been working with Technical Resource Group and Caleb sits on that representing the City of Meridian and we have been -- he has been providing a lot of good feedback about -- about where the city is developing and how we can maximize that network to support that development . So, we will continue to refine the suite of transportation options that are available to the City of Meridian, as well as look for opportunities to -- to develop some support across the many cities that we serve. So, as you saw, most of those lines didn't stay within the City of Meridian, so it becomes an interest in how do we talk about -- about these services to the city of Eagle, the city of Kuna, to Boise and together we -- we can solve the -- the transportation issues that we face. And that's what I had. If you have any questions about where we are headed on -- with the fixed route side. After that we will invite Todd to come up and talk about specialized service . Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Stephen, in your pricing and probably the one that got me was comparing with Tucson -- Hunt: Yeah. Little Roberts: Does that include the infrastructure that's already e xisting? Because like Tucson has got the metro. Is the pricing in that with such a big difference? Hunt: So, the -- the costs were just the operational costs. So, the capital costs we didn't compare. So, it was just how much are they investing year in and year out in the operational costs for delivering the service. So, it's -- it would include -- well, actually, on that one it was just -- it was just the bus. So, it didn't -- it did not include the operating costs for -- for their light rail. Little Roberts: Thank you. De Weerd: Other questions? Okay. Meridian City Council Workshop July 11, 2017 Page 11 of 63 Hunt: Appreciate it. De Weerd: Thank you. Hunt: Todd. Morrison: Thank you, Stephen. Thank you for having me here. My name is Todd Morrison, I'm the community programs manager at Valley Regional Transit. I was invited to a budget workshop last month to provide an overview on our specialized transportation and I kind of wanted to allow an opportunity for me to come back and answer any more questions fo r you guys and so I have a relatively short presentation, talking about our specialized transportation programs that consist of harvest transit, which operates solely in the community of Meridian and, then, we also have the support ValleyRide service, which supports Meridian residents for traveling outside of the -- the service area of Harvest Transit. So, a quick overview of Harvest Transit. It's a free transportation service. It's designed to address the needs of seniors and persons with disabilities. It is a public transportation service, so it's not a taxi, but it's kind of -- we try to market it as a -- as a shared ride system. It incorporates wheelchair accessible vans and it operates really just in the -- in the heat of the day from 9:00 a.m. to 3:00 p.m., which was a result of some outreach we did with Meridian residents -- Meridian seniors indicating the times that they would -- they would prefer to have this service. So, here is an overview of the -- the ridership on a per month basis. The program kicked off in December. Our new vehicles arrived in March and you can start seeing some of those up ticks in ridership right around March. In May we consolidated -- we made some tweaks to the service area. We initially had two service areas and we consolidated into one, so if you're wanting to travel anywhere within the Meridian community you don't have to make any transfers along those vehicles and, then, there is some additional items we are looking forward in the future in terms of the operational aspects in continuing to improve our -- and build on our relationship with Harvest Church and allow them to take even more responsibilities of the operations and all of us just kind of take a step back and solely serve in an administrative capacity. So, there is an overview of the ridership. We don't have June's ridership quite yet, but our overall goal is to receive about -- is to provide about 550 rides per month. As you can see here we are not quite reaching that goal, however, the trends are looking encouraging. So, I think that this is probably the most important slide that I wanted to provide is -- and, hopefully, this provides a little bit more of a clean breakdown in terms of the requests for this year as it compares with years previous and, then, how it's split out between the multiple types of specialized transportation services and one thing I'd like to note is for the third item down , the dial a ride service, those -- how I would like to see this -- or what I would propose to the city is those funds for 2017 -- and we were allowed to -- or those are invoiced to the City of Meridian on a per use basis and so half way through the year we expanded 8,000 dollars of that. So, our propose is for -- in the FY-18 we Meridian City Council Workshop July 11, 2017 Page 12 of 63 would look -- we could kind of cap that at 16,000 and, then, we would just simply invoice on however many rides are provided. If the rides weren't provided we wouldn't be providing -- we wouldn't be submitting the invoice and so, hopefully, that provides a little bit more clarification in terms of -- of the specialized transportation context for -- for the City of Meridian. And then, in addition to that, there is also an additional grant that we are seeking from Idaho Power for 10,000 dollars to support Harvest Transit. The status of that is unknown and we aren't necessarily expecting a result on that for a couple of months, as we have seen with some of the other foundations, that could be a lot longer process and so we would be requesting the full 69,000 dollars to support Harvest Transit. And with that I guess I would stand for any questions. De Weerd: Thank you, Todd. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Todd, can you share with us the unique riders of ValleyRide and maybe also the unique riders for Harvest Transit. I know you presented to the trans -- Todd presented to the transportation commission last week and shared some information that I thought was valuable, but in light of I think some of the success with ValleyRide, I'm curious how many unique riders that we have on that system as well. Morrison: Sure. So, for the ValleyRide service and that -- and the data for that was collected from October through March -- we had 88 unique riders utilize that system and for Harvest Transit, which was from Oct -- or, excuse me, from December through May, we had 114 rider -- unique riders utilize that system. And so I guess we didn't necessarily go through and do a more in -depth analysis, if there was overlap between the two, if the people that were using the ValleyRide were also using the Harvest Transit, but that's -- that provides an overview of the -- the individuals served. Cavener: Thanks, Todd. De Weerd: Okay. Anything further? Thank you, Todd. Morrison: Thank you. Fairless: So, do you have any general budget questions that I could answer or any other questions? If not, we would be happy to get out of your hair and let you get on with your business. De Weerd: Okay. Anything further from Council? Meridian City Council Workshop July 11, 2017 Page 13 of 63 Bird: I have none. De Weerd: Okay. All right. Fairless: Thank you. De Weerd: Thank you, Stephen. Thank you, Todd. B. Compensation Committee Recommendations De Weerd: Okay. Item 6-B is -- I think that Mr. Nary is kicking this off. Nary: Yes, Madam Mayor, Members of the Council, under city code each election cycle, every two years, we form a committee of citizens, members of our commission, former council members, to discuss the compensation for both Mayor and City Council going into the election cycle for the next two years. This is the seventh time we have had a citizens' committee of various folks. This year Marie Sorres and I partnered to put this together and to get the group together and to have the discussion and get the data that they would need to have the discussion. Members of the committee were former Council Member Rountree, David Ballard, who is here today from the Meridian Transportation C ommission, Gretchen Caserotti, who is a member of the Meridian Arts Commission, Clint Shifflett is a member -- a community business -- one of our community business leaders. Marty Schindler from the Downtown Business Association was also a part of that. And, then, of course, Crystal and I were there as staff to help gather the information. So, the committee has finished their work. It has a recommendation for you. It's in your packet and Gretchen is here to present the committee's recommendation to you. De Weerd: Good afternoon. Caserotti: Good afternoon. Thank you for having me. De Weerd: Thank you. If you will, please, state your name and address for the record. Caserotti: Thank you. I will. I'm Gretchen Caserotti. And my address is what you said? De Weerd: Yes. Caserotti: 3725 North Rugby Drive. De Weerd: You could have given your other address. Thank you. Meridian City Council Workshop July 11, 2017 Page 14 of 63 Caserotti: Yes. I work at Meridian Library District and I serve on the Meridian Arts Commission and participated in the citizens compensation committee this year and was honored to have been asked to participate. I always learn so much in my partnership and working with you all in my own work and so I appreciate having an opportunity to -- to continue to learn and to contribute some thoughts in this process. So, as -- as Bill mentioned, we had met as a group a couple of times. We had a number of questions. We asked for and Crystal and Bill provided a lot of information for us, a variety of differe nt reports, and, really, we tried to work toward determining what the criteria was we were really evaluating. Were we looking backwards at a performance evaluation or forward to whether or not it was a straight compensation for the positions based on -- on the duties and we looked at the criteria of the size of the city, the subsequent amount of time and complexity of the work being performed , the size of the staff being managed directly by the Mayor, peer comparisons, both in and out of the state, as well as the history of the salaries since 2000 here and I will also make a note that a point of discussion at the meetings was also public perceptions of -- of public official salaries. That was certainly a consideration that we discussed. And we considered the -- as I mentioned those -- any increases, whether or not they were sort of retrospective or looking forward to ensure that the positions themselves are attractive for highly qualified candidates in the future and , then, the final piece was how that fits into the overall budget. And as such, once we went through those -- and they are outlined a little more in detail in the report provided to you, the committee unanimously agreed to the following recommendation. That the Mayor and City Council compensation for salaries be increased up to three percent for the next two years. Increasing the Mayor's salary to 93,683 in 2018 and 96,496 in 2019, being based on the three percent presently being used by the city in the salary schedules in the budget . Increasing the Council salaries at three percent to 10,300 in 2018 and 10,609 in 2019, with the Council president salary being noted at 11,330 in 2018 and 11,670 in 2019. And we recommend that all elected officials continue to receive the same benefits that they currently receive. The committee recognizes and is thankful for all of the hard work and dedication that the Mayor and the current City Council performs presently. We know serving in your roles means long days, challenging issues and sometimes really tough decisions, but we see you all serving our citizens selflessly. The committee well knows you aren't doing this for the compensation and we know you may not apply our recommendations, but this recommendation provides us an opportunity to say than k you for your service and for doing such an excellent job in leading the city to be such a successful and healthy community. I would be happy to answer any questions that you might have. De Weerd: Thank you, Gretchen. Council, any questions for Gretchen or the other committee members? Bird: I have none, Mayor. Meridian City Council Workshop July 11, 2017 Page 15 of 63 Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Not a question, but thank you and Clint, everyone else on the committee. I have served on this committee previously in between Council sessions, so I know it's a lot of effort and research you do to -- to provide some feedback for us to consider. So, I appreciate and thank you for the time doing so. De Weerd: Any other comments, questions? I appreciate having the -- the ordinance that does suggest that we have a citizens committee look at this and I know that Crystal probably brought this to the committee, is I do think there is another component to it and sitting down with the Mayor to talk performance and I would love to get that feedback and if you can add that as an element that would be awesome. Caserotti: We -- we looked at the city survey, which I think speaks to a great deal of how we were considering your performance, as well as looking at retention rates and the FTE and looking at the organization charts and the complexity of the staff that you are managing and those were certainly some things that we did discuss. I don't know if that's something -- if anyone has anything to add to that. I think it was a challenge to be playing both roles as an administrator in my own work, separating people from positions and we tried to sort of do both in this exercise, which was really hard to do , because if you're doing a performance evaluation it's about the person, b ut if it's about the positions, you really have to separate yourself for that and we had a healthy discussion about what does this look like in the future and wanting to maintain a salary that would be competitive for 2019, but also wanting to recognize what a terrific job everyone thinks that you do and how hard we see you working and not -- I don't remember who said it, but the bar is very high , so -- with all the work that you do and how present and transparent and committed you really are. If it was just on straight percentages we would love to give you more. De Weerd: No. And that's certainly not what I was asking. But I -- if the committee would be willing to meet one more time and sit down and have a discussion, I would really appreciate that. We will volunteer Marty, since he's not here. De Weerd: Okay. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council Workshop July 11, 2017 Page 16 of 63 Cavener: Gretchen, thanks for serving on this committee. I think from -- just speaking as one council member, this whole process is kind of -- messy is not the right word. It's hard for us to say, yes, we should -- we should support giving ourselves a raise. I'm hoping that maybe going through this process, was there a rubric or best practices that you saw in other municipalities that we should look to implement as part of future vision casting? Is there a place that gets this process right? Are we the place that's getting it right? I mean that's the feedback that I'm hoping to hear from you. Caserotti: Well, Crystal may be able to speak a little more to process, since she did the -- the communication with the other cities and other HR -- so, I'm sure she would have more to add on that. We did -- I think the -- from where I stand, the piece that we discussed was there had -- we do see that there should be a balance between putting in something that's more structured and really evaluating current situations, because you can put in a structure or criteria or a rubric, but say the market changes and, then, you don't have that ability, and, then, you could put -- you might find yourself in a situation where it is out of whack with what your actual conditions are in your community, because you're kind of locked into a process -- if I'm summarizing this adequately. I think that the sentiment was if we can articulate what the criteria is , that can be passed on to the next committee, because we did consider current market conditions. We looked at tax levies. We looked at -- in terms of how this fits into the overall budget and things like that and the challenge was with other cities is -- they are all very different, because you might have a city manager, not a mayor, and you might -- you know, the peer cities in the region that we looked at from the western states are not all structured the same and so when you look at that in the table of comparison, it was really hard to identify patterns or any consistency in that way. Do you have anything to add to that? Ritchie: Madam Mayor, Members of Council, Gretchen actually articulated that very well. In our efforts to gather information from the different Idaho locations, as well as what she mentioned, the western states, when we contacted those individual agencies to get back to whether or not they have a standard practice or guidelines or a rubric, they don't. They do a lot of what we do in gathering a lot of local information, gathering population, gathering the complexity of the work, taking into consideration the direction that the cities are headed. So, not every individual agency had -- or state had a specific best practice and that's the challenge that we have when we focus on utilizing this every two years as a process to come up with a solid fair marketable recommendation. So, we have tended to continue the best practices that we have established here in Meridian, gather that information as Gretchen mentioned, maintaining the historical information, discussing with the committee members that differ over the next cycle -- two year cycle and come forward with what we feel is the -- or they feel is the best recommendation for Meridian. Meridian City Council Workshop July 11, 2017 Page 17 of 63 De Weerd: Any follow-up? Okay. Thank you. And thank you for the group's efforts and if you're open to having a sit down, I would love to -- to just sit down and chat. Okay. Ritchie: I see nodding of heads, so we will get that coordinated. De Weerd: Okay. Thank you, Gretchen. Caserotti: Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I think this is very good compensation. I think it's something that is deserving of you people and while -- it's hard to compare other cities, because no two cities have the same -- some have library districts, some have roads, you know, some don't have fire departments, some don't have police departments. So, if we need a motion to go forward with this, I would be glad to make a motion that we accept the recommendation of the compensation committee for the next two years. De Weerd: Okay. I have a motion. And do I have a second? Little Roberts: Second. De Weerd: Okay. Discussion. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I appreciate the great work of this committee and I'm certainly supportive of the recommended increase for the Mayor based on the committee's recommendation. As I -- as I mentioned earlier, I just -- none of us got into this for the money and I think that, you know, if I -- if I do the math right I make about 85 cents to a dollar an hour. It doesn't cover the gas for me to get to and from meetings. I know in the past other wise council members have brought up the idea of, boy, if we increased the compensation perhaps that would attract more people. Maybe it would, maybe it wouldn't. I think our Council is -- is stellar and is well representative of our community and, again, none of us hopped into it for the compensation. So, I struggle with being supportive of an increase in compensation for the Council. While I appreciate the recommendation and the vote of confidence from the committee, we as a Council are always sticklers for the budget and we look at every dollar as important and while the monetary amount is not significant to me, I think for me, at least, it's -- it's a commitment to Meridian City Council Workshop July 11, 2017 Page 18 of 63 our taxpayers that every dollar is important and that it doesn't change our lives and if we can return a few bucks back that's something I'm more supportive of , at least from the Council perspective. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: While I agree with much of what Councilman Cavener said, I also would like to put my faith in the committee and I think they understand the amount of work that we do and not that I feel that we are necessarily deserving of a raise, I think we need in this case look past us and the position and it may or may not, but I think that those are all things that this committee took into account and I'm not in a situation where I can go over every detail that they did , but I trust them and would like to support their decision or their recommendation. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, I echo Councilman Cavener with regard to Council pay. When it comes to the increase for the Mayor, having nothing to do with yourself, with the position itself, I feel that the job may be commensurate with a higher pay, maybe even six figures, but the position is one of public service and at its current pay level is more than sufficient to sustain any size family and live comfortably here in Meridian and be able to perform that service position. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I -- with regards to the compensation for the role of mayor, I do agree with -- with Councilman Palmer that it is appropriate. I think the committee has provided valuable information and to check on it every two years is appropriate. But in reference to the duties of the position and not the person , because people come and go from these seats, but the role remains the same and we are not like a private business where there is an opportunity for future employees in these roles to start out at a -- perhaps a different salary that might be commensurate with different experience levels. So, I'm comfortable with the Mayor's salary as it is. With regards to the council's compensation, it's sort of a mixed bag for me, because I wouldn't change the salary. I think the increase in compensation has been provided. There is -- the total cost of compensation for an employee, wages is one part of that and there is medical benefits that are provided as well and there is increased cost that the city absorbs on behalf of the employees, including the Council for things such as insurance that effectively are a raise in compensation to the council members. They just receive it in the form of Meridian City Council Workshop July 11, 2017 Page 19 of 63 continued benefits at a higher cost that the city is absorbing. So, I'm comfortable keeping all the compensation the same . I think the fact that the city has absorbed increased costs -- nonlabor costs for the Council and Mayor is appropriate enough at the time. De Weerd: Okay. Borton: And, Madam Mayor, I agree with Councilman Cavener, there is -- to compensate the position for the work and time would be a much greater discussion. It would be a much more drastic increase and that's nowhere near the type of individual that the city I think needs to run for the money . It's never going to be a job on Council. The Mayor's office -- the role of the executive is much different and I could see merit in changing that as well and increasing it, but for Council this has got to be pure community service, with some recognition for the time away from family and from your business, but your heart has to be on Council for a service purpose. De Weerd: Okay. Well, Mr. Clerk, I think we have a motion. Will you call roll. Roll call: Bird, yea; Borton, nay; Milam, absent; Cavener, nay; Palmer, nay; Little Roberts, nay. De Weerd: Okay. Well, the motion failed. MOTION FAILED: ONE AYE. FOUR NAYS. ONE ABSENT. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I have sat in the same seat as these other Councilmen many a time on compensation, you know, we -- you don't -- but, you know, you -- you spend -- you spend your time away and I realize the benefits we receive is very, very good and I think this will probably, if you look back, be the first time I have ever voted for a raise for the Council, so I don't see any problem with it being defeated. But I do agree that the Mayor -- definitely that position needs to be raised. So, somebody else can make a motion. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Maybe, then, to simplify it, instead of us trying to do both in one motion six different ways, we separate them out, if that's appropriate. Madam Mayor, I move we maintain the Mayor's salary at what it is until the next review. Meridian City Council Workshop July 11, 2017 Page 20 of 63 De Weerd: Okay. I have a motion. Do I have a second? Borton: Second. De Weerd: Okay. I have a motion and a second. Any discussion? Bird: Call for the question. De Weerd: Mr. Clerk. Roll call: Bird, nay; Borton, yea; Milam, absent; Cavener, nay; Palmer, yea; Little Roberts, nay. MOTION FAILED: TWO AYES. THREE NAYS. ONE ABSENT. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: We are going to be here all day. We have a long day ahead of us. I make a motion that we accept the committee's recommendation for the Mayor's salary, with the recommended percentage amount, but do not accept the recommendation from the committee for Council compensation at this time. De Weerd: Okay. I have a motion. Bird: Second. De Weerd: And a second. Any discussion? Mr. Clerk. Coles: Thank you, Madam Mayor. Borton: I guess Madam Mayor -- De Weerd: Oh. Mr. Borton. Borton: And I appreciate what you're trying to do, but it's -- it blends two things, so in support of the Mayor's increase, but rejecting the Council's itself -- we will see where this goes. I -- I don't support the Council increase, so if I note -- vote no on the motion I'm voting no on rejecting the Cou ncil increase as well, which is something I support. So, I appreciate you're trying to speed it up. Bird: Madam Mayor? Borton: Linking it kind of complicates it. Meridian City Council Workshop July 11, 2017 Page 21 of 63 Bird: Madam Mayor? De Weerd: Okay. Mr. Bird. Bird: No. That -- the motion was that we accept the Mayor's compensation. Borton: Right. Bird: But we don't take any compensation for the City Council. Borton: Correct. And I support -- Bird: So, you support the Mayor getting raised, but not the Council. De Weerd: No. He -- the opposite. He's supports the Council -- Bird: Well, I know how he supports it. But I mean that's what the motion says. Cavener: Madam Mayor? Mr. Borton, you're welcome to make a substitute motion if you -- if you would like. Borton: Okay. If I may. Madam Mayor? De Weerd: Mr. Borton. Borton: I move that we keep the City Council compensation as is and not accept the recommendation of the committee as to Council compensation. Bird: Second. Borton: And, Madam Mayor, for discussion on the motion, one of the reasons why a lot of people serve up here, Keith, is because people like you who make people fall in love with this community and service and you're the king behind that, so -- Bird: Thank you very much. Appreciate that. But there has been a lot of us. De Weerd: Okay. So, the substitute motion is to maintain the Council salary as is, declining the increase as recommended by the committee. Is that essentially what you said? Okay. Did I have a second to the substitute? Bird: I seconded it. De Weerd: Okay. Thank you. Mr. Clerk. Meridian City Council Workshop July 11, 2017 Page 22 of 63 Roll call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: With regard to the position of Mayor, focusing on the duties of the position itself and not focusing on the person in the seat or the specific performance, because I don't think we have a matrix to objectively tie compensation to performance yet. Maybe that's a future discussion. But in light of that I would move that we maintain the existing compensation for the Mayor and the role of the executive and not accept the recommendations of the committee at this time. Palmer: Second. De Weerd: Okay. I have a motion in a second. Any discussion? Mr. Clerk. Roll call: Bird, nay; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: Okay. The motion passes. MOTION CARRIED: FOUR AYES. ONE NAY. ONE ABSENT. C. Journey of Heroes Public Art Installation Update De Weerd: Thank you for your service. Item 6-C is Journey of Heroes, the public art installation update. And is Hillary -- oh, there is Hillary. Bodnar: Okay. Spooky. I don't know. Okay. Look quickly, because it might disappear. You will see what other pictures I have on file. C.Jay right now is passing out the same thing. So, if it continues to rotate through these you're still supported with the images being used . Madam Mayor, Members of the Council, I'm before you today -- this is actually a nice rotation -- to just give you an update on the trail markers that will be -- the trail marker images that will be installed in the Journey of Heroes in the public installation at Heroes Park. The committee that decided on how these trail markers would be selected consisted of three Meridian Arts Commissioners and, then, the Parks Committee from the Meridian Parks and Recreation Commission. We decided that heroes were to be selected by local schools, so I reached out to local schools -- first near the park and, then, Meridian City Council Workshop July 11, 2017 Page 23 of 63 also other schools for recommendations. Nine schools were contacted and we got five to participate in hero nominations. We asked the schools for a primary hero nomination and a secondary hero nomination in case their original hero was already selected or in case that we couldn't get permission from that hero or their family for image use. With that being said, all of the primary recommendations that were received were not duplicates, so the committee members decided to proceed with contacting the individuals that were recommended for heroes and work on getting artist permissions. At this point we have all the permissions in place and Ken McCall, the artist, has worked to obtain those permissions and worked to put together what images would be used. I can go through them really quickly the schools and, then, the heroes that they recommended. Rocky Mountain High School is one mile from the park and they nominated Alex Fox. He is this bottom person here with his son in the stroller and his recommendation form is actually here now. He donated his kidney to a special needs teenager. The teenager's mom reached out kind of looking for a match for her daughter and Ken's -- or Alex's son also suffers from a disability, so he knew what kind of impact that would make and he didn't know the woman who reached out on Facebook and he is in Rocky Mountain High School eyes a hero. And he lives in Star, but he is -- our requirements for the hero recommendation were that they are local to Idaho and that they are real. So, we didn't want fictional characters and that's a pretty good example in my opinion as well as what a hero is. If you remember part of the journey of heroes art installation I think was also to encourage people to think about what it means to be a hero . So, there is a variety of heroes referenced here. Paramount Elementary School is two miles from the park and they nominated Dean Brigham, who is their current principal, and he is retiring this year. So, that was an honor that their school wanted to bestow on Dean Brigham. Dean Brigham was also my principle at Chaparral Elementary School, so that was pretty cool to see. The next recommendation is from Heritage Middle School and they are 2.5 miles away from the park and they nominate Gregory Pappy Boyington. Oh, so Dean is on the left and Gregory Boyington is on the right-hand side and he was a pilot in World War II. I believe he was also in a popular sitcom or the focus based on -- in a popular sitcom Baa Baa Black Sheep and he's from Coeur d'Alene. Pioneer Elementary is an arts based school. They are five miles from the park and they nominated Kristin Armstrong and you guys know Kristin Armstrong is in that picture. Chief Joseph Elementary School is an art based school and they nominated -- oh, they are 5.5 miles from the park and they nominated Chief Joseph. Other schools contacted include Willow Creek Elementary School, Hunter Elementary School, Christine Donnell -- De Weerd: Donnell. Bodnar: And, then, Renaissance High School. And those schools either declined to participate or did not respond to my incessant e-mails and calls. This is really just to show you guys you had been selected and the process that we used to get to that point and to remind you that those are for the trail markers Meridian City Council Workshop July 11, 2017 Page 24 of 63 around the park. The primary installation impact that was also handed out to you guys, those images remain the same from the original proposal that was brought before you. So, that includes Sacagawea, police officers, doctors, an astronaut, a firefighter, veterans, Abraham Lincoln, Martin Luther King, Jr., Albert Einstein, Amelia Earhart and Louis and Clark. We just wanted to provide an update. If you have any questions for me or for Ken, the artist, he's in -- he's in the -- De Weerd: Well, this is very nice, Hillary. Council, any questions? Bird: I have none, Mayor. Just very nice. De Weerd: No questions. Thank you very much. And thank you. This is going to be an awesome project. Look forward to seeing it. Oh. I knew I heard that somewhere. Steve. Siddoway: I just wanted to quickly go on the record and just say we are excited to welcome this art project into the park. It's been great to see the Arts Commission and the Parks and Recreation Commission come together in these joint meetings to manage this process with Hillary's excellent leadership. The materials I see have been ordered, fabrication underway. It will be kind of a fall installation later this year and we look forward to having it in -- in Heroes Park. So, thank you. Item 7: Department Reports A. Meridian Arts Commission: Budget Amendment for Dairy Days Art Show, Traffic Box Wraps, and Meridian Art Week Not to Exceed $8,280 De Weerd: Thank you. Okay. Item 7-A is also under the arts commission, so Hillary, you should have been stayed up there. Bodnar: This is a budget amendment that requires for spending authority for revenues received by the Meridian Arts Commission. We are requesting -- the actual budget amendment amount shows 8,000 dollar -- 8,280 dollars, but that zeroes out because those are revenues received -- or promised in an agreement or with another sponsorship form that we already have in place. The intention of the use of those funds is to go towards covering expenses from the Dairy Days Art Show, MDC's traffic box wraps, which is an agreement that we have had in place for a long time for 5,000, dollars. Those agreements we -- you might have been seeing them on your agenda and Consent Agenda, so those are getting underway and we will be getting the art work and wrapping those shortly and, then, there was the other request is going toward Art Week to help grow that program. And happy to stand for any questions. De Weerd: Okay. Counsel, any questions? Meridian City Council Workshop July 11, 2017 Page 25 of 63 Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Hillary, I assume the art show was a big success? Bodnar: The Dairy Days Art Show? Cavener: It looked like there was a ton of people, so I assume that the revenues coming in are a result of that being a successful endeavor? Bodnar: The revenues coming in are from sponsorships and from applications for the booth fees. Cavener: Okay. Bodnar: We haven't currently asked the artists to provide any donations for percentage of sales, although that's something that we have discussed and could -- could ask for as the program continues to grow. But there was definitely a lot more attendance this year. I think the artists got really good exposure. We heard some of the artists that were there the year before that had made a lot of sales. They didn't make a ton of sales, but -- well, a few of them didn't make a ton of sales this year, but they talked to a lot of people and made a lot of good contacts, so they were still really happy with the show and overall I think the increased attendance from having this be the second year of the Dairy Days Art Show, it was really good and a lot of the artists were happy to be a part of it and I was really happy with how it all turned out. No travesties, so that's always good. De Weerd: Do we have any comment? Anything further? Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Seeing how Genesis isn't here, I will take the -- I move that we approve the budget amendment for the Meridian Arts Commission for the amount not to exceed 8,280 dollars. Cavener: Second. De Weerd: I have a motion and a second to approve Item 7 -A. Any discussion from Council? Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. Meridian City Council Workshop July 11, 2017 Page 26 of 63 De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Thank you. Bodnar: Thank you. B. Public Works: Public Works Week Recap and Donation to the Meridian Food Bank De Weerd: Item 7-B is under our Public Works Department. Deardorff: Madam Mayor, Members of the Council, I'm up here to give you a recap of Public Works Week and to let you know how it went. As you know our 2017 -- De Weerd: Susie, you want to pull that a little bit closer. Deardorff: As you know our 2017 national theme was Public Works Connects Us. We appreciate Council's support and participation both this year and in years previous. Everyone contributes to Public Works Week in Public Works. The staff -- this series of events doesn't happen by itself, it requires the efforts of many staff members to plan and all staff members help execute it. This series of events is free to the public. It's designed to educate the community about the things that Public Works Week does. This is our 9th annual Public Works Week and our staff has it down to a science. This year we had 13 Public Works partners who contributed financially. We had 19 Public Works partners who participated in some of the events and we had 25 organizations that contributed prizes or in kind donations. This resulted in 9,359 dollars in donations to help cover the cost of hosting Public Works Week. We also plan annually for these events using our Public Works advertising promotion and public education budget. This year's budget was 5,000 dollars. That represents 1/10000ths of Public Works' fiscal year '17 budget. This is our single largest outreach of educational event series and it gives us a huge bang for our buck. Again, the community response is outstanding. They love learning about what we do and the pride that we take in our city. So, the Poop Scoot. We had a new starting location that was well received. The participants also liked having guides throughout the race. As you can see we had at least six dogs join us in the race this year. In addition to our furry friends, we had 115 peop le register. Seventy for the 5K and 45 for the 3K. For the food bank we raised 268 pounds of food and an additional $23.90 was collected at the registration for the food bank. That beat 2016 where we only collected 223 pounds of food. Some of our racer s return year after year and we have proof. We have got the T -shirts from the past. In our Go With The Flow tour the bus was full. A hundred percent of the people Meridian City Council Workshop July 11, 2017 Page 27 of 63 who returned the survey said the tour was excellent. We had an updated route this year. We included the always popular Meridian Water Tower. We had a new state of the art water treatment facility at Well 27. They visited the upgraded South Black Cat lift station. And we finished at the ever expanding wastewater resource recovery facility. And as you can see, this behind-the-scenes look at the city's infrastructure is always well received by the attendees and earns the highest praise for the city and the staff. There is no stopping the Expo. In spite of the weather and despite the rain, our cornerstone event in the City Hall Plaza went quite well. We had 15 partners and consultants who participated in the Expo, in addition to the Public Works divisions. That's the largest number so far. The vendors commented that was a well run event and everyone was highly engaged. They were busy. We can tell, because over 700 hotdogs were served and there was lots of popcorn. There is something for everyone at the Expo. We have fun educational activities, opportunities for adults and kids as well. The top attractions this year. The big trucks, the wastewater displays, the environmental display, the water displays and, of course, the Home Depot bird houses. Now, in case you missed anything, again this year we have a video thanks to Kaycee Emery, our city communications manager and her intern Alex. Oops. Let's go back. You want to see the video. (Video played.) De Weerd: Nice job. Deardorff: Thank you. Bird: Very nice. Deardorff: So, while the public -- the primary benefits of Public Works Week are public education, team building and relationship building, as you can see Public Works connects us to the general public through Public Works Week. In addition, our sponsor donations benefit our community. Thanks to those sponsor donations we are also able to show support for local community needs. For the Parks Care To Share scholarship program we have $507.88. For the community recycling fund we have $761.82. And for the Meridian Food Bank -- before I announce the number I 'd like to invite the Mayor, Dale Bolthouse and Dan Clark to join us for a presentation. For the Meridian Food Bank we have $2,539.40. Bolthouse: Mayor, don't run off. We have got a little something special for you. Thank you, Dan. We just really appreciate the Council and Mayor's support of Public Works Week and we notice the Mayor wasn't able to join us at the fun run this year, but we have an official personally made replica of this year's trophy for the Mayor in hopes that she will display it with ho nor in her office upstairs, along with the many other treasured momentos of her -- of her tenure, so we have this year -- if you haven't seen it, this was this year's Poop Scoot run trophy, hand Meridian City Council Workshop July 11, 2017 Page 28 of 63 manufactured by our wastewater treatment folks with scrap metal and so we wanted to present that to you. It is a running emoji -- De Weerd: Is this what you call the runs? Bolthouse: The runs. And so we wanted to give you this as an honorary -- this is the first year of this type trophy, so congratulations and we know that it will find a treasured location upstairs in the Mayor's office. So, thanks for your support. De Weerd: Thank you. Deardorff: And with that I will stand for any questions. Bird: Susie? Deardorff: Councilman Bird. Bird: Thank you and all the staff for making us elected officials look good. We appreciate it. Deardorff: Thank you. Bird: That was a wonderful week. Your day out here was fantastic. We just can't thank you enough for what you do every day. Thank you. Deardorff: Thank you. De Weerd: Yes. Thank you. It's -- I, actually, started listening tours yesterday and got a comment and had an opportunity to -- to chat about it and every year I think we get feedback from the public that was involved in one of the events or another and always hear glowing reports and certainly they see what we see often is the pride that is taken in the facilities and -- and the -- the way they can serve the city. So, thank you for, again, putting that human face on your activities. I will still maintain that we love -- no news is good news in Public Works, so thank you so much. Deardorff: Thank you. C. Fire: Budget Amendment for Mold Remediation at Fire Stations Not to Exceed $69,432 De Weerd: Okay. Item 7-C is under our Fire Department. Hi, Charlie. Butterfield: Madam Mayor, City Council -- De Weerd: Hi, Max. Meridian City Council Workshop July 11, 2017 Page 29 of 63 Butterfield: Good afternoon. We are asking for a budget amendment in relation to the Fire Department to address some mold issues that we discovered. Back in May I discovered -- well, I was contacted by a captain at our Fire Station No. 5, he had some concern over some possible mold underneath some rubber mats in the workout room. I went and investigated and upon investigation it looked like he was correct, there was some mold underneath those mats. I contacted Max and his team to actually go do some testing. Some testing was performed and the testing did result in their being mold underneath the mats in the workout room at that particular station. Being concerned about the other stations also having similar setups with rubber mats on the floors in their workout rooms, subsequent testing was done in those stations and also discovered mold. At that time I kind of turned it over to Max and let him and his team look into cost associated with remediating that problem and, then, also addressing that this not o ccur in the future. So, I will let you take it from there. Jensen: Thank you, Madam Mayor, Members of the Council. So, the Fire Department found the mold issue out there on one of the fire stations, like he said, and the building maintenance staff was contacted there to come out and do an investigation out there. So, we came out there, we took a look at the one fire station and, sure enough, there was mold. So, we also contacted a mold investigation specialist and drove around to all the other fire stations as well, just to make sure if this was like an isolated area or if it was happening throughout all the fire stations. Every fire station in the exercise room does have mold underneath the mats there, so it's a consistent issue. So, after we foun d that out we -- we had the mold investigation specialist take samples. Those lab results did come back as positive for mold. So, every room was sealed up to prevent the -- the cross-contamination and at that point we -- we contacted vendors there to get values and prices for the remediation work and to address the issue that was happening there at every station. So, on board we got a mold -- the mold investigation specialist for additional testing and investigations, the mold remediation work, which would be the room cleaning. Removing the carpets and also the equipment, because the equipment has to be sterilized as well. The mold remediation work for the HVAC and duct work is -- pores may be in duct work also, so they need to be cleaned out. The RTU at the roof top units need to be cleaned out as well, just to make sure we are not spreading that throughout the building. Then on top of that we need to go back and apply sealant on the concrete floor to make sure that the floor is not going to be wicking anymore moisture from the ground and creating the mold. So, we have got to agitate the top of the concrete floor and, then, add two layers of sealants also to -- to make sure that no more moisture comes up through the floor. And, then, on top of that to reinstall the -- the mats for the rooms. Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council Workshop July 11, 2017 Page 30 of 63 Bird: Max, we had -- what we had was the concrete floor; right? Jensen: Right. Bird: Then did we have a rug on it? Jensen: Yes. Bird: Or did we just have the mats? Jensen: There were both conditions there. Bird: And were the mats ventilated or were they solid mats? Jensen: Solid mats. Bird: It is just contained to what -- to the workout room and it could be -- well, it could get in the ducts and stuff, but -- which we hope hasn't. Jensen: Correct. So, that's part of the investigation work. He was going to go through and make sure that it's -- it's nowhere else in the facility. But the only concrete floor in each of these facilities is only at the exercise room. Everywhere else it's crawl space. So, we don't have the issue anywhere else. It's isolated to the exercise rooms. Bird: It's just between the body heat and the mat and everything -- and concrete down there, just made moisture underneath. Jensen: Correct. Also part of that also has to deal with a vapor barrier, a poly -- underneath that concrete slab when it was constructed would also eliminate this -- eliminate the issue and stop that moisture before it actually came through the concrete floor, so -- of course, it's more expensive to treat it after it's -- at this point. De Weerd: So, Max, aren't those -- those mat pieces? I know when we went through on our tour one of the pieces was out with the mold specialist looking in it and -- and so those are pieces, not one solid mat. Jensen: Right. They are finger jointed together. De Weerd: Right. And he -- he also said, you know, part of the cause could be how you clean it with the mopping and the water seeping down and -- so, it can't create the kind of mold they apparently have with moisture out of the concrete. Meridian City Council Workshop July 11, 2017 Page 31 of 63 Jensen: Right. My -- I contacted a -- our tech also for investigation work also to double check my thoughts as well. His suggestions were the same as mine, is -- as far as the vapor barrier -- De Weerd: Is to seal the -- Jensen: -- should have probably been placed underneath that concrete. I don't believe that the mopping operations from the vendor -- from the janitorial vendor is actually creating the issue. De Weerd: Okay. Other questions from Council? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Maybe this is a question for Charlie. It sounds like it's a pretty extensive process. What's this going to do to disrupt operations at each of these stations while this mitigation is going on? Butterfield: Madam Council -- Madam Mayor, Councilman Cavener, it is in the workout room, so I think that during the hours that they would be doing the mitigation process that daily operations shouldn't be affected in any form or fashion. They currently have taken all of the workout equipment out of those rooms that have been affected. The workout equipment was treated and cleaned, if you will, to make sure there were no mold spores on that and, then, was moved out into apparatus bays. So, the crews have still actually been able to perform their workouts and still maintain, you know, that area of readiness for -- for their daily activities. So, I don't -- I really don't see this process as it moves forward having any effect on operational readiness or operational efficiency. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Maybe one more question, then, for -- for Max. As someone who recently went through a mold issue in my home I learned very quickly that different mold investigation specialists vary in terms of quality and cost. Did we get multiple bids to get this situation handled or are we relying on the response from one vendor? Jensen: Councilman Cavener, we did contact one vendor. We did want to take care of this issue as soon as possible. We did contact a vendor there that we had -- had them previously do work here at City Hall also, so we had that relationship with them. So, to speed up the process we contacted that one individual to come out and do that work for us. Meridian City Council Workshop July 11, 2017 Page 32 of 63 Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And maybe things have changed with regard to mold. Is all mold bad mold now or -- I mean you mentioned you found mold and, then, we hired somebody to scientifically determine that it was, in fact, mold, but I kept waiting for the word like toxic or something or is just all mold devastating to health and has to be removed with very expensive means anymore? Jensen: There are certain levels of mold, so from test results that he came back with they are to that level where the restoration work needs to be done. There is one fire station there that's in question, so we would like to go back and do some more testing there as well to fully determine if -- if the restoration work does need to be done there, but from the preliminary examples or the testing it's -- it's borderline right now. De Weerd: So, we didn't try and get additional pricing from others, so we didn't get a second opinion. This has gone on long enough we -- we could have gone to see if there was a second opinion and someone that took at look at what remediation was necessary. Jensen: Yes. Madam Mayor, we could have done that. At this point here this was a health issue where we want to get it addressed as soon as possible and move forward with -- with fixing the issue. So, these numbers are only a budgetary number. It doesn't necessarily mean that we need to go with these vendors, but it's -- it's a starting point, so that we can move forward with it. De Weerd: So, this is, essentially, your worst case scenario? Jensen: Correct. Bird: Guarantee it will be that. De Weerd: Okay. Any other questions from Council? Okay. Thank you. Jensen: Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: As the fire liaison I did sign this budget amendment. The questions, though, that I had had I still have. I wish we would have taken advantage from the time that I signed this amendment to today to get us some additional quotes, Meridian City Council Workshop July 11, 2017 Page 33 of 63 but, you know, hearing that -- what I'm hoping is that after this passes that you will work with multiple vendors to make sure that we are getting the most accurate pricing before we move forward. With that said, I would move that we approve the budget amendment for mold remediat ion for the fire stations for a not to exceed amount of 69,432 dollars. Bird: Second. De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, y ea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. D. Police: West Ada School District Resource Officer Agreement De Weerd: Item 7-D is under our Police Department and I will turn this over t o the chief. Lavey: Madam Mayor and Council, thank you for the opportunity to speak today. Over the last couple of weeks I have talked about the SRO contract and the SRO contract for 2017-2018 is before us today. It's been signed by the school district and I am requesting permission to have the Mayor sign it as well and the highlights of changes is you will see a reduction from 10.5 SROs to the ten SROS, removing the SRO that was assigned to the school district office in partnership with ISU as I mentioned earlier in Council presentations and just for the record the revenue that was generated by the SRO contract in 2016-2017 was 323,438 dollars and the contract in front of you for 2017-2018 revenue is at 423,516 dollars, which is an increase of just over 100,000 dollars. So, with that I will stand for any questions. Bird: Council, any questions for the chief? Cavener: Mr. President? Bird: Mr. Cavener. Cavener: Chief, I remember reading an article in one of the newspapers about there being some concern within the school district and their contract with -- with us. I assume all those issues were resolved and everybody was back on equal footing and happy to move forward? Meridian City Council Workshop July 11, 2017 Page 34 of 63 Lavey: Yes, Councilman Bird, Councilman Cavener. The only issue was -- is that the board of trustees had some questions of the school administration, because they did not have the answers for that night, that's why they -- they postponed it and, then, I personally met with both the superintendent and the assistant superintendent and that's what they told to me and so I don't believe there is any concerns. In fact, we got a hundred thousand dollar increase. So, obviously, they budgeted appropriately and its much appreciated. Bird: Thank you. Any other questions? If not, I would entertain a motion to accept this budget amendment. Borton: Mr. President? Bird: Mr. Borton. Borton: I move that we approve the West Ada School District resource officer agreement. Little Roberts: Second. Bird: We have had a motion and a second. Any discussion? If not, Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: FIVE AYES. ONE ABSENT. E. Clerk's Office: Beer and Wine License Contingent Approval for Hard Brock LLC dba Deja Brew Laugh a Latte Bird: Thank you, chief. Next item is Clerk's Office. Nary: Mr. Bird, actually, I will go ahead and introduce that. Bird: Mr. Nary. Nary: Thank you. Mr. President, Members of the Council, the Idaho State Police in issuing liquor licenses pursuant to the Idaho Code require that any establishment that would like beer or wine or liquor licenses within 300 feet of a church or a school needs specific approval from the governing board, which is the City Council. They instituted a process a year ago that asked that they, essentially, get a preliminary approval from the Council before they will process the request for a beer, wine or liquor license. This Council in November approved that for Frankie's Java that was in the location there, Generations Meridian City Council Workshop July 11, 2017 Page 35 of 63 Plaza. It's within 300 feet of the Harvest Church. Frankie's Java is now gone, Deja Brew Laugh a Latte is in that space and would like to apply for a beer and wine license and so the state police again notified them that they would need at least contingent approval from this Council before they would process their beer and wine license and so we are bringing that before you. If you approve it, as you had previously, ideally I just send them a letter acknowledging that you have reviewed it and you have tentatively approved it, but it would, then, come back to you again for final approval -- or excuse me -- come back -- yeah, come back in front of you for final approval after it's been processed by the state and the county. Any questions? Bird: Council, any questions? If not I would entertain a motion. Borton: Mr. President? Bird: Mr. Borton. Borton: I move that we approve the contingent approval for the beer and wine license for Hard Rock, LLC, Deja Brew Laugh a Latte. Little Roberts: Second. Bird: Okay. I have got a motion and a second. Any discussion? Hearing none, Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. F. Mayor's Office and Legal: Proposed Policy for Use of Unmanned Aerial Vehicles (Drones) De Weerd: The next item, Item 7-F, is a policy for your consideration on the use of drones. I don't know if -- Bill? Nary: Thank you, Madam Mayor, Members of the Council. As pursuant to our policy on how we establish policies for the city, these begin at the department level, they have -- this particular policy has been taken to the directors for comment and feedback and input and now it's, therefore, in front of you. We have discussed this at length. Basically the purpose of this policy -- we wanted to line up with using this new piece of equipment that's different for folks, we wanted to make sure that we have a policy in place for the city employees to be using this device. We haven't purchased it yet. That would match up with what Meridian City Council Workshop July 11, 2017 Page 36 of 63 the legal world allows at this time, which is very, very new. There will probably be a lot of both -- Idaho legislature, as well as nationally, there will probably be cases. We wanted to make sure in creating this policy that we had a starting point for employees using this particular device on behalf of the city and, then, if the public had a concern or a question we could, then, point back to the policy and show that we had created these rules for our own employees to follow in relation to using this device. Right now there is only one person in the city that would be authorized under this currently, because she has an FFA license. The whole intent here, really, is, again, put these rules in place, then, make the purchase afterwards, if that's satisfactory. The only thing that's changed from the one in your packet is Item 2 says employees must obtain a remote pilot certification from the FAA prior to operating a drone. The feedback we received was it sounded as if that applied to everything and , of course, this is the policy, so it doesn't apply to anybody but ourselves. But we changed the language to include operating a city- owned or approved use drone. So, that way it's clear. Again, these are only for city equipment. If you look down in the same policies in your packet, number seven says employees may not use personally owned drones for the city's purpose, but we specifically request that we specifically approve it. Now, again, that doesn't mean if somebody -- a person in the public gets footage or material that we cou ld use that could comply with our policy and how it could be used under the code, that we couldn't accept it. Because they didn't operate it for us, they didn't -- they didn't use it at our -- at our request. But we wanted to make sure that if there was a need some time, maybe an emergency or something else, but -- anyway, it's been vetted through the directors. We think it's -- we think it's sound. We think it matches up with the Idaho Code currently. Mrs. Kane for my office has done extensive research, probably knows more about drones than she ever thought she would need to or want to, but I think it's ready to move forward. If you're comfortable with it, if there is concerns or questions and things that -- for the purpose of today. If it's okay, once we get to final form, then, we will bring it back in a resolution form so that it can be approved and added to our handbook. De Weerd: Thank you, Bill. Any questions for Mr. Nary? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I only have one question I think and it's item number six and it's the line employees may use drone collected information for only a specifically authorized purpose. I own a drone. I have got my little drone card with the FAA. I've used it to shoot some amazing footage of our great state . I'm supportive of drones. But I also recognize the public's concern about them and if I were a citizen and I was reading specifically authorized purpose, I would want to know what that means. If you can give some clarity on that piece. Meridian City Council Workshop July 11, 2017 Page 37 of 63 Nary: Well, again, part of that's -- you know, there is still a development -- Madam Mayor, Members of the Council, Council Member Cavener. Part of it is still in the development of what specific uses we could do. There are -- there are police issues that are completely separate from this and that's not what this is meant to address. There will be, obviously, some guidelines on how or when we are going to use it, since currently we only have one person that can use that. Would part of your concern be that the term a drone may mean more than that, like the number two that we changed it? Would you prefer me to insert that wording as well? And, again, authorized use -- it's going to be, again, that the city can define as to what our purposes are and that's part and parcel part of the process of development. I mean overall it's going to be used for promoting the city, marketing city, using it to show activities and things like that. But those haven't been defined and we didn't really want to insert those types of things, because, obviously, those change over time or the methods of how it's used over time change. So, I think those are things that, you know, if there is a concern or a desire we can certainly bring it back as a workshop discussion item , how is that working, what have you been using it for, what's the idea behind it, those kinds of things, as we get that kind of more established. Right now we want to get the rules in place up front on how it can be used and what's the authority or authorization process to use that and, then, we will get to the finer details of the specific terms or the specific uses per department. Most departments aren't going to use it. I can guarantee we will never fly a drone for the legal department. Can't think of any reason we would ever do that. But it's a fair question. I think we definitely have to be able to respond to that to the public as well. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I just to try and answer Mr. Nary's question, I think that my -- my only change -- or I guess request is that we are -- we are identifying what the specific use is and, you know, I heard you talk about community events, marketing activities. I know that our public information officer I think is the one that has this -- this license and I think those are great and I can -- I can completely understand the apprehension of specifically listing things that are in here and that -- only that that may change. Being aware I think of the public's concern, rightly or wrongly, about unmanned vehicles with cameras in them, that we should be identifying what the city's intention is outside of law enforcement what are you is going to be. De Weerd: Any other questions or comments? I think we did look at other drone policies to -- to get a better idea of what to consider in this. Any comments on that? Meridian City Council Workshop July 11, 2017 Page 38 of 63 Simison: Madam Mayor, Members of the Council -- and I apologize, Kaycee was -- had to go home sick today, so she couldn't be here for this presentation. But, yes, there has been a lot of work done and, in fact, the National League of Cities has some cities that they even reference other people too when looking at what type of information is out there. So, there have been preliminary discussions with departments about what that would look like. Some of the departments at this point in time don't -- I will use fire is an example. You know, there are ways of fire departments using drones, but at this time our fire department doesn't see a use for those -- for the drones, depending on what type of drone is purchased. You know, they have different camera capabilities, which could lead to other opportunities, but those would be -- things that would be -- continue to work with the departments on from that perspective, but your primary have been talked about marketing, maybe some things with the community development, they might go out and do some site inspections using drones or same with Public Works could be doing some of that for some of their purposes, if they have to do a map. A variety of uses I think from the standpoint of really maybe -- maybe get to some of these issues on the issue of events, you know, if you're adding an event and you're flying high enough to not be personally identifiable , which is really, you know, the Idaho State Code issue from that standpoint. Of course, if you're in -- you can't be over someone else's backyard and doing stuff from that standpoint. I don't even think the police will allow that to occur from that standpoint. So, most of the things are pretty excluded under state law from what you can do from that standpoint. Nary: Madam Mayor? I could also add -- I mean there is a real flux in the law, because this is a new thing and so, again, it's not that I -- I don't want to answer Councilman Cavener's question, I don't know specifically what we would use it for in -- on a very particular basis. But look at the example of the video you watched today of the plaza event for Public Works Week. That was taken with a camera. Nothing in the code prevents that. You can stand in front of somebody to take their picture in a public place. You could stand on the roof of this building and take a picture with a camera, no rules apply to that at all. If that camera was attached to a drone, rules apply. So, we have to kind of navigate through that to make sure we are -- we are meeting the code requirements, like Robert just said, as well as assuring the public, again, we are not using this device for things that would give them a discomfort, even if legally allowed. And so we do want to make sure that we are very clear on internally what the purpose of these are, but understand this very weird situation that the code hasn't really caught up to the technology or this type of equipment yet and we are still trying to evolve through that, but yet we still see the value this can add to the city. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council Workshop July 11, 2017 Page 39 of 63 Cavener: I -- I really applaud that we are doing this. I think this is something that's really unique for Meridian. I think that it will allow us to better tell our story in a local and national level. Likewise, I'm just fairly aware that the public has some general apprehension about government entities using unmanned air vehicles to take photos and if we can't say what our specific use is going to be to the public, that -- I know that our intentions are well and I know what the intention of Kaycee is to use this for, because I know Kaycee and we have heard the conversations. But John or Jane Q Meridian citizen who is going to read about this or hear about this in the news is going to say what's the City of Meridian doing with a drone and we don't have necessarily a specific use that we were talking about and if I was a citizen that would cause me concern. De Weerd: I think the -- that very question is the reason that the policy is in front of you today. When a neighboring city got theirs -- and many of the agencies we have talked to, they haven't had a policy in place and we thought that this would give some additional comfort, instead of in saying that it was well thought out and -- and that is it's -- it's good -- it shows a responsibility to them. Simison: And, Madam Mayor, Councilman Cavener, I think at this point in time marketing -- marketing is the primary -- primary -- primary purpose. Taking video of events, you know, because, you know, aerial -- aerial footage is something a lot of people are using and marketing type of stuff and that is what we are doing . We will be -- we already have someone under -- from the Mayor's office who is taking video professionally for us outside of this, but this will allow us to do that instead of hiring outside people to do the marketing purposes. It requires you to have engagement with these people that you're shooting over other people's property already and that's something we do from that standpoint . There are a lot of rules and regulations from the FAA and everybody else about what you can and can't do. But marketing is the primary purpose at this point time, because the Mayor's office is the only one doing this. As other departments determine whether or not they want to have a staff member trained, take the test to do this, they will have to help determine exactly what that would be for at that point in time. They may be able to come to Kaycee in the meantime and asked for something, but for a specific -- outside the marketing purposes, I think those are -- those will be conversations that will be held as time allows. De Weerd: And those will be director level conversations. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Then I would own -- I guess I would suggest that we change -- specifically authorized to marketing purpose would be my only requested change. Meridian City Council Workshop July 11, 2017 Page 40 of 63 Simison: Madam Mayor, Members of the Council, my only comment back from that perspective is if it's the intent of the Council that every time a department wants to use it for any specific purpose beyond that, this comes back to Council, that's -- in the ordinance that has a high cost to make th ose changes. I don't know if it's necessary from the standpoint -- what if it is not just for marketing, what if Steve wants to fly it up on the property, the 77 acres, is that required to come back to Council to change the ordinance to allow him to go ou t, fly on the city-owned property. Cavener: Madam Mayor, I guess I would respond that it's -- what I heard today is that marketing is the need and I have also heard that this is a policy that's developing because it's new technology. Perhaps by the time that there is an additional use that the city have that policy actually would be more thought out and those questions answered and that be brought back to Council. Nary: Madam Mayor? Madam Mayor, Members of the Council, so I guess the only thing I would suggest -- if you recall we created the policy for social media and I would liken this to a very similar thing. Social media was fai rly new. How it was being used by government was fairly new. So, we created a policy that said if you want to use social media for the city here is how you do it. Which is kind of what this policy is. We didn't say in that policy we are going to use Twitter or we are going to use Myspace or any of -- AOL or anything, because we didn't know what we would be doing. We knew that we would develop that as -- as part of -- as our business of what we need to do, but we didn't put it in the policy for a specific reason. That was the reason we didn't put it into this policy. We did the same thing with police with body worn cameras. We created a policy on how it's used, but when we turn it off, when we turn it on, where you point it, where do we share it, how do we do that, all of that is procedural isn't in policy. So, that was our reasoning was that we will develop those things. At the moment it is marketing. It's the primary purpose of what -- the reason the conversation we are having. If you want us to bring it back every time that's fine. It's -- it can get clunky and -- but if that's your desire that's certainly your call. But that's the reason is many of those procedures are going to be done internally. There is certainly nothing to hide and we are certainly going to be come and talk about it if you want to talk about it, but you add it into the policy you're going to -- you may end up changing the policy a number of times for every iteration that people come up with. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I -- outside of the Police Department I can't think of anything the city would want to use a drone for that wasn't marketing. You go down and go over to the 77 acre park, that’s for marketing. I just -- I just don't see why that -- outside of Meridian City Council Workshop July 11, 2017 Page 41 of 63 the police department -- and they have their own rules and stuff like that, so I don't see anything wrong with the way it's written myself. Simison: Madam Mayor, Councilman Bird, Council, just from that standpoint, one of the things we went through the process is a drone with the cameras they have, they can go up and th ey can show you the water content of a park. They can show you -- so, there are other uses that you could see. Again, talking about the Fire Department, larger cities are using drones to go out and -- they pre- deploy it ahead of the trucks to position at the location of the fire, so that the people that are driving there are gathering information. We are not there yet. Technology is not there. Idaho is not there. So, just so you know, these are the types of advanced uses that some cities can use in th e future, where, obviously, our fire department doesn’t see a use right now as time intensive and financial -- you know, this technology, there is a lot of other things. We just want to make you aware there are future uses that we will likely see coming f orward that we are not even thinking about today. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: And I think, Robert, that's -- when something like that -- as they develop and get more used in other things, that's when you come back. But right now we are using it for marketing only, outside of what the police might use it for. Simison: If and when they decide to use it. De Weerd: Any other comments or questions from Council? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: In regard to parks -- hate to put Steve on the spot, but can you think of anything that's -- my first thought is when you were checking for water damage was the flood with the most northern prope rty. Siddoway: Mapping would be maybe the 77 type use that Robert was mentioning, if we wanted to fly over a park property that we owned to do some mapping work. Mapping -- marketing certainly is the primary one, thinking specifically at events. The idea of the -- the moisture content, things like that, is -- is the technology is out there. I'm not sure if it would come specifically with the drone that would be purchased, but I know those capabilities are out there. Those are the kinds of things that I would see us using it for. So, marketing, mapping, moisture. Meridian City Council Workshop July 11, 2017 Page 42 of 63 Little Roberts: Thank you, Madam Mayor. De Weerd: Mr. Palmer. Palmer: Madam Mayor? I would say come back with a list of things that you think that you might, in the relatively ne ar future, want to us it for and, then, we just put it in so we can -- if anything else comes up come back. That way you have got a pretty good list going. So, if somebody asks you -- asks us why we are using drones say here is our policy. Here is the allowed uses. If we think of something else we might change it. De Weerd: Okay. Well, you do have a policy in front of you and I guess the recommended language could come back next week and -- and have a follow-up discussion. Anything further from Council? Okay. Simison: Thank you. G. Mayor's Office and Legal: Ordinance No. 17-1738 Amending Title 1, Chapter 6, Section 4, Meridian City Code Amending Administrative Assistant Title and Position to Executive Assistant Title and Position De Weerd: Thank you. Okay. 7-G is under the Mayor's office. Council, I think last fall we came in front of you to change this , because we anticipated a change in the labor laws that would impact this position. Much of this is -- is kind of putting it back together again, because those labor laws did not -- were not enacted, fortunately, so this is -- this is cleaning that up and I don't know if Mr. Nary has anything to add. Nary: Just a little bit. I guess I -- the disadvantage sometimes being here forever is I was involved with the original implementation of this ordinance back in 2004. So, really now all we have done is change slightly some of the language based on the title of the position, the duties that have been reestablished in a different form, and so we -- and, then, aligned it with the current practice of the city that didn't really exist in the same way in 2004. So, we are going to talk about how the compensation program is now included in here, because we already have a generalized compensation program where we didn't have that such in 2004. So, the intent was really to just align the -- the current title and duty of this position, which originally was the only position in the Mayor's office back in 2004, to now line up with the one position that's performing this particular function and, then, being consistent with the rest of our code . So, any other questions I'm happy to answer, but that's really it. It's really a cleanup ordinance in my opinion, so -- De Weerd: Council, any questions? Cavener: Madam Mayor? Meridian City Council Workshop July 11, 2017 Page 43 of 63 De Weerd: Mr. Cavener. Cavener: Question for Mr. Nary. Is the -- is the authority piece for the City Council -- it looks like to be stricken out. Was that added a few months ago and now we are now taking it back out? Is that -- Nary: Yeah. Councilman Cavener, that was -- basically the strikeouts are what was in the original ordinance that I don't think has been adjusted significantly since 2004, but that particular one back in 2004, again, we had kind of a little bit different scenario, so that's why it's written that way. And, again, we have changed a lot of things and duties and responsibilities over the last 12 years , so -- Cavener: Follow up, then, Madam Mayor. Were the strikeouts, then, stricken out in 2004 or those are proposed strikeouts before us today? Nary: Those are proposed strikeouts today based on what the current ordinance says. De Weerd: Okay. Are there other questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: One more then. Just some clarity from either you, Madam Mayor or Mr. Nary about why we are striking out those particular pieces if they weren't part of the -- the previous ordinance six months ago. Nary: This is the current ordinance that's in our code. The current ordinance says City Council -- and when we talked about it a few months ago , what we were concerned with is the position based on the FLSA regulations would have a different reporting structure and whether -- a different -- a different method of basically being an hourly versus a salaried employee. This was written the way it was in 2004 to meet the FLSA requirements then. There was a discussion that those were going to change and, then, we, therefore, need to change this. This position no longer has to be appointed , which is what it was to, have that status of being a salary employee. So, we are making this the same footing as other employees, but this particular one only has to report to the Mayor to meet the FLSA requirements today to be a salaried employee. It doesn't have to be appointed. So, that's the reason for the change. De Weerd: Any other questions? Does Council want to take action on this today or think about it? What's your pleasure? Meridian City Council Workshop July 11, 2017 Page 44 of 63 Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: It would be my preference to have it come back next week with all the -- approve it wrote up right, doesn't have all those scratches -- the scratches and stuff in it. Nary: Mr. Bird, it has to have it. It's required by the code. Bird: Uh? Nary: It's required by the code. The code changes. Bird: You're right. We can enact on it, then, today if we want to. The rest of you can -- Madam Mayor? De Weerd: Mr. Bird. Bird: For the new Council people that weren't here in 2004, the reason the -- with the approval of City Council and also with the consent of the City Council it was put in was because we never had an -- an administrative assistant before and we didn't want stuff happening that we didn't like. It -- it has worked out and that person should be -- their salary and stuff should be set like everybody else's. So, I don't see -- personally I -- I have no problem with it going out and I was probably one of the biggest ones that wanted it in. Madam M ayor? De Weerd: Mr. Bird. Bird: With that I move we approve the change to the amending of Title 1, Chapter 6, Section 4 of the Meridian City Code. Borton: Second. De Weerd: I have a motion and a second. Any discussion? Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. H. Continued from July 5, 2017: Resolution No. 17-2018: Adopting the Amended City of Meridian Strategic Plan Meridian City Council Workshop July 11, 2017 Page 45 of 63 2016-2020 De Weerd: Item 7-H is continued from July 5th, Resolution 17 -2018. So, Council, any further questions or discussion on this item? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: If there is no discussion, I move we adopt the amended City of Meridian Strategic Plan 2016-2020. Little Roberts: Second. De Weerd: I have a motion and a second to adopt Resolution 17 -2018. Is there any discussion? Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. Thank you, Council. MOTION CARRIED: FIVE AYES. ONE ABSENT. I. Amended onto Agenda: Fire Department: Fire Department Presentation on Rural District Hiring Offer De Weerd: Amended onto the agenda is Item 7-I under a Fire Department and I will turn this over to Mr. Niemeyer. Chief Niemeyer. Sorry. Niemeyer: Madam Mayor, Members of the Council, good evening. This is a follow up from a previous discussions regarding Station 6, the timing of the staffing of and as you know the offer from the rural district -- you have two documents in front of you. One is a multi-page document with a date of June 6th in the upper left-hand corner. This document was presented to Council, to the Mayor, during our joint meeting with the Rural Fire District commissioners and the City Council and the Mayor to discuss the timing and also to discuss an offer by the Rural District to pay for approximately 13 and a half months' worth of salary for the firefighters needed to hire for Station 6. Now, we also did a follow- up discussion at the first budget hearing about three weeks ago, if I remember correctly. After that discussion the request was made of me to bring back in writing the formal offer for further discussion and, then, decision. At that time during that budget hearing we talked about timelines and the importance or significance of certain timelines. The timelines to get the folks in the academy if the decision is made to accept the rural offer is August 21st, meaning that's when the academy starts. This Friday job offers are being made by the partners that participated in the joint testing process and that will be participating in the joint Meridian City Council Workshop July 11, 2017 Page 46 of 63 academy. The reason this Friday is important -- there is a few reasons that I do want to cover. It takes about 30 to 45 days to get new firefighters on board and prior to the academy starting. The components of that include the fit-for-duty exam that they have to go down and meet with Dr. Hilvers, who is our contracted physician, to get their fit-for-duty exam completed. There is a criminal background check process that's required by the CDMS Bureau. That's done through ISP. That is taking right now anywhere from 30 to 45 days to complete, because of backlog. In addition to that, we have the EMS state licensure reciprocity that needs to be started, so that these folks can be licensed in the -- in the EMS world. And, then, it takes about six to eight weeks to fit and, then, get into turnouts for those firefighters that are going into the academy. So, I did want to brief you on that as far as timelines, why is this Friday -- or next Friday important as far as trying to come up with a decision. That's the reason why the onboarding needs to take place prior to them starting the academy. Now, the other thing that -- I think Todd is here. Good. There is certainly a timeline for Todd in a decision because a budget amendment would have to be done -- it's essentially for this year, a zero cost amendment. The city is basically saying we are willing to expend the funds from August 21st to September 30th and we are also willing to receive the funds from the rural district in the same amount. So, there is a budget amendment process that it needs to take place and certainly the expert is here to answer any questions on that . With that in front of you, the district board met last night. Councilman Cavener was present as the department liaison. You have in front of you the written offer pursuant to that request at the budget meeting, that the district is offering to pay for the cost both personnel benefits and start-up operational costs for the 12 firefighters in an amount not to exceed 1.5 million dollars that would begin on August 21st, 2017, and end on September 30th, 2018. So, with that I would stand for any questions. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Mark, we hired these -- get these guys starting the academy the 21st. When will they be done and ready to go online? Niemeyer: So, the academy, Councilman Bird, is running four months and, then, they have a three month FTO period, it's called field training officer, where they finish out the task book to confirm the academy competencies and so you're looking at about seven months and, then, there -- they are online available to cover shifts. Bird: Okay. Station 6, which I agree we need, when is the planned start and finish of it? Niemeyer: That is tentative, but I can give you general. We would like to see completion in the fall of 2018. The first step is to get the architectural design Meridian City Council Workshop July 11, 2017 Page 47 of 63 work done. We are working with Keith Watts on the RFQ for that. I just attended a meeting prior to this council meeting with Public Works. They are looking, as you know, at a well modification in Bear Creek Park. So, there was a meeting talking about design, et cetera, of what's going on there. We are going to have the architect work up two different designs. One in the location on the corner of Bear Creek and one in the current location of the grass lot. I think I just answered a question. That's good. So, that we can, then, take that out to the community and get them involved as well. We did present to the Parks and Rec Commission, they are definitely in favor of what we are proposing. We have been working very closely with Parks. So, the next step in that is to get the architectural design work done. Somebody asked me today when would you like that done and I said yesterday. We wa nt to get that done as quickly as we can so we can move forward. Bird: So, Mark, what you're telling me is we will probably have an extra 12 firefighters for five stations for about five months? Niemeyer: Correct. Five to six months. Yes, sir. Bird: I won't be here, but I hope you don't have any overtime. That's one way to solve the -- Niemeyer: I hope I don't either. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Question for -- for Mr. Lavoie. The letter we received from the fire district indicates that the funds are being offered I guess to the city and the word -- the quote is in the effort to build and staff Fire Station 6 by fall of 2018. And maybe this is a question for legal, I'm not quite sure. So, I have been very vocal in my support of Station 6, but that's, obviously, a discussion that needs to go through our budget hearing and the budget process and my -- my concern is by accepting this with the languages -- the money is being made for us to build and staff Station 6, that we have yet to agree to do as part of the budget process -- are we -- are we out of bounds in moving forward. That's is my only concern is are we not acting appropriately. Lavoie: Madam Mayor, Councilman Cavener, the budget process does allow you to perform this request through the budget amendment process and that's the avenue that we have taken. We will go through the formal budget process, which occurs in the month of August, which is our official amendment and final announcement to the citizens for the fiscal year 2017 budget . So, you are following the processes that are allowed to you as a city and a council. Meridian City Council Workshop July 11, 2017 Page 48 of 63 Cavener: Great. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Todd, am I not right, fiscal year '18 Station 6, nor the manning of Station 6, will cost the city nothing. So, it will not even be in our budget. Lavoie: Madam Mayor, Councilman Bird, from a budgetary standpoint we must budget dollars -- we must appropriate funds for the right and ability for the city to make payroll, to make expenses -- Bird: I understand that. Lavoie: -- so, we do have an appropriation policy we must follow. Bird: But it don't come out of our taxpayer dollars for '18, it's being paid by the Rural Fire District, the whole -- the building and the employees. Lavoie: Madam Mayor, Councilman Bird, the payments will come from the city to make payments to the -- to the officers that we have. De Weerd: It will be money in, money out. Bird: Money in, money out. Lavoie: You will be receiving a reimbursement from the rural district to reimburse it, but the city will be obligated to make the payments and facility -- Bird: Yes, but the rural -- it's no different than it is now. The rural pays us and, then, we pay. We pay and, then, they pay us. Lavoie: Madam Mayor, Councilman Bird, yes. That is a net back to zero. Bird: Okay. Niemeyer: Councilman Bird, I can add onto that. You have been a part of those rural district budgets for quite a while. They went into their budget process last night and certainly Councilman Cavener can chime in, he was there, they have articulated a special line in their budget for th is agreement as far as wages in addition to the 11 percent they will be contributing to the city under the joint powers agreement, if you will, or the agreement with the district. Just a note on the funding for this station, Councilman Bird, the city has been collecting impact fees that are eligible for the station cost. So, the impact fee, as well as the fire engines that go into it, the personnel costs will be paid for by the district in the Meridian City Council Workshop July 11, 2017 Page 49 of 63 first 13 and a half months. Bird: And we will pay back fee on the station costs. We will pay for it like we have on the rest. Paying back for the station cost. Niemeyer: In this particular case the city won't be reimbursing the district for the station cost. The city will actually be paying right out of th eir impact fees for the cost of the station. When we built Station 5 and Station 4, we didn't have that mechanism in the city to collect impact fees and, then, pay for the first station build. Bird: But that still comes out of our budget -- out of ours. Niemeyer: Of the impact fee balance, yes, sir. Bird: And, chief, don't go to the Finance Department to print your papers anymore. Niemeyer: Todd is having an influence on -- Borton: Madam Mayor? De Weerd: You need a different font. Do we need to get you a software update? Mr. Borton. Borton: Madam Mayor. Todd, do we -- does the July 19th budget need to include the expenditure of the impact fees for construction in the next fiscal year? Lavoie: Madam Mayor, Councilman Borton, the budget amendment for the 19th must address the compensation, the wages, the benefits as described in the contract that we make. Now, whether or not we want to construct and start and design of the building in fiscal '17, the answer would be yes to your question. If the answer is, no, not until fiscal '18, you can do a budget amendment in '18 or we can add an enhancement item to your process next week, but it's all going to be based on when do you want to start spending your first dollar for the design and construction of Station No. 6. So, that's a decision we will have to decide on and we can get that added to next week's agenda accordingly. Borton: Madam Mayor? Chief, is it your recommendation that the construction process start immediately? Niemeyer: It would be my recommendation that the design process get started immediately. We are going to have some leg work to do on the -- with the community out there. We always hold public hearings and, then, go out and do the -- I'm not using the right word -- town halls or come and visit and take a look and give us your input and feedback. Certainly the -- sorry. The design process Meridian City Council Workshop July 11, 2017 Page 50 of 63 in '17 absolutely. Borton: And, Madam Mayor, by design process meaning the expenditure of funds in this fiscal year? Niemeyer: Correct. Using impact fees. Borton: That would come back -- that would be adjusted for July 19th? Niemeyer: Yes. Borton: The second question is the -- capturing the labor costs in year two after the 12 firefighters are added, is incorporated into your CFP; is that correct? Your consolidated financial plan accounts for that? Lavoie: I'm sorry, Madam Mayor, Councilman Borton, can you repeat that again? Borton: The increased cost -- and this is the -- the challenge that we have is once the first year is covered and you have got 1.4 million and change to capture in subsequent years, absent a great tool like a consolidated financial plan, that might be a challenge to -- to anticipate. But it's incorporated in your plan I think. Lavoie: Madam Mayor -- sorry. Madam Mayor, Councilman Borton, the -- Station 6 was planned and programmed into the CFP for the City of Meridian. Borton: And, Madam Mayor, in the year two it's appropriately slotted. If 2018 fiscal year is year one where rural is paying, 2019 your CFP accounts for capturing those costs? De Weerd: Yes. Lavoie: Madam Mayor, Councilman Borton, yes, we have -- the full expenditure is occurring for the city to start in 2019. Borton: Awesome. Thank you. De Weerd: Any other questions from Council? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: If you should -- I guess I need some clarification. The action we need take -- we need to accept the offer formally from the rural fire? Nary: Yes, sir. Meridian City Council Workshop July 11, 2017 Page 51 of 63 Cavener: Madam Mayor. Then I move that we accept the offer from the Meridian Rule Fire Protection District for amount of 1.5 million dollars for the startup and operational costs for up to 12 firefighters to begin on August 21st, 2017. Borton: Second. De Weerd: I have a motion and a second. Any discussion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Also in that motion does it not conclude on September 30th, 2018? Cavener: Madam Mayor. Correct. I agree. From August 21st, 2017, to September 30th, 2018. Bird: Thank you. De Weerd: Second agrees? Borton: Yes. Cavener: Madam Mayor? De Weerd: Yes. Cavener: Just -- just a comment. I think it's important we put on the record how much we appreciate the rural coming to us with this offer. I think it allows us to accomplish a much needed upgrade in south Meridian. So, thanks to them. De Weerd: And that will be relayed. Niemeyer: Madam Mayor. Councilman Cavener, I will certainly re lay that and I think they -- they equally appreciate that partnership that they have had with the city. This station is not only going to serve the City of Meridian residents, but the residents in the rural district south of I-84. So, I know their appreciation is -- is definitely back. De Weerd: Council. I think it would be appropriate to -- we will draft a letter for your signatures next week accepting their offer and expressing our thanks. Mr. Clerk, will you call roll. Roll call: Bird, nay; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Meridian City Council Workshop July 11, 2017 Page 52 of 63 Roberts, yea. De Weerd: Okay. The majority has it. Thank you. MOTION CARRIED: FOUR AYES. ONE NAY. ONE ABSENT. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Chief, to your earlier -- or your earlier comments about getting the design going this fiscal year and it might show up on July 19 th as a -- I don't know if we are able to come up with a -- none of us have built -- other than Councilman Bird and the Mayor -- have been involved in the construction of the new stations, so kind of rolling out that plan and understanding the timeline, I don't know if July 19th is too soon, but -- Niemeyer: We will get to work tomorrow morning. As you know, this will be the first fire station built under my watch as well. So, luckily, there are people in the city that have been a part of this in the past that can help walk us through it and we will do the right thing and learn together and get that hopefully by the 19th. Borton: Okay. Bird: Madam Mayor? Niemeyer: Absolutely, De Weerd: Mr. Bird. Bird: Mark, I would advise that you guys sit down and get all the plans of the existing five and look through and see what's -- talk to your captains and your guys and see what works and what don't. Niemeyer: Absolutely. Bird: We had the help of Nampa when we built the first one over there, so -- Niemeyer: Yeah. We will definitely have the guys involved. They live in those 24 hours a day, so their input is very valuable. Bird: Yeah. They need to have some input. Niemeyer: Absolutely. J. Amended onto Agenda: Police: Budget Amendment for Meridian City Council Workshop July 11, 2017 Page 53 of 63 Thought Leadership Film Series Not to Exceed $22,500 De Weerd: Thank you. Item 7-J is under our Police Department. And, Council, we apologize for the late addition of this. This just is a -- a recent opportunity that we felt needed a budget amendment because of the deadlines. Chief. Lavey: Madam Mayor -- Madam Mayor, Council, thank you for your time today. I thought it was just so we could keep up with the Fire Department and have a budget amendment that was added at the last moment as well. De Weerd: That's one thing you don't need to compete for. Lavey: Yeah. So, Madam Mayor and Council, I apologize for coming in front of you today for this. As you know in the past I have always come in front of you with a net neutral budget amendment and today, just the elephant in the room answered right away, I'm asking for 22,500 dollars, not to exceed amount. But let me explain why I'm here today. On July 7th, which was just last Thursday, we were offered an opportunity to showcase the Meridian Police Department, as well as the City of Meridian. We were approached by an International Broadcasting Company that partnerships with the International Chiefs of Police Association. They are in their ninth year of -- of a partnership and they produce what they call as iacp.net and what they do is they do short films that highlight different areas of police departments and innovation and the great things that they do. Oftentimes it's federal agencies and very large police departments. We have been invited to participate, because we attracted their attention based upon us being a values based organization, our positive culture, our youth intersection, our youth programs, our community support and relations and our recruit and retention and that in itself is quite the honor and they want to offer us a slot. There are 16 slots. Eight of them are going to the federal government , eight of them are going local law enforcement agencies and so I need an answer right away whether this would be something that we would be interested in or not. We fully believe that it is important to us. It would be nice to do. We would have full copyright ownership of all of the data that is produced, all the raw material, all of the final footage, full say on what it says and full change rights and this was brought in front of both the Mayor and our communications manager Kaycee Emery to see what she thought of the process and she said that it's a really good deal. But it is -- it is a cost. Now, what do we get with that cost? That will cover everything. That will cover all the filming. That will cover all of the editing. That will cover all of the executive producer time. It will cover all the equipment purchased. They will film on site here in Meridian, so it will be our community that's highlighted. They will film various stakeholders in the community. They will film various stakeholders within the Police Department and they will produce a short film. Now, that short film will be ours. We own it. We can do whatever we want with it. We can highlight it on any social media that we have forever, including the raw data as well. But what they will also do with it is highlight it at the international conference that will be held in Philadelphia this year in October. Meridian City Council Workshop July 11, 2017 Page 54 of 63 They show it on all the movie screens within the conference. They show it in every hotel TV in every hotel room of conference attendees. Last year's conference attracted about 17,500 people across the globe. They will also publish it on the IACP government network for at least a year afterwards. So, it's quite the exposure highlighting our community and our department. We consider it to be an honor. Of course there is the cost and that cost is 22,500 dollars. So, I can answer any questions that you have at this time, b ut that's pretty much it in a nutshell. Bird: Madam Mayor? De Weerd: I guess, chief, the one thing that was key is that we will be looking for officers and using this as a recruitment tool is -- is a nice addition. Having the exposure at that level and being able to recruit for our -- our police openings as retirements happen, as position become open is something that you just can't pay for, so that was part of the discussion as well. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Chief, do we own the film? Lavey: Yes, sir. We will own the copyright. We can do whatever we want with it for as long as -- Bird: I missed it if you said it. I'm sorry. I think it's a great plan. Cavener: Madam Mayor? De Weerd: Yes, Mr. Cavener. Cavener: Chief, what is the short film? I guess I'm -- Lavey: So, Madam Mayor, Councilman Cavener, it is going to be various interviews and various filming of -- of department members and community members, highlighting those areas that we talked about. Why does our value based organization work. Why do we have a positive culture in the police department and why do people want to come work here. Why are we successful in our recruiting and retention and highlighting our youth interaction that we do, our SROs, the good work that they do in the schools. It's really just to showcase us as a model organization. De Weerd: It's five minutes. Lavey: It's five minutes. Yeah. If that was part of your question. It's -- the end Meridian City Council Workshop July 11, 2017 Page 55 of 63 product will be five minutes. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Is there an example from another municipality that we could see? Lavey: Absolutely. I have -- and what I will do is I will turn over the proposal to the city clerk who can send it out to Council members that has some links. That's -- I would suggest that you look at the links and look at the quality of work that they do produce. They do some amazing things. So, I will get that out to you as soon as I'm done presenting. De Weerd: The chief and his team have not only seen it when they have been at the conference, but they went on and took a look at the links that they had provided and so has Kaycee. Any other questions from Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Seeing how Genesis isn't here and no more questions, move we approve the budget amendment for the leadership film series not to exceed 22,500 dollars. Little Roberts: Second. De Weerd: I have a motion and a second. Discussion? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: No way without having a chance to learn more and look over examples and see if -- what this is. Cavener: Madam Mayor? De Weerd: Yes, Mr. Cavener. Cavener: I have to -- have to agree. I mean this is a -- a last minute addition for a five minute video that we have not been able to see examples. I'm not opposed to it, but I'm not in favor of even voting on this today. If time is of the essence and we need to make a decision now, then, my recommendation would be that we don't do this right now. If we are able to have a week to review an Meridian City Council Workshop July 11, 2017 Page 56 of 63 example, continue this item to next week, that would be more my preference. I don't know where the rest of the Council is. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Excuse me. Can we play one right now? If time is of the essence. Lavey: Madam Mayor and Council, actually, I have all night, s o we can do whatever you all want. We can play it right now. I will tell you this is the time length. I have a phone conference from London on Thursday at 8 :00 a.m. that I have to give a -- we are good to go or we are not good to go. That's not to say that we wouldn't be able to go back and change our mind in a week from now, but that slot may be gone. So, we are having a phone conference on Thursday with a direction that we would like to go. De Weerd: And the other piece to that is as our Finance team is trying to wrap up for publication the amended budget for this year, we have already exceeded the deadline and so that is why we put them on the agenda today. Bird: Call for the question. De Weerd: Okay. Well, Mr. Bird has called for the question. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, nay; Milam, absent; Cavener, nay; Palmer, nay; Little Roberts, yea. De Weerd: Okay. MOTION FAILED: TWO AYES. THREE NAYS. ONE ABSENT. Borton: Madam Mayor, it takes some time. I know it's -- it's presented on the 7th and they expect you to answer in a matter of days with no background. That's not fair to you either. It may be a wonderful opportunity, but -- but I think looking at whatever you're providing, reviewing the links, I have never heard any discussion about there being a need for this type of resource that we would spend money on, to anybody, you know, making a 20,000 dollar informational video, which may be very valuable, so -- that's why I'm hesitant to act so quick. They give us, for whatever reason, five days to make a decision. If on your conference call -- if this were to be tabled until next week and you are able to represent that it's been presented to the officials and they will be deciding on the 18th and if they are too late, you're gone, then, too late. That's just not enough time for me. Meridian City Council Workshop July 11, 2017 Page 57 of 63 Lavey: Madam Mayor and Council, I -- I just need to know if it was even a waste of our time to -- to go forward, to know what to tell them on Thursday. So, if there was going to be no -- if there is an absolutely no, then, on Thursday I need to say we are out. Now, if I -- they understand budgeting and they -- Borton: Sure. Lavey: -- I mean I have all sorts of -- I have an enhancement here as well. I mean we can talk about funding however -- however we want to talk about funding, it's just that it's something -- the project is going to be completed before October, so it doesn’t make any sense to, then, pay for it in FY-18. De Weerd: Because -- Todd, is it something -- can we take action on it next week? Does that give you enough time to put your numbers together? Lavoie: Madam Mayor, the answer is yes. Next week we can accept our very last amendment, but we will be promoting to you the Fire Department amendment for Station 6, so if we want -- De Weerd: Oh. Lavoie -- one final place when we do have next week , but next Tuesday is the final date that we can accept amendments , because the following week the city does propose the final budget to the citizens for fiscal year '17. De Weerd: So, chief, I heard interest that -- from Council that wants to see products and -- and look at this a little bit further. So, perhaps you can share with them that there was -- there was interest and they wanted to have a chance to look at the videos and they will be voting on it next Tuesday. Lavey: Madam Mayor and Council, that's what I thought I was going to do anyways, because I was really quite amazed that it got put on the agenda today. It was happening just a little too quickly for me as well and it required us to go back and do a lot of paperwork. My thought was to make that proposal to Council tonight to see if there was any interest, because if there wasn't, then, it's a moot point, we just need to stop. If there was some sort of interest, then, I would come back next week for the -- the formal budget -- or the amendment was my plan, because Todd did tell me I have one more week, so -- De Weerd: He's being generous. Lavey: What's that? Yeah. He's glaring at me over my shoulder. I can see that. I guess I would suggest that the clerk send out those links to Council and have them have an opportunity to review those and, then, I will just come back before you next week. Plus that will give me a chance to meet with my liaison, because Meridian City Council Workshop July 11, 2017 Page 58 of 63 she is out of town and she has no clue that we are doing this either, so in fairness to her that would be a good thing. De Weerd: Okay. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Our very resourceful clerk has managed to pull up one, if we would like to do it now. De Weerd: Council? Yeah. Roll it, Mr. Clerk. (Video played.) De Weerd: Thank you, Mr. Clerk. Well, we will put this on the agenda next week and give you all a chance to -- to look further into that, unless you have any further questions at this point. Lavey: Madam Mayor, I just have a comment, too, if -- if I may. I just want to point out that it was by no means any error on -- on staff or clerk or anything about the quickness of getting this on the agenda today. It was fueled by the necessity of discussions that we had this morning. So, I just want to make sure C.Jay didn't feel like he was pressured in any way. I did -- De Weerd: He was asked to put that on. Lavey: I know. But I did send him an e-mail later going this is just so you are not surprised when this gets submitted today. So, he -- I thought he had some forewarning, but just for the record it wasn't anything he did. And, then, just to highlight for Council some of the -- the topics that they are looking for this year are community orientated policing -- because this was on -- on violent crimes. Community orientated policing, officer safety and wellness, both physical and mental, dedicated task forces, interagency collaborations, recruitment and retention, crime prevention and community education engagement, school violence and youth crime prevention, use of data, innovative technology and reporting systems and community support and relations and so they are looking for prestigious, top notch law enforcement agencies that could possibly enhance any of those -- those areas and that's what we are looking forward to doing. And I will come back next week, but I will stand for any questions that we have this evening. Cavener: Madam Mayor? De Weerd: Thank you, chief. Yes, Mr. Cavener. Meridian City Council Workshop July 11, 2017 Page 59 of 63 Cavener: Chief, is the -- is the goal to have the video played at this conference or is the goal to build a recruitment video? What's your priority? Lavey: So, it's two fold, Madam Mayor and Councilman Cavener. I guess it's two fold. My -- my first one is we have always had a vision to be an innovative model agency. So, if we can put ourselves out there as an agency that people could look at as a model to doing things right, then, internationally, nationally, that exposure out there would benefit us. So, secondarily it would be recruiting. But, frankly, it comes down to we are very proud of what we do and we want to show it off. That's the bottom line. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I'm curious the rest of Council's opinion on -- I mean if there is a majority of us weren't impressed enough to want to move forward with it, then, we can save some other people's time or if there is enough interest to hold off and investigate it more or -- and look at it again next week. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: My one thought is, you know, the Police Department, when they recruit don't have the luxury the fire does. I -- I have never known 400 and some police recruits coming wanting to get hired like we have in the fire. Let's face the facts, the police profession nowadays is a lot different than it was five years ago even. Those kids are out there with a bullseye on their back half the time and even in the little town of Meridian, Idaho. I think this is something that tells a story of what -- how our Police Department has -- we became from one of turmoil and stuff to probably the best one in the state of Idaho definitely. So, I -- I think anytime you can sell something in the public safety and get k ids interested in it for recruitment, I think it -- because the more people you can recruit, the better you get to select good people. So, I -- I think it's well worth -- I mean we have taken 22,000 to highlight something, you know, now and then, and I don't like throwing money after something like -- isn't working, but I think -- I think this is something that -- I'm very proud of what the chief and his staff have done. They not only underdid -- under -- not only done it -- I will get my tongue right here in a minute -- it was good, but they did it understaffed in their administration and I -- I think that it's 22,500 well spent. That's my personal opinion. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Meridian City Council Workshop July 11, 2017 Page 60 of 63 Palmer: Madam Mayor, do we have the capability of performing -- or producing a similar quality interview and B roll video, I assume with drone footage as well? De Weerd: We have a communications person who is going on maternity leave in two months, maybe less, and a number of other products. So, this -- she took a look at this today and with the ownership of the raw product with the -- the things that -- that the city is benefiting from it, she -- she thought it was a good deal. And certainly next week she could share her perspective with you in person. We hope. But -- so there is a benefit of another week. But I would agree, if there is hesitancy from this Council, the chief needs to hear -- or hear that as well, so he can also convey that in the conversation f or possible action next week. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I guess for me what it -- what it boils down to is what's the cost to have a video ran at this conference and what's the value to the city for doing that ? I would just as soon spend the 22,500 dollars on something to support our officers than a video. I think that Council Member Palmer's point -- we have a very capable staff here, we also have significant amount of talent in this valley that can produce something locally, as opposed to bringing somebody from sounds like overseas to shoot what looks like a very traditional interview B roll video. So, I don't know, chief, what the value is in having this played at the conference. I would like to know more what that value is to you and your department. Maybe I heard, but I wasn't aware that we have got a recruitment problem at the Police Department. If we do I think that's something that's important to the Council addresses as well. I just -- I wonder how many people who are at a conference in Philadelphia seeing one of it sounds like 16 videos and, then, decides that they are going to come to Meridian and work for us and what the cost of that is. De Weerd: Well, I think some of that is the -- the honor or the prestige of being selected to -- to do that and since I was at a mayor's meeting a couple months ago, we had one community that's hiring 200 police officers. Right now there is a lot of agencies that are hiring and to have that highlight and to have that prestige and to have that exposure I think will only help our recruiting. It certainly won't hurt it. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Where was the conference? Or where is the conference? Meridian City Council Workshop July 11, 2017 Page 61 of 63 De Weerd: In Philadelphia. Palmer: I just think -- I mean honor and prestige is great and all, but does Joe Schmo, citizen of Meridian taxpayer, think, man, I'm glad that there is a video playing in a conference in Philadelphia that I got to help pay for today. I don't think that's their big priority. And, again, the quality of the video -- I think we are capable of producing that. If that's something that would be a great tool for us -- I mean it looked great, HD and all that, but I think that we are capable of producing a similar quality video and not having to pay that much for it. I just as soon not, you know, waste his time having to -- to put together a plan for it and, then, have us maybe shoot it down next week. De Weerd: I think it would probably be good to hear from Kaycee about the value of highlighting our -- our Police Department, marketing our community, and -- and the value of the raw footage that she would be able to use in other regards and it's impossible for probably myself or even the chief to speak on her behalf and she certainly knows that part of it better than I do . Lavey: Madam Mayor and Council, just to answer a couple more questions. It's really two fold as far as whether we can produce the video or not and have the staff time to do that is one thing and, then, you can't really quantify the value on the other end of it, so you have to separate it out and so you can't pro duce a video and say, hey, we got this video, would you play this at your conference. That doesn't work that way. So, it's really priceless. You can't -- you can't put a figure on that and now whether it's in Philadelphia this year , whether it's in San Diego next year, it's an international conference, it's only held in four different places across the United States and the reason why it's only held in four different places is because there is only four places that can accommodate that crowd. So, that's why it's in Philadelphia this year. It rotates every four years. It will be in Philadelphia every four years. Next year I believe it's in the Orlando. So, Philadelphia shouldn't be the -- the reason for that. The closest one would be San Diego that we have access to. And, then, as far as a recruitment issue is not specific to Meridian, but law enforcement has a recruiting issue. Based upon the negativity in the national spotlight people are really questioning whether they want to do this job or not and I cannot blame them based upon what they see day in a day out. But something in Meridian is different. Something in Meridian with our people and with our community and with our police officers are different and we are successful and if we could showcase that, then, perhaps others across the United States can be successful as well. I realize it’s a lot of money and that’s why I wanted to come in front of you today, because if there is no interest, then, I don't want to waste anybody's time going forward further and so that's -- you know, I don't take any offense to any of the discussions that are happening today. It's a candid conversation. Fully understand where we're coming from. But you can't get it if you don't ask. So, that's why we are here. Meridian City Council Workshop July 11, 2017 Page 62 of 63 De Weerd: So, chief, we will put this on the agenda next week and hopefully Kaycee can join us as well and if your team has any further information you could provide that would be helpful. Lavey: Madam Mayor, the -- oh, that one last thing I was going to say is it's -- the company that we are dealing with -- my contact is in London, but it's based also in Washington DC. So, it's not an international necessarily company. So, there is contacts within the United States as well. I will speak to them on Thursday and anything that they provide to me I will bring back to Council next week as well. Thank you. Item 8: Future Meeting Topics De Weerd: Thank you. Okay. Item 8, Future Meeting Topics. There -- the first Concert on Broadway is this Saturday. It's going to be a sizzler. Okay. It's going to be hot. But, hopefully, you will come out for the opener. It starts at 6:30 and at 7:00 Smooth Avenue Band will be playing. Certainly as usual we have the CableOne Movie Night and the Youth Farmers Market and next Tuesday is the budget workshop starting at 8:00 a.m. Wednesday, the 19th. Sorry. 19th. 8:00 a.m. Bird: I was going to say, Tammy, that's not -- we don't want to be here from 8:00 to midnight. Item 9: Executive Session per Idaho State Code 74-206(1)(e): To consider preliminary negotiations involving matters of trade or commerce in which the governing body is in competition with governing bodies in other states or nations; and 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. De Weerd: Oh, come on. You know you love it. Okay. So, last item on the agenda is Executive Session. I would entertain a motion. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as Idaho State Code 74 -206(1)(e), (1)(f). Borton: Second. Meridian City Council Workshop July 11, 2017 Page 63 of 63 De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES, ONE ABSENT. EXECUTIVE SESSION: (6:02 p.m. to 7:37 p.m.) De Weerd: Okay. I would entertain a motion to come out of Executive Session. Bird: So moved. Cavener: Second. De Weerd: All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. De Weerd: For the record Councilman Borton did leave before the Executive Session. Do I have a motion to adjourn? De Weerd: So moved. Cavener: Second. De Weerd: All those in favor. All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. MEETING ADJOURNED AT 7:37 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MA MY DE WEERD ATTEST: _ A C. JAYIQOLE&/CITY CLERK 7 / S / ;V/% DATE APPROVED o�QO�piED AUG�sT, 2G �� �p Cllyof w Ci E IDIAN I qDAHO 2 SEAL 4/ Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 4A PROJECT NUMBER: ITEM TITLE: A. Approve Minutes of June 27, 2017 City Council Regular Meeting MEETING NOTES rte✓ APPROVEO Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council June 27, 2017 Page 82 of 82 Bird: So moved. Borton: Second. De Weerd: All those in favor. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 10:47 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR Y DE WEERD ATTEST:, -7/ 1/ / Ali DATE APPROVED / Ep AUGUST C. J COL Y CLERK eo 0 z cavy Of A Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 4B PROJECT NUMBER: ITEM TITLE: Approve Minutes of July 5, 2017 City Council Regular Meeting MEETING NOTES rte✓ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council July 5, 2017 Page 37 of 37 De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 7:23 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR T Y DE WEERD ATTEST: C. JA6(-COLWS, CITY CLERK 7/ l/ Z% DATE APPROVED p�ep�PIED AUGUST' ��►' E IDI 640 SEAL .�/ the Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 4C PROJECT NUMBER: H-2017-0078 ITEM TITLE: Irvine No. 3 Final Order for Irvine No. 3 (H-2017-0078) by Kent Brown Located Southeast Corner of W. Chinden Boulevard & N. Ten Mile Road MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS BEFORE THE MERIDIAN CITY COUNCIL IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 36 RESIDENTIAL LOTS AND 2 COMMON LOTS ON 9.6 ACRES OF LAND IN THE R-8 ZONING DISTRICT FOR IRVINE SUBDIVISION NO.3 BY: KENT BROWN APPLICANT HEARING DATE: JUNE 27, 2017 CASE NO. H-2017-0078 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on June 27, 2017 for final plat approval pursuant to Unified Development Code (UDC) 11-613-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "PLAT SHOWING IRVINE SUBDIVISION NO. 3, LOCATED IN THE W '/2 OF THE NW/40F SECTION 26, TOWNSHIP 4N., RANGE 1 W., B.M., MERIDIAN, ADA COUNTY, IDAHO, 2017, by GREGORY G. CARTER, PLS, SHEET 1 OF 3," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR IRVINE SUBDIVISION NO. 3 — FP (H-2017-0078) Page 1 of 3 City Council from the Planning and Development Services divisions of the Community Development Department dated June 27, 2017, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein, and the response letter from Kent Brown, a true and correct copy of which is attached hereto marked "Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR IRVINE SUBDIVISION NO. 3 — FP (H-2017-0078) Page 2 of 3 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the L ( day of 2017. Q0PIED AUG US OP T� 20 0 �c ply or W By: E IDIAN*— IDAHO Tammy de e d s� SEAL Mayor, City of Meridian Attest: 2T"Qofthe TREPr'J�� C..1Coles City Clerk Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By:J 40Dated: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR IRVINE SUBDIVISION NO. 3 — FP (H-2017-0078) Page 3 of 3 ic� — 1 EXHIBIT A Irvine No. 3 – H-2017-0078 PAGE 1 STAFF REPORT Hearing Date: June 27, 2017 TO: Mayor and City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Irvine No. 3 – H-2017-0078 I. APPLICATION SUMMARY The applicant, Kent Brown, has applied for approval of a final plat consisting of thirty-six (36) residential lots; two (2) common lots and one (1) other lot a on approximately 9.6 acres of land in the R-8 zoning district. This is the third and final phase of the Irvine Subdivision. II. STAFF RECOMMENDATION Staff recommends approval of final plat (FP) application subject to the conditions noted below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the City Council. III. PROPOSED MOTION Approval I move to approve File Number H-2017-0078 as presented in the staff report for the hearing date of June 27, 2017, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2017-0078 as presented during the hearing on June 27, 2017, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2017-0078 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located on the southeast corner of W. Chinden Boulevard and N. Ten Mile Road in the northwest ¼ of Section 26, Township 4 North, Range 1 West. B. Applicant/Representative: Kent Brown, KB Planning 3161 E. Springwood Drive Meridian, Idaho 83642 C. Owner: Corey Barton 1977 E. Overland Road Meridian, Idaho 83642 EXHIBIT A Irvine No. 3 – H-2017-0078 PAGE 2 V. STAFF ANALYSIS The proposed final plat consists of thirty-six (36) residential lots, two (2) common lots and one (1) other lots on approximately 9.6 acres of land in the R-8 zoning district. The gross density of the proposed subdivision is 3.74 dwelling units (d.u.) per acre with a net density of 5.58 d.u. per acre. The minimum property size is 5,600 square feet with an average property size of 6,859 square feet (s.f.). All of the lots proposed are for single-family detached homes and must comply with the dimensional standards of the R- 8 zoning district listed in UDC Table 11-2A-6. Staff has reviewed the proposed plat and found it in compliance with the aforementioned dimensional standards. Open space proposed for this phase consists of a portion of the Ten Mile Road and Chinden Boulevard street buffers and a micropath. Overall open space with this phase is 0.78 acres which totals approximately 2% of the overall open space approved with the preliminary plat. The open space proposed with this phase is consistent with the overall project open space. Because the number of buildable lots is the same and the amount of common open space is the same, staff finds the proposed plat to be in substantial compliance with the approved preliminary plat as required by UDC11-6B-3C.2. VI. SITE SPECIFIC CONDITIONS 1. The applicant is to meet all terms of the approved preliminary plat (PP-12-018) for this development. 2. The applicant has until June 27, 2019, to obtain City Engineer’s signature on the final plat or apply for a time extension in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. Prior to submittal to the City, the Professional Land Surveyor preparing the plat shall stamp, sign and date each page of the final plat map, including the Certificate of Surveyor. 5. Revise the notes on the face of the plat prepared by Bailey Engineering, Inc., prior to signature on the final plat by the City Engineer, as follows:  Note #9 should read as follows: “Lot 4 Block 10 is a non-buildable lot reserved for future right-of-way and is to be owned and maintained by the developer.” 6. The applicant shall comply with the submitted landscape plan prepared by South Landscape Architecture, dated 11/28/2012, with the following changes:  The applicant shall revise the landscape plan or provide an exhibit that includes a cross- section of the berm (or berm/wall combination) in relation to the centerline of SH 20/26 demonstrating compliance with the standards listed in UDC 11-3H-4D. Provide one (1) full size copy of landscape plan and an electronic copy with the aforementioned changes prior to obtaining City Engineer’s signature on the final plat. 7. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Kimberly Cutler, at 887-1620 for more information. 8. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 9. Prior to the issuance of a building permit, the final plat shall be recorded. EXHIBIT A Irvine No. 3 – H-2017-0078 PAGE 3 10. Temporary construction fencing to contain debris shall be installed at the subdivision boundary prior to release of building permits for this subdivision. 11. Future homes constructed within the subdivision must comply with the submitted elevations approved with the preliminary plat. The proposed elevations shall be consistent with Section E. Residential Guidelines contained in the Meridian Design Manual. Similar building materials and mix of materials shall be incorporated into all sides of the future homes. Architectural details shall be incorporated into the overall design of the home on the side and rear facades that face a public street and/or common open space. 12. A street light plan will be required for this development. In addition to Type 2 lighting on internal subdivision streets, the plan will need to include Type 1 lighting along the frontage of Ten Mile Road. Power for the Type 1 lights will need to be provided by a metered service cabinet. Conduit should be run to the service cabinet at the south east corner of the Ten Mile and Chinden intersection, or a new cabinet may be installed. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash EXHIBIT A Irvine No. 3 – H-2017-0078 PAGE 4 deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO EXHIBIT A Irvine No. 3 – H-2017-0078 PAGE 5 NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. VIII. EXHIBITS A. Vicinity Map B. Approved Irvine Subdivision (PP-12-018) C. Proposed Final Plat D. Proposed Landscape Plan EXHIBIT A Irvine No. 3 – H-2017-0078 PAGE 6 Exhibit A – Vicinity Map EXHIBIT A Irvine No. 3 – H-2017-0078 PAGE 7 Exhibit B – Approved Irvine Subdivision (PP-12-018) EXHIBIT A Irvine No. 3 – H-2017-0078 PAGE 8 Exhibit C – Proposed Final Plat EXHIBIT A Irvine No. 3 – H-2017-0078 PAGE 9 Exhibit D. – Proposed Landscape Plan EXHIBIT A Irvine No. 3 – H-2017-0078 PAGE 10 EXHIBIT B Barbara Shiffer From: kent brown <kentlkb@gmail.com> Sent: Thursday, lune 22, 2017 9:48 AM To: Joshua Beach Cc: Barbara Shiffer; C.Jay Coles; Charlene Way; Machelle Hill Subject: Re: Irvine No. 3 Dear City of Meridian we have reviewed the conditions of approval and are in agreement. Kent Brown On Wed, Jun 21, 2017 at 4:41 PM, Joshua Beach <jbeach@meridiancit y�org> wrote: Kent - Please submit a written response to the staff report to the City Clerk's office (cicotes@meridiancity.org, mhitt@meridiancity.org) and myself (e-mail or fax) by 3:00 pm the Thursday prior to the meeting. If you are in agreement with the conditions of approval contained in the staff report and you submit a written response accordingly by Thursday at 3:00 pm, your item will be placed on the consent agenda; consent agenda items are passed in one motion by the Council at the beginning of the meeting. Note: if you are in agreement with the staff report, it is still recommended you attend the meeting in the event the item is pulled off of the consent agenda. If you do not respond to the staff report by Thursday, or if you have concerns with the conditions of approval, your project will be placed on the regular agenda. Josh Beach I Associate City Planner City of Meridian I Community Development Department 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208-489-0576 Built for Business, Designed for Living vvvvw.opportunitynreridiai org Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 4D PROJECT NUMBER: H-2017-0081 ITEM TITLE: Howry Lane Subdivision No. 2 Final Order for Howry Lane Subdivision No. 2 (H-2017-0081) by M3 Acquisitions, LLC Located 5220 S. Howry Lane MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS BEFORE THE MERIDIAN CITY COUNCIL IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 30 SINGLE- FAMILY RESIDENTIAL BUILDING LOTS AND 5 COMMON LOTS ON 11.47 ACRES OF LAND IN THE R-8 ZONING DISTRICT FOR HOWRY LANE SUBDIVISION NO.2 BY: M3 ACQUISITIONS, LLC APPLICANT HEARING DATE: JUNE 27, 2017 CASE NO. H-2017-0081 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on June 27, 2017 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "PLAT SHOWING HOWRY LANE SUBDIVISION NO. 2, SITUATED IN THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 33, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2017, HANDWRITTEN DATE: 5/25/2017, BY MICHAEL S. BYRNS, PLS, SHEET 1 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR HOWRY LANE SUB 2 — FP (H-2017-0081) Page 1 of 3 OF 8," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated June 27, 2017, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein, and the response letter from Kristi Watkins, JUB Engineers, a true and correct copy of which is attached hereto marked "Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR HOWRY LANE SUB 2 — FP (H-2017-0081) Page 2 of 3 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 2017. O�PjED AUGUST p�� 's G w ? Oily of &01 IDIS IA� `IDAHO Attest: s0 SEAL 2r�R of the TR�PSJ� C.Ja moles City Clerk By: Tammy de ee Mayor, City o Meridian day of Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: - / ( .� Dated: -�- la- I --V ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR HOWRY LANE SUB 2 — FP (H-2017-0081) Page 3 of 3 EXHIBIT A Howry Lane Sub 2 – FP H-2017-0081.doc PAGE 1 STAFF REPORT MEETING DATE: June 27, 2017 TO: Mayor and City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Howry Lane Subdivision No. 2 - FP (H-2017-0081) I. APPLICATION SUMMARY The applicant, M3 Acquisitions, LLC, has applied for final plat (FP) approval of 30 single-family residential building lots and 5 common area lots on 11.47 acres of land in an R-8 zoning district for the second phase of Howry Lane Subdivision. II. STAFF RECOMMENDATION Staff recommends approval of the Howry Lane Subdivision No. 2 final plat based on the analysis provided below in Section V. III. PROPOSED MOTION Approval I move to approve File Number H-2017-0081 as presented in the staff report for the hearing date of June 27, 2017, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2017-0081, as presented during the hearing on June 27, 2017, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2017-0081 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The subject property is located at 5220 S. Howry Lane, in the northeast ¼ of Section 33, T. 3N., R. 1E. B. Applicant: M3 Acquisitions, LLC 4222 E. Camelback Road, Suite H100 Phoenix, AZ 85018 C. Owner: SRS AZ Investors, LLC 4222 E. Camelback Rd., Ste. H100 Phoenix, AZ 85018 EXHIBIT A Howry Lane Sub 2 – FP H-2017-0081.doc PAGE 2 D. Representative: Scott Wonders, JUB Engineers, Inc. 250 S. Beechwood, Ste. 201 Boise, ID 83709 V. STAFF ANALYSIS The proposed final plat depicts 30 building lots and 5 common area lots on 11.47 acres of land in the R-8 zoning district. This is the 2nd of 3 phases of development. All of the lots proposed in this subdivision are for single-family detached homes and comply with the dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-6. A swimming pool and dressing rooms are proposed as amenities within this phase of development. A Certificate of Zoning Compliance and Design Review application is required to be submitted for approval prior to submittal of building permit applications. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2. The total number of buildable lots in this phase has decreased by 4 and the amount of common area is the same. In the first phase, 9 fewer building lots were shown on the final plat for a total between the first two phases of 13 fewer lots than approved with the preliminary plat. When the preliminary plat was approved, a “step up” in density was approved from low density (3 or fewer units/acre) to medium density (3-8 units/acre) residential. Because the density is in line with the FLUM designation of LDR, staff finds the proposed final plat in substantial compliance with the approved preliminary plat and Comprehensive Plan. VI. SITE SPECIFIC CONDITIONS 1. Applicant shall meet all terms of the approved annexation and preliminary plat (H-2016-0030, Development Agreement Inst. No. 2016-060149). 2. The applicant shall obtain the City Engineer’s signature on the final plat by June 14, 2018; or, apply for a time extension in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Michael S. Byrns, PLS., stamped and dated 5/25/17, shall be revised prior to City Engineer signature on the final plat as follows: a. Modify note #4 as follows, “Lots shall not be reduced in size without prior approval from the Health Authority and the City of Meridian.” b. Please add the following note: Maintenance of any irrigation and/or drainage pipes or ditches crossing a lot is the responsibility of the lot owner unless such responsibility is assumed by an irrigation/drainage entity or lot owners association. c. Easement Note #5: Include recorded instrument number. d. Easement Note #6: Include recorded instrument number and include language restricting the lot to non-buildable until such time as S. Taradale Avenue is extended to the north and the emergency turnaround is no longer necessary. e. Reference Documents: Include recorded instrument numbers. f. Add a note stating which lots are proposed to take access via the common driveway on Lot 24, Block 3. EXHIBIT A Howry Lane Sub 2 – FP H-2017-0081.doc PAGE 3 5. The landscape plan prepared by Greey/Landscape Architecture/Community Design, dated 5/25/17, is approved as submitted. 6. The fencing plan included in Exhibit D shall be revised as follows: a. The fencing depicted on Lot 26, Block 3 and Lot 1, Block 7 shall be set back a minimum of 10 feet from the street side property line along W. Lachlan Street in accord with UDC 11-3A- 7C.3. 7. The Cunningham Lateral shall be piped where it crossed this site in accord with UDC 11-3A-6B. 8. A perpetual ingress-egress easement for the common driveway proposed on Lot 24, Block 3 shall be filed with the Ada County recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. 9. All fencing installed on the site must comply with the standards listed in UDC 11-3A-6 and 11- 3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits for this subdivision. 10. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. 11. Development of homes within this subdivision shall be generally consistent with the building elevation design and materials approved with the preliminary plat. 12. Comply with the stormwater integration standards listed in UDC 11-3B-11C. 13. A Certificate of Zoning Compliance and Design Review application is required to be submitted and approved prior to submittal of a building permit application for the swimming pool and associated structure. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. EXHIBIT A Howry Lane Sub 2 – FP H-2017-0081.doc PAGE 4 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s EXHIBIT A Howry Lane Sub 2 – FP H-2017-0081.doc PAGE 5 work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. V. EXHIIBITS A. Vicinity Map B. Approved Preliminary Plat (dated: 4/20/16) C. Proposed Final Plat (dated: 5/25/17) D. Proposed Landscape Plan (dated: 5/25/17) & Fencing Plan EXHIBIT A Howry Lane Sub 2 – FP H-2017-0081.doc PAGE 6 Exhibit A – Vicinity Map EXHIBIT A Howry Lane Sub 2 – FP H-2017-0081.doc PAGE 7 Exhibit B – Approved Preliminary Plat (dated: 4/20/16) EXHIBIT A Howry Lane Sub 2 – FP H-2017-0081.doc PAGE 8 Exhibit C – Proposed Final Plat (dated: 5/25/17) EXHIBIT A Howry Lane Sub 2 – FP H-2017-0081.doc PAGE 9 EXHIBIT A Howry Lane Sub 2 – FP H-2017-0081.doc PAGE 10 EXHIBIT A Howry Lane Sub 2 – FP H-2017-0081.doc PAGE 11 Exhibit D –Proposed Landscape Plan (dated: 5/25/17) & Fencing Plan EXHIBIT A Howry Lane Sub 2 – FP H-2017-0081.doc PAGE 12 EXHIBIT A Howry Lane Sub 2 – FP H-2017-0081.doc PAGE 13 Sonva Allen From: Kristi Watkins <kwatkins@jub.com> Sent: Thursday, June 22, 2017 4:16 PM To: Sonya Allen; Barbara Shiffer; C.Jay Coles; Charlene Way; Machelle Hill Subject: RE: Howry Sub. 2 - FP H-2017-0081 REVISED Staff Recommendaiton to Council for June 27th We accept this staff report and conditions as written. Thanks, Kristi From: Sonya Allen[mailto:sallen@meridiancity.org] Sent: Thursday, June 22, 2017 4:08 PM To: Barbara Shiffer <bshiffer@meridiancity.or >; C.Jay Coles <cicoles@meridiancity.org>; Charlene Way <cwav@meridiancity.or6>; Machelle Hill <mhillCc@meridiancity.org> Cc: Kristi Watkins <kwatkins@iub.com> Subject: Howry Sub. 2 - FP H-2017-0081 REVISED Staff Recommendaiton to Council for June 27th Please replace the staff report 1 sent a few minutes ago with this one. I included a fencing plan submitted by the applicant. Kristy— Please provide me with an updated acceptance of the revised staff report. Thanks, Sonya Allen I Associate City Planner City of Meridian I Community Development Department 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-884-55331 Direct: 208-489-0578 Fax: 208-489-0578 4E IL)RIAM 3 i Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. This e-mail and any attachments involving J -U -B or a subsidiary business may contain information that is confidential and/or proprietary. Prior to use, you agree to the provisions found at edocs.jub.com. If you believe you received this email in error, please reply to that effect and then delete all copies. Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 4E PROJECT NUMBER: H-2017-0080 ITEM TITLE: Gramercy Heights Subdivision No. 2 Final Order for Gramercy Heights Subdivision No. 2 (H-2017-0080) by Gramercy, LLC Located South of E. Overland Road and West of S. Eagle Road on E. Griffon Street MEETING NOTES 9 APPROUP Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS BEFORE THE MERIDIAN CITY COUNCIL IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 31 SINGLE- FAMILY RESIDENTIAL BUILDING LOTS AND 1 COMMON LOT ON 4.59 ACRES OF LAND IN THE R-15 ZONING DISTRICT FOR GRAMERCY HEIGHTS SUBDIVISION NO.2 BY: GRAMERCY, LLC APPLICANT HEARING DATE: JUNE 27, 2017 CASE NO. H-2017-0080 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on June 27, 2017 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "PLAT SHOWING GRAMERCY HEIGHTS SUBDIVISION NO. 2, SITUATED IN THE WEST HALF OF THE NORTHEAST QUARTER OF SECTION 20, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2017, HANDWRITTEN DATE: 04/12/17, BY CLINTON W. HANSEN, PLS, SHEET ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR GRAMERCY HEIGHTS SUB 2 — FP (H-2017-0080) Page 1 of 3 I OF 3," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated June 27, 2017, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein, and the response letter from Ben Thomas , Civil Innovations, a true and correct copy of which is attached hereto marked "Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR GRAMERCY HEIGHTS SUB 2 — FP (H-2017-0080) Page 2 of 3 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the [ l day of 2017. Qo�PZED AUGU ST — 2C) �o �Cily of °' E IDIAN*-- By: IDAHO Tammy d ee �m SEAL Mayor, ity o eridian Attest: /�/F T�Rofthe TREP`'���. C.Jay(Gole City Clerk Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: ���/�(; 1M� Dated: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR GRAMERCY HEIGHTS SUB 2 — FP (H-2017-0080) Page 3 of 3 EXHIBIT A Gramercy Heights No. 2 – A-2017-0080 PAGE 1 STAFF REPORT Hearing Date: June 27, 2017 TO: Mayor and City Council FROM: Bill Parsons, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Gramercy Heights No. 2 – H-2017-0080 I. APPLICATION SUMMARY The applicant, Gramercy LLC, has applied for approval of a final plat consisting of thirty-one (31) single- family residential lots and one (1) common lot on approximately 4.59 acres in the R-15 zoning district. II. STAFF RECOMMENDATION Staff recommends approval of final plat (FP) application subject to the conditions noted below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the City Council. III. PROPOSED MOTION Approval I move to approve File Number H-2017-0080 as presented in the staff report for the hearing date of June 27, 2017, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2017-0080 as presented during the hearing on June 27, 2017, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2017-0080 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located south of E. Overland Road and west of S. Eagle Road on E. Griffon Street in the NE ¼ of Section 20, T.3N., R.1E. B. Applicant/Owner: Gramercy, LLC P.O. Box 344 Meridian, ID 83680 C. Representative: Ben Thomas, Civil Innovations, PLLC PO Box 170811 Boise, Idaho 83717 EXHIBIT A Gramercy Heights No. 2 – A-2017-0080 PAGE 2 V. STAFF ANALYSIS The proposed final plat consists of thirty-one (31) residential lots and one (1) common lot on approximately 4.59 acres of land. The average lot size is 5,150 square feet. The gross density of the development is 6.75 dwelling units per acre with a net density of 8.45 dwelling units per acre. Because the number of buildable lots is the same, staff finds the proposed plat to be in substantial compliance with the approved preliminary plat as required by UDC11-6B-3C.2. VI. SITE SPECIFIC CONDITIONS 1. Applicant shall meet all terms of the approved preliminary plat (PP-13-034), alternative compliance (ALT-13-022) and recorded development agreement (Instrument No. 114012738) for this subdivision. 2. The applicant has until November 10, 2017, to obtain City Engineer’s signature on the final plat or apply for a time extension in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. Revise the notes on the face of the plat prepared by Land Solutions, dated 04/12/2017, prepared by Clinton W. Hansen, prior to signature on the final plat by the City Engineer, as follows:  Note #5: Insert appropriate instrument number.  Note #14: Insert appropriate instrument number.  Add a note stating: “Lots 1-16, Block 2 shall be restricted to single story homes.”  Add a note addressing access across Lots 1-16, Block 2 and the responsible party for maintenance of the common driveways. 5. Lots 1-16, Block 2 shall take access from common driveways as proposed. All common drives shall be designed in accordance with UDC 11-6C-3D in effect at the time of final plat submittal. An exhibit depicting the setbacks, building envelope an orientation of lots and structures for Lots 1-16, Block 2 shall be submitted prior to signature on the final plat. 6. The landscape plan submitted by Breckon Land Design on October 24, 2013 is approved as submitted. 7. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Kimberly Cutler, at 887-1620 for more information. 8. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 9. Prior to the issuance of any new building permits, the property shall be subdivided in accordance with the UDC. 10. All fencing shall be installed in accordance with UDC 11-3A-7. Per UDC 11-3A-7A7a, the applicant is responsible for fencing Lot 17, Block 2 to distinguish the common areas from the private areas. Submit a detailed fence plan prior to signature on the final plat. 11. Temporary construction fencing to contain debris shall be installed at the subdivision boundary prior to release of building permits for this subdivision. 12. Prior to the issuance of a building permit, the applicant shall obtain administrative design review (DES) approval for each single family attached home (Lots 1-16, Block 2). The applicant may EXHIBIT A Gramercy Heights No. 2 – A-2017-0080 PAGE 3 submit a master site plan that designates the design, color schemes and modulation for each unit. The applicant must comply with the design standards in the Architectural Standards Manual. 13. The applicant shall construct homes within the proposed development consistent with the elevations approved with the recorded development agreement. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. EXHIBIT A Gramercy Heights No. 2 – A-2017-0080 PAGE 4 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. EXHIBIT A Gramercy Heights No. 2 – A-2017-0080 PAGE 5 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. VIII. EXHIBITS A. Vicinity Map B. Approved Gramercy Heights Subdivision (PP-13-034) C. Proposed Final Plat D. Proposed Landscape Plan EXHIBIT A Gramercy Heights No. 2 – A-2017-0080 PAGE 6 Exhibit A – Vicinity Map EXHIBIT A Gramercy Heights No. 2 – A-2017-0080 PAGE 7 Exhibit B – Approved Gramercy Heights Subdivision (PP-13-034) EXHIBIT A Gramercy Heights No. 2 – A-2017-0080 PAGE 8 Exhibit C – Proposed Final Plat EXHIBIT A Gramercy Heights No. 2 – A-2017-0080 PAGE 9 Exhibit D – Proposed Landscape Plan Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 4F PROJECT NUMBER: H-2017-0057 ITEM TITLE: Preakness Subdivision Findings of Fact, Conclusions of Law for Preakness Subdivision (H-2017-0057) by Schultz Development Located 1 155 W. Victory Road MEETING NOTES 9 Appo-QUO Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN EN DIAN: -- FINDINGS OF FACT, CONCLUSIONS OF LAW C"I' AND DECISION & ORDER ''_ ^, r° - -.00) In the Matter of the Request for Annexation and Zoning of 5.00 Acres of Land with an R-4 Zoning District; and a Preliminary Plat Consisting of Sixteen (16) Building Lots and Two (2) Common Lots on 4.75 Acres of Land in the R-4 Zoning District for Preakness Subdivision, by Schultz Development. Case No(s). H-2017-0057 For the City Council Hearing Date of: July 5, 2017 (Findings on July 11, 2017) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of July 5, 2017, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of July 5, 2017, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of July 5, 2017, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of July 5, 2017, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Irnpact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0057 - 1 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of July 5, 2017, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for annexation & zoning and preliminary plat is hereby approved with the requirement of a development agreement per the conditions of approval in the Staff Report for the hearing date of July 5, 2017, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC I 1 -6B -7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-613-713). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-613-7.A, the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 613-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0057 - 2 - agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of July 5, 2017 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0057 - 3 - By action of the City Council at its regular meeting held on the day of ��6y 2017. COUNCIL PRESIDENT KEITH BIRD VOTED Ya COUNCIL VICE PRESIDENT JOE BORTON VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED !4 COUNCIL MEMBER LUKE CAVENER VOTED 4 COUNCIL MEMBER GENESIS MILAM VOTED MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor Taming Weerd OPTED AUGVS PQ l� Attest: C.Ja j_Coles City Clerk Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By:MnEfiAl�lk Dated: l� I City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0057 - 4 - EXHIBIT A Preakness Subdivision – AZ, PP H-2017-0057 PAGE 1 STAFF REPORT Hearing Date: July 5, 2017 (Continued from: June 27, 2017) TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Preakness Subdivision – AZ, PP (H-2017-0057) I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Schultz Development, has submitted an application for annexation and zoning (AZ) of 5.00 acres of land with an R-4 zoning district; and a preliminary plat (PP) consisting of 16 building lots and 2 common lots on 4.75 acres of land in the R-4 zoning district for Preakness Subdivision. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ and PP applications in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on June 1, 2017. At the public hearing, the Commission moved to recommend approval of the subject AZ and PP requests. a. Summary of Commission Public Hearing: i. In favor: Matt Schultz, Applicant’s Representative ii. In opposition: None iii. Commenting: Dan Beck iv. Written testimony: Matt Schultz, Applicant’s Representative v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. The appearance of 2-story rear elevations visible from W. Victory Road – would prefer single-story along Victory. c. Key Issues of Discussion by Commission: i. Development Agreement provision #1.1.1e pertains to the appearance of 2-story homes from Victory Road. d. Commission Change(s) to Staff Recommendation: i. Modify condition #1.1.2b to clarify Lot 8 isn’t required to be widened if the fencing on Lot 6 isn’t located on the property line abutting the common driveway. e. Outstanding Issue(s) for City Council: i. The applicant requests Council approval of a “step up” in density from LDR to MDR to accommodate the proposed development. The Meridian City Council heard these items on July 5, 2017. At the public hearing, the Council approved the subject AZ and PP request. a. Summary of City Council Public Hearing: i. In favor: Matt Schultz, Applicant’s Representative EXHIBIT A Preakness Subdivision – AZ, PP H-2017-0057 PAGE 2 i. In opposition: None ii. Commenting: None iii. Written testimony: None iv. Staff presenting application: Sonya Allen v. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Council: i. None d. Key Council Changes to Commission Recommendation i. The Council approved a step-up in density from LDR to MDR at 3.37 dwelling units per acre (modified condition #1.1.2c accordingly). III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017- 0057, as presented in the staff report for the hearing date of July 5, 2017, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0057, as presented during the hearing on July 5, 2017, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0057 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 1155 W. Victory Road, in the NW ¼ of Section 25, Township 3 North, Range 1 West. (Parcel No.: S1225212515) B. Owners: Kevin and Norma Petty 1155 W. Victory Road Meridian, ID 83642 C. Applicant: Schultz Development P.O. Box 1115 Meridian, ID 83642 D. Representative: Matt Schultz, Schultz Development P.O. Box 1115 Meridian, ID 83642 E. Applicant's Statement/Justification: Please see applicant’s narrative for this information. EXHIBIT A Preakness Subdivision – AZ, PP H-2017-0057 PAGE 3 V. PROCESS FACTS A. The subject application is for annexation and zoning and preliminary plat. A public hearing is required before the Planning & Zoning Commission and City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: May 12, 2017 (Commission); June 9, 2017 (City Council) C. Radius notices mailed to properties within 300 feet on: May 4, 2017 (Commission); June 8, 2017 (City Council) D. Applicant posted notice on site(s) on: May 19, 2017 (Commission); June 22, 2017 (City Council) VI. LAND USE A. Existing Land Use(s) and Zoning: The subject property consists of one rural residential/agricultural property zoned RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: W. Victory Road and rural residential properties in Pebble Lane Estates, zoned R1 in Ada County 2. East & south: Single-family residential properties in Kentucky Ridge Estates Subdivision, zoned R-4 3. West: Future single-family residential development (Edgehill Subdivision), zoned R-4 C. History of Previous Actions: None D. Utilities: 1. Location of sewer: A sanitary sewer mains intended to serve the subject site currently exists directly adjacent to the east of the subject parcel in W. Contender Street. 2. Location of water: A water mains intended to serve the subject site currently exists directly adjacent to the east of the subject parcel in W. Contender Street. 3. Issues or concerns: Applicant shall be responsible for the extension of the 12-inch diameter water main across the frontage of the development in W. Victory Road. E. Physical Features: 1. Canals/Ditches Irrigation: There are no waterways on this site. 2. Hazards: Staff is unaware of any hazards that may exist on this site. 3. Flood Plain: This site does not lie within the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS The Comprehensive Plan Future Land Use Map (FLUM) designates this property as Low Density Residential (LDR). The LDR designation allows for the development of single-family homes on large lots where urban services are provided. Uses may include single-family homes at gross densities of 3 dwelling units or less per acre. The applicant proposes to develop this 4.75 acre site with 16 single-family residential detached homes at a gross density of 3.37 dwelling units per acre (d.u./acre) and a net density of 4.29 d.u./acre, which is slightly above the density desired in LDR designated areas of 3 or fewer units per acre. The applicant requests Council approval of a “step up” in density from LDR to Medium Density Residential (MDR) which allows 3-8 units per acre. EXHIBIT A Preakness Subdivision – AZ, PP H-2017-0057 PAGE 4 Staff finds the following Comprehensive Plan policies to be applicable to this propert y and apply to the proposed use (staff analysis in italics):  “Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) The proposed low density development will contribute to the range of housing opportunities available in the City. Staff is unaware of how “affordable” the homes will be in this development.  “Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D) No access points are proposed or approved via W. Victory Road, an arterial street. Access will be provided via a local street in the adjacent development to the east (Kentucky Ridge Estates).  “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) City services are available to be extended by the developer to the proposed lots upon development of the site in accord with UDC 11-3A-21.  “Require new residential development to meet development standards regarding landscaping, signage, fences and walls, etc.” (3.05.02C) Landscaping is required to be provided in common area lots within the subdivision in accord with the standards listed in UDC 11-3G-3E and within the street buffer along W. Victory Road in accord with the standards listed in UDC 11-3B-7C.  “Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) The proposed residential development should be compatible with existing and future adjacent low-medium density single-family residential uses.  “Require common area in all subdivisions.” (3.07.02F) The UDC (11-3G-2) requires common open space and site amenities to be provided for developments of 5 acres or more. Because the plat only consists of 4.75 acres and the building lots are an average of 10,151 square feet (or 0.23 of an acre) in size, common area and site amenities are not required to be provided for this development.  “Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) There are no pathway stubs to this site from Kentucky Ridge to the east or Edgehill Subdivision approved to the west. The sidewalks along W. Contender St. stub to the east boundary of this site and will eventually extend to the west with development of Edgehill Subdivision, which will provide for pedestrian connectivity between subdivisions. EXHIBIT A Preakness Subdivision – AZ, PP H-2017-0057 PAGE 5  “Encourage infill development.” (3.04.02B) The subject property is surrounded on 3 sides with land that has been annexed and is either developed or in the development process in the City.  “Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets). (3.03.020) There is one existing stub street (W. Contender St.) to this property near the northeast corner from Kentucky Ridge Estates subdivision; another stub street in alignment with Contender on the west side of this site is depicted on the preliminary plat for Edgehill Subdivision. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian comprehensive plan. Residential districts are distinguished by the dimensional standards of the corresponding zone and housing types that can be accommodated. B. Schedule of Use: Unified Development Code (UDC) Table 11-2A-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-4 district. Any use not explicitly listed, or listed as a prohibited use is prohibited. Single-family detached dwellings are a principally permitted use in the R-4 district. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Tables 11-2A-5 for the R-4 zoning district. D. Landscaping: Landscaping shall be required in accordance with the standards listed in UDC 11- 3B-7C. E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single- family dwellings. IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: 1. Annexation & Zoning The applicant has applied for annexation and zoning of 5.00 acres of land from the RUT zoning district in Ada County to he R-4 zoning district in the City. The property is proposed to develop with 15 new single-family residential detached homes in addition to the existing home that is proposed to remain on a lot in the proposed subdivision. The proposed R-4 zoning is consistent with the LDR FLUM designation. The density proposed with this development requires Council approval of a “step up” in density as discussed above in Section VII. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed and rezoned. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the conditions included in Exhibit B. EXHIBIT A Preakness Subdivision – AZ, PP H-2017-0057 PAGE 6 2. Preliminary Plat The proposed plat consists of 16 residential building lots and 2 common lots on 4.75 acres of land in the proposed R-4 zoning district (see Exhibit A.2). The minimum property size is 8,103 square feet (s.f.) with an average lot size of 10,151 s.f. A gross density of 3.37dwelling units per acre (d.u./acre) and a net density of 4.29 acres is proposed. The subdivision is proposed to develop in one phase. The proposed development will be consistent with the Comprehensive Plan if the Council approves a “step up” in density from LDR to MDR as requested by the applicant. If Council does not approve the request, the density will need to be reduced slightly to comply with LDR FLUM designation which only allows 3 or fewer dwelling units per acre. Existing Structures: There is a 2970 s.f. existing home and an accessory structure on this site. The home is proposed to remain on a lot in the subdivision; the accessory structure is proposed to be removed. Removal of the structure should take place prior to signature on the final plat by the City Engineer. Staff has verified that the existing home complies with the setbacks for the R-4 district listed in UDC Table 11-2A-5. Dimensional Standards: Development of this site is required to comply with the dimensional standards listed in UDC 11-2A-3 and Table 11-2A-5 for the R-4 district and the subdivision design and improvement standards listed in UDC 11-6C-3. The proposed plat complies with these standards. Access: Access to streets should comply with the standards listed in UDC 11-3A-3. Access is proposed via an existing stub street (W. Contender St.) in Kentucky Ridge Estates at the east boundary of the site; direct lot access via Victory Road is prohibited. When Edgehill Subdivision is developed on the adjacent property to the west, an off-site access will be available via W. Victory Road. Streets: All of the proposed streets are public. Common Driveways: Common driveways are required to comply with the standards listed in UDC 11-6C-3D. A common driveway is proposed for access to Lots 6, 7 and 9, Block 2. Lot 8, Block 2 needs to be widened to a minimum of 30 feet to allow for a 20-foot wide paved surface and 5-feet of landscaping on either side in accord with UDC 11-6C-3D. Parking: Off-street parking is required to be provided on each residential lot in accord with the standards listed in UDC 11-3C-6. For 2, 3 and 4 bedroom units, a minimum of 4 off-street parking spaces are required with at least 2 of those in an enclosed garage; other spaces may be enclosed or a minimum 10’ x 20’ parking pad. Landscaping: Landscaping is required to be provided in the proposed development as set forth in UDC 11-3B. A landscape plan was submitted with this application for the area proposed to be platted as shown in Exhibit A.3. A 25-foot wide street buffer is required along W. Victory Road, an arterial street, measured from back of curb in accord with the standards listed in UDC 11-3B-7C. A buffer is depicted on the landscape plan that appears to comply with this standard. EXHIBIT A Preakness Subdivision – AZ, PP H-2017-0057 PAGE 7 Tree Mitigation: Mitigation is required for all existing trees 4” caliper or greater that are removed from the site with equal replacement of the total calipers lost on the site up to an amount of 100% replacement. There are several existing trees on the site. The applicant should coordinate with the Elroy Huff, City Arborist, to confirm mitigation requirements prior to removal of any trees from the site. Mitigation calculations should be depicted on the landscape plan. Open Space/Site Amenities: Properties over 5 acres in size are required to comply with minimum open space and site amenity requirements as set forth in UDC 11-3G-3A.1. Based on the area of the preliminary plat (4.75 acres), these standards do not apply. Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. A 5-foot wide detached sidewalk is required along E. Victory Road, an arterial street, as proposed. Five-foot wide attached sidewalks are proposed along internal streets within the development. Utilities: All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. This development will be serviced by existing 8-inch sewer and water mains constructed at the end of the W. Contender Street . The existing home is required to hook up to City water and sewer service within 60 days of it being available. Street lighting is required to be installed within the development in accord with the City’s adopted standards, specifications and ordinances. Pressurized Irrigation (PI): An underground PI system is proposed to be provided to each lot in the subdivision in accord with UDC 11-3A-15. The New York Irrigation District will provide irrigation via an existing pump station for the Kentucky Ridge Subdivision No. 3 at the northeast corner of the site. An existing private gravity irrigation delivery for properties to the north across Victory Road is proposed to be piped within the Victory Road street buffer in a 12-inch pipe. Storm Drainage: A storm drainage system is required for the development in accord with the City’s adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City in accord with UDC 11-3A-18. Stormwater is proposed to be retained onsite in seepage beds in accord with ACHD requirements. Storm drainage is proposed to be mitigated in underground seepage beds in accord with ACHD design criteria. Existing Well/Septic: There is an existing well and septic system on this property that currently serves the existing home. Any and all existing domestic wells and/or septic systems within this project will have to be removed from their domestic service, per City Ordinance 5-7-517, when services are available from the City of Meridian. Wells may be used for non-domestic purposes such as landscape irrigation. Waterways: There are no waterways on this site. Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-6B and 11-3A-7. Six-foot tall vinyl fencing exists along the east and south property boundaries; matching fencing is proposed along the west and north boundaries of the development and around Lot 6, Block 2 where the existing home is located. EXHIBIT A Preakness Subdivision – AZ, PP H-2017-0057 PAGE 8 Solid fencing is prohibited adjacent to the common driveway on Lot 8, Block 2 unless separated by a minimum 5-foot wide landscape buffer; revise accordingly. Building Elevations: The applicant has submitted 7 photos of homes that will be similar to those constructed in this subdivision and will be architecturally compatible with those constructed to the east in Kentucky Ridge Estates Subdivision (see Exhibit A.5). These photos all depict at least 2 different building materials and stone/brick veneer accents. If 2-story homes are constructed on Lots 1-4, Block 1, they will be highly visible from W. Victory Road, an arterial street. Therefore, staff recommends the rear elevations of 2-story homes incorporate articulation through changes in two or more of the following: material type, projections, recesses, step-backs, bays, banding, pop-outs, porches, balconies or other architectural elements to break up monotonous wall planes and roof lines. This requirement does not apply to single-story homes. Design review is not required for single-family detached homes. Addressing: The property where the existing home is located will no longer have an address off W. Victory Road; the new address will be off S. Cobble Place. In summary, Staff recommends approval of the proposed annexation and preliminary plat request for this site with the requirement of a development agreement and conditions listed in Exhibit B of this report in accord with the findings contained in Exhibit D. X. EXHIBITS A. Drawings/Other 1. Zoning/Aerial Map 2. Proposed Preliminary Plat (dated: 4/15/17) 3. Proposed Landscape Plan (dated: 4/14/17) 4. Common Driveway Exhibit 5. Conceptual Building Elevation Photos B. Agency & Department Comments/Conditions C. Legal Description & Exhibit Map for Annexation Boundary D. Required Findings from Unified Development Code EXHIBIT A - 2 - A. Drawings 1. Zoning/Aerial Map EXHIBIT A - 3 - 2. Proposed Preliminary Plat (dated: 4/15/17) EXHIBIT A - 4 - 3. Proposed Landscape Plan (dated: 4/14/17) EXHIBIT A - 5 - EXHIBIT A - 6 - 4. Common Driveway Exhibit EXHIBIT A - 7 - 5. Conceptual Building Elevation Photos EXHIBIT A - 8 - EXHIBIT A - 9 - EXHIBIT B - AGENCY & DEPARTMENT COMMENTS/CONDITIONS 1. PLANNING DEPARTMENT 1.1 Site Specific Conditions of Approval 1.1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. A final plat application shall not be submitted until the DA is signed and approved by City Council. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting annexation. The agreement shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the preliminary plat, landscape plan and building elevations (photos) depicted in Exhibit A and the conditions noted in the staff report. b. The Owner/Developer shall be responsible for all costs associated with the sewer and water service extension. c. The existing home proposed to remain on a lot within the subdivision is required to hook up to City water and sewer service within 60 days of it being available to said lot. d. Any and all existing domestic wells and/or septic systems within this project will have to be removed from their domestic service, per City Ordinance 5-7-517, when services are available from the City of Meridian. Wells may be used for non-domestic purposes such as landscape irrigation. e. If 2-story homes are constructed on Lots 1-4, Block 1, they will be highly visible from W. Victory Road, an arterial street. Therefore, the rear elevations of 2-story homes shall incorporate articulation through changes in two or more of the following: material type, projections, recesses, step-backs, bays, banding, pop-outs, porches, balconies or other architectural elements to break up monotonous wall planes and roof lines. This does not apply to single-story homes. 1.1.2 The preliminary plat included in Exhibit A.2, dated 4/15/17, shall be revised as follows: a. Include a note stating that Lots 5, 7 and 9, Block 2 will be accessed via the common driveway on Lot 8, Block 2. b. Widen Lot 8, Block 2 to a minimum of 30 feet to allow for a 20-foot wide paved surface and 5-feet of landscaping on either side in accord with UDC 11-6C-3D. If a fence isn’t constructed on Lot 6 on the property line abutting the common driveway, the width of the common driveway is approved as-is and is not required to be widened. c. If City Council does not approve a “step up” in density as requested, a minimum of two building lots shall be removed from the plat to comply with the density desired in Low Density Residential designated areas of 3 or fewer dwelling units per acre. Council approved a step-up in density as requested. d. The footprint of homes constructed on Lots 5, 7 and 9, Block 2 that are accessed from a common driveway shall be consistent with those depicted on the common driveway exhibit in Exhibit A.4. e. The existing home proposed to remain on Lot 6, Block 2 shall have a change of address from W. Victory Road to S. Cobble Place. EXHIBIT A - 10 - 1.1.3 The landscape plan included in Exhibit A.3, dated 4/14/17, shall be revised as follows: a. A 25-foot wide street buffer is required along W. Victory Road, measured from back of curb in accord with UDC 11-3B-7C. Where ACHD is anticipating future widening of the street, the width of the buffer shall be measured from the ultimate curb location as anticipated by ACHD. b. Solid fencing is prohibited adjacent to the common driveway on Lot 8, Block 2 unless separated by a minimum 5-foot wide landscape buffer per UDC 11-6C-3D.5; revise accordingly. c. Widen Lot 8, Block 2 to a minimum of 30 feet to allow for a 20-foot wide paved surface and 5-feet of landscaping on either side in accord with UDC 11-6C-3D. d. Depict a concrete pad at the end of the common drive on Lot 8, Block 2 no more than 5 feet behind the sidewalk that is of sufficient area to accommodate the receptacles of the residences that take access from the common driveway per requirement of Republic Services. 1.1.4 The developer shall construct all proposed fencing and/or any fencing required by the UDC, consistent with the standards as set forth in UDC 11-3A-7. 1.1.5 The existing accessory structure (workshop) on the site shall be removed prior to signature on the final plat by the City Engineer. The existing home that is proposed to remain on the site is required to comply with the minimum setback standards for the R-4 zoning district listed in UDC Table 11-2A-5. 1.1.6 A perpetual ingress-egress easement for the common driveway proposed on Lot 8, Block 2 shall be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the R-4 zoning district listed in UDC Table 11- 2A-5. 1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. 1.2.3 Construct on-street bikeways on all collector streets as set forth in UDC 11-3A-5. 1.2.4 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.5 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-15, UDC 11-3B-6 and MCC 9-1-28. 1.2.6 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.7 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.8 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3C-6 for single- family dwellings. 1.2.9 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-7C. 1.2.10 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-11C. 1.2.11 Construct all parkways consistent with the standards as set forth in UDC 11-3A-17E, 11-3G-3B5 and 11- 3B-7C. 1.2.12 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. 1.2.13 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. EXHIBIT A - 11 - 1.2.14 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11- 3B-5, UDC 11-3B-13 and UDC 11-3B-14. 1.3.2 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 1.3.3 The project is subject to all current City of Meridian ordinances and previous conditions of approval associated with this site. 1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.3.5 The applicant shall have an ongoing obligation to maintain all pathways. 1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11-3A-3. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11- 5C-3C. 1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two years of the signature of the City Engineer on the previous final plat as set forth in UDC 11-6B-7B (if applicable). 1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. 1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 2. PUBLIC WORKS DEPARTMENT 2.1 SITE SPECIFIC CONDITIONS OF APPROVAL 2.1.1 This development will temporarily be provided water service from the City’s water pressure zone 4, with the ultimate water service being provided by Pressure Zone 5, which will provide higher pressure and flow. Fire protection is available with current service from Pressure Zone 4 to proposed water mains. 2.1.2 Since potable water is provided by the City and irrigation water is provided by NYID, the domestic well at the existing home must be decommissioned according to IDWR rules unless it is needed to continue as an authorized domestic use or other use authorized by an additional water right. EXHIBIT A - 12 - 2.1.3 Applicant shall be responsible for all associated costs and the physical connection to the sanitary sewer and water systems for the existing home that is proposed to remain. 2.1.4 Applicant shall be responsible for the extension of the 12-inch diameter water main across the frontage of the development in W. Victory Road. 2.2 GENERAL CONDITIONS OF APPROVAL 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-2-28C1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898- 5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375- 5211. EXHIBIT A - 13 - 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-1-4B. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed public sewer, water and reuse infrastructure for duration of EXHIBIT A - 14 - two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The Police Department has no comment on this application. 4. FIRE DEPARTMENT 4.1 All common driveways shall be straight or have a turning radius of 28’ inside and 48’ outside and have a clear driving surface of 20’ in width capable of supporting an imposed weight of 75,000 GVW, per International Fire Code Section 503.2. 5. REPUBLIC SERVICES 5.1 The applicant shall revise the landscape plan to include a concrete pad at the end of the common drive no more than 5 feet behind the sidewalk that is of sufficient area to accommodate the receptacles of the residences that take access from the common driveway. Please contact Bob Olson at Republic Services (345-1265) for additional information. 6. PARKS DEPARTMENT 6.1 Mitigation is required for all existing trees 4-inch caliper or greater that are removed from the site in accord with the standards listed in UDC 11-3B-10C.5. Contact Elroy Huff, City Arborist, at 208-489- 0589 to confirm mitigation requirements for the site prior to removal of any trees. 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Site Specific Conditions of Approval 7.1 Construct a detached 5-foot wide concrete sidewalk on Victory Road, located a minimum of 30-feet from centerline, abutting the site. 7.2 Close the existing driveway onto Victory Road from the site with 5-foot wide concrete sidewalk. 7.3 Improve Victory Road with 17-feet of pavement from centerline plus 3-foot wide gravel shoulder abutting the site. 7.4 Provide permanent right-of-way easements for the sidewalk placed outside of the dedicated right-of-way. The easement shall encompass the entire area between the right-of-way line and 2-feet behind the back edge of the sidewalk. 7.5 Extend Contender Street into and through the site tying into existing conditions to the east, as a 34 -foot street section with curb, gutter, and attached 5-foot wide concrete sidewalk within 48-feet of right-of-way. 7.6 IF Edgehill has constructed the proposed stub street at the site’s west property line in alignment with Contender Street, then tie into those improvements to the west. 7.7 IF Edgehill has not constructed the stub street in alignment with Contender Street, then construct one stub street to the west; and install a sign at the terminus of Contender Street stating that, “THIS ROAD WILL BE EXTENDED IN THE FUTURE”. 7.8 Construct Cobble Place as a 33-foot wide street section with curb, gutter, and attached 5-foot wide concrete sidewalk within 47-feet of right-of-way. 7.9 Construct a cul-de-sac turnaround with a minimum radius of 45-feet at the terminus of Cobble Place. EXHIBIT A - 15 - 7.10 A Traffic Impact Fee will be assessed by ACHD and will be due prior to issuance of a building permit. Please contact the ACHD Planner (see below) for information regarding impact fees. 7.11 Plans shall be submitted to the ACHD Development Services Department for plans acceptance, and impact fee assessment (if an assessment is applicable). 7.12 Comply with the Standard Conditions of Approval as noted below. 7.2 Standard Conditions of Approval 7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right -of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-way (including all easements). 7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 7.2.3 In accordance with District policy, 7203.6, the applicant may be required to update any existing non-compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right -of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to EXHIBIT A - 16 - comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. EXHIBIT A - 17 - C. Legal Description & Exhibit Map for Annexation Boundary EXHIBIT A - 18 - EXHIBIT A - 19 - D. Required Findings from Unified Development Code 1. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant proposes to annex the subject property with an R-4 zoning district and develop single- family homes on the site at a gross density of 3.37 dwelling units per acre. The applicant requests Council approval of a “step up” in density from LDR to MDR which will accommodate the proposed density; Council approved the request for a “step up” in density as proposed. The proposed zoning is consistent with the Comprehensive Plan Future Land Use Map designation for this property with the “step up” in density. (See section VII above for more information.) b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Council finds that the proposed map amendment to the R-4 zoning district is consistent with the purpose statement for the residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds that the proposed map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the developer. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). The Council finds annexing this property with an R-4 zoning district as requested is in the best interest of the City. 2. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The Council finds that the proposed plat is in conformance with the Comprehensive plan with a “step up” in density as approved. (Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information.) b. Public services are available or can be made available and are adequate to accommodate the proposed development; The Council finds that public services are available and are adequate to serve the proposed development. (See Exhibit B of the Staff Report for more details from public service providers.) EXHIBIT A - 20 - c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; Based on comments from public service providers in Exhibit B, the Council finds there is public financial capability of supporting services for the proposed development. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and The Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. f. The development preserves significant natural, scenic or historic features. The Council is unaware of any significant natural, scenic or historic features that exist on this site. Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: PROJECT NUMBER: H-2017-0050 ITEM TITLE: Bannock Ridge Findings of Fact, Conclusions of Law for Bannock Ridge (H-2017-0050) by Two C Development, LLC Located 2940, 3101 & 3155 S. Mesa Way MEETING NOTES 9 AP-P--R-QVFQ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN E IDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation and Zoning of 9.42 Acres of Land with an R-4 Zoning District; and a Preliminary Plat Consisting of 31 Building Lots and 6 Common Lots on 13.57 Acres of Land in the R-4 Zoning District for Bannock Ridge Subdivision, by Chris Findlay, Two C Development, LLC. Case No(s). H-2017-0050 For the City Council Hearing Date of: July 5, 2017 (Findings on July 11, 2017) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of July 5, 2017, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of July 5, 2017, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of July 5, 2017, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of July 5, 2017, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Cleric upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0050 - 1 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of July 5, 2017, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for annexation & zoning and preliminary plat is hereby approved with the requirement of a development agreement per the conditions of approval in the Staff Report for the hearing date of July 5, 2017, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11 -6B -7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-613-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11 -6B -7.A, the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 1I- 613 -7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0050 - 2 - agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of July 5, 2017 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S).. H-2017-0050 - 3 - By action of the City Council at its regular meeting held on the _� day of 2017. COUNCIL PRESIDENT KEITH BIRD VOTED YL"4 COUNCIL VICE PRESIDENT JOE BORTON VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED X COUNCIL MEMBER TY PALMER VOTEDYt� COUNCIL MEMBER LUKE CAVENER VOTED %6! COUNCIL MEMBER GENESIS MILAM VOTED MAYOR TAMMY de WEERD VOTED (TIE BREAKER) AUGUST' 190 � _ ('ity of Attest: of C.JaUole City Clerk Weerd Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By:Dated: 4tyJerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0050 - 4 - EXHIBIT A Bannock Ridge – AZ, PP H-2017-0050 PAGE 1 STAFF REPORT Hearing Date: July 5, 2017 (Continued from June 27, 2017) TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Bannock Ridge – AZ, PP (H-2017-0050) I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Chris Findlay, Two C Development, LLC, has submitted an application for annexation and zoning (AZ) of 9.42 acres of land with an R-4 zoning district; and a preliminary plat (PP) consisting of 31 building lots and 6 common lots on 13.57 acres of land in the R-4 zoning district for Bannock Ridge Subdivision. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ and PP applications in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit E. The Meridian Planning & Zoning Commission heard these items on May 18 and June 1, 2017. At the public hearing on June 1st, the Commission moved to recommend approval of the subject AZ and PP requests. a. Summary of Commission Public Hearing: i. In favor: Dan Lardie ii. In opposition: None iii. Commenting: None iv. Written testimony: Dan Lardie, Liz Echanis v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. Concern regarding the requirement for a water main connection out to S. Mesa Way – Staff was amenable to removing that condition (#2.1.1) as Lots 11-13 will be served by installing long water services to these lots. ii. Concern regarding the removal of existing mature trees along the west boundary adjacent to Glacier Springs Subdivision; fencing height along the west boundary; trenching along the west boundary damaging root systems of existing trees on Glacier Springs property; and construction work done on the site that may jeopardize the safety of their pets. c. Key Issues of Discussion by Commission: i. Would like to see another amenity provided within the development such as a park bench, pocket park, gazebo, etc. – something besides just a pathway. d. Commission Change(s) to Staff Recommendation: i. Delete condition #2.1.1 pertaining to the requirement for a water main connection out to S. Mesa Way as agreed upon by Staff. EXHIBIT A Bannock Ridge – AZ, PP H-2017-0050 PAGE 2 e. Outstanding Issue(s) for City Council: i. None The Meridian City Council heard these items on July 5, 2017. At the public hearing, the Council approved the subject AZ and PP requests. a. Summary of City Council Public Hearing: i. In favor: Dan Lardie, Applicant’s Representative ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Council: i. The provision of another site amenity as recommended by the Commission. d. Key Council Changes to Staff/Commission Recommendation i. Council required another site amenity to be provided; the applicant agreed to provide a park bench (see condition #1.1.3h). III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017- 0050, as presented in the staff report for the hearing date of July 5, 2017, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0050, as presented during the hearing on July 5, 2017, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0050 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 2940, 3101 and 3155 S. Mesa Way, in the SE ¼ of Section 19, Township 3 North, Range 1 East. (Parcel No.’s: R4814130225; R481430200; and R4814130172) B. Owners: Aaron and Jennifer Shay 3155 S. Mesa Way Meridian, ID 83642 EXHIBIT A Bannock Ridge – AZ, PP H-2017-0050 PAGE 3 Matthew and Aneke Binford 3101 S. Mesa Way Meridian, ID 83642 Allan and Rose Marsh 2940 S. Mesa Way Meridian, Idaho 83642 C. Applicant: Chris Findlay, Two C Development, LLC 5222 W. Catalpa Ct. Boise, ID 83703 D. Representative: Dan Lardie, Leavitt & Associates Engineers, Inc. 1324 1st Street South Nampa, ID 83651 E. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for annexation and preliminary plat. A public hearing is required before the Planning & Zoning Commission and City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: April 28, 2017 (Commission); June 9, 2017 (City Council) C. Radius notices mailed to properties within 300 feet on: April 20, 2017 (Commission); June 8, 2017 (City Council) D. Applicant posted notice on site(s) on: May 5 and 22, 2017 (Commission); June 23, 2017 (City Council) VI. LAND USE A. Existing Land Use(s) and Zoning: The subject property consists of three rural residential/agricultural properties zoned R-4 and RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Rural residential property, zoned RUT in Ada County 2. East: Single-family residential properties in Cabella Creek Subdivision, zoned R-4 3. South: E. Victory Road and future single-family residential properties, zoned R-8 4. West: Single-family residential properties in Glacier Springs Subdivision, zoned R-4 C. History of Previous Actions:  This property was platted as Lots 1, 2 and 3, Block 2, Kachina Estates Subdivision in 1974.  A record of survey (#8450) was recorded in 2008 for the southernmost parcel of land (prior to annexation into the City) which reconfigured the property boundaries of Lots 1 and 2.  The Shay property was annexed (AZ-08-012) into the City with an R-4 zoning district in 2009 with the requirement of a development agreement, recorded as Inst. No. 109040251. A preliminary plat (PP-08-009) was also approved that consisted of 7 building lots and 3 EXHIBIT A Bannock Ridge – AZ, PP H-2017-0050 PAGE 4 common area lots on 4.45 acres of land for Shay’s Cove Subdivision. A final plat was never submitted and the preliminary plat has expired. D. Utilities: 1. Location of sewer: A sanitary sewer mains intended to serve the subject site currently exists directly adjacent to the west of the subject parcel in E. Loggers pass Street. 2. Location of water: Water mains intended to serve the subject site currently exist directly adjacent to the subject parcel in E. Loggers Pass Street and S. Mesa Way. 3. Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: The Ten Mile Creek runs along the northern boundary of this site. 2. Hazards: Staff is unaware of any hazards that may exist on this site other than the Ten Mile Creek which is required to be left open as a natural waterway and may present a hazard to young children. 3. Flood Plain: This site does not lie within the Meridian Floodplain Overlay District. The plat states that floodway zone AE is located within the bounds of the existing top of bank of Ten Mile Creek. VII. COMPREHENSIVE PLAN POLICIES AND GOALS The Comprehensive Plan Future Land Use Map (FLUM) designates this property as Low Density Residential (LDR). The LDR designation allows for the development of single-family homes on large lots where urban services are provided. Uses may include single-family homes at gross densities of 3 dwelling units or less per acre. The applicant proposes to develop this 13.57 acre site with 28 single-family residential detached homes, in addition to the 3 existing homes, at a gross density of 2.28 dwelling units per acre (d.u./acre), consistent with the density desired in LDR designated areas. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use (staff analysis in italics):  “Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) The proposed low density residential development will contribute to the range of housing opportunities available in the City. Staff is unaware of how “affordable” the homes will be in this development.  “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) City services are available to be extended by the developer to the proposed lots upon development of the site in accord with UDC 11-3A-21.  “Require new residential development to meet development standards regarding landscaping, signage, fences and walls, etc.” (3.05.02C) Landscaping is required to be provided in common area lots within the subdivision in accord with the standards listed in UDC 11-3G-3E and within the street buffer along E. Victory Road in accord with the standards listed in UDC 11-3B-7C. EXHIBIT A Bannock Ridge – AZ, PP H-2017-0050 PAGE 5  “Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) The proposed residential development should be compatible with existing and future adjacent low-medium density single-family residential and agricultural uses.  “Require common area in all subdivisions.” (3.07.02F) A total of 1.48 acres (or 11%) of qualified open space is proposed, which complies with the minimum standards listed in UDC 11-3G-3.  “Improve and protect creeks throughout commercial, industrial and residential areas.” (5.01.01E) The Ten Mile Creek shall be improved as necessary and protected during construction.  “Develop pathways to connect Meridian with Boise, Nampa, Kuna and Eagle.” (6.01.02C) The segment of the City’s multi-use pathway system proposed to be constructed along the Ten Mile Creek with this development will provide a missing link in the pathway system that currently exists to the east and west.  “Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) There are no pathway connections to this site other than sidewalks along the streets (E. Loggers Pass St. and S. Novara Way) that stub to this site and connect to S. Mesa Way. These sidewalks will provide for pedestrian connectivity between subdivisions.  “Encourage infill development.” (3.04.02B) The subject property, along with 8 other lots to the north, is surrounded by land that has already been annexed and developed in the City.  “Require new urban density subdivisions which abut or are proximal to existing low density residential land uses to provide landscaped screening or transitional densities with larger, more comparable lot sizes to buffer interface between urban level densities and rural residential densities.” (3.05.02F) The proposed plat depicts 2 new building lots in addition to the existing home at the north boundary of this site adjacent to the 5+/- acre rural parcel to the north. The Ten Mile Creek, located along the north boundary, separates the rural parcel from the proposed development and landscaping required along the pathway will provide some screening of the proposed development.  “Limit canal tiling and piping of ditches, creeks, and drains where public safety issues are not of concern.” (5.01.01D) The Ten Mile Creek, a natural waterway that runs along the north boundary of this site is required to be left open and not be piped or otherwise covered per UDC 11-3A-6A.  “Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets). (3.03.020) There is one existing stub street (E. Loggers Pass St.) to this property from Glacier Springs subdivision at the west boundary of the site which is proposed to be extended with this development. No stub street are proposed to the north because of the Ten Mile Creek; public streets (S. Mesa Way and E. Victory Road) run along the south and east boundaries of the site. EXHIBIT A Bannock Ridge – AZ, PP H-2017-0050 PAGE 6 VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian comprehensive plan. Residential districts are distinguished by the dimensional standards of the corresponding zone and housing types that can be accommodated. B. Schedule of Use: Unified Development Code (UDC) Table 11-2A-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-4 district. Any use not explicitly listed, or listed as a prohibited use is prohibited. Single-family detached dwellings are a principally permitted use in the R-4 district. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Tables 11-2A-5 for the R-4 zoning district. D. Landscaping: Landscaping shall be required in accordance with the standards listed in UDC 11- 3B-7C and 11-3G-3E. E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single- family dwellings. IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: 1. Annexation & Zoning The applicant has applied for annexation and zoning of 9.42 acres of land from the RUT zoning district in Ada County to he R-4 zoning district in the City. The property is proposed to develop with 28 new single-family residential detached homes in addition to the 3 existing homes that are proposed to remain on lots in the proposed subdivision. The proposed R-4 zoning is consistent with the FLUM designation of LDR for this site as stated above in Section VII. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed and rezoned. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the conditions included in Exhibit B. Because a DA already exists on the Shay property, staff recommends the new DA supersede the existing agreement. Staff has reviewed the existing DA and included any applicable provisions in the new DA (see Exhibit B, Section 1); the legal description in Exhibit D for the boundary of the plat and the area subject to the new DA should also be added as an exhibit. 2. Preliminary Plat The proposed plat consists of 31 residential building lots and 6 common lots on 13.57 acres of land in the proposed R-4 zoning district (see Exhibit A.2). The minimum property size is 8,002 square feet (s.f.) with an average lot size of 13,812 s.f. A gross density of 2.28 dwelling units per acre (d.u./acre) is proposed, consistent with the LDR designation. The subdivision is proposed to develop in one phase. Existing Structures: There are 3 existing homes and associated accessory structures on this site. The home and accessory structures on the northern (Marsh) and the southern (Shay) EXHIBIT A Bannock Ridge – AZ, PP H-2017-0050 PAGE 7 parcels are all proposed to remain. The home on the middle (Binford) parcel is proposed to remain but the accessory structures are proposed to be removed. Removal of the structures should take place prior to signature on the final plat by the City Engineer. Staff has verified that all of the structures proposed to remain on lots within the subdivision comply with the setbacks for the R-4 district listed in UDC Table 11-2A-5. Dimensional Standards: Development of this site is required to comply with the dimensional standards listed in UDC 11-2A-3 and Table 11-2A-5 for the R-4 district and the subdivision design and improvement standards listed in UDC 11-6C-3. The proposed plat complies with the cul-de-sac length and common driveway standards listed in the UDC; however, Block 2 along the west side of the development exceeds the maximum block face length allowed of 750 feet without an intersecting street or alley. The site abuts an urban development, Glacier Springs Subdivision, to the west; no pedestrian pathways are stubbed to this site and only one vehicular stub street is provided at the north end of the site. For this reason, the applicant requests City Council approval of the proposed block face which measures 900’ +/. The UDC allows Council to approve a block face up to 1,200 feet in length where block design is constrained by certain site conditions which include an abutting urban project with no adjoin alley or street connections. Without Council approval, the plat will need to be revised to comply with the block face standard. Access: Access to streets should comply with the standards listed in UDC 11-3A-3. Access is proposed for this site via an existing stub street (E. Logger’s Pass St.) at the west boundary and S. Mesa Way at the east boundary via E. Victory Road. Direct lot access via Victory Road is prohibited. Because of the location of the Tenmile Creek along the northern boundary of the site, staff does not recommend a stub street (and bridge) is provided for future interconnectivity with the property to the north; access for the parcel to the north exists via S. Mesa Way. A Traffic Impact Study (TIS) was not required by ACHD for this development. Streets: All of the proposed streets are public. Common Driveways: Common driveways are required to comply with the standards listed in UDC 11-6C-3D. A common driveway is proposed for access to Lots 9 and 11-14, Block 1. Staff discussed providing a common driveway directly across the street to the south for access to Lots 3 and 4, Block 2; the applicant was in agreement but it’s not shown on the plat. The final plat should include a common driveway for these lots. Parking: Off-street parking is required to be provided on each residential lot in accord with the standards listed in UDC 11-3C-6. For 2, 3 and 4 bedroom units, a minimum of 4 off-street parking spaces are required with at least 2 of those in an enclosed garage; other spaces may be enclosed or a minimum 10’ x 20’ parking pad. Landscaping: Landscaping is required to be provided in the proposed development as set forth in UDC 11-3B. A landscape plan was submitted with this application for the area proposed to be platted as shown in Exhibit A.3. A 25-foot wide street buffer is required along E. Victory Road, an arterial street, as proposed in accord with the standards listed in UDC 11-3B-7C. Landscaping within internal common areas is required to comply with the standards listed in UDC 11-3G-3E. Detailed calculations are not depicted on the plat to demonstrate compliance with these standards; the landscape plan should be revised to include this information. EXHIBIT A Bannock Ridge – AZ, PP H-2017-0050 PAGE 8 Landscaping is required along all pathways in accord with the standards listed in UDC 11- 3B-12C. A 5-foot wide landscape strip is required along each side of the pathway. Where the pathway turns to the north at the southwest corner of Lot 5, Block 1, there is not adequate area for landscaping on either side of the pathway as required; if the property line were adjusted to allow for the landscape strips, the existing adjacent structure would not comply with rear setback standards. Therefore, staff recommends the applicant submit a request for alternative compliance to UDC 11-3B-12C.1, which requires a 5-foot wide landscape strip on either side of the pathway. Tree Mitigation: Mitigation is required for all existing trees 4” caliper or greater that are removed from the site with equal replacement of the total calipers lost on the site up to an amount of 100% replacement. There are several existing trees on the site. The applicant should coordinate with the Elroy Huff, City Arborist, to confirm mitigation requirements prior to removal of any trees from the site. Mitigation calculations should be depicted on the landscape plan. Parkways: Eight-foot wide parkways are proposed throughout this development. All parkways shall be constructed and landscaped in accord with the standards listed in UDC 11- 3A-17. Open Space: A minimum of 10% qualified open space is required to be provided for this development in accord with UDC 11-3G-3A.1. Based on the area of the preliminary plat (13.57 acres), a minimum of 1.36 acres of qualified open space is required to be provided as set forth in UDC 11-3G-3B. The applicant proposes 1.36 acres (or 10.04%) of qualified open space consisting of 8-foot wide parkways throughout the development, half the street buffer along E. Victory Road, and common areas where pathways are located in compliance with this requirement. The 0.23 of an acre lot (Lot 22, Block 2) that is proposed for drainage may comply with the standards listed in UDC 11-3B-11C for stormwater integration, which would allow it to be counted toward qualified open space but the applicant is unsure at this time if it will. The proposed qualified open space meets UDC standards without it. Site Amenities: A minimum of one site amenity is required to be provided within this development as set forth in UDC 11-3G-3. A segment of the City’s 10-foot wide multi-use pathway system is proposed along the south side of the Tenmile Creek along the north boundary of the site in accord with this requirement. A micropath is also proposed out to the sidewalk along Victory Road at the south boundary of the development. Pathways: Pathways are required to comply with the standards listed in UDC 11-3A-8 and 11-3B-12C. The Pathways Master Plan designates a 10’ wide pathway along the south side of the Tenmile Creek on this property which will provide a connection to the existing pathways in Cabella Creek Subdivision to the east and Glacier Springs Subdivision to the west. Staff recommends the sidewalk along the west side of Mesa Way that crosses Lot 5, Block 1 to the multi-use pathway on Lot 2, Block 1 is widened to 10’ to provide a continuous width pathway from the east. The pathway is required to be constructed within a 14-foot wide public use easement in accord with the Pathways Master Plan per the construction standards listed in UDC 11-3A-8 and 11-3B-12C; coordinate with the Pathways Project Manager, Jay Gibbons. If permission can be obtained from the Glacier Springs Homeowner’s Association to the west, staff recommends the developer extend and connect the multi-use pathway off-site EXHIBIT A Bannock Ridge – AZ, PP H-2017-0050 PAGE 9 to the existing pathway which stops short of the property line by approximately 10 feet. There appears to be a structure (i.e. an irrigation box or something of that nature) at the end of the pathway; connection to the pathway may require the pathway to curve around this structure. A micro-path connection is proposed from the sidewalk along the cul-de-sac at the south end of the development to the sidewalk along Victory Road. Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. A 5-foot wide detached sidewalk is required along E. Victory Road, an arterial street. Five-foot wide detached sidewalks are proposed with 8-foot wide parkways internally along local streets within the development. Utilities: All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. Sewer and water services will be extended into the site from existing main lines in E. Logger’s Pass at the northwest boundary of the site. All of the existing homes proposed to remain on lots within the subdivision are required to hook up to City water and sewer service within 60 days of it being available to said lots. Street lighting is required to be installed within the development in accord with the City’s adopted standards, specifications and ordinances. Pressurized Irrigation (PI): An underground PI system is proposed to be provided to each lot in the subdivision in accord with UDC 11-3A-15. The system will be operated and maintained by the Homeowner’s Association. Storm Drainage: A storm drainage system is required for the development in accord with the City’s adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City in accord with UDC 11-3A-18. Stormwater is proposed to be retained onsite in seepage beds in accord with ACHD requirements. If storm drainage areas are constructed in accord with the standards set forth in UDC 11-3B-11C, the area may count toward the qualified open space requirements in UDC 11-3G-3B. Staff recommends the design and construction of the storm drainage facility on Lot 22, Block 2 complies with these standards so that the area can be used as open space for the development. Existing Well: There are existing wells on each of the lots where residential homes are proposed to remain that are proposed to be abandoned per IDWR requirements. Waterways: The Tenmile Creek runs along the north boundary of this site and is considered a natural waterway, which is required to be left open as a natural amenity and should not be piped or otherwise covered. Per UDC 11-3A-6C.1, fencing along natural waterways shall not prevent access to the waterway. In limited circumstances and in the interest of public safety, larger open water systems may require fencing as determined by the City Council, Director, and /or Public Works’ Director. A six-foot tall chain link fence is proposed along the north side of Lot 2, Block 1 adjacent to the creek; a fence is not proposed along the north side of Lot 5, Block 1 adjacent to the creek. Because a pathway is planned adjacent to the creek on Lot 2, staff feels a fence in this area is needed to protect public safety and recommends approval of the proposed fence. EXHIBIT A Bannock Ridge – AZ, PP H-2017-0050 PAGE 10 Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-6B and 11-3A-7. The Key Notes (#1) on the landscape plan state 6-foot tall white vinyl picture frame style fencing will be installed along the back of landscaped street buffer along Victory Road and along pathways and common areas. The UDC restricts fencing height/material along pathways and common open space lots that are not entirely visible from a public street; a detailed fencing plan should be submitted with the final plat application that complies with the standards listed in UDC 11-3A-7. As mentioned above, a 6-foot tall chain link fence is proposed on Lot 2, Block 1 adjacent to the creek. Building Elevations: The applicant has submitted 3 conceptual building elevation renderings and 2 photos for future homes in this development, included in Exhibit A.4. Building materials appear to consist of a variety of siding materials and patterns, and stucco with stone veneer accents. Design review is not required for single-family detached homes. If 2-story homes are constructed on Lots 11 and 12, Block 2, they will be highly visible from E. Victory Road, an arterial street. Therefore, staff recommends the rear elevations of 2-story homes incorporate articulation through changes in two or more of the following: material type, projections, recesses, step-backs, bays, banding, pop-outs, porches, balconies or other architectural elements to break up monotonous wall planes and roof lines. In summary, Staff recommends approval of the proposed annexation and preliminary plat request for this site with a new development agreement to replace the existing agreement; and conditions listed in Exhibit B of this report in accord with the findings contained in Exhibit E. X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Proposed Preliminary Plat (dated: 5/13/17) 3. Proposed Landscape Plan (dated: 5/16/17) 4. Conceptual Building Elevations/Renderings B. Agency & Department Comments/Conditions C. Legal Description & Exhibit Map for Annexation Boundary D. Legal Description for Property Subject to New Development Agreement E. Required Findings from Unified Development Code EXHIBIT A Exhibit A Page 1 A. Drawings 1. Vicinity/Zoning Map EXHIBIT A Exhibit A Page 2 2. Proposed Preliminary Plat (dated: 5/13/17) EXHIBIT A Exhibit A Page 3 EXHIBIT A Exhibit A Page 4 3. Proposed Landscape Plan (dated: 5/16/17) EXHIBIT A Exhibit A Page 5 EXHIBIT A Exhibit A Page 6 EXHIBIT A - 1 - EXHIBIT A - 2 - EXHIBIT A - 3 - 4. Conceptual Building Elevations/Renderings EXHIBIT A - 4 - EXHIBIT A - 5 - EXHIBIT B - AGENCY & DEPARTMENT COMMENTS/CONDITIONS 1. PLANNING DEPARTMENT 1.1 Site Specific Conditions of Approval 1.1.1 A new Development Agreement (DA) is required as a provision of annexation of this property. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. A final plat application shall not be submitted until the new DA is signed and approved by City Council. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting annexation. This DA shall supersede the existing DA (Instrument No. 109040251) and shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the preliminary plat, landscape plan and building elevations depicted in Exhibit A and the conditions noted in the staff report. b. The Owner/Developer shall be responsible for all costs associated with the sewer and water service extension. c. All of the existing homes proposed to remain on lots within the subdivision are required to hook up to City water and sewer service within 60 days of it being available to said lots. d. Any and all existing domestic wells and/or septic systems within this project will have to be removed from their domestic service, per City Ordinance 5-7-517, when services are available from the City of Meridian. Wells may be used for non-domestic purposes such as landscape irrigation. e. The Tenmile Creek shall be improved as necessary and protected during development. The creek shall remain open as a natural amenity and not be piped or otherwise covered. f. If 2-story homes are constructed on Lots 11 and 12, Block 2, they will be highly visible from E. Victory Road, an arterial street. Therefore, the rear elevations of 2-story homes shall incorporate articulation through changes in two or more of the following: material type, projections, recesses, step-backs, bays, banding, pop-outs, porches, balconies or other architectural elements to break up monotonous wall planes and roof lines. This does not apply to single-story homes. g. A 10-foot wide segment of the City’s multi-use pathway system that crosses this site is required to be constructed within a 14-foot wide public use easement in accord with the Pathways Master Plan per the standards listed in UDC 11-3A-8 and 11-3B-12C. Submit the easement to the Planning Division with the final plat application for approval by City Council and subsequent recordation. h. If permission can be obtained from the Glacier Springs Homeowner’s Association to the west, the developer shall extend and connect the multi-use pathway off-site to the existing pathway which stops short of the property line by approximately 10 feet. 1.1.2 The preliminary plat included in Exhibit A.2, dated 5/13/17, shall be revised as follows: a. Lot #11 in Block 2 needs to be labeled as such. b. Note #5 lists a 12-foot wide utility easement on the boundary; graphically, the easement appears to be 10 feet - revise one or the other to coincide. c. Reconfigure the western portion of Block 2 that faces E. Loggers Pass Way to comply with the block face standards listed in UDC 11-6C-3F, unless the proposed block face length of 900’+/- is approved by City Council. d. Note #10 needs to be revised as follows: “. . . to provide access to Lots 9 and 11-14, Block 1 to be owned. . .” EXHIBIT A - 6 - e. Include a note stating no access/curb cuts via the public street are allowed for Lots 9 and 14, Block 1. Access to these lots is provided via the common driveway on Lot 10, Block 1. f. Provide a common driveway for access to Lots 3 and 4, Block 2 in accord with the standards listed in UDC 11-6C-3D. 1.1.3 The landscape plan included in Exhibit A.3, dated 5/16/17, shall be revised as follows: a. Include detailed calculations that demonstrate compliance with the qualified open space requirements listed in UDC 11-3G-3B. b. Mitigation information shall be included on the plan in accord with the standards listed in UDC 11- 3B-10C for any existing 4” caliper or greater trees that are removed from the site that the City Arborist, Elroy Huff, deems require mitigation. c. Widen the sidewalk along the west side of Mesa Way that crosses Lot 5, Block 1 to the multi-use pathway on Lot 2, Block 1 to 10 feet to provide a continuous width pathway from the east. d. Include a 5-foot wide landscape strip on either side of the 10-foot wide multi-use pathway along the west side of Lot 5, Block 1 as required by UDC 11-3B-12C.1; or, submit a request for alternative compliance to this standard as set forth in UDC 11-5B-5. e. Remove the landscaping on Lot 10, Block 1 that borders Lots 9 and 14, Block 1 since access is being taken from the common driveway; or depict a driveway through the landscaping for those lots. f. Revise fencing to comply with the standards listed in UDC 11-3A-7A.7. Submit a detail of the proposed fence type(s). A 4-foot tall solid fence with 2-foot open vision fencing at the top is allowed adjacent to all pathways and common open space lots; however, open vision fencing is defined in UDC 11-1A-1 as, “A fence that does not restrict or impede vision or sight through the fence by more than 50%.” g. Design and construct the storm drainage facility on Lot 22, Block 2 so that it complies with the standards listed in UDC 11-3B-11C and can be used as open space for the development. h. Depict a park bench as an amenity on the plan as offered by the Applicant at the City Council hearing at the recommendation of the Commission for provision of another site amenity. 1.1.4 The developer shall provide a minimum of 1.36 acres (or 10.04%) of qualified open space within the development as proposed in accord with the standards listed in UDC 11-3G-3B. 1.1.5 The developer shall construct all proposed fencing and/or any fencing required by the UDC, consistent with the standards as set forth in UDC 11-3A-7 and 11-3A-6B. 1.1.6 The existing structures on the site that are proposed to be removed shall be removed prior to signature on the final plat by the City Engineer. All other structures proposed to remain on the site are required to comply with the minimum setback standards for the R-4 zoning district listed in UDC Table 11-2A-5. 1.1.7 Submit an exhibit with the final plat application that depicts the setbacks, fencing, building envelope and orientation of the lots and structures for all lots that are accessed by a common driveway (i.e. Lots 9 and 11-14, Block 1; and Lots 3 and 4, Block 2). 1.1.8 A perpetual ingress-egress easement for the common driveways proposed on the site shall be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the R-4 zoning district listed in UDC Table 11- 2A-5. EXHIBIT A - 7 - 1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. 1.2.3 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11 -3A-15, UDC 11-3B-6 and MCC 9-1-28. 1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3C-6 for single- family dwellings. 1.2.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-7C. 1.2.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-11C. 1.2.10 Construct all parkways consistent with the standards as set forth in UDC 11-3A-17E, 11-3G-3B5 and 11- 3B-7C. 1.2.11 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. 1.2.12 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.2.13 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11- 3B-5, UDC 11-3B-13 and UDC 11-3B-14. 1.3.2 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 1.3.3 The project is subject to all current City of Meridian ordinances and previous conditions of approval associated with this site. 1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.3.5 The applicant shall have an ongoing obligation to maintain all pathways. 1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11 -3A-3. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. EXHIBIT A - 8 - 1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11- 5C-3C. 1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two years of the signature of the City Engineer on the previous final plat as set forth in UDC 11-6B-7B (if applicable). 1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. 1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 2. PUBLIC WORKS DEPARTMENT 2.1 SITE SPECIFIC CONDITIONS OF APPROVAL 2.1.1 Applicant shall be required to extend an 8-inch water main from the East leg of the dead end common driveway tee, to the main in S. Mesa Way. This mainline shall be located in the center of a 20-foot wide common area lot. 2.1.2 Applicant shall be responsible for the extension of the water main in S. Mesa Way to the north boundary line extended. In lieu of making the actual crossing of Ten Mile Creek, the applicant will be allowed to stop the main short of the north boundary and deposit 125% of the actual bid cost for the incomplete section. This will satisfy the applicants responsibility for compliance with MCC 9-1-11B, the City will then make these funds available to the party needing the extension of this main on the north side of Ten Mile Creek when this work is completed. 2.1.3 Applicant shall be responsible for all associated costs and the physical connection to the sanitary sewer and water systems for the two existing homes that are proposed to remain. 2.2 GENERAL CONDITIONS OF APPROVAL 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All EXHIBIT A - 9 - easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-2-28C1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898- 5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375- 5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, fencing installed, drainage lots constructed, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-1-4B. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. EXHIBIT A - 10 - 2.2.18 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The Police Department has no comment on this application. 4. FIRE DEPARTMENT 4.1 One and two family dwellings not exceeding 3,600 square feet require a fire-flow of 1,000 gallons per minute for a duration of 2 hours to service the entire project. One and two family dwellings in excess of 3,600 square feet require a minimum fire flow as specified in Appendix B of the International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix C of the International Fire Code. 4.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance with International Fire Code Section (IFC) 508.5.4 as follows: a. Fire hydrants shall have the 4 ½” outlet face the main street or parking lot drive aisle. b. Fire hydrants shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on corners when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10’. EXHIBIT A - 11 - f. Fire hydrants shall be placed 18” above finished grade to the center of the 4 ½” outlets. g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 4.3 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. 4.4 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 4.5 All common driveways shall be straight or have a turning radius of 28’ inside and 48’ outside and have a clear driving surface of 20’ in width capable of supporting an imposed weight of 75,000 GVW, per International Fire Code Section 503.2. 4.6 Private Alleys and Fire Lanes shall have a 20’ wide improved surface capable of supporting an imposed load of 75,000 lbs. All roadways shall be marked in accordance with Appendix D Section D103.6 Signs. 4.7 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire Code Sections 503.4 & D103.6. 4.8 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in International Fire Code Section 304.1.2. 4.9 Fire lanes, streets, and structures (including the canopy height of mature trees) shall have a vertical clearance of 13’6 as set forth in International Fire Code Section 503.2.1. 4.10 Operational fire hydrants, temporary or permanent street signs, and access roads with an all weather surface are required to be installed before combustible construction material is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment to IFC 10-4-2J. 4.11 The roadways shall be built to Ada County Highway District cross section standards and have a clear driving surface. Streets less than 26’ in width shall have no on-street parking; streets less than 32’ in width shall have parking only on one side. These measurements shall be based on the drivable surface dimension exclusive of shoulders. The overhead clearance shall be a minimum of 13’ 6”. The roadway shall be able to accommodate an imposed load of 75,000 GVW as set forth in International Fire Code Section 503.2.1. and D103.6.1 and D103.6.2. 4.12 The fire department requests that any future signalization installed as the result of the development of this project be equipped with Opticom sensors to ensure a safe and efficient response by fire and emergency medical service vehicles. The cost of this installation is to be borne by the developer. (National Fire Protection Std 1141 Section 5.2.11.1) 4.13 All portions of the buildings located on this project must be within 150’ of a paved surface as measured around the perimeter of the building as set forth in International Fire Code Section 503.1.1. 5. REPUBLIC SERVICES 5.1 No comments were received from Republic Services on this application. 6. PARKS DEPARTMENT 6.1 Mitigation is required for all existing trees 4-inch caliper or greater that are removed from the site in accord with the standards listed in UDC 11-3B-10C.5. Contact Elroy Huff, City Arborist, at 208-489- 0589 to confirm mitigation requirements for the site prior to removal of any trees. EXHIBIT A - 12 - 6.2 A 10-foot wide multi-use pathway is required along the south side of the Tenmile Creek on this site within a 14-foot wide public pedestrian easement. Coordinate the details of such with Jay Gibbons, Pathways Project Manager (208-888-3579). 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Site Specific Conditions of Approval 7.1.1 Dedicate 37.5-feet of right-of-way from centerline of Victory Road abutting the site. 7.1.2 Widen the pavement of Victory Road to 17-feet of pavement from centerline; and construct a 5-foot wide concrete sidewalk a minimum of 31-feet from centerline of Victory Road abutting the site. 7.1.3 Construct Mesa Way as one-half of a 36-foot street section with curb, gutter, and 8-foot wide planter strip within 50-feet of right-of-way; and detached 5-foot wide detached concrete sidewalk abutting the site. 7.1.4 Construct Loggers Pass Street and Novara Way as 36-foot street sections with curb, gutter, and minimum 8-foot wide parkway strip within 50-feet of right-of-way; and 5-foot wide detached concrete sidewalk, abutting the site. 7.1.5 Terminate Loggers Pass Street in a cul-de-sac located approximately 410-feet south of Novara Way with a minimum 45-foot turning radius. 7.1.6 Provide a permanent right-of-way easement for any public sidewalk located outside of the dedicated right-of-way. 7.1.7 Construct a 10-foot wide by 65-foot long landscape median within 73-feet of right-of-way and a 52-foot street section at the entrance to Novara Way and Mesa Way. The travel lanes are 21-feet wide on each side of the median; and 5-foot wide detached concrete sidewalk within an easement. 7.1.8 Plat the landscape median on Novara Way as right-of-way owned by ACHD; and the Developer or Homeowners Association should apply for a license agreement if landscaping is to be placed within the median. 7.1.9 Construct a new local roadway, Novara Way, to intersect Mesa Way, approximately 575-feet north of Victory Road in alignment with Novara Way directly to the east. 7.1.10 Payment of impacts fees are due prior to issuance of a building permit. 7.1.11 Comply with all Standard Conditions of Approval. 7.2 Standard Conditions of Approval 7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-way (including all easements). 7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non-compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. EXHIBIT A - 13 - 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. EXHIBIT A - 14 - C. Legal Description & Exhibit Map for Annexation Boundary EXHIBIT A - 15 - EXHIBIT A - 16 - D. Legal Description for Property Subject to New Development Agreement EXHIBIT A - 17 - E. Required Findings from Unified Development Code 1. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant proposes to annex the subject 9.42 acre property with an R-4 zoning district consistent with the LDR FLUM designation for this site for a single -family residential development. The City Council finds the proposed development and zoning complies with the applicable provisions of the Comprehensive Plan. (See section VII above for more information.) b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the R-4 zoning district is consistent with the purpose statement for the residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the developer. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). The City Council finds annexing this property with an R-4 zoning district as requested is in the best interest of the City. 2. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The City Council finds that the proposed plat is in conformance with the Comprehensive plan. (Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information.) b. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services are available and are adequate to serve the proposed development. (See Exhibit B of the Staff Report for more details from public service providers.) EXHIBIT A - 18 - c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the City Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; Based on comments from public service providers in Exhibit B, the City Council finds there is public financial capability of supporting services for the proposed development. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and The City Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. f. The development preserves significant natural, scenic or historic features. The City Council is unaware of any significant natural, scenic or historic features that exist on this site. Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 4H PROJECT NUMBER: ITEM TITLE: Traffic Box Community Art Project Professional Services Agreement with Erin Barrows for Kylie Barrows (a minor) for Traffic Box Community Art Project for an amount Not to Exceed $50 MEETING NOTES C✓ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX COMMUNITY ART PROJECT This PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX ART PROJECT ("Agreement") is made this day of July, 2017 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Erin Barrows ("Contractor"), an individual person and parent or legal guardian of Kylie Barrows, a minor child ("Artist"). WHEREAS, the City desires that public art will be a component of our community and to that end, has undertaken the Traffic Box Community Art Project ("Project"), within which artwork created by community members will be transformed into vinyl wraps and used to cover traffic control boxes at various locations throughout Meridian, with permission from the property owner Ada County Highway District, as a benefit to the public; WHEREAS, representatives of the Meridian Arts Commission ("MAC") selected a piece of art created by Artist entitled Decay depicted in Exhibit A hereto, which was displayed at the 2017 West Ada School District Student Art Show, to win the "Community Art Award," MAC recommended to Meridian City Council that such artwork ("Artwork") become an installation as part of the Project and the Meridian City Council accepts MAC's recommendation; and WHEREAS, Artist and Contractor wish to participate in the Project by allowing the Artwork to become a vinyl wrap installation on a traffic control box, subject to the following terms and conditions; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties agree as follows: I. SCOPE. A. Delivery of Artwork; purpose. Contractor shall allow City to temporarily take possession of Artwork for the purpose of creating a digital image of the Artwork, printing such image on a vinyl wrap, and installing the vinyl wrap on one or more traffic control boxes in Meridian, Idaho. City shall not provide insurance to cover loss, theft, or damage of original Artwork and/or of Contractor's or Artist's person, property, or interests. Insurance of Artwork shall be in Contractor's sole discretion and responsibility. Contractor shall bear any and all risks of and actual loss, theft, and/or damage to the original Artwork. B. License; alterations. Contractor grants to City an irrevocable license to digitally and/or photographically reproduce the image of the Artwork and to authorize third parties to do the same. Artist acknowledges and agrees that the process of photographing, digitizing, printing, and/or reproducing the image of Artwork on a vinyl wrap or wraps may require that the image, or portions thereof, be cropped, resized, or otherwise altered in order to transfer the image of the original Artwork onto a traffic control box, or for other purpose, in City's sole discretion. C. Copyright. Neither Artist nor Contractor shall make any claim to the copyright of the Artwork. Contractor expressly waives any and all right, title, or interest in the images or products created using Artwork. Contractor understands that this waiver includes waivers of the exclusive rights of reproduction, adaptation, publication, and display. Contractor agrees to relinquish and waive any and all rights, title, and interest to the Artwork, images thereof, or images of any portion thereof, PROFESSIONAL SERVICES AGREEMENT— UTILITY BOX WRAP PAGE I of 4 including, but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Contractor understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived except as otherwise provided herein. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. D. Limited edition. Contractor warrants and represents that the Artwork has never before been created, published, produced, reproduced, or copied; that Artist is the sole creator of the Artwork; and that Contractor, as Artist's parent or legal guardian, is the lawful owner of all rights in the Artwork. E. Ownership. City shall own the digital image created from Artwork and any portion or product thereof, including the vinyl wrap or wraps created therefrom. City shall also own the copyright to Artwork and any product or component thereof, including the vinyl wrap or wraps created therefrom. The installation location(s) of the vinyl wrap(s) created from Artwork, if any, will be selected in the City's sole discretion, and once installed, City or other duly authorized party may modify or remove, or allow modification or removal of same, in City's or other applicable agency's sole discretion. Contractor specifically waives the right to claim any remedy concerning the alteration of any image of Artwork or portion thereof, including the vinyl wrap or wraps created therefrom. City shall not be obligated by this Agreement to install any vinyl wrap or wraps featuring the digital image of Artwork or any portion thereof. F. Payment. City shall make total payment to Contractor for services rendered pursuant to this Agreement in the amount of fifty dollars ($50.00). This payment shall constitute full compensation from City to Contractor and to Artist for any and all services, costs, and expenses related to services performed under this Agreement. Contractor and/or Artist shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. G. Photographs. Contractor consents to City's publication and/or use of any photographs or recordings of Artist, Artwork, or installations created using Artwork, for promotional purposes. II. TERMS AND CONDITIONS A. Acknowledgment. Contractor acknowledges that activity undertaken in conjunction with this Agreement presents risks, some of which are unknown, and agrees to assume all such risks. B. Indemnification; waiver. Contractor shall indemnify, save and hold harmless, release and forever discharge City and its agents and employees from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Contractor or Artist in the course of any activity associated with this Agreement not caused by or arising out of the tortious conduct of City, regardless of the manner by which such claim may be brought. C. Relationship of Parties. Contractor is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Contractor and City or any official, agent, or employee of City. PROFESSIONAL SERVICES AGREEMENT —TRAFFIC BOX WRAP PAGE 2 of 4 D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F, Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. G. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. H. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice. 1. Compliance with law. Contractor and Artist shall comply with any and all applicable federal, state, and local laws. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. CONTACTOR: Erin crows Parent or Guardian of Kylie Barrows CITY OF MERIDIAN: Floffid ARTIST: - 'L 0 Kyl Barrows/ C. ay Coles, ity Clerk PROFESSIONAL SGRvICGs AGREEMENT— U1*11,1 TY BOX WRAP PAGE 3 of 4 . �.�:' ,i` ..��,:e'...•:�+.�-�i�`',,,�, , ,;� .tib.--� i R Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 41 PROJECT NUMBER: ITEM TITLE: Traffic Box Community Art Professional Service Agreement with Carrie Shipley for Reyna Shipley (a minor) for Traffic Box Community Art Project for an amount not to exceed $50 MEETING NOTES rte✓ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX COMMUNITY ART PROJECT This PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX ART PROJECT ("Agreement") is made this -I day of July, 2017 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Carrie Shipley ("Contractor"), an individual person and parent or legal guardian of Reyna Shipley, a minor child ("Artist"). WHEREAS, the City desires that public art will be a component of our community and to that end, has undertaken the Traffic Box Community Art Project ("Project"), within which artwork created by community members will be transformed into vinyl wraps and used to cover traffic control boxes at various locations throughout Meridian, with permission from the property owner Ada County Highway District, as a benefit to the public; WHEREAS, representatives of the Meridian Arts Commission ("MAC") selected a piece of art created by Artist entitled Bad Hair Day depicted in Exhibit A hereto, which was displayed at the 2017 West Ada School District Student Art Show, to win the "Community Art Award," MAC recommended to Meridian City Council that such artwork ("Artwork") become an installation as part of the Project and the Meridian City Council accepts MAC's recommendation; and WHEREAS, Artist and Contractor wish to participate in the Project by allowing the Artwork to become a vinyl wrap installation on a traffic control box, subject to the following terms and conditions; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties agree as follows: I. SCOPE. A. Delivery of Artwork; purpose. Contractor shall allow City to temporarily take possession of Artwork for the purpose of creating a digital image of the Artwork, printing such image on a vinyl wrap, and installing the vinyl wrap on one or more traffic control boxes in Meridian, Idaho. City shall not provide insurance to cover loss, theft, or damage of original Artwork and/or of Contractor's or Artist's person, property, or interests. Insurance of Artwork shall be in Contractor's sole discretion and responsibility. Contractor shall bear any and all risks of and actual loss, theft, and/or damage to the original Artwork. B. License; alterations. Contractor grants to City an irrevocable license to digitally and/or photographically reproduce the image of the Artwork and to authorize third parties to do the same. Artist acknowledges and agrees that the process of photographing, digitizing, printing, and/or reproducing the image of Artwork on a vinyl wrap or wraps may require that the image, or portions thereof, be cropped, resized, or otherwise altered in order to transfer the image of the original Artwork onto a traffic control box, or for other purpose, in City's sole discretion. C. Copyright. Neither Artist nor Contractor shall make any claim to the copyright of the Artwork. Contractor expressly waives any and all right, title, or interest in the images or products created using Artwork. Contractor understands that this waiver includes waivers of the exclusive rights of reproduction, adaptation, publication, and display. Contractor agrees to relinquish and waive any and all rights, title, and interest to the Artwork, images thereof, or images of any portion thereof, PROFESSIONAL SERVICES AGREEMENT — UTILITY BOX WRAP PAGE l of 4 PROFESSIONAL SERVICES AGREEMENT – TRAFFIC BOX WRAP PAGE 2 of 4 including, but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Contractor understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived except as otherwise provided herein. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. D. Limited edition. Contractor warrants and represents that the Artwork has never before been created, published, produced, reproduced, or copied; that Artist is the sole creator of the Artwork; and that Contractor, as Artist’s parent or legal guardian, is the lawful owner of all rights in the Artwork. E. Ownership. City shall own the digital image created from Artwork and any portion or product thereof, including the vinyl wrap or wraps created therefrom. City shall also own the copyright to Artwork and any product or component thereof, including the vinyl wrap or wraps created therefrom. The installation location(s) of the vinyl wrap(s) created from Artwork, if any, will be selected in the City’s sole discretion, and once installed, City or other duly authorized party may modify or remove, or allow modification or removal of same, in City’s or other applicable agency’s sole discretion. Contractor specifically waives the right to claim any remedy concerning the alteration of any image of Artwork or portion thereof, including the vinyl wrap or wraps created therefrom. City shall not be obligated by this Agreement to install any vinyl wrap or wraps featuring the digital image of Artwork or any portion thereof. F. Payment. City shall make total payment to Contractor for services rendered pursuant to this Agreement in the amount of fifty dollars ($50.00). This payment shall constitute full compensation from City to Contractor and to Artist for any and all services, costs, and expenses related to services performed under this Agreement. Contractor and/or Artist shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. G. Photographs. Contractor consents to City’s publication and/or use of any photographs or recordings of Artist, Artwork, or installations created using Artwork, for promotional purposes. II. TERMS AND CONDITIONS A. Acknowledgment. Contractor acknowledges that activity undertaken in conjunction with this Agreement presents risks, some of which are unknown, and agrees to assume all such risks. B. Indemnification; waiver. Contractor shall indemnify, save and hold harmless, release and forever discharge City and its agents and employees from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Contractor or Artist in the course of any activity associated with this Agreement not caused by or arising out of the tortious conduct of City, regardless of the manner by which such claim may be brought. C. Relationship of Parties. Contractor is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Contractor and City or any official, agent, or employee of City. D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto: E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. G. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. H. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice. I. Compliance with law. Contractor and Artist shall comply with any and all applicable federal, state, and local laws. J. City Council approval required. The validity of this Agreement shall. be expressly conditioned upon City Council actionapproving the.Agreement. Execution, of this Agreement by the persons referenced belowprior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WIIERE OF, the parties hereto have executed this Agreement on the Effective Date first written above. CONTACTOR: � f� �� 1-0 �W- 1"'D Carrie Shipley Parent or Guardian of Reyna Shipley CITY OF MERIDIAN: OOPS UGUST� BY: Tammy de Weert, Ma �z (IIV UI �./►' � E IDIANr;..� W ARTIST: C.J Coles, ity Kerk MPEssioNAI. SF,RvicF,s AGRF.F,MFNT— UTILITY BOX WRAP PAGE 3 of 4 PROFESSIONAL SERVICES AGREEMENT – TRAFFIC BOX WRAP PAGE 4 of 4 EXHIBIT A REYNA SHIPLEY Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 4J PROJECT NUMBER: ITEM TITLE: Interagency Agreement In Accordance with the Interagency Agreement Previously Approved by City Council, Approve the Not -To -Exceed Amount of $131,236.46 to pay Ada County Highway District (ACHD) for City Sewer Improvements Constructed by Alta Incorporated at West 1 st Street, Broadway Ave to Pine Ave. MEETING NOTES APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS �E I DIAN�- Public IDAHO Works Department TO: Mayor Tammy de Weerd Members of City Council FROM: Troy Thrall Staff Engineer II DATE: June 30, 2017 Mayor Tammy de Weerd City Council Members: Keith Bird toe Borton Lulze Cavener Genesis Milam Anne Little Roberts Ty Palmer SUBJECT: IN ACCORDANCE WITH THE INTERAGENCY AGREEMENT PREVIOUSLY APPROVED BY CITY COUNCIL, APPROVE THE NOT -TO -EXCEED AMOUNT OF $131,236.46 TO PAY ADA COUNTY HIGHWAY DISTRICT (ACHD) FOR CITY SEWER IMPROVEMENTS CONSTRUCTED BY ALTA INCORPORATED AT WEST IST STREET, BROADWAY AVE TO PINE AVE.. ACHD PROJECTS 816003.005 AND CITY OF MERIDIAN PROJECT 10721.B. REQUESTED COUNCIL DATE: JULY 11th, 2017 I. RECOMMENDED ACTION A. Move to: In accordance with the Interagency Agreement previously approved by City Council, approve the not -to -exceed amount of $102,377.39 to pay ACHD for City sewer improvements constructed by Alta Incorporated at West 1St Street, Broadway Ave to Pine Ave. ACHD Projects 816003.005 and City of Meridian Project 10721.b 2. Authorize the Mayor to sign the agreement II. DEPARTMENT CONTACT PERSONS Troy Thrall, Staff Engineer II (PM) 489-0348 Clint Dolsby, Assistant City Engineer 489-0341 Warren Stewart, City Engineer 489-0350 Dale Bolthouse, Director of Public Works 985-1257 Page 1 of 3 III. DESCRIPTION A. Back round ACHD plans to reconstruct West 1St Street between Broadway Avenue and Pine Avenue. This includes adding curb, gutter, and sidewalks to both sides of the road. ACHD has agreed, per the approved interagency agreement, to include City sewer improvements as part of their project. They have incorporated these improvements in their plans and bid documents. B. Proposed Project The City intends to construct new collection sewer in NW 1St Street from Broadway Avenue to Pine Avenue. Overall the project will encompass approximately 650 lineal feet of 8 -inch sewer in NW 1St Street. An additional collection sewer in Idaho Avenue is required to serve homes fronting Idaho Avenue. This extension involves approximately 200 feet of collection sewer east of the intersection of NW 1" Street and Idaho Avenue. At this time existing sewer in the alleyways east and west of NW 1St Street will remain in service. Service stub -outs to the street right-of-way will be installed. Homes will be connected to the new sewer and the existing sewer in the alleyways will be abandoned in a future project. IV. IMPACT A. Strategic Impact: This project is aligned with the Public Works objective of being opportunistic in planning for growth and infrastructure needs. The construction impacts on the residents will be minimized by partnering with ACHD. B. Fiscal Impact: The costs of the City of Meridian infrastructure improvements are $102,377.39 and will be funded as shown below. Project Costs: Fiscal Year 2017 --------------------------------------------------------------------- -------------------------------- ConstructionCost ------------------------------------------------------------ ACHD Cost Share $8,383.59 ACHD Overhead Costs$5,118.87 ------------------ ---------------------------------------- -------------------------------- Contingency -15% $15,356.61 Total ; $131,236.46 Available Proiect Funding: Fiscal Year 2017 Account Code / Codes ---------------- Sewer Main Replacements 3590-950001 $131,236.46 Total Funding; $131,236.46 --------------------------------------------------------------------------------------------------------- Page 2 of 3 VI. TIME CONSTRAINTS ACRD plans to start construction on this project in Fiscal Year 2017. City approval of this agreement is required for ACHD to install sewer and water improvements, as part of their project. VII. LIST OF ATTACHMENTS A. ACHD Sewer and Water Bid Results Abstract B. Spreadsheet of Actual Cost Breakdown C. Interagency Agreement Approved for Council Agenda. Page 3 of 3 II i`EJate I� m rn r m rn Lo U) m (n cn r- LO O 06 ai �t ui (ri ri O U Y)� r N— N 00 CND CN7 O (D O U u) e» cq Gq is 6,)- »0 -.00 0 0 0 0 0 N N N N N N N C7 CO (O Co q CO Cl) U-) ui ui Lo ui Lo Lo N N N N N N N O O O O O O 00 N Co O O w r I� N N rn O (D o O (D ,- U) LO ,-- Q C7 r N d' C6 Z N (�) LL H) Ef} Efi d} Cfl* W. 6-1 6.) N O 0 0 0 O r 1� N m m It N r w CD M CO � N CO N Z 0 m coN L} E/} W- Cf} EPr 64 69 z V) w w w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O "n w U a> a> U Z Q ~ P H w W O W m (n ( f 0 Z_ _0 N J Q N E(3U U ❑ LL 0 000 m m U Z Z Z Z 0 ❑ O c 0 0 0 = U U v U U U Q Q U 0 0 0 0 N LL LL LL LL LL Mn Q Q Q Q Mn cc cc Q m fm tm- n rn L (o N 00 00 69 cl w Q U) J Q H 0 i-- CA I" O (A o Il O CD Cl) 00 O Cl) N 00 U) T Cl? 06 C6 Z r rn r (O 000 o w Cl _0 (? Cl N r N u> a+ ^2 N LO d' N Lo O C 1„ O Opt O �- E a r va "F' m (n �r F» 6`� vi 00- 001 69- v O ❑ O1 W J Q U o 0, J Q N= Lo o U O Q O ❑ In @ v N D Q w CD �a (D o U �_ w p O V) V _� d S W J w U O ICU 0cco rn L (o N 00 00 69 cl w Q U) J Q H 0 i-- 1419 N)WI, ACHD December 12, 2016 TO: ACHD Commissioners, ACHD Director, ACIID Deputy Directors FROM: Ricardo Calderon, Project Manager SUBJECT: West I st Sheet, fliroadway Avenue to Pine Avenue Interagency Agreernent with City of Meridian for Sewer Improvements ACHD Project No. 816003.005 Consent Agenda: January 11, 2017 Kent Goldthorpe, President Paul Woods, Vice President Rebecca W. Arnold, Commissioner Sara M. Baker, Commissioner Jim D. Hansen, Commissioner Capital Projects Programmed Expenditures: FYI 7 & FYI 8 Budgets Prof. Services $5,000 2017 Construction —$315,000 2017 MDC Contribution $100,000 2017 LSonst, Engineering $5000 2017 1 E Necutive Summary West I't Street, between Broadway Avenue and Pine Avenue is scheduled for sidewalk construction in FYI 7. The scope of the project has increased and will now be completed in partnership with the City of Meridian to include an 8 inell- sewer line. The attached Interagency Agreement between ACIID and the City of Meridian provides for ACHD to construct the improvements and for the City of Meridian to reimburse ACHD for all actual costs. Furthermore, it specifies the exact payment and other responsibilities regarding these improvements. Staff recommends approval of the agreernent. Facts & Findings The project consists of the reconstruction of the road with curb, gutter and sidewalks on West I't Street between Broadway Avenue and Pine Avenue, including replacing substandard sidewalks and pedestrian ramps in accordance with the Downtown Meridian Neighborhood Plan. The project will improve pedestrian connectivity and safety for children walking to Meridian Elenientary School, After partnering with the City of Meridian, the scope of the project increased to include an 8 inch sewer line on West I" Street. Construction of the project is scheduled for Spring of FY2017. This agreement has been reviewed by the ACHD Legal Departnient. Fiscal Implications All cost for the sewer work will be reirnbursed by the City of Meridian. It is anticipated that the cost of the sewer N-vork will be approximately $165,000. These funds will be requested during the I" FYI 7 budget adjustment. Policy Implications This project was approved by the ACHD Commission as part of the FY16 Budget and the 2016-2020 Integl-ated Iqi,e )"em, ffloi-k Plan, adopted by the Commission October 28, 2015. Alternatives 1) Approve the Interagency Agreement with the City of Meridian. 2) Do not approve the agreement and provide staff with further direction, Recommendation Staff recommends Alternative 1: Approve the Interagency Agreement with the City of Meridian. ec: Dorrell Hansen, P.L. Dyan Bevins, P.C. Project rile INTERAGENCY AGREEMENT FOR; ROADWAY CONSTRUCTION/ WATER AND SEWER CONSTRUCTION WEST IST STREET — BROADWAY AVE TO PINE AVE ACHD PROJECT NO. 816003,005 THIS INTERAGENCY AGREEMENT FOR ROADWAY CONSTRUCTION/WATER AND SEWER CONSTRUCTION ("Agreement") Is made and entered into this day of 2016, by and between the ADA COUNTY HIGHWAY DISTRICT, a highway district organized under the lawn of the State of Idaho ("DISTRICT" or "ADHD"), and the CITY OF MERIDIAN, a municipal corporation organized under the laws of the State of Idaho ("Meridian" or "City"), regarding ACHD Project no. 816003.005 RECITALS WHEREAS, ACHD is a single countywide highway district, a public entity, organized and existing pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented, with the exclusive jurisdiction and authority to maintain, improve, regulate and operate public rights-of-way in Ada County; WHEREAS, City is a municipal corporation organized and operating pursuant to Idaho Code Title 50, as amended and supplemented with jurisdiction, authority and police power to regulate and control municipal activities within the City; WHEREAS, Idaho Code § 07-2332 provides that one or more public agencies may contract with any one or more other public agencies to perform any governmental service, activity or undertaking which each public agency entering into the contract is authorized by law to perform, provided that such contract is authorized by the governing body of each parity and that such contract shall set forth fully the purposes, powers, rights, objectives and responsibilities of the contracting parties; and WHEREAS, DISTRICT and City desire to undertake a cooperative effort to incorporate Into the DISTRICT'S road construction projects known as West 1sk St, Broadway Ave to Bine Ave ("Project or "Project Boundaries"), certain modifications or improvements to City owned facilities, including constructing sewer main lines and services, adjusting water valve boxes and manholes to grade, and correcting potable/non-potablo spacing Issues (collectively, "'City Sewer and Water improvements") as detailed in project no.816003,000, to be constructed pursuant to a separately -executed agreement between DISTRICT and the selected Contractor ("CONTRACT"); and WHEREAS, DISTRICT is willing to accommodate City's request by including the City Water and Sewer improvements in the Project plans, subject to the terms, conditions and obligations set forth in this Agreement and so long as DISTRICT receives assurances by the City that it will fully reimburse DISTRICT for all actual costs including, without Ilmitation, any indirect costs and expenses that DISTRICT incurs as a result of the additional work attributable to the modification or installation of the City Water and Sewer improvements within the Project Boundaries. NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants and agreements herein contained, the parties hereto agree as follows: Page 1 of 8 1. DISTRICT SHALL: a. Be the party responsible for soliciting, receiving and opening of bids and for executing and administering the construction CONTRACT for the roadway reconstruction and City Water and Sewer Improvements referenced herein, which CONTRACT shall include, inter Alia, a provision that all work required for the City Water and Sewer Improvements shall be performed in conformance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC) and the most current City of Meridian Supplemental Specifications to the ISPWC. b. Be the party responsible for the design, review and inspection of all stormwater related elements (including SWPPP design, enforcement, inspections and filing of Notices of Intent and Termination), of this project as the owner operator as defined in the current EPA Construction General Permit. c. Provide City with a complete set of combined bid documents for the roadway reconstruction, and for the City Water and Sewer Improvements. d. Furnish City with an abstract of all bids received, and obtain City's written concurrence with DISTRICT'S recommendation for award of the CONTRACT prior to making such award. City's concurrence shall specifically acknowledge that the City Water and Sewer Improvements are and shall be subject to the terms and conditions of this Agreement. If City does not concur, DISTRICT shall remove the City Water and Sewer Improvements and if necessary, rebid the Project. City shall be responsible and shall reimburse DISTRICT for any and all costs suffered by DISTRICT attributable to the removal of the City Water and Sewer Improvements from the Project and if applicable, the rebidding of the Project. e, Include in the CONTRACT, a term providing that City will have the right and authority to work directly with the Contractor to resolve any claims relating in any way to the City Water and Sewer Improvements and that any such claims will be reviewed, approved or denied by City including enforcement of the 2 year warranty period to be started at the date described in the final acceptance letter from the City of Meridian. Coordinate with City should any changes be made to DISTRICT's portion of the CONTRACT or work pursuant thereto that does or may impact the City Water and Sewer Improvements. g. Make monthly progress payments and the final CONTRACT payment to the Contractor in conformance with the terms of the construction CONTRACT. h. Submit to City a copy of each design consultant billing attributable to the City Water and Sewer Improvements if applicable and Contractor progress payment estimate, and the final CONTRACT payment estimate, as such estimates are approved by DISTRICT after obtaining City's concurrence regarding City's portion of the CONTRACT, together with an invoice for City's share of the construction CONTRACT costs earned by and to be paid to the Contractor. Page 2 of 8 As applicable, provide for the reference and replacement of all preexisting survey monuments within the Project. j, Provide the field survey and grade control necessary for construction of the roadway. Centerline or offsets and stationing shad be established prior to the City staking any sanitary sewer or potable water service lines, water valve boxes, manhole locations, and other City facilities, k. At the conclusion of the Project, submit to MERIDIAN written documentation of expenditures with an invoice for payment of all costs and expenses the DISTRICT incurs, in addition to those provided under paragraph 1.g, above, as a result of the additional work attributed to the City Water and Sewer Improvements within the Project Boundaries, including but not limited to, costs or changed conditions, plan errors and emissions, and delays attributable to design and/or installation of the City Water and Sewer Improvements. (City shall not be responsible for design, review, or Inspection of any stormwater related elements, as they are not a project operator.) 2. CITY OF MERIDIAN SHALL: a. Provide the inspection, field survey and grade control required for the installation of all City Water and Sewer Improvements incorporated into the Project and installed and adjusted under the CONTRACT and provide copies of appropriate tests and construction diaries to the District Project Representative as designated by DISTRICT, (City shall not be responsible for design, review, or Inspection of any stormwater related elements, as they are not a project operator.) b. ProvideDISTRICT with the special provisions if applicable, and stamped plans, bid quantities and an Engineers Estimate (or pursuant to Paragraph 1.g. pay the DISTRICT the actual cost if the DISTRICT'S' design consultant prepares the same for the City Water and Sewer improvements to be incorporated into the Project and included in the bid documents for the CONTRACT (all work required for the City Water and Sewer Improvements to be performed in accordance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC), the City's Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard Specifications). c. Remit to DISTRICT, within thirty-five (35) calendar days after the date of any Invoice referenced in paragraph 1.9., all funds for which MERIDIAN is responsible pursuant to the approved progress payment estimate and the final CONTRACT payment estimate. d, Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice referenced in paragraph 1.j., all funds for which MERIDIAN is responsible pursuant to this Agreement. a, Reimburse DISTRICT five percent (5%) of MERIDIAN'S construction costs attributable to the City Water and Sewer Improvements as payment toward the additional costs incurred by DISTRICT, including overhead and benefits, and project Page 3 of 8 administration costs which include but are not limited to: public advertisement of the Project, supplying bid plans, supplying construction plans, preparing and holding the preconstruction meeting, generating monthly pay estimates and paying the Contractor, preparing change orders, general construction project oversight, and maintaining construction project files. f. Reimburse DISTRICT for mobilization, traffic control, flagging, detours and weekly meetings on a prorated basis. The prorated basis for the above items will be calculated using the percentage of MERIDIAN's project costs as they relate to the total project construction costs. g. Provide (at City's sole costs) trench compaction testing for the City Water and Sewer Improvements from one -foot (1') above the pipe zone to sub -grade of the roadway section; trench compaction testing shall be provided at the minimum frequency rate of one (1) test per one thousand (1,000) lineal feet, minimum one (1) for every three (3) transverse trenches; provide all re -testing required in any area that does not meet CONTRACT requirements; and provide copies of tests for the area along the alignment of the pipeline to the designated DISTRICT representative. h. Be liable for the cost of repairing any trench failure attributable to the City Water and Sewer Improvements within the Project Boundaries, and be liable for and indemnify, defend and hold DISTRICT harmless for any and all costs, claims, and damages resulting from any such trench failure. Reimburse DISTRICT for any additional costs to DISTRICT over and above costs specifically enumerated herein, where such costs are attributable to the installations, adjustments, relocations and abandonments of the City Water and Sewer Improvements or to the removal of any or all items from the CONTRACT that are associated with the installation of the City Water and Sewer Improvements. Indemnify, save harmless and defend regardless of outcome, DISTRICT from expenses and against suites, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any negligent acts by City's officers, employees, agents or contractors while acting within the course and scope of their employment, which arise from or which are in any way connected to the City Water and Sewer Improvements. Such indemnification hereunder by City shall in no event cause the liability of City for any negligent act to exceed the amount of loss, damages, or expenses of attorney fees attributable to such negligent act, and shall not apply to loss, damages, expenses or attorney fees attributable to the negligence of DISTRICT. This duty to defend, indemnify and hold harmless is subject to the limitations of Idaho law, including Article VIII Section 3, Idaho Constitution and Idaho Code Title 6 Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth in the Agreement. k. Work directly with the Contractor to resolve any claims relating in any way to the City Water and Sewer Improvements; any and all such claims will be reviewed, approved or denied by City shall indemnify, save harmless and defend regardless of outcome, DISTRICT from expenses and against suits, actions, claims or losses of every kind, Page 4 of 8 nature and description, including costs, expenses and attorney fees caused by or arising out of any and all such claims regardless of the outcome of the City's efforts to resolve said claims with the Contractor. 3. THE PARTIES HERETO FURTHER AGREE THAT: a. In accordance with Idaho Code § 67-2332, the purposes, powers, rights and objectives of each of the parties are as set forth in the Recitals above. Each of the Recitals above is incorporated into the body of this Agreement. b. The amount to be reimbursed to DISTRICT by City for City's portion of the Project shall be based on the actual quantities of work acceptably performed and/or installed, as determined from field measurements made by City, and paid for pursuant to the unit, and/or lump sum prices, established in the CONTRACT. c. DISTRICT shall obtain City's approval prior to commencement of any change order work involving the installations, adjustments, relocations and abandonments of City water or sewer facilities, d. Prior to commencement of work by the Contractor, the parties will, together with the Contractor, inspect within the entire Project Boundaries for the purpose of reviewing the Project to locate any unstable areas and to resolve any items of concern or misunderstanding. e. This Agreement may not be enlarged, modified, amended or altered except in writing signed by both of the parties hereto, All signatories to this Agreement represent and warrant thattheyhave the power to execute this Agreement and to bind the agency they represent to the terms of this Agreement. g. Should either party to this Agreement be required to commence legal action against the other to enforce the terms and conditions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs incurred in said action. h. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement of this Agreement shall be instituted only in the courts of the State of Idaho, County of Ada. This Agreement shall be binding upon and inure to the benefit of the personal representatives, heirs and assigns of the respective parties hereto, j, Nothing in this Agreement shall be construed to be an indebtedness or liability in violation of Article VIII, Section 3 of the Idaho Constitution. Page 5 of 8 k. The validity, meaning and effect of this Agreement shall be determined in accordance with the laws of the State of Idaho. This Agreement and the exhibits hereto constitute the full and entire understanding and agreement between the parties with regard to the transaction contemplated herein, and no party shall be liable or bound to the other in any manner by any representations, warranties, covenants or agreements except as specifically set forth herein. m. The promises, covenants, conditions and agreements herein contained shall be binding on each of the parties hereto and on all parties and all persons claiming under them or any of them; and the rights and obligations hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. n. If any part of this Agreement is held to be illegal or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall be given effect to the fullest extent reasonably possible. o. The failure of a party to insist on the strict performance of any provision of this Agreement or to exercise any right or remedy upon a breach hereof shall not constitute a waiver of any provision of this Agreement or limit such party's right to enforce any provision or exercise any right, No acknowledgments required hereunder, and no modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by DISTRICT and City. p. The headings used in this Agreement are used for convenience only and are not to be considered in construing or interpreting this Agreement. q. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but both of which together shall constitute one and the same. r. The parties hereto agree that nothing herein contained shall be construed to create a joint venture, partnership or other similar relationship which might subject any party to liability for the debts and/or obligations of the others, except as otherwise expressly agreed in this Agreement. s. This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third -party beneficiary rights in any person not a party hereto. t. All parties have been represented by legal counsel, and no party shall be deemed to be the drafter of this Agreement for purposes of interpreting an ambiguity against the drafter. u. Time shall be of the essence for all events and obligations to be performed under this Agreement. Without limiting the foregoing, in the event that City does not timely comply with any of its obligations hereunder, DISTRICT shall have no obligation whatsoever to incorporate, facilitate, and/or complete the City Water and Sewer Page 6 of 8 Improvements, regardless of whether prior approval has been given by DISTRICT to City, IN WITNESS HEREOF, the parties hereto have executed this Agreement on the day and year herein first written. ATTEST, ADA COUNTY HIGHWAY DISTRICT By. By: QA• lj, Bruce S, X-entae01dowpe ?Md W604 Director President, Board of Commissioners STATE OF IDAHO ) ) ss. COUNTY OF ADA ) On this I1 day of undersigned, personally appears of the Board of Commissioners and 7 DISTRICT, a body politic and corporat( subscribed to the within instrument, and and on behalf of said body, `Zt3�before me, the and BRUCE S, WONG, President ctor respectively of the ADA COUNTY HIGHWAY known to me to be the persons whose names are l(nowledged to me that they executed the sante for IN WITNESS WHEREOF, I have hereunto set my han day and year first above written, Notary PulStia Residing at_ My commiss affixed my official seal the Idaho Idaho re%gust 13, 2019 wage f or u By: C,Jay Coles City Clerk Tammy L, de We©rd Mayor STATE OF IDAHO ) ) ss, COUNTY OF ADA ) On this 12" day of c � b - , 2016, before me, the f undersigned, personally appeared TAMMY L. DE WEERD and d atmee�May Anand City C')6e _ Clerk respectively of CITY OF MERIDIAN, a municipal corporation, known to me to be the "��' persons whose names are subscribed to the within Instrument, and acknowledged to me that they executed the same for and on behalf of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (i t r Notary Public for Idahe ' Residing at , Idaho My commission expires; •�,��1'1'f ll1' Pace 0 of 8 BID ABSTRACT Cj j� i Contract Number CT217-21 Contract Name West 1st Street, Broadway Avenue to Pine Avenue BidDate 2/22/2017 Bidders 01 Bidder Alta Incorporated 02 Bidder Idaho Materials & Constru 03 BidderlKnife River 04 Bidder Hawkeye Builders 1.4.1.B.1 Clearing and Grubbing 1 LS $2,500.00$2,500.00 01 Bidder $7,035.60 02 Bldderj $6,935.00 ( $6,935.00 03 Bidden $4,500.00 I $4,500.00 04 Bidder $000. $11,000.00,6 1,4.10 Removal of Obstructions 1 LS $5,000.00 $5,000.00 01 Bidder $9,041.00 I $9,041.00 02 Bidder $3,203.00 $3,203.00 03 Bidder; _$10,000.00 $10,000.00 04 Bidder$6,956.00 $6,956.00 2.4.1,A.1 Excavation (Plan Quantity) 2503 CY $13.00 $32,539.00 01 Bidder) $7.79 - $19,498.37 02 Bidden $1830 $45,804.90 103 Bldder__$i1.00 I $27,533.00 1 -04-Bidder :'' $17.35 $43,427.05 ?.4.5.A,1 Unsuitable Material Excavation 125 1 CY $25.50 $3,187.50 01 Bidden $21.72 j $2,715.00 02 Bidder) $51.10 I $6,387.50 ( 03 Bidder $25.00 ( $3,125.00 04 Bidder $33.00 $4,125.00 1.4.1.A.05 4" Storm Drain/Culvert/Gravity Irrigation Pipe, Class PVC SDR 35 15 1 LF $20.00 $300.00 01 Bidder, $34.56 _04 Bidder $29.25 $518.40 $438.75 02 Bidder $15.80 $237.00 103 Bidder $55.00 $825.00 .4.1.A.05 8" Storm Drain/Culvert/Gravity Irrigation Pipe, Class PVC C900 82 LF $32,00 $2,624.00 01 Bidden $25.77 04 Bidder $32.75 i $2,113.14 $2,685.50 02 Bidder' $33.30 $2,730.60 03 Bidder $37.00 $3,034.00 .4.I.A.05 .4A.F.1 12 Storm Drain/Culvert/Gravity Irrigation Pipe, Class PVC C900 01 Bidder $36.43 I $2,768.68 02 Bldderj $41.20 04 Bidder $39.75 i $3,021.00 Catch Basin -Type 1 _ 76 LF $3,131.20 03 Bidder 4 1 EA $34.00 $61.00 $832.00 $2,584.00 $4,636.00 $3,328.00 .4A.H.1 01 Bidder $1,250.00 04 Bidder $1,050.00 Precast Sediment Box -Size $5,000.00 $4,200.00 1000 Gallon 02 Bidder $1,350.00 $5,400.00 03 Bldderj 2 1 EA $990.00 I $3,250.00 $3,960.00 $6,500.00 01 Bidder $3,171.90 $6,343.80 02 Bidder $3,272.00 $6,544.00 03 Bidder $4,000.00 $8,000.00 4.1.N.1 04 Bidder; $4,398.00 $8,796.00 Precast Concrete Irrigation Structure - Size 30" Standpipe I 2 I EAI $2138.00 $4,276.00 01 Bidder $1,107.90$2,215.80 04 Bidder $1,530.00 � $3,060.00 01 Bldderj $1,512.00 I $3,024.00 ( 03 Bidder $1,700.00 I $3,400.00 1 4.1.A.5 Standard 6 -inch Vertical Curb & Gutter 1218 1 LF $17.50 $21,315.00 Bi 01 Bidder $19.04 04 Bidder $25.75 ( $23,190.72 $31,363.50 02 Bidder $'-2-1.60-1- $26,308.80 03 Bidder, $15.00 _______ ___. $18,270.00 4.1.D.1 Concrete Steps 40 SF $25.00 $13000.00 01 Bidder' $6.72 _ _ $268.80 _ 02 Bidder $16.30 - $652A0 03 Bidden $16.00 $640.00 4.1,E,1 04 Bidder' $69.50 I $2,780.00 Concrete Sidewalks thickness _ 5 -Inch 1 567 1 SY l_ $37.00 $20,979.00 01 Bidder $40.81 1 _ $23,139.27 02 Bidder$24,551.10 -- 03 Bidder; $3000 $17,010.00 04 Bidder, $45,00 $25,515.00 1.1.FA Concrete Driveway Approach 01 Bidder $59.98 , 04 Bidder, $63,50 ' $9,236.92 -- $9,779.00 02 Bidden $56.50 I 154 SY $8,701.00 103 Bldderj - $39.00 $31.00 I $6,006.00 $4,774.00 2/23/2017 CT217-21- West 1st Street, Broadway Avenue to Pine Avenue Page 1 UZ 1.B.1 10802.4.1.B.1 01 Bidder:$116.04; $2,088,72 02 Bldderj $63.50 103 Bidder! $35.00 $630.00 04 Bidder: $110.00 $1,980.00 01 Bidder: $68.88 04 Bidder. $77.80 _$1,143.00 $29,067.36 $32,831.60 01 Bidderl Pedestrian Ramp w/Detectable Warning Domes, Type _ A 8 EA $1,150.00 $9,200.00 Ol Bldder $1,680,00 B -$ 04 Bidder $2,055.00 $13,440.00 -. I $16,440.00 02 Bidder: $1,914.00 $15,312.00 j 03 Bidder' - $990.00 j - $7,920.00 Minus Uncrushed Aggregate Base 6" 01 Bidder$2.24 04 Bidder: $3.35 F $672.00 02 Bidder _ $1,005.00 2637 1 TN $12.50 $32,962.50 01 Bidder $10,86 j $28,637.82 - 04 Bidder: $15.95 $42,060.15 Crushed Aggregate for Base Type -1 02 Bidder $13.50 - $35,599 50 j 03 Bidder; I 978 I TNI $12.00 1 $16.50 $31 644.00 $16,137.00 01 Bidder: $18.31 j $17,907.18 02 Bldder $19.60 1 $19,168.80 03 Bidder', $30.00 $29,340.00 04 Bidder $22.25 i $21,760.50 04 Bidder) $45.00 ! $495.00 I0814.4.1.A.1 Plant Mix Pavement - Superpave SP-_ 3 I 422 1 TN $75.00 $31,650.00 01 Bidder: $68.88 04 Bidder. $77.80 $29,067.36 $32,831.60 01 Bidderl $71.00 $29,962.00 1 03 Bidder $75.00 j $31,650.00 1003.4.1.8.1 Biofilter Bags 300 LF $3,00 $900,00 01 Bidder$2.24 04 Bidder: $3.35 F $672.00 02 Bidder _ $1,005.00 $2,80 $840,00 103 B d� der! $2.80'- - $840.00_ 1006.4.1.0 inlet Protection 11 I EA $73.00 $803.00 01 Bldderj$7- 2.00 $792.00 02 Bidder! $56.00 1 $616.00 03 Bldder; $60.00 $660.00 04 Bidder) $45.00 ! $495.00 1102.4.1.F.1 Junction Box SAOT/ADA 6 EA $550.00 $3,300.00 01 Bldder: $743.68 $4,462.08 02 Bidder $717.00 $4,302.00 03 Bidder! $730.00 ! $4,380.00 04 Bidder ' $835.00__IL $5,010.00 1103.4.1.B.1 Traffic Control Signs OI Bidder $6.72 ! 04 Bidder $6.70 ( $3,628.8002 $3,618.00 Bldderj $7.55 j 540 1 SF $4 077.00 j 03 Bldderj $5.00 $6.00 1 $2,700.00 $320.00 1103.4A.C.1 A Traffic Control Barricades, Type II 6 1 EA $35.00 $210.00 01 Bidder' $39.20 j _ $235.20 0213 $16.20 I $97.20 103 Bidder] $40.00 $240.00 04 Bidder; $39.00 $234.00 1103-A.1.C.1 B Traffic Control Barricades, Type III EA t $50.00 $400.00 01 Bidder $61.60 04 Bidders $61.00 $492.80 $488.00 02 Bidderj $34.60 j _81 $276.80 103 Bidder,"$60.00 1 480.00 1103.4.1.D.1 Traffic Control Drums 160 EA $12.81 $768.75 01 Bidder, $16.80 04 Bidder $17.00 1 $1,008.00 $1,020.00 02 Bldder . - $15.10 $906.00 103 Bidder $15.00 j $900.00 1103.4.1.1.1 Traffic Control Flaggers 25 MH $22.00 $550.00 01 Bidder $22.40$560.00 04 Bidder $22.25 i $556.25 02 Bidder,'$25.90 I $647.50 j 03 Bidderj $35.00 $875.00 1103.4.1.J.1 Traffic Control Maintenance 80 MH $25.67 $2,053.34 01 Bidder $3136 - - -- 04 Bidder $31.00 $2,508.8002 - $2,480.00 Bldder $30.20 $2 416.00 ! 03 Bidder' $35.00 I $2,800.00 1131.01.07 A Install Street Lighting Conduit 1-2" RPC 567 LF $8.00 $4,536.00 01 Bidder' $12.09 ! $6,855.03 02 Bidder $6,633.90 03 Bidder; $11.00 $6,237.00 1131,01.07 04 Bidder $25.50-T $14,458.50 B Install Street Lighting Conduit 2-2" RPC (Bored) _$11.70 130 LF $21.67 $2,816.67 01 Bidder, $41.16 $5,350.80 02 Bidder 03 Bidder! $38.00 $4,940.00 04 Bidder) $50.00 $6,500.00 ___139.70j__$5,161.00 01 Bidder: $24,682.11 04 Bidder' $22,031.45 $22,031.45 2/23/2017 CT217-21 - West 1st Street, Broadway Avenue to Pine Avenue Page 2 1:A.1 06004 ISP 20009A 01 Bidder,, $560.00 $560.00 02 Bldder] $1,080.00 j $1,080.00 j 03 Bldder', $750.00 j $750.00 04 Bidder: $500.00 $500.00 $32.40. $777.60 1 03 Bidder $27.00 $648.00 SP 25002 Manhole, Type, Adjust to Grade Barrier 1 EA$580.00 29 1 CY $580.00 01 Bldder 04 Bidder, $480.00 $500.00 1 j $480.00 $500.00 02 Bidder,' $702.00 $702.00 03 Bidder, $750.00 1 $750.00 Seepage Bed _ depth x_ width, Pipe Size _" 4.5'x11', 18" 144 1 LF $140.00 $20;160.00 01 Bidder i $18,452.16 02 Bidder $128.14 � 04 Bidder $130.00 $18,720.00 Remove and Replace - Chain Link Fence - Height, ft $86.80 -4 $12, ,' 499 20 03 B�dderj I 62 I LFI $180.00 $30.00 - - $25920 .00 $1,860.00 01 Bidder, $20.51 $1,271.62 02 Bidder] $32.40 1 $2,008.80 o3 Bidder,' $22.00 $1,364.00 04 Bidder) $27.50 Storm Water Management Plan Preparation & Approval $1,705.00 1 LS I $1,500.00 $17600.00 01 Bidder. $1,008.00 (SP 20009F Remove and Replace - Vinyl Panel Fence - Height, ft _ 4 24 1 LF 1 $30.00 $720.00 01 Bidder $41.00 $984.00 04 Bldder$27 50� $660.00 02 Bidders $32.40. $777.60 1 03 Bidder $27.00 $648.00 SP 25002 Ornamental Rock & Weed Barrier 29 1 CY $68.43 $1,984.57 01 Bidder. $92.31 ` $2,676.99 04 Bidder, $89.00 I $2,581.00 02Bldderl $75.60]_ $2,192.40 1 03 Bldderj_ $75,00 $2,175.00 SSP 02020 Gravel Repair 70 SY $16.67 $1,166.67 01 Bidder $22.65 $1,585.50 02 Bldderj $13.00 1 $910.00 103 Bidder! $10.00 I $700.00 04 Bidder, $19.50 $1,365.00 SSP 06013 Storm Water Management Plan Preparation & Approval 1 LS I $1,500.00 $17600.00 01 Bidder. $1,008.00 I $1,008.00 62-idderr $2,700.00 $2,700.00 03 Bidder; $2,000.00 $2,000.00 04 Bidder $1,115.00 $1,115.00 SSP 08125 Asphalt Repair- Other 01 Bldder. $52.40 1 $6,550.00 , 04 Bidder $40.15 I $5,018.75 02 Bidder,' - $27.80 1 -- 125 I SY $3 475.00 03 Bidders $26.67 $35.00 ! $3,333.34 $4 375 00 - - SSP 09011A 6' Diameter Orchard Valve 1 EA $350.00 $350.00 01 Bidder! $528.00 $528.00 02 Bldderj $322.00 I $322.00 ( 03 Bldderj $500.00 I $500.00 04 Bldder' $645.00 $645.00 SSP 20003 Temporary Construction Fencing 200 1 IT $3_.38 $676.66 01 Bidder $3.84 _ 04 Bidder $9.80 $768.00 $1,960.00 02 BldderI 1 $_4.30$860.i003 Bidder $3.00 I $-600.00 SSP 25050 4" Topsoil - T231 I SY $5.43 $1,254.15 01 Bidder $5.02 04 Bidder -$10.00-I $1,159.62 02 Bidder $2,310.00 $6.50 $1,501.50 03 Bidder $6.00 _ $1,386.00 !. SSP 29065 Sod Repair 231 1 SY $9.67 $2,233.01 01 Bidder $5.60 j - - --- 04 Bidder, $10.00 $1,293.60 $2,310.00 02 Bidder,' $6.50 ,' - - $1,501.50, 03 Bidder) $10.00 ,' $2,310.00 SSP 29090 Trim Tree 1 EA $366.67 $366.67 01 Bidder $56.00 i 04 Bidder $222.00 $56.00 $222.00 02 Bidder $54 00 $54.00 103 Bldderj $100.00 $100 00 SSP 29093 Remove Tree 6" +4 EA $443.00 $1,772.00 01 Bidder' $1,238.15 $4,952.60 02 Bidder', $810.00 $3,240.00 03 Bidder $825.00 $3,300.00 04 Bidder; $835.00 j $3,340.00 04 Bidder 2/23/2017 CT217-21 - West 1st Street, Broadway Avenue to Pine Avenue Page 3 Estimate $294,035.220 01 Bidden i � $302 020.09 � 02 Bidder $345,861.80 03 Bidder $333,461.00 � 04 Bidders ' $378,157.00 3 10205,4.1.13.1 Dewatering 01 Bidder $12,060.00 j $12,060.00 02 Bidden- $3,974.00 ( --L 1 _LLS $20 000.00 T $3,974.00 03 Bidder $1.00 $20,000.00 $1.00 04 Bidder $9,100.00 1 $9,100.00 18.4.1.C.1 0304.0.13.1 Trench Foundation Stabilization Material 72 LF 1 $12.00 300 1 TN $28.57 $8,571.00 01 Bidder' $14.80 ` $4,440.00 02 Bidderl $10.30 1 $3,090.00 103 Bidder] - $16.00 $4,800.00 04 Bidder' $36.35 $10,905.00 11.4.1.A,1 Water Main Pipe Size 8" - Type PVC (Dry Line) 0306.4.1.D.1 Imported Trench Backfill 86 1 LF $45.00 $3,870.00 900 1 TN $25.00 $22,500.00 01 Bidder _ 04 Bidder $8.00 $7,200.00 -- $22.20 $19,980.00 02 Bidder] - - $7.00 I $6,300.00 1 03 Bidden -- $13.00 1 $11,700.00 -- 0307.4.11.1 Type 'C Surface Restoration (gravel roadway) 8 SY $22.00 $176.00 01 Bidder $97.65 1 $781.20 02 Bidder) $97.20 $777.60 03 Bidden $20.00 ( $160,00 ui Biaaer - $4U8.UU j Z04umuu 02 Bidden $823.00 1 $823.UU i 03 Bidden $1,200.00 $1,200.00 04 Bidder $1,114.00 ; $1,114.00 0404.4.1.8.1 Remove and Reset Water Service (Double) 1 EA 1 $1,500.00 $1,500.00 01 Bidder) $696.00 ! $696.00 02 Bidder) $733.50 $733.50 103 Bidder) $1,500.00 $1,500.00 04 Bidder $1,050.00 $1,050.00 2/23/2017 CT217-21 - West 1st Street, Broadway Avenue to Pine Avenue Page 4 01 Bidder, $22.691 $3,743.85 02 Bidder] $11.90 1 $1,963.50 1 03 Bldder]_ $35.001_ $5,775.00 04 Bldder" $18.00 j $2,970.00 18.4.1.C.1 PVC Casing Sleeve -Type "Sewer Service" 72 LF 1 $12.00 $864.00 01 Bidder; $30.00 $2,160.00 02 Bldder $13.60 -- $979.20 03 Bidder] --i $15.00 r $1,080.00 i 04 Bldder $27.00 $1,944.00 11.4.1.A,1 Water Main Pipe Size 8" - Type PVC (Dry Line) 86 1 LF $45.00 $3,870.00 01 Bidder! $32.84 ! $2,824.24 02 Bidder) $31.10 l $2,674.60 1 03 Bidder $45.00 1 $3,870.00 04 Bidder ' $42.00 1 $3,612.00 1.4.1.A.1 Water Main Pipe - Size 6" - Type PVC 20 1 LF $60,00 $1,200.00 01 Bldder; $39.90 04 Bldder: $25.75 $798.00 $515.00 02 BidderT $25.40 i $508.00 l 03 Bidder ) $45.00 1 $900.00 1.4A.C.1 Hot -Tap Water Main Connnection (10 -inch by 6 -inch) 1 EA $4,500.00 $4,500.00 01 Bidder, $1,224,00 04 Bidder: $2,357.00 1 $1,224.00 $2,357.00 02 Bidder' $4,331.00 I $4,331.00 03 Bidder] $1,500.00 $1,500.00 1.4.1.DA Abandon Misc. Water Item - Gate Valve 1 EA $1,500.00 $1,500.00 1.4.1.D.1 01 Bidder, $486.00 $486.00 02 Bidder 04 -Bidder $1,726.00 $1,726.00 Abandon Misc. Water Item - Water Service Connection $330.50 I $330.50 1 03 Bidden 1 I EAI $500.00 I $500.00 $500.00 $500.00 ?.4.1.A.1 Ol Bidder' $372.00 $372.00 04 Bidder' $759.00 I $759.00 Water Gate Valve - 6 -Inch 02 Bidder $270.00 I $270.00 ( 03 Bldderl 1 EA 1 $1,000.00 I $1,200.00 $1,000.00 $1,200.00 1.4.1.13.1 01 Bidder $1,068 00 $1,068.00 02 Bidder) 04 Bidder $1,044.00 $1,044.00 --- - - --- _ ._------------_- Remove and Reset "Fire Hydrant Assembly' $908.50 l $908.50 03 Bidder' l 1 EA $1,000.00 $3,000.00 $1,000.00 $3,000.00 01 Bidder' $1,200.00 t 04 Bidden $1,412.00 1 $1,200.00 $1,412.00 02 Bidder) _ $940.50 $940.50 l 03 Bidder $2,100.00 $2,100.00 A.1.A1 Water Service Connection -1-inch Main 1 EA 1 $1,000.00 $1,000.00 ui Biaaer - $4U8.UU j Z04umuu 02 Bidden $823.00 1 $823.UU i 03 Bidden $1,200.00 $1,200.00 04 Bidder $1,114.00 ; $1,114.00 0404.4.1.8.1 Remove and Reset Water Service (Double) 1 EA 1 $1,500.00 $1,500.00 01 Bidder) $696.00 ! $696.00 02 Bidder) $733.50 $733.50 103 Bidder) $1,500.00 $1,500.00 04 Bidder $1,050.00 $1,050.00 2/23/2017 CT217-21 - West 1st Street, Broadway Avenue to Pine Avenue Page 4 I0404.4.1.C.1 Water Service Line - 1 -inch— 01 Bidder 'Alta Incorporated 169 1 LF 1 $20.00 $3,380.00 J I 01 Bidder $19.05 j $3,219.45 02 Bidder $28.90 L_ 4,884. $10 103 Bidder; $31.00 I $5,239.00 $404,397.48 04 Bidder, $19.85 $3,354.65 Schedule 1 $345,861.80 0405.4.1.A.1 Non -Potable Waterline Crossing $99,634.00 8 1 EA $1,500.00 $12,000.00 01 Bidder $120.00 04 Bidder, $703.00 I $960.00 $5,624.00 02 Bidden $1,890.00 I $15,120.00 1 03 Bidder $900.00 I $7,200.00 0501.4.1.B.1 Gravity Sewer - 8 -inch PVC — — - —--- — 823 1 LF $55,00 $45,265.00 10501.4.1.F.1 01 Bidder $35.55 $29,257.65 04 Bidder $40.85 ! $33,619.55 Connect to Existing Sewer or Manhole 02 Bidder $17 50 ( $14 402 50 03 Bidder _— I 1 I EAI $40.00 I $1,500.00 $32 920.00 $1,500.00 01 Bidder$1,563.00 j $1,563.00 02 Bidders $4,514.00 $4,514.00 03 Bidder' $1,500,00 $1,500.00 04 Bidder $4,550.00 $4,550.00 $1,818,682.28 0502.4.1.AA Sanitary Sewer Manhole - 48 -inch Type A 3 EA 1 $3,500.00 $10,500.00 01 Bidder $2,624.00 04 Bidder $4,550.00 I $7,872.0001 $13,650.00 B -h $3,132.00 $9,396.00 03 Bidder; $3,500.00 $10,500.00 - 0503.4.1.AA Mainline Clean-out, 8 -inch Type'T' 1 EA 1 $1,250.00 $1,250.00 01 Bidder $1,128.00 I $1,128.00 02 Bidderl $371,50 $371.50 03 Bidder` $1,500.00 1 $1,500.00 04 Bidder. $737.80 I $737.80 01 Bidder', $35.30 j $18,356.00 02 04 Bidder $28.00 $14,560.00 12020.4.1.F,1 Reference and Reset Monuments _ 1 EA I $500.00 $500.00 01 Bidder $560.00 j $560.00 02 Bidder $918.00 $918.00 103 Bidder! $1,000.00 $1,000.00 04 Bidder; $556.00 1 $556.00 Estimate $166,646.00 377.39, '02 Bidder $99,634 00 03 Bidder. $121,905.00 01 Bidder] $102, 1 04 Bidder $135,266.00 1 Estimate $460,681.20 2/23/2017 CT217-21 - West 1st Street, Broadway Avenue to Pine Avenue Page 5 Contract Totals 01 Bidder 'Alta Incorporated Schedule_ 1 I $302,020.09 Schedule 2 - City of Meridian - NW 1st Street Sewer ! $102,377.39 j $404,397.48 02 Bidder Idaho Materials & Constru Schedule 1 $345,861.80 Schedule 2 - City of Meridian - NW 1st Street Sewer $99,634.00 $445,495.80 03 Bidder .Knife River Schedule 1 ! $333,461.00 Schedule 2 - City of Meridian - NW 1st Street Sewer I $121,905.00 — — - —--- — — L_—�_ $455,366.00 04 Bidder Hawkeye Builders Schedule 1 $378,157.00 — Schedule 2 - City of Meridian - NW 1st Street Sewer $135,266.00 $513,423.00 $1,818,682.28 $460,681.20 2/23/2017 CT217-21 - West 1st Street, Broadway Avenue to Pine Avenue Page 5 Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 4K PROJECT NUMBER: ITEM TITLE: Approval of Award of Bid and Agreement to Asphalt Driveways & Patching for the FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION project for a Not -To -Exceed amount of $124,788.00. MEETING NOTES 9 APPRORD Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CONTRACT FOR PUBLIC WORKS CONSTRUCTION FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION PROJECT # 10134.13 THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this day of JuKe 2017, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and ASPHALT DRIVEWAYS & PATCHING , hereinafter referred to as "CONTRACTOR", whose business address is PO Box 702 Nampa, ID 83653 and whose Public Works Contractor License # is C- 024626 -C-4. INTRODUCTION Whereas, the City has a need for services involving FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION page 1 of 14 Project 10134.13 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1 .4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a NolTo-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of 124 788.00 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION Project 10134.8 $ page 2 of 14 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. 3.3 Should City fail to pay Contractor all or any part of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Liquidated Damages: Upon receipt of a Notice to Proceed, the Contractor shall have 90 (ninety) calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $300.00 (three hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5. Termination: 5.1 lf, through any Gruse, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. ln the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of seloff until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION Project 10!34.8 page 3 of 14 6.1 ln all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 6.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 6.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. lf in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Conhactor. Contractor shall require that all of its sub-contractors be licensed per State of ldaho Statute # 54-1901 8. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled for work under this contract. lf, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the conhact, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, that employee shall be removed from all work under this contract. 9. lndemnification and lnsurance: 9.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's elected officials, officers, employees, agents, and volunteers from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and aftorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of CITY or its employees . CONTRACTOR shall maintain, and specificallv FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION Project 10134.B page 4 of 14 6. lndependentContractor: 7. Sub-Contractors: aorees that it will maint a tn.thro uo hout the term of this Aoreement. liabilitv tnsura nce n which the CITY shall be named an additional in red in the minimum amounls as follow: General Liabil ity One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability lnsurance One Million Dollars (91 ,000,000) per incident or occurrence and Workers' Compensation lnsurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. ln the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, ldaho 83642. 9.2 lnsurance is to be placed with an ldaho admitted insurerwith a Best's rating of no less than A-. 9.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 9.4 To the extent of the indemnity in this contract, Contractor's lnsurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City orthe City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 9.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 9.6 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION Project 10134.B page 5 of 14 1 0. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Bonds: Payment and Performance Bonds are required on all Public Works lmprovement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount of 100% of the contract price issued by surety licensed to do business in the State of ldaho with a Best's rating of no less than A-. ln the event that the contract is subsequently terminated for failure to perform, the contractor and/or surety will be liable and assessed for any and all costs for the re-procurement of the contract servicrs. 12. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. 13. Changes: 14. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. ltems purchased by the City and used by a contractor are subject to Use Tax. All other FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION Project 10134.8 page 6 of 14 9.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 15. Meridian StormwaterSpecifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this address:,,'!'vuvr'.meflotancttv.oro/envrronmenlal.as px?id=13618. Contractor shall retain all stormwater and erosion control documentation generated on site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City prior to final acceptance of the project. 16. AGHD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. '17 . Reports and lnformation: 17.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 18. Audits and lnspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION Project 10134.8 page 7 of 14 19. Publication, Reproduction and Use of Material. No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 20. Equal Employment Opportunity: ln performing the work herein, Contractor agrees to comply with the provisions of Title Vl and Vll of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 21 76. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. ln performing the Work required herein, CONTRACTOR shall not unlaMully discriminate in violation of any federal, stale or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 21. Employment of Bona Fide ldaho Residents: Contractor must comply with ldaho State Statute 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide ldaho residents. 22. Advice of Attorney: Each par$ warrants and represents that in executing this Agreement. lt has received independent legal advice from its attorney's or the opportunity to seek such advice- 23. Aftorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys'fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION Project'10134.8 page 8 of 14 CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 24. ConstructionandSeverabilityr: lf any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subseguent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 26. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oralof written, whether previous to the execution hereof or contemporaneous herewith. 27 . Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 28. Payment Request: Payment requests shall be submitted to City of Meridian through the City's project management software. The Project Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Manager will approve the pay request for processing. City of Meridian payment terms are Net 30 from the date City receives a correct invoice. Final payment will not be released until the City has received a tax release from the Tax Commission. 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. 30. Order of Precedence: The order or precedence shall be the contract agreement, the lnvitation for Bid FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION Project 10134.8 page 9 of 14 document, then the winning bidders submitted bid document. 31. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 32. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 33. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY CONTRACTOR City of Meridian ASPHALT DRIVEWAYS & PATCHING Purchasing Manager Attn: Brandon Miller 33 E Broadway Ave PO Box 702 Meridian, ID 83642 Nampa, ID 83653 208-489-0417 Phone: 208-467-5368 Email: asphaltdriveway@cableone.net Idaho Public Works License #024626-C-4 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 34. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF RIDASPHALT DRIVEWAYS & PATCHING BY: BY: TAMMY de WF60, MAYOR &-4ML, Dated: -7/ 1(/ X(Z FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION Project 10134.13 Dated: 06 %.Z S).),CJ 1 —7 page 10 of 14 Approved by Council 7/ Attest: C.JAY CO S, ClCLERK Purchasing Appr val BY: KEITH WATTS, Purc %asing Manager Dated:: Project Manager Jay Gibbons FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION Project 10134.6 /Gv , 2 y o (AVL EC IIDIAN* �-i IDAMO \� SEAL/ Department Approval BY: STEVE SIDDOWAY, Parks & Rec Director Dated:: page 11 of 14 EXHIBIT A SCOPE OF WORK REFER TO INVITATION TO BID PKS-I741-10134.b ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the lnvitation to Bid Package # PKS-I741-1O134.b, are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the ldaho Sfandards for Public Works Construction (ISPWC), the 2013 City of Meidian Supplemental Specifications to the ISPWC (and any Addendums). See separate attached documents: Plans - Five Mile Pathway Segment H2 by CTA dated 2017 (6 pages) Special Provisions and/or Technical Specifications dated \Aay 2017 (1e pases) City Capital lmprovement Projects Water Pollution Control (6 pages) Geotechnical Engineering Report dated July 2015 by Materials Testing & lnspection (22 pases) FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION Project 10134.8 page 12 ot 14 Exhibit B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $124,788 MILESTONE DATES/SCHEDULE Milestone 1 Final Completion 90 Days from Notice to Proceed PRICING SCHEDULE Contract includes furnishing all labor, materials, equipment, and incidentals as required for the FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION per IFB PKS-1741-10134.b Total Bid Schedule A $124,788.00 $r2tz88n0NOT TO EXCEED CONTRACT TOTAL Contract is a not to exceed amount. Line item pricing below will be used for invoice verification and any additional increases or decreases in work requested by city. The City will pay the contractor based on actual quantities of each item of work in accordance with the contract documents. Contract Pricing Schedule Item No.Description Quantity Unit 201.4.1.4.1 CLEARING AND GRUBBING 0.5 AC $6,000.00 REMOVAL OF OBSTRUCTIONS 1 LS $2,500.00 202.4.1.A.1 EXCAVATION (PLAN QUANTITY)500 CY $9000.00 206.4.1.8.1 0.13 AC $1 ,170.00 301.4.1.8.1 1163 LF $3,489.00 1.1/2" MINUS UNCRUSHED AGGREGATE (DRAIN ROCK)175 CY $8,750.00 802.4.1.A.1 %' CRUSHEO AGGREGATE FOR BASE ryPE I $13,400.00 810.4.1.A.3 TYPE III (PG 58-28) PLANT MIX PAVEMENT 300 SY $5,700.00 1103.4.1 4.1 CONSTRUCTION TRAFFIC CONTROL 1 L5 $800.00 1 105.4.1 .D 1 3 $750.00 2010.4.'t.4.1 MOBILIZATION 1 $6,000.00 2030.4.1.4.1 MANHOLE, ADJUST TO GRADE 2 $900.00 2050.4.1.4.1 DRAINAGE GEOTEXTILE 733 SY $4,398.00 sP-200 2 $1,000.00 sP-600 1 LS $6,600.00 sP-780 EA page 13 of 14 FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION Project 10134.B Unit Price 201 .4.1 C.1 PERMANENT EROSION CONTROL SEEDING TRENCH EXCAVATION - 24' 801 .4.1 .A.1 PERMANENT SIGNING ANCHOR ASSEMBLY EA IQ EA PATHWAY BOLLARD INSTALLATION STORMWATER MANAGEMENT DETECTABLE WARNING DOMES 2 $600.00 sP-1000 CONSTRUCTION STAKING 1 LS $3,000.00 sP-2040 ORNAMENTAL FENCING 464 LF $24,128.00 sP-2060 MODULAR RETAINING WALL '1530 SF $25,245.00 UT.1 STATE OF IDAHO USE TAX $1358.00 FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION Pro.,ect 10134.B page 14 ot 14 City Of !.!e!idiar\ Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions Included In Report 01 - cenela] lund 5200-Palks-Adei-n Fta]il 10 / 7 /2AI6 "rhtorqh 9/3A/207't Budget with Current Year Actuaf Budget Remaining Capltal OutIay Pathway development Total Capital Outlay 543.38s.94 s43-38s.94 134,030.33 134,030.33 409,355.61 409,355.61 Percent of Budget Remar.ning 93401 DEPT EXPENDITURES TOTAL EXPENDITURES 75_ 331 75. 33s s43,385.94 543,385.94 13 4, 030. 3 3 134,030.33 409,3ss.51 409,355.61 75.331. 75.33r (t ( Dat:e: L/26/11 03:.lrji12 PM CITY OF MERIDIAN FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION BID ABSTRACT BID OPENING 6/26/2017 Item No.Description Qty Unit Unit Price Bid Item Total Unit Price Bid Item Total Unit Price Bid Item Total 201.4.1.A.1 CLEARING AND GRUBBING 0.5 AC 20,555.00$ 10,277.50$ 1,800.00$ 900.00$ 12,000.00$ 6,000.00$ 201.4.1.C.1 REMOVAL OF OBSTRUCTIONS 1 LS 2,490.00$ 2,490.00$ 5,000.00$ 5,000.00$ 2,500.00$ 2,500.00$ 202.4.1.A.1 EXCAVATION (PLAN QUANTITY)500 CY 25.55$ 12,775.00$ 15.00$ 7,500.00$ 18.00$ 9,000.00$ 206.4.1.B.1 PERMANENT EROSION CONTROL SEEDING 0.13 AC 73,430.00$ 9,545.90$ 40,000.00$ 5,200.00$ 9,000.00$ 1,170.00$ 301.4.1.B.1 TRENCH EXCAVATION – 24”1163 LF 5.20$ 6,047.60$ 2.00$ 2,326.00$ 3.00$ 3,489.00$ 801.4.1.A.1 1-1/2” MINUS UNCRUSHED AGGREGATE (DRAIN ROCK)175 CY 42.20$ 7,385.00$ 50.00$ 8,750.00$ 50.00$ 8,750.00$ 802.4.1.A.1 ¾” CRUSHED AGGREGATE FOR BASE TYPE I 335 CY 36.60$ 12,261.00$ 48.00$ 16,080.00$ 40.00$ 13,400.00$ 810.4.1.A.3 TYPE III (PG 58-28) PLANT MIX PAVEMENT 300 SY 32.10$ 9,630.00$ 20.00$ 6,000.00$ 19.00$ 5,700.00$ 1103.4.1.A.1 CONSTRUCTION TRAFFIC CONTROL 1 LS 6,345.00$ 6,345.00$ 1,000.00$ 1,000.00$ 800.00$ 800.00$ 1105.4.1.D.1 PERMANENT SIGNING ANCHOR ASSEMBLY 3 EA 455.00$ 1,365.00$ 250.00$ 750.00$ 250.00$ 750.00$ 2010.4.1.A.1 MOBILIZATION 1 LS 17,010.00$ 17,010.00$ 20,000.00$ 20,000.00$ 6,000.00$ 6,000.00$ 2030.4.1.A.1 MANHOLE, ADJUST TO GRADE 2 EA 1,315.00$ 2,630.00$ 900.00$ 1,800.00$ 450.00$ 900.00$ 2050.4.1.A.1 DRAINAGE GEOTEXTILE 733 SY 2.35$ 1,722.55$ 6.00$ 4,398.00$ 6.00$ 4,398.00$ SP-200 PATHWAY BOLLARD INSTALLATION 2 EA 1,710.00$ 3,420.00$ 250.00$ 500.00$ 500.00$ 1,000.00$ SP-600 STORMWATER MANAGEMENT 1 LS 9,125.00$ 9,125.00$ 2,500.00$ 2,500.00$ 6,600.00$ 6,600.00$ SP-780 DETECTABLE WARNING DOMES 2 EA 1,790.00$ 3,580.00$ 600.00$ 1,200.00$ 300.00$ 600.00$ SP-1000 CONSTRUCTION STAKING 1 LS 5,075.25$ 5,075.25$ 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ SP-2040 ORNAMENTAL FENCING 464 LF 104.05$ 48,279.20$ 45.00$ 20,880.00$ 52.00$ 24,128.00$ SP-2060 MODULAR RETAINING WALL 1530 SF 37.00$ 56,610.00$ 32.00$ 48,960.00$ 16.50$ 25,245.00$ UT-1 STATE OF IDAHO USE TAX -$ 1,358.00$ -$ 1,358.00$ -$ 1,358.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ TOTAL BASE BID 226,932.00$ 158,102.00$ 124,788.00$ GRANITE EXCAVATION KNIFE RIVER CORP ASPHALT DRIVEWAYS & E IDIAN IDAHO BID RESULTS BIO NAME: Five Mile Pathway Segment H2 Construction DUE DATE & TIME: June 26,2017 2:3O BID NUMBER: PKS-1741-10134.b VENDOR E !o E @p m a BID AMOUNT t4. ta7-z o A-siila zt- DZ t r4/t/4u, 5 r24 7b9-, ?=rLax t'rz E-*,2-A,L 2"2.512.,----T--r r-I t++ I-+----r-t--r-t--r--r opened by: Ort/r- , KUl Attest: {3a &/b, tZ PREMUM ls FOR THE CONTRACTTERIIi AND IS SUBJECTTOADJUSTMENT EASEO ON FINAL CONTRACT PRICE #AIA Document A312TM - 2010 cot{TMcIon: (None, legal snns ad dbess) Asphalt Driveways and Patchng Solutions, lnc. PO Box 702 Nampa, lD 83653 OWIER: (N@ne, legal statut qrd adbess) City of Meridian 33 E. Broadvay Ave., Suite 16 Meridian, lD 83642 co6rRucTrot{ co TRAgr Date: Juns_, 2017 n6e1111 $124,788.00 Dcscripion: (Name and locdion) l1' SURETY: (Nqne, legal stqlus ard principal plrce of busines lndemnity Company of Calafornia 17771 Couian, Suite 100 lrvine, CA 92614 Bond No. 8'10987P This doofiEnt h6! kflport nt legat cona€quonca8. ConadisUon wlot an attonEy l! oncouraoad ! ith rBsped to its cqnple on or nbdllcaddl. Any singdar reGllnca to Cor ractor, Surety, Owner or other party lhall be corBlderEd plu'81 wtl.rB.ppllc8bh. AA Ooonncot A31 2-2010 combinet turo separale boMg, a Perfonianco Sond 6r$ a Payrnent Bdd, into oaE lo.m. ThB is nol a 8ingh contiled Performncs ond PayrEr( Bord. 80r{D Dale: June_,2017 (Not eolier tlun Construc,ion Con ract Dde) Amount: $124,788.00 Modifications to this Bond: E Nonc E Scc Section 16 COI{IRACTOR AS PRII{CIPAL SURETYCompsny: (Corporote Seal) Comparlyl Asphall Driveways and Patching Solutions, lnc. lndemnity Company Signature s Namc 3.qn Project No. 10134. B Five Mile Pattway Segment H2 Consfuction Namc and Title: Cal Seal) n, Attorney-ln-FactJenae and Title: O q/ .,/ r. (1,1f dditiorul ngrerures appear on tlc last page of this pedonance Bond) (FOR INFORMIflON ONLY - Nqnq ad&ex and telephone) AGEI{I OT BROGR: flI{ER'S hEPRESENTATTVE: Allied Bonding, (Archilect, Engiaeer or otlvr parry) a subsidiary of Pinnacle Sfety Services 5605 Overland Rd. Boise. lD 83705 Phone 1-800-257-3547 jenae@allied-bonding.com tntt AIA Docutrrt AIIZE - 20,t0. Trlo Arn l..n tnrlrut o{ArEhttcb. 1 r Performance Bond t fl:lT ]'3AFTi 03 .ir{i nOl e' MrJIM?R9 rtrlMr atrr,(lA or rl)f t.8ue el (lhA f ')rtl.r 1 '.1iri rti0:' ^rlr . l.to (i litAA $ I The Contractor and Suety, jointly and severally, bind themselv€s, their heirs, executors, EdmirisEators, successors and &ssigns to the Owner for the performance ofthe Construction Confact, which is incorporated herein by rcference. $ 2 Ifthe Contractor performs the ConsEuction Contract, the Surcty and the Contractfi shall have no obligation under this Bond, cxcept when applicable to paflicipatc in I conference as provided in Section 3. $ 3 Iffiere is no Owner Default under the Coostruction Contract, the Surcty's obligation under this Bond shall arise afrer .'l thc Owner firsl provides ootice to the Contractor and the Su€ty thst lhe Owner is considering declaring a Contmclor D€fault. Such notice shall indicate whether the Own€r is rcquestinE a confereoce arnong thc Owncr, Contractor and SurEty to discuss thc Contractor's performmce. Ifthe Owncr does not request a conferencc, the SurEty may, within fivc (5) busincss days aftcl rcccipl ofthc Owncr's notic€, rcquest such a confercnce. Ifthe Surety timely requesls a conferencc, the Owncr rhall atteDd. Unless thc Owner agrEes otherwise, any confercnce requcsted under this Section 3. t shall be held within ten (10) business days ofthe Surety's r€c€ipt of thc Owner's notice. Ifthe Owner, the Contractor rnd the Sur€ty agree, the Contractor shall bc allowed a reasonable time to pcrform the Constntction Contract, but such 6n agrecmcnt shell not waive the Owner's right, ifany, subsequently to declsre a Con!:dctor Dcfault; 2 the Owner declarcs a Conractor D€fault, terminates thc Consaudion Co ract and notifies rh€ Suety; and .3 the Owner has agreed to p8y th. Balaoce ofthe Contract P ce in accordance with the terms ofthe Constuction Contract to the Surty or to a contrsctor sclected to perform thc Constsuction ConEact. ! 4 Failure on the part ofthe Owner to comply with the notic€ requirEmont in Section 3.I shall not coNtitute a failure to comply with a condition precedent to the Surety's obligations, or de.se the Swety ftom its obligations, except to the cxtcnt the Surcty demonstrates actual pr€judice. g 5 Whcn thc Owncr has satisfied thc conditions ofScction 3, thc Sursty shall promptly and at the Surety's cxpcnse take onc ofthe following actions: S 5.1 Anange for the Contractor, with lhe consent ofthe Owner, to perform and complete the Constmction ConEact; 5 5.2 Undenakc to perform and complete thc Constuction Contact itself, through its agents or independent conEactofs; ! 5.3 Obtain bids or negotiated prcposals from qualified contractors acceptable ro the Owner for a contract for pcrformance and completion ofthe Construction Contmct, arrange for a conEact to be prepared for exccution by the Owncr 8nd a contsactor sclccted with the Owner's concuEence, to be secured with performane and payment bonds cxecutcd by I qualilied suety equivalent to the bonds issued on the Consftuction Contract, and pay to the Owner the amount ofdamagcs as dcscribed in Section 7 in excess ofthe Balance ofthe Contract Price incuned by the Owner as a result ofthe Contractor Default; or S s.tl Waivc ils right to pcrform and completc, arrange for completion, or obtail a new contractor and with ]easonable prcmptness under the circumstances: .l Aflcr investigation, determine the arnount for which it may be liable to the Owner and, as soon as praclicable after the amount is determincd, mafte payme[t to the Owner; or2 Dcny liability in whole or in pan and notiry the Owner, citing the reasons for denial. S 6 Ifthe Surety does not procced as providcd in Section 5 with rcasonablc promptncss, the Surety shall be de€med to b€ in defsult on lhis Bo[d scven days alier receipt ofatl addilional written notice from the Ot ,n;to thc Surety demanding that the Surety perform its obligations unde. this Bond" and the Owner shall bc entitlcd to enforcr anv remedy available to the Owner. Ifthe Surety proceeds as provided in Section 5.4, and the Owner refuses the payment or thc Surcty has denied liability, in whole or in pat, without further notice the Owner shall be entitled to eniorce arty remedy available to the Owncr. 2 lr t Al,A Oocum.GtAll2t -2OlO. Th. Arn rtc.n tn ttub or AmniGcE. S 7 Ifthe SurcA etccts to act under Section 5.1, 5.2 or 5.3, then the responsibilities ofthe Sursty to dle Owner shall not be greaier than those of the Contractor undcr the Construction Contract, and the responsibilities ofrhe Owner to the Surety shall not b. geat€r than those ofthc Owner undcr the Construclion Contract. Subjcct to the commitment by the O\rner ro pay rhe Balance ofthe Contiact Price,lhe Surcty is obligated, without duplication, for .l the responsibilities ofthe Contractor for coEection ofdefective work and complerion ofthe CorEEuctioD ContEct;.2 additional legal, design profcssional and delay costs rcsulting from the Contnctor's Default, and resulting from the actions or failure to act ofthe Surety under Section 5; and .3 liquidated damages, or if no liquidated damages are spccified in the Construction Contract, acturl damages caused by dclaycd pcrformancc or non-pcrformance ofthe Contractor. 5 E Ifthe Sursry elecls to act under Section 5.1, 5.3 o. 5.4, the Suety's liability is limited to the smount of rhis Bond $ 9 Thc Suety shall not be liable to the Owner or others for obligations ofthe Contsaclor that aI€ uEelated to the Construction Cont'act, and thc Balancc ofthe Contrast Price shall not b€ reduced or set offon account ofany such uruElated obligations. No dght ofaction shall accruc on this Bond to any person or entity other than thc Owner or its heirs, rxrcutoB, administrators, successors and assigns. $ l0 Thc Surety hereby waives noticc ofany change, i[cluding changes of time, to the Construction Confacr or ro rclatcd subcontracls, purchase orders atld other obligations. $ l1 Any proceeding, legal or equilable, under this Bond may be instituted in any court ofcompetentjurisdicrion in the location in which lhe work or pan ofthe work is located and shall b€ insritut€d within two yesrs afler a declamtion of Contracbr D€fault or within two yeaIs affer the Contractor ceased working or within two ye6rs after the Sureg refirses or fails to perform irs obligations ulder this Bond, whichever occurs first, lf the provisions ofthis Paragraph arE void or prohibitcd by law, the minimum p€riod of limitation available to sureti€s as a dcfensc in thejurisdiction of the suit shall be applicable. S 12 Notice to the Surety, the Owner or the Co ractor shall bc mailed or delivered to thc address shown on the page on which their signature appears. ! 13 When this Bond has been fumishcd to comply with a statutory or other legal r€quircment in the location whcr€ the construction was to be performed, any provision in this Bond conflicting with said statutory or legal rc4uircmcnt shall be dccmed dclet€d herefrom and provisions conformiog to such statutory or other legal requiremenl shall be deemed incorporated herein. When so fumished, the htent is trrar this Bond shatl bc construed as a statutorv bond and not as a common law bond. S I'l 06flnltlonr S 14.i Bahncr of tho Contac{ Pdc!. The lotal smount payable by the Owner to the Contactor under thc Constuction Contracl after all prop€r adjustments have been made, including allowance to the Contractor ofsny amounts rcceived or to be rcceived by the Owner in setlement of insurance or othcr claims for damages to which the Conractor is cntitled, rrduced by all valid ard propcr paymenG made to or on b€halfofthe Contractor under the Construction Contrsct. $ 14.2-Conrturdon Contx{. The agreement between the Owller and ConEactor identified on the cover page, including all Contmct Documelts and changes made to the agreement and thc Contract Documents. 5 14.3 Conhctor Mrult Failure of the Contractor, which has not be€n reme.dicd or waived, to perform or otherwise to comply with I material term ofthe Construction Contracl. 5 11.1 Offirr oG.ault Failue of the Owner, which has not b€€n r€medied or waived, to pay thc corltractor as rEquircd under thc construction contract or to perform and complete or comply with the other material tems ofthe Constsuction Co ract. 5 l{5 Conbrct Doc mcntr. All the documents that compris€ the agre€mcnt between thc Owner and Contractor. $ 15lfthis Bond is issued for an agrecment between a Contmctor and subcontractor, the term Contractor in lhis Bond shall be deemed to be Subcontacto. and the term Owner shall be deemed to be Contraclor. 3 hlt xa oocurrd a!t2n - 2010. Th. Am.ri-n tn.rtut or Arciibc&. $ 16 Modifications to this bond are as follows: None (_Sly:! fyyi*! !:!r* lor ddditional signotures of added patties, oher than those qpearing on rhe cover page) OOI{IR^CTOR AS PRIT{GIPAL SUREWCompany: (Corporute Seal) Compallyt (Cotporale Seat) Signaturc: Name ard Titlc: Address Signarure: Name and Title: Address CAUTIOI{: You 3hould slgn .n changa wlll not b. obacurrd. odgln.l AA Contr.ct Oocument, on N.hlch thlt toxt appoaG ln REO. Ar odgln.t aaaurB t lst lnll AtA Ooqrnrntl3t2r -2OlO. Th. Alnorirn tnrflur. oaArchit clr. 4 *AIA Document A312TM - 2010 Payment Bond CO TR^CTOR: (Name, bgal Etatus ond d&ess) Asphalt Driveways and Patching Solutions. lnc. PO Box 702 Nampa, lD 83653 OWIER: (Nadq legal status and adbesE) City of Meridian 33 E. Broad,/Ey Ave., Suite 106 Meridian, lD 83642 cd{tiTRucItoil collrRAcr Date: June_,2017 Amount $124,788 00 Dcscription: (Nane qnd locotion) SURETY: (Narne, legal sdut qnd principol plrce of buf,iness) lndemnity Company of California 17771 Cov€n, Suite 100 lrvine, CA 92614 Thi! doqfilont has imponant legal coruaqucnce3. Consdtalon wilh 8n stlo.ney b e@uragcd with rglPad to its drplcoon or rlodlfcatlm. Any tlr{ular rereEnce lo Contractor, Suety. Ovfior or other perq shall be comldsrld plural wlrclr afpllcablr. AIA Docrmeit A312-2010 cornblrEa trc separ8L bords, a Pedodnanc6 Bond and a PayrEri Bond, into one form. Thl! k nol I slngle comblnod Pe.to.manca ard PeyrrEnl Bond.Project No. 10134.B Five Mile Pathway Segment H2 Construction BOilD Dat€: June_, 2017 (Not e@lier tten Construction Conffact Date) n1n6u ; $124,788.00 Modifications to this Bond: E Nonc E Sec Scction tE COiIIRACIOR AS PRI]{CIPAL SIIREWCompany: (Corporaa Seal) Compaty: Asphall Driveways and Patching Solutions, lnc. lndemnity Company Signature:{-5/^A /\t\ (c ali Seq0 Jenae M , Attorney-ln-Fact S Name@raJtrov ,^.'tlr-Name and Title: Or,gn; q-a- and Title: (Arry additional sigatures appear on the last pge ofthis porrient Bond) (FOR INFORMITION ONLY - Naae, adbess qnd aelephorc) AGEIIT or EROXER: Offi{ER,S REPRESEIIATI/E: Allied Bonding, (Atchilecl, E Eineer or other pqrty:) a subsidiary of Pinnacle Surety SeMces 5605 O\€rland Rd. Boise. lD 83705 Phone 1-800-2573547 jenae@allied-bondng.com lnl AlA Docltisa Att2E - 2OlO. Th. An ric.n tndnlb ot^rd tlct . 5 Bond No. 810987P $ I The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and sssigns to thc Owner to pay for labor, mate als and equipment fumished for use in the performance of the Construction Contract, which is incorporated herein by reference, subject to the following terms. 5 2 lfthc ConEactor prohptly makes paymcnt ofall sums due to Claimants, and defends, indemnifies and holds hamlcss the Owner from claims, demands, licns or suits by any person or entity seeking payment for labor, materials or equipme fumished for use in the p€rformance of the Construction Contract, then the Surety and the Contractor shall have no obligation under this Borld. ! t lfthere is no Owner Default under the Constuction Contmct, the Surety's obligation to the Owner ulder this Bond shall arisc aftcr thc Owner has promplly notified the Contractor and the Surety (at the address described in Section 13) ofclaims, dcmands, liens or suils against the Owner or the Owncr's prop€rty by any person or entity sceking paymcnt for labor, materials or equipment ftmished for use in thc performance ofthe Constnrction Contract and tendcrcd defense ofsuch claims, demands, liens or suits to the Cont-actor rnd lhe Surcty. ! I When the Owner has satisficd the conditions in Sectiol 3, the Surety shall promptly and at the Surcty's expense dcfcnd, indemnip and hold harmlcss thc Owner against a duly tendered claim, demand, lien or suit. $ 5 Thc SuEty's obligarions to a Claimaot undcr this Bo[d shall arise after thc following: ! 5.'l Claimans, who do not have a dir€ct contact with the Contractor,,l havc fumished a wr-ittel notic. ofnon-payment to the Contactor, statiog with substantial accuracy the amoul claimed and the narne of the party to whom the materials were, or equipment was, fumished or supplied or for whom the labor was done or performed, within nioety (90) days after having last prformed labor or las firmished materials or equipmcnt included in the Claim; and, have sent a Claim ro the Surety (at the adrlress described in Section l3). $ 52 Claimants, who are employcd by or have a direcl coltract $,ith lhe Contractor, have sent a Claim to the Surcty (8t the address describ€d in Seclion l3). $ 6 If a notice of non-payment required by Section 5.1.1 is given by the Owner to the ContEctor, that is sufficient to sadsry a Claimant's obligation to fumish a written notice ofnon-payment under Section 5.1.1. ! 7 Whcn a Claimant has satisfied the conditions ofscctions 5.1 or 5.2, whichcver is applicable, the Surcty shall promplly and ar the Surety's cxpcnse take the following actions: ! 7.1 Scnd an answer to thc Claimant, with a copy to th€ Owner, within sixty (60) days aft€r rcceipt ofthe Claim, stating lhe amounrs lhat are urdisputed aod the basis for challenging any amou[ts that ar€ disputed; 8nd ! 72 Pay or arrangc for payment ofany undisputed amounts. 0 ?3 Thc Suety's failure to discharge its obligations under Section 7.1 or Seaion 7.2 sh8.ll nor be deened ro constitute a waivcr ofdefenses the Suety or Contractor may have or acquire as to a Cl8im, excrpt as to undisputed amourrs for which thc surcty aDd clainsnt have reachcd agrccment If, however, the surty faiG to discha4; its obligstions undcr Section 7.1 or Section 7.2, the Sur€ty shall ildcmniry fie Claimant for thc re€sonable atto;Ey's fees thc Claimant incuG thereafter to recover any sums found to be due and owing to the Claima[t. g 8 Thc Surety's total obligation shall not exceed thc amount of this Bond, plus the amount of r€asomble attomey's fces providcd undcr Section 7.3, and the amount ofthis Bond shall be crediied for any payments made in good faith by lhe Sw€ty. $ I Amouns owed by the Owner to the Conractor undcr the Construction Confact shall be used for thc performanccofthc construction contract and ro satisry ctaims, ifany, unde. any consEuction performance bond. By thecontractor frrmishing and lhe owner accepting this Bond, they agree that all fund; eamed by the Contractor in thepcrfomsnc€ ofthc construction contract are dedicated to sarisS obligations ofthe Cort"rior *a su."ty ,ra-o i i,Bond, subject lo thc Owner,s priority ro use the funds for the completiion ofthe work. 6 tnil ala Doclm.otat,t2r -2010. Th. Ahri(.n tndit t or^rchiLcr!. $ l0 The Surety shall not be liable to the Owner, Claimants or others for obligations ofthe Contractor that are unr€lated to the Construction Contract. The Owner shall not be liable for the payment of any costs or expenses of any Claimant under this Bond, and shall have under this Bond no obligation to make payments to, or giv€ noric€ on b€half of, Claimants or otherwise have any obligations to Claimanrs under rhis Bond. 5 lt The Sur€ty hercby waives noticc ofany change, including changes oftime, to the Construction Contract or to rclated subcontBcts, purchase orders and other obligations. $ 12 No suit or action shall be commenced by a Claimaot under this Bond other than in a court ofcompetent jurisdiction in the state in which the projecl thar is rhe subjecl ofthe Construction Cont act is located or after the expiration of one year from the date (l) on which the Claimant sent a Claim to thc Suety puEuant to Section 5.1.2 or 5.2, or (2) on which the lasr labor or servicc was performed by anyone or the last materials or cquipment were fumished by anyone under the Constsuction Contract, whichcver of(l ) or (2) first occurs. Ifthe provisions ofthis Paragraph are void or prohibitcd by law, the minimum period of limitation available to surcties as a dcfense in thejurisdiction offte suit shall be applicable. $ 13 Noticc and Claims to the Sur€ty, thc Owner or the Contractor shall b€ mailed or delivercd to the ad&€ss shown on the page on which lheir signature app.aB. Actual reccipt ofnotice or Claims, however accomplished, shall be sumcient compliance as ofthe date received. $ 1{ When this Bond has been fumished to comply with a statuiory or other legal requirement in the location wherc the consttuction was lo be performed, any provision in this Bond conflicting wirh said statutory or lcgal rcquirement shall bc dcemed deleted hercfrom and provisions conforming to such statutory or other legal requircment shall be deemed incorporated hercin. When so fumished, the intcnt is that this Bond shall be coostrued as a statutory bond and not as a common law bond. $ 15 Upon rrquest by any person or entity appeadng to b€ a potential beneficiary ofthis Bond, the Contractor and Owner shall promptly frrmish a copy ofthis Bond or shall permit a copy to be made. S 16 Ddnldon 5 16,'l Chim. A wrinen statement by thc Claimanr including 8t a minimum:.l the name of tlre Claimant;2 thc name ofthe person for whom the labor was done, or materials or equipment fumished;.3 a copy of the agre€ment or purchase oder pursuant to which labor, matc als or equipment was fumished for use in the performance of the Constuction ConEact;.tl 8 bricfd€scription ofthc labor, materials or cquipment firrnished;.5 the date on which dre Claimant last f,erformed labo. or last frrmished materials or cquipment for use in the performancc ofthe Conslruction ConEact; '6 thc total amount earned by thc Claimanr for labor, matc als or equipmcnt fumished as ofthe date of the Claim;.7 the totsl amount ofprevious payments received by thc Claimant; and.8 the total amount due ard unpaid to the Claimant for labor, materials or equipment fumish€d as ofthc date of the Claim. ! 16'2 Clelmlnt An individual or entity having a dircct contract with the Contractor or with a subcontractor ofthe ConlBctor lo fumish labor, materials or equipment for usc in the performance ofthe Construction Contract. The term Claimant also includes any individual or entity that has rightfully assencd a claim under aD applicable mechanic's lien or similat statute against the rEal property upon \,vhich the Pmject is located. The intent ofthii Bond shall be to includc tarithout limitation in the terms "labor, materials or equipment" that psrt ofwater, gas, power, light, heat, oil,gasoline, telcphonc scrvice or rcntal equipment used in the coostructioD co ract, archits;Gi aod effieering' seryices rcquircd for Performance ofthe wort ofthe Contractor and the Contnctor's subcontractors, a;d all od'er itemsfor.which a mechanic's lien may b€ &sserred in thejurisdiaion wherr thc labor, materials or equipment werc fumished. 0 16.3 conatrudio[ contrtct rhe agreement between the owner and contractor identified on the cover page, including all contract Documcnts and all changes made to the agreement and the co,,tracl Documents. 7 lntl AIA Oocom.nt A!,t2n - ZOiO. Th6 ,\rn.ricen tru0n b of Archit cb. ! l6,a Omrr Oftdt Failut! of thc Os,n6, wtich hrs not bGcn rarcdied or waivd to pay the Contaqtor 8s rrquircd undar thc CoDstudion Cootrrcl or to pqform 8nd complcL or coDply with lhc olicr rDlrcriol tcrEs ofttc Coastus-tion Cortracl 0 lC.5 Con!*f oocuttrnta, All the documats thrl comprisc the agrccment betwccn the Own€r Erd Coni'actor. ! lT lfthis Bond is is$tcd fq rn agrEcrncnt b€twesn a Cootrastor and subcontEclor, thr tErm Cotrtactor in this Bond shsll b. dr.rucd to bc Subcootaclor rnd the tlrm Owncr shsll bc dcemcd to be Contractot. ! lE ModificrtioB ro this bond ars as follows: None (spe b providcd belov lor ddirioral sigrgtures of od&d patties, olrgr than ,hose qpoing on rhe cover ge.) CO{TR^CTOR AS Pf,ITICIPAL SURETYCoupany; (Corporae &ol) Compary (Corpqare Seol) Signerc: Nrmc snd Titlc: Addrqs Signature: Namc and Titlc; Address CAlrTlOf : Y--ou .hould .lgn ao odgln l AA Conm Oocunrnt, on wtbh thb t xt.pfa.E h REo. Ar ortetr!.t -u! Odslrarg- rU nol b onaculd. lart ll^ OoqrnaAltt -rOtO. Th. ^rdic.. hdta d^rctf.lr. 8 POWER OF ATTORNEY FOR OEVELOPERS SURETY AND INOEMNITY COITIPANY INDEMNITY COMPANY OF CALIFORNIA PO Box 19725, lRVlNE, CA92623 (949)263-3300 KNOWALL BY THESE PRESENTShal except as expressly limited, DEVELOPERS SURETYAND INDEMNITY COI!4PANY and lNDElt4NlTY COMPANY 0F CALIFORNIA, do eadr hereby make, co.sttute and appoinlr "'Jennifer Grenrood, Karyl Richter, Jenae Sexton, jointly or severally"' presenls, are horeby ralifed and coniinned. AND INDEMNITY COMPANY and INDEMNITY ColtlPANY 0F CALIFoRNIA, eflective as o, January lst 2008. RESOLVED, hal a combination of any tno of he Chaiman of he Board, he Presidenl Ere@tve McePresident, Senior VicePresideit or any Vice President of he to atlest he exedlion of any such Po$/er of Allorney; RESoLVED, FURTHER, that the signatures olsuch ollicers may be affixed loanysuch Poyver olAttomey orto any certiricate relating hereto bytacsimile, and any such or cfitlact of suretyship to wfiich il is att€ched. lN WITNESS WHEREoF, oEVELoPERS SURETYANo INoEMNITY CoMPANY and INoEMNITY CoMPANY 0F CALIFORNIA ha'/e severally caused hese presents to be sEned by lheii respecilive offlers and aflested by heir respeclive Sedelary or Assistant Sedetary his 6h day of February 2017. Bv, Mad( Lansdon, VicePresidenl -...';r-.?1l,iilti,;a:5i D:o !;i,;lrliiTs8y ocr 5 1967 State of Califomia County of orange A nolary public or other officer compleling lhis certificate verifes only the idenlity ofthe individualwho signed the document lo which this cerlifcale is attached, and not the truthfulness,, or valadi of lhal document. 6,2011 before me,Lucille Raymoid. Nolary Public0n personally appeared H{elnsdtNh rd I't otrr Ofi6. Danid Yqnq and l\,lark Lansdon IUCIttE RAYrcXD Committidl , A[t9a5 ttot ryPu8ic. Cdfanh on,|f. Coutlty Comm. Piace Notary SealAbove E Nrm{s) ol s'qd(s) who pro'/ed to me on he basis ol salisfactory evidence to b€ he person(s) who6e name(s) is/arc subscribed to he vrihin insbumenl and acknoudedged to me hat he/sheJbey executed he same in his/her,{heir auhorized capacily(aes), and lhat by his,tor/heir signaturc(s) on he instrument $e person(s), or he entty upon b€fialf of whidr he person(s)act€d, executed lhe inslrument. I certity under PENALTY 0F PERJURY under the laws of he State of Catifornia hat he foregcing paragraph js true and coared. WITNESS my hand and offcial seal Signalure Lu Notary Public CERTIFICATE ThE UNdEBigNEd, AS S€CTEtAry OT ASS|SIANI SEC'EIATY Of OEVELOPERS SURETYAND INDEMNITY COMPANY Or INDEMNITY COMPANY OF CALIFORNIA, dOES hCrEbY said corporalions sel fo.h in lhe Pou/er ol Atlomey are in fo.ce as of the dale of U s Cedif.at€. thb C€diicate is oxoqrted in he City of lryioe, Cdifomia.ta 2&( *, J-t,^r,a |z,ol >C/eBy o oct 5 r067 ATS-1002 (02/17) Assistant Oaniel Young, Senior Vice-P.esider'l //7+< ,ACORD" 06t28t2017 THIS CERTIFICATE IS ISSUEO AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDEO BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTA T: It the cedificalo holdo. is an AODITIONAL INSUREO, the policy(ies) must b€ endorsed. lf SUBROGATION lS WAIVED, subject to the torms and conditions of lhe policy, certain policios may ftrquire an endoBement. A statement on this certificate does not conler rights to tho certificate holder in liou ofsuch ondoFernsnt(s). l hilin E 2A8)466 2465 (208)466-247 1 dwhitiog@wwdealinsurance.comrD 83651, Ohio Security lnsurance C 24482 INSURED Asphalt Driveways & Patching Solulions LLC PO Box 702 Nampa lD 83653- CERTIFICATE OF LIABILITY INSURANCE COVERAGES CERTIFICATE NUMBER REVISION NUMBER CERTIFI CANCELLATION At001375 Faxr (000)000-0000 @ 1988-2014 ACORO CORPORATTON. A rights reserved. The ACORO name and logo are registered marks ofACORD t THIS ]S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSUREO NAMEO ABOVE FOR THE POLICY PERIOO INDICATEO. NOTWTHSTANDING ANY REOUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WTIICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUEJECT TO ALL THE TERMS, EXCLUSIONS AND COND]TIONS OF SUCH POL CIES LIMITS SHOIIN MAY HAVE BEEN REDUCED BY PA]DCLAIMS LtMtlsIN EACH OCCURRENCE DAMAGE TO RENTED MED EXP lAnv one b€rsonl 1000,000 15,000 s 5 s 1,000,000 PERSONAL A ADVIN.]t'RY $ 1,000,000 GFNFFAI AGGRFGATF PRODLJCTS. COMP/OP AGG 2,000,000 $ 2,000,000 COMMERCIAL GENERAL LIAAILLTY L]MIT JECT x x x 'LAGG LOC 8KS57830227 5 COMBINED S NGLE LIMIT BOO LY NJURY (P6r percon) BOO LY NJURY (Per acqdenl) x RETENTCN S xxtl OED OCCUR CLAIMS.I\'ADEEXCESS LIAB x us057830227 02t22t2417 r 2,000,000 I AGGREGATE 02t22t2018 I EACH OCCt]RRENCE 1,000,000 WORKERS CO PET{SATION AND EMPLOYERS' !IABILITY ANY PROPRIETORTPARTNER'€XECUT \'€ OFFICERA,IEUBER EXCLUOEO? S EL ]SEASE,'AEI,iP DESCRDnON OF OTERAIIONST LOCATIONS TVEHICIES (ACORD r0r Add'r'o.rl R.m.rr3 Sch.d Project #10134.8 C'ty of Mendran rs an addrtional rnsured per CC 88 10 form ul., fr.y b..tt ch.d it fiorespr.. is rcqut.dl Waiver of Subrogation applies. SHOULDANYOF THEABOVE DESCRIBEO POLICIES BE CANCELLEO BEFORE THE EXPIRATION DATE THEREOF, NOTICE wILL BE DELIVERED !N ACCORDANCE WTH THE POLICY PROVISIONS, t0 83642, Clty Of Mendaan 33 E Broadway Ave Meridian q*"itrAUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) WW DealAgency lnc 917 2nd St Soulh Nampa o2t22t2u7 bzt22t2o1a a, ,rtr^o. I o""ro AUTOMOBILE LIABILITY l- o", ourni l err omreo f J screoureoIAUTos L l AUTos NON,OWNEDI ] HIREDAIJTOS L ] AIjIos s 1i 5 36129Idaho State Insurance FundAsphalt Driveways & Patching Solutions LLC PO Box 702 Nampa, ID 83653-0702 Farm Insurance Brokerage Co Inc PO Box 4848 Pocatello, ID 83205-4848 59 (208) 232-7914 06/28/2017 DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE INSURER(S) AFFORDING COVERAGE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). INSURED PRODUCER (A/C, No, Ext):PHONE (A/C, No):FAX E-MAILADDRESS: NAME:CONTACT INSURER B : INSURER A : NAIC # INSURER C : INSURER D : INSURER E : INSURER F : 500,000 100,000 100,000 X 01/01/201803/04/2017657419 34 LOCJECT OCCUR PRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: CLAIMS-MADE COMMERCIAL GENERAL LIABILITY GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)LIMITS $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-TORY LIMITSWC STATU-WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?(Mandatory in NH) DESCRIPTION OF OPERATIONS belowIf yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE NON-OWNEDHIRED AUTOS SCHEDULEDALL OWNED ANY AUTO AUTOMOBILE LIABILITY Y / N AUTOS AUTOSAUTOS $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSR REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Purchasing Department D SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2010/05)© 1988-2010 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD City of Meridian Attn: Finance 33 E Broadway Ave Ste 106 Meridian, ID 83642 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A Payment and Performance Bonds Received (Date): Rating: A Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final $124,788 Mike Barton If yes, has policy been purchased? Construction Contractor - Asphalt Driveways & Patching / Consultant - CTA Architects III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 1 5200 93401 10134.b TASK ORDER RFP / RFQ BID VII. TASK ORDER SELECTION (Project Manager to Complete) 7/5/2017 Award based on Low Bid Highest Ranked Vendor Selected VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved July 6, 2017 I. PROJECT INFORMATION 6/28/2017 2/28/2018 FY18 7/6/2017 Parks & Rec Five Mile Pathway Segment H2 Construction V. BASIS OF AWARD 6/28/2017 July 5, 2017 IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION N/A N/A N/A N/A Existing 024626-c-4 1/31/2018 Page 1 Memo To: C. Jay Coles, City Clerk, From: Keith Watts, Purchasing Manager CC: Mike Barton/PM Date: 07/06/2017 Re: July 11 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the July 11 th City Council Consent Agenda for Council’s consideration. Approval of Award of Bid and Agreement to Asphalt Driveways & Patching for the FIVE MILE PATHWAY SEGMENT H2 CONSTRUCTION project for a Not-To- Exceed amount of $124,788.00. Recommended Council Action: Award of Bid and Approval of Agreement to ASPHALT DRIVEWAYS & PATCHING for the Not-To-Exceed amount of $124,788.00 and authorize Purchasing Manager to sign the Purchase Order for the Not-to-Exceed amount of $124,788.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 4L PROJECT NUMBER: "WN1111111"1114 Approval for Finance to Pay Vendor Payments of $762,729.50 MEETING NOTES M" APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP & MABEL'S LABELS repairs to MPR Date Received Stamp 30.00 01 General Fund AMIE ROSE Per Diem, A. Rose, GFOA Intermediate Gov Acctg Class, Minnea 224.00 01 General Fund BILL SCHULER Reimburse, W. Schuler, Education Assist, BSU, Comm BA 981.00 01 General Fund BLUE CROSS OF IDAHO July 2017 Blue Cross Insurance 340,153.47 01 General Fund BOE - Boise Office Equipment XPN547404, Additional Copies 5/22/17-6/21/17 136.00 01 General Fund BPA HEALTH, INC.EAP, July 2017, 490 Employees 1,451.52 01 General Fund BREAD & CIRCUS LLC Fouth of July Band Performance 300.00 01 General Fund CDW GOVERNMENT CradlePnt ECM Prime 1 yr 105.00 01 General Fund CDW GOVERNMENT CraldePnt 350 M2M Gateway VZW NOWIFI - Qty 2 900.00 01 General Fund CENTURYLINK Kleiner Park, Home Court, PD DSL, Centrex Phone Lines, 6/17 865.90 01 General Fund CHARLIE BUTTERFIELD Per Diem, Charlie Butterfield, Managing Disciplinary Challen 224.00 01 General Fund CINTAS FIRST AID & SAFETY Refill med cabinet, breakroom at City Hall 68.94 01 General Fund COSTCO WHOLESALE MEMBERSHIP Exec. Business Membership Renewal, 000111856311444, FY2017 180.00 01 General Fund CUSTOM GLASS, INC.Repair to front door at City Hall 262.50 01 General Fund DELTA DENTAL PLAN OF IDAHO Delta Dental, July 2017, #0133-0000 23,920.20 01 General Fund DG NURSERY & TURF sod for Heroes Park - qty 2,400 sq ft 624.00 01 General Fund DONE RITE TREE CO.tree pruning at Bear Creek Park - qty 1 Maple 250.00 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO 220/Lightbulbs for St. 2, Qty 60 151.87 01 General Fund ETC INSTITUTE 17-0227, Community Survey Final Report 1,850.00 01 General Fund EVENT RENT 2017 adult sports Summer Fun Fastpitch tents 5/26-5/29/17 914.00 01 General Fund EVENT RENT MAC Dairy Days Art Show Canopy Rental, 6/23/17-6/24/17 2,108.00 01 General Fund EVENT RENT Rentals for City Picnic 2017 283.26 01 General Fund FASTENAL COMPANY bit drivers for Lanark Parks Shop - qty 2 9.10 01 General Fund FRAMEWORK MEETINGS AND DESTINATIONS Bill Nary, registration, Idaho Hertiage Conf.,85.00 01 General Fund GENESIS MILAM Reimbursement, Parking, G. Milam, AIC Conference, Boise ID, 29.00 01 General Fund GOVERNMENT FINANCE OFFICERS AS Todd Lavoie, webinar training, Cloud Tech. & Financial Trans 170.00 01 General Fund GOVERNMENT FINANCE OFFICERS AS Todd Lavoie, webinar training, Financial Policies ($85)85.00 01 General Fund GREAT BAIT Fourth of July Band Performance 300.00 01 General Fund GRIZZLY SPORTS shifter for Kleiner mule #1 repair - qty 1 35.38 01 General Fund HOME DEPOT CREDIT SERVICES Blower, tape, glue, caulk, screws, hinges, door stops 271.11 Date: 7/6/17 11:52:05 AM Page: 1 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund HOME DEPOT CREDIT SERVICES glue & brushes for Generations Plaza plaque repairs x 6 14.82 01 General Fund HSBC (COSTCO) BUSINESS SERVICE #7003-7319-1000-5018, Costco, June 2017 2,292.57 01 General Fund IDAHO BUSINESS REVIEW 1 yr 52 wk Publication-IBR 10/7/17-10/6/18 187.74 01 General Fund IDAHO POWER ID Power - Fire Department June 2017 2,318.12 01 General Fund IDASEW, LLC 220/apply & remove patches, rank, hem pants 84.25 01 General Fund INTERMOUNTAIN GAS 098-162-3000-8 Intermountain Gas June 2017 1,981.15 01 General Fund JACOB SIMON Per Diem, J. Simon, Hostage Negotiations Certification - Pha 448.50 01 General Fund JEFF FULLER Per Diem, J. Fuller, Hostage Negotiations Certification - Ph 448.50 01 General Fund JODI ST-MARTIN Reimbursement, Parking, J. St Martin, AIC Conference, Boise 19.50 01 General Fund KEVIN FEDRIZZI Expense Report, K. Fedrizzi, Myers-Briggs Type Indicator Cou 230.95 01 General Fund LAERDAL MEDICAL CORP 220/5 Heartsaver 1st aid & 5 BLS instruct manuals 462.20 01 General Fund LEVEL 3 COMMUNICATIONS, LLC.Level 3 Communications, June 2017, 268238-5 1,053.48 01 General Fund M.D. WILLIS, INC.17-0014, Stenographic Services - June 2017 3,200.00 01 General Fund MASTER ROOTER PLUMBING 220/Pump sump at St. 1 & Training Tower, 3 storm drains 750.00 01 General Fund MASTER ROOTER PLUMBING 220/Pump sump at St. 5, one storm drain 300.00 01 General Fund MASTER ROOTER PLUMBING 220/pump sumps at St. 2, 3 storm drains 450.00 01 General Fund MASTER ROOTER PLUMBING 220/Pump sumps at St. 3, 2 ID Box's & 2 storm drains 600.00 01 General Fund MASTER ROOTER PLUMBING 220/Pump sumps at ST. 4, 2 storm drains 375.00 01 General Fund MASTERCARD MC Pay City#4, #3673, 6/28/17 Statement 278.08 01 General Fund MASTERCARD MC Pay City#6, #0945, 6/28/17 Statement 389.95 01 General Fund MASTERCARD MC Pay City#7, #0999, 6/28/17 Statement 60.12 01 General Fund MASTERCARD MC Pay Clerks, #3582, 6/28/17 Statement 886.50 01 General Fund MASTERCARD MC Pay Com-Dev, #4558, 6/28/17 Statement 1,287.18 01 General Fund MASTERCARD MC Pay Fire#2, #8720, 6/28/17 Statement 163.23 01 General Fund MASTERCARD MC Pay Fire#3, #8738, 6/28/17 Statement 685.35 01 General Fund MASTERCARD MC Pay Fire#4, #8746, 6/28/17 Statement 768.06 01 General Fund MASTERCARD MC Pay HR, #3590, 6/28/17 Statement 1,261.82 01 General Fund MASTERCARD MC Pay Legal, #0523, 6/28/17 Statement 230.47 01 General Fund MASTERCARD MC Pay Mayor #1, #8654, 6/28/17 Statement 52.50 01 General Fund MASTERCARD MC Pay Mayor #2, #8662, 6/28/17 Statement 74.35 01 General Fund MASTERCARD MC Pay Mayor #3, #8670, 6/28/17 Statement 985.57 01 General Fund MASTERCARD MC Pay Parks#1, #4525, 6/28/17 Statement 1,302.46 01 General Fund MASTERCARD MC Pay Parks#2, #3725, 6/28/17 Statement 1,392.67 01 General Fund MASTERCARD MC Pay PD#1, #8555, 6/28/17 Statement 12.00 01 General Fund MASTERCARD MC Pay PD#2, #8563, 6/28/17 Statement 1,439.00 Date: 7/6/17 11:52:05 AM Page: 2 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MASTERCARD MC Pay PD#3, #8571, 6/28/17 Statement 780.00 01 General Fund MASTERCARD MC Pay PD#4, #8589, 6/28/17 Statement 404.07 01 General Fund MASTERCARD MC Pay PD#5, #8597, 6/28/17 Statement 621.76 01 General Fund MASTERCARD MC Pay PD#6, #8605, 6/28/17 Statement 1,886.64 01 General Fund MASTERCARD MC Pay PD#7, #8613, 6/28/17 Statement 194.46 01 General Fund MINUTEMAN, INC.Evidence Keys - Qty 5 17.75 01 General Fund MINUTEMAN, INC.Homecourt building keys for maintenance staff - qty 2 4.50 01 General Fund MINUTEMAN, INC.key for Kleiner golf cart - qty 1 3.50 01 General Fund MOTION & FLOW CONTROL PRODUCTS banjo fitting & bushing for Kleiner Park - qty 2 20.51 01 General Fund MOTION & FLOW CONTROL PRODUCTS fittings for Settlers splash pad - qty 40 99.06 01 General Fund MOTIONS DANCE STUDIO instructor fee - DairyDaysParadeDanceCamp 6/19-6/23/17 x 10 288.00 01 General Fund MOTIONS DANCE STUDIO instructor fee - Princess Dance Camp 6/12-6/15/17 x 5 100.00 01 General Fund NATIONAL TESTING NETWORK 220/NTN Membership FF Recruitment Services/testing 3/1/17-3/ 1,500.00 01 General Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance July 2017 688.00 01 General Fund NEW YORK LIFE INSURANCE COMPANY New York Life Insurance - July 2017 843.31 01 General Fund OVERHEAD DOOR COMPANY 220/garage door repairs at St. 1, 2 & 4 2,029.00 01 General Fund OVERHEAD DOOR COMPANY 220/ST 4 garage door repair, damage from engine 756.50 01 General Fund PACIFIC BACKFLOW backflow preventer repairs at Bear Creek Park 132.00 01 General Fund PACIFIC BACKFLOW backflow preventer repairs at Kleiner Park 171.00 01 General Fund RICOH USA, INC C86173707-lease 7-1-31-17 plus addt'l pages 562.69 01 General Fund ROBERT SIMISON Reimbursement, Parking, R. Simison, AIC Conference, Boise ID 24.50 01 General Fund ROCK PLACING CO, LLC lava rock for Heroes Park - qty 2,480 lbs 99.20 01 General Fund ROCK PLACING CO, LLC lava rock for Heroes Park - qty 940 lbs 37.60 01 General Fund SIMPLE RUCKUS Fourth of July Band Performance & Sound Tech 1,300.00 01 General Fund SIMPLEX GRINNELL 17-0136, Quarlerly test/spection City Hall Jan-Mar & Apr-Jun 310.90 01 General Fund SOUTHEASTERN SECURITY CONSULTANTS, INC. background testing for contracted staff & volunteers x 20 370.00 01 General Fund ST. LUKE'S HEALTH SOLUTIONS Wellness Day cooking demo June 2017 350.00 01 General Fund SUNROC CORPORATION road mix for Heroes Park - qty 31.94 tn 433.58 01 General Fund SYNCB/AMAZON 220/7th Edition, Kirk's fire Investigation Book 109.22 01 General Fund SYNCB/AMAZON Office Supplies-cabinet organizer, badge holders, TOPS pads 83.45 01 General Fund TECHNI CHEM CORPORATION Plumbing filters and treatment 155.83 01 General Fund TRC IRRIGATION REMOTES receiver card repair 380.00 01 General Fund TREASURE VALLEY TENNIS ASSOCIATION instructor fee - Tennis 6/6-6/15/17 - qty 47 1,203.20 Date: 7/6/17 11:52:05 AM Page: 3 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund UNIFORMS 2 GEAR 17-0345, Armor Vests to Replace Expired Vests - Qty 29 11,154.00 01 General Fund UNITED HERITAGE INSURANCE 02065-001, July 2017 Premiums 13,047.47 01 General Fund UNITED HERITAGE INSURANCE United Heritage, Voluntary Insurance, July 2017 4,296.44 01 General Fund VARSITY FACILITY SERVICES 17-0126, Janitorial Service thru 6/15/17 14,861.88 01 General Fund VCI AUDIO ENTERTAINMENT Movie Night Audio Visual Services 2,600.00 01 General Fund VICTORY GREENS topsoil for Heroes Park - qty 5 104.75 01 General Fund VICTORY GREENS topsoil for Heroes Park turf rehab project - qty 5 104.75 01 General Fund WAXIE SANITARY SUPPLY 17-0111, 2 cases of Purell 142.25 01 General Fund WESTERN LABORATORIES, INC.tree tissue samples testing 5/18-5/19/17 370.00 01 General Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Insurance July 2017 5,388.70 01 General Fund YOUNG REMBRANDTS instructor fee-Elem Draw, Apps & Video Games 6/12-16/17 x 9 516.00 Total 01 General Fund 472,000.81 07 Impact Fund IDAHO POWER CO WO# 27486001, Install CT Package for Hillsdale Park 778.00 07 Impact Fund STEPHANIE INMAN 17-0306 pay #1 services-Reta Huskey Park sigs thru 6/21/17 8,100.00 07 Impact Fund STEPHANIE INMAN 17-0307 pay #1 svcs - K Bird Legacy Park signs thru 6/21/17 8,425.00 Total 07 Impact Fund 17,303.00 20 Grant Fund governmental JUB ENGINEERS 17-0220, CDBG Slum & Blight Assessment, Serv 6/4/17-7/1/17 4,129.00 20 Grant Fund governmental WEST ADA SCHOOL DIST 17-0288, Reimbursement for CDBG Meridian Elem Picnic Shelter 8,491.90 Total 20 Grant Fund governmental 12,620.90 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS PE stamp for Garrick 40.00 60 Enterprise Fund ANALYTICAL LABORATORIES INC.Analytical Contract Service, Water Testing May 2017 3,572.00 60 Enterprise Fund ANTHONY GARCIA & ALYSSA MCDONALD Refund, 2404092803, Wat/Sew/Trash, 2474 W State St, Customer 58.06 60 Enterprise Fund BASALITE CONCRETE PRODUCTS Grounds Maintenance, Supplies for replacement Retaining Wal 63.76 60 Enterprise Fund BASALITE CONCRETE PRODUCTS Replacement of Retaining Wall, Cap Grey Blck Qty8 63.76 60 Enterprise Fund BLUE CROSS OF IDAHO July 2017 Blue Cross Insurance 106,301.37 60 Enterprise Fund BPA HEALTH, INC.EAP, July 2017, 490 Employees 400.68 Date: 7/6/17 11:52:05 AM Page: 4 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund BROWN & CALDWELL 16-0248,WRRF Headworks Upgrade/Odor Control, 1/27/17-2/23/17 16,115.25 60 Enterprise Fund BROWN & CALDWELL 17-0118,WRRF Facility Plan Update FY2017, 4/28-5/25/17 10,611.75 60 Enterprise Fund CAREER UNIFORMS Hat for Jackson Allen 12.95 60 Enterprise Fund CAREER UNIFORMS Logo put on shirts for Ryan Powers 35.70 60 Enterprise Fund CAREER UNIFORMS Navy Blue polo with City Logo 14.95 60 Enterprise Fund CAREER UNIFORMS Polo Shirt for D. Stacey & S. Hulbert 43.90 60 Enterprise Fund CENTURYLINK Kleiner Park, Home Court, PD DSL, Centrex Phone Lines, 6/17 648.77 60 Enterprise Fund CITY OF BOISE Fermentation volatile fatty acids test 900.00 60 Enterprise Fund COASTLINE EQUIPMENT COMPANY 2014 John Deere 310SK Backhoe Service & Maintenance 888.95 60 Enterprise Fund COLBY D. BERTALOTTO Refund, 4601011002, Wat/Sew/Trash, 3291 S Arno Ave, Customer 31.03 60 Enterprise Fund CSS GROUP Digline Translore Monthly Service Fee 5/1 to 5/31/17 185.00 60 Enterprise Fund D & B SUPPLY Bypass Lopper, Leaf Rake Handle Qty 3 59.97 60 Enterprise Fund DELTA DENTAL PLAN OF IDAHO Delta Dental, July 2017, #0133-0000 6,302.40 60 Enterprise Fund FASTENAL COMPANY Black Cable Ties Qty 200 40.18 60 Enterprise Fund FASTENAL COMPANY Blue Tensile Cable Ties Qty 200 92.44 60 Enterprise Fund FASTENAL COMPANY HCS 3/4inch 10x2 FHNC 3/4inch Qty 75 49.29 60 Enterprise Fund FASTENAL COMPANY Mach Lift Eye 3/4inch Qty 2 16.23 60 Enterprise Fund FASTENAL COMPANY Misc bolts 11.85 60 Enterprise Fund FASTENAL COMPANY Nitrile gloves-sizes sm & med; aerosol glass cleaner;135.22 60 Enterprise Fund FASTENAL COMPANY Parts to install additional speed bumps for traffic control 77.00 60 Enterprise Fund FASTENAL COMPANY SawzallBlades, SocketAdapt, Blk Med Marker, Blk Fine Qty 6 60.06 60 Enterprise Fund FASTENAL COMPANY SS Meter Washers Qty 350 1,024.10 60 Enterprise Fund FASTENAL COMPANY threaded rod 9.95 60 Enterprise Fund FERGUSON ENTERPRISES INC.G-NL Brch PC Qty 1 60.68 60 Enterprise Fund FERGUSON ENTERPRISES INC.Hose coupling w/internal strainer Qty 2 618.34 60 Enterprise Fund FERGUSON ENTERPRISES INC.LF 2x6 BRS Nip GBL Qty 1 31.04 60 Enterprise Fund FISHER SCIENTIFIC FIA reagent, graduated cylinders, filter paper & sodium 2,093.56 60 Enterprise Fund FISHER SCIENTIFIC Safety wash bottles 27.64 60 Enterprise Fund GENTLEMAN FARMER Mowing of Vacant Prop Water Treatment Fac.650.00 60 Enterprise Fund GRANT MECHANICAL, INC Labor to troubleshoot boiler issues at N. Black Cat lift 212.50 60 Enterprise Fund GUARD PRODUCTS INC Return of Bid Bond for Bid# PW-1744-10743.A.RB, Contractor S 1,706.40 60 Enterprise Fund HACH COMPANY FIA reagent & column for NOx method 307.87 60 Enterprise Fund HACH COMPANY Sample cell 298.89 Date: 7/6/17 11:52:05 AM Page: 5 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund HD SUPPLY WATERWORKS Repair Materials, 3/4inch Brass Coupling Qty 10 208.30 60 Enterprise Fund HD SUPPLY WATERWORKS Repair Supplies, Threaded Brass Plugs, Qty 7 35.13 60 Enterprise Fund HD SUPPLY WATERWORKS Union Brass, Valve Brass, Ball Valve, Coupling Qty 5 588.78 60 Enterprise Fund HSBC (COSTCO) BUSINESS SERVICE #7003-7319-1000-5018, Costco, June 2017 426.92 60 Enterprise Fund INTERMOUNTAIN GAS 098-162-3000-8 Intermountain Gas June 2017 8,069.55 60 Enterprise Fund IRWA Dues & Licensing 545.00 60 Enterprise Fund JAYNE PRODUCTS INC Return of Bid Bond for Bid# PW-1744-10743.A.RB, Contractor S 1,210.00 60 Enterprise Fund JERRY & DONNA EHLERS Refund, 3510015503,Wat/Sew/Trash, 1805 E Overland Rd Bldg 55 114.61 60 Enterprise Fund JUB ENGINEERS 15-0390,Water Main Ext.,Amity/Locust, service as of 6/3/17 1,258.00 60 Enterprise Fund JUB ENGINEERS 16-0125, Sewer Master Plan, design services 4/30-6/3 2017 23,412.70 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Parts to repair screw pump gear box, influent 941.79 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Stock bearings 93.56 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018 QLPE Svcs 5/1-31/17 The Oaks S Sub#6-4 sheets 1,040.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018 QLPE Svcs 5/1-31/17-Kentucky Villas Revised-1 sheet 260.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018 QLPE Svcs-5/1-31/17 Avebury Sub-2 sheets 520.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018 QLPE Svcs-5/1-31/17 Bainbridge Sub#5-3 sheets 780.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018 QLPE Svcs-5/1-31/17 Linder Rd Apts.-1 sheet 260.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018 QLPE Svcs-5/1-31/17 Paramount#33-1 sheet 260.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018 QLPE Svcs-5/1-31/17 S. Hillsdale, E.Amity & E Hill 780.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018 QLPE Svcs-5/1-31/17 Vicenza#5 2 sheets 520.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018 QLPE Svcs-5/1-31/17-Hills Century Farm Com#1-2 sheet 520.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018 QLPE Svcs-5/1-31/17-TM Sub#2-3 sheets 780.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018-QLPE Svcs 5/1-31/17-Hill's Century Farm#6-4sheets 1,040.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018-QLPE Svcs-5/1-31/17-Paisley Meadows#2-3 sheets 780.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018-QLPE Svcs-5/1-31/17-TM Crossing Bldg3-1 sheets 260.00 60 Enterprise Fund KELLER ASSOCIATES, INC.17-0018-QLPE Svcs-5/1-31/17-Vicenza#6-3 sheets 780.00 60 Enterprise Fund KELLER ASSOCIATES, INC.ComDev-Kim-QLPE Svcs-5/1-31/17-Rainier Villas#2-2 sheets 520.00 Date: 7/6/17 11:52:05 AM Page: 6 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund MASTER ROOTER PLUMBING Sewer Main Replacement-E.Williams, Pumping service 6/15/17 295.00 60 Enterprise Fund MASTERCARD MC Pay Water, #3624, 6/28/17 Statement 1,538.01 60 Enterprise Fund MASTERCARD MC Pay WW, #8548, 6/28/17 Statement 1,176.41 60 Enterprise Fund MASTERCARD MC PW #1, #8639, 6/28/2017 Statement -214.57 60 Enterprise Fund MASTERCARD MC PW #2, #8647, 6/28/2017 Statement -19.67 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Chemically resistant PVC hose 22.19 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Part for porta-power 5.96 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Part to fix leaking valve on camel hydrocleaner C16390 6.21 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Parts for porta-power 254.92 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Hydraulic filter hastings 26.26 60 Enterprise Fund MURRAYSMITH INC 16-0249, Water Master Plan, Services through 5/31/17 387.00 60 Enterprise Fund MURRAYSMITH INC 17-0091, Water Main Ext. W Amity Rd & Linder, Thru 5/31/17 19,186.00 60 Enterprise Fund MURRAYSMITH INC 17-0141, Water Master Plan 2017 update Ph2, serv thru5/31/17 2,584.00 60 Enterprise Fund MURRAYSMITH INC 17-0173,Water Main Rep.Sewer Ext,Pine/Meridian, thru 5/31/17 10,998.00 60 Enterprise Fund MURRAYSMITH INC 17-0184, Water System Model Support, Serv Thru 5/31/2017 278.00 60 Enterprise Fund NAPA AUTO PARTS Gloss white spray paint for CCTV Van 1 C16415 7.58 60 Enterprise Fund NAPA AUTO PARTS Parts to replace burned outside marker lights & rear 22.19 60 Enterprise Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance July 2017 128.00 60 Enterprise Fund NELSON TINNEY Refund, 2485010603, Wat/Sew/Trash, 3036 W Sheryl Dr, Custome 352.74 60 Enterprise Fund NORM & KAREN THOMAS Refund, 0580110202, Wat/Sew/Trash, 429 E Almos St, Both Owne 84.12 60 Enterprise Fund NORTHWEST POWER SYSTEMS, INC Labor & materials for semi-annual inspection of Kohler 812.65 60 Enterprise Fund NORTHWEST POWER SYSTEMS, INC Labor & supplies for semi-annual inspection of MQ mobile 939.80 60 Enterprise Fund NORTHWEST POWER SYSTEMS, INC Labor & supplies to perform semi-annual inspection on Onan 759.40 60 Enterprise Fund NORTHWEST POWER SYSTEMS, INC Labor for semi-annual & two hour load bank on back up power 579.00 60 Enterprise Fund NORTHWEST POWER SYSTEMS, INC Labor for semi-annual inspection & two hour load bank on 579.00 60 Enterprise Fund NORTHWEST POWER SYSTEMS, INC Labor for semi-annual inspection of back up power system 302.00 60 Enterprise Fund NORTHWEST POWER SYSTEMS, INC Labor to perform semi-annual inspection & two hour load bank 579.00 Date: 7/6/17 11:52:05 AM Page: 7 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OFFICE DEPOT, INC.Lab poster for WRRF tours & public education 52.49 60 Enterprise Fund PLATT Replacement Light Blubs 32 Watts - Qty 15 31.20 60 Enterprise Fund RAYMOND & AMANDA BOWYER Refund, 0525030902, Wat/Sew/Trash, 5013 N Morning Dew Ave, C 88.72 60 Enterprise Fund RODDA PAINT COMPANY Brown Masking painting paper Qty 12 13.80 60 Enterprise Fund RODDA PAINT COMPANY Safe release tape, Brown masking paper Qty 22 63.84 60 Enterprise Fund SCHINDLER ELEVATOR CORP Labor & supplies for Lab elevator communication error 537.63 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Mobilization & traffic control signs for PW Week Poop Scoot 181.50 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC Adapter & reducer bushings 43.89 60 Enterprise Fund STAR CRANE & RIGGING Labor for crane service on mixer 1, digester 5 490.00 60 Enterprise Fund SYNCB/AMAZON Temp Monitor, used for PW employees safety in the field 129.00 60 Enterprise Fund SYNCB/AMAZON Wireless Headset Bundle with Ring Alert Qty 1 245.02 60 Enterprise Fund SYNCB/AMAZON Wireless Phone Accesory, Pod Ring Detector Qty 1 23.09 60 Enterprise Fund TESTAMERICA Quarterly biosoilds test 875.50 60 Enterprise Fund THE UPS STORE Shipping to return flash lights 20.06 60 Enterprise Fund UNITED HERITAGE INSURANCE 02065-001, July 2017 Premiums 3,762.22 60 Enterprise Fund UNITED HERITAGE INSURANCE United Heritage, Voluntary Insurance, July 2017 706.43 60 Enterprise Fund VALERIE J. MCELRATH Refund, 1515070205, Wat/Sew/Trash, 1894 W Claire Dr, Custome 91.28 60 Enterprise Fund VALLEY STORAGE 17-0337, Sewer Easement Contract Obligation, Relocate Stored 5,000.00 60 Enterprise Fund VARSITY FACILITY SERVICES 17-0126, Janitorial Service thru 6/15/17 1,665.21 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 272508216-00001 Water/WW Modems FY2017 - 5/24/17-6/23/17 10.44 60 Enterprise Fund WESTERN STATES EQUIPMENT CO Fuel filter for equipment 19.68 60 Enterprise Fund WESTERN STATES EQUIPMENT CO Labor & parts for front-end loader repair 1,105.91 60 Enterprise Fund WHITNEY DICKMAN Refund, 3074500208, Wat/Sew/Trash, 145 SW 8th Ave, Customer 33.65 60 Enterprise Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Insurance July 2017 2,507.55 60 Enterprise Fund WW GRAINGER, INC Dye tracer-yellow/green & red 292.72 60 Enterprise Fund WW GRAINGER, INC Parts to rebuild pump end on spare pump, air gap water 43.83 60 Enterprise Fund XEROX CORPORATION - PASADENA LX7-658362 monthly copier lease for May 2017 plus 168.33 60 Enterprise Fund XEROX CORPORATION - PASADENA MX4-741080, Copier Monthly Lease 5/17 & Additional Copies 586.29 Total 60 Enterprise Fund 260,804.79 Date: 7/6/17 11:52:05 AM Page: 8 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount Report Total 762,729.50 Date: 7/6/17 11:52:05 AM Page: 9 Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 6A PROJECT NUMBER: ITEM TITLE: Valley Regional Transit Annual Report MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 11, 2017 ITEM TITLE: ITEM NUMBER: PROJECT NUMBER: Compensation Committee Recommendations MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS HUMAN RESOURCES DEPARTMENT MEMORANDUM DATE: 7/11/17 TO: MAYOR DEWEERD AND CITY COUNCIL MEMBERS FROM: MAYOR AND CITY COUNCIL COMPENSATION COMMITTEE CRYSTAL RITCHIE, HUMAN RESOURCES MANAGER RE: REPORT FOR 2017 Pursuant to Meridian City Code 1-6-5 (C) and 1-7-9 (C) a committee of citizens was formed to review compensation of the City’s elected officials for the next two years as required by Idaho Code 50-203. The Committee was comprised of Charlie Rountree, former Meridian City Council member; Gretchen Casserotti, a member of the Meridian Arts Commission; David Ballard, a member of the Meridian Transportation Commission; Martin Schindler, a member of the Meridian Downtown Business Association; Clint Shiflet, a community business leader. Human Resources Manager Crystal Ritchie and Bill Nary, City Attorney participated as staff, non-voting members. The Committee met on two occasions (June 6 and June 29) to discuss the compensation for the City’s elected officials. The Committee reviewed a report prepared by Human Resources of pay wage and benefits of elected officials from select cities around the State and surrounding States; the cities tax levy, the Mayor’s organization chart; the current pay and benefits received by Meridian’s elected officials; past history and changes to pay implemented since 2000; and discussed the methodology and philosophy of the current compensation program for Meridian City employees. The committee discussed a variety of topics and issues related to total compensation. The Committee considered the needs of the community and as well as the recent growth of the City and in the immediate future. The Committee believes that the next two years will likely bring longer hours which in turn mean more meetings, time, and effort for both the Mayor and the City Council. The Committee discussed and considered a long range and a short range method of compensation. The Committee agreed that a long term solution may lack some transparency and that the election cycle review by a citizen’s committee was preferred. The Committee believed that the citizens of Meridian receive “more bang for their buck” with the dedicated Mayor and Council that we currently have. The Committee recognized that the election cycle may bring new elected officials, but the City is still rapidly evolving and greater effort is going to be expected of the City’s elected officials regardless of who is serving in those roles. The Committee also recognized that the level of complexity of the of the matters coming before the City’s elected officials have become more complex and time consuming. The Committee evaluated the 3% merit pool methodology of the City’s general compensation for employees. The Committee felt that the Mayor and Council have done the work that would warrant reward for a job well done and for managing the services of the City to a very high level. The Committee discussed the results of the recent City Survey and was pleased that the results were in line with their perception that the City is run well from the top down and therefore great service to the community is achieved on a daily basis. The Committee also believes that as Meridian continues to grow that it is necessary to attract and keep quality elected officials and reasonable, fair, and comparable compensation with other local and State-wide cities is important. After due consideration the Committee makes the following recommendation to the City Council for elected official’s compensation for 2016 and 2017: o That the Mayor and City Council’s compensation for salaries be increased up to 3% per year for the next two years; and o That would then increase the Mayor’s salary up to $93,685 in 2018 and then up to $96,496 in 2019; and o That would increase the Councilmember’s salary up to $10,300 in 2018 and then up to $10,609 in 2019; and o The Council President would then receive up to $11,330 in 2018 and up to $11,670 in 2019; and o Elected officials shall still continue to receive benefits in the same amount that they currently receive; and The recommendation of the Committee was unanimous. Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 6C PROJECT NUMBER: ITEM TITLE: Journey of Heroes Public Art Installation Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 7A PROJECT NUMBER: ITEM TITLE: Meridian Arts Commission: Budget Amendment for Dairy Days Art Show, Traffic Box Wraps, and Meridian Art Week Not to Exceed $8,280 MEETING NOTES M" APPROIED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Public Works Public Works: Public Works Week Recap and Donation to the Meridian Food Bank MEETING NOTES C Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 9th Annual Public Works Week Susie Deardorff July 11, 2017 9th Annual Public Works Week PWW Committee PWW Events June 3–9, 2017 Saturday, 6/3 Poop Scoot Tuesday, 6/6 Proclamation Wednesday, 6/7 Go with the Flow Tour Thursday, 6/8 EXPO! PWW Community Partners Partners 13 Financial Sponsors 19 Golf Scramble & PWW Participation Sponsors 25 Organizational Contributions (prizes, in-kind) Total Proceeds $9,359 PWW Costs PW Budget •Public Works Advertising, Promotional & Public Education PWW Budget •$5,000 .0001 .01% PWW Community Response “Keep doing what you’re doing :-) ” Poop Scoot Fun Run/Walk “Have been doing this event for 5 years. Thank you for putting it together and making it an enjoyable family morning.” Go with the Flow Tour Wastewater tour remarkable; you all should be proud of your work. I had no idea of everything that goes into the water works. EXPO! Kid friendly, different e.g. We had a blast! What I liked best: The poop gal, Home Depot and hot dogs In case you missed it… Community Benefit •“Public Works Connects Us” –100% of responses received rated the PWW activities as Excellent or Good •“better understanding” •“excellent facilities” •“happy this was available” •“please continue to do this” –Sponsor donations benefit our community Care to Share Program $507.88 Community Recycling Fund $761.82 Meridian Food Bank $2,539.40 Community Support Recipients Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 7C PROJECT NUMBER: ITEM TITLE: Fire Budget Amendment for Mold Remediation at Fire Stations Not to Exceed $69,432 MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 7D PROJECT NUMBER: ITEM TITLE: Police Police: West Ada School District Resource Officer Agreement MEETING NOTES c✓ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS E IDIAN.-=� IDAHO Y.= Pte;' West Ada School District SCHOOL RESOURCE OFFICER AGREEMENT THIS AGREEMENT, entered into by the City of Meridian, a political subdivision of the State of Idaho, hereinafter referred to as "the City of Meridian", and West Ada School District, Meridian, Idaho hereinafter referred to as "the District". WHEREAS, the District desires increased law enforcement from the City, through the Meridian Police Department; and WHEREAS, the City of Meridian and the Meridian Police Department desire to provide increased law enforcement services to the District, through the Meridian Police Department; and WHEREAS, the parties recognize their mutual interest can be furthered through the use of the Neighborhood Contact Officer (NCO) and School Resource Officer (SRO) Program of the Meridian Police Department; NOW, THEREFORE, for and in consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1. This Agreement shall be for the sole benefit of the District and the City and shall not be interpreted to benefit third parties. The relationship of the parties hereto is that of contractor and independent contractor, and it is expressly understood and agreed that each party and their officers, agents, and employees do not in any way, nor for any purpose, become a partner, agent, joint venturer, servant, or employee of the other. 2. The City of Meridian, through the Meridian Police Department, shall provide School Resource Officer services at designated campuses, as referenced in Paragraph 3 below, including, but not limited to: investigating and preventing crimes against persons or property; identifying and arresting violators of state and local laws; filing investigative reports and other required reports or documents; patrolling; and, to a limited extent, maintaining building security, controlling traffic, and enforcing traffic laws. 3. The City of Meridian shall provide one (1) NCO/SRO Sergeant for a single point of contact communication, one (1) Neighborhood Contact Officer at Mountain View High School, one (1) Neighborhood Contact Officer at Meridian High School, one (1) Neighborhood Contact Officer at Rocky Mountain High School, one (1) School Resource Officer at Victory Middle School, one (1) School Resource Officer at Meridian Middle School, one (1) School Resource Officer at Sawtooth Middle School, one (1) School Resource Officer at Lewis and Clark Middle School, one (1) School Resource Officer at Heritage Middle School, and one (1) School Resource Officer to cover Central Academy, Meridian Academy, Crossroads Middle School, and Pathways Middle School. 4. As a member of the school management team, the NCO/SRO shall endeavor to maintain open and regular communication with the assigned school principal and shall positively promote the school, staff, students, and administration to the community. 5. Prior to assignment to a school, NCOs/SROs shall have basic SRO certification, or shall obtain same within one (1) calendar year. NCOs/SROs shall obtain ongoing training pertinent to their assignment, as such training is available. 6. The Meridian Police Chief and the District will determine how the officers performing the duties under this Agreement will be deployed, and the manner in which the services contemplated by the Agreement shall be provided. The Meridian Police Department will communicate to the assigned school principal whenever concerns or problems regarding scheduling, duties, or other items occur. The interiors of buildings will not be patrolled by NCOs/SROs except as is necessary to investigate crimes and apprehend criminal suspects; however, the SROs shall maintain high visibility with students during break and lunch periods. 7. The Meridian Police Chief and his officers shall have the right to exercise due discretion in the performance of this Agreement, including, but not limited to the type, nature, extent, and result of any response or activity undertaken by the Meridian Police Chief and his officers. 8. a. With the exception of paragraph 8(b) below, the conduct of the Meridian Police Chief and his officers will be governed by the Meridian Police Policy Manual (hereinafter "Manual"). In the event that the District's procedures conflict with the procedures set forth in the Manual, the provisions of the Manual 3 shall prevail. The Manual which will be maintained at the Meridian Police Department shall be an integral part of this Agreement and it is incorporated herein as if set forth fully. b. District and Parental Notifications. Notwithstanding any other provisions herein to the contrary, the following procedures shall be used in all instances with regard to notifying the principal and/or a student's parents about the interaction of NCOs/SROs with students: i. When an NCO/SRO interviews a student in the course of investigating a crime, the NCO/SRO shall notify the school principal, or designee, of the fact that an interview with the student was conducted, no later than the end of the school day in which the interview was conducted. ii. In the event that a student is arrested by an NCO/SRO or if the NCO/SRO finds it otherwise necessary to remove the student from school, the NCO/SRO shall immediately notify the principal of the school, or designee. iii. Upon receiving notice of any of the above circumstances from an NCO/SRO, the principal, or his or her designee, shall make reasonable efforts to contact the student's parent or guardian. If contact is made, the principal may tell the parent or guardian of the student that a police officer questioned the student, removed the student from campus, or arrested the student, as the case may be, and may further state that additional information may be obtained by contacting the Meridian Police Department or if another enforcement agency is involved of which the principal is aware the principal may then give the parent or guardian that information. iv. If a student's parent or guardian contacts the principal about interviews conducted by an NCO or SRO, the principal may disclose any information received by the principal from the NCO/SRO and may refer further questions to the Meridian Police Department or the correct law enforcement agency if another law enforcement agency is involved of which the principal is aware. Liability arising from any of the above actions shall be governed by paragraphs 19 and 20 of this Agreement. 9. The City of Meridian shall use ten (10) suitably trained police officers in meeting its obligation herein, each of whom may be physically present at one of the school campuses referenced in Paragraph 3, in accordance with a schedule that is mutually agreeable to the District and the Meridian Police Department. If scheduling conflicts occur causing an NCO/SRO to be off campus during a scheduled on -campus period, efforts will be made to provide prior notice and arrange with the assigned school principal to provide adequate coverage. 10. Meridian police officers providing additional services and police protection under the terms of this Agreement will wear the authorized uniform of the Meridian Police Department. 11. The parties recognize that the District may from time to time adopt policies, procedures, rules, and regulations affecting the conduct of persons present on the campuses referenced in Paragraph 3. To the extent that violation of those policies, procedures, rules, and regulations constitutes a violation of law, W including breach of the peace, or a threat to public health or safety, those policies, procedures, rules, and regulations will be enforced by the Meridian Police Chief and his officers. To the extent that violation of those policies, procedures, rules, and regulations does not constitute a violation of the law, the Meridian Police Department is not required to take law enforcement action and will leave the enforcement thereof to the District. NCOs/SROs shall inform the principal, or his designee, of violations of school policies, procedures, rules or regulations of which he/she has personal knowledge. 12. This Agreement is for a period commencing on or about August 15, 2017, and ending on or about June 5, 2018 in accordance with the Meridian School District Calendar. It is agreed under the terms of this Agreement that the NCOs/SROs shall commence the duties set forth herein one (1) week prior to the first day of classes in August 2017, and will complete the obligations one (1) day after the last day of classes in June 2018. At the present time, the dates set forth in this section are the anticipated starting and ending dates. However, each party to this agreement recognizes, that as of this date, the start and end dates of the 2017 — 2018 school year are tentative and may be changed, and if there are changes, this Agreement shall incorporate such changes as if set forth fully herein. 13. As consideration for the services provided by the City of Meridian pursuant to the terms of this Agreement, the District shall pay the total sum of $423,516.00 to the City of Meridian in two installments. One-half ($211,758) 6 shall be paid on January 30, 2018, and the balance ($211,758) on or before May 31, 2018. 14. Security for special events will be approved and the City of Meridian compensated as follows: SPECIAL EVENTS a. The District shall provide the Meridian Police Department with a list of special events and scheduled after-school activities for all schools within the city limits of Meridian at which the District is requesting law enforcement officers to be present. The Meridian Police Department shall provide a minimum of two police officers for each event. b. If an event should arise that is not on the original special event list provided by the District, the Community Service Division (CSD) SRO Sergeant shall attempt to provide two law enforcement officers to comply with the request. RECORD OF TIME AND REIMBURSEMENT C. NCOs/SROs who attend a special event at their designated school and/or officers who work at special events at the request of a district school principal shall complete a Meridian Police Department Time Slip for the event and the requesting principal or his/her designee must sign and approve the completed slip. The NCO/SRO and/or officers shall then submit the Meridian Police Department Time Slip to the SRO Sergeant. PAYMENT d. The SRO Sergeant of the Meridian Police Department shall prepare and submit an invoice to the Meridian City Finance Department. The Meridian City Finance Department will invoice the individual school(s) hosting the special event(s) at which NCOs/SROs or other officers worked at the end of each month. The District shall pay one-half (1/2) of the overtime pay due and owing an NCO or SRO who worked at the request of his/her designated school at the NCO's/SROs hourly overtime salary. The District shall pay Meridian Police Department standard overtime for all other required Meridian Police Department Officers. 15. The parties recognize that a school within the District may desire to have the Meridian Police Department provide additional security services for sanctioned school events. This agreement does not govern the provision of such additional security services. Additional security services for school events may be addressed in an addendum to this Agreement or in a separate agreement at a later date. 16. The District agrees to provide officers with adequate office space and suitable desks and chairs for the purpose of this Agreement. 17. It is acknowledged by the parties that City of Meridian personnel acting pursuant to this Agreement are not the employees or agents of the District or schools within the District, but rather, they remain the employees of the City of Meridian. s 18. Law enforcement personnel acting pursuant to this Agreement may be absent from their assigned campuses on holidays observed by the District. 19. In the event the City of Meridian or any of its officers, agents, employees, insurers, or indemnitors have any claim, demand, suit, or judgement asserted against them which arises from acts or omissions of the District, its officers, agents, or employees, the District shall, at its expense, defend and indemnify the City, its officers, agents, employees, insurers, and indemnitors, and hold them harmless in the premises. 20. In the event the District or any of its officers, agents, employees, insurers, or indemnitors have any claim, demand, suit, or judgment asserted against it which arises from acts or omissions of the City of Meridian, its officers, agents, or employees, the City of Meridian shall, at its expense, defend and indemnify District, its officers, agents, employees, insurers, and indemnitor, and hold them harmless in the premises. 21. It is acknowledged by the parties that District personnel acting pursuant to this Agreement are not the employees or agents of the City of Meridian, but rather, they remain the employees of the District. 22. This Agreement may be cancelled by either party for non- conformance or poor performance, on thirty (30) days written notice. If the performance defect is corrected during the thirty (30) day period, this Agreement shall continue in full force and effect. If the City of Meridian terminates this Agreement due to the District's failure to timely correct the default in its performance, the District shall pay to the City of Meridian the consideration set out in Paragraph 13, prorated to reflect the number of school days in which services were actually performed by the City of Meridian. 23. The District Assistant Superintendent of Operations for the school district has the authority to execute this Agreement on behalf of the District; and she/he shall promptly bring this Agreement before said Board of Trustees for its ratification at a regularly scheduled meeting. Idaho. 24. This Agreement shall be interpreted in accordance with the laws of 25. This Agreement constitutes the entire agreement of the parties and all other agreements, oral or written, are included in and merged herein. 26. This Agreement may be modified only by a mutually executed written addendum signed by the Meridian School District Assistant Superintendent of Operations and the Mayor of the City of Meridian. 27. The principal of each school shall, in writing, provide the Meridian Police Chief with a designee to contact in the event the NCO/SRO cannot contact the principal when so required pursuant to this Agreement. 28. Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this Agreement, shall be in writing and be deemed communicated when mailed via the United States mail, addressed as follows: Jeff Lavey Joe Yochum Chief of Police Assistant Superintendent of Operations Meridian Police Department West Ada School District 1401 E. Watertower Ave. 1303 E. Central Drive Meridian, Idaho 83642 Meridian, Idaho 83642 10 Either party may change its address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 29. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. DATED this [!C day of fJvy 2017. NUG US � CITY OF MERIDIAN: BY: 14 Tammy erd Mayor ATTEST: WEST/ADA SCHOOL. DISTRICT: By: Joe YcVhum Assistant Superintendent of Operations By: 1�� � '14 Dr. Phi p Neuhoff Clair of the Board I1 Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Clerk's Office 7E Clerk's Office: Beer and Wine License Contingent Approval for Hard Brock LLC dba Deja Brew Laugh a Latte MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS �pA1ip Idaho State P �S Service Since 1939 4m , y �Q 9T�tzo� ti Colonel Ralph W. Powell C.L. `Butch." Otter Director Governor June 30, 2017 JULRy',�'C E T V ED I A'117 Deja Brew Laugh a Latte CITE" OF C�t; PO Box 1652 CITY CLE K OFFICE Meridian, ID 83642 Re: Building Inspection Issue - Church within 300' Premise # 1A-22101 Dear Licensee: We are in receipt of your application for anew beer and wine license. Based on our inspection you have a church within 300' of your location. Please contact the city and get a letter from them to waive this requirement. We will need a copy of this waiver prior to issuing your new license. If you have any questions, please contact our office at 208-884-7060. Sincerely, Kari Cussins Licensing Specialist Alcohol Beverage Control Bureau Idaho State Police 700 South Stratford Drive, Suite 115 , Meridiani, Idaho 83642.6202 • (208) 884-7060 EQUAL OPPORTUNPTY EMPLOYER �pA1ip Idaho State P �S Service Since 1939 4m , y �Q 9T�tzo� ti Colonel Ralph W. Powell C.L. `Butch." Otter Director Governor June 30, 2017 JULRy',�'C E T V ED I A'117 Deja Brew Laugh a Latte CITE" OF C�t; PO Box 1652 CITY CLE K OFFICE Meridian, ID 83642 Re: Building Inspection Issue - Church within 300' Premise # 1A-22101 Dear Licensee: We are in receipt of your application for anew beer and wine license. Based on our inspection you have a church within 300' of your location. Please contact the city and get a letter from them to waive this requirement. We will need a copy of this waiver prior to issuing your new license. If you have any questions, please contact our office at 208-884-7060. Sincerely, Kari Cussins Licensing Specialist Alcohol Beverage Control Bureau Idaho State Police 700 South Stratford Drive, Suite 115 , Meridiani, Idaho 83642.6202 • (208) 884-7060 EQUAL OPPORTUNPTY EMPLOYER Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 7F PROJECT NUMBER: ITEM TITLE: Mayor's Office and Legal: Proposed Policy for Use of Unmanned Aerial Vehicles (Drones) MEETING NOTES L/ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS DRAFT CITY OF MERIDIAN STANDARD OPERATING POLICY NUMBER 6.2.8 SUBJECT: USE OF UNMANNED AERIAL VEHICLES (DRONES) PURPOSE: To establish policies for the use of City-owned unmanned aircraft, or drones, for purposes that serve the community, benefit Meridian residents and visitors, and protect the privacy and safety of the public. AUTHORITY & RESPONSIBILITY: The following policy shall apply to all City employees and departments in using City-owned drones, with the exception of the Meridian Police Department, to the extent that that department has a specific policy in place for the use of drones by law enforcement officers. Department Directors shall ensure compliance with this policy within their respective departments. POLICY: 1. As needed to perform required job functions, an employee may be authorized by his or her Department Director to use a City drone. All drone operations shall follow the established policies for operating City equipment. 2. Employees must obtain remote pilot certifications from the FAA prior to operating a drone. 3. Employees operating drones must comply in all respects with: all FAA regulations and requirements; all City, State, and Federal laws and regulations; and all state and federal Constitutional guarantees. 4. Pursuant to Idaho Code section 21-213(2)(b), drones may not be used to photograph or otherwise record an individual, without such individual’s written consent, for the purpose of publishing or otherwise publicly disseminating such photograph or recording. 5. Employees shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g. residence, yard, enclosure) and shall take reasonable precautions to avoid inadvertent entry into, or recording images of, areas where there is a reasonable expectation of privacy. 6. Employees may collect information using a drone only while using it for a specifically authorized use and may not use it to conduct personal business of any type. Employees may use drone-collected information only for a specifically authorized purpose. 7. Employees may not use personally-owned drones for City purposes unless specifically requested and approved by the Department Director. Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 7G PROJECT NUMBER: ITEM TITLE: r7� l 7 3 k Mayor's Office and Legal: Ordinance Amending Title 1, Chapter 6, Section 4, Meridian City Code Amending Administrative Assistant Title and Position to Executive Assistant Title and Position MEETING NOTES 91 APPROVEO Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN ORDINANCE NO. ! ` /73 U BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS AN ORDINANCE AMENDING TITLE 1, CHAPTER 6, SECTIONS 4, MERIDIAN CITY CODE, AMENDING ADMINISTRATIVE ASSISTANT TITLE AND POSITION TO EXECUTIVE ASSISTANT TITLE AND POSITION; PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS; the Mayor is the Chief Executive Officer of the City and in that capacity may determine the most efficient and expedient operational needs of the City; and WHEREAS; the Administrative Assistant position has evolved to a more complex position than envisioned when it was created in 2004; and WHEREAS; the City Council as the governing board of the City have a role and responsibility to review the requested changes; and WHEREAS; the organizational changes described below are in the best interest of the City of Meridian; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1: That Title 1, Chapter 6, Section 4 is hereby amended as follows: 1-6-4: ADMINISTRATAIE EXECUTIVE ASSISTANT TO THE MAYOR: A. Executive Assistant Duties and Responsibilities: The executive assistant shall have a job description that is approved by Human Resources. A.B.Administrative Executive Assistant Hiring: The mayor may choose to hire an a,v,:.,:��• * • executive assistant to assist with the duties of the office of the mayor. Such assistant shall serve at the pleasure of the mayor as an at will employee, and removal may be for any reason or no reason, as deemed by the mayor in the best interests of the city. The mayor may select this employee by whatever employment process deemed reasonable by the mayor,with . C "a., inistFative Executive Assistant Salary: Initial salarysalalies, and any salary changes, of the administrative executive assistant shall be set by the mayor, with the eensent of the eity eouneil, and said salary shall be in conformity with the citywide stege compensation program for general employees. Section 2: That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) EXECUTIVE ASSISTANT TO THE MAYOR - TITLE I, CHAPTER 6, SECTION 4 PAGE 1 OF 2 reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED by the City Council of the City of Meridian, Idaho, this j� 7 day of ,�&, 2017. APPROVED by the Mayor of the City of Meridian, Idaho, this day of S V4 32017. O�PtED AU ST APPROVED: 2 city of �E I IAN DTammy de , erd, Mayor Z a� ATTEST: SEAL ,TSR C. by Cole ity Clerk EXECUTIVE ASSISTANT TO THE MAYOR - TITLE 1, CHAPTER 6, SECTION 4 PAGE 2 OF 2 Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 7H PROJECT NUMBER: ITEM TITLE: Continued from July 5, 2017: Resolution No. 17-2018: Adopting the Amended City of Meridian Strategic Plan 2016-2020 MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. I'? — X� BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO ADOPTING THE AMENDED CITY OF MERIDIAN STRATEGIC PLAN 2016-2020. WHEREAS, the City Council of the City of Meridian adopted the City of Meridian Strategic Plan on May 5, 2015 and an amended City of Meridian Strategic Plan on January 12, 2016; WHEREAS, the City of Meridian Strategic Plan 2016-2020 f u r t h e r r e f i n e s a n d amends the City of Meridian Strategic Plan in order to establish aclear vision for the City of Meridian and set appropriate strategic objectives to guide fulfillment of the vision; and WHEREAS, the City of Meridian Strategic Plan 2016-2020 aligns appropriate resources and deployment decisions to achieve the strategic objectives and establishes measures that facilitate attainment of those objectives within the specified time frames; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. The City Council of the City of Meridian hereby adopts the City of Meridian Strategic Plan 2016-2020 as set forth in Exhibit A, attached. 2017. ADOPTED by the City Council of the City of Meridian, Idaho, this 11 day of July, APPROVED by the Mayor ofthe City ofMeridian, Idaho, this [/ day ofJuly, 2017. O AUGUST' QO �� O� otp 2 City of ATTEST: By; / - � lor -1 C.J yColes, ity Clerk APPROVED: Tammy deW r , Mayor RESOLUTION ADOPTING CITY OF MERIDIAN STRATEGIC PLAN 2016-2020 —PAGE 1 OF I Page 1 of 15 City of Meridian Strategic Plan 2016-2020 July ‘17 Adopted: May 5, 2015 Amended: January 12, 2016, July 11, 2017 City of Meridian Amended: July 11, 2017 Strategic Plan Page 2 of 15 Table of Contents Introduction: New Opportunities, New Horizons ............................................................. 3 Strategic Planning: Purpose and Intent ............................................................................... 3 Municipal Organization ....................................................................................................... 4 City Services ............................................................................................................................. 4 Strategic Planning: The Process ....................................................................................... 5 Our Mission .............................................................................................................................. 6 Our Vision. ................................................................................................................................. 6 Our Values. ................................................................................................................................ 7 Alignment: Goal Formulation .................................................................................................. 8 Execution: Strategic Plan Management and Accountability ....................................... 9 Next Steps: Operationalizing the Plan .............................................................................. 10 Tactical Plan Development ............................................................................................. 10 Meridian’s Strategic Plan: Goals and Objectives ........................................................... 11 1. Strategic Growth ......................................................................................................... 11 2. Economic Vibrancy .................................................................................................... 12 3. Responsive Government.......................................................................................... 13 4. Safe, Healthy, and Secure ........................................................................................ 14 5. Arts, Culture, and Recreation ................................................................................ 15 City of Meridian Amended: July 11, 2017 Strategic Plan Page 3 of 15 Introduction: New Opportunities, New Horizons For more than two consecutive decades, the City of Meridian has been the fastest growing City in the State of Idaho. The City’s population tripled between 1990 and 2000 and then doubled again between 2000 and 2008. In 2014, Meridian arguably became the second largest City in the State of Idaho and the 10th fastest growing City in the Nation. Per the recently posted US Census estimates, Meridian’s population was listed at 95,623 for 2016; a 4.5 percent increase rating Meridian among the top 15 fastest growing cities over 50,000 in the nation. In April, the Compass Board adopted population totals for Meridian at 98,300. The City’s population explosion has necessitated the expansion of services, the addition of staff, and the need to better visualize, organize, and plan its future. While growth has been a positive, influencing factor in Meridian’s success, the City must do more to guide growth and the expansion of its services. For the past few years, the City has been conducting surveys of its citizens and employees to gather information regarding its management and planning efforts. These inputs have been a valuable contribution in the development of the City’s Strategic Plan. To truly become the premier place to live, work, and raise a family, the City must be purposeful and visionary in the establishment of financially sound growth goals and the identification of community service expectations. It must then align its fiscal and human resources to achieve those goals. This document endeavors to set, organize, and place a plan into action to accomplish those goals. Strategic Planning: Purpose and Intent Strategic planning is one of the most important responsibilities of the leadership of any organization. It is the activity that establishes a clear vision for the organization and sets appropriate strategic objectives to guide fulfillment of the vision. It also aligns appropriate resources and deployment decisions to achieve the strategic objectives and establishes measures that ensure attainment of those objectives within specified time frames. Like all cities, Meridian is continually faced with a myriad of challenges and opportunities. The demands of growth on budgets, infrastructure, and staffing underscore the need for a comprehensive and clear strategic plan. Because cities must reconcile the needs of a community with a diverse service offering, it is challenging to focus citizens, leaders, and staff in one direction. The role of this strategic plan, therefore, is to provide that focus, facilitate the successful growth of the community, and provide a platform to purposefully advance the City as an organization. City of Meridian Amended: July 11, 2017 Strategic Plan Page 4 of 15 This strategic plan will serve as a roadmap for the City’s success over the next five years. It will also serve as a tool to communicate the City’s intentions to the community, focus the direction of its financial resources and employees, and ensure that short-term goals and objectives are met in a timely fashion to ensure attainment of the City’s overall vision. This plan defines specific results that are to be achieved, outlines a course of action for achieving them, and details measurements to ensure the outcomes of those results. Additionally, this plan will ensure that the most important City priorities are identified, communicated, and achieved with direction and effective planning so that all may know what is expected and how to achieve success. The City will be diligent in focusing its efforts on strategic objectives that it can control and influence within the scope of its mission and vision. The implementation of this plan and the decision making around it will align with the City values. Municipal Organization The City of Meridian lies at the heart of Idaho’s Treasure Valley. Meridian is one of the fastest growing cities in Idaho and it is a magnet for people looking for a family-oriented community in the Intermountain West. A long and vibrant heritage in agriculture has given way to homes and businesses that share a common goal - being part of a diverse and vibrant community that is a great place to work, live, and raise a family. Over the past 25 years, the City has grown substantially. So, too, have its responsibilities, service expectations, and staffing requirements. Today, the City of Meridian is a full service city that contains more than 375 staff members distributed between ten Departments, has an operating budget of more than $90M, and currently serves a population of more than 90,000 residents. This document represents the City of Meridian’s first formalized Strategic Plan. City Services Cities are unique organizations because of the diversity and complexity of their service offerings. Like all cities, Meridian provides many primary services directly to the community while forming partnerships with other governmental units to provide the remainder of services to its citizens. The City of Meridian currently provides the following services directly to the community: City of Meridian Amended: July 11, 2017 Strategic Plan Page 5 of 15 Strategic Planning Team Leader Title Tammy de Weerd Mayor Tom Barry Director of Public Works Bruce Chatterton Director of Community Development Jaycee Holman Director of IT / City Clerk Stacy Kilchenmann Director of Finance Jeff Lavey Chief of Police Bill Nary City Attorney Mark Niemeyer Fire Chief Patti Perkins Director of Human Resources Steve Siddoway Director of Parks & Recreation Robert Simison Mayor’s Chief of Staff • Police • Fire and Medical Response • Land Use, Planning and Building • Parks and Recreation Services • Water • Sewer • Economic Development • Administrative Services Working closely with government and private partners allows citizens to also receive, among other services: • Recycling and trash collection through a franchise agreement • Roads via the Ada County Highway District • Libraries via the Meridian Library District • Pools via the Western Ada Recreation District • Downtown development via the Meridian Development Corporation • Criminal Prosecution Services through the City of Boise Ada County, the State of Idaho, and the Federal Government also directly serve the citizens of Meridian. Strategic Planning: The Process Strategic planning is an iterative but logical process. It involves conducting an environmental scan or SWOT analysis (Strengths, Weaknesses, Opportunities, Threats) of the organization, defining or refining the organization’s mission, vision and value statements, developing goals, establishing objectives, operationalizing and implementing the plan, and monitoring for results. To establish the City’s strategic plan, the City chose Leadership Advisors Group to facilitate its planning process. The City then developed a Strategic Planning Team comprised of the Mayor and the Executive Leadership Team. The Strategic Planning Team is responsible for the development and articulation of the overall direction of the organization. As Chief Elected Officer, the Mayor will be accountable for the performance and administration of the Strategic Plan. City of Meridian Amended: July 11, 2017 Strategic Plan Page 6 of 15 To guide the planning process, the Team was first trained on the Dimensional Strategy® framework. This framework helps leaders to navigate their organization’s complexity to create a unifying, compelling, and achievable strategic plan. Using this framework, the Team participated in an organization-wide Strengths Assessment. The Strengths Assessment helped to measure the City’s planning readiness and overall management strength, as well as identify potential risks during the strategic planning process. Then the Team conducted a SWOT analysis. This analysis was used to identify the key internal and external factors seen as influencing or impacting the City organization. Internal factors (strengths and weaknesses) are controllable by the organization. External factors (opportunities and threats) impact organizations but are not controllable by the organization. From this exercise, the City gained insights that were carried into the strategic planning process. Several Team meetings culminated in the revision of the City’s Mission statement, an update to its Vision statement, and the review and affirmation of its organizational values. Our Mission: We love Meridian; it’s our town and our mission is to cultivate a vibrant community by delivering superior service through committed, equipped employees dedicated to the stewardship of our community’s resources. Our Vision: Where we see ourselves as an organization and community in the future. By 2035, Meridian will be the West’s premier community in which to live, work, and raise a family. • Proactive City policies and well-educated, capable employees will, together, create a compelling economic advantage yielding robust family-wage jobs that will nourish our welcoming, vibrant, and diverse business environment. • Our strategic growth will ensure an orderly development that balances resources and leverages partnerships to create a sustainable and financially viable community. • A flexible and responsive government will ensure that services meet demand with financial prudence and excellence while safeguarding our community’s health and safety . • Community members will enjoy a vibrant downtown and a myriad of diverse arts, cultural, and recreational offerings to have meaningful experiences. City of Meridian Amended: July 11, 2017 Strategic Plan Page 7 of 15 Our Values: The core principles that guide our treatment of one another, our customers, and our decisions. At the City of Meridian, we CARE . That means: • Providing the best Customer Service to our community, colleagues, and partners by listening and responding in a timely, friendly, professional, and solution-oriented manner. • Exemplifying Accountability by understanding our role in the organization, knowing our jobs, and accepting that each of us is responsible for our own work, choices, and actions. Acting as stewards of the community’s resources, our environment, and our relationships. • Showing Respect by being trustworthy and courteous. We honor, accept, and include people with diverse opinions and backgrounds. • Demonstrating continual Excellence through professionalism, going beyond the parameters of our job while being creative, innovative, flexible, and adaptable to multiple needs. Next, the team met with the City Council to discuss the SWOT analysis results, share the mission, vision, and value statements, and brainstorm future strategic initiatives, focus areas, and goals for the City. This strategy session helped the Team narrow the City’s strategic focus areas into five broad categories. By identifying and prioritizing these focus areas, the City has effectually defined the targets into which the City will invest its time, energy, and resources to advance. Strategic Focus Areas Focus Area Description Strategic Growth Good growth fuels a city. Meridian will promote growth that enhances its vision and is family-focused, properly planned, financially viable, and diverse. Economic Vibrancy Jobs make a City vibrant. Meridian will recruit family-wage jobs and promote the growth of existing organizations in employment zones that put work and life together. Responsive Government The successful government of the 21st century is service driven, approachable, and responsive. Meridian will embody those qualities by improving efficiency, enhancing transparency, utilizing technology, and investing in our employees. Safe, Healthy, and Secure For a community to prosper, it must be safe, secure, and healthy. Meridian will invest in activities and services that enhance public safety and community health to build a stronger community and promote the quality of life that its citizens and employees expect. Arts, Culture & Recreation A premier community embraces cultural diversity and promotes an abundant offering of arts, entertainment, and recreational opportunities. Meridian will invest in services, facilities, programs, and partnerships to establish itself as an active and vibrant community that fulfills the diverse cultural and recreational needs of its people. City of Meridian Amended: July 11, 2017 Strategic Plan Page 8 of 15 Department Plans Comprehensive Plan Capital Improvement Plan Economic Development Plan Strategic Plan Alignment: Goal Formulation Three existing plans also played a role in forming this strategic plan. While the strategic plan will be the overarching organizational and community agenda, the plan is informed and enlivened by the City’s Comprehensive Plan, Capital Improvement Plan, and Economic Development Plan. Comprehensive Plan: Establishes the vision for the City’s development future, including key elements such as the land use plan and Area of City Impact. Capital Improvement Plan: Identifies capital projects and equipment purchases, provides a planning schedule, and identifies options for financing the short- range plan (usually five to ten years). Economic Development Plan: Provides targets for attracting, retaining, and expanding businesses in Meridian. The graphic to the right reflects the inter-relationship of the various plans. The other major aspect of the City that must be reconciled to the strategic plan is the City’s budgetary plan. The City’s budget must reflect the strategy. The interchange between the above plans and the new strategic plan is intended to be complementary. In addition to the aforementioned plans and the City Strategic Plan, each Department will need to develop a Department Plan that correlates to the Goals and Objectives of the Citywide Strategic Plan at a tactical/operational level. Since this is the first strategic plan for the City of Meridian, the connection to the City’s budget will be done via existing and future Department Plans. This means that, as each Department refreshes its plan, the focus areas and goals established within this strategic plan will be evident in the Department’s budget. City of Meridian Amended: July 11, 2017 Strategic Plan Page 9 of 15 Execution: Strategic Plan Management and Accountability A plan poorly implemented is like having no plan at all. As part of the City’s strategic planning process, the Strategic Planning Team identified and invited several key staff members from each of their Departments to participate in a Change Management workshop. The purpose behind the workshop was to prepare and train key staff on managing change - in this case, providing staff the perspectives and tools to help implement the Strategic Plan. The responsibility for the development and execution of the City’s Strategic Plan is vested with the Mayor. Since the Strategic Plan represents the core agenda of the organization, it is incumbent upon the Mayor to oversee its development and shepherd its execution. Now that the Plan has been developed, the administration of the Plan and the accountability for its execution are paramount. To guide those two aspects (administration and execution), the following set of responsibilities has been developed: This Plan is intended to transcend changes in the political environment. Organizational constancy is critical in maintaining momentum and achieving the desired results. However, it is important to recognize that major changes in elected leadership, City Council composition or modification to Council policies, strategies, plans, budget initiatives, etc., may impact the content, implementation, and successful attainment of this Strategic Plan. While this Plan itself serves as a guide that describes the strategic and tactical activities of the City of Meridian, the measure of success for the City in its strategic pursuits will be marked by the goal achievement contained in the Plan. Just as important will be the extent to which the City reviews and updates its strategic plan based on changing conditions and circumstances. In the end, strategic planning is a process, not an event, and it is that process that will define and ensure a competitive and purposeful organization. Frequency Activity Responsible Party Reporting Audience Quarterly Review strategic goal measurements and execution progress Mayor City Leadership Team Semi - Annually Execution progress report Mayor City Council Annually Review and refine the strategic plan Mayor City Council and the City Leadership Team Annually Review and refine Department plans Department Directors Departments and Mayor City of Meridian Amended: July 11, 2017 Strategic Plan Page 10 of 15 Next Steps: Operationalizing the Plan Tactical Plan Development The first phase of the City’s approach to developing its strategic plan involved conducting an environmental scan, aligning its mission, vision, and values statements, organizing its resource inputs, developing strategic focus areas, and identifying key goals and objectives to align and advance the City’s resources toward the pursuit of its vision. What must follow is the development of Department-level tactical plans which align and support the City’s Strategic Plan. These tactical plans will need to define the activities, resources, timeframes, and costs required to advance the identified objectives in the City’s Strategic Plan. Performance measures and routine performance audits will ensure that each Department is appropriately engaged and aligned in advancing the City’s vision. TACTIC : Tactic #: Title of the Tactic GOAL RELEVANCE : Insert Goal Title This Tactic Supports SUPPORTING OBJECTIVE : Insert Objective Title This Tactic Supports Priority: Select between 1=Highest and 5=Lowest Estimated Cost: Select Between $=Lowest and $$$$$=Highest Anticipated Start Date: Identify Start Date Completion Date : Identify Completion Date Lead Staff: Insert Tactic Lead Support Staff: Insert Support Groups(s)/Individual(s) External Support: Identify Those Outside Your Division/Department Required To Advance The Tactic. Tactical Summary: Insert Brief Tactical Summary Here. Activities: List All Activities Required to Complete This Tactic in Logical/Chronological Order Below: a) b) c) d) e) f) Performance Measure(s): List all Performance Measures to be Used. a) b) Status Update: Provide status updates here. Example Tactical Summary City of Meridian Amended: July 11, 2017 Strategic Plan Page 11 of 15 Meridian’s Strategic Plan: Goals and Objectives 1. Strategic Growth Good growth fuels a city. Meridian will promote growth that enhances its vision and is family-focused, properly planned, financially viable, and diverse. Goals: A. Facilitate the development and growth of Meridian’s downtown culminating in a strong and diverse community core. 1. Reinvigorate the Destination Downtown plan by gaining broad, strong support and positioning the plan for implementation. 2. Evaluate and, if appropriate, expand the Urban Renewal District. Complete 3. Reform the Meridian Development Corporation to maximize its use in developing downtown. Remove B. Create a growth management system to foster the growth goals of the City in alignment with the Comprehensive Plan. 1. Define and articulate the City’s growth goals. 2. Identify priority growth areas and incentivize growth and development. 3. Complete rezoning in targeted growth areas to direct types of development in alignment with the City’s growth goals. 4. Promote and guide desired growth with investments in infrastructure and services ahead of growth. 5. Develop and implement a sustainable growth management system that includes the Fiscal Impact Model to inform service levels, staffing, and General/ Enterprise Fund impacts. C. Preserve and protect land use and zoning plans to promote certainty and predictability for future development within the adopted Area of City Impact. 1. Codify established Area of City Impact boundaries. 2. Align land use plan with the City’s growth goals. 3. Identify and preserve land(s) for interactive, educational, agricultural-based destination(s). D. Develop and sustain the connections that shape and serve our community. 1. Promote a Master Mobility Plan, ensuring that residents and visitors have safe and efficient mobility options. City of Meridian Amended: July 11, 2017 Strategic Plan Page 12 of 15 2. Economic Vibrancy Jobs make a City vibrant. Meridian will recruit family-wage jobs and promote the growth of existing organizations in employment zones that put work and life together. Goals: A. Influence the location and retention of family-wage jobs in close proximity to where people live. 1. Identify, develop, and utilize the tools needed for successful attraction and retention of jobs. 2. Develop and maintain the broad spectrum of partnerships needed to cultivate diverse businesses and jobs. 3. Promote job growth by identifying and attracting businesses in technology, agricultural science and technology, health sciences, animal sciences, and food production. 4. Create a variety of housing options, open spaces, and amenities in order to provide living choices for a diverse workforce. B. Partner with others to develop a qualified workforce that meets the needs of targeted industries. 1. Promote opportunities for and access to entry level and advanced education for targeted industries. 2. Promote cultural and workforce diversity. C. Promote a diverse and sustainable economy. 1. Identify targets and gaps in available goods and services. 2. Promote identified special business districts. 3. Pursue key catalyst projects. City of Meridian Amended: July 11, 2017 Strategic Plan Page 13 of 15 3. Responsive Government The successful government of the 21st century is service driven, approachable, and responsive. Meridian will embody those qualities by improving efficiency, enhancing transparency, utilizing technology, and investing in our employees. Goals: A. Elevate the engagement of the community with local government. 1. Evaluate and define the objectives of, and adapt new strategies to elevate participation in, City activities. 2. Improve citizen access to government. 3. Develop partnerships allowing the City to become an access point to other government. B. Establish a comprehensive workforce development and retention program for the City. 1. Develop a cost effective and competitive benefit plan. 2. Identify position specific training needs. 3. Develop a succession planning program. 4. Develop an employee engagement program. 5. Develop and maintain a competitive compensation program that enables quality recruitment and rewards and encourages high performance. C. Ensure flexibility, adaptability, and resiliency of government during times of crisis and recovery. 1. Develop a local Incident Management Team to respond during and after times of community crisis. 2. Fully deploy and adequately train staff to meet all objectives of the City of Meridian Continuity of Operations Plan (COOP). 3. Develop and implement technological and communications contingency plans and programs for continuity of City operations. D. Improve operational efficiency and organizational excellence. 1. Align resources, systems, and employees to meet strategic objectives and priorities. 2. Develop and deploy a City-wide performance measurement, monitoring, and reporting program. 3. Develop and deploy a City-wide continuous improvement program. 4. Evaluate the need for centralized, professional administrative and operational oversight for City functions. Remove E. Enhance transparency and decision-making of City government. 1. Establish clearly defined roles and responsibilities of City leadership up to and including Elected Officials. Complete 2. Conduct a priorities-of-government exercise to identify community expectations and desired level of service standards. Merge with 3.E.4. 3. Align community programs, City policies/ordinances, and staffing resources based on community expectations and desired level of service. 4. Institute a priority-based budget system to meet adopted level of service expectations. Combined with 3.E.2. City of Meridian Amended: July 11, 2017 Strategic Plan Page 14 of 15 4. Safe, Healthy, and Secure For a community to prosper it must be safe, secure, and healthy. Meridian will invest in activities and services that enhance public safety and community health to build a stronger community and promote the quality of life that its citizens and employees expect. Goals: A. Establish Meridian as a premier safe community. 1. Use industry standards and benchmarks to develop and communicate the Safety Profile of Meridian. 2. Set targets, identify gaps, and deploy programs and services that elevate the Safety Profile to achieve the desired targets. 3. Align City ordinances, codes, policies, and resources based on the adopted Safety Profile. 4. Identify gaps and deploy programs and services that enhance the ability of people to move safely within and through the community. 5. Become among the Top 100 “Safest Cities” nationally the Safest City in Idaho regardless of size . B. Establish Meridian as a premier healthy community. 1. Use industry standards and benchmarks to develop and communicate the Health Profile of Meridian. 2. Set targets, identify gaps, and deploy programs and services that elevate the Health Profile to achieve the desired targets. 3. Align City ordinances, codes, policies, and resources based on the adopted Health Profile. 4. Build and maintain a broad spectrum of partnerships to create a healthy community and improve access to health care services. 5. Become among the Top 100 “Healthiest Cities” nationally. C. Promote and advance social services that strengthen the socio-economic well-being of the community. 1. Define the educational, financial, food, shelter, personal preparedness, and personal security environment (“Socio-Economic Profile”) within the community. 2. Set targets and identify gaps in programs and services to elevate the Socio- Economic Profile of the community. 3. Build and maintain a broad spectrum of partnerships to create a secure community and improve the education of and access to social and support services. 4. Deploy programs and services that address social and support services deficiencies. Remove 5. Align City ordinances, codes, policies, and resources based on the adopted Socio- Economic Profile. D. Establish a comprehensive Health and Safety Program for the City of Meridian. 1. Develop a comprehensive Risk Management program inclusive of risk identification, mitigation, safety audits, training, and proper resourcing. 2. Develop a comprehensive family-focused Health and Wellness Program for City employees. E. Advance sustainable and environmentally healthy practices throughout the City. 1. Promote green building designs, practices, and materials that improve indoor air quality and overall health. Remove 2. Develop sustainability initiatives in the areas of water conservation, recycling, and energy efficiency. 3. Promote community based eco-sustainable programs, projects, and services. City of Meridian Amended: July 11, 2017 Strategic Plan Page 15 of 15 5. Arts, Culture, and Recreation A premier community embraces cultural diversity and promotes an abundant offering of arts, entertainment, and recreational opportunities. Meridian will invest in services, facilities, programs, and partnerships to establish itself as an active and vibrant community that fulfills the diverse cultural and recreational needs of its people. Goals: A. Spur development of quality, regionally significant facilities for recreation and entertainment in Meridian. 1. Establish partnerships that foster development of mixed or single use facilities for performing arts and conferences. 2. Identify desired public sports facilities or complexes and establish partnerships that foster their development. 3. Evaluate available tools for financing recreation and entertainment facilities. 4. Foster development of Discovery Parks that uniquely blend arts, entertainment, and culture. B. Develop, maintain, and foster a portfolio of activities and events that serve the diverse needs of the citizens of Meridian. 1. Determine, attract, promote, and maintain a “signature” event for the City. Remove 2. Determine the viability of and, if feasible, develop a “farmers market.” Complete 3. Foster development of vibrant downtown entertainment options to meet the needs of various generations. 4. Set targets, identify gaps, and deploy programs, activities, and events that provide family-centered recreational opportunities. C. Foster the infusion of arts in our community. 1. Research and identify a catalog of long-term funding mechanisms and contributors for supporting arts and culture. 2. Develop a plan to infuse art in public spaces. 3. Connect to the artisan community and promote the education of utilitarian art forms and their historical significance/value in our community. Meridian Growth Goals Scope / Tasks / Tactics Introduction The City has an established Strategic Plan Goal to create a growth management system that fosters growth goals in alignment with the Comprehensive Plan. In order to create a growth management system, and growth goals, a vision needs to be established and/or re -affirmed across disciplines and departments. This effort cannot be accomplished with in-house resources; consultant help is needed. Background Over the past several years there has been unprecedented growth in Meridian. Strategic Plan Objective 1.B.1 calls for the City to define and articulate the City's growth goals going forward, not just react to proposed growth. Having a unified vision for what the City should look like in 10, 25 and 50 years is key to achieving growth goals. Consultant Tasks/Scope There are several tasks that an outside consultant could help the City in achieving this objective. First, the City has several existing plans and growth -related policies that need to be analyzed and brought into alignment. A consultant would gather and inventory existing plans (including funding plans), studies and policies related to growth and growth goals. They would undertake a SWOT analysis and market analysis while evaluating the plans/policies for consistency and feasibility. Next (or first), the consultant would engage City leaders, stakeholders, agencies and service providers, as well as some members of the community (public) to understand what their growth vision is for the City in the near, mid and long-term. During interviews, the consultant would discuss potential alternative futures and impacts. This information would then be synthesized and summarized and compared to existing, adopted plans, policies and procedures. The consultant would most likely also research other City's Growth Management Plans (ie — Bismarck) to get ideas and a framework for the Report. This information would then be used to compile a report, including recommendations for updates to plans, studies and policies. It is anticipated that the report will influence the Comprehensive Plan update that is currently scheduled for 2020/2021, including elements like: Future Land Uses, Transportation, Phasing of Services, Sustainability, Incentives and Disincentives and Zoning/Re-zoning. This Report and associated growth management strategy could then be "marketed" or publicized to appropriate groups. The above listed tasks would be done in conjunction and consultation with City Staff. The study area includes all of Meridian's Area of City Impact. Conclusion This project should inform or even be done in conjunction with an update to the City's Comprehensive Plan (last major update was 2011). Does Council want to accelerate the Comprehensive Plan Update to correspond with this project, delay the kick-off of this Strategic Plan Objective, or proceed with this project in FY2018 as currently proposed? MERIDIAN RURAL FIRE PROTECTION DISTRICT Chairman: Terry Leighton Treasurer: Clair Bowman Secretary: Marvin Ward July 10, 2017 To: Mayor Tammy de Weerd Meridian City Council We, the Commissioners of the Meridian Rural Fire Protection District, hereby offer to the City of Meridian the following in the effort to build and staff Fire Station #6 by the fall of 2018: - To pay for employee wages and benefits, as well as start-up operational costs, for up to 12 firefighters at a cost not to exceed $1,500,000, to begin on August 21St, 2017 and end on September 30th, 2018 Chas an Terry Leight n Meridian Rural Fire Protection District Commissi6her 33 E. Bro_ d wv:Ave qle� 210, Meridian, 11) 836112 'hone, 208-888 a123 -S Fax 21)8-895-99 90 Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 8 PROJECT NUMBER: ITEM TITLE: Future Meeting Topics MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE; E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 11, 2017 ITEM NUMBER: 9 PROJECT NUMBER: ITEM TITLE: Executive Session per Idaho State Code 74-206(1)(e): To consider preliminary negotiations involving matters of trade or commerce in which the governing body is in competition with governing bodies in other states or nations; and 74-206(1) (f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. 6,OHILl 7' 7 P� MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS