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2017-06-19 Budget WorkshopMeridian City Council Meeting Agenda Monday, June 19, 2017 – Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. 1. BUDGET WORKSHOP AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Monday, June 19, 2017 at 8:00 AM 1. Roll-Call Attendance X Anne Little Roberts X Joe Borton X Ty Palmer X Keith Bird __X____Genesis Milam __X___ Luke Cavener X Mayor Tammy de Weerd 2. Adoption of the Agenda Adopted 3. City of Meridian FY2018 Budget Presentation Workshop Adjourned at 1:06pm SPECIAL CITY COUNCIL MEETING Meridian City Council - Budget Workshop June 19, 2017 A Budget Workshop meeting of the Meridian City Council was called to order at 8:00 p.m., Monday, June 19, 2017, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Genesis Milam, Ty Palmer, Luke Cavener, Joe Borton and Anne Little Roberts Item 1: Roll-call Attendance: Roll call. X_ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X_ Keith Bird __X__ Genesis Milam __X__ Lucas Cavener _X Mayor Tammy de Weerd De Weerd: Welcome to all that are sitting in the room or tuned in online. For the record it is, Monday, June 19th. We will start with roll call attendance. Item 2: Adoption of the Agenda Adopted De Weerd: Item No. 2 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we adopt the agenda as published. Borton: Second. De Weerd: I have a motion and a second to adopt the agenda as published. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 3: City of Meridian FY2018 Budget Presentation Workshop De Weerd: Item 3 is our budget presentation. So, I will turn this over to Todd and Jenny. Fields: Hey, Madam Mayor, Council Members. In front of you I handed out a packet of budget changes. This is a summary of what has changed since the delivery of the budget book. So, I'm going to go over some individually with you and we will replace the documents that are currently in your budget book. The first thing that changed was reduction of cell phone expense in the Finance Meridian City Council Budget Workshop June 19, 2017 Page 2 of 83 Department. So, the document that one replaced is in Finance -- in your Finance tab -- Finance summary sheet. De Weerd: It's early. Fields: The next item that changed is in the IT Department we had an increa se in their personnel reclassification enhancement. So, the document that we are going to replace is in the IT tab summary sheet and also the enhancement itself. The next tab we are going to go into is Other Government. There are a couple of changes in here. There is miscellaneous contribution for 500 dollars for the annual (unintelligible) change and we also add back 250 dollars of the annual Downtown Business Association bidder. So, you can see Other Government tab we are going to replace the summary sheet. And the next item that we are going to replace or add is in the Parks Department. Under the parks' tab we added a (unintelligible) enhancement for 32,365 dollars. This is actually now a replacement enhancement (unintelligible). And everything else is under the Important Documents tab. The first item is the (unintelligible) sheet that changed a little bit, because we added back 250 dollars of the annual (unintelligible) after the replacement schedule (unintelligible). The unfunded enhancement and replacement schedule also as listed also changed. We added five (unintelligible) enhancements. That one is (unintelligible). The remaining items are additions to your Supporting Documents tab, those being the IT replacements for upcoming year. It's a graph representation. Following that are the individual departments. (Unintelligible). Lavoie: Well, good morning, everybody. Again, we appreciate you taking some time out to update the budget books accordingly. First of all, I just want to say good morning and welcome to the 2019 budget workshop, day number one. Yes. We would like to say thanks to everybody for all their time. Mayor, thank you for time and efforts today. Council Members. You know, taking time from your busy work life to be here on a Monday morning. So, again, we definitely appreciate the -- all the city staff members that are here in attendance and supporting us and we just want to say thank you for all of the time and hard work that they have put in to developing the book that you have in front of you today. So, our goal today and tomorrow from the executive branch is to inform you, Council, and have as comfortable as possible for this hundred million dollar budget proposal that we have in front of you today. So, our agenda that we are going to present to you is -- first we will develop our -- or provide you the process of how we got here today, what will be presented to you over the next two days and what is needed of you, Council, between today, tomorrow, and July 19th. We are also going to inform you the considerations that we put into this fiscal year 2018 balanced proposal. We are going to provide you an overview of the book itself of the hundred million dollar budget that we have proposed for you. And, then, at the end we will stand for any questions. So, let's get started and see how we got here today, because this will be a review and overview. On February Finance provided each department with their budget draft proposal. In Meridian City Council Budget Workshop June 19, 2017 Page 3 of 83 the month of March you were all involved with our detail based budget meetings that we had in the Finance Department. Again, as a group we all discussed the base budget line items in detail and as a group we left each meeting agreeing that what we had determined with the base budget was so und and fundable for the fiscal year 2018 proposal. In April Finance and HR presented to you the budget roadshow is what we called it where we gave you an overview of compensation benefits and the property tax allocation, allowable property taxes allocations, consideration for you as well. In the month of May the Mayor got the department directors together and we put together a balanced budget proposal, which you have in the front of our book -- or in front of you today. The Mayor facilitated a -- many discussions on how we were going to categorize with tiers the enhancements that were committed to here and at the end of the day what you have up there at your fingertips is the balance proposal after all the discussions that the Mayor had facilitated with the executive branch. So, that means there is a lot of time and effort that was put into this book. Again, I said thank you earlier and I just want to say thank you again to everybody who put this together. It was definitely a team effort. A lot of man hours go into this on an annual basis. So, now that we know how we got here today, we are going to discuss what we have for you over the next two days. Again, departments will be presenting to you what we are calling budget dollars at work. What this represents is we are going to review with you what we have done with the budget dollars for fiscal year 2017 to date. So, we are going to kind of give you a report card of where we are with this year's budget dollars that you provided us this fiscal year. You also have enhancements being presented to you. This year we have 65 enhancements that will be presented to you . All the enhancements are provided to you in the budget book that we provided to you. This year, just like last year, we are going to present funded and unfunded enhancements and what we mean by that is during the May discussions with the Mayor she facilitated with the executive branch, we had to tier and rank all the enhancements, just due to the fact we did not have enough resources to fu nd all the enhancements, so we had to put some enhancements into what we call the unfunded list and that list was provided to you in the budget book. All other quote, unquote, funded items that we are presenting to you are part of the Mayor's 2018 balance d proposal. So, again, those are all -- all enhancements are presented to you in the budget book accordingly and just a reminder, all enhancements, funded or not funded, are (unintelligible) they are not one and they all fall into the strategic focus area s that we as a city have -- or follow. What we will not -- what we will not be presenting in detail are the base budget, the replacements, nor are we going to be presenting to you in detail the personnel reclassification. Base budgets were discussed with you as a Council in the month of March. The replacements were discussed with you with the liaisons, department directors and the Mayor throughout the year or throughout this budget cycle and the personnel reclassifications were, again, discussed with the Mayor and the liaisons and the directors and the HR department for any personnel reclassifications for consideration. So, those will not be presented in detail, but we do encourage questions if you have them. Again, we are going to be presenting the bud get Meridian City Council Budget Workshop June 19, 2017 Page 4 of 83 enhancements in detail. All other items we want to encourage questions from you. That's what we are here for for the next two days. Just wanted to remind you that you will not see those in detail. And the list item that you will see from our departments today is what we are calling the road ahead, kind of a sneak peek of some of the items that you will see in a future fiscal year's budget enhancement request. These items will also be presented to you in the annual CFP when that's presented later this year. But to continue the FY-18 budget process overview, we want to let you, Council, know what we need from you today, tomorrow and by July 19th. We encourage you and want you to ask us questions. We encourage you to ask for requests, clarifications on a nything. You know, we want you to communicate with yourselves and also staff members and that's what we are here for. At the end of the day we need you, Council Members, to feel as comfortable as possible with the budget proposal that we have provided you today. Again, July 19th is the third budget workshop. That's the date that we are trying to balance the budget, so if we can have all questions answered by then that would be, you know, our desired goal from efficiency and effectiveness and that way we can present Council -- Council and citizens about the budget on July 19th. So, now that we have seen the budget process, let's get to what we presented to you in this book of many papers. These are some of the considerations that we put into this book. Following your order, Council, we presented a budget with zero percent on the allowable tax calculation. But we did present to you what the calculations would be if you were to consider giving us -- or presenting to us one percent, two percent, and three percent allowable tax calculation there on the screen. One percent would be about 280,000 dollars or if we take it down to the property tax level for every 100,000 dollars of taxable value of any property owner that would be about 355 -- or 300 -- I apologize -- $3.55 a year. If you go down to three percent, say 142,000 dollars of additional revenue for the city or, again, for every property tax donor that has 100,000 dollars of value that would be about $10.55 a year in additional revenue needs. On estimation -- because these are just estimations. Value could change based on Ada county's assessment value. Again, that's the best number we have at the moment. Another consideration -- other considerations that we put into this book -- we put in a three percent compensation plan for the general employees. As a reminder the fire union is under a union contract and they have their own compensation plan accordingly. That plan is automatically put into place. That one is not up for consideration at this time, so it's automatically embedded in the budget that we provided you. Then the last item that we put in part of the road show is medical benefits, working with our medical provider, our consultant, we are currently looking at a 9.69 percent increase to o ur medical benefits. That has been put into this budget proposal as well. And, again, it has a reminder the thing left -- we were in negotiations for the fire department. The city and the union agreed to let the fire union members leave our benefit plan as of January 1 -- this coming January 1. So, their benefit plan is going to be separate from us going forward, so just as a reminder, their benefit plan is different than ours starting January 1. So, those are the considerations we just wanted to highl ight to you that's inside the budget book that -- that we provided to you and with that Meridian City Council Budget Workshop June 19, 2017 Page 5 of 83 let's look at the big numbers from the top. Total City of Meridian budget proposal that we have provided to you -- a little over 108 million dollars. That's up 27 point -- or 17.62 percent. I will present the three major fund groups, just like this in the next following slide, with General Fund, Community Development, and the Enterprise Fund. Right now we are looking at the total city budget in its entirety. The base budget, a little over 58.63 million, that's up seven percent. Again, the base budget is -- is the second that we in finance really focus on. The base budget represents the cost to the city to deliver the services that we have agreed upon on an annual basis. The base budget will continue to be funded or to be expensed year over year, so this is the base amount of expenses that we have for the city to deliver the services to not only the citizens, but to our employees, our businesses and our business partner. With the base budget discussion, as we continue to see this number increase, because the city is growing daily, we need to also manage our revenue source to match -- or to represent our base budget accordingly as well. We cannot have the base budget grow faster than the revenue sources, so we need to be mindful of revenue calculations, along with our base budget calculation on an annual basis. The first major fund group that we are going to discuss is the General Fund. Again, these next three slides represent total city as a whole. General Fund representing to you is 45 -- 47.5 million dollars. That's up 21 percent year over year. Again, base budget -- we are sitting at 36.6 million dollars for this proposal that we have pres ented to you. Again, the consideration we need is --think about on the base budget as that number grows we need to consider our base, but our base revenue sources for the General Fund, we will discuss that in detail a little bit more. Total replacement is a little over 1.8 million and enhancements 9.1 million accordingly. Again, General Fund will have 40 of the 65 enhancements presented to you. Of the 45 -- I apologize. Of the 40 28 are what we call funded and 12 will be unfunded. So, 12 will be on the unfunded list that we provided you -- or Jenny provided you a couple minutes ago that you put in the back of the book . Again, the items on this unfunded list represent the discussions that the Mayor facilitated with the executive branch to determine which of the enhancements ended up in her balanced proposal which you have today. Again, just because it didn't make -- quote, unquote, make the cut doesn't mean they are not needed, we just had to tier the items, rank the items, discuss the items to determ ine which items in General Fund were going to, quote, unquote, make the cut or make the funded list, as we are calling it, because we had the -- our goal is to deliver you a balanced proposal, what you have in front of you is -- in front of you is a balanced proposal. We just happen to have 12 items -- enhancements that did not make the balanced proposal. There is still a need. We are going to discuss them a little bit later on the list that we gave you. If we were to get one percent, two percent or three percent of the allowable property tax calculation, we have categorized and prioritized those 12 -- 12 items on that list, as well we would propose to you as considerations, if you provided us one percent, two percent, three percent additional revenues and, then, those would be funded at that point if we were to get those additional revenue sources. Again, those items are identified and managed on that unfunded list that we provided you a few minutes Meridian City Council Budget Workshop June 19, 2017 Page 6 of 83 ago. Again, we will get into that a little bit more. I'm probably on day number two. I just want to give you information on how that kind of seemed to be. The next department we are going to look at is the Community Development Department being a little over 3.9 million dollars. Again for fiscal year 2018's budget proposal, base budget is 3.7 million dollars. Total replacements is 8,000 dollars. Total enhancements of 158,000 dollars accordingly. This department will be presenting two enhancements over the next few days for you guys to consider. And the third major reporting fund that we have presented to you in the budget book is the Enterprise Fund. The Enterprise Fund is sitting at 56.9 million dollars. The total proposed budget has 18.2 million as the base budget. Total replacements is 3.1 million. And total enhancements is 35.47 million. As you look at the graphs you will see a majority of the budget dollars are a part of the enhancement, as you will hear from the Enterprise Fund in a few minutes, t he majority of those enhancements are due to the growth and new -- and continuing projects as presented to you in the past. So, many of these projects are in play. Part of the growth. Part of the need. Again, they will present that in more detail and you will see that 63 percent records and enhancements. They will present 23 enhancements to you over the -- in a few minutes. All items presented on their budget are what we call closed funded. They do not have an unfunded list. Everything we have presented to you we believe we can use the fund balance dollars and fiscal year dollars to fund all 23 enhancement requests. So, with that those are the three major funds -- funds that we presented to you and, then, the total city as a whole. I'm going to take a little detour here and show the General Fund in a different view. This is the first year we are going to present the General Fund in this perspective. This is the first year we are going to encourage -- or encounter what we are calling a budget gap. So, the next few dollars -- the next few numbers I show here -- show to you here do not impact fees. The impact fees are a restricted revenue stream with restricted expenses. We are not going to have those values in these dollars as we presented to you. The first thing we are going to start off with is the base budget revenue. We have 37.89 million dollars available to us as a city for fiscal year 2018. Basically we call this your fiscal year 2017 current year revenue dollars. How much we can generate on an annual basis going forward. So, that's your starting point. As we explained to you, your base budget expenses, those are everything -- these are the expenses that you're -- I'm sorry. Borton: On the summary sheet -- the General Fund summary sheet, is that the same figure that's listed here highlighted in yellow or just below in yellow. Lavoie: Councilman Borton, yes, that should be presented to you on your budget summary sheet for the General Fund, top right-hand corner. It should be up there, 37.87 million. That is correct. Thanks for your question. So, we start off with our revenue. We have our base budget expenses. Again, if you want to follow your summary sheet, the base budget expenses represent the total expenses in your base budget or the yellow section. These are the expenses that the General Fund needs on a daily basis to provide the citizens, the Meridian City Council Budget Workshop June 19, 2017 Page 7 of 83 employees, the businesses and business partners the services that we have come -- that we have agreed upon. If you take the expenses from the revenue you end up with 1.2 million dollars, what we call discretionary revenue. Again, discretionary revenue is available for all expenses , other than what we call the base budget. You know, we need to make sure that we get the payroll paid, pay the gas bills, the utility bills. That's what your base budget is there for. Those are the daily services that we provide for citizens. We need to make sure we pay those first. So, once we have discretionary revenue determined , we now need to replace those expenses that prior Council has approved for the General Fund to operate on a daily basis. At some point in time these expenses -- or these items do come up for replacement. These are needs. We need to continue to replace these items, so we can continue the services that we need to offer. So, once we take the replacement expenses out from the discretionary income -- or discretionary revenue, you can see that we have a short fall or it's a budget gap, a little over 550,000. This is where I'm going to take a little detour. As you have heard from me over the last year, I consider the allowable property tax, the cost of doing business, a portion of our revenue source. Again, in my opinion, base budget and replacements, those are the base expenses that your General Fund departments need on a daily basis to provide the services that you expect of us, that the citizens expect of us. So, again, in my opinion the three percent allowable consideration should be based on these numbers, not based on the enhancements that were provided you, but, again, that's just my opinion. If we were to take at least two percent of the property tax calculation that's allowed to us, this would get us a positive -- in a positive decision after paying for all our base expenses and our replacements to provide the services that you expect of us on a daily basis. So, again, something for you to consider. Again, that's just my opinion on how the three percent should be used as part of your cost of doing business. That covers inflation. A good base budget has taken in consideration the inflation, the cost of doing business, the growth. Again, we all know that the city is growing. We are going to be discussing to you some of the growth numbers that we -- we have been seeing and what's in the pipeline. You know what's in the pipeline. You have approved what's in the pipeline. So, again, just something for you to consider as you listen to our discussions over the next two days and how we can use a three percent property tax consideration. New growth revenue. These are the dollars that are above and beyond what we consider our base revenue. So, this is the new revenue that we get from the development. New construction. New annexation. The additional sales tax revenue that the state is going to share with us. The additional liquor sales revenue that the state is going to share with us. So, this is what we call new growth revenue. New growth revenue should be quote, unquote, in my opinion, used for new growth items, i.e., the sixty plus enhancements that are presented to you over the next two days. If you take the enhancements out of the new growth revenue, a little over six million dollars as presented to you, again, a budget gap of 3.8 million. The Mayor worked and facilitated with the executive branch, how are we going to make this gap balance. By looking at what we have available to us we, as the executive branch, are proposing that we use a little Meridian City Council Budget Workshop June 19, 2017 Page 8 of 83 over three million dollars out of our Capital Improvement Fund. Over the years the city has done very well in managing their funds and putting money aside for these type of needs. So, we would like to use three million -- over three million dollars to fund the capital infrastructure request that we presented to you, which is included in the six million and, then, we are also going to generate a little over 900,000 dollars from business partners. So, with that, if you balance it up -- I apologize, a little too soon. If you balance all that, you have a balanced budget proposal in front of you. It's in the summary sheet. So, again, I just wanted to take the time to present the General Fund to you in a different manner, because we do have a budget gap after replacements, which we have not had in the past. We just wanted to present that to you. Again, everything you have is in your book. I know there is a lot of documents. You have all the staff members here for you over the next two days and with that I will stand for any questions on this presentation. If not, we will move on to the next proposal, which is going to be Mr. Chatterton's discussing to you some of the growth factors that we are managing for the city on a daily basis. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Todd, what's the percent of increase on our revenue? Lavoie: Percent of increase? Bird: Yeah. We have a percent of cost on our budget in the General Fund, 21 percent. Lavoie: If you wish to -- well, the percentage of the base revenue will be 17 -- current revenue said zero, because where you're starting off with what we have today. If you allow us to get the three percent, that would be three percent there. If you allow us to consider the new growth revenue, you will be sitting at -- you will be going from 27 million to -- one more up. One more up. With the 2.7 percent -- I apologize, we will go ahead and calculate this for you. Bird: No, don't -- you have to -- Lavoie: We will do 2.7 -- Bird: Get back to me. Lavoie: It's 2.7 million is -- is 37 million. So, we will let you know what that percentage is. Bird: Okay. Thank you. Meridian City Council Budget Workshop June 19, 2017 Page 9 of 83 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Todd -- now this is kind of a small -- Lavoie: I apologize. It's going to be about seven percent. Yeah. About seven percent is -- to go from 37 to -- if you add the 27, it's about seven percent and that's what we call the new growth revenue that was displayed. Again, the three more presented to you consider allowable property tax. I apologize. Milam: On the revenue after replacement, the number in our book is different from the number you had posted and it's not a huge difference, but it's just math. It's different in my -- yours says 549,691 and here it's 550 and some change. Fields: It's just the reduction of the SRO revenue. The number in what Todd presented should have 20,000 plus. Lavoie: So, I apologize, I did not pick up the SR -- SRO contract change of 20,000 dollars. Milam: Okay. Lavoie: If there is no other questions we will move on -- move on to Mr. Chatterton and he will present to you growth and projections. Chatterton: Madam Mayor, Council Members, last year we kind of hit you -- you probably remember that several departments had to hit you with their sense of growth and the growth numbers, that you were like having a couple thrown at you at every presentation. So, our plan this year is I'm going to hit you with a boulder and we will call it good and, hopefully, the muscle memory will be retained throughout the presentation. I chose this particular slide, because those three kids out front, the front statute, that's -- that represents approximately the -- the population growth in Meridian every ten minutes. Actually, that just occurred to me. I haven't done that math, but it wouldn't surprise me. Now, what I'm going to do and what I'm not going to do. What I'm not going to do is give you a comprehensive analysis of the impact of growth on city services . We can do that. If you're interested in such an approach, we can certainly do that. We would need to talk about methodology and agree on what those appropriate ways of assessing that the methodology. There is methodology out there. A lot of cities have done that. But the intent now is just a very quick -- and I do mean quickly, if it's possible, to take a quick look back, our historic growth, look forward in terms of what we are projecting. Talk a little bit about how our city is changing. It's not just an increase of population, but the character and nature of our city will inevitably be changing as well and some of the challenges moving forward beyond that. So, we know -- you saw these slides a couple years ago. I think Meridian City Council Budget Workshop June 19, 2017 Page 10 of 83 Tom Barry presented them. Back in 1920 Meridian was a small township and 1990 fast forward, you know, now 70 years, we had a much more extensive city limit. 2000. 2010. And to accommodate the growth in our city in 2015 we actually had to make the grid bigger. No question that our spatial character as a city has increased greatly and I think it's well known to everybody here that Meridian leads the Treasure Valley in total -- certainty residential growth. That's up there. The green bar represents the data sources of a group called Land Pro Data. They serve the development community and engineering and architecture communities. The green is their own number. I really can't speak to it. It has to do with our sense of what -- of the planned units that are sort of in the pipeline. We have our own, which you get on our -- our dashboard once a month from Community Development. But I think the important ones here are th e dark blue, which are overall permits, and the platted, the light blue. As you can see, in terms of almost any of these -- these measures we tower above the other cities within -- within the Treasure Valley of Canyon and Ada county. Today -- 2017 to date, so dark blue represents actual permits. The gold bar there represents platting. We have -- if there is such a thing, a balance between the two, but still by far the busiest of the Treasure Valley. You notice Kuna coming on, but you also notice that they have a lot of -- a lot more platted and a lot less permitted lots by comparison. So, our trend line -- and just to look at history here for just a second -- clearly with the situation with the recession coming in , you know, starting in 2006, we had that -- that big dip, unlike many other communities around the country and within the Treasure Valley, Meridian did not tank. We still had, by comparison to other jurisdictions, a healthy level of permitting activity and, then, you can see how beginning in 2012 it began to pick up again. So, you can see the trend line heading on up and anyone guess, right, is this a frothy market here locally? Are our dynamics sound? I would tend to believe that even if we do have a bubble nationally that by comparison Meridian will be fairly well off, mostly because of our historical experience, but also because of the natural dynamics of where we are located within -- within the valley. That is we still continue to get our share of whatever growth continues, even if that trend line doesn't continue in the way that you see there. This is really interesting data. Realtor.com took a look at the cities with the highest number of homes built since 2013. We are by far the leader nationally in that. So, 24 percent of the homes in Meridian have been built since 2013. That reflects a young housing stock. It says a lot of great things about our city, because we are going to have a huge chunk by conversion to older cities, of our -- our housing is to code or at least to recent code. So, from a life safety standpoint that, you know, says -- speaks volumes about -- about our community. If you look at number two there, if you can read that, Edmund, Oklahoma, they are ten percent less, they are 24 percent built since 2013. So, we are -- we are heads and tails above even the second place community here. I just thought this was really telling in terms of the growth that we have experienced just really in the last few years. Population projection. I chose 2010 as the baseline, because I wanted -- I didn't want to skew the trend line. So, I chose a number that was also used by the census -- sort of in the middle of the real estate recession. So, that's why I'm using that as a baseline. Meridian City Council Budget Workshop June 19, 2017 Page 11 of 83 So, you can see the increase of 2010, 2020, 2030 and 2040. Between 2010 and 2040 we will be adding -- we are expecting a population of 80,000 people -- almost a hundred percent growth rate. Again, no surprise. This -- this shouldn't surprise anyone in this room. You see the applications that reflect this growth more than anyone. I want to talk about households. We are going to be talking about population, about households, and about employment, basically job holders. Just a word about households. I'm sorry if you can't read that map very well, I wish I had a chance to zoom in on it. Brian McClure prepared the map on the right, which shows persons per household. Number of people on average and occupying dwelling units within each areas of the city and if you could read that you would see that in -- right in our urban core it's right about two and a half right in downtown and as you get to the outskirts you start heading up towards three to -- in north Meridian it's 3.1. Down in the south, 3.2. This is a reflection -- and this is a completely natural phenomena that we are seeing here -- persons per households it typically is lower household in the urban core, with urban housing, and we are getting more of that -- and it's higher in outlying areas where the houses are bigger and the families are bigger as well. Over time, though, our persons per household number will freeze as our population ages. Again, no surprise there. And it also decreases as our community becomes more dense and urbanized, which is happening -- which is happening right now. And we could talk a long time about persons per household -- when there is high persons per household, when it's low, each of those situations create challenges for schools and other services. Boise, for instance, with a population of what -- the average persons per household of 2.4, some areas, you know, around the downtown is closer to two, that actually creates challenges for their school system in terms of where they locate schools, the number of students in each school, and overall funding. So, a good average for Meridian today -- this will change, of course, is -- is right around three persons per household. So, we are looking to add between 2010 and 2040 33,506 households, a growth rate of 120 percent. This is a different type of information. It reflects -- it's an adjustment to your population without looking at persons per household, the number of children involved. It has a lot of implications for -- for law enforcement, for parks, obviously, for schools and many other services that are provided. Finally employment. 2010 we had 23,000 jobs. We are going to be adding 51,000 we project and I don't even want to state that growth rate. That is a huge growth rate in terms of jobs being added within roughly the Meridian limits, especially within our area of impact and it shows that the city will be heading towards a greater balance between households and employment and this has been an aspiration of Meridian for some time and we have been making I think great -- great strides towards that. Future growth areas. So, we talked a little about the numbers, but where are we going to be expanding? Well, planning staff -- the challenge to them -- Brian McClure in particular, to look at three key areas and they are south Meridian, the Ten Mile area, especially headed to the south, and, then, the northwest area. And I will zoom in just a little bit. We have more detailed analysis than what you're seeing here. I didn't want to queue that up, because there could be a whole discussion in and of itself. But the scenarios of the green Meridian City Council Budget Workshop June 19, 2017 Page 12 of 83 shows what we expect -- not project but expect to be growth areas within the next -- developed within the next five years. The tan is ten years. And the pink is 20 years. So, these scenarios are based on historic trends, what we are seeing in terms of current applications. Maybe most important, water and sewer master plans and our ability to serve. I don't really want to get into that discussion, because I'm not a total expert on that. We would have to pull in Dale in Public Works to really give that the full treatment. But the overall analysis does take into effect the sewer sheds and our ability to serve. The actual build out could change. A developer could decide, for instance, to -- to create -- or to propose something within a ten or 20 mile growth area here that we don't anticipate. That could change things. Certainly there would be the discussion. There could be changes in how we do infrastructure planning and, obviously, market conditions could change as well. Any questions about what I have covered so far? Our character will be changing. The majority of our applications are so-called green fields. Basically development on ag land, underdeveloped land, or vacant land, which is more on the outside of our -- outskirts of our existing city. That is changing. Even though we still have some green field development to go, those opportunities will be dwindling. That doesn't mean the development stops, though. So, the green of the pie chart there represents the amount of vacant land within our city limits. We are 30 percent undeveloped. When that number goes down to -- and we have just seen this. I have seen this in my personal experience as a planner for quite some time. When that number goes down to roughly ten to 20 percent, we will become an in-fill development market. Basically what that means is that when you're done with green fields development and green field opportunities, ten to 20 percent of the parcels have been passed over for one reason or another. They are problematic. You had a hold out, a property owner that didn't want to sell and it just languished for all this time. In-fill development, though -- and I have worked in two cities, which there some very high growth rates within the cities, very hot market conditions, but almost no green field opportunities. So, in-fill is a different kind of thing. It's much more complex to the developer. It's more costly. It tends to be denser than the surrounding area. It creates much more, because of that, NIMBY scenarios, because by definition an in-fill property has existing development around it. We always like to say -- when we talk about smart growth in planning, we always like to say that in-fill just makes sense, because the infrastructure is there to serve it. Well, yes and no. Often you will see older parts of the city with infrastructure improvements that are really deficient and -- and you need to take care of those things in order for the in-fill to take place and, then, there is much more staff time, really, kind of across the board. Legal planning staff, building staff as well. So, just to summarize, no surprise. We are experiencing unprecedented growth, significant impacts. Those impacts create challenges to maintaining or improving levels of service for almost everything that -- directly or indirectly that Meridian provides. The obvious ones are police, fire, parks and I will separate out the recreation programs, because of sometimes the different characteristics of those programs, permitting -- not just within community development, but the city clerk's office, Public Works -- permitting of all types. Meridian City Council Budget Workshop June 19, 2017 Page 13 of 83 Those partner agencies -- we don't provide these services, but they are very, very important to us, for roadways, schools, and library and somewhat more indirect impact on everything going on is support services from finance, to parks -- clerks is almost a direct impact, HR, purchasing, MUBS, again, a much more direct impact, rather than an indirect one. Legal. The Mayor's office. So, across the board we really have these -- these impacts. Just something to keep in mind as we continue the discussion. That's what I had. Any -- any questions? De Weerd: Thank you. Well -- and I will say that Bruce has been going through each of the departments with kind of this growth overview and a look at what has transpired over the last year and what's anticipated for the years ahead. So, staff can start hearing about those kind of numbers and be part of the discussion. And I think held the growth summit between Community Development, the Enterprise Fund, and Finance. Chatterton: Which is where many of these numbers came from, Mayor. So, that was a good exercise. Lavoie: Well, as we transition to the Enterprise Fund I'm just going to take this moment and -- I just want to -- I think I speak on everybody's behalf there. Send a huge thanks to David Tiede and his team, to C.Jay Coles and his team, to John Sweeny for setting this room up. Hopefully everybody enjoys or likes the way this works, but, please, let us know, give us feedback after day number two or even after day number one, so we can adjust tomorrow. I just want to extend thanks to all those -- all those team members out there who have set this up for us. Bolthouse: Good morning, Madam Mayor, Members of Council. Thank you for having the Enterprise Fund first on your list here for budget -- budget presentation. First off, you will notice we -- we have a tendency to fill the chairs. I just wanted to share with you, you know, our approach and this to have the position manager and the responsible parties be here obtainable to present to you the enhancements and materials you're going to see and, then, be available for any kind of questions. So, we have got a great team here starting with -- I think you probably know everybody, but Clint Dolsby on the end, our assistant city engineer in wastewater. Laurelie, who is our recent deputy director of utility operations. We have Kyle as the assistant city engineer on our water side. Dennis Teller, superintendent of water. City engineer Alex, our business manager, and myself and Connie over there, who is going to be running the show. So, just right up front I want to thank Alex and Connie for all of their work to put together the budget, a process we have been working on since the CFP, which I will put in a plug was an excellent way for us to start thinking about the overall effort for FY-18, as we look at, you know, the five to ten year windows out in front of us. So, I really appreciate their effort in putting things together. So, we are going to go through very briefly, you know, some background things and, then, we will dive into the -- into the items we are here this morning for FY-18. Meridian City Council Budget Workshop June 19, 2017 Page 14 of 83 So, as Todd mentioned to you, we are going to go through just a couple of preamble things here. One is -- if you haven't seen or remembered seeing the mission of our department, we have that posted here before you and there is, obviously, some -- some very important words and aspects that are identified here. Key words. Thank you, Bruce, for the -- for the update on growth. That plays very well into what we need to do and that is to, you know, anticipate, plan, and provide those services, while trying to do so and in fiscal or a financial manner. So, we take that mission very seriously and we trust that you will recognize those same items throughout our budget cycle. So, we are going to talk about FY-17 dollars at work. Look at the project. Progress. Very quickly talk about some department highlights. We have some -- some nice acceptance under our belt already this fiscal year. We will, then, jump into the FY -18 budget overview, enhancements, and, then, we will give you an overall look at some of the things that we are working on right now that will influence us in our endeavors as we look at FY-19 and beyond, kind of that next two to four year window. So, if we take a quick look at the dollars at work, you approved for us 30 enhancements last year. We are making very good progress. We have completed seven of those enhancements to date and we have -- we have one that's on hold. The other 22 are making good progress and we will go by kind of utility area here. So, the next sheet you should have in your -- in your packet and on the screen is -- you will notice that of the enhancements and projects, we have got all of them are in some stage of progress. I want to highlight the obvious two large initiatives that are going on at waste treatment. We have talked many times about our capacity upgrade that's occur ring on the liquid stream side of our wastewater treatment facility, along with the headworks capacity and reconstruction effort. So, if you haven't had a chance to come out to wastewater, we would invite you and would love to give you a tour of the construction going on out there. We just recently let the bid out for the headworks projects and so that will be breaking down -- breaking ground here very shortly. You will notice to this list that wasn't on the original list was -- we have added the two and a half million dollar power line project that you approved an amendment for, so we very much appreciate that. We met with Idaho Power this week. That is progressing. It's going to be -- it's kind of a slow, methodical process as we work through with them to execute the purchase of the assets and plan ourselves for our own needs going forward. On the water side, just a couple of highlighters there. As you will see we have completed a number of projects already on the portfolio. Main line extensions and water treatment are a couple of the other large items to take note, though we are making -- we are making good strides on that and later in the program we are going to go ahead and show you both on water and sewer side mapping of where we have been and where we are going with those kind of extension efforts. So, that's -- that's something you can have to look forward to . But we are making good progress on that front as well. In some of the other areas that were a business outside of the utilities, as you walked up to City Hall this morning if you looked over to the amphitheater that project is started. That's an ADA effort to get in proper seating areas for handicap and wheelchair bound citizens as they enjoy the events there. So, that Meridian City Council Budget Workshop June 19, 2017 Page 15 of 83 has been out and construction has started. We had another ADA project associated with sidewalks, ramps, those kinds of things. That first part is completed. Stay tuned. We think there is probably going to be some other things we are going to have to address on the ADA front and, then, on street lights, we are off and running on a couple of big projects. We also will share with you a map of street lights, what we have done and what's happening this year and, then, where we are going into next year. Just real briefly I want to talk about a couple of highlights. As I mentioned, we have got -- we have got a hundred or so professionals in our department doing a lot of good work and just wanted to grab a few of those and share them with you. Kind of by division, if you will, and those are -- those are identified here. So, the UCMR effort by the water team is one that represents a -- kind of a negotiated resolution with DEQ and EPA in terms of how much monitoring and sampling we need to do. You have UCMR stands for unregulated contaminant monitoring rule and we are required to do various constituents every year and that changes around . But the efforts saved 10,000 dollars. So, very worthy of -- of mentioning here. Also you're well aware of the fact that we brought on our third water treatment facility running very successfully. We highlighted that facility off of Ten Mile in our Go With The Flow Tour this year. That was received very well. So, our waste treatment processes now stand at three complete and operational and are performing excellent in reducing some of the constituents that causes the problem, the iron and the manganese. Work order processing. Dennis and group have been trying to automate and simplify how we go about following up and documenting our service orders and work orders and that's gone very well. We now have remote capabilities out in our vehicles, we have streamlined that paperwork and that's really brought some great efficiencies to our overall efforts in how we process our work orders in the water department. So, that's a nice effort. NPDES permit on the wastewater side. Well, it's here. We got it. August 1 is the date that that goes effective. And that comes on really years of work by the engineering and wastewater team, some consultants that we had brought on board to do the best we can to negotiate those final results that are indicated in that permit and we think that we did as good as we could in that process. So, a lot of effort, a lot of preparation, and that now goes into effect here in August. We have current plans to come and talk to you on the workshop in July and give you a further review just exactly what's in that permit and what that obligates the city to do over the next ten years as far as that permit is concerned . One of the items that I got to mention is the vis valley study. We -- the draft permits that we received had some very difficult limits. Ones that we recognized early and challenged and we weren't even sure we could sample, collect, and even test to the kind of levels that were being required and so we challenged EPA on that and -- and they were willing to give us time to perform a study, of course at our cost -- but perform a study and demonstrate whether or not that particular constituent called vis valley was even something that we could measure and monitor to. And so after eight months of work we were successful in demonstratin g that, no, we cannot test to the levels in the requirement -- that they required. We could not find laboratories in the nation who could test reliably to that kind of a limit. As such that data was Meridian City Council Budget Workshop June 19, 2017 Page 16 of 83 used -- that constituent was pulled out of the permit, the limitations were pulled out and now we will spend the next few years monitoring and trying to figure out how we can I guess negotiate that overall a particular item. While we have been waiting for our permit, since we had the draft in our hands for quite a while, there is a number of documents and plans and things that have to be created , you know, which historically have been done without consultants. Laurelie and her team, having the head space and the leeway, took that particular project on to create those manuals and they have been successfully completed , they have been accepted by regulatory agencies, and we saved ourselves somewhere between 50 and 75 thousand dollars in generating those documents ourself. They are extensive. They are detailed. But this I think also reflects the continuing improvement in the quality and education and capabilities of the employees that we have in our work group . In the area of -- on the engineering side, you know, another effort that I think came to fruition over a long period of time of work was the area of drilling concern and our water right transfers. Those -- those efforts, you know, came to resolution this year, but really were based on -- on Kyle and his team doing the work over the last few years -- a lot of good work developing the science, doing the monitoring, doing the legwork necessary to get the Department of Water Resources to accept our findings and, therefore, put in the administrative rules that helped protect our source waters. Water rights transfer gives us that flexibility, operability, removes those restrictions of a water right to a specific site and allow us to go in and get our water from the best sources within our portfolio of wells. So, a great effort on that front. We have got water and wastewater master plans that are well in place . Those are the guiding documents. They are typically done every five to six years and we will have those including as we -- as we move into the fall and in winter this year. So, we are making great strides. All this is happening while we are managing absolutely the largest portfolio dollar wise and project size of -- of efforts as we try to build the capacity and extend our services out to the areas of growth and that includes the south -- the south Meridian utilities that we -- we talked a lot about. On our business side, we did put a lot of effort into the CFP, because we knew it was going to be kind of that jump off point for our FY-18 budget. So, we feel like we -- we put a lot of good effort into that and it started us down the road on the budget that we are presenting to you today, so there was -- there was a lot of work and that's -- that's necessary. We -- we have to be planning five, ten, 15 years down the road, particularly as it relates to infrastructure and the significant cost of -- of getting that put into place to meet our growth needs . We had GS -- GIS database redesign efforts. That was a collaboration with IT. That was a great success of inter-department efforts to get -- to make improvements. Water asset efforts continue, where we get a handle on understanding what our assets -- where they are at, what are their condition and, then, allowing it to actually monitor and see and use schedules and predictive maintenance and servicing kinds of techniques and so we have made another big stride on that front. While dealing with the -- with our citizens and getting the opportunity to meet with them, another great Public Works Week this year at the 9th annual. We appreciate everybody's support on that. We trained up three -- seven hundred third graders Meridian City Council Budget Workshop June 19, 2017 Page 17 of 83 as they toured around on exactly how the water cycle works and how we -- hopefully are planting some seeds of interest in that group and we invested in another 16 employees in our leadership development program this year and now have almost half of our entire staff has gone through some -- some part of the leadership development program and we look forward to continuing that effort and we actually got an award. So, we -- water asset management, clerk's office, and MUBS team, you know, implemented a very successful project in the utility billing effort and we took that opportunity in Public Works to really define and -- and modify and improve the back-of-the-house processes that are necessary as part of that effort and so we took that and submitted it to the APWA for award in the managerial and technical excellence and won. So, we are very, very proud of Dennis and Kathy and their leadership on that effort , but the focus was really, you know, how did this front-end item really force us to -- to button up the back of the house and we just received that award here in March and we are now -- the effort is submitted for the national awards as well, so -- so stay tuned, maybe we will -- we will fortunate to get that. Our interim collections manager was identified as the operator of the year. So, that was a tremendous acknowledgment for him. And we recently had one of our great engineers achieve their Professional Engineering effort and that's a lot of work to get the PE and we are very proud of Garrett in getting that -- getting that accomplished. So, a lot of other licensures and different milestones made by people, but I got to tell you 2017 has -- has been a good year this far and we believe we are going to finish it on a strong note. So, with that we are going to jump into the '18 effort and before we turn it over to Alex and the rest of the team here, I just -- I just want to mention that, you know, we talked about the Enterprise Fund, talking about the needs that we have, but we get a tremendous amount of support from the General Fund and we pay for, you know, our portion of those General Fund accounts, but when you talk about HR and Finance and Purchasing and those kinds of areas, it's very critical that those departments as well grow enough to be able to service us and our needs. We are out spending significant amounts of money and so it -- it's very important and I would just encourage you to look carefully and we certainly - - to those that influence us, we have placed our support behind some of the FTEs and initiatives that you're going to see in the General Fund because they are very important to us as we try to grow and try to do our business. So, Community Development, HR, Purchasing, those resources are strained and as such it has an impact on us. Purchasing in particular. We are asking Keith and Sandra to do a tremendous amount of work and they -- they need the help. I just wanted to put in that plug for our General Fund partners in this. I will turn it over to -- Freitag: Thank you, Dale. Madam Mayor, Members of the Council, good morning. What you see here is a look at our FY-18 proposed budget of almost 57 million dollars this year. We thought we would just take a minute and dive into this just a little more granular here to kind of show you where we are spending that money. The green portion of the pie that you see is our base budget, as Todd referred to, our PO&S. That's 15.8 million dollars is up just roughly five Meridian City Council Budget Workshop June 19, 2017 Page 18 of 83 percent from last year. So, very modest increase there and we expect from a cost of doing business perspective. Again, as Finance went up, the bulk of our increases this year are related to our capital side expenditures. You will see that the inter-fund transfers are up a little bit and that, again, is, as they mentioned, our support of the General Fund effort to support what we do on a day-to-day basis. Overall, though, I don't think there is too many surprises here. And, again, this is just kind of an idea of where we are at from just the Enterprise Fund breakdown for FY-18 proposal. This slide is to kind of give you an idea of that 35 million dollars that we are going to be asking for here from an enhancement perspective for FY-18. This is illustrating that almost 96 percent of all the enhancements proposed this year are multi-year projects or projects that are already in progress. So, that would be year two or greater of -- of efforts at this point. The light blue section there is related to our water and sewer extension. We threw that in there. Those are multi-year projects. They are in motion as well. We just thought it would be nice to call that out to kind of see the effort there, because a great deal of that money is south Meridian. So, as you can see a huge portion of what you're going to see in the present theme as we move forward today is stuff that you have already seen in the past. Things that are kind of in motion, so -- and, then, our small percentage there, about nine enhancements that are actually first time or new enhancements related to -- to this year's proposed budget. Borton: Can I ask a question? Freitag: Sure. Borton: Does that figure match or supposedly match the sum total of the 2018 column in last year's budget enhancements? When you were looking at multi - year projects for 2017 and 2018. Freitag: It's very close. Bolthouse: Madam Mayor, Councilman Borton, the one exception that we just looked at last week was that we have made the request and you have approved moving a million dollars around in that capacity expansion project, so that we can keep that contractor moving, keep the momentum going if they need that money and so -- Freitag: So, with that we are going to move into our FY-18 enhancements review. We are going to cover this division by division. We will start with wastewater and, then, we will move into the water group engineering and, then, we will wrap up with a couple of General Fund enhancements, street lights, and, then, the City Hall thing. So, with that I'm going to turn it over to Laurelie McVey to talk about wastewater enhancements. Meridian City Council Budget Workshop June 19, 2017 Page 19 of 83 McVey: All right. Thanks, Alex. So, Clint and I will be covering the FY -18 requests for the wastewater enhancements. We have eight enhancements for a total of 28 million dollars. And most of our enhancements are driven by growth and increasing regulation. Dolsby: Madam Mayor, Members of the Council, the first enhancement that you will see before you is year four of five of the wastewater resource recovery facility capacity upgrade enhancements. It seems like this is the enhancement that we keep talking about and for good reason, because it's a very important enhancement and initiated out at the wastewater resource recovery to expand capacity up the facility. This is year four of five of the project. We are requesting 20.4 per million dollars to construct a new treatment train out at the -- out at the wastewater resource recovery facility to take the capacity up to 15 million gallons a day. One other thing I wanted to note. You see this graphic that's coming up? What this shows is on the left-hand side we have got the existing flow at the wastewater resource recovery facility noted there. You can see it's around seven and a half MPD max peak days and if you look over to the right it -- what I really wanted to highlight is if you assume that every development in the city that's been entitled that the Council has improved -- approved to be constructed is fully built out, that our flow would increase approximately five and a half million gallons a day and I'm not saying that's going to happen next year, probably not even five years from now. Just wanted to highlight that if you include all of the approved developments in the city that we would have a significant increase in flow at the wastewater resource recovery facility. You know, as Bruce Chatterton had mentioned in the previous presentation, that could take ten, 15, 20 years. I don't have a crystal ball to see how far out that would go, but just wanted to give you a little bit of perspective that the developments that have been approved to date have contributed to a significant increase in flow at the wastewater resource recovery facility. Move on to the next enhancement, which is the headworks upgrades with odor control at the wastewater resource recovery facility. This enhancement will significantly increase the capacity of the headworks facility. Also provided better screening upstream of nutrient removal treatment processes and it will treat phosphorus efficiencies out there. This is year three of four of this project. This project bid out this winter, as Dale had just mentioned. The Ewing Company was awarded the project at Council approximately a month ago for this 9.73 million dollar, 18 month construction project, and they received a notice to proceed today on the project. So, right now they are working through mobilizing out there and getting submittals for the project and get started on this project, which will go into -- all through fiscal year 2018 and into '19. McVey: All right. This enhancement will fund necessary upgrades to our SCADA system. For those of you who may be unfamiliar with SCADA, it stands for Supervisory Control And Data Acquisition. So, essentially, it's our command and control center. Kind of like the Starship Enterprise bridge. So, we can remotely see what our system is doing. We can control our equipment. We receive alarms if things aren't going right and we collect data from the system . Meridian City Council Budget Workshop June 19, 2017 Page 20 of 83 So, this is critical as our facilities grow in complexity and become more automated and technical. We just completed a four year project of updating all of the PLCs, programmable logic controllers. Those are, essentially, like the brains that control all of the equipment at the plant. And those were outdated and at the end of their life and so this enhan cement will continue those upgrades by bringing more controls into the SCADA system and automating more control and equipment at the facility. This enhancement is for a Mechanic II. With the facility expansion that Clint talked about, we will be doubling the amount of equipment and assets at the facility. So, our mechanics are required to keep the plant running 24 hours a day, 365 days of the year, with very little down time. So, as the continued growth and expansion of the facility occurs , we need to add more staff to ensure we are maintaining and repairing the equipment at the frequency that we do today. Dolsby: Next enhancement is for sewer line extensions. This is an enhancement we bring before you each and every year. Typically the projects that are associated with this enhancement are to do with -- say ACHD is doing a road widening project, but we need to add utilities into that road, however, in fiscal year 2018 the vast majority of the funding associated with this enhancement is for the south Meridian sewer trunk project. This graphic will show you the two projects that I am speaking of. The one on the right-hand side of the graph goes from about the corner of Meridian and Victory down about a mile and a half. That is the Black Cat Phase Five project is what we have titled it. It's the first project that is going to construction under the South Meridian Initiative. The little piece in red at the top, we have already built. The rest of it is in final design. We hope to bid it out in the next month for construction to be completed, if all goes well and we can acquire one last piece, it could be completed as early as the spring, summer of '18. The other project is on Linder Road. You can see the red part was built by development, the light green part. It's planned for design in fiscal year '18 and construction in '19. McVey: All right. This enhancement will fund the purchase of an emergency pump for the wastewater facility. So, our facility uses auxiliary pumping for two primary reasons, emergencies and routine maintenance, and as the volume of flow has increased at the facility, the need for a larger pump has become necessary. This pump is similar to the pump that we had to borrow from ACHD during Snowmageddon and this pump will insure that we have the resources on hand to take care of the ever increasing flow at the facility. This enhancement is for a tertiary filter building crane. This current fiscal year FY-17 we completed the installation of a crane in one of our tertiary filter buildings and this enhancement will complete a second crane in our second tertiary filter building. So, we are required to regularly remove very large pumps out of deep pits in these buildings and removing them without the cranes can be very dangerous to our staff, the equipment, and the buildings. So, we have seen great success with the crane we put in this year and so the completion of this second crane in the second building will enhance the safety of the staff and allow it to properly assess Meridian City Council Budget Workshop June 19, 2017 Page 21 of 83 and maintain the equipment. And this enhancement is for the purchase of two computer stations. So, our plant operations group is a staff of -- it consists of ten staff members who currently share two computers. So, as we have added electronic programs to help us maintain permit compliance, track assets, and automate equipment, the amount of time that our staff members have to access computers have increased. So, what this will do is add two more workstations for a total of four computer workstations for that group of ten employees. And with that we will turn it over to Dennis and Kyle. Borton: Laurelie, on the building crane -- McVey: Uh-huh. Borton: -- for the pump maintenance, how is that otherwise done? Something rented on occasion? McVey: So, it was -- there -- because of the way that the building was constructed, there was only one crane in the Treasure Valley that could fit under the door and gave us about a couple of inches of leeway to pull that pump. That crane was not road worthy, so we had to, you know, special order it for it to come in. So, it's -- it's been a great improvement, because this way we are not worried about damaging the pump as we lift it up or damaging the door of the building . So we had a great -- great success with the first building crane. This is also something that now as we build buildings going forward we plan for these things. You know, this is one that -- that wasn't planned for that we wish was and so it's kind of fixing some of the deficiencies in the past. Borton: Okay. Cavener: Well, the emergency pump -- McVey: Uh-huh. Cavener: -- what's the life span on the pump that -- McVey: Councilman Cavener, that's a great question. This should last us for a significant amount of time. Because we have our current smaller pump in addition to this pump, we should -- we should have plenty of pumping capacity for a while. Cavener: Can you clarify how long a significant amount of time is? McVey: Dang. Off the top of my head it would -- it would be a guess, but I would say, you know, for the next five years. Cavener: Okay. How long have we had our existing pump? Meridian City Council Budget Workshop June 19, 2017 Page 22 of 83 McVey: At least five years. Teller: Yeah. I would guess it would even be longer. They are not under continuous operation and with service you should expect to get ten to 15 years worth of life out of -- out of this kind of pump. I would add also that it -- I mean we were -- we were very grateful that ACHD had something like this available. We were very lucky they did and as part of our kind of agreement throughout the valley, you know, this is something that we would make available to others in the -- in the event of an emergency, but we would put it to good use around the plant. Cavener: Thank you. Teller: Well, good morning, Madam Mayor, Members of the Council. I'd like to thank you for your time today. We will be doing our water budget en hancements for next year. Kyle and myself will be going over today 11 enhancements for your consideration. Our budget this year totals about 6.3 million dollars and it's pretty rounded is what we are looking. We are going to be concentrating on the resources, regulatory compliance needs, some SCADA system improvements, like Laurelie talked about. Distribution system and operational improvement, as well as water supply and treatment projects and we feel all of these projects are necessary to maintain our operational demands and we need them in order to keep up with our growing regulatory and service needs. One thing to note before we really get started is you should all have a map in front of you that basically describes all our current wells and some of the projects that we have upcoming this year, just kind of as a reference of where they are located. They are also in the (unintelligible) a little bit better than that for a representation of that. So, our first enhancement is for a Water Quality Specialist II. This is for an additional employee to help in the operation, maintenance and compliance . Our water treatment facilities and our sampling program -- water sampling compliance is a well and treatment facilities that is a critical component of the city's legal responsibility to monitor and protect our water quality, our public's health, and our safety. Since 2010 new wells have been added and our system has increased dramatically. We have noticed basically about a 305 percent increase in water samples that we have needed to take just on our system. We have gone from 1,334 to 5,410 samples annually and this is for bacteriological sampling that we take at residences. We take about 90, approximately, around town each month. Chlorine residuals, we want to make sure that we (unintelligible), so we are taking residuals each and every day throughout the system, make sure that we have adequate disinfection levels and that we are not surprised by lower levels in areas where water is not moving as much when we do go to take our compliance sampling. It also -- it includes our new source sampling. So, every time we add a new well that adds a new regimen of samples that need to be taken . It's pretty extensive and time consuming. And also lead and copper samples. You have probably all heard of Flint, Michigan. The latest and greatest new topic that is hitting the nation as far as water quality. So, on top of this we have also added Meridian City Council Budget Workshop June 19, 2017 Page 23 of 83 three new treatment facilities, as Dale spoke to earlier, which require, of course, operations, maintenance and repairs and we have got five more planned in the next six years, so we are trying to get prepared for that. These three sites alone have added an additional 6,200 samples to our sampling regimen, now 14 samples three times a week at each one of these sites. So, it adds up rather quickly on our sampling for these. So, combined we have got samples that are roughly around 11,600 annually that we need to take versus back in 2010 1,300. So, in order for us to maintain the operation of these treatment facilities and keep up with the regulatory needs and our levels of service we are asking an additional FTE to this water quality program. Okay. So, our second enhancement is for corrosion control treatment study in amount of 700,000 dollars. As you can see here we have some pipes that actually have some corrosion in the pipe that came out of our system and what we are actually doing this erosion control treatment study is for the EPA and DEQ requirement. This is a -- a study that was required for a system that serves a population of over 50,000 people (unintelligible) established in 1991 and long story short, the EPA and DEQ have their kind of interpretations of the law crossed when they gave us and other systems in the state a waiver of our lead and copper requirement. So, this year they have come to all of us and basically readdressed this rule and the requirements of that and closed control treatment study is one of them. It's basic purpose is to help reduce the exposure to lead and copper in determining our water chemistry within our system. Lead is something that is basically the largest topic of this and it is something that comes out of fixtures and plumbing. So, your faucets and your homes that are elaborate, shapely type fixtures. In homes prior to 1980 had higher concentrations of lead in them. So, what this study will do is try to determine the (unintelligible) in our water, the acidity of our water and if it has the potential of allowing lead to basically come out of these pipes and into the home. One thing to note, definitely want to make sure that Council is aware of this -- is that our source waters do not contain lead (unintelligible) at our resources and the majority of our water system is PVC pipe. So, what we are really talking about here is -- is what (unintelligible) our water and how does our water affect customer's plumbing and one thing is the lead and copper (unintelligible). The majority of our water requirements is we have to pro vide clean, safe drinking water up and to where we provide the source, which is typically our water meter. With this particular rule it is at the actually source tap. So, these samples are actually taken by our customers through their home faucets. So, it is something that we want to make sure that our water is not affecting their home. The outcome of the study -- and we are -- well, the outcome of the study, along with the system sampling that we are doing right now, which determine -- will determine the need for (unintelligible) treatment. We are hoping that it is not needed. The samples that we are taking right now we are hoping to prove out and make sure that our water is safe. If sampling is required or treatment is required, we are going to hopefully identify with this treatment study what type of treatment is going to be needed. There is several options out there. One of them is not very friendly to the treatment plant, which is, of course (unintelligible). It's something that the treatment facility has tried to Meridian City Council Budget Workshop June 19, 2017 Page 24 of 83 take out. That is one of the most popular means of corrosion control treatment, so we are looking at other alternatives and, hopefully, we will have an approach for implementation (unintelligible) as planned. It's required. So, more to come on this, but something -- the discussion that we -- a hot topic in the (unintelligible), so -- Cavener: Dennis? Teller: Yes, sir. Cavener: Was the mandate past onto other municipalities? Is Meridian special or are all municipalities required to do something similar. Teller: They all are required. If they don't have the ability to prove out that their -- their drinking water is not corrosive. Typically in the past we have gone on basically a pH approach to our water corrosivity. Th e EPA has now come up with a formula that takes about six or seven different constitutes of the water together and calculates that. Right now the way ours is calculating without the samples that we are taking now is it's leaning towards approaching treatment method of some type. We are hoping to prove out of that and not have to. I know that city of Boise was able to prove up their samples and they have been able to avoid that. But there is not a lot of cities in Idaho that are over 50,000 population either, so -- We capped at number three. It's just an enhancement for SCADA system upgrades. This is the third year of a four year project for upgrading our SCADA system and it's alignment with our master plan whi ch Laurelie spoke to, which is something that is definitely needed to make sure that we can keep up the communications and control of our water system facilities. The actual enhancement this year is going to target our PRV sites as it did last year. These are our pressure reducing valves that are throughout the system. We currently have 26 of those spread through the entire city. We have six PRVs that we have been working on this year and this next phase is going to, basically, do six more. Not completing this project is definitely going to limit our ability to control our system and this information is needed for our water model, fire flows and overall transfers of water between the different zones for recording needs. Enhancement number four for water is water system security upgrades. It's one that you have seen before in the past. This is, basically, year four of a five year project to update the security improvements in our water and remote wells. Historically -- give a little background on this is our -- our security upgrades have been done on kind of an as-needed basis. That's a 2014 note. We took a step back and decided to look at security as a holistic issue and try to tackle it all at once. So, we partnered with the Homeland Security. Di d a vulnerability assessment on our system and came up with some things that needed to be done in order to kind of get us aligned with the rest of the nation on security improvements and protecting our water facilities. Examples of this is site fencing. Some security signage, motion sensors, and an electric door access, kind of like card readers that you use to get into the buildings here. Completeness -- Meridian City Council Budget Workshop June 19, 2017 Page 25 of 83 completion of these security improvements is required to prevent security breaches and, of course, potentially harmful damage to our facilities. Last year we completed fencing at three of our well sites, which is number 26, 14 and 17, and our next phase is going to focus on the last remaining wells, which is 23, 25 to 71. Completion of this project will have all of our well sites fenced in with the fences like you see in the slide and, then, we are going to turn our efforts towards electric entry, motion sensors, signage, et cetera. Cavener: Dennis, since we have been implementing these on some of our wells has there been any takeaways? Have we seen that -- are there people that have tried to get into our facilities that were prevented? Have we had triggers or anything along those lines that have caused you any concern? Teller: We have seen a reduction in damage to our facilities. One of the -- one of our target ones was Well 24, which is off of Linder Road. If a well site, like the majority of ours our set in a -- kind of a park setting within a subdivision, and we had a lot of trouble with kids hanging around, skateboarders -- we actually had to put little brigades, they are barriers on the sidewalk to keep them from riding their skateboards on it and, then, throwing rocks and damaging our water -- our walls and roof. So, we have seen a lot of reduction in that improvement. Cavener: Thank you. De Weerd: Well -- and I think it's important to note that many of these are in subdivisions and so Dennis and his team have been working very closely with the neighborhoods on what (unintelligible) and -- and receive favorable feedback because of that outreach. Teller: Yeah. That's correct, Madam Mayor. But the well to the left is actually Well 18. We worked with that subdivision. They had a -- kind of a -- a wood theme that they wanted to have within their subdivision. That is basically the entrance to their subdivision. They didn't want it to look industrial. So, we worked with them on that and they really appreciated the approach -- outcome of that project. Radek: Okay. The next enhancement is Well 15 reconstruction. This is year two of a two year project. Well 15 is located just north of Meridian High School off Linder Road and Sunnyslope. It was put in service in 1994 and the casing of the well is at risk of corrosive break through, so this is -- the first phase of the project was to, basically, seal off the inside of the casing, make sure we were getting the right water quality and we have accomplished that . We are still working on the chemistry, follow up with the second phase of the project will be two lines (unintelligible) the well casing, so we extend the useful life of that well and don't have to drill a new well and accompanying new pumping facility improvements and things like that, so -- and also it leaves us the flexibility in the future -- for the distant future of, you know, still using that well lot for another well Meridian City Council Budget Workshop June 19, 2017 Page 26 of 83 eventually, but it's a small well lot, so, it's better if we feel to use the existing well if we can and use the existing building, save some money and extend the useful life of this -- this infrastructure. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Kyle, how deep is that well? Radek: I guess -- it's about -- it's about 700 feet deep, but it -- it goes -- Bird: We were drilling them 700 feet in 1994? Radek: Well, yeah, I think it is. I think it -- but if I can -- I can get you back there a definite answer. I mean it's just a look up. I don't happen to have it on me. Bird: It doesn't make any difference on the budget. Teller: Okay. Our next enhancement is for a valve maintenance vehicle in the amount of 140,000 dollars. This enhancement is to fund the purchase of an additional valve turning truck for the water division maintenance section. This might be something, maybe Council, that's kind of out of sight, out of mind, but we manage and maintain a valve maintenance program. We have got currently about 545 miles of mainline water distribution pipe and about 15,100 valves throughout it. So, we have this maintenance program, it's definitely a proactive program to make sure that the valves that we do have are operational in the water division, so they can either be on or off -- partially on or off. We have a lot of development, as Bruce had mentioned earlier, within the city and we have got contractors out there that have access to these valves and you can buy these valve turning tools anywhere you would like. So, we want to make sure that our valves are ready for fire flows, demands, proper modeling and make sure that they are ready for when we need them. So, we have got a -- basically an operator with one truck that runs around day in and day out turning these valves to make sure that they are in the right positions and ready to work when we need them. Like I said before, we have only got one maintenance vehicle and this vehicle is only capable of turning about 3,000 valves annually and our current program needs right at this particular time, are a six year cyc le, so we turn about 2,500 valves a year, which pencils out -- we have got 2,500 valves, the truck will do about 3,000 -- what's the need? Well, what the need and request for is -- is that we do more with this vehicle than just our valve maintenance program. Route assisting inspections group, with all the turn-ons and turn-offs for all the new connections that they are making with all these developments, be it CIT or outside the development projects. We have a unidirectional program that we are gearing up for and starting with the addition of our treatment facilities. Our flushing program has got to be more directed towards directional flushing, which - Meridian City Council Budget Workshop June 19, 2017 Page 27 of 83 - to explain that is, basically, isolate multiple valves within a street and we push water from one end to another in the direction so we can get the velocity and the gallons of that water through that pipe as we flush to try to get the iron and manganese out. (Unintelligible) where we put all these treatment facilities, we want to make sure that we can get clean water in and we can get that water scoured through and get the iron and manganese that's been let sit in those lines and build up over the years out as specifically as possible. We are also working with ACHD on their road projects. Every time they do a road project we have to go out and identify where all the valves are, operate them, and go back after the project is completed and make sure that they are in the right positions and they are all there. And, then, also for fire flow and modeling for new development, we need this truck for those operations as well. So, in total our need for this has grown by about 87 percent and we need to turn about 4,700 valves annually on average and, of course, that's just going to continue to grow. We see about 500 valves per year added to our system that need to be added to our valve maintenance program. So, we can just no longer keep up with the single truck. We, basically, need it in two places at the same time most days. So, having the second -- additional equipment is going to help us maintain our services to all of our customers and for our valve maintenance program. Cavener: It seems like trucks when needed -- what are you guys doing right now I guess? The amount of use is very high, so I'm just curious how you are mitigating that right now? Teller: We are doing our best to keep up with the needs of the inspections group and make sure that that is covered and we are handling our maintenance program as we can. We work it in. So, this additional truck will give us the ability to have those needs met and we can keep on scheduling it. Cavener: Are you behind right now? Teller: Yes, we are behind. Cavener: How -- Teller: We are behind basically a year in our program, but that is also due to our asset management program, as Dale mentioned earlier. We have gone back and captured all of our valve information and that's one thing that just (unintelligible) track all the torque amounts that these valves take, plus the information of turns, so it tells us what size these valves are and tracks the history of these valves, so we know if they are getting better or worse as we operate them. So, we have been concentrating and foc using on asset collections, so we know where they are all at and getting a baseline and working with our -- our developers and connections group to make sure that their needs are met. So, his second truck will help us stay on track and get ahead in our program. Meridian City Council Budget Workshop June 19, 2017 Page 28 of 83 Bolthouse: Madam Mayor, Members of the Council, when these guys go out and try to find and locate and turn and -- I mean there is very specific specifications. A good part of this truck does that automatically. So, this is a machine that hangs over, goes down into the pit, turns the valve, rotations, depending upon the size of the valve, the number of rotations, torques it up, torques it to make sure it's either opened properly, closed, so that those valves are exercised and are ready to be either opened or closed anytime as necessary. So, the typical day is that they will go out there and the first thing they find is that ACHD has overlaid with blacktop or oil, you know, chip seal or whatever, and so the rest of the stuff you see on that truck is to find the valve, free it from a cover, remove the stuff that's down inside, so that you can actually get down to the valves, so you have got vacuum pumps and all kinds of things that help support that operation, so, then, we can, you know, actually, exercise that valve. So, not quite as -- as clean as it always sounds, that those valves are just there, pop the lid, drop it in, and do your thing and it's very specific on exactly how those valves are turned and exercised and maintained. Something that you want to last a long time. We cannot be digging up streets to replace turn-off valves, you know, all over town, because they have failed and it is the only way that we can, you know, stop catastrophic leaks, isolate so that contractors and everybody can do their thing, because we are always, you know, shutting off, opening up, allowing water to go into new sections or they have to be pressure tested. They have to be sanitized. They have to prove that that system works and that -- and it's all a series of isolating and directing water flow as part of that process. So, it's a -- it is a complex process and we are falling behind on our routine maintenance, because we are scrambling with our one truck trying to get every subdivision, every contractor around town who says, hey, I’m ready to open this valve, charge this line, and sanitize this one and do this and so we probably have waited too long and -- Bird: If this truck -- if this truck is getting behind and down, how far behind did we get? (Unintelligible), you know. Teller: Yeah. Bird: And when we are selling the building permits we are selling -- I mean every year we can't -- we can't work with equipment of 1990 (unintelligible). Milam: Dennis, it looks like you have enough staff to run the vehicle, you just need a vehicle. It's not going to require another FTE added to -- Teller: That is correct. We actually had an FTE last year to assist with this program and they will be operating it if needed. Meridian City Council Budget Workshop June 19, 2017 Page 29 of 83 Borton: Madam Mayor? So, there is -- Genesis hit on a question that I was wondering as well. Does existing staff -- this vehicle will be utilized full time I take it to try and catch up and does existing staff drive it or operate it? Teller: Madam Mayor, Councilman Borton, yes, we do have an additional staff that we added to this maintenance program -- both the hydrant and the valve maintenance and this will get them the flexibility to take an additional vehicle out and keep up with the program as necessary. Borton: Madam Mayor? How does one person take a second vehicle out? Bird: It's an additional -- Teller: We -- Borton: Right. I guess (unintelligible) ask the question. You have got an existing FTE to operate a vehicle that you don't own, what if we, for example, don't fund this, what is that FTE doing, absent this vehicle? Teller: Councilman Borton, this additional FTE that we got last year and we are maintaining, he is working with the valve program, assisting with traffic control. He's hand turning -- we actually have a hand turner that they can utilize that's much more cumbersome and it doesn't capture the information like Dale had mentioned and he's also assisting with the fire hydrant maintenance program. Both. This would give him the ability with a truck to capture as the existing FTE with the truck he's running now. Borton: Okay. Teller: And duplicate those efforts. De Weerd: So, essentially, you're making this employee more efficient. Teller: More efficient and more focused towards the valve maintenance program. Borton: Okay. Radek: Okay. The next enhancement is the water main extensions and we have 2.2 million dollars and the vast majority of the money is intended for two water main extensions in south Meridian to support growth and the south Meridian in particular growth area. There is actually 12,000 dollars dedicated to an ACHD project, but as Clint said, we use (unintelligible) as well. But that's the vast majority there of the -- the one -- the dark blue is a 2018 construction and the one -- the light blue is for 2018 and (unintelligible) what the money is going to go for. And I'd like to -- it's -- these are essentially necessary to improve the distribution or expand the distribution system so we can serve these -- these areas, Meridian City Council Budget Workshop June 19, 2017 Page 30 of 83 especially in south Meridian and enable continued development. The next enhancement is Well 32. It is year three of a three year p roject. The test well and production well have been completed. This well is located in -- it will be located in the future Greycliff Subdivision that is south of the Biltmore Subdivision and near Kentucky Ridge and Meridian Heights and it's also in -- in zone five. As I said, it's year three for the final phase of -- of the project and it will bring the newest source online and enable continued growth. Next enhancement is Well 33. Well 33 is year one of a three year project and it is located in pressure zone two in the Bridgetower Crossing Commercial Subdivision near Ten Mile and McMillan Roads and, as I said, this first year of a three year project will enable continued growth, although zone two is our largest pressure zone with the most customers, growing pretty rapidly, so we have continued increases in demand. We also got that well lot -- I think it's almost been ten years since we got that well lot and it's probably a smart idea to get that well lot developed before the business park completely develops out there. It will also help us to ensure that we have water quality. We have found that if we -- if we overpump our favorite sources we have the possibility of degrading the water quality. So, every new well is an opportunity to get better water quality and keep the water quality we have in our existing wells. The next enhancement is Well 22 water treatment. It is year two of a two year project and it is located in Bear Creek Park on Stoddard Road and we have completed the first phase of pilot testing and equipment and equipment procurement. We have Keith working on a contract with Pompa Water to procure a filter -- filter equipment and we will start design of the pumping -- or the design of the facility this summer and this -- this enhancement is for the construction of the facility next winter and the following spring and summer. We will get that in place. For pressure zone three we have completed, as Dale discussed, three treatment facilities in pressure zone two, which we felt was the minimum needed to clean up the water and be able to do uni-directional flushing, really improve the water quality. So, we are moving up to the next zone. The next group of customers and Well 22 will do that for pressure zone three, which will allow us to move to pressure zone four and do Well 28 water treatment, which is our next enhancement. The first year of a two year project and, as I said, located in zone four just below Black Rock. It will serve the Hill Century Farm and the rest of zone four. It's a fairly new well, completed I believe in 2011, 2012, but hasn't seen a lot of action, because water quality is not -- not what the division wants to pump to customers, so this will hopefully utilize the -- the infrastructure and remove the iron and manganese and other esthetic contaminants, like hydrogen sulfide and ammonia and -- and improve water quality in that pressure zone four. Also because pressure zone five up in Black Rock is served by pressure zone four water, a lot through the -- through the reservoir and the booster station, this will also -- should -- should improve water quality in zone five as well. Teller: Madam Mayor, Members of the Council -- De Weerd: Any questions from the Council? Meridian City Council Budget Workshop June 19, 2017 Page 31 of 83 Teller: Madam Mayor, Members of the Council, I have one enhancement toda y. It is for an inspector one position to assist us in -- in construction rate and oversight on projects. Since 2010 we have added an additional hundred miles of water distribution lines and approximately 75 miles of water and sewage line. Over those last seven years development and capital projects have increased on an average of 50 percent. So, some of the guys have workloads as high as 25 projects apiece, with an average of about 20 projects and one inspector is currently allocated to the wastewater -- wastewater resource recovery facility full time now because of the improvements that are going on out there. So, this addition is necessary to provide construction really and oversight to insure reliable capital facilities. De Weerd: Any questions? Bird: I have none. Stewart: All right. These next there enhancements are going to be presented by Max and I and they basically represent more General Fund enhancements. I'm going to take on the first one, which is the street light enhancement and, then, Max is going to talk about the other two. So, since 2009 we have coming -- we have been working with the City Council to talk about doing street lighting projects in the City of Meridian and there was a lot of discussion about that at that time about what we do and how we do it and, essentially, we received direction from the Council to go ahead and install street lights on a limited program where they funded 50,000 dollars -- it's been 50,000 dollars a year for our general street light -- De Weerd: Was that in other government? Stewart: Yes. Under the street light -- I guess. I don't know where it is in your book. But -- so we have been moving forward and the direction that we received at that time was that we were to focus our efforts on walking routes to school, especially in conjunction with ACHD sidewalk improvement projects, as well as looking at areas where there might be a crime and that could be attributed to the fact that it gets dark and if we were to add some lighting we could maybe deter crime as well. And so we have done that. So, I'm going to have Conni e put up a little map here that kind of highlights where we have been, what we are currently doing, and where we want to go in the future. So, the past projects are highlighted in yellow and represent work that's already been done . Now, this map does include not only those projects which were the 50,000 dollar a year allocation, but it also -- is that project the yellow or green? Oh, sorry. Green. Sorry. I'm color blind. No. Anyway, this also represents some projects, which we were able to do through grant funding. So, there is -- there is a few more on there than just -- but I wanted to give you the big picture of all the lighting projects that we have been involved in. So, back projects in green, future projects in Meridian City Council Budget Workshop June 19, 2017 Page 32 of 83 yellow, and the ones that we are currently working on are in blue and there is a reason -- the reason that you see a variety of projects in blue -- the one on Franklin Road represents the Franklin Road project with ACHD and where there is going to be lighting installed. The one on Fairview is a grant-funded project jointly with ACHD where there is going to be lighting installed on Fairview. And the one on -- up at Ustick and Meridian is the joint project with ACHD to put lighting at the park. And, then, you will see the one other there that's over near Locust Grove, which is a project that we actually want to complete this year. So, that kind of gives you an overview of where we are -- we have been and where we want to go in the future. Go ahead, Connie. So, I just wanted to talk a little bit about this. This particular year, in 2018, we are coming back and asking for the normal 50,000 dollar a year enhancement to the street lighting projects, so we can have street lighting projects for 2018. Our goal is to continue with the same philosophy that we had in the past, which is to put that lighting in areas that will enhance walking routes -- they are lighting walking routes to schools, but I wanted to mention that in the context of the conversation that we had earlier -- that Todd had, this also represents one of the unfunded projects. So, this is currently, without some sort of an increase in revenue , an unfunded project and we won't be able to continue adding these street lights in these areas unless you decide to do something with -- to help out with the revenue part of this. But with that I will stand for any questions. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Warren, how many years have we been funding this program? Stewart: I want to say that we started this discussion around 2009. I think the first project may have been in -- that we actually constructed by 2011. Palmer: Madam Mayor? De Weerd: Mr. Cav -- or I'm sorry. Mr. Palmer. Palmer: Common confusion. I can understand why. So, tell me about the street lights themselves. Are they new ones that we are putting up? Are they LEDs or are we just not quite there yet with -- Stewart: No. The new street lights are LEDs. Our new specifications for R-4 LED lighting and the lights and the light poles depend. So, in a residential subdivision setting we might put on a smaller, shorter light, without a mast arm, but it would be an LED light. If that walking route happens to be more on an arterial, it might be a taller light or even a light with a mast arm. But, again, that would also be an LED light. So, depending on the location of the project, you Meridian City Council Budget Workshop June 19, 2017 Page 33 of 83 know, we have a certain amount of funding, we may do more or less lights, depending on the cost per light. Palmer: Follow up. What's the -- 50,000 dollars' worth of these LEDs -- I don't know, maybe this is a bad way to ask the question, but what's -- what's our -- our power cost for a year on one year's worth of additional lights? Stewart: It's a fair question. I don't know that I know the answer off the top of my head what the power cost is annually per light. For the LEDs it's not -- obviously, the power cost is -- we save quite a bit over what the regular high pressure sodium lights would have been. Palmer: Last question. What do -- what do we do if someone has a hit and run - - one at a 45 degree angle, who -- where does that come from and how it gets fixed or replaced? Stewart: Oh, if someone hits one and we find them, their insurance company will pay to fix the light. If they don't, they hit it and knock it down, I believe it's covered through our insurance program. Palmer: Okay. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: And I don't know who to direct this question to, but because it's their first unfunded enhancement I -- I will let whoever wants to chime in provide me some insight. I'm just curious about the conversation around taking an item that we have traditionally funded in the past and moving it to a tier three unfunded item. Just curious where the rationale behind that came and why it was recommended as a tier three item. De Weerd: I guess I would take that. There was greater needs on the other enhancements. This is a valuable program, but when you're looking at some of the other things that you saw in the various tiers it ranks lower. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I firmly believe we can find some way to fund this. This is one of the best programs outside of the sidewalk program that we have got. You know, for 30, 40 years I watched kids walk 8th to the middle school and the primary school in the dark, no sidewalks. Now we got street lights and we got sidewalks. I don't know how we (unintelligible). Anyway, I think this is -- this has got to be a priority Meridian City Council Budget Workshop June 19, 2017 Page 34 of 83 that we can -- we can find the money somewhere. There is other -- there is other things in there that we can (unintelligible). Lavoie: Madam Mayor, as a clarification for Mr. Bird and Mr. Cavener, on your unfunded list that we are referring to, we have discussed those in the executive branch and it does fall in the -- the area of if the Council were to provide the city with two percent of the taxable increase, we are propo sing that this item be funded if we are -- if we move forward with the two percent allowable. Bird: Madam Mayor, let me ask a question. What if we deduct pay raise and three percent, two percent, what would that get us? De Weerd: A lower (unintelligible). Bird: (Unintelligible) 95 percent. Don't kid yourself. Cavener: The point being we can find the money. Bolthouse: Madam Mayor? I think just for clarification, you know, all of the items on the list are important. I think we view this as just one being discretionary. You know, there is a lot of the ones that we -- we presented certainly, needed, not one. This does represent discretionary and it's something that -- although we wouldn't recommend it, could be put off, restarted next year, stop and start, any amount of money applied that you want. So, I mean it has about as much flexibility of these kind of projects as we can -- we would have with any, probably. So, we recommend doing it, but it does have discretion. De Weerd: Any other questions on this? Jensen: Madam Mayor, Members of the Council, you will find this enhancement under City Council -- or City Hall employee -- an additional maintenance worker. Building maintenance services have increased throughout the years since 2009 from one building at the 100,000 square feet to 15 building at 280,000 square feet. We are also counting 12 different locations now, so there is increase in workload, as well as travel time. Maintenance needs have increased also (unintelligible) stage. There is more time involved (unintelligible). Staff also performs (unintelligible) management assistance. This staff member will also perform quite a bit of customer service work, but this -- this staff member would be at the same level as John Sweeney. We all know that Jo hn Sweeney does a lot more than just change out the filters and change out the light bulbs and setting up conference rooms, but (unintelligible) tearing down. We saw him moving some desks here this morning, so he -- he performs all those tasks -- tasks above and beyond just building maintenance. So, he's needed for -- for every department. He also performs building maintenance work. So, basically, all aspects to insure professional and (unintelligible) professional and reliable level for all users. The problem that we are having right now is that we are falling Meridian City Council Budget Workshop June 19, 2017 Page 35 of 83 behind in tasks, we are falling behind in case management (unintelligible) as well. But John can -- or John can't keep up with the maintenance (unintelligible) service tasks and it creates a dominoes effect and (unintelligible) got to step up and help John take care of (unintelligible) John is unable to take care of and as far as I go I need to help out Eric get his work done also. So, it's -- it's a domino effect and it's not very efficient with time. The difficulties of having only two maintenance staff members -- we have issues scheduling vacations, scheduling training, scheduling work during times of illnesses. Rearranging schedules to (unintelligible) certain dates and changes in workload. We have gone out and hired on vendors (unintelligible) parts of the building maintenance capped (unintelligible) include HVAC maintenance, addressing HVAC mechanical issues, electrical issues, (unintelligible) of large areas, plumbing issues, mechanical issues, and operational issues that we can't perform ourselves. So, we do look out -- we do outsource that work also to help our schedule. If -- we try to have vendors assist us with whatever level help that we need. We still need to investigate or what needs to be done (unintelligible) a vendor. Obtain a quote for work. Review work with vendor on site. Follow up on work to ensure quality levels are met (unintelligible) where the levels aren't met. Invoicing. Processing. We also have followed the current IT (unintelligible) which notes that any work that's done behind the (unintelligible) any division or department has to be escorted by our staff and that could be anywhere from one hour to three days. It could be painting. It could be simple electronics fixtures they need to take care of. We are supposed to be escorting for that. And just for an example, in FY- 2016 we spent about 200 dollars escorting vendors (unintelligible). We also attach bringing on venders to do painting jobs or changing ou t light bulbs, you know, just to help out John's workload. In comparison for guys on that -- electrician would be about 60 dollars per hour. Painter is 50 dollars per hour. But this (unintelligible) that we are asking for is 32 dollars per hour and that 's fully loaded. We are not asking for a vehicle or maintenance tool, but just going to get by with what we have and get the (unintelligible). If -- if this individual was brought on we would be able to take on some of the building maintenance items that are -- are being handled currently by (unintelligible) and Home Court staff. We don't have the staff to go out there and help every single time. There is light bulbs that they are actually taken care of themselves. They would also promote consistency of service levels at all facilities if we were to actually perform those tasks. It would be a one call service also where if they have issues they could call us and we would have the proper staff level (unintelligible). There would be an increase in response time meeting due dates. Currently in our case management system of case management is the software here that we use. Anybody that's (unintelligible) can enter in a case as far as services (unintelligible) we can enter in maintenance -- changing of filters or whatnot. But that's the tool that we apparently use. Currently we are only completing 43 percent of those cases on time. We have backlog bases. Thirteen are a priority case level and four of them are more than a month old. Forty-eight are general class cases. Thirty-three of them are older than a month. Twenty-nine are low priority cases. Fifteen or more of them are a month old. So, by bringing on this Meridian City Council Budget Workshop June 19, 2017 Page 36 of 83 individual it would help Eric and I also to perform the building maintenance (unintelligible) that way we could forecast maintenance (unintelligible) and we could also follow up in better management performance of contracted labor work (unintelligible) janitorial staff go around and make sure that they are doing the work according to what we are paying them for. Milam: So, it sounds like this -- this will actually show a significant savings based on that analysis and will there be I guess -- I was leading up to a question. So, that there will be less outside source vendors for painting, HVAC, all that type of repairs, is that reflected somewhere in the budget? Jensen: So, we would still have -- we would still have the vendors come in and do the big projects for the big painting projects but what this would allow us to do is actually do the -- the -- some more paint jobs or the work that we currently can handle, but it would help us to actually meet the goals and timelines and the due dates. Apparently (unintelligible) you know, just because we are short staffed. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Max, can you show us an example of what a low priority, a medium priority, and a high priority item are, so we have a good understanding as to what -- what those are in the backlogs. Jensen: Sure. Like a low priority item may be to replace a window blind -- you know, compared to -- a window blind to a roof leak -- a water leak. The water leaks can take a high priority, so we would have to rank them and those rankings may change also on -- on a daily basis, depending on (unintelligible). Cavener: Madam Mayor, just a follow up. Max, you say you have a backlog of nine priorities; is that what I heard? Jensen: Yes. Cavener: Can you share with us what -- Jensen: Thirteen. Cavener: So, we have 13. All right. Can you share with us what some of those are? Jensen: I don't have the list in front of me and I'm not able to -- Cavener: Madam Mayor, additional question. I appreciate the comparison of hiring an electrician and a painter versus bringing on a full-time employee. Can Meridian City Council Budget Workshop June 19, 2017 Page 37 of 83 you share with us -- do we have enough demand for 40 hours a week of those types of services? I'm trying to compare apples and oranges and I recognize that an electrician or painter may cost more per week than a full-time employee, we are looking at it at a cost over a year, so I'm just trying to see where -- where those numbers start to really pencil out. Jensen: That's a good question. My -- my main comparison in -- for some of the numbers out there is if there are -- for instance if there are ten light bulbs that are out here in City Hall and we need to bring in an electrician to change out those light bulbs, which would be something that this individual could do at his level. You would basically be comparing the 32 dollars per hour for this individual, compared to an electrician at 60 dollars an hour. So, that's where the (unintelligible). Cavener: Sure. If -- if they are changing light bulbs 40 hours a week, 52 weeks out of the year. But you wouldn't hire an electrician -- Jensen: No. Cavener: -- to do that. Jensen: No. That's a good -- this would just be for -- for temporary work. So, like they would come in (unintelligible). They would come in, change out the light bulbs, but they would come in and do painting. And so light bulbs may take them three, four, five hours and, then, they are gone. Cavener: I mean I hear what you're saying, I just -- I'm struggling with this position and if we are basing it on hiring a contractor to come in a few times a year and change light bulbs and do painting, to me that's a better decision than have -- hiring a full-time employee with wages and benefits over the course of a year. I'm just trying to see where we have enough demand for some one to come in and do those things and maybe -- maybe I'm out of turn here, but -- I change my light bulbs in my office. I can understand in a room like this and I don't -- if someone needs a lightbulb changed, I don't know why we need to call an electrician to change a light bulb, but maybe someone who is smarter can explain that to me later on. I'm just trying to figure out where the nexus is of where it's beneficial to us to hire somebody for these tasks, as opposed to hiring a full-time employee to handle those tasks. That's all. I haven't heard that we have enough of a demand for those two issues that you reference d to justify, at least at this point for me, for -- to hire on a new employee. Jensen: So, the new employee would -- would put (unintelligible) light bulbs. Would be doing some more paint jobs. Like I had I mentioned we are only currently completing 43 percent of our (unintelligible) mechanical issues, but changing out filters, fire hydrants, I mean all those maintenance issues that -- as well as setting up rooms, moving heaters around. So, it would -- it -- it's not just Meridian City Council Budget Workshop June 19, 2017 Page 38 of 83 one aspect, it's not just changing out light bulbs or the rooms, but it's everything collectively, not just City Hall, but it's all the (unintelligible) that we have. Cavener: Madam Mayor? This might be helpful. If you could give me a list of what those 13 items that are priority that are apparently uncomplete on -- on the backlogs, that will help me to kind of get a sense of -- to some of the other things other than the light bulbs and a small paint job. Jensen: Okay. Milam: Madam Mayor? De Weerd: I think some of the conversation in the presentation is in the management level was we have -- we are increasing numbers of public buildings. The public buildings are aging, they are requiring more maintenance and with illness and vacation time those -- they are relying more and more on the outsourcing, rather than in-house. You would also hear some of that -- the directors that their staffs are doing maintenance and that's not part of their jobs. So, it's -- it's because the maintenance team cannot resource that. They are using their own personnel to do some of the -- this type of work. So, that -- that's -- Cavener: Madam Mayor? That would be really helpful to know to what -- what our employees are doing for self -maintenance. I think that can give us a good understanding as to what employees are doing versus what -- well, to Councilman Bird's point, we would hope that they are not doing that type of work, but as an employment -- De Weerd: But even if your comment on changing a light bulb, we do not want employees climbing on something to -- to change -- we want our maintenance staff doing that. Cavener: I think this room makes a lot of sense for that. I -- does that make sense that every -- I don't know. I haven't been in every office and every building and I would hope that an employee would be proactive and if they have got a step ladder and can change a lightbulb and continue work versus having somebody come out to change a lightbulb, to me it -- and maybe I'm oversimplifying how easy it is to change a lightbulb in my office versus these buildings. Okay. Thank you. Jensen: Councilman Cavener, so this has -- as a comparison also (unintelligible) we may go up there and go change one -- the bulb up there (unintelligible) go up there to check it out, the ballast maybe the actual item that needs to be taken. Cavener: Sure. Meridian City Council Budget Workshop June 19, 2017 Page 39 of 83 Jensen: So, we have to contact an electrician to come in, because we can't do that item ourselves. Cavener: Sure. Jensen: So, another good example is out there at Home Court -- the fact that the roof is so high, there is an actual man lift there that they have to get on board and take it out to the court, they got to get the outriggers out and they got to go through that to get the lights out. So, that's -- that's pretty time consuming and if you have the parks and rec staff maintenance -- or actually perform that maintenance, you know, it takes away from their (unintelligible) as well. Cavener: Sure. Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: It sounds like this is a significant amount of work for this person. It would really be helpful just to have a rough idea of the cost savings and the outsourcing that we won't be doing. That would be really helpful to get a rough idea of what approximately that, on a normal basis, is that we are outsourcing on the job that this person is going to take over. If you don't have that number with you -- Jensen: I don't have it with me. De Weerd: Max can work with Alex and -- Milam: Maybe the last couple of years' worth. De Weerd: -- and finance. There might be something in front of you that -- Jensen: We haven't actually gone out actually asked electricians to come and to change a light bulb -- Milam: Oh, you haven't. Jensen: No. That's -- that's just a comparison that -- that I'm saying because the fact we are falling so far behind in our cases, one option is to actually bring in an electrician there to change out the lights as they burn out. We haven't done that to this point, because of the -- it doesn't make that much sense with the cost that we have to pay out, but that is an option, though, to keep up with the cases that we have. So, we haven't spent the money on it and -- so we haven't gone that road. But if we do want to keep up with case management that is a possibility. Another possibility is to go back and rather than providing services at -- at 15 Meridian City Council Budget Workshop June 19, 2017 Page 40 of 83 facilities, maybe we cut back our services and -- and do that at only specific facilities. But if -- De Weerd: Do you have -- does Finance have some information to share? Jensen: So, the priorities on here, this has got -- there was like a control in basement because of the fact that there was so many -- I forget what they are called, but there were flies that were getting all over the basement in the ductwork and whatnot, so they had to take care of that before it got -- before it got out of hand with the flies. Cavener: Sorry, I couldn't hear you. I get you're reading up there, but I'm sorry, all I heard was flies. Jensen: So -- Cavener: And, Madam Mayor, we don't need this answer today, but I'd just give -- I could -- if we could be provided a list of what those backlogs priority items are I think that would be helpful to people. Bolthouse: Madam Mayor, Members of the Council, we will work to -- to quality an answer on that to clarify it for you. Cavener: Thank you. That's all I'm looking f or. De Weerd: Thank you. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I got one last question. Well, one question. The thousand dollars a year in employee training, what kind of -- what does that get us? What kind of things are they being trained on every year that -- or who is doing the training that we are paying thousands of dollars to do or where does that come from? Jensen: So, a thousand dollars training there would -- would be for classes through like IBOL or -- or the IBOLA courses, International Officials Training for HVAC and electrical -- for all the aspects of building maintenance, just to keep up with the HVAC system. De Weerd: Okay. Is there a last enhancement or who is doing that one? Jensen: So, this last one here, which is for an electrical service in the plaza. There are numerous events in the park each year that need electrical services. The existing electrical system cannot supply the needed power for some of these Meridian City Council Budget Workshop June 19, 2017 Page 41 of 83 events. Electrical breakers are being tripped due to the overload. That, of course, causes power to quit during the event and the city staff have been called in after hours to address these issues. As a work around electrical cords are routed all over the plaza through multiple outlets. As you can tell by the picture there it creates trip hazards throughout the plaza area. So, this enhancement would add more breakers to distribute electrical loads, bolstering the electrical and also reducing trip hazards. De Weerd: Thank you, Max. Any questions on this enhancement? Cavener: Madam Mayor, just a comment. Max, I appreciate you bringing this one to us. This is something that wasn't even on my radar. I wasn't aware that was an issue and when I went through the enhancement reports it is a big deal. So, I appreciate you bringing this. This is I think some good forethought. Jensen: Sure. Stewart: Madam Mayor, Members of the Council, Councilman Palmer, I also got some additional information on your cost. So, the average annual cost for an unmetered light -- so many of our lights to Idaho Power are on an unmetered case, they don't meter them, they just charge us a fee based on their average cost. So, the average annual cost for an unmetered LED light is about 12 bucks a year. Bolthouse: Okay. Madam Mayor, I think we are -- that concludes our presentation of our enhancements for FY-18 and what we want to end on is kind of a road ahead and as I mentioned, this is -- these are items that we want the Council to be aware of that will probably have impact on our budgets and finances and activities as we look at FY-19 and beyond and, again, we have kind of broken this into kind of a utility here, so on the -- on the wastewater side, as you're aware, we are taking care of the liquid stream capacity of the facility, moving our capabilities from approximately ten million gallons a day to 15 million gallons a day and being able to -- being able to process that to the point necessary for our interim limits, which are within five years out on this permit. However, as the plant expands we need to start taking a look at the solid stream side of that process and that's the -- the digestion, the natural gas production and those -- those parts of that operation. So, comment here is just be aware that when we -- when we tune up our liquid side we now will change our focus -- shift over to the solid stream side for our capacity increase. On the regulatory front, so even though the current phase of capacity expansion gets us to approximately 15 million gallons, it does not get us a retention time necessary to process down to the final limit and so we will be starting our phase two of the liquid stream capacity efforts and what that entails is basically taking the existing liquid treatment stream that we have and we will be retrofitting that and the name of the game there is more bugs, more retention time, and better processing as a result of that. So, although we don't gain from 15 to 20 million gallons a day, we gain Meridian City Council Budget Workshop June 19, 2017 Page 42 of 83 from 15 million interim limits to 15 million gallons at final limit. It's one of the parts of that process. So, the planning for that effort, which is all in our implementation plan and things will be coming online in addition to our efforts to transmobile as a stream, slip stream kind of process -- excuse me -- and there is lots of different technologies out there that we have -- are analyzing and finally we have to get started on our tertiary treatment planning process. That is the step that is ultimately going to allow us to meet the final limits in this permit and we hav e about ten years to get that fully implement and demonstrate that we can meet those final compliance items and that requires very high level filtration of the effluent and today that typically is done with a fair amount of chemical addition to allow those constituents to be more favorably removed through filtration. We will be continuing on south Meridian extensions, as you heard today, the phases that are coming up in '18. '19 we got to start looking ahead at those growth generators that Bruce spelled out for us and some of those next steps that are in our planning horizon are things like the McDermott trunk line that looks south and would be bringing sewer to the -- you know, back to the waste treatment facility. Sewer cleaning truck, within the next couple of years you will be looking at a replacement of the one truck that we had. Our newest truck is -- was delivered at Christmastime and is in service, is functioning very well. I know Councilman Borton asked about the -- some statistics and Laurelie will share that when we come see you here in a couple weeks about how we are gaining on that, but this is about the point in time where the original cleaning truck is reaching ten, 11 years of age and you know the trouble that we have had with that vehicle. So, we will be posturing for a replacement on that. Some other items just of note. We are taking -- and purchasing the overhead power distribution at the wastewater treatment plant. Ultimately we want to take that underground to ensure a much better reliability and -- so, that -- that's a project on the horizon. Direct labor in this case is as we expand the facility, the footprint, the assets, the management requirements of that, we are reaching a point of complexity that we can no longer leave that facility unmanned and so what we are -- and will be in the process of doing is evaluating our need to go to a 24/7 oversight of that facility and that is traditionally going to be -- well, today we man the operation for all hours except midnight to 6:00 a.m. That's where we rely heavily on our SCADA and thank goodness it works, but when you now add ten more acres of equipment and whatnot and complexity of a new operation, we are going to need to take close looks. So, we are going to be looking at that he re very soon on what recommendations we have over the next three to five years to man ourselves to fully take -- look after that particular asset. Although we haven't even started officially on our new permit, these are five year permits and we start planning for the next permit negotiating two to three years out in advance of it. So, you will be seeing this -- this coming up sooner than later. As we have mentioned, we have kind of favorably positioned ourselves to the other municipalities of that. Our permit kind of follows there. So, Nampa, Caldwell, and Boise will all go through another permit cycle before we do and that will offer valuable insight, we will stay very involved and assist however we can in making sure that those permits are -- we are well aware of what's in them and we will Meridian City Council Budget Workshop June 19, 2017 Page 43 of 83 assist in any negotiation on those that we can, but our -- our next permit cycle is - - is right around the corner and we will be -- we will be expending a fair amount of effort the next couple of years as we prepare for that next permit. SCADA master plan resources, we have invested heavily in that. The criticality and importance of that system just continues to increase. We need to make sure we have got a good master planning process and that we have the appropria te internal resources to -- to manage that particular venture. And, then, that's on the wastewater side here is that as we -- as we grow the facility we are looking at just exactly what we need for potential secondary access to that facility. We are necked down to the one little Ten Mile exit of the facility. It would make sense for us to consider another access point and even look at maybe buffering ourselves against some of the other areas around us there as residential and commercial encroaches upon the facility. Those are a couple things in the wastewater side that -- that we are already starting to look ahead at. On the water side, obviously, continuing our efforts with wells. Water at this point is more of an organic growth. So, it truly kind of grows with the city as the needs, miles of pipe, geographic distribution of those services, so adding wells, master planning those out, as I mentioned, is an effort in progress. Treatment you heard about kind of a few there, flushing, sampling and monitoring is just continuing to increase from a regulatory standpoint. Corrosion control, as Dennis mentioned. We are doing the study. The results of that may require further investment and resource, depending upon what that -- what that study dictates. So, we don't want to lose sight of that. South Meridian extension. Dennis' labor is more incremental in terms of as we add miles of pipe, treatment facilities, wells, the valves and all the other things that we are -- you know, that we are responsible for, we are going to hit those increments where his labor is going to need to accommodate existing work that's necessary (unintelligible) with SCADA. And so those are some of the -- some of the things coming. We mentioned that we would be back in front of you in the fall as it relates to rates and modeling, because, unfortunately, none of these things down the road are probably going to be free, so we have to be looking out and have to be planning for how we are going to be funding the initiatives that we are -- that we are tasked with. So, with that I think we will finish up here with just a little collogue of people, those that are making it happen in Public Works. Many of these pictures are -- we got an emoji there from the Expo last week and as I mentioned it was -- it was a great effort and a little bit of weather concerns, but we sure had a lot of families and kids out and went through a great -- a great evening with the citizens. And that's the current champion kickball team from wastewater. De Weerd: Stress current. Bolthouse: Stress current. Yep. That's -- that's an annual competition at our picnic to see who carries the trophy, but with that we would stand for any questions by the Council. De Weerd: Council, any questions at this time? Meridian City Council Budget Workshop June 19, 2017 Page 44 of 83 Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: One question maybe for Dale or for Todd or Jenny. And there is two enhancements in the Public Works path to be funded by Enterprise Funds -- or two positions to, then, be housed in Community Development. I assume Community Development is going to talk about them, but why are they proposed to be funded solely by the Enterprise Fund? The addressing tech and development analyst. Lavoie: Madam Mayor, Councilman Borton, those two positions are managed under Bruce Freckleton, Bruce Chatterton, but they are one hundred percent funded via the Enterprise Fund. Those two agencies will be presented under Bruce Chatterton, Community Development presentation either today or tomorrow. Borton: Right. The question I guess is why funded by Enterprise Fund versus -- Lavoie: I will defer that to Dale to (unintelligible). Borton: (Unintelligible) General Fund funded expenditure, I just don't understand the distinction. Chatterton: Madam Mayor, Council Member Borton, those piece s actually were part of Public Works a few years ago. When Community Development Department was originally created -- shortly before I came on the scene, elements of the building and land (unintelligible) that was part of the Public Works team and it's directly related to the Enterprise Fund and, thus, the land analysts do -- really are representative of the city engineer and the director of Public Works' direction (unintelligible) direction. So, it's part of the overall permitting process. But they do a lot of the initial infrastructure work with the clients, they do the review. Addressing technician similarly also (unintelligible) addressing, also do that wastewater sewer assessments. So, they, essentially, tell us what -- how much they are going to have to pay and so it's directly related to the work Public Works does, but it's our shot to create that -- that one stop shop a few years back. Borton: Got you. And Madam Mayor. So, they are under your supervision -- Chatterton: Yeah. Borton: -- just funded by the Enterprise Fund. Meridian City Council Budget Workshop June 19, 2017 Page 45 of 83 Chatterton: Yes. But they also -- it's important to note -- and we do this all the time, they take their technical direction from -- as opposed to the supervisor's direction -- from Public Works. Borton: And so they really work for (unintelligible). Thank you. Stewart: Madam Mayor? De Weerd: Yes. Stewart: Councilman Borton, so the vast majority of what they do is review and approve plans and specifications for Public Works infrastructure -- Borton: Okay. Stewart: -- so that they can -- the development community, who is putting sewer and water plans together, they are reviewing those and if they have technical questions they work with us on the engineering side, but they are -- it's about our infrastructure that, you know, they are helping manage that and review that -- Borton: Okay. Stewart: -- infrastructure development. Borton: Thanks. De Weerd: Okay. Anything else? Well, we will take a break and reconvene at (unintelligible). (Recess.) De Weerd: Okay. We are back in session and our next (unintelligible). Lavoie: Thank you, Madam Mayor. If we can sneak in Utility Billing before Jeff's team, that would be fantastic. We did not finish them up on the Enterprise F und. So, we will make this quick. Utility billing -- and, Madam Mayor, Members of the Council, we can rotation in your budget book to the MUBS tab is what it's called. We will go to the utility billing department, that's part of the Enterprise Fund. An d our agenda for you today is we are going to try to go over the vision statement, the Enterprise Fund, touch on budget dollars at work time. One enhancement to present to you, discuss the road ahead, and, then, stand for any questions. In the vision -- you have the City of Meridian vision, which is by 2035 Meridian will be will be the west's premier community to which -- to live, work, and raise a family. (Unintelligible) department's vision statement, so we want to focus on the care values, customer service accountability, respect, and excellence. Our primary job in Finance is to be an A plus customer service department and that's Meridian City Council Budget Workshop June 19, 2017 Page 46 of 83 what you will get from us and touch bases on that a little bit more in our Finance Department presentation. So, with that if we go into enhancement summaries and I skipped budget dollars at work. That's because Utility billing did not have any utility billing dollars that you presented us -- provide us in fiscal year 2017 as quote, unquote, new. We have been focusing on the dollars that you have provided us since 2015 with our budget -- I apologize -- our utility billing software. You heard Dale talk about the award that they are getting with the back end of the utility billing software. We have been spending the last 36 months implementing and integrating the utility billing software into the city's infrastructure. So, that is what we have been focusing on for the last 36 months for our budget dollars at work. So, our enhancement summary -- we have one enhancement to provide -- or present to you, which is in your budget book. It's for a utility billing lead account -- account clerk. And this utility billing lead account clerk we are asking for a one time cost of 10,250 dollars, ongoing cost of 70,226 dollars, and we believe this enhancement will be to maintain our current services that we provide our citizens and our city staff members. This enhancement is going to be a hundred percent funded by the Enterprise Fund and we believe that this enhancement does meet the stra tegic plan focus areas of responsive growth and strategic growth. The primary goal of this employee request is to supervise the four utility billing clerks and as you see the front of our lobby -- oh, we have everybody behind us. They snuck in on us. So -- yeah. So, that's what this FTE request is for is to help maintain the level of service that we provide and to assist the four staff members there. This employee will help triage the daily workload that they encounter with the growth that we are -- I guess experiencing for not only the last ten years, but we are -- we are going to go over the next ten years, as Bruce Chatterton explained to us, what the growth is -- we have been managing the growth the best we can -- could over the last ten years. He provided us with some software efficiencies. We are managing that. We have been using current staff. We have been utilizing outside staff to stay afloat. Again, we have not had any employee in Utility Billing since 2009, so, yet, you guys know how many houses we have added since then and the utility billing team since 2009 have met your requirements and your goals on a daily basis. So, again, with the employee we believe that we have reached our maximum efficiency with the staff that we have now, with the technology that you provided us. We believe that the staff that you're going to consider here will not only maintain what we are doing now, but also be proactive in providing that, you know, expected level of service for the next ten years hopefully. Again, we will see how the next ten years looks, but that's our goal with this staff member is to get us where we need to be now, but also be proactive for the next ten years in not adding an employee since 2009 to the staff and we are looking forward to having an additional team member to help mitigate and help manage the current workload that we have today. So, before I move on to the road ahead, any questions on the presentation of the Utility Billing lead account clerk? Cavener: Madam Mayor? Meridian City Council Budget Workshop June 19, 2017 Page 47 of 83 De Weerd: Mr. Cavener. Cavener: Todd, can you either provide or get us -- I'm just curious -- what percentage of our customers pay via electronic means versus of the phone versus in person and what that number has looked like since 2000? Lavoie: Madam Mayor, Councilman Cavener, we will definitely get that researched for you. Cavener: Great. Lavoie: And we will do that. I can tell you what the integration of the utility billing software they provided us do require. We have seen a transition definitely towards the electronic functionality of paying, which is a great thing. That's what we have been working for. What you will see from a workload standpoint that we manage on a daily basis is going to be the transition of property. Every time you have a renter leave or move that's not electronic, that's not utility billing software handled, that's manpower. Every time you sell a home. Every time you buy a home that's human interaction. That's where the majority of our workload is that you will see. But we will definitely get you those numbers. Cavener: Madam Mayor? Todd, if you could in clude those numbers as well I think that would be helpful to what -- what percentage or how many of those applications you're dealing with in 2017 versus 2009. Lavoie: We will see if we have those data points for you and we will provide those to you. Cavener: Great. And Madam Mayor, one other question. Because you -- before we go to the road ahead, I noticed in Finance there is the enhancement to -- to do a remodel -- Lavoie: Uh-huh. Cavener: -- of the MUBS area. I'm just curious why is that the Finance not MUBS? Lavoie: Sure. We decided to put that in the General Fund section of the presentations and not the Enterprise Fund, since that is a City Hall building and not an Enterprise Fund building per se, that was our decision. Cavener: Okay. Lavoie: Valid question. Cavener: Thank you. Meridian City Council Budget Workshop June 19, 2017 Page 48 of 83 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: You brought something up that's been an issue (unintelligible) so that the way that we do the transfer of accounts is different from the way a ny other city does it, so when you have renters or -- the stuff that you're saying is taking up most of their time, which is why we need another FTE is a very difficult process and it seems there should be an easier way. They don't do it the way in Meridi an or Garden City or Nampa or anywhere else and so it would take less staff time and, therefore, less (unintelligible) if we had a better system. Lavoie: Madam Mayor, Council Member Milam, are you referring to the -- what we call the renters addendum in how we assist the property owners to manager their -- the renters and their property with bills and invoices? Milam: Yes. Lavoie: That's what you are referring to? No. That's a very valid question. The utility billing team, along with the -- the Mayor, we have discussed this, we have discussed possible changes to this, talking about, you know, instead of providing that customer service to the renter, the property owners, by allowing us to help assist with managing the renters, instead just leave the property owner as the primary responsible party for the monthly services, I think that's what you're referring to as being streamlined, don't -- that second layer of customer service. I believe that's what you're referring to? Milam: Well, there would be two options. The other one would be put it in the tenant's name and -- and not have it on -- in the landlord's name. Lavoie: Sure. But we -- Madam Mayor, Councilman Milam, we have addressed that -- we have discussed that as well. Other agencies have -- if we talked about your secondary approach of putting it in the renter's name -- i.e, the renter, we would, then, need what's called a collection company, because we would, then, be chasing in the renter around looking for payments, because the renter, then, becomes responsible for that payment, rather right now we have the property owner that we lean on as the responsible party, because they are the property owner. So, the Idaho Power, the other utilities, they actually have collection companies. We can go that direction, just know that Karie's team would need additional staff members, quote, unquote, the collection company, because you would have renters leaving and not making payments. So, we have presented that to the Mayor as a consideration. We have talked about it. We didn't think that adding a collections company to the city was the prudent way of doing it. This is the direction that we have discussed in house and with the Mayor that we think this is the best direction from a customer service standpoint, from Meridian City Council Budget Workshop June 19, 2017 Page 49 of 83 interaction with the property owners, and also from legality reasons and from the renters. We do discuss it. We do take it in consideration. We have gone through a roundtable on that -- on those three topics. Milam: (Unintelligible). Lavoie: Again, we -- additional cost -- we were trying -- again, good question. We were just trying to minimize the additional or expenses outside -- Milam: We can talk about this later, but does it require additional resources, because a lot of times it's written in the contract that a collection agency will just add a fee on top and collect it from the person they are collecting from and there actually doesn't have to be -- doesn't have to cost any extra money, so -- Lavoie: Well, I think it's a valid question and we are more than happy to -- Milam: Or require a deposit and -- there is a lot of ways to -- I think the way that we do it is extremely difficult, because I deal with it a lot, and so you call it just customer service. I call it difficult. De Weerd: We call it putting the onus on the property owner. Lavoie: Appreciate the question. De Weerd: Okay. Any other questions? Okay. Thank you, Utility Billing. I'm surprised you still have it as MUBS. I think it was (unintelligible). I was going under the U and I couldn't find it. Lavoie: We did say under MUBS. Want me to touch on the road ahead? The road ahead for the Utility Billing team is for us the primary resources we are going to be allocating towards a two point solution. That's our utility software solution that you provided us over the past 36 months. We are going to continue to work on that particular software to fine tune it, get the improvements where we need and, hopefully, increase our efficiencies and improvements on processes. And, then, the second item for road ahead from Utility Billing that you will see again is going to be what we call the paperless movement. We are looking at going paperless. We are going to be working with internal staff to see what we can reduce in favor -- increase efficiencies, increase -- and reduce the total paper that we manage on a daily basis. So, that's the road ahead for the Utility Billing team. Hopefully there was a little bit of humor there, but with that I will stand or sit for any other questions. De Weerd: Any questions? Thank you. Lavoie: Thank you. Meridian City Council Budget Workshop June 19, 2017 Page 50 of 83 De Weerd: Thank you. And I will -- before our Utility Billing crew leaves, let you know how much we appreciate you . We know that probably outside of Utility Billing probably Code Enforcement is the other arm that get the complaints and the grumpy people and we do appreciate what you do day in and day out. So, thank you very much. De Weerd: Are you going to make a comment about the people up there? Lavey: I was thinking about that, but I thought it was pretty creative on Bruce Chatterton's part and I don't think I could top that, so we will just leave it at that. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: On that my rough guess, I think it was close to one person every three hours. Or every ten minutes. Sorry. Lavey: Madam Mayor, Council, thank you for the opportunity to speak today. Your command staff is eager to present. We have two first timers here and they will both have an opportunity to present as well. And so you can be as easy or as harsh as you want on them. When we put together this template -- Jenny, of course, put the -- the City Hall in there and we had the opportunity to put in any picture in there we wanted and I really decided to leave that, not only because it's an awesome picture, but it represents who we serve and that's the youth and the community members and that's what it's all about . We have a mission to accomplish regardless of what happens here today and we are going to go out and further accomplish that vision for those people. Before we start I'd like to thank Todd and Jenny. We always challenge ourselves to make a better budget process and I don't know -- eventually we are going to get to a point where I don't know where we go next, but the -- the mood, the help, the partnership, the one team has been tremendous and owe a lot to Todd and Jenny. I also would like to thank the -- the Mayor for her support. We have been working on a couple of these enhancements for several months and, then, lastly, I would like to thank Council Woman Milam, our liaison, who has sat through some patrol staffing studies and some discussion and some budget presentations. It gets pretty daunting. And so thank you for -- for that as well and thank you for being here today. I know that you were on the road all night, so we appreciate that. And, then, I'd just like to thank our entire command staff for preparing our needs for FY-18. Last year -- hold on. Let me back up. So, what Todd had presented today is a number of enhancements that each department had and we had submitted 13 enhancements. We have since went different routes on some of those and today you are going to hear us talk about ten enhancements that we are bringing forward as far as the Police Department. We will discuss some other -- other enhancements that you're going to be seeing in -- in the future ahead. I originally put this slide in here, but, then, I added the road ahead, so we Meridian City Council Budget Workshop June 19, 2017 Page 51 of 83 don't really need to talk about the code enforcement position. We will be talking about the end of the presentation and, then, the captain position that we had submitted -- frankly, there is a higher priority need that we have to put forward first before we address these positions. But we can talk about that further as well. Last year we adopted a new vision for the Police Department. It's something I think we are all proud of, but it basically is -- is quite simple. It says the Meridian Police Department is a premier organization valued for innovation, positive culture, community partnerships and core values. These are areas that we hear from community members, from people that apply for -- new employees that come here, other departments. That's what brings them here and it's really our positive culture, our set of values, and are innovation as far as -- you know, some of the examples is our paperless report writing and many, many other things. Our programs and such. So, also you all know what the city vision is and so I just put that in here, but this one to look at it and there is -- as far as we just appreciate the fact that the city has placed a high -- a high priority on the public safety and we -- we definitely enjoy the quality of life that we experience here and we are quite proud of the lower crime rate that same size or similar size cities across the United States -- but most importantly across Idaho, they don't see the same lower -- or lower crime rate. Budget dollars at work. Last year these are the -- the enhancements that Council approved. I just want to give a quick highlight. Patrol officers four, we -- we had a number of retirements last year. We had a few dismissals for training reasons. We have had a couple positions that were open when we came in front of you last year and so we have had an opportunity to hire a lot of people. We have five patrol officers starting on June 26th and, then, we have -- when those five come on board we are going to have two current open positions. So, we have done quite well as far as filling those spots. We also have an entry level test coming up this month as well. The code enforcement supervisor has been filled. Put him to work right away. It was an internal promotion. That would be Tom Baker. Records retention analyst has been filled. The school resource officer was filled. That went to Meridian -- or not to Meridian -- it went to Victory Middle School and, again, has had a -- one school year out so far. I guess right now would be a time to let you know that we have had an SRO at the school district office that was covered by the city, the school district, and ISU. ISU had brought forth their all-time security -- actually, they hired one of our retired officers that -- that's there and they have elected to not fund that position for FY-18 at the 25,000 dollar revenue loss to the city. And the discussions with the school district on what to do with that half -time position, they have elected to not move forward on funding that halftime position as well . So, that -- that is some of the -- the revenue loss that we -- that's been captured in the budget. However, with negotiations with the school district we are bringing in an excess of 100,000 dollar more increase than what they paid last year. So, it really offsets it all. But just for -- for your information. CID tables are purchased. The data card -- De Weerd: Chief? Meridian City Council Budget Workshop June 19, 2017 Page 52 of 83 Lavey: Yeah. De Weerd: Before you move on, I'd like to thank Scott and Finance Karen that have put together kind of a model that we have been working with the school district to -- to adopt and -- and what the compensation for the SRO program should be and we have finally come to an agreement . So, there is -- those add predictability to our budget on what those expectations are. It gives the school administrators good information to bring back to their board of trustees and, again, so there is predictability to their budget process as well. So, there has been a lot of work, maybe blood, sweat and tears in that, but there -- it's -- it's nice that we came to that and it was through those discussions that they were looking for better efficiencies to help mitigate cost , that that position that was in Renaissance High School and the administration and ISU was thought, well, we can do without that. So, just moving forward there is a financial plan in place and we are thrilled that we are finally where we want to go and we both communicated -- we are all on the same page with that. Lavey: Thank you, Madam Mayor. I will -- I will just add to that and say it was a two year process. So, with Scott and Karen it was two years ago was the budget year, so that does not go unrecognized. And I will also I guess just for the record tell you that when the Mayor and I met with the school district superintendent, assistant superintendent, we asked how are we doing? Are we meeting your expectations? What can we do differently? Do you want to do something differently? And they were high praise -- high praise to the service that we provide to the school district and, really, a lot of that goes to both Lieutenant Colaianni to Sergeant Shawn Harper and the rest of their staff. So, they do a phenomenal job there. I don't know how they do what they do , but they do it and they do it quite well. So thank you. De Weerd: They are the best and they were recognizing it. Lavey: That's good. The data clerk position has been filled. The cradle point for the connection and the vehicles have been completed as we build our cars . The patrol sergeant was filled -- just to let you know, too, if you recall back on our discussion last year, we asked for two patrol sergeants as one plan, but the Plan B was to civilianize the code enforcement supervisor position , which we did, and, then, take the -- that sworn position and put him -- put them back on the road, which we did as well. So, we did that internal transfer, promoted another individual to cover the shifts, and we also promoted two patrol folks as well. The unfunded item last year -- it was under the Police Department. Really it's three departments. It's IT, Fire Department, Police Department. Kind of looking at -- we were looking at the future when the new dispatch center in Meridian came aboard to have fiber connectivity as a redundancy if the current fiber that we rely on, which is ACHD, failed. We didn't fund that. It's still not in the plans to bring it forth in number wise, but you will see it sometime in the future and, then, just to add that, the new dispatch center here in Meridian went live last week. It went Meridian City Council Budget Workshop June 19, 2017 Page 53 of 83 flawless, which was amazing in itself when you're taking something that complex and -- and that technology and pulling the switch and hope i t all works. So, the main dispatch center for the entire Ada county is operated out of City of Meridian. This is just a -- a quick slide on the enhancements that you're going to be seeing in front of you today. It's patrol lieutenants, patrol officers , and equipment -- our canine cooling equipment, patrol report writing workstations, shooting range membership, training lab simulator, trauma kits, wrap restraints systems, and scenario village and concept design. We will be going and talking about each one of these in depth in a future slide. Some of the unfunded items that you will see are the code enforcement position , which we -- we have pulled out and will bring that forward next year. The background software is currently in there unfunded, unless we take additional property tax increases. You will also see some patrol officers that are currently unfunded here in the tier three category. The captains I had already mentioned have been pulled out for now. You will see those in the future, but you will not see those this year. Training records tracking software. This was put forth, but Lieutenant Caldwell worked with IT to try to adapt existing created software within the city to meet our needs. There is nothing out there that meets our needs, but with a few tweaks we think it can happen. So, that's what we are going to do. The only -- the only drawback to that is that we don't know when we will be able to get a priority to make those - - make those changes. But IT is currently working on that. And, then, we just put these on here, because we weren't going to talk about replacements, but these are a couple of replacement items that you will see in the -- if you select to take property tax increases, you will see a radar trailer and you will see a countertop replacement in patrol. I will tell you, just to let you know, that on the radar trailer we have two. One was purchased by us. One was purchased -- or one was purchased through grant funding. This came in front of you last year. We decided to withdraw it and we have limped along for another year, but it needs to go. So, if this isn't replaced we will be down to one. Patrol lieutenant. I briefly mentioned this to you in April's staff presentation. We are going to -- I'm going to say a couple words and I'm going to defer, basically, to the Jeff Brown to add anything. First let me say that Lieutenant Brown and Lieutenant Stokes do an unbelievable job and they get the job done, at the detriment of their family lives, their sleep, spending time with their kids. Just this weekend -- Saturday Berle was working on a -- a case over the weekend and, then, on -- they must have swapped, because, then, on Sunday, then, Jeff was working on a case last night. So, they work seven days a week. Things have changed in the valley and the types of calls and the logistics needed, the frequency -- it really necessitates -- or it's necessary for us to have 24/7 lieutenant coverage. It does not make sense to have our sergeants have to call someone at home when it really gets bad out there. We need to add this level supervision 24/7. And it's really crucial to improving the command and control structure throughout the work week , instead of just four days a week. And with that I would defer to both Berle and Jeff, if you want to add -- Meridian City Council Budget Workshop June 19, 2017 Page 54 of 83 Stokes: Chief, I think you did a pretty good job. I think, you know, it's just the -- I think the change in the city that, you know, busy operations seven days a week and certainly it's not a full 24 hours of the each day, but it's a good 20 hours a day that we are hopping pretty good and it's all of our -- unfortunately, our crime statistics have gone in the wrong direction and I think it's just part of growth. You know, we are busier. We have a lot more going on. A lot more calls -- the types of calls are supervisor intensive and the frequency of them and so we tax our officers and our corporals and our sergeants and the lieutenants have to pick up that shift and they need to be available for them and the city, you know, the media inquiries, the uses of force, all of those things that go on in the police world, they happen seven days a week and I struggle with asking for something that will ultimately help me personally. My wife would very much appreciate this change. But we love what we do. We will answer that call all the time, but it's more than answering a phone call, it's being there -- physically being there for our citizens or officers or supervisors when this stuff is happening. You can only do so much on the phone and I think I will leave it at that. Jeff? Brown: I would, yeah, just further what Lieutenant Stokes said. We don't mind answering those phone calls in the middle of the night. We understand that it comes with the job. But with the growth of our city and the frequency of these events we work and understand we work for a first rate , first class city and organization and we do owe citizens and our employees better. We owe them the ability to be there for command and control decisions and to be available to them without trying to get an update or brought into the hold after the fact. Sometimes that's difficult to do on the phone late hours of this morning. I do feel that time asking for two lieutenant positions is so vital to our -- the health of our organization in moving forward and preparing for the continued growth of our city. De Weerd: Thank you. Council, any questions? And I don't think we would argue with that at all and that's an area that has been increased, the numbers of calls for service. As a command and control and -- I want to say compromise, because you both have been able to fill it and -- very well. But it has been taxing on what our expectations are of the current positions and as the chief had told me and so certainly looking at a relatively flat organization, I think that these have been more than justified. So, thank you for your comment. Anything you want to add to it? Bird: Madam Mayor? De Weerd: Yes. Bird: Madam Mayor, can I make a statement? Bird: Mr. Bird. Meridian City Council Budget Workshop June 19, 2017 Page 55 of 83 Bird: As -- chief knows this. I have found (unintelligible) for a year. You take out one of the lieutenants there, but add two captains, and that's the administration we had when had 27 sworn officers and less than 30 ,000 people in the City of Meridian. These guys go above and beyond. I -- I know they are young, they are tough, but this is how you burn people up out of their careers. This is something that is very badly needed. I -- I would not -- I don't think we should even have -- on this in -- these guys go above and beyond the call of duty in this city. Lavey: Madam Mayor, I just have one -- well, I say one comment. I don't know if I ever have just one comment. But, really, a comment on this and it kind of segues into the other enhancement and -- and it really kind of covers the whole delay in the captains as well, is I, in good conscious, do not feel like we should be adding more command structure when we have needs for boots on the ground and we really had an argument between Lieutenant Stokes and Lieutenant Brown, because they see a higher need for the patrol officers. But I see a need that (unintelligible). So, that's really why you're seeing a delay in -- in the captains we are trying to get this layer of commend structure in place on the ground that says 24/7, followed by patrol staffing and, then, when we can -- we get a moment to breathe, then, we will look at future department alignment and Mayor and Councilman Bird and I have gone round and round about captains, lieutenants, captains, lieutenants and I think we have come to an understanding - - he understands why we are prioritizing lieutenants over, you know, anything else. And so that really kind of segues into patrol officers. We are requesting seven patrol officers. That number wasn't the number that was pulled out of the air. That number was the number that was presented to you in April in the patrol staffing study, but it does make some assumptions on what we expect as far as how often the officer is on the street, how often the officer is the neighborhood. How much proactive policing you will see versus reactive policing. I will go to say that the numbers that were used in that staffing study, if you recall, were 2014 road mileage. We have grown just a little bit since then and was 2015 statistics on some other areas. So, by adding seven is what it says we need, but we already know that we are outdated. I guess what I -- there is not much really to say on this area. It's just that the -- Bruce Chatterton I think had a problem, which I will explain today, but the growth that we are experiencing is creating a major impact on the level of service that we are able to provide to the city and it is impacting our -- our response times, it's impacting our responding to public calls for service and not having time for officer-initiated calls for service. Public calls for service are reactive. Officer initiated are proactive. It's -- it's just having a major impact on time that we deal with. And, then, I'm going to defer to the two guys that are seen in first hand and that is to Lieutenant Stokes and Lieutenant Brown. And so, Lieutenant Stokes, do you have anything to add on that? Stokes: I don't -- I don't think so, chief. I know that the Mayor and Council have the staffing study presented and you guys have had that for quite some time. But I would certainly stand for any questions. Meridian City Council Budget Workshop June 19, 2017 Page 56 of 83 Milam: Madam Mayor? De Weerd: Mr. Milam. Milam: So, this say partially funded (unintelligible) . Lavey: So, Madam Mayor and Council Woman Milam, what we have done is presented the seven that's what I'm talking about. You will see it staggered amongst -- I believe there is four that are funded in the General Fund. There is two that would be funded if there was two percent and there is one that was funded if it was three percent. That's the recommendation. Of course you could choose to do it -- Milam: I would like to see all of these positions (unintelligible). I think that in order to keep up with -- with the growth and with (unintelligible) and with the staffing study, if we don't, we are going to need ten or 15 all in one year, so (unintelligible) that we obviously need them now. Lavey: Well, there is a way to fully fund them. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Chief, how many patrol officers have we added in the past four years? Lavey: Madam Mayor, Councilman Cavener, I -- I can't guess. I don't have the exact numbers. I can tell you we added four last year. I can tell you we had -- Lavoie: Councilman Cavener, Chief Lavey, the only number we can give you is sworn officers. Is that different from -- Lavey: No. Really it's not different. Cavener: Sworn officers is fine. Lavoie: Okay. So, we can give you sworn officers additions and changes. Cavener: Okay. Great. Lavey: Real numbers that have -- I know it was four last year and I believe it was the previous four as far as sworn officers. Lavoie: Mr. Cavener, I would tell you -- what would you like us to go back to? Meridian City Council Budget Workshop June 19, 2017 Page 57 of 83 Lavey: Four years. Cavener: Four years is fine. Lavoie: There you go. Seventeen. Down from 2014 he was sitting in fire department -- I apologize -- the police department was sitting at 88 sworn officers. Currently -- if I verify this -- we are sitting at 105 sworn officers. Lavey: (Unintelligible) 106. Lavoie: There you go. Lavey: So, I'm off on -- Cavener: Thank you. Lavey: And just for transparency, four of those positions were grant funded by a cost grant. It only covered partially. We are now covering everything. That's what originally started the -- the impact team was (unintelligible). De Weerd: And I -- I guess you would need to add it's not just the population growth as well since then, but it's -- it's also the miles covered and I think that the biggest ah-hah moment was really as we have spread out in the west and also to the south that it spreads our coverage quite substantially and in doing that one that (unintelligible) annex, it is our sister, whether there is a house there or not and these are road miles out on the arterials and that sort of thing. So, the staffing study I think brought a lot of that to life. The four that were included in the General Fund without the three percent was that span and control that one partner could oversee them and so that's -- that's why you have four here and, then, the others are just sort of in that -- the percentage allowed. Cavener: Madam Mayor, an additional question for the chief. Should the patrols, then, be funded I assume that the likelihood that those people were b eing promoted from within, does that create additional vacancies in terms of additional patrol officers for the city? Lavey: Madam Mayor, Councilman Cavener, yes, they will be promoted internally and so that would open up two more spots. It doesn't chan ge the numbers, we just have to hire -- in essence, if you were to fund all the patrol officer positions and the lieutenant positions, we would have to fill nine slots of patrol officers. Madam Mayor, I guess the one other factor that I would share as far as just why there is a critical need -- and this is not Meridian specific, but if you look across the nation, if you look across the valley here, the type of calls and the people that we are dealing with has created a major safety issue on patrol officers and a lot a calls that used to be one officer or two officer calls are not one and two officer calls anymore. They are taking major amounts of -- of Meridian City Council Budget Workshop June 19, 2017 Page 58 of 83 officer power to deal with the calls. They are pretty intense. The usually involve mental health type crisis issues. People that are, you know, whacked out of their mind and it takes more than two officers to do these calls. Unfortunately, we have seen a major increase in them and, then, I have -- all these numbers were in the patrol study, so we don't have to -- to cover it, but I will tell you that we have seen 125 percent increase in assault and battery on police officers. That's just the nature of the business that we are dealing with. And so that is another critical reason why we need more -- more people. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: For a future date, it would be a good discussion to develop the study results and level or service -- some matrix that your department recommends be adopted. One of the statistics that was really interesting is the allocation of time responsibility from community policing to -- I forget the three primary categories, but utilizing something like that to them drive perhaps additional command staff for patrol to maintain that allocation of responsibility. Lavey: Madam Mayor, Councilman Borton, it's interesting you say that, because that's a suggestion that the Mayor and I have been talking about is maybe put together a subcommittee to study exactly what that staffing study said, because we made some assumptions on how often you want to see -- the neighborhood, how often you want to see a car on the street and I will tell you they are very, very, very, very conservative. I will tell you that if we studied and if we looked at what we -- we would like to have and what our city -- our citizens would expect to have, we are not going to like the numbers, because it's going to be far more than -- than seven. But the question is is if that's what the citizens want are they willing to pay for it and come back next year and really have options -- option one, option two, option three and they may choose option one. This is what it will cost, but this is what you will get. If you choose option B or two, this is what it would -- would entail if -- what it would cost is what you get. We have talked about it, to do exactly that. De Weerd: Chief, I think it's also important to note that even when you add new officers on it take a period of time to have them fully integrated into responding. So, it still is almost says you're looking and -- yeah. And you're behind and -- but I -- that's next -- Lavey: Yeah. Madam Mayor, it's the same cost that -- when we annex land and it takes so -- so long before we get the tax revenue in. The same thing. We can put these police officers on their -- in training today, but it takes 30 weeks before they are even allowed on the road by themselves and then -- you know, I'm sure everybody has an opinion on that and how effective they are after 30 weeks, so - - yeah, it does take time. Meridian City Council Budget Workshop June 19, 2017 Page 59 of 83 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Also when I look at the survey results that we just got back, it seems like a top priority to (unintelligible) everybody and that's one of the main reasons people live here, they feel safe, they have a good relationship with our police department and I think that most residents would be willing to pay for that continued feeling and, you know, reality of feeling safe, other than a criminal, but I -- you know, that was on the -- it was on the survey, you know, would you be willing to pay for -- to maintain level of service that you feel that you're getting, probably most people would be okay with that. Lavey: Madam Mayor, I’m just going to move on to -- oh. De Weerd: Mr. Palmer. Palmer: Madam Mayor and chief. A couple questions for you. I don't know if it's just because I for some reason started seeing them and they were there the whole time, or if there was (unintelligible) presence of county policemen in the area, but I -- I don't know why I have been noticing them all the time. I assume it's because they are on their way to or from the different unincorporated parts of the county for different service calls. How -- do they only assist when we request it or if they happen to be nearby when we have a service call to (unintelligible) within city limits that -- how does that work? How do they factor into the service that they may be providing inadvertently to -- to -- Lavey: Madam Mayor, Councilman Palmer, you're seeing them here because they live here, because it's a great place to -- Palmer: Sure. Lavey: -- to live. You are also seeing them here because you keep annexing their area and so they have nothing to patrol. And I say that jokingly, but it's really the truth. As we grow out they have less area to patrol and the answer here to your question, though, is that we have a great relationship with the county as far as how we work well together and we are all serving the same citizens and so if they happen to be in an area and an emergency call comes out, they are going to roll and, then, we will show up and we will take over. If it's a report call they are not going to -- not going to respond to it. But we -- and we do the same for them, you know, for driving through parts of the county to get to another part of the city and we see something and of an emergency nature we deal with it until they show up. As far as why you're seeing them more in town, my guess is it's because of the calls for service that keep going to and we just commented on Meridian City Council Budget Workshop June 19, 2017 Page 60 of 83 the fact that we have officers in training that they are not yet filling the positions and they are helping us. De Weerd: I guess that we have a lot of enclaves as well -- Lavey: We do. De Weerd: -- and they still haven't (unintelligible), so because of our Swiss cheese nature I think you will continue to see that as they travel to the areas they are supposed to serve. Palmer: If I can ask another question, Madam Mayor? De Weerd: Uh-huh. Palmer: Looking at your graph here on the -- after Dilbert -- next page, on the bottom graph -- and help me if I'm just misunderstanding the graph or if we change how we interpret the data, but it appears that the number of calls for service is decreasing down to pretty close to where we were in 2001. Lavey: So, if you -- Madam Mayor and Councilman Palmer, you have to look at the public calls for service versus the officer initiative calls for service, because the officer initiated calls for service are absolutely down, but the increase in public calls for service is -- and I'm guessing -- it's in your study that this has increased by 3,000, 3,500. The types of calls that we are getting and the requests from the public 911 calls is taking up all of our time and so you're going to see a lower average of calls for service, because the officers aren't going out there making the arrests that we had the luxury of doing say two years ago and so that is going to impact the (unintelligible). Leslie: Madam Mayor, Councilman Palmer, in addition to animal control contract (unintelligible) those calls for service were on us before. Those came through the organization as well, but the follow up that the chief is talking about, the calls for service that are public initiated take a lot longer to handle and process and there is more officers on those calls, so a mental crisis where you have a barricaded subject calls, you have five or six officers on that for several hours, that (unintelligible) obligated they had before where they were out making five or six traffic stops each during that time working the traffic enforcement area for recent crashes or problem areas, those calls back up pretty quick, because you're able to do them really quick. That's kind of where those numbers switch. Palmer: So, Madam Mayor, really appreciate that. It makes a lot of sense and maybe it would help -- be helpful if in the future at some point to have those differentiated so that we can see, hey, you know, if we had the addition al staff, these other traffic incidents that -- that should be covered are going uncovered, Meridian City Council Budget Workshop June 19, 2017 Page 61 of 83 because we are spending so much time on this other line of public initiated -- whatnot. Lavey: Madam Mayor and Councilman Palmer, duly noted. You're going to fin d that the graphs that you're currently looking at were created by Finance and all they are doing is taking -- and it's not a criticism, but they are just taking the -- it's a black and white approach. We are taking the numbers of officers and the calls for service and they are giving you a graph. Our crime analysts are studying that, because I will tell you, I'm glad that Lieutenant Leslie brought that up on the -- on the animal patrol, because we did the same thing, we are going, holy cow, what is going on here, explain this to us, and, then, our crime analysis will take it, dissect it and do their down chart and so we can provide some of that. Palmer: Thank you. De Weerd: Well -- and maybe as part of bringing those numbers back it can build off of what Lieutenant Leslie talked about is those mental holds and how long that takes staff out of service. I think we even had someone three days in the -- in the hospital because of a criminal that was hospitalized and we have to be there. There is pretty extraordinary circumstances where our assets are not where they should be, because of the change and maybe the trends that we are seeing with the mental health with some of those more time intensive type of calls and maybe that's something that staff can run to give a greater perspective of those. Lavey: Madam Mayor, you're absolutely correct and you mentioned the one time in the hospital, but there was one time we had one person on the fourth floor, one person on the sixth floor and we had to have s taff on two separate floors in the hospital for three to five days because of the nature of them. It's really -- whether it's a mental health crisis or whether it's drug induced or a combination of both and one is creating the other, but we have had some serious, serious calls like that and it does take away our resources and not only does it take away the resources on the street, the other impact it has is our overtime. Leslie: Madam Mayor, to follow up on this a little bit, Lieutenant Caldwell, who worked with IT to create an enhancement to our current reporting system that will track those crisis situations, so can either handle them differently or more responsive to the people in need, but also to track the time and resources it takes to -- to handle those types of calls for service and this is a good segue, too, to talk about our partnership with -- with IT and we forget sometimes that those efficiencies that we increase are because of the staffing they have up there and those developers that are an important role in getting our functionality up and running, too. Kind of been on the back burner because of other priority projects, but their staffing supports us a ton in being able to do that job more efficiently and provide that information for you, so we believe by next year we are going to have the opportunity to be able to tell a better story and paint the picture for you Meridian City Council Budget Workshop June 19, 2017 Page 62 of 83 of how much time we have actually been handling those calls for service within our community, because it's a tremendous amount of time. I know Berle and Jeff talked a lot about it. Lavey: Yeah. I think we have covered this enhancement, but is there anybody else that feels -- of our staff is there anybody else that feels that you have something more to contribute? Stokes: Madam Mayor, Council, I just wanted to add to that comment about our officers being in the hospital. Those suspects that were in the hospital committed felony crimes. Those were not misdemeanor level crimes, those were violent felonies. On those misdemeanor level crimes we are issuing summons and releasing them if they are in the hospital for a long period of stay, but on violent felonies we are not going to put our community at risk and have those people come back out and reoffend or further damage the safety of our citizens. Lavey: Madam Mayor, I was just looking at the rest of the slides. I'm hoping that we can go a little faster, but we do have a lot more to cover. I do appreciate the discussion, because it -- it's probably the most important discussion we can have here today, but we will try to speed through the rest of this as fast as we can. Canine building, cooling equipment, when we put the -- the building in place -- I forget how many years ago it was -- it was a community donation. The city contributed some monies, but a lot of people -- a lot of community businesses donated the supplies for the building. Well, I will tell you nothing is ever free and so when they donated some of the supplies they did as cheap or as inferior as they possibly could and our building maintenance division has -- has evaluated that -- that building and gave us a proposal of about 80,000 dollars to fix the HVAC in there and I about choked when I -- I heard 80,000, but that was to tie it into our climate monitor system and I s aid is there any additional alternatives that would still be effective and they went out and come up with a stand -alone system that would provide cooling for the -- the canines in the building and that's why you're seeing one-fourth the cost. It was originally 80, it's now 20 and it's a one- time cost to provide cooling in the kennel area of the -- the canine building. Patrol work station upgrade. This is something that is needed regardless of if we add more staff. We have outgrown the workstations within the patrol area and this would add a couple additional work stations for the -- the patrol officers for report writing purposes. Cavener: Real quick, Mr. President. Bird: Mr. Cavener. Cavener: And maybe this is just more of an overall conversation, not just for police, but for all the departments that are coming before us with remodels or requests for chairs. (Unintelligible) we can get answers is do we just have a standard chair that people can order? Because you see different departments Meridian City Council Budget Workshop June 19, 2017 Page 63 of 83 requesting chairs, a variety -- varying cost and I'm not saying the 150 dollar chair that's requested by PD is the right chair or the wrong chair, this is more just an overall larger conversation that I guess I would like us to be more consistent. I think that our law enforcement officers work really hard, as do our firefighters and our community development, but I guess I think that for the most part we should all have the same type of chair and not one person having a better chair over another. Just an overall comment. De Weerd: I have asked the Finance Department to come up with some kind of a reasonable standard that departments can work within, because that would (unintelligible). Cavener: Thank you. Lavey: Madam Mayor and Councilman Cavener, really, for this -- for the PD portion it's -- can we fit into the chair with our gun belts on, more so than anything else, you know, so -- De Weerd: Well, my answer to that is chairs without arms. Lavey: Yes. Because otherwise when they leave in an emergency they take the chair with them. Seriously, they do. Shooting range membership. This is a unique opportunity for us. We have, as you know, for ten years have been talking about building an indoor range in Meridian and we explored many, many options, public-private partnerships, a lot of hard work, a lot of travel and not much ground and, then, a couple years ago we were presented with the challenge of the training center versus the range, all of us wanted to build the range first, but it just made more sense to build the training center first, because it coupled with the building remodel, it just made more sense, knowing that we would probably never ever get the firearms range if we m ade that decision. But just a little bit more history on firearms ranges. We have shot on the range in Nampa. We have shot on the range in Gem county. We have shot on the range in Ada county. And all those ranges closed and, then, we moved to shooting on the range in Boise up in the foothills. That range is now closed. And so the only alternative that we currently have is to travel 45 minutes into the desert to shoot on an in Boise range that is currently under development. A businessman in Meridian has built a 5.5 million dollar indoor shooting range -- an independent shooting range. You probably already heard it -- I know that some of you have already been there. We have kind of formed a partnership with them in that we had approached them on a membership for our officers at a discounted rate that would allow our officers to go in there and shoot anytime they are open for business. In return they have trained our officers -- some of our officers to run their facility and they have allowed us to u se their facility both before they open for business and when they close for business at no additional charge. We see it as a win-win situation and I will defer to Lieutenant Leslie to add any more to that that I didn't cover. Meridian City Council Budget Workshop June 19, 2017 Page 64 of 83 De Weerd: (Unintelligible) -- that partnership has been developing of before they built it and we had an opportunity to give input on some design changes that they integrated into their -- their shooting range because of the relationship with the MPD and I -- it's -- I just spoke with Ryan, the manager, and they are thrilled to have our guys out there and it's been a solid relationship, so that's been appreciated. Cavener: Madam Mayor? Sorry, chief, I (unintelligible). Lavey: No. No. No. No. I was just going to make a comment, but -- Cavener: Question about the financial structure of this membership. I think this is a great step forward in what seems like a significant benefit to your officers. Businesses are there to make money, which is great, but there are also external circumstances of what happens if the business is not successful or what happens if the business is so successful that the owner sells and somebody else -- how our financial (unintelligible) structured so that the city's financial interests are being met? Lavey: I will defer to Lieutenant Leslie. Leslie: Madam Mayor and Councilman, it's a month to month, just like you would normally -- so, it's going to be paid -- we will go through and figure the officers that we currently have on the roste r and, then, that will be forwarded to the finance to pay that bill month to month. So, we are not -- they are not holding any of our money for 12 months or any of that type of stuff, it's simply month to month, just like a normal customer would be. Cavener: Great. Perfect. Thank you. Lavey: We are done with that, though if you want to add we just had our first department qualification shoot here and maybe you just give a real short synopsis of how that went. Leslie: Madam Mayor, they went really well. It was just how we envisioned it would have worked at our own facility. Our officers were able to go there on duty, in full uniform, roll in, set up -- the instructors were all waiting for them. They went -- because they were there almost two hours I think to complete their annual qualification on two -- two firearms. The next time we will go will be another month, we will go, we will do something different. So, instead of spending ten hours at the range in the hot sun over in Boise, and try ing to cram all of this instruction in, we were able to keep the officers on the road for eight of their ten hour shift and it was right here in Meridian, which was kind of nice. The staff out there have been phenomenal to work with. The same discounted fees that they are offering to our sworn officers -- they are going to work on a deal to Meridian City Council Budget Workshop June 19, 2017 Page 65 of 83 offer to the city wide employees, if they want to have memberships there as well they can be a member there and pay (unintelligible). They like us being out there. The facility is really easy to run and operate. We have access to it, like the chief talked about, whenever we want, when they are not operating it and, then, during operation hours we still can go in there and use it, but for our group exercises we like to do those when the general public is not in one of the three ranges that they do have, so -- the rifle range is a little loud. We have had -- that's the only feedback that I think we got that was negative was that just a touch loud. I mean shooting four guns off at the same time -- most people when they use the range is one person shoots and, then, somebody else shoots. When we shoot we all shoot lined up like a firing squad I guess and fire and everybody shoots. So, it's all going off at once and so it's really loud. Normal use of the range you don't experience that type of -- of noise, but that's just how we do it in the range. Lavey: That's just a drawback of using the range, you know. De Weerd: Yeah. Thanks for the visual of that. Leslie: Uh-huh. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I just have a question -- I mean a comment. I'm just really glad that you went with the training center first, because it's utilized all the time by both police and fire and this is a significant savings for the past years to be able to do it this way, instead of building our own center and, then, paying for maintenance and electricity and everything else, so -- and staffing and so many more. So, great. Great work. Lavey: She will appreciate that until we talk about the snowmobile incident. Milam: The what? Palmer: Madam Mayor, a couple questions. Do you have a number of what it would cost us to -- if we were to be going out to the desert and using that, understanding there is a significant lack continual training, just a one time a year or whatnot, so what would our cost be to go out and do that? Lavey: Madam Mayor, Councilman Palmer, there is -- there is some cost we can't calculate and there is some cost that you can calculate. First of all, it would take an hour and a half of driving time -- windshield time in the car just driving and that's either going to be straight pay or overtime pay for absolutely no training whatsoever. Then once you get out there the quality of training that you Meridian City Council Budget Workshop June 19, 2017 Page 66 of 83 have is -- is going to be limited. Plus we already have a limited amount of resources that are covering the city, no you have those resources out in the desert. If those resources are -- are shooting at a range in Meridian, they can respond to a call and be there in five minutes. They can leave the range, they are in a full uniform, and be out to that call. So, there is a lot of cost that we can't capture, but we can sure pencil it out and say this is what it would cost to -- you know, just off the top of my head it's going to cost 30 dollars straight time, driving time, just to -- just in travel cost. De Weerd: I think we would -- Lavey: -- per officer. De Weerd: -- and the numbers earlier around 80,000 a year. Lavey: Yeah. Palmer: Second question. Lieutenant Leslie, when you and I had a discussion out there about what may or may not happen, you had mentioned that a concern that you had with using a -- a public facility was that it's not really built -- it's built for stationary shooting and the -- for training purposes you want to be able to -- the facility to be able to -- to move and have objects and whatnot. Does this facility provide you any of those opportunities? Leslie: Madam Mayor, Councilman Palmer, if we -- like the Mayor talked about, we actually had some -- an opportunity with them during the design to talk with both the owner and the range vender, which is Action Targets we already had a relationship with through our project, so this facility has three shoot ing ranges. One is a hundred yard rifle range. The center one is a tactical range, although when you walk into it, those shooting booths that we talked about are there. The range design as built allows for forward movement of the shooting point. So, we pulled the center barrier out and we go in front of the shooting line and, then, we progress down toward the target. It's not typical of a shooting range, so them building a tactical range -- they will probably only use it for us. They will have some competition shooting where they will move forward the shooting point, but it's going to be free -- or customers will go past the front shooting point. But it is full tactical. Palmer: Thank you. Lavey: Any other questions? This is (unintelligible). De Weerd: He's making fun of you. Lavey: I'm going to defer to Jamie Leslie on this one. Meridian City Council Budget Workshop June 19, 2017 Page 67 of 83 Leslie: Madam Mayor. So, this is a -- part of those original projects of -- for the public safety training center and it's called a -- they changed the name marketing to training lab. You all will know it as a shooting simulator, but as things have changed in society, it's no longer called that. It's now called the training lab, so kind of caused a little bit of confusion amongst the lieutenants like what's a training lab. So, the technical skill sets when we use our weapons, firearms, OC, the Tasers, the sticks, aren't the problems when it comes to lawsuit and liability. It's the decision to use those tools and which one to use. This is a training center that allows us -- we will put it inside our mat room to finish out the mat room. It was always designed to be there. Some of the infrastructure for this is already there. The projector, the speakers, the screen, all of that stuff is there. There is a computer there. This will allow our officers to go in -- we will be able to pre- stage this decision making exercise with them in real world scenarios that actually resemble the City of Meridian. We can -- we can go film it in City Hall and, then, take that scenario back and have our officers work through that process and if they make the right decisions, then, the scenario ends without the use of force. So, it's a de-escalation techniques and training exercise for the officers. Many times when officers get in trouble it's not because they use the -- the weapons improperly, it's something different. That’s what this software will allow us to do. It also allows us to have interactive classroom discussion in any building in the city. The software will stay on our server. It allows us to build up a PowerPoint presentation that has survey questions of the audience. We can put a scenario up or a policy question. If this occurs is this within policy, yes or no, and the students can, then, answer realtime. T he slide would, then, have the results. But even though where you're at as instructor on what -- what's being absorbed, what's being picked up on, what you need to work on a little bit more. So, it's kind of a full suite when it comes to letting some interactive training for the officers. Lavey: Madam Mayor, the only thing I would add to that is that it was part of the original proposal when we built the training center and was cut due to cost. Colaianni: Madam Mayor, Council Members, if I could add one other thing. If this -- if chosen to be funded this tool also allows us a certain amount of community outreach during the citizen's academy. Often citizens have a perspective about use of force and what police do and the decision that goes into use of force is being disputed, someone unrealistic about the realities on the ground and what officers' decisions are made when something is happening very quickly. So, with our citizen's academies, with any type of outreach, whether it's the media or whomever we happen to be putting through a class, we can utilize this tool to educate them, the stress, the things that go on in an officer's mind and how decisions have to be made very quickly and, then, you have to live with them the rest of your life. This will help I think move that bar higher for us when it comes to things like outreach, which he knows what I do, and so I think it's a very valuable tool in that respect, too, not only for the officers, for the community, so they can get a good grasp of what we do. We can create these scenarios like we Meridian City Council Budget Workshop June 19, 2017 Page 68 of 83 Lieutenant Leslie said about -- you know, we can use places here in Meridian, for example, so it kind of resonates with them, our own schools and stuff like that. So, I think -- I think there is some value in that, too. Lavey: Thank you, Scott. I think, Scott, you have the next one, too. De Weerd: Don't worry. Shawn Harper has already been plugging that at every opportunity. Colaianni: If Shawn Harper wasn't a sergeant he would be selling cars. This is I believe, chief, the second or third year we have asked for this. Lavey: Third. Colaianni: Third year. So, it's been cut by Council twice before. So , this is year three we are asking for it. I wanted to -- I don't want to be too doom and gloom, but I can't think of a month so far this year where somewhere in this country we haven't had an active shooter or mass shooting or some sort of incident. The most recent one I can think of is Tampa Bay where the gentleman returned to work, killed three or four of his coworkers. More and more, unfortunately, we are seeing this type of activity across the country for many, many reasons beyond the scope of discussion and in every single case, whether it's here in this country or in another country, the very first people on scene are police and we have been tasked with so much that this makes sense to incorporate for the life saving measures of not only our own officers, but our children in the schools, our citizens, the people we interact with, because many times the paramedics and fire aren't the first there and even when they arrive after we are there they will not come into a hot zone or an active shooter zone until the -- until the scene is completely secured. The struggle with that is is we have about three to five minutes to provide some sort of traumatic first aid to these people and we can't wait on paramedics for the building to be secured, so what we are proposing is to allow these officers to carry this equipment and in response to one of these situations where someone has been shot there is things that we can do to mitigate blood loss and the chance of them dying until we can get paramedics involved and Fire involved. We have worked with the Meridian Fire Department and paramedics. They approve of what we are trying to do here. We are not duplicating efforts, we are not trying to take their business away from them, we are simply providing a service to help stop these deaths before they can get in and take care of it themselves. I think it makes perfect sense given what's gone on across this country, the fire and EMS people will come and train us, so they would be part of this. They will know what we are doing. The packages themselves aren't all that expensive. There are a few things that expire every five years. The patches for the -- the chest wounds, the open chest wounds, we have to replace every five years, but a lot of equipment, you know, is reusable, the tourniquets and stuff like that. It's simply -- I believe a must have in today's world, unfortunately, with what we have seen, because we only get -- we only get Meridian City Council Budget Workshop June 19, 2017 Page 69 of 83 one shot at this and if we can have an officer going in there to eliminate a threat and, then, do first aid right away and, then, once the scene is stable, then, you bring in the paramedics and fire, so -- De Weerd: And, lieutenant, I -- I think if -- if also in a tragic car accident, too, often our officers are first on the scene and -- Colaianni: Absolutely. De Weerd: -- and the sooner you can give aid the -- and certainly basic aid, the more likely the outcome will be -- Colaianni: Exactly right. Yes. Lavey: Madam Mayor, Council, just -- just for the record, Council did not cut this. Was an executive decision over the last couple of years. So, it never had got to -- Colaianni: Oh, my bad. Lavey: This -- this started out as a grant proposal trying to capture a grant to cover the kits for the officers -- every office, not just patrol officers and, then, we cover key places within the community, such as schools -- kind of like the AED program is and so that cost was quite high and the grant fell through, we said there is no way we can bring this figure forward and , then, Sergeant Harper went back and started to crunch the numbers and that didn't get pushed forward last year and so he crunched the numbers again. We outlined how many kits it is, how much it is per kit, and, really, it's for work increased personal assistant safety and traumatic injuries and so I think it's justifiable and I think it's time, so -- and it will attach to the back of the headrest on the -- on a patrol car and so it's grab and go. So, if they need to -- to go they grab their -- you know, an active shooter they would grab a rifle, grab their go kit. Bird: Didn't one of our officers after you, chief, used a belt or something to put a tourniquet on a guy that -- to help save his leg in a motorcycle wreck or something? Lavey: Years ago -- Madam Mayor, Councilman Bird, years ago the officers have used what we call our hobbles and -- to do that, but we have been purchasing tourniquets for a number of years now and we have had many saves from people on -- you talk about Sergeant Harper, I think Sergeant Harper has saved one or two. We had a couple other officers -- we had one female officer that had to use tourniquets on two different victims on a scene and we even had an ER doctor use one of our tourniquets in the emergency room, because it was faster to use our tourniquet than ask for one in the ER. So, this -- but that's only one piece of what that kit is used for. Meridian City Council Budget Workshop June 19, 2017 Page 70 of 83 De Weerd: Thank you. Lavey: Jeff, I think the next item is yours. Brown: Madam Mayor and Council, the wrap restrain system is a -- a full body restraining system that we would like to purchase and use. It is a safe and humane and effective way to mobilize somebody who is being combative and resistant to either -- either arrest or transport to the hospital during a medical crisis. We have purchased two of these units currently. We used it for the first time last Friday evening with one of our community members who resides in a group home, you know, was having a mental health crisis and we were able to get him to the hospital safely and much to the appreciation of the paramedics, as well as the hospital staff. These -- these units basically allow the person being placed in them to sit in an upright position , to breathe without having any difficulty. They are not being placed in the back seat of a patrol car, you know, on their side. They are seated upright and as well as on a hospital gurnery if they are -- if they are being transported by paramedics. As Chief Lavey was talking about our hobble restraints earlier, the hobble restraint is what we currently have been using. Basically a nylon leash that is used to wrap around a subject's ankles, which, then, are clipped to the handcuffs in the rear. It has been referred to as hog tying and it's just not a very safe, humane, or effective way to deal with people that are -- are having problems or not wanting to be arrested. So, we would like to purchase these units and start placing them in our patrol vehicles, so that our officers have ready access to them and start using them. We have had several incidents just over the last six months that we could have used them. We have a full policy that's in effect now and we are rolling out the training next week to train all of our patrol officers on our overlap shifts to be able to use and implement this -- this tool. Lavey: Madam Mayor, the only thing I would add to this is that hobbling is something that will still be there -- it would be a resource. In fact, just this weekend we had an opportunity to put someone in -- in a wrap restrain and either it wasn't available or they weren't trained yet, so they had to hobble somebody who was trying to kick out the back of a -- window of a patrol car. So, this will allow about one-fourths of our fleet to have a wrap restraint system in there and so the tool will be available more often and, really, it just comes down to -- it's a humane and safe way to restrain combative subjects, whether they are in criminal custody or whether in custody for some sort of violent (unintelligible). It really goes and it makes sense -- just like the trauma kits do. They just have a different purpose, but, really, the bottom line is it keeps our -- our citizens and our officers safe. De Weerd: Okay. That last one? Lavey: Lieutenant Leslie is going to cover this one as well. Meridian City Council Budget Workshop June 19, 2017 Page 71 of 83 Leslie: Madam Mayor, City Council, this is a -- a project that also was part of the public safety training police and we do still have a partnership with the technical school Ada West on assisting us with the construction of the project. Where we have run into some pitfalls, if you will, is on the design side of it. The idea originally -- that I had with the -- utilized with the students in the engineering program to help design it. Unfortunately, that's not feasible in regards to what -- for the city to now start trying to get plans approved. I have a really rough draft idea of what it should look like. It's designed to a commercial standard, but it's not a commercial building, it's actually a prop. So, we need to have an architect who understands building code and understands the entire picture of what we are trying to do, that we can design a plan that is construction ready and, then, we can move forward in getting it constructed with that partnership. The 70,000 dollar number -- I really don't have a hard number on that one. It could be a little bit less, it could be a little bit more. I have met with Finance and talked about the RFP prospects and once we go through the RFP process I think we will have a better idea of cost. We will, then, have a building plan to finish the project and move forward. That's kind of what's held us up a little bit. Obviously, the scenario village is a crucial part of the scenario village -- I mean the training center -- our cooperation with fire to be able to do tho se multi-agency responses to a crisis and work together and work on our communication, which is usually the pitfall when it comes to bringing multiple agencies together. It would finish out the training center, allow us to fulfill our vision we had with that building in the beginning. That and the shooting stimulator, training lab, will allow us to meet all of those training objectives that we currently have. De Weerd: Thank you. Are there any questions from Council? Borton: Madam Mayor, just a comment. In addition to everything else, this is a really important part I think, because it gives us an opportunity now to those community partners who might want to participate and they are asking for some detail on how they can co-venture with the city on this. This will allow us to answer that question. De Weerd: Well, thank you. Oh. Lavey: We have -- De Weerd: (Unintelligible) be quick. Lavey: We can go real quick. This slide's up here because it is in the unfunded item in like a tier two or tier three. We are trying to come up with some alternative plan of how to address this. But you will see this in your -- in your paperwork, so I figured I would let Lieutenant Caldwell explain what it is and go from there. Meridian City Council Budget Workshop June 19, 2017 Page 72 of 83 Caldwell: So, real quick, I came into this job in December of 2016 and I started doing background investigations and, obviously, you're all aware of how many officers in code enforcement and (unintelligible) that we have hired over the time and our background process is, essentially, very antiquated, something along the lines of a pen and a legal pad as I go through. Many of the things that we do when we do a criminal background involve contacting previous employers, contacting previous landlords, reference contacts and we also contact law enforcement agencies where our applicants have lived and worked throughout their lifetime and gone to school. Now, if you can imagine when we get a 20 page personal history statement back where somebody has lived in six different states, had 12 different jobs, how many law enforcement agencies do we contact? How many references? How many landlords and tenants do we do and the current process is this: I bring up dual maps, find out the address where they live and, then, I look for all the county sheriff's departments around the general area, all the city police departments, and, then, I create my own mailers by typing them by hand. This software does this automatical ly. It's web based. The applicant logs in, fills out to personal history statement. The software, then, auto populates and fills out all of these law enforcement agencies, auto generates the landlord-tenant contacts, as well as references, and, then, at which point we simply print them and mail them or we can e -mail them out, saving a lot of time and money in mailing expenses. I contacted the Nampa Police Department, who currently uses this software, and they estimate that it saves them at least two to three hours per applicant and if you think that's not a whole lot, but last year we hired between 30 -- we did 30 to 35 backgrounds alone between Sergeant Simms and myself last year alone and if you look -- projecting forward to the future, not only between positions that the city is going to add, but also to attrition through retirement and other training issues, it's an ongoing process and, basically, the software is going to help maybe bring us from the 1990s up into 2017. Lavey: Madam Mayor, the only thing I would add to this is that part of our vision is to be innovative. This is a way to make us innovative and we always are tasked with doing things the Meridian way under our CORE values and this -- this is -- will allow that to happen for 1,500 dollars. You're not going to see a request from law enforcement for 1,500 dollars very often. So, that's why I left this (unintelligible) so -- just to wrap it up on the road ahead, is just to get some things on the radar, some things we already talked about was the additional code enforcement officer. Really it goes in line with our proactive enforcement that we are trying to do. We -- we take great value in making our city look nice and keeping our city looking nice. We are tasked with a tremendous job with -- with our -- our code officers who have about 400 each that are (unintelligible). So, you will see that in the future. Additional patrol staffing as we talked about earlier. Additional investigative and support staff. We have made this mistake in the past and we have added officers and added officers and added officers and we forgot that we have wonderful support staff that work behind the scenes to make sure that everything flows well and so as we increase patrol officers we are Meridian City Council Budget Workshop June 19, 2017 Page 73 of 83 going to have to increase investigative staff, support staff. You have heard us talk about the -- the staffing study -- patrol staffing study. We have actually done a staffing study for code enforcement for the records division crime analysis and we have that already and we will present that to you in a future request. We also have received a bid to do a staffing study for the investigative division as well. The investigative division is the last division that would have that study. So, we will bring concrete data back to you in the future for future requests. Inside the -- either increase in base or somewhere on one of the finance forms you're going to see a 20,000 dollar request for roof membrane repairs. The police department building is going on 17 years old and from day one we have had problems with the roof and we have gotten a pretty good capture on it until this last year when we had the Snowmageddon and put a -- we have had some roof leaks and we had some roof repairs. The building maintenance division has told me to plan on a new roof and they wanted us to submit for a new roof this year, 325,000 dollars, and I -- I about choked that what can we do to get by. Well, the 20,000 dollars is a band-aide, but somewhere between three and five years, probably less, we are going to need to put a whole new roof on the police department. Current -- today's cost are estimated at 325,000 dollars. So, my guess is that if we wait three to five years that's probably the cost of a fire engine. So, we are going to have to do some preplanning for a new roof. Scenario village construction. Once we get the construction documents and the master plan in place we are hoping that we will have community partners that will want to donate, but if not we will be looking at coming to Council with a request to move forward in stages to build the scenario village. Patrol substation has been talked about quite a bit in both areas of The Village and in the next fire station. We believe that a substation in The Village is more appropriate and a priority, it's just a matter of how big it's going to be and who is going to pay for it. So, that's going to be a continued dialogue. Driving simulator goes in line with the -- the shooting center, the training lab. It was part of the original proposal of the training center and it was cut -- cut due to cost. It's something that -- that needs to be planned for in the future, because so often our officers are getting tr aining or -- officers getting training on -- at the academy on how to drive and, then, they never get any training whatsoever. Our -- our staff doesn’t (unintelligible) we are trying to get additional (unintelligible) training, however, it is difficult getting track time and this would really be the same concept, instead of trying to train for eight or ten hours in the hot sun, this would be able to go train on decision making in driving for two hours and this would also be citywide. This wouldn't nece ssarily be just police department, we could actually convert it to all civilians that drive a city - owned vehicle. And, then, lastly, we talked about this, but as the -- as the department grows, department realignment to accommodate that growth. It's going to have to be a future -- a future discussion, i.e., the captains or deputy chiefs or whatever you want to call it (unintelligible). And with that we are done. Apologize if we ran over and we stand for -- or sit as (unintelligible) questions or additional comments. Meridian City Council Budget Workshop June 19, 2017 Page 74 of 83 De Weerd: Thank you, chief, and all you lieutenants, we appreciate the information you shared and if we have any questions we will get those to you and Finance. Thank you. Council, I'm going to suggest that legal be put on tomorrow's agenda and we will look at VRT, since they are here and as you leave you can take your lunch to go. Lavey: Thank you. De Weerd: Thank you for your patience. You're only 25 minutes past. Morris: Quite the follow up to follow the Meridian Police Department. De Weerd: You would rather than follow legal. Morris: Yeah. Maybe. I don't know. So, my name is Todd Morris . I'm the community programs manager for Valley Regional Transit. Part of that role is I oversee all of our specialized transportation programs throughout the Treasure Valley. Specialized transportation essentially means programs that go when and where the traditional bus routes don't go and so this is primarily on ser ving more vulnerable population in the Treasure Valley. So, I want to talk about two programs that we have here in Meridian, the Harvest Transit service, which I'm sure you are -- are familiar with and, then, the Meridian Valley Ride service, which has actually kind of flew a little bit under the radar, so I wanted to provide an opportunity to discuss that. So, here is the -- the budget request that we submitted back in April. As you can see here we have the community transportation request for 60,000 dollars. They will be associated with Harvest Transit and I will go into a little bit more detail around that and, then, secondly, and I know it's caused some confusion and definitely I'm grateful for the opportunity to come and address the second piece for additional (unintelligible) of up to 25,000 dollars to be discussed with the City of Meridian. So, that's what I'm here for so we can discuss that, so touching on -- and we have kind of broken down this presentation into -- into the (unintelligible). Looking at the first program, Harvest Transit, here is a picture of some of our vehicles. I'm sure you have seen them driving throughout the community. This has been a very, very -- this has been a very encouraging program that we have had that from my perspective it's been a tremendous tool for us regionally to be able to show communities in Eagle, in Nampa, in Caldwell, what's going on in Meridian, especially with these -- these new vans that are really generating a lot of buzz. So, these are examples of that program out in operation. Again, this program is in partnership between Valley Regional Transit and Harvest Church where we actually coordinate with Harvest Church to provide the day-to-day operations. A little background on the work that went into in kind of designing this type of service. We wanted to focus on quality of life services. We didn't want this to be just a healthcare provider or -- or priority just taking social services, we want -- if it's a grocery trip or a haircut, we want to be able to facilitate that type of transportation and really focus on integration in the community, homebound Meridian City Council Budget Workshop June 19, 2017 Page 75 of 83 populations, getting them out -- outside. We need to be convenient, reliable, and familiar, so we took that design criteria and formed the Harvest T ransit service. A fundamental aspect of this is it's community oriented, which is where the partnership with Harvest Transit comes into play, dedicating a smaller service area to ensure we are touching on the -- the reliability and as well as being convenient and familiar. And, then, it's a free transportation service to anywhere within the service area. Touching on just some background. So, the program kicked off in December. We originally had anticipated it kicking off in October. There was some delays around the -- the vehicles arriving, which forced us to push our start date back in December, due to the availability of accessible vehicles that we had to kind of go through the process. So, I will talk about the -- the services that we deployed during that -- that period, to kind of cover that gap. The services kicked off in December. In March our vehicles finally arrived, which was very exciting and I will show you on a graph and we can start with the ridership and what that did once we were a ble to start kind of branding that throughout the community as those -- those traveling billboards. In May we conducted a service consolidation where previous to May we had it broken up into a northern and a southern service area. After kind of working w ith -- with Harvest Transit staff we were able to deal with (unintelligible) and so now we can just essentially incorporate one large service area for all of Meridian and provide a lot more flexibility for our riders. So, some pieces that are coming up, which are going to be very important in terms of the efficiencies of the program is a bit of software program that we utilize it's called Route Match. This is essentially designed to do all things. Dispatching, scheduling are associated with the transportation service. To this point we have been providing all that service and dedicating staff to kind of support the program, but what we are going to be doing is -- is training harvest to be able to do that and so by October they will be able to operate independently and that will create some tremendous efficiencies in terms of day of changes that they can accommodate. So, this is kind of a three wh eels of coordination that is taking place. Because this is what it looks like right now. If you need a ride you call into Harvest, Harvest Transit, then, works and sends the -- that information to our co-ride staff, but we are the ones that are actually plugging spilling that schedule that gives (unintelligible) to the tablet. What this new model can allow us to do is just take us almost out of the picture entirely in the day-to-day operations and there is some major cost savings associated with that. Here is an overview of our ridership. Again, starting in December we can see, you know, relatively low numbers throughout February and I have mentioned this to our board several times, but that was an underperforming period, looking across the system that's also when Snowmageddon was happening and we have seen those type of transit conditions where people just simple weren't quite wanting to go out as much and in addition to that being a new service, you know, those -- that's kind of reflecting why those numbers are low. But you can see once March came around those new vehicles got deployed, the weather got a little bit nicer, and we started to see the trends that we were originally expecting, reaching about 410 rides throughout the month of May. Our overall goal is to be providing about 550 rides per month. So, we are Meridian City Council Budget Workshop June 19, 2017 Page 76 of 83 getting there. So, here -- and I'm actually not sure how I'm going to activate this. We have a clip where we went out and just -- and reviewed the kind of customer service with a lot of our riders and we put together a brief 20 second audio clip that I wanted to share with you guys and I'm not sure if you can just hit -- you may need to actually exit the PowerPoint and that will -- I guess I don't want to -- maybe on the far right. I guess it's (unintelligible) imagining that without the service they would be homebound, it's a great opportunity for them to get out. Several different people who -- that we interviewed and I guess we can -- I can make that available to Council after this presentation. I don't want to take too much time of it. Or you can go to our Go Ride Facebook page and we have th e link on there as well. De Weerd: I would suggest e-mailing it. Morris: And now talking finances. For this year, FY-17 all costs associated with the program are made available at I claimed match, meaning that the FDA funds that Valley Regional Transit receives provides 80 percent of the -- the dollars for that and we had to provide the 20 percent locality from the City of Meridian. In the July 2016 presentation that I gave to the City Council here at City Hall, I indicated that we were going to be moving to actually a 50 -50 ratio after year one, as that -- it's a program that the FDA developed to be able to get programs up and running and, then, creates a more even distribution between the cost shares. After some -- some I guess reallocating of funds within Valley Regional Transit to maximize federal support, we have done across-the-board emphasizing of technology and if all those costs are actually available on 80 -20 match, we are actually able to incorporate about 45,000 of the total cost of this program at an 80-20 match. So, you see here we have the operating cost, they are required at a 60 -- at a 50-50 to 60,000 dollars local support needed and, then, there is an additional 9,000 dollars that we are requiring locally to provide - - to support the Harvest Transit service. The 9,000 dollars is what ties into that asterisk on line item that we will discuss. Because as I also mentioned last year when I presented to the board, Valley Regional Transit is really seeking to divert the file (unintelligible). A lot of these programs made perfect sense for us to be able to reach out to foundations to be able to support, they are helping (unintelligible) population. They are providing a great service into the community and so we are actually providing -- we are actually writing a grant to the Idaho Power foundation for 10,000 dollars to support that additional 9,000 that is required to operate the service for next year. And this is, agai n, part of a large scale approach that we are taking across the board where we have actually established -- or we are in the process of establishing and 501(c)(3) status with the Friends of Community Transportation, because we are hoping to deploy that and (unintelligible) types of contributions throughout the region for all of our services. So, we are requesting these dollars. We don't necessarily have a specific time frame in terms of when we will be awarded them, but that is kind of what -- an approach that we are taking to try to address those additional dollars Meridian City Council Budget Workshop June 19, 2017 Page 77 of 83 from our original request and I will get into what that -- how that 25,000 dollars plays into that. So, here is kind of section two. Milam: (Unintelligible). Morris: Yes. Milam: So, do you know -- if your goal is 550 and you're at something like 400 and something -- Morris: Uh-huh. Milam: -- riders, do you know how many unique riders that is? Morris: How many individuals that is? I don't -- do not have that information. That's something we can definitely -- Milam: That's very important information. Morris: Okay. Milam: Thanks. Morris: Was there any other questions surrounding Harvest Transit? De Weerd: So, you're requesting -- I'm sorry, I don't have my -- my glasses on. But you're request this year is 60,000? Morris: Sixty thousand with an opportunity to discuss up to an additional 25,000 dollars more, which is the next -- De Weerd: And that was over last year's of 40,000? Morris: So, last year we actually received 40,000 to support Harvest Transit. But, then, we also receive an additional 20,000 to support our Dial A Ride services for transportation that was going outside of Harvest Transit's service area. So, if you had a need to get to healthcare appointments in Boise or in Nampa, we needed to have that additional support of service, because we didn't want to stretch our resources with Harvest Transit and to Boise, we wanted to keep them locally to provide more rides to the Meridian community. De Weerd: Okay. And that was 20,000? Morris: Yes. De Weerd: So, you're asking for the 60,000 for Harvest, perhaps plus 25,000 -- Meridian City Council Budget Workshop June 19, 2017 Page 78 of 83 Morris: Yes. De Weerd: -- that would cover what? Morris: The Dial A Ride service and then -- and I guess I will just throw in (unintelligible). This year we received 20,000 dollars to be billed towards those additional needs for (unintelligible) outside of the Harvest Transit service area. From October to March we billed 8,000 dollars to the City of Meridian. Again, a lot of those dollars were supporting the transition period when we were doing a lot of the training with Harvest Transit and we were providing those -- those -- all those trips directly, between that October to (unintelligible). So, these trips were, essentially, designed to provide service to riders that we want to page this around healthcare trips, because most of the other types of quality of life services we would want you to change your behavior a little bit, instead of going to Costco in Boise, rather you go to WinCo in Meridian to do your shopping. However, healthcare is a little bit harder to -- to make those of the changes and so we want to provide the supportive service and now I'm going to probably do something that's going to confuse things a little bit further. Simultaneously to us deploying of Harvest Transit we also developed a program in coordination with St. Luke's and St. Alphonsus (unintelligible). This program is designed to help reach -- help patients reach -- reach critical follow up appointments. However, the scope of this project is very minimal, as in the healthcare providers at St. Luke's and St. Alphonsus have to flag an individual as them being in n eed of this type of service and the scope of the initial year is provided only for patients that have cardiac heart failure, pulmonary disease, diabetes or sepsis or traveling to a select clinic that's been identified as locations where they were having trouble ge tting patients into (unintelligible). So, this is a relatively small scale program, but with the coordination that we have been able to have with us providing the Dial A Ride service is we have been able to go to St. Luke's and St. Alphonsus and say -- and this is just an example -- these three clinics are locations where we are having a lot of riders turning to, so we wanted to -- these clinics have effectively been made eligible under the Rides For Wellness program because they have been able to demonstrate the volume of Meridian residents traveling there and so we are expecting -- we are expecting those numbers to go down and here is just an overview of what we would really like to be able to cover through the healthcare providers is have downtown Boise, that cluster by the military reserve, you can see the cluster right at St. Alphonsus and, then, those two clusters right along Eagle Road right in the middle. Our intention -- and we are working and I'm actually presenting to St. Alphonsus on this subject tomorrow -- to be able to just deem all those clinics acceptable, as opposed to the limited list that we have right here. De Weerd: What the clinics on Eagle Road? Meridian City Council Budget Workshop June 19, 2017 Page 79 of 83 Morris: The clinics on Eagle Road -- they are internal medicine clinics, which is located at 520, which is the big campus, however, internal medicine is only a section of that -- of that entire campus. So, this program is very specific in terms of who is eligible for this program as the healthcare providers actually have to recognize the individual and grant them access to provide the service. But we are looking to expand that and that's what I'm hoping to catch this slide is that we are really being able to kind of demonstrate the need of transportation to the healthcare systems, with the hope that we can generalize -- or I guess broaden those parameters around who would be eligible for this service. So, a lot of the riders we have taken from Meridian could ultimately just fill into this -- into this -- these service parameters. So, with that, the final overview of the additional 25,000 dollars is we would like to see 16,000 for additional support to provide transportation outside of the City of Meridian and outside of Harvest Transit's service areas. However -- and, then, we would like to -- and, then, we wanted to -- to provide an opportunity at least to discuss the additional 9,000, because we are not a hundred percent sure if Idaho Power is going to provide -- it's going to award us that grant that we have applied for. And I guess -- I'm hoping that we can discuss this and there is a lot of opportunities that we could -- De Weerd: And these requests are over and above what we did last year. Morris: Yes. De Weerd: Not what -- okay. So, over and above the 40,000 for Harvest Transit bringing it to 49,000 if you don't get the grant? I'm just trying to follow what -- Morris: Sure. So, 60,000 would be the bare minimum that we would be able to provide -- we have asked for. With that I would assume that we would also receive the funding from Idaho Power and that would mean that outside of riders that are eligible for Rides For Wellness, we wouldn't have a mechanism to provide the services for somebody needing to travel from Meridian to a Boise location that's not on that list that we provided to you. Lavoie: Madam Mayor, if we can help ask -- before I forget -- a clarifying question as well. We would like to verify that Dial A Ride for the s enior transportation -- I think you referenced the 20,000 dollar value -- Morris: Sure. Lavoie: Are you expecting the city to -- is there a budgetary request of the city to continue that service or is that service -- Morris: Sure. I apologize if I'm not framing this properly. That -- the Dial A Ride service is incorporated in this additional 25,000. Meridian City Council Budget Workshop June 19, 2017 Page 80 of 83 Lavoie: So, we have what you presented on the screen as is and, then, you would like us to also consider the 25,000, which includes Dial A Ride that w e have been providing in the past; correct? Morris: Yes. Lavoie: Okay. Let's keep that going. Morris: Sixty thousand dedicated towards Harvest Transit. Lavoie: Yes. Morris: An additional 25,000 to keep Dial A Ride service up and going and to provide that buffer if we are not to receive that funds from Idaho Power for Harvest Transit. Lavoie: And, then, the 9,000 is on top of the 60 for Harvest? Morris: Yes. It's just a way of us breaking up that -- that 25 -- De Weerd: So, you want 60,000 for Harvest Transit, plus 9,000 if we don't get the grant. Morris: Yeah. De Weerd: And, then, you want 16,000 for the Dial A Ride. Morris: Yes. And that's -- that's effectively going off of just the trends that we have seen this year and there is a lot of unknowns associated with what the clinics are going to do -- the healthcare providers are going to do in terms of expanding the eligibility of the (unintelligible). So, based on the information we have now it would that 16,000 dollars (unintelligible). Milam: Madam Mayor? De Weerd: Yes. Milam: Could you -- do you know when you're going to -- you're going to get the response from Idaho Power? Morris: We do not. We expect it to be from what we have seen, some other types of foundations generally within 90 days of submitting and we are planning on submitting by the end of (unintelligible). Milam: Okay. So you haven't even submitted yet. Meridian City Council Budget Workshop June 19, 2017 Page 81 of 83 Morris: No. Milam: And what about discussing with the healthcare providers to be supporting this program? It seems like they should be the ones footing the bill, as o pposed to us. Morris: Absolutely. And that's what we have been able to do with these -- this is just one example. Those clinics in red are ones that we came to them a nd said we are providing a lot of trips here to MSTI Meridian, MSTI Boise, and the extension clinic, why not we -- why don't we just make this available to the riders on this program. Just one example of how we have been able to grow that and we are hoping to continue to grow that looking at three kind of trends that I talked of those clusters, we would like to see the rides on this program support all transportation. De Weerd: And I think the question was are they contributing to the cost of this program. Morris: They are contributing to the cost of the Rides For Wellness program. They are the only -- Milam: The ones in red only? Morris: I'm sorry. They are contributing to all of these clinics. Prior to our -- the discussion I had with them all those clinics in red were not included as eligible clinics. However, I was -- I went to them saying we have provided X amount of trips to these clinics from our -- out of our Meridian pool of money, it seems like there is a lot of demand to these clinics and they -- they volunteered to accept those clinics as Rides For Wellness. Milam: How much are they contributing? Morris: So, for the -- this is a program that's a pilot year, just like Harvest Transit, so it was available at an 80-20 match. The healthcare providers, I believe they provided 7,500. And, again, the scale of this project -- I just can't emphasize that enough -- it's only made available if you have cardiac heart failure, pulmonary, diabetes, or sepsis. Only available if you're traveling to one of these select clinics and only available if you're referred to by a healthcare provider. That's the original -- that's the scope of the project setting off at the beginning of the year, we were able to come back to them and say, you know, we ne ed to be able to look at this a little bit more closely. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Meridian City Council Budget Workshop June 19, 2017 Page 82 of 83 Palmer: So, the Dial A Ride, the 8,000 that we were billed for it, every one of those pickups took place in Meridian? Morris: They were all Meridian residents. Yes. Meridian residents needing to go outside of -- either outside of Meridian or outside of the service hours of Harvest Transit. Palmer: And how many total rides was that? Morris: Twenty-three hundred. Twenty-three hundred. Palmer: Those rides are quite a bit cheaper per ride than the ones that are within the area (unintelligible). Morris: So -- and that's the -- the function of a -- if we can get to 550 rides per month they will be right -- they will be right in line with -- De Weerd: (Unintelligible). Morris: Beg our pardon? If we are able to get this -- to build up to 550 rides per month those will be the exact same cost. De Weerd: Okay. Any other questions? Morris: So, what would be the next steps associated with this process? And I apologize I was (unintelligible). De Weerd: Well, this is the first day of (unintelligible) workshop. Tomorrow and third one is in July. And that is when Council sets a budget to the publish in the newspaper and for a public hearing. So, it's a lengthy process. Morris: July. Milam: July 19 is the last budget hearing, but, then, we publish it. When is the publishing? De Weerd: End of August. Milam: August. So, nothing is finalized until then. De Weerd: July 19th you should know more. Morris: And I just would like to extend this -- I recognize that this is relatively confusing. There is a lot of different coordination going on, a lot of different providers out there. So, I would be more than happy to come back a nd continue this discussion if you have additional questions. Meridian City Council Budget Workshop June 19, 2017 Page 83 of 83 Milam: Madam Mayor? De Weerd: Uh-huh. Milam: I -- and I closed my book, but there were the other two -- the other two, the express service and the limited stop, do you have any details on those? Morris: Unfortunately, I do not. Milam: As far as ridership and -- Morris: I do not. That is, again, information I can look to give to you guys and -- Milan If you can get that to us -- yeah. That would be great. De Weerd: Okay. Wrap up, Jenny and Todd? Lavoie: Madam Mayor, Members of Council, again, we appreciate your time on this. We will be reconvening this at 1:30 tomorrow. 1:30 tomorrow. We will start off with the Fire Department. As the Mayor stated earlier -- and Legal was supposed to be presented to you today. We will present them with the rest of the administration department mid afternoon. We appreciate your time. De Weerd: Okay. I would entertain a motion to adjourn. Bird: So moved. Milam: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 1:06 P.M. (AUDIO EEORBNN6-Q FILE OF THESE PROCEEDINGS)) MAYOR T ESRD DATE APPROVED ATTEST: C.J Y COL , CITY CLERK CVL E( 11DATE AP IA ROVED IID OAHO s� SEAL FY2018 Budget Workshop Meridian Police Department •Total of 13 submitted enhancements for FY18 •3 enhancements were withdrawn •A code enforcement position will be re-submitted in FY19 •The two Captain positions have been delayed because of higher priorities and additional time to study organizational alignment for the future Meridian Police Department •The Meridian Police Department is a premier organization valued for our innovation, positive culture, community partnerships and core values. •The city has placed a high priority on public safety and enjoys the quality of life and lower crime as compared to similar or smaller sized communities. Department/City Vision o Patrol Officers (4) o Code Enforcement Supervisor o Records Retention Analyst o School Resource Officer o CID Vehicle (2) o Data Clerk o Cradlepoint o Patrol Sergeant o Patrol Corporals (2) Budget Dollars at Work Unfunded Items from FY2017 (the following enhancement was not funded in FY17) o Fiber Communications to Dispatch o This involves IT, PD and FD Budget Dollars at Work Meridian Police Department Enhancement Summary Enhancement Title (in priority order)Service Level Amount Patrol Lieutenants (2)Increase $397,364 Patrol Officers (4)Maintain $418,586 Canine Cooling Equipment Improve $20,000 Patrol Report Room Workstations Maintain/Improve $16,638 Shooting Range Membership Maintain/Improve $55,212 Training Lab Improve $62,000 Trauma Kits Improve $12,517 Wrap Restraint System Improve $13,000 Scenario Village Concept Design Improve $70,000 Total $1,066,825 Meridian Police Department Enhancement Summary Enhancement Title (in priority order)Service Level Amount Code Officer (Unfunded Tier 2)$96,301 Background Software (Unfunded Tier 2)$3,180 Patrol Officers (2)(Unfunded Tier 2)$245,378 Patrol Officer (1) (Unfunded Tier 3)$86,604 Captains (2) (Unfunded)$444,037 Training Records Tracking Software (Will Use City Software)$3,000 Replacement -Radar Trailer #1 (Unfunded Tier 3)$8,500 Replacement -Countertop South Patrol Workstations (Unfunded Tier 3) $943 Total $887,943 Enhancement Description: •This enhancement will add two additional Lieutenants to the patrol division. We currently have two lieutenants that are on duty for 80 hours of a 168 hour patrol work week. This has resulted in multiple phone calls, texts, call outs and responses to cover the additional 88 hours when a command level watch commander is not available. These positions are crucial to improving command and control structure throughout the week in patrol and to give relief to the two current patrol lieutenants. The types and frequency of calls for service necessitates this level of supervision on a 24/7 basis. One-Time Cost:$114,258 On-Going Cost:$283,106 Service Level: Increase Strategic Plan Objective: 4.A.5 Become among the Top 100 “Safest Cities” Nationally Meridian Police Department Patrol Lieutenants Project Life: Year 1 of 1 Funding Source:General Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $397,364 $283,106 $283,106 $283,106 $283,106 $1,529,786 Enhancement Description: •This is an additional 7 patrol officers as recommended by the patrol staff study done earlier this year and presented to council back in April. •Increased presence/visibility, improve proactive policing, reduce overtime hours needed to cover shifts. •The increase to land annexed, homes built and commercial space added has had a major impact on what we are expected to service. Response times and public calls for service have increased which in turn has reduced officer initiated calls for service (proactive policing). One-Time Cost:$182,993 On-Going Cost:$567,574 Service Level: Maintain Strategic Plan Objective: Maintain a level of service to ensure community safety and quality of life Meridian Police Department Patrol Officers Project Life: Year 1 of 1 Funding Source:General Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $750,567 $567,574 $567,574 $567,567 $567,567 $3,020,864 Enhancement Description: •This enhancement has been submitted based on recommendations from the city building maintenance division. It will improve the HVAC cooling as the faulty equipment is upgraded. Original enhancement was over $80k and I asked them to explore alternative solutions. One-Time Cost:$20,000 On-Going Cost:$0 Service Level: Improve Strategic Plan Objective: Safety improvements for the department K-9’s Meridian Police Department K-9 Building Cooling Equipment Project Life: Year 1 of 1 Funding Source:General Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $20,000 $0 $0 $0 $0 $20,000 Enhancement Description: •This will be an upgrade to the patrol room to add additional work stations due to the increasing numbers of officers. This will include work space counters as well as electrical, phone and network connections. This will also upgrade two computer towers to lap tops with data cards so that the patrol lieutenants have increased portability and access to the network from field or home without having to come to the office. One-Time Cost:$14,558 On-Going Cost:$2,080 Service Level: Maintain/Improve Strategic Plan Objective: Increased patrol efficiency Meridian Police Department Patrol Workstations Upgrade Project Life: Year 1 of 1 Funding Source:General Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $16,638 $0 $0 $0 $0 $16,638 Enhancement Description: •The department has used the Boise Police Department outdoor shooting range for a number of years after multiple ranges in the area had been shut down. The current range has also been shut down. We have explored for over 10 years to build an indoor range on Meridian property to conduct this training but fiscally has been unachievable. Boise has moved into the desert to do their training with an approximate 40 minutes drive time from Meridian. Independence Shooting range is a new indoor facility in Meridian. A monthly membership allows officers to shoot when ever they want. We also have formed a partnership with ISR that allows use of their facility before and after business hours for department training for no additional charge. One-Time Cost:$0 On-Going Cost:$55,212 Service Level: Maintain/Improve Strategic Plan Objective: Provide facility space to contact required firearms training Meridian Police Department Shooting Range Membership Project Life: Year 1 of 1 Funding Source:General Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $55,212 $55,212 $55,212 $55,212 $55,212 $276,060 Enhancement Description: •This is a scenario-based training simulator used to train better in real world scenarios and de - escalation techniques in a controlled environment. Police rarely get sued for marksmanship but instead decision making that lead up to the use of force. •We will also implement it into our citizen public safety academies as an additional education experience. This was part of our original proposal when we built the Public Safety Training Center but was cut due to costs. One-Time Cost:$62,000 On-Going Cost:$0 Service Level: Improve Strategic Plan Objective: Increase level of training for patrol officers in decision making scenarios Meridian Police Department Training Lab-Simulator Project Life: Year 1 of 1 Funding Source:General Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $62,000 $0 $0 $0 $0 $62,000 Enhancement Description: •This will allow the purchase of high quality first aid medical kits designed to treat possible life threatening injuries that may be sustained by law enforcement officers or other first responders during critical incidents. They could also been used for citizens in an active shooter situation where we cannot safely get medical personnel into a building. These kits continue advanced trauma care technology to treat severe bleeding, penetrating chest wounds, airway obstructions and other traumatic injuries until will can get the patient to advanced medical treatment or trauma center. •74 kits @169 per kit. •This is the third year for this request. One-Time Cost:$12,517 On-Going Cost:$0 Service Level: Improve Strategic Plan Objective: Increased personal and citizen safety during traumatic injuries Meridian Police Department Trauma Kits Project Life: Year 1 of 1 Funding Source:General Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $12,517 $0 $0 $0 $0 $12,517 Enhancement Description: •This a full body restraint system that provides emergency stabilization of combative people. This system is designed as a safe and humane way to restrain combative people preventing injuries to officers, other first responders as well as jail and medical personnel. •The main objective of this enhancement is our officer’s and our citizen’s safety, whether taking them into custody for criminal charges or mental holds. One-Time Cost:$13,000 On-Going Cost:$0 Service Level: Improve Strategic Plan Objective: Provide a humane and safe way to restrain combative subjects and prevent injuries to first responders Meridian Police Department Wrap Restraint System Project Life: Year 1 of 1 Funding Source:General Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $13,000 $0 $0 $0 $0 $13,000 Enhancement Description: •This request is phase 1 for the complete planning and construction design of the scenario village by a qualified architectural firm. The village was part of the original master plan for the Public Safety Training Center and was removed to cut costs with the expectation it would be built later with the partnership of the Ada West Technical School. This is still a viable option for labor to construct but not a viable option to design. We are currently working with the purchasing department in preparation of a RFQ. This amount is a place holder amount and could go up or down once we move into an RFP stage. •Phase 2 will be construction in FY19. One-Time Cost:$70,000 On-Going Cost:$ TBD Service Level: Improve Strategic Plan Objective: Develop a master plan for the scenario village Meridian Police Department Scenario Village Master Plan Project Life: Year 1 of 1 Funding Source:“insert primary funding source” Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $70,000 $0 $0 $0 $0 $70,000 Enhancement Description: •This is a web-based subscription service that has a yearly cost of $1,590. •I am proposing using existing monies and adjusting fixed costs for next year. •This will require IT approval. One-Time Cost:$1,590 On-Going Cost:$1,590 Service Level: Improve Strategic Plan Objective: Allow a more through, accurate and timely background investigations for new hires Meridian Police Department Background Software Project Life: Year 1 of 1 Funding Source:General Fund -Unfunded Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $3,180 $1,590 $1,590 $1,590 $1,590 $9,540 •Additional code enforcement officer •Additional patrol staffing as city grows •Additional investigative and support staff •New roof for main police building •Scenario Village construction •Patrol sub-station •Driving simulator •Department realignment to accommodate growth The Road Ahead Thank You Questions/Comments Meridian Police Department FY2018 Budget Workshop Public Works Public Works Mission Mission The Mission of the Public Works Department is to anticipate, plan and provide exemplary services and facilities that support the evolving needs of our community in an efficient, customer-focused and financially responsible manner. Public Works - Agenda •FY17, Your Dollars at Work •FY17 Project Progress •FY17 Department Highlights •FY18 Proposed Budget Overview •FY18 Enhancements Review •The Road Ahead: FY19 and Beyond Public Works FY17, Your Dollars At Work Public Works Budget Performance – Your FY17 $$ at Work 30 22 7 1 0 5 10 15 20 25 30 35 Enhancements FY17 Total Approved In-Progress Completed On Hold FY17 Wastewater Project Status Update Project Title Value % Complete Estimated Completion Date SCADA Control & Telemetry Upgrades $175,000 40% August 2017 WRRF Facility Capacity Upgrades $11,335,000 20% September 2017 WRRF Facility Plan Update $675,000 25% September 2017 Plant PLC Replacements $350,000 75% September 2017 Collections Equipment Facility $275,000 25% September 2017 Wastewater Collection Syst Rehab Program Software $83,100 25% September 2017 WRRF Safety Upgrades $50,000 50% September 2017 N. Black Cat LS Gas Service Upgrade $40,000 25% September 2017 BRO Pump Station with Seal Water System Upgrades $1,003,000 20% December 2017 WRRF Headworks Upgrades with Odor Control $6,000,000 10% February 2018 Sewer Line Extensions $4,250,000 20% April 2018 WRRF Powerlines $2,500,000 10% September 2018 Total $26,736,100 FY17 Water Project Status Update Project Title Value % Complete Estimated Completion Date Water System Security Improvements $100,000 90% July 2017 Well 15 Reconstruction $100,000 95% July 2017 SCADA Systems Upgrades $300,000 40% September 2017 Water Main Extensions $2,200,000 30% September 2017 Well 22 Water Treatment $800,000 60% September 2017 Water Facility Safety Upgrades $30,000 10% September 2017 Well 29 $400,000 20% October 2017 Well 30 $650,000 20% November 2017 Water - Cross Connection Control Inspector I $102,363 100% Complete Water - Meter Technician II $107,220 100% Complete Water - Water Operator II $107,158 100% Complete Water - Well 32 (Production Well Phase) $400,000 100% Complete Water - Well 9 Reconstruction (Land Purchase Phase) $60,000 100% Complete Water - Equipment Trailer and Front Loader $120,000 100% Complete Total $5,476,741 FY17 Bldg. Maint. & Streetlights Project Status Update Project Title Value % Complete Estimated Completion Date ADA Compliance Project: City Hall Amphitheater $33,000 0 (bid awarded 5/15/17) August 2017 ADA Compliance Project: City Hall Parking, Phase 1 $7,000 100% Complete Streetlight Design, Equipment & Supplies $150,000 20% September 2017 Total $190,000 Public Works FY17 Department Highlights Engineering •Area of Drilling Concern/Water Rights Transfer •Water & Wastewater Master Plans •Largest $$ Portfolio of Projects in PW History •South Meridian Utilities Water •UCMR Waiver •Well Water Treatment •Work Order Processing Automation Wastewater •NPDES Permit •Bis-Phthalate Study •Quality Assurance Plan/Operations & Maintenance Manuals FY17 Public Works Department Highlights Business •CFP/FY18 Budget •GIS Database Redesign •Water Asset Program Phase 4 Administration •Public Works Week •700+ 3rd Grade Tours •Leadership Development Program, Group 4 •APWA Award, MUBS “Back of the House” •Collections Operator of the Year •Professional Engineer PW Department Achievements of Mention FY17 Public Works Department Highlights Public Works FY18 Proposed Budget Overview Public Works FY18 Proposed Total Budget $15,868,497 $3,182,500 $6,307,359 $28,471,021 $117,756 $2,737,395 $216,479 Total FY18 Proposed Budget : $56,901,007 POM Replacements Water Enhancements Wastewater Enhancements PW Enhancements Interfund Transfers Other Enterprise Fund Enhancements Public Works FY18 Enhancement Overview $29,965,000 $3,360,000 $1,855,914 Multi-Year In-Progress Water/Sewer Extensions (Includes S.M.) 1st Year11 Enhancements 9 Enhancements Public Works FY18 Enhancements Review •Wastewater •Water •Engineering •Streetlights •City Hall Wastewater FY18 Public Works - Wastewater Enhancement Summary Enhancement Title (in priority order) Service Level (increase or maintain) Amount 1. WRRF Capacity Upgrades Maintain $20,400,000 2. WRRF Headworks Upgrades with Odor Control Maintain $6,650,000 3. SCADA Control and Telemetry Upgrades Maintain $25,000 4. Mechanic II Maintain $75,489 5. Sewer Line Extensions (Black Cat PH5/Linder Rd Trunk Design) Maintain $1,160,000 6. WRRF Emergency Pump Maintain $55,000 7. Tertiary Filter Building A Crane Maintain $100,000 8. WW Operations Computers Maintain $3,600 Total $28,469,089 Public Works - Wastewater WRRF Capacity Upgrades Enhancement Description: •Project expands the liquid stream process –Provides hydraulic capacity to keep up with growth –Provides technology to meet low NPDES interim permit limits •Includes additional primary and secondary clarifiers, aeration basins, yard piping, chemical addition facilities, pumps, and equipment •30 month construction project Project Life: Year 4 of 5 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $14,679,699 $20,400,000 $8,250,000 $ $ $ $43,329,699 One-Time Cost: $20,400,000 On-Going Cost: $TBD Service Level: Maintain Strategic Plan Objective: City Strategic Objective 1.B.4 - Promote and guide desired growth within investments in infrastructure and services ahead of growth Tactic 3.D.PW.8 - Achieve compliance with National Pollutant Discharge Elimination System (NPDES) Permit Public Works - Wastewater WRRF Headworks Upgrades with Odor Control Enhancement Description: •Project includes an influent pumping facility, a headworks facility with odor control, influent flow measurement, grit removal and screening upgrades •Increases the capacity of the headworks •Provides better screening upstream of nutrient removal treatment processes which increases process efficiency Project Life: Year 3 of 4 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $8,000,000 $6,650,000 $1,350,000 $ $ $ $16,000,000 One-Time Cost: $6,650,000 On-Going Cost: $TBD Service Level: Maintain Strategic Plan Objective: City Strategic Objective 1.B.4 - Promote and guide desired growth within investments in infrastructure and services ahead of growth Tactic 3.D.PW.8 - Achieve compliance with National Pollutant Discharge Elimination System (NPDES) Permit Public Works - Wastewater SCADA Control and Telemetry Upgrades Enhancement Description: •This project will allow us to continue the recommended upgrades to the SCADA system and will improve: –Efficiency –Reliability –Operational Control –Security –Consistency Project Life: Year 5 of 5 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $1,035,000 $25,000 $ $50,000 $ $50,000 $1,160,000 One-Time Cost: $25,000 On-Going Cost: $0 Service Level: Maintain Strategic Plan Objective: City Strategic Objective 1.B.4 - Promote and guide desired growth within investments in infrastructure and services ahead of growth Tactic 3.D.PW.7 –Develop and Implement a Utility Condition Based Monitoring (CBM) Program Tactic 3.D.PW.8 - Achieve compliance with National Pollutant Discharge Elimination System (NPDES) Permit Public Works - Wastewater Mechanic II Enhancement Description: •The plant expansion currently under construction, will double the assets at the WRRF •Mechanics responsible for ensuring all plant and lift station equipment is operational 24 hours a day, 365 days a year •Position necessary to ensure proper maintenance of the facility, at the current level of service, to meet NPDES compliance with the significant asset expansion at the facility Project Life: Year 1 of 1 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 ONGOING BASE BUDGET $0 $75,489 $70,159 One-Time Cost: $5,330 On-Going Cost: $70,159 Service Level: Maintain Strategic Plan Objective: City Strategic Objective 1.B.4 - Promote and guide desired growth within investments in infrastructure and services ahead of growth Tactic 3.D.PW.8 - Achieve compliance with National Pollutant Discharge Elimination System (NPDES) Permit Public Works - Wastewater Sewer Line Extensions Enhancement Description: •This project builds and improves sewer collection system infrastructure and provides funding necessary to construct new sewer infrastructure and improvements throughout the City •Notable projects for FY2018 include the South Meridian Trunk Sewer Projects Project Life: Annually Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $5,400,000 $1,160,000 $1,865,000 $270,000 $270,000 $275,000 $9,240,000 One-Time Cost: $1,160,000 On-Going Cost: $0 Service Level: Maintain Strategic Plan Objective: City Strategic Objective 1.B.4 - Promote and guide desired growth within investments in infrastructure and services ahead of growth Public Works - Wastewater WRRF Emergency Pump Enhancement Description: •The Wastewater Division uses auxiliary pumps for two primary purposes: –Emergency response –Plant/equipment maintenance •As the regular daily flow has increased at the facility, the pumping needs and requirements have as well Project Life: Year 1 of 1 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $55,000 $ $ $ $ $55,000 One-Time Cost: $55,000 On-Going Cost: $0 Service Level: Maintain Strategic Plan Objective: City Strategic Objective 1.B.4 - Promote and guide desired growth within investments in infrastructure and services ahead of growth City Strategic Objective 3.C.1 – Develop a Local Incident Management Team to respond during and after times of community crisis Tactic 3.D.PW.8 - Achieve compliance with National Pollutant Discharge Elimination System (NPDES) Permit Public Works - Wastewater Tertiary Building A Crane Enhancement Description: •Project will construct a permanent hoist system in the tertiary filter building to allow plant mechanics to remove, service, and repair pumps at any time to help ensure continuous filter operation •Enhances safety Project Life: Year 2 of 2 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $125,000 $100,000 $ $ $ $ $225,000 One-Time Cost: $100,000 On-Going Cost: $0 Service Level: Maintain Strategic Plan Objective: City Strategic Objective 1.B.4 - Promote and guide desired growth within investments in infrastructure and services ahead of growth. Tactic 3.D.PW.8 - Achieve compliance with National Pollutant Discharge Elimination System (NPDES) Permit. Public Works - Wastewater WW Operations Computers Enhancement Description: •The WRRF operations group currently has 2 computers that are shared between 10 staff members •The WRRF has implemented several software programs which require data entry and computer access multiple times per shift •Provides for an increases in data accuracy, permit compliance, and asset management Project Life: Year 1 of 1 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $3,600 $ $ $ $ $3,600 One-Time Cost: $3,600 On-Going Cost: $0 Service Level: Maintain Strategic Plan Objective: City Strategic Objective 3.D.1- Align resources, systems, and employees to meet strategic objectives and priorities. Tactic 3.D.PW.8 - Achieve compliance with National Pollutant Discharge Elimination System (NPDES) Permit Water FY18 Public Works - Water Enhancement Summary Enhancement Title (in priority order) Service Level (increase or maintain) Amount 1. Water Quality Specialist II Maintain $114,539 2. Water System Corrosion Control Treatment Study Maintain $100,000 3. SCADA System Upgrades - Water Maintain $300,000 4. Water System Security Upgrades Maintain $100,000 5. Well 15 Reconstruction Maintain $300,000 6. Valve Maintenance Vehicle Maintain $142,820 7. Water Main Extensions Maintain $2,200,000 8. Well 32 Maintain $900,000 9. Well 33 Maintain $450,000 10. Well 22 Water Treatment Increase $900,000 11. Well 28 Water Treatment Increase $800,000 Total $6,307,359 Public Works - Water Water Quality Specialist II Enhancement Description: •Additional FTE necessary to monitor and maintain drinking water quality standards at current level of service •Meets growing regulatory and sampling compliance requirements •Operate and maintain current and additional water treatment facilities; treatment sites operated will triple over next 6 years Project Life: Year 1 of 1 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 ONGOING BASE BUDGET $0 $114,539 $73,189 One-Time Cost: $41,350 On-Going Cost: $73,189 Service Level: Maintain Strategic Plan Objective: City Strategic Objective 4.A - Establish Meridian as a Premier, Safe Community Public Works Department Tactics: 4.A.PW.1. - Enhance the safety of the City's drinking water 3.B.PW.1. - Improve organization Performance by developing, retaining and attracting quality employees 1.B.PW.1. - Develop water supply & protection plans & strategies to meet demands Public Works - Water Water System Corrosion Control Treatment Study Enhancement Description: •Regulatory requirement of IDEQ and EPA •Requirement of Lead and Copper Rule to help reduce exposure to Lead in drinking water from plumbing fixtures •Determines source water corrosivity levels and identifies if treatment is required Project Life: Year 1 of 1 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $100,000 $0 $0 $0 $0 $100,000 One-Time Cost: $100,000 On-Going Cost: $0 Service Level: Maintain Strategic Plan Objective: City Strategic Objective 4.A - Establish Meridian as a Premier, Safe Community Public Works Department Tactics: 4.A.PW.1. - Enhance the safety of the City's drinking water Public Works - Water SCADA System Upgrades - Water Enhancement Description: •Phase 3 of 4 for upgrades of remote controls and telemetry for Pressure Reducing Stations (PRVs) and SCADA system platform •In alignment with SCADA Master Plan •Replaces obsolete equipment and improves control and functionality Project Life: Year 3 of 4 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $600,000 $300,000 $300,000 $0 $0 $0 $1,200,000 One-Time Cost: $300,000 On-Going Cost: $0 Service Level: Maintain Strategic Plan Objective: Strategic Objective 1.B.4 - Promote and Guide Desired Growth within Investments in Infrastructure and Services Ahead of Growth. Public Works Department Tactics: 3.D.PW.7 - Develop and Implement a Utility Condition Based Monitoring Program Public Works - Water Water System Security Upgrades Enhancement Description: •Project phase 4 of 5 to protect and secure drinking water facilities •Security Improvement Plan developed in partnership with Department of Homeland Security •Project includes fencing, automated locks, and motion sensors Project Life: Year 4 of 5 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $200,000 $100,000 $100,000 $0 $0 $0 $400,000 One-Time Cost: $100,000 On-Going Cost: $0 Service Level: Maintain Strategic Plan Objective: City Strategic Objective 4.A - Establish Meridian as a Premier, Safe Community Public Works Department Tactics: 4.A.PW.1. - Enhance the safety of the City's drinking water Public Works - Water Well 15 Reconstruction Enhancement Description: •Phase 2 of project to reconstruct Well 15 to improve water quality and extend useful life •Postpones need for expensive additional well •Includes casing / screen liners and new pump Project Life: Year 2 of 2 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $100,000 $300,000 $0 $0 $0 $0 $400,000 One-Time Cost: $300,000 On-Going Cost: $0 Service Level: Maintain Strategic Plan Objective: City Strategic Objective 4.A - Establish Meridian as a Premier, Safe Community Public Works Department Tactics: 4.A.PW.1. - Enhance the safety of the City's drinking water 1.B.PW.1. - Develop water supply & protection plans & strategies to meet demands Public Works - Water Valve Maintenance Vehicle Enhancement Description: •Single vehicle can no longer keep up •Supports growing Valve Program operations and maintenance requirements •Supports Unidirectional Flushing Program Project Life: Year 1 of 1 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 ONGOING BASE BUDGET $0 $142,820 $2,820 One-Time Cost: $140,000 On-Going Cost: $2,820 Service Level: Maintain Strategic Plan Objective: City Strategic Objective 4.A - Establish Meridian as a Premier, Safe Community Public Works Department Tactics: 3.D.PW.3 - Develop a water system unidirectional flushing program. 3.D.PW.6 - Develop & deploy department-wide continuous improvement program. Public Works - Water Water Main Extensions Enhancement Description: •Expands and improves water distribution system •Brings isolated pressure zones together •Enables continued development Project Life: On-Going Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $4,420,000 $2,200,000 $1,700,000 $300,000 $300,000 $300,000 $9,220,000 One-Time Cost: $2,200,000 On-Going Cost: $0 Service Level: Maintain Strategic Plan Objective: Strategic Objective 1.B.4 - Promote and Guide Desired Growth within Investments in Infrastructure and Services Ahead of Growth. Public Works - Water Well 32 Enhancement Description: •Located in Zone 5, final phase of project includes construction of pump house and flushing facilities •Brings newest water source on line •Enables continued growth Project Life: Year 3 of 3 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $812,000 $900,000 $0 $0 $0 $0 $1,712,000 One-Time Cost: $900,000 On-Going Cost: $0 Service Level: Maintain Strategic Plan Objective: Strategic Objective 1.B.4 - Promote and Guide Desired Growth within Investments in Infrastructure and Services Ahead of Growth. Public Works - Water Well 33 Enhancement Description: •Located in Zone 2, first phase of project includes design and construction of test well and design of production well •Enables continued growth •Ensures water quality Project Life: Year 1 of 3 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $450,000 $400,000 $800,000 $0 $0 $1,650,000 One-Time Cost: $450,000 On-Going Cost: $0 Service Level: Maintain Strategic Plan Objective: Strategic Objective 1.B.4 - Promote and Guide Desired Growth within Investments in Infrastructure and Services Ahead of Growth. Public Works - Water Well 22 Water Treatment Enhancement Description: •Located in Zone 3, final phase of project includes construction of water treatment facility •Improves service to customers by removing manganese, iron, and other aesthetic contaminants •Reduces potential for water discoloration Project Life: Year 2 of 2 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $800,000 $900,000 $0 $0 $0 $0 $1,700,000 One-Time Cost: $900,000 On-Going Cost: $0 Service Level: Increase Strategic Plan Objective: City Strategic Objective 4.A - Establish Meridian as a Premier, Safe Community Public Works - Water Well 28 Water Treatment Enhancement Description: •Located in Zone 4, first phase of project includes pilot testing and equipment procurement •Improves service to customers by removing manganese, iron, and other aesthetic contaminants •Reduces potential for water discoloration Project Life: Year 1 of 2 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $800,000 $900,000 $0 $0 $0 $1,700,000 One-Time Cost: $800,000 On-Going Cost: $0 Service Level: Increase Strategic Plan Objective: City Strategic Objective 4.A - Establish Meridian as a Premier, Safe Community Engineering & Business Operations FY18 Public Works – Administrative Enhancement Summary Enhancement Title (in priority order) Service Level (increase or maintain) Amount Inspector I Maintain $114,466 Total $114,466 Public Works - Administrative Inspector I Enhancement Description: •One inspector currently allocated to full-time on WRRF projects •Additional FTE necessary to provide construction-related oversight services to ensure reliable capital facilities •Last 7 years, development and capital projects increased average of 50% / individual workloads of staff as high as 25 projects •Since 2010, an additional 100 miles of water distribution lines / additional 75 miles of sewer collection lines Project Life: Year 1 of 1 Funding Source: Enterprise Fund Prior Year(s) Funding FY2018 ONGOING BASE BUDGET $0 $114,466 $73,686 One-Time Cost: $40,780 On-Going Cost: $73,686 Service Level: Maintain Strategic Plan Objective: City Strategic Objectives 1.B.4. – Promote and guide desired growth with investments in infrastructure and services ahead of growth, 4.A – Establish Meridian as a Premier, Safe Community Public Works Department Tactics: 4.A.PW.1. – Enhance the Safety of the City’s Drinking Water 3.B.PW.1. – Improve Organization Performance by Developing, Retaining & Attracting Quality Employees FY18 Public Works – Bldg. Maint. & Streetlights Enhancement Summary Enhancement Title (in priority order) Service Level (increase or maintain) Amount Streetlight Design, Equipment & Supplies Increase $50,000 Building Maintenance Worker Maintain $72,631 City Hall Plaza Electrical Maintain $5,800 Total $128,431 Public Works – Streetlights Streetlight Design, Equipment & Supplies Enhancement Description: •Design and install new streetlights •Focus on school walking routes, crime reduction, accident prevention •Coordinate with ACHD on school sidewalk projects Project Life: Year 1 of 1 Funding Source: Unfunded Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $150,000 $50,000 $50,000 $50,000 $50,000 $50,000 $400,000 One-Time Cost: $50,000 On-Going Cost: $0 Service Level: Increase Strategic Plan Objective: City Strategic Objective 1.B.4 - Promote and guide desired growth within investments in infrastructure and services ahead of growth Public Works – Bldg. Maintenance Bldg. Maintenance Worker Enhancement Description: •City buildings increased from 1 building (100,000 sq ft) to 15 buildings (280,000 sq ft) since 2009; buildings are aging – maintenance increases •Staff also performs tenant improvement project management in addition to maintenance requests •Will help ensure professional work environment and reliable customer service for building users Project Life: Year 1 of 1 Funding Source: General Fund Prior Year(s) Funding FY2018 ONGOING BASE BUDGET $0 $72,631 $68,831 One-Time Cost: $3,800 On-Going Cost: $68,831 Service Level: Maintain Strategic Plan Objective: City Strategic Objective 1.B.4 - Promote and guide desired growth within investments in infrastructure and services ahead of growth Public Works – Bldg. Maintenance City Hall Plaza Electrical Enhancement Description: •Events like the Concerts on Broadway series require additional power outlets & circuits •Breakers tripped resulting in power loss & staff after-hours troubleshooting •Trip hazards caused due to multiple extension cord use •Will provide for a safer, more robust electrical system to meet event needs Project Life: Year 1 of 1 Funding Source: General Fund Prior Year(s) Funding FY2018 FY2019 FY2020 FY2021 FY2022 Total Estimated Project Cost $0 $5,800 $0 $0 $0 $0 $5,800 One-Time Cost: $5,800 On-Going Cost: $0 Service Level: Maintain Strategic Plan Objective: City Strategic Objective 1.B.4 - Promote and guide desired growth within investments in infrastructure and services ahead of growth Public Works The Road Ahead: FY19 & Beyond Public Works The Road Ahead Wastewater Utility Capacity •Solids Processing, digesters Regulatory •Liquid Stream Phase II •Side Stream Nutrient Removal •Tertiary Filtration Planning Main Line Extensions •South Meridian Key Replacements •Sewer Cleaning Truck Other •Underground Powerlines •Direct Labor (maint., operations) •IPDES, next permit planning, 5-year expiration •SCADA Master Plan, resources •WRRF Access Public Works The Road Ahead Capacity •Wells •Treatment •Unidirectional Flushing Regulatory •Sampling and monitoring •Corrosion Control Main Line Extensions •South Meridian Other •Direct Labor (operations, water quality) •SCADA Master Plan, resources Water Utility Questions??