Amendment to Subrecipient Agreement with West Ada School District for PY2015 CDBG - Meridian Picnic Shelter ProjectFIRST AMENDMENT TO JANUARY 24, 2017
SUBRECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN
AND WEST ADA SCHOOL DISTRICT
FOR PY 2015 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
This First Amendment To January 24, 2017 Subrecipient Agreement Between City Of
Meridian And West Ada School District for PY 2015 Community Development Block Grant
Funds ("First Amendment") is entered into this 6th day of June, 2017 by and between the City of
Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and
West Ada School District, a school district organized under the laws of the state of Idaho
("Subrecipient").
WHEREAS, on January 24, 2017, City and Subrecipient entered into a Subrecipient
Agreement Between City Of Meridian And West Ada School District far PY 2015 Community
Development Block Grant Funds ("January 24, 2017 Subrecipient Agreement"); and
WHEREAS, by this First Amendment, the parties desire to: 1) increase the amount
provided to Subrecipient for the purposes outlined in the January 24, 2017 Subrecipient
Agreement, from $65,000 to $80,000; 2) clarify that the term of the January 24, 2017
Subrecipient Agreement will run through September 30, 2017; and 3) establish that the
Subrecipient's activities will be funded from both Program Year 2015 (PY 15) CDBG funds and
unallocated Program Year 2016 (PY 16) CDBG funds;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the
Parties agree as follows:
I. Section I(A) modified. Section I(A) of the January 24, 2017 Subrecipient Agreement shall
be amended to read as follows:
A. Activities. Subrecipient shall use City's PY 15 and unallocated PY 16 CDBG funds in
the amount of eighty thousand ($80,000) to purchase and install a picnic shelter and park-
like amenities to be located at Meridian Elementary School, a public school. Specifically,
Subrecipient shall undertake the following activities:
1. Utilize an open competitive bid process which satisfies Idaho Code section 67-2806
for the selection of a vendor and installer of the picnic shelter and amenities.
2. Consult with the City CDBG Administrator and the City Purchasing Manager prior to
advertisement of the bid documents and prior to signing the vendor contract for the
equipment and installation to ensure inclusion of proper language related to the Davis
Bacon Act requirements and Section 3 of the Housing and Urban Development Act of
1968.
3. Contractually require selected vendor to comply with Davis Bacon Act wage
requirements and reporting for the installation of the shelter and equipment.
4. Ensure selected vendor submits all required Davis Bacon wage documentation,
including weekly payroll reports, for the installation of the picnic shelter and
amenities to West Ada School District or to City of Meridian.
F[RST ADDENDUM TO SUBRLCIMENT AGREEMENT- WEST ADA SCHOOL DISTRICT PAGE 1 Or 3
5. Purchase and install picnic shelter and amenities at Meridian Elementary School.
Submit draw down request to the City for reimbursement of said purchase up to
$80,000.
II. Section I(B) modified. Section 1(B) of the January 24, 2017 Subrecipient Agreement shall
be amended to read as follows:
B. National Objective. Subrecipient certifies that the activities carried out with City's
PY15 and unallocated PY16 CDBG funds provided by City under this Agreement will
meet one or more of the CDBG program's National Objectives as defined in 24 CFR §
570.208. Specifically, Subrecipient's activities under this agreement shall benefit a low
to moderate income area (24 CFR § 570.208(a)(1)).
III.Section I(F) modified. Section I(F) of the January 24, 2017 Subrecipient Agreement shall
be amended to read as follows:
F. Time of performance. Services of Subrecipient shall start no earlier than October 1,
2016 and end on September 30, 2017. The term of this Agreement and the provisions
herein shall be extended to cover any additional time period during which Subrecipient
remains in control of CDBG funds or other CDBG assets, including program income.
IV.Section II(B)(1) modified. Section II(B)(1) of the January 24, 2017 Subrecipient Agreement
shall be amended to read as follows:
B. Financial Management.
1. Budget. Subrecipient agrees that it shall use City's PY15 and unallocated PY16
CDBG funds in the amount of eighty thousand ($80,000) to purchase and install a
picnic shelter and park -like amenities to be Iocated at Meridian Elementary School,
Meridian, Idaho. City may require a detailed budget breakdown, and Subrecipient
shall provide such information in a timely fashion, and in the form and content
prescribed by City.
V. Section II(C)(4) modified. Section II(C)(4) of the January 24, 2017 Subrecipient
Agreement shall be amended to read as follows:
4. Draw requests. It is expressly agreed and understood that the total amount to be
paid by City under this Agreement shall not exceed $80,000. Draw downs for the
payment of eligible expenses shall be made against the activity specified, in
accordance with performance and as expenses are incurred by Subrecipient. Draw
requests shall only be accepted on official City and/or HUD forms and must be
completed in full to be processed. All draw requests are to be submitted monthly, no
later than twenty-one (2 1) days after the end of the month for which reimbursement is
being submitted. Draw requests shall include the following: copy of the invoice for
all equipment and services from selected vendor and proof of payment by the
subrecipient to the vendor.
FIRST ADDENDUM TO SU13RECIPIENT AGREEMENT -- WEST ADA SCHOOL DISTRICT PAGE 2 OF 3
VI.Section V(A) modified. Section ll(C)(4) of the January 24, 2017 Subrecipient Agreement
shall be amended to read as follows:
A. Notices. All notices required to be given by either of the parties hereto shall be in
writing and be deemed communicated when personally served, or mailed in the
United States mail, addressed as follows:
City of Meridian West Ada School District
Attn: Christopher Pope Attn: Marcus Meyers
CDBG Program Administrator Principal, Meridian Elementary
33 E. Broadway Avenue 1303 E. Central Drive
Meridian, Idaho 83642 Meridian, Idaho 83642
Either party may change its authorized representative and/or address for the purpose of
this paragraph by giving written notice of such change to the other party in the manner
herein provided.
VII. January 24, 2017 Subrecipient Agreement Fully in Effect. The intent and effect of
this First Amendment is to increase the amount provided to Subrecipient for the purposes
outlined in the January 24, 20I7 Subrecipient Agreement, from $65,000 to $80,000; clarify
that the term of the January 24, 2017 Subrecipient Agreement will run through September 30,
2017; and establish that the Subrecipient's activities will be funded from both Program Year
2015 (PY15) CDBG funds and unallocated Program Year 2016 (PY16) CDBG funds.
Except as expressly set forth herein, this First Amendment does not otherwise modify or alter
any term or condition of the January 24, 2017 Subrecipient Agreement in any way. The
January 24, 2017 Subrecipient Agreement remains in full effect, and all terms and conditions
thereof are incorporated into this First Amendment as though fully set forth herein.
IN WITNESS WHEREOF, the parties shall cause this First Amendment to be executed
by their duly authorized officers to be effective as of the day and year first above written.
SUBRECIPIENT:
West Ada School District
I &A4 L LA
By: Dr. M Ann Ranells
District Superintendent
CITY:
City of Meridian
By: Tam�,e'Weerd,
Go�V0RATEDAjj0 Attest:
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jDIAIV* Jay co
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ity Clerk
FIRST ADDENOUIVI To SuBRrcIPILNT AGRErML•NT-- WEs'r ADA SCHOOL DISTRICT PAGE 3 OF 3