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2017 06-08 Meridian Historic Preservation Commission Meeting – June 8, 2017 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. Mayor’s Conference Thursday, June 8, 2017 at 5:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll-call Attendance: Blaine Johnston, President Jacy Jones Dawn Cronk Ella Kramer Josh Evarts, Vice President Edward Landis Councilman Ty Palmer, Ex-Officio 2. Adoption of the Agenda 3. Approval of the May 11, 2017 Meeting Minutes 4. Approval of the Monthly Financial Statement 5. Historical Society and History Center Update by Lila Hill 6. New Business a. Invitation to Annual City Picnic b. City Comprehensive Plan Review c. HPC “Coin” Award d. “Settlers Make the Desert Bloom” on City Website e. American Association for State and Local History Membership f. Historical Society Fundraiser/Membership Drive 7. Old Business a. Meeting Time HISTORIC PRESERVATION COMMISSION MEETING Meridian Historic Preservation Commission Meeting – June 8, 2017 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. i. 4th Thursday of the Month, 3:00 PM ii. 3rd Monday of the Month, Anytime iii. 1st or 3rd Wednesday of the Month, Anytime b. Future Student Essay Competitions c. If This Property Could Talk and Scavenger Hunt Results d. Walking Tour App Launch and Irrigation Component e. Logo/ Branding Development f. National Registry 8. Reports a. 2017 Meridian History Course b. 2017 CLG Evaluation c. Orchid & Onion Award Ceremony d. Children’s Museum Update e. Community Development Block Grant Property Assessments f. June 15, 2017 @ 5:30 PM Annual City Picnic at Kleiner Park 9. Learning Opportunities: a. Idaho Heritage Conference; September 20-22, 2017 b. Interpreting Agriculture at Museums and Historic Sites Webinar; September 26, 2017 c. National Trust for Historic Preservation Webinars Available Online 10. Next Meeting: July 13, 2017 at 5:30 p.m. a. Idaho Heritage Conference; Approval of Registration Fee(s) 11. Adjourn Meridian Historic Preservation Commission Meeting – June 8, 2017 Page 1 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. Mayor’s Conference Thursday, June 8, 2017 at 5:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll-call Attendance: 5:34 PM x Blaine Johnston, President x Jacy Jones x Dawn Cronk x Ella Kramer o Josh Evarts, Vice President o Edward Landis x Councilman Ty Palmer, Ex-Officio Others in attendance: Hillary Bodnar, Commissions & Committees Specialist; Bill Nary, City Attorney 2. Adoption of the Agenda Motion by J. Jones to adopt the agenda; seconded by D. Cronk – all ayes – motion carried 3. Approval of the May 11, 2017 Meeting Minutes Motion by J. Jones to approve the minutes; seconded by D. Cronk – all ayes – motion carried 4. Approval of the Monthly Financial Statement Motion by J. Jones to approve the monthly financial statement; seconded by E. Kramer – all ayes – motion carried 5. Historical Society and History Center Update by Lila Hill On file 6. New Business a. Invitation to Annual City Picnic Commissioners were invited to attend the annual picnic on the 15th of June. The History Center folks were also invited. HISTORIC PRESERVATION COMMISSION MEETING MINUTES Meridian Historic Preservation Commission Meeting – June 8, 2017 Page 2 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. b. City Comprehensive Plan Review Brian McClure and Caleb Hood gave an overview on the City’s Comprehensive Plan. These items have been approved by the City Council, and we have bound ourselves to complete them. There are 14 items that include HPC, for some HPC is the lead and others HPC is a support for the objective. The City can incorporate more items if needed, they can also include changes or updates periodically as the comprehensive plan is reviewed. The most recent Comprehensive Plan was adopted in 2011. Motion by to create a subcommittee to review the City Comprehensive Plan and the state of the priority level by J. Jones, seconded by D. Cronk – all ayes – motion carried. B. Johnston, J. Jones, and D. Cronk volunteered for the committee. H. Bodnar will reach out to Pete L’Orange to figure out a time to meet. c. HPC “Coin” Award The idea for some kind of ‘coin award’ was brought up at the Historic Preservation Month event. J. Jones presented to the commission. Essentially, we would complete questions for each component of the Historical Walking Tour. People will be challenged to answer all of these questions and get stickers, when people show that they have answered all of the questions and have all their stickers they will be rewarded by the presentation of a coin (possibly by the Mayor, City Council, or HPC as a group). The commission mentioned the possibility of raising funds through sponsorships. Motion to approve not to exceed $1,500 for the design and purchase of HPC Challenge Coins for the Tour Buddy App by J. Jones, seconded by D. Cronk. – all ayes – motion carried d. “Settlers Make the Desert Bloom” on City Website H. Bodnar brought up that Lila Hill, Historical Society, had inq uired about putting the “Settlers Make the Desert Bloom” video online. We have a portion of this video that we normally show to the teachers who take the Meridian history course with a voice-over that we could put on the city website. HPC commissioners asked if we could add an introduction by Lila Hill. e. American Association for State and Local History Membership Lila Hill also suggested the HPC consider a membership with AASLH. HPC discussed and determined that this may be p ossible for the next fiscal year. AASLH offers online courses, conferences, and webinars. H. Bodnar to send a link to the AASLH website to commissioners. Meridian Historic Preservation Commission Meeting – June 8, 2017 Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. f. Historical Society Fundraiser/Membership Drive The commission discussed how to raise membership for the Historical Center, or fund-raise for the Historical Society. There is a possibility to apply for an Idaho State Historical Society grant, depending on the need. B. Johnston asked to continue this item on the next agenda. 7. Old Business a. Meeting Time Continue discussion in July. i. 4th Thursday of the Month, 3:00 PM ii. 3rd Monday of the Month, Anytime iii. 1st or 3rd Wednesday of the Month, Anytime D. Cronk not available. b. Future Student Essay Competitions Tabled c. If This Property Could Talk and Scavenger Hunt Results About 30 people downloaded the app. d. Walking Tour App Launch and Irrigation Component The commission is interested in having irrigation in cluded in the walking tour app. e. Logo/ Branding Development The commissioners would still like to keep this item on the agenda, they expressed that possibility some imagery from the challenge coin production may be helpful in developing a logo . HPC would like to use a logo for letterheads, cards, swag, etc. f. National Registry Continued 8. Reports a. 2017 Meridian History Course Meridian History Course was cancelled this year due to low enrollment. We will continue to meet with Amy Birch and Linda Belthoff to discuss how to roll out this program again next year. D. Cronk volunteered to be an HPC liaison for this discussion. Meridian Historic Preservation Commission Meeting – June 8, 2017 Page 4 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. b. 2017 CLG Evaluation HPC passed the evaluation. c. Orchid & Onion Award Ceremony B. Johnston went to receive the award in Ketchum on Josh and Lori Evarts’ behalf. d. Children’s Museum Update J. Jones gave the report. The organization name changed to ‘The Station.’ The group looked at sites and considered partnering with the Children’s Theatre and Unbound for a shared space. Meetings are on the second Monday of every month at 4:30 PM. e. Community Development Block Grant Property Assessments Assessments completed, report pending. f. June 15, 2017 @ 5:30 PM Annual City Picnic at Kleiner Park 9. Learning Opportunities: a. Idaho Heritage Conference; September 20-22, 2017 Registration does not open until July. H. Bodnar will send a link to the commissioners. J. Jones suggested that HPC participate in offering a course, if available. b. Interpreting Agriculture at Museums and Historic Sites Webinar; September 26, 2017 H. Bodnar will send a link to the commissioners. c. National Trust for Historic Preservation Webinars Available Online H. Bodnar reminded the commissioners that webinars are available online for them to use at their convenience. 10. Next Meeting: July 13, 2017 at 5:30 p.m. a. Idaho Heritage Conference; Approval of Registration Fee(s) 11. Adjourn Motion by J. Jones; second by D. Cronk to adjourn – all ayes –motion carried. Meeting adjourned at 7:03 PM (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) ATTEST. MaaWCZ-ALL( C. JAY COLES, CITY CLERK e0�,NVED A�CVS oe- Tl �G a9 I �.y City of E iWAN IOANO rF SEAL, YIle �o(rb`' 1'RE AS��P~� DATE APPROV D Meridian Historic Preservation Commission Meeting — June 8, 2017 Page 5 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. e 0 GC�ZG0C For City Employees & Volunteers and Their Immediate Families Thursday, June 15, 2017 5:30 p.m. Julius M. Kleiner Memorial Park (Shelter A-1, by the Playground) Hamburgers & Hotdogs and All the Fixings! Nearby Playground & Splash Pad " Music " Door Prizes Employee & Volunteer Recognition Awards Will Be Presented! Nominations are due to the H.R. Department by Friday, May 5th! aW1E IDIAN IDAHO CITY of MERIDIAN FY2017 (10/1/2016 thru 9/30/2017) Budget for Historic Preservation & Historical Society As of: 5/31/2017 Acct#AGENCY / VENDOR Effective Date DESCRIPTION FY2017 BUDGET EXPENDITUR ES Available Budget BUDGET 10/1/2016 Budget for misc 300.00 53801 MasterCard 10/28/2016 Recd: Business Card Paper & Photo Printer Paper - qty 3 OFFICEMAX AP17-0109 Photo Paper to HPC not MAC -55181to53801 38.26 Historical Society budget for misc expenses 300.00 38.26 261.74 BUDGET 10/1/2016 Budget for Consulting 5,000.00 BUDGET 10/1/2016 Budget for Training 2,500.00 BUDGET 10/1/2016 Budget for Supplies 400.04 BUDGET 10/1/2016 Budget for Memberships 325.00 BUDGET 10/1/2016 Budget for Printing/Promotional 1,500.00 BUDGET 10/1/2016 Budget for Continuing Education Program 1,000.00 BUDGET 10/1/2016 Budget for Historical District Branding 5,000.00 BUDGET AMENDMENT 3/2/2017 Budget Amendment for Walking Tour Updates - CLG Grant funding 3,500.00 53801 MasterCard 11/28/2016 MC City #2, #6898, 11/28/16 Statement - National Trust for Historic Preservation, 11/1/16, Historic Preservation Group Membership 250.00 53801 JOHNSTON, BLAINE- CO 12/9/2016 Expense Report, B. Johnston, NTHP Past Forward Conference, Houston TX, 11/14/16-11/19/16 2749.70 53801 TOUR BUDDY 1/26/2017 17-0178, Tour Buddy App - License for Walking Tour App 3500.00 53801 MasterCard 10/1/2016 Rcls MASTERCARD MC City #4 09/16 Statement - TMANIA, 9/17/16, Preservation Idaho Heritage Homes Tour Ticket For D. Cronk (HPC Commissioner) -15400to53801 28.90 53801 A-1 STAMP & MABEL'S LABELS 3/1/2017 Name Badges for HPC Commissioners - Ella Kramer;Ed Landis 20.00 53801 MASTERCARD 3/28/2017 MC City #4, #3673, 3/28/17 Statement - Tmania Tickets, 3/2/17, Application Fee for HPC Orchid Nomination, 140 E Idaho Ave, Fee Approved by HPC 2/9/17 50.00 53801 RESERVE ACCOUNT 3/31/2017 POSTAGE USE, March 2017 1.82 53801 BRYANT IDEAS 5/2/2017 If This Property Could Talk' Printed Signs (Qty 28) & Plastic A-Frame Sign Holders (Qty 3) for Historic Preservation Month 876.00 Historic Preservation 19,225.04 7,476.42 11,748.62 TOTALS 19,525.04 7,514.68 12,010.36 6/7/2017 1 of 1 Historic Preservation reports (2) 1 HPC – June 2017 Not a lot of activity this month. Robbie came to the History Center this week – he was there for the Historical Society meeting which is next week! But he is out & driving some, they both begin a round of physical therapy next week. Doug Rutan entered the 1937 school bus in the Westlake Drive 60 th anniversary Car Show & it won the first place trophy! It is also entered in the Dairy Show Parade. If you want to ride in it contact Doug. The income tax filing is complete & I will sign it later today – Linda will make a Meridian History short presentation at a Meridian Library event in June. School tours are over for the year & some of the displays will have some changes before fall. The outer display room will be open for the Public Works event – one of their employees will be at a display close by & will do the “hosting.” Linda reported a little girl could be heard in the entry hall telling her Daddy that there was a horsey, horsey & she came in for a good look! CITY of MERIDIAN FY2017 (10/1/2016 thru 9/30/2017) Budget for Historic Preservation & Historical Society As of: 5/31/2017 Acct#AGENCY / VENDOR Effective Date DESCRIPTION FY2017 BUDGET EXPENDITUR ES Available Budget BUDGET 10/1/2016 Budget for misc 300.00 53801 MasterCard 10/28/2016 Recd: Business Card Paper & Photo Printer Paper - qty 3 OFFICEMAX AP17-0109 Photo Paper to HPC not MAC -55181to53801 38.26 Historical Society budget for misc expenses 300.00 38.26 261.74 BUDGET 10/1/2016 Budget for Consulting 5,000.00 BUDGET 10/1/2016 Budget for Training 2,500.00 BUDGET 10/1/2016 Budget for Supplies 400.04 BUDGET 10/1/2016 Budget for Memberships 325.00 BUDGET 10/1/2016 Budget for Printing/Promotional 1,500.00 BUDGET 10/1/2016 Budget for Continuing Education Program 1,000.00 BUDGET 10/1/2016 Budget for Historical District Branding 5,000.00 BUDGET AMENDMENT 3/2/2017 Budget Amendment for Walking Tour Updates - CLG Grant funding 3,500.00 53801 MasterCard 11/28/2016 MC City #2, #6898, 11/28/16 Statement - National Trust for Historic Preservation, 11/1/16, Historic Preservation Group Membership 250.00 53801 JOHNSTON, BLAINE- CO 12/9/2016 Expense Report, B. Johnston, NTHP Past Forward Conference, Houston TX, 11/14/16-11/19/16 2749.70 53801 TOUR BUDDY 1/26/2017 17-0178, Tour Buddy App - License for Walking Tour App 3500.00 53801 MasterCard 10/1/2016 Rcls MASTERCARD MC City #4 09/16 Statement - TMANIA, 9/17/16, Preservation Idaho Heritage Homes Tour Ticket For D. Cronk (HPC Commissioner) -15400to53801 28.90 53801 A-1 STAMP & MABEL'S LABELS 3/1/2017 Name Badges for HPC Commissioners - Ella Kramer;Ed Landis 20.00 53801 MASTERCARD 3/28/2017 MC City #4, #3673, 3/28/17 Statement - Tmania Tickets, 3/2/17, Application Fee for HPC Orchid Nomination, 140 E Idaho Ave, Fee Approved by HPC 2/9/17 50.00 53801 RESERVE ACCOUNT 3/31/2017 POSTAGE USE, March 2017 1.82 53801 BRYANT IDEAS 5/2/2017 If This Property Could Talk' Printed Signs (Qty 28) & Plastic A-Frame Sign Holders (Qty 3) for Historic Preservation Month 876.00 Historic Preservation 19,225.04 7,476.42 11,748.62 TOTALS 19,525.04 7,514.68 12,010.36 6/7/2017 1 of 1 Historic Preservation reports (2) I. D . G o a l s / O b j e c t i v e s / A c t i o n I t e m s E l e m e n t P r i o r i t y R e s p o n s i b l e L e a d S u p p o r t 1 S u p p o r t 2 5. 0 2 . 0 2 M Es t a b l i s h a n d m a i n t a i n a s y s t e m t o s u r v e y a n d i d e n t i f y c u l t u r a l a n d h i s t o r i c a l r e s o u r c e s w i t h i n C i t y l i m i t s a n d ma i n t a i n a l o c a l i n v e n t o r y o f a l l i d e n t i f i e d s i t e s , b u i l d i n g s a n d r e s o u r c e s .   Me d i u m H . P . C . I . T . F i n a n c e GO A - i m p l e m e n t a t i o n t a b l e . x l s x 4/ 2 5 / 2 0 1 7 1 I. D . G o a l s / O b j e c t i v e s / A c t i o n I t e m s E l e m e n t P r i o r i t y R e s p o n s i b l e L e a d S u p p o r t 1 S u p p o r t 2 5. 0 2 . 0 2 H Pl a c e i n f o r m a t i o n a l p l a q u e o n h i s t o r i c s t r u c t u r e s a n d s p e c i a l s i t e s .   Hi g h e s t F i n a n c e H . P . C . 5. 0 2 . 0 2 I Se e k f u n d i n g s e r v i c e s f o r g r a n t s t o p r o m o t e h i s t o r i c p r e s e r v a t i o n .   On - g o i n g F i n a n c e H . P . C . GO A - i m p l e m e n t a t i o n t a b l e . x l s x 4/ 2 5 / 2 0 1 7 1 I. D . G o a l s / O b j e c t i v e s / A c t i o n I t e m s E l e m e n t P r i o r i t y R e s p o n s i b l e L e a d S u p p o r t 1 S u p p o r t 2 5. 0 2 . 0 2 A Co o r d i n a t e w i t h t h e M e r i d i a n H i s t o r i c P r e s e r v a t i o n C o m m i s s i o n t o r e c o m m e n d r e s t o r a t i o n o f h i s t o r i c a l bu i l d i n g s .   Hi g h e s t C o m m u n i t y D e v e l o p m e n t F i n a n c e H . P . C . 5. 0 2 . 0 2 D Un d e r t a k e p r o g r a m s t h a t w i l l i n c r e a s e t h e c o m m u n i t y ' s a w a r e n e s s o f i t s h e r i t a g e a n d t h e e c o n o m i c a s w e l l a s ae s t h e t i c v a l u e o f h i s t o r i c p r e s e r v a t i o n .     On - g o i n g C o u n c i l F i n a n c e H . P . C . 5. 0 2 . 0 2 E Co n d u c t a c t i v i t i e s d i r e c t e d t o w a r d s t i m u l a t i n g p r i v a t e a n d p u b l i c i n v e s t m e n t i n t h e r e s t o r a t i o n a n d pr e s e r v a t i o n o f h i s t o r i c b u i l d i n g s , o u t d o o r s p a c e s , a n d n a t u r a l h i s t o r i c f e a t u r e s .     On - g o i n g C o u n c i l F i n a n c e H . P . C . 5. 0 2 . 0 2 N De v e l o p C i t y c o d e t o p r e s e r v e a n d p r o t e c t h i s t o r i c a n d c u l t u r a l l y s i g n i f i c a n t s t r u c t u r e s a n d s i t e s .   Lo w e s t C o m m u n i t y D e v e l o p m e n t F i n a n c e H . P . C . GO A - i m p l e m e n t a t i o n t a b l e . x l s x 4/ 2 5 / 2 0 1 7 1 I. D . G o a l s / O b j e c t i v e s / A c t i o n I t e m s E l e m e n t P r i o r i t y R e s p o n s i b l e L e a d S u p p o r t 1 S u p p o r t 2 3. 0 4 . 0 1 B An n u a l l y r e v i e w m a s t e r p l a n s f o r p u b l i c f a c i l i t i e s a n d s e r v i c e s ; u p d a t e a s n e e d e d .     On - g o i n g A l l 3. 0 4 . 0 1 C Co o r d i n a t e w i t h o t h e r p u b l i c u t i l i t i e s a n d e s s e n t i a l s e r v i c e p r o v i d e r s a t a n n u a l m a s t e r p l a n r e v i e w s .     On - g o i n g A l l 3. 0 4 . 0 1 D Id e n t i f y g r o w t h p r i o r i t y a r e a s f o r f u t u r e C i t y e x p a n s i o n .  On - g o i n g A l l 3. 0 4 . 0 1 I Re v i e w a n d u p d a t e e x i s t i n g a n d f u t u r e s e r v i c e n e e d s .       On - g o i n g A l l 4. 0 4 . 0 1 P Cr e a t e a n d m a i n t a i n a d i s t i n c t i d e n t i t y f o r d o w n t o w n t h r o u g h c o n s i s t e n t l a n d s c a p i n g , s t r e e t l i g h t i n g , s t r e e t fu r n i s h i n g s , a n d r e h a b i l i t a t i o n o f e x i s t i n g b u i l d i n g s .   On - g o i n g A l l 5. 0 2 . 0 2 J Us e t h e S t a t e H i s t o r i c P r e s e r v a t i o n O f f i c e a s a r e s o u r c e .   On - g o i n g A l l 5. 0 6 . 0 1 A Wo r k w i t h d e v e l o p e r s , b u i l d e r s , e d u c a t i o n a l i n s t i t u t i o n s a n d l o c a l p u b l i c u t i l i t i e s t o r e s e a r c h a n d i n t e g r a t e n e w an d e m e r g i n g g r e e n b u i l d i n g t e c h n o l o g i e s .   On - g o i n g A l l 5. 0 6 . 0 1 B Ev a l u a t e u s i n g L E E D G r e e n B u i l d i n g s t a n d a r d s a n d o t h e r a d o p t e d d e v e l o p m e n t a n d c o n s t r u c t i o n s t a n d a r d s wi t h u n d e r s t o o d a n d a c c e p t e d t o o l s a n d p e r f o r m a n c e c r i t e r i a ( e . g . , A N S I / A S H R A E / I E S S t a n d a r d 9 0 . 1 - 2 0 0 7 , En e r g y S t a n d a r d f o r B u i l d i n g s ) i n m u n i c i p a l f a c i l i t y / b u i l d i n g c o n s t r u c t i o n p r o j e c t s .      Me d i u m A l l 5. 0 6 . 0 1 C Wo r k t o w a r d s E n e r g y S t a r r a t i n g f o r m u n i c i p a l b u i l d i n g s a n d f a c i l i t i e s w h e r e a p p l i c a b l e .      On - g o i n g A l l 5. 0 6 . 0 2 A Pa r t n e r w i t h r e g i o n a l s t a k e h o l d e r s t o i n c r e a s e p u b l i c a w a r e n e s s o f t h e b e n e f i t s o f s u s t a i n a b l e d e s i g n a n d co n s t r u c t i n g h i g h - p e r f o r m a n c e b u i l t e n v i r o n m e n t s .   On - g o i n g A l l 5. 0 6 . 0 2 D Ta k e a d v a n t a g e o f n e w t e c h n o l o g i e s a n d a d v a n c e m e n t s i n b u i l d i n g s c i e n c e i n o r d e r t o p r o m o t e w h o l e - bu i l d i n g a p p r o a c h t o s u s t a i n a b i l i t y b y r e c o g n i z i n g p e r f o r m a n c e i n f i v e k e y a r e a s o f h u m a n a n d e n v i r o n m e n t a l he a l t h : s u s t a i n a b l e s i t e d e v e l o p m e n t , w a t e r s a v i n g s , e n e r g y e f f i c i e n c y , m a t e r i a l s s e l e c t i o n a n d i n d o o r en v i r o n m e n t a l q u a l i t y .     On - g o i n g A l l 5. 0 6 . 0 2 E Ex p l o r e f u n d i n g o p p o r t u n i t i e s t o r e t r o f i t a M e r i d i a n p u b l i c b u i l d i n g t o i m p r o v e e n e r g y e f f i c i e n c y .      On - g o i n g A l l 7. 0 1 . 0 1 C Ma i n t a i n , u p d a t e a n d f i n d b e t t e r w a y s t o u s e G e o g r a p h i c I n f o r m a t i o n S y s t e m s ( G I S ) i n e v e r y d a y C i t y b u s i n e s s an d p r o j e c t - s p e c i f i c p u r p o s e s .   On - g o i n g A l l I . T . GO A - i m p l e m e n t a t i o n t a b l e . x l s x 4/ 2 5 / 2 0 1 7 1 Sy m b o l l e g e n d Ca t e g o r y S y m b o l s Ec o n o m i c D e v e l o p m e n t  La n d U s e  Na t u r a l R e s o u r c e s & S u s t a i n a b i l i t y  Pu b l i c S a f e t y  Pu b l i c F a c i l i t i e s a n d U t i l i t i e s  Tr a n s p o r t a t i o n  Pa r k s a n d R e c r e a t i o n  Hi s t o r i c P r e s e r v a t i o n / S p e c i a l A r e a s  Ho u s i n g  Co m m u n i t y D e s i g n / L i v a b i l i t y  Go v e r n e n a c e  Po p u l a t i o n / D e m o g r a p h i c s  CERTIFIED LOCAL GOVERNMENT EVALUATION CRITERIA REPORTING FORM 1 of 18 Certified Local Government: Date: SHPO Reviewer: CLG Contact(s): CLG Contact phone number: CLG Contact email address: The CLG program is a dynamic partnership between local governments, the Idaho State Historic Preservation Office (SHPO), and the National Park Service (NPS), to assist diverse communities in preserving their unique historic character. One of the requirements assigned to the SHPO is the evaluation of CLG programs in their state; every CLG program should be evaluated at least once every four (4) years. In an effort to make this as straightforward and easy as possible, the Idaho SHPO has developed this form to assist in the evaluation process. Please complete this questionnaire and return to the CLG Coordinator at: Postal: Email: Pete L'Orange State Historic Preservation Office 210 Main Street Boise, ID 83702 pete.lorange@ishs.idaho.gov Once you have returned the completed questionnaire and any additional documentation which may apply, SHPO Staff will review your responses and complete our portion of the review. Staff may contact you with addition questions or for any clarification. Once the SHPO’s review is complete, we will send you a letter with our findings and a copy of the completed evaluation form for your records. If you have any questions or concerns as you are completing this evaluation form, please contact: Pete L'Orange, Historic Preservation Planner/CLG Coordinator, by phone at (208) 488-7471 or by email at pete.lorange@ishs.idaho.gov immediately. Thank you for your continued dedication to Historic Preservation in Idaho! Pete L'Orange CLG Coordinator CLG: FY: 2 of 18 This page intentionally left blank CLG: FY: 3 of 18 1. ESTABLISH BY STATE OR LOCAL LAW AN ADEQUATE AND QUALIFIED HISTORIC PRESERVATION REVIEW COMMISSION COMPOSED OF PROFESSIONAL AND LAY MEMBERS. A. Do all commission members have a demonstrated interest, competence, or knowledge of historic preservation? Yes No Please attach documentation for each commission member reflecting their qualifications (may include resumes, current/past volunteer work, et cetera.) Documents attached? Yes No B. Are all positions on the commission currently filled? Yes No If “no,” please explain: C. A minimum of two (2) commission members must be professionals from the disciplines of architecture, history, architectural history, planning, archaeology, or other historic preservation-related disciplines as determined by the Secretary of the Interior’s Professional Qualification Standards. Please detail how the CLG makes a good faith effort made to locate and appoint such professionals” (e.g. – newspaper articles, personal requests, solicitation at universities, et cetera). D. Has a representative of the commission attended at least one meeting each year for the last 3 years sponsored by any preservation organization or related organization? Yes No List names of participants, names of meetings and dates: 1. 2. 3. CLG: FY: 4 of 18 E. Have there been any changes to the ordinance in the last 3 years? Yes No If “yes,” please explain: Submit a copy of any new ordinances or legislative changes to the SHPO. TO BE COMPLETED BY SHPO REVIEWER Do the CLG’s commission members meet the requirements of this section? Yes No Are the Historic Preservation Commission's duties and responsibilities, as established in the CLG’s ordinance, complementary to and coordinated with those of the SHPO? Yes No SHPO Comments: CLG: FY: 5 of 18 2. MAINTAIN A SYSTEM FOR THE SURVEY AND INVENTORY OF HISTORIC PROPERTIES A. Is the CLG inventory compatible with the Idaho State Historic Inventory (buildings, objects, structures, historic sites) and the Idaho Archaeological Survey archaeological sites), such that inventory materials can easily be entered into those state inventories and can be integrated into the statewide comprehensive historic preservation planning process? Yes No Please explain: B. CLGs should be conducting any surveys or inventories using documentation which is SHPO approved as being of a National Register level of documentation. Please attach copies of the documentation for any recently surveyed or inventoried properties (5 properties max). Documents attached? Yes No C. Is inventory data accessible to the general public, except in the case of locations of sensitive archaeological sites? Yes No Please explain: D. Is the inventory periodically added to or updated? Yes No If “no,” please explain why not: CLG: FY: 6 of 18 E. Submit minutes of any meetings where the CLG has approved or adopted either the Secretary of Interior's Standards or the state's system as identified in the SHPO’s Idaho Historic Sites Inventory (IHSI): Requirements and Standards for Documentation,” (formerly identified as “Technical Leaflet #1, Idaho Historic Sites Inventory Manual: Standards and Guidelines for Documenting Historic Properties”) by the Idaho State Historical Society. TO BE COMPLETED BY SHPO REVIEWER Is the CLG’s inventory documentation SHPO approved National Register level documentation? Yes No Is the documentation consistent and thorough in meeting the Secretary of the Interior’s Guidelines for Identification at the reconnaissance and intensive levels? Yes No Does the inventory and survey system meet the Secretary of the Interior's Standards for Identification? (If the CLG community has adopted the State's survey system, it will meet the Secretary's Standards.) Yes No SHPO Comments: CLG: FY: 7 of 18 3. PROVIDE FOR ADEQUATE PUBLIC PARTICIPATION IN THE HISTORIC PRESERVATION PROGRAM, INCLUDING THE PROCESS OF RECOMMENDING PROPERTIES TO THE NATIONAL REGISTER OF HISTORIC PLACES. A. CLGs are required to make public announcements of all meetings of the historic preservation commission. All meetings must be open to the public and follow the requirements of Idaho's open meeting laws as identified in Idaho Statute Title 74, Transparent and Ethical Government.” Describe how the meetings are announced to the public. B. Are written minutes kept? Yes No D. Are minutes available to the public? Yes No E. Are copies of the minutes regularly sent to the SHPO? Yes No F. Are the commission's procedures and by laws available for public inspection? Yes No G. Describe any other activities been undertaken by the CLG or HPC to encourage public input in the preservation process locally. H. Are preservation files accessible to the public through a public agency or public official? Yes No CLG: FY: 8 of 18 Please explain: TO BE COMPLETED BY SHPO REVIEWER Are the requirements of Idaho's open meeting law being met? Yes No Is the CLG providing adequate opportunities for the public to participate in the historic preservation program? Yes No SHPO Comments: CLG: FY: 9 of 18 4. ENCOURAGE LOCAL HISTORIC PRESERVATION PLANNING Describe what activities have been taken to encourage preservation planning in the framework of the local government system or other system. This may include activities such as including historic preservation in a comprehensive plan, developing a specific historic preservation plan for the county/community, or other similar efforts. If local preservation planning efforts have not occurred, please describe the reasons why not; this will allow the SHPO to potentially help address those issues going forward. Attach additional pages if necessary. TO BE COMPLETED BY SHPO REVIEWER SHPO Comments: CLG: FY: 10 of 18 5. ENFORCE APPROPRIATE STATE AND LOCAL LEGISLATION FOR THE DESIGNATION AND PROTECTION OF HISTORIC PROPERTIES A. According to state law IC 67-6501, Local Planning Act of 1975, local governments are required to produce a comprehensive plan. As part of that comprehensive plan, the government must consider “special areas or sites,” which specifically include historic, architectural, and archaeological properties and sites. 1. Please submit a copy the current section of the comprehensive plan dealing with “special areas or sites.” Documents attached? Yes No 2. Describe any current or future plans for addressing historic preservation needs identified in the plan. B. State Law IC 67-4601 allows local governments to establish a local historic preservation ordinance. To become a Certified Local Government, an ordinance was passed by the local government establishing a historic preservation commission in your community; each CLG, therefore, meets this requirement. This state law also allows for specific activities to be undertaken by the local historic preservation commission to promote and protect historic properties. One of these activities is Design Review by the HPC of historic buildings in locally designated historic districts. Does the HPC have Design Review authority? Yes No If “yes,” answer the following questions. If “no,” please skip to Question C. 1. Number of reviews by the HPC in the review period? 2. Have guidelines or other promotional materials that been developed explaining the Design Review program and its requirements? Yes No If the answer is “yes,” please describe or submit copies of the materials: CLG: FY: 11 of 18 3. Submit decisions on five (5) applications and the rationale for the decisions made by the HPC. If decisions are discussed in the minutes of the meetings and the minutes are regularly sent to the SHPO, just list the names of the properties on the applications and the specific date(s) of the decisions. Attach additional pages if necessary. 4. If your HPC is authorized to conduct other activities besides Design Review e.g. demolition review), please identify and describe. Attach additional pages if necessary. C. State law IC 18-7027, IC27-501, and the Antiquities Act of 1984, prohibits the disturbance of prehistoric human burials, or the possession of human remains or artifacts removed from a burial, unless the excavation is conducted by a qualified archaeologist with the prior approval of the State Historical Society and the appropriate Indian tribe. 1. Have any applications to the Idaho State Historical Society been made by the local government for an excavation permit? Yes No If “yes,” please explain: CLG: FY: 12 of 18 2. Does the HPC review actions by the local government that could possibly violate this law? Yes No If “yes,” please explain: TO BE COMPLETED BY SHPO REVIEWER Does the local Comprehensive Plan adequately address “special sites or areas”? Yes No Are the design review decisions consistent with the Secretary of the Interior's Standards for Historic Preservation Projects? Yes No N/A Is the CLG in compliance with IC 18-7072 and IC 27-501? Yes No SHPO Comments: CLG: FY: 13 of 18 6. LOCAL PARTICIPATION IN THE NATIONAL REGISTER PROGRAM A. Number of National Register nominations generated in the jurisdiction of the CLG during the period of review: B. Has each nomination been reviewed by the appropriate professional (either a qualified HPC member or a professional available in the community or larger region) and a report prepared? Yes No C. Were the reports transmitted to the mayor or county commissioners? Yes No D. Did the CLG allow for public comment on the nomination (through holding public hearings, soliciting comments in news media articles, public announcements, legal notices, or other means as appropriate)? Yes No Please explain: H. Has the HPC given written notification of their decision to the owner of a property to be submitted to the National Register? Yes No Submit a sample correspondence. TO BE COMPLETED BY SHPO REVIEWER Do the reports state why the property does or does not meet the National Register? Yes No N/A Were National Register Nomination reports submitted to the SHPO along with the Mayor or county commissioner's recommendation? Yes No N/A Were the above transactions completed within 60 days from notice given by the SHPO? Yes No N/A CLG: FY: 14 of 18 SHPO Comments: CLG: FY: 15 of 18 7. CLGS THAT RECEIVE FEDERAL GRANTS UNDER THIS PROGRAM, MUST FOLLOW MANDATED FEDERAL, STATE, AND NPS PROGRAM SPECIFIC REQUIREMENTS. The CLG must maintain adequate financial management systems, adhere to all requirements of the National Park Service Programs Manual and adhere to any requirements mandated by Congress regarding the use of such funds. Fiscal Year FY: FY: FY: FY: Federal Award $$ Product Product Product Product CLG: FY: 16 of 18 TO BE COMPLETED BY SHPO REVIEWER Has the CLG responded to requests from the SHPO on budget and work program questions in a timely manner? Yes No N/A Has the CLG produced adequate products in compliance with the Secretary of the Interior's Standards for Historic Preservation Projects when using NPS funding? Yes No N/A Has the government produced adequate documentation for the billing of grant projects? Yes No N/A Have the products and billings been submitted in a timely manner? Yes No N/A SHPO Comments: CLG: City of Meridian FY: 17 FINAL EVAULATION OF CLG PROGRAM Please read and sign the following statement. I do hereby attest that the iiformation provided in this evaluation form for the Certified Local Government program of City of Meridian [CLG name] is complete and accurate to the best of my knowledge. Signature: Date: Zo 1-7 Printed Name: TO BE COMPLETED BY SHPO REVIEWER Program Strengths: Opportunities for Improvement: 17 of 18 CLG: FY: 18 of 18 Final SHPO Comments: Did the CLG complete this evaluation in a timely manner? Yes No Reviewer Signature: Review Name: Date: