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2017 05-11Meridian Historic Preservation Commission Meeting – May 11, 2017 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. Mayor’s Conference Thursday, May 11, 2017 at 5:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll-call Attendance: Blaine Johnston, President Jacy Jones Dawn Cronk Ella Kramer Josh Evarts, Vice President Edward Landis Councilman Ty Palmer, Ex-Officio 2. Adoption of the Agenda 3. Approval of the April 13, 2017 Meeting Minutes 4. Approval of the Monthly Financial Statement 5. Historical Society and History Center Update by Lila Hill 6. New Business a. Student Essay Competition Winners b. Meeting Time 7. Next Meeting: June 8, 2017 at 5:30 p.m. 8. Adjourn NOTE: After the meeting HPC Commissioners will move to The Vault at 140 E. Idaho Avenue for their Meridian Historic Walking Tour app launch event. HISTORIC PRESERVATION COMMISSION MEETING Meridian Historic Preservation Commission Meeting – May 11, 2017 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. Mayor’s Conference Thursday, May 11, 2017 at 5:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll-call Attendance: 5:32 PM x Blaine Johnston, President x Jacy Jones x Dawn Cronk x Ella Kramer x Josh Evarts, Vice President Edward Landis x Councilman Ty Palmer, Ex-Officio Others in attendance: Hillary Bodnar, Commissions & Committees Specialist; Bill Nary, City Attorney 2. Adoption of the Agenda Motion by J. Evarts to adopt the agenda; sec onded by J. Jones – all ayes – motion carried. 3. Approval of the April 13, 2017 Meeting Minutes Motion by J.Jones to approve the minutes; seconded by J. Evarts – all ayes – motion carried. 4. Approval of the Monthly Financial Statement Motion by J.Jones to approve the financial statement; seconded by D. Cronk – all ayes – motion carried. 5. Historical Society and History Center Update by Lila Hill On file 6. New Business a. Student Essay Competition Winners J. Jones asked if language should be added to the call for essays that would minimize the chance for a de facto winner. B. Johnston asked for this to be an ongoing agenda item. B. Johnston and J. Jones expressed an interest in extending to high school and third grade. B . Nary added that HISTORIC PRESERVATION COMMISSION MEETING MINUTES 4t" graders focus on Idaho history and there could be an opportunity to extend the competition to them as well. b. Meeting Time B. Johnston asked H. Bodnar to set up some potential times/dates to hold the meeting instead. H. Bodnar will work with E. Kramer on her availability. 7. Next Meeting: June 8, 2017 at 5:30 p.m. Old Business: National Registry information. 8. Adjourn Motion by J. Evarts; second by J. Jones to adjourn — all ayes —motion carried. Meeting adjourned at 5.5,1 PM (AUDIO R4,CORDING ON Fl, OF THESE PROCEEDINGS) JOHNSTON — PRESIDENT ATTEST: I U(,CU1rgY(. e C. JAY COLES, CITY CLERK DATE APPROVED oRPai,a r�� cyst' 4� P Tq FASURE NOTE: After the meeting HPC Commissioners will move to ault at 140 E. Idaho Avenue for their Meridian Historic Walking Tour app launch event. Meridian Historic Preservation Commission Meeting — May 11, 2017 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. CITY of MERIDIAN FY2017 (10/1/2016 thru 9/30/2017) Budget for Historic Preservation & Historical Society As of: 4/30/2017 Acct#AGENCY / VENDOR Effective Date DESCRIPTION FY2017 BUDGET EXPENDITUR ES Available Budget BUDGET 10/1/2016 Budget for misc 300.00 53801 MasterCard 10/28/2016 Recd: Business Card Paper & Photo Printer Paper - qty 3 OFFICEMAX AP17-0109 Photo Paper to HPC not MAC -55181to53801 38.26 Historical Society budget for misc expenses 300.00 38.26 261.74 BUDGET 10/1/2016 Budget for Consulting 5,000.00 BUDGET 10/1/2016 Budget for Training 2,500.00 BUDGET 10/1/2016 Budget for Supplies 400.04 BUDGET 10/1/2016 Budget for Memberships 325.00 BUDGET 10/1/2016 Budget for Printing/Promotional 1,500.00 BUDGET 10/1/2016 Budget for Continuing Education Program 1,000.00 BUDGET 10/1/2016 Budget for Historical District Branding 5,000.00 BUDGET AMENDMENT 3/2/2017 Budget Amendment for Walking Tour Updates - CLG Grant funding 3,500.00 53801 MasterCard 11/28/2016 MC City #2, #6898, 11/28/16 Statement - National Trust for Historic Preservation, 11/1/16, Historic Preservation Group Membership 250.00 53801 JOHNSTON, BLAINE- CO 12/9/2016 Expense Report, B. Johnston, NTHP Past Forward Conference, Houston TX, 11/14/16-11/19/16 2749.70 53801 TOUR BUDDY 1/26/2017 17-0178, Tour Buddy App - License for Walking Tour App 3500.00 53801 MasterCard 10/1/2016 Rcls MASTERCARD MC City #4 09/16 Statement - TMANIA, 9/17/16, Preservation Idaho Heritage Homes Tour Ticket For D. Cronk (HPC Commissioner) -15400to53801 28.90 53801 A-1 STAMP & MABEL'S LABELS 3/1/2017 Name Badges for HPC Commissioners - Ella Kramer;Ed Landis 20.00 Historic Preservation 19,225.04 6,548.60 12,676.44 TOTALS 19,525.04 6,586.86 12,938.18 5/9/2017 1 of 1 Historic Preservation reports (2) 1 HPC May 2017 Not a lot of activity this month. The Meridian Library has been doing research in the newspaper collection for their coming anniversary in the current building. J B’s requested a newspaper search for their opening – nothing was in the Times that we were able to locate. We are in need of some extra volunteers – Robbie will be out for probably at least 2 months to recover from his fall – Even if Linda takes one of his days each week it will leaves 2 days a week that we are not open. I feel it is necessary that the collection is “at hand” so to speak. Several groups use it fairly often – Darlene & Gary will be able to give assistance after they return from vacation in early June. We have answered questions about the tour with one of the Ada Co. HPC commission members for an article for the Statesman about the tour. She & talked to both Hillary and I about the tour. That same evening, she & her husband came to Meridi an, walked the tour & ate at one of the local restaurants. I believe that she was impressed with both. John Berg, Ripley, Doorn & Co. will do the filing of our Internal Revenue non-profit report – Robbie is the current treasurer so that item will be covered by John.