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2017-05-09Meridian City Council Meeting Agenda Tuesday, May 9, 2017 – Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. 1. City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, May 9, 2017 at 3:00 PM 1. Roll-Call Attendance X Anne Little Roberts X Joe Borton O Ty Palmer (arrived at 3:02pm) X Keith Bird __X___ Genesis Milam __X___ Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted 4. Proclamation for Better Hearing Month 5. Consent Agenda Approved A. Approve Minutes of April 18, 2017 City Council Regular Meeting B. License Agreement for Use of Boise Police Department Firing Range Facility C. Development Agreement for Firenze Plaza ( H-2016-0102) with ABS ID-O, LLC located on the northwest corner of E. Amity Road and S. Eagle Road, in the SE 1/4 of Section 29, Township 3N, Range 1E D. Consent to Annex for Mark Choi at 5035 W. Franklin Road E. North Black Cat Lift Station Natural Gas Service – Contract with Intermountain Gas Company for $30,209.54 F. Brinegar Prairie Subdivision No. 1 Sanitary Sewer Easement No. 1 G. Brinegar Prairie Subdivision No. 1 Sanitary Sewer Easement No. 2 H. Approval for Finance to Pay Vendor Payments of $1,134,467.67 CITY COUNCIL WORKSHOP MEETING AGENDA Meridian City Council Meeting Agenda Tuesday, May 9, 2017 – Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. 6. Items Moved From the Consent Agenda 7. Community Items/Presentations A. Recognition of Parks & Recreation Commissioners Phillip Liddell, Matt Stoll, Craig Robinson, and Spencer Meinburg B. Solid Waste Advisory Commission: Program Report for Recycle a Bicycle Spending authority for $211 approved 8. Department Reports A. Parks and Recreation Department Annual Report B. Quarterly Finance Department Update C. Finance: Award of Bid and approval of Construction Contract to Milestone Construction Group, LLC for the Not-To-Exceed amount of $574,814.50 Approved D. Public Works: Rate and Assessment Fee Update E. Public Works: Invitation to Public Works Week F. Mayor’s Office: Resolution No. 17-2013: A Resolution Appointing David Ballard, Ryan Hall and Vincent Koontz to the Meridian Transportation Commission Approved G. Mayor’s Office: Budget Amendments 1. State of the City Not-to-Exceed $10,447 Approved 2. Mayor’s Walking Club Not-to-Exceed $4,250 Approved H. Mayor’s Office: Citizen Notification for Public Hearings I. Clerk’s Office: Paws in the Park Dog Fair Fee Waiver Request 9. Ordinances A. Ordinance No. 17-1727: An Ordinance (H-2016-0102 Firenze Plaza) For Annexation for a Parcel Located in the Southeast One Quarter of the Southeast One Quarter of Section 29, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, as Described in Exhibit A and Annexi ng Meridian City Council Meeting Agenda Tuesday, May 9, 2017 – Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. Certain Lands and Territory, Situated in Ada County, Idaho and Adjacent and Contiguous to the Corporate Limits of the City of Meridian as Requested by the City of Meridian; Establishing and Determining the Land Use Zoning Classification of Said Lands from RUT to C-C (Community Business District) (16.33 Acres) and R-8 (Medium Density Residential District)(24.05 Acres), in the Meridian City Code; Providing that Copies of this Ordinance Shall be Files with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as Required by Law; And Providing for a Summary of the Ordinance; and providing for a waiver of the reading rules; And Providing an Effective Date. Approved 10. Future Meeting Topics Adjourned at 6:10pm Meridian City Council Workshop May 9, 2017 A meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday, May 9, 2017, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Genesis Milam, Luke Cavener, Ty Palmer and Anne Little Roberts. Others Present: Bill Nary, C.Jay Coles, Jaycee Holman, Caleb Hood, Berle Stokes, Charlie Butterfield, Todd Lavoie, Steve Sidoway, Warren Stewart, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X_ Anne Little Roberts X _ _Joe Borton X___ Ty Palmer X__ Keith Bird __X__ Genesis Milam __X__ Lucas Cavener __X Mayor Tammy de Weerd De Weerd: I would like to welcome you to our City Council meeting. For the record it is Tuesday, May 9th. It's 3:00 o'clock. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Okay. Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda De Weerd: Item 3 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: On the agenda Item 8-S, the resolution number is 17-2013 and under 9-A the ordinance number is 17-1727. With that I move we approve the printed agenda. Borton: Second. Meridian City Council Workshop May 9, 2017 Page 2 of 63 De Weerd: I have a motion and a second to approve the agenda as stated. Please for the record note that Mr. Palmer is here. Any discussion? All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Item 4: Proclamation for Better Hearing Month De Weerd: Item 4 is a proclamation for Better Hearing Month. I will ask Ed to come up to the podium and join me. Well, it is Better Hearing Month and so this proclamation is all about that. So, whereas hearing healthcare professionals in the City of Meridian, Idaho, observe and celebrate better hearing month each year during the month of May and whereas the City of Meridian, Idaho. recognizes and values the efforts of all who work to eliminate or minimize the isolating effects of communication disorders in one of five families affecting -- affected by them. And whereas more than half of the people with hearing loss are younger than age 65 and whereas hearing loss is the third most common health problem in the United States and whereas our citizens who have overcome communication disabilities through the service of hearing care professionals, are able to lead in dependent, productive and fulfilling life and whereas the City of Meridian is proud and honored to have hearing care professionals offering quality education and healthcare services to its citizens, therefore, I, Mayor Tammy de Weerd, proclaim May 2017 as Better Hearing Month in the City of Meridian and encourage the achievements of hearing care professionals in improving the quality of life for people with communication disorders. We appreciate this, because I think we could all say we are impacted -- someone in our life is impacted with a hearing disability and it makes it not only extremely challenging for them to be productive in a world of -- where hearing is -- is needed, but it takes them out of the conversations. I know my dad is hearing impaired and he really struggles with that. So, we appreciate you bringing it to the attention and letting us recognize this important challenge in our community. So, thank you, Ed, for joining us. Ed: Thank you very much. Just a couple of -- couple of quick words. Forty-eight million Americans -- in the U.S. suffer from some type of hearing loss. One in four people. So, if you look around the room, one in four are probably suffering from some type of hearing loss. Get over age 65 it's about one in three and one of the latest statistics for teenagers is one in five. So, when they are listening to their games or doing their video, whatnot, again, tone it down a little bit, try to protect it. So, I appreciate the honor to have you proclaim the month of May as Better Hearing Month. Thank you. Item 5: Consent Agenda A. Approve Minutes of April 18, 2017 City Council Regular Meeting Meridian City Council Workshop May 9, 2017 Page 3 of 63 B. License Agreement for Use of Boise Police Department Firing Range Facility C. Development Agreement for Firenze Plaza ( H-2016- 0102) with ABS ID-O, LLC located on the northwest corner of E. Amity Road and S. Eagle Road, in the SE 1/4 of Section 29, Township 3N, Range 1E D. Consent to Annex for Mark Choi at 5035 W. Franklin Road E. North Black Cat Lift Station Natural Gas Service – Contract with Intermountain Gas Company for $30,209.54 F. Brinegar Prairie Subdivision No. 1 Sanitary Sewer Easement No. 1 G. Brinegar Prairie Subdivision No. 1 Sanitary Sewer Easement No. 2 H. Approval for Finance to Pay Vendor Payments of $1,134,467.67 De Weerd: Item 5 is the Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve the Consent Agenda as published and for the Mayor to sign and the Clerk to attest. Borton: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council Workshop May 9, 2017 Page 4 of 63 Item 6: Items Moved From the Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 7: Community Items/Presentations A. Recognition of Parks & Recreation Commissioners Phillip Liddell, Matt Stoll, Craig Robinson, and Spencer Meinburg De Weerd: So, we will move right into Item 7-A, under our Parks Department and I will turn this over to Steve Siddoway. Siddoway: Thank you, Madam Mayor, I'd ask if you might join me down here while we recognize some of our Parks and Recreation commissioners. Once a year we like to come before the Council and acknowledge the efforts of those who have spent time with us on the Parks and Recreation Commission and have served their -- their term and then moved on and left the commission. So, we have -- we have four people this last year that have left the Commission that we want to honor for their service today. The first -- if you would come up and join me is Phil Liddell. Phil, would you come on up here. Now, Phil s erved on the commission just short of ten years. Well, we are going to stretch and call it ten years today. From May of 2007 to September of 2016 he served as president of the commission in 2012. He served as vice-president in 2011. And he was chair of the park's amenities and signage committees on numerous years '7, '14, '15, '16. During that ten years this department has seen a lot growth and a lot of change. Heroes Park does -- you know, back in 2008, was the -- probably the first dedication you attended. The community center. Gordon Harris Park. Centennial Park. Diana and Winston Moore Pathway, Julius M. Kleiner Memorial Park. Our maintenance facility on Lanark. 8th Street. The tennis complex and Settlers and Storey Bark Park -- all occurred while Phil was on our commission. So, we want to thank you for ten years -- nearly ten years of -- of amazing service to this commission and for the incalculable help that you were to us over those many years. In honor of your ten years we have for you an engraved plate and a stand that goes with it. The plate reads: To Philip Liddell with gratitude for your service on the Meridian Parks and Recreation Commission , May 2007 through September 2016. And it's with our heartfelt thanks that we give this to you. Liddell: Steve, you're making too big a thing of this. I was just a participant and a contributor whenever I could. I enjoyed every minute of my nearly ten years. Many of you I have met. Some are new and I really haven't, but I know you by name anyway. But it was a great time. I enjoyed it. I enjoyed the contribution, staying connected with people, and just contributing and I think everybody should volunteer a little bit. So, thank you. Meridian City Council Workshop May 9, 2017 Page 5 of 63 Siddoway: Matthew Stoll, would you, please, come up. You might know Matt Stoll from his COMPASS hat, but he also has been willing to serve as a volunteer for the city he lives in and calls home. Has been serving on the Parks and Recreation Commission for a little over five years. So, he has put in a full five years from March 2011 through August of 2016. And Matt served as president for two consecutive years in 2014 and '15. He was vice-president in 2013. And he, too, was a chair of the park's amenities and signage committee in 2013. Now, the second half of what you heard me read for Phil 's list, Matt has been around for quite a bit also, including the Diane and Winston Moore Pathway dedication, the Julius M. Kleiner Park opening, the maintenance facility opening, the 8th Street Park dedication, the tennis complex and the Bark Park opening. And Matt has been a great addition and contributor to all the things that we have been able to do over those last five years. So, for your five years we don't have a plate, but we do have a mug inscribed with Matthew Stoll for the Meridian Parks and Recreation Commission. Has a certificate. To Matthew Stoll in recognition of your service, dedication and participation on the Parks and Recreation Commission for the City of Meridian. On behalf of your fellow citizens we thank you for your years of service and commitment to improving the quality of life in our community. So, thank you very much, Matt. Stoll: Well, since it's only been five years compared to Phillip's ten years, I will try to keep it half as short. I appreciate the opportunity to serve the citizens and the City of Meridian. It's a great city and City Council and I appreciate working with all of you. But a particular joy -- and also the Mayor. But a particular joy are the staff from the city parks and rec. They are outstanding staff and you have got a great group that's running your department and keeping things running . I look forward to see the day I have a little bit more free time being able to served my city in a more meaningful manner. So, thanks again. Siddoway: That's all that's here. We have two others that we want to recognize that I want to mention to you. They are not here today, but Craig Robinson served on the commission for one year from November 2015 to November 2016 . He served on our marketing committee and was part of the group that helped with the Tully outdoor park fitness equipment. We have a certificate for him that we will get to him. And, then, Spencer Meinburg was only with us a short six months before he had to leave for a trip to Thailand and needed to step down for the winter, but he's been involved with Ward for a number of years at the pool as the head over there. While we only had him a short six months, we were very appreciative of the perspective that he brought and so I want to thank both of them and we will get their certificates to them . Thank you. B. Solid Waste Advisory Commission: Program Report for Recycle a Bicycle De Weerd: Thank you, Steve. Okay. Item 7-B is under our Solid Waste Advisory Committee. We are excited to hear about the recycle-a-bike program. Meridian City Council Workshop May 9, 2017 Page 6 of 63 Cory: Thank you, Madam Mayor, Members of the Council. Thank you for allowing me to follow up on our promise and give a report on the recycle-a- bicycle project. As you may -- as a matter of background, the inception of this came out of an article in the Statesman back on February 28th , talking with Rachele Klein from Republic Services who is here about bicycles that have been delivered to the transfer station and based on the interest that was involved in it, it blossomed into putting together a project with the Unplug And Be Outside project that the Parks and Recreation has here for the city and so in a short seven weeks we attempted to put together as many bicycles as we could to go ahead and encourage people to get active. I could not go too far without pointing out our chairman for this -- the committee and this effort Cheryl Caldwell. This took a yeoman's effort on her part to go ahead and shepherd it to completion. These are some of the people that worked on the bicycles and -- I do want to go ahead and point out that this was a combination of collaboration between Republic Services, Parks and Rec, and SWAC and it required volunteer effort by some technicians. This is one of our technicians John Cartwright, who supplied the expertise on what's going on and Dave Torin, who also contributed time. And through their efforts and staff we were able to put together about 48 bikes to bring over to the effort. Through Parks and Rec we were able to go ahead and allow people to sign up for a time to learn how to take care of their bikes and to pick up their bikes. There was about 27 people who signed up for that and we tried to get some indication of their -- the value the bike would have to them. Twelve of them identified that they would love to have it to be able to get back and forth to exercise. Seven of them to school. Three of them to get around town and five of them to play with friends, but -- and the nice thing about that is those 27 -- we usually had at least one and two or maybe three frames to look at , see which one that they kind of wanted to go ahead and use and after we gave that flexibility to them, we were -- we had about 14 people that walked up that we also gave bikes away to. So, we were -- we had about 41 clients at the event that day. These are some of the people -- the two gentleman in the center were some of the people that received bikes. These are some other photos of some of the people. You know, I talked with some of the people and one of them expressed a case where their doctor had told them that they had a chronic condition that bicycling would go ahead and help stave off, but their bike had broken -- the forks had broken and so they didn't have a bike anymore and our being able to supply them the bike allowed them to be able to get back on the road and fulfill the wishes of their doctor and I can't tell you -- I know -- there was a number of them of some -- some that had special needs that there is a program in the city that facilitates teaching how to ride a bicycle and while the programs free, you have to have your own bicycle and by us giving them their bicycle they were able to actually join the program and get involved and so there is definitely a lot of partnerships that come out of this that we hadn't really even realized. Certainly adjacent to our event, the Meridian Police Department had put together a bike rodeo program and many of the people that attended had not brought their bike and so they borrowed our bikes and learned some skills and, then, returned Meridian City Council Workshop May 9, 2017 Page 7 of 63 the bike, but St. Luke's brought many bicycle riding helmets and it's amazing how many of the people kind of went from the station to pick up a helmet , pick up a bike, learned some things out on the rodeo and, then, go off with a huge smile. In some cases, you know, someone would come for a bike for their kid, but we were able to even give one to the parents , so the family could ride together, so -- and I did have a few of them that mentioned that they had a job and they could get to work, but they didn't really have -- they didn't have a driver's license for whatever reason and so having a bicycle would make it easier for them to be able to get back and forth to employment. So, just a lot of great stories and, of course, this was the volunteer's favorite, putting together this Boise State bike. Anyway, it was a great event and people that were involved in it were really quite happy with it. Our -- they turned out to get those bikes on the road and we needed to buy about 289 dollars' worth of parts. So, I thank you for your generous approval of our ability to cover the parts for that . But in order to get the bicycles ready to service, one of the technicians said that they could give us some more time, but we were taking them away from their day job and so they needed to be compensated for their time and so there is a labor charge that's in there and as you noticed in our report there we were asking if we could have approval for the remaining 211 dollars to be let loose to go ahead and cover some of that labor cost. Republic Services has graciously promised to cover the majority of that labor bill, but we felt like it was a great event and -- and this particular case where we are trying to get something quick, it required a -- kind of some creative efforts to go ahead and get it together. Clearly we learned huge amounts and in the future with the long lead time I think we can do a lot more on a volunteer basis and with that I would stand for questions. De Weerd: Thank you, Steve. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Steve, maybe you -- missed this. How many bikes total? Cory: We were able to take 48 of them there and we gave 41 of them out. De Weerd: Any other questions? Milam: Madam Mayor? Little Roberts: Madam Mayor? Milam: Oh, go ahead. De Weerd: Mrs. Little Roberts. Meridian City Council Workshop May 9, 2017 Page 8 of 63 Little Roberts: I just wanted to say, Steve and Michele -- Rachele. Sorry. Wonderful job. Just absolutely amazing seeing the pictures of the kids and just what -- taking from a great idea to an amazing event in such a short time . Kudos to you both. De Weerd: Mrs. Milam. Milam: Madam Mayor. Yes. Given the short time period that you guys had to work with, I know that you were out there working really hard and you had a lot of volunteers out pulling bikes apart and -- for days in the rain. So, great job and to Cheryl and the whole team. And I know you were only -- I think hoping for 35 bikes and you had a better turnout than what you even had hoped for. So, I think this is a -- for a pilot program, the first year with very little lead time, just an amazing -- an amazing turnout and I got to hear a lot of those personal stories about the recipients of the bicycles and so I look at the pictures and I'm almost crying because know some of the background stories on these. But these people really needed the bikes and it's really helped and it affected a lot of Meridian families. So, great project and great job. And are you looking for -- you're looking for approval today for spending authority -- Cory: Correct. Milam: -- for 211 dollars to -- Cory: To cover some -- some of the labor cost. Milam: To the bicycle repair. Cory: Yes. Okay. Well, Madam Mayor, I move that we authorize the spending authority for the Solid Waste Advisory Commission to cover the repair costs -- Bird: Amount of 211. Milam: For 211 dollars. Bird: Second. De Weerd: Okay. I have a motion and a second. Any discussion? Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council Workshop May 9, 2017 Page 9 of 63 De Weerd: We appreciate SWAC and some of the innovative programs that you're getting involved in and certainly we appreciate our -- our partner Republic Services. This is a phenomenal program and I think a really good use of the -- the money that is earned through the -- the commodities and -- and kind of reinvesting back into that recycle fund exactly what it was intended to. So much so Rachele was sharing the story with my husband and I and we have a challenge out there and we are hoping that we have some matching dollars to continue to be able to get this different transportation mode to the people who really need it and can't afford it themselves. So, thank you so much. I hope you take that back to SWAC our appreciation for this program. Certainly our -- our thanks to Republic, to our Parks Department, and to all the volunteers that were involved. As we move forward we have talked about this program with our Faith Ambassadors committee as well and there is an interest in tapping into the different places of worship for volunteers that can help with the bicycle repair and that sort of thing. So, thank you for making this a success. Cavener: Madam Mayor? De Weerd: Yes, Mr. Cavener. Cavener: While we have Mr. Cory here I just would like to get -- I expect maybe you will come and bring us a full presentation on the Trash to Treasure, but where that just recently happened I just was curious was that successful, was it -- where people can come and pick up the treasure off the step. Cory: Councilman Cavener, I must apologize. Unfortunately, I was out of town last weekend for a regional board meeting that I had to go to. Rachele, do you have some first-hand experience on the Trash to Treasure? Yeah, if you want to come up here. I will -- I will say on Monday I did go back over and I saw signs that there was heavy participation. Certainly I wouldn't be surprised if they almost had to dedicate a truck to that neighborhood. People know about spring cleanup more than they did in the past, which is something we wanted to advertise. Anyway, Rachele. Kline: Sure. Thank you, Madam Mayor and Councilman Cavener. Yes, I think it was -- for a first-year event it was a big success. We had three -- three subdivisions, Havasu Creek, Copper Basin and Burney Glen. That's right. And they are all close to one another in town and so we put up six banners and saying this is the weekend for Trash to Treasure. We I think had good participation. There was some things that we probably would do differently next year. We coupled it with spring cleanup, with the idea that whatever people didn't take they could just put them out with their trash and be taken away. The trick with that was that people forgot to prepare it properly, so -- like you would find a hamster cage in a pile of T-shirts or, you know, things like that where they weren't really in a tight bundle or a trash can or things like that. So, it may help to Meridian City Council Workshop May 9, 2017 Page 10 of 63 split those and not have it the weekend before spring cleanup. That way people just focus on spring cleanup. The other thing was -- we didn't think about was people would -- they put out like a headboard and, then, an old dryer and thought maybe someone would recycle the dryer or things like that. So, if their service day was Monday, they put those things out and they didn't get taken and so, then, they called us and said, well, we didn't send the truck by to get my appliance, but we recycle those, you have to just call ahead of time. So, we -- we had some -- we got everything picked up, but we had some organizational, operational challenges that we didn't -- we hadn’t thought through ahead of time. So, now we would know to separate them and if something needs to get picked up they could call in a bulky item question and we would send the right truck, so - - but I think it was a big success. Genesis -- Council Woman Milam could probably speak to it -- it was in her neighborhood -- probably more to participation at that level saw and what was left on the street, so -- it looked like plenty. So, we can tell what was left over from that and what was from spring cleanup. We had a lot -- we had a lot of extra material picked up, so spring cleanup is a big success. De Weerd: Yes. Kline: Thanks. De Weerd: Mrs. Milam? Milam: Madam Mayor. So, my subdivision combined -- combined it with a garage sale on Saturday and, then, Trash to Treasure following that. So, sell what you can, give away what you can't, and, then, the rest would go to the landfill, but -- so, I put some stuff out -- I'm sorry, I didn't do a garage sale, but I put some things out on Saturday and I walked around my neighborhood, kind of seeing -- I took some pictures, I wanted to see how -- De Weerd: Looking for treasures? Milam: Looking to -- no. I just wanted to see what the participation was. It was more educational. I don't need any treasures. I took some pictures and sent them to other people. But anyway -- so, people were having garage sales and I talked to some of them, I said are you participating in Trash For Treasure and most of the people didn't know about it, a couple of them didn't understand, so I explained it to them and they are like, well, yeah. This is great. So, I got a little extra participation. But by the time I made it around my subdivision, which is small, and back home, all of -- almost everything was gone that I had stuck out. So, either had some really good colorful toys and stuff out t here or -- or, yeah, people were coming in and taking stuff for sure. So, it seemed successful and I know that the survey says that it was successful, but Brett will probably be back with a -- I don't want to I steal the thunder from Brett and -- Meridian City Council Workshop May 9, 2017 Page 11 of 63 Kline: We did a post-event survey and all of it was -- Milam: Most of it was really positive. Kline: We had one I think that was marginal, but for the most part -- we had a lot of respondents and they were for the most part all positive, so -- thank you. Cory: Thank you, Council, for your support and I will take your -- your kudos back to the SWAC. Item 8: Department Reports A. Parks and Recreation Department Annual Report De Weerd: Thank you, Steve. Okay. Item 8-A is under our Parks Department for their annual strategic update. Siddoway: Thank you, Madam Mayor, Members of the Council. This is our annual strategic update to the Council. We are kind of fond of our nickname, the department of fun. We try to live up to that. I don't like it when people stand up and read mission statements to you, so I won't do that. But I do want to just -- since this is a strategic update and I do want to use them and just mention some of what we see as our pillars of our main focus areas. So, in our mission statement I say they are path, parks, pathways and, then, those recreational opportunities, which we deliver in a myriad of ways and many of those stories we will try and touch on today. Our vision -- well, citywide vision is to, you know, be the premier place to live, work and raise a family. We play off of that family vision citywide by providing those family-focused opportunities that help them create lasting memories. And our focus areas are quality, community and fun. Those words have come to mean a lot to me over the years. I could talk quite a bit about each one, but how we seek to deliver, you know, quality parks and quality programs, we seek to build community with the things we do, like events and at the end of the day we hope to make it fun and provide some of that -- the balance part of the life balance for some of our citizens. So, who we are. This picture includes some of our -- our seasonals for this spring, but while we are a growing group, we are also a lean, mean machine with lots of ones out there in the columns for different roles and responsibilities that we will talk through as we -- we move forward. But this is a team that I would say has great ownership of what they do and they -- they own their programs and they deliver them with the focus on those pillars of quality, building community and fun. We just heard earlier about some of our commissioners who have left. Let me introduce you to those that are our current commission. I would also like to acknowledge our Council liaison Ann Little Roberts who participates with the commission and -- and helps us out in many regards as our liaison . But we do have nine members on our commission. We are back up to full staff. This is eight of them in a photo. Hannah Sturtevant, John Nesmith, Jessica West, Creg Steele. On the bottom Meridian City Council Workshop May 9, 2017 Page 12 of 63 Kayla McMay, Sharon Borton. Our President Joe Greer. Our vice-president Debbie Shaner. Keith Bevan came on recently, right after we -- the month that we took this picture. But Kevin Bevan is our most recent addition and rounds out our current Commission. Our administrative offices, of course, are here at City Hall, but most of our maintenance focus happens out of the facilities maintenance shop over off of Locust Grove on 170 0 East Lanark. We also have a very active and busy community center just down the street on Idaho and it's where all of our classes and programs and -- and things happen. Now, the Meridian Home Court I just want to say a little bit about, because that was a big, big deal for us this last year and I want to -- Garrett White, if you would raise your hand. Garrett is our Home Court facility manager. Garrett has taken on the role and responsibility of managing that facility. We are very excited to have it. Four indoor courts is huge for us. Something we have not had and long wanted and it's a lot of work and a lot of maintenance and a lot of scheduling and things that are going on there and Garrett is doing a -- just a yeoman's job of taking that on and all the challenges that come with operating as a brand new facility for us, although as a used facility it comes with its own challenges . Now, one of our focus areas is, obviously, parks, plazas and open spaces and -- and Roger Norberg -- is Roger here? Roger? So, Roger is our maintenance foreman and he oversees all of the maintenance activities that -- that take care of all of these parks, plazas, open spaces and a lot of the buildings that are associated with them. Here is our -- here is our system map and one thing I'd like to look at on here is just the geographic distribution, because we are always trying very hard to make sure we are not just serving one area of the community. We try to make sure that we are geographically diverse and spread out and serving north, south, east and west and while we have similar levels of service in terms of acres per thousand north and south, one thing that south Meridian does not have today is one of our major parks known as a regional park in our nomenclature, but we will be -- I will be presenting to you in a minute -- and as you know we are bringing one down south soon with South Meridian Park. But I did want to just touch on the -- the park classification, because this was something that we recently reviewed and updated with the parks system master plan that was approved -- boy, has it been two years now? Wow. Time flies. But the regional parks are the really big ones; right? Like Julian Kle iner Park and Settlers Park. We have two of those. Community parks are those larger midsized ones that have community-wide activities happening in them, like Bear Creek, Heroes, Storey, and Tully pictured here. We have our neighborhood parks, which is our smaller parks, generally around seven acres in size. You can see that we have got seven of those that are throughout the community and, then, we have some -- some special use parks that -- and pictured here is the Storey Bark Park, but these are -- are areas that have a specific use and are generally much smaller than even our neighborhood parks. Then we created a new classification for those that may not fit quite into the other park classifications, but really have a focus on sports, like our management of the Heritage Middle School ball fields and the field over near the West Ada School District offices that we still refer to as Jaybill field. One thing that I just wanted to -- one story I wanted to tell related Meridian City Council Workshop May 9, 2017 Page 13 of 63 to the Middle School ball fields. It will be the -- the site -- as well as Settlers this year for the first time we all see Settlers. The Heritage Middle School ball fields have been home base for our girls fastpitch tournament. It happens the weekend of Memorial Day coming up later this month. We get -- last year we had 43 teams. We are still registering teams. Right now we have got 37 at the moment, but still registering teams. We have got teams registered from -- mostly from this area, but they also are coming to stay in Meridian from Oregon, Washington, there is a couple of neighboring states sending teams and so this is a great tournament and it's big and it lasts three days Friday, Saturday and Sunday. So, this is a summary of that list. You will see the numbers I put off to the side, 1,320. Often I'm asked how many parks do we have and I usually respond it depends on how you want to count them. So, you look at the left side, the regional, community and neighborhood parks. Those are parks that I would say people would generally stand in and say I'm in a park and we have 13 of those. We have seven others that are these special use parks and sport parks. So, total we have 20. So, we do often use the number 20 as our -- the total number of park facilities that we operate. So, just wanted to help you see how those numbers are counted. But, in addition to those parks, we also have 132 acres of future park land that we are maintaining and currently mostly being farmed, but we also have 43 acres of other landscape sites, everything from interchanges, split corridor landscaping, things like that. Well sites for the Public Works Department. Fire stations. Police station at -- so, 43 acres at 41 other sites that we help to maintain. Oh, let me go back. I got Rachel's name down there, because -- Rachel, would you raise your hand? Rachel helps us -- Bird: Everything. Siddoway: So, I figured this was a city slide to put her name on. But Rachel keeps us organized and does many, many things, as you might imagine, from helping us with budgets to tracking our parks and acreages and things like that. So, thank you, Rachel. Jay -- is Jay here? Jay. Jay is our parks and pathways project manager and he's responsible for the pathway development in the city. He's also been working heavily on the Rail With Trail. Currently we have about 15 miles of pathways that we maintain. There is almost an equal number out there that we don't maintain that are owned and maintained by the HOAs out there in the community. About half of our pathways are in parks, but the other half are out there, like the Bud Porter Pathway that many of you are familiar with along the Five Mile Creek. Those older kind of pathways along the canals that we operate and maintain. I have given each of you a copy of what we call a Z card map. We call it the Z card map, as you can see, because it's not quite laying flat, it kind of looks like a Z, but on one side of this we have a view of the current pathways and parks as a map and the other side has a table of those parks and the amenities found within them . These are -- these have become very popular. We recently updated them and we wanted to provide you with a copy, so that you could take a look at how the system is starting to come together. Urban forestry. Is Elroy here today? Elroy. Elroy Huff is our city Meridian City Council Workshop May 9, 2017 Page 14 of 63 arborist and two weeks ago we held Arbor Day where we plan ted a tree at Hunter Elementary. And you see the Mayor and I on the bottom photo holding the -- the 15 year Tree City USA flag. This is our 15th year as a Tree City USA and Elroy has been here for every one of them. He got the Tree City USA program started for the city and he has seen it through every year and we currently have grown our urban forest to the trees that we maintain to over 4,300 trees, which is a remarkable program. So, I just want to acknowledge Elroy and his efforts to bring trees to our city and help us to be a Tree City USA. I like this slide, because these are the downtown tree boxes and we have been whittling away on this -- there is a lot of fifteens in this particular part of the presentation, fifteen years as a Tree City USA, we have been whittling away at the downtown tree box replacement for about 15 years and there are 15 tree boxes yet to be replaced. But we are about 84 percent done and this is good for me to see. Looks like we are within striking distance within a couple of years of having the old tree boxes replaced with what is for us an annual tree box replacement program. Now I want to say just a few words about our classes, camps, and excursions. These are the events that come out in our activity guides. You have probably seen those activity guides. We bring -- put them out three times per year, in December, April, and August. The April activity guide just came out last month. It's our spring and summer activity guide and full of all of the -- the summer camps and the summer classes. Summer camp growth is one of the stories that I wanted to -- to just touch on. We have two sites. We have a north Meridian site at Willow Creek Elementary and a south Meridian site at Sienna and last year we averaged over 40 kids per week the entire summer and the max is 50 that we can even take with staffing limitations and for the first time ever we had weeks that -- that did max out with a waiting list and so we foresee the need for a third site and in the agreement that Council approved -- I don't know if it was early this year or late last year -- I think it was early this year with the school district agreement update, the school district did acknowledge that they would be providing free of charge to us an additional site as needed. So, we hope to expand summer camp to a third site in north Meridian and, then, further out a fourth site would come in -- in south Meridian when needed. But the immediate need is for a second sight in north Meridian and we are looking to expand that program. I also just want to mention the addition more senior activities. Jake Garro has been great at looking at the gaps in the programs and what we can bring on that are needed and new and just last week we had a senior trip that went down to Shoshone Falls that was a very popular trip as you might have heard. There was a lot of excitement about Shoshone Falls this year with the amount of water that's going over it, but that's one example. The photo on the bottom is also a senior rafting trip. So, there is a variety of different activities for seniors that have been added recently to the activity guide . So, Jake -- would you raise your hand? Jake right here on the end. He is our recreation coordinator for these classes and camps. We track our numbers and the numbers down near the lower right I just wanted to look at for just a second. Four thousand five hundred and eighty-nine. That's the number of enrollments that we had last year in 2016 for classes and camps. Go back five years it was Meridian City Council Workshop May 9, 2017 Page 15 of 63 2,533 and go back ten years it was 1,368. So, that's the kind of growth, nearly doubling every five years in these activity guide registrations. Now, Tyler Robbers is one of our newer staff additions. Right here. Took Garrett's place when Garrett moved over to the Home Court. Tyler has been a great addition to our team and manages the adult sports leagues and tournaments. Basketball. Softball. Flag football. Volleyball. And here is some of the numbers that we are seeing there. So, this is the number of teams, not participants. I think I have that next. Yeah. So, in terms of teams, excuse me, last year we had 559 teams play on the myriad of sports teams that we provide. Five years ago 386. Ten years ago 114. So, again, lots of growth and popularity of the sports program in Meridian. You can see the -- the trend with the number of participants also rising. The reason for the blip back in 2009 it was higher, we used to allow an unlimited roster for the same price, we just had a team price with the rosters. When we implemented the resident, non-resident fees, that's when we went to pay per player and the participant numbers dropped that first year, but, then, have continued to rise since then. Colin, I put your name on this one. He does many things besides registration software, but this has been one of his focuses. Colin is our recreation manager. He oversees all of the recreation side of the division. The classes and camps, the events, the sports program, Home Court. But one of his current focus areas has been on trying to get some better registration software for our department and we talked about this last year. Our goals are better customer service. To get online facility reservations. It continues to bug me that a citizen can't get on and reserve their own picnic shelter from their home computer and they have to call us and it's also one of the more expensive systems out there that we currently have and so we would like to see one that saves our citizens some money and remove those online transaction fees. Are current contract with Active Network is up at the end of September. So, by -- sorry. End of August. So, by the first of September we are looking at starting a new software. We thought we had one identified, but it has - - as we have been test driving it over the last several months we have found limitations with it. We have also discovered new options out there. There is a very concerted effort out there comparing and contrasting all the different options and we are using that time right now to vet the best option for us to move to at the end of the summer. Ali and Jeannette are not here right now; correct. They are both upstairs, because our front desk is hopping. When the weather gets good the phones really start ringing. But they are the primary ones that use this software to take registrations, although I will say when the phone get busy, the phones do ring back and this whole team kind of helps out with -- with taking registrations. Renee White. Would you raise your hand. Renee is our special events coordinator. She cooks the special -- the special events, as it were. You -- and these are just some photos from some of last year's events. Here is a list and you just heard about the recycle a bicycle program, which was awesome. That was one of about 40 events that were part of Unplug And Be Outside Week. Meridian has really taken that event and found ways to grow it, find sponsors. Of course we missed the weather by one week, so there was a lot of scrambling going on that week, finding out how we could move some things to Unplug And Meridian City Council Workshop May 9, 2017 Page 16 of 63 Be Outside, to Unplug And Be Inside, but -- Movie Night is coming up. Of course Gene Kleiner Day in June. And I'm not going to read the whole list to you, but these are the ones that we put on ourselves. There is a whole other list of the ones that we partner with that reserve space in the parks and Colin helps to coordinate and reserve those. But Renee has her focus on building these and making them bigger and better. Now Barb Hatch has been a great addition to our team and we love our volunteers and the volunteer program has really expanded with the addition of Barb to our staff. We have the park ambassador program. You see the volunteers always out here at the information desk. The tour guide, Barb helps to coordinate volunteers for all those. We also have a lot of community volunteer projects in the parks, including a number of scout projects, both Girl Scout and Boy Scout, and, then, a lot of churches like to donate their time. We have one coming up later this month to do a huge flower planting effort throughout the park system. I like this graph. You see this past year how it shoots up, but that's because with Barb in our department we are now able to count those park ambassador volunteer hours in the City Hall front desk, volunteer hours that we didn't used to count, because they were there, but a part of the police department I guess at the time. But we are now tracking those as part of the overall volunteer program and, of course, that has a huge cost savings to us as a city. You can see the line at the top from 33,000 on the left to 46 and a high of 79. Up until 2016 -- I haven't got the multiplier yet for what they are saying 2016 volunteer hours are worth, but if you just base it on the 2015 numbers it's about a 195,000 dollars of savings to the city realized because of the -- the volunteers that are part of the programs that Barb runs, which is awesome. Now, we have three new parks coming in in 2017 and Mike Barton -- raise your hand. Mike is our -- our park superintendent and he is the project manager seeing these all through -- all of these through to fruition. The first is Hillsdale Park. Hillsdale Park is the one that's on the site of the Hill Campus. It's with the -- the partnership with the YMCA, the school district and others. We have ten acres there as a park that is coming. We are focused on an agricultural theme there and we are developing some fun art as -- as part of all of these parks that helps reinforce that identity and become part of -- of this project. It will -- the entryway sign has like a Holstein cow theme. You have seen some of the stuff before, like the hay bale benches and the tractor looking element on the playground. It has a loop pathway with extra -- with stations on them that the kids can use and we are looking at -- well, it's going to be spring of '2018 before I think the entire state of the grass will be ready. We are trying to sod part of it is our goal, so that there is the closest -- part closest to the school can open this fall and provide some grass for the kids at Hillsdale Elementary. Keith Bird Legacy Park is the next one. We brought you the naming request here earlier. We formerly referred as Bainbridge Park and before that Wayne Wadson Park. But it's a seven and a half acre neighborhood park. It's in Bainbridge Subdivision up near Chinden and Ten Mile and this one is here to celebrate a legacy that Councilman Keith Bird has provided to the city. It's a multi-generational park. It has some -- some great elements, including the playground, game tables, the loop pathway, basketball. It's going to have some unique art. Some interpretive Meridian City Council Workshop May 9, 2017 Page 17 of 63 signs and we are really looking forward to this park and it is under construction now, if you go by and take a look. The third one is Rita Husky Park and I mentioned that we are doing some work with an artist. Thankfully this artist has been -- has successfully found out some more information than we had before about Rita Husky and who she is and what she likes and we are using that information to help theme and create identity for this park. She loved flowers, so you will see a lot of flowers on the signage and near the front of the park. It's almost nine acres in size, if you include the leg that goes all the way out to Ten Mile Road with the pathway. That pathway is under construction this summer by the developer and we are developing the rest of the park. It's near Ustick and the Bellano Creek Subdivision right near Bridgetower. But it's got -- it's also unique in that it had -- will have some actual pickleball courts in it, as well as some exercise equipment for parents while their kids are playing on the playground and things like that that try and make it so that multiple youth can play on these park elements. While not being built this year, but certainly in very active planning mode for us, we are designing the south Meridian regional park. The full park 77 acres. As we talked before, we can't build the entire 77 acres in one phase. Settlers Park was built in multiple phases and so will this one. But it is l ocated on the south side of Lake Hazel between Locust Grove and Eagle. We have talked about this discovery theme and that discovery theme that we are going to try and build on is, you know, playing off of things like stem or steam, science, technology, engineering, art, finding ways to -- to build that in. But it's also got a softball complex, tennis courts. Think of this like South Meridian's Settlers Park and we -- but the question is where do we draw the line for phase one. Well, right about here there is a major gas pipeline that runs through the site . That is going to become our phase line. We have received some information since our last presentation to Council, an update on this, that the pipeline has some big replacement work planned for the next three-ish years and anything we build over the top of that will be tore up when they come in and replace it. So, we don't want to build a lot of infrastructure over the top of that easement. Of course even afterwards you won't have structures within the easement, but still the roads, the hardscape, things like that could be and will be in there, we wouldn't want to just build to have it ripped out in a couple of years. So, right now this approximate 30 acres of the site is proposed to be our -- our phase one and you will see it doesn't build the entire softball complex, but it will build the first two of the overall -- of the overall complex. Now, we may come down into the phase to area with some gravel overflow parking, because we know even with just to phase one there will be demand for events. We are trying to think through some of these things and I think where can we put some investment that will have a big bang for a smaller buck in that area until we can fully develop it. So, now we get to the strategic plan on the first of, good, bad or indifferent, with the update on the strategic plan to the Council, all of our objectives -- they all focus under one focus area, which is number five, culture, arts and recreation. Makes sense. That's where our home is. We have two of the strategic goals, 5-A and 5-B. 5-A being spring development of quality, regionally significant facilities for recreation and entertainment in Meridian. 5-B, develop and maintain and foster a portfolio of Meridian City Council Workshop May 9, 2017 Page 18 of 63 activities and events that serve the diverse needs of the citizens of Meridian. So, what does that mean? Well, this is where we get into the objectives and we have been before you in the last month and talked about some of these, so I will mention that and build on what we last presented. So, 5 -A-2, you can see the addition of the word public in identify desired public works facilities. We came before you and asked, you know, would you like to see this one focused on public or private -- the partnerships. The idea that we got back from Council was that they should be public sports facilities or complexes and partnerships that foster their development. Well, the Home Court I already mentioned was kind of the big story for this one last year. We acquired it right at the beginning of the fiscal year and that has been in operation with partnership with the Y since then. The Y does plan to move out next year when the south Meridian site is finished and, then, we will take over the full operation s and management of -- of the building. The next big public sports facility will be the softball complex that will be part of that south Meridian regional park and I wanted to spend just a moment to talk about why softball. You know, why -- why pick softball as the public sports facility that's needed, as opposed to -- well, I guess volleyball would be in Home Court, but the -- you know, some other sport. So, softball is our department's most participated in recreation program by far. In 2016 over its two leagues, spring and fall -- a spring league, fall league, softball accounted for more participants than the total of all six volleyball and basketball leagues combined. The numbers, for those of you number junkies, 2,650 in softball, 2,531 for volleyball and basketball combined. Looking at the participation numbers, softball accounts for just -- just under half of our entire adult sports program of all sports, 2,650 that same number, compared to 5,358 for the full program. We also note that we reached the capacity of our softball program back in 2011. We have not -- we have been maxed out -- we capped the teams at just over a hundred and have since 2011 and while the numbers we showed, you know, may have seemed impressive -- they certainly are to me -- that's with -- without advertising softball, because we know we don't have a place to put more teams. So, there is a demand for -- for softball. We -- it always has been and it appears that there always will be and it's -- it's growing in demand and building another public softball complex will not only help us meet the demand for future growth in that program, but also gives the ability to host some real tournaments. So, Objective 5-A-4 is the fostering of development of discovery parks that uniquely blend arts, entertainment and culture. The reality is this objective and the last one are on the same timeline, because we believe the discovery park is the south Meridian regional park. So, this is kind of a two-for-one objective. I think they really should be combined into the one set, but the -- we are looking at -- at developing this discovery park theme as the strategic plan suggests, with the destination playground. There seems to be a lot of excitement in the sand play water feature that could be developed there . The green space focus on the experiences -- and we are still defining what all of that means and we will be bringing a separate update on that. The first phase of the softball complex and, then, developing that out in phase two as well and phase two could be two, three, four and five. You know, we don't know how many phases it will take. It Meridian City Council Workshop May 9, 2017 Page 19 of 63 depends on available funding and partnerships and things like that. Then Objective 5-B-1, this one -- we had direction from Council to strike, but just to confirm the intent here, it was to determine, attract, promote and maintain a signature event for the city. I think the feeling was we have signature events in Dairy Days and Movie Night and the Christmas in Meridian Parade and tree lighting ceremony and we want to continuously look to improve these, but we also will -- and will remain open to partnerships from events that could come to us, but I think the real reason this is being stricken is not because we don't want awesome things or events, it's because we are not spending proactive strategic time going out and looking for new ones, we are being open to them and we are improving what we have. So, that's the direction we have there? And, then, objective 5-B-4 is to set targets, identify gaps, deploy programs, activities and events that provide the family-centered recreation opportunities. In some ways this is an ongoing thing for us. I mentioned how Jake is always looking for where are the gaps and adding things like senior programs, things like that. But there will be an actual concerted effort as part of this strategic plan to do a focus review and reporting of the -- the gaps and opportunities that we identify and it -- per the strategic plan that objective is beginning now. Finally, I just want to mention our efforts with social media and ways people can follow us on Facebook and Twitter and our website and I wouldn't be doing justice if I didn't identify -- mention Shelly Houston who helped put this presentation together, as did Rachel, but Shelly did all the base work for it and she helps us keep our social media on track. So, with that I thank you for your time and I will stand for any questions. De Weerd: Thank you, Steve. Council, any questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Thank you, Steve, for that great presentation and to the -- how many viewers? We have six viewers maybe? Is there some event coming up you want to plug? Siddoway: Boy. There is a lot. I mentioned the upcoming Memorial Day tournament. Movie Night kicks off every Friday in -- in Settlers Park, June, July and August. Family friendly movies in the park. The Paws in the Park event is when, Shelly? Saturday, May 20th. And, then, one other I want to mention is on Memorial Day there will be a nice ceremony at the Rock of Honor at 11:00 a.m. on the Memorial Day. Milam: Thank you. Siddoway: Thank you. Meridian City Council Workshop May 9, 2017 Page 20 of 63 De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor and Steve and your team. I would just like to say thank you. It's just an honor to get to work with you and everybody just does such an amazing job. You never cease to amaze me and I just really appreciate all the hard work that you put in each and every one of you every single day to make Meridian such an amazing place to live. I get to see it when I go to work in the park and today was a great example of -- it was just crazy busy, people just loving our parks and all that we provide for them. So, thank you very much. Siddoway: Thank you. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, I have got a question. Steve, the other day I was signing up to sponsor an event and through the software that you were talking about I noticed there is a lot of solicitation for -- I couldn't tell if it was the parks -- you know, asking to sign up -- people to sign up for -- to receive information about things at the parks we are promoting or if it was the software's third party that would be using that information to try to share it around. Siddoway: So, was it -- was it in the form of an e-mail or on the website? Palmer: It was on the website as I was going through it made me -- like I had to consciously think skip this. De Weerd: Shelly, come on up. Siddoway: Come on up, Colin. We will get it from the man who knows. Moss: Thank you, Madam Mayor, Councilman Palmer. So, when we signed on with ActiveNet in 2006 one of the things that we did at the time to get a lower percentage on our credit card transactions is those that signed the agreement allowed for them to sell magazines during our -- during our checkout process. That's, obviously, something that we want to go away with -- do away with and so they also try to sell subscriptions to active.com, which is -- doesn't have anything to do with -- with our department, so those are things that we -- a couple things that we do not like about our current software system and one of the reasons why we are trying to get away from that. De Weerd: Well, we appreciate you trying to save costs at every turn. Cavener: Madam Mayor? Meridian City Council Workshop May 9, 2017 Page 21 of 63 De Weerd: Mr. Cavener. Cavener: Steve, I echo other Council Members compliments to you and your team. It's infectious being around the Parks Department. I can't help but smile. Talking about softball fields. Any idea what it costs to build a softball -- one single field versus a complex? Siddoway: I'd have to get back to you on that . I do know that our -- in general our cost per acre on parks is about 200,000 per acre. Cavener: Sure. Siddoway: But to get down to exactly what a softball field is I would need to do some research and get back to you on that. Cavener: As we progress in the conversation on budget I think that will be really helpful to have for me. Siddoway: Okay. Cavener: That's worth including in your strategic plan pieces in your presentation, being first on that particular thing. Siddoway: Thanks. De Weerd: Okay. Any other comments or questions? Siddoway: Thank you very much. F. Mayor’s Office: Resolution No. 17-2013: A Resolution Appointing David Ballard, Ryan Hall and Vincent Koontz to the Meridian Transportation Commission De Weerd: Thank you. Your team knows what I think. I think I tell them often enough, but it's always nice seeing all of you. Okay. Council, I would like to move Item 8-F above Item 8-B. Mr. Ballard is sitting in the audience and I -- I would have actually moved it up prior to now, but I knew he wanted to hear the parks update. So, Council, if I may, in front of you is Resolution 17-2013 reappointing David Ballard, Ryan Hall and appointing Vincent Koontz to the Meridian Transportation Commission. I would stand for any questions. Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council Workshop May 9, 2017 Page 22 of 63 Bird: I would move that we approve Resolution No. 17-2013, resolution appointing Brian Ballard, Ryan Hall and Vincent Koontz to the Meridian Transportation Commission. Milam: Second. De Weerd: Just for the record it is reappointing David Ballard, Brian Hall and appointing Vincent Koontz. Okay. Any discussion? Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. De Weerd: So, David, you can just tell Ryan that we missed him and have him on the record just for the heck of it. Come on up. Thank you for being here. Ballard: Madam Mayor, Members of the City Council, I appreciate the reappointment and you taking time to consider that today and so I wanted to be present and express my gratitude. Served for four years and looking forward to another three years. So, I do appreciate you taking the time to consider that. De Weerd: Well, I would tell you, David, that -- and to Council, that Mr. Ballard is at almost every transportation-related discussion and not just representing the commission's viewpoint, but having that presence of -- of having the Transportation Commission visible has -- has meant a great deal and so we appreciate your intense involvement in all things transportation and we just thank you for your service and look forward to another term with you. B. Quarterly Finance Department Update Ballard: Appreciate the kind words. Thank you. De Weerd: Thank you. Okay. Thank you for allowing me to shift that up. Item 8-B is our quarterly Finance Department update. Lavoie: Good afternoon, Madam Mayor, Members of Council. De Weerd: Hi, Todd. Lavoie: Appreciate you allowing us to present to you this quarter's financial update. We get the joyous task of following the fun department, so I will make this as fun as possible. It is finance, but we will call it the fun fact report. How about that? We will put a little fun into it. Today what we are going to discuss is the demographics. We are going to show you some graphs that kind of show you what's been going on for the last 13 years, then, we will look at what's called Meridian City Council Workshop May 9, 2017 Page 23 of 63 per capita. We have had a few inquiries from Council Members that we look at per capita. So, we are going to show you what we do look at from a per capita and per median income perspective. We are going to look at some water usage trends, permit data, and, then, talk about what we are looking at in the future. So, with that, demographics. Before we start looking at the data I just want to inform you that the data that we do present to you -- it's a collaborative approach. We work with the Community Development team, Public Works team. We work with COMPASS, census, and we also work within our own Finance team to compile and collect the data that's going to be presented to you in the next few slides. So, again, none of this should be too much of a surprise to you, but the city population, as of calendar year ending 2016 we had as 91,420. That's up 95 percent since 2003. Again, total utility counts since that same time frame we are up 111 percent. Total city FTEs. You know, these are all your staff members that work for you and the citizens up 103 percent. Total p ark acres. You just heard Mr. Siddoway present to you we are at 255 total acres. That's up 183 percent since that starting year 2003. Total single family homes. So, these are those rooftops that we are out there servicing every day. Up 91 percent. Total multi-family homes, kind of a newer product, but up 151 percent. Total square footage for commercial. A huge increase there. I think we have all seen we are building more commercial. We are getting more businesses here and it definitely shows up 250 percent. And, then, total city taxable value. This is what Ada county provides us. This is the total value that's on top of the ground that we service every single day and you can see that's up 215 percent since 2003. So, these are all the apartments, the buildings, the structures that we must maintain and service on a daily basis. So, again, this here represents the summary of the eight slides that you were just shown -- and I just showed to you. Again, I don't think any of it's too much of a surprise to you, but what you can see is the city has grown. Some parts more than others, but the city is growing every single day. You know, we have a little bit more of this, we have a lot of that, we sometimes even have twice as much of that. But, again, at the end of the day we must service and provide service to all our customers on a daily basis . So, we are going to kind of change gears into per capita. This data is provided by census and what this represents is household median income adjusted for inflation over time. City of Meridian per census has the household median income of over 63,000 dollars per household income. U.S. average is about 55. The entire state of Idaho is residing at a little over 48,000. So, again, the City of Meridian, we are doing good in comparison to the United States as average and the state of Idaho. Again, another way of looking at it is we are 13 percent better than U.S. or 30 percent better than the state of Idaho. Again, this is per census. We use this in some of our annuals and you will see it coming up in our per median income data. So, as I just mentioned, we use some of the median income to help us do some other analysis. The next few slides just want to put a little disclaimer out there. We use these slides and -- as a test -- as kind of a smell test. Are we still doing well. In this slide here what this shows you is we try to determine how much of that median household income -- this slide -- does each household pay for the services rendered here at the city. So, we figure out Meridian City Council Workshop May 9, 2017 Page 24 of 63 the total budget of the city, then, we can back into the dwellings and how much is earned at each average dwelling and right now we are at about 2.53 percent of the household average income goes to the City of Meridian services and you can see how it's trended over time and what we are doing with this is we want to make sure we are not, you know, peaking and valleying, we want to stay in line with population and median income, is our budget growing faster that we think it should. Again, these are smell tests, because income doesn't necessarily pay for property taxes or -- per se or for utilities one to one direct. It's an analytical tool to make it -- to verify that we are on the same page as where we believe we should be. So, another way we look at it as a smell test again -- the next few slides are in this manner. This graph shows the amount of money each citizen would pay if they paid property taxes. Again we as citizens don't pay property taxes, the properties pay property taxes and those that own the property pay the property tax. So, we take our total budget and divide it by the 9 1,000 people and this is kind of showing us -- again, another smell test. Are we growing faster than the population and vice-versa. Again, we like it to look flat. Again, we as individuals don't pay the property tax one on one, it's the residence, the dwelling that pays the property tax. So, you could have a hundred people living in one residence, but only that one residence or that one dwelling would pay the property tax. So, again, all smell tests -- another way of looking at it is how much does each citizen pay per functional unit here at the city. Again, all smell tests, all looking flat, all looking good from my perspective. You might be asking so, yeah, these perhaps look fine and they look flat, what have we learned. Again, in my opinion from this analysis that we do on an annual basis, it does not appear that the City of Meridian's cost of doing business is outpacing population or income providers to pay for the city's services on an annual basis . Again, all smell tests, because I guess as citizens one to one do not pay all of these expenses for all the services here at the city. We have fees that are not income- based per se. We have property taxes that are income based as well. Again, smell tests. We just wanted to kind of show you a different way of looking at it from a per capita, per median income perspective. So, with that I will change topics to what we consider water usage. Again, another fun fact. That's all this presentation hopefully is going to show you is fun facts. We track this on an annual basis. It shows that 70 percent of our users use less than 8,000 gallons of water on a monthly basis. This helps us with rate modeling. You will hear from Public Works in a few minutes about the upcoming rates. We use this to help determine what we need to do in the future . You get a majority of our customers as you can see are using what we call a conservative -- conservative amount of water, which is fantastic to some extent. We have to take this into consideration when we reject future revenues, because if we continue to use less water, then, we need to make sure we account for that in our future modeling. Yet another way we look at the water usage is the type of customers that we have. You can see historical they are right about 93 to 94 percent of all of our customers are residential and I have a feeling that's going to probably stay that way for quite a while. We are getting more and more commercial properties, but historically you can see City of Meridian is predominately residential dwellings. Meridian City Council Workshop May 9, 2017 Page 25 of 63 Again, all this information we utilize for modeling future projections. We use the census data. We use COMPASS data. We use permit data. Again, all this information we use on an annual basis for the modeling and projections that we provide you. So, we are going to change -- I guess approaches here. We are going to go to permit data now. Again, permit data. You have seen this. I put an arrow in there. The arrow is going up. 2005 was a pretty fun year for the Community Development Department. They survived. They are still here. Most of them didn't quit, which is great. It was rough. It was a very rough time of year. They pushed out a lot of paper and reviewed a lot of documents and I can tell you right now that it's still growing. Over the last -- since 2011 the trend is upward. So, what -- what we can see here is the City of Meridian is growing. It's still growing. And even during the great recession, the Community Development Department averaged 500 permits of processing every year, even during the great recession. So, the City of Meridian is a -- is a good city for development and growth is what we are seeing here. This item here is a report that is provided to the Community Development Department. They provided this to me. This report here is calendar year 2016 in whole. You can see who the winner is, it's -- if we are talking winners -- and this is -- we are the highest growing city in Ada county. We pushed out about 1,500 permits that you have heard about in the past, but the items that I want to focus on are the other two items . Platted and planned has about 3,000 items still to be presented to you and permitted and that's just in 2016. We haven't even talked about the '15, the items left over from '14. So, if we did 15 -- 1,500 permits in '16, guess what we are going to see in '17, '18 and '19. So, we have a good pipeline of growth coming. We need to make sure we are prepared for that. I know Bruce's team is. But just wanted to bring this up to you to bring to your attention the City of Meridian is attracting a lot of growth, a lot of development, and it shows in these reports. And same company provides that last slide. This is Q-1 of 17. The item I want to kind of focus on is the term they use, the flurry. Even during their first quarter we saw a flurry of activity, you know, and I guess even during snowmageddon we still represented 33 percent of those 1,100 permits pulled. We as a city did. So, even during the great recession, the snowmageddon, people are still very attracted to do business with the City of Meridian and it shows and we need to make sure we prepare ourselves accurately and correctly for the future . We want to set ourselves up for success with all this data . So, again, we are going to change the topics here. We are going to go to population. COMPASS is our primary provider, our resource for COMPASS -- for population and for forecasting. This is their data and you can see it's a -- it's a big number. I'm going to bring this up for Mr. Bird, you know, did you ever think that the village of Meridian would be 100,000 people in 2018? I don't think many of us did. But your village is not a village anymore, Mr. Bird. Not at all. Bird: It's still a community. Lavoie: It is a community that is awesome. But, again, this is what we need to prepare for. The city is still growing and we need to make sure we are ready for Meridian City Council Workshop May 9, 2017 Page 26 of 63 it. We have done great the last 13, 15 years. Let's make sure we do the next 13 and 15 years successfully as well. So, again, what's next? We have seen the city grow tremendously in the last 15 years to some extent even double. We have seen what has been approved by Council for future development. We need to prepare ourselves. We are growing south. You have asked the Enterprise Fund to put utilities down to Amity Road on Meridian, bring development down that direction. We have an urban renewal district now on Ten Mile to bring development and interest into that region. We as a city must continue to manage this phenomenal growth in the best interest, not of -- only of citizens, but our visitors or business partners and our employees and, then, we would -- again, as I have said, we must set ourselves up for success, because we are growing, we are moving and people are coming. So, again, this is just a recap. We have been growing -- we continue to grow, not surprising. We heard from Bob McQuade last week, Ada county. He gave you a report. I think he stated the exact same -- same things I have stated to you. We are hot. We are growing. Things are moving. We had a 13 and a half percent increase in values year over year. So, with the entire Treasure Valley growing as you saw in that one slide from that one provider, Bob McQuade told you last week the Treasure Valley is growing. The entire Treasure Valley puts an increased resource request on our departments -- Parks Department, as you just heard. Steve was talking about hosting a big softball tournament. He's got to make sure the resources and parks are ready for that. Jeff -- Chief Lavey and the Police Department, they need to make sure they can enforce these additional visitors coming to the City of Meridian. We have the Treasure Valley growing. We have visitors coming every day. They are not only visiting, they a re working. They are staying here. They are eating here. We need to provide services to all of those, not just the 91 or soon to be 100,000 people that we call City of Meridian residents. We need to make sure we set ourselves up for those visitors as well, not just the ones that we have living here. So, again, COMPASS data, which I just showed you, we are growing. We just need to make sure we set ourselves up for success for the additional needs that just those few departments I mentioned are going to have, because those visitors on -- those visitors don't directly give us revenues on a day-to-day basis. They don't pay property taxes to provide the softball tournaments per se. They don't provide the salaries that Jeff and his police department need to provide those services. They are visitors and we welcome them, but we need to make sure we properly plan our revenues to support those additional visitors and daily workers that we have here at the city. So, again, that's the fun facts. Not as fun as parks fun stuff, but, again, that's our quarterly report. Just wanted to show you what we work with in data when we use our projections, when we develop our forecasts, when we work this department, to make sure that the revenue numbers that we provide you on an annual basis are sound. We double-check things. But with that I stand for any questions. Happy to research anything for you anytime. The Finance Department is always open. Stop by and say hi. Thank you. De Weerd: Thank you, Todd. Council, any questions? Meridian City Council Workshop May 9, 2017 Page 27 of 63 Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Todd, I don't want to put you on the spot, but it would be interesting to know of that -- the 70 percent of our customers using a thousand gallons or less, how -- what percentage of that are residential? Lavoie: Madam Mayor, Councilman Cavener, I can definitely research that for you. I will figure out what percentage 78 percent equals residential customers for you. Cavener: Great. Thanks. Lavoie: Thank you. De Weerd: Other questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Not really a question, Todd, but those were really fun facts and charts. Thank you for keeping it fun. De Weerd: You set up the fun. You say the thing growing, so -- Milam: Like Sesame Street. Word of the day. De Weerd: Mr. Borton. Borton: Madam Mayor. I love the data. I do. And as you walk through it I -- I sense this might have been some of the early steps of the C FP development where just walking through the -- the background of the growth trends over ten years, leaving you to develop the growth assumptions going forward, then, have departments develop what they will need going to maintain the service levels based upon those growth assumptions and within the constraints of state code and the finance -- financing that's provided, you and your Finance Department develop the consolidated financial plan, which allows -- assuming these growth assumptions are accurate, allow that consolidated financial plan to be a valuable tool going forward that we use in June and through this budget session and in future years. So, it seems like this is the front end of it. All of this data, this -- it's not just anecdotal. The back bone behind the assumptions that the whole CFP is based on, so -- Meridian City Council Workshop May 9, 2017 Page 28 of 63 Lavoie: Yeah. Madam Mayor, Members -- Councilman Borton, you're a hundred percent correct. All this data is the driving facts to what we do in the executive branch to provide you with a one year, five year and ten year financial plan. You're a hundred percent correct. This all drives what we as the executive branch must put into our consideration to make sure we meet the levels of service to -- as I quote Mr. Bird, a first-class service, first class community, all these items, all these data points help drive those decisions, yes. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: A statement, not a question, but, you know, I think the -- I am so proud of our employees and all the elected officials since 1992 when we started getting hit with this growth, because let me tell you, we were not prepared and our employees have stepped up to the plate like you can't believe. We have -- we have -- our police department has -- has three times the area to cover and stuff and our Public Works and everything, I just can't -- I hope that the future growth, while we are set up for it -- or better be set up for it, it's half as smooth as what this growth since '92 has been, because I'm -- every elected official and every employee can be proud of themselves. De Weerd: Thank you, Todd. Lavoie: Thank you. C. Finance: Award of Bid and approval of Construction Contract to Milestone Construction Group, LLC for the Not-To-Exceed amount of $574,814.50 De Weerd: Item 8-C is also under the Finance Department, but under purchasing and so I will turn this over to Keith. Watts: Thank you, Madam Mayor, Council Members. I have a contract -- construction to bring before you again tonight. This is one that, again, is out of the ordinary. We did receive only one bid once again for a sizeable contract. It's 574,814 dollars and it is for a water and sewer line replacement. We did receive only one bid. However, this bid did come in significantly under our engineer's estimate, which was a good sign, so we are headed in the right direction as far as that goes and when I was here last week I let you know that we had a -- we hold a pre-bid meeting where we only had one -- zero bidders actually attend the pre-bid meeting. We did get on the phone and start calling contractors and we actually received four bids today for that project. So, I think that's the -- the avenue we are going to have to take is to literally calling and e -mailing contractors directly and asking them if they would take the time to look at our projects. We had a pre-bid today where we had one contractor and it was -- it's a Meridian City Council Workshop May 9, 2017 Page 29 of 63 very large job. So, we are doing the same thing with that project. But I will go back to -- to this contractor. This is a contract for West Washington Street water and sewer line replacement. The single bid that we got was $574,815.50 and that was from Milestone Construction Group. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I would move that we approve the construction contract with Milestone Construction, LLC, for not to exceed $574,814.50. Milam: Second. De Weerd: I have a motion and a second to approve Item 8 -C. Any discussion? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, just a question. Keith, what was the engineer's estimate? Watts: It was -- I have it here. Six hundred thirty thousand. Palmer: Thanks. De Weerd: Mr. Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. D. Public Works: Rate and Assessment Fee Update De Weerd: Thank you very much. Okay. Item 8-D is under Public Works and it's Alex's turn. Thank you for joining us, Alex. Freitag: Thank you, Madam Mayor, Members of the Council. We appreciate the opportunity to come before you tonight and update you on the Public Works utility rates and assessment fees. If you thought the Finance presentation was fun, just hang on, we are going to try and make this more interesting, so -- so, the goal of today's presentation is really informative. We are not looking for any action on Meridian City Council Workshop May 9, 2017 Page 30 of 63 the Council's part tonight. Our goal was to really just get out there and give you a quick update on where we stand on our utility rates and assessment fees . We certainly appreciate the support and guidance that you give us on this topic, so we commit to bringing this back to you on an annual basis and that's what we are doing tonight. One of the main takeaways we would like to kind of leave with you today -- we feel pretty good about where we are at right now. We are going to be able to show you that at least for the next five years or ten year forecast we are cash flow positive. Some of this data you will be -- you have seen -- you will see is stuff that Todd just covered with you and some of it you will be very familiar with. We do have some funding challenges going forward into the second half of our ten year forecast, but before I get into all that I do want to just show you what the agenda is going to be tonight. I'm just going to take a couple of minutes to go over the fund real quickly, revenue and expenses. We are going to talk just a little bit about the rates and fees themselves. I will show you what they are. Show you some benchmarking information related to those and, then, we will get into the heart of the presentation, which is really our rate model update. That's our forecast that looks out ten years, it shows us what our Enterprise Fund ending balance is and, then, we will do -- we will do a wrap up with conclusions regarding what we feel like that model is telling us and some next steps that we would like to move forward with. So, our Enterprise Fund, as you're aware, we have a -- this is an FY-17 -- everywhere we have this is a FY-17 projected budget numbers I'm going to show you here of the 35 million dollars we projected revenue this year. The vast majority of that comes from our -- our sales, our customers. That's the almost 33,000 accounts that we have out there right now. The monthly usage and charges that we -- that we give them. The next largest piece of that pie, as you can see, his assessment revenue. Assessments -- sometimes you hear them referred to as hookup fees or connection fees. This is a one-time fee that's charged when the structure on a customer connects to our water and sewer system. We have two other pieces of the pie. The EPA fee, which I will talk a little bit more about in just a minute and, then, we have another other category that kind of encompasses a lot of those -- call them miscellaneous fees, for lack of a better word, but, really, it's the meter sales, repair, those kinds of things. All of that revenue goes into our Enterprise Fund and we spend it. So, as you can see our expense side of the equation -- again FY-17 numbers on a projected budget of 55 million spent, this is how it breaks down. Personnel, operations and maintenance, which is essentially our -- our baseline operating budget, about 14.5 million, the vast majority of the expense piece goes for our capital expenses and, then, we also have about 2.3 million dollars in inter -fund transfers. That's the money that the Enterprise Fund send s back to the General Fund to make sure that we are -- we are funding the help we get from other parts of the city. So, diving into the sales piece of this just a little bit closer. This is our customer rates. Again, this is our monthly usage fees that we are talking about. You can see here the water and sewer base stays in usage fees. Usage fees are based on a thousand gallons of usage. So, every thousand gallons of additional water the customer uses they could charge that additional $1.90. These fees were last increased in 2014. That was about a two percent increase Meridian City Council Workshop May 9, 2017 Page 31 of 63 at that time. The other big chunk of that revenue, as I mentioned just before, was the assessment fees as you can see. Connection fees here are water and sewer. The water connection fee was just last increased last year on June 1st. That represented almost a ten percent increase. We are now sitting at 1,973 dollars for a water connection fee and our sewer connection fee we raised in two phases. The first was on June 1st in 2016 and, then, we have the la st half of that phase increase that takes place on June 1st of this year. So, in just a couple weeks. Which constitutes 12 percent increase overall. I mentioned I was going to come back to the EPA fee just as a reminder. The EPA fee was imposed in 2015 and was to aid in the regulatory requirements that the wastewater resource recovery facility was facing. That's a flat $3.75 fee that we charge on the customers' monthly bill and that's currently scheduled to sunset in 2024. So, we all like to see how we are compared to our fellow municipalities in the area here. So, this is some benchmarking data. We are -- I will say this on the benchmarking data before I get into it. It's always kind of a double-edge sword when you benchmark rates from a city persp ective. Every city has a different infrastructure profile, different aged infrastructure, different amounts of it. There is even calculations that go into how they calculate their fees. So, it's a little bit of an apples and oranges comparison, but still necessary. We like to see where we stand. So, as you can see Meridian is in the top half of our overall average monthly bill there. Some data for you. Give you the same information here on the assessment fees. This includes the final increased fee t hat will go into effect for the sewer here in about three weeks and you can see we are right in the middle of the pack there as far as overall assessments are concerned. A little more data for you here. Kind of a recap of what you just saw. We all know that account growth is continuing, so this is the last eight years of customer account growth. That graph you have in front of you, the blue bars are our water accounts and the gray bars are our wastewater account. The red line just represents revenue. You can see that it paints the same picture that you have here and I think was kind of a theme tonight. We continue to grow. Assessment fee revenue. Same kind of picture here. This is last eight years ' worth of assessment revenue. Gradual growth continues and that revenue is continuing to -- to pour in, so -- so, getting into our rate model, this is our ten year forecast tool. Like any forecast model we take the input, we apply assumptions to them. This slide here just shows you what some of those inputs are. I will say that as with any forecast tool, assumptions, they change on a fairly regular basis. So, we can always change that data to reflect what we are thinking from that perspective, so just something to kind of keep in mind. Forecasts are just that, they are forecasts. So, it's one of the tools we use to just try to help us predict where we feel the Enterprise Fund is going to be at any given time, so -- so, this is the output of the Enterprise Fund rate model. This is a shot of the first five years. This data you have also had a look at when you saw the CFP graph about a month and a half ago when Finance presented that to you. You can see that we have a fairly steep spending curve that we are on right now. Certainly through 2017, 2018 and, then, that curve tends to flatten out or our costs become a little more baseline. Now I'm going to show you a full ten year model. You can Meridian City Council Workshop May 9, 2017 Page 32 of 63 see a challenge starts to develop in that second half of the model. So, if I split that model into two, it's really the second half of the model that we are going to kind of focus on going forward at this point. Out there in 2027 that represents about a 16 million dollar gap in funding. So, that's really the thing that I think going forward we are going to want to try to develop a strategy around . This line that you're looking at here represents the undesignated ending fund balance of the Enterprise Fund. That simply means that we have already factored in our ten million dollar reserve here, so when you look at this and if you see the ending fund balance at five million dollars, the ending fund cash balance is really 15 million. That's all that's telling you, so -- so, this is just another way to look at the data. Sort of a graphical here. Same ten year period. Just kind of showing you from a spending profile. The blue shading just represents revenue. Shows what we would expect. Revenues relatively stable. The tan lines here -- the tan shading is, essentially, our spend and curves, peaks and valleys there, so -- and you will see that we -- we have additional challenges in that second half of the ten year period going forward. So, what is really all this telling us? Well, again, we feel pretty comfortable where we are right now for the first five years of this forecast. We feel like the save-spend strategy that we have employed for a long time now is working. We have built the balance up in the funds. We are in a period right now of pretty aggressive spending. That stops in a couple of years and our spending profile becomes a little flatter. The challenge, if there is one, is out there in that second five years of forecast and that's where we -- that's where we feel we need to focus our attention going forwa rd. Another thing to note that EPA fee expires in 2024. So, as you see that fund balance kind of tail off there, that's also that same time period there where we -- we lose that additional EPA funding, so -- so challengers for the forecast. Just a couple of things to mention here as I have kind of talked about this a little bit, but economic conditions can change. In fact, we would expect that they do. We may enter a period of economic slow down. That changes our growth projections. Fluctuation in regulations occur. Federal and state requirements might change. We know we will have another permit cycle as we get close to the end of this forecast period where we will have to -- have to deal with additional changes in regulations. Our assumptions that we use can change. In fact, growth projections are a prime example of that. Todd mentioned that the Finance Department, Public Works Department, Community Development, got together a bout seven months ago to go through what we term the growth summit. That was to try to come up with standard growth projections that the entire city can use going forward. That changed our assumptions in the model when we finally agreed on the final numbers on that, so -- and, of course, technology in process continues to evolve. It will always change, especially in our wastewater treatment plant. How we process the water. The science behind that is a constant evolution and we don't know what those things are going to do from a finance perspective, so -- so, what does all that mean? We are not recommending rates and fees at this time. As I mentioned, we are really just trying to start the dialogue with you and indicate that we think we need to start looking at that second half of our ten year forecast. So, what we would really like to do is we would like to take time and develop a Meridian City Council Workshop May 9, 2017 Page 33 of 63 strategy to address that funding challenge. We would like to come back to you in three or four months, toward the end of the fiscal year and present some recommendations to you regarding what does that look like and how do we address that issue. Does that involve rate increases again. Do we sunset that EPA fee. These are things that we can look at and model out for you and provide you data to make good -- a good educated decision on -- on how to -- how to address that going forward, so -- so with that I will stand for questions. De Weerd: Thank you, Alex. Council, any questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Alex, what is your best guess on the future capital expenditures that are enhanced capacity related versus non-enhanced capacity? Freitag: Madam Mayor, Members of the Council, Councilman Borton, if I understand your question correctly, are you trying to get at -- of that capital spending over the next ten years what portion of it is growth based versus non- growth based? Borton: Yes. Freitag: Essentially? Borton: Yes. Freitag: Okay. It's a great question. In our ten year period -- in this first five year period that we are looking at right now, most of our capital expenditures are heavily weighted towards the capacity side of that equation. Well over half I would say. In the second five years of that forecast period the regulatory commitments become a little bit more pronounced on that . So, not to mistake, in the entire ten year period we have commitments for both growth and regulation. Borton: True. Freitag: But the picture does change. So, in that first -- in the five year period we are in shall we say now, capacity heavy, second five year period regulatory heavy. De Weerd: So, Alex, I guess I'd put a third category in there in terms of -- first you have growth, regulatory, and, then, replacement. Freitag: Yes. Meridian City Council Workshop May 9, 2017 Page 34 of 63 De Weerd: Or, you know, due to depreciation, maintenance, those kind of things. So, you actually have three areas. The regulatory is related to existing and new growth. So, it's -- it's kind of neutral in that, but -- Freitag: Madam Mayor, correct. Yes. I would agree. I would say from -- from a rate and assessment fee perspective, if we are -- if we are thinking in terms of making sure that we get the revenue and the expense in the right bucket, if you will, we think of growth and assessments together and, then, everything else really ends up falling on the back of the ratepayer. So, yes, you're absolutely correct. De Weerd: Would be the regulatory. Freitag: Correct. De Weerd: Because it doesn't matter if you're growing or not. Freitag: Yeah. Regulatory, replacement, optimization, any of those kinds of things. Sure. De Weerd: Other questions? Borton: Yes. Madam Mayor? De Weerd: Yes, Mr. Borton. Borton: Maybe a question for Todd. Maybe for you. But in our monthly report -- and I think I e-mailed you about this, Todd, but there -- we used to have a line item that referenced depreciation reserves in the Enterprise Fund and that's no longer set out individually, so can either one of you refresh our recollection as to where that -- Freitag: Madam Mayor, Members of the Council, Councilman Borton, I actually think I will let Todd field that one, only because I think he will be able to answer the question a little clearer than I could on that. Borton: Okay. Thank you. Freitag: Sorry. Lavoie: Madam Mayor, Councilman Borton, you're correct. The reports say you had submitted to you -- just recently changed this last month where it went from 15 -- or 13.5 million to ten million dollars on your reserves I believe is what you're referring to? Meridian City Council Workshop May 9, 2017 Page 35 of 63 Borton: Madam Mayor. It was -- it had split out emergency reserves, depreciation, and a third one that escaped me. Lavoie: That is correct. So, we have made that change this past month over month, playing catch up. I believe I sent -- I believe we researched it and it was a December 2015 decision -- Borton: Right. Lavoie: -- that was in conjunction with Council that we would change it from 13.5 to the ten million dollar reserve as stated. So, the monthly reports were updated, you know, I guess in -- in lieu of that decision the Finance Department in error did -- updated their reports to recognize that decision 2015. Borton: Madam Mayor? So, did the amount change or did the -- the bifurcated reserves all get squished into one category? Freitag: The reserve amount did change, Councilman, yeah. So, we were sitting at -- I think the number was 17 million reserves and we went to ten million. Borton: Okay. Freitag: So, what that -- that consisted of a million in emergency reserves and about nine million operation reserves, if I remember correctly. Borton: Okay. Okay. De Weerd: That's the technical term. Borton: Okay. So, the -- Madam Mayor, the -- and I apologize if I'm repeating stuff from 2015, but the difference -- that change in the reserves was expended on capital projects? Freitag: Yes. Borton: Okay. Thanks. Thank you. De Weerd: Any other questions? Bird: Good job. De Weerd: Thank you, Alex. Freitag: Thank you very much. Meridian City Council Workshop May 9, 2017 Page 36 of 63 E. Public Works: Invitation to Public Works Week De Weerd: Okay. Our next item is Susie Dierdorf. Hi, Susie. Thank you for joining us. Dierdorf: Madam Mayor, Members of the Council, I'm here to bring the fun back. I get to conclude the fun. De Weerd: Thank you. Dierdorf: We appreciate the Council's support of Public Works Week in the past years' events and we would like to encourage your participation this year. This year our theme is Public Works Connects Us. So, I'm here to formally invite each one of you to participate in the 9th Annual Public Works Week events. As you know, events of this magnitude don't happen by themselves . This is the committee this year that is helping to plan all the events. This is just the committee. It doesn't include all of Public Works and all of the vendors and consultants that help make this happen . The Public Works Week is a series of events designed to educate the public and our citizens and even our staff and the community about what Public Works does. So, this is the timeline of the things that are going to happen this year and I'm going to explain a few of them in detail. We first pick up our week with the Poop Scoot. We start on Saturday, June 3rd, at 8:30. Registration starting at 7:30 a.m. There is no entry fee for this fun event where everybody gets to move, except for a non-perishable food donation to the Meridian Food Bank. We have a trophy created for us by our wonderful st aff at wastewater for the winner and we have generous prizes thanks to some of our Public Works Week sponsors. We have also got a wastewater tour available at the end of the race if you're interested. We do have one challenge this year. Due to some construction in some of the parks that we usually have as part of our route, we have had to step back and find a new route. So, we are still in the process of that. So, we will have a new starting location. Will have a new starting -- a new route. It should still end up at the wastewater plant. But we are in the works right now trying to find that new location and so we will keep you updated. The website will be updated with that information as it becomes available. Next is our exciting Go With The Flow tour. That's on Wednesday, the 7th. It starts at 5:30. I know Councilman Palmer joined us last year and Councilman Milam has joined in years past. The bus fills up quickly, so if you do want to participate this year we have a new route , so there will be different things to see. We have got the always popular water tower spot. We have got the new state-of-the-art water treatment facility at our Well 27 and upgraded lift station at - - at the South Black Cat lift station and we always finish at the ever-expanding wastewater plant. This behind-the-scenes tour of the city infrastructure is always well received by the attendees. We get rave reviews and high praises for all of the city and for the staff at this event. And, finally, our cornerstone event, the Expo. We take over the City Hall plaza. This year we have over 15 participants and consultants, in addition to our Public Works Divisions. This is the largest Meridian City Council Workshop May 9, 2017 Page 37 of 63 number so far in our nine years of having these events. The fun and educational activities are for adults and kids and they help you learn about what Public Works does. We have got the big trucks and the heavy equipment for those fans. We have got the hands-on displays for the people who like to learn by doing. We have got many heavy equipment there and we have got the learning tour. You get a chance to learn the building permit process and thanks to Home Depot and their ever popular birdhouse event. And if you need an incentive to come, we have free hotdogs and popcorn. In addition to the educational components of Public Works Week, thanks to our generous Public Works Week sponsors and their donations, we also are able to support several of our local Meridian Community needs. Usually we end up sponsoring the Meridian Food Bank . This year we are also going to contribute to the parks care to share scholarship program and, again, this year we are going to donate to the community recycling fund. So, I'd like to join -- ask you to join us at the Meridian Public Works Week as Public Works Connects Us. And with that I will stand for questions. De Weerd: Thank you, Susie. Council, any questions? Cavener: Looking forward to it. De Weerd: It's a great event and, you know, I think that I -- we recognize a lot of work goes into that. But I believe that the community really appreciates the opportunity to see what goes on under the ground and if you can't see it that doesn't mean it's not there and it's not working. Usually when it's not working it's above the ground, but I think -- I have heard a lot of public comments about the pride that our -- our employees exhibit and the knowledge and -- and the comfort that gives their citizens to know that they are being well taken care of in all of their needs and the environmental stewardship is -- is reassuring as well. So, it goes a long way. It may be a lot of work, but when something does go wrong you have people that already believe in you and give you the benefit of the doubt . So, this is a great program. So, thank you for all that is done. Dierdorf: Thank you. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Well, these are all really wonderful fun event s and the Go With The Flow tour is awesome. So, my son just was -- he's a third grader and we were here last week for at the City Hall tour and we had some -- you know, we had some Public Works talking to us and, then, they went back and they created a -- they had a questionnaire and it talked about their field trip and so what -- what would you like your next field trip to be and his said he wanted to see the sewage center and he drew a picture of it. That's what he called it. So, I know when we Meridian City Council Workshop May 9, 2017 Page 38 of 63 did the expansion that we would talk -- there was talks about tours with a school- age children. Are you doing anything like that, scheduled with the school district? Dierdorf: We currently I don't have scheduled tours, but anybody who wants to go do a tour just needs to call our wastewater resource recovery facility and they can schedule a tour and they give probably half a dozen a month or more. That's just people saying we would like to see what you do. Milam: Thank you. Dierdorf: So, if the school wants to -- to go out there they can definitely call to arrange that. It's under construction right now, so it's a little harder to get around and hard hats and safety boots and things like that are required. Milam: So, maybe next year, but -- Dierdorf: Maybe next year might be better. De Weerd: I think we are constantly in a state of construction. Dierdorf: We are. The ever expanding wastewater plant. Milam: Anyway -- yeah. Kudos to your team. Dierdorf: Thank you. Milam: Thank you. De Weerd: Okay. Well, thank you so much for the invitation and definitely will -- I won't be at your running event, but -- we will be there. Dierdorf: Thank you. Milam: Thank you. Robert. Simison: Thank you, Madam Mayor, Members of the Council. I have been threatening Kyle Radek for all year that I'm there to de-thrown him in the Poop Scoop, so as we are getting a couple weeks closer I'm going to have to pick up my pace if I'm going to do that, but -- I like that they put it at the front of the week, instead of the back of the week on the Friday. So, that's good. De Weerd: I think someone actually did beat Kyle. Who was that? Do you recall? Austin Petersen. Okay. So, there is an opportunity and I hate to use this word as it relates to Public Works, but he was dethroned before. Wah. Wah. Wah. Meridian City Council Workshop May 9, 2017 Page 39 of 63 G. Mayor’s Office: Budget Amendments 1. State of the City Not-to-Exceed $10,447 2. Mayor’s Walking Club Not-to-Exceed $4,250 Simison: Madam Mayor, Council, before you you have two -- two amendments. I just talked to them both, if that's okay, since they both are really the same type of amendments. These are amendments which are from funds which are sponsorship funds which have been raised to support the Mayor's State of the City, as well as the Mayor's Walking Club specifically. Both of these amendments are budget neutral and they do go to support the events , activities, and programs that are taking place in the Mayor's office, ranging from the youth scholarships, which you will see the winners for that here in a couple weeks. They supported the MYAC travel costs. The chamber sponsorship, which I know Councilman Palmer was able to represent the city in that group for those purposes. We have some communications expenses to help improve our communications here at the city in the electronics area. The Walking Club. Do The Right. Banners for the Mayor's Youth Farmers Market, so we can put them up on Main Street in Meridian to help draw attention to that, supporting that activity. Traffic box art wrap. And the last Gowan Thunder on this list. We are hopeful that we will get some more information about a city sponsorship for Gowan Thunder. This will be -- help to offset that cost if the City Council wishes to sponsor that event as well from that standpoint. So, with that I would be happy to answer any specific questions you may have about these amendments. De Weerd: Any questions from Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Seeing none, I move that we approve the budget amendment for the State of the City not to exceed 10,447 dollars for the Mayor's office. Milam: Second. De Weerd: I have a motion and a second to approve Item 8-G-1. Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council Workshop May 9, 2017 Page 40 of 63 Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve the Mayor's Walking Club not to exceed 4,250 dollars for the Mayor's office. Milam: Second. De Weerd: I have a motion and a second to approve Item 8 -G-2. Any questions or discussion? Mr. Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Simison: Thank you. H. Mayor’s Office: Citizen Notification for Public Hearings De Weerd: Thank you. Item 8-H is also -- you will be kicking this off? And I know we have a couple of others that will join you. Simison: That is correct, Madam Mayor, Members of the Council. I'm here to bring up a topic which -- De Weerd: Thank you. Simison: -- I know you all have had some comments from in the public in the past. There was -- at some of the public hearings we have been doing. So, what we are here to do is we are here to talk about the noticing of public hearings. As I mentioned, you have heard some comments about this, whether it's people saying they haven't seen a letter or a postcard, they might live outside the noticing area. Maybe the sign wasn't -- the sign on the property wasn't a good location. They don't receive the newspaper, so they don't see it, with Meridian Press being our paper of record. So, Caleb -- we put together a group that included the clerk's office, planning and Mayor's office to discuss some -- some ideas to try to help improve our noticing requirement. So, we are going to talk about a pilot program, but we are first going to have Caleb come up and discuss our current noticing requirements, processes. I will talk a little bit about what we are proposing and, then, C.Jay will walk you through an a ctual example. So, with that I will turn it over to Caleb. Meridian City Council Workshop May 9, 2017 Page 41 of 63 Hood: Madam Mayor, Members of Council, so I'm here, as Robert just mentioned, to give you a little bit of the background on what we currently do to notice development applications. This is all -- it can be found if you want to follow along. It's a Meridian City Code, Title 11, 5-A-6 has all of our public hearing noticing requirements. So, the first part of that is we require applicants -- or potential applicants to hold a neighborhood meeting with all the property owners that are within the 300 feet of external boundary of the property. They need to invite those neighbors to a meeting. We don't dictate where that meeting -- it doesn't have to be held at City Hall o r a school or a church nearby, but we do encourage them to hold it near -- it could be even on site. Wintertime that makes it a little bit more interesting, but, again, we -- they have to send out a letter -- prepare a letter basically inviting property o wners within 300 feet to meet up with them at a time and a place to discuss their project. That notice has to be two those property owners, again, no sooner than five days before that meeting. After the meeting they can't submit an application back to us any sooner than five days. The intent there is that they have heard the neighbors and maybe they make some changes to their plan. So, you can't just hold it one night and submit it the next morning. The idea is you got to think about any comments you m ay have received. So, that's the first -- the first process are a neighborhood meeting. That does expire four months after that meeting, so if you have a neighborhood meeting in January and you want to submit now, you would have to have another one, so they do expire as well. Once the application is submitted we work with the clerk to send the postcards to those same 300 feet of -- the property owners within 300 feet of the property. We provide the project description and a list of those property owners to the clerk and, then, the clerk works their magic and, you know, gets all the -- the postcard formatted and mail merges that and sends those out. Typically those go out about 20 days before hearing. Per hour ordinance it has to be at least 15 days. B ut the clerk's usually ahead of that curve a little bit and 20 or 25 days is kind of more typical. We do have in our ordinance a requirement to notice for heavy industry and cell towers a thousand feet. So, those two uses we do go a greater distance than the 300 feet and, then, there is a discretion of the director for any application to notice additional properties. The one time we have used that is when the gravel pit on Overland near the freeway -- when that application -- we use that and we noticed further than the 300 for that. But we use that pretty sparingly and don't -- we typically just use the 300 foot for the postcard or radius notice. And, then, regarding the newspapers -- or the -- excuse me -- the four-by-four signs, at least ten days before the hearing the applicant has to post a four foot by four foot public hearing notice sign. We have specs on how big each of the letters need to be and what they need to say. Time. Date. Location. General project description. And that needs to be placed on each roadway adjacent to their -- the project. So, if you have four streets, you're on a corner with internal streets, you would put them on your property, but any -- near any roadway adjacent to your project. Newspaper notice. Kind of the same thing. I will just note this is the only form of notice that the state requires us to do, so everything that I have Meridian City Council Workshop May 9, 2017 Page 42 of 63 already told you about is in addition to , you know, us trying to be more transparent and get the word out. It is -- it's not optional, because it's adopted in our code, but we have chosen to implement those things. So, the newspaper notice, again, is consistent with the Local Land Use Planning Act. At least 15 days prior to the hearing they have to publish in our newspaper and as Robert mentioned that's the Idaho Press Tribune Meridian Press. So -- and, then, we also have it on our website. So, we are trying to get more and more people -- direct them to our website and the clerk through searchable documents. You can get -- see the application, review all the site plans, get the staff reports, once those are already. So, there is a couple of different ways you can access that information through the projects tab or the hearing tab, depending on when you actually inquire about a project. And, then, the clerk also does a transmittal to all the political subdivisions. So, the school district, ACHD, ITD, utilities, irrigation companies, health department, all get a transmittal as well. So, that's pretty much our current process. Oh, I did want to also let you know we do have alternative forms of notice that we use occasionally. When we do a larger project and more than 200 people are required to receive the notice, there's an alternative form that we can use, we don't have to, but say there is a thousand postcards that need to go out and we are like, eh, that's too many, we can do a PSA, public service announcement, and do an additional notice in the newspaper and that satisfies the -- it's in lieu of sending out the postcard. Again, we don't use that very often, but sometimes we have done comp plan amendments or large annexations that we initiate where it's kind of -- if you remember last year we had like ACHD properties here and there. Well, you hit 50 at each one and they were kind of a cleanup and so we used that this last year when we did some of the enclave cleanup annexations. Moving right along. So, I just want to show this to you. This is all of the development applications that you can submit to planning. There are 14 types of public hearings. The process I just mentioned to you, those are highlighted in yellow. Again, there is 14 under that process column that require that public hearing process. Just quickly we have administrative level applications, which don't require a public hearing. We have public hearings and we have public meeting, which is, essentially, the same thing, it's just not a noticed public hearing and, typically, there is not an opportunity to provide public input, so -- to take public testimony, but that's at the discretion of the Mayor and Council. So, a few of them are PMs. Again, you will notice a final plat, it's not a public hearing, but we can take notice on that, but we don't notice final plats, just as an example. The othe r thing I want to point out on this slide is of those 14 one of them you don't get and that is a conditional use permit and that would be for just a standalone conditional use permit. When -- let's say you want a conditional use permit for a daycare, but you also have a subdivision to go along with that, you do hear that. But if it's just a daycare, that just goes to the Planning and Zoning Commission. So, not to get to the punch line, but the solution that we kind of developed that Robert's going to kind of outline and C.Jay is going to kind of put some more details on, these are the 14 application types we propose to use . Some of them, quite honestly, people are -- probably don't care, but it was easier just to say all public hearings do it the same Meridian City Council Workshop May 9, 2017 Page 43 of 63 way. Get in the processor, rather than have an exception to the rule and say don't -- don't notice for vacations of public utilities, although no one ever comes to testify about that. We would just notice it on Nextdoor, like Robert is going to explain to you, rather than have, again, the exception to the rule. Public hearing. Raise it Nextdoor. So, with that, that is my portion and I will turn it back over, unless there is any questions. Simison: So, what -- what Caleb alluded to -- and I'm -- I'm sure you all read your packet, so you already read the memo, so you knew the punch line was coming anyways. But what we are proposing as a pilot project -- and by that I'm going to -- from my standpoint the UDC is planning, but they are recommending we are not going to change the UDC at this point in time to try something new, because it's really a new edition and they would probably even recommend even long term that some of these don't even get change d into the UDC for a couple various reasons. But what we are recommending is a pilot project that has three changes to the current process. The first is posting to Nextdoor. The second would be to e-mail -- e-mail the postcard to the HOA association, whether it be their property management company or address on file. And, then, a revision to the postcard language that will hopefully -- A, it modernizes it a little bit. We still have facts -- facts on there -- on the postcard, as well as information about their responsibilities as the people getting the card to a certain extent. So, with that I'm going to launch into the first -- the first one, which is Nextdoor. So, what we are proposing is create a pilot project for six months. The reality is the conversation is already occurring on Nextdoor about many projects. If it's something the neighbors are concerned about, they are already talking about it on Nextdoor. So, it makes sense to a certain point to have that. That's what Nextdoor is -- is really set up to do. You know, it's a great way for neighbors to communicate with each other about things going on . When I first -- the first draft of the memo I wrote for the Mayor I had a number of 15,100 people were on Nextdoor. Over the three weeks before it got in front of you we had 1,500 more people in the community sign up on Nextdoor. So, people are continuing to go that -- that direction, so there is now 16,000 users. It's also great, because the information can exist in a stagnant location on Nextdoor to enable it to be easily found by others. So, what we would propose doing is creating a post using the project postcard that we will talk about and, then, a link to the application on Nextdoor. We would share it to all the HOA groups within the project square mile, using the arterial roadways that define that. When that would vary is if -- when we talk about the 300 square foot radius , so let's just put a project right on a corner and let's say a home in all three corners of the 300 square foot radius are the ones that are notified and they are all in HOAs that are identifiable on Nextdoor as a group, we would also notice every -- all those groups from there. Not the entire per square mile, just those specific groups from that standpoint. But we are really talking about a square mile notification or HOA notification on Nextdoor. The one house in that area would hit. And in that context we would not take public comments on those. So, we would have the ability to lock it down. It is just providing the information and the link to the application. But there Meridian City Council Workshop May 9, 2017 Page 44 of 63 will not be public comments at that location . It does not mean that there will not be community comments that are -- could be started a thread on Nextdoor, but that is -- as I mentioned, that's already occurring now, because it's not uncommon for -- if an HOA gets these notices now I'm seeing more of them -- more of them posted on Nextdoor by the management association, which is starting a conversation. So, with that I will go ahead and pause in case anybody has any comments about that specific item. C.Jay will walk through kind of what that looks like in a second. De Weerd: I think the nice part about putting it on Nextdoor is you can also link it to the -- the application. So, if someone else puts on a post, they can almost go in and grab that and put it out there, which is one extra step of getting them the information they need. Any questions on this one? Okay. Simison: All right. The second one is to notify the HOA representative via mail, e-mail when possible. So, this is just a screenshot. The Klamath Basin Homeowners Association that's available on the Secretary of State's website. That is one place that we would automatically go to to look and see what is on file. We would also envision working with Jodi in the Mayor's office for -- if she knows -- or has the list of property managers, associations, and who they represent. The clerk's office would have that information, so if they -- when they go on Nextdoor and they see the HOA, that they, too, could easily identify that and get it to the property management association, because not everybody is in the Secretary of State's website. It's hit and miss. But it's one easy way to do that. This does require staff to identify the HOA, you know, and in addition to this our Information Technology Department is working on making improvements to our HOA database to where it's -- it's going to be moved into a web-based system that's a little bit more dynamic than what has been in the form of GIS from that standpoint. So, would allow more access and different access to information if we are able to keep that up to date. HOAs are always changing with the people. That is the -- that is the challenging part with this one, even if we go and get them all one day and we think we got a great contact, it could be gone by next year when we go to do a notice. So, this one we will do our best. Any questions about that? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Robert, just for clarification, you're doing this in addition to the regular mailings. This isn't replacing the traditional -- Simison: Correct. Cavener: Okay. Thank you. Meridian City Council Workshop May 9, 2017 Page 45 of 63 Simison: And, of course, it's our hope that the appropriate person from the property management company or the HOA person on record or the president, they do something with this information, but at least we have notified someone with authority within the HOA if we have the ability. So, the third item is the pilot - - is the postcard revision and for this one we are really looking at the -- in this case the second paragraph and the last little line. So, as I mentioned, we updated to include e-mail testimony versus facts and, you know, hopefully, that will get more people that -- when they read this they won't just go on talk on Nextdoor that they want to do something that they will e-mail their comments in proactively. Put in the hyperlink directly to the application and, then, the other part is the last line we say applications are subject to change throughout the public hearing process and it's incumbent on those who are interested to follow the process in person, online, or by contacting city staff. You know, that is in response to something where someone said, well, I saw it at this point in time and it was fine and, then, it changed. This may not capture that all, but at least it's a start to try to let people know, you know, the process can change and make that part clear. So, with that I will see if you have any questions about this item. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, Robert, I think this is fantastic. I know a lot of effort has gone into this. We have had a lot of concern from the public. I love this idea. Really glad that we are moving forward so quickly on getting a change done. My only thought on this -- this particular piece here would be -- especially if this is going to be mass shared probably several times on Nextdoor, that we put the -- change the language -- I mean to us it's like, okay, you know, we know what a C-G zoning is and the CUP, but, actually, break that down and -- so that people have a little bit more of an understanding -- not necessarily a definition, but just not using the acronyms and using the words. Simison: Madam Mayor, Council Member Milam, I'm going to turn that over to others who -- I know the biggest issue is the size of the postcard. I had a hard time getting what little word changes on it that we are suggesting, so if we need to look at more explanation I think that's another question about no longer being postcards and probably going to letters of some sort. That would be my guess, but I'm going to let the clerk's office speak to the point, either now or when he comes up in a second. Or Caleb. Hood: Madam Mayor, Council Woman Milam, this is just an example. Charlie Sheen I don't think has ever applied in the City of Meridian and we typically do -- for C-G we do typically put in -- parenthetically we do put general retail and service commercial district or at least general retail and service district. So, this - - this isn't exactly -- and you do see we do put in their conditional use permit after CUP. So, we do try to make it so most people can understand just if you read Meridian City Council Workshop May 9, 2017 Page 46 of 63 this and don't go to the application itself, but we don't define, like you said, what that means. I don't if that helps anybody. C-G, general retail and service commercial, I know what that means, but you really don't. It's not intuitive. It's a commercial zone. But we don't say commercial zone, because that's not it's -- Milam: A commercial zone is C-Z. Hood: Yeah. So, we do -- again, typically we do have in parenthesis after each zone the name of what that zone is. Milam: That's all I'm asking. Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Maybe in light of Councilman Milam's point, the only other piece that I would like to see is some call to action to testifying. So, how to testify as either above the directions, maybe bolded. I think by and large people get stuff in their mail and it's a quick glance and maybe they look at it, maybe they don't. So, an easy identifiable way to come and testify to me would be a nice addition. Just my two cents. But I agree with Council Woman Milam, this is a good step in the right direction. Coles: Madam Mayor, Council Member, Council Member Cavener, I don't know on -- so, this is a sample of -- of Nextdoor that we are looking at right there. I don't know that on Nextdoor you can bold items. I think it's just straight text as far as my understanding goes in terms of its functionality. On the postcard I can bring up a -- a copy of the postcard that we send out, which is very similar to what we are putting on Nextdoor. De Weerd: Okay. Any other questions or comments on this? Okay. Coles: Here is what the front of the postcard looks like. You can see that we do bold some -- some items that -- that take place there on the front of the postcard. The back of the postcard has a vicinity map and, then, language similar to what the Nextdoor post is. We don't have it currently bolded on the postcard, but that's an easy change. We use Microsoft Publisher to create the postcards and we could bold those items if that is a direction we would like to go to that create action and make it easy for the eyes to see. Continuing on what our process would be here. Should we go forward with the Nextdoor posting, which I believe we are going to, is -- I have shortened some of the steps here, because I have prepared for the meetings. You don't have to see where everything is located in our folders internally, but here is what Nextdoor looks like internally as we create posts. So, what we would do in the clerk's office is we would take that postcard that you just saw a sample of there, we would create the post here. I would take Meridian City Council Workshop May 9, 2017 Page 47 of 63 the language from that postcard. Let me -- let me get that. We would drop it in -- drop it in here, which has the notice of public -- notice is hereby given. Has a description of the project here as it is given to us from the planning division and, then, we have down here again those -- those wishing to testify and that language that we were just speaking about. I would then -- as the application has been uploaded at this point already to searchable documents, I would go in and grab that link unique to the application specifically and I would drop it in right here and I selected the -- it looks like the project is actually coming up. It's the -- the Bannock Ridge Subdivision project, which will be coming before -- I think Planning and Zoning Commission on their next meeting. Up here at the subject line we would input City of Meridian notice of hearing and, then, this is where the fun is for Nextdoor. We would open up the neighborhood selection. So, to give you a sense of the maps that we look at to generate where we send the postcards out to them -- I'm going to show you two. One is a vicinity map. This is what actually goes on a postcard that is mailed out. What you see here is the subject property that will be under discussion and review. The other map I'm going to show you is the map of a 300 foot radius. These are the property owners that live within 300 feet of the subject property that would receive the mailing of the postcard about this project. Give you an idea of what that is for this specific project. The mailing is 65 -- 64 properties or property owners that would get that for this specific project. So, using this map and the 300 foot map we were just looking at and going to Nextdoor and it's at the Locust Grove and Victory. So, right in here. So, the affected property right there. Looks like it's in the Meridian Greens Subdivision. So, that's the subdivision you would select. Then, again, continuing to look at the properties, we actually cross over Victory Road into the south there. So, I'm going to select that subdivision. And, then, this subdivision, because there was a few properties right here, but you can see it selects the entire subdivision. It's not property specific. It's a subdivision. And, then, continue with the square mile that was closest , which is Los Alamitos and, then, again, that crosses over Locust Grove and, then, Sportsman Point. So, that square mile, plus other affected properties and, then, we have grabbed those subdivisions wholly. So, we had a mailing that was going to go out to 64, 65 property owners. Sending this particular Nextdoor post out we are looking at almost 2,000 -- 1,800 residents that would receive this. So, you can see the benefit of Nextdoor that way. I'm actually -- we are going to close the replies here, as Robert said. We would not accept any public comment or replies on this post and we direct individuals how to -- to reply or provide comment to our e-mail address or written testimony to our off ice. I'm also not actually going to post the message, because, then, it would go out, but that is the process that we would use to create a Nextdoor post. Simison: So, with that I think that concludes at least the presentation of the three items. I did tell Caleb I would save this, so he didn't have to. We don't know what the impacts of this are going to be to staff time. You know, at least in the Planning Department. If you notify 1,800 people are we going to have 1,800 people, then, call Planning and Zoning and say what's going on with this project? Meridian City Council Workshop May 9, 2017 Page 48 of 63 So, that's part of the reason why we are doing this as a pilot project. We can see how beneficial it is. Maybe we are overshooting with our notification and we need to undershoot to bring it down. You know, if the calls are just coming in, they are really not people that know -- understand. So, we -- we try this for six months, we see how it goes, see what the impacts are and maybe it's -- maybe it answers all their questions and it reduces staff time. You know, we don't know the answer to that question. But we are not recommending making changes to the radius notice of mailed postcards at this time. Technology seem to be a way a lot of people are getting it and, you know, we think this is the best way to proceed forward at this time. I will be happy to answer any questions you have. De Weerd: Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Robert, it sounds like you and the team have put a lot of thought into this. I'm just curious if you can share what's a scenario in which we wouldn't want to continue doing this after six months? The staffing issue I think that can be addressed, but I'm just -- Simison: Madam Mayor, Councilman Cavener, I think that's part of it, you know. If it comes to the point where community development is just spending all their time answering phone calls from people and if Council doesn't want to give them a new staff member to do that, to answer phone calls from people, those are the type of questions I think that would be to ask. There is also I think some -- we have talked about some -- maybe some unintended consequences to this process. Missing people. You know, expectations of people. It is a manual process. If we are -- if it's -- for whatever reason and purpose this -- while it seems very intuitive, maybe we are making a lot of manual mistakes and it's not worth it from that standpoint. Those might be some things. I would hope that we have the ability and capability, but you obviously see not everybody is on Nextdoor. Not everybody has a Nextdoor account. You know, this maybe a way to address this, but when it's all said and done maybe the true answer is just expanding the radius to 500 feet versus -- or a thousand feet to get to the heart of the issue from that standpoint. So, I think those will be the things. But I'm not saying we wouldn't still use Nextdoor, but maybe we don't do it the same way. Cavener: Madam Mayor? De Weerd: That time is really an opportunity to work out the kinks and see how well it's functioning and even if Nextdoor still is out there, we think it's going to be -- it's been well used -- certainly in our area, but it's also something that is external that we don't control. Meridian City Council Workshop May 9, 2017 Page 49 of 63 Cavener: Madam Mayor, follow up? De Weerd: Uh-huh. Cavener: In light of this, Robert or Madam Mayor, for the team, I recognize the six month pilot. Is it your intention to come back to us in six months? Is it the intention to come back in three months and give us an update as to how things are progressing? Can you shine some light on it as far as logistics? Simison: Madam Mayor, Councilman Cavener, I don't think that we -- I think that we will see how it's going. If we see a big problem right away you will probably find out. I think that you all should be the best judge of that to a certain extent by what you are seeing or hearing from the community in testifying. You know, if we continually hear from people that they weren't notified, that they didn't see things, you know, I -- we all get Nextdoor. There is some things on Nextdoor I look at and some I don't. So, this may or may not be the solution, but I think at a minimum we -- we would have some sort of an update at that point in time. De Weerd: I think if we are going to say it's a six month pilot project you will -- you will get some kind of an update in six months. Nary: Madam Mayor? Madam Mayor? De Weerd: Mr. Nary. Nary: Yes. Madam Mayor, Members of the Council, Robert didn't mention. Legal is part of this as well and -- and I think this is kind of the best I think we could try to really expand the notice, but we do -- you know, part of the conversation with you today is to understand you're going to have people come in front of you, just like they have been saying about the current state of notice that they get, that they didn't get Nextdoor, they didn't see Nextdoor, they didn't get the notice. Their neighbor did, they didn't. You know, again, we looked at, you know, would this be the solution to expand the radius notice? Well, that's easy. I mean there is some expense to it. It's a lot less staff intensive than -- than this particular is, but someone that's a thousand and one feet away doesn't get the notice, too. I mean it's the same issue. It doesn't change. So, you know, understanding when you have folks in front of you in these public hearings that part of the -- you know, what we try to do on the staff side and what you folks will probably have to do occasionally is educate the public of , well, that -- this -- you know, again, we are trying this. This is a pilot program. This is a courtesy notice. These are things that we are trying to see of a way to get it out there. Like Robert said, we really don't know if this will have a huge impact to staff time or not, but we thought as a group when we were collectively discussing this that this would at least get us a little further down the road in getting the public's attention to projects and at least that issue may not be quite as prevalent for them, Meridian City Council Workshop May 9, 2017 Page 50 of 63 especially since the volume of projects is increasing greatly, we thought this was a good time to try it. De Weerd: Okay. Anything further from Council? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, when we had the most recent project where this seemed to be a lot of the people's complaints, I feel like their complaints that -- that they used the avenue of we didn't get enough notice as their reasoning for wanting a new hearing, when, really, the issue that's addressed with that new sentence that it's incumbent on the interested persons to follow the process through, rather than just go to the neighborhood meeting and assume that what they were told is going to be the final word. As Bill pointed out, no matter how far we expand there is always going to be the next neighbor that didn't get it and so I think this is a good way to still increase getting the word out without , hopefully, increasing a lot of expense through staff time, but I think expansion of noticing wasn't really the issue, it was just a means to try to get a new hearing for that particular situation. I like it. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Robert, if you stated it and I missed it. I apologize. Do we have a start date or a start hearing for this six months? Or C.Jay. Coles: We could -- Madam Mayor, Members of the Council, Council Member Little Roberts, we could start it as soon as next -- the next available hearing. Little Roberts: Great. Thank you. Coles: Okay. Thank you very much. Borton: Madam Mayor, can I -- De Weerd: Yes, Mr. Borton. Borton: -- offer two cents as well? One, thank you very much for following up on this from that last meeting. We can always at least explore doing thi ngs better. I don't know how it would be done, but if there is some means over the course of the next six months to have some outreach to some of the communities over the past year that none have expressed concern I'd love to hear a compilation of the citizens' complaints or concerns with noticing as it applied to them. We heard at Meridian City Council Workshop May 9, 2017 Page 51 of 63 the last one, you know, signs falling down or being obstructed by snow or -- it's just a different approach to hear from the consumer . You know, what should go on a postcard? Right? We -- we think we know what should go on a postcard and we give a whole bunch of text, but to the recipient is that what is going to make them investigate? You know, perhaps not. Perhaps you can cut out half the text, have larger bold or have things in color and make it not look like a government form, but something that might make them inquire further. I would be interested to hear all of those comments. I think we might come up with something that none of us would think about. If we are tryi ng to encourage and incentivize somebody who gets a postcard or drives by a sign to take action -- if they choose not to, they choose not to. But we want to give them the best opportunity to know to look further. There might be some -- some out-of-the-box ways of providing notice, either what goes on a four -by-four sign or how the postcard is laid out that -- that we haven't yet thought about. So, I think all this is great, but it's just a huge opportunity, you know, for the City of Meridian to do some of these things different than everybody else. Maybe the citizens might have some input on that. De Weerd: Caleb. Hood: Thank you, Madam Mayor. Just quickly on -- on that and we are certainly willing to -- at least I am to put together, you know, some of these folks that have contacted me or the Mayor's office complaining about how the process is broken and maybe how it could be better. I do want to just let the Council know some of the things we do are antiquated, but we did just within the past couple of years change the noticing on the four-by-four sign. Before it -- now it says notice of public hearing is the biggest thing. Before it was like -- it was -- I can't even remember what it was like before. But we have flipflopped. Gener ally the same information, but we formatted it differently because we are hearing from people like I'm driving by at 40 miles an hour, I can't see the phone number. So, we made the phone number contact planning bigger and the phone number bigger, kind of stood out more and so we have tweaked it that way. I will also just point out -- and C.Jay wasn't in the clerk's office yet, but two and a half years ago, roughly, we went to the postcard instead of a letter, so you don't even have to open it up. You know, you pick it up and the information is right there, because, again, people were complaining, oh, it says from the City of Meridian, round file it. So, you have made those changes fairly recently, just on a couple of -- not to - - again, not that we can't always improve on that. Borton: Right. Hood: Some of the text we have to -- we have to put on there. Some basic information. But I just wanted to -- we are trying to improve and make it more user friendly and -- and both of those changes at least are fairly recent. That's all. Meridian City Council Workshop May 9, 2017 Page 52 of 63 Borton: That's great. De Weerd: Yeah. Fairly recent within the last half dozen years. Time flies when you're having fun. Yeah, it is a constant evolution of how we can do better. I think this one is using the -- the tools that our neighbors are out there utilizing and so since they are already on them, we are hoping that it will get you a bigger bang for your buck. We haven't gotten a lot of complaints. I think that the -- the recent ones -- they did come with solutions and some ideas and feedback that have been followed up on. So, we will continue to test case this, pilot project, and see if -- if, indeed, along the way it's making an impact. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Doing so we are not codifying that would leave the city vulnerable if we, then, fail to take a particular step that a hearing has to be renoticed -- we don't want to set ourselves up in that regard. I presume this is -- this is above and beyond -- not required by code, so if something, for example, doesn't get posted to Nextdoor it doesn't require an automatic rehearing or -- Nary: Madam Mayor, Members of the Council, the only thing I asked for from the Legal Department side was we not put it in the code. One, we don't know if these platforms will last. We don't know if these are effective. And for that exact reason, Council Member Borton, I didn't want that being -- once we put it in the code we are required to do it and we will miss something, we won't know that, so that was our number one ask, so -- Borton: Okay. De Weerd: Okay. Thank you. Simison: Thank you. I. Clerk’s Office: Paws in the Park Dog Fair Fee Waiver Request De Weerd: 8-I is under our clerk's office. Coles: Just want to get my exercise by coming down here. Madam Mayor, Members of the Council, thank you. If you recall, last fall'ish I came before you as we were updating our dog license agreements with our vendors -- our veterinary vendors that sell dog licenses and we had mentioned that we were toying with the idea of -- of doing a dog fair at Storey Dog Park. Storey Bark Park. Excuse me. That's the official name. And a team of us have worked together to put this event together. During that discussion we talked about -- or Meridian City Council Workshop May 9, 2017 Page 53 of 63 toying with the idea of offering free licenses on that day for dog owners that don't know they need to license their dog or they have failed to license their dog or their license has lapsed and they have yet to renew their license -- in an effort to increase the number of licensed dogs we have in the city. We estimate, with the police department's help, about 17,000 or so dogs within the City of Meridian and if we are lucky we get a quarter of those licensed every year. So, we wanted to - - we want to increase the number of licensed dogs we have within the city, so that the Idaho Humane Society or animal control have that information. Should they pick up a lost dog they can quickly return that dog to their owner. So, working through that idea of having a dog fair to do that on May 20th is when we are having this event -- this dog fair and free dog licensing opportunity. I realize that at that meeting when we talked about -- and toyed with the idea of offering free licenses that we didn't actually get Council's approval to -- on the record to offer free licenses on that day. So, that's why I'm here before you today is to make sure that that sentiment with Council was accurate , that I interpreted that correctly, that Council would like to see this event happen with offering free licenses on that day. I do want to run through a couple of scenarios with you to make sure we understand what we are offering free licenses for. So, it's for spayed and neutered dogs only, which is the sixteen dollar license. That's what are we are offering, the free license for. We did receive a comment from a citizen who became aware of the event and they had already registered their dog and paid the 16 dollar fee to license their dog this year and they were upset about that. So, in thinking about that we thought we could at the event , if you show up to the event and you have already licensed your dog this year, that we can provide from the clerk's office a stamped certificate saying, yes, you actually came to the event on the day of . If you hang onto this stamped certificate and you mail that in with your license next year, we will honor that free -- that free license, because you came to our event. So, we will waive the fee, with Council's approval, next year should they have that certificate, because they showed up to this event. And on that theme, if someone shows up to the event with their spayed and neutered dog, but they haven't brought proof of spayed or neutered, because we need proof that that actually has happened, we would like to offer that same certificate to -- or a version thereof to that dog owner to come to our office, bring that certificate to the clerk's office and redeem their free dog license , because they took the time, brought their dog to show up to the event to -- to receive that license. So, we would like to invite all of you to come out on May 20th at Storey Bark Park for this event. De Weerd: Bring your dogs. Coles: Bring dogs. We have all sorts of fun vendors lined up, both for those that already have dogs and those that might be interested in becoming a dog owner . The Meridian Canine Rescue just recently opened and they will be bringing some of their adoptable dogs for those that may not yet have a dog, but are looking to get a fury companion. So, anyway, we have got a lot of fun vendors lined up for that day. But I will stand for any questions that you might have. Meridian City Council Workshop May 9, 2017 Page 54 of 63 Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: C.Jay, it sounds to me like we are not going to -- we don't need to charge any fees at all for spayed or neutered dogs. If you're going to retroactive ones that are already purchased, why do we even have a -- and if you are going to give them out free -- which I don't have any problem with it. Don't give me wrong. I want to see the dogs registered. But why do we even have a -- a fee if you can have them retroactive, if you -- if you already bought it, you will give us next year's free or -- if you come out there the 20th you're going to get your license free; right? Coles: Correct. Bird: And I'd just give the license -- if you got a spayed or neutered dog, give them a license. Coles: Madam Mayor, Members of the Council, Council Member Bird. So, the -- the intent with this event is to increase the number of licensed dogs that we have with -- within the city. So, it's a one-day only, three hours only event in which we are looking to waive the fee. The intent with retroactively providing the license -- the free license is if someone takes the time to actually come down to the event and they say, oh, darn it, I didn't realize I could have gotten a free license on that day, I have already paid for that license, but I have taken the time to come to this fun dog event. We wanted to make sure that it was fair and equitable to all involved if they took the time to come to the event. That's what -- that was our intention in providing that proposal. De Weerd: Well, you want to build your database, so that every year you have that -- those additional addresses. There is a cost to animal control and these do help offset some of those costs, so it's -- it is just to -- to build the -- the number of licensed dogs. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, I think this is great that you're doing this. I -- I'm sure that everybody's not going to show up, but I hope a lot of people do. On Nextdoor I am overwhelmed by the amount -- I think the number one post is found dogs or lost dogs all day long. Found a dog. Lost a dog. Found a dog. Lost a dog. Probably like 30 a day, which -- just within the people that are posting to my neighborhood. So, hopefully, this will prevent some of that and clean it up , so that we could see more important things, like public hearings is coming up. So, if Meridian City Council Workshop May 9, 2017 Page 55 of 63 somebody comes there to -- and they don't have their -- their space or neuter -- do you have something specific you're going to give them to bring in ? Coles: That is correct. Yes. Milam: Okay. So, anybody can't randomly come and say, oh, I forgot my thing and I went to the park. Coles: Correct. They need to bring -- they need to bring that certificate that we give them, along with the proof of spayed or neutered. Milam: All right. De Weerd: Ms. Holman. Holman: Madam Mayor, Members of the Council, our thoughts were -- with this first year we have a legitimate complaint from a lady that said I just paid for mine. So, I didn't know about this event. Well, this is the first year we have done it. So, I think this first year it is acceptable -- or it's totally understandable to say we have never had this once a day -- one day a year event before, so you can get a free one. I don't know that that's something we would do every year and say -- you know, we could have lots of people that -- what we are trying to do is public outreach, education, get people who have never licensed them before to bring them in for the first time you license your dog, it's free, now we have got you in our database, we can send you reminders every year, all that. But for this first year it was a illegitimate complaint, I didn't even know there was a free event. So, anyhow, that was kind of our thoughts behind that. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I think that we probably have the most four-legged friendly Council in Meridian's history. We are all dog lovers. I appreciate this event. I think it's great that we are trying to grow our licenses by having people bring their dogs to the event. I think it would be a great event whether we did free licenses or not. I appreciate the intent of licensing people for free there. I have to say, I'm with Councilman Bird, if we are going to start creating all sorts of exceptions, then, have it be dog month and everybody can come in and get a license for the month. To try and carve out all these special times and special exceptions I just think that we are going to run into a lot of issues and I appreciate the intent behind it, I just -- I see this becoming a mess. I also think that if this is something that we are planning to do this year, I guarantee the dog -- we know this. The dog community speaks to each other and people are going to say, man, there was this great event in the park and I got Sparky licensed for free and next year everyone is going to say, boy, we can't wait for Paws in the Park, Meridian City Council Workshop May 9, 2017 Page 56 of 63 because we are going to come bring our dog and get them licensed for free. So, just think that -- you know, I always talk about precedent and so if this Council -- whatever we are in favor of supporting now, think about giving something away and nobody gets upset until you take it away, so I think you just need to be prepared for long-term decisions based on what we decide we want to do. I for one support licensing at the event for people who haven't licensed and bring their dogs and that's it. De Weerd: All kinds of opinions. So, we are -- we are looking for direction and I -- I think the conversation is -- is great and I don't know if this is an event that you plan on -- or an opportunity you plan on offering every year or if this is a one - time-only. What it does raise is on our dog park we should have some kind of signage that dogs should be licensed. That will at least allow people to know, oh, I didn't know there was a dog license. So, just -- it kind of -- during the conversation as I -- wow, they are coming to this thing, I don't even know if the dogs within our park are licensed and they should be. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I think this is about the same conversation we had a year ago, some of this stuff reminds me of last year when we were talking about it. But I don't -- I don't mind giving the free license and stuff, but it would be nice to get them registered and everything, but, you know, if I -- if I'm one of the guys that I -- January 1st come in here and purchase a 16 dollar deal and, then, I can read about it in the paper that if I had waited until May 20th I would have got my 16 dollars free, I would think the Mayor's office would get a call real fast, so -- De Weerd: Well, excuse me, it would be from the Mayor. Bird: Yeah. Because you purchased yours. De Weerd: I did. Bird: And so did -- I got a grandson that did, too, so -- anyway I think it's a great idea to get them licensed. Hopefully -- hopefully we can get more than 25 percent licensed in the city. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: C.Jay, this is already out; correct? Milam: Yes, that's what I was going to say. Meridian City Council Workshop May 9, 2017 Page 57 of 63 Bird: Yeah. Borton: The ship has sailed. This -- May 20th we are going free licenses. The big question is afterward you will see what worked and didn't. Just -- it might make sense to not represent this will be the annual event to do free licenses if -- De Weerd: And this was brought up when C.Jay brought this whole program out there, so it's just coming back. Any additional comments? I guess since it is out there I -- I don't know if you're really seeking approval. I guess what would be important to bring back is after this event what was the response and what is your recommendation moving forward. Okay. Any other -- any other takeaways or things that you would like to have brought? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I imagined it as maybe -- if it was something that we -- after a year maybe as having some data as to how many of those people -- if we track who got the free one and how many of them came and paid for the second year, that it may be something that we do every year five years, so that they know they are not going to be able to just get it free every year, as long as the y show up to the event, but that every five years we do it as an attempt to try to get some of the unlicensed ones licensed, especially if it does prove that a lot of those who got the free one, then, did the right thing the next year. De Weerd: All kinds of opportunities to bring information back . Okay. Thank you, C.Jay. Cavener: Madam Mayor? De Weerd: Yes. Cavener: Did we answer the question I think that C.Jay asked. Are we -- are we providing special circumstances for people that have already registered or for people who show up, but don't have the proper documentation. De Weerd: That's a good question. I think you're just saying right here is it's free -- it's free if you come and you bring your receipt. Milam: Madam Mayor? De Weerd: Mrs. Milam. Meridian City Council Workshop May 9, 2017 Page 58 of 63 Milam: I, honestly, don't think a whole lot of people are going to show up in this window of time just to get 16 bucks back that they have spent a few months ago and a few may and I think that that's the Meridian way, I mean I think it's -- I don't think it's a huge deal. I don't think you're talking about a ton of money or a ton of work for anybody and it keeps people happy. It's customer service. I just don't see what the problem -- what the big deal is. We are advertising that. So, first of all, we are not putting out there, hey, if you have already paid for this, come on by and we will -- we will get you for next year. There is going to be a few people that happen to feel like, oh, darn it, I already did this. I don't -- I don't think it's going to be mass numbers. I could be wrong. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: I think by going with the plan that you've already got , that you can, you know, get a free year next year. It's going to give us information. I agree with Councilman Milam, I don't think we are going to have many people do that. For one, I wouldn't think, you know, a lot of people would think it was worth their time. So, either they want to go or they don't and I would say let's go with your plan and bring us some information back. If you get inundated with people that want free licenses, then, plan B for next year. Milam: Do it again. Whatever. Little Roberts: Yeah. Borton: Once you give a dog one free thing -- De Weerd: Once you give a bog a done -- bone. Borton: Two things the dog is going to want a doggie pad, treats -- De Weerd: Oh, my gosh. We can make any subject really -- all kinds of -- Bird: We can take a fine minute subject and make it five hours. Go get her done. Borton: Make it happen. Milam: Good job, C.Jay. Borton: Thank you, C.Jay. Meridian City Council Workshop May 9, 2017 Page 59 of 63 De Weerd: So -- now, wait. Did we have clear direction here? Is this only for the day only and not for those that have existing license or don't bring their proof of spayed or neutered? Bird: Madam Mayor? De Weerd: At least we can make a decision on that. Mr. Bird. Bird: It says in the advertisements, which ha s gone out -- and I have seen out -- free for one year. Please bring receipt or proof of spayed, neuter if applicable. De Weerd: What does that mean? Bird: It means that if you show up and have your -- De Weerd: If applicable. Bird: -- and have your certificate that says the dog is either neutered or spayed, then, you get the license free; is that not right? Coles: The -- Madam Mayor, Members of the Council, Council Member Bird, the receipts -- the intention behind that is not our receipt, it was receipt for having the proof of spayed or neutered. Bird: That's what I mean. From the -- from the veterinary -- Coles: Correct. Bird: -- saying that they have been spayed or neutered. It don't say anything about bringing in your receipt from the city and we will give you back 16 dollars next year. Milam: Right. Coles: That was not -- yeah. That wasn't a scenario -- Bird: And that don't say that, so I would just go with what that says. De Weerd: Yes? Borton: Agree. De Weerd: Okay. So, it's just going to be for the day only. This event -- Coles: Okay. Meridian City Council Workshop May 9, 2017 Page 60 of 63 De Weerd: Okay? Coles: Very good. De Weerd: Thank you. Coles: Thank you. Item 9: Ordinances A. Ordinance No. 17-1727: An Ordinance (H-2016-0102 Firenze Plaza) For Annexation for a Parcel Located in the Southeast One Quarter of the Southeast One Quarter of Section 29, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, as Described in Exhibit A and Annexing Certain Lands and Territory, Situated in Ada County, Idaho and Adjacent and Contiguous to the Corporate Limits of the City of Meridian as Requested by the City of Meridian; Establishing and Determining the Land Use Zoning Classification of Said Lands from RUT to C-C (Community Business District) (16.33 Acres) and R-8 (Medium Density Residential District)(24.05 Acres), in the Meridian City Code; Providing that Copies of this Ordinance Shall be Files with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as Required by Law; And Providing for a Summary of the Ordinance; and providing for a waiver of the reading rules; And Providing an Effective Date. De Weerd: Okay. Item 9-A is ordinance 17-1727. Mr. Clerk, will you, please, read this by title. Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 17-1727, an Ordinance file number H-2016-0102, Firenze Plaza, for annexation for a parcel located in the southeast one quarter of the southeast one quarter of Section 29, Township 3 North, Range 1 East, Boise meridian, Ada county, Idaho, as described in Exhibit A and annexing certain lands and territory, situated in Ada county, Idaho and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning classification of said lands from RUT to C-C, Community Business District, 16.33 acres, and R-8, Medium Density Residential District, 24.05 acres, in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of Meridian City Council Workshop May 9, 2017 Page 61 of 63 the ordinance; and providing for a waiver of the reading rules; and providing an effective date. De Weerd: You have heard -- yeah. Do I have a motion. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 17-1727 with suspension of rules. Bird: Second. De Weerd: I have a motion and a second to approve Item 9-A. If there is no discussion, Mr. Clerk, Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 10: Future Meeting Topics De Weerd: Upcoming events. You have an opportunity for free fishing at Settlers Park, on Thursday, May 11th, from 4:00 to 8:00. The library district has a food truck rally on Saturday, May 13th, from 4:00 to 8;00 at City Hall. And remember every Monday you have Meridian Mondays starting at 6:00 right out there in the plaza. Is there anything further? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Hoping to maybe get a quick update, Steve provided strategic plan update as part of the annual report. I would have liked to have been able to have reviewed this strategic plan via the web portal before his presentation. Do you have an update as to when we will be able to -- to log into that? You shared that we would maybe have access in mid April and April is come and went. Just hoping to have an update. De Weerd: Right. Well, we are still working with the -- the strategic plan, because it hasn't been approved. So, I will be getting an e-mail out tomorrow. We would like -- as we talked on Friday, we don't know how much time we need to schedule for Council to go through the objectives. So, I will be getting the plan Meridian City Council Workshop May 9, 2017 Page 62 of 63 out as it is with all the updates from the directors and ask if they are -- which items we have your feedback and we have some from Councilman Borton and I believe Councilman Palmer. But if you will just give us a better indication of what of those objectives that we will want discussion on, so I even know what directors to have here. What we thought we would do is do the discussion by focus areas and so we may just put those on various City Council meetings by focus areas. We will group the ones that don't have as much discussion and -- and try to do it all in that fashion. So, I will get that out to you and -- but we are waiting to -- to get feedback before staff goes through and does a lot of work on it and get those updates in. So, we want an approved plan before we get in there. Cavener: Madam Mayor, follow up? De Weerd: Yes. Cavener: So, the portal is complete, we just don't have access? De Weerd: It's not complete. It still has some updates to do. Cavener: Okay. De Weerd: Ms. Holman, do you want to make any comments? Holman: Madam Mayor, Members of the Council, technically, yeah, the access would be complete, but right now you wouldn't be seeing fully updated data. So, that's what I think Madam Mayor was referring to is getting the direction on the plan, going back, letting us make those updates and, then, providing the access to. Cavener: Madam Mayor, maybe a question for Jaycee. Jaycee, will there be a difference in what the Mayor has said she's going to send to us versus what we would be able to see in the portal? Holman: I don't understand the question. What are you asking? Cavener: I'm -- the question I'm asking is the data that the -- the Mayor has indicated she's going to send us to look at for comment, is that different than what we would be able to see in the portal? Holman: Yes, it is. Right now we haven't made those changes. There has been a lot of discussion and I filled out that spreadsheet that got sent around where I had the column that had director feedback. What they wanted change d, Council want -- what they wanted changed, but it has not been changed in their -- all of those suggested changes, because they haven't been agreed upon. Cavener: Okay. Meridian City Council Workshop May 9, 2017 Page 63 of 63 De Weerd: Okay. I will get an e-mail out to all of you tomorrow. Okay. If there is nothing further, I would entertain a motion to adjourn. Bird: So moved. Milam: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 6:10 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR TA rp DE WEERD ATTEST: C. JA COLE . WY CLERK S` 2-3 /� DATE APPROVED f X16' oP c'o rn � Ill W ANS Meridian City Council Meeting DATE: May 9,2017 ITEM NUMBER: 5A PROJECT NUMBER: ITEM TITLE: Approve Minutes of April 18, 2017 City Council Regular Meeting MEETING NOTES rte✓ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council April 18, 2017 Page 65 of 65 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) / % /�V 1-7 MA-B€-�A�.EELD DATE APPROVED ATTEST: C. JAY COLES, WY CLERK (1f1.of � d I�j W m �pAH N \`�2� SEAL .> / Meridian City Council Meeting DATE: May 9,2017 ITEM NUMBER: 5B PROJECT NUMBER: ITEM TITLE: License Agreement for Use of Boise Police Department Firing Range Facility MEETING NOTES APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS LICFNSE AGREEMENT FOR USE OF THE BOISE POLICE FIRING RANGE FACILITIES The City of Boise, a political subdivision of the state of Idaho, by and through the Boise Police Department, (herei after "BPD), enters into this Agreement with the City of Meridian, a political subdivision of the state of Idaho, by and through the Meridian Police Department, (hereinafter "Licensee"). RECITALS WHEREAS, BPD owns the Boise Police Firing Range located at 5958 Kuna Mora Road, Ada County, Idaho (he inafter "Range"); and WHEREAS, Licesee is planning to host two days of shield training which requires a facility with a shooting ra ge, classroom and training house; and WHEREAS, BPq will be permitted to send Boise officers to shield training free of charge in exchange for Lice see's use of the full Range facility for training on May 16th, 17th and 18th 2017. NOW, THEREFORE, the parties mutually agree as follows: 1. DUTIES F LICENSEE a. LICENSED USE: By this Agreement, Licensee is authorized to use the Range facilities for shield training on May 16th, 17th and 18th 2017. By this Agreement, Licensee is authorized to use all Range facilities including the shooting ranges, training house and administrative classroom building for shield training. Licensed Use shall be conducted only on May 16th, 17th and 18th 2017. Licensee must have a cc rtified instructor or equivalent designated instructor at the Range for the entire duration of all shield and firearms training. Licensee shall follow the Basic Firearm Safety Rules and Facility Rules, which are incorporated by reference and attaohed as Exhibits "A" and `B" respectively. b. TEIM: The term of this agreement shall commence on May 16, 2017 at 0800 and end on May 18, 2017 at 2200. Either party may terminate this contract in writing and such termination becomes effective immediately upon the Party receiving the not ce. Termination of this Agreement shall not terminate, alter or otherwise affic ct the Licensee's responsibilities and obligations under paragraphs 1(f), (g), (h), and (i). c.MAINTENANCE: BPD shall keep the Range in condition fit for use by Licensee generally. Licensee shall vacate and leave the Range in at least as good a state and co dition as it was prior to its scheduled Licensed Use, including removal of all supplies and cleaning up of debris. Licensee also agrees that if the Range or any of its facilities, including buildings, equipment or furnishings, are damaged during the term of this Agreement, by the act, omission, default or negligence of Licensee, its officers, employees, agents, guests, or invitees or any person or persons using the Range or its facilities during the time period of the Licensed Use by Licensee, Licensee shall pay to BPD, upon demand, such sum as shall be necessary to restore the Range or its facilities to the condition they were in at the corr, mencement of the Licensed Use. Licensee shall notify BPD immediately of any damage occurring during their licensed use. Additionally, any costs incurred by I 1PD to clean up the facility after the Licensed Use will be charged to the Licensee. Licensee is not responsible for lead removal from the site. d. E LOYEES OR AGENTS: Any and all persons using the Range during the time scheduled by Licensee shall be deemed to be the officers, employees, agents, gue its, or invitees of Licensee and shall be deemed to be insured by Licensee. Licensee assumes responsibility for the conduct of all persons at the Range during the Licensed Use. e. E IPMENT: Licensee shall supply all targets, tape, staples, cardboard, barrels, stec 1 targets, barricades and any other specialized equipment required for Lic nsee's Licensed Use and such staff required to run said equipment. Licensee sha 1 designate a primary point of contact for use of the Range. The designated poii it of contact shall attend an operations meeting at the Range for procedural anj operational direction prior to May 16, 2017. f. IN EMNIFICATON AND INSURANCE: i. Licensee, to the extent consistent with the Idaho Constitution, and Idaho law, including any applicable limits of liability available under the Idaho Tort Claims Act, agrees to indemnify, save and hold the City of Boise, its officers, agents, and employees harmless from and against any and all liability, loss, damage, cost, and expense, including attorney's fees and costs which may accrue or be sustained by the City of Boise, its officers, agents, or employees as a result or consequence of any claim, suit, demand, action, judgement, settlement or forfeiture, including any suit instituted to enforce the obligations of this License Agreement made or brought by any party against the City of Boise, its officers, agents, or employees, arising out of or in connection with the Licensed Use and/or any activities of Licensee, Licensee's agents, employees, contractors, servants, guests, and business invitees or representatives under this Agreement and not caused by or arising out of the tortious conduct of the City of Boise or its employees. ii. Licensee agrees to secure, prior to commencing any activities under this Agreement, and provide proof of such, liability coverage as set forth below to BPD before commencing License Use as defined in this Agreement. Licensee shall maintain liability coverage in force during all Licensed Use of the Range and for the duration of this Agreement as follows: 1. Comprehensive general liability insurance, including coverage for premises and operations, contractual liability, personal injury liability, in an amount not less than the amount set forth in the Idaho Tort Claims Act per occurrence, issued by an insurance carrier licensed to do business in Idaho and providing coverage from and against any and all claims, losses, actions, and judgments for damages or injury to persons or property arising out of or in connection with Licensee's use of the Range. 2. Licensee shall maintain automobile insurance with a limit of no less than $500,000 per occurrence for owned, non -owned and hired vehicles. If licensee has no owned motor vehicles, then hired and non -owned motor vehicle liability coverage with limits not less than $500,000 per accident for bodily injury and property damage is required. 3. Where required by law, the Licensee shall have and maintain during the life of this contract, statutory Workers Compensation and include Employers Liability with minimum limits of. Bodily injury by accident - $100,000 each accident; bodily injury by disease - $100,000 each employee; bodily injury by disease - $500,000 policy limit. Additionally, where required by law, the Licensee shall require its agents, contractors, servants, guests, and business invitees or representatives under this Agreement to provide Workers Compensation and Employers Liability Insurance, where required by law. g. ACKNOWLEDGMENT AND ACCEPTANCE OF RISKS: Licensee acknowledges that there are numerous risks and hazards associated with and inherent in, using and being present on the Range. Licensee further acknowledges that he use, training and operation of firearms or any and all defensive/offensive equipment and weapons are inherently dangerous activities and may create a risk of property damage and /or personal injury including death (hereinafter "Risks"). Thee Risks may be the result of, or related to, utilization of the Range when one or more engaged in shooting activities and exposed to firearms and stray and ricocheting bullets; malfunctioning or defective equipment and fixtures including targets and backstops; artificial and natural conditions that may exist on the Range; and utilization of a Range that is not staffed on a full-time basis. Licensee, for itself and Licensee's officers, employees, agents, guests, or invitees represents that such Risks are fully understood and Licensee voluntarily assumes and accepts all such Risks for itself and Licensee's officers, employees, agents, guests, and invitees and agrees to take efforts to acquaint all of Licensee's officers, each oyees, agents, guests, and invitees with such Risks. Licensee represents that and every one of their officers, employees, agents, guests, and invitees is 3 fully competent to participate in firearms training and shooting activities on the Range, and does not present a danger to themselves or others using the Range. h. D CTIVES: Licensee shall comply with and abide by the Range Master's dire tion or command, and any reasonable and lawful directives issued by any authorized agent of BPD. Anyone who violates any rule set forth in Exhibit A or B, or violates a safety or operating procedure is subject to removal from the Range by the Range Manager, Firearms Program Manager, or Captain of Firearms. Persistent rules or safety violations may result in termination of the License Agreement. i. COMPLIANCE WITH LAWS: Licensee shall comply with and abide by all federal, state and local laws, rules, regulations and ordinances, as well as any rule, policy or regulation of the City of Boise, or its departments, including BPD. j. WILDLAND FIRE MITIGATION: Licensee understands and acknowledges that the shooting range is surrounded by range land consisting of dry grasses and brush. Licensee agrees that all vehicles will be parked on improved surfaces and that no vehicles will be driven or parked upon unimproved surfaces containing dry,grasses and brush. Further, Licensee agrees that no tracer or incendiary rounds of ai iy kind may be utilized at the Range. k. PAYMENT: Licensee shall provide BPD free admission for 4 officers to attend shie d training on May 16, 2017 and 3 free admissions to shield training on May 17th and 18th, 2017 in exchange for use of the Range facilities. BPD reserves the righ to determine which BPD officers attend the training sessions. I. AN ICIPATED NUMBER OF ROUNDS: Licensee anticipates the total number of r unds discharged upon the shooting ranges by all officers, employees, agents, gue s, and invitees to be 31f I tA4 for the two days of training. 2. DUTIES OF BPD a. SIT : The Range consists of two outdoor pistol ranges, one outdoor rifle range, a satel ite Restroom Building, a storage shed improved parking surfaces, a training hou , and an administrative classroom facility. A diagram of the Range is attac ied as Exhibit "C." BPD will provide access to the Range for each scheduled Lice ised Use. b. PAR KING AND ACCESS: BPD will provide parking for Licensee's officers, emp oyees, agents, guests and invitees upon all improved parking surfaces at the Range. Parking access for Licensee's officers, employees, agents, guests, and invitees will only be allowed before, during and immediately after the Licensed Use. c. HOtRS OF OPERATION: Hours of operation of the Range are daily from 0800 to 2200 hours. Any access outside of these designated hours requires written cons nt from the Range Master or the Chief of Police or his designee. 4 3. MISCELLANEOUS PROVISIONS a. RIGHT OF INSPECTION: BPD or the Range Master, or their designee, shall have the right to make inspections of the Range at any time for the purpose of ensuring compliance with the terms and conditions of this Agreement. b. JURISDICTION AND VENUE: This Agreement shall be governed and interpreted by the laws of the State of Idaho with venue in the Fourth Judicial District, County of Ada, State of Idaho. c. ATTORNEY'S FEES: In the event of any litigation arising under, or as a result of, this Agreement, the prevailing party shall recover its costs and reasonable attorney fees. d. SEVERANCE: In the event any provisions or sections of this Agreement conflicts with applicable law, or is otherwise held to be unenforceable, the remaining provisions shall nevertheless be enforceable and shall be carried into effect. e. MODIFICATION: This Agreement may be modified or amended only by a writing duly executed by both parties. f MERGER: This writing embodies the entire agreement of the parties, and they expressly acknowledge that there are no promises, terms, conditions, or obligations other than those contained in this Agreement. All previous and contemporaneous communications, representations, or agreements, either verbal or written, between the parties are superseded by this Agreement. g. NOTICES: All notices required hereunder shall be given in writing by mail to: Boise Police Department Meridian Police Department William L. Bones, Chief of Police Jeff A. Lavey, Chief of Police 333 N. Mark Stall Place 1401 E. Watertower St. Boise, ID 83704 Meridian, ID 83642 Dated this day of 2017 2017 Boise Police Department: William L. Bones Chief of Police Licensee (Meridian Police Department): J A._VVey Chief of Police IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. P® IATED,4 CITY OF MERIDIAN Gs Of om 13 E IDIgN Tammy de Ter , Mayor SEAL ATTEST: C.J Coles, lft idian City Clerk Meridian City Council Meeting DATE: Mav 9,2017 ITEM NUMBER: 5C PROJECT NUMBER: H-2016-0102 ITEM TITLE: C. Development Agreement for Firenze Plaza ( H-2016-0102) with ABS ID -O, LLC located on the northwest corner of E. Amity Road and S. Eagle Road, in the SE 1/4 of Section 29, Township 3N, Range 1 E MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2017-041827 BOISE IDAHO Pgs=51 LISA BATT 05/11/2017 10:41 AM CITY OF MERIDIAN, IDAHO NO FEE DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. ABS ID -O, LLC, Owners/Developers THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this / �` day of _, 2017, by and between City of Meridian, a municipal corporation of the State of I ho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and ABS ID -O, LLC, whose address is 250 E. Parkcenter Boulevard, Boise, ID 83706, hereinafter called OWNERS/ DEVELOPERS. 1. RECITALS: 1.1 WHEREAS; Owners are the sole owners, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-6511A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owners/Developers make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section 11-513-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owners/Developers have submitted an application for the annexation of approximately 40,38 acres of land from the RUT zoning district in Ada County to the C -C (Community Business) zoning district and R-8 (Medium Density Residential) zoning district (as described in Exhibit "A"), under the Unified Development Code, which generally describes how the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Owners/Developers made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the Property will be developed and what improvements will be made; and 1.6 WHEREAS, the record ofthe proceedings for the requested preliminary plat on the Property held before the Planning & Zoning Commission, and subsequently before the City Council, includes responses of government DEVELOPMENT AGREEMENT—FIRENZE PLAZA (H-2016-0102) PAGE 1 OF 8 subdivisions providing services within the City of Meridian planning jurisdiction, and includes further testimony and comment; and 1.7 WHEREAS, on the 7"' day of February, 2017, the Meridian City Council approved certain Findings of Fact and Conclusions of Law and Decision and Order ("Findings"), which have been incorporated into this Agreement and attached as Exhibit "B"; and 1.8 WHEREAS, the Findings require the Owners/Developers to enter into a Development Agreement before the City Council takes final action on final plat; and 1.9 WHEREAS, Owners/Developers deems it to be in its best interest to be able to enter into this Agreement and acknowledges that this Agreement was entered into voluntarily and at its urging and request; and 1.10 WHEREAS, City requires the Owners/Developers to enter into a development agreement for the purpose of ensuring that the Property is developed and the subsequent use of the Property is in accordance with the terms and conditions of this Agreement, herein being established as a result of evidence received by the City in the proceedings for zoning designation from government subdivisions providing services within the planning jurisdiction and from affected property owners and to ensure zoning designation are in accordance with the amended Comprehensive Plan of the City of Meridian on October 11, 2016, Resolution No. 16-1173, and the UDC, Title 11. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 2. INCORPORATION OF RECITALS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. 3. DEFINITIONS: For all purposes of this Agreement the following words, terms, and phrases herein contained in this section shall be defined and interpreted as herein provided for, unless the clear context of the presentation of the same requires otherwise: 3.1 CITY: means and refers to the City of Meridian, a party to this Agreement, which is a municipal Corporation and government subdivision of the state of Idaho, organized and existing by virtue of law of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho 83642. 3.2 OWNERS/DEVELOPERS: means and refers to ABS ID -O, LLC, whose address is 250 East Parkcenter Boulevard, Boise, ID 83706 the party that owns and is developing said Property and shall include any subsequent owner(s)/developers of the Property. DEVELOPMENT AGREEMENT FIRENZE PLAZA (H-2016-0102) PAGE 2 of 8 3.3 PROPERTY: means and refers to that certain parcel(s) of Property located in the County of Ada, City of Meridian as described in Exhibit "A" describing the parcels to be re -zoned Community Business District (C -C) and Medium Density Residential District (R.-8) and attached hereto and by this reference incorporated herein as if set forth at length. 4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest the right to develop the Property in accordance with the terms and conditions of this Agreement. 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under the UDC. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: a. The existing home and associated outbuildings shall be removed from the site prior to signature on the fust final plat. b. Future development of this site shall substantially comply with the preliminary plat/concept plan, landscape plan and architectural elevations included in Exhibit A. c. Future development shall complywith the design standards listed in UDC 11-3A-19 and the City of Meridian Architectural Standards Manual. d. A 25 -foot wide street buffer and a 5 -foot detached sidewalk is required to be constructed along the commercial frontage of E. Amity and S. Eagle Roads and construct the street improvements (20 -foot wide street buffer, 5 -foot wide detached sidewalk and curb and gutter) along the entire frontage of S. Montague Way with the frr°stphase of development and prior to issuance of thefirst Certificate of Occupancy for the site. Landscaping is required to be installed within the buffer in accord with the standards listed in UDC 11- 3B -7C. e. The landscape buffer and sidewalk requirements along Parcels A and B shall be installed with the development of those parcels, excluding the west side of the parcels as identified in 5.1.d. above. f. In accord with the requirements of the Mixed -Use designation set forth in the Comprehensive Plan, the applicant shall be required to provide 5% ofthe development as public or quasi -public space. With the first CZC or the final plat application, the applicant shall provide open space calculations for the commercial portion of the development. g. In accord with the requirements of the Comprehensive Plan for Mixed -Use developments; in developments where multiple commercial and/or office buildings are DEVELOPMENT AGREEMENT FIRENZE PLAZA (H-2016-0102) PAGE 3 OF 8 proposed (not residential), the buildings should be arranged to create some form of common, usable area, such as a plaza or green space. h. The applicant shall work with staff to come up with a trigger to implement the third required land use type. i. Remainder parcels A and B shall be zoned R-8 and shall have lot sizes generally consistent with the adjacent single-family homes to the north. j. The two proposed local streets (Mt. Etna Drive and Bellezza Way) shall be constructed with the first phase of development. k. One right-in/right-out shall be allowed to Amity Road and one Eagle Road from the proposed commercial portion of the project as proposed in the preliminary plat. 1. Parcels A and B shall be further subdivided prior to any development on those parcels. in. In accord with the Mixed -Use designation set forth in the Comprehensive plan, the proposed grocery store is limited to a maximum 60,000 square feet. 6. COMPLIANCE PERIOD This Agreement must be fully executed within six (6) months after the date of the Findings for the annexation and zoning or it is null and void. 7. * DEFAULT/CONSENT TO DE -ANNEXATION AND REVERSAL OF ZONING DESIGNATION: 7.1 Acts of Default. Either party's failure to faithfully comply with all of the terms and conditions included in this Agreement shall constitute default under this Agreement. 7.2 Notice and Cure Period. In the event of Owners/Developers' default ofthis Agreement, Owners/Developers shall have thirty (30) days from receipt of written notice from City to initiate commencement of action to correct the breach and cure the default, which action must be prosecuted with diligence and completed within one hundred eighty (180) days; provided, however, that in the case of any such default that cannot with diligence be cured within such one hundred eighty (180) dayperiod, then the time allowed to cure such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. 7.3 Remedies. In the event of default by Owners/Developers that is not cured after notice as described in Section 7.2, Owners/Developers shall be deemed to have consented to modification of this Agreement and de -annexation and reversal of the zoning designations described herein, solely against the offending portion of Property and upon City's compliance with all applicable laws, ordinances and rules, including any applicable provisions of Idaho Code §§ 67-6509 and 67-6511. Owners/Developers reserve all rights to contest whether a default has occurred. This Agreement shall be enforceable in the Fourth Judicial District Court in Ada County by either City or Owners/Developers, or by any successor or successors in title or by the assigns of the parties hereto. Enforcement may be sought by an appropriate DEVELOPMENT AGREEMENT FiRENZE PLAZA (H-2016-0102) PAGE 4 OF 8 action at law or in equity to secure the specific performance of the covenants, agreements, conditions, and obligations contained herein. 7.4 Delay. In the event the performance of any covenant to be performed hereunder by either Owners/Developers or City is delayed for causes that are beyond the reasonable control of the party responsible for such performance, which shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such performance shall be extended by the amount of time of such delay. 7.5 Waiver. A waiver by City of any default by Owners/Developers of any one or more of the covenants or conditions hereof shall apply solely to the default and defaults waived and shall neither bar any other rights or remedies of City nor apply to any subsequent default of any such or other covenants and conditions. 8. INSPECTION: Owners/Developers shall, immediately upon completion of any portion or the entirety of said development of the Property as required by this Agreement or by City ordinance or policy, notifythe City Engineer and request the City Engineer's inspections and written approval of such completed improvements or portion thereof in accordance with the terms and conditions of this Agreement and all other ordinances of the City that apply to said Property. 9. REQUIREMENT FOR RECORDATION: City shall record this Agreement, including all of the Exhibits, and submit proof of such recording to Owners/Developers, prior to the third reading of the Meridian Zoning Ordinance in connection with the re -zoning of the Property by the City Council. If for any reason after such recordation, the City Council fails to adopt the ordinance in connection with the annexation and zoning of the Property contemplated hereby, the City shall execute and record an appropriate instrument of release of this Agreement. 10. ZONING: City shall, following recordation of the duly approved Agreement, enact a valid and binding ordinance zoning the Property as specified herein. 11. SURETY OF PERFORMANCE: The City may also require surety bonds, irrevocable letters of credit, cash deposits, certified check or negotiable bonds, as allowed under the UDC, to insure the installation of required improvements, which the Owners/Developesr agree to provide, if required by the City. 12. CERTIFICATE OF OCCUPANCY: No Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed, completed, and accepted by the City, or sufficient surety of performance is provided by Owners/Developers to the City in accordance with Paragraph 11 above. 13. ABIDE BY ALL CITY ORDINANCES: That Owners/Developers agree to abide by all ordinances of the City of Meridian unless otherwise provided by this Agreement. 14. NOTICES: Any notice desired by the parties and/or required by this Agreement shall be deemed delivered if and when personally delivered or three (3) days after deposit in the DEVELOPMENT AGREEMENT FmNZE PLAZA (H-2016-0102) PAGE 5 of 8 United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed as follows: CITY: City Clerk City of Meridian 33 E. Broadway Ave. Meridian, ID 83642 OWNER/DEVELOPER: ABS ID -O, LLC 250 East Parkcenter Boulevard Boise, Idaho 83706 with copy to: City Attorney City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 14.1 A party shall have the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this section. 15. ATTORNEY FEES: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 16. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the other party so failing to perform. 17. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Agreement shall be binding on the Owners/Developers, each subsequent owner and any other person acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation ofthe Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owners/Developers, to execute appropriate and recordable evidence of termination of this Agreement if City, in its sole and reasonable discretion, had determined that Owners/Developers have fully performedtheir obligations under this Agreement. 18. INVALID PROVISION: If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and the invalidity thereof shall not affect any of the other provisions contained herein. 19. DUTY TO ACT REASONABLY: Unless otherwise expressly provided, eachparty shall act reasonably in giving any consent, approval, or taking any other action under this Agreement. DEVELOPMENT AGREEMENT FIRENZE PLAZA (H-2016-0102 PAGE 6 OF 8 20. COOPERATION OF THE PARTIES: In the event of any legal or equitable action or other proceeding instituted by any third party (including a governmental entity or official) challenging the validity of any provision in this Agreement, the parties agree to cooperate in defending such action or proceeding. 21. FINAL AGREEMENT: This Agreement sets forth all promises, inducements, agreements, condition and understandings between Owners/Developers and City relative to the subject matter hereof, and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between Owners/Developers and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. 21.1 No condition governing the uses and/or conditions governing rezoning of the subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Cleric. [end of text; signatures, acknowledgements, and Exhibits A and B follow] ACKNOWLEDGMENTS W WITNES S WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided, CITY OF ATTEST: Q�QpFtATED AU or rDr W m �o ANS S -AL By: Mayor T my e Weerd dfay Colus DEVELOPMENT AGREEMENT FIRENZE PLAZA (H-2016-0102) PAGE 7 of 8 STATE OF IDAHO ss: County of Ada, On this I �+_ day of IR , 2017, before me, the undersigned, a Notary Public in and for said State, personally appeared /,k/►n j1'k, known or identified to me to be the �( �,-j-- yv"` VI4 KA of ABS ID -O, LLC and acknowledged tome that he executed the same on behalf of AB ID -O, LIlC. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written, (SEAL``° ®®. ®......®S °++. ;r «IOTA y °� ®� R ® o .90of. STATE OF IDAHO ss County of Ada Notary Public for /AA k1,0 Residing at: )�* L�6 My Commission Expires: On this qday of I v l OLQ 2017, before me, allotary Public, personally appeared Tammy de Weerd and C.Jay Coles, know or r entified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written, (SEAL) ••rrrrrrrr••••• :• Q�A�� ,�•: V '•. `ATE OF '•410.0010•' to hL6L� Notary Public for Idaho "� Residing at: `�'}�.�/L(.lX,l.(ll}(1� Commission expires: 9 - q�-S -,:10 a' )- DEVELOPMENT a - DEVELOPMENT AGREEMENT FIRENZE PLAZA (H-2016-0102 PAGE 8 OF 8 July 29, 2016 Project No. 116015 TIM LAND GROUP, INC. Exhibit "A" EAGLE & AMITY PROJECT ANNEXATION DESCRIPTION A parcel of land located in the Southeast One Quarter of the Southeast One Quarter of Section 29, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the Section Corner common to Sections 28, 29, 32 and 33 of said Township 3 North, Range 1 East, said point being the POINT OF BEGINNING, Thence North 89'43'46" West, a distance of 1327.92 feet on the Section Line common to said Sections 29 and 32 to the East 1/16th Section Corner common to said Sections 29 and 32; Thence North 00°51'25" West, a distance of 25.00 feet to the intersection point of the northerly right- of-way line of East Amity Road and the easterly right-of-way line of South Montague Way; Thence North 00'26'21" East, a distance of 1297.80 feet on the 1/16th Section Line to a point on the southerly boundary line of Messina Meadows Subdivision No. 2, recorded In Book 101 at Page 13373 of Plats, Ada County Records; Thence South 89°39'52" Past, a distance of 1307.62 feet on the southerly boundary line of said Messina Meadows Subdivision No. 2, and the east -west 1/16th Section Line of the Southeast One Quarter of said Section 29; Thence South 89'08'56" East, a distance of 25.00 feet to the south 1/16th Section Line common to said Sections 28 and 29; Thence South 00`37'07" West, a distance of 1321.08 feet on said Section Line to the point of beginning. The above described parcel contains 40.38 acres more or less. PREPARED BY: THE. LAND GROUP, INC. James R. Washburn Site Planning a Landscape Architecture . Civil Engineering + Golf Course Irrigation & Engineering- Graphic Design - Surveying 452 E. Shore Drive, Suite 100 a Eagle, Idaho 83616 - P 206.939.4041 e Nwiw.thelandgroupinccorn r+:i<r.,r� Qu;tra�e"1;c�m.ur»'c�ra,rravutsarsvrr rr,htna,� tmlt��er:�ntar, Pts fR!tte: H'nty, WRT I i07G ai P3:51 }ht - - SOUTH MONTAM WAY N00°262VE 1297.80' - M iCn Cr �• o-- M � Im WE ti I ln. � I I�0 Ln W Ln 'C rn cn IN..—u7 tin n 2 3 l7 w wo o V (b � N 1 N N I— C> O I z I w � w � a 77 rA 1 m 6 NI 3 D �` — �_ ---_ ®----- -- 1321.08' _ S- Pi S00°37'07"W 1321.08' - J w C rn N00°37'07°E 2642.15' �a - BASIS OF BEARING - SnUTx -PACIr LOAD o �. A s a qui•. @g��yq ILII Exhibitjj t£ �� [� sa .. Fs'c l�f� g � South Eagle Road East Amity and �• fY wr Annexation Description T G P e `g. Me�idiart Idako' EXHIBIT B CITY OF MERIDIAN cvD"' FINDINGS OF FACT, CONCLUSIONS OF LAWE IT JA'r- AND !3 ! DECISION & ORDER In the Matter of the request to amend the Future Land Use Map (FLUM) contained in the Comprehensive Plan (CPAM) to change the land use designation on 26.81 acres of land from Low Density Residential (LDR) to Mixed Use -Community (MU -C); for annexation and zoning (AZ) of 40.38 acres of land from the RUT zoning district in Ada County to the C -C (16.33 acres) and R-8 (24.05 acres) zoning districts; and for a preliminary Plat (PP) consisting of 11 cormnercial lots, 2 common lots and 1 right-of-way lot on 16.33 acres in the proposed C -C zoning districts for Firenze Plaza Subdivision located on the northwest corner of E. Amity Road and S. Eagle Road, in the SE �/4 of Section 29, Township 3N., Range lE., by Sharryn Ann and David Clark. Case No(s). H-2016-0102 For the. City Council Hearing Date of: January 17, 2016 (Findings on February 7, 2017) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of January 7, 2017, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of January 7, 2017, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of January 7, 2017, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of January 7, 2017, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the hnpact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 1 I -5A. 4. Due consideration has been given to the comments) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). H-2016-0102 -1- 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval of the annexation and zoning request in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this annexation approval is subject to a development agreement containing the provisions in the attached Staff Report for the hearing date of January 17, 2017, incorporated by reference. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for an amendment to the Future Land Use Map contained in the Comprehensive Plan is hereby approved per the conditions of approval in the Staff Report for the hearing date of January 17, 2017, attached as Exhibit A. 2. The applicant's request for annexation and zoning was approved with an R-8 and C -C zoning districts with the requirement of a Development Agreement with the provisions noted in the Staff Report for the hearing date of January 17, 2017, attached as Exhibit A. 3. The applicant's request for a preliminary plat is hereby approved based on the findings in the Staff Report for the hearing date of January 17, 2017, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Six (6) Month Development Agreement Duration The development agreement shall be signed by the property owner and returned to the City within six (6) months of the City Council granting annexation and/or rezone (UDC 11-513-31)). A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the City if filed prior to the end of the six (6) month approval period (UDC 11-513-3F). E. Notice of Final Action and Right to Regulatory Takings Analysis I . The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). H-2016-0102 -2- F, Attached: Staff Report for the hearing date of January 17, 2017 By action of the City Council at its regular meeting held on the7111 day of F6 N64--') 2X6. 'b1-7 COUNCIL PRESIDENT KEITH BIRD VOTED COUNCIL VICE PRESIDENT JOE BORTON VOTED l6, COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED Y64 COUNCIL MEMBER TY PALMER VOTED !(r COUNCIL MEMBER LUKE CAVENER VOTED Yz!!�4 COUNCIL MEMBER GENESIS MILAM VOTED MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Copy served upon Applicant, The Planning Division, Public Works Department and City Attorney. By: C , - 4Y C4/ lit= Dated:_ City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). H-2016-0102 -3- Exhibit A STAFF REPORT T Hearing Date: January 17, 2017 TO: Mayor and City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Set -vices Manager 208-887-2211 SUBJECT: Firenze Plaza — AZ, CPAM, PP (H-2016-0102) I. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The applicant, Shariyn Ami Clark and David L. Clark, have submitted an application for the following: An amendment to the Future Land Use Map (FLUM) contained in the Comprehensive Plan (CPAM) to change the land use designation on 26.81 acres of land from Low Density Residential (LDR) to Mixed Use -Community (MU -C); Annexation and zoning (AZ) of 40.38 acres of land from the RUT zoning district in Ada County to the C -C (16.33 acres) and R-8 (24.05 acres) zoning districts; Preliminary Plat (PP) consisting of 11 commercial lots, 2 common lots and 1 right-of-way lot on 16.33 acres in the proposed C -C zoning districts. See Section IX of the staff report for more information. H. SUMMARY RECOMMENDATION Staff recommends approval of the proposed CPAM, AZ and PP applications in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning and Zoning Commission heard these items on December 15, 2016. At the public hearing, the Commission voted to recommend approval of the subject AZ, CPAM, and PP requests. a. Summary of Commission Public Hearing: i. In favor: Tamara Thompson ii. In opposition: Davis and Robin Kearns, Peggy McGee, Koriel, Emery and Gracie Humphries, Romeo Gervais, Karena and Andrew Gardner, Warren Cays, Ann Stephens, Connie Maus, Mike Boily, Carolyn Tenn, Jeff Brummer, Steven Stark, Melissa and David Feldman Sean Weeks Deanna Johnson Ken Mutell Kathleen Gallagher, Richard Gardner, Ben Miller, Bill Humphries, Jonathan Wadsworth, Kim Hodson, Suzanne Steenkolk, Richard Pullara, David Raine and Skye Ragland. iii. Commenting: Davis and Robin Kearns, Peggy McGee, Koriel, Emery and Gracie Humphries, Romeo Gervais, Karena and Andrew Gardner, Warren Cays, Ann Stephens, Connie Maus, Mike Boily, Carolyn Tenn, Jeff Brummer, Steven Stark, Melissa and David Feldman Sean Weeks Deanna Johnson Ken Mutell Kathleen Gallagher, Richard Gardner, Ben Miller, Bill Humphries, Jonathan Wadsworth, Kim Hodson, Suzanne Steenkolk, Rchard Pullara, David Raine and Skye Ragland, iv. Written testimony: A petition with several hundred signatures in opposition was received for this project. Firenze Plaza — CPAM, AZ, PP H-2016-0102 PAGE 1 Exhibit A v. Staff presenting application: Josh Beach A. Other staff commenting on application: Bill Parsons b. Key issue(s) of Public Testimony: L Vehicular and pedestrian connectivity with the surrounding Tuscany Subdivision; ii. Appropriateness of the zoning designations for the two outparcel lots (R-15 versus R-8); W. High density residential developing on Parcel B. iv. Safety of the children using the amenities in the area, walling to nearby schools and waiting at surrounding bus stops. v. Leaving the comprehensive plan in place as is, the residents purchased their homes with the assumption that this would always be low-density residential housing. A. Increased traffic through the Tuscany Subdivision. vii. Moving forward with the commercial development without having specific development plans for the residential portion of develop (e.g. connectivity, density, and design). c. Key Issues of Discussion by Commission: i. Density of the residential portions of the project that are to be developed in the future. H. Removing the road connection from the proposed commercial portion of the project to S. Montague Way. iii. Appropriateness of the Comprehensive Plan Map Amendment. iv. Design standards of the TN -R zoning district in lieu of the R-15 zone. v. Prohibiting multi -family developments in the development agreement. A. Inclusion of a minimum lot size for the residential portion of the proposed development. vii. Restricting the four (4) commercial lots (Block 2) in the northeast corner to the L -O uses. viii. Right-in/right-out accesses to Eagle and Amity Roads. ix. Completing the street frontage improvements along the entire length of S. Montague Way with the first phase of the development. x. R-8 versus R-15 zoning of the Parcel A property. d. Commission Change(s) to Staff Recommendation: L Modified condition 1.1.1d requiring the construction of the entire S. Montague street improvements (curb, gutter, sidewalk and street buffer) with the first phase of development. ii. Modified condition LII removing the requirement for R-15 zoning. W. Struck condition 1.1.3d since the Commission recommended the R-8 zone for Parcel A and Parcel B. iv. Modified condition 1.1.1.e. based on the modification to condition l.l.l.d. v. Modified condition 1.1.1.f. requiring the applicant to provide open calculations for the commercial portion with the first CZC or final plat application. A. Modified condition l.l.l.h. top reflect the new lot and block numbers of the revised plat. vii. Modified condition 1.1.1.1. to include the street names depicted on the revised plat. viii. Struck condition LII ix. Struck condition 1.1.1k x. Struck condition 1.1.3.a. since the development agreement condition 1.1.1n. requires the Parcel A and Parcel B be further subdivided prior to any development occurring the parcels. A Struck condition 1.1.3.c. xii. Struck condition 1.1.7 same as condition I.I.M. xiii. Included the revised concept plan/preliminary plat in Exhibit B. Av. Included ACHD's conditions in Exhibit B. e. Outstanding Issue(s) for City Council: L The applicant has requested the Council approve the right-in/right-out accesses to Eagle and Amity Roads. At the December 14"' ACHD Commission hearing, the Commission Firenze Plaza — CPAM, AZ, PP H-2016-0102 PAGE 2 Exhibit A denied the applicant's request for the two access points however, staff has received an updated memo from ACHD staff stating they would evaluate the need for additional access points, if demonstrated to be necessary by a traffic analysis with future development applications (see memo from ACHD dated December 28, 2016). ii. Requiring the frontage improvements across Parcel B's Eagle Road frontage with the first phase of development. The Meridian City Council heard this item on January 17, 2017. At the public hearings, the Council moved to approve the AZ, CPAM and PP requests. a. Summary of City Council Public Hearing: i. In favor: Tamara Thompson, Steven Stark ii. In onnosition: Warren Cays. Suzanne Steenkolk, Sean Peterson, Andrew Gardner, Bill Humphries, Mike Boily, Ken Mutell, Kathleen Gallagher, Ami Stephens, Deanna Johnson, Richard Gardner, Justice Walcott, Romeo Gervais, Kallie Komoda, Connie Maus, Steven Yearsley, Kim Hodson, Brady Johnson, Nancy Boyd, Jonathan Wadsworth, Slkve Ragland, David Raine, Jason Davidson, Karena Gardner, Kathy Stark, iii. Commenting: Warren Cays, Suzanne Steenkolk, Sean Peterson, Andrew Gardner, Bill Humphries, Mike Boily, Ken Mutell, Kathleen Gallagher, Ann Stephens, Deanna Johnson, Richard Gardner, Justice Walcott, Romeo Gervais, Kallie Komoda, Connie Maus, Steven Yearsley, Kim Hodson, Brady Johnson, Nancy Boyd, Jonathan Wadsworth, Skye Ragland, David Raine, Jason Davidson, Karena Gardner, Kathy Stark, John Ringert, Justin Lucas iv. Written testimony: Marcella Peterson, and a petition v. Staff presenting application: Josh Beach vi. Other staff commenting on application: Scott Colaianni b. Key Issues of Discussion by Council: i. Whether direct street access from the existing Tuscany subdivision is appropriate. ii. Which residential zoning designation would provide an adequate buffer around the proposed commercial development? III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2016- 0102, as presented in the staff report for the hearing date of January 17, 2017, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0102, as presented during the hearing on January 17, 2017, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2016-0102 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located on the northwest corner of E. Amity Road and S. Eagle Road, in the SE %a of Section 29, Township 3N., Range IE. B, Owner(s)/Applicant(s): Firenze Plaza — CPAM, AZ, PP H-2016-0102 PAGE 3 Exhibit A Sharryn Ami Clark and David L. Clark- 303 lark303 Mt. Royal Drive Mt. Pleasant, SC 29464 C. Representative: The Land Group, Inc. 462 E. Shore Drive, Suite 100 Eagle, Idaho 83616 D. Applicant's Statement/Justification: Please see applicant's narrative for this information. V. PROCESS FACTS A. The subject application is for a comprehensive plan map amendment, annexation and zoning and a preliminary plat. A public hearing is required before the Planning & Zoning Commission and City Council on these applications, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: October 10 and October 31, 2016 (Commission); December 30, 2016 (Council) C. Radius notices mailed to properties within 300 feet on: October 14, 2016 (Conirnission); December 22, 2016 (Council) D. Applicant posted notice on site(s) on: October 19, 2016 (Commission); January 6, 2017 Council VI. LAND USE A. Existing Land Use(s) and Zoning: This site consists of rural residential property and agricultural production, zoned RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Single family homes in Tuscany Subdivision, zoned R-8 2. East: S. Eagle Road and single-family residential property, zoned R-4 and RUT (Ada County) 3. South: E. Amity Road and single-family/agricultural property, zoned RUT in Ada County 4. West: Single family homes in the Tuscany Subdivision, zoned R-8 C. History of Previous Actions: None D. Utilities: 1. Public Works: a. Location of sewer: Sanitary sewer mains intended to provide service to the subject site currently exists in E. Mount Etna Drive and in S. Burgo Way. b. Location of water: Water mains intended to provide service to the subject site currently exist in E. Mount Etna Drive, S. Burgo Way, S. Montague Way, E. Amity Road, and S. Eagle Road. c. Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: There is a small drainage ditch that needs to be relocated or tiled with the development of the subdivision project. 2. Hazards: Staff is not aware of any hazards that exist on this property. Firenze Plaza — CPAM, AZ, PP H-2016-0102 PAGE 4 Exhibit A 3. Flood Plain: This site does not lie within the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS LAND USE DESIGNATION (CURRENT): This property is designated Low Density Residential (LDR) on the Comprehensive Plan Future Land Use Map (FLUM). The LDR designation allows for the development of single-family homes on large lots where urban services are provided. Uses may include single-family Homes at gross densities of 3 dwelling units or less per acre. See Exhibit A.2 for currentFLUM. LAND USE DESIGNATION (PROPOSED): The applicant proposes to amend the FLUM to change the land use designation on 26.81 acres of land from Low Density Residential (LDR) to Mixed -Use Community (MU -C). The purpose of this designation is to allocate areas where community -seining uses and dwellings are seamlessly integrated into the urban fabric. The intent is to integrate a variety of uses, including residential, and to avoid mainly single -use and strip commercial type buildings. Non-residential buildings in these areas have a tendency to be larger than in Mixed Use Neighborhood areas, but not as large as in Mixed Use — Regional areas. Goods and services in these areas tend to be of the variety that people will mainly travel by car to, but also walls or bike to (up to three or four miles). Employment opportunities for those living in and around the neighborhood are encouraged. Developments are encouraged to be designed according to the conceptual MU -C plan depicted in Figure 3-3 (Below). Apartments, Four-plexes ------- or Duplexes -- I— Office or Service Use Single Family Residential cal or Collector Road -- 0 8G3 o p9; 0' Retail Use 4. o 17-1 Office, Day -c Servic are or e Use Arterial Road TRANSPORTATION: The applicant is proposing two public street connections, one to S. Eagle Road and one to E. Amity Road. The applicant is also requesting approval of two (2) drive aisle connection, also one to S. Eagle and one to E. Amity. All of these access points are predicated on ACHD and City Council granting the approval. DESIGN: The design of firture structures on this site are required to comply with the design standards listed in UDC 11-3A-19 and the City of Meridian Architectural Standards Manual. The development should incorporate high quality architectural design and materials consistent with the MU -R designation. In order for the development to be considered integrated with the adjacent MDR designated property to the west, the proposed mixed use area (multi -family and future commercial Firenze Plaza — CPAM, AZ, PP H-2016-0102 PAGE 5 Exhibit A development) should be cohesive in site layout and architectural design of the business park to the west. The proposed concept plan depicts a cominercial and office development as well as two (2) remainder parcels for future residential development. The commercial portion depicts nine (9) lots, and (4) office lots. These properties vary in size from 8,000 s.f. at the smallest, to 279,000 s.f. at the largest. In reviewing development applications, the following items will be considered in all Mixed Use areas: • Residential densities should be a minimum of six dwellings/acre. 7'he residential portion of the development will be required to be at a minimum of 6 dwelling units per acre. • Where feasible, higher density and/or multi -family residential development will be encouraged, especially for projects with the potential to serve as employment destination centers and when the project is adjacent to US 20/26, SH -55, SH -16 or SH -69. Staffs recommendation is that the zoning for Parcel B be R-15 to add increased density to the proposed residential portion of the project. • A conceptual site plan for the entire mixed use area should be included in the application. The applicant has provided a concept plan for the entire project, including for the residential portion. • In developments where multiple commercial and/or office buildings are proposed (not residential), the buildings should be arranged to create some form of common, usable area, such as a plaza or green space. The site plan does not include the common open space, plaza or green space required by the comprehensive plan. The applicant shall reconfigure the site plan to include common open space or a plaza. • All developments should have a mix of at least three land use types. The development has a mixture of commercial, office and residential uses and meets this requirement. • Residential uses should comprise a minimum of 20% of the development area at densities ranging from 6 to 15 units/acre. The residential component consists of over 58% of the development. With the two zoning designations recommended by stafffor° the residential portion of the development, the overall densio) is required to be between 6 and 15 dwelling units per acre. • Non-residential buildings should be proportional to and blend in with adjacent residential buildings. The applicant has provided conceptual elevations for both the residential and commercial structures. The conceptual elevations as proposed meet the requirements of the Comprehensive Firenze Plaza — CPAM, AZ, PP H-2016-0102 PAGE 6 Exhibit A Plan. • Vertically integrated structures are encouraged. The applicant has not proposed any vertically integrated structures. • Unless a stricture contains a mix of both residential and office, or residential and conunercial land uses, maximum building size should be limited to a 30,000 square -foot building footprint. For community grocery stores, the maximum building size should be limited to a 60,000 square -foot building footprint. For the development of public school sites, the maximum building size does not apply. The largest building in the development is the proposed grocery store. The mixed-use designation that is requested by the applicant limits the proposed grocery store to 60,000 square feet. • Supportive and proportional public and/or quasi -public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area are required. Outdoor seating areas at restaurants do not count towards this requirement. The applicant shall be required to provide 5% of the development as public or quasi public space. • Where the development proposes public and quasi -public uses to support the development above the minimum 5%, the developer may be eligible for additional residential densities and/or an increase to the maximum building footprint. The applicant has not proposed more than 5%public or quasi -public space for the development. Sample uses appropriate in MU -C areas would include: All MU -N categories, community grocer, clothing stores, garden centers, hardware stores, restaurants, banks, drive-thru facilities, auto service station, and retail shops, and other appropriate community -serving uses. Appropriate zoning districts in the MU -C include: TN -R, TN -C, C -C, L -O, R-15 and R-40. Staff is supportive of the R-8 zoning district withthe caveat that the entire residential portion of the development shall achieve a density behveen b and 15 dwelling units per acre overall. The proposed plan depicts future layout, future connectivity to a public road and internal connectivity (vehicular and pedestrian) with the existing and proposed single family developments. In general, staff is supportive of the concept plan however; staff recommends the applicant to modify their original proposal in the following ways: 1. Include the entire project area in the Mixed -Use Community Comprehensive Plan designation. This will provide a greater transition to the existing single-family residential homes in the Tuscany Subdivision. 2. Remainder parcel A shall be zoned R-8 and shall have lot sizes generally consistent with the Firenze Plaza — CPAM, AZ, PP H-2016-0102 PAGE 7 Exhibit A adjacent single-family homes to the north. Staff believes this aligns with the concept plan above. 3. Remainder parcel B shall be zoned R-15 to allow for a greater variety of housing types within the Mixed -Used Community designation as envisioned by the Comprehensive Plan. 4. Include the two (2) remainder parcels (Remainder Parcels A and B) in the preliminary plat. GOALS, OBJECTIVES, & ACTION ITEMS: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics): "Plan for and encourage services like health care, daycare, grocery stores and recreational areas to be built within walking distance of residential dwellings." (2.0 1.01 C) The proposed commercial development will be anchored by a grocery store that will be within walling distance from the surrounding neighborhoods. "Require all new and reconstructed parking lots to provide landscaping in internal islands and along streets." (2.01.04B) Landscaping is proposed within planter islands in the parking areas on this site as shown on the landscape plan attached in Exhibit A.5. "Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City." (3.01.0117) This property is contiguous to land that has already been annexed into the Citi)_ Urban services can be provided to this property upon development. "Restrict private curb cuts and access points on collectors and arterial streets." (3.06.02D) The UDC (11-3A-3) restricts access to arterial streets when access is available fr•orn a local street. The proposed access to Amity and Eagle Roads is predicated on the applicant obtaining a viwiver from City Council and obtaining ACHD's approval. Staff is not supportive of the two access points to the arterials because local street access will be provided with the development. Staff reconnnends that the local street network is constructed with the first phase of development so residents in Tuscany will have local street access to nearby services. STATE REQUM2 , D COMPREHENSIVE PLAN ANALYSIS Idaho's counties and cities are required by law, Idaho Code 67-6508, to prepare, implement, review, and update a comprehensive plan which outlines goals and policies for land use. Fourteen elements which must be addressed in the plan are listed in the Code. It is the detailed ordinances that then spell out how these policies are to be achieved. The order in which the following policies are presented implies no order or priority. a. Property Rights The purpose of this element is to ensure that the land use policies, restrictions, conditions, and fees do not unconstitutionally violate private property rights, and establish a consistent review process that enable the City to ensure that any proposed actions will not result in an unconstitutional taking of private property without due process of law. Staff finds that the requested Comprehensive Plan Map Amendment, Annexation and Preliminary Plat would not unconstitutionally violate private property rights. A neighborhood meeting was held on May 17, 2016 of which 24 people attended (see sign-up sheet included in application). b. Population Firenze Plaza — CPAM, AZ, PP H-2016-0102 PAGE 8 Exhibit A The City of Meridian must ensure that population growth is accommodated in an orderly pattern. Residential and commercial developments must be easily served by City infrastructure and public services. Necessary services are currently available to the subject site and should still be available upon development of the site. c. School Facilities and Student Transportation The purpose of this element is to direct new residential development to areas with adequate school facilities and student transportation. No comments have been received from the West Ada School District to determine if the school facilities and student transportation in this area are adequate to serve additional residents. Additional input form the School District will be needed if/when the larger residential lots develop. d. Economic Development Meridian's economic base has been gradually shifting over the last 20 years from a farming -based economy to a retail, service, medical and manufacturing -based economy. During this time, local policy with regard to the types of lands needed to support the economic and employment needs of the community has also changed. The Comprehensive Plan forecasts the need to continually adjust the provision of colninercial lands in order to gradually broaden economic opportunity throughout the City. The subject property is currently identified as appropriate for Low -Density Residential uses. However, because the site is located adjacent to two arterial streets (E. Amity and S. Eagle Roads) and the area is quickly urbanizing, staff believes the MU -C designation proposed by the applicant is needed to provide additional services to nearby residents.. e. Land Use The Comprehensive Plan Future Land Use Map is a graphic representation of applicable policies and goals of Meridian's Comprehensive Plan. The Map has been prepared to identify suitable areas for future residential, commercial, and industrial development. The Map is designed to be a projection of growth patterns for the City. Therefore, the Map is to be used as a guide for decisions regarding requests for land use changes. Staff believes the proposed MU -C designation proposed by the applicant needs to include the entire project area as recommended by staff. f. Natural Resources The purpose of this element is to promote conservation of areas of natural significance, where appropriate. Staff is not aware of any natural resources that exist on this site that would be impacted by the proposed development. g. Hazardous Areas The purpose of this element is to ensure regulation of development in hazardous areas; such as floodplain, unstable slopes, etc. Staff is unaware of any hazardous areas on this site. h. Public Services, Facilities, and Utilities City water and sewer service is available to the subject property and will be extended upon development by the developer. i. Transportation The purpose of this element is to promote an efficient and safe transportation system within the City. The proposed development will increase traffic within this area of the City; however, the nearby traffic corridors (i.e. Eagle Road/Amity Road) should provide efficient and safe transportation to and from the development. With the development of the commercial project the Firenze Plaza — CPAM, Az, PP H-2016-0102 PAGE 9 Exhibit A applicant will need to construct an access road that connects the existing single-family development with the proposed cornmercial development. If approved by Council and ACRD, the access road will also allow direct access the adjacent arterial roadways. The proposed development is also within walking and biking distance of many services. j. Recreation Recreation resources within Meridian include 19 developed City parks totaling approximately 248 acres. The City is in the process of developing new park facilities. The City also maintains several pathways. This site is not formally designated for recreational purposes. k. Special Areas or Sites The subject amendment does not directly impact any lands designated for open space, natural resources, or scenic areas, nor does the parcel contain any known significant or sensitive natural resources. 1. Housing The City of Meridian is charged with ensuring an adequate and attractive living environment which meets the needs of City residents of different ages, family sizes, lifestyles, and income levels. To accomplish this, the plan identifies areas appropriate for residential development and areas not appropriate. This site is currently designated for residential uses. The applicant proposes to change the land use designation on a portion of this property to MU -C and develop a portion of the property with commercial development. Staff's recommends that the applicant modify their proposal to include the entire project area in the MU -C designation. in. Community Design The purpose of this element is to ensure a pattern of planned growth resulting in orderly and attractive developments within the City of Meridian. The intended use of this property is a mixed use commercial and residential development. However, there are no specific uses proposed with this application. To promote quality design, all future structures, except for single-family detached homes, will be required to comply with the City's design standards contained in UDC 11-3A-19 and the guidelines contained in the Meridian Design Manual, The applicant has provided a materials board and sample elevations that demonstrates the architectural character of the proposed development. n. Agriculture The subject amendment will impact areas being used for farming activities. The development will be constructed on land that was previously used as farm land. o. Implementation The City provides the necessary staff and facilities to administer and enforce the policies and goals of the Comprehensive Plan, The City of Meridian Planning Division will administer the Comprehensive Plan and its policies through the Unified Development Code. The Planning & Zoning Commission is also authorized by the Council to review, approve and mare recornmendations on proposals affecting the public's interest in land use. The City Council is the ultimate decision making authority on most land use applications. p. National Interest Electric Transmission Corridors This site is not designated for a high-voltage transmission line corridor. Firenze Plaza — CRAM, AZ, PP H-2016-0102 PAGE 10 Exhibit A q. Public Airport Facilities This site is not designated for a public airport facility. SUMMARY: Because this site is located near Eagle Road and Amity Road, maj or transportation corridors in the City, and is in close proximity to residential uses. Staff believes the MUC designation and proposed development are appropriate for this property. If the change to the FLUM is approved, the proposed development will contribute to the mix of commercial and residential uses in this area. The development will also provide needed services and shopping areas in this area of the city and along Eagle Road and in the general vicinity. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zone (C -C): The purpose of the commercial districts is to provide for the retail and service needs of the cormnunity in accordance with the Meridian Comprehensive Plan. Six (6) districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways. B. Purpose Statement of Zone (R-8 and R-15): The purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian comprehensive plan. Residential districts are distinguished by the allowable density of dwelling units per acre and corresponding housing types that can be accommodated within the density range. C. Schedule of Use: Table 11-2B-2, 11-2A-6 and 11-2A-7 list the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the proposed C -C, R-8 and R-15 zoning districts. Any use not explicitly listed, or listed as a prohibited use is prohibited. D. Dimensional Standards: Development of the site shall comply with the dimensional standards listed in UDC 11-2B-2 for the C -C zoning district and 11-2A-6 for the R-8 zoning district and 11-2A-7 for the R-15 zoning district. D. Landscaping Standards (UDC 11-3B): The standards for landscaping contained in UDC 11-3B apply to development of this site. E. Common Open Space and Site Amenity Requirements: Landscape buffers are required as part of this project, including those along arterial roads (Eagle and Amity). The standards listed in UDC 11-3G-3 do not apply to the development of this site because the residential component of the project is not being developed with this application. The developer will need to submit a separate application to develop the residential portion of the project. F. Structure and Site Design Standards: Development is required to comply with the design standards listed in UDC 11-3A-19 and the City of Meridian Architectural Standards Manual. IX. ANALYSIS Analysis of Facts Leading to Staff Recommendation: A. Comprehensive Plan Map Amendment (CPAM): The applicant proposes to amend the FLUM contained in the Comprehensive Plan to change the land use designation on 26.81 acres of land from Low -Density Residential to Mixed Use- Comrnunity. A concept plan for a portion of the proposed development area was submitted with the subject application. The concept plan depicts a mixed use development consisting of thirteen (13) Firenze Plaza — CPAM, AZ, PP H-2016-0102 PAGE 11 Exhibit A commercial pad sites ranging in size from 8,000 square feet to 279,000 square feet. The residential portion of the project will be reviewed at a later date. The submitted concept plan indicates that the density for the residential portion will fall between 6 and 15 dwelling units per acre, which is consistent with the requirements of the Comprehensive Plan. In general, staff is supportive of the concept plan; staff would encourage the applicant to modify their original proposal as follows: 1. Include the entire project area in the Mixed -Use Community Comprehensive Plan designation. This will provide a greater transition to the existing single-family residential homes in the Tuscany subdivision. This will provide a greater transition to the existing single-family residential homes in the Tuscany subdivision. For the reasons stated in Section VII above, Staff is in support of the applicant's request. B. Annexation & Zoning (AZ): The applicant requests approval to annex and zone 40.38 acres of land with C -C and R-8 zoning districts. The C -C zoning district is consistent with the MU -C designation and with a condition to require the density of the residential parcels to between six and fifteen dwelling units per acre, staff can make the finding that the R-8 zoning district is consistent with comprehensive plan. Staffs recommendations are as follows: 1. Remainder parcel A shall be zoned R-8 and shall have lot sizes generally consistent with the adjacent single-family homes to the north and provide a transitional use between the more intense commercial uses to the south the existing residential to the north. 2. Remainder parcel B shall be zoned R-15 to allow for a greater variety of housing types within the Mixed -Use Community designation. 3. Prior to the City Council the applicant should submit revised legal description for the proposed R-8 and R-15 zoned property. The applicant has indicated that Lots 6-9 will be exclusively used as office designated lots, so the development agreement will reflect a condition that ties the development to only those uses allowed within that zoning designation. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed and zoned. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. To ensure the site develops as proposed and recommended by staff with this application, staff recommends a DA as a provision of annexation with the provisions included in Exhibit B. C. Preliminary Plat (PP): The proposed preliminary plat consists of thirteen (11) commercial lots, two (2) common lots and one right-of-way lot on approximately 16.33 acres of land in a proposed C -C and R-8 zoning districts. The thirteen (13) commercial lots range in size between 8,000 square feet and 279,000 square feet. Staff recommends that the two (2) remainder parcels (Parcel A and Parcel B) be Firenze Plaza — CPAM, AZ, PP H-2016-0102 PAGE 12 Exhibit A included in the plat. Ten (10) days prior to the City Council hearing the applicant shall submit a revised preliminary plat that incorporates the two remainder parcels. Dimensional Standards: Staff has reviewed the proposed plat for compliance with the applicable standards listed in UDC Table 11 -2A -6,11-2A-7 and 11-2B-3 for the R-8, R-15, and C -C zoning districts. Since the C -C lots are not required to meet a minimum lot size, the proposed cormnercial lots meet the dimensional standards of the zones. Per UDC Table 11-213-3, a 25 -foot wide landscape buffer is required adjacent to E. Amity Road and S. Eagle Road, a 20 -foot wide landscape buffer is required along S. Montague Way. Though staff is recommending that the two remainder parcels be included in this plat, the residential portion of this project is not being developed with this application. Compliance with the dimensional standards will be evaluated at the time an application is submitted. In an area designated as Mixed -Use, the residential component of the project shall be between 6 and 15 dwelling units per acre. If the R-8 portion of the project develops with a relatively low density, than the R-15 portion has to make up the difference. Access: Currently, the property has one approved driveway accesses to S. Eagle Road. This access point will be removed as part of the development. The applicant is proposing to extend Mt. Etna Drive to connect with S. Eagle Road approximately 785 feet north of E. Amity Road and 1205 feet south of Zaldia Drive. The applicant is required to provide a cross -access agreement between the commercial lots within the proposed development. The applicant is also proposing to construct a new public street (Bellezza Way) that will connect to E. Arnity Road approximately 780 feet west of Eagle Road and 625 feet east of Montague Way. In addition to the two public street connections (one each to Amity and Eagle), the applicant is also proposing to have two right -in, right -out connects (also one ach to Amity and Eagle). The applicant will need to receive approval from both Council and ACRD for the right -in, right -out connections. The applicant is requesting two right -in, right -out access points to arterial roadways. UDC 11-3A-3 limits access to collector and arterial roadways if access to a local street is available. Staff recommends that the applicant construct the local streets with the first phase of development. Revise concept plan to remove access points from the arterial roadways. Landscaping: Alandscape plan was submitted with this application as shown in Exhibit A.5. The landscape plan depicts the required 25 -foot wide landscape buffer adjacent to S. Eagle and W. Amity Roads, and the 20 -foot wide landscape buffer adjacent to N. Montague Way. The street buffer landscaping complies with the standards in accord with UDC 11 -3B -7C. With the development of the residential portion of the project, the applicant will be required to meet the open space requirements of UDC 11-3B. Existing Trees: The submitted landscape plan notes existing trees on the plan proposed for removal. The applicant is responsible to mitigate all existing healthy trees 4 -inch caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of 100% replacement in accord with UDC 11-3B-10. With the submittal of the final plat, the applicant must submit a revised landscape plan that details the mitigation plan outlined by the developer and the City Arborist. Waterways: As per UDC 11-3A-6, all irrigation ditches, laterals or canals, exclusive of natural waterways and waterways being used as amenities, which intersect, cross or lie within the area being subdivided shall be covered. Firenze Plaza — CPAM, AZ, PP H-2016-0102 PAGE 13 Exhibit A Pressure Irrigation: The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. The applicant should be required to utilize any existing surface or well water for the primary source. If a surface or well source is not available, a single - point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. An underground, pressurized irrigation system should be installed to all landscape areas per the approved specifications and in accordance with UDC 11 -3A-1 5 and MCC 9-1-28. Sidewalk: Five-foot wide detached sidewalks are required along both E. Amity Road and S. Eagle Road. Five-foot wide attached sidewalks are required along both sides of Mt. Etna Drive and Bellezza Way in accord with UDC 11-3A-17. Building Elevations: The applicant has submitted sample elevations to depict the style of homes and proposed for the subdivision. (A reminder that the development of single-family homes is not proposed as part of this application). The proposed homes depict a mix of building materials (lap siding, and batten siding), decorative trim, decorative corbels and stone wainscot. The design features staff supports is the substantial pillars, covered porches and mix of gable and hip roofs and a mix of building materials. Staff is of the opinion the future homes will complement the existing homes in the area and demonstrate high quality materials. The submitted commercial elevations incorporate a glass storefront, block wainscot, variations in roof form, decorative covered entries, and modulation in the wall planes. However, specifics' regarding the primary building materials is not provided on the submitted plan. Any structures constructed on the commercial lots must comply with the design standards set forth in UDC 11- 3A-19. A recorrrrnended DA provision requires compliance with the submitted building elevations. Certificate of Zoning Compliance (CZC) and Design Review (DES): A CZC and DES application is required to be submitted prior to issuance of building permits for any attached single-family homes as well as for the commercial lots. The applicant must comply with the design standards listed in UDC 11-3A-19 and the guidelines contained in the Architectural Standards Manual. Summary: In summary, staff finds the proposed project complies with the applicable policies of the Comprehensive plan and is conditioned to comply with the applicable development standards in the UDC. Based on the aforementioned analysis, staff recommends approval of the subject application. X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Existing & Proposed FLUM -3-. Goneeptua4 Area Plan (dated: 4/5/16) 34, Preliminary Plat (REVISED)(dated: -512/2-15/16) 45, Landscape Plan (dated: 1/29/16) 56. Conceptual Building Elevations (dated: 7/22/16) B. Agency & Department Comments C. Legal Description & Exhibit Map for Annexation & Zoning Boundary Firenze Plaza — CPAM, AZ, PP H-2016-0102 PAGE 14 Exhibit A D. Required Findings from Unified Development Code Firenze Plaza — CPAM, AZ, PP H-2016-0102 PAGE 15 Exhibit A Exhibit A.1: Zoning & Aerial Maps Vicinity Map °'5 °Mile= -1- Exhibit A.2: Existing & Proposed FLUM 500 1,000 Feet Legend = Estate ! Rural Residential Low Density Residential ipledl=Density Residential jvled-High Density Residential Nigh Density Residential 'Commercial Office industrial ,Old Town Mixed Use Neighborhood wlixed Use Community 'Ivl ix ed Use Non -Residential IdNedlUse-Regional — --- Jil Ix ed Use - I nterchan ge ,CIVIC TM „Park 0 MU -Res 0 ;fv1 U -Co m Lifestyle Center Mixed Employment M Low Density Employment High Density Employment Exhibit A -2- Existing Land Us I Proposed Land Us Exhibit A Exhibit A.3: ConceptualArea Plan Preliminary Plat (REVISED)(dated: 412/15/16) i I i 1 Q; 1. ii Parcel Tabulailon +y1 I^ REWJAMR PAOCEGB 1 � Bk�M PxtM SOvxNeN+09 Aueaae w BLOM LOT 136,136 0.13 E F.itYm ATFFA%0 OA ,.t I1I1 101 2 271,515 6.12 �DL LOTe 1 1071 ID,517 @]I OTB 34,1e9 eel �^ 1075 2 0,66 �, o 22,057 0.61 A 4 L� f0I17 1079 1B To : O19 LLC elanBD9rouE 367,115 10.74 i4 BlOCN2 L0t1 21,FE9 OSO .te LOT2 91,1]1 O50 i 1077 21,067 O.EO LOT 4 11,0B0 0.50 ETAM-14P,L��BIODk z 0110TAI $71,30 2.c0 2 al C _ I �1 [f R WOEA PA0.tEt1 41703 992 }. F BEMe9DER PABDEIe 62t,4rs 11.94 .q ROVO[OIOAliOX 145,210 311 tr21939DER PAAOEEA I II{ TOTAL 1,$17,196 7T.Gd r` }i __ i— � 1�—"��—*. '—➢ter T�T"��y�' Preliminary Plat - Parcel Map '» 4@ -3- Exhibit A Exhibit A.45: Landscape Plan (dated: 10/12/16) f 1 I i `� I �i I��r 1 " � �'• g m i (; I 4"Y A \ r1J9(l{e Gksbaes �{I i , fr s 6A i_ II .ir — t 17T}'i�t 4 I \ � � WlWIItiSw!! •' � I I = t iii r (� ' a�arrr �cneouLE � I; EAST AMITY 500.0" ' S - I ProI fe,-y PPlat- OommercixI Landscape Plan TV�! LP1.01 I I ion < I 1 i�l Id- TF', _ H F 1 I Prollminory Plat - MI, Etna Drive & Oflka! Landscape Plan L --41 21 c43 leJuex Rens tvlmkc IeJrteM [AMa9t� G .b} .••" ` YekAtl lkeJ � "Z, T _ =72— PLANT5CHEDUte .,�... ,..........,4�.r� - i teppjice 1P1.02 -4- Exhibit A Exhibit A.56: Conceptual Building Elevations -5- Exhibit A Js1 ..-...—�•-_, 2S0UTH ELEVATION A B C D E F -all,*�y Storefront t a System -6- "�"""' _ 4NDRTH ELEVATION G H I PRO"T 9TMI EXTERIOR ELEVATIONS A52 Exhibit A B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS 1. PLANNING DEPARTMENT 1.1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to conunencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting annexation. The DA shall, at minimum, incorporate the following provisions: a. The existing home and associated outbuildings shall be removed from the site prior to signature on the first final plat. b. Future development of this site shall substantially comply with the preliminary plat/concept plan, sem, landscape plan and architectural elevations included in Exhibit A. c. Future development shall comply with the design standards listed in UDC 11-3A-19 and the City of Meridian Architectural Standards Manual. d. A 25 -foot wide street buffer and a 5 -foot detached sidewalk is required to be constructed along the connlercial frontage of E. Amity and S. Eagle Roads and construct the street improvements (20 -foot wide street buffer, 5 -foot wide detached sidewalk and curb and guuejr along the entire frontage of S. MontagueX with the first phase of development and prior to issuance of the first Certificate of Occupancy for the site. Landscaping is required to be installed within the buffer in accord with the standards listed in UDC 11 -3B -7C. e. The landscape buffer and sidewalk requirements along Parcels A and B shall be installed with the development of those parcels, excluding the west side of the parcels as identified in 1.1.1d. above. f. In accord with the requirements of the Mixed -Use designation set forth in the Comprehensive Plan, the applicant shall be required to provide 5% of the development as public or quasi - public space. With the first CZC or the final plat application, the applicant shall provide open space calculations for the commercial portion of the development. g. In accord with the requirements of the Comprehensive Plan for Mixed -Use developments; in developments where multiple conunercial and/or office buildings are proposed (not residential), the buildings should be arranged to create some form of common, usable area, such as a plaza or green space. h. The uses allowed on Lots 1 6 9 shall be only thoseuses allowed within the L 0 zoning dist •i The applicant shall work with staff to come up with a trigger to implement the third required land use type. i. Remainder parcels A and B shall be zoned R-8 and shall have lot sizes generally consistent with the adjacent single-family homes to the north. eombined density of between 6 and 15 dwelling units pef aere. Tf the mininium of 6 units eannot be aehieved on one of the pareels, the otheF fesidepAial pFoperty shall Make tip the diffeFenee i density. L The two proposed local streets (Mt. Etna Drive and Bellezza Way) shall be constructed with -7- Exhibit A the first phase of development. Thoapplicant shall f e the e ept plan toz . fv� vine v �+®ciiv aeoess points froni the afterial roadways, and provide a ivvised plat to staff at least ten (10) days prior to the City Couneil ho g. One right4n/right-out shall be allowed to Amity Road and one Eagle Road from the proposed commercial portion of the project as proposed in the preliminary plat. No direct lot aeeess to Eagle and Amity Roads shall be allowed as part of this development. n. Parcels A and B shall be further subdivided prior to any development on those parcels. o. In accord with the Mixed -Use designation set forth in the Comprehensive plan, the proposed grocery store is limited to a maximum 60,000 square feet. 1.1.2 The landscape plan included in Exhibit A.5, dated October 12, 2016, is approved with the following changes: a. The landscape plan does not include the required 20 foot landscape buffer on the east side of S. Montague Way. The applicant shall submit a revised landscape plan prior to the Council hearing. 1.1.3 The preliminary plat included in Exhibit A.4, dated December 15, M 2 2016, shall e repvis a 10 days prior- to the City Couneil is approved as follows: a. Remainder- par -eel A a-nd Remainder par -eel B sha4I be ineltided in the subdivision plat. b. Prior to signature on the final plat, the applicant shall provide a copy of a recorded cross - access agreement between the commercial lots within the proposed development. Ten i1 m d the Ee�e 1;oan hal submit a �—r�rnry �3�3rei�8— €--C-�ty— caking—tk@--nppnccn�srinrr-� u-cr�i�rei is�4 pFeliminary plat that i ates the two remainder pa -eels _ d. Prior- to the City Goiineil the applieant should submit revised legal desefiptiEffi f6f 1.1.4 All fencing shall comply with the standards listed in UDC 11-3A-7. 1.1.5 The applicant is required to obtain approval of a Certificate of Zoning Compliance application for establishment of the new use and to ensure all site improvements comply with the provisions of the UDC and the conditions in this report prior to application for building permits, in accord with UDC 11-513-1. 1.1.6 The applicant is required to submit an application for Design Review concurrent with the Certificate of Zoning Compliance application in accord with UDC 11-513-8. The site and building design is required to be generally consistent with the elevations and site plan submitted with this application, the conditions of approval noted herein, and comply with the design standards and guidelines in effect at the time of submittal of the application. 1.1.7 The applioant shall provide revised legal descriptions fer both the R 9 and R 15 zoning distrie . . )f to the Qty Council hearing, 1.1.8 The applieant shall obtaift a Couneil waiver for- the aeoesS tE) Afflity ffnd Eagle Road ift aeeord w4hT TT T -vv 1 1 3A-33 .. 1.2 General Conditions of Approval 1.2.1 Comply with all bulls, use, and development standards of the applicable district listed in UDC Chapter 2 District regulations. 1.2.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. -8- Exhibit A 1.2.3 Install lighting consistent with the provisions asset forth in UDC 11-3A-11. 1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A- 15, UDC 11-313-6 and MCC 9-1-28. 1.2.5 Comply with the sidewalk standards asset forth in UDC 11-3A-17. 1.2.6 Install all utilities consistent with the standards asset forth in UDC 11-3A-21 and 11 -3B -5J. 1.2.7 Construct all off-street parking areas consistent with the standards asset forth in UDC 11-313-5I, 11-313-8C, and Chapter 3 Article C. 1.2.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11 -3B - 7C (streets). 1.2.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B- 11 C. 1.2.10 Protect any existing trees on the subject property that are greater than four -inch caliper and/or mitigate for the loss of such trees as set forth in UDC.11-3B-10. 1.2.11 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12. 1.2.12 Construct all required landscape areas used for storm water integration consistent with the standards as set forth in UDC 11 -3B -I IC. 1.2.14 Comply with the structure and site design standards, as set forth in UDC 11-3A-19 and the guidelines set forth in the City of Meridian Architectural Manual. 1.2.15 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.2.16 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design Review application from the Planning Division, prior to submittal of any building permit application. 1.4.3 The applicant shall submit revised legal descriptions for the staff recommended R-8 and R-15 zoning districts. 2. PUBLIC WORKS DEPARTMENT 2.1 Site Specific Conditions of Approval 2.1.1 Applicant will need to extend a short sanitary sewer main from the currently proposed terminus near the NW corner of Parcel 13, to the east in order to provide service to parcels 12 and 13. Each parcel shall be required to have a separate service line to the public sewer system. 2.1.2 A street light plan will need to be included in the final plat application. Street light plan -9- Exhibit A requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public works.aspx?id=272. 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. 2.2.3 The applicant shall provide easements) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30 -feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-2-28C1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, fencing installed, drainage lots constructed, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. -10- Exhibit A 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11 -5C -3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-1-413. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3 -feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1 -foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACRD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards, These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_worlcs.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the -11- Exhibit A owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The Police Department has no comments on this application. 4. FIRE DEPARTMENT 4.1 Any newly installed Fire Department connections for sprinkler or standpipes will require locking Knox box plugs 4.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance with International Fire Code Section (IFC) 508.5.4 as follows: a. Fire hydrants shall have the 4 ''/2" outlet face the main street or parking lot drive aisle. b. Fire hydrants shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on corners when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10'. £ Fire hydrants shall be placed 18" above finished grade to the center of the 4 %" outlets. g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 4.2 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 1 50'in length with no outlet. 4.3 All entrances, internal roads, drive aisles; and alleys shall have a turning radius of 28' inside and 48' outside, per International Fire Code Section 503.2.4. 4.4 Provide signage ("No Parking Fire Lane") for all fire lanes in accordance with International Fire Code Sections 503.4 & D103.6. 4.5 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in International Fire Code Section 304.1.2. 4.6 Fire lanes, streets, and structures (including the canopy height of mature trees) shall have a vertical clearance of 13'6 as set forth in International Fire Code Section 503.2.1. 4.7 The fire department requests that any future signalization installed as the result of the development of this project be equipped with Opticom sensors to ensure a safe and efficient response by fire and emergency medical service vehicles. The cost of this installation is to be borne by the developer. (National Fire Protection Std 1141 Section 5.2.11.1) 4.8 All portions of the buildings located on this project must be within 150' of a paved surface as measured around the perimeter of the building as set forth in International Fire Code Section 503.1.1. 4.9 There shall be a fire hydrant within 100' of all fire department connections as set forth in local amendment to the International Fire Code 10-4-2L. 4.10 The Fire Department will require Knoxbox Fire Department Connection caps on all FDC inlets. IFC 102.9 -12- Exhibit A 4.11 Buildings over 30' in height are required to have access roads in accordance with the International Fire Code Appendix D Section D105. 4.12 Emergency response routes and fire lanes shall not be allowed to have traffic calming devices installed without prior approval of the Fire Code Official. National Fire Protection Standard 1141, Section A5.2.18. 5. REPUBLIC SERVICES 5.1 Republic Services has requested details of the trash enclosures. Please coordinate with Bob Olson, Republic Services (208-345-1265 or rolsonnu,republicservices.com) and obtain approval of the trash enclosure prior to submittal of the Certificate of Zoning Compliance application. 6. PARKS DEPARTMENT 6.1 The Parks Department has no comments on this application. 7. ADA COUNTY HIGHWAY DISTRICT A. SITE SPECIFIC CONDITIONS The revised plat layout, dated December 6, 2016 is approved. 2. Enter into a Cooperative Development Agreement with ACHD for the proposed widening of the roundabout at Eagle/Amity, and the proposed widening of Eagle Road. The Cooperative Development Agreement should include the intersection and roadway design and construction, as well as allocation of costs. ACHD will provide reimbursement for eligible project costs of permanent intersection improvements consistent with the CIP. 3. Dedicate right-of-way on Eagle Road to total 48 -feet from centerline (outside the influence area of the Eagle/Amity roundabout). The applicant will be compensated for this right-of-way. 4. Construct Mount Etna Drive to intersect Eagle Road, located 785 -feet north of Amity Road; and to intersect Montague Way in alignment with San Stefano Drive. 5. Construct one right-in/right-out only driveway to intersect Eagle Road, located 495 -feet north of Amity Road. Restrict the driveway to right-in/right-out only with the construction of a 6" raised median on Eagle Road. The median should extend from the roundabout north to 75 -feet beyond the north edge of the driveway. 6. Dedicate right-of-way on Amity Road to total 48 -feet from centerline (outside the influence area of the Eagle/Amity roundabout). The applicant will be compensated for this right-of-way. 7. Construct one 30 -foot wide right -in -right -out only driveway on Amity Road located 435 -feet west of Eagle Road, as proposed. Restrict the driveway to right-in/right-out only with the construction of a 6" raised median on Amity Road. The median should extend from the roundabout west to 75 - feet beyond the west edge of the driveway. 8. Construct a dedicated right turn lane on Amity Road to accommodate the right-in/right-out only driveway. 9. Constrict Bellezza Way to intersect Amity Road, located 780 -feet west of Eagle Road, as proposed. 10. Construct a dedicated right turn lane and a center left turn lane on Amity Road at Bellezza Way. 11. Construct Mount Etna Drive, between Eagle Road and Bellezza Way, as a 46 -foot street section with vertical curb, gutter, and a 5 -foot wide detached concrete sidewalk. If street trees are desired, then the planter strip shall be 8 -feet in width. -13- Exhibit A 12. Public streets located west of Bellezza may be constructed as 34 -foot street sections with vertical curb, gutter, and 5 -foot wide concrete sidewalks (attached or detached). If street trees are desired, then the planter strip shall be widened to 8 -feet in width. Provide written Fire Department Approval for use of the 34 -foot street section. 13. Construct commercial driveways on Mount Etna Drive, as proposed: • Two 30 -foot wide driveways, aligned centerline to centerline on the north and south sides of Mount Etna Drive, located approximately 250 -feet west of Eagle Road. • One 30 -foot wide driveway located approximately 450 -feet west of Eagle Road. 14. Construct Bellezza Way as a 46 -foot street section with vertical curb, gutter, and a 5 -foot wide detached concrete sidewalk abutting the site. Dedicate right-of-way to 2 -feet behind the back of curb and provide a sidewalk easement for the detached sidewalk. If street trees are desired, then the planter strip shall be widened to 8 -feet in width. 15. Construct commercial driveways on Bellezza Way, as proposed: • One 30 -foot wide driveway located approximately 250 -feet north of Amity Road. • One 40 -foot wide driveway located approximately 360 -feet north of Amity Road. • One 40 -foot wide driveway located approximately 570 -feet north of Amity Road. (May be wider if deemed necessary to accommodate trucks.) 16. Pave all driveways their fall width at least 30 -feet onto the site beyond the edge of pavement of the adjacent roadway. Driveways on Eagle Road and Amity Road shall be constructed as curb return type driveways. 17. All other driveways on the proposed local streets (future residential areas) will be reviewed with future development applications. 18. Obtain approval from the ACRD Pavement Cut Cornrnittee for all cuts to Montague Way, 19. Other than the access points approved with this application, direct lot access to Eagle Road and Amity Road is prohibited and shall be noted on the final plat. 20. Payment of impacts fees are due prior to issuance of a building permit. 21. Comply with all Standard Conditions of Approval. B. STANDARD CONDITIONS OF APPROVAL 1. All proposed irrigation facilities shall be located outside of the ACRD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACRD right-of-way (including all easements). 2. Private Utilities including sewer or water systems are prohibited from being located within the ACRD right-of-way. 3. In accordance with District policy, 7203.3, the applicant may be required to update any existing non-compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant's engineer should provide documentation of ADA compliance to District Development Review staff for review. 4. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. -14- Exhibit A 5. A license agreement and compliance with the District's Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 6. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7. It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 8. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 9. All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 10. Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 11. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 12. If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. -15- Exhibit A Exhibit C: Legal Description & Exhibit Map for Annexation & Zoning Boundary July 29, 2016 Project No. 116015 s405 TRE LAND GROUP, INC, Exhibit "N' EAGLE & AMITY PROJECT ANNEXATION DESCRiPTION A parcel of land located in the Southeast One Quarter of the Southeast One Quarter of Section 29, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the Section Corner commun to Sections 28, 29, 92 and 33 of said Township 3 North, flange 1 East, said point being the POINT Or BEGINNING; Thence North 89"43'46" West, a distance of 1327.92 feet on the Section Line common to said Sections 29 and 32 to the East 1/16th Section Corner common to said Sections 29 and 32; Thence North Q0"51'25" West, a distance of 25,00 feet to the intersection point of the northerly right- of-way line of East Amity Road and the easterly right-of-way line of South Montague Way; Thence North 00'26'21" East, a distance of 1297,80 feet on the 1/16th Section Line to a point on the southerly boundary line of Messina Meadows Subdivision No. 2, recorded in Book 101 at Page 13373 of Plats, Ada County Records; Thence South 89°39'52" East, a distance of 1307.62 feet on the southerly boundary line of said Messina Meadows Subdivision No. 2, and the east -west 1/16th Section Line of the Southeast One Quarter of said Section 29; Thence South 89"08'56" East, a distance of 25.00 feet to the South 1/16th Section Line common to said Sections 2B and 29; Thence South 00°37'07" West, a distance of 1321.08 feet on said Section Line to the point of beginning. The above described parcel contains 40.38 acres more or less. PREPARED 8Y: THE LAND GROUP, INC. James R. Washburn P, Site Planning • Landscape Architecture m Civil Engineering; . Golf Course Irrigation & Engineering 4 Graphic Design • 5urveying 462 E. Shore Drive, Suite 100 a Eagle, Idaho 83616 • P 208,939.4041 • www.thelandgroupinc.com -16- Exhibit A ❑etlutm Q4416 gE01 s'f�IR�'eRiisll trrPSsm�,nnbr�Advy na,Fu�a: u�hr.wtwimia>itasteht 7m9 0 v1 eh N` tie e1�_`— �— _ - - 1321.08' S00°37'07V 1321.08' ® e � m y N00°37'07"E 2642.15' i - OASIS OF BEARING - SOUTH EAGLE ROAD c� a CO �b C c KO M3 N gavigil s Exhibit "B" SouTR 1tQmou wAr is Q Annexation Description � `_ � - - - N00°26'21'E 1297.80' Y t; M 9C I Q �— �t� r iM (-- w 0 t+� � I i cn to Co w m to o I m C 0 �0 0 N jN Ui Cm7 1� 1 — O ` I I �0 CD � ,a w m �rto -Ci rn m CD m m z ro 7m9 0 v1 eh N` tie e1�_`— �— _ - - 1321.08' S00°37'07V 1321.08' ® e � m y N00°37'07"E 2642.15' i - OASIS OF BEARING - SOUTH EAGLE ROAD c� a CO �b C c KO M3 N gavigil s Exhibit "B" South Eagle Road & East Amity Road is Q Annexation Description � `_ � hiartdian Idaho -17- iv m April 29, 2016 Project No. 116015 Exhibit A TIM LAND GROUP, INC, Exhibit "A" EAGLE & AMITY PROJECT GCZONF DESCRIPTION A parcel of land located in the Southeast One Quarter of the Southeast One Quarter of Section 29, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the Section Cornercommon to sections 28, 29, 32 and 33 of said Township 3 North, Range i East, (from which point the One Quarter Corner common to said Sections 28 & 29 bears North 00°37'07" East, 2642.15 feet distant), said Section Corner being the POINT OF BEGINNING; Thence North 89°43'46" West, a distance of 762.19 feet on the section line common to said Section29 and 32; Thence North 00'37'07" East, a distance of 789,79 feet; Thence South 89°22'$3" East, a distance of 397.88 feet; Thence North 00'37'07" East, a distance of 304.02 feet; Thence South 89'40'14" East, a distance of 364,30 feet to a point on the Section line common to said Sections 28 and 29; Thence South 00'37'07" West, a distance of 1091.03 feet on the Section line common to said Sections 28 and 29 to the point of beginning, The above described parcel contains 16.33 acres more or less, PREPARED BY: THE LAND GROUP, INC. James R. Washburn Site Planning 0 Landscape Architecture - Civil Engineering • Golf Coutse Irrigation & Engineering + Graphic Design , Surveying 462 E, Shore Drive, Suite 100 + Eagle, Idaho 83616 s P 708,939,4041 - avwmthelandgrouptnc•com -18- July 29, 2016 Project No, 116015 im1WR:�iV:1 TUE LAND GROUP, INC. Exhibit "A" EAGLE & AMITY PROJECT R-8 ZONE DESCRIPTION A parcel of land located in the southeast One Quarter of the Southeast One Quarter of Section 29, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the Section Corner common to Sections 28, 29, 32 and 33 of said Township 3 North, Range 1 East; Thence North 00"37'07" East, a distance of 1091.03 feet on the Section tine common to said Sections 28 and 29 to the point the of POINT OF BEGINNING; Thence North 89°40'14" West, a distance of 364,30 feet; Thence South 00°37'07" West, a distance of 304.02 feet; Thence North 89°22'53" West, a distance of 397,88 feet; Thence South 00°37'07" West, a distance of 789.79 feet to a point on the Section Line common to said Sections 29 and 32; Thence North 89143'46" West, a distance of 565.73 feet on the Section Line common to said Sections 29 and 32 to the East 1/16th Section Corner common to said Sections 29 and 32; Thence North 00'51'25" West, a distance of 25,00 feet to a point on the northerly right-of-way line of East Amity Road; Thence North 00°26'21" East, a distance of 1297.80 feet to the southeast 1/16th Section Corner of said Section 29, said point being on the southerly boundary line of Messina Meadows Subdivision No, 2, as same is shown on the Plat thereof retarded in Book 101 of Plats at Page 13373 of Ada County Records; Thence South 89'39'52" East, a distance of 1307.62 feet on the southerly boundary line of said Messina Meadows Subdivision No, 2; Thence South 89°08'56" East, a distance of 25.00 feet to the South 1/16th Section Corner common to said Sections 28 and 29; Thence South 00"37'07" West, a distance of 230.05 feet on the Section Line common to said Sections 28 and 29 to the point of beginning. The above described parcel contains 24.05 acres more or less. PREPARED BY: THE LAND GROUP, INC. James R. Washburn Site Planning • Landscape Architecture < Civil Engineering - Golf Course irrigation & Engineering - Graphic Design r Surveying 462 E. Shore Drive, Suite 100 i Eagle, Idaho 83616. P 208.939.4041 a wmv.thelandgroupinc.com -19- Min— pCelN.nanScitEm3J'.'mmOJtq�s NrpyaGYd�ldq ld fbt J OI�Mh'mt MhfimW )infv:Rnaitn cY l¢M RSA M Exhibit A SOM YONTAGUE WAY - - - N00°2621'E 1297.80' 4 yz 1 W N00°37'07"E 789.79' v �wl rn3i ts`zp o N N_ rN Cn –C7 -I f r � N o to2� 304.02' w = G� S00°37'07"W d -, t q Z M Co[u m 1 C7 rn nI Cl Q Q DO I w 2 .a oW _c�sJ to 1091.03_'—. - - _ _ - - — - - 230,05' 1321.08' S00°37'07"W 132108' _ �. en W ~rn m N0017'07"E 2642.15' - BASIS OF BEARING - SOUTH EAGLE .ROAD -20- �. Exhibit "'R" South Eagle Road & East Amity Road � o R-8 Zane Description Meridian ]Asha -20- Exhibit A D. Required Findings from Unified Development Code 1. COMPREHENSIVE PLAN AMENDMENT FINDINGS: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. hi order to grant an amendment to the Comprehensive Plan, the Council shall make the following findings: a. The proposed amendment is consistent with the other elements of the Comprehensive Plan. Council finds that the proposed changes, as recommended by staff, to the Future Land Use Map are generally consistent with elements of the Comprehensive Plan as detailed in Section VII above. b. The proposed amendment provides an improved guide to future growth and development of the city. Council finds that the proposal to modify the Future Land Use Map to allow for Mixed Use - Cormnunity uses will be compatible with existing and future residential and commercial uses in the nearby vicinity. c. The proposed amendment is internally consistent with the Goals, Objectives and Policies of the Comprehensive Plan. Council finds that the proposed amendment is internally consistent with the Goals, Objectives, and Policies of the Comprehensive Plan (see Section VII for detailed analysis). d. The proposed amendment is consistent with the Unified Development Code. Council finds that the proposed amendment is consistent with the Unified Development Code. e. The amendment will be compatible with existing and planned surrounding land uses. Council finds the proposed amendment will be compatible with adjacent existing and future residential and commercial uses if the applicant complies with the conditions in Exhibit B. L The proposed amendment will not burden existing and planned service capabilities. Council fords that the proposed amendment would not burden existing and planned service capabilities in this area of the city. Sewer and water services are available to be extended to this site. g. The proposed map amendment (as applicable) provides a logical juxtaposition of uses that allows sufficient area to mitigate any anticipated impact associated with the development of the area. Council finds the proposed commercial development of this property is consistent with the proposed map amendment and will not significantly impact development in this area and provides a logical juxtaposition of uses. h. The proposed amendment is in the best interest of the City of Meridian. For the reasons stated in Sections VII, VIII, and IX and the subject Findings above, Council finds that the proposed amendment is in the best interest of the City. 2. ANNEXATION & ZONING FINDINGS: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public bearing, review the application. In order to grant an annexation, the -21- Exhibit A Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; Council finds that the proposed map amendment to C -C, and R-8 and R 15 are consistent with the proposed MU -C FLUM designation for this site and should be compatible with existing and future uses in the area. Therefore, Council finds the amendment is consistent with the applicable provisions of the Comprehensive Plan (see section VII above for more information). b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; Council finds that the proposed map amendment to the C -C and R-8 zoning districts are consistent with the purpose statements of the residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. The Council considered any oral or written testimony that was provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-513-3.E). Council finds the proposed annexation of this property is in the best interest of the City if the applicant develops the site in accord with the conditions listed in Exhibit B and enters into a development agreement. 3. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for rnore infortnation. b. Public services are available or can be made available and are adequate to accommodate the proposed development; Council finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; -22- Exhibit A Because City water and sewer and any other utilities will be provided by the development at their own cost, Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; Council relied upon continents from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. The Council considered any public testimony that was presented when determining whether or not the proposed subdivision may cause health, safety or environmental problems of which Council is unaware. L The development preserves significant natural, scenic or historic features. Council is unaware of any significant natural, scenic or historic features that exist on this site. -23- Meridian City Council Meeting DATE: May 9,2017 ITEM NUMBER: 5D PROJECT NUMBER: ITEM TITLE: Consent to Annex for Mark Choi at 5035 W. Franklin Road MEETING NOTES ur APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS E IDR I ANC-- Public IDAHO Works Department TO: Mayor Tammy de Weerd Members of the City Council FROM: Dale Bolthouse, Public Works Director Jared Hale, Engineering Project Manager DATE: May 2, 2017 Mayor Tammy de Weerd City Council Member=t Keith Bird Joe Borton Luke Cavener Genesis Milam Anne Little Roberts Ty Palmer SUBJECT: CONSENT TO ANNEX FOR MARK CHOI AT 5035 W. FRANKLIN ROAD I. RECOMMENDED ACTION A. Move to: 1. Approve the Consent to Annex Agreement for Mark Choi at 5035 W. Franklin Road; 2. Authorize the Mayor to sign the agreement. II. DEPARTMENT CONTACT PERSONS Jared Hale, Engineering Project Manager 489-0370 Clint Dolsby, Assistant City Engineer 489-0343 Warren Stewart, City Engineer 489-0350 Dale Bolthouse, Director of Public Works 985-1257 III. DESCRIPTION A. Background During the design process of the ACRD Franklin Road (Black Cat to Ten Mile) project, ACRD discovered they would have to remove Mark Choi's drain field located at 5035 W. Franklin Road. They agreed to pay the construction, materials, and connection costs, including the assessments, for City water and sewer services when they were available as part of their right-of-way negotiations. ACRD will need to provide the residential water and sewer services to the existing home to restore his sewer system and connect the home to City water. Mr. Choi has written a letter to the City making a formal request to connect. Page 1 of 2 Warren Stewart reviewed the letter dated March 16, 2017 and other supporting documents, and found no physical reason that would prohibit water and sewer service to the subject parcel. New water and sewer mains were installed across the frontage of his property. Mr. Stewart recommended that Mr. Choi enter into a Connection Agreement with the City of Meridian allowing him to obtain water and sewer services with the following conditions: he (or ACHD) pay the water and sewer assessment fees required to connect and take the necessary steps to annex his property when it becomes contiguous to City limits. All other required City of Meridian fees would have to be paid prior to water meter installation and sewer service connection. IV. IMPACT A. Strategic Impact: This will allow the City to provide necessary water and sewer facilities to a valued customer. This project is in direct alignment with the Public Works mission to anticipate, plan, and provide exemplary public services and facilities that support the needs of a growing community. V. LIST OF ATTACHMENTS A. Consent to Annex Agreement Approved for Council Agenda: A Page 2 of 2 5-13 !7 D to ADA COUNTY RECORDER Christopher D. Rich 2017-041829 BOISE IDAHO Pgs=6 LISA BATT 05/11/2017 10:44 AM CITY OF MERIDIAN, IDAHO NO FEE RECORDING REQUESTED BYAND WHEN RECORDED RETURN TO: City Clerk City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 AGREEMENT FOR EXTENSION OF DOMESTIC WATER AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS: 5035 W. FRANKLIN ROAD This AGREEMENT FOR EXTENSION OF DOMESTIC WATER AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS ("Agreement") is made this /,9 day of fit 1 2017, by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho (hereinafter "City"), and Mark Choi, whose address is 1988 Almadale Place, Germantown, Tennessee (hereinafter "User") (collectively, "Parties"). WHEREAS, User is the owner of parcel number S1216110400, located at 5035 W. Franklin Road, Meridian, Idaho Ada County, Idaho (hereinafter "Subject.Property"), which real property is located outside of Meridian City limits; WHEREAS, the City is authorized by Idaho Code section 50-323 to develop, operate, and maintain a domestic water supply, and to protect the same from contamination, and the City does exercise such authority, including by the adoption and enforcement of Title 9, Chapters 1 and 4. Meridian City Code; WHEREAS, the City is authorized by Idaho Code section 50-332 to operate and maintain a domestic sewer system, and the City does exercise such authority, including by the adoption and enforcement of Title 9, Chapter 4, Meridian City Code; and WHEREAS, the User requests to connect the existing residence at Subject Property to the City water and sewer systems, disconnect the private water well, and abandon the septic system at Subject Property; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises -and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, the Parties agree as follows; I. COMMITMENTS BY CITY. A. Water and sewer extension. City shall, at User's sole expense extend the water and sewer lines to the Subiect Propeand s a Inststu s or connection of the residence at the Subject Property to the City water and sewer systems. AGREEMENT FOR EXTENSION OF DOMESTIC WATER AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS — 5035 W. FRANKLIN ROAD PAGE 1 OF 6 B. Provision of Services. At all times relevant hereunder, City shall provide sewer and water services to the Subject Property, subject to the terms and conditions of this Agreement and any and all applicable laws and City ordinances. C. Billing. City shall bill User monthly for sewer and water usage according to the metering, accounting, and billing system in place under Meridian City Code and the policies and practices of the City of Meridian. D. Recordation. City shalt record this Agreement, and shall submit proof of such recording to User. E. Annexation Notice. City shall send written notice to User when Subject Property is eligible for annexation, requiring User to submit an Annexation Application to City for Subject Property, II. COMMITMENTS BY USER. A. User to hire contractor. User shall, at User's sole expense, hire a licensed contractor of User's choice to connect the residence at the Subject Property to the City water and sewer systems, in accordance with all applicable permits, laws, regulations, and standards, including the Idaho Standards for Public WorksConstruction ("ISPWC") and supplemental standards thereto as adopted by City, hollowing construction of the sewer connection, User shall disconnect and abandon the well and septic system at the Subject Property in accordance will all applicable laws and regulations. B. Payment for City services. User shall be responsible for aying to City_any a d all costs related to sewer and water infrastructure construction, .materials, and connection, including, but not limited to extension of services, connections, assessments, meter installation, and ins ec lon_fees. Upon connection to the City's sewer and/or water system, User shall pay to City all applicable fees and costs for sewer and water services provided, including, but not limited to use fees, as such are calculated and billed by City as set forth herein and established by law or City ordinance. The exclusive remedy for disputes, objections, or appeals regarding such fees and charges shall be appealed to the Board of Appraisers under the procedure set forth in Meridian City Code. Notwithstanding any other provision of this Agreement, this provision shall be binding upon User and upon any and all successors in Interest of User and/or to the Subject Property. C. No cross -connection. User shall abide by and comply with any and all applicable provisions of law, which shall specifically include, but shall not be limited to, compliance with Chapter 3, Title 9, Meridian City Code and/or any and all similar ordinances subsequently adopted, which prohibit the installation and/or maintenance of a cross - connection to the City's water system. This provision shall be binding upon User and upon any and all successors in interest of User and/or to the Subject Property. D. Consent to annexation. User specifically agrees that, as a specific consideration of City's willingness to enter into this Agreement, User shall, and hereby does, provide perpetual AGREEMENT FOR EXTENSION OF DOMESTIC WATER AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS - 5035 W. FRANKLIN ROAD PAGE 2 -of 0 n consent to annexation of the Subject Property into the City of Meridian. This provision shall comprise evidence of User's consent to annexation and shall be binding upon all subsequent purchasers, heirs, or assigns of the Subject Property. Notwithstanding any other provision of this Agreement, this provision shall be binding upon User and upon any and all successors in interest of User and/or to the Subject Property. E. Annexation application. Within sixty (60) days of receiving written notice from City that Subject Property is eligible for annexation, User shall, at User's sole expense, submit an Annexation Application for the Subject Property into the City of Meridian. User's Annexation Application shall be a complete submittal of all City -required documents, exhibits, and fees for requesting annexation into the corporate boundary that are in effect at the time of application. Such Annexation Application shall propose zoning designations consistent with the Future Land Use Map designation of the City's Comprehensive Plan. F. Future development agreement. User acknowledges that, pursuant to Idaho Code section 67-651 lA and the Meridian Unified Development Code ("UDC"), as part of the annexation process, User will be required to enter into a development agreement concerning the use or development of the Subject Property. Such development agreement will include requirements that the use of the Subject Property comply with all provisions of the UDC and Meridian City Code, including those provisions related to land use, specific use standards, landscaping, access, parking, and other conditions as may be appropriate and necessary to carry out the policies of the comprehensive plan, regulate the uses of property and structures within the City of Meridian, and protect and promote public health, safety, and general welfare. G. Consent to entry. User shall, and hereby does, provide perpetual consent and access to the City to enter the Subject Property for the purpose of inspecting any and all sewer and/or water pipes, connections, and related infrastructure. Except as to routine meter readings or in the event of an imminent or realized threat to the public health, safety, or welfare, City shall provide User at least twenty-four (24) hours prior notice of such entry; such notice may be verbal or written and maybe posted at the Subject Property. III. GENERAL PROVISIONS. A. Default. Any failure to perform the terms and conditions of this Agreement, or any portion thereof, shall be a default hereunder. In the event of a default, the non -defaulting party may serve a written Notice of Default upon the defaulting party by the method set forth herein. Except in case of an imminent or realized threat to the public health, safety, or welfare, the defaulting party shall have thirty (30) days following delivery of such notice to cure or correct the default before the non -defaulting party may seek any remedy as provided herein. Notwithstanding any other provision of this Agreement, this provision shall be binding upon the Parties and upon any and all successors in interest thereof. B. Enforcement. This Agreement shall be enforceable in any court of Competent jurisdiction by either City or User, or any respective successor(s) in interest thereof. An action at law or in equity, as appropriate, shall lie to secure specific performance of any covenant, agreement: AGREEMENT FOR EXTENSION OF DOMESTIC WATER PAGE 3 OF 6 AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS - 5035 W. FRANKLIN ROAD condition, commitment, and/or obligation set forth herein. In addition, remedies available to City shall include, but shall not be limited to, termination of sewer and/or water service to User, to any successor(s) in interest, and/or to any sewer or water user located on the Subject Property. C. Notices. Any notice desired by the Parties or required by this Agreement shall be deemed delivered after deposit in the United States Mail, postage prepaid, addressed as follows: City: City of Meridian Attn: Public Works Department Director 33 E. Broadway Ave, Meridian, Idaho 83642 User: Mark Choi 1988 Almadale Place Germantown, Tennessee 38139 Either Party may change its address for the purpose of this section by delivering to the other Party written notification of such change, establishing a new address for noticing purposes, in accordance with the requirements of this section. D. Time is of the essence. The Parties acknowledge and agree that time is strictly of the essence with respect to each and every term, condition, and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach and default hereunder by the Party so failing to perform. E. Binding upon successors. Except as otherwise specifically provided herein, this Agreement shall be binding upon any and all owners of the Subject Property, any and all subsequent owners thereof, and each and every other person acquiring an interest in the Subject Property. Nothing herein shall, or shall be construed to, in any way prevent the sale or alienation of the Subject Property, or any portion thereof, except that any sale or alienation shall occur subject to the provisions of this Agreement, and any successive owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed, F. Severability. If any provision of this Agreement is held invalid by a court of competent jurisdiction, such provision shall be deemed to be exised herefrom and the invalidity thereof shall not affect any other provision or provisions contained herein. G. Attorney fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorney fees as determined by such court. This provision shall be deemed to be a separate contract between the Parties and shall survive, inter alfa, any default, termination, or forfeiture of this Agreement. H. Final Agreement. This Agreement sets forth all promises, inducements, agreements, conditions, and understandings between City and User relative to the subject matter hereof, and there are no promises, agreements, conditions, or understandings, either oral or written, express or implied, between City and User, other than as are stated herein. Except as otherwise specifically provided herein, no subsequent alteration, amendment, change, or AGREEMENT FOR EXTENSION OF DOMESTIC WATER AND SEWER SERVICE OUTSIDE MERIDIAN CrrY LIMITS - 5035 W. FRANKLIN ROAD PAGE 4 OF 6 CITY OF MERIDIAN: BY: Tammy de ee , Mayor Attest: C. y Col , City Clerk ♦•••••r+«•R••••••1 'U » , O • . •�•. STATE � ••�� 04 cG\ N� f�� J LUQ co O� o_ �,�� . do STATE OF IDAHO ss County of Ada I HEREBY CERTIFY that on this "1t day of( 2017 before the undersigned, personally appeared TAMY de WEERD and CJAY COLES, known or identified to me to be the Mayor and City Clerk, respectively, of the City of Meridian, who executed the instrument on behalf of the City of Meridian, and acknowledged to me that the City of Meridian executed the same, IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written, ��-tjja* Notary Public for Idaho n Residing at i%/ �X , Idaho MY Commission Expires: AGREEMENT FOR EXTENSION OF DOMESTIC WATER AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS - 5035 W. FRANKLIN ROAD PAGE 6 of 6 I addition to this Agreement shall be binding upon the Parties unless set forth in writing and duly executed by both Parties or their successors in interest. I. Non -waiver. Failure of either Party to promptly enforce -the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any Party's right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after either party becomes entitled to the benefit thereof, notwithstanding delay in enforcement. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy, I Compliance with laws. Throughout the course of this Agreement, the Parties shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. The City's ordinances appertaining to the regulation, control, and use of its sewer and water systems, and any prospective amendments to and/or recodifications thereof, are specifically and without limitation incorporated into this Agreement as if set forth fully herein. K.. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorney or the opportunity to seek such advice. L. Approval Required: This Agreement shall not become effective or binding until approved by the City Council of the City of Meridian. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this T day of 2017. USER: (7M)ark Choi 44aj V STATE OF TENNESSEE) ss; County of I HEREBY CERTIFY that on this I k day of AT r + t 70'7 before the undersigned, a Notary Public in the State of Tennessee, personally appeared MARK CHOI, proven to me to be the person who executed the said instrument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate fust above written. Notary Public for Tennessee �, I Residing at Tennessee Tennessee My Commission Expires 0 2 -V Q- — 201 e AGREEMENT FOR EXTENSION OF DOMESTIC WATER AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS — 5035 W. FRANKLIN ROAD PAGE 5 OF 6 Meridian City Council Meeting DATE: May 9,2017 ITEM NUMBER: 5E PROJECT NUMBER: ITEM TITLE: North Black Cat Lift Station Natural Gas Service - Contract with Intermountain Gas Company for $30,209.54 MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS E IDIANt�-- Public IDAHO Works Department TO: Keith Watts FROM: Garrick Nelson Staff Engineer Mayor Tammy de Weerd City Council Meenberte Keith Bird Joe Borton Luke Cavener Genesis Milam Anne Little Roberts Ty Palmer DATE: May 3rd, 2017 SUBJECT: NORTH BLACK CAT LIFT STATION NATURAL GAS SERVICE — CONTRACT WITH INTERMOUNTAIN GAS COMPANY FOR $30,209.54. I. DEPARTMENT CONTACT PERSONS Garrick Nelson, Staff Engineer 489-0358 Clint Dolsby, Assistant City Engineer 489-0341 Warren Stewart, City Engineer 489-0350 Dale Bolthouse, PW Director 489-0372 II. DESCRIPTION A. Background When the North Black Cat Lift Station was constructed there were not natural gas service lines in the vicinity of this lift station. At that time it was not fiscally reasonable to bring a natural gas service line to the lift station and propane service was installed. The Wastewater Division currently spends $18,000 per year on propane to heat this lift station throughout the winter and its estimated the Division would spend approximately $3,800 per year on natural gas. Development has occurred in the area of this lift station over the last few years bringing natural gas lines closer to this lift station. Connecting natural gas service to this lift station would eliminate the annual cost of propane to heat this lift station with a payback period of less than three years. B. Proposed Project This project would extend a 4 inch natural gas main south approximately 1460 feet along N Black Cat Road from W Quintale Street to the North Black Cat Lift Page I of 2 Station site at 4300 N Black Cat Road. Intermountain Gas will construct the gas main extension per the agreement. The agreement also includes a 5 year reimbursement clause should any development occur that connects to this new extension. They City would be responsible for notifying Intermountain Gas if any connections for new service occur on an annual basis, and the agreement stipulates the calculation for refund. III. IMPACT A. Fiscal Impacts Funding is available in the North Black Cat Lift Station Gas Service enhancement for this contract. Project Costs: Fiscal Year 2017 Construction Contract Project Funding Fiscal Year 2017 Available Funding Total Funding Requested B. Alternatives Account Code / Codes 3590-96144 $30,209.54 $40,000.00 $30,209.54 Continue utilizing the propane service at the lift station at an annual cost to the City of $18,000. C. Time Constraints Construction of this project is incorporated in the enhancement for FYI 7. Approval of this construction contract in a timely manner will ensure the project remains on schedule for completion prior to the end of FYI 7. Departmental Approval: C-., �- - 0 -W—� Page 2 of 2 INTERMOUNTAIN GAS COMPANY MAIN EXTENSION CONTRACT TYPE A Intermountain Gas Company (hereafter referred to as "Intermountain") and the following person(s): CITY OF MERIDIAN (hereafter referred to as "Applicant") mutually agree to the terms of this contract. I. Applicant hereby applies for a gas main extension, Project #413-1584 WO#238637 (hereafter referred to as the "Project") to be constructed in accordance with Intermountain's General Service Provisions, at the following location: Installing 1460' of 4" Y Main into NORTH BLACK CAT LIFT STATION to serve 4300 N Black Cat.. To serve 1 lot. 2. Intermountain's calculated cost of constructing the Project (hereafter referred to as the "Total Estimated Investment") is $33,796.93. 3. Intermountain agrees to construct the Project. 4. Applicant agrees to pay Intermountain $30,209.54, which is the difference between the amount allowable for the expected revenue from the Project pursuant to Intermountain's General Service Provisions and the "Total Estimated Investment". Such amount shall be paid prior to commencement of construction of the Project. 5. Intermountain shall, at the end of each of the first five (5) twelve (12) month periods following the month in which the Project was completed, calculate the estimated annual revenue from those new services not used to calculate the amount described in paragraph 4 hereof, and not considered in a previous refund calculation. One and a half (1 1/2) times each such amount shall be refunded by intermountain to Applicant provided that the total refund to Applicant during the term of this agreement shall not exceed the amount paid by Applicant pursuant to paragraph 4 hereof. 6. Applicant must notify Intermountain in writing of each new service Applicant wishes to be included in calculating refunds pursuant to paragraph 5 hereof. No new service will be included in such calculation unless Applicant so notifies Intermountain prior to the end of any twelve-month period. 7. No refunds will be made for services initiated after five years from the month in which the Project is completed. 8. Intermountain shall retain all ownership in the Project. 9. While an Applicant may consist of several persons, such a group of persons shall be treated as a single applicant herein for all purposes. 10. This agreement is entered into pursuant to and subject to Intermountain's General Service Provisions in effect and on file with the Idaho Public Utilities Commission. All service rendered by Intermountain shall be in accordance with the rates, rules and regulations promulgated by the Idaho Public Utilities Commission, Dated: May 2, 2017 Applic i �� City eridian Mayor Tammy de Weerd 33 E Broadway Ave Meridian, ID 83642 208-898-5500 IGC Form 515 Intermountain Ga pany 555 S Cole Rd PO Box 7608 Boise, ID 83707-9928 Fax: (208) 377-6867 UNIVERSAL INVOICE INTERMOUNTAIN GAS COMPANY P.O. Box 7608, Boise, ID 83707 SERVICE ADDRESS: INVOICE #: 408086 GAS ACCOUNT NUMBER ` SPECIAL BILLING NUMBER CURRENT DATE CYCLE TOWN FOLIO SEQ TOWN FOLIO' BILL 413 5/2/17 BUSINESS NAME: City of Meridian ITEM CODE: 17 FIRST NAME INITIAL LAST NAME CASH CHECK B/C OTHER Mayor Tammy de Weerd XX ADDRESS: 33 E Broadway Ave EMPLOYEE #: 539832 CITY: Meridian STATE: Idaho ZIP CODE: 83642 PHONE: 208-898-5500 RETURN THIS PORTION WITH YOUR PAYMENT RESPONSIBILITY AREA ITEM CODE L' B ' R O H R PART CODE QTY DESCRIPTION OF CHARGES PRICE 48.2520.38201 17 ❑ ❑ Type A Contract $30,209.54 Project #413-1584 North Black Cat Lift Station 1460' of 4" Y Main - REMARKS AND SERVICE PERFORMED APPLIANCE S SUMMARY OF CHARGES r CENT HEAT 1 TOTAL PARTS SPACE HEAT 21 TOTAL OTHER WTR HEAT 3 SALES TAX DRYER 4 TOTAL LABOR COOK 5 I TOTAL DUE $ $30,209.54 Year 2017 BBQ GRILL 6 SIGNATURE BELOW CONSTITUTES ACCEPTANCE OF ABOVE SERVICE PERFORMED AS BEING SATISFACTORY FIREPLACE 7 SIGNATURE: I OTHER 8 IGC 123 (09/99) Meridian City Council Meeting DATE: Mav 9,2017 ITEM NUMBER: 5F PROJECT NUMBER: ITEM TITLE: Brinegar Prairie Subdivision No. 1 Sanitary Sewer Easement No. 1 MEETING NOTES c✓ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2017-041830 BOISE IDAHO Pgs=5 LISA BATT 05/11/2017 10:44 AM CITY OF MERIDIAN, IDAHO NO FEE SANITARY SEWER EASEMENT N4, t THIS INDENTURE, made this -1 day of 1 , 20 beiw :en✓ @ t� 1�� the patties of the first art, and hereinafter called the Grant4s and the Ci ofIMIri(fian, dFi a Coun , p p � tJ' County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of a sewer line aver and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a sanitary sewer line and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO IIAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever, IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area Sewer Main Easement REV. 08/15/16 described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WF signatures the day GRANTOR: Press ent �Jh oM e,y ✓ :beVe lop,,,+, X,ic (r 1977 C. 0V el, � l Address Secretary STATE OF IDAHO ) ) ss County of Ada ) said parties of the first part have hereunto subscribed their herein above written. f a!1 1Zb 0310 7 a On this day of , 207 before me, the undersigned, a Notary Public in and for said State, ersonally appeared t,?V } x V 6A and "'k V' �(.O � -�Q , known or identified me to be the President and Secretary, respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set and year, fist above written. F;,�aiaa,94; 44 �9t'SGps,rs, p Z ��v.rra000°ou°° ( ) r ° hand and affixed my official seal the day Y�O F2 m NO PUBLIC FOR IDAHO vcwe�o Residingat �� D SPUBLIC �ry Commission Expires: °°° Sewer MainEasemejo9°°= °° e°°° a>" REV. 08/15/16 GRANTEE: CITY OF MERIDIAN Tammy de W , Mayor Atts by C,(4 Coles, City Clerk u a M400 Of�9 Approved By City Council On: /'p / q Z ;bl�7 STATE OF IDAHO ) ) ss County of Ada ) On this day of MCA I , 20 1 � , before me, the undersigned, a Notary Public in and for said State, persorOly appeared TAMMY DE WEERD and C.JAY COLES known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same, IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written, .rrrr•rrrr•• 0 V o NOTARY PUBLIC FOR IDAH Residing at; Commission Expires: 8 -A`9 a. Q. Sewer Main Easement REV. 08/15/16 EXHIBIT "A" SANITARY SEWER LINE EASEMENT PjQ. ,t BRINEGAR PRAIRIE SUBDIVISION NO. 1 A utility easement located in the SW 1/4 of Section 2 T.3N., RAW., B.M., Meridian Ada County, Idaho more particularly described as follows: Commencing at the W1/4 of said Section 2 from which the SW corner bears South 00°18'48" West, 2,642.98 feet; feet; thence along the West boundary line of said Section 2 South 00°18'48" West, 551.27 thence leaving said West boundary line South 890.05'53" East, 778.65 feet; thence South 00°54'07" West, 143.00 feet; thence South 13014'43" West, 20.47 feet to the REAL POINT OF BEGINNING; thence South 89005'53" East, 100.84 feet; thence South 00054'07" West, 20.00 feet; thence North 89005'53" West, 105.21 feet; thence North 13014'43" East, 20.47 feet to the REAL POINT OF BEGINNING. I cD rn I �w—� J W N �W z°"o I I U) c I zao m r I I� Ir I0) 0 N W. CHATEAU DRIVE S89'05'53"E 778.65' 0 S13'14'43"W REAL POINT 20.47' i OF BEGINNING S89'_05'5_3"E_ 10_0.8_4'_ W. JANELLE ST. �NO'54'07"E N13*14'43"E 20.00' 20.47 N89'05'53"W 105.21' 3 2 10 11 -v s i SFS G�� 7 729 R (i ° ,A 31z�li�- � OF c�RY G, O P� IDAHO 1450 E. WATERTOWER ST SU TE 130 SURVEY MERIDIAN, IDAHO 83642 (200) 846-8570 GROUP, P.C. 5 20 80 0 10 40 120 SCALE: 1 " = 40' EXHIBIT "B" JOB NO. SANITARY SEWER LINE EASEMENT Flo. SHEET EET NO. BRINEGAR PRAIRIE SUBDIVISION NO. 1 1 LOCATED IN THE SW 1/4 OF SECTION 2, T.3N., RAW., B.M., DVIG, DATE ADA, COUNTY, IDAHO 3/26/2017 0 0 BLOCK 2 I1i It P 0 "d - o ;n ° REAL POINT OF BEGINNING S13'14'43"W REAL POINT 20.47' i OF BEGINNING S89'_05'5_3"E_ 10_0.8_4'_ W. JANELLE ST. �NO'54'07"E N13*14'43"E 20.00' 20.47 N89'05'53"W 105.21' 3 2 10 11 -v s i SFS G�� 7 729 R (i ° ,A 31z�li�- � OF c�RY G, O P� IDAHO 1450 E. WATERTOWER ST SU TE 130 SURVEY MERIDIAN, IDAHO 83642 (200) 846-8570 GROUP, P.C. 5 20 80 0 10 40 120 SCALE: 1 " = 40' EXHIBIT "B" JOB NO. SANITARY SEWER LINE EASEMENT Flo. SHEET EET NO. BRINEGAR PRAIRIE SUBDIVISION NO. 1 1 LOCATED IN THE SW 1/4 OF SECTION 2, T.3N., RAW., B.M., DVIG, DATE ADA, COUNTY, IDAHO 3/26/2017 Meridian City Council Meeting DATE: Mav 9,2017 ITEM NUMBER: 5G PROJECT NUMBER: ITEM TITLE: Brinegar Prairie Subdivision No. 1 Sanitary Sewer Easement No. 2 MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2017-041831 BOISE IDAHO Pgs=5 LISA BATT 05/11/2017 10:44 AM CITY OF MERIDIAN, IDAHO NO FEE SANITARY SEWER EASEMENT No. L THIS INDENTURE, made this q day of M6 Y , 20�7between AA NrAIVAPMO, 1the parties of the first part, and hereinafter called the Grantors, and the City of Wridiati, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of a sewer line over' and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a sanitary sewer line and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anythingplaced within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area Sewer Main Easement REV. 08/15/16 described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS Wf signatures the day GRANTOR: yYreslcient ('inAll2n�P✓ Jz'VLIoPnm,4-,-Tl (` Address rte — L—Secretary STATE OF IDAHO ) ) ss County of Ada ) said parties of the first part have hereunto subscribed their herein above written. f Cc✓1 �� pJ�o 7 0� On this 9L�?_'tA day of , 20 i before me, the ba -and a Notary Public in and for said State, ersonally appeared NVh v KJLA . and [�&t'j' �(_,o k � known or identified me to be the President and Secretary, respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunt7i7l nd and affixed my official seal the day and year, fist above written. syt`i'A N. i 1111rA�Q y�'c'�'�000aooe o1./ (SEAL)® ��((e°Y©TA °0 � 9 •� 4 o Qabv� Hit PUBLIC Sewer Main NO PUBLIC FOR IDAHO Residing at:—" C'�o\A, A Commission Expires: ' 22 - REV. 03/15/16 GRANTEE: CITY OF MERIDIAN /� Coles, City Clerk t:�0410 �q Approved By City Council On:, q / q / ;V STATE OF IDAHO ) ) ss County of Ada ) On this q+V) day of , 20-L-[-, before me, the undersigned, a Notary Public in and for said State, personate appeared TAMMY DE WEERD and C.JAY COLES known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written, .000501 NOTARY PUBL C FOR IDAHO (SEAL) � Residing at: L Commission Expires: 5 aag -9,U-12 o • ++.logo•• Sewer Main Basement REV, 08/15/16 EXHIBIT "A" SANITARY SEWER LINE EASEMENT go- 2 BRINEGAR PRAIRIE SUBDIVISION NO. 1 A utility easement located in the SW 1/4 of Section 2 T.3N., RAW., B.M., Meridian Ada County, Idaho more particularly described as follows: Commencing at the W1/4 of said Section 2 from which the SW corner bears South 00°1848" West, 2,642.98 feet; thence along the West boundary line of said Section 2 South 00°18'48" West, 569.27 feet; thence leaving said West boundary line South 89°05'53" East, 203.17 feet to the REAL POINT OF BEGINNING; thence continuing South 89005'53" East, 20.10 feet; thence South 04°50'53" East, 115.36 feet; thence 20..73 feet along the arc of a non -tangent curve to the left, said curve having a radius of 50.50 feet, a central angle of 23030'54" and a long chord of 20.58 feet which bears South 71 °30'27" West; thence North 04°50'53" West, 122.22 feet to the REAL POINT OF BEGINNING. I � rn i W N � m Lu U-;: zo! I (n c I z ¢ o I 00 z IQ V) 0 N I 3 G 2 W. CHERRY LANE 10 11 GL NS�O sG�� 7 729 Ln�3 13,11 YG.Cc, W. CHATEAU DR. REAL POINT OF BEGINNING S89'05'53"E S89'05'53"E 203.17' ,20.10' BLOCK 1 ■ 1 1 I Z 41 w r cn w >' rn N � N Cn O NI W (NI rn W. JANELLE ST. I� I CURVE TABLE CURVE RADIUS LENGTH CHORD DIST. CHORD BRG. DELTA Cl 50.50 1 20.73 20.58 S71'30'27"W 23'30'54" IDAHO 1450 E. WA7ERTOWER ST. SU TE 130 SURVEY MERIDIAN, IDAHO 83642 GROUP, P.C. (206) 8468570 5 20 80 0 10 40 120 SCALE: 1'.' = 40' EXHIBIT "B" JOB N0. �% SANITARY SEWER LINE EASEMENT 15-256 No. i.. SHEET NO. BRINEGAR PRAIRIE SUBDIVISION NO. 1 1 LOCATED IN THE SW 1/4 OF SECTION 2, T.3N., R.M., B.M., DWG. DATE ADA, COUNTY, IDAHO 3/26/2017 Meridian City Council Meeting DATE: Mav 9, 2017 ITEM NUMBER: 5H PROJECT NUMBER: ITEM TITLE: Approval for Finanace to Pay Vendor payments of $1,134,467.67 MEETING NOTES �✓i APPROVED DATE: E-MAILED TO SENT TO SENT TO INITIALS STAFF AGENCY APPLICANT Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION NOTES City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP & MABEL'S LABELS magnetic name badges-AClark,TRoberds,HHixon,KBevan; 4 40.00 01 General Fund A-1 STAMP & MABEL'S LABELS Nameplates & Name Badge 40.00 01 General Fund ACE AUTO BODY Repair Front Bumper & Push Bumper Brackets Unit #524 1,182.33 01 General Fund ADA COUNTY PROCESSING CENTER Release of liability, 2006 Ford 4D, Vin# 136122 3.50 01 General Fund ADA COUNTY PROCESSING CENTER Release of liability, 2012 CHEV 4D, Vin# 629803 3.50 01 General Fund ADVANCE AUTO PARTS air filters for ball field groomer - qty 4 36.40 01 General Fund ADVANCE AUTO PARTS parts for mow crew trailer - qty 19 101.24 01 General Fund AFLAC T5581, May 2017, AFLAC 3,207.37 01 General Fund ALL AMERICAN INSURANCE Policy#34BSBHR1173, Notary Bond, K. Tabarini 4/14/17-4/14/23 50.00 01 General Fund AMERICAN DOOR SERVICE Replace Fire Door in Generator Room 800.00 01 General Fund AUTOMATIC RAIN CO DBA HORIZON weedeater line - qty 2 89.78 01 General Fund BLUE CROSS OF IDAHO May 2017 Blue Cross Insurance 334,775.04 01 General Fund BOISE FITNESS EQUIPMENT Maintenance on gym equipment, 2/13/17 45.00 01 General Fund BPA HEALTH, INC.EAP, May 2017, 449 Employees 1,307.88 01 General Fund BROWNELLS Glock Magazines for Firearms - Qty 10 189.90 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC 220/MF017, snow tire change over 49.90 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change & Cabin Air Filter, Toyota Highlander, Lic#C13197 57.91 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change and Battery for Unit # 152 171.96 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Tires for Unit # 140 711.16 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 150 57.20 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit #120 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Wiper Blades for Toyota Highlander, Lic# C13197, Vin# 208425 17.91 01 General Fund CAXTON PRINTERS, LTD.school flyers for 2017 Unplug & Be Outisde - qty 20,000 565.00 01 General Fund CDW GOVERNMENT CradlePoint 1Y Enterprise Cloud Manager 630.00 01 General Fund CDW GOVERNMENT Pulse Reinstatement Fee, Pulse Sec Svc Mag5600 11-50u 575.00 01 General Fund CHAVCO TREE & LANDSCAPE SERVICES, INC. tree pruning x 67 & tree removal x 3 at Chateau Park 6,350.00 01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash April 2017 10.00 01 General Fund D & B SUPPLY 220/19 pair wildland ff boots 4,180.31 01 General Fund D & B SUPPLY Dog Food for K9 Dory - Qty 2 Bags 95.98 01 General Fund D & B SUPPLY Dog Food for K9 Randy - Qty 2 Bags 88.18 01 General Fund DELL MARKETING L.P.Acrobat Pro DC 2015 License Universal English Perpetual 597.44 Date: 5/4/17 11:38:22 AM Page: 1 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund DU-RITE NURSERY plants for Settlers planter beds - qty 8 243.20 01 General Fund FASTENAL COMPANY chain binders for trailers - qty 8 156.05 01 General Fund GRASS ROOTS AGRONOMICS, INC.infield mix for Heritage MS ball fields - qty 30.09 2,205.94 01 General Fund GYM OUTFITTERS Cleaned & Serviced Gym Equipment 80.00 01 General Fund H.D. FOWLER COMPANY irrigation pressure gauges for PD - qty 2 65.24 01 General Fund H.D. FOWLER COMPANY sprinkler parts for various parks - qty 28 229.60 01 General Fund HOME DEPOT CREDIT SERVICES 023888995000 1/2 x60gaPipe(2) 811000072054 1/2x10 Pipe 47.06 01 General Fund HOME DEPOT CREDIT SERVICES 220/Parts to repair hose reel at St. 2 26.58 01 General Fund HOME DEPOT CREDIT SERVICES Equipment for Code Enforcement Vehicles - Qty 33 318.03 01 General Fund HOME DEPOT CREDIT SERVICES fiberglass repair supplies for Parks Shop spreader - qty 6 32.35 01 General Fund HOME DEPOT CREDIT SERVICES perennial flower seed for Settlers Park - qty 6 24.47 01 General Fund HOME DEPOT CREDIT SERVICES restroom painting supplies for Heroes Park building - qty 3 37.43 01 General Fund HOME DEPOT CREDIT SERVICES sales tax reversal regarding invoice 5584250 (1.39) 01 General Fund HOME DEPOT CREDIT SERVICES Shelving, paint rollers, masking tape 50.71 01 General Fund HOME DEPOT CREDIT SERVICES showerhead for women's restroom at Homecourt - qty 1 19.48 01 General Fund IDAHO HUMANE SOCIETY 17-0012, Animal Control Services May 2017 30,844.33 01 General Fund IDAHO POLICE CANINE ASSN IPCA Membership Fees, 4 Employees, 1/1/17-12/31/17 150.00 01 General Fund IDAHO POLICE CANINE ASSN Registration, 4 Employees, Idaho Police Canine Seminar, Meri 480.00 01 General Fund IDAHO POWER ID Power - Fire Department April 2017 1,892.12 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice February, Ord 17-1721 + Map 297.05 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for Ord 16-1717 51.06 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for Ord 17-1722 & Map 297.05 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for Ord 17-1723 + Map 243.95 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice on 3/21/16 PH City Clerk Fee Update 133.77 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice on 3rd Qtr Financial Statement 104.64 01 General Fund IMPACT PEST SERVICES pest control at Ten Mile Interchange on west/south sides 250.00 01 General Fund LAURIE MCELROY instructor fee - Yoga 2/20-4/15/17 - qty 63 1,988.00 01 General Fund LEGACY FEED & FUEL 220/One Stihl TS 700 14 in Chainsaw 1,175.96 01 General Fund LEGACY FEED & FUEL 220/Stihl MS461 Chainsaw 1,133.92 01 General Fund LEXIS NEXIS On line legal research - January, 2017 345.00 01 General Fund LEXIS NEXIS On line legal research - March 2017 345.00 01 General Fund LIFEMED SAFETY, INC 220/Annual serv on 8 Zoll Cardiac Monitors, & patient cable 2,036.00 01 General Fund M.D. WILLIS, INC.17-0014, Court Reporting for Council & PZ - April 2017 2,008.00 Date: 5/4/17 11:38:22 AM Page: 2 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MASTERCARD MC City #7, #0999, 4/27/17 Statement -12.67 01 General Fund MASTERCARD MC City #8, #1005, 4/27/17 Statement -482.00 01 General Fund MASTERCARD MC Legal, #0523, 4/28/17 Statement -7.05 01 General Fund MASTERCARD MC Pay City #2, #6898, 4/28/17 Statement 1,057.82 01 General Fund MASTERCARD MC Pay City #6, #0945, 4/27/17 Statement 1,256.70 01 General Fund MASTERCARD MC Pay City #9, #1013, 4/27/17 Statement 1,759.96 01 General Fund MASTERCARD MC Pay Clerks, #3582, 4/28/17 Statement 157.78 01 General Fund MASTERCARD MC Pay Com-Dev, #4558, 4/28/17 Statement 1,776.97 01 General Fund MASTERCARD MC Pay Fire #1, #8712, 4/27/17 Statement 2,580.45 01 General Fund MASTERCARD MC Pay Fire #2, #8720, 4/27/17 Statement 3,061.16 01 General Fund MASTERCARD MC Pay Fire #3, #8738, 4/27/17 Statement 2,576.26 01 General Fund MASTERCARD MC Pay Fire #4, #8746, 4/27/17 Statement 2,037.73 01 General Fund MASTERCARD MC Pay Fire #5, #8753, 4/27/17 Statement 254.39 01 General Fund MASTERCARD MC Pay HR, #3590, 4/28/17 Statement 426.89 01 General Fund MASTERCARD MC Pay IT#11, #0438, 4/28/17 Statement 4,380.04 01 General Fund MASTERCARD MC Pay Mayor #1, #8654, 4/27/17 Statement 219.00 01 General Fund MASTERCARD MC Pay Mayor #2, #8662, 4/27/17 Statement 2,209.13 01 General Fund MASTERCARD MC Pay Mayor #3, #8670, 4/27/17 Mastercard 16.37 01 General Fund MASTERCARD MC Pay Parks #1, #4525, 4/27/17 Statement 569.60 01 General Fund MASTERCARD MC Pay Parks #2, #3725, 4/27/17 Statement 79.35 01 General Fund MASTERCARD MC Pay PD #4, #8589, 4/27/17 Statement 2,058.85 01 General Fund MASTERCARD MC Pay PD #5, #8597, 4/27/17 Statement 465.82 01 General Fund MASTERCARD MC Pay PD #6, #8605, 4/27/17 Statement 1,515.59 01 General Fund MASTERCARD MC Pay PD#1, #8555, 4/27/17 Statement 11.81 01 General Fund MASTERCARD MC Pay PD#2, #8563, 4/27/17 Statement 690.07 01 General Fund MASTERCARD MC Pay PD#3, #8571, 4/27/17 Statement 1,837.51 01 General Fund MASTERCARD MC PW #1, #8639, 4/27/17 Statement -4.22 01 General Fund MELENA BUSS instructor fee - Zumba 3/20-4/19/17 - qty 6 143.04 01 General Fund MERIDIAN CHAMBER of COMMERCE FAM Tourism Marketing Campaign-2017-B.Sherwood 8,000.00 01 General Fund MERIDIAN VETERINARY CLINIC RX for K9 Max 100.50 01 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 Dory 65.60 01 General Fund METRO MONITOR INC Video To Be Used For OpenGov Marketing 95.00 01 General Fund MINUTEMAN, INC.Heroes Park concessions bldg key & hardware - qty 2 8.60 01 General Fund MINUTEMAN, INC.Keys for City Hall - Qty 12 59.40 01 General Fund MINUTEMAN, INC.pad locks for all parks - qty 12 179.40 01 General Fund MINUTEMAN, INC.Rekeyed Lock & 6 Keys for council conf, storage 131.70 01 General Fund NAPA AUTO PARTS 220/Floor dry for all stations, 75 bags total 651.75 01 General Fund NAPA AUTO PARTS Lubrication/Grease for Chain - Qty 3 17.52 01 General Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance May 2017 688.00 Date: 5/4/17 11:38:22 AM Page: 3 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund NEOBITS, INC.Panorama Antennas-XK-IN1958-B-2 x LTE(mimo) & Mimo Wifi+GPS- (2,281.44) 01 General Fund NEOBITS, INC.Refund of Credit Inv# NW178221-R With Vendor Ck# 0000009166 2,281.44 01 General Fund NESMITH BROTHERS TOWING Tow Suspect Vehicle 125.00 01 General Fund NESMITH BROTHERS TOWING Towing for CITF Vehicle Evidence 75.00 01 General Fund NEW YORK LIFE INSURANCE COMPANY New York Life Insurance - May 2017 843.31 01 General Fund OFFICE DEPOT, INC.#10 Plain Envelopes - Qty 500 12.41 01 General Fund OFFICE DEPOT, INC.Copy Paper and Classification Folders - Qty 2 52.98 01 General Fund OFFICE DEPOT, INC.Credit for Damaged Dry Erase Board - Qty 1 (94.29) 01 General Fund OFFICE DEPOT, INC.Credit for Damaged File Cabinet for B. Nielsen's Office (179.99) 01 General Fund OFFICE DEPOT, INC.Credit for Returned Plates - Qty 1 (85.89) 01 General Fund OFFICE DEPOT, INC.Draft Stamp 7.29 01 General Fund OFFICE DEPOT, INC.index cards, scissors, sheet protectors - qty 8 24.29 01 General Fund OFFICE DEPOT, INC.Office supplies-DVDs for Bldg Svcs - Qty 1 Pk 31.81 01 General Fund OFFICE DEPOT, INC.Wireless Mouse for HR Laptop 9.79 01 General Fund OFFICE VALUE - MERIDIAN Credit for Appointment Book Returned, Too Big (44.25) 01 General Fund OFFICE VALUE - MERIDIAN Report Covers and Pen Refill for PD - Qty 4 98.28 01 General Fund OFFICE VALUE - MERIDIAN Surge Protector, Pencils, Folders, Pens & Envelopes 219.43 01 General Fund PETERSON AUTO GROUP AC Condensor Replacement due to Leak for Unit # 131 733.96 01 General Fund PRIMEPAY, LLC.COBRA/HR Advisory - April 2017 291.75 01 General Fund PRIMEPAY, LLC.FSA/Debit Card Fee - April 2017 855.75 01 General Fund RESERVE ACCOUNT POSTAGE USE, April 2017 1,551.20 01 General Fund RESOND FIRST AID SYSTEMS OF IDAHO bandages,non-aspirin,Ibuprofen,cold/sinus,antacid x 7 71.23 01 General Fund RESOND FIRST AID SYSTEMS OF IDAHO safety gloves & ear plugs - qty 16 211.04 01 General Fund RJ LEE GROUP, INC.Evidence Equipment - GSR Kits - Qy 5 109.62 01 General Fund RJM, INC power supply for weather station cell modem upgrades 26.10 01 General Fund RJM, INC RJ45 connectors for weather station modem connection x 14 14.00 01 General Fund ROCKY MOUNTAIN ROLL parachute equipment rental for 2017 Unplug & Be Outside 4/22 30.00 01 General Fund SIGNS, ETC Graphics for New Patrol Unit # 165 818.00 01 General Fund SIGNS, ETC Graphics for New Patrol Unit# 158, 163, 166, 161 3,272.00 01 General Fund SIGNS, ETC Tully Park sign lettering stickers - qty 2 110.00 01 General Fund SIMPLEX GRINNELL 17-0139, Alarm/fire system service April 2017 158.83 01 General Fund STRICTLY TECHNOLOGY Plantronics CS540 Headset-Convertible-Wireless-DECT 517.23 01 General Fund T-ZERS SHIRT SHOP 220/86 uniform shirts stock, print 8 furnished stock 1,556.19 01 General Fund T-ZERS SHIRT SHOP New Hire Clothing Purchase - T.Koehler - Qty 6 150.00 Date: 5/4/17 11:38:22 AM Page: 4 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund T-ZERS SHIRT SHOP T-Shirts for Walking Club Prizes - Qty 525 2,685.00 01 General Fund TAMMY DEWEERD Mayor Cellphone Reimbursement FY17 - May 2017 100.00 01 General Fund THE UPS STORE Postage to Mail 3 Portable Radios for Repair 11.55 01 General Fund THE UPS STORE Postage to Mail Evidence 218.46 01 General Fund TOTAL SYSTEMS SVCS, INC.Maintenance, Cleaning, & Filter Change on HVAC at City Hall 1,906.00 01 General Fund TREASURE VALLEY COFFEE 220/Coffee for PSTC - Qty 2 68.50 01 General Fund UNION PACIFIC RAILROAD CO 17-0009, UPRR - South Parking Lot Lease, May 2017 1,692.63 01 General Fund VARSITY FACILITY SERVICES 17-0126, service thru 4/18/17, Janitorial all locations 14,861.88 01 General Fund WESTERN STATES EQUIPMENT CO Generator & Battery Maintenance/Inspection @ PD 677.04 01 General Fund WESTERN STATES EQUIPMENT CO Run control timer in emergency generator, refill fuel tank 482.54 Total 01 General Fund 479,316.86 07 Impact Fund BIG T RECREATION fitness equipment for Hillsdale Park - qty 4 9,991.51 07 Impact Fund BRIGHT IDEAS LIGHTING COMPANY check construction cameras-KeithBird, RetaHuskey, Hillsdale 150.00 07 Impact Fund MDF-MOST DEPENDABLE FOUNTAINS wall mount drinking fountains-Reta Huskey,Hillsdale,KBird 5,885.00 07 Impact Fund THE RUSSELL CORPORATION 17-0234, Hillsdale Park, CM Service Thru 3/31/17 118,570.44 07 Impact Fund THE RUSSELL CORPORATION 17-0235, Keith Bird Legacy Park, CM Service Thru 3/31/17 160,857.88 Total 07 Impact Fund 295,454.83 60 Enterprise Fund AFLAC T5581, May 2017, AFLAC 205.39 60 Enterprise Fund ANDREW VARIN Refund, 1631230404, Wat/Sew/Trash, 2801 NW 15th St, Customer 44.80 60 Enterprise Fund ANETA J. MARLER Refund, 2590060902, Wat/Sew/Trash, 4215 W Newland St, Custom 53.00 60 Enterprise Fund ANNE BRIGHT Refund, 1910170803, Wat/Sew/Trash, 2831 N Betula Ave, Custom 141.35 60 Enterprise Fund ARTHUR & SANDRA CASTAGNOLA Refund, 6600011802, Wat/Sew/Trash, 6842 N Tree Haven Way, Cu 35.61 60 Enterprise Fund BERNARD & JACQUELIN GIBBONS Refund, 3688050102, Wat/Sew/Trash, 184 E Amalie Dr, Customer 12.77 60 Enterprise Fund BEVERLY A. DANIEL Refund, 3460117803, Wat/Sew/Trash, 3381 E Yesternight St, Di 41.18 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS Shipping of Republic Services Inserts to MUBS 8.94 Date: 5/4/17 11:38:22 AM Page: 5 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund BLACKSTEAD INVESTMENTS Refund, 2046032401, Wat/Sew/Trash, 3604 E Eisenhower Dr, Cus 35.74 60 Enterprise Fund BLUE CROSS OF IDAHO May 2017 Blue Cross Insurance 105,012.51 60 Enterprise Fund BPA HEALTH, INC.EAP, May 2017, 449 Employees 389.34 60 Enterprise Fund BRADLEY SAWYER Refund, 1632177003, Wat/Sew/Trash, 2835 N Meridian Rd, Custo 99.72 60 Enterprise Fund BRADLEY SAWYER Refund, 1632177204, Wat/Sew/Trash, 2825 N Meridian Rd, Custo 52.80 60 Enterprise Fund BRANDON R. & CODY C. ROPER Refund, 3232464004, Wat/Sew/Trash, 2218 E Greiner St, Auto P 44.97 60 Enterprise Fund BRANDON SILVEY Refund, 184227403, Wat/Sew/Trash, 1893 E Meadowgrass St, Tit 47.60 60 Enterprise Fund BRENT & TRISTA DAVIS Refund, 0315493202, Wat/Sew/Trash, 2206 W Boulder Bar Dr, Ti 154.70 60 Enterprise Fund CARL TEDRICK Refund, 1842307603, Wat/Sew/Trash, 1969 E Chimere Dr, Custom 73.28 60 Enterprise Fund CHAD COBURN Refund, 1631223007, Wat/Sew/Trash, 2691 NW 13th St, Customer 89.97 60 Enterprise Fund CHRISTIAN SHEPP & TAMARA CHAPMAN Refund, 2302572002, Wat/Sew/Trash, 1407 W Carlton St, Custom 27.26 60 Enterprise Fund CHRISTOPHER & SHAWNA INGRAM Refund, 3669095606, Wat/Sew/Trash, 2220 S Cabo Pl, Customer 52.86 60 Enterprise Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash April 2017 23.94 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 16-0153, service 2/1-2/28/17, Well 20 4,232.50 60 Enterprise Fund CLAYTON & THEA ENSIGN Refund, 4618020603, Wat/Sew/Trash, 4107 S Zaivcla Ave, Custo 50.44 60 Enterprise Fund CRESTLINE SPECIALTIES CO., INC.Chocolates for tours & other public education items 467.23 60 Enterprise Fund D & B SUPPLY Equipment & Supplies, Super Tool Leatherman - Qty 2 159.98 60 Enterprise Fund D & B SUPPLY Equipment/ Supplies 246.03 60 Enterprise Fund D & B SUPPLY Safety PPE 171.98 60 Enterprise Fund D & B SUPPLY Well Maintenance & Repair Supplies - Qty 3 35.97 60 Enterprise Fund DANE W. & DEBRA J. LYONS Refund, 1521202405, Wat/Sew/Trash, 2948 W Gemstone Dr, Custo 105.08 60 Enterprise Fund DARRYL & BARBARA FRANCISCO Refund, 1842037603, Wat/Sew/Trash, 2449 E Apricot Dr, Custom 60.91 60 Enterprise Fund DJW PROPERTY MANAGEMENT Refund, 1820015001, Wat/Sew/Trash, 2884 N Leblanc Way, Both 164.01 60 Enterprise Fund EL-ADA, INC.El-Ada April 2017, Meridian Cares Program, Qty 8 56.00 60 Enterprise Fund EL-ADA, INC.El-Ada March 2017, Meridian Cares Program, Qty 12 84.00 60 Enterprise Fund FASTENAL COMPANY Shop Supplies 24.52 Date: 5/4/17 11:38:22 AM Page: 6 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund FASTENAL COMPANY Water Testing & Line Wat/Sewer Maint.1,188.10 60 Enterprise Fund GARY & JANICE KINSER Refund, 1010103203, Wat/Sew/Trash, 2692 W Crossland Dr, Cust 37.97 60 Enterprise Fund GEOLINE INC Software Maintenance Extension Stock TerraSync SN:498871-001 3,553.00 60 Enterprise Fund GEORGE J. REDFERN Refund, 2415012102, Wat/Sew/Trash, 2084 W Pine Ave, Customer 39.00 60 Enterprise Fund GRANITE EXCAVATION, INC 16-0323, 17-0210, Service to 3/30/17, Five mile trunk relief 111,261.98 60 Enterprise Fund HOME DEPOT CREDIT SERVICES batteries and flashlight 23.75 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Paint Remover for Graffiti removal at front of the plant 16.95 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Parts to install new equipment on vactor truck C19957 16.61 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Saw Blades & Retractable Utility Knife 17.93 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Tracemetals sampler supplies 44.56 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business cards for Alan Christy 46.25 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Printing & Binding 46.25 60 Enterprise Fund IDAHO POWER 2202131047, Wastewater Plant Power April 2017 41,882.16 60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power - Liftstations, April 2017 2,981.90 60 Enterprise Fund IDAHO PRESS-TRIBUNE Legal Notice for Bid Invitation on Sewer Line Replacement 63.48 60 Enterprise Fund IDAHO PRESS-TRIBUNE Legal Notice on Bid Invitation for W Washington St 74.52 60 Enterprise Fund IDAHO STATESMAN 73725910, 13 Week Newspaper Subscription, 4/6/17-6/30/17 226.20 60 Enterprise Fund JASON & CARRIE MCCHARNESS Refund, 0920112802, Wat/Sew/Trash, 1084 W Anton Dr, Customer 99.80 60 Enterprise Fund JAVIER & CHARITY BUCHELI Refund, 1910211603, Wat/Sew/Trash, 4317 E Palm St, Customer 49.92 60 Enterprise Fund JEROME HOUK Refund, 1607161402, Wat/Sew/Trash, 1114 W Darrah Dr, Custome 50.62 60 Enterprise Fund JOHN ABBOTT & PATRICIA PHILBIN Refund, 6600005003, Wat/Sew/Trash, 6994 N Sienna Glen Way, C 42.84 60 Enterprise Fund JONATHAN S. DEBOSQUE Refund, 0520012003, Wat/Sew/Trash, 1264 E Tuttle St, Direct 104.84 60 Enterprise Fund JOSEPH P. ROMERO Refund, 1910054602, Wat/Sew/Trash, 3981 E Tahiti Dr, Title C 55.24 60 Enterprise Fund JUB ENGINEERS 17-0021, Well 22 Water Treatment, service 3/5-4/1/17 8,107.40 60 Enterprise Fund JUB ENGINEERS 17-0151, Water main replacement Rose, 3/5-4/1/17 6,339.10 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES V-belt 14.31 60 Enterprise Fund KORY SMITH & STACY BUELL Refund, 3772029803, Wat/Sew/Trash, 2088 S Gull Cove Ave, Cus 102.72 Date: 5/4/17 11:38:22 AM Page: 7 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund LEAPFOX LEARNING Registration, K. Buttars & J. McCloughan, MS Report Builder 1,998.00 60 Enterprise Fund LEBOIS REALTY Refund, 0580060103, Wat/Sew/Trash, 5260 N Isla Ave, Customer 45.14 60 Enterprise Fund LFS VENTURES Refund, 4440071901, Wat/Sew/Trash, 246 W Winnipeg St, Title 26.00 60 Enterprise Fund LINDSEY WELKER & JORDAN PUGH Refund, 3543011304, Wat/Sew/Trash, 1786 E Sagemoor Dr, Custo 70.00 60 Enterprise Fund MARIANNE WOODMAN Refund, 1419102202, Wat/Sew/Trash, 4708 W Moon Lake Dr, Cust 102.09 60 Enterprise Fund MARK & CATHLEEN TATE Refund, 1419024603, Wat/Sew/Trash, 2500 N Sea Cove Way, Cust 45.33 60 Enterprise Fund MARK & DONNA MCCLURE Refund, 3651060402, Wat/Sew/Trash, 1250 E Loggers Pass St, T 63.88 60 Enterprise Fund MARTIN CONSOLIDATED LLP Refund, 9900841401, Wat/Sew/Trash, 1881 W Marcon Ln, Custome 20.00 60 Enterprise Fund MASTERCARD MC City #7, #0999, 4/27/17 Statement -1,550.93 60 Enterprise Fund MASTERCARD MC Pay Water, #3624, 4/27/17 Statement 862.99 60 Enterprise Fund MASTERCARD MC Pay WW, #8548, Low Balance As Of 4/20/17 970.60 60 Enterprise Fund MASTERCARD MC PW #1, #8639, 4/27/17 Statement -2,132.06 60 Enterprise Fund MASTERCARD MC PW #2, #8647, 4/27/17 Statement -272.78 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135, Service 4/3-4/16/17, WRRF Capicity Expansion 1,694.60 60 Enterprise Fund MATTHEW & BETHANY TUFT Refund, 1910161802, Wat/Sew/Trash, 2974 N Sharon Ave, Custom 93.40 60 Enterprise Fund McCROMETER, INC Well Maintenance & Repair 2,278.11 60 Enterprise Fund MICHAEL & DIANE STEVENSON Refund, 3688025602, Wat/Sew/Trash, 2636 S Blackspur Way, Tit 88.90 60 Enterprise Fund MIKE RICE EXCAVATION Line Wat/Sewer Line Repair 3,667.00 60 Enterprise Fund MURRAY, SMITH & ASSOCIATES 16-0249, Water master plan, # 1, service through 3/31/17 2,169.50 60 Enterprise Fund MURRAY, SMITH & ASSOCIATES 17-0141, Water Master Plan #2, Service thru 3/31/17 9,063.50 60 Enterprise Fund NAPA AUTO PARTS Antifreeze & 15W50 for vactor truck C19957 24.79 60 Enterprise Fund NAPA AUTO PARTS Washer fluid for C19841 - Qty 2 5.38 60 Enterprise Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance May 2017 128.00 60 Enterprise Fund NICK & JACQUELINE LEIN Refund, 1631337403, Wat/Sew/Trash, 2271 NW 10th, Customer Pa 108.97 60 Enterprise Fund NORTHWEST POWER SYSTEMS, INC Labor & parts for generator service on CCTV Van 2 258.42 60 Enterprise Fund NOTARY LAW INSTITUTE Norary Law Institute membership renewal D. Russell 26.00 60 Enterprise Fund OFFICE DEPOT, INC.Copy paper 11x17 - Qty 1 18.59 Date: 5/4/17 11:38:22 AM Page: 8 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OFFICE DEPOT, INC.Copy paper 11x17 - Qty 2 35.84 60 Enterprise Fund OFFICE DEPOT, INC.Credit for wrong paper delivered - Qty 2 (11.52) 60 Enterprise Fund OFFICE DEPOT, INC.Mouse for Al Christy 23.79 60 Enterprise Fund OFFICE DEPOT, INC.Pads, pens, highlighters - Qty 5 38.58 60 Enterprise Fund OFFICE DEPOT, INC.Paper - Qty 4 Cases 119.96 60 Enterprise Fund OFFICE DEPOT, INC.Paper. pens, markers, note pads - Qty 8 56.38 60 Enterprise Fund OFFICE DEPOT, INC.Tape - Qty 3 3.60 60 Enterprise Fund OFFICE DEPOT, INC.Whiteboard, copy paper - Qty 4 58.44 60 Enterprise Fund OFFICE VALUE - MERIDIAN Office Supplies 8.85 60 Enterprise Fund PACIFIC STEEL & RECYCLING Shop Supplies 33.30 60 Enterprise Fund PATRICIA ZARATE Per Diem, P. Zarate, NACWA Pretreatment & Pollution Training 288.00 60 Enterprise Fund PIPELINE INSPECTION 17-0286, Digester 3 Cleaning 25,277.00 60 Enterprise Fund PIPELINE INSPECTION 17-0286, Digester 3 Infiltration Repair 7,650.00 60 Enterprise Fund PRIME CONSTULTING SERVICES LLC.Refund, 4440030402, Wat/Sew/Trash, 3860 S McGuire St, Cred 164.30 60 Enterprise Fund RANDY & STEPHANIE GOODRICH Refund, 2595031604, Wat/Sew/Trash, 4633 W Hearst Dr, Custome 75.17 60 Enterprise Fund RED WING SHOES Safety Boots for A. Christy - Qty 1 127.49 60 Enterprise Fund RESERVE ACCOUNT POSTAGE USE, April 2017 187.54 60 Enterprise Fund RICHARD GOULD Refund, 1910052302, Wat/Sew/Trash, 4163 E Tahiti St, Renter 43.31 60 Enterprise Fund ROBERT & DIANNE KITZINGER Refund, 3669152802, Wat/Sew/Trash, 690 E Kingsford Dr, Custo 58.06 60 Enterprise Fund ROBERT G. JACOBUS Refund, 0715062303, Wat/Sew/Trash, 4391 N Camas Creek Way, C 67.73 60 Enterprise Fund ROBERT W. & DONALD R. BLEWETT Refund, 0470351104, Wat/Sew/Trash, 420 W Peck St, Customer P 50.62 60 Enterprise Fund ROCKY MOUNTAIN ROLL PWW Canopy, popcorn machines, linen, PA system on 6/8/17 1,084.95 60 Enterprise Fund RODDA PAINT COMPANY Line Wat/Sewer Maintenance 40.14 60 Enterprise Fund RONALD L. & CARLA R. OSBORNE Refund, 2220015402, Wat/Sew/Trash, 1493 E Locust View Ln, Cu 26.28 60 Enterprise Fund ROY & SALLY MILLER Refund, 1521294203, Wat/Sew/Trash, 2939 W Fieldstream Dr, Cu 75.17 60 Enterprise Fund RYAN & JODIE PEREZ Refund, 0470560403, Wat/Sew/Trash, 5720 N Keaton Way, Title 64.23 60 Enterprise Fund SANFORD & BEVERLY SALVESON Refund, 0808147403, Wat/Sew/Trash, 121 E Carver Dr, Customer 51.46 Date: 5/4/17 11:38:22 AM Page: 9 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund SCOTT & KRISTIN MOORE Refund, 3735031302, Wat/Sew/Trash, 2691 S Riptide Ave, Custo 17.12 60 Enterprise Fund SCOTT & PAMELA CLARK Refund, 3232491402, Wat/Sew/Trash, 476 S Torino Ave, Custome 63.32 60 Enterprise Fund SHAMIM & NASEEM PUNNILATH Refund, 0881052103, Wat/Sew/Trash, 3899 N Kilberry Ave, Cust 51.84 60 Enterprise Fund SHANNON K. MYERS GENTRY Refund, 3074268206, Wat/Sew/Trash, 232 S Outfield Way, Custo 48.07 60 Enterprise Fund SHAY & AMY BERTOLA Refund, 3737504602, Wat/Sew/Trash, 244 W Cub St, Customer Pa 60.96 60 Enterprise Fund SIMPLEX GRINNELL Annual Fire Sprinkler System Backflow Preventer Inspection 50.00 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Safety 864.00 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Twine Reel 500 Stringliner, Concrete Rake, Broom Handle 83.52 60 Enterprise Fund STEVE MANECK Per Diem, S. Maneck, NACWA Pretreatment & Pollution Training 288.00 60 Enterprise Fund STEVEN & CAROL DAVIS Refund, 3772028402, Trash, 2250 S Gull Cove Pl, Acct Was Ove 22.01 60 Enterprise Fund STEVEN & JANET PROCTOR Refund, 1522227604, Wat/Sew/Trash, 3024 N Glennfield Way, Cu 67.73 60 Enterprise Fund SYSCO IDAHO Refund, 2148283601, Wat/Sew/Trash, 1346 N Hickory Ave, Title 1,160.76 60 Enterprise Fund TARA BRITSON Refund, 1733257802, Wat/Sew/Trash, 622 E Hawk St, Title Comp 63.17 60 Enterprise Fund TREASURE VALLEY COFFEE Project 10601, WRRF Cap. Expansion, Credit Water cooler (5.45) 60 Enterprise Fund TREVOR A. STONEBERG Refund, 2415010802, Wat/Sew/Trash, 2160 W Pine Ave, Title Co 67.25 60 Enterprise Fund TRUEPOINT SOLUTIONS LLC 16-0335, TB Software Report Development 2,400.00 60 Enterprise Fund VARSITY FACILITY SERVICES 17-0126, service thru 4/18/17, Janitorial all locations 1,665.21 60 Enterprise Fund VICTOR GARCIA Refund, 0715021604, Wat/Sew/Trash, 4053 N Brooksburg Pl, Cus 39.57 60 Enterprise Fund WADE PILLING Refund, 0315530104, Wat/Sew/Trash, 2148 W Tango Creek Dr, Cu 146.17 60 Enterprise Fund WILLIAM & MARY BLEVINS Refund, 2509005602, Wat/Sew/Trash, 918 N Britt Pl, Customer 65.32 Total 60 Enterprise Fund 359,695.98 Date: 5/4/17 11:38:22 AM Page: 10 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount Report Total 1,134,467.67 Date: 5/4/17 11:38:22 AM Page: 11 Meridian City Council Meeting DATE: May 9,2017 ITEM NUMBER: 7A PROJECT NUMBER: ITEM TITLE: Recognition of Parks & Recreation Commissioners Phillip Liddell, Matt Stoll, Craig Robinson, and Spencer Meinburg MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: May 9,2017 ITEM NUMBER: 7B PROJECT NUMBER: ITEM TITLE: Solid Waste Advisory Commission: Program Report for Recycle a Bicycle MEETING NOTES U✓ WHIED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Program Report – Recycle a Bicycle J. Scott Walters – Seat 1 Mark Nelson – Seat 2 Cheryl Caldwell – Seat 3 Steven Cory – Seat 4 Meg Larsen – Seat 5 Karie Glenn – Seat 6 Dave Neal – Seat 7 Andrea Pogue – Seat 8 Victoriah Madrigal, youth – Seat 9 _____________________________________________________________________________________ To: The Mayor and City Council From: Steve Cory, Chair, Meridian Solid Waste Advisory Commission Date: May 9, 2017 Re: Recycle a Bicycle Program Report As promised SWAC is back to report on the outcome of its pilot Recycle a Bicycle Program. This program was built in response to the February 28, 2017 newspaper article about the untapped stream of thrown away bicycles being sent to the landfill. The event was held on Saturday, April 22, at Storey Park as one of the kick-off events for the City’s Unplug and Be Outside event and from all accounts it was a huge success. Forty-one (41) bicycles destined for the Landfill were retrieved from the Meridian Transfer station, repaired and repurposed for the benefit of Meridian citizens. Twenty-seven (27) participants had pre- registered for the event. Fourteen (14) additional bicycles were given away during the event. Final repairs and fitting of the bicycles to their new owners occurred during thirty (30) minute time slots from 11-3 pm. Participants were both male and female and ranged from age eight (8) to seventy-three (73) years of age. All recipients were extremely thankful for their new bicycles. It worked out extremely well that St. Luke’s was also at the event donating helmets and there was a bike rodeo as well. The event could not have happened without the Meridian Parks & Recreation Department help with pre-registration and the many volunteers from SWAC, Republic Services, and the awesome bike techs that pre-sorted, cleaned, and repaired the bicycles. Kudos to SWAC Commissioner Cheryl Caldwell for chairing the committee that worked so hard to make the event the hit it was. Critical financial support came from the Community Recycling Fund and Republic Services which leads to a request from SWAC as follows: Program Report – Recycle a Bicycle While many parts were taken from other bicycles at the transfer station, there was the need to purchase $289 worth of new parts from DirtDart, a mobile bicycle repair business. The total DirtDart bill equaled $734.00 (see attached). City Council approved up to $500 from the Community Recycling Fund for parts which leaves $211 of the $500 unspent. It is SWAC’s request that City Council approve today the application of that residual to the $445 balance of the outstanding DirtDart’s billed labor. While Republic Services agreed to cover any cost in excess of $500, and will cover the full remaining balance if necessary, SWAC feels that it was shortsighted to have limited its funding request for just parts based on the initial representations that bike tech labor would be donated. In the end, while the majority of three (3) bike techs’ time was donated, the owner of DirtDart did charge for eight (8) hours of his pre-event time at the rate of $65/hour. This bumped up the bill and SWAC does not feel that Republic Services’ should have to pay for all of the labor charged. In conclusion, SWAC learned a lot from the pilot program both what worked and what could be improved upon. SWAC would like to have Recycle a Bicycle become an annual event. SWAC is sure that it will be able to find 100% volunteer bike tech labor with more time and will make that one of its goals going forward. Therefore, with City Council’s blessing, SWAC would like to move forward with planning for 2018 with a report and recommendation to be forthcoming for City Council approval at the appropriate time. Thank you. Meridian City Council Meeting DATE: May 9,2017 ITEM NUMBER: $A PROJECT NUMBER: ITEM TITLE: Parks and Recreation Department Annual Report MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian Parks & Recreation Strategic Presentation to Council May 9, 2017 The Department of Fun! The Meridian Parks and Recreation Department’s mission is to enhance our community’s quality of life by providing innovatively designed parks, connected pathways, and diverse recreational opportunities for all citizens of Meridian that create lasting memories. Our Mission Meridian Parks and Recreation is a premier department that provides family- focused opportunities for the Meridian community and responds to a growing and changing population. Our Vision Our Focus Areas Quality Community Fun Who We Are 1 Department Director 1 Parks Superintendent 3 Administrative Assistants 1 Recreation Manager 3 Recreation Coordinators 2 Recreation Assistants 1 Facility Coordinator 1 City Arborist 1 Parks & Pathways Manager 1 Marketing Coordinator 1 Volunteer Coordinator 1 Parks Maintenance Foreman 10 Parks Maintenance Staff Seasonal Staff as Needed “I love that Meridian Parks & Recreation provides places and activities that create quality of life experiences, bring better balance to working families, and are fun and enjoyable.This is what it’s all about at the end of the day!” Steve Siddoway, Department Director Parks and Recreation Commission This voluntary nine-member citizen commission, appointed by the Mayor and City Council, advises on park planning, capital improvements, policies, recreation programs, budgeting, and other relevant issues. The Meridian Parks and Recreation Commission meets the 2nd Wednesday of each month at 5:30 p.m. in the City Council Chambers at Meridian City Hall. These meetings are open to the public. Top (left to right): Hannah Sturtevant, John Nesmith, Jessica West, Creg Steele; Bottom: Kayla McNay, Sharon Borton (President), Jo Greer (Vice President), & Debbie Shaner; Not pictured: Keith Bevan Administrative Offices Meridian City Hall –2nd Floor (in Downtown Meridian) Our Facilities Facilities Maintenance Shop 1700 E. Lanark (off Locust Grove) Meridian Community Center 201 E. Idaho Avenue (in Downtown Meridian) Our Facilities Meridian Homecourt 936 Taylor Avenue (off Franklin Road) Garrett White Parks, Plazas & Open Spaces Roger Norberg Parks, Plazas & Open Spaces Geographic Distribution Our Park Classifications Regional Parks –Large urban parks with abundant parking, capable of accommodating large groups and community events. Attracts users from throughout the city, state and region. Regional Parks: Julius M. Kleiner Memorial Park Settlers Park Our Park Classifications Community Parks –Serve a broad purpose to the community while still providing adequate neighborhood level of service to adjacent residents. Generally serves users within a 1 –3 mile radius. Adequate parking minimizes neighborhood conflict. Community Parks: Bear Creek Park Heroes Park Storey Park Tully Park Our Park Classifications Neighborhood Parks –Serve as the recreational and social focus of the neighborhood, primarily serving individuals, families and small groups who reside within walking distance. Limited on-site parking. Neighborhood Parks: 8th Street Park Centennial Park Champion Park Chateau Park Gordon Harris Park Renaissance Park Seasons Park Our Park Classifications Special Use Parks –Cover a broad range of parks and recreational facilities oriented toward single-purpose use, limited, isolated or unique recreational needs. Special Use Parks: City Hall Plaza Cox Monument Fire Station #4 Pocket Park Generations Plaza Storey Bark Park Our Park Classifications Sports Parks –Sport-oriented facility. Sports Parks: Heritage Middle School Ball Fields Jabil Field Girls Fastpitch Tournament •May 26-28 •40+ Teams 255 Acres of Developed Park Land Regional Parks: Julius M. Kleiner Memorial Park Settlers Park Community Parks: Bear Creek Park Heroes Park Storey Park Tully Park Neighborhood Parks: 8th Street Park Centennial Park Champion Park Chateau Park Gordon Harris Park Renaissance Park Seasons Park Special Use Parks: City Hall Plaza Cox Monument Fire Station #4 Pocket Park Generations Plaza Storey Bark Park Sports Parks: Heritage Middle School Ball Fields Jabil Field We also Maintain: 132 Acres of Future Park Land 43 Acres of Other Landscaped Areas at 41 Local Sites 13 20 Rachel Myers Pathways & Rail-with-Trail Future Vision: A continuous rail-with-trail corridor might one day connect the communities of Boise, Meridian, and Nampa. Meridian currently has 15 miles of pathways. Z-Card Map Jay Gibbons Urban Forestry We maintain 4,300+ trees within the City of Meridian. Meridian has been a Tree City USA for 15 years. Elroy Huff By the Numbers 2002, 1 2003, 1 2004, 2 2005, 2 2006, 2 2007, 4 2008, 7 2009, 8 2010, 5 2011, 6 2012, 11 2013, 9 2014, 9 2015, 8 2016, 6 0%10%20%30%40%50%60%70%80%90%100% Downtown tree boxes replaced 96 Total Tree Boxes Downtown Tree Box Replacement Timeline Downtown tree boxes yet to be replaced, 15 Classes,Camps& Excursions Activity Guides Published: December, April & August Summer Camp Growth More Senior Activities By the Numbers 0 500 1000 1500 2000 2500 Winter Guide Spring/Summer Guide Fall Guide 1656 2371 1264 To t a l E n r o l l m e n t s Activity Guide Period Activity Guide Enrollments by Period 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Outdoor Adventure Camp Growth 4589 2016 2533 5 yrs 1368 10 yrs Jake Garro Adult Sports Leagues & Tournaments Basketball * Softball (Regular & Slowpitch) Flag Football * Volleyball Recreational & Competitive Divisions Tyler Roberds By the Numbers 0 100 200 300 400 500 600 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 559 87 114 163 283 321 371 386 418 467 477 531 325 To t a l T e a m s Calendar Year MPR Sports Teams Through May 4, 2017 Flag Football Adult Dodgeball Fall Men's Basketball Fall Women's Volleyball Fall Coed Volleyball Fall Girl's Fastpitch Fall Men's Softball Fall Co-Ed Softball Summer Women's Volleyball Summer Co-Ed Volleyball Spring Girl's Fastpitch Spring Men's Softball Spring Co-Ed Softball Spring Women's Volleyball Spring Co-Ed Volleyball Spring Men's Basketball Winter Women's Basketball Winter Men's Basketball Winter Women's Volleyball Winter Co-Ed Volleyball 559 2016 386 5 yrs 114 10 yrs By the Numbers 0 1000 2000 3000 4000 5000 6000 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 1201 1581 2136 3425 4284 3993 4180 4400 4655 4878 3047 5199 5358 To t a l P a r t i c i p a n t s Calendar Year MPR Sports Participation Through May 4, 2017 Flag Football Adult Dodgeball Girl's Fall Fastpitch Fall Basketball Fall Volleyball Fall Softball Summer Volleyball Girl's Spring Fastpitch Spring Softball Spring Volleyball Spring Basketball Winter Basketball Winter Volleyball Registration Software Goals: Better Customer Service Online Facility Reservations Remove Online Transaction Fees Timeline: Current Contract Ends 9/1 Using time Now to vet Best Option Colin Moss Ali Aldape Jeannette Sanchez We Put the “Special” in Special Events! Renee White Special Events Unplug and Be Outside Week Paws in the Park Dog Fair CableOne Movie Nights in Meridian Gene Kleiner Day Community Block Party Independence Day Youth Farmers Market Howl-O-Woof Pooch Parade Rake Up Meridian Trunk or Treat & Dance to the Beat Christmas in Meridian We Appreciate Our Volunteers!Let’s work together! We welcome community volunteers and Scout projects!Park Ambassador Program City Hall Information Desk City Hall Tour Guides Barbara Hatch By the Numbers 0 1000 2000 3000 4000 5000 6000 7000 8000 9000 10000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2269 1454 1659.5 1390 2995.75 4409.5 3112 3952.5 2021 2204.75 9380.5 Volunteer Hours Park Ambassador Volunteer Hours City Hall Front Desk Volunteer Hours Other Volunteer Hours By the Numbers 2269 1454 1659.5 1390 2995.75 4409.5 3112 3952.5 2021 2204.75 9380.5 $33k $21k $25k $22k $48k $71k $62k $79k $41k $46k 0 10000 20000 30000 40000 50000 60000 70000 80000 90000 0 500 1000 1500 2000 2500 3000 3500 4000 4500 5000 5500 6000 6500 7000 7500 8000 8500 9000 9500 10000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 To t a l V o l u n t e e r H o u r s Year Volunteer Hours Total Volunteer Hours Other Volunteer Hours City Hall Front Desk Volunteer HoursPark Ambassador Volunteer HoursCost Savings to the City On the Horizon 3 New Parks to Open in 2017! Mike Barton On the Horizon Hillsdale Park Part of The Hill collaboration 10-acres near Eagle & Amity Agricultural theme Fall 2017 opening On the Horizon Keith Bird Legacy Park Formerly called Bainbridge Park 7.5 acre neighborhood park Bainbridge Subdivision near Chinden and Ten Mile On the Horizon Reta Huskey Park 8.9-acre neighborhood park Near Ustick and Ten Mile in the Bellano Creek Subdivision Regional Park Being Planned for South Meridian 77-Acre Regional Park South side of Lake Hazel Road, between Locust Grove & Eagle Roads Discovery theme Softball complex, tennis courts, dog area, pond, soccer fields, splash pad, picnic shelters, walking paths and more! Regional Park Being Planned for South Meridian Strategic Goals City-Wide Strategic Plan Objectives Objective 5.A.2: Identify desired public sports facilities or complexes and establish partnerships that foster their development. Future Public Softball Complex City-Wide Strategic Plan Objectives Objective 5.A.4: Foster development of Discovery Parks that uniquely blend arts, entertainment, and culture. Destination Playground Sandplay Water Feature Passive Green Space Experiential Focus Softball Complex Phase II: Soccer, Softball Fields City-Wide Strategic Plan Objectives Objective 5.B.1: Determine, attract, promote, and maintain a “signature” event for the City. City-Wide Strategic Plan Objectives Objective 5.B.4: Set targets, identify gaps, and deploy programs, activities, and events that provide family-centered recreational opportunities. This objective is beginning now. Keep Up with All the Action! www.meridiancity.org/parks Meridian Parks and Recreation Storey Bark Park @MeridianIdaho Hashtag your photos in our parks with: #MyMeridian and #MeridianParks Shelly Houston Meridian City Council Meeting DATE: May 9,2017 ITEM NUMBER: $B PROJECT NUMBER: ITEM TITLE: Quarterly Finance Department Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS May 2017 -Finance Quarterly Update May 9, 2017 Agenda •Demographics •Per Capita •Water Usage •Permits Data •What is next? Demographics Demographics Demographics Per Capita Per Capita Per Capita Per Capita Water Usage Gallons FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 0 - 8,000 76.11%78.62%79.01%79.05%78.87%80.46%80.05%78.70% 8,001 - 12,000 9.63%8.87%8.31%8.28%8.15%7.98%7.60%7.46% 12,001 - 35,000 10.29%9.08%9.21%8.91%9.29%8.18%8.95%10.17% 35,001 - …3.97%3.42%3.47%3.76%3.69%3.37%3.40%3.67% 100.00%100.00%100.00%100.00%100.00%100.00%100.00%100.00% Avg. Distribution of Potable Water Billed by Gallons (monthly) Water Usage Class FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 Residential 93.80%94.14%93.66%93.56%93.54%93.37%93.54%93.93% No Charge 0.21%0.18%0.18%0.20%0.22%0.32%0.43%0.21% Builders 1.36%0.92%0.37%0.28%0.25%0.21%0.20%0.27% Sprinkler 0.72%0.72%0.68%0.67%0.70%0.69%0.70%0.55% Commercial 3.91%4.04%5.10%5.29%5.29%5.42%5.13%5.04% Total Accounts 100.00%100.00%100.00%100.00%100.00%100.01%100.00%100.00% Average % of Consumption Accounts by Class (monthly) Permit Data 3,226 2,005 849 606 562 562 483 768 913 765 990 1,368 611 136 101 43 210 0 0 48 196 390 604 450 188 234 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 FY2005 FY2006 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 YTD TOTAL RESIDENTIAL PERMITS RESIDENTIAL Single Family BUILDING PERMITS MULTIFAMILY - number of units Permit Data Permit Data Meridian Population Forecast Obtained August 9, 2016 2010 2015 2020 2025 2030 2035 2040 Growth Growth % Population 82,250 94,289 108,701 118,600 129,469 143,570 151,081 68,831 83.69% Households 27,775 31,555 36,941 40,412 44,324 49,406 55,632 27,857 100.30% Employment 23,373 27,297 31,158 36,314 42,032 48,201 55,063 31,690 135.58% Yesterday, Today, and Tomorrow •We have seen the City grow tremendously over the past 15 years •We have seen what has been approved by Council for future development and growth projects –Both City projects (S. Meridian expansion) and Development (10 mile district) •We as a City must continue to manage this phenomenal growth in the best interest of our citizens, visitors, business partners, and employees •We must setup our future decision makers for success and not failure Yesterday, Today, and Tomorrow •We have been •We continue to be •We project to be Questions? Meridian City Council Meeting DATE: May 9,2017 ITEM NUMBER: 8C PROJECT NUMBER: ITEM TITLE: Finance: Award of Bid and approval of Construction Contract to Milestone Construction Group, LLC for the Not -To -Exceed amount of $574,814.50 MEETING NOTES t?' APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Page 1 Memo To: CJ Coles, City Clerk From: Keith Watts, Purchasing Manager CC: Jared Hale Date: 5/4/17 Re: May 9th City Council Department Report The Purchasing Department respectfully requests that the following item be placed on the May 9th City Council Agenda under Purchasing Department Report . Award of Bid and approval of Construction Contract to Milestone Construction Group, LLC for the Not-To-Exceed amount of $574,814.50. Recommended Council Action: Approval of Construction Contract to Milestone Construction Group, LLC in the amount of $574,814.50 . Thank you for your consideration. City of Meridian Purchasing Dept. CONTRACT FOR PUBLIC WORKS CONSTRUCTION W, WASHINGTON WATER & SEWER LINE REPLACEMENT PROJECT # 10618,8 THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this 25th day of April, 2017, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of ldaho, hereinafter referred to as 'C|TY", 33 East Broadway Avenue, Meridian, ldaho 83642,and Milestone Construction Group, LLC , hereinafter referred to aS "CONTRACTOR', whose business address is 4L62 N. Kitsap, Boise, lD 83703 and whose Public Works Contractor License # is 026389. WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. lf any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any paft thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor W. WASHINGTON ST. WATER & SEWER LINE REPLACEMENT page 1 ot 14 Poect 10618.8 INTRODUCTION Whereas, the City has a need for services involving water & sewer line replacements; and represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part ol the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1 .4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.'l The Contractor shall be compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of $574.814.50. 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of lees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receiptof a correct invoice and approval bytheCity. TheCitywill not withhold any Federal or State income taxes or Social Security Tax lrom any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become elfective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notilication to Contractor. W. WASHINGTON ST. WATER & SEWER LINE REPLACEMENT Project 10618.8 page 2 ol 14 3.3 Should City f ail to pay Contractor all or any part of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Liquidated Damages: Substantial Completion shall be accomplished within 100 (One hundred) calendar days from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has full and unrestricted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidental work, corrections or repairs remain for the physical completion of the total contract. Contractor shall be liable to the City for any delay beyond this time period in the amount of $500.00 (five hundred dollars) per calendarday. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Upon receipt of a Notice to Proceed, the Contractor shall have 130 (one hundred thirty) calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $500.00 (five hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5. Termination: 5.1 lf , through any cause, CONTRACTOR, its officers, employees, or agents fails to f ulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR ol such termination and specifying the effective date thereof at least fifteen (15) days before the eflective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. ln the event of any termination of this Agreement, all tinished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of ihis W. WASHINGTON ST, WATER & SEWER LINE REPLACEMENT Project 1 0618.8 page 3 of '14 Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 6. lndependent Contractor: 6.1 ln all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any otficer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behall of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 6.2 Contractor, its agents, off icers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 6.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. lf in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 7. Sub-Contractors: Contractor shall require that all of its sub-contractors be licensed per State of ldaho Statute # 54-1901 8. Removal of Unsatisfactory Employees: The Contractor shall only f urnish employees who are competent and skilled for work under this contract. lf, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otheruise unsatisfactory, that employee shall be removed from all work under this contract. L lndemnification and lnsurance: 9.1 CONTRACTOR shall indemnity and save and hold harmless CITY and it's elected officials, officers, employees, agents, and volunteers from and for any and W. WASHINGTON ST, WATER & SEWER LINE REPLACEMENT PAgE 4 O, 14 Proiecl 106'18.8 all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of CITY or its employee s. CONTRACTOR shall maintain, and specifically S h will m ntain hr u hout the term ol this A reement liabil insurance. in which the CITY shall be n a ed an additional insured in the minimum amounts as follow: General Liabil ity One Million Dollars ($1 ,000,000) per incident or occurrence, Automobile Liability lnsurance One Million Dollars ($1 ,000,000) per incident or occurrence and Workers' Compensation lnsurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's otficers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use oJ. CONTRACTOR shall provide CITY with a Certificate of lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. ln the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, ldaho 83642. 9.2 lnsurance is to be placed with an ldaho admitted insurer with a Best's rating of no less than A-. 9.3 Any deductibles, seliinsured retention, or named insureds must be declared in writing and approved by the City. At the option ol the City, either: the insurer shall reduce or eliminate such deductibles, selt-insured retentions or named insureds; or the Conkactor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 9.4 To the extent of the indemnity in this contract, Contractor's lnsurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected off icers, otf icials, employees and volunteers shall be excess ol the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. W, WASHINGTON ST. WATER & SEWER LINE REPLACEMENT Project 10618.8 page 5 of 14 9.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 9.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof , and that the failure to timely pertorm any of the obligations hereunder shall constitute a breach of , and a default under, this Agreement by the party so failing to pedorm. 11. Bonds: 12. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years f rom the date of the City of Meridian acceptance per the ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof . All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty trom the date of City's acceptance ol the corrected work. 13. Changes: The CITY may, lrom time to time, request changes in the Scope ol Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. page 6 of 14 9.6 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. Payment and Performance Bonds are required on all Public Works lmprovement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful peformance and payment bonds in the amount of 100% of the contract price issued by surety licensed to do business in the State of ldaho. ln the event that the contract is subsequently terminated for failure to perform, the contractor and/or surety will be liable and assessed lor any and all costs for the re-procurement of the contract services. W. WASHINGTON ST. WATER & SEWER LINE REPLACEMENT Proiect 10618.8 14. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. ltems purchased by the City and used by a contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 15. MeridianStormwaterSpecifications: Contractor shall retain all stormwater and erosion control documentation generated on site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Proiect N.O.T. with the EPA lorm shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City prior to final acceptance of the project. 16. ACHD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-Way Use Permit from ACHD on City's behalf . The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. 17. Reports and lnformation: 17.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. W. WASHINGTON ST. WATEH & SEWEB LINE REPLACEMENT Project '106'18.8 page 7 o( 14 All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this address: http:/i www. meridiancity.orq/environmental.asox ?id= 1 36 '1 8. 18. Audits and lnspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 19. Publication, Reproduction and Use ol Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. Contractor must comply with ldaho State Statute 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide ldaho residents. 22. Advice ol Attorney: 23 W. WASHINGTON ST. WATER & SEWER LINE REPLACEMENT Proiect '10618.B Attorney Fees: should any litigation be commenced between the parties hereto concerning this Agreemeni, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys'fees as determined by a court of competent jurisdiction. This provision shall be deemed to be a separate page 8 of 14 20. Equal Employment Opportunity: ln performing the work herein, Contractor agrees to comply with the provisions of Title Vl and Vll of the Civil Rights Act, Revenue Sharing Act Title 3.1 , U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political afliliation, marital status, or handicap. Contractor will take affirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. ln performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any tederal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 21. Employment of Bona Fide ldaho Residents: Each party warrants and represents that in executing this Agreement. lt has received independent legal advice f rom its attorney's or the opportunity to seek such advice. contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 24, ConstructionandSeverability: lf any part of this Agreement ls held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a moditication of the terms of this Agreement unless this Agreement is modified as provided above. 26. Entire Agreement: 27. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 28. Payment Requestr Payment requests shall be submitted to City of Meridian through the City's project management software. The Project Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Manager will approve the pay request for processing. City of Meridian payment terms are Net 30 from the date City receives a correct invoice. Final payment will not be released until the City has received a tax release from the Tax Commission. 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. W. WASHINGTON ST. WATER & SEWER LINE REPLACEMENT Project 10618.8 page 9 of 14 This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 30. Order of Precedence: The order or precedence shall be the contract agreement, the Invitation for Bid document, then the winning bidders submitted bid document. 31. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 32. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 33. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY CONTRACTOR City of Meridian Milestone Construction Group, LLC Purchasing Manager Attn: Jerald O. Taylor 33 E Broadway Ave 4462 N. Kitsap Meridian, ID 83642 Boise, ID 83703 208-489-0417 Phone: 208-921-1637 Email: taylor.milestone�?a gmail,com Idaho Public Works License 4026398-B-1 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided, 34. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN BY: __- TAMMY d E RD, MAYOR Dated: '?'/ Z d017 MILESTONE CONSTRUCTION GROUP, I V- W. WASHINGTON ST. WATER & SEWER LINE REPLACEMENT page 10 of 14 Project 10618.8 5 Approved by Council: I / O�q/ 7 - Attest: CJ COL , CIT LERK Purchasing Approval BY: KEITH TTS/, Purchasing Manager Dated:: - 2 % 1 `7 Project Manager Jared Hale �0�,,sjUDAUQ4 • �G0 ti u+ City of vuA110 y4 '�G,• 4l t� e F A t �� 1�;F�A D4ENSTEVVART, eIntp o I BY: WA City Engineer Dated::�� W. WASHINGTON ST. WATER & SEWER LINE REPLACEMENT page 11 of 14 Project 10618.8 EXHIBIT A SCOPE OF WORK REFER TO INVITATION TO BID PW-l726.10618.8 ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the lnvitation to Bid Package # PW-l726-10618.8, are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the ldaho Standards for Public Works Construction (ISPWC), the 2013 City of Meridian Supplemental Specifications to the ISPWC (and any Addendums). See separate attached documents: Plans - W. Washington St. Sewer Line Replacement by Civil Survey Consultants dated 1 1-8-2016 (12 pases) Special Provisions by Civil Survey Consultants dated 1 1-8- 2016 ltoo pasesy W, WASHINGTON ST. WATER & SEWER LINE REPLACEIVENT Project 1061 8.B page12of14 A Exhibit B MILESTONE / PAYMENT SCHEDULE Total and complete compensation for this Agreement shall not exceed $574,814.50. MILESTONE DATES/SCHEDULE Milestone 1 Substantial Completion 100 Days from Notice to Proceed Milestone 2 Final Completion 130 Days from Notice to Proceed Contract includes furnishing all labor, materials, equipment, and incidentals as required for the W. Washington St. Water & Sewer Line Replacement project per IFB PW-1726-10618.8 52L81_{L50 Conlracl is a nol to exceed amounl. Line item pricing below will be used tor invoice veritication and any additional increases or decreases in work requested by city. The Cily will pay the contractor based on actual quantities ol each item ol work in accordance with the contracl documents. Contract Pricing Schedule Item No.Description Quantity Unit 205.4. 1 .8.1 .Dewatering LS $22,900.00 303.4.1.A.1 Exploratory Excavation (Pre-Approval Bequired)16 HR $331.00 306.4. 1.D.1.lmported Trench Backfill, Type A (Pre- Approval Required) TO N $18.50 307.4.1.E.1.Type C Surlace Restoration 45 $20.80 307.4.1.G.1.a Type P Surface Restoration - Washington, 1st, Carlton & Cherry 1,699 $49.00 307.4.1.G.1.b.Type P Surface Restoration - NW 4th Street 103 SY 307.4.1.H.1.Full Width Surface Restoration 1,059 SY $38.50 401.4.1.A.1.a.4" PVC, AWWA CgOO, DR18 Water Main 19 LF $49.00 401 .4.1 .4.1 .b 6" PVC, AWWA CgOO, DR18 Water Main 11 LF $69.00 402.4.1 .4.1 .c.8'PVC, AWWA CgOO, DR.I8 Water Main 551 LF $42.00 402.4.1 .4.1 .a.4" Gate Valve 1 EA $1,290.00 402.4.1 .4.1 .b.6" Gate Valve 1 EA $1,440.00 W. WASHINGTON ST. WATER & SEWER LINE REPLACEMENT Project 10618.8 PRICING SCHEDULE NOT TO EXCEED CONTRACT TOTAL. Unit Price 1 1,000 SY SY $43.50 page 13 o, 14 402.4.1 .A.1 .c B" Gate Valve 1 EA $1,760.00 404.4.1 .4.1.3/4"O Standard Water Service Co nnection EA $2,050.00 501.4.1.B.1.8" PVC, ASTM D3034, DR35, Sanitary Sewer Pipe 1,539 LF $49.50 48" Standard Sanitary Sewer Manhole, Type A 7 EA $3,330.00 503.4.1.A.3.4" Sewer Service Cleanout 55 EA $347.00 504.4.1 .A. 1 . 4" PVC, ASTM D3034, Sewer Service Pipe 3,679 LF $35.00 504.4.1.D.1.4" Sewer Service Connection to Main 36 EA $664.00 706.4.1.G.1.Concrete Repair ZJI SY $59.00 Staging Area 1 EA $8,120.00 1 003.4.1 .G.1 .Straw Wattle LF $7.00 1006.4.1.C.1.lnlet Protection 9 $123.00 1 103.4.1 .A. t.Traff ic Control 1 LS $12,500.00 2010.4..1 .A.1.Mobilization '1 LS $30,500.00 2020.4.1.F.1.Ref erence and Reset Survey Monu ment J EA $400.00 SP.1 Lawn Sod Restoration 2,314 SF $3.50 Abandon Existing Water Main .)EA $s25.00 SP.3 Abandon Existing Water Service .)EA $525.00 SP.4 Connect Existing Water Lines to New Water Service EA $621.00 SP-5 Abandon Existing Sewer Main 7 EA $711.00 SP-6 1" Water Service Line (Main to Meter)zo LF $48.00 SP-7 Water Service Line (Meter to Building)50 LF $30.00 SP-8 Locate Existing Service Line with CCTV lnspection z EA $600.00 W. WASHINGTON ST. WATER & SEWER LINE REPLACEMENT Proiect 10618.8 page 14 of 14 502.4.1 .A. 1 . 1001.4.2.A.1. 80 EA SP.2 B I D R E S U L T S S i g n e d B i d B o n d L i c # S u b s X X X X Wi t h n e s s : J a r e d H a l e DU E D A T E & T I M E : A P R I L 1 4 , 2 0 1 7 2 : 3 0 BI D N U M B E R : P W - 1 7 2 6 - 1 0 6 1 8 . B BI D N A M E : W . W A S H I N G T O N S T . W A T E R & S E W E R L I N E R E P L AC E M E N T BI D A M O U N T $ 5 7 4 , 8 1 4 . 5 0 Op e n e d b y : K e i t h W a t t s VE N D O R M i l e s t o n e C o n s t r u c t i o n , L L C DU E D A T E & T I M E : A P R I L 1 4 , 2 0 1 7 2 : 3 0 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed ) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A+ Payment and Performance Bonds Received (Date): Rating: A Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Existing 26398 12/31/2017 I. PROJECT INFORMATION 5/2/2017 4/26/2018 N/A FY17 4/28/2017 PUBLIC WORKS W. WASHINGTON ST. WATER & SEWER LINE REPLACEMENT V. BASIS OF AWARD 4/14/2017 April 21, 2017 IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION ONLY 1 BID RECEIVED May 4, 2017 VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved VII. TASK ORDER SELECTION (Project Manager to Complete) 5/1/2017 Award based on Low Bid Highest Ranked Vendor Selected $574,815 Brent Blake If yes, has policy been purchased? Milestone Construction / Civil Survey Consultants III. Contract Type II. BUDGET INFORMATION (Proj ect Manager to Complete) 60 3490/3590 95000 10618.B TASK ORDER RFP / RFQ BID Detailed Statement of Revenues City Of l,l6ridi.n pendilures - Rev and Exp Report Report xeV- unpostea rransactions rncluded rn 3{90 - Wat€r ConatrucLion Project! 50 - Entertr liae Eunal Eron 10/1/2016 Through 9/30/2011 Budget with Amendment s Current Year Actual Budget Renaining Percent of Budget Remainlng 699,999.96 5,408.00 0.00 0.00 699,999 .96 5,408.00 100.00r 100.008 95000 10135.a 10366 10366.b 10445,a 10 515 10515. a 10515 . d 10 520 10520. b 1057 0 105?4. a 1057? 10577.a 105 94 10618 . a 10708 . a Capital Outlay Service Line/Maln Replacement Sewe! Line Replacement at Gregory Lift Station - Pre-Design Five Mi-1e Trunk Relief 8th Street Pa!k Five Mile Trunk Relief and Eater Line Repl,acenent at8th Str Water Main Replacement -Heidi Place - W Klnra to End Water and Sewer Line Replacements, Nw 2nd street Waterline Replacements, NW 2nd St. - Railload St to 200, N o NW 2nd Street Wate! and Sewer Line Replacement Constructio Waterline Efm Pf, N Wate rline EIm Pl, N Constru Repfacement - ti. Linder to End Repfacement - w. Linder to End - Waterline Replacement Rose Cir. - Sw 1st S! Sw lst S. !o Waterline Replacement W. Wash-ington, W. Carfton Water and Sewer Line Replacement - E. Pine Ave - Meridian Rd Water and Sewer line Replacement - E. Pine Ave - Meridian Rd Waterline Repfacenent - E.State Ave. - Mer:idian Rd. tONE2 Sewer Line Replacement -llest l{ashiDgton St - NW 4th to NW 1 4, 4 46 .95 137,535.56 13t266.O0 0.00 1,533.00 26,A94.65 0. 00 16, 143. 85 ) 35t240 -O0 44,20'7.0O 0. 00 24,542.25 0. 00 9,000.00 49,155.00 158,103.29 (13?,536.56) (13,266.00) 35,995.93 (1,533.00) \26,494-6s) 6,144 -97 5,143-85 (35,240.00) (40,207.00) 43.35 t24,542 -25) 8, 378.95 (9,o0o.oo) (49,155.00) 172t 55O.24 0.00 0.00 36,995.93 0. 00 0,00 6,744.91 0. 00 0.00 0. 00 43. 3s 0.00 8, 3?8.95 0.00 0. 00 9'1 - 42\ 0 .009 0.00* 100. 00t 0 .00* 0.00* 100. 009 0 .00* 0.00s 0. 00r 100. 009 0.00* 100. 00t 0.00c 0. 00*Water Main Replacement Pine Ave NW 1st to Ni{ 3 Design Total Capital Outlay 63.89? TOTAI EXPENDITURES 929 527.34 _____1::.,511-:-6 335 | 6',71 .56 Date. 3/9/11 09:12:36 AM 929 521.34 63.89: Detailed Statement of Revenues "lt+f*p Selier Line Replacement - West Washington St - NW4th to Nw 1 Ci.ty Of t eridien enditures - Rev and Exp Report Xe Repo r t 3590 - ll'l Construction Proj€ctg 60 - Ente4>!ia6 lUnd Fta]il lA/7/2016'throvqh 9 / 30 /207'7 unposted Transactrons Included In 95000 10135-a 10366 10366.b 10515 10515.b 10515.d 10577 . a 10594 10 613 10613.b 10 618 10618. a 107L5.a 10721,A Capital Outlay Selvice Llne/Main Replacement Sewer Line RepLacement at Glegory Llft Station - Pre-Design Eive Mile Trunk Re1ief -8th Street Park Eive Mile Tlunk Relief and Vlater Line Replacement at 8th Str Waler and Sewer Line Replacements, NW 2nd Street Sewer Main Repf acements, Nw 2nd St. - Ralfroad Stto 200' N NW 2nd Street llater and Sewer Line Replacement -Const!uctio Water and Sewe! Line Repfacement - E. Pine Ave - Meridian Rd Waterline Replacenent - E. State Ave. - Meridian Rd.toNE2 Budget with Current Year ActuaI Budget Remaining Percent of Budget Remaining 1,500,000.00 19,000-00 0. 00 0. 00 1,500,000.00 19,000.00 100.00t 100.00r Serer Line Repfacement - E Washington and Carlton St East washington & Carlton Sewer Main Replacenent Sewer l-ine Replacement - West Washington St - NW 4th to Nl{ 550,000.00 0. 00 37,000.00 0.00 0. 00 0. 00 64,000,00 75,000.00 0. 00 't2,355 - 41 0.00 0 ,00 0.00 2,495.24 32, t65.63 0.00 524.O4 14,304.46 43, 41',7 .L0 0 ,00 0.00 425 , 408 .35 0.00 3,095.74 11,978.00 32,855.00 541 ,104.16 (32,165.63) 37,000.00 t624.08) (14,304.46) (43,41?.10) 54,000.00 75,000.00 (425,408,35) '7 2, 355 .41 (3,096.74) (11,978.00) (32,855.00) 99.479 0 .00r 100.00$ 0.00t 0.00t 0 .00* 100.00t 100.00t 0 .00s 100.00* 0.00r 0 ,00* 0. 009 E Williams st Seuer Maih Replacement Sewer Main Replacenrent Nli 1st street - Design Total Capital Outlay TOTAL EXPENDITURES 2,317,355.41 566 144 - 64 1,750.610.81 15.54? 2 37',7 355.41 566 '144.60 I 750 610 . 81 Datet 3/9/t'1 09:13:02 AU '75.541 Document A312rM - 2010 Conforms with The American lnstitute of Architects AIA Document 3'12 Pertormance Bond CONTRACTOR: (l\'ane. legal status and address) Milestone Construclion Group, LLC 4462 N Kitsap Boise ldaho 83703 CONTRACTOR AS PRINCIPAL Company: Milestone Cons ction G p, LLc CONSTRUCTION CONTRACT Dar,c: 412512017 BOND Date: 412512017 (Nol eorlier than Construction Contract Date) suRETy: Bond No 810413P (liame, legol slatus and principal place ofbusiness) Developers Surety and lndemnity Company 17771 Cowan lrvine, CA 92614 This doqrmenl has importanl legal consequences. Consultation with an attomey is encouraged with Mailing Addl€ss for Notices respect to its comptetion or Developers Surety and lndemnity Company modifcation. Attention: Surety Claims Department Any singutar reference to 1001 4th Avenue, Suite '1700 Contractor, surety, owner or Seattle, WA 98'154 other party shall be considered plural where applicable. Amount: $574,814.50 Five Hundred Seventy-four Thousand Eight Hundred Fourteen Dollars And Fifty Cents Description: (Nane and location) W Washington Water & Sewer Line Replacement Project #'10618.B Modilications to this Bond I None E See Section 16 Sign Narn (hl,^_ SURETY Company: (Corporate Seal) Developers Surety and lndemnity Company l itle L Jayo-Attorney-in-Fact Si N (e-<,-i (Any additional signatures appear on lhe lost page ofthis Performance Bond.) (FOR INFORMATION ONLY Name, address and telephone) AGENT or BROKER: Higgins & Rutledge lns PO Box 8567 Boise ldaho 83707 208-343-77 41 OWNER'S REPRESENTATIVE: l.lrchttect, Ln(il tt:r /)t otht:r poti:1 Page 1 of4 h OWNER: (Nane, legal slatus and address) City of Meridian 33 East Broadway Ave Meridian ldaho 83642 Amount: $574,814.50 Five Hundred Seventy-four Thousand Eight Hundred Fourteen Dollars And Fifty Cents and Title:{ LMS I I852 C6/10 -i .\ -._ \i i'. -: S I The Conlractor and Suret) . joindy and severally, bind themselves, their heirs, executors, administrators. successors and assigns tro the Ownq for the performance ofthe Construction Conbac! whicl is incorporated herein by rcference. $ rl l-ailure on the part ofthe Owner to comply with the notice requirement in Section 3.1 shall not constitute a failure to comply with a condition precedent to the Surety's obligations, or release lhe Surety from ils obligations, except to the exte the Surety demonslrates actual prejudice. S 5 When lhe Owner has satisfied the conditions ofsection 3. the Surety shall promptly and al the Surety's expense take one ofthe following etions S 5,1 Arrange for the Contmctor. with the consent ofthe Owner, to perform and complete the Construction Contract; S 5.2 Undcrtake lo perform and completc the Construction Cont act itsclf, through its agents or independent contractors; $ 5.3 Obtain bids or negotiated proposals from qualified cantractors acceptable to lhe O\rner for a contract for p€rformance and completion of lhe Construction Contrac! arange for a contact to be prepared for execution by the O\mer and a canLr&tor seleded wilh the O\Nnels conorrrence, to be secured with performance and payment bonds exeoted by a qualified surety equivalent to the bonds issued on tle Construction Co[trac! and pay to the Owner tte arnount ofdamages as described in Section ? in excess of the Balanc€ oflfie Conlract Price incurrcd by the Owner as a rcsult ofthe Conlractor Defaulu or S s.il waive its right to pe orm and complete, amnge for completion, or obtain a new contactor and with reasonable promphess under tle circumstances: ,l Afler investigation, determine the amount for which it may be liable to the Owner and, as soon as practicable after the arnount is determine4 make payment to the O\rner; or .2 Deny liability in whole or in part and notify tie Owner, citing the reasons for denial. S 6 Ifthe Surety does not pmceed as provided in Section 5 wi6 reasonable pmmptness, the Suety shall be deemed to be in defallt on lhis Bond seven days after receipt ofar additional written notice fmm the Owner to tle Surety demanding that the Surety perform its obligations und6 this Bond, and the Owner shall be entided to enfor.e any reftedy available to lhe O\rner. Ifthe Surcty proceeds as provided in Section 5.4, and the Owner refuses tle payment or lhe Surety has denied liability, in whole or in par! without funher notice the Owner shall be entitled to enforce any remedy available to the Owner. LMS11A52 Ca/j0 Page 2 o14 $ 2 Ifthe Contractor performs the Construction Contrac! the Surety and the Coilractor shall have no obligation under this Bond, exceF when applicable to panicipate in a conference as provided in Section 3. $ 3 lftherc is no Owner Default under the Construction Contmct, lhe Surety's obligation under this Bond shall arise after .l the Owner first provides notice to the Contmctor and the Surety that the Owner is considering declaring a ConFactor Default. Such notice shall indicate whether the Owner is rcquesting a conference among the Owtrer, Contractor and Surcty to discuss lhe Contractor's performance. Ifthe Owner does not request a conferene, the Surety may, within five (5) business days after receipt of the Owner's notice, rcquest such a conferenc€. Ifthe Surcty timely requests a conference, the O$,ner shall attend. Unless the Owner agrces otherwise, any confercnce requested under fris Section 3.1 shall be held within ten ( l0) business days ofthe Surety's recaipt ofthc Ownels notice. lfthe Owner, the Contr&tor and the Surety agree, the Contractor shall be allowed a reasonable time to perlorm fie Construction Contrac! but such an agreement shall not waive the Owne/s righ! ifany, subsequendy to declarc a Contractor Default .2 the O$ner decbres a Contractor Default, terminates lhe Consfuction Contret arld notifies lie SurEty; and .3 the Owner he agreed to pay the Balance ofthe Contract Price in accordarce with the terms ofthe Consfuction Contmct to the Surety or to a conEactor selecbd to perform the Construction Contmct. 5 7 Ifthe SurEty elects to act under Section 5.l, 5.2 or 5.3, then the responsibilities ofthe Surety to the Owner $all not be greder than those ofthe Contractor under the Construction Contracl. and the responsibilities ofthe Owner to lhe Sureq shall not be geater than those ofthe O\r,ner under the Construction Contract. Subject to the commitment by the Owner to pay the Balance ofthe Contact Price, the Surcty is obligated, without duplication, fot .1 fie ,esponsibilities ofthe Contractor for correction ofdefective work and completion ofthe Construction Contract; .2 additional legal, design professional and delay costs resulting fiom the Contractols Defaul! and rcsulting from the &tions or failure l,o act ofthe Surety under Section 5; and .3 liquidated damages, or if no liquidated darnages are specified in the Co6truction Cont-ac! actual damages caused by delayed performance or non-performance of the Conlrator. $ 8 Ifthe Surety elecs to act under Section 5.1, 5.3 or 5.4, fte Sulety's liability is limited to the anount of this Bond. 5 9 The Surety shall not be liable to the Own€r or others for obligations ofthe ContEcto. that are uffelded to the Consfuction Contr&t, and the Balance ofthe Contract Price shall not be rEduced or set offon account ofany such uorelded obligations. No right ofaction shall accrue on this Bond to any person or entity other than the Owner or its heirs, execlltols, administraloIs, successors alrd assigns. S 10 The Surety hereby waives notice of any change, including dranges of time, to the Constsu.tioo Contract or to related subcont acts, purhase orde6 and other obligations. S l l Any proceeding, legal or equitrable, under this Bond may b€ inslituted in any courl of compel€ntjurisdiction in the location in which the work or pan of the woft is located and shall be insituted within t\i,,o yeals after a declamtioo of Contractor Default or within two years after the ContrrEtor ceased working or within two yea$ after the Surety refuses or fails to perform its obligations under this Bond, whidrever occurs first. lfthe provisions ofthis Paragraph are void or prohibited by law, $e minimum period oflimitation available to sureties as a defense in thejurisdiction of the suit shall be applicable. S l2 Notice to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the page on which lheir signahrre appears. S'14.2 Construction Contract. The agreernent behveen the Owner and Contractor identified on lhe cover page, including all Contract Documents and changes made to fie agreement and lhe Contract Documents. S 1i1.3 Contractor Default. Failure ofthe Conuactor, which has not been remedied orwaived, to perform or o$erwise to comply with a material term ofthe Construction Contract. S I il.4 Owner Oefault Failure ofthe Owner, which has not been rcmedied or waived, l,o pay the Contretor as rcquircd undq the Conslruction Contract or to perform and complete or comply with the other material teams ofthe Constructron Contsact- S 14.5 Contracl Documents, All lie docurncnts that comprise the agrcement between the Owner and Contractor $ 15 Ifthis Bond is issued for an agreement between a Contmctor and subcontractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owna shall be deemed to be Contractor. 1M911852@/10 Page 3 of4 S'13 When this Bond has been lumished to comply with a statutory or other legal requircment in ihe location where lhe construction was to be performed, any provision in this Bond mnflicting with said statutory or legal requirEment shall be deemed deleted hereftom and provisions conforming to such statuiory or other legal requirement shall be deemed incorpomted herein. When so fumished, $e intent is that this Bond shall be construcd as a staiutory bond and not as a common law bond. S l,l Definitions S 14.'l Balance of the Contract Prico. The total amount payable by the Owner to the Contractor under the Consfuction Conract afler all proper adjustrnents have been made, including allowance to the Contractor ofany anoturts rcceived or to be received by the Owner in settlement of insurance or other claims for damages to which the Contraclor is entitled, reduced by all valid and proper payments made to or on behalfofthe Conlractor under the Const ction Conracl S 16 Modifications to tris bond are as follows: (Spoce is pro'ided belo lor additional signatures ofadded Wrties, other than those appeating on the cover page) CONTRACTOR AS PRINCIPAL SURETY Company: (Corpotate Seal) Company: Signature:SiBnature: (Coryorote Seol) Name and Title: Address Narne and Title Address LM$11852 Ca/10 Page 4 of4 Document A312rM - 2010 (A4t additional signatures appear on the last page Paymenl Bond.) Payment Bond CONTRACTOR: (Nane, legal status and address) Milestone Construction Group, LLC 4462 N Kitsap Boise ldaho 83703 -Rr€. (FOR ltil"Oh\l/1T|ON ONLY - Name, addrcss AGENT or BROKER: Higgins & Rutledge lns PO Box 8567 Boise ldaho 83707 208-343-77 41 Bond No 810413PSURETY: (Name, legal slalus and principal ploce ofbusiness) Developers Surety and lndemnity Company '17771 Cowan lrvine CA 926'14 This document has important legal consequences. Consultalion with an altorney is encouraged with Mailing Address for Notices respecl to its completion or modification. Developers Surety and lndemnity Company Attentaon: Surety Claims Department '1001 4th Avenue, Suite 1700 Seattle, WA 98154 Any singular reference to Contraclor, Surety, Owner or other party shall be considered plural where applicable. CONSTRUCTION CONTRACT Date: 412512017 Amount:$574,814.50 Five Hundred Seventy-four Thousand Eight Hundred Fourteen Dollars And Fifty Cents Description: (Nane and location) WWashington Water & Sewer Line Replacement Project # 10618.8 BOND Datet 412512017 (Nol earlier than Construction Contract Date) Amount:$574,814.50 Five Hundred Seventy-four Thousand Eight Hundred Fourteen Dollars And Fifty Cents Modifications to this Bond: I None E See Section 18 CONTRACTOR AS PRINCIPAL SURETY Company: (Corporate Seal) Company: (Cotpotate Seal) Milestone Construction Group, LLC Developers Surety and lndemnity Company S Name amc Staci L Jayo- Attorn act and Titlc: )si OWNER'S REPRESENTATIVE : (Architect, Engineer or other party) LMS12149 6/tO Page 'l of4 ?. OWNER: (Nane, legal statxs ahd address) City of ireridian 33 East Broadway Avenue Meridian ldaho 83642 Conforms with The American lnstitute ofArchitects AIA Document 312 trZ-- Title: s ....'.'.::--'\' 1.. ": -:'--. S 1 The Contractor and Surety, jointly and severally, bind themselves, their h€irs, executori administrators, successors ard assigns to the Owner to pay for labor, materials and equipment furnished for use irl the performance ofthe Constsuction Conret, which is incorpomted hercin by rcfercnce, subject to the following terms. S 2 Ifthe Contractor promptly makes payment ofall sums due to Claimants, and defen&, indemnifies and holds harmless the Owner from claims, demands,liens or suits by any person or eotity seeking paymcnt for labor, materials or equiprnent fumished foruse in the performance ofthe Consruction Contmc! then the Surety and the Contractor shall have no obligation under this Bond. S 3 Ifthere is no Owner Default under the Construction Contmct, the Suretys obligation to the Owner undertlis Bond shall arise afler the Owner has promptly notified the Contractor and the Sureo/ (at the address described in Section l3) ofclaims, demands, liens or suils against the Owner or lie Owner's propeny by any person or entity seeking payment for labor, materials or equiFnent fumished for use in the performa.nce ofthe Consruction Contract and tendered defense ofsuch claims, demands, liens orsuits to the Contractor and the Surety. 5 4 When the Owner has satisfied the conditions in Section 3, the Surety shallpromptly and at the Surety's expense defen4 indernniry and hold harmless the Ormer against a duly tenderrd claim, demand, lien orsuit. $ 5 The Sureg's obligations to a Claimant under lhis Bond shall arise after the following: S 5.1 Claimants, who do not have a direct mnthct with lhe Contractor, .l have furnished a written notice ofnon-payment to the Contreto( stating with subslantial accumcy the amount claimed and lhe name ofthe pany to whom the materials werc, or equipment was, fumished or supplied or for whom the labor was done or performed, within ninety (90) days after haviog last performed labor or last fumished materials or equipment included in lhe Claim: and.2 have sent a Claim to the Surety (at the address described in Section l3). $ 5.2 Claimants, who are employed by or have a dircct contract wilh lhe Contractor, have s€nt a Claim to the SurEty (at the addrcss described in Section l3). S 6 lfa notice of non-payment required by Section 5.1.1 is give[ by the O$!er to dle ConlEctor, that is sufficient to satisry a Claimant's obligation to fumish a written notice ofnod-payment und6 Seclion 5.1.l. $ 7 When a Claimant has satisfied dle conditions ofsections 5.1 or 5.2, whichever is applicable, the Surety shall promptly and at lhe Surct/s expense take the following actions: $ 7.1 Send an answer to tle Claimant, with a copy to the Owner, within sixty (60) days aier reoeipt ofthe Claim, stating lhe amounls that are undisputed and the hasis for challenging any amounts that ate disputed; and $ 7.3 The Surety's failure to discharye its obligations under Section 7.1 or Section 7.2 shall not be deemed to constitute a waiver ofdefenses lhe Surety or Conractor may have or acquire as to a Claim, excep as to undisluted anounts for which lhe Surety and Claimant have reached agreenrcnt If, howevel the Surety fails to discharge iti obligations under Section 7.t or Section 7.2, the Surety shall indernniry fte Claimant for the rcasonable aftomey's fees the Claimant incurs thereafter to recover any sunrs found to be due and owing to the Claimant. S 8 The Surety's total obligation shall not exceed the amount ofthis Bond, plus the arnount ofreasonable attomey's fees provided under Section 7.3, and the amount ofthis Bond shall be oeditcd for any payments made in good faith by the Surety. S 9 Amounts owed by the Owner to tie Conuactor under the Construction Contract shall be used for the performance of the Consruction Contract and to satisry claios, ifany, under any construction performance bond. By the Confactor fumishing and lhe Owner accepting this Bond, they agree that all funds eamed by the Coftactor in the performance ofthe Constsuction Contract arc dedicated !o satisry obligations ofthe Contretor and Surety under this Bond, subject to the Owner's priority to use dte funds for the completion oflhe work. LMS 12149@/10 Page 2 ol 4 $ 7.2 Pay or arange for pa]ment ofany undisputed amounts. $ l0 The Surety shall not be liable to the Owner, Claimants or others for obligations of the Contractor that are unrelated to the Construction Conlract. The Owner shall not be liable for the payment of any costs or expenses ofany Claimant under this Bond, and shall have under this Bond no obligation to make payments to. or give notice on behalfof, Claimaflts or otherwise have any obligations to Claimans under this Bond. S 11 The Surety hereby waives notice ofany change, including dra[ges oftime, to lhe Construclion Contract or to related subcontracts, purchase orders and other obligations. S 12 No suit or action shall b€ cornmenced by a Claimant under this Bond other lha, in a court ofcompctentjurisdiction in the state in which the projecl that is the subject ofthe Construction Contract is located or after the expimtion ofone year from the dare (l) on which the Claimant sent a Claim Lo thc Surety puBuant to Section 5.1.2 or 5.2, or (2) on which the last labor or sewice was performed by anyone or the last materials or equipment werc lumished by anyone under the Consfuction Conlract, whichever of( l) or (2) first occurs. IIthe provisions ofthis Paragraph are void or prohibited by law, the minimum period ollimitation available to sureties as a defense in 6ejurisdiction oftle suit shall be applicable. $ 14 When this Bond has been fumished to comply with a statutory or other legal requirement in the location wherc the conslruction was to be performed, any provision in his Bond conflicting with said statutory or legal requitement shall be deerned deleted herefrom and provisions conlorming to $ch statutory or other legal requirement shallbe deemed incorporated herein. When so fumished, dre intent is that this Bond shall b€ consuued as a statutory bond and not as a common law bond. $ l5 Upon request by any p€rson or entity appearing to be a potential beneficiary ofthis Bond, the Confactor and Owner shall promptly fumish a copy ofthis Bond orshallpermit a copy to be made. S '16 Definitions S l6.l Claim. A written statement by the Claimant including d a minimum: ,l the nameofthe Claimant; .2 the name of the person for whom the labor was done, or materials or equipment fumished; ,3 a copy ofthe ageement or purchase order pu.suant to which labor, materials or equipment was fumished for use in the performance of lhe Construction Confact; .l a briefdesoiption oflhe labor, materials or equipment fumished; .5 the dale on which the Claimant last performed labor or last fumished rnaterials or equipment for use in the performance ofthe Construction Contract; .6 the lotal amount earned by the Claimant fo. Iabor, materials or equipment fumished as ofthe date ofthe Claim; .7 the lotal arnount ofprevious payments rcceived by the Claimant; and .8 the total amount due drd unpaid to the Claimant for labor, materials or equipment fumished 6 ofthe dde of the Claim. S 16.2 Clalmant. An individual or entity having a direct contract with lhe Conh&tor or with a subcontmctor ofthe Contractor to fumish labor, materials or equipment for use in the performance ofthe Construction Contract. The term Claimant also includes any individual or entity that has rightfully asserted a claim under an applicable mechanic's lien orsimilar statute against the real prope(y upon which the hoject is located. The intent ofthis Bond shall be to include without limitation in the lerms "labor, materials o. equipment" that pan ofwater, gas, power, light, heat, oil, gasoline, telephone service or rental equipmenl used in lhe Consfuction Contrct, architectural and engineering services required lor performance ofthe work ofthe Contmctor and the Contracto/s subcono"ctors, and all other items for which a mecharic's lien may be asserted in lhejurisdiction where the labor, materials orequipment were fumished. S 16.3 Construction Contract. The agreement between the O\ rerand Contmctor identified on the cover page, includinS all Conract Documents and all changes made to the ageernent and the Contret Documents. LMS12149CB/10 Page 3 of4 S 13 Notice and Claims to the Surety, the Owner or the Conlnctor shall be mailed or delivered to the address shown on he page on whidr their signature appears. Actual receipt ofnotice or Claims. however accomplished, shall be sulficient compliance as ofthe date received. I g 16,4 or ner OefaulL Failure ofthe Owner, which has not been rcmedied or waived, to pay the Contr&tor as requircd und€r the Construction Contract or to perform and complete or comply with the other material tems ofthe Constnrction Conract. S 15.5 Contract Oocuments. All $e docurnents thal comprise the agreement between the O$ner and Conlraclor $ 17 lfthis Bond is issued for an agreemcnt between a Contmclor and subcontractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Conbactor. S l8 Modifications to this bond are as follows: (SWce is ptovided below Ior additional signattes ofadded prties, other than those appearing on the cover Wge) CONTRACTOR AS PRINCIPAL SUREW Company: (Cotporute Seal) Company:(Corporate Seal) Signature:Signature Namc and Title Address Name and Title Address 1MS12149 Gn0 Page 4 ol 4 POWER OF ATTORI{EY FOR DEVELOPERS SURETY AND INOE]I'INITY COMPANY lllDEtriNlw COMPANY OF CALIFORNIA P0 Box 19725, lRVlNE, CA92623 (949)2693300 tN WTNESS WHEREoF, DEVELOPERS SURErYAND INoEMNITY Co|!4PANY and INDEMNITY Co|\4PANY 0F CALIFoRNIA have severally cau&d these presenb to be signed by thei rcspectve oflicers and alested by heir respeclive Secretary or Assistant Sesetary this 6lh dE of February, 2017. KNOW ALL 8Y THESE PRESENTS hal except as expressly limited, oEVELoPERS SURETY AND INDEMNrY Col\fANY and INDEMNITY CoMPANY 0F CALIFoRNIA, do each hereby ma*e, constiMe and appornl: '*'Rodney A. Higgins, Gail A. Johnson, Staci L. Jayo, Greg Swenson, Tracy L. Forsythe, jointly or severally"' presenb, are h€reby raiifed and conlimed. I} s Po*€r of Atomey b gEnted and is s(lngd by ta6imi6 und€r ad by auhcrity ol fte folloxirg nsoblbns adopted by 0r respclire Eoants of tliectots oa D€VELoPERS SUREIY ANo INDEMNfrY CoMPAi{Y and INDEMNITY CoMPNY 0F CAI-|FoRN|A, efiediv€ as ofJarudy lsl 2008. RESoLVEo, that a co.nbimlioi of any tno ot t|6 Chdma of he Boad, fte PrEsrlent ErcoXive ViceBesident S€r$q Vrc+Presftrer[ o. any Urcs Pnskl€nt of hs co.pordbns be, and tlat ead of hqn he@by b, afto.iz€d to ereqrb hb Po*er ol AtofiEy, qudifying tte adDrney(, narcd h he Power ofA[omey b exoqrb, oo bdaf oa he co.poraliorc, bonds, un&itakhgs and coofacb d surctysNp; and tEt tE Seolt yo. ay Asistrlt Se.rebry d sihsr dhe m.poralirns be, and ead d tEfi h€reby b, afiorized to atest Ule executbn d any sudr Pow€a of Atorney: RESoLVEo, FURTHER, hat he signalures of sud offcers may be affxed to any slch Potrr ofAtomey or to ary certificate relating hereto by ta6imile, and any $rdr or confacl of suretyship to which it is at6ded. By: By: DarlelY"{,rrg, SenbrVrcePresident /,r'U_TC_ Ma* l"ansdon, VicePresidenl 1936 ocr. 5 r967 A nolary public or other ofiicer completing this certifcate verifes only the identity ofthe individual who signed the document lo which this certificate is attached, and nol the lruthtulness, accuracy, or validity ofthat documenl. February 6.2017 bs{uo m€,0L Llcille Raymond, Notary Public0n Personally appeared 8d. hen N@ ad nuo or UE Ofts DanielYoung and l\,4ark Lansdon 2 By: LUCILTE Col'lmiirioo ,20!19{5 Not.ry Puuic - Ctlllomlr 0nn0o Coudy Comm.oct I 8 Place Notary Seal Above This Certi,icale isexecuted in lie City oflrvine, Califomia, dl .E(3)dsq'<r) nfio Foved to rlE oo he ba6b d satisbctuy aideice b be tB p€ison(s) whm nam(s) iJ€Js sutocrib€d h tro f,ihin nEhfi€r{ ad adnodedg€d b me fiat he/*E&ey eleqied tE sarne in hMer/.6eir au$qized c+adty(r€s), and uld by hi{he/thei signdJre(s) on he hstument he p{rso.{s), or he qt'ty eon bdrff ot f,hirr ho D€rsor{s)aded, o(eqrted he instufirdrt I corlity uode{ PENALTY 0F PER.,URY under tle la$,s of he Slate of Calibrda hd he foregoirg paragraph is hre and coarect Y'/ITNESS my ha.rd and olfrid seal Hilkjl,tut The undeGigned, as Secretary or Assislant Secretary ol DEVELoPERS SURETYAND lNDEI,4N|TY CoMPANY or INoEMNITY CoMPANY 0F CALIFoRNIA, does hereby said corpo.alrons set fodh in 6e Power ofAttomey are in lorce as of fie date of this Certifcate. Lui@.t-*t* tuJ ,)t,')...:*j$Hra, ;-J'ie#i.?: 1;h*:,Tl.i. ocr. 5 1987 . rtx(lrs-x\\-J: ")" day of State of Cdilomia County of orange Signaturc CERTIFICATE AlS-1002 (02/17) j*!"9' @ ETRAKiT Page 1 of I Permits Licenses S€srch Trade Lrcensos Hm. I s.rup m accounr rr"rr" @l E neireMsea Mr Fo.soi P...wd Public Works Search i: search Asah Downroad Rosurrs Protabre vew Milestone Construclion Group LLC 00001 B lnspections F,rst Prev Details ' License Number: 026398 Elevators Violations Shopping Cart Contact Next Last 'is 'nLa.et ton uilz.lron ol thL. @b!tre rnd'ei.s u^d66r..drno and a@d.i@ oi th,3 sbt.ftnl 1-60G95t30a4, 1090 E Wi.rb,... St, suh. l5o t/t rid& to l3aa2 HOME I CONTACT ACTIVE0263981 Fees $325 00 Rogl.tration l: Erpit!: rvpo: Sub-Iyp.: St t!.: Comp.ny: Ce[: Pag€r: 026398 12./1512016 1?]3112017 PUBLIC IA/ORKS I ACTIVE Mil6tono Co.rsfildion Group LLC (208) 921-1637 https://web.dbs.idaho.gov/etrakit3/Custom/Idaho_publicworksSearchRslts.aspx 514t20t7 1.;'-* IDSOS Viewing Business Entilv Page I of I IDAHO SECRETARY OF STATE Viewing Business Entity MILESTONE CONSTRUCTTON GROUP, LLC 4452 N. Kitsap Wy Boise, ID 83703 Type of Business: LIMITED LIABILITY COMPANY Status: EXISTING 22 May 2O].5 State of Origin: IDAHO Date of 02 Aug 2011 Origination/Authorization : Current Registered Agent: JERALD O TAYLOR 4452 N KITSAP WY BOISE, ID 83703 8370 File Number: W105511 Date of Last Annual Report: 28 Jun 2016 Annual Report Due: Aug 2077 Original Filing: Filed 02 Aug 2011 CERTIFICATE OF ORGANIZATION Amendments: Amendment Filed 22 May REINSTATEMENT 2015 Amendment Faled 22 May OTHER - 2015 DELETE ONE MBR/MGR Annua! Reports: Report for year 2016 ANNUAL REPORT Report for year 2015 REINSTATEMENT I Help Me Print/View TIFF ] a PDF forma im T]FFe r I Help Me Print/View TIFF ] Im P F View Imaoe (TIFF format) View Im aqe (PDF View Imaoe (TIFF format) I Helo Me Print/View TIFF I ew Docr r ent Online View I maoe ( PDF at) View Imaoe TIFF format) Se re M in P State of ldaho Home Paoe Comments, questions or suggestions can be emailed to: sosinfo@sos, idaho.oov https://uurr,.accessidaho.org/public/sos/corp,{V I 055 I l.html 5t4/2017 Lawerence Denney, Secretary of State I New Search ] [ Back to Summarv ] I Get a certificate of existence for MILESTONE CONSTRUCTION GROUP. LLC ] I Monitor MILESTONE CONSTRUCTION GROUP. LLC business filinqs ] DAIE(T /DOTYYYY) 512t2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATIOT{ ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLOER. THIS CERTIFICATE OOES NOT AFFIRMATIVELY OR NEGATIVELY ATIENO, EXTEND OR ALTER THE COVERAGE AFFOROED AY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUII{G INSURER(S}, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IiiPORTANT: It the certificate holde, is an ADDITIOI{AL INSURED, tho policy(ioB) must hevs ADOITIONAL INSURED p.ovision3 or bo endor3od lI SUBROGATION lS WAIVED, subject to the lerms and conditions ol lhe policy, conaln policies may requlrc an endoBoment. A statomont on lhia ceniticato does not conler riohta to the certificate holder in lieu ol such endo.sementts). Higgins & Rutledge lnsurance, lnc 166'1 Shoreline Dr., Suite 100 Boise lD 83702 liP\E",-,. 208-343-7741 IiI "",. zoe-3as-g:zt iillfl !.". WendyH@h igginsrutledge.com INSURER(S ) AFFORDING COVERACE rrsunen a BITCO General lnsurance Corp 20095 INSURED Milestone Construclion Group LLC 4462 N Kitsap Way Boise lD 83703 MILES-1 rlrsunen e ,ldaho State lnsurance Fund 36129 A,CORif CERTIFICATE OF LIABILITY INSURANCE 1264203007 CANCELLATION O 1988-2015 ACORD CORPORATTON. A[ .ights r6erved The ACORD name and logo a.e registered marks ofACORO RTI City of Meridian 33 E Broadway Ave Meridian lD 83642 SHOULD ATY OF TIIE ABOVE OESCRIBEO POLICIES BE CAI{CELLED BEFORE THE EXPIRANON DATE THEREOF, NONCE WLL BE DELIVERED IN ACCOROANCE WITH THE POLICY PROVISIONS. ffi'>*- CERTIFICATE HOLOER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOO INDICATED NOTWTHSTANDING ANY REOUIREMENT, TERM OR CONOITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY 8E ISSUEO OR MAY PERTAIN. THE INSURANCE AFFOROEO BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONOITIONS OF SUCH POLICIES. LIMITS SHOW! MAY HAVE BEEN REOUCEO BY PAID CLAIMS. x EACH OCCURRENCE s1 000.000 s 100 000 s5,000 PERSONALA AOV INJURY s1 000 000 GEN ERAL AGGREGATE $2.000 000 PROOUCTS . COMP/OP AGG $2 000 000 COMI'ERCIAf GENERAL LIA6IUTY GEN'L AGGREGATE LIMITAPPLIES PER x LOC OTHER JECT c1P3653045 51312017 51312014 5 $1,ooo ooo s BoolLY TNJURY (P6ra@d6nt)$ s AU-TOMOBILE LIABILITY OW'lEO AUTOS ONLY HIREO AUTOS ONLY SCI]EDULEO AUTOS NON OWNEO AUIOS ONLY c4P3653046 5tu2a17 5t3t2014 S x X EACH OCCURRENCE $1,000,000 EXCESS LIAg OCCUR CLAIMS.MADE AGGREGAIE s1.000.000 DED RETENT ON 10 000 cuP 2813751 51312017 5t3t2014 s X OTH- E L EACH ACC DENT s100.000 E L OISEASE - EA EMPLOYE s100 000 I woRxERs coxPEnsanoN AIIO EIPLOYERS' UABILITY ANY PROPRIEIOR/PARft ER/EXECU'T VE OFFICER/MEMBER EXCLUOEO? OESCRIPTION 412612017 4t2612418 E L D]SEASE, POLCY LIM T 500 000 oESCRlPTlOll OF OPERA TIONS / L(rcAnO S / VEHICLES {ACORD i 01, Addition.l Rm.rlc S.h.dul., h.y 6. .tt .h.<t if 6oE .p.6 ir Eq!i6d) Re: W. Washinglon St. Water & Sewer Line Replacement. IW ACORO 2s (2016/03) hk BODILY INJURY (P6T peMn) X tr 654015 Meridian City Council Meeting DATE: Mav 9,2017 ITEM NUMBER: $D PROJECT NUMBER: ITEM TITLE: Public Works Public Works: Rate and Assessment Fee Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS May 9, 2017 Alex Freitag Public Works Department Fund Overview History & Current Status Rate Model Review Forecast Conclusions Next Steps Enterprise Fund Assessments (Developers / Contractors $8,705,734 Sales (Customer Accounts) $23,658,350 EPA Fees $1,432,215 Other $1,914,828 Revenue Total $35,711,127 Capital $38,754,421 Personnel, Operations & Maintenance $14,507,135 Interfund Transfers $2,328,042 Expenditures Total $55,589,598 Assessment Revenue Connection Fees: •Water – $1,973 Last increased 10% June 1, 2016 •Sewer – $3,884 Increased in 2 phases: 6% on June 1, 2016 6% on June 1, 2017 Sales Revenue Customer Rates: •Water - Base fee: $5.49 Usage fee: $1.90 / 1000 Gal Average Use Bill: $20.69 •Sewer – Base fee: $8.65 Usage fee: 5.54 / 1000 Gal Average Use Bill: $36.35 Fees were last increased in 2014 by 2% •EPA fee was imposed in 2015 to aid in funding the regulatory requirements the WRRF is facing •Flat Rate of $3.75 / monthly bill •Currently scheduled to sunset in 2024 Figures current as of 5/4/17 & based on 5,000 gallons average use –sewer / 8,000 average use -water Monthly Base & User Rates (Res. Comparisons) City Water Rates Sewer Rates Total Monthly Garden City $24.62 $38.33 $62.95 Eagle $23.53 $36.00 $59.53 Meridian $20.69 $36.35 $57.04 Boise $19.60 $31.90 $51.50 Caldwell $17.64 $32.48 $50.12 Star $23.10 $26.25 $49.35 Kuna $20.47 $26.59 $47.06 Nampa $11.85 $25.19 $37.04 Average $20.19 $31.64 $51.82 Figures current as of 4/7/17 *Shows Meridian sewer assessment increase of $230 on 6/1/17 Assessment Fees (Residential Comparisons) City Water Hook-Up Fee Sewer Hook-Up Fee Total Hook-Up Fee Eagle $3,350.00 $4,695.00 $8,045.00 Kuna $2,258.00 $5,155.00 $7,413.00 Caldwell $2,351.00 $4,069.00 $6,420.00 Garden City $2,436.00 $3,575.00 $6,011.00 Meridian $1,973.00 $3,884.00 $5,857.00 Star $1,000.00 $4,700.00 $5,700.00 Nampa $1,123.00 $2,601.00 $3,724.00 Boise Suez is water provider $3,575.00 $3,575.00 Average $1,811.38 $4,031.75 $5,843.13 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17Proj Water 26,622 27,113 27,923 28,875 29,690 31,020 32,385 33,200 Sewer 26,054 26,620 27,361 28,357 29,279 30,628 32,102 33,000 Total Revenue $16,825,315 $18,667,957 $19,398,987 $20,035,028 $20,481,918 $21,704,873 $22,706,959 $23,658,350 $0.00 $5,000,000.00 $10,000,000.00 $15,000,000.00 $20,000,000.00 $25,000,000.00 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 # Ac c o u n t s $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 Proj. Residential Total Commercial Total Inputs: •Revenue and Expenses for budget year •All projected CFP expenditures Personnel, Operations and Maintenance 10-Year CIP •Apply assumptions to generate a forecast Growth Rate (Revenue) Inflation (CIP & ENR) Cash Flow or Budget Execution 2017 2018 2019 2020 2021 2022 TOTAL UEF $21,460,166 $5,109,419 $1,770,603 $5,211,493 $5,510,837 $6,655,773 ($20,000,000) ($15,000,000) ($10,000,000) ($5,000,000) $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 Enterprise Fund Rate Model Ending Fund Balance: FY17 -FY22 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 TOTAL UEF $21,460,166 $5,109,419 $1,770,603 $5,211,493 $5,510,837 $6,655,773 $5,006,263 $862,721 ($7,337,328)($12,963,396)($16,064,148) ($20,000,000) ($15,000,000) ($10,000,000) ($5,000,000) $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 Enterprise Fund Rate Model Ending Fund Balance: FY17 -FY27 $16M Gap 30,000,000 35,000,000 40,000,000 45,000,000 50,000,000 55,000,000 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 10-Year Projection Total Rev Total Expenses ExpenseRevenue •EF stays cash flow positive the next 5 years Save/Spend strategy is working Fund balance down in FY17/18, flattens for a few years •Challenge is 2nd 5-years of forecast Spending regulation driven EPA Fee expires in 2024 •~$1.5M in revenue per year goes away •Changing Economic Conditions •Fluctuation in Regulations •Assumptions Change •Technology and Process Evolution •Develop a strategy for the next funding challenge •Present scenarios to Council for discussion (Oct. / Nov. ’17) Meridian City Council Meeting DATE: May 9,2017 ITEM NUMBER: $E PROJECT NUMBER: ITEM TITLE: Public Works Public Works: Invitation to Public Works Week MEETING NOTES L/ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 9th Annual Public Works Week Susie Deardorff May 9, 2017 9th Annual Public Works Week PWW Committee PWW Events Saturday June 3rd 7:30 AM Registration Poop Scoot Fun Run/Walk Tuesday June 6th 6:00 PM Proclamation At City Council Wednesday June 7th 5:30-8:30 PM Go with the Flow Facility Tour starts at City Hall Thursday June 8th 4:00-7:00 PM EXPO! At City Hall Poop Scoot 3K/5K Family Fun Run/Walk Saturday, June 3rd 8:30 AM Registration begins at 7:30 AM Entry fee: Canned food for Meridian Food Bank Register by May 15 to purchase a race t-shirt Go with the Flow Facility Tour Wednesday, June 7 5:30 –8:30 PM Limited Availability –Reserve your space today! EXPO! A Community Favorite Thursday, June 8 4:00 –7:00 PM Free hot dogs & popcorn! www.meridiancity.org/pww Join us… Meridian City Council Meeting DATE: May 9,2017 ITEM NUMBER: $F PROJECT NUMBER: ITEM TITLE: - �37 pcU;a Mayor's Office: Resolution No. A Resolution Appointing Ballard, Ryan Hall and Vincent Koontz to the Meridian Transportation Commission MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. l7— BY 7— BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, REAPPOINTING DAVID BALLARD TO SEAT 1 AND RYAN HALL TO SEAT 2 AND APPOINTING VINCENT KOONTZ TO SEAT 3 OF THE MERIDIAN TRANSPORTATION COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Meridian City Code 2-1-1 establishes the Meridian Transportation Commission, its members and terms of their appointments; and WHEREAS, David Ballard was appointed to Seat 1 on the Meridian Transportation Commission by Resolution No. 13-925 on May 22, 2013, and reappointed to the Meridian Transportation Commission by Resolution No. 14-985 on April 15, 2014; and WHEREAS, Ryan Hall was appointed to Seat 2 on the Meridian Transportation Commission by Resolution No. 14-985 on July 7, 2015; and WHEREAS, Seat 3 of the Meridian Transportation Commission is currently vacant; and WHEREAS, the City Council of the City of Meridian deems the reappointment of David Ballard to Seat 1 and Ryan Hall to Seat 2 and the appointment of Vincent Koontz to Seat 3 of the Meridian Transportation Commission to be in the best interest of the Meridian Transportation Commission and of the City of Meridian; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That pursuant to Meridian City Code § 2-1-1, David Ballard is hereby reappointed to Seat 1 and Ryan Hall is hereby reappointed to Seat 2 and Vincent Koontz is hereby appointed to Seat 3 of the Meridian Transportation Commission, for terms to expire May 31, 2020. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this g day of May, 2017. APPROVED by the Mayor of the it of Meridian, Idaho, this day of May, 2017. Ntkc it APPROVE °G ATTEST: y: qD Mayor Tam e Weerd ��, 'ye w� Jay ColeV, City Clerk RESOLUTION FOR REAPPOINTMENT OF DA$M1WLL�D AND RYAN HALL AND APPOINTMENT VINCENT KOONTZ — MERIDIAN TRANSPORTATION COMMISSION Meridian City Council Meeting DATE: May 9,2017 ITEM NUMBER: 8G PROJECT NUMBER: ITEM TITLE: Mayor's Office: Budget Amendments State of the City Not -to -Exceed $10,447 Mayor's Walking Club Not -to -Exceed $4,250 MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS co W m O T F N LL w m CN cr G w N c O 0o. F= , U �- LL a) U :k C a Q yy i••+ O O m V} VT r- m ^ O v O. O o N (A c it LL Q LO r o, 0 O c 3 a i a m `a o c -I c -I E O c c v N = o r -I V LT v G E E O Q)^' VT V C V} 0 Q Oh N o` 0 O � O a 0) w O co W m O T F N LL w m CN cr G w N c O 0o. 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Y a1 3 L n fL0 F- -o+ m L V al w O U m O 0 c m m : �- O l7 0 0 0 0 0 0 0 0 0 0 0 0 0 LO N m N 0 0 0 0 0N N O 00 m O N I' O N n O 00 m N H d to M N 1� N ei n N O 111 h OR H to O 00 m 111 V7 11l 111 U•1 tl1 111 111 1n 111 IA N M M r4 i* O O O O O A > N w N V O O M m N m M e -I M m N m M e -I 00 ci 00 w e -I m M ei m M r -I L-1 111 00 e-1 00 w ei > > N N N ti I H-4 N N-1 H N H 0 0 0 0 0 0 0 0 0 0 0 0 0 n N Vf t4 T . 0 0 0. 0 z z .z z o, 41 O F •., c LL MY` i a cO O 0 ~ m ►, C a Cl) �r1c N � iM1 h O O N y C � QI F N z v > V, N N N a) a) i � p v +r 3 Cc,; C C N � O 0 E E O C ^� N cW C 0 c Q a) N 4- a E 4 -L C a Cl) V N � iM1 h O O N y C � QI 0z° _ - ., as CL) u N v w p3�c �3 A ti zn y o o ❑ ❑ `` Q (�v 0 0 r• n• J+�+ o V. tka c cu a)'o a a) 3 m a E E o @ v � 6 ai ui LL SE E Z v o F z z y z O N L N CL t t Q a 0 c v v ILO m d c " N C 0) N �/ b L) ai a 1— 0 Y c O m H n n 0 Ln CIE E LL c a) E a a) E a a m r" 0 C co e 'O F O F N z � > V, N N N G V c p 3 N 0 E E O C N Q 0 H a) 0 0 N E C L -L > Ln � Y`o O avc ) _- Q c v a h> E O c O u LL w C E w 0 0 0 0 0 0 0 0 o w o v -i Nm N O N O N eq N O m N 0 N 0 N 0 N 0 v v a v v a a v 0 0 0 0 0 0 0 0 m m m m m m m m to N N N e-1 r•i N N N O O O O O O O O m H n n 0 Ln CIE E LL c a) E a a) E a a m r" 0 C co e 'O F O F N z z z z > V, N N N V 0 Ln v In V to m > uiC .E E E 0 u O O O O O O O O O O O O O 0 n cli Ln 0 0 0 0 0 0 0 0ti 0ti 0N 0ti 0N 0 ti mmmmmmmmmmmmm ti N 1-4 1-4 ti ti r ti N NN 0 0 0 0 0 0 0 0 m H n n 0 Ln CIE E LL c a) E a a) E a a m r" 0 C co e 'O F O F z z z z > V, N N N m H n n 0 Ln CIE E LL c a) E a a) E a a m r" 0 C co e 'O F O Meridian City Council Meeting DATE: May 9,2017 ITEM NUMBER: 8H PROJECT NUMBER: ITEM TITLE: Mayor's Office Mayor's Office: Citizen Notification for Public Hearings MEETING NOTES bj Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Mayor’s Office 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-888-4433 Fax 208-884-8119 www.meridiancity.org Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Luke Cavener Genesis Milam Ty Palmer Anne Little Roberts May 3, 2017 MEMORANDUM TO: Mayor Tammy de Weerd, Meridian City Council FROM: Robert Simison, Chief of Staff RE: Citizen Notification for Public Hearings Introduction Recently there have been several instances where the public has raised concerns over the noticing process for public hearings. Whether it is they felt they should have been notified but weren’t, that they didn’t understand what was being told to them in the notice, or felt the notice didn’t have enough information, City staff decided to review the current processes and provide a recommendation on ways to increase access to the information and make it clear as to the City’s expectations to the public regarding the process. In addition, this discussion can help meet the goals and objectives of the City Strategic Plan item 3.A.2., to create greater engagement and participation from citizens in the planning, operations, and decision making processes of the City. Noticing Requirement Where a public hearing is required on a land use application, Idaho Code requires the City to publish notice of the hearing in the official newspaper (Meridian Press) and issue notice to all political subdivisions providing services within the City (ACHD, West Ada School District, irrigation districts, etc.). Further, the City Clerk sends notice of the hearing via mail to property owners within 300’ of the project (or 1,000’ if the application is for a heavy industrial use or wireless communication facility). In addition to these noticing requirements, the UDC requires the applicant to post a large sign(s) on the property that is the subject of the application with the date and time of the hearing, at least 10 days before the hearing. The UDC also requires the applicant to hold a neighborhood meeting and mail notice of the meeting to property owners within 300’ of the project prior to application. Said meeting cannot be held less than 5 days or more than 3 months before application. Page 2 Current Process To meet the requirements listed above, the Planning Division provides the applicant with a list of property owners they need to invite to their neighborhood meeting within 300’ of the project. The City Clerk’s Office prepares hard copy postcards to mail out to the property owners listed on the property owners list which is also prepared by the Planning Division of Community Development. The creation is completed through the use of mail merge and the notice is customized using the language of the application provided by Planning. The average time to prepare the post cards is about 20 minutes. The City Clerk’s Office also sends the information to be noticed in the official paper of record and transmits to the political subdivisions. Proposed Process Changes/Additions In order to address concern’s from the Public there are some recommendations to be considered and implemented for a test period of at least 6 months. The first recommendation would be to start posting the postcard (or some version thereof) mailed to residents as part of the hearing notice to NextDoor and posting to HOA groups when possible. The NextDoor groups would consist of any subdivision that has a homeowner who receives a notice and all subdivisions within the square mile where the project is being proposed. The additional process would include taking the post card, uploading it as an attachment into NextDoor, copying the project description language (with disclaimer about comments not being accepted on NextDoor) into the message body of the post, selecting the identified neighborhoods, and sending. This process will add about 10 minutes to the current noticing process. At this time it is recommended that NextDoor noticing become a voluntary/pilot practice and not a requirement under the UDC and when doing include information that the pilot may cease without notice. Unlike the noticing which is primarily done by information generated by programs, the NextDoor process is largely manual/subjective in making determinations about who is being noticed and why; and if we miss someone in this process, Nextdoor goes down or goes away, we won’t have any legal issue to address. In addition, not every subdivision, and definitely not every HOA has a site on NextDoor, not every member of an HOA has an account on NextDoor, and not everyone with an account will necessary ever see it. That being said, NextDoor is the prepared social media platform to use for the following reasons: • It has the largest reach in Meridian with 16,606 users as of May 3, 2017. • It is the one most closely aligned to receive this type of information. • The information can exist in a stagnate location on NextDoor enabling it to be easily found by users. As a related note, using additional forms of noticing, such as social media or public service announcements, or expanding the radius for notice beyond 300’, would not be prohibited by State or City Code, and would be voluntary in nature. As long as we do not insert the process into the UDC we won’t have a legal issue to address if we inadvertently fail to issue notice of a hearing by a method that is not required by law. Page 3 The next recommendation is to mail the postcard notification to HOA’s where they can be identified. Due to the changing nature of HOA’s, it is recommended to provide the notice to either the address they have on file with the Secretary of State’s Office and/or to their identified property management company. This too is recommended to be done as a voluntary/pilot practice in order to evaluate the process. This process will add about 10-15 minutes to the current noticing process. The third recommendation is to update the language on the postcard which is being sent to residents. The language should make it clear that all final decisions concerning development are made at Planning and Zoning Commission and/or City Council meetings and residents are encouraged to review any officially submitted plans and/or attend the hearings as things can change during the development review and approval process. Staff also discussed increasing the radius for the neighborhood meeting and postcard mailings from 300 feet to another number generally, or if the current radius of 300 feet does not go to a specific number of property owners to expand it to another number. As this type of change would be added to the Meridian UDC, it was recommended to implement the other changes (NextDoor and HOA’s) and see the impact there before making any permanent notice changes. If a change were to move forward it could be a simple increase in radius to a different number larger than 300’ which would be the desire of Planning staff, or set a minimum number of homes to be notified for an application, or some version of both. This was also the recommendation of a recent email from a citizen. Items to Notice on NextDoor While there are many items that require noticing and public hearings, it is not recommended that every item which has a noticing requirement be posted to NextDoor. The following is a list of items which staff would recommend be noticed to the public. These application types are typically of most interest to adjacent/nearby property owners. Application Recommending Body Decision Making Body Process Annexation and/or rezone PZ CC PH City council review None CC PH Comprehensive plan amendment PZ CC PH Conditional use D PZ PH Conditional use (concurrent with annexation, rezone, preliminary plat, and/or combination plat) PZ CC PH Development agreement modification D CC PH Planned unit development PZ CC PH Page 4 Plat, combination PZ CC PH Plat, preliminary PZ CC PH Plat, short D CC PH Time extension, commission or council D Same decision maker as initial approval PH Unified development code amendment PZ CC PH Vacations (non-ROW or exempt per I.C. 50-1306A(5)) D CC PH Variance D CC PH CC = City council A = Administrative D = Director N = Administrative with public notice PZ = Planning and zoning commission PH = Public hearing Page 5 Sample Nextdoor Post Page 6 Citizen Notification for Public Hearings May 9, 2017 Overview •Problem/Concern - Notification Issue From Citizens •Current UDC Process •Pilot Program Using Technology •Nextdoor Example Outreach Background •Neighborhood Meeting •Postcards •4’ x 4’ Signs •Newspaper •Website Public Hearing Applications Pilot Project 1.Post to Nextdoor 2.Mail/Email Postcard to HOA 3.Revise Postcard Language Pilot Project -Nextdoor What? Why? How? Pilot Project –Mail Postcard KLAMATH BASIN HOMEOWNER ASSOC., INC. 4710 W NIEMANN CT MERIDIAN, ID 83646 Type of Business:CORPORATION, HOMEOWNERS ASSOCIATION Status:GOODSTANDING State of Origin:IDAHO Date of Origination/Authorization:04 Oct 2006 Current Registered Agent:HEIDI JEWELL 4710 W NIEMANN CT MERIDIAN, ID 83646 Organizational ID / Filing Number:C169219 Number of Authorized Stock Shares: Date of Last Annual Report:31 Oct 2016 Annual Report Due:Oct 2017 Pilot Project –Postcard Revision Example •Text Box QUESTIONS/COMMENTS? Meridian City Council Meeting DATE: Mav 9,2017 ITEM NUMBER: SI PROJECT NUMBER: ITEM TITLE: Clerk's Office Clerk's Office: Paws in the Park Dog Fair Fee Waiver Request MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS PAWS IN THE PARK Saturday, May 20 10 am — 1 pm Storey Bark Park Free to Attend! Dog Fair & Free Dog Licensing Opportunity City Dog Licenses—Free for 1 Year! (Please bring receipt or proof of spay/neuter, if applicable.) Dog-Related Exhibits & Services Canine Demonstrations Music, Prizes & More Food & Beverages for Purchase Doggy Nail Trims ($10) Meet Adoptable Dogs All Well-Behaved Doggies and Their Humans Are Welcome to Attend! NOTE: Dogs can frolic leash-free inside Storey Bark Park, but must be on-leash while you visit the fair booths in the parking lot & entry areas. Meridian City Council Meeting DATE: May 9,2017 ITEM NUMBER: 9A PROJECT NUMBER: ITEM TITLE: A. r finance o. n Urclinance -2U I 6-U I U2 Firenze aza or Annexation for a Parcel Located in the Southeast One Quarter of the Southeast One Quarter of Section 29, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, as Described in Exhibit A and Annexing Certain Lands and Territory, Situated in Ada County, Idaho and Adjacent and Contiguous to the Corporate Limits of the City of Meridian as Requested by the City of Meridian; Establishing and Determining the Land Use Zoning Classification of Said Lands from RUT to C -C (Community Business District) (16.33 Acres) and R-8 (Medium Density Residential District) (24.05 Acres), in the Meridian MEETING NOTES M' APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2017-041824 BOISE IDAHO Pgs=7 LISA BATT 05/11/2017 10:41 AM CITY OF MERIDIAN, IDAHO NO FEE CITY OF MERIDIAN ORDINANCE NO. ` /-� a'-7 BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS AN ORDINANCE (H-2016-0102 FIRE' NZE PLAZA) FOR ANNEXATION FOR A PARCEL LOCATED IN THE SOUTHEAST ONE QUARTER OF THE SOUTHEAST ONE QUARTER OF SECTION 29, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AS DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF SAID LANDS FROM RUT TO C -C (COMMUNITY BUSINESS DISTRICT) (16.33 ACRES) AND R-8 (MEDIUM DENSITY RESIDENTIAL DISTRICT)(24.05 ACRES) IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" are within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the owner of said property, to -wit; ABS ID -0, LLC, SECTION 2. That the above-described real property is hereby annexed and re -zoned from RUT to C -C (Community Business District) (16.33 acres) and R-8 (Medium Density Residential District) (24.05 acres) in the Meridian City Code, SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said property. ANNEXATION — FIRENZE' PLAZA (H 2016-0102) Page 1 of 3 SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of /'I 4'j , 2017. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of /'141_/ , 2017. A CJAY COLES, CITY CLERK MAYOR4AMViY de WEERD L•D AUC�Sl 0001U�j �'G 'o, *,�City of i(jF_PID IA � 71 Q?, IGAHO SEAL ` ti ANNEXATION — FIRENZE PLAZA (H 2016-0102) Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada } On this q-'." day of M Q , 2017, before me, the undersigned, a Notary Public in and for said State, personally app' red TAMMY de WEERD and C.JAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. NOTARY PUBLIC FOR IDAIRO `"� • RESIDING AT: M MY COMMISSION EXPIRES: % f�a� �'BL1G -"0 OPS ip��'•'• '404.6.•.. ANNEXATION — FIRENZE, PLAZA (H 2016-0102) Page 3 of 3 July 29, 2016 Project No. 116815 EXHIBIT A THE LAND GROUP, INC, Exhibit "A" EAGLE & AMITY PROJECT ANNEXATION DESCRIPTION A parcel of land located in the Southeast One Quarter of the Southeast One Quarter of Section 29, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the Section Corner common to 5ections 28, 29, 32 and 33 of said Township 3 North, Range 1 East, said point being the POINT OE BEGINNING; Thence North 89'43'46" West, a distance of 1327.92 feet on the Section Line common to said Sections 29 and 32 to the East 1/16th Section Cartier cominnn to said Sections 29 and 32; Thence North 00'S1'2S" West, a distance of 25.00 feet to the Intersection point of the northerly right- of-way line of East Amity Road and the easterly right-of-way line of South Montague Way; Thence North 00°26'21" East, a distance of 1297.80 feet on the 1/16th Section Line to a point on the southerly boundary line of Messina Meadows Subdivision No, 2, recorded in Book 101 at Page 13373 of Plats, Ada County Records; Thence South 89°39'52" East, a distance of 1307.62 feet on the southerly boundary line of said Messina Meadows Subdivision No, 2, and the east -west 1/16th Section Line of the southeast One Quarter of said Section 29; Thence South 89'08'56" East, a distance of 25.00 feet to the South 1/16th Section Line common to said Sections 28 and 29; Thence South 00'37'07" West, a distance of 1321.08 feet on said Section line to the point of beginning, The above described parcel contains 40.38 acres more or less. PREPARED BY: THE LAND GROUP, INC. James R. Washburn Ar Site Planning ^ Landscape Architecture a Civil Engineering • Golf Course Irrigation & Engineering * Graphic Design • Surveying 462 E.5hore Drive, Suite 104 -Eagle, Idaho 83616- P208.939,4041 • mm.thelandgroupinc.com Firenza Place — H-2016-0102 April 29, 2016 Project No, 116015 EXHIBIT A TIM LAND GROUP, INC. Exhibit "A" EAGLE & AMITY PROJECT C-CZONE DESCRIPTION A parcel of land located In the Southeast One Quarter of the Southeast One Quarter of Section 29, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the Section Corner common to Sections 28, 29, 32 and 33 of said Township 3 North, Range 1 East, (from which point the One Quarter Corner common to said Sections 28 9t 29 bears North 00°37'07" East, 2642.15 feet distant), said Section Corner being the POINT OF BEGINNING; Thence North 89°43'46" West, a distance of 762.19 feet on the Section line common to said Section29 and 32; Thence North 00°37'07" East, a distance of 789.79 feet; Thence South 89°22'53" East, a distance of 397,88 feet; Thence North 00°37'07" East, a distance of 304.02 feet; Thence South 89`40'14" East, a distance of 364.30 feet to a point on the Section tine common to said Sections 28 and 29; Thence South 00°37'07" West, a distance of 1091.03 feet on the Section line common to said Sections 28 and 29 to the point of beginning. The above described parcel contains 16.33 acres more or less. PREPARED BY: THE LAND GROUP, INC. James R, Washburn Site Planning • Landscape Architecture • civil Engineering - Golf Course Irrigation & Engineering • Graphic Design - Surveying 462 E. Shore Drive, Suite 7.00 a Eagle, Idaho 83616 . P 20B.939,4041 - ewrvw,thelandgroupinc.com Firenza Place — H-2016-0102 July 29, 2016 Project No, 116015 EXHIBIT A THE LAND GROUP, INC. Exhibit "A" EAGLE & AMITY PROJECT R-8 ZONE DESCRIPTION A parcel of land located In the Southeast One quarter of the Southeast One Quarter of Section 29, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the Section Corner common to Sections 28, 29, 32 and 33 of said `township 3 North, Range 1 Fast; Thence North 00'57'07" East, a distance of 1091.03 feet on the Section Line common to said Sections 28 and 29 to the point the of POINT OF BEGINNING; Thence North 89"40'14" West, a distance of 364,30 feet; Thence South 00'37'07" West, a distance of 304.02 feet; Thence North 89°22'53" West, a distance of 397.88 feet; Thence South 00°37'07° West, a distance of 789.79 feet to a point on the Section Line common to said Sections 29 and 32; Thence North 89'43'46" West, a distance of 56S.73 feet on the Section Line common to said Sections 29 and 32 to the East 1/16th Section Corner common to said Sections 29 and 32; Thence North 00'51'25" West, a distance of 25,00 feet to a point on the northerly right-of-way line of East Amity Road; Thence North 00°26'21" East, a distance of 1297.80 feet to the southeast 1/16th Section Corner of said Section 29, said point being on the southerly boundary line of Messina Meadows Subdivision No, 2, as same is shown on the Plat thereof recorded in Book 101 of Plats at Page 13373 of Ada County Records; Thence South 89'39'52" East, a distance of 1307.62 feet on the southerly boundary line of said Messina Meadows Subdivision No, 2; Thence South 89°08'56" East, a distance of 25.00 feet to the South 1/16th Section Corner common to said Sections 28 and 29; Thence South 00'37'07" West, a distance of 230.05 feet on the Section Line common to said Sections 28 and 29 to the point of beginning. The above described parcel contains 24,05 acres more or less, PREPARED BY: THE LAND GROUP, INC, James R. Washburn Site Planning. Landscape Architecture a Civil Engineering « Gulf Course Irrigation & Engineering' Graphic Design • Surveying 462 E. Share Drive, Suite 100 a Eagle, Idaho 83616 . P'208,939.4041 • www,thelandgroupinc.corn Firenza Place — H-2016-0102 (12 Le: z�±a� �:Olbl'v.UlS`za3aaxt�ihthi,lib)LS prn FM nt'linrq lx iha JBz:`kn Mm: m❑o-�� u°�f:x�tnlA:ixxiawnv pz EXHIBIT B soum moans am wAr '- N09°26'21°E 1297.80' � m Z io N Cal Exhibit " e \ South Eagle Road & East Amity Road CA %-, " -S Zone Description c x Maiidinn IJahn O O wry! V i x n y cs NOO'37'07"E 789.79' cs N ! N I N W y N I m Co C6 S� as CD 304.02' CA 500°37'07"W m ?� "�' � �, rn mn � o IT m ' I Cv Z a �n A� Q ca w -- 230.05' _ S00°37'07°W 1321,08' N00°37'07"E 2642.15' z - OASIS OF BEARING - SOUTH F,AGLE ROAD W 1321.08' ca Y6 Exhibit " e \ South Eagle Road & East Amity Road -S Zone Description c x Maiidinn IJahn Firenza Place — H-2016-0102 Meridian City Council Meeting DATE: Mav 9,2017 ITEM NUMBER: 10 ITEM TITLE: Future Meeting Topics PROJECT NUMBER: MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS