2017 03-22A CITY OF MERIDIAN
SOLID WASTE ADVISORY COMMISSION
REGULAR MEETING
MINUTES
March 22, 2017
4:00 P.M. — 5:00 P.M.
1. Call to Order:
Called to order at 4:00 p.m.
The agenda was not posted as required. Motion to amend agenda to include items 1-9 as
presented before the commissioners.
Motion by Andrea; Seconded by Scott all ayes, motion carries
2. Roll -call Attendance:
A. Voting Members
X Cheryl Caldwell
X Mark Nelson
X Steve Cory
X Karie Glenn
X Dave Neil
B. Ex Officio Members
X Genesis Milam
3. Approval of the Agenda:
0 Megan Larsen
X Andrea Pogue
X J. Scott Walters
X Victoriah Madrigal, youth member
0 Rachele Klein (Republic Services)
Change the reference for minutes from March 22, to February 22. Approve as Amended
Motion by: Andrea second by: Karie Glenn all ayes, motion carried
4. Previous Minutes: Previous Minutes motion to refer minutes back to City Clerk's office for
reformatting. Minutes to be inlayed with the Agenda; will be added to the April meeting for
review and approval.
Motion by: Karie Glenn Seconded by: Steve Cory all ayes, motion carries
Solid Waste Advisory Commission Meeting — March 22, 2017
5. Presentation: A. Recycle a Bicycle Pilot Event-SWAC CRFP Proposed project
Andrea presented a possible SWAC project: Recycle a Bicycle. She provided the back story and
how the idea came about, provided information received from preliminary meetings regarding
the project. Collaboration with Republic Services, Parks Department, Volunteers and SWAC.
This even s an opportunity for Community outreach regarding bicycle maintenance and upkeep
as well as refurbishing a bike on one's own. In conjunction with Parks "Outside and
Unplugged" citizens can preregister to select and refurbish a bicycle suited specifically for them.
The event would take place April 22nd at Storey Park. SWAC would contribute up to $500.00 for
bike parts/ supplies (i.e. seats, tubes, fix a flat, etc.)
Motion was made by Scott to approve the project idea and move forward to City Council with
the request to proceed with the event as well as obtaining spending authority for $500.00 from
the Meridian Community Recycling fund. Seconded by Victoria
Subcommittee for this event if approved by City Council will be: Cheryl as chairperson, Megan,
Mark and Victoria
6. Old Business
A. CRFP Fund Balance -Update
Kar!e provided a summary handout reflecting the current balance of the MCRF
1. Hand in Hand We Recycle! -Update
Rachele provided another check for the hand in hand revenues. Fiber is being collected
rather well.
B. Republic Services Christmas tree Pick-up Report
Volumes are down approximately 20%. Presumption is that this year, people gave up on the
collection schedule itself due to snow and placed them in their carts to dispose of them
themselves.
C. Republic Services Commercial Collection Early Start -Update
To date only 1 citizen complaint has been received in regards to the 4:00am collection start.
Republic Services is working on re-routing the area to alleviate the issue. Other elements are
working as expected.
A Trash or Treasure Pilot Program -Update
Trash to Treasure Pilot was well received by City Council and is a go. Flyers to be distributed
within the subject subdivisions on 4/15/17. Volunteers: Andrea, Steve, Brett and his wife,
Victoria and possible Key Club members, Scott, and Mark
Solid Waste Advisory Commission Meeting — March 22, 2017
New Business A & B tabled to April 26 meeting
8. Next Meeting April 26, 2017
a. Items tabled from today's meeting
b. Report on Recycle a Bicycle
c. Prep for Public Works Expo
Adjournment 5:08 pm
(AUDIO RECORDING OF THESE PROCEEDINGS ON FILE)
APPROVED:
--� c z-/1 7
STEVE CORY, CHAIR'` DAT
i
ATTEST:
4 J Oda
6
C.1ay Coles, CITY CLERK
Solid Waste Advisory Commission Meeting — March 22, 2017
SWAC Proposed CRFP Project: Recycle a Bicycle
To: SWAC Commissioners
Date: March 22, 2017
Background:
The Mayor responded enthusiastically to the attached article by reaching out to me, on behalf of SWAC,
to see what the Commission might be able to do to help out. I reached out to Meridian's Parks & Rec
Dept and Rachele Klein to see if we (SWAC/CRFP project) could join forces and create a new event. We
met in February and everyone is enthusiastically on board with the idea of bootstrapping a "Recycle a
Bicycle" event as part of Parks & Rec's Unplug and Be Outside weeklong event later this spring. Parks
suggested that the SWAC/CRFP event could be scheduled to be one of the Kick Off day events because
there are several other bike -related events already scheduled.
Proposed CRFP Pilot Project: Recycle a Bicycle,' .
Here is the proposal for SWAC to consider today, and if approved, then hopefully SWAC can take it
forward to City Council for approval, including authority to spend $500 from the CRFP, as specified
below:
Event: Recycle a Bicycle as part of the Parks & Rec's Kick off event for Unplug and Be Outside
Date: Saturday, April 22, 2017
Place: Storey Park
Time: 11-3 pm
Description:
® An event where participants can learn to repair a bike and then take it home with them keeping
the bike from being thrown out at the landfill.
Instructors:
® 2 bike techs that have already gotten in touch with Rachele
Pre -registration:
• Pre -registration will be set up on Event Brite by Parks & Recr.
• There will be an open window to register from April 1 -April 15. No cost to register.
• Registrants will sign up for one of 32 slots available to four participants per thirty minute blocks
from 11-3 pm.
• We will ask for the age, gender, and height of the registrant as part of the registration form to
assist with bike fitting per registrant.
After registration closes:
• Parks & Rec will give Rachele and the 2 technicians the age/height/gender information and they
will pick out bikes that need minimal repairs and are likely to be suitable for the registrants. A
few extra bikes will be included.
• Rachele and the techs will prepare an itemized list of the bicycle parts needed to repair the
bikes along with a cost estimate.
• SWAC will have procured funding approval from City Council up to $500 from the CRFP to cover
these costs. A receipt will be presented for actual cost reimbursement. Republic Services will
cover any overage if there is any.
Marketing:
• Parks & Recr will include the Recycle a Bicycle event as part of their marketing/advertising for
the Unplug and Be Outside event.
• Scott and/or Justin Jensen to work up a logo/flyer for Recycle a Bicycle in time for the CC
presentation which would also be used for any separate advertisement that SWAC may want to
do to promote the event. We would use this logo/flyer/sign on the day of the event as well
(Similar to how we signed Hand in Hand we Recycle). We will need to have Republic Services',
SWACs', the CRFP's, and the City logo on the logo/flyer/sign.
Event Day:
• Republic Services will bring the bikes to Storey Park (to designated area)
• SWAC Commissioners will handle registration sign in and man the event in blocks of time/taking
photos/being helpful, etc. We will need a table and a couple of chairs.
• The 2 technician volunteers will help the participants to repair the bikes
• If SWAC can recruit additional bike savvy people to assist with repairs all the better.
• Participants will leave with their bike.
Post Event:
• Wrap up and report back to SWAC and CC
If SWAC approves moving forward with the pilot program, SWAC should designate a Chairman at this
time:
Meridian Republic Services seeks partner for bike recycling pro... Page 1 of
LOCAL FEBRUARY 28,201711-31 AM
Meridian Republic Services seeks
creative M to keep•i bikes out ol,
- landfill
1 of 2
BY ANNA WEBB
a webbordabosta tesrz7an. corn
Around a year ago, Rachelle Klein at Republic Services in Meridian decided that too
http://www.idahostatesman.com/news/local/article135466959.htm] 3/1/2017
Meridian Republic Services seeks partner for bike recycling pro... Page 2 of 3
many good bikes were being thrown away as trash and ending up in the landfill.
"Some of them just had flat tires, or a torn seat," said Klein.
She started working with local volunteers to rehabilitate the bikes and give them
away to people in need. Ken Pierson, a local resident with bike -repair skills, stepped
up as a top volunteer. Pierson gave countless hours and even bought needed bike
parts with money from his own pocket. He and other volunteers, including local
Boy Scouts, ended up rehabbing more than 50 bikes and giving them to the local
Boys and Girls Club and the Agency for New Americans. The effort earned Pierson
a Meridian Stars volunteer award in 2016.
Everything was going fine until Pierson and his wife left to go on a mission for the
LDS Church, said Klein,
"But the funnel kept filling with bikes," she said.
Other volunteers have stepped up to help since Pierson's departure. But Klein and
her fellow staffers are now looking for local groups interested in partnering with
Republic in a more committed way to get more good bikes out the door.
Klein estimates that between 300 and 400 bikes are waiting for repairs at Republic
Services' transfer station in Meridian. There are a variety of brands, a variety of
conditions, and bikes for both kids and adults.
Not all of the bikes can be saved. Some go to the metal recycler. Buc most of the
bikes just need a few repairs.
"'We're looking for long-term, sustainable partners, an organized group to come
forward," said Klein, "whether that's a church group, a scout group or another kind
of service organization.
"It could be an honors club at a high school that wants to fix up bikes for refugee
students at their school."
Klein also welcomes ideas from anyone who might have some creative solutions
when it comes to fixing bikes and distributing them in the community.
Republic continues to accept donated bikes for the program. People can drop off
bikes in any condition Mondays through Saturdays from 8 a.m. to 5 p.m. at the
company's collection site, 2130 W. Franklin Road, between Linder and Ten Mile.
If you'd like to get involved or share your ideas for the rescued bikes, call Rachelle
http://www.idahostatesmaii.com/news/local/articlel35466959,html 3/1/2017
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