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2017 03-09I �E IDIAN HISTORIC PRESERVATION COMMISSION MEETING Thursday, March 9, 2017 at 5:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll -call Attendance: Blaine Johnston, President Jacy Jones Dawn Cronk Ella Kramer Josh Evarts, Vice President Edward Landis Councilman Ty Palmer, Ex -Officio 2. Adoption of the Agenda 3. Approval of the February 9, 2017 Meeting Minutes 4. Approval of the Monthly Financial Statement 5. Historical Society and History Center Update by Lila Hill 6. Announcement: Lila Hill to be Recognized with the Making History Award at 6:00 PM on April 5, 2017 @ Ada County Courthouse 200 W. Front Street 7. New Business a. Tour Buddy Training b. City Council Report Update and Resolution Approval c. CLG Grant Awarded for Walking Tour Brochures i. Budget Amendment for Spending Authority ii. Vendor Selection and Next Steps 8. Old Business a. Engaging Local Students — Meridian High School Meridian Historic Preservation Commission Meeting — March 9, 2017 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. i. Lunch & Learn Program — Friday, March 17, 10:52 —11:31 AM ii. Student Essay Competition b. Historic Walking Tour Re -Orientation with Volunteers c. 2017 Meridian History Course Update d. Historic Preservation Month May 2017 Planning i. Updated Theme: Adventures in Preservation 1. Logo Development and Branding 2. Scavenger Hunt 3. Historic Tours ii. If This Property Could Talk 1. Design Review and Final Approval 2. 3 Sandwich Board Signs Not -To -Exceed $330 3. 28 Sign Inserts Not -To -Exceed $546 iii. Historic Photos / Art Exhibition e. Walking Tour Footprints f. Orchids & Onions: Award Ceremony at noon on April 20, 2017 g. Nominations to National Registry h. Children's Museum Update 9. Next Meeting: April 13, 2017 at 5:30 p.m. a. Discussion of Possible Meeting Topics 10. Adjourn Meridian Historic Preservation Commission Meeting — March 9, 2017 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian Historic Preservation Commission Meeting – March 9, 2017 Page 1 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. Mayor’s Conference Thursday, March 9, 2017 at 5:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll-call Attendance: 5:31 PM x Blaine Johnston, President x Jacy Jones x Dawn Cronk o Ella Kramer x Josh Evarts, Vice President o Edward Landis o Councilman Ty Palmer, Ex-Officio Others in attendance: Hillary Bodnar, Commissions & Committees Specialist; Lila Hill, Meridian Historical Society; Bill Nary, City Attorney 2. Adoption of the Agenda Motion by J. Jones to adopt the agenda; seconded by D. Cronk – all ayes – motion carried. 3. Approval of the February 9, 2017 Meeting Minutes Motion by J. Jones to approve the minutes; seconded by D. Cronk – all ayes – motion carried. 4. Approval of the Monthly Financial Statement Motion by J. Evarts to approve the financial statement; seconded by D. Cronk – all ayes – motion carried. 5. Historical Society and History Center Update by Lila Hill Included in meeting minute book. 6. Announcement: Lila Hill to be Recognized with the Making History Award at 6:00 PM on April 5, 2017 @ Ada County Courthouse 200 W. Front Street 7. New Business a. Tour Buddy Training Nic Herman created training materials for teachers and materials to publish on the city website. J. Evarts met with Meridian Downtown HISTORIC PRESERVATION COMMISSION MEETING Meridian Historic Preservation Commission Meeting – March 9, 2017 Page 2 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. Business Association (MDBA) vice-president about paying for future costs for the app, $1000/annually. B. Nary suggests that we draw up an agreement with the MDBA for this support. The MDBA would maintain a login for the walking tour so that they may independently manage the businesses represented there. J. Evarts offered to train members of the historical society if they are interested in learning more about the app or adding content. b. City Council Report Update and Resolution Approval Resolution 17-1197 was approved by City Council on February 20, 2017. B. Johnston reported that City Council was very happy with everything that HPC is doing, as compared to not producing as much in years prior. c. CLG Grant Awarded for Walking Tour Brochures i. Budget Amendment for Spending Authority H. Bodnar went before Council for spending authority for the funds awarded from the Certified Local Government Grant, Council approved on March 7, 2017. J. Jones added for the record that H. Bodnar can ask commissioners to attend any meeting for items that comes before Council. ii. Vendor Selection and Next Steps J. Evarts and J. Jones volunteered to find photos and come back to HPC with suggestions. J. Jones mentioned that some interior photos may be nice to include also. H. Bodnar will follow up with J. Evarts to go through the brochures to pick out the photos we want replaced. J. Jones said that the brochures should have photos of the buildings that users would be interested in seeing; she is more worried about the consistency of the design, rather than consistency between the number of photos per page. 8. Old Business a. Engaging Local Students – Meridian High School i. Lunch & Learn Program – Friday, March 17, 10:52 – 11:31 AM B. Johnston, J. Jones, and J. Evarts will attend. H. Bodnar will also be there, as well as E. Kramer (although she wasn’t present to indicate such, she has organized the presentation). ii. Student Essay Competition Commission discussed and proposed changes to the essay competition. J. Jones proposed that the commission consider forming Meridian Historic Preservation Commission Meeting – March 9, 2017 Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. a subcommittee to discuss and evaluate student essays. H. Bodnar will edit the call to artists and B. Nary will finalize acknowledgements. b. Historic Walking Tour Re-Orientation with Volunteers H. Bodnar brought this idea to HPC as mentioned to her by Barbara Hatch, Parks Department Volunteer Coordinator. J. Jones was in favor of an internal City Hall re-orientation for volunteers and new recruits and would be willing to help with that. We can invite the volunteers who are interested in the walking tour portion to the walking tour app launch in May. c. 2017 Meridian History Course Update B. Nary and H. Bodnar met this morning to divvy up the phone calls to schedule tours. Right now, we are planning on having the Mint and Dairy farm tours on the second day, Thursday, June 15; and a Zamzows tour and Pine Street School tour on Wednesday, June 14. d. Historic Preservation Month May 2017 Planning i. Updated Theme: Adventures in Preservation 1. Logo Development and Branding H. Bodnar did some research and determined that a minimum budget to consider for logo development is $1000. J. Evarts said that there is a full process for this kind of effort and that it will take much longer than May, Historic Preservation Month, looking at more toward this summer in order to do this right. J. Evarts will take charge of the logo. H. Bodnar and B. Nary will follow up with Kaycee Emery. The three will run concept ideas by Kaycee Emery prior to the April meeting. L. Hill added that “Meridian” should be present in the logo. 2. Scavenger Hunt J. Jones presented the scavenger hunt idea. J. Evarts asked for the commission to consider a different hashtag, #MeridianHistory, instead of #PreserveMeridian. J. Jones said that there were some existing #MeridianHistory online, but that there is only Meridian Idaho content for that hashtag on Instagram. J. Jones brought up how to get prizes, copies of the art pieces that were drawn for us, etc. J. Evarts volunteered to go to Blue Sky Bagels and Frankie’s Java. Lila Hill suggested that we add the elevation for Meridian City Hall – which is listed on a bronze inset in the floor of the lobby. Meridian Historic Preservation Commission Meeting – March 9, 2017 Page 4 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. 3. Historic Tours H. Bodnar mentioned that one option that HPC could consider would be to promote tours that local families already offer. J. Evarts and J. Jones suggested that HPC rely more on Tour Buddy launch event. May 11th 6:30 was determined as the night for this event, after the HPC meeting. BJ asked for us to keep the May meeting light. No extra things. BN suggested that we invite Mayor, members of the Council, commissioners, etc. ii. If This Property Could Talk 1. Design Review and Final Approval J. Jones – new designs could be approved at April meeting. J. Evarts asked for input for how to make improvements, will be back in April with designs. L. Hill asked that the designs be reviewed by herself and the Historical Society before printing. 2. 3 Sandwich Board Signs Not-To-Exceed $330 Motion by J. Evarts; second by J. Jones to purchase three sandwich board signs NTE $330 – all ayes – motion carried. 3. 28 Sign Inserts Not-To-Exceed $546 Motion by J. Evarts; second by J. Jones to purchase 28 sign inserts NTE $546 – all ayes – motion carried. iii. Historic Photos / Art Exhibition Commission determined to hold the art event on the same evening as the tour buddy launch. E. Landis will have to coordinate with J. Evarts for installation of artwork. e. Walking Tour Footprints H. Bodnar walked the path and determined that four footprints, in addition to the four that will be torn up for the P ine Street Road widening, could be replaced and look a little better. Motion by J. Evarts; second by J. Jones to order eight footprints for NTE $2,000 – all ayes – motion carried. f. Orchids & Onions: Award Ceremony at noon on April 20, 2017 H. Bodnar will update nomination form with Josh’s information in both fields. Award Ceremony will be held in Ketchum, ID. 9. 10. g. Nominations to National Registry We've received no feedback from the properties who were contacted, Hungry Onion and the Meridian Mill. B. Johnston and J. Evarts will reach out to businesses personally. h. Children's Museum Update J. Jones, the name of the museum will be updated. New board members: Hillary Bodnar and Joe Koslowski. J. Jones will update the commission on the final name next month. There will be a couple of pop -ups this summer. Next Meeting: April 13, 2017 at 5:30 p.m. a. Discussion of Possible Meeting Topics Adjourn Motion by J. Evarts; second by J. Jones to adjourn — all ayes —motion carried. Meeting adjourned at 7:19 PM (AUDIO CORDINVFILE THESE i A)3 D,` BIDA16E JOHNSTON — P ESIDENT ATTEST. ( V ILUY C. JAY COLES, CITY CLERK CEEDINGS) DATE APPROVED "� P (j lia tY J ;,- C0 1CPr. C� �Pa(lhO.rRF +EIiRC 4 A�.w� Meridian Historic Preservation Commission Meeting — March 9, 2017 Page 5 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. CITY of MERIDIAN FY2017 (10/1/2016thru 9/30/2017) Budget for Historic Preservation & Historical Society Effective Acct# AGENCY / VENDOF Date DESCRIPTION BUDGET 101112016 Budget for ndsc 53801 MasterCard 10/28/2016 Recd: Business Card Paper & Photo Printer Paper - qty 3 OFFICEMAX AP17-0109 Photo Paper to HPC not MAC-55181to53801 As of: 2/28/2017 FY2017 EXPENDITUR Available BUDGET ES Budget 300.00 38.26 Historical Society budget for misc expenses 300.00 38.26 261.74 BUDGET 101112016 BudgetforConsulting 5,000.00 BUDGET 101112016 Budgetfor Training 2,500.00 BUDGET 101112016 Budget for Supplies 400.04 BUDGET 101112016 Budget for Memberships 325.00 BUDGET 101112016 BudgetforPrinting/Promotional 1,500.00 BUDGET 101112016 BudgetforContinuingEducation Program 1,000.00 BUDGET 101112016 Budget for Historical Dish•ict Branding 5,000.00 53801 MasterCard 11/28/2016 MC City 112, #6898, 11/28/16 Statement - National 250.00 Trust for Historic Preservation, 11/1/16, Historic Preservation Group Membership 53801 JOHNSTON, BLAINE- CO 12/9/2016 Expense Report, B. Johnston, NTHP Past Forward 2749.70 Conference, Houston TX, 11/14/16-11/19/16 53601 TOUR BUDDY 1/26/2017 17-0178, Tour Buddy App - License for Walking Tour 3500.00 App 53801 MasterCard 10/1/2016 Rcls MASTERCARD MC City 04 09/16 Statement - TMANIA, 28.90 9/17/16, Preservation Idaho Heritage Homes Tour Ticket For D. Crook (HPC Commissioner)-15400to53801 Historic Preservation 15,725.04 6,528.60 9,196.44 TOTALS 16,025.04 6,566.86 9,458.18 3/6/2017 1 oft Historic Preservation reports (2) Project: Historic Walking Tour Brochure Update Applicant: Meridian Historic Preservation Commissio Timetable Provide an anticipated timetable for carrying out the proposed project. Include significant milestones such as project commencement, issuing of RFPs, public engagement events, any necessary approvals, and projected completion. January 27, 2017 - Consultants Selected February 24, 2017 - Design Work Completed March 10, 2017 - Initial Proof Returned from Printer April 13, 2017 - Historic Preservation Commission Approves Final Proof May 26, 2017 - Final Proof Submitted to ISHS June 1, 2017 - Final Printing Statted June 16, 2017 - Final Printing Delivered to City Key Staff/Personnel Provide a list of the key staff or personnel who be involved in the proposed project, including a brief description of the roles and responsibilities for each member. Any anticipated subcontractors to be hired can simply be identified as such (e.g. — "consultant," "architect," "building contractor," etcetera). Meridian Historic Preservation Walking Tout Subcommittee: Project Lead Meridian Historical Society: Project Content Lead City of Meridian Commissions and Committees Specialist: Project Coordination Hill Photography: Photographer Modern Printers: Printer Andrew Design: Graphic Designer Attachments (Surveys, A&D, reprinting) Attach any additional documents in support of this project application. Note: some project types have requited attachments; please refer to Chapter VII of the Idaho CLG Grants Manual for details on these requirements. Have you included any/all attachments for this proposed project? Yes V/ No FY2017 CLG Subgrant Application: Part A