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2017 03-08E IDIAN,--- PARKS Et RECREATION COMMISSION REGULAR MEETING • AGENDA Meridian City Hall • Council Chambers 33 East Broadway Avenue, Meridian, Idaho Wednesday, March 8, 2017 • 5:30 PM Mission: The Meridian Parks 8 Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. I I I 1. Roll -Call Attendance I Sharon Borton, President Jo Greer, Vice President Kayla McNay John Nesmith 2. Adoption of the Agenda Debbie Shaner Creg Steele Hannah Sturtevant Jessica West 3. Approval of Minutes of the February 8, 2017 Special Meeting 4. Announcements a. Hillsdale Park Groundbreaking - April 7, 2017 / 2:30 PM b. Spring Pathways Tour - April 12, 2017 i--APProximate Presenter Time Rachel Myers 2 minutes I SharonBortonSharon 2 minutes I Sharon Borton 2 minutes 4--------------------- 10 minutes: Steve Siddoway 5 minutes Steve Siddoway 5 minutes 5. Committee Meetings 50 minutes a. Parks Committee b. Pathways Committee c. Marketing Committee 1-----------------------J--------------------- I I 6. Committee Reports15 minutes: L_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-----_-_-_-_-_-_-_-_-_-_-----_-_-_-_-_-_-_--1_-_-_-_-_-_-_-_-_------J_-_-_-_-_-_-_-_-_-_-_ Parks Ft Recreation Commission Meeting Agenda - March 8, 2017 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. a. Parks Committee------------------------------ - ------------------?---Sharon Borton-- ;---- 5 minutes -- b. Pathways Committee John Nesmith 5 minutes c. Marketing Committee Jo Greer 5 minutes 1 hourat----- 7. New Business 20 minutes: a. MPR Department Special Events Update Renee White 20 minutes b. MPR Department Community PowerPoint Preview Shelly Houston 20 minutes c. MPR Department Master Plan Update Steve Siddoway 30 minutes d. Hillsdale Park Naming Steve Siddoway 10 minutes 1-----------------------J---------------------- I I I 8. Old Business a. South Meridian Regional Park Schematic Design Update Mike Barton 30 minutes h-----------------------------------------------------------------------------------t------------------------1---------------------- I 1 9. Workshop - NONE I 10. Staff Reports I I MPR Staff 1 15 minutes L-----------------------------------------------------------------------------------1-----------------------J---------------------- I I I 11. Adjourn Sharon Borton 1 minute L-----------------------------------------------------------------------------------1------------------------1---------------------- ATTACHMENTS: 1) 2-8-17 Special Meeting Minutes 2) Parks Committee: Mission, Goals Objectives, 1-11-17 Minutes; 3- 8-17 Agenda 3) Pathways Committee: Mission, Goals & Objectives, 1-11-17 Minutes; 3-8-17 Agenda 4) Marketing Committee: Mission, Goals & Objectives, 1-11-17 Minutes; 3-8-17 Agenda 5) Staff Reports: Administration, Parks, and Recreation Divisions SPRING PATHWAYS TOUR: APRIL 12, 2017 • 5:30 PM NEXT REGULAR MEETING: MAY 10, 2017. 5:30 PM 2017 All -Commission Goals: 1. Develop a connected pathway system across the City of Meridian, with the Five Mile Creek Pathway as the top priority. 2. Explore options to obtain, build, or develop partnerships for additional park space and/or amenities. 3. Participate in the design development of the future South Meridian Regional Park. 4. Engage other task forces, commissions, entities, and agencies through workshops and other outreach for partnership opportunities. 5. Pursue improved tools and opportunities to communicate with citizens and stakeholders. 6. Develop partnerships with the Meridian Fire Department for future fire stations to be collocated with parks. 7. Continue to foster greater Commission involvement in community events through advanced notice and sign-up sheets. 8. Continue implementation of the updated MPR Master Plan. 9. Explore opportunities to build a pathway along Locust Grove Road to Chinden, connecting to Eagle's pathway system and the greenbelt. 10. Develop plans for a new, updated Memorial Program. Parks & Recreation Commission Meeting Agenda - March 8, 2017 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. CE IDIAIZ,<-- J PARKS Ft RECREATION COMMISSION REGULAR MEETING • MINUTES Meridian City Hall City Council Chambers 33 E. Broadway Avenue, Meridian, Idaho Wednesday, March 8, 2017 • 5:30 p.m. The Meridian Parks & Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. 1. Roll -Call Attendance Commission President Sharon Borton called the meeting to order at approximately 5:33 p.m. MPR Administrative Assistant II Rachel Myers took roll -call attendance as follows: X Sharon Borton, President X Debbie Shaner X Jo Greer, Vice President (departed at approx. 7:02 p.m.) X Creg Steele X Kayla McNay X Hannah Sturtevant X John Nesmith X Jessica West Others present were: City Council Liaison Anne Little Roberts; MPR Department staff— Parks Et Recreation Director Steve Siddoway, Parks Et Pathways Project Manager Jay Gibbons, Recreation Manager Colin Moss, Marketing Coordinator Shelly Houston, and Recreation Coordinator Renee White; Deputy City Attorney Emily Kane; and The Land Group Consultants Bob Schafer and Dave Koga. 2. Adoption of the Agenda Commission President Sharon Borton entertained a motion to adopt the agenda as presented. Vice President Jo Greer motioned to move item 7.b. - MPR Department Community PowerPoint Preview - to be first under New Business. Commissioner Creg Steele moved to amend the agenda as noted by Vice President Jo Greer. Commissioner John Nesmith seconded the motion. All were in favor of the motion. 3. Approval of Minutes of the February 8, 2017 Special Meeting Commission President Sharon Borton entertained a motion to approve the minutes as presented. Commissioner Hannah Sturtevant moved to approve the minutes as presented. Commissioner Cres Steele seconded the motion. All were in favor of the motion. Parks 8 Recreation Commission Meeting Minutes - March 8, 2017 Page 1 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 4. Announcements a. Hillsdale Park Groundbreaking - April 7, 2017 / 2:30 PM - Steve Siddoway MPR Director Steve Siddoway announced the Hillsdale Park Groundbreaking Celebration is planned for Friday, April 7, 2017 at 2:30 p.m. The address is 3625 E. Amity Road. MPR Marketing Coordinator Shelly Houston handed out flyers to the Commissioners, which is the same invitation that was disseminated via email. Everyone is welcome to attend. b. Spring Pathways Tour - April 12, 2017 - Steve Siddoway MPR Director Steve Siddoway announced that on April 12, 2017 the regular meeting is a pathways tour. The Commissioners were encouraged to bring a jacket and some comfortable shoes. More details will be forthcoming later that evening after the Pathways Committee has discussed what the tour will entail and whether it involves a van or bikes. Commission participants broke out into their respective committees at approximately 5:37 p.m. 5. Committee Meetings a. Parks Committee b. Pathways Committee c. Marketing Committee The Commission reconvened from committee meetings at approximately 6:30 p.m. 6. Committee Reports a. Parks Committee - Jessica West Committee member Jessica West reported the Parks Committee met that evening. Those in attendance were: Sharon Borton, Creg Steele, Jessica West, Steve Siddoway, and Rachel Myers. • Finalize Et Adopt 2016-2017 Parks Committee Goals Et Obiectives - The Committee finalized and adopted its goals and objectives. • Memorial Program Update - Steve presented a Kleiner Park memorial plaza concept, and the group went over the details, which they were in favor of. b. Pathways Committee - Jay Gibbons Committee member Jay Gibbons reported the Pathways Committee met that evening. Those in attendance were: John Nesmith, Jay Gibbons, Hannah Sturtevant, and Debbie Shaner. • Spring Pathways Tour Planning - For the April 12, 2017 Spring Pathways Tour, the Committee decided to start near the Waste Water Treatment Plant on Ten Mile Road and end at the Meridian Community Center (weather dependent). This will be a van/bike tour featuring the Five Mile Creek Pathway. Participants will meet at the Community Center at 5:30 p.m., load up in the van, and then head out to Ten Mile Road and ride back on bicycles. c. Marketing Committee - Jo Greer Parks Ft Recreation Commission Meeting Minutes - March 8, 2017 Page 2 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Chairwoman Jo Greer reported the Marketing Committee met that evening. Those in attendance were: Jo Greer, Kayla McNay, Colin Moss, Anne Little Roberts, and Shelly Houston. • Identify Et Adopt List of 2016-2017 Marketing Committee Goals Et Obiectives - The Committee identified and adopted its goals and objectives. Jo will email the list to Rachel Myers. • Assign a Veterans Day Ceremony Liaison from Marketing Committee -Shelly Houston volunteered to serve as the liaison. • Parks Et Pathways Z -Card Distribution - Z -cards are printed and ready to be distributed. There have been some requests for dissemination, including the Unplug Et Be Outside Week event. After some discussion, members believe these events should have Z -cards, just as long as they are distributed with discretion—one per family—since the number of Z -cards is limited. The Meridian Chamber of Commerce would also like to have some as well for their visitor center. • Update on Commissioner Presence in the Community - Master Calendar - Shelly has an updated calendar that is exclusive to MPR Department events, which is a rough draft. The calendar will be finalized in time for the Chamber Luncheon. Sign-up sheets are being circulated for the Commissioners. • Update on MPR Presentation Et Solicitation to Community Organizations - Spearheaded by Committee - Later in the evening, Shelly Houston will preview the MPR Department's Community PowerPoint. Once this is approved, Shelly will help solicit the presentation to different groups in the community, which will kick off in the spring. • Update on Chamber of Commerce Presentation - There is a grant available. Anne and Colin were discussing what needs to happen, which is an exchange of information, so they can have a better idea of where funds could be used for tourism. This topic needs further discussion. However, Colin had a good idea about taking an informal census on the groups that come to town for tournaments, etc. so they have an idea of where people are spending their money when they are in the area. • Parks Et Recreation Month Activities Planning for July 2017 -The Committee identified a theme, "Get Your Play On." #PlayOnJuly. They are discussing what needs to occur and how to market the MPR Department during the month of July. • MPR Department Marketing - Shelly has more marketing materials, because it has been requested to have more items to hand out, including sunglasses and Frisbees. 7. New Business a. MPR Department Community PowerPoint Preview - Shelly Houston MPR Marketing Coordinator Shelly Houston created a PowerPoint, which is a broad overview of what the MPR Department does, with the intention of actively seeking opportunities to show the presentation to various community groups/clubs. She previewed the PowerPoint to the MPR Commission that evening. She will make a few more minor tweaks/updates to the presentation before the final version is shown on April 4, 2017, where MPR Director Steve Siddoway will be the featured speaker at the Meridian Chamber of Commerce Luncheon. Shelly noted this Parks Ft Recreation Commission Meeting Minutes - March 8, 2017 Page 3 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PowerPoint is ever changing, depending on what's new or fresh to highlight during the time it's given. She also showed an MPR Department promotional video, "Welcome to Meridian Parks Et Recreation," which is available on YouTube. MPR Commission Feedback: • Sharon Borton - She expressed her appreciation to Shelly for the PowerPoint and stated the pictures are so engaging for the audience. She added the slideshow is colorful and will help promote the wonderful amenities Meridian has to offer. • Jo Greer - The slideshow was amazing! • John Nesmith - Good job! b. MPR Department Special Events Update - Renee White MPR Recreation Coordinator Renee White gave an update on special events in the form of a PowerPoint. Copies of her slide handouts are attached to these meeting minutes. MPR Commission Feedback: • Debbie Shaner - Regarding the refurbished bike program, is there someone already assigned to provide assistance? Scouts have service projects that they have to complete around bikes which earns them their merit badges, and this program might be a good project for them. This is a fantastic idea. They will start with 30 bikes, and there is certainly an opportunity for scout involvement. • Hannah Sturtevant - Regarding Unplug Et Be Outside Week, what is the status of the grant? The MPR Department did not receive the full $5,000, but was awarded $1,000. These funds will be allocated toward marketing and sending the kids home with some of the equipment so that they can continue to use Meridian parks and facilities with their balls, discs, jump ropes, etc. • Sharon Borton - She thanked Renee for her presentation and stated she did a wonderful job. She expressed there is so much going on—more than people realize—it is good to have the update. c. MPR Department Master Plan Update - Steve Siddoway MPR Director Steve Siddoway stated this time last year, he was before the MPR Commission for a detailed update about all of the goals and action items that were mentioned in the Meridian Parks Et Recreation Master Plan. In the plan (which is available on the MPR Department's website), he pointed out Section VI. entitled, "Great Things to Come - Recommendations and Action Plans" followed by a large table of goals, objectives, and action items. MPR staff took the final presentation from the consultant team that walked them through the master planning effort and used it as a springboard for discussion. In addition, Steve provided copies of handouts of the updates that were typed in the same table format used in the Master Plan. Copies of the PowerPoint slides and the Goals Et Objectives Updates are attached to these meeting minutes. MPR Commission Feedback: • Sharon Borton - She appreciated the update and stated it was nice to see the progress made. She knows so much time was spent on the Master Plan and gathering every bit of information from everyone. She stated the Master Plan Parks rr Recreation Commission Meeting Minutes - March 8, 2017 Page 4 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. helps the MPR Commission and her in particular when working with the Parks Committee to be mindful of what the big picture is and how each one of them contributes to this. d. Hillsdale Park Naming - Steve Siddoway MPR Director Steve Siddoway noted the upcoming Hillsdale Park Groundbreaking Ceremony on April 7, 2017 and thought it would be appropriate and important to have an official name before the ceremony. Steve reached out to Marti Hill because this park is Mr. Hill's dream and asked him to provide Steve with something to pass along to the MPR Commission, which he read as follows: 1 am respectfully asking you (Steve Siddoway and the MPR Commission) to name the new park at Eagle and Amity Roads "Hillsdale Park. " The form received a Century Farm Award in 2001. The farm itself where the ten - acre park will be situated was established in 1891. The property was homesteaded by my grandfather and has been operated continuously since that time. The original school called Hillsdale School was aptly named because the area around Eagle Road and Amity was known as Hillsdale. My grandfather gave the original ground for the Hillsdale School in 1908 for $1.00. It was used until 1959 when the now Mary McPherson School was built. The original school site reverted back to my dad, Earl Hill. By my donation of this ground as a park, I want to be able to create a legacy for the entire Hill family. This includes both my grandparents, their five sons, two daughters, and all of my cousins. It would be an honor for the Hill family to bear this lasting legacy. In addition to all of the above information, it was agreed to in the original donation contract that the name would be "Hillsdale Park. " Please contact me if you have any questions. Respectfully, Marti Hill Steve Siddoway provided his own recommendation that the MPR Commission accept the name of "Hillsdale Park" as recommended by the donor, Marti Hill. Commission President Sharon Borton entertained a motion to accept the recommended name of "Hillsdale Park. " Commissioner Cres Steele moved to accept Marti Hill's recommendation and forward on to City Council that the name be "Hillsdale Park. " Commissioner Debbie Shaner seconded the motion. All were in favor of the motion. This recommendation will be brought forward to City Council on March 21, 2017. Steve will work with Deputy City Attorney Emily Kane to create a resolution. 8. Old Business a. South Meridian Regional Park Schematic Design Update - Steve Siddoway at Bob Schafer MPR Director Steve Siddoway re -introduced Bob Schafer from The Land Group who was present two MPR Commission meetings ago where participants stood around the concept plans and talked about the South Meridian Regional Park concept and where it was headed. Everyone gave comments and feedback, which were very Parks It Recreation Commission Meeting Minutes - March 8, 2017 Page 5 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. helpful. The design team has been busy over the last two months implementing the feedback and taking the concept into design development. Bob Schafer gave a PowerPoint presentation update that evening on design development. Copies of his slide handouts are attached to these meeting minutes. MPR Commission Feedback: • Sharon Borton - How often is the Williams Pipeline (which runs through the park) replaced? The original pipeline was installed in the late '50s or early `60s. Replacing the pipeline is not very frequent; it's every forty years or so. The second pipeline was put in back in the early '90s. How much will the playground area depicted in orange from the schematic be impacted with the replacement or whatever is being done with the pipeline? They situated the playground right outside of the easement, and there is roughly five to ten feet from the easement line; therefore, no structures will be added within the easement. • Creg Steele - What is the timeframe for construction for Phase I? Design development will be wrapped up in June 2017. They will move into construction documents for the latter half of 2017. The intention right now is that they would bid Phase 1 in December 2017 or January 2018 to begin construction around March 2018. • John Nesmith - He did not see a pathway depicted on the concept. Was there an intention to have a pathway network to connect the whole project so that someone could go on an exercise loop, for example? Yes, this is part of the plan. The design team was really focused on showing through the trail network up front, a little closer to the roadway. They will continue to develop that pathway network around and throughout the rest of the site. All along they have planned to develop loops or segments with true dimensions so people could understand exactly how far they've walked or run on the loop. • Jessica West - Was there any possibility that the Williams Pipeline replacement timeframe would be moved up? It was difficult to pin down an exact time. The pipeline representatives targeted somewhere within 2020, which is dependent on how much the development increases in the next year or two. The representatives decide every April what segments they are going to work on for the next two years within this window of time. The Land Group will continue to talk to the Williams Pipeline representatives and get a better feel for their calendar. Are there any safety concerns with the pipeline representatives regarding the replacement? No. With the picnic shelters, a large one was brought up during Bob's presentation. Is there talk of more shelters, and would they be reservable? They have talked about at least three total shelters in the park. Regarding the large one by the playground (20'x40'), there are still discussions if it will be partitioned or not and will likely be reservable. Were any other shade options discussed for the kids' areas—sand and water and destination playground? There will be plenty of trees for shade in this regard. They have not talked about shade sails, but are something to consider. Parks Ft Recreation Commission Meeting Minutes - March 8, 2017 Page 6 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • Hannah Sturtevant - When Bob first presented the theme of the discovery park to be a destination for kids and to be something different than what Meridian already has, she envisioned a lot of kids coming for field trips and different educational opportunities that Meridian does not have very much of. She spoke to Bob's colleague in January; is there any way to incorporate some kind of stage into this park to have more educational activities—something similar to Veteran's Memorial Park? This is a great idea and is something they can further look at. Bob envisions the trail network and the berms in particular towards the west side of the site in the big lawn area as being the perfect spot to situate something like this. Along the trail network will be a lot of opportunity for different displays. They've also talked about pollinator gardens in the past, etc. • Kayla McNay - Will the tot lot be close to the parking lot and/or within the pipeline? It will be in the vicinity of the softball complex and away from the pipeline near the zone just south of the concessions building, outside of the easement. The idea is when a softball game is played with parents, the tot lot is there to entertain the kids. For Phase 2, there is a little more lawn space on the other side of the easement as an option. The site plan will continue being refined. The design team will get into more detail about how things will start to look with the discovery park theme and then move into construction documents later in the spring or early summer. The Land Group consultants plan to return to the MPR Commission in May to provide a much fuller picture of how the park is going to look at that point. 9. Workshop -NONE 10. Staff Reports MPR Director Steve Siddoway reported on the following: • FY2018 Budget - The MPR Department is heavy into beginning the budget process. There are many upcoming meetings on base budgets and proposing enhancements for the next fiscal year, etc. Steve will meet next week with Councilwoman Anne Little Roberts to begin these discussions. He would foresee the next regular meeting in May to bring forward plans for the draft budget that will be presented to Council in June and July and getting feedback on enhancements the Department is proposing for next year. MPR Recreation Manager Colin Moss reported on the following: • Kleiner Park Live - This event has been a concert series during the summer. The MPR Department will put this out to bid this year and pay a vendor to hold this event. The MPR Department no longer has a vendor who is willing to put it on at no cost to the City, simply because it has not been a money maker for them to be able to get enough sponsorships and concessions revenue to make back their money. The Department is proposing that Kleiner Park Live be moved to a fall concert series. MPR staff members have always felt that participants struggle with the heat during the summer and based on the fact that the series runs concurrently with Rock The Village. These are a couple of factors the Department has no control over. So instead of continuing to fight these factors, they have decided to try to move it somewhere else during the fall. The proposed timeframe Parks Ft Recreation Commission Meeting Minutes - March 8, 2017 Page 7 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. is September/early October, five to seven weeks, probably on a Thursday; these are all things that will be negotiated with the winning bidder and decide how this event will be moved forward. • Recreation Software - MPR staff has been doing more software demonstrations and continues to move forward with the idea of switching over to new registration software, which has been a huge undertaking. MPR staff has reached out to more software companies since they were tentatively thinking SportsMan now. However, they are doing demonstrations this week and had one a couple of days ago that was actually really good, causing them to potentially reconsider SportsMan. They have lots of different options for new software coming this August. • Homecourt - Facility Manager Garrett White has a lot of tasks to complete at the Meridian Homecourt. MPR staff is finalizing a logo for the facility and reached out to a designer. Colin should have a logo to show the MPR Commission next month or can be seen on the website, which is another update, and is now ready on the City's website. There will also be some new road signs on Franklin soon directing people to the Meridian Homecourt as opposed to the Homecourt YMCA. Garrett is getting started with the redesign process of bay #5 where the workout facility is located for the YMCA. This would entail classroom space and what that might look like. The YMCA is moving out approximately one year from now. • Sprin, Break Camp - Recreation Coordinator Jake Garro has 48 kids registered for Spring Break Camp right now. The camp's capacity is 50, and the MPR Department is still a couple of weeks away from spring break. This camp is getting extremely popular. • Outdoor Adventure Camp - This camp will be expanded from six weeks to nine to cover the entire summer like Summer Camp. Jake Garro has added fishing. One of the Park Ambassadors—Howard Davis—who owns Howard's Tackle Shop has agreed to partner with the Outdoor Adventure Camp program. Every Tuesday of camp, Howard is going to meet the kids at the park, provide all the fishing poles, lures, and bait for all the kids for the entire nine weeks, and then cook them hot dogs for lunch at his own cost. MPR staff members are very excited and appreciative to Howard for stepping up to do this. In addition, Howard follows around the Idaho Fish Et Game `Take Me Fishing' trailer all summer long and does the exact same thing as previously noted. • Unplug Et Be Outside Week - This event is a big deal this year. He has really liked Unplug Et Be Outside Week, which used to be a statewide event when it was hosted by the Blue Cross Foundation. When they discontinued it, the MPR Department tried to keep it going and did for a couple of years; however, it was somewhat floundering with the amount of activities offered and how much time MPR staff put into to give it the exposure it deserved. Recreation Coordinator Renee White has really stepped up and taken it to the next level this year. Colin encouraged the Commissioners to take a look at the fantastic activities she has lined up. Kids and adults alike will enjoy that week a lot if they participate. 11.Adjourn Commission President Sharon Borton entertained a motion to adjourn the meeting. Commissioner Creg Steele moved to adjourn the meeting. Commissioner Debbie Shaner seconded. The vote was unanimous and in favor of the motion. Parks Fc Recreation Commission Meeting Minutes - March 8, 2017 Page 8 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. There being no further business, the meeting adjourned at approximately 8:10 p.m. (AUDIO ON FILE OF THESE PROCEEDINGS) APPROVED: -SHARON BORTON, PRESIDENT JO 6REER, VICE PRESIDENT / rem DATE Attachments: 1) PowerPoint: Meridian Parks Et Recreation Special Events Report (5 pages) 2) PowerPoint: Parks and Recreation Master Plan (5 pages) 3) Meridian Parks Et Recreation Master Plan Goals Et Objectives With Updates - 2017 (16 pages) 4) PowerPoint: South Meridian Regional Park Design Development Update (14 pages) Parks rr Recreation Commission Meeting Minutes - March 8, 2017 Page 9 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. �� tE IDIS IAN�- IDAMO Meridian Parks & Recreation Special Events Report by Renee White C�,(f E IDIAN*--- Dn o 2016 Events Unplug and Be Outside CableONE Movie Night in Meridian Gene Kleiner Day Independence Day Festival Barn Sour Community Block Party Christmas in Meridian tE IDFZ IAN; IOAHO Events by the Numbers • 25 days • Serving 34,000 community members • 21 cash sponsors generating more than $30,000 • 15 in-kind / trade sponsors • 35 paid booths community block party • 51 businesses Winter Lights Parade • 9 businesses created a free activity during Children's Winterland Festival serving 500 youth • 360 event shifts filled / 1,470 hours C4f�IDR IAN,*--- OAHO Highlights t0 2016 Opening night attendance of CableONE Movie Night. CableONE is returning as our 5 year presenting sponsor. Nine of the 13 are returning this year. Revised stage location and addition outdoor movie for Christmas in Meridian. IC4tE IDIS IAN�1- IDAMO Highlights to 2016 New location for the Children's Winterland Festival. Addition of the Talent Tournament to Community Block Pa rty. Retired Barn Sour. Transitioned Disc Golf into Unplug and Be Outside. C�,J'E IDIAN�- DANO Meridian Youth Advisory Council Teen Activities Committee Trunk or Treat Movie Night at the Village Ice Skating Ignite Youth Finals Relief Movie Night Mad City Money Year End Party Proposed: Suicide Prevention Food Truck Fundraiser rE IDIZ IANC ionMo Looking forward to 2017 Event Season Unplug and Be Outside Idaho Recreation & Tourism Grant Partnership with MADC -40 free classes presented by: Golden Eagle Audubon, Shine Fitness, Gem State Golf, Lakeview Golf Course, Treasure Valley Children's Theater, Idaho Department of Fish and Game, The Pulse Running & Fitness, One World Dance, Summerwind Skippers, Meridian Police Department, Mayor's Youth Advisory Council, St. Luke's Safe Kids, Meridian Library District, Fleet Feet, About the Kids Lacrosse, MAC Music and Arts, Dance Arts Academy, Rugby Idaho, Epic Events, Meridian United and i9 Sports. IDIAN*-- ionHo Eye on Enhancements Movie Night - New projector - Soliciting food vendors - Addition of a `community partner' level - Addressing teens who are causing distractions Eye on Enhancements Community Block Party - More stage entertainment Trunk or Treat - New layout/ better partnerships with downtown core - More "trunks" IDIAN� '11<DAHO Eye on Enhancements Christmas in Meridian - More planning, committee time - Revised Parade Route - Entertainment nodes Marketing C4f1ENFIAN:--- Action Plan Update March 8, 2017 W-. m m V U BRECKON 2 GREENPLAYLC Ift Leaft UP hr Pula, Reamuda And Op- Sp— C—ft 4 RRQ ASSOCIATES Drsll; CONCEPTS 1. Continue to Improve Organizational Efficiencies 2. Increase Financial Opportunities 3. Continue to Improve Programs and Service Delivery 4. Maintain and Improve Facilities and Amenities 3/8/2017 1 Task 6: Recommendations and Strategic Goals Task 7: Strategic • L_ 4b andImplementationPlan Objective Ll: Malmaln exBdn keel ajservke goal 1.1.a Continue the planning goal of 4 acres of developed park land per 1,000 T80 StaffTlme On going population Objective L2: Enhance and improve Internal and external communkatlon regarding department acth ftles and services 1.2.0 Continue to Implement the Marketing Plan (Communication Plan) $0 Staff Time ShortTerm 1.2.b Review annually and update the Marketing Plan as needed $0 Staff Time Lon -going Objective L3: proWde Improved slynaye ayemy wide to make It easkr Jor patrons to Jlnd and use parks, joAlldes, andpathvwys 13.a Evaluate directional and wayfinding signage to facilities on roadways, $0 StaffTlme Short Term pathways, and within parks. 1.3.b $0 StaffTlme ShortTerm Develop signage standards for parks L • Maintain Existing Level of Service Goal • Enhance and Improve Internal and External Communication Regarding Department Activities and Services • Provide Improved Signage Agency -wide to Make it Easier for Patrons to Find and Use Parks, Facilities, and Pathways • Maintain Existing Quality Standards for Facilities and Amenities • Increase Social Media Use and Navigation Apps for Parks and Pathways 3/8/2017 2 • Increase Appropriate Partnerships Within the Community • Increase the Utilization of Technology to Improve Customer Service and Efficiencies • Staff Appropriately to Meet Demand and Maintain Established Quality of Service • Maintain and Keep Current the Department Standard Operating Procedures (SOP) and Policies • Expand Volunteer Program • Increase Special Event and Activities Sponsorships • Evaluate Developer Impact Fee Ordinance • Pursue Grant and Philanthropic Opportunities • Implement a Cost Recovery and Pricing Policy 3/8/2017 3 • Increase Year Round Recreational Programming and Activities — Expand Indoor Recreation — Monitor Recreational Trends — Expand Programs Around Working Hours and Commuting Citizens — Increase Programming for Seniors, Special Needs, Teens and Tweens — Maintain a "Signature" Event for the City — Provide Family -centered Recreational Opportunities • Maintain and Improve Existing Facilities and Amenities • Expand Pathways and Connectivity • Add Indoor Recreation Space • Develop New Amenities at New and Existing Parks Based on Level of Service Analysis • Acquire New Land for Parks • Improve Parking at Parks • Continue to Improve ADA Accessibility at All Facilities 3/8/2017 0 • Upgrade Comfort, Convenience and Cultural Amenities to Existing Facilities • Add Destination Park Amenities • Address Current and Future Needs for Athletic Fields • Develop Additional Aquatic Opportunities • Consider Programming Needs When Adding New Components to Existing Parks or When Developing New Parks • Monitor Use, Demand, and Trends of Recreation Components REENPLAY The Leading Edge In Parks, Recreation And Open Space Consulting i c N BRECKON M r91 L A Questions? LC Art Thatcher, CPRP Project Manager Direct: 757-592-3103 artt@greenplaylIc.com DESIGN CONCEPTS f •iw m�n��� .; =-� F,�xd��otr 4, 4i" RRC ASSOCIATES 3/8/2017 5 Meridian Parks & Recreation Master Plan Goals & Objectives With Updates - 2017 Timeframe to complete is designated as: • Short-term (up to 3 years) • Mid-term (4-6 years) • Long-term (7-10 years) Goal 1: Continue to Improve Organizational Efficiencies Objective 1.1: Maintain exist level of service 1.1.a Continue the planning goal of four acres of developed park land per 1,000 population. Update: We are currently working on developing parkland at four TBD locations, including Reta Huskey Park, Keith Bird Legacy Park, Hillsdale Park, and South Meridian Regional Park. The addition of these parks will increase the overall level of service to reach 4 acres per thousand. Objective 1.2: Enhance and improve internal and external communication 1.2.a Continue to implement the Marketing Plan (Communication Plan). Update: MPR Director Steve Siddoway has implemented a weekly check-in with Marketing Coordinator Shelly Houston to get more regular updates as well as meetings held on Activity $0 Guide communication with the Meridian Press. We are keeping the website up to date. We are preparing an updated outreach presentation and are setting up meeting and have two scheduled with the Meridian Kiwanis Club and the Meridian Chamber of Commerce. 1.2.b Review annually and update the Marketing Plan as needed. $0 Staff Time I Ongoing activities and services Staff Time Staff Time Meridian Parks & Recreation Master Plan Goals & Objectives Updates - 2017 Short -Term Ongoing 1 MPR Marketing Coordinator Shelly Houston is updating a to-do list weekly. The overall plan needs to be reviewed and updated. Objective 1.3: Provide improved signage agency -wide to make it easier for patrons to find and use parks, facilities, and 1.3.a Evaluate directional and wayfinding signage to facilities on roadways, pathways, and within parks. Update: $0 Staff Time Short -Term We are focusing on Five Mile Creek Pathway wayfinding signs from Pine Avenue to Ten Mile Road, which will be installed this spring. 1.3.b Develop signage standards for parks. Update: We've talked about having or not having standards. The $0 Staff Time Short -Term standard Is each park should be unique. This will not be one size fits all. 1.3.c Enhance and update existing park signs as parks are renovated. Update: TBD Staff Time Ongoing Existing park signs will be reviewed and updated as parks are renovated. Objective 1A Maintain existing quality standards for facilities and amenities 1.4.a Continue to improve and upgrade existing facilities and amenities through the CIP Plan and the Life Cycle Maintenance Programs. See CIP Plan Update: and Life Cycle Staff Time Ongoing The CIP (Capital Improvements Plan) is becoming a CFP Maintenance (Comprehensive Financial Plan), and we've updated it last Programs fall which is presently being refined with the Mayor and Directors. Objective 1.5: Increase social media use and navigation apps for parks and pathways Meridian Parks & Recreation Master Plan Goals & Objectives Updates — 2017 2 1.5.a Explore additional social media uses and navigation apps for parks and pathways. TBD Update: We are investigating the feasibility of a OR Code fit trail. 1.5.b Follow current social media best practices, review annually, and recommend updates as needed. Update: $0 We have ongoing communications between Communications Manager Kaycee Emery and MPR Marketing Coordinator Shelly Houston. They discuss best practices and new trends. Objective 1.6: Increase appropriate partnerships within the 1.6.a Explore additional partnership opportunities as well as build on existing partnerships with focus on low service areas. Update: Last summer there was an effort to meet with all the potential partners of the South Meridian Regional Park. We have partners that have donated land for three parks. One partner is contributing up to $500,000 towards the park. The developer is installing 80% of the pathway network within the park. Jayker's Nursery is donating a portion of the trees for Hillsdale. We are investigating the feasibility of a future park in the Brundage/Graycliff subdivision that would include the donation of land and green -up. 1.6.b Ensure all existing and future partnerships are accurately portrayed in a signed partnership agreement (Sample Partnership Policy has been provided in Appendix E). Staff Time Staff Time Staff Time TBD $0 Potential increased revenue or decreased expenses Update: $0 We have partnership agreements actively being worked on with Legal staff on three parks - Hillsdale, Reta Huskey, and Keith Bird Legacy. Staff Time Short -Term Ongoing Ongoing Ongoing Meridian Parks & Recreation Master Plan Goals & Objectives Updates - 2017 3 1.6.c Identify desired sports facilities or complexes and establish partnerships that foster their development. Update: TBD Staff Time Ongoing We purchased the Homecourt facility in the fall of 2016. We are working on the sports complex at the South Meridian Regional Park. 1.6.d Continue to explore partnerships with alternative providers to increase level of service. (Strategic Plan 5.A.2) Update: TBD Staff Time Ongoing We are updating our partnership agreement with the West Ada School District on sports facilities, summer camp sites, and the Boys & Girls Club gym. Objective 1.7: Increase the utilization of technology to improve customer service and Actions Capital Cost Estimate 1.7.a Continue to explore additional opportunities to expand the use of technology Department wide. Update: $0 Staff Time Ongoing We are looking into new Recreation Software. Anticipated implementation is August 2017. 1.7.b Increase the use of technology by providing online shelter reservations and a mobile application of the Department's website. Update: TBD Staff Time Short -Term The City now has a mobile phone version overall. Additional improvements will be made to make it more user-friendly. Objective 1.8: Staff appropriately to meet demand and maintain established quality of service 1.8.a Hire and train staff for current and future parks, facilities, and pathways maintenance demands. Short -Term $0 TBD Mid -Term Update: Long -Term We are in the hiring process for a new Groundskeeper I. Meridian Parks & Recreation Master Plan Goals & Objectives Updates - 2017 4 1.8.b -- Hire and train staff for current and future recreation programming and facility usage demands. Short -Term Update: $0 TBD Mid -Term We hired a new Recreation Sports Coordinator to start Long -Term employment on 1/9/17. We hired and trained a new Recreation Site Supervisor and Homecourt facility staff. Objective 1.9: Maintain and keep current the Department Standard Operating Procedures (SOP) and Policies Capital Cost OperationalActions 1.9.a Estimate .•Impact Complete Review Department SOP and policies annually and update as needed. Update: $0 Staff Time Ongoing Policies for instructors, classes, and special event SOPs have recently been reviewed. Park shelter fees are being updated. 1.9.b Review the City Code Chapter for Parks and Recreation annually and recommend updates as needed. Update: $0 Staff Time Ongoing We need to look at our Forestry ordinance. The code is referenced as needed. Objective 1.10: Expand the volunteer program OperationalActions Capital Cost Estimate .•Impact Complete 1.10.a Improve the current Park Ambassador Program. Update: The Volunteer Coordinator, Barbara Hatch, is now a $0 Staff Time Short -Term member of our department. We have expanded this program to be a system -wide Park Ambassador Program. Barb implemented an orientation meeting as well as held an appreciation banquet for end -of -season volunteers. 1.10.b Continue to make use of other volunteer opportunities for park projects and events. $0 Staff Time On-going Update: Regarding the Independence Day Celebration and the Meridian Parks & Recreation Master Plan Goals & Objectives Updates - 2017 Meridian Block Party, we increased the number of Increase special event and activities sponsorships volunteers. Christmas in Meridian went well with Capital Cost Operational Timeframe to 2.1.a BudgetActions Estimate .. volunteers at the Winter Lights Parade, Children's build on existing sponsorships. Winterland Festival, and City Hall tree. Recreation Coordinator over Special Events Renee Goal 2: Increase Financial Opportunities Objective 2.1 Increase special event and activities sponsorships Capital Cost Operational Timeframe to 2.1.a BudgetActions Estimate .. Explore additional sponsorship opportunities and build on existing sponsorships. Update: Recreation Coordinator over Special Events Renee White has been active on the sponsorship front with Staff Time Christmas in Meridian and CableONE Movie TBD Short -Term Night. We had new sponsorship for Christmas to Potential increased $0 Mid -Term show "The Grinch" movie on the side of building. We revenue or Long -Term also received a new glowstick sponsor, Dutch Bros., decreased for the Winter Lights Parade. Walmart gave us a expenses discount for gifts purchased for the Holiday Classic Volleyball Tournament. The big focus for next year is to get a sponsor for Santa Letters. We continue to fill our sponsorships with events. 2.1.b Ensure that all existing and future sponsorships are accurately portrayed in a signed sponsorship agreement (Sample Sponsorship Policy has been provided in Appendix D). Short Term Update: $0 Staff Time Mid -Term The sponsorship agreements are currently handled at Long -Term the staff level with periodic City Council updates for recognition. Larger sponsors have formal agreements. Objective 2.2: Evaluate Developer Impact Fee Ordinance OperationalActions Capital Cost BudgetEstimate .. Meridian Parks & Recreation Master Plan Goals & Objectives Updates — 2017 2.2.a Review Developer Impact Fee revenue annually to align with CIP requests and existing LOS. Update: $0 MPR Director Steve Siddoway has attended three Impact Fee Committee meetings this last year where the Impact Fee updates have been discussed and scheduled. 2.2.b Review Impact Fee Ordinance approximately every five years. Update: $0 The next major update will be in 2018; this happens on a five-year cycle. Objective 2.3: Pursue arant and 2.3.a Continue to seek philanthropic donations and grant opportunities. Update: Recreation Coordinator over Special Events Renee White is applying for an Outdoor Idaho Grant regarding Unplug & Be Outside Week for marketing and/or prizes. Walmart donated all Christmas trees for Tree Lighting Ceremony this year. We attended a grant meeting for a fishing dock at Settlers Park but determined the next application cycle will be in January 2018. Recreation Coordinator Colin Moss budgeted to attend a grant workshop this year. We are getting donations of park improvements. Marty Hill will donate Hillsdale Park. Brighton Corporation donated the park development green -up at Keith Bird Legacy. We have the land donation at Reta Huskey Park. We received donations for the Tully Park outdoor gym through the High Five Grant, and Conger Management. $0 Staff Time Staff Time Staff Time Ongoing Ongoing Short -Term Meridian Parks & Recreation Master Plan Goals & Objectives Updates - 2017 7 2.3.15 Consider contracting with a dedicated grant writer to research, submit, and track federal, regional, state, and local grants. Potential Matching % of successful Short -Term Update: Funds TBD grants TBD We have been working with the in-house grant manager to apply for potential grants. Objective 2.4: Implement a cost recovery and pricing policy CapitalActions •.- rational Timeframe to 2.4.a Estimate .•Impact Continue periodic evaluation of fees for programs and facilities. Update: $0 Staff Time Ongoing We took three program fee updates to City Council for the Activity Guide. We will update our Park Shelter Fees this year; to Council 1/10/17. 2.4.15 Continue to support the current Care Enough to Share Scholarship Program. Update: $0 $0 Ongoing We did the Care Enough to Wear Jeans program this summer to help get donations. 2.4.c Develop a cost recovery and pricing policy. Update: $40,000 Staff Time Short -Term We adopted a cost recovery philosophy in the Master Plan and are following it. 2.4.d Explore feasibility of a dedicated funding source for parks and recreation through special revenue, sports, or other available sources. Update: TBD Staff Time Short -Term We are working with the dedicated art fund and are using it to provide art in Heroes Park specifically. We are looking for future theming opportunities. Meridian Parks & Recreation Master Plan Goals & Objectives Updates - 2017 Goal 3: Continue to Improve Programs and Service Delivery Objective 3.1: Increase year round recreational programming and activities OperationalActions Capital Cost 3.i.a Estimate Budget Impact Complete Continue to look for opportunities to expand indoor recreational programs and activities. Update: We purchased the Homecourt. We expanded adult $0 Staff Time Short -Term sports as well as open gym times for the public. We were able to start using Paramount Elementary for classes. 3.1.b Continue to monitor recreational trends to stay current with programming and demand. Update: MPR Director Steve Siddoway and Parks Superintendent Mike Barton attended the annual National Recreation & $0 Staff Time Ongoing Parks Association Conference. Recreation Manager Colin Moss, Marketing Coordinator Shelly Houston, Recreation Coordinator over Special Events Renee White, and Director Steve Siddoway attended the Idaho Recreation & Parks Association Annual Conference. 3.1.c Continue to look for opportunities to expand programs around working hours and commuting citizens. Update: $0 Staff Time Ongoing We added Open Gym times, which were designed for people in the evenings. 3.1.d Explore increasing the number of program opportunities for seniors, special needs, teens, and tweens. Update: Senior opportunities were added for multiple events, $0 Staff Time Ongoing such as the McCall Winter Festival, Shoshone Falls, Winter Garden Aglow, and Starlight Mountain Theater. Homecourt Facilities Manager Garrett White is looking into senior wheelchair basketball, pickleball, and indoor over -the -line softball. Meridian Parks & Recreation Master Plan Goals & Objectives Updates - 2017 3.1.e Determine, attract, promote, and maintain a "signature" event for the City. (Strategic Plan 5.13.1) TBD Staff Time Ongoing Update: We are defining this through the Strategic Plan process. 3.1.f Set targets, identify gaps, and deploy programs, activities, and events that provide family -centered recreational opportunities. (Strategic Plan 5.13.4) TBD Staff Time Ongoing Update: We are defining this through the Strategic Plan process. Goal 4: Maintain and Improve Facilities and Amenities Objective 4.1 Maintain and 4.1.a Continue to implement existing plans, CIP, Master Plan, and Life Cycle Replacement Programs. Update: TBD Staff Time Ongoing We replaced the Adventure Island Playground surfacing at Settlers Park. We upgraded the lights at Storey Park. This update is documenting our progress on the Master Plan. 4.1.b Review existing plans, CIP, Master Plan, and Life Cycle Replacement Programs and update as needed. TBD Staff Time Ongoing Update: Plans were reviewed and updated last fall. Objective 4.2: Expand pathways and connectivity Meridian Parks & Recreation Master Plan Goals & Objectives Updates'" 2017 10 4.2.a Continue to implement existing Pathways Master Plan, review annually, and make updates as needed. Update: $170,000 per The Pathways Priority Task List and Meridian Pathways mile $0 Ongoing Network Map updates were approved by the Commission in December 2016 and Council in January 2017. 4.2.b Add fitness stations and family fun stations in appropriate locations on pathways. Update: We added an outdoor m in Tull Park (alongthe $100-$150K per � y H.R. park $0 Ongoing Bud Porter Pathway) in October 2016. Reta Huskey Park will also include fitness equipment along the Five Mile Creek Pathway. We are also adding exercise stations along the loop pathway at Hillsdale Park. Objective 4.3: Add indoor recreation 4.3.a Continue to explore opportunities to add additional indoor recreation space either through partnerships, purchase of an existing facility or construction of a Community Center or a Fieldhouse. TBD TBD Short -Term Update: We purchased the Meridian Homecourt on September 30, 2016. 4.3.b Explore opportunities to add additional Community Centers to newly planned elementary schools. Update: TBD TBD Short -Term This is a mid-term goal to explore a partnership with the Mid -Term West Ada School District. We updated our agreement with the School District in January 2017 to include a total of five summer camp sites in the future. Objective 4.4: Develop new amenities at new and existing parks based on level of service Meridian Parks & Recreation Master Plan Goals & Objectives Updates'" 2017 11 4.4.a Look for opportunities to add parks and pathways in new growth areas. Update: Short -Term We have updated our Capital Improvements TBD TBD Mid -Term Plan/Comprehensive Financial Plan to look at future Long -Term parks for the next 20 years and in greater detail for the next five years. The Pathways Master Plan has been updated as per Objective 4.2.a. 4.4.b Look for opportunities to add new components at existing parks where level of service is below threshold. Short -Term Update: TBD TBD Mid -Term This goal is in ongoing review, and we are constantly Long -Term looking for opportunities to add needed/desired amenities at existing parks. Objective 4.5: Acquire new land for parks —J Capital Cost OperationalActions 4.5.a BudgetEstimate .. Continue to find and purchase additional land for future park development. Update: We are developing three future parks this year. We are planning for the development of the South Meridian TBD Staff Time Mid to Long Regional Park. We are developing plans for a future Term Margaret Aldape Park. We are working on a partnership with Lee Centers for Brundage Park. Future park locations on the Comprehensive Plan Map were updated in October 2016. 4.5.b When considering new Parks, look where LOS is below threshold. TBD Staff Time Mid to Long Update: Term Brundage Park is identified in an area that is currently below threshold. Objective 4.6: Improve parking at parks CapitalActions OperationalEstimate .•Impact Complete Meridian Parks & Recreation Master Plan Goals & Objectives Updates — 2017 12 4.6.a Explore the need to improve and potentially add more parking at appropriate parks and amenities. Update: We need to explore solutions to the possible loss of overflow parking next to Settlers Park. TBD Staff Time Short to Mid Term 4.6.b Consider alternative transportation options to reduce parking demand. Update: TBD Staff Time Short to Mid Shuttles will be considered as a part of the potential Term solution as we work on high volume parking demand activities. Carpooling emails from partners have helped in many cases. Objective 4.7: Continue to improve ADA accessibility at all facilities 4.7.a Develop and adopt an ADA Accessibility Transition Plan. Update: The ADA Compliance Survey is underway and nearing completion. 4.7.b Review and update the ADA Accessibility Transition Plan every five years. Update: The plan will be reviewed regularly after adoption. Objective 4.8: TBD $0 convenience, and cultural amenities to 4.8.a Explore opportunities to add shade, storage, security lighting, synthetic turf, etc. appropriately at existing facilities. Update: TBD Shade is being added at Bear Creek Park. Trees were added to the amphitheater, and concepts for the bandshell are being explored in Kleiner Park. Better lighting was installed at the Storey Park ball field in spring of 2016. Staff Time Staff Time Staff Time Short -Term Mid -Term Long -Term Short -Term Short -Term Mid -Term Long -Term Meridian Parks & Recreation Master Plan Goals & Objectives Updates'" 2017 13 4.8.b Explore opportunities to work with the Parks and Recreation Commission to create an individual identity for each neighborhood park. Short -Term Update: TBD Staff Time Mid -Term This has been a focus of the Parks Subcommittee during Long -Term 2016. The first priority has been identified at Heroes Park. 4.8.c Explore opportunities to add public art appropriately at existing facilities. Update: Short -Term We are partnering with the Arts Commission to add TBD Staff Time Mid -Term identity art celebrating national and local heroes at Long -Term Heroes Park. The Journey of Heroes concept was approved by City Council in January 2017. Objective 4.9: Add destination park amenities Actions Capital Cost Operational 4.9.a Estimate Budget Impact Complete Explore opportunities to add destination playground and natural play areas with climbing features. Update: TBD Staff Time Short to Mid This is being explored for the South Meridian Regional Term Park as a discovery park theme. The concept was approved by the MPR Commission in December 2016 and Council in January 2017. 4.9.b Foster development of Discovery Parks that uniquely blend arts, entertainment, and culture. (Strategic Plan 5.A.4) Update: TBD Staff Time Short to Mid This is being explored for the South Meridian Regional Term Park as a discovery park theme. The concept was approved by the MPR Commission in December 2016 and Council in January 2017. Objective 4.10: Address current and future needs for athletic fields. OperationalActions Capital Cost BudgetEstimate .. Meridian Parks & Recreation Master Plan Goals & Objectives Updates — 2017 14 4.10.a Explore opportunities to add both rectangle and diamond athletic fields as use and demands warrant. Update: Short to Mid Both rectangle and diamond athletic fields will be TBD TBD Term added in the South Meridian Regional Park, including future phases. The current concept for the Borup Property includes rectangular and/or diamond fields. 4.10.b Where appropriate, add sports field lighting to new facilities and improvements to lighting at existing facilities. Short to Mid Update: TBD TBD Term Sports field lighting is planned for the South Meridian Regional Park softball fields. The lighting at the Storey Park softball field was upgraded in the spring of 2016. 4.10.c Consider upgrading or adding synthetic turf fields as use and demand for use of athletic field increases. Update: TBD TBD Short to Mid Synthetic turf is not in any current park budgets. Term However, we are open to a cost benefit discussion in the future. Objective 4.11: Consider programming needs when adding new components to existinq parks or when developinq new 4.11.a Continue to evaluate the programming needs of the community when developing new parks or when adding new components to existing parks. Update: We continue to track current trends and update our Short to Mid planning appropriately. One example is pickleball in TBD Staff Time Term Reta Huskey Park. Multi -generational amenities (e.g., pickleball, playgrounds, outdoor gym equipment, basketball, and gaming tables) will be installed in two new neighborhood parks—Reta Huskey and Keith Bird Legacy Parks. Objective 4.12: Monitor use, demands, and trends of recreation nts Meridian Parks & Recreation Master Plan Goals & Objectives Updates - 2017 1s 4.12.a Continue to monitor and evaluate the use, demands, and trends in recreation amenities. 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N U) to m x E — m o a U o U ♦ �< U n \ m ♦ LO U U `\ L; n. a m �e ` \ N ♦ `%% C ` ♦ F `% G� ` ♦ C ♦ . l % % a� ` ♦ �i \ ` m \♦ \ a. c) N ` ` m ` \ N �® \ ♦♦♦*% a O ` rn ` ro p 7 J ♦� U Q + N ` d T L Q Q. O �. m a ^F ` t Di � afar ♦ ♦ � T of c t /�., • Pd O n cn M jr IL i O OO O ^� QOd C Ci c ',� ♦\\ a 'yoQO 00 O00 \♦\♦ v�C O� {• N � OQ t? O jazeH aMel - m E IDIAN r PARKS Ft RECREATION COMMISSION PARKS COMMITTEE MISSION: •,,rpt. The mission of the Parks Committee is to help steer future locations, park identities, amenities, and art to better serve the demands of the City of Meridian and to work closely with the MPR Department to develop and implement concepts into functional parks that serve all citizens. GOALS Et OBJECTIVES • Fiscal Year 2016-2017: 1. Recommend the design, construction, and installation of two artificial shade structures at Bear Creek and Julius M. Kleiner Memorial Parks. 2. Continue to seek opportunities to add shade in parks. 3. Assist in the design and development of the future South Meridian Regional Park. 4. Develop specific recommendations for multi -generational amenities. 5. Work with the Arts Commission in using art to reinforce the identities of the three parks— Heroes, Champion, and Renaissance. 6. Develop a recommendation for a new Memorial Plaza in Kleiner Park. MINUTES • Wednesday, March 8, 2017 The Parks Committee met on Wednesday, March 8, 2017 in the City Council Conference Room at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:44 p.m. Attending: X Sharon Borton, Commissioner Et Chairwoman (Minutes Taker) MPR Commission Parks Committee Meeting - April 12, 2017 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Creg Steele, Commissioner X Jessica West, Commissioner X Rachel Myers, MPR Dept. X Steve Siddoway, MPR Dept. (attended a portion) 1. Finalize It Adopt the 2016-2017 Parks Committee Goals Ft Objectives The Committee revised and adopted its goals and objectives for 2016-2017 as follows: 1) Recommend the design, construction, and installation of two artificial shade structures at Bear Creek and Julius M. Kleiner Memorial Parks. 2) Continue to seek opportunities to add shade in parks. 3) Assist in the design and development of the future South Meridian Regional Park. 4) Develop specific recommendations for multi -generational amenities. 5) Work with the Arts Commission in using art to reinforce the identities of the three parks—Heroes, Champion, and Renaissance. 6) Develop a recommendation for a new Memorial Plaza in Kleiner Park. Action Items: • Steve will touch base with MPR staff and return to discuss the shade information. Committee Recommendations to Commission: • None at this time. 2. Memorial Program Update Steve presented a memorial plaza concept which would include one big specimen tree and where patrons can purchase a brick as a memorial. The design would allow for expansion needs in the future. Action Items: • MPR staff will return to the Committee with more refinements in May. Committee Recommendations to Commission: • None at this time. 3. May 10, 2017 Meeting Agenda The group identified agenda topics for discussion at the May meeting as follows: 1) Memorial Program Update 2) Heroes Park Art Update 3) Shade Update Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, April 12, 2017 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID This meeting has been cancelled, due to the Spring Pathways Tour. MPR Commission Parks Committee Meeting - April 12, 2017 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. E IDIAN PARKS Ft RECREATION COMMISSION PATHWAYS COMMITTEE MISSION: The mission of the Pathways Committee is to identify opportunities to implement and develop a connected pathway system that enhances the quality of life through transportation alternatives. GOALS Et OBJECTIVES • Fiscal Year 2016-2017: 1. Plan for the Spring Pathways Tour on April 12, 2017. 2. Plan for the 2017 Pathways Priority Workshop on November 8, 2017. 3. Foster avenues to engage the public and increase outreach to the community in support of pathways and connectivity via media, pathway -related events, and/or regional pathway planning efforts. 4. Actively support the pathway project priorities. 5. Identify gaps or missing pathway connections across the community to get them developed and/or upgraded. MINUTES • Wednesday, March 8, 2017 The Pathways Committee met on Wednesday, March 8, 2017 in Conference Room A at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:40 p.m. Attending: X John Nesmith, Commissioner Et Chairman MPR Commission Pathways Committee Meeting - April 12, 2017 page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Hannah Sturtevant, Commissioner X Debbie Shaner, Commissioner X Jay Gibbons, MPR Dept. (Minutes Taker) 1. Spring Pathways Tour Planning April 12, 2017 will be the MPR Commission's annual Pathways Tour. Two options were presented, a bicycle tour or a van tour. The history of past pathways tours and routes were discussed for the newer Commissioners. It was decided that we would undertake a bicycle tour this year and that the route would be Five Mile Creek. We will start on the Ten Mile end this year and finish at the Meridian Community Center. The thought was that if we load up and van to the beginning point, we can stop by the Rail With Trail project to familiarize the Commissioners with the future project currently under design. We anticipate installation of the new pathway directional signage prior to the tour. An email invite will go out to the Commission and staff prior to ensure all participants have bikes or accommodations can be made. Action Items: None at this time. Committee Recommendations to Commission: • None at this time. 2. Discuss Opportunities for Community Outreach in Support of Pathways The Committee is looking for opportunities to be involved in pathway planning efforts around the valley. Recently, it was learned that ACHD is forming a pedestrian advisory group. They are looking for a representative from the City of Meridian, preferably a citizen. John Nesmith expressed interest in being involved and was appointed to the group. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 3. MPR Staff Projects Update Staff provided the Committee a status report on all the projects currently in the works. It was noted that a couple are about to go to bid, and others are in the final design/approval stage. Several easements are being sought in conjunction. Action Items: None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, April 12, 2017 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID This meeting has been cancelled, due to the Spring Pathways Tour. MPR Commission Pathways Committee Meeting - April 12, 2017 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. (::�Wl IDIAN- PARKS Ft RECREATION COMMISSION MISSION: MARKETING COMMITTEE r,r The mission of the Marketing Committee is to promote events, programs, signage, and amenities in the City of Meridian, as well as develop and maintain relationships with community organizations. GOALS 8t OBJECTIVES • Fiscal Year 2016-2017 1. Increase Commissioner presence in the community by generating Commissioner sign-up sheets. 2. Generate an MPR Calendar of monthly activities. 3. Solicit and/or present an MPR PowerPoint presentation to Community Organizations. 4. Assist the Meridian Chamber of Commerce with a tourism presentation/package from grant funding for visitors. 5. Identify social media marketing for Parks Ft Recreation Month (July). 6. Assist with marketing items for hand-out. MINUTES * Wednesday, March 8, 2017 The Marketing Committee met on Wednesday, March 8, 2017 in the Clerk's Conference Room located at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:40 p.m. Attending: X Jo Greer, Chairwoman Ft Commissioner MPR Commission Marketing Committee Meeting - April 12, 2017 Page 1 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Kayla McNay, Commissioner X Shelly Houston, MPR Dept. X Colin Moss, MPR Dept. X Anne Little Roberts, City Council Liaison 1. Identify St Adopt List of 2016-2017 Marketing Committee Goals It Objectives The Committee identified and adopted its goals and objectives. Jo will email the list to Rachel Myers. Action Items: • Jo to email Rachel Myers the list. Committee Recommendations to Commission: • None at this time. 2. Assign a Veterans Day Ceremony Liaison from Marketing Committee Shelly Houston volunteered to serve as the liaison. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 3. Parks tt Pathways Z -Card Distribution Z -cards are printed and ready to be distributed. There have been some requests for dissemination, including the Unplug Ft Be Outside Week event. After some discussion, members believe these events should have Z -cards, just as long as they are distributed with discretion—one per family—since the number of Z -cards is limited. The Meridian Chamber of Commerce would also like to have some as well for their visitor center. Action Items: • Rachel Myers to provide Renee White 200 Z -cards for Unplug It Be Oustide. • Rachel to provide Anne Little Roberts 100 Z -cards for the Meridian Chamber of Commerce. Committee Recommendations to Commission: • None at this time. 4. Update on Commissioner Presence in the Community - Master Calendar Shelly has an updated calendar that is exclusive to MPR Department events, which is a rough draft. The calendar will be finalized in time for the Chamber Luncheon. Sign-up sheets are being circulated for the Commissioners. Action Items: • Shelly to finalize calendar. • Commissioners will sign up for various events. Committee Recommendations to Commission: • None at this time. 5. Update on MPR Presentation and Solicitation to Community Organizations - Spearheaded by Committee MPR Commission Marketing Committee Meeting - April 12, 2017 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Later in the evening, Shelly will preview the MPR Department's Community PowerPoint. Once this is approved, Shelly will help solicit the presentation to different groups in the community, which will kick off in the spring. Action Items: • Shelly to finalize Community PowerPoint. Committee Recommendations to Commission: • None at this time. 6. Update on Chamber of Commerce Presentation There is a grant available. Anne and Colin were discussing what needs to happen, which is an exchange of information, so they can have a better idea of where funds could be used for tourism. This topic needs further discussion. However, Colin had a good idea about taking an informal census on the groups that come to town for tournaments, etc. so they have an idea of where people are spending their money when they are in the area. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 7. Parks It Recreation Month Activities Planning for July 2017 The Committee identified a theme, "Get Your Play On." #PlayOnJuly. They are discussing what needs to occur and how to market the MPR Department during the month of July. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 8. MPR Department Marketing Shelly has more marketing materials, because it has been requested to have more items to hand out, including sunglasses and Frisbees. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, April 12, 2017 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID This meeting has been cancelled, due to the Spring Pathways Tour. MPR Commission Marketing Committee Meeting - April 12, 2017 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.