2017-03-28Meridian City Council Meeting Agenda Tuesday, March 28, 2017 – Page 1 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
1.
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, March 28, 2017 at 6:00 PM
1. Roll-Call Attendance
X Anne Little Roberts X Joe Borton
X Ty Palmer X Keith Bird
__X___ Genesis Milam __X___ Luke Cavener
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Larry Woodard, with Ten Mile Christian Church
4. Adoption of the Agenda Adopted
5. Consent Agenda Approved
A. Approve Minutes of March 14, 2017 City Council Workshop Meeting
B. Memorandum of Understanding Between the Meridian Speedway and the
City of Meridian Regarding Joint Presentation of July 4, 2017 Event
C. Acceptance Agreement for Display of Artwork in Initial Point Gallery,
Meridian City Hall between Erin Pietsch, November 2017
D. Fire Department Data Management Services
E. Development Agreement for Blakeslee Commons Subdivision (H-2016-
0066) with John Blakeslee(owner) and Global Senior Housing, LLC
(Developer) located on the south side of E. Ustick Road between N. Locust
Grove Road and N. Eagle Road in the NE 1/4 of Section 5, Township 3N.,
Range 1E
F. Agreement with Capital Christian Center, Inc. For Use Of Kleiner Park For
Capital Community Egg Hunt on April 15, 2017
G. Lease Agreement for Crop Farming Operations Between Blue Diamond Turf
LLC and the City of Meridian for the Borup Property
CITY COUNCIL REGULAR
MEETING AGENDA
Meridian City Council Meeting Agenda Tuesday, March 28, 2017 – Page 2 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
H. Memorandum of Understanding Between TVG Boise, LLC and the City of
Meridian Regarding the 2017 Meridian Youth Farmer’s Market
I. Agreement for Professional Services Between the Boise Softball Umpires
Association and the City of Meridian Regarding Softball Umpire Services -
Project Number 10476.c
J. Memorandum of Agreement between the Idaho State Historical Society and
City of Meridian for Meridian Walking Tour Updates
K. Resolution No. 17-2000: A Resolution Amending the Community
Development Block Grant Program Year 2015 Action Plan; Authorizing the
Mayor and City Clerk to Execute and Attest the Same on Behalf of the City
of Meridian; and Providing an Effective Date
L. Final Plat for TM Creek Subdivision No. 2 by SCS Brighton, LLC Located
Southeast Corner of W. Franklin Road and S. Ten Mile Road
1. Request: Final Plat Approval Consisting of Nine (9) Building Lots and Two
(2) Common Lots on 9.63 Acres of Land in the C-G Zoning District
M. Final Plat for Silverwater South (H-2017-0025) by Trilogy Development
Located South of E. Victory Road Midway Betw een S. Meridian and S.
Locust Grove Road
1. Request: Final Plat Approval Consisting of Forty-Eight (48) Building Lots
and Four (4) Common Lots on 12.08 Acres of Land in the R -8 Zoning
District
N. February 2017 Financial Reports
O. Approval of Finance Department Vendor Payments in the Not to Exceed
Amount of $1,005,593.78
6. Items Moved From the Consent Agenda
7. Community Items/Presentations
A. SWAC: Proposed Community Recycling Fund Project – Recycle a Bicycle
B. Resolution No. 17-2001: A Resolution of the Mayor and the City Council of
the City of Meridian Approving a Community Recycling Fund Application
for the Project ‘Recycle a Bicycle Event’ Sponsored by the Solid Waste
Advisory Commission and Funding Authority of $500; and Providing an
Effective Date Approved
Meridian City Council Meeting Agenda Tuesday, March 28, 2017 – Page 3 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
8. Action Items
Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be
presented by the assigned City planner. Following Staff’s report the applicant has up to 15
minutes to present their application. Each member of the public may provide testimony up to 3
minutes or if they are representing a larger group, such as a Homeowners Association, they are
allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the
public’s comments. No additional public testimony is taken once the public hearing is closed.
The City Council may move to continue the item for additional information or vote to approve or
deny the item with or without changes as presented. The Mayor is not a member of the City
Council and pursuant to Idaho Code does not vote on public hearing items, unless to break a tie
vote.
A. Final Plat for Volterra Heights No. 3 (H-2017-0023) by Cottonwood
Development Located South Side of W. McMillan Road and West of N. Ten
Mile Road
Continued to April 18, 2017
1. Request: Final Plat Approval Consisting of Twenty-Seven (27) Single
Family Residential Lots and Three (3) Common Lots on Approximately
7.68 Acres in the R-8 Zoning District
B. Final Plat for Vicenza Subdivision No. 5 (H-2017-0022) by Cottonwood
Development Located North Side of W. McMillan Road and East of N. Black
Cat Road
Continued to April 18, 2017
1. Request: Final Plat Approval Consisting of Twenty-Two (22) Single
Family Residential Lots and Four (4) Common Lots on Approximately 7.49
Acres in the R-4 Zoning District
C. Final Plat for Vicenza Subdivision No. 6 (H-2017-0021) by Cottonwood
Development Located North Side of W. McMillan Road and East of N. Black
Cat Road
Continued to April 18, 2017
1. Request: Final Plat Approval Consisting of Forty (40) Single Family
Residential Lots and Four (4) Common Lots on Approximately 14.88
Acres in the R-4 Zoning District
9. Department Reports
A. Water and Sewer Service to an Un-Annexed Property at 5035 W. Franklin
Road Approved to draft agreement
B. Priority Based Budgeting
Meridian City Council Meeting Agenda Tuesday, March 28, 2017 – Page 4 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
C. Finance: FY2018 Budget Roadshow Wrap-up
D. Council: Discussion about Potential Open Meeting Forum on 5th Tuesdays
E. City Survey Discussion
10. Ordinances
A. Ordinance No. 17-1724: An Ordinance (Blakeslee Commons H-2016-0066)
For the Annexation and Rezone of a Parcel of Land being a Portion of
Government Lot 2, Section 5, Township 3 North, Range 1 East, Boise
Meridian, Ada County, Idaho, as described in Attachment "A" and Annexing
Certain Lands and Territory, Situated in Ada County, Idaho and Adjacent
and Contiguous to the Corporate Limits of the City of Meridian as
requested by the City of Meridian; Establishing and Determining the Land
Use Zoning Classification of said Lands from RUT to R-15 (Medium High
Density Residential) District in the Meridian City Code; Providing that
Copies of this Ordinance shall be filed with the Ada County Assessor, the
Ada County Recorder, and the Idaho State Tax Commission; and Providing
for a Summary of said Ordinance; and providing for a waiver o f the reading
rules; and providing for an effective date. Approved
11. Future Meeting Topics
Adjourned at 9:06pm
Meridian City Council March 28, 2017
A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday,
March 28, 2017, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Genesis
Milam, Luke Cavener, Ty Palmer and Anne Little Roberts.
Others Present: Bill Nary, C.Jay Coles, Jaycee Holman, Bill Parsons, Jeff, Parry
Palmer, Warren Stewart, Robert Simison, Todd Lavoie, Crystal Ritchie and Dean
Willis.
Item 1: Roll-call Attendance:
Roll call.
X_ Anne Little Roberts X _ _Joe Borton
X__ Ty Palmer X_ Keith Bird
__X__ Genesis Milam __X__ Lucas Cavener
__X Mayor Tammy de Weerd
De Weerd: I will go ahead and start tonight's meeting. For the record it is
Tuesday, March 28th. It's 6:00 o'clock. We will start with roll call attendance, Mr.
Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us
in the pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Larry Woodard, with Ten Mile
Christian Church
Item 4: Adoption of the Agenda
De Weerd: Item No. 4 is adoption of the agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: On the Consent Agenda 5-K is resolution number 17-2000. Under 7-B
resolution is 17-2001. 8-A and 8-B the applicant is asking for those to be
continued to the 18th and C also. We don't have an ordinance number for 10 -A,
Meridian City Council
March 28, 2017
Page 2 of 66
but we will get one before it's read. With that I move we approve the amended
agenda.
Borton: Second.
De Weerd: I have a motion and a second to approve the agenda as read. All
those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
Item 5: Consent Agenda
A. Approve Minutes of March 14, 2017 City Council
Workshop Meeting
B. Memorandum of Understanding Between the Meridian
Speedway and the City of Meridian Regarding Joint
Presentation of July 4, 2017 Event
C. Acceptance Agreement for Display of Artwork in Initial
Point Gallery, Meridian City Hall between Erin Pietsch,
November 2017
D. Fire Department Data Management Services
E. Development Agreement for Blakeslee Commons
Subdivision (H-2016- 0066) with John Blakeslee(owner)
and Global Senior Housing, LLC (Developer) located on
the south side of E. Ustick Road between N. Locust
Grove Road and N. Eagle Road in the NE 1/4 of Section
5, Township 3N., Range 1E
F. Agreement with Capital Christian Center, Inc. For Use Of
Kleiner Park For Capital Community Egg Hunt on April
15, 2017
G. Lease Agreement for Crop Farming Operations Between
Blue Diamond Turf LLC and the City of Meridian for the
Borup Property
H. Memorandum of Understanding Between TVG Boise,
LLC and the City of Meridian Regarding the 2017
Meridian Youth Farmer’s Market
I. Agreement for Professional Services Between the Boise
Softball Umpires Association and the City of Meridian
Meridian City Council
March 28, 2017
Page 3 of 66
Regarding Softball Umpire Services - Project Number
10476.c
J. Memorandum of Agreement between the Idaho State
Historical Society and City of Meridian for Meridian
Walking Tour Updates
K. Resolution No. 17-_______: A Resolution Amending the
Community Development Block Grant Program Year
2015 Action Plan; Authorizing the Mayor and City Clerk
to Execute and Attest the Same on Behalf of the City of
Meridian; and Providing an Effective Date
L. Final Plat for TM Creek Subdivision No. 2 by SCS
Brighton, LLC Located Southeast Corner of W. Franklin
Road and S. Ten Mile Road
1. Request: Final Plat Approval Consisting of Nine (9)
Building Lots and Two (2) Common Lots on 9.63
Acres of Land in the C-G Zoning District
M. Final Plat for Silverwater South (H-2017-0025) by Trilogy
Development Located South of E. Victory Road Midway
Between S. Meridian and S. Locust Grove Road
1. Request: Final Plat Approval Consisting of Forty-Eight
(48) Building Lots and Four (4) Common Lots on
12.08 Acres of Land in the R-8 Zoning District
N. February 2017 Financial Reports
O. Approval of Finance Department Vendor Payments in
the Not to Exceed Amount of $1,005,593.78
De Weerd: Item 5 is the Consent Agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: 5-K the resolution number is 17-2000 and with that I -- and also we, under
the Consent, are approving the February 27th Financial Reports and the Finance
Department vendor payments reports. With that I move we approve the Consent
Agenda and for the Mayor to sign and the Clerk to attest.
Borton: Second.
Meridian City Council
March 28, 2017
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De Weerd: I have a motion and a second to approve the Consent Agenda. Mr.
Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 6: Items Moved From the Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 7: Community Items/Presentations
A. SWAC: Proposed Community Recycling Fund Project –
Recycle a Bicycle
De Weerd: So we will move to Item 7-A, which is -- we have the chair of our
SWAC committee here -- or Commission. Steve, welcome.
Cory: Madam Mayor, Members of the Council, thank you so much for giving me
this time to be in front of you. I am Steve Cory and I am the chairman of the
Solid Waste Advisory Commission and I apologize I have been before you way
too much in this is very short year. But I have a very energetic and active
commission and I bear greetings from them and they would like to go ahead and
present you with some -- a project that they think would be beneficial to the city
and to our mission to go ahead and divert waste from the landfill . You have in
your package a copy of an article that was in the Statesman and it does a very
good job of documenting where -- how we got here. I will highlight a few things.
Over a year ago Republic Services in general and specific Rachele Klein noticed
that there was a great number of bicycles coming into the transfer station and
they were being sent up to the landfill. But most of them were in very good,
maybe needing a little bit of cleaning, maybe less so in need of having the tires
repaired or inflated. Maybe the seats had a little bit of a tear in them or they
needed some new brake pads, but needed very little work to make them
functional again and so Republic created in area and started encouraging people
to put their bikes over in that area and the observation was ver y appropriate.
The number of bikes that were put over there grew very quickly. Republic, of
course, is not in the business of rejuvenating bikes and someone -- I want to
acknowledge Rachele Klein, the person who I'm talking about and thank her for
this opportunity that I am presenting to you and they were blessed with the
situation that one of our citizens stepped forward and started to take some of
these bicycles and rejuvenate them and it was such a good fit and it was doing
Meridian City Council
March 28, 2017
Page 5 of 66
so much work that to our commission and Republic were happy to go ahead and
promote Ken Pearson to be given a Star at this year's award ceremony and he
was selected to be one of the citizens given a Star Award.
De Weerd: And, then, he went on a mission, uh?
Cory: Well, yes. So, that puts us back to square zero with an amazing
accumulation of bikes and in need of some help to go ahead and rejuvenate
them, which led to the article that was in the Statesman. The good news out of
that is that we have actually had a couple of individuals who are technicians that
have stepped forward and said that they would like to basically teach someone
by making them do the work on these bikes, to go ahead and get a little bit of
experience on maintaining their bicycle, and so we went to work very quickly and
particularly Andrea Pogue and Rachele Klein working with Parks and Rec.
Renee White is here also from Parks and Rec and they identified rather quickly
an event coming up later this month -- or in about a month, the Unplugged and
Be Outside activity that's occurring on the 22nd of April and it really opened up
this opportunity of having the technicians there and some people that would learn
how to go ahead and use a bike and maybe would use the bike here in the
community for transportation or recreation or whatever and so details started
coming together as far as having a sign -up procedure and having the people
present. We had hoped over the course of the four hours to maybe divided it up
into half hour segments and have about 16 people be able to be served . The
technicians tell us they think that it may be no more than ten that we can
probably pursue, but somewhere in that range to kind of initiate a plan to go
ahead and rejuvenate some of these bicycles and get them out to people for
transportation or recreation. This is kind of an interim deal. We are told that
there are some things that may be coming up later in the year that may step up
into this slot if we got -- well, anyway. And so, you know, we have been -- we as
a commission have been watching this whole activity and wishing we could be
involved, not having much in terms of resources, but we have started having
some cash inflow to the community recycling fund and we felt that assisting in
terms of the fact of parts. Basically goo for the tires or brake pads or some of the
other little things -- pieces and parts that would be necessary would be what we
could possibly do and so I stand before you on behalf of the commission, we
have drafted a resolution here that asks for two things . One of them is your
permission to participate in the activity that I have described and to give us the
authority to use up to 500 dollars from the community recycling fund to buy parts
necessary to go ahead and rejuvenate these bikes and with that I would stand for
questions and certainly feel free to ask the compatriots that are here to support
me.
De Weerd: Thank you, Steve. Council, any questions?
B. Resolution No. 17-______: A Resolution of the Mayor
and the City Council of the City of Meridian Approving a
Meridian City Council
March 28, 2017
Page 6 of 66
Community Recycling Fund Application for the Project
‘Recycle a Bicycle Event’ Sponsored by the Solid Waste
Advisory Commission and Funding Authority of $500;
and Providing an Effective Date
Milam: Madam Mayor?
De Weerd: Mr. Milam.
Milam: I didn't see any questions, but I -- Steve, I just think this is a perfect fit all
the way around with Unplugged Week, with the parks and a great way to use
community recycling fund dollars. I think it's a perfect fit for the community all the
way around, so kudos to your team. And if anybody doesn't have any questions,
with that I move that we approve Resolution No. 17-2001.
Bird: Second.
Little Roberts: Second.
De Weerd: I have a motion and a number of seconds to approve 7-B. Any
discussion? I guess other than kudos to SWAC for another program or project
that is -- is really intended to reduce the flow into our landfill and make it usable
again. I told my neighbors about this and so they will be there with their broken
bikes and learning how to care for them . So, that's -- that's great to -- to see the
collaboration. So, thank you to SWAC. Thank you to Renee and -- and Colin,
thank you for being here and it's continuing to expand that event to serve -- better
serve our citizens. So, thank you. Mr. Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried. Thank you.
MOTION CARRIED: ALL AYES.
Item 8: Action Items
A. Final Plat for Volterra Heights No. 3 (H-2017-0023) by
Cottonwood Development Located South Side of W.
McMillan Road and West of N. Ten Mile Road
1. Request: Final Plat Approval Consisting of Twenty-
Seven (27) Single Family Residential Lots and Three
(3) Common Lots on Approximately 7.68 Acres in the
R-8 Zoning District
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March 28, 2017
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B. Final Plat for Vicenza Subdivision No. 5 (H-2017-0022) by
Cottonwood Development Located North Side of W.
McMillan Road and East of N. Black Cat Road
1. Request: Final Plat Approval Consisting of Twenty-
Two (22) Single Family Residential Lots and Four (4)
Common Lots on Approximately 7.49 Acres in the R-4
Zoning District
C. Final Plat for Vicenza Subdivision No. 6 (H-2017-0021) by
Cottonwood Development Located North Side of W.
McMillan Road and East of N. Black Cat Road
1. Request: Final Plat Approval Consisting of Forty (40)
Single Family Residential Lots and Four (4) Common
Lots on Approximately 14.88 Acres in the R-4 Zoning
District
Cory: On behalf of Republic Services and Parks and Recreation and SWAC we
thank you for your support.
De Weerd: And thank you, Rachele, for being here. Item 8-A was requested to
continue to April 18th. And, Bill, what was this request based on?
Parsons: Madam Mayor, Members of the Council, I will try to give you the high-
level version of it, but, essentially, what has happened is the Council acted on
some previous final plats a year or so ago and so when these three final plats
came into our office we realized that the boundaries of this plat didn't comport to
the -- the previous boundaries that you approved with the subsequent plats and
so the applicant is going to have to come back through on the 18th was some
final plat modifications in order for you to act on these final plats that are being
continued to that hearing. So, we are stepping backwards a little -- a little ways
to go forwards on the 18th and that's really the gist of why we are asking for that
continuance.
De Weerd: Thank you, Bill. Council, any questions? If not, I would entertain a
motion.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: With your permission I would like to make a motion on all three at the same
time if we could. They are all the same -- well, they are just different numbers.
Meridian City Council
March 28, 2017
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De Weerd: I have no opposition. Anyone from Council? No? Okay.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we continue the final plats on H-2017-0023, H-2017-0022 and H-
2017-0021 until April 18th, 2017.
Borton: Second.
De Weerd: I have a motion and a second to continue these three items to April
18th. All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 9: Department Reports
A. Water and Sewer Service to an Un-Annexed Property at
5035 W. Franklin Road
De Weerd: Item 9-A is under our Public Works Department. I will turn this over
to Warren.
Stewart: Madam Mayor, Members of the Council, you may recall a couple weeks
ago I was here in front of you and -- did you catch the first part or do I need to
say it again? I was here in front of you -- there was a gentleman that was out on
the end of Franklin Road near the boundary of where the City of Meridian is on
the Franklin Road project that's being built right now, excuse me, that had
needed to have his water system connected to the City of Meridian. At that time I
also mentioned the fact that ACHD, in the process of the construction of Franklin
Road, had wiped out the septic system for his neighbor across the street and that
he would be coming in as well and so this particular request is for that property .
He would like to connect to both water and the sewer services for the city. ACHD
will be paying those fees associated with the connection of both of those and he
would -- you know, our recommendation is to enter into an agreement to annex
to the City of Meridian when he is eligible to do so and with that I would stand for
any questions.
De Weerd: Thank you, Warren. Council, any questions?
Bird: I have none.
De Weerd: Okay. If there are no questions, there is a request in front of you.
Bird: Madam Mayor?
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March 28, 2017
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De Weerd: Mr. Bird.
Bird: I move we approve the hookup of water and sewer service at 5035 West
Franklin Road and the papers drawn up for both applicant and city to sign.
Milam: Second.
De Weerd: I have a motion and a second to approve the request under 9-A. Mr.
Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. Priority Based Budgeting
De Weerd: Item 9-B is under our Finance Department. We have a
representative here from the Center for Priority Based Budgeting that is going to
share with you today some information about what this type of budgeting process
is about. So I will introduce -- I will have Todd introduce our speaker.
Lavoie: Madam Mayor, Members of the Council, appreciate the opportunity to
present to you today's topic, which is Priority Based Budging. Again, as the
Mayor stated, while we have a representative from the Center of Priority Based
Budgeting out of Denver, Colorado, he is one of the founders of this organization.
He is going to present to you tonight the concept and the theory behind priority
based budgeting for you to consider. The city is looking at this tool -- this is a
functional budgeting format to consider for future budget years. So, with that I'm
going to hand it over to Mr. Fabian. So, Chris Fabian is his name and I will hand
it over to him and, then, we will stand for any questions at the end of this and,
please, let us know.
De Weerd: Thank you. Welcome, Chris.
Fabian: Thank you, Mayor, and thank you, Council, for having me in today. I just
flew in from Denver, Colorado, and the turbulence was minor, but anything that
you would expect flying over the Rocky Mountains. I have been in town recently,
because we just started our process with Boise , which I will get into in just a
moment. But this is my line of work. I founded the Center for Priority Based
Budgeting in 2008 and a supporting technology company, which we will get into a
little bit here shortly -- resources to develop the tools to help communities
implement priority based budgeting. The practice itself has become a national
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March 28, 2017
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recognized best practice from the International City and County Management
Association, which represents city and county managers across the United
States. The Government Finance Officers Association, GFOA, which represents
finance directors and budget directors. And the National League of Cities, which
many council members tend to be a part of as well. So, I'm very grateful to have
a chance to talk to you about priority based budgeting today and how it's been
implemented in other communities. We are just at about 150 now since
beginning our work across the United States and into Canada. Large
organizations like Toledo, Ohio; South Bend, Indiana, just talking with their mayor
is they are making their state of the city address and talking about their priorities
as well and very small communities like Victor, Colorado. If any of you are
familiar with the Victor, Colorado, I'd be highly impressed. They are a community
of about 300 people. It's a mining community in Colorado. Very small. And
everywhere in between. Boulder, Colorado. Longmont. South Jordan, Utah,
which we will get into their stories. What's intriguing -- we developed priority
based budgeting as practitioners within local government and it was a solution to
our own communication needs, both as staff members communicating to council,
as well as to our own citizens and realized that there was a gap between what
we typically have as our primary tool, our line item budget, the budget that we are
used to seeing year after year, which is a fundamental tool for resource
allocation. But as council members are told that the budget is your number one
primary policy document for impacting your community and achieving your
results, what was hard for us as staff to communicate was exactly how the
dollars that you spend are or are not connected to the results that you're trying to
accomplish. So, we endeavored to create a process to make that easier , to
understand how each and every resource, every dollar, every person is aligned
with making your community safer, impacting the local economy, and that's what
the process fundamentally is all about. I thought as we get started you can see
some of the communities in your region who have gone through the work, both in
Washington, state of Washington, Oregon, Idaho, as well. Utah. Bainbridge
Island. Kenmore, Clark County, Washington. Maple Valley. Springfield.
Tualatin. Boise. Post Falls and Idaho Falls. Actually, quite interestingly, Post
Falls city manager at the time his name is Eric Keck, moved to Englewood,
Colorado, and he is the first two times city manager to implement the process in
two different cities. We actually have our offices within city hall in Englewood.
One of the main things that comes out of a priority based budgeting is an
understanding of all of your areas where you can leverage public-private
partnerships. So, we like to practice what we preach and we are a private
organization renting space from the city of Englewood in partnership and so
that's kind of our lab, if you will. I thought to begin the presentation today I'd like
to just share with you a few stories of what this looks like in some of the
communities who go through implementation. Sometimes it's easier to begin
with the end in mind and actually see what communities are able to accomplish .
If you're familiar at all with the state of Wisconsin right now, many of their local
governments are under an immense amount of financial pressure. Not every
organization who goes through priority based budgeting is under tremendous
Meridian City Council
March 28, 2017
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financial pressure, but in a sense we all are, right, because we are stewards of
the public resources and so even when we feel like there is an abundance of
resources it is still our responsibility to maintain a degree of transparency and
accountability. In Wisconsin they are truly -- they are under immense financial
pressure as local governments are pushed to consolidate. So, a lot of cities and
counties are consolidating townships. The level of local government -- a number
of local governments across the state is tremendous and so they are trying to
find ways to partner and in Washington county they used priority based
budgeting to save money. So, they have established in their very first year just
about 590,000 dollars worth of savings and the way that they have done that is
by understanding all of the potential partnerships in their community where the
government can partner with other public sector organizations or private sector
organizations, as well as non-profits. That's one of the things that takes place in
the process. It's an outcome and as you can see here on the slide -- a lot of
words over there -- but this is to list out all of the various examples of ways that
they have leveraged these partnerships and to small examples, 25,000 dollars
for a homeless coalition, 7,200 dollars for Big Brothers-Big Sisters, 17,000 for
friends of abused families and 5,000 for the Boys and Girls Club. So, that's --
that's literally what happens at the end of your work is you understand where you
can save even down to 5,500 dollars. Their biggest partnership opportunity
came through a consolidation with a local health department for the county and
several others in the region merged health department's overall. In Strathcona
county, Alberta -- this is the Edmonton, Alberta, area. Totally different side of the
spectrum. They actually have many new resources to allocate. They have
benefited greatly from a growing community, as well as the oil industry. In
Strathcona county you can consider them like a combined city and county.
That's more what it's like, compared to in the United States. Not a county like
you would anticipate. And it's full services. In Strathcona county they use priority
based budgeting to actually lower taxes to their citizens, while increasing service
levels. So, how do you do that? The only possible way you can do that is if you
prioritize -- you find out services that you're going to do less of , actually, and you
migrate the resources to the higher priority programs, thereby increasing service
levels and minimizing the tax burden overall. It's a phenomenal story. We hardly
hear stories like that, but that's their objective. That how to use priority based
budgeting. Kalamazoo, Michigan. They did it entirely differently. What's
interesting about Kalamazoo -- the city received a philanthropic donation of about
70 million dollars to establish a foundation for excellence , whose sole mandate
was two fold. Number one, stabilize the city's budget. Number two, end
generational poverty. They laughed and say they don't know which one's harder,
but at the same time they use priority based budgeting as the lens through which
they evaluate every new project that comes to them. So, in priority based
budgeting you establish criteria and you score every program and every project
against this criteria to approve funding. So, they are using this lines of priority
based budgeting to scrutinize the 70 million dollar donation . In addition in
Kalamazoo they use PBB for all city services. But my point here is that you can
choose to use this f or specific initiatives, for capital projects and for overall city-
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wide services across the organization. Two m ore examples. Douglas county,
Nevada. Their realization as a growing community was that their infrastructure
was underfunded. They used priority based budgeting to reallocate resources to
pay the way, so to speak, to -- to address their growing community and build out
roads. Final example, Boulder, Colorado, is now 70 years into the process. So,
you continue to do this year after year and what you're seeing on the screen --
those quartiles, I will explain here momentarily in the process, but every program
that you offer, every program and service, gets scored against the results that
you're trying to accomplish. Quartile one programs are your most relevant
programs overall. They are your highest priority. Quartile two programs are also
very relevant, just not as relevant as quartile one. Quartile three and quartile four
overall have less to do with achieving your results. So, it's definitely a relative
prioritization of every service that you provide and what you're looking at in that
picture is a time lapse. In the light blue that was Boulder's starting place. After
they finished their project in the first year they could see where they were
spending their money at the quartile level and the green indicate s over seven
years where they have increased funding. So, you can see they have
substantially increased resource allocation to their highest priority programs that
have the highest degree of impact on their results, at the expenses, as you see
there in quartile four, they have moved about 1.7 million dollars out of quartile
four programs that have less to do with achieving results. So, it's extraordinary in
Boulder. Imagine taking 1.7 million from your own resources, getting it out of
services that have less to do with what you want it to do, and moving those
people and those dollars towards the programs that really have a tremendous
impact. So, that's the mark of progress overall and I just wanted to start there, so
you have a general sense, case study wise, of what you're getting yourself into
as you consider how priority based budgeting actually works. Quickly I want to
spend a little bit of time talking about the mechanics of the process, how it works,
the process overall, because it's pretty straightforward. First and foremost we
want to have an understanding of what we call results. Results are your
fundamental reason for being a service provider. Why do you collect a single tax
dollar in this community. Oftentimes when we would start a project and we would
address council, we would say if you closed city hall tomorrow would anybody
notices that you're gone and usually at some point, yes, we have smiles and
someone says yeah, of course, somebody would notice that we are gone. We
say great, that's an awesome starting place. Why? What are the y missing from
you? Why are you relevant whatsoever as a service provider in this community.
That's what we mean by results. We are getting away from just typical strategic
planning, those areas that need attention or improvement, and talking about
fundamentally why you're here, because that becomes the criteria against which
you evaluate every dollar that you spend. We are going to talk about the
programs and services that you offer, so we turn the direction inward towards the
organization to find out what is it that you do and what do you offer , and we are
not just talking about your organizational chart. It's beyond the department level.
I will show you some examples to get down to every program and service that
you provide in this organization. That becomes pretty fascinating. Step three is
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really simple. Again you take the programs that you provide and you score them
or you evaluate them relative to the results you are trying to achieve and, then,
we bring in the resource allocation connection , which is your budget. So, in
priority based budgeting we are trying to answer three fundamental questions --
reading backwards from right to left -- why are we in business. What do we do.
And how much does it cost for -- in PBB terms what are the programs and
services that we offer, how do our costs connect to those programs and how do
those programs connect to results. I will just walk you through a few examples.
As we talk about the program inventory, which is just the list of services that you
provide and the cost of providing those services , this alone tends to be kind of a
tremendous breakthrough in your process overall. So, short of doing all of the
program scoring that we will get into, imagine knowing every service that you
provide and how much those services cost. So, the Government Finance
Officers Association has declared this particular step a best practice in and of
itself. It's all program budgeting. And the reason that it's a best practice is
because with this dataset you are able to start to answer some of those
questions that you see on the right-hand side of the slide. How many times have
you wondered are we competitive, are we cost-effective compared to another
service provider, be it the private sector or the public sector. We can't answer
that question unless we know what we do and how much it costs. Again, it's
tough to glean that information from a line item budget . When we talked about a
trade-off decision -- so, partnership opportunities or we are talking about rates or
fee increases, how can we measure the cost of providing every service relative to
the fees that are coming in for those services when you charge a fee. This gives
you, essentially, a rate study at a high level for every program and service that
you offer across the organization. So, this particular step is so vital, it's one of
the very first things that we do, but you have an interim deliverable as you're
starting to make progress overall in your project. But what is a program? This
slide is just to give you a sense for what I'm talking about , to get a little bit more
descriptive. If you imagine a finance department and a finance department that
might have two divisions that we are taking a look at, an accounting division and
an administration division, these are examples of things that we would consider a
program. So, this is how detailed we are actually getting. You offer perhaps an
accounts payable program. You do accounts receivable and collections. You
might have payroll processing. Hopefully you have a payroll processing
program. You have a budgeting program. You do debt management, capital
funding, information desk. You might have a pension administration. This is how
detailed we are getting down to at a program level. When we first began our
work back in 2008, this was a process that was -- that used to be fairly
painstaking. It was abstract. It was conceptual. We knew we wanted to get to a
level that was beyond the departmental understanding of the organization, but it
took a lot of work to interview staff to say what is it that you provide to try to get a
good inventory of programs. A hundred and fifty communities later we have
actually seen many police departments, we have seen IT departments, we have
seen fleet departments, we have seen water utilities, we have seen wastewater
utilities and so we built a robust database of programs that cities provide and that
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counties provide overall and why I'm mentioning this is because it provides a leg
up to your organization. Being -- coming from the staff side of things and having
developed this process, I'm sure one of the concerns that you might have is how
much work is this for the organization to take on. Back in 2008 it was a
tremendous amount of work. It was a costly process. We are happy to say we
have over 50,000 programs in the database. Now, this is not to say that you're
done with your work on day one. If you have heard of something more along the
lines of the 80-20 rule, we help your departments by saying, sure, all the
programs we have seen that come from a community development department,
do you have programs that look something like this and 80 percent of the
programs will probably align, but 20 percent won't and so that will be the work.
We always find unique programs in every community that we work in. That's part
of what makes your community unique. In Pacifica, California, we were just there
and they identified beached whale removal as one of the most unique programs
that we have come across. Nobody else had that. We didn't have it in the
database. In Beaumont, Alberta, just outside of the Edmonton area, they have
Taco Tuesdays and the Summer Sizzler. Nobody else offers those programs as
well. But it becomes really fascinating and you can imagine the implications not
only for matching up your programs, but think about this, for every program that
you're thinking of starting that you go to an NLC conference or you talk to your
colleagues and you're thinking about beginning a program, you can tap the
database to see who else is providing this program , how much does it cost, what
short of results is it achieving? So, the power of all of the communities who have
gone through this before you is also at your disposal. For the program inventory
we do run through a costing step to line up your line item budget, there is a cost
allocation process to develop the cost and associate those with programs as
well. We will run the costing step around your ongoing programs and services ,
but you can also do priority based budgeting for your capital projects. The most
important point here is that we keep your ongoing costs distinct from more one -
time costs. So, a capital project might be a choice that you have to fund
something on a one-time basis, so we are trying to align and identify your
ongoing costs and associate those with the ongoing programs and identify your
one-time costs and also run those through the model. It's a choice that you have
overall in the implementation. Let's talk about results for a moment. So, we have
program inventory and program cost. We take a step all the way back and we
say, again, why are we here, why are we in business whatsoever and what I'm
demonstrating here -- these are typical of the types of results that we have come
across when we ask the question -- communities often site we are in business to
have a role in someone -- perhaps an economic vitality or to produce a safe
community or to achieve sustainable and maintain development as you grow .
Effect of transportation. The health and wellbeing of your citizens. Culture and
recreation. Quality neighborhoods. Livable and inclusive communities. And
more and more we are seeing smart cities emergence as a result that
government site is why they offer programs and services . We call these types of
results community-oriented, because they help address the question why you
provide services directly to your community. As distinct from what you see on
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the right-hand side, concepts like financial stewardship, producing a high-quality
workforce or maintaining regulatory compliance, these are more internal results
and we call them the results of governance. What's the important point I'm trying
to make here is that in your process we are going to take community-oriented
programs and they get evaluated against community oriented results, the
reasons why you offer them, and internal governance programs -- it sounds like
they are off the hook, but they get evaluated specifically to the reasons that make
them relevant. So, you don't take payroll processing and evaluated it against a
community-oriented result, like a safe community, because the case is indirect.
You say, well, if the police officers get paid on time perhaps they are doing a
better job and it makes the community safer, therefore, payroll processing makes
it safer, that's a tough case to make. So, we keep them distinct and, then, they
come together at the end. As we get into -- this is a busy slide. As we get into
result definitions, the point I'm trying to make here is across the top those being
examples of results, we are trying to get specific as to how would you measure
that these results are actually being achieved . How do you know? What makes
your community safe? So, if you just took, for example, producing a safe and
secure community, we are talking about responding to emergency situations,
enforcing the law, reducing crime, protecting property, ensuring that your air is
clean and your drinking water is clean, protecting the environment and making
for safe travel. What I'm getting at here -- we are going to work with you to
identify all the indicators of success for your community, so these won't be yours,
to help you understand how your results are actually accomplished. So, it's
taking some of the subjectivity out of the result statements , because if you just
ask anybody what is a safe community about, their answers could -- could range
-- depending on their perspective. So, t rying to get really specific and the whole
point is that we are going to develop a cause and effect diagram, a theory around
how you believe a safe community is achieved, how you believe economic vitality
is accomplished in Meridian and this becomes the core criteria against which you
score your programs. So, if I'm going to say that my program achieves a safe
community, the only way I make that case is by using these specific definitions
and proving that my program actually is a cause to the effect of producing a safe
community overall. Again, the power of the databases is to bring to you how
other communities have defined these results as well. So, part of our struggle is
we work with the councils -- our own council in the past. If you take a result like
economic vitality and you say how do we achieve that , what are all the factors
that lead to it, how are other communities measuring if they are creating a
healthy, successful local economy, is it just job creation, is it tourism? How is
everybody measuring this particular result. So, we keep getting better at bringing
to bear all the various matrix that communities use and we are happy to provide
those to you in the project overall. So, after results are created and ultimately
defined, there is a scoring process. The departments score their own programs
first. It is a self-assessment. So, every department with their own program
inventory goes through to the scoring process and it becomes really interesting,
because departments have great cases to make about the programs that they
offer that if they just left it up to the Center for Priority Based Budgeting we might
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miss, but the departments, being subject matter experts, it's totally valid for them
to go through and -- and score their programs and make their case. But the
departmental self-assessment is followed up by a peer review step where we
treat teens around each of your result areas and there might be a safe city team,
a healthy economy team, their cross-departmental, sometimes council members
have participated, sometimes citizens have participated. These, again, are
options in your process, citizen engagement being a major one . But in peer
review that's the opportunity to ask questions of the department and really come
to better understand the case that they are trying to make that their programs
impact results. Ultimately coming out of the peer-review process, we run the
scores from a departmental perspective we run the scores from a peer-review
prospective and we generate a final understanding. We are essentially trying to
come to the truth as all of the bubbles blow up on the map here, we come to final
scores. I want to show you an example of a scorecard and it helps me make one
more point. This is an example of a community-oriented department in
Bainbridge Island, Washington, and as you see on the scorecard over on the
right-hand side there is something called community results, it's what we talked
about, things like safe city, vibrant economy, reliable infrastructure, those are the
primary criteria against which programs are scored, but they are not the only
criteria. As you look more towards the left of the scorecard you see
characteristics of programs that we called basic program attributes, the degree to
which a program is mandated, the degree to which your citizens are reliant upon
you as a service provider. Cost recovery for a program. Portion of the
community served. Every program is scored against all of the basic program
attributes, in addition to the scores. The reason why we did that -- imagine a
program that has nothing to do with achieving results , but you're mandated to do
it. We want to take that into consideration. Or what about programs, again, that
have nothing to do with achieving results, but your users are willing to pay a fee
to use the particular program. So, cost recovery. You end up with all of this
information about every single program. The degree to which it's mandated, the
degree to which it covers its own costs. The degree to which you are the sole
service provider versus programs where there are plenty of other potential
partners and so on and so forth and it's the cumulative impact of a program on all
of your attributes, as well as the results that make it either highly relevant or less
relevant overall, just as you see here on the screen, every program ends up with
a final score of one hundred -- would be a perfect score, so we normalize all the
scores overall. We have never seen a program that scores a hundred. If you
have a program like that it's a good indicator that your peer review process
probably failed, but we will be able to help you out with that. But as you can see
here there is a host of programs that score really highly and it's just like grading a
set of test scores on a curve, it would become your quartile one programs that
you are most relevant programs specific to your own criteria, as differentiated
from quartile two programs, which are highly relevant, just not as relevant as
quartile one, as differentiated from quartile three and ultimately quartile four
programs where as you can see just in this community's example, it's not as if
quartile four programs scored zero, that they are totally irrelevant, they are just
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less relevant to everything else that you do and it's at this moment whereby
attaching the program cost you can begin to see , just like we did with Boulder in
that earlier graphic, how much are you spending on quartile one versus quartile
two, versus three and four. And your initial year at this is more of a report card.
It's how well are you aligned with the results that you're trying to achieve and
every subsequent year talk about bringing meeting into your budget process is to
make progress from your starting place , to say how are we going to mine our
quartile four, our quartile three to look for opportunities to enhance services that
are of a higher priority. So, I wanted to actually take a step out of the slides and
show you a live example here. Let's see. I'm going to -- if I remember what
C.Jay taught me and we will go the -- these are the PBB communities that we
can take a look at and I'm going to look at -- let's see here. If I can -- go to South
Jordan, Utah. Not too far. And they are working on 2018 right now. So, go back
to their 2017 model and we will get to the quartiles here in just a moment. But
the first thing that I want to show you from South Jordan -- remember we talked
about the difference between community-oriented and governance programs and
so one of the first things we are able to see is your percentage of spending on
programs that are offered directly to citizens, those are your community-oriented
programs overall versus those programs that are internal for governance. And
this becomes a really interesting matrix, especially compared to other priority
based budgeting communities. As you can see here in South Jordan, 13 percent
of their programs are -- and their funding overall goes to their internal support.
Eighty-seven percent go to community-oriented programs overall. In our early
days we wondered, well, how can we drive the cost of governance to as low as
we can possibly go and we went to Humboldt, Saskatchewan, where they were
at nine percent for governance and we said you are the most lean organization
we have ever seen. How do you get by with nine percent governance? And they
said we will tell you how we get by. Our fleet is not being replaced regularly. Our
IT department is falling apart. Our facilities are a mess. So, there is a point of
limiting returns where governance becomes too small. But this becomes really
fascinating to see what is the difference between lean and underfunded overall.
But you have a tremendous opportunity to gain that prospective. We talked
about the overall degree of spending towards your results and , again, apart from
the quartiles overall, this becomes really interesting for a council. Remember my
story in the beginning, part of the reason that we developed this line of work was
because we were having a difficult time explaining to our elected officials how
your resources are aligning with the actual results you're trying to impact and so
here in South Jordan we have an opportunity to see what are the programs that
are achieving a safe community and how much are we spending on those . In
South Jordan, which is very interesting -- they are in the Salt Lake City area.
Sorry. They are in Utah if you're not familiar. And I picked them, because I
thought they might be somewhat familiar to what you're going through. A quickly
growing community, but nothing like what you're going through, actually. But
they talked about the degree to which economic development is really important
and when they got to this point they saw that it was their lowest ranking result
area in terms of the degree of spending that goes into that result. So, as elected
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officials what a great starting place to be able to see this information. Say if we
are really behind economic development and that's what we are trying to do, how
does this match up with what we know? It could very well be the case in South
Jordan that it doesn't cost a lot to achieve the result overall, whereas achieving a
safe community is a much more costly endeavor, but it begs the question is this
appropriate from a policymakers perspective and this is what -- yeah, you can
begin to dive into. We can see for any particular result, if we did want to dive into
economic development, what are the departments who are contributing to that
result and as we come all the way down we can actually get a sense for the
particular programs overall is this recruitment, business expansion, business
retention, the degree to which we are funding those programs and a program
level is there every specific program in the FTE associated with those programs,
but the final thing that I want to demonstrate for you -- and, then, we can get into
some discussion -- is that quartile spending array. This is South Jordan and we
can drill into this at the accounting fun d level, we can say -- if we were
specifically interested in how we are doing in the General Fund and we want to
balance the General Fund, we can just look at that particular fund or any of our
other accounting funds overall. Ultimately this becomes a primary utility for the
departments themselves. So, in our experience we wanted to change the
discussion between departments and elected officials , so if I'm a department
head and I want new staff , it's not simply a request for -- I want two new FTEs,
but, instead, the question becomes I want two FTEs for a particular program or
several programs that I'm offering. The programs are quartile one or quartile two
programs that are really highly aligned with your results, that's why I want the
staff there and the discussion flows from there. The opportunity becomes, well,
from your department spending array do you have opportunities, perhaps, to take
current staff who are currently serving lower priority programs, but are talented,
and move them to fit the need that you are trying to achieve. Is this a program
that is new, shall we run it through the scoring process. Is this a current program
that you're looking to enhance the services overall. Ultimately you're able to, as
well, take a look at the degree to which programs are funded by general
government tax, but taking those out of the equation we are able to see the
degree to which programs are funded by program specific revenue and this
becomes really interesting as well. So, notice in South Jordan the -- when I
clicked on program funded, these are fees for services, charges for services,
grant dollars that are coming into the community and they are most highly
aligned, as you see here -- not all the way, but most highly aligned with quartile
three and quartile four programs and that -- that tends to be a good thing. What's
happening here is that these are programs that are less aligned with the results.
It doesn't mean that the government has to cut them tomorrow, it doesn't mean
every quartile three or quartile four program that you have to stop providing the
service, but it points you in the direction to say if we are going to continue to offer
this service is there an opportunity that citizens might pay for it. One of our first
examples of this was in Boulder, Colorado, and one of the lowest ranking
programs was a city run yoga program. If you are familiar -- has anybody been
to Boulder, Colorado, before? All right. A couple. Boulder, Colorado, is a very
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interesting place in the world and back in the '70s at some point it started a city-
run yoga program. It's not uncommon today. Back then it was. Yoga fell to
quartile four and among the council members it was a top outcome. One of the
council members said I don't understand how this could possibly be. People love
our yoga program. And we said, well, let's dive into the scores, which we can do
for any of these. You can drill deeply down to the program level and to the
scores and they said is yoga mandated. No. Is it improving the safety of our
community? Has less to do with that. Is it improving our transportation system.
No. Is it improving our utilities and so on. They could see why it scored in
quartile four. But the next question became -- but, wait a second, people love
this program. Why do you think they loved it? It was free. And so the tool points
you have to those opportunities to say it's not that it's bad to provide yoga,
people did love it, but it was a totally subsidized program in quartile four and the
organization could ask the users are you willing to pay a fee commensurate with
what is charged in the private sector. First due diligence they did was to check to
see if this is serving perhaps underprivileged residents in their community. It
wasn't. So, the next level of questions was would you be willing to pay a fee on
par with what the private sector charges. This led to a public-private partnership
in the city of Boulder. The users said, no, we wouldn't be willing to pay a fee,
that's why we come to the city's yoga programs, because nothing costs us what it
costs elsewhere. There was that conversation. That's the point I'm trying to get
to. Last thing I want to show you -- just some really interesting programs here.
We talked about Washington County earlier, the public-private partnerships, and
the way we get there is by filtering on your data -- and it -- if I could just do an
example or two -- I will keep it short. But you take a category like the degree of
mandate and in our experience every time a program is deemed mandated --
highly mandated, it was an ending to a conversation. What I didn't explain to you
is that for all of these categories there is a scoring scale. It's pretty simple. And
the degree of mandate category of four means that you're required to do
something by the federal government or by the state government. It's the highest
level of mandate possible. A three is something that might be in your city charter
or incorporation documents, that's -- that's a strong reason why you're providing
is it's in your charter, but that's different from a federal mandate overall. At two in
mandate might be policy, an ordinance, something that you have adopted or a
prior council has adopted. That's like a mandate o verall, trying to follow your own
policy. A one is an industry standard. You pave roads in a certain way, because
the American Society of Civil Engineers said it's a great way to do asset
management. A zero is no mandate whatsoever. So, I chose a mandate equals
four and if you look here in South Jordan, what's very intriguing is how in the
world do we get quartile three programs that we are mandated to do. In our
curiosity we said what about programs that have everything to do with achieving
results and they are mandated, those are quartile one and quartile two programs,
but programs that are highly mandated, but don't achieve results to a high
degree, that's how you end up in quartile three or quartile four. This begs the
question what does the mandate stipulate. Yes, we are mandated to do this
program, but we sure wish that we weren't. Is it possible that we have a choice
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over the level of service that we are providing in order to meet the minimum
requirements of the mandate. Again, just for these quartile three or quartile four
programs overall. And what I'm doing for you is showing you an example of what
we call policy questions and these become filters and the tool for the
departments to use and the example that I was just demonstrating, policy
question number one, what is it about these programs that are highly mandated,
but low on the relevance scale, is it possible that we are overproviding for these
particular programs. For mandate equals two, low on the relevance scale, I
filtered down -- these are not federally mandated or mandated by the state
government, these are your own policies of the past that are requiring you to
provide this particular program. So, what the tool is asking departments here is
-- is it possible that our own policies are hamstringing us, forcing us to provide a
program that we otherwise wouldn't, if we can just revise our policy. That's what
we are pointing to here. Policy question number three -- and these are my last
examples. Very interesting. This is on the upper end of the spectrum. Public --
public-partnership opportunities where there is a shared service opportunity for
the city -- these are on the higher end of the relevance scale. So, we are not
only looking at quartile three and quartile four, we are also looking at these
programs you definitely want to be providing in the business of providing them,
but turns out there is somebody else in the public sector who also offers
something similar, is there a chance to form a shared service. So, this is
Washington county's consolidated health department overall. Policy question
number four is about public-private partnerships. This goes back to the lower
end of the spectrum and says there is another private sector entity who provides
something similar. It's low priority to us what might that partnership look and,
then, ultimately policy question number five, we are saying mandate is low, it's
zero to one mandate. Nobody's requiring us to provide this program. Reliance is
low. There appear to be other service providers and relevance is low, is there a
chance that we could take the people who provide these programs and think
about doing something even more valuable with their time , with their resources,
and that's what the tools allow you to begin to do. So, it's been a long
presentation. Todd, I'm going to stop here. Is it appropriate to take some
questions and some impressions and, Mayor, to turn it back to you.
De Weerd: Okay. Thank you, Chris. Council, questions?
Bird: I have none.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Mr. Fabian, thank you for a very informative -- and I appreciate the
interactive portion, so we have an opportunity to see how the tool functions. Talk
to me a little bit about the peer review. Who -- who makes up that group and
who selects those people and how are they qualified to be peer members?
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Fabian: This is cool. So, peer review -- bring it back to the step here. In our
experience -- and you do have some flexibility here . The best peer review teams
that we have seen -- again, they are made up around each result area. So, if all
of us in the room were on the safe city team, we would come from different
departments, so it's -- it's across the organization, it's not that one department
turns over their scores to another department and, hopefully, they are friends or
they have mercy on each other. The idea is that we all come to the table -- we
are all participating in this process equally and we have the chance to ask
questions about those programs that we reviewing. We tend to encourage the
organization to bring people to this discussion who are not the su bject matter
experts. So, if we are on the safe city team you might come from IT, I might
come from risk management, we are the least likelihood of reviewing our own
programs, because that would defeat the approach for quality control and in the
early days we wondered is this going to work, because if people don't know much
about the programs that they reviewing, how are they going to participate
effectively and what we have actually found is that the more naive they are the
better questions that they ask, because they have no idea why the program is
scored the way that the department did. One of our first examples -- I won't
make this a long story. I promise. But you have seen cameras -- photo radar on
the top of traffic signals that take pictures of cars as they speed through them
and a police department scored their program a four, before the highest degree
possible for safe community for photo radar and the peer view team said it
makes sense, I mean it seems like it should work, but do we have any data on
the subject and that pushes the conversation just to say, well, I don't know, is it
decreasing traffic fatalities or accidents and if you are interested in this topic
there is a huge national debate about the degree to which photo radar is actually
proving successful in various communities. That's what happens in peer review.
Now, the best part is -- two fold. Sorry. One, if your organization is interested in
performance measures and actually tracking data, this is a great area to start.
So, in our experience most organizations it's -- it can be a hodgepodge. Some
departments have done a lot of work in performance measures, others are just
starting. Totally okay. This encourages what types of measures that you're
going to start to collect in the future, so it gets you started on the right path. The
second thing, as I say, was simply remember that we run this -- I'm not sure if I
explained this very well. We run the scores from a peer review perspective and a
department only perspective and we compare the two, it's not that peer review is
right or the department's right, we, then, chase down where there are
discrepancies to say what -- what can we learn and what is the truth about photo
radar or any particular program through the reconciliation.
Cavener: Madam Mayor, follow up?
De Weerd: Uh-huh.
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Cavener: Is there an opportunity in this process for public input and at what level
does the mayor or the city council get involved?
Fabian: Very good. I did not cover that in great detail. I will start the answer to
this question by saying some communities began on their own. They began as a
city and don't begin their work by inviting the public in and others start with public
engagement. So, you have an option either way. The best areas that we have
citizen engagement take place tend to be around these results and result
definitions. I will show you any of the tools for that area, but there are -- it's a
pretty straightforward surveying mechanisms and live opportunity to bring
citizens into the very creation results, as well as result definitions. In the
definition phase citizens can actually weigh in on results to say in Meridian
maybe infrastructure and safety -- I've only been here for the day today and
everybody talks about how wonderful and safe of a community this is. Economic
vitality. I heard about The Village. Traffic is -- continues to be an interesting
issue. I have got a sense for results and my small rise -- these are great areas
for every citizen to participate in, is always my test. Citizens have a hard time
answering questions sometimes about program inventories, which programs are
the most important, because they don't experience everything that you offer . So,
they have an arrow thin slice about their experience overall. But asking citizens
about results that are important and the ways they define results, almost every
citizen can participate very effectively, so they can have their fingerprints on this.
The last thing I will say is that you do have an option to weight the results overall,
that comes in consideration of scoring, so our safety is -- is really a hot button
issue citizens. Declared to be the most relevant result that they are trying to
achieve and we can get relative differentiation on weighting factors, taking into
consideration the scoring.
Cavener: I don't want to take up all the time. I don't know if anyone else has -- I
have additional questions, but I don't want to step on anybody's toes, if there is
anyone else that --
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I just have a follow up to something you just said. So, I will just have you
expand on that. You mentioned that you had a -- I lost my word -- survey tool.
Fabian: Uh-huh.
Milam: Can you elaborate a little bit on that and is that -- that's part of the
program and is that easy to use and -- we are getting ready to do a community
survey and so it had to be redundant or not ask the right questions as well.
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Fabian: Thank you for the question. The survey tool that we use comes with
your total package and typically we roll out simple things like Survey Monkey that
we can incorporate into a website. So, our whole objective is helping every
community implement priority based budgeting. So, our fundamental role is to
keep costs low as well. But if you are already underway with a citizen surve y --
we have already done one. We partnered pretty well and pretty frequently with
other community survey firms, just to see -- is there any data that we can glean
from what you have already done. So, we try to leverage any data that you have
already. If you're about to roll out, there is a chance that we have an opportunity
to intersect or talk to your other consultants or if it's an internal team just to say
here is the kind of data we are looking for, if we can help you add a couple of
questions to your survey we are happy to partner.
Cavener: Madam Mayor?
Palmer: Mr. Cavener.
Cavener: Mr. Fabian, I think you did an exceptional job of kind of highlighting
some municipalities around north America that implemented this. Can you
maybe just walk us through what some not typical results are? I mean I
recognize that the snapshots are great examples of when this process has been
used exceptionally, but what's a random use of somewhere in the country, what
is their results that they see at the end of this?
Fabian: Great question. Yeah. I like to focus on those stories that are inspiring,
because that encourages everybody to go in that direction. Every organization
at the end of your first year, one hundred percent of the first e piphany is -- you
know, waiting for that moment to see their quartile spending and see where they
are in terms of alignment; right? The moment of truth. And some communities
are more aligned than others. We have not seen a community where it's like all
quartile four where you look at the spending array, you go, oh, no, we have been
spending upside down all these years or -- that's a good sign. I mean it begins to
prove that it's -- that you have been prioritizing as best you can, but we have also
never come across a community where everything is in quartile one and quartile
two. So, what's very typical is be prepared for the very first experience to see,
wow, here is how well we are aligned. It begs the question as well: Have we
identified all the results and have we defined them properly, because the quartile
system is a direct outcome of did you get the results right and so what always
happens as well is you will see a quartile four program that -- that jumps out at
you and jumps out at you because in your heart you say I know this program is
important, how did it score so low and the only possible answer to that is we
missed the scoring criteria or there is another reason why we offer it or if it is
correct and you realize like Boulder's yoga program that, oh, wow, it doesn't
achieve results -- the reason that people liked it for so long is because we
subsidize it -- ah-ha -- there are ah-ha moments like that all the time. So, those
are really typical initial experiences in the process overall and, then, where it
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goes next from there, as I was going to mention, some communities don't have a
need to reduce the budget and I was just in Edmonton and we had a practitioners
forum, so several communities from all across Canada were -- were talking about
their stories and especially for those that don't have a budget to cut, they talked
about it is really pushing us to say are we okay with the status quo. It really
makes you look at our own spending array and go we have all these
opportunities, are we prepared to help -- to help change, to help move it. I love
that as well, because that's the whole reason that you do priority based
budgeting. You don't do priority based budgeting to maintain the status quo, you
do priority based budgeting because you want to see where you are and see
where your opportunities are to change. Those are just -- short of Boulder
migrating 1.7 million over seven years, which is a great story, these are just the
qualitative first experiences that -- that are typical.
Cavener: Madam Mayor?
De Weerd: Uh-huh.
Cavener: Talk to me a little bit about staffing. Do municipalities that implement
priority based budging, do they, then, in turn, create a position to manage the
program? Is it managed as, again, our best practices -- is it a person? Is it held
within the department?
Fabian: I have lost my PowerPoint, which is no problem. I can keep talking. I
was going to move to a slide where I have this great graphic, but -- we -- we work
with organizations that are -- thank you very much. Some are really large and
some are not and what I was going to try to get to here -- sorry. No problem.
Actually, I heard about this. I'm prepared. All right. I'm going to roll with this.
Staffing -- when we started this process we were in a county government and
there were two staff internally that ran the whole thing for an organization of
3,000 employees. We worked with organizations like Monroe, Wisconsin, where
the town administrator is the implementer -- he was the person responsible for
janitorial duties as well. But they are also doing priority based budgeting. All the
way to a larger organization like Toledo where they have four people -- it's not
their full-time job whatsoever, but they are dedicated to watching how this
unfolds. Our job is we find a super user -- so that we might work with Todd and
the team just to see who can we teach everything to, because what we want to
do as well is make sure that you are fully equipped, you're not relying on us to
handle the process and manage it and move it along and our success rate is that
-- it always comes down to there is going to be one person who is designated to
understand how the tools work. It's not a full-time position. Let me say that as
well. We want to make -- our goal is to continue to make sure that this is easy for
implementation, but think about it for a second, the first year is going to be your
hardest work. You're going through inventory, you're working with the
departments to get costs, you're going through that scoring process and
beginning to analyze. Some organizations push out some of that responsibility in
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future years to other departments, so the departments -- this becomes your
budgeting process, so the departments are talking about do I have any new
programs this year that I'm asking for, how are my sta ff members reallocating
their time, so they become pretty adept at using the tools overall. Ultimately, if
you need help from us we are -- we are here. That's what we do as well. So, we
can continue to help the organization. Our goal is to equip you to be able to do it.
Cavener: One more? Someone else? Madam Mayor? What's the cost? I'm
always curious -- I think it's a robust tool. It seems very user friendly. When you
talk about budget, what's the cost?
Fabian: We are also trying to reallocate our own resources. In the early days it's
a pretty expensive process, so first communities we went through it was closer to
50 or 60 thousand dollars. We are down to a first year implementation for a
community like Meridian's size of about 40,000 and, then, ongoing costs to
maintain the software and our support would be on the order of 20,000. That's
what our initial proposal will look like. What I can say as well is the more users
who get into the tool, the more we are able to continue to decrease those costs.
That's been our track record so far.
De Weerd: Okay. Anything further? Any other questions?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: One quick question for you. You mentioned success rate. Have you
had communities start the process and fail and, if so, what was their hang up to
getting to the goal of seeing success I guess.
Fabian: Happy to say no failures. Nobody has not completed their work. We did
have one community where a county administrator passed away. That was
disruptive in the organization overall. Some communities have taken longer than
others. That might be more along the lines, so Joplin, Missouri, i ntentionally
decided to make it a two year implementation. They were -- they had a whole
host of other issues going on organizationally. We are here to support you for an
implementation process that you can get done in as soon as four months.
Cincinnati got it done in three. That was an immense organization in a short
amount of time. We move as fast as you want to move. But in Joplin's case they
said we don't want to move fast, we want to take this really slow, nice and easy,
and it's taken two years. I wouldn't consider that a failure necessarily. I'm just
trying to describe that it's a longer implementation process and that's okay. But
nobody's given up in the middle of the process. We can definitely talk about
challenging points in the process. Every once in a while we will have a
department that is -- just needs more attention than other departments here and
there. That's okay. That's what we do. We do webinars and we are on the
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phone to help them with program inventory, program cost, program scoring and
basically helping the department see what's in it for them. You know, in order to
get buy in and excitement, enthusiasm about participating in priority based
budgeting, the departments need to see this is going to be a communication tool
for them and sometimes that takes -- that takes more time to continue to just be a
resource to them.
De Weerd: Mr. Borton, did you have a question?
Borton: I have one, Madam Mayor. How does the -- the peer review
composition -- how does it reconcile the -- the weight given to elected officials
input, as opposed to the department participants. It seems like that -- there could
be some great discrepancy and that would have a big impact on the results.
Fabian: So, there is a -- there a departmental self-assessment and, then, there
is a peer review process to take a look at those scores. Some communities have
also invited council into a scoring process. Shawnee, Kansas, did a peer review
specifically with council members, just so that you can also get a sense for how
do you feel about these programs and their impact upon results. So, it absolutely
can be done. Most elected officials in our experience so far have waited to see
that from your perspective you're saying we have established the results, we
have defined the results, so now we are going to allow the organization to go
through and score of the programs and you get all the data back as well, so that
you're able to weigh in and look at some of these programs and it's absolutely a
component of the process that if you wanted to flag a program to say -- if you
were in Boulder and you said, yeah, yoga doesn't improve the safety, but it
improves the health and well-being of our citizens, I want to score this program
higher, I think it could score higher, was that taken into consideration in peer
review and how so. Great opportunities to participate and ask questions.
Borton: Madam Mayor? One follow up. So, for example, if -- if we go through
this system and I'm of the mindset that public safety is paramount, second to
none, and Councilman Palmer says you're flat wrong, it's parks and open space,
above and beyond anything else, that might conflict with what the staff might rate
in their own scoring system. So, we get those results back and if -- if the results
for parks and open space are relatively low, quartile three or four, and
Councilman Palmer -- and I'm picking on you because you're right there -- says,
well, I think it's the most important thing we do and that's what I want to fund. Do
you find other challenges where communities have confronted that conflict
between political desire and -- and how its scored by the departments internally?
How does it reconcile?
Fabian: Absolutely. So, what I would say you're describing are the weightings of
results themselves. So, when you say that safe community is second to none --
you said public safety compared to parks and recreation, I know you're talking
about departments, but what we would want to make sure is actually happening
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is that what you're really saying is it's not that the departments are saying it's --
you're saying the achievement of a safe community is second to none, whereas
another council member might believe that parks and recreation opportunities are
second to none. So, I would want to be clear how are you talking about the
results that you're trying to achieve against which public safety departments, like
police and fire, emergency management systems, are likely to score really highly
towards a public safety result, in addition to others. That's like first differentiation
I just wanted to interpret from my own experience. But here is where it gets
interesting. Let's say that you looked at the results, safety, cultural, recreation
opportunities, economy, transportation and to you safety is the absolute most
important thing and to several other council members and the public it's second
or third, but it's not number one, and the economy is higher and infrastructure is
higher or parks and recreation. Let's run the scores using different weighting
factors and do a sensitivity and actually see if it changes anything. There will be
programs that are like right on the border between quartile one and quartile two
that -- that might actually change. So, we do this many times. Basically, just to
ferret out -- you know, is it making a big impact if we wildly change the weighting
factors of those results. What we don't experiences is that a program that is in
quartile one, based on one weighting scenario, now goes to quartile four. So --
so that would be a big problem, right, is that if we do it one way it's really
important to us. If we run the weighting factors a different way we are talking
about getting out of this business. We don't see that. So, that's what's been
really cool is let's do -- I really like your experiment, we will bring back weighting
factors to you and say let's -- let's run it both ways and see if it actually makes a
difference and what programs are actually sensitive. Is that helpful?
Borton: It is.
Fabian: Okay. It would be easier to show you --
Borton: Sure.
Fabian: I'm trying to explain it. Okay.
Borton: Thank you.
De Weerd: That's interesting.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: And question and answer may have been part of all that , but it was kind
of a little over my head, so that I understand, my question I guess -- in your
experience would you recommend that, then, council kind of stays out of the
review and scoring process and, then, has a peer look at the data that's received
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after, instead of being part of influencing our political bias into what would, then,
be the results for us to make decisions on?
Fabian: If we broke down -- let me go back to that process slide. If we said that
overall this is the process -- your primary role is to establish the criteria against
which all programs will be scored. So, results are the purview of elected officials.
This is your role to say why are we here. Why do we exist as a community and
so on. And to get into result definitions and quite possibly the weighting of
results as we talked about here. So, you are setting the criteria. In our
experience it works out really well when the departments are scoring back to
your criteria. All scoring is is communication. I'm telling you I think my program
really influences the achievement of economic vitality and here is how I'm going
to try to prove it. It increases jobs. It brings tourists to our community and so on.
So, it's -- it's good to allow the staff to bring that information back to you, because
it's upon staff, that's their role, to communicate are their programs actually
influencing results. Now, where does council get back involved. Two parts. We
talked about does council have an opportunity to look at peer review scores, to
score programs yourself? Absolutely. You can. In our experience most
councils, as they start to go through this exercise just f rom what we have been
through, get down to about program 15, 16, 17 and go -- I want to see how the --
the departments come back to us and I want to see what their scores are. But at
least you have a taste of it. You have a taste of what that scoring process is.
But, absolutely, towards the end now you look at the results and you can clearly
say this doesn't make any sense, this program is sticking out. Here is a quartile
one program that -- that just shocks me. I wouldn't have ever thought that it
would be quartile one and that's where the conversations begin. So, none of it is
formulaic, it's just to say how do you want to talk about these particular programs
from that point forward. The biggest role for council overall becomes after you
get to this -- to the end and departments are -- sorry, if you bear with me for just
a minute as a mention here -- as departments are reporting back their budget
recommendations here, this is where your role shines once again, because
you're saying why would we start a program that's quartile fo ur. That doesn't
appear to have anything to do with our results or great idea, is this a new
program overall or you want additional staffing, this program is fantastic. It's
quartile one, quartile two. It really has everything to do with achieving resul ts. I
want to see what happens with this program. You're the shepherd of alignment
towards results.
De Weerd: Okay. Anything further?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
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March 28, 2017
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Little Roberts: Chris, you mentioned you had anything from four months to two
years. Is there kind of average in there or is it kind of an average for our size
community or our size budget? What kind of leads that?
Fabian: We always say as we get started, like a four to six month window feels
comfortable. That -- that tends to be average. I mentioned Cincinnati in three
months. We were happy, because they had to get it done and they were able to
work their way through it. The obvious issue on the table is departments are
participating and the question becomes -- they have their regular work to do, how
much can they contribute to costing programs, scoring the programs, and so on.
Even in three months they still have to be able to do their other job. So, this is
not day-in, day-out priority based budgeting. If the organization is doing day-in,
day-out priority based budgeting, I don't know how fast we could finish the
project. It would be really quick. But we always say give yourself four to six
months and that is a typical implementation timeline.
De Weerd: Any further questions? Thank you, Chris, so much for joining us and
-- and the informative presentation. I'm sure that Todd will wrap -- or follow up
with you. Todd, any -- any closing remarks from you?
Lavoie: Madam Mayor, Members of the Council, again, I appreciate your time for
allowing us to present to you this topic of priority based budgeting. We planted
the seed last week of the term programs and now you see what the program is
kind of looking at. Again, we are excited about working with you, Council, to get
your feedback, to get you input, so we can work with Chris and we can select --
select a decision and a direction of where we want to go with the city with priority
based budgeting. So, again, Chris, we appreciate your time tonight.
Fabian: Thank you.
Lavoie: And, Council and Mayor, appreciate you guys allowing us to present this
topic to you tonight.
De Weerd: Thank you. Jaycee, do you have anything? Okay. Well, we know
you've already seen this presentation or -- okay. Well, thank you so much.
Fabian: Thank you, everybody. Very much appreciate your time.
C. Finance: FY2018 Budget Roadshow Wrap-up
De Weerd: Save travels. Item 9-C is also under our Finance Department and
so --
Lavoie: Members of the Council -- I will greet the Mayor later. Again, appreciate
you allowing us to present to you the wrap -up of the fiscal year 2018 budget
roadshow. Tonight we are going to discuss what we presented to you this
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month. We have had three previous roadshows. We are going to review those
items one by one. We are going to present to you for discussion the
compensation proposal. We are going to discuss and ask for direction and
discuss it on the benefits proposal and, then, last we will present and request
discussion and direction on the three percent allowable tax proposal. And the
decisions here and the guidance that we are looking for from you, Council,
tonight will help the Mayor and the departments build a budget proposal that will
be submitted to you at the beginning of June, end of May. So, the guidance is
what we are looking for from you to help the Mayor develop the budget for the
upcoming two months. These three items that we presented to you over the
months -- the last month begin our larger ticket items, so that's why we presented
to you these items in particular, as opposed to the rest of the budget during the
regular budget process. So, again, we have communicated a lot of information to
you over the last month. Also just to let you know the departments are here to
answer any questions from here all the way to the end of July 19th , which is the
-- kind of the end of the budget process. We will always be here to help answer
any questions, because these items, as we discussed, have large impacts to the
budget, that's why we bring those -- these items to you individually. And we
wanted to provide you an opportunity to digest this information over the months
and that's why we are here today to, hopefully, get guidance and discussion
about the information we have provided you over the last 30 days. Again, with
that March 7th we stood up here, presented to you our healthcare discussion.
March 14th was city compensation. Last week we did the three percent
allowable and today, the 28th, again, we are wrapping it all up, so that we can
get guidance and direction, so that the Mayor can work with her departments to
develop a fiscal year 2018 budget proposal. So, with that we are going to get
straight into the first item up for discussion -- up for consideration and looking for
direction from you, Council. As was discussed back on March 7th it's the merit --
the merit proposal. Today we would like to propose to you a consideration of
allowing the Mayor and Finance to put in three percent into the budget proposal
for fiscal year 2018 for the merit only calculations. So, again, we are looking for
guidance, direction, discussion. All decisions that we make are going to be -- we
can adjust them up to July 19th through the budget workshop process. So, what
we are looking for is guidance and direction so the Mayor and the Finance
Department and the directors can develop a budget based on directions from
you, but, please, note we can change the direction during the regular budget
process. So, this is the slide that we presented to you on March 7th regarding
the merit. Three percent is what we are kind of looking at at this proposal of
about 500,000 dollars. At the very bottom it's 46 and some change. Again, this
is the proposal that we are making to Council tonight to see if you accept the
proposal for us to include into the fiscal year 2018 budget draft proposal . So, at
this time we have the subject matter experts here to answer any questions that
have not been answered since March 7th. But, again, we are looking for
guidance and acceptance from Council, so that the Mayor, HR, and Finance can
move forward with development of the fiscal budget. So, again, I stand for any
questions, Madam Mayor.
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De Weerd: Thank you, Todd. Council, questions? Comments?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: This is more of a comment than a question and I know that we wanted to
set these separately. However, they go together and I'm just going to say this.
The merit discussion and the three percent discussion, it should be one
discussion, because we need to make sure that we are getting -- that we are
getting enough money to cover the merit, so if we approve a thr ee percent merit,
then, we are going to need to approve at least a big portion of that three percent
in order to cover it and just like we discussed in the past weeks is the cost of
doing business going up and so it's hard to discuss one without the other, but --
yeah. They are sisters really.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Todd, will you --
De Weerd: Did you turn on your mike?
Cavener: Yeah, it was -- it says unmuted.
De Weerd: You need to at least get close to it.
Cavener: All right. Madam Mayor, Todd, either you or Crystal, can you give us a
quick refresher on what national and statewide data that you claim to have later
this year? I think that's important as a reminder as we evaluate this particular
question.
Ritchie: Madam Mayor, Councilman Cavener, absolutely. Great question. So,
when we look at the national data we look at the Consumer Price Index. For the
local information we look at our neighboring cities and neighboring municipalities
here in the Treasure Valley and, then, we also look at Idaho statewide. We have
expanded this year into looking at regional data that includes Washington, Utah,
Idaho, in addition to the standard information we consistently look at year over
year.
De Weerd: Any other questions?
Little Roberts: Madam Mayor?
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De Weerd: Mrs. Little Roberts.
Little Roberts: Crystal, in doing the exit interviews, do you ever find that salaries
are an issue or primary issue?
Ritchie: On occasion, yes, we have had feedback that it is salary-based. Excuse
me. Sorry. I don't know if I hit a button and the presentation moved or if it did
that on its own. But it has not been something that has been a consistent pattern
of feedback that we have received at the city.
Little Roberts: Thank you.
Ritchie: Uh-huh.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: If we are being cautious in providing feedback or direction, I'd be
happy to provide one person -- one council member's feedback and direction.
Until we have national and local data that is somewhat more in concrete , I
struggle with saying three percent as the recommendation, only to want to run
that back potentially as we get closer to the budget session. So, for placeholding
purposes -- and I think that we would have a much more robust discussion
during our budget hearings, I would recommend a two percent placeholder.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: While we are having this discussion, can we see that slide back? The
numbers there. Thanks.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Crystal, do you have any idea what our average wage is?
Ritchie: I don't have that information with me this evening, Councilman Bird.
Charge,
Bird: But it's between 55 and 60 thousand I --
Ritchie: But I would be happy to get that information back to you.
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Bird: And do you know what the median income is for Meridian?
Ritchie: No. We would have to get it to you. We didn't bring that with us this
evening, but we can certainly get that and provide it to each of you.
Bird: I would appreciate that. Thank you.
Ritchie: Absolutely. You're very welcome.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: And something else that we discussed in years past and I don't
remember the outcome, if it was just that we weren't interested or you were going
to look into it, was also implementing a bonus program for those special areas
that, you know, somebody may have performed or done something on -- a little
bit above and beyond even what may be their merit is, but maybe they did -- they
did something that deserves a little extra something.
Ritchie: So, currently that's not the structure that we are under today, as you
have acknowledged, Council Member Milam. Sorry for that. But that is
something that we are currently gathering information on from local agencies and
statewide agencies to see how they administer a merit pay for performance
program that's different than how we do it today and we are in the process of
collecting that information and will have that for you in the next several months .
Milam: Madam Mayor? And I'm not even saying this necessarily changes -- a
restructure of our entire program, I'm just saying have some funding set aside
that people could be -- in addition where it could be for recognizing those special
circumstances.
Ritchie: We will take a look at that and get back to you.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: It doesn't sound like on that -- do you anticipate having that information
to us, then, before our budget hearings?
Ritchie: We were not anticipating having a recommendation for you on changing
our current philosophy or our current program for FY-18. That's something that
we will be presenting to you in the next several months for consideration during
FY-18 for '19, unless directed otherwise.
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Cavener: Thank you.
Ritchie: Uh-huh.
De Weerd: Crystal, can you also -- I asked you after seeing some of the
compensation information, to look at some of our city employees and one of the
things that our -- our comprehensive salary plan considers is how long should it
take an employee to get from their starting salary to the -- the top and I think it
was 15 years with the three percent across the board each year that it took to get
to the top of the range.
Ritchie: Mayor de Weerd, that's correct. If you use a three percent merit
increase that was flat, with no changes, for an employee who comes in at the
hiring range to consistently progress through to the end of the salary range was
15 years.
De Weerd: And in our Police Department it's seven and a half? Can you tell us
what the STEP -- STEP plan contemplated?
Lavoie: Madam Mayor, Members of the Council, the largest STEP would be
eight years from recruit to the senior police officer level three is -- that just got
implemented this fiscal year, the new ranking of level three. So, it takes a total
of, I believe, eight years if they brought an employee at the entry level position.
De Weerd: Is that apples to apples?
Ritchie: The STEP plan is based on tenure, as they move through the steps.
Our current compensation policy and salary administration guidelines is based on
performance, so you can progress quicker through the salary ranges based on
your performance. The lower you are in the range the greater your increase is to
move you into the market, which is where we consider everyone to be market
competitive and, then, it slows down on the end of the raises. So, STEP is based
on tenure. Our general employee plan is based on performance. As one of the
differentiating factors.
De Weerd: Well -- and the difference between that is around 25 years?
Ritchie: Yes.
De Weerd: Okay.
Ritchie: So, if you have a flat rate of three percent, it's about 15 years. If you
look at the pay for performance program that we have in place today and how we
move through that program today, on a three percent no change, on a merit pool,
based on performance, it would take you 25 years to get from start to finish.
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Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Crystal, it's a three percent merit only?
Ritchie: Uh-huh.
Bird: Every employee gets three percent?
Ritchie: No. That three percent is in a pool that gets --
Bird: I know.
Ritchie: Okay. Based on performance.
Bird: In other words, some can get six and seven and some can get zero.
Ritchie: Not six or seven. I believe the highest would be four to five.
Bird: How much?
Ritchie: Four or five, depending on the -- the spread. I think four is most
common in the merit matrix, as well as zero, depending on performance.
De Weerd: I think what that does is you might have a superior performance, but
if you're in the -- a certain place in the salary range you could get just one
percent.
Ritchie: Yes. That is correct, Madam Mayor.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, I'm still kind of new around here. In the experience of
those in the room when was the last time, if anybody remembers, this ever
happened that a placeholder was set and when the budget was set that number
was reduced?
Ritchie: Yes. Last year.
Palmer: Well, that makes me look dumb.
Ritchie: Not at all. That's why we are here, so you can question us and we can
get an answer for you this evening.
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Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Crystal, do you see more people than in the longevity that may
deserve that four percent that are only getting one percent? Are you seeing
more of them departing to other cities -- areas because we can't hit that -- what
they deserve or capped?
Ritchie: No. The separating employees that we have had, if you look over the
last year, are not employees that are in the superior range or towards the end of
their salary range.
Little Roberts: Okay.
Ritchie: So, that has not been a factor that's being communicated in an exit
interview.
Little Roberts: Thank you.
Ritchie: You're welcome.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: That, Councilman Roberts, we got a 95 percent retainage, I don't think our
wages are too bad.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Can somebody remind me what we did do last year?
Ritchie: Council Member Palmer, we did a two percent merit, one percent
market last year.
Palmer: And what did we do for the placeholder?
Ritchie: Three percent is what we came before you with last year.
Palmer: Okay.
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Ritchie: We said between two and four percent. Had some discussion around
three. And we ended up with two and one.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: I'd like us to go ahead and leave the placeholder at three percent.
Obviously, we can adjust it as we continue on with our discussion.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I tend to agree that the three percent placeholder for the purposes of this
stage and allowing you some direction to build the bloody budget and get this
thing going is helpful, because you have been -- you have been candid each year
knowing that that is a flexible placeholder -- quite frankly could go up, it could go
down, but you got to start with something. The data that Councilman Cavener
was commenting on will be extremely valuable to assist in making that
determination. But for the purpose of a placeholder, I think that's really common,
year over year, at least as a placeholder. Madam Mayor and Councilman Bird
would know best. I think three percent is commonly used, even if it's proved at
less on occasion.
De Weerd: Not always, but --
Bird: Not always.
De Weerd: So, I have heard two, three percent. It is a placeholder. It's not -- it's
certainly just going to be a placeholder just so you can see where we are at in
the budget process once we get into the workshops.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: It may go without saying, but I would prefer two over three.
De Weerd: Okay.
Palmer: Big surprise.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
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Milam: I'm good with the three percent and this way they are -- we are waiting for
the data to fill in the blanks. So, it gives us a starting point.
De Weerd: Okay. So, placeholder three percent.
Ritchie: Three percent. Thank you.
Lavoie: Madam Mayor, Members of the Council, appreciate the guidance on the
three on the merit. We will move forward with that direction. Now we will discuss
the benefits. Again, we presented this topic to you two weeks ago. Again, like
we just did with the merit, we look for guidance, discussion, so that the Mayor
and HR and Finance can develop a proposed budget to that can be changed up
until July 19th. Our proposal tonight is the proposal that we presented to you two
weeks ago of 3.02 percent, again, as a placeholder. Not until we get to the -- we
get the national data that we will use, as Mr. Cavener stated, not to look at the
fine-tuned data, we will be able to propose to you the final number . But at this
moment in time we would like for you to consider the number of 3.02, total
anticipated budget of a little over 6.3 for the City of Meridian's fiscal '18 budget
proposal. Stand for any questions.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So I don't have to do the backward math on that, can you tell me what
that number is? The increase?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: This one doesn't seem to be too discretionary, unless we are going to
delve into a discussion on what portion of benefits are covered by the employer
and the employee, which is a bigger, broader discussion, because that would
have to come into play if we were to say -- that might come into play if we were to
say we'd actually like to reduce it 200,000 over last year. Well, to do that we
would have to make some of the fundamental changes , which we are not -- that's
not on the table right now.
Ritchie: Right.
Borton: Broader discussion maybe for a later date. Is that right?
Ritchie: Council Member Borton, that's -- of course. You guys have the direction
to guide us and if you choose to redu ce the benefit pool we do have a benefits
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committee that meets and we would take that in consideration and pull several
levers that we have and one of those is that lever. So, we won't be able to bring
back a formal recommendation of what the benefit plan -- or the package will
actually look like or the total cost until we receive the renewal rates from Blue
Cross in June.
Borton: Okay.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So, I'm just thrilled with our rating and the small increase that it is this
year compared to the last several years. So, I say put that placeholder in there
and let's move on.
De Weerd: Okay. Any other comments or questions?
Lavoie: Madam Mayor, Members of the Council, again, appreciate the guidance
on the benefits. We will move forward with the value proposed. We will develop
the fiscal '18 budget as said. That gets us to our third item of the roadshow, the
three percent -- or the allowable property tax consideration . I stand here in front
of you proposing a three percent calculation to be considered for fiscal year
2018. You have heard from me on previous presentations, why I believe three
percent is a proper stewardship for the city. That's my opinion. But, again, we
are here for you to discuss and provide us guidance on how the Mayor and the
Finance Department will develop the revenue stream for the fiscal year 2018
budget. So, I stand for any questions and discussion.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, I feel like last year we did right by the citizens by
preparing a plan that -- that did not include a tax increase, so that we were able
to have the facts before us as to what not increasing taxes would look like and
what would be cut out and, then, we were able to decide, knowing all the facts
from there, what needed to be added and, then, fell on a two percent increase
being the appropriate way to accomplish that and so I'd love to see us do that
again, so that we can take it to the citizens and say this -- this is what we came
up with without increasing taxes and, then, make the decision from there as to
what needs to be included, to decide how much to increase.
De Weerd: So, your proposal is what I did last year in bringing up a no -- no
increase budget to you with the tier one, tier two, and tier three options.
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Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: This is a hard one. I have a lot of mixed feelings and emotions and I
know I shouldn't be basing something on feelings and emotions, but a lot of them
will come up during this conversation. One, what I just said earlier, is it -- it goes
strongly along with the cost of doing business and the merit and the cost of the
increase rising and so it's -- I think it's unfair to put the three percent in on that
side and not have a way to -- to compensate for that and the increase in the
insurance. On the other hand, it is nice to start from zero. I think everybody,
then, just has to work a little bit harder. We also get -- regardless of what
number we put in there, the directors are bringing forward what they need and
we try -- we have already all said the most invaluable asset that the city has is
our employees and we have to trust that something that they are bringing to us is
something that is critical to the budget. They are not just bringing us a list of
things that they wish they could have, they are working really hard already within
their departments to cut everything that they don't think is critical already. So, I
think it's just kind of ridiculous to have an increase on one side and not on the
other. So, in my opinion if we are going to have a three percent for merit, then,
we should have a three percent for taxes, because we have to be able to cover it.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Even taking the three percent or whatever we have taken over the years,
our -- our mill levy's went down and, you know, the only increase in -- as far as
the City of Meridian property taxes -- the increase is the value of your property.
Our actual mill levy from '16 to '17 went from a 44 to a 38. That's six points.
Now, if your taxes went up, the value of your property went up, which is money in
your pocket. The problem with not taking this -- you get down -- you don't take
this for three or four years, instead of being ten or 12 percent behind, you're more
like 14 and 15 percent behind on it and once you get the -- the nice thing about
the City of Meridian, we have always been able -- aren't we the lowest tax base
for cities of equal service and size, but we have also been able to always have a
rainy day account, so when things like the snow this winter we didn't have to
worry about where the money was coming from , we had it, and that's -- I hope
you guys will always make sure that we have that rainy day account.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, I just want to make clear that I didn't make any argument
against taking the tax, my argument is to prepare a budget without the three
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percent, so that we can take a look at what is left out when we don't and decide
how much of that needs to be built back in , so that we can more accurately
decide what percentage we need to do, as opposed to just doing the three and,
then, see what gets included, because that's all we can do.
Bird: I don't disagree with your there.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Madam Mayor, I agree, I think that exercise was the right one to go
through and whether you start with a zero and do the tier one, two and three,
which I think highlighted the discussion for those items , some of which got
included back, point them out and speak to whether or not they have an impact
on a particular level of service that we are trying to maintain or enhance or not. I
think that exercise is worthwhile and, quite frankly, whether we build a budget
excluding the three percent and show three tiers of where the 842 would be
allocated if we had it or if you did just the opposite and you built the budget
including the three percent and you still show three tiers of what would be cut if
the three percent or some portion wasn't taken. It's the same exercise either
way. I think it makes sense to do it the way it was done last year. I agree with
Councilman Palmer and it doesn't necessarily mean that it's not being utilized, it
just seems to be the proper way to build a budget.
De Weerd: The difficulty I think in the exercise last year was Meridian historically
has been a pay-as-you-go community and Todd last week showed you some
really good indicators in -- in terms of what -- what are those predictable cost
increases and there are some variables and when you start to not take the full --
fully allowed three, the cumulative impact it has on our ability to continue to -- to
be one of those pay as you go or save before you spend type of -- of
communities and -- and in that exercise it doesn't contemplate that and so we
can be thinking that we have that -- that way of projecting what that impact is
really going to be and -- and all you have and that's what that tool of the
comprehensive financial planning tool allows us, it's a -- it's a tool that kind of
brought you for your information, but it's something that we definitely have to plan
by. We need to see what the -- the impacts of the decisions we make. I can
bring you that, but what I -- what we have not yet been able to figure out is to
show what is that impact going to be on the CIP, on the ability to continue to
maintain our benefits, our salary plans, or commitments to a union contract and --
and those kind of things, I don't know if that fairly represents that and that's the
challenge that I really have been grappling with in trying to say we still haven't
found the right way to reach that and able to communicate it, but I -- we will work
with whatever we need to do. But that's my cautionary is I can bring that to you,
but it's not going to show you what the future implications are going to have and
-- that's what I can't communicate, so --
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Borton: Sure. Madam Mayor, I don't -- I don't disagree with that concern, but
certainly -- at least from my perspective nothing is decided today.
De Weerd: No.
Borton: It's a general direction. Right? And what was really illustrative last time
was that discussion and it really -- it highlighted and it made it easy for us to
articulate to a taxpayer who might question why a decision was made to take two
percent last year, for example, maybe three, is to highlight the discussion and it's
done in a public forum as to what those additional resources are used for and
why and the impact on those resources to the service level we provide an d
answer the question that -- that you're raising, which is valid, what is the -- the
maintenance of our service to the community that's provided by that. Rather than
skip that step, it just seems to be appropriate to go through the exercise and if we
can't articulate it through that public process, then, we will know that maybe it's
not appropriate in that given year to utilize it. But we don't know today. It very
well may be appropriate to take all three percent, but -- I don't disagree.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: I can certainly see how that was valuable to go through the
process and everything. I think it was very helpful on those steps and to analyze
the different tiers, but from talking to the businesses that are looking at moving
here or the businesses that are looking at increasing their numbers here, we
have got a business right now that's moving three-quarters of his team from
Austin, Texas, and I know that they are looking at the long term and expecting
our services and what we provide our citizens to not decline and so I think , like
you mentioned, it's just really important that we keep not just this budget , but how
does it impact the budget down the road in mind as we go through this process.
Palmer: Madam Mayor?
De Weerd: Yes, Mr. Palmer.
Palmer: Madam Mayor. And I think to your point I think they would look closer at
the decision that we make when we are actually setting the budget than the
decision tonight on -- on what budget to prepare. So, I think -- I mean I really
reiterate I think we have the best opportunity to set the budget appropriately
based on knowing where we are at if nothing changes, as opposed to just
assuming we are going to need it. We probably are, but that's a decision, while
it's the same topic, they are two completely separate discussions. One takes
place when we actually get into the details of what's going in it , this one is on
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whether to prepare a budget with or without it and , then, we are poking and
prodding once we have an actual proposal before us.
De Weerd: Well, I appreciate the discussion and certainly when we go out and
do business visits I -- what I hear from our business community is be predictable.
Maintain the levels of service, but be predictable, because it's -- if they know --
and, again, why I like the CFP is it gives a tool that -- that they can better plan on.
They -- they develop a business plan -- a five year business plan and they -- they
build in these kind of assumptions. It's when you throw in new stuff the -- the
new impacts that they can't plan for that they really have difficulty. So, good
discussion. We will -- we will bring you back a budget similar to last year with
one, two and three and -- it will be fun. It will be big. It will be incredible.
Lavoie: Madam Mayor, Members of the Council, again, we appreciate the
guidance on that. We will go ahead and take the three items that we discussed
today, build it into our fiscal year 2018 budget and you will see the budget
proposal to you I believe at the end of May, early June, for your consideration.
So, again, appreciate your time.
D. Council: Discussion about Potential Open Meeting
Forum on 5th Tuesdays
De Weerd: Thank you, Todd. Okay. That was the wrap up of the roadshow.
Item No. 9-D was a discussion on potentially adding a fifth Tuesday for an open
meeting. I believe that you all received a memo from Mr. Nary and kind of saw
some of the potential challenges. I have talked to a number of you in terms of
what -- what is the intended goal to this and you see that Mr. Nary shows what
the potential conflicts to that goal are. We are setting our town hall for April with
the Unplugged open mike type of a forum. It's going to be at Cole Valley School
and, again, show how -- when our office gets phone calls we do offer to our
citizens that you can do the coffee with the Mayor, you can do these town halls.
There are different opportunities to get in front of the Council, but what Council is
-- and what the discussion is is really focused on policy and land use and budget,
like we just did. That operational has a different of flow to answering concerns as
it deals with city business. We -- we do have other opportunities to have those --
those informal, not on the public record, not on an agenda opportunities to have
those conversations and -- and I think that Mr. Nary had also put in there -- there
are other things that we are not doing that can be considered in terms of office
hours or weekends. I have tried Coffee with the Mayor on weekends and I -- I
sat there by myself. So, that's all right, I don't mind sitting in a coffee house
drinking coffee and I'm good company. So, anyway, that's kind of -- I appreciate
Mr. Nary giving you some feedback and would open this to any questions or
comments.
Cavener: Madam Mayor?
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De Weerd: Mr. Cavener.
Cavener: I guess a question first for Mr. Nary. As the memo that was sent to us
was confidential, what are we allowed to talk about in a particular meeting?
Nary: Well, Madam Mayor, I guess I can put on the record at least what was
looked at and what you have noticed to consider. So, the Idaho open meetings
statute is very specific on what business meetings of the Council are supposed to
be. So, I was trying to advise you and again -- and I guess the public in this
instance now, it's much more restrictive than the type of forum you're talking
about of allowing people the sort of free flow of information and -- and probably
the hardest part about it -- and that's what's difficult in trying to answer this
question, both for the public's perspective, as well as the elected officials'
perspective, is the agenda part of it actually is critical. It may seem like it's not
that important to people, but the purpose of the statute is that the public knows
what you're talking about, because the public purpose of the meeting is a
business meeting and the public has a right to know what you're going to talk
about before you talk about it and that's why the agenda is critical . We
sometimes, as an entity, get a little wrapped up in getting all the documents
together to have them available for the public. It's an excellent practice. It's not
required to do, but it is required to tell the public what you intend to talk about
before the meeting. So, this openness it makes it very difficult to know and
anticipate what that is and so what you're left with is having a conversation with
the person that says they want to talk about traffic and you say, okay, general
traffic, specific traffic, thank you, we will put it on the agenda, because, then, we
can notice it and people that would have an interest in that subject matter could ,
then, attend or watch to see what you're talking about . To try to resolve it with
that is lacking the proper agenda notice and , therefore, could arguably be a
violation of the code. That's what we are trying to avoid, because the only way to
cure a violation of the code is do it over when you admitted you did it wrong . No
one likes to do that. That's not a situation any city wants to be or county. It
applies to everybody. So, that's what we have sort of looked at and helping give
you information on what the code requires. You know, one of the suggestions I
had, which -- which you can consider is the -- there is a section of your meeting
that is geared towards future topics, so if that's an area that would allow -- you
would consider letting the public come and , again, very general, no deep dive
discussion on what the issue is, but just a generalized discussion of what it is
and, then, a future agenda that it could be noticed on and, again, some
information needs to be gathered and something else about it and those type of
things. That's probably about as close as you can get to doing what -- what I
think you would like to do without it crossing that line on the agenda, because,
again, what we probably recommend is you have a sign-up sheet and if you sign
up John Smith, I want to talk about schools or traffic or whatever that may be.
Occasionally you may get an operational question like the Mayor was saying.
That's an easy opportunity for the Mayor to say, oh, that's an operational
question, my office or a department will get back with you, we will get more
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information, and we will follow up. It's not really an agenda item to talk about.
But that's the -- that's the concern I have is that the way that the structure is you
can gather -- all of you can gather information in lots of different ways and I made
some suggestions, like the Mayor pointed out, the office hours, you certainly talk
to people at various community activities, Coffee with the Mayor, the town hall
meeting, you all have e-mail, you know, all of those types of things give people
the opportunity to give you information for future meetings. Whenever
information comes to the city, normally it comes through the clerk's office or the
Mayor's office. That will get discussed and determined, okay, is this an
operational item for the Mayor or the department to handle or is this the Council,
one, because it's talking about budget policies and those kinds of things. So,
there is ways to do it, it's just -- it's -- it's the way that the statute has been
created by the legislature and the purpose of public business and their desire for
agenda and notice for people to participate and I know it's clunky, because,
again, the legislature printing up a need statue that governs, the legislature
themselves, all of the meetings. They have added to the governor's committee s
now have to be run by open meeting standards. All of the things that are
required by statute, all things that are created by ordinance, so -- I mean they
had to create one statute to cover a huge spectrum of meetings, so that's why it's
so restrictive. It's wanting to be clear that you can't create your own little world in
the public meeting context. Again you can gather information in lots of different
ways, but that would be my concern is that agenda piece is really critical and
without giving any notice to people you couldn't do very much. So, maybe that
future meeting topics at least is the -- the signal to people that this is not going to
be discussed today, but it will be discussed at a future meeting and that might be
a way to do what you're wanting to do without crossing that line. Is that --
De Weerd: Well -- and in that fashion you have four or at least three meetings a
month you can do that. We have Coffee with the Mayor and it could be coffee
with the electives. I don't care. We do that six -- six times a year and four town
hall meetings. There are a lot of opportunities for our citizens to come and the --
the nice thing about the town hall or the coffees is that we have some of the
directors on hands, so what you can't answer you can connect them with the
director of that department that can give them relevant information , so -- and
that's why we set them up is to have an informal venue that instead of waiting for
them to come to us that we go out in the community and are open to any of the --
the conversations and I can tell you probably the -- the chief had some of the
more interesting ones at our last coffee with citizens that came with concerns and
he was able to -- to listen and address it where he can and follow up where he
couldn't, so --
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
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Milam: As much as I like the idea, after reading the memo and all of the pitfalls
and warnings that came with it and the -- there are a great number of forums for
this type of outreach. I am okay not doing the fifth meetings and maybe there is
another way that -- if somebody can request a future meeting topic or something
for one of our meetings, if it's something that we can actually get on the agenda,
if it's something that we can, you know, therefore, talk about in a council meeting.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Question for Mr. Nary. Mr. Nary, municipalities across the state allow
for public comment -- city of Eagle had a special meeting since we last discussed
this to engage the public to come address the council and the mayor. ACHD
takes public comment at the end of every one of their meetings . Have any of
these municipalities or governing organizations been challenged?
Nary: Madam Mayor, Member of the Council, Council Membe r Cavener, cities
have been challenged and counties have been challenged open meeting
violations. So, it does happen. Does it happen very often? No, it doesn't
happen very often and could you have a meeting where no issues got raised,
absolutely. Probably many. My concern and my caution is you won't know it
until it happens. You're going to have, you know, a situation that I can see very --
very commonly, because you see it in testimony, a person has a concern about
traffic and they are talking about it very generally and about two minutes into it
they are really talking about the project next door that's going to make their lives
miserable and it's on your agenda two weeks from now and all of a sudden in the
middle of them talking someone has to say stop, you're actually talking about
something else, not what you started with and now we have to stop in the middle
of it and now it's a confrontation and you won't know it until it's already happened
and that's the kind of thing that is why I'm concerned a nd, again, there is other
ways to do it, but has it happened very much in other cities? Not very often.
Does it happen? Occasionally. And usually it's over something super contentious
and a hot-button issue for lots of people. But that public record piece when
you're talking about land use is the one that's the biggest concern, because that's
got other interests and liabilities attached to it that the public meeting process
has to be pretty clean and right now as you have all heard in other training and
things like that -- I mean you really understand that ability of to self-censure that
when you go to the grocery store or activity or club and someone wants to talk to
you about it, you're all very aware of what those requirements are and you are
able to do that yourself and say, oh, just come to the public meeting, I can't really
discuss that today. It's a little harder when you invite them all to come here and I
have no idea if it's going to be two people or 200 and they are going to have a lot
of issues and not really want to take no for an answer and it's very difficult to
wade through that and that's why I would suggest using other methods. You can
use one that might work and we could try that, if that would make you more
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comfortable and see if it kind of gets -- evolves that way. But, yeah, there hasn't
been a lot of it, but I don't really want one. I think that's my job to tell you don't
get one, so --
Cavener: Madam Mayor, just a comment if I may.
De Weerd: Yes, Mr. Cavener.
Cavener: I appreciate the memo and I think that it is important that if this Council
or Council members want to engage in this process that we go into it eyes wide
open. I struggle, though, personally with the difference between saying you can
come and request something for a future meeting topic and provide your
feedback or comments in a meeting, but not have a meeting where we can say
come engage the City Council. I don't see the correlation between the two and
perhaps, Madam Mayor or Mr. Nary, you can help provide some clarification on
that. To me this is even more timely today when I -- I had a citizen call out -- call
me today on -- just wanted to get a better understanding of how do we engage in
the community. She's new to -- to Meridian, had moved from Eagle, and a
question that she asked me is how do I better engage the City Council and I said,
well, you can, you know, you can come to a meeting, you can e-mail us, we are
having a phone conversation, you can find us on social media, you're welcome to
come to Coffee with the Mayor and town halls and her comments were I have
been to Coffee with the Mayor and I heard about the town halls, but those seem
to be kind of citywide and I really would like to develop a relationship and better
engage my City Council, how -- she asked me how I would suggest that and I
said, well, I would hope -- I said we were going to be discussing this topic tonight
and maybe she could come and provide some perspective, but that -- I would
hope that this or something like this could be that mechanism. I think Coffee with
the Mayor is fantastic. I try to get to all of them. I know that many of us try to. I
think our town hall meetings are great and I love that we centralize them in
certain parts of our community and the Mayor has done an exemplary job of
getting outside the walls of City Hall to engage our citizens, which is to be
commended. Likewise, though, there are citizens who want to come in and
engage the Council and the Mayor here and I think having an opportunity for our
citizens be able to do that is a good idea . I recognize that there are issues.
However, as I mentioned earlier, there are municipalities across the state that do
this in one form or another. It is part of their regular meeting or as part of a
special meeting. Quite frankly, the road that I went down in having a special
meeting was in response to concerns from the Mayor's Office and city attorney
that this could be an issue if we had this in our particular City Council meetings
and so having a special meeting on this particular topic was -- was done as a
mechanism to remedy some of those concerns. So, I appreciate the memo.
This is something that I still think is wanted, something that I would encourage
Council Members to participate with. If it's not valid for your time I completely
understand that or if you were concerned about some potential pitfalls and you
wouldn't want to participate. I would understand that as well. But I do think that
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this is a -- a valid effort, at least for us to try like other municipalities have to see if
this is something that our community would respond to.
Bird: Madam Mayor?
De Weerd: Just to respond, you haven't had a concern from the Mayor's Office,
the concern has been the fifth Tuesday, adding another meeting date. All public
meetings have to have a stenographer and take minutes and staff will need to be
here. You are a body not individuals and so you need a quorum and so it -- there
is a cost to it. If Mr. Nary says it can be put on our three land use meetings then
-- and that they come and present their idea and -- and you can decide if you
want to set it for an agenda that works, too, but -- and we can try it. All's we are
saying is another meeting costs money and there are plenty of opportunities for
citizens to engage not just with me, but as you mentioned Council Members do
go to the coffees and the town halls and there -- and that totals ten different
opportunities that those citizens have without the need for additional resources.
So, they -- they already exist. And -- and that's all my point is.
Cavener: Madam Mayor, I appreciate hearing that. I think that my goal is trying
to better engage our community at the Council meetings as always been
forefront and my initial plan was to have them be able to come to a meeting
much like tonight and provide their feedback . I was told by multiple people in
multiple departments that we can't do that, because we are unable to notice for
that appropriately. I'm hearing different things now, which is great, and if this is
the route that the Council wants to head down I would be fully supportive of that.
My -- my recommendation of a fifth Tuesday meeting was only to remedy the
concerns that had been shared with me about our inability to properly notice what
we were going to be addressing at a specific Council meeting.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Luke, I -- my thought is if we are going to do this, let's do it at one of the
regular meetings and have an agenda item to say public comment. Bill has
already said that can be done. My biggest fear -- and I will probably be the first
one to put my foot in my mouth -- is somebody is going to get up here and we are
going to get to talking and the thing you know we are deciding on some
application coming forward in three weeks. You set -- the application comes
forward and five, six Council people recuse themselves. I -- I really -- and, like I
said, I will probably be the first one to stick my foot in the mouth doing it, but --
and I -- to be flat truthful, I don't want it to be nothing but a complaint session. I
think we will see a lot of that. I have -- I have no problem having -- letting the
public come up here and say a few things, but we -- I think you have to limit the
time and definitely the subject. It cannot be an active or going to be an active
project.
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Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I agree with Councilman Bird. Doing it at these meetings -- and with
whether we allow them in a different way to have something -- kind of know what
they are going to be discussing and put on the agenda ahead of time or we just
have open comment, I don't think it's going to be clear we aren't discussing land
use issues period. I mean unless there is -- and, then, if -- I would have no
problem hearing people complain -- if they want to come and complain about the
roads and the schools all the things that we are going to work on fixing tomorrow,
but -- you know. So, I have no issues with that and so we just need to be very
clear what they cannot talk about and as soon as they start going down that road
we have to stop. But I think -- I don't think people will. I think if we are clear I
don't think that's going to be a problem for the most part.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Just to add one thing, while we do this the public is welcome to tear into
any of the seven of us, but not our employees. Absolutely. That has got to be up
front. We don't touch the employees.
Nary: Madam Mayor, Members of the Council, so I did look at Eagle's minutes
and watch some of their meetings and -- and I don't know if -- if this is intentional.
I'm assuming it is on their part, but they do have this public comment section at
the beginning of the meeting and I'm assuming it's so that the public can come
and go if they wish and not have to wait until the end. You know, if the desire of
the Council is to try this, I mean we can work on some language to include in the
agenda to make it clear, like what Mr. Bird said, again, this is topics in general
interest, these are not specific details, these are not regarding pending projects,
these are not for complaints, these complaints could be handled -- you know, all
those issues can be done in a different forum. It's just a public meeting forum.
And that all of them will be -- you know, if -- will either be scheduled at a future
meeting at some other time for further discussion , so that it's clear to folks up
front if it's necessary -- yeah. If it's clear to folks up front all you're telling us is
what your concern is and with enough detail for us to know whether we want to
schedule it for future discussion and it's something we haven’t already talked
about or made a decision on or whatever that may be. We could certainly craft
some language to make that clear and, then, you know, see how that goes. To
follow up on Councilman Cavener's point before, I have also seen and know and
worked in cities that did this and stopped doing it, because you open the tide
gate and you couldn't push it back without just stopping it, because it became so
problematic of the concerns Mr. Bird raised, complaints against employees,
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complaints against process, complaints where the person complaining really
didn't have a -- but once you put it out there and now with the internet it's all out
there. You know, in the past it only got heard in the meeting by eight or 15
people. Now it gets heard by four or five more that are on the internet watching
it, but those are the things that are concerning is that the way it's broadcast now
it's a lot different and when you have misinformation out there it's hard to put that
back in the bottle.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, Mr. Nary, so if we were to go with that format and
someone were to present something, would Council be allowed to not discuss,
but to ask questions for context and clarity of -- you know, to fully understand
what it they are saying, but, then, you know, avoid any discussion until it would
be put onto a future meeting topic?
Nary: Madam Mayor, Members of the Council, yeah, absolutely. I mean, again, I
think you're going to need some clarity to know whether you would want to
schedule that or whether it's something -- but, again, it's going to be very
cautionary, at least the first few times, to make sure -- again, you folks have
heard it many times, I don't have to tell you, it's probably more for the public, that
somebody comes in and says I have a general concern about overcrowding in
schools and it's mostly because this 800 home subdivision is going to be built
across the street from me and all of a sudden we went from a very general
concern to a really specific concern and that happens all the time, because that's
what -- that's what -- that's what affects people and makes them passionate. So,
that's what I'm trying to be cautious of . But, yes, you would definitely want to
make sure we can clarify what is it you're really asking and, again, we can always
point back to we told you up front we can't talk about things that are going to be
pending and things like that.
Palmer: Madam Mayor, further follow up?
De Weerd: Un-huh.
Palmer: I want to be more appropriate instead of us, then, discussing to a point
to decide whether to discuss later, to just leave it up to Council President and
Mayor to decide they want to throw it onto a future agenda and now we have all
got the information, you know, they can decide what -- what would be appropriate
for a future discussion and, then, we can all chime in, you know, afterwards, I
guess. I'd like to hear this in case you're looking for opinions on --
Nary: That's certainly fine.
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Palmer: And that way there is no discussion, no opportunity to really tick off
somebody who is already maybe emotionally charged and saying we are not
interested in hearing it further. All right. The Mayor and Council President will
discuss --
De Weerd: Thank you.
Palmer: They will be the ones to discuss. Or I can make that decision if you
don't want to --
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I think Mr. Nary is going to find out what's the best route to go and
everything. I think we need to give it a try. I'm for giving it a try and see what we
get. Hopefully it will work out to be very good.
E. City Survey Discussion
De Weerd: Okay. Mr. Clerk. Okay. City survey.
Simison: Thank you, Madam Mayor, Members of the Council. I brought paper
copies of what's in your packet. If people like a paper copy. Just for ease of
parody. So, what I'd like to focus on -- I did receive some comments from
Council over -- since this last came up and I just want to walk through those
comments and I don't know how you want to h ave it. We will start with the
conversation. If we need to go to informal head nod or raise hand or -- but we
can go down that road on what should or should not be included . But I'm going
to start walking. And, really, the --
Cavener: Madam Mayor, before Robert begins, just a clarifying question. I know
that when you presented this to us last week or two weeks ago there was
concern about space. As printed do we have any spatial concerns?
Simison: Madam Mayor, Councilman Cavener, I made it all fit and I will transmit
this document to them -- to them, but the caveat I would want to throw out there
to everybody is I have not worked with the survey company on these questions .
The actual wording of the questions may change slightly. The rating -- or the --
just whether it's a yes-no, no opinion, might be a strongly favor, you know, it
might be five level, you know, decision. If you want it to be a decision point. So,
I don't want to tell you that this is going to be exactly what it's going to look like or
all this will be on there. I think that's -- those are conversations we need to
continue to have is -- as I talk about one of the questions, you know, on the local
option question and I'm going to work with them, if they have done other local
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option questions, if there is a better way to phrase it or format and if that changes
a link -- but I can make it fit. We will see. So, as of right now I'm going with yes.
Cavener: Thank you.
Simison: So, the order is different than what you saw last time and, again, that
was -- that was from the standpoint of making it fit. Sometimes when you took
something out you just try to make the space fit. So, if I can just get you to turn
your attention to page four and really question 16 is the first one in my
conversations with Council Member Borton he mentioned that the previous fire --
fire department question wasn't one that really was going to get a good response.
So, I talked to the fire chief and worked with him and he came up with a revision
to where he felt -- felt that this would give him more information and this is a
similar question to what was asked when they were doing their joint master
planning with the other departments in the area . So, it is a question that has
already been asked in a previous survey, but not a City of Meridian specific
survey that we have done on a city level. So, with that I will open up for any
comments on this question specifically. And I don't know if Perry is prepared to
speak to it. If he's aware of it or not. But I know the fire chief was in Oregon, so
he's not here to speak to it.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Robert, is it normal in our city surveys that we have had in the past that we
have asked questions regarding ordinances, which is the city laws that we pass,
in the survey?
Simison: Are you talking about question 17 and 18 or under -- right now I'm just
trying to stay focused on 16.
Bird: Yeah.
Simison: Question 16 regarding fire department.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Robert, I guess my question about 16 is it leads me to believe that
merging all fire departments, including Boise, is an option. And Nampa and -- all
the local surrounding fire departments. Is that currently an option?
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Simison: Well, Madam Mayor, Council Woman Milam, I believe the fire chief is
asking if the citizens believe it should be an option and that's the way I would
read the question.
Milam: Okay. So, it would include all surrounding areas, not just certain ones
that have been presented to us through --
Simison: Madam Mayor, Council Woman Milam, I believe the way I have asked
that question is it's -- it's clearly been stated by some that there is some
departments in the valley that are interested in having these types of
conversations. So, on one hand the answer I said would be no, because there is
some cities that have not expressed an interest in being a part of joint planning
purposes, but could this -- would this mean that if our citizens said, yes, we
should be looking at this that we would engage them, even though they said no, I
think to ask would be on the table on this question.
De Weerd: I guess the concern in having that piece to it it -- this Council has
talked about it as part of the master planning process and that's not anything that
we have an interest and I think other departments have also had similar
statements. So, I would take D out and leave it as A, B and C. But that's my
opinion. The question is if you keep it in there and people don't know what it
means and they say yes, what's Council going to do with it?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: To me it seems a little bit misleading, because I know we can
have the dialogue with Boise, but if I read that not knowing the background I
would think, hey, possibility of merging when Boise at this point has made it clear
that they are not interested. So, I think that you can answer it with assumptions
that will lead us to the wrong information. I would recommend taking D out as
well.
Simison: Madam Mayor, Council, any other comments on this one?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Robert, I -- I just don't feel there is the right information in this to even be
asking that question. I mean it worked for a year on something and you only got
three -- no other -- one other Ada county fire district to go in, but your big ones,
your two larger didn't come in. I just -- I just think it's -- there is no way you can
get out the right information for a survey.
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Simison: Madam Mayor, Councilman Bird, I'm not here to advocate for anything.
There are some I will advocate for from a personal level, but on a professional
level I'm just here to present the information and take your feedback.
Milam: Madam Mayor?
De Weerd: Good sideboards there, Robert. Mrs. Milam.
Milam: And that was the reason I was asking is this to the same agreement that
we have been discussing and if it is, then, I think that it should be clear which
other -- which cities we are talking about. I don't mind -- if you want to ask these
questions, then, ask these questions, but, then, it should say that this fire
department, along with Middleton, Caldwell, and Star, whatever the other ones
are -- that should call them out in there, because they are so far the only ones
that are even willing to work with us as far as I know.
De Weerd: Okay.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I will throw a wrench in it. I question the original question --
De Weerd: I think there already has been.
Borton: Well, here is another wrench. I like it. I think B and C -- I think B and C
are the same thing. I mean I would be curious to know -- you know, give me the
ends. The citizens, are they receptive to the concept of consolidation and, you
know, the lack of autonomy in a fire department or is it just the opposite. As I
say, I would say pick one, pick A or pick D. If you had to pick absolu tes -- I think
I know what we would get, but --
De Weerd: A or D?
Borton: D as in dog. Correct. Because what you are trying to capture from the
citizens is that concept of local control or broad based efficiencies, and which -- I
mean that’s kind of what we want to hear. That's what I want to hear. I think the
citizens -- I have got a good sense of what I think we would find out, but B and C
are the same thing. They are different ways of kind of saying the same thing.
There is a mushy middle.
Milam: Madam Mayor?
Borton: Yes or no. Black and white. Pick one.
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De Weerd: Mrs. Milam.
Milam: I agree with what Joe is saying on that, because regardless -- well, we
are going to do B and C anyway. Kind of. You know, to some extent.
De W eerd: D, not C.
Milam: Or B. Okay. B. Or, you know, where we -- we already work together
and if we can work together in other ways for saving money and ordering and all
that type of stuff, we are already doing that or we plan on doing that. So, I -- I
agree that A and D are really the only two that matter.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: How do you -- you know, potential cost savings and better effectiveness,
that's -- not's not right. We should have the cost savings regardles s of whether
we are Meridian fire Department or whether we are Treasure Valley Fire
Department and I -- I just think it's -- it's not enough information to allow
somebody taking a survey to make an educated guess.
Borton: Yeah. That's a tough one. Madam Mayor, on Item A I probably would
remove the phrase regardless of cost. That sort of steers them one way.
De Weerd: Misleading.
Palmer: It is a bit.
De Weerd: And I think that's what the -- when Robert forwards this on to the
professionals, they will say, no, that's leading. This is -- so -- and that's -- that's
why he said this can change in its verbiage. That's a good point. Okay. So --
I'm not getting a sense of consensus up here.
Simison: Madam Mayor, I can help lead the conversation from a standpoint in
terms of by a nod how many people would like to leave this -- or take this
question out entirely? I see some version of it stays in.
Borton: We are getting vague nods.
Simison: How many people would like to see it say in with only A and D
included? Okay. Question -- we will move forward with that and make those
changes and if -- for any reason the fire chief says that that doesn't give him any
valid information from his standpoint, we can re-cross that bridge over the next
week if necessary. Question 17 and 18 and I will defer to the sponsor of those
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for any comments, Mr. Cavener, on that, but 17 is regarding -- just add the
words --
Cavener: On the discrimination ordinance?
Simison: On the discrimination ordinance. From that standpoint. So, let's just
start there from that standpoint and -- great conversations.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I definitely want to see that question on there. I think it's important and
as we have been talking about asking and outreach on that, this is a good
opportunity to do that.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, I agree. I think it is important that we have the question
on there. It being the 17th question and really it's question like 45 after all the
other options are presented. So, I think it's important that it's -- it's worded in a
way that can't be confused with, well, a lot of cities are doing what we did. As a
city we are not going to discriminate on those bases, as opposed to -- that we are
going to enforce that on everybody that owns a business or rent s a home or does
any of that, so -- I wouldn't know how to do that, but I think it should be a little bit
clearer that it would be imposed not as the city on our people we are hiring, but
on the citizens that live -- that operate within our boundaries.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: You guys are going to be in for a big surprise. I think it -- I don't think we
need something like that in there. I don't believe -- I don't believe we have a
problem. If we do I don't think we ever had to come forward. I don't -- I don't
think a survey is the place to be asking for ordinances.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: To answer the question that Councilman Palmer brought up, if it's
phrased would you favor or oppose a city ordinance making it illegal within the
City of Meridian to -- blah, blah, blah -- speaks to the scope of an ordinance that
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would apply to all of its citizens within the city. If that's -- or don't do that is the
intent to your question -- we are asking about it -- only should be applied to city
employees. If you want to do it citizen wide you would make that change.
De Weerd: And I think it's -- it's within the city, but for businesses, landlords --
and I know there is a third one that's typically in there. Yeah. Business.
landlords. Which would be the -- or -- yeah. Businesses.
Palmer: Madam Mayor, I think Councilman Borton had -- had a good point in
saying with an or -- maybe it being or should that decision be left to business
owners, landlords -- I don't want to make it too complicated, too long, I just want
to make sure they don't think that it should the city have that isn't policy for
themselves.
Borton: Madam Mayor? Yeah. I read it be broader. I thought the intended
scope was should the city pass an ordinance making it illegal for those within the
city -- so, not just internally to the operations of government , but citizens and
business owners and hoteliers, up or down, that concept.
Simison: And, Mayor, City Council, I would defer to the person who knows that
was how --
De Weerd: Yes. Don't ask Robert.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: And I guess Members of Council. I solicited survey groups that have
asked this question in the past. Our body has discussed on multiple occasions
putting out a survey specifically on this issue, which would allow for more broad,
more pointed questions to be asked, but the groups that I spoke to felt that if
you're just -- if you only have one question to ask, this will give you a good sense
of where your community is on this issue, whether they support or opposed it, I
think this is a question that I think all of us have been asked either as part of a
candidate forum or a candidate questionnaire. The Meridian Press has a few
articles about this very issue. And I felt this would be a good opportunity for us to
know this is where our community stands on this particular issue. Whether we
take action in an ordinance or not, having this information I think allows us to at
least address to questions being asked.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
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Palmer: And so that maybe the question is fine with only adding the words
citywide, if we give context immediately before it saying in 2016 the city made it a
policy for the city itself not to do this. Should --
De Weerd: As an employer.
Palmer: Or -- yeah. As an employer -- I don't know. Maybe, again, that
complicates it more. But I think it gives context that as an employer should we
make everybody else do it.
Cavener: Madam Mayor, what I would suggest is after we -- if this question were
to stay in and after we get the results that we feel as a body that we need more
clarifying data on this particular issue, then, we can convene and say we want to
go and do a secondary survey about this and any other issues . I think that it is
beneficial to keep this question -- as with most of these questions -- broad in
nature, so that people can take whatever context they have when they come in
and respond.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I think that it's very clear the way it's written and may be adding a couple
words that Councilman Borton suggested, because we don't offer housing. I
don't -- I don't think you can really take this and -- and misconstrue that it -- we
are talking about some kind of city employee thing, because we so don't most of
these things, so --
Palmer: Madam Mayor. The vast majority of our population are people that
came from other places and in a lot of those places they may have come from a
municipality where the city does subsidize housing and controls that aspect of a
lot of people's lives and may have had, you know, that -- that level of influence on
those things anyway.
De Weerd: Well, adding within the -- the city to --
Simison: And, Madam Mayor, if I could just -- I do want to clarify something for
Councilman Cavener. I -- the wording exactly as you said it is not what is in
here. Mrs. Kane from legal had a hand in helping me wordsmith slightly on some
of that as well. So, these are not identical to what was originally proposed and
they still may not be identical, even after talking with the survey company to that
concept. But I understand the clarity of City of Meridian ordinance and -- to
capture those changes. Question 18.
Bird: Madam Mayor?
Meridian City Council
March 28, 2017
Page 59 of 66
De Weerd: Mr. Bird.
Bird: And don't get me wrong, Luke. Nobody hates smoking worse than I do. At
76 I'm paying for 40 years of it. I tell you, as bad as I hate it, I wish they had
never made a cigarette -- one cigarette in the world -- I'm not here to tell some
businessman, restaurants and stuff where they -- where they have public come
in, I understand. And bars -- I guess if you want to frequent them with smoke,
that's your privilege. But I have a hard time telling this manufacturing company
that's got a smoking -- designated smoking area for his workers, that they can --
that they can't smoke or do that. I just -- that's -- that's my deal. I wish nobody
ever smoked.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I'm still clarifying, I -- the question isn't saying the City Council is going
to do this, it's more gauging the public's thoughts on this and it's just
happenstance that you're aware -- it's already against the law if a manufacturing
company that employs more than five people, then, they already aren't allowed to
have an indoor designated smoking area. That's already the law.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I mean we are talking about a survey here, so I don't necessarily have a
problem with this being on there. However, we are down one more, so we are
down to like three maybe, like bars I'm talking about in the city that allow smoking
and we have like 60 that don't or -- I don't really know my numbers. I'm making
these numbers up. But it's something like that. So, I think if you want to go to
one of the three bars that allow smoking, then, you should be able to -- people
should be able to do that and so I'm not -- I'm not -- right now I'm not all for
passing a law to disallow that, but I don't have a problem with it being on the
survey.
Cavener: Just a question.
De Weerd: Well, I know, but it's -- it's misleading. No one knows that we really
don't have very many places you can do it and so it is misleading.
Borton: Yeah, but -- Madam Mayor. It goes to the same -- analogous to the
argument why 17 is appropriate, because if you have one act of discrimination is
one too many and if you have one unhealthy work environment, perhaps, that
may be one too many. I'm just saying the survey is to get data to see what the
citizens think.
Meridian City Council
March 28, 2017
Page 60 of 66
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: And, again, I think that the vast -- the vast majority of -- of our population
doesn't smoke. So, you're going to get a very biased answer to that question, I
do believe, because you're talking about a small percentage that smoke . I,
actually, a couple years ago went out and did my own -- so, I was doing my own
survey, because I was very interested in this topic and I talked to employees of
these establishments and I was shocked , because the answer was that's why I
work here, because I can smoke, not that they were feeling like they were like
forced to work in an environment where they were -- where the smoke was
forced upon them, they chose that line of work and that particular location,
because that's what -- the environment that they wanted to work in. So, I left it --
so, I kind of backed off and left it alone.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, how awesome would this discussion be if we had any
idea what the citizens would like to hear. I -- there is no way I would vote for an
ordinance that did that, but I am very curious to know what the citizens think. I
mean half the population of Meridian is Mormon, so -- at least half the population
is certainly not smoking, so I'm curious to know if they -- as nonsmokers would
support an ordinance that would be detrimental to property rights. I'm curious
what our citizens feel on that. I certainly wouldn't be supporting with question 26,
any -- any kind of opportunity for us to go into debt, but I am very curious to
know what our citizens think and, then, they elected us to make those decisions
afterwards, but it's all just -- I'm curious to know. If we are paying for a survey, I
want to know what the --
Simison: Madam Mayor, Members of the Council, what I would also propose, to
the wording clarity, is make this look similar to the previous one where we will
switch the words around, so it's clear the ordinance -- stuff on those lines.
Hoping that will also make it clear for anyone that there is not a question on how
the ordinance -- as I have this written. I think I have heard from at least three
who say support it and maybe four -- so, I --
De Weerd: You want to speak up?
Simison: At least four -- I can't hear myself.
De Weerd: Well, just pull it up.
Meridian City Council
March 28, 2017
Page 61 of 66
Bird: I can't hear you.
Simison: So, Madam Mayor, the next one to look at is question 23. Had a
couple of comments on that, again, from my conversations with Councilman
Borton, and this is where I get to advocate just a little bit on this question from
those comments. But this question d id go to the Meridian Downtown Business
Association meeting on Friday for comments and feedback as well. While we did
receive some comments from them, they weren't really stuff that seemed
appropriate to incorporate into the survey and didn't have -- it was just some
slight wording change in the -- in the intro where they wanted to make it clear that
we were talking about in the future from that standpoint. So, I did -- I have
reworded that slightly in the front, but with that, if there is any comments or
questions I would be happy to entertain those or give my fantastic rebuttal as to
why it's important.
Borton: I'm glad you brought up -- Madam Mayor?
De Weerd: Mr. Borton.
Borton: Brought it to the downtown association for input. That was good.
De Weerd: Yeah. I questioned the same one you did. I thought how '50s. I
wasn't born then.
Simison: Madam Mayor?
De Weerd: Yes.
Simison: Madam Mayor, the next item is question 26. Moving along to sewer
treatment plant expansion to see if that's something that the citizens are
interested in bonding for. Any objections to including that? Okay. Moving on to
question 28. Had a request from Council Woman Milam regarding adding mental
health treatment onto the list of items. Any concerns with including that?
De Weerd: No.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Just to clarify, maybe when you're talking to the surve y group -- and
maybe it's just me. The mental health treatment who I think is a really topic that
we need -- I would like to get citizen feedback on, to me it doesn't really fit with
some of the other options that are being listed on that particular surve y. So, I
guess a question for the survey group. If that placement there is appropriate or if
Meridian City Council
March 28, 2017
Page 62 of 66
it needs to be its own separate question or incorporated in some other fashion is
all. But, again, I'm not the expert. It just kind of stuck out to me.
Milam: That sounds good. I mean I'm good with that. As long as it's on there.
Simison: Question 30. Another addition. And, Madam Mayor, Council, if I can
just take the -- say this. I think it's great to see some big questions asked, from a
personal standpoint, and I just want to say that I like the fact that we are not
afraid to at least put it out there for conversation. So, for that we will go to option
tax and this is one where again I -- I don't know if this is worded appropriately, if
it's something we need to work with the survey folks or someone else has
something. Space is -- this is really about space. Other surveys that have been
done on this topic that I have seen, there are surveys that are -- that are nothing
about -- except for this topic and they ask ten or 12 different questions on this
topic or they asked multiple questions at leading down . So, this is a stand-alone
question with not a lot of other insight and guidance from that standpoint. So,
again, I think it's open to interpretation, like your other questions on the
ordinance. People are going to read into it what they want to read into it, but it's
there.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Robert, do you think if we kind of said local option tax somewher e in that
question -- that's what everybody knows it as as a local option tax. I love the
question. I mean I'm glad to see it.
Simison: Madam Mayor, Councilman Bird. I think that we can put i.e. local
option tax, for those that do know or are familiar with it, they would at least get
the concept.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Maybe add the word temporary -- it would be a temporary increase until it
was funded.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Again, I agree with having this question in there, even though I would
never support it, but I think what might be more valuable data to us would be to
ask the question almost assuming the option was there . Would you support a
Meridian City Council
March 28, 2017
Page 63 of 66
local option tax increasing sales tax within the City of Meridian to support
infrastructure, whatever, however you want to word it, as opposed to would you
support allowing it, because to those of us who are well-versed in the issue it's
super easy for us to understand, because we know every -- the whole
background. For those who have no idea or, again, came from places where it
does exist, I would want to know would you support it, assuming it's allowed.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Just a comment on this question. And really all the questions. We are
not subject matter experts on survey questions. I think if they heard from us
good summarizations of what we support and I would just I guess recommend
work with the subject matter experts to create language that they deem is
appropriate, capturing our comments.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Good point, Councilman Cavener, but in agreeance with Councilman
Palmer, which I don't get to do a whole lot, so I need to do that, because a lot of
people haven't heard of local options, they have no idea that it's not -- already not
-- that it's a law and I think involving this opposing estate law part -- portion of
that kind of confuses the question to a certain degree, because it's -- you would
have to already know that it's a law that we cannot even ask the question if they
want local option.
De Weerd: But we are talking two different questions then, because right now,
then, you're leading them to believe that you could and you can't. So, it -- it's just
more would you support the state allowing us to even come and ask -- I don't
know.
Simison: Madam Mayor, Council, I would defer to -- Councilman Borton and I
had a fairly lengthy conversation on this -- on this one specifically trying to find
out what would actually get to the answer that might be useful, either to the city
or to our local legislators for that matter, from that standpoint. So, I think from
that standpoint it is a philosophical question, because ultimately when the answer
comes back there is nothing the city can do to act on it from that standpoint, so
asking lists doesn't necessarily make sense, because you can't do it. Even
asking if -- what they would support you can't do it. So, that's why we came back
originally to just asking if they would support the concept. For those that haven't
seen it, BSU did their survey. This question has already been asked and
answered to a certain extent, so I feel comfortable knowing how this was going to
be answered as is, but I think it's worthwhile asking the question to continue
Meridian City Council
March 28, 2017
Page 64 of 66
asking -- continue getting a different data point and different information in how
it's presented.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: But when and how are these going out?
Simison: Madam Mayor, Council Woman Milam, once I got -- had this
conversation my goal is to re-engage the company this week and start refining
the questions at that point in time and that is just getting built into their structure
and we would strive to have the questions wrapped up by the end of this month ,
so that during the month of April -- it takes them at least two weeks to process.
So, once the survey is completed so it could start hitting in residents' mailboxes,
e-mails by the end of April, if we get it completed this week.
De Weerd: Okay. Anything further on this? Thank you for the good discussion.
Simison: Thank you.
De Weerd: Ordinance Under 10-A. Do we have a number?
Coles: We do, Madam Mayor. The proposed number is 17-1724.
De Weerd: Mr. Clerk, will you, please, read Ordinance 17-1724 by title.
Item 10: Ordinances
A. Ordinance No. : An Ordinance (Blakeslee Commons
H-2016-0066) For the Annexation and Rezone of a Parcel
of Land being a Portion of Government Lot 2, Section 5,
Township 3 North, Range 1 East, Boise Meridian, Ada
County, Idaho, as described in Attachment "A" and
Annexing Certain Lands and Territory, Situated in Ada
County, Idaho and Adjacent and Contiguous to the
Corporate Limits of the City of Meridian as requested by
the City of Meridian; Establishing and Determining the
Land Use Zoning Classification of said Lands from RUT
to R-15 (Medium High Density Residential) District in the
Meridian City Code; Providing that Copies of this
Ordinance shall be filed with the Ada County Assessor,
the Ada County Recorder, and the Idaho State Tax
Commission; and Providing for a Summary of said
Ordinance; and providing for a waiver of the reading
rules; and providing for an effective date.
Meridian City Council
March 28, 2017
Page 65 of 66
Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 17-1724, an
Ordinance, Blakeslee Commons, File No. H-2016-0066, for the annexation and
rezone of a parcel of land being a portion of Government Lot 2, Section 5,
Township 3 North, Range 1 East, Boise meridian, Ada County, Idaho, as
described in Attachment "A" and annexing certain lands and territory, situated in
Ada county, Idaho and adjacent and contiguous to the corporate limits of the City
of Meridian as requested by the City of Meridian; establishing and determining
the land use zoning classification of said lands from RUT to R-15 (Medium High
Density Residential) District in the Meridian City Code; providing that
copies of this Ordinance shall be filed with the Ada County Assessor, the
Ada County Recorder, and the Idaho State Tax Commission; and providing
for a Summary of said Ordinance; and providing for a waiver of the reading
rules; and providing for an effective date.
De Weerd: It doesn't look like anyone wants to hear it read in its entirety, so do I
have a motion from Council?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Ordinance No. 17-1724 with suspension of rules.
Bird: Second.
De Weerd: I have a motion and a second to approve this ordinance. Mr. Clerk,
will you, please, call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 11: Future Meeting Topics
De Weerd: Just a reminder of Hillsdale Park groundbreaking on April 7th at 2:30
and Initial Point Gallery will have a new artist reception next Tuesday -- what is
the 4th of April? Yes. Next Tuesday. It says 6:30, but I imagine it is 4:30.
Please join the -- the new artist for this -- to commemorate their gallery event
and, lastly, the Closet Bowl-a-thon fundraiser by Leadership Meridian is
tomorrow at Big Al's. 6:00 p.m. Be there. Anything further for future agenda
items? If not, I would entertain a motion to adjourn.
Meridian City Council
March 28, 2017
Page 66 of 66
Bird: So moved.
Milam: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
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(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
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MAYb—R-TAMW DE WEERD DA E APPROVED
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C. SAY COGS, CITY CLERK
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Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER:
PROJECT NUMBER: 5A
ITEM TITLE:
Approve Minutes of March 14, 2017 City Council Workshop Meeting
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Workshop
March 14, 2017
Page 52 of 52
is adjustable up until July 19th. That's our final workshop. Nothing is set in stone
until -- I guess until that day. But, again, all informational slides. Crystal and I
are here for you to answer any questions between now and then and with that we
stand for any questions.
De Weerd: Council, any questions?
Bird: I have none.
De Weerd: Thank you.
Crystal: I would ask Christena to step up and just provide you a handout of what
we have presented to you this evening. Thank you.
Item 8: Future Meeting Topics
De Weerd: Okay. Council, anything under Item 8? We do have some upcoming
events. Of course today is election day on the West Ada supplemental plant
facilities levy. The Meridian police fundraiser -- the employee association, the
fundraiser is Thursday, March 16th at -- yeah. I don't think we will see you at
6:30 a.m. You certainly won't see me. But it goes until 10 p.m. that evening at
Chick-fil-A. Luck of the Irish casino night is Saturday, March 18th. It's from 6:30
to 11:00 at Center at the Park. And MYAC next Monday has Mad City Money
and it starts at 6:00. We are looking for volunteers. So, if you'd like to volunteer
to be one of the people that try and -- and get those students in debt, we -- we
need -- some -- some people who are very influential and convincing to -- to help
them experience the real world of finances. So, if there isn't anything further,
Council, I would entertain a motion to adjourn.
Bird: So moved.
Cavener: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 8:51 P.M.
(AUDIO G ON FILE OF THESE PROCEEDINGS)
30/7
MAYOR T MY DE WEERD DATE APPROVED
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C. JA's CODS, CITY CLERK
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Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 5B
PROJECT NUMBER:
ITEM TITLE:
Memorandum of Understanding Between the Meridian Speedway and the City of
Meridian Regarding Joint Presentation of July 4, 2017 Event
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
MEMORANDUM OF UNDERSTANDING
BETWEEN CITY OF MERIDIAN AND MERIDIAN SPEEDWAY
REGARDING JOINT PRESENTATION OF JULY 4, 2017 EVENT
This MEMORANDUM OF UNDERSTANDING (hereinafter "MOU") is made this
day of 4al-, , 2017 ("Effective Date"), by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho ("City"), and Hwy 16, LCC, dba Meridian
Speedway, a limited liability company organized under the laws of the State of Idaho ("Speedway").
WHEREAS, City and Speedway are mutually interested in enhancing recreational,
entertainment, and special event opportunities within the Meridian community, particularly as it relates
to the community's celebration of Independence Day;
WHEREAS; Storey Park, a public park held by the City of Meridian located on the northeast
comer of Main Street and Franklin Road in Meridian, Idaho, and the Meridian Speedway, a private
facility located at 335 S. Main Street in Meridian, Idaho, are.adjaceneproperties, thereby producing an
opportunity for citizens to enjoy diverse recreational opportunities in one general location;
WHEREAS, City and Speedway recognize that through their cooperation, the parties' adjacent
facilities and respective efforts can be used together to provide a larger, longer, and more advantageous
event than either facility or party can provide separately;
WHEREAS, the parties intend to work in this cooperative spirit to plan, publicize, and execute
an event with activities for the public in both Storey Park and the Speedway on July 4, 2017;
WHEREAS, the parties seek by this MOIY to describe the parties' respective commitments and
intentions, both to clarify such commitments and intentions as they relate to the July 4, 2017 event, and
also to prepare a framework for future cooperative events as the parties may jointly.desire;
WHEREAS; City and Speedway find that it is fiscally responsible and in the best interest of
the community to shafing the costs and benefits of the July 4; 2017 event as set ford[ herein;
NOW, THEREFORE, in consideration of the mutual understandings herein contained, and in
consideration of the recitals above, City and Speedway agree as follows:
I. CITY'S COMMITMENTS
A. Monetary Contribution. City shall commit six thousand dollars ($6,000.00) for the purpose
of purchasing fireworks to be discharged on July 4, 2017 in the fireworks display to be
presented by Fireworks and Stage FX of America from inside the Speedway. City will remit
this amount directly to Fireworks and Stage FX of America, whose address is P.O. Box 488,
Lakeside, California 92040. '
B. Public Special Event in Storey Park. City shall plan and present a special eve with a
schedule of activities to be open to the public in Storey Park on July 4, 2017, from
approximately 3:00 p.m. to 10:15 p.m. 0
MOU BETWEEN CITY ANDSPEEDWAY -JDI.Y 4,2017 EVENT PAGE I OF
C. Promotion of Event. City shall promote the July 4, 2017 event in its promotional materials,
including the City newsletter, City website, and banners to be placed in Storey Park. In such
materials the City will reference the activities available at,theSpeedway as part of such event.
D. Post-Event,Review. City agrees to meet with Speedway between July 6, 2047 and November
1, 2017 in order to review the event, discuss any problems that may have arisen, and identify
possible changes for an improved joint Independence Day event on July 4, 2017.
II. SPEEDWAY'S COMMITMENTS
A. Presentation of Public Fireworks Display. Speedway will present a public fireworks display
on July 4, 2017 shortly after dark. This commitment shall include the following:.
1. Speedway shall engage Fireworks and Stage FX of America to present the public fireworks
display on July 4,2017.
2. Speedway shall contribute at least six thousand dollars ($6,000.00) to the presentation of
the public fireworks display. Speedway shall remit this amount directly to Fireworks and
Stage FX of America.
3. The public fireworks display shall be staged and executed inside the Speedway facility, but
shall include aerial fireworks that shall be visible from Storey Park.
4. The public fireworks display shall begin no earlier than 10: 15pm and no later than
10:30pm. .
5. Speedway shall obtain, or shall ensure that Fireworks and Stage FX of America has
obtained, all necessary permits for such display, including, but not necessarily limited to, a
City of Meridian Public Fireworks Display Pemtit. City shall not waive the fee for such
permit as such fee is established by state law.
E
B. Promotion of Event. Speedway shall promote the July 4, 2017 event in its promotional
materials, including its racin"chedule, and in such materials will reference the activities
available at Storey Park as part of such event. Speedway shall not utilize the City of Meridian
logo without the express, written permission of the City of Meridian Mayor's Office.
C. Post -Event Review. Speedway agrees to meet with City between July 6, 2017 and November
1, 2017 in order to review the event, discuss any problems that may have arisen, and identify
possible changes for an improved joint Independence Day event on July 4, 2017.
IILNOTICES
Communication between City and Speedway may occur via e-mail, facsimile, or telephone. All other
notices required to be given by either of the parties hereto shall be in writing and be deemed
communicated when personally served, or mailed via U.S. mail to:
City: City of Meridian Speedway: . Adam Nelson. General Mgr.
Attn: Renee White Meridian Speedway
33 E. Broadway Avenue - 335 S. Main Street
Meridign, Idaho 83642 Meridian, Idaho 83642
MOU BETWEEN CITY AND SPEEDWAY- JULY 4,2017 EVENT PAGE20F4
IV. ACKNOWLEDGMENTS
The parties hereto specifically acknowledge that, in consideration for the commitments set forth
herein, the following provisions shall apply:
A. Contributions cumulative. It is understood by the parties that the monetary contributions of
each party shall be separately and respectively made to Fireworks and Stage FX of America,
and that the cumulative monetary payment made to Fireworks and Stage FX of America by the
parties shall therefore total twelve thousand dollars ($12,000.00).
B. Speedway Sponsorship. It is understood that Speedway will be allowed to secure a title
sponsor for the races on July 4'", 2017 to help offset Speedway's race costs. The billing for the
event in promotional material shall read, "[Sponsor Name] Firecracker 150 with Fireworks
Presented by the City of Meridian." Due to the fact that the title sponsor will be affiliated with
the City of Meridian through the joint event, Speedway's title sponsor may not If a business
who sells alcohol or tobacco.
C. Conflict Resolution. If either party believes that the other party is not fulfilling its obligations
as established by this Agreement, the complaining party shall give written notice of its
complaint to the other party. The party receiving the complaint shall, within five (5) calendar
days, correct the situatipr and confirm the correction in writing, or reject the complaint,
explaining the mitigating circumstances and why a remedy cannot be achieved.
D. Assignment. Except as otherwise specifically set forth herein, City shall not assignor sublet
all or any portion of City's commitments as set forth herein or any privilege or right hereunder
without the prior written consent of Speedway. Except as otherwise specifically set forth
herein, Speedway shall not assign or sublet all or any portion of Speedway's commitments as
set forth herein or any privilege or right hereunder without the prior written consent of City.
This MOU and each and all of the terms and conditions hereof shall apply to the respective
organizations, legal representative, successors, and assigns of the parties.
E. No agency or employment. Neither Speedway nor its employees, agents, contractors,
officials, officers, servants, guests, and/or invitees shall be considered agents or employees of
City in any manner or for any purpose whatsoever.
F. Indemnification. Speedway and each and all of its employees, agents, contractors, officials,
officers, servants, guests, and/or invitees; shall indemnify and save and hold aimless City
from and for any. and all losses, claims, actions, judgments for damages, or injury to persons or
property and losses and expenses caused orincuired by Speedway or any Speedway employee,
agent, contractor, official, officer, servant, guest, and/or invitee, at or in its use of Storey Park
or any lack of maintenance or repair thereon and not caused by or arising out of the tortious
conduct of City. City makes no warranty or promise as to the condition, safety, usefulness, or
habitability of its premises
G. Compliance with laws. In performing the scope of services required hereunder, City and
Speedway shall comply with all applicable laws, ordinances, and codes of Federal, State, and
local governments.
MOU BETWEEN CITY AND SPEEDWAY- JULY 4,2017 EVENT PAGE 3 OF
H. Term of MOU, This MOU shall become effective as of the Effective Date upon execution by
both parties, and shall expire immediately upon the conclusion of the rule 4, 2017 event unless
earlier terminated or extended in the manner as set forth in this MOU.
I. Terminatiof: Grounds for termination of this MOU shall include, but shall not be limited to;
an act or omission by either party which breaches any term of the MOU, an act of nature or
other unforeseeable event which precludes or makes urtpossible the ,performance either party's
respective commitments; or a change in chrcurnstances that renders the performance by either
party a detriment to the public health, safety, or welfare.. Either party may terminate this
Agreement by providing'five (5) calendar days advance written notice of intention to terminate,
Such written notice shall include a description of the circumstances providing ;rounds for
termination, A forty-eight (48) hour cure period shall commence upon mailing of tile. notice of
intention to terminate. If, upon- the expiration of such cure period, cure df the. breach or
circumstances providing grounds for teruunation has not occurred, this MOU shall
automatically terminate.
J. Construction and Severability. If any part of this NIOU is held to be it or
unenforceable, such holding-Mll not affect the validity or enforceability of any other part of the
MOU so long as the remainder is reasonably'capable of completion.
K. Entire Agreement, This MOU contains the entire :agreement of the parties and supersedes any
and all other agreements or understandings, oral or written, whether previous to tire, execution
hereof or confemportaneous herewith.
E. Applicable Law, This MOU and all activities occurring hereundershall be governed by and
construed and enforced in accordance with the laws of the State of Idaho.
V. APIn2ym, REQUIRED.
This MOU shall not become effective until approved by the respective governing bodies of both City
and Speedway,
IN WITNESS WHEREOF, the partiesshall cruise this Agreement to be executed by their
duly authorized officers to he effective as of theday and year first above written. w i,
MERIDIAN SPEEDWAY:
BY:=
Adam Nelson
General Manager, Meridian Speedway
CITY OF MERIDIAN:
Tammy d eerd m
Mayor Zm S4�,jL �O4.90
MOU BETWEEN CITY AND* SPEEIAVAY-JUI,1
Date_
Atfe, t;
WJai
it City Clerk
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 5C
PROJECT NUMBER:
ITEM TITLE: Display of Artwork in Initial Point Gallery
Acceptance Agreement for Display of Artwork in Initial Point Gallery, Meridian City Hall
between Erin Pietsch, November 2017
MEETING NOTES
9 APPROVEP
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ACCEPTANCE AGREEMENT:
DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY HALL
This ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT
GALLERY, MERIDIAN CITY HALL ("Agreement") is made on the -?A day of /"Ia'c,
2017 ("Effective Date"), by and between the City of Meridian, a municipal corporation
organized under the laws of the State of Idaho ("City"), and Erin Pietsch, an individual person
("Artist"). (City and Artist may hereinafter be collectively referred to as "Parties.")
WHEREAS, the City desires that public art will be a component of Meridian City Hall
and to that end, the Meridian Arts Commission has invited Artist to display artwork in Initial
Point Gallery, an art gallery on the third floor of Meridian City Hall, the address of which is 33
E. Broadway Ave., Meridian, Idaho ("Initial Point Gallery");
WHEREAS, on November 1.0, 2016, the Meridian Arts Commission ("Commission")
recommended to the Meridian City Council that Artist's artwork, as depicted in the Proposal, be
displayed in Initial Point Gallery;
WHEREAS, at its regular meeting on December 6, 2016, the Meridian City Council
adopted such recommendation and directed the Commission to work with Artist to establish a
display of Artist's artwork in Initial Point Gallery; and
WHEREAS, the Parties acknowledge that Meridian City Hall is primarily a place of
public business, that Initial Point Gallery is a public place, and that while the City seeks to
encourage artistic expression and public dialogue, the City must simultaneously ensure that
Meridian City Hall is a place where citizens, employees, and visitors of diverse ages and
perspectives feel welcome and comfortable;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
I. SCOPE OF SERVICES.
Artist shall personally deliver artwork to Initial Point Gallery, on November 3, 2017, at such
time as is specified by the Arts & Culture Specialist. Artist shall be responsible for hanging such
artwork on November 3, 2017, at the direction of the. Arts & Culture Specialist; shall allow the
display of such work in Initial Point Gallery from November 3, 2017 through November 30,
2017, m accordance with the terms of this Agreement; and shall be responsible for removal of
such artwork on December 1, 2017, at such time as is specified by the Arts & Culture Specialist.
ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 1
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 2
II. COMPENSATION AND SALE OF ARTWORK .
A. No compensation. Artist shall display Artist’s artwork in Initial Point Gallery at the
pleasure of the Meridian City Council. City shall not provide compensation to Artist for
services, work, and/or any activity undertaken pursuant to or related to this Agreement.
B. Sale of artwork. Artist may, at the direction of and in the manner established by the
Arts & Culture Specialist, passively offer the artwork on display in Initial Point Gallery
for sale. No price shall be displayed on or be proximate to any piece on display in Initial
Point Gallery. City personnel shall not facilitate in any way the sale of Artist’s work; any
transaction related to the sale of artwork shall be handled solely by Artist. Artist
acknowledges the Commission’s request that Artist voluntarily donate to the Commission
twenty percent (20%) of proceeds from any artwork sold due to its display in Initial Point
Gallery. Upon the sale of a piece of artwork on display in Initial Point Gallery, Artist
may remove such artwork from the Gallery, provided that Artist replaces the removed
piece with another piece of artwork within twenty-four (24) hours of such removal.
Artist shall coordinate the removal, replacement, and/or substitution of any and all
artwork with the Arts & Culture Specialist prior to such activity.
III. TIME OF PERFORMANCE .
Artist shall provide services described in this Agreement in a timely manner, as described
herein. Artist acknowledges and agrees that time is strictly of the essence with respect to this
Agreement, and that the failure to timely perform any of the obligations hereunder shall
constitute a default of this Agreement.
IV. INSTALLATION .
A. Coordination with Curator. Prior to the installation, removal, replacement, and/or
substitution of the display in Initial Point Gallery or any portion or component thereof,
Artist shall coordinate any and all such activity with the Gallery Curator. Artist shall be
responsible for contacting the Gallery Curator between September 3, 2017 and October 3,
2017 to confirm details regarding the installation, removal, publicity, and promotion of the
exhibit . Artist’s failure to affirmatively contact the Gallery Curator as required by this
paragraph shall constitute a default of this Agreement.
B. Inspection of display. Prior to or after installation, the Arts & Culture Specialist and/or
the City may inspect and/or review the artwork proposed by Artist for display in Initial
Point Gallery to ensure compliance with all criteria set forth in the Call to Artists attached
hereto as Exhibit A , and the Application and Acknowledgements Form attached hereto in
Exhibit B, as well as to ensure that such artwork may be safely and appropriately
displayed in Initial Point Gallery. If the Arts & Culture Specialist or the City concludes
that the display or any portion or component thereof does not meet the criteria set forth in
Exhibits A and B, does not reflect artwork as described and depicted in the Proposal set
forth in Exhibit B , or cannot be safely and/or appropriately displayed in Initial Point
Gallery, the Arts & Culture Specialist or the City may require the immediate removal of
such artwork from Initial Point Gallery. Further, the Arts & Culture Specialist or the City
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 3
may require the immediate removal of such artwork from Initial Point Gallery where
such removal serves the best interest of the City.
V. DISPLAY .
A. Original artwork. Artist warrants that any and all artwork provided by Artist for display
in Initial Point Gallery shall be, and is, original work conceived and created by Artist.
B. Photographs of artwork. City may photograph the artwork displayed in Initial Point
Gallery, as City may desire for purposes of advertising, marketing, and public
information. Where practicable and to the extent of City’s authority, Artist shall be
acknowledged on each such photograph to be the creator of the original subject thereof,
provided that photographic reproductions of artwork shall not be identified as or
represented to be the finished artwork.
C. Use of Artist’s name. Artist hereby conveys to City permission to use Artist’s name for
purposes of advertising, marketing, and public information, without violation of Artist’s
rights of privacy or any other rights Artist may possess under this Agreement, provided
that City shall not use Artist’s logo, if any, for any purpose without the express, written
permission of Artist.
D. Use of City’s name. City hereby conveys to Artist permission to use City’s name for
purposes of advertising, marketing, and public information, without violation of City’s
rights of privacy or any other rights City may possess under this Agreement, provided
that Artist shall not use City’s logo for any purpose without the express, written
permission of the Mayor’s Chief of Staff.
E. Removal of artwork by City. City shall have the right to remove Artist’s artwork from
public display at any time and for any reason. Such removal may be temporary or
permanent in nature. Where such artwork is or is intended to be removed from public
display for longer than forty-eight (48) hours, City shall notify Artist in the manner set
forth herein. While it is intended that Artist’s artwork will be displayed in Initial Point
Gallery for the period set forth herein, this period may be shortened by City for any
reason, without notice to the Artist.
F. Removal of artwork by Artist. Artist shall coordinate with the Arts & Culture
Specialist the removal, replacement, and/or substitution of any and all artwork prior to
such activity, whether such activity is necessary due to the sale of a piece or for any other
reason.
G. Simultaneous display. City may elect to display the work of more than one Artist or
Organization in Initial Point Gallery at any time, at the City’s sole discretion. The
manner and arrangement of the display(s) in Initial Point Gallery shall be determined by
the Arts & Culture Specialist.
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 4
VI. INDEMNIFICATION , WAIVER , AND INSURANCE .
A. Indemnification. Artist shall, and hereby does, indemnify, save, and hold harmless the
City and any and all of its employees, agents, volunteers, and/or elected officials from
any and all losses, claims, and judgments for damages or injury to persons or property,
and from any and all losses and expenses caused or incurred by Artist or Artist’s servants,
agents, employees, guests, and/or invitees.
B. Waiver. Artist shall, and hereby does, waive any and all claims and recourse against
City, including the right of contribution for loss and damage to persons or property
arising from, growing out of, or in any way connected with or incident to Artist’s
performance of this Agreement, whether such loss or damage may be attributable to
known or unknown conditions, except for liability arising out of the tortious conduct of
City or its officers, agents or employees.
C. Insurance Artist’s responsibility. City shall not provide insurance to cover loss, theft,
or damage of artwork displayed in Initial Point Gallery or to cover any activity
undertaken by Artist in the furtherance of Artists’ rights or obligations described herein.
Insurance of the artwork; of the Artist’s person, property, or interests; and/or of the
Artist’s employees or agents shall be the sole responsibility of Artist. Artist shall obtain
all necessary insurance as may be required in order to protect Artist’s insurable interests
for its rights and obligations described within this Agreement, including, but not limited
to, liability insurance, automobile insurance, worker’s compensation insurance, and/or
insurance of the artwork to be displayed in Initial Point Gallery. Artist shall bear any and
all risks of, and actual, loss of, theft of, and/or damage to the artwork prepared for,
transported to, transported from, installed or hung in, and/or displayed in Initial Point
Gallery.
VII. TERMINATION .
A. Termination for cause. If City determines that Artist has failed to comply with or is in
default of any term or condition of this Agreement, violated any of the covenants,
agreements, and/or stipulations of this Agreement, falsified any record or document
required to be prepared under this Agreement, engaged in fraud, dishonesty, or any other
act of misconduct in the performance of this Agreement; or if either Party willfully or
negligently defaults in, or fails to fulfill, its material obligations under this Agreement;
the other Party shall have the right to terminate the Agreement by providing written
notice to the defaulting party of its intent to terminate, and shall specify the grounds for
termination. The defaulting party shall have two (2) calendar days, not including
Sundays or federal holidays, after the other party mails such notice to cure the default. If
the default is not cured within such period, this Agreement shall be terminated
immediately upon mailing of written notice of termination.
B. Termination without cause. City may immediately terminate this Agreement for any
reason at any time without prior notice to Artist.
C. Termination upon death or incapacity of Artist. This Agreement shall automatically
terminate upon the death or incapacity of Artist.
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 5
D. Non-waiver. A waiver of any breach or default of any provision of this Agreement shall
not be construed as a waiver of a breach of the same or any other provision hereof.
VIII. GENERAL PROVISIONS .
A. Relationship of Parties. It is the express intention of Parties that Artist is an
independent party and not an employee, agent, joint venturer, or partner of City. Nothing
in this Agreement shall be interpreted or construed as creating or establishing the
relationship of employer and employee between Artist and City or between Artist and
any official, agent, or employee of City. Both parties acknowledge that Artist is not an
employee of City. Artist shall retain the right to perform services for others during the
term of this Agreement.
B. Compliance with law. Throughout the course of this Agreement, Artist shall comply
with any and all applicable federal, state, and local laws.
C. Non-Discrimination . In fulfilling or exercising any right or obligation under this
Agreement, Artist shall not discriminate against any person as to race, creed, religion,
sex, age, national origin, sexual orientation or any physical, mental, or sensory disability.
D. Entire agreement. This Agreement constitutes the entire understanding between the
Parties. This Agreement supersedes any and all statements, promises, or inducements
made by either party, or agents of either party, whether oral or written, and whether
previous to the execution hereof or contemporaneous herewith. The terms of this
Agreement may not be enlarged, modified or altered except upon written agreement
signed by both parties hereto.
E. Agreement governed by Idaho law . The laws of the State of Idaho shall govern the
validity, interpretation, performance and enforcement of this Agreement. Venue shall be
in the courts of Ada County, Idaho.
F. Cumulative rights and remedies . All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise,
the exercise of any remedy provided for herein or allowed by law shall not be to the
exclusion of any other remedy.
G. Severability. If any provision of this Agreement is found by a court of competent
jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall
not be affected.
H. Successors and assigns. Artist shall not subcontract or assign any of Artist’s obligations
under this Agreement that require or that may require Artist’s artistic talent or expertise.
Artist may subcontract or assign obligations that do not require Artist’s artistic talent or
expertise. All of the terms, provisions, covenants and conditions of this Agreement shall
inure to the benefit of, and shall be binding upon, each party and their successors,
assigns, legal representatives, heirs, executors, and administrators.
I. Notice. Any and all notice required to be provided by the Parties hereto, unless otherwise
stated in this Agreement, shall be in writing and shall be deemed communicated upon
mailing by United States Mail, addressed as follows:
Artist
Erin Pietsch
206 N. Bacon Drive
Boise ID 83712
City
Hillary Bodnar
Arts & Culture Specialist
33 E. Broadway Ave.
Meridian ID 83642
Either party may change its respective mailing address by giving written notice of such
change in the manner herein provided.
J. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this
Agreement by the persons referenced below prior to such ratification or approval shall
not be construed as proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
Effective Date written above.
ARTIST:
Erin Pietsch
CITY OF MERIDIAN:
Tr
BY:
Tammy de ,,herd, Mayor
RA
%1P L /
Attest:
.Jay ColeV, City Clerk
ACCEPTANCE AGREEMENT -INITIAL POINT GALLERY DISPLAY PAGE 6
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 7
EXHIBIT A
CALL TO ARTISTS
Call for Artists: 2017 INITIAL POINT GALLERY SERIES
OVERVIEW:
The Meridian Arts Commission (MAC) seeks proposals for the display of two-dimensional and/or three-dimensional
artwork as part of the 2017 Initial Point Gallery Series, a series of one-month exhibitions in Initial Point Gallery. Initial
Point Gallery is located on the third floor of Meridian City Hall (33 E. Broadway Avenue, Meridian, Idaho), and is open
to the public during City working hours. Initial Point Gallery provides about 100 feet of total wall space for hanging
two-dimensional artwork, and four enclosed display cases for three-dimensional artwork. MAC requests that artists
voluntarily donate to MAC 20% of proceeds from sales of art displayed in Initial Point Gallery.
ELIGIBILITY:
Two-dimensional works displayed in Initial Point Gallery must be comprised of professional-quality, ready-to-hang,
original art. Selectees must fill all or half of the gallery. Three-dimensional works may be of any medium, but must fit
within the four supplied display cases. No artwork will be displayed which: cannot be safely hung or displayed using
the gallery’s equipment; requires unusual maintenance, handling, or security; or is disruptive or likely to offend the
sensibilities of the general public. Each piece to be displayed will be evaluated for its compliance with these general
requirements. Selectees will be required to pay a $35 gallery maintenance fee and enter into an Acceptance
Agreement with the City setting forth specific conditions of display. Selectees and invitees may reapply annually and if
selected again, 75% of the display must be artwork that has not been previously displayed in Initial Point Gallery.
Small, informal groups of 2-4 artists are encouraged to propose an exhibition including all artists’ work.
PROPOSAL REQUIREMENTS:
Artists or organizations wishing to display work in the 2017 Initial Point Gallery Series must provide the following
materials and information to MAC via email in order to be considered for selection.
Completed, signed Application & Acknowledgements form;
Letter of intent, including biography of the artist(s) or informational statement regarding organization;
250-word informational paragraph about the artist or organization (for use in gallery publicity if selected); and
Five (5) digital images representational of the works proposed for display (for organizations, each image must be of
a different artist’s work); and
35 gallery maintenance fee, upon acceptance. (nonrefundable)
Details and forms are available at the City’s website, http://www.meridiancity.org or upon request. Limited
assistance producing digital images may be available upon request. Materials submitted will not be returned.
DEADLINE:
To be considered, all proposals must be received by MAC by 5:00 p.m. on Friday, October 7, 2016.
SELECTION PROCESS:
The selection of art for the 2017 Initial Point Gallery Series will be made by MAC. MAC will notify selectees by email.
In evaluating eligible proposals, the following factors will be considered:
Proposal’s adherence to the Call for Artists;
Quality of work;
Appropriateness of subject and concept for a functioning government workplace;
Consistency with City policy and community values; and
Contribution to aesthetic and cultural atmosphere of Meridian City Hall.
RESOURCES PROVIDED UPON SELECTION:
Following selection, selectees will be required to pay a $35 gallery maintenance fee and enter into an Acceptance
Agreement with the City setting forth specific conditions of display. The City of Meridian will provide selected artists/
organizations with the following resources:
Volunteers to assist artist/organization with installing and removing each piece of artwork;
Track system for hanging 2D art and four enclosed pedestals for 3D art;
Space for artist information and/or an information board; and
Limited publicity of the exhibit through City contacts, local media, and other informational forums.
CONTACT MAC: mac@meridiancity.org
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 9
EXHIBIT B
APPLICATION AND ACKNOWLEDGMENTS FORM
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 5D
PROJECT NUMBER:
ITEM TITLE:
Fire Department Data Management Services
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Intterra
3740 Dacoro Lane
Castle Rock, CO 80109
Meridian SituationAnalyst Quote 14 March 2017
Quote for Services
Software Services for Intterra SituationAnalyst
Vendor
Intterra
GSA contract No. GS 35F-307BA
Related Tasks:
TASK 1: Provide a 12-month subscription to support and maintain SituationAnalyst for the
Meridian Fire Department. Specific services included in the annual subscription support
contract:
Year 1 data integration activities for CAD, AVL, RMS for Meridian Fire Department,
and support to grow integration to adjacent agencies through the initial contract
year.
Tools:
o Briefing Tool
o SitStat, Incident Monitor, Resource Drawdown
o Analytics: Unit Performance, Incident Performance
o Standards of Cover
o Structure PrePlan
o SA Tools: Incident Editing, Damage Assessment, Resource Tracking
Cost:
Task List Price Quantity Cost
Task 1:
Part No. SASS 1303
Implement & host SituationAnalyst
$4,704.53 12-months $56, 454.36
Task 2: Optional Services for data
management and consulting (GSA
Hourly rates)
Part No.
132-51 Software/Geospatial Engineer –
Senior
132-51 Software/Geospatial Engineer –
Junior
132-51 Systems Engineer
132-51 Project Manager
$125.43
$112.36
$132.62
$132.62
0
0
0
0
$0
Intterra
3740 Dacoro Lane
Castle Rock, CO 80109
Meridian SituationAnalyst Quote 14 March 2017
Task Totals: $56, 454.36
Payment Terms: Task 1 payment due at beginning of
subscription.
<CLIENT>
SituationAnalyst
Metro Operational Platform
VISUALIZED DATA
INTEGRATED INFORMATION
IMPROVED DECISION SUPPORT
Meridian Fire Department
Intterra
David Blankinship
david.blankinship@intterragroup.com
719-314-6046
INTTERRAgroup.com | info@INTTERRAgroup.com | 240-347-3447
1) Strategic Concept
Meridian Fire Department is a progressive public safety entity with a history of innovative approaches to
community safety. Meridian Fire desires to leverage their current investments in IT systems, data collection
and analysis, geographic information systems, and existing staff into one simple, easy-to-access visual
software platform. The outcome will be better decision-making, improved data consistency across the
department, and enhanced situational awareness for Meridian Fire both internally and externally. This
capability serves the full mission, levels and business needs of the department from field to Chief, for
administration, public affairs and education, IT, and the public. All department members, stakeholders,
cooperators and customers have access to any of the information the Meridian Fire Department chooses to
share through SituationAnalyst (SA).
2) Intterra Introduction
Intterra is a geospatial software company focused on building next-generation technology tools for first
responders. Five years old and headquartered in Castle Rock, CO, we are a team of experienced
responders, analysts and engineers that build the tools we know you want today. Our current clients
include the federal government, states of Colorado and Montana, large urban cities, countywide
regional fire departments, and small fire districts. We understand that each customer has a unique
culture and needs but operate within a common public safety framework. Our technical solutions are
configured to each client and are capable of expanding as they adapt to changing needs. We build S A to
help you today but, much like ICS, when your needs change, the software adapts quickly.
3) SA Description
SA is a fully mobile (JavaScript/HTML 5) web-based software
platform that allows for any type of computer/device use. This
means that Meridian Fire Department can deploy one
software system that is web-based and be confident that it
will work on all desktops, laptops, tablets, and smartphones
regardless of manufacture. Our approach blends leading
mobile interoperability technology with NFPA and DHS
interoperability standards. In addition, SA is a Software-as-a
service and hosted through Intterra’s secure Amazon Cloud
servers.
The core framework functions as an enterprise “Common
Operational Platform” (COP) but delivers much more. This architecture enables data management, sharing,
and analytics across all of Meridian’s geospatially-enabled data. The framework is focused on data
management and visualization that support decision-making for emergency responders, planners, the public,
and cooperators. It is an information management system that integrates data, imagery, CAD/AVL, analytics,
public information, inspection processes, first responder safety and situational awareness and can link to
other departmental administrative and record management systems. This capability represents the vision of
FirstNet standardized data interoperability.
INTTERRAgroup.com | info@INTTERRAgroup.com | 240-347-3447
4) SA Implementation Scope & Functionality
These tools provide relevant data feeds and workflows for common response and specialized incidents
including HazMat, USAR, and automated Public Information maps and data. This module also enables real-
time collaborative mapping, regional data and map-sharing, and ICS-based incident-specific symbology.
Data in these modules can be imported or exported to other systems such as law enforcement, state
agencies, or FEMA.
SA’s primary features and capabilities:
Briefing/Command View
Provides a snapshot of the current “heat level” for an
agency; depicts the magnitude of incidents and resource
utilization in near-realtime.
Metro briefing requires the integration of CAD data.
*Combined Metro & Wildfire briefing is available, depicting
both the local metro activity in a streamlined view with
nationally reported wildfire data*
Operations
Ops Chief, Captains, & teams can see all relevant information
coming into the system, AND map what they see and notice what others on the team are mapping live in
the system for both wildland and metro activity. Your ops workspace is the most up-to-date concept of
operations. Logins can be shared with additional resources responding, whether mutual aid, state, or
national.
Enhanced Features:
CAD/AVL Integration (SitStat)
Incident Monitor
Damage Assessment Reporting
A realtime view of your CAD and AVL feeds with incident and
unit information embedded within the icons. Resources are
color-coded based on status and incidents are realtime views.
The incident monitor & damage assessment tool allows you
to easily “get data out” of SA. Primary value is that all
department response activity is viewable within a secure,
selectively shareable format and has all the data behind it
accessible for click-through viewing.
Plans & PrePlans
Provides the ability to create map-based plans for any area of your wildland or metro jurisdiction, then
INTTERRAgroup.com | info@INTTERRAgroup.com | 240-347-3447
capture, record, and electronically share with others. Primary value is to have a preplanned response plan
that can be used for response operations, community education, and mitigation actions.
SituationAnalyst Structure PrePlans provides you with a comprehensive geodatabase of your structural
preplans with an engine company ability to create/edit preplans in the field from mobile devices. This
preplan is printable, shareable, and integrated into the other portions of SA so that you have building
information in a response format during Operations. Primary value is a system-wide capability to create
and update preplan information that each company member or staff person can access with their tablet,
smartphone or laptop.
Field Tool
iOS and Android app for field data collection in areas with
poor communications that fully integrates with SA. Typically, agencies will use the tool when performing
a specific “block and tackle” function. These apps can work with or without network connection, have 2-
way sync capability, can cache map and basemap data, and turn any device into a mobile tracking device.
The field tool is a robust addition to SA most often used to collect:
• Operational Incident Data/Field Observation Information
• Structure Pre-Plans
• Damage Assessments
• Resource Tracking Data
SA Analytics
These tools are designed for agencies looking to harness the power of data at their fingertips, within hours of
occurrence, if implemented in that way (where feasible).
Unit & Incident Performance Data –This is a both a Unit Performance tool depicting in a
dashboard/ graphical way the history of response times broken all the way down to a single resource and
shift, and an Incident Metrics tool to analyze the types and locations or hotspots of incidents within your
critical areas. Primary value is that any/all staff can see the ‘what and where’ of response information for
better planning, safety analysis, prevention programs, and service standards management.
INTTERRAgroup.com | info@INTTERRAgroup.com | 240-347-3447
Standards of Cover
An overall geospatial and dashboard
view of your SOC performance against
your benchmarks. This can be broken
down into station and battalions,
department-wide and any date range
desired.
Primary value is that it reduces the need for multiple reports, can be
shared with decision-makers or the public, and can dramatically reduce
staff time in assembling complex data into easy to see laptop or tablet-
based graph and map formats.
INTTERRAgroup.com | info@INTTERRAgroup.com | 240-347-3447
Additional Complex Reporting Tools:
Resource Drawdown
INTTERRAgroup.com | info@INTTERRAgroup.com | 240-347-3447
5) Added Software-as-a-Service Features
SA is a fully mobile (JavaScript/HTML 5) web-based software platform that allows for any type of
computer/device use. This means that the Meridian Fire Department can deploy one software system that is
web-based and be confident that it will work on all desktops, laptops, tablets, and smartphones regardless of
manufacture. Our approach blends leading mobile interoperability technology with NFPA and DHS
interoperability standards.
In addition, SA is a Software-as-a service and hosted through Intterra’s secure Amazon Cloud servers. This
architecture enables data management, sharing, and analytics across all client geospatially-enabled data.
6) Timing & Technical Assumptions
From time to time, it is necessary to gather approvals for data to pass through to Intterra/SA for your
agency’s use. The time to attain any outside approvals is not included in the estimated durations and
is the responsibility of the client. (Specific reference for this contract: sharing layers with Boise, ID,
SA system)
As we enter into a contract, we will jointly agree to the delivery timeline for each contracted module
based on resource availability at Intterra and Meridian Fire Department. We intend to accomplish the
first critical milestone with your agency (SitStat integration) within the first 45 days of working with
you.
Intterra assumes there will be departmental staff support sufficient to interact with Intterra in order
to configure, deploy, train, and utilize SA. The most successful implementations of SA have the
following 3 roles:
o A single designated project lead to represent the agencies and the technical staff to assist
with building the Standard Operating Procedures & connecting data for the
implementation of SitStat and Analytics (CAD/AVL/RMS).
o An Operations Chief (or similar) to make decisions regarding Standard Operating Procedure
and policy, and to overall, champion the use of the system across the agency(ies)
o A technical point of contact to manage and prioritize the network configuration and data
integration
This proposal reflects the integration of a single CAD & AVL and a single RMS system into SA Pro to
cover Meridian Fire Department. If multiple sources of data for each area exist to support the single
agency, it is the responsibility of the client to transform these into a single, normalized feed for each.
o This first-year subscription proposal also includes the integration work to add outlying
agencies to the Meridian system. Any agencies coming into Meridian’s SA system will need
to comply to the requirements maintained on the Meridian application server (singular feed
from Meridian to Intterra.)
o AVL location access via existing feeds will be available to Intterra.
o Meridian Fire has access to live CAD call and/or unit data and an architecture that permits
the integration of that data with Intterra’s servers.
o Any changes requested by Meridian or other agencies coming in through the Meridian
system, must be communicated and reviewed by each agency to ensure no adverse impact
INTTERRAgroup.com | info@INTTERRAgroup.com | 240-347-3447
occurs due to the other’s request. Meridian Fire Department is considered primary for this
installation, and will be the point of contact for Intterra for all of these types of multi-agency
decisions.
A separate data integration cost generally exists for the interface of RMS data into SA for the
complexity of integrating SOC analytics. This cost covers the business rule analysis and data
evaluation necessary to make sure the client’s business rules are properly reflected in SA. This first
year supplemental cost is being waived for Meridian; should data integration for outlying agencies
exceed 120 hours of work for Intterra’s data lead, a separate charge may be negotiated.
A high-level deliverable plan is depicted below and once the contract is agreed to, the plan will be
jointly agreed to by both parties. Intterra is planning to start the the Meridian Fire Department SA
Pro integration in March of 2017, with a corresponding contract start date of 1 April 2017.
High Level Deliverable Plan
ACTIVITY We
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SA Implementation
PM Implementation Prep/Team Kickoff
Core System Build; Provide Source Data
Launch Page Access Setup
User Assignment
Deploy Operational Editing
Deploy Structure PrePlans, Field Tool, Assessments
Testing/Business Process Evaluation
Train Extended Teams
Evolve Structure PrePlan Business Processes
Data Capture & Evaluate
Refine PrePlan Business Processes
Deploy SitStat (CAD & AVL)
Client preparation of data for transfer
Intterra integration of services for CAD & AVL
45-day milestone; Validate symbology and data integration
Deploy Unit & Incident Performance
Validate translation and business rules in SA
Evaluate Unit & Incident Performance Metrics
Training & Rollout
Integrate RMS/Analytics (after Performance Data Stabilization)
Client preparation of data for transfer
Intterra integration of services for SOC & Performance Analytics
Data QA & Triage
Training & Rollout
*Italics indicate client-primary tasks
INTTERRAgroup.com | info@INTTERRAgroup.com | 240-347-3447
7) Proposed Cost
Project Cost Category Description
Implement and support a subscription version of SA
Pro for metro operations. This year 1 work includes
year 1 integration services, application maintenance,
standard training and project management services.
Subscription Period:
12-month subscription period commencing 1 April 2017, ending
31 March 2018
Cost: $56, 454.36
Data Integration QA & Consulting
CAD data integration by Meridian (& Canyon) Fire Department(s)
(per Intterra specification): $0
RMS data integration for Meridian & outlying agencies and
evaluation and application of business rules: If applicable; GSA
quote rates apply
2017 Cost: $56, 454.36 (12-month GSA subscription)
Approved by: Client Approval:
Brian Collins, CEO Chief Mark Niemeyer
20 March 2017 Dated:
Signatures bind Supplemental Contract Information:
(1) Intterra Terms of Use Agreement_2017
(2) Intterra End User License Agreement_2017
(3) Intterra Website Privacy Policy_2017
INTTERRAgroup.com | info@INTTERRAgroup.com | 240-347-3447
INTTERRAgroup.com
info@INTTERRAgroup.com
240-347-3447
“Without SA we would still be moving in slow motion. It
provided my guys with the tools they so desperately needed
on the ground and me with the information to make well-
informed decisions. I was hesitant at first, but the choice to
implement this system was absolutely priceless.”
– Chief of Colorado’s DFPC
The fastest-growing
fire management
solution.
We can help!
INTTERRAgroup.com
info@INTTERRAgroup.com
240-347-3447
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 5E
PROJECT NUMBER: H-2016-0066
ITEM TITLE: Blakeslee Commons Subdivision
Development Agreement for Blakeslee Commons Subdivision (H-2016-0066) with John
Blakeslee (owner) and Global Senior Housing, LLC (Developer) located on the south
side of E. Ustick Road between N. Locust Grove Road and N. Eagle Road in the NE 1/4
of Section 5, Township 3N., Range 1 E
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2017-032110
BOISE IDAHO Pgs=50 LISA BATT 04/13/2017 02:47 PM
CITY OF MERIDIAN, IDAHO NO FEE
(DEVELOPMENT AGREEMENT
PARTIES: 1. City of Meridian
2. John Blakeslee, Owner
3. Global Senior Housing, LLC, Developer
THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into
this Zb T+1 day of Wim}, -h , Z d L-7_, M+6; by and between City of Meridian, a municipal
corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue,
Meridian, Idaho 83642 and John Blakeslee, whose address is 2545 E. Ustick Road, Meridian, Idaho
83646, hereinafter called OWNER and Global Senior Housing, LLC, whose address is PO Box
1297, Eagle, Idaho 83616, hereinafter called DEVELOPER.
RECITALS:
1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract
of land in the County of Ada, State of Idaho, described in Exhibit "A", which
is attached hereto and by this reference incorporated herein as if set forth in
full, herein after referred to as the Property; and
1.2 WHEREAS, Idaho Code § 67-651 lA provides that cities may, by ordinance,
require or permit as a condition of zoning that the Owner and/or Developer
make a written commitment concerning the use or development of the subject
Property; and
1.3 WHEREAS, City has exercised its statutory authority by the enactment of
Section 11-513-3 of the Unified Development Code ("UDC"), which
authorizes development agreements upon the annexation and/or re -zoning of
land; and
1A WHEREAS, Owner and/or Developer has submitted an application for the
annexation of approximately 10.4 acres of land from the RUT zoning district
in Ada County to the R-15 (Medium High Density Residential) zoning
district (as described in Exhibit "X'), Linder the Unified Development Code,
which generally describes how the Property will be developed and what
improvements will be made; and
1.5 WHEREAS, Owner and/or Developer made representations at the public
hearings both before the Meridian Planning & Zoning Commission and
before the Meridian City Council, as to how the Property will be developed
and what improvements will be made; and
DEVELOPMENT AGREEMENT —BLAKESLEE COMMONS SUBDIVISION H-2016-0066 PAGE I OF 9
1.6 WHEREAS, the record of the proceedings for the requested preliminary plat
on the Property held before the Planning & Zoning Commission, and
subsequently before the City Council, includes responses of government
subdivisions providing services within the City of Meridian planning
jurisdiction, and includes further testimony and comment; and
1.7 WHEREAS, on the 1" day of November, 2016, the Meridian City Council
approved certain Findings of Fact and Conclusions of Law and Decision and
Order ("Findings"), which have been incorporated into this Agreement and
attached as Exhibit `B"; and
1.8 WHEREAS, the Findings require the Owner and/or Developer to enter into a
Development Agreement before the City Council takes final action on final
plat; and
1.9 WHEREAS, Owner and/or Developer deems it to be in its best interest to be
able to enter into this Agreement and acknowledges that this Agreement was
entered into voluntarily and at its urging and request; and
1.10 WHEREAS, City requires the Owner and/or Developer to enter into a
development agreement for the purpose of ensuring that the Property is
developed and the subsequent use of the Property is in accordance with the
terms and conditions of this Agreement, herein being established as a result
of evidence received by the City in the proceedings for zoning designation
from government subdivisions providing services within the planning
jurisdiction and from affected property Owner and to ensure zoning
designation are in accordance with the amended Comprehensive Plan of the
City of Meridian on October 19, 2016, Resolution No. 16-1173, and the
UDC, Title 11.
NOW, THEREFORE, in consideration of the covenants and conditions set forth
herein, the parties agree as follows:
2. INCORPORATION OF RECITALS: That the above recitals are contractual and
binding and are incorporated herein as if set forth in full.
3. DEFINITIONS: For all purposes of this Agreement the following words, terms, and
phrases herein contained in this section shall be defined and interpreted as herein provided for,
unless the clear context of the presentation of the same requires otherwise:
3.1 CITY: means and refers to the City of Meridian, a party to this Agreement,
which is a municipal Corporation and government subdivision of the state of
Idaho, organized and existing by virtue of law of the State of Idaho, whose
address is 33 East Broadway Avenue, Meridian, Idaho 83642.
DEVELOPMENT AGREEMENT - BLAKESLEE COMMONS SUBDIVISION 14-2016-0066 PAGE 2 OF 9
3.2 OWNER: means and refers to John Blakeslee, whose address is 2545 E.
Ustick Road, Meridian, ID 83646, the party that owns said Property and shall
include any subsequent owner(s) of the Property.
3.3 DEVELOPER: means and refers to Global Senior Housing, LLC, whose
address is PO Box 1297, Eagle, Idaho 83616, the parry that is developing said
Property and shall include any subsequent developer(s) of the Property.
3.4 PROPERTY: means and refers to that certain parcel(s) of Property located
in the County of Ada, City of Meridian as described in Exhibit "A"
describing the parcels to be re -zoned Medium High Density Residential (R-
15) and attached hereto and by this reference incorporated herein as if set
forth at length.
4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest the
right to develop the Property in accordance with the terms and conditions of this Agreement.
4.1 The uses allowed pursuant to this Agreement are only those uses allowed
under the UDC.
4.2 No change in the uses specified in this Agreement shall be allowed without
modification of this Agreement.
5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY:
5.1. Owner and/or Developer shall develop the Property in accordance with the
following special conditions:
a. Except the public street access to E. Ustick Road, direct lot access to E. Ustick, an
arterial street, is prohibited in accord with UDC 11-3A-3.
b. The developer shall comply with the submitted home elevations in Exhibit A.4 of
the attached Findings of Fact and Conclusions of Law with attached Staff Report
(Exhibit `B") and the elevations as shown in attached Exhibit "C". Future homes
adjacent to E. Ustick Road (Lots 2-6, Block 6, and Lots 2-5, Block 1) shall
incorporate a mix of materials, windows and decorative trim, and two variations in
the roof lines to provide articulation and modulation to the side and rear facades
that face the arterial street.
C. With the first phase of the development, the developer shall install landscaping
and site amenities as follows:
1. Construct the entire landscape buffer along E. Ustick Road, including
replacing the existing gravel with vegetation and removing/relocating the
existing split rail fence to the interior edge of the buffer in accord with UDC
11 -3B -7C;
2. Construct Lot 4, Block 2, including the consolidation of Lots 11 and 19,
Block 2 into a single common lot in the general vicinity between Lots 14 and
DEVELOPMENT AGREEMENT -BLAKESLEE COMMONS SUBDIVISION H-2016-0066 PAGE 3 OF 9
15, Block 2 and add a 5 -foot wide walking path that connects Street B to
Street F.
3. Construct the proposed clubhouse, either pool or outdoor kitchen and
associated parking on Lot 20, Block 4 as proposed. The developer shall
obtain CZC and DES approval prior to applying for a building permit to
develop the lot.
d. With submittal of the second final plat application, (and before the 31St building
permit is issued) the applicant shall provide a copy of a recorded emergency
access to Wingate Lane. Said easement shall meet all of the requirements of the
fire department.
e. The development shall be limited to households with at least one resident who is
55 years of age and older.
f. The development shall be limited to 74 single-family lots.
6. COMPLIANCE PERIOD This Agreement must be fully executed within six (6)
months after the date of the Findings for the annexation and zoning or it is null and void.
7. DEFAULT/CONSENT TO DE -ANNEXATION AND REVERSAL OF
ZONING DESIGNATION:
7.1 Acts of Default. Either parry's failure to faithfully comply with all of the
terms and conditions included in this Agreement shall constitute default
under this Agreement.
7.2 Notice and Cure Period. In the event of Owner and/or Developer's default
of this Agreement, Owner and/or Developer shall have thirty (30) days from
receipt of written notice from City to initiate commencement of action to
correct the breach and cure the default, which action must be prosecuted with
diligence and completed within one hundred eighty (180) days; provided,
however, that in the case of any such default that cannot with diligence be
cured within such one hundred eighty (180) day period, then the time allowed
to cure such failure may be extended for such period as may be necessary to
complete the curing of the same with diligence and continuity.
7.3 Remedies. In the event of default by Owner and/or Developer that is not
cured after notice as described in Section 7.2, Owner and/or Developer shall
be deemed to have consented to modification of this Agreement and de -
annexation and reversal of the zoning designations described herein, solely
against the offending portion of Property and upon City's compliance with all
applicable laws, ordinances and rules, including any applicable provisions of
Idaho Code §§ 67-6509 and 67-6511. Owner and/or Developer reserve all
rights to contest whether a default has occurred. This Agreement shall be
enforceable in the Fourth Judicial District Court in Ada County by either the
City or Owner and/or Developer, or by any successor or successors in title or
by the assigns of the parties hereto. Enforcement may be sought by an
DEVELOPMENT AGREEMENT - BLAKESLEE COMMONS SUBDIVISION H-2016-0066 PAGE 4 OF 9
appropriate action at law or in equity to secure the specific performance of
the covenants, agreements, conditions, and obligations contained herein.
7.4 Delay. In the event the performance of any covenant to be performed
hereunder by either Owner and/or Developer or City is delayed for causes that
are beyond the reasonable control of the party responsible for such
performance, which shall include, without limitation, acts of civil
disobedience, strikes or similar causes, the time for such performance shall be
extended by the amount of time of such delay.
7.5 Waiver. A waiver by City of any default by Owner and/or Developer of any
one or more of the covenants or conditions hereof shall apply solely to the
default and defaults waived and shall neither bar any other rights or remedies
of City nor apply to any subsequent default of any such or other covenants
and conditions.
8. INSPECTION: Owner and/or Developer shall, immediately upon completion of
any portion or the entirety of said development of the Property as required by this Agreement or by
City ordinance or policy, notify the City Engineer and request the City Engineer's inspections and
written approval of such completed improvements or portion thereof in accordance with the terms
and conditions of this Agreement and all other ordinances of the City that apply to said Property.
9. REQUIREMENT FOR RECORDATION: City shall record this Agreement,
including all of the Exhibits, and submit proof of such recording to Owner and/or Developer, prior to
the third reading of the Meridian Zoning Ordinance in connection with the re -zoning of the Property
by the City Council. If for any reason after such recordation, the City Council fails to adopt the
ordinance in connection with the annexation and zoning of the Property contemplated hereby, the
City shall execute and record an appropriate instrument of release of this Agreement.
10. ZONING: City shall, following recordation of the duly approved Agreement, enact a
valid and binding ordinance zoning the Property as specified herein.
11. SURETY OF PERFORMANCE: The City may also require surety bonds,
irrevocable letters of credit, cash deposits, certified check or negotiable bonds, as allowed under the
UDC, to insure the installation of required improvements, which the Owner and/or Developer agree
to provide, if required by the City.
12. CERTIFICATE OF OCCUPANCY: No Certificates of Occupancy shall be issued
in any phase in which the improvements have not been installed, completed, and accepted by the
City, or sufficient surety of performance is provided by Owner and/or Developer to the City in
accordance with Paragraph 11 above.
13. ABIDE BY ALL CITY ORDINANCES: That Owner and/or Developer agree to
abide by all ordinances of the City of Meridian unless otherwise provided by this Agreement.
DEVELOPMENT AGREEMENT - BLAKESLEE COMMONS SUBDIVISION H-2016-0066 PAGE 5 OF 9
14. NOTICES: Any notice desired by the parties and/or required by this Agreement
shall be deemed delivered if and when personally delivered or three (3) days after deposit in the
United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed
as follows:
CITY:
City Clerk
City of Meridian
33 E. Broadway Ave.
Meridian, Idaho 83642
OWNER:
John Blakeslee
2545 E. Ustick Road
Meridian, ID 83642
with copy to:
City Attorney
City of Meridian
33 E. Broadway Avenue
Meridian, ID 83642
DEVELOPER:
Global Senior Housing, LLC
PO Box 1297
Eagle, ID 83616
14.1 A party shall have the right to change its address by delivering to the other
party a written notification thereof in accordance with the requirements of this section.
15. ATTORNEY FEES: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as
may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent
jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall
survive any default, termination or forfeiture of this Agreement.
16. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time
is strictly of the essence with respect to each and every term, condition and provision hereof, and that
the failure to timely perform any of the obligations hereunder shall constitute a breach of and a
default under this Agreement by the other party so failing to perform.
17. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure
to the benefit of the parties' respective heirs, successors, assigns and personal representatives,
including City's corporate authorities and their successors in office. This Agreement shall be
binding on the Owner and/or Developer, each subsequent owner and any other person acquiring an
interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or
portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any
successor owner or Owner shall be both benefited and bound by the conditions and restrictions
herein expressed. City agrees, upon written request of Owner and/or Developer, to execute
appropriate and recordable evidence of termination of this Agreement if City, in its sole and
reasonable discretion, had determined that Owner and/or Developer have fully performed their
obligations under this Agreement.
18. INVALID PROVISION: If any provision of this Agreement is held not valid by a
court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement
and the invalidity thereof shall not affect any of the other provisions contained herein.
DEVELOPMENT AGREEMENT -BLAKESLEE COMMONS SUBDIVISION H-2016-0066 PAGE 6 OF 9
19. DUTY TO ACT REASONABLY: Unless otherwise expressly provided, each party
shall act reasonably in giving any consent, approval, or taking any other action under this Agreement.
20. COOPERATION OF THE PARTIES: In the event of any legal or equitable action
or other proceeding instituted by any third party (including a governmental entity or official)
challenging the validity of any provision in this Agreement, the parties agree to cooperate in
defending such action or proceeding.
21. FINAL AGREEMENT: This Agreement sets forth all promises, inducements,
agreements, condition and understandings between Owner and/or Developer and City relative to the
subject matter hereof, and there are no promises, agreements, conditions or understanding, either oral
or written, express or implied, between Owner and/or Developer and City, other than as are stated
herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or
addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and
signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a
duly adopted ordinance or resolution of City.
21.1 No condition governing the uses and/or conditions governing re -zoning of the subject
Property herein provided for can be modified or amended without the approval of the
City Council after the City has conducted public hearing(s) in accordance with the
notice provisions provided for a zoning designation and/or amendment in force at the
time of the proposed amendment.
22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the
date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in
connection with the annexation and zoning of the Property and execution of the Mayor and City
Clerk.
[end of text; signatures, acknowledgements, and Exhibits A and B follow]
ACKNO
IN WITNESS WHEREOF, the parties
it effective as hereinabove provided.
OWNER:
BlakesleeJohn
CITY OF MERIDIAN
herein executed this aea'e'�ment and made
EVELOPER:
lobal Senior Housing, LLC
L -In
ATTEST:
DEVELOPMENT AGREEMENT -BLAKESLEE COMMONS SUBDIVTSION H-2016-0066
PAGE 7 OF 9
By: `' ._ _._ _ .__ _.
Mayor Tammy eerd IIAy Coles, City Clerk
m2� S�qL H, ,
DEVELOPMENT AGREEMENT- BLAKESLEE COMMONS SUBDIVISION H-2016-0066 PAGE 8 OF 9
STATE OF IDAHO )
ss:
County of Ada, )
v2Dl ,7
On this av day of/�w rc� —, 2"0, before me, the undersigned, a Notary Public in and for said
State, personally appeared John Blakeslee, known or identified to me to be person who signed above and
acknowledged to me that he executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in
this certificate fust above written.
(SEAL)
C WALKER
Notary Public
State of Idaho
STATE OF IDAHO )
ss:
Lz4 . ""I--
otai*y Pu is fojiaho
Residing at: ")/<,a L
My Commission Expires: oZ • 0
County of Ada, )
On this av day of �fCL Yd -It , 20t'6, before me, the undersigned, a Notary Public in and for said
State, personallyear
a ped / o -y known or identified to me to be the
�'W n of Global Senior Housing, LLC, and acknowledged to me that he executed the same on
behal f Aaid Company.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in
this certificate first above written.
SEAL �f
CYNDI WALKER Notary lic for-41ahQ
Notary Publlo Residing at: GQ2
State of Idaho My Commission Expires: /
STATE OF IDAHO
: ss
County of Ada
2011-+
On this day of t' a\'\ ,`20T6 -before me, a Notary Public, personally appeared
Tammy de Weerd and C.Jay Coles, know or identified to me to be the Mayor and Clerk, respectively, of the City
of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and
acknowledged to me that such City executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in
this certificate first above written.
•.•• gLE •�.
(SEAL) :�� �0 T� : Notary Public fbtjdaho
'4 ; Residing at: .Q1Le,CQ..t,CAl I —3/M4a
r Commission expires: 3-,a? - Q a
DEVELOPMEAAAt'A I.6".L M COMMONS SUBDIVISION H-2016-0066 PAGE 9 OF 9
STATE OF IDAHO
ss:
County of Ada,
owl%
On this .20 day of r/lar , before me, the undersigned, a Notary Public in and for said
State, personally appeared John Blakeslee, known or identified to me to be person who signed above and
acknowledged to me that he executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in
this certificate fust above written.
(SEAL)
CYNDI WALKER
Notary Public
State of Idaho
STATE OF IDAHO )
ss:
Notary Public foaho
Residing at:Dot 5e
My Commission Expires: oZ • D
County of Ada, )
aoi7
On this ae) day of ad r6k before me, the undersigned, a Notary Public in and for said
State, personally appeared known or identified to me to be the
elflb e of Global Senior Housing, LLC, and acknowledged tome that he executed the same on
behal of Aaid Company.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in
this certificate first above written.
(SEAL)
CYNDI WALKER
Notary Public
State of Idaho
STATE OF IDAHO )
ss
County of Ada )
' r
Notary is fo ahQ
Residing at:
My Commission Expires: /,2-,,)Z-
On
,2•Dy•
On this day of , 2016 before me, a Notary Public, personally appeared
Tammy de Weerd and C.Jay Coles, know or identified to me to be the Mayor and Clerk, respectively, of the City
of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and
acknowledged to me that such City executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in
this certificate first above written.
(SEAL)
Notary Public for Idaho
Residing at:
Commission expires:
DEVELOPMENT AGREEMENT - BLAKESLEE COMMONS SUBDIVISION H-2016-0066 PAGE 9 OF 9
EXHIBIT A
BLAKESLEE COMMONS SUBDIVISION - H 2016-0066
EXHIBIT A
BLAKESLEE COMMONS SUBDIVISION - H 2016-0066
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0066
1 -
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND
DECISION & ORDER
In the Matter of the Request for Annexation and Zoning of 12.01 Acres of Land with an R-15 Zoning
District; and Preliminary Plat Consisting of seventy-four (74) single-family residential building lots and
twelve (12) common lots on 12.01 acres of land for Blakeslee Commons Subdivision located on the south
side of E. Ustick Road between N. Locust Grove Road and N. Eagle Road, by Global Senior Housing,
LLC.
Case No(s). H-2016-0066
For the City Council Hearing Date of: October 4 and October 18, 2016 (Findings on November 1,
2016)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of October 18, 2016, incorporated
by reference)
2. Process Facts (see attached Staff Report for the hearing date of October 18, 2016, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of October 18,
2016, incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of October 18, 2016, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use
Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
EXHIBIT B
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0066
2 -
6. That the City has granted an order of approval of the annexation and zoning request in
accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a
copy served by the Clerk upon the applicant, the Planning Department, the Public Works
Department and any affected party requesting notice.
7. That this annexation approval is subject to a development agreement containing the provisions in
the attached Staff Report for the hearing date of October 18, 2016, incorporated by reference.
C. Decision and Order
Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant’s request for annexation and zoning was approved with an R-15 zoning district
with the requirement of a Development Agreement with the provisions noted in the Staff
Report for the hearing date of October 18, 2016, attached as Exhibit A.
2. The applicant’s request for a preliminary plat is hereby approved based on the findings in the
Staff Report for the hearing date of October 18, 2016, attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Six (6) Month Development Agreement Duration
The development agreement shall be signed by the property owner and returned to the City
within six (6) months of the City Council granting annexation and/or rezone (UDC 11-5B-3D).
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the City if filed prior to the end of the six (6) month approval
period (UDC 11-5B-3F).
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of October 18, 2016
By action of the City Council at its regular meeting held on the day of /Ualem bw ,
2016.
COUNCIL PRESIDENT KEITH BIRD VOTED Yet
COUNCIL VICE PRESIDENT JOE BORTON VOTED Ya
COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED I4
COUNCIL MEMBER TY PALMER VOTED Y& t
COUNCIL MEMBER LUKE CAVENER VOTED Y1°C,
COUNCIL MEMBER GENESIS MILAM VOTED
MAYOR TAMMY de WEERD VOTED
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Copy served upon Applicant, The Planning Division, Public Works Department and City Attorney.
By: C . -S'y C Dated:
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0066
3-
EXHIBIT A
Blakeslee Commons Subdivision – H-2016-0066 PAGE 1
STAFF REPORT
Hearing Date: October 18, 2016
Continued from October 4th, 2016
TO: Mayor & City Council
FROM: Josh Beach, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Blakeslee Commons Subdivision – H-2016-0066
I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST
The applicant, Global Senior Housing , LLC, has submitted an application for annexation and zoning
AZ) of 12.01 acres of land with an R-15 zoning district; and a preliminary plat (PP) consisting of 74
single-family building lots and 12 common lots on 12.01 acres of land for Blakeslee Commons
Subdivision.
II. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed AZ and PP applications in accord with the conditions of
approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D.
The Meridian Planning & Zoning Commission heard these items on September 15, 2016. At the
public hearing, the Commission moved to recommend approval of the subject AZ and PP
requests.
a. Summary of Commission Public Hearing:
i. In favor: Wendy Shrief (applicant’s representative), Ron Walsh, John Blakeslee,
ii. In opposition:
iii. Commenting: John Blakeslee
iv. Staff presenting application: Josh Beach
v. Other staff commenting on application: Bill Parsons, Andrea Pogue
b. Key issue(s) of Public Testimony:
i. The current property owner (John Blakeslee) would like to remain in his home until
that particular phase (phase 3) is developed.
c. Key Issues of Discussion by Commission:
i. Timing of construction of the emergency access and if there is an easement in place to
cross the adjacent property?
ii. How the phasing is laid out and the timing of the phasing.
iii. In which phase should the Blakeslee home be demolished.
iv. Is bonding for the landscaping improvements appropriate for this development?
v. Does the project still have sufficient amenities if the pool is removed from the
amenities?
vi. Is the development adequately parked with the requested reduction in the number of
off-street parking spaces?
vii. Timing of the utility connection if the existing home is to remain for any period of time.
viii. The potential to include in the DA provisions that this be a 55 and older community and
that the lot number be capped at 74.
EXHIBIT A
Blakeslee Commons Subdivision – H-2016-0066 PAGE 2
ix. Whether to provide a common drive or a street to the property adjacent to the
northeast corner of the property.
d. Commission Change(s) to Staff Recommendation:
i. Modify condition 1.1.1d(3) to read as follows: Construct the proposed clubhouse,
outdoor kitchen and associated parking on Lot 20, Block 4 as proposed. The applicant
shall obtain CZC and DES approval prior to applying for a building permit to develop
the lot.
ii. Modify condition 1.1.2e to read as follows: The applicant shall provide a stub street to
the south or west boundary of parcel #S1105120653.
iii. Add condition 1.1.1f to read as follows: The development shall be limited to residents
who are 55 years of age and older.
iv. Add condition 1.1.1g to read as follows: The development shall be limited to 74 single-
family lots.
e. Outstanding Issue(s) for City Council:
i. None
The Meridian City Council heard this item on October 18, 2016. At the public hearings, the
Council moved to approve the AZ and PP request.
a. Summary of City Council Public Hearing:
i. In favor: Wendy Shrief, Pam Walsh, Nick Walsh, John Walsh, Marcus Tam, John
Blakeslee, Julie Blakeslee, Scott Blakeslee, Kent Brown
ii. In opposition: None
iii. Commenting: Pam Walsh, Kent Brown
iv. Written testimony: None
v. Staff presenting application: Josh Beach
vi. Other staff commenting on application: Ted Baird, Caleb Hood
b. Key Issues of Discussion by Council:
i. If the project is marketed towards people who are age 55 and over, how do you actually
restrict it to people who fit that definition?
ii. Concerns about how the CC&R document will restrict the age of people who purchase
and can live within the proposed development.
iii. Whether to allow the applicant to leave the South Slough open rather than have it tiled.
iv. Which amenities the applicant will be constructing as part of the project.
c. Key Council Changes to Staff/Commission Recommendation
i. Modify condition 2.1.2 to read as follows: Developer shall be required to provide a
second water main connection to the project to create a looped system. This second
connection can be a second connection to Ustick Road per the Public Works
Department; however a mainline valve will need to be installed in the Ustick Road main
at the new tee location to provide a means of isolation.
ii. Modify condition 1.1.1C3 to read as follows: Construct the proposed clubhouse, either
pool or outdoor kitchen and associated parking on Lot 20, Block 4 as proposed. The
applicant shall obtain CZC and DES approval prior to applying for a building permit to
develop the lot.
EXHIBIT A
Blakeslee Commons Subdivision – H-2016-0066 PAGE 3
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to recommend approval to the City
Council of File Number H-2016-0066, as presented in the staff report for the hearing date of
September 15, 2016, with the following modifications: (Add any proposed modifications).
Denial
After considering all staff, applicant and public testimony, I move to recommend denial to the City
Council of File Number H-2016-0066, as presented during the hearing on September 15, 2016, for the
following reasons: (You should state specific reasons for denial)
Continuance
I move to continue File Number H-2016-0066 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located on the south side of E. Ustick Road between N. Locust Grove Road and N.
Eagle Road in the NE ¼ of Section 5, Township 3N., Range 1E.
B. Owners:
John Blakeslee
2545 E. Ustick Dr.
Meridian, ID 83616
C. Applicant:
Global Senior Housing, LLC
PO Box 1297
Eagle, ID 83616
D. Representative:
Horrocks Engineers
5700 E. Franklin Road Ste. 160
Nampa, ID 83687
E. Applicant's Statement/Justification: Please see applicant’s narrative for this information.
V. PROCESS FACTS
A. The subject application is for annexation and zoning and preliminary plat. A public hearing is
required before the Planning & Zoning Commission and City Council on this matter, consistent
with Meridian City Code Title 11, Chapter 5.
B. Newspaper notifications published on: August 22 and September 5, 2016 (Commission);
September 19 and September 26, 2016 (Council)
C. Radius notices mailed to properties within 300 feet on: August 22, 2016 (Commission);
September 16, 2016 (Council)
D. Applicant posted notice on site(s) on: September 1, 2016 (Commission) October 6, 2016
Council)
VI. LAND USE
EXHIBIT A
Blakeslee Commons Subdivision – H-2016-0066 PAGE 4
A. Existing Land Use(s) and Zoning: The annexation area is agricultural property developed with a
County residence and multiple outbuildings, zoned RUT in Ada County.
B. Character of Surrounding Area and Adjacent Land Use and Zoning:
1. North: E. Ustick Road; Single-family residential properties in Champion Park Subdivision,
zoned R-8.
2. East: Single-family residential properties zoned R-2 (City) and R-1 (Ada County)
3. South: Single-family residential properties zoned RUT (Ada County)
4. West: Single-family residential properties zoned RUT (Ada County)
C. History of Previous Actions: None
D. Utilities:
1. Location of sewer: This project falls within two sanitary sewer service areas, however, Public
Works has evaluated the project and has determined that the entire project can sewer to the
existing mainline in E. Ustick Road.
2. Location of water: Water mains intended to provide service to the proposed development
currently exist adjacent to the proposed development in E. Ustick Road.
3. Issues or concerns: Developer shall be required to provide a second water main connection to
the project to create a looped system. This second connection will need to come from the
east or west, N. Leslie Way or from an extension down N. Wingate Lane. A second
connection to E. Ustick Road along the project frontage will not satisfy this requirement.
This project falls within two sanitary sewer service areas, however, Public Works has
evaluated the project and has determined that the entire project can sewer to the existing
mainline in E. Ustick Road.
E. Physical Features:
1. Canals/Ditches Irrigation: The South Slough crosses the southern boundary of the property.
This waterway will remain open as part of the subject development.
2. Hazards: Staff is not aware of any hazards that exist on this property.
3. Flood Plain: This site does not lie within the Meridian Floodplain Overlay District.
VII. COMPREHENSIVE PLAN POLICIES AND GOALS
The Comprehensive Plan Future Land Use Map (FLUM) designates this site as Medium Density
Residential (MDR). MDR designated areas allow smaller lots for residential purposes within City
limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre
d.u./acre).
The applicant proposes to develop this 12.01 acre site with 74 single-family detached residential
structures. The project will have a gross density of 6.16 dwelling units per acre (d.u./acre) and a net
density of 9.35 d.u./acre, which is consistent with the density desired in MDR designated areas.
Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to
the proposed use (staff analysis in italics):
Support a variety of residential categories (low-, medium-, medium-high
and high-density single-family, multi-family, townhouses, duplexes,
apartments, condominiums, etc.) for the purpose of providing the City
with a range of affordable housing opportunities.” (3.07.01E)
EXHIBIT A
Blakeslee Commons Subdivision – H-2016-0066 PAGE 5
The proposed single-family detached dwellings will contribute to the variety of housing types
available within the City.
Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City.” (3.01.01F)
City services are available and will be extended by the developer to the proposed lots upon
development of the site in accord with UDC 11-3A-21.
Require common area in all subdivisions.” (3.07.02F)
The proposed plat depicts a total of 1.49 acres (or 12.5%) of qualified open space in accord
with the requirements listed in UDC11-3G-3.
Implement the City’s Pathways Master Plan.” (5.03.01A)
A segment of the City’s multi-use pathway system is designated on the Master Pathways Plan
on this site along the north side of the South Slough. This segment of the pathway must be 10
feet wide and will be required to be paved in accord with UDC 11-3A-8 and landscaped in
accord with UDC 11-3B-12.
Review new development for appropriate opportunities to connect local roads and collectors
to adjacent properties (stub streets). (3.03.020)
The applicant proposes to stub streets to the west and south for future development. Staff also
requires that the applicant extend a stub street to parcel# S1105120653 to allow for future
development.
Require pedestrian access connectors in all new development to link subdivisions together to
promote neighborhood connectivity as part of a community pathway system.” (3.03.03B)
The applicant will construct the 10-foot multi-use pathway along the north side of the South
Slough. The applicant is also proposing 5-foot attached sidewalks that will connect to an
existing sidewalk to the north along E. Ustick Road. The applicant is also proposing to stub a
5-foot sidewalk to the south, and west. Staff is also requiring a sidewalk to be stubbed to the
east in conjunction with a stub street. Staff is requesting that the applicant combine and
realign two common lots (Lots 11 and 19, Block 2) so the lots line up with the proposed north
section of Lot 4, Block 2. This will provide a visual corridor through the proposed
subdivision and does not provide blind spots in between the houses.
Reduce the number of existing access points onto arterial streets by using methods such as
cross access agreements, access management and frontage/backage roads.” (3.03.02N)
The submitted plat depicts one access point to E. Ustick Road as well as a stub a street on the
west boundary and one stub street on the south boundary for future extension. To ensure the
1.169 acre parcel in the northeast corner of the development will have street frontage in the
future, staff recommends that the applicant stub a street to this parcel in order to
accommodate future development without requiring an additional access point to E. Ustick
Road.
Require new residential development to meet development standards regarding landscaping,
signage, fences and walls, etc.” (3.05.02C)
Street buffer landscaping is required adjacent to E. Ustick Road in accord with the standards
listed in UDC 11-3B-7C. Separate permits shall be obtained for signage and fencing in
compliance with the standards listed in UDC 11-3D-5 and 11-3A-7 respectively.
EXHIBIT A
Blakeslee Commons Subdivision – H-2016-0066 PAGE 6
Coordinate with public works, police, and fire departments on proposed annexation and
development requests, and the impacts on services.” (3.04.01H)
Staff has coordinated with public works, police and fire and has incorporated their comments
and conditions in this report.
Improve and protect creeks (Five Mile, Eight Mile, Nine Mile, Ten Mile, South Slough, and
Jackson and Evans Drainages) throughout commercial, industrial and residential
areas.”(5.01.01E)
The applicant is proposing to leave the South Slough open, to provide fencing as required by
the UDC, to install landscaping, and construct the regional pathway.
For the above stated reasons, staff finds the proposed project is generally consistent with the goals
and objectives in the Comprehensive Plan.
VIII. UNIFIED DEVELOPMENT CODE (UDC)
A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to
provide for a range of housing opportunities consistent with the Meridian comprehensive plan.
Residential districts are distinguished by the allowable density of dwelling units per acre and
corresponding housing types that can be accommodated within the density range. The medium
density residential (R-15) district allows a maximum gross density of 15 dwelling units per acre.
B. Schedule of Use: Unified Development Code (UDC) Table 11-2A-7 lists the principal permitted
P), accessory (A), conditional (C), and prohibited (-) uses in the R-15 zoning district. Any use
not explicitly listed, or listed as a prohibited use is prohibited. The proposed uses of the site for
single-family detached dwellings are principally permitted uses in the R-15 zoning district.
C. Dimensional Standards: Development of the site should be consistent with the dimensional
standards listed in UDC Tables 11-2A-7 for the R-15 zoning district.
D. Landscaping:
Street buffer landscaping shall be installed in accordance with the standards listed in UDC
Table 11-2A-7 and UDC 11-3B-7C for the R-15 zoning district.
The proposed micropaths and pathways shall comply with the design standards in accord with
UDC 11-3A-8 and UDC 11-3B-12.
Per UDC 11-3G-3, the plat is required to provide 10 percent open space and one amenity for
every 20 acres of development area.
E. Off-Street Parking: Off-street parking is required in accord with UDC 11-3C-6A for the proposed
single-family development. For two, three and four bedroom units, four (4) parking spaces are
required; at least two in an enclosed garage. The applicant has submitted a concurrent alternative
compliance application to deviate from this requirement. (See analysis below.)
The clubhouse is required to comply with the parking standards set forth in UDC 11-3C-6B.
IX. ANALYSIS
A. Analysis of Facts Leading to Staff Recommendation:
1. Annexation & Zoning
The applicant has applied for annexation and zoning of 12.01 acres of land with an R-15 zoning
district. As discussed above in Section VII, staff believes the proposed zoning designations are
generally consistent with the policies in the Comprehensive Plan.
EXHIBIT A
Blakeslee Commons Subdivision – H-2016-0066 PAGE 7
The applicant proposes to develop 74 new single-family residential detached homes as shown on
the preliminary plat included in Exhibit A.2.
The legal description submitted with the application, included in Exhibit C, shows the boundaries
of the property proposed to be annexed. The property is contiguous to land that has been annexed
into the City and is within the Area of City Impact boundary.
The City may require a development agreement (DA) in conjunction with an annexation pursuant
to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this
application, staff recommends a DA as a provision of annexation with the provisions included in
Exhibit B.
2. Preliminary Plat
The proposed plat consists of 74 building lots and 12 common lots on 12.01 acres of land in a
proposed R-15 zoning district (see Exhibit A.2). The gross density for the subdivision is 6.16
d.u./acre with a net density of 9.35 d.u./acre. The average lot size is 4,800 square feet.
Dimensional Standards: Development of this site is required to comply with the dimensional
standards listed in UDC 11-2A-3 and Table 11-2A-7 for the R-15 zoning district. Staff has
reviewed the proposed plat and found it to be in compliance with those standards. The R-15 zone
is being requested by the applicant to have greater flexibility in the dimensional standards,
specifically 3-foot interior side yard setback.
Access: Access is proposed for this site via one access from E. Ustick Road, For future
connectivity, the applicant is proposing to provide two (2) stub streets; one to the north and the
other on the west. As mentioned above, staff has concerns with the limited connectivity in the
area, therefore, staff recommends that an additional stub street be provided on the east boundary
of the development or the north boundary of parcel #S1105120653 for increased connectivity, in
lieu of the common driveway as currently proposed.
Due to the limited vehicular connectivity to the property and due to the fact that the
property lacks a secondary access point, the fire code limits the development to 30 homes.
Once a secondary or emergency access point is provided (that meets the requirements of the fire
department) the applicant will be allowed to construct additional homes. The plat indicates an
emergency access is proposed across Lots 40-42, Block 3. Staff anticipates that the emergency
access will be provided in this location, however a recorded agreement has not been provided.
Staff recommends that the applicant provide a recorded copy of the easement with submittal of
the first final plat application.
Phasing: The applicant submitted a phasing plan that indicates the emergency access will be in
the second phase. The number of homes approved with the second phase (40 total lots between
phase 1 and phase 2) will be greater than the 30 allowed prior to the required emergency access
easement, therefore the applicant will need to provide a recorded emergency access prior to
submission of the second final plat application
Common Driveways: The applicant is proposing five (5) common driveways in this project. All
common driveways should comply with the standards listed in UDC 11-6C-3D. Staff has
reviewed the dimensions of the common driveways depicted on the plat and they are consistent
with these standards. Unless limited by a significant geographical feature, or separated by a
minimum 5-foot wide landscaped common lot, all properties that abut a common driveway
shall take access from the driveway.
A perpetual ingress/egress easement is required to be filed with the Ada County Recorder,
which shall include a requirement for maintenance of a paved surface capable of supporting
fire vehicles and equipment.
EXHIBIT A
Blakeslee Commons Subdivision – H-2016-0066 PAGE 8
For any plats using a common driveway, the setbacks, building envelope, and orientation of
the lots and structures are required to be shown on the preliminary plat and/or as an
exhibit with the final plat application.
Parking: For single-family developments, off-street parking is required in accord with the
standards listed in UDC Table 11-3C-6 as follows:
The applicant is proposing to construct all 2 and 3-bedroom single-family homes,
therefore 4 parking spaces per unit are required; at least 2 in an enclosed garage and 2 on
a driveway.
The submitted site plan depicts five (5) common driveways from which the applicant is requesting
to allow a five (5) foot garage setback. The Lots include 34-36, 37-39, 40-42, and 43-45 of Block
3, Lots 21-23, 24-26, and 28-31 of Block 4 and Lots 8-10 of Block 5. The applicant is asking for
alternative compliance to reduce the parking on 25 of the lots in the development and to allow
that parking to be located in a number of parking lots to be located in close proximity to the
subject homes. For that number of lots (25), the UDC requires that the applicant provide 50 off-
street parking spaces on a driveway. The applicant is proposing nineteen (19) off-street parking
spaces to be located in close proximity to the subject properties. Staff is recommending that the
applicant provide two (2) parking stalls at the end of each of the five (5) common driveways.
This change will bring two (2) of the spaces closer to the units that will utilize them and limit
their use by the other units in the development. Staff’s recommendation will bring the number
of off-street parking proposed for these twenty-five (25) homes to twenty-nine (29), or a little
greater than 50% of what the UDC requires. A certain number of the nineteen (19) proposed
off-street parking stalls will be allocated to the proposed clubhouse. The number of required
spaces for the clubhouse is based on the UDC requirement for 1 space for every 500 square
feet of gross floor area.
In considering the alternative compliance staff is supportive for the following reasons:
1. This development is going to be marketed to the 55 and over demographic, limiting the
number of vehicles that will need to be accommodated per unit.
2. The width of the proposed streets (specifically Street G and Street F) in proximity to the lots
for which alternative compliance is requested can accommodate parking on one side of the
street.
The applicant should install wheel stops in all of the parking stalls to minimize vehicle overhang
onto an adjacent sidewalk or landscaping area.
Landscaping: A landscape plan was submitted with this application for the area proposed to be
platted as shown in Exhibit A.3.
A 25-foot wide street buffer is required along E. Ustick Road, an arterial street, per UDC Table
11-2A-6 and 11-2A-7, and is required to be landscaped in accord with the standards listed in
UDC 11-3B-7C. Staff recommends this buffer be constructed with the first phase of
development. The gravel adjacent to E. Ustick Road between the sidewalk and the curb needs to
be removed and landscaped according to UDC 11-3B-7C.
The existing fence along Ustick Road also needs to be removed or relocated to the interior edge
of the landscape buffer per UDC 11-3B-7C.
Landscaping within the common areas is required in accord with the standards listed in UDC 11-
3G-3E. The landscape plan complies with these standards.
EXHIBIT A
Blakeslee Commons Subdivision – H-2016-0066 PAGE 9
Landscaping is required along all pathways in accord with the standards listed in UDC 11-3B-
12C. If the Irrigation District does not allow landscaping within their easement, provide an
additional 5 feet outside of the easement for landscaping.
Staff recommends that the applicant consolidate two common lots (Lots 11 and 19, Block 2)
into a single common lot in the general vicinity between lots 14 and 15, Block 2, to increase
visibility on Lot 4, Block 2.
Tree Mitigation: If there are existing trees on the site that are proposed to be removed; the
applicant should contact Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to
confirm mitigation requirements prior to removal of any trees on the site.
Open Space: A minimum of 10% qualified open space is required to be provided for this
development in accord with UDC 11-3G-3A.1. Based on the area of the preliminary plat (12.01
acres), a minimum of 1.20 acres of qualified open space is required to be provided as set forth in
UDC 11-3A-3B. A total of 12.5% of qualified open space is proposed consisting of ½ the street
buffer along E. Ustick Road, the regional pathway along the South Slough, the micropath lot and
internal common open space area (50’ x 100’) comply with this requirement. To increase the
usability of the central open space lot staff recommends that the applicant consolidate two
common lots (Lots 11 and 19, Block 2) into a single common lot in the general vicinity
between Lots 14 and 15, Block 2 and add a 5-foot wide walking path that connects Street B
to Street F.
Site Amenities: All developments consisting of five acres of more are required to provide a
minimum of one site amenity; one additional site amenity is required for each additional 20 acres
per UDC 11-3G-3A.2, in accord with the standards listed in UDC 11-3G-3C. Based on the area of
the preliminary plat (12.01 acres), staff requires a minimum of 1 qualified site amenities be
provided. The applicant proposes to provide a central common area, a clubhouse, pool and a
segment of the City’s multi-use recreational pathway on the south boundary. As noted above,
staff is recommending additional 5-foot wide walking path through Lot 4, Block 2 to increase
pedestrian connectivity within the proposed development.
Staff is supportive of the amenity package for the development however; staff recommends
that the clubhouse and pool (Lot 20, Block 4) and the central open space (Lot 4, Block 2),
including the walking path is constructed with the first phase of development.
Pathways: The Pathways Master Plan depicts a regional pathway on this site along the north side
of the South Slough. The applicant proposes to provide the extension of the regional pathway as
an amenity for the proposed subdivision. The 10-foot multi-use pathway must be paved and
landscaped in accord with the standards set forth in UDC 11-3A-8 and UDC 11-3B-12. The
landscape plan needs to be modified to show a 10-foot pathway along the north side of the South
Slough and shall run from the west property line along the South Slough and shall run to the
south property line. This 10-foot multi-use pathway shall be separate from the 5-foot sidewalks
adjacent to the streets.
A recreational pathway easement for the pathway is required to be submitted to the Park’s
Department, approved by City Council and recorded.
Fencing: fencing was not prosed with the subject application however there is an existing fencing
adjacent to E. Ustick Road that must be relocated or removed with the installation of the
landscape improvements adjacent to E. Ustick Road. The fencing as currently constructed would
be located within the landscape buffer which is prohibited in accord with UDC 11-3B-7C2c. All
fencing should comply with the standards listed in UDC 11-3A-6B and 11-3A-7.
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Per UDC 11-3A-7A.7, the developer is responsible to construct fencing adjacent to
micropath connections to distinguish common from private areas. Additionally, per UDC
11-3A-6B, the South Slough is required to be fenced with an open vision fence at least 6 feet
in height and having an 11-guage, 2-inch mesh or other construction, equivalent in ability to
deter access to the waterway. Fencing adjacent to all interior pathways and common open space
shall meet the requirements of UDC 11-3A-7. With the submittal of a final plat application, the
applicant should provide a master fence plan.
Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. The
applicant proposes to construct 5-foot wide attached sidewalks throughout the development. A 5-
foot wide detached sidewalk exists along Ustick Road with the recent expansion of the street.
Utilities: All development is required to connect to the City water and sewer system unless
otherwise approved by the City Engineer in accord with UDC 11-3A-21.
Street lighting is required to be installed within the development in accord with the City’s
adopted standards, specifications and ordinances.
Pressurized Irrigation (PI): An underground PI system is required to be provided to each lot in
the subdivision as proposed in accord with UDC 11-3A-15.
Waterways: The South Slough runs along the south property line of the property. The South
Slough lies within an 80-foot wide Nampa Meridian Irrigation District easement. The 10-foot
multi-use pathway will be installed within the easement, and the applicant should coordinate with
the irrigation district on maintenance of the common lots.
The UDC (11-3A-6) requires all irrigation ditches, laterals, canals and drains to be piped unless
left open as a water amenity (as defined in UDC 11-1A-1) or linear open space. The City Council
may waive this requirement for large capacity facilities. The applicant requests a waiver from
Council to allow the South Slough to remain open due to its large capacity.
Building Elevations: The applicant has submitted some conceptual sample building elevations
for future homes in this development, included in Exhibit A.4. Building materials appear to
consist of a mix of horizontal lap siding, stone accents.
The development of Lot 20, Block 4 requires CZC and DES approval. Details of the proposed
clubhouse have not been provided to staff. Prior to the Commission hearing, the applicant shall
provide architectural elevations as well as a floor plan for the proposed structure.
Because homes on lots that back up to E. Ustick Road will be highly visible, staff
recommends the rear or sides of structures on lots that face the street incorporate
articulation through changes in materials, color, modulation, and architectural elements
horizontal and vertical) to break up monotonous wall planes and roof lines.
In summary, Staff recommends approval of the proposed annexation and preliminary plat request
for this site with a development agreement and the recommended conditions listed in Exhibit B of
this report in accord with the Findings contained in Exhibit D.
X. EXHIBITS
A. Drawings
1. Vicinity Map
2. Proposed Preliminary Plat (dated: 07/26/16)
3. Proposed Landscape Plan (dated: 07/26/16)
4. Conceptual Building Elevations
B. Agency & Department Comments/Conditions
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C. Legal Description & Exhibit Map
D. Required Findings from Unified Development Code
EXHIBIT A
Blakeslee Commons Subdivision – H-2016-0066 PAGE 9
A. Drawings
1. Vicinity Map
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2. Proposed Preliminary Plat (dated: 07/26/16)
EXHIBIT A
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3. Proposed Landscape Plan (dated; 07/26/16)
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4. Conceptual Building Elevations
EXHIBIT A
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EXHIBIT A
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EXHIBIT A
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B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS/CONDITIONS
1. PLANNING DEPARTMENT
1.1 Site Specific Conditions of Approval
1.1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior
to the annexation ordinance approval, a DA shall be entered into between the City of Meridian,
the property owner(s) at the time of annexation ordinance adoption, and the developer.
Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to
commencement of the DA. The DA shall be signed by the property owner and returned to the
City within six (6) months of the City Council granting annexation. The DA shall, at minimum,
incorporate the following provisions:
a. Except the public street access to E. Ustick Road, direct lot access to E. Ustick Road, an
arterial street, is prohibited in accord with UDC 11-3A-3.
b. The applicant shall comply with the submitted home elevations attached in Exhibit A.4.
Future homes adjacent to E. Ustick Road (Lots 2-6, Block 6, and Lots 2-5, Block 1) shall
incorporate a mix of materials, windows and decorative trim, and two variations in the roof
lines to provide articulation and modulation to the side and rear facades that face the arterial
street.
c. With the first phase of development, the applicant shall install landscaping and site amenities
as follows:
1. Construct the entire landscape buffer along E. Ustick Road, including replacing the
existing gravel with vegetation and removing/relocating the existing split rail fence to the
interior edge of the buffer in accord with UDC 11-3B-7C;
2. Construct Lot 4, Block 2, including the consolidation of Lots 11 and 19, Block 2 into a
single common lot in the general vicinity between Lots 14 and 15, Block 2 and add a 5-
foot wide walking path that connects Street B to Street F.
3. Construct the proposed clubhouse, either pool or outdoor kitchen and associated parking
on Lot 20, Block 4 as proposed. The applicant shall obtain CZC and DES approval prior
to applying for a building permit to develop the lot.
d. With submittal of the second final plat application, (and before the 31st building permit is
issued) the applicant shall provide a copy of a recorded emergency access to Wingate Lane.
Said easement shall meet all of the requirements of the fire department.
f. The development shall be limited to residents who are 55 years of age and older.
g. The development shall be limited to 74 single-family lots.
1.1.2 The preliminary plat included in Exhibit A.2, dated 07/26/16, shall be revised as follows:
a. For all common driveways, a perpetual ingress/egress easement is required to be filed with
the Ada County Recorder, which shall include a requirement for maintenance of a paved
surface capable of supporting fire vehicles and equipment.
b. With the final plat application, the applicant shall provide an exhibit that shows the setbacks,
building envelope, and orientation of the lots and structures on all common lots.
c. A perpetual ingress/egress easement is required to be filed with the Ada County Recorder,
which shall include a requirement for maintenance of a paved surface capable of supporting
fire vehicles and equipment.
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Blakeslee Commons Subdivision – H-2016-0066 PAGE 16
d. Prior to the final plat application for phase 1 of the proposed development, the applicant shall
provide a copy of the recorded emergency access easement.
e. The applicant shall provide a stub street to the west or south boundary of parcel
S1105120653.
f. The applicant shall provide two (2) parking stalls at the end of each of the five (5) common
driveways. This change will bring the spaces closer to the units that will utilize them and
limit their use by the other units in the development that meet the off-street parking
requirements of the UDC. The applicant shall install wheel stops in all of the parking stalls to
minimize vehicle overhang onto an adjacent sidewalk or landscaping area.
1.1.3 The landscape plan included in Exhibit A.4, dated 07/26/16, shall be revised as follows:
1. The applicant shall realign and combine two common lots (Lots 11 and 19, Block 2) so
that the single common lot lines up with the existing Lot 4, Block 2.
2. The 10-foot multi-use pathway shall be paved and landscaped in accord with the
standards set forth in UDC 11-3A-8 and UDC 11-3B-12. The landscape plan shall be
modified to show a 10-foot pathway along the north side of the South Slough and
shall run from the west property line along the South Slough and shall run to the
south property line. This 10-foot multi-use pathway shall be separate from the 5-
foot sidewalks adjacent to the streets.
3. A recreational pathway easement for the pathway is required to be submitted to the
Park’s Department, approved by City Council and recorded.
4. The applicant shall provide a micropath within that central common area on Lot 4,
Block 2 from “Street B” to “Street F”. This requirement is in line with another staff
recommendation to realign Lots 11 and 19, Block 2 to mirror the existing Lot 4,
Block 2.
5. Include fencing adjacent to all micropath connections to distinguish common from
private areas, per UDC 11-3A-7A.7.Provide a detail fence plan with each subsequent
final pat application.
6. The South Slough is required to be fenced with an open vision fence at least 6 feet in
height and having an 11-guage, 2-inch mesh or other construction, equivalent in ability to
deter access to the waterway in accord with UDC 11-3A-6B.
7. If any of the existing trees on the site are proposed to be removed, the applicant should
contact Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to confirm
mitigation requirements prior to removal of any trees on the site. Any existing trees
proposed to be retained on-site should be noted on the plan.
8. Landscaping is required adjacent to the multi-use pathway along the north side of the
South Slough in accord with the standards listed in UDC 11-3B-12C. If the Irrigation
District will not allow landscaping within their easement, provide an additional 5 feet
outside of the easement for landscaping.
9. Construct the 25-foot wide landscape buffer adjacent to E. Ustick Road in accord with
UDC 11-3B-7C.The gravel adjacent to E. Ustick Road between the sidewalk and the curb
shall be removed and landscaped in accord with UDC 11-3B-7C.
10. The existing fence along Ustick Road shall be removed or relocated to the interior edge
of the landscape buffer per UDC 11-3B-7C.
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1.1.4 A paved, 10-foot wide multi-use pathway and associated landscaping shall be constructed along
the north side of the South Slough in accord with the Pathways Master Plan. A 14-foot wide
recreational pathway easement is required to be provided along the north side of the South Slough
for the multi-use pathway. The applicant shall coordinate with Jay Gibbons, Park’s Department
208-888-3579), on the location of the easement. The easement should be submitted to the Park’s
Department for approval by the City Council and subsequent recordation, prior to signature on
the final plat by the City Engineer.
1.1.5 A CZC and DES application is required to be submitted prior to issuance of building permits for
the clubhouse. The applicant must comply with the design standards listed in UDC 11-3A-19 and
the guidelines contained in the Architectural Standards Manual.
1.1.6 Details of the proposed clubhouse have not been provided to staff. Prior to the Commission
hearing, the applicant shall provide architectural elevations as well as a floor plan for the
proposed structure.
1.1.7 Per UDC 11-5B-5B2, the Director approved the applicant’s request for alternative compliance to
the parking standards listed in UDC 11-3C-6B per the site plan included in Exhibit A.2.
1.2 General Conditions of Approval
1.2.1 Comply with all bulk, use, and development standards of the R-15 zoning district listed in UDC
Table 11-2A-7.
1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets.
1.2.3 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set
forth in UDC 11-3A-6.
1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-
15, UDC 11-3B-6 and MCC 9-1-28.
1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17.
1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J.
1.2.7 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-
7C.
1.2.8 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-
11C.
1.2.9 Construct all parkways consistent with the standards as set forth in UDC 11-3A-17E, 11-3G-3B5
and 11-3B-7C.
1.2.10 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3,
including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements,
blocks, street buffers, and mailbox placement.
1.2.11 Protect any existing trees on the subject property that are greater than four-inch caliper and/or
mitigate for the loss of such trees as set forth in UDC 11-3B-10.
1.2.12 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle.
1.3 Ongoing Conditions of Approval
1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets
the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth
in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14.
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Blakeslee Commons Subdivision – H-2016-0066 PAGE 18
1.3.2 All common open space and site amenities shall be maintained by an owner's association as set
forth in UDC 11-3G-3F1.
1.3.3 The project is subject to all current City of Meridian ordinances.
1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the
area.
1.3.5 The applicant shall have an ongoing obligation to maintain all pathways.
1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set
forth in UDC 11-3A-11.
1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping
and constructed features within the clear vision triangle consistent with the standards in UDC 11-
3A-3.
1.4 Process Conditions of Approval
1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the
applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3
Article D and receive approval for such signs.
1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth
in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with
UDC 11-5C-3C.
1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary
plat as set forth in UDC 11-6B-3C2.
1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two
years of the signature of the City Engineer on the previous final plat as set forth in UDC 11 -6B-
7B (if applicable).
1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the
City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension
as set forth in UDC 11-6B-7.
1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
2. PUBLIC WORKS DEPARTMENT
2.1 SITE SPECIFIC CONDITIONS OF APPROVAL
2.1.1 A street lighting plan will be required with the submittal of development plans. Plan
requirements can be found in section 6-5 of the Improvement Standards for Street Lighting at
http://www.meridiancity.org/public_works.aspx?id=272
2.1.2 Developer shall be required to provide a second water main connection to the project to create a
looped system. This second connection can be a second connection to Ustick Road per the Public
Works Department; however a mainline valve will need to be installed in the Ustick Road main at
the new tee location to provide a means of isolation.
2.1.3 This project falls within two sanitary sewer service areas, however, Public Works has evaluated
the project and has determined that the entire project can sewer to the existing mainline in E.
Ustick Road.
2.2 General Conditions of Approval
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2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to provide
service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover
from top of pipe to sub-grade is less than three feet than alternate materials shall be used in
conformance of City of Meridian Public Works Departments Standard Specifications.
2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water
mains to and through this development. Applicant may be eligible for a reimbursement
agreement for infrastructure enhancement per MCC 8-6-5.
2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to the City Engineers signatures on the final plat.
2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28C1). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single-point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
prior to receiving development plan approval.
2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat
by the City Engineer.
2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
2.2.7 Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
fencing installed, drainage lots constructed, road base approved by the Ada County Highway
District and the Final Plat for this subdivision shall be recorded, prior to applying for building
permits.
2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted
fencing, landscaping, amenities, etc., prior to signature on the final plat.
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2.2.11 All development improvements, including but not limited to sewer and water, fencing, micro-
paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining
certificates of occupancy.
2.2.12 Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.2.16 All grading of the site shall be performed in conformance with MCC 11-1-4B.
2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
2.2.18 The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
2.2.21 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public
roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights
shall be installed at developer’s expense. Final design shall be submitted as part of the
development plan set for approval, which must include the location of any existing street lights.
Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting. A copy of the standards can be found on the city of meridian Public Works
Department’s website at http://www.meridiancity.org/public_works.aspx?id=272. The
contractor’s work and materials shall conform to the ISPWC and the City of Meridian
Supplemental Specifications to the ISPWC.
2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount
of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, water and reuse infrastructure for
duration of two years. This surety will be verified by a line item cost estimate provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
EXHIBIT A
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deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-221.
3. POLICE DEPARTMENT
3.1 The Police Department has no comment on this application.
4. FIRE DEPARTMENT
4.1.1 One and two family dwellings not exceeding 3,600 square feet require a fire-flow of 1,000
gallons per minute for a duration of 2 hours to service the entire project. One and two family
dwellings in excess of 3,600 square feet require a minimum fire flow as specified in Appendix B
of the International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix C
of the International Fire Code.
4.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance
with International Fire Code Section (IFC) 508.5.4 as follows:
a. Fire hydrants shall have the 4 ½” outlet face the main street or parking lot drive aisle.
b. Fire hydrants shall not face a street which does not have addresses on it.
c. Fire hydrant markers shall be provided per Public Works specifications.
d. Fire Hydrants shall be placed on corners when spacing permits.
e. Fire hydrants shall not have any vertical obstructions to outlets within 10’.
f. Fire hydrants shall be placed 18” above finished grade to the center of the 4 ½” outlets.
g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5.
h. Show all proposed or existing hydrants for all new construction or additions to existing
buildings within 1,000 feet of the project.
4.3 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater
than 150 feet in length that is not provided with an outlet shall be required to have an approved
turn around. Phasing of the project may require a temporary approved turn around on streets
greater than 150' in length with no outlet.
4.4 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and
48’ outside, per International Fire Code Section 503.2.4.
4.5 All common driveways shall be straight or have a turning radius of 28’ inside and 48’ outside and
have a clear driving surface of 20’ in width capable of supporting an imposed weight of 75,000
GVW, per International Fire Code Section 503.2.
4.6 Private Alleys and Fire Lanes shall have a 20’ wide improved surface capable of supporting an
imposed load of 75,000 lbs. All roadways shall be marked in accordance with Appendix D
Section D103.6 Signs.
4.7 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire
Code Sections 503.4 & D103.6.
4.8 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth
in International Fire Code Section 304.1.2.
4.9 Fire lanes, streets, and structures (including the canopy height of mature trees) shall have a vertical
clearance of 13’6 as set forth in International Fire Code Section 503.2.1.
4.10 Operational fire hydrants, temporary or permanent street signs, and access roads with an all-weather
surface are required to be installed before combustible construction material is brought onto the site,
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as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment to IFC 10-4-2J.
4.11 All portions of the buildings located on this project must be within 150’ of a paved surface as
measured around the perimeter of the building as set forth in International Fire Code Section
503.1.1.
4.12 To increase emergency access to the site a minimum of two points of access will be required for any
portion of the project which serves more than 30 homes, as set forth in International Fire Code
Section D107.1. The two entrances should be separated by no less than ½ the diagonal measurement
of the full development as set forth in International Fire Code Section D104.3. The applicant shall
provide a stub street to the property to the (west/east/north/south).
4.13 The fire department requests that any future signalization installed as the result of the
development of this project be equipped with Opticom sensors to ensure a safe and efficient
response by fire and emergency medical service vehicles. The cost of this installation is to be
borne by the developer. (National Fire Protection Std 1141 Section 5.2.11.1)
4.14 Maintain a separation of 5’ from the building to the dumpster enclosure as set forth in
International Fire Code Section 304.3.3.
4.15 All portions of the buildings located on this project must be within 150’ of a paved surface as
measured around the perimeter of the building as set forth in International Fire Code Section
503.1.1.
4.16 All electric gates are required to be 20’ in width and equipped with a Knoxbox key switch as set
forth in International Fire Code Section 503.6 & National Fire Protection Standard 1141, Section
5.3.17.3.
4.17 Buildings over 30’ in height are required to have access roads in accordance with the
International Fire Code Appendix D Section D105.
5. REPUBLIC SERVICES
5.1 All lots on common driveways need to get their carts to the street for trash pickup.
6. PARKS DEPARTMENT
6.1 The City's Pathways Master Plan identifies a 10' multi-use pathway along the north bank of the
South Slough. The developer is required to provide a public pedestrian access easement for this
pathway segment across the entire width of the development to the City and is required to
construct the pathway per the City's pathway design standards. Contact Jay Gibbons, Parks &
Pathways Project Manager to coordinate pathway and easement requirements.
6.2 Prior to City Engineer signature on the final plat, the applicant shall provide a pedestrian pathway
easement covering the required multi-use pathway along the South Slough for signature and
recordation by the City.
6.3 The applicant shall have an ongoing obligation to maintain all pathways.
7. ADA COUNTY HIGHWAY DISTRICT
7.1 Site Specific Conditions of Approval
7.1.1 At the time that this staff report was written, comments had not been received by ACHD
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Blakeslee Commons Subdivision – H-2016-0066 PAGE 23
C. Legal Description & Exhibit Map for Zoning Designation Boundaries
EXHIBIT A
Blakeslee Commons Subdivision – H-2016-0066 PAGE 24
EXHIBIT A
Blakeslee Commons Subdivision – H-2016-0066 PAGE 25
D. Required Findings from Unified Development Code
1. Annexation Findings:
Upon recommendation from the Commission, the Council shall make a full investigation
and shall, at the public hearing, review the application. In order to grant an annexation, the
Council shall make the following findings:
a. The map amendment complies with the applicable provisions of the Comprehensive
Plan;
The Applicant is proposing to annex the subject 12.01 acre property with an R-15 zoning
district and develop 74 new single-family residential homes. The Council finds that the
proposed map amendment complies with the provisions of the Comprehensive Plan and
should be compatible with adjacent residential uses if the plat is revised per the conditions of
approval in Exhibit B (see section VII above for more information).
b. The map amendment complies with the regulations outlined for the proposed district,
specifically the purpose statement;
The Council finds that the proposed map amendment to the R-15 zoning district is consistent
with the purpose statement for the residential districts as detailed in Section VIII above.
c. The map amendment shall not be materially detrimental to the public health, safety,
and welfare;
The Council finds that the proposed zoning map amendment will not be detrimental to the
public health, safety, or welfare. City utilities will be extended at the expense of the applicant.
The Council considers any oral or written testimony that may be provided when determining
this finding.
d. The map amendment shall not result in an adverse impact upon the delivery of services
by any political subdivision providing public services within the City including, but not
limited to, school districts; and,
The Council finds that the proposed zoning amendment will not result in any adverse impact
upon the delivery of services by any political subdivision providing services to this site.
e. The annexation is in the best of interest of the City (UDC 11-5B-3.E).
The Council finds annexing this property with an R-15 zoning district is in the best interest of
the City if the applicant enters into a development agreement.
2. Preliminary Plat Findings:
In consideration of a preliminary plat, combined preliminary and final plat, or short
plat, the decision-making body shall make the following findings:
a. The plat is in conformance with the Comprehensive Plan;
The Council finds that the proposed plat is in substantial compliance with the adopted
Comprehensive Plan in regard to land use, transportation, and circulation. Please see
Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more
information.
EXHIBIT A
Blakeslee Commons Subdivision – H-2016-0066 PAGE 26
b. Public services are available or can be made available and are adequate to
accommodate the proposed development;
The Council finds that public services will be provided to the subject property upon
development. (See Exhibit B of the Staff Report for more details from public service
providers.)
c. The plat is in conformance with scheduled public improvements in accord with the
City’s capital improvement program;
Because City water and sewer and any other utilities will be provided by the development
at their own cost, the Council finds that the subdivision will not require the expenditure
of capital improvement funds.
d. There is public financial capability of supporting services for the proposed
development;
The Council relies upon comments from the public service providers (i.e., Police, Fire,
ACHD, etc.) to determine this finding. (See Exhibit B for more detail.)
e. The development will not be detrimental to the public health, safety or general
welfare; and
The Council is not aware of any health, safety, or environmental problems associated
with the platting of this property. ACHD considers road safety issues in their analysis.
The Council considers any public testimony that may be presented when determining
whether or not the proposed subdivision may cause health, safety or environmental
problems of which Staff is unaware.
f. The development preserves significant natural, scenic or historic features.
The Council is unaware of any significant natural, scenic or historic features that exist on
this site.
3. Alternative Compliance Findings:
In order to grant approval for alternative compliance, the director shall determine the
following findings:
1. Strict adherence or application of the requirements is not feasible; OR
The Director finds that strict adherence to the parking standards is not desirable given the
nature of the use and the operational characteristics of a 55 and over community.
2. The alternative compliance provides an equal or superior means for meeting the
requirements; and
The Director finds the alternative compliance provides an equal means for meeting the
City’s parking standards. The number of parking stall required by the UDC is determined
in section 11-3C-6. The section requires that each single-family lot provide two parking
stalls within an enclosed garage and two in a driveway based on the number of bedrooms
proposed for the units in question. The applicant is providing 19 off-street parking spaces
as part of the development, and staff believes that with the additional 10 parking stall
required at the end of each common driveway, and with the ability to park on one side of
the street, that the proposal provides an equal means for meeting the requirements of the
UDC.
3. The alternative means will not be materially detrimental to the public welfare or
impair the intended uses and character of the surrounding properties.
EXHIBIT A
Blakeslee Commons Subdivision – H-2016-0066 PAGE 27
The Director finds that the proposed alternative will not be detrimental to the public
welfare or impair the use/character of the surrounding properties.
AINSO
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Every Bungalows community has carefully planned what features would be attractive
to our residents.
From the outside, every home features beautifully designed European country
exteriors (stone and brick accents) - with each unit offering its own private entrance.
On the inside, most designs include a great room and are very open with 9' ceilings,
cathedral ceilings and light -loving decorative windows.
Feeling social? Youll love to walk right outside your door and gather at the private.
centrally located clubhouse, which residents often refer to as their "second` home,
Here, irs easy to relax thanks to the big screen N, game tables, a toasty fireplace
and comfortable seating. The Clubhouse Kitchen includes appliances to make parties
easier. Our fitness centerfeatures television monitors to keep your mind off the
sweating. And our heated outdoor swimming pool and terrace is the perfect spot to
soak up the sun, cool off or settle down with a real page turner.
For more information please contact:
Ran Walsh - (208) 867-8682
the' B-angab
Where life is sweet
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Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Community Egg Hunt
Agreement with Capital Christian Center, Inc. For Use Of Kleiner Park For Capital
Community Egg Hunt on April 15, 2017
MEETING NOTES
Fi APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
5F
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT
This Agreement For Use Of Kleiner Park For Special Event (hereinafter "Agreement") is made
this ;? 9 day of March, 2017 (the "Effective Date"), by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho (hereinafter "City"), and Kenneth G. Wilde,
on behalf of Capital Christian Center, Inc., a religious corporation organized under the taws of the State
of Idaho (hereinafter "Organizer").
WHEREAS, the respective governing bodies of City and Organizer are mutually interested in
enhancing the Meridian community's quality of life by providing and supporting special event
Opportunities for members of the Meridian and greater communities;
WEE, RE'AS, City and Organizer recognize that publicly -held facilities are resources requiring
heightened stewardship and protection;
WHEREAS, Organizer has agreed to be responsible for any costs incurred by City in the course
of the large-scale special event hosted by Organizer at Julius M. Kleiner Memorial Park ("Park"),
located at 1900 N. Records Avenue, in Meridian, Idaho, on April 15, 2017; and
WHEREAS, the Meridian City Council finds that it is fiscally responsible and in the best
interest of the community to enter into a contractual agreement establishing the terms and conditions of
Organizer's use of Park;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants
herein contained, and in consideration of the recitals above, which are incorporated herein, City and
Organizer agree as follows:
I. PERMISSION GRANTED.
Subject to the terms and conditions set forth herein, City hereby grants to Organizer permission to utilize
Park at the time, place, and manner set forth in this Agreement and in City of Meridian Temporary Use
Permit no. TUP-16-0110 for a large-scale special event known as "Capital Community Egg Hunt"
("Event").
II. OBLIGATIONS OF ORGANIZER.
A. Reasonable use. Organizer shall employ best efforts to ensure that its use of Park and Park
facilities, amenities, infrastructure, and/or vegetation is appropriate and reasonable. Where
Organizer's use of Park and Park facilities, infrastructure, and/or vegetation causes
disproportionately excessive damage to same, Organizer shall reimburse City for the cost or
proportionate cost of necessary repairs and/or replacement. Organizer shall exercise best efforts to
see that any and all use of Park, to the extent reserved by Organizer, is in compliance with all laws
and with City's policies regarding use of City parks and/or facilities, including, but not limited to,
policies be adopted or enacted by the Director of the Meridian Parks and Recreation Department.
AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL, EVENT PAGE 1 OF 6
B. Permitting. In addition to compliance with all terms and provisions of this Agreement, Organizer
shall separately obtain and comply with each and all of the following permits, as required by law:
1. City of Meridian Temporary Use Permit for Special Event;
2. City of Meridian Citizen's Use Permit;
3. Any and all applicable licenses, permits, inspections, and/or certifications from the Federal
Aviation Administration;
4. Any and all applicable licenses, permits, inspections, and/or certifications from the Central
District Health Department;
5. Any and all inspections required by the Meridian Parks and Recreation Department.
C. Fees, costs. By noon (12:00 p.m.) on Friday, March 17, 2017, Organizer shall remit to City three
thousand, seven hundred and ninety-six dollars and eighty-five cents ($3,796.85), which amount
includes:
$1,590.00: Fee for reserving Park for one day
$ 720.00: Fee for Meridian Parks and Recreation personnel to provide facility
maintenance and janitorial services before, during, and after the Event,
from 7:00 a.m. to 4:00 p.m. (4 staff @ $20/hour x 36 staff hours)
$1,486.85: Fee for Meridian Police Department personnel to provide public safety
and traffic control services before and during the Event, from 9:00 a.m.
to 2:00 p.m. (5 officers @ $47.94/hour x 25 staff hours + 1 supervisor @
$57.67/hour x 5 hours)
If additional staffing or extended hours are required for the protection of public safety or
maintenance of Park, Organizer shall reimburse City for all staffing costs within fourteen (14) days
of City's invoice for such costs. If Organizer fails to timely reimburse City pursuant to such invoice,
the City may decline to provide extra -duty personnel staffing, decline to reserve City facilities,
release existing reservations of City facilities, or decline to allow the subsequent use of City facilities
for Event or any iteration thereof.
D. Time and place. The permission extended under this Agreement shall apply to the areas of Park
detailed on the event site plan approved by City under City of Meridian Temporary Use Permit no.
TUP-16-0110, from 8:00 a.m. to 4:00 p.m. on Saturday, April 15, 2017,
E. Manner. The permission extended under this Agreement shall be subject to all terms and conditions
as set forth in this Agreement, in City of Meridian Temporary Use Permit no. TUP-16-0110, and in
any applicable laws and policies, including, without limitation, the Meridian Parks and Recreation
Event Planners' Handbook. Such terms and conditions shall include, but shall not be limited to, the
following:
1. The public must have general access to all areas of Park at all times, so long as such access does
not unduly interfere with Organizer's use of Park for Event.
2. Driving or parking vehicles on non -designated driving or parking surfaces shall be prohibited,
except at the direction of Meridian Parks & Recreation Department staff. Further, Organizer or
his designee may operate one (1) golf cart at Park during event, so long as such operation may be
undertaken safely.
AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 2 of 6
3. Where activities or equipment related to Event damage or destroy turf, landscaping, sprinklers,
or other Park infrastructure or facilities, or otherwise require City to incur additional expenses,
Organizer shall reimburse City for all costs of repair, replacement, or expense within fourteen
(14) days of City's invoice for such costs.
4. Organizer shall make every effort to provide and maintain access to Event for persons with
disabilities.
5. No smoking shall be allowed in Park, except in designated parking areas.
6. Used water, grease, charcoal, and other materials and supplies must be carried out of Park at the
conclusion of Event, and may not be disposed of at Park.
7. Organizer is authorized to post signs for the purpose of identifying, promoting, advertising, or
directing patrons to Event as represented and approved in City of Meridian Temporary Use
Permit no. TUP-16-0110. Organizer acknowledges that the permission extended by City under
this Agreement to post signs shall extend only to the locations approved in City of Meridian
Temporary Use Permit no. TUP-16-0110, and that it is unlawful to post a sign identifying,
promoting, advertising, or directing patrons to Event without the permission of the owner of such
property. Organizer shall remove all signs identifying, promoting, advertising, or directing
patrons to Event by dusk on Saturday, April 15, 2017,
8. Organizer shall offer for public use four (4) shuttle buses to transport event attendees to and from
designated parking areas and the Event, and shall publicize the availability of such buses.
9. Organizer shall provide an adequate number of volunteers to staff the inflatables, egg fields,
designated parking areas, the crosswalks between the Meridian Village and the Park, and the
temporary crosswalk between the designated parking area on Records Road and the Park.
10. Organizer shall provide a medical services station at Event. Such station shall be staffed by at
least two (2) personnel trained and certified to provide first aid. Such station shall be clearly
marked and accessible to all Event participants.
11. Organizer shall provide and install temporary "no parking" signs adequate to prevent parking in
the bike lanes on Records Road.
12. Organizer shall provide eight (8) portable toilets at Event, including one (1) for use by disabled
persons.
F. Skydiving. Pursuant to Meridian City Code section 13-2-6(B)(2), the Director of the Parks and
Recreation Department hereby orders that Organizer may feature skydivers at the event subject to
the following conditions:
l.. The skydivers may land only on the designated landing area, and Organizer shall ensure that the
designated landing area is clear and safe for Event attendees and the skydivers.
AGREEMENT FOR USE OF KLECNER PARK FOR SPECIAL EvENT PAGE 3 OF 6
2. This permission extends to Organizer's use of Sky Down Skydiving, LLC and its employees and
agents only, and shall not be transferrable or assignable to any other entity. Sky Down
Skydiving, LLC and all its employees and/or agents shall be properly licensed and certified.
3. Sky Down Skydiving, LLC and all of its employees and agents shall follow all local, state, and
federal laws and regulations.
4. Premises used under this permission are offered on an as -is basis.
5. This order is subject to immediate revocation or modification at any time where such revocation
or modification would serve the best interest of the City of Meridian.
6. Insurance. As required by Meridian City Code, Organizer shall submit to City proof of an
insurance policy issued by an insurance company licensed to do business in Idaho protecting
Organizer, Organizer's employees, and Organizer's agents from all claims for damages to property
and bodily injury, including death, which may arise during or in connection with Event, including
Event set-up and tear -down. Such insurance shall name City as additional insured, and shall afford
at least one million dollars ($1,000,000.00) per person bodily injury, one million dollars
($1,000,000.00) per occurrence bodily injury, and one million dollars ($1,000,000.00) per
occurrence property damage. The limits of insurance shall not be deemed a limitation of the
covenants to indemnify and save and hold harmless City as set forth in this Agreement or any
permit. If City becomes liable for an amount in excess of the insurance limits herein provided due to
the actions or omissions of Organizer or any Organizer employee, agent, contractor, official, officer,
servant, guest, and/or invitee, or any participant in or observer of Event or related activities,
Organizer covenants and agrees to indemnify and save and hold harmless City from and for all such
losses, claims, actions, or judgments for damages or liability to persons or property.
III. OBLIGATIONS OF CITY.
A. Facility operation. Except as otherwise set forth herein, City shall provide general maintenance,
mowing, irrigation, and custodial services with regard to Park facilities, infrastructure, and
vegetation. City shall provide all necessary utilities and services to Park facilities, including, but not
limited to, electricity, potable water, sewage service, and/or typical waste and refuse removal. City
shall cause the repair and/or replacement of any and all Park facilities, infrastructure, and/or
vegetation that are physically damaged by acts of nature. To the extent that the cause of damage is
attributable to Event activities, Organizer shall be responsible for the cost of repair or replacement.
B. Primary Source of Contact for City. City small provide Organizer the name, e-mail address, and
telephone number of specific City personnel (hereinafter "City Contact") who shall serve as City's
primary contact between City and Organizer for all day-to-day matters regarding set-up, operation,
and tear -down of in Park. City Contact for Event shall be:
City Contact: Colin Moss, Recreation Manager
Meridian Parks and Recreation Department
E-mail: cmoss@meridiancity.org
Cell Phone: 208-866-9987
Office Phone: 208-888-3579
AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 4 OF 6
Iy. GENERAL PROVISIONS.
A. Notice. Communication between Organizer and the City Contact regarding day-to-day matters shall
occur via e-mail or telephone. All other notices required to be given by either of the parties hereto
shall be in writing and be deemed communicated when personally served, or mailed in the United
States mail, or via e-mail, addressed as follows:
City: Organizer:
City of Meridian Mark Thornton
Attn: City Clerk
33 E. Broadway Avenue
Meridian, Idaho 83642
ejeoles@meridiancity.org
Capital Christian Center
2760 E. Fairview Ave
Meridian, Idaho 83642
markt@ capitalchristian.com
B. Public park. The parties hereto expressly acknowledge that Park is a public space, the management
and scheduling of which shall at all times be within the sole purview of City. City shall have the
right to allow the use of Park, and close all or any portion of Park, for any and all purposes and
under any and all conditions.
C. No right to exclude conveyed. Any exclusive use granted to Organizer by this Agreement shall
include neither the right to exclude any law-abiding person from Park where such person is not
interfering with Organizer's use thereof, nor the right to interfere with any person's concurrent,
lawful use of Park where such concurrent use does not conflict or interfere with Organizer's use. At
all times Organizer shall be on an equal footing with the general public regarding its use of Park.
Organizer shall exercise any exclusive use granted by this Agreement only in accordance with the
terms of this Agreement and in accordance with any and all applicable laws and City policies.
D. Assignment. Organizer shall not assign or sublet all or any portion of Organizer's interest in this
Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior
written consent of City. This Agreement and each and all of the terms and conditions hereof shall
apply to and are binding upon the respective organizations, legal representative, successors, and
assigns of the parties.
E. No agency. Neither Organizer nor Organizer's employees, agents, contractors, officials, officers,
servants, guests, and/or invitees shall be considered agents of City in any manner or for any purpose
whatsoever in their use and occupancy of Park.
F. Indemnification. Organizer and each and all of Organizer's employees, agents, contractors,
officials, officers, servants, guests, and/or invitees, including any and all participants in Event or
related activities, shall indemnify and save and hold harmless City from and for any and all losses,
claims, actions, judgments for damages, or injury to persons or property and losses and expenses
caused or incurred by Organizer or any Organizer employee, agent, contractor, official, officer,
servant, guest, and/or invitee, or any participant in or observer of Organizer programming, at or in its
use of Park or any lack of maintenance or repair thereon and not caused by or arising out of the
tortious conduct of City.
AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 5 OF 6
G. No warranty. City makes no warranty or promise as to the condition, safety, usefulness, or
habitability of the premises; Organizer accepts Park for use as is, both at the Effective Date of this
Agreement and throughout the course of Event and all related activities.
H. Compliance with laws. In performing the scope of services required hereunder, City and Organizer
shall comply with all applicable laws, ordinances, and codes of Federal, State, and local
governments.
1. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this
Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to
court costs and reasonable attorneys' fees as determined by a court of competent jurisdiction. This
provision shall be deemed to be a separate contract between the parties and shall survive any default,
termination or forfeiture of this Agreement.
J. Time of the essence. The parties shall fulfill obligations described in this Agreement in a timely
manner, as set forth herein. The parties acknowledge and agree that time is strictly of the essence
with respect to this Agreement, and that the failure to timely perform any of the obligations
hereunder shall constitute a default of this Agreement.
K. Termination.
Grounds. Grounds for termination of this Agreement shall include, but shall not be limited to:
an act or omission by either party which breaches any term of this Agreement; an act of nature or
other unforeseeable event which precludes or makes impossible the performance of the terms of
this Agreement by either party; or a change in or occurrence of circumstances that renders the
performance by either party a detriment to the public health, safety, or welfare.
2. Process. Either party may terminate this Agreement by providing twenty-four (24) hours notice
of intention to terminate. Such notice shall include a description of the breach or circumstances
providing grounds for termination. A twenty-four (24) hour cure period shall commence upon
provision of the notice of intention to terminate. If, upon the expiration of such cure period, cure
of the breach or circumstances providing grounds for termination has not occurred, this
Agreement shall be terminated upon mailing or e -mailing of notice of termination.
L. Breach. Any act or omission by either party which breaches any term of this Agreement may
provide grounds for termination. In the event of breach, the City may also decline to provide extra -
duty personnel staffing, decline to reserve City facilities, release existing reservations of City
facilities, or decline to allow the subsequent use of City facilities for Event or any iteration thereof.
M. Construction and severability. If any part of this Agreement is held to be invalid or unenforceable,
such holding will not affect the validity or enforceability of any other part of this Agreement so long
as the remainder of the Agreement is reasonably capable of completion.
N. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any
and all other agreements or understandings, oral or written, whether previous to the execution hereof
or contemporaneous herewith.
AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EvENT PAGE 6 OF 6
O. Applicable law. This Agreement shall be governed by and construed and enforced in accordance
with the laws of the State of Idaho.
P. Approval required. This Agreement shall not become effective or binding until approved by both
Organizer and by Meridian City Council.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
ORGANIZER:
BY:
Kenneth O. Wilde
President, Capital Christian Center Incorporated
CITY OF MERIDIAN:
BY:
Tarnmy doerd, Mayor
Attest:TREASUR0--
C. ay Colu, City Clerk
AGREEMENT FOR FTSE OF KLEINER PARK FOR SPECIAL EVENT PAGE 7 OF 6
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 5G
PROJECT NUMBER:
ITEM TITLE: Crop Farming Operations
Lease Agreement for Crop Farming Operations Between Blue Diamond Turf LLC and
the City of Meridian for the Borup Property
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
LEASE AGREEMENT FOR CROP FARMING OPERATIONS
This LEASE AGREEMENT is made and entered into this a E day of I'VrC2017
("Effective Date"), by and between the City of Meridian, a municipal corporation organized under
the laws of the State of Idaho (hereinafter "City"), and Blue Diamond Turf LLC, an Idaho limited
liability company whose address is P.O. Box 1910, Eagle, Idaho 83616 (hereinafter "Lessee").
WHEREAS, as depicted on Exhibit A hereto, the City owns real property located on West
Cherry Lane, Meridian, Ada County, Idaho, identified as Parcel nos. S 1204336450, S 120436615,
S 1204346715, and S 1204346850, and the west half of parcel no.S 1204336450, approximately
twenty-seven (27) (hereinafter "Lease Premises"), as depicted on Exhibit A hereto;
WHEREAS, City is authorized by Idaho Code section 50-1401 to manage real property
owned by the City in ways which the judgment of City Council deems to be in the public interest;
WHEREAS, the City Council of the City of Meridian hereby finds that the lease of the
Lease Premises to Lessee for crop farming serves the public interest as the most efficient method of
controlling weeds, pests, and dust;
WHEREAS, the City Council of the City of Meridian hereby finds that Lease Premises are
not otherwise needed for City purposes; and
WHEREAS, pursuant to Idaho Code section 50-1407, the mayor and council hereby resolve
and authorize the lease of Lease Premises to Lessee;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, and in consideration of the recitals above, which are incorporated
herein, City and Lessee agree as follows:
I. Lease granted. City, for and in consideration of the covenants, conditions and agreements
hereinafter contained and agreed to be kept and performed by Lessee, does hereby lease and
demise Lease Premises to Lessee.
II. Use of Lease Premises. Lessee's use and occupancy of the Lease Premises shall be limited to
crop farming operations. Lessee's use and occupancy shall not include the pasturing or
presence of cattle, horses, or other livestock or animals; nor shall it include Lessee's
participation in government or other agricultural programs or grants; nor shall it include, except
as expressly specified herein, any rights to minerals, water, oil, or other extractable product.
Lessee shall not use or permit the use of the premises for any purpose other than crop farming
without the express written consent of City.
A. Term of lease. The term of this lease shall be from the Effective Date through 11:59
p.m. on December 31, 2018, unless earlier terminated by either Party by the method
LEASE AGREEMENT WITH BLUE DIAMOND TURF LLC FOR BORUP PROPERTY PAGE 1 OF 9
established herein. This lease shall automatically be renewed from year to year
thereafter unless written notice of termination is given by either party to the other at
least thirty (30) days before the expiration of the initial lease term or any renewal
thereof.
B. Lessee shall pay to City a total annual lease payment for the entire Lease Premises in
the amount of, One thousand three hundred fifty ($ 1,350.00). The annual lease
payment shall be due in full by November 15 each year. Unless either party,
between November 15 and December 31, provides to the other written notification of
its desire to renegotiate the rental amount for the following year, the rate set forth
herein shall apply. If the parties agree upon a rate differing from that set forth
herein, such agreement shall be adopted via written addendum to this Agreement. If
neither party notifies the other of a desire to renegotiate, upon renewal of the lease
term, the most recently agreed-upon rate shall apply.
IV. Rights and responsibilities of Lessee. With regard to Lessee's use and occupancy of the Lease
Premises under this Agreement, Lessee shall be responsible for each and all of the following:
A. Crop farming. Lessee shall be responsible for all costs, activities, and responsibilities
associated with planting, maintaining, and harvesting crops on Lease Premises. Lessee shall
be entitled to keep the proceeds, if any, of the crop(s) planted and harvested by Lessee on
Lease Premises. Lessee shall be solely responsible for any and all expenses incurred in the
Lessee's planting, maintaining, harvesting, storage and transportation of crops removed
from the premises including, but not limited to, damages caused by acts of God, acts of
nature, and/or weather.
B. Weed and pest control. Lessee shall be responsible for weed, pest, insect, and vermin
control on Lease Premises.
C. Ditches and drains. Lessee agrees to clean and maintain in good repair and condition,
normal wear and tear excepted, all ditches, laterals and drains situated upon the Lease
Premises in order that the maximum water benefit may be obtained and utilized.
D. Alterations; waste. Lessee shall not make, or permit to be made, alterations on or to Lease
Premises without first obtaining City's written consent. Any additions to, or alterations of,
Lease Premises shall become at once a part of the real property and shall belong to City.
Lessee shall not commit, permit nor suffer any damage to or waste upon the premises or any
of the improvements or appurtenances situated or placed thereon by or on behalf of City or
City's agents or invitees.
E. Liens. Lessee shall keep Lease Premises free from any liens arising out of any work
performed for, materials furnished to, or obligations incurred by Lessee. Lessee shall not
permit nor suffer any lien, judgment or encumbrance to be entered against or filed upon
Lease Premises or any improvements or fixtures thereon. Lessee hereby covenants to satisfy
any such lien, judgment or encumbrance at Lessee's sole and separate expense, and in all
respects fully to indemnify City against all damages, legal costs and charges, including
LEASE AGREEMENT WITH BLUE DIAMOND TURF LLC FOR BORUP PROPERTY PAGE 2 OF 9
attorney's fees reasonably incurred, in any suit involving any liens, claims, judgments or
encumbrances cause or suffered by Lessee with respect to the premises or any part thereof.
F. Equipment. Lessee shall provide and maintain all farming and irrigation equipment
necessary for conducting Lessee's farming operation pursuant to this Lease. Any property
and/or equipment purchased or used by the Lessee for the purpose of this lease shall remain
the property of the Lessee. Such property and/or equipment may be stored at the Lease
Premises for the term of this Agreement so long as such storage complies with all applicable
laws, regulations, and policies. Lessee shall move or remove such property and/or
equipment within twenty-four (24) hours of City's request to do so. Lessee shall be solely
responsible for any personal property and equipment stored or used by Lessee upon the
Lease Premises.
G. Water use. Lessee shall file water use reports as required and/or requested by the irrigation
district(s) serving the Lease Premises. City shall promptly authorize excess water delivery if
requested by Lessee. Lessee shall pay any water use overage costs, if applicable.
H. Utilities. Lessee shall pay for any power or other utilities utilized or provided at Lease
Premises.
I. Adjoining City property. At various times, though not during the growing season, which
shall be defined as approximately April 15 to approximately September 5 of each year, the
property adjoining Lease Premises shall be utilized by City or City's invitee for rodeo and
other events. At such times, Lessee shall accommodate overflow parking on the Lease
Premises on an as -needed basis. Though City and City's invitee shall make reasonable
efforts to avoid damage to the Lease Premises or any crops or other personal property
thereon, neither City nor City's invitee shall be responsible for any damage. Neither City
nor City's invitee shall utilize Lease Premises for overflow parking during the growing
season without prior written consent from Lessee.
J. Chemicals; hazardous substances. Lessee shall not use, store, or dispose of any hazardous
or toxic substances as defined by applicable Federal or State laws and regulations upon
Lease Premises without prior written notice to City. Said notice shall identify the substance
to be used, the area in which the substance is to be used, the manner in which the substance
is to be stored and applied, and plans to dispose of any excess. City has the option of
refusing to consent to such use, storage or disposal of toxic substances. Lessee's failure to
comply with such a decision shall constitute a default by Lessee. All hazardous or toxic
materials shall be used strictly in accordance with all applicable laws, rules and ordinances.
Lessee shall not allow any hazardous or toxic substance into the air, ground or water except
insofar as allowed by said laws and regulations. Lessee shall also not cause or knowingly
suffer any prohibited conduct as such term is defined by applicable Federal or State law
upon the Lease Premises. Lessee shall indemnify and hold City harmless from any claim,
liability, loss, cost or expense, including but without limitation, attorney's fees, resulting
from hazardous or toxic substances placed or used on Lease Premises by Lessee. City
hereby consents to Lessee's use of chemicals and fertilizers customarily used in crop
farming operations in this area on the condition that such chemicals and fertilizers are used
and stored properly and in accordance with law. City shall have the right to inspect Lease
Premises to determine if Lessee is properly using, storing, and disposing of chemicals and
LEASE AGREEMENT WITH BLUE DIAMOND TURF LLC FOR BORUP PROPERTY PAGE 3 OF 9
other hazardous substances. Other than chemicals and fertilizers customarily used in
farming and ranching operations in this area, City disclaims any knowledge or information
regarding the existence of toxic or hazardous substances on the property.
K. Good husbandry. Lessee will utilize the Lease Premises in a manner that will best
conserve the integrity and long-term beneficial use of the Lease Premises.
L. Acceptance as is. Lessee acknowledges that Lessee has inspected the premises and does
hereby accept the premises as being in good and satisfactory order, condition, and repair. It
is understood and agreed that City makes no warranty or promise as to the condition, safety,
usefulness or habitability of the Lease Premises, and Lessee accept the Lease Premises "as
is."
M. Surrender of possession. Lessee agrees that upon termination or expiration of this Lease
Agreement for any reason, Lessee shall surrender the premises to City in the same good
condition as received, reasonable wear and tear, act of God, act of nature, or damage by
weather excepted. Lessee agrees to surrender possession and occupancy of the premises
peaceably at the termination of the lease and any renewal or extension thereof.
N. Indemnification. Lessee specifically indemnifies City and holds City harmless from any
loss, liability, claim, judgment, or action for damages or injury to Lessee, to Lessee's
personal property or equipment, and to Lessee's employees, agents, guests or invitees
arising out of or resulting from the condition of the Lease Premises or any lack of
maintenance or repair thereon and not caused by or arising out of the tortious conduct of
City or its employees. Lessee further agrees to indemnify and hold City harmless from any
loss, liability, claim or action from damages or injuries to persons or property in any way
arising out of or resulting from the use and occupancy of the leased premises by Lessee or
by Lessee's agents, employees, guests or business invitees and not caused by or arising out
of the tortious conduct of City or its employees. If any claim, suit or action is filed against
City for any loss or claim described in this paragraph, Lessee, at City's option, shall defend
City and assume all costs, including attorney's fees, associated with the defense or
resolution thereof, or indemnify City for all such costs and fees incurred by City in the
defense or resolution thereof.
O. Liability insurance. Lessee shall maintain, and specifically agrees that Lessee will
maintain throughout the term of this Agreement, liability insurance, in which City shall be
named an additional insured in the minimum amount as specified in the Idaho Tort Claims
Act set forth in Title 6, Chapter 9 of the Idaho Code. The limits of insurance shall not be
deemed a limitation of the covenants to indemnify and save and hold harmless City; and if
City becomes liable for an amount in excess of the insurance limits herein provided, Lessee
covenants and agrees to indemnify and save and hold harmless City from and for all such
losses, claims, actions, or judgments for damages or liability to persons or property. Lessee
shall provide City with a certificate of insurance or other proof of insurance evidencing
Lessee's compliance with the requirements of this paragraph. In the event the insurance
minimums are changed, Lessee shall immediately submit proof of compliance with the
changed limits.
LEASE AGREEMENT WITH BLUE DIAMOND TURF LLC FOR BORUP PROPERTY PAGE 4 OF 9
P. Worker's compensation insurance. In the event Lessee hires any person to work on the
Lease Premises, any and all workers shall be covered by worker's compensation insurance.
In such event, Lessee shall provide to City a certificate of insurance.
Q. Crop insurance. Lessee may; at Lessee's option, maintain crop insurance for crops planted
on Lease Premises. City shall not maintain crop insurance on Lessee's behalf.
R. Taxes. Lessee shall be solely responsible for the payment of taxes owed for any income
realized as the result of activities undertaken pursuant or related to this Agreement.
S. Quiet enjoyment. City hereby agrees that in consideration of Lessee's performance of the
terms and conditions of this Agreement, Lessee may peaceably and quietly have and enjoy
the Lease Premises for the duration of this Agreement.
V. Rights and responsibilities of City. With regard to Lessee's use and occupancy of the Lease
Premises under this Agreement, City shall be responsible for the following.
A. Ground preparation. City shall plane the ground at Lease Premises to prepare the surface
topography for planting. City shall make no guarantee as to the quality or composition of
the soil at Lease Premises. Following the initial ground preparation, Lessee shall be
responsible for any further dirt work or ground preparation that may be required or desired
by Lessee.
B. Siphon tubes. City shall provide forty (40) siphon tubes for use by Lessee for irrigation of
crops at Lease Premises.
C. Ditch preparation. City shall clear the waste ditches at Lease Premises to prepare them for
use by Lessee. Following the initial ditch clearing, Lessee shall be responsible for any
further preparation, cleaning, or maintenance that may be required or desired by Lessee or
required by law or regulation.
D. Assessments; property taxes. City shall pay the regular irrigation district assessments and
property taxes, if any. City shall also promptly authorize excess water delivery if requested
by Lessee. Lessee shall reimburse City for any water use overage costs, if applicable.
E. Weed control. City shall be responsible for weed, pest, insect, and vermin control on City
property not leased to Lessee hereunder.
F. Right of entry. City and City's contractors, employees, agents, and invitees, shall be
authorized to, at all times, to enter the premises for the purposes of inspection for
compliance with the terms of this Lease Agreement and for the exercise of City's rights
hereunder, the posting of notices, and for all other lawful purposes. The parties shall supply
each other with keys and any other instruments necessary to allow mutual entry onto the
Lease Premises.
VI. General provisions.
LEASE AGREEMENT WITH BLUE DIAMOND TURF LLC FOR BORUP PROPERTY PAGE 5 OF 9
A. No agency. It is further understood and agreed Lessee shall not be considered an agent
of City in any manner or for any purpose whatsoever in Lessee's use and occupancy of
the Lease Premises.
B. Breach; cure; termination. If Lessee is in breach or default of any of the terms,
covenants or conditions of this Agreement and Lessee fails or refuses to cure such
breach or default within ten (10) days of written notice thereof, this Agreement, and all
rights of Lessee in and to Lease Premises, at City's option, may be deemed terminated
and forfeited without further notice or demand. In the event of any default or breach of
this Agreement and Lessee's failure or refusal to cure as hereinbefore provided, City
may, upon three (3) days notice, enter into and upon the premises, take possession
thereof and expel Lessee therefrom, with or without process of law, and without being
guilty of trespass, and without prejudice to any and all other rights and remedies City
may have. In the event of termination of this Agreement, Lessee forfeit any right to
harvest crops planted and any right to the proceeds thereof. Lessee shall be liable for
any damages and any costs, including legal expenses and attorneys' fees, incurred by
City in recovering the Lease Premises hereunder.
C. Possession. If City, for any reason whatsoever, cannot deliver possession of the said
premises to Lessee at the commencement of the said term, as hereinbefore specified, this
lease shall be voidable, and City shall not be liable to Lessee for any loss or damage
resulting therefrom.
D. Transfer of property. If City should sell or otherwise transfer title to Lease Premises,
this Agreement shall be voidable upon transfer of title, at the buyer's or transferee's
option. As may be practicable under the circumstances, City shall provide written notice
to Lessee of City's intent to transfer title.
E. No waiver. City's waiver on one or more occasion of any breach or default of any term,
covenant or condition of this Agreement shall not be construed as a waiver of any
subsequent breach or default of the same or a different term, covenant or condition, nor
shall such waiver operate to prejudice, waive, or affect any right or remedy City may
have under this Agreement with respect to such subsequent default or breach by Lessee.
F. No obligation. By the granting of this lease, City does not in any way bar, obligate,
limit, or convey any warranty with regard to any action relating to development or
operation of said premises, including, but not limited to, annexation, rezone, variance,
permitting, environmental clearance, or any other action allowed or required by law or
conveyed by City Council.
G. Attorney fees. Lessee shall be liable to City for all damages and costs, including legal
expenses and attorneys' fees, suffered or incurred by City in the enforcement of any of
the terms, covenants or conditions of this Agreement.
H. No assignment. Lessee shall not assign, sublet or transfer the leased premises, or any
portion thereof, or cause or suffer any alterations thereto, other than as specified in this
Agreement, without the express written consent of City.
LEASE AGREEMENT WITH BLUE DIAMOND TURF LLC FOR BORUP PROPERTY PAGE 6 OF 9
I. Binding on successors. This Agreement and all terms and conditions hereof shall apply
to and are binding upon the heirs, legal representative, successors and assigns of the
Parties.
J. Independent contractor. In all matters pertaining to this Agreement, Lessee shall be
acting as an independent contractor, and neither Lessee nor any officer, employee or
agent of Lessee shall be deemed an employee of City. Lessee shall have no authority or
responsibility to exercise any rights or power vested in City. The selection and
designation of the personnel of City in the performance of this agreement shall be made
by City.
K. Notices. All notices to be provided under this Agreement shall be in writing and
addressed as follows:
Lessee: Josh Janicek, Member
Blue Diamond Turf LLC
1284 South Gosling Way
Eagle, Id 83616
City: City of Meridian
Director, Parks & Recreation Department
33 East Broadway
Meridian, Idaho 83642
Notices shall be in writing and either personally delivered or sent by registered or
certified U.S. mail, postage prepaid, return receipt requested to the party to be notified at
the address specified above, or such other address as either party may designate in
writing. Notice shall be deemed to have been given upon deposit in the U.S. mail, or
upon personal delivery to the party above specified.
L. Choice of law. This Agreement was negotiated in Idaho, is entered into and is intended
to be performed in the State of Idaho. The Parties agree that the laws of Idaho shall
govern the interpretation of this Agreement.
M. City Council approval required. This lease shall not be effective for any purpose
whatsoever until it is approved by the resolution of the City Council and executed by the
Mayor.
N. Entire agreement. This Agreement contains the entire agreement of the parties and
supersedes any and all other agreements, leases, or understandings, oral or written,
whether previous to the execution hereof or contemporaneous herewith.
O. Exhibits and Recitals. All exhibits and Recitals to this Agreement are incorporated by
reference and made a part of hereof as if the exhibits were set forth in their entirety
herein.
LEASE AGREEMENT WITH BLUE DIAMOND TURF LLC FOR BORUP PROPERTY PAGE 7 OF 9
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their
duly authorized officers to be effective as of the day and year first above written.
CITY OF MERIDIAN:
Tammy,aVeerd, Mayor
STATE OF IDAHO
) ss:
County of j6icu)
I HEREBY CERTIFY that on this day of LkTk2017,
before the undersigned, a Notary Public in the State of Idaho,
personally appeared Josh Janicek, proven to me to be a Member
of Blue Diamond Turf LLC who executed the said instrument on
behalf of such LLC, and acknowledged to me that the LLC
executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and
affixed my official seal, the day and year in this certificate first
ab ve written.
Notary Public for I ' o
Residing at Idaho
My Commission Expire : C4 r c
Attest:
C.Jay Coles, City Clerk
m n f
�Itr w"°�
LEASE AGREEMENT WITH BLUE DIAMOND TURF LLC FOR BORUP PROPERTY PAGE 8 OF 9
EXHIBIT "A"
EXHIBIT A
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LEASE AGREEMENT WITH BLUE DIAMOND TURF LLC FOR BORUP PROPERTY PAGE 9 OF 9
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 5H
PROJECT NUMBER:
ITEM TITLE: Meridian Youth Farmer's Market
Memorandum of Understanding Between TVG Boise, LLC and the City of Meridian
Regarding the 2017 Meridian Youth Farmer's Market
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
MEMORANDUM OF UNDERSTANDING: MERIDIAN YOUTH FARMER'S MARKET
This MEMORANDUM OF UNDERSTANDING: MERIDIAN YOUTH FARMER'S
MARKET (hereinafter "Agreement") is made this 20thiay of March , 2017 ("Effective
Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the
State of Idaho, ("City") and Becky Breshears, on behalf of TVG Boise LLC, a limited liability
company organized under the laws of the State of Idaho, doing business as Epique Events and Gifts
("Promoter").
WHEREAS, City and Promoter are mutually interested in enhancing the Meridian
community's quality of life; enriching the character of downtown Meridian; promoting healthy eating
and locally grown produce; and providing opportunities for members of the Meridian and greater youth
communities to produce and sell fruits, vegetables, and other agricultural or hand-crafted products;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants
herein contained, the Parties agree as follows:
I. PROMOTER'S COMMITMENTS
A. Meridian Youth Farmer's Market 2017 event planning and presentation. Promoter shall
plan and present a weekly Meridian Youth Farmer's Market 2017 ("Market"), between June
24, 2017 and September 2, 2017, in accordance with the specifications set forth herein.
Promoter shall be responsible for all contractual arrangements and obligations, financial or
otherwise, and shall plan for all logistics and provide all features of the Market, including, but
not limited to, youth produce vendors, educational displays, musical performers or music
deejay, sound system, food trucks and/or food and beverage vendors, event security, crowd
management, first aid stations, and signs.
B. Market specifications. The Market shall comply in all respects with each and all of the
following specifications.
1. The Market shall be presented at Meridian City Hall plaza, 33 E. Broadway Avenue, in
Meridian, Idaho, on Saturdays between June 24, 2017 and September 2, 2017.
2. The Market shall include at least twenty-five (25) vendors on a weekly basis, selling a
variety of products grown, made, or otherwise produced by such vendors, including, for
example, fruit, vegetables, herbs, baked goods, and crafts. At least seventy-five percent
(75%) of all vendors must be youth (under eighteen (18) years of age); twenty-five percent
(25%) of all vendors may be adults. Promoter may charge vendors a reasonable registration
fee to participate in the Market, at Promoter's discretion.
3. In addition to the youth vendors, the Market may feature:
a. Educational displays regarding gardening or agriculture, for example, composting, soil
preparation, etc.;
b. Cooking or food demonstrations;
c. Seed exchange or seed giveaway to help interested youth start gardens;
d. Community Garden representatives offering youth the opportunity to sign up for garden
PROFESSIONAL SERVICES AGREEMENT — EVENT COORDINATION, YOUTH FARMERS' MARKET PAGE 1 of 7
plots;
e. Food trucks; and
f. Music, live performance or deejay.
4. The Market and all components thereof shall comply in all respects with all conditions of
the applicable City of Meridian Temporary Use Permit, other applicable permits and
permitting requirements, Meridian City Code, and state and federal law.
5. All music played at the Market, whether live performance or recorded, shall contain
material, and shall be performed or played in such a manner, as shall be appropriate for all
ages, values, and sensibilities. Music shall not include language, attire, and/or behavior that
is profane, sexual, violent, or discriminatory in nature.
6. Promoter, or Promoter's employee or assign, shall be on site at the Market from set-up
through tear -down each week, to supervise and to ensure that use of City facilities,
amenities, infrastructure, and/or vegetation is appropriate and reasonable.
7. The Market shall be provided to the public at no cost; Promoter may not collect admission
fees for the Market or any component thereof.
8. Promoter shall be responsible for obtaining, at Promoter's sole expense, or requiring youth
and other vendors to obtain, at their expense, all necessary permits for the Market as
required by any agency other than the City of Meridian. Such permitting shall include, but
shall not be limited to, permits from the Central District Health Department, Idaho State
Department of Agriculture, and Idaho Tax Commission.
9. Promoter shall require vendors using City equipment to protect such equipment from
damage as much as practicable, including a requirement that vendors using City tables
cover them with tablecloths.
C. Insurance. Promoter shall obtain, and shall maintain throughout the term of this Agreement,
insurance as set forth below. Proof of such insurance shall be provided to City by 5:00 p.m. on
May 2, 2017, evidenced by a certificate of insurance issued by an insurance company licensed
to do business in the State of Idaho and containing a thirty -day notice of cancellation
endorsement. In the event of cancellation or restriction by the insurance company of the
insurance policy, Promoter shall notify City in writing within three (3) business days. City has
the right to revoke or suspend reservations and permits issued pursuant to this Agreement in the
City's sole discretion if Promoter's insurance is revoked, cancelled, expires or Promoter is
otherwise without insurance coverage as set forth below. Promoter shall maintain the
following insurance coverage:
Comprehensive general liability insurance with a combined single limit of not less than one
million dollars ($1,000,000) per occurrence for property damage and bodily injury or death,
naming the City of Meridian as an additional insured. In the event a unilateral cancellation
or restriction by the insurance company of the insurance policy referred to in this
paragraph, Promoter shall notify City in writing within three (3) business days. City has the
right to suspend portions of this Agreement in the City's sole discretion if Promoter's
general liability insurance is revoked, cancelled, expires or Promoter is otherwise without
PROFESSIONAL SERVICES AGREEMENT — EVENT COORDINATION, YOUTH FARMERS' MARKET PAGE 2 Of 7
general liability insurance.
2. Workers' compensation insurance on any and all persons in Promoter's employ, where and
in the minimum amount(s) as required by Idaho law.
D. Permits. Promoter shall obtain all necessary permits for the Market as required by any agency
other than the City of Meridian.
E. Equipment/event rentals. Except as otherwise specifically stated herein, Promoter shall be
responsible for obtaining or renting, at Promoter's sole expense, all necessary or desired
equipment for the Market (e.g., sound system, temporary restrooms, hand washing stations,
etc.).
F. Sponsorship. Promoter may sell sponsorships of Market, and may retain all proceeds collected
from such sponsorships. Promoter may not engage any sponsor which promotes or endorses
any of the following content:
1. Content that is deemed in violation of any applicable City policy;
2. Profane, obscene, indecent, violent, or pornographic content and/or language;
3. Content that promotes, fosters or perpetuates discrimination on the basis of race, creed,
color, age, religion, gender, sexual orientation, or national origin;
4. Defamatory or personal attacks;
5. Threats to any person or organization;
6. Content that promotes, fosters or perpetuates conduct in violation of any federal, state or
local law;
7. Content that encourages or incites illegal activity;
8. Information that may compromise the safety or security of the public or public systems;
9. Content that violates a known legal ownership interest, such as a copyright, of any party; or
10. Any content that contains or perpetuates a message that the City deems to be inappropriate
or not in the best interest of the City of Meridian.
If the City becomes aware that any engaged or potential sponsor of the Market promotes or
endorses such content, the City may terminate this Agreement, restrict or remove any content
that is deemed in violation of this policy or any applicable law, and/or cancel the sponsored
feature.
G. Promotion. Promoter shall be responsible for marketing the Market to the public via
broadcast, print, and online promotion, including local media and event calendars. Promoter
may, at Promoter's sole expense, purchase commercial advertising of the Market.
II. CITY'S RESPONSIBILITIES.
A. City permitting and reservations. City shall, on behalf of Promotor, obtain a City of
Meridian Temporary Use Permit for the Market, and shall reserve and make available Meridian
City Hall plaza for the Market. City shall, upon Promotor's request, reserve meeting space at
Meridian City Hall for workshops and orientation meetings.
B. Promotion. City shall promote the Market via City communication outlets, including the City
newsletter, City website, and Meridian Parks & Recreation Department Activity Guide.
PROFESSIONAL SERVICES AGREEMENT - EVENT COORDINATION, YOUTH FARMERS' MARKET PAGE 3 Of 7
C. Canopies and tables. City shall provide, for use at the Market, up to twenty-three (23)
canopies with dimensions of approximately ten feet by ten feet (10' x 10'), twenty-three (23)
sets of canopy weights, and up to twenty-three (23) eight -foot (8') tables for use at the Market.
City shall provide personnel to arrive at Meridian City Hall by 7:15 a.m. to assist Promoter
with carrying the canopies and tables out of storage. Promoter shall be responsible for setting
up and configuring all tables and canopies.
D. Meridian Parks & Recreation Department staff. City shall schedule one (1) Meridian Parks
& Recreation Department staff member to provide janitorial services, garbage removal, and set
out extra trash cans before each market. Promoter shall be responsible for reasonable janitorial
service and garbage removal during each market. Meridian Parks & Recreation on-call staff
will respond, though, to calls for services above and beyond what Promoter can provide
themselves. The selection of staff for this purpose shall be in City's sole discretion.
E. Primary Source of Contact for City. City shall provide Promoter the name, e-mail address,
and telephone number of specific City personnel who shall serve as City's primary contacts
between City and Promoter for all day-to-day matters regarding City's and Promoter's
responsibilities under this Agreement (hereinafter "City Contact"). City may establish one City
Contact for Meridian Youth Farmer's Market 2017 event planning and presentation, and
another City Contact for Market operations.
III. TERMS AND CONDITIONS
A. Public place. Promoter acknowledges that Meridian City Hall and Meridian City Hall plaza
are public places, and that all members of the public shall be invited to attend the Market. The
public must have general access to City Hall plaza at all times, so long as such access does not
unduly interfere with the use of such spaces for the reserved purposes.
B. Vehicles. Driving or parking vehicles on non -designated driving or parking surfaces shall be
prohibited, with the limited exception of vehicles driven short distances on non -designated
driving surfaces for the purpose of transporting, loading, or unloading equipment and supplies
during set-up or tear -down. Vehicles may not be driven on turf or landscape areas, unless at
the direction of Meridian Parks & Recreation Department staff.
C. No financial obligation. The parties agree that, other than as specifically set forth herein, City
shall have no obligation to contribute personnel or funding to the planning or production of the
Market, and no obligations other than those specifically set forth in this Agreement.
D. Cancellation. City Contact may, in his or her sole discretion, elect to cancel one or more
weekly markets comprising the Market, with no notice to Promoter, where cancellation is in the
best interest of City or the public health, safety, or welfare, due to weather, act of God,
unforeseen facility closure, or other reason.
E. Term. This Agreement shall become effective as of the Effective Date upon execution by both
parties, and shall expire on September 3, 2017, unless earlier terminated or extended in the
manner as set forth in this Agreement.
PROFESSIONAL SERVICES AGREEMENT- EVENT COORDINATION, YOUTH FARMERS' MARKET PAGE 4 Of 7
F. Time of the essence. Promoter acknowledges that services provided under this Agreement
shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly
of the essence with respect to this Agreement, and that the failure to timely perform any of the
obligations hereunder shall constitute a breach of, and a default under, this Agreement by the
party so failing to perform.
G. Notice. Communication between Promoter and the City Contact(s) regarding day-to-day
matters shall occur via e-mail or telephone. All other notices required to be given by either of
the parties hereto shall be in writing and be deemed communicated when personally served, or
mailed in the United States mail, or via e-mail, addressed as follows:
City: Promoter:
Colin Moss Becky Breshears
City of Meridian Epique Events and Gifts
33 E. Broadway Avenue 5770 N. Beaham Ave
Meridian, Idaho 83642 Meridian, Idaho 83646
cmoss@meridiancity.org becky@epiqueeventsandgifts.com
H. City policy applies. Promoter shall comply with all City policies and codes applicable to use
of City property and facilities, including, but not limited to, policies of the Meridian Parks and
Recreation Department.
I. Photography and recording. City shall be authorized to photograph, record, video tape,
reproduce, transmit, or disseminate, in or from Meridian City Hall or Meridian City Hall Plaza,
the activities described herein for educational, promotional, and public information purposes.
City shall not be responsible for the actions of persons who are not under its employment or
control.
J. Subcontracting or assignment of obligations. Promoter shall not subcontract or assign any of
its obligations or rights under this Agreement related to or that may relate to Promoter's
professional event planning expertise. Promoter may subcontract or assign obligations that do
not require such expertise, including, but not limited to, such obligations as transport and set-up
of equipment. Any subcontractor or assignee shall be bound by all the terms and conditions of
this Agreement.
K. Termination. Either party may terminate this Agreement in whole, or in part, due to
convenience, nonappropriation, or when either or both parties agree that the continuation of the
project is not in the parties' best interest, by providing thirty (30) days written notice of
termination.
L. Non -waiver of breach. A waiver of any breach or default of any provision of this Agreement
shall not be construed as a waiver of a breach of the same or any other provision hereof.
M. Indemnification. Promoter shall, and hereby does, indemnify, save, and hold harmless the
City and any and all of its employees, agents, volunteers, and/or elected officials from any and
all losses, claims, and judgments for damages or injury to persons or property, and from any
and all losses and expenses caused or incurred by Promoter, its assistants, servants, agents,
employees, guests, and/or business invitees, in connection with this Agreement or activities
related thereto. Promoter acknowledges that provision of the services described hereunder
PROFESSIONAL SERVICES AGREEMENT -EVENT COORDINATION, YOUTH FARMERS' MARKET PAGE 5 Of 7
presents risks, some of which are unknown, and do agree to assume all such known or
unknown risks.
N. Waiver. Except as to rights held under the terms of this Agreement, Promoter shall, and
hereby does, waive any and all claims and recourse against City, including the right of
contribution for loss and damage to persons or property arising from, growing out of, or in any
way connected with or incident the performance of this Agreement, whether such loss or
damage may be attributable to known or unknown conditions, except for liability arising out of
concurrent or sole negligence of City or its officers, agents or employees.
O. Relationship of Parties. Promoter is an independent contractor and is not an employee, agent,
joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed
as creating or establishing the relationship of employer and employee between Promoter and
City or any official, agent, or employee of City. Specifically, without limitation, Promoter
understands, acknowledges, and agrees:
1. Except as otherwise set forth herein, Promoter is free from actual and potential control by
City in the provision of services under this Agreement.
2. Promoter is engaged in an independently established trade, occupation, profession, or
business.
3. Promoter has the authority to hire subordinates.
4. Promoter owns and/or will provide all major items of equipment necessary to perform
services under this Agreement.
5. Neither Promoter nor City shall be liable to the other for a peremptory termination of the
business relationship described under this Agreement.
P. Compliance with law. Throughout the course of this Agreement, Promoter shall comply with
any and all applicable federal, state, and local laws.
Q. Nonappropriation. Promoter acknowledges that City is a governmental entity, and the
validity of this Agreement is based upon the availability of public funding under the authority
of City's statutory mandate.
R. Non -Discrimination. Throughout the course of this Agreement, Promoter shall not
discriminate against any person as to race, creed, religion, sex, age, national origin, sexual
orientation or any physical, mental, or sensory handicap.
S. Entire Agreement. This Agreement constitutes the entire understanding between the Parties.
This Agreement supersedes any and all statements, promises, or inducements made by either
party, or agents of either party, whether oral or written, whether previous to the execution
hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged,
modified or altered except upon written agreement signed by both parties hereto.
T. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect
or establish any right or remedy under the terms and conditions of this Agreement, the
prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined
by a court of competent jurisdiction, in addition to any other relief awarded.
PROFESSIONAL SERVICES AGREEMENT—EVENT COORDINATION, YOUTH FARMERS' MARKET PAGE 6 of 7
U. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity,
interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of
Ada County, Idaho.
V. Cumulative rights and remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the
exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of
any other remedy.
W. Severability. If any provision of this Agreement is found by a court of competent jurisdiction
to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected.
X. Successors and assigns. All of the terms, provisions, covenants and conditions of this
Agreement shall inure to the benefit of, and shall be binding upon, each party and their
successors, assigns, legal representatives, heirs, executors, and administrators.
Y. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this Agreement
by the persons referenced below prior to such ratification or approval shall not be construed as
proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the 20thlay of
March _'2017.
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CITY OF MERIDIAN: �l�a �REASUROVP���,
BY: Attest:
Tammy de eerd, Mayor C. y COW, City Clerk
PROFESSIONAL SERVICES AGREEMENT —EVENT COORDINATION, YOUTH FARMERS' MARKET PAGE 7 of 7
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 51
PROJECT NUMBER:
ITEM TITLE: Boise Softball Umpires Association
Agreement for Professional Services Between the Boise Softball Umpires Association and
the City of Meridian Regarding Softball Umpire Services - Project Number 10476.c
MEETING NOTES
u APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
AGREEMENT FOR PROFESSIONAL SERVICES
SOFTBALL UMPIRE SERVICES
PROJECT NUMBER 10476.c
THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this !42 day
of March , 2017 and entered into by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho, hereinafter referred to as
"CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Boise Softball Umpires
Association, hereinafter referred to as "BSUA", whose business address is 2888 W.
Wilder St., Meridian, ID 83646-8301.
INTRODUCTION
Whereas, the City has a need for services involving SOFTBALL
UMPIRE SERVICES: and
WHEREAS, the BSUA is specially trained, experienced and competent to
perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1. Scope of Services:
1.1 BSUA shall perform and furnish to the City upon execution of this
Agreement and receipt of the City's written notice to proceed, all services, and
comply in all respects, as specified in the document titled "Scope of Services" a
copy of which is attached hereto as Attachment "A" and incorporated herein by
this reference, together with any amendments that may be agreed to in writing by
the parties.
1.2 All documents, drawings and written work product prepared or produced
by BSUA under this Agreement, including without limitation electronic data files,
are the property of BSUA; provided, however, the City shall have the right to
reproduce, publish and use all such work, or any part thereof, in any manner and
for any purposes whatsoever and to authorize others to do so. If any such work
is copyrightable, BSUA may copyright the same, except that, as to any work
which is copyrighted by BSUA, the City reserves a royalty -free, non-exclusive,
and irrevocable license to reproduce, publish and use such work, or any part
thereof, and to authorize others to do so.
SOFTBALL UMPIRE SERVICES 2017 Page 1 of 13
PROJECT NUMBER 10476.c
1.3 BSUA shall provide services and work under this Agreement consistent
with the requirements and standards established by applicable federal, state and
city laws, ordinances, regulations and resolutions. BSUA represents and
warrants that it will perform its work in accordance with generally accepted
industry standards and practices for the profession or professions that are used
in performance of this Agreement and that are in effect at the time of
performance of this Agreement. Except for that representation and any
representations made or contained in any proposal submitted by BSUA and any
reports or opinions prepared or issued as part of the work performed by BSUA
under this Agreement, BSUA makes no other warranties, either express or
implied, as part of this Agreement.
1.4 Services and work provide by BSUA at the City's request under this
Agreement will be performed in a timely manner in accordance with a Schedule
of Work, which the parties hereto shall agree to. The Schedule of Work may be
revised from time to time upon mutual written consent of the parties.
2. Consideration
2.1 BSUA shall be compensated as provided in Attachment B "Compensation
Schedule" attached hereto and by reference made a part hereof in the not to
exceed amount of $52,000.00.
2.2 BSUA shall bill the City on a bi-weekly basis, as services warrant, of fees
earned and costs incurred for services provided during the billing period, which
the City will pay within 30 days of receipt of a correct invoice and approval by the
City. The City will not withhold any Federal or State income taxes or Social
Security Tax from any payment made by City to BSUA under the terms and
conditions of this Agreement. Payment of all taxes and other assessments on
such sums is the sole responsibility of BSUA.
2.3 The final bill of the last league and tournament games shall by submitted
within fifteen (15) business days of the last game.
2.4 Except as expressly provided in this Agreement, BSUA shall not be
entitled to receive from the City any additional consideration, compensation,
salary, wages, or other type of remuneration for services rendered under this
Agreement., including , but not limited to, meals, lodging, transportation,
drawings, renderings or mockups. Specifically, BSUA shall not be entitled by
virtue of this Agreement to consideration in the form of overtime, health
insurance benefits, retirement benefits, paid holidays or other paid leaves of
absence of any type or kind whatsoever.
3. Time of Performance:
This agreement shall become effective upon execution by both parties, and shall
expire upon completion of the agreed upon services, September 30, 2016 or
unless sooner terminated as provided below or unless some other method or
SOFTBALL UMPIRE SERVICES 2017 Page 2 of 13
PROJECT NUMBER 10476.c
time of termination is listed in Attachment A. This Agreement shall terminate
automatically on the occurrence of (a) bankruptcy or insolvency of either party, or
(b) BSUA loses affiliation with ASA/USA Softball.
4. Independent Contractor:
4.1 In all matters pertaining to this agreement, BSUA shall be acting as an
independent contractor, and neither BSUA nor any officer, employee or agent of
BSUA will be deemed an employee of CITY. Except as expressly provided in
Attachment A, BSUA has no authority or responsibility to exercise any rights or
power vested in the City. The selection and designation of the personnel of the
CITY in the performance of this agreement shall be made by the CITY.
4.2 BSUA shall determine the method, details and means of performing the
work and services to be provided by BSUA under this Agreement. BSUA shall
be responsible to City only for the requirements and results specified in this
Agreement and, except as expressly provided in this Agreement, shall not be
subjected to City's control with respect to the physical action or activities of
BSUA in fulfillment of this Agreement.
5. Indemnification and Insurance:
BSUA shall indemnify and save and hold harmless CITY from and for any and all
losses, claims, actions, judgments for damages, or injury to persons or property
and losses and expenses and other costs including litigation costs and attorney's
fees, arising out of, resulting from, or in connection with the performance of this
Agreement by BSUA, its servants, agents, officers, employees, guests, and
business invitees, and not caused by or arising out of the tortuous conduct of
CITY or its employees. BSUA shall maintain, and specifically agrees that it will
maintain, throughout the term of this Agreement, liability insurance, in which the
CITY shall be named an additional insured in the minimum amounts as follow:
General Liability One Million Dollars ($1,000,000) per incident or occurrence,
Professional Liability / Professional errors and omissions One Million Dollars
($1,000,000) aggregate, Automobile Liability Insurance One Million Dollars
($1,000,000) per incident or occurrence and Workers' Compensation Insurance ,
in the statutory limits as required by law. The limits of insurance shall not be
deemed a limitation of the covenants to indemnify and save and hold harmless
CITY; and if CITY becomes liable for an amount in excess of the insurance limits,
herein provided, BSUA covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, or judgments for
damages or injury to persons or property and other costs, including litigation
costs and attorneys' fees, arising out of, resulting from , or in connection with the
performance of this Agreement by BSUA or BSUA's officers, employs, agents,
representatives or subcontractors and resulting in or attributable to personal
injury, death, or damage or destruction to tangible or intangible property,
including use of. BSUA shall provide CITY with a Certificate of Insurance, or
other proof of insurance evidencing BSUA'S compliance with the requirements of
SOFTBALL UMPIRE SERVICES 2017 Page 3 of 13
PROJECT NUMBER 10476.c
this paragraph and file such proof of insurance with the CITY at least ten (10)
days prior to the date BSUA begins performance of its obligations under this
Agreement. In the event the insurance minimums are changed, BSUA shall
immediately submit proof of compliance with the changed limits. Evidence of all
insurance shall be submitted to the City Purchasing Agent with a copy to
Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642.
6. Notices: Any and all notices required to be given by either of the parties hereto,
unless otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
CITY
City of Meridian
Purchasing Specialist
33 E. Broadway Ave
Meridian, ID 83642
208-888-4433
Email: sramirez(cDmeridiancity oro
BOISE SOFTBALL UMPIRES
ASSOCIATION
Boise Softball Umpires Association (BSUA)
Attn: Jeremy S. Peterson
2888 W. Wilder St
Meridian, ID 83646
Phone: 208-631-0650
Email: bsua o)cableone.net
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
7. Attorney Fees: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to
any other relief as may be granted, to court costs and reasonable attorneys' fees
as determined by a Court of competent jurisdiction. This provision shall be
deemed to be a separate contract between the parties and shall survive any
default, termination or forfeiture of this Agreement.
8. Time is of the Essence: The parties hereto acknowledge and agree that time is
strictly of the essence with respect to each and every term, condition and
provision hereof, and that the failure to timely perform any of the obligations
hereunder shall constitute a breach of, and a default under, this Agreement by
the party so failing to perform.
9. Assignment: It is expressly agreed and understood by the parties hereto, that
BSUA shall not have the right to assign, transfer, hypothecate or sell any of its
rights under this Agreement except upon the prior express written consent of
CITY.
10. Discrimination Prohibited: In performing the Services required herein, BSUA
shall not unlawfully discriminate in violation of any federal, state or local law, rule
or regulation against any person on the basis of race, color, religion, sex, national
origin or ancestry, age or disability.
SOFTBALL UMPIRE SERVICES 2017 Page 4 of 13
PROJECT NUMBER 10476.c
11. Reports and Information:
11.1 At such times and in such forms as the CITY may require, there shall be
furnished to the CITY such statements, records, reports, data and information as
the CITY may request pertaining to matters covered by this Agreement.
11.2 BSUA shall maintain all writings, documents and records prepared or
compiled in connection with the performance of this Agreement for a minimum of
four (4) years from the termination or completion of this or Agreement. This
includes any handwriting, typewriting, printing, photo static, photographic and
every other means of recording upon any tangible thing, any form of
communication or representation including letters, words, pictures, sounds or
symbols or any combination thereof.
12. Audits and Inspections: At any time during normal business hours and as
often as the CITY may deem necessary, there shall be made available to the
CITY for examination all of BSUA'S records with respect to all matters covered
by this Agreement. BSUA shall permit the CITY to audit, examine, and make
excerpts or transcripts from such records, and to make audits of all contracts,
invoices, materials, payrolls, records of personnel, conditions of employment and
other data relating to all matters covered by this Agreement.
13. Publication, Reproduction and Use of Material: No material produced in
whole or in part under this Agreement shall be subject to copyright in the United
States or in any other country. The CITY shall have unrestricted authority to
publish, disclose and otherwise use, in whole or in part, any reports, data or other
materials prepared under this Agreement.
14. Compliance with Laws: In performing the scope of services required
hereunder, BSUA shall comply with all applicable laws, ordinances, and codes of
Federal, State, and local governments.
15. Changes: The CITY may, from time
Services to be performed hereunder,
decrease in the amount of BSUA'S
upon by and between the CITY an
amendments to this Agreement.
to time, request changes in the Scope of
Such changes, including any increase or
compensation, which are mutually agreed
d BSUA, shall be incorporated in written
16. Termination: If, through any cause, BSUA, its officers, employees, or agents
fails to fulfill in a timely and proper manner its obligations under this Agreement,
violates any of the covenants, agreements, or stipulations of this Agreement,
falsifies any record or document required to be prepared under this agreement,
engages in fraud, dishonesty, or any other act of misconduct in the performance
of this contract, or if the City Council determines that termination of this
Agreement is in the best interest of CITY, the CITY shall thereupon have the right
to terminate this Agreement, in part or in its entirety, by giving written notice to
BSUA of such termination and specifying the effective date thereof at least fifteen
SOFTBALL UMPIRE SERVICES 2017
PROJECT NUMBER 10476.c
Page 5 of 13
(15) days before the effective date of such termination. BSUA may terminate this
agreement at any time by giving at least sixty (60) days' notice to CITY.
In the event of any termination of this Agreement, all finished or unfinished
documents, data, and reports prepared by BSUA under this Agreement shall, at
the option of the CITY, become its property, and BSUA shall be entitled to
receive just and equitable compensation for any work satisfactorily complete
hereunder.
Notwithstanding the above, BSUA shall not be relieved of liability to the CITY for
damages sustained by the CITY by virtue of any breach of this Agreement by
BSUA, and the CITY may withhold any payments to BSUA for the purposes of
set-off until such time as the exact amount of damages due the CITY from BSUA
is determined. This provision shall survive the termination of this agreement and
shall not relieve BSUA of its liability to the CITY for damages.
17. Construction and Severability: If any part of this Agreement is held to be
invalid or unenforceable, such holding will not affect the validity or enforceability
of any other part of this Agreement so long as the remainder of the Agreement is
reasonably capable of completion.
18. Advice of Attorney: Each party warrants and represents that in executing this
Agreement. It has received independent legal advice from its attorney's or the
opportunity to seek such advice.
19. Entire Agreement: This Agreement contains the entire agreement of the parties
and supersedes any and all other agreements or understandings, oral of written,
whether previous to the execution hereof or contemporaneous herewith.
20. Public Records Act: Pursuant to Idaho Code Section 9-335, et seq.,
information or documents received from the Contractor may be open to public
inspection and copying unless exempt from disclosure. The Contractor shall
clearly designate individual documents as "exempt" on each page of such
documents and shall indicate the basis for such exemption. The CITY will not
accept the marking of an entire document as exempt. In addition, the CITY will
not accept a legend or statement on one (1) page that all, or substantially all, of
the document is exempt from disclosure. The Contractor shall indemnify and
defend the CITY against all liability, claims, damages, losses, expenses, actions,
attorney fees and suits whatsoever for honoring such a designation or for the
Contractor's failure to designate individual documents as exempt. The
Contractor's failure to designate as exempt any document or portion of a
document that is released by the CITY shall constitute a complete waiver of any
and all claims for damages caused by any such release.
21. Confidentiality: BSUA understands and acknowledges that all tests and results
(confidential information) are intended solely for the City. BSUA agrees to hold
all confidential information in confidence and will not disclose the confidential
SOFTBALL UMPIRE SERVICES 2017 Page 6 of 13
PROJECT NUMBER 10476.c
22
information to any person or entity without the express prior written consent of
City.
Non -Appropriation: Should funding become not available, due to lack of
appropriation, the City may terminate this agreement upon thirty (30) days' notice.
23. Applicable Law: This Agreement shall be governed by and construed and
enforced in accordance with the laws of the State of Idaho, and the ordinances of
the City of Meridian.
24, Approval Required: This Agreement shall not become effective or binding until
approved by the City of Meridian.
CITY OF MERIDIAN
TAMMY dei V D, -MAYOR
3/ �, 9,
1 u�
Attest:01
m
C.JAY LES, Oity Clerk "
o_
Purchasing,)5kppr �i I
BY:
KEITH ,' Purchasing Manager
Dated: _
Project Manager
Tyler Roberds
SOFTBALL UMPIRE SERVICES 2017
PROJECT NUMBER 10476.c
BOISE SOFTBALL UMPIRES ASSOC
BY:
Dated: J ��
Departm nt Approval
BY: x
STEVE SI DOWAY, Parks & Rec Director
Dated: �Li 4-1,
Page 7 of 13
EXHIBIT "A"
SERVICES TO BE PROVIDED
A. The Boise Softball Umpires Association, hereinafter referred to as "BSUA" is comprised of
registered, trained, and certified softball umpires as determined by ASA/USA Softball,
hereinafter referred to as "ASA/USA" and its designated agents.
B. The BSUA will provide softball umpire services to the City of Meridian, Parks and Recreation
Department, hereinafter referred to as "CITY".
C. The BSUA will umpire softball games as scheduled by the CITY is accordance with the game
times scheduled and within the confines of the riles and regulations set forth by ASA/USA and
CITY established and published riles.
D. BSUA shall be thorough and consistent in recording and notifying the CITY concerning all
formal warnings to players, player ejections, and unsafe playing conditions. This documentation,
at minimum, should be documented on the scorebook/score sheet as provided by the CITY at the
conclusion of the game in which the issue occurred in. A more detailed account, if needed, is to
be provided to the CITY by the BSUA by 1:OOpm the next business day.
During weekend of end -of -season tournament play, all documentation must be completed at the
conclusion of the game in question and submitted to the Tournament Director. This is required to
allow for additional actions to occur, should they be warranted.
E. Should an injury occur to any player or umpire that requires that individual to leave the game,
BSUA needs to document on the scorebook/score sheet provided by CITY. Required items
include the type of injury sustained, player's name (First and Last name preferred), and team
name so that the CITY can contact the tram manager and complete a CITY accident report.
SCHEDULING, RE -SCHEDULING, AND CANCELING
F. BSUA shall provide a sub -contracted game assignor, hereinafter referred to as "ASSIGNOR" that
will be available at a minimum of three (3) consecutive hours each day at a designated location
and/or phone number(s). ASSIGNOR must be made available to receive calls from CITY until
8:00pm on days in which games are scheduled.
G. BSUA shall select a member of its association to serve as the BSUA "POINT OF CONTACT"
for any issues other than canceling or re -scheduling of games. This POINT OF CONTACT will
be mutually agreed upon by the BSUA and CITY. If an issue arises in which the CITY is not
satisfied with the judgment or performance of POINT OF CONTACT, CITY may seek resolution
with the President of the BSUA.
H. Each softball field, as scheduled on a particular night, must contain at least two (2) games, with
the exception of tournament play in which this provision is waived. For non -tournament play, if a
minimum of two (2) games are not scheduled, the CITY will be billed as if there were two (2)
games scheduled.
SOFTBALL UMPIRE SERVICES 2017 Page 8 of 13
PROJECT NUMBER 10476.c
I. The CITY shall provide to the ASSIGNOR a schedule of games to be sponsored by the CITY. In
the event a game must be re -scheduled or canceled by the CITY, the following pay rate
percentages shall be in effect:
a. 24 -Hour Notice of cancellation of game(s):
i. First Game of a two or three game assignment — 0%
ii. Second Game of a two game assignment only — 0%
iii. Third Game of a three game assignment only — 0%
iv. Second Game of a three game assignment — 50%
Notice by I :00pm of the day the game was scheduled to be played:
i. First Game of a two or three game assignment — 50%
ii. Second Game of a two game assignment only — 0%
iii. Third Game of a three game assignment only — 0%
iv. Second Game of a three game assignment — 50%
c. Notice after 1:00pm of the day the game was scheduled to be played, or no notification at all:
i. All Games scheduled will be paid at 100%
d. For any assignment that has an open slot scheduled in between two games, BSUA will be
paid 50% for the open slot.
The CITY has the authority to cancel all games for a particular night due to field or weather
conditions. The CITY must provide one (1) hour notice (example 5:30pm for a 6:30pm
assignment) before the first scheduled game of their intention to cancel these games. If the CITY
provides notice within this time frame, BSUA will receive 0% for all games canceled.
K. If CITY cancels a game(s) due to conditions other than weather AND the cancelation occurs at
either Bear Creek or Tully parks AND a game is being played on the other field, BSUA agrees
that the umpire affected by the cancelation will serve as the base umpire on the unaffected field.
In the situation that the affected game is the first game of the night, the base umpire will remain
until ten (10) minutes before the scheduled start of their next regularly scheduled game. If the
affected game is the second game of the night, the base umpire will remain until the conclusion of
the game.
L. For TOURNAMENT play, CITY will provide notice to BSUA the number of fields that will be
used for the first day of the TOURNAMENT no later than 96 hours before scheduled start of
TOURNAMENT. Specific details about level of play and game times should be provided to
BSUA when possible within 72 hours of scheduled start of TOURNAMENT.
M. For TOURNAMENT play, CITY may postpone and/or cancel games due to field or weather
conditions, or other situations as deemed appropriate by CITY. There is no minimum time
requirement for this to occur. For a game that is started, but postponed and subsequently
cancelled, BSUA will receive 50% compensation for these games. For any game cancelled that
has not started, BSUA will receive 0% for all games cancelled. CITY will notify BSUA if
tournament delays are expected or scheduled with as much notice as possible so that BSUA can
contact umpires.
N. For NON -CHAMPIONSHIP TOURNAMENT play, games that are scheduled outside of the
main tournament bracket (i.e. round-robin, consolation brackets) can be scheduled to utilize one -
SOFTBALL UMPIRE SERVICES 2017 Page 9 of 13
PROJECT NUMBER 10476.c
umpire mechanics at the discretion of CITY. EXCEPTION — One -umpire mechanics will not be
utilized in any softball game in which base stealing is authorized by tournament rule.
0. If the CITY or BSUA deems the playing field unsafe for play and a complete game is not worked,
BSUA shall be paid 50% for the affected game. If the field is unsafe for play due to rain or snow
conditions, cancellation and re -scheduling of the current game and all subsequent games for that
particular night will occur (LEAGUE ONLY). Temporary delays, including lightning and
mechanical issues will require the BSUA to remain available to resume their duties unless
relieved of those duties by CITY.
P. Once a game starts, BSUA has the sole authority to cancel games, if BSUA considers the field
conditions unsafe. CITY retains authority to cancel game(s) at any time for reasons the CITY
feel are required. Consultation with the BSUA shall be made before cancellations by the CITY
occur if the game has started.
Q. If a game is forfeited by the teams before play has begun will be compensated at 100%. if the
remaining players ask for the BSUA to remain and officiate a practice game, BSUA must provide
this service, or forfeit their compensation. Practice games will be officiated with all rules and
regulations as regular games. Both teams must have a minimum of 8 players, and all players
must be on a legal roster in a CITY league). If a game is forfeited during the course of the game,
the BSUA has completed its assignment and is entitled to 100% compensation. Any practice
game officiated by the BSUA shall end at a minimum of 10 minutes before the scheduled
start of the next game, 10:00pm if the practice game is the final game of the night, or at a
reduced set time as agreed upon by the teams. BSUA will not officiate a practice game if
the regular game was forfeited due to unsportsmanlike conduct that necessitated the
forfeit, or continue to officiate if a situation occurs in the practice game that would
normally result in an ejection of a participant.
R. ASSIGNOR or their designee and POINT OF CONACT shall maintain control and movement of
umpires. If a situation occurs that requires game officials to be moved from their assigned
location to another location, CITY shall seek the approval of ASSIGNOR before approaching
BSUA. In cases where ASSIGNOR is not available, POINT OF CONTACT, which may include
any officer of BSUA, will be contacted to facilitate movement.
PROVISION OF BSUA UPON RE -SCHEDULING
If a scheduled game is not played or completed for any reason, it may be re -scheduled by the
CITY, providing there is 48 hours notification to the ASSIGNOR prior to the time the re-
scheduled game will take place. BSUA shall be required to provide officials. If 48 hour notice is
not made, the BSUA will attempt to have officials provided for a re -scheduled game, but shall not
be subject to financial penalty is services cannot be provided.
T. Any game the is re -scheduled due to a rule interpretation protest that is handled in accordance
with established CITY and ASA/USA procedures shall be replayed at the moment of protest.
BSUA will provide services for this game at no cost to the CITY.
SOFTBALL UMPIRE SERVICES 2017 Page 10 of 13
PROJECT NUMBER 10476.c
FAILURE TO PROVIDE SERVICES
U. BSUA shall arrive at the field prior to the listed scheduled game time to check field conditions
and hold the pre -game conference five (5) minutes prior to the scheduled game time or within
five (5) minutes of the conclusion of a previous game. Late arriving officials between the pre-
game conference schedule and the beginning of the fourth inning shall be paid at 50%. Officials
arriving after the start of the fourth inning shall be paid at 0%.
V. The ASSIGNOR must notify the CITY within 24 hours before a scheduled game that the BSUA
cannot provide umpires for a particular game(s). Should this notice not be provided, BSUA will
be required to provide services free of charge for the amount of game(s) affected by the inability
to provide services.
W. If BSUA only provides one umpire to a game that was scheduled for two umpires, BSUA will
receive 50% compensation for this assignment. If no umpires arrive to a particular game, BSUA
will receive 0% compensation for this assignment, and must provide additional services with no
cost to the CITY as provided for in Section V.
X. If BSUA is no longer recognized by ASA/USA, or becomes insolvent, this contract will become
null and void, with the BSUA liable to compensate the CITY for failure to provide services.
Compensation will be pro -rated per game, according to the number of games scheduled and the
amount of payment shall be at the game fee in accordance with the compensation chart listed in
this contract.
ELIGIBILITY AND SUPERVISION
Y. CITY shall be the judge of any player's eligibility for participation in any CITY sponsored game,
but such judgment shall be exercised with due respect of the authority and professional opinion of
BSUA during games and ASA/USA during non -game times.
Z. BSUA shall be the judge of any umpire's eligibility for assignment in any game, but such
judgment shall be exercised with due respect to any concerns brought forth by the CITY as to an
umpire's ability in mechanics, rules interpretation, and game judgment.
AA. In situations under (Y) and (Z) where the CITY and BSUA strongly disagree with the decision of
the other party, final authority, with respect to player or umpire participation in the program, shall
be decided by an independent mediator, agreeable to both parties. The decision of the
independent mediator shall be final.
SOFTBALL UMPIRE SERVICES 2017 Page 11 of 13
PROJECT NUMBER 10476.c
GAME RULES
AB. ASA/USA provides playing rules for the game of softball, which includes a provision
that allows for non -championship play to adopt piles to suit their local needs. CITY is
given the authority to establish local rules which modify, add to, or override ASA/USA
riles. If CITY modifies, adds to, or overrides ASA/USA rules, it shall be done with input
from BSUA and will provide written interpretation of said rule(s) to BSUA. Any rule not
modified by CITY remains within the control of BSUA to correctly apply the ASA/USA
rule.
EXCEPTION — The official bat and ball must meet all requirements in the annually published
Official Rules of Softball published by ASA/USA. Any bat or ball that is listed on the ASA/USA
website, www.softball.org under the certified equipment section, that is listed as an ASA/USA
non -approved bat or non -approved ball shall be immediately banned from use in any sanctioned
or practice game officiated by BSUA. Discovery of use of any bat or ball shall be subject to rule
infraction as indicated in the Official Rules of Softball. The banned bat and ball list is updated
periodically by ASA/USA and any updates to said list shall take effect immediately.
AC. During NON -CHAMPIONSHIP TOURNAMENTS, BSUA will provide a tournament
Umpire -in -Chief (UIC), which will serve as the ASSIGNOR and POINT OF CONTACT
for the duration of the tournament. The UIC will take into consideration the umpire's
perfonnance and input from the CITY is determining tournament selection and
assignments. Two first year umpires, as defined by BSUA, will not be scheduled to work
together without the approval of the tournament director. Championship Play
tournaments will be conducted in accordance with ASA/USA rules only. A member of
ASA/USA will serve as the tournament UIC.
CRITIQUE
AD. BSUA and CITY agree to evaluate each other's effectiveness in the program and provide
constructive recommendations for change. All recommendations shall be in writing.
AE. Upon completion of the term of this agreement, both parties shall review all actions taken
under this agreement for impact on future agreements.
COMMUNICATIONS
AF. Both parties agree that open communications will be necessary to successfully perform
the conditions of this agreement. Frequent and regularly scheduled meeting between
representatives of both parties shall occur. POINT OF CONTACT or their designee and
CITY shall occur.
AG. All complaints from BSUA and players directed at the other party shall only be done in
writing to the appropriate party. Verbal complaints from BSUA towards the players shall
not occur.
SOFTBALL UMPIRE SERVICES 2017 Page 12 of 13
PROJECT NUMBER 10476.c
PAYMENT SCHEDULE FOR SERVICES
AH. BSUA shall bill the CITY on a weekly basis. The final bill of the last league and
tournament games shall by submitted within fifteen (15) business days of the last game.
Payment will be made by CITY to BSUA no later than thirty (30) business days after
receipt by CITY or BSUA billing(s).
COMPENSATION
Al. CITY agrees to compensate BSUA at the following amounts and rates:
2016 2017
1 -Umpire League Slow -Pitch Games
$26.48 $27.01
2 -Umpire League Slow -Pitch Games
$45.47 $45.47
1 -Umpire Tournament Slow -Pitch Games
$26.48 $27.01
2 -Umpire Tournament Slow -Pitch Games
$45.47 $45.47
1 -Umpire Tournament Fast -Pitch Games
$30.24 $30.24
2 -Umpire Tournament Fast -Pitch Games
$52.55 $52.55
AJ. During City of Meridian NON -CHAMPIONSHIP TOURNAMENTS, BSUA will receive
additional compensation beyond that stated in Article Al to facilitate the Tournament
Umpire -in -Chief as required in Article AC.
NON -CHAMPIONSHIP TOURNAMENTS — CITY will compensate BSUA $3.00 for
each time slot in which a game was started and/or completed. A time slot is defined as a
tournament round in which a single or multiple games are scheduled to commence. If the
TOURNAMENT has multiple starting times within a common 60 -minute window, all
games started and/or completed for that window shall constitute one time slot using the
time of the earliest game scheduled to determine the next applicable time slot.
AK. ASAIUSA CHAMPIONSHIP TOURNAMENTS -- Compensation for games played under the
rules of ASA/USA Championship Play are set by ASA/USA Code.
SOFTBALL UMPIRE SERVICES 2017 Page 13 of 13
PROJECT NUMBER 10476.c
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 5J
PROJECT NUMBER:
ITEM TITLE: Idaho State Historical Society
Memorandum of Agreement between the Idaho State Historical Society and City of
Meridian for Meridian Walking Tour Updates
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CLG-2017-013
MEMORANDUM OF AGREEMENT
THIS MEMORANDUM OF AGREEMENT ("Agreement") is entered into by the State
Historic Preservation Office ("SHPO"), a division of the Idaho State Historical Society,
and CITY OF MERIDIAN ("Grantee"), effective as of the date of final signature ("Effective
Date") and relates to a project to be undertaken by the Grantee, with financial assistance from a
National Park Service matching grant in aid program supporting the National Register of
Historic Places program in Idaho, administered in Idaho by SHPO. The National Register of
Historic Places program was established by the National Historic Preservation Act of 1966, as
amended, and is administered by the National Park Service, U.S. Department of the Interior.
The SHPO and the Grantee agree as follows:
1. Application, Project Description and Budget
Grantee submitted an application for Meridian Walldne Tour Updates ("Project") for
FY17. SHPO will provide a matching grant in aid from the National Park Service to assist
Grantee with a portion of costs related to the Project. Grantee hereby agrees to carry out the
Project work as described in Attachment A ("Project Description") within the budget set forth in
Attachment B ("Budget"). All funds provided by SHPO for this Project shall be federal funds
from the National Park Service. No state funds shall be used under this Agreement.
2. Period of Performance
Work under this Project shall commence after the Effective Date and be completed no
later than 31 May 2018.
3. Publications.
A draft of any publication prepared by Grantee as part of this Project shall be submitted
to SHPO at least 30 days before the Project completion date for review and approval. All
publications and public information materials, including audio visual and workshop materials,
when applicable, must contain acknowledgment of National Park Service support and the
—1—
CLG-2017-013
nondiscrimination statement as identified in NPS -49, and the CLG Grants Handbook, available
at: http://www.history.idaho.gov/sites/default/files/uploads/clggrantsmanual.pdf.
4. Allowable Costs
Allowable Project costs are for items described in Attachment A and are included within
the Budget set forth on Attachment B. Allowable Project costs must be documented to the
satisfaction of SHPO and determined by SHPO to:
a. meet federal requirements for the Project;
b. be necessary and reasonable for the completion of Project;
have been incurred for Project during the period of the grant; and
d. meet the obligations outlined in Attachment A.
If the Project involves the acquisition or development of a National Register listed
property:
a. A Preservation Agreement or Covenant shall be executed prior to or concurrent
with disbursement of grant funds. The active period for the Agreement is based on the amount of
federal funds involved and is defined in Chapter 5, Section B.12 and Chapter 6, Section E.B.£ 12
of NPS -49.
b. A Project sign acknowledging National Park Service assistance shall be erected at
the Project site during the Project's term, or Grantee shall obtain, and provide SHPO with a
written National Park Service waiver of this requirement.
C. For a development Project, the architectural plans and specifications must be
approved by SHPO as being in conformance with the "Secretary of the Interior's Standards for
the Treatment of Historic Properties."
d. A current appraisal by an appraiser meeting the professional qualifications in
Chapter 6 of NPS -49 shall be obtained prior to the acquisition of real property.
e. A statement of Just Compensation shall be obtained from the seller of the
property prior to the acquisition of real property with National Park Service grant assistance or
matching share.
—2—
CLG-2017-013
5. Project Payment.
Grantee agrees to contribute cash or donated services to the Project in the minimum total
of $4,000, or to pay for 50% of eligible Project costs, whichever is less. Upon SHPO's
verification of successful completion of the Project by Grantee, SHPO shall pay Grantee $3,500
in matching federal funds, as outlined in the Budget, subject to SHPO's receipt of the funds from
the National Park Service. Grantee may bill SHPO after the completion and acceptance by SHPO
of each completed activity described in Attachment A. All bills submitted must include
supporting fiscal documentation detailing the federal and non-federal share of Project costs.
Grantee shall submit three copies of all reimbursement requests. Reimbursements will be made
by SHPO for expended funds only. Grantee's final bill shall include a comparison of completed
activities and budget to those in the approved Budget. Grantee agrees to maintain all financial
and administrative documents and records pertaining to the full life -cycle of the grant for a
period of not less than three (3) years after completion of the Project.
6. Procurement of Personnel and Services
Grantee shall comply with Title 2 of the Code of Federal Regulations, Section A, Subtitle
I, "Standards for Financial and Program Management," (formerly OMB Circular A-102) for
soliciting supplies, equipment and other services. At a minimum, all procurement transactions,
regardless of whether by sealed bids or by negotiation, and without regard to dollar value, shall
be consistent with the requirements of this Subsection 1. Procurement procedures shall not
restrict or eliminate competition. Written selection procedures shall provide, at a minimum, the
following procedural requirements:
a. Incorporate a clear and accurate description of the technical requirements for the
material, product, or service to be procured. Such description shall not, in competitive
procurements, contain features which unduly restrict competition. The description may include a
statement of the qualitative nature of the material, product, or service to be procured. When
necessary, descriptions shall set forth those minimum essential characteristics and standards
necessary to satisfy its intended use. Detailed product specifications should be avoided, if
possible. When a clear and accurate description of the technical requirements is impractical or
—3—
CLG-2017-013
uneconomical, a "brand name or equal" description may be used as a means to define the
performance or other salient requirements of a procurement. The specific features of the named
brand which must be met shall be clearly stated.
b. Clearly set forth all requirements which must be fulfilled and all other factors to
be used in evaluating bids or proposals, such as a deadline for completion of the Project.
C. Contract awards shall be made only to responsible contractors that possess the
potential ability to perform successfully under the terms and conditions of the proposed
procurement. Consideration shall be given to such matters as contractor integrity, compliance
with public policy, record of past performance, and financial and technical resources.
d. Contract awards shall not normally be made to a contractor or professional who
has developed or has drafted bid specifications, requirements, a statement of work, an invitation
for bids, and/or a request for proposals for a particular procurement. If formal advertising does
not result in any acceptable bids, Grantee or subgrantee may negotiate with any available
contractor, including the contractor who produced the bid requirements.
Procurement shall be made by one of the following methods: (1) small purchase
procedures; (2) competitive sealed bids (formal advertising); (3) competitive negotiation; (4)
noncompetitive negotiation. Evidence of competitive negotiation for professional services and/or
formal advertising must be forwarded to SHPO to evidence compliance with federal procurement
requirements prior to disbursement of funds.
7. Project Supervision
Grantee agrees to ensure that work performed related to the Project conforms to the
Attachment A, and to the Secretary of the Interior's Standards and Guidelines for Archeology
and Historic Preservation, located at http:Hwww.cr.Us.gov/local-law/arch_ studs_O.htm.
8. Interim Reports and Requests for Reimbursement
Grantee shall submit to SHPO interim fiscal and programmatic reports in compliance
with the schedule set forth in the Idaho Certified Local Government Handbook. Reimbursement
requests can be made for federal funds at the completion of the Project. Fifteen days after the
M
CLG-2017-013
completion of the Project, 100% of the federal grant award must be requested. Grantee shall
contact SHPO immediately in writing if any situation arises that will affect the timely or
successful completion of this Project.
9. Indemnification
Grantee shall indemnify, defend and save harmless the State of Idaho, SHPO, and the
Idaho State Historical Society, its officers, agents and employees from and against all liability,
claims, damages, losses, expenses, actions and suits whatsoever, including injury or death of
others or any employee of the contractor or subcontractor caused by or arising out of
performance, act or omission of any term of this Agreement.
10. Amendment.
This Agreement shall not be amended without the parties' prior written agreement. Any
major alteration, increases, or decreases in the Project or any changes to the Budget must be
submitted in writing for review and approval to SHPO at least 30 days in advance of the
proposed Project commencement date and in accordance with the requirements detailed in the
Idaho Certified Local Government Grants Manual, available
at: www.histoiy.idaho.gov/sites/default/files/uploads/clggrantsmanual.pdf. SHPO will endeavor
to respond to requests for review and approval in writing within 15 days of receipt.
11. Attachments.
All attachments referenced herein and attached hereto are incorporated into the terms of
this Agreement.
12. Termination.
This Agreement may be terminated by either party upon fifteen (15) days prior written
notice. Should this Agreement be terminated by SHPO, except for reasons of non-compliance by
Grantee, SHPO will reimburse Grantee for up to 100% of the eligible costs incurred up to the
termination date. Should this Agreement be terminated by Grantee, SHPO, at its sole and
—5—
CLG-2017-013
absolute discretion, may reimburse Grantee for up to 100% of the eligible costs incurred prior to
the termination date, or may require Grantee to return any or all federal funds transferred to
Grantee prior to the termination date, depending upon the circumstances of the termination.
IDAHO STATE HISTORICAL SOCIETY:
Janet Gallimore, Executive Director
Idaho State Historical Society
Idaho State Historic Preservation Officer
GRANTEE: CITY OF MERIDIAN
Name: I CLMM \l e WeLo 'd
Title: A 41/ b t%
I Me
Date
3/ ao17
Date
CLG-2017-013
ATTACHMENT A: PROJECT DESCRIPTIONS)
Project: Historic Walking Tour Brochure Update Applicant: Meridian Historic Preservation Commissio
Part A: Proposed Project
Project Description
Complete a separate Part A: Project Description for each proposed project. Please state the objectives, the work to be
performed, how the project relates to the goals set forth in the Idaho State Historic Preservation Plan, how the project
relates to any local goals or objectives, and how the project will meet the Secretary of the Interior's Standards.
In April of 2013 Meridian Mayor Tammy De Weerd assembled a subcommittee of interested business owners, Historic
Preservation Commissioners (HPC), MDC members, and City staff to discuss ways to update the Walking Tour and to
increase public awareness of Meridian's history. It is through the partnerships and joint efforts of these committee
members that the Meridian Historic Walking Tour was updated and re -launched in May of 2014. The second phase of
the tour, documenting eleven new sites, launched in May of 2015. In 2015, HPC won the Cultural Heritage
Preservation Orchid Award for this program.
Based on the success of these two phases, HPC is interested in updating and combining the separate brochures into
one cohesive booklet. These updates will reflect community suggestions and feedback that HPC has received since its
launch. This project will also leverage existing technology initiatives being made by HPC highlighting assets on the
Meridian Historic Walking Tour.
Final Products
CLG grant projects should result in a tangible product. Provide a detailed and specific list of the expected final products.
Typical products include but are not limited to survey reports and forms; published document (e.g. walking tour guide); a
National Register nomination; or similar. In some cases, the product may be an activity like a lecture or workshop. A
short narrative describing the event must be submitted to the SHPO at the completion of the project. The narrative will
describe the number of people attending, who composed the audience, and whether the project was carried out
according to the proposal.
HPC's final product is a 45-50 page, bound, historic walking tour booklet. This booklet will include:
Historic photos, present day photos, cultural narratives, QR codes, and map location of twenty-three (23) historic
downtown properties. This booklet is free to the public and donated to local elementary students to support local
education initiatives.
FY2017 CLG Subgrant Application: Part A
Project: Historic Walking Tour Brochure Update
Applicant: I'vleridian Historic Preservation Commissio
Timetable
Provide an anticipated timetable for carrying out the proposed project. Include significant milestones such as project
commencement, issuing of RFPs, public engagement events, any necessary approvals, and projected completion.
January 27, 2017 - Consultants Selected
February 24, 2017 - Design Work Completed
March 10, 2017 - Initial Proof Returned from Printer
April 13, 2017 - Historic Preservation Commission Approves Final Proof
May 26, 2017 - Final Proof Submitted to ISHS
June 1, 2017 - Final Printing Started
June 16, 2017 - Final Printing Delivered to City
Key Staff/Petsonnel
Provide a list of the key staff or personnel who be involved in the proposed project, including a brief description of the
roles and responsibilities for each mernber. Any anticipated subcontractors to be hired can simply be identified as such
(e.g. — "consultant," "architect," "building contractor," et cetera).
Meridian Historic Preservation Walking Tour Subcommittee: Project Lead
Meridian Historical Society: Project Content Lead
City of Meridian Commissions and Committees Specialist: Project Coordination
Hill Photography: Photographer
Modern Printers: Printer
Andrew Design: Graphic Designer
Attachments (Surveys, A&D, reprinting)
Attach any additional documents in support of this project application. Note: some project types have required
attachments; please refer to Chapter VII of the Idaho CLG Grants Manual for details on these requirements.
Have you included any/all attachments for this proposed project? Yes ✓ No
FY2017 CLG Subgrant Application: Part A
CLG-2017-013
ATTACHMENT B: PROJECT BUDGET(S)
Idaho State Historic Preservation Office
Hlstrorlcal Certified Local Government Subgrant Application
S o C t E T Y FY2017
Part B: Project Budget
Applicant: Meridian Historic Preservation Commission
Project: Historic Walling Tour Brochure Update
Provide a breakdown of the budget items for this specific project. Include hourly or daily rates for professional fees,
costs for specific project items, and any associated travel costs. For any cash matches from the Applicant, please include
the source of the matching money (e.g. — CDBG, Idaho Heritage Trust, private donation, et cetera).
Item
Federal
Share
Local Match
Total
Cash
In -Kind
Setup and Design of Combined Walking Tour Brochures
$ 2,000.00
$ 2,000.00
$ 4,000.00
Printing/Binding Walking Tour Brochures (quantity: 2,500)
$ 1,500.00
$ 1,500.00
$ 3,000.00
Local Photographer Services (In-kind by photographer)
$ 500.00
$ 500.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Subtotals
�'
$ 3,500.00
$ 500.00
Y
Totals
$ 3,500.00 1
$ 4,000.00
$ 7,500.00
F Y2017 CLG Subgrant Application: Part B
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 5K
PROJECT NUMBER:
ITEM TITLE: Community Development Block Grant Program Year 2015
Resolution No. 17- dCg-� : A Resolution Amending the Community Development Block
Grant Program Year 2015 Action Plan; Authorizing the Mayor and City Clerk to Execute
and Attest the Same on Behalf of the City of Meridian; and Providing an Effective Date
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN RESOLUTION NO. 1-7— a'000
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM,
PALMER, LITTLE ROBERTS
A RESOLUTION AMENDING THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM YEAR 2015 ACTION PLAN; AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AND ATTEST THE SAME ON BEHALF OF THE CITY OF
MERIDIAN; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City is required to prepare and adopt a Community Development Block
Grant (CDBG) Action Plan for each year the City receives CDBG Entitlement funds; and
WHEREAS, the City adopted, and the United States Department of Housing and Urban
Development (HUD) subsequently approved, a CDBG Action Plan for Program Year 2015
(PY2015); and
WHEREAS, the CATCH homeless case management project was funded by CDBG for
PY2015 and said project did not advance as planned and the project scope was reduced by 100%;
and
WHEREAS, the Five -Mile Pathway project was funded by CDBG for PY2015 and said
project did not advance as planned and the project scope was reduced by 100%; and
WHEREAS, the Boys & Girls Club facade improvement project was funded by CDBG
for PY2015 and said project did not advance as planned and the project scope was reduced by
100%; and
WHEREAS, HUD requires a substantial amendment when the project scope changes by
more than 25 percent (25%); and
WHEREAS, the City proposed two substantial amendments to the PY2015 CDBG
Action Plan to 1) redirect $10,000 of the allocation from the CATCH homeless case
management project to Meridian Food Bank, and 2) redirect the remainder of the CATCH
homeless case management, Five -Mile Pathway, and Boys & Girls Club facade improvement
projects to two (2) new activities for the PY2015; and
WHEREAS, in accordance with the Citizen Participation Plan, the City held a public
hearing on the proposed substantial amendments to the PY 2015 Action Plan on September 27,
2016 and November 17, 2016, and held a public comment period on the same amendments from
August 22, 2016 to September 27, 2016 and October 15, 2016 to November 17, 2016
respectively;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, IDAHO:
RESOLUTION AMENDING PY2015 CDBG ACTION PLAN — Page 1 of 2
Section 1. That the PY2015 Action Plan and the certification documents, incorporated
herein by reference, be, and the same hereby are, amended as described in Attachment 1.
Section 2. That the Mayor and the City Cleric be, and they hereby are, authorized to
respectively execute and attest, through this Resolution, this substantial amendment to the
PY2015 Action Plan for and on behalf of the City of Meridian.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this ? 9 day of March,
2017.
APPROVED by the Mayor of the City of Meridian, Idaho, this 3'9 day of March,
2017.
ATTEST:
By:
- 3aycee-K@4tiVfl; City Clerk
m
AP'.
Mayor Ta , de Weerd
tC; v/
V o
f w
RESOLUTION AMENDING PY2015 CDBG ACTION PLAN — Page 2 of 2
Mayor Tammy de Weerd
City Council Members:
Iff""" IAN Keith Bird Joe Borton
Luke Cavener Genesis Milam
Ty Palmer Anne Little Roberts
March 28, 2017
Murrianna Thomson
Representative, Community Planning and Development
Oregon State HUD Office
Edith Green -Wendell Wyatt Federal Building
1220 SW 3rd Avenue, Suite 400
Portland, OR 97204-2825
Dear Ms. Thomson:
Enclosed please find the City of Meridian's Program Year 2015 Community Development Block
Grant Action Plan with revisions based on two substantial amendments. The first substantial
amendment was accepted by Meridian City Council on September 27, 2016 with the second
substantial amendment being accepted on November 17, 2016. Both of the noted substantial
amendments were then approved by resolution by the Meridian City Council at the March 28,
2017 City Council meeting.
Please let me know if you have any questions, or if further clarification is needed. All questions
can be directed to Meridian's CDBG Administrator, Christopher Pope at
cpope@meridiancity.org or by phone at 208-884-5533.
Thank you to you and your staff for all of the assistance and support throughout this process. I
look forward to continue working with you and the Portland staff in the upcoming program year.
Sincerely,
MayorTany de Weerd
City of Meridian
Planning Department. 33 E. Broadway Avenue Meridian, ID 83642
Phone 208-884-5533 Fax 208-888-6854 www.meridiancity.org
2015 DRAFT Action Plan
Community Development Block Grant Program
City of Meridian, Idaho
City of Meridian, Idaho 2
2015 DRAFT Action Plan
TABLE OF CONTENTS
EXECUTIVE SUMMARY
I. Introduction……………………………………………………………………………………………………………….6
II. Evaluation of Past Performance………………………………………………………………………………….9
III. Summary of Citizen Participation Process 91.220 (b)…………………………………………………11
IV. Summary of Resources 91.220(c)(1) and (C)(2)…………………………………………………………16
V. Annual Objectives 91.220 (c)(3)………………………………………………………………………………..20
VI. Description of Activities 91.220 (d) and (e)……………………………………………………………….23
a. Description of 2015 Housing Activities
b. Description of 2015 Public Service Activities
c. Description of 2015 Public Facility Activities
d. Description of 2015 General Program Administration
e. Description of 2015 Fair Housing Activities
VII. Geographic Distribution and Obstacles to Addressing Underserved Needs………………29
VIII. Additional Requirements………………………………………………………………………………………….32
a. Annual Affordable Housing Goals 91.220 (g)
b. Public Housing 91.220 (h)
c. Homeless and Special Needs 91.220 (i)
d. Barriers to Affordable Housing 91.220 (j)
e. Other Actions 91.220(k)
IX. Program Specific Requirements 91.220 (II)(1)……………………………………………………………35
a. Program Income
b. Activities to Benefit LMI persons
c. Monitoring
APPENDICES
Appendix A: Tables
3A Summary of Specific Annual Objectives…………………………………………37
3B Annual Affordable Housing Completion Goals……………………………….40
3C Consolidated Plan Listing of Projects……………………………………………..44
Appendix B: Certifications……………………………………………………………………………………..72
Appendix C: SF 424………………………………………………………………………………………………..79
Appendix D: Public Notices…………………………………………………………………………………….84
City of Meridian, Idaho 3
2015 DRAFT Action Plan
EXECUTIVE SUMMARY
City of Meridian, Idaho 4
2015 DRAFT Action Plan
Executive Summary
Meridian Program Year 2015 Action Plan
As an Entitlement Community, the City of Meridian receives CDBG funds each year from the
U.S. Department of Housing and Urban Development. Program Year 2015 (PY2015) funding for
the City of Meridian is anticipated in the amount of $329,895. De-obligated funds from PY2011,
PY2012, and PY2013 total $49,478.55, and will be used for one (1) additional activity during
PY2015. Funds will be used to address priorities within the HUD performance measurement
system to: (1) create a suitable living environment and (2) provide decent housing.
During the PY2015, Meridian intends to focus on investing in public facility projects located in
and around the LMI neighborhoods and/or benefitting the City’s LMI residents. Meridian will
also invest CDBG funds in public services to benefit LMI persons and to advance a suitable living
environment. In addition to these public facilities and public services, Meridian will also use the
remainder of Non-Administrative funds to assist in providing decent housing to LMI
homebuyers.
Category & Activity
Activity
Total
Categorical
Total
Administration & Planning (no more than 20% of Entitlement Grant)
Administration $62,971.40
Fair Housing Outreach and Education $3,000.00
SUBTOTAL $65,971.40
Suitable Living Environment
Public Facility
$164, 431 .56
$215,000.00
Picnic Shelter-Recreational Facility/Meridian Elementary $65,000.00
Five Mile Pathway /Meridian Parks and Recreation $85,681.56
Building Brush -Up/Boys & Girls Club
LMI Streetlights/City of Meridian
$13,750.00
$150,000.00
- ($99,875.14 from
PY’s 13, 14)
Public Service (no more than 15% of Entitlement Grant)
$49, 516 .55
$36,278.55
Hunger Relief/Meridian Food Bank
$21,278.55
$31,278.55
Homeless Case Management/CATCH $13,200.00
Senior’s Resource Guide/Senior Advisory Board $5,000.00
SUBTOTAL
$213,872.11
$151,403.41
Decent Housing
Homes
$10 0,000.00
$130,000.00
Down-payment Assistance/Neighborhood Housing $50,000.00
- ($17,479.81 from
PY’s 11, 12 & 13)
City of Meridian, Idaho 5
2015 DRAFT Action Plan
Services $80,000.00
Down -payment Assistance/Boise City Ada County
Housing Authority $50,000.00
SUBTOTAL $112,520.19
TOTAL $329,895.00
SECTION I
Introduction
City of Meridian, Idaho 6
2015 DRAFT Action Plan
Section I
Introduction
Purpose of this Document. The City of Meridian is a designated entitlement community by the
U.S. Department of Housing and Urban Development (HUD). This designation allows the City to
receive funds from HUD’s Community Development Block Grant (CBDG) Program. The 2015
program year will mark the City’s ninth year as an entitlement community.
Federal regulations (24 CFR § 91.200(a) and 91.220) require the City to submit an action plan
each year that describes how CDBG funds will be invested in the community. The 2015 Action
Plan was developed with a strong emphasis on community input, and follows the Citizen
Participation Plan set forth in Meridian’s 2012 – 2016 Consolidated Plan. Through this planning
effort, the City has prepared strategies, which will guide program expenditures over the next
Program Year (PY); October 1, 2015 through September 30, 2016.
The lead agency responsible for overseeing the development of this plan is the City of Meridian,
with specific charge assigned to the CDBG Administrator position within the Community
Development Department.
City of Meridian CDBG Program Mission Statement. In accordance with the overarching goals
of the CDBG program, as set forth in 24 CFR § 91.1(a)(1), the City’s mission is to utilize CDBG
funding to develop a viable urban community by providing decent housing, providing a suitable
living environment, and expanding economic opportunities principally for low/moderate
income (LMI) persons. The City’s primary means toward this end shall be to extend and
strengthen partnerships among all levels of government and the private sector, including for-
profit and non-profit organizations.
Consolidated Plan. A consolidated plan must be submitted every three to five years to receive
federal CDBG funds. The Consolidated Plan typically results from a collaborative process where
a community can scrutinize its current situation and establish a unified vision for community
development actions. The City of Meridian’s Consolidated Plan spans program years 2012
through 2016 and addresses the community’s most critical housing and community
development needs. The PY2012 Action Plan represented the first year using the 2012 – 2016
Consolidated Plan; the PY2015 Action Plan is the fourth year under the current Consolidated
Plan. The current Consolidated Plan may be found here on the City of Meridian Website .
Action Plan. For every year identified in the Consolidated Plan, the City of Meridian is required
to prepare a one-year Action Plan to notify citizens and HUD officials of the City’s intended
actions to occur during that specific year. The PY2015 Action Plan identifies the objectives the
City hopes to achieve from October 1, 2015 through September 30, 2016, and outlines the
activities the City will undertake to achieve those objectives.
City of Meridian, Idaho 7
2015 DRAFT Action Plan
Consolidated Annual Performance and Evaluation Report (CAPER). At the end of each program
year, the City of Meridian prepares a Consolidated Annual Performance and Evaluation Report
(CAPER) to provide information to its constituents and HUD about that year’s accomplishments.
This information allows HUD, city officials, and the general public to evaluate the City’s
performance and determine whether the activities undertaken during the year helped to (1)
meet the City’s five-year goals and (2) address priority needs identified in the Consolidated Plan
and the Annual Action Plan. This annual performance report, prepared with public review and
comment, is submitted to HUD annually no later than December 31.
Submittal to HUD. In compliance with 24 CFR § 91.15(a), and in order to maintain continuity in
its program and provide accountability to citizens, the City shall submit this action plan no later
than August 16, 2015. The City shall submit on an annual basis a summary of its citizen
participation and consultation process, an annual action plan, and all required certifications. At
least every five years, the City shall submit a housing and homeless needs assessment, market
analysis and strategic plan.
City of Meridian, Idaho 8
2015 DRAFT Action Plan
SECTION II
Evaluation of Past Performance
City of Meridian, Idaho 9
2015 DRAFT Action Plan
Section II
Evaluation of Past Performance
Since 2007, Meridian has successfully managed $2,074,080 (an average of $259,260) in
resources from its annual CDBG allocation. Over these eight years, the City’s expenditures from
its CDBG allocation have produced the following results:
Provided case management to 5 homeless Meridian families in efforts to place them
into decent, affordable housing.
Assisted 15 new homeowners to purchase homes.
Completed three façade improvement projects with the Meridian Development
Corporation.
Provided over 204,000 persons with food through the Meridian Food Bank.
Initiated a transportation service for the local Boys and Girls Club.
Provided scholarships to over 79 children to attend fee-based programs at the local
Boys and Girls Club
Completed 10 public facility projects.
Completed 349 code enforcement cases within the downtown LMI area.
The City successfully produced Consolidated Annual Performance and Evaluation Reports
(CAPERs) for Program Years 2007, 2008, 2009, 2010, 2011, 2012 and 2013—for the period
beginning October 1, 2007 and ending September 30, 2014. The CAPERs demonstrated that
over 90 percent of the funds expended during the previous program years were invested into
activities benefiting low to moderate income individuals and families, well over the 70 percent
statutory minimum requirement. The City did not exceed the regulatory caps of 20 percent for
administration and planning. The maximum funding available under CDBG regulations, 15% of
the annual entitlement, was made available for public service activities. The City has met its
expenditure of grant funds deadlines imposed by HUD each year.
City of Meridian, Idaho 10
2015 DRAFT Action Plan
SECTION III
Summary of Citizen Participation Process
City of Meridian, Idaho 11
2015 DRAFT Action Plan
Section III
Summary of Citizen Participation Process
The City of Meridian employs a comprehensive citizen participation process for all CDBG
projects and activities. The City solicits input from Meridian residents in all phases of its
Community Development efforts, from the initial planning and project/program
implementation to reporting and assessing accomplishments/outcomes. This process fosters
the open and inclusive identification of needs and delivery of services to City residents. It also
helps to ensure that the overall direction of the CDBG program is (1) consistent with residents’
expectations and (2) responsive to neighborhood and stakeholder concerns.
The City works with non-profit organizations to encourage the participation of program
beneficiaries, including low- and moderate-income residents. Bi-lingual services and additional
assistance for persons with disabilities are available upon request.
Meridian went through an extensive citizen participation process for the development of the
2012-2016 Consolidated Plan. That process yielded valuable results and greatly shaped the
formation of the City’s five year plan for utilization of the grant funds.
The citizen participation process for the 2015 Action Plan followed the process identified in the
City’s Citizen Participation Plan, adopted with the 2012-2016 Consolidated Plan. The process
consisted of the following:
2015 Dates
March 23: Public CDBG Workshop to provide information and seek input from non-
profit organizations and potential sub-recipients.
June 16: City Council Annual Pre-draft Prioritization Hearing
July 6/7 and July 20: Legal Notice for public comment period and public hearing
published in Valley Times and Idaho Statesman .
July 6 - August 11: Public Comment Period on Annual Action Plan
August 11: Public Hearing on Annual Action Plan
October 15 – November 17: Public Comment Period on Annual Action Plan Substantial
Amendments
November 17: Public Hearing on Annual Action Plan Substantial Amendments
City of Meridian, Idaho 12
2015 DRAFT Action Plan
Figure III-1.
Survey Distribution,
City of Meridian,
2011
Source:
BBC Research &
Consulting and City
of Meridian.
The resident survey was administered between November 16th and December 15th of 2011
during the 2012-2016 consolidated planning process. The survey asked residents to identify the
level of need for a variety of CDBG-eligible activities falling within the following categories:
community facilities, infrastructure, special needs, community services, neighborhood services,
businesses and jobs and housing. A total of 330 residents participated in the survey.
Efforts made to broaden citizen participation. Because not all residents have access to the
internet or read the public notices published in the newspapers, the City designed posters to be
displayed at different locations throughout LMI neighborhoods. The posters informed the
public about the CDBG program, anticipated projects, and the opportunity to provide
comments on the plan. The posters were displayed at the Meridian Food Bank, the Meridian
Boys and Girls Club, the Meridian Library, and Meridian City Hall. In addition, the City utilized
social media to reach out to citizens who might not otherwise know about the program.
Organizations Contacted Distribution Mediums
Ada County Boys and Girls Club City of Meridian website
Ada County Housing Authority City of Meridian electronic newsletter
Chief Joseph Elementary School City of Meridian Facebook page
City of Meridian City Clerk City of Meridian Twitter page
City of Meridian Planning Department HOA email distribution lists
El Ada Community Action Partnership Press release to local newspapers
Friends in Action Public school email list
Idaho Legal Aid Services Utility bills
Idaho Office for Refugees
Intermountain Fair Housing Council
Linder Elementary School
Meridian Community Center
Meridian Elementary School
Meridian Food Bank
Meridian High School
Meridian Library
Meridian Middle School
Meridian Senior Center
Terry Reilly Health Services
United Way of Treasure Valley
City of Meridian, Idaho 13
2015 DRAFT Action Plan
Outreach process for draft plan. The City invited comment on the draft 2015 Action Plan from
July 6, 2015 through August 11, 2015. A public meeting was held on August 11, 2015 at the
accessible City Hall location.
Advertising for the comment period was accomplished through the City’s website and legal
advertising. Advertisements announcing the availability of plans, the public hearing and
comment period were published in the Idaho Statesman and the Valley Times on July 6/7 and
20, 2015 (see Appendix D).
The draft plans were made available at the City offices and on the City’s website during the
comment period. Comments were accepted via e-mail, mail and in-person at the City’s
Community Development Department.
Summary of comments.
At the public hearing held on August 11, 2015, one (1) person provided testimony. The
Gentleman expressed discontent with the use of “Federal Money” for projects. He articulated
his personal frustration about using funds that later generations will have to pay for. The
gentleman advocated that the City not take any “Federal” funds. Mayor and Council responded
to the gentleman.
This testimony does not require any action on the part of the CDBG Administrator. No specific
grievance or frustration was leveled at any one project, nor did the testimony seem to be aimed
at the CDBG program itself, but instead any funds from the U.S. Government that were used
within the City.
A link to the City Council meeting and public comment is located on the city website in video
form here (the comment starts at minute 37:00 and ends and 43:30); the transcription of the
comment and response are appended below on page 14-15. :
City of Meridian, Idaho 14
2015 DRAFT Action Plan
City of Meridian, Idaho 15
2015 DRAFT Action Plan
SECTION IV
City of Meridian, Idaho 16
2015 DRAFT Action Plan
Summary of Resources
City of Meridian, Idaho 17
2015 DRAFT Action Plan
Section IV
Summary of Resources
The 2015 Action Plan represents an allocation of $329,895.
Source Components of 2015 Action Plan Funds
2015 CDBG Entitlement Grant $329,895
Program Income $0.00
Total Revenue Allocated $329,895
There are a number of additional funding sources that may be utilized to fund specific projects.
Where these resources are known, they have been delineated within the project descriptions.
The City of Meridian receives CDBG funds directly through its annual entitlement; this is the
only HUD funding that the City directs toward projects. Non-profit organizations utilize other
federal, state, and private grant funds. Public Housing programs including Family Self-
Sufficiency, Section 8, and Public Housing Comprehensive Grants provide additional funding.
Other federal funds made available for use in the city include Section 8, administered by Ada
County Housing Authority and low-income housing tax credits administered by the Idaho
Housing and Finance Association. There are no public housing units in Meridian. Entities in Ada
County receive approximately $964,970 in Continuum of Care funding from HUD to provide
funding for transitional and permanent housing and supportive services for homeless
individuals and households.
Over the years, many of the City’s partner agencies and organizations have been able to
leverage funds within their own budgets to make the most of the CDBG funds that they have
been allocated. For the current year, the proposed funds to CATCH represent only fraction of
that agency’s total budget, but the CDBG allocation from the City represents an important
component to increasing the services provided in Meridian. Likewise the funds allocated to the
Meridian Food Bank represent a small but important component to that organization’s
operating budget. While the Food Bank receives many donations of food, the CDBG funds are
used to purchase, in bulk, needed food supplies in order to round out the contributions from
the community. When the Food Bank utilizes CDBG funding to purchase food, it is in
conjunction with developed relationships with local grocery stores that provide deep discounts
on the food being purchased. In this way, the CDBG funds are multiplied many times over in the
benefit they are providing to those in need.
City of Meridian, Idaho 18
2015 DRAFT Action Plan
Federal, State, and Local Resources. CDBG and City
general funds are available to support program
activities. The City may consider additional
partnerships with Meridian Development Corporation
(MDC) and Ada County Housing Authority (ACHA) to
leverage available resources and achieve maximum
results. The following funding sources have been
identified to help address the needs of low/moderate
income (LMI) individuals and families. Some resources
may be directly leveraged to help fund CDBG eligible
activities, in which case all HUD regulations and
requirements regarding matching will be satisfied,
pursuant to 24 CFR § 91.220(c)(2). While other
resources may not be able to contribute directly
toward CDBG-eligible activities, they may be able to
provide assistance to related support programs.
These leveraged funds will be tracked and
documented as part of the compliance monitoring process.
Federal Resources
US. Department of Housing and Urba n
Development:
Section 8 Housing Choice Voucher Program
HOME Investment Partnership Program
Emergency Shelter Grant
Housing Opportunities for Persons with AIDS
U.S. Department of Health and Human
Services
U.S. Department of Education
Federal Housing Administration
Homeownership Program
Fannie Mae
Federal Emergency Management
Administration
U.S. Veterans Administration
State Resources
Idaho Community Foundation
Idaho Housing and Finance Association
Idaho Department of Education
Idaho Department of Environmental Quality
Idaho Association of Mortgage Brokers
Idaho Department of Agriculture
State Tax Credits
Idaho Department of Health and Welfare:
Community Service Grant
Family and Child Services
Public Health Services
Domestic Violence Grant
Idaho Children's Trust Fund
Idaho Office on Aging
Idaho Department of Justice
Local Resources
Meridian General Funds
Meridian Development Corporation
Ada County Association of Realtors
Ada County Housing Authority
Neighborhood Housing Services
Boise Valley Habitat for Humanity
Supportive Housing and Innovative Partnerships
El-Ada Community Action Partnership
United Way
Faith-based organizations
Local utility companies
Individual and business donors
Civic organization donations
Volunteer in-kind services
City of Meridian, Idaho 19
2015 DRAFT Action Plan
SECTION V
Annual Objectives
City of Meridian, Idaho 20
2015 DRAFT Action Plan
Section V
Annual Objectives
During Program Year 2015 the City intends to focus primarily on providing a suitable living
environment for low-moderate income persons and investing in public facility improvements.
Consistent with the survey results conducted during the preparation for the 2012-2016
Consolidated Plan, the City is focusing on public facility improvements to serve LMI residents
and public services for seniors, persons at risk of homelessness and LMI residents.
In previous program years the City has allocated funds to addresses Strategy 3 in the
Consolidated Plan, which is to “Improve economic opportunities in the city’s LMI areas.” For the
current program year, the CDBG Scoring Committee and the City Council determined that funds
would be best utilized by investing in projects and activities to address Strategy 1 and 2 in the
Consolidated Plan. Strategy 1 is to “Improve access to affordable housing opportunities for
Meridian residents.” Strategy 2 is to “Improve the lives of Meridian residents with special needs
and residents at-risk of homelessness.”
A. Suitable Living Environment Strategies
Strategy No. 2 Improve the lives of Meridian residents with special needs and residents at-risk
of homelessness.
• Objective 2.1: Support public service activities that serve the city’s LMI residents.
o HUD Specific Objective Category: Availability/Accessibility of Suitable Living
Environment (SL-1)
o Allocate a total of $49,478.55 $36,278.55 for: 1) hunger relief through the local
food bank ($21,878.55 $31,278.55), 2) case management for homeless families
through CATCH, Inc. ($13,200), and 3) 2) a Senior Resource Guide to provide
much needed quick-reference information to the city’s elderly population
($5,000)
One Year Action Plan Outcome: approximately 2200 people served
• Objective 2.2: Invest in public facility improvements that serve persons with special
needs and low income residents, as well as public facility improvements located in the
city’s LMI areas or serving LMI residents.
o HUD Specific Objective Category: Availability/Accessibility of Suitable Living
Environment (SL-3)
o Allocate approximately $85,643 for a public facility project to serve LMI residents
and/or the LMI area.
o Allocate 13,750 for an enhancement to a public facility in the heart of the cities
LMI area that will serve both immediate LMI area and LMI residents throughout
the city.
City of Meridian, Idaho 21
2015 DRAFT Action Plan
o Allocate $65,000 for two public facilities to be constructed in the heart of the
cities LMI area, providing community amenities to the block with the highest
percentage of LMI residents.
o Allocate approximately $150,000 for a streetlight project to serve LMI residents
and/or the LMI area.
One Year Action Plan Outcome: 11-16 streetlight facilities
B. Decent Housing
Strategy No. 1 Improve access to affordable housing opportunities for Meridian residents.
• Objective 1.1: Address the need for affordable housing by supporting a down payment
assistance program for qualifying households.
o HUD Specific Objective Category: Availability/Affordability of Decent Housing
(DH-1)
o Allocate $100,000 $130,000 for down payment assistance programs targeted to
low-moderate income households purchasing a home in Meridian.
$49,986.51 of these funds will come from PY2011, 2012, and 2013 de-
obligated funds.
o One Year Action Plan Outcome: 7 households
City of Meridian, Idaho 22
2015 DRAFT Action Plan
SECTION VI
Description of Activities
City of Meridian, Idaho 23
2015 DRAFT Action Plan
Section VI
Description of Activities
In PY2015, the City of Meridian will allocate 100% of all non-administrative funds on activities
that benefit low- and moderate-income persons or households. This city will continue to
monitor and evaluate its performance throughout the coming three-year certification cycle
(Program Years 2015, 2016, and 2017) to make certain it will it will meet the required 70%
expenditure to benefit LMI persons during the cycle. The City’s PY2015 entitlement is
anticipated at $329,895. A description of all the planned activities for PY2015 is identified
below.
A. Description of 2012 Housing Activities
Down Payment Assistance Program
Priority: Affordable Housing
National Objective: Low Moderate Income Persons-housing activities (LMH) 570.208 (a)(3)
Outcome Category: Affordability
Outcome Measure: 5 households
The City will partner with two housing service providers to assist qualified LMI buyers to
purchase a home in Meridian. The funds allocated to Neighborhood Housing Services (NHS)--
$50,000 $80,000 and the Ada County Housing Authority (ACHA)--$50,000 will be used for down
payment and closing cost assistance. As identified in the City’s Consolidated Plan and Analysis
of Impediments reports, many households in Meridian are interested in purchasing a home, but
cannot afford the down payment for such a purpose. This activity is intended to address this
need and broaden the homeownership opportunities for Meridian’s LMI population.
B. Description of 2015 Public Service Activities
The City has allocated the maximum allowed amount of 15% 11% for public service activities,
$49,478.55 $36,278.55. The allocation will be divided between three public service activities to
address the availability/accessibility of a suitable living environment.
Hunger Relief Program
Priority: Suitable Living Environment, Public Services
National Objective: Low Moderate Income Clientele (LMC) 570.208(a)(2)(i)(B)
Outcome Category: Availability/Accessibility
Outcome Measure: 2,000+ people assisted
The City will provide support to the Meridian Food Bank in the amount of $21,878.55
$31,278.55 for the purchase of food to be distributed to persons and families in need. The Food
Bank continues to experience a heavy demand, and the provision of CDBG funding will enable
to Food Bank to purchase and supply food to those in need. The ability for the Food Bank to
leverage additional resources will exponentially increase the effectiveness of the award.
City of Meridian, Idaho 24
2015 DRAFT Action Plan
Homeless Family Case Management
Priority: Suitable Living Environment, Public Services
National Objective: Low Moderate Income Clientele (LMC) 570.208(a)(2)(i)(B)
Outcome Category: Availability/Accessibility
Outcome Measure: 5 Households
The City will provide support to CATCH (Charitable Assistance to Community’s Homeless) in the
amount of $13,200 for the purpose of increasing staffing time for the one CATCH employee
serving homeless families in Meridian. CATCH houses homeless families and provides intensive
case management to address issues contributing to the family’s homeless episode while
preparing the family for self-sufficiency. No funds will be used for rental assistance. CATCH
receives contributions from churches within the community to fund the rental assistance for
the families in this program.
Senior Resource Guide
Priority: Suitable Living Environment, Public Services
National Objective: Low Moderate Income Clientele – Presumed Benefit (LMC)
570.208(a)(2)(i)(A)
Outcome Category: Availability/Accessibility
Outcome Measure: 100+ people assisted
The City will provide support to the Mayor’s Senior Advisory Board in the amount of $5,000.
This project will be to conduct research on relevant and useful resources for elderly persons,
and ultimately create a short guide of these resources to distribute to the community in places
frequented by seniors who would be in most need of this product (senior center, food bank,
library, etc).
C. Description of 2015 Public Facility Activities
Meridian Picnic Shelter – Recreation Area
Priority: Suitable Living Environment, Public Facility
National Objective: Low-Moderate Income Persons, Area Benefit (LMA) 570.208(a)(1)
Outcome Category: Availability/Accessibility
Outcome Measure: 2 completed public facility
Project funds ($65,000) will be used by Meridian Elementary School (a public school) to
construct a Community Picnic Shelter and improve an on-site baseball diamond and backstop
that is in disrepair. This project, in conjunction with a fitness path project being constructed in
PY14, helps to bring together publicly useable facilities and creates an environment of
community right in the heart of the city’s LMI area. The project provides amenities to the LMI
population that currently does not exist or are dilapidated.
Creek Pathway Extension
Priority: Suitable Living Environment, Public Facility
National Objective: Low-Moderate Income Persons, Area Benefit (LMA) 570.208(a)(1)
City of Meridian, Idaho 25
2015 DRAFT Action Plan
Outcome Category: Availability/Accessibility
Outcome Measure: 1 completed public facility
Project funds (approximately $85,643) will be used by the City of Meridian Parks and Recreation
Department to continue a pathway along the creek in an LMI area. The existing pathway
terminates in the middle of a LMI area (Block Group 2, Census Tract 103.21), and will be
continued to complete a section that will eventually connect to a separate LMI area (Block
Group 1, Census Tract 103.33. This segment of the pathway will provide a direct northerly
connection for LMI residents, and gives them an enhanced amenity and secondary option for
pedestrian and bicycle travel.
Boys and Girls Club Exterior
Priority: Suitable Living Environment, Public Facility
National Objective: Low-Moderate Income Persons, Area Benefit (LMA) 570.208(a)(1)
Outcome Category: Availability/Accessibility
Outcome Measure: 1 completed public facility
The city will allocate $13,750 to the Meridian Boys & Girls Club. This project will visually
improve the exterior of the building by providing new siding and exterior upgrades, enhancing
the quality of life of the patrons, over 51% of whom are LMI families. These families come from
the local LMI areas and throughout the city. This project will also bring an enriched aesthetic to
the LMI area in which it resides (Block Group 2, Census Tract 103.22), and compliment the new
gymnasium currently under construction on site. The Boys & Girls Club will contribute their own
funds as a portion of the project.
Meridian LMI Streetlights
Priority: Suitable Living Environment, Public Facility
National Objective: Low-Moderate Income Persons, Area Benefit (LMA) 570.208(a)(1)
Outcome Category: Availability/Accessibility
Outcome Measure: 11-16 completed streetlights
Project funds ($150,000) will be used by Meridian Public Works in order to provide a needed
enhanced quality of life enhancement in the Meridian LMI area. These areas within the LMI
with substandard lighting will be have an improved safety and security atmosphere,
significantly impacting the residents of the area as well as increasing walkability. The project
provides amenities to the LMI population that currently does not exist.
D. Description of 2015 General Program Administration
City of Meridian Community Development Department
Community Development Block Grant Program
Program Administration Costs 570.206
Planning Activities 570.205
Activities include preparing required reports and planning documents, contract administration,
grant management, citizen participation, sub-recipient monitoring, fair housing education,
City of Meridian, Idaho 26
2015 DRAFT Action Plan
environmental reviews, and the identification and development of programs to meet the needs
of the community’s lower income residents. The city needs to begin the consultation process
and development of the next consolidated plan (2017-2021). The City will budget the allowed
20% cap of the CDBG program. The City is allocating $65,971.40 for administrative expenses.
E. Description of 2015 Fair Housing Activities
Fair Housing Activities 570.206(c)
The City is allocating $3,000 for Fair Housing Activities in PY2015. In accordance with the Fair
Housing Action Plan (FHAP) developed as a result of the Analysis of Impediments to Fair
Housing Choice Report adopted on April 17, 2012, the table below identifies the activities the
City anticipates working towards during PY2015. The activities and goals identified for PY2015
are based on the 5-year Fair Housing Action Plan; however, if the City is unable to work on
some of these activities, the FHAP will be re-evaluated at the end of PY2015 in order to
determine how best to proceed for PY2016.
FHAP Action Item Activiti es Lead Agency/
Responsible
Entity
Funding
Source/
Amount
Program Year 2015
Goals
City of Meridian, Idaho 27
2015 DRAFT Action Plan
Barrier 1 (Fair Housing Related Activity/Affordable Housing) Lack of affordable housing.
1.1 Preserve existing
affordable housing units
in the city.
Meet with affordable
housing owners and help
encourage them to not let
contract on affordable
units expire.
City of Meridian,
CDBG
Administrator
City of
Meridian,
CDBG
Administration
Conduct at least one
meeting with owners of
affordable housing units in
Meridian.
1.2 Convene an
affordable housing task
force to investigate ways
to develop new
affordable housing.
Liaise with the local
affordable housing task
force to identify strategies
for use within the city of
Meridian.
City of Meridian,
CDBG
Administrator
City of
Meridian,
CDBG
Administration
Identify any tools the city
could use to encourage
affordable housing
development in Meridian.
Barrier 2 (Impediment) Potential resident opposition to affordable housing development.
2.1 Continue to
participate in regional
fair housing awareness
campaign and tailor it
current needs.
Monetarily sponsor the
regional fair housing
awareness campaign.
City of Meridian,
CDBG
Administrator
City of
Meridian,
CDBG
Administration
Sponsor the regional fair
housing awareness
campaign.
Design and distribute
flyers and display posters
in Meridian specific to the
current fair housing needs
in Meridian.
City of Meridian,
CDBG
Administrator
City of
Meridian,
CDBG
Administration
Provide flyers and posters
to at least 5 landlords and
5 homeowner’s
associations in Meridian.
Barrier 3 (Impediment) Limited public transportation opportunities.
3.1 Continue to stay
engaged in regional
transportation planning
efforts, leverage local
resources for local
transit opportunities and
seek partnerships.
Research state and federal
transportation grants and
determine if they could
help support public transit
planning efforts in
Meridian.
City of Meridian
Staff and
Meridian
Transportation
Task Force
City of
Meridian Staff
Time
Create a list of potential
transportation grants the
City may be interested in
applying for.
Meet as scheduled with
the Meridian
Transportation
Commission, the ACHD
Capital Improvement
Citizen Advisory
Committee (ACHD CICAC),
the COMPASS Regional
Technical Advisory
Committee (COMPASS
RTAC)..
City of Meridian
Planning Staff
City of
Meridian Staff
Time
Provide an update on any
work the Meridian
Transportation Task Force
or other committee’s may
be doing related to public
transportation in Meridian.
Barrier 4 (Impediment) Lack of understanding by developers and landlords about housing accessibility requirements.
4.1 Tailor fair housing
outreach campaign to
address the needs of
persons with disabilities.
As part of regional fair
housing awareness
campaign, address needs
of persons with disabilities,
such as including
information about
reasonable
accommodations/ service
animals.
City of Meridian,
CDBG
Administrator
City of
Meridian,
CDBG
Administration
Provide flyers and list of
information sources to at
least 5 landlords in
Meridian.
4.2 Expand outreach and
education to Meridian’s
landlords.
Conduct a fair housing
training in Meridian
specific to landlords.
City of Meridian,
CDBG
Administrator
City of
Meridian,
CDBG
Prepare to conduct a fair
housing training for at
least 10 Meridian
City of Meridian, Idaho 28
2015 DRAFT Action Plan
Administration landlords in coordination
with the Cities of Nampa
and Boise in 2017.
4.3 Train City
Community
Development staff on
ADA and fair housing
design and construction
guidelines.
Conduct an internal
training for Community
Development staff on fair
housing design and
construction guidelines.
City of Meridian,
CDBG
Administrator
City of
Meridian,
CDBG
Administration
Conduct an internal
training for at least 2 City
Community Development
staff.
City of Meridian, Idaho 29
2015 DRAFT Action Plan
SECTION VII
Geographic Distribution and Obstacles to Addressing
Underserved Needs
City of Meridian, Idaho 30
2015 DRAFT Action Plan
Section VII
Geographic Distribution and Obstacles to Addressing
Underserved Needs
Since the PY2014 Action Plan was approved, the city’s LMI area grew to encompass three (3)
additional areas. The PY2015 projects which will be financed with CDBG funds are mapped
below. The City intends to distribute 100% of its non-administrative CDBG funds through eight
activities, all of which are intended to serve LMI individuals. These will take place primarily
within the LMI Areas of the city, but will also assist LMI households and families throughout the
city.
2015 Distribution of Funds
*Census block groups and tracts: Census Tract 103.21, Block Group 2; Census Tract 103.22, Block Groups
1, 2 & 3; Census Tract 103.33, Block Group 1; Census Tract 103.35, Block Group 2;
As identified in the 2012-2016 Consolidated Plan (Section II, page 3), the City has no areas of
minority concentration or any impact areas within the City. The Census block group with the
largest proportion of non-white residents (14%) is block group 2 of Census tract 103.22, which
encompasses the City’s downtown business district. The Census block group with the largest
City of Meridian, Idaho 31
2015 DRAFT Action Plan
proportion of Hispanic residents (14%) is block group 2 of tract 103.21. This block group lies
adjacent to the city’s main downtown area.
As identified in the 2012-2016 Consolidated Plan (Section IV, page 22), the City’s basis for
allocating investments has not and likely will not be geographically delineated within the City’s
boundaries.
Funding is determined upon meeting national objectives, qualifying eligible activities, and a
competitive application process. The Community Development Department hosts an annual
CDBG Workshop where past, current, and potential future sub-recipients are invited to attend
and hear about the goals and objectives for the coming program year. After the workshop,
potential sub-recipients are encouraged to apply for CDBG funding for proposed projects or
activities. All eligible applications are considered for funding within the context of the broad
goals and objectives established in the Consolidated Plan. Funding recommendations under the
2015 Program Year were made in consideration of the goals and outcomes of the proposed
project, the need that the project addresses, how the organization plans to carry out the
project, and the degree to which the project or program addressed the priorities and objectives
defined in the Consolidated Plan.
Obstacles to meeting underserved needs. The greatest single obstacle to meeting underserved
needs is the limited funding available to address identified needs.
City of Meridian, Idaho 32
2015 DRAFT Action Plan
SECTION VIII
Additional Requirements
City of Meridian, Idaho 33
2015 DRAFT Action Plan
Section VIII
Additional Requirements
A. Affordable Housing
The City is primarily working to address affordable housing in Program Year 2015 by focusing on
the action items in the Fair Housing Action Plan as identified in Section VI, A; E. Although the
City is not allocating any funds in PY2015 to affordable housing activities, the City will be
partnering with the Ada County Housing Authority (ACHA) and Neighborhood Housing Services
(NHS) for direct homebuyer assistance to LMI families.
The City does not plan to provide monetary assistance for rental purposes in the upcoming
program year, but will continue to facilitate discussions with area residents and service
providers.
B. Public Housing
The City does not plan to contribute monetarily to expanding public housing in PY2015, but will
continue to encourage homeownership for eligible buyers as described above. Further, the City
will participate in the regional dialogue with neighboring communities and service providers to
(1) define goals and formulate a public housing strategy, (2) identify potential funding sources
to implement that strategy, and (3) involve new/broader segments of the community that have
not been involved in such discussions in the past.
C. Homeless and Other Special Needs
In PY2015, CDBG funds will be invested in one activity specifically targeted to the objective to
serve homeless families. Funds will be utilized by CATCH for intensive case-management for
families whose homeless episode originates in Meridian. CATCH is a housing-first model and
rental assistance for the program is paid for by donations from local churches. The City’s efforts
to address emergency shelter and transitional housing needs of homeless individuals and
families, to prevent low-income individuals and families with children from becoming homeless,
to help homeless persons make the transition to permanent housing and independent living, to
address chronic homelessness, and to address the special needs of non-homeless persons will
occur primarily through an ongoing partnership with the Boise City/Ada County Continuum of
Care (CoC). The City is not a recipient of HOPWA formula grants.
The City will participate in the CoC to identify ways of supporting area housing providers’
efforts to increase affordable transitional and permanent housing facilities. The Boise City/Ada
County Continuum of Care (CoC) works to provide supportive housing services to address the
reasons for a persons’ homelessness, which may include mental illness, disabilities, or fleeing
from domestic violence. This CoC operates within Ada County, in which the City of Meridian is
located. As additional information is obtained regarding homelessness within Meridian, the City
will determine whether other federal, state or local/private funds can be leveraged with CDBG
funding to effectively address these needs within the community in future program years. So
City of Meridian, Idaho 34
2015 DRAFT Action Plan
while the City has not set specific numeric goals to assist special needs populations during
Program Year 2015, it does provide support for and coordinate with an existing CoC that does
provide these supportive services. If one of the proposals the City chooses to fund under the
CDBG grant should specifically benefit a Special Needs population (s), quantifiable goals will be
established during the contracting phase.
D. Barriers to Affordable Housing
As identified in Section VI, the City completed an Analysis of Impediments to Fair Housing
Choice report in Spring 2012. The report identified observations and impediments along with
objectives and activities to address those impediments. The CDBG Administrator will conduct
the identified activities in Section VI during 2015 Program Year. Additionally, and the 2012-2016
cycle comes to a close, the City will be conducting new consolidated planning activities and
participating in a new Analysis of Impediments for the 2017-2021 cycle.
E. Other Actions
Over the course of the upcoming program year, the City will compile and disburse information
on lead-based paint hazards in order to (1) educate the public, (2) gauge the prevalence of lead
paint contamination, and (3) start to address the issue within the City. There is a wealth of
information already available from HUD, the State, neighboring communities, and various
organizations that staff will gather and make available at City Hall, on the City’s website, and at
other locations throughout the community.
The City will continue to engage in the regional dialogue with neighboring communities and
service providers to identify and address underserved needs, maintain affordable housing, and
reduce the number of families living in poverty.
City of Meridian, Idaho 35
2015 DRAFT Action Plan
SECTION IX
Program Specific Requirements
City of Meridian, Idaho 36
2015 DRAFT Action Plan
Section IX
Program Specific Requirements
A. Program Income
None of the identified activities for the 2015 Program Year are intended to generate program
income, and no past activities have ever generated program income.
B. PY2015 CDBG Activities to Benefit LMI persons
In PY2015, the City of Meridian will allocate 100% of all non-administrative funds on activities
that benefit low- and moderate-income persons or households. In Program Years 2012 and
2013 the city expended 98.07% of all non-administrative funds on activities to benefit LMI
persons or households, and the city anticipates a similar percentage at the conclusion of
Program Year 2014. Therefore, the City is confident that it will meet the required 70%
expenditure to benefit LMI persons for the three-year certification cycle (Program Years 2012,
2013, and 2014). This 2016 Action Plan will continue the trend of using the highest percentage
of funds to benefit LMI persons.
C. Monitoring
The City will employ a combination of formal and informal procedures to ensure the
effectiveness of the CDBG program. Each activity in the PY2015 Action Plan is unique, requiring
different steps and participation of different partners.
The CDBG administrator will maintain regular contact with implementing partners and HUD
staff to ensure that activities proposed in the Action Plan (1) comply with CDBG program
requirements, (2) move forward on appropriate timelines, (3) adequately forward the goals and
objectives in the Consolidated Plan, and (4) are completed successfully. As potential issues are
identified, City staff will promptly contact our HUD Community Planning and Development
representative to discuss appropriate ways to avoid and/or address any problems.
To ensure compliance with federal regulations, including those regarding the timeliness of
expenditures, the program administrator will (1) update IDIS regularly as requests for payment
disbursement and activity reimbursement are received, (2) concurrently maintain a
spreadsheet that tracks collective CDBG expenditures among all program years, and (3)
continue working with the Finance Department on ways to refine and improve financial
monitoring procedures.
The City will maintain detailed records to enable staff, HUD, auditors and the public to
determine the status of each funded activity, as well as the overall program.
The City will use a variety of techniques to monitor subrecipients and review for compliance.
Expectations will be clearly outlined in sub-recipient agreements, tailored specifically to each
City of Meridian, Idaho 37
2015 DRAFT Action Plan
activity and subrecipient entity. Through phone conversations, written correspondence, desk
monitoring, and on-site monitoring visits, staff will review each sub-recipient’s ability to meet
the program’s financial, production, and overall management requirements and make
necessary determinations or take necessary actions to preserve program integrity. The City will
also establish a monitoring schedule to ensure activities are monitored “on-site” with some
regularity.
City of Meridian, Idaho 38
2015 DRAFT Action Plan
Appendix A--Tables
Table 3A Summary of Specific Annual Objectives
Grantee Name: City of Meridian, Idaho
Note: Activities that are not proposed for advancement in PY2015 are included in gray font.
Decent Housing with Purpose of New or Improved Availability/Accessibility (DH-1)
Specific Objective Source
of Funds
Year Performance
Indicators
Expected
Number
Actual
Number
Percent
Completed
DH
1.1
N/A 2012
2013
2014
2015
2016
%
%
%
%
%
MULTI-YEAR GOAL %
Decent Housing with Purpose of New or Improved Affordability (DH-2)
DH
2.1
Address the need for
affordable housing by
supporting a down
payment assistance
program for qualifying
households.
CDBG 2012
2013
2014
2015
2016
Households 3
1
1
1
1
3
2
100%
200%
%
%
%
MULTI-YEAR GOAL 7 5 71%
Decent Housing with Purpose of New or Improved Sustainability (DH-3)
DH
3.1
N/A 2012
2013
2014
2015
2016
%
%
%
%
%
MULTI-YEAR GOAL %
Suitable Living Environment with Purpose of New or Improved Availability/Accessibility (SL-1)
SL
1.1
Support public service
activities that serve the
city’s LMI residents.
2012
2013
2014
2015
2016
People/Residents 2,000
2,045
2,000
2,000
2,000
65,000
59,000
>100%
>100 %
%
%
%
MULTI-YEAR GOAL 10,045 124,000 >100 %
Suitable Living Environment with Purpose of New or Improved Affordability (SL-2)
SL
2.1
N/A 2012
2013
2014
2015
2016
%
%
%
%
%
MULTI-YEAR GOAL %
Suitable Living Environment with Purpose of New or Improved Sustainability (SL-3)
SL
3.1
Invest in public facility
improvements that serve
person with special needs
and low income residents
or are located in LMI
areas.
CDBG 2012
2013
2014
2015
2016
Public Facilities 1
3
1
0
1
0
1
0%
%
%
%
%
MULTI-YEAR GOAL 3 0 0%
City of Meridian, Idaho 39
2015 DRAFT Action Plan
Economic Opportunity with Purpose of New or Improved Availability/Accessibility (EO-1)
Specific Objective Source
of Funds
Year Performance
Indicators
Expected
Number
Actual
Number
Percent
Completed
EO
1.1
Support public service
activities that provide
employment training or
job creation/retention for
the city’s LMI residents.
CDBG 2012
2013
2014
2015
2016
People/Residents 10
0
5
5
0
7
0
70%
0%
%
%
%
MULTI-YEAR GOAL 20 7 35%
Economic Opportunity with Purpose of New or Improved Availability/Accessibility (EO-1)
EO
1.2
Invest in public facility
improvements or activities
in the downtown area that
address one or more the
conditions which
contributed to the
deterioration of the area.
2012
2013
2014
2015
2016
Businesses or
public facilities
0
1
1
0
0
0
2
%
200%
%
%
%
MULTI-YEAR GOAL 2 2 100%
Economic Opportunity with Purpose of New or Improved Sustainability (EO-3)
EO
3.1
N/A 2012
2013
2014
2015
2016
%
%
%
%
%
MULTI-YEAR GOAL %
Neighborhood Revitalization (NR-1)
NR
1.1
N/A 2012
2013
2014
2015
2016
%
%
%
%
%
MULTI-YEAR GOAL %
Other (O-1)
O
1.1
N/A 2012
2013
2014
2015
2016
%
%
%
%
%
MULTI-YEAR GOAL %
Other (O-2)
O
2.1
N/A 2012
2013
2014
2015
2016
%
%
%
%
%
MULTI-YEAR GOAL %
City of Meridian, Idaho 40
2015 DRAFT Action Plan
Table 3B Annual Affordable Housing Completion Goals
Grantee Name:
Program Year:
Expected Annual
Number of Units
To Be Completed
Actual Annual
Number of Units
Completed
Resources used during the period
CDBG
HOME
ESG
HOPWA
BENEFICIARY GOALS
(Sec. 215 Only)
Homeless households 0
Non-homeless households 0
Special needs households 0
Total Sec. 215 Beneficiaries*
RENTAL GOALS
(Sec. 215 Only)
Acquisition of existing units 0
Production of new units 0
Rehabilitation of existing units 0
Rental Assistance 0
Total Sec. 215 Affordable Rental 0
HOME OWNER GOALS
(Sec. 215 Only)
Acquisition of existing units 0
Production of new units 0
Rehabilitation of existing units 0
Homebuyer Assistance 0
Total Sec. 215 Affordable Owner 0
COMBINED RENTAL AND
OWNER GOALS (Sec. 215 Only)
Acquisition of existing units 0
Production of new units 0
Rehabilitation of existing units 0
Rental Assistance 0
Homebuyer Assistance 0
Combined Total Sec. 215 Goals* 0
OVERALL HOUSING GOALS
(Sec. 215 + Other Affordable Housing)
Annual Rental Housing Goal 0
Annual Owner Housing Goal 0
Total Overall Housing Goal 0
City of Meridian, Idaho 41
2015 DRAFT Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Program Administration
Project Title: PY2015 Program Administration
Description:
The City’s overall CDBG program management, coordination, monitoring, reporting, and evaluation will
include the following types of assistance:
Coordinating Fair Housing activities with regional partners
Ensuring compliance with the adopted Consolidated Plan
Preparing program budgets, schedules and amendments
Evaluating program results against stated objectives
Monitoring program activities for progress and compliance; audit and monitoring findings
Preparing reports and other documents for submission to HUD, to include Environmental
Reviews
Developing agreements to carry out program activities
Updating the 5-Year Consolidated Plan
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
Citywide as applicable
Funding Sources
CDBG $62,971.40
ESG
HOME
HOPWA
Total Formula $62,971.40
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total $62,971.40
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
Project ID
HUD Matrix Code
21A
CDBG Citation
24 CFR § 570.206
Type of Recipient
Entitlement
C DBG National Objective
N/A
Start Date
10/1/2015
Completion Date
9/30/2016
Performance Indicator
N/A
Annual Units
N/A
Local ID
Units Upon Completion
N/A
City of Meridian, Idaho 42
2015 DRAFT Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Affirmatively Furthering Fair Housing
Project Title: Fair Housing Activities
Description:
In order to affirmatively further fair housing and address the impediments that may hinder fair housing,
the City will undertake the following activities in PY2015:
• Meet with affordable housing task force quarterly to discuss strategies for developing new
affordable housing units in Meridian.
• Monetarily sponsor the regional fair housing awareness campaign.
• Meet monthly with the Meridian Transportation Task Force, the ACHD Capital Improvement
Citizen Advisory Committee (ACHD CICAC), the COMPASS Regional Technical Advisory
Committee (COMPASS RTAC), and Meridian’s Traffic Safety Task Force.
• Conduct an internal training for Community Development (CD) staff on fair housing design and
construction guidelines.
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
Citywide as applicable
Funding Sources
CDBG $3,000
ESG
HOME
HOPWA
Total Formula $3,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total $3,000
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
Project ID
HUD Matrix Code
21D
CDBG Citation
24 CFR § 570.206
Type of Recipient
Entitlement
C DBG National Objective
N/A
Start Date
10/1/2015
Completion Date
9/30/2016
Performance Indicator
N/A
Annual Units
N/A
Local ID
Units Upon Completion
N/A
City of Meridian, Idaho 43
2015 DRAFT Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Suitable Living Environment—Public Facility
Project Title: Meridian Elementary Picnic Shelter and Recreation Area
Description:
Meridian Elementary School (a public school) will utilize funds to purchase and install a community
picnic shelter on the field west of the School. In addition, the school with use funds to remove existing
dilapidated recreation equipment and install 1 new backstop and baseball diamond for community use.
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
1035 NW 1 st Street, Census Tract 103.22, Block Group 1—Shelter and Recreation Area Location
Service area includes Census Tract 103.22, Block Groups 1 & 2 and 103.21, Block Groups 1 & 2
Funding Sources
CDBG $65,000
ESG
HOME
HOPWA
Total Formula $65,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total $65,000
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
SL 3
Project ID
HUD Matrix Code
03F
CDBG Citation
24 CFR § 570.201(c)
Type of Recipient
Subrecipient
CDBG National Objective
LMA
Start Date
10/1/2015
Completion Date
9/30/2016
Performance Indicator
Public facility
Annual Units
2
Local ID
Units Upon Completion
2 public facilities
City of Meridian, Idaho 44
2015 DRAFT Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Suitable Living Environment—Public Facility
Project Title: 5 Mile Creek Pathway (Phase II)
Description:
The 5-mile creek pathway is an ongoing amenity project that travels directly through the LMI. It was
identified as a desired connection with the city’s Master Pathway Plan, creating a pedestrian/bike route
for travel or recreation throughout the city. This segment connects discontinuous pathway in one LMI
census tract and links it to another tract. The pathway will provide a safe, no motor vehicle connectivity
to downtown Meridian, local businesses, places of employment and government agencies.
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
Census Tract 103.21, Block Group 2—Pathway Segment Location
Service area includes Census Tract 103.21, Block Groups 2 and 103.33, Block Group 1
Funding Sources
CDBG $85,643.56
ESG
HOME
HOPWA
Total Formula $85,643.56
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total $85,643.56
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
SL 3
Project ID
HUD Matrix Code
03F
CDBG Citation
24 CFR § 570.201(c)
Type of Recipient
Entitlement
CDBG National Objective
LMA
Start Date
10/1/2015
Completion Date
9/30/2016
Performance Indicator
Public Facility
Annual Units
1 Segment
Local ID
Units Upon Completion
1 public facilities
City of Meridian, Idaho 45
2015 DRAFT Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Suitable Living Environment—Public Facility
Project Title: Boys & Girls Club Exterior
Description:
Meridian Boys & Girls Club will utilize these funds to rehabilitate the old exterior of their currently
occupied building. This will align the old facility with the new Gymnasium currently being constructed on
site with new siding for the center. Over 51% of Boys & Girls Club patrons are below 80% Area Median
Income.
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
Census Tract 103.22, Block Group 1—Meridian Boys & Girls Club location
Funding Sources
CDBG $13,750
ESG
HOME
HOPWA
Total Formula $13,750
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total $13,750
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
SL 3
Project ID
HUD Matrix Code
03D
CDBG Citation
24 CFR § 570.201(c)
Type of Recipient
Subrecipient
CDBG National Objective
LMA
Start Date
10/1/2015
Completion Date
9/30/2016
Performance Indicator
Public facility
Annual Units
1
Local ID
Units Upon Completion
1 public facilities
City of Meridian, Idaho 46
2015 DRAFT Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Suitable Living Environment—Public Facility
Project Title: Installation of Street Lights (Substantial Amendment)
Description: Install Street Lights within the LMI Area
The City of Meridian Public Works Department will use the CDBG funding to design and install Street
lights at various locations within the LMI Area that are in need.
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
Various Locations within LMI Area
Funding Sources
CDBG $150,000.00
ESG
HOME
HOPWA
Total Formula $50,124.86
Prior Year Funds $99,875.14 (13; 14)
Assisted Housing
PHA
Other Funding
Total $150,000.00
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
SL 3
Project ID
HUD Matrix Code
03K
CDBG Citation
24 CFR § 570.201(c)
Type of Recipient
Entitlement
C DBG National Objective
LMA
Start Date
10/1/2016
Completion Date
9/30/2017
Performance Indicator
Street lights
Annual Units
8
Local ID
Units Upon Completion
11-16 new street lights
City of Meridian, Idaho 47
2015 DRAFT Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Affordable Housing
Project Title: Boise City / Ada County Housing Authority – Home Ownership
Description:
The City will provide funding for the Ada County Housing Authority to provide direct
homeownership assistance to help LMI individuals purchase homes.
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
City-wide as applicable.
Funding Sources
CDBG $50,000
ESG
HOME
HOPWA
Total Formula $50,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total $50,000
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
DH 2.2
Project ID
HUD Matrix Code
13
CDBG Citation
24 CFR § 570.201(n)
Type of Recipient
Subrecipient
C DBG National Objective
LMH
Start Date
10/1/2015
Completion Date
9/30/2016
Performance Indicator
Households
Annual Units
3
Local ID
Units Upon Completion
3
City of Meridian, Idaho 48
2015 DRAFT Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Affordable Housing
Project Title: Neighborhood Housing Services – Home Ownership
Description:
The City will provide funding for Neighborhood Housing Services to provide direct
homeownership assistance to help LMI individuals purchase homes in Meridian. $49,986.51
$17,479.81 of these funds will come from de-obligated funds from Program Years (PY) 2011,
2012, and 2013. $13.49 $62,520.19 of these funds will come from PY 2015.
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
City-wide as applicable.
Funding Sources
CDBG $13.49 $62,520.19
ESG
HOME
HOPWA
Total Formula $13.49 $62,520.19
Prior Year Funds $49,986.51
$17,479.81 ( 11; 12; 13)
Assisted Housing
PHA
Other Funding
Total $50,000.00
$80,000.00
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
DH 2.2
Project ID
HUD Matrix Code
13
CDBG Citation
24 CFR § 570.201(n)
Type of Recipient
Subrecipient
C DBG National Objective
LMH
Start Date
10/1/2015
Completion Date
9/30/2016
Performance Indicator
Households
Annual Units
2
Local ID
Units Upon Completion
2
City of Meridian, Idaho 49
2015 DRAFT Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Suitable Living Environment—Public Services
Project Title: Hunger Relief, Meridian Food Bank
Description:
CDBG funding will assist the Meridian Food Bank in purchasing food and supplies related to their
primary function: providing food to individuals and families in need.
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
Meridian Food Bank, 133 W. Broadway Avenue, Census Tract 103.22, Block Group 2
Funding Sources
CDBG $21,878.55
$31,278.55
ESG
HOME
HOPWA
Total Formula $21,878.55
$31,278.55
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total $21,878.55
$31,278.55
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
SL 1
Project ID
HUD Matrix Code
05W
CDBG Citation
24 CFR § 570.201(e)
Type of Recipient
Subrecipient
CDBG National Objective
LMC
Start Date
10/1/2015
Completion Date
9/30/2016
Performance Indicator
People
Annual Units
2,000
Local ID
Units Upon Completion
2,000
City of Meridian, Idaho 50
2015 DRAFT Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Suitable Living Environment—Public Services
Project Title: Homeless Family Case Management--CATCH
Description:
CDBG Funding will be utilized by CATCH to pay for staffing costs in order to increase the number of
homeless families served in Meridian by this program. CATCH staff will provide intensive case
management through a housing-first model for families who have become homeless in Meridian.
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
City-wide as applicable
Funding Sources
CDBG $13,200
ESG
HOME
HOPWA
Total Formula $13,200
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total $13,200
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
SL 1
Project ID
HUD Matrix Code
03T
CDBG Citation
24 CFR § 570.201(e)
Type of Recipient
Subrecipient
CDBG National Objective
LMC
Start Date
10/1/2015
Completion Date
9/30/2016
Performance Indicator
Households
Annual Units
5
Local ID
Units Upon Completion
5
City of Meridian, Idaho 51
2015 DRAFT Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Suitable Living Environment—Public Services
Project Title: Senior Resource Guide
Description:
The City’s Senior Advisory Board will utilize these funds to create a resource guide to provide much
needed quick-reference information to the city’s elderly population.
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
Citywide as applicable
Funding Sources
CDBG $5,000.00
ESG
HOME
HOPWA
Total Formula $5,000.00
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total $5,000.00
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
SL1
Project ID
HUD Matrix Code
05A
CDBG Citation
24 CFR § 570.201(e)
Type of Recipient
Subrecipient
C DBG National Objective
LMC-Presumed Benefit
Start Date
10/1/2015
Completion Date
9/30/2016
Performance Indicator
People
Annual Units
100
Local ID
Units Upon Completion
N/A
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Table 3C
Consolidated Plan Listing of Projects **ALTERNATE PROJECT**
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Economic Development
Project Title: MDC Façade Improvements
Description:
**ALTERNATE PROJECT** Partner with Meridian Development Corporation to complete multiple façade
improvements of buildings within a newly designated Slum & Blight Area. This project is an alternate
“fall back” project and is contingent upon the City completing the Slum & Blight study and subsequent
approval by HUD.
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
Slum & Blight Area as applicable
Funding Sources
CDBG $40,000
ESG
HOME
HOPWA
Total Formula $40,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total $40,000
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
EO 3
Project ID
HUD Matrix Code
14E
CDBG Citation
24 CFR § 570.202
Type of Recipient
Subrecipient
CDBG National Objective
SBA
Start Date
10/1/2015
Completion Date
9/30/2016
Performance Indicator
Facades Improved
Annual Units
1
Local ID
Units Upon Completion
1
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Table 3C
Consolidated Plan Listing of Projects **ALTERNATE PROJECT**
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Economic Development
Project Title: LMI Sidewalk Improvements
Description:
**ALTERNATE PROJECT** Partner with Meridian Development Corporation to complete installation
within the LMI area. This project is an alternate “fall back” public facilities project.
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
Census Tract 103.21, Block Group 2; Census Tract 103.22, Block Groups 1, 2 & 3; Census Tract 103.33,
Block Group 1; Census Tract 103.35, Block Group 2
Funding Sources
CDBG $40,000
ESG
HOME
HOPWA
Total Formula $40,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total $40,000
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
SL 3
Project ID
HUD Matrix Code
03L
CDBG Citation
24 CFR § 570.201(c)
Type of Recipient
Subrecipient
CDBG National Objective
LMA
Start Date
10/1/2015
Completion Date
9/30/2016
Performance Indicator
Public Facility
Annual Units
1
Local ID
Units Upon Completion
1
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Table 3C
Consolidated Plan Listing of Projects **ALTERNATE PROJECT**
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Suitable Living Environment—Public Facility
Project Title: 5 Mile Creek Pathway (Phase II)
Description:
**ALTERNATE PROJECT** The 5-mile creek pathway is an ongoing amenity project that travels directly
through the LMI. It was identified as a desired connection with the city’s Master Pathway Plan, creating
a pedestrian/bike route for travel or recreation throughout the city. This segment connects
discontinuous pathway in one LMI census tract and links it to another tract. The pathway will provide a
safe, no motor vehicle connectivity to downtown Meridian, local businesses, places of employment and
government agencies.
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
Census Tract 103.21, Block Group 2—Pathway Segment Location
Service area includes Census Tract 103.21, Block Groups 2 and 103.33, Block Group 1
Funding Sources
CDBG $85,643.56
ESG
HOME
HOPWA
Total Formula $85,643.56
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total $85,643.56
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
SL 3
Project ID
HUD Matrix Code
03F
CDBG Citation
24 CFR § 570.201(c)
Type of Recipient
Entitlement
CDBG National Objective
LMA
Start Date
10/1/2015
Completion Date
9/30/2017
Performance Indicator
Public Facility
Annual Units
1 Segment
Local ID
Units Upon Completion
1 public facilities
City of Meridian, Idaho 55
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Table 3C
Consolidated Plan Listing of Projects **ALTERNATE PROJECT**
Jurisdiction’s Name: City of Meridian, Idaho
Priority Need: Suitable Living Environment—Public Facility
Project Title: LMI Sewer Projects
Description:
**ALTERNATE PROJECT** Partner with Meridian Public Works Department to complete sewer system
improvements in LMI area. This project is an alternate “fall back” public facilities project.
Objective Category: Suitable Living Environment Decent Housing Economic Opportunity
Outcome Category: Availability/Accessibility Affordability Sustainability
Location/Target Area
Census Tract 103.21, Block Group 2; Census Tract 103.22, Block Groups 1, 2 & 3; Census Tract 103.33,
Block Group 1; Census Tract 103.35, Block Group 2
Funding Sources
CDBG $100,000
ESG
HOME
HOPWA
Total Formula $100,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total $100,000
The primary purpose of the project is to help:
The Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
HUD Objective Number
SL 3
Project ID
HUD Matrix Code
03L
CDBG Citation
24 CFR § 570.201(c)
Type of Recipient
Subrecipient
CDBG National Objective
LMA
Start Date
10/1/2015
Completion Date
9/30/2017
Performance Indicator
Public Facility
Annual Units
1
Local ID
Units Upon Completion
1
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Appendix B
CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing the consolidated plan
regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing --The jurisdiction will affirmatively further fair housing, which means
it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate
actions to overcome the effects of any impediments identified through that analysis, and maintain
records reflecting that analysis and actions in this regard.
Anti-displacement and Relocation Plan --It will comply with the acquisition and relocation requirements
of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended,
and implementing regulations at 49 CFR 24; and it has in effect and is following a residential anti-
displacement and relocation assistance plan required under section 104(d) of the Housing and
Community Development Act of 1974, as amended, in connection with any activity assisted with funding
under the CDBG or HOME programs.
Drug Free Workplace --It will or will continue to provide a drug-free workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against employees for violation of such prohibition;
2. Establishing an ongoing drug-free awareness program to inform employees about
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug-free workplace;
(c) Any available drug counseling, rehabilitation, and employee assistance programs; and
(d) The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace;
3. Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph 1;
4. Notifying the employee in the statement required by paragraph 1 that, as a condition of
employment under the grant, the employee will
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction;
5. Notifying the agency in writing, within ten calendar days after receiving notice under
subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers
of convicted employees must provide notice, including position title, to every grant officer or other
designee on whose grant activity the convicted employee was working, unless the Federal agency has
City of Meridian, Idaho 57
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designated a central point for the receipt of such notices. Notice shall include the identification
number(s) of each affected grant;
6. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph 4(b), with respect to any employee who is so convicted
(a) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(b) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency;
7. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs 1, 2, 3, 4, 5 and 6.
Anti-Lobbying --To the best of the jurisdiction's knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with
this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in
the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
Authority of Jurisdiction --The consolidated plan is authorized under State and local law (as applicable)
and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking
funding, in accordance with applicable HUD regulations.
Consistency with plan --The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA
funds are consistent with the strategic plan.
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Section 3 --It will comply with section 3 of the Housing and Urban Development Act of 1968, and
implementing regulations at 24 CFR Part 135.
______________________________ ____________________
Signature/Authorized Official Date
______________________________
Title
City of Meridian, Idaho 59
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Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation --It is in full compliance and following a detailed citizen participation plan that
satisfies the requirements of 24 CFR 91.105.
Community Development Plan --Its consolidated housing and community development plan identifies
community development and housing needs and specifies both short-term and long-term community
development objectives that provide decent housing, expand economic opportunities primarily for
persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570)
Following a Plan --It is following a current consolidated plan (or Comprehensive Housing Affordability
Strategy) that has been approved by HUD.
Use of Funds --It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it
certifies that it has developed its Action Plan so as to give maximum feasible priority to activities
which benefit low and moderate income families or aid in the prevention or elimination of slums or
blight. The Action Plan may also include activities which the grantee certifies are designed to meet
other community development needs having a particular urgency because existing conditions pose a
serious and immediate threat to the health or welfare of the community, and other financial
resources are not available);
2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during
program year(s) 2015, 2016, and 2017, (a period specified by the grantee consisting of one, two, or
three specific consecutive program years), shall principally benefit persons of low and moderate
income in a manner that ensures that at least 70 percent of the amount is expended for activities
that benefit such persons during the designated period;
3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted
with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against
properties owned and occupied by persons of low and moderate income, including any fee charged
or assessment made as a condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the
capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue
sources, an assessment or charge may be made against the property with respect to the public
improvements financed by a source other than CDBG funds.
The jurisdiction will not attempt to recover any capital costs of public improvements assisted with
CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or
assessment attributable to the capital costs of public improvements financed from other revenue
sources. In this case, an assessment or charge may be made against the property with respect to the
City of Meridian, Idaho 60
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public improvements financed by a source other than CDBG funds. Also, in the case of properties
owned and occupied by moderate-income (not low-income) families, an assessment or charge may
be made against the property for public improvements financed by a source other than CDBG funds
if the jurisdiction certifies that it lacks CDBG funds to cover the assessment.
Excessive Force --It has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit
from a facility or location which is the subject of such non-violent civil rights demonstrations within its
jurisdiction;
Compliance With Anti-discrimination laws --The grant will be conducted and administered in
conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC
3601-3619), and implementing regulations.
Lead-Based Paint --Its activities concerning lead-based paint will comply with the requirements of 24
CFR Part 35, subparts A, B, J, K and R;
Compliance with Laws --It will comply with applicable laws.
______________________________ ____________________
Signature/Authorized Official Date
______________________________
Title
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APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS:
A. Lobbying Certification
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
B. Drug-Free Workplace Certification
1. By signing and/or submitting this application or grant agreement, the grantee is providing the
certification.
2. The certification is a material representation of fact upon which reliance is placed when the
agency awards the grant. If it is later determined that the grantee knowingly rendered a false
certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in
addition to any other remedies available to the Federal Government, may take action
authorized under the Drug-Free Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need not be identified on the
certification. If known, they may be identified in the grant application. If the grantee does not
identify the workplaces at the time of application, or upon award, if there is no application, the
grantee must keep the identity of the workplace(s) on file in its office and make the information
available for Federal inspection. Failure to identify all known workplaces constitutes a violation
of the grantee's drug-free workplace requirements.
4. Workplace identifications must include the actual address of buildings (or parts of buildings) or
other sites where work under the grant takes place. Categorical descriptions may be used (e.g.,
all vehicles of a mass transit authority or State highway department while in operation, State
employees in each local unemployment office, performers in concert halls or radio stations).
5. If the workplace identified to the agency changes during the performance of the grant, the
grantee shall inform the agency of the change(s), if it previously identified the workplaces in
question (see paragraph three).
6. The grantee may insert in the space provided below the site(s) for the performance of work
done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code) 33 E. Broadway Avenue, Meridian,
Idaho 83642
Check if there are workplaces on file that are not identified here.
City of Meridian, Idaho 62
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This information with regard to the drug-free workplace is required by 24 CFR part 21.
7. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-
Free Workplace common rule apply to this certification. Grantees' attention is called, in
particular, to the following definitions from these rules:
"Controlled substance" means a controlled substance in Schedules I through V of the Controlled
Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through
1308.15);
"Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of
sentence, or both, by any judicial body charged with the responsibility to determine violations of
the Federal or State criminal drug statutes;
"Criminal drug statute" means a Federal or non-Federal criminal statute involving the
manufacture, distribution, dispensing, use, or possession of any controlled substance;
"Employee" means the employee of a grantee directly engaged in the performance of work
under a grant, including: (i) All "direct charge" employees; (ii) all "indirect charge" employees
unless their impact or involvement is insignificant to the performance of the grant; and (iii)
temporary personnel and consultants who are directly engaged in the performance of work
under the grant and who are on the grantee's payroll. This definition does not include workers
not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement;
consultants or independent contractors not on the grantee's payroll; or employees of
subrecipients or subcontractors in covered workplaces).
City of Meridian, Idaho 63
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Appendix C
Application for Federal Assistance SF-424
Version 02
*1. Type of Submission:
Preapplication
Application
Changed/Corrected Application
*2. Type of Application
New
Continuation
Revision
* If Revision, select appropriate letter(s)
*Other (Specify)
3. Date Received : 4. Applicant Identifier:
5a. Federal Entity Identifier:
*5b. Federal Award Identifier:
State Use Only:
6. Date Received by State: 7. State Application Identifier:
8. APPLICANT INFORMATION:
*a. Legal Name: CITY OF MERIDIAN, IDAHO
*b. Employer/Taxpayer Identification Number (EIN/TIN):
82-6000225
*c. Organizational DUNS:
028 451 367
d. Address:
*Street 1: 33 E. Broadway
Street 2:
*City: Meridian
County: Ada
*State: Idaho
Province:
*Country: USA
*Zip / Postal Code 83642
e. Organizational Unit:
Department Name:
Meridian Community Development Department
Division Name:
f. Name and contact information of person to be contacted on matters involving this application:
City of Meridian, Idaho 64
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Prefix: *First Name: Sean
Middle Name:
*Last Name: Kelly
Suffix:
Title: CDBG Administrator
Organizational Affiliation:
*Telephone Number: 208-884-5533 Fax Number: 208-888-6854
*Email: skelly@meridiancity.org
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424
Version 02
*9. Type of Applicant 1: Select Applicant Type:
C. City or Township Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
*Other (Specify)
*10 Name of Federal Agency:
HUD
11. Catalog of Federal Domestic Assistance Number :
CFDA Title:
*12 Funding Opportunity Number :
14.218
*Title:
COMMUNITY DEVELOPMENT BLOCK GRANT/ENTITLEMENT GRANTS
City of Meridian, Idaho 65
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13. Competition Identification Number :
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
CITY OF MERIDIAN, IDAHO
*15. Descriptive Title of Applicant’s Project :
Investment funds to create/sustain suitable living environments, expand affordable housing opportunities, eliminate slum and blight,
and administer the CDBG program.
Application for Federal Assistance SF-424
Version 02
16. Congressional Districts Of:
*a. Applicant: 1 *b. Program/Project: 1
17. Proposed Project :
*a. Start Date: 10/01/2015 *b. End Date: 09/30/2016
18. Estimated Funding ($):
*a. Federal
*b. Applicant
*c. State
*d. Local
$329,895
City of Meridian, Idaho 66
2015 DRAFT Action Plan
*e. Other
*f. Program Income
*g. TOTAL
$329,895
*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
a. This application was made available to the State under the Executive Order 12372 Process for review on
b. Program is subject to E.O. 12372 but has not been selected by the State for review.
c. Program is not covered by E. O. 12372
*20. Is the Applicant Delinquent On Any Federal Debt? (If “Yes”, provide explanation.)
Yes No
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
** I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions
Authorized Representative:
Prefix: *First Name: Tammy
Middle Name:
*Last Name: De Weerd
Suffix:
*Title: Mayor
*Telephone Number: 208-888-4433 Fax Number: 208-884-8723
* Email: deweerdt@meridiancity.org
*Signature of Authorized Representative: *Date Signed:
City of Meridian, Idaho 67
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Appendix D
Public Notices
City of Meridian, Idaho 68
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City of Meridian, Idaho 69
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City of Meridian, Idaho 70
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Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 5L
PROJECT NUMBER:
ITEM TITLE: TM Creek Subdivision No. 2
Final Plat for TM Creek Subdivision No. 2 by SCS Brighton, LLC Located Southeast Corner
of W. Franklin Road and S. Ten Mile Road
1. Request: Final Plat Approval Consisting of Nine (9) Building Lots and Two (2) Common
Lots on 9.63 Acres of Land in the C -G Zoning District
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 5M
PROJECT NUMBER: H-2017-0025
ITEM TITLE: Silverwater South
Final Plat for Silverwater South (H-2017-0025) by Trilogy Development Located South of
E. Victory Road Midway Between S. Meridian and S. Locust Grove Road
1. Request: Final Plat Approval Consisting of Forty -Eight (48) Building Lots and Four (4)
Common Lots on 12.08 Acres of Land in the R-8 Zoning District
MEETING NOTES
� aPPAorF�
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 5N
PROJECT NUMBER:
ITEM TITLE: February 2017 Financial Reports
February 2017 Financial Reports
MEETING NOTES
6
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
REPORT NAME PAGE #
Fund Balance - General 2
Fund Balance - Enterprise 3
Investment and Cash Position Graphs 4
Water - Budget to Actual Comparison 5
Wastewater - Budget to Actual Comparison 6
Public Works/Billing Budget to Actual Comparison 7
Enterprise Fund - Budget to Actual Comparison 8
Enterprise Fund - Graphs 9
Utility Sales Revenue Comparison 10
General Fund Expenditures - Budget to Actual Comparison 11
General Fund - Graphs 12
General Fund Revenue - Budget to Actual Comparison 13
Community Development - Forecast 14
Community Development - Budget to Actual Comparison 15
Community Development - Graphs 16
Overtime Graphs 17
Volunteer Hours 18
Vacant Positions 19
Internal Transfers 20
Impact Fund - Summary 21
Detailed Revenue & Expenditure Reports 22-65
Table of Contents
FINANCE REPORT
February 2017
CITY of MERIDIAN
Month 5 of FY2017 (Oct 1 - Sep 30)
1 of 1
CITY of MERIDIAN
FY2017 General Fund Balance Projection (based on approved Budget)
as of 2/28/2017
Unrestricted Restricted Restricted Restricted Restricted Restricted Restricted
Fund 01 Fund 07 Fund 07 Fund 07 Fund 08 Fun 20 Fund 55
General Fund Parks - Impact Fire - Impact Police - Impact Public Safety Special Rev Capital Improve.Total
Unrestricted Fund Balance @ 9/30/16 26,505,298$ 7,626,318$ 3,597,216$ 801,948$ 13,199$ -$ 6,053,342$ 44,597,321$
Current Year Revenue & Expenditures
Fiscal Year 2017 Budgeted Revenue 41,386,882$ 1,053,000$ 560,000$ 196,436$ -$ 456,324$ 2,000$ 43,654,642$
Fiscal Year 2017 Budgeted Ops Expenses 41,470,097$ -$ 20,000$ -$ -$ 456,138$ -$ 41,946,235$
Fiscal Year 2017 Budgeted Cap Expenses 1,708,318$ 1,357,000$ -$ -$ -$ -$ -$ 3,065,318$
Fiscal Year 2017 Budgeted Transfers (2,467,003)$ -$ -$ -$ -$ -$ -$ (2,467,003)$
Beg FY17 Current Yr NET Revenues (Expenditures)675,470$ (304,000)$ 540,000$ 196,436$ -$ 186$ 2,000$ 1,110,092$
Net Projected Fund Balance@ 9/30/17 27,180,768$ 7,322,318$ 4,137,216$ 998,384$ 13,199$ 186$ 6,055,342$ 45,707,413$
FY2017 Amendments
-$
IT On Call / OT wages for after-hours support 15,822$ 15,822$
Bainbridge / Keith Bird Neighborhood Park Construction 577,184$ 577,184$
Reta Huskey Neighborhood Park Construction 103,857$ 103,857$
Hillsdale Park Construction 280,618$ 280,618$
-$
Total Amendments 15,822$ 961,659$ -$ -$ -$ -$ -$ 977,481$
Current Yr NET change to fund balance Rev(Exp)659,648$ (1,265,659)$ 540,000$ 196,436$ -$ 186$ 2,000$ 132,611$
Net Fund Balance after Amendments @ 9/30/17 27,164,946$ 6,360,659$ 4,137,216$ 998,384$ 13,199$ 186$ 6,055,342$ 44,729,932$
Operating Reserves - 4 months 10,000,000$ 10,000,000$
Benefits Reserve -$
Carryforward Operating 180,913$ 180,913$
Carryforward Capital 5,247,082$ 3,646,310$ 458,000$ 422,141$ 9,773,533$
Carryfoward Adjustment (3,397,490)$ (740,977)$ (458,000)$ 186$ (18,044)$ (4,614,325)$
FY17 Comm Dev Transfer 2,275,054$ (2,275,054)$ -$
-$
Total Reserves and Adjustments 14,305,559$ 2,905,333$ -$ -$ -$ 186$ (1,870,957)$ 15,340,121$
Net Fund Balance after Reserves @ 9/30/17 12,859,387$ 3,455,326$ 4,137,216$ 998,384$ 13,199$ -$ 7,926,299$ 29,389,811$
1 of 1 General Fund Balance
CITY of MERIDIAN
FY2016 Enterprise Fund Balance Projection (based on approved Budget)
as of 2/28/2017
Unrestricted Restricted Restricted
Fund 60 Fund 61 Fund 62
Enterprise Grants Latecomers Total
Unrestricted Fund Balance @ 9/30/16 46,670,751$ -$ -$ 46,670,751$
Current Year Revenue & Expenditures
Fiscal Year 2017 Budgeted Revenue 32,490,274$ -$ -$ 32,490,274$
Fiscal Year 2017 Budgeted Ops Expenses 16,294,013$ -$ -$ 16,294,013$
Fiscal Year 2017 Budgeted Cap Expenses 30,859,000$ -$ -$ 30,859,000$
Fiscal Year 2017 Budgeted Transfers 2,467,003$ -$ -$ 2,467,003$
Beg FY17 Current Yr NET Revenues(Expenditures)(17,129,742)$ -$ -$ (17,129,742)$
Net Projected Fund Balance@ 9/30/17 29,541,009$ -$ -$ 29,541,009$
FY2017 Amendments
WRRF Collections Building sewer and vent line repair 65,000$ 65,000$
Total Amendments 65,000$ -$ -$ 65,000$
Current Yr NET change to fund balance Rev(Exp)(17,194,742)$ -$ -$ (17,194,742)$
Net Fund Balance after Amendments @ 9/30/17 29,476,009$ -$ -$ 29,476,009$
FY2017 Carryforwards
Carryforward Operating 1,081,914$ 1,081,914$
Carryforward Capital 16,030,723$ 16,030,723$
Carryfoward Adjustment (8,232,985)$ (8,232,985)$
Total Carryforwards 8,879,652$ -$ -$ 8,879,652$
Net Fund Balance after Amendments & Carryforwards @ 9/30/17 20,596,357$ -$ -$ 20,596,357$
Operating Reserves - 6 months 9,000,000$ 9,000,000$
Depreciation Reserve -$ -$
Emergency Reserve 1,000,000$ 1,000,000$
Total Reserves 10,000,000$ -$ -$ 10,000,000$
Net Fund Balance after Reserves @ 9/30/17 10,596,357$ -$ -$ 10,596,357$
1 of 1 Enterprise Fund Bal
City of Meridian
Investments and Cash Position
FY2017 for Month Ending 02/28/2017
$25,470,449
$1,128,274
$0
$492,988
$2,032,299
$2,912,537
$20,215,976
$49,357,670
City of Meridian Investment Portfolio
Govern Bonds
Muncipal Bonds
Certif of Deposit
Investor Cash
BOTC MM
Cash
Idaho Bond Fund
Idaho State Pool
-0.50%
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
3.00%
3.50%
4.00%
4.50%
5.00%
Govern
Bonds
Muncipal
Bonds
Certif of
Deposit
Investor
Cash
BOTC
MM
Cash Idaho
Bond
Fund
Idaho
State
Pool
Yield by Investment Type
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
General Enterprise
City of Meridian Interest Income by Fund
(GF includes restricted and designated funds)
Total Budget Budget YTD Actual YTD Prior YTD
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
General Enterprise Fund
City of Meridian Investment/Cash Balance by Major Fund
(GF includes restricted and designated funds)
FY2017 FY2016
1 of 1 Investments
City of Meridian
Water Department - Enterprise Fund
Budget to Actual Year to Date Comparisons
FY2017 for Month Ending 02/28/2017
Actual
Total Budget Total Budget YTD Actual YTD YTD Variance $YTD Variance %PYTD Actual PYTD Variance %
WATER OPERATIONS AND MAINTENANCE
Revenue
Water Sales 8,255,445$ 3,439,769$ 3,021,137$ (418,632)$ -12%2,704,347$ 12%
Miscellaneous 270,000$ 112,500$ 124,037$ 11,537$ 10%109,830$ 13%
1/2 Billing/Public Works 464,636$ 193,598$ 255,784$ 62,186$ 32%223,892$ 14%
Total Revenue 8,990,081$ 3,745,867$ 3,400,958$ (344,909)$ -9%3,038,069$ 12%
Personnel Costs
Administration 244,430$ 101,846$ 92,226$ 9,620$ 9%62,443$ 48%
Operations 547,797$ 228,249$ 202,417$ 25,832$ 11%155,872$ 30%
Distribution 623,081$ 259,617$ 232,072$ 27,546$ 11%181,842$ 28%
Production 288,171$ 120,071$ 102,846$ 17,225$ 14%71,007$ 45%
Backflow Prevention 124,082$ 51,699$ 39,362$ 12,337$ 24%21,339$ 84%
1/2 Billing/Public Works 2,031,471$ 846,446$ 716,553$ 129,892$ 15%524,484$ 37%
Total Personnel Costs 3,859,032$ 1,607,927$ 1,385,475$ 222,452$ 14%1,016,986$ 36%
Operating Expense
Administration 414,687$ 172,786$ 219,562$ (46,776)$ -27%253,085$ -13%
Operations 548,099$ 228,375$ 26,403$ 201,972$ 88%159,102$ -83%
Distribution 280,495$ 116,873$ 59,173$ 57,700$ 49%78,295$ -24%
Production 914,463$ 381,026$ 257,808$ 123,218$ 32%306,693$ -16%
Backflow Prevention 74,700$ 31,125$ 9,355$ 21,770$ 70%11,087$ -16%
General Fund Transfer 1,086,710$ 452,796$ 425,224$ 27,572$ 6%320,072$ 33%
1/2 Billing/Public Works 1,347,399$ 561,416$ 263,510$ 297,906$ 53%225,045$ 17%
Total Operating Expense 4,666,553$ 1,944,397$ 1,261,035$ 683,362$ 35%1,353,378$ -7%
Operating Income (Loss)464,496$ 193,543$ 754,448$ 560,906$ 290%667,705$ 13%
Capital Outlay Operations
Administration 402,185$ 167,577$ 175,282$ (7,704)$ -5%130,300$ 35%
Distribution 120,000$ 50,000$ 9,428$ 40,572$ 81%-$
1/2 Billing/Public Works 71,130$ 29,637$ 44,082$ (14,445)$ -49%66,911$ -34%
Total Capital Outlay 593,315$ 247,215$ 228,792$ 18,423$ 7%197,210$ 16%
Net Income (Loss) from Operations (128,819)$ (53,672)$ 525,657$ 579,329$ -1079%470,495$ 12%
WATER CONSTRUCTION
Revenue
Residential Assessments 2,080,000$ 866,667$ 1,226,764$ 360,098$ 42%799,406$ 53%
Commercial Assessments 300,000$ 125,000$ 155,799$ 30,799$ 25%95,279$ 64%
Interest 150,000$ 62,500$ 70,590$ 8,090$ 13%51,981$ 36%
Total Revenue 2,530,000$ 1,054,167$ 1,453,153$ 398,987$ 38%946,666$ 54%
Operating Expense 18,000$ 7,500$ 4,165$ 3,335$ 44%18,163$ -77%
Capital Construction Projects 7,374,829$ 3,072,845$ 1,069,823$ 2,003,022$ 65%451,157$ 137%
Net Income (Loss) from Construction (4,862,829)$ (2,026,179)$ 379,165$ 2,405,344$ -119%477,347$ -21%
Water Department Net Income (Loss)(4,991,648)$ (2,079,851)$ 904,821$ 2,984,672$ -144%947,841$ 10%
Budget to Actual
DEQ Annual
Fees
1 of 1 Water
City of Meridian
Waste Water - Enterprise Fund
Budget to Actual Year to Date Comparisons
FY2017 for Month Ending 02/28/2017
Current Year Prior Year Actual
Total Budget Total Budget YTD Actual YTD YTD Variance $YTD Variance %PYTD Actual PYTD Variance %
WASTE WATER OPERATIONS AND MAINTENANCE
Revenue
Utility Sales 14,900,000$ 6,208,333$ 6,138,959$ (69,375)$ -1%5,348,515$ 15%
Miscellaneous -$ -$ 12,378$ 12,378$ 21,823$ -43%
1/2 Billing/Public Works 464,636$ 193,598$ 255,784$ 62,186$ 32%223,892$ 14%
Total Revenue 15,364,636$ 6,401,932$ 6,407,121$ 5,190$ 0%5,594,229$ 15%
Personnel Costs
Administration 275,177$ 114,657$ 107,579$ 7,078$ 6%69,790$ 54%
Treatment Plant 1,360,718$ 566,966$ 559,113$ 7,853$ 1%441,355$ 27%
Collection Lines 541,023$ 225,426$ 155,733$ 69,694$ 31%151,568$ 3%
Pretreatment Division 159,590$ 66,496$ 68,961$ (2,465)$ -4%47,221$ 46%
Lab 420,932$ 175,388$ 170,246$ 5,142$ 3%126,710$ 34%
1/2 Billing/Public Works 2,031,471$ 846,446$ 716,553$ 129,892$ 15%524,484$ 37%
Total Personnel Costs 4,788,912$ 1,995,379$ 1,778,185$ 217,194$ 11%1,361,127$ 31%
Operating Expense
Administration 474,282$ 192,409$ 192,421$ (12)$ 0%164,934$ 17%
Treatment Plant 1,964,156$ 823,607$ 729,988$ 93,619$ 11%530,975$ 37%
Collection Lines 505,525$ 210,635$ 204,937$ 5,698$ 3%200,218$ 2%
Pretreatment Division 22,540$ 9,392$ 2,434$ 6,957$ 74%4,767$ -49%
Lab 222,930$ 92,887$ 42,879$ 50,008$ 54%53,908$ -20%
General Fund Transfer 1,086,710$ 452,796$ 431,672$ 21,124$ 5%324,880$ 33%
1/2 Billing/Public Works 1,347,399$ 561,416$ 263,510$ 297,906$ 53%225,045$ 17%
Total Operating Expense 5,623,542$ 2,343,142$ 1,867,842$ 475,301$ 20%1,504,727$ 24%
Operating Income (Loss)4,952,183$ 2,063,410$ 2,761,094$ 697,684$ 34%2,728,375$ 1%
Capital Outlay Operations
Administration 177,306$ 73,878$ 100$ 73,778$ 100%49,265$ -100%
Collection Lines 462,275$ 192,615$ 465,492$ (272,878)$ -142%-$
Lab -$ -$ -$ -$ -$
1/2 Billing/Public Works 71,130$ 29,637$ 44,082$ (14,445)$ -49%66,911$ -34%
Total Capital Outlay 710,711$ 296,130$ 509,674$ (213,544)$ -72%116,175$ 339%
Net Income (Loss) from Operations 4,241,471$ 1,767,281$ 2,251,420$ 484,140$ 27%2,612,200$ -14%
WASTE WATER CONSTRUCTION
Revenue
Residential Assessments 3,498,343$ 1,457,643$ 2,333,516$ 875,873$ 60%1,595,356$ 46%
Commercial Assessments 450,000$ 187,500$ 309,019$ 121,519$ 65%203,514$ 52%
EPA Compliance Revenue 1,432,215$ 596,756$ 598,796$ 2,039$ 0%523,006$ 14%
Interest 225,000$ 93,750$ 138,382$ 44,632$ 48%103,099$ 34%
Miscellaneous -$ -$ 20,431$ 20,431$ 67,406$ -70%
Total Revenue 5,605,558$ 2,335,649$ 3,400,144$ 1,064,495$ 46%2,492,381$ 36%
Operating Costs 35,000$ 14,583$ 8,331$ 6,252$ 43%(178,631)$ -105%
Capital Construction Projects 30,601,192$ 12,750,495$ 4,061,852$ 8,688,643$ 68%1,845,480$ 120%
Net Income (Loss) from Construction (25,030,634)$ (10,429,429)$ (670,039)$ 9,759,390$ -94%825,532$ -181%
Waste Water Department Net Income (Loss)(20,789,163)$ (8,662,149)$ 1,581,381$ 10,243,530$ -118%3,437,731$ 0%
Budget to Actual
1 of 1 Wastewater
City of Meridian
Enterprise Overhead - Public Works/Utility Billing/Environmental Divisions
Budget to Actual Year to Date Comparisons
FY2017 for Month Ending 02/28/2017
Prior Year to Date
Total Budget Total Budget YTD Actual YTD YTD Variance $YTD Variance %PYTD Actual
Revenue
PW Review Fees 250,000$ 104,167$ 271,918$ 167,751$ 161%210,892$
Utility Billing Fees 679,271$ 283,030$ 239,651$ (43,379)$ -15%236,891$
Total Revenue 929,271$ 387,196$ 511,569$ 124,373$ 32%447,784$
Total Personnel Costs 4,062,943$ 1,692,891$ 1,433,107$ 259,785$ 15%1,048,968$
Operating Expense 2,694,797$ 1,122,832$ 527,020$ 595,812$ 53%450,089$
Transfers 293,583$ 122,326$ 73,711$ 48,615$ 40%59,433$
Total Operating Expense 2,988,380$ 1,245,158$ 600,731$ 644,427$ 52%509,523$
Total PC & OE 7,051,323$ 2,938,049$ 2,033,838$ 904,212$ 31%1,558,490$
Operating Income (Loss) (6,122,052)$ (2,550,853)$ (1,522,269)$ 1,028,584$ -40%(1,110,707)$
Capital Outlay 142,260$ 121,105$ 88,164$ 32,941$ 27%133,821$
Net Income (Loss) (6,264,311)$ (2,671,958)$ (1,610,432)$ 1,061,526$ -40%(1,244,528)$
Budget to Actual
1 of 1 PWbilling
City of Meridian
Total Enterprise Fund
Budget to Actual Year to Date Comparisons
FY2017 for Month Ending 02/28/2017
Unrestricted Net Position at 9/30/2016 46,670,751$ Budget to Actual Actual
Total Budget Total Budget YTD Actual YTD YTD Variance $PYTD Actual YTD Variance $
TOTAL UTILITY OPERATIONS
Operating Revenue
Water Sales 8,255,445$ 3,439,769$ 3,021,137$ (418,632)$ 2,704,347$ 316,790$
Wastewater Sales 14,900,000$ 6,208,333$ 6,138,959$ (69,375)$ 5,348,515$ 790,444$
Public Works/Utility Billing 929,271$ 387,196$ 511,569$ 124,373$ 447,784$ 63,785$
Miscellaneous 270,000$ 112,500$ 136,415$ 23,915$ 131,653$ 4,762$
Total Revenue 24,354,716$ 10,147,798$ 9,808,079$ (339,719)$ 8,632,298$ 1,175,781$
Personnel Costs
Water Division 1,827,561$ 761,482$ 668,922$ 92,560$ 492,502$ 176,420$
Wastewater Division 2,757,440$ 1,148,933$ 1,061,632$ 87,301$ 836,644$ 224,988$
Public Works/Utility Billing 4,062,943$ 1,692,891$ 1,433,107$ 259,785$ 1,048,968$ 384,139$
Total Personnel Costs 8,647,944$ 3,603,306$ 3,163,660$ 439,646$ 2,378,114$ 785,547$
Operating Expense
Water Division 2,232,444$ 930,185$ 572,301$ 357,884$ 808,261$ (235,960)$
Wastewater Division 3,189,433$ 1,328,930$ 1,172,660$ 156,270$ 954,802$ 217,858$
Public Works/Utility Billing 2,694,797$ 1,122,832$ 527,020$ 595,812$ 450,089$ 76,931$
Total Operating Expense 8,116,674$ 3,381,947$ 2,271,981$ 1,109,967$ 2,213,152$ 58,828$
Total PC & OE 16,764,618$ 6,985,254$ 5,435,641$ 1,549,613$ 4,591,266$ 844,375$
Capital Outlay 1,304,027$ 543,344$ 738,466$ (195,121)$ 313,386$ 425,080$
Operations Income (Loss)6,286,072$ 2,619,200$ 3,633,972$ 1,014,772$ 3,727,647$ (93,674)$
CONSTRUCTION
Construction Revenue
Residential Assessments 5,378,343$ 2,240,976$ 2,743,471$ 502,495$ 2,219,404$ 524,067$
Commercial Assessments 750,000$ 312,500$ 464,818$ 152,318$ 298,793$ 166,025$
Multi-Family Assessments 200,000$ 83,333$ 816,809$ 733,476$ 175,358$ 641,450$
EPA Compliance Revenue 1,432,215$ 596,756$ 598,796$ 2,039$ 523,006$ 75,789$
Miscellaneous -$ -$ 20,431$ 20,431$ 67,406$ (46,975)$
Interest 375,000$ 156,250$ 208,972$ 52,722$ 155,080$ 53,892$
Total Construction Revenue 8,135,558$ 3,389,816$ 4,853,297$ 1,463,481$ 3,439,048$ 1,414,250$
Operating Expense Construction 53,000$ 22,083$ 12,496$ 9,587$ (160,468)$ 172,964$
Capital Construction Projects 37,976,021$ 15,823,340$ 5,131,675$ 10,691,666$ 2,296,637$ 2,835,038$
Construction Income (Loss)(29,893,463)$ (12,455,608)$ (290,874)$ 12,164,734$ 1,302,878$ (1,593,752)$
General Fund Transfer 2,467,003$ 1,027,918$ 930,607$ 704,386$
Enterprise Fund Net Income (Loss) (26,074,394)$ (10,864,326)$ 2,412,492$
Fund Balance 20,596,357$ 35,806,425$ 49,083,243$
1 of 1 Enterprise
City of Meridian
Enterprise Fund Graphs
FY2016 for Month Ending 02/28/2017
Notes:
* The revenues and costs for
Public Works Administration and
for General Fund Support
services are split evenly
between Water and Wastewater
* Depreciation expense is not
included in these graphs.
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
Water Construction WWTP Construction
Capital Construction Total Budget to
Actual
Total Budget Actual YTD
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017
YTD Utility Connection / Assessment Revenue
Water Connection Revenue Sewer Connection Revenue
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
Total Budget YTD Actual YTD PYTD Actual
Total Enterprise Fund YTD Operating
Income and Expense
Revenue Expense
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
Total Budget
YTD
Actual YTD PYTD Actual
Water Operations Budget to Actual
Revenue Expense
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
Total Budget YTD Actual YTD PYTD Actual
Wastewater Operations Budget to
Actual
Revenue Expense
1 of 1 EnterGraphs
City of Meridian
Utility Sales Revenue Comparison
FY2017 for Period Ending 02/28/2017
what does this tell us? You can see when the high
water bills occur due to hot weather
$-
$10
$20
$30
$40
$50
$60
$70
$80
$90
16.55 19.75 22.12 22.12 22.12 22.12 22.12 22.59 22.59 22.59
19.94
28.28
35.63 35.63 35.63 35.63 35.63 36.35 36.35 36.35
$3.75 $3.75 $3.75
$13.45
$13.45
$16.32 $16.62 $16.62 $16.84 $17.00 $17.25 $17.67 $17.85
Meridian Monthly Utility Bill
Trash
Sewer EPA
Sewer
Water
water @ 9000gal
sewer @ 5000gal
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
An
n
a
l
R
e
v
e
n
u
e
Water / Sewer Revenues
# of Accounts
Water Revenue
Sewer Revenue
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
FY
1
9
8
0
FY
1
9
9
0
FY
2
0
0
0
FY
2
0
0
1
FY
2
0
0
2
FY
2
0
0
3
FY
2
0
0
4
FY
2
0
0
5
FY
2
0
0
6
FY
2
0
0
7
FY
2
0
0
8
FY
2
0
0
9
FY
2
0
1
0
FY
2
0
1
1
FY
2
0
1
2
FY
2
0
1
3
FY
2
0
1
4
FY
2
0
1
5
FY
2
0
1
6
FY
2
0
1
7
N
u
m
b
e
r
o
f
A
c
c
o
u
n
t
s
History of Meridian Utility Accounts
Sewer rate
increased in FY09
by 35% and FY10 by
26%
1 of 1 Utility
City of Meridian
General Fund
Budget to Actual Year to Date Comparisons
FY2017 for Month Ending 02/28/2017
Total Budget Total Budget YTD Actual YTD YTD Variance $YTD Variance %PYTD Actual PYTD Variance $
POLICE
PC 13,568,285$ 5,653,453$ 5,225,172$ 428,281$ 8%4,067,185$ 1,157,987$
OE 2,624,471$ 1,093,530$ 997,238$ 96,292$ 9%939,785$ 57,454$
Total PC and OE 16,192,756$ 6,746,983$ 6,222,410$ 524,572$ 8%5,006,969$ 1,215,441$
CO 1,015,252$ 423,022$ 697,949$ (274,927)$ -65%261,950$ 435,998$
FIRE
PC 8,866,442$ 3,694,351$ 3,639,061$ 55,290$ 1%2,713,410$ 925,651$
OE 1,313,669$ 547,362$ 435,325$ 112,037$ 20%386,630$ 48,695$
Total PC and OE 10,180,111$ 4,241,714$ 4,074,386$ 167,328$ 4%3,100,040$ 974,346$
CO 289,520$ 120,633$ 108,363$ 12,271$ 10%519,536$ (411,173)$
Interfund Transfers 74,823$ 31,176$ 28,334$ 2,842$ 9%22,946$ 5,387$
PARKS
PC 2,715,645$ 1,131,519$ 876,972$ 254,547$ 22%600,446$ 276,526$
OE 1,856,457$ 773,524$ 597,680$ 175,844$ 23%499,199$ 98,481$
Total PC & OE 4,572,101$ 1,905,042$ 1,474,651$ 430,391$ 23%1,099,645$ 375,007$
CO 7,617,087$ 3,173,786$ 520,434$ 2,653,352$ 84%316,513$ 203,922$
Interfund Transfers 48,461$ 20,192$ 18,352$ 1,841$ 9%14,862$ 3,489$
ADMINISTRATION
PC 4,978,911$ 2,074,547$ 1,908,892$ 165,656$ 8%1,488,011$ 420,881$
OE 3,322,982$ 1,384,577$ 1,067,489$ 317,087$ 23%894,915$ 172,574$
Total PC & OE 8,301,893$ 3,459,124$ 2,976,381$ 482,743$ 14%2,382,926$ 593,455$
CO 617,469$ 257,279$ 7,983$ 249,296$ 97%59,055$ (51,072)$
Interfund Transfers (2,636,078)$ (1,098,366)$ (993,777)$ (104,589)$ 10%(754,364)$ (239,413)$
TOTAL GENERAL FUND
PC 30,129,282$ 12,553,870$ 11,650,096$ 903,774$ 7%8,869,051$ 2,781,045$
OE 9,117,580$ 3,798,992$ 3,097,732$ 701,260$ 18%2,720,529$ 377,203$
Total PC and OE 39,246,862$ 16,352,862$ 14,747,828$ 1,605,034$ 10%11,589,580$ 3,158,248$
CO 9,539,328$ 3,974,720$ 1,334,729$ 2,639,991$ 66%1,157,054$ 177,675$
Interfund Transfers (2,512,794)$ (1,046,998)$ (947,092)$ (99,906)$ 10%(716,556)$ (230,536)$
PC = Personnel Costs OE = Operating Expenses CO = Capital Outlay
NOTE:
~ (01 thru 55 funds) General Fund, Impact Fund, Grant Fund, and Capital Projects Fund
~ Parks trending to underspend Personnel Cost due to seasonal hire in summer months
Budget to Actual Prior Year to Date
1 of 1 GeneralFund
City of Meridian
General Fund Graphs Before Interfund Transfers
FY2017 for Month Ending 02/28/2017
Police
Fire
Parks
Admin
Total PC/OE/CO Graph
Police
Fire
Parks
Admin
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Police Fire Parks Admin
General Fund Personnel Cost
Current YTD compared to Prior YTD
Budget
YTD
Actual
YTD
PYTD
Actual
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
Police Fire Parks Admin
General Fund Operating Expense
Current YTD compared to Prior YTD
Budget
YTD
Actual
YTD
PYTD
Actual
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
Police Fire Parks Admin
General Fund Capital Outlay
Total Budget to Actual
Total
Budget
Actual YTD
1 of 1 GenFundGraphs
City of Meridian
General Fund Revenue
FY2017 Budget to Actual Comparison
As of 02/28/2017
Budget with
Amendments
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Taxes
General Property Tax Revenue 28,280,322.00 190,575.61 16,679,535.72 11,600,786.28 41.02%15,229,359.66
Total Taxes 28,280,322.00 190,575.61 16,679,535.72 11,600,786.28 41.02%15,229,359.66
Licenses & Permits
Liquor License Revenues 66,969.96 3,237.50 4,487.50 62,482.46 93.29%5,575.00
Misc Licenses/Permits Revenues 9,999.96 1,257.50 3,667.50 6,332.46 63.32%5,725.00
Fire Inspection & Permit Fees 0.00 1,194.00 3,341.00 (3,341.00)0.00%6,081.00
Dog License Revenues 45,000.00 5,402.00 32,342.60 12,657.40 28.12%30,560.00
Total Licenses & Permits 121,969.92 11,091.00 43,838.60 78,131.32 64.06%47,941.00
Intergovernmental
Grant Revenues 957,906.04 36,995.76 76,995.76 880,910.28 91.96%105,750.11
Grant Revenue - Capital 75,395.00 0.00 10,745.00 64,650.00 85.74%0.00
State Revenue Sharing Revenue 4,500,000.00 0.00 1,428,887.22 3,071,112.78 68.24%1,285,488.55
State Liquor Apportionment Revenue 608,979.96 0.00 170,400.00 438,579.96 72.01%132,577.00
Rural Fire & Misc Revenue 1,160,109.96 95,787.49 374,971.30 785,138.66 67.67%441,638.57
Meridian Downtown Development 0.00 0.00 0.00 0.00 0.00%5,000.00
Total Intergovernmental 7,302,390.96 132,783.25 2,061,999.28 5,240,391.68 71.76%1,970,454.23
Franchise Fees
Gas Franchise Revenue 600,000.00 642,884.23 642,884.23 (42,884.23)(7.14)%0.00
Cable TV Franchise Revenue 225,000.00 57,994.41 57,994.41 167,005.59 74.22%58,330.00
Electricity Franchise Revenue 500,000.04 0.00 129,360.63 370,639.41 74.12%125,933.12
Total Franchise Fees 1,325,000.04 700,878.64 830,239.27 494,760.77 37.34%184,263.12
Fines & Forfeitures
False Alarm Fees 2,000.04 2,485.00 12,740.00 (10,739.96)(536.98)%1,675.00
Court Revenue 399,999.96 27,298.06 103,795.47 296,204.49 74.05%134,989.08
Restitution 0.00 170.66 1,001.10 (1,001.10)0.00%190.66
Federal Drug Seizure Revenue 0.00 0.00 0.00 0.00 0.00%15,527.44
State Drug Seizure Revenue 0.00 427.00 3,452.00 (3,452.00)0.00%8,510.20
Fines, Forfeit Revenues 5,000.04 565.00 2,420.00 2,580.04 51.60%3,395.00
Total Fines & Forfeitures 407,000.04 30,945.72 123,408.57 283,591.47 69.68%164,287.38
Charges for services
Passport Revenues 39,999.96 6,250.00 24,950.00 15,049.96 37.62%24,125.00
Reimbursement Revenues 30,000.00 20,209.19 57,410.16 (27,410.16)(91.36)%69,992.82
School Resource Revenue 297,500.04 0.00 175,984.94 121,515.10 40.84%140,755.52
Rental Income 127,000.08 11,179.85 58,964.25 68,035.83 53.57%17,605.00
Park Reservations Fee Revenue 110,000.04 10,190.64 14,973.10 95,026.94 86.38%29,141.06
Recreation Class Revenues 200,000.04 12,715.23 50,073.01 149,927.03 74.96%59,738.90
Community Event Rev/Sponsorship 50,000.04 12,642.28 45,796.07 4,203.97 8.40%34,983.73
Sports Revenue 216,000.00 29,972.78 123,238.87 92,761.13 42.94%61,433.04
Contract Service Revenues 8,000.04 275.00 528.25 7,471.79 93.39%812.40
Total Charges for services 1,078,500.24 103,434.97 551,918.65 526,581.59 48.83%438,587.47
Impact revenues
Impact Rev - Multifamily 0.00 122,162.04 322,856.82 (322,856.82)0.00%127,979.28
Impact Rev - Commercial 80,000.04 4,948.56 125,540.28 (45,540.24)(56.92)%92,379.29
Impact Rev - Residential 1,714,436.04 229,776.30 862,519.88 851,916.16 49.69%763,789.11
Total Impact revenues 1,794,436.08 356,886.90 1,310,916.98 483,519.10 26.95%984,147.68
Donations
Donations (plus project code)9,181.04 100.00 15,098.12 (5,917.08)(64.44)%77,410.44
MAC Arts Commission Revenues 9,999.96 300.00 755.00 9,244.96 92.44%19,397.00
Cash Donation for Capital Outlay 425,000.00 0.00 0.00 425,000.00 100.00%0.00
Total Donations 444,181.00 400.00 15,853.12 428,327.88 96.43%96,807.44
Interest Revenues
Interest Earnings 192,000.00 43,274.07 166,651.29 25,348.71 13.20%122,910.14
Total Interest Revenues 192,000.00 43,274.07 166,651.29 25,348.71 13.20%122,910.14
Miscellaneous revenues
Recycled Revenue 0.00 0.00 3,374.05 (3,374.05)0.00%1,053.00
Miscellaneous Revenues 0.00 808.57 1,910.01 (1,910.01)0.00%2,331.02
Total Miscellaneous revenues 0.00 808.57 5,284.06 (5,284.06)0.00%3,384.02
TOTAL REVENUES 40,945,800.28 1,571,078.73 21,789,645.54 19,156,154.74 46.78%19,242,142.14
Sale of capital assets GAIN
Sale of Assets - Gain(Loss)0.00 11,442.00 38,958.50 (38,958.50)0.00%57,279.07
Total Sale of capital assets GAIN 0.00 11,442.00 38,958.50 (38,958.50)0.00%57,279.07
EXCESS (DEFICIENCY) of REVENUES OVER (UNDER) EXPENDITURES40,945,800.28 1,582,520.73 21,828,604.04 19,117,196.24 46.68%19,299,421.21
1 of 1 Revenue
City of Meridian
Community Development Services
Year End Change to Fund Balance Forecast
FY2017 for Month Ending 02/28/2017
Total Budget Total Budget YTD Actual YTD Projected
TOTAL DEV. SVCS. REVENUE
Commercial Permits 850,000$ 354,167$ 395,743$ 949,784$
All other Permits 2,665,000$ 1,110,417$ 1,550,356$ 3,720,854$
Planning Revenue 200,000$ 83,333$ 131,508$ 315,619$
Miscellaneous Revenue -$ -$ 180$ 432$
Total Revenues 3,715,000$ 1,547,917$ 2,077,787$ 4,986,689$
TOTAL DEVELOPMENT SERVICE FUND
Revenue 3,715,000$ 1,547,917$ 2,077,787$ 4,986,689$
PC 1,384,470$ 576,864$ 541,549$ 1,299,717$
OE 2,133,050$ 888,771$ 812,058$ 1,948,938$
Net Operating to Fund Balance 197,480$ 82,282$ 724,181$ 1,738,034$
CO & Interfund Transfers 77,394$ 32,247$ 16,485$ 39,565$
Total Change to Fund Balance 120,086$ 50,034$ 707,695$ 1,698,469$
FY2003 Transfer to Capital Improvement Fund $585,467
FY2004 Transfer to Capital Improvement Fund $799,548
FY2005 Transfer to Capital Improvement Fund $1,897,123
FY2006 Transfer to Capital Improvement Fund $2,815,539
FY2007 Transfer to Capital Improvement Fund $2,172,405
FY2008 Transfer to Capital Improvement Fund $0
FY2009 Transfer to Capital Improvement Fund $0
FY2010 Transfer to Capital Improvement Fund $0
FY2011 Transfer to Capital Improvement Fund $600,722
FY2012 Transfer to Capital Improvement Fund $2,044,914
FY2013 Transfer to Capital Improvement Fund $1,592,539
FY2014 Transfer to Capital Improvement Fund $1,391,676
FY2015 Transfer to Capital Improvement Fund $1,652,245
FY2016 Transfer to Capital Improvement Fund $2,275,054
TOTAL $17,827,232
1 of 1 CommDevForecast
City of Meridian
Building Department Permit Revenue compared to Building Inspectors Expense
FY2017 for Month Ending 02/28/2017
% of Permit Fee
Inspectors Gross Revenue Inspector Expense Rev. vs Exp.that Goes to City
Building Inspections 1,288,353$ 296,162$ 992,191$ 77%
Mechanical Inspections 203,261$ 121,956$ 81,304$ 40%
Electrical Inspections 131,227$ 103,397$ 27,830$ 21%
Plumbing Inspections 184,648$ 112,557$ 72,091$ 39%
Fire Inspections 141,777$ 115,176$ 26,601$ 19%
Total 1,949,265$ 749,249$ 1,200,017$ 62%
City of Meridian
Community Development Services
Budget to Actual Year to Date Comparisons
FY2017 for Month Ending 02/28/2017
Actual
Total Budget Total Budget YTD Actual YTD YTD Variance $YTD Variance %PYTD Actual PYTD Variance $
ADMINISTRATION
Personnel Costs 219,140$ 91,309$ 84,982$ 6,327$ 7%54,375$ 30,608$
Operating Expenses 147,151$ 61,313$ 15,704$ 45,609$ 74%13,825$ 1,880$
Total PC & OE 366,291$ 152,622$ 100,687$ 51,935$ 34%68,199$ 32,487$
Interfund Transfers 74,362$ 30,984$ 28,159$ 2,825$ 9%22,805$ 5,354$
Fund Balance Transfer -$ -$ 3,043,921$
PLANNING
Personnel Costs 585,917$ 244,133$ 228,860$ 15,273$ 6%180,815$ 48,045$
Operating Expenses 69,400$ 28,917$ 7,727$ 21,189$ 73%16,292$ (8,565)$
Total PC and OE 655,317$ 273,049$ 236,587$ 36,462$ 13%197,107$ 39,480$
BUILDING
Personnel Costs 456,178$ 190,075$ 179,551$ 10,524$ 6%145,685$ 33,866$
Operating Expenses 1,751,648$ 729,853$ 765,293$ (35,440)$ -5%608,140$ 157,154$
Total PC & OE 2,207,826$ 919,928$ 944,844$ (24,916)$ -3%753,824$ 191,020$
Capital Outlay 31,602$ 13,168$ -$ 13,168$ 100%-$ -$
Interfund Transfers (57,254)$ (23,856)$ (23,408)$ (448)$ 2%(18,695)$ (4,713)$
ECONOMIC DEVLP
Personnel Costs 123,235$ 51,348$ 48,156$ 3,192$ 6%37,407$ 10,749$
Operating Expenses 164,850$ 68,688$ 23,332$ 45,355$ 66%44,130$ (20,798)$
Total PC & OE 288,085$ 120,035$ 71,488$ 48,547$ 40%81,537$ (10,049)$
Interfund Transfers 28,684$ 11,952$ 11,734$ 218$ 2%8,060$ 3,674$
TOTAL DEVELOPMENT SERVICE FUND
Personnel Costs 1,384,470$ 576,864$ 541,549$ 35,316$ 6%418,281$ 123,268$
Operating Expenses 2,133,050$ 888,771$ 812,058$ 76,713$ 9%682,387$ 129,671$
Total PC and OE 3,517,520$ 1,465,635$ 1,353,606$ 112,029$ 8%1,100,668$ 252,939$
Capital Outlay 31,602$ 13,168$ -$ 13,168$ 100%-$ -$
Interfund Transfers 45,792$ 19,080$ 16,485$ 2,595$ 14%12,170$ 4,315$
Fund Balance Transfer -$ -$ 3,043,921$
NOTE:
Interfund Transfers = 25.42% of city hall costs transfer to Community Development Services
Budget to Actual
1 of 1 CommDev
City of Meridian
Community Development Services
FY2017 for Month Ending 02/28/2017
$1,118,733$1,316,153
$659,439
$372,654
$782,182
$1,136,207
$1,371,078
$1,299,887
$1,351,310$1,354,607
$395,744
FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017
YTD
Dollar Sales Commercial Building Permits Sold
849
606 562 562 483
768 913 765
990
1,368
488
FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017
YTD
Annual # Residential Building Permits Sold
43
210
0 0 48
196
390
604
450
188 222
FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017
YTD
Annual # Multi-Family Units Building Permits Sold
1 of 1 CommDevGraphs
City of Meridian
Overtime Graphs
FY2017 for Month Ending 02/28/2017
Projected for FY2017
TOTAL BUDGET
ACTUAL YTD
The Fire Chief breaks out OT (overtime) budget into 3 components
1. Overtime budget for Training
2. Overtime budget for Admin meetings or projects, and
3. Overtime budget for mandatory Extra Shift staffing
January
February
March
April
May
June
July
August
September
TOTAL
Projected Actual
Budget
Police
October
November
December
January
February
March
April
May
June
July
August
September
TOTAL
Projected Actual
Budget
Fire
October
November
December
January
February
March
April
May
June
July
August
September
TOTAL
Projected Actual
Budget
PW&MUBS
NOTE: SNOW-MAGEDDON caused excessive OT in January 2017
FY2014
FY2015
FY2016
FY2017
405,276
456,448
551,287
247,005
387,714
427,465
456,000
517325592,812
Police Department Overtime
Projected Actual Budget Actual
FY2014
FY2015
FY2016
FY2017
601,462
737,218
587,267
267,795
459,790
634,804
634,804
344,804 642,707
Fire Department Overtime
Projected Actual Budget Actual
FY2014
FY2015
FY2016
FY2017
32,473
30,065
38,188
18,645
10,677
10,991
26,658
31,278 44,748
Water Department Overtime
Projected Actual Budget Actual
FY2014
FY2015
FY2016
FY2017
46,944
50,504
50,302
28,112
42,151
42,911
47,521
47,749 67,469
WWTP Overtime
Projected Actual Budget Actual
FY2014
FY2015
FY2016
FY2017
21,711
25,361
30,001
23,425
19,062
19,396
19,699
20,245 56,220
Parks Department Overtime
Projected Actual Budget Actual
$0 $200,000 $400,000 $600,000 $800,000
Project
ed
Actual
Budget
Fire Projection vs OT Budget
Training OT
Admin OT
ExShift Staffing
1 of 1 OT
City of Meridian
Volunteer Hours
FY2017 for Month Ending 2/28/2017
MONTH Parks General Police Fire Mayor Comm Dev Clerk Total
October 832 95 79 296 1,591 30 48 2,970
November 388 111 65 47 992 37 44 1,683
December 852 57 104 31 1,167 76 31 2,317
January 324 72 65 40 475 71 36 1,083
February 334 152 73 354 370 23 71 1,376
March 0
April 0
May 0
June 0
July 0
August 0
September 0
TOTAL 2,729 487 385 768 4,594 236 230 9,428
GRAND TOTAL YTD 9,428
1 of 1 Volunteers
City of Meridian
Vacancy Report February 28, 2017
Position Position Number FTE Fund Department HR Status Position
Vacant Date
Position Posted
Date
Position
Start Date
Admin Assistant 230 1 Enterprise PW Accepting applications 1/9/2017 1/6/2017 Not yet filled
Deputy PW Director 309 1 Enterprise PW No request to fill at this time 3/1/2017 Not yet requested Not yet filled
Deputy Director Utility Ops 295 1 Enterprise PW No request to fill at this time 2/21/2017 Not yet requested Not yet filled
GIS Tech 302 1 Enterprise PW Accepting Applications 1/3/2017 3/2/2017 Not yet filled
PW Education Outreach Specialist 359 1 Enterprise PW No request to fill at this time 12/9/2016 Not yet requested Not yet filled
Staff Engineer II 315 1 Enterprise PW Interviews in progress 7/25/2016 8/30/2016 Not yet filled
Transportation & Utility Coordinator 311 1 Enterprise PW Offer Accepted 12/16/2016 11/1/2016 4/10/2017
Admin Assistant 71 1 Enterprise PW-Water Position Filled 12/21/2016 12/13/2016 3/13/2017
Collection System Manager 97 1 Enterprise PW-WW Interim Manager,
Miguel Espinola 7/14/2016 8/10/2016 Not yet filled
Fire Fighter 465 1 General Fire No request to fill at this time 11/2/2016 Not yet requested Not yet filled
Evidence Technician 112 1 General Police Background in progress 11/15/2016 11/10/2016 Not yet filled
Police Officer 164 1 General Police Background in progress 12/8/2016 12/14/2016 Not yet filled
Police Officer 191 1 General Police Background in progress 12/21/2016 12/14/2016 Not yet filled
Police Officer 283 1 General Police Background in progress 2/24/2016 9/27/2016 Not yet filled
Police Officer 163 1 General Police Background in progress 2/8/2017 9/27/2016 Not yet filled
Internal Auditor 452 1 General Council No request to fill at this time New position as
of 10/01/2015 Not yet requested Not yet filled
Code Enforcement Officer 201 1 General Police Last applicant withdrew. Oral
Boards Scheduled for March 14th 12/9/2016 11/15/2016 Not yet filled
Records Retention Analyst 479 1 General Police Background in progress New position as
of 10/01/2016 10/24/2016 Not yet filled
TOTAL FTE 18
1 of 1 VacantPositions
City of Meridian
Interfund Transfers
FY2016
Effective Date General Fund Enterprise Fund
transfer expense to ENTERPRISE FUND (water & sewer fund)
15% of Mayor's Office personnel costs (except Mayor wage & benefits) transfer to Enterprise Fund FY2010 (reduces expense)increases expense
50% of Finance expenses transfer to Enterprise Fund FY2000 (reduces expense)increases expense
50% of HR expenses transfer to Enterprise Fund FY2002 (reduces expense)increases expense
50% of IT expenses transfer to Enterprise Fund FY2004 (reduces expense)increases expense
50% of Legal expenses transfer to Enterprise Fund FY2012 (reduces expense)increases expense
50% of IT Capital expense transfer to Enterprise Fud FY2016 (reduces expense)increases expense
transfer City Hall costs to the following:
13% Fire Department in the General Fund FY2009 transfers all in this fund
8.42% Parks & Recreation in the General Fund FY2009 transfers all in this fund
12.92% Community Development in the General Fund FY2009 transfers all in this fund
23.08% Public Works in the Enterprise Fund FY2009 (reduces expense)increases expense
Personnel Transfers:
Bldg Dept Mgr 50% from Building Department to Public Works FY2009 (reduces expense)increases expense
Capital Projects Mgr 50% from Other Govt to Public Works FY2009 (reduces expense)increases expense
Communications Mgr 50% from Other Govt to Public Works FY2003 (reduces expense)increases expense
1 of 1 Transfers
City Of Meridian
Detailed Statement of Revenues and Expenditures
IMPACT FUND BALANCE as of 02/28/2017
Account #Account Description
Total Budget -
Original
Total Budget -
Revised
Current Year
Actual
Budget
Remaining
2110 - Police Department
REVENUES
34777 Impact Rev - Multifamily 0.00 0.00 30,129.84 (30,129.84)
34780 Commercial Impact Revenue 20,000.00 0.00 24,410.61 (4,410.61)
34781 Residential Impact Revenue 176,436.00 0.00 66,206.36 110,229.64
Total REVENUES 196,436.00 0.00 120,746.81 75,689.19
TOTAL EXPENDITURES 0.00 0.00 0.00 0.00
2210 - Fire Department
REVENUES
34777 Impact Rev - Multifamily 0.00 0.00 122,337.54 (122,337.54)
34780 Commercial Impact Revenue 60,000.00 0.00 101,129.67 (41,129.67)
34781 Residential Impact Revenue 500,000.00 0.00 268,922.16 231,077.84
Total REVENUES 560,000.00 0.00 492,389.37 67,610.63
54000 Equipment & Supplies 20,000.00 0.00 0.00 20,000.00
TOTAL EXPENDITURES 20,000.00 0.00 0.00 20,000.00
5200 - Parks & Recreation
REVENUES
34777 Impact Rev - Multifamily 0.00 0.00 170,389.44 (170,389.44)
34781 Residential Impact Revenue 1,038,000.00 0.00 527,391.36 510,608.64
34920 Cash Donation for Capital Outlay 0.00 425,000.00 0.00 425,000.00
36100 Interest Earnings 15,000.00 0.00 44,243.22 (29,243.22)
Total REVENUES 1,053,000.00 425,000.00 742,024.02 735,975.98
55102 Investment Services 0.00 0.00 1,130.89 (1,130.89)
92000 Cap Outlay - Bldgs & Struct 638,000.04 (638,000.04)0.00 0.00
93415 Borup Property construction 71,859.24 0.00 0.00 71,859.24
96925 Keith Bird Legacy Park construction 637,294.92 0.00 45,689.65 591,605.27
96927 77 acre South Park 735,221.76 0.00 24,964.07 710,257.69
96928 Reta Huskey Park Construction 1,461,010.20 0.00 121,632.80 1,339,377.40
96929 Hillsdale Park Construction 1,459,923.72 0.00 62,652.23 1,397,271.49
0.00
TOTAL EXPENDITURES 5,003,309.88 (638,000.04)256,069.64 4,109,240.20
TOTAL BUDGETED EXPENDITURES for FY2017 5,023,309.88
Dept
FY2017 beginning
fund balance
FY2017 net
change YTD
Fund Balance
YTD
Police Department $ 801,948.00 120,746.81 922,694.81$
Fire Department $ 3,597,216.00 492,389.37 4,089,605.37$
Parks & Recreation $ 7,626,318.00 485,954.38 8,112,272.38$
TOTAL IMPACT FUND BALANCE 12,025,482.00 1,099,090.56 13,124,572.56
1 of 1 ImpactFund
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Council 1120 - Council
Council PERSONNEL COSTS
Council Administrative Wages 61,000 0 5,083 25,417 35,583 58.33%26,000
Council Wages 79,997 0 0 0 79,997 100.00%0
Council FICA (7.65%)10,786 0 315 1,524 9,262 85.86%1,678
Council PERSI 15,961 0 575 2,877 13,084 81.97%2,660
Council Workers' Comp 516 0 22 22 494 95.65%23
Council Employee Insurance 99,400 0 6,190 32,104 67,296 67.70%26,916
Council Total PERSONNEL COSTS 267,660 0 12,187 61,945 205,715 76.86%57,278
Council
Council OPERATING COSTS
Council Office Expense 500 0 0 9 491 98.20%368
Council Employee Coffee & Misc 420 0 66 169 251 59.74%69
Council Professional Services 0 0 0 0 0 0.00%300
Council Pagers/Radios/Communications 0 0 0 122 (122)0.00%66
Council Business Meals 3,000 0 0 479 2,521 84.02%1,810
Council Mileage & Parking Reimbursement 100 0 0 0 100 100.00%28
Council Employee Seminars/Training 7,405 0 0 460 6,945 93.78%1,145
Council Travel - Transportation 3,320 0 0 680 2,640 79.52%723
Council Travel - Lodging 5,611 0 0 629 4,982 88.78%1,329
Council Travel - Per Diem 2,044 0 0 189 1,855 90.75%325
Council Printing/Binding/Engraving 0 0 0 0 0 0.00%80
Council Holiday Expense 105 0 0 0 105 100.00%0
Council Total OPERATING COSTS 22,505 0 66 2,737 19,768 87.84%6,242
Council
Council DEPT EXPENDITURES 290,165 0 12,253 64,682 225,483 77.70%63,519
Council
Council
Council Transfers
Council Personnel transfer interfund (39,998)0 0 0 (39,998)100.00%0
Council Total Transfers (39,998)0 0 0 (39,998)100.00%0
Council
Council TOTAL EXPENDITURES 250,167 0 12,253 64,682 185,485 74.14%63,519
Council
Date: 3/30/2017, 12:06 PM Page: 1
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Clerk 1140 - City Clerk
Clerk REVENUES
Clerk Liquor License Revenues 66,970 0 3,238 4,488 62,482 93.29%5,575
Clerk Misc Licenses/Permits Revenues 10,000 0 1,258 3,668 6,332 63.32%5,725
Clerk Dept Svc Fees 40,000 (40,000)0 0 0 0.00%0
Clerk Passport Revenues 0 40,000 6,250 24,950 15,050 37.62%24,125
Clerk Miscellaneous Revenues 0 0 0 0 0 0.00%320
Clerk Total REVENUES 116,970 0 10,745 33,105 83,865 71.70%35,745
Clerk
Clerk PERSONNEL COSTS
Clerk Wages 357,253 26,560 30,706 146,064 237,749 61.94%135,083
Clerk Overtime Wages 916 0 0 59 857 93.60%130
Clerk FICA (7.65%)27,400 2,032 2,218 10,612 18,820 63.94%9,747
Clerk PERSI 40,545 3,007 3,476 16,541 27,011 62.01%15,306
Clerk Workers' Comp 1,175 72 194 194 1,053 84.45%227
Clerk Employee Insurance 99,400 10,650 7,791 38,006 72,044 65.46%36,390
Clerk Total PERSONNEL COSTS 526,689 42,321 44,385 211,476 357,534 62.83%196,885
Clerk
Clerk OPERATING COSTS
Clerk Office Expense 3,700 0 270 1,370 2,330 62.97%1,657
Clerk Copier Expense 7,081 0 0 1,936 5,145 72.65%2,539
Clerk Employee Coffee & Misc 420 0 0 140 280 66.70%166
Clerk Codification Expenses 6,000 0 1,132 1,632 4,368 72.80%2,624
Clerk Software Maintenance 25,522 0 0 2,346 23,176 90.80%3,841
Clerk Electronics Expense (under $5000)1,000 0 0 67 933 93.29%0
Clerk Furniture & Furnishings 500 0 0 0 500 100.00%6,734
Clerk Computers & Printers (IT use only)3,850 0 0 0 3,850 100.00%2,625
Clerk Contracted Labor 20,000 0 0 4,554 15,446 77.23%6,842
Clerk Background/Employment Testing 6,000 0 0 151 5,849 97.48%954
Clerk Telephone/Internet 0 0 0 0 0 0.00%433
Clerk Postage & Mailings 6,300 0 323 1,514 4,786 75.97%2,787
Clerk Pagers/Radios/Communications 0 0 0 0 0 0.00%70
Clerk Cellphone Expense 600 0 0 178 422 70.31%0
Clerk Business Meals 100 0 0 25 75 74.98%15
Clerk Employee Seminars/Training 4,760 0 0 60 4,700 98.73%0
Clerk Travel - Transportation 500 0 0 0 500 100.00%283
Date: 3/30/2017, 12:06 PM Page: 2
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Clerk Travel - Lodging 350 0 0 0 350 100.00%0
Clerk Travel - Per Diem 201 0 0 0 201 100.00%89
Clerk Legal Notices 2,000 0 0 0 2,000 100.00%180
Clerk Dues,Licenses,Publications 90 0 0 90 0 0.00%135
Clerk Holiday Expense 105 0 0 114 (9)(8.09)%105
Clerk Elections 100 0 0 0 100 100.00%0
Clerk Bank & Merchant Charges 0 0 0 0 0 0.00%(1)
Clerk Total OPERATING COSTS 89,179 0 1,725 14,176 75,003 84.10%32,079
Clerk
Clerk DEPT EXPENDITURES 615,868 42,321 46,110 225,652 432,537 65.71%228,964
Clerk
Clerk
Clerk TOTAL EXPENDITURES 615,868 42,321 46,110 225,652 432,537 65.71%228,964
Clerk
Date: 3/30/2017, 12:06 PM Page: 3
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Mayor 1310 - Mayor's Office
Mayor REVENUES
Mayor Reimbursement Revenues 0 0 1,489 1,507 (1,507)0.00%0
Mayor Community Event Rev/Sponsorship 20,000 0 7,210 28,320 (8,320)(41.59)%20,980
Mayor Donations (plus project code)5,000 0 0 2,357 2,643 52.85%7,555
Mayor Total REVENUES 25,000 0 8,699 32,184 (7,184)(28.74)%28,535
Mayor
Mayor PERSONNEL COSTS
Mayor Administrative Wages 90,959 0 7,580 36,816 54,143 59.52%35,063
Mayor Wages 221,010 4,392 17,457 94,393 131,009 58.12%88,514
Mayor Overtime Wages 0 0 0 0 0 0.00%48
Mayor FICA (7.65%)23,866 336 1,828 9,504 14,698 60.73%8,932
Mayor PERSI 35,315 497 2,834 14,105 21,707 60.61%13,994
Mayor Workers' Comp 1,284 20 192 192 1,112 85.23%227
Mayor Employee Insurance 71,000 0 6,040 29,844 41,156 57.96%32,519
Mayor Total PERSONNEL COSTS 443,434 5,245 35,932 184,855 263,824 58.80%179,297
Mayor
Mayor OPERATING COSTS
Mayor Office Expense 2,750 0 123 367 2,383 86.66%340
Mayor Copier Expense 2,400 0 0 296 2,104 87.67%0
Mayor Employee Coffee & Misc 600 0 0 150 450 75.03%96
Mayor Fuels - Gas 1,500 0 35 193 1,307 87.12%237
Mayor Clothing Expense 1,000 0 0 992 8 0.80%750
Mayor Community Events Expenses 8,300 0 2,731 8,094 206 2.47%7,964
Mayor Vehicle Repair 500 0 0 0 500 100.00%25
Mayor Vehicle Maintenance 500 0 0 0 500 100.00%202
Mayor Software Maintenance 1,973 0 0 560 1,413 71.61%836
Mayor Electronics Expense (under $5000)500 0 122 122 379 75.69%0
Mayor Furniture & Furnishings 500 0 0 0 500 100.00%0
Mayor Computers & Printers (IT use only)2,000 0 0 0 2,000 100.00%974
Mayor Professional Services 5,000 0 0 0 5,000 100.00%0
Mayor Contracted Labor 100 0 0 0 100 100.00%0
Mayor Postage & Mailings 1,250 0 37 191 1,059 84.72%488
Mayor Pagers/Radios/Communications 240 0 0 79 161 67.00%87
Mayor Cellphone Expense 2,400 0 115 796 1,604 66.84%991
Mayor Business Meals 2,500 0 30 1,360 1,140 45.59%608
Date: 3/30/2017, 12:06 PM Page: 4
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Mayor Mileage & Parking Reimbursement 250 0 0 107 143 57.19%64
Mayor Employee Seminars/Training 10,475 0 263 2,578 7,898 75.39%0
Mayor Travel - Transportation 7,828 0 0 5,793 2,035 26.00%0
Mayor Travel - Lodging 9,624 0 (13)4,610 5,014 52.09%0
Mayor Travel - Per Diem 2,835 0 0 671 2,164 76.33%0
Mayor Advertising/Promotional/Outreach 250 0 0 0 250 100.00%0
Mayor Printing/Binding/Engraving 600 0 242 602 (2)(0.26)%361
Mayor Bldg & Structures Rental & Lease 350 0 0 0 350 100.00%0
Mayor Dues,Licenses,Publications 1,157 0 0 745 412 35.62%933
Mayor Holiday Expense 75 0 0 75 0 0.00%275
Mayor Volunteer Appreciation expense 550 0 0 0 550 100.00%0
Mayor Total OPERATING COSTS 68,007 0 3,684 28,379 39,628 58.27%15,231
Mayor
Mayor DEPT EXPENDITURES 511,441 5,245 39,617 213,234 303,452 58.73%194,528
Mayor
Mayor Transfers
Mayor Personnel transfer interfund (77,587)0 (5,693)(31,076)(46,511)59.94%(28,052)
Mayor Total Transfers (77,587)0 (5,693)(31,076)(46,511)59.95%(28,052)
Mayor
Mayor TOTAL EXPENDITURES 433,854 5,245 33,924 182,158 256,941 58.51%166,476
Mayor
Date: 3/30/2017, 12:06 PM Page: 5
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Finance 1500 - Finance Department
Finance PERSONNEL COSTS
Finance Wages 614,934 (26,560)46,748 241,258 347,116 58.99%263,389
Finance Overtime Wages 0 0 8 65 (65)0.00%83
Finance FICA (7.65%)47,042 (2,032)3,415 17,659 27,351 60.76%19,301
Finance PERSI 69,610 (3,007)5,293 27,318 39,286 58.98%29,825
Finance Workers' Comp 2,525 (72)360 360 2,093 85.32%380
Finance Employee Insurance 142,000 (10,650)9,244 46,868 84,481 64.31%49,099
Finance Total PERSONNEL COSTS 876,111 (42,321)65,068 333,528 500,262 60.00%362,077
Finance
Finance OPERATING COSTS
Finance Office Expense 5,000 0 660 2,442 2,558 51.16%876
Finance Employee Coffee & Misc 600 0 33 289 311 51.86%64
Finance Software Maintenance 15,924 15,000 0 20,266 10,658 34.46%10,816
Finance Electronics Expense (under $5000)450 0 34 253 197 43.77%382
Finance Software Acquisition & Licenses (under $25,000)36,000 (15,000)0 14,677 6,323 30.10%0
Finance Furniture & Furnishings 500 0 0 0 500 100.00%0
Finance Computers & Printers (IT use only)4,000 0 0 0 4,000 100.00%0
Finance Audit & Accounting Services 52,500 0 47,000 47,000 5,500 10.47%38,000
Finance Investment Services 20,000 0 1,349 8,109 11,891 59.45%6,698
Finance Postage & Mailings 2,800 0 155 680 2,120 75.71%881
Finance Cellphone Expense 600 0 0 178 422 70.31%216
Finance Business Meals 640 0 0 25 615 96.09%52
Finance Mileage & Parking Reimbursement 0 0 0 86 (86)0.00%66
Finance Employee Seminars/Training 11,634 0 915 3,164 8,470 72.80%2,654
Finance Travel - Transportation 1,000 0 0 0 1,000 100.00%0
Finance Travel - Lodging 1,750 0 0 0 1,750 100.00%0
Finance Travel - Per Diem 600 0 0 0 600 100.00%0
Finance Legal Notices 3,000 0 0 102 2,898 96.59%101
Finance Printing/Binding/Engraving 5,000 0 0 1,989 3,011 60.21%1,873
Finance Dues,Licenses,Publications 3,001 0 0 920 2,081 69.34%1,420
Finance Holiday Expense 150 0 0 119 31 20.85%140
Finance Bank & Merchant Charges 0 0 0 0 0 0.00%0
Finance Total OPERATING COSTS 165,149 0 50,146 100,298 64,851 39.27%64,237
Finance
Finance DEPT EXPENDITURES 1,041,260 (42,321)115,214 433,827 565,113 56.57%426,314
Finance
Date: 3/30/2017, 12:06 PM Page: 6
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Finance Transfers
Finance Personnel transfer interfund (438,056)0 (32,534)(166,764)(271,292)61.93%(181,039)
Finance Operating transfer interfund (82,574)0 (24,399)(40,635)(41,939)50.78%(28,769)
Finance Total Transfers (520,630)0 (56,932)(207,400)(313,231)60.16%(209,808)
Finance
Finance TOTAL EXPENDITURES 520,630 (42,321)58,282 226,427 251,882 52.66%216,506
Finance
Date: 3/30/2017, 12:06 PM Page: 7
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
IT 1510 - Information Technology
IT PERSONNEL COSTS
IT Wages 931,969 0 73,558 356,951 575,018 61.69%318,804
IT Wages - Seasonal/Parttime 19,200 0 900 5,861 13,339 69.47%2,448
IT Overtime Wages 110 13,042 1,508 2,565 10,587 80.49%0
IT FICA (7.65%)72,772 998 5,460 26,382 47,388 64.23%23,387
IT PERSI 105,510 1,476 8,497 40,365 66,621 62.27%36,089
IT Workers' Comp 6,819 306 626 626 6,499 91.21%542
IT Employee Insurance 213,000 0 17,199 83,172 129,828 60.95%78,031
IT Total PERSONNEL COSTS 1,349,380 15,822 107,748 515,921 849,281 62.21%459,301
IT
IT OPERATING COSTS
IT Office Expense 1,200 0 8 473 727 60.54%204
IT Copier Expense 4,000 0 0 0 4,000 100.00%133
IT Employee Coffee & Misc 1,080 0 0 432 648 60.01%328
IT Safety Expense 100 0 0 0 100 100.00%0
IT Fuels - Gas 800 0 56 164 636 79.50%193
IT Vehicle Repair 500 0 0 422 78 15.59%0
IT Vehicle Maintenance 500 0 0 284 216 43.16%0
IT Software Maintenance 143,005 0 9,028 79,757 63,248 44.22%66,269
IT Equipment & Supplies 100 0 0 0 100 100.00%0
IT Electronics Expense (under $5000)40,000 0 428 24,403 15,597 38.99%8,960
IT Software Acquisition & Licenses (under $25,000)51,461 0 10,547 23,621 27,840 54.09%14,046
IT Furniture & Furnishings 11,800 0 0 10,398 1,402 11.88%2,694
IT Computers & Printers (IT use only)8,600 0 0 86 8,514 98.99%19,275
IT Professional Services 30,000 0 0 0 30,000 100.00%0
IT Telephone/Internet 17,800 0 1,261 6,309 11,491 64.55%6,283
IT Postage & Mailings 150 0 62 62 88 58.86%0
IT Pagers/Radios/Communications 1,800 0 0 762 1,038 57.66%634
IT Cellphone Expense 4,200 0 258 1,290 2,910 69.28%1,050
IT Business Meals 100 0 0 0 100 100.00%0
IT Mileage & Parking Reimbursement 100 0 0 0 100 100.00%39
IT Employee Seminars/Training 44,500 0 0 6,100 38,400 86.29%7,150
IT Travel - Transportation 8,000 0 0 278 7,722 96.52%567
IT Travel - Lodging 5,500 0 0 0 5,500 100.00%901
IT Travel - Per Diem 2,600 0 0 306 2,294 88.23%177
IT Printing/Binding/Engraving 100 0 0 0 100 100.00%0
Date: 3/30/2017, 12:06 PM Page: 8
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
IT Dues,Licenses,Publications 0 0 0 125 (125)0.00%0
IT Holiday Expense 270 0 0 270 0 0.00%231
IT Total OPERATING COSTS 378,266 0 21,649 155,543 222,723 58.88%129,133
IT
IT Capital Outlay
IT Capital - Computers & Printers 20,000 0 0 0 20,000 100.00%29,131
IT Total Capital Outlay 20,000 0 0 0 20,000 100.00%29,131
IT
IT DEPT EXPENDITURES 1,747,646 15,822 129,396 671,464 1,092,004 61.92%617,564
IT
IT Transfers
IT Personnel transfer interfund (674,690)0 (53,874)(257,961)(416,729)61.76%(229,650)
IT Operating transfer interfund (199,133)0 (10,824)(74,650)(124,483)62.51%(64,352)
IT Total Transfers (873,823)0 (64,698)(332,611)(541,212)61.94%(294,003)
IT
IT TOTAL EXPENDITURES 873,823 15,822 64,698 338,853 550,792 61.91%323,561
IT
Date: 3/30/2017, 12:06 PM Page: 9
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Legal 1520 - Legal Dept
Legal PERSONNEL COSTS
Legal Wages 501,973 0 41,208 206,921 295,052 58.77%202,004
Legal FICA (7.65%)38,401 0 3,010 14,942 23,459 61.08%14,691
Legal PERSI 56,823 0 4,665 23,423 33,400 58.77%22,867
Legal Workers' Comp 1,342 0 203 203 1,139 84.86%210
Legal Employee Insurance 72,315 0 5,190 29,061 43,254 59.81%29,995
Legal Total PERSONNEL COSTS 670,854 0 54,276 274,551 396,303 59.07%269,767
Legal
Legal OPERATING COSTS
Legal Office Expense 2,500 0 0 689 1,811 72.45%645
Legal Employee Coffee & Misc 300 0 0 76 224 74.70%0
Legal Software Maintenance 1,546 0 0 840 706 45.65%1,163
Legal Electronics Expense (under $5000)500 0 0 123 377 75.44%0
Legal Furniture & Furnishings 500 0 0 0 500 100.00%0
Legal Computers & Printers (IT use only)800 0 0 0 800 100.00%974
Legal Legal Services 30,000 0 0 50,589 (20,589)(68.62)%10,545
Legal Postage & Mailings 150 0 1 7 143 95.02%39
Legal Pagers/Radios/Communications 240 0 0 81 159 66.27%87
Legal Cellphone Expense 1,800 0 84 420 1,380 76.66%504
Legal Business Meals 100 0 0 19 81 81.05%107
Legal Mileage & Parking Reimbursement 100 0 0 47 53 52.98%61
Legal Employee Seminars/Training 4,000 0 0 814 3,186 79.64%873
Legal Travel - Transportation 1,000 0 0 0 1,000 100.00%257
Legal Travel - Lodging 1,000 0 0 0 1,000 100.00%847
Legal Travel - Per Diem 500 0 0 0 500 100.00%320
Legal Printing/Binding/Engraving 150 0 0 0 150 100.00%0
Legal Dues,Licenses,Publications 10,162 0 0 4,155 6,007 59.11%5,274
Legal Holiday Expense 75 0 0 72 3 3.53%85
Legal Total OPERATING COSTS 55,423 0 85 57,932 (2,509)(4.53)%21,780
Legal
Legal DEPT EXPENDITURES 726,277 0 54,361 332,483 393,794 54.22%291,547
Legal
Legal Transfers
Legal Personnel transfer interfund (335,427)0 (27,138)(137,276)(198,151)59.07%(134,884)
Legal Operating transfer interfund (27,712)0 (42)(3,065)(24,647)88.93%(5,643)
Date: 3/30/2017, 12:06 PM Page: 10
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Legal Total Transfers (363,139)0 (27,181)(140,341)(222,798)61.35%(140,526)
Legal
Legal TOTAL EXPENDITURES 363,138 0 27,181 192,142 170,996 47.08%151,021
Legal
Date: 3/30/2017, 12:06 PM Page: 11
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
HR 1540 - Human Resources
HR PERSONNEL COSTS
HR Wages 254,431 0 21,478 107,687 146,744 57.67%113,975
HR Wages - Seasonal/Parttime 20,000 0 0 0 20,000 100.00%0
HR FICA (7.65%)20,994 0 1,543 7,778 13,216 62.95%8,338
HR PERSI 28,802 0 2,431 12,190 16,612 57.67%12,074
HR Workers' Comp 741 0 140 140 601 81.13%189
HR Employee Insurance 136,000 0 10,436 52,363 83,637 61.49%51,850
HR Total PERSONNEL COSTS 460,968 0 36,028 180,158 280,810 60.92%186,427
HR
HR OPERATING COSTS
HR Office Expense 4,500 0 142 2,417 2,083 46.29%1,626
HR Copier Expense 5,526 0 0 1,808 3,718 67.28%2,422
HR Employee Coffee & Misc 300 0 0 (3)303 101.03%207
HR Software Maintenance 19,200 0 0 13,457 5,743 29.90%10,483
HR Electronics Expense (under $5000)500 0 10 76 424 84.87%0
HR Software Acquisition & Licenses (under $25,000)0 0 0 0 0 0.00%3,955
HR Furniture & Furnishings 500 0 0 0 500 100.00%101
HR Professional Services 38,500 (6,000)0 2,000 30,500 93.84%10,176
HR Background/Employment Testing 11,500 0 465 3,064 8,436 73.36%1,871
HR Postage & Mailings 400 0 38 117 283 70.76%92
HR Pagers/Radios/Communications 240 0 0 0 240 100.00%18
HR Cellphone Expense 2,400 0 110 550 1,850 77.08%635
HR Business Meals 100 0 0 50 49 49.50%0
HR Mileage & Parking Reimbursement 100 0 0 12 88 87.99%12
HR Employee Seminars/Training 7,600 0 0 1,018 6,582 86.60%1,224
HR City Training Classes 34,000 6,000 2,000 6,070 33,929 84.82%10,071
HR Wellness Program 17,000 0 807 3,445 13,555 79.73%3,384
HR Advertising/Promotional/Outreach 14,000 0 3,900 13,098 902 6.44%7,898
HR Printing/Binding/Engraving 500 0 0 713 (213)(42.67)%115
HR Dues,Licenses,Publications 8,442 0 2,200 3,096 5,346 63.32%2,962
HR Holiday Expense 75 0 0 0 75 100.00%0
HR Suspense (no receipts)0 0 (261)0 0 0.00%0
HR Employee Education Reimbursement 12,000 0 0 1,000 11,000 91.66%4,431
HR Employee Longevity awards 5,500 0 0 36 5,464 99.34%86
HR Total OPERATING COSTS 182,883 0 9,412 52,024 130,858 71.55%61,769
Date: 3/30/2017, 12:06 PM Page: 12
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
HR
HR DEPT EXPENDITURES 643,851 0 45,439 232,182 411,669 63.93%248,195
HR
HR Transfers
HR Personnel transfer interfund (197,984)0 (18,014)(90,079)(107,905)54.50%(93,213)
HR
HR Operating transfer interfund (91,442)0 (4,706)(25,887)(65,555)71.69%(30,884)
HR Total Transfers (289,426)0 (22,720)(115,966)(173,460)59.93%(124,098)
HR
HR TOTAL EXPENDITURES 354,425 0 22,720 116,216 238,209 67.20%124,098
HR
Date: 3/30/2017, 12:06 PM Page: 13
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Oth Gov 1840 - Other Govt/St Lighting
Oth Gov REVENUES
Oth Gov General Property Tax Revenue 28,280,322 0 190,576 16,679,536 11,600,786 41.02%15,229,360
Oth Gov Gas Franchise Revenue 600,000 0 642,884 642,884 (42,884)(7.14)%0
Oth Gov Cable TV Franchise Revenue 225,000 0 57,994 57,994 167,006 74.22%58,330
Oth Gov Electricity Franchise Revenue 500,000 0 0 129,361 370,639 74.12%125,933
Oth Gov Grant Revenues 356,324 370,027 0 40,000 686,351 94.49%50,234
Oth Gov Reimbursement Revenues 0 0 0 127 (127)0.00%0
Oth Gov State Revenue Sharing Revenue 4,500,000 0 0 1,428,887 3,071,113 68.24%1,285,489
Oth Gov State Liquor Apportionment Revenue 608,980 0 0 170,400 438,580 72.01%132,577
Oth Gov Restitution 0 0 43 216 (216)0.00%0
Oth Gov Meridian Downtown Development 0 0 0 0 0 0.00%5,000
Oth Gov Recycled Revenue 0 0 0 3,374 (3,374)0.00%0
Oth Gov Donations (plus project code)0 0 0 0 0 0.00%59,874
Oth Gov MAC Arts Commission Revenues 10,000 0 300 755 9,245 92.44%19,397
Oth Gov Interest Earnings 177,000 0 31,625 122,408 54,592 30.84%94,241
Oth Gov Total REVENUES 35,257,626 370,027 923,423 19,275,943 16,351,710 45.90%17,060,435
Oth Gov
Oth Gov PERSONNEL COSTS
Oth Gov Wages 142,148 0 11,836 58,844 83,304 58.60%51,814
Oth Gov Wages - Seasonal/Parttime 6,000 0 384 1,808 4,192 69.86%1,856
Oth Gov FICA (7.65%)11,334 0 907 4,492 6,842 60.36%3,961
Oth Gov PERSI 16,091 0 1,340 6,661 9,430 58.60%5,865
Oth Gov Workers' Comp 3,009 0 472 472 2,537 84.31%450
Oth Gov Employee Insurance 28,400 0 2,347 11,738 16,662 58.66%11,463
Oth Gov Total PERSONNEL COSTS 206,982 0 17,286 84,015 122,967 59.41%75,410
Oth Gov
Oth Gov OPERATING COSTS
Oth Gov Office Expense 1,500 0 95 571 929 61.91%679
Oth Gov Copier Expense 7,226 (10)0 1,387 5,829 80.78%0
Oth Gov Employee Coffee & Misc 180 0 0 124 56 31.21%46
Oth Gov Safety Expense 0 0 0 640 (640)0.00%0
Oth Gov Fuels - Gas 0 0 0 0 0 0.00%18
Oth Gov Community Events Expenses 20,000 (12,961)0 7,039 0 0.00%0
Oth Gov Building Maintenance 2,500 0 1,507 3,972 (1,472)(58.87)%798
Oth Gov Parking/Asphalt Maintenance 2,500 0 0 0 2,500 100.00%0
Oth Gov Street Light/Signs Repairs/Maintenance 30,001 0 0 8,306 21,695 72.31%11,521
Date: 3/30/2017, 12:06 PM Page: 14
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Oth Gov Grounds Maintenance 300 0 0 0 300 100.00%0
Oth Gov Software Maintenance 330 0 0 344 (14)(4.35)%313
Oth Gov Alarm Service/Sprinkler System 1,200 0 30 180 1,020 84.97%0
Oth Gov Historical Preservation 16,025 0 0 6,567 9,458 59.02%39
Oth Gov Misc Contributions 20,000 0 0 0 20,000 100.00%0
Oth Gov Transportation Services 160,194 0 0 160,194 0 0.00%117,243
Oth Gov Senior Transportation 30,000 0 0 (4,896)34,896 116.32%4,533
Oth Gov Allumbaugh House 57,460 0 0 28,730 28,730 49.99%28,730
Oth Gov Equipment & Supplies 179,000 202,000 0 4,059 376,942 98.93%26,905
Oth Gov Electronics Expense (under $5000)250 0 0 0 250 100.00%0
Oth Gov Professional Services 112,730 0 0 0 112,730 100.00%10,957
Oth Gov Arts Commission Expenses 26,501 (1,747)2,101 4,649 20,105 81.21%2,320
Oth Gov Contracted Services 0 0 61,363 71,510 (71,510)0.00%0
Oth Gov Telephone/Internet 0 0 0 246 (246)0.00%307
Oth Gov Postage & Mailings 3,975 0 171 794 3,181 80.03%1,085
Oth Gov Cellphone Expense 600 0 0 237 363 60.48%467
Oth Gov Business Meals 100 0 0 0 100 100.00%0
Oth Gov Employee Seminars/Training 1,025 0 0 0 1,025 100.00%0
Oth Gov Travel - Transportation 650 0 0 0 650 100.00%0
Oth Gov Travel - Lodging 850 0 0 0 850 100.00%0
Oth Gov Travel - Per Diem 400 0 0 0 400 100.00%0
Oth Gov Advertising/Promotional/Outreach 7,450 0 20 6,479 971 13.02%0
Oth Gov Printing/Binding/Engraving 1,850 0 0 0 1,850 100.00%422
Oth Gov Electricity - Idaho Power 320,000 0 26,202 104,615 215,385 67.30%100,862
Oth Gov Dues,Licenses,Publications 72,567 0 75 50,657 21,910 30.19%50,525
Oth Gov Irrigation Taxes 300 0 0 163 137 45.53%327
Oth Gov ADA Compliance 10,000 0 0 0 10,000 100.00%162
Oth Gov Holiday Expense 45 0 0 44 1 3.15%33
Oth Gov Miscellaneous Expense 4,130 20 (198)(2)4,152 100.05%0
Oth Gov Volunteer Appreciation expense 2,500 0 0 37 2,462 98.50%1,082
Oth Gov Grant Expenditures 356,324 220,027 9,374 49,374 526,977 91.43%50,234
Oth Gov Total OPERATING COSTS 1,450,662 407,329 100,740 506,019 1,351,972 72.77%409,608
Oth Gov
Oth Gov Capital Outlay
Oth Gov Capital - Signs/Art 186,694 (60,529)0 1,500 124,665 98.81%5,000
Oth Gov Total Capital Outlay 186,694 (60,529)0 1,500 124,665 98.81%5,000
Date: 3/30/2017, 12:06 PM Page: 15
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Oth Gov
Oth Gov DEPT EXPENDITURES 1,844,338 346,800 118,026 591,535 1,599,604 73.00%490,017
Oth Gov
Oth Gov Transfers
Oth Gov Personnel transfer interfund (103,491)0 (8,643)(41,236)(62,255)60.15%(37,705)
Oth Gov Operating transfer interfund 0 (37,500)0 0 (37,500)100.00%0
Oth Gov Total Transfers (103,491)(37,500)(8,643)(41,236)(99,755)70.75%(37,705)
Oth Gov
Oth Gov Interfund Cash Transfers
Oth Gov Operating Transfer In 0 0 0 0 0 0.00%(3,043,921)
Oth Gov Transfer of Equity (37,500)37,500 0 0 0 0.00%353,986
Oth Gov Total Interfund Cash Transfers (37,500)37,500 0 0 0 0.00%(2,689,935)
Oth Gov
Oth Gov TOTAL EXPENDITURES 1,703,347 346,800 109,383 550,299 1,499,849 73.15%(2,237,623)
Oth Gov
Date: 3/30/2017, 12:06 PM Page: 16
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
City Hall 1850 - City Hall
City Hall REVENUES
City Hall Reimbursement Revenues 0 0 244 277 (277)0.00%0
City Hall Rental Income 20,000 0 1,681 8,345 11,655 58.27%8,305
City Hall Miscellaneous Revenues 0 0 0 0 0 0.00%293
City Hall Total REVENUES 20,000 0 1,925 8,622 11,378 56.89%8,598
City Hall
City Hall PERSONNEL COSTS
City Hall Wages 103,436 0 8,355 43,300 60,136 58.13%42,203
City Hall Overtime Wages 452 0 0 512 (60)(13.36)%982
City Hall FICA (7.65%)7,947 0 604 3,188 4,759 59.88%3,148
City Hall PERSI 11,760 0 946 4,960 6,800 57.82%4,889
City Hall Workers' Comp 3,771 0 597 597 3,174 84.15%584
City Hall Employee Insurance 28,400 0 1,986 9,885 18,515 65.19%9,582
City Hall Total PERSONNEL COSTS 155,766 0 12,488 62,443 93,324 59.91%61,386
City Hall
City Hall OPERATING COSTS
City Hall Office Expense 1,200 0 13 13 1,187 98.89%424
City Hall Employee Coffee & Misc 120 0 0 10 110 91.66%0
City Hall Janitorial 127,150 9,000 8,982 45,857 90,293 66.31%38,336
City Hall Safety Expense 300 0 0 28 272 90.54%0
City Hall Shop Supplies 2,500 0 323 442 2,058 82.33%542
City Hall Fuels - Gas 1,000 0 111 259 741 74.14%133
City Hall Clothing Expense 200 0 23 23 177 88.67%0
City Hall Medical Supplies 0 0 50 159 (159)0.00%0
City Hall Building Maintenance 109,071 53,143 9,302 31,458 130,756 80.60%50,213
City Hall Parking/Asphalt Maintenance 6,430 0 0 5,970 460 7.15%2,448
City Hall Vehicle Repair 2,000 0 0 0 2,000 100.00%0
City Hall Vehicle Maintenance 2,000 0 0 103 1,897 94.83%23
City Hall Equipment Maintenance & Repair 200 0 22 67 133 66.68%182
City Hall Alarm Service/Sprinkler System 17,177 0 225 1,644 15,533 90.43%0
City Hall Equipment & Supplies 4,000 0 567 1,477 2,523 63.08%391
City Hall Electronics Expense (under $5000)1,500 0 11 11 1,489 99.26%122
City Hall Software Acquisition & Licenses (under $25,000)0 0 0 0 0 0.00%370
City Hall Computers & Printers (IT use only)1,550 0 0 0 1,550 100.00%974
City Hall Telephone/Internet 350 0 37 675 (325)(92.84)%819
Date: 3/30/2017, 12:06 PM Page: 17
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
City Hall Postage & Mailings 3,492 0 0 798 2,694 77.14%897
City Hall Pagers/Radios/Communications 480 0 0 60 420 87.49%0
City Hall Cellphone Expense 1,200 0 25 409 791 65.95%408
City Hall Employee Seminars/Training 3,000 0 0 0 3,000 100.00%275
City Hall Travel - Transportation 500 0 0 0 500 100.00%0
City Hall Travel - Lodging 250 0 0 0 250 100.00%0
City Hall Travel - Per Diem 200 0 0 0 200 100.00%0
City Hall Legal Notices 0 0 73 73 (73)0.00%0
City Hall Printing/Binding/Engraving 2,000 0 0 0 2,000 100.00%739
City Hall Insurance Premium/Claims 21,646 0 0 9,523 12,123 56.00%9,386
City Hall Electricity - Idaho Power 95,000 0 7,140 34,868 60,132 63.29%34,296
City Hall Intermountain Gas 15,000 0 2,626 7,315 7,685 51.23%6,964
City Hall Equipment Rental & Lease 0 0 0 0 0 0.00%365
City Hall Bldg & Structures Rental & Lease 20,312 0 1,693 8,414 11,898 58.57%9,812
City Hall Dues,Licenses,Publications 1,378 0 349 349 1,029 74.67%643
City Hall Irrigation Taxes 200 0 0 346 (146)(73.11)%139
City Hall Holiday Expense 30 0 0 30 0 0.00%30
City Hall Penalties/Settlements/Forfeitures 0 0 0 0 0 0.00%8
City Hall Total OPERATING COSTS 441,436 62,143 31,570 150,380 353,199 70.14%158,940
City Hall
City Hall Capital Outlay
City Hall Improvement - pavement sidewalks 27,208 0 0 0 27,208 100.00%0
City Hall Capital - Vehicles 0 0 0 0 0 0.00%20,644
City Hall CIP - Municipal Center 513,483 (69,387)0 6,483 437,613 98.54%24,924
City Hall Total Capital Outlay 540,691 (69,387)0 6,483 464,821 98.62%45,568
City Hall
City Hall DEPT EXPENDITURES 1,137,893 (7,244)44,059 219,306 911,344 80.60%265,894
City Hall
City Hall Transfers
City Hall Personnel transfer interfund (89,441)0 (7,171)(35,854)(53,587)59.91%(35,248)
City Hall Operating transfer interfund (241,043)0 (18,121)(89,294)(151,749)62.95%(96,710)
City Hall Total Transfers (330,484)0 (25,292)(125,148)(205,336)62.13%(131,958)
City Hall
City Hall TOTAL EXPENDITURES 807,409 (7,244)18,766 94,158 706,008 88.23%133,936
Date: 3/30/2017, 12:06 PM Page: 18
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
CommDev1910 - Community Development Depts
CommDevREVENUES
CommDev Bldg Permits - Residential Revenue 1,300,000 0 193,455 727,396 572,604 44.04%630,283
CommDev Plumbing Permit Revenues 325,000 0 46,827 184,648 140,352 43.18%170,119
CommDev Mechanical Permit Revenues 450,000 0 37,940 203,261 246,739 54.83%229,494
CommDev Electrical Permit Revenues 250,000 0 22,636 131,227 118,773 47.50%154,070
CommDev Fire Inspection & Permit Fees 300,000 0 28,565 138,436 161,564 53.85%143,917
CommDev Bldg Permits - Multifamily Revenue 40,000 0 58,434 165,214 (125,214)(313.03)%56,248
CommDev Bldg Permits - Commercial Revenue 850,000 0 37,761 395,743 454,257 53.44%516,535
CommDev Flood Plain Permit Revenue 0 0 50 175 (175)0.00%200
CommDev Filing Fees - Revenues 200,000 0 41,682 124,133 75,867 37.93%168,280
CommDev Grant Revenues 0 0 0 7,375 (7,375)0.00%7,066
CommDev Reimbursement Revenues 0 0 0 2,395 (2,395)0.00%20
CommDev Miscellaneous Revenues 0 0 0 180 (180)0.00%140
CommDev Total REVENUES 3,715,000 0 467,350 2,080,182 1,634,818 44.01%2,076,373
CommDev
CommDevPERSONNEL COSTS
CommDev Wages 981,080 0 75,890 384,544 596,536 60.80%371,100
CommDev Wages - Seasonal/Parttime 0 0 1,488 9,678 (9,678)0.00%8,858
CommDev Overtime Wages 332 0 0 0 332 100.00%0
CommDev FICA (7.65%)74,874 0 5,701 29,058 45,817 61.19%28,126
CommDev PERSI 110,793 0 8,759 44,542 66,251 59.79%43,011
CommDev Workers' Comp 4,391 0 664 664 3,727 84.86%627
CommDev Employee Insurance 213,000 0 14,105 73,062 139,938 65.69%73,467
CommDev Total PERSONNEL COSTS 1,384,470 0 106,607 541,549 842,921 60.88%525,190
CommDev
CommDevOPERATING COSTS
CommDev Office Expense 3,500 0 385 697 2,803 80.08%1,249
CommDev Copier Expense 7,096 0 0 2,338 4,758 67.05%2,916
CommDev Employee Coffee & Misc 1,560 0 0 27 1,533 98.25%108
CommDev Fuels - Gas 500 0 0 46 454 90.77%120
CommDev Building Maintenance 1,800 (1,800)0 0 0 0.00%0
CommDev Vehicle Repair 500 0 0 0 500 100.00%0
CommDev Vehicle Maintenance 500 0 0 0 500 100.00%0
CommDev Software Maintenance 20,210 0 0 16,608 3,602 17.82%19,269
CommDev Electronics Expense (under $5000)2,000 0 34 56 1,944 97.21%527
Date: 3/30/2017, 12:06 PM Page: 19
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
CommDev Software Acquisition & Licenses (under $25,000)700 0 0 695 5 0.70%1,445
CommDev Furniture & Furnishings 500 0 0 624 (124)(24.79)%0
CommDev Computers & Printers (IT use only)6,650 0 0 0 6,650 100.00%29,804
CommDev Professional Services 139,000 0 1,688 5,400 133,600 96.11%13,458
CommDev Contracted Labor 43,500 0 0 1,268 42,232 97.08%2,266
CommDev Building Inspections 650,475 0 64,233 296,162 354,313 54.46%264,263
CommDev Mechanical Inspections 292,500 0 22,764 121,956 170,544 58.30%149,171
CommDev Electrical Inspections 162,500 0 27,261 103,397 59,103 36.37%100,484
CommDev Plumbing Inspections 195,000 0 28,096 112,557 82,443 42.27%102,072
CommDev Fire Inspections 413,910 0 20,941 115,176 298,734 72.17%105,059
CommDev Postage & Mailings 750 0 23 146 604 80.59%138
CommDev Pagers/Radios/Communications 7,680 0 0 1,802 5,878 76.54%2,632
CommDev Cellphone Expense 3,600 0 184 1,119 2,481 68.91%1,136
CommDev Business Meals 1,100 0 30 1,047 53 4.82%243
CommDev Mileage & Parking Reimbursement 100 0 0 28 72 72.48%13
CommDev Employee Seminars/Training 11,825 0 0 610 11,215 94.84%1,144
CommDev Travel - Transportation 7,035 0 0 776 6,259 88.96%0
CommDev Travel - Lodging 8,300 0 0 2,161 6,139 73.95%0
CommDev Travel - Per Diem 3,150 0 0 555 2,595 82.38%0
CommDev Advertising/Promotional/Outreach 14,000 0 0 3,000 11,000 78.57%0
CommDev Legal Notices 10,400 0 170 3,259 7,141 68.66%6,133
CommDev Printing/Binding/Engraving 6,000 0 86 1,829 4,171 69.50%1,565
CommDev Dues,Licenses,Publications 42,858 0 9,725 17,862 24,996 58.32%36,501
CommDev Commission Expense 200 0 0 0 200 100.00%0
CommDev Holiday Expense 450 0 0 400 50 11.06%326
CommDev Meridian Development 75,000 0 0 0 75,000 100.00%0
CommDev Bank & Merchant Charges 0 0 0 (10)10 0.00%0
CommDev Grant Expenditures 0 0 0 466 (466)0.00%204
CommDev Total OPERATING COSTS 2,134,850 (1,800)175,619 812,058 1,320,992 61.93%842,244
CommDev
CommDevCapital Outlay
CommDev Capital - Software 31,602 0 0 0 31,602 100.00%0
CommDev Total Capital Outlay 31,602 0 0 0 31,602 100.00%0
CommDev
CommDevDEPT EXPENDITURES 3,550,922 (1,800)282,226 1,353,606 2,195,515 61.86%1,367,434
CommDev
Date: 3/30/2017, 12:06 PM Page: 20
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
CommDevTransfers
CommDev Personnel transfer interfund (57,254)0 (4,706)(23,408)(33,846)59.11%(23,404)
CommDev Personnel Transfer of Expense 48,809 0 3,809 19,801 29,008 59.43%17,949
CommDev Operating Transfer of Expense 54,237 0 4,077 20,092 34,145 62.95%21,761
CommDev Total Transfers 45,792 0 3,180 16,485 29,307 64.00%16,306
CommDev
CommDevInterfund Cash Transfers
CommDev Transfer of Equity 0 0 0 0 0 0.00%3,043,921
CommDev Total Interfund Cash Transfers 0 0 0 0 0 0.00%3,043,921
CommDev
CommDevTOTAL EXPENDITURES 3,596,714 (1,800)285,407 1,370,092 2,224,822 61.88%4,427,661
CommDev
Date: 3/30/2017, 12:06 PM Page: 21
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Police 2110 - Police Department
Police REVENUES
Police Dog License Revenues 45,000 0 5,402 32,343 12,657 28.12%30,560
Police False Alarm Fees 2,000 0 2,485 12,740 (10,740)(536.98)%1,675
Police Grant Revenues 100,000 131,555 36,996 36,996 194,559 84.02%55,517
Police Reimbursement Revenues 0 0 18,477 45,796 (45,796)0.00%51,395
Police Court Revenue 400,000 0 27,298 103,795 296,204 74.05%134,989
Police Restitution 0 0 128 765 (765)0.00%59
Police Federal Drug Seizure Revenue 0 0 0 0 0 0.00%15,527
Police State Drug Seizure Revenue 0 0 427 3,452 (3,452)0.00%8,510
Police School Resource Revenue 297,500 0 0 175,985 121,515 40.84%140,756
Police Recycled Revenue 0 0 0 0 0 0.00%669
Police Rental Income 3,000 0 25 2,600 400 13.33%2,650
Police Impact Rev - Multifamily 0 0 11,400 30,130 (30,130)0.00%11,943
Police Impact Rev - Commercial 20,000 0 962 24,411 (4,411)(22.05)%17,961
Police Impact Rev - Residential 176,436 0 17,644 66,206 110,230 62.47%58,682
Police Donations (plus project code)0 4,181 0 4,181 0 0.00%0
Police Miscellaneous Revenues 0 0 809 845 (845)0.00%1,713
Police Fines, Forfeit Revenues 5,000 0 565 2,420 2,580 51.60%3,395
Police Sale of Assets - Gain(Loss)0 0 11,442 11,442 (11,442)0.00%33,838
Police Total REVENUES 1,048,936 135,736 134,059 554,106 630,566 53.23%569,838
Police
Police PERSONNEL COSTS
Police Wages 8,863,618 0 685,891 3,435,170 5,428,449 61.24%3,326,401
Police K-9 Wages 35,002 0 2,316 13,634 21,368 61.04%14,190
Police Wages - Seasonal/Parttime 18,103 0 1,640 6,870 11,233 62.04%7,286
Police Overtime Wages 511,350 5,975 56,521 254,629 262,696 50.77%216,792
Police Uniform Allowance 123,900 0 0 103,450 20,450 16.50%105,000
Police FICA (7.65%)730,725 457 56,311 281,827 449,355 61.45%270,851
Police PERSI 1,092,465 676 86,093 428,622 664,519 60.78%410,441
Police Workers' Comp 325,673 140 47,084 47,084 278,729 85.54%42,611
Police Employee Insurance 1,860,201 0 128,170 653,887 1,206,314 64.84%649,177
Police Total PERSONNEL COSTS 13,561,037 7,248 1,064,024 5,225,172 8,343,113 61.49%5,042,749
Police
Police OPERATING COSTS
Police Office Expense 10,421 21,809 3,356 15,343 16,887 52.39%12,676
Police Copier Expense 18,352 0 995 7,267 11,085 60.40%5,141
Date: 3/30/2017, 12:06 PM Page: 22
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Police Employee Coffee & Misc 8,590 0 406 4,104 4,486 52.22%3,079
Police Janitorial 80,295 0 4,523 22,613 57,682 71.83%23,295
Police Safety Expense 3,500 200 96 371 3,329 89.98%142
Police Shop Supplies 4,000 0 0 788 3,212 80.29%2,701
Police Fuels - Gas 266,000 4,000 11,998 46,499 223,501 82.77%47,721
Police Clothing Expense 59,600 4,000 7,415 34,643 28,957 45.53%14,904
Police Medical Supplies 2,250 0 789 2,382 (132)(5.86)%1,249
Police Data Access Expense 1,800 0 0 0 1,800 100.00%750
Police Investigation Expenses 11,000 0 0 2,297 8,703 79.11%1,747
Police K-9 Expenses 6,000 0 652 3,411 2,589 43.14%2,602
Police Community Events Expenses 9,900 5,122 0 4,880 10,142 67.51%508
Police Building Maintenance 86,749 0 5,553 26,613 60,136 69.32%21,705
Police Parking/Asphalt Maintenance 6,000 0 0 0 6,000 100.00%0
Police Vehicle Repair 61,250 1,000 4,399 18,938 43,312 69.57%14,896
Police Vehicle Maintenance 88,950 1,050 4,136 22,629 67,371 74.85%19,374
Police Equipment Maintenance & Repair 500 0 0 110 390 78.00%201
Police Software Maintenance 158,590 0 486 109,951 48,639 30.66%101,527
Police Alarm Service/Sprinkler System 3,000 0 112 790 2,210 73.67%1,040
Police Misc Contributions 0 2,500 0 0 2,500 100.00%0
Police Equipment & Supplies 56,340 1,860 2,458 32,825 25,375 43.59%55,191
Police Ammunition & Firearms 81,990 5,200 29,247 69,093 18,097 20.75%63,156
Police SWAT Equipment 6,000 0 0 2,713 3,287 54.78%1,483
Police Electronics Expense (under $5000)42,137 0 389 8,791 33,346 79.13%9,300
Police Software Acquisition & Licenses (under $25,000)5,500 0 1,424 4,044 1,456 26.47%2,418
Police Furniture & Furnishings 9,000 2,000 0 6,940 4,060 36.90%2,868
Police Computers & Printers (IT use only)106,420 0 0 641 105,780 99.39%23,034
Police Professional Services 23,502 25,200 1,375 17,207 31,495 64.66%10,421
Police Contracted Labor 0 0 1,100 4,891 (4,891)0.00%0
Police Legal Services - Prosecution 362,292 0 32,493 145,512 216,780 59.83%141,274
Police Background/Employment Testing 8,800 0 1,060 9,580 (779)(8.85)%2,446
Police Contracted Services 370,132 0 30,844 154,222 215,910 58.33%176,066
Police Telephone/Internet 14,702 0 590 3,416 11,286 76.76%3,925
Police Postage & Mailings 1,600 6,120 721 3,234 4,486 58.10%4,456
Police Pagers/Radios/Communications 26,398 0 361 12,674 13,724 51.98%8,831
Police ILETS Network 20,000 0 0 6,250 13,750 68.75%6,250
Police Cellphone Expense 75,000 0 75 19,770 55,230 73.64%24,221
Date: 3/30/2017, 12:06 PM Page: 23
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Police Business Meals 2,800 100 0 954 1,946 67.10%664
Police Mileage & Parking Reimbursement 1,950 0 71 280 1,670 85.64%564
Police Employee Seminars/Training 54,450 20,518 569 17,487 57,482 76.67%20,508
Police Travel - Transportation 11,800 0 0 6,214 5,586 47.34%8,776
Police Travel - Lodging 17,700 0 0 10,396 7,304 41.26%14,494
Police Travel - Per Diem 11,800 0 0 5,803 5,997 50.82%6,899
Police Advertising/Promotional/Outreach 0 63,947 2,218 30,251 33,696 52.69%8,121
Police Legal Notices 0 0 0 0 0 0.00%79
Police Printing/Binding/Engraving 7,500 10,233 2,060 6,351 11,382 64.18%3,427
Police Insurance Premium/Claims 123,216 0 0 56,653 66,563 54.02%60,219
Police Electricity - Idaho Power 59,102 0 3,486 16,332 42,770 72.36%15,602
Police Intermountain Gas 21,333 0 2,850 6,835 14,498 67.96%6,742
Police Sanitary Services 300 0 0 144 156 51.90%0
Police Equipment Rental & Lease 625 0 0 304 321 51.42%0
Police Dues,Licenses,Publications 13,455 325 559 3,184 10,596 76.89%3,807
Police Irrigation Taxes 1,700 0 0 2,608 (908)(53.40)%2,549
Police Holiday Expense 1,995 0 0 0 1,995 100.00%309
Police Property Abatement 5,000 0 0 235 4,765 95.30%2,820
Police Moving Expenses 0 0 0 250 (250)0.00%0
Police Bank & Merchant Charges 0 0 0 0 0 0.00%0
Police Drug Seizure Enforcemnt Exp 18,000 0 64 7,528 10,472 58.17%3,592
Police Total OPERATING COSTS 2,449,287 175,184 158,930 997,238 1,627,233 62.00%969,772
Police
Police Capital Outlay
Police Building Improvements 44,200 (7,775)0 1,620 34,805 95.55%0
Police Capital - Vehicles 879,300 (7,260)229,325 685,954 186,086 21.33%233,083
Police Capital - Equipment 10,500 0 0 10,375 125 1.19%0
Police Capital - K-9 & Equipment 16,000 0 0 0 16,000 100.00%7,500
Police Public Safety Training Ctr 101,113 (20,825)0 0 80,287 100.00%21,368
Police Total Capital Outlay 1,051,113 (35,860)229,325 697,949 317,304 31.25%261,950
Police
Police DEPT EXPENDITURES 17,061,437 146,572 1,452,279 6,920,359 10,287,650 59.78%6,274,472
Police
Police TOTAL EXPENDITURES 17,061,437 146,572 1,452,279 6,920,359 10,287,650 59.78%6,274,472
Police
Date: 3/30/2017, 12:06 PM Page: 24
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Fire 2210 - Fire Department
Fire REVENUES
Fire Fire Inspection & Permit Fees 0 0 1,194 3,341 (3,341)0.00%6,081
Fire Reimbursement Revenues 0 0 0 1,947 (1,947)0.00%9,213
Fire Restitution 0 0 0 0 0 0.00%12
Fire Rural Fire & Misc Revenue 1,160,110 0 95,787 374,971 785,139 67.67%441,639
Fire Impact Rev - Multifamily 0 0 46,290 122,338 (122,338)0.00%48,494
Fire Impact Rev - Commercial 60,000 0 3,986 101,130 (41,130)(68.54)%74,419
Fire Impact Rev - Residential 500,000 0 71,639 268,922 231,078 46.21%238,236
Fire Donations (plus project code)0 0 0 8,260 (8,260)0.00%8,297
Fire Miscellaneous Revenues 0 0 0 761 (761)0.00%5
Fire Sale of Assets - Gain(Loss)0 0 0 29,997 (29,997)0.00%11,997
Fire Total REVENUES 1,720,110 0 218,897 911,666 808,444 47.00%838,392
Fire
Fire PERSONNEL COSTS
Fire Wages 5,945,558 (55,428)478,985 2,387,510 3,502,619 59.46%2,252,412
Fire Wages - Seasonal/Parttime 15,800 0 1,423 6,830 8,970 56.77%0
Fire Overtime Wages 339,804 55,428 36,540 260,170 135,062 34.17%184,735
Fire FICA (7.65%)482,038 0 37,659 194,969 287,069 59.55%179,175
Fire PERSI 731,661 0 59,779 308,089 423,572 57.89%282,409
Fire Workers' Comp 272,381 0 42,677 41,359 231,022 84.81%39,223
Fire Employee Insurance 1,079,200 0 85,388 440,134 639,066 59.21%412,249
Fire Total PERSONNEL COSTS 8,866,442 0 742,451 3,639,061 5,227,381 58.96%3,350,203
Fire
Fire OPERATING COSTS
Fire Office Expense 7,950 0 271 2,006 5,944 74.76%2,706
Fire Copier Expense 7,351 0 634 2,571 4,780 65.02%2,697
Fire Employee Coffee & Misc 4,920 0 651 1,813 3,107 63.15%1,431
Fire Janitorial 12,030 0 1,129 4,546 7,483 62.20%4,808
Fire Safety Expense 200 0 0 0 200 100.00%113
Fire Shop Supplies 5,200 0 248 1,310 3,890 74.81%2,682
Fire Dispatch Service 96,000 0 0 43,335 52,665 54.85%41,279
Fire Fuels - Gas 95,650 0 4,993 19,642 76,008 79.46%18,419
Fire Fuels - Diesel/Propane 2,250 0 0 283 1,967 87.40%0
Fire Clothing Expense 63,500 0 3,793 44,389 19,111 30.09%6,771
Fire SCBA/Bottles/Co Tester 20,600 0 0 1,661 18,939 91.93%1,166
Date: 3/30/2017, 12:06 PM Page: 25
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Fire Medical Supplies 15,000 0 24 8,163 6,837 45.58%7,224
Fire JPA Medical Svc & Supplies 31,250 0 0 0 31,250 100.00%0
Fire Community Events Expenses 1,500 0 64 540 960 64.00%0
Fire Building Maintenance 88,786 0 5,974 36,863 51,923 58.48%30,107
Fire Parking/Asphalt Maintenance 44,020 (29,520)0 0 14,500 100.00%0
Fire Vehicle Repair 58,300 0 1,209 31,090 27,210 46.67%36,158
Fire Vehicle Maintenance 67,980 0 1,001 30,779 37,201 54.72%34,076
Fire Equipment Maintenance & Repair 28,175 0 322 4,884 23,291 82.66%1,268
Fire Grounds Maintenance 625 0 0 0 625 100.00%0
Fire Software Maintenance 52,680 0 40 20,325 32,355 61.41%14,616
Fire Alarm Service/Sprinkler System 7,882 0 902 2,190 5,692 72.21%265
Fire Flag/Banner Expense 1,050 0 0 0 1,050 100.00%138
Fire Equipment & Supplies 93,350 0 1,131 15,635 77,715 83.25%30,638
Fire Turnout Equipment 93,549 0 958 22,576 70,973 75.86%10,078
Fire Electronics Expense (under $5000)12,150 0 164 1,056 11,094 91.30%4,253
Fire Software Acquisition & Licenses (under $25,000)0 0 299 299 (299)0.00%0
Fire Furniture & Furnishings 11,890 0 16 9,052 2,837 23.86%12,012
Fire Computers & Printers (IT use only)17,000 0 223 223 16,777 98.68%3,894
Fire Professional Services 10,000 0 0 0 10,000 100.00%12,820
Fire Contracted Labor 0 0 0 0 0 0.00%2,217
Fire Preventative Health Exp 35,110 0 6,379 15,439 19,671 56.02%6,857
Fire Background/Employment Testing 7,800 0 67 2,289 5,511 70.65%10
Fire Telephone/Internet 7,568 0 0 1,597 5,971 78.90%2,008
Fire Postage & Mailings 1,700 0 10 478 1,222 71.88%679
Fire Pagers/Radios/Communications 33,470 0 0 2,109 31,361 93.69%2,646
Fire Cellphone Expense 9,763 0 50 2,939 6,824 69.90%3,543
Fire Business Meals 1,900 0 29 188 1,712 90.10%318
Fire Mileage & Parking Reimbursement 100 0 0 0 100 100.00%1
Fire Employee Seminars/Training 36,092 0 2,300 17,100 18,992 52.62%9,757
Fire Travel - Transportation 20,264 0 1,141 4,740 15,524 76.60%1,931
Fire Travel - Lodging 28,478 0 3,246 7,254 21,225 74.52%3,747
Fire Travel - Per Diem 17,566 0 1,344 4,191 13,375 76.14%2,901
Fire City Training Classes 6,969 0 567 1,112 5,857 84.04%1,676
Fire Advertising/Promotional/Outreach 7,000 0 0 0 7,000 100.00%299
Fire Legal Notices 0 0 0 74 (74)0.00%0
Fire Printing/Binding/Engraving 3,060 0 0 320 2,740 89.53%1,195
Date: 3/30/2017, 12:06 PM Page: 26
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Fire Insurance Premium/Claims 86,584 0 0 38,092 48,492 56.00%37,345
Fire Electricity - Idaho Power 33,500 0 2,438 10,991 22,509 67.18%10,429
Fire Intermountain Gas 22,700 0 3,787 10,201 12,499 55.06%10,010
Fire Sanitary Services 0 0 0 0 0 0.00%78
Fire Equipment Rental & Lease 400 0 149 149 251 62.77%0
Fire Dues,Licenses,Publications 29,827 0 4,345 8,760 21,067 70.62%11,183
Fire Irrigation Taxes 1,300 0 15 871 430 33.03%922
Fire Holiday Expense 1,200 0 0 1,200 0 0.00%1,125
Fire Bank & Merchant Charges 0 0 0 0 0 0.00%0
Fire Total OPERATING COSTS 1,343,190 (29,520)49,913 435,325 878,344 66.86%390,495
Fire
Fire Capital Outlay
Fire Capital - Vehicles 118,520 0 2,567 94,104 24,416 20.60%0
Fire Capital - Fire Trucks 1,053,829 (1,053,829)0 0 0 0.00%519,536
Fire Capital - Software 40,000 0 0 0 40,000 100.00%0
Fire Capital - Equipment 131,000 0 62 62 130,938 99.95%0
Fire Capital - Communication Equipment 0 0 0 14,197 (14,197)0.00%0
Fire Total Capital Outlay 1,343,349 (1,053,829)2,629 108,363 181,157 62.57%519,536
Fire
Fire DEPT EXPENDITURES 11,552,981 (1,083,349)794,994 4,182,749 6,286,883 60.04%4,260,234
Fire
Fire Transfers
Fire Personnel Transfer of Expense 20,250 0 1,623 8,118 12,132 59.91%7,980
Fire Operating Transfer of Expense 54,573 0 4,103 20,216 34,357 62.95%21,895
Fire Total Transfers 74,823 0 5,726 28,334 46,489 62.13%29,876
Fire
Fire Interfund Cash Transfers
Fire Operating Transfer In 0 0 0 0 0 0.00%(353,986)
Fire Total Interfund Cash Transfers 0 0 0 0 0 0.00%(353,986)
Fire
Fire TOTAL EXPENDITURES 11,627,804 (1,083,349)800,720 4,211,083 6,333,372 60.06%3,936,123
Fire
Date: 3/30/2017, 12:06 PM Page: 27
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Parks 2250 - Parks & Recreation
Parks REVENUES
Parks Grant Revenue - Capital 0 75,395 0 10,745 64,650 85.74%0
Parks Reimbursement Revenues 30,000 0 0 7,757 22,243 74.14%9,385
Parks Restitution 0 0 0 20 (20)0.00%120
Parks Recycled Revenue 0 0 0 0 0 0.00%384
Parks Rental Income 104,000 0 9,474 48,019 55,981 53.82%6,650
Parks Park Reservations Fee Revenue 110,000 0 10,191 14,973 95,027 86.38%29,141
Parks Recreation Class Revenues 200,000 0 12,715 50,073 149,927 74.96%59,739
Parks Community Event Rev/Sponsorship 30,000 0 5,432 17,476 12,524 41.74%14,004
Parks Sports Revenue 216,000 0 29,973 123,239 92,761 42.94%61,433
Parks Impact Rev - Multifamily 0 0 64,472 170,389 (170,389)0.00%67,542
Parks Impact Rev - Residential 1,038,000 0 140,494 527,391 510,609 49.19%466,871
Parks Contract Service Revenues 8,000 0 275 528 7,472 93.39%812
Parks Donations (plus project code)0 0 100 300 (300)0.00%1,684
Parks Cash Donation for Capital Outlay 0 425,000 0 0 425,000 100.00%0
Parks Miscellaneous Revenues 0 0 0 304 (304)0.00%0
Parks Interest Earnings 15,000 0 11,649 44,243 (29,243)(194.95)%28,669
Parks Sale of Assets - Gain(Loss)0 0 0 (2,480)2,480 0.00%11,445
Parks Total REVENUES 1,751,000 500,395 284,774 1,012,978 1,238,417 55.01%757,878
Parks
Parks PERSONNEL COSTS
Parks Wages 1,351,415 (4,452)103,980 512,701 834,262 61.93%432,495
Parks Wages - Seasonal/Parttime 449,656 0 2,320 66,141 383,515 85.29%61,976
Parks Overtime Wages 20,245 0 2,029 23,425 (3,180)(15.70)%7,767
Parks Uniform Allowance 445 (445)0 0 0 0.00%0
Parks FICA (7.65%)130,292 0 7,872 43,931 86,361 66.28%36,694
Parks PERSI 145,060 0 12,000 60,342 84,718 58.40%51,206
Parks Workers' Comp 53,521 0 8,056 8,056 45,465 84.94%6,362
Parks Employee Insurance 569,908 0 29,230 157,282 412,626 72.40%135,508
Parks Unemployment 0 0 0 5,095 (5,095)0.00%1,892
Parks Total PERSONNEL COSTS 2,720,542 (4,897)165,487 876,972 1,838,673 67.71%733,901
Parks
Parks OPERATING COSTS
Parks Office Expense 5,446 0 305 1,981 3,465 63.63%3,197
Parks Copier Expense 11,952 0 524 2,427 9,525 79.69%2,114
Date: 3/30/2017, 12:06 PM Page: 28
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Parks Spraying/Fertilizer 71,766 0 0 0 71,766 100.00%12,196
Parks Employee Coffee & Misc 3,622 60 38 1,034 2,648 71.90%479
Parks Janitorial 47,164 (9,000)2,978 15,453 22,711 59.50%3,688
Parks Restroom Supplies 22,527 0 0 13,679 8,848 39.27%4,409
Parks Safety Expense 2,845 0 812 1,231 1,614 56.72%1,108
Parks Shop Supplies 7,912 0 551 1,886 6,026 76.16%3,588
Parks Fuels - Gas 64,123 0 2,175 12,872 51,251 79.92%9,366
Parks Clothing Expense 6,720 445 3,899 4,332 2,833 39.53%3,880
Parks Medical Supplies 1,435 0 0 0 1,435 100.00%39
Parks Recreation Class Expense 16,600 0 0 24 16,576 99.85%10
Parks Recreation Sports Expenses 125,000 0 14,785 49,536 75,464 60.37%38,655
Parks Community Events Expenses 42,000 0 525 1,771 40,229 95.78%2,420
Parks Building Maintenance 91,791 0 3,646 28,187 63,604 69.29%21,524
Parks Parking/Asphalt Maintenance 34,556 0 0 431 34,125 98.75%0
Parks Vehicle Repair 15,000 0 1,996 4,289 10,711 71.40%5,901
Parks Vehicle Maintenance 15,000 0 202 3,767 11,233 74.88%4,592
Parks Equipment Maintenance & Repair 33,601 0 6,041 18,403 15,198 45.23%10,754
Parks Forestry Expense 44,536 0 9,190 11,087 33,449 75.10%10,219
Parks Downtown Tree Maintenance 75,000 0 0 8,062 66,938 89.25%0
Parks Grounds Maintenance 167,861 12,000 5,518 48,912 130,949 72.80%61,643
Parks Vandalism Cleanup Exp 2,063 0 0 0 2,063 100.00%446
Parks Turf Rehab 15,699 0 0 1,770 13,929 88.72%509
Parks Surface Well Maint 13,826 0 0 0 13,826 100.00%2,009
Parks Software Maintenance 3,753 0 0 689 3,064 81.64%626
Parks Alarm Service/Sprinkler System 1,000 0 636 1,579 (579)(57.93)%0
Parks Misc Contributions 3,000 0 0 2,253 747 24.90%2,631
Parks Transportation Services 9,000 0 9,000 9,000 0 0.00%0
Parks Flag/Banner Expense 9,257 0 1,494 1,494 7,763 83.85%749
Parks Equipment & Supplies 43,783 (7,000)483 19,571 17,212 46.79%15,094
Parks Electronics Expense (under $5000)12,908 0 874 6,663 6,245 48.38%8,013
Parks Software Acquisition & Licenses (under $25,000)12,946 0 0 618 12,328 95.22%0
Parks Furniture & Furnishings 3,082 0 472 927 2,155 69.92%2,064
Parks Computers & Printers (IT use only)5,800 1,950 0 287 7,463 96.29%8,475
Parks Professional Services 58,342 (407)358 15,096 42,839 73.94%28,260
Parks Investment Services 0 0 188 1,131 (1,131)0.00%934
Parks Contracted Labor 297,963 0 7,703 82,052 215,911 72.46%80,447
Parks Background/Employment Testing 2,100 0 0 93 2,008 95.59%37
Date: 3/30/2017, 12:06 PM Page: 29
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Parks Telephone/Internet 8,465 0 271 2,422 6,043 71.38%2,323
Parks Postage & Mailings 1,000 0 7 787 213 21.30%508
Parks Pagers/Radios/Communications 1,278 520 153 498 1,300 72.28%254
Parks Cellphone Expense 19,778 400 223 9,076 11,102 55.02%4,339
Parks Business Meals 300 0 40 40 260 86.66%0
Parks Mileage & Parking Reimbursement 0 0 0 116 (116)0.00%5
Parks Employee Seminars/Training 16,120 206 275 6,330 9,996 61.22%3,488
Parks Travel - Transportation 6,099 258 0 1,626 4,731 74.41%464
Parks Travel - Lodging 9,369 670 0 2,639 7,400 73.70%1,101
Parks Travel - Per Diem 4,536 363 0 1,905 2,994 61.11%589
Parks Advertising/Promotional/Outreach 9,000 0 24 758 8,242 91.57%410
Parks Legal Notices 500 0 0 338 162 32.47%162
Parks Printing/Binding/Engraving 27,150 0 0 4,289 22,861 84.20%5,672
Parks Insurance Premium/Claims 18,316 0 5,210 13,713 4,603 25.13%7,900
Parks Electricity - Idaho Power 151,926 0 13,639 57,717 94,209 62.00%48,424
Parks Intermountain Gas 23,787 0 2,951 7,137 16,650 69.99%4,178
Parks Equipment Rental & Lease 40,613 0 11,839 25,404 15,209 37.44%9,239
Parks Dues,Licenses,Publications 9,681 0 155 5,968 3,713 38.35%5,725
Parks Commission Expense 1,000 0 45 450 550 54.99%216
Parks Irrigation Taxes 41,100 0 6,976 44,519 (3,419)(8.31)%43,195
Parks Holiday Expense 35,480 15 4,792 30,789 4,706 13.25%20,246
Parks Volunteer Appreciation expense 2,500 0 0 106 2,394 95.76%0
Parks Bank & Merchant Charges 27,000 0 1,447 6,559 20,441 75.70%6,816
Parks Suspense (no receipts)0 0 1,909 1,909 (1,909)0.00%0
Parks Total OPERATING COSTS 1,855,977 480 124,350 597,680 1,258,777 67.81%515,329
Parks
Parks Capital Outlay
Parks Cap Outlay - Bldgs & Struct 4,004,900 (3,370,719)0 0 634,181 100.00%0
Parks Building Improvements 105,000 0 0 42,542 62,458 59.48%0
Parks Pathway development 569,577 (26,191)8,673 34,514 508,872 93.64%24,498
Parks Improvements @ Tully Park 21,039 12,961 0 34,000 0 0.00%0
Parks Improvements @ Storey Park 130,861 74,665 1,177 11,922 193,605 94.19%10,409
Parks Streetscape irrigation landscaping 146,748 (1,335)0 69,791 75,622 52.00%3,345
Parks Borup Property construction 71,859 0 0 0 71,859 100.00%3,109
Parks Capital - Vehicles 58,500 0 0 53,137 5,364 9.16%0
Parks Capital - Equipment 92,500 0 59 4,161 88,339 95.50%65,287
Parks Capital - Lawnmower 38,698 (19,698)0 0 19,000 100.00%23,863
Date: 3/30/2017, 12:06 PM Page: 30
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Parks Capital - Communication Equipment 50,000 0 0 0 50,000 100.00%0
Parks Adventure Island Equipment@56acres 14,048 0 0 0 14,048 100.00%183,914
Parks Bear Creek Development 32,000 0 0 0 32,000 100.00%0
Parks Keith Bird Legacy Park construction 637,295 963,498 6,737 45,690 1,555,103 97.14%3,800
Parks Kleiner Memorial Park 36,219 (1,679)0 15,429 19,111 55.32%1,126
Parks 77 acre South Park 735,222 (38,592)0 24,964 671,665 96.41%119
Parks Reta Huskey Park 1,461,010 88,439 18,580 121,633 1,427,817 92.14%0
Parks Hillsdale Park Construction 1,459,924 270,337 0 62,652 1,667,608 96.37%297
Parks Total Capital Outlay 9,665,401 (2,048,314)35,227 520,434 7,096,652 93.17%319,766
Parks
Parks DEPT EXPENDITURES 14,241,919 (2,052,731)325,064 1,995,086 10,194,102 83.63%1,568,996
Parks
Parks Transfers
Parks Personnel Transfer of Expense 13,115 0 1,051 5,258 7,857 59.91%5,169
Parks Operating Transfer of Expense 35,346 0 2,657 13,094 22,252 62.95%14,181
Parks Total Transfers 48,461 0 3,709 18,352 30,109 62.13%19,350
Parks
Parks TOTAL EXPENDITURES 14,290,380 (2,052,731)328,773 2,013,437 10,224,211 83.54%1,588,346
Parks
Date: 3/30/2017, 12:06 PM Page: 31
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
PW 3200 - Public Works
PW REVENUES
PW Review Fees 150,000 0 112,008 212,202 (62,202)(41.46)%163,721
PW QLPE Review Revenue 50,000 0 11,180 25,220 24,780 49.56%16,120
PW Filing Fees - Revenues 50,000 0 6,786 28,540 21,460 42.91%27,394
PW Dept Svc Fees 0 0 200 925 (925)0.00%1,982
PW Reimbursement Revenues 0 0 5,030 5,030 (5,030)0.00%0
PW Donations (plus project code)0 0 0 0 0 0.00%1,700
PW Sale of Assets - Gain(Loss)0 0 0 0 0 0.00%7,193
PW Total REVENUES 250,000 0 135,204 271,918 (21,918)(8.77)%218,111
PW
PW PERSONNEL COSTS
PW Wages 2,480,073 0 165,425 895,480 1,584,593 63.89%818,458
PW Wages - Seasonal/Parttime 0 0 0 9,319 (9,319)0.00%0
PW Overtime Wages 17,143 0 980 3,822 13,321 77.70%703
PW FICA (7.65%)189,832 0 12,246 66,952 122,880 64.73%60,602
PW PERSI 280,701 0 18,837 102,579 178,122 63.45%91,964
PW Workers' Comp 76,839 0 10,734 10,734 66,105 86.03%9,327
PW Employee Insurance 579,375 0 31,104 171,178 408,197 70.45%158,623
PW Unemployment 0 0 0 0 0 0.00%11,760
PW Total PERSONNEL COSTS 3,623,963 0 239,326 1,260,066 2,363,897 65.23%1,151,436
PW
PW OPERATING COSTS
PW Office Expense 13,479 0 84 2,945 10,534 78.14%2,719
PW Copier Expense 8,367 0 1,049 3,095 5,272 63.01%3,670
PW Employee Coffee & Misc 2,460 0 63 507 1,953 79.38%446
PW Safety Expense 4,014 0 127 955 3,059 76.20%1,385
PW Fuels - Gas 10,800 0 537 2,649 8,151 75.47%2,619
PW Clothing Expense 3,950 0 0 613 3,337 84.49%1,085
PW Community Events Expenses 5,000 0 0 0 5,000 100.00%0
PW Vehicle Repair 4,700 0 17 17 4,683 99.64%878
PW Vehicle Maintenance 4,700 0 0 1,918 2,782 59.18%2,857
PW Software Maintenance 44,483 0 0 11,602 32,881 73.91%8,777
PW Equipment & Supplies 5,000 0 6 421 4,579 91.58%0
PW Electronics Expense (under $5000)5,500 0 385 578 4,922 89.48%2,732
PW Software Acquisition & Licenses (under $25,000)0 0 0 164 (164)0.00%0
Date: 3/30/2017, 12:06 PM Page: 32
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
PW Furniture & Furnishings 21,500 0 784 15,922 5,578 25.94%3,924
PW Computers & Printers (IT use only)4,700 0 1,320 1,320 3,380 71.91%9,333
PW Professional Services 513,502 (193,502)4,000 22,038 297,962 93.11%20,580
PW Professional Svc - PW Wastewater 523,392 452,608 14,357 64,225 911,775 93.41%55,710
PW Professional Svc - PW Water 424,088 (99,210)10,651 61,326 263,552 81.12%40,247
PW PROFESSIONAL SVC for QLPE Reviews 50,000 0 3,640 16,640 33,360 66.72%15,340
PW Audit & Accounting Services 0 0 0 0 0 0.00%4,900
PW Contracted Labor 20,000 0 2,833 4,022 15,978 79.89%0
PW Legal Services 15,000 0 0 5,040 9,960 66.40%6,141
PW Contracted Services 1,100 0 0 0 1,100 100.00%0
PW Telephone/Internet 0 0 0 0 0 0.00%433
PW Postage & Mailings 1,850 0 10 58 1,793 96.88%119
PW Pagers/Radios/Communications 1,500 0 0 762 738 49.22%739
PW Cellphone Expense 9,420 0 385 3,639 5,781 61.36%3,536
PW Recruitment Expenses 0 0 0 0 0 0.00%510
PW Business Meals 100 0 0 355 (255)(254.68)%258
PW Mileage & Parking Reimbursement 180 0 0 4 176 97.77%150
PW Employee Seminars/Training 85,922 0 1,460 12,166 73,757 85.84%18,632
PW Travel - Transportation 15,459 0 0 994 14,465 93.56%612
PW Travel - Lodging 11,314 0 0 2,105 9,209 81.39%2,339
PW Travel - Per Diem 8,102 0 0 1,634 6,469 79.83%1,359
PW Advertising/Promotional/Outreach 51,100 0 0 919 50,181 98.20%2,549
PW Legal Notices 270 0 0 0 270 100.00%76
PW Printing/Binding/Engraving 4,520 0 35 186 4,334 95.87%567
PW Insurance Premium/Claims 4,772 0 0 0 4,772 100.00%1,474
PW Dues,Licenses,Publications 94,862 0 1,079 51,189 43,673 46.03%53,133
PW Holiday Expense 615 0 0 615 0 0.00%615
PW Employee Education Reimbursement 0 0 0 1,785 (1,785)0.00%0
PW Total OPERATING COSTS 1,975,723 159,895 42,821 292,407 1,843,211 86.31%270,442
PW
PW Capital Outlay
PW Capital - Vehicles 64,000 0 27,091 58,877 5,123 8.00%0
PW Total Capital Outlay 64,000 0 27,091 58,877 5,123 8.00%0
PW
PW DEPT EXPENDITURES 5,663,686 159,895 309,238 1,611,349 4,212,232 72.33%1,421,878
PW
PW Transfers
Date: 3/30/2017, 12:06 PM Page: 33
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
PW Personnel Transfer of Expense 196,696 0 7,588 37,820 158,876 80.77%37,572
PW Operating Transfer of Expense 96,887 0 7,284 35,892 60,995 62.95%38,873
PW Total Transfers 293,583 0 14,872 73,711 219,872 74.89%76,445
PW
PW TOTAL EXPENDITURES 5,957,269 159,895 324,110 1,685,060 4,432,104 72.45%1,498,323
PW
Date: 3/30/2017, 12:06 PM Page: 34
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
MUBS 3300 - Meridian Utility Billing
MUBS REVENUES
MUBS Dept Svc Fees 30,000 0 180 2,199 27,802 92.67%15,388
MUBS Reimbursement Revenues 0 0 15 15 (15)0.00%0
MUBS Garbage - Admin Fee Revenue 649,271 0 58,945 237,439 411,832 63.42%222,264
MUBS Miscellaneous Revenues 0 0 0 (2)2 0.00%0
MUBS Total REVENUES 679,271 0 59,140 239,651 439,620 64.72%237,652
MUBS
MUBS PERSONNEL COSTS
MUBS Wages 281,983 0 23,109 118,547 163,436 57.95%109,467
MUBS Overtime Wages 2,804 0 137 2,685 119 4.25%0
MUBS FICA (7.65%)21,786 0 1,665 8,664 13,122 60.22%7,978
MUBS PERSI 32,238 0 2,632 13,723 18,515 57.43%12,392
MUBS Workers' Comp 769 0 146 146 623 81.04%118
MUBS Employee Insurance 99,400 0 5,905 29,276 70,124 70.54%33,076
MUBS Total PERSONNEL COSTS 438,980 0 33,594 173,041 265,939 60.58%163,030
MUBS
MUBS OPERATING COSTS
MUBS Office Expense 6,000 0 565 2,398 3,602 60.02%1,214
MUBS Copier Expense 5,350 0 0 487 4,863 90.89%2,583
MUBS Employee Coffee & Misc 420 0 59 142 278 66.28%0
MUBS Data Access Expense 1,800 0 0 0 1,800 100.00%750
MUBS Software Maintenance 30,524 0 0 30,560 (36)(0.11)%2,687
MUBS Misc Contributions 16,050 0 1,200 4,333 11,717 73.00%4,952
MUBS Electronics Expense (under $5000)1,600 0 958 1,033 567 35.42%27
MUBS Furniture & Furnishings 500 0 0 0 500 100.00%0
MUBS Computers & Printers (IT use only)0 0 0 0 0 0.00%3,744
MUBS Contracted Labor 0 0 0 0 0 0.00%8,413
MUBS Lockbox Services 22,600 0 0 6,212 16,388 72.51%6,068
MUBS IVR Phone Services 17,400 0 0 3,413 13,987 80.38%4,830
MUBS Postage & Mailings 250,000 0 20,246 90,550 159,450 63.78%88,190
MUBS Employee Seminars/Training 3,650 0 0 0 3,650 100.00%0
MUBS Travel - Transportation 1,125 0 0 581 544 48.34%0
MUBS Travel - Lodging 1,125 0 0 710 415 36.92%0
MUBS Travel - Per Diem 750 0 0 672 78 10.40%0
MUBS Printing/Binding/Engraving 10,000 0 0 4,813 5,187 51.87%1,741
Date: 3/30/2017, 12:06 PM Page: 35
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
MUBS Insurance Premium/Claims 180 0 0 50 130 72.22%100
MUBS Holiday Expense 105 0 0 104 1 1.06%98
MUBS Bank & Merchant Charges 170,000 0 14,756 66,747 103,253 60.73%63,162
MUBS A/R Writeoffs & Loss 20,000 0 5,743 21,809 (1,809)(9.04)%10,585
MUBS Total OPERATING COSTS 559,179 0 43,527 234,613 324,566 58.04%199,144
MUBS
MUBS Capital Outlay
MUBS Capital - Software 226,653 (148,393)0 29,287 48,973 62.57%133,821
MUBS Total Capital Outlay 226,653 (148,393)0 29,287 48,973 62.58%133,821
MUBS
MUBS DEPT EXPENDITURES 1,224,812 (148,393)77,121 436,941 639,477 59.40%495,996
MUBS
MUBS TOTAL EXPENDITURES 1,224,812 (148,393)77,121 436,941 639,477 59.40%495,996
MUBS
Date: 3/30/2017, 12:06 PM Page: 36
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Water 3400 - Water Department
Water REVENUES
Water Dept Svc Fees 250,000 0 21,895 93,021 156,979 62.79%102,590
Water Reimbursement Revenues 0 0 10 10 (10)0.00%33
Water Restitution 0 0 0 290 (290)0.00%0
Water Recycled Revenue 0 0 0 0 0 0.00%2,451
Water Rental Income 20,000 0 3,723 30,716 (10,716)(53.58)%21,682
Water Water/Sewer Sales Revenue 8,055,445 0 509,005 2,867,797 5,187,648 64.39%2,792,054
Water Meter/Equip Sales Revenues 200,000 0 47,389 153,340 46,660 23.33%124,226
Water Miscellaneous Revenues 0 0 0 0 0 0.00%165
Water Total REVENUES 8,525,445 0 582,022 3,145,174 5,380,271 63.11%3,043,201
Water
Water PERSONNEL COSTS
Water Wages 1,172,049 0 87,901 431,214 740,834 63.20%403,891
Water Overtime Wages 31,278 0 1,998 18,645 12,633 40.38%12,702
Water FICA (7.65%)92,055 0 6,426 32,275 59,780 64.93%30,257
Water PERSI 136,217 0 10,176 50,390 85,827 63.00%46,847
Water Workers' Comp 40,962 0 5,870 5,870 35,092 85.67%5,459
Water Employee Insurance 355,000 0 29,360 130,528 224,472 63.23%112,673
Water Total PERSONNEL COSTS 1,827,561 0 141,731 668,922 1,158,639 63.40%611,828
Water
Water OPERATING COSTS
Water Office Expense 7,500 0 88 3,880 3,620 48.27%4,766
Water Copier Expense 6,526 0 698 1,246 5,280 80.90%1,338
Water Employee Coffee & Misc 1,500 0 0 310 1,190 79.33%752
Water Chemicals 85,000 0 5,665 20,407 64,593 75.99%22,321
Water Janitorial 15,694 0 348 1,837 13,857 88.29%1,738
Water Safety Expense 10,150 0 188 7,123 3,027 29.82%3,066
Water Shop Supplies 7,000 0 498 2,498 4,502 64.30%1,401
Water Fuels - Gas 45,425 0 2,433 8,459 36,966 81.37%8,648
Water Fuels - Diesel/Propane 3,000 0 0 2,758 242 8.05%0
Water Clothing Expense 4,400 0 1,284 3,807 593 13.48%1,150
Water Medical Supplies 300 0 0 0 300 100.00%0
Water Water Meters 516,500 0 2,486 18,377 498,123 96.44%147,451
Water Building Maintenance 26,595 0 927 13,621 12,974 48.78%17,144
Water Vehicle Repair 10,850 0 1,101 2,122 8,728 80.44%2,163
Date: 3/30/2017, 12:06 PM Page: 37
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Water Vehicle Maintenance 10,850 0 623 4,828 6,022 55.50%26,705
Water Equipment Maintenance & Repair 6,035 0 177 980 5,055 83.76%1,131
Water Rolling Stock Repair 2,500 0 0 827 1,673 66.93%0
Water Rolling Stock Maintenance 2,500 0 0 0 2,500 100.00%1,059
Water Grounds Maintenance 3,500 0 0 0 3,500 100.00%225
Water Line Wat/Sew Maintenance 20,000 0 520 4,366 15,634 78.17%25,691
Water Line Wat/Sew Repair 180,000 0 2,856 22,924 157,076 87.26%11,748
Water Software Maintenance 44,094 0 6,324 23,534 20,560 46.62%22,384
Water Alarm Service/Sprinkler System 3,704 0 60 762 2,942 79.42%0
Water Flag/Banner Expense 100 0 0 0 100 100.00%0
Water Equipment & Supplies 80,400 0 5,938 20,806 59,594 74.12%9,244
Water Well Maintenance & Repair 144,000 20,000 10,560 36,030 127,970 78.03%48,394
Water Electronics Expense (under $5000)5,000 0 1,053 1,601 3,399 67.97%2,295
Water Software Acquisition & Licenses (under $25,000)0 0 0 0 0 0.00%10,555
Water Furniture & Furnishings 2,000 0 0 1,308 692 34.60%10,020
Water Computers & Printers (IT use only)13,030 0 0 0 13,030 100.00%7,858
Water Professional Services 146,704 (60,704)0 9,151 76,849 89.35%28,449
Water Contracted Labor 14,800 0 0 5,054 9,746 65.85%7,099
Water Water Testing 131,230 0 4,629 35,689 95,541 72.80%19,786
Water DEQ Water Assessment 97,936 0 0 97,134 802 0.81%94,414
Water Well Assessment / Abandonment 50,000 0 0 0 50,000 100.00%88,127
Water Telephone/Internet 3,600 0 0 1,228 2,372 65.88%1,534
Water Postage & Mailings 10,372 0 78 982 9,390 90.53%672
Water Pagers/Radios/Communications 9,893 0 232 3,107 6,786 68.59%3,243
Water Cellphone Expense 12,020 0 0 3,702 8,319 69.20%4,216
Water Business Meals 300 0 0 51 249 82.97%82
Water Mileage & Parking Reimbursement 100 0 0 0 100 100.00%0
Water Employee Seminars/Training 12,110 0 139 4,174 7,936 65.53%2,260
Water Travel - Transportation 3,759 0 0 60 3,699 98.39%193
Water Travel - Lodging 3,759 0 0 177 3,582 95.29%672
Water Travel - Per Diem 2,099 0 0 128 1,972 93.92%157
Water Advertising/Promotional/Outreach 7,800 24,049 99 20,499 11,350 35.63%4,466
Water Legal Notices 0 0 0 0 0 0.00%58
Water Printing/Binding/Engraving 10,050 0 4,441 4,929 5,121 50.95%4,811
Water Insurance Premium/Claims 36,632 0 0 16,116 20,516 56.00%16,019
Water Electricity - Idaho Power 409,000 0 28,234 140,077 268,923 65.75%138,466
Water Intermountain Gas 10,000 0 1,916 4,449 5,551 55.51%6,187
Date: 3/30/2017, 12:06 PM Page: 38
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Water Sanitary Services 1,500 0 0 96 1,404 93.57%479
Water Equipment Rental & Lease 5,000 0 3,514 12,698 (7,698)(153.96)%14,372
Water Dues,Licenses,Publications 7,907 0 65 4,380 3,527 44.60%7,948
Water Irrigation Taxes 4,000 0 294 3,635 365 9.13%3,640
Water Holiday Expense 375 0 0 375 0 0.00%310
Water Total OPERATING COSTS 2,249,100 (16,656)87,468 572,301 1,660,143 74.36%836,908
Water
Water Capital Outlay
Water
Water Capital - Vehicles 366,805 (191,805)5,095 117,530 57,470 32.83%0
Water Capital - Electronics 0 123,615 4,693 57,751 65,864 53.28%130,300
Water Capital - Software 93,570 0 0 0 93,570 100.00%0
Water Capital - Computers & Printers 10,000 0 0 0 10,000 100.00%0
Water Capital - Equipment 120,000 0 61 9,428 110,572 92.14%0
Water Total Capital Outlay 590,375 (68,190)9,850 184,710 337,476 64.63%130,300
Water
Water DEPT EXPENDITURES 4,667,035 (84,845)239,048 1,425,933 3,156,258 68.88%1,579,036
Water
Water Transfers
Water Personnel Transfer of Expense 891,816 0 71,267 353,105 538,711 60.40%344,257
Water Operating Transfer of Expense 194,895 0 19,986 72,119 122,775 62.99%64,824
Water Total Transfers 1,086,710 0 91,253 425,224 661,486 60.87%409,081
Water
Water TOTAL EXPENDITURES 5,753,745 (84,845)330,301 1,851,157 3,817,744 67.34%1,988,117
Water
Date: 3/30/2017, 12:06 PM Page: 39
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
Water 3490 - Water Construction
Water REVENUES
Water Assessments - Residential Revenue 1,980,000 0 246,625 942,736 1,037,264 52.38%740,922
Water Assessments - Commercial Revenue 300,000 0 17,224 155,799 144,201 48.06%98,652
Water Assessments - Multifamily Revenue 100,000 0 165,732 284,028 (184,028)(184.02)%60,278
Water Interest Earnings 150,000 0 18,248 70,590 79,410 52.94%64,826
Water Total REVENUES 2,530,000 0 447,829 1,453,153 1,076,847 42.56%964,679
Water
Water OPERATING COSTS
Water Investment Services 18,000 0 831 4,996 13,004 72.24%4,164
Water Development Expense 0 0 0 0 0 0.00%14,828
Water Total OPERATING COSTS 18,000 0 831 4,996 13,004 72.24%18,993
Water
Water Capital Outlay
Water Capital Outlay - Land 60,000 0 13,855 56,365 3,635 6.05%0
Water Cap Outlay - Bldgs & Struct 21,535 0 0 0 21,535 100.00%0
Water Building Improvements 100,000 0 25,883 27,183 72,817 72.81%0
Water Capital - Vehicles 35,000 (35,000)0 0 0 0.00%0
Water Capital - Electronics 300,000 0 56 56 299,944 99.98%0
Water Capital - Communication Equipment 84,501 0 860 860 83,641 98.98%0
Water Service Line/Main Replacement 1,190,920 (261,399)31,576 217,908 711,613 76.55%2,620
Water Well #15 100,000 0 8,448 13,657 86,343 86.34%0
Water WELL #19 CONSTRUCTION 0 0 0 0 0 0.00%207,526
Water WELL #21 CONSTRUCTION 0 0 0 0 0 0.00%83,596
Water Well 29 construction 1,170,744 (270,297)2,354 32,060 868,387 96.43%32,459
Water Well #22 Construction 800,000 0 4,778 26,850 773,150 96.64%0
Water Well 14 Construction Upgrades 21,528 (21,528)0 0 0 0.00%0
Water Well#30 877,263 (32,894)7,403 49,989 794,380 94.07%20,229
Water WATERLINE EXTENSIONS 3,042,294 (713,464)96,467 208,961 2,119,868 91.02%18,577
Water Well #27 construction 1,147,227 (730,854)110,354 325,761 90,612 21.76%87,451
Water Well #32 capital 521,460 (32,208)108,140 110,171 379,081 77.48%0
Water Total Capital Outlay 9,472,473 (2,097,645)410,174 1,069,823 6,305,006 85.49%452,459
Water
Water DEPT EXPENDITURES 9,490,473 (2,097,645)411,005 1,074,819 6,318,009 85.46%471,451
Water
Water
Water TOTAL EXPENDITURES 9,490,473 (2,097,645)411,005 1,074,819 6,318,009 85.46%471,451
Water
Date: 3/30/2017, 12:06 PM Page: 40
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
WWTP 3500 - WasteWater Facility
WWTP REVENUES
WWTP Review Fees 0 0 1,275 5,850 (5,850)0.00%7,050
WWTP Grant Revenue - Capital 0 0 0 0 0 0.00%(5,816)
WWTP Reimbursement Revenues 0 0 0 3,172 (3,172)0.00%20,739
WWTP Recycled Revenue 0 0 0 508 (508)0.00%0
WWTP Water/Sewer Sales Revenue 14,900,000 0 1,233,413 6,138,959 8,761,041 58.79%5,872,163
WWTP Miscellaneous Revenues 0 0 0 2,849 (2,849)0.00%0
WWTP Total REVENUES 14,900,000 0 1,234,688 6,151,337 8,748,663 58.72%5,894,136
WWTP
WWTP PERSONNEL COSTS
WWTP Wages 1,764,116 0 142,228 702,726 1,061,389 60.16%697,532
WWTP Overtime Wages 47,749 0 5,262 28,112 19,637 41.12%19,213
WWTP FICA (7.65%)138,608 0 10,923 53,614 84,994 61.31%52,616
WWTP PERSI 205,103 0 16,595 82,630 122,473 59.71%81,073
WWTP Workers' Comp 62,264 0 11,019 11,019 51,245 82.30%8,631
WWTP Employee Insurance 539,600 0 38,738 183,530 356,070 65.98%184,603
WWTP Unemployment 0 0 0 0 0 0.00%1,876
WWTP Total PERSONNEL COSTS 2,757,440 0 224,765 1,061,632 1,695,808 61.50%1,045,543
WWTP
WWTP OPERATING COSTS
WWTP Office Expense 9,650 0 163 5,712 3,938 40.80%5,183
WWTP Copier Expense 19,286 0 656 5,200 14,086 73.03%4,952
WWTP Employee Coffee & Misc 2,280 0 91 597 1,683 73.80%357
WWTP Chemicals 400,000 0 60,493 184,784 215,215 53.80%135,836
WWTP Janitorial 22,410 0 1,318 8,225 14,185 63.29%8,769
WWTP Safety Expense 31,300 14,863 125 29,991 16,172 35.03%7,471
WWTP Shop Supplies 69,150 0 3,714 18,126 51,024 73.78%25,931
WWTP Fuels - Gas 16,750 0 1,058 4,190 12,560 74.98%4,997
WWTP Fuels - Diesel/Propane 38,000 0 104 7,702 30,298 79.73%10,048
WWTP Clothing Expense 6,150 0 439 3,207 2,943 47.85%4,096
WWTP Medical Supplies 1,000 0 0 203 797 79.67%46
WWTP Building Maintenance 55,000 0 1,617 10,443 44,557 81.01%10,540
WWTP Plant Maintenance 300,000 74,000 45,670 144,421 229,579 61.38%35,298
WWTP Plant Repairs 150,000 0 3,759 22,595 127,405 84.93%41,846
WWTP Parking/Asphalt Maintenance 6,000 0 0 920 5,080 84.66%0
WWTP Vehicle Repair 24,600 0 98 17,877 6,723 27.33%10,617
WWTP Vehicle Maintenance 24,400 0 354 9,280 15,120 61.96%19,997
WWTP Equipment Maintenance & Repair 71,000 0 0 16,449 54,551 76.83%30,471
WWTP Rolling Stock Repair 10,000 0 0 654 9,346 93.46%8,797
Date: 3/30/2017, 12:06 PM Page: 41
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
WWTP Rolling Stock Maintenance 8,500 0 441 2,270 6,230 73.29%1,796
WWTP Grounds Maintenance 15,000 0 1,044 4,840 10,160 67.73%1,488
WWTP Lift Station Maint 25,000 10,000 1,253 27,625 7,375 21.07%3,677
WWTP Lift Station Repair 35,000 0 4,546 9,935 25,065 71.61%60,077
WWTP Line Wat/Sew Maintenance 20,300 0 254 3,872 16,428 80.92%23,433
WWTP Line Wat/Sew Repair 110,000 0 32,518 67,678 42,322 38.47%16,639
WWTP Software Maintenance 58,545 4,500 16,714 49,803 13,242 21.00%44,992
WWTP Alarm Service/Sprinkler System 2,600 0 46 275 2,325 89.42%889
WWTP Flag/Banner Expense 300 0 0 0 300 100.00%0
WWTP Equipment & Supplies 196,500 20,912 906 38,781 178,631 82.16%60,705
WWTP Electronics Expense (under $5000)7,730 0 2,766 7,063 667 8.63%1,531
WWTP Software Acquisition & Licenses (under $25,000)48,600 (48,600)0 0 0 0.00%10,555
WWTP Furniture & Furnishings 500 0 0 0 500 100.00%453
WWTP Computers & Printers (IT use only)2,600 0 1,852 1,852 748 28.77%4,626
WWTP Professional Services 380,227 (97,727)33,773 80,693 201,807 71.43%53,471
WWTP Professional Svc - PW Wastewater 675,000 (675,000)0 0 0 0.00%0
WWTP Contracted Labor 5,000 0 0 0 5,000 100.00%1,123
WWTP Preventative Health Exp 1,200 0 0 0 1,200 100.00%548
WWTP Contracted Services 85,900 0 876 3,351 82,549 96.09%8,776
WWTP Telephone/Internet 7,050 0 237 1,385 5,665 80.35%2,242
WWTP Postage & Mailings 14,300 0 0 633 13,667 95.57%1,808
WWTP Pagers/Radios/Communications 363 0 0 142 221 60.93%163
WWTP Cellphone Expense 9,600 0 125 3,402 6,198 64.56%3,732
WWTP Business Meals 100 0 0 106 (6)(5.94)%0
WWTP Employee Seminars/Training 27,997 0 55 14,001 13,996 49.99%9,381
WWTP Travel - Transportation 10,965 0 0 749 10,216 93.17%144
WWTP Travel - Lodging 11,040 0 0 1,660 9,380 84.96%459
WWTP Travel - Per Diem 6,180 0 0 829 5,352 86.59%305
WWTP Advertising/Promotional/Outreach 7,000 0 0 0 7,000 100.00%16
WWTP Printing/Binding/Engraving 1,280 0 0 141 1,139 88.96%266
WWTP Insurance Premium/Claims 46,622 0 0 20,511 26,111 56.00%20,328
WWTP Electricity - Idaho Power 542,000 0 66,302 226,469 315,531 58.21%210,326
WWTP Intermountain Gas 77,500 0 12,928 39,480 38,020 49.05%37,743
WWTP Sanitary Services 145,650 0 863 68,152 77,498 53.20%39,689
WWTP Equipment Rental & Lease 33,746 0 0 320 33,426 99.05%4,115
WWTP Bldg & Structures Rental & Lease 0 0 0 0 0 0.00%(255)
WWTP Dues,Licenses,Publications 5,844 0 62 1,893 3,951 67.60%2,555
WWTP Irrigation Taxes 3,200 0 0 3,591 (391)(12.21)%3,154
WWTP Holiday Expense 570 0 0 582 (12)(2.10)%550
WWTP Total OPERATING COSTS 3,886,485 (697,052)297,219 1,172,660 2,016,773 63.23%996,748
WWTP
Date: 3/30/2017, 12:06 PM Page: 42
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
WWTP Capital Outlay
WWTP Cap Outlay - Bldgs & Struct 0 0 0 0 0 0.00%42,579
WWTP WWTP - Bldg improvements 11,411 (11,411)0 0 0 0.00%0
WWTP Capital - Vehicles 497,989 (35,714)0 465,492 (3,217)(0.69)%0
WWTP Capital - Electronics 240,945 (63,639)0 100 177,207 99.94%6,686
WWTP Capital - Software 13,767 (13,767)0 0 0 0.00%0
WWTP Total Capital Outlay 764,112 (124,531)0 465,592 173,989 27.20%49,265
WWTP
WWTP DEPT EXPENDITURES 7,408,037 (821,583)521,984 2,699,884 3,886,570 59.00%2,091,556
WWTP
WWTP Transfers
WWTP Personnel Transfer of Expense 891,816 0 72,433 359,552 532,263 59.68%350,268
WWTP Operating Transfer of Expense 194,895 0 19,986 72,119 122,775 62.99%64,824
WWTP Total Transfers 1,086,710 0 92,418 431,672 655,039 60.28%415,092
WWTP
WWTP TOTAL EXPENDITURES 8,494,747 (821,583)614,402 3,131,556 4,541,609 59.18%2,506,648
WWTP
Date: 3/30/2017, 12:06 PM Page: 43
City Of Meridian
Statement of Revenues and Expenditures
From 2/1/2017 Through 2/28/2017
Dept Rev & Expense by Department
Total Budget -
Original
Total Budget
- Revised
Current Period
Actual
Current Year
Actual
Budget
Remaining
Percent of
Budget
Remaining
Prior Year
Actual
WWTP 3590 - WasteWater Construction
WWTP REVENUES
WWTP Assessments - Residential Revenue 3,398,343 0 478,674 1,800,735 1,597,608 47.01%1,483,701
WWTP Cash Donation for Capital Outlay 0 0 0 20,431 (20,431)0.00%67,406
WWTP EPA WW Compliance Fee 1,432,215 0 120,637 598,796 833,419 58.19%571,156
WWTP Assessments - Commercial Revenue 450,000 0 36,723 309,019 140,981 31.32%211,220
WWTP Assessments - Multifamily Revenue 100,000 0 306,936 532,781 (432,781)(432.78)%115,080
WWTP Interest Earnings 225,000 0 35,912 138,382 86,618 38.49%128,453
WWTP Total REVENUES 5,605,558 0 978,882 3,400,144 2,205,414 39.34%2,577,016
WWTP
WWTP OPERATING COSTS
WWTP Software Maintenance 4,500 (4,500)0 0 0 0.00%0
WWTP Investment Services 35,000 0 1,663 9,993 25,008 71.44%8,329
WWTP Fixed Assets - Gain or Loss 0 0 0 0 0 0.00%(185,300)
WWTP Total OPERATING COSTS 39,500 (4,500)1,663 9,993 25,008 71.45%(176,971)
WWTP
WWTP Capital Outlay
WWTP Cap Outlay - Bldgs & Struct 24,896 (24,896)0 0 0 0.00%524
WWTP Building Improvements 275,000 (275,000)62 62 (62)0.00%0
WWTP WWTP - Bldg improvements 54,915 285,085 2,081 46,880 293,120 86.21%67,773
WWTP Sewer Line Extensions 5,295,807 (157,533)25,496 63,697 5,074,577 98.76%186,165
WWTP Capital - Electronics 1,301,960 (683,877)9,798 170,054 448,029 72.48%107,766
WWTP Capital - Software 63,245 15,355 0 25,000 53,600 68.19%0
WWTP Capital - Equipment 200,735 (105,735)4,283 78,924 16,076 16.92%47,281
WWTP Service Line/Main Replacement 2,881,093 (563,738)18,922 272,338 2,045,017 88.24%78,556
WWTP Aeration Basin Construction 5,958 (5,958)0 0 0 0.00%10,326
WWTP Fermentation Projects 157,498 (157,498)0 0 0 0.00%17,993
WWTP Lift Station construction 526,004 (20,232)228,127 233,178 272,594 53.89%9,466
WWTP PreDesign of Capital Projects 12,729,893 (1,107,351)381,564 1,269,071 10,353,471 89.08%384,665
WWTP BoiseRiverOutfall 1,150,000 0 64,518 64,518 1,085,483 94.38%0
WWTP DAFT upgrade projects 66,183 (66,183)0 0 0 0.00%4,405
WWTP Centrate Basin Construction 1,662,336 (580,325)236,872 795,454 286,557 26.48%0
WWTP Headworks Improvements 7,901,315 (772,760)97,597 685,496 6,443,059 90.38%44,541
WWTP Reclaimed WasteWater Svc Lines 0 0 0 0 0 0.00%175
WWTP Ultraviolet Disinfection 1,475,267 (950,267)643 357,181 167,819 31.96%896,068
WWTP Total Capital Outlay 35,772,107 (5,170,915)1,069,962 4,061,852 26,539,341 86.73%1,855,704
WWTP
WWTP DEPT EXPENDITURES 35,811,607 (5,175,415)1,071,625 4,071,844 26,564,348 86.70%1,678,733
WWTP
WWTP TOTAL EXPENDITURES 35,811,607 (5,175,415)1,071,625 4,071,844 26,564,348 86.70%1,678,733
Date: 3/30/2017, 12:06 PM Page: 44
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Finance Department
50
Approval of Finance Department Vendor Payments in the Not to Exceed Amount of
$1,005,593.78
MEETING NOTES
� IPPfl09ED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
A-1 STAMP & MABEL'S LABELS Name Badge 20.00
A-1 STAMP & MABEL'S LABELS Name badge for A. Christy & D. Bolthouse, Name plaque A. Chr 30.00
A-1 STAMP & MABEL'S LABELS Nameplates 20.00
A-1 STAMP & MABEL'S LABELS Notary Stamp for Kim Tabarini 35.00
A-1 STAMP & MABEL'S LABELS Office Supplies 34.00
ABOUT THE KIDS, INC.instructor fee - Learn to Play Lacrosse 3/3/17 - qty 35 756.00
ADA COUNTY UTILITY COORDINATIN Dues & Lic 25.00
ADVANCE AUTO PARTS rearview mirror for fleet truck 17 - qty 1 13.79
ADVANCED HARDWARE SUPPLY, INC.knob screw for banner cabinet - qty 1 2.11
ALICE HENKE instructor fee - Zumba Gold 2/7-2/28/17 - qty 2 51.20
ALTA CONSTRUCTION 16-0290, 17-0237, Retainage - Final Invoice 23,485.98
AME ELECTRIC 16-0299, Service Through 11/18/16 - Final Invoice 500.00
AMY MERRILL instructor fee - Ballet, HipHop 2/7-2/28/17 - qty 36 928.00
ANALYTICAL LABORATORIES INC.Contract Services, Analytical Water Sampling - Feb 2017 1,670.10
ANGIE WILCH Per Diem, A. Wilch, ABPA Annual Conference, San Antonio TX,288.00
ARLENCO DISTRIBUTION, INC power supplies for cell modem - qty 9 86.04
ARLENCO DISTRIBUTION, INC replacement camera for Bear Creek Park - qty 1 143.96
ARLENCO DISTRIBUTION, INC security cameras for Seasons & Gordon Harris Parks - qty 2 307.92
ARROWHEAD FORENSIC PRODUCTS Evidence Bags - Qty 25 92.00
AUTOMATIC RAIN CO DBA HORIZON credit on Echo throttle control part for equipment repair; 1 (2.72)
AUTOMATIC RAIN CO DBA HORIZON Kleiner Exmark mower filters - qty 9 124.89
AUTOMATIC RAIN CO DBA HORIZON repair parts for trimmers & blowers - qty 2 38.23
AUTOMATIC RAIN CO DBA HORIZON trimmer & blower repair parts - qty 16 97.15
BACKFLOW SUPPLY Backflow Repair 80.66
BBC RESEARCH & CONSULTING 17-0205, Service Through 2/28/17 17,726.35
BEFORE THE MOVIE, INC.17-0223, MADC Natural High On Screen Advertising - Mar 2017 1,098.00
BERRY ELECTRICAL SERVICES, INC.17-0050, Various streetlights fixed 1,442.50
BERRY ELECTRICAL SERVICES, INC.Repaired Hallway lights replaced ballast City Hall 147.00
BILLING DOCUMENT SPECIALISTS 17-0123, IVR Processing - February 2017 780.50
BONNEVILLE BLUE PRINT SUPPLY plan sets for Reta Huskey Park design - qty 516 92.88
BOWERS AUTO REPAIR Labor & materials to replace brake pads, rotor & shoes on 555.41
BOWERS AUTO REPAIR Labor & parts to clean corrosion off battery & replace 68.86
BRIAN CALDWELL Per Diem, B. Caldwell, AELE Use Of Force Workshop, Las Vegas 352.00
BROWNELLS Honor Guard Rifle Equipment - Qty 6 200.40
BRUNEEL TIRE OF MERIDIAN LLC 220/Lube,Oil,Filter, tire rotation, MF038 55.00
BRUNEEL TIRE OF MERIDIAN LLC Alignment, Front Strut mounts for Unit # 136 467.60
BRUNEEL TIRE OF MERIDIAN LLC Credit for Invoice # 70584 - Wrong Unit #(55.00)
BRUNEEL TIRE OF MERIDIAN LLC Engine Control Module Replacement Unit #126 651.35
BRUNEEL TIRE OF MERIDIAN LLC fleet truck 15 snow tire change-over - license C16105 52.11
BRUNEEL TIRE OF MERIDIAN LLC fleet truck 9 snow tire change-over - license C16104 33.95
BRUNEEL TIRE OF MERIDIAN LLC Front Brakes Unit #136 422.11
Date: 3/23/17 01:16:32 PM Page: 1
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
BRUNEEL TIRE OF MERIDIAN LLC Front Brakes, alignment & inner tie rods for Unit # 141 758.37
BRUNEEL TIRE OF MERIDIAN LLC Install Fire Extinguisher Mount for Unit #12 38.25
BRUNEEL TIRE OF MERIDIAN LLC Left Engine Mount Unit # 144 333.59
BRUNEEL TIRE OF MERIDIAN LLC Lug Nut for Unit #143 7.30
BRUNEEL TIRE OF MERIDIAN LLC Oil Change & Battery for Unit #3 223.54
BRUNEEL TIRE OF MERIDIAN LLC oil change & repairs to truck 10 - license C17708 675.78
BRUNEEL TIRE OF MERIDIAN LLC Oil change for Unit # 152 55.00
BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit #134 65.00
BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit #136 65.00
BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit #139 55.00
BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit #155 55.00
BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit #156 55.00
BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit #18 52.00
BRUNEEL TIRE OF MERIDIAN LLC Oil change for Unit #23 55.00
BRUNEEL TIRE OF MERIDIAN LLC Oil change for Unit #524 82.96
BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Brakes & Oil Pressure Sender for Unit#147 1,174.55
BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Front Brakes, Trunk Latch Cable for Unit #133 792.81
BRUNEEL TIRE OF MERIDIAN LLC Oil, Cabin Filter, Oil Pan Gasket Repair for Unit #14 537.35
BRUNEEL TIRE OF MERIDIAN LLC Power Steering Pump for Unit # 138 669.88
BRUNEEL TIRE OF MERIDIAN LLC Replace Radiator due to overheating Unit #130 905.85
BRUNEEL TIRE OF MERIDIAN LLC tires for blue/purple box trailer - qty 2 189.81
BRUNEEL TIRE OF MERIDIAN LLC trailer plug for fleet truck 11 - license C9980 120.39
BRUNEEL TIRE OF MERIDIAN LLC Wiring Repair to Front Push Bumper Lights for Unit# 119 38.25
BRUNEEL TIRE OF MERIDIAN LLC Wrong Unit on Invoice, credit on invoice # 70591 55.00
CABLE ONE 112461900, Cable Service City Hall, 3/15/17-4/14/17 36.75
CALLBACK STAFFING SOLUTIONS, LLC 220/Support(less than 100 users) (3/1/17-4/1/17)39.99
CAMERON D BLACK Refund, 1842252405, Wat/Sew/Trash, 2378 N Laughridge Ave, Cu 90.13
Campbell Tractor Co.filter for John Deere 8800 mower #4 at Kleiner - qty 1 45.35
Campbell Tractor Co.Kleiner 997 mower #9 repair 1,595.38
Campbell Tractor Co.lock, oil/fuel filters & lever for 8800 mower #4 - qty 15 220.68
CAREER UNIFORMS 3 shirts for T Campbell, 1 shirt for J Korn 84.40
CAREER UNIFORMS Caps for Chris Voigts 26.60
CDW GOVERNMENT Cradlepoint 3G/4G LTE MB Router 660.00
CHRIS SIEMS Per Diem, C. Siems, Online Investigations Training, Idaho Fa 89.25
CHRIS SIEMS Per Diem, C. Siems, Pre-Employment Background Investigation,129.50
CINTAS FIRST AID & SAFETY Maintenance/Re-Stock First Aid Kits 347.89
CITY OF BOISE - CITY PRINT & MAIL SERVICES Print & Mail Services 156.85
CITY OF BOISE IT COMMUNICATIONS 220/Program 2 portable radios 162.50
CITY OF BOISE IT COMMUNICATIONS ETS Monitoring for Feb 2017 - Stratford, Charter & cherry 143.46
CIVIL SURVEY CONSULTANTS 17-0015, , service 2/1-2/28/17 2,657.85
CIVIL SURVEY CONSULTANTS 17-0040, service 2/1-2/28/17 2,456.65
Date: 3/23/17 01:16:32 PM Page: 2
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
CIVIL SURVEY CONSULTANTS 17-0041, service 2/1-2/28/17 1,325.00
CIVIL SURVEY CONSULTANTS 17-0055, , service 2/1-2/28/17 759.50
CIVIL SURVEY CONSULTANTS 17-0065, service 2/1-2/28/17 685.39
CIVIL SURVEY CONSULTANTS 17-0071, service 2/1-2/28/17 11,860.00
CIVIL SURVEY CONSULTANTS Project 10014, service 2/1-2/28/17 725.00
CIVIL SURVEY CONSULTANTS Project 10704, , service 2/1-2/28/17 681.00
CLOVERDALE NURSERY topsoil for Storey Mo Brooks Field - qty 2 yards 36.00
CLOVERDALE NURSERY topsoil for Storey Mo Brooks Field - qty 4 yards 72.00
COASTLINE EQUIPMENT COMPANY fuel for skip loader rental-MYB overflow parking lot 2/21/17 46.00
COASTLINE EQUIPMENT COMPANY skip loader rental-Settlers MYB overflow parking lot 2/21/17 311.55
COLUMBIA ELECTRIC SUPPLY 17-0068, 125hp VFD Harmonic Filter 20,215.00
COLUMBIA ELECTRIC SUPPLY Project 10648, 100A MB Panel for PLC4 Post Aeration 385.00
COMMUNITY COALITIONS OF IDAHO MADC, Membership Dues Comm. Coalition of Idaho, 2017 50.00
CTA ARCHITECTS 17-0039 RWT Path consultant services contract thru 2/28/17 2,058.85
CUSTOM ELECTRIC INC Well Maintenance 85.00
CUSTOM IMAGE, LLC embroidery for uniform jackets - qty 2 30.00
CUSTOM TRUCK 220/Repair MF027 seal around door 34.00
D & B SUPPLY cable & hardware for Settlers MYB backstop repair - qty 32 29.68
D & B SUPPLY pins for Toro 3040 repair - qty 8 4.75
DC ENGINEERING 15-0181, service through 2/15/17 47.50
DIGLINE, INC.Digline Monthly Tickets 1,043.10
DISTINCTIVE MILLWORK & SPEC Repair/Replace Patrol Mail Cubby Shelving 2,682.00
DYKMAN ELECTRICAL, INC HVAC motor to repair exhaust fan in daft #1 499.04
DYNA SYSTEMS grease fittings, nuts, bolts for Lanark Parks Shop - qty 822 554.61
EL-ADA, INC.El-Ada January & February 2017 147.00
ELECTRICAL WHOLESALE SUPPLY CO ballast & anchors for Bear Creek Park light replacement x 2 51.52
ELECTRICAL WHOLESALE SUPPLY CO cement wall anchor kit for Lanark Park Shop - qty 1 11.36
ENERGY MANAGEMENT CORPORATION Replacement motor for HVAC in seepex room, digester 4&5 284.00
ENVIRONMENTAL EXPRESS, INC.Large solids filters 302.00
ENVIROSAFE Asbestos inspection & sampling for Collections bldg at plant 464.00
ERIC & WENDY MIHKELSON Refund, 0550350202, Wat/Sew/Trash, 742 E Pasacana St, Title 72.54
EWING CO., INC.16-0359, 28-0181, 17-0072, Service 2/1/17-2/28/17 203,302.37
FASTENAL COMPANY Shop Supplies 151.12
FBM HOLDINGS LLC Acct# 4861194, FLSA Handbook Renewal, 04/2017-03/2018 536.99
FBM HOLDINGS LLC Acct# 4861194, FMLA Handbook Renewal 04/2017-03/2018 536.99
FERGUSON ENTERPRISES INC.Check valve for TWAS, daft 2 441.09
FERGUSON ENTERPRISES INC.Equipment & Supplies 217.06
FERGUSON ENTERPRISES INC.Parts to build Collections display for plant tours &2,074.17
FERGUSON ENTERPRISES INC.Parts to repair valve at aeration basin 3, final process 71.21
FERGUSON ENTERPRISES INC.pipe plugs for water feature - qty 2 22.78
FIRE DEPARTMENT SAFETY OFFICERS ASSOC 220/FDSOA Dept Membership #19099, 3/22/17-3/21/18 385.00
Date: 3/23/17 01:16:32 PM Page: 3
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
FIRE EXTINGUISHER CO 220/Service existing and replace old fire extinguishers St 1 769.00
FIRE EXTINGUISHER CO 220/Service fire extinguishers, St. 2 39.00
FIRE EXTINGUISHER CO 220/Service fire extinguishers, St. 3 55.00
FIRE EXTINGUISHER CO 220/Service fire extinguishers, St. 4 35.00
FIRE EXTINGUISHER CO 220/Service fire extinguishers, St. 5 35.00
FIRE EXTINGUISHER CO Annual fire extinguisher inspection at S. Black Cat lift 46.00
FISHER SCIENTIFIC Balance calibration weight set 948.70
FISHER SCIENTIFIC BOD QC solution 65.74
FISHER SCIENTIFIC Potassium sulfate, fecal MPN tubes 157.29
FNMA Refund, 2907089603, Wat/Sew/Trash, 402 S Lodestone Ave, Cust 35.56
FRANKLIN BUILDING SUPPLY OSB sheathing for overhang project at Lanark Parks Shop x 6 90.60
FRED PRYOR SEMINARS Training plus program for Gina Harris-unlimited training 199.00
FRED PRYOR SEMINARS Training plus program for Keith Slack-unlimited training 199.00
FRED PRYOR SEMINARS Training plus program for Matt Hagler-unlimited training 199.00
FRED PRYOR SEMINARS Training plus program for Miguel Espinola-unlimited training 199.00
FRED PRYOR SEMINARS Training plus program for Nate Gier-unlimited training 199.00
FRED PRYOR SEMINARS Training plus program for Paul Fischer-unlimited training 199.00
FRED PRYOR SEMINARS Training plus program for Roy Shukri-unlimited training 199.00
FRED PRYOR SEMINARS Training plus program for Tom Avery-unlimited training 199.00
FRED PRYOR SEMINARS Training plus program for Tony Bernard-unlimited training 199.00
FRED PRYOR SEMINARS Training plus program for Tony Parks-unlimited training 199.00
GEM STATE PAPER & SUPPLY CO grip-n-grabs for parks - qty 10 202.10
GEM STATE PAPER & SUPPLY CO hand sanitizer/soap and air freshener for all parks - qty 14 842.32
GENESIS MILAM Expense Report, G. Milam, NLC Conference, Washington DC, 3/1 2,645.64
GEORGE & NICOLE ROSS Refund, 1010227403, Wat/Sew/Trash, 2693 W Maracay Dr, Custom 91.16
GLOBAL INDUSTRIAL EQUIPMENT recycle trash can lids for Kleiner Park - qty 7 605.55
GUHO CORPORATION Labor & materials to install walk door & overhead door for 8,650.00
H & E EQUIPMENT SERVICES, INC.Labor & parts to repair cooling fan on bobcat 878.44
HD SUPPLY WATERWORKS Bainbridge PRV Project 2,063.92
HERB & BETTY FINCH Refund, 0318081003, Wat/Sew/Trash, 5074 N Goddard Creek Way 72.76
HILAREY JOHNSON instructor fee - Martial Arts 2/7-3/3/17 - qty 21 636.00
HOME DEPOT CREDIT SERVICES 8-bin organizer & 14 inch large mouth tool bag 39.94
HOME DEPOT CREDIT SERVICES Carbon Monoxide Detectors for Ford Utilities in Patrol 197.94
HOME DEPOT CREDIT SERVICES Cauld, towels & sponges for Collections Plumbing Repair 29.64
HOME DEPOT CREDIT SERVICES credit on paint brush kits - qty 9, see orig inv# 9084693 (104.66)
HOME DEPOT CREDIT SERVICES credit-Settlers Shop stairs project painting materials x 4,(39.06)
HOME DEPOT CREDIT SERVICES Light bulbs and air filters - Qty 8 109.76
HOME DEPOT CREDIT SERVICES lumber & glue for banner storage rack at Lanark Shop x 4 94.32
HOME DEPOT CREDIT SERVICES mailbox & craftsman filter for admin bldg 105.91
HOME DEPOT CREDIT SERVICES paint brush kits - qty 9 98.73
HOME DEPOT CREDIT SERVICES Returned plywood board (81.30)
Date: 3/23/17 01:16:32 PM Page: 4
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
HOME DEPOT CREDIT SERVICES Safety gloves, supplies to clean truck C4715 & caulk 31.55
HOME DEPOT CREDIT SERVICES Saw, Hex Keys, sealers, fastners, blades, hinges - Qty 34 645.27
HOME DEPOT CREDIT SERVICES Settlers Shop stair project painting materials - qty 4 36.85
HOME DEPOT CREDIT SERVICES Shop Supplies 14.97
HOME DEPOT CREDIT SERVICES Supplies to build UV module holding containers in UV bldg 286.07
HOME DEPOT CREDIT SERVICES Supplies to clean UV channels 49.93
HOME DEPOT CREDIT SERVICES varnish & paint supplies for banner cabinet - qty 6 65.59
HOME DEPOT CREDIT SERVICES velcro for cell modem install - qty 5 14.85
HOME DEPOT CREDIT SERVICES Wall texture for Collections Plumbing Repair project 37.94
HOWARD & BELVA MCKEE Refund, 3669091002, Wat/Sew/Trash, 913 E Kingsford Dr,64.77
HUGHES FIRE EQUIPMENT INC 220/MF040, Repair plumbing on pump drain 959.19
IDAHO ASSOC OF BUILDING OFFICIALS Registration, M. Smith & B. Bjornson, IDABO Education Instit 400.00
IDAHO FIRE CHIEFS ASSOCIATION 220/IFCA Conference fee & membership dues, 6 emp.3,510.00
IDAHO POWER 2200773816, City Hall Power March 2017 6,104.99
IDAHO POWER 2200773816, City Hall Power March 2017 -3,180.71
IDAHO PRESS-TRIBUNE Legal Notice for 03/03/2017 49.58
IDAHO SPORTING GOODS Phys. Fitness Uniforms, K. Helms & N. Allex, POST Patrol Aca 136.00
IMPACT PEST SERVICES vole control at Ten Mile Interchange at NE berm 250.00
INNOVYZE Gold-InfoWater Floating (unlimited links) Platinum-InfoSWMM 6,750.00
INSIGHT ARCHITECTS, pa 16-0402 prof svcs ADA Park Compliance Survey 1/1-2/28/17 4,912.50
INTERSTATE ALL BATTERY CENTER 9V batteries 19.10
INTERSTATE ALL BATTERY CENTER AAA & 9 volt batteries for Lanark Parks Shop - qty 3 44.50
INTERSTATE ALL BATTERY CENTER battery for fleet truck 14 - qty 1 158.55
INTERSTATE ALL BATTERY CENTER battery for John Deere 8800 mower #4 at Kleiner - qty 1 106.75
INTERSTATE ALL BATTERY CENTER battery tender for Parks Shop welder & air compressor x 2 64.00
INTERSTATE ALL BATTERY CENTER Part to replace lighting in generator room & emergency 149.40
INTERSTATE BILLING SERVICE, INC.Brace holder kit for camel hydrocleaner C16390 119.09
JACK HENRY & ASSOCIATES INC Bank Fees February 2017 540.39
JAMES & DOROTHY ALEXANDER Refund, 3535240403, Wat/Sew/Trash, 2915 S Ketchum Way, Custo 39.18
JAMES L DAYE instructor fee-Basketball Fundamentals 2/6-2/27/17 - qty 4 416.00
JAMESTOWN ADVANCED PRODUCTS ADA accessible picnic tables for all current shelters x 24 3,660.00
JAMESTOWN ADVANCED PRODUCTS charcoal grills for Settlers shelter 3, Kleiner A-3, A-4 x 3 1,230.00
JAMESTOWN ADVANCED PRODUCTS picnic tables & charcoal grill for Reta Huskey Park - qty 10 5,444.00
JAMESTOWN ADVANCED PRODUCTS picnic tables & charcoal grill-Keith Bird Legacy Park x 10 5,444.00
JAMESTOWN ADVANCED PRODUCTS picnic tables & charcoal grills for Hillsdale Park - qty 14 7,078.00
JENSEN BELTS ASSOC 15-0403 prof services for Hillsdale Park design thru 3/2/17 6,652.00
JJ KELLER & ASSOCIATES FMLA Manager Online License - 3 years, 6/1/17-5/31/20 1,895.00
JOE BONGIORNO Per Diem, J. Bongiorno, IAAI Training Conf. & Wildland Fire 800.00
JUB ENGINEERS 16-0064, 17-0011, service 10/31/16-2/4/17 72,543.12
KAMAN INDUSTRIAL TECHNOLOGIES Parts to repair mixer pump at chemical injection system 9.26
KAMAN INDUSTRIAL TECHNOLOGIES Parts to repair mixer pump at dewatering bldg 35.16
Date: 3/23/17 01:16:32 PM Page: 5
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
KAMAN INDUSTRIAL TECHNOLOGIES Pump couplers for pump 2, heat loop, digester 4&5 bldg 32.80
KATHY DRURY-BOGLE, PHR 17-0051, Consulting Services for BEST Feb. 2017 2,000.00
KNIFE RIVER 17-0172, Service through 3/1/17 234,477.10
KTVB 16-0373, MADC Natural High Campaign Marketing - Feb 2017 500.00
L.N. CURTIS AND SONS 220/Boots with zipper, L.Smith, Boots $315, shipping $15 330.00
L.N. CURTIS AND SONS 220/Class B Navy Shirts, 2 139.98
LAWN CO MAINTENANCE deicer & snow removal at Homecourt 387.50
LES SCHWAB TIRE CENTER front tires for John Deere 997 #15 - qty 2 54.16
LES SCHWAB TIRE CENTER new tires for John Deere 1600 mower #3 at Settlers - qty 2 130.24
LES SCHWAB TIRE CENTER tire for John Deere 8800 mower #4 at Kleiner - qty 1 102.01
LEXIS NEXIS On line legal research - Feb 2017 345.00
LITHIA FORD LINCOLN OF BOISE Install Keyless Entry in New Fleet Unit # 158 85.65
LITHIA FORD LINCOLN OF BOISE Keyless Remote for Unit #158 & 160 169.61
LOWE'S 220/Credit for Inv #09809 due to tax charged (10.21)
LOWE'S 220/equip smoke alarm project, returned, credit to follow 10.21
LOWE'S 220/wirenuts & flashlight for smoke alarm program 9.63
LOWE'S Equipment, Orbital Saw - Shop Supplies, Jigsaw Blade Kit 152.86
LOWE'S Shop Supplies 102.76
LOWE'S string for marking ball fields - qty 6 39.72
LOWE'S WIZZ hand spreaders for various sites - qty 3 56.91
LOWE'S WIZZ spreaders - qty 3 56.91
MASTERCARD MC Pre-Pay PD#2, #8563, Low Balance As Of 3/21/17 -5,000.00
MATT FERRONATO Per Diem, M. Ferronato, Advanced Roadside Interview Techniqu 127.50
MEDICAL LOGISTIC SOLUTIONS Courier Service to send code books to Ada County 13.68
MERIDIAN TOOL & FURNITURE Refund, 3152121002, Wat/Sew/Trash, 111 S Stratford Dr, Custo 159.92
MERIDIAN TREE SERVICE INC Security-Removal of 2 Trees and 2 Stumps at Well 14 2,100.00
MINUTEMAN, INC.Admin key for maintenance 3.15
MINUTEMAN, INC.Building Keys for PD 6.30
MINUTEMAN, INC.keys for Seasonal Groundskeepers - qty 26 112.70
MISTER CAR WASH Fleet Washes for Feb 2017 150.00
MITCHELL LEWIS & STAVER CO.Heat shrink tube kit 4.60
MONTE STILES, LLC 16-0407, Policy Consultant Services for MADC, Feb 2017 1,250.00
MOTION & FLOW CONTROL PRODUCTS Equipment & Supplies 263.73
MOTIONS DANCE STUDIO instructor fee-Ballet,Tap,Jazz,Tumble,Cheer 2/6-2/28/17; 55 1,208.00
MOTOROLA 4 Stubby Antenna for CID 74.48
MOUNTAIN WATERWORKS, INC 16-0322, service through 2/28/17 2,366.25
MOUNTAIN WATERWORKS, INC 16-0358, Service Thru 2/17/17 - Final Invoice 3,489.75
MOUNTAIN WATERWORKS, INC 17-0218, service through 2/17/17 64,517.50
MSC INDUSTRIAL SUPPLY CO.Oil containment drum platform 84.17
MSC INDUSTRIAL SUPPLY CO.Parts for nozzle holder on vactor truck C19957 4.62
MUNICIPAL EMERGENCY SVCS 220/6 straps for SCBA masks 288.00
Date: 3/23/17 01:16:32 PM Page: 6
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
MUNICIPAL EMERGENCY SVCS 220/SCBA repairs, pk #07884, 07900,07910 522.75
NET@WORK, INC Annual Maintenance ConnectPoint for Sage HR to MIP PR 819.00
NET@WORK, INC Support 2/21/17 - Review Set-Ups In The Huckstep Interface 146.25
NORCO cylinder rental for welding gas - February 2017 38.08
NORCO miscellaneous welding supplies - qty 28 632.11
NOTARY LAW INSTITUTE Notary Law Institute renewal membership, S. Deardorff, 2/10/26.00
OFFICE DEPOT, INC.220/Binding combs 9.29
OFFICE DEPOT, INC.220/Laminating pouches, envelopes, covers 74.27
OFFICE DEPOT, INC.Badge holders & mechanical pencils 51.93
OFFICE DEPOT, INC.certificate frames - qty 3 15.75
OFFICE DEPOT, INC.DVDs, CDs, thumb drive, tab dividers, folders, paper, toner 161.63
OFFICE DEPOT, INC.legal pads - qty 1 dozen 9.10
OFFICE DEPOT, INC.Name Plates for New Employees at PD 53.97
OFFICE DEPOT, INC.Office Supplies 63.06
OFFICE DEPOT, INC.security lock box for Lanark Parks Shop - qty 1 39.95
OFFICE DEPOT, INC.USB Drive and Keyboard/Mouse for PD 49.98
OFFICE VALUE - MERIDIAN Binders, dividers & pens 104.37
OFFICE VALUE - MERIDIAN Credit Memo Office Supplies (27.02)
OFFICE VALUE - MERIDIAN Office Supplies 110.60
OFFICE VALUE - MERIDIAN Office Supplies, Tape Cartridge for Label Makers Qty 1 22.34
ON THE SPOT CLEANERS #15 220/Uniform dry cleaning 9.00
ON THE SPOT CLEANERS #15 Dry Cleaning for PD Uniforms 2/3/17 - 2/24/17 - Qty 202 Vouc 1,010.00
ONE SOURCE INDUSTRIES Employee Badge Prox Cards 278.00
OXARC, INC.17-0057, Chemicals, Sodium Hypo Chlorite - Qty 1422gl 2,359.86
OXARC, INC.220/Medical Oxygen 39.70
PACIFIC BACKFLOW Backflow repairs & supplies 432.00
PARK PLACE PROPERTY MANAGEMENT Refund, 0318080503, Wat/Sew/Trash, 5043 N Lolo Pass Way, Bot 72.94
PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 17 70.67
PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 18 15.30
PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 22 54.65
PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 4 48.71
PAUL'S MERIDIAN STINKER unleaded fuel for Ford Explorer 6.46
PNW-ISA 4/27/17 Trees & the Law course registration for E Huff 205.99
PRIMARY WEAPONS SYSTEMS, INC.SWAT CITF Replacement Rifle 1,099.95
PRO FORCE LAW ENFORCEMENT Flashlights for Duty Gear - Qty 90 2,526.30
PROTEX, LLC Alarm System Maintenance at PSTC 180.00
QUALITY TRAILER SALES 36 inch dump trailer VIN 5PTBD1422H1026788 7,450.00
QUALITY TRAILER SALES deck over trailer VIN 5PTBF2424H1026789 6,080.00
RICOH USA, INC C86079565, E174M911988 additional images 1/7/17-2/6/17 73.26
RICOH USA, INC C86079565, E174M911988 monthly copier lease for Apr 2017 280.53
RICOH USA, INC C86108123, E205M560104 copier lease 3/17 & additional copies 98.41
Date: 3/23/17 01:16:32 PM Page: 7
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
RICOH USA, INC C86172112, Copier Lease 4/1/17-4/30/17 162.69
RICOH USA, INC C86172150, Copier Lease 4/1/17-4/30/17 273.94
RICOH USA, INC C86172157, Copier Lease 4/1/17-4/30/17 251.89
RICOH USA, INC C86172509, Copier Lease 4/1/17-4/30/17 111.22
RICOH USA, INC C86173707, Cont# 4383709, addt'l pages 1/29/17-2/27/17 282.15
RICOH USA, INC C86173707, Cont# 4383709, addt'l pgs 12/29/16-1/28/17 221.67
RICOH USA, INC March Copier Lease, February additional images 540.33
RICOH USA, INC Ricoh Charges Feb. 2017 617.63
RIEDESEL ENGINEERING 17-0125, service 2/18/17 1,255.00
RJM, INC cables & hardware for irrigation cell modem install - qty 25 179.50
RJM, INC cell modem installation fittings 16.20
ROCKY MTN TOWING 220/Towing cars for extrication training 35.00
ROCKY MTN TOWING 220/Towing of cars for extrication training 35.00
RONALD W VAN AUKER INC Refund, Surety-2017-0020, Creamline #4 Shell & Core, Final R 31,265.30
SALT LAKE WHOLESALE SPORTS New Hire Firearms, 9mm Glock - Qty 8 3,369.00
SENIORS BLUE BOOK OF IDAHO CDBG Senior Resource Guide PY15 - Spring 2017 Edition 2,500.00
SHRED-IT USA, LLC.Document Shredding - Feb 2017 for Legal,MUBS,Finance & Clerk 233.46
SIGNS, ETC Meridian Homecourt reflective road signs - qty 2 337.64
SIMPLEX GRINNELL 17-0128, Monthly alarm monitering, April 2017 572.69
SIMPLEX GRINNELL 17-0136, extinguisher inspection Old City Hall Feb 2017 54.45
SIMPLEX GRINNELL 17-0136, Sprinkler inspectio Police Admin Feb. 2017 173.80
SIMPLEX GRINNELL 2 unit fire extinguisher 6-year maintenance 50.00
SIMPLEX GRINNELL 220/Hydrotest 4 extinguishers @ St. 4 200.00
SIMPLEX GRINNELL 220/Service 3 fire extinguishers @ St. 1 90.00
SIMPLOT PARTNERS mound clay for Storey Mo Brooks Field - qty 10 bags 195.00
SKILLPATH SEMINARS Registration, C. Krausch, The Coaching & Mentoring for Leade 199.00
SLHS SERVICE AREA Pre Employment Testing - D.Kenny 159.00
SLHS SERVICE AREA Pre Employment Testing - L.Ahl 26.00
SLHS SERVICE AREA Pre Employment Testing for J.Shackelford 227.00
SLHS SERVICE AREA Pre Employment Testing for N.Allex 68.00
SPECIALTY CONSTRUCTION SUPPLY delineators for handicap ramp downtown on Idaho Ave - qty 4 55.80
SPECIALTY PLASTICS & FAB, INC 80 PVC union, socket x female thread 28.88
SPECIALTY PLASTICS & FAB, INC PVC pipe & tees for reuse 118.10
SPF WATER ENGINEERING, LLC 15-0371, service 2/1-2/28/17 182.00
SPF WATER ENGINEERING, LLC 15-0468 prof svcs Borup Park well & pump - February 2017 160.00
SPF WATER ENGINEERING, LLC 16-0374 prof svcs Storey Park well engineering - 02/2017 319.50
SPF WATER ENGINEERING, LLC 17-0216, service 2/1/17-2/28/17 5,557.50
STONE LUMBER Equipment 167.94
SUNNY COMMUNICATIONS, INC.Repair four Portable Radios 1,115.00
TACOMA SCREW PRODUCTS Boiler all thread for repair on control panel, boiler 4,7.53
TAMMY DEWEERD Per Diem, T. DeWeerd, Treasure Valley Strategic Planning, Ca 76.50
Date: 3/23/17 01:16:32 PM Page: 8
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
TATES RENTS (GENERAL OFFICE)220/LP Gas for heaters for training 13.75
TATES RENTS (GENERAL OFFICE)220/Rent heater for training purposes 141.00
TATES RENTS (GENERAL OFFICE)manlift rental for MYB backstop repair at Settlers 3/6/17 123.00
TATES RENTS (GENERAL OFFICE)Safety recall repair on telehandler 91.96
TATES RENTS (GENERAL OFFICE)Storey Park Shindawa backpack blower repair 37.50
TELANSWER, INC After Hour Answering Services 3/1/17-3/31/17 131.60
TERRY & DONNA ENGLISH Refund, 3232402605, Wat/Sew/Trash, 1621 E Pegram St, Custome 40.10
THE CAR PARK PD Court Parking Feb 2017 96.00
THE COBLE COMPANY Shoulder Patches for PD - Qty 300 1,061.00
THE UPS STORE Postage for Shipping Evidence 90.94
THOMPSON FAMILY TRUST Refund, 0704114903, Wat/Sew/Trash, 1882 E Trail Blazer Dr, C 26.51
TRACY BASTERRECHEA Per Diem, T. Basterrechea, AELE Use Of Force Workshop, Las V 352.00
TRAVIS & AMANDA LONG Refund, 4440012801, Wat/Sew/Trash, 3554 S Springfield Ave, C 26.00
TRUEPOINT SOLUTIONS LLC 15-0253, TruePoint Software License - Installment 3 of 3 50,000.00
TYLER PARRISH Per Diem, T. Parrish, ABPA Annual Conference, San Antonio TX 288.00
URISA Project 10601 Insurance permiums for WRRF, 2/16/17-8/30/19 65,789.00
URISA URISA Membership, T. Ricks, 1/1/17-12/31/17 175.00
USA BLUEBOOK Actuator valve for N. Black Cat lift station 774.85
USA BLUEBOOK Repair Supplies 200.54
USA BLUEBOOK Safety 27.98
USA BLUEBOOK TWAS psi gauge 161.57
USSSOA basketball officiating 2/27-3/3/17 - qty 14 games 735.15
USSSOA basketball officiating 3/6-3/10/17 - qty 24 games 1,260.25
USSSOA volleyball officiating 2/27-3/3/17 - qty 67 games 1,461.67
USSSOA volleyball officiating 3/6-3/10/17 - qty 58 games 1,265.33
VIKTOR KRIVOSHEY Refund, 1779032203, Wat/Sew/Trash, 2276 N Viewhill Ave, Cust 64.82
WEE NIN CHAN & QIWEN TANG Refund, 1910230302, Wat/Sew/Trash, 2515 N Chatterton Ave, Cu 35.74
WEIDNER & ASSOCIATES 220/6 pressure gaskets for equipment 148.74
WEIDNER & ASSOCIATES 220/One Entry Axe, equipment 157.57
WEIDNER & ASSOCIATES 220/Parts & service annual prev mtnc on SCBA Compressor 1,249.92
WEIDNER & ASSOCIATES 220/Replacement toggle switch for vulcan streamlight 94.72
WESTERN STATES CHEMICAL Brush, glass cleaner, odor neutralizer & paint stripper 522.67
WIENHOFF & ASSOCIATES, INC Pre Employment / Random Drug & Alcohol Testing - Qy 6 180.00
WORKMAN OUTFITTERS Safety 84.95
WW GRAINGER, INC 220/1 pack of marking chalk, St. 1 39.11
WW GRAINGER, INC 220/Hose reel, 2 utility knives, St. 5 100.00
XEROX CORPORATION - PASADENA Xerox 7835 base fee Feb 2017; click fees 1/27-2/27/17 618.53
ZGA ARCHITECTS & PLANNERS Design of ADA Upgrades to City Hall Public Parking 2,805.00
ZONES Double Cell/LTE Connecting Visa SMA Double WiFi Connecting V 350.00
Report Total 1,005,593.78
Date: 3/23/17 01:16:32 PM Page: 9
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 7A
PROJECT NUMBER:
ITEM TITLE: SWAC
SWAC: Proposed Community Recycling Fund Project - Recycle o Bicycle
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
City 0f M@1Y�11c'!�l
Sol Waste,
Advisory CommissionNor
J. Scott Walters — Seat 1
Mark Nelson
— Seat 2
Cheryl Caldwell -- Seat 3
Steven Cory
— Seat 4
Meg Larsen
— Seat 5
Karie Glenn
— Seat b
Dave Neal
— Seat 7
Andrea Pogue
— Seat 8
Victoriah Madrigal, youth
— Seat 9
To: The Mayor and City Council
From: Steve Cory, Chair, Meridian Solid Waste Advisory Commission
Re: SWAC Proposed Community Recycling Fund Project (CRFP), "Recycle a Bicycle
Event" and Request for Funding of $500
Date: March 28, 2017
At its meeting on March 22, 2017, SWAC reviewed and approved bringing SWAC's proposed CRFP
project," Recycle a Bicycle Event," to City Council for approval and funding authority of $500.
Overview: This is a collaborative project with SWAC, Meridian Parks & Recreation Department, and
Republic Services. Republic Services has hundreds of bicycles dropped off at the Transfer Station every
year. They are destined to be thrown out at the landfill. Attached is a February 28, 2017 Idaho
Statesman article documenting this untapped waste stream. SWAC is interested in diverting some of
these bicycles from the landfill by holding an event where participants can learn to repair a bike and
then take it home with them. The proposed "Recycle a Bicycle Event" would be included on the first
day's events of the Meridian Parks & Recreation Department's upcoming "Unplug and Be Outside"
weeklong event along with several other bike -related events already scheduled. SWAC is seeking $500
from the CRFP to cover the cost of items needed to repair the bikes. Republic Services has agreed to
cover any additional costs if necessary.
Proposed CRFP Project, "Recycle a Bicycle Event": Here is the proposal in more detail:
Event: "Recycle a Bicycle" (to be held along with the City's opening day Unplug and Be Outside
activities)
Date: Saturday, April 22, 2017
Place: Storey Park
Time: 11-3 pm
Description: An event where participants can learn to repair a bike and then take ownership of it.
Instructors: Two bike technicians that have agreed to donate their time and expertise to this proposed
event.
Pre -registration:
Pre -registration will be set up on Event Brite by the Meridian Parks & Recreation Department.
There will be an open window to register from April 1 -April 15. No cost to register.
• Registrants will sign up for one of 32 slots available to four participants per thirty minute blocks
from 11-3 pm.
• Registrants will asked for the age, gender, and height of the registrant as part of the registration
form to assist with bike fitting per registrant.
• Registrants will be required to be Meridian residents.
• Parents of minors twelve and under will have to complete the registration and commit to
participating with their child at the event.
• Registrants will be required to sign a Waiver of Liability.
After registration closes:
• The Parks & Recreation Department will give Republic Services and the two technicians the
age/height/gender information and they will pick out bikes that need minimal repairs and are
likely to be suitable for the registrants. A few extra bikes will be included.
• Republic Services and the two technicians will prepare an itemized list of the bicycle parts
needed to repair the bikes along with a cost estimate.
• As approved by City Council, the CRFP will cover up to $500 of these costs to repair the bikes. A
receipt will be presented for actual cost reimbursement to f=inance. Republic Services will cover
any overage.
Marketing/Signage:
• The Parks & Recreation Department will include the "Recycle a Bicycle Event" as part of their
marketing/advertising for the Unplug and Be Outside event.
• SWAC will work with Kaycee Emory, Mayor's Office, to create the appropriate signage to
recognize the CRFP and other contributors to this event.
Event Day:
• Republic Services will bring the bikes to Storey Park (to designated area)
• SWAC Commissioners will handle registration sign -in and man the event in blocks of time/taking
photos/being helpful, etc. Parks & Recreation Department will provide tables and chairs as
needed.
• The two technicians will help the participants to repair the bikes.
• If SWAC can recruit additional bike savvy people to assist with repairs all the better.
• Participants will leave with their bike.
Post Event: Wrap up and report back to SWAC.
In conclusion, SWAC respectfully requests City Council approve this proposed project and authorize
funding of $500 from the CRFP as recommended. The Mayor and City Council will be kept informed as to
the outcome, including cost, of this project.
Meridian Republic Services seeks partner for bike recycling pro...
LOCAL FEBRUARY 28, 201? 11:31 AM
Page 1 of 3
i fes'
e
MeridianRepublic Se
creative ideas to keep good bikes out of
the landfill
1of2
BY ANNA WEBB
a webb[vrdahostai'esman. corn
Around a year ago, Rachelle Klein at Republic Services in Meridian decided that too
http://www.idahostatesmati.com/news/local/articlel35466959.html 3/1/2017
Meridian Republic Services seeks partner for bike recycling pro... Page 2 of 3
many good bikes were being thrown away as trash and ending up in the landfill.
"some of there just had flat tires, or a torn seat," said Klein.
She started working with local volunteers to rehabilitate the bikes and give them
away to people in need. Ken Pierson, a local resident with bike -repair skills, stepped
up as a top volunteer. Pierson gave countless hours and even bought needed bike
parts with money from his own pocket. He and other volunteers, including local
Boy Scouts, ended up rehabbing more than 50 bikes and giving them to the local
Bags and Girls Club and the Agency for New Americans. The effort earned Pierson
a Meridian Stars volunteer award in 2016.
Everything was going fine until Pierson and his wife left to go on a mission for the
LDS Church, said Klein.
"But the funnel kept filling with bikes," she said.
Other volunteers have stepped up to help since Pierson's departure. But Klein and
her fellow staffers are now looking for local groups interested in partnering with
Republic in a more committed war to get more good bikes out the door.
Klein estimates that between 300 and 4403 bikes are waiting for repairs at Republic
Services' transfer station in Meridian. There are a variety of brands, a variety of
conditions, and bikes for both kids and adults.
Not all of the bikes can be saved. Some go to the metal recycler. But most of the
bikes just need a few repairs.
"We're looking for long-term, sustainable partners, an organized group to come
forward," said Klein, "whether that's a church group, a scout group or another kind
of service organization.
"It could be an honors chub at a high school that wants to fix up bikes for refugee
students at their school."
Klein also welcomes ideas from anyone who might have some creative solutions
when it comes to fixing bikes and distributing them in the community.
Republic continues to accept donated bikes for the program. People can drop off
bikes in any condition Mondays through Saturdays from S a.m. to 5 p.m. at the
company's collection site, 2130 W. Franklin Road, between Linder and Ten Mile.
if you'd like to get involved or share your ideas for the rescued bikes, call Rachelle
http,//www.idahostatesman.com/news/local/article135466959.html 3/1/2017
!r)A.HD 7
THE MERIDIAN COMMUNITY
RECYCLING FUND
City of Meridian
Community Recycling Fund (MCRF)
Application
This application is to be completed by individuals and organizations applying for funding from the City of Meridian
Community Recycling Program Fund. This application must be completed in its entirety. Please use additional sheets of
paper if necessary.
Applicant Name (individual, organization, company), Address, and Contact Information:
Solid Waste Advisory Commission 33 E Broadway Ave. Meridian ID $3642
Contact Name and Title: Steve Cory, Chair SWAC, Email: stcoKy&q.com
1) Describe the community project you would like to have supported. Provide as much detail as possible
including any drawings, designs, and other information that helps to fully explain the project.
See attached.
2) Describe how this project will benefit the community and meet the program criteria of the Meridian
Community Recycling Fund as outlined in the Community Recycling Fund overview.
Participants of this event will learn to repair a bike and then take it home with them keeping the bike from being
thrown out at the landfill.
3) Describe the recycled content materials to be used including manufacturers information if applicable.
Please note: Applicants of construction projects must comply with City building permit requirements.
Scrapped bicycles at the Transfer station.will be repaired and put back in use
4) Describe the type and location of recognition signage or other methods of recognition that will be used to
acknowledge the financial assistance provided by the Community Recycling Fund, (e.g., plaque, standing sign,
etc.), and the location. Submit a draft concept drawing or design for the proposed signage to be used. Please
note: Applicants must comply with City sign permitting requirements. The city will provide the successful
applicant with graphic files of the Meridian Community Recycling Fund logo and slogan to be
incorporated into recognition signage and/or materials.
CRFP signage will be present at the event.
5) Referring to the MCRF's Program Criteria and Requirements, Section B.1.f., please describe your project's
funding needs in the appropriate section below:
$500.00
Revised 02/26/2014 Page 1 of 2
6) If your project costs exceed $5,000 please provide information sufficient to establish your ability to provide
the 50% match in cash funds or donated materials you are required to provide.
Not applicable.
7) Provide a proposed time schedule for the project.
See attached.
By signing the applicant represents that (1) he/she has read and understands the MCRF Program and its Project
Criteria and Requirements; and (2) if awarded funds, he/she agrees to comply with all of the conditions and
requirements related to, but not limited to, permitting, signage, funding, reporting, and project completion. Failure
to do so may result in cancellation of project approval and rescission of funds awarded.
Signature of Contact Person: /s/Steve Corn Date: March 22, 2017
Return to:
City of Meridian
ATTN. Andrea Pogue
33 E. Broadway, Meridian ID 83642
Revised 02/26/201.4 Page 2 of 2
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 7B
PROJECT NUMBER:
ITEM TITLE:
Resolution No. 17- 00 : A Resolution of the Mayor and the City Council of the City of
Meridian Approving a Community Recycling Fund Application for the Project 'Recycle
a Bicycle Event' Sponsored by the Solid Waste Advisory Commission and Funding
Authority of $500; and Providing an Effective Date
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN RESOLUTION NO. 1 -7— X00 I
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN APPROVING A COMMUNITY RECYCLING FUND APPLICATION FOR
THE PROJECT `RECYCLE A BICYCLE EVENT' SPONSORED BY THE SOLID WASTE
ADVISORY COMMISSION AND FUNDING AUTHORITY OF $500; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Meridian adopted the City of Meridian
Community Recycling Fund Program (CRFP) for the purpose of funding projects with money
generated from recycling revenue to promote recycling -related projects in the community; and
WHEREAS, the Solid Waste Advisory Commission is seeking approval from City Council
for a CRFP project entitled, "Recycle a Bicycle Event" to be held on April 22, 2017; and
WHEREAS, the Solid Waste Advisory Commission is seeking CRFP funding authority of
$500 to support the Recycle a Bicycle event; and
WHEREAS, the Solid Waste Advisory Commission has completed the application process
for the Recycle a Bicycle event and voted to recommend it for approval to City Council at the March
22, 2017 Solid Waste Advisory Commission meeting; and
WHEREAS, the CRFP project application and supporting memorandum are attached hereto
as exhibits for reference; and
WHREAS, the City Council finds the project to meet the purpose, goals, criteria, and
requirements of the City of Meridian Community Recycling Fund Program;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the Solid Waste Advisory Commission's application to hold the Recycle a
Bicycle Event and purchase items needed to repair the bicycles at the event with up to $500 fiinds
from the City of Meridian Recycling Fund is hereby approved; and
Section 2. That the Finance department is authorized to distribute the requested funds
according to the procedures set forth in the Community Recycling Fund Program; and
Section 3. That the approval to proceed with the SWAC/CRFP project is effective
immediately.
RESOLUTION FOR CRFP PROJECT AND FUNDING AUTHORITY
2017.
ADOPTED by the City Council of the City of Meridian, Idaho, this � day of March,
APPROVED by the Mayor of the City of Meridian, Idaho, this ') � day of March, 2017.
ATTEST:
By.
C. Jay Colev, City Cleric
APPROVED:
tee._
Mayor Ta m -de Weerd
DAA]j��L�� A.
m 1 N!qj
SE
RESOLUTION FOR CRFP PROJECT AND FUNDING AUTHORITY
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 8A
PROJECT NUMBER: H-2017-0023
ITEM TITLE: Volterra Heights No. 3
Final Plat for Volterra Heights No. 3 (H-2017-0023) by Cottonwood Development
Located South Side of W. McMillan Road and West of N. Ten Mile Road
1. Request: Final Plat Approval Consisting of Twenty -Seven (27) Single Family Residential
Lots and Three (3) Common Lots on Approximately 7.68 Acres in the R-8 Zoning District
MEETING NOTES
A -Pt(- ?oI7
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CityCouncilMeeting
March 28, 2017
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 8B
PROJECT NUMBER: H-2017-0022
ITEM TITLE: Vicenza Subdivision No. 5
Final Plat for Vicenza Subdivision No. 5 (H-2017-0022) by Cottonwood Development
Located North Side of W. McMillan Road and East of N. Black Cat Road
1. Request: Final Plat Approval Consisting of Twenty -Two (22) Single Family Residential
Lots and Four (4) Common Lots on Approximately 7.49 Acres in the R-4 Zoning District
MEETING NOTES
6d t! ,vc1eJ tJ Rri L /K, �0/7
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 8C
PROJECT NUMBER: H-2017-0021
ITEM TITLE: Vicenza Subdivision No. 6
Final Plat for Vicenza Subdivision No. 6 (H-2017-0021) by Cottonwood Development
Located North Side of W. McMillan Road and East of N. Black Cat Road
1. Request: Final Plat Approval Consisting of Forty (40) Single Family Residential Lots and
Four (4) Common Lots on Approximately 14.88 Acres in the R-4 Zoning District
MEETING NOTES
(��t►�r,�,Q APr,& do17
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: 5035 W. Franklin
Water and Sewer Service to an Un -Annexed Property at 5035 W. Franklin Road
MEETING NOTES
u✓ APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
E IDIA4
*M-
Public
IDAHO
Works Department
MEMORANDUM
DATE: March 22, 2017
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Warren Stewart, City Engineer
Mayor Tammy de Weerd
City Council IMemberso
Keith Bird
Joe Borton
Luke Cavener
Genesis Milam
Anne Little Roberts
Ty Palmer
SUBJECT: Water and sewer service to an un -annexed property at 5035 W. Franklin Road
During the design process of the ACHD Franklin Road (Black Cat to Ten Mile) project, ACRD
discovered they would have to remove Mark Choi's drain field located at 5035 W. Franklin
Road. They agreed to pay the construction, materials, and connection costs, including the
assessments, for City water and sewer services when they were available as part of their right-of-
way negotiations. There was a miscommunication between the right-of-way and construction
departments within ACRD and the drain field was removed without the property being
connected to City sewer. Mark Choi's sewer started to back up and ACHD is now paying to
pump the tank every ten days.
ACRD will need to provide the residential water and sewer services to the existing home to
restore his sewer system and connect the home to City water. Mr. Choi has written a letter to the
City making a formal request to connect.
I have reviewed the letter dated March 16, 2017 and other supporting documents, and find no
physical reason that would prohibit water and sewer service to the subject parcel. New water
and sewer mains were installed across the frontage of his property.
I recommend that Mr. Choi enter into a Connection Agreement with the City of Meridian
allowing him to obtain water and sewer services with the following conditions: he (or ACRD)
pay the water and sewer assessment fees required to connect and take the necessary steps to
annex his property when it becomes contiguous to City limits. All other required City of
Mer, ian fees Id have to be paid prior to water meter installation and sewer service
c ction.
Warren Stewart
City Engineer, P.E.
City of Meridian Public Works
:i2
17 -
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Jared Hale
From: markchoi1964 <markchoi1964@gmail.com>
Sent: Thursday, March 16, 2017 11:36 AM
To: Jared Hale
Subject: RE: My e-mail address
Dear Mr Hale
As the property owner of 5035 Franklin, I am respectfully requesting that city of Meridian for sewer and water
be extended to my property.
The ACRD project Flanklin and Black Cat appears to have impacted the drain field at the property. The septic
system will either need to be replaced or the house hooked up to city services. My preference is to connect to
city services.
Thanks for your concern and assistance, and please feel free to contact me at 901-828-1964 if you have any
questions or need additional information.
Sincerely
Mark Choi
March 16, 2017
Sent via the Samsung GALAXY S® 5, an AT&T 4G LTE smartphone
-------- Original message --------
From: Jared Hale <jhalegmeridiancit�r�>
Date: 3/16/17 9:29 AM (GMT -06:00)
To: markchoil964ggmail.com
Subject: My e-mail address
Jared Hale I Engineering Project Manager
City of Meridian I Public Works Department
33 E. Broadway Ave., Meridian, Idaho 83642
Phone: 208-489-03701 Cell: 208-484-4862 1 Fax: 208-898-9551
Built for Business, Designed for Living
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law,
in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law.
QUITCLAIM DEED
FOR VALUE RECEIVED, SHIN A. CHOI, WIFE OF THE GRANTEE
Does hereby convey, release, remise and forever quit claim unto
MARK CHOI, A MARRIED MAN AS HIS SOLE AND SEPARATE PROPERTY
whose current address is: 5035 WEST FRANKLIN ROAD, MERIDIAN, ID 83642
the following described premises:
A parcel of land lying in a portion of the Northeast quarter of the Northeast quarter of Section 16, Township 3
North, Range 1 West, Boise Meridian, Ada County, Idaho being Parcel A of Record of Survey 4155 Recorded
February 3, 1998 as Instrument 98009110, being more particularly described as follows:
Commencing at the Northeast comer of said Section 16; thence
North 89 degrees 54'51" West 495.26 feet along the North boundary line of said Section 16 to the REAL POINT OF
BEGINNING; thence leaving said North boundary line South 00 degrees 10'11" West 1328.55 feet; thence
North 89 degrees 53'36" West 293.44 feet; thence
North 00 degrees 10' 11" East 1328.44 feet to a point on the North boundary line of said Section 16; thence
South 89 degrees 54'51" East 293.44 feet along said North boundary to the REAL POINT OF BEGINNING except
any portion tying within the right-of-way of Franklin Road.
TO HAVE AND TO HOLD the said premises, unto the said grantees, heirs and assigns forever.
Date: JANUARY 24, 2006
By: _
SHIN A. CHOI
-F
STATE OF e )
ss:
COUNTY OF S Ibu- )
ON THIS 2 to OF JANUARY ,2005 , BEFORE ME, THE UNDERSIGNED, A
NOTARYPUBLIC PERSONALLY APPEARED ,SHIN A. CHOI, KNOWN TO ME OR
PROVEN TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE
PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT
ANA ACKNOWLEDGED TO ME THAT HE EXECUTED THE SAME.
NOTARY PUBLIC
RESIDING AT: McMph)S, ' t j
MY COMMISSION EXPIRES: j--Jg_09
, P
\
Y\
cci
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 9B
ITEM TITLE:
Priority Based Budgeting
PROJECT NUMBER:
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
City of Meridian, Idaho
Priority Based Budgeting
Chris Fabian
Tuesday, March 28th 2017
Over 150 communities served
across the US and Canada
3
PBB in the Pacific NW –Bainbridge Island WA, Kenmore WA, Clark County WA,
Maple Valley WA, Springfield OR, Tualatin OR, Boise ID, Post Falls ID, Idaho Falls ID…
Why PBB?
Washington County,
Wisconsin
The County’s property tax rate was
lessened by 0.93% to the lowest
County tax rate in nearly a half century.
Through PBB, the County realized
$590,000+ in savings in their very
first year, from partnerships, program
elimination, previously unidentified
program and grant revenue, and
resource reallocation.
Highlights from the County Budget Message:
The Parks and Planning Department reduced their property tax levy reliance by
$270,000 in the proposed 2017 budget.
•$100,000 of Golf Course earnings will be transferred to park operations to
reduce reliance on tax levy.
•Increased revenues to move closer towards self-sufficiency including rental
revenues for park properties ($35,000) and charges for mowing and snowplowing
to the Agriculture and Industrial Society ($75,000). Land Conservation increases
in the tree and prairie seed program ($10,000) and sanitary permit services
($25,000).
•Reduced staffing levels by 2.80 FTE in lower priority programs through
attrition and department restructures resulting in $212,000 of savings used to fund
higher priority initiatives described above.
•Small program eliminations and changes related to the Get Moving
Washington County website ($1,700) and water quality monitoring ($4,000).
The Human Services Department made significant efforts to reduce low priority
areas in order to realign dollars to higher priority programs. Several non-mandated
programs comprised of tax levy contributions to local organizations scored as low
priorities, and funding was repurposed.
•Homeless Coalition –$25,000 in county levy support.
•Big Brothers Big Sisters –$7,200 in county levy support.
•Friends of Abused Families –$17,800 in county levy support.
•Boys and Girls Club –$5,500 in county funding.
•Facilities reduced staffing levels by 2.14 FTE creating savings of $50,000 in
personnel costs by contracting out cleaning services at the Public Agency Center
and implementing changes to service levels.
•Finance eliminated one Accounting Assistant position in anticipation of a
workload reduction related to the implementation of a new time and attendance
system.
•The Aging and Disability Resource Center eliminated several low priority
programs including the annual Senior Conference.
•County Clerk eliminated the customer directory and referral program
generating savings of $22,500.
•Direct funding for the History Center was reduced by about $7,000.
Strathcona County, Alberta
“Council has been working closely with
administration since 2015 to adopt
priority-based budgeting (PBB). Today,
we are seeing the positive result of this
approach –a tax decrease, with no
loss to service levels or infrastructure
maintenance,” says Mayor Carr. “In
addition to PBB, we have realized
significant efficiencies by reviewing our
history of budgets to actuals, and
budgeting less conservatively and by
reallocating resources across
departments to fund areas of higher
priority.”
Kalamazoo, Michigan
A commitment of $70 million in the first 3 years,
the Foundation for Excellence will provide resources
each year to the City of Kalamazoo which will be
used to:
•Stabilize the City’s budget,
•Immediately reduce city property taxes by more
than 1/3, with a long-term goal of a 50 percent
total reduction,
•Improve regional collaboration and advocate for
State dollars,
•Key investments to create a vibrant, forward-
looking community that benefits everyone, with a
primary goal of ending generational poverty.
Priority Based Budgeting will be the lens
through which resource allocation decisions are
made for FFE funding, and all City resources.
Douglas County, Nevada
In 2012, Douglas County was the first
county in the country to start using priority
based budgeting (PBB). The County used
the switch to “PBB, which many consider a
leading practice in local government, to
bring residents into the budget process .
The results?
•Balanced its $3 million annual
structural deficit
•Reallocated more than $1 million
annually in existing revenue to road
maintenance
•Increased its bond rating for the first
time in 10 years to its highest level
ever
Boulder, Colorado
•7 consecutive years implementing Priority
Based Budgeting
•Reallocated over $1.7m away from 4th
Quartile Programs, growing higher priority
programs by over $40m+.
How does it work?
•Determine Results
•Identify Programs and Services
•Value Programs based on Results
•Allocate Resources based on
Priorities
What does it
cost?
What
do we
do?
Why are we in
business?
Costs Program
s Results
Allocation Scoring
Program Inventory and Costs
Departments develop their own “program”
inventories
Comprehensive list of “what we do”
Comparing relative value of programs, not
relative value of departments
Goldilocks & the Three Bears: Not too
big, not too small, just right!
•TOO BIG = Departments/Divisions
•TOO SMALL = Tasks
•JUST RIGHT = Measure relative size
based on costs/people associated with
program to more discretely
demonstrate how resources are used
Division Program
Accounting Accounts Payable
Accounting Accounts Receivable/Collections
Accounting Audit Coordination
Accounting Internal Controls
Accounting Investments
Accounting Payroll Processing
Administration Development & Redevelopment Projects
Administration Urban Renewal Projects
Administration Budgeting
Administration Debt Management/Capital Funding
Administration Financial Reporting
Administration GID Support
Administration Information Desk
Administration Pension Administration
What is a
“Program”?
What is “too big”
or “too small?”
How many should
we have?
Program Inventory: tap database of 50,000+ programs
Costs -Personnel and Non-Personnel
Line Item
Budget
Capital ProjectsOne-Time
Costs
On-
Going Costs
Personnel
Debt Service
Non-Personnel
Exclude
Program
Budget
Inventory
***can be included as a
Fixed Cost
Results: Community and Governance
Financial
Stewardship
High-Quality
Workforce
Regulatory
Compliance
Economic
Vitality
Safe
Community
Sustainable and
Maintained
Development
Effective
Transportation
Health and Well-
being of Citizens
Culture and
Recreation
Quality
Neighborhoods
Livable and
Inclusive
Smart Cities
Safe and Secure
Community
Effective Utilities,
Transportation and
Telecommunications
Infrastructure
Economic
Vitality, Education and
Workforce Development
Recreation and Cultural
Opportunities
Health and Well-being
of Community Governance
…is prepared to respond to
emergencies
…eases traffic flow and
minimizes congestion
…attracts new businesses,
and creates jobs …supports the arts
…access to safe drinking
water, clean air, waste
removal
…maintains compliance with
regulatory obligations
…enforces the law …provides convenient and
efficient access
…helps retain current
businesses
…opportunities for cultural
enrichment
…preserves the natural
environment
…assists and supports
decision makers with
information, analysis and
consultation
…reduces crime
…well-maintained
infrastructure, planned for
future development
…develops the workforce …life-long learning
opportunities (libraries)
…basic needs –safety,
shelter, food, opportunity to
work
…stewardship of financial,
human and physical
resources
…protects property
…provides access to multi-
modal travel options (air,
public transportation, bike
lanes, trails)
…attracts visitors and
tourism
…encourages healthy
people (promotes active
lifestyle)
…cares for the vulnerable
(elderly, youth)
…attracts, develops and
retains talent
…ensures safe air and
access to drinking water
…promote efficient and
coordinated sewer and
water system
…provides infrastructure to
support commerce
(transportation, utilities, etc)
…supports community
events, and entertainment
options
…keeps community safe
from danger (crime,
disease, emergencies)
…enhances accountability
and transparency in
operations
…protects the environment
…ensures adequate energy
and telecommunications
services
…regulates growth and
development ..parks, trails, open spaces …ensures the character of
the community is preserved
…seeks, leverages and
creates intergovernmental
opportunities and
partnerships
…provides safe travel and
mobility
….affordable, accessible,
high-speed internet access
…enables business to
function
…preservation and
protection of historically
significant buildings and
sites
…open, inclusive and
diverse
…provides timely and
effective customer service
Result Definitions:Creating a Result Map
SearchPBB to identify measurable Results and Definitions
ProgramProgram
ProgramProgram
Program
Peer ReviewPeer ReviewScoresScores
Scoring
Define Results
By Department By Results
=
=
Final Scores
21
Scoring & Peer Review: templates downloaded from software
Rank Avg Score
Q1 63.91
Q2 48.49
Q3 33.28
Q4 18.82
Total 41.55
Allocate Resources based on Priorities
4 Software Applications to Drive PBB Culture
1.) For Super Users: OnlinePBB.net 2.) For Elected Officials: PresentPBB.net
4.) For Citizens: OpenPBB.net3.) For Departments: DashPBB.net
Project Implementation
OnlinePBB Demo
•Upload new Personnel and Non-Personnel information
•Allocate costs to Programs
•Upload Department Scores
•Save the Model
•Use the RAD plot to identify a Program
Getting Started
•Gather costs, both Personnel and Non-Personnel -these will be used to
create a Program Inventory
•Contact us to get more information on attending or scheduling your first
webinar
Next Steps
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20 21 22 23 24
27 28 29 30 31
Mon Tue Wed Thu Fri
1 2 3
6 7 8 9 10
13 14 15 16 17
20 21 22 23 24
27 28
Mon Tue Wed Thu Fri
2 3 4 5 6
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16 17 18 19 20
23 24 25 26 27
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MarchJanuaryFebruary
Contact us for information on attending
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 9C
PROJECT NUMBER:
ITEM TITLE:
Finance: FY2018 Budget Roadshow Wrap-up
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
FY18 BUDGET PRESENTATION
MARCH 28, 2017
Crystal Ritchie, Human Resources –Human Resources Manager
Christena Barney, Human Resources –Human Resources Generalist
Todd Lavoie, Finance –Chief Financial Officer
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Agenda
•March Presentations
•City’s Compensation Wrap-up
•Discussion / Guidance / Direction on Compensation
•City’s Benefits Wrap-up
•Discussion / Guidance / Direction on Benefits
•City’s 3% Allowable Tax Wrap-up
•Discussion / Guidance / Direction on 3% Allowable Tax
•Questions
F
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March Presentations
•Communicated a lot of information on City Compensation, City Benefits,
and City Property Taxes
•March topics have significant budgetary impacts
•Provided an opportunity for you to process the information
communicated
•Allow Council discussion / direction / guidance at the end of the month
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March Presentations
The first 3 meetings in March provided information for your consideration
March 7 March 14 March 21
March 28
Healthcare
Benefits
City’s
Compensation
Plan
Council
Guidance
and Direction
Your Guidance / Direction
Requested
FY18 Budget Impact Projections
Allowable 3%
Property Tax
Projections
F
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1
8
B
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G
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City’s Compensation Wrap-up
•The City’s Compensation Program is supported by City Policy and administered by
the use of established Salary Guidelines
•Proposal for 3% Placeholder
•Merit Only
•Local / State Data generally available in May / June
•National Data generally available in June
•Data includes:
•Salary Surveys
•Market Surveys
•Comparative Data
•Economic Indicators
HR will continue to monitor and provide a formal recommendation for the FY18
budget as local and national data becomes available
F
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City’s Compensation Wrap-up
F
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Discussion / Guidance / Direction on Compensation
Questions / Discussion
•Proposal for 3% Placeholder
•Merit Only (Subject to change as data becomes available)
F
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City’s Benefits Wrap-up
•Benefits Committee will continue to support and implement strategic objective
3.B.1: Develop a Cost Effective and Competitive Benefits Plan
•Considering options to assist in the sustainability of the benefits program
•Proposal for a 3.02% placeholder based on our 85% experience rating
•Actual renewal rate will not be available until June 2017
HR will continue to monitor and provide a formal recommendation for the FY18
budget as renewal rates and data becomes available
F
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City’s Benefits Wrap-up
F
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Discussion / Guidance / Direction on Benefits
Questions / Discussion
•Proposal for a 3.02% placeholder
•$6,372,173 (Total 2018 proposed cost)
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City’s 3% Allowable Tax Wrap-up
•City of Meridian follows State Idaho Code to calculate Property Taxes
•City of Meridian partners with Ada County to finalize total Property Taxes to be
levied
•Discussed how Property Taxes are developed and calculated
•Considerations for taking the 3% Allowable Increase
•Financial impacts for not taking the 3% Allowable Increase
F
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1
8
B
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City’s 3% Allowable Tax Wrap-up
•Presented estimated FY2018 Property Taxes
All figures are estimates and are subject to change
F
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1
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Discussion / Guidance / Direction on 3% Allowable Tax
Questions / Discussion
•Proposal for a 3% placeholder
•$842,910
F
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Thank you!
Human Resources and Finance
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 9D
PROJECT NUMBER:
ITEM TITLE: Council
Council: Discussion about Potential Open Meeting Forum on 5th Tuesdays
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 9E
ITEM TITLE:
City Survey Discussion
PROJECT NUMBER:
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
2014 ETC Institute 1
2017 City of Meridian Citizen Survey
Please take a few minutes to complete this survey. Your input is an important part of the
City's on-going effort to improve the quality of services provided by the City. You may also
complete this survey on-line by going to www.meridiancitysurvey.org. If you have questions,
please call the Mayor’s Office at 489-0529. THANK YOU!
1. The vision for the City of Meridian is as follows: “By 2035, Meridian will be the West’s premier community to live, work and
raise a family.” Several items that may influence your perception of Meridian as a community are listed below. Using a scale
of 0 to 10, where 10 means “excellent” and 0 means “poor,” please rate the City of Meridian in the following areas.
Excellent
Poor Don't
Know
A. As a place to live 10 9 8 7 6 5 4 3 2 1 0 99
B. As a place to work 10 9 8 7 6 5 4 3 2 1 0 99
C. As a place to raise a family 10 9 8 7 6 5 4 3 2 1 0 99
D. As a place to start/do business 10 9 8 7 6 5 4 3 2 1 0 99
E. As a city that is building a strong sense of community 10 9 8 7 6 5 4 3 2 1 0 99
F. As a city that is developing a strong local economy 10 9 8 7 6 5 4 3 2 1 0 99
G. As a city that is developing a strong local workforce that can compete
in today’s economic climate 10 9 8 7 6 5 4 3 2 1 0 99
H. As a city that is planning for future growth and development 10 9 8 7 6 5 4 3 2 1 0 99
I. As a city that is developing a sustainable and conscious environment 10 9 8 7 6 5 4 3 2 1 0 99
J. How well the City is protecting the quality of the air and water 10 9 8 7 6 5 4 3 2 1 0 99
K. How well the City is maintaining high quality neighborhoods 10 9 8 7 6 5 4 3 2 1 0 99
L. How w ell the City is providing options for mobility other than driving 10 9 8 7 6 5 4 3 2 1 0 99
M. How well the City is ensuring public safety 10 9 8 7 6 5 4 3 2 1 0 99
N. How well the City is communicating with the community 10 9 8 7 6 5 4 3 2 1 0 99
2. While the City is not the sole contributor to your quality of life, it is important to understand the perceptions residents have of
the quality of life in Meridian. Using a scale of 0 to 10, where 10 means “greatly exceeds my expectations” and 0 means
“does not meet my expectations at all,” please rate the City and its partners in the following areas.
Greatly
Exceeds My
Expectations
Does Not
Meet My
Expectations
At All
Don't
Know
A. Overall quality of life in the City 10 9 8 7 6 5 4 3 2 1 0 99
B. Overall quality of City services provided 10 9 8 7 6 5 4 3 2 1 0 99
C. Overall quality of customer service you receive from City
employees 10 9 8 7 6 5 4 3 2 1 0 99
D. Your view of an ideal place to live 10 9 8 7 6 5 4 3 2 1 0 99
3. Using a scale of 0 to 10, where 10 means “strongly agree” and 0 means “strongly disagree,” please rate your level of
agreement with the following.
Strongly
Agree
Strongly
Disagree
Don't
Know
A. Quality housing and a variety of options exist in Meridian 10 9 8 7 6 5 4 3 2 1 0 99
B. Development in the City enhances the quality of life 10 9 8 7 6 5 4 3 2 1 0 99
C. There a re a variety of employment opportunities in Meridian 10 9 8 7 6 5 4 3 2 1 0 99
D. Access to quality s hopping and entertainment exist in Meridian 10 9 8 7 6 5 4 3 2 1 0 99
E. The Cit y is managing growth wisely 10 9 8 7 6 5 4 3 2 1 0 99
F. Meridian has a sense of community 10 9 8 7 6 5 4 3 2 1 0 99
G. The Cit y continuously improves services 10 9 8 7 6 5 4 3 2 1 0 99
H. The Cit y uses your tax dollars wisely 10 9 8 7 6 5 4 3 2 1 0 99
I. The Cit y is headed in the right direction 10 9 8 7 6 5 4 3 2 1 0 99
2014 ETC Institute 2
4. If you own a home in Meridian, approximately 29% of your total property tax bill goes to the City of Meridian to fund the City’s
operating budget for services such as police, fire and parks services. Relating to services and facilities in the City of Meridian,
using a scale of 0 to 10, where 10 means “definitely getting my money’s worth” and 0 means “definitely not getting my money’s
worth,” please rate the value you feel you are getting for City tax dollars and fees.
Definitely
Getting My
Money’s
Worth
Definitely
Not Getting
My Money’s
Worth
Don't
Know
A. Value received for City tax dollars and fees 10 9 8 7 6 5 4 3 2 1 0 99
5. Using a scale of 0 to 10, where 10 means “excellent” and 0 means “poor,” please rate the quality of the following services
provided by the City of Meridian.
Excellent
Poor Don't
Know
A. Fire/Rescue Services 10 9 8 7 6 5 4 3 2 1 0 99
B. Fire prevention and public education 10 9 8 7 6 5 4 3 2 1 0 99
C. Police department/law enforcement 10 9 8 7 6 5 4 3 2 1 0 99
D. Code enforcement 10 9 8 7 6 5 4 3 2 1 0 99
E. Traffic enforcement 10 9 8 7 6 5 4 3 2 1 0 99
F. Plannin g & zoning services 10 9 8 7 6 5 4 3 2 1 0 99
G. Building permit services 10 9 8 7 6 5 4 3 2 1 0 99
H. Sewer s ervices 10 9 8 7 6 5 4 3 2 1 0 99
I. Water s ervices 10 9 8 7 6 5 4 3 2 1 0 99
J. Garbage/trash pick -up services 10 9 8 7 6 5 4 3 2 1 0 99
K. Recycling services 10 9 8 7 6 5 4 3 2 1 0 99
L. City parks 10 9 8 7 6 5 4 3 2 1 0 99
M. Recreation programs 10 9 8 7 6 5 4 3 2 1 0 99
N. Program s for youth 10 9 8 7 6 5 4 3 2 1 0 99
O. Communications 10 9 8 7 6 5 4 3 2 1 0 99
P. Passport Acceptance Agency 10 9 8 7 6 5 4 3 2 1 0 99
6. Which THREE of the City Services listed above do you think should receive the most emphasis from City leaders over the next
TWO years? [Enter the letters for your top choices using the list in Question 7 above.]
1st : ____ 2nd : ____ 3rd : ____
7. Using a scale of 0 to 10, where 10 means “excellent” and 0 means “poor,” please rate the following services provided by
other agency partners.
Excellent
Poor Don't
Know
A. Public transportation services contracted with Valley Regional Transit 10 9 8 7 6 5 4 3 2 1 0 99
B. Animal control contracted with Idaho Humane Society 10 9 8 7 6 5 4 3 2 1 0 99
C. Program s for seniors at the Meridian Senior Center 10 9 8 7 6 5 4 3 2 1 0 99
D. K-12 education by West Ada School District 10 9 8 7 6 5 4 3 2 1 0 99
E. Lakevie w Golf Course 10 9 8 7 6 5 4 3 2 1 0 99
F. Library services by the Meridian Library District 10 9 8 7 6 5 4 3 2 1 0 99
G. Swimmin g Pool by Western Ada Recreation District 10 9 8 7 6 5 4 3 2 1 0 99
H. State H ighways operated by Idaho Transportation Department (Eagle
Road, Meridian Road, and Chinden Boulevard) 10 9 8 7 6 5 4 3 2 1 0 99
I. All c it y roads operated by Ada County Highway District 10 9 8 7 6 5 4 3 2 1 0 99
J. Elections by Ada County Clerk 10 9 8 7 6 5 4 3 2 1 0 99
K. Cemeter y services by Meridian Cemetery Maintenance District 10 9 8 7 6 5 4 3 2 1 0 99
L. Cell/mobile /data service by provider in Meridian area 10 9 8 7 6 5 4 3 2 1 0 99
M. Internet s ervice by telecommunications provider in Meridian 10 9 8 7 6 5 4 3 2 1 0 99
2014 ETC Institute 3
8. There are a variety of transportation infrastructure improvements needed along roads in Meridian. Using a scale of 0 to 10,
where 10 means “high priority” and 0 means “no priority,” please rate the following road-related aspects of our community
you would like to see.
High
Priority
No
Priority
Don't
Know
A. Roadway widening (from single to multiple lanes) 10 9 8 7 6 5 4 3 2 1 0 99
B. Intersection improvements 10 9 8 7 6 5 4 3 2 1 0 99
C. Pathway s/sidewalk connections on local streets 10 9 8 7 6 5 4 3 2 1 0 99
D. Sidewalks on arterial (major) roadways 10 9 8 7 6 5 4 3 2 1 0 99
E. Street lights 10 9 8 7 6 5 4 3 2 1 0 99
F. Shared bike and pedestrian facilities (similar to Boise Greenbelt)
detached from roadway 10 9 8 7 6 5 4 3 2 1 0 99
G. Beautif ication/landscaping 10 9 8 7 6 5 4 3 2 1 0 99
9. Which THREE of the transportation improvements listed above do you think should receive the most emphasis from City leaders
in working with partner agencies over the next THREE years? [Enter the letters for your top choices using the list in Question 8 above.]
1st : ____ 2nd : ____ 3rd : ____
10. Using a scale of 0 to 10, where 10 means “excellent” and 0 means “poor,” please rate the following parks and recreation
services.
Excellent
Poor Don't
Know
A. Number of City parks 10 9 8 7 6 5 4 3 2 1 0 99
B. Quality, appearance and maintenance of City parks 10 9 8 7 6 5 4 3 2 1 0 99
C. Quality of athletic fields 10 9 8 7 6 5 4 3 2 1 0 99
D. Number of special events and festivals 10 9 8 7 6 5 4 3 2 1 0 99
E. Quality and variety of special events and festivals 10 9 8 7 6 5 4 3 2 1 0 99
F. Number of pathways for walking a nd biking 10 9 8 7 6 5 4 3 2 1 0 99
G. Quality of pathways for walking and biking 10 9 8 7 6 5 4 3 2 1 0 99
H. Availab ility of information about recreation programs and classes
through social media, Activity Guides, email updates, website, etc. 10 9 8 7 6 5 4 3 2 1 0 99
I. Availability of community center and gym facilities 10 9 8 7 6 5 4 3 2 1 0 99
J. Number of recreation programs and classes 10 9 8 7 6 5 4 3 2 1 0 99
K. Quality and variety of recreation programs and classes 10 9 8 7 6 5 4 3 2 1 0 99
L. Number of adult sports programs and sporting events 10 9 8 7 6 5 4 3 2 1 0 99
M. Quality of the adult sports programs and sporting events 10 9 8 7 6 5 4 3 2 1 0 99
N.
Availability of youth sports programs through partners, such as the
Police Activities League (PAL), Meridian Youth Baseball (MYB),
and others.
10 9 8 7 6 5 4 3 2 1 0 99
O.
Quality of youth sports programs through partners, such as the
Police Activities League (PAL), Meridian Youth Baseball (MYB),
and others.
10 9 8 7 6 5 4 3 2 1 0 99
11. In the past 12 months, have you or anyone in your household visited a City of Meridian park?
____(1) Yes, I have personally visited a City park in the last year
____(2) Yes, a household member has visited a City park in the last year
____(3) No
12. Some neighborhoods have a great “sense of community.” People know their neighbors form Neighborhood Watch Programs
or have block parties and truly think of the others in the same area as “neighbors.” Using a scale of 0 to 10, where 10 means
a “very strong sense of community” and 0 means “no sense of community at all,” please rate the sense of community in your
neighborhood.
Very
Strong
Sense of
Community
No Sense of
Community
At All
Don't
Know
A. Rating of the “sense of community” in your neighborhood 10 9 8 7 6 5 4 3 2 1 0 99
2014 ETC Institute 4
13. Public safety has prioritized public outreach using social media, public presentations, citizen academies, and volunteer
opportunities like citizen park patrols. Using a scale of 0 to 10, where 10 means “excellent” and 0 means “poor,” please rate
the following public safety services.
Excellent
Poor Don't
Know
A. Overall feeling of safety in the city 10 9 8 7 6 5 4 3 2 1 0 99
B. Quality of local police protection 10 9 8 7 6 5 4 3 2 1 0 99
C. How quickly police respond to 911 emergencies 10 9 8 7 6 5 4 3 2 1 0 99
D. The visibility of police in neighborhoods 10 9 8 7 6 5 4 3 2 1 0 99
E. Safety in City parks 10 9 8 7 6 5 4 3 2 1 0 99
F. Police safety education programs 10 9 8 7 6 5 4 3 2 1 0 99
G. Professionalism of employees responding to emergencies 10 9 8 7 6 5 4 3 2 1 0 99
H. Overall quality of the fire department 10 9 8 7 6 5 4 3 2 1 0 99
I. How quickly fire department responds to 911 emergencies 10 9 8 7 6 5 4 3 2 1 0 99
J. Quality of Emergency Medical Services (EMS) 10 9 8 7 6 5 4 3 2 1 0 99
K. Fire sa fety education programs 10 9 8 7 6 5 4 3 2 1 0 99
L. Current location of fire stations 10 9 8 7 6 5 4 3 2 1 0 99
M. Fire department public outreach 10 9 8 7 6 5 4 3 2 1 0 99
14. Using a scale of 0 to 10, where 10 means “excellent” and 0 means “poor,” please rate the City’s efforts in the enforcement of
the following codes and ordinances.
Excellent
Poor Don't
Know
A. Weed abatement 10 9 8 7 6 5 4 3 2 1 0 99
B. Removal of graffiti 10 9 8 7 6 5 4 3 2 1 0 99
C. Abandon ed /junk automobile removal 10 9 8 7 6 5 4 3 2 1 0 99
D. Clean -up of litter and debris on private property 10 9 8 7 6 5 4 3 2 1 0 99
E. Dilapidated houses or buildings 10 9 8 7 6 5 4 3 2 1 0 99
F. Illegal dumping 10 9 8 7 6 5 4 3 2 1 0 99
15. Do you have a working smoke detector in your home?
____(1) Yes ____(2) No ____(3) Don’t know
16. The Meridian Department has a desire to work with other Fire Departments in the Treasure Valley for potential cost savings
and better effectiveness in exchange for the potential of group decision making for department operations. Using a scale of 0
to 10, where 10 means “Strongly Agree” and 0 means “Strongly Disagree,” pleas rate the level of cooperation and
collaboration would you like to see happen.
Strongly
Agree
Strongly
Disagree
Don't
Know
A. Do nothing. I want our fire department to only focus on
Meridian regardless of cost 10 9 8 7 6 5 4 3 2 1 0 99
B. Find areas where you can work together, but keep each
Department completely separate 10 9 8 7 6 5 4 3 2 1 0 99
C.
Combine support parts of each department (training, public
education, etc.) into one, but don’t combine anything else
(firefighters responding)
10 9 8 7 6 5 4 3 2 1 0 99
D. Merge all of the Departments into one Fire Department 10 9 8 7 6 5 4 3 2 1 0 99
17. Would you favor or oppose a City of Meridian ordinance making it illegal to deny goods, services, housing, or employment to
someone because he or she is gay, bisexual, or transgender?
____(1) Favor ____(2) Oppose ____(3) Not sure
18. Under state law, smoking is prohibited in restaurants and most workplaces, but allowed in bars and small businesses. Would
you favor or oppose a City of Meridian ordinance prohibiting smoking in all indoor public places, including bars, and small
businesses?
____(1) Favor ____(2) Oppose ____(3) Not sure
2017 ETC Institute 5
19. The City uses a variety of methods to communicate with the public, including its website, social media such as Nextdoor,
Facebook and Twitter, traditional media such as newspapers, radio, and television, and a bi-weekly newsletter. Using a scale
of 0 to 10, where 10 means “excellent” and 0 means “poor,” please rate the following communication services.
Excellent
Poor Don't
Know
A. Effectiveness of City communications with the public 10 9 8 7 6 5 4 3 2 1 0 99
B. Opportunities for public involvement in local decision -making 10 9 8 7 6 5 4 3 2 1 0 99
C. Quality of www.meridiancity.org 10 9 8 7 6 5 4 3 2 1 0 99
D. The usefulness of the online services available on the City of
Meridian’s website (bill pay/class registration) 10 9 8 7 6 5 4 3 2 1 0 99
E. Quality of information about City programs and services 10 9 8 7 6 5 4 3 2 1 0 99
20. Where do you currently get information about Meridian’s services and programs?
____(01) City website
____(02) Social Media (Nextdoor, Facebook, Twitter, Instagram)
____(03) Television/news
____(04) Flyers in utility bills
____(05) Information booklets/City publications
____(06) Newspaper
____ (07) Radio
____ (08) Emails from the City
____ (09) Events such as Coffee with the Mayor, Town Halls
____ (10) Other Source ____________________________
21. If the City were to expand to another communication platform, from which new platform would you prefer to receive
information about Meridian’s services and programs?
____(1) Texts
____(2) Mobile applications
____(3) None of the above
____(4) Other source: ________________
22. Did you visit downtown Meridian at least once during the past year for a purpose other than work?
____(1) Yes ____(2) No ____(3) Don’t remember
20a. [If YES to Q24] When you think about your visits to downtown over the last year, how satisfied were you
with your overall experience?
____(1) Very dissatisfied
____(2) Somewhat dissatisfied
____(3) Neutral
____(4) Somewhat satisfied
____(5) Very satisfied
23. The City of Meridian is looking to foster development of vibrant entertainment options in downtown to meet the needs of
various generations. Using a scale of 0 to 10, where 10 means “excellent” and 0 means “poor,” please rate the following
types of nightlife entertainment options you believe would positively contribute to a vibrant downtown?
Excellent
Poor Don't
Know
A. Restaurants 10 9 8 7 6 5 4 3 2 1 0 99
B. Bars and Nightclubs 10 9 8 7 6 5 4 3 2 1 0 99
C. Live Mu sic Venues 10 9 8 7 6 5 4 3 2 1 0 99
D. Live Event Venues (I.E., Comedy Club/Magician) 10 9 8 7 6 5 4 3 2 1 0 99
E. Perform ance Art (Plays/Opera/Symphony) 10 9 8 7 6 5 4 3 2 1 0 99
F. Movie T heatre 10 9 8 7 6 5 4 3 2 1 0 99
G. Brewery/Wine Tasting Rooms 10 9 8 7 6 5 4 3 2 1 0 99
H. Poo l Ha ll/Arcade/Bingo 10 9 8 7 6 5 4 3 2 1 0 99
I. Other ____________________________________ 10 9 8 7 6 5 4 3 2 1 0 99
24. Which TWO of the options listed above do you think the City should focus their attention on to bring to downtown over the next
THREE years? [Enter the letters for your top choices using the list in Question 22 above.]
1st : ____ 2nd : ____
25. Meridian continues to grow, and there has been an indication that preserving farmland is important to the community. One
way to preserve farmland would be by voter initiative to enact a levy to purchase farmland in order to preserve it for
agricultural purposes. Would you be willing to support a levy, similar to the Boise Foothills Levy for this purpose?
____(1) Yes ____(2) No ____(3) Not sure
2014 ETC Institute 6
26. The City of Meridian has taken the position to save for future improvements and not bond for new facilities. If the City were to
place a bond measure on the ballot for $10 million that could cost homeowners approximately .91 cents per month for a home
with an assessed value of $100 thousand dollars, would you support this bond for the following items using a scale of 0 to 10,
where 10 means “highly likely” and 0 means “very unlikely.”
Highly
Likely
Very
Unlikely
Don't
Know
A. Building a multipurpose center that would including flexible
space for meetings and conferences in downtown 10 9 8 7 6 5 4 3 2 1 0 99
B. Constructing Linder Road overpass 10 9 8 7 6 5 4 3 2 1 0 99
C. Buildin g an indoor aquatics center 10 9 8 7 6 5 4 3 2 1 0 99
D. Building a performing arts center 10 9 8 7 6 5 4 3 2 1 0 99
E. Adding more bike lanes and pathways 10 9 8 7 6 5 4 3 2 1 0 99
F. Providing more public transportation options 10 9 8 7 6 5 4 3 2 1 0 99
G. Developing a pathway along the rail corridor 10 9 8 7 6 5 4 3 2 1 0 99
H. Sewer T reatment Plant Expansion 10 9 8 7 6 5 4 3 2 1 0 99
27. Which TWO of the options listed above would you be most willing to support, if any? [Enter the letters for your top choices using the
list in Question 24 above.]
1st : ____ 2nd : ____ None of the Above: ____
28. Using a scale of 0 to 10, where 10 means “high priority” and 0 means “no priority,” please rate the importance of the
following community issues.
High
Priority
No
Priority
Don't
Know
A. Roads/Traffic/Transportation 10 9 8 7 6 5 4 3 2 1 0 99
B. Growth/Development 10 9 8 7 6 5 4 3 2 1 0 99
C. Education/Schools 10 9 8 7 6 5 4 3 2 1 0 99
D. Homelessness /Social Services 10 9 8 7 6 5 4 3 2 1 0 99
E. AirBnB/ Vacation Rentals 10 9 8 7 6 5 4 3 2 1 0 99
F. Afforda ble Housing 10 9 8 7 6 5 4 3 2 1 0 99
G. Jobs/Economic Development 10 9 8 7 6 5 4 3 2 1 0 99
H. Public Transportation 10 9 8 7 6 5 4 3 2 1 0 99
I. Downtown redevelopment 10 9 8 7 6 5 4 3 2 1 0 99
J. Pathway /sidewalk connections 10 9 8 7 6 5 4 3 2 1 0 99
K. City Ta x burden 10 9 8 7 6 5 4 3 2 1 0 99
L. Telecommunications (cell phone/internet service ) 10 9 8 7 6 5 4 3 2 1 0 99
M. Mental Health Treatment 10 9 8 7 6 5 4 3 2 1 0 99
29. Which THREE of the Priorities listed above do you think should receive the most emphasis from City leaders over the next Three
years? [Enter the letters for your top choices using the list in Question 27 above.]
1st : ____ 2nd : ____ 3rd : ____
30. Would you favor or oppose a state law allowing residents of a City the ability to vote on a sales tax increase to provide
funding for identified infrastructure improvements in the community?
____(1) Favor ____(2) Oppose ____(3) Not sure
31. Use the space below to address any additional comments you wish to share with the City of Meridian.
__________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
DEMOGRAPHICS
32. Your gender? ____(1) Male ____(2) Female
33. What is your age?
____(1) 18 to 24
____(2) 25 to 34
____(3) 35 to 44
____(4) 45 to 54
____(5) 55 to 64
____(6) 65 or older
2017 ETC Institute 7
34. Which of the following best describes the home in which you live?
____(1) A manufactured trailer or mobile home
____(2) An apartment
____(3) A condominium
____(4) Townhouse or duplex
____(5) A detached single-family house
____(6) Other: _______________
35. Do you own or rent your home?
____(1) Own
____(2) Rent
____(3) Don’t know
____(4) Other: _______________
36. How many years and months have you lived in Meridian?
________ # of years ________ # of months
37. Including yourself, how many people in your household are:
Under Age 5 ____ Ages 10-14 ____ Ages 18 and over ____
Ages 5-9 ____ Ages 15-17 ____
38. Does your household have a dog? ____(1) Yes [answer Q34a-b] ____(2) No [go to Q35]
35a. [If YES to Q#35] How many dogs do you have in your household?
___(1) One
___(2) Two
___(3) Three
___(4) Four or more
35b. [If YES to Q#35] Do you know that Meridian requires dogs to be licensed annually?
___(1) Yes ___(2) No
39. Which of the following best describes your current employment status? [select one]
____(01) Employed full time
____(02) Employed part time
____(03) Self-employed
____(04) Not employed outside the home; a homemaker
____(05) Retired
____(06) A full-time student, not working
____(07) A student working full time
____(08) A student working part time
____(09) Not employed due to a disability
____(10) Not employed, but seeking work
____(11) Not employed, but NOT seeking work
____(12) Other: _______________
40. What is the approximate total annual family income of all members of your household?
____(01) Less than $20,000
____(02) $20,000-$34,999
____(03) $35,000-$49,999
____(04) $50,000-$74,999
____(05) $75,000-$99,999
____(06) $100,000-$149,999
____(07) 150,000-$199,999
____(08) $200,000 or more
____(09) Not sure
41. How do you make and receive phones calls?
____(1) Landline [answer Q39] ____(2) Cell phone [answer Q38b] ____(3) Both [answer Q38a-b]
38a. [If BOTH to Q38] Do you primarily use your cell phone, landline or both to make and receive calls?
___(1) Primarily use cell phone ___(2) Primarily use landline
38b. [If CELL PHONE/BOTH to Q38] Who is your cell phone service provider?
___(1) Verizon
___(2) AT&T
___(3) Sprint
___(4) T-Mobile
___(5) Other: ________________
42. Who is your Internet Service Provider?
____(01) Centurylink
____(02) CableOne
____(03) Dish
____(04) CTC/Westel Fiber
____(05) Safelink
____(06) Tekfinity
____(07) Direct Communications
____(08) Other ________________
____(09) Not sure
This concludes the survey. Thank you for your time!
Please Return Your Completed Survey in the Enclosed Postage Paid Envelope Addressed to:
ETC Institute, 725 W. Frontier Circle, Meridian, KS 66061
Your responses will remain Completely Confidential. The information
printed to the right will ONLY be used to help identify which
areas of the City are having problems with city services. If your address
is not correct, please provide the correct information. Thank you.
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 10A
PROJECT NUMBER:
ITEM TITLE: /7- i 7 o -l- L/
Ordinance o.: An Ordinance a es ee Commons -2016-UU6 or the Annexation
and Rezone of a Parcel of Land being a Portion of Government Lot 2, Section 5,
Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, as described in
Attachment "A" and Annexing Certain Lands and Territory, Situated in Ada County,
Idaho and Adjacent and Contiguous to the Corporate Limits of the City of Meridian as
requested by the City of Meridian; Establishing and Determining the Land Use Zoning
Classification of said Lands from RUT to R-15 (Medium High Density Residential) District in
the Meridian City Code; Providing that Copies of this Ordinance shall be filed with the
Arin C'ni inty ACCPCCnr the Arin ('ni int\/ R, --r r)rr,-r nnrl the Hnhn StntP Tnx C-nmmiceinn-
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2017-026582
BOISE IDAHO Pgs=5 LISA BATT 03/30/2017 12:40 PM
CITY OF MERIDIAN, IDAHO NO FEE
CITY OF MERIDIAN ORDINANCE NO. — L/
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
AN ORDINANCE (H-2016-0066 — BLAKESLEE COMMONS SUBDIVISION) FOR
ANNEXATION AND REZONE OF A PARCEL OF LAND BEING A PORTION OF
GOVERNMENT LOT 2, SECTION 5, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE
MERIDIAN, ADA COUNTY, IDAHO, AS DESCRIBED IN ATTACHMENT "A" AND
ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO,
AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF
MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND
DETERMINING THE LAND USE ZONING CLASSIFICATION OF SAID LANDS FROM
RUT TO R-15 (MEDIUM HIGH DENSITY RESIDENTIAL) DISTRICTS IN THE MERIDIAN
CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED
WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE
IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A
SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING
RULES; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY
OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO:
SECTION 1. That the following described land as evidenced by attached Legal Description
herein incorporated by reference as Exhibit "A" are within the corporate limits of the City of Meridian,
Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the
owner of said property, to -wit; John Blakeslee,
SECTION 2. That the above-described real property is hereby annexed and re -zoned from
RUT to R-15 (Medium High Density Residential) Districts, in the Meridian City Code,
SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the
Ordinances of the City of Meridian to annex and zone said property.
SECTION 4. That the City has complied with all the noticing requirements pursuant to the
laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said
property.
SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well
as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of
the City of Meridian in accordance with this ordinance,
ANNEXATION — BLAKESLEE COMMONS SUBDIVISION - H 2016-0066 Page 1 of 3
SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are
hereby repealed, rescinded and annulled.
SECTION 7. This ordinance shall be in full force and effect from and after its passage,
approval and publication, according to law.
SECTION 8. The Cleric of the City of Meridian shall, within ten (10) days following the
effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a
draftsman manner, including the lands herein rezoned, with the following officials of the County of
Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file
simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State
of Idaho.
SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the
Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in
full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force
and effect upon its passage, approval and publication.
PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this
day of M ¢ ,sr , 2017.
APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this
day of 1" ,�- Cit , 2017.
ATTEST:
MAYOR TAMMY de WEERD
01,
CITY CLERK c'`Yar
�
1 IDIANY
innNu
SEAL
ANNEXATION — BLAKESLEE COMMONS SUBDIVISION - H 2016-0066 Page 2 of 3
STATE OF IDAHO, )
} ss:
County of Ada )
On this a 'ndayof "O.Y'C -) , 2017, before me, the undersigned, a Notary Public
in and for said State, personally appeared Tammy de Weerd and C,Jay Coles, known to me to be
the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the
within instrument, and acknowledged to me that the City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
mayw
(SE��•rr�rr
N� •. NOTARY PUBLIC FOR VAHO
,�'� L �••� RESIDING AT: M.
0,�� " ; MY COMMISSION EXPIRES:Q
*4411116060r•
ANNEXATION — BLAKESLEE COMMONS SUBDIVISION - H 2016-0066 Page 3 of 3
EXHIBIT A
COATPASS LAND SURNT YING, ll,L,L,C
3818 E. Newby S(reet, Suite 103 Telephone: (208) 442-0115
Nampo, Idaho 83687 Fax; (208) 3272106
[-mail:
Client Horrocks Engineering
Date; April 7, 20116
Job No,: 1316
ANNEXATION
PROPER -re DESCRIPTION
A parcel of land being a portion of Government Lot 2 of Section 5, Township 3 North, karige I Fast, Boise
Meridian, Ado County Idaho, more particularly described as follows:
Commencing at a found 3 inch diameter brass cap stamped "ACI -ID 2015 PLS 12087" marking the NW
comer of said Government Lot 2, said comot boars S. W 46'06" E-, a distance of 2665,09 feet from a found
3 inch diametor brass cap stamped %8 7314' marking the NW corner of said s"-fion 5:
Thonoo along tire westerly boundary of said Lot 2, S. 00' 27'4(Y'W, a distance of 50.00 feet to a four,(] a .518
inch diarneter Iran pin stamped "PLS 12087' marking the southerly right of way of E, Ustick Road;
Thence along said right of way, S, 89',741 30" E,, a distance of 139.82 feet It.) a found 6/8 Inch diameter Iron
pin stamped "PLS 12087" marYIng the POINT OF BEGINNING;
Thence continuing along said right ol-way, S. 89' 44'30" E,, a distance of 608.65 f"t to a point;
Thence WaVing said right of way, S. 001, 16'01'W., a distance of 317,53 toot to a found 918 Inch diameter
Iron pin stamped "PLS 7016";
Thme S. 89" 41' 37' 1—, B distoca of 169,04 feet to a found 1369 inch diDnioter iron pin stamped `PLS 7015"
marling a point on the westerly boundary of Carol's SubdivIslon No- 2 as on file In Book 39 of Plats at Pages
3248 and 3246 In the 00-tra or the Retarder ofAda County, Idaho;
Thence along eald westerly boundary, S. 041 36, 01'W, a distance of 302.36 feet to a found 518 Inch
diarrmtor Iron pin stamped 'PI.8 7015" rmtking a boundary angle point In said Carol's Subdivision No. 2;
1 hence continuing along said westerly boundary, N, 98',93'49 " W. s distance of 335.02 feet to a found $10
inch diameter iron pin with no cap marking a boundary angle point In said Carol's Subdivision No. 2;
Thence, conflnulng along said Nvesterly boundary, 8, 00" 12'57" M, a distance of,9 18.82 feet to a I)0161;
Thence W-4VIn0 said westerly boundary, N. 89' 40' 12' W., a distance of 3€1.06 feet to a found [A Inch
diameter iron pin with no cap;
Thence N. 00' 26'61' E., a distance of,230,93 feet to s found W Inoh diameter iron pin stamped 1AT%
I hence N, 001 27'26' E, a distance of 50.00 feet to a found 518 inch diameter Iron pin stamped M&r:
Thence N. 000 26'44" E., a distance of 232.31 teet to a found 918 Inch diameter Iron pin stamped 'rA&T;
Thence S 87104' 00" VV, a distance of 72,40 feet to a found 5M Inch diaraelp.1, Iran pin with no cap-,
Thence 14, 00,16121" E., a fttar)o of 424.24 feet to the POINT OF BEGINNING
This parcel contain& 12.01 acres or 623,178 square feet more of lovs,
BLAKESLEE COMMONS SUBDIVISION - H 2016-0066
ne(w_,ss�l
EXHIBIT B
{AItN.tl a[Vttriv�N K+t. q
n�u v nvis ai(n a v(c
BLAKE SLEE COMMONS SUBDIVISION - H 2016-0066
NOTICE AND PUBLISHED SUMMARY
OF ORDINANCE PURSUANT TO I.C. § 50-901(A)
CITY OF MERIDIAN ORDINANCE NO. 17- 7
PROVIDING FOR ANNEXATION AND ZONING ORDINANCE
An Ordinance of the City of Meridian granting annexation and zoning for a parcel
of land being a portion of Government Lot 2 of Section 5, Township 3 North, Range 1
East, Boise, Ada County, Idaho. This parcel contains 12.01 acres more or less. Also, this
parcel is SUBJECT TO all easements and rights-of-way of record or implied. As
surveyed in attached exhibit "B" and is not based on an actual field survey. A full text of
this ordinance is available for inspection at City Hall, City of Meridian, 33 East
Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the
day of t /- )2017.
0,D .A Uc,Us�
�/ Go s�UA
City of M' dian City of
Mayor and City Council E ID���
By: C.Jay Coles, City Clerk SEM,
First Reading: / %` sf �,
Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code
§50-902: YES NO
Second Reading:
Third Reading:
STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF
SUMMARY OF ORDINANCE NO. 17- � �
The undersigned, William L.M. Nary, City Attorney of the City of Meridian,
Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of
the attached Ordinance No. 17- ` ,' 4. of the City of Meridian, Idaho, and has found
the same to be true and complete and provides adequate notice to the public pursuant to
Idaho Code § 50-901A (3).
DATED this ) day of 6�- ✓ , 2017.
William, L.M. Nary
City Attorney
ORDINANCE SUMMARY — BLAKESLEE COMMONS SUBDIVISION — H-2016-0066
EXHIBIT B
BLAKESLEE COMMONS SUBDIVISION - H 2016-0066
Meridian City Council Meeting
DATE: March 28, 2017 ITEM NUMBER: 11
PROJECT NUMBER:
ITEM TITLE: Future Meeting Topics
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS